HomeMy WebLinkAbout2018-03-06 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING
Agenda
Town Council Chambers
1:30 PM, March 6, 2018
TOWN Of 4IAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. DRB / PEC Update
1.1. DRB / PEC Update 10 min.
Presenter(s): Chris Neubecker, Planning Manager
2. Presentations / Discussion
2.1. Red Sandstone Elementary School (RSES) Science, Technology,
Engineering, and Mathematics (STEM) Lab
Presenter(s): Marcie Laidman, Matt Felton, RSES 5th Graders
Background: The Town of Vail awarded RSES a grant in 2017 that allowed
us to purchase the necessities to get the STEM Lab up and running.
RSES students are being empowered to discover and explore interests,
imagine and design solutions to real- world challenges, and become
independent, confident problem solvers. RSES would like to share with the
TOV to the successes of the first year and the hopes and dreams for the
years to come in our STEM lab.
2.2. South Frontage Road Improvement Project Update
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Review memo and design plans and provide
any comments or concerns.
Background: The Town of Vail is currently in the process of designing the
South Frontage Improvements from Vail Health to the Lionshead Parking
Structure; which is scheduled for construction in 2020. The purpose of this
presentation is to provide the Council with an update of the design progress.
2.3. Vail InDeed Housing Program Update
Presenter(s): Steve Lindstrom, Chairman Vail Local Housing Authority
Action Requested of Council: The Vail Local Housing Authority is seeking
instruction from the Vail Town Council to return to a future Town Council
public hearing to present additional funding needs of the Vail InDEED
Deed -Restriction Acquisition Program.
Background: The purpose of this memorandum is to provide an update on
the progress made to date with the Vail InDEED Deed -Restriction
Acquisition Program. Vail InDEED is a housing initiative of the Town of
Vail administered by the Vail Local Housing Authority. The objective of the
Program is to protect and preserve existing homes in the Town of Vail for
occupancy by local Vail residents through the acquisition (purchase) of a
15 min.
15 min.
30 min.
March 6, 2018 - Page 1 of 114
deed -restriction interest in the property.
2.4. Request to reallocate funding for Stephens Park Playground
Presenter(s): Gregg Barrie, Sr. Landscape Architect
Action Requested of Council: Consider the request to re -appropriate
funding. Staff is requesting to use $75,000 in funding from the Stephens
Park playground budget towards higher priority playground projectslf
Council supports the request, it will be included in the second reading of the
March 2018 Supplemental Budget Appropriation.
Background: See Attached Memorandum
Staff Recommendation:
Staff recommends re-approprating $75,000 from the 2018 Stephens Park
budget to increase the Parks Capital Maintenance budget for high priority
maintenance and safety projects. Staff will return at a future meeting to
discuss the Stephens Park renovation.
2.5. Art In Public Places Program Update
Presenter(s): Kara Woods, Al PP Chair, Molly Eppard, Al PP Coordinator
Action Requested of Council: Informational update only.
Background: Present an Al PP update on winter programs, capital projects,
and donations to the public art collection, as well as an upcoming summer
installation by Patrick Dougherty and the RSE parking garage call to
artists. The following will be highlighted during the presentation: capital
projects integrating public art at Sandstone Underpass, Booth Falls
Playground, Golf & Nordic Clubhouse, and Ford Park Portals, as well as
the donation of works by Rod Kagan from the estate and Lawrence
Weiner from the collection of Vicki & Kent Logan.
3. Interviews for Boards and Commissions
3.1. Interviews for Art In Public Places Board
Presenter(s): Patty McKenny, Town Clerk
Action Requested of Council: Conduct interviews for Al PP Board.
Background:
There are five vacancies on the Art in Public Places Board and five people
have submitted letters of interest. Interviews will be conducted during the
afternoon and appointments will be made during the evening meeting.
Duties and functions of the boards include the implementation of Al PP
policies and selection procedures, acquiring public art, overseeing the
maintenance program and assisting in securing financial support for the
art. The appointments are for a two year term. The Board meets monthly.
3.2. Interviews for Building and Fire Code Appeals Board
Presenter(s): Patty McKenny, Town Clerk
Action Requested of Council: Conduct interviews for B&FAC Board.
Background: There are three vacancies on the Building & Fire Code
Appeals Board. The Town Council will interview three applicants;
appointments will include one person who will serve as a regular board
member, and two people who will serve as alternates on the board. Duties
of the B&FCA include hearing appeals of aggrieved parties, reviewing
equivalency of alternate building materials and methods of construction, as
well as interpretations of the town building and fire codes, among other
issues. The B&FCA meets as required.
10 min.
15 min.
40 min.
25 min.
March 6, 2018 - Page 2 of 114
4. Information Update
4.1. VLHA Meeting Results
4.2. January Sales Tax Memorandum
4.3. December 2017 Business Review
4.4. Revenue Update
4.5. Future Agenda Meeting Topics (proposed ands subject to change)
4.6. CSE Minutes Draft - February 14, 2018
4.7. VEAC Minutes Fiinal - February 13, 2018
5. Matters from Mayor, Council and Committee Reports
5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to
discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Re: Private
use of Town of Vail property
Presenter(s): Matt Mire, Town Attorney
6. Recess
6.1. Recess at 4:30 p.m.
15 min.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
March 6, 2018 - Page 3 of 114
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB / PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
February 21, 2018 DRB Meeting Results
February 26, 2018 PEC Meeting Results
TOWN OF 1 X41
March 6, 2018 - Page 4 of 114
TOWN OF UAJt
DESIGN REVIEW BOARD
February 21, 2018, 3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Present: Rollie Kjesbo, Doug Cahill, Peter Cope, Bill Pierce
Absent: Andy Forstl
2. Project Orientation
2.1. 1:00 PM
3. Site Visits
3.1. 3245 Katsos Ranch Road - Johnson Residence
3.2. 230 Bridge Street - Kemo Sabe
3.3. 100 East Meadow Drive - AJW Properties II LLC
3.4. 790 Potato Patch Drive - 790 Potato Patch LLC/Schell Duplex
4. Main Agenda
4.1. DRB17-0532 - Kemo Sabe
Final review of an exterior alteration (awning)
Address/Legal Description: 230 Bridge Street/Lot B, Block 5, Vail Village
Filing 1
Applicant: Kemo Sabe
Planner: Chris Neubecker
1. Applicant shall paint the existing outdoor speakers at the storefront to
match the background color of the building.
Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the
motion and it passed (4-0).
Absent(1) Forstl
4.2. DRB18-0015 - SSCS LLC Residence
Conceptual review of an addition
Address/Legal Description: 4425 Glen Falls Lane/Lot 2, Forest Glen
Subdivision
Applicant: SSCS LLC, represented by GPS Designs LLC
Planner: Chris Neubecker
Rollie Kjesbo moved to table to March 21, 2018. Doug Cahill seconded the
motion and it passed (4-0).
March 6, 2018 - Page 5 of 114
Absent(1) Forstl
4.3. DRB18-0020 -AJW Properties LLC
Final review of an exterior alteration (roof/stucco/trellis/windows)
Address/Legal Description: 100 East Meadow Drive Units 7A, 8, 21 & 22/Lot
0, Block 5D, Vail Village Filing 1
Applicant: AJW Properties LLC, represented by Current Architects
Planner: Matt Panfil
1. Prior to the issuance of any building permit, the applicant shall revise
the plans to remove the proposed wood lattice with arched niches from
the southeast corner of the building.
2. Prior to the issuance of any building permit, the applicant shall submit
an updated accent color sample (more representative of a Tuscan red
than a salmon color) to Community Development staff for approval.
Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the
motion and it passed (4-0).
Absent(1) Forstl
4.4. DRB17-0557 - Triple Threat NLC LLC
Final review of new construction
Address/Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village
Filing 1
Applicant: Triple Threat NLC LLC, represented by Berglund Architects
Planner: Matt Panfil
1. Prior to the issuance of any building permit, the applicant shall revise
the plans to reflect the removal of the proposed gate and the
associated wall to the west of the gate.
Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the
motion and it passed (4-0).
Absent(1) Forstl
4.5. DRB18-0021 - 790 Potato Patch LLC
Final review of an addition
Address/Legal Description: 790 Potato Patch Drive Unit B/Lot 12, Block 1,
Vail Potato Patch Filing 1
Applicant: 790 Potato Patch LLC, represented by Pierce Architects
Planner: Jonathan Spence
Doug Cahill moved to table to March 21, 2018. Peter Cope seconded the
motion and it passed (3-0).
Abstair(1) Pierce
Absent(1) Forstl
4.6. DRB18-0022 - Schell Residence
Final review of an addition
March 6, 2018 - Page 6 of 114
Address/Legal Description: 790 Potato Patch Drive Unit C/Lot 12, Block 1,
Vail Potato Patch Filing 1
Applicant: David Schell, represented by Pierce Architects
Planner: Jonathan Spence
Doug Cahill moved to table to March 21, 2018. Peter Cope seconded the
motion and it passed (3-0).
Abstair(1) Pierce
Absent(1) Forstl
4.7. DRB17-0432 - Westwind
Final review of an addition (pool renovation/exercise area/ADA lift)
Address/Legal Description: 548 South Frontage Road West/First Westwind
Applicant: Westwind at Vail, represented by Pierce Architects
Planner: Jonathan Spence
Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it
passed (3-0).
Abstair(1) Pierce
Absent(1) Forstl
4.8. DRB18-0009 - 4298 Nugget Lane LLC
Final review of new construction
Address/Legal Description: 4298 Nugget Lane/Lot 1, Bighorn Estates
Applicant: 4298 Nugget Lane LLC, represented by Krueger Architecture
Planner: Jonathan Spence
Rollie Kjesbo moved to table to March 7, 2018. Doug Cahill seconded the
motion and it passed (4-0).
Absent(1) Forstl
4.9. PEC18-0005 - Separated Duplex Text Amendment
Review of proposed design -related zoning code text amendment (separated
duplexes)
Applicant: Arosa Partners LLC, represented by Brad Hagedorn
Planner: Justin Lightfield
Rollie Kjesbo moved to oppose the request to change the code language to
Section 14-10-6, Residential Development, Vail Town Code. Doug Cahill
seconded the motion and it passed (3-1).
Ayes: (3) Cahill, Kjesbo, Pierce
Nays: (1) Cope
Absent(1) Forstl
4.10. DRB18-0037 - Johnson Residence
Conceptual review of an addition
Address/Legal Description: 3245 Katsos Ranch Road/Lot 8, Block 1, Vail
Village Filing 12
March 6, 2018 - Page 7 of 114
Applicant: Tait Johnson, represented by Scott S. Turnipseed AIA
Planner: Justin Lightfield
4.11. DRB17-0549 - Welaj Residence
Final review of an addition
Address/Legal Description: 5177 Black Gore Drive Unit B1/Lot B1 -B4,
Cedar Point Townhouses Filing 2
Applicant: John Welaj, represented by Suman Architects
Planner: Justin Lightfield
Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it
passed (4-0).
Absent(1) Forstl
5. Staff Approvals
5.1. DRB17-0468 - Horn Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 2308 Garmisch Drive Unit 15C/Lot 15, Block G,
Vail Das Schone Filing 2
Applicant: Michael Horn, represented by Renewal By Andersen
Planner: Jonathan Spence
5.2. DRB18-0012 - T -Mobile Antennas
Final review of an exterior alteration (antennas)
Address/Legal Description: 145 North Frontage Road West/Lot 1, Middle
Creek Subdivision
Applicant: T -Mobile West, LLC
Planner: Chris Neubecker
5.3. DRB18-0013 - Hughes Land Holding Trust
Final review of an exterior alteration (windows)
Address/Legal Description: 616 West Lionshead Circle Unit 202/Lot 1, Vail
Lionshead Filing 4
Applicant: Hughes Land Holding Trust, represented by Pierce Architects
Planner: Chris Neubecker
5.4. DRB18-0023 - Vail Recreation District
Final review of an exterior alteration (garage door)
Address/Legal Description: 1278 Vail Valley Drive/ Parcel E, Unplatted
Applicant: Vail Recreation District, represented by Judge & Associates
Planner: Chris Neubecker
5.5. DRB18-0029 - Betty Ford Alpine Gardens
Final review of new construction (shade structure)
Address/Legal Description: 522 South Frontage Road East/Unplatted
Applicant: Betty Ford Alpine Gardens
Planner: Matt Panfil
5.6. DRB18-0030 - Mountain Haus
March 6, 2018 - Page 8 of 114
Final review of an exterior alteration (dryer vent)
Address/Legal Description: 292 East Meadow Drive/Tract B, Vail Village
Filing 1
Applicant: Mountain Haus, represented by KH Webb Architects
5.7. DRB18-0034 - Cramer Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 3004 South Frontage Road West #3/Lot 2, Block
5, Vail Intermountain Development Subdivision
Applicant: Larry Cramer, represented by Raymond Barela
Planner: Jonathan Spence
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time
the Design Review Board will consider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
March 6, 2018 - Page 9 of 114
PLANNING AND ENVIRONMENTAL COMMISSION
TOWN Of AJi February 26, 2018, 1:00 PM
Town Council Chambers
75 S. Frontage Road -Vail, Colorado, 81657
1. Call to Order
Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, Karen Perez, John
Rediker, Brian Stockmar
Absent: John -Ryan Lockman
2. Site Visits
2.1. 332 Mill Creek Circle - Triple Threat LLC
3. Main Agenda
3.1. An update regarding the 2017 Comprehensive Open Lands Plan and setting 15 min.
forth details in regard thereto. (PEC17-0049)
Applicant:Town of Vail, represented by Tom Braun, Braun and Associates
Planner: Chris Neubecker & Kristen Bertuglia
Neubecker introduced Kristen Bertuglia, Environmental
Sustainability Manager, who provided a brief update on the
recent events associated with the Comprehensive Open
Lands Plan update. Events include: a wildlife forum,
meetings with technical assistance groups, and providing
responses to public comment. Bertuglia then introduced Bill
Andree, Colorado Parks and Wildlife.
Andree discussed the decline in wildlife, specifically from Vail
Pass to Lake Creek in Edwards. A recent count found
approximately 1,200 elk. In comparison, previous studies
counted approximately 3,500 elk. The number of calves per
100 cows is from the 50-60 range, compared to recent
counts in the low 30s of calves per 100 cows. Andree stated
that the declines can be attributed to loss of habitat due to
development as well as a lack of wildfires. According to
Andree, the impact of humans, including recreation, on
wildlife has been substantial. A recently conducted study in
the area found that the calf to cow birth ratio decreased when
there was human interaction with the elk. When the human
interaction stopped, calf birth rates increased.
Rediker — Asked if elk are moving to neighboring units due to
human interaction. Andree responded that they have not
studied all of the other units.
Gillette — Asked if the elk population decrease was statewide,
or just in certain sectors. Andree responded there are 4
specific units that have shown decreases in calf counts.
March 6, 2018 - Page 10 of 114
Kurz — Asked how the decrease in elk affects other species.
Andree stated that there is a similar concern for other
wildlife. Sheep and deer have had an overall decrease in the
area since the 1990s. Kurz followed-up by asking if other ski
areas like Telluride have experienced similar decreases.
Andree stated that the Telluride area is different from Vail in
that it still has substantial ranches, whereas Vail does not.
Rediker — Summarized the two (2) primary concerns being
human interaction during calving season and that there is less
food in the area, but he asked if there are other factors such
as disease that can be attributed to the decline. Andree
stated that they are researching chronic wasting disease, but
it has not been found to be a major issue. Other issues
include ticks and blue tongue disease found mostly in deer.
Kurz — Asked for clarification regarding habitat projects.
Andree confirmed that Colorado Parks and Wildlife has not
done any recent habitat projects. Kurz asked if there are
any long term options for habitat projects. Andree confirmed
and mentioned plane -seeding as an example.
Gillette — Asked for specific projects to improve the habitat in
the sector and their associated costs. Andree was unsure
and stated that it depends on the project and other factors,
but he did provide some estimates of cost per acre.
Stockmar — Asked if the lack of controlled burns can be
addressed. Andree stated that there was a burn project
funded, but the residents were opposed to the risk presented
by the burn.
Hopkins — Stated that the proposed controlled burn was more
than ten years ago and that there should be another effort
made now that the residents are more educated and have
seen other successful controlled burns.
Andree stated that human interactions that requires an elk to
move during the winter season requires the elk to expend
large amounts of energy. This can impact the health of
calves. Recreation can also limit the amount of nutrition
available and the elk's amount of time to eat.
Hopkins — Asked for more information on how hikers,
bicyclists, etc. impact elk and at what distance they may have
an impact. Andree responded that it depends on the mode of
transportation, but from either side of the trail it can be from
500 meters for a hiker to 1500 meters for motorized vehicles.
Rediker — Asked if that distance means that anywhere in the
valley with an existing trail, no elk will be able to raise a calf.
Andree stated that some elk will choose to, but probably not
many. Rediker asked for confirmation of the decline of elk
from 5,000 in the early 1980s to the current estimate of
1,200. Andree confirmed. Andree further explained how the
counts are conducted.
March 6, 2018 - Page 11 of 114
Stockmar — Asked what can be done to help. Andree stated
that they need to decide what a healthy elk count should be.
Improving habitat is another way to help the elk population.
The Town should identify areas where no further trails are
necessary. Stockmar stated that it sounds like there are
political issues, such as USFS policy, preventing Andree
from implementing projects.
Gillette — Asked what a decent yearly budget would be to start
funding projects. Andree responded that approximately
$15,000 annually would be an acceptable level, but in order to
bring the elk population back, more than money would be
required. For example, certain areas would need to be
identified for protection.
Hopkins — Asked about Andree's experience with trail
closures. He responded that last year there was an attempt
to close the North Trail, but there were still 200 people over
10 days that used the trail.
Gillette — Asked if gates at the trailheads would help limit trail
usage during closures. Andree confirmed.
Kurz — Asked if trail closures elsewhere are disregarded as
much as in Town. Andree stated that gates may be ignored,
but he has not seen the problem to the same extent elsewhere
as it is in Vail.
Craig Wescoatt, Game Manager, Colorado Parks and
Wildlife, commented on the costs of gates, such as the one
used on the trail near the ice rink in Eagle. He added that
one of the problems is that people do not follow the closure
when signs are unclear. He recommended very simple
signage noting the trail is closed.
Hopkins — Stated that she thinks it is more of an educational
issue than an issue of denying access through gates.
Stockmar — Stated that he thinks the problem is more based
on the spurious use of the trails by visitors.
Kurz — Stated that he watched the wildlife forum online and
was impressed by it. He added that he will be looking for a
recommendation from Andree's group of 3-4 initiatives the
Town can pursue to address the decline of the elk
population. Andree stated that he will do as requested.
Bertuglia stated that the revised Comprehensive Open Lands
Plan Update draft will be available for public comment prior to
the March 26, 2018 PEC meeting.
Rediker allowed for public comment during the work session.
Bill Hoblitzell, Vail Valley Mountain Bike Association, stated
that his association has an educational program with the
USFS that will begin this year. The Association also
March 6, 2018 - Page 12 of 114
participates in the Eagle County adopt -a -trail program. The
Association will also have volunteers at trailheads that will
monitor trail closures during the upcoming calving season.
Mr. Hoblitzell stated that there is a program in Snowmass that
has a camera at trailheads that can help to issue tickets to
those violating trail closures.
Tom Vucich stated that Commissioner Kurz's request for
recommendations from Colorado Parks and Wildlife is a
good idea. Mr. Vucich stated that he attended the wildlife
forum and believes that the most important lesson to take from
the forum was to stop the further fragmentation of wildlife
habitats. He believes wildlife issues supersede some of our
human wants. In regards to the Comprehensive Open Lands
Plan Update, he stated that he opposes the Vail Trail and it
should be removed from consideration.
Diana Donovan stated that an important lesson from the
wildlife forum is that when an animal moves after seeing a
human, they may move to the next meadow, but this causes a
chain reaction in which other animals then leave for the next
meadow, and so on.
In response to Commissioner Gillette's question regarding
what is new in the Comprehensive Open Lands Plan Update
draft, Tom Braun, Braun Associates, Inc., stated that there
will be areas marked for no trails and statements regarding
the need for extensive study prior to the construction of any
new trails. The idea is to complete the Comprehensive Open
Lands Plan Update and then examine trails at a more detailed
level if, or when, any trail construction is proposed. Gillette
stated that he believes one of the first steps should be to
provide a budget for annual wildlife habitat improvements.
3.2. A request for the review of a variance from Section 12-6D-6, Setbacks, Vail 5 min.
Town Code, in accordance with the provisions of Section 12-17-1, Variances,
Vail Town Code, to allow for a variance to a side setback, located at 1200
Ptarmigan Road, Unit A / Lot 1, Block 8, Vail Village Filing 7, and setting forth
details in regard thereto. (PEC17-0047)
ApplicantEileen Hyatt, represented by RKD Architects
Planner: Matt Panfil
Ludwig Kurz moved to table to March 26, 2018. Brian Stockmar seconded
the motion and it passed (6-0).
Absent: (1) Lockman
3.3. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor
Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure the
property line at 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1,
and setting forth details in regard thereto. (PEC18-0001)
ApplicantTriple Threat NLC LLC, represented by Braun Associates Inc.
Planner: Matt Panfil
30 min.
March 6, 2018 - Page 13 of 114
Panfil introduced the application and provided the commission
with a brief background on the subject property and the
proposed reconfiguration of the property line. The
reconfiguration will allow the redevelopment of 332 Mill Creek
Circle (Lot 11).
Rediker — Stated the history behind the subdivision is
confusing and asked for clarification.
Panfil stated the Town is looking to verify that Lot 11, with its
new area (Parcel B) and Lot 10, without Parcel B, are
conforming to the subdivision and zoning regulations. Staff
found that the proposed subdivision conforms to all
regulations.
Commissioner Gillette asked if the owner of Lot 10 has been
informed about the process and meeting.
Panfil stated the Town Attorney reviewed the proposal and
stated that the owner of Lot 10 is not required to sign off on
the proposal based on the chain of title going back to 1974,
the last time Lot 10 had any claim on Parcel B. However, Lot
10 did receive public notice of the application.
Tom Braun, representative of Triple Threat NLC LLC, stated
that the application is to formalize something that was done in
error in 1974. At the time, Fitzhugh Scott, who designed
much of Vail Village, owned Lot 11 and Lot 10. Scott wrote a
legal description for the area (Parcel B) highlighted in orange
on ExhibitA (legal description), dated November 21, 1972.
He then excluded the area highlighted in orange from Lot 10
and included the area with Lot 11. The division of land
occurred without going through the required subdivision
process, creating a separate strip of land, but not a unified
development lot. Lot 11 has been conveyed with Parcel B, or
Lot 10 has been conveyed without Parcel B 11 times since
1974. Triple Threat NLC LLC bought Lot 11 approximately
one year ago and thought Lot 11 included Parcel B until
speaking with the Town. Upon closer review, the applicant
and the Town realized the two lots needed to be cleaned up
and formalized into one development lot. Lot 10 owner has
been talking to Triple Threat NLC LLC about the demolition of
the pool for several months. The resolution is to formally
approve a subdivision that validates what Fitzhugh Scott did
back in 1974. Lot 10 gets smaller by approximately 1,200
square feet and Lot 11 gets larger by approximately 1,200
square feet. If the proposed subdivision plat is approved,
Triple Threat NLC LLC will redevelop Lot 11 with a new
single-family home and remedy existing nonconformities,
including the garage in the Town -owned right-of-way.
Jim Wear, the applicant's attorney, stated he has been
working for the last five (5) months with the owners of Lot 5
and Lot 10 to eliminate the swimming pool area easement.
Currently, all three lots have access to the pool structure, but
the only lot that uses it is Lot 5. The owners of Lot 10 and Lot
March 6, 2018 - Page 14 of 114
11 would prefer to get rid of the pool. Wear is finalizing an
agreement with the three lots.
Gillette — Asked about the building restriction line on Lot 10
and stated his concern that a nonconformity is being
created. Braun stated the plat is not changing anything on
Lot 10. Panfil reiterated Braun's statement that no new
nonconformities are being created and that the building
restriction line had nothing to do with the request at hand.
Gillette stated that he believed the dividing line should not be
part of the plat and asked if the note and line could be deleted
since it has nothing to do with the plat for Lot 11. Braun
affirmed.
Wear stated he is working to abandon the swimming pool
easement with the owners of Lot 5 and Lot 10.
Braun stated the building restriction line can be deleted from
this plat. The easement for the pool will be discussed
amongst the three parties amongst themselves in the future.
Panfil mentioned if the commission is going to make a motion
for approval, there is a minor error in the proposed plat.
Where there is currently a signature block for an
Administration Certificate, there should be a signature block
for a Planning and Environmental Commission Certificate.
There is a suggested condition of approval to correct this
error.
Stockmar — Asked if it makes sense for the commission to
table the application until the next meeting. Braun stated that
he did not believe it is necessary to continue the item to the
next meeting as the applicant can modify the plat based on
the condition Panfil suggested, as well as include a condition
of approval that they will remove the building outline and the
building restriction line from Lot 10, per the request of
Commissioner Gillette.
Rediker — Asked if there are any other questions or concerns
from the Commission. As there were none, he opened public
comment. As there was no public comment, he allowed for
final comments from the commissioners.
Stockmar — Believes there will be many of these cases over
the years. Stockmar was pleased with incrementally cleaning
up the mess. He is comfortable with the proposal.
Gillette — Agrees with Stockmar.
Kurz — Agrees with Stockmar and Gillette.
Perez — Agrees with Commissioners Kurz, Stockmar, and
Gillette as long as Gillette's proposed condition is added.
Hopkins — Agrees with the commissioners
Rediker — Agrees with the rest of the commissioners and
March 6, 2018 - Page 15 of 114
staff.
Conditions of Approval:
1. The applicant shall revise the proposed final plat (Attachment C) to
remove the "Administrator Certificate" and replace it with a "Planning
and Environmental Commission Certificate."
2. The applicant shall revise the proposed final plat (Attachment C) to
remove the "Building Restriction Line" illustrated on Lot 10.
Brian Gillette moved to approve with conditions. Brian Stockmar seconded
the motion and it passed (6-0).
Absent: (1) Lockman
3.4. A request for the review of an amendment to the approved Solar Vail
development plan, pursuant to Section 12-61-11, Development Plan Required,
Vail Town Code, for the construction of employee housing units (EHUs),
located at 501 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch
Filing 1, and setting forth details in regard thereto. (PEC18-0002)
ApplicantSonnenalp Properties Inc., represented by GPSLArchitects
Planner: Chris Neubecker
Neubecker began by stating that this item and PEC18-0003
on the variance would be discussed together as they are
inherently related to each other.
Neubecker introduced the proposal and provided the
commission with a brief background on the subject property.
The new building will include 65 employee housing units
(EHUs). Some changes and improvements have taken place
since the last review b the PEC. Specifically, the GRFA of
the 65 units will go up by a total of approximately 383 square
feet. The largest change to the site plan is the new driveway
connecting Red Sandstone Elementary School to the subject
property. Only fire trucks and trash trucks will be able to
cross into Red Sandstone Elementary School by entering
from the west and exiting to the east. The school district has
approved the plan and the Town Council has authorized the
applicant to continue through the process since the Town
owns the land. The Design Review Board (DRB) asked for
additional landscaping, which is shown to the west and to the
east of the proposed building. In addition to the changes to
the development plan, the applicant requests a variance for
the width of the garage door and associated drive aisle.
Rediker — Asked how many of the parking spaces will be
accessed from the garage door. Neubecker stated 12
parking spaces. The Town Engineer requested that the
applicant's engineer write a letter about safety conflicts
resulting from the reduced width of the garage door. Greg
Hall, Public Works Director, is in attendance and can answer
questions from the commission if necessary.
Rediker — Asked if the commissioners had any questions for
staff. There being no questions, Rediker asked for the
applicant's presentation.
60 min.
March 6, 2018 - Page 16 of 114
Henry Pratt, the owner's representative, highlighted that the
additional GRFA created by the proposed changes is all
internal. The building envelope has not changed from what
was last approved. The applicant approached the Town and
the school and they agreed to the access from the west.
Trash collection occurs only once a week and fire equipment
can now access from the west. Trash trucks can arrive at
hours outside of the school's drop-off and pick-up hours.
Rediker — Asked that the trash trucks not conflict with pick-up
and drop-off hours at school.
Pratt noted the request for a variance for a 12 foot wide
garage door is necessary in order to gain additional parking
spaces. The letter that the Town of Vail engineer requested
as a condition of approval has not been met, but Pratt stated
that it is the same building and same project as previously
approved.
Rediker — Asked if due to the emergency vehicle access from
west, if a fire truck has to access the subject property during
drop-off or pick-up hours, will it be able to pass through the
school site. Pratt stated if a true emergency happened, the
trucks could enter from east and travel to the west.
Kurz — Stated that most of the changes are positive. Asked if
the project is anticipated to be completed in one (1) or two (2)
construction seasons and how it will impact the Sonnenalp's
operations?
Sebastian Faessler stated that Sonnenalp Properties, Inc.
feels confident the construction can take place in two (2)
seasons.
Gillette — Asked to clarify the voting process due to the fact
that there are two agenda items involved with the request.
Neubecker explained how the voting process should occur,
including first voting on the variance, then the development
plan.
Hopkins — Will vote to approve.
Perez — There have been a lot of variances for this project.
She encourages staff to look at the variance process in the
future for projects. Rediker stated that variances are
necessary to get the project done and that the commission
has found that the variance criteria have been met.
Pratt — Asked for clarification of staff's comment about the
letter from an engineer.
Gillette — Asked to discuss the building height changing by
one and one-half feet (1.5'). Gillette suggested they modify
the variance then modify the development plan by adding a
maximum building height.
March 6, 2018 - Page 17 of 114
Greg Hall stated that the Town of Vail has facilities in town
without the lighting system with garages at widths of nine (9)
to ten (10) feet.
Conditions of approval:
1. Approval of this amended development plan is contingent upon the
applicant obtaining Town of Vail approval of an associated Design
Review Board application;
2. The applicant shall obtain an access agreement from the Town of Vail,
in a form acceptable to the Town Attorney, for any and all driveway
improvements on, over or across Town owned Tract A, Middle Creek
Subdivision and across Town owned Vail Potato Patch, Block 2, Lot 8.
Such agreements shall be executed prior to issuance of a building
permit;
3. Concurrent with the submission of a building permit application, the
applicant shall submit a site specific geological investigation, in
accordance with Section 12-21-13, Vail Town Code, for any proposed
development within a mapped Rockfall Hazard Area. The applicant
shall be responsible for any changes to the building permit plans
required by the professional geologist or registered professional
engineer who prepared the report;
4. Prior to issuance of a Certificate of Occupancy or Temporary
Certificate of Occupancy for the building, the applicant shall legally
execute and record with the Eagle County Clerk and Recorder the
Town of Vail Type VI employee housing unit covenant for all sixty-five
(65) residential units within the building; and
5. Prior to issuance of a building permit, the applicant shall exchange
eleven (11) existing deed restrictions on the property to other locations
in the Town, through the Employee Housing Unit Deed Restriction
Exchange Program, Section 12-13-5 Vail Town Code.
Brian Stockmar moved to approve with conditions. Ludwig Kurz seconded the
motion and it passed (6-0).
Absent: (1) Lockman
3.5. A request for the review of a variance from Section 14-5-1, Minimum
Standards, Vail Town Code, in accordance with the provisions of Title 12,
Chapter 17, Variances, located at 501 North Frontage Road West / Lot 8,
Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto.
(PEC 18-0003)
ApplicantSonnenalp Properties Inc., represented by GPSLArchitects
Planner: Chris Neubecker
This item was discussed in conjunction with PEC18-0002.
Brian Stockmar moved to approve with conditions. Ludwig Kurz seconded the
motion and it passed (6-0).
Absent: (1) Lockman
4. Approval of Minutes
4.1. February 12, 2018 PEC Results
Brian Gillette moved to approve. Brian Stockmar seconded the motion and it
10 min.
March 6, 2018 - Page 18 of 114
passed (6-0).
Absent: (1) Lockman
5. Adjournment
The applications and information about the proposals are available for public inspection during regular office hours at the Town of
Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the
site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission
will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour
prior to meeting time.
Community Development Department
Published in the Vail Daily February 23, 2018
March 6, 2018 - Page 19 of 114
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Red Sandstone Elementary School (RSES) Science, Technology, Engineering,
and Mathematics (STEM) Lab
PRESENTER(S): Marcie Laidman, Matt Felton, RSES 5th Graders
BACKGROUND: The Town of Vail awarded RSES a grant in 2017 that allowed us to purchase
the necessities to get the STEM Lab up and running. RSES students are being empowered to
discover and explore interests, imagine and design solutions to real- world challenges, and
become independent, confident problem solvers. RSES would like to share with the TOV to
the successes of the first year and the hopes and dreams for the years to come in our STEM lab.
March 6, 2018 - Page 20 of 114
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: South Frontage Road Improvement Project Update
PRESENTER(S): Tom Kassmel, Town Engineer
ACTION REQUESTED OF COUNCIL: Review memo and design plans and provide any
comments or concerns.
BACKGROUND: The Town of Vail is currently in the process of designing the South Frontage
Improvements from Vail Health to the Lionshead Parking Structure; which is scheduled for
construction in 2020. The purpose of this presentation is to provide the Council with an update of
the design progress.
ATTACHMENTS:
Description
Memo & Attachment
March 6, 2018 - Page 21 of 114
TOWN OF VAlL
Memorandum
To: Vail Town Council
From: Public Works Department
Date: March 6, 2018
Subject: South Frontage Road Design Update - Vail Health to Lionshead Parking
Structure
I. SUMMARY
The Town of Vail is currently in the process of designing the South Frontage
Improvements from Vail Health to the Lionshead Parking Structure; which is scheduled
for construction in 2020. The purpose of this presentation is to provide the Council with
an update of the design progress.
The design team, SGM and Staff, have been actively working with all impacted property
owners and agencies to address design concerns, specifically:
• Vail Health: In order to ensure coordination with Vail Health's new access and
development, the design team has coordinated with Vail Health's design team to
confirm the two designs match. The next step with Vail Health is to coordinate
construction sequencing for 2020.
• Evergreen: In order to ensure the design coordinates with Evergreen's current
and future development access points, the design team has been coordinating
with Evergreen's design team as well. The current design matches their existing
access and the Evergreen's design team is currently reviewing compatibility with
their future potential development.
• Vail International: In order to address the aesthetic and functional concerns of
the large wall that will be required to be built just to the north of the Vail
International property, staff has had numerous meetings with Vail International.
There is now agreement between the design team, staff and Vail International to
construct a tiered Redi-Rock precast textured wall, similar to the new CDOT
chain station wall in East Vail, in an alignment shown on the attached plans. The
Redi-Rock wall will minimize the disturbance to the existing large trees, due to its
shallow foundation, and the alignment will allow all of the large existing trees to
be saved.
• CDOT: Since this project is solely within CDOT/FHWA ROW, the design team
and staff has previously met with CDOT reviewing the conceptual plans, and has
most recently just submitted the 30% design plans to CDOT for a formal
compliance review.
March 6, 2018 - Page 22 of 114
Next Steps for the project include;
• CDOT and Town of Vail interdepartmental review
• Plan updates and DRB Review (Council Update)
• Plan updates and 90% Final Design
• ROW Easement & Acquisition Identification & Notification
• ROW Easement & Acquisition Process (Council Update)
• Final Construction Plans & Specifications
• Construction Advertising & Bid (Council Award)
• Construction
11. BACKGROUND
March -April
May -July
July -Oct
Nov -Dec
Jan -June
June -Dec
Jan -March
April -Nov
2018
2018
2018
2018
2019
2019
2020
2020
In conjunction with the adoption of the Vail Valley Medical Center (VVMC) Site Specific
Redevelopment Master Plan; the Town of Vail, the VVMC, now Vail Health, and the
Evergreen collaborated to develop a South Frontage Road Improvement Plan that
would accommodate each existing and future access point to the above mentioned
properties as well as accommodate projected traffic growth along the South Frontage
road. It was identified that "all three parties will benefit from a roundabout and that each
property will financially participate in the solution." As a result the agreed upon plan, the
South Frontage Road Improvement Plan, was included as a part of the VVMC Site
Specific Redevelopment Master Plan.
`FOV
Entry
Existing Evergreen access
to be removed
11 q
• 9 �1=1
f
DRi- Left turn for
e envy vehicles
lemf
VVMC
Entry
VVMC / EG. J TOV Frontage Road
— ConceptualTmprovement Plan
Town of Vail
Page 2
March 6, 2018 - Page 23 of 114
III. STAFF RECOMMENDATION
Staff recommends reviewing the plans and memo and providing any comments or
concerns related to the current design.
IV. ATTACHMENTS
South Frontage Road Improvement Plans (30% Design)
Town of Vail Page 3
March 6, 2018 - Page 24 of 114
Print Date: 2/26/18
Last Modification Date: 8/24/2017
Drawing File Name: CoverSht.dwg
Autocad Ver. 2018
Scale: As Shown Units: English
LSGM Project No.: 2017-237.001 Quality Control: DJC
Q
TSET\cou,
0
cs
OFRONTAG
017 -237 -TOW,
PoDI / NHS
FHWA Project of Division
Interest (PoDI)?
9 NO a YES
National Highway System? •No 0 YES
Tabulation of Length & Design Data
Town of Vail
1-70 S Frontage Rd Widening & Roundabout
STATION
S. FRONTAGE RD.j
FEET
ROADWAY
MAJOR
STRUCTURE
S FRONTAGE RD
STA. 9+87.71 — STA. 22+71.14
EVERGREEN LODGE ACCESS
STA. 100+42.00 — STA. 101+29.66
1283.43
87.66
FT
FT
TOTAL
1371.09
FT
SUMMARY OF PROJECT LENGTH
PROJECT (NET LENGTH)
1371 09 FT
DES/GN DATA
S. FRONTAGE RD.j
MINIMUM CURVE RADIUS
MAXIMUM GRADE
MINIMUM S.S.D. HORIZONTAL
MINIMUM S.S.D. VERTICAL
MAXIMUM DESIGN SPEED
43 FT.
3.25%
360 FT.
260 FT.
35 MPH
Project List of Contacts
Town of Vail Engineer
Tom Kassmel
SGM - Project Engineer
Ron Nies
CDOT
Dan Roussin
970-479-2235
970-945-1004
970-683-6284
Eagle River Water & Sanitation
Tug Birk 970-476-7480
CenturyLink
Kelly McClernon 970-328-8288
Holy Cross Energy - Electric
Jeff Vroom 970-947-5425
Xcel Energy - Gas
Britt Mace 970-262-4032
Approx
.1-70
MP 175.7 to MP 176.0
3egin SFR
nstruction
9+87.71
rox. 1-70
MP 175.7
Iii;
'1 'rii:7;
Co
Sta
App
Project Location Map
N.T.S.
Section 6, Township 6 South, Range 89 West
FIR Set
February 2018
Related Projects:
P.E. Under Project:
Project Number:
Project Code:
N/A
N/A
R.O.W. Projects:
R.O.W. Project Description: N/A
Sheet Index
1
2
3
4-5
6-8
9 12
13
14
15-29
30-32
33-35
36-38
39-42
43
44-46
47-48
4957
52
53-54
55-58
59-62
63-65
66
67
68-69
70-74
75-77
78-80
81-85
86-93
94-99
700-703
704-706
Title Sheet
Standard P/ans List
Legend, Abbreviations & Symbols
General Notes
Typical Sections
Summary of Approximate Quantities
Geometry Plan
Overall Site Plan & Key Map
Construction Phasing Plan
Utility Layout
Removals P/an
Roadway Plan
Roadway Profiles
Evergreen Access P/an & Profile
Grading and Drainage Plan
Storm Sewer Profiles
Flow Line Profiles
Drainage Details
Wall General Information
Upper Wall Plan & Profiles
Lower Wall Plan & Profiles
Wall Details
Railing Details
Sidewalk Details
Wall Cross Sections
Storm water Management Plan
Erosion Control Plan
Signing & Striping Plan
Cross Sections
Lighting Plan
Lighting Details
Landscaping Plans
Landscaping Details
Knowwhat's below.
Call before you dig.
CNCC 1-800-922-1987
Computer File Information
Sheet Revisions
Rev.
Date
Comments
Init.
O
0
(°)TOWN OF va
March 6, 2018 - Page 25 of 114
eSGM
118 West Sixth Street, Suite 200
Glenwood Springs, CO 81601
970.945.1004 www.sgm-inc.com
FIR Submittal
No Revisions:
Revised:
Void:
Contract In ormation
Contractor:
Resident Engineer:
Project Engineer:
Project Started: -/ -/ -
Accepted: -/ -/
Comments:
Project No./Code
No.:
Code: --
Sheet Number: #
I:\2017\2017-237—TOWNOFVAIL\001—SOFRONTAGERD\H—DWGS\CIVIL\PS—SHEETSET\TYPSECTIONS.DWG Plotted: 2/26/2018 7:13 AM By: Anthony Alfi
TYPICAL SECTION NOTES:
1. FOR CROSS SLOPE TRANSITIONS, SEE ROADWAY
PLAN SHEETS.
2. FOR TRANSITIONS IN ROADWAY WIDTH, SEE
ROADWAY PLAN SHEETS.
3. FOR LANDSCAPING DETAILS, SEE LANDSCAPING
PLANS.
H.C.L. = HORIZONTAL CONTROL LINE
P.G.L. = PROFILE GRADE LINE
H.M.A. = HOT MIX ASPHALT
A.B.C. = AGGREGATE BASE COURSE
TYPICAL 5" H.M.A.
PAVEMENT DETAIL
SCALE: N.T.S.
SIDEWALK
PAVEMENT DETAIL
SCALE: N.T.S.
2" H.M.A. GRADE SX (75)
(PG 58-28)
3" H.M.A. GRADE S (100)
(PG 64-22)
10" AGGREGATE BASE
COURSE (CLASS 6)
6" CONC. (CLASS P)
6" AGGREGATE BASE
COURSE (CLASS 6)
N
EXISTING GROUND
EX. C&G
TYPE 2 (IIB)
MOD. (CATCH)
LANDSCAPE
WIDTH VARIES
N
EXISTING
GROUND
6.0'
SIDEWALK
2%
MININIMINammu
3.0'
\SHLDR
11.0'
WEST BOUND
TRAVEL LANE
11.0'
WEST BOUND 1.5'
THRU LANE OR
LEFT TURN LANE
H.C.L.
EB LANES
1.5'
11.0'
EAST BOUND
TRAVEL LANE
11.0'
EAST BOUND
TRAVEL LANE
3.0'
SHLDR
LANDSCAPE 6'
2.5' WIDTH VARIES SIDEWALK
1
2%
P.G.L.
WB LANES
2%
f
P.G.L.
EB LANES
2%
2%
5" H.M.A.—
PAVEMENT
2
10" A.B.C.
CLASS 6
3.0'
SHLDR
11.0'
WEST BOUND
TRAVEL LANE
C&G TYPE 2 (IB)
(CATCH)
MEDIAN COVER MAT'L
(WIDTH VARIES)
C&G TYPE 2 (IB)
(SPILL)
5" H.M.A.
PAVEMENT
10" A.B.0
CLASS 6
TYPICAL ROADWAY SECTION A
WEST OF ROUNDABOUT
SCALE: 1" = 10'
STA. 10+22.75 TO 16+34.24
11.0'
WEST BOUND
TRAVEL LANE
H.C.L.
EB LANES
1.5' 1.5'
11.0'
EAST BOUND
TRAVEL LANE
11.0'
EAST BOUND
TRAVEL LANE
3.0'
SHLDR
2.5'
1
1
1
1
P.G.L. P.C.L.
WB LANES \1/4
EB LANES
2%* 2%* j�L 2% 2%
i�iiiiiiiiiiiiiiiiiii iif r �������������������� -- .
//////IIS
5" H.M.A.
PAVEMENT
5" H.M.A.
C&G TYPE 2 (IIB) PAVEMENT
(CATCH)
10" A.B.C.
CLASS 6
C&G TYPE 2 (IB)
(SPILL)
MEDIAN COVER MAT'L
(WIDTH VARIES)
C&G TYPE 2 (IB)
(SPILL)
10" A.B.C.
CLASS 6
TYPICAL ROADWAY SECTION B
EAST OF ROUNDABOUT
SCALE: 1" = 10'
STA. 18+49.78 TO 22+42.12
2%
\M/\
C&G
TYPE 2 (IIB)
(CATCH)
2%
PEDESTRIAN RAILING (STEEL)
(SEE SHEET 66 FOR DETAILS)
2%
,l1
BIG BLOCK
UPPER WALL
LANDSCAPE
WIDTH VARIES
8.0'
SIDEWALK
2%
C&G TYPE 2 (IIB)
(CATCH)
HEIGHT VARIES
(SEE SHEETS 53-65 FOR
WALL PLANS AND DETAILS)
EXISTING
GROUND
BIG BLOCK
LOWER WALL
LANDSCAPE
WIDTH VARIES
EXISTING
GROUND
Computer File Information
Sheet Revisions
Print Date: 9/27/17
Rev.
Date
Comments
Init.
Last Modification Date: 6/6/2017
Drawing File Name: TypSections
Autocad Ver. 2016
Scale: As Shown Units: English
SGM Project No.: 2017-237.001 Quality Control: DJC
TOWN OF5111L)
SSGM
118 West Sixth Street, Suite 200
Glenwood Springs, CO 81601
970.945.1004 www.sgm-inc.com
As Constructed
No Revisions:
S Frontage Rd Widening & Roundabout
Typical Sections (1)
Project No./Code
No.:
Revised:
Engineer: RGN
Void:
Drawn By: AWA
Structure
Numbers
Sheet Subset: Typicals
Subset Sheets:
Code:
1 of 3 Sheet Number: 6
March 6, 2018 - Page 26 of 114
J
I:\2017\2017-237-TOWNOFVAIL\001-SOFRONTAGERD\H-DWGS\STRUC\PS-SHEETSET\VAILRETWALLDETDWG Plotted 2/26/2018 732 AM By Anthony Alfini
i
FG
2'-6"
CG
5'-7'
LANDSCAPE BUFFER ZONE
6'-0"
SIDEWALK
EG
5 -RETAINED ZONE
SETBACK = 1%" (TYP.)
(5° BATTER ANGLE ON WALL)
WALL A
LAYOUT LINE
GEOTEXTILE (DRAINAGE CLASS 2)
GEOGRID MIRAGRID 5XT
4'-6"
LANDSCAPING
SETBACK = 1%" (TYP.)
(5° BATTER ANGLE
ON WALL)
i5
FILTER MATERIAL (CLASS C)
—� 1 • ,_ �[.
'
MIRAGRID 8XT
CONT. 4" 0 PERFORATED
DRAIN PIPE W/FILTER
SOCK. DAYLIGHT AT
DOWNHILL END OF WALL
CONT. 4" 0 PERFORATED DRAIN
PIPE W/FILTER SOCK. DAYLIGHT AT
DOWNHILL END OF WALL
4'-6"
8'-4"
DOWNHILL BIG BLOCK WALL TYPICAL SECTION
2:1
Computer File Information
Sheet Revisions
Print Date: 2/26/18
Rev.
Date
Comments
Init.
Last Modification Date: 8/24/2017
Drawing File Name:
VailRetWallDet
Autocad Ver. 2012
Scale: As Shown Units: English
SGM Project No.: 2017-237.001 Quality Control: DJC
( 1 )
( )
()
( )
TOWN OFD
iviarcnb, 1U116 - Nage L/ OT 114
BSGM
1 18 West Sixth Street, Suite 200
Glenwood Springs, CO 81601
970.945.1004 www.sgm-inc.com
As Constructed
No Revisions:
S Frontage Rd Widening & Roundabout
Wall Details 1
Project No./Code
No.:
Revised:
Engineer: MDF Structure
Void:
Drawn By: CWG Numbers
Code:
Sheet Subset: Wall
Subset Sheets: W9 of W14 Sheet Number: 63
017-237—TOWNOFVA/L\001—SOFRONTAGERD\H—DWGS\CIVIL\PS—SHEETSET\OVERALLPLAN.DWG Plotted: 2/26/2018 7:16 AM By.• Anthony Aliini
Graphic Scale
0 50 100
In Feet: 1" = 100'
200
I1�
BEGIN ROADWAY
PROJECT
S. FRONTAGE RD
INTERSTATE�
70
EX. CDOT
BARRIER LINE
PROP. CDOT
BARRIER LINE
LIONSHEAD PARKING'
VAIL INTERNATIONAL
CONDOMINIUMS
PROPOSED MULTILANE
ROUNDABOUT
DOT
A LINE
VAIL MUNICIPAL
BUILDING
(TOV)
JOHN A DOBSON
ICE ARENA
PROPERTY
LINE (TYP.)
EVERGREEN LODGE
WMC PARKING
GARAGE
VAIL VALLEY
11 Op
MEDICAL CENTER
(WMC)
EASEMENT
LINE (TYP.)
Computer File Information
Sheet Revisions
Print Date: 2/26/18
Rev.
Date
Comments
Init.
Last Modification Date: 6/6/2017
Drawing File Name:
OverallPlan
Autocad Ver. 2016
Scale: As Shown Units: English
SGM Project No.: 2017-237.001
Quality Control: DJC
[�
)
)
TOWN OF VAIL
8SGMAs Constructed
No Revisions:
118 West Sixth Street, Suite 200 I Revised:
Glenwood Springs, CO 81601
970.945.1004 www.sgm-inc.com Void:
S Frontage Rd Widening & Roundabout
Overall Site Plan & Key Map
Project No./Code
No.:
Engineer:
RGN
Drawn By: AWA
Sheet Subset: Overall
Structure
Numbers
Subset Sheets:
Code:
1 of 1
Sheet Number: 14
March 6, 2018 - Page 28 of 114
PLANS.DWG Plo
S FRONTAGE RD
(ASPH.)
4(
OT BAR
ER LINE 1 1
PROVIDE 2—FT T—TOP
PAVEMENT JOINT
\r
o --4(o
❑ L J \
ligrrabint▪ iu▪ mga
LIONSHEAD PARKING
ACCESS
0
0
0
LJ
II
INTERSTATE 70
(EB LANES)
�LJ Li L i
II
EX. C&G TO REMAIN
Graphic Scale
0 20 40 80
z
0
Lit
ASPH.
a
C&G TYPE 2
(SECTION IB)
-a�
N
ASPH.
1 &DR
18"DR
.--- rims+
2.0'
CURB RAMP TYPE 4A
SEE CDOT M-608-1
IND
Ire
Niter
8 DR
C&G TYPE 2
(SECTION IIB)
18"DR
-1-
In Feet: 1" = 40'
EX. INLET TO REMAIN
1
ISI
EB PGL
LIP OF PAN)
tad
VAIL INT'L CONDOMINIUMS
ACCESS (ASPH.)
7.5'
—UPPER WALL
18"DR
18`DR�
13.3'*illisamtasaiasaiamousual
ausaimmaisummusaumaini
_-- --- � 5.3'
---a—T���►i=T ESMNT
VAIL INTERNATIONAL
CONDOMINIUMS
LOWER WALL
Computer File Information
Sheet Revisions
Print Date: 2/26/18
Rev.
Date
Comments
'nit
Last Modification Date: 6/6/2017
Drawing File Name:
RoadwayPlans
Autocad Ver. 2016
Scale: As Shown Units: English
- %SGM Project No.: 2017-237.001
Quality Control: DJC
C�
O
)
TOWN OF VAIL
6SGM
118 West Sixth Street, Suite 200
Glenwood Springs, CO 81601
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March 6, 2018 - Page 31 of 114
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Vail InDeed Housing Program Update
PRESENTER(S): Steve Lindstrom, Chairman Vail Local Housing Authority
ACTION REQUESTED OF COUNCIL: The Vail Local Housing Authority is seeking instruction
from the Vail Town Council to return to a future Town Council public hearing to present additional
funding needs of the Vail InDEED Deed -Restriction Acquisition Program.
BACKGROUND: The purpose of this memorandum is to provide an update on the progress
made to date with the Vail InDEED Deed -Restriction Acquisition Program. Vail InDEED is a
housing initiative of the Town of Vail administered by the Vail Local Housing Authority. The
objective of the Program is to protect and preserve existing homes in the Town of Vail for
occupancy by local Vail residents through the acquisition (purchase) of a deed -restriction interest in
the property.
ATTACHMENTS:
Description
Vail InDEED Program Update Memorandum 030618
March 6, 2018 - Page 32 of 114
TOWN OF VAIL'
Memorandum
To: Vail Town Council
From: Steve Lindstrom, Chairman, Vail Local Housing Authority
Date: March 6, 2018
Subject: Vail InDEED Housing Program Update
I. PURPOSE
The purpose of this memorandum is to provide an update on the progress made to date with the
Vail InDEED Deed -Restriction Acquisition Program. Vail InDEED is a housing initiative of the
Town of Vail administered by the Vail Local Housing Authority. The objective of the Program is
to protect and preserve existing homes in the Town of Vail for occupancy by local Vail residents
through the acquisition (purchase) of a deed -restriction interest in the property.
11. Vail InDEED PROGRAM UPDATE
The Vail InDEED Program continues to demonstrate success in achieving the Town's
objective of protecting and preserving existing homes in the Town of Vail. To date, the
Vail Local Housing Authority has received and reviewed a total of 17 Vail InDEED
applications for 18 properties. Property types vary from a 2 bedroom lock off, rental
apartments to larger 3 bedroom family -sized duplexes. Currently, the Town is under an
agreement with Sonnenalp Properties for 65 new rental apartments. Three additional
offers are moving forward as applicants have agreed to counter-offers pending lender
acknowledgement and signed deed restrictions. Five applications are pending
disposition by the Vail Local Housing Authority. Six applicants have decided to no
longer pursue the sale of a deed restriction to the Town. Additional applications are
expected in the near future based upon ongoing discussions with perspective
applicants. Current program appropriations will soon be exhausted.
111. NEXT STEPS
A total of $500,000 was appropriated to the Vail InDEED Program in the 2018 Town of
Vail Budget. Upon adoption of the 2018 Budget, the Vail Town Council instructed the
Vail Local Housing Authority to provide regular program updates and keep the Town
Council informed of program funding needs.
Based upon successes to date, the Vail Local Housing Authority is seeking instruction
from the Vail Town Council to return to a future Town Council public hearing to present
additional funding needs of the Vail InDEED Deed -Restriction Acquisition Program.
March 6, 2018 - Page 33 of 114
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Request to reallocate funding for Stephens Park Playground
PRESENTER(S): Gregg Barrie, Sr. Landscape Architect
ACTION REQUESTED OF COUNCIL: Consider the request to re -appropriate funding. Staff
is requesting to use $75,000 in funding from the Stephens Park playground budget towards higher
priority playground projectslf Council supports the request, it will be included in the second reading
of the March 2018 Supplemental Budget Appropriation.
BACKGROUND: See Attached Memorandum
STAFF RECOMMENDATION:
Staff recommends re-approprating $75,000 from the 2018 Stephens Park budget to increase the
Parks Capital Maintenance budget for high priority maintenance and safety projects. Staff will
return at a future meeting to discuss the Stephens Park renovation.
ATTACHMENTS:
Description
Memorandum
March 6, 2018 - Page 34 of 114
TOWN OF VAIL'
Memorandum
To: Vail Town Council
From: Department of Public Works
Date: March 6, 2018
Subject: Request to reallocate a portion of Stephens Park playground funding
I. INTRODUCTION
The play area at Stephens Park is budgeted for significant improvements in 2018. Town
staff has identified other priorities within the park system and is requesting to postpone
the Stephens Park work and to reallocate a portion of that funding to the higher priority
safety and maintenance issues. These are highlighted in Section III below.
II. BACKGROUND
Most minor park and playground maintenance items are funded through the Parks
Capital Maintenance (PCM) budget. Staff maintains a project list, prioritizes them and
performs annual maintenance as needed. Examples of maintenance work include
replacement of worn/broken play equipment, park building maintenance such as roof
repairs/replacements, landscape improvements, painting projects, irrigation projects, etc.
Each year, the PCM budget is spent in full, often pushing projects to the following year.
When large projects come up, such as the Bighorn Park Improvements completed last
year, those projects are typically funded as individual projects as opposed to being
funded through PCM. The Stephens Park play area is one such project.
The Stephens Park play area was constructed in 1991 as part of the original
development of the park. The structure designed for 5-12 year olds was rebuilt after a
fire destroyed the original structure in 1998. It consists of a simple post and platform play
structure with several slides, climbers and play panels. Upgrades completed in 2003
brought the structure into compliance with playground safety standards but did not
address play function or ADA accessibility. Town staff proposed to improve the twenty-
year -old structure, similar to other park renovations throughout town. Town Council
budgeted $225,000 for that project for 2018.
III. PRIORITY PROJECTS
During 2017, a safety issue occurred at Pirateship Park where a small child fell and
incurred a head injury. Fortunately, the child will fully recover. While staff feels that the
play structure is in compliance with current guidelines, there is a relatively simple way to
improve the safety of the structure to reduce the likelihood of similar injury in the future.
The project involves replacing the existing wooden deck on the upper level with a
resilient, "impact attenuating" surface.
March 6, 2018 - Page 35 of 114
In addition to that project, the wood sealer on the Sunbird Park play structures in
Lionshead is showing significant deterioration due to exposure, and should be refinished
to protect the structures. There are also issues with the durability of some of that park's
other components. Staff is working with the designer of the structures towards a solution
for those repairs.
The other high priority park projects include the addition of engineered wood fiber
surfacing to most play areas to ensure the proper impact attenuation, the replacement of
numerous worn out flexible climbers, bridges and railings at four different parks and
repainting/restaining the play components at Red Sandstone Park. These are projects
that have been delayed due to higher priorities.
The majority of the existing 2018 Parks Capital Maintenance budget is currently
earmarked towards several projects including the Staub Park Improvements, several
sidewalk repairs, irrigation work and the typical unforeseen maintenance that is required
each year. Therefore, the priorities listed above compete with these projects for funding.
Staff is requesting that Council allow the use of $75,000 currently budgeted for Stephens
Park to be used on these higher priority projects. This will allow staff to catch up on the
backlog of maintenance and safety projects all in one season.
IV. STEPHENS PARK RENOVATION
The design process for one of Vail's custom play areas typically takes at least twelve
months. At this time, the process for Stephens Park has not been started due to other
projects. However, the Stephens Park play area will still require upgrades at some point
in the near future to address ADA accessibility and general functionality. In addition,
there is the question of whether the Stephens Park play area should include artistic
embellishments and/or play components similar to those in most other Vail playgrounds.
Staff suggests that this issue be addressed at a future meeting prior to 2019 budget
discussions.
V. STAFF RECOMMENDATION
Staff recommends re -appropriating $75,000 from the 2018 Stephens Park budget to
increase the Parks Capital Maintenance budget for high priority maintenance and safety
projects. Staff will return at a future meeting for a discussion on the scope of the
Stephens Park play area renovation.
VI. ACTION REQUESTED BY COUNCIL
Consider the request to re -appropriate funding. If the Council agrees with the request, it
will be included in the March 2018 Supplemental Budget Appropriation as part of the
Second Reading on March 20th
Town of Vail Page 2
March 6, 2018 - Page 36 of 114
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Art In Public Places Program Update
PRESENTER(S): Kara Woods, Al PP Chair, Molly Eppard, Al PP Coordinator
ACTION REQUESTED OF COUNCIL: Informational update only.
BACKGROUND: Present an Al PP update on winter programs, capital projects, and donations to
the public art collection, as well as an upcoming summer installation by Patrick Dougherty and the
RSE parking garage call to artists. The following will be highlighted during the presentation: capital
projects integrating public art at Sandstone Underpass, Booth Falls Playground, Golf & Nordic
Clubhouse, and Ford Park Portals, as well as the donation of works by Rod Kagan from the estate
and Lawrence Weiner from the collection of Vicki & Kent Logan.
ATTACHMENTS:
Description
020618 Memo AIPP Program Updates
March 6, 2018 - Page 37 of 114
TOWN OF VAIL'
Memorandum
To: Town Council
From: Art in Public Places/Molly Eppard, AIPP Coordinator & Kara Woods, AIPP Chair
Date: 2/10/18
Subject: AIPP Program & Information Update
I. Update on completed capital projects, art donations, and programs during 2017
to present, as well as upcoming summer 2018 projects.
The following will be highlighted during this AIPP presentation to Town Council: Capital
projects integrating public art at Sandstone Underpass, Booth Falls Playground, Golf &
Nordic Clubhouse, and Ford Park Portals.
Two significant donations to the public art collection will also be presented: "53" Birthday
Series by Rod Kagan from the estate of the artist and "To the extent of how deep the
Valley is at some given time" by Lawrence Weiner from the collection of Vicki & Kent
Logan.
Progress on the Red Sandstone Elementary parking garage call to artists, and the much
anticipated Stickwork installation by Patrick Dougherty in June 2018 will also be
presented to the Town Council.
Attachments: PDF of slideshow presentation.
March 6, 2018 - Page 38 of 114
Art in Public Places Update
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March 6, 2018 TqN 1 9 F VA l L
Public Art Integrated in Capital Projects
J\f r JIJ P!Jbiic_;
Molly Eppard
Art in Public Places Coordinator
Kara Wood
A1PP Board Chair
Contact:
970.479.2344/meppard@vailgov.com
The Town's public art collection
includes over 50 works ranging from
painting, sculptures, murals,
playground components, to site -
integrated art. 36 works are by
Colorado artists.
Five permanent works were installed
during 2017.
Town of Vail 1 Public Works' 3/6/18
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March 6, 2018 - Page 40 of 114 2
Roundabout the Mountain by Gordon Huether Studios
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March 6, 2018 - Page 41 of 114 3
Earth Fold by Andy Dufford - Chevo Studios
Town of Vail 1 Public Works 1 3/6/18
March 6, 2018 - Page 42 of 114 4
Uplift & Finding the Sun by Mai Wyn Schantz
Town of Vail 1 Public Works 1 3/6/18
March 6, 2018 - Page 43 of 114 5
Ford Park Portals by Andy Dufford - Chevo Studios
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Town of Vail 1 Public Works 1 3/6/18
March 6, 2018 - Page 44 of 114 6
Ford Park Portals by Andy Dufford - Chevo Studio
Town of Vail 1 Public Works 1 3/6/18
March 6, 2018 - Page 45 of 114 7
Donations to Public Art Collection
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In 1978, Kagan created what would become
his most iconic artistic style in the form of
modern totems. "53" Birthday Series is
comprised of three bronze sculptures with the
basic forms welded together creating his
contemporary interpretation of the totem.
Kagan's sculptures are in many private and
public collections throughout the United
States and abroad. Several of his sculptures
are on permanent display in the -sculpture
garden at the Boise Art Museum. In 1984 he
was awarded a fellowship from the National
Endowment for the Arts and in 1990 he was
the recipient of the Idaho Governor's Award
for Excellence in the Arts.
Town of Vail 1 Public Works 1 3/6/18
March 6, 2018 - Page 46 of 114 8
Donations to Public Art Collection
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March 6, 2018 - Page 47 of 114 9
Donations to Public Art Collection
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Lawrence Weiner is one of the founding figures of the Conceptual Art Movement from the 1960s. He was
amongst the trailblazing artists who presented art through language. His textual art has appeared in the
permanent collections and exhibitions in every major museum around the world. In 2007, a
comprehensive traveling exhibition of his work at The Museum of Contemporary Art, Los Angeles and
Whitney Museum of American Art also received critical acclaim.
This particular work is also significant to Vail's public art collection given its donors Kent and Vicki are
longtime residents of the Vail Valley with an internationally prominent Contemporary art collection.
They selected this Lawrence Weiner piece as it speaks to man's relationship to our time on earth or if you
will, here in the Vail Valley. They appreciate the evocative thought that the earth and its treasures and
more specifically, the Vail Valley, existed well before we all arrived and cherished the place, and will
continue to exist well after our time here in the Valley is up. The power of nature, the power of mankind or
the frailty of both. This open-ended question/thought combines their love of art, its ability to ask us to look
at our lives, and their love of the Vail Valley, all one piece.
The bulk of the Logan collection is being gifted to the Denver Art Museum, San Francisco Museum of Art,
and the Phoenix Art Museum. It is an honor to have this work gifted to the Town of Vail's Public Art
Collection.
Town of Vail 1 Public Works 1 3/6/18
March 6, 2018 - Page 48 of 114 10
Winter 2017/18
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March 6, 2018 - Page 57 of 114 19
Summer 2018
Eiatrag,
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March 6, 2018 - Page 58 of 114 20
Summer 2018
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Summer Palace, 2009
Morris Arboretum of
the University of
Pennsylvania,
Philadelphia, PA
Photo: Rob Cardillo
March 6, 2018 - Page 59 of 114 21
Summer 2018
war c
Muskrat Ramble, 2014
Portland Children's
Museum, Portland, OR
Photo: Aaron Barna
Town of Vail 1 Public Works' 3/6/18
March 6, 2018 - Page 60 of 114 22
Summer 2018
Town of Vail 1 Public Works' 3/6/18
March 6, 2018 - Page 61 of 114 23
Summer 2018
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Town of Vail 1 Public Works' 3/6/18
March 6, 2018 - Page 62 of 114 24
March 6, 2018 :PiVilitg VAIL
TOWN OF 1 X41
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC:
Interviews for Art In Public Places Board
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Conduct interviews for Al PP Board.
BACKGROUND:
There are five vacancies on the Art in Public Places Board and five people have submitted letters
of interest. Interviews will be conducted during the afternoon and appointments will be made
during the evening meeting. Duties and functions of the boards include the implementation of
Al PP policies and selection procedures, acquiring public art, overseeing the maintenance program
and assisting in securing financial support for the art. The appointments are for a two year term.
The Board meets monthly.
ATTACHMENTS:
Description
Memo AIPP Board Interviews & Appointments
March 6, 2018 - Page 64 of 114
TOWN OF VAIL
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: March 6, 2018
Subject: Art in Public Places (AIPP) Board Interviews and Appointments
I. SUMMARY
11.
Memorandum
There are five vacancies on the Art in Public Places Board and five people have submitted
letters of interest, see below. Interviews will be conducted during the afternoon of the March 6
Town Council Meeting and appointments will be made during the evening meeting.
The AIPP Board meets the first Monday of each month from 8:30 a.m. — 10:30 a.m. The AIPP
Board requires involvement in additional meetings, programming, and events throughout the
year for which Board attendance is required. Engagement and participation beyond the monthly
meetings is critical for this post.
ART IN PUBLIC PLACES
1 Kara Woods
2 Patricia Donovan
3 Julie Hansen
4 Bill Pierce
5 Kathy Langenwalter
BACKGROUND
The applicants have met the following requirements (for at least one year):
1. A resident of the Town of Vail and/or
2. Owner of property within the Town of Vail and/or
3. An owner of a business within the Town of Vail.
The Board is made up of members who have demonstrated expertise in architecture, art
criticism, art education, art history, fine arts, graphic arts, interior design, landscape architecture,
town planning/community development or other art/design related backgrounds not specifically
mentioned, or who have demonstrated a strong interest in the visual arts and/or civic
improvement.
Duties and functions of the Art in Public Places Board include:
• Implementation of the AIPP policies and selection procedures. This specifically includes
deciding the appropriate selection process for public art projects, appointing selection
panels for specific projects, and approving the final selection of artist or artists for a project.
■ Acquiring public art by purchase, donation or other means for Vail's permanent Art in Public
Places collection.
■ Overseeing the maintenance and preservation of art works displayed in public areas.
• Assisting the Art in Public Places coordinator in obtaining grants and donations to fund
public art projects.
March 6, 2018 - Page 65 of 114
• Promoting public art through a public education program that will further community
appreciation and understanding of the visual arts.
• Publicizing Art in Public Places projects and recognizing the artist(s) involved with the
project.
• Evaluating the Art in Public Places program and commitment of board members annually
and setting program goals on a five year basis.
The current make up of the AIPP Board include:
AIPP Board Members:
Board Member Board Term
Julie Hansen, Chair 2018
Kara Woods, Co-chair 2018
Margaret Rogers 2019
Nancy Lassetter 2018
Patrician Donovan 2018
Susan Bristol 2019
B&11 Pierce 2018
The position vacancies were advertised with a public notice in the Vail Daily and posted on the
Town of Vail website the past couple of weeks.
III. Art in Public Places Board — Proposed Interview Questions
1. What interested you in applying for the AIPP Board membership?
2. What qualities and experience can you bring to the AIPP board and programs?
3. Why is public art important to the Vail community?
4. Are you able to provide recommendations for AIPP's creative programing?
5. Along with the monthly meetings, AIPP sponsors several programs throughout the year. Are
you able to make the necessary time commitment attend monthly meetings, participate in
programs, and help to promote AIPP within the community?
Town of Vail Page 2
March 6, 2018 - Page 66 of 114
Kara Woods
5037 Ute Lane
Vail, CO. 81657
Email: karawoods@msn.com
February 13, 2018
Dear Town of Vail Council Members,
Please accept this letter in application to serve on the Town of Vail Art in Public Places
Board. As a current board member and the Board's Chairperson, I look forward to
serving our community for another term.
During my last two terms on AIPP, alongside my fellow board members, I have had the
opportunity to select artists for a myriad of public art works. In that realm and to name
just a few: "Red Eddy" by Paul Vexler located in the Vail Information Center, Valerie
Theberge's mosaics located at the Lionshead Skate Park, Gordon Huether's light fence
sculpture adorning the mid-vail roundabout, the new sculptures highlighting Ford
Park's entrances, and the Mai Wyn paintings decorating the new Golf Course event
space.
Along with our Town's impressive art collection, AIPP has solidified itself in identifying
temporary public art projects like the widely anticipated Patrick Dougherty work
coming this summer along with last summer's Ben Roth's recycled beetle -kill tree
bench sculptures displayed adjacent to the library. AIPP has also brought in acts like
"The Tiny Cinema" during our busy summer weekends. This artist created a playful,
old-fashioned "selling of wares" theater production who surely entertained our summer
guests and locals alike.
My favorite AIPP duty is helping to create and growing our own public programming
like the Vail Art Pass and the hugely popular Holiday Lantern Walk and Holiday Ice
Theater. Each year, these unique and festive events grow in popularity and pizzaz!
Last summer, we coupled with the Town's Environmental Department to create a fun
way to promote public awareness of the negative effects of dumping in our town's
storm drains causing damage to the Gore Creek. AIPP decided to involve our local
artists in this endeavor. The final products were vibrant and locally created signs
adhered to our pedestrian streets next to storm drains. They commanded attention and
therefore related the message.
March 6, 2018 - Page 67 of 114
I have thoroughly enjoyed my two terms serving on this Board, and I look forward to
continuing this process. We have a lot of work to do!
Sincerely,
Kara Woods
March 6, 2018 - Page 68 of 114
4253 Spruce Way - Unit A
Vail, CO 81657
February 14, 2018
Vail Town Council
c/o Patty McKenny, Vail Town Clerk
75 South Frontage Road
Vail, CO 81657
Dear Vail Town Council members,
Over the past two years, I have found my position on the Art in Public Places
Board to be both fulfilling and illuminating. Through the leadership of our
coordinator, Molly Eppard, the AIPP Board has been part of a number of Town
of Vail initiatives, including the I-70 underpass, Booth Falls Playground, the
Vail Golf Course Clubhouse, and the Ford Park Portals. We have been at the
forefront of the Vail's winter/holiday programs, including, the Lantern Walk
and Ice Theater. Further, the donations of the Rod Kagan sculptures and the
anticipated installation of Lawrence Weiner's work have enhanced the artistic
experience that Vail provides for its residents and visitors alike. Additionally,
the board is looking forward to upcoming projects, including the Redstone
Elementary garage and the Patrick Dougherty installation.
My purpose in writing to you is to express my interest in continuing my
position on the Art in Public Places Board. I would very much appreciate the
opportunity to promote the AIPP mission statement, "to develop artistic
projects and programs that involve and educate the community and enhance
its vitality."
I believe that my background makes me an asset for the AIPP Board.
Essentially, I have pursued two careers that have pertinence for this position.
Currently, I am artist/oil painter, who daily studies and creates art. Prior to
becoming a full-time artist, I was a principal in the Littleton Public Schools
(Colorado). In that position and along with a committed staff and a
supportive school district, I created an elementary school for the arts. The
school continues to thrive and provide countless opportunities for students to
March 6, 2018 - Page 69 of 114
develop their artistic talents, to regularly display their creations, and to
perform for others. From my resume, which is attached, you will also see
that I had many opportunities during my career to demonstrate leadership
and facilitation skills in a variety of settings over a long period of time.
Noteworthy was my participation on the board and eventually as chairperson
of the Colorado Principals' Center - a group dedicated to developing the skills
and proficiencies of principals throughout Colorado and sponsored by the
University of Colorado. Also in reviewing my resume, I hope that you will see
my commitment to working with others toward common goals that represent
the needs of a variety of communities.
For over 30 years, my husband and I have owned property in Vail - enjoying
weekends and longer periods with family and friends. Four years ago, we
moved here permanently. Every day, we relish in the opportunities provided
by this unique community. I would like to continue my position on the board
of Art in Public Places to contribute my background and perspective to this
important endeavor and to add my enthusiasm for art and to the ever-
expanding vitality of Vail.
Sincerely,
Patricia A Donovan
Enclosure
March 6, 2018 - Page 70 of 114
Patricia A. bonovan
4253 Spruce Way - Unit A
Vail, CO 81657
303-981-8795 (cell)
Professional Qualifications:
Skilled and experienced in:
• Oil Painting - professional artist
• Art Education/Organizing and managing and elementary fine arts program
• Supervision, management, and leading an elementary school
• Opening a new school, i.e., establishing a vision and mission with staff and the
community, providing staff development, ordering materials, coordinating with
district personnel
• Facilitating school and community meetings.
• Implementing appropriate and timely technology programs for promoting learning
• Teaching graduate level courses
• Serving on district and state committees/boards
• Planning and implementing a variety of instructional models of teaching
• Presenting workshops
• Implementing programs to promote resiliency
Professional Experience:
2016 - 2018 Board Member - Art in Public Places
Vail, Colorado
2008 - Present Artist - Oil Painter, specializing in figurative work and landscapes
1999 - 2008 Principal, Centennial Academy of Fine Arts Education
Littleton Public Schools - Littleton, Colorado
Pre-school - 5th grade (33% poverty level; 31% mobility)
Recipient of grant from LPS Foundation to provide fine arts program;
(Daily instruction offered for all children in visual and performing arts)
Recipient of Goals 2000 and Read to Achieve grants ($325,000)
Advanced technology opportunities provided for students
Recipient, School of Excellence Award, Colorado Alliance for the Arts
Colorado Principals' Center Chairperson and Board Member
District Language Arts Committees
1995 -1999 Principal, Metz Elementary
Adams County District 50 - Westminster, CO
Kindergarten - 5th Grade, Title 1 School (58% minority, 18% ESL, 21% mobility)
March 6, 2018 - Page 71 of 114
Improved C -SAP scores from 1997-99 (Recognized by the Denver Post as one of
3 schools in state to dramatically improve C -SAP performance)
Student Tutor and Peer Mediator Programs
Lightspan Partnership School
Recipient of Eisenhower, Creativity, Literacy, and Colorado Education
Foundation Grants
Year-long, multi -cultural studies - Culminating in Multicultural Family Nights
District Representative to Colorado Principals' Center
Chairperson, District ILP (Individual Learning Plan Committee (Developed
template for compliance with state mandate)
1994 -1995 TOSA/Core Teacher, Powderhorn Elementary
Jefferson Co. Public Schools, CO
On special assignment to open new school (4 -person team)
Developed mission, vision, and norms for new school
Hired new staff members
Planned and implemented teacher in -services
Ordered materials, furniture, technology
Facilitated parent meetings
1992 -1993
1989 -1992
1981-1983
1986 - 1989
1977 - 1979
Professional Alternative Consortium for Teachers - Supervisory
Teacher
Jefferson Co. Public Schools, CO & University of Colorado at Denver
Mentor teacher to interns, student & practicum teachers
Mentor for experienced teachers on job targets
University instructor
Staff developer in areas of cognitive coaching, teacher performance
standards, standards based education, portfolios for professionals,
authentic assessment and process teaching
Teacher, Ute Meadows Elementary
Teacher, Fitzmorris Elementary
Jefferson Co. Public Schools, CO
First and second grade teacher
Building Staff Developer
Demonstration Teacher - for Language Arts and Title 1
Supervisor of practicum and student teachers
Educational Consultant, Stevens, Edgewater, Peck, Fitzmorris, and Dutch
Creek Elementary Schools and Deer Creek Junior High
Jefferson County Public Schools, CO
In -class instruction/support for students & teachers
Diagnosis of children with suspected educational handicaps
March 6, 2018 - Page 72 of 114
1988 -1991
1977 -1979
Teacher leader/Building Staff Developer
Trainer of Teachers
Language Arts Department, Jefferson County Public Schools
Montgomery County Public Schools, Maryland
Workshop leader
In-service training for new teachers
Model teacher and supervisor
1976 -1979 Diagnostic Prescriptive Teacher
Georgetown Hill Elementary, Montgomery County Public Schools
Resource teacher to students and teachers
Education
University of Kansas, Lawrence, KS - BA in History
Federal City College, Washington, D.C. - Early Childhood Education
George Washington University, Washington, D.C. - MA in Special Education
Univ rsity of Colorado, Boulder, CO - Administration, Curriculum, Supervision
Art Students' League, Denver, CO - Fine Arts/Oil Painting
Professional Honors and Involvements
Tuition Grant/Stipend:
• US Office of Education, full tuition grant to study at George Washington
University
• Colorado Principals' Center - stipends to attend International Principals' Center
Annual Conventions
Presentations:
• "Stages of Adult Development" -1987
• "Strategies for Developing Writing" -1988
• "Developing a Vision for School? -1988
• "Using a Process Approach to Writing" -1990
• "Delivering Special Education Services Within the Regular Classroom" -1990
• "Framework for Thinking about Language Instruction" -1990-91
• "Writing Process" - Colorado State University - class instructor -1990-93
• "Teacher Performance Standard? -1993
• "Cognitive Coaching" - Colorado State University - class instructor -1993
• "Authentic Tasks for Primary Children" -1993
• 'Resiliency & Literacy - Students Tutor for Success" -1998
• 'Savvy Principal Workshop" - Colorado Department of Ed. - 2002 & 2003
March 6, 2018 - Page 73 of 114
Julie Hansen
4010 Fall Line Drive
Vail, CO 81657
970/390-0878
jhansen@sprynet.com
February 11, 2018
Patty McKenny
Vail Town Clerk
Town of Vail
pmckenny c(Dvailgov.com
Dear Ms. McKenny:
I am re -applying for one of the open seats on the Art in Public Places board. I am a current AIPP board
member; I was appointed in May 2014 and May 2016 to two year terms. Please submit my attached letter of
interest to the Vail town counsel.
Thank you,
Julie Hansen
970/390-0878
jhansen@sprynet.com
March 6, 2018 - Page 74 of 114
llhaun 1 . I'ICIC. ,\ichilrrt
I\am llulidnll I)II IkT 01 \rcIiit itur
l ath I Ir hnad t )Iliie lanauct
February 12, 2018
Town Council
75 S Frontage Road
Vail, CO 81657
Attn: Patty McKenny
Re appointment to Town of Vail Art in Public Places Board
Councilors,
PIERCE ARCHITECTS
VAIL, COLORADO
I request that you consider my application favorably to extend my service to the
Town of Vail through maintenance of my position as a member of the Art in Public
Places Board. I have had the pleasure of serving the last several years on the AIPP Board.
As a member of the DRB I have the opportunity to be a liaison between the two
organizations.
During my tenure we have made significant improvements in expanding the base
of appreciation of public and private art in Vail. The creation of the Art Pass program is
the primary endeavor that supports that expansion. I have appreciated the opportunity to
participate in selection of public art for the new skateboard park, Visitor Center, Simba
Run underpass, Winterfest, and art within public parks. I look forward to the upcoming
stickwork installation by Patrick Dougherty in June.
As a practicing Architect in the community for more than 40 years I have had the
opportunity to interface with the AIPP on behalf of the party obliged to provide public
art. This rather unique perspective allows me to have a better understanding of the public
art process from the side of the provider and the recipient.
I have served on the Board of Directors for the Design Council for the Denver Art
Museum for more than 10 years and hope that I can enhance the relationship between our
community and the artistic community of Colorado.
Thank you for your consideration,
William Pierce, AIA, LEED GA
165(1 I'allniue Rodd. Sunc ( -I
\ail. Colo)ado 81657
I': 9711.-176.(d-12
I : ')70.476 1901
\\ai1architcck Loin
March 6, 2018 - Page 75 of 114
peel/langenwalter architects, I.I.c.
david m. peel, a.i.a.
kathy langenwalter
2588 arosa drive
vail, co 81657
970-476-2585
February 21, 2018
Vail Town Council Members
Town of Vail
75 South Frontage Road
Vail, CO 81657
Attn: Patty McKenny
pmckennva.vailgov.com
Dear Council Members;
I have served as an active and participating member of the Art in Public Places
Board in the past and would like to be appointed to the board.
As a former member of the AIPP board 1 am familiar with their guidelines and
master plan as well as the nuts and bolts of the program. I have had a good
working relationship with Molly Eppard and other board members. As a design
professional 1 have the necessary experience and qualities to serve and will bring
my past experience and history of AIPP to the board.
AIPP is looking forward to many exciting and challenging projects this year. I
would appreciate the opportunity to work diligently as a board member toward the
successful planning, implementation and completion of these projects.
Thank you for your consideration.
Yours truly,
Kathy Langenwalter
March 6, 2018 - Page 76 of 114
Art in Public Places Board
A B C D E F G I H
Date Julie Hansen Bill Pierce Kara Woods Trish Donovan Nancy Lassetter Margaret Rogers Susan Bristol
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March 6, 2018 - Page 77 of 114
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Interviews for Building and Fire Code Appeals Board
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Conduct interviews for B&FAC Board.
BACKGROUND: There are three vacancies on the Building & Fire Code Appeals Board. The
Town Council will interview three applicants; appointments will include one person who will serve as
a regular board member, and two people who will serve as alternates on the board. Duties of the
B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of alternate building
materials and methods of construction, as well as interpretations of the town building and fire
codes, among other issues. The B&FCA meets as required.
ATTACHMENTS:
Description
030618 Memo B&FACB
March 6, 2018 - Page 78 of 114
TOWN OFD
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: March 6, 2018
Subject: Interview and Appointment to Building and Fire Code Appeals Board (B&FCA).
I. SUMMARY
Town Council will have an opportunity to interview three applicants for three vacancies on the
Building and Fire Code Appeals Board. The three applicants are currently serving on the Board.
The interviews will be conducted during the afternoon meeting and appointments made during
the evening meeting. The term for this appointment is five years ending March 31, 2023. The
Council will appoint one person to serve as the "regular member" and appoint two people to
serve as alternates.
11. BACKGROUND
Duties of the B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of
alternate building materials and methods of construction, as well as interpretations of the town
building and fire codes, among other issues. The board will also review proposed building and
fire codes amendments and code updates, and serve as technical advisors to the town council
regarding the adoption of proposed amendments and updates. The B&FCA meets as required.
It is noted that applicants must be a licensed architect, a registered engineer with structural,
mechanical or electrical engineering experience, a construction company executive or
superintendent with at least ten years of construction experience or an individual with similar
building design and construction knowledge and experience.
The interview schedule and name of applicants are as follows; all have met the eligibility
requirements of residency and criteria listed above. Interviews are slated for 5 minutes each:
1 Kathy Langenwalter
2 Mark Donaldson
3 Mark Hallenbeck
The current make-up of the B&FCA is shown below:
Members Term Expires
Steve Loftus 3/31/19
Mark Mueller 3/31/22
Rollie Kjesbo 3/31/19
Kyle Webb 3/31/19
March 6, 2018 - Page 79 of 114
The attached materials provide the letter of interest, resume, and attendance. The position
vacancies were advertised with a public notice in the Vail Daily and posted on the Town of Vail
website the last few weeks. Proposed interview questions are below:
1. The main responsibility of a board member is to hear appeals of decisions made by the
Chief Building Official and Fire Marshal in relation to interpretation of the building and fire
codes.
How will your previous experience be utilized to render an impartial decision on a building or
fire code requirement?
(Example: The building official has determined that a specific foam product may not be used
in a building. The contractor is appealing that decision to the board.)
2. One of the responsibilities of a board member is to review new editions of the building codes
for possible adoption by the town.
Do you have any experience in a code development process?
If so, please give us an example. If not, please explain how your previous experience and
education will help you participate in this process.
3. A mountain community such as ours may require the use of unique construction practices.
Please give us an example of a construction practice that you have used to adapt to a
condition that is unique to the environment.
Attachments:
✓ Applicant materials
/ Attendance Records
Town of Vail Page 2
March 6, 2018 - Page 80 of 114
peel/langenwalter architects, I.I.c.
david m. peel, a.i.a.
kathy langenwalter
2588 arosa drive
vail, co 81658
970-476-2585
February 19, 2018
Vail Town Council Members
Town of Vail
75 South Frontage Road
Vail, CO 81657
Attn: Patty McKenny
pmckennvCc�vailgov.com
Dear Council Members;
I am currently an active member of the Vail Building and Fire Codes Appeals Board and
would like to continue serving on this board.
As a licensed architect for many years, I am familiar with building and fire codes,
building materials, and methods of construction. My work has included selecting
alternate materials and methods as well as resolving conflicts and solving problems. 1
have a good working relationship with the staff as well as the necessary experience and
qualities to serve as an advisor to the Council on building related issues.
The board is currently reviewing the 2018 International Building and Residential Codes
and is continuing to work on improving customer services within the Town of Vail
building department. As a rule, 1 prepare for meetings, show up and participate.
Thank you for your consideration.
Yours truly,
Kathy Langenwalter
March 6, 2018 - Page 81 of 114
v
IC\OR MARK
DONALDS
ARCHITECTURE
PLAIIIIl119
I111191ORS
SINCE 1977
ARCHITECTS
ON
FEB 20, 2018
Letter of Interest to continue service to the
Town of Vail Building & Fire Code Appeals Board
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
To: Patty McKenny, Town Clerk
CC: Christopher "CJ" Jarecki, Chief Building Official
Please accept this letter as representing my personal interest in continuing to serve on the B&FCA.
If reappointed, I will be quite honored to continue to work with our relatively new Building
Department Staff along with our Fire Department representatives and fellow Board Members.
Thank you for this opportunity to continue this service to the community of Vail to address and
reconcile appeals, assist our Chief Building Official and Fire Marshall in town building and fire code
interpretations and with adoptions of codes as they are presented to the B&FCA for review.
Resume Summary
I am the Principal of Victor Mark Donaldson Architects which began in Vail, CO in 1977. We
continue our 40 year old practice with our 8 person staff with our primary office in Avon, CO and a
satellite office in Denver, CO.
We provide architectural, interior design and land planning services for a wide range of new and
remodel commercial, residential, institutional and industrial projects all around Eagle and Summit
Counties.
Thank you again for this opportunity to continue to serve.
March 6, 2018 - Page 82 of 114
February 23, 2018
Vail Town Council
Attn: Patty McKenny, Town Clerk
75 South Frontage Road
Vail, CO 81657
To All Vail Town Council Members;
ROCKY MOUNTAIN CONSTRUCTION GROUP INC.
CONIAII:ItCIAI. • ItI.iJDI:N rl.1.t. • ItIINO\.CI IONS
Please accept my letter of interest to continue serving on the Town of Vail Building and Fire Codes
Appeals Board (B&FCA). I have served on this Board for the past five years and would like to continue
my participation and contribution of my extensive knowledge and familiarity with the Town of Vail
building regulations.
I have been in Vail since 2002 and own and operate my construction company, Rocky Mountain
Construction Group, Inc., in the Town of Vail. I feel I strongly meet the requirements of being a
construction company executive with more than ten years of construction knowledge and experience.
I have attached my resume along with a list of construction projects I have completed, along with
references for your review.
Thank you for your consideration of my continued service on the Board of Appeals.
Respectively;
Mark Hallenbeck
President & Owner
Rocky Mountain Construction Group, Inc.
markh@rockvmountainconstructiongroup.com
Cell: 719-499-9248 Office: 970-476-4458
100 E. MEADOW DR. UNIT 6
VAIL, COLORADO 81657 OFFICE: (970) 476.4458 FAX: (970) 476.4951
March 6, 2018 - Page 83 of 114
Mark Hallenbeck
2113 Vermont Rd.
Vail, Co. 81657
EDUCATION
1981 A.S. Electronics Pikes Peak Community College, Colorado Springs
1982 University of Colorado, B.S.
1994 Certified by RCSE for Class A -Unlimited Contractor License
EXPERIENCE
2010 -Present Owner, Rocky Mountain Construction Group. See attachment for past and
present projects.
1996-2010 Vice President/Partner, Highland Builders Corporation. Responsible for the
day-to-day operation of projects. Developed and improved field programs on a continuous basis.
Responsible for QC programs and safety programs. Supervised job foremen, assuring QC and
safety procedures were followed, addressed problems, administration oversight, and interfaced
with customers. Met with prospective clients to discuss their construction requirements. Prepared
detailed project cost estimates. Reviewed monthly invoices and negotiated problems with
subcontractors. Projects ranged up to $15 million.
1995-1996 Superintendent, Thomas Construction Company. Supervised and managed all
subcontractors, field personnel, scheduling, resolved conflicts between subcontractors, architects, and
clients.
1992-1996 President, Hallenbeck Construction, Colorado Springs. Managed day-to-day
company operations, both commercial and residential projects. Administration duties included bidding and
negotiating contracts, hiring personnel and subcontractors, material purchasing, payroll and distributing
construction draws. Projects ranged up to $1 million.
1989-1991 Superintendent, CPM Group, Vacaville, CA. Supervised construction of 15unit,
$500 million residential project. Managed subcontractor schedules and materials to insure QC.
1988-1990 Dillingham Construction of N.A., San Fanscisco, CA. Supervised interior
construction and managed field personnel for $135 million commercial project. Scheduled, monitored and
prepared weekly reports on all subcontractors' progress. Resolved conflicts relating to scheduling and QC.
1981-1988 Superintendent, C&M Development, Colorado Springs. Supervised construction
during all phases, which included scheduling subcontractors, managing site development, holding weekly
safety meetings, managing on-site personnel and field management administration duties. Designed and
drafted blueprints. Projects ranged up to $4 million.
March 6, 2018 - Page 84 of 114
December 24, 2017
ROCKY MOUNTAIN CONSTRUCTION GROUP INC.
COMIAII:RCIAL • RESIDENTIAL • ItLiNC)\:CI'IONS
I have been a general contractor for 37 years. Below, I have listed the projects that I have completed
within the last 15+years and references for you to contact. The project's cost range up to 15 million
dollars.
Commercial Interiors
2006 Sweet Basil Restaurant.
2007 Sapphire Restaurant.
2008 Billy's Restaurant.
2008 Joe's Deli.
2009 Vail Mountain Lodge - Vail Athletic Club.
2009 Loro Piana - Vail & Aspen store.
2011 Lancelot Restaurant.
2011 Up the Creek Restaurant.
2012 Mountain Standard Restaurant.
2012 Tavern on the Gore Restaurant.
2013 Vendettas Restaurant.
2014 Blu Cow Bar & Restaurant.
2014 Sweet Basil Restaurant.
2015 Ti Amo Restaurant.
2015 Crespelle Pop Up Restaurant.
Commercial Interiors
2015 Wild Bill's
2015 Shade of Vail.
2015 The Galley.
2016 Crespell's Restaurant.
2016 AlmResi Restaurant.
2016 Pendulum Restaurant.
2016 White Bison Restaurant.
2017 Craftsman Restaurant.
2017 La Taberna Restaurant Pop Up.
2018 La Taberna Restaurant.
2018 Campo De Fiori.
2018 Bill's Restaurant (Pending).
2018 Sweet Basil Restaurant.
120 WILLOW BRIDGE SUITE 7 VAIL, COLORADO 81657
OFFICE: (970) 476.4458 FAX: (970) 476.4951
March 6, 2018 - Page 85 of 114
Commercial Exteriors
2003-2004
Village Center Condominiums located in the Vail Village, comprising of 3 Buildings, and totaling
47 Units. While working on the exterior, we did MEP's, all safety systems and remodeled 37
units at the same time.
2007-2008
Landmark Commercial Building located in Lionshead-Commercial store fronts and we did the
interiors for North face, One Track Mind and the Grocery Store.
2007 Bell Tower Building located in Vail Village. (Building where Axel's clothing store is located).
2009 Bridge Street Building located in Vail Village -Commercial Store fronts and we did the interior for
Loro Piana, Ritz Club and Shirt Off My Back.
2015 Wall Street Building.
2016 Gore Creek Plaza.
2016 Vista Bahn Building.
2016 Landmark Building.
Private Condominiums -Complete Gut
2004 Village Center Unit 5H - Carpenter Residence.
2008 Village Center Unit 7 C/D - King Residence.
2007 Creekside Building - Potter Residence.
2007 Village Center Unit 5C - Otto Residence.
2008 Village Center Unit 2C - Alvarez Residence.
2012 Solaris Unit 3H — Arelleno Residence.
2013 Village Center Unit 5J — Kreidle Residence.
2013 Village Center Unit 6F —Tujague Residence.
2014 Holiday House Unit 41— Appel Residence.
2014 228 Bridge Street Penthouse Unit.
2014 Edelweiss Unit 301— Ferriss Residence.
2015 Apple Residence- 9 Vail Rd
2015 Shank Residence - Lodge at Vail.
2015 Nordstrand Residence -Village Center.
2015 Kreidle Residence -Village Center.
2015 Aguirre Residence —Solaris.
Private Condominiums -Partial Gut
2010 Solaris Unit 401— Cordova Residence.
2014 Village Center Unit 5 C/D —Tang Residence.
2014 Solaris Unit 701 Penthouse — Aguirre Residence.
2016 Village Center Caryn Clayman Unit 2/3E.
2016 Village Center Gentry Unit 3C
March 6, 2018 - Page 86 of 114
Private Residences
2005-2008 Willow Creek (New spec. house Lot -3 / Lot -2).
2007 Nordstrand Residence — East Vail
2009 Blessing Residence — West Vail
2012 Dumas Residence-Singletree.
2014 Tjossem Residence — Buffer Creek
2014 Claire Residence — Edwards
2014 Nordstrand Residence — East Vail (again).
2015 Arellano Residence -Solaris.
2016-17 Matterhorn Condominiums Units 1-11
2017 Morgan Residence Single Tree.
We are very experienced in residential and commercial projects and our goal is to have satisfied
customers. I appreciate the opportunity to estimate your project and hope that I can be of service to
you in the future.
Sincerely,
Mark Hallenbeck
References:
Matt Morgan, Owner, Sweet Basil / Mountain Standard Restaurant maft sweetbasil-vail.com
970 476-0125
Werner Schadl, Owner, Lancelot Restaurant, Lancelot0vail.net 970 476-5858
Dave Segerdahl Owner, Fall Line / White Bison / Crespell's Restaurants David Segerdahl ERM
disgelevationresortmanasement.com 970 445-8286
Tom Carpenter, Village Center Home Owner,tom-carpenter(comcast,net 561373-8183
Burt Nordstand, Village Center Home Owner, Burt Nordstrand llurtOssg-autostop.corn 612 991-9121
John Brennen, Owner, Vendetta's Restaurant vendettasvall@aol.com 970 476-1305
Hans Berglund, Architect hansPberulundarchitects.com 970 926-4301
Jeff Selby, Developer Denver, Colorado Iselbv(srnapa.com 303 592-1102
Bill Pierce, Architect bill vailarchitects.com 970 476-6342
Kimie Kreldle , Village Center MIA Designs Home Owner kimiekreidleCamsn.com 303 324-9140
Brenda King, Village Center Home Owner, Brenda King brendaking99(aol,corrl 303 810-6084
Tiffiny Appel, Home Owner,Tiffany Glucksman tiffany,glucksmanegmail.corrl 303 882-0211
Polly Gentry, Village Center, Polly Gentry, poily,gentryemac,corn 316 571-4503
Steve Ferriss, Village Center Home Owner, Steve Ferriss $ferrissemsn.com 305 505-0313
March 6, 2018 - Page 87 of 114
Mark Donaldaon
(alternate)
V
a)
t�c
fa
0
Absent
X
Absent
X
N
N
Mark Hallenbeck
(alternate)
V
as
IX
m
0
Absent
XX
M.—
Steve Loftus
v
a)
c
as
0
XXX
X
ao
Rollie Kjesbo
v
as
IX
m
0
X
X
X
X
a
o
Kathy Langenwalter
v
as
as
0
XXX
X
et
ID
Kyle Webb
v
as
cc
I
m
0
Absent
Absent
Absent
Absent
o
v
Mark Mueller
v
as
IX
m
0
XXXX
et
co
BOA Board
Attendance
October 12, 2017
November 9, 2017
December 14, 2017
January 11, 2018
February 8, 2018
March 8, 2018
0
0
N
N
May 10, 2018
June 14, 2018
July 12 2018
August 9, 2018
September 13, 2018
ITOTAL ATTENDED
TOTAL ABSENT
March 6, 2018 - Page 88 of 114
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VLHA Meeting Results
ATTACHMENTS:
Description
VLHA February 13, 2018 Meeting Results
TOWN OF 1 X41
March 6, 2018 - Page 89 of 114
Vail Local Housing Authority
TOWN OF VAIt Meeting Results
MEMBERS PRESENT
Steve Lindstrom
Mary McDougall
James Wilkins
Staff
Lynne Campbell
Greg Clifton
Tuesday, February 13, 2018
3:00 PM — 5:00 PM
Municipal Admin Conference Room
75 South Frontage Road West, Vail, Colorado 81657
MEMBERS ABSENT
Molly Morales
Francisco Meza
Lindstrom called the meeting order at 3:05PM as a quorum was present.
The Board reviewed and approved the January 23, 2018 meeting results as presented.
MOTION: McDOUGALL SECOND: WILKINS VOTE: 3-0
Next up Krista Miller, HR Director, provided an update regarding the Housing Director Position search
41 complete applications have been submitted. Human Resources has reviewed and placed applicants
into tiers. Applicants are from a variety of backgrounds including urban policy, development experience
to resort executive directors. Roughly 10 applicants have local ties. First goal is to reduce list to 15
applicants for first interview phone screening then reduce to about 10 for panel interviews. The panel
will consist of 2 directors, 2 (VLHA members) and the housing coordinator. Greg Clifton will have one
on one interview and the final decision. The panel's role will be to guide the Town Manager interviewing
5-6 applicants and recommend 3 to move forward.
Timeframe for interviews could be as soon as the first week in March. Clifton would prefer all interviews
completed in 1 day with the panel and Clifton sharing at end of day.
Clifton wants to meet with the panel and review candidate qualities and what the Town is seeking for
the housing director position. He wants values to reflect values of Council and Town with transparency
being key.
The Board suggested a local candidate would be high on the list and would carry more weight. The
Board would discuss who could be available for a full day of interviews. Steve will contact Krista with
who is available.
McDougall motioned to exit the regular meeting and enter Executive Session per C.R.S. §24-6-
402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to
Page 1
March 6, 2018 - Page 90 of 114
determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED
applications.
MOTION: McDOUGALL SECOND: WILKINS VOTE: 3-0
Wilkins motioned to exit executive session and reenter the regular meeting.
MOTION: WILKINS SECOND: McDOUGALL VOTE: 3-0
As a result of actions from the executive session Wilkins motioned staff move forward with Vail InDEED
offers
MOTION: WILKINS SECOND: McDOUGALL VOTE: 3-0
Wilkins motioned to adjourn the meeting at 4:30PM.
MOTION: WILKINS SECOND: McDOUGALL
Next Meeting — February 27, 2018
Future Agenda Items:
Page 2
VOTE: 3-0
March 6, 2018 - Page 91 of 114
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: January Sales Tax Memorandum
ATTACHMENTS:
Description
January 2018 Sales Tax Report
TOWN OF 1 X41
March 6, 2018 - Page 92 of 114
MEMORANDUM
February 28, 2018
To: Vail Town Council
Kathleen Halloran
From: Johannah Richards
Re: January 2018 Sales Tax
Vail will collect an estimated $37,200 in additional January sales tax to bring
collections up to $3,470,712. January will be down 6.8% or $254,526 from
January 2017 and down 6.5% or $240,843 from budget.
March 6, 2018 - Page 93 of 114
Month
2006
2007
2008
2009
2010
2011
Town of Vail
Sales Tax Worksheet Estimate
2/28/2018
2012 2013 2014 2015
2016
2017 Budget
2018
Collections
Budget
Variance
% Change
from
2017
% Change
from
Budget
January
2,597,985
2,783,306
2,976,655
2,619,673
2,564,383
2,795,688
2,855,524 3,145,620
3,483,245
3,696,798
3,738,824
3,725,238
3,711,555
3,470,712
(240,843)
-6.83%
-6.49%
Total
2,597,985
2,783,306
2,976,655
2,619,673
2,564,383
2,795,688
2,855,524 3,145,620
3,483,245
3,696,798
3,738,824
3,725,238
3,711,555
3,470,712
(240,843)
-6.83%
-6.49%
ilk
AIL
February
2,527,130
2,718,643
3,071,615
2,588,889
2,577,360
2,803,136
2,994,580 3,267,351
3,477,419
3,593,947
3,746,055
3,692,619
3,693,323
March
2,852,954
2,986,446
3,327,304
2,504,567
2,685,004
3,143,418
3,185,859 3,650,157
3,788,185
4,053,961
4,225,921
3,643,162
4,057,967
April
1,280,324
1,330,740
1,098,918
1,235,941
1,156,934
1,191,690
1,183,087 1,069,186
1,280,641
1,370,929
1,089,749
1,386,906
1,302,300
May
449,283
545,874
622,103
516,150
421,925
473,292
487,739 563,602
607,729
584,454
654,462
659,511
656,359
June
805,362
953,017
918,061
717,233
873,765
895,951
963,143 1,023,801
1,153,247
1,242,400
1,318,092
1,390,018
1,458,576
July
1,255,243
1,265,781
1,397,842
1,121,860
1,228,767
1,481,329
1,573,499 1,654,161
1,829,102
1,937,989
2,053,773
2,216,792
2,318,094
August
1,055,614
1,162,746
1,349,795
1,068,391
1,147,352
1,310,471
1,380,710 1,507,048
1,674,813
1,702,579
1,849,815
1,865,063
1,893,544
September
832,549
908,318
834,569
753,754
761,425
889,945
978,037 994,135
1,054,015
1,240,277
1,349,929
1,390,795
1,406,484
October
614,396
688,519
662,767
581,033
594,362
623,420
644,577 755,133
752,295
835,649
906,385
943,467
950,679
November
799,582
747,877
719,109
651,873
701,075
788,430
825,873 947,627
962,344
997,100
989,320
1,002,806
1,002,771
December
2,771,258
2,821,871
2,652,628
2,553,974
2,963,763
3,184,645
2,973,826 3,422,178
3,818,096
3,885,849
3,840,919
3,672,949
3,594,348
Total
17,841,680
18,913,138
19,631,366
16,913,338
17,676,115
19,581,415
20,046,454 21,999,999
23,881,131
25,141,932
25,763,244
25,589,326
26,046,000
March 6, 2018 - Page 94 of 114
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: December 2017 Business Review
ATTACHMENTS:
Description
December 2017 Vail Business Review
TOWN OF 1 X41
March 6, 2018 - Page 95 of 114
TOWN OF VAIL
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
Vail Business Review
December 2017
February 28, 2018
Finance Department
970.479.2100
970.479.2248 fax
The Vail Business Review breaks down the four percent sales tax collected for the
month of December and the year.
Overall December sales tax decreased 4.6% with retail decreasing 4.0%, lodging
decreased 7.0%, food and beverage increased 1.3%, and utilities/other decreased by
11.1%. Excluding the out of town category; sales tax for the month of December was
down 4.4%.
The year resulted in a 0.8% decrease overall with retail decreasing 0.1%, lodging
decreased 1.7%, food and beverage increased 2.5%, and utilities/other decreased by
9.0%. Excluding the out of town category; sales tax for 2017 was down 0.1%, or
$26,429.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125 or
Kathleen Halloran at (970) 479-2116.
Sincerely,
Johannah Richards
Sales Tax Administrator
March 6, 2018 - Page 96 of 114
TOW I OF VAIL
December
TOWN OF VAIL BUSINESS REVIEW
Sales Tax Newsletter
December 2017 Sales Tax
December
2016
Collections
December
2017
Collections
December
0-
/0
Change
VAIL VILLAGE
Retail 660,536 646,233 -2.17 %
Lodging 850,158 756,865 -10.97 %
F & B 564,739 551,243 -2.39 %
Other 18,872 8,257 -56.25 %
Total 2,094,305 1,962,598 -6.29 %
LIONSHEAD
Retail
Lodging
F&B
Other
258,591 221,453 -14.36 %
538,421 491,077 -8.79 %
119,505 127,911 7.03 %
8,710 8,198 -5.87 %
Total 925,226 848,639 -8.28 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 301,676 306,747 1.68
Lodging 112,741 148,892 32.07 %
F & B 42,536 56,810 33.56 %
Other 12,164 10,511 -13.59 %
Total 469,117 522,960 11.48 %
OUT OF TOWN
Retail 164,717 156,117 -5.22 %
Lodging 46,572 42,096 -9.61 %
F&B 1,142 1,118 -2.08%
Utilities & Other 147,451 139,405 -5.46 %
Total 359,883 338,737 -5.88 %
2/28/2018 5:33:07 PM
emGovPower
Page 1 of 2
March 6, 2018 - Page 97 of 114
December
TOWN OFTOWN OF VAIL BUSINESS REVIEW
VAIL
Sales Tax Newsletter
December 2017 Sales Tax
TOTAL
December
2016
Collections
December December
2017
Collections Change
Retail 1,385,520 1,330,565 -3.97 %
Lodging And Property Mgmt 1,547,892 1,438,931 -7.04
Food and Beverage 727,923 737,082 1.26 %
Other 187,197 166,372 -11.12 %
Total
3,848,531 3,672,949
RETAIL SUMMARY
-4.56
December December December
2016 2017 yo
Collections Collections Change
RETAIL -FOOD 240,857 246,527 2.35
RETAIL -LIQUOR 79,285 76,533 -3.47 %
RETAIL -APPAREL 227,586 247,979 8.96
RETAIL -SPORT 557,894 474,351 -14.97
RETAIL -JEWELRY 48,394 48,598 0.42
RETAIL -GIFT 11,115 10,498 -5.55
RETAIL -GALLERY 3,933 3,509 -10.79
RETAIL -OTHER 216,419 222,532 2.82
RETAIL -HOME OCCUPATION 37 23 -38.67 %
Total 1,385,520 1,330,550 -3.97 %
2/28/2018 5:33:07 PM
emGovPowe r
Page 2 of 2
March 6, 2018 - Page 98 of 114
TOW I OF VAIL
December YTD
TOWN OF VAIL BUSINESS REVIEW
Sales Tax Newsletter
December YTD 2017 Sales Tax
December YTD
2016
Collections
December YTD
2017
Collections
December YTD
0 -
Change
VAIL VILLAGE
Retail 3,731,627 3,852,264 3.23
Lodging 4,647,678 4,843,623 4.22
F & B 4,334,465 4,527,716 4.46 %
Other 193,249 110,653 -42.74 %
Total 12,907,019 13,334,100 3.31 %
LIONSHEAD
Retail 1,347,014 1,330,344 -1.24 %
Lodging 3,043,090 3,076,664 1.10
F & B 1,124,252 1,149,853 2.28 %
Other 69,070 75,231 8.92
Total 5,583,426 5,632,092 0.87 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 1,992,345 1,920,263 -3.62 %
Lodging 1,202,781 828,306 -31.13 %
F & B 582,269 512,298 -12.02 %
Other 79,615 93,966 18.03 %
Total 3,857,010 3,354,833
OUT OF TOWN
Retail 1,488,709 1,448,416
Lodging 297,807 283,188
F & B 13,973 14,226
Utilities & Other 1,638,835 1,522,313
-13.02 %
- 2.71 %
- 4.91 %
1.81
- 7.11 %
Total 3,439,324 3,268,144 -4.98 %
2/28/2018 5:33:45 PM
emGovPower
Page 1 of 2
March 6, 2018 - Page 99 of 114
December YTD
TOWN OF VAIL TOWN OF VAIL BUSINESS REVIEW
Sales Tax Newsletter
December YTD 2017 Sales Tax
TOTAL
December YTD December YTD
2016 2017
Collections Collections
December YTD
%
Change
Retail 8,559,696
Lodging And Property Mgmt 9,191,355
Food and Beverage 6,054,958
Other 1,980,770
Total 25,786,778
8,551,276
9,031,782
6,204,093
1,802,175
25,589,326
RETAIL SUMMARY
- 0.10 %
- 1.74 %
2.46 %
- 9.02 %
-0.77
December YTD December YTD
2016 2017
Collections Collections
December YTD
%
Change
RETAIL -FOOD 1,562,516 1,567,945 0.35
RETAIL -LIQUOR 535,682 555,317 3.67 %
RETAIL -APPAREL 1,513,720 1,561,107 3.13
RETAIL -SPORT 2,719,055 2,607,629 -4.10
RETAIL -JEWELRY 238,245 238,258 0.01
RETAIL -GIFT 60,254 61,077 1.37
RETAIL -GALLERY 38,497 32,462 -15.68
RETAIL -OTHER 1,891,256 1,926,871 1.88
RETAIL -HOME OCCUPATION 470 463 -1.48
Total 8,559,696 8,551,130 -0.10 %
2/28/2018 5:33:45 PM
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Page 2 of 2
March 6, 2018 - Page 100 of 11,
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Revenue Update
ATTACHMENTS:
Description
Revenue Update
TOWN OF 1 X41
March 6, 2018 - Page 101 of 11,
TOWN OF VAIL
REVENUE UPDATE
March 6, 2018
Sales Tax
Upon receipt of all sales tax returns, January collections are estimated to be
$3,470,712 down 6.8% from last year and down 6.5% compared to budget.
Inflation as measured by the consumer price index was up 2.1% for January. The
annual budget totals $26.0 million.
Real Estate Transfer Tax (RETT)
RETT collections through February 28 total $514,918 down 29.6% from this time
last year. The annual 2018 RETT budget totals $6.1 million.
Construction Use Tax
Use Tax collections through February 28 total $155,970 compared to $85,955
from this time last year. The annual budget totals $1,975,900.
Parking Revenue
Season to date:
Pass sales from November through February 28 total $1,186,365 up 24.1% from
prior winter season. The significant increase in pass sales was largely due to the
purchase of blue passes by Vail Health due to loss of parking during
construction.
Daily sales from the parking structures from November through February 28 total
approximately $2,338,504, down 13.5% from the prior winter season.
1
March 6, 2018 - Page 102 of 11,
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Future Agenda Meeting Topics (proposed ands subject to change)
ATTACHMENTS:
Description
Future Agenda Meeting Topics
March 6, 2018 - Page 103 of 11,
afternoon
TOWN OF VAIL'
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: March 6, 2018
Subject: Proposed agenda topics for future meeting agendas
The listing below reflects proposed topics to be scheduled at future Town Council meetings and
is informational only. Dates and topics are subject to change.
March 13, 2018
Annual Community Meeting
Annual Town of Vail Community Meeting evening
SAVE THE DATE
Join us for our Annual Town of Vail
COMMUNITY MEETING
Special t;ihu;s to this year's
Trailblazer Award recilsients
5heika & Pepi Gramshammer
March 20, 2018
TUESDAY, MARCH 13
5 - 7 p.m.
Donovan Pavilion
Ceta s coming ECC,.
TOWN OF VAIL
PEC Board Interviews & Selection afternoon/ evening
DRB Board Interviews & Selection afternoon/ evening
Epic Discovery Update afternoon
East Vail Water Quality Contract evening
Proposal for Summer Parking (managed parking calendar) evening
Joint meeting with Vail Recreation District to review Vail Nature Center Plan update evening
Colorado Classic Bike Race Update evening
April 3, 2018
CML - Annual Conference & Legislative Updates (Mamet et al) afternoon
Japan Visit Report afternoon
CSE Joint Meeting (Event Categories Review) afternoon
Proposal for Recognition of Boards & Commissions afternoon
Award Contracts: Holy Cross Undergrounding (Bighorn, Intermountain) & ERWSD IGA evening
RSES Parking Structure Contract evening
April 17, 2018
Proposal and Recommendations for "Concert Events Venue Guidelines"
VRD : Request for Funding (Eagle -Vail soccer field maintenance costs)
May 1, 2018
TBD
May 15, 2018
VLHA Interview & Selection (one vacancy)
VLLA Interview & Selection
March 6, 2018 - Page 104 of 11,
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: CSE Minutes Draft- February 14, 2018
ATTACHMENTS:
Description
CSE Minutes Draft - February 14, 2018
TOWN OF 1 X41
March 6, 2018 - Page 105 of 11,
TOWN OF VAIL
Commission on
Special Events
IRPFT
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, February 14, 2018 @ 8:00a.m.
AGENDA:
Meeting materials can be accessed at the following link:
http://bit.ly/2DDJ Rc9
CSE Members Present:
TOV Staff Present:
Others Present:
Mark Gordon
Alison Wadey
Barry Davis
Rayla Kundolf
Samantha Biszantz
Kim Newbury Rediker
Laura Waniuk, Event Liaison Specialist
Ernest Saeger, Special Events Coordinator
Mia Vlaar, Economic Development Director
Colleen Davis, Vail Centre
Beth Pantzer, Bravo! Vail
Chris Cares, RRC
David Becker, RRC
CSE Chair, Barry Davis, called the meeting to order at 8:04am.
Administrative Items
Approval of the Minutes of the CSE Meeting on January 10, 2017
Motion to approve the minutes of the CSE Regular Meeting on January
10, 2018 as presented.
M/S/P: Kundolf/Rediker/Unanimous. The motion passed 6-0 (Valenti Absent)
Meeting Reminders:
• Joint meeting with Town Council Regarding Event Categories:
March 20 (TBD)
RRC & Associates 2017 Survey Program Presentation
Please see presentation for further details
CSE Minutes
February 14, 2018 Page 1 of 4
March 6, 2018 - Page 106 of 11,
• Cares said he believes there is not another mountain town that has such a
balanced and full calendar of events.
• Cares noted they moved to a follow-up web based survey.
• Vlaar noted that Town of Vail Finance Department is using new tax
software that can track an event's specific tax revenue.
• Davis asked for clarification.
• Waniuk confirmed that it is the event's vendors and businesses sales tax
that can be tracked.
• Cares asked to clarify if the tax software can hone in on the 5 days of
Burton. Vlaar said that is a future goal but currently we do not collect
sales tax on a daily basis.
• Davis asked if the Burton survey came out of the CSE budget.
• Cares said the web survey came out of Burton's budget but the intercept
survey came out of the CSE's budget.
• Waniuk noted that since Burton is the largest funded Town of Vail event it
made sense to perform the intercept survey.
• Gordon asked why Kick It 3v3's survey was canceled.
• Waniuk said they performed their own survey and did not send out the
CSE's survey link.
• Cares noted that event survey participation has improved overall but there
is still room for improvement.
• Waniuk asked if overnight visitor can be broken out into Front Range vs.
all others.
• Becker said yes.
• Wadey asked if there is an overall survey respondent number.
• Becker said it is 2,800 total.
• Gordon asked if Vail Craft Beer Classic survey results are an outlier.
• Waniuk said she was at the event and believes that the number is true
based on her observations.
• Becker noted that the Vail Craft Beer Classic sample was small around 32
or 33 people.
• Waniuk noted that Vail Lacrosse Shootout's net promoter score is much
higher than other sports tournaments and will dig deeper into what they
are doing right.
• Rediker said she was surprised the Vail Yeti net promoter score was so
low. Saeger noted that these are 2017 results and they were still having
crowd management issues during this time.
• Saeger added they have improved in 2018 and will be interesting to see if
this number goes up.
• Cares noted that the question of asking whether they've been here at the
event before is an important question.
• Waniuk noted that there is fall off between visiting one time to visiting four
or five times and that it drops off in the middle between two or three visits.
• Rediker noted Vail Symposium has multiple events annually versus one
weekend.
CSE Minutes
February 14, 2018 Page 2 of 4
March 6, 2018 - Page 107 of 11,
• Gordon asked how much of a driver Vail Family Fun Fest was to
specifically attract people to town.
• Becker said yes the reasoning per the survey results was 3.8 out of 10.
• Davis noted the guests that are attending are here to enjoy Vail and are
spending money while they're in town.
• Gordon confirmed that the aggregate of $0.60 means that the Town of Vail
lost $0.40.
• Becker noted that if all events were added then it would be more around
$1.40. Davis asked if Spring Back to Vail was council funded and it
should be included in Council funded survey.
• Waniuk said yes and will make adjustments.
• Cares noted that the other intangible benefits of special events are very
important and cannot be overlooked.
• Vlaar noted three thoughts: 1. Should we separate out sports
tournaments in order to be able to look at all other events? 2. Are you a
first time visitor to this event? 3. How do we move forward with survey
Council funding events?
• Waniuk said initially they were included in CSE survey program but do not
receive additional funding from Council to CSE.
• Waniuk said in order for these events to be surveyed the budget needs to
be increased by 35%.
Review 2018 Survey Program Events
Please see presentation & attachment for further details.
o Waniuk noted that the goal is to create criteria around which events are
surveyed.
o Gordon suggested that VLMDAC provide funding for an intercept survey
of Vail America Days since it is purely based on obtaining demographic
info.
o Wadey noted that the number of people responding to the surveys needs
to be improved because some events are only having 15 people respond.
o Gordon asked if the lack of sample size is on the event producer.
o Waniuk said it is a number of things including delaying the time to send
out the survey, incentives, communication, etc.
o Gordon suggested having a survey score on their scorecard.
o Waniuk said the challenge is that only about half of the events are
surveyed. Rediker said there is a lot of fatigue of businesses being asked
for incentives. Rediker said this should be on the event to acquire
incentives.
o Gordon suggested that we should build incentives into their budget for
items such as gift cards to local businesses.
o Rediker suggested taking Burton off the table.
o Vlaar asked that we already receive the data we want through the web
survey. Waniuk noted that new signature events are required to survey.
Education & Enrichment Category Discussion
CSE Minutes
February 14, 2018 Page 3 of 4
March 6, 2018 - Page 108 of 11,
Waniuk noted that she may push their Council work session to a Council date in
April.
New Business and Community Input:
Kundolf asked for ERC feedback on events before they come in for event recaps.
Saeger said yes, he will compile feedback from ERC.
v Motion to adjourn at 9:30am.
M/S/P: Davis/Wadey/Unanimous. Motion passed 6-0 (Valenti Absent)
CSE Minutes
February 14, 2018 Page 4 of 4
March 6, 2018 - Page 109 of 11,
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VEAC Minutes Fiinal - February 13, 2018
ATTACHMENTS:
Description
VEAC Minutes Fiinal - February 13, 2018
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March 6, 2018 - Page 110 of 11,
Vail Economic Advisory Council
February 13, 2018 - 8:00 AM — 10:00 AM
MEETING MINUTES
Packet Materials Link: http://bit.ly/2E3G2xV
VEAC Members Present:
Rayla Kundolf, Chris Romer, Mark Gordon, Matt Morgan, Alison Wadey, Kim Newbury-
Rediker, Sara Franke, Lori Pohl, Mike Glass
Town of Vail Staff Present:
Mia Vlaar, Economic Development Director, Laura Waniuk - Event Liaison Specialist,
Kathleen Halloran — Finance Director, Greg Clifton — Town Manager
Others Present:
Ryan Kelsey - The Antlers
Introduction — Economic Development Director, Mia Vlaar (5 minutes)
Discussion VEAC Goals/Objectives
Gordon asked about the VEAC making recommendations to council. Kundolf mentioned the
types of frank discussions that occur during the meeting. Morgan asked about clarifying the
mission of the group. Romer suggested using the Economic Development Strategic Plan
outline as discussion points for these meetings. Kundolf mentioned that she sees this as a
"think tank" for the town manager and council.
Destimetrics/Inntopia "Deep Dive", Katie Barnes (20 minutes) N/A scheduled for March
13.
Town of Vail Financials, Kathleen Halloran (15 minutes)
Upon receipt of all sales tax returns, December collections are estimated to down 3.8% from
last year and down 5.3% compared to budget. RETT collections through December 31 total
$6,231,061 down 8.4% from 2016 and up 6.5% from budget.
Across all funds, 2017 total revenue of $59.8 million is up 0.5% from the amended budget and
down 2.1% from prior year. The majority of the difference from prior year is related to decreased
daily parking sales, and the Real Estate Transfer Tax received for the sale of the Four Seasons in
December 2016.
Mid -Winter Business Update — VEAC members (10 minutes)
Romer stated occupancy is dropping, but rate is flat or up. Kundolf stated that a lot of her
neighbors in East Vail took beach vacations this year, but her business has been doing well
at the art gallery. She said that her neighborhood in East Vail is packed with Airbnb guests.
Gordon stated that for real estate the Front Range visitors are a great audience. Morgan said
that he usually never worries about the holidays, because the guest is coming to town
regardless. Morgan was surprised that December was less than 10% down. January was an
adequate month, not great business, but not as down as perceived. Kundolf said that she
VEAC Minutes February 13, 2018
March 6, 2018 - Page 111 of 11,
saw Brazilian guests and Mexican guests. Kelsey, the Revenue Manager from The Antlers
said Brazil is flat, Argentina is up and Canada is very good for them as well. Clifton said that
the Doubletree is still under construction.
Town Manager's Report, Greg Clifton (15 minutes)
Town Council will be holding a joint session with Vail Resorts and a separate session with
Eagle County. Clifton anticipates the Eagle County discussion will focus on transit along the
corridor. Express and regional transit between the communities is a key topic. Discussions
about parking need to also encompass transit considerations. Housing, climate action plan,
open space and trails will also be on the agenda. Clifton said that it's important for the
community to be resilient and how can Vail plan proactively rather than react.
Also under discussion is planning for West Vail and the Civic areas, such as Dobson Arena.
Clifton thinks it's important for business owners and other stakeholders to be involved and
provide feedback on these plans.
Clifton mentioned the potential Olympic bid (for 2030), there is a meeting on February 28.
There are local representatives involved in the exploratory committee.
There is a discussion about holding a Welcome Back celebration for the returning athletes to
bring the community together.
Specifically relevant to this group is keeping good employees due to housing situation. It's
difficult to keep a consistent staff. Wadey said a lot of her Chamber businesses are providing
better incentives in order to keep the staff on board. Vlaar mentioned that it could be a good
opportunity to have the community businesses come together and offer a package of shared
benefits of working in the town so it's consistent for potential employees. Gordon spoke about
medical benefits and asked if there is an option for the town to get assist. He asked if it is
possibly to create a group, Romer said that it's not an option to create a "synthetic" group
under the current law.
Chamonix is coming to a close, half a dozen units are closed and occupation is occurring.
Citizen Input (5 minutes)
Other Business (5 minutes)
Vlaar reviewed the Estes Park Dashboard format with the group and said that she will create
the initial dashboard for Vail and send it for comments to the group.
• Parking Task Force Meeting is 2/23.
• VCBA is hosting a lunch with Doug Lovell and his staff on Thursday 2/15. See Alison
Wadey for details.
Adjournment
Next Meeting: Tuesday, March 13, Vail Town Council Chambers — 8:OOam
VEAC Minutes February 13, 2018
March 6, 2018 - Page 112 of 11,
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VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct negotiators,
Re: Private use of Town of Vail property
PRESENTER(S): Matt Mire, Town Attorney
March 6, 2018 - Page 113 of 11,
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Recess at4:30 p.m.
TOWN Of UAIL
March 6, 2018 - Page 114 of 11,