Loading...
HomeMy WebLinkAbout2018-03-06 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:30 PM, March 6, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 10 min. Presenter(s): Chris Neubecker, Planning Manager 2. Presentations / Discussion 2.1. Red Sandstone Elementary School (RSES) Science, Technology, Engineering, and Mathematics (STEM) Lab Presenter(s): Marcie Laidman, Matt Felton, RSES 5th Graders Background: The Town of Vail awarded RSES a grant in 2017 that allowed us to purchase the necessities to get the STEM Lab up and running. RSES students are being empowered to discover and explore interests, imagine and design solutions to real- world challenges, and become independent, confident problem solvers. RSES would like to share with the TOV to the successes of the first year and the hopes and dreams for the years to come in our STEM lab. 2.2. South Frontage Road Improvement Project Update Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Review memo and design plans and provide any comments or concerns. Background: The Town of Vail is currently in the process of designing the South Frontage Improvements from Vail Health to the Lionshead Parking Structure; which is scheduled for construction in 2020. The purpose of this presentation is to provide the Council with an update of the design progress. 2.3. Vail InDeed Housing Program Update Presenter(s): Steve Lindstrom, Chairman Vail Local Housing Authority Action Requested of Council: The Vail Local Housing Authority is seeking instruction from the Vail Town Council to return to a future Town Council public hearing to present additional funding needs of the Vail InDEED Deed -Restriction Acquisition Program. Background: The purpose of this memorandum is to provide an update on the progress made to date with the Vail InDEED Deed -Restriction Acquisition Program. Vail InDEED is a housing initiative of the Town of Vail administered by the Vail Local Housing Authority. The objective of the Program is to protect and preserve existing homes in the Town of Vail for occupancy by local Vail residents through the acquisition (purchase) of a 15 min. 15 min. 30 min. March 6, 2018 - Page 1 of 114 deed -restriction interest in the property. 2.4. Request to reallocate funding for Stephens Park Playground Presenter(s): Gregg Barrie, Sr. Landscape Architect Action Requested of Council: Consider the request to re -appropriate funding. Staff is requesting to use $75,000 in funding from the Stephens Park playground budget towards higher priority playground projectslf Council supports the request, it will be included in the second reading of the March 2018 Supplemental Budget Appropriation. Background: See Attached Memorandum Staff Recommendation: Staff recommends re-approprating $75,000 from the 2018 Stephens Park budget to increase the Parks Capital Maintenance budget for high priority maintenance and safety projects. Staff will return at a future meeting to discuss the Stephens Park renovation. 2.5. Art In Public Places Program Update Presenter(s): Kara Woods, Al PP Chair, Molly Eppard, Al PP Coordinator Action Requested of Council: Informational update only. Background: Present an Al PP update on winter programs, capital projects, and donations to the public art collection, as well as an upcoming summer installation by Patrick Dougherty and the RSE parking garage call to artists. The following will be highlighted during the presentation: capital projects integrating public art at Sandstone Underpass, Booth Falls Playground, Golf & Nordic Clubhouse, and Ford Park Portals, as well as the donation of works by Rod Kagan from the estate and Lawrence Weiner from the collection of Vicki & Kent Logan. 3. Interviews for Boards and Commissions 3.1. Interviews for Art In Public Places Board Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Conduct interviews for Al PP Board. Background: There are five vacancies on the Art in Public Places Board and five people have submitted letters of interest. Interviews will be conducted during the afternoon and appointments will be made during the evening meeting. Duties and functions of the boards include the implementation of Al PP policies and selection procedures, acquiring public art, overseeing the maintenance program and assisting in securing financial support for the art. The appointments are for a two year term. The Board meets monthly. 3.2. Interviews for Building and Fire Code Appeals Board Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Conduct interviews for B&FAC Board. Background: There are three vacancies on the Building & Fire Code Appeals Board. The Town Council will interview three applicants; appointments will include one person who will serve as a regular board member, and two people who will serve as alternates on the board. Duties of the B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of alternate building materials and methods of construction, as well as interpretations of the town building and fire codes, among other issues. The B&FCA meets as required. 10 min. 15 min. 40 min. 25 min. March 6, 2018 - Page 2 of 114 4. Information Update 4.1. VLHA Meeting Results 4.2. January Sales Tax Memorandum 4.3. December 2017 Business Review 4.4. Revenue Update 4.5. Future Agenda Meeting Topics (proposed ands subject to change) 4.6. CSE Minutes Draft - February 14, 2018 4.7. VEAC Minutes Fiinal - February 13, 2018 5. Matters from Mayor, Council and Committee Reports 5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Private use of Town of Vail property Presenter(s): Matt Mire, Town Attorney 6. Recess 6.1. Recess at 4:30 p.m. 15 min. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. March 6, 2018 - Page 3 of 114 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description February 21, 2018 DRB Meeting Results February 26, 2018 PEC Meeting Results TOWN OF 1 X41 March 6, 2018 - Page 4 of 114 TOWN OF UAJt DESIGN REVIEW BOARD February 21, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Present: Rollie Kjesbo, Doug Cahill, Peter Cope, Bill Pierce Absent: Andy Forstl 2. Project Orientation 2.1. 1:00 PM 3. Site Visits 3.1. 3245 Katsos Ranch Road - Johnson Residence 3.2. 230 Bridge Street - Kemo Sabe 3.3. 100 East Meadow Drive - AJW Properties II LLC 3.4. 790 Potato Patch Drive - 790 Potato Patch LLC/Schell Duplex 4. Main Agenda 4.1. DRB17-0532 - Kemo Sabe Final review of an exterior alteration (awning) Address/Legal Description: 230 Bridge Street/Lot B, Block 5, Vail Village Filing 1 Applicant: Kemo Sabe Planner: Chris Neubecker 1. Applicant shall paint the existing outdoor speakers at the storefront to match the background color of the building. Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl 4.2. DRB18-0015 - SSCS LLC Residence Conceptual review of an addition Address/Legal Description: 4425 Glen Falls Lane/Lot 2, Forest Glen Subdivision Applicant: SSCS LLC, represented by GPS Designs LLC Planner: Chris Neubecker Rollie Kjesbo moved to table to March 21, 2018. Doug Cahill seconded the motion and it passed (4-0). March 6, 2018 - Page 5 of 114 Absent(1) Forstl 4.3. DRB18-0020 -AJW Properties LLC Final review of an exterior alteration (roof/stucco/trellis/windows) Address/Legal Description: 100 East Meadow Drive Units 7A, 8, 21 & 22/Lot 0, Block 5D, Vail Village Filing 1 Applicant: AJW Properties LLC, represented by Current Architects Planner: Matt Panfil 1. Prior to the issuance of any building permit, the applicant shall revise the plans to remove the proposed wood lattice with arched niches from the southeast corner of the building. 2. Prior to the issuance of any building permit, the applicant shall submit an updated accent color sample (more representative of a Tuscan red than a salmon color) to Community Development staff for approval. Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl 4.4. DRB17-0557 - Triple Threat NLC LLC Final review of new construction Address/Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1 Applicant: Triple Threat NLC LLC, represented by Berglund Architects Planner: Matt Panfil 1. Prior to the issuance of any building permit, the applicant shall revise the plans to reflect the removal of the proposed gate and the associated wall to the west of the gate. Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl 4.5. DRB18-0021 - 790 Potato Patch LLC Final review of an addition Address/Legal Description: 790 Potato Patch Drive Unit B/Lot 12, Block 1, Vail Potato Patch Filing 1 Applicant: 790 Potato Patch LLC, represented by Pierce Architects Planner: Jonathan Spence Doug Cahill moved to table to March 21, 2018. Peter Cope seconded the motion and it passed (3-0). Abstair(1) Pierce Absent(1) Forstl 4.6. DRB18-0022 - Schell Residence Final review of an addition March 6, 2018 - Page 6 of 114 Address/Legal Description: 790 Potato Patch Drive Unit C/Lot 12, Block 1, Vail Potato Patch Filing 1 Applicant: David Schell, represented by Pierce Architects Planner: Jonathan Spence Doug Cahill moved to table to March 21, 2018. Peter Cope seconded the motion and it passed (3-0). Abstair(1) Pierce Absent(1) Forstl 4.7. DRB17-0432 - Westwind Final review of an addition (pool renovation/exercise area/ADA lift) Address/Legal Description: 548 South Frontage Road West/First Westwind Applicant: Westwind at Vail, represented by Pierce Architects Planner: Jonathan Spence Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it passed (3-0). Abstair(1) Pierce Absent(1) Forstl 4.8. DRB18-0009 - 4298 Nugget Lane LLC Final review of new construction Address/Legal Description: 4298 Nugget Lane/Lot 1, Bighorn Estates Applicant: 4298 Nugget Lane LLC, represented by Krueger Architecture Planner: Jonathan Spence Rollie Kjesbo moved to table to March 7, 2018. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl 4.9. PEC18-0005 - Separated Duplex Text Amendment Review of proposed design -related zoning code text amendment (separated duplexes) Applicant: Arosa Partners LLC, represented by Brad Hagedorn Planner: Justin Lightfield Rollie Kjesbo moved to oppose the request to change the code language to Section 14-10-6, Residential Development, Vail Town Code. Doug Cahill seconded the motion and it passed (3-1). Ayes: (3) Cahill, Kjesbo, Pierce Nays: (1) Cope Absent(1) Forstl 4.10. DRB18-0037 - Johnson Residence Conceptual review of an addition Address/Legal Description: 3245 Katsos Ranch Road/Lot 8, Block 1, Vail Village Filing 12 March 6, 2018 - Page 7 of 114 Applicant: Tait Johnson, represented by Scott S. Turnipseed AIA Planner: Justin Lightfield 4.11. DRB17-0549 - Welaj Residence Final review of an addition Address/Legal Description: 5177 Black Gore Drive Unit B1/Lot B1 -B4, Cedar Point Townhouses Filing 2 Applicant: John Welaj, represented by Suman Architects Planner: Justin Lightfield Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl 5. Staff Approvals 5.1. DRB17-0468 - Horn Residence Final review of an exterior alteration (windows) Address/Legal Description: 2308 Garmisch Drive Unit 15C/Lot 15, Block G, Vail Das Schone Filing 2 Applicant: Michael Horn, represented by Renewal By Andersen Planner: Jonathan Spence 5.2. DRB18-0012 - T -Mobile Antennas Final review of an exterior alteration (antennas) Address/Legal Description: 145 North Frontage Road West/Lot 1, Middle Creek Subdivision Applicant: T -Mobile West, LLC Planner: Chris Neubecker 5.3. DRB18-0013 - Hughes Land Holding Trust Final review of an exterior alteration (windows) Address/Legal Description: 616 West Lionshead Circle Unit 202/Lot 1, Vail Lionshead Filing 4 Applicant: Hughes Land Holding Trust, represented by Pierce Architects Planner: Chris Neubecker 5.4. DRB18-0023 - Vail Recreation District Final review of an exterior alteration (garage door) Address/Legal Description: 1278 Vail Valley Drive/ Parcel E, Unplatted Applicant: Vail Recreation District, represented by Judge & Associates Planner: Chris Neubecker 5.5. DRB18-0029 - Betty Ford Alpine Gardens Final review of new construction (shade structure) Address/Legal Description: 522 South Frontage Road East/Unplatted Applicant: Betty Ford Alpine Gardens Planner: Matt Panfil 5.6. DRB18-0030 - Mountain Haus March 6, 2018 - Page 8 of 114 Final review of an exterior alteration (dryer vent) Address/Legal Description: 292 East Meadow Drive/Tract B, Vail Village Filing 1 Applicant: Mountain Haus, represented by KH Webb Architects 5.7. DRB18-0034 - Cramer Residence Final review of an exterior alteration (vent) Address/Legal Description: 3004 South Frontage Road West #3/Lot 2, Block 5, Vail Intermountain Development Subdivision Applicant: Larry Cramer, represented by Raymond Barela Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. March 6, 2018 - Page 9 of 114 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of AJi February 26, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, Karen Perez, John Rediker, Brian Stockmar Absent: John -Ryan Lockman 2. Site Visits 2.1. 332 Mill Creek Circle - Triple Threat LLC 3. Main Agenda 3.1. An update regarding the 2017 Comprehensive Open Lands Plan and setting 15 min. forth details in regard thereto. (PEC17-0049) Applicant:Town of Vail, represented by Tom Braun, Braun and Associates Planner: Chris Neubecker & Kristen Bertuglia Neubecker introduced Kristen Bertuglia, Environmental Sustainability Manager, who provided a brief update on the recent events associated with the Comprehensive Open Lands Plan update. Events include: a wildlife forum, meetings with technical assistance groups, and providing responses to public comment. Bertuglia then introduced Bill Andree, Colorado Parks and Wildlife. Andree discussed the decline in wildlife, specifically from Vail Pass to Lake Creek in Edwards. A recent count found approximately 1,200 elk. In comparison, previous studies counted approximately 3,500 elk. The number of calves per 100 cows is from the 50-60 range, compared to recent counts in the low 30s of calves per 100 cows. Andree stated that the declines can be attributed to loss of habitat due to development as well as a lack of wildfires. According to Andree, the impact of humans, including recreation, on wildlife has been substantial. A recently conducted study in the area found that the calf to cow birth ratio decreased when there was human interaction with the elk. When the human interaction stopped, calf birth rates increased. Rediker — Asked if elk are moving to neighboring units due to human interaction. Andree responded that they have not studied all of the other units. Gillette — Asked if the elk population decrease was statewide, or just in certain sectors. Andree responded there are 4 specific units that have shown decreases in calf counts. March 6, 2018 - Page 10 of 114 Kurz — Asked how the decrease in elk affects other species. Andree stated that there is a similar concern for other wildlife. Sheep and deer have had an overall decrease in the area since the 1990s. Kurz followed-up by asking if other ski areas like Telluride have experienced similar decreases. Andree stated that the Telluride area is different from Vail in that it still has substantial ranches, whereas Vail does not. Rediker — Summarized the two (2) primary concerns being human interaction during calving season and that there is less food in the area, but he asked if there are other factors such as disease that can be attributed to the decline. Andree stated that they are researching chronic wasting disease, but it has not been found to be a major issue. Other issues include ticks and blue tongue disease found mostly in deer. Kurz — Asked for clarification regarding habitat projects. Andree confirmed that Colorado Parks and Wildlife has not done any recent habitat projects. Kurz asked if there are any long term options for habitat projects. Andree confirmed and mentioned plane -seeding as an example. Gillette — Asked for specific projects to improve the habitat in the sector and their associated costs. Andree was unsure and stated that it depends on the project and other factors, but he did provide some estimates of cost per acre. Stockmar — Asked if the lack of controlled burns can be addressed. Andree stated that there was a burn project funded, but the residents were opposed to the risk presented by the burn. Hopkins — Stated that the proposed controlled burn was more than ten years ago and that there should be another effort made now that the residents are more educated and have seen other successful controlled burns. Andree stated that human interactions that requires an elk to move during the winter season requires the elk to expend large amounts of energy. This can impact the health of calves. Recreation can also limit the amount of nutrition available and the elk's amount of time to eat. Hopkins — Asked for more information on how hikers, bicyclists, etc. impact elk and at what distance they may have an impact. Andree responded that it depends on the mode of transportation, but from either side of the trail it can be from 500 meters for a hiker to 1500 meters for motorized vehicles. Rediker — Asked if that distance means that anywhere in the valley with an existing trail, no elk will be able to raise a calf. Andree stated that some elk will choose to, but probably not many. Rediker asked for confirmation of the decline of elk from 5,000 in the early 1980s to the current estimate of 1,200. Andree confirmed. Andree further explained how the counts are conducted. March 6, 2018 - Page 11 of 114 Stockmar — Asked what can be done to help. Andree stated that they need to decide what a healthy elk count should be. Improving habitat is another way to help the elk population. The Town should identify areas where no further trails are necessary. Stockmar stated that it sounds like there are political issues, such as USFS policy, preventing Andree from implementing projects. Gillette — Asked what a decent yearly budget would be to start funding projects. Andree responded that approximately $15,000 annually would be an acceptable level, but in order to bring the elk population back, more than money would be required. For example, certain areas would need to be identified for protection. Hopkins — Asked about Andree's experience with trail closures. He responded that last year there was an attempt to close the North Trail, but there were still 200 people over 10 days that used the trail. Gillette — Asked if gates at the trailheads would help limit trail usage during closures. Andree confirmed. Kurz — Asked if trail closures elsewhere are disregarded as much as in Town. Andree stated that gates may be ignored, but he has not seen the problem to the same extent elsewhere as it is in Vail. Craig Wescoatt, Game Manager, Colorado Parks and Wildlife, commented on the costs of gates, such as the one used on the trail near the ice rink in Eagle. He added that one of the problems is that people do not follow the closure when signs are unclear. He recommended very simple signage noting the trail is closed. Hopkins — Stated that she thinks it is more of an educational issue than an issue of denying access through gates. Stockmar — Stated that he thinks the problem is more based on the spurious use of the trails by visitors. Kurz — Stated that he watched the wildlife forum online and was impressed by it. He added that he will be looking for a recommendation from Andree's group of 3-4 initiatives the Town can pursue to address the decline of the elk population. Andree stated that he will do as requested. Bertuglia stated that the revised Comprehensive Open Lands Plan Update draft will be available for public comment prior to the March 26, 2018 PEC meeting. Rediker allowed for public comment during the work session. Bill Hoblitzell, Vail Valley Mountain Bike Association, stated that his association has an educational program with the USFS that will begin this year. The Association also March 6, 2018 - Page 12 of 114 participates in the Eagle County adopt -a -trail program. The Association will also have volunteers at trailheads that will monitor trail closures during the upcoming calving season. Mr. Hoblitzell stated that there is a program in Snowmass that has a camera at trailheads that can help to issue tickets to those violating trail closures. Tom Vucich stated that Commissioner Kurz's request for recommendations from Colorado Parks and Wildlife is a good idea. Mr. Vucich stated that he attended the wildlife forum and believes that the most important lesson to take from the forum was to stop the further fragmentation of wildlife habitats. He believes wildlife issues supersede some of our human wants. In regards to the Comprehensive Open Lands Plan Update, he stated that he opposes the Vail Trail and it should be removed from consideration. Diana Donovan stated that an important lesson from the wildlife forum is that when an animal moves after seeing a human, they may move to the next meadow, but this causes a chain reaction in which other animals then leave for the next meadow, and so on. In response to Commissioner Gillette's question regarding what is new in the Comprehensive Open Lands Plan Update draft, Tom Braun, Braun Associates, Inc., stated that there will be areas marked for no trails and statements regarding the need for extensive study prior to the construction of any new trails. The idea is to complete the Comprehensive Open Lands Plan Update and then examine trails at a more detailed level if, or when, any trail construction is proposed. Gillette stated that he believes one of the first steps should be to provide a budget for annual wildlife habitat improvements. 3.2. A request for the review of a variance from Section 12-6D-6, Setbacks, Vail 5 min. Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to a side setback, located at 1200 Ptarmigan Road, Unit A / Lot 1, Block 8, Vail Village Filing 7, and setting forth details in regard thereto. (PEC17-0047) ApplicantEileen Hyatt, represented by RKD Architects Planner: Matt Panfil Ludwig Kurz moved to table to March 26, 2018. Brian Stockmar seconded the motion and it passed (6-0). Absent: (1) Lockman 3.3. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure the property line at 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1, and setting forth details in regard thereto. (PEC18-0001) ApplicantTriple Threat NLC LLC, represented by Braun Associates Inc. Planner: Matt Panfil 30 min. March 6, 2018 - Page 13 of 114 Panfil introduced the application and provided the commission with a brief background on the subject property and the proposed reconfiguration of the property line. The reconfiguration will allow the redevelopment of 332 Mill Creek Circle (Lot 11). Rediker — Stated the history behind the subdivision is confusing and asked for clarification. Panfil stated the Town is looking to verify that Lot 11, with its new area (Parcel B) and Lot 10, without Parcel B, are conforming to the subdivision and zoning regulations. Staff found that the proposed subdivision conforms to all regulations. Commissioner Gillette asked if the owner of Lot 10 has been informed about the process and meeting. Panfil stated the Town Attorney reviewed the proposal and stated that the owner of Lot 10 is not required to sign off on the proposal based on the chain of title going back to 1974, the last time Lot 10 had any claim on Parcel B. However, Lot 10 did receive public notice of the application. Tom Braun, representative of Triple Threat NLC LLC, stated that the application is to formalize something that was done in error in 1974. At the time, Fitzhugh Scott, who designed much of Vail Village, owned Lot 11 and Lot 10. Scott wrote a legal description for the area (Parcel B) highlighted in orange on ExhibitA (legal description), dated November 21, 1972. He then excluded the area highlighted in orange from Lot 10 and included the area with Lot 11. The division of land occurred without going through the required subdivision process, creating a separate strip of land, but not a unified development lot. Lot 11 has been conveyed with Parcel B, or Lot 10 has been conveyed without Parcel B 11 times since 1974. Triple Threat NLC LLC bought Lot 11 approximately one year ago and thought Lot 11 included Parcel B until speaking with the Town. Upon closer review, the applicant and the Town realized the two lots needed to be cleaned up and formalized into one development lot. Lot 10 owner has been talking to Triple Threat NLC LLC about the demolition of the pool for several months. The resolution is to formally approve a subdivision that validates what Fitzhugh Scott did back in 1974. Lot 10 gets smaller by approximately 1,200 square feet and Lot 11 gets larger by approximately 1,200 square feet. If the proposed subdivision plat is approved, Triple Threat NLC LLC will redevelop Lot 11 with a new single-family home and remedy existing nonconformities, including the garage in the Town -owned right-of-way. Jim Wear, the applicant's attorney, stated he has been working for the last five (5) months with the owners of Lot 5 and Lot 10 to eliminate the swimming pool area easement. Currently, all three lots have access to the pool structure, but the only lot that uses it is Lot 5. The owners of Lot 10 and Lot March 6, 2018 - Page 14 of 114 11 would prefer to get rid of the pool. Wear is finalizing an agreement with the three lots. Gillette — Asked about the building restriction line on Lot 10 and stated his concern that a nonconformity is being created. Braun stated the plat is not changing anything on Lot 10. Panfil reiterated Braun's statement that no new nonconformities are being created and that the building restriction line had nothing to do with the request at hand. Gillette stated that he believed the dividing line should not be part of the plat and asked if the note and line could be deleted since it has nothing to do with the plat for Lot 11. Braun affirmed. Wear stated he is working to abandon the swimming pool easement with the owners of Lot 5 and Lot 10. Braun stated the building restriction line can be deleted from this plat. The easement for the pool will be discussed amongst the three parties amongst themselves in the future. Panfil mentioned if the commission is going to make a motion for approval, there is a minor error in the proposed plat. Where there is currently a signature block for an Administration Certificate, there should be a signature block for a Planning and Environmental Commission Certificate. There is a suggested condition of approval to correct this error. Stockmar — Asked if it makes sense for the commission to table the application until the next meeting. Braun stated that he did not believe it is necessary to continue the item to the next meeting as the applicant can modify the plat based on the condition Panfil suggested, as well as include a condition of approval that they will remove the building outline and the building restriction line from Lot 10, per the request of Commissioner Gillette. Rediker — Asked if there are any other questions or concerns from the Commission. As there were none, he opened public comment. As there was no public comment, he allowed for final comments from the commissioners. Stockmar — Believes there will be many of these cases over the years. Stockmar was pleased with incrementally cleaning up the mess. He is comfortable with the proposal. Gillette — Agrees with Stockmar. Kurz — Agrees with Stockmar and Gillette. Perez — Agrees with Commissioners Kurz, Stockmar, and Gillette as long as Gillette's proposed condition is added. Hopkins — Agrees with the commissioners Rediker — Agrees with the rest of the commissioners and March 6, 2018 - Page 15 of 114 staff. Conditions of Approval: 1. The applicant shall revise the proposed final plat (Attachment C) to remove the "Administrator Certificate" and replace it with a "Planning and Environmental Commission Certificate." 2. The applicant shall revise the proposed final plat (Attachment C) to remove the "Building Restriction Line" illustrated on Lot 10. Brian Gillette moved to approve with conditions. Brian Stockmar seconded the motion and it passed (6-0). Absent: (1) Lockman 3.4. A request for the review of an amendment to the approved Solar Vail development plan, pursuant to Section 12-61-11, Development Plan Required, Vail Town Code, for the construction of employee housing units (EHUs), located at 501 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC18-0002) ApplicantSonnenalp Properties Inc., represented by GPSLArchitects Planner: Chris Neubecker Neubecker began by stating that this item and PEC18-0003 on the variance would be discussed together as they are inherently related to each other. Neubecker introduced the proposal and provided the commission with a brief background on the subject property. The new building will include 65 employee housing units (EHUs). Some changes and improvements have taken place since the last review b the PEC. Specifically, the GRFA of the 65 units will go up by a total of approximately 383 square feet. The largest change to the site plan is the new driveway connecting Red Sandstone Elementary School to the subject property. Only fire trucks and trash trucks will be able to cross into Red Sandstone Elementary School by entering from the west and exiting to the east. The school district has approved the plan and the Town Council has authorized the applicant to continue through the process since the Town owns the land. The Design Review Board (DRB) asked for additional landscaping, which is shown to the west and to the east of the proposed building. In addition to the changes to the development plan, the applicant requests a variance for the width of the garage door and associated drive aisle. Rediker — Asked how many of the parking spaces will be accessed from the garage door. Neubecker stated 12 parking spaces. The Town Engineer requested that the applicant's engineer write a letter about safety conflicts resulting from the reduced width of the garage door. Greg Hall, Public Works Director, is in attendance and can answer questions from the commission if necessary. Rediker — Asked if the commissioners had any questions for staff. There being no questions, Rediker asked for the applicant's presentation. 60 min. March 6, 2018 - Page 16 of 114 Henry Pratt, the owner's representative, highlighted that the additional GRFA created by the proposed changes is all internal. The building envelope has not changed from what was last approved. The applicant approached the Town and the school and they agreed to the access from the west. Trash collection occurs only once a week and fire equipment can now access from the west. Trash trucks can arrive at hours outside of the school's drop-off and pick-up hours. Rediker — Asked that the trash trucks not conflict with pick-up and drop-off hours at school. Pratt noted the request for a variance for a 12 foot wide garage door is necessary in order to gain additional parking spaces. The letter that the Town of Vail engineer requested as a condition of approval has not been met, but Pratt stated that it is the same building and same project as previously approved. Rediker — Asked if due to the emergency vehicle access from west, if a fire truck has to access the subject property during drop-off or pick-up hours, will it be able to pass through the school site. Pratt stated if a true emergency happened, the trucks could enter from east and travel to the west. Kurz — Stated that most of the changes are positive. Asked if the project is anticipated to be completed in one (1) or two (2) construction seasons and how it will impact the Sonnenalp's operations? Sebastian Faessler stated that Sonnenalp Properties, Inc. feels confident the construction can take place in two (2) seasons. Gillette — Asked to clarify the voting process due to the fact that there are two agenda items involved with the request. Neubecker explained how the voting process should occur, including first voting on the variance, then the development plan. Hopkins — Will vote to approve. Perez — There have been a lot of variances for this project. She encourages staff to look at the variance process in the future for projects. Rediker stated that variances are necessary to get the project done and that the commission has found that the variance criteria have been met. Pratt — Asked for clarification of staff's comment about the letter from an engineer. Gillette — Asked to discuss the building height changing by one and one-half feet (1.5'). Gillette suggested they modify the variance then modify the development plan by adding a maximum building height. March 6, 2018 - Page 17 of 114 Greg Hall stated that the Town of Vail has facilities in town without the lighting system with garages at widths of nine (9) to ten (10) feet. Conditions of approval: 1. Approval of this amended development plan is contingent upon the applicant obtaining Town of Vail approval of an associated Design Review Board application; 2. The applicant shall obtain an access agreement from the Town of Vail, in a form acceptable to the Town Attorney, for any and all driveway improvements on, over or across Town owned Tract A, Middle Creek Subdivision and across Town owned Vail Potato Patch, Block 2, Lot 8. Such agreements shall be executed prior to issuance of a building permit; 3. Concurrent with the submission of a building permit application, the applicant shall submit a site specific geological investigation, in accordance with Section 12-21-13, Vail Town Code, for any proposed development within a mapped Rockfall Hazard Area. The applicant shall be responsible for any changes to the building permit plans required by the professional geologist or registered professional engineer who prepared the report; 4. Prior to issuance of a Certificate of Occupancy or Temporary Certificate of Occupancy for the building, the applicant shall legally execute and record with the Eagle County Clerk and Recorder the Town of Vail Type VI employee housing unit covenant for all sixty-five (65) residential units within the building; and 5. Prior to issuance of a building permit, the applicant shall exchange eleven (11) existing deed restrictions on the property to other locations in the Town, through the Employee Housing Unit Deed Restriction Exchange Program, Section 12-13-5 Vail Town Code. Brian Stockmar moved to approve with conditions. Ludwig Kurz seconded the motion and it passed (6-0). Absent: (1) Lockman 3.5. A request for the review of a variance from Section 14-5-1, Minimum Standards, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, located at 501 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC 18-0003) ApplicantSonnenalp Properties Inc., represented by GPSLArchitects Planner: Chris Neubecker This item was discussed in conjunction with PEC18-0002. Brian Stockmar moved to approve with conditions. Ludwig Kurz seconded the motion and it passed (6-0). Absent: (1) Lockman 4. Approval of Minutes 4.1. February 12, 2018 PEC Results Brian Gillette moved to approve. Brian Stockmar seconded the motion and it 10 min. March 6, 2018 - Page 18 of 114 passed (6-0). Absent: (1) Lockman 5. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department Published in the Vail Daily February 23, 2018 March 6, 2018 - Page 19 of 114 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Red Sandstone Elementary School (RSES) Science, Technology, Engineering, and Mathematics (STEM) Lab PRESENTER(S): Marcie Laidman, Matt Felton, RSES 5th Graders BACKGROUND: The Town of Vail awarded RSES a grant in 2017 that allowed us to purchase the necessities to get the STEM Lab up and running. RSES students are being empowered to discover and explore interests, imagine and design solutions to real- world challenges, and become independent, confident problem solvers. RSES would like to share with the TOV to the successes of the first year and the hopes and dreams for the years to come in our STEM lab. March 6, 2018 - Page 20 of 114 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: South Frontage Road Improvement Project Update PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: Review memo and design plans and provide any comments or concerns. BACKGROUND: The Town of Vail is currently in the process of designing the South Frontage Improvements from Vail Health to the Lionshead Parking Structure; which is scheduled for construction in 2020. The purpose of this presentation is to provide the Council with an update of the design progress. ATTACHMENTS: Description Memo & Attachment March 6, 2018 - Page 21 of 114 TOWN OF VAlL Memorandum To: Vail Town Council From: Public Works Department Date: March 6, 2018 Subject: South Frontage Road Design Update - Vail Health to Lionshead Parking Structure I. SUMMARY The Town of Vail is currently in the process of designing the South Frontage Improvements from Vail Health to the Lionshead Parking Structure; which is scheduled for construction in 2020. The purpose of this presentation is to provide the Council with an update of the design progress. The design team, SGM and Staff, have been actively working with all impacted property owners and agencies to address design concerns, specifically: • Vail Health: In order to ensure coordination with Vail Health's new access and development, the design team has coordinated with Vail Health's design team to confirm the two designs match. The next step with Vail Health is to coordinate construction sequencing for 2020. • Evergreen: In order to ensure the design coordinates with Evergreen's current and future development access points, the design team has been coordinating with Evergreen's design team as well. The current design matches their existing access and the Evergreen's design team is currently reviewing compatibility with their future potential development. • Vail International: In order to address the aesthetic and functional concerns of the large wall that will be required to be built just to the north of the Vail International property, staff has had numerous meetings with Vail International. There is now agreement between the design team, staff and Vail International to construct a tiered Redi-Rock precast textured wall, similar to the new CDOT chain station wall in East Vail, in an alignment shown on the attached plans. The Redi-Rock wall will minimize the disturbance to the existing large trees, due to its shallow foundation, and the alignment will allow all of the large existing trees to be saved. • CDOT: Since this project is solely within CDOT/FHWA ROW, the design team and staff has previously met with CDOT reviewing the conceptual plans, and has most recently just submitted the 30% design plans to CDOT for a formal compliance review. March 6, 2018 - Page 22 of 114 Next Steps for the project include; • CDOT and Town of Vail interdepartmental review • Plan updates and DRB Review (Council Update) • Plan updates and 90% Final Design • ROW Easement & Acquisition Identification & Notification • ROW Easement & Acquisition Process (Council Update) • Final Construction Plans & Specifications • Construction Advertising & Bid (Council Award) • Construction 11. BACKGROUND March -April May -July July -Oct Nov -Dec Jan -June June -Dec Jan -March April -Nov 2018 2018 2018 2018 2019 2019 2020 2020 In conjunction with the adoption of the Vail Valley Medical Center (VVMC) Site Specific Redevelopment Master Plan; the Town of Vail, the VVMC, now Vail Health, and the Evergreen collaborated to develop a South Frontage Road Improvement Plan that would accommodate each existing and future access point to the above mentioned properties as well as accommodate projected traffic growth along the South Frontage road. It was identified that "all three parties will benefit from a roundabout and that each property will financially participate in the solution." As a result the agreed upon plan, the South Frontage Road Improvement Plan, was included as a part of the VVMC Site Specific Redevelopment Master Plan. `FOV Entry Existing Evergreen access to be removed 11 q • 9 �1=1 f DRi- Left turn for e envy vehicles lemf VVMC Entry VVMC / EG. J TOV Frontage Road — ConceptualTmprovement Plan Town of Vail Page 2 March 6, 2018 - Page 23 of 114 III. STAFF RECOMMENDATION Staff recommends reviewing the plans and memo and providing any comments or concerns related to the current design. IV. ATTACHMENTS South Frontage Road Improvement Plans (30% Design) Town of Vail Page 3 March 6, 2018 - Page 24 of 114 Print Date: 2/26/18 Last Modification Date: 8/24/2017 Drawing File Name: CoverSht.dwg Autocad Ver. 2018 Scale: As Shown Units: English LSGM Project No.: 2017-237.001 Quality Control: DJC Q TSET\cou, 0 cs OFRONTAG 017 -237 -TOW, PoDI / NHS FHWA Project of Division Interest (PoDI)? 9 NO a YES National Highway System? •No 0 YES Tabulation of Length & Design Data Town of Vail 1-70 S Frontage Rd Widening & Roundabout STATION S. FRONTAGE RD.j FEET ROADWAY MAJOR STRUCTURE S FRONTAGE RD STA. 9+87.71 — STA. 22+71.14 EVERGREEN LODGE ACCESS STA. 100+42.00 — STA. 101+29.66 1283.43 87.66 FT FT TOTAL 1371.09 FT SUMMARY OF PROJECT LENGTH PROJECT (NET LENGTH) 1371 09 FT DES/GN DATA S. FRONTAGE RD.j MINIMUM CURVE RADIUS MAXIMUM GRADE MINIMUM S.S.D. HORIZONTAL MINIMUM S.S.D. VERTICAL MAXIMUM DESIGN SPEED 43 FT. 3.25% 360 FT. 260 FT. 35 MPH Project List of Contacts Town of Vail Engineer Tom Kassmel SGM - Project Engineer Ron Nies CDOT Dan Roussin 970-479-2235 970-945-1004 970-683-6284 Eagle River Water & Sanitation Tug Birk 970-476-7480 CenturyLink Kelly McClernon 970-328-8288 Holy Cross Energy - Electric Jeff Vroom 970-947-5425 Xcel Energy - Gas Britt Mace 970-262-4032 Approx .1-70 MP 175.7 to MP 176.0 3egin SFR nstruction 9+87.71 rox. 1-70 MP 175.7 Iii; '1 'rii:7; Co Sta App Project Location Map N.T.S. Section 6, Township 6 South, Range 89 West FIR Set February 2018 Related Projects: P.E. Under Project: Project Number: Project Code: N/A N/A R.O.W. Projects: R.O.W. Project Description: N/A Sheet Index 1 2 3 4-5 6-8 9 12 13 14 15-29 30-32 33-35 36-38 39-42 43 44-46 47-48 4957 52 53-54 55-58 59-62 63-65 66 67 68-69 70-74 75-77 78-80 81-85 86-93 94-99 700-703 704-706 Title Sheet Standard P/ans List Legend, Abbreviations & Symbols General Notes Typical Sections Summary of Approximate Quantities Geometry Plan Overall Site Plan & Key Map Construction Phasing Plan Utility Layout Removals P/an Roadway Plan Roadway Profiles Evergreen Access P/an & Profile Grading and Drainage Plan Storm Sewer Profiles Flow Line Profiles Drainage Details Wall General Information Upper Wall Plan & Profiles Lower Wall Plan & Profiles Wall Details Railing Details Sidewalk Details Wall Cross Sections Storm water Management Plan Erosion Control Plan Signing & Striping Plan Cross Sections Lighting Plan Lighting Details Landscaping Plans Landscaping Details Knowwhat's below. Call before you dig. CNCC 1-800-922-1987 Computer File Information Sheet Revisions Rev. Date Comments Init. O 0 (°)TOWN OF va March 6, 2018 - Page 25 of 114 eSGM 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com FIR Submittal No Revisions: Revised: Void: Contract In ormation Contractor: Resident Engineer: Project Engineer: Project Started: -/ -/ - Accepted: -/ -/ Comments: Project No./Code No.: Code: -- Sheet Number: # I:\2017\2017-237—TOWNOFVAIL\001—SOFRONTAGERD\H—DWGS\CIVIL\PS—SHEETSET\TYPSECTIONS.DWG Plotted: 2/26/2018 7:13 AM By: Anthony Alfi TYPICAL SECTION NOTES: 1. FOR CROSS SLOPE TRANSITIONS, SEE ROADWAY PLAN SHEETS. 2. FOR TRANSITIONS IN ROADWAY WIDTH, SEE ROADWAY PLAN SHEETS. 3. FOR LANDSCAPING DETAILS, SEE LANDSCAPING PLANS. H.C.L. = HORIZONTAL CONTROL LINE P.G.L. = PROFILE GRADE LINE H.M.A. = HOT MIX ASPHALT A.B.C. = AGGREGATE BASE COURSE TYPICAL 5" H.M.A. PAVEMENT DETAIL SCALE: N.T.S. SIDEWALK PAVEMENT DETAIL SCALE: N.T.S. 2" H.M.A. GRADE SX (75) (PG 58-28) 3" H.M.A. GRADE S (100) (PG 64-22) 10" AGGREGATE BASE COURSE (CLASS 6) 6" CONC. (CLASS P) 6" AGGREGATE BASE COURSE (CLASS 6) N EXISTING GROUND EX. C&G TYPE 2 (IIB) MOD. (CATCH) LANDSCAPE WIDTH VARIES N EXISTING GROUND 6.0' SIDEWALK 2% MININIMINammu 3.0' \SHLDR 11.0' WEST BOUND TRAVEL LANE 11.0' WEST BOUND 1.5' THRU LANE OR LEFT TURN LANE H.C.L. EB LANES 1.5' 11.0' EAST BOUND TRAVEL LANE 11.0' EAST BOUND TRAVEL LANE 3.0' SHLDR LANDSCAPE 6' 2.5' WIDTH VARIES SIDEWALK 1 2% P.G.L. WB LANES 2% f P.G.L. EB LANES 2% 2% 5" H.M.A.— PAVEMENT 2 10" A.B.C. CLASS 6 3.0' SHLDR 11.0' WEST BOUND TRAVEL LANE C&G TYPE 2 (IB) (CATCH) MEDIAN COVER MAT'L (WIDTH VARIES) C&G TYPE 2 (IB) (SPILL) 5" H.M.A. PAVEMENT 10" A.B.0 CLASS 6 TYPICAL ROADWAY SECTION A WEST OF ROUNDABOUT SCALE: 1" = 10' STA. 10+22.75 TO 16+34.24 11.0' WEST BOUND TRAVEL LANE H.C.L. EB LANES 1.5' 1.5' 11.0' EAST BOUND TRAVEL LANE 11.0' EAST BOUND TRAVEL LANE 3.0' SHLDR 2.5' 1 1 1 1 P.G.L. P.C.L. WB LANES \1/4 EB LANES 2%* 2%* j�L 2% 2% i�iiiiiiiiiiiiiiiiiii iif r �������������������� -- . //////IIS 5" H.M.A. PAVEMENT 5" H.M.A. C&G TYPE 2 (IIB) PAVEMENT (CATCH) 10" A.B.C. CLASS 6 C&G TYPE 2 (IB) (SPILL) MEDIAN COVER MAT'L (WIDTH VARIES) C&G TYPE 2 (IB) (SPILL) 10" A.B.C. CLASS 6 TYPICAL ROADWAY SECTION B EAST OF ROUNDABOUT SCALE: 1" = 10' STA. 18+49.78 TO 22+42.12 2% \M/\ C&G TYPE 2 (IIB) (CATCH) 2% PEDESTRIAN RAILING (STEEL) (SEE SHEET 66 FOR DETAILS) 2% ,l1 BIG BLOCK UPPER WALL LANDSCAPE WIDTH VARIES 8.0' SIDEWALK 2% C&G TYPE 2 (IIB) (CATCH) HEIGHT VARIES (SEE SHEETS 53-65 FOR WALL PLANS AND DETAILS) EXISTING GROUND BIG BLOCK LOWER WALL LANDSCAPE WIDTH VARIES EXISTING GROUND Computer File Information Sheet Revisions Print Date: 9/27/17 Rev. Date Comments Init. Last Modification Date: 6/6/2017 Drawing File Name: TypSections Autocad Ver. 2016 Scale: As Shown Units: English SGM Project No.: 2017-237.001 Quality Control: DJC TOWN OF5111L) SSGM 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com As Constructed No Revisions: S Frontage Rd Widening & Roundabout Typical Sections (1) Project No./Code No.: Revised: Engineer: RGN Void: Drawn By: AWA Structure Numbers Sheet Subset: Typicals Subset Sheets: Code: 1 of 3 Sheet Number: 6 March 6, 2018 - Page 26 of 114 J I:\2017\2017-237-TOWNOFVAIL\001-SOFRONTAGERD\H-DWGS\STRUC\PS-SHEETSET\VAILRETWALLDETDWG Plotted 2/26/2018 732 AM By Anthony Alfini i FG 2'-6" CG 5'-7' LANDSCAPE BUFFER ZONE 6'-0" SIDEWALK EG 5 -RETAINED ZONE SETBACK = 1%" (TYP.) (5° BATTER ANGLE ON WALL) WALL A LAYOUT LINE GEOTEXTILE (DRAINAGE CLASS 2) GEOGRID MIRAGRID 5XT 4'-6" LANDSCAPING SETBACK = 1%" (TYP.) (5° BATTER ANGLE ON WALL) i5 FILTER MATERIAL (CLASS C) —� 1 • ,_ �[. ' MIRAGRID 8XT CONT. 4" 0 PERFORATED DRAIN PIPE W/FILTER SOCK. DAYLIGHT AT DOWNHILL END OF WALL CONT. 4" 0 PERFORATED DRAIN PIPE W/FILTER SOCK. DAYLIGHT AT DOWNHILL END OF WALL 4'-6" 8'-4" DOWNHILL BIG BLOCK WALL TYPICAL SECTION 2:1 Computer File Information Sheet Revisions Print Date: 2/26/18 Rev. Date Comments Init. Last Modification Date: 8/24/2017 Drawing File Name: VailRetWallDet Autocad Ver. 2012 Scale: As Shown Units: English SGM Project No.: 2017-237.001 Quality Control: DJC ( 1 ) ( ) () ( ) TOWN OFD iviarcnb, 1U116 - Nage L/ OT 114 BSGM 1 18 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com As Constructed No Revisions: S Frontage Rd Widening & Roundabout Wall Details 1 Project No./Code No.: Revised: Engineer: MDF Structure Void: Drawn By: CWG Numbers Code: Sheet Subset: Wall Subset Sheets: W9 of W14 Sheet Number: 63 017-237—TOWNOFVA/L\001—SOFRONTAGERD\H—DWGS\CIVIL\PS—SHEETSET\OVERALLPLAN.DWG Plotted: 2/26/2018 7:16 AM By.• Anthony Aliini Graphic Scale 0 50 100 In Feet: 1" = 100' 200 I1� BEGIN ROADWAY PROJECT S. FRONTAGE RD INTERSTATE� 70 EX. CDOT BARRIER LINE PROP. CDOT BARRIER LINE LIONSHEAD PARKING' VAIL INTERNATIONAL CONDOMINIUMS PROPOSED MULTILANE ROUNDABOUT DOT A LINE VAIL MUNICIPAL BUILDING (TOV) JOHN A DOBSON ICE ARENA PROPERTY LINE (TYP.) EVERGREEN LODGE WMC PARKING GARAGE VAIL VALLEY 11 Op MEDICAL CENTER (WMC) EASEMENT LINE (TYP.) Computer File Information Sheet Revisions Print Date: 2/26/18 Rev. Date Comments Init. Last Modification Date: 6/6/2017 Drawing File Name: OverallPlan Autocad Ver. 2016 Scale: As Shown Units: English SGM Project No.: 2017-237.001 Quality Control: DJC [� ) ) TOWN OF VAIL 8SGMAs Constructed No Revisions: 118 West Sixth Street, Suite 200 I Revised: Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com Void: S Frontage Rd Widening & Roundabout Overall Site Plan & Key Map Project No./Code No.: Engineer: RGN Drawn By: AWA Sheet Subset: Overall Structure Numbers Subset Sheets: Code: 1 of 1 Sheet Number: 14 March 6, 2018 - Page 28 of 114 PLANS.DWG Plo S FRONTAGE RD (ASPH.) 4( OT BAR ER LINE 1 1 PROVIDE 2—FT T—TOP PAVEMENT JOINT \r o --4(o ❑ L J \ ligrrabint▪ iu▪ mga LIONSHEAD PARKING ACCESS 0 0 0 LJ II INTERSTATE 70 (EB LANES) �LJ Li L i II EX. C&G TO REMAIN Graphic Scale 0 20 40 80 z 0 Lit ASPH. a C&G TYPE 2 (SECTION IB) -a� N ASPH. 1 &DR 18"DR .--- rims+ 2.0' CURB RAMP TYPE 4A SEE CDOT M-608-1 IND Ire Niter 8 DR C&G TYPE 2 (SECTION IIB) 18"DR -1- In Feet: 1" = 40' EX. INLET TO REMAIN 1 ISI EB PGL LIP OF PAN) tad VAIL INT'L CONDOMINIUMS ACCESS (ASPH.) 7.5' —UPPER WALL 18"DR 18`DR� 13.3'*illisamtasaiasaiamousual ausaimmaisummusaumaini _-- --- � 5.3' ---a—T���►i=T ESMNT VAIL INTERNATIONAL CONDOMINIUMS LOWER WALL Computer File Information Sheet Revisions Print Date: 2/26/18 Rev. Date Comments 'nit Last Modification Date: 6/6/2017 Drawing File Name: RoadwayPlans Autocad Ver. 2016 Scale: As Shown Units: English - %SGM Project No.: 2017-237.001 Quality Control: DJC C� O ) TOWN OF VAIL 6SGM 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com As Constructed No Revisions: S Frontage Rd Widening & Roundabout Roadway Plan (1) Revised: Engineer: RGN Void: Drawn By: AWA Sheet Subset: Structure Numbers Project No./Code No.: Code: Rdwy P&P Subset Sheets: 1 of 8 Sheet Number: 36 March 6, 2018 - Page 29 of 114 8 7:24 AM B (0 N PLANS.DWG Plott 0 GERD\H—DWGS\CIVIL\PS—SHEET Graphic Scale 0 20 40 80 In Feet: 1" = 40' C&G TYPE 2 (SECTION IIB) C&G TtE 2 (SECTI0F\IB) kn y�&G--� j'.. TYPE 2 ‘ 3 (SECT. IIB) om 1 Computer File Information Print Date: 2/26/18 Last Modification Date: 6/6/2017 111 BARCDOI LINE MEDIAN (WIDTH VARIES) EB pa_(LIP—OF PAN) 4.0150 4-04 � --' — — I E �IEMP CONS 00 O O ASPH. ASPH. N PROP. BARRIER LINE 111! 6' CONC. SW �1� � 1 �— 1 1�—� EVERGREEN LODGE PKG. LOT #1 (ASPH.) CURB RAMP TYPE 4A SEE CDOT M-608-1 / I 111 23' 111 C&G TYPE 2 (SPECIAL) 111 \ CURB RAMP TY -Ft -4 A SEE CDOT M-608-1 4' GUTTER TYPE 2 6' CONC. CROSSWALK 2% XSLOPE (SEE SHEET 43) , 0 \ \ \—. \\ \\I RECYCLING \ PKG. LOT \ \ (ASPH.) 0 4 \ CURB RAMP (SPECIAL) 8"DR PROP. PERIT ESMNT 'MAINTAIN EX. WALL CURB CURB RAMP TYPE 3A SEE CDOT M-608-1 0 - CURB RAMP TYPE 3A SEE CDOT M-608-1 PROPOSED UPHILL ---- WALL — — CURB RAMP TY TOWN OF VAIL E ClI "-60 �/ 4' GUTTER _ TYPE 2 ICE -- Drawing File Name: RoadwayPlans Autocad Ver. 2016 Scale: As Shown Units: English - %SGM Project No.: 2017-237.001 Quality Control: DJC Rev. C� 0 0 ) EVERGREEN LODGE PKG. LOT #2 (ASPH.) Date EVERGREEN LODGE PKG. LOT #3 (ASPH.) Sheet Revisions Comments Init. TOWN OF VAIL 6SGM 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com As Constructed No Revisions: CURB RAMP TYPE 4A SEE CDOT M-608-1 CURB RAMP TYPE 4A SEE CDOT M-608-1 S Frontage Rd Widening & Roundabout Roadway Plan (2) Project No./Code No.: Revised: Engineer: RGN Void: Drawn By: AWA Structure Numbers Code: - Sheet Subset: Rdwy P&P Subset Sheets: 2 of 8 Sheet Number: 37 March 6, 2018 - Page 30 of 114 i mirkullomels ■I10� TOWN OF VAIL 1 RECONSTRUCT STAIRS (SEE DETAILS) 1 1 CURB RAMP TYPE 4A II SEE CDOT M-608-1 CURB RAMP TYPE 4A SEE CDOT M-608-1 _ _TOE_ C&G TYPE 2 (SECTION IIB) TOWN OF VAIL MATCH EX. SW ELEV. ryh44k-a 03 S FRONTAGE RD WB Graphic Scale 0 20 40 80 CDOT ROW * 18"DR S FRONTAGE RD EB 18"DR o C&G TYPE 2 (SECTION IIB) CURB RAM SEE CDO CURB RAMP TYPE 3A SEE CDOT M-608-1 CURB RAMP TYPE 4A SEE CDOT M-608-1 MATCH EX. SW ELEV. REFER TO WMC PLANS FOR ULTIMATE GRADING CDOT ® In Feet: 1" = 40' Computer File Information Sheet Revisions Print Date: 2/26/18 Rev. Date Comments Init. Last Modification Date: 6/6/2017 Drawing File Name: RoadwayPlans Autocad Ver. 2016 Scale: As Shown Units: English `SGM Project No.: 2017-237.001 Quality Control: DJC OE 0 ) TOWN OF VAIL' 6SGM 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com As Constructed No Revisions: S Frontage Rd Widening & Roundabout Roadway Plan (3) Project No./Code No.: Revised: Engineer: RGN Void: Drawn By: AWA Structure Numbers Sheet Subset: Rdwy P&P Subset Sheets: 3 of 8 Code: Sheet Number: 38 March 6, 2018 - Page 31 of 114 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail InDeed Housing Program Update PRESENTER(S): Steve Lindstrom, Chairman Vail Local Housing Authority ACTION REQUESTED OF COUNCIL: The Vail Local Housing Authority is seeking instruction from the Vail Town Council to return to a future Town Council public hearing to present additional funding needs of the Vail InDEED Deed -Restriction Acquisition Program. BACKGROUND: The purpose of this memorandum is to provide an update on the progress made to date with the Vail InDEED Deed -Restriction Acquisition Program. Vail InDEED is a housing initiative of the Town of Vail administered by the Vail Local Housing Authority. The objective of the Program is to protect and preserve existing homes in the Town of Vail for occupancy by local Vail residents through the acquisition (purchase) of a deed -restriction interest in the property. ATTACHMENTS: Description Vail InDEED Program Update Memorandum 030618 March 6, 2018 - Page 32 of 114 TOWN OF VAIL' Memorandum To: Vail Town Council From: Steve Lindstrom, Chairman, Vail Local Housing Authority Date: March 6, 2018 Subject: Vail InDEED Housing Program Update I. PURPOSE The purpose of this memorandum is to provide an update on the progress made to date with the Vail InDEED Deed -Restriction Acquisition Program. Vail InDEED is a housing initiative of the Town of Vail administered by the Vail Local Housing Authority. The objective of the Program is to protect and preserve existing homes in the Town of Vail for occupancy by local Vail residents through the acquisition (purchase) of a deed -restriction interest in the property. 11. Vail InDEED PROGRAM UPDATE The Vail InDEED Program continues to demonstrate success in achieving the Town's objective of protecting and preserving existing homes in the Town of Vail. To date, the Vail Local Housing Authority has received and reviewed a total of 17 Vail InDEED applications for 18 properties. Property types vary from a 2 bedroom lock off, rental apartments to larger 3 bedroom family -sized duplexes. Currently, the Town is under an agreement with Sonnenalp Properties for 65 new rental apartments. Three additional offers are moving forward as applicants have agreed to counter-offers pending lender acknowledgement and signed deed restrictions. Five applications are pending disposition by the Vail Local Housing Authority. Six applicants have decided to no longer pursue the sale of a deed restriction to the Town. Additional applications are expected in the near future based upon ongoing discussions with perspective applicants. Current program appropriations will soon be exhausted. 111. NEXT STEPS A total of $500,000 was appropriated to the Vail InDEED Program in the 2018 Town of Vail Budget. Upon adoption of the 2018 Budget, the Vail Town Council instructed the Vail Local Housing Authority to provide regular program updates and keep the Town Council informed of program funding needs. Based upon successes to date, the Vail Local Housing Authority is seeking instruction from the Vail Town Council to return to a future Town Council public hearing to present additional funding needs of the Vail InDEED Deed -Restriction Acquisition Program. March 6, 2018 - Page 33 of 114 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Request to reallocate funding for Stephens Park Playground PRESENTER(S): Gregg Barrie, Sr. Landscape Architect ACTION REQUESTED OF COUNCIL: Consider the request to re -appropriate funding. Staff is requesting to use $75,000 in funding from the Stephens Park playground budget towards higher priority playground projectslf Council supports the request, it will be included in the second reading of the March 2018 Supplemental Budget Appropriation. BACKGROUND: See Attached Memorandum STAFF RECOMMENDATION: Staff recommends re-approprating $75,000 from the 2018 Stephens Park budget to increase the Parks Capital Maintenance budget for high priority maintenance and safety projects. Staff will return at a future meeting to discuss the Stephens Park renovation. ATTACHMENTS: Description Memorandum March 6, 2018 - Page 34 of 114 TOWN OF VAIL' Memorandum To: Vail Town Council From: Department of Public Works Date: March 6, 2018 Subject: Request to reallocate a portion of Stephens Park playground funding I. INTRODUCTION The play area at Stephens Park is budgeted for significant improvements in 2018. Town staff has identified other priorities within the park system and is requesting to postpone the Stephens Park work and to reallocate a portion of that funding to the higher priority safety and maintenance issues. These are highlighted in Section III below. II. BACKGROUND Most minor park and playground maintenance items are funded through the Parks Capital Maintenance (PCM) budget. Staff maintains a project list, prioritizes them and performs annual maintenance as needed. Examples of maintenance work include replacement of worn/broken play equipment, park building maintenance such as roof repairs/replacements, landscape improvements, painting projects, irrigation projects, etc. Each year, the PCM budget is spent in full, often pushing projects to the following year. When large projects come up, such as the Bighorn Park Improvements completed last year, those projects are typically funded as individual projects as opposed to being funded through PCM. The Stephens Park play area is one such project. The Stephens Park play area was constructed in 1991 as part of the original development of the park. The structure designed for 5-12 year olds was rebuilt after a fire destroyed the original structure in 1998. It consists of a simple post and platform play structure with several slides, climbers and play panels. Upgrades completed in 2003 brought the structure into compliance with playground safety standards but did not address play function or ADA accessibility. Town staff proposed to improve the twenty- year -old structure, similar to other park renovations throughout town. Town Council budgeted $225,000 for that project for 2018. III. PRIORITY PROJECTS During 2017, a safety issue occurred at Pirateship Park where a small child fell and incurred a head injury. Fortunately, the child will fully recover. While staff feels that the play structure is in compliance with current guidelines, there is a relatively simple way to improve the safety of the structure to reduce the likelihood of similar injury in the future. The project involves replacing the existing wooden deck on the upper level with a resilient, "impact attenuating" surface. March 6, 2018 - Page 35 of 114 In addition to that project, the wood sealer on the Sunbird Park play structures in Lionshead is showing significant deterioration due to exposure, and should be refinished to protect the structures. There are also issues with the durability of some of that park's other components. Staff is working with the designer of the structures towards a solution for those repairs. The other high priority park projects include the addition of engineered wood fiber surfacing to most play areas to ensure the proper impact attenuation, the replacement of numerous worn out flexible climbers, bridges and railings at four different parks and repainting/restaining the play components at Red Sandstone Park. These are projects that have been delayed due to higher priorities. The majority of the existing 2018 Parks Capital Maintenance budget is currently earmarked towards several projects including the Staub Park Improvements, several sidewalk repairs, irrigation work and the typical unforeseen maintenance that is required each year. Therefore, the priorities listed above compete with these projects for funding. Staff is requesting that Council allow the use of $75,000 currently budgeted for Stephens Park to be used on these higher priority projects. This will allow staff to catch up on the backlog of maintenance and safety projects all in one season. IV. STEPHENS PARK RENOVATION The design process for one of Vail's custom play areas typically takes at least twelve months. At this time, the process for Stephens Park has not been started due to other projects. However, the Stephens Park play area will still require upgrades at some point in the near future to address ADA accessibility and general functionality. In addition, there is the question of whether the Stephens Park play area should include artistic embellishments and/or play components similar to those in most other Vail playgrounds. Staff suggests that this issue be addressed at a future meeting prior to 2019 budget discussions. V. STAFF RECOMMENDATION Staff recommends re -appropriating $75,000 from the 2018 Stephens Park budget to increase the Parks Capital Maintenance budget for high priority maintenance and safety projects. Staff will return at a future meeting for a discussion on the scope of the Stephens Park play area renovation. VI. ACTION REQUESTED BY COUNCIL Consider the request to re -appropriate funding. If the Council agrees with the request, it will be included in the March 2018 Supplemental Budget Appropriation as part of the Second Reading on March 20th Town of Vail Page 2 March 6, 2018 - Page 36 of 114 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Art In Public Places Program Update PRESENTER(S): Kara Woods, Al PP Chair, Molly Eppard, Al PP Coordinator ACTION REQUESTED OF COUNCIL: Informational update only. BACKGROUND: Present an Al PP update on winter programs, capital projects, and donations to the public art collection, as well as an upcoming summer installation by Patrick Dougherty and the RSE parking garage call to artists. The following will be highlighted during the presentation: capital projects integrating public art at Sandstone Underpass, Booth Falls Playground, Golf & Nordic Clubhouse, and Ford Park Portals, as well as the donation of works by Rod Kagan from the estate and Lawrence Weiner from the collection of Vicki & Kent Logan. ATTACHMENTS: Description 020618 Memo AIPP Program Updates March 6, 2018 - Page 37 of 114 TOWN OF VAIL' Memorandum To: Town Council From: Art in Public Places/Molly Eppard, AIPP Coordinator & Kara Woods, AIPP Chair Date: 2/10/18 Subject: AIPP Program & Information Update I. Update on completed capital projects, art donations, and programs during 2017 to present, as well as upcoming summer 2018 projects. The following will be highlighted during this AIPP presentation to Town Council: Capital projects integrating public art at Sandstone Underpass, Booth Falls Playground, Golf & Nordic Clubhouse, and Ford Park Portals. Two significant donations to the public art collection will also be presented: "53" Birthday Series by Rod Kagan from the estate of the artist and "To the extent of how deep the Valley is at some given time" by Lawrence Weiner from the collection of Vicki & Kent Logan. Progress on the Red Sandstone Elementary parking garage call to artists, and the much anticipated Stickwork installation by Patrick Dougherty in June 2018 will also be presented to the Town Council. Attachments: PDF of slideshow presentation. March 6, 2018 - Page 38 of 114 Art in Public Places Update j- ut.iJr 21:1) J March 6, 2018 TqN 1 9 F VA l L Public Art Integrated in Capital Projects J\f r JIJ P!Jbiic_; Molly Eppard Art in Public Places Coordinator Kara Wood A1PP Board Chair Contact: 970.479.2344/meppard@vailgov.com The Town's public art collection includes over 50 works ranging from painting, sculptures, murals, playground components, to site - integrated art. 36 works are by Colorado artists. Five permanent works were installed during 2017. Town of Vail 1 Public Works' 3/6/18 �i�i� �illlllll��l����llllllllh��llill 11 March 6, 2018 - Page 40 of 114 2 Roundabout the Mountain by Gordon Huether Studios �fJ rJfJ JfJd 1pEJ r 1111111111111111111111(1.11W 11111 I►<<i�r<<I<<<<<<< Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 41 of 114 3 Earth Fold by Andy Dufford - Chevo Studios Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 42 of 114 4 Uplift & Finding the Sun by Mai Wyn Schantz Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 43 of 114 5 Ford Park Portals by Andy Dufford - Chevo Studios r_cyrd� r� Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 44 of 114 6 Ford Park Portals by Andy Dufford - Chevo Studio Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 45 of 114 7 Donations to Public Art Collection JirCfl rl % fJ ] F d V iJJ ?, J ail vs) ti -J\ \ F thi In 1978, Kagan created what would become his most iconic artistic style in the form of modern totems. "53" Birthday Series is comprised of three bronze sculptures with the basic forms welded together creating his contemporary interpretation of the totem. Kagan's sculptures are in many private and public collections throughout the United States and abroad. Several of his sculptures are on permanent display in the -sculpture garden at the Boise Art Museum. In 1984 he was awarded a fellowship from the National Endowment for the Arts and in 1990 he was the recipient of the Idaho Governor's Award for Excellence in the Arts. Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 46 of 114 8 Donations to Public Art Collection rJ �I1 �:Sr f1 J7 i -How r p !I1 YYiI19y 1 Jr Off/19rJi t1 n77.). by Lid VVsJIJsI AP SOME GIVEN TIME Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 47 of 114 9 Donations to Public Art Collection rJ Of D VEL/PV !if by L :...Pis ?,11�?, VV?,1I11' Lawrence Weiner is one of the founding figures of the Conceptual Art Movement from the 1960s. He was amongst the trailblazing artists who presented art through language. His textual art has appeared in the permanent collections and exhibitions in every major museum around the world. In 2007, a comprehensive traveling exhibition of his work at The Museum of Contemporary Art, Los Angeles and Whitney Museum of American Art also received critical acclaim. This particular work is also significant to Vail's public art collection given its donors Kent and Vicki are longtime residents of the Vail Valley with an internationally prominent Contemporary art collection. They selected this Lawrence Weiner piece as it speaks to man's relationship to our time on earth or if you will, here in the Vail Valley. They appreciate the evocative thought that the earth and its treasures and more specifically, the Vail Valley, existed well before we all arrived and cherished the place, and will continue to exist well after our time here in the Valley is up. The power of nature, the power of mankind or the frailty of both. This open-ended question/thought combines their love of art, its ability to ask us to look at our lives, and their love of the Vail Valley, all one piece. The bulk of the Logan collection is being gifted to the Denver Art Museum, San Francisco Museum of Art, and the Phoenix Art Museum. It is an honor to have this work gifted to the Town of Vail's Public Art Collection. Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 48 of 114 10 Winter 2017/18 �� / Ir /` I C1/ 1,s1J� JJ J� I ! ;JIJ �JIIJ JAI JJ J� r fli �\� 1 1S rfJ �J N, JJ ✓JIIJ IJJI' 22 J;irJfJ JI'sL-J J arowninq Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 49 of 114 11 Winter 2017/18 \_/\l-.JJls 22 Ly 1.13_rownin.r.) Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 50 of 114 12 Winter 2017/18 �,�1J� JJ Jp! JJJ�JJ JJ J�J JJJ�r `�i �J1J J 1� rfJ�J�J, Js fnbJJ 22 r ) =rj 112)\ EJfj\l`Jr�1f�� Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 51 of 114 13 Winter 2017/18 \,.1j] LiJfJf)JIfJ �tJJJJr `i V1J..11rfJd�J, Ds fnnbJJ 22 Jr Jt1 JI'�.f.11 Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 52 of 114 14 Winter 2017/18 �NJ� / Ir /` I C1/ 1,sJJ� JJ J� f ! ;J1J �JJ fi \ JAI JJ J� r �; �Al 1S rfJ �J., JJ ✓fnb P 22 Jr �f1 JJ-�rj L\ Dr f' JJ�J�1�lfJ�f1� Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 53 of 114 15 Winter 2017/18 Vi araLfid ) JriifJ E):rJ' isth f' 22 Jc JtJJJf�rJ �� �,J�ISJ r?. J< fJr or :JlJ 11) rn.�.ffic_JP ii Lou PIJeIthsJ: IJ Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 54 of 114 16 Winter 2017/18 .J JJ.rJ J aralfid ii)�J Jc' fsthr 22 Jc JfJJJJr� J YJJ2,1SJ �JIJ JfJ ffi.:ffiJ! Of LOU 1�JJ�J1<_JffJ�.fJ 1 e r- • •r 'Lys .�. • �" `rw 1 r\:.fr 111. 1 w' Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 55 of 114 17 Winter 2016/17 �� JJJ '�'JJfJr�J�� ��r Jr j J�:J s J Jl rJrJ Jpen)fJJ '�'J��JrJ�J�J�J�., �,�JfJb S 21 .J J J J J J J � Vi!. -;id Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 56 of 114 18 Winter 2017/18 V .1.(13?, JPJfiifJ DJ rJ JfsthrJ 22 �;_)Jri s rJ .by Y,J-1SJ 2?. 1<9fJ r I Llai 1 in ffisq_no y of Lou J`JJ9 1thsJ fJ Town of Vail 1 Public Works 1 3/6/18 March 6, 2018 - Page 57 of 114 19 Summer 2018 Eiatrag, Town of Vail 1 Public Works' 3/6/18 March 6, 2018 - Page 58 of 114 20 Summer 2018 P lr!'J.r�'k JJ!JJt]�sr/ J�Jr:kWJJJS Town of Vail 1 Public Works' 3/6/18 Summer Palace, 2009 Morris Arboretum of the University of Pennsylvania, Philadelphia, PA Photo: Rob Cardillo March 6, 2018 - Page 59 of 114 21 Summer 2018 war c Muskrat Ramble, 2014 Portland Children's Museum, Portland, OR Photo: Aaron Barna Town of Vail 1 Public Works' 3/6/18 March 6, 2018 - Page 60 of 114 22 Summer 2018 Town of Vail 1 Public Works' 3/6/18 March 6, 2018 - Page 61 of 114 23 Summer 2018 r r) Town of Vail 1 Public Works' 3/6/18 March 6, 2018 - Page 62 of 114 24 March 6, 2018 :PiVilitg VAIL TOWN OF 1 X41 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Interviews for Art In Public Places Board PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Conduct interviews for Al PP Board. BACKGROUND: There are five vacancies on the Art in Public Places Board and five people have submitted letters of interest. Interviews will be conducted during the afternoon and appointments will be made during the evening meeting. Duties and functions of the boards include the implementation of Al PP policies and selection procedures, acquiring public art, overseeing the maintenance program and assisting in securing financial support for the art. The appointments are for a two year term. The Board meets monthly. ATTACHMENTS: Description Memo AIPP Board Interviews & Appointments March 6, 2018 - Page 64 of 114 TOWN OF VAIL To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: March 6, 2018 Subject: Art in Public Places (AIPP) Board Interviews and Appointments I. SUMMARY 11. Memorandum There are five vacancies on the Art in Public Places Board and five people have submitted letters of interest, see below. Interviews will be conducted during the afternoon of the March 6 Town Council Meeting and appointments will be made during the evening meeting. The AIPP Board meets the first Monday of each month from 8:30 a.m. — 10:30 a.m. The AIPP Board requires involvement in additional meetings, programming, and events throughout the year for which Board attendance is required. Engagement and participation beyond the monthly meetings is critical for this post. ART IN PUBLIC PLACES 1 Kara Woods 2 Patricia Donovan 3 Julie Hansen 4 Bill Pierce 5 Kathy Langenwalter BACKGROUND The applicants have met the following requirements (for at least one year): 1. A resident of the Town of Vail and/or 2. Owner of property within the Town of Vail and/or 3. An owner of a business within the Town of Vail. The Board is made up of members who have demonstrated expertise in architecture, art criticism, art education, art history, fine arts, graphic arts, interior design, landscape architecture, town planning/community development or other art/design related backgrounds not specifically mentioned, or who have demonstrated a strong interest in the visual arts and/or civic improvement. Duties and functions of the Art in Public Places Board include: • Implementation of the AIPP policies and selection procedures. This specifically includes deciding the appropriate selection process for public art projects, appointing selection panels for specific projects, and approving the final selection of artist or artists for a project. ■ Acquiring public art by purchase, donation or other means for Vail's permanent Art in Public Places collection. ■ Overseeing the maintenance and preservation of art works displayed in public areas. • Assisting the Art in Public Places coordinator in obtaining grants and donations to fund public art projects. March 6, 2018 - Page 65 of 114 • Promoting public art through a public education program that will further community appreciation and understanding of the visual arts. • Publicizing Art in Public Places projects and recognizing the artist(s) involved with the project. • Evaluating the Art in Public Places program and commitment of board members annually and setting program goals on a five year basis. The current make up of the AIPP Board include: AIPP Board Members: Board Member Board Term Julie Hansen, Chair 2018 Kara Woods, Co-chair 2018 Margaret Rogers 2019 Nancy Lassetter 2018 Patrician Donovan 2018 Susan Bristol 2019 B&11 Pierce 2018 The position vacancies were advertised with a public notice in the Vail Daily and posted on the Town of Vail website the past couple of weeks. III. Art in Public Places Board — Proposed Interview Questions 1. What interested you in applying for the AIPP Board membership? 2. What qualities and experience can you bring to the AIPP board and programs? 3. Why is public art important to the Vail community? 4. Are you able to provide recommendations for AIPP's creative programing? 5. Along with the monthly meetings, AIPP sponsors several programs throughout the year. Are you able to make the necessary time commitment attend monthly meetings, participate in programs, and help to promote AIPP within the community? Town of Vail Page 2 March 6, 2018 - Page 66 of 114 Kara Woods 5037 Ute Lane Vail, CO. 81657 Email: karawoods@msn.com February 13, 2018 Dear Town of Vail Council Members, Please accept this letter in application to serve on the Town of Vail Art in Public Places Board. As a current board member and the Board's Chairperson, I look forward to serving our community for another term. During my last two terms on AIPP, alongside my fellow board members, I have had the opportunity to select artists for a myriad of public art works. In that realm and to name just a few: "Red Eddy" by Paul Vexler located in the Vail Information Center, Valerie Theberge's mosaics located at the Lionshead Skate Park, Gordon Huether's light fence sculpture adorning the mid-vail roundabout, the new sculptures highlighting Ford Park's entrances, and the Mai Wyn paintings decorating the new Golf Course event space. Along with our Town's impressive art collection, AIPP has solidified itself in identifying temporary public art projects like the widely anticipated Patrick Dougherty work coming this summer along with last summer's Ben Roth's recycled beetle -kill tree bench sculptures displayed adjacent to the library. AIPP has also brought in acts like "The Tiny Cinema" during our busy summer weekends. This artist created a playful, old-fashioned "selling of wares" theater production who surely entertained our summer guests and locals alike. My favorite AIPP duty is helping to create and growing our own public programming like the Vail Art Pass and the hugely popular Holiday Lantern Walk and Holiday Ice Theater. Each year, these unique and festive events grow in popularity and pizzaz! Last summer, we coupled with the Town's Environmental Department to create a fun way to promote public awareness of the negative effects of dumping in our town's storm drains causing damage to the Gore Creek. AIPP decided to involve our local artists in this endeavor. The final products were vibrant and locally created signs adhered to our pedestrian streets next to storm drains. They commanded attention and therefore related the message. March 6, 2018 - Page 67 of 114 I have thoroughly enjoyed my two terms serving on this Board, and I look forward to continuing this process. We have a lot of work to do! Sincerely, Kara Woods March 6, 2018 - Page 68 of 114 4253 Spruce Way - Unit A Vail, CO 81657 February 14, 2018 Vail Town Council c/o Patty McKenny, Vail Town Clerk 75 South Frontage Road Vail, CO 81657 Dear Vail Town Council members, Over the past two years, I have found my position on the Art in Public Places Board to be both fulfilling and illuminating. Through the leadership of our coordinator, Molly Eppard, the AIPP Board has been part of a number of Town of Vail initiatives, including the I-70 underpass, Booth Falls Playground, the Vail Golf Course Clubhouse, and the Ford Park Portals. We have been at the forefront of the Vail's winter/holiday programs, including, the Lantern Walk and Ice Theater. Further, the donations of the Rod Kagan sculptures and the anticipated installation of Lawrence Weiner's work have enhanced the artistic experience that Vail provides for its residents and visitors alike. Additionally, the board is looking forward to upcoming projects, including the Redstone Elementary garage and the Patrick Dougherty installation. My purpose in writing to you is to express my interest in continuing my position on the Art in Public Places Board. I would very much appreciate the opportunity to promote the AIPP mission statement, "to develop artistic projects and programs that involve and educate the community and enhance its vitality." I believe that my background makes me an asset for the AIPP Board. Essentially, I have pursued two careers that have pertinence for this position. Currently, I am artist/oil painter, who daily studies and creates art. Prior to becoming a full-time artist, I was a principal in the Littleton Public Schools (Colorado). In that position and along with a committed staff and a supportive school district, I created an elementary school for the arts. The school continues to thrive and provide countless opportunities for students to March 6, 2018 - Page 69 of 114 develop their artistic talents, to regularly display their creations, and to perform for others. From my resume, which is attached, you will also see that I had many opportunities during my career to demonstrate leadership and facilitation skills in a variety of settings over a long period of time. Noteworthy was my participation on the board and eventually as chairperson of the Colorado Principals' Center - a group dedicated to developing the skills and proficiencies of principals throughout Colorado and sponsored by the University of Colorado. Also in reviewing my resume, I hope that you will see my commitment to working with others toward common goals that represent the needs of a variety of communities. For over 30 years, my husband and I have owned property in Vail - enjoying weekends and longer periods with family and friends. Four years ago, we moved here permanently. Every day, we relish in the opportunities provided by this unique community. I would like to continue my position on the board of Art in Public Places to contribute my background and perspective to this important endeavor and to add my enthusiasm for art and to the ever- expanding vitality of Vail. Sincerely, Patricia A Donovan Enclosure March 6, 2018 - Page 70 of 114 Patricia A. bonovan 4253 Spruce Way - Unit A Vail, CO 81657 303-981-8795 (cell) Professional Qualifications: Skilled and experienced in: • Oil Painting - professional artist • Art Education/Organizing and managing and elementary fine arts program • Supervision, management, and leading an elementary school • Opening a new school, i.e., establishing a vision and mission with staff and the community, providing staff development, ordering materials, coordinating with district personnel • Facilitating school and community meetings. • Implementing appropriate and timely technology programs for promoting learning • Teaching graduate level courses • Serving on district and state committees/boards • Planning and implementing a variety of instructional models of teaching • Presenting workshops • Implementing programs to promote resiliency Professional Experience: 2016 - 2018 Board Member - Art in Public Places Vail, Colorado 2008 - Present Artist - Oil Painter, specializing in figurative work and landscapes 1999 - 2008 Principal, Centennial Academy of Fine Arts Education Littleton Public Schools - Littleton, Colorado Pre-school - 5th grade (33% poverty level; 31% mobility) Recipient of grant from LPS Foundation to provide fine arts program; (Daily instruction offered for all children in visual and performing arts) Recipient of Goals 2000 and Read to Achieve grants ($325,000) Advanced technology opportunities provided for students Recipient, School of Excellence Award, Colorado Alliance for the Arts Colorado Principals' Center Chairperson and Board Member District Language Arts Committees 1995 -1999 Principal, Metz Elementary Adams County District 50 - Westminster, CO Kindergarten - 5th Grade, Title 1 School (58% minority, 18% ESL, 21% mobility) March 6, 2018 - Page 71 of 114 Improved C -SAP scores from 1997-99 (Recognized by the Denver Post as one of 3 schools in state to dramatically improve C -SAP performance) Student Tutor and Peer Mediator Programs Lightspan Partnership School Recipient of Eisenhower, Creativity, Literacy, and Colorado Education Foundation Grants Year-long, multi -cultural studies - Culminating in Multicultural Family Nights District Representative to Colorado Principals' Center Chairperson, District ILP (Individual Learning Plan Committee (Developed template for compliance with state mandate) 1994 -1995 TOSA/Core Teacher, Powderhorn Elementary Jefferson Co. Public Schools, CO On special assignment to open new school (4 -person team) Developed mission, vision, and norms for new school Hired new staff members Planned and implemented teacher in -services Ordered materials, furniture, technology Facilitated parent meetings 1992 -1993 1989 -1992 1981-1983 1986 - 1989 1977 - 1979 Professional Alternative Consortium for Teachers - Supervisory Teacher Jefferson Co. Public Schools, CO & University of Colorado at Denver Mentor teacher to interns, student & practicum teachers Mentor for experienced teachers on job targets University instructor Staff developer in areas of cognitive coaching, teacher performance standards, standards based education, portfolios for professionals, authentic assessment and process teaching Teacher, Ute Meadows Elementary Teacher, Fitzmorris Elementary Jefferson Co. Public Schools, CO First and second grade teacher Building Staff Developer Demonstration Teacher - for Language Arts and Title 1 Supervisor of practicum and student teachers Educational Consultant, Stevens, Edgewater, Peck, Fitzmorris, and Dutch Creek Elementary Schools and Deer Creek Junior High Jefferson County Public Schools, CO In -class instruction/support for students & teachers Diagnosis of children with suspected educational handicaps March 6, 2018 - Page 72 of 114 1988 -1991 1977 -1979 Teacher leader/Building Staff Developer Trainer of Teachers Language Arts Department, Jefferson County Public Schools Montgomery County Public Schools, Maryland Workshop leader In-service training for new teachers Model teacher and supervisor 1976 -1979 Diagnostic Prescriptive Teacher Georgetown Hill Elementary, Montgomery County Public Schools Resource teacher to students and teachers Education University of Kansas, Lawrence, KS - BA in History Federal City College, Washington, D.C. - Early Childhood Education George Washington University, Washington, D.C. - MA in Special Education Univ rsity of Colorado, Boulder, CO - Administration, Curriculum, Supervision Art Students' League, Denver, CO - Fine Arts/Oil Painting Professional Honors and Involvements Tuition Grant/Stipend: • US Office of Education, full tuition grant to study at George Washington University • Colorado Principals' Center - stipends to attend International Principals' Center Annual Conventions Presentations: • "Stages of Adult Development" -1987 • "Strategies for Developing Writing" -1988 • "Developing a Vision for School? -1988 • "Using a Process Approach to Writing" -1990 • "Delivering Special Education Services Within the Regular Classroom" -1990 • "Framework for Thinking about Language Instruction" -1990-91 • "Writing Process" - Colorado State University - class instructor -1990-93 • "Teacher Performance Standard? -1993 • "Cognitive Coaching" - Colorado State University - class instructor -1993 • "Authentic Tasks for Primary Children" -1993 • 'Resiliency & Literacy - Students Tutor for Success" -1998 • 'Savvy Principal Workshop" - Colorado Department of Ed. - 2002 & 2003 March 6, 2018 - Page 73 of 114 Julie Hansen 4010 Fall Line Drive Vail, CO 81657 970/390-0878 jhansen@sprynet.com February 11, 2018 Patty McKenny Vail Town Clerk Town of Vail pmckenny c(Dvailgov.com Dear Ms. McKenny: I am re -applying for one of the open seats on the Art in Public Places board. I am a current AIPP board member; I was appointed in May 2014 and May 2016 to two year terms. Please submit my attached letter of interest to the Vail town counsel. Thank you, Julie Hansen 970/390-0878 jhansen@sprynet.com March 6, 2018 - Page 74 of 114 llhaun 1 . I'ICIC. ,\ichilrrt I\am llulidnll I)II IkT 01 \rcIiit itur l ath I Ir hnad t )Iliie lanauct February 12, 2018 Town Council 75 S Frontage Road Vail, CO 81657 Attn: Patty McKenny Re appointment to Town of Vail Art in Public Places Board Councilors, PIERCE ARCHITECTS VAIL, COLORADO I request that you consider my application favorably to extend my service to the Town of Vail through maintenance of my position as a member of the Art in Public Places Board. I have had the pleasure of serving the last several years on the AIPP Board. As a member of the DRB I have the opportunity to be a liaison between the two organizations. During my tenure we have made significant improvements in expanding the base of appreciation of public and private art in Vail. The creation of the Art Pass program is the primary endeavor that supports that expansion. I have appreciated the opportunity to participate in selection of public art for the new skateboard park, Visitor Center, Simba Run underpass, Winterfest, and art within public parks. I look forward to the upcoming stickwork installation by Patrick Dougherty in June. As a practicing Architect in the community for more than 40 years I have had the opportunity to interface with the AIPP on behalf of the party obliged to provide public art. This rather unique perspective allows me to have a better understanding of the public art process from the side of the provider and the recipient. I have served on the Board of Directors for the Design Council for the Denver Art Museum for more than 10 years and hope that I can enhance the relationship between our community and the artistic community of Colorado. Thank you for your consideration, William Pierce, AIA, LEED GA 165(1 I'allniue Rodd. Sunc ( -I \ail. Colo)ado 81657 I': 9711.-176.(d-12 I : ')70.476 1901 \\ai1architcck Loin March 6, 2018 - Page 75 of 114 peel/langenwalter architects, I.I.c. david m. peel, a.i.a. kathy langenwalter 2588 arosa drive vail, co 81657 970-476-2585 February 21, 2018 Vail Town Council Members Town of Vail 75 South Frontage Road Vail, CO 81657 Attn: Patty McKenny pmckennva.vailgov.com Dear Council Members; I have served as an active and participating member of the Art in Public Places Board in the past and would like to be appointed to the board. As a former member of the AIPP board 1 am familiar with their guidelines and master plan as well as the nuts and bolts of the program. I have had a good working relationship with Molly Eppard and other board members. As a design professional 1 have the necessary experience and qualities to serve and will bring my past experience and history of AIPP to the board. AIPP is looking forward to many exciting and challenging projects this year. I would appreciate the opportunity to work diligently as a board member toward the successful planning, implementation and completion of these projects. Thank you for your consideration. Yours truly, Kathy Langenwalter March 6, 2018 - Page 76 of 114 Art in Public Places Board A B C D E F G I H Date Julie Hansen Bill Pierce Kara Woods Trish Donovan Nancy Lassetter Margaret Rogers Susan Bristol 4/4/2016 Absent 5/2/1016 Absent Absent x x 6/6/2016 Absent x x X x x x x x X x x Absent Absent Absent Yes X x x x Absent Absent Absent Absent Yes 1 I Absent Yes 1 Absent Absent Absent 1 H 0) Absent Absent Absent Yes Absent Absent Absent Absent 0 z Absent Absent Absent Absent 1 in 0) >- l0 e- I 0 \ ,-I e --I N l0 ei 0 \ e -I \ 03 4.0 a --I 0 \ N e --I 0\ 1 l0 ei 0 \ M \ I l0 %--I 0 \ N \ e -I 12/5/20161 1/9/2017 2/6/2017 3/6/2017 4/3/2017 5/1/2017 N e -I 0 N 111 \ N ei 0 \ M \ N 8/7/20171 N r -I 0 \ e -i e --I 011 N a --I 0 \ N \ 1 N e-1 0 \ l0 \ e-1 12/4/20171 * N -i \ N \ N ei 00 '--I 0 N 000 \ t i 2/5/2018 3/5/2018 ei N m in 1.0 N CO 01 0� e�-I N %-1 C11 %-1 pi e e�-I %-1 epi ON N N N N N N N March 6, 2018 - Page 77 of 114 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Interviews for Building and Fire Code Appeals Board PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Conduct interviews for B&FAC Board. BACKGROUND: There are three vacancies on the Building & Fire Code Appeals Board. The Town Council will interview three applicants; appointments will include one person who will serve as a regular board member, and two people who will serve as alternates on the board. Duties of the B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of alternate building materials and methods of construction, as well as interpretations of the town building and fire codes, among other issues. The B&FCA meets as required. ATTACHMENTS: Description 030618 Memo B&FACB March 6, 2018 - Page 78 of 114 TOWN OFD Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: March 6, 2018 Subject: Interview and Appointment to Building and Fire Code Appeals Board (B&FCA). I. SUMMARY Town Council will have an opportunity to interview three applicants for three vacancies on the Building and Fire Code Appeals Board. The three applicants are currently serving on the Board. The interviews will be conducted during the afternoon meeting and appointments made during the evening meeting. The term for this appointment is five years ending March 31, 2023. The Council will appoint one person to serve as the "regular member" and appoint two people to serve as alternates. 11. BACKGROUND Duties of the B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of alternate building materials and methods of construction, as well as interpretations of the town building and fire codes, among other issues. The board will also review proposed building and fire codes amendments and code updates, and serve as technical advisors to the town council regarding the adoption of proposed amendments and updates. The B&FCA meets as required. It is noted that applicants must be a licensed architect, a registered engineer with structural, mechanical or electrical engineering experience, a construction company executive or superintendent with at least ten years of construction experience or an individual with similar building design and construction knowledge and experience. The interview schedule and name of applicants are as follows; all have met the eligibility requirements of residency and criteria listed above. Interviews are slated for 5 minutes each: 1 Kathy Langenwalter 2 Mark Donaldson 3 Mark Hallenbeck The current make-up of the B&FCA is shown below: Members Term Expires Steve Loftus 3/31/19 Mark Mueller 3/31/22 Rollie Kjesbo 3/31/19 Kyle Webb 3/31/19 March 6, 2018 - Page 79 of 114 The attached materials provide the letter of interest, resume, and attendance. The position vacancies were advertised with a public notice in the Vail Daily and posted on the Town of Vail website the last few weeks. Proposed interview questions are below: 1. The main responsibility of a board member is to hear appeals of decisions made by the Chief Building Official and Fire Marshal in relation to interpretation of the building and fire codes. How will your previous experience be utilized to render an impartial decision on a building or fire code requirement? (Example: The building official has determined that a specific foam product may not be used in a building. The contractor is appealing that decision to the board.) 2. One of the responsibilities of a board member is to review new editions of the building codes for possible adoption by the town. Do you have any experience in a code development process? If so, please give us an example. If not, please explain how your previous experience and education will help you participate in this process. 3. A mountain community such as ours may require the use of unique construction practices. Please give us an example of a construction practice that you have used to adapt to a condition that is unique to the environment. Attachments: ✓ Applicant materials / Attendance Records Town of Vail Page 2 March 6, 2018 - Page 80 of 114 peel/langenwalter architects, I.I.c. david m. peel, a.i.a. kathy langenwalter 2588 arosa drive vail, co 81658 970-476-2585 February 19, 2018 Vail Town Council Members Town of Vail 75 South Frontage Road Vail, CO 81657 Attn: Patty McKenny pmckennvCc�vailgov.com Dear Council Members; I am currently an active member of the Vail Building and Fire Codes Appeals Board and would like to continue serving on this board. As a licensed architect for many years, I am familiar with building and fire codes, building materials, and methods of construction. My work has included selecting alternate materials and methods as well as resolving conflicts and solving problems. 1 have a good working relationship with the staff as well as the necessary experience and qualities to serve as an advisor to the Council on building related issues. The board is currently reviewing the 2018 International Building and Residential Codes and is continuing to work on improving customer services within the Town of Vail building department. As a rule, 1 prepare for meetings, show up and participate. Thank you for your consideration. Yours truly, Kathy Langenwalter March 6, 2018 - Page 81 of 114 v IC\OR MARK DONALDS ARCHITECTURE PLAIIIIl119 I111191ORS SINCE 1977 ARCHITECTS ON FEB 20, 2018 Letter of Interest to continue service to the Town of Vail Building & Fire Code Appeals Board 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 To: Patty McKenny, Town Clerk CC: Christopher "CJ" Jarecki, Chief Building Official Please accept this letter as representing my personal interest in continuing to serve on the B&FCA. If reappointed, I will be quite honored to continue to work with our relatively new Building Department Staff along with our Fire Department representatives and fellow Board Members. Thank you for this opportunity to continue this service to the community of Vail to address and reconcile appeals, assist our Chief Building Official and Fire Marshall in town building and fire code interpretations and with adoptions of codes as they are presented to the B&FCA for review. Resume Summary I am the Principal of Victor Mark Donaldson Architects which began in Vail, CO in 1977. We continue our 40 year old practice with our 8 person staff with our primary office in Avon, CO and a satellite office in Denver, CO. We provide architectural, interior design and land planning services for a wide range of new and remodel commercial, residential, institutional and industrial projects all around Eagle and Summit Counties. Thank you again for this opportunity to continue to serve. March 6, 2018 - Page 82 of 114 February 23, 2018 Vail Town Council Attn: Patty McKenny, Town Clerk 75 South Frontage Road Vail, CO 81657 To All Vail Town Council Members; ROCKY MOUNTAIN CONSTRUCTION GROUP INC. CONIAII:ItCIAI. • ItI.iJDI:N rl.1.t. • ItIINO\.CI IONS Please accept my letter of interest to continue serving on the Town of Vail Building and Fire Codes Appeals Board (B&FCA). I have served on this Board for the past five years and would like to continue my participation and contribution of my extensive knowledge and familiarity with the Town of Vail building regulations. I have been in Vail since 2002 and own and operate my construction company, Rocky Mountain Construction Group, Inc., in the Town of Vail. I feel I strongly meet the requirements of being a construction company executive with more than ten years of construction knowledge and experience. I have attached my resume along with a list of construction projects I have completed, along with references for your review. Thank you for your consideration of my continued service on the Board of Appeals. Respectively; Mark Hallenbeck President & Owner Rocky Mountain Construction Group, Inc. markh@rockvmountainconstructiongroup.com Cell: 719-499-9248 Office: 970-476-4458 100 E. MEADOW DR. UNIT 6 VAIL, COLORADO 81657 OFFICE: (970) 476.4458 FAX: (970) 476.4951 March 6, 2018 - Page 83 of 114 Mark Hallenbeck 2113 Vermont Rd. Vail, Co. 81657 EDUCATION 1981 A.S. Electronics Pikes Peak Community College, Colorado Springs 1982 University of Colorado, B.S. 1994 Certified by RCSE for Class A -Unlimited Contractor License EXPERIENCE 2010 -Present Owner, Rocky Mountain Construction Group. See attachment for past and present projects. 1996-2010 Vice President/Partner, Highland Builders Corporation. Responsible for the day-to-day operation of projects. Developed and improved field programs on a continuous basis. Responsible for QC programs and safety programs. Supervised job foremen, assuring QC and safety procedures were followed, addressed problems, administration oversight, and interfaced with customers. Met with prospective clients to discuss their construction requirements. Prepared detailed project cost estimates. Reviewed monthly invoices and negotiated problems with subcontractors. Projects ranged up to $15 million. 1995-1996 Superintendent, Thomas Construction Company. Supervised and managed all subcontractors, field personnel, scheduling, resolved conflicts between subcontractors, architects, and clients. 1992-1996 President, Hallenbeck Construction, Colorado Springs. Managed day-to-day company operations, both commercial and residential projects. Administration duties included bidding and negotiating contracts, hiring personnel and subcontractors, material purchasing, payroll and distributing construction draws. Projects ranged up to $1 million. 1989-1991 Superintendent, CPM Group, Vacaville, CA. Supervised construction of 15unit, $500 million residential project. Managed subcontractor schedules and materials to insure QC. 1988-1990 Dillingham Construction of N.A., San Fanscisco, CA. Supervised interior construction and managed field personnel for $135 million commercial project. Scheduled, monitored and prepared weekly reports on all subcontractors' progress. Resolved conflicts relating to scheduling and QC. 1981-1988 Superintendent, C&M Development, Colorado Springs. Supervised construction during all phases, which included scheduling subcontractors, managing site development, holding weekly safety meetings, managing on-site personnel and field management administration duties. Designed and drafted blueprints. Projects ranged up to $4 million. March 6, 2018 - Page 84 of 114 December 24, 2017 ROCKY MOUNTAIN CONSTRUCTION GROUP INC. COMIAII:RCIAL • RESIDENTIAL • ItLiNC)\:CI'IONS I have been a general contractor for 37 years. Below, I have listed the projects that I have completed within the last 15+years and references for you to contact. The project's cost range up to 15 million dollars. Commercial Interiors 2006 Sweet Basil Restaurant. 2007 Sapphire Restaurant. 2008 Billy's Restaurant. 2008 Joe's Deli. 2009 Vail Mountain Lodge - Vail Athletic Club. 2009 Loro Piana - Vail & Aspen store. 2011 Lancelot Restaurant. 2011 Up the Creek Restaurant. 2012 Mountain Standard Restaurant. 2012 Tavern on the Gore Restaurant. 2013 Vendettas Restaurant. 2014 Blu Cow Bar & Restaurant. 2014 Sweet Basil Restaurant. 2015 Ti Amo Restaurant. 2015 Crespelle Pop Up Restaurant. Commercial Interiors 2015 Wild Bill's 2015 Shade of Vail. 2015 The Galley. 2016 Crespell's Restaurant. 2016 AlmResi Restaurant. 2016 Pendulum Restaurant. 2016 White Bison Restaurant. 2017 Craftsman Restaurant. 2017 La Taberna Restaurant Pop Up. 2018 La Taberna Restaurant. 2018 Campo De Fiori. 2018 Bill's Restaurant (Pending). 2018 Sweet Basil Restaurant. 120 WILLOW BRIDGE SUITE 7 VAIL, COLORADO 81657 OFFICE: (970) 476.4458 FAX: (970) 476.4951 March 6, 2018 - Page 85 of 114 Commercial Exteriors 2003-2004 Village Center Condominiums located in the Vail Village, comprising of 3 Buildings, and totaling 47 Units. While working on the exterior, we did MEP's, all safety systems and remodeled 37 units at the same time. 2007-2008 Landmark Commercial Building located in Lionshead-Commercial store fronts and we did the interiors for North face, One Track Mind and the Grocery Store. 2007 Bell Tower Building located in Vail Village. (Building where Axel's clothing store is located). 2009 Bridge Street Building located in Vail Village -Commercial Store fronts and we did the interior for Loro Piana, Ritz Club and Shirt Off My Back. 2015 Wall Street Building. 2016 Gore Creek Plaza. 2016 Vista Bahn Building. 2016 Landmark Building. Private Condominiums -Complete Gut 2004 Village Center Unit 5H - Carpenter Residence. 2008 Village Center Unit 7 C/D - King Residence. 2007 Creekside Building - Potter Residence. 2007 Village Center Unit 5C - Otto Residence. 2008 Village Center Unit 2C - Alvarez Residence. 2012 Solaris Unit 3H — Arelleno Residence. 2013 Village Center Unit 5J — Kreidle Residence. 2013 Village Center Unit 6F —Tujague Residence. 2014 Holiday House Unit 41— Appel Residence. 2014 228 Bridge Street Penthouse Unit. 2014 Edelweiss Unit 301— Ferriss Residence. 2015 Apple Residence- 9 Vail Rd 2015 Shank Residence - Lodge at Vail. 2015 Nordstrand Residence -Village Center. 2015 Kreidle Residence -Village Center. 2015 Aguirre Residence —Solaris. Private Condominiums -Partial Gut 2010 Solaris Unit 401— Cordova Residence. 2014 Village Center Unit 5 C/D —Tang Residence. 2014 Solaris Unit 701 Penthouse — Aguirre Residence. 2016 Village Center Caryn Clayman Unit 2/3E. 2016 Village Center Gentry Unit 3C March 6, 2018 - Page 86 of 114 Private Residences 2005-2008 Willow Creek (New spec. house Lot -3 / Lot -2). 2007 Nordstrand Residence — East Vail 2009 Blessing Residence — West Vail 2012 Dumas Residence-Singletree. 2014 Tjossem Residence — Buffer Creek 2014 Claire Residence — Edwards 2014 Nordstrand Residence — East Vail (again). 2015 Arellano Residence -Solaris. 2016-17 Matterhorn Condominiums Units 1-11 2017 Morgan Residence Single Tree. We are very experienced in residential and commercial projects and our goal is to have satisfied customers. I appreciate the opportunity to estimate your project and hope that I can be of service to you in the future. Sincerely, Mark Hallenbeck References: Matt Morgan, Owner, Sweet Basil / Mountain Standard Restaurant maft sweetbasil-vail.com 970 476-0125 Werner Schadl, Owner, Lancelot Restaurant, Lancelot0vail.net 970 476-5858 Dave Segerdahl Owner, Fall Line / White Bison / Crespell's Restaurants David Segerdahl ERM disgelevationresortmanasement.com 970 445-8286 Tom Carpenter, Village Center Home Owner,tom-carpenter(comcast,net 561373-8183 Burt Nordstand, Village Center Home Owner, Burt Nordstrand llurtOssg-autostop.corn 612 991-9121 John Brennen, Owner, Vendetta's Restaurant vendettasvall@aol.com 970 476-1305 Hans Berglund, Architect hansPberulundarchitects.com 970 926-4301 Jeff Selby, Developer Denver, Colorado Iselbv(srnapa.com 303 592-1102 Bill Pierce, Architect bill vailarchitects.com 970 476-6342 Kimie Kreldle , Village Center MIA Designs Home Owner kimiekreidleCamsn.com 303 324-9140 Brenda King, Village Center Home Owner, Brenda King brendaking99(aol,corrl 303 810-6084 Tiffiny Appel, Home Owner,Tiffany Glucksman tiffany,glucksmanegmail.corrl 303 882-0211 Polly Gentry, Village Center, Polly Gentry, poily,gentryemac,corn 316 571-4503 Steve Ferriss, Village Center Home Owner, Steve Ferriss $ferrissemsn.com 305 505-0313 March 6, 2018 - Page 87 of 114 Mark Donaldaon (alternate) V a) t�c fa 0 Absent X Absent X N N Mark Hallenbeck (alternate) V as IX m 0 Absent XX M.— Steve Loftus v a) c as 0 XXX X ao Rollie Kjesbo v as IX m 0 X X X X a o Kathy Langenwalter v as as 0 XXX X et ID Kyle Webb v as cc I m 0 Absent Absent Absent Absent o v Mark Mueller v as IX m 0 XXXX et co BOA Board Attendance October 12, 2017 November 9, 2017 December 14, 2017 January 11, 2018 February 8, 2018 March 8, 2018 0 0 N N May 10, 2018 June 14, 2018 July 12 2018 August 9, 2018 September 13, 2018 ITOTAL ATTENDED TOTAL ABSENT March 6, 2018 - Page 88 of 114 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA February 13, 2018 Meeting Results TOWN OF 1 X41 March 6, 2018 - Page 89 of 114 Vail Local Housing Authority TOWN OF VAIt Meeting Results MEMBERS PRESENT Steve Lindstrom Mary McDougall James Wilkins Staff Lynne Campbell Greg Clifton Tuesday, February 13, 2018 3:00 PM — 5:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT Molly Morales Francisco Meza Lindstrom called the meeting order at 3:05PM as a quorum was present. The Board reviewed and approved the January 23, 2018 meeting results as presented. MOTION: McDOUGALL SECOND: WILKINS VOTE: 3-0 Next up Krista Miller, HR Director, provided an update regarding the Housing Director Position search 41 complete applications have been submitted. Human Resources has reviewed and placed applicants into tiers. Applicants are from a variety of backgrounds including urban policy, development experience to resort executive directors. Roughly 10 applicants have local ties. First goal is to reduce list to 15 applicants for first interview phone screening then reduce to about 10 for panel interviews. The panel will consist of 2 directors, 2 (VLHA members) and the housing coordinator. Greg Clifton will have one on one interview and the final decision. The panel's role will be to guide the Town Manager interviewing 5-6 applicants and recommend 3 to move forward. Timeframe for interviews could be as soon as the first week in March. Clifton would prefer all interviews completed in 1 day with the panel and Clifton sharing at end of day. Clifton wants to meet with the panel and review candidate qualities and what the Town is seeking for the housing director position. He wants values to reflect values of Council and Town with transparency being key. The Board suggested a local candidate would be high on the list and would carry more weight. The Board would discuss who could be available for a full day of interviews. Steve will contact Krista with who is available. McDougall motioned to exit the regular meeting and enter Executive Session per C.R.S. §24-6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to Page 1 March 6, 2018 - Page 90 of 114 determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. MOTION: McDOUGALL SECOND: WILKINS VOTE: 3-0 Wilkins motioned to exit executive session and reenter the regular meeting. MOTION: WILKINS SECOND: McDOUGALL VOTE: 3-0 As a result of actions from the executive session Wilkins motioned staff move forward with Vail InDEED offers MOTION: WILKINS SECOND: McDOUGALL VOTE: 3-0 Wilkins motioned to adjourn the meeting at 4:30PM. MOTION: WILKINS SECOND: McDOUGALL Next Meeting — February 27, 2018 Future Agenda Items: Page 2 VOTE: 3-0 March 6, 2018 - Page 91 of 114 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: January Sales Tax Memorandum ATTACHMENTS: Description January 2018 Sales Tax Report TOWN OF 1 X41 March 6, 2018 - Page 92 of 114 MEMORANDUM February 28, 2018 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: January 2018 Sales Tax Vail will collect an estimated $37,200 in additional January sales tax to bring collections up to $3,470,712. January will be down 6.8% or $254,526 from January 2017 and down 6.5% or $240,843 from budget. March 6, 2018 - Page 93 of 114 Month 2006 2007 2008 2009 2010 2011 Town of Vail Sales Tax Worksheet Estimate 2/28/2018 2012 2013 2014 2015 2016 2017 Budget 2018 Collections Budget Variance % Change from 2017 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,238 3,711,555 3,470,712 (240,843) -6.83% -6.49% Total 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,238 3,711,555 3,470,712 (240,843) -6.83% -6.49% ilk AIL February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,692,619 3,693,323 March 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,643,162 4,057,967 April 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,089,749 1,386,906 1,302,300 May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 659,511 656,359 June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,390,018 1,458,576 July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,216,792 2,318,094 August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,865,063 1,893,544 September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,390,795 1,406,484 October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 943,467 950,679 November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 1,002,806 1,002,771 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,672,949 3,594,348 Total 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,589,326 26,046,000 March 6, 2018 - Page 94 of 114 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: December 2017 Business Review ATTACHMENTS: Description December 2017 Vail Business Review TOWN OF 1 X41 March 6, 2018 - Page 95 of 114 TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review December 2017 February 28, 2018 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of December and the year. Overall December sales tax decreased 4.6% with retail decreasing 4.0%, lodging decreased 7.0%, food and beverage increased 1.3%, and utilities/other decreased by 11.1%. Excluding the out of town category; sales tax for the month of December was down 4.4%. The year resulted in a 0.8% decrease overall with retail decreasing 0.1%, lodging decreased 1.7%, food and beverage increased 2.5%, and utilities/other decreased by 9.0%. Excluding the out of town category; sales tax for 2017 was down 0.1%, or $26,429. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator March 6, 2018 - Page 96 of 114 TOW I OF VAIL December TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter December 2017 Sales Tax December 2016 Collections December 2017 Collections December 0- /0 Change VAIL VILLAGE Retail 660,536 646,233 -2.17 % Lodging 850,158 756,865 -10.97 % F & B 564,739 551,243 -2.39 % Other 18,872 8,257 -56.25 % Total 2,094,305 1,962,598 -6.29 % LIONSHEAD Retail Lodging F&B Other 258,591 221,453 -14.36 % 538,421 491,077 -8.79 % 119,505 127,911 7.03 % 8,710 8,198 -5.87 % Total 925,226 848,639 -8.28 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 301,676 306,747 1.68 Lodging 112,741 148,892 32.07 % F & B 42,536 56,810 33.56 % Other 12,164 10,511 -13.59 % Total 469,117 522,960 11.48 % OUT OF TOWN Retail 164,717 156,117 -5.22 % Lodging 46,572 42,096 -9.61 % F&B 1,142 1,118 -2.08% Utilities & Other 147,451 139,405 -5.46 % Total 359,883 338,737 -5.88 % 2/28/2018 5:33:07 PM emGovPower Page 1 of 2 March 6, 2018 - Page 97 of 114 December TOWN OFTOWN OF VAIL BUSINESS REVIEW VAIL Sales Tax Newsletter December 2017 Sales Tax TOTAL December 2016 Collections December December 2017 Collections Change Retail 1,385,520 1,330,565 -3.97 % Lodging And Property Mgmt 1,547,892 1,438,931 -7.04 Food and Beverage 727,923 737,082 1.26 % Other 187,197 166,372 -11.12 % Total 3,848,531 3,672,949 RETAIL SUMMARY -4.56 December December December 2016 2017 yo Collections Collections Change RETAIL -FOOD 240,857 246,527 2.35 RETAIL -LIQUOR 79,285 76,533 -3.47 % RETAIL -APPAREL 227,586 247,979 8.96 RETAIL -SPORT 557,894 474,351 -14.97 RETAIL -JEWELRY 48,394 48,598 0.42 RETAIL -GIFT 11,115 10,498 -5.55 RETAIL -GALLERY 3,933 3,509 -10.79 RETAIL -OTHER 216,419 222,532 2.82 RETAIL -HOME OCCUPATION 37 23 -38.67 % Total 1,385,520 1,330,550 -3.97 % 2/28/2018 5:33:07 PM emGovPowe r Page 2 of 2 March 6, 2018 - Page 98 of 114 TOW I OF VAIL December YTD TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter December YTD 2017 Sales Tax December YTD 2016 Collections December YTD 2017 Collections December YTD 0 - Change VAIL VILLAGE Retail 3,731,627 3,852,264 3.23 Lodging 4,647,678 4,843,623 4.22 F & B 4,334,465 4,527,716 4.46 % Other 193,249 110,653 -42.74 % Total 12,907,019 13,334,100 3.31 % LIONSHEAD Retail 1,347,014 1,330,344 -1.24 % Lodging 3,043,090 3,076,664 1.10 F & B 1,124,252 1,149,853 2.28 % Other 69,070 75,231 8.92 Total 5,583,426 5,632,092 0.87 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 1,992,345 1,920,263 -3.62 % Lodging 1,202,781 828,306 -31.13 % F & B 582,269 512,298 -12.02 % Other 79,615 93,966 18.03 % Total 3,857,010 3,354,833 OUT OF TOWN Retail 1,488,709 1,448,416 Lodging 297,807 283,188 F & B 13,973 14,226 Utilities & Other 1,638,835 1,522,313 -13.02 % - 2.71 % - 4.91 % 1.81 - 7.11 % Total 3,439,324 3,268,144 -4.98 % 2/28/2018 5:33:45 PM emGovPower Page 1 of 2 March 6, 2018 - Page 99 of 114 December YTD TOWN OF VAIL TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter December YTD 2017 Sales Tax TOTAL December YTD December YTD 2016 2017 Collections Collections December YTD % Change Retail 8,559,696 Lodging And Property Mgmt 9,191,355 Food and Beverage 6,054,958 Other 1,980,770 Total 25,786,778 8,551,276 9,031,782 6,204,093 1,802,175 25,589,326 RETAIL SUMMARY - 0.10 % - 1.74 % 2.46 % - 9.02 % -0.77 December YTD December YTD 2016 2017 Collections Collections December YTD % Change RETAIL -FOOD 1,562,516 1,567,945 0.35 RETAIL -LIQUOR 535,682 555,317 3.67 % RETAIL -APPAREL 1,513,720 1,561,107 3.13 RETAIL -SPORT 2,719,055 2,607,629 -4.10 RETAIL -JEWELRY 238,245 238,258 0.01 RETAIL -GIFT 60,254 61,077 1.37 RETAIL -GALLERY 38,497 32,462 -15.68 RETAIL -OTHER 1,891,256 1,926,871 1.88 RETAIL -HOME OCCUPATION 470 463 -1.48 Total 8,559,696 8,551,130 -0.10 % 2/28/2018 5:33:45 PM emGovPowe r Page 2 of 2 March 6, 2018 - Page 100 of 11, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Revenue Update ATTACHMENTS: Description Revenue Update TOWN OF 1 X41 March 6, 2018 - Page 101 of 11, TOWN OF VAIL REVENUE UPDATE March 6, 2018 Sales Tax Upon receipt of all sales tax returns, January collections are estimated to be $3,470,712 down 6.8% from last year and down 6.5% compared to budget. Inflation as measured by the consumer price index was up 2.1% for January. The annual budget totals $26.0 million. Real Estate Transfer Tax (RETT) RETT collections through February 28 total $514,918 down 29.6% from this time last year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through February 28 total $155,970 compared to $85,955 from this time last year. The annual budget totals $1,975,900. Parking Revenue Season to date: Pass sales from November through February 28 total $1,186,365 up 24.1% from prior winter season. The significant increase in pass sales was largely due to the purchase of blue passes by Vail Health due to loss of parking during construction. Daily sales from the parking structures from November through February 28 total approximately $2,338,504, down 13.5% from the prior winter season. 1 March 6, 2018 - Page 102 of 11, TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Agenda Meeting Topics (proposed ands subject to change) ATTACHMENTS: Description Future Agenda Meeting Topics March 6, 2018 - Page 103 of 11, afternoon TOWN OF VAIL' Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: March 6, 2018 Subject: Proposed agenda topics for future meeting agendas The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. March 13, 2018 Annual Community Meeting Annual Town of Vail Community Meeting evening SAVE THE DATE Join us for our Annual Town of Vail COMMUNITY MEETING Special t;ihu;s to this year's Trailblazer Award recilsients 5heika & Pepi Gramshammer March 20, 2018 TUESDAY, MARCH 13 5 - 7 p.m. Donovan Pavilion Ceta s coming ECC,. TOWN OF VAIL PEC Board Interviews & Selection afternoon/ evening DRB Board Interviews & Selection afternoon/ evening Epic Discovery Update afternoon East Vail Water Quality Contract evening Proposal for Summer Parking (managed parking calendar) evening Joint meeting with Vail Recreation District to review Vail Nature Center Plan update evening Colorado Classic Bike Race Update evening April 3, 2018 CML - Annual Conference & Legislative Updates (Mamet et al) afternoon Japan Visit Report afternoon CSE Joint Meeting (Event Categories Review) afternoon Proposal for Recognition of Boards & Commissions afternoon Award Contracts: Holy Cross Undergrounding (Bighorn, Intermountain) & ERWSD IGA evening RSES Parking Structure Contract evening April 17, 2018 Proposal and Recommendations for "Concert Events Venue Guidelines" VRD : Request for Funding (Eagle -Vail soccer field maintenance costs) May 1, 2018 TBD May 15, 2018 VLHA Interview & Selection (one vacancy) VLLA Interview & Selection March 6, 2018 - Page 104 of 11, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Minutes Draft- February 14, 2018 ATTACHMENTS: Description CSE Minutes Draft - February 14, 2018 TOWN OF 1 X41 March 6, 2018 - Page 105 of 11, TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, February 14, 2018 @ 8:00a.m. AGENDA: Meeting materials can be accessed at the following link: http://bit.ly/2DDJ Rc9 CSE Members Present: TOV Staff Present: Others Present: Mark Gordon Alison Wadey Barry Davis Rayla Kundolf Samantha Biszantz Kim Newbury Rediker Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Mia Vlaar, Economic Development Director Colleen Davis, Vail Centre Beth Pantzer, Bravo! Vail Chris Cares, RRC David Becker, RRC CSE Chair, Barry Davis, called the meeting to order at 8:04am. Administrative Items Approval of the Minutes of the CSE Meeting on January 10, 2017 Motion to approve the minutes of the CSE Regular Meeting on January 10, 2018 as presented. M/S/P: Kundolf/Rediker/Unanimous. The motion passed 6-0 (Valenti Absent) Meeting Reminders: • Joint meeting with Town Council Regarding Event Categories: March 20 (TBD) RRC & Associates 2017 Survey Program Presentation Please see presentation for further details CSE Minutes February 14, 2018 Page 1 of 4 March 6, 2018 - Page 106 of 11, • Cares said he believes there is not another mountain town that has such a balanced and full calendar of events. • Cares noted they moved to a follow-up web based survey. • Vlaar noted that Town of Vail Finance Department is using new tax software that can track an event's specific tax revenue. • Davis asked for clarification. • Waniuk confirmed that it is the event's vendors and businesses sales tax that can be tracked. • Cares asked to clarify if the tax software can hone in on the 5 days of Burton. Vlaar said that is a future goal but currently we do not collect sales tax on a daily basis. • Davis asked if the Burton survey came out of the CSE budget. • Cares said the web survey came out of Burton's budget but the intercept survey came out of the CSE's budget. • Waniuk noted that since Burton is the largest funded Town of Vail event it made sense to perform the intercept survey. • Gordon asked why Kick It 3v3's survey was canceled. • Waniuk said they performed their own survey and did not send out the CSE's survey link. • Cares noted that event survey participation has improved overall but there is still room for improvement. • Waniuk asked if overnight visitor can be broken out into Front Range vs. all others. • Becker said yes. • Wadey asked if there is an overall survey respondent number. • Becker said it is 2,800 total. • Gordon asked if Vail Craft Beer Classic survey results are an outlier. • Waniuk said she was at the event and believes that the number is true based on her observations. • Becker noted that the Vail Craft Beer Classic sample was small around 32 or 33 people. • Waniuk noted that Vail Lacrosse Shootout's net promoter score is much higher than other sports tournaments and will dig deeper into what they are doing right. • Rediker said she was surprised the Vail Yeti net promoter score was so low. Saeger noted that these are 2017 results and they were still having crowd management issues during this time. • Saeger added they have improved in 2018 and will be interesting to see if this number goes up. • Cares noted that the question of asking whether they've been here at the event before is an important question. • Waniuk noted that there is fall off between visiting one time to visiting four or five times and that it drops off in the middle between two or three visits. • Rediker noted Vail Symposium has multiple events annually versus one weekend. CSE Minutes February 14, 2018 Page 2 of 4 March 6, 2018 - Page 107 of 11, • Gordon asked how much of a driver Vail Family Fun Fest was to specifically attract people to town. • Becker said yes the reasoning per the survey results was 3.8 out of 10. • Davis noted the guests that are attending are here to enjoy Vail and are spending money while they're in town. • Gordon confirmed that the aggregate of $0.60 means that the Town of Vail lost $0.40. • Becker noted that if all events were added then it would be more around $1.40. Davis asked if Spring Back to Vail was council funded and it should be included in Council funded survey. • Waniuk said yes and will make adjustments. • Cares noted that the other intangible benefits of special events are very important and cannot be overlooked. • Vlaar noted three thoughts: 1. Should we separate out sports tournaments in order to be able to look at all other events? 2. Are you a first time visitor to this event? 3. How do we move forward with survey Council funding events? • Waniuk said initially they were included in CSE survey program but do not receive additional funding from Council to CSE. • Waniuk said in order for these events to be surveyed the budget needs to be increased by 35%. Review 2018 Survey Program Events Please see presentation & attachment for further details. o Waniuk noted that the goal is to create criteria around which events are surveyed. o Gordon suggested that VLMDAC provide funding for an intercept survey of Vail America Days since it is purely based on obtaining demographic info. o Wadey noted that the number of people responding to the surveys needs to be improved because some events are only having 15 people respond. o Gordon asked if the lack of sample size is on the event producer. o Waniuk said it is a number of things including delaying the time to send out the survey, incentives, communication, etc. o Gordon suggested having a survey score on their scorecard. o Waniuk said the challenge is that only about half of the events are surveyed. Rediker said there is a lot of fatigue of businesses being asked for incentives. Rediker said this should be on the event to acquire incentives. o Gordon suggested that we should build incentives into their budget for items such as gift cards to local businesses. o Rediker suggested taking Burton off the table. o Vlaar asked that we already receive the data we want through the web survey. Waniuk noted that new signature events are required to survey. Education & Enrichment Category Discussion CSE Minutes February 14, 2018 Page 3 of 4 March 6, 2018 - Page 108 of 11, Waniuk noted that she may push their Council work session to a Council date in April. New Business and Community Input: Kundolf asked for ERC feedback on events before they come in for event recaps. Saeger said yes, he will compile feedback from ERC. v Motion to adjourn at 9:30am. M/S/P: Davis/Wadey/Unanimous. Motion passed 6-0 (Valenti Absent) CSE Minutes February 14, 2018 Page 4 of 4 March 6, 2018 - Page 109 of 11, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Minutes Fiinal - February 13, 2018 ATTACHMENTS: Description VEAC Minutes Fiinal - February 13, 2018 TOWN Of 9 March 6, 2018 - Page 110 of 11, Vail Economic Advisory Council February 13, 2018 - 8:00 AM — 10:00 AM MEETING MINUTES Packet Materials Link: http://bit.ly/2E3G2xV VEAC Members Present: Rayla Kundolf, Chris Romer, Mark Gordon, Matt Morgan, Alison Wadey, Kim Newbury- Rediker, Sara Franke, Lori Pohl, Mike Glass Town of Vail Staff Present: Mia Vlaar, Economic Development Director, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager Others Present: Ryan Kelsey - The Antlers Introduction — Economic Development Director, Mia Vlaar (5 minutes) Discussion VEAC Goals/Objectives Gordon asked about the VEAC making recommendations to council. Kundolf mentioned the types of frank discussions that occur during the meeting. Morgan asked about clarifying the mission of the group. Romer suggested using the Economic Development Strategic Plan outline as discussion points for these meetings. Kundolf mentioned that she sees this as a "think tank" for the town manager and council. Destimetrics/Inntopia "Deep Dive", Katie Barnes (20 minutes) N/A scheduled for March 13. Town of Vail Financials, Kathleen Halloran (15 minutes) Upon receipt of all sales tax returns, December collections are estimated to down 3.8% from last year and down 5.3% compared to budget. RETT collections through December 31 total $6,231,061 down 8.4% from 2016 and up 6.5% from budget. Across all funds, 2017 total revenue of $59.8 million is up 0.5% from the amended budget and down 2.1% from prior year. The majority of the difference from prior year is related to decreased daily parking sales, and the Real Estate Transfer Tax received for the sale of the Four Seasons in December 2016. Mid -Winter Business Update — VEAC members (10 minutes) Romer stated occupancy is dropping, but rate is flat or up. Kundolf stated that a lot of her neighbors in East Vail took beach vacations this year, but her business has been doing well at the art gallery. She said that her neighborhood in East Vail is packed with Airbnb guests. Gordon stated that for real estate the Front Range visitors are a great audience. Morgan said that he usually never worries about the holidays, because the guest is coming to town regardless. Morgan was surprised that December was less than 10% down. January was an adequate month, not great business, but not as down as perceived. Kundolf said that she VEAC Minutes February 13, 2018 March 6, 2018 - Page 111 of 11, saw Brazilian guests and Mexican guests. Kelsey, the Revenue Manager from The Antlers said Brazil is flat, Argentina is up and Canada is very good for them as well. Clifton said that the Doubletree is still under construction. Town Manager's Report, Greg Clifton (15 minutes) Town Council will be holding a joint session with Vail Resorts and a separate session with Eagle County. Clifton anticipates the Eagle County discussion will focus on transit along the corridor. Express and regional transit between the communities is a key topic. Discussions about parking need to also encompass transit considerations. Housing, climate action plan, open space and trails will also be on the agenda. Clifton said that it's important for the community to be resilient and how can Vail plan proactively rather than react. Also under discussion is planning for West Vail and the Civic areas, such as Dobson Arena. Clifton thinks it's important for business owners and other stakeholders to be involved and provide feedback on these plans. Clifton mentioned the potential Olympic bid (for 2030), there is a meeting on February 28. There are local representatives involved in the exploratory committee. There is a discussion about holding a Welcome Back celebration for the returning athletes to bring the community together. Specifically relevant to this group is keeping good employees due to housing situation. It's difficult to keep a consistent staff. Wadey said a lot of her Chamber businesses are providing better incentives in order to keep the staff on board. Vlaar mentioned that it could be a good opportunity to have the community businesses come together and offer a package of shared benefits of working in the town so it's consistent for potential employees. Gordon spoke about medical benefits and asked if there is an option for the town to get assist. He asked if it is possibly to create a group, Romer said that it's not an option to create a "synthetic" group under the current law. Chamonix is coming to a close, half a dozen units are closed and occupation is occurring. Citizen Input (5 minutes) Other Business (5 minutes) Vlaar reviewed the Estes Park Dashboard format with the group and said that she will create the initial dashboard for Vail and send it for comments to the group. • Parking Task Force Meeting is 2/23. • VCBA is hosting a lunch with Doug Lovell and his staff on Thursday 2/15. See Alison Wadey for details. Adjournment Next Meeting: Tuesday, March 13, Vail Town Council Chambers — 8:OOam VEAC Minutes February 13, 2018 March 6, 2018 - Page 112 of 11, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Private use of Town of Vail property PRESENTER(S): Matt Mire, Town Attorney March 6, 2018 - Page 113 of 11, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:30 p.m. TOWN Of UAIL March 6, 2018 - Page 114 of 11,