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2018-03-20 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 12:00 PM, March 20, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Site Visits 1.1. Public Works Shop Site Visit and Masterplan Update Discussion (Lunch Included) Presenter(s): Greg Hall, Director of Public Works/Transporation Susie Hervert, General Services Administrator Action Requested of Council: Upon site visit and discussion to familiarize the Town Council with the Public Works site and facilities, staff is requesting approval to proceed with the completion of the Masterplan update and site analysis and enter into negotiations with the local architectural firm who designed three of the four previous phases. Background: The Public Works Department is in the process of initiating work on a Public Works/Transportation Maintenance Facility Masterplan Update to include schematic design. Town Council has approved a budget of $300,000 for the update and 1st phase construction design in the 2018 Capital Fund budget and $13.5M is in the 5 -year Capital Project Plan in 2019. Ongoing expansions, modifications, and service level increases in the department's maintenance responsibilities over the years have placed a strain on the current facility. Additionally, heavy equipment, transit fleet, and equipment/material storage have surpassed the capacity of the current space. The purpose of the Master Plan Update is to address the current operational issues as it relates to the site and facilities, maximize opportunities for other desired uses, and ensure that the next phase of facility expansion/improvements meets the future needs of the department for the 15 to 20 years. Staff Recommendation: Town Council to approve the completion of the Masterplan Update and site analysis and allow staff to enter into negotiations with the local architect, Mark Donaldson. 2. Joint Meeting with Vail Recreation District for Vail Nature Center Plan Review 2.1. Vail Nature Center Study Presentation - Update on Phase 0 Needfinding Research, Master Plan Review and Technical Feasibility Study (Joint meeting with the Vail Recreation District) Presenter(s): Todd Oppenheimer, Landscape Architect, and Hopkins Architecture Team Action Requested of Council: To provide feedback and direct staff. Background: The Vail Nature Center building and site are well regarded and enjoyed by residents and guests within the community. Currently the 90 min. 60 min. March 20, 2018 - Page 1 of 244 condition of the Vail Nature Center does not reflect the attitude the community holds toward the facility or its potential as an environmental stewardship learning center. The 2013 Ford Park Master Plan, the 2015 Vail Nature Center Interpretive Master Plan, Phase 0 research, and professional evaluations of the site and facility offer insights into the existing conditions and future potential of the Vail Nature Center. Those insights and immediate and long-term next steps are included in the presentation. Staff Recommendation: Town Council provide specific direction to Staff as to how to proceed with the current and future operations of the Vail Nature Center. 3. Presentations / Discussion 3.1. Proposed improvements to the annual Town of Vail Spring Cleanup Events 15 min. Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator Action Requested of Council: Staff requests feedback from Council on a proposal to make improvements to the annual cleanup day event and increase community engagement in ongoing environmental sustainability initiatives. Background: Participation has steadily declined in the volunteer component of the annual town spring cleanup event. The proposed improvements are an effort to more directly increase awareness and engage the community on sustainability initiatives in the community and increase participation. Staff Recommendation: There is no staff recommendation at this time. Staff is seeking feedback from the Vail Town Council on the proposed improvements to events around cleanup day with the following objectives: (1) Increase participation (2) Expand awareness on environmental sustainability (3) Drive community engagement in environmental sustainability initiatives (4) Provide a needed service to the community in the safe disposal of hard to recycle items. 3.2. 2017 Year -End Investment Report 10 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Informational only. Background: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2017. 4. DRB / PEC Update 4.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 5. Interviews for Boards and Commissions 10 min. 5.1. Interviews for Design Review Board 20 min. Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Interview candidates who are interested in serving on DRB. Background: Three vacancies exist on the Town of Vail Design Review Board (DRB) and interviews will be conducted during the afternoon March 20, 2018 - Page 2 of 244 meeting. The term of each new appointment begins April 1, 2018 and expires on March 31, 2020 (two year terms). Duties of the five -member DRB include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architecual and aesthetic matters. 5.2. Interviews for Planning and Environmental Commission Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Interview candidates who are interested in serving on PEC. Background: Four vacancies exist on the Town of Vail Planning and Environmental Commission (PEC) and interviews will be conducted during the afternoon meeting. Applicants must be residents and registered voters of the Town of Vail. The term of the appointment begins April 1, 2018 and expire on March 31, 2020 (two year terms). Duties of the seven -member PEC include review and determination of requests for variances and conditional use permits, and recommendations to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. 20 min. 6. Information Update 6.1. Vail Local Housing Authoriy Meeting Results 5 min. 6.2. Art In Public Places Board Meeting Minutes 6.3. Commission on Special Events Meeting Draft Minutes from the March 7, 2018 meeting 6.4. Vail Economic Advisory Council Minutes Final from March 13, 2018 meeting 7. Matters from Mayor, Council and Committee Reports 8. Executive Session 8.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential purchase, sale and lease of real property and discussion of Vail InDeed deed restriction. Presenter(s): Matt Mire, Town Attorney 9. Recess 9.1. Recess 4:30 pm 45 min. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website March 20, 2018 - Page 3 of 244 www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. March 20, 2018 - Page 4 of 244 TOWN Of UAIL VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Public Works Shop Site Visit and Masterplan Update Discussion (Lunch Included) PRESENTER(S): Greg Hall, Director of Public Works/Transporation Susie Hervert, General Services Administrator ACTION REQUESTED OF COUNCIL: Upon site visit and discussion to familiarize the Town Council with the Public Works site and facilities, staff is requesting approval to proceed with the completion of the Masterplan update and site analysis and enter into negotiations with the local architectural firm who designed three of the four previous phases. BACKGROUND: The Public Works Department is in the process of initiating work on a Public Works/Transportation Maintenance Facility Masterplan Update to include schematic design. Town Council has approved a budget of $300,000 for the update and 1st phase construction design in the 2018 Capital Fund budget and $13.5M is in the 5 -year Capital Project Plan in 2019. Ongoing expansions, modifications, and service level increases in the department's maintenance responsibilities over the years have placed a strain on the current facility. Additionally, heavy equipment, transit fleet, and equipment/material storage have surpassed the capacity of the current space. The purpose of the Master Plan Update is to address the current operational issues as it relates to the site and facilities, maximize opportunities for other desired uses, and ensure that the next phase of facility expansion/improvements meets the future needs of the department for the 15 to 20 years. STAFF RECOMMENDATION: Town Council to approve the completion of the Masterplan Update and site analysis and allow staff to enter into negotiations with the local architect, Mark Donaldson. ATTACHMENTS: Description Public Works/Transportation Shop Masterplan Update Memo 1994 Executive Summary Master Plan Report - Public Works Shop March 20, 2018 - Page 5 of 244 TOWN OF VAlL Memorandum To: Vail Town Council From: Public Works Department Date: March 14, 2018 Subject: Public Works/Transportation Maintenance Facility Masterplan Update I. INTRODUCTION The Public Works Department is in the process of initiating work on a Public Works/Transportation Maintenance Facility Masterplan Update to include schematic design. Town Council has approved a budget of $300,000 for the update and 1st phase construction design in the 2018 Capital Fund budget and $13.5M is in the 5 -year Capital Project Plan in 2019. Ongoing expansions, modifications, and service level increases in the department's maintenance responsibilities over the years have placed a strain on the current facility. Additionally, heavy equipment, transit fleet, and equipment/material storage have surpassed the capacity of the current space. The purpose of the Masterplan Update is to address the current operational issues as it relates to the site and facilities, maximize opportunities for other desired uses, and ensure that the next phase of facility expansion/improvements meets the future needs of the department for the next 15 to 20 years. II. BACKGROUND The Public Works and Transportation Maintenance complex was originally developed in 1979 and has undergone previous expansions since the 1980's. Beginning in the early 1990's, the Public Works Department completed a Shop Masterplan to comprehensively evaluate the site and facility needs through a twenty-year planning horizon. The Public Works Shop Masterplan was reviewed by the Planning and Environmental Commission and adopted by the Vail Town Council. The adopted Masterplan guided the development of several phased expansions beginning in 1995 over multiple years that saw improvements and modifications to the bus wash/fueling facility, bus barn, paint booth, sign shop, electrical bay, Public Works Administration building, tunnel entrance, and the addition of Buzzard Park Employee Housing. In 2003, the next phase of the Shop Masterplan completed the expansion and improvements to the Fleet Maintenance shop and associated areas. The Masterplan update is critical as it will prioritize identified needs and guide the Town with the next set of phased improvements and modifications for consideration. The March 20, 2018 - Page 6 of 244 program for the update of the Public Works/Transportation Maintenance Facility Masterplan will incorporate the following elements for consideration: • Building/site expansion to the north • Renovated/expanded Streets, Carpentry, and Landscape shops/bays • Addition of lower level restrooms • Training room, office, and lunchroom renovation • Elevator • Equipment and employee parking • Additional employee housing • Covered cold storage • Snow Dump expansion • Electrical system upgrades (due to expansion and electric bus charging) • Photovoltaic array farm • Frontage Road turn lanes/tunnel widening • Utility evaluation and possible upgrades to sewer lift station and water and gas main capacity • Future biomass or other alternative energy generation site • Rockfall and debris flow mitigation • Landscape enhancements on berm for visual screening • Wildlife impacts Local architect, Mark Donaldson has served as lead consultant on the previous phases of the Town Shop's renovations and expansions in addition to doing site analysis work on a potential Buzzard Park Phase II. Staff will issue an RFP for the project design and construction document preparation once the Masterplan process determines a first phase scope and parameters. As the Masterplan Update process moves forward, the Town Council will have many opportunities to provide feedback and direction to staff as outlined below. Next Steps: • Enter into contract negotiations for Masterplan Update • Council award Masterplan consultant contract • Prepare draft and final Masterplan Update in written and graphic format outlining and illustrating all programmatic elements in detail for PEC and Town Council approval • Prepare 2019 capital budget request based on Masterplan recommendation • Issue RFP for design and construction document preparation • Town Council award design and construction document contract • Complete Town of Vail entitlement process for Phase I • Bid Phase I construction phase • Town Council award construction contract for Phase I improvements Town of Vail Page 2 March 20, 2018 - Page 7 of 244 III. ACTION REQUESTED Staff is seeking Town Council approval to proceed with preparation of the Masterplan update and site analysis and enter into negotiations with the local architectural firm who designed three of the four previous phases. IV. STAFF RECOMMENDATION Town Council to approve the completion of the Masterplan update and site analysis and allow staff to enter into negotiations with the local architect, Mark Donaldson. V. ATTACHMENTS The 1994 Executive Summary Master Plan Report Town of Vail Page 3 March 20, 2018 - Page 8 of 244 11.0 J EXECUTIVE SUM1VIARY MASTER PLAN REPORT PUBLIC WORKSITRANSPORTATION FACILITY TOWN OF VAIL Vail, Colorado prepared by: Morter Architects RNL Design Fleet Maintenance Consultants, Inc. January 1994 March 20, 2018 - Page 9 of 244 EXECUTIVE SUMMARY MASTER PLAN REPORT PUBLIC WORKS/TRANSPORTATION FACILITY TOWN OF VAIL Vail, Colorado prepared by: Morter Architects RNL Design Fleet Maintenance Consultants, Inc. January 1994 March 20, 2018 - Page 10 of 24, r 1 1 1 1 EXECUTIVE SUMMARY 1 1 1 1 1 1 1 1 1 1 1 1 MASTER PLAN REPORT PUBLIC WORKS/TRANSPORTATION FACILITY TOWN OF VAIL Vail, Colorado Prepared by: Morter Architects RNL Design Fleet Maintenance Consultants, Inc. January 1994 March 20, 2018 - Page 11 of 24, 1 1 1 1 0 1 1 1 1 1 1 1 1 J TABLE OF CONTENTS Introduction 1 Methodology 1 Existing Conditions 3 Space Needs 5 Recommended Master Plan 8 Project Phasing and Budget 16 Appendices Staff Memo to Planning and Environmental Commission dated January 10, 1994 Meeting Minutes of Planning and Environmental Commission dated January 10, 1994 March 20, 2018 - Page 12 of 24, EXECUTIVE SUMMARY PUBLIC WORKS/TRANSPORTATION MASTER PLAN INTRODUCTION In the Spring of 1993, the Town of Vail contracted with Morter Architects, in association with RNL Design and Fleet Maintenance Consultants to complete a space needs analysis and master plan for the Department of Public Works/Transportation Administration and Maintenance Complex. The facility currently houses Streets and Roads, Fleet Maintenance, Parks, Carpentry, Electrical, Administration and much of the Transportation Divisions. The Public Works Transportation Complex has been serving the Town of Vail since its construction in 1979, based on a programming study completed in 1976. The existing facilities were planned for a 10 to 15 year horizon, which has elapsed. The purpose of this study was to determine the current and future needs of the department, and develop a master plan to meet the identified needs for the next 10 to 20 years. METHODOLOGY The study was completed in several phases. First, the existing Administration and Maintenance Buildings were analyzed with regard to adequacy of the architecture, structure, mechanical, electrical and fire protection systems. Beaudin Ganze Consulting Engineers assisted in the evaluations. A site tour and series of interviews followed to determine current and future space needs. Normal operations were viewed to assess the adequacy and/or deficiencies of the existing facilities in meeting current needs. A space needs program and design criteria were developed from the data collected, and reviewed with members of the department. The second phase of the project was analysis of the site opportunities and constraints, followed by alternative master plan studies and development of the recommended master plan included in this report. Most of the work was accomplished during an "On -Site Design Session" held at the Public Works/Transportation Complex July 12- 15, 1993. The Design Team spent four days brainstorming, designing, drawing and refining master plan concepts, with daily reviews with Town of Vail employees at all levels. Public Works department heads, supervisors, mechanics, equipment operators, bus drivers, etc. provided input on the plans, as did members of other departments including Police, Fire and Community Development. Subsequent review comments by the Public Works Department have further refined the program and plan. 1 March 20, 2018 - Page 13 of 24, • 1 b r 1 1 1 1 1 1 1 1 1 1 1 1 As the project continues to unfold over the next several years there will be on-going interface with the Planning and Environmental Commission (PEC) and the Design Review Board (DRB). Since the project site is zoned "Public Use" all work that is proposed to take place at the site will require a conditional use permit which will require approval of both the PEC and DRB. In addition, any proposal changes or updates to the master plan will also require PEC and Town Council approval. As of this writing, a civil engineering study of the site is currently underway to access and analyze the site drainage, debris flow mitigation and site grading. The study is addressing many of the environmental concerns expressed at the January 10, 1994 Planning and Environmental Commission meeting. The results of the study will be incorporated into the final Master Plan Report. In addition to this current work a geotechnical analysis has also been completed. March 20, 2018 - Page 14 of 24, 1 1 r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 EXISTING CONDITIONS The Vail Public Works/Transportation Department currently operates from several sites within the town. Most facilities are located at the Public Works Complex north of Interstate 70 between the east and main Vail interchanges. Some Transportation offices and bus operations (driver changes, etc.) are located at the Vail Transportation Center south of I-70 just east of the main Vail interchange. The Old Town shop (former location of the Public Works operations) is used for storage of electrical supplies, light poles, street signs, fire equipment, trailers and other equipment/material. This study focuses on the expansion and improvement of the main facility. While the Transportation Center will continue to be used as a satellite facility for bus operations, it is anticipated the Old Town Shop site will be needed for future expansion of the Vail Wastewater Department and will not be available for use by Public Works on a long term basis. The proposed program and master plan consolidates the activities from the Old Town Shop to the main Public Works Complex. The Town of Vail owns approximately 17 acres of land at the Public Works Complex, and leases an adjacent parcel on the west for snow storage. Currently, the utilized area of the site is approximately 7.7 acres; 6.5 acres consumed by buildings, parking and circulation, while 1.2 acres at the west side of the site begin the snow melt area. There are currently three main buildings (Administration, Maintenance/Bus Barn, and Bus Wash) plus numerous small storage buildings and trailers. Parking and circulation generally occur along the south side of the site. The north side of the site is used for materials storage, staging, the Police Impound Lot and CDL training course. The Town of Vail has grown and changed significantly since Public Works moved to its current location, and the site and facilities are in need of improvements to operate efficiently. Safety regulations regarding shop and working environments, fuel types and storage, etc. have also become stricter. Divisions such as Parks continue to expand as the Town of Vail creates more parks and increases planting areas, as does the complexity of the snow plowing operation as the town becomes denser. As environmental laws become more stringent it is also important for the Town to upgrade many of its facilities for storing and handling hazardous materials including fuels, paints, solvents, pesticides, etc. Following are some of the existing deficiencies which should be corrected. March 20, 2018 - Page 15 of 24, 1 1 1 1 1 1 1 1 1 1 1 1 1 1 r Site Issues Improve site security and lighting Upgrade existing fuel tanks to meet regulations Organize and protect materials and implements stored outside Improve vehicular circulation to avoid disruption of traffic flow by cueing Improve site access - under and onto highway Minimize visibility impacts (grading, construction, buildings, lighting) Improve landscaping (Town of Vail landscape study) Building Issues Improve ventilation and lighting in work areas Provide adequate space for offices, shops, crew areas and storage Provide designated space for large crew and safety meetings Expand bus facilities (garage, work bays, fueling) to accommodate longer buses Improve durability of exterior materials (governed by Town of Vail zoning ordinances) Health and Safety Issues Improve the Welding Shop - increase size and ventilation Upgrade Fleet Maintenance pit to meet regulations Upgrade waste oil and hazardous material storage and handling to meet regulations Improve separation between shops and office/crew areas - noise and ventilation Mechanical and Electrical Issues Upgrade the Administration Building Heating Correct code violations in the main electrical services Correct code deficiencies in the maintenance shops Operational Issues Provide common loading dock and staging area for deliveries Provide sufficient space for efficient operation/maintenance areas, storage Consolidate manager and engineer offices in the Administration Building Consolidate bus driver areas with the bus barn 4 March 20, 2018 - Page 16 of 24, 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SPACE NEEDS The programming phase of this study identified a need for additional space at the Public Works/Transportation Complex. The net increase required is approximately 2.5 acres, including activities consolidated from the Old Town Shop. Shop/Maintenance areas and enclosed storage make up the greatest percentage of increase, totaling approximately 48,000 sc lare feet of space. Additional office and administrative support areas account for 4500 square feet required over the next ten years. The total additional building area required is approximately 52,000 square feet. Covered storage and parking areas also need to be enlarged by 11,500 square feet. This is caused mostly by the need to increase efficiency and reduce wear on equipment, vehicles and materials left exposed to the harsh weather season after season. Very little of the increase is caused by growth in equipment or vehicle inventories. To provide access to covered parking and storage areas, reduce congestion on the south side of the Maintenance Building and maintain a safe, organized traffic flow, the area dedicated to site circulation must also increase significantly. The justification for space increases are easy to see by observing daily operations. It is difficult to check and service buses in the garage because there is only about three feet between the back of one bus and the front of the next. Space at the end of maintenance bays in the Fleet and Streets shops is utilized for equipment storage, welding and equipment repair, tool cribs and locker areas, reducing the depth available for parking and servicing large vehicles. The carpentry shop equipment is all on wheels because there is not enough space to leave equipment set up for operation. Time consuming trips to purchase supplies are common because a lack of wood storage space. The electrical division currently stores most of its materials and does some of its work at the Old Town Shop due to lack of space in the Maintenance Building. A summary of the Public Works/Transportation program is included on the next two pages. Existing and proposed future areas are identified for each division and space type. 5 March 20, 2018 - Page 17 of 24, 1 1 1 1 1 1 1 1 TOWN OF VAIL SPACE NEEDS PROGRAM PUBLIC WORKS FACILITY MASTER PLAN Space Name priding Program Qty Area (s.f.) Remarks Qty Area (s.f.) Remarks SUMMARY Office Areas Administration Division 2,367 6,005 Transportation/Parking Division 0 1,280 Fleet Maintenance Division - - Streets and Roads Division - - Electrical Division - - Carpentry Division - - Parks/Landscaping Division 353 0 Facility Maintenance Division - - Common Areas - - Police Department - - Fire Department - - We -Recycle - - Total All Office Areas 2,720 7,285 Office/Shop Areas Administration Division - - Transportation/Parking Division - - Fleet Maintenance Division 12,366 23,270 Streets and Roads Division 732 1,740 Electrical Division 780 1,620 Carpentry Division 1,735 4,515 Parks/Landscaping Division 1,343 3,140 Facility Maintenance Division 0 1,680 Common Areas 2,266 2,630 Police Department - - F' rtment - - e-Recycl 600 2,180 Total All Office/Shop Areas 19,822 40,775 Enclosed Heated Areas Administration Division - - Transportation/Parking Division 16,299 25,416 Fleet Maintenance Division 1,485 0 Streets and Roads Division 8,420 15,940 Electrical Division 0 210 Carpentry Division 288 1,260 Parks/Landscaping Division 2,200 2,100 Facility Maintenance Division 0 1,470 Common Areas - - Police Department - - Fire Department 500 500 We -Recycle - - Total All Enclosed Heated Areas 29,192 46,896 6 March 20, 2018 - Page 18 of 24, r 1 1 1 1 q y 1 1 r 1 1 TOWN OF VAIL SPACE NEEDS PROGRAM PUBLIC WORKS FACILITY MASTER PLAN Space Name Existing Program Qty Area (s.f.) Remarks Qty Area (s.f.) Remarks SUMMARY (cont.) Enclosed Unheated Areas Administration Division - - Transportation/Parking Division - - Fleet Maintenance Division - - Streets and Roads Division - - Electrical Division 570 1,890 Carpentry Division 195 210 Parks/Landscaping Division - - Facility Maintenance Division - - Common Areas - - Police Department - - Fire Department - - We -Recycle - - Total All Enclosed Unheated Areas 765 2,100 Covered Areas Administration Division - - Transportation/Parking Division - - Fleet Maintenance Division 1,600 2,000 Streets and Roads Division 4,342 8,675 Electrical Division 0 400 Carpentry Division 200 2,200 Parks/Landscaping Division 0 4,470 Facility Maintenance Division - - Common Areas - - Police Department - - Fire Department 300 250 We -Recycle - - Total All Covered Areas 6,442 17,995 Exterior Areas Administration Division 2,000 2,400 Transportation/Parking Division - - Fleet Maintenance Division 2,400 2,800 Streets and Roads Division 46,070 31,652 Electrical Division 1,600 2,700 Carpentry Division 2,700 1,500 Parks/Landscaping Division 3,200 5,440 Facility Maintenance Division - - Common Areas 72,540 85,434 Police Department 14,700 18,700 Fire Department - - We -Recycle 2,640 4,740 Total All Exterior Areas 147,850 155,366 March 20, 2018 - Page 19 of 24, 1 1 a 1 1 1 e 1 1 1 1 1 1 1 1 1 1 RECOMMENDED MASTER PLAN 1 The recommended site master plan reuses and expands the existing site and buildings. To provide additional area for buildings, parking and storage, it is proposed to enlarge the usable site area from 7.7 acres to 10.2 acres, a net increase of 2.5 acres. The berm and landscape screening on the south edge of the site will be retained. All expansion will occur by carving into the hillside north of the existing facilities. The north edge of the usable site area will be moved from 25 to 100 feet north of the Maintenance/Bus Barn Building, averaging approximately 60 feet. A combination of storage building and retaining walls will line the north site edge, with some regrading required beyond the retaining structures. Site sections are included showing the proposed reconfiguration of the north site edge. A civil engineering study is currently underway to study the regrading issues in greater detail. Within the expanded site, additions are proposed on the west side of the Administrative Building and on the east, north and west sides of the Maintenance/Bus Barn Building. The existing fuel islands, tank farms and bus wash facilities are removed and replaced with new facilities on the east side of the bus barn. The expansion to the north of the existing shops provides additional shop and maintenance areas, and additional depth in the bus garage will accommodate longer buses. Most of the proposed development will not be visible beyond the site boundaries. The Maintenance/Bus Barn Building addition and new covered parking and storage areas will be hidden by the existing building. The addition to the Administrative Building may be visible from the east, and the proposed employee house at the east end of the site will probably be visible over the berm. The greenhouse, nursery, covered cinder storage and construction debris staging will be somewhat visible beyond the west end of the existing berm. While some changes will be visible on the site during various construction phases, no objectionable long term visual impacts are expected from the proposed site development. In addition to providing improved facilities for Public Works/Transportation operations, the master plan provides additional and/or enhanced amenities for the Town of Vail. The following services will be accommodated on the expanded site: Cinder recycling Christmas tree chipping and recycling as landscape mulch Improved oil/water separation and hazardous waste handling Alternative fuels facilities for town vehicles Enhanced landscaping along the existing south berm Affordable employee housing units 8 March 20, 2018 - Page 20 of 24, r 1 1 a 1 1 1 1 t 1 1 1 1 1 As part of the Master Plan there are many environmental issues which will need to be addressed including the storage and handling of hazardous materials which are commonly found at a complex such as this. At the present time there are four divisions that generate or use hazardous materials - Fleet Maintenance, Carpentry, Parks and Streets. The typical hazardous materials found at the site include fuel, waste oil, paints, thinners, solvents, cleaners, battery acid, antifreeze, pesticides, herbicides, etc. In each case, the storage, handling and disposal of these materials is currently handled somewhat differently. Some materials are stored in barrels and held on site, some are stored for only one or two months and then hauled away to a disposal site and some materials are handled and hauled away by a private contractor. Improvements, both in the area of secondary containment systems and in operating procedures will be required and will need to be addressed as part of the proposed improvements at the site. Finally, it should be noted that the effects of establishing a regional transportation network were also discussed as they relate to the Public Works/Transportation Complex. If such a system is eventually implemented it is expected that the space impacts at the Public Works Complex will be minimal. It is anticipated that the entire bus fleet would be maintained at the Public Works/Transportation Complex which the facility will be capable of handling. The main operations (storage, drivers room, fueling) however, would be located down valley and therefore will not effect the site. March 20, 2018 - Page 21 of 24, M`0110 MI all MIN r r 11111i !r r !p gm gis IVIRe 41.201. Page 22 of 24, 1 1; 1 1 1 f f 1 11 March 20, 2018 - Page 23 of 24, 12 March 9n 2n1R - Pane 94 z 4,a 2 0 1 13 March 20, 2018 - Page 25 of 24, March 20, 2018 - Page 26 of 24, a a s 4 z L_ 20,.2+01 .Page 27 of 24, PROJECT PHASING & BUDGET The building expansions and site plan development is expected to occur over the next six to ten years. The phasing is required to keep the site operational and due to funding constraints. Expansion of the site to the north must be accomplished first to provide space for the other site improvements. Other development can occur based on the priority of space needs and available funding. Construction of the covered parking and storage areas along the north edge of the space will provide space for staging during renovation and expansion of the shops facilities. The Bus Barn expansion needs to precede purchase of longer buses, and replacement of the fueling facilities and tank farm is linked to government regulations and expiration of the Town of Vail's current fuel supply contract. The expansion and renovation of the Administrative Building can occur whenever funding is available, as can the development of employee parking. A proposed phasing plan follows with a respective conceptual cost estimate for budgeting. Phase I - Site Expansion. Site Utility Upgrades and Environmental Concerns A. Retaining Walls and Excavation B. Sitework including paving, utilities, landscape C. Upgrade electrical transformers, feeders, service D. Construct Employee Housing (Alternate Phase II) E. Prepare water quality control report F. Prepare hazard mitigation report G. Prepare hazardous materials/waste storage report H. Prepare drainage mitigation report Phase II - North Buildings and Covered Storage A. Streets Heated Storage B. Covered Streets Building C. Welding Shop and Chassis Wash Bay D. Cinder Storage E. Parks Storage Phase III - Central Maintenance Building Expansion and Remodel A. Fleet Maintenance B. Public Works Shops C. Covered Storage D. Greenhouse 16 March 20, 2018 - Page 28 of 24, Phase IV - Transportation Expansion and Remodel A. Transportation Building B. Remove Existing Fueling and Wash C. New Fuel/Wash Facilities Phase V - Administration Remodel. Expansion and Parking A. Administration Building B. Sitework and Parking Area The following budget costs were estimated for each project phase from the master plan and conceptual building plans developed at the on-site. The project development costs are estimated in 1993 dollars and will need to be adjusted based on the timing of each project and future rates of inflation in construction costs. Phase I Site Expansion, Site Utility Upgrades and $1,936,000 Environmental Concerns Phase II North Buildings and Covered Storage 1,936,000 Phase III Central Maintenance Building Expansion and Remodel 2,547,000 Phase IV Transportation Expansion and Remodel 1,280,300 Phase V Administration Remodel, Expansion and Parking 698.300 TOTAL PROJECT BUDGET $7,810,800 17 March 20, 2018 - Page 29 of 24, MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: January 10, 1994 SUBJECT: A request for an approval of the master plan to allow for an expansion and renovation of the Town of Vail Public Works site located at 1309 Vail Valley Drive/an unplatted parcel north of the 1-70 right-of-way, located immediately north of Vail Village 8th Filing. Applicant: Planner: Town of Vail Andy Knudtsen 1. PROJECT DESCRIPTION The Town of Vail has hired consultants to provide a master plan for the Public Works facility. The plan anticipates the needs of the public works facility for the next ten to twenty years. It is based on a thorough analysis of current personnel needs, future personnel needs, and the facilities required for day to day operations. The plan calls for approximately 4,500 square feet of additional office area and 48,000 square feet of interior shop/maintenance area. The total additional building area called for by the master plan is approximately 52,000 square feet. These expansions require a net increase in site area of 2.5 acres. All of this expansion will occur by excavating into the hillside north of the existing facilities. The north edge of the useable site area will be shifted approximately 25 to 100 feet north behind the existing maintenance/bus barn building. One of the goals of the designers of the site plan is to ensure that the additions, the parking areas, and storage areas be hidden by the existing building or the existing berms. It is noted in the executive summary that the addition to the administration building may be visible from the east, and the proposed employee housing at the east end of the site will probably be visible over the berm. Another significant component of the master plan is the creation of an on-ramp onto 1-70 westbound. With the addition of the Interstate access, the congestion in the current tunnel -access should be alleviated. Copies of the executive summary as well as the complete master plan are attached for the PEC's review. II. ISSUES FOR CONSIDERATION Below is the list of the planning concerns after review of the document. 1. We believe that a section should be added to the master plan identifying the process to be used for development of the site. This section should document the planning process used for each specific component of the master plan. It will be important to note that all improvements are allowed only as a conditional use, and will require conditional use approval by the Planning and Environmental Commission (PEC). In some cases, variances may be needed, 1 1 March 20, 2018 - Page 30 of 24, and those also must be approved by the PEC. During the PEC review, it will be important to note that significant changes to the master plan may be required once detailed drawings have been completed for specific components. 2. One of the most significant concems of the planning staff relates to water quality. Because the Public Works facility includes facilities such as gas tanks, paint booths, bus washing and parking Tots, there is potential for environmental pollutants to affect this site. Planning staff recommends that a water quality analysis be done and mitigation improvements be installed to insure that ground water will not carry pollutants from this site. 3. Staff believes that at the time of specific conditional use reviews, the section drawings provided in the master plan should be expanded to indicate the interstate and residential areas. At that time, it should be verified that the proposed improvements do not create highly visible site disturbance or visual 4. The parking area by the Administration Building is shown to ascend the slope and may create scarring. Staff believes that parking in this area may need to be relocated, if the cut and fill required and visual impacts to neighbors to the south are too great. 5. Hazard evaluation must be done for each component and it is strongly recommended that internal mitigation be provided. Altematives to internal mitigation may be considered if site and visual impacts are minimal. 6. Staff understands that the employee housing was to be done as Phase VI, which would be the last phase. Staff recommends that this be shifted up into one of the first two phases. Phase I as housing is a critical need of the community. The number of employee units may also be increased upon further design work. 7. Staff believes all site lighting should be fully cut-off. In the case any Tight fixtures are selected which are not fully cut-off, they shall conform to the recently adopted lighting ordinance (Section 18.54.050 (J)). 111. ENVIRONMENTAL HEALTH COMMENTS Environmental Health asks that the following design Issues be addressed in the Public Works Master Plan. 1. We would strongly recommend that secondary containment be provided for both hazardous materials storage and hazardous or special wastes. Secondary containment is intended to catch spills that might occur. Containment must be Targe enough to hold the total volume of hazardous waste stored. 2. All above ground tanks for hazardous waste or materials (e.g., oil, gas, solvent) should have automatic shut off valves which would prevent overflows of 2 March 20, 2018 - Page 31 of 24, 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 containers. Also, all above ground tanks should have adequate guarding to prevent rupture in the event a vehicle would hit the tanks. 3. Public Works may be a small quantity generator of hazardous waste (40 C.F.R 261.5) producing less than 1,000 kilograms (2,200 pounds) a month. If Public Works produces between 100 and 1000 kilograms of waste per month than they may store 1,000 kilograms (13,200 pounds) for up to 180 days with out a permit. If the waste is to be shipped over 200 miles the waste may be stored for up to 270 days. If public works produces Tess than 100 kilograms/month they are exempt from RCRA but can not accumulate over 1,000 kilograms at any time. Public Works needs to quantify the type and amount of hazardous waste generated to determine the necessary facilities and disposal requirements for their facility. 4. Drainage from the site should be mitigated through a detention pond or facility ...1. .. �- .. .J'r•. n. -t rrr.1.7 .. �ltt.. „a.+stn .. t,. ..... firr,4 :nary 1,6,••• f^r.r'ry (' n r nU off from roads, residential, and commercial areas does negatively affect water quality in the Gore. Providing a grassy detention area or an engineered catch basin or a sediment retention system is necessary to reduce nonpoint source impact from the Public Works facility. IV. STAFF RECOMMENDATION Staff recommends that the PEC approve this master plan, with the understandings outlined above. If these concerns are incorporated into the master plan, staff believes that it should be approved. o.ipeeknomoslpubwks.110 3 March 20, 2018 - Page 32 of 24, PLANNING AND ENVIRONMENTAL. COMMISSION January 10, 1994 MINUTES MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Greg Amsden Bill Anderson Jeff Bowen Diana Donovan Kathy Langenwalter Allison Lassoe Dalton Williams Kristan Pritz Mike Mollica Andy Knudtsen Jim Cumutte Randy Stouder March 20, 2018 - Page 33 of 24, ana Donovan stated that this was not the correct location for the helipad and that thi •roposal had been reviewed by the PEC within the last twelve years. She sal that t ' location added significant traffic concerns. She said that the valley at t site location as narrow and steep and that this seems to amplify the noise of the helicopters at pass through the Valley. She is concerned that the Town • uncil did not previousl aster plan the municipal complex which would have bee he best location for the -Iipad. Diana feels that Town Council should come . with a solution to this Issue. Dian believes that the current site is workable as op• •sed to moving the helipad into a res , ential area. Bill Anderson asked what : average stop for a helicopter helipad site is not suitable. - also inquired what the pr would take out of Ford Park wo + be and whether thi tennis courts. five minutes. He said that the current heli larger helicopters that are now being use presents problems for the current helip • • site. takes depends upon the direction of e wind. and why the current osed path a helicopter ath would go directly over the ..r inr rn.•%.r.1Fr•Lr h.rnr-"•• }n hvnni,, is not Targe enough to accommodate the added that the off -ramp for 1-70 k stated that the path a helicopter Bill Anderson stated that he w not opposed to removi • parking spaces from Ford Park but was concerned tha uring the spring and summe onths, Ford Park is heavily used and that it s ms inappropriate to have a helico • er coming and going from this area. He wo .ered whether a helipad could be locate on top of the new police addition when ' is completed. He felt that further considera ' • n should also be given to the existi • site. Greg Amsde stated that the existing site should be looked at and that it c• Id possibly b expanded and renovated. He said that the Ford Park site could r - a tempor. - solution (up to two years). Mi .: Halpert asked that should the Ford Park site be selected that Town staff look in ether an impact statement is required. 7. A request for an approval of the master plan to allow for an expansion and renovation of the Town of Vail Public Works site located at 1309 Vail Valley Drive/an unplatted parcel north of the 1-70 right-of-way, located immediately north of Vail Village 8th Filing. Applicant: Town of Vail Planner: Andy Knudtsen Andy Knudtsen made a presentation per the staff memo. He said that the master plan calls for approximately 52,000 square feet of additional floor area. He also summarized the issues for the PEC to consider in reviewing this request and environmental health comments. He stated that staff is recommending approval of this Planning and Environmental Commission Minutes �..... .cr.. 9 March 20, 2018 - Page 34 of 24, I'. 1 1 Diana Donovan inquired about the access plan vial -70. 1 1 1 1 1 1 1 1 1 1 1 1 1 master plan if the issues that have been raised in the staff memo can be incorporated into the report and be adequately addressed. Kristen Hedberg said that it was envisioned to be a one-way on ramp used primary for snow removal or emergency situations that may arise. Dalton Williams inquired why only three employee housing units were being proposed. Greg Hall stated that a poll of Public Works Department employees was conducted and that there was not a large desire by employees to live on-site. Dalton Williams stated that three employee housing units did not seem to be cost effective. Andy Knudtsen stated that the Housing Authority has previously looked at the site and that there are constraints that limit the amount of housing that could be built. Kristen Hedberg explained that the housing was envisioned for people who traveled long distances or who needed to work during inclement weather situations, etc. Greg Hall stated that this housing would not be used year round. Larry Grafel stated that they felt it was positive to add employee housing units to the Town and that the number of three units proposed was arbitrary. Dalton Williams said that he did not have significant problems with the proposed master plan but that the housing should be deleted from the plan. He stated that the proposed exit onto 1-70 would not be viewed favorably by the community. He stated that the proposed building was cutting back into the hillside too much and that it needed to be more heavily screened. He added that he did not feel that this was the time to be taking a large Public Works project through the Town right now due to the present political environment within the community. He said that the community would like to see an employee housing project built by the Town prior to the Town embarking on another venture to increase infrastructure. Allison Lassoe agreed with Dalton's comments concerning the proposed number of employee housing units for the Public Works site. She would like to see the master plan prioritized to address issues that need to be taken care of first and that the items which are functioning to be lower on this list. Kristen Hedberg stated that they envisioned phasing the project in just such a prioritized manner and that this is why the administrative office expansion would be in the latter phases of the master plan. Planning and Environmental Commission Minutes 10 March 20, 2018 - Page 35 0124, Jeff Bowen suggested that the master plan should look further into the future. He said that he was not in favor of an 1-70 access for just the Public Works facility. He added that the environmental concerns were important and should be addressed in Phase I. Diana Donovan said the existing ditch/road above the site should be added to the plans as a reference point. She was most concerned with the site disturbance that could result from this master plan. She said that she was in favor of employee housing on this site and that possibly it could be built into the hillside to reduce the noise Impacts from the shops, snowplows, etc. She said the green house should be made with nonreflective glass. She suggested that the impound lot be stacked above the other parking lot to reduce site impacts. She added that she would like to see this project done right, even if it does mean spending a bit more money to get what needs to be done accomplished. She said that the Town should keep in mind the message that each project or addition sends to the public. She felt that ideally, a public parking structure could be located at the Public Works site with a tram connecting skiers to ,r Bill Anderson stated that he agreed with Diana's comments concerning employee housing units. He asked how large the proposed units would be. Kirk Aker responded that the employee housing units were proposed to be two- bedroom units. Bill Anderson stated that thought should be given to all the potential uses this site could accommodate in the future (Le. the possibility of a helipad, additional employee housing units, etc.). He felt that an improved entry on the east end of the site made the most sense to him instead of an 1-70 access point. Susie Hervert stated that they had given considerable time and thought to brainstorming about potential uses for this site. Dalton Williams inquired whaf would become of the bus facilities if a Tight rail system was implemented at some future date. Greg Hall stated that a separate light rail facility would be required. Greg Amsden stated that the proposed employee housing is needed. He said that the expansion of the Public Works site is the beginning of an expansion in infrastructure that will be occurring the next five years throughout the valley as our community continues to grow. Jeff Bowen made a motion to recommend approval to Town Council the master plan to allow for an expansion and renovation of the Town of Vail Public Works site per the staff memo and PEC comments made at the meeting with Dalton Williams seconding the motion. Planning and Environmental Commission Minutes 11 March 20, 2018 - Page 36 of 24, 1 1 1 1 1 1 1 1 1 1 1 i 1 p 0 He clarified that he was not opposed to employee housing on this site and that he would like to see more than three employee housing units located on this site. A 6-0 vote approved this request. Diana Donovan inquired whether the proposed 1-70 access would remain in the master plan. Larry Grafel stated it was not budgeted and if it was done, it would be the last part of the plan to be completed. He emphasized that this was a concept. Diana Donovan cautioned that this item would not be well received by the public. The staff and PEC agreed that it would be shown as a conceptual idea only. • �.. ..'-'n.. r-1 n^..i:..n ip NO /Irr1 Cnnn7'.1 rr r1�:.. ion n.. fn+ nn InF wh - : the average slope of the site beneath the proposed structure and parkin • • ea Is in e ess of thirty percent in single family residential, two-family residential - nd two- family pri ry/secondary residential zones to allow standards found in thi ection to apply to the ' (side Residential zone district. Applicant: Town of Vail Planner: •.•dy Knudtsen Andy Knudtsen made a pres tation per the staff me : and stated that staff was recommending approval to ame • Section 18.69.0 of the Town of Vail Zoning Code. Jeff Bowen stated that he was in favo f thi amendment to the zoning code but that he would like the Town to begin restrictin•. •evelopment in areas greater than 30%. Diana Donovan inquired whether th= e was a re on that the Hillside Residential zone district was left out of this sectio Kristan Pritz stated that t • section was originally added the Zoning Code to facilitate better design steep slopes for single family and • .lex developments. She said that the intent was that owners of lots with steep= slopes did have options and that e Design Review Board and Town Engineer has o agree with the proposed sol on. Diana ► • novan made a motion to approve this request to amend Section 1: • 9.050 of the "min of Vail Zoning Code with Dalton Williams seconding the motion. A 6- vote proved this request. Planning and Environmental Commission Minutes 12 March 20, 2018 - Page 37 of 24, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Nature Center Study Presentation - Update on Phase 0 Needfinding Research, Master Plan Review and Technical Feasibility Study (Joint meeting with the Vail Recreation District) PRESENTER(S): Todd Oppenheimer, Landscape Architect, and Hopkins Architecture Team ACTION REQUESTED OF COUNCIL: To provide feedback and direct staff. BACKGROUND: The Vail Nature Center building and site are well regarded and enjoyed by residents and guests within the community. Currently the condition of the Vail Nature Center does not reflect the attitude the community holds toward the facility or its potential as an environmental stewardship learning center. The 2013 Ford Park Master Plan, the 2015 Vail Nature Center Interpretive Master Plan, Phase 0 research, and professional evaluations of the site and facility offer insights into the existing conditions and future potential of the Vail Nature Center. Those insights and immediate and long-term next steps are included in the presentation. STAFF RECOMMENDATION: Town Council provide specific direction to Staff as to how to proceed with the current and future operations of the Vail Nature Center. ATTACHMENTS: Description Vail Nature Center Presentation Memo Presentation Report March 20, 2018 - Page 38 of 24, TOWN OF VAIIL. Memorandum To: Vail Town Council From: Department of Public Works Date: March 20, 2018 Subject: Vail Nature Center Study Presentation I. INTRODUCTION In September 2017 the Town Council approved a consultant contract with Hopkins Architecture to perform a Phase 0 Needfinding Research, Master Plan Review and Technical Feasibility Study for the Vail Nature Center (Vail Nature Center Study). Hopkins Architecture offered a unique approach to the project which included a Pre -Design or "Phase 0" design research phase using scientific and unbiased, anthropological observation and research techniques to thoroughly study the needs of the people using the facility. The purpose of this discussion is to present the results of the Phase 0 Needfinding Research, Master Plan Review and Technical Feasibility Study and to outline possible next steps in the process. The Town Council is asked to consider the information provided and offer direction regarding the process. II. VAIL NATURE CENTER STUDY The Vail Nature Center Study (attached) is the first step in identifying a long-term vision and direction for the Vail Nature Center. The intended outcome of the Vail Nature Center Study is to add clarity, understanding and direction to the strategies outlined in the Vail Nature Center Interpretive Master Plan within the context of the adopted Ford Park master plan document, zoning, building codes and site conditions. Phase 0 "Needfinding" Research The Phase 0 research found the residents and guests who use the Vail Nature Center want it to be a place to educate people to value, protect and live gracefully with nature. This includes motivating stewardship, being inclusive to all ages and physical abilities, respecting history while moving into the future and actively supporting teaching as a primary goal. Design recommendations included in the Vail Nature Center Study include crafting a design program that reflects the above values, using ecological design and upgrading exhibits to a professional level. Management recommendations include prioritizing stewardship education communicating valley history, local ecology, human impact and care for the land, proper funding and management responsibility, improved communication and collaboration between stakeholders. Ford Park Master Plan, 2013 (within context of Vail Nature Center) The Vail Nature Center is included in the Ford Park Gore Creek Preservation sub -area which includes some limitations on new buildings and developments. While education and historical centers are an allowed use the 2013 Master Plan states no new buildings should be located in this sub -area. The 2013 Master Plan does promote and support the use of the VNC and surrounding area as a center for educational programs. It recommends enhancement and restoration of the VNC building and landscape. It recommends limiting vehicular access and limiting uses to those consistent with the Gore Creek Preservation sub -area. The 2013 Master March 20, 2018 - Page 39 of 24, Plan also recommends safe and efficient pedestrian circulation including accessible routes should be provided. Vail Nature Center Interpretive Master Plan, 2015 The Vail Nature Center Interpretive Master Plan is a thorough document outlining upgrades and improvements to the Vail Nature Center facility and programming considered necessary to maintain the current conditions of the VNC. The Plan is an internal working document of the Walking Mountains Science Center staff as is not required to be adopted by the Town Council. The Plan contains some inconsistencies with the findings of the Phase 0 "needfinding" research. This primarily involves the current focus on preservation versus a desired focus on education. Current Condition of the Building The existing Vail Nature Center building footprint is approximately 700 sf. Originally constructed as a farm house in the 1940's the building was never completed or occupied until it was converted into the Vail Nature Center in the 1970's. The building has stood for approx. 80 years but structurally does not comply with current building codes. The upstairs office area significantly exceeds the calculated floor load capacity of the second level floor. Structural building components are generally original to the 1940's construction and/or the 1970's additions and have been observed to be deteriorating in limited locations. There is evidence of an on-going rodent and animal infestation in the walls and ceiling. Existing sanitary facilities within the building are inadequate or non-existent and emit offensive odors. The building does not comply with current ADA requirements. Current Condition of the Vail Nature Center Site The 7 acre Vail Nature Center site parallels the south bank of Gore Creek for approximately 1700 feet and is bounded by Vail Valley Drive on the south. The Phase 0 research determined the Vail Nature Center site is as much an asset to the community as the building. It is a unique natural site in close proximity to the Vail Village and contrasts with the manicured gardens and lawns of the majority of Ford Park. The site has natural quality but is acknowledged as not being pristine. There are places where stream bank erosion is occurring and riparian vegetation has been compromised. The site is difficult to find and challenging to access especially for the mobility impaired. Vail Nature Center Study Conclusion The Vail Nature Center building and site are well regarded and enjoyed by residents and guests within the community. Currently the condition of the Vail Nature Center does not reflect the attitude the community holds toward the facility or its potential as an environmental stewardship learning center. The 2013 Ford Park Master Plan did not evaluate, anticipate or consider potential issues with the building or possible modifications or expansion of the Vail Nature Center programs. While language in the 2013 Ford Park Master Plan regarding the Vail Nature Center is mixed and could benefit from some clarification within the entitlement process, the Master Plan generally supports upgrades and enhancement of the Vail Nature Center facility and programs. III. NEXT STEPS In order for the VNC to remain open to the public and be brought up to a standard indicative of the type and quality of facility expected by the community there are short-term actions and long- term opportunities that need to be considered. Staff often tries to provide the TC with multiple options on complex issues. These options frequently include a "do-nothing" option when appropriate. In the case of the VNC the do-nothing option would not be appropriate. There are several issues that require a plan of action to be put in place in order for the facility to remain operational. These issues include the following. Town of Vail Page 2 March 20, 2018 - Page 40 of 24, • Compliance with ADA regulations regarding accessibility of the facility. • Overall strengthening of the structure including an immediate change of use to the second floor area to accommodate current structural capacity. • Creation of fire and emergency services access. • Elimination of the rodent infestation and remediation of the rodent droppings throughout the building structure. • Correction of problems associated with the existing composting toilet system that causes objectionable odors within the building. Following are short-term actions that should be accomplished as soon as project planning and budgeting will allow them to be completed. These actions will help to mitigate several immediate health and safety issues within the Vail Nature Center. The short-term actions are broken into 2 tiers based on their level of importance. Short-term actions — Tier 1 1. Perform expert evaluation of the rodent problem including air quality testing in the building to determine if a hazard/risk exists for staff and/or visitors. The rodent infestation apparently has existed for an extended period of time and there is no knowledge of any health issues associated with occupancy of the building and determine a plan of action for operations this season. 2. Determine a reasonable alternative for the location of the office space, currently occupying the second story, to reduce the loading on the floor structure. Determine a plan of action for operations this season. 3. Perform corrective measures to ensure the existing composting toilet is functioning and ventilating properly to eliminate objectionable odors currently created with use. As an alternative, investigate the installation of portable, accessible restroom facilities (toilets and hand wash stations) on site for public and staff use and the closure/removal of the existing composting toilet. Short-term actions - Tier 2 1. Perform repairs to the existing service road to improve access for service vehicles. 2. Improve basic accessibility by implementing one or more of the following actions. a. Improve the trail from the Nature Center Bridge to the VNC building to allow access from the existing ADA parking near the amphitheater. This will possibly include a trail surface composed of asphalt millings or similar material to create the required firm, stable and slip resistant surface. b. Create one or two accessible parking spaces at the intersection of the existing (improved) service road and provide the WMSC staff with a service vehicle for safely and conveniently transferring visitors from the parking area to the VNC building. A number can be posted for visitors to call the VNC and request transfer service. An alternative to this action may be to improve the road sufficiently to allow vehicles displaying an ADA placard to drive to the VNC building. This action requires accessible parking and an accessible route to the building. c. Replace the existing ramp to the front door with an ADA compliant ramp. Replace the front door of the VNC building with a door which complies with ADA requirements. Remove or modify any obstacles within the building to create accessibility to interior displays and facilities. Town of Vail Page 3 March 20, 2018 - Page 41 of 24, 3. Work with the Vail Fire Department to develop a short term plan to provide fire service to the building in the case of an emergency. Evaluate the existing fire and smoke alarm system and building egress and make improvements as necessary. Long-term opportunities As previously mentioned the Phase 0 study identifies the Vail Nature Center as an enjoyed and appreciated program and facility. The public desire for the Vail Nature Center is a focus on environmental and historic education with building space and site amenities that support that focus. Depending on the direction provided by the Town Council, the next steps for the continuation and enhancement of the Vail Nature Center include the following. 1. Evaluate the current management scenario with the Vail Recreation District and the Walking Mountains Science School and determine how an environmental stewardship and history educational center aligns with the missions of the two organizations. 2. Using the insights gained during the Phase 0 Study continue to develop the educational message and design -actionable programmatic elements that will contribute to future enhancements of the Vail Nature Center. 3. Inform and educate the Vail community in regards to the work that has been accomplished to date and the process, including opportunities for additional participation and input that will follow in the next several months. 4. Generate and evaluate Sketch Plan Options for the enhancement of the physical Vail Nature Center building and site that will support the programmatic needs, meet current building and accessibility codes and protect and enhance the natural qualities of the site. These options may include remodeling or alteration of the current building, significant renovation of the building, a singular new building or a combination of these options. 5. Work with the public and Ford Park stakeholder group to determine a preferred sketch plan option based on the desired outcomes of the Master plans, technical feasibility, programming needs of the VNC, long term structural longevity of the VNC, opportunities for scalability as well as value received for the investment required for each option. IV. TOWN COUNCIL REQUEST Given the information provided the TC is asked to respond to the following requests regarding the immediate and long term status of the Vail Nature Center. 1. Direct Staff to return to the Council with a plan of action with options to operate the Vail Nature Center for the upcoming season. 2. Direct the Staff to begin the public education and planning process to program and design long-term modifications to the Vail Nature Center site and building to improve the facility and programming consistent with the findings outlined in the Vail Nature Center Study. A budget amount of $45K was allocated for the Vail Nature Center Study. Based on the direction provided by the Council, resolution of short-term issues and long-term opportunities will require additional services and fees. These fees can be negotiated with the architect and brought back to the Town Council for consideration. V. RECOMMENDATION Town of Vail Page 4 March 20, 2018 - Page 42 of 24, Staff recommends the Town Council consider the two requests presented and provide specific direction to Staff as to how to proceed with the current and future operations of the Vail Nature Center. Town of Vail Page 5 March 20, 2018 - Page 43 of 24, Master Plan Review, Phase 0 Needfindin• &Feasibilit Anal sis March 20, 2018 - Page 44 of 244 Page 1 presentation outline introduction regulatory environment phase 0 what we did what we found insights what we propose the site the structure March 20, 2018 - Page 45 of 244 Page 2 VAIL NATURE CENTER March 20, 2018 - Page 46 of 244 Page 3 REGULATORY ENVIRONMENT • .�Y V f, i ... i'pv.F-oar -J-a a ren - ~1' - .tiiLl }� _.-�aF - - yJ Iti/ A T •i �_ y�V�� �+ M + �Y• :a• I+aI.ir Na=m- N. - 1� N.w� .V • } Y r.M �i ..J.rI S•4'. • i`t7 '.. I •e+' tir -Tr-� •r T • I , r.. Yw,lainr,r. :._ �Th 1MaY Yv _• r --��� .1.1.iiWIL lailf a iCSY f:l{.JL�J'Ys.� 4a k ;• ' y + .4 hay•{"- f —_ c W + J cr ....� :'1 • 11-r.T11.AL 4' .a, 341. +Q Pim ; w�r. 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Sae hart 011101. 019h15.n Shlep 4010 G sort graalv1 an 1he fuse flews el lh. w1s... .1..1..x, This Cela 11411.0 1110 pasturage selling MOO 000.01150 iq yorr.ro.k reearl ee.Mn1ty .1411 a pa.0SW1t .001e.st 4114E r 6.0W .ea plrl-SI.. prp.lat0p. M ap0pr.ltelp 140,000 2013 Gerald R. Ford Park Master Plan An Element of the Vail Comprehensive Plan November, 2013 Resolution No. 14, Series 2013 10 prn«w e0a gyllty of 111. to nil. 1r. too .rsld..ts k On itiolvitim of 1it Tint .a1o. upon Mate 4(04111 Maio a(01eh for 57.700.000. IA J.11nry Ie. ten, de lull Tan wash 4111.13 a .toOfotion anpgwtl.g Um MUM. import, as Park. Oft. grpld..t 0pald M. Ford has e•aoght 10 th. for, 01 his 10Gralt are bwp.agwent; Ms slam tMOH3 his w 11fr and p311c 1110 • somIt.nt to rpwntleni Inv .�.1 11.1 plana set .s1M therefor; aS 6011.,.. Oat a MO 01 f0. 44y.e.ItYs oorec1.tlm ad 0..4002 for 100110 er< ti .pprup.1N* and railed foe; tun the (.ope.17 rp,.any r41 v as 40. .1.!41.1: Rasa is 6..e03, •41 •110 6...Id Or k elg•ly reloele 10 fora park sit. rrprelals LIN Mit 11 00 lurk mitre 10 use 07 111 rustiest. Ina vlsil.rs or e1ta., and as a .eau 110 dtvhu.a.l en train not. print n a.ayy 011r 105 pat fru soul.. i0e 110 Ina logits 1 0141 web history or Ig. Tull., 11 she enm of swar11 .1d .top ▪ ser.et.rn. V V —1 —— l—— l— --I— V March 20, 2018 - Page 56 of 244 Page 13 WHAT WE FOUND. March 20, 2018 - Page 57 of 244 Page 14 what we found: categories CHARACTER EDUCATION Pi V March 20, 2018 - Page 244 Page 15 what we frir ._ love list intimacy with nature peaceful proximity to town free rustic surprising programs nice staff hands-on local fauna/flora focus EDUCATION inspiring "historic" BIRD WINDOW root cellar wildlife meadow tee pee picnic tables view of gore outdoor classroom seating RIVLR V March 20, 2018 - Page 59 of 244 Page 16 CHARACTER what we found: bug list closed plar 1 ada accesibility toile windows NO WAI R low ceilings smells front desk driveway neglected noise organization LIGHTING taxidermy stairs no classroom INACCESSIBLE not very interactive outdated exhibits hand -made signage "add-ons" inadequate classroom dangerous equipment al V V -1 -- l -- l ---I- V March 20, 2018 - Page 60 of 244 Page 17 .... what we found: love leiter/commercial open rustic stewardship PRESERVED SPIRIT fun all ages friendly staff unique open sustainabl - FACILITY water bright beautiful lighting year-round quiet bathrooms seating HISTORY for kids views LOCAL NATURE modern/progressive PROGRAM 1 I PI ion CREEK TRAILS seating music trail exhibits maintained V March 20, 2018 - Page 61 of 244 Page 18 what we fog r meaning of goals VINNtAkC- . EVoLJE • C04451R41I.1 C04Wl"1Obi • QuALo`I MoGRPtAS • VaMt1Eri OF LI s5 VrRT uGIRT • opt -14 ▪ 1 NTE RR E • CoLoRFuL DE Lt c4\TFUL • Quill NT • Co M Fel • RusTlC • rrN . Lov e--1 V March 20, 2018 - Page 62 of 244 Page 19 what we for AAEt4 fVE[tyoNE CoNNELTs "fti NMARE • TvFW K FFE4tENT TFFkN B•EiroRE mea.. • Nh•tutzpiL - sus-Tpck N fi8a- • cmc cal 0%4 • TPr1LNLI ptz Sfthlke— ver oKy • Wm' PM -Cs s�41 P o? % P41 • M° cegO _ cc Esse - CoMfl CELOR ATE—S PAST goals 1• .4PO4 II 604 Egla • CQAUKVATIcIsl soMW4 mai March 20, 2018 - Page 63 of 244 Page 20 Current what we fr nd: current vnc ...as a person name: Edna her traits: odd but charming, dull, older, caring, likes routines, hips hurt she does: retired farmer her hobbies: hiking, gardening, bird watching, walking she wears: wool sweaters, knitwear, jeans, long dresses he looks: tired V March 20, 2018 - Page 64 of 244 Page 21 Future what we founl future vnc ...as a person name: Aidan his traits: enthusiastic, fun, charming, smart, young, open, friendly he does: science and tech teacher his hobbies: hiking, fly fishing he wears: latest outdoor gear, Patagonia, hiking shoes, bright tops he looks: hip and trendy V V -1 -- l-- l ---I- V March 20, 2018 - Page 65 of 244 Page 22 what we found: discrepency STAFF (naturalists) • see primary goal as a pre- serve • want all management hid- den from view • should appear pristine, un- touched, wilderness -like • no place for valley history VISTORS (locals and beyon • see primary goal as teach- ing stewardship • want to learn about man- agement decisions • understand it is not pristine, but want it "natural" • valley histor crucial to story Vail NaWre Center Plans Winter Opening PTA PR A glimpse of Vail's past • .. a..v...,... , _. rn.n....o.... e,.w e.s..e.....i..�.............,,...Mme.... WWI" .arw1.....••• sW......Fs1Mw.n.4.daw•1wo..y..de..wq.ph.e.s1.ww. V V —1 —— l—— l— --I— V March 20, 2018 - Page 66 of 244 Page 23 insight: stewardship • shares the local story of people in nature - local history - local ecology - human impacts - caring for land • communicates the complexity of our rela- tionship & responsibility • open dialogue V March 20, 2018 - Page 67 of 244 Page 24 stewardship: character educational V V l l l _ _ I V March 20, 2018 - Page 68 of 244 IBJ IBJ IBJ IBJ Page 25 stewardship: facility V V -1 -- l -- l -- -I- V March 20, 2018 - Page 69 of 244 .... Page 26 stewrirdship: site AN HUMANS D❑ AS GOOD A jOB AS NATURE Wildfires trigger the natural regeneration process For sand pines and aches scrub planes. Managers mimic nature with timber harvesting. seub tumrngsanJ Pmn into charr.d sacks anJ swathing keon..nd Fine pond can nut open and release lino seed. widen!! _ iKtokes a perfect seedbed for the s.nJ pant weds, ielened _EireetWintensn am Tlic seeds germinate pmh Fulls in this co. iron mens eatd(gig addpabaemerge to renew die scrub. The lrfr erdr begin, again. f]n can think timber Interning .. nn good its wildfires for the sends/ o•en mana•ement V V -1 —— l—— l— --I— V March 20, 2018 - Page 70 of 244 Page 27 stewardship: ,ducation 6 March 20, 20, 2018 - Page 71 of 244 Page 28 insight: stewardship • shares the local story of people in nature - local history - local ecology - human impacts - caring for land • communicates the complexity of our rela- tionship & responsibility • open dialogue V March 20, 2018 - Page 72 of 244 Page 29 insight: inclusive • accessible • serves all • welcoming/friendly • communally integrated _ l _ _ l _ l _ _I _ V March 20, 2018 - Page 73 of 2-V IBJ IBJ IBJ Page 30 inclusive: character V V -1-- l -- l -- -I- V March 20, 2018 - Page 74 of 244 IBJ IBJ IBJ IBJ Page 31 inclusive: facility ir 1 . dist. trak I 1 r 1 . • . - entrance C"C> March 20, 2018 - Page 75 of 244 Page 32 inclusive: site March 20, 2018 - Page 76 of 244 11 n .. Page 33 inclusive: duration t[ H Barrio—als its r ❑ known!'114nlildr-;4°a0s1°vEel'ep' edorniranti udnrshNariem,a,ri,, edear aomrdel E trip in 1958. Fotecr err othe,rrip soon became the heart of New vark'vibrani Puerto Rican community, which has gerierued such public festivities as the Puerta RicoRaY Parade, and institutions like Taller Foca ,IC�a.Puerta Rican Travelling p81SP b c to ph0 man .�rM1k71ef1 EL BARRI() � .:.. nYEdOm V V -1-- l-- l ---I- V March 20, 2018 - Page 77 of 244 In in.. Page 34 insighi inclusive • accessible • serves all • welcoming/friendly • communally integrated March 20, 2018 - Page 718C? -2C1? B 1 _ B _ _ V Page 35 insight: historic/modern • contemporary + rustic • preserve spirit • celebrate history • up-to-date V V-l--l--l---I- V March 20, 2018 - Page 79 of 244 Page 36 historic/modern: character reserve s underdevelo ed C"C> March 20, 2018 - Page 80 of 244 [][EiIII Page 37 historic/modern: aciIity combo modern/historic V V-l--l--l---I- V March 20, 2018 - Page 81 of 244 IBJ IBJ IBJ IBJ Page 38 istoric/modern: site March 20, 2018 - Page 82 of 244 IBJ..IBJ Page 39 historic/modern: education technolo•y March 20, 2018 - Page 83 of 244 IBJ..IBJ Page 40 insight: historic/modern • contemporary + rustic • preserve spirit • celebrate history • up-to-date V V-l--l--l---I- V March 20, 2018 - Page 84 of 244 Page 41 insight: platform for teaching • inspiring • evolving/changing • flexible teaching areas • dynamic programs V V-l--l--l---I- V March 20, 2018 - Page 85 of 244 Page 42 platform for teaching: character GLOBAL WARMING SHOULD 3E c4;i_r OCEAN WARMING AS MORE THAN 80% RESIDE OF THE ADDED HEAT �R LIV 0 0 curren c anging V V-l--l--l---I- V March 20, 2018 - Page 86 of 244 Page 43 platform for teaching: (acility 1711111'1. flexible teachin area Iff=i exhibit s ace March 20, 20, 2018 - Page 87 of 244 Page 44 platform for teaching: site V V jjjj@March 20, 2018 - Page 88 of 244 Page 45 platform for teaching: education interactive/hands-on *4a-- - — - ----* March 20, 2018 - Page 89 of 244 . . . . Page 46 insight: platform for teaching • inspiring • evolving/changing • flexible teaching areas • dynamic programs V V-l--l--l---I- V March 20, 2018 - Page 90 of 244 Page 47 stewardship insigh summary inclusive historic/modern platform for teaching um V V-l--l--l---I- V March 20, 2018 - Page 91 of 244 .... Page 48 WHAT WE PRO March 20, 2018 - Page 92 of 244 Page 49 summary a place to EDUCATE people to VALUE, PROTECT, & LIVE GRACEFULLY with NATURE. • sharing the local story of people in nature motivates stewardship. • serving all people, inclusively, broadens the impact. • respecting the history while moving into the future keeps the place grounded yet relevant. • actively supporting teaching becomes the primary goal. the vnc project should embody all these aspects. March 20, 2018 - Page 93 of 244 IBJ i LiI LSI Page 50 return to origir.cI• Vail Nature Center Plans Winter Ope ing by Cindy Lamont Season wrap-up activities for the Vail Nature Center are focused on a planned reopening in December, according to Nature Centex directors Jackie Pyka and Debbie White, As the summer season draws to a close, the two women are working as industriously as the squirrels they study to receive monies from the Nature Center's sponsor, the Town of Vail, for a winter program. Never before open in the winter, the $5,540 winter program .proposed by Mrs. White and Pyka is possible due to several weather proofing improvements recently completed at the Nature -Center building, located on the ..n_1 ar....... Thr ii4 cnnfh C f winter. In addition to offering outdoor education classes . to schools in Eagle County, Mrs. White and Pyka are working on• seven new winter displays for the Nature House including hibernation, winter birds, and winter camping and survival. There would also be interpretive cross country ski trails and snowshoe trails on the Nature. Center property and to the Vail golf course which links to the Bighorn residential area east of Vail Village. Snowshoes would be provided by the Nature Center free of charge, and special snowshoe classes would be offered for beginners. An outdoor winter survival walking trail is also planned •) _ max:: ..:., [i 4 W ... 'R:"2s •• i• When the flag's flying, the Vail Nature Center is open. Directors Jackie Pyka and Debbie White are working on a budget proposal to keep the Center open this winter. March 20, 2018 - Page 94 of 244 Page 51 craft a program summary that re- flects the discovered values. design 10th ANNIVERSARY EDITION ECOLOGICAL DESIGN use the ecological design stan- dards to guide sustainable design. 1 Rt professional exhibition design fo the educational displays. V-l--l--l---I- V March 20, 2018 - Page 95 of 244 IBJ Page 52 management: focus prioritize stewardship education communicating valley history, local ecology, human impact, and how best to care or manage the land. 1040-------------4 -l--l--l---I- V March 20, 2018 - Page 96 of 244 .... Page 53 provide VNC with proper on-going funding and active management. • A improve communication between TOV entities relating to VNC. management reconsider managemen structure of VNC. quiet integration and collabora- tion with Ford Park collea • ues. `-'HO— �� Page 54 March 20, 2018 - Page 97 of 244 IBJ IiJ THE SITE. March 20, 2018 - Page 98 of 244 Page 55 site: description March 20, 2018 - Page 99 of 244 Page 56 condition March 20, 2018 - Page 100 of 244 Page 57 THE STRUcT March 20, 2018 - Page 101 of 244 Page 58 structure: condition !. engineering ana yses vehicles and fire p March 20, 2018 - Page 102 of 244 Page 59 THANK YOU. March 20, 2018 - Page 103 of 244 Page 60 VT /e3 411k •• y Z nt 114.1 7 +# • • 4 r 40 1 • 4 .a • 1 eLt f4 11.64140 fir P 4 0 v st INV tubitii 111‘11 1•4 • _t 4 *�-1111t ' Vail Nature Center 1110 • * MASTER PLAN REVIEW, PHASE 0 NEEDFINDING, & FEASIBILITY ANALYSIS • 1 ' 1. N.* 4 7 1 0 March 13, 2018 f N'' fit PP' . i ' , ? 101 I, it:10e .7 A ILLIW r 1f' 4 ' 0 l o ow 411 �� Hopkins Ar hitec'Ure ,C4111616snERRDONWAEo iAMDSCAPC •ARCIIlTECT /141VIARTIN/MARTIN RADERu NGti'20;c215 86IE "age 105 of 2, Table of Contents 1. Introduction 3 THE TEAM 3 THE TASKS 3 The Phase 0 Interviews 4 2. Background 5 VNC INTERPRETIVE MASTER PLAN, 2015 6 NATURE PROGRAMS AT VNC 6 VISITOR NUMBERS 7 3. The Regulatory Environment 8 DOCUMENTS REVIEWED 8 Relevant Provisions of the 2013 Ford Park Master Plan (FPMP) 10 Relevant Provisions of the 2016 Gore Creek Strategic Action Plan 11 A NOTE ABOUT ZONING 12 IN SUM: CONSISTENT THEMES AND IMPLICATIONS FOR VNC IMPROVEMENTS 12 4. Phase 0 13 PHASE 0 SUMMARY 13 Activities 13 FINDINGS 15 INSIGHTS 19 Stewardship 19 Inclusive 21 Historic/Modern 23 Platform for Teaching 25 RECOMMENDATIONS 27 Return to Original Intent 27 5. The Site 28 PHYSICAL DESCRIPTION OF THE SITE 29 Internal Path Network 30 Ecosystems and Habitats 31 6. The Structure 33 THE FARMHOUSE 33 General Condition of the Building 34 OTHER BUILT IMPROVEMENTS ON THE SITE 39 7. Summary of Findings 40 ADOPTED TOV MASTER PLANS 40 NEEDFINDING INSIGHTS 40 CODE ISSUES REQUIRING IMMEDIATE ACTION 41 OBSERVATIONS ABOUT THE FACILITIES 41 A snERRY DONWAEo IAMDSCAPC •ARCIIITECT /%/)MARTIN/MARTIN 1 RADERu rehir20;L2171'86S°Frage 106 of 2, OBSERVATIONS ABOUT THE SITE VALUE OF THE VAIL NATURE CENTER 41 42 8. Appendices 43 STRUCTURAL ASSESSMENT 44 CIVIL FEASIBILITY ANALYSIS 55 MECHANICAL AND ELECTRICAL FEASIBILITY ANALYSIS 57 �.=opkins snekRY DONWAEo IAMDSCAPC •ARCIIITECT /%/)MARTIN/MARTIN 2 RADERu rehir20;L2171'86S°Wage 107 of 2, -moi opkins Ar••i I ire 1. Introduction PURPOSE, SCOPE, & PROCESS The purpose of this report is to present the information gathered in this investiga- tive phase of work regarding the current condition of the Vail Nature Center's built facilities, the condition of the site, and the needs and desires of people using and managing them. This information is intended to provide a firmer basis for the programming of future improvements at the Vail Nature Center by document- ing and evaluating the implications of technical issues, code issues (access, fire, building codes), relevant commu- nity policy directions, user preferences, ecological sensitivities, topographic constraints, and educational opportuni- ties confronting the decision -makers in- volved in preserving this cherished Town property. THE TEAM The consulting team engaged for this project was composed of the following members: • Hopkins Architecture LLC, lead consultant (Pam Hopkins, Whitney Hopkins) • Sherry Dorward Landscape Archi- tecture LLC • Martin/Martin Consulting Engineers (Sean Molloy, structural engineer, f ` 511ERRV MMI[WARM Baia CAMDSC A P[ ARCM]. UT and Mark Luna, civil engineer) • Rader Inc. Engineering and Comfort Systems (Drew Rader, mechanical engineer) • Anderson Hallas Architects (Nan Anderson, historic preservation specialist) THE TASKS The team's scope of work included the fol- lowing tasks: • Review internal VNC documents, including the 2015 Interpretive Mas- ter Plan and any other data relating to programs, visitation, and desired goals. (This plan is summarized in Chapter 2.) • Review all relevant Town documents relating to Ford Park master planning, management, and zoning; make ob- servations regarding land use issues, consistent themes, or potential con- flicts between adopted policies and desired or necessary improvements at VNC. (Please refer to Chapter 3.) • Review the 2016 Gore Creek Stra- tegic Action Plan to identify action steps that should be implemented on the VNC site and that would have implications for the programming of educational activities, riparian zone /%/)MARTIN/MARTIN 3 CONSULTING rkGINISMS RADERJ �' . rth'20;( P9'8" -t" tge 108 of 2, management, and reconfiguration of trails. (Refer to Chapter 3.) • Conduct "Phase 0" pre -design research, a "needfinding" process employing unbiased observation and interview techniques to uncover the needs, desires, and preferences of people (visitors, locals, staff, students) using the facility. This research is essential to the accurate identification of critical and desired program needs. (For outcomes, please refer to Chapter 4.) • Gather basic information on the ecosystems, habitat values, veg- etation patterns, and environmental constraints (topography, floodplain) observable on the site, and identify opportunities for nature education and stewardship. (Please refer to Chapter 5.) • Review previous studies of the VNC facility's physical conditions and perform on-site inspections of the VNC site, building, utilities and ac- cess. (Reports from the team's engi- neers are summarized in Chapter 6.) • Assess whether the Vail Nature Cen- ter building has historical value or qualifies for any state historical des- ignation. (Please refer to Chapter 6.) A wintcr sitc visit with the Vail Nature Ccntcr dircctor, Hannah. �� Hopkins 11r,.ire snERRY ooewaao iRMDSLRPL •ARCIIITECT The Phase 0 Interviews Team members frequently visited the site and attended all the Vail Nature Center tours available in September. In addition, the team conducted numerous discus- sions, interviews, and/or site walks with: • Original Founders Evi Nott and Susan Hanson • Past directors Tom Gaylord and Kim Langmaid; current director Hannah Irwin • Vail Nature Center staff • Vail Recreation District Executive Di- rector Mike Ortiz and Director of Op- erations and Facilities Scott O'Connell • TOV Fire Chief Mark Novak • TOV Community Development De- partment: Director George Ruther, Environmental Sustainability Manager Kristen Bertuglia, Urban Forester Paul Cada, and Watershed Education Co- ordinator Pete Wadden • TOV Public Works Director Greg Hall, Capital Projects Manager Todd Oppenheimer • Walking Mountain Science Center staff, naturalists, and biologists • Betty Ford Alpine Gardens director Nicola Ripley, Education Coordinator Nanette Kuich • Disabled members of the Northwest Center for Independence in Dillon • Locals familiar with the facility • Out-of-town visitors to the VNC site /%/)MARTING MARTIN 4 RADERJ �' . retr20;c20118"-t"Page 109 of 2, -moi opkins Ar•i I ire 2. Background HISTORY AND MISSION OF THE VAIL NATURE CENTER In 1974, shortly after the Town acquired the 38 -acre portion of the Antholz Ranch that would become Ford Park, the Vail Nature Center was founded by a group of local educators and nature enthusiasts who proposed to use - and preserve - the least developed, least accessible por- tion of the Antholz acquisition for nature education. Local residents Evi Bascom Nott and Susan Chenault Hanson had proposed the idea to Town Council and became the first directors of the new na- ture center, beginning in 1974. They were acquaintances from CU, where Nott had majored in biology and Hanson in envi- ronmental biology. The mission they set for the enterprise was — and continues to be — "to provide quality environmental education and outdoor recreation oppor- tunities that enhance the understanding and appreciation of natural resources in the Rocky Mountains." The Vail Nature Center was officially dedicated on August 15, 1975, with nationally known author and environmentalist Ann Zwinger as the keynote speaker at the ceremony. The founders had hoped to operate the nature center as an independent non- profit facility, but that never happened, and it fell to the Town to operate it. In 1987, the Town Council, by resolution, endorsed a recommendation of the 1985 Ford Park Master Plan and formally ad- opted the VNC as an educational venue 511lRRV OORWA&b Am!• LAMI)SLAPL ARCIIITECT to demonstrate preservation and conser- vation of the natural environment. Since its inception, the VNC has been housed in an old unfinished farmhouse built by Henry Antholz at the edge of a long, narrow montane meadow perched slightly above the forested riparian corridor on the south side of Gore Creek. Over the years since, the site has been embellished with a network of walking trails, picnic benches, interpretive signage, bird feed- ers, a teepee, and a small amphitheater, and the farmhouse has accumulated a considerable collection of relatively static exhibits and taxidermy. (See Chapter 5 for more in-depth information on the site and Chapter 6 for an evaluation of the structure on the site.) The Town of Vail owns the seven -acre VNC site and the existing building. In 1993, the VNC was absorbed into the Vail Recreation District, a separately funded municipal entity that operates and maintains the facility under a lease agreement with the Town. The VRD owns the contents of the building (exhibits, furniture, fixtures) and other improvements on the site. Initially, the VRD also managed the programming of the VNC, having added a mandate to its charter enabling it to augment its active recreational programs with outdoor activi- ties such as hiking and fly-fishing. /%/)MARTIN/MARTIN CONSULTING rkGINISMS 5 RADERJ �' . rth'20;L2171'8"-t"Page 110 of 2, For a number of years beginning in 1977, the VNC operated in winter months as well as summer and fall, but in 2000, staffing and programs had to be severely cut back due to lack of funding. In 2003, the VRD contracted with Walking Moun- tain Science Center to manage the facil- ity and its programs. In 2013, Walking Mountains was asked to take on full-time staffing and programming management of the nature center, owing to the greater compatibility of its mission with that of the VNC. VNC INTERPRETIVE MASTER PLAN, 2015 In 2014, Walking Mountains, with the as- sistance of an outside consultant, Wells Resources, Inc., initiated a planning study funded by the Vail Local Market- ing District. The purpose of the plan was to inform and guide decisions to be made by the Town, the VRD and Walking Mountains regarding the future direction and development of the VNC. The result- ing VNC Interpretive Master Plan was finalized in late 2015 but did not require adoption by the Town Council. The plan is an exhaustive review of Vicw of Gorc Rangc on thc castcrn cnd of thc VNC property. -moi opkins ,�MRRV OORWA&tl AmLA lANtik AP[ ARCHITECT operational, thematic and programmatic challenges facing the VNC. It inventories the current state of exhibits, programs and staffing, and proposes recommended ac- tions in each of these areas. It reviews data about the potential audience for nature interpretation centers and suggests ways to enhance visitor experiences through more compelling exhibits, themes and programs. It makes recommendations for renewed visioning, marketing, future staff- ing and management. Perhaps more relevant to this current plan- ning effort, the Interpretive Master Plan also inventories conditions of the site and the structures, although not in great depth, and recommends a number of improve- ments to "maintain the natural integrity of the site and honor the VNC heritage as an environmental and educational asset of the community" (p.6). Recommended site improvements include creek bank stabili- zation, fish and wildlife enhancement, res- toration of riparian vegetation, and forest management of specimen evergreen trees. Recommended improvements to the building primarily relate to its adequacy to support an expanded educational program and its ability to project a higher quality im- age to visitors - important factors that will shape later design assumptions. NATURE PROGRAMS AT VNC Currently, the Vail Nature Center is open only from late May through September. During those months, it offers a diverse menu of program options that have evolved, in part, because of VNC's part- nership with Walking Mountain Science Center. Popular programs include hiking, birding, beaver pond tours, wildflower viewing, stargazing, and creekside nature tours. Naturalists from Walking Mountains lead most of the regular programs, and VNC summer staff members lead the hik- ing programs. To avoid competing with Walking Mountains, VNC no longer hosts overnight camping programs, and day camps for kids are now run by the VRD. In 2010, special programs were added back into the regular programming contracted by VRD with expert instructors. /%/MARTIN/MARTIN CONSULTIM. f/14,11[13 6 RADERJ �' . rth'20;T2171'8"-t"Page 111 of 2, The VNC's roster of programs and events in 2017 included: • Art in Nature (kids) • Photo Safari (adults) • Learn to Think like a Trout (fly-fishing for kids) • Creekside tours from Vail Village Farmer's Market booth to the VNC • Stories in the Sky (evening programs) • Beaver Pond Tours (evening pro- grams for adults and families) • Morning bird walks • Wildflower walks • S'mores and More (families) • Scenic story time VISITOR NUMBERS The VNC staff keeps a tally of how many visitors come into the building; only those who interact with a staff member at VNC are counted. During the 2015 June -Sep- tember operating season, 7138 visitors were counted inside the VNC building, and staff estimates that a total of around 10,000 people visited the site — walking the trails, bird watching, fishing, picnick- ing or just enjoying the views. In each of Visitors to the Vail Nature Ccntcr. �� Hopkins Ar• f 1�c' Ire , SHlRRV OORWA&tl AmLA lANtik AP[ ARCHITECT the last three years, the visitor numbers have increased over the previous year. The VNC Interpretive Master Plan included a VRD survey estimating that most people (95%) who visit the VNC facility are visitors to the Vail area, not local residents. How- ever, this may not accurately reflect local usage of the site and trails. It may also relate to the fact that the exhibits inside the building rarely change, thus discouraging repeat visits. /%/)MARTING MARTIN 7 RADERJ �' . rth'20;T2171'8"-t" tge 112 of 2, 3. The Regulatory Environment REVIEW OF TOWN ORDINANCES AND MASTER PLANS DOCUMENTS REVIEWED The following Town of Vail ordinances and adopted master plans were reviewed by the consulting team in order to 1.) Highlight provisions in those documents that relate specifically to the Vail Nature Center, which is contained within Ford Park; 2.) Discern consistent themes through the years since the park property was acquired; and 3.) Understand the regulatory and planning context relating to Ford Park and any specific directions or constraints this may present for im- provements at the Vail Nature Center. Ford Park conccptual plan from The Vail Plan, 1974 �� Hopkins Ar• snERRY ooewaao iAMDSCAPC •ARCIIITECT Ordinance No. 6, Series of 1973 Authorized the purchase (by condemna- tion) of the 38 -acre property known as the Antholz Ranch. The ordinance listed pos- sible uses for the land, among which was "to preserve the natural and physical char- acter of the area..." (The Vail Nature Center was founded by a group of local educators and naturalists the same year.) The Vail Plan, adopted 1974 Identified the Antholz property as "the only site capable of satisfying the anticipated recreational needs of the community." It envisioned a concept for the park as "a major community park -cultural center" and echoed the 1973 ordinance, listing among possible uses of the property "natural landscapes" and an "ecologium" or nature center. In addition, the 1974 Vail Plan "con- templated the preservation of the Gore Creek corridor as a passive, quiet place to enjoy the natural beauty of the site." (The property was renamed Ford Park by Reso- lution 1, 1977.) Ford Park/Donovan Park Master Plan, adopted 1985 Developed conceptual plans and guide- lines for recreational improvements and cultural facilities in the park, based on ex- tensive community workshops, and identi- fied the area south of Gore Creek around the Antholz farmhouse as a "Nature Area." /%/)MARTING MARTIN 8 RADERJ �' . rth'20;(2171'8"-t"Page 113 of 2, Resolution No. 27, Series of 1987 Implemented the conceptual recom- mendation of the Ford Park Master Plan to designate the seven acres around the Nature Center as an area "to be preserved as an example of the Gore Val- ley's natural history." Vail Village Master Plan, adopted 1990, amended 1998 Identified Ford Park as one of its specific study areas and, although Ford Park was not its focus, it advocated the preserva- tion of "existing open space areas and expansion of green space opportunities." MASTER PLAN Conceptual development plan for Ford Park, 1985 Ford Park site plan from Ford Park Management Plan 2012 �� Hopkins Ae ht? .:ire L.046SCAPC •ARCIIITECT Ford Park Management Plan, adopted 1997, updated 2012 Put forth criteria to enable consistent evaluation of development proposals in the park, with the goal of protecting the park's character and avoiding overdevelopment. The update maintained the earlier plan's general direction but did not recommend specific actions in the "creek preservation zone." Ford Park Master Plan, adopted 2013 As an element of the Vail Comprehensive Plan, provides broad direction for the pres- ervation and use of the park and identifies specific objectives and action steps for each of seven sub -areas, one of which — the Gore Creek Preservation Sub -area — includes the nature center. (See following section for more detail on provisions of this plan.) Gore Creek Strategic Action Plan, adopted March 2016 Addresses issues of declining water qual- ity and aquatic health of Gore Creek, the causes of which — the loss of riparian and streamside vegetation; unfiltered stormwa- ter drainage running directly into the creek from urban land uses and impervious sur- faces — are all relevant to the nature center site. The plan outlines an extensive catalog of regulatory actions, research, best man- agement practices, outreach efforts and education strategies aimed at restoring the health of the creek. (See more detail in Gore Creek Action Plan section to follow.) /1/)MARTIN/MARTIN 9 fifi RADERJ .NE;hTO;T2171'8"-t"Page 114 of 2, Relevant Provisions of the 2013 Ford Park Master Plan (FPMP) As the most recent and most detailed planning document still in effect for Ford Park, the 2013 Ford Park Master Plan (FPMP) may be the most relevant for decision-making today at the VNC. Many of its provisions relate specifically to the VNC site. The overall goal of the 2013 FPMP is "to maintain the essence of what Ford Park is today and what was envisioned for the Park in 1974 — a combination of natural open space along the Gore Creek corridor coupled with recreational, social and cultural uses and facilities to serve the needs of residents and guests of Vail" [emphasis added]. The FPMP identified five goals, each with associated objec- tives, policy statements, and action steps, to shape planning strategies for the park. Some that have specific relevance to the VNC are noted with the goals below. Goal #1: (p. 20) Protect the natural envi- ronment along the Gore Creek corridor. Under this goal, the plan noted that al- lowed uses in Ford Park include educa- tion centers and a historical center, which essentially recognizes (and allows reten- tion of) VNC as an existing use. • Objective 1.3: (p. 22-23) Protect en- vironmentally sensitive areas along the Gore Creek corridor; protect and enhance natural open spaces; limit uses to those prescribed in the Gore Creek Preservation Sub -Area; allow no new buildings in this sub -area. In addition, any improvements in this area must consider the 100 -year floodplain and impacts to riparian Gorc Crcck Prcscrvation Sub -Arca, FPMP, p. 51 �� HAr opkins 511lRRV OORWA&b Am!• LAMI)SLAPL ARCIIITECT and wetland areas. The plan also rec- ommended consideration of stronger preservation controls (conservation easement? open space zoning?) and initiation of programs to stabilize the creek banks and restore riparian vegetation. Goal #2: (p. 25) Provide open space, fa- cilities and programs within Ford Park to meet the passive and active recreational, educational, social and cultural needs of residents and guests of Vail. • Objective 2.5: (p. 27) Enhance and restore the Nature Center build- ing and the landscape surrounding the building; restore the building's historic character; limit vehicular ac- cess; eliminate existing parking areas around the building; prepare a master plan and an operations/management plan for the VNC. Goal #3: (p. 28) Reduce vehicular intru- sions into passive/pedestrian areas of the [park's] lower bench. (In keeping with the original concept for Ford Park and the 1974 Vail Plan, the 2013 FPMP reiterated that the amount of parking should remain "limited to +/-200 spaces along the Front- age Road and +/-65 at the soccer fields." Planning efforts anticipated that access would continue to rely heavily on the two village parking structures, the in -town bus system and the pedestrian walkways.) Goal #4: (p. 31) Provide a safe and effi- cient pedestrian circulation system within Ford Park and between it and the village; provide and enhance ADA routes; improve wayfinding signage. Goal #5: (p. 33) Maintain compatible rela- tionships between all uses and venues in Ford Park. The Gore Creek Preservation Sub -Area: Following the presentation of overall goals and objectives, the FPMP focused on seven separate sub -areas, each having distinct characteristics, recreational uses, and development objectives. The 7 -acre nature center site and the Gore Creek cor- ridor into the Vail Village center constitute /%/)MARTIN/MARTIN 10 RADERJ �' . rth'20;L2171'8"-t" ge 115 of 2, -moi opkins Ar•i I ire the Gore Creek Preservation Sub -Area (p. 50-52, p. 59), a total of just over 21 acres. This section notes that: • The sub -area is "defined by the park boundary on the south and the 100 - year floodplain, the 50 -foot Gore Creek setback, and/or topographic features on the north." • The Gore Creek corridor is Ford Park's "most significant natural feature and a critical pedestrian link to Vail Village...It is essential that adjacent uses respect the natural environment of this sub -area and that effective buffers be maintained between [it and] other more inten- sive uses within the park." • The nature center will undoubtedly bring some activity to the park, but it should be concentrated on the "upland" portions of the area. • In accordance with Resolution No. 27 (1987), vehicular traffic is to be restricted. • Any improvements in this sub -area should be of low environmental im- pact, such as soft surface walking paths, creek enhancements to im- prove fish habitat, revegetation, and creek bank restoration. Improved fishing access was also noted as a possible improvement, although the plan acknowledged that it could become an issue In the future. • Utility improvements should not be located within this sub -area unless there is no other practical alternative (emphasis added). • Creek access at the east end of the VNC was considered and rejected in earlier plans. • An evaluation of the physical condi- tion of the VNC building should be undertaken to restore its architectur- al integrity and find a way to provide adequate restrooms. Existing park- ing spaces near the building should be reclaimed and revegetated (p. 51-52, 59). • An evaluation of the condition of the creek banks and the need for bank stabilization was recommended as a 511lRRV OORWA&b Am!• LAMI)SLAPL ARCIIITECT basis for a detailed improvement plan for the creek corridor. It may be of interest that the FPMP de- scribes the Soccer Field Sub -Area as one that could be "a suitable location for new park uses or buildings to meet the future needs of the Park" (p. 52). Relevant Provisions of the 2016 Gore Creek Strategic Action Plan In 2012, Gore Creek was added to the Clean Water Act's Section 303(d) List of Impaired Waters. In response, the Gore Creek Strategic Action Plan (GAP) was drafted as part of a larger on-going effort to protect source water and improve water quality, as described in the Eagle River Watershed Plan (2013) and the Gore Creek Water Quality Improvement Plan (2013). The GAP recommends 219 actions in five strategic areas (Rules and Regulations, Best Management Practices, Education and Outreach, Site Specific Projects, and Data Collection and Research) that target one or both of the two central tactics for improving water quality conditions in Gore Creek: reducing pollutants that degrade water quality and interrupting pathways that carry pollutants to the creek. After a community advisory group helped to screen, rank and prioritize the long list of actions, 27 actions were identified as best candidates for the first phase of Plan implementation, based on anticipated feasibility and effectiveness (listed on p. 4). Of the 27 high-priority actions, several are relevant to the nature center site: • Develop and implement a compre- hensive riparian zone management program for the Town of Vail stream tract (action #11); • Emphasize water quality best man- agement practices (BMPs) in all utility work within the town (#12); • Ensure stormwater infrastructure owned by the Town is properly main- tained (#13) and assess the structural and functional condition of TOV storm - water inlets, outfalls, and vaults (#14; /%/)MARTIN/MARTIN CONSULTING rkGINISMS 11 RADERJ �' . rt h'20;L2171'8"-t"Page 116 of 2, -moi opkins Ar•i I ire both actions would apply to the two storm drain inlets in Vail Valley Drive that daylight on the VNC site); • Restore vegetated buffers along Gore Creek through VRD-managed property (#23). The Town of Vail considers it an essen- tial goal to achieve the removal of Gore Creek from the List of Impaired Waters. Encompassing over a third of a mile of Gore Creek, the VNC site must be con- sidered a high-value area whose protec- tion could provide important water quality benefits that assist in this effort. A NOTE ABOUT ZONING The Vail Nature Center, as part of Ford Park, is in the Town's General Use zone district, which "is intended to provide sites for public and quasi -public uses that, because of their special characteris- tics, cannot be appropriately regulated by the development standards prescribed for other zoning districts." The list of per- mitted and conditional uses in this zone district is varied and extensive. Develop- ment standards pertaining to setbacks, building height, parking, landscaping and site development are determined through negotiation with the Planning and Envi- ronmental Commission. It is highly un- likely that the General Use zone designa- tion by itself would present any obstacles to desired uses and improvements that may be proposed for the nature center. IN SUM: CONSISTENT THEMES AND IMPLICATIONS FOR VNC IMPROVEMENTS In the past four decades, these various master planning processes for Ford Park have resulted in statements of desired character and policy directives that ex- hibit remarkable consistency. Consistent themes repeated in virtually all of these documents include: ✓ The strong desire to protect Ford Park from overdevelopment; 511lRRV OORWA&b Am!• LAMI)SLAPL ARCIIITECT • The intent to preserve the undevel- oped, natural open space character of the VNC parcel; • The need to protect environmentally sensitive areas within the Gore Creek corridor. In addition, certain strategic positions are repeated in most of the master plans, including: • A desire to restrict vehicular access within Ford Park; • A reluctance to add more parking within the park; • A policy against allowing any new structures in Ford Park; • A general agreement that environmen- tal education is essential to encourage public conservation efforts and that the nature center site is an ideal place to host such educational programs. It is clear that, if improvements beyond those recommended in the master plans were contemplated, some provisions in adopted plans would have to be amended. And even some of the recommended improvements, such as restoration of the building, could cause site impacts from construction operations that were not anticipated in the master plans. The clear- est obstacles are the Fork Park Master Plan's policies against new buildings and vehicle access or parking on the site. "The discussion points are likely to be subjec- tive, centering on what improvements are proposed for the [VNC] building; how much additional activity it will encourage; how parking and access requirements will be accommodated; and how much impact might be caused by reconfiguration of trails..." (Braun memo to TOV, 3/22/17) /%/)MARTIN/MARTIN CONSULTING rkGINISMS 12 RADERJ �' . rt h'20;L2171'8"-t"Page 117 of 2, 4. Phase 0 NEEDFINDING PHASE 0 SUMMARY Phase 0 is a unique additional phase developed by Hopkins Architecture to thoroughly study the needs of the people using the building and site in what is called People -Centered `Needfinding' Research. Employing the anthropological -based observation and research techniques developed to spur innovation in human - centered design, we studied the people who use and interact with the Vail Nature Center. This gives us a greater under- standing of how to design for the people using the spaces, improving the design direction to best serve the community. The `needfinding' methods we developed Above: Attending a Nature Walk tour at the Vail Nature Center. Top: Conducting an `Expert Walk' with the VNC groundskeeper. �� Hopkins Ar• snERRY ooewaao L.046SCRPC •ARCIIITECT at Hopkins Architecture are not simply sur- veys, observation sessions, or interviews, but an intense combination that drive at the real needs of different users. We want our designs to serve the people well, and this is only achieved by clearly understanding who will use the facility. Activities Research for Phase 0 of the Vail Nature Center occurred during the fall of 2017. In conducting Phase 0, we involved more than 80 individuals representing out-of- town visitors, local visitors, VNC staff, TOV staff, VRD staff, and various experts. Site Visits & Tours As part of Phase 0, we had seven members of our team visit the site. In addition, team members attended all of the tours the Vail Nature Center offered in September 2017. These included the Creekside Nature Tour, the Farmer's Market Tour, the Fall Colors Hike, and specialized tours. Observation On numerous occasions while the facilities were open in September 2017, team mem- bers sat throughout the site and facility to discretely observe how the Vail Nature Center was being used. Staff Documentation The VNC naturalists participated in a self - documentation exercise. They completed MARTIT MARTIN scr.urriyr r.slrrr. 13 RADER' rth°2O;T P918's-tEP ge 118 of 2, photo diaries of their daily tasks visually communicating the structure of their day. Additionally, they photographed things that they love and that bother them. Last- ly, they collected photos for the design team that can serve as inspiration for the future Vail Nature Center. Surveys We conducted a paper survey available on-site in September 2017 as well as an online survey that was sent out in the fall of 2017. We received over 50 responses in total between the two options. These responses came from a collection of out- of-town guests and local visitors. Interviews The design team hosted interviews with over 30 stakeholders. Most were con- ducted in small groups of 2-4 people. These interviews involved local visitors, out-of-town visitors, the Vail Nature Cen- ter naturalists, other Walking Mountains Science Center staff, Vail Recreation Poster asking visitors to participate in a survey. A completed exercise from a small group interview. -moi opkins Ar•if I ire snekRY DONWAEo IRMDSCAPC •ARCIIITECT Photos from the naturalist photo journals. District staff, and Town of Vail staff. These interviews included many exercises to push the way people think about and de- scribe their experiences. Expert Walks & Interviews In order to better understand specific is- sues relating to the Vail Nature Center, we walked the site and interviewed a variety of people we consider `experts' in some way. Included in this group were the VNC director, the former VNC groundskeeper, the Vail Fire Chief, the Vail Fire wildland fire coordinator, members of the Summit County Independence Living group repre- senting individuals living with a variety of disabilities, a local historian, a local wildlife expert, and a biologist. Sought Inspiration We collected images and stories from peo- ple we interviewed and the VNC naturalists about places we can use as inspiration for the future Vail Nature Center. These could include places where the full entity could inspire the future design or just an element could serve as a guide. Study Prior Work The design team collected and read through a variety of documents includ- ing old newspaper clippings, old VNC publications, and descriptions of the original Vail Nature Center to help create an understanding of the original intent and programming of the facility. /%/)MARTING MARTIN 14 RADERJ �' . rE h'20;(2171'8"-t"Page 119 of 2, FINDINGS Overwhelmingly, the people involved in our Phase 0 research spoke about the Vail Nature Center in ways that can be broken into four primary categories: what we found: love list 'intimacy with natur uiet peaceful proximity to town free BIRD WINDOW rustic surprising root cellar programs nice staff hands-on local fauna/flora focus HARA TER wildlife meadow tee pee picnic tables view of gore outdoor classroom seating RIVER what we found: bug list ed plan ada accesibility toilet windows NO WATER low ceilings smells front desk driveway neglected noise organization LIGHTING stairs no classroom signage "add-ons" INACCESSIBLE taxidermy not very interactive ted exhibits inadequate classroom hand-rrairm dangerous equipment what we found: love letter/commercial EDUCATION stic stewardship open sustaina open PRESERVED SPIRIT fun all ages friendly staff unique quiet HISTORY for kids LOCAL NATURE EDUCATION bright beautiful year-round bathrooms seating water lighting CREEK views _TRAILS seating music ogressive PROGRAMMINO' trail exhibits maintained Exercises visualized with the larger tcrms bring mentioned most frequently. Hopkins Ar_f �a ..lre snERRY ooewaao iRMDSLRPL •ARCIIITECT r Overall Character r Educational Aspects r Facility r Site Love List We asked people what they loved about the existing Vail Nature Center (a com- prehensive understanding of the VNC, not limited to the building or site). We found that group spoke equally fondly of the character, site, and education but had little they loved about the facility. The bird window was by far the most loved aspect of the current facility. Bug List We asked people what bothered them or bugged them about the existing Vail Nature Center. Issues relating to the facility domi- nated people's lists with concerns about the character, the site, and education equally distributed. Not surprisingly, this is the inverse of what we heard in the love list exercise. Love Letter & Commercial Some interviewees were asked to write a love letter after visiting the future Vail Nature Center. This could be done as themselves or as someone very different from themselves (required of staff). Other interviewees were asked to write a com- mercial selling the future Vail Nature Cen- ter. Together, these activities capture the way people communicate to others what they imagine as wonderful and special about the future Vail Nature Center. In these exercise, mentions of educational aspects dominated with descriptions of the character, the facility, and the site equally distributed. /%/)MARTING MARTIN 15 RADERJ �' . rthE20;( P918"-t"Page 120 of 2, PINkMc- . evoLVF • 6puRL1TI moCaRPMs • Vwelsi of USERS V 15R PAT U GP4T opt --14 - INTERR E • CoLoR,FuL AW AIAE N SERO Cct4gErCs 11:1 NATURE yyps•117E1'Z Tatt4V. V11F THIN eifrolzE Goal Definitions Throughout the many planning docu- ments, mission statements, and design requests, we pulled a collection of words used to describe what was desired in the Vail Nature Center. In order to better understand what the users believe these goals mean in relation to the Vail Nature Center, we asked them to define a variety of terms. Dynamic: This was collectively defined as evolving, constantly changing, being reflected in the quality of the programs offered, and serving a variety of users. Delightful: The users defined a delightful VNC as quaint, rustic, lovely, comfy, and open. DE La cCKTFUL • 0U11INT • CoMF� • RUST 1 C- • UPEN ETFEcTNE • CLEFI WZ M tssl oN A cc fSS 51-5 • VISI 5LE - INSf ttz1N • RELEVANT ST1=WPat) • 1 RTUR L - k4130314 6814E14T 5us'TRin1ABl' • Co1 Vi4T1u4 - ECRicATI aN •11,titit4U A+4Piy wane-MlNRe 'To 5!1• It rt ot.1t\1 . 04104- "Tb - ERIC • F'PgCOMMIT' • MdC 'I - prcc Ess1$Lt • comfy - C> 1 R -Ms PAST The collective dcfinitions of words pulled from mission statcmcnts, dcsign dcsircs, and pro- gram goals. -moi opkins Ar••i I•? ' Ire IRRV OORWA&tl AmLA lANtik AP[ ARCHITECT Awaken: Collectively, the users believed a Vail Nature Center that could "awaken the curiosity" of visitors found a way to connect everyone to nature. It would also instill a sense of wonder and make people think differently than before they visited the VNC. Steward: The Eagle County Climate Action Plan discusses stewardship. The Vail Na- ture Center would be seen as a successful steward if it embraced this goal thoroughly in its educational program, used and taught best management practices, and embraced conservation. It was said that if successful as a steward, people would learn something at the Vail Nature Center they could take away and want to share. In addition, it was understood that being a steward meant maintaining a `natural' site and incorporating sustainable facilities. Vibrant: A Vail Nature Center that is vibrant was understood to mean light, open, inter- active, and colorful. Effective: An effective Vail Nature Center was defined as having a clear mission, first of all. It was also understood to be acces- sible, visible, inspiring, and relevant. Worthy: The 2017 design request de- scribed a facility that was "worthy of Vail's residents and visitors." The VNC users col- lectively defined this as embracing active stewardship, being down-to-earth, appro- priate, accessible, celebrating the past, yet being modern, and being comfy. /%/)MARTING MARTIN 16 RADER' rt;fiTO,(21071'8'S-tET ge 121 of 2, Personification People are social creatures and see `personalities' and human features in the products and buildings that surround us. Our social priming is why we see faces in the grills of cars and desire the same traits in products as a mate. In order to get at the traits that people see in the existing facility and what they desire in a future facility, we asked participants to describe the current and future Vail Nature Centers as people. Current Vail Nature Center: Overall, the current Vail Nature Center was seen as charming but old and out - of -touch. She was painted in ways that was clear she loved and was connected to nature. what we found: current vnc Future name: Edna her traits: odd but charming, dull, older, caring, likes routines, hips hurt she does: resigned farmer her hobbies: hiking, gardening, bird watching, walking she wears: wool sweaters, knitwear, jeans, long dresses he looks: tired what we found: future vnc name: Aidan his traits: enthusiastic, fun, charming, smart, young, , friendly he does: science and tech teacher his hobbies: hiking, fly fishing he wears: latest outdoor gear, Patagonia, hiking shoes, bright tops he looks: hip and trendy Collective personifications of thc existing and futurc VNC. Both arc similar in spirit, as if rclatcd, but Aidan is youngcr, morc dynamic, and with thc times. �� Hopkins Ar•�f snERRY ooewaao iRMDSLRPL •ARCIIITECT We were regularly told she was retired but had worked jobs like farming, ranching, and being a nature expert. She is a great lover of hiking, apparently, and also enjoys gardening, bird watching, and walking. She absolutely adores her knitwear and often wears sweaters with cats on it. Her name is Edna, although she could have also been a Eunice, Otis, Ernest, Fran, Margery, or Henry. Future Vail Nature Center: The future VNC is quiet and active and en- gaged person. He is open, smart, and also charming. He is a science and technology teacher. When not teaching, he is generally hiking or fly fishing. He is hip and trendy, usually dressed in the latest outdoor gear like Patagonia with hiking shoes and bright tops. His name is Aidan, although he could have also been named Roxanne, Forest, Sequoia, Jack- son, River, or Henri. Summary: Sometimes these visions of existing and future greatly diverge. For example, in one project we found the existing facility de- scribed as Maude who wore sensible wool skirts but the desire was for a Stella who was a transgender IT worker—two almost opposite images. However in the case of the Vail Nature Center, we found that the images were much more similar. Aidan seems like he is Edna's grandson. They have a similar spirit and share the same love of nature and teaching. However Aidan is more in touch with the times. He was much more likely to be described as open and enthu- siastic, whereas Edna was often described as tired. The general descriptions of Aidan embraced much more dynamism. /%/)MARTINCONSULTING rkGINISMS MARTIN 17 RADERJ �' . rtfiTO;( P'118"-t"Page 122 of 2, Discrepancies in desires In general, we found an astonishing con- sistency in the desires of the many people we involved in this Phase 0 process. However, we did notice a discrepancy between how some staff naturalists and VNC visitors (both locals and out-of- towners) understood the purpose of the Vail Nature Center. Staff (naturalists): ✓ Saw primary goal of VNC is to act as a nature preserve • Want all management hidden from Vail Nature Center Plans Winter Opening by Cords Season wrapup activities foe file Vail Rab1r Ceder are lammed on a plawled reopening in December, secodng fa liaise Cots directors Jackie Pyks and Dehhie White. As flee summer season drams to e doe, the team woman aro working as industriously as the squirrels they study to receive monies Rum the NaeUre Canter's sponsor, the Taw of Vail, fee a pcngaro. Hever before open in the ster, winter Pengram proposed1y�Mrs - Whose and Pyka is possible due to several ,seatl>e: proofing imprenements recently completed at the Native Center building, located oo the wail Golf Cause Road smith d wcrWwoods tnrdol9hnium5. itin 'allre House is now supplied with a Fisher vend bailing stave d sola: collectors for bating, • Ed inane ter', and a Cbvas _-.-o: sun compost toilet. te The a *mom have pImt.-wd u, sIDbiFMlms psograri fu. Ore Lemnos winter- In addition to offering outdoor education lasses to silholds in Eagle Cady, Mrs. White and Pyka are veal 'nag cm. seven new *tads dsplays Ear the Nature Houseinducting hibernation,hibernation, wisler birds, aid winder camping and survival There would also Le interpretive cross nomtry std trails dad snowshoe trails on die IfMoe Cerr property and m the Vaal golf mese whleh lirda to the Bighorn reside-Ma'i area east of Val. Arniege bowshoes woad be provided by dm Mears Ruler free of charge. and special snowshoe dame as mould be offered for hemmers. !tri anal, wirier suvira! wencing trait 1s also plumed inehooheg exhibits en Shaw shelters, winter c+irlrs®tthlal hazards, winter equipment needs, and back ommb7 ethics. 77be Native Cosier enjoyed heavy summer use [Ids year with some Ria persons Parbdpatm6 i1 iadivtdomt activities as well as group programs through naarrsUalLI, Scrrul pr011eeta, Potpourri Day Damp, and 131151e school. The Mature Center micas are also work' with the John Wh�i 1ln Pep 'Flyn n9.lhe Vat Nelute Carder aspen. Di fedora JecIde Tyra and DIE WMIeweswamp sea htMgatorcrposm 10 keep err Center open the wlrher. Ryan Co in preparing an eprvmmratat helmet report and sl ggingarr4 fguse ef Ibtb1a arse Ratios ppvp T47 inimecraaleiy eastaf tbeVaiNplienneenbich ran recently b1 -LM morn of Wog soflic.lske Leis eaulda89aedlne[y m mid the 1974 atelala4 Iona; 1gs. Pyka and Whitertn i Niue Ceder 1bg Oat p demdlm made Tyy =brad other Ash Zsr" ar MrsZr1611te tlaexlM the Vail NetnaeCrmierdieing Vail Symposium of 1975. oat -be used to irm:cale -Re aW et LLe Holme Cr1d to mimic Ler-if it's ilyingthe Milian an Ao is spm: if set, 1t 5 rinsed_ aars.PXke and Yrs White . ince lberle.itli win." wig, hetet nowt bane ite con import DC P-A°b01 IRS SWIM =Matt tee of the t semen at 474-5012. A glimpse of Vail's past rdwro ekww. 3Wtpntlr 5, nes VAX • The Goer Creek Virility nae nwom]y pone born sheep psalm. to emceea.m. Ewen dee epi rsoek onpns be4i,ln curslruoted in the les - Igyae'eedY Pawn Ind. a .rd my on n11'11 splecrd In whit's rnrkeled es a '6Wbn•ddler ,n,'. : et/ look area* woofs We eRCbtTI woven of Owl* 15 i1 1 we thud. ltd hrnte or o hlllary baron try Ski mat Thee ere Mita oleo* 11 conga 1n the woo/ that Wore eery Were yea, Goat t0leNlpee' honer a esu 15e hos Mop re Caen EhC Vert 19eNIpas anon hb Isrery hoped men sheep m the mercer on Myr Seel ams In the .qpm Gore Creek Valley Msuip In Me kelt' 1f102e. In the tan May ahlpped out Cry lreln wah Meir seep ben MMnn to 1,11 lend m Pike, Leah Shot. retelr a l.y. Wale. 506rr. M Gull 0rM.5NS,15055 00 the vilbl' m 155004.'501 p are We* wen ow Iraht4elas 050151 NO he spoke In erre¢ It me termly ere ,erne Mete heeding •l, 51 ' CTM sno ee5lnp n PAan make won »a Kwalpeeae. 'they emu ewiderrul pe pie,' he eelo. The fur* mold Mei lend mond 5. time Yell Manmin SC Aver won dew isped. Some of the developers d B,eckerrrtlpe Ski lyse tempt Mie rarKli. Old newspaper clipping and Vail Nature Center handout describing a mission and goals much more in-line with the visitor vision. �� Hopkins ArchilacLut 4lAkkIlIERRS" 00a0ARp LSSSSCAPL •tRCIIITECT view • Feel the VNC should appear pristine, untouched, and wilderness -like ✓ Believe there is no place for Valley history Visitors (locals and beyond): ✓ See the primary goal of the VNC as teaching stewardship ✓ Want to learn about management decisions ✓ Understand the are is not pristine, but want it "natural" ✓ Believe the Valley history is crucial to the story Comparison to prior visions: By looking at collections of old newspaper clippings and documents produced by the Vail Nature Center, we was the original vision of how the Vail Nature Center was intended to be used. This vision aligned with the vision de- scribed by the visitors. The Vail Nature Center was seen as a teaching resource where issues related to stewardship were central. The history of the valley that the site and building could show were also crucial to the initial narrative behind the Vail Nature Center. /1/)MARTIN/MARTIN 18 NiRADERiu NetiTO;r P'I'86SDFltge 123 of 2, INSIGHTS Stewardship The first major insight is that stewardship needs to be central to the function and mission of the future Vail Nature Center. More specifically, this means that the VNC should: • share the local story of people in nature, including discussion of: -the local history -the local ecology -human impacts -caring for land • communicate the complexity of our relationship & responsibility • be in open dialogue with the public Character In terms of the character of the VNC it should first and foremost appear 0natu- ra1.0 The term "natural" was commonly A schoolchild in the wildflower meadow, a "natural" area reflecting native habitat despite no being pristine and needing management. Schoolchildren learning on-site about the complexities of logging from its role in man- agement to the negative impacts of poor practices. �� Hopkins llr,r t� . ire An educational display communicating management policy. 1:11.111ERRY DONWAEo IRMDSCAPC •ARCIIITECT used by members of the public to express that the site should reflect native habitats. The public desires this while understand- ing that the site is not pristine and requires maintenance. Also crucial to the character of steward- ship is the educational attitude it must imbue. In order to spread the concept of stewardship, the VNC must teach a love of the environment and the complexity of our relationship and responsibility. This should permeate every element and program of the VNC. Education In order to teach about how we live in nature, our local history is central to the narrative. This includes discussing Native Americans and their interaction and impact on the environment, the early settlers and farmers and their impact, and moving to our current lifestyle. Part of learning to love a place is learning to love what is there. This is why teach- ing the local ecology, including flora and fauna, must be a central aspect of the VNC educational program. The world is a complex place, as are the environmental issues we face. People want to learn about the different sides of these complex issues and understand the dialogue more in depth. For example, logging is a complex issue. People want to understand the negatives and problems like the clear -cutting images we see from many forests while also understanding that when done well, it can be a core tool in forest management helping replace fire in aged forests. These environmental issues also have lo- cal and worldly contexts, which visitors want to learn about. For example, drought has a specific local impact, from contrib- uting to fire activity and aiding the beetle outbreak. Yet it also has an impact on the larger Colorado River Basin, leaving a dry river bed where in runs into the Sea of Cortez, collapsing the shrimp fisheries and reducing the fish populations. People want to see these issues traced from local to worldly contexts. /%/)MARTIN/MARTIN rkLINIIMS 19 RADERJ �' . rth'20;( P918"-t"Page 124 of 2, Facility In order for the facility to reflect the idea of stewardship, it must be openly sustainable. This means reducing the environmental impact of the facilities us- ing best -practice sustainable strategies and doing this in a way that is visible and communicated to the public. The facility should also elegantly handle transitions from the indoor to outdoor so that it flows back and forth and the indoor becomes an extension of the outdoors. A reindeer observatory, nicely framing a view and connecting the visitor to the landscape. A small cabin incorporating a green roof; a visible sustainability strategy. A building where indoor and outdoor spaces flow in and out of one another. A walking path integrated into the canopy A raised boardwalk minimizing the impact celebrating the trees and giving people a nov- of visitors walking a site. el experience. -moi opkins Ar•i I ire /-11/111• snekev DONWAE o "L. CAMDSCAPC •ARCIIITECT Site integration becomes crucial. If we want to teach people to respect the nature, the facility must visibly do so as well by having a light footprint and minimizing the zone of disturbance. A connection to the site must be further bolstered through highlighting views and using ample daylighting and natural ventilation. Site The paths and site facilities should be low impact, again having a light footprint. This should be done in ways that minimize maintenance needs and with materials that don't detrimentally impact the environment. The site should incorporate open man- agement, meaning that the management decisions made should be public and the conversations and debated involved in developing a strategy should be shared. The management of the site can be used as one of the biggest teaching tools. In this way, misfortunes, such as the unhealthy river, can be seen as opportunities to in- volve and teach the public about issues related to stewardship. Communicating stewardship through the approach to the site also involves integra- tion of site facilities. Bringing people in close proximity with nature and celebrating what the site has to offer will be central. /%/)MARTIN/MARTIN rkLINIIMS 20 RADERJ �' . rth'20;( P'I'8"-t"Page 125 of 2, Inclusive The next insight is that the Vail Nature Center needs to be inclusive in attitude. This means the VNC needs to: • be accessible • serve all • be welcoming/friendly • communally integrate character Inclusiveness comes through in the character of a place by resonating A variety of users all being served by an institution, crafting an inclusive experience. A concert in a natural setting. Similar events could be staged at the VNC with Bravo Vail! HBORHaoa Y P, loitered rh, pia non _in 1769. Fa rlillrn IOR during rhe yN ppp�py� �gl betama the Nam. pl i4te'Nhkin. N[6 %ZMdn Motownt iMrfi lWw•4d purr'' festalt" oda arm rnx �n i.auellirw BA A multi-lingual exhibition serving people who speak different languages. Site seating welcoming people to rest and A special art exhibit serving the blind. Serv- spend time in a place. ing different disabilities is central to an in- clusive identity. �� Hopkins llr h t c. ure snekRv ooewaan l5r'65•CAPC •ARCIIITECT with diverse people. It should serve and attract people from all generations, socio- economic backgrounds, nationalities, and ability ranges. It should also be welcoming/easy to find. Being too hidden is not inclusively inviting visitors to explore or experience the Vail Nature Center. The Vail Nature Center is part of the larger Ford Park area, and it should better inte- grate with the facilities and events there to develop a synergism that would serve all well. Quietly integrating means setting up joint programs with the Betty Ford Alpine Gardens and even involving the dancers and musicians the amphitheater attracts in small nature -themed events. The Vail Nature center must also appear friendly. This is reflected in both the staff and the facilities that set an attitude that make people feel invited, welcomed, and well taken care of. education In terms of the educational aspects, inclu- siveness means that the Vail Nature Center serves and teaches people of all ages, people who speak different languages, and people with a variety of disabilities. It should also seek to serve both locals and out-of-town visitors. An empathetic staff, meaning helpful, understanding, and accommodating, is crucial to having an inclusive center. We heard stories about how a patron with a hidden disability was defended by a friendly staff member at an aquarium, mak- ing a profound impact on the visitor. This should be the role model of the empathetic Vail Nature Center staff. /%/)MARTING MARTIN 21 RADERJ �' . rth'20;( P918"-t"Fage 126 of 2, facility In terms of facility implications, an in- clusive building must serve people with disabilities. As a minimum, this means meeting ADA requirements. The building should also have a visible and welcoming entrance, beckoning people to visit. It should have adequate and clean bathrooms that serve all sorts of people covered and not by ADA requirements. And finally, it should have cozy spaces that make the Vail Nature Center feel homey and quaint. A cabin living room can serve as inspiration An entrance to a park service center pro - for the "coziness" desired at the VNC. vides a clear and welcoming entry. A variety of users all being served by an institution, crafting an inclusive experience. An ADA path allows all to enjoy a trip Wayfinding sinagc helps visitors find thcir through the site. way along paths and to amcnitics. -moi opkins Ar-jr snERRY ooewaao iRMDSLRPL •ARCIIITECT site For the site to be accessible, it needs ADA paths. The more extensive the network of accessible paths, the more inclusive the site will be. Similar to the building itself, the site will should have a clear and welcoming en- trance or entrances. Having people find the Vail Nature Center is the first step in welcoming them to the center. Throughout the site, wayfinding sinage should guide visitors. There is nothing less welcoming than feeling continually lost. Having seating throughout the site serves multiple purposes. First, it helps those with ability restrictions who may need to rest frequently. Secondly, by creating spaces to linger, it signals that people are welcomed and embraced at the Vail Nature Center. /%/)MARTIN/MARTIN 22 RADERJ �' . rt;h'20;(201,8"s.E'Fiage 127 of 2, Historic/Modern The third insight is that the Vail Nature Center should embody a combination of historic and modern. It should not ex- ist only as a remnant of the past, and it should not exist as only a contemporary facility looking to the future. Rather, in should incorporate both in a manner that is artistic and synergistic. A modern cabin reflecting a very similar spir- A view of the Vail Nature Center showing it it to the existing Vail Nature Center. in a more historic aspect. A modern window seat serving as inspiration for a rebuilt and intimate bird window IIPMEMLit 1 A modern and effective display of historic taxidermy can give the collection new life. -moi opkins snERRY ooewaao iRMDSLRPL •ARCIIITECT Embodying both historic and modern ele- ments means that it should: • be contemporary + rustic • preserve the existing spirit • celebrate the history • be up-to-date character In terms of the character of the VNC, in- cluding both historic and modern means celebrating the history of the site and the valley. It should communicated and show aspects of Native American, homestead- ing, and ski cultures. Even in new additions, it is paramount to preserve the spirit of the original and reflect it. This is part means that it should remain quaint and underdeveloped. education The educational elements are significantly in need of updating. By modernizing existing elements, like the bird window and taxonomy displays, they can be given a new relevance while reflecting what is loved in the existing center. Incorporating modern exhibit design and technology, will further bolster the impact of the educational message and programs offered at the Vail Nature Center. /%/)MARTIN/MARTIN rkLINIIMS 23 RADERJ �' . rth'20;( P918'sI"Ptge 128 of 2, facility There are two primary strategies that the facility can embody both modern and historic. The first is a direct combination of modern and historic styles. This can be a restoration of historic parts in com- bination with contemporary additions or finishes. Done well, this can be both an artistic and elegant way to live with the past without `preserving it in amber.' The second strategy is to reference his- toric styles in a contemporary way. This can be done by distilling the essence of a historic style and founding a new design on that. For example, it could be understanding the traditional elements A preserved structure with a contemporary glass addition combines modern and historic styles well. A small modern cabin reflecting a more tra- A historic building that has been partially ditional and historic log cabin. refitted in a contemporary manner. A modcrn sitc cicmcnt, in this cast a combi- The tee pee is understood as a "historic" nation bird blind and viewing platform. site element, regardless of authenticity. �� HAr opkins iAMDSCAPC •ARCIIITECT of a cabin and reflecting that in shape or reflecting log cabins with a more modern approach using similar materials and re- sulting in a similar texture. site For the site, this preserving Ohistory° means incorporating elements like the potato cellar, farm equipment, and tee pee into the center experience. The authenticity or actual historical use of these elements is not important to the visitors. The com- munication and use as visual teaching elements is enough. This approach also gives latitude to make creative changes where necessary, for example in regards to the danger of the farm equipment. An artist could be brought it to find a way to display and interact with it in a safe manner. The public also desires an incorporation of modern elements into the site. This can be small things such as seating areas, bird blinds, or viewing platforms. /%/)MARTIN/MARTIN rkLINIIMS 24 RADERJ �' . rth'20;( P'I'8"-t"Ptge 129 of 2, Platform for Teaching The final insight is that the Vail Nature Center should have a primary goal to serve as a platform for teaching. This puts an emphasis on programming and facili- ties that can support these programs. Acting as a platform for teaching includes: • inspiring content • evolving/changing content • having flexible teaching areas • offering dynamic programs A hands-on program with children teaching them about local strcam health. An artist -designed educational display about A dynamic and interactive science display animal homes. teaching about the light spectrum. A display platform that allows for easy changing of content. �� HAr opkins snekRY DONWA lip Baia CAMDSC AP[ ARCM]. UT character In terms of character, the educational com- ponents should be inspiring. The best way this way described to the team was that people should leave a program or visit to the Vail Nature Center so inspired that they want to volunteer there. There should also be an artistic element to the different components. The displays and programs should be current and changing, to stay relevant and especially attract local visitors. Finally, it should all be dynamic, offering energy and excitement to the center. education Acting as a platform for teaching puts the educational components front and center. The emphasis is on offering quality pro- grams. In order to offer (or continue offer- ing) these programs and effectively teach, a well-educated and trained staff is central. The staff is a priority. The content of both the programs and dis- plays should be changing, relating to the seasons, current issues, and world affairs. A visitor should be able to revisit each year and find new content. And the programs and displays should be both interactive and hands-on, best for engaging visitors and getting them to learn with all senses. /%/)MARTIN/MARTIN CONSULTING rkGINISMS 25 RADERJ �' . retr20;c201'8"-t" image 130 of 2, A small library incorporated into a space celebrating the landscape. A simple structure providing shade and shel- ter for an outdoor classroom. A flexible space that can be adapted to vari- ous settings from lectures to small groups. A canopy path winding up into the trees giving people a new perspective and unforgettable experience. A small shelter and viewing platform encouraging people to learn in nature. -moi opkins 4.44.4.111ERRY ooewaao L,0465CAPC •ARCIIJTECT facility For the facility to support the Vail Nature Center acting as a platform for teaching, it should incorporate a library element, whether it be an on-site reference library, one connected with the Vail Public Library, or connected to a center store. The facility must also include a flexible teaching area or areas that can be used for a wide variety of small to large programs. The space should be easily reconfigured to support different activities from listening to a lecture to doing more intensive hands-on activities. The more flexible the space, the better it will support quality programs. The Vail Nature Center needs exhibit space in addition. This is space to display educational material about different na- ture- and history -related topics. It should also be adaptable to support the need for evolving and changing content. And finally, a bird window should be incor- porated whether it is the existing window or a new one. site The educational experience should extend out onto the site. Of primary importance is the incorporation of an outdoor class- room that can support different programs and lectures. Going deeper into the site, trail displays should teach people visiting the site with- out interacting with a naturalist. The chal- lenge here is how provide an infrastructure that can support changing content while serving people with disabilities and in mul- tiple languages. Lastly, there should be some sort of nov- elty experiences that get people to see or experience the site in a new way. Experi- ence is one of the best teachers, and by crafting a memorable experience, we can hope to impart a love for the place. /%/)MARTIN/MARTIN rkLINIIMS 26 RADERJ �' . rth'20;(2171'8"-t"Page 131 of 2, RECOMMENDATIONS From our Phase 0 needfinding research, we found that people want the Vail Na- ture Center to be: a place to EDUCATE peo- ple to VALUE, PROTECT, & LIVE GRACEFULLY with NATURE. -moi opkins Ar•i I ire This includes: • sharing the local story of people in nature to motivate stewardship. • serving all people, inclusively, to broaden the impact. • respecting the history while mov- ing into the future to keep the place grounded yet relevant. • actively supporting teaching as the primary goal. The future Vail Nature Center should embody all these aspects. Return to Original Intent After spending significant time trying to understand what visitors and staff desire for a future Vail Nature Center without being swayed by past visions, we have found that the dominant vision of the future Vail Nature Center closely resembles the original intent. The original mission of the Vail Nature Center was "to provide quality environ- mental education and outdoor recreation opportunities that enhance the under- standing and appreciation of natural resources in the Rocky Mountains." The newly stated vision similarly focuses f ` 511ERRV MMI[WARM Baia CAMDSC A P[ ARCM]. UT on teaching people how to best live in and appreciate the environment. The current understanding of "quality environmental education" is dynamic, more up-to-date, and technology inclusive, however the base sentiment is the same. The definition of "outdoor recreation opportunities" might have broadened to include desired syner- gies with other Ford Park facilities and ser- vices, but again is centered on furthering our connection with the environment. We see the vision uncovered in Phase 0 as an updated return to the original intent. Over time since the Vail Nature Center's founding, some initial elements and servic- es, such as winter programs and a larger speaker series, were discarded or scaled down due to a lack of appropriate facilities and management resources to enable the full original vision to blossom. The new vision is a desire to support what is best about the VNC and expand its services, similar to what was originally envisioned. Design Recommendations 1. Craft a program summary that reflects the discovered values. 2. Use Ecological Design, as described by Sim Van der Ryn and Stuart Cow- an, as a sustainability goal. 3. Use a professional exhibition de- signer and artists for the educational displays. Management Recommendations 1. Prioritize stewardship education com- municating valley history, local ecol- ogy, human impact, and how best to care or manage the land. 2. Provide the Vail Nature Center with proper on-going funding and active management. 3. Reconsider management structure of the Vail Nature Center. 4. Improve communication between Town of Vail entities relating to the Vail Nature Center. 5. Include quiet integration and collabo- ration with Ford Park colleagues. /%/MARTIN/MARTIN 27 RADERJ �' . rttr20.,(201'8"-t" image 132 of 2, 5. The Site CHARACTER, CONDITION AND CONSTRAINTS The seven acres designated as the Vail Nature Center are an integral part of Ford Park and are owned by the TOV. Al- though much of the attention in this study process has focused on the Antholz's old farmhouse, the site itself is the VNC's major asset. Among the oft -stated advantages of the VNC site is its proximity to Vail Vil- lage and to other facilities in Ford Park. Another is the contrast between Ford Park, with its lawns and manicured gardens, ac- tive recreational facilities, and the volume of visitors it attracts to events, and the VNC site — a largely undeveloped, passive and quiet natural landscape. Finally, this site offers one of the very few places within the center of town where Gore Creek can be experienced up close. Although it is acknowledged that the site isn't in pristine ecological condition, it is this natural quality A satellite photograph showing the Vail Nature Center site. It is a seven -acre parcel with a `natural' character sitting on a series of alluvial terraces surrounding the Gore Creek. �� Hopkins Ar_r t 'c. ire 4'14.4.111ERRY ooewaao iRMDSCRPC •ARCIIJTECT RTJ AAM(IRTIN/MAN / _` IMe [f1RTI F 28 RADERJ �' . rt h'20;T P918"-t"Page 133 of 2, that has been a consistent theme in virtu- ally all town planning documents relating to VNC since it was formally established in 1974. (See Chapter 3, The Regulatory Environment.) It is important to note, however, that the site is difficult to find, has little to no The large meadow on an alluvial terrace. This meadow is renowned for its wildflowers in the summertime. visibility from the adjacent road or from primary pedestrian access points, and is very challenging for mobility impaired visi- tors to access. Pathway connections and wayfinding signage from Ford Park to the VNC, or from the bus stop above the site on Vail Valley Drive, or within the VNC site itself are understated at best. Opportuni- ties for cooperative activities among Ford Park stakeholders and mutually beneficial amenities (such as meeting places, public restrooms open in winter, or food services) are as yet largely unrealized. PHYSICAL DESCRIPTION OF THE SITE The natural site is bisected lengthwise by Gore Creek, which has formed a series of alluvial terraces on both its north and south sides that are easily visible in aerial photos of Ford Park's upper and lower benches. The lower slope that edges these allu- vial terraces generally defines both the ap- proximate limit of the riparian zone along Gore Creek as well as the FEMA floodplain line, an approximate limit drawn from aerial photographs. The Antholz farmhouse sits on the largest of these alluvial terraces on the south side of the creek — a long meadow situated roughly thirty feet below Vail Valley Drive and ten feet above the creek. A central feature of the VNC site (along with the creek itself), the meadow is about 850 feet long and no more than 100 feet wide at its widest point north to south. Slightly above the riparian corridor, far more open to the sun, and mostly devoid of trees, the meadow is filled with diverse grasses and native wildflowers, a big attraction to visi- tors in early summer. At the east end of the site, a smaller alluvial terrace, roughly 200 feet by 50 feet, slopes gently toward the creek and supports a small clearing in the riparian forest; at least half of it is inside the FEMA floodplain zone. A teepee is erected at its edge during the summer. In comparison to the large central meadow The eastern portion of the site is the one seemingly least affected by early settlement, farm- area and the steep west end of the site, ing, or human presence. �� Hopkins Ar h ta,., ire AlAkkIIIERRY DONWAEo IRMDSCAPC •ARCIIITECT /%/)MARTIN/MARTIN 29 RADERJ �' . rth'20;( P918'sI"Ptge 134 of 2, this east end is the one seemingly least affected by early settlement, farming, or human presence. Offering a mix of for- est, understory vegetation and grasses, it is reputed to be where the greatest diversity of bird species can be seen. In several sections along Gore Creek, the A bench next to the Gore Creek, providing a resting point. This portion of the trail provides easy access to the Gore Creek. The Gore Creek runs through the Vail Nature Center site. It is a major attraction and gives the site its most compelling character. �� HAr opkins 51 liRV OONWANo LAN6SCAPC •ARCIIITECT alluvial terraces are nearly at the same level as the water. In these places, the creek appears to have no banks at all, and it is possible (and very enticing) to wade right in. For example, there is a narrow strip that flanks the creek in the western portion of the site, near the pedestrian bridge from Ford Amphitheater. Though narrow, the strip offers proximity both to the water and the bridge. A location for a grant -funded Fishing Is Fun platform for kids has been identified in this area. The challenge in these more easily accessed creekside places is to reduce the impact on riparian vegetation of uncontrolled public access to the creek. In contrast, some parts of the site dip more steeply from Vail Valley Drive into the creek, with gradients unbroken by any intervening terraces. This is the case at the west end of the site, which is so steep and thickly forested that it functions primarily as the pedestrian connection from the north side of Ford Park. It also characterizes the area between the farmhouse meadows and the east end clearings; in this section, the unin- terrupted slope creates abrupt creek banks that are both high and steep. At the far eastern end of the site, tree re- moval and excavation for an underground utility line have caused serious damage to the south -side creek bank. Internal Path Network The sloping edges of the alluvial terraces and the major embankment from Vail Val- ley Drive are obstacles to both vehicular and ADA -compliant pedestrian access. In parts of every existing walking trail within the site, there are obstacles to circula- tion — occasional steep gradients, narrow or cross -sloped sections, steps, boulders, loose cobble — that make it inaccessible for the sight impaired, physically impaired, the elderly, or parents with strollers. With a new layout for the network of paths, ADA compliance for at least a new primary path- way through the site may be possible. Also to be noted: Most of the existing paths along the creek are within the floodplain limits and would have to be improved and stabilized anyway. /%/MARTIN/MARTIN 30 RADERJ �' . rel u20;c2P918's.E'Tage 135 of 2, Another issue of note is a culvert from the storm drain inlet in Vail Valley Drive near the bus stop. It daylights near a fork in the VNC trail from the pedestrian bridge and causes repeated washouts on the lower of the two trails east of the fork. A path leading from Vail Valley Drive down to the Vail Nature Center building. The site slopes steeply down to the bench (alluvial terrace). The road access down to the Vail Nature Center, located on the eastern portion of the site. The road slopes steeply down to the bench (alluvial terrace). -moi opkins Ar•i I ire /-11/111• snekev ookwaao "L. CAMDSC AP[ ARCM]. UT Ecosystems and Habitats On higher and drier portions of the site - the meadows on the upper terraces and the embankment below Vail Valley Drive, grasses and forbs characteristic of the montane zone are found, along with sparse stands of mature pine and spruce. But the ecosystems that give the site its most compelling character are the aquatic zone of Gore Creek and the riparian zone that flanks it. There are no delineated wetlands on the site, although there are a few pock- ets close to the creek that support a limited number of wetland species. In the aquatic zone, other consultants are focusing on water quality issues and biological measurements of the creek's health. (See Chapter 3 for more informa- tion on the characteristics of Gore Creek and the Town's strategic plan for restoring water quality in the creek.) There has not been a site-specific study of fish habitat in this stretch of the river, but Gore Creek is widely thought to support a robust trout population. Trout need bugs, and bugs live not only in the water but also on plants at the edge. This is why the quality of the riparian corridor becomes so crucial to the health of the creek and, therefore, why this site is such an important asset. Improvements in riparian vegetation are fully consistent with the goals of the town's "Restore the Gore" efforts. The riparian ecosystem is defined by its unique hydrology, soils and vegetation. These natural factors reflect the influence of additional moisture compared to the adjacent, drier uplands. A USDA Coopera- tive Extension paper describes the unique niche that riparian zones occupy in our environment: "Riparian areas are the transition zones between aquatic (water-based) systems and terrestrial (land-based) systems, and usually have characteristics of both. These charac- teristics and their location make them suit- able habitat for a larger number of species of plants and animals...Riparian areas are shadier, cooler, and moister than the adja- cent upland environments. A wide variety of animals - insects, amphibians, reptiles, fish, birds, and mammals - are attracted to these /14MARTIN/MARTIN 31 RADERJ �' . retr20;c201'8"-t"Page 136 of 2, areas. Suitable habitat (food, water, and shelter) is often provided in riparian areas to support these animals that may not oc- cur in surrounding drier areas. In the western United States, riparian areas comprise less than 1 percent of the land area, but they are among the most productive and valuable natural resources, rivaling our best agricultural lands. They are particularly efficient at storing water, dissipating flow energies, improving water quality trapping sediment, building and maintaining banks, and converting solar energy. Such an important resource re- quires awareness on our part..." In an effort to restore native character and enhance habitat values throughout the site, VNC staff members continu- ally work to purge invasive plant species, encourage the propagation of native plant species, and protect existing ripar- ian plants from being trampled. There is occasional evidence on the site of bear, deer, moose, beaver, and pine marten, but naturalists agree that there may be little that can be done to encourage the presence of larger mammals here. In contrast, the site is - or could be - home to a number of small mammals (rodents, chipmunks, squirrels, hares, porcupine, View from the eastern portion of the site toward the Gore Range. -moi opkins SHERRY OORWARtl AmLA lANtik AP[ ARCHITECT possibly foxes) and native bird species. Within the mature stands of evergreen trees along the creek, there has been sig- nificant mortality from pine and spruce -fir beetles. The TOV's urban forester ob- served that the problem is due in large part to the fact that there is very little diversity in tree species here and that the mature trees are too closely spaced. An effort is ongo- ing throughout town to remove diseased "brood" trees that host active populations of the bugs. In the spring of 2017, 76 old and diseased evergreens were removed from the VNC site (the stumps remain so their roots can hold the soil in place), but there is more work to be done to protect both the ecological health of the site and its aesthetic character. The north side of Gore Creek across from the VNC is not usually considered part of the nature center, and the two are not physically connected. However, informal observations by VNC suggest that the north side is an important habitat and cir- culation area for bird and animal species that are more sensitive to human presence. As a final note, because this study did not commence until late summer, it has not been possible to accurately document the condition of the ecosystems on the VNC site, nor to assess their sensitivity to an increased level of human presence. /%/)MARTING MARTIN 32 RADERJ �' . relr20;T 79'8'S.ET ge 137 of 2, -moi opkins Ar•i I ire 6. The Structure CONDITION AND CONSTRAINTS THE FARMHOUSE The farmhouse is one of a very small number of older buildings still extant in Vail that pre -date the opening of the ski resort. There are several versions of the story of when and why Henry Antholz built this structure, the second residen- tial structure on his 160 -acre Vail Valley ranch. (His primary residence, now gone, was on the site of what is now the Betty Ford Alpine Gardens.) A 1979 story by Irene Westby in the Vail Daily, "Off the Beaten Track," may be the most authori- tative version: "Sometime in the 1940's, the Antholz family, residents of the valley, began construction of a new farmhouse on their property. It was never completed, nor was the root cellar in the yard. The house remained unfinished until 1974 when the Town of Vail renovated it in readiness for the opening of the Nature Center." Apparently neither the Antholz family nor anyone else ever lived in the house. At the time the Town took it over, some longtime locals remember that it was be- ing used to house horses. In 1977, in preparation for opening the VNC during winter months, the Town in- sulated and weatherized the building. So- lar panels were added to the roof, and a Fisher stove was installed inside for heat 511lRRV OORWA&b Am!• LAMI)SLAPL ARCIIITECT (Vail Daily, 1979 Westby article). These improvements have since been removed. The original farmhouse measures 17x29 feet (just short of 500 SF). There is addi- tional floor space in an attic on the upper level that VNC uses for offices, but it was apparently never intended for habitation and is off-limits to visitors. (See structural engineer's assessment below.) Up to the original roof eaves, the building facade is clad with painted ship -lapped wood siding. Above that, the gables in the east and west ends of the building are covered in dark - stained cedar shingle siding. The pitched roof is covered with 3/8" -thick cedar shakes. Two small additions totaling another 300 SF have been constructed on the southern corners of the building. The first one, a 9x13' enclosure built around 1979 on the southwest corner, was added to accom- modate a Clivus Multrum composting toilet. That addition included a basement to house the toilet's composter, fan and storage tank for the liquid end product. The basement is accessed through a hatch door outside the building and is also used by VNC staff for storage of recreational equipment. A second, slightly larger 13x14' addition was built in the mid -1980's on the south- east corner to provide more space for /%/)MARTIN/MARTIN CONSULTING rkGINISMS 33 RADERJ �' . rth'20;L P9'8" -t" tge 138 of 2, exhibits. There is a 6" single-step grade change between this later addition and the primary building level - an interior obstacle to ADA access. More recently, in the late 80's or early 90's, a donation from longtime resident Lynn Langmaid funded construction of a small greenhouse at the east end of the building, but it is in disuse and has be- come an impromptu storage area. Inside, the small footprint of the main level is filled with exhibits, display cases, and taxidermy. A window seat in front of a bay window frames a wildly popular view of a multitude of feeding birds. The staircase to the attic and the staff desk adjoining it take up a lot of space right in the middle of the floor; that plus the two exit doors from the main level seriously impede interior circulation and inhibit the ability to use the space for gatherings of more than a few people at a time. General Condition of the Building In April 2007, Borne Engineering was engaged to conduct a thorough investi- gation of the condition of every material on or in the farmhouse building and to analyze needs for maintenance and The existing Vail Nature Center from the west showing parts of the original structure and an addition. -moi opkins Ar,r' I i'Ure snekRv DONWAEo IANDSCAPC •ARCIIITECT replacement. (The entire Borne report, "Property Condition Evaluation with Physi- cal Needs Analysis, Vail Nature Center excerpt," can be found as Appendix D in the 2016 VNC Interpretive Master Plan.) According to its assessment of exterior ma- terials, wood siding and trim were deemed at the time to be in fair condition. Wood shingle siding was deemed to be in good condition. Shake shingles on the roof were deemed to be in fair to good condition at the time, but some have since begun to curl and split, opening up the potential for water leaks into the structure. (Note: wood shingles are no longer allowed in the Town of Vail.) The chimney is clad in brick veneer and has a clay flue. Both the brick and the mortar joints around the flue are in seri- ously deteriorated condition and urgently in need of renovation. The Borne report also assessed the con- dition of the exterior wood windows and doors (fair condition, weathered and need- ing refinishing); the upper level aluminum windows (fair condition; some windows have recently been replaced); interior wood floors, drywall and ceilings (fair condition, in need of refinishing); exterior signage (fair to poor condition at the time, some since replaced); paths, fencing and outdoor tim- ber furniture (all good to fair condition at the time); and the canvas shade structure at the amphitheater (good condition then). A limited amount of repair, repainting and general upkeep has been done since the Borne Report was completed. More recent on-site observations by team engineers suggest that a number of building com- ponents remain below standard. There is ample evidence of infestation by mice, squirrels, raccoons and carpenter ants, encouraged perhaps by the lack of occu- pancy in the building during the winter and spring months. /%/)MARTINCONSULTING rkGINISMS MARTIN 34 RADERJ �' . rt;h'20;( P918"I" ge 139 of 2, Building Code Issues The building was built prior to the incorpo- ration of the Town of Vail. Building code requirements for Eagle County at the time are not known, but it is unlikely that the structure was built in conformance with any building code standards. Other code issues involve fire prevention and ADA access (see relevant sections below). Structural Evaluation of the Building The VNC farmhouse is a wood -framed building with 8" thick masonry exterior walls supported on spread footings. Floor joists and roof rafters are wooden 2x6's. Their spacing varies from 16" on center for the floor joists to 24" on center for the roof rafters. The spans vary from 6' for the main floor joists to the full 17' north - south width of the building for the upper- level floor joists. There is a shallow crawl space under the main floor of the original building, but the floor of the addition at the southeast corner is a concrete slab on grade 6" lower than the main floor. The structural investigation, conducted in September and October 2017 by Martin/ Martin Consulting Engineers, was limited to visual observation during two walk- throughs of the existing building. The key findings in the structural report are The existing Vail Nature Center roof framing. Although steeply pitched, the roof still may not meet the Town's very conservative building code for snow loading. -moi opkins /-111/111• snekev ookwaao "L. CA,DSC A P[ ARCM]. UT summarized here: • Although the steeply pitched 12:12 roof has effectively shed snow for nearly 70 years, it still may not meet the Town's very conservative building code for snow loading. "The roof has limited snow load capacity and should be reinforced or should not be occu- pied in the winter when the chance of snow accumulation exists...It may not be reasonable for the Town to assume the risk of occupying the building in the winter with any significant snow accumulations on the roof." • The main floor has adequate capac- ity to serve as a publicly occupied space, as an office, or another similar occupancy. • Based on member sizes and observed spans, the upper level floor structure has minimal capacity to support an occupied floor. "The upper level should be considered an attic access and should not be occupied as an office." • In proportion to the building footprint and the size of window openings, ex- terior walls appear to be adequate to allay any concerns about lateral load- ing from wind or seismic forces. • The existing foundations likely have capacity to support current code - mandated loads; however, the framing would require significant reinforcement to accommodate the Town's current design standard for snow loads. In sum, it is their opinion that the occupan- cies should be modified, or the structure should be strengthened to meet current building code requirements. (The full text of the engineer's February 2018 report can be found in the appendices.) Existing Mechanical Systems Rader Engineering conducted an on-site assessment of mechanical and electrical systems in the building in February 2018. (Please refer to the appendix to view the entire report.) Heat: The heating system consists of /%/)MARTIN/MARTIN CONSULTING rkGINISMS 35 RADERJ �' . rttiv20;( P'I'8"-t"Page 140 of 2, individual electric baseboard heaters throughout the building. Because many of them do not work, heating capacity is inadequate even on cold days in summer. Electricity: The building does have elec- trical service. It is fed by an underground line that leads from an existing 480 -volt single-phase transformer near Vail Valley Drive to a smaller step-down 480/240 - volt transformer at the building. That, in turn, supplies a panelboard at the building that serves lighting, receptacles, baseboard heat and miscellaneous other loads in the building. The step-down transformer needs to be replaced. There is visible wear and tear on the equipment, and its mounting does not meet current National Electric Codes. The panelboard could be salvaged but all breaker con- nections should be checked for tightness and a new panel cover will be required. The engineer also noted that the light- ing throughout the building is totally inadequate. Water and Sewer: There is no domestic hot water heating and no plumbing in the building. The existing composting toilet may not have been installed properly and is possibly leaking. Ventilation of the composter in the basement is routed Sign above the composting toilet. It has problems with leaking, ventilation, and maintenance, and does not adequately serve the program needs of the facility. �� HAr opkins 511lRRV OORWA&tl Am!• LAMI)SLAFL ARCIIITECT through the roof, but may not be venting as well as it should. The single toilet does not have adequate capacity to serve future program needs of the facility. It is also a maintenance headache because people frequently discard non-compostable de- bris in it, rendering it a non-functional mess until VRD can clean it out. Ventilation: There is no mechanical venti- lation system. Ventilation of the space is provided now with the two upstairs win- dows, but one is inoperable. Utility Services There is no potable water supply to the building, but there is a water main in Vail Valley Drive. The lack of running water is a considerable inconvenience for staff and visitors alike. At present, a "gallery" (a me- dium -diameter vertical pipe) about 20 feet deep, located between the structure and Gore Creek, intermittently supplies water for maintenance, hand irrigation and other uses. In contrast to a well, which draws from aquifers or water tables, the gallery draws water directly from Gore Creek; no documented water rights are associated with it. It usually runs dry by early Septem- ber when the creek is flowing at low levels, and a big rock in the pipe obstructs deeper access. There is no sanitary sewer service to the site. If the addition of modern restroom facilities is considered, a grinder pump system or alternative would be required to pump sewage up to the sewer mainline in Vail Valley Drive. Water and sewer service lines would both be necessary if future improvements in- clude new accessible public restrooms. ADA Accessibility Simply stated, ADA access is nonexistent on this site. Neither the site nor the build- ing meets the standards required of all public facilities that were set forth in the 1990 Federal Americans with Disabilities Act. This deficiency is a major impetus for renovation of the VNC building and for reconfiguration of the site circulation network. /14MARTIN/MARTIN 36 RADERJ �' . retr20; (2171'8"-t"Ptge 141 of 2, The existing building is not accessible because, among other things, doorway openings are too narrow; exit doors open in the wrong direction; steps, thresholds and partitions are in the way of free cir- culation, and there are no ADA -compliant toilet facilities. Existing trails are not accessible for the sight impaired, physi- cally impaired, the elderly, or parents with strollers. In many places, they are too narrow, too steep, lacking handrails and stable surfaces, or interrupted by boulders, loose cobbles and steps. Vehicular Access and Parking The major issues here are the lack of on-site parking and the narrow, unpaved driveway from Vail Valley Drive down to the building. The driveway does not meet TOV development standards for width, maximum gradient, or minimum turn- ing radii. Staff members frequently use it anyway to deliver supplies and take out trash, but it cannot accommodate fire trucks and is even more difficult to negotiate with any vehicle in inclement weather. If, to permit fire truck and emergency ac- cess, the driveway were to be improved in approximately the same alignment as it is today, the radius on the switchback would have to widen outward to within 20' of Gore Creek. Retaining walls in excess of 15'-20' in height would be required on both sides and, to reduce the gradient, the driveway would have to ramp down more gradually toward the building, extend- ing well above existing grades into the meadow for a couple hundred feet. The impact area would be as significant as the cost of the walls. As for parking, other than a few service spaces just east of the building, there is none for visitors, particularly those who need ADA -compliant spaces. There are ADA parking spaces across the bridge, on the south side of Ford Amphitheater, and at the soccer field parking lot, but none of these meet ADA standards for accessibility and proximity to the VNC building. The lack of on-site ADA parking is potentially a big- ger problem if wintertime use of the facility is contemplated in the future. Fire Protection Protection of the existing building from fire is the other high-priority code issue provid- ing an urgent incentive for renovation. To reiterate, the two primary obstacles to fire protection at the VNC site are: The absence of water, fire suppres- sion system or fire hydrant anywhere on the site. The inability of fire trucks to negotiate the existing service driveway down to the building from Vail Valley Drive. The bottom line: Under current conditions, firemen would be forced to watch the building burn down from Vail Valley Drive. Even if the driveway improvements described in the previous section were implemented to make it possible to get a fire truck to the building (despite the costs and site impacts), a turnaround for fire trucks somewhere near the building would also be required. Depending upon the size of the fire truck, this could mean a circle or hammerhead as wide as 60-90' in diameter, almost as wide as the existing meadow from north to south. The existing road to the center. The road is unpaved and does not meet TOV development Fire suppression options: Fire officials have standards or provide fire truck access. �� Hopkins Ar•• ,�MRRV OORWARtl AmLA lANtik AP[ ARCHITECT /%/)MARTIN/MARTIN 37 RADERJ rth'20;T P1'8'S-tET ge 142 of 2, suggested a couple of initial options for improving their ability to suppress fires at the VNC site. Option 1 would entail the installation of a sprinkler system and fire alarm in the building, as well as a fire hydrant on the site somewhere near the building, acces- sible all year. It would also require that fire trucks be able to drive to the building, with all the attendant impacts on the site outlined above. Option 2 works from the assumption that the fire hydrant is on Vail Valley Drive above the site, thus avoiding the necessity for fire trucks to drive down to the building. Still, this option requires year-round access to the building via an all-weather covered stairway down the steep embankment from Vail Valley Drive, as well as a pull -off area for fire truck parking at the top of the stairway on the road. In either scenario, the Fire Department would require water service at the site and a fire hydrant within 250-400 feet of the building. Historical Significance of the Building For a number of reasons, the original The south side of the Vail Nature Center showing two additions, on either side of the en- trance, to the original farm building. -moi opkins snERRY ooewaao iRMDSLRPL •ARCIIITECT 1940+/- farmhouse building is not eligible for historic designation. It was never completed, never occupied, and in any case isn't considered old enough. Fur- ther, although progressive for their time, the additions made during the 1970's and 1980's - the composting toilet, solar col- lectors, and expanded space for programs and exhibits - were not wholly consistent with the original architectural character of the building. The 2015 Interpretive Master Plan notes that when the Vail Nature Cen- ter was originally established, it was never intended that the building would be utilized as an historical landmark. However, the State of Colorado encourag- es rural areas to preserve "newer historic" buildings (generally defined as at least 50 years old) that are significant to their own local histories. In that context, this build- ing still has an important story to tell about the community and its history that could be interesting to visitors and a valuable asset to both the VNC and Ford Park. In its handbook on historic preservation, the Colorado Municipal League advises members that restoring "newer historic" buildings could inspire communities to embrace and implement the concepts of stewardship and sustainability. "A now -familiar saying goes, The greenest building is the one that already exists.' In other words, one of the most environmen- tally friendly development practices is the decision to repair and reuse an existing building, rather than replace it. The key link between historic preservation and sustain- ability lies in the concept of `embodied energy,' which refers to life -cycle energy that is represented in an existing struc- ture.'" (From `Historic Preservation, Basics for Municipalities,' May 2015, Colorado Municipal League.) /%/)MARTING MARTIN 38 RADERJ �' . rE;lr20;( 71'8"-t"Page 143 of 2, OTHER BUILT IMPROVEMENTS ON THE SITE In addition to the farmhouse, there is a root cellar, a partially covered gathering space for programs (the "amphitheater"), and various other small improvements including split -rail fences, wooden steps and handrails, picnic tables and log benches, timber -edged planting beds, interpretive signs and trail signs, and a canvas teepee set up in the eastern por- tion of the site. Of these, perhaps the most noteworthy are the amphitheater and the root cellar. The only outdoor gathering space of any consequence on the site is adjacent to the eastern end of the farmhouse. Here called the amphitheater for lack of a bet- ter descriptor, it consists of several rows of heavy log benches on a concrete floor, encircled by a low stone -veneered seat wall. A circular wood -burning firepit, the focus for S'Mores and many other popular evening gatherings, sits inside the seat wall. A modular canvas -covered shade structure, originally designed as a temporary carport, shelters most of the seating from summer storms. At the eastern end of the amphitheater, there is a tall panel with a built-in screen for A-V The partially covered amphitheater space adjacent to the farmhouse used for various out- door programming. -moi opkins Ar f ia^.I]r A snekev DONWAEo iAMDSCAPC •ARCIIITECT presentations. Although this space ap- pears a little tattered and in need of main- tenance and upgrade, staff sees it as an absolutely indispensable venue for VNC's programs. The old root cellar is embedded in the slope opposite the farmhouse. It would have been typical of rural farm homes, but the Antholz's apparently never used this one for its intended purpose. It is currently used for storage and is not open to the public. It could, however, be of interest in telling the story of life in the valley in that era. /%/)MARTING MARTIN 39 RADERJ �' . rtliv20;( P918" -t" tge 144 of 2, -moi opkins Ar•i I ire 7. Summary of Findings The previous chapters have presented general information about the history and evolution of the Vail Nature Center (chap- ter 2), summaries of provisions in ad- opted Town documents that may shape its future (chapter 3), and more technical observations about the present condition of the Vail Nature Center facilities and site (chapters 5 and 6). In addition, using an innovative process we call "Phase 0," the team undertook an intensive effort to un- derstand and articulate the perceptions, desires and needs of people who use it (chapter 4). This list summarizes the key takeaways: ADOPTED TOV MASTER PLANS Consistent policy direction in virtually ev- ery document since The Vail Plan, 1974: ✓ Protect Ford Park from overdevelopment; • Preserve the undeveloped, natural open space character of the VNC parcel; • Protect environmentally sensitive areas within the Gore Creek corridor; • Restrict vehicular access within Ford Park; • Refrain from adding more parking within Ford Park; f ` 511[NRV OONWA lip Baia 1,046SC AP[ ARCM]. UT • Refrain from allowing new structures in Ford Park; • Agree that environmental education is essential to encourage public con- servation efforts and that the nature center site is an ideal learning venue and teaching tool. • Some master plan amendments may ultimately be necessary, depending on the chosen strategy for making improvements at the VNC. NEEDFINDING INSIGHTS ✓ Residents and guests who use the Vail Nature Center want it to be a place to educate people to value, protect and live gracefully with nature. • Primary goal of the VNC is to motivate stewardship. As part of this, sustain- ability should be evident in the char- acter and quality of the facility. • Serving all people inclusively involves embracing different ages, languages, and disabilities. • Respecting the history while moving into the future is desired. • The Vail Nature Center should actively support teaching as the primary func- tion. The site and management are viewed as prime teaching tools. 14MARTIN/MARTIN 40 RADERJ �' . relr20;( 79'8"-t"Page 145 of 2, CODE ISSUES REQUIRING IMMEDIATE ACTION • Failure of both building and site to comply with accessibility standards set by the Americans with Disabili- ties Act of 1990; access, ADA park- ing, circulation into and within the building, non -conforming trails; lack of water and an ADA -conforming toilet are major concerns. • Failure of the framing in the upper- level floor and the roof to meet cur- rent building codes; the attic should not be occupied. • Failure to meet basic fire codes; absence of a fire suppression sys- tem; lack of water, fire hydrant, and navigable route to the building for a fire truck. OBSERVATIONS ABOUT THE FACILITIES ✓ Generally in neglected condition; limited resources to make needed upgrades and repairs. • Infested with bugs and rodents. Vail Nature Center Plans Winter Opening brandy tamed Season temp-uptemp-upt_i' 'PS foe wider. hi 'addition b offering lye van Native Cr11zr are outdoor education classes to formed Oma ptamred mowing schools in Esgr Cowry. Era. io December, according to White and Pyla are working on. seven paw wieder deploys Sor the Nature ROMEO iadodtg Howe Outer directors .Tache pyka and Debbie WNW. winter meds. cod As ft sommeryeapndraws to ln-hernstion, a dose, the two ammo are wider camping and samak working as induariciasig as the 'hese world elm be interpretive - . doth amdp to receive trams venire old ha& lad aeries from the Won' Center's snow dee Irnns on the Nature sponsor, the Term of Yaff, fu a Center property nod to- the sad Program. SOU comae which Ma to the Newer before open in de Bighorn readctlial aro east of early e. -Snowshoes would to the byadrltd.f' 'Odle s OW Mime Coder • �. 1Sta. tltala sect pascals thic la weft' Iet of dime, and roYtded 3j obs mate tatptnrene ks �awlhse dames wouldi e compiebad at the Nature offered far begisema. Cedar bulk mg, looted nn ibe An calker law INErvirvAl *need ail God! Course head south d orate e><Yiah s also en need scum ledIncluding St s gwiter m+¢ee n Wl Maar is new wing equipment e as ehe' wood lssr+atg ase needs.hazards, attar oallentus for pntiag, m.�. and beds tOtatrS. immWiuy and a atom 'The Nebre Ceder enjoyed compul. tales yeas, summer see this pear with The two women Iowa planned Eoma= Pam partiepatenglm ambifiate9 program for be infer rhml adivikm as well as grace programs through conventions, Scout Projects, Potpourri Day Dewr, and Mk The Meow Center directors are also -- ,- :.: with the John When tae fla2C Wino. the to NM we Cenaarinopen. Directors Jackie Fyn and Debmta Whiteare wario gm. mew peeposo to keep ft Center open the !Amer Rya. Co_ in Oreparing ood emtrwartentais+ mak- bored the 140 sae 'Catena pr*phrty Immediately easter[ Welted Jolt acme which was reeendy Framed by Town or Val far pub ie �e As a coos alarne acne% to end bre 1ST/ ansnmer semen, Mrs, Pyla and Whiteoe:lei /lata e Center gag pith a S50 do.atim made he malara➢at masher Atm .lira.&ridded c. -.00-1101.--440,041f- 444 364 6 197 Wt Val Normotesterdoting Vali symposiums! lava. Ten tie be cared W Jadeitethe el the Nature Cants to pacer hy-if it's a7mff flee Rebore Re is open; Y oc4 tte do>ed- lfra. Pyla and Kra ?elects s sake Wer' eAM w6be ]i• lent rego est forme Mean aNow= ba, Agree Waller miffed the FriVaed pea- gradin mead ane et the I women at if11s54i A ncwspaper clipping describing snow camping and various dynamic programs tcaching pcoplc how to livc in naturc that wcrc part of the original programming. �� Hopkins Ar•• 41(ZhalltaRV OORWARI AmLA LR-Ntik API. ARCtitTECT • Poor ventilation. • No plumbing or running water. • Composting toilet not functioning properly. • Not eligible for listing on the historic register, but the building has historic value. • Fails to meet visitors' quality expecta- tions (but the bird window is a hit with everyone). • Amphitheater is crucial for summer classes and evening programs, but could be more functional and aes- thetically pleasing. OBSERVATIONS ABOUT THE SITE ✓ Driveway does not meet TOV devel- opment standards and is dangerous in bad weather. • Site is not pristine, but valued because it is natural, quiet, and close to town. • Best place in town to walk by the river, and maybe go fishing. • Topography is a limiting factor for ADA -compliant trails. • There is evidence of some stream bank erosion and degradation of ri- parian vegetation. • Most of the riparian zone is within the FEMA floodplain limit. • Riparian zone runs the entire length of the site and, if protected and en- hanced, could play a major role in helping to implement TOV's action plan for improving water quality. /%/)MARTIN/MARTIN 41 RADER' relr20;( 79r8rs-ttT ge 146 of 2, VALUE OF THE VAIL NATURE CENTER In all of our work and interaction with staff, locals, and visitors, it is apparent that the Vail Nature Center is a much beloved community resource. We strongly believe that the value of the Vail Nature Center goes beyond any visi- tor numbers, descriptions of programs, or other metrics that could be used to craft a narrative arguing for its value. The Vail Nature Center is a reflection of our better selves, helping us preserve the memory of what once was and helping us navigate most gracefully into what could be. In the end, we will conserve only what we love; we will love only what we under- stand; we will understand only what we are taught. -Baba Dioum It is an institution that represents our love for our place in this world and our desire to learn about it, protect it, and live well in it. It has been an honor to help contribute to defining a beautiful vision for the future Vail Nature Center. -moi opkins Ar•i I ire f ` 511ERRV MMI[WARM Baia CAMDSC A P[ ARCM]. UT /%/)MARTIN/MARTIN CONSULTING rkGINISMS 42 RADERJ �' . relr20;( 79'8"-t"Page 147 of 2, -moi opkins Ar•i I ire 8. Appendices Documents: • Structural Assessment • Civil Feasibility Analysis • Mechanical and Electrical Feasibility Analysis f ` 511ERRV 00164,31M Baia CAMDSC A P[ ARCM]. UT /%/)MARTIN/MARTIN CONSULTING rkGINISMS 43 RADERJ �' . rt tiv20;( P9'8" -t" tge 148 of 2, .0010.1".0.2CONSULTING ENGINEERS MARTIN/MARTIN February 20, 2018 Pam Hopkins Hopkins Architecture PO Box 3340 Vail, Colorado 81658 Re: Vail Nature Center—Structural Assessment Martin/Martin, Inc. Project No.: M17.1199 Dear Ms. Hopkins: Per your request, Martin/Martin, Inc. visited the Vail Nature Center on Vail Village Drive in Vail, Colorado on September 25, 2017 and October 19, 2017. The purpose of our visit was to perform a visual observation of the structural condition of the building. The observation on October 19, 2017 was timed to provide visual observation of the structural elements during selective demolition. This report gives our opinion on the building's current condition. Background The date of construction of the existing building is unknown, but is thought be built in the early part of the 1900's. The building consists of the original house and multiple additions. The main house is approximately 29 feet by 17 feet. An addition on the east side of the building is approximately 13 feet by 14 feet. The floor is approximately 6 inches below the floor of the original house. A third addition on the southwest corner of the building measures approximately 9 feet by 13 feet. The building was built prior to the incorporation of the Town of Vail and likely was not built to any building code standards. The building, although old, has been modified numerous times and is not on an historic registry. As an existing building, the 2015 International Existing Building Code (IEBC) allows the building structure to remain in service as -is if it was built according to code at the time of initial construction unless there is substantial structural damage or if the capacity of any member is reduced or the loads increased. The Town of Vail was not incorporated when the building was originally built and building code requirements of Eagle County at the time are unknown. The current building code standards for the building on this site are: ❑ Building Code: IBC 2015 ❑ Roof Snow Load = 100 psf (< 4:12), 80 psf (> 4:12) ❑ Public floor Live Load = 100 psf MARTIN/MARTIN. INC. 225 MAIN STREET, UNIT C 101 EDWARDS, COLORADO 81632 MAIN 970.926.6007 MARTIN MARTIN-MTN.COM �� Hopkins A ib'tec ire 4gZikkIIIENNY I/ONWARD IANDSCAPL •ARCIIJTECT /141VIARTIN/MARTIN 44 RADERu reti'20;c215,88IEFuge 149 of 2, Vail Nature Center–Structural Assessment February 20, 2018 ❑ Office Live Load = 50 psf plus partitions ❑ Allowable design wind speed = 90 mph (3 -sec gust) ❑ Ultimate design wind speed = 115 mph (3 -sec gust) ❑ Wind Exposure = B ❑ Seismic Site Class = D ❑ Seismic Design Category = B ❑ Seismic Ss = 0.3369 ❑ Seismic 51 = 0.0789 ❑ Importance Category =11 Observations The following describes conditions that were observed at the two visual walkthroughs. The main floor of the nature center consists of 2x6 joists at 16" on center [Photo 1]. The floor joists bear on 2x wood plates on top of exterior and interior masonry walls. The joists span approximately 6 feet. The masonry walls are 8" thick and are supported on spread footings. 2x blocking was not observed between joists at all bearing points [Photo 2]. The upper floor consists of 2x6 joists at 16" on center [Photo 3]. The joists span the full north -south width of the nature center, or approximately 17 feet. The joists are supported on the exterior 2x stud walls. The roof framing consists of 2x6 rafters at 24" on center with a 2"x4" tie chord [Photo 4] at the ceiling height or approximately 4'-6" above the top of wall elevation. The eastern addition to the nature center consists of a slab on grade floor which is approximately 6" lower than the main floor. The southwestern addition consists of 2x6 floor joists at 12" on center. Additional Observations follow: ❑ There is a large gap between the top of the foundation wall and sill plate of the stud wall [Photo 5]. ❑ Grade at the southeast corner of the building is slightly above the top of slab and bottom of siding [Photo 6]. ❑ The rim joist at the exterior stair on the western side of the building is experiencing minor rotting [Photo 7]. ❑ The crawlspace appears to have limited ventilation [Photo 8]. It is unknown if the ventilation meets current requirements. -moi opkins Ar•i I ire /-111/111• snekev ookwaao "L. CAMDSC A P[ ARCM]. UT Page 2111 /%/)MARTIN/MARTIN CONSULTING rkGINISMS 45 RADERJ �' . rth'20;( P9'8"-t"Page 150 of 2, Vail Nature Center—Structural Assessment February 20, 2018 ❑ There are hairline cracks in the drywall above the windows and doors on the upper level. Notably at the western window [Photo 9], above the door between offices on the western side of the upper level [Photo 10], and above the door at the top of the stairs [Photo 111. These cracks likely indicate movement of the upper level floor framing. ❑ 4x4 posts appear to have been installed between the upper level floor and the roof trusses [Photo 12]. The posts do not appear to have any additional framing in the floor to support the additional load. Calculations Common wood species on the western scope of Colorado that may have been used to mill the lumber for the nature center are Lodgepole Pine, Blue Spruce, Engelman Spruce, Subalpine Fir, and to a lesser degree, Douglas Fir. The National Lumber Manufacturers Association published some of the earliest allowable design stresses in 1922, 22 years before the first edition of the National Design Specification (NDS) in 1944. The 1922 design values list allowable stresses for Douglas Fir and Engelman Spruce as follows. It should be noted that these tabulated values include a factor of safety so that the vast majority of any specimens exceed the tabulated capacity. Species Bending Stress (psi) Shear Stress (psi) Modulus of Elasticity (psi) Douglas Fir (No. 1) 1,600 100 1,600,000 Engelman Spruce 750 70 800,000 Douglas Fir is one of the strongest species listed while Engelman Spruce is one of the weakest, therefore, these species will be used to create an upper and lower bound on the allowable strength of the structure. The results are presented in the table below as the allowable live load or snow load capacity of the members in pounds per square foot (psf) for strength and deflection. In all cases, deflection of the members at an IBC 2015 deflection criteria of L/360 controls the design, however, excessive deflections pose a visual, aesthetic and maintenance concern, but not a life safety concern. The "strength" column should be used as a maximum applied load to the members. The capacity of the foundation is dependent on the allowable bearing capacity of the native soil. Based on project history in Ford Park and other locations along Gore Creek throughout Vail, 2,000 -moi opkins Ar•i I Ire , SHlRRV OORWA&tl AmLA lANtik AP[ ARCHITECT Page 3111 /%/)MARTING MARTIN 46 RADERJ �' . rth'20;T201'8"-t"Page 151 of 2, Strength (psf) Deflection (psf) Douglas Fir Engelman Spruce Douglas Fir Engelman Spruce Main Floor Live Load 245 114 30 15 Upper Floor Live Load 23 11 0 0 Roof Snow Load 14 5 0 0 In all cases, deflection of the members at an IBC 2015 deflection criteria of L/360 controls the design, however, excessive deflections pose a visual, aesthetic and maintenance concern, but not a life safety concern. The "strength" column should be used as a maximum applied load to the members. The capacity of the foundation is dependent on the allowable bearing capacity of the native soil. Based on project history in Ford Park and other locations along Gore Creek throughout Vail, 2,000 -moi opkins Ar•i I Ire , SHlRRV OORWA&tl AmLA lANtik AP[ ARCHITECT Page 3111 /%/)MARTING MARTIN 46 RADERJ �' . rth'20;T201'8"-t"Page 151 of 2, Vail Nature Center—Structural Assessment February 20, 2018 psf to 3,000 psf is a conservative assumption for bearing pressure. A 16" wide footing would therefore have a capacity of 2,667 to 4,000 pounds per foot of footing length. If the existing framing and spans could support current code snow and live loads, the footing load would be approximately 2,000 pounds per foot. The existing building appears to have adequate exterior walls in proportion to the footprint and window openings to not have a lateral load (wind or seismic) concern. Any modifications to the exterior wall may be a trigger to analyze the wind or seismic capacity of the structure. Considerations for Future Use Although the structure of the building is grandfathered by the IEBC, the calculated loads are significantly less than the current building code would mandate for new construction. Therefore, it is our opinion that the occupancies should be modified, or the structure should be strengthened to meet current building code requirements. Based on the member sizes and spans observed, the main floor has adequate capacity to serve as a publicly occupied space, as an office, or another similar occupancy. Based on the member sizes and spans observed, the upper level floor has minimal capacity to support an occupied floor. The live load capacity is in line with attic loading, but is not adequate for an office occupancy. Therefore, the upper level should be considered an attic and should not be occupied as an office. The stair should be removed and replaced with an attic access hatch so that the attic doesn't mistakenly turn into a storage area which would lead to increased loads or the access should be removed entirely. The roof has limited capacity snow load capacity and should be reinforced or should not be occupied in the winter when the change of snow accumulation exists. Interestingly, the roof has survived Vail winters for nearly 100 years. This can be partially justified by the existing structure having a 12:12 roof pitch which is very effective at shedding snow and preventing the accumulation of significant snow on the roof. This indicates that the current building code snow load is conservatively high. The 2016 Colorado Design Snow Loads report by the Structural Engineers Association of Colorado (SEAC), recommends a ground snow load in Vail of 90 psf based on empirical data from weather and SNOTEL stations around the state of Colorado. Following design procedures from ASCE 7 "Minimum Design Loads for Buildings and Other Structures" including adjustments from ground snow to roof snow, roof slope, and thermal factors, the design roof snow would be approximately 30 psf. This result is much closer to the calculated capacity and is likely more realistic for the historic snow load on the roof. -moi opkins Ar•i I ire 511lRRV OORWA&tl Am!• LAMI)SLAPL ARCIIITECT Page 4111 /%/)MARTIN/MARTIN CONSULTING IIILINIIMS 47 RADERJ �' . rth'20;L P'I'8"-t"Page 152 of 2, Vail Nature Center—Structural Assessment February 20, 2018 However, considering the Town of Vail's current design standard of 80 psf for a similar building, it may not be reasonable for the Town to assume the risk of occupying the building in the winter with any significant snow accumulations on the roof. Based on the foundation calculations above, the existing foundations likely have capacity to support current code loads, however, the framing would require significant reinforcement to accommodate those loads. Limitations: This investigation was limited solely to a visual observation and a walkthrough of the existing building on Vail Village Drive in Vail, Colorado. An in-depth evaluation of the entire building was not performed, and no structural members or framing systems were analyzed other than those specifically mentioned in this report. This report is based on conditions of structural elements that were readily observable at the time of investigation. No invasive testing, materials testing, or inspections were performed. Martin/Martin does not accept responsibility for structural deficiencies not evident during an evaluation of this type. The descriptions and/or recommendations contained in this report are for discussion purposes only and are not intended for construction. Sincerely, Sean Molloy, PE Principal -moi opkins Ar•i I ire /-111/111• snekev ookwaao "L. CAMDSC A P[ ARCM]. UT Page 5 1 11 /%/)MARTIN/MARTIN CONSULTING ChGINISMS 48 RADERJ �' . rth'20;( P9'8"-t"Page 153 of 2, Vail Nature Center—Structural Assessment February 20, 2018 Related Photographs Photo 1 -moi opkins Ar•i I ire /:.--411/111,.. SHERRY OORWARo „ia CAMDSCAPC •ARCIIJTECT Photo 2 Page 6111 /%/)MARTIN/MARTIN CONSULTING ChGINISMS 49 RADERJ �' . rth'20;c201'8"-t"Page 154 of 2, Vail Nature Center—Structural Assessment February 20, 2018 Photo 3 -moi opkins Ar•i I ire /-111/111• snekev ookwaao "L. CAMDSC A P[ ARCM]. UT Photo 4 Page 7111 /%/)MARTIN/MARTIN 50 CONSULTING IIILINIIMS RADERJ �' . rth'20;c201'8'S-tE'Fiage 155 of 2, Vail Nature Center—Structural Assessment February 20, 2018 Photo 5 -moi opkins Ar•ir' i. are snekRY ooewaao IAMDSCAPC •ARCIIITECT Photo 6 Page 8111 /%/)MARTING MARTIN 51 RADERJ �' . rth'20,(20 18"-t"Page 156 of 2, Vail Nature Center—Structural Assessment February 20, 2018 Photo 7 -moi opkins Ar•i I ire /-111/1111. snekev ookwaao "L. CAMDSCAPC •ARCIIJTECT Photo 8 Page 9 1 11 /%/)MARTIN/MARTIN 52 CONSULTING ChGINISMS RADERJ �' . rtti'20;( 79'8"-t" tge 157 of 2, Vail Nature Center—Structural Assessment February 20, 2018 Photo 9 �� Hopkins Architec'ure ,C4111616snERRDONWAEo iRMDSCRPC •ARCIIlTECT Photo 10 Page 10111 /1,21VIARTIN/MARTIN 53 RADERu reti'20;c215 86IEFuge 158 of 2, Vail Nature Center—Structural Assessment February 20, 2018 Photo 11 -moi opkins Ar•i I ire /-111/111• snekev ookwaao "L. CAMDSC A P[ ARCM]. UT Photo 12 Page 11111 /%/)MARTIN/MARTIN CONSULTING IIILINIIMS 54 RADERJ �' . rth'20;c201'8"-t"Page 159 of 2, MARTIN/MARTIN C O N S O L T I N G ENGINEERS Vail Nature Center Civil — Phase 1 Feasibility Analysis ADA Parking Currently, ADA parking is allowed near the existing Nature Center building. The spaces provided for ADA do not meet current standards which would require stable surface parking area and accessible route to the building. Standard surfaces allowed would include asphalt, concrete, pavers, etc. Driveway Access The current access does not meet Town of Vail Development standards for several criteria for commercial sites. The criteria considered is for commercial properties as all other criteria are only considered for residential properties. The following is a list of the some of the major sub -standard criteria that would result in significant construction costs. There are several other criteria that are currently substandard that may be able to be brought into compliance but would require the criteria below to be met. Criteria Existing Code Width 6' 24' Max Grade (Curves) 15% 8% Max Radius 24' 40' If the current alignment was used, the maximum radius would extend to within 20' of the Gore Creek and would result walls in excess of 15' or 20' in height and extend for a couple hundred feet. The impact area would be significant as the cost of the walls. If a more direct access off Vail Valley Drive were considered, the wall heights would be approximately 12' in height and extend for a couple hundred feet to accommodate the maximum grade and radius, this may generally use a portion of the existing alignment. The impact may be less than the previous option, but the costs would still be significantly high and the visual impact would not be desirable. Fire Access The current driveway would not be accessible for fire trucks and does not provide for a fire truck turnaround. The driveway access standards outlined above, if constructed, would meet fire access standards, but as discussed above the costs and impacts may be prohibitive to construct. A turnaround for fire trucks near the existing structure would also require a significant impact area and may also require walls. Sanitary Sewer There is a current composting toilet on-site which has concerns with potential leaking, capacity and low usage issues. If restroom facility is considered at the existing structure location, a grinder pump system will MARTIN/MARTIN, INC. 0101 FAWCETT ROAD, SUITE 260 PO BOX 8$96 AVON, COLORADO 81620-8896 MAIN 970.926.6007 MARTINMARTIN-MTN.COM Hopkins �Ar_f mIa:' Are fL*4461. SnENNY I/ONWARD IRMDSCAPC •ARCIIITECT /%/)MARTING MARTIN 55 RADERJ �' . rr h'20;(2171'8"-t"Page 160 of 2, be required to pump sewage to Vail Valley Drive up approximately 30'. The grinder pump system costs could be somewhat significant depending on number of visitors. More analysis will be required to estimate costs. Water At present, the water for users of the existing building is supplied by a "gallery" that is located between the structure and Gore Creek. In contrast to a well, which pulls water from aquifers and groundwater sources, a gallery draws directly from an adjacent creek. However, in this case, access to water when the creek is flowing at low levels is partially blocked by a rock in the pipe. It is unknown if the gallery is documented or legal; regardless, it is anticipated the gallery would be abandoned and water service for domestic uses and fire protection will be provided from the ERWSD water main in Vail Valley Drive. Stale water may be a concern with low visitor attendance or seasonal use. The stale water issue can be addressed with smart spigots/toilets that flow a minimum amount of water daily or a maintenance program to be implemented in seasonal use. Calculations would be required to determine the best approach to address the stale water concern. -moi opkins Ar•i I ire f ` 511ERRV MMI[WARM Baia CAMDSC A P[ ARCM]. UT Page 212 /%/)MARTIN/MARTIN CONSULTING IIILINIIMS 56 RADERJ �' . rthE20;(2171'8"-t"Page 161 of 2, 2/19/18 Mrs. Pamela Hopkins Hopkins Architecture LLC PO Box 3333 Vail, CO 81658 RE: Vail Nature Center Vail, CO RARER: ENGINEERING • COMFORT SY5TEMSM PO BOX 8610 • AVON, CO 81620 • Telephone 970-845-7910 Fax 970-845-7522 • E-mail drader@raderengineering.com Phase I - Mechanical and Electrical Feasibility Analysis REI Job No. 17073.00.00 Dear Pam, We have reviewed the mechanical and electrical systems for existing Vail Nature Center and provide the following information for your review. HEATING: The heating system consists of individual electric baseboard heaters throughout the building. Based on information from the staff, they indicated that many of the existing baseboard heaters do not work and that they do not have enough heating capacity. If the existing building is to be reused all new baseboards should be installed. Detailed heat loss calculations should be performed to determine the correct amount of heat to be installed. Summer only or year-round usage needs to be determined. Natural gas would be a cheaper fuel source to heat the building, however there is no natural gas line to the building. This is not enough existing space to implement a gas fired heating system and electric heat is probably the best system to heat the existing building. DOMESTIC WATER HEATING: There currently is no water heating. When domestic water is brought to the site, domestic water heating could be provided by a small electric water heater. VENTILATION: Ventilation is currently provided by operable openings into the building. If closed classrooms are created, a mechanical ventilation system will be required by code. 2/19/18 Vail Nature Center Page 1 of 2 �� Hopkins Arelec:ure 4444111116 snERRDONWAEo iAMDSCAPC •ARCIIlTECT /1/21VIARTIN/MARTIN 57 grktRADEHu reti'20;c215 866E "age 162 of 2, ELECTRICAL: The existing service is fed from the local utility by a 480 -volt, single phase transformer. The transformer is located near the road to the east, approximately 300 feet from the Nature Center building. The 480 -volt service is fed to a step-down 50 kVA, 480/240 -volt, single phase transformer at the building. This in turn feeds a 200 -amp, single phase panelboard. The panelboard serves lighting, receptacles, baseboard heat and the other miscellaneous loads in the building. The utility transformer appears to be in good condition. It is protected from the road and snowbanks by a utility switch piece of equipment. The feed to the building is underground. The step-down transformer needs to be replaced. There is visible wear and tear on the equipment and it's mounting does not meet current National Electric Codes. The panelboard could be salvaged but all breaker connections should be checked for tightness and a new panel cover will be required. It is loose and gaps are visible at the circuit breakers. 2/19/18 Vail Nature Center Page 2 of 2 �� Hopkins flrchitec'Ure ,C4111616snERRDONWAEo iAMDSCAPC •ARCIIlTECT /1/21VIARTIN/MARTIN 58 grktRADEHu retiTO;c215,86IEPage 163 of 2, h20, I ' 8 - Pa • - 16 of 2, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proposed improvements to the annual Town of Vail Spring Cleanup Events PRESENTER(S): Mark Hoblitzell, Environmental Sustainability Coordinator ACTION REQUESTED OF COUNCIL: Staff requests feedback from Council on a proposal to make improvements to the annual cleanup day event and increase community engagement in ongoing environmental sustainability initiatives. BACKGROUND: Participation has steadily declined in the volunteer component of the annual town spring cleanup event. The proposed improvements are an effort to more directly increase awareness and engage the community on sustainability initiatives in the community and increase participation. STAFF RECOM M E NDAT ION: There is no staff recommendation at this time. Staff is seeking feedback from the Vail Town Council on the proposed improvements to events around cleanup day with the following objectives: (1) Increase participation (2) Expand awareness on environmental sustainability (3) Drive community engagement in environmental sustainability initiatives (4) Provide a needed service to the community in the safe disposal of hard to recycle items. ATTACHMENTS: Description Clean up day Staff Memo March 20, 2018 - Page 165 of 2, TOWN OF VAIIL. Memorandum To: Vail Town Council From: Community Development Department Date: March 20, 2018 Subject: Town of Vail Spring Cleanup Day I. Background Each spring, the Town of Vail Cleanup Day brings the community together to clean neighborhoods streets and enjoy a town -sponsored lunch. Additionally, residents have the opportunity to dispose of large items curbside for collection by public works or at free dumpsters placed throughout the community. In recent years, for a variety of reasons, such as volunteer fatigue, donor fatigue, busier school calendars, and other volunteer events such as the Community Pride Highway Cleanup organized by the Eagle River Watershed Council, participants have commented that the town is already very clean due to the regular efforts of town staff. To encourage greater participation volunteers were offered a $25 donation in their name to an area non-profit of their choice. However, in spite of that incentive, participation has steadily declined. In 2016, 26 volunteers participated (not including Red Sandstone, VMS, and Vail Gymnastics). Cleanup Day has an annual budget of $5,000 to raise awareness, cover donations, and cover expenses for a post -event party. The community development department is responsible for organizing and executing the event with the support of other departments such as police and public works. Starting in 2016, the annual "hard to recycle collection" event was rescheduled to align with cleanup day to create a Spring Cleaning Blitz. This collection event includes e -waste, paper shredding, household hazardous waste, and has included rotating items such as textiles, yard waste, and mattresses. II. Proposal Staff is proposing a re -imagined and improved event as a larger sustainability open house, including catered food, area non -profits, energy companies, contractors specializing in renewable energy and efficiency, and others in one location to inform and educate the community on the broad spectrum of sustainability opportunities. Additionally, the hard to recycle collection event and neighborhood dumpsters will continue to be provided as a free service to community residents. Trash bags and supplies will be distributed at the open house and residents wishing to participate in an informal community cleanup event will be encouraged and supported. Objectives of the improved event include: 1. Increase participation in environmental events 2. Expand awareness on environmental sustainability 3. Drive community engagement in environmental sustainability initiatives. 4. Further waste diversion goals through collection of hard to recycle items March 20, 2018 - Page 166 of 2, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2017 Year -End Investment Report PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2017. ATTACHMENTS: Description Investment March 20, 2018 - Page 167 of 2, March 20, 2018 - Page 168 of 244 POLICY OBJECTIVES 1 Investment Policy 1. Safety 2. Liquidity 3. Yield Town Council 1 Finance 1 3/20/2018 March 20, 2018 - Page 169 of 244 TOWN OF VA� 2017 INVESTMENT RESULTS 1 Yield Year-end Treasury yields exceeded prior year rates The Federal Reserve raised interest rates three times during 2017, which helped to boost Treasury yields Town Council 1 Finance 1 3/20/2018 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% TREASURY YIELDS 3 mo 6 mo 1 yr 2 yr 5 yr I 3 Mos. 6 Mos. FM 2 Yr. lirir Dec 2017 1 ��3% 1.76�/��1.89% 2.20% Dec 2016 .5�i62% .85% 1.20% 1.93% March 20, 2018 - Page 170 of 244 TOWN OF VAIL 2017 INVESTMENT RESULTS 1 Comparison to Treasury 1 year Treasury was up year over year by a full percent Town's average yield increased by 33 basis points since the first quarter By year end, the spread between the TOV yield and the benchmark expanded to 73 basis points Town Council 1 Finance 1 3/20/2018 2.00% 1.80% 1.60% 1.40% 1.20% 1.00% 0.80% 0.60% 0.40% 0.20% 0.00% YIELD COMPARISON Q1 Q2 Q3 Q4 1 Yr Treasury 1.03% 1.24% 1.31% 1.76% Town otil .70% .77% .91% 1.03% March 20, 2018 - Page 171 of 244 TOWN OFVA� 2017 INVESTMENT RESULTS 1 Investment Mix December 31, 2017 $67.1M Colorado Pool, 9% Cash, 34% Gov't Securities 42% CD's, 15% Town of Vail 1 Finance 1 3/20/2018 1 December 31, 2016 $77.4M Cash, 27% Colorado Pool, 20% CD's, 15% Gov't Securities 38% March 20, 2018 - Page 172 of 244 TOWN OFD 2017 INVESTMENT RESULTS 1 Maturity December 31, 2017 Town of Vail 1 Finance 1 3/20/2018 December 31, 2016 >5Yr 9% it‘ I 2-5Yrs, 33% <1Yr, 53% 1 - 2 Yrs, 5% March 20, 2018 - Page 173 of 244 TOWN OFD 2018 INVESTMENT STRATEGY Expect the interest rate environment to continue increasing in 2018 Stick to our investment policy objectives: safety, liquidity and yield Continue to manage investment mix Make strategic decisions for use of cash for capital projects as appropriate March 20, 2018 - Page 174 of 244 TOWN OF V� TOWN OF VAIL MEMORANDUM TO: Greg Clifton Council Members FROM: Carlie Smith DATE: 4th Qrtr 2017 RE: Investment Report Enclosed is the investment report with balances as of December 31, 2017. The estimated average yield for the pooled cash fund is 1.03%. As of 12/29/2017, the Treasury yield curves for 3 months, 6 months, and 1 year are 1.39%, 1.53%, and 1.76% respectively. With three rate increases by the Feds during 2017, the Treasury rates have surged. Throughout 2017 the town maintained a higher cash balance, earning lower interest rates, in order to fund budgeted capital projects, with the largest project being Vail Chamonix neighborhood. Upon the sale of those units in 2018, the reserves will be replenished and longer term investments will be considered. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2017 4th Qtr Investment Mix $67.1M Cash $22.9M, 34% Colorado Investment Pool $5.8M, 9% CD's $10.3M, 15% Gov't Securities $28.1M, 42% There were no changes to investment products or banking institutions. Please call me if you have any questions. March 20, 2018 - Page 175 of 2, Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 12/31/2017 Cash Commercial Banks Money Market Funds Total Cash U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 2017 Balances Percentage of Total $21,830,748 $1,027,788 32.52% 1.53% $22,858,536 34.05% $16,922,027 $11,205,634 25.21% 16.69% $28,127,661 41.90% Certificates of Deposit $10,369,589 15.45% Colorado Investment Pools $5,781,440 8.61% Total Portfolio $67,137,226 100.0% Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months 32,519,184 3,695,036 30,923,007 48.44% 5.50% 46.06% 67,137,226 100.0% March 20, 2018 - Page 176 of 2, Performance Summary as of 12/31/2017 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts Alpine Bank Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Average Balances Return 12/31/17 0.080% $21,830,748 $0 0.750% $379,297 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000% $648,491 Total Money Market Funds $1,027,788 Total "Cash" Accounts $22,858,536 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.51% $16,922,027 2.01% $ 11,205,634 $ 28,127,661 Total Government Securities $ 28,127,661 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,066,308 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,134,465 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,145,868 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,100,390 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,098,492 1st Bank, Vail Colorado (#5319) Matures May 21, 2018 0.300% 1,537,754 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 0.900% 1,220,817 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 0.900% 1,083,470 Piper Jaffray 254672RY6 Matures July 15, 2020 2.280% 147,701 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.150% 129,501 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.410% 204,954 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.490% 250,025 Piper Jaffray 949763LRS Matures December 8, 2022 2.500% 249,845 10,369,589 Total Certificates of Deposit $ 10,369,589 LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 1.170% $5,781,440 Total Local Government Investment Pools Accounts $5,781,440 Total All Accounts $67,137,226 March 20, 2018 - Page 177 of 2, 12/31/2017 Agency Broker Government Securities as of 12/30/2017 Int Rate Purchase Coupon Yield Date ***Federal Agency Discount Notes & Bonds*** FHLB 313383HQ7 Piper Jaffray 1.200% FHLB 313383JQ5 Piper Jaffray 1.250% FHLB 3130A6K89 Piper Jaffray 1.050% FHLMC 313G9SK4 Piper Jaffray 1.500% FNMA 3136G3JA4 Piper Jaffray 1.550% FFCB 3133EGAZ8 Piper Jaffray 1.580% FHLMC 3133EFZ91 Piper Jaffray 1.620% FNMA 3136G3Z32 Piper Jaffray 1.200% FFCB 3133EGLH6 Piper Jaffray 1.420% FHLMC 3134GBYF3 Piper Jaffray 1.800% FHLB 3130A8Q22 Piper Jaffray 1.440% FNMA 3136G3S55 Piper Jaffray 1.520% FHLB 3130A8ZB2 Piper Jaffray 1.410% FNMA 3136G3Y25 Piper Jaffray 1.500% FFCB 3133EGAH8 Piper Jaffray 1.550% FFCB 3133EGYB5 Piper Jaffray 1.540% FHLB 3130A9XN6 Piper Jaffray 1.625% FHLB 330AAEKO Piper Jaffray 2.020% Average Yield Agency Broker ***FNMA'S, ARM'S & SBA'S*** SBA 502647 SBA 521683 SBA 508940 SBA 508946 SBA 509634 SBA 509701 SBA 509977 SBA 510090 SBA 505536 GNMA 8417 GNMA 8703 GNMA 8720 GNMA 8788 GNMA 80426 GNMA 80696 GNMA 80710 GNMA 82759 GNMA 80593 GNMA 82382 GNMA 1303 FNMA 850125 FNMA 422251 FNMA 520790 FNMA 546468 FNMA 535326 FNMA 323798 FNMA 567875 FNMA 593941 FNMA 545057 FNMA 650970 FNMA 555378 FNMA 709092 FNMA 723661 FNMA 761737 FNMA 725462 FNMA 745160 FNMA 791573 FNMA 888321 FNMA 849207 FNMA 888710 FNMA 893933 Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana 1.200% 1.250% 1.060% 1.510% 1.590% 1.600% 1.650% 1.210% 1.440% 1.820% 1.480% 1.560% 1.450% 1.550% 1.580% 1.590% 1.680% 2.040% Interest Rate Coupon Yield 3.975% 4.540% 2.575% 3.250% 3.250% 1.500% 2.400% 2.250% 3.125% 4.000% 1.875% 1.625% 1.750% 1.875% 1.750% 1.875% 1.750% 1.750% 1.875% 2.000% 2.455% 2.499% 2.544% 2.490% 2.332% 2.354% 2.679% 1.974% 2.384% 2.385% 2.385% 2.316% 2.375% 2.467% 1.944% 2.420% 2.420% 2.383% 1.996% 2.496% 2.472% 5.0% 2.0% 3.4% 3.1% 3.0% 2.4% 2.6% 2.2% 4.0% 4.0% 2.7% 2.2% 2.3% 2.7% 2.5% 2.7% 2.3% 2.5% 2.7% 2.7% 3.3% 3.3% 3.2% 3.1% 3.0% 2.9% 3.1% 2.8% 3.1% 3.1% 2.9% 2.9% 3.0% 2.9% 2.5% 3.1% 3.1% 2.8% 2.7% 3.1% 3.0% Maturity to Maturity Market Date at Purchase Value 2/2/2012 6/27/2018 2/2/2012 6/27/2018 10/05/15 10/05/18 6/30/2016 6/30/2020 04/28/16 10/28/20 05/17/16 02/17/21 04/12/16 04/12/21 08/24/16 02/24/20 07/12/16 01/12/21 07/27/17 01/27/21 07/19/16 07/19/21 07/28/16 07/28/21 08/18/16 08/18/21 08/25/16 08/25/21 05/17/16 05/17/21 10/12/16 10/12/21 11/26/16 11/26/21 12/27/16 12/27/21 1.51% Purchase Maturity Date Date 1 -Jul -94 6 -May -11 24 -Aug -17 1 -Aug -01 1 -Oct -88 1 -Sep -95 30 -Sep -95 1 -Jan -96 21 -Jul -00 23 -May -11 1 -Jul -03 20 -Mar -12 20 -Apr -12 30 -Sep -13 30 -Sep -13 1 -May -09 1 -Dec -95 1 -Jun -00 24 -May -00 26 -Jun -00 1 -Dec -99 1 -Dec -00 1 -Dec -01 1 -May -01 1 -Aug -01 14 -May -08 1 -Jun -03 1 -Jul -03 16 -May -05 1 -Apr -04 1 -Dec -05 1 -Jul -04 1 -Mar -07 1 -Jan -06 1 -Sep -07 1 -Sep -06 25 -Jun -19 25 -Aug -21 25 -Jun -30 25 -Jul -30 25 -Feb -40 25 -Jul -40 25 -Mar -42 25 -Jan -43 25 -Jun -26 20 -Oct -18 20 -Sep -25 20 -Oct -25 20 -Jan -26 20 -Jul -30 20 -May -33 20 -Jul -33 20 -Mar -41 20 -Apr -32 20 -Sep -39 20 -Sep -43 1 -Sep -35 1 -Jan -21 1 -Apr -28 1 -Apr -28 1 -Jun -28 1 -May -29 1 -Sep -30 1 -Dec -30 1 -May -31 1 -Jul -32 1 -Apr -33 1 -Jul -33 1 -Jul -33 1 -Dec -33 1 -Jan -34 1 -Mar -34 1 -Aug -34 1 -Aug -34 1 -Jan -36 1 -Jul -36 1 -Oct -36 6.4 6.4 3.0 4.0 4.5 4.8 5.0 3.5 4.5 3.5 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 $618,723 $329,320 $556,702 $888,696 $1,363,040 $981,560 $1,373,274 $1,476,120 $1,469,415 $543,604 $1,456,965 $776,688 $872,676 $867,420 $978,680 $1,254,578 $966,670 $147,897 $16,922,027 Days/Years to Maturity Market at Purchase Value 25.0 121.7 19.2 130.7 22.5 140.7 142.3 143.2 125.0 30.1 30.1 30.1 30.1 130.1 22.0 130.1 29.0 20.0 26.0 30.0 126.4 25.1 127.9 127.9 128.0 29.4 129.8 129.1 130.1 131.0 24.9 130.2 130.1 128.6 129.8 128.3 130.2 27.4 30.0 28.9 30.1 March $1,583 $121,708 $145,491 $79,071 $194,922 $221,419 $406,289 $504,050 $12,093 $107 $369 $395 $272 $2,917 $133,526 $3,630 $112,870 $1,612 $71,272 $74,895 $14,715 $1,351 $2,967 $1,009 $876 $502 $1,117 $4,040 $248 $1,600 $28,677 $8,479 $673 $4,541 $6,967 $6,594 $1,418 $8,739 $4,127 $14,214 $5,102 20, 2018 Page 178 of 2, 12/31/2017 Government Securities as of 12/30/2017 Int Rate Agency Broker Coupon FNMA 555624 Pooled - Dana 2.401% FNMA 735967 Pooled - Dana 2.494% FNMA 888386 Pooled - Dana 2.420% FNMA 888618 Pooled - Dana 2.457% FNMA 995451 Pooled - Dana 2.442% FNMA 557073 Pooled - Dana 1.643% FNMA BM1554 2.641% FNMA 110540 Pooled - Dana 2.674% FNMA 555921 Pooled - Dana 2.750% FNMA 868877 Pooled - Dana 2.543% FNMA 701045 Pooled - Dana 2.297% FNMA 848390 Pooled - Dana 2.086% FNMA 844148 Pooled - Dana 2.263% FNMA 748087 Pooled - Dana 2.455% FNMA 851297 Pooled - Dana 2.555% FNMA AC0038 Pooled - Dana 2.033% FMNA BM1087 Pooled - Dana 1.848% FNMA AL9205 Pooled - Dana 2.056% FNMA AL8786 Pooled - Dana 3.024% FNMA AL8883 Pooled - Dana 2.002% FNMA AL9157 Pooled - Dana 2.018% FNMA AL9298 Pooled - Dana 1.996% FNMA AL9645 Pooled - Dana 2.004% FNMA AV9481 Pooled - Dana 1.919% FHLMC 865469 Pooled - Dana 2.969% FHLMC 645235 Pooled - Dana 2.215% FHLMC 846784 Pooled - Dana 2.434% FHLMC 846956 Pooled - Dana 2.680% FHLMC 847166 Pooled - Dana 2.497% FHLMC 847359 Pooled - Dana 2.512% FHLMC 782526 Pooled - Dana 2.375% FHLMC 848000 Pooled - Dana 2.480% FHLMC 847629 Pooled - Dana 2.560% FHLMC 865476 Pooled - Dana 2.806% FHLMC 847427 Pooled - Dana 2.469% FHLMC 1G1840 Pooled - Dana 2.625% FHLMC 163063 Pooled - Dana 2.520% FHLMC 847058 Pooled - Dana 2.500% FHLMC 167033 Pooled - Dana 2.415% FHLMC 611384 Pooled - Dana 2.578% FHLMC 849674 Pooled - Dana 2.082% FHLMC 260155 Pooled - Dana 2.300% FHLMC 260875 Pooled - Dana 2.021% FHLMC 849824 Pooled - Dana 2.563% FHLMC 849422 Pooled - Dana 2.066% FHLMC 840287 Pooled - Dana 2.166% FHLMC 840274 Pooled - Dana 2.315% FHLMC 840537 Pooled - Dana 1.770% FHLMC 840329 Pooled - Dana 2.673% FHLMC 849810 Pooled - Dana 2.282% FHLMC 840551 Pooled - Dana 2.464% FHLMC 849313 Pooled - Dana 2.020% FFCB Fixed rate agency 3133EHYI1 1.590% FHLMC Fixed rate agency 3137EADP1 0.875% FHLB Fixed Rate Agency 3130A6KH9 1.190% FHLB Fixed Rate Agency 3130ABMU7 1.630% FMNA Fixed Rate Agency 3135G0K85 1.400% FHLMC Step Coupon Agency 3134GAUY8 0.750% FHLMC Step Coupon Agency 3134G9J81 0.880% FMNA Step Coupon Agency 3134GBA93 1.500% Corp Financials 45905U7J7 1.650% Accrued Interest Income Receivable Average Yield Purchase Yield Date 3.0% 1 -Jun -03 3.1% 1 -Sep -05 2.9% 1 -Apr -07 3.1% 1 -Jul -07 3.0% 12 -Feb -09 2.3% 1 -Sep -00 2.6% 3.3% 1 -Nov -90 2.7% 1 -Sep -12 3.0% 1 -Apr -06 3.3% 1 -Apr -03 2.7% 12 -Feb -09 2.8% 1 -Oct -05 3.2% 1 -Sep -10 3.2% 3 -May -11 2.9% 24 -May -11 2.0% 3.3% 31 -Oct -16 2.5% 29 -Jul -16 2.5% 22 -Aug -16 2.4% 2.5% 2.5% 21 -Feb -17 2.8% 1 -Jul -14 3.2% 1 -Dec -95 2.7% 1 -Jul -00 3.0% 1 -Jul -00 3.3% 1 -Nov -01 3.1% 1 -Jul -03 2.9% 1 -Dec -04 2.8% 1 -Apr -05 3.1% 1 -Sep -08 3.0% 1 -Oct -06 3.2% 1 -Apr -96 3.3% 1 -Jul -05 3.5% 1 -Feb -06 3.5% 1 -Aug -06 3.1% 1 -Aug -02 3.3% 25 -May -11 3.5% 11 -Feb -05 3.2% 3.4% 21 -Dec -15 3.4% 28 -Oct -16 3.4% 21 -Dec -15 3.2% 3.1% 1 -Jun -16 3.2% 1.7% 21 -Feb -17 2.6% 22 -Sep -16 3.2% 2.4% 2.8% 1 -Jun -14 1.6% 14 -Sep -17 0.9% 1 -Jun -14 1.2% 1.7% 30 -Jun -17 1.4% 1.0% 3 -Nov -16 1.3% 14 -Jul -16 1.5% 3 -Aug -17 1.6% 29 -Jul -17 2.0% Maturity to Maturity Market Date at Purchase Value 1 -Mar -38 134.8 $1,960 1 -Mar -38 132.6 $4,502 1 -Mar -38 131.0 $19,126 1 -Mar -38 130.8 $8,086 1 -Mar -38 29.1 $18,951 1 -Jun -40 139.8 $2,506 1 -Jun -42 142.5 $455,329 1 -May -20 29.5 $1,135 1 -Sep -35 23.0 $9,533 1 -Apr -36 30.0 $4,532 1 -Apr -33 30.0 $28,311 1 -Dec -35 26.8 $12,040 1 -Nov -35 30.1 $10,824 1 -Sep -33 23.0 $26,942 1 -Sep -35 24.3 $93,046 1 -Sep -38 27.3 $66,185 1 -Dec -43 144.0 $278,497 1 -Apr -44 27.4 $167,832 1 -May -44 27.8 $314,487 1 -Jul -44 27.9 $189,653 1 -Jul -44 144.6 $206,476 1 -Jul -44 144.6 $262,118 1 -Jul -44 27.4 $283,952 1 -Jul -43 29.0 $131,403 1 -Aug -25 29.7 $211 1 -Mar -29 128.8 $1,733 1 -May -29 128.9 $726 1 -Nov -31 130.1 $776 1 -Aug -33 130.2 $2,106 1 -Dec -34 130.1 $1,340 1 -Apr -35 30.0 $21,888 1 -Feb -36 27.4 $22,789 1 -Sep -36 29.9 $4,622 1 -Feb -36 39.9 $439 1 -Sep -34 29.2 $2,875 1 -Nov -35 29.8 $2,191 1 -Aug -36 30.0 $17,588 1 -Aug -32 30.0 $8,776 1 -Sep -35 24.3 $32,925 1 -Dec -32 127.9 $7,019 1 -Nov -42 142.9 $68,033 1 -Jan -42 26.0 $124,883 1 -Oct -42 25.9 $207,823 1 -Feb -43 27.1 $143,422 1 -Feb -43 143.2 $66,523 1 -Jun -43 27.0 $210,647 1 -Jul -43 143.6 $183,209 1 -Jul -43 26.4 $395,356 1 -Feb -44 27.4 $277,788 1 -Oct -44 144.9 $106,813 1 -Mar -45 145.3 $322,118 1 -Feb -43 28.7 $57,855 14 -Sep -20 3.0 $495,735 7 -Mar -18 3.8 $399,672 14 -Jan -19 119.1 $496,090 26 -Jun -20 3.0 $494,145 13 -Jun -19 119.5 $496,160 26 -Oct -18 2.0 $249,515 14 -Jul -19 3.0 $396,916 3 -Aug -21 4.0 $497,150 5 -Oct -20 3.2 $396,488 $39,525 $147,890 2.01% 11,205,634 Total $28,127,661 March 20, 2018 - Page 179 of 2, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description March 7, 2018 DRB Meeting Results March 12, 2018 PEC Meeting Results TOWN OF 1 X41 March 20, 2018 - Page 180 of 2, TOWN OF UAJt DESIGN REVIEW BOARD March 7, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Present: Rollie Kjesbo, Doug Cahill, Bill Pierce, Andy Forst!, Peter Cope Absent: None 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 1984 Sunburst Drive - Firman/OMeara Residences 3.2. 241 East Meadow Drive - Vail Transportation Center 3.3. 390 South Frontage Road West - Lionshead Transit Center 4. Main Agenda 4.1. DRB18-0009 - 4298 Nugget Lane LLC Final review of new construction Address/Legal Description: 4298 Nugget Lane/Lot 1, Bighorn Estates Applicant: 4298 Nugget Lane LLC, represented by Krueger Architecture Planner: Jonathan Spence Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it passed (5-0). 4.2. DRB18-0057 - Sturm Residence Final review of a change to approved plans (roof/siding/foundation/balconies) Address/Legal Description: 5044 Main Gore Drive South/Lot 2, Vail Meadows Filing 1 Applicant: Leisa K. Sturm Revocable Trust of 2004, represented by evoDOMUS LLC Planner: Jonathan Spence 1. This approval shall be for cedar siding and horizontal flat railings. Alternative materials will require a Change to Approved Plans DRB application. Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the motion and it passed (5-0). 4.3. DRB17-0490 - Solar Vail March 20, 2018 - Page 181 of 2, Final review of new construction (Employee Housing) Address/Legal Description: 501 North Frontage Road / Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Sonnenalp Properties, represented by GPSL Architects Planner: Chris Neubecker 1. Prior to issuance of a building permit, the applicant shall provide the Town of Vail with an updated traffic study based on the proposed development plan. Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the motion and it passed (5-0). 4.4. DRB18-0050 - Golden Peak Enterprises LLC Final review of an addition Address/Legal Description: 815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch Filing 1 Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Matt Panfil Doug Cahill moved to approve. seconded the motion and it passed (1-0). Abstair(4) Cope, Forstl, Kjesbo, Pierce 4.5. DRB18-0052 - Firman/OMeara Residences Final review of an exterior alteration (reroof) Address/Legal Description: 1984 Sunburst Drive Units A & B/Lot 20, Vail Valley Filing 3 Applicant: Christopher Firman & Maurice OMeara, represented by Horizon Roofing Planner: Justin Lightfield 1. Prior to issuance of a building permit, the applicant shall revise the plans to show that the street side overhangs shall have 36" flat seam copper panels on the 2 dormers of Unit B. Rollie Kjesbo moved to approve with conditions. Doug Cahill seconded the motion and it passed (5-0). 4.6. DRB18-0021 - 790 Potato Patch LLC Final review of an addition Address/Legal Description: 790 Potato Patch Drive Unit B/Lot 12, Block 1, Vail Potato Patch Filing 1 Applicant: 790 Potato Patch LLC, represented by Pierce Architects Planner: Jonathan Spence 4.7. DRB18-0031 - Eagle River Water & Sanitation Water Tank Final review of an exterior alteration (paint) Address/Legal Description: Open Space Gore Valley Water District / Vail Meadows Filing 1 Applicant: Eagle River Water & Sanitation District March 20, 2018 - Page 182 of 2, Planner: Jonathan Spence Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it passed (5-0). 4.8. DRB18-0044 - Gatto Pardo Bianco LLC Conceptual review of a restaurant addition Address/Legal Description: 100 East Meadow Drive Unit 15/Lot 0, Block 5D, Vail Village Filing 1 Applicant: Gattopardo Bianco LLC, represented by Staven James Riden AIA Architect Planner: Jonathan Spence 4.9. DRB18-0038 - Vail Transportation Center Conceptual review of a bus turnout Address/Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail Planner: Jonathan Spence 4.10. DRB18-0040 - Lionshead Transit Center Conceptual review of a bus turnout Address/Legal Description: 390 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail Planner: Jonathan Spence 4.11. DRB 18-0051 - Town of Vail Conceptual review of new construction (shade structure) Address/Legal Description: 580 South Frontage Road East/Unplatted - Ford Park Sports Central Applicant: Town of Vail Planner: Jonathan Spence 5. Staff Approvals 5.1. DRB18-0014 - Langegger Residence Final review of an exterior alteration (windows) Address/Legal Description: 2456 Chamonix Lane Unit B4/Lot 5, Block B, Vail Das Schone Filing 1 Applicant: Anna & Siegmund Langegger, represented by Home Depot USA Planner: Justin Lightfield 5.2. DRB18-0026 - Sachleben Residence Final review of an exterior alteration (windows) Address/Legal Description: 2079 Chamonix Lane Unit 4/Lot 15, Vail Heights Filing 1 Applicant: Tina Sachleben, represented by U Got It Contracting Planner: Matt Panfil March 20, 2018 - Page 183 of 2, 5.3. DRB18-0033 - Vail International Final review of a change to approved plans (extension) Address/Legal Description: 300 East Lionshead Circle/Lot 4, Block 1, Vail Lionshead Filing 2 Applicant: Vail International, represented by Saundra L Spaeh Architect PC Planner: Chris Neubecker 5.4. DRB18-0035 - Grace Residence Final review of an exterior alteration (Chimney) Address/Legal Description: 4410 Columbine Drive/Lot 1, White River Estates Applicant: Eugene Grace, represented by Barefoot Construction Planner: Chris Neubecker 5.5. DRB18-0036 - Vail Properties LLC Final review of a change to approved plans (windows) Address/Legal Description: 395 Mill Creek Circle/Lot 19, Block 1, Vail Village Filing 1 Applicant: Vail Properties LLC, represented by Michael Silbert, Architect Planner: Chris Neubecker 5.6. DRB18-0039 - Olson Residence Final review of a change to approved plans (patio) Address/Legal Description: 1726 Buffehr Creek Road/Lot 6, Lia Zneimer Subdivision Applicant: Pamela Olson, represented by Fieldscape Planner: Chris Neubecker 5.7. DRB18-0041 - Vail Hotel Partners LLC Laurus Corporation Final review of a change to approved plans (roof/doors) Address/Legal Description: 1300 Westhaven Drive/Cascade Village - Vail Cascade Resort Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by A4S LLC Planner: Chris Neubecker 5.8. DRB18-0042 - Enzian Homeowners Association Final review of a change to approved plans (enclosure) Address/Legal Description: 707 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Enzian Homeowners Association, represented by 359 Design Co. Planner: Jonathan Spence 5.9. DRB18-0048 - Pate Residence Final review of an exterior alteration (windows) Address/Legal Description: 103 Willow Place Unit 404/Lot 4, Block 6, Vail Village Filing 1 Applicant: Lucille Vanderbilt Pate, represented by Gies Architects Planner: Matt Panfil 6. Staff Denials March 20, 2018 - Page 184 of 2, The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. March 20, 2018 - Page 185 of 2, PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF,,,D / March 12, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, Karen Perez, John Rediker, and Brian Stockmar Absent: None 2. Site Visits 2.1. 2014 West Gore Creek Drive Unit 5 - Proctor Residence 2.2. 790 Potato Patch Drive - 790 Potato Patch LLC 2.3. 223 Gore Creek Drive Unit 3 - Potter Residence 2.4. 231 East Meadow Drive - Colorado Ski Museum 2.5. 100 East Meadow Drive Unit 24 - Nico Vail Restaurant 3. Main Agenda 3.1. A request for the review of the following two (2) variances: 1.) a variance from 20 min. Section 11 -6 -3 -A -1-a, Business Identification Signs, Number, Vail Town Code, to allow for more than one (1) business identification sign; and 2.) a variance from Section 11 -6 -3 -A -1-b, Business Identification Signs, Area, Vail Town Code, to allow for a business identification sign greater than six (6) square feet in area, in accordance with the provisions of Section 11-10-1, Variances and Appeals, Vail Town Code, located at 231 East Meadow Drive (Colorado Snowsports Museum)/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC18-0004) Applicant.Colorado Snowsports Museum Planner: Matt Panfil Panfil introduced application for two sign variances. One of the variances is for more than one sign and the other variance is to allow a sign greater than six (6) square feet in area. The two (2) proposed signs are: 1.) a 10.5 square foot museum sign above the window east of the new entrance; and 2.) a 1.7 square foot sign with the Colorado Snowsports Museum logo placed on the crossbeam above the new entry. One issue generating the requests is that Vail Transportation Center is located within Sign District 1. The sign district is pedestrian -oriented in nature. Panfil stated this is a unique situation because the signage is 40'-45' from the closest right-of-way. In regards to the variance criteria, staff does find that it meets all criteria. The parking structure was March 20, 2018 - Page 186 of 2, included in Sign District 1 without any consideration given that the structure is not necessarily of a pedestrian scale. Staff recommends approval of both variances. The Design Review Board (DRB) is required to approve the signage design after the PEC meeting. As far as context and character go, the PEC can provide guidance to the DRB. Gillette — Asked about signage at the Solaris. Specifically he wanted to know if shops on the mezzanine level of Solaris are limited to six (6) square feet as well. Spence — Correct, except for the bowling alley and movie theater, which are allowed larger signs. Rediker — Asked why the signs appear larger compared to what we are looking at in this application. Panfil — The colored awnings may have something to do with the signs appearing larger. Spence — Also, Vail Town Code allows you to use two boxes on measuring sign area. You can separate the two boxes with space and the space between would not count. Rediker — Referencing one of the images, he asked for the square footage of the Vail Village Transportation Center signage. Panfil — The icons are considered wayfinding/directional. Looking back through the history, there was very little included in the approved Vail Village Transit Center signage. Susie Tjossem, Colorado Snowsports Museum and Hall of Fame indicated that she measured the Vail Transportation Center signage to the west of the museum's entrance to be approximately 16 square feet. Spence — If measured using the Vail Town Code technique, it would be a different measurement, resulting in a smaller measurement. Tjossem — Stated she does not have an additional presentation. Her intention is to make sure the signage is large enough for the pedestrians to see the signage from a distance. Additionally, the "Welcome to the Town of Vail" and "Thank You for Visiting" sign does block a portion of the proposed sign. Hopkins — There are two signage options shown. Asked for clarification as to which signage option is the preferred option. Tjossem — Stated the museum's first choice is the red museum sign on the wall above the window and the Colorado Snowsports Museum logo and text on the crossbeam above the new entrance. March 20, 2018 - Page 187 of 2, Panfil — Explained that one of the signage options was to demonstrate what the signage would look like if it were code compliant. Rediker — Asked for an approximate size of the previous museum sign. Tjossem — Stated she could go back and look, but does not remember as it was installed 24 years ago. Stockmar — Asked if the mural counts toward signage. Panfil — The mural did not count towards the signage requirement as murals are considered art. Tjossem — The mural was painted approximately 9 years ago. Rediker — Asked if the existing sign regulations were in place when the original sign was approved. Stockmar — Asked for the purpose was of the two blue rectangles in the rendering. Tjossem — The blue rectangles show the measurements used in the exhibit. Tjossem — Wanted to make the design clean and clear to just say "Museum." This will allow visitors to clearly know what is inside. Perez — Asked if the museum found it acceptable to use the logo and text to fit within the blue highlighted space. Tjossem — The reason the red was picked is that it matches the window trim. Stated that the suggestion could be a possibility, because the sign over the door is only for those that are walking by on the near sidewalk. Perez — Stated she is trying to find what is sufficient. Tjossem — Stated that she believes what is sufficient is what we requested. Lockman — Asked if creating this exception for two signs would allow other nearby businesses to ask for two signs. Panfil — If at some point they wanted to come back and ask for additional signage, they would have to return to the PEC. Kurz — Asked for clarification regarding the proposed sign over the door. Tjossem — Responded that the signage would be individually cut letters on the crossbeam. Kurz — Stated that in regards to what he saw in the field from the street below, the museum sign does not need to be as March 20, 2018 - Page 188 of 2, visible and prominent as what is proposed. Asked if a smaller sign still be visible from Slifer Square. A reduction of the main sign may still provide what the museum is looking for, in terms of visibility. Tjossem — The sign we propose is 84" wide. She showed one of the exhibits to Kurz of the signage imposed on the building. Hopkins — Expressed her interest in signage height the 10" — 14" letter range. When up close, the proposed sign seems out of scale with the facade. She suggested the applicant bring the letter size down from 18" to 15" or less. There was no public comment. Stockmar — Stated that he would like to see the museum attract the public, but he is concerned with the proposed size of the sign. He is not convinced that people walking by will see the sign. As people walk up the stairs, people then need to see it. He would like to find a mechanism to attract people to the museum. Would like to narrow down the signage letters. A measurement has not been done to see how much of the pedestrian traffic will be attracted to the museum. There are other distractions with signs in the area. He concluded that he would like to see the proposed signage shrunk down to match and blend with the building. Gillette — If this variance is approved, then there will be a new standard and there will be many more applications for sign variances around the Town. Expressed his interest in seeing the level of legibility if a code compliant sign was placed on the building. Kurz — Stated he looks at this signage for a museum differently than for a business. He would like the applicant to stay within the code. If the museum sign size should be reduced, he would be okay with the application. Perez — Stated she was wondering if a directional sign would be allowed on the road, which would increase visibility and limit the building signage to one. Hopkins — Stated she would like the sign to be smaller. Neubecker — Stated only code criteria should be considered, not necessarily the who the tenant is. Lockman — Concurs with previous comments. Disagrees that the proposed variances meet Criteria 1. He does not think it is designed to be looked at from the bottom of the street. There is sufficient signage around the Town and this proposal does not meet the criteria for a variance. Rediker — There are some physical limitations on this site, which make it difficult for signage and drawing pedestrians into the museum. Because the garage is a multi-level March 20, 2018 - Page 189 of 2, building he feels pedestrians are in a sense pushed away due to the scale. He agreed with Lockman's comments. He would like to see different alternatives. In particular, he would like to know whether or not it is reasonable to shrink the "museum" signage. He would allow more than one sign due to the challenges of the site, but he is not comfortable with the size of the "museum" sign. He suggested the applicant request a tabling of the item in order to address Commissioner comments and then return with an alternative. Tjossem — Asked if she could professionally render the sign herself, rather than returning to the professional sign company. She also suggested putting tape up in the sign location. Asked for further clarification as to how much smaller the sign should be. Stockmar — Stated his problem with the application is that this location is already sign heavy and busy. Tjossem — It has gotten busy due to all the other existing signs around the Vail Transportation Center. Panfil — Clarified that the applicant may request a vote be taken today and then appeal to the Town Council if she disagreed with the commission's decision. Tjossem — Stated that she would prefer to table the application and return in two weeks on March 26. Brian Stockmar moved to table to March 26, 2018. Ludwig Kurz seconded the motion and it passed (7-0). 3.2. The applicant, John Potter, represented by Pierce Architects, is requesting the review of a Major Exterior Alteration, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, to allow for an exterior remodel and addition to a unit within the Creekside building, located at 223 Gore Creek Drive Unit 3/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. Also included in this application is the addition of a common element airlock entrance and the replacement of the trellis screening of a mechanical service deck with a stucco wall on the east side of the structure. ApplicantJohn Potter, represented by Pierce Architects Planner: Jonathan Spence 1. Approval of this major exterior alteration request is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. The applicant shall be required to meet the Inclusionary Zoning obligations at time of building permit issuance. Spence introduced the application and stated that because the proposal is within the CC1 District, the addition of square footage must appear within the PEC. There are three primary components of the request, including: an air lock, replacement of the existing screen with a more permanent stucco wall, and an addition. The eave line will be raised and 20 min. March 20, 2018 - Page 190 of 2, been there. the two roofs will become one. The entirety of the roof must be replaced, although that will ultimately be a PEC decision. Staff has done an analysis and finds that the proposal meets all the criteria. The chimney that is being reduced is the eastern chimney. Stockmar — Asked staff to confirm that the change in GRFA still keeps the property within the Code requirements. Spence — Correct Gillette — Asked staff if they reviewed the sunshade analysis. Spence — Staff looked at the sunshade analysis and confirmed the additions will not affect the adjacent properties. Bill Pierce, Pierce Architects, stated he did not have anything else to add. Lockman — This is a great example of moving projects forward while maintaining the character of Vail Village and provided the building with a much-needed upgrade. Hopkins — Asked if the driveway is for parking or for Pepi's. Pierce — There is a separate entrance to Pepi's for parking. The driveway shown is for the residence of the building. Hopkins — Asked if a snow guard is needed because of the proposed metal roof. Pierce — Stated that they will provide a snow guard. Perez — Found that it meets the criteria. Kurz — In support of this and hopes the area will be cleaned up by the effort. Stockmar — Asked if the stucco wall continue in the same plane or if it will be inset. Pierce — It will appear as though the wall has always Rediker — Agreed with staff's analysis. Ludwig Kurz moved to approve with conditions. Brian Stockmar seconded the motion and it passed (7-0). 3.3. 790 Potato Patch LLC and David Schell, represented by Pierce and Associates, are requesting the review of a variance from Section 12-11-3, Design Approval, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for additions in excess of 500 square feet on a property with a nonconforming driveway, located at 790 Potato Patch Drive/Lot 12, Block 1, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC18-0007) 20 min. March 20, 2018 - Page 191 of 2, Applicant:790 Potato Patch LLC, represented by Pierce Architects Planner: Jonathan Spence 1. Approval of this variance request is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. Prior to the issuance of a building permit for this project, the applicant shall provide a site specific geological investigation consistent with the requirements of Section 12-21-13. 3. This approval shall not require the applicant to make any associated driveway improvements. Spence introduced the application and stated the Vail Town Code has a requirement when adding square footage over 500 square feet nonconformities must be brought into compliance with the Code. Portions of the existing driveway exceed 18% slope and the applicant has agreed to heat the driveway and lessen portions to approximately 14% slope. Rediker — Asked staff if they believe the applicant has done all that they could to bring the driveway into compliance. Spence — If would be impossible to build a driveway given the two existing points of the curb cut and garage. Redker — Asked if the house was constructed prior to the existing driveway regulations. Spence — Answered yes, the house was constructed prior to the existing driveway regulations. Lockman — Asked for clarification of a letter on pages 79-80. Spence — Stated the owners after discussions with the Town of Vail and the owners that the work was necessary for the driveway. Lockman — Asked if the Town is requiring snowmelt on the entire driveway. Spence — The only portion heated is the red portion. Staff would most likely not recommend approval if not heated. Stockmar — Asked if the entire size of the driveway will be shrunk at the curb. Gillette — Asked for clarification as to why the applicant must heat the new driveway If the existing driveway works. The applicant was following the rules prior to renovation. Pierce — The plans cut off approximately ten feet (10') feet from the switch back. The applicant does not want to heat the driveway. Gillette — Would like to grant the variance without requiring the applicant to heat the driveway. March 20, 2018 - Page 192 of 2, Rediker — Given that the Code requires heated driveways and staff's analysis. The applicant is bringing the grade down 14%. Asked what the average will be for the grade on the driveway. Pierce — Stated 14.5% is the average grade. Rediker — Asked if staff is requiring the applicant to heat the driveway due to safety measures. Spence — Pointed out the applicant worked with Public Works to improve on two safety aspects. Even after regrading, there are two steep sections of the driveway remaining. Rediker — Asked where does the 12% come from. Spence — The maximum slope, if heating the driveway, is 12%. Perez — Asked if they are being asked to grant a variance that will still not bring the applicant into compliance with the Code. Stockmar — Stated that the issue is still which part of the heated driveway has the steepest grade. The grade where the driveway intersects with right-of-way is the steepest at approximately 14.5%. Rediker — Asked the applicant if there is no way to reduce the grades even further than what we have looked at given the existing conditions that exist. Pierce — Stated there is nothing we can do given the existing conditions. Stockmar — Stated we will face a lot of these issues over the years. This seems to make sense to a difficult solution to the problem. There are times at which it makes sense to heat a portion of the driveway. With the knowledge of historical issues, he agreed with the applicant. Gillette — Believed staff made the applicant go too far on this application, since the driveway currently works just fine. The variance should not include the driveway, because it was conforming when it was built. Kurz — Agreed with Stockmar. Perez — Believes staff is making applicant go too far with the application of the driveway. Hopkins — Primary concern is the environment. Believes the heated driveway is not necessary. Lockman — Stated he believes this is an issue with the Town Code section for snowmelt systems. The commission is March 20, 2018 - Page 193 of 2, going to continue to see this with applications in the future. The Town should not be directing applicant to spend large sums of money, and this section of the Code should be examined. Gillette — Stated a condition could be added where snowmelt is not added. Rediker — Asked for an estimated cost of the snowmelt system. David Viele — The cost is not only in the snowmelt system, but also the removal of asphalt and then installing pavers. He estimated that it could cost close to $200,000. Stockmar — Stated that he was leaning back to agreeing with Gillette. Rediker — Asked how much of the cost should be attributed to regrading vs snowmelt. Viele — Cost of snowmelt only is close to $85-$100,000. If this were done in Avon or Aspen, there would be a square footage requirement/fee attached to the project. Kurz — Asked if the commission were to go with Gillette's suggestion, would the project conform to code. Rediker — Asked how far the project is above the 500 square foot requirement. Spence — About 350 or 360 square feet on each side. Rediker — Stated this is a challenging application with imposing conditions that staff has proposed. The commission is dealing with an impossible condition to bring the existing driveway into compliance. Unfortunately, the Code does not allow us to consider the cost of the heated driveway of approximately $200,000 to not bring the driveway completely into compliance. Difficult application to consider with conformity with the Town Code with the obvious need and concerns of the legitimacy of the Code and public safety concerns of a steep unheated driveway. Brian Gillette moved to approve with conditions. John -Ryan Lockman seconded the motion and it passed (5-2). Ayes: (5) Gillette, Hopkins, Lockman, Perez, Stockmar Nays: (2) Rediker, Kurz 3.4. Report to the Planning and Environmental Commission of an administrative action regarding a request for a minor amendment to Special Development District (SDD) No. 6, Vail Village Inn, Phases I and II, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans in order to permit a change to gross floor area located at 100 East Meadow Drive Unit 24/Lot 0, Block 5D, Vail Village Filing 5 min. March 20, 2018 - Page 194 of 2, 1, and setting forth details in regard thereto. (PEC18-0008) ApplicantNico Vail Inc., represented by Martin Manley Architects Planner: Justin Lightfield Lightfield introduced the project by summarizing the report provided to the PEC, including a description of the physical changes to occur as a result of the minor amendment. Lightfield reviewed the elevations and renderings provided by the applicant. Rediker — Asked for the total increase in GRFA. Neubecker corrected Rediker's request in that there is no increase in GRFA, but rather commercial square footage. Lightfield responded that there are 233 square feet of new commercial space proposed, which complies with the maximum allowable commercial square footage. Jeff Manley, of Martin Manley Architects, made himself available for questions. There was no public comment. 3.5. A request for review of variances from Section 12-15-2, GRFA Requirements 45 min. by Zone District, Section 12-18-4 Uses, and Section 12-18-5, Density Control, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for Gross Residential Floor Area (GRFA) in excess of the amount permitted by lot area and zone district, located at 2014 West Gore Creek Drive Unit 5/Lot 41-43 (Hamlet Townhouses), Vail Village West Filing 2, and setting forth details in regard thereto. (PEC18-0009) ApplicantHolly Proctor, represented by Martin Manley Architects Planner: Chris Neubecker Perez stated that Ms. Proctor was previously a client of hers, but she has spoken with Chairman Rediker about her work and she feels it is not necessary to recuse herself from this application. Neubecker asked Perez if there has been any ex parte communication between herself and the applicant, or if she has already made up her mind about the item. She confirmed no ex parte communication or predetermined decision regarding the item. Stockmar recommended that Perez consider recusing herself. Rediker stated that if she has no further business with the applicant and she can meet her duties as a Commissioner than she does not need to recuse herself. Perez stated that she will recuse herself. Neubecker introduced the project by summarizing the requested variances and the overall layout of The Hamlet development. There is a proposed storage area that will be counted as gross residential floor area (GRFA) due to the fact that the head height of the storage area will exceed five feet (5'). Gillette — Asked for clarification as to how GRFA and other development standards are calculated for this property. Rediker — Asked for clarification as to where the full-size March 20, 2018 - Page 195 of 2, doors to the storage area will be located. Neubecker referenced the proposed elevations to further describe the proposed improvements. Stockmar — Asked for the proposed width of the door opening. John Martin, Martin Manley Architects, responded that there are two (2) three foot (3') wide doors. Neubecker added that the proposed deck above the storage space has already been approved by the Design Review Board (DRB). There are multiple variance requests because nonconformities are addressed in multiple areas of the Vail Town Code. Neubecker concluded by stating that staff recommends denial as they do not believe that all criteria for a variance have been met. Neubecker referenced the staff memo outlining which of the variance criteria staff does not believe have been met by the applicant (Criteria 1 and 2). Lockman — Asked, if approved, there is anything that prevents the applicant from making the storage area into residential space. Neubecker stated that while it would not be ideal based on the layout of the unit, but it is possible. Neubecker asked to confirm the PEC received an email expressing support from one of the neighboring property owners. Kurz — Asked to confirm that the overall project is over allowable GRFA. Kurz asked if the dwelling units were on individual development lots, would the subject property still exceed allowable GRFA. Neubecker stated that while it would not necessarily exceed allowable GRFA, it would exceed density in regards to dwelling units per acre. Hopkins — Asked how the proposal would impact the parking requirements for The Hamlet. Neubecker stated that parking is calculated by minimum spaces per unit. As there are not any new units proposed, parking would remain compliant, and is actually improved by the conversion of living space back into a garage and the consolidation of two units into one. Rediker — Asked for clarification as to the maximum head height and entrance size that would make the proposal compliant with Vail Town Code. Neubecker responded that storage may have a maximum head height of five feet (5') and an entrance size of twelve (12) square feet. Martin added that a foundation is required for the proposed deck. The applicant is simply asking to enclose the area below the deck, which is unfortunately greater than five feet (5') above grade. There was a discussion about the nonconformities associated with the overall Hamlet development. Martin added that the applicant is not facing a physical hardship, but rather a hardship created by the underlying March 20, 2018 - Page 196 of 2, Two -Family Primary/Secondary (PS) Residential zoning. Stockmar — Asked if the applicant was agreeable to a proposal with a wider entrance than code allows but one that conforms to the head height regulations. Martin stated that such a request is not practical. Rediker asked how the Town would make sure the applicant builds the storage space to a maximum head height of five feet (5'). Neubecker stated that the applicant would need to provide some sort of structural improvement like a raised floor or truss -like ceiling system. The applicant, Holly Proctor, stated that she disagrees with some of the responses to the review criteria contained within the staff memo. Proctor stated that she believes there are no negative impacts associated with the proposal and stated that the property is already non -conforming and will never be conforming due to the zoning established in 1986. She believes that property should be eligible for the 250 square foot addition provided by the "250 Ordinance" because of the nature of the land use, not the actual zoning. She stated that as owner of the property she has no intention to use the storage space for living space. Hopkins — Asked for clarification as to what will happen with the garage spaces and if the applicant intends to store a vehicle in the storage area. Proctor responded that one of the previously converted garage spaces will go back to garage area and that she does not intend on parking any cars in the storage area, but she may keep a snowblower in the storage area. There was no public comment. Lockman — Stated that he understands the applicant's difficulties, but does not support the requested variances. He may support Stockmar's suggestion that the entrance size variance be approved, but does not believe the head height variation should be approved. Hopkins — Finds it difficult to say that approving the variances would not be a granting a special privilege. Kurz — Stated that he cannot support the requested variances. The zoning is what it is and until it is changed, the request is not allowed by the underlying zoning. Gillette — Stated that he also cannot find anything within the Vail Town Code to support the requested variances. Stockmar — Concurred with the other commissioners and stated that the PEC is constrained by the Vail Town Code and cannot find anything within the code that supports the request. Rediker — The Town wants homeowners to be able to invest in redevelop their properties, but in this case the Vail Town Code does not support the requested variances and he finds March 20, 2018 - Page 197 of 2, that the proposal does not meet the variance criteria. Rediker informed the applicant that they have the ability to appeal their decision. Martin argued that the applicant meets the variance criteria because while there may not be a physical hardship, there is a practical difficulty. Martin stated that Dominic Mauriello estimated that it would cost $30,000 to request a rezoning. Rediker stated that information does not pertain to the actual variance requests. Proctor asked Stockmar for clarification as to his questions regarding the door width. Rediker asked Neubecker if the application can be amended to reflect Stockmar's proposal. Neubecker stated that if it were to be considered, there would be a publishing requirement for a variance to allow for a crawlspace entrance greater than twelve (12) square feet in area. There was a lengthy discussion regarding alternatives to the proposal. Brian Stockmar moved to table to April 9, 2018. Ludwig Kurz seconded the motion and it passed (6-0). Abstain:(1) Perez 3.6. A request for a review of a prescribed regulations amendment to Section 14- 5 min. 10-6, Residential Development, Vail Town Code, to allow the Design Review Board (DRB) to apply different design review standards in situations when two-family dwellings appear as separate and distinct development lots, and setting forth details in regard thereto. (PEC18-0005) Applicant requests PEC table to March 26, 2018. ApplicantArosa Partners LLC, represented by Brad Hagedorn Planner: Justin Lightfield The applicant has requested that this item be tabled to the March 26, 2018 meeting. Ludwig Kurz moved to table to March 26, 2018. Brian Gillette seconded the motion and it passed (7-0). 4. Approval of Minutes 4.1. Februrary 26, 2018 PEC Results 5. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission March 20, 2018 - Page 198 of 2, will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department March 20, 2018 - Page 199 of 2, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Interviews for Design Review Board PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Interview candidates who are interested in serving on DRB. BACKGROUND: Three vacancies exist on the Town of Vail Design Review Board (DRB) and interviews will be conducted during the afternoon meeting. The term of each new appointment begins April 1, 2018 and expires on March 31, 2020 (two year terms). Duties of the five -member DRB include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architecual and aesthetic matters. ATTACHMENTS: Description Memo DRB Interviews and Appointments 032018 March 20, 2018 - Page 200 of 2, TOWN OF VAIL' Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: March 20, 2018 Subject: Interview and Appointments to Design Review Board I. SUMMARY There are three vacancies on the Design Review Board as members will finish their term at the end of March. Terms for the appointments to this board is two years, April 1, 2018 through March 31, 2020. The vacancy advertisement was posted earlier this month in the Vail Daily and the town's website. Interviews will be conducted during the afternoon meeting for the two people who are finishing their terms. The applicants for the Design Review Board (DRB) include: Robin Burch David Campbell Bill Pierce John Rediker The current board members and terms are as follows: DRB Board Members: Board Member i erm Expires Bill Pierce, Chair 2018 Rollie Kjesbo, Co -Chair 2018 Andrew Forst! 2018 Doug Cahill 2019 Peter Cope 2019 The DRB meets the first and third Wednesdays of each month and are held at 3:00 p.m. in the Vail Municipal Building. Duties of the five -member DRB include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architectural and aesthetic matters. 11. Proposed DRB Interview Questions The Town of Vail Design Review Board is charged with implementing Chapter 11, Design Review, of the Zoning Regulations and Title 14, Development Standards, of the Vail Town Code. On annual basis, the board reviews and takes action on more than 300 applications for design review. Applications range in scope from the redevelopment of a ski base area portal to a new sign or change in paint color of an existing single family home. Most importantly, the Design Review Board is responsible for maintaining a high standard of architectural design and high quality development throughout the Town. March 20, 2018 - Page 201 of 2, • Given the prescribed role of the DRB, what makes you uniquely qualified to serve on the Board? Please provide an example from your past which demonstrates your qualifications and explain why you are interested in serving on the DRB? The DRB meets on the first and third Wednesdays of each month. Meetings begin with site visits at 1:00 pm and typically adjourn by 5:00 pm. DRB members shall be appointed to a 2 year term. Attendance at meetings is critical as it promotes a fair and equitable development review process. • Please describe your availability to attend DRB meetings for the duration of your term and identify any conflicts of interests that may arise as a result of your employment, personal and/or professional relationships, or financial interests in the Town of Vail. The DRB almost always acts in a quasi-judicial role (like a judge) on design review applications. Decision making is guided by both quantitative and qualitative design standards and design guidelines adopted by the Town Council and prescribed in the Vail Town Code. Personal opinions or subjective decision making is not part of the design review process. • Vail is a small community and everyone seems to know each other in one form or another. Please describe your abilities to act in a quasi-judicial role and provide at least one example where you had to make and unpopular decision on an issued based upon a set of criteria or other certain considerations. Additional Questions for candidates • Do you understand the role and time commitment to be on the PEC/DRB? • What skills do you possess that you think would be a benefit to your role if appointed? • Why are you interested in being appointed/reappointed to the PEC/DRB? ■ What impact do you believe you could have on the PEC/DRB if appointed? • What do you think the PEC/DRB is doing correctly? • What do you believe the PEC/DRB could improve upon? • What has been your most rewarding aspect of having served on the PEC/DRB? ■ What do you see as the future of the Town of Vail? • What impact are you hoping to have on the future of the Town of Vail? Attachments: • Letters of Interest / Resumes from Candidates • Attendance records Town of Vail Page 2 March 20, 2018 - Page 202 of 2, Patty McKenny From: Robin Burch <robinburch@mac.com> Sent: Thursday, March 08, 2018 10:28 AM To: Patty McKenny Subject: DRB Application Attachments: Scan0004.pdf; ATT00001.htm Dear Patty, Good morning! I am sending you a letter of interest to be considered for a position on the Town of Vail Design Review Board. Most recently I have redeveloped 3235 Katsos Ranch Road, Vail, CO into a large, contemporary duplex which was a three year long process completed in September of 2017. Currently another project 3230 Katsos Ranch Road is under construction and I serve as a design team. So I have very recent experience with designing and building in our community. My interior design/home staging business, Eagle's Nest Interiors, has been in business since 1986. Re -designs have been completed in the following condominiums : Antler's at Vail, Landmark, Vantage Point. Montaneros and Vail 21 buildings in Lionshead. I am a member of the Denver chapter of the Real Estate Staging Association (RESA) as well as the International Association of Home Staging Professionals (IHASP) and hold the title of Accredited Staging Professional (ASP) after completing a certificate program. Formal education at Harrington College of Design in Chicago, IL. In the City of Dunwoody, GA, a population of 50,000 near Atlanta, I served on the Community Council, City of Dunwoody and Design Review Committee for the Dunwoody Homeowner's Association for more than a decade. Projects reviewed on a monthly basis in an urban setting. Liaison between the city and county on design review of two schools (budget of 20-30 million $$ each), and a large school renovation by the prestigious firm of Perkins + Will to obtain sustainable design earning points for Leadership in Energy and Environmental Design (LEED). During this process I successfully completed the Community Planning Academy of the Atlanta Regional Commission -certificate attached. I hold a Master's degree from Emory University in Atlanta, GA, which in the top 50 for Academic Ranking of World Universities. I am a full time resident of Vail, CO residing at 3225 Katsos Ranch Rd with my husband, Tom, and son, Jack, who is attending the Vail Mountain School. Appreciate your kind consideration of my interest in this position. Please let me know if you would like to see a more extensive resume. Sincerely, Robin Burch eaglesnestinteriors@mindspring.com 404-606-0154 1 March 20, 2018 - Page 203 of 2, Dear Council Members, As a resident of Vail for the past 25 plus years, I would like to be considered to serve on the Town's Design Review Board and offer my qualifications below. My career has encompassed a variety of experiences that would be valuable in my service to our community. Design: My college degrees from both CU Boulder and Art Center College of Design encompass fine art, graphics and packaging design, as well as branding and corporate identity. My career began as an Art Director for a Santa Monica based ad agency covering a variety of high tech and entertainment industry clients. Despite relocating to Vail long ago, I have continued to use my design background in branding and design work throughout the Valley. A few examples within the Town of Vail would include both World Fly Fishing Championship events, The Vail Brewing Company identity, The Vail Automotive Classic (where I was a founding board member), Vail Valley Medical Center Family Dinner Dance and The Children's Garden of Learning, amongst others. Real Estate & Development: My primary career in Vail has been in real estate, spanning over 25 years, in both sales and development, mostly at Slifer Smith & Frampton. I am currently one of the two primary listing brokers on The Lion and have been in this capacity full time since the early stages of construction. Building: You have likely reviewed the plans for the wall-to-wall remodel of my personal residence last year at 4791 Meadow Lane and 4828 Meadow Drive in east Vail. This build provided an entirely new insight into the process as it was a purely personal project versus a career one, and it has turned out exactly as we hoped, being a tremendously rewarding experience. Over the years, I have also done basic construction framing work, and have a good working familiarity with plumbing and electrical systems as well as reading blueprints and site plans. Collectively, I believe these experiences allow me to bring insight to the reviews of outdoor signage, building & site planning, development projects and general construction. I am equally comfortable with both the aesthetic/theoretical concepts of architectural design as well as the practicalities of spreadsheets and the real world building constraints of a winter resort climate. It is my hope that my wide range of experience can be of use to the DRB and it would be an honor to serve the town and our community in this capacity. Furthermore, with both The Lion and my home being fully completed, I would not have any potential conflicts requiring my recusal - I am completely free to serve objectively in a DRB capacity. Thank You for your consideration, David Campbell March 20, 2018 - Page 204 of 2, ilhant 1 I'tcicc .\I hnrcl 1 uat I)c.0 LIII Una lot of \rt.hit,•Luirc I ulh I Italinga t g11,c \lanaerr February 12, 2018 Town Council 75 S Frontage Road Vail, CO 81657 Attn: Patty McKenny Re appointment to Town of Vail Design Review Board PIERCE ARCHITECTS VAIL, COLORADO Councilors, I request that you consider my application favorably to extend my service to the Town of Vail through maintenance of my position as a member of the Design Review Board. I have had the pleasure of serving the last two years on the DRB and on the PEC for eight years before that. I served on the Design Review Board for several years before being appointed to the PEC. In the late 1970's I was employed by the Town of Vail and was designated as administrator for the newly established Design Review Board. I had the opportunity to participate in creation of the legislation establishing these regulations and have a good understanding of the purpose behind design review. I also served as Chief Building Official during my service to the Town. My understanding of Building Codes as well as local construction practices assists me with the review of development applications. As a practicing Architect in our community for more than 40 years I have experience as an Applicant as well as being in the role of reviewing applications by others. I believe this characteristic provides me with a fairly unique opportunity to understand the needs and desires of the development community while protecting the best interests of the community in terms of maintaining the quality of our built environment. My practice allows me to participate in the design review process in other communities allowing me to introduce improvements to our methods of design review when appropriate. Thank you for your consideration, William Pierce, AIA, LEED GA 'r 165(1 1 allrirl_'c Road titutc (-1 V'all. Colorado 81657 I': 9751476.63-12 I- 971).476.1901 tt tt n.\ ailarchitcch coin March 20, 2018 - Page 205 of 2' JOHN B. REDIKER 2477 GARMISCH DRIVE VAIL, COLORADO 81657 (303) 915-6526 jrediker@yahoo.com March 9, 2018 VIA ELECTRONIC MAIL Vail Town Council c/o Patty McKenny 75 S. Frontage Road Vail, Colorado 81657 Dear Members of the Vail Town Council, I enclose with this letter my resume for your consideration for the open position on the Town of Vail Design and Review Board. I look forward to the opportunity to meet with you to discuss my qualifications and my interest in the position. Very Truly Yours, John B. Rediker Physical Address: 105 Edwards Village Blvd. ♦ Suite C210 ♦ Edwards, Colorado 81632 Telephone: (970) 987-5230 ♦ Facsimile: (970) 797-4822 March 20, 2018 - Page 206 of 2, JOHN B. REDIKER 2477Garmisch Drive, Unit E Vail, Colorado 81657 303-915-6526 EDUCATION Washington and Lee University School of Law. Lexington, Virginia. August 1996 — May 1999. J.D. The Environmental Law Digest, November 1996 - May 1999: Articles Editor; Articles Staff Writer. Author, Voluntary Environmental Audits and Disclosure Requirements, Environmental Law News, Virginia State Bar, Winter 1998. The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 - June 1994. B.A. English/ History minor. Dean's List, Spring 1992, 1994. Vice-president, Beta Theta Pi Fraternity. Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit Court of Appeals. EXPERIENCE Law Office of John B. Rediker, P.C.. Vail, Colorado. June 2010 - Present. Opened law firm in June 2010. Represent clients in federal court and state courts throughout Colorado and the United States in a variety of civil litigation matters. Cases primarily involve real estate, construction and commercial litigation. Representative clients include homeowners associations, individual homeowners, and businesses. Owner, Moe's Original Bar-B-Que. Breckenridge, Colorado. September 2012 -Present. Partner in Moe's Original Bar-B-Que location opened in Breckenridge. Engage in all aspects of restaurant, operations, management and ownership. Commissioner, Town of Vail Planning and Environmental Commission. September 2010 -Present. Currently serve as Chairman of the Town of Vail Planning and Environmental Commission. Thomas Genshaft P.C. Aspen, Colorado. May 2007 — May 2010. Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law firm. Independent management of cases involving general commercial litigation and real estate litigation. Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration. Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 — February 2007. Attorney — Associate position in plaintiffs' class action securities law firm. Member of the trial team for In re Walt Disney Co. Derivative Litig.; performed cross-examinations of director defendants and assisted in the preparation of cross-examinations of other defendants and experts. The senior Milberg Weiss associate assigned to In re Initial Pub Offering Sec. Litig. Experience in all phases of litigation for a variety of securities cases including brief writing before federal district and appellate courts, preparing for and conducting depositions, as well as general discovery management. 1 March 20, 2018 - Page 207 of 2, ARCADIS G&M, Inc. Denver, Colorado. August 2003 - February 2004. Associate General Counsel — Associate counsel position at an engineering, environmental and architectural corporation. Experience in all aspects of handling corporation's legal affairs on a day-to-day basis. Work included negotiating contracts, managing litigation, collections, corporate governance and handling other corporate legal affairs. Temkin Wielga & Hardt LLP. Denver, Colorado. October 1999 - August 2003. Attorney - Associate position at an environmental and commercial litigation practice. Environmental litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases involving mining sites, industrial properties, and waste disposal facilities. Experience in regulatory compliance matters. Transactional experience includes counsel and advice regarding impacted real estate, negotiating purchase and sale agreements for impacted properties, and negotiating insurance coverage for impacted properties. Commercial litigation experience includes all phases of litigation in state and federal court, including federal appellate practice. McKenzie Rhody, LLC. Denver Colorado. August 1999 - September 1999. Attorney - Contract position - Legal research and motion drafting for construction litigation practice. Legal Aid Society. Lexington, Virginia. August 1998 — May 1999. Intern - third year practice certified. Representation in state courts of indigent persons with legal problems common to poverty population: consumer/credit, domestic relations, landlord/tenant, and public benefits. The Southern Environmental Law Center. Charlottesville, Virginia. May 1998 -August 1998. Law clerk - The SELC is a non-profit, legal organization providing legal representation for environmental and conservation organizations both in court and before regulatory agencies. Researched and drafted memoranda and other documents concerning issues involving the Clean Air Act and NEPA. March 20, 2018 - Page 208 of 2, C:\Users\pmckenny.VAILGOV.030\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\9A7EZI6L\DRB Attendance Table 17 March 20, 2018 - Page 209 of 2, Peter Cope X X X X X X X X X X X Absent X X X X X X X Absent X X N N O _ Bill Pierce X X X X X X X X X X X X X X Absent X X X X X X X N O Doug Cahill X X X X X X X X X X X X X X X X X X Absent Absent X X 20 N O Rollie Kjesbo X X X X X X X X X X X X X X X X X X X X X X N O O Attendee Andy Forstl X Absent X X Absent X X Early Departure _1 X Absent X X X X X Absent X X Absent X X Absent 15 m e - Meeting Date 1 DRB Attendance (April 5, 2017 (April 19, 2017 I May 3, 2017 I May 17, 2017 � O N I: N C 7 N 0 O N 1 N N C 7 July 5, 2017 July 19, 2017 1 (August 2, 2017 (August 16, 2017 I September 6, 2017 September 20, 2017 October 4, 2017 October 18, 2017 November 1, 2017 November 15, 2017 I December 6, 2017 _ I December 20, 2017 January 3, 2018 (January 17, 2018 February 7, 2018 February 21, 2018 I March 7, 2018 I March 21, 2018 (Total Attended 1Total Absent Total Early Departure C:\Users\pmckenny.VAILGOV.030\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\9A7EZI6L\DRB Attendance Table 17 March 20, 2018 - Page 209 of 2, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Interviews for Planning and Environmental Commission PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Interview candidates who are interested in serving on PEC. BACKGROUND: Four vacancies exist on the Town of Vail Planning and Environmental Commission (PEC) and interviews will be conducted during the afternoon meeting. Applicants must be residents and registered voters of the Town of Vail. The term of the appointment begins April 1, 2018 and expire on March 31, 2020 (two year terms). Duties of the seven -member PEC include review and determination of requests for variances and conditional use permits, and recommendations to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. ATTACHMENTS: Description Memo PEC Interviews and Appointments 032018 March 20, 2018 - Page 210 of 2, TOWN OF VAIL � Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: March 20, 2018 Subject: Interviews and Appointments to Planning and Environmental Commission (PEC) I. SUMMARY Town Council will have an opportunity to interview applicants for four vacancies on the PEC during the March 20 afternoon meeting. The formal appointments are scheduled for the evening meeting. The terms of the four appointments begin April 1, 2018 and expire on March 31, 2020 (two year terms). The applicants for the PEC are listed below; the applicants have met the requirements of Vail residency and voter registration within the Town of Vail. 1 Pam Hopkins 2 Rollie Kjesbo 3 Ludi Kurz 4 Brian Stockmar The current make up of the PEC Board include: PEC Commissioners: Board Member Term Expires John Rediker 2018 Ludwig Kurz 2018 Brian Stockmar - 2018 Pam Hopkins 2018 Brian Gillette 2019 Karen Marie Perez 2019 John Ryan Lockman 2019 Duties of the seven -member PEC include review and determination of requests for variances and conditional use permits, and recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. The attached materials provide the letters of interest and resumes. The position vacancies were advertised with a public notice in the Vail Daily and posted on the Town of Vail website the last few weeks. March 20, 2018 - Page 211 of 2, II. SUGGESTED PEC INTERVIEW QUESTIONS Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the following function and duties: 1. Make and adoption of master plans for approval by the Town Council, 2. Review and recommend zoning regulations and subdivision regulations to the Town Council, 3. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review and comment on programs and studies of environmental issues, 4. Conduct research of environmental issues, 5. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the Town Council on appropriate actions when air and water quality standards are violated, and 6. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council. • Given the prescribed role of the PEC, what makes you uniquely qualified to serve on the Commission? Please provide an example from your past which demonstrates your qualifications and explain why you are interested in serving on the PEC? The PEC meets on the second and fourth Mondays of each month. Meetings begin at 1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2 year term. Attendance at meetings is critical as it provides a broad representation on matters before the PEC and promotes a fair and equitable development review process. • Please describe your availability to attend PEC meetings for the duration of your term and identify any conflicts of interest that ma arise as a result of your employment, personal and/or professional relationships or financial interests in the Town of Vail. The PEC is often asked to act in a quasi-judicial (like a judge) on development applications. Decision making is guided by review criteria and findings of fact. The review criteria are prescribed by the Vail Town Code. • Vail is a small community and everyone seems to know each other in one form or another. Please describe your abilities to act in a quasi-judicial role and provide at least one example where you had to make and unpopular decision on an issued based upon a set of criteria or other certain considerations. • What do you think the PEC does well? What could be improved, and what is the role of PEC members to contribute to the improvement? Additional Questions for candidates • Do you understand the role and time commitment to be on the PEC/DRB? • What skills do you possess that you think would be a benefit to your role if appointed? • Why are you interested in being appointed/reappointed to the PEC/DRB? • What impact do you believe you could have on the PEC/DRB if appointed? • What do you think the PEC/DRB is doing correctly? • What do you believe the PEC/DRB could improve upon? • What has been your most rewarding aspect of having served on the PEC/DRB? • What do you see as the future of the Town of Vail? • What impact are you hoping to have on the future of the Town of Vail? Attachments: • Letters of Interest / Resumes from Candidates and Attendance Records Town of Vail Page 2 March 20, 2018 - Page 212 of 2, February 24, 2018 Vail Town Council Attn: Patty McKenny Vail Town Clerk 75 South Frontage Road Vail, Colorado 81657 VIA email: Patty McKenny <pmckenny@vailgov.com> RE: Application for a 2018 PEC board member position Dear Patty Please accept this letter as my application to apply for a position on the PEC Board. I have worked as a Partner with Snowdon and Hopkins Architects for thirty-nine years and then upon my partner's retirement I founded Hopkins Architecture LLC. I have been on the PEC from 1985 to 1989 and 2013 to 2016 and 2017 to 2018, the AIPP Board for eight years ending in 2012 and on the Colorado State Board of Licensure for Architects, Professional Engineers and Professional Land Surveyors for 4 years from 2012 to 2016. My resume is included with this letter. I was involved in the Vail's Master Planning and am interested in becoming involved with next stages of Vail's Open Land Use approval also. I have lived in town for 41 years, raised my family here and enjoyed a successful architectural practice. My heart is in Vail and I know that I could contribute to the future of Vail. I would enjoy continuing to work with the Town of Vail as a member of the PEC board and hope to contribute to the continuing successful progress of the town. Thank you for your consideration, Pamela W. Hopkins, AIA, LEED AP Principal Hopkins Architecture, LLC P.O. Box 3333, Vail, CO 81658 970-376-6469 wwni.hopk insarchitecture. corn Hopkins Architecture March 20, 2018 - Page 213 of 2, PAMELA W. HOPKINS, LEAD ARCHITECT Hopkins Architecture Founding Principal, AIA With over 40 years of experience, Pam is a leading architect in the mountain west. Pam started working in Sydney, Australia, design- ing high-rises and residential projects. She then moved on to one of Chicago's largest architecture firms working on public library and school projects. A founding partner of Snowdon Hopkins Architects, PC, she won prestigious awards like the AIA American Library Award for excellence. She has been a leader in sustain- able design, building the largest green roof west of the Mississippi in the 1980s on the Vail Library. As a leader in the architecture community, she served on the board of the Colorado Dept. of Regulatory Agencies (DORA) overseeing architectural registration. QUALIFICATIONS Bachelor of Architecture, University of Colorado Registered Architect, State of Colorado (B1165) LEED AP for New Construction, since 2008 e Secretary, State of Colorado Board of Licensure (DORA) for Architects, Professional Engineers and Professional Land Surveyors 2012-2013 Board Member, State of Colorado Board of Licensure (DORA) for Architects, Professional Engineers and Professional Land Surveyors 2010-2016 American Institute of Architects (AIA) Member, Eagle Valley Sustainability Alliance Member, U.S. Green Building Council (USGBC) Town of Vail Sustainability Advisory Committee, 2011 Member, Town of Vail Waste Diversion & Recycling Advisory Committee, 2009 Member, Vail's Arts in Public Places Commission, 2004-2012 Member, Planning and Environmental Commission, Town of Vail, 1985-1989, 2011-2015, 2017-2018 Board of Trustees, Vail Mountain School, 1986-2000 JURY AND AWARDS AIA Colorado West Citizen Architect Award - 2013 Jury, Biennial AIA/ALA National Design Competition, 1987 AIA/ALA Award of Excellence - Vail Library, 1985 AIA Western Mountain Region Award of Merit - Vail Library, 1984 PROFESSIONAL DEVELOPMENT Harvard University Executive Program — Public Libraries —1995 Harvard University Executive Program — Public Libraries — 2005 Hopkins Architecture, LLC P.O. Box 3333, Vai, CO 81658 970-376-6469 www. hopkinsarch tecture,com Hopkins Architecture March 20, 2018 - Page 214 of 2, PUBLICATIONS Sustainable Architecture and Green Design, White Paper, 2000 "The Vail Library," Solar Age, September 1985 "The Vail Library," Process: Architecture (98), Passive and Low Energy Architecture, Sept 1991 "City of Flagstaff/Coconino County Public Library," Arizona Libraries, September, 1987 "City of Flagstaff/Coconino County Public Library," Architecture, October, 1988 "Public Libraries," Travel Treasures of the West, Martin Rabkin, North American Press, November 1993 PROJECTS Vail Nature Center, Vail, CO, 2017. in-depth exploration for updated facilities Pitkin County Library, Aspen, CO, 2015. expansion and interior renovation Castle Peak Senior Care Community, Eagle County, CO, 2011. associate architect Town of Vail Public Library, CO, 2012. addition and interior renovation LEED Certified Silver Residence, Cordillera Ranch, CO, 2010. Game Creek Club, Vail Village location, CO, 2010. interior renovation Diamond Building, Riverwalk, Edwards, CO, 2009. exterior renovation Gilpin County Public Library, CO, 2009. addition Eagle Public Library, CO, 2008. 8,500 sq. ft. addition; construction did not proceed FirstBank of Vail and FirstBank of Avon, CO, 2007 and 2009. exterior and landscaping upgrades Inn at Beaver Creek, CO, 2006. 50,000 sq. ft. redevelopment, construction did not proceed Ski Club Vail, Vail, CO, 2000. 35,000 sq. ft. redevelopment, construction did not proceed Pinedale Public Library, WY, 1998. consultant architect, during design phase for Carney Architects Eagle Public Library, Eagle, CO, 1997. 15,000 sq. ft. new library Avon Public Library, Avon, CO, 1995. 15,000 sq. ft. new library Vail Mountain School Library, Vail, CO, 1995. 3,000 sq. ft. renovation and addition Vail Police Department and Municipal Complex, Vail, CO, 1994. consultant to Roth Sheppard Architects Gilpin County Public Library, CO, 1995. 5,000 sq. ft. new library Emerald Acres Office Complex, Avon, CO, 1995. 45,000 sq. ft. eight building campus Garden of the Gods Hotel/ Condominium, Vail, CO, 1994. 30,000 sq. ft. renovation and addition Eugene Field Public Library, Denver, CO, 1993. consultant architect, during design phase and interior layout for Roth Sheppard Architects Inn at Beaver Creek, Beaver Creek, CO, 1990. 55,000 sq. ft. Hotel at base of ski mountain Flagstaff Public Library, Flagstaff, AZ, 1987. 35,000 sq. ft. new library Vail Public Library, Vail, CO, 1983. 15,000 sq. ft. new library 65+ Custom Residences REFERENCE Charlyn Canada, 970-476-3905 Hopkins Architecture, LLC P.O. Box 3333, Vail, CO 81658 970-376-6469 www, hopldnsarchi tecture. com Hopkins Architecture March 20, 2018 - Page 215 of 2, To: Vail Town Council Hi this is Rollie Kjesbo, I am finishing up my last term on DRB and would be interested in applying to serve on the Planning and Enviromental Commission. I have been a resident of Vail since 1979 and also a licensed general contractor since the 1983. I believe I could be an asset to the commission because I care very much for how the town of Vail continues to redevelop. Thank you Rollie Kjesbo March 20, 2018 - Page 216 of 2, Patty McKenny From: Ludwig Kurz <Iudik@comcast.net> Sent: Tuesday, February 20, 2018 3:20 PM To: Patty McKenny Cc: Chris Neubecker Subject: PEC re -appointment February 20, 2018 Patty McKenny Town Clerk Town of Vail 75 S. Frontage Road Vail, CO 81657 Dear Ms. McKenny, Please accept this letter expressing my interest to be considered by the Town Council for re -appointment to the Town of Vail Planning and Environmental Commission, (PEC) for a further term. I believe I have been an effective member and have been able to positively contribute to the Committee and the community, and would endeavor to continue to do so in the future. Thank you for your consideration. Sincerely, Ludwig Kurz 1 March 20, 2018 - Page 217 of 2, 303-669-8593 Vail Town Council Attn: Patty McKenny, Town Clerk 75 South Frontage Road Vail, CO 81657 Members of Town Council: J. Brian Stockmar 4096 Columbine Drive Unit A Vail, Colorado 81657 Brian@stockmarcom Please consider my interest in an appointment to a second two-year term serving the Town of Vail as a member of the Planning and Environmental Commission (PEC). As a member of the Commission for nearly two years, I have only missed one meeting and believe that my participation has been helpful to the Commission and the Town. I have been a part of the Vail community for more than 50 years, first as a young racer and later as a part-time ski instructor for 12 years. My family acquired a small residence in what is now East Vail in 1965. In 1990, I bought my original Vail home, a small East Vail duplex at 4096 Columbine Dr. In 2010, I acquired the other side of the duplex and subsequently demolished the structure and oversaw the construction of a new duplex on the lot. Unit A is my full time home. In recent years, several good friends in the Valley have encouraged me to become more involved with the town, including Ludwig Kurz and Diana Donovan. Now that I am fully retired, I have even more time to devote to my community. My educational background includes an undergraduate degree in Economics and Public Affairs from Princeton University (1972), a Fellowship at the London School of Economics, and a Juris Doctor degree from the University of Denver College of Law (1976). I practiced law for many years with the San Francisco based firm of Morrison & Foerster LLC, splitting time among the offices in Denver, Los Angeles, London, and Tokyo. My focus was corporate finance with an emphasis on mergers and private finance. In the mid-1990s, I changed my career to private investment adviser and, later, became a full-time economic consultant. I retired from that consulting practice in December 2017. I have also served as an arbitrator for the National Association of Securities Dealers (NASD) and taught financial law at the University of Denver College of Law for 10 years as an adjunct professor. It is my belief that my experience and education has been and will continue to be of value to the Town of Vail. Thank you for your consideration. Sincerely, J. Brian Stockmar March 20, 2018 - Page 218 of 2, C:\Users\pmckenny.VAILGOV.030\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\9A7EZI6L\PEC Attendance Table 17 2018 - Page 219 of 2, Brian Stockmar X X X X X X XX X X X X X X X X X v a) U C co U X X X X N O John Ryan Lockman X X XX X X XX Absent X X X X X Absent X X v a) TiX co U Absent Xd. Absent Ludi Kurz X Absent X X X Absent XXX X X X X X XX Absent a) c�i c co 0 X Absent X X 17 et Brian Gillette X X X X X X XX X X Absent X X X XX X -v a) 13 c co 0 X X X X 20 Karen Perez X X X Absent X X Absent X X X X Absent Absent X X X Absent v a) Tv o c as U X X X X coin John Rediker X X XX X Absent __ X Absent X X X X Absent X X X X11 -v a) -.3X C co 0 X X X 18 M Pam Hopkins X X XX X X XX Absent X X X X X X X X v a) c°i c co 0 X X X X 20 1 Meeting Date April 10, 2017 April 24, 2017 May 8, 2017 1May 22, 2017 June 12, 2017 June 26, 2017 July 10, 2017 r-- (7) 0 N TtN >, 3 August 14, 2017 August 28, 2017 1September 11, 2017 September 25, 2017 10ctober 9, 2017 1October 23, 2017 November 13, 2017 November 27, 2017 December 11, 2017 December 25, 2017 January 8, 2018 January 22, 2018 February 12, 2018 February 26, 2018 March 12, 2018 March 26, 2018 filar I OTAL ATTENDED TOTAL ABSENT C:\Users\pmckenny.VAILGOV.030\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\9A7EZI6L\PEC Attendance Table 17 2018 - Page 219 of 2, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Local Housing Authoriy Meeting Results ATTACHMENTS: Description VLHA February 27, 2018 Meeting Results TOWN OF 1 X41 March 20, 2018 - Page 220 of 2, Vail Local Housing Authority TOWN OF VAIt Meeting Results MEMBERS PRESENT Steve Lindstrom Molly Morales James Wilkins Tuesday, February 27, 2018 3:00 PM — 5:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT Mary McDougall Francisco Meza Staff Lynne Campbell, Kathleen Halloran, Greg Clifton Lindstrom called the meeting to order at 3:10PM as a quorum was present. James Wilkins phoned in for the meeting. The Board reviewed and approved the February 13, 2018 Meeting Results as presented. Motion: Morales Second: Wilkins Vote: 3-0 Due to Wilkins time constrains the Annual Lottery Criteria Discussion and Recommendation was tabled to the March 27, 2018 meeting. Morales made a motion to exit the regular meeting and enter Executive Session per C.R.S. §24-6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. Motion: Morales Second: Wilkins Vote: 3-0 Morales moved to close executive session and reopen the regular meeting. Motion: Morales Second: Wilkins Vote: 3-0 The Board suggested staff move forward with the Vail InDEED applications as a result of executive session. Adjournment at 5:00 PM Next Meeting — March 13, 2018 Future Agenda Items: • Annual Lottery Criteria Discussion and Recommendation Page 1 March 20, 2018 - Page 221 of 2, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Art In Public Places Board Meeting Minutes ATTACHMENTS: Description AIPP February 5 2018 Minutes TOWN OF 1 X41 March 20, 2018 - Page 222 of 2, TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Minutes: Art in Public Places Board Meeting Monday, February 5, 2018, 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Julie Hansen, Nancy Lassetter, Bill Pierce, Margaret Rogers, Kara Woods AIPP Board members absent: Patricia Donovan Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from January 8 meeting. 2. No citizen input. 3. Red Sandstone Elementary Garage Project. Molly asks for any comments or suggestions for the proposed RFQ. The total budget will be amended to allow for contingency and stipends for the finalists. Molly reviews the process and timeline for the project. The deadline for the RFQ will be Feb. 23. Molly will evaluate the portfolios for completion and meeting appropriate artist criteria and qualifications for the project. She then categorizes the portfolios for consideration by the Board. The Board soon thereafter gathers in a separate meeting which is usually in public works. It is a public meeting, but the public works conference room is easier to have the TV monitor in a closer roundtable format for review and discussion. We can expect as many as 100 portfolios to be submitted. Molly comments that the Board reviews the portfolios with the artist criteria guiding them in the selection process. Finalists are then selected. The board agrees to a $1,500 stipend for the finalists. Upon notification to the finalists, the artists typically engage with the engineers and architects to develop proposals. We invite the artists to come to Vail to present their proposal. At this point, the board selects the artist to enter into contract for the project. Molly hopes this can be accomplished by March. Given the amount, the Council will have to approve the artist as recommended by the Board. Kara comments that this is a very important and fun role in being on the AIPP Board. Molly then shares a power point presentation of public art integrated into parking garages for inspiration. The Board motions to approve the RFQ for the RSE Parking Garage public art project. 4. Golf Course Clubhouse report. It has been decided that the credenza beneath the painting by Mai Wyn Shantz is no longer necessary. Molly feels we can make some progress now, as that piece was going to be quite expensive with limited purpose. She has installed two Nordic posters by the artist Gene Hoffman in the lower level by the rental/locker area. The artist created Colorado tourism posters in the 1960s and 70s. She purchased barn wood frames online to frame the works. It is a nice compliment to the rental area with a pop of color and character. She is working with the Golf Course to identify historical images for display, particularly from the Ford Invitational Golf Tournament. She has received great images from the tournament, as well as one from the VVF. Molly has also met with Susan Swimm from Skye design to get estimates for faux floral enhancements. Julie asks about the Krueger plaque. Molly has been in touch with the company VRD has hired for the plaque. Molly asked him to speak directly with Scott 0 from VRD to let him know of the 4 week lead time. The plaque is stainless, so she was happy to learn it was not a bronze memorial. Molly is getting quotes regarding magnet boards. March 20, 2018 - Page 223 of 2, 5. Donation of Lawrence Weiner work by Kent & Vicki Logan. "To the extent of how deep the Valley is at some given time" Molly shows the catalogue raisonne for Lawrence Weiner to the board. It highlights his career from 1960 — 2007 in an exhibition at the LA County Museum of Art and The Whitney. The Logan's work is included in this catalogue. Julie asks if it is the same artist on the exterior of the Denver Art Museum. It is the same artist and the Logans were involved with that commission for the Museum. Molly shows two videos on Lawrence Weiner to the Board from Blenheim Palace and the Denver Art Museum before beginning a discussion on the donation. • https://www.youtube.com/watch?v=4mV97pgj8go • https://www.youtube.com/watch?v=RhXLywbBdRA This work by Weiner is an extremely generous and significant gift to the town's public art collection. She explains conveying title on conceptual art to the Board. Kent Logan explained it is the passing of the certificate of authenticity for which he has the original and that the title passes with the certificate. The plan would be to decide on location, scale, and placement and then work with the artist's studio to get the stamp of approval on the installation. Molly comments this gift is not only important in regards to Weiner as a pioneering conceptual artist, but also the appropriateness of text to our community, as well as the significance of the Logan collection and connection to Vail. Molly presents an explanation of the work from the Logan collection: • Kent and Vicki are longtime residents of the Vail Valley. They selected this Lawrence Weiner piece as it speaks to man's relationship to our time on earth or if you will, here in the Vail Valley. They appreciate the evocative thought that the earth and its treasures and more specifically, the Vail Valley, existed well before we all arrived and cherished the place, and will continue to exist well after our time here in the Valley is up. The power of nature, the power of mankind or the frailty of both. This open-ended question/thought combines their love of art, its ability to ask us to look at our lives, and their love of the Vail Valley, all one piece. Bill asks about the size of the installation. Molly comments we would want to look at the recommendations from the studio. Molly has discussed installation methods with ShipArt at the suggestion of Kent. Alan Jones of ShipArt installed the Weiner commission at the Denver Art Museum and is very familiar with the artist and studio. He would offer suggestions for installation when we are ready. Molly has looked at possible locations in town. The exterior wall at the western end of the village parking structure is a strong possibility. It is highly visible and accessible year round. The TOV has wanted to improve this end of the structure for some time. Facilities and PW feel it is a good location. She has also discussed the potential for a landscape plan, as the parking structures are due this year for landscaping. Bill asks about the material for the installation. He remarks stainless may not be visible enough. Molly shows the images of the work on the Logan's house and points out it is white and blue lettering. We can also look at treating the wall with a surface material to have some contrast versus concrete. Molly asks the Board if any other possible suggestions for installation come to mind. Julie comments on the south facing side of Lionshead Structure. Kara comments it is already quite busy at that structure. Molly remarks there is a berm of trees along that side of the structure. Bill also mentions an area near the center of the village structure. Susan remarks it is a wonderful addition to the collection. Nancy agrees with Susan. Margaret asks about whether the contract is unrestricted. Molly comments there is no contract at this time because the Board needs to formally accept the gift to the collection. She believes that we would work closely with the Logans for guidance. Kent Logan was amenable to the location at the western end of the structure. Margaret motions to accept the gift of Lawrence Weiner's "To the extent of how deep the Valley is at some given time"to the town's public art collection for placement at a mutually agreeable location. The board agrees unanimously to accept this gift from the Logan art collection. Bill inquires about the removal of the text at their previous home. Kent advised that we would print new text with the parameters as advised by the studio. Molly comments the value is in the certificate of authenticity and explains the ownership of the work is in the Logan collection as he owns the title. Julie comments it would be helpful if we can see a copy of the certificate for better understanding of the process. Kara remarks this is a donation and generous gift to the town from a prominent art collection. Molly suggests we invite the artist to Vail once the work is installed. 6. Patrick Dougherty installation logistics. Patrick arrives June 3 and departs June 23. His work on the installation will be from June 3 — 21. BFAG will have the photo exhibit at the Education Center from May 1 — July 31. We will meet in the coming weeks with Town of Vail Page 2 March 20, 2018 - Page 224 of 2, Rick Herwehe from Ceres Land Care/A Cut Above Forestry at the ranch in Leadville. He is going to survey the harvesting and give an estimate for their company to do this rather than volunteers. We feel more comfortable hiring professionals for this aspect of the installation and engaging volunteers for the build. Volunteers will be needed - June 4 — 22 with the two shifts per day... from 8-12 and from 1-5. Patrick requests 4 to 5 volunteers per shift. Molly would like to have some consistency with the volunteers, so Patrick does not need to train daily. She thinks there is also an opportunity for a docent to answer questions during the build. This position would not be as physically hands-on. People are already interested from Denver to participate. Molly and Kara have already discussed the process of getting the proper volunteers for the project. Kara has been the volunteer coordinator for awards ceremonies for 2015 and GoPro. She believes a power point presentation at a couple of open meetings for people interested in volunteering would be a good way to start. She recommends there is a coordinator amongst the shifts as well. Molly is reaching out to local lodging in proximity to Ford Park. She thinks it would be ideal to have him in walking distance to Ford Park. Molly comments there will also be a number of ancillary events including a ribbon cutting, reception, screening of his film. BFAG wants to host an intimate evening with 50 people max - $25 for presentation, mingle, Q&A. The board asks Molly to talk with Patrick about what he is interested in doing, as they do not want to over commitment. Kara comments she thinks the AIPP board needs be aware what we would like to do surrounding the project given our financial commitment to the project. Nancy does not want him to be overwhelmed with too many engagements. Susan does not think limiting an event to only 50 people makes sense. She remarks AIPP is doing this installation for everyone in the community and we should open up a public event. Molly comments his schedule is very full. Kara suggests having a reception for him at the amphitheater. Molly asks the Board to start thinking about public events around the installation. 7. Coordinator updates. • Stream Health Art Project with Sustainability Dept. The board recommends keeping the project local and even reaching out to the same artists from last year. Julie comments that the decals got dirty very quickly. Kara suggests having freestanding signs versus the decals to make it different. Molly remarks she is committed to the Dougherty & RSE Garage installation, so while she does not have the time this summer to work with them perhaps the Board can approve the artists selected. Molly suggested for them to engage the schools and look towards local participation in Eagle CO Schools. She does not think hiring the one commercial artist is a good way to approach this project. She has recommended keeping the project local. By engaging the community it will lead to greater community interest. Nancy asks if they tracked the success of the project. Julie moves that AIPP will not directly participate given Molly's public art project commitments. Margaret suggests they present the selected artists to the board for approval. The board agrees not to fully participate in the project this summer. • Relocation of Bird of Paradise — The TOV is creating a west bound express bus stop in Lionshead. Due to the new bus lanes, the Bird of Paradise will need to be relocated. Molly shows the board the landscape plan and proposed location by Gregg Barrie, TOV Landscape Architect. The Board agrees with the proposed new location just east of its existing location. • Vail Winterfest Ice Theater updates — The rebuild of the screen and back of chairs took place this week. We are showing the footage provided by Warren Miller Entertainment from Vail's 50th in his memory. • Art Walks — 1St and 3rd Wednesdays through April 4. 20 people attended the second walk. Tricia Swenson from the Vail Daily filmed the walk and will have video and an article before the next walk. • Project Funway is Saturday, February 10th - 6:00 pm at Dobson Ice Arena. Kara recommends the event to the Board. • Blue Starlite Cinema at Hotel Talisa will be airing independent films which may be of interest to the Board. Julie recommends using the texting method to learn about films — 797979. Kara mentions they will also be showing the Oscar shorts. • On February 1, Wopo Holup: Endless Places, Present opens at the Boulder Museum of Contemporary Art (BMoCA). • Mai Wyn Schantz retrospective exhibition July 27, 2018 - October 14, 2018 — Foothills Art Center • Paderewski Fine Art of Beaver Creek inquired about having an exhibition in Vail for some of their artists. The board comments it is a conflict of interest for our Vail Galleries. MEETING ADJOURNED. Town of Vail Page 3 March 20, 2018 - Page 225 of 2, TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Call for Artists/Request for Qualifications Public Art at new Red Sandstone Elementary Parking Garage Art in Public Places 970.479.2344 970.479.2166 fax Call summary: The Town of Vail's Art in Public Places (AIPP) invites professional artists to submit their qualifications and images of integrated public art projects for consideration at Vail's Red Sandstone Elementary Parking Garage. The total budget is $90,000 to commission public art for this project. AIPP has identified potential locations for this project including, but not limited to exterior wall locations, railing design, and a potential sculptural seating area. The selected artist(s) will work closely with the designers and Town of Vail design teams to create a cohesive pedestrian and vehicular experience where art complements design. At an elevation of 8,150 feet, Vail is a popular year-round destination boasting 5,289 acres of skiable terrain. Annually, approximately 1.6 million people visit our world-class mountain resort community during the winter season and 1.2 million in the spring, summer, and fall seasons. Vail offers a combination of recreational and cultural amenities with an abundance of luxury and boutique accommodations, restaurants, spas, shops, and multiple events throughout the year. Project description: In May 2017 Vail Town Council directed staff to proceed with the design of a four -level, open air, 160 car parking structure on the Red Sandstone Elementary School site at an estimated budget of $14.8 million. In addition public art, solar photovoltaic technology, and public restrooms will be included in the project. Site description: The location of the parking garage is south of the existing Red Sandstone Elementary School located at 551 N Frontage Rd W, Vail, CO 81657. The garage will be highly visible from the N. Frontage Road, adjacent 1-70 highway, and nearby pedestrian/bicycle path. Artwork Criteria: • Quality and Innovation: The consideration of highest priority is the inherent artistic excellence and innovation of the artwork. • Timelessness: Each artwork should be viewed as a long-term acquisition that should have relevance aesthetically to the community in future years. Due to the high visibility of public art by residents and guests who frequent public places, artworks should be selected that reflect enduring artistic quality. • Compatibility with Site: Works of art should be compatible in style, scale, material, form, and content with their surroundings, and should form an overall relationship with the site. • Permanence: Works of art shall have structural and surface soundness. It shall also be resistant to theft, vandalism, and weathering. Artworks shall not require excessive maintenance nor repair costs. Artworks that require frequent maintenance are discouraged. • Public Safety: Artwork shall not create inordinate safety problems or liability problems for the general public or Town of Vail. Artwork Locations: • Potential locations for this project include, but are not limited to exterior wall locations, pedestrian railing design, and a nearby sculptural seating area. March 20, 2018 - Page 226 of 2, Artist Qualification Submittal Materials • Letter of interest indicating your vision and approach for the project (limit one page). • A professional resume/CV with qualifications (limit two pages). • Three professional references with current contact information from completed or current projects. • Visual support materials of previous work (10 images max) — jpegs (not to exceed 8 MB),cds, prints, website, . Please note that ZIP files are not accepted. If your flies are too large, you may also send via dropbox or another similar means. • Annotated image list to accompany any submitted images. • Mailed materials will not be returned without a self-addressed stamped envelope. If submitting as an artist team, the team must submit a resume for each team member. Budget: • The total budget for the project is $90,000.* • Budget is inclusive of all artist's fees, travel, design, insurance, permits, fabrication, labor, installation, and contingency. Anticipated Timeline: • Deadline for entry: February 23, 2018 • Construction commences April 2018 with expected completion November 2018. The Town of Vail's Art in Public Places Board will review materials submitted by artists and their criteria for qualifications. Artists whose work would be of further interest will be contacted. Contact: Materials may be emailed to: artinvail@vailgov.com. The subject must read RSE Parking Structure. 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OF SLAB) 8211'-0" Lawrence Weiner Donation - The Logan Collection i 7.1.,'aH.�._,rr i N1 TIMA TTEEP IN VAIL Y AT SOME GIVEN TIME March 20, 2018 - Page 233 of 2, TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Commission on Special Events Meeting Draft Minutes from the March 7, 2018 meeting ATTACHMENTS: Description CSE Minutes Draft 3.7.18 March 20, 2018 - Page 234 of 2, TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, March 7, 2018 @ 8:30a.m. AGENDA: Meeting materials can be accessed at the following link: http://bit.ly/2t6tAvo CSE Members Present: TOV Staff Present: Others Present: Mark Gordon Alison Wadey Barry Davis Rayla Kundolf Samantha Biszantz Marco Valenti Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Liz Gladitsch, Vail Resorts Colleen Davis, Vail Centre Pete Osorio, Vail Resorts Jason Roberts, Intercept Insights CSE Chair, Barry Davis, called the meeting to order at 8:31am. Administrative Items Approval of the Minutes of the CSE Meeting on February 14, 2018 Motion to approve the minutes of the CSE Regular Meeting on February 14, 2018 as presented. M/S/P: Kundolf/Valenti/Unanimous. The motion passed 6-0 (Rediker absent) Meeting reminders: Joint meeting w/ Town Council Regarding Event Categories: April 3 afternoon session • Waniuk noted that it is tentatively scheduled at 1:OOpm. July 4th CSE meeting — reschedule meeting to July 11. • Waniuk confirmed with the CSE that this is a good date. CSE Minutes March 7, 2018 Page 1 of 4 March 20, 2018 - Page 235 of 2, Upcoming events to attend: Burton US Open - 3/5 - 3/10 Vail Arts Program — 3/13 Vail Yeti Hockey — 3/17, 3/23, 3/24 • Gordon noted that he attended the Vail yeti game and it was a great crowd and atmosphere. Wadey noted that Pink in the Rink is next weekend prior to the Vail Yeti game. Pink Vail — 3/24 Spring Back to Vail Concert — 3/31 Education & Enrichment Category Discussion Please see presentation for further details. • Gordon suggested the CSE should point out that community members are being educated and in return benefiting the community. • Davis added that there should be proposed criteria added to the presentation. • Kundolf said in-kind should be added and also the return on investment. • Waniuk said she will add overall objectives of the discussion on page 3. • Waniuk noted that she will add how many overall Education & Enrichment applications the CSE received. • Davis added that the money requested should be included as well. • Gordon suggested removing "drive group business." • Wadey suggested changing the wording to promote group business. • Davis added that the CSE needs to have a future discussion regarding the definition of group business. • Kundolf said the slide on page 7 is going to create a lot of discussion with Council. • Wadey agreed but said that this conversation has to happen with Council to ensure they are all aligned. • Waniuk suggested changing the Education & Enrichment category from "events" to "programs". • Biszantz said the Council would like to know exactly what we're funding in the Education & Enrichment category. • Biszantz said the categories apply to Education & Enrichment programs differently than they apply to Recreational, Cultural, & Community events. • Kundolf agreed. • Waniuk suggested changing the slide on page 7. • Davis said the scorecard doesn't necessarily determine the funding amount. • Davis said they consider all of the CSE member's scores which then ignites discussion to determine the funding amount. • Wadey said the slide on page 7 needs to be explained to Council rather than just presented. • Davis said they need to define how and why they use the scorecard. CSE Minutes March 7, 2018 Page 2 of 4 March 20, 2018 - Page 236 of 2, • Davis noted that the grand total on page 10 speaks to the success of the events drawing a balance of attendees. • Wadey agreed and pointed out that the 23% of down valley residents is an important number and reflects that down valley residents come to Vail and spend money. • Biszantz asked for explanation of Betty Ford Alpine Garden's economic impact of $435,000. • Waniuk said she will look at their dashboard. • Valenti added that it would be good to have this kind of backup ready for the Council meeting. • Biszantz asked why Pink Vail has moved to Recreational, Cultural, & Community as opposed to Betty Ford Alpine Gardens staying in the Education & Enrichment category. • Wadey added that Pink Vail was using their funding mainly for marketing as opposed to an educational event. • Davis said Pink Vail draws people to town for a one day event to have a good time. • Gordon said Pink Vail is more of an event as opposed to programming. • Davis added that the data for a lot of the Educational & Enrichment events is skewed. • Wadey agreed and noted that the number of survey respondents needs to be improved. • Wadey said that the data information is important but the CSE considers all factors and they can't hang their hat on the survey data only. Event Marketing Liaison Report Please see presentation for further detail. • Waniuk noted Pink Vail's success in acquiring sponsors and is going to have a discussion with them to learn more which may help other events. Colorado Classic Update • Saeger updated the CSE on the current planning process for the Colorado Classic this August 16th and August 17th • Saeger noted that numerous stakeholders both, internal and external, have been finalizing Thursday's circuit route since January. • Saeger noted that Thursday's circuit route is going to have road closures, traffic impacts, and in result is going to hinder access for residents and businesses from West Vail to the golf course on the south side of 1-70 from 9:OOam — 3:OOpm. • Saeger noted that the route will be release on March 15th and presented to Council on March 20th New Business and Community Input: • Waniuk noted that a skating show may be added to Vail Holidays. CSE Minutes March 7, 2018 Page 3 of 4 March 20, 2018 - Page 237 of 2, • Waniuk noted the exact date is TBD but hopefully around the Winter Solstice. • Saeger said that the concert venue change from Solaris to Ford Park parking lot is coming to the forefront since Burton US Open is occurring this week. • Saeger added that tentatively the concert venue discussion will occur at Town Council on April 17t" • Gordon added the Bravo! Vail has many exciting updates for this summer's events. • Wadey noted that the Vail Valley Foundation asked for funding for the Gerald R Ford Amphitheatre video board and Council tabled it to 2019. • Wadey said she would see the Ford Park parking lot improvements funding be provided for this year instead of funding for a video board. Motion to adjourn at 9:54am. M/S/P: Kundolf/Valenti/Unanimous. Motion passed 6-0 (Rediker absent) CSE Minutes March 7, 2018 Page 4 of 4 March 20, 2018 - Page 238 of 2, TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Economic Advisory Council Minutes Final from March 13, 2018 meeting ATTACHMENTS: Description VEC Minutes Final 3.14.18 March 20, 2018 - Page 239 of 2, Vail Economic Advisory Council March 13, 2018 - 8:00 AM — 10:00 AM MEETING MINUTES Packet Materials Link: http://bit.ly/2EF5QQG VEAC Members Present: Rayla Kundolf, Sarah Franke, Greg Moffet, Alison Wadey, Mark Gordon, Matt Ivy, Laurie Mullen, Phil Metz, Brian Nolan, Kim Newbury-Rediker, Mike Glass, Chris Romer, Matt Morgan, Bob Boselli Town of Vail Staff Present: Mia Vlaar, Economic Development Director, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager, Ernest Saeger, Special Events Coordinator Others Present: Kristin Kenney -Williams - Vail Resorts, Mike Lange - Wyndham Destimetrics/Inntopia "Deep Dive", Katie Barnes (20 minutes) Please see attached presentation for full details. • Review of winter occupancy and forward look to summer reservation numbers. • There are many things impacting current lodging economic situation for Vail, including snowfall as well as the announcement of the Ikon Pass. • Winter occupancy reported as down 12%; Rate (ADR) flat; Revpar down 12%. Compared to industry down 3% in Occupancy and up 3% in Rate. • Updates on Hotel Talisa and Double Tree hotels when they came online and how they impact occupancy reports. Talisa is included in the Destimetrics reports at this time. Preliminary look indicates that without Talisa's room inventory, occupancy would have been flat (same number of room nights were booked YOY for the winter), but because the available rooms increased, the same amount of bookings appear to be a decrease of 12% from the prior year. • Metz suggested looking at total room nights as well as occupancy, which may be a better way to analyze the data for adding the Talisa. • Summer 2018 is trending positively. ADR is currently up 1%. RevPAR for summer is currently outpacing the industry at 8%. Town of Vail Financials, Kathleen Halloran (15 minutes) Revenue Highlights • Upon receipt of all sales tax returns, January collections are estimated to down 6.8% from last year and down 6.5% compared to budget. • RETT collections through February 28 total $514,918 down 29.6% from this time last year. The annual 2018 RETT budget totals $6.1 million. VEAC Minutes March 13, 2018 March 20, 2018 - Page 240 of 2, • Construction Use Tax collections through February 28 total $155,970 compared to $85,955 from this time last year. The annual budget totals $1,975,900. • Parking pass sales from November through February 28 total $1,186,365 up 24.1% from prior winter season. The significant increase in pass sales was largely due to the purchase of blue passes by Vail Health due to loss of parking during construction. • Daily sales from the parking structures from November through February 28 total approximately $2,338,504, down 13.5% from the prior winter season. • Discussion about a voluntary weekly gross revenue reporting from businesses and how it would be received. VEAC was supportive of collecting the data; Brian Nolan expressed interest in asking a number of businesses to provide weekly gross sales for a historical period such as 2 - 3 years back in order to have valid data for analysis sooner. STR program updates • There are about 360 short term rentals registered in the town system. • The new software is reporting that there are almost 3000 rentals currently in Vail. • Follow up with the outstanding properties will begin shortly. • Gordon stated that there is a little confusion in the community regarding the guidelines and steps to manage short term rentals. Ivy stated that the town's website is very helpful for information. • Ivy asked what the plan is for enforcement, Halloran stated that it would go to court and come before the judge if licenses not in place for rentals. • Clifton added that another enforcement process surrounding complaints, which is an administrative process rather than in the court and can result in license revocation. Discuss 2018 Meeting Topics — VEAC members (15 minutes) • Follows an annual pattern about what we are reporting back on. • Parking • Please send an email to Mia with ideas Town Manager's Report, Greg Clifton (15 minutes) • There are some things to be optimistic about, including the numbers in the summer months. Summers are lifting us up during challenging snow years. • Focus on a year round economy. • 170 Coalition meeting focused on state wide transportation funding. There will be a citizen initiated ballot; Colorado is losing ground in terms of transport. Effort to look at 4 different proposals, one will be picked for a statewide ballot measure. All of them are based on increasing sales tax revenue. • Parking for the summer will be a challenge as there will be reduced spaces due to Vail Health construction and elimination of their parking garage, construction at Red Sandstone Elementary, etc. VEAC Minutes March 13, 2018 March 20, 2018 - Page 241 of 2, • Moffet said that there may be an adverse customer service experience and that will need to be monitored. The overnight parking fee should free up some spaces. • Nolan suggested reaching out to the school district to see if there could be some kind of partnership with them. • Clifton asked for the board to attend the community meeting tonight 3/13 at 5pm at Donovan Pavilion. It will be a good event to get an overview of what's going on in the town. Citizen Input (5 minutes) NA Other Business (5 minutes) • Mia provided instructions about the Vail.com Yelp Listings and how to get a business listed or updated. Please see instructions sheet in meeting packet. • Gordon discussed the Olympic meeting and how there are supporters and detractors for the event. Nolan added that the Olympic events held in our valley would be the equivalent to hosting a World Championship event. Gordon mentioned there may be opportunities to build funded infrastructure such as housing and transportation. Adjournment Next Meeting: Tuesday, April 10, Vail Town Council Chambers — 8:00am VEAC Minutes March 13, 2018 March 20, 2018 - Page 242 of 2, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential purchase, sale and lease of real property and discussion of Vail InDeed deed restriction. PRESENTER(S): Matt Mire, Town Attorney March 20, 2018 - Page 243 of 2, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess 4:30 pm TOWN OF 1 X41 March 20, 2018 - Page 244 of 2,