HomeMy WebLinkAbout2018-03-20 Agenda and Supporting Documentation Town Council Evening Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING
Evening Agenda
Town Council Chambers
6:00 PM, March 20, 2018
TOWN Of 4IAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1. Citizen Participation
2. Appointments for Boards and Commissions
2.1. Design Review Board Appointments
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint three members to serve on DRB for
two-year terms.
2.2. Planning and Environmental Commission Appointments
Presenter(s): Dave Chapin, Town Mayor
Action Requested of Council: Appoint four members to PEC to serve two-
year terms beginning April 1, 2018 and ending March 31, 2020.
3. Consent Agenda
3.1. Resolution No. 11, Series of 2018 A Resolution in Support of the Great
Outdoors Colorado Grant Application for the Gore Creek Riparian Habitat
Restoration; and Setting forth details in Regard Thereto
3.2. Resolution No. 12, Series of 2018 A Resolution Approving a Modification of
Grant or Agreement Between the Town of Vail and USDA, Forest Service
White River National Forests Eagle/Holy Cross Ranger District Regarding
the Control and Eradication of Noxious Weed and Invasive Plant Species;
and Setting forth Details in Regard Thereto
3.3. Resolution No. 13, Series of 2018, A Resolution Adopting an Amended
Budget and Making Appropriations to Pay the Costs, Expenses, and
Liabilities of the Vail Local Marketing District for its Fiscal Year January 1,
2018 Through December 31, 2018
5 min.
5 min.
March 20, 2018 - Page 1 of 89
4. Town Manager Report
4.1. Town Manager Report
Presenter(s): Greg Clifton, Town Manager
5. Presentations / Discussion
5.1. Colorado Classic Bike Race Update (including the public release of the
circuit route for Stage 1 in Vail on August 16, 2018)
Presenter(s): Mia Vlaar, Economic Development Director, Mike Imhof, Vail
Valley Foundation
Action Requested of Council: No action required. Information update only.
Background: Vail is hosting the first two stages of the Colorado Classic on
August 16 & 17, 2018. The racing format of Stage 1 of the race on
Thursday, August 16, 2018 is an exciting spectator friendly circuit race.
Town of Vail staff and numerous stakeholders have been working diligently
since early January to identify a circuit route that is unique, challenging,
spectator friendly, and as least impactful to residents, businesses, and our
guests as possible.
Staff Recommendation: Staff recommends the route as proposed.
5.2. Chamonix Vail Neighborhood Development Update
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: No action is required.
Background: The purpose of this presentation is to share a report on the
ongoing progress of the Chamonix Vail Neighborhood development. The
Chamonix Vail development is progressing ahead of schedule and on
budget. More than 1/2 of the 32 new townhomes are completed and
currently being occupied by new Vail residents and their families. All of the
homes will be closed and occupied by April 30th. The development is
scheduled to be 100% on or before June 18, 2018 when the final step in
construction, the landscape work, is completed.
6. Action Items
6.1. 2018 Summer Parking Plan Update
Presenter(s): Greg Hall Director of Public Works/Transportation
Action Requested of Council:
Provide direction to the staff regarding the Summer 2018 Parking plan to
include:
* Direct staff to implement the paid overnight fee structure for the Summer
2018 as in the staff memo
* Amend the second reading of the first budget supplemental for 2018 to
provide an additional $160,000 for the program implementation
Background: The Vail Town Council directed staff to return with a
recommended rate and policies to implement an overnight fee to free up
additional parking spaces. The goal of the policy is to reduce cars which
are being stored or parked in the structure overnight to free mores spaces
up during the day for guests. In addition, reduce the number of times the
parking structures fill and/or parking overflows onto the frontage roads.
Staff Recommendation: Staff recommends the Town Council approves the
recommendations for the Summer Parking Plan. Direct staff to implement
the paid overnight fee structure for the Summer 2018 as recommended in
the staff memo Amend the second reading of the first budget supplemental
5 min.
20 min.
10 min.
20 min.
March 20, 2018 - Page 2 of 89
for 2018 to provide an additional $160,000 for the program
implementation.
7. Public Hearings
7.1. Ordinance No. 6, Series of 2018, Second Reading, An Ordinance Making 15 min.
Adjustments to the Town of Vail General Fund, Capital Projects Fund,
Housing Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund, and
Dispatch Services Fund
Presenter(s): Carlie Smith, Budget Analyst
Action Requested of Council: Approve or approve with amendments
Ordinance No. 6, Series 2018.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance
No. 6, Series 2018.
7.2. Ordinance No. 7, Series of 2018, Second Reading, An Ordinance 10 min.
Amending Section 10-1-3 of the Vail Town Code to Add an Amendment to
the 2015 International Residential Code Previously Adopted by the Town by
Reference
Presenter(s): Chris Jarecki, Chief Building Official
Action Requested of Council: Approve, approve with amendments, or deny
Ordinance 7, Series of 2018 upon second reading.
Background: The purpose of Ordinance No. 7, Series of 2018 is to clarify
that compliance with Section R302.1 of the International Residential
Code when reviewing and constructing two-family dwellings (duplexes) with
known lot lines that separate the units along the shared wall. Projections
such as roof eaves, doors, windows and other openings are strictly
prohibited by this section of the code. The practice of subdividing these
properties is commonplace and this Ordinance allows for continued design
and construction of these residential structures as has been the practice for
many years. Ordinance No. 7, Series of 2018 was unanimously Approved
(6-0) on First Reading with no changes.
Staff Recommendation: Approve, approve with amendments, or deny
Ordinance No. 7, Series of 2018 upon second reading.
8. Adjournment
8.1. Adjournment 8:15 pm
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with
48 hour notification dial 711.
March 20, 2018 - Page 3 of 89
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Design Review Board Appointments
PRESENTER(S): Dave Chapin, Mayor
ACTION REQUESTED OF COUNCIL: Appoint three members to serve on DRB for two-year
terms.
BACKGROUND:
March 20, 2018 - Page 4 of 89
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Planning and Environmental Commission Appointments
PRESENTER(S): Dave Chapin, Town Mayor
ACTION REQUESTED OF COUNCIL: Appoint four members to PEC to serve two-year terms
beginning April 1, 2018 and ending March 31, 2020.
March 20, 2018 - Page 5 of 89
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 11, Series of 2018 A Resolution in Support of the Great Outdoors
Colorado Grant Application for the Gore Creek Riparian Habitat Restoration; and Setting forth
details in Regard Thereto
ATTACHMENTS:
Description
Resolution No. 11 Series of 2018
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RESOLUTION NO. 11
SERIES OF 2018
A RESOLUTION IN SUPPORT OF THE GREAT OUTDOORS COLORADO GRANT
APPLICATION FOR THE GORE CREEK RIPARIAN HABITAT RESTORATION; AND
SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under
the laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified;
WHEREAS, the State Board of the Great Outdoors Colorado ("GOCO") Trust
Fund is a political subdivision of the State of Colorado which invests a portion of the net
proceeds of the Colorado Lottery into the state's parks, wildlife, open space and
recreational resources;
WHEREAS, the Town applied for a $38,847 grant from GOCO to restore the
riparian habitat in Gore Creek (the "Project");
WHEREAS, the Council's approval of Resolution No. 11, Series of 2018, is
required for the Town to apply for the GOCO grant.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE VAIL TOWN
COUNCIL OF THE TOWN OF VAIL THAT:
Section 1. The Council hereby approves the application for a grant with
GOCO and authorizes the Town Manager to enter into the agreement with GOCO.
Section 2. This Resolution shall be effective immediately upon adoption.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the
Town Council of the Town of Vail held this 20th day of March 2018.
Dave Chapin
Town Mayor
ATTEST:
Patty McKenny,
Town Clerk
Resolution No. 11, Series of 2018
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GRANT AGREEMENT
PROJECT:
Project Title: Gore Creek Riparian Habitat Restoration
Contract Number: 18854
Final Completion Date: December 15, 2019
Board:
PARTIES TO AGREEMENT:
The State Board of the Great Outdoors Colorado Trust Fund
1900 Grant Street, Suite 725
Denver, CO 80203
Grantee: Town of Vail
75 South Frontage Road, Vail, CO 81657
RECITALS
A. The State Board of the Great Outdoors Colorado Trust Fund ("GOCO" or the
"Board") is a political subdivision of the State of Colorado, created by Article XXVII of the
Colorado Constitution, adopted at the November 1992 General Election, which article
appropriates a portion of the net proceeds of the Colorado Lottery to the Board and directs the
Board to invest those proceeds in the state's parks, wildlife, open space and recreational
resources.
B. In 2017, the Board offered a statewide grant program pursuant to which eligible
entities could apply for grants for habitat restoration projects on eligible properties.
C. Grantee submitted a detailed application ("Project Application") to the Board for
a habitat restoration grant, which contemplates the execution of the project entitled and described
above ("Project"). The parties acknowledge that they have on file a complete copy of the Project
Application, which is incorporated by reference.
D. The Board approved Grantee's Project Application on December 15, 2017,
subject to the execution of a detailed grant agreement. The parties intend this agreement to be the
detailed final grant agreement required by the Board ("Agreement").
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AGREEMENT
NOW, THEREFORE, in consideration of the parties' mutual covenants contained in this
Agreement and other good and valuable consideration, the receipt and sufficiency of which are
acknowledged, the parties agree as follows:
1. Incorporation of Recitals. The Recitals set forth above are incorporated into this
Agreement.
2. Representations and Warranties of Grantee.
a. Grantee is a Municipality, duly organized in accordance with the laws of Colorado and
has full and lawful authority to enter into, and comply with the terms of, this
Agreement.
b. Grantee's governing body has authorized entering into this Agreement as evidenced by
the resolution attached and incorporated as Exhibit A.
c. Grantee warrants that the land upon which the Project is to be performed is either (1)
owned by a land trust or other private party and is permanently protected by a
conservation easement or other permanent use restriction or (2) publicly owned open
space.
3. Grant and Proiect. Subject to the terms and conditions set forth in this Agreement, the
Board awards to Grantee a sum not to exceed $38,847.00 ("Grant"). The Grant shall be used by
Grantee solely to complete the Project, in substantial conformity with the final plans,
specifications, designs and uses approved by the Board.
4. Project Scope. Grantee shall not materially modify the Project or the Budget, as defined
below, without the prior written approval of the Executive Director of GOCO ("Executive
Director") or the Executive Director's designee, such approval to be in GOCO's sole discretion.
Any material modification to the Project undertaken without GOCO's prior written consent may
be deemed a breach of this Agreement by GOCO, entitling GOCO to all remedies available
under this Agreement. If Grantee determines with reasonable probability that the Project will
not or cannot be completed as approved by GOCO, Grantee will promptly advise the Board in
writing and cooperate in good faith to seek a resolution before any further funds are advanced.
5. Approved Budget. Grantee has completed a detailed budget that reflects all anticipated
sources and uses of funds for the Project, including a detailed accounting of Grantee's
anticipated direct costs and indirect costs associated with the Project, a copy of which is
attached and incorporated as Exhibit B ("Budget"). The Project Application contains a budget
that may not match the approved version attached as Exhibit B and which, therefore, shall not
be relied upon by GOCO or Grantee. Where discrepancies exist, the approved Budget in Exhibit
B shall control until such time as GOCO approves the final version.
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6. Insurance. Grantee shall maintain general liability insurance for the entire period of the
Project that covers all staff and volunteers participating in the Project, for protection in the event
of injury and/or damage. The insurance limits shall not be less than $1,000,000 per occurrence
and $2,000,000 aggregate. If the Grantee contracts with another organization to complete the
Project, it is the responsibility of the Grantee to ensure its contractor carries insurance that
fulfills this requirement.
7. Grantee Efforts. Grantee shall complete the Project in a timely fashion, in a good and
workmanlike manner, and consistent with this Agreement and GOCO's approvals related to the
Project.
8. Completion Date. Grantee shall complete the Project and submit the Final Report
described below no later than December 15, 2019 ("Project Completion Date"), which is two
calendar years after the Board's approval of the Project. Grantee may request an extension of
the Project Completion Date in compliance with GOCO's Overdue Grants procedure, which is
attached as Exhibit C, as may be amended from time to time by GOCO in its sole discretion. If
Grantee determines with reasonable probability that the Project will not or cannot be completed
by the Project Completion Date or any extended completion date, Grantee will promptly advise
the Board in writing and cooperate in good faith to seek a resolution before any further funds
are advanced.
9. Future Funding. This Agreement and the Grant only apply to the Project specifically
described in this Agreement. GOCO makes no representations regarding future funding for
future phases of the Project or any other projects, whether or not described in the Project
Application.
10. Matching Funds. Grantee shall obtain the matching cash and in-kind contributions for
the Project as reflected in the approved Budget or any approved modifications and as required
by GOCO, and shall provide evidence of match as GOCO may require in its reasonable
discretion.
11. Disbursement of Funds. Once the Project is complete, Grantee shall submit a final
report to GOCO detailing the accomplishments of and expenditures related to the Project
("Final Report"). The Project is complete when all restoration efforts proposed in the Project
Application have been completed. The Final Report must be submitted using GOCO's Habitat
Restoration Program Final Report Form (available at www.goco.org or by contacting GOCO).
In its discretion, GOCO may request additional documentation before its approval of the Final
Report. Upon GOCO's approval of the Final Report, GOCO shall pay the funds awarded
through the Grant, subject to any reductions or delays contemplated by any provision of this
Agreement.
12. Conditions for Disbursement of Funds. The Grant is subject to the following
requirements and conditions.
a. The Grant and all matching funds shall be used only for those eligible costs proposed in
the Project Application. The Grant and all matching funds may not be used to pay for
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ineligible expenses including but not limited to non -fixed asset purchases (such as
maintenance equipment), fundraising costs, any real property purchases, or any other
costs deemed to be ineligible by the Board, at the Board's sole discretion.
b. Disbursement of Grant funds shall be made on the basis of costs actually incurred by
Grantee. All costs exceeding $1,000 must be supported by written documentation
(receipts, bills, etc.). In its discretion and depending on the nature of the Project, GOCO
may require documentation of mechanics' lien waivers or waivers of claims to public
project performance bonds as a precondition to any disbursement under this Agreement.
c. Except as otherwise agreed to in advance by GOCO in accordance with the terms of this
Agreement, no material modifications may be made to the Project. Material
modifications to the Project to which GOCO has not agreed may result in a reduction in
the Grant. "Material Modifications" may include, but are not necessarily limited to, a
reduction in the total cost of the Project, a reduction in the size or number of restoration
components to be completed, changes to the nature of the restoration or volunteer
components of the Project, or any other variance from the Project as presented in the
Project Application. It is the sole responsibility of Grantee to inform GOCO of any such
modifications to the Project. GOCO strongly encourages Grantee to contact GOCO in
writing when it becomes aware of or wishes to make any such modifications, however
seemingly minor, to the Project.
13. Payment of Grant Subject to Sufficient Net Lottery Proceeds. Payment of the Grant
is subject to GOCO's determination in its sole discretion that it has received and has available
sufficient net lottery proceeds to fund the Grant and that Grantee has complied with this
Agreement, including Grantee's fulfillment of all conditions precedent to funding. In
determining the sufficiency of net lottery proceeds, GOCO may consider all facts and
circumstances as it deems necessary or desirable in its discretion, including, but not limited to
adequate reserves, funding requirements and/or commitments for other past, current and future
grants, and past, current and future GOCO operating expenses and budgetary needs.
14. Project Operation and Maintenance. GOCO shall not be liable for any cost of
maintenance, management or operation of the Project incurred after the original or any extended
Project Completion Date.
15. Storytelling. If storytelling costs were awarded as part of the Grant, the following
requirements apply:
a. The Grantee may not modify its storytelling (also referred to as "marketing and
communications") strategy from the proposal submitted in the Project Application
without prior approval by GOCO communications staff. If GOCO staff determines the
marketing and communications strategy requires additional planning, GOCO may ask the
Grantee to submit more details for approval prior to GOCO releasing the storytelling
portion of the Grant. However, any need for additional storytelling planning will not
affect GOCO's payment of the remainder of the Grant for the Project. GOCO will release
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the storytelling portion of the Grant upon its final approval of the marketing and
communications strategy.
b. Eligible costs include staff time and contractor expenses to plan and manage the
storytelling project, as well as direct costs to produce marketing and communications
materials and events to highlight the project to the conservation community and the
public at large. GOCO funding shall not be used to supplement the Grantee's regular
communications efforts or for storytelling on unrelated projects.
c. Incorporate the GOCO and Colorado Lottery logos into marketing and communications
materials. For example, include the logos in the footer of a website, within the closing
frame of video, and/or wherever is most appropriate. Do not alter the logos in any way.
Submit a request for current logos to info@goco.org.
d. Visual and written content with GOCO branding must be reviewed and approved by
GOCO before it is distributed publicly. This includes any content drafted for press
releases, fact sheets, talking points, social media, websites, and the like that mentions
Great Outdoors Colorado or GOCO, as well as any visual materials such as video rough
cuts, beta websites, and online display ads. Send drafts or proofs of materials to
info@goco.org. Please allow three business days for review and approval.
e. The materials produced and/or events hosted with GOCO's storytelling funding must be
completed within one year of Project completion, unless GOCO permits additional time
because it requires further storytelling strategy planning in accordance with Paragraph
15.a. above. The Grantee shall provide status updates to GOCO communications staff
within one month of Project completion and every six months thereafter, or more
frequently if appropriate, while the work is in progress. After completion, the Grantee
must provide GOCO with copies of any materials that were produced and/or event
summaries, a final project budget, copies of invoices/receipts for all cash expenditures
over $1,000, and a description of the work completed. GOCO staff may request
additional information.
f. All materials, publications, artwork, videos, photographs, websites, and any other work
product developed as a result of GOCO's storytelling funding will be the sole and
exclusive property of the Grantee. However, GOCO reserves the right to use and
duplicate such materials and work product in any print or electronic publication or
platform for publicity, illustration, advertising, web content, and other purposes at any
time without the need to seek pre -approval from the Grantee.
g. The Grantee must have the permission of the property owner and/or conservation
easement or use restriction holder prior to beginning any marketing and communications
involving the property.
16. Compliance with Regulatory Requirements and Federal and State Mandates.
Grantee assumes responsibility for compliance with all regulatory requirements in all applicable
areas, including but not limited to nondiscrimination, worker safety, local labor preferences,
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preferred vendor programs, equal employment opportunity, use of competitive bidding, permits,
approvals, local, state and federal regulations and environmental laws, and other similar
requirements. To the maximum extent permitted by law, Grantee will indemnify and hold the
Board, Executive Director, and GOCO staff harmless from any liability for any failure to
comply with any such applicable requirements.
17. Nondiscrimination. During the performance of this Agreement, Grantee and its
contractors, subcontractors and agents shall not unlawfully discriminate against any employee
or applicant for employment because of race, religion, color, national origin, ancestry, physical
handicap, medical condition, marital status, age or sex, or any other basis prohibited by local,
state or federal law. Grantee and its contractors shall ensure that the evaluation and treatment of
their employees and applicants for employment are free of such discrimination.
18. Publicity and Project Information.
a. Grantee shall acknowledge Board funding in all publicity issued by it concerning the
Project.
b. Grantee shall cooperate with GOCO in preparing public information pieces, providing
access to the Project for publicity purposes to the extent allowed by the landowner, and
providing photos or other imagery of the Project from time to time, which GOCO
reserves the right to use and duplicate in any print or electronic publication or platform
for publicity, illustration, advertising, web content, and other purposes at any time
without the need to seek pre -approval from the Grantee.
c. Grantee shall give the Board the right and opportunity to use information gained from the
Project.
d. Grantee shall give the Board a minimum of 30 days' notice of Project grand openings,
dedications, or other events.
e. At no time shall Grantee represent in any manner to the public or to any party that it is
affiliated with GOCO or acting on behalf of GOCO.
19. Liability.
a. Grantee shall be responsible for, and to the extent permitted by law (including any
constitutional or statutory limitations on the ability of a governmental entity to provide
indemnification), indemnify, defend and hold harmless the Board, its officers, agents and
employees from any and all liabilities, claims, demands, damages or costs (including
reasonable legal fees) resulting from, growing out of, or in any way connected with or
incident to Grantee's performance of this Agreement. Grantee waives any and all rights
to any type of express or implied indemnity or right of contribution from the State of
Colorado, the Board, its members, officers, agents or employees, for any liability
resulting from, growing out of, or in any way connected with or incident to this
Agreement.
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b. Grantee acknowledges that Grantee is the owner of the Project and the property upon
which it is located, or has managerial control of the Project or the property, and that
GOCO neither possesses nor controls the Project, the property, nor the operations of the
Project.
c. Anything else in this Agreement to the contrary notwithstanding, no term or condition of
this Agreement shall be construed or interpreted as a waiver, either express or implied, of
any of the immunities, rights, benefits or protections provided to the Board under the
Colorado Governmental Immunity Act ("CGIA") as amended or as may be amended in
the future (including, without limitation, any amendments to such statute, or under any
similar statute that is subsequently enacted). This provision may apply to Grantee if
Grantee qualifies for protection under the Colorado Governmental Immunity Act, C.R.S.
§ 24-10-101 et seq. The Board and Grantee understand and agree that liability for claims
for injuries to persons or property arising out of the negligence of the Board, its members,
officials, agents and employees may be controlled and/or limited by the provisions of the
CGIA. The parties agree that no provision of this Agreement shall be construed in such a
manner as to reduce the extent to which the CGIA limits the liability of the Board, its
members, officers, agents and employees.
20. Audits and Accounting. Grantee shall maintain standard financial accounts, documents,
and records relating to the use, management, and operation of the Project. Grantee shall retain
the accounts, documents, and records related to the Project for not less than five years following
the final date of disbursement of funds under this Agreement. The Board, or its designated
agent, shall have the right, upon reasonable notice to Grantee, to audit the books and records of
Grantee that pertain to the Project and to the use and disposition of the Grant. While Grantee is
not required to use GAAP (Generally Accepted Accounting Principles), Grantee shall use
reasonable and appropriate accounting systems in maintaining the required records under this
Agreement.
21. Inspection. Throughout the term of this Agreement, GOCO shall have the right to
inspect the Project to ascertain compliance with this Agreement.
22. Withdrawal of Board Funding; Termination of Agreement. Anything in this
Agreement to the contrary notwithstanding, with prior notice to Grantee, GOCO reserves the
right to withhold or withdraw all or a portion of the Grant, to require a full or partial refund of
the Grant, and/or to terminate this Agreement if GOCO determines in its sole discretion that:
a. facts have arisen or situations have occurred that fundamentally alter the expectations of
the parties or make the purposes for the Grant as contemplated infeasible or impractical;
b. any material modifications in the scope or nature of the Project have occurred from that
which was presented in the Project Application approved by GOCO and such material
modifications have not received the prior written approval of GOCO;
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c. any statement or representation made by Grantee in the Project Application, this
Agreement, the Final Report, or otherwise is untrue, inaccurate or incomplete in any
material respect;
d. the results of GOCO's review of the Final Report is not acceptable to GOCO;
e. the Project will not or cannot be completed by the Project Completion Date or any
extensions granted, or delays in the implementation of the Project have occurred which,
in the Board's judgment, make the Project impracticable;
f. the Project will not or cannot be completed within the Budget or any approved
modifications, or the total Project cost and/or Grantee's matching funding are reduced
without GOCO's prior written approval;
g.
title to or encumbrances against the property are or become such that Grantee is unable to
complete the Project.
23. Breach.
a. In the event that Grantee breaches any of the terms, covenants, representations, or
conditions of this Agreement, the Board may elect to enforce any and all remedies
available at law or in equity, including without limitation any of the following:
i. Prior to payment of Grant:
A. Withdraw the Grant and terminate this Agreement; and,
B. Deny Grantee eligibility for participation in future Board grants, loans or
projects.
ii. After payment (partial or full) of Grant:
A. Deny Grantee eligibility for participation in future Board grants, loans or
projects;
B. Seek specific performance of Grantee's obligations under this Agreement;
C. Receive reimbursement in full, or in part, of disbursement made under the
Grant.
b. The foregoing remedies are cumulative and may be exercised independently or in
combination and are not exclusive to one another or to any other remedies available at
law or in equity. In the event GOCO must pursue any remedy under this Agreement and
is the substantially prevailing party, GOCO shall be awarded its costs and reasonable
legal fees, including costs of collection.
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24. Good Faith. There is an obligation of good faith on the part of both parties, including
the obligation to make timely communication of information that may reasonably be believed to
be material to the other party.
25. Assignment. Grantee may not assign its rights or delegate its obligations under this
Agreement without the express written consent of the Board, which consent shall be in the
discretion of the Board. Any assignment shall require that, at a minimum, the assignee is
eligible to receive grants from the Board and assumes Grantee's ongoing obligations under this
Agreement.
26. Applicable Law. This Agreement shall be governed by the laws of the State of
Colorado, and venue for any dispute under this Agreement shall lie exclusively in the City and
County of Denver.
27. No Joint Venture. Nothing in this Agreement shall be construed to create a joint
venture, partnership, employer/employee or other relationship between the parties other than
independent contracting parties. Neither party shall have the express or implied right to act for,
on behalf of, or in the name of the other party.
28. Severability. If any provision in this Agreement is found to be ambiguous, an
interpretation consistent with the purpose of this Agreement that would render the provision
valid shall be favored over any interpretation that would render it invalid. If any provision of
this Agreement is declared void or unenforceable, it shall be deemed severed from this
Agreement, and the balance of this Agreement shall otherwise remain in full force and effect.
29. Time is of the Essence. Time is of the essence in this Agreement.
30. Survival. The terms and provisions of this Agreement and the parties' covenants under
this Agreement shall survive the funding of the Grant and the completion of the Project.
31. Fax and Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be an original, but all of which when taken together shall constitute one
agreement. In addition, the parties agree to recognize signatures to this Agreement made
electronically and transmitted electronically or by facsimile as if they were original signatures.
32. Third -Party Beneficiary. The Board and Grantee acknowledge and agree that this
Agreement is intended only to cover the relative rights and obligations between the Board and
Grantee and that no third -party beneficiaries are intended.
33. Notice. Any notice, demand, request, consent, approval or communication that either
party desires or is required to give the other shall be in writing and either served personally or
sent by first class mail, postage prepaid, to the addresses shown on Page 1 of this Agreement.
34. Construction. Each party has reviewed this Agreement, and therefore any usual rules of
construction requiring that ambiguities be resolved against a particular party shall not be
applicable in the construction and interpretation of this Agreement.
Updated 11/2017 Page 9 of 13
March 20, 2018 - Page 16 of 89
DocuSign Envelope ID: 9BD11 EA3-4C29-44EA-9CDC-4E47CDDD53C7
35. Waiver. The failure of either party to enforce a term of this Agreement shall not be
deemed a waiver of such term or right of enforcement as to that breach or any subsequent
breach. No waiver shall be enforceable under this Agreement unless signed by the party against
whom the waiver is sought to be enforced.
36. Entire Agreement. Except as expressly provided in this Agreement, this Agreement
constitutes the entire agreement of the parties. No oral understanding or agreement not
incorporated in this Agreement shall be binding upon the parties. No changes to this Agreement
shall be valid unless made in writing, approved by the Board, and signed by the parties.
37. Termination of the Board. If Article XXVII of the Colorado Constitution, which
established GOCO, is amended or repealed to terminate GOCO or merge GOCO into another
entity, the rights and obligations of GOCO under this Agreement shall be assigned to and
assumed by such other entity as provided by law, but in the absence of such direction, by the
Colorado Department of Natural Resources or its successor.
IN WITNESS WHEREOF, the parties by signature below of their authorized representatives
execute this Agreement effective as of .
STATE BOARD OF THE GREAT GRANTEE:
OUTDOORS COLORADO TRUST FUND Town of Vail
By: By:
Chris Castilian Title:
Executive Director
GOCO Program Staff:
Route Grant Agreement to
Executive Director for signature:
Updated 11/2017 Page 10 of 13
March 20, 2018 - Page 17 of 89
DocuSign Envelope ID: 9BD11 EA3-4C29-44EA-9CDC-4E47CDDD53C7
EXHIBIT A
RESOLUTION
Updated 11/2017 Page 11 of 13
March 20, 2018 - Page 18 of 89
DocuSign Envelope ID: 9BD11 EA3-4C29-44EA-9CDC-4E47CDDD53C7
EXHIBIT B
PROJECT BUDGET
(Submit a new budget if the project numbers have changed.)
Updated 11/2017 Page 12 of 13
March 20, 2018 - Page 19 of 89
DocuSign Envelope ID: 9BD11 EA3-4C29-44EA-9CDC-4E47CDDD53C7
EXHIBIT C
OVERDUE GRANTS PROCEDURE
GOCO understands that there are unforeseen circumstances that may interfere with a grantee's
ability to complete a project by the project completion date set forth in the grant agreement. This
procedure outlines the options available to grantees to extend a grant deadline.
1) Staff Extensions: Staff can grant an extension for at least 90 days and up to the date
of the next scheduled GOCO Board meeting beyond that 90 days. A grantee may only
request one staff extension per project.
a. The grantee must submit a request for a staff extension prior to the original
project completion date via email or postal mail to the appropriate GOCO
program staff.
b. Requests must include the following: a) grantee name; b) project title; c) contract
number from the grant agreement; d) original project completion date; e) percent
of project completed to date or due diligence items completed to date for land
acquisitions; f) reason for delay; g) estimated date of project completion or
closing; and h) estimated date of final report submission to GOCO, if applicable.
c. Staff will notify the grantee via email of the decision to grant or deny the request
for a staff extension.
2) Board Extensions: If the grantee needs more time than a staff extension would
provide, the grantee must request a board extension. A grantee can request a second
board extension if needed, although this is not a favorable action.
a. The grantee must submit a request for a board extension prior to the original or
staff -extended project completion date.
b. The board will consider the request for board extension at its next scheduled
meeting. Staff will notify the grantee via email of the board's decision to grant or
deny the request for a board extension.
c. Requests for a second board extension must follow all of the procedures listed
above.
3) To request a staff or board extension, notify your grant coordinator, who will create
an extension request form in GOCO's online portal system for you to complete and
submit.
4) GOCO expects the grantee to request the appropriate amount of time needed to
complete the project. Failure to complete a project by the original due date, or by any
extended due dates authorized by staff or the board, may result in the de -authorization
of the grant and a suspension from applying in future grant cycles.
Updated 11/2017 Page 13 of 13
March 20, 2018 - Page 20 of 89
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 12, Series of 2018 A Resolution Approving a Modification of
Grant or Agreement Between the Town of Vail and USDA, Forest Service White River National
Forest's Eagle/Holy Cross Ranger District Regarding the Control and Eradication of Noxious
Weed and Invasive Plant Species; and Setting forth Details in Regard Thereto
ATTACHMENTS:
Description
Resolution No. 12 Series of 2018 Memorandum
Resolution No. 12, Series of 2018
March 20, 2018 - Page 21 of 89
TOWN OF VAILL
Memorandum
To: Vail Town Council
From: Department of Public Works
Date: March 6, 2018
Subject: Resolution 12 Series 2018
Town of Vail / U.S. Forest Service Weed Management Partnership
I. INTRODUCTION
At the February 20th Town Council meeting, the Council agreed to fund $15,000 towards
labor for noxious weed management along the Town of Vail / U.S. Forest Service (USFS)
boundary. This continues a partnership started with the USFS in 2016. Resolution 12
Series 2018 adopts a Modification of Grant or Agreement IGA with the USFS, extending
the original Participating Agreement IGA adopted by Resolution 18, Series 2016.
II. STAFF RECOMMENDATION
Staff recommends adoption of Resolution 12 Series 2018
III. ACTION REQUESTED BY COUNCIL
Staff requests that the Council consider adoption of Resolution 12, Series 2018.
Attachments:
Resolution 12, Series 2018
Modification of Grant or Agreement
March 20, 2018 - Page 22 of 89
RESOLUTION NO. 12
Series 2018
A RESOLUTION APPROVING A MODIFICATION OF GRANT OR
AGREEMENT BETWEEN THE TOWN OF VAIL AND USDA, FOREST
SERVICE WHITE RIVER NATIONAL FOREST'S EAGLE/HOLY CROSS
RANGER DISTRICT REGARDING THE CONTROL AND ERADICATION
OF NOXIOUS WEED AND INVASIVE PLANT SPEICIES; AND SETTING
FORTH DETAILS IN REGARD THERETO
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and
State of Colorado is a home rule municipal corporation duly organized and
existing under the laws of the State of Colorado and the Town Charter (the
"Charter");
WHEREAS, the members of the Town Council of the Town (the "Council")
have been duly elected and qualified;
WHEREAS, the Town and the U.S. Forest Service (the "Parties") share
a common interest in improving or protecting the current condition of the
watershed and lands within the Town;
WHEREAS, the success of invasive plant management depends upon
cooperative approaches due to the movement of these species across
jurisdictional boundaries;
WHEREAS, Resolution 18, Series 2016 adopted the Participating
Agreement between the Town and the U.S. Forest Service to collaborate on
specific restoration, enhancement, and/or protection efforts related to noxious
weed and invasive plant species control and eradication;
WHEREAS, the Participating Agreement provides for the interchange of
services, equipment, supplies, and technical assistance; and
WHEREAS, the Council considers it in the interest of the public health,
safety and welfare to continue the partnership;
WHEREAS, the Modification of Grant or Agreement effectively continues
this partnership;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF VAIL, COLORADO, THAT:
1. The Council hereby approves the Modification of Grant or
Agreement and authorizes the Town Manager to enter into the
March 20, 2018 - Page 23 of 89
Modification of Grant or Agreement on behalf of the Town in
substantially the same form as attached hereto as Exhibit A and in a
form approved by the Town Attorney.
2. This Resolution shall be effective immediately upon adoption.
INTRODUCED, READ, APPROVED AND ADOPTED this 20th day of
March, 2018.
Dave Chapin, Mayor
Patty McKenny, Town Clerk
March 20, 2018 - Page 24 of 89
USDA Forest Service
OMB 0596-0217
FS -1500-19
MODIFICATION OF GRANT OR AGREEMENT
PAGE OF PAGES
1 7
L U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER:
16 -PA 11021507-046
2. RECIPIENT/COOPERATOR GRANT or
AGREEMENT NUMBER, IF ANY:
3. MODIFICATION NUMBER:
1
4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
GRANT/AGREEMENT (unit name, street, city, state, and zip + 4):
White River National Forest Program Contact:
Stephen Elzinga
24747 US Hwy 24/PO Box 190
Minturn, CO 81645
Phone: 970 328-5896
FAX: 970 827-5715
E -Mail: selzinga@fs.fed.us
5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4):
White River National Forest Administrative Contact:
Clark M. Woolley
900 Grand Avenue
Glenwood Springs, CO 81601
Phone: 970-945-3227
E -Mail: cmwoolley@fs.fed.us
6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city,
4, county):
Town of Vail Contact:
Gregg Barrie
Project Landscape Architect
1309 Elkhorn Dr.
Vail, CO 81657
Telephone: 970-479-2337
FAX: 970-479-2166
Email: GBarrie@vailgov.com
state, and zip +
7. RECIPIENT/COOPERATOR'S 1 -11 -IS SUB ACCOUNT NUMBER (For HI -IS
payment use only):
8. PURPOSE OF MODIFICATION
CHECK ALL
THAT APPLY:
This modification is issued pursuant to the modification provision in the grant/agreement
referenced in item no. 1, above.
a
CHANGE IN PERFORMANCE PERIOD: Extends the agreement to 12/31/2020
a
CHANGE IN FUNDING: Non -funded partnership agreement.
ADMINISTRATIVE CHANGES:
a
OTHER (Specify type of modification): Incorporates 2018/2019 Operating Plans
Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full
force and effect.
9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed):
Modification Number 1 incorporates the 2018/2019 Operating Plan, Financial Plan, and Map Exhibit to the Agreement. See attached
documents.
10. ATTACHED DOCUMENTATION (Check all that apply):
Operating Plans 2018/2019
a
Financial Plan
a
Other: Map
March 20, 2018 - Page 25 of 89
USDA Forest Service
OMB 0596-0217
FS -1500-19
11. SIGNATURES
AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW,
THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF
IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE -REFERENCED
THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT
GRANT/AGREEMENT.
11.A. TOWN OF VAIL SIGNATURE
11.B. DATE
SIGNED
11.C. U.S. FOREST SERVICE SIGNATURE
11.D. DATE
SIGNED
(Signature of Signatory Official)
(Signature of Signatory Official)
11.E. NAME (type or print): GREG CLIFTON
11.F. NAME (type or print): ): SCOTT G. FITZWILLIAMS
11.G. TITLE (type or print): Town Manager,
Town of Vail
11.H. TITLE (type or print): Forest Supervisor,
White River National Forest
12. G&A REVIEW
12.A. The authority and format of this modification
have been reviewed and approved for signature by:
12.B. DATE
SIGNED
CLARK M. WOOLLEY
U.S. Forest Service, Grants & Agreements Specialist
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB
control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital
status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public
assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape,
etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD
users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer.
March 20, 2018 - Page 26 of 89
S
USDA Forest Service
OMB 0596-0217
FS -1500-19
EXHIBIT A
Operating Plan, Financial Plan, and Map
Operating Plan: 2018/2019
Goal
Control and eradication of noxious weeds and invasive plants on public and private lands, within the watersheds in
and adjacent to Town of Vail and on the White River National Forest.
Objectives
- Coordinate a cooperative weed management program for consistent management on a landscape scale.
- Collaborate and treat Federal lands as well as town roads or town administered properties.
- Conduct treatments on town administered lands, targeting areas and species which will be complementary to
the town noxious weed control efforts.
- Conduct inventories of roadside noxious weed infestations.
Methods
- Utilizing various ground pesticide application equipment (backpack, UTV, horse or truck mounted sprayers)
treat all detected State of Colorado listed noxious weeds with Environmental Protection Agency (EPA)
approved herbicides and ensure their labels are strictly adhered to.
- Evaluate/monitor treatment effectiveness
- Evaluate treatment effectiveness
Treatment Areas
The areas to be treated under this agreement are identified in annual meeting with the identified town weed
program manager.
- Proposed project areas may include:
o East Vail Units
o Middle Vail Units
o West Vail Units
- Acreage treated will be dependent upon the severity of the weed infestations.
Reporting
- A copy of the daily application records along with map locations of the weed infestations will be submitted
to the town weed program manager, no later than September 30th annually.
Expected Results and Environmental Compliance
The results of this collaboration: 75-85% mortality of treated noxious weeds, resulting in each following year's
herbicide input to decline. All environmental compliance and permitting for the project have been completed.
March 20, 2018 - Page 27 of 89
S
USDA Forest Service
OMB 0596-0217
FS -1500-19
March 20, 2018 - Page 28 of 89
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 13, Series of 2018, A Resolution Adopting an Amended Budget
and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Vail Local Marketing
District for its Fiscal Year January 1, 2018 Through December 31, 2018
ATTACHMENTS:
Description
Memo and Ord. No. 13
March 20, 2018 - Page 29 of 89
TOWN OFD
}
Memorandum
To: Vail Town Council
From: Vail Local Marketing District Advisory Council
Date: March 20, 2018
Subject: Vail Local Marketing District 2018 Supplemental
I. SUMMARY
On Tuesday afternoon you will be asked to approve Resolution 13, amending the
2018 Vail Local Marketing District budget.
II. FUNDING REQUESTS
The purpose of this supplemental is to reflect decisions that occurred since the 2018
budget was finalized.
On December 19th, 2017 Council approved a $310,000 Council Contribution for the
Colorado Classic bike race event, with $200,000 to be contributed from the Vail Local
Marketing District and the remaining $110,000 from the Town of Vail's General Fund.
The above adjustment will result in a projected fund balance of $836,244, or
approximately 26% of annual revenues, within Council's directive of 25% of annual
revenues.
March 20, 2018 - Page 30 of 89
Vail Local Marketing District
2018 Budget
2017
Amended
(Unaudited)
2017 2018 1st 2018
Actual Budget Supplemental Amended
Income
Lodging Tax 3,300,000 3,276,976 3,200,000 3,200,000
Interest Income 2,000 147 2,000 2,000
Total Income 3,302,000 3,277,123 3,202,000 3,202,000
Expense
Destination 1,285, 500 1,359,423 1,182, 548 1,182,548
International 273,000 280,048 235,052 235,052
Front Range 264,000 265,231 222,000 222,000
Groups and Meetings 752,965 670,198 756,375 756,375
Public Relations Expenses 115,000 120,242 85,200 85,200
Content/Influencer Strategy - 100,000 100,000
Photography / Video 258,000 241,800 112,000 112,000
Research 136,088 140,506 84,365 84,365
Web Site 104,000 69,384 50,000 50,000
Admin Miscellaneous 7,487 6,831 8,000 8,000
Email Marketing 6,500 6,500 6,500 6,500
Branding 110,000 110,000 98,000 98,000
Professional Fees
Vail App - 35,000 35,000
Legal and Accounting 25,000 25,000 25,000 25,000
Advertising - 48,000 48,000
Advertising Agent Fees 45,000 45,000 45,000 45,000
Marketing Coordination-TOV 95,000 90,000 95,000 95,000
Marketing Coordination-VVP 40,000 45,000 40,000 40,000
Professional Fees - MYPR 132,460 132,460 124,960 124,960
Ft Range Promotion Fees 22,000 22,000 22,000 22,000
Total Professional Fees 359,460 359,460 434,960 434,960
Special Event Funding
Special Event Funding
Pro -Cycling Challenge
Event Liason
Total Special Events
Total Expense
Net Income
53,000
25,000
78,000
3,990
25,000
3,990 25,000
200,000 200,000
25,000
225,000
3,750,000 3,633,612
3,400,000 3,600,000
(448,000) (356,489) (198,000) (398,000)
Beginning Fund Balance 1,590,734
Ending Fund Balance
%age Fund Balance (25% required)
1,590,734 1,142,734
91,511 1,234,245
1,142,734 1,234,245 944,734 836,245
35%
2
38% 30% 26%
March 20, 2018 - Page 31 of 89
RESOLUTION NO. 13
SERIES OF 2018
A RESOLUTION APPROVING AN AMENDED OPERATING PLAN AND
BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL
YEAR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter"); and
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and
WHEREAS, C.R.S. §29-25-110 requires the Council's annual approval of the
operating plan the Vail Local Marketing District (the "VLMD").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council approves the operating plan and budget of the VLMD
for marketing related expenditures beginning on the first day of January, 2018, and
ending on the 31St day of December, 2018.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 20th day of March, 2018.
Dave Chapin, Town Mayor
Attested:
Patty McKenney, Town Clerk
Resolution No. 8, Series of 2018
March 20, 2018 - Page 32 of 89
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town Manager Report
PRESENTER(S): Greg Clifton, Town Manager
ATTACHMENTS:
Description
Town Manager Report
TOWN OF 1 X41
March 20, 2018 - Page 33 of 89
TOWN OF VAIL
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
TOPICS
• Olympic Viewing Data
• Annual Legislative
Meeting
• Mayors & Managers
Meeting
• 1-70 Coalition
• Eagle County Special
Operations Unit
TOWN MANAGER REPORT -
March 20th TOWN COUNCIL MEETING
Olympic Viewing
Town Manager's Office
970.479.2106
970.479.2157 fax
Final numbers at the pop-up station for Olympics viewing at Checkpoint last
month are below. The attendance averaged approximately 40 people per day
While it was my intent to include this in the previous report, I hope that the
information is still relevant.
Date
Attendance
9 -Feb
6
10 -Feb
55
11 -Feb
56
12 -Feb
55
13 -Feb
53
14 -Feb
46
15 -Feb
69
16 -Feb
44
17 -Feb
36
18 -Feb
85
19 -Feb
38
20 -Feb
44
21 -Feb
39
22 -Feb
14
23 -Feb
11
24 -Feb
13
25 -Feb
5
Total
665
March 20, 2018 - Page 34 of 89
Annual CAST Legislative Meeting
The meeting on March 15th was a success, and well attended. I provided the
agenda in the previous Manager's Report. Notable was the update from the
CDOT Executive Director, Michael Lewis, who spoke at length about the
statewide infrastructure needs and the pending citizen initiative to seek voter
approval for increased revenues to help capitalize these needs. Stay tuned on
that one ... we are indeed anticipating a ballot measure in the fall. Also of
interest was the update regarding economic trends and projections in Colorado
from the Leeds School of Business, and a very informative presentation from the
State Land Board, with Director Bill Ryan speaking. I will forward the Powerpoint
presentations with some accompanying notes by email, for your review, in the
days to follow.
The day was capped off with Denver Mayor Hancock speaking about housing
and transportation, and the exploratory Olympic bid. The evening included an
honorary award to retired Frisco Manager Bill Efting. Stan Zemler offered some
nice commentary to accompany the award. I enjoyed having a nice discussion
with some of our State Legislators, including Senator Kerry Donovan.
Mayors & Managers Meeting
The bi-monthly meeting occurred in Eagle on March 9th. Attendance was good.
There was a very informative discussion and presentation by the Eagle County
School District, focusing upon the $144M bond measure and the resulting capital
improvements to the numerous school facilities within the District. These projects
are being successfully implemented with numerous partnerships, public and
private. The meeting also included an update from the consultants for the County
on transit, which was a recap of what Council reviewed in the preceding joint
meeting with the County Commissioners. Finally, there was an informative
discussion of health care in the region, and specifically the associated costs.
Commissioner Jill Ryan led this particular discussion.
1-70 Coalition
The Board met on March 12th in Frisco. The entire discussion was focused upon
the four emerging proposals for a potential statewide ballot measure related to
transportation funding. These four proposals, each involving some level of sales
tax increase, are being vetted with the intent of identifying the best measure to
advance to the voters under a citizen initiative. Much more information will be
provided on this as the proposals are refined in the weeks to follow. Stay tuned
as we will be providing an informative update when it is ready for dissemination.
Town Manager's Report Page 2
March 20, 2018 - Page 35 of 89
Eagle County Special Operations Unit
The Eagle County Special Operations Unit (SOU) is made up of officers from Vail
Police Department, Avon Police Department and the Eagle County Sheriff's
Office. There are also medical personnel from the Eagle County Paramedic
Services and local doctors. The Team took advantage of the Federal Bureau of
Investigations (FBI) Hostage Rescue Team (HRT) being in Eagle County recently
to conduct training. Several members of HRT volunteered their time to put SOU
through two days of hostage rescue training. The training culminated in several
scenarios including multiple role players and different venues.
During the exercises, SOU used two FBI helicopters to quickly travel to and
coordinate the rescue of the "hostages". The working relationship and bond
between the agencies continues to strengthen with these collaborative trainings
and drills. Moreover, the importance of this depth of readiness is becoming
increasingly evident in recent times. I was fortunate to observe a portion of the
exercises and included a couple of images as attached.
Town Manager's Report Page 3
March 20, 2018 - Page 36 of 89
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Colorado Classic Bike Race Update (including the public release of the circuit route for Stage 1 in
Vail on August 16, 2018)
PRESENTER(S): Mia Vlaar, Economic Development Director, Mike Imhof, Vail Valley
Foundation
ACTION REQUESTED OF COUNCIL: No action required. Information update only.
BACKGROUND: Vail is hosting the first two stages of the Colorado Classic on August 16 & 17,
2018. The racing format of Stage 1 of the race on Thursday, August 16, 2018 is an exciting
spectator friendly circuit race. Town of Vail staff and numerous stakeholders have been working
diligently since early January to identify a circuit route that is unique, challenging, spectator friendly,
and as least impactful to residents, businesses, and our guests as possible.
STAFF RECOMMENDATION: Staff recommends the route as proposed.
ATTACHMENTS:
Description
Memo Colorado Classic Bike Race
Presentation
Letter
March 20, 2018 - Page 37 of 89
TOWN OFD
To:
From:
Date:
Vail Town Council
Economic Development Department
March 15, 2018
Subject: Colorado Classic — Public Release of Thursday's Circuit Route
Action Requested:
No action required. Information update only.
Memorandum
Background:
Pro cycling has been a staple and legacy in Vail that began with the Red Zinger in 1975
followed by the Coors Classic and USA Pro Cycling Challenge. Since the departure of
the USA Pro Cycling Challenge in 2014, Vail has been without a signature summer pro
cycling event. The Colorado Classic was successfully launched in the summer of 2017
with four stages of professional women and men's racing. The Vail Valley Foundation
and RPM presented a funding request to the Town Council on December 19, 2017 for
two stages of the 2018 Colorado Classic to be held in Vail. . The Town Council
approved the funding and in-kind request. The event will take place over three days,
including two stages of racing accompanied by two nights of Whistle Pig Vail headliner
music at the Gerald R. Ford Amphitheater. The three days from August 16 — 19 were
identified by a VLMDAC (Vail Local Marketing District Advisory Council) task force as a
"need weekend" in terms of increasing occupancy rates and revenues for businesses in
the Town of Vail.
Route Selection Process:
Town of Vail staff and numerous stakeholders have been working diligently since early
January. The goal is to identify a circuit route that is unique, challenging, spectator
friendly, and least impactful as possible to residents, businesses, and our guests. The
stakeholders involved over the past two months include:
• Town of Vail Police
• Town of Vail Town Manager and
Directors
• Town of Vail Public Works
• Town of Vail Fire
• Town of Vail Economic
Development Office
• Vail Valley Foundation
• Medalist Sports
• RPM
3/15/2018
• CDOT
• USFS
• Vail Resorts
• Vail Health
• Colorado State Patrol
• Eagle County Paramedic Services
• Vail Recreation District
• Event Review Committee
• Commission on Special Events
Page 1
March 20, 2018 - Page 38 of 89
There were three main objectives that the stakeholders took into consideration during
the circuit route planning process:
1. The UCI (governing body for professional cycling) has specific route
requirements including rider safety, total distance, elevation gain/loss, road width,
and start/finish areas.
2. The route must provide an exciting guest and spectator experience, support
businesses, and highlight the natural environment and unique characteristics that
make the Town of Vail the premier mountain resort destination in North America.
3. Consider and minimize the traffic impacts, road closures, and vehicle access for
residents, businesses, guests, and all organizations within the Town of Vail.
The stakeholders involved in the planning process believe that the final route is the best
option and balances all three objectives.
Route Impacts:
The circuit race route will require temporary road closures between 9:OOam — 3:OOpm
on Thursday, August 16, affecting vehicle access to residents and businesses in certain
neighborhoods. Emergency vehicle access to these neighborhoods will be maintained.
The route does allow for the following:
• Vail Village parking structure to remain open to the public
• Lionshead parking structure to remain open to the public prior to 9:OOam and
after 3:OOpm
• No closures of the Main Vail, West Vail, or East Vail roundabouts
• Overflow parking and modified bus routes on North Frontage Rd and the
Frontage Rd in East Vail
• Continued access for emergency vehicles and patients to Vail Health
• Continued access for emergency vehicles to all neighborhoods, businesses, and
residents
Communication and Next Steps:
Town of Vail staff and the Vail Valley Foundation have created a communications plan
to ensure all businesses, residents, lodges, and our guests are notified of the impacts
the race will have on daily operations within the Town of Vail. The communications plan
includes:
• Neighborhood postcard mailing to 4,000 with additional copies for distribution to
businesses
• Neighborhood brochure mailing to 4,000 with additional copies for distribution,
plus digital version
• Parking and bus route handout for drive up visitors, plus digital version
• Newspaper ads, Radio ads, TV 8 segments
• Social Media — Facebook, Twitter
• Town of Vail events including Community Picnics, etc.
• CDOT communication on variable message boards in the 1-70 corridor
3/15/2018 Page 2
March 20, 2018 - Page 39 of 89
Thursday's circuit route was released to the public on Thursday, March 15, 2018. The
rollout was delivered via a combination of digital newsletter, direct mail postcard, social
media, radio, and newspaper. Additionally, the microsite www.coloradoclassicvail.com
has been launched, which includes the route map, race schedule, FAQs, and more
event information. All communication will direct the community to this site to learn
more. The main www.coloradoclassic.com site will redirect to the microsite as well.
As next steps, Town of Vail staff, Vail Valley Foundation, RPM, and all key stakeholders
will continue to finalize details for the race. This will include discussions with Town of
Vail boards & commissions such as VEAC (Vail Economic Advisory Council), VLMDAC
(Vail Local Marketing District Advisory Council), and CSE (Commission on Special
Events). Town of Vail Code Enforcement Officer Alan Hernandez will be the designated
point person to receive feedback, concerns, and any questions from residents,
businesses, and guests.
3/15/2018 Page 3
March 20, 2018 - Page 40 of 89
COLORADO CLASSIC
VAIL AUG 16-11, 20181 STAGES 1-1
Ton OFO itvau¢w
March 20, 2018 - Page 41 of 89
VAIL TOWN COUNCIL
March 20, 2018
COLORADO CLASSIC
VAIL
Come for the racing, stay for the music
The Colorado Classic is a four day bike event in
the state of Colorado, with two stages hosted in the
Town of Vail.
• Thurs., August 16: Men's + Women's Circuit Race
• Fri., August 17: Men's + Women's Time Trial
This high profile, pro cycling tour will provide
excitement, energy, and economic benefit for our
resort town; with 20,000+ estimated fans in
attendance from Thursday - Saturday and potential
for 500-1000 room nights booked through the tour.
The event will dovetail with Whistle Pig Vail
headliner music performances at the
Gerald R. Ford Amphitheater on Aug. 17 + 18,
extending in to the weekend and rounding -out
this identified need period.
March 20, 2018 - Page 42 of 89
`TEuvIn ¢ingc o.,A
i G. ,,,., e „ i+ r;; s
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89
COLORADO CLASSIC
VAIL
"Classic racing returns to most
cycle -loving state in America" -
CNN
Pro cycling is in Vail's DNA
The Colorado Classic is continuing a
heritage of pro cycling that began in 1975
with the Red Zinger race which became
the Coors Classic.
Early pro races featured spectator -friendly
circuit races through the Village - a major
aspect of their success.
The Colorado Classic is following a proven
path to pro cycling prestige by
rejuvenating familiar courses from those
historic races.
Wow
Nti
11
r ,.
4 1014 'ill t
Marc Treli SCI
COLORADO CLASSIC VAIL 1 CIRCUIT COUR5E
COURSE HIGHLIGHTS:
- &75 mile loop (.13O total miles)
-15-10 total laps
- +12,000 feet of climbing
COLORADO CLASSIC
VAIL AUG 16-1), 2018 / STAGES 2
Cifitimy
March 20, 2018 - Page 45 of 89
COLORADO CLASSIC VAIL 1 TIME TRIAL COURSE
COURSE HIGHLIGHTS:
-13 2 miles total distance
- 21.7% max slope
- 2,572 feet of elevation gain
COLORADO CLASSIC
VAIL AUG 16-17, 2018 / STAGES 12
7(•�y ,7 F � I h1644LA
March 20, 2018 - Page 46 of 89
COLORADO CLASSIC
VAIL
Route Communication Strategy
The Town of Vail, RPM and the Vail Valley
Foundation are working hand in hand with a
large number of local stakeholders to assure
all route information is clearly communicated
to those potentially impacted by the event
routes within the Town of Vail.
To date, the routes have been
communicated in the following manner:
✓ Letters to stakeholders, Vail businesses and
potentially affected residents via email
and a direct mailing to over 5,000 Vail
addresses
✓ Communication via Town of Vail, VVP,
VRD and VCBA newsletters
✓ Press release to the local media outlets
Continued Communication Efforts:
✓ Additional releases and letters will be sent
as further information develops
✓ Up to date information can be found at
coloradoclassicvail.com
✓ A neighborhood liaison has been
established to help answer any questions
from Town of Vail residents
r.-
March 20, 2018 - Page 48 of 89
COLORADO CLASSIC
VAIL AUG 16-1], 2018 / STAGES 1-2
VAIL
V
TOWN Qf VAIL7 FOUNDATALLIONEY
March 15, 2018
Dear neighbor,
This August, pro cycling will be making a return to the Town
of Vail. It's a legacy that began in Vail in 1975 with the start
of the Red Zinger pro cycling tour, and has continued with
events like the Coors Classic, the UCI World Mountain Biking
Championships, and the USA Pro Challenge. In December of
2017, the Vail Town Council approved support for two days
of pro cycling via the Colorado Classic cycling race, in
partnership with the Vail Valley Foundation and RPM Events
Group.
On Thursday, Aug. 16, the Colorado Classic event will
feature a spectator -friendly circuit race that will loop men's
and women's pro cyclists through Vail Village, and fans will
be encouraged to watch from designated areas in appropriate locations throughout the route. On Friday, Aug.
17, the route will take racers up the legendary Time Trial route from Vail Village to the top of Vail Pass.
0935 • utin
Y L�t:i RICYC!F ;.:I.HictS
Coors Classic circuit race, Vail Village, 1985. Photo by
Dave Parsons.
It's important to note that this event will require temporary road closures in select neighborhoods during the
race window. Emergency ingress/egress will always be allowed but there will be delays with guests or
homeowners getting in and out of their hotels, condos or homes in non -emergency situations.
Vail Police Dept. Officer Alan Hernandez will serve as the Colorado Classic neighborhood liaison point of
contact, and in the coming months will help residents address special health, emergency, or other
transportation needs that may occur during the race window, and will help communicate information and
updates to the community. His email address is ahernandez@vailgov.com and his phone number is 970-
306-9602.
Maps of the affected areas will be made public later today, March 15, and will be available at
www.coloradoclassicvail.com. A modified bus and parking schedule will be available soon.
This event will continue a great tradition of pro cycling in our resort community, and we encourage you to
spectate, support, and welcome the international riders who will bring the eyes of the cycling world to our
community. For general questions about attending or spectating at the event, please see our FAQ about the
event, located at www.coloradoclassicvail.com.
With gratitude,
6L
Dave Chapin, Mayor, Town of Vail
Mike Imhof, President and CEO, Vail Valley Foundation
1
March 20, 2018 - Page 49 of 89
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Chamonix Vail Neighborhood Development Update
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: No action is required.
BACKGROUND: The purpose of this presentation is to share a report on the ongoing progress
of the Chamonix Vail Neighborhood development. The Chamonix Vail development is progressing
ahead of schedule and on budget. More than 1/2 of the 32 new townhomes are completed and
currently being occupied by new Vail residents and their families. All of the homes will be closed
and occupied by April 30th. The development is scheduled to be 100% on or before June 18,
2018 when the final step in construction, the landscape work, is completed.
ATTACHMENTS:
Description
Staff Memorandum
March 20, 2018 - Page 50 of 89
TOWN OF VARA
Memorandum
To: Vail Town Council
From: George Ruther, Director of Community Development
Date: March 20, 2018
Subject: Chamonix Vail — Progress Report
Purpose of this Presentation
The purpose of this presentation is to share a report on the ongoing progress of the Chamonix
Vail Neighborhood development. At the conclusion of the presentation, members of the
development team will be available to answer any questions the Vail Town Council may have
regarding progress or next steps in completing the development.
The Chamonix Vail Neighborhood development ensures the Vail Town Council achieves its
adopted action goal of "growing a thriving and balanced community'.
II. Development Goals and Objectives
A list of goals and objectives was adopted for the development of the Chamonix Vail
Neighborhood. The project team continually relied upon these goals and objectives for direction
and guidance throughout the construction process. On April 15, 2014, the Vail Town Council
affirmed and adopted the following goals and objectives:
• Optimize the use of the site for affordable for -sale housing (15 - 25 DU's per acre)
• Design a context sensitive design solution (design review guidelines)
• Ability to be phased over time (min. two phases)
• Deliver desirable, marketable and diverse types of housing products (duplexes; one,
two & three bedroom flats; townhomes, etc.)
• Maximize the town's limited financial resources
• Build responsibly given the existing site configuration, topography and natural features
of the site
• Develop a diversified cost/sales structure to respond to a wide range of buyers (i.e.
pricing structure based upon a variety of occupations)
III. Update on Progress
1
March 20, 2018 - Page 51 of 89
Chamonix Vail construction is progressing ahead of schedule and on budget. Eight of the ten
buildings have received a temporary certificate of occupancy (TCO) with the final two buildings
scheduled to receive TCO's on or before March 23rd. All of the homes will be substantially
complete by March 301h. The development team is now in the process of meeting with each of
the home buyers to complete home buyer orientations, walkthroughs, and final inspections.
According to the current schedule of closings, the final home will close on April 30, 2018. Final
site and landscape work is contractually obligated to be completed on or before June 18, 2018,
weather permitting, at which time, all construction on the site will be 100% complete.
All 32 new townhomes are either occupied or moving towards closing. To date, 18 of the 32
townhomes have closed and ownership has transferred to the new owners. As a result, the
Town of Vail has received more than $10M in total repayments of the $17.728M financed on the
development. At the conclusion of the final closing, the Town will have received repayments in
the total amount of $17.728M.
The development cost of the construction project remains on budget. A total development
budget of $17.728M, including $454,333 for pre -development services, plus owner's
contingency, was approved by the Vail Town Council. To date, total change order costs equal
less than $125,000. Approved change orders resulted in costs associated with excessive
amounts of unsuitable soils excavation and export, addition of a landscape screening berm,
installation of solar installation ready infrastructure for all 32 townhomes, an oversized concrete
footer redesign, and State of Colorado sales tax. The total change order cost includes line item
allowance savings of more than $87,000, resulting from utility service work installation and
modular staging logistics. The remaining balance on the owner's contingency is approximately
$219,000. It should be noted that the development budget remains financially exposed to
additional state sales tax payments and the installation of 70 linear feet of CDOT-approved
guardrail. A final report on the reconciliation of the total development cost compared to budget
will be provided upon completion of the final site work and landscape improvements in June,
2018.
2
March 20, 2018 - Page 52 of 89
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 2018 Summer Parking Plan Update
PRESENTER(S): Greg Hall Director of Public Works/Transportation
ACTION REQUESTED OF COUNCIL:
Provide direction to the staff regarding the Summer 2018 Parking plan to include:
* Direct staff to implement the paid overnight fee structure for the Summer 2018 as in the staff
memo
* Amend the second reading of the first budget supplemental for 2018 to provide an additional
$160,000 for the program implementation
BACKGROUND: The Vail Town Council directed staff to return with a recommended rate and
policies to implement an overnight fee to free up additional parking spaces. The goal of the policy
is to reduce cars which are being stored or parked in the structure overnight to free mores spaces
up during the day for guests. In addition, reduce the number of times the parking structures fill
and/or parking overflows onto the frontage roads.
STAFF RECOMMENDATION: Staff recommends the Town Council approves the
recommendations for the Summer Parking Plan. Direct staff to implement the paid overnight fee
structure for the Summer 2018 as recommended in the staff memo Amend the second reading of
the first budget supplemental for 2018 to provide an additional $160,000 for the program
implementation.
ATTACHMENTS:
Description
Staff Memo
March 20, 2018 - Page 53 of 89
TOWN OF VAIIL.
Memorandum
TO: Vail Town Council
FROM: Greg Hall, Director of Public Works and Transportation
DATE: March 20, 2018
SUBJECT: Summer 2018 recommended Parking Plan
I. PURPOSE
The Parking & Transportation Task Force forwarded recommendations to the Vail Town Council for
the summer of 2018 and were reviewed at the March 6, 2018 meeting. Council directed staff to
return with an operational plan to accomplish the recommendations. The purpose of this item is to:
• Provide parking plan for Summer 2018
• Request Town Council direction regarding the plan
II. BACKGROUND
The Parking & Transportation Task Force was formed in 1999 in an advisory capacity and has
been enacted through the years at the direction of the Vail Town Council. In reinstating the Task
Force, the role of the 12 -member group is to provide advisory input and recommendations on
parking, transit and traffic operations. The current focus of the Task Force has been an evaluation
of summer operations. Representatives are as follows:
Representing the retail community - Meg Hanlon and Hugh Paine
Representing the restaurant community - Bill Suarez
Representing the lodging community - Brian Butts
Representing the community -at -large - Kent Johnson, Andrew Lanes and Don Marks
Representing Vail Health - Darryl Flores (Cheryl Cannataro Alt.)
Representing Vail Resorts - Doug Lovell and Jeff Babb
Representing the Vail Town Council - Mayor Dave Chapin and Jen Mason
The Task Force is chaired by Mayor Chapin and supported by various departments and agencies
to assist with technical expertise.
III. RECOMMENDED ACTIONS MOVING FORWARD
Summer 2018 Objectives and Recommendations
Transit
1
March 20, 2018 - Page 54 of 89
• Continue with increased summer bus service by Vail Transit following successful pilot
program during summer 2017
o Review potential expansion of hours currently budgeted for summer 2018 re:
concert departures and early AM
• Market/promote advantages of transit
Parking Structures
A specific topic was the overnight use of the garages during the summer from August 1 -
September 30, 2017. The two structures averaged 324 vehicles a night in the early 4- 5 AM time
period. The weekday average was 294 cars while the weekend average was 424 cars
• Focus on goal to reduce number of vehicles parked overnight in structures by half to
increase daytime capacity by freeing up 100 to 200 parking spaces per night
o Requires 24-hour staffing operations
o Create an allowance for overnight parking for guests of lodges with no on-site
parking (Mountain Haus, Plaza Lodge, Bridge Street Lodge) and lodges with limited
parking (Gasthof Gramshammer, Vail Mountain Lodge) as well as employee
overnight shift -work
o Will require an overnight fee structure in addition to reviewing current regulations
regarding abandoned vehicles stored in the structures (14+ days)
• Facilitate parking management plan with Vail Health and other major construction projects
in the Village core as well as employers
o Town of Vail to apply for permission from CDOT for use of 100 parking spaces west
of the West Vail Fire Station to allow 7 -day a week parking through 2020; may
require additional bus service
Short-term Leasing of Private Parking spaces
• Evaluate Town Code amendments to allow short-term daily leasing of private parking
spaces
o Would allow web or app -based parking reservation technologies
Ongoing
• Work with ECO Transit to support increased service in 2018 through county budget process
• Continue a marketing and messaging plan around the following:
o Biking
o Walking
o Don't rent a car
o Environmental effects of driving
o Healthy lifestyles
o Reduce congestion
o Promote transit use
o Ridesharing (Uber, Lyft)
o Carpooling
o Employee van pools
o Special event marketing and messaging for attendees
o Special event employee/volunteers use alternative parking sites, modes
2
March 20, 2018 - Page 55 of 89
• Continue to require construction projects to have an employee transportation and parking
plan
IV. PROPOSED SUMMER 2018 PARKING PLAN AND BUDGET IMPLICATIONS
The Vail Town Council directed staff to return with a recommended rate and policies to implement
an overnight fee to free up additional parking spaces. The goal of the policy is to reduce cars which
are being stored or parked in the structure overnight to free mores spaces up during the day for
guests. In addition, reduce the number of times the parking structures fill and/or parking overflows
onto the frontage roads.
Staff recommends the following:
• An overnight fee of $25 which is charged for vehicles in the structure during the period of 4
AM to 5 AM.
• Exceptions for hotels with no and/ or limited parking on site. Parking vouchers will be
distributed to the hotels to be provided for guests to exit.
• Exceptions for employees of the village commercial businesses including Vail Health
whose shift requires them to occupy the structures during these times. Parking passes will
be issued to those employees.
• Maintain the policy of free exit of users who choose safe travel arrangements to get home
and then return by 11:00 AM to retrieve their vehicle administered through the Welcome
Centers.
• Exceptions for those hotels with adequate parking except for large group business which
may overflow their parking facilities. Parking vouchers will be distributed.
• Staff is still investigating the use of all current parking passes during the summer for ease of
entry/exit.
• Implement the program from Memorial Day through the end of September.
Parking Operation Costs
Staffing $100,000
Benefits (health benefits will be required of some staff) adds costs to all of 2019 $36,000
Parking tickets and passes $14,000
Public Education Program $10,000
Total cost to implement the overnight parking fee $160,000
V ACTION REQUESTED
Provide direction to the staff regarding the Summer 2018 Parking plan to include:
• Direct staff to implement the paid overnight fee structure for the Summer 2018 as outlined
above
• Amend the second reading of the first budget supplemental for 2018 to provide an
additional $160,000 for the program implementation
VI. STAFF RECOMMENDATION
Staff recommends the Town Council approves the recommendations for the Summer Parking Plan
• Direct staff to implement the paid overnight fee structure for the Summer 2018 as outlined
above
3
March 20, 2018 - Page 56 of 89
• Amend the second reading of the first budget supplemental for 2018 to provide an
additional $160,000 for the program implementation
4
March 20, 2018 - Page 57 of 89
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 6, Series of 2018, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate
Transfer Tax Fund, Heavy Equipment Fund, and Dispatch Services Fund
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
6, Series 2018.
BACKGROUND: Please see attached memo.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 6, Series
2018.
ATTACHMENTS:
Description
2018 Supp 1 2nd
March 20, 2018 - Page 58 of 89
TOWN IJF van:
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: March 20, 2018
SUBJECT: 2018 Supplemental Appropriation
I. SUMMARY
On Tuesday evening you will be asked to approve Ordinance 6, the first supplemental
appropriation of 2018 upon second reading.
II. DISCUSSION
Changes from first reading
The following items reflect information requested by Council or updates since first
reading:
General Fund
On March 6th, the Parking and Transportation Task Force provided Council with parking
and transit recommendations for summer 2018. Council asked the task force and staff
to return with a recommended rate and policies to implement an overnight fee to free up
additional parking spaces. March 20th, Council will review the proposed parking policy
and budget implications, which have been included in this budget supplemental at an
estimated cost of $160,000. This estimate includes parking operations costs such as
staff to monitor the parking structures and booths, parking sales office coverage, ticket
supply and public outreach efforts.
On December 19, Town Council approved funding and in-kind support for the Colorado
Classic bike race. While the cash funding is now included in the 2018 budget ($110,000
from the General Fund and $200,000 from the Vail Local Marketing District), staff will
return during the June budget supplemental request with estimated costs of in-kind
services such as police, fire, public works, and community relations.
March 20, 2018 - Page 59 of 89
Housing Fund
The Vail Local Housing Authority is requesting to increase the funding allocated to the
InDEED deed restriction purchase program by $500,000. The program was initiated in
2016 and is gaining momentum with multiple negotiations currently underway. Other
than the lump sum purchase of 65 deed restrictions in the Solar Vail redevelopment
housing project for a total of $4,225,000 ($65,000 per unit), the program has seen a
total of 16 proposals, 7 of which have withdrawn. None of the remaining proposals
have been finalized; however the Housing Authority would need additional funding to
complete those negotiations. Staff is proposing that a total of $1.0 million per year be
allocated to this program, with funding from the town's Capital Projects Fund until a
permanent funding source can be established. The supplemental budget request of
$500,000 would increase the 2018 budget allocation to $1.0 million for this year.
Capital Projects Fund
A transfer of $500,000 to the Housing Fund from the Capital Projects fund for the
InDeed deed restriction program as requested above in the Housing Fund.
Real Estate Transfer Tax Fund
Based on direction from Town Council during the March 6th meeting, a placeholder of
$150,000 has been added in the Real Estate Transfer Tax Fund for the Seibert
Memorial statue as presented, contingent upon remaining funds to be raised during the
budget year. Any proposed modifications to the sculpture will go to the AIPP Board for
approval prior to fabrication.
At the request of the AIPP Board, a cost breakdown and proposed budget by Bill Rey as
artist's agent has been attached to this memo. The costs do not include the installation
which has been previously estimated at $30,000. The AIPP Board will determine with
town staff an appropriate site for the Seibert Memorial sculpture in light of recent
findings of a water main in the original location.
Also during the March 6th meeting, a suggestion was made to establish a new "Cultural
Heritage" budget allocation. Regarding a new line item within the RETT fund, staff
would recommend that Council have an opportunity to review a suggested policy,
process, and funding within the 2019 budget process. Does Council agree with this
proposed strategy?
-2
March 20, 2018 - Page 60 of 89
Budget for Pete's Dream project:
Artist, Herb Mignery, FNSS, CAA
Artist fee: for concept design: 5,000
Enlargement: This process takes the clay maquette through the point up process. There
costs will include: structural armature for sculpture, point up scan and foam structure build,
application of foam on armature, application of primary clay layer, artist to render the
sculpture to desired finishing touches. The sculpting alone will take approximately 3-4 months
on this size of a project.
$45,000
Mold Making: This part of the process takes the sculpture from a desired image in clay and
takes it through the bronze casting. The costs of this part include: Mold preparation and
engineering, application of a silicon rubber medium to capture details of the sculpture and a
plaster mother mold for structure.
$50,000
Casting: Once this mold is completed and removed the molds will be given to a wax pourer
for the first stage of the reproduction. A wax chaser will take out all the imperfections and
submit the wax to the foundry. The foundry will then make a second mold of the wax and then
fired for bronze pouring into the mold. Once the bronze is poured into the shell, the shell is
broken off and the raw bronze panels cleaned for reassembly. A sculpture of this size will have
over 200 different parts and panels to reassemble and weld together. A steel infrastructure
will be required for support inside of the finished bronze so that will be put together as the
bronze panels are being welded and the seams ground down and retextured to arrive at a
finished product. Upon completion of this stage, the sculpture will be sandblasted and
prepared for the patina. To get from the original clay sculpture to the finished bronze, the
sculpture will go through a positive and negative stage 5 times.
$200,000
Project Timeline: From concept to completion this project should take between 12 —14
months.
March 20, 2018 - Page 61 of 89
2017
Amended
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
(Unaudited)
2017
Actual
Variance
Fav/(unfav)
2018
Original
Budget
1st
Supplemental
2018
Amended
Revenue
Local Taxes: $
Sales Tax Split b/t Gen'I Fund & Capital Fund
Sales Tax
Property and Ownership
Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Misc
Total Revenue
Expenditures
Salaries
Benefits
Subtotal Compensation and Benefits
Contributions and Special Events
All Other Operating Expenses
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
% increase vs. prior year
Revenue Over (Under) Expenditures
Planning Projects
Civic Area/Dobson Master Plan
West Vail Master Plan
Revenue Net of Transfers & New Programs
Beginning Fund Balance
Ending Fund Balance
As % of Annual Revenue
25,535,000 $ 25,591,483 $ 56,483
62/38 60/40
15,831,700
4,891,307
4,964,400
1,115,065
1,623,098
$ 26,146,000
62/38
15,831,700 - 16,149,000
4,940,193 48,886 5,300,000
4,708,765 (255,635) 5,212,600
1,108,497 (6,568) 1,151,137
1,775,012 151,914 1,747, 787
2,341,146 2,262,556
5,155,000
1,028,870
249,171
120,000
1,068,838
195,253
38,583,848
4,902,756
961,364
258,095
191,110
1,029,522
242,900
38,212,470
(78,590) 1,980,972
(252,244)
(67,506)
8,924
71,110
(39,316)
47,647
(371,378)
5,388,000
922,264
254,156
131,000
1,064,138
180,000
39,481,054
3.3%
$ 26,146,000
62/38
16,149,000
5,300,000
(268,400) 4,944,200 Reduce 2018 budget based on 2017 actuals
1,151,137
1,747, 787
35,700
2,016,672
State Grant from Colorado Fire Fighter Heart and Cancer
Benefits Trust to offset expense for fire stress/fitness testing
($1.2K); NWIMT grant reimbursement ($30K); Children of the
Library state grant ($4.5K)- See corresponding expenses below
(240,100) 5,147,900 Reduce 2018 budget based on 2017 actuals
922,264
254,156
131,000
1,064,138
180,000
(472,800) 39,008,254
18,149,541 17,362,556 786,985 18,794,352 109,000 18,903,352 $100K summer parking operations; $9K for staff to perform
administrative work for NWIMT
6,235,462 6,235,462 6,767,047 37,000 6,804,047 $36K summer parking operations; $1 K for staff to perform
administrative work for NWIMT
24,385,003 23,598,018
2,184,493 2,157,039
7,999,188 6,981,148
2,332,180
668,654
663,307
38,232,825
2,254,344
676,259
659,571
36,326,379
786,985
27,454
1,018,040
77,836
(7,605)
3,736
1,906,446
25,561,399
5.9%
2,075,093
8,048,059
2,385,076
725,926
659,608
39,455,161
4.2%
146,000 25,707,399
196,000 2,271,093
49,700 8,097,759
2,385,076
725,926
659,608
391,700 39,846,861
351,023
1,886,091
1,535,068
25,893
(838,607)
(125,000)
(350,000)
(125,000)
(350,000)
351,023 1,886,091
1,535,068
27,300,260 27,300,260
$ 27,651,283 $ 29,186,351
(449,107)
27,651,283
$ 27,202,176
1,535,068
Additional funding for Burton US Open ($86K); Colorado Classic
($110K)
Parking ticket supply for summer parking ($14K); Summer
parking community outreach ($10K); Fire stress and fitness
testing ($1.2K)- See reimbursement above; Children's books
($4.5K)- See reimbursement above; Northwest Incident
Management Team exersises and supplies ($20K)- See
reimbursement above
(1,313,607)
29,186,351 Increase of $1.5 million to fund balance from savings
27,872,744
72%
76%
3
69%
71%
March 20, 2018 - Page 62 of 89
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
New Project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
(Fav/Unfav)
Budget
Supplemental
Amended
Revenue
Total Sales Tax Revenue:
$ 25,535,000
$ 25,591,483
$ 56,483
$ 26,046,000
$ 26,046,000
2018 at 2% increase from 2017 projected (1% decrease from 2016 actuals)
Sales Tax Split between General Fund & Capital Fund
62/38
60/40
62/38
62/38
Sales Tax - Capital Projects Fund
$ 9,703,300
$ 10,317,750
$ 614,450
$ 9,897,000
$ 9,897,000
Use Tax
1,545,000
1,751,409
206,409
1,975,900
1,975,900
2018 at 2% increase from 2017 amended; plus estimates for Mountain View
Construction Fees
455,000
252,771
(202,229)
-
-
Federal Grant Revenue
-
60,293
60,293
-
-
2015-2016: Bridges at Nugget Lane and Bridge Rd
Other County Revenue
260,305
-
(260,305)
-
-
Other State Revenue
710,048
3,402
(706,646)
-
-
Bus Grant awarded from CDOT
Lease Revenue
159,135
159,135
-
159,135
159,135
Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Sales of Chamonix Housing Development Units
-
-
16,742,000
16,742,000
Sale of Chamonix Housing Units
Project Reimbursement
1,676,971
256,228
(1,420,743)
5,843,802
50,000
5,893,802
$50K Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from Liftside to
Glen Lyon Office Building- see corresponding expense below; 2018: Red Sandstone parking structure
reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County School District;
Timber Ridge Loan repayment
491,752
361,769
(129,983)
489,419
489,419
$28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund
Earnings on Investments and Other
113,588
341,320
227,732
38,723
38,723
0.7% rate assumed on available fund balance
Total Revenue
15,115,099
13,504,078
(1,611,021)
35,145,979
50,000
35,195,979
Expenditures
Maintain Town Assets
Bus Shelters
90,612
1,787
88,825
30,000
88,825
118,825
Re -appropriate for Annual bus shelter maintenance; 3 bus shelters are currently being evaluted
Parking Structures
846,826
441,110
405,716
695,000
695,000
2018: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and
other structural repairs; 2017: Includes completion of VTRC elevator upgrades
Welcome Center Maintenance
250,000
250,000
2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes
paint and built in desks ect;
Children's Garden of Learning- Boiler Replacement
-
-
-
12,800
12,800
Proposed Council Contribution for boiler replacement
Traffic Impact Fee and Transportation Master Plan Updates
61,236
27,754
33,482
200,000
33,482
233,482
Re -appropriate $33.5K for continuation of an master transportation update; 2018: a 20 -year Transportation Master
Plan to coincide with West Vail Master Plan. This was last done 2005-2009.
Neighborhood Bridge Repair
689,134
-
689,134
-
689,134
689,134
Re -appropriate for Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; Scheduled for 2019
Facilities Capital Maintenance
636,805
616,072
20,733
476,000
476,000
Various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior
finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2017: Includes updated to Town
Manager residence; Community Development Conference room furniture ($18K), remodel of lockers and restroom at
Vail Transit Center ($100K) and roof for PD building (pending municipal renovation) ($100K)
Donovan Park Pavilion
10,000
-
10,000
5,000
10,000
15,000
Re -appropriate for annual maintenance; Annual $5K Maintenance
Street Light Improvements
115,257
18,200
97,057
50,000
97,057
147,057
Re -appropriate for annual maintenance to street lights; 2018: $50K LED light enhancements
Capital Street Maintenance
1,244,925
1,209,415
35,510
1,220,000
-
1,220,000
On-going maintenance to roads and bridges including asphalt overlays, patching and repairs;
Town -wide camera system
70,000
-
70,000
70,000
70,000
140,000
Re -appropriate to replace Bosch system(30 cameras) originally scheduled in 2017; $70K each year until 2019;
2016 included $22K for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 -
$3,800 each
Audio -Visual capital maintenance
69,000
41,608
27,392
18,000
18,000
Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station
Document Imaging
43,000
28,683
14,317
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2017: $22K for 25
Laserfiche licenses, $21K for annual maintenance
Software Licensing
56,000
45,759
10,241
217,000
217,000
2018:Upgrade Microsoft products on all equipment to continue until 2019; renewal of licenses; $3K per year increase
from original 5 year plan due to additional software products; 2018: Includes Virtual Desktop terminal services
replacement and $75K for Asset Management software *placeholder*
Police Equipment
10,395
10,395
26,100
26,100
2017: PeACEq training mgmt. software to track training and employee evaluations; 2018: Replace existing headsets,
vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K)
4
March 20, 2018 - Page 63 of 89
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
New Project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
(Fav/Unfav)
Budget
Supplemental
Amended
Hardware Purchases
175,000
172,471
2,529
150,000
150,000
2017: $120K PC and laptop replacements (150-175 total); $55K Omnicube at Fire Station3; Scheduled rotation of PCs,
printers and servers; 2018: Replacement of 50 workstations
Data Center (Computer Rooms)
894,036
894,036
15,000
894,036
909,036
Re -appropriate for possible relocation of data center; This includes remodel / retrofit of upper and lower computer
rooms ( power, heating / cooling, fire suppression). Possible relocation into a combined room offsite is being explored.
Website and e-commerce
12,000
6,403
5,597
12,000
12,000
Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs
Fiber Optics / Cabling Systems in Buildings
15,000
12,825
2,175
62,000
62,000
2017/2018: Repair, maintain & upgrade cabling/network Infrastructure; 2018: Install fiber optics from data center to
CenturyLink
Network upgrades
30,000
25,953
4,047
30,000
30,000
Computer network systems - replacement cycle every 3-5 years
Phone System
82,855
46,051
36,804
52,000
25,220
77,220
Re -appropriate for continuation of IPO Phone system replacement ($25.2K); normal replacement of 1pads, (phones
$20K; 2018: phone system; replacement of phones, headsets
Business Systems Replacement
297,825
27,125
270,700
-
308,700
Re -appropriate for $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR
software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating
costs is $20/yr.)
Public Safety System
100,000
76,232
23,768
74,000
23,768
97,768
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and
fire truck laptops and software used to push information to TOV and other agencies; Re -appropriate for Fire and
police mobile data computer replacement ($24K)
Transit Center Generator
27,662
14,564
13,099
-
-
Replacement of generator at the Vail Village transit center; includes testing and connecting elevator to generator
service.
Extrication Equipment
-
-
-
100,000
100,000
To purchase updated extrication equipment that will work with newer and more advanced vehicles
Generator for East Vail Fire Station
10,290
-
10,290
-
-
Replacement outdated generator at Station 1
RHMAEC trailer (TOV's portion)
60,000
60,000
TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County)- Eagle county is putting $120K towards
this vehicle. In return for TOV's higher contribution yearly RHMAEC fees will be credited.
Portable vehicle lift
15,658
-
15,658
-
-
Replacement lift to service vehicles in fleet; current lift is 30 years old
Fire engine equipment
50,000
50,000
To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used
when other engines our being repaired or in an emergency
Vehicle Expansion
746,500
687,536
58,964
265,000
265,000
2017: Snowplow ($210K), Loader with plow($290K) , sweeper broom for loader ($25K); 2016: 4 flatbed pick up trucks for
Streets crews, Electricians, Irrigation crew, and Wildland Fire, Truck with end dump loader($210) ; 2018: Snow Blower
($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K)
Total Maintenance
6,350,016
3,509,942
2,840,074
4,169,900
2,240,222
6,410,122
Enhancement of Town Assets
Guest Services Enhancements/Wayfinding
956,114
308,430
647,684
-
647,684
647,684
Continuation of Guest Service / Wayfinding enhancements outside of VRA district
East Vail Fire Station
838,228
571,925
266,303
-
-
Renovation of East Vail fire station (Final bill payment in 2016)
Lionshead Express Bus Stop Improvements (VRA)
-
-
-
400,000
400,000
Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround
Vail Spa Heated Walk (VRA)
-
-
-
250,000
250,000
Connect the Lion with Vail Spa via heated sidewalks; $44K reimbursement from the Lion
Energy Enhancements
92,900
5,001
87,899
-
87,899
87,899
Re -appropriate to upgrade Holy Cross transformers and services for more electric charging stations
Vail Memorial Park
50,000
50,000
-
-
-
Council Contribution for Phase II at Vail Memorial Park
East Lionshead Circle Vantage Point Walk (VRA)
185,000
159,811
25,189
-
l 281,432
-
Improvements to Vantage Point walkway as requested by Vantage Point
Heated walkway between underpass and Frist chair (VRA)
287,500
6,069
281,432
-
281,432
Re -appropriate to be completed in conjunction with RSES parking structure
Pedestrian Safety Enhancements
349,876
348,453
1,424
1,500,000
1,500,000
2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); 2017 included
Phase II- Vail Valley Drive and Glen Lyon Crosswalk sign and lighting;
Transit Stop Improvements
475,000
475,000
2018:Transit Lane for express buses at Vail Village Transit Center; Add pedestrian improvements, bus turning
improvements to West Vail Arosa bus stop in West Vail
West Vail Roundabout
-
-
-
350,000
350,000
West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re -bar)
Library Self -Check System Updates
18,000
-
18,000
20,000
18,000
38,000
Re -appropriate for Library replacement kiosk and security gate replacement
5
March 20, 2018 - Page 64 of 89
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
New Project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
(Fav/Unfav)
Budget
Supplemental
Amended
Chamonix- TOV
762,548
532,226
230,322
-
230,322
230,322
Chamonix contingency- TOV
East Meadow Drive Snowmelt
800,000
-
800,000
-
800,000
800,000
Re-appropriate for Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at
same time as the Slifer Square construction. This includes paver removal, snowmelt, asphalt replacements with
concrete pavers; To be done in conjunction with Slifer Square
Slifer Plaza/ Fountain/Storm Sewer
1,455,321
78,202
1,377,119
3,000,000
1,377,119
4,377,119
Re-appropriate for repairs to Silfer Square fountain and storm sewers
West Vail Interchange Sidewalk Repair
-
-
-
500,000
500,000
To repair sidewalk damage underneath the 1-70 bridge
Neighborhood Road Reconstruction
60,490
5,750
54,740
54,740
54,740
Ra appropriate for continuation of 2015/2016 shared drainage project with ERWSD on Rockledge Rd/Frontage
Neighborhood Bridge Reconstruction
1,385,608
31,502
1,354,106
200,000
1,354,106
100,000
1,554,106
Re-appropriate for Bridge Road construction scheduled for 2018
Lionshead Parking Structure Landscape Renovations (VRA)
100,000
100,000
100,000
Re-appropriate for improvements to parking structure landscaping around the eastern areas of the Lionshead
where trees have been lost and planting eroded by years of snow storage
Fire Breathing Apparatus
298,000
298,000
-
-
_
Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have
been identified in the current model, such as failure in high temperature environments; New units would also allow
interoperability with surrounding departments who have gone to this updated unit type. Original budget increased by
$23K
Colorado Ski Museum renovation
500,000
-
500,000
-
500,000
500,000
Re-appropriate for town contribution toward expansion and remodel of Colorado Ski Museum paid in 2018
Parking Entry System / Equipment
34,200
16,163
18,037
93,037
Re-appropriate for ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to
automatic ticketing system to enhance Ford Park parking management
Radio Equipment replacement/expansion
279,205
18,865
260,340
600,000
260,340
860,340
Re-appropriate for additional Radios for backup radios and crew expansion; related yearly County fees ($10K)
included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire.
Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will
not be replaced until 2018)
Hybrid Bus Battery Replacement
431,772
431,772
431,772
431,772
Re-appropriate for scheduled replacement; Estimated life of 6 years; While batteries are passed their lifecycle
replacement has not been needed as of yet
Replace Buses
6,603,500
3,373,913
3,229,587
-
3,229,587
3,229,587
Re-appropriate for 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus);
2020 7 buses for replacement at $800K each, plus 4 charging stations at $40K each, and $30K for additional power
chargers. Grant funding is being pursued.
Resort App
155,817
155,817
-
-
-
Town "Resort App" mobile application; annual expenses have been transferred to operating budget
Public Works Shops & Maintenance Buildings
150,000
-
150,000
150,000
150,000
300,000
Re-appropriate for Public Works shops HVAC ($150K each in 2017 and 2018)
Public Works Building Remodel
-
-
-
150,000
150,000
2018: $150K Design for PW building remodel
Public Works Equipment Wash Down/WQ Improvements
246,967
246,967
246,967
246,967
Re-appropriate for exterior wash area for large trucks not safe in the winter; also includes improvement to how
the waste water is disposed
Total Enhancements
16,041,046
5,960,126
10,080,920
7,595,000
9,863,005
17,458,005
New Assets
Municipal Redevelopment
359,330
58,687
300,643
300,643
300,643
Re-appropriate for planning of possible future municipal building redevelopment evaluated as part of the Civic
Center Master Plan
Red Sandstone Parking Structure (VRA)
1,350,000
371,959
978,041
13,718,912
978,041
14,696,953
Re-appropriate for construction of 4 level parking structure at Red Sandstone Elementary school, with
contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA
VVMC / TOV Frontage Road improvements
455,000
252,771
202,229
-
202,229
202,229
Re-appropriate for VVMC/TOV joint project on Frontage Road; Improvements would span from LH Parking structure
to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2020: VVMC plans for expansion;
Improvements would span from LH Parking structure to Municipal building; funded by VRA ($3.6M to be repaid by VRA
$100K in 2020 and $3.5M in 2021, Traffic impact fee ($3.15M), Remaining CPF & Developments ($2.25M)
Chamonix Housing Development
17,728,000
13,644,849
4,083,151
-
4,083,151
4,083,151
Re-appropriate for final construction of Chamonix Vail
6
March 20, 2018 - Page 65 of 89
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
New Project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
(Fav/Unfav)
Budget
Supplemental
Amended
1-70 Underpass (VRA)
3,888,587
3,395,597
492,990
492,990
492,990
Re -appropriate for final bills; 2015-2017 is the town's portion of this project since we were awarded RAMP funding
from CDOT and includes the budget increase approved by both Council and CDOT
Public Art (VRA)
173,325
173,250
75
-
-
1-70 Underpass art project
East LH Circle pathway to Dobson (VRA)
100,000
6,440
93,560
-
93,560
93,560
Re -appropriate planning and design to Improve connection from the E LionsHead bus stop to Dobson
originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision
Dobson Plaza (VRA)
100,000
100,000
100,000
100,000
Re -appropriate planning/design to redevelop the center plaza of Dobson for better flow of bus traffic, people
traffic (concerts) originally scheduled in 2016; Project has been moved to unfunded pending the civic center master
plan revision
Buy -down Program(Affordable Housing)
-
438
(438)
500,000
(500,000)
-
Remove $500K for Indeed program transferred to 2017 Housing Fund Budget;
Underground Utility improvements
325,000
203,872
121,128
121,128
121,128
Re -appropriate $50K for undergrounding electric between Glen Lyon office building and Liftside; Remaining for Big Horn
Rd and S Frontage Rd design to be completed in 2018
Total New Assets:
24,479,242
18,107,864
6,371,378
14,218,912
5,871,742
20,090,654
Total Expenditures
46,870,304
27,577,932
19,292,372
25,983,812
17,974,969
43,958,781
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
5,876,912
4,179,718
(1,697,194)
2,156,000
2,046,023
I (761,550
4,202,023
2017: 1-70 Underpass ($3.9M); $177K public art; $31K for Lionshead parking expansion joints; Lionshead parking
structure landscape improvements and Vantage Point Walk; LH Circle pathway to Dobson ($100K); Dobson Plaza
($100K); Red Sandstone Parking Garage ($1.3M); 2018: $1.5M Red Sandstone, $400K Lionshead Express Bus
Stop, $206K Vail Spa heated sidewalk; Re -appropriate $2.0M from unused 2017
Transfer to Housing Fund
(4,904,530)
(4,904,530)
-
-
(761,550)
Fund the purchase Altair Vail unit $261.6K by Housing Fund; 500K transfer to fund the Vail InDeed program
Transfer to Dispatch Fund
(150,000)
(150,000)
-
-
-
-
Transfer from Dispatch for Radio Tower project (TOV portion)
Revenue Over (Under) Expenditures
(30,932,823)
(14,948,666)
15,984,156
11,318,167
(16,640,496)
(5,322,329)
Beginning Fund Balance
35,990,414
35,990,414
5,057,591
15,984,156
21,041,748
Ending Fund Balance
5,057,591
21,041,748
16,375,759
15,719,419
7
March 20, 2018 - Page 66 of 89
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
(Unaudited)
2017 2017 Variance 2018 1st 2018
Amended Actual (Fav/Unfav) Original Supplemental Amended
Revenue
Housing Fee in Lieu (balance) $ 3,112,482 $ 3,112,482 $ - $ - $ - $
Housing Fee in Lieu (2017 collections) 316,557 316,557
Transfer from Capital Projects Fund (balance) 667,500 667,500
Capital Projects Funding - New 1,124,548 1,124,548 761,550 761,550
Total Revenue 5,221,087 5,221,087 - 761,550 761,550
Expenditures
InDEED Program
Solar Vail Housing Development
Buy Down Housing
Total Expenditures
Operating Income
500,000
4,225,000
496,087 328,588
5,221,087 328,588
500,000
4,225,000
167,499
4,892,499
1,000,000 1,000,000
4,225,000 4,225,000
429,049 429,049
5,654,049 5,654,049
4,892,499 4,892,499 - (4,892,499) (4,892,499)
Beginning Fund Balance - 4,892,499
Ending Fund Balance
$ - $ 4,892,499 $ $
8
March 20, 2018 - Page 67 of 89
9
March 20, 2018 - Page 68 of 89
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
New project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
Fav/Unfav)
Budget
Supplemental
Amended
Revenue
Real Estate Transfer Tax
$ 5,850,000
$ 6,313,611
$ 463,611
$ 6,100,000
$ 6,100,000
2018 is a 3% increase from 2017 budget and includes some additional from new real estate
sales such as Lion
Golf Course Lease
140,094
141,605
1,511
165,000
165,000
Annual lease payment from Vail Recreation District; annual increase will be based on CPI -
deposited to "Recreation Enhancement Account" (accompanying expenditure listed below)
Intergovernmental Revenue
882,643
54,522
(828,121)
20,000
215,8,
235,847
2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $12K
grant from the Colorado Department of Agriculture for TOV noxious weed program;
$39K GOCO grant for riparian plants near covered bridge and Vail Valley Drive;
$135K state funding for water mitigation at PW to be received in 2018 when work is
completed; $20K lottery revenue2017: $135K State funding for water mitigation for PW
runoff- See corresponding expenditure below; $20K from Eagle County for Intermountain
Fuels project; $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality
improvements at East Vail Interchange, Eagle County contribution for Intermountain Fuels
project- see corresponding expenditure below;
Project Reimbursements
76,650
122,665
46,015
8,098 8 098
2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels
Project; $2.1K use of Sole Power Donations
Donations
23,855
19,257
(4,598)
-
-
Use of $5.7K Sole Power Donations received in 2016
Recreation Amenity Fees
10,000
27,397
17,397
10,000
10,000
Earnings on Investments and Other
49,064
89,658
40,594
49,059
49,059
0.7% rate assumed; 2018: Reimbursement from bag fee collections for Clean -Up Day and
America Recycles Day.
Total Revenue
7,032,306
6,768,714
(263,592)
6,344,059
223,945
6,568,004
Expenditures
Maintain Town Assets
Annual Park and Landscape Maintenance
1,577,134
1,464,532
112,602
1,669,395
1,696,395
Ongoing path, park and open space maintenance, project mgmt.; $12K grant from the
Colorado Department of Agriculture for the town's noxious weed program; $15K to
renew partnership with USFS for noxious weed management program
Management Fee to General Fund (5%)
292,500
315,680
(23,180)
305,000
305,000
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
104,270
103,898
371
65,000
65,000
Tree removal project along Gore Creek in 2017 utilizing 2016 savings; Per Council 4/18,
add $20K; Regular maintenance for tree health within the town (spraying, removing, new
trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -
planting program for lost trees
Forest Health Management
268,655
228,854
39,801
277,248
277,248
Operating budget for Wildland Fire crew; 2017 increase for replacement of 1 radio ($4.5K)
and new wildland hose ($4K)
Forest Health VHF Radios
-
-
31,863
31,863
2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County;
Will enable communication with other agencies using this technology such as Summit
County
9
March 20, 2018 - Page 68 of 89
10
March 20, 2018 - Page 69 of 89
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
New project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
Fav/Unfav)
Budget
Supplemental
Amended
Intermountain Fuels Reduction
733,656
670,328
63,328
5,000
74,328
Re -appropriate to complete Intermountain Fuels Project $63.3K and reflect Nature
Conservancy contribution $6K- See corresponding reimbursement above; 2018:
Phase 111 ($5K); 2017 included $677.7K for Phase II and contributions from Eagle
County($20K) and Nature Conservancy ($36K);2016 included $63.7K for Phase I
Street Furniture Replacement
57,588
56,134
1,453
25,000
25,000
Utilize 2016 savings for additional benches and bike rack replacements in 2017; also
includes annual replacement or capital repairs, benches, recycling and bike racks
Rec. Path Capital Maint
204,135
139,302
64,833
110,986
110,986
Capital maintenance of the town's recreation path system
Park /Playground Capital Maintenance
83,025
83,018
7
160,076
235,076
Transfer $75K from Stephen's park for park safety improvements; Annual maintenance
items include projects such as playground surface refurbishing, replacing bear -proof trash
cans, painting/staining of play structures, picnic shelter additions/repairs, and fence
maintenance; 2018 includes $54K increase for improvements to access into Staub Park
Adopt A Trail
5,000
5,000
_
Mid-cycle Adopt A Trail Council Contribution for trail in or bordering the Town; Council has
requested an update in the fall
Alpine Garden Support
69,700
69,700
69,700
69,700
Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow
town's general operating annual increase
Alpine Garden Fountains
30,000
10,567
19,433
19,000
19,433
38,433
Re -appropriate 2017 Council Contribution to complete repairs to BFAG water
features- original contribution $30K
Eagle River Watershed Support
59,450
59,450
-
45,450
45,450
Annual support of the Eagle River Watershed Council programs with 1% increase for 2017
Public Art - Operating
106,846
103,374
3,472
111,201
-
111,201
Art in Public Places programming
Environmental Sustainability
501,415
471,792
29,623
489,465
43,098 532,563
Environmental EMS system $34K ($12K re -appropriate from 2017, $22K new
funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky Mountain
Climate Membership; $2.1 K for Sole Power awards and prizes- See corresponding
reimbursement above: Environmental Sustainability programs; 2017 included $62K to
complete Sustainable Destination Certification; $12K for energy management software to
track the town's progress toward goals; $15K Solar feasibility study
Total Maintenance
4,093,374
3,781,629
311,745
3,384,384
233,859
3,618,243
Enhancement of Town Assets
Gore Valley Trail Reconstruction Conoco to Donovan
-
-
450,000
450,000
Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion
Glen Lyon Rec. Path Reconstruction
150,000
118,637
31,363
Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70
underpass ($150K)
North Recreation Path- Sun Vail to Pedestrian Bridge
-
-
125,000
110,000
II
235,000
$110K requested for the North Recreation Bike Path reconstruction on North
Frontage road between Sun Vail and the pedestrian Bridge estimated at $235K to
coincide with Red Sandstone parking garage project
Chalet Road Sport Courts
40,000
1,537
38,463
-
38,463
38,463
Re -appropriate to install acoustic barriers to minimize noise
Soft Surface Trails
100,000
31,892
68,109
100,000
68,109
168,109
Re -appropriate for Trail enhancements pending Open Lands Plan
Vail Transit Center Landscape
125,000
125,000
Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail
TRC
10
March 20, 2018 - Page 69 of 89
11
March 20, 2018 - Page 70 of 89
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
New project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
Fav/Unfav)
Budget
Supplemental
Amended
Donovan Park Improvements
64,947
38,748
26,200
-
-
-
Final payment for Donovan Park picnic shelter and playground maintenance completed in
2017
Library Recreation Path Reconstruction
10,000
10,000
-
-
-
Repairs to the recreation path from the Vail Library to Lionshead
Streamtract Education/Mitigation
273,199
170,138
103,061
103,061
103,061
Re -appropriate for water quality and streamtract education, outreach, signage and
marketing; water quality personnel
Water Quality Infrastructure
1,527,773
65,592
1,462,181
1,050,000
1,462,181
2,512,181
Re -appropriation of 2017 funds to continue water quality improvement to Gore
Creek; Stormwater site specific water and water quality construction projects as part
of "Restore the Gore ;2017 rollover Includes $135K for water mitigation at PW from grant
for roof runoff
Streambank Mitigation
636,806
155,195
481,611
350,000
550,458
900,458
2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements;
$38,847 Great Outdoors grant for riparian plants near covered bridge and Vail Valley
Drive; Re -appropriate Riparian Site specific construction projects for Water Quality
Strategic Action Plan
East Vail Water Quality TAPS
1,125,111
1,125,111
1,125,111
1,125,111
Re -appropriate for East Vail Water Quality Improvements; Rollover Includes CDOT
TAP grant funding of $700K in 2017
East Vail Interchange Improvements
988,807
64,847
923,960
500,000
923,960
1,423,960
Re -appropriate for landscaping design and construction of the interchange
Dowd Junction repairs and improvements
406,485
67,970
338,515
1,800,000
338,515
(75,000)
2,138,515
Continuation for re -stabilization of Dowd Junction path; Repairs to culverts,
drainage, and preventative improvements; project in cooperation with Eagle River
Water and Sand (ERWSC)- scheduled for Fall 2018
Stephens Park Safety Improvements
-
-
225,000
150,000
Transfer $75K to Capital Park Maintenance to address urgent park safety needs in a
variety of playgrounds; Access improvements to include extended sidewalk, new stairs
and other site improvements; playground was built in 1990's
Bighorn Park Improvements
225,000
211,792
13,208
13,208
13,208
2018: Re -appropriate for drainage repairs and improvements near pavilion; 2017:
Transfer budget from Ford Park projects; Park improvements and upgrades including
shelter upgrade, ADA access, drainage improvements, playground mtc, new stairs added
to west end, irrigation improvements, and planting around pond
Ford Park Portal Improvements
330,704
306,836
23,868
-
23,868
23,868
Re -appropriate for final portal feature
Open Lands Plan
327,192
72,568
254,623
150,000
254,623
404,623
Continuation of Comprehensive Open Lands Plan Update
Open Space Land Acquisition
-
-
-
-
150,000
Acquisition of East Moran streamtract parcel
Booth Creek Park
384,768
75,920
308,848
-
40,000
40,000
18pae o modify n em
foottraffic areas andpatterplaygroundinpark; structures;2017:RedTennis ent
20entire:Re-appropark includingrittennis$40Ktcourtods, covered
of
court ($262K) and playground ($385K).
Public M General program /art
567,310
34,264
533,046
85,000
533,226
618,226
To purchase sculptures, artwork, art programs and events; remainder is re -appropriated
each year to accumulate enough funds. Also includes 2017 sales from manhole covers
Public M - Winterfest
32,380
32,028
352
-
352
352
Carry over balance from 2017 for final 2017/2018 Winterfest bills ($352).
Seibert Memorial Statue
150,000 150,000
Placeholder for Pete Seibert Memorial statue- contigent upon remaiing funds to be raised
during 2018 budget year
Total Enhancements
7,190,482
1,447,965
5,742,517
4,960,000 5,810,135 10,770,135
VRD-Managed Facility Projects
Recreation Enhancement Account
140,094
-
140,094
165,000
140,094
305,094
Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance;
11
March 20, 2018 - Page 70 of 89
12
March 20, 2018 - Page 71 of 89
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
New project Requests
(Unaudited)
2017
2017
Variance
2018
1st
2018
Amended
Actual
Fav/Unfav)
Budget
Supplemental
Amended
Golf Course - Other
622,372
-
622,372
384,769
622,372
1,007,141
Re-appropriate from 2017 for design and planning to replace bridges at holes 13 & 14
($50K), replace stone veneer with timber railings ($16.4K),rebuild irrigation pumps
($13.1K); $400K for storage building; asphalt driving and parking area; 2018: Replacement
of bridges at holes 14&15 ($370.7K), replace radiant tube heaters ($11.3K), pump house
exterior ($2.8K);
Dobson Ice Arena
408,878
5,773
403,105
68,206
403,105
471,311
Re-appropriate from 2017 to complete pavers and concrete slab replacement
($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K),
clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical
room ($120.2K); 2018: Replace windows and heat pumps ($68K)
Ford Park / Tennis Center Improvements
178,245
52,800
125,445
61,256
96,675
157,931
Re-appropriate from 2017 to complete replace gutters ($9.3K), remodel bathrooms ($31K),
replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters
($18.6K); 2018: Stain wood siding of concessions ($5.6K) and restrooms ($5.6K), $50K for
restroom remodel
Athletic Fields
29,445
-
29,445
6,078
29,445
35,523
Re-appropriate from 2017 to paint wood structure and exterior trim ($8K), rooftop
replacement for restrooms and athletic field ($21.3K); 2018: Seal coat and crack fill in
parking lot ($6K)
Gymnastics Center
52,089
-
52,089
-
52,089
52,089
Re-appropriate to Install a new cooling system ($52.1)
Nature Center
109,754
22,514
87,240
87,240
87,240
Re-appropriate to complete research on historical preservation and design ($17.8K);
Exterior windows, doors, wood siding and slope roof ($69.8K)
Total VRD-Managed Facility Projects
1,540,877
81,086
1,459,790
685,309
1,431,020
2,116,329
New Assets
Golf Clubhouse & Nordic Center
1,077,912
959,183
118,729
-
118,729
118,729
Completion of clubhouse renovation; Total clubhouse cost included $1.165M
reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440,
Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost
estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012
& 2013)
Ford Park Improvements & Fields
675,624
559,205
116,420
55,000
116,420
171,420
Re-appropriate for softball field shelter currently undergoing re-evaluation $116.4K ;
2018: Ford Park Soccer Field ADA Route ($55K)
Total New Assets:
1,753,536
1,518,389
235,149
55,000
235,149
290,149
Total Expenditures
14,578,269
6,829,069
7,749,201
9,084,693
7,710,163
16,794,856
Revenue Over (Under) Expenditures
(7,545,963)
(60,355)
7,485,609
(2,740,634)
7,485,609
(10,226,852)
Beginning Fund Balance
11,256,285
11,256,285
3,710,322
7,440,716
11,195,930
Ending Fund Balance
$ 3,710,322
$ 11,195,930
$ 969,688
$ 969,077
12
March 20, 2018 - Page 71 of 89
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade-ins
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2017
Amended
(Unaudited)
2017 Variance
Actual (Fav/Unfav)
2018
Proposed 1st
Budget Supplemental
$ 3,068,794 $ 3,026,321
10,000 46,291
14,209 10,815
152,730 251,085
3,245,733 3,334,512
$ (42,473) $ 3,204,133
36,291 10,000
(3,394) 7,500
98,355 130,483
88,779 3,352,116
1,140, 936 1,137, 018 3,918 1,186, 555
1,332,013 1,217, 526 114,487 1,413,188
1,280,200 1,095,011 185,189 703,700
143,500
2018
Amended
$ 3,204,133
10,000
7,500
130,483
3,352,116
1,186, 555
1,413,188
847,200
3,753,149 3,449,555 303,594 3,303,443
143,500 3,446,943
(507,416) (115,043) 392,373 48,673
(94,827)
2,281,680 2,281,680
1,774,264
392,373 2,166,637
$ 1,774,264 $ 2,166,637
$ 1,822,937
$ 2,071,810
13
Re -appropriate for buy-
out of fuel tank and
field distribution
system ($125K), Air
Compresser ($18.5K)
March 20, 2018 - Page 72 of 89
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
(Unaudited) 2018
2017 2017 Variance Proposed 1st 2018
Amended Actual (Fav/Unfav) Budget Supplemental Amended
Revenue
E911 Board Revenue $ 766,809 $ 776,809 $ 10,000 $ 762,176 $ 762,176
Interagency Charges 1,245,407 1,231,642 (13,765) 1,279,892 1,279,892
Other State Revenues 15,815 19,549 3,734 - -
Town of Vail Interagency Charge 663,307 659,571 (3,736) 659,608 659,608
Earnings on Investments 6,594 7,027 433 6,050 6,050
Project Reimbursement 400,000 36,000 (364,000) 364,000 364,000
Other 445 445
Total Revenue 3,097,932 2,731,043 (366,889) 2,707,726 364,000 3,071,726
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
2,092,014
505,874
940,641
2,019,505
485,066
366,050
72,509
20,808
574,591
2,149,392
510,569
119,500
550,000
2,149,392
510,569
Timing of
reimbursements
669,500 Reappropriate for
CAD/RMS Upgrade
Total Expenditures 3,538,529 2,870,621
Revenue Over (Under) Expenditures
Other Financing Sources (Uses)
Transfer from Capital Projects Fund
Total Financing Sources (Uses)
Surplus Net of Transfers & New Programs
Beginning Fund Balance
Ending Fund Balance
667,908 2,779,461
550,000 3,329,461
(440,597) (139,578) 301,019 (71,735) (186,000) (257,735)
150,000 150,000
150,000 150,000
(290,597) 10,422 301,019 (71,735) (186,000) (257,735)
1,154,836 1,154,836 864,239 301,019 1,165,258
$ 864,239 $ 1,165,258
$ 792,503 $ 907,522
14
March 20, 2018 - Page 73 of 89
ORDINANCE NO. 6
SERIES OF 2018
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, HOUSING FUND, HEAVY EQUIPMENT FUND, REAL
ESTATE TRANSFER TAX FUND, DISPATCH SERVICES FUND OF THE 2018 BUDGET FOR
THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET
FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2018 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
14, Series of 2017, adopting the 2018 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2018 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund
Capital Projects Fund
Housing Fund
Real Estate Transfer Tax Fund
Heavy Equipment Fund
Dispatch Services Fund
Total
$ 391,700
18,736,519
5,654,049
7,710,163
143,500
550,000
$ 33,185,931
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
Ordinance No. 6, Series of 2018
March 20, 2018 - Page 74 of 89
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 6th day of March, 2018, and a public hearing shall be held on this Ordinance
on the 20th day of March, 2018, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 20th
day of March 2018.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 6, Series of 2018
March 20, 2018 - Page 75 of 89
TOWN Of UAIL
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 7, Series of 2018, Second Reading, An Ordinance Amending
Section 10-1-3 of the Vail Town Code to Add an Amendment to the 2015 International Residential
Code Previously Adopted by the Town by Reference
PRESENTER(S): Chris Jarecki, Chief Building Official
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny
Ordinance 7, Series of 2018 upon second reading.
BACKGROUND: The purpose of Ordinance No. 7, Series of 2018 is to clarify that compliance
with Section R302.1 of the International Residential Code when reviewing and constructing two-
family dwellings (duplexes) with known lot lines that separate the units along the shared wall.
Projections such as roof eaves, doors, windows and other openings are strictly prohibited by this
section of the code. The practice of subdividing these properties is commonplace and this
Ordinance allows for continued design and construction of these residential structures as has been
the practice for many years. Ordinance No. 7, Series of 2018 was unanimously Approved (6-0) on
First Reading with no changes.
STAFF RECOMMENDATION: Approve, approve with amendments, or deny Ordinance No. 7,
Series of 2018 upon second reading.
ATTACHMENTS:
Description
Memo Ord. No. 7 Second Reading
Ordinance 7, Series 2018
Exhibit A
Exhibit B
March 20, 2018 - Page 76 of 89
TOWN of vain f
Memorandum
To: Vail Town Council
From: Town of Vail Community Development Department
Building and Fire Board of Appeals
Christopher "CJ" Jarecki, Chief Building Official
Date: March 6, 2018
Subject: Ordinance No. 7, Series of 2018 — Amendment to the International Residential
Code as Adopted in Ordinance No. 14, Series of 2015
Summary:
The purpose of this memorandum is to provide information to the Vail Town Council
regarding adoption of an Ordinance that will amend the previously adopted International
Residential Code as recommended by the Building and Fire Board of Appeals. The
members of the Building and Fire Board of Appeals making this recommendation are:
• Mark J. Mueller, PE Structural Engineer
• Steve Loftus Mechanical Engineer
• Rollie Kjesbo General Contractor
• Kathy Langenwalter, RA Architect
• Kyle Webb, RA Architect
• Mark Hollenbeck General Contractor
• Mark Donaldson, RA Architect
In order to ensure compliance with the provisions of the International Residential Code
(IRC), it has become apparent that, due to the characteristics of the majority of two-
family residential units within the Town of Vail, an exception to a code section is
necessary.
Background:
In general, a typical "duplex" is regulated as a two-family dwelling unit in accordance
with the IRC, with no assumed property line. As such, a permitted two-family dwelling
under the IRC needs no additional protection for proposed openings (e.g.: windows and
doors) and projections (e.g.: roof eaves). However, when performing design, code
review, construction and subsequent inspections on these duplexes, it becomes
12/14/2017 Page 1
March 20, 2018 - Page 77 of 89
impossible to meet the prescriptive requirements set forth within the IRC when
property/lot lines dividing the dwelling units are known to exist.
The root of the situation stems from adding property lines along the shared wall of the
two-family dwelling for financial gains. The practice of this type of subdivision has been
in place for many years and continues to occur on a regular basis. When subdivision
happens to existing buildings, the Building Department has no say in the matter and
quite honestly, the addition of this "imaginary line" has not made the building any less
safe. But, if the line is indicated on a new drawing when presented to the Building
Department for review, it cannot be ignored and a majority of new designs cannot meet
code requirements.
The specific code section in question is R302, Fire -Resistant Construction (see Exhibit
A). The section details the requirements for all fire-resistant rated construction when
designing and building a residential structure. Within the section, Tables R302.1(1) and
R302.1(2) deal specifically with exterior walls, projections, openings and penetrations
and what is required of these construction elements in their relation to lot lines (i.e:
separation distances).
While examining the tables, it is easy to determine that when property/lot lines are
indicated, any projections or openings that encroach upon those lines are not permitted
— specifically when dealing with more modern, offset style duplexes which are
commonplace here in Vail (see Exhibit B). This has backed the Building Department
and the design community into a corner when trying to ensure code compliance.
Opinions relating to this matter have been requested and received from numerous
experts in the building code industry, including other Building Officials and the
International Code Council. These opinions have varied slightly, but most came to the
same conclusion: with automatic sprinkler systems and the use of section R104.11 of
the IRC (Alternate Materials, Designs and Methods), each jurisdiction has the ability to
ensure that the life safety intent of the code is achieved without meeting the specific,
prescriptive methods. To quote the response received from the International Code
Council — "...In my opinion, it is up to local jurisdictions to establish how they are going
to address these issues..."
The Building and Fire Board of Appeals feels that adopting the Ordinance will clarify
how the Town of Vail is addressing the issue of walls, projections, openings or
penetrations that occur along the lot line that divides the duplex and the platted
property.
Action Requested:
Town Council shall approve, approve with modifications, or deny Ordinance No.7,
Series of 2018 based on recommendation from the Building and Fire Board of Appeals.
12/14/2017 Page 2
March 20, 2018 - Page 78 of 89
Recommendation:
Staff and the Building and Fire Code Board of Appeals recommends approval and
adoption of Ordinance 7, Series of 2018.
Thank you for your consideration in this matter.
12/14/2017 Page 3
March 20, 2018 - Page 79 of 89
ORDINANCE NO. 7
SERIES OF 2018
AN ORDINANCE AMENDING SECTION 10-1-3 OF THE VAIL TOWN CODE TO ADD
AN AMENDMENT TO THE 2015 INTERNATIONAL RESIDENTIAL CODE
PREVIOUSLY ADOPTED BY THE TOWN BY REFERENCE
WHEREAS, the Town previously adopted the 2015 edition of the International
Residential Code by reference, with amendments; and
WHEREAS, the Town's Building and Fire Code Appeals Board has
recommended that the Town adopt an additional amendment to the 2015 edition of the
International Residential Code.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Section 10-1-3 of the Vail Town Code is hereby amended by the
addition of the following amendment to the International Residential Code, 2015 edition,
to be inserted in numerical order:
10-1-3: AMENDMENTS TO RESIDENTIAL CODE:
* * *
Section R302.1 — Exterior Walls: Section R302.1 is amended by the
addition of the following:
"Exception: 6. Walls, projections, openings or penetrations of two-
family dwelling units with a lot line separating the units along the
shared wall."
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 3. The amendment of any provision of the Vail Town Code in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or ordinance
previously repealed or superseded unless expressly stated herein.
Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
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repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of March, 2018 and a
public hearing and second reading of this Ordinance set for the 20th day of March, 2018
in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
David Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
INTRODUCED, READ, ADOPTED AND ENACTED ON THE SECOND
READING AND ORDERED PUBLISHED IN FULL this 20th day of March, 2018.
ATTEST:
Patty McKenny, Town Clerk
2
David Chapin, Mayor
3/1/2018
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BUILDING PLANNING
TOWN COUNCIL - EXHIBIT A
R301.6 Roof load. The roof shall be designed for the live
load indicated in Table R301.6 or the snow load indicated in
Table R301.2(1), whichever is greater.
TABLE R301.6
MINIMUM ROOF LIVE LOADS IN POUNDS -FORCE PER SQUARE
FOOT OF HORIZONTAL PROJECTION
ROOF SLOPE
TRIBUTARY LOADED AREA IN
SQUARE FEET FOR ANY
STRUCTURAL MEMBER
0 to 200
201 to GOO
Over 600
Flat or rise less than 4 inches per
foot (1:3)
ZO
16
12
Rise 4 inches per foot (1:3) to
less than 12 inches per foot (1:1)
16
14
12
Rise 12 inches per foot (1:I)
and greater
12
12
12
For SI: 1 square foot = 0.0929 m1, 1 pound per square foot = 0.0479 kPa,
1 inch per foot = 83.3 mm/m.
R301.7 Deflection. The allowable deflection of any struc-
tural member under the live Ioad listed in Sections 8301.5
and R301.6 or wind loads determined by Section 8301.2.1
shall not exceed the values in Table 8301.7.
TABLE R301.7
ALLOWABLE DEFLECTION OF STRUCTURAL MEMBERS"
STRUCTURAL MEMBER
ALLOWABLE
DEFLECTION
Rafters having slopes greater than 3:12 with
finished ceiling not attached to rafters
/1180
Interior walls and partitions
HI180
Floors
L/360
Ceilings with brittle finishes (including plaster
and stucco)
11360
Ceilings with flexible finishes (including gypsum
board)
/1240
All other structural members
L1240
Exterior walls—wind loads' with plaster or
stucco finish
X360
Exterior walls—wind loads' with other brittle
finishes
H1240
Exterior walls—wind loads' with flexible finishes
H120'
Lintels supporting masonry veneer walls'
11600
Note: L= span length, H= span height.
a. For the purpose of the determining deflection limits herein, the wind load
shall be permitted to be taken as 0.7 times the component and cladding
(ASD) loads obtained from Table R301.2(2).
b For cantilever members, L shall be taken as twice the length of the
cantilever.
c. For aluminum structural members or panels used in roofs or walls of
sunroarn additions or patio covers, not supporting edge of glass or
sandwich panels, the total load deflection shall not exceed L160. For
continuous aluminum structural members supporting edge of glass, the
total load deflection shall not exceed LI175 for each glass lite or L160 for
the entire length of the member, whichever is more stringent. For
sandwich panels used in roofs or walls of sunroom additions or patio
covers, the total load deflection shall not exceed L1120.
d. Deflection for exterior walls with interior gypsum board finish shall be
limited to an allowable deflection of 111180.
e. Refer to Section R703.8.2.
8301.8 Nominal sizes. For the purposes of this code, dimen-
sions of lumber specified shall be deemed to be nominal
dimensions unless specifically designated as actual dimen-
sions.
SECTION R302
FIRE-RESISTANT CONSTRUCTION
R302.1 Exterior walls. Construction, projections, openings
and penetrations of exterior walls of dwellings and accessory
buildings shall comply with Table R302.1(1); or dwellings
equipped throughout with an automatic sprinkler system
installed in accordance with Section P2904 shall comply
with Table R302.1(2) .
Exceptions:
1. Walls, projections, openings or penetrations in walls
perpendicular to the line used to determine the fire
separation distance.
2. Walls of dwellings and accessory structures located
on the same lot.
3. Detached tool sheds and storage sheds, playhouses
and similar structures exempted from permits are
not required to provide wall protection based on
location on the Jot. Projections beyond the exterior
wall shall not extend over the lot line.
4. Detached garages accessory to a dwelling located
within 2 feet (610 mm) of a lot line are perrnitted to
have roof eave projections not exceeding 4 inches
(102 mm).
5. Foundation vents installed in compliance with this
code are permitted.
R302.2 Townhouses. Common walls separating townhouses
shall be assigned a fire -resistance rating in accordance with
Section R302.2, Item 1 or 2. The common wall shared by two
townhouses shall be constructed without plumbing or
mechanical equipment, ducts or vents in the cavity of the
conunon wall. The wall shall be rated for fire exposure from
both sides and shall extend to and be tight against exterior
walls and the underside of the roof sheathing. Electrical
installations shall be in accordance with Chapters 34 through
43. Penetrations of the membrane of common walls for elec-
trical outlet boxes shall be in accordance with Section
R302.4.
1. Where a fire sprinkler system in accordance with
Section P2904 is provided, the common wall shall
be not less than a I -hour fire -resistance -rated wall
assembly tested in accordance with ASTM E 119 or
UL 263.
2. Where a fire sprinkler system in accordance with
Section P2904 is not provided, the common wall
shall be not less than a 2 -hour fire -resistance -rated
wall assembly tested in accordance with ASTM E
119 or UL 263.
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March 20, 2018 - Page 82 of 89
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BUILDING PLANNING
TABLE R302.1(1)
EXTERIOR WALLS
EXTERIOR WALL ELEMENT
MINIMUM
FIRE -RESISTANCE RATING
MINIMUM FIRE
SEPARATION DISTANCE
Walls
Fire resistance rated
1 hour—tested in accordance with ASTM E 119
or UL 263 with exposure from both sides
5 feet
Not fire -resistance rated
0 hours
z 5 feet
Projections
Not allowed
NIA
< 2 feet
Fire -resistance rated
1 hour on the underside'•'
2 feet to < 5 feet
Not fire -resistance rated
0 hours
? 5 feet
Openings in walls
Not allowed
NIA
< 3 feet
25% maximum of wall area
0 hours
3 feet
Unlimited
0 hours
5 feet
Penetrations
Ali
Comply with Section R302.4
< 3 feet
None required
3 feet
For SI: 1 foot = 304.8 min.
N/A = Not Applicable.
a. Roof eave fire -resistance rating shall be permitted to be reduced to 0 hours on the underside of the eave if fireblocking is provided from the wall top plate to
the underside of the roof sheathing.
b. Roof eave fire -resistance rating shall be permitted to be reduced to 0 hours an the underside of the eave provided that gable vent openings are not installed.
TABLE R302,1(2)
EXTERIOR WALLS—DWELLINGS WITH FIRE SPRINKLERS
EXTERIOR WALL ELEMENT
MINIMUM
FIRE -RESISTANCE RATING
MINIMUM FIRE
SEPARATION DISTANCE
Walls
Fire resistance rated
1 hour—tested in accordance with ASTM E
119 or UL 263 with exposure from the outside
0 feet
Not fire -resistance rated
0 hours
3 feet'
Projections
Not allowed
N/A
< 2 feet
Fire -resistance rated
1 hour on the underside' r
2 feet'
Not fire -resistance rated
0 hours
3 feet
Openings in walls
Not allowed
NIA
< 3 feet
Unlimited
0 hours
3 feet'
Penetrations
All
Comply with Section R302.4
< 3 feet
None required
3 feet'
For SI: 1 foot = 304.8 mm.
N/A = Not Applicable
a. For residential subdivisions where all dwellings are equipped throughout with an automatic sprinkler system installed in accordance with Section P2904, the
Fire separation distance for nonrated exterior walls and rated projections shall be permitted to be reduced to 0 feet, and unlimited unprotected openings and
penetrations shall be permitted, where the adjoining lot provides an open setback yardthat is 6 feet or more in width on the opposite side of the property line.
b. The roof eave fire -resistance rating shall be permitted to be reduced to 0 hours on the underside of the cave if firebiocking is provided from the wall top plate
to the underside of the roof sheathing.
c. The roof eave fire -resistance rating shall be permitted to be reduced to 0 ]tours on the underside of the eave provided that gable vent openings are not installed.
R302.2.1 Continuity. The fire -resistance -rated wall or
assembly separating townhouses shall be continuous from
the foundation to the underside of the roof sheathing, deck
or slab. The fire -resistance rating shall extend the full length
of the wall or assembly, including wall extensions through
and separating attached enclosed accessory structures.
R302.2.2 Parapets for townhouses. Parapets constructed
in accordance with Section R302.2.3 shall be constructed
for townhouses as an extension of exterior walls or com-
mon walls in accordance with the following'
1. Where roof surfaces adjacent to the wall or walls are
at the same elevation, the parapet shall extend not less
than 30 inches (762 mm) above the roof surfaces.
2. Where roof surfaces adjacent to the wall or walls are
at different elevations and the higher roof is not
more than 30 inches (762 mm) above the lower roof,
the parapet shall extend not less than 30 inches (762
mm) above the lower roof surface.
Exception: A parapet is not required in the preced-
ing two cases where the roof covering complies
with a minimum Class C rating as tested in accor-
dance with ASTM E 108 or UL 790 and the roof
decking or sheathing is of noncombustible materi-
als or approved fire -retardant -treated wood for a
distance of 4 feet (1219 mm) on each side of the
wall or walls, or one layer of 5/5 -inch (15.9 mm)
Type X gypsum board is installed directly beneath
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BUILDING PLANNING
the roof decking or sheathing, supported by not
less than nominal 2 -inch (51 mm) ledgers attached
to the sides of the roof framing members, for a dis-
tance of not less than 4 feet (1219 mm) on each side
of the wall or walls and any openings or penetra-
tions in the roof are not within 4 feet (1219 mm) of
the common walls.
3. A parapet is not required where roof surfaces adja-
cent to the wall or walls are at different elevations
and the higher roof is more than 30 inches (762 mm)
above the lower roof. The common wall construc-
tion from the lower roof to the underside of the
higher roof deck shall have not less than a 1 -hour
fire -resistance rating. The wall shall be rated for
exposure from both sides.
R302.2.3 Parapet construction. Parapets shall have the
same fire -resistance rating as that required for the support-
ing wall or walls. On any side adjacent to a roof surface, the
parapet shall have noncombustible faces for the uppermost
18 inches (457 mm), to include counterflashing and coping
materials. Where the roof slopes toward a parapet at slopes
greater than 2 units vertical in 12 units horizontal (I6.7 -per-
cent slope), the parapet shall extend to the same height as
any portion of the roof within a distance of 3 feet (914 mm),
and the height shall be not less than 30 inches (762 mm).
R302.2.4 Structural independence. Each individual
townhouse shall be structurally independent.
Exceptions:
1. Foundations supporting exterior walls or com-
mon walls,
2. Structural roof and wall sheathing from each unit
fastened to the common wall framing.
3. Nonstructural wall and roof coverings.
4. Flashing at termination of roof covering over
common wall.
5, Townhouses separated by a common wall as pro-
vided in Section R302.2, Item 1 or 2.
R302.3 Two-family dwellings. Dwelling units in two-family
dwellings shall be separated from each other by wall and
floor assemblies having not less than a 1 -hour fire -resistance
rating where tested in accordance with ASTM E 119 or UL
263. Fire -resistance -rated floor/ceiling and wall assemblies
shall extend to and be tight against the exterior wall, and wall
assemblies shall extend from the foundation to the underside
of the roof sheathing,
Exceptions:
1. A fire -resistance rating of t12 hour shall be permitted in
buildings equipped throughout with an automatic
sprinkler system installed in accordance with NFPA
13.
2. Wall assemblies need not extend through attic spaces
where the ceiling is protected by not less than 51$ inch
(15,9 mm) Type X gypsum board, an attic draft stop
constructed as specified in Section R302.12.1 is pro-
vided above and along the wall assembly separating
the dwellings and the structural framing supporting
the ceiling is protected by not less than t12 -inch (12.7
nun) gypsum board or equivalent.
R302.3.1 Supporting construction. Where floor assem-
blies are required to be fire -resistance rated by Section
R302.3, the supporting construction of such assemblies
shall have an equal or greater fire -resistance rating.
R302.4 Dwelling unit rated penetrations. Penetrations of
wall or floor -ceiling assemblies required to be fire -resistance
rated in accordance with Section 8302.2 or R302.3 shall be
protected in accordance with this section,
R302.4.1 Through penetrations. Through penetrations of
fire -resistance -rated wall or floor assemblies shall comply
with Section R302.4.1.1 or R302.4.1.2.
Exception: Where the penetrating items are steel, fer-
rous or copper pipes, tubes or conduits, the annular
space shall be protected as follows:
1. In concrete or masonry wall or floor assemblies,
concrete, grout or mortar shall be permitted
where installed to the full thickness of the wall or
floor assembly or the thickness required to main-
tain the fire -resistance rating, provided that both
of the following are complied with:
1.1. The nominal diameter of the penetrating
item is not more than 6 inches (152 mm).
1.2. The area of the opening through the wall
does not exceed 144 square inches (92
900 mm2),
2. The material used to fill the annular space shall
prevent the passage of flame and hot gases suffi-
cient to ignite cotton waste where subjected to
ASTM E 119 or UL 263 time temperature fire
conditions under a positive pressure differential
of not less than 0.01 inch of water (3 Pa) at the
location of the penetration for the time period
equivalent to the fire -resistance rating of the con-
struction penetrated.
R302,4.1.1 Fire -resistance -rated assembly. Penetra-
tions shall be installed as tested in the approved fire -
resistance -rated assembly.
R302.4.1.2 Penetration firestop system. Penetrations
shall be protected by an approved penetration firestop
system installed as tested in accordance with ASTM E
814 or UL 1479, with a positive pressure differential of
not less than 0.01 inch of water (3 Pa) and shall have an
F rating of not less than the required fire -resistance rat-
ing of the wall or floor -ceiling assembly penetrated.
R302.4.2 Membrane penetrations. Membrane penetra-
tions shall comply with Section R302.4.1. Where walls are
required to have a fire -resistance rating, recessed fixtures
shall be installed so that the required fire -resistance rating
will not be reduced.
Exceptions:
1. Membrane penetrations of not more than 2 -hour
fire -resistance -rated walls and partitions by steel
electrical boxes that do not exceed 16 square
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March 20, 2018 - Page 84 of 89
inches (0.0103 m2) in area provided that the aggre-
gate area of the openings through the membrane
does not exceed 100 square inches (0.0645 m2) in
any 100 square feet (9.29 me) of wall area. The
annular space between the wall membrane and the
box shall not exceed'!$ inch (3.1 mm). Such boxes
on opposite sides of the wall shall be separated by
one of the following:
1.1. By a horizontal distance of not less than
24 inches (610 mm) where the wall or
partition is constructed with individual
noncommunicating stud cavities,
1.2. By a horizontal distance of not less than
the depth of the wall cavity where the wall
cavity is filled with cellulose loose -fill,
rockwool or slag mineral wool insulation.
1.3. By solid fireblocking in accordance with
Section R302,11,
1.4. By protecting both boxes with listed putty
pads.
1.5. By other listed materials and methods.
2, Membrane penetrations by listed electrical boxes
of any materials provided that the boxes have
been tested for use in fire -resistance -rated assem-
blies and are installed in accordance with the
instructions included in the listing The annular
space between the wall membrane and the box
shall not exceed 'I$ inch (3.1 mm) unless listed
otherwise. Such boxes on opposite sides of the
wall shall be separated by one of the following:
2,1, By the horizontal distance specified in the
listing of the electrical boxes.
2.2. By solid firebiocking in accordance with
Section R302.11.
2.3. By protecting both boxes with listed putty
pads.
2.4. By other listed materials and methods.
3. The annular space created by the penetration of a
fire sprinkler provided that it is covered by a
metal escutcheon plate.
R302.5 Dwelling -garage opening and penetration protec-
tion. Openings and penetrations through the walls or ceilings
separating the dwelling from the garage shall be in accor-
dance with Sections R302.5,1 through R302.5.3.
BUILDING PLANNING
R302.5.1 Opening protection. Openings from a private
garage directly into a room used for sleeping purposes shall
not be permitted. Other openings between the garage and
residence shall be equipped with solid wood doors not less
than 1318 inches (35 mm) in thickness, solid or honeycomb -
core steel doors not less than 131$ inches (35 mm) thick, or
20 -minute fire -rated doors, equipped with a self-closing
device.
R302.5.2 Duct penetration. Ducts in the garage and ducts
penetrating the walls or ceilings separating the dwelling
from the garage shall be constructed of a minimum No. 26
gage (0.48 mm) sheet steel or other approved material and
shall not have openings into the garage.
R302.5.3 Other penetrations. Penetrations through the
separation required in Section R302.6 shall be protected as
required by Section R302,11, Item 4.
R302.6 Dwelling -garage fire separation. The garage shall
be separated as required by Table R302.6, Openings in
garage walls shall comply with Section R302.5. Attachment
of gypsum board shall comply with Table 8702.3,5. The wall
separation provisions of Table R302.6 shall not apply to
garage walls that are perpendicular to the adjacent dwelling
unit wall.
R302.7 Under -stair protection. Enclosed accessible space
under stairs shall have walls, under -stair surface and any sof-
fits protected on the enclosed side with '/,-inch (12.7 mm)
gypsum board.
R302.8 Foam plastics. For requirements for foam plastics,
see Section R316.
R302.9 Flame spread index and smoke -developed index
for wall and ceiling finishes. Flame spread and smoke devel-
oped indexes for wall and ceiling finishes shall be in accor-
dance with Sections R302.9.1 through R302.9.4.
R302.9.1 Flame spread index. Wall and ceiling finishes
shall have a flame spread index of not greater than 200.
Exception: Flame spread index requirements for fin-
ishes shall not apply to trim defined as picture molds,
chair rails, baseboards and handrails: to doors and win-
dows or their frames; or to materials that are less than'I23
inch (0.91 mm) in thickness cemented to the surface of
walls or ceilings if these materials exhibit flame spread
index values not greater than those of paper of this thick-
ness cemented to a noncombustible backing.
TABLE R302.6
DWELLING -GARAGE SEPARATION
SEPARATION
MATERIAL
From the residence and attics
Not less than '!z -inch gypsum board or equivalent applied to the
garage side
From habitable rooms above the garage
Not less than 5/3 -inch Type X gypsum board or equivalent
Structure(s) supporting floor/ceiling assemblies used for separation
required by this sectioni
Not less than'1 inch gypsum board or equivalent
Garages located less than 3 feet from a dwelling unit on the same lot
Not less than'/, inch gypsum board or equivalent applied to the irate
rior side of exterior walls that are within this area
or SI: I inch = 25.4 mm. 1 foot = 304.8 mrn.
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BUILDING PLANNING
R302.9.2 Smoke -developed index. Wall and ceiling fin-
ishes shall have a smoke -developed index of not greater
than 450.
8302.9.3 Testing. Tests shall be made in accordance with
ASTM E 84 or UL 723.
R302.9.4 Alternative test method. As an alternative to
having a flame spread index of not greater than 200 and a
smoke -developed index of not greater than 450 where
tested in accordance with ASTM E 84 or UL 723, wall and
ceiling finishes shall be permitted to be tested in accor-
dance with NFPA 286. Materials tested in accordance with
NFPA 286 shall meet the following criteria:
The interior finish shall comply with the following:
1. During the 40 kW exposure, flames shall not
spread to the ceiling.
2. The flame shall not spread to the outer extremity
of the sample on any wall or ceiling.
3. Flashover, as defined in NFPA 286, shall not
occur.
4. The peak heat release rate throughout the test
shall not exceed 800 kW.
5. The total smoke released throughout the test shall
not exceed 1,000 m2,
8302.10 Flame spread index and smoke -developed index
for insulation. Flame spread and smoke -developed index for
insulation shall be in accordance with Sections 8302.10.1
through R302.10.5.
8302.10.1 Insulation. Insulation materials, including fac-
ings, such as vapor retarders and vapor -permeable mem-
branes Installed within floor -ceiling assemblies, roof -
ceiling assemblies, wall assemblies, crawl spaces and
attics shall have a flame spread index not to exceed 25
with an accompanying smoke -developed index not to
exceed 450 where tested in accordance with ASTM E 84
orUL723.
Exceptions:
1. Where such materials are installed in concealed
spaces, the flame spread index and smoke -devel-
oped index limitations do not apply to the fac-
ings, provided that the facing is installed in
substantial contact with the unexposed surface of
the ceiling, floor or wall finish.
2. Cellulose fiber loose -fill insulation, that is not
spray applied, complying with the requirements
of Section R302.10.3, shall not be required to
meet the smoke -developed index of not more
than 450 and shall be required to meet a smoke -
developed index of not more than 450 where
tested in accordance with CAN/ULC S102.2.
3. Foam plastic insulation shall comply with Sec-
tion R316.
8302.10.2 Loose -fill insulation. Loose -fill insulation
materials that cannot be mounted in the ASTM E 84 or ]..IL
723 apparatus without a screen or artificial supports shall
comply with the flame spread and smoke -developed limits
54
of Section R302.10.1 where tested in accordance with
CAN/ULC 8102.2.
Exception: Cellulosic fiber loose -fill insulation shall
not be required to be tested in accordance with CAN/
ULC SI02.2, provided such insulation complies with
the requirements of Sections R302.10.1 and R302.10.3.
8302.10.3 Cellulosic fiber loose -fill insulation. Cellu-
losic fiber loose-filI insulation shall comply with CPSC 16
CFR, Parts 1209 and 1404. Each package of such insulat-
ing material shall be clearly labeled in accordance with
CPSC 16 CFR, Parts 1209 and 1404.
8302.10.4 Exposed attic insulation. Exposed insulation
materials installed on attic floors shall have a critical radi-
ant flux not less than 0.12 watt per square centimeter.
R302.10.5 Testing. Tests for critical radiant flux shall be
made in accordance with ASTM E 970.
R302.11 Fireblocking. In combustible construction, fire -
blocking shall be provided to cut off both vertical and hori-
zontal concealed draft openings and to form an effective fire
barrier between stories, and between a top story and the roof
space.
Fireblocking shall be provided in wood -framed construc-
tion in the following locations:
1. In concealed spaces of stud walls and partitions, includ-
ing furred spaces and parallel rows of studs or stag-
gered studs, as follows:
1.1. Vertically at the ceiling and floor levels.
1.2. Horizontally at intervals not exceeding 10 feet
(3048 mm).
2. At interconnections between concealed vertical and
horizontal spaces such as occur at soffits, drop ceilings
and cove ceilings.
3. In concealed spaces between stair stringers at the top
and bottom of the run. Enclosed spaces under stairs
shall comply with Section R302.7.
4. At openings around vents, pipes, ducts, cables and
wires at ceiling and floor level, with an approved mate-
rial to resist the free passage of flame and products of
combustion. The material filling this annular space
shall not be required to meet the ASTM E 136 require-
ments.
5. For the fireblocking of chimneys and fireplaces, see
Section R1003.19.
6. Fireblocking of cornices of a two-family dwelling is
required at the line of dwelling unit separation.
8302.11.1 Fireblocking materials. Except as provided in
Section R302.11, Item 4, fireblocking shall consist of the
following materials.
1. Two-inch (51 mm) nominal lumber.
2. Two thicknesses of 1 -inch (25.4 mm) nominal lum-
ber with broken lap joints.
3. One thickness of 23/32 -inch (18.3 mm) wood struc-
tural panels with joints backed by 23/32 -inch (18.3
mm) wood structural panels.
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March 20, 2018 - Page 86 of 89
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4. One thickness of 3/4 -inch (19.1 mm) particleboard
with joints backed by 314 -inch (19.1 mm) particle-
board.
5. One -half-inch (12.7 mm) gypsum board.
6. One -quarter -inch (6.4 mm) cement -based millboard.
7. Batts or blankets of mineral wool or glass fiber or
other approved materials installed in such a manner
as to be securely retained in place.
8. Cellulose insulation installed as tested in accordance
with ASTM E 119 or UL 263, for the specific appli-
cation.
R302.11.1.1 Batts or blankets of mineral or glass
fiber. Batts or blankets of mineral or glass fiber or
other approved nonrigid materials shall be permitted
for compliance with the 10 -foot (3048 mm) horizontal
fireblocking in walls constructed using parallel rows of
studs or staggered studs.
R302.11.12 Unfaced fiberglass. Unfaced fiberglass
batt insulation used as fireblocking shall fill the entire
cross section of the wall cavity to a height of not less
than 16 inches (406 min) measured vertically. Where
piping, conduit or similar obstructions are encountered,
the insulation shall be packed tightly around the
obstruction.
R302.11.1.3 Loose -fill insulation material. Loose -fill
insulation material shall not be used as a fireblock
unless specifically tested in the form and manner
intended for use to demonstrate its ability to remain in
place and to retard the spread of fire and hot gases.
R302.11.2 Fireblocking integrity. The integrity of fire -
blocks shall be maintained.
R302.12 Draftstopping. In combustible construction where
there is usable space both above and below the concealed
space of a floor -ceiling assembly, draftstops shall be installed
so that the area of the concealed space does not exceed 1,000
square feet (92.9 m2). Draftstopping shall divide the con-
cealed space into approximately equal areas. Where the
assembly is enclosed by a floor membrane above and a ceil-
ing membrane below, draftstopping shall be provided in
floor -ceiling assemblies under the following circumstances:
1. Ceiling is suspended under the floor framing.
2. Floor framing is constructed of truss -type open -web or
perforated members.
R302.12.1 Materials. Draftstopping materials shall be not
less than t12 -inch (12.7 mm) gypsum board, 3/s -inch (9.5
mm) wood structural panels or other approved materials
adequately supported. Draftstopping shall be installed par-
allel to the floor framing members unless otherwise
approved by the building official. The integrity of the
draftstops shall be maintained.
* * R302.13 Fire protection of floors. Floor assemblies that are
not required elsewhere in this code to be fire -resistance rated,
shall be provided with a '/inch (12.7 mm) gypsum wall-
board membrane, 5/8 -inch (16 mm) wood structural panel
membrane, or equivalent on the underside of the floor fram-
ing member. Penetrations or openings for ducts, vents, elec-
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BUILDING PLANNING
trical outlets, lighting, devices, luminaires, wires, speakers,
drainage, piping and similar openings or penetrations shall be
permitted.
Exceptions:
1. Floor assemblies located directly over a space pro-
tected by an automatic sprinkler system in accor-
dance with Section P2904, NFPA 13D, or other
approved equivalent sprinkler system.
2. Floor assemblies located directly over a crawl space
not intended for storage or fuel -fired appliances.
3. Portions of floor assemblies shall be permitted to be
unprotected where complying with the following:
3.1. The aggregate area of the unprotected portions
does not exceed 80 square feet (7.4 m2) per story
3.2. Fireblocking in accordance with Section
R302.11.1 is installed along the perimeter of the
unprotected portion to separate the unprotected
portion from the remainder of the floor assem-
bly.
4. Wood floor assemblies using dimension lumber or
structural composite lumber equal to or greater than
2 -inch by 10 -inch (50.8 mm by 254 mm) nominal
dimension, or other approved floor assemblies dem-
onstrating equivalent fire performance.
R302.14 Combustible insulation clearance. Combustible
insulation shall be separated not less than 3 inches (76 mm)
from recessed luminaires, fan motors and other heat -produc-
ing devices.
Exception: Where heat -producing devices are listed for
lesser clearances, combustible insulation complying with
the listing requirements shall be separated in accordance
with the conditions stipulated in the listing.
Recessed luminaires installed in the building thermal
envelope shall meet the requirements of Section N1102.4.5 of
this code.
SECTION R303
LIGHT, VENTILATION AND HEATING
R303.1 Habitable rooms. Habitable rooms shall have an
aggregate glazing area of not less than 8 percent of the floor
area of such rooms. Natural ventilation shall be through win-
dows, skylights, doors, louvers or other approved openings to
the outdoor air. Such openings shall be provided with ready
access or shall otherwise be readily controllable by the build-
ing occupants. The openable area to the outdoors shall be not
less than 4 percent of the floor area being ventilated.
Exceptions:
1. The glazed areas need not be openable where the
opening is not required by Section R310 and a
whole -house mechanical ventilation system is
installed in accordance with Section M1507.
2. The glazed areas need not be installed in rooms
where Exception 1 is satisfied and artificial light is
provided that is capable of producing an average
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2015 INTERNATIONAL RESIDENTIAL CODE° 55
Copyright to, or licensed by, ICC (ALL RIGHTS RESERVED); accessed by Martin Haeberle on Jul 8, 2014 5:110:38 PM pursuant to License AgeemenL. No further reproductions authnri?cd.
March 20, 2018 - Page 87 of 89
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March 20, 2018 - Page 88 of 89
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Adjournment 8:15 pm
TOWN Of UAIL
March 20, 2018 - Page 89 of 89