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Home My WebLink About2018-04-03 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 12:45 PM, April 3, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Ground Breaking Ceremony 1.1. Ground Breaking Ceremony for new Parking Structure Project at Red 45 min. Sandstone Elementary School Van departs Vail Municipal Building at 12:45 p.m.; ceremony to take place at the 1:00 PM Presenter(s): Vail Town Council, Eagle County School District, Vail Resorts, Inc. TAB Associates, Haselden Construction Action Requested of Council: Participate in a Ground Breaking Ceremony with the project partners and the design and construction team for the New Red Sandstone School Parking Structure. Background: A three-way partnership is responsible for the construction of a four -level 160- space parking structure on the Red Sandstone Elementary School site. In addition to $9.2 millon budgeted by the town, the balance of the $15 million project will come form Vail Resorts which has approved the town's request to use $4.3 million pledged by the company in 2005 to help fund new parking. Eagle County Schools will contribute the remainder at $1.5 million. The project was designed by TAB Associates, and will be constructed by Haselden Construction. Staff Recommendation: None 2. Presentations / Discussion 2.1. Colorado Municipal League Update Presenter(s): Sam Mamet, CML, Executive Director Action Requested of Council: Informational only. Background: Colorado Municipal League is a nonprofit, non partisan organization providing services and resources to assist municipal officials in managing their governments and serving the cities and towns of Colorado. Sam Mamet, Executive Director, will present legislative updates, services and resources updates and highlights of the upcoming CML conference in June. 3. Joint Meeting with Commission on Special Events 3.1. CSE Education & Enrichment event category discussion. Presenter(s): Barry Davis, CSE Chairman, CSE 30 min. 30 min. April 3, 2018 - Page 1 of 82 Action Requested of Council: No action requested. Background: The Commission on Special Events (CSE) presented 2018 event funding allocations to the council on Dec 17, 2018. At that time there was a request from the council for further discussion about the overall goals and criteria for the Education and Enrichment category. 4. DRB / PEC Update 4.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 5. Presentation / Discussion 10 min. 5.1. Vail Nature Center update and short term options. 15 min. Presenter(s): Todd Oppenheimer, Landscape Project Architect Action Requested of Council: Provide Staff with any questions, comments, or concerns regarding regarding short term actions. Background: At the March 20, 2018 Town Council meeting Staff and Hopkins Architecture presented the findings of the Vail nature Center Study and suggested some short term and long term steps for making upgrades and enhancements to the Vail Nature Center (VNC) facility. Along with some very useful information regarding the VNC program the Study identified potentially serious issues with the building structure. These issues included inadequate roof structure to support current code -required snow loads; inadequate second story floor structure to support current code - required floor loads for office occupancy; lack of ADA compliance; inadequate Fire Department access; potential decay and insect damage to the building structure; sanitary issues regarding the existing composting toilet system; and evidence of rodent infestation within the building structure. The presentation is intended to update the Council regarding work that has been initiated to resolve the above mentioned issues and outline options for short term continuation of the VNC program. 5.2. Vail Transit Bus Stop Improvements Update 20 min. Presenter(s): Tom Kassmel, Town Engineer and Gregg Barrie, Town Landscape Architect Action Requested of Council: Provide Staff with any questions, comments, or concerns regarding the project update Background: The Town of Vail has budgeted to make improvements to the Lionshead Transit Center and the Vail Village Transit, providing additional capacity at both. The purpose of this Council session is to provide Council with an update of the progress of the project. Staff Recommendation: Provide Staff with any questions, comments, or concerns regarding the project update 6. Information Update 6.1. Annual Deed Restriction Compliance Update Presenter(s): George Ruther, Housing Director 6.2. VLHA Meeting Results 6.3. Future Meeting Agenda Topics (Proposed) April 3, 2018 - Page 2 of 82 6.4. February 2018 Sales Tax Report 6.5. January 2018 Vail Business Review 6.6. March Revenue Update 7. Matters from Mayor, Council and Committee Reports 8. Executive Session 8.1. Executive Session pursuant to C.R.S. §24-6-402(4)(a)(e) - to discuss the 30 min. purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Possible real property acquisition, Altair Vail Inn Unit 104A and -riga Advertising Agreement; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: Chamonix Tax Exemption Options. Presenter(s): Matt Mire, Town Attorney 9. Recess 9.1. Recess at 4:15 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. April 3, 2018 - Page 3 of 82 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ground Breaking Ceremony for new Parking Structure Project at Red Sandstone Elementary School Van departs Vail Municipal Building at 12:45 p.m.; ceremony to take place at the 1:00 PM PRESENTER(S): Vail Town Council, Eagle County School District, Vail Resorts, Inc. TAB Associates, Haselden Construction ACTION REQUESTED OF COUNCIL: Participate in a Ground Breaking Ceremony with the project partners and the design and construction team for the New Red Sandstone School Parking Structure. BACKGROUND: A three-way partnership is responsible for the construction of a four -level 160 - space parking structure on the Red Sandstone Elementary School site. In addition to $9.2 millon budgeted by the town, the balance of the $15 million project will come form Vail Resorts which has approved the town's request to use $4.3 million pledged by the company in 2005 to help fund new parking. Eagle County Schools will contribute the remainder at $1.5 million. The project was designed by TAB Associates, and will be constructed by Haselden Construction. STAFF RECOMMENDATION: None April 3, 2018 - Page 4 of 82 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Colorado Municipal League Update PRESENTER(S): Sam Mamet, CML, Executive Director ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Colorado Municipal League is a nonprofit, non partisan organization providing services and resources to assist municipal officials in managing their governments and serving the cities and towns of Colorado. Sam Mamet, Executive Director, will present legislative updates, services and resources updates and highlights of the upcoming CML conference in June. April 3, 2018 - Page 5 of 82 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Education & Enrichment event category discussion. PRESENTER(S): Barry Davis, CSE Chairman, CSE ACTION REQUESTED OF COUNCIL: No action requested. BACKGROUND: The Commission on Special Events (CSE) presented 2018 event funding allocations to the council on Dec 17, 2018. At that time there was a request from the council for further discussion about the overall goals and criteria for the Education and Enrichment category. ATTACHMENTS: Description CSE Education & Enrichment April 3, 2018 - Page 6 of 82 TOWN OF VAIL' Memorandum To: Vail Town Council From: Commission on Special Events Date: March 28, 2018 Subject: Education & Enrichment Program Category Action Requested: No action required. Information update only. Background: The Commission on Special Events (CSE) presented 2018 event funding allocations to the council on Dec 17, 2018. At that time there was a request from the council for further discussion about the overall goals and criteria for the Education and Enrichment category. Below find the current objectives and assessment guidelines for success of programs in this category. Primary Objectives of Education & Enrichment Category: 1. Focus on diversity of programming, participants and disciplines 2. Participants/viewer reach including post -event impact such as streaming, word of mouth, NPS 3. Future economic impact potential 4. Educate community members Educational and Enrichment Events Defined: Goal: Promote leadership development, intellectual opportunities and health and well- being • Shall be part of the CSE RFP process • Potential to build the Vail Brand as an educational and well-being destination • Local, regional, (and when appropriate) national and international media exposure • Economic impact may be in the future: Potential to return economic benefits as participants share their experiences to individuals and groups within their spheres of influence 3/28/2018 Page 1 April 3, 2018 - Page 7 of 82 Education & Enrichment Category Overview April 3,2018 -;OWN OF VAIL rJ1'/JP1JJ=�JJ1J JI'J r \JL J� Barry Davis Chair, Commission on Special Events Mark Gordon Vice Chair, Commission on Special Events Samantha Biszantz Rayla Kundolf Kim Newbury-Rediker Marco Valenti Alison Wadey Town of Vail 1 CSE 1 4/3/2018 April 3, 2018 - Page 9 of 82 2 Overall Objectives of the Discussion • Provide clarity into history and strategy behind current Education & Enrichment funding category. • Demonstrate differences between Education & Enrichment and Community Recreation & Cultural (CRC) categories. • Compare defining characteristics and scoring criteria. • Review in-kind support. • CSE recommends next steps. Town of Vail 1 CSE 1 4/3/2018 April 3, 2018 - Page 10 of 82 3 Overview of CSE Funding RFP Process Ir Process Starts Funding RFP is Open 1st week of August Allocations Finalized by CSE & Council 3rd week of December r CSE Meeting Discussion/Allocation 3rd week of October Town of Vail 1 CSE 1 4/3/2018 RFP's Received End of September CSE Meeting Interviews with Event Producers 2nd week of October CSE Score all RFP's Between 2nd and 3rd week of October TOWN OF VAIL' April 3, 2018 - Page 11 of 82 4 Current Education & Enrichment Category �i. Primary Objectives of Education & Enrichment Category: 1. Focus on diversity of programming, participants and disciplines 2. Participants/viewer reach including post -event impact such as streaming, word of mouth, NPS 3. Future economic impact potential 4. Educate community members From current category description: Goal: Promote leadership development, intellectual opportunities and health and well-being • Shall be part of the CSE RFP process • Potential to build the Vail Brand as an educational and well-being destination • Local, regional, (and when appropriate) national and international media exposure • Economic impact may be in the future: Potential to return economic benefits as participants share their experiences to individuals and groups withintheir -res of influence Town of Vail 1 CSE 1 4/3/2018 TOWN OF VAIL April 3, 2018 - Page 12 of 82 5 Education & Enrichment Category Timeline 2013 — Tier IV (Life Long Learning) • RFP December for 2014 • Funding $75,000 •3 Applications • 3 Recipients 2015 Tier IV •Funding $91,800 • Requested: $200,000 •7 Applications • 6 Recipients 2017 Education & Enrichment Category • Funding $151,500 • Requested: $266,880 • 11 Applications • 8 Recipients 0 0 0 • • • 2014 Tier IV •Mid -Year process •Moved to CSE Oversight • Funding $90,000 • Requested: $150,640 •7 Applications •6 Recipients 2016 Tier IV changed to Education & Enrichment Category •Funding $150,000 • Requested: $276,000 •9 Applications •8 Recipients 2018 Education & Enrichment Category •Funding $151,500 • Requested: $260,500 • 11 Applications •8 Recipients TOWN OF SIAlLI. Town of Vail 1 CSE 1 4/3/2018 April 3, 2018 - Page 13 of 82 6 CSE Tier IV Memo to Vail Town Council - 1/21/2014 Per the request of the Vail Town Council, the CSE issued an RFP in December 2013 for events seeking support under the newly defined TIER IV Category: "Life Long Learning." Specific criteria supporting this goal was developed, so as not to compete with the events that have a larger potential to generate room nights and contribute to a significant ROI. The TIER IV Category of funding is more heavily weighted to events that provide opportunities for intellectual dialogues, foster a Health and Wellbeing reputation for Vail, promote problem solving around current issues, deliver an educational component, enhance leadership skills and reinforce the fabric of the community. Note: Current Education & Enrichment category scoring includes all of the above criteria. (see final page) Town of Vail 1 CSE 1 4/3/2018 TOWN OF VAIL April 3, 2018 - Page 14 of 82 7 Education & Enrichment & Cultural Recreation Cultural Scorecard Criteria Education & Enrichment Enhance Leadership Skills Foster Health & Well -Being Intellectual Dialogues Educational Component Lasting Impact on Community No overlap in criteria 1 VS s CRC: Focus on heads in beds Eir Cultural Recreation & Community Room Nights — Out of Region Guests Room Nights — Room Nights — Regional International Destination Guests Guests Town of Vail 1 CSE 1 4/3/2018 Group Business Increase Sales Tax Revenue April 3, 2018 - Page 15 of 82 8 Education & Enrichment & Cultural Recreation Cultural Scorecard Criteria Education & Enrichment Brand Fit Timing Optimize Quality ofDeliver Participants For Future Economic Impact Community Benefit Fresh Content Achieve National/ Global Recognition Marketing Reach Media Exposure/ S onsorshi p p Producer Qualifications Future benefit vs Current VLM DAC person VS Legitimize education reputation vs Ambient activation Cultural Recreation & Community Brand Fit Timing Optimize Visitor Mix Community Benefit Deliver Fresh Content Vitality, Fun, Celebration Marketing Reach Media Exposure/ Sponsorship Producer Qualifications Town of Vail 1 CSE 1 4/3/2018 April 3, 2018 - Page 16 of 82 9 Vail Arts Program' Education & Enrichment - Net Promoter Score (NPS) Vail Kids Adventure Games Gourmet on Gore Betty Ford Alpine Gardens Programming Pink Vail Lacrosse Shootout Taste of Vail (Lamb Cookoff) Melee in the Mountains Burton US Open Vail Symposium Taste of Vail Fall Food & Wine Classic F. Mkt. - Farm to Table Dinners Vail Family Fun Fest Vail Craft Beer Classic Outlier Offroad Festival Vail Summer Blue Grass Series Vail Yeti Hockey Club King of the Mountain Volleyball Prep Baseball Reports West Champs. Spring Back to Vail (concert) Vail Valley Cup Vail Arts Festival Town of Vail 1 CSE 1 4/3/2018 18% 27% 25% 33% 32% 39% diM 79% 77% 75% 71% 66% 65% 64% 63% 91% ■ 87% 185% 83% 58% 5f°f° 53% EE Programs score in 47% the top 13 with NPS 45% (out of 23) Average: 58% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Net Promoter Score April 3, 2018 - Page 17 of 82 10 Education & Enrichment —Economic Impact Lacrosse Shootout Prep Baseball Reports West Champs. King of the Mountain Volleyball Vail Craft Beer Classic Vail Family Fun Fest Vail Valley Cup Taste of Vail Fall Food & Wine Classic Outlier Offroad Festival Gourmet on Gore Vail Arts Festival Vail Summer Blue Grass Series Melee in the Mountains Betty Ford Alpine Gardens Programming Burton US Open Taste of Vail (Lamb Cookoff) Vail Kids Adventure Games Spring Back to Vail (concert) Vail Yeti Hockey Club F. Mkt. - Farm to Table Dinners Pink Vail Vail Arts Program Vail Centre I Vail Symposium Grand Total Town of Vail 1 CSE 1 3/7/2018 F Day visitor • Full-time downvalley resident r Full-time resident of Town of Vail • Seasonal resident of Vail Valley • Overnight visitor % Overnight (Overall) 50% 95% 3° 92% 2%%4% 88% 394%6% 2° 72% 3%3% 17% 3% 68% 16% 4% 4% 9% 64% 1 °/4% 29% 2° 60% 16% 12% 12% 59% 1%S% 14% 21% 11% 10% 7% 13% 54% 15% 10% 11% 10% 51% 10% 14% 22% 50% : 0/3% 41% 47% 14% 10% 11% 47% 10% 14% 11% 39% 5% 32% 38% 5% 8% 32% 21% 9% 21% 32% 14% 27% 21% 32% 41% 16% 22% 15% 11% 46% 17% 17% 26% 40% 16% 68% 20% 58% 3% 50% 10% 10% 23% 7% 58% 3°/ 5% 18% 18% 25% 45% 3% 18% 16% 15% 550 11% 6% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Percent of Respondents April 3, 2018 - Page 18 of 82 11 Education & Enrichment —Economic Impact Burton USO Lacrosse Shoatout Vail Valley Cup Gourmet on Gore Vail Yeti Hockey Club Vail Family Fun Fest Prep Baseball Reports West Champs. Vail Arts Festival King of the Mountain Volleyball Vail Kids Adventure Games Taste of Vail (April) Betty Ford Alpine Gardens Programming Pink Vail Spring Back to Vail Vail Craft Beer Classic Outlier Offroad Festival Vail Summer Blue Grass Series Taste of Vail Fall Food & Wine Classic Melee in the Mountains I Vail Symposium Vail Centre F. Mkt. - Farm to Table Dinners V Vail Arts Program 5809K ST74K 5691K 5668K 435K 5361K 308K 5214K 5185K $168K I 5159K 570K 59K $32K 512K 54K 50 51,885K 1,691K 51,386K 51,277K 51,132K Average: $846F $1,000,000 53,209K $3,930K EE Programs contribute $530K (.027%) of overall economic impact Aggregate: $19.5 million direct economic impact 52,000,000 53.000,000 Economic Impact S4,000,000 Town of Vail 1 CSE 1 4/3/2018 April 3, 2018 - Page 19 of 82 12 Education & Enrichment & Cultural Recreation Cultural Scorecards TOWN LIF VAIL SCORECARD: EDUCATIONAL AND ENRICHMENT EVENTS Maximum Score 1 100 TOWN OF YAIL SCORECARD: RECREATIONAL, CULTURAL & COMMUNITY EVENTS Criteria Rating Potential to achieve one or more of the following: Enhance Leadership Skills: locally, nationally, internationally 0-25 Foster a Health and Well Being reputation for Vail Provide opportunities for intellectual dialogues and problem solving Deliver an educational component Create a lasting impact on the community Brand Opportunity Builds the Vail Brand 0-15 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit: Audience Optimize quality of participants to improve future economic opportunity 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-10 Growth Potential Continues to evolve by delivering fresh content, enhanced experiences 0-10 Achieves national/global recognition and participation Marketing Strength Producer Qualifications Extent and quality of promotional and marketing "reach" 0-15 Leverage media exposure and sponsorship support Proven quality, knowledge and resources to sustain and grow the event 0-10 Maximum Score 1 100 TOWN OF YAIL SCORECARD: RECREATIONAL, CULTURAL & COMMUNITY EVENTS Maximum Score 100 Town of Vail 1 CSE 1 4/3/2018 April 3, 2018 - Page 20 of 82 13 Criteria Rating Potential to Increase Room Nights and Revenues: Out of Region Guests (Current mix 50%) 0-10 Regional Destination Guests (Current mix 32%) 0-5 International Guests (Current mix 3%) 0-5 Drive Group Business 0-5 Increase Sales Tax Revenue 0-10 Brand Fit Supports the Vail Brand 0-10 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit Optimize visitor mix (age, income, demographic targets per research data) 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-5 Growth Potential Continues to evolve by delivering fresh content, enhanced experiences 0-10 Promotes an atmosphere of vitality, fun and celebration Marketing Strength Extent and quality of promotional and marketing =reach" 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 Maximum Score 100 Town of Vail 1 CSE 1 4/3/2018 April 3, 2018 - Page 20 of 82 13 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description March 21, 2018 DRB Meeting Results March 26, 2018 PEC Meeting Results TOWN OF 1 X41 April 3, 2018 - Page 21 of 82 TOWN OF UAJt DESIGN REVIEW BOARD March 21, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Present: Rollie Kjesbo, Andy Forstl, Doug Cahill, Peter Cope, Bill Pierce Absent: None 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 1965 Sunburst Drive - Storr Residence 3.2. 5014 Main Gore Drive North Unit 1D - Krezowski Residence 4. Main Agenda 4.1. DRB18-0006 - Kuelling Residence Final review of new construction Address/Legal Description: 4872 Meadow Lane/Lot 14, Block 7, Bighorn Subdivision 5th Addition Applicant: Christopher & Sibyl Kuelling, represented by KH Webb Architects Planner: Jonathan Spence 1. Prior to building permit issuance the applicant shall supply the Town of Vail with an approved Army CORP permit related to the wetland impacts. 2. Heated driveway within TOV ROW shall be on a separate zone and shall by shown by the applicant on the building permit submittal. Rollie Kjesbo moved to approve with conditions. Andrew Forstl seconded the motion and it passed (5-0). 4.2. DRB18-0060 - Hawley Residence Final review of an exterior alteration (driveway/landscaping) Address/Legal Description: 4862 Meadow Lane Unit A/Lot 13, Block 7, Bighorn Subdivision 5th Addition Applicant: Robin & Deborah Hawley, represented by KH Webb Architects Planner: Jonathan Spence Rollie Kjesbo moved to approve. Andrew Forstl seconded the motion and it passed (5-0). 4.3. DRB18-0045 - Manchester Residence April 3, 2018 - Page 22 of 82 Final review of new construction Address/Legal Description: 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision Applicant: Gary & Jeane Manchester, represented by Intention Architecture Planner: Jonathan Spence 1. Prior to the issuance of a certificate of occupancy for the project, the applicant shall have recorded with the Eagle County Clerk and Recorder a revised plat showing the roadway easement. 2. The applicant shall supply with the building permit submittal the required engineered plans for the retaining walls design and analysis as required by Title 14 of the Vail Town Code. 3. The applicant shall demonstrate the limits of disturbance fence on the site and landscape plans with the building permit submittal. 4. The applicant shall amend the driveway spot elevation 8067.0' to 8066.48' on site grading plan sheet A1.1 with the building permit submittal. 5. Staff shall review the new and improved landscape plan which will include 20 additional evergreen trees of varied species with 7 a minimum of 6' in height, 7 a minimum of 8' in height and 6 a minimum of 10' in height. Rollie Kjesbo moved to approve with conditions. Andrew Forstl seconded the motion and it passed (5-0). 4.4. DRB18-0078 - Ski Club Vail Final review of a change to approved plans (windows/doors) Address/Legal Description: 598 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Ski Club Vail, represented by KH Webb Architects Planner: Jonathan Spence Rollie Kjesbo moved to table to April 4, 2018. Andrew Forstl seconded the motion and it passed (5-0). 4.5. DRB18-0065 - Town of Vail Final review of an exterior alteration (bus stop) Address/Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail, represented by Tom Kassmel Planner: Jonathan Spence Doug Cahill moved to approve. Andrew Forstl seconded the motion and it passed (5-0). 4.6. DRB18-0066 - Town of Vail Final review of an exterior alteration (bus stop) Address/Legal Description: 390 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Tom Kassmel Planner: Jonathan Spence Doug Cahill moved to approve. Andrew Forstl seconded the motion and it April 3, 2018 - Page 23 of 82 passed (5-0). 4.7. DRB18-0018 - Golden Peak Enterprises LLC Final review of new construction (duplex addition) Address/Legal Description: 814 Potato Patch Drive/Lot 3, Block 1, Vail Potato Patch Filing 1 Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Matt Panfil 1. The applicant shall revise the plans to only include the elevations and renderings that do not include the decorative metal brackets on the second floor or on the west elevation, as identified on Image 2 submitted via paper at the meeting. Doug Cahill moved to approve with conditions. seconded the motion and it passed (1-0). Abstair(4) Cope, Forstl, Kjesbo, Pierce 4.8. DRB18-0054 - Mad Jack Trust Final review of an exterior alteration (walls/fencing/landscaping) Address/Legal Description: 1119 Ptarmigan Road/Lot 4, Block 5, Vail Village Filing 7/Vail Village Filing 10 Applicant: Mad Jack Trust, represented by Ceres+ Planner: Matt Panfil Andrew Forstl moved to approve. Peter Cope seconded the motion and it passed (4-0). Abstair(1) Pierce 4.9. DRB18-0005 - Nico Vail Restaurant Final review of an addition Address/Legal Description: 100 East Meadow Drive Unit 24/Lot 0, Block 5d, Vail Village Filing 1 Applicant: Nico Vail Inc., represented by Martin Manley Architects Planner: Justin Lightfield Doug Cahill moved to approve. Andrew Forstl seconded the motion and it passed (5-0). 4.10. DRB18-0053 - Storr Residence Final review of an addition Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3 Applicant: Hans Storr, represented by Sipes Architects, Inc. Planner: Justin Lightfield Rollie Kjesbo moved to table to April 4, 2018. Andrew Forstl seconded the motion and it passed (5-0). 4.11. DRB18-0015 - SSCS LLC Residence April 3, 2018 - Page 24 of 82 Conceptual review of an addition Address/Legal Description: 4425 Glen Falls Lane/Lot 2, Forest Glen Subdivision Applicant: SSCS LLC, represented by GPS Designs LLC Planner: Chris Neubecker Doug Cahill moved to table to April 18, 2018. Andrew Forstl seconded the motion and it passed (5-0). 4.12. DRB18-0070 - Krezowski Residence Final review of an exterior alteration (windows) Address/Legal Description: 5014 Main Gore Drive North Unit 1 D/Lot 4, Gore Creek Meadows Filing 1 Applicant: James Krezowski, represented by Melissa Hewitt Planner: Chris Neubecker 1. Applicant shall add a new lower transom window below the two existing windows in Unit #1 at floor level where the old lower transom window was removed. The existing 3 pane window in Unit #1 (southwest elevation) shall be replaced with a 2 pane window to match the size and shape of the existing 2 pane window in Unit #4 on the same elevation. A new lower transom window shall be added below the existing windows in Unit #3 (southeast elevation) at the deck level where the old lower transom window was removed. All new windows shall match the adjacent existing window in materials, window sash profile and window stile, rail and casing. Peter Cope moved to approve with conditions. Andrew Forstl seconded the motion and it passed (5-0). 5. Staff Approvals 5.1. DRB18-0011 - Schneider Residence Final review of an exterior alteration (deck) Address/Legal Description: 5088 Gore Circle/Lot 2, Block 3, Bighorn 5th Addition Applicant: Michael Schneider Planner: Justin Lightfield 5.2. DRB18-0022 - Schell Residence Final review of an addition Address/Legal Description: 790 Potato Patch Drive Unit C/Lot 12, Block 1, Vail Potato Patch Filing 1 Applicant: David Schell, represented by Pierce Architects Planner: Jonathan Spence 5.3. DRB18-0046 - Solaris Ccommercial Owner LLC Final review of an exterior alteration (sign) Address/Legal Description: 141 East Meadow Drive Suite 204/Lot P & Tract C/Block 5D, Vail Village Filing 1 Applicant: Solaris Commercial Owner LLC, represented by Sign Design April 3, 2018 - Page 25 of 82 Planner: Justin Lightfield 5.4. DRB18-0049 - 4387 Columbine Drive LLC Final review of a change to approved plans (windows/utility enclosure) Address/Legal Description: 4367 Columbine Drive/Lot 2, Block 6, Bighorn Subdivision 3rd Addition Applicant: 4387 Columbine Drive LLC, represented by Green Line Architects Planner: Chris Neubecker 5.5. DRB18-0056 - Lion Square Lodge Final review of an exterior alteration (snowmelt/pavers/vent) Address/Legal Description: 660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 First Addition Applicant: Lion Square Lodge, represented by R.A. Nelson Planner: Jonathan Spence 5.6. DRB18-0058 - Bighorn Property LLC Final review of a change to approved plans (rooftop deck/vents) Address/Legal Description: 3971 Bighorn Road Unit 7V/Pitkin Creek Park Phase III Applicant: Bighorn Property LLC, represented by Intramountain Retrofit LLC Planner: Matt Panfil 5.7. DRB18-0059 - 484 Arrabelle LLC Final review of a change to approved plans (time extension) Address/Legal Description: 675 Lionshead Place Unit 484/Lot 1 & 2, Lionshead Filing 6 Applicant: 484 Arrabelle LLC, represented by Ferguson & Shamamian Planner: Matt Panfil 5.8. DRB18-0064 - Lipnick Residence Final review of a change to approved plans (railing) Address/Legal Description: 1255 Westhaven Circle Unit B/Lot 45, Glen Lyon Subdivision Applicant: Robert Lipnick, represented by KH Webb Architects Planner: Matt Panfil 5.9. DRB18-0071 - 142 W Meadow LLC Final review of a sign Address/Legal Description: 142 West Meadow Drive/Lot 3, Vail Village Filing 2 Applicant: 142 W Meadow LLC, represented by Sunder Inc. Planner: Chris Neubecker The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial April 3, 2018 - Page 26 of 82 711. April 3, 2018 - Page 27 of 82 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF,,,D / March 26, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Present: Ludwig Kurz, Brian Stockmar, Brian Gillette, John -Ryan Lockman, Karen Perez, John Rediker, Pam Hopkins Absent: None 2. Site Visits - begin at 10:00 AM 2.1. Map of Site Visits 2.2. OLP #14 - 370 Hanson Ranch Road 2.3. OLP #15 - Property north & west of Mill Creek Drive 2.4. OLP #16 - 460 Vail Valley Drive 2.5. OLP #18 - 1278 Vail Valley Drive 2.6. OLP #17 - Just east of 720 South Frontage Road West 2.7. OLP #19 - 3094 Booth Falls Court 2.8. OLP #24 - 3700 North Frontage Road East 2.9. OLP #20 - 3785 Lupine Drive 2.10. OLP #22 - South of 4018 & 4022 Willow Way 2.11. OLP #21 - 4205 Columbine Drive 2.12. OLP #23 - 4313 Spruce Way 2.13. OLP #25 - 4770 Bighorn Road 2.14. OLP #26 - 4682 Meadow Drive 2.15. OLP #27 - 4802 Meadow Lane 2.16. OLP #28 - Just north of 5137 Main Gore Drive & 5147 Gore Circle 2.17. OLP #11 - Property sourthwest of 742 Sandy Lane April 3, 2018 - Page 28 of 82 2.18. OLP #10 - Just east of 1079 Sandstone Drive 2.19. OLP #7 - 1783 North Frontage Road West 2.20. OLP #5 - 1955 Chamonix Lane 2.21. OLP #4 - 2139 & 2159 Chamonix Lane and 5179 St. Moritz Way 2.22. OLP #2 - Property northwest of 2603 through 2703 Cortina Lane 2.23. PEC18-0012 - 2841 Basingdale Boulevard - Moore Residence 2.24. OLP #1 - 2734 Snowberry Drive 2.25. OLP #3 - 2100 Vermont Road 2.26. OLP #6 - 2338 Tahoe Drive #C 2.27. OLP #8 - 1602 Matterhorn Circle 2.28. OLP #9 - 1494 South Frontage Road West 2.29. OLP #12 - Just east of 292 West Meadow Drive 2.30. OLP #13 - 91 Willow Bridge Road 2.31. PEC18-0004 - 231 East Meadow Drive 3. Main Agenda - begin at 1:00 PM 3.1. A request for the review of the following two (2) variances: 1.) a variance from 30 min. Section 11 -6 -3 -A -1-a, Business Identification Signs, Number, Vail Town Code, to allow for more than one (1) business identification sign; and 2.) a variance from Section 11 -6 -3 -A -1-b, Business Identification Signs, Area, Vail Town Code, to allow for a business identification sign greater than six (6) square feet in area, in accordance with the provisions of Section 11-10-1, Variances and Appeals, Vail Town Code, located at 231 East Meadow Drive (Colorado Snowsports Museum)/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC18-0004) ApplicantColorado Snowsports Museum Planner: Matt Panfil 1. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Panfil explained the two variances that were originally requested by the applicant. One variance is for the maximum number of signs and the second variance is for the size of the proposed signs. Panfil referenced new renderings and changes proposed since the previous Planning and April 3, 2018 - Page 29 of 82 Ludwig Kurz motion and it Ayes: Nays: Environmental Commission (PEC) meeting on March 12, 2018. Perez — Asked if the current request is for one (1) sign or two (2) signs. Panfil responded that based on the applicant's revisions, the motion in the staff memo is only for size, not quantify, as the applicant is now only requesting one (1) sign. Susie Tjossem stated that Panfil captured the details of the proposal. She added the sign is still slightly visible from the pedestrian area below. This is a compromise of the prior proposal and the PEC's comments from the prior meeting. Also, the color of the copy changed from red to black and the logo was incorporated into the sign. There were no questions from commissioners for the applicant. There was no public comment. Lockman — Stated that the applicant did a great job cleaning up the sign. He believes the sign meets the needs of the variance and is now more comfortable with the application. Hopkins — Stated she liked the symbol and color. Perez — Pleased with the changes, but does not think the sign needs to be as large as it currently is. Kurz — Believed the applicant responded well to the PEC comments. Gillette — Stated he still questioned the needs of a variance for this project. Stockmar — Stated that because of the distance from the stairs to pedestrian area, this variance solves the problems that was stated at the previous meeting. Rediker — Agreed with staff's analysis of the variance and the effectiveness of the size and logo of the sign. He believed that due to the location and setback of the museum from the road, it would be difficult for the sign to be effective given the nature of the building and other circumstances. Perez — Asked for clarification as to why staff felt the application met the second criteria for a sign variance. Panfil responded that the layout and design of the building itself creates the difficult situation. Rediker closed commissioner comment. moved to approve with conditions. Brian Stockmar seconded the passed (6-1). (6) Rediker, Hopkins, Kurz, Lockman, Perez, Stockmar (1) Gillette April 3, 2018 - Page 30 of 82 3.2. A request for the review of the following three (3) variances: 1.) a variance 30 min. from Section 12-21-12, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to allow for more than ten percent (10%) of the total site area to be covered by driveways and surface parking; 2.) a variance from Section 14-3-1, Minimum Standards, Vail Town Code, to allow for more than one (1) curb cut per unit; and 3.) a variance from Section 14-3-1, Minimum Standards, Vail Town Code, to allow for a minimum horizontal clearance between a garage door (parallel to road) to edge of public street pavement of less than 24 feet, located at 2841 Basingdale Boulevard/Lot 3, Block 8, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC18-0012) ApplicantiVlichael & Yoshimi Moore, represented by RAL Architects, Inc. Planner: Matt Panfil Panfil began by pointing out the application is a request for three (3) separate variances and that each variance is in someway related to the others. The first variance to exceed maximum site area covered by driveways and surface parking is supported by staff. The second variance is a request for a second curb -cut. This is requested because, based on Town Code, the applicants are allowed only one curb -cut and the existing curb -cut is already counted. Rediker — Asked for clarification as to the location of the existing and proposed curb cuts. Panfil mentioned the condition suggestion by the Department of Public Works as to their preference that the applicants would not use the westernmost two (2) parking spaces within the existing parking and access easement for their own parking uses. Public Works has some safety concerns regarding a proposed increase in the amount of vehicles with back out parking as well as safety concerns with parked vehicles encroaching into the right-of-way. Based on Public Works recommendation, staff does not support the third variance request. Rediker — Asked for Panfil to show where the edge of pavement is compared to the right-of-way. Panfil — Stated a suggestion by Public Works is to push the garage north and fit meet the minimum requirements of distance from pavement edge to the proposed garage. Rediker — Asked staff to confirm that the PEC is being asked to review variances without an established home size. Panfil stated the maximum home size allowed per Town Code for the subject property would be approximately 3,500 square feet. Based on this size, staff can safely assume 3 parking spaces would be the maximum required. Rediker — Asked staff to confirm that if the PEC were to grant variances today, rather than having the applicants come before the body again, could other recommendations be made. Panfil responded that any recommendations or possible design solutions that would not require any new April 3, 2018 - Page 31 of 82 variances can be made. If recommendations were made that required a new variance, the item would have to be republished to include such variances. Rediker — Referenced the alternative proposal concepts on page 13 of the staff memo and asked Panfil to explain the alternative proposal. Panfil — The alternative is based on Public Works' comments and the applicants might be better at explaining the feasibility of each proposal. The first alternative would be to not grant a second curb cut and require the applicants access the site from the existing parking and access easement area. The second alternative is to move the garage back farther to the north enough to no longer need the third variance. The applicants would then have 4 full parking spaces and the remaining could be paved per the easement language, or alternatively, the applicants could amend the easement language and add landscaping back to the site. Rediker — Asked staff to clarify that the easement that is currently gravel and dirt would need to be repaved with the development of the subject property. Asked the size of the green area shown in the second alternative and if it could be landscaped or paved and blocked off by chain or other measures. Panfil responded that the easement language correctly contemplates that the Town of Vail will require that the entire parking and access easement to be paved upon the development of the subject property, but it is staff's recommendation that the applicants consider amending the easement language to allow them to landscape their (2) reserved parking spaces. Gillette — Asked staff how the area in green was measured. Panfil responded that staff does not have exact size of the area in green, but an estimate could be provided based on the fact that a standard outdoor parking space, per Town Code, is 19'deep by 9' wide. Gillette — Asked if the parking extends onto the other lot. Ladd confirmed. Panfil — Stated estimated that based on the standards in the Town Code, approximately three (3) additional parking spaces would fit to the east of the two (2) westernmost parking spaces. Bobby Ladd, RAL Architects, presented on behalf of the applicants. He stated that Town Code required three parking spaces for a house of the size that would be built. The applicants do not have an issue abandoning spaces for their use, but the intention is to incorporate them into parking area for the property to the north because they already exist. If the garage is pushed back to accommodate the 24' pavement to garage door requirement, there are topography issues that could cause other problems that might result in the request for additional variances. Also, the garage doors would go April 3, 2018 - Page 32 of 82 beyond the front setback by several feet. A potential area for a third parking spot is to the right of the proposed garage, utilizing the same curb -cut. The two (2) parking spaces reserved for the subject property could then be abandoned and landscaped. Ladd concluded by stating that the applicants believe pulling the wall forward is the best use of the area. Rediker — Asked the applicants to clarify that the area referred to as a possible third parking spot is just to the east of the proposed garage. Rediker — Asked if the neighboring property has been contacted about a modification of the easement. Ladd — There was a preliminary application years ago and the property to the north asked that their easement not go away. Rediker — Stated the neighbor would already lose parking once the gravel parking is removed and then asked if the first alternative concept which showed access to the site from the existing curb cut is feasible. Ladd — A fire hydrant would have to be relocated and a 12'- 14' tall retaining wall would have to be created based on the alternative concept. It would be a significant challenge due to the existing topography. Panfil then stated an additional variance would be required if there was to be a 14' retaining wall. Gillette — The easement is a private easement. The property cannot be paved unless the Town approves. Panfil — The Town does not allow for gravel or dirt driveways or parking spaces. Based on the correct contemplation in the language of the easement, the Town of Vail will require that the applicants and the adjacent neighbor to the north pave the easement area if the lot is developed. Gillette — Theoretically the existing gravel must be landscape. Panfil — It is not possible to enforce the easement agreement between the two (2) private properties. Rediker — Asked if moving the parking spots further southeast to where the red "X" is labeled on the alternative concept would require less remediation. Hopkins — Stated that pushing the building and parking back to the north would be the simplest solution. She mentioned that another issue for consideration is accommodating snow storage when plows clear the street during the winter. Ladd — The only people to enforce the applicants' requirement to pave the parking would be the neighbors. April 3, 2018 - Page 33 of 82 Gillette — Suggested the applicants begin to talk with the neighbor about the easement, then return to the PEC with a practical solution. Rediker — Ideally, the applicants have to have a discussion with their neighbors about the pavement requirement within the easement. Gillette — Stated the easement does not work well the way it is written. Rediker — The PEC would look favorably upon an agreement with the neighbor that the two abandoned spots would be abandoned and landscaped as the neighbors are not entitled to those two (2) parking spaces. Ladd — Asked the PEC to confirm that they prefer the applicants rewrite the easement and abandon the two (2) parking spaces. Public Comment. William Woolford — Stated he owns one (1) of the four (4) units to the north of the subject property. He stated that the owners would be very happy to collaborate with the applicants as the parking area is a major mess, particularly during the winter. He asked for a parking solution for both properties to avoid parking disasters for the adjacent property to the north. He believes meeting the requirements in the existing easement will make the situation worse. He agrees that it is the best suggestion and right idea for both parties to collaborate together. Two (2) of the units are rental units and they have a lot of cars. The units do not have designated parking, but both reserved spots on the applicants property are currently utilized. Gillette — Stated that Woolford and the applicants should meet and work out new easement language. Commissioner Comment. Stockmar — Stated that based on the Town Code, the PEC's job is not to find solution for the applicants, but for the applicants to find the solution. He suggested the item be tabled in order to give both parties time to work together while accommodating the rules. Gillette — Stated the applicants should return to the PEC once meeting with the neighbors to the north. He asked the other commissioners if they would be ready to approve the first two (2) variances if the applicants agreed to push the garage back. The consensus was that the item should be tabled to allow for discussion between the applicants and neighbors. Gillette — Asked how many units were in the building to the April 3, 2018 - Page 34 of 82 north and how many parking spaces are required. Woolford responded that there are four (4) units and that he generally only requires one (1) parking spaces, but the rental units require more. Kurz — Agreed with Stockmar's comments. He does not have enough information available at the moment to feel comfortable approving the three (3) variances. He expressed his hope that the applicants would table the item and return at the next meeting with solutions to the issues raised at this meeting. Perez — Agreed with Stockmar's comments. Hopkins — Stated she would like to see the applicants return with solutions to the issues raised at the meeting. Lockman — Expressed his hope that both parties can return with a solution. Rediker — Stated that he was inclined to follow Public Works recommendations, but agrees with Stockmar's comments. The curb cut variance depends on what happens with the other two spaces. He stated that from a lawyer's perspective, once the applicants develops the lot, the neighbors cannot use the two (2) westernmost parking spaces. Of the three (3) variances requested, he could not support the third variance that requested the distance from the garage doors to the edge of pavement be reduced from 24' down to 14'. Tabling the item will give the applicants more time to have conversations with the neighbors. Gillette — Asked if the existing curb cut impacted notifications for the next meeting. He wanted to know if part of the existing curb cut area was on the property to the north. Ladd — It is on both development lots Panfil — Stated that if new variances are brought forward, a new notification would be required. If not, the notification is still valid. He stated that the next PEC meeting is Monday, April 9, 2018. Brian Stockmar moved to table to April 9, 2018. Ludwig Kurz seconded the motion and it passed (7-0). 3.3. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment pursuant to Section 12-3-7 Amendment, Vail Town Code, to amend Title 12 of the Vail Town Code to add a new Chapter 27, Wireless Service Facilities, and setting forth details in regard thereto. (PEC18-0010) Applicant Town of Vail Planner: Justin Lightfield Lightfield began by distributing a confidential memo prepared by the Town Attorney. The PEC adjourned for approximately 30 min. April 3, 2018 - Page 35 of 82 five (5) minutes to allow time to review the memo. Lightfield explained that the purpose of the amendment was to align Town Code with state and federal regulations. Lightfield reviewed the recent state and federal acts governing wireless service facilities and how they impact existing Town of Vail regulations. Stockmar —Asked for clarification that both telephony and wi- fi were included in this amendment. Lightfield confirmed. Gillette — Asked what prompted the code amendment. Lightfield stated that it is based on the Town Attorney's recommendation to align the Town Code with state and federal regulations. Stockmar —Asked if the Town is currently non -conforming to state or federal regulations. Lightfield responded negative, but this amendment brings forward more specific state and federal requirements. Rediker — Asked for clarification of the language regarding substantial changes. Asked if the proposal would grant unfettered access to the construction of wireless service facilities anywhere in Town. Lightfield explained that the Town is allowing the minimum requirements per state and federal regulations. Stockmar —Asked Lightfield to confirm that the proposal meets the minimum standards for all of the state and federal requirements. Lightfield confirmed. Rediker — Asked for clarification between small wireless facilities and micro facilities. Asked if there was an appeal process available to the Town if a wireless service provider wanted to mount a facility in the public right-of-way that the Town did not agree with the proposed location. There was no public comment. Stockmar — Stated his support for the proposed amendment. Gillette — Stated his support for the proposed amendment. Kurz — Stated his support for the proposed amendment. Perez — Stated her support for the proposed amendment. Hopkins — Stated her support for the proposed amendment. Lockman — Stated his support for the proposed amendment. Rediker — Concurred with the other commissioners and stated that the state and federal government has imposed the regulations upon the Town. Brian Stockmar moved to recommend approval to the Vail Town Council. April 3, 2018 - Page 36 of 82 Brian Gillette seconded the motion and it passed (7-0). 3.4. A request for a recommendation to the Vail Town Council, pursuant to Section 120 min. 12-3-7, Amendment, Vail Town Code, concerning an update to the 1994 Comprehensive Open Lands Plan, and setting forth details in regard thereto. (PEC 17-0049) ApplicantTown of Vail, represented by Tom Braun, Braun and Associates Planner: Chris Neubecker & Kristen Bertuglia Neubecker introduced the Open Lands Plan Update (the Plan) by referencing a series of graphics that summarized the timeline of the Plan update, dating back to late 2016. Neubecker stated that the items in red text in the Plan update are changes that have been made since the last time the PEC reviewed the draft Plan. Stockmar —Asked if the upcoming new PEC term affects the PEC's recommendation. Neubecker responded in the negative. Neubecker referred to a change regarding Action Item 24, the addition of public comment submitted via email, and the fact that the PEC went on a site visit of all the affected parcels. Stockmar —Asked for clarification regarding Action Item 24 and if the Town Council agreed with the PEC's previous recommendation. Neubecker confirmed. Stockmar asked why the item was still in the plan. Neubecker stated that there are additional steps that can be taken on the property. Bertuglia added that as the parcel is still vacant, it qualifies for the Plan update. Stockmar encouraged the Town to consider a mechanism that would require developers to demonstrate financial feasibility when seeking approval of a project. Neubecker referenced the criteria found on pages 7 and 8 of the staff memo, and stated that staff recommends the PEC recommend approval to the Town Council. Rediker — Asked for clarification of some of the items listed on Attachment C. Neubecker and Bertuglia responded. Stockmar — Asked if Attachment C would be included within any recommendation. Neubecker confirmed. Rediker suggested that Attachment C be referred to only as the PEC's recommendations that they be incorporated, nor required to be incorporated in the Plan. Neubecker then introduced Tom Braun, Braun Associates, Inc., a consultant on the Plan update. Braun referenced a PowerPoint presentation that covered the following topics: a review of the 1994 Comprehensive Open Lands Plan; an overview of the Plan update process; and the goals of the Plan update, which pertain to environmentally sensitive land, Town -owned lands, trails, and the Action Plan and April 3, 2018 - Page 37 of 82 Implementation Steps. In total, there are 28 Action Items in the Plan update. Braun discussed the specific Plan goals (environmentally sensitive land, Town -owned lands, and trails) and the associated Action Items in greater detail. Chapter 6, Implementation Steps, consolidates the Action Items into an easier to follow path forward. Lockman —Asked for clarification of the trails matrix referenced by Tom Braun. Braun stated that it is on page 33 of the Plan update. Lockman asked for more details regarding the future evaluation of trails. Braun stated that is not part of the scope of the Plan update, but if adopted, the Town Council would direct staff to begin developing trail evaluation criteria. Chairman Rediker opened the item for public comment. Anne Esson — Stated that she had four (4) points she wanted to make. First, the executive summary should include a statement that no trail shall be approved that negatively impacts the environment. She suggested additional wildlife forums and presentations by environmental scientists. Second, any extension to the Vail Trail will have a negative impact on wildlife. She recommends that the entire Vail Trail extension be removed from the conceptual plan. Third, if the PEC will not recommend the elimination of the Vail Trail, the trail should terminate further west than proposed in order to protect nesting Peregrine Falcons. Fourth, she recommended re -wording certain items on page 36 regarding Peregrine Falcons. Finally, she requested that the PEC not forward a recommendation to the Town Council until June or July. Blondie Vucich — Read a prepared statement. She stated that while this draft is an improvement, there are still changes needed. She recommended the following three (3) items: 1.) remove the proposed Vail Trail extension due to its adverse impact on wildlife; 2.) all trails developed on Town of Vail land exempt from NEPA or USFS review should still be reviewed by the Colorado Department of Parks and Wildlife; and 3.) the draft Plan update should include a summary of the information provided at the Wildlife Forum. Bill Andree, Department of Parks and Wildlife, cautioned people regarding the idea that mitigation measures could prevent the loss of Peregrine Falcons were a trail to be developed near their nesting area. Rediker — Asked Andree if he has reviewed the Plan draft and if he does in fact recommend the Vail Trail extension be removed from the trails concept plan. Andree affirmed both questions. Andree cited multiple studies from Australia pertaining to Peregrine Falcon behavior. April 3, 2018 - Page 38 of 82 Gillette — Asked if there was a social trail near the Peregrine Falcon nesting area. Andree could not confirm, but stated that it was quite probably there was a social trail in the area. Gillette asked if the social trail, if existing, should be closed. Andree affirmed. Rediker — Asked if the caveat within the executive summary regarding no trails adversely impacting wildlife, if any of the other new suggested trails should be eliminated from the concept trails plan. Andree stated that while there are some proposed trails that they are not satisfied with as proposed, there were none he would recommend be immediately eliminated. Hopkins —Asked for clarification regarding a statement by Andree regarding trail buffers. Tom Vucich — Agreed that the current Plan draft is an improvement, but requests that the Vail Trail extension be removed from the concept trails plan. He is skeptical that Colorado Parks and Wildlife' opinion will be given serious consideration by the Town. He requested that minutes from the Wildlife Forum and a meeting in Tom Braun's office in February be included in the Plan document. He wants the Town to value place over human wants and needs. Diane Donovan — Expressed her interest in wildlife preservation. She encouraged the PEC to consider the statement and requests made by Blondie and Tom Vucich. She recommends that the title be changed to, "The 2018 Update to the Town of Vail Comprehensive Open Lands Plan of 1994." She would like the plans integrated into each other, rather than adopt a whole new plan. Open space as a visual buffer is barely mentioned in the Plan draft. She cited other examples in the 1994 Plan that are not included in the Plan update draft. She asked if the Town can afford to build more trails, especially trails outside of Town boundaries. She stated that there is a new children -oriented trail in Minturn that should fulfill the need for any beginner -level or children - oriented in the Town. She does not believe parallel trails contribute to sustainability. She quoted a Colorado Parks and Wildlife brochure that discussed the adverse impacts of outdoor recreation on wildlife. She expressed her belief that there should have been a citizen task force that would attend every meeting regarding the Plan. Public comment was closed and the commissioners were allowed to ask any additional questions of Town staff or Tom Braun. Lockman —Asked for clarification of the implementation items. Neubecker stated that the implementation steps would be taken directly from throughout the plan, but formatted in a single chart or matrix for more thorough evaluation. Lockman stated that it would have been helpful if an implementation matrix been included in the draft Plan. Braun explained the implementation steps as a tabular form of the narrative of the April 3, 2018 - Page 39 of 82 Plan. Rediker — Asked for clarification as to the current status of the Designated Open Space Board. Neubecker is unsure as to when the last time the board met, but they would be encouraged to meet more often to discuss the potential for more properties to be classified as Designated Open Space. Perez and Rediker suggested more information be provided regarding conservation easements and the Designated Open Space Board. Rediker expressed his concern regarding language within the conservation easements section on page 10 that states conservation easements "are considered unchangeable." Braun explained that it is possible for a conservation trust and a public owner to agree to amend a conversation easement. Rediker continued by expressing his concern regarding the statement on page 13 regarding value being a key question regarding conservation easements. Braun agreed to strike the comment. Rediker stated his belief that the discussion regarding conservation easements is skewed in favor of their use and believes that the negative consequences of conservation easements should be included in the Plan. Rediker asked what studies or information was reviewed by staff in regards to the establishment of conservation easements on municipally -owned property. Bertuglia stated the east Vail waterfall conservation easement as an example. Greg Hall, Director of Public Works, stated his belief that a private property owned placed the conservation easement on the property before dedicated to the Town. Braun stated that the Plan does suggest the establishment of a task force to review the use of conservation easements. Gillette suggested that the language be modified to require conservation easements be reviewed similar to the review of classifying properties as Designated Open Space. Hopkins — Asked for clarification as to why the Vail Trail extension is proposed. Braun stated that there may still be options available that will not negatively impact wildlife. The idea is that until the proposed trail is reviewed in detail, using criteria as proposed to be developed by the Plan, it should not be eliminated. Rediker asked how close the parallel trails may be. Braun stated that such details have yet to be decided because they would require extensive review. Rediker asked if there was expression of support for the Vail Trail extension throughout the update process. Braun stated that there were residents that expressed a specific interest in soft surface trai Is. Perez — Asked if Braun was open to the request to include minutes from the Wildlife Forum in the Plan. Braun stated that he would not oppose including a summary of the Wildlife Forum in the document. Bertuglia suggested that it would be difficult to provide exact minutes, but an extended summary could be provided. Rediker — Identified a typo on page 20 regarding the capitalization of Vail. He stated the language regarding April 3, 2018 - Page 40 of 82 adverse impacts of trails in the executive summary is vague as it seems impossible to prevent any impact in the development of a trail. Gillette suggested the term significant replace the term adverse. Neubecker asked for specific comments regarding Attachment C. He stated that Attachment C would serve as a guide to the changes that should be incorporated into the Plan, not a part of the Plan itself. The commissioners reviewed each item of Attachment C to determine their recommendation. Perez — Stated that she does not believe the item is ready for a recommendation from the PEC. Stockmar stated that while the Plan has improved, he concurred with Perez. Neubecker encouraged the PEC to take a recommendation vote. Stockmar stated that he is not comfortable making a recommendation vote at this meeting. Neubecker asked for specific items that are not ready for a recommendation vote. Rediker — Stated that this is the fourth time this item has been reviewed and believes a vote at this meeting is possible. He believes that the PEC has not provided enough specific changes to staff that will significantly alter the Plan. Gillette concurred that he thought it was possible to take a recommendation vote at this meeting. Kurz — Agreed that the outstanding issues can be resolved and a recommendation vote can be made. Stockmar — Stated that taking a vote at this meeting would send a mixed message to the Town Council. He feels there is a lot of significant information included in Attachment C that is not yet in the Plan. He stated that he may be comfortable with a recommendation vote if there is an agreement on the Vail Trail extension being eliminated from the concept trails plan. A lengthy discussion occurred regarding whether or not the item was ready for a recommendation vote. The commission attempted to address each item of Attachment C. Clarification of Language Section #1: In favor. #2: In favor. #3: Not in favor. #4: In favor. #5: In favor. #6: Not in favor — remove typo. #7: In favor. Is a Separate Definitions Section Required? Yes Implementation Actions? April 3, 2018 - Page 41 of 82 Yes Involve Department of Parks and Wildlife if a trail is entirely within the Town? Bertuglia — Recommendation or caveat included in the trail language. Rediker — Is this a mandatory condition? Gillette — Does Colorado Parks and Wildlife have the jurisdiction to approve it? Colorado Parks and Wildlife should be consulted, but they do not grant approval. Kurz does not believe Colorado Parks and Wildlife should have the ability to control what occurs within Town boundaries. It was agreed Colorado Parks and Wildlife should be consulted, but not have approval power. The proposed Vail Trail extension was discussed at length. It was agreed that the extension should be kept in the Plan for consideration. Rediker — Asked commissioners to provide direction to staff on suggested changes for the Plan. Lockman — The caveat language on page 4 of the executive summary regarding adverse impacts should be altered for better clarity. A majority of the commissioners agreed. Gillette — Stated he wants better language regarding conservation easements and the ability to use the Open Lands definition on more parcels within the Town. Rediker — Suggested changes to remove the term "potential detriment" and simply state, "detriment" on page 13. Perez — The term "conservation easement" is not defined anywhere in the document and should be included in the definitions section. Braun asked if the first sentence in the paragraph in question was not a definition. Perez responded in the negative. Rediker — Reiterated that the negative consequences of conservation easements be discussed in greater detail within the text on page 10. A lengthy discussion was help regarding the trails section of the Plan. Hopkins stated that she preferred the East Water Tank Trail be removed from the concept trails plan. Braun suggested a modification to the language that would maintain the existing width and character of the existing trail. Hopkins affirmed that she would be accepting of the proposed modifications. Perez —Asked if language should be added that required two April 3, 2018 - Page 42 of 82 (2) miles of social trails be removed for every one (1) mile of newly established trails. She also suggested language be added to make it clear that Action Items are suggestions, not requirements. She added that the minutes of the Wildlife Forum should be added. Hopkins — Asked for a quote from Bill Andree be included in the Plan. Rediker — Reiterated his belief that the item is ready to be sent to Town Council. Kurz concurred. Lockman — Stated that the wildlife education is a great component of the Plan. Hopkins — Believes the wildlife studies have had a significant impact on the Plan. Gillette — Supports the Plan and is ready to vote based on the recommendations made at this meeting. Stockmar — Would be more comfortable with one (1) more review of the Plan based on the changes suggested at this meeting. Rediker — Stated that Tom Braun and staff did a good job putting together the Plan and he feels the public comment was valuable to making the Plan what it is. He does not believe the fact that new PEC terms start at the next meeting should affect the decision to make a recommendation vote or not. Braun — Stated what is most important to him is unanimous support from the PEC. John -Ryan Lockman moved to table to April 23, 2018. Brian Stockmar seconded the motion and it passed (4-3). Ayes: (4) Hopkins, Lockman, Perez, Stockmar Nays: (3) Rediker, Gillette, Kurz 3.5. A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in regard thereto. (PEC17-0032) Applicant:Town of Vail Planner: Jonathan Spence Todd Oppenheimer, Public Works, described the proposed structure. The structure would be permanent and match the architecture of the other building located near the softball fields. Stockmar — Asked what material the roof would be. 10 min. April 3, 2018 - Page 43 of 82 Oppenheimer stated that it would be a live roof. Gillette — Asked if the proposal was included in the Ford Park Master Plan. Oppenheimer responded that it was not prohibited by the plan. Lockman — Asked about the performance of other live roofs used in Town. Oppenheimer stated that they have worked well. 3.6. A request for review of a Major Amendment to Special Development District (SDD) No. 6, Vail Village Inn, Phases I and II, pursuant to Section 12-9A- 10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans in order to permit building additions, an outdoor patio and associated landscape improvements located at 100 East Meadow Drive Unit 15/Lot 0, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC18-0011) Due to a significant reduction in project scope, this project is being re - advertised and re -noticed as a Minor Amendment. As a result, this item will be heard as a report to the Planning and Envornmental Commission on April 9, 2018. ApplicantGatto Pardo Bianco LLC, represented by Steven James Riden AIA Architect Planner: Jonathan Spence Brian Gillette moved to table to April 9, 2018. John -Ryan Lockman seconded the motion and it passed (7-0). 5 min. 3.7. A request for the review of a variance from Section 12-6D-6, Setbacks, Vail 5 min. Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to a side setback, located at 1200 Ptarmigan Road, Unit A / Lot 1, Block 8, Vail Village Filing 7, and setting forth details in regard thereto. (PEC17-0047) ApplicantEileen Hyatt, represented by RKD Architects Planner: Matt Panfil Brian Gillette moved to table to April 23, 2018. Brian Stockmar seconded the motion and it passed (7-0). 3.8. A request for a review of a prescribed regulations amendment to Section 14- 5 min. 10-6, Residential Development, Vail Town Code, to allow the Design Review Board (DRB) to apply different design review standards in situations when two-family dwellings appear as separate and distinct development lots, and setting forth details in regard thereto. (PEC18-0005) Applicant requests PEC table to May 14, 2018. ApplicantArosa Partners LLC, represented by Brad Hagedorn Planner: Justin Lightfield Karen Perez moved to table to May 14, 2018. Ludwig Kurz seconded the motion and it passed (7-0). April 3, 2018 - Page 44 of 82 4. Approval of Minutes 4.1. March 12, 2018 PEC Results 5. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department April 3, 2018 - Page 45 of 82 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Nature Center update and short term options. PRESENTER(S): Todd Oppenheimer, Landscape Project Architect ACTION REQUESTED OF COUNCIL: Provide Staff with any questions, comments, or concerns regarding regarding short term actions. BACKGROUND: At the March 20, 2018 Town Council meeting Staff and Hopkins Architecture presented the findings of the Vail nature Center Study and suggested some short term and long term steps for making upgrades and enhancements to the Vail Nature Center (VNC) facility. Along with some very useful information regarding the VNC program the Study identified potentially serious issues with the building structure. These issues included inadequate roof structure to support current code -required snow loads; inadequate second story floor structure to support current code -required floor loads for office occupancy; lack of ADA compliance; inadequate Fire Department access; potential decay and insect damage to the building structure; sanitary issues regarding the existing composting toilet system; and evidence of rodent infestation within the building structure. The presentation is intended to update the Council regarding work that has been initiated to resolve the above mentioned issues and outline options for short term continuation of the VNC program. ATTACHMENTS: Description Vail Nature Center Update Memorandum April 3, 2018 - Page 46 of 82 TOWN OF VAIL' Memorandum To: Vail Town Council From: Department of Public Works Date: March 27, 2018 Subject: Vail Nature Center Update I. INTRODUCTION At the March 20, 2018 Town Council meeting Staff and Hopkins Architecture presented the findings of the Vail nature Center Study and suggested some short term and long term steps for making upgrades and enhancements to the Vail Nature Center (VNC) facility. Along with some very useful information regarding the VNC program the Study identified potentially serious issues with the building structure. These issues included inadequate roof structure to support current code -required snow loads; inadequate second story floor structure to support current code -required floor loads for office occupancy; lack of ADA compliance; inadequate Fire Department access; potential decay and insect damage to the building structure; sanitary issues regarding the existing composting toilet system; and evidence of rodent infestation within the building structure. Staff has been in contact with and has discussed various aspects of the short term actions with staff from the Building Department, Fire Department, Vail Recreation District, and Walking Mountains Science Center. These individuals and organizations are aware of the short term actins and are engaged in the process. The following paragraphs are intended to update the Council regarding work that has been initiated to resolve the above mentioned issues and outline options for short term continuation of the VNC program. A plan for permanent improvements to the Vail Nature Center is being formulated and will be presented to the Council at a subsequent meeting. II. VAIL NATURE CENTER SHORT TERM ACTIONS UPDATE Following are updates to the multiple short term actions identified and discussed at the March 20, 2018 Council afternoon session. 1. Building Structure. Staff is currently evaluating the following 2 options (see a. and b. below) regarding the building structure. The decision regarding the building is very dependent on the results of the environmental survey to identify potential hazards. If hazards are identified and the mitigation is severe the option to operate out of a temporary structure may be the most viable. Please note that eventually, assuming that the current structure is significantly renovated or replaced, a temporary structure will be needed to house the VNC programs during the course of construction. This may give some weight toward choosing the second option below. April 3, 2018 - Page 47 of 82 a. Since the structural deficiencies in the roof system relate to winter snow loading, the building can be occupied during the months when no snow load is present. The second story space is currently used for office functions which exceed the allowable capacity of the floor. Structural engineers believe the second floor can be reinforced by adding 2 beams with end and mid -span posts to carry the load to the existing foundation. This is a stop -gap measure intended to allow the VNC to be operated for the 2018 and 2019 seasons only. The Town of Vail Chief Building Official will require a plan to be in process for permanent renovation or replacement of the existing building. The initial opinion of the Fire Department, without a detailed proposal to evaluate, is a temporary membrane structure such as yurt (with restrictions and limitations) is preferable to the continued occupancy of a framed structure known to have no fire truck access. b. If the environmental study identifies hazards that can not be easily mitigated or the if Town Council decides not to occupy the building due to the structural deficiencies identified, a temporary building will be needed. It is recommended to design, purchase and install a temporary structure in the form of a yurt with deck, and an enclosure for accessible portable toilets, to allow the WMSC to operate the VNC while the planning, design and construction of a renovated or new facility can be completed. In order to facilitate this action, Staff has submitted 2 applications to the PEC to amend the 2013 Ford Park Master Plan to allow an additional building to be constructed in the Gore Creek Preservation Sub -Area and for a Conditional Use Permit for a temporary auxiliary structure if needed. The deadline for submittal of the PEC applications was March 26. Staff proceeded with the applications, which can be withdrawn at any time, to avoid an additional 2 week delay in the process. 2. ADA compliance — building. Replace the existing access ramp to be ADA compliant. The front door does not require modification because of the low building occupancy. Make modifications to the restroom to be ADA compliant. 3. ADA compliance — site. Modify the existing History Trail which connects to the Nature Center Bridge to meet minimum ADA requirements and create an accessible route to the Ford Park Lower Bench ADA parking. 4. Hazards/risks analysis. A professionally administered environmental survey, which will check for potentially harmful substances such as bacteria, mold, radon and asbestos, is scheduled to occur on Friday, March 30, 2018. Results of the survey should be available on Tuesday, April 3 and, if so, will be presented at the Council meeting. 5. Fire Department Access. Currently there is no fire truck access to the VNC site. If the building were to catch fire it and its contents would be a total loss. This is the best case scenario. The worse case is that the fire spreads to the surrounding area and creates a wildfire situation. The initial opinion of the Fire Department has been previously stated in the Building Structure section. 6. Composting toilet. Town and VRD staff has looked at the existing compost toilet system and have determined that the exhaust fan which creates air flow to allow composting to occur and prevent interior offensive odors needs to be replaced. The toilet seat and pipe to the composting tank also need to be replaced. These are fairly simple repairs that can be completed with in-house maintenance crews. Town of Vail Page 2 April 3, 2018 - Page 48 of 82 7. Vehicle access. The Hopkins Architecture team will evaluate the grades and condition of the existing access driveway and make recommendations for minor modifications and repairs to improve its function. III. BUDGET DISCUSSION The current fund balance in the Vail Nature Center RETT account (RMT025) is $60K. Some of the costs of the short term actions are still being evaluated and staff will return to the Council at the next update with cost and budget information. Preliminary cost information for the following actions has been determined. 1. Environmental Survey $1500 2. Design fees for short term actions $12K 3. Construction costs temporary structures $100K IV. TOWN COUNCIL REQUEST No specific action is requested of the Town Council at this time. The Council is encouraged to provide their opinions and suggestions regarding short term actions concerning the VNC building to staff for consideration. V. RECOMMENDATION There is no staff recommendation at this time. Staff is anxious to solicit additional Council input regarding this important facility and its operation. We view the long-term planning for this facility to be an exciting and community -engaging process and look forward to the continued success of our Nature Center. Town of Vail Page 3 April 3, 2018 - Page 49 of 82 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Transit Bus Stop Improvements Update PRESENTER(S): Tom Kassmel, Town Engineer and Gregg Barrie, Town Landscape Architect ACTION REQUESTED OF COUNCIL: Provide Staff with any questions, comments, or concerns regarding the project update BACKGROUND: The Town of Vail has budgeted to make improvements to the Lionshead Transit Center and the Vail Village Transit, providing additional capacity at both. The purpose of this Council session is to provide Council with an update of the progress of the project. STAFF RECOM M ENDATION: Provide Staff with any questions, comments, or concerns regarding the project update ATTACHMENTS: Description Vail Transit Bus Stop Improvements Memo Vail Transit Bus Stop Improvements - DRB Approved Plans April 3, 2018 - Page 50 of 82 TOWN OF VAIL. Memorandum To: Town Council From: Public Works Department Date: April 3, 2018 Subject: Transit Stop Improvements Project Update I. SUMMARY The Town of Vail has budgeted $875,000 in 2018 for transit stop improvements. The purpose of these improvements is to provide improvements for transit stops along the West Vail Express route. These improvements specifically include; (See Attached) • West Vail Chamonix Transit Stop: Pedestrian and drainage improvements • Lionshead Transit Center(LHTC): Construction of a new transit stop near the LHTC to accommodate a westbound stop • Vail Village Transit Center(VVTC): Construction of two additional bus bays along the South Frontage Road adjacent to the VVTC to increase capacity The purpose of this Council session is to update Council on the progress of the design and approvals. Staff presented the concept plans to Council this past January. Council's main concern was to look at an alternate option at the VVTC that might add a landscape island between the bus lane and the South Frontage Road. II. LIONSHEAD TRANSIT CENTER WESTBOUND STOP The proposed Lionshead Transit Center Westbound stop has been approved by the DRB along with a Bus Shelter designed to compliment the Lionshead Transit Center and Lionshead Entry Structure. The original budget assumed that a standard Town of Vail bus shelter would be installed at this location. The current designed bus stop will likely exceed the existing budget. Staff recommends bidding the designed bus stop shelter as an alternate, and evaluating if the Town would like to move forward with the designed shelter or the standard Town of Vail bus shelter at the time of contract award. III. VAIL VILLAGE TRANSIT CENTER ADDITIONAL CAPACITY The proposed Vail Village Transit Center bus stop was also approved by DRB. The DRB reviewed both versions; one with and one without a landscape island. DRB has approved the design without the landscape island. It was determined that in order to April 3, 2018 - Page 51 of 82 gain a landscape island a substantial amount of mature vegetation between the parking structure and the Frontage Road would need to be removed, which would be detrimental to the site and also expose the existing stairwell building. The island would not provide sufficient room to return a similar massing and height of landscape to offset the removals. IV. LANDSCAPE IMPROVEMENTS The Town has also budgeted an additional $225,000 in 2018 to improve the landscaping surrounding the Vail Village and Lionshead Parking Structures. These landscape improvement projects will be coordinated with the transit stop improvement projects. Specific highlights of the landscape project include; • Prior to starting work, staff will review water availability with Eagle River Water and Sanitation District. The scope of the projects will be adjusted for 2018 as needed based on drought concerns. • Renovation of the landscape along the north and west perimeter of the Lionshead Parking Structure. The improvements will include adding new tree and shrub plantings as well as a complete redesign of the landscape area west of the Parking Structure main entry. • The most significant change will be the removal of fourteen dying or declining spruce trees along the Frontage Rd between the parking structure entry and East Lionshead Circle. For a number of years, spruce tree health along the northern edge has been in decline due to insect pests, over -crowding, stress from holiday decorations and construction impacts. Each year between one and three trees are removed. The transit stop improvements require removal of several more trees and this provides an opportunity to simply renovate the landscape in these areas by removing dying trees and planting a healthy new landscape. • Addition of trees and shrubs around the Vail Village Parking Structure to fill in where trees, shrubs and flowers have been removed over the years due to death and disease and to improve screening of the concrete structure. V. NEXT STEPS Both projects, as well as the Lionshead landscape renovation, have received DRB approval and are currently out to bid. Staff will return to Council for Contract award on May 1,2018. VI. ATTACHMENTS DRB Approved Plans Town of Vail Page 2 April 3, 2018 - Page 52 of 82 LANDSCAPE NOTES 1. Existing perennials to be removed by TOV prior to start of work. 2. New irrigation to be completed by TOV. 3. All planting areas to be restored by TOV. 4. Protect all existing planting areas that remain. 5. Coordinate with TOV landscapers and irrigation supervisors prior to start. 6. Hand dig around existing tree roots. Notify Town once exposed and prune. PROTECT SOD AREA • / -- 8199\ EO`" SOUTH FROV TA GE ROAD -8199 a ae' 81:9 9 a 8199 a 4 ° e e. a \,' a' a 6 • 6< e e a. 8200 e a, e ° 4 82 01 - d d °a e d '• 4 a. a ed . ea d, 4 • A. a e .a A a: a 4' a '14 d 6 4 as °• • a . a 4 •e .a.4 . e 0 DRY STACKED WALL WITH MORTAR BACKING 7- HEIGHT VARIES 6" TO 18" a TAX• IS . 4 2 V6 • d a s d- u a 4 4' s • 4 4 • , °• e a •° TAX/S' & 4CHARTER' BUSES 4 0 =#7 --a a d "- 4 d ° d a _ e a a a Q' •d4 a a 4 ' o e IRRIGATION MAIN A a d• a d. ° .a .° e ra a • °' • 'a 6 d _J d 4 4 4' 4 6 a . d p 4 d . a a6. - 4 e ° d a e . 4 4s °� 4 ° e G •aa° d ° Qa ▪ dd 6' d d a '. a d d• s e d o daa • •e d a ° ° a 4 0 PEAK LAND CONSULTANTS, INC. DATE REVISIONS 970-476-8644 FAX 970-476-8616 1000 LIONS RIDGE LOOP VAIL, CO 81657 As Constructed No Revisions: Revised: 0 # a a 4 ° a a 0 LANDSCAPE PLAN 4 -01 4 -8 44 a a ea 4 8202 _ DESIGNED BY RAB Void: BID PACKAGE SPECIAL USE PERMIT #3120213-S PRELIMINARY VAIL TRANSPORTATION CENTER PARKING LANE NOT FOR CONSTRUCTION 7/16/2012 INTERSTATE 70 MILEPOST 176.3 SOUTH FRONTAGE ROAD, VAIL, COLORADO 81657 DRAWN BY RAB REVIEWED BY: RAB SUBSET SHEETS: — a d a a 4 a d dZ a °d / PROJECT NO.: 1799 DATE ISSUED: 7-16-2012 SCALE: 1"=20' SHEET NO.: C5.0 April 3, 2018 - Page 53 of 82 WB THRU WB THRU/A CCEL WB LEFTTURN &GN "BUSES ONLY" PROVIDED BY TOWN OF VAIL ; •, ELECTRIC MANHOLE TRIM ELEVATION = 8199.0 0 SOUTH FRONT/ GE ROZD SEWER MANHOLE RIM ELEVATION = 8199.4 8198.6 EB THRU/ACCEL/DECEL 8198.3 8198.5 r 8198.7 I.I ° _� - - - - -a--,ate°- -_ ° c 8199.2 \' `- a\ Q ad ° a 4 8199.0 \a° ° as 1 99 ~�\ A 6'14 a °8199.6 �\ d a Al_ 8199.6 \° a ° a 4 a f' a a p° ° 4 I'I x J' I • 4 8200.9 8201..3 -4' !- ate= ; a " e a ° .L1 p Q a LINE • 8201.2 \a`` ° _8199 tU�C Lii`��. S!N\GLE WHITE, SQ.`'r5, 4" WIDE, L=170' SIGN: INFOR-P-A-T‘ c ,0MCRETE WALK • ae ap . - \ a k INLET GRATE ELEVATI STORM MANHOL RIM ELEVATION 76193.;; e 0 WAYa ea ° a8201x2 a a TAXtS a a Q a a a a e e A a a ° 613201.7 e a a as a °a a a Q/ a a a A d 82(11.3 e e a 80 8201.3 LARKING 'GARAGE VENTS/EQUIPMENT a (CRPSS° HATCHEt AREAS). (T`bPICAL4) 8201.2 8201.6' °-- _ --- - a a° ° a ° 8201.3° ." i ° 8201`2 • A a ° ° a a A ° e d a d tr a d d a d a ▪ °LTAXIS & .CH ARTER BUSES' ° a ' a ° a 4 82' 1.. ,8201.1 • g p a x a A a a 4 3 a a A 4 4 e da e 8 a eyd ' 6 • 4 d _._.....:L_A_ d L a d Q e . '' ` 8202.2 8202.1 a . 8208.3 -• e d ° 801.3 p d d a x e e a a a 82(21.5 • a a - ! 8201. / N 8201.6 4 a a 8201.6 4 ep ° p d a d d as a d ° 4.,° - s 4 d d a a a ° ° s QQ ° a a a ° a 8202.2 - - - - - # 8202.1 0 # 8202.1 - • - 8208.0 r VAIL TRANSIT CENTER . 8208.0 8202.8 8207.9 OUTLINE OF TRANSPORTATION CENTER ° a° e e a a a 8201.2 - a a e p Q 820643 a a a e a a A ° 8707 ° v a 8201.6 a.8N 8101.8 d ® 820i?7� a a° eP ? '. a a a ° ° a • a 4 8 a 4 8 as e a ea a a a°aad Q - da ' 8° a ° ea apae 4 a 4 a 4 a4 e ae a G 8202.2 # 0 8202.1 # °e. 8202.2 a .4 AREA INLET (TYPICAL) Q as e 8202.4 _____ j g20GL 8 a 8207.8 t / 8207.8 VAIL INFORMA TI ON - 8207.9 8202.6 -. April 3, 2018 - Page 54 of 82 GRAPHIC SCALE 0 10 20 40 ( ��ET 1 inch = 20 ft. INI MINE MENEM MINIM COOT R. 0. W - 11)0POf SIDEWALK EXISTING SIDEWALK (TO BE REMOVED) N AIP li SOUTH FRONTAGE ROAD EXISTING 8c PROPOSED BUS ACCESS 0 0 0 0 0 0 ea aim AM ° 0 DOT R O. W. I EXISTING CURB 8c GUTTER �I (TO BE REMOVED) 0 PROPOSED CURB 8c G LIONSHEAD PARKING STRUCTURE TT E Print Date: 02/28/18 File Name: LH_Bus—Aturn.DWG Horizontal Scale: 1" = 20' Vertical Scale: CIRQUE CIVIL INC TOWN OF tVM C ) Sheet Revisions DATE DESCRIPTION Initials Colorado Department of Transportation ADO Region 3 714 Grand Avenue, P.O. Box 298 Eagle, CO 81631 Phone: 970-328-9963 FAX: 970-328-2368 KMB As Constructed No Revisions: LIONSHEAD BUS STOP S. FRONTAGE RD. IMPROVEMENTS EXISTING W/PROPOSED Project No./Code TOV 18002 Revised: Designer: J. BABCOCK Void: Detailer: J. BABCOCK Structure Numbers Sheet Subset: EX COND Subset Sheets: 2 OF 2 Sheet Number 06 April 3, 2018 - Page 55 of 82 r EXISTING STAIR ENCLOSURE EXISTING STONE PLANTER WALL 1 8182.00 _ VIF I EXISTING STAIR ENCLOSURE I O 4 NEW CONCRETE RETAINING WALL • EAST ELEVATION A1.4 REMOVE EXISTING WALL TO RECEIVE NEW WORK 8176.4 VIF 8180.00 T/WALL rT1STAIR SECTION A1.4 1/81= 1'-0" $TNVALL 8185.50 8182.00 PROPOSED 8182.00 PROPOSED / .REMOVEE E ISTING 17 -YO RECEIVE 8185.50 NEW WORK T/WALL O )(V 8185.50 T/WALL — VIS 1 / / 0 8182PO.00 PROSED 8185.50 T/WALL / 2 UP JL Yt 'VV LL 8176.4 -1 0 / / // z j // // 81 2. 0 F REFERENCE LANDSCAPE AND CIVIL FOR GRADING [T1STAIRI PLAN A1.4 1/8" = 1-0" 8185.50 T/WALL 8180.00 T/WALL ' UP PLANTER BELOW 8182.00 VIF 8185.50 op T/BAR VIF CURB M\„ 8182.50 VIF EXISTING PARKING SPACES NEW CONCRETE RETAINING WALL 8180.00 T/WALL HWEST ELEVATION I Al 4 11/8" =1'-0" EXISTING STAIR ENCLOSURE Print Date: 02/28/18 Scale: AS SHOWN TOWN OF VAI: Sheet Revisions DATE DESCRIPTION Initials Colorado Department of Transportation CDOT Mr 714 Grand Avenue, P.O. Box 298 Eagle, CO 81631 Phone: 970-328-9963 FAX: 970-328-2368 Region 3 KMB April 3, 2018 - Page 56 of 82 As Constructed No Revisions: LIONSHEAD BUS STOP S. FRONTAGE RD. IMPROVEMENTS ACCESS PROFILES Project No./Code TOV 18002 Revised: Designer: T. LOSA Void: Detailer: T. LOSA Structure Numbers STAIR PLAN, ELEV AND SECTION Sheet Subset: PROFILE Subset Sheets: 1 OF 1 Sheet Number: A1.4 17-2" I 2 FLOOR PLAN A1.1 1/8" = 2x CEDAR STL TIE FASCIA -COLOR RODS -COLOR TO MATCH TO MATCH WELCOME CTR/ FLASHING TRANSIT CTR +11'-8" TIO BEAM WD TIMBER RAFTERS w/ METAL CAP FLASHING %4" MARGUARD ACRYLIC PANELS +9'-6" TIO BEAM +8'-0' TIMBER COLUMNS STONE VENEER PIER & CAP TO MATCH WELCOME CTR/ TRANSIT CTR 3 NORTH / SOUTH ELEVATION A1.1 1/4" = +0'-0" REF CIVIL FOR LOCATION REF LANDSCAPE PLAN FOR XERISCAPE AREAS 1 EAST / WEST ELEVATION A1.1 1/4" = Print Date: 03/1 9/1 8 Scale: AS SHOWN TOWN ofva' �i1./ Sheet Revisions DATE DESCRIPTION Initials Colorado Department of Transportation 714 Grand Avenue, P.O. Box 298 Eagle, CO 81631 Phone: 970-328-9963 FAX: 970-328-2368 Region 3 KMB April 3, 2018 - Page 57 of 82 As Constructed No Revisions: LIONSHEAD BUS STOP S. FRONTAGE RD. IMPROVEMENTS ACCESS PROFILES Project No./Code TOV 18002 Revised: Designer: T. LOSA Void: Detailer: T. LOSA Structure Numbers FLOOR PLAN & ELEVATIONS Sheet Subset: PROFILE Subset Sheets: 1 OF 1 Sheet Number: A1.1 l COLUMBIA EQUIPMENT ALUMINUM FRAMING TELLURIDE GOLD FIELDSTONE TO MATCH EXISTING PARKING ENTRANCE SHINGLE ROOFING, COLOR TO MATCH EXISTING TRANSIT CENTER & ENTRY BOOTHS TIMBER FRAMING ummoNIMemmasKONI 1 A1.2 MATERIAL STUDY NTS CLEAR LEXAN SHEET Print Date: 03/19/18 Scale: AS SHOWN TOWN OF VAIL Sheet Revisions DATE DESCRIPTION Initials Colorado Department of Transportation 714 Grand Avenue, P.O. Box 298 Eagle, CO 81631 Phone: 970-328-9963 FAX: 970-328-2368 Region 3 KMB April 3 2018 - Page 58 of 82 As Constructed No Revisions: LIONSHEAD BUS STOP S. FRONTAGE RD. IMPROVEMENTS ACCESS PROFILES Project No./Code TOV 18002 Revised: Designer: T. LOSA Void: Detailer: T. LOSA Structure Numbers OPTION 1 - MATERIALS Sheet Subset: PROFILE Subset Sheets: 1 OF 1 Sheet Number: A1.2 j L- 1 A1.3 OPTION 1 - 3D VIEW NTS • Print Date: 03/19/18 Scale: AS SHOWN TOWN OF VAIL Sheet Revisions DATE DESCRIPTION Initials Colorado Department of Transportation 714 Grand Avenue, P.O. Box 298 Eagle, CO 81631 Phone: 970-328-9963 FAX: 970-328-2368 Region 3 KMB April 3 2018 - Page 59 of 82 As Constructed No Revisions: LIONSHEAD BUS STOP S. FRONTAGE RD. IMPROVEMENTS ACCESS PROFILES Project No./Code TOV 18002 Revised: Designer: T. LOSA Void: Detailer: T. LOSA Structure Numbers OPTION 1 - 3D VIEW Sheet Subset: PROFILE Subset Sheets: 1 OF 1 Sheet Number: A1.3 April 3, 2018 - Page 60 of 82 PLANT SCHEDULE SYMBOL COMMON NAME Evergreen Trees BTM Big Tuna Mugo CBS Colorado Blue Spruce CBS -FA Fat Albert Blue Spruce Deciduous Trees CRC -MS Canada Red Chokecherry CRC -SS Canada Red Chokecherry RH Russian Hawthorne QA Quaking Aspen Evergreen Shrubs BJ Buffalo Juniper BJ -REL Relocate existing juniper WS Waldbrun Spruce Deciduous Shrubs AC-G Alpine Currant ACR Austrian Copper Rose CGR Cuthbert Grant Rose CRD Colorado Dogwood CJL Charles Joly Lilac DGN Darts Gold Ninebark GE Golden Elder GFM Ginnala Flame Maple GFS Gold Flame Spirea GLS Gro -Low Sumac — sit saT ser —STD —&7D —y7.j _ SCIENTIFIC NAME Pinus mugo 'Big Tuna' Picea pungens Picea pungens 'Fat Albert' Prunus virginiana 'Shubert' Prunus virginiana 'Shubert' Crataegus ambigua Populus tremuloides Juniperus sabina 'Buffalo' Picea pungens 'Waldbrunn' Ribes alpinum 'Green Mound' Rosa foetida 'Bicolor' Rosa 'Cuthbert Grant' Cornus sericea colorodense Syringa vulgaris 'Charles Joly' Physocarpus opulifolius 'Dart's Gold' Sambucus canadensis 'Aurea' Acer ginnala 'Flame' Spirea japonica 'Goldflame' Rhus aromatica 'Gro -Low' SIZE FORM QTY NOTES #20 10' 10' 6' 2" Cal 2" Cal 2-1/2" Containter 4 B&B 4 B&B 4 B&B B&B B&B B&B 2 Multi -stem clump 2 Single -stem tree 9 Single -stem tree 6 Single -stem, Nursery #5 Container 26 Dug 6 Dig, protect, replant #6 Container 1 #5 #5 #5 #5 5' #5 #5 4' #5 #5 Container Container Container Container B&B Container Container B&B Container Container 5 1 1 11 2 Clump 14 8 1 Clump 15 7 PLANT SCHEDULE (Continued) SYMBOL IDW LMS MSR NC PC RGR RMS SHS SMS SWN STLR VDW WR COMMON NAME Isanti Dogwood Limemound Spirea Morden Sunrise Rose Native Chokecherry Peking Cotoneaster Red Grootendorst Rose Rocky Mountain Sumac Shadblow Serviceberry Snowmound Spirea Summer Wine Ninebark Sir Thomas Lipton Rose Variegated Dogwood Woods Rose Ornamental Grasses BAG Blue Avena Grass SCIENTIFIC NAME Cornus sericea 'Isanti' Spirea japonica 'Limemound' Rosa 'Morden Sunrise' Prunus virginiana melanocarpa' Cotoneaster lucidus Rosa 'Red Grootendorst' Rhus glabra cismontana Amerlanchier canadensis Spirea nipponica 'Snowmound' Physocarpus opulifolius'Summer Wine' Rosa 'Sir Thomas Lipton' Cornus alba "Argeneomartinata' Rosa woodsii Helictitrichon sempervirens SIZE FORM QTY NOTES #5 Container 19 #5 Container 9 #5 Container 2 6' B&B 9 Multi -stem clump #5 Container 7 #5 Container 6 #5 Container 24 #5 Container 10 #5 Container 12 #5 Container 10 #5 Container 2 #5 Container 7 #5 Container 4 #5 Container 18 0' 10' 20' Scale: 1"= 20' RELOCATE "BIRDS OF PARADISE" ART PIECE — TEL— T8L- 0 7 N / 7 7 gig —. / 1 1 1 1 1 1 n 1 t 1 ■ I,.�i�IIuI1611 AZI1miiHINnI"umiNupei�iiii m MININNEINENERIN awavounmilamom I111I �I I 1I NM �ulmuluiulu�nlmlllu�ulwulnwiui�:urlu III�IIIIIWIII�IIIIW�III WIIIWIII�I�II'H1911EI'WIIII�MINB• 1 nqulun�um�ui nuniwukelEIMPIPP1l1l1N �IIOI�I�III�I�I�IWI ��jjj��j �p1;��p 111111111111,I111111�11111�IIlll�ulll'IIIII�IQ11II11�111111Nj I 1 1 1 1 11 ,111 PROTECT EXISTING CRABAPPLE TREE 7 7 7 7 (1) BAG (1) WS (5) LMS (4) BJ RELOCATE -PARKING STRUCTURE ENTRY SIGN (6) BJ 1 (2) SMS BAG ►Ar` •I (2) IDW (2) SWN (1) MSR (5) IDW (1) GE (1) V 40' North ONLY / / � es�,l // w / 1 / // I /// //// //// ��//�// ; /, /, / 4 /// ////// l/ / /// // // I\ //////��/ r I rnwN nF VAII ; Dept. of Public Works 1309 Elkhorn Drive Vail, CO 81657 ph. 970-479-2158 www.vailgov.com LIONSHEAD PARKING STRUCTURE LANDSCAPE RENOVATION PARKING STRUCTURE ENTRY PLANTING PLAN GB BasePlanDRAWN BY E FILE NAME 2/15/18 DATE TOV JOB NO 111= 20' L-4 April 3, 2018 - Page 61 of 82 8780 SOUTH-F-RONTAGE ROAD WEST - EAT— EAT— EAT— Err— saA= Sty — SAE SEW — SEE SEE (1) STLR (1) VDW (1) ACR SEW— EAT— SIE— S Sar— SEW— s11r sd'r� : a7P EVO ra/� (2) RH (3) DGN ,f401-%-41.61-'®/ffs" _ w w*di ELS— ILE— ELE— ru— TEL— TEL (2) SHS LIONSHEAD TRANSIT CENTER (1) CBS 04 Anirr,mrmalyslSHS )Qq o (4)AC- (2) a —a1s— s IAr� a�0......10(04) i az dialv °4�dy�/ rte' (1) CJL (1) BTM (1) GE sair SEW— saE— SEW---- ss r sss saw -- ----EEO 7— MET MST ata ata ELS 711 —9 —3711 —ala r4 VA - 0 o ♦� J Via. arc � ��, _ or ;�< 1,11 -----"8175 — ELS E - - - - lEII ala sra —rrr-=ate=err ——..E—TIE — —m 1P?a IF 43 sro —sra (1) RGR (2) SWN 1 RH EVO —SYO — (2) SHS (1) CGR (2) DGN 76)1fC- r4r EATS rat ru (3) BJ -REL (1) BAG (4) LMS (1)1H L EL LIONSHEAD PARKING STRUCTURE (3) IDW (4) WR (2) SMS 1111,-- EAT— EAT— EAT—EAT— EAT— EAT= EAT— VAT— ■ (1) VDW - - - (2) DGN MS (1) BAG SOUTH FRONTAGE ROAD WEST EAT— EAT— EAT— EAT— EAT— EAT— EAT— EAT- n1 / }'— 1Ir— war— VAT— VAT— EAT— EAT— EAT— EAT— EAT— EAT— EAT— EA TE LIONSHEAD TRANSIT CENTER BUS1ANE 7E1,— fdL TEL— ru— Ta1— TEL— raL rEL-ia�a= a 3� = TdL =cay s 5 aLEEL a�r,. = a�— ,— ELS-- au— ELI— 111E--►- ELE _ aL �'La••= LK- e t (LPC )-CBS (4) CJL --(1)CBS ----(2)CRC-MS (1) RH (1) PC (2)QA (1)GE (2) CR1D- - 8180 LI NSHEAD AI- :ENTERT- m -' (3 (1 BA 0 — ELS NZ WN- 17DWE IDW QEa5T — 12113E? ��' e o; �c%� � tee. QE — Qr1Er— 0LESE ' — MET QEa9T '� MET MET MET QEEST — WEST — e - QEa3T — SI -11.5-111E— ILI— ELI— uE ELL— RIZ— .LE— NZ— Ell ELI— uE— ELI— NZ— 818— 816 81.5— 111.1— ELI I7I�T�Z72 272 —2 ala —11Z---171 —571 s7a rra rrr —j1 2'111 EU —E71 —ELT —ala —97a —ELT - C.T.V. PED DG1V VIDW- -REL 1) GE • i " J LIONSHEAD PARKING STRUCTURE u u 0' 10' 20' Scale: 1"= 20' 40' North DOWN 11F VAII Dept. of Public Works 1309 Elkhorn Drive Vail, CO 81657 ph. 970-479-2158 www.vailgov.com LIONSHEAD PARKING STRUCTURE LANDSCAPE RENOVATION NORTH SIDE PLANTING PLAN GB BasePlanDRAWN BY Pl FILE 2/15/18 DATE TOV JOB NO 1"= 20' L-5 April 3, 2018 - Page 62 of 82 April- AIN, TOWN flF IL411 RH Dept. of Public Works 1309 Elkhorn Drive Vail, CO 61657 1 (1) ® PC LIONSHEAD ph. 970479-2158 www.vailpov.com � (2) PARKING ®i�� (10) RMS STRUCTURE iz ®® (1) CBS-FA . �.. �� __ — fl —, North 0 ,0 _A IIIIIII - .::::, ,,,,‘ ,_. ....u. ,) , ..„.„ _,,,, . ___ 8 8� INSTALL THREE BOULDER (9) CRD ITERRACES 1 O _ ( z ♦ :,a 1O� \�� 7 �� 8 __!`5,��i�r1war, `�,==�iv1� it � — � ►� - �r ```�� FOR PLANTINGS (2) RH PER DETAIL SHEET D-1 LOCATIONS TO BE STAKED BY ! _ \ TOWN LANDSCAPE ARCHITECT. - ,� r �,-- 1,f v �/" -SKIER �s p DROP-OFF �:. ''' W �/ W Q — �� ---- �� -- �� LIONSHEAD PARKING STRUCTURE LANDSC WEST END PLANTING PLAN s�' – -- – --- – j, ENTRY _� fahaTo„� Ati. 1 -- VOi;".Tf- -- VOW/ � -----------y _, •c=g 817• __ — 8170 --- ----- 1� 1 moiy / v \, O. I , , . 1 , , _ __ _ ____ _ — _____ ______ _ _ i 4... „...,„ 10 c 03 R I I I I/RCLE / �/ / / I / / I (1) CRC SS \\ •" "�z � E 1 -INSTALL- PAVER A S 1 — — — , APF�ON PER_DETAIL O / ON SI-I ET D-1 NSA/ A I STALL SIX 6 CUSTOM ♦� 0(1) e t41► tyt- t. 'fo . �� - SHS (1)GE (7) RMS (12) BJ (1) IDW (1) RGR BJ L //1 /(1)SHS / (1) BTM I (1) IDW ^ �� (3) GFS- / " \�y�� . o '�q'V,i� � Alf / -it 0 -�ai = / / �/ •O BOLLARDS PER DETAIL c�.4� 1 �� ♦♦ ON SHEET D-1. 11741ka (4) I wl / / �� c��/may • '� (3) GFS A11 -. la IDW I (1) �/ / — I bib �" �� 4 7r�\ /� �� /V ''� / \ / I A (1) RGR NATIVE GRASS AREA. ) INSTALL,STEEL EDGE. REMOVE MULCH, LOOSEN I I / O' �ii- �- A ` TOP 3-4" OF SOIL, AMEND IF I APPROX. 50 L.F. A NEEDBD. APPROX 400 S.F. ,r t4.4 � �% ..41,03� A�� 11 ) \�� \s OM.) *I --, * A ff`W 0 It I41 �1r @l I D ��/ I � wV'� �� %��A�_ ,, ��,� .. i ��/'',V�� \/\\\ �\\I .4„,.......::,:,,V ilk/ / , /11— ' _ i 1 \ IATA 1fAT� 1 ■ 1 \ _ �weT� 1 I l 0' 10' 20' 40' Scale: 1"= 20' II 71-,..- April 3, 2018 - Page 63 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Annual Deed Restriction Compliance Update PRESENTER(S): George Ruther, Housing Director ATTACHMENTS: Description Town of Vail Employee Housing Units 2017 Compliance Update TOWN OF 1 X41 April 3, 2018 - Page 64 of 82 TOWN OF VAL' Memorandum TO: Vail Town Council FROM: Housing Department DATE: April 3, 2018 SUBJECT: Town of Vail Employee Housing Units 2017 Compliance Update I. PURPOSE This memorandum provides an overview of the current Town of Vail Employee Housing Guidelines Section IV Annual Verification Required; Penalties for Violation compliance status. II. BACKGROUND According to the Town of Vail Employee Housing Guidelines, dated October 19, 1999, "no later than February 1st of each year, the owner of the restricted employee housing unit shall submit two copies of a sworn affidavit on a form to be obtained from the Community Development Department, to the Town of Vail Housing Authority and the Town of Vail Community Development Department verifying that the dwelling unit continues to be owner occupied in accordance with Section V of the Guidelines, that the occupant has worked thirty hours per week for the previous year, and where the occupant has worked." III. COMPLIANCE STATUS On December 29, 2017, 216 owners were mailed compliance affidavits for 714 deed -restricted homes. As of March 29, 2018 95% or 675 homes have been verified and are in compliance. The week of April 2, 2018, the remaining non-compliant 38 owners will be sent certified letters and new affidavits to be returned no later than April 27, 2018. If, on April 27, 2018, there are any remaining non-compliant owners, enforcement actions will be initiated. A follow up report will be provided in June 2018. April 3, 2018 - Page 65 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA March 13, 2018 Meeting Results TOWN OF 1 X41 April 3, 2018 - Page 66 of 82 TOWN OFD Vail Local Housing Authority Results Tuesday, March 13, 2018 3:00 PM — 5:00 PM Town Council Chambers 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom James Wilkins Francisco Meza Mary McDougall Staff Lynne Campbell MEMBERS ABSENT Molly Morales A quorum being present Lindstrom called the meeting to order at 3:04 PM. Molly Morales was absent. Also present at the meeting was Town Attorney Matt Mire, Town Manager Greg Clifton and Town Finance Director Kathleen Halloran. The Board reviewed and approved the February 27, 2018 Meeting Results as presented. Motion: Wilkins Second: Linstrom Vote: 2-0 (Meza and McDougall absent February 27) McDougall made a motion to leave the regular meeting and enter Executive Session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and to receive legal advice on specific legal questions regarding: Vail Local Housing Authority overview and Vail InDEED deed restriction. Motion: McDougall Second: Wilkins Vote: 4-0 Wilkins made a motion to leave the executive session and return to the regular meeting. Present at the return to the regular meeting are same board members as listed and Lynne Campbell. Motion: Wilkins Second: Meza Vote: 4-0 Next up was a review of the annual resale lottery criteria. Lindstrom reviewed the seven items the Board presented to Council. Page 1 April 3, 2018 - Page 67 of 82 1. Clearly define the goals and objectives of the Town's lottery criteria and process. SUPPORTED 2. Allow current residential property owners, including vacant residential land, to participate in the lottery. NO CONSENSUS- WANT MORE INFORMATION 3. Phase out the weighted preference and tiered systems and replace them with a true lottery process, effective June 2018. SUPPORTED A MIDDLE GROUND SUGGESTED BY PUBLIC INPUT, JACKSON AFFORD SOME PREFERENCE FOR LONGEVITY ; BUT NOT FULL PRIORITY 4. Replace the annual lottery process with an individual and separate process for each home when it becomes available for purchase. SUPPORTED 5. Eliminate the minimum household size requirements. SUPPORTED 6. Simplify the application submittal process and minimize to the extent possible the materials required for participation. SUPPORTED 7. Implement a true lottery drawing process which affords all qualified participants an equal chance of being selected. SUPPORTED At the Town Council meeting on December 19, 2017 Council supported items 1, 4, 5, 6 and 7 and requested the Board return with more information on item 2 and a middle ground suggestion on item 3. Item 2: Allowing current residential property owners, including owners of vacant residential land, to participate in the lottery was reviewed by the Board. VLHA recommends Council follow the Chamonix Vail lottery example which allowed current Eagle County residential property owners to enter upon the condition they sell that property within 120 days in order to own a resale deed restricted home. If the goal is to bring the work force back to Vail the VLHA recommends allowing lottery applicants to enter and have a provision to dispose of property before closing or by 120 days post closing or forfeit the home back to the Town. After discussion of Item 3: Phase out the weighted preference and tiered systems and replace them with a true lottery process, effective June 2018, the Board recommends a weighted lottery system. An applicant would receive one or more entries based on their scoring of living and working in Eagle County or Vail. Multiple chances increase an applicant's chances. For example: - A scoring range from 0-10 equals 1 entry; 11-20 equals 2 entries - A lottery drawing date would be selected - One lottery would be held to create a draw order Sample Weighted Lottery: Applicant 1 total scored points 2 total chances/tickets 1 Applicant 2 total scored points 15 total chances/tickets 2 Wilkins made a motion to adjourn the meeting. Meeting adjourned at 5:00 PM. Motion: Wilkins Second: Meza Vote 4-0 Next Meeting — March 27, 2018 Page 2 April 3, 2018 - Page 68 of 82 Future Agenda Items: • VLHA Funding Sources Page 3 April 3, 2018 - Page 69 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Meeting Agenda Topics (Proposed) ATTACHMENTS: Description Future Meeting Topics TOWN Of 9 April 3, 2018 - Page 70 of 82 TOWN OF VAIL' Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: April 3, 2018 Subject: Proposed agenda topics for future meeting agendas The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Vail Town Council Meetings Topics subject to change "Time of Day" April 17, 2018 Epic Discovery Update afternoon Proposal and Recommendations for "Concert Events Venue Guidelines" afternoon Proposal for Recognition of Boards & Commissions afternoon Eagle County Housing Demand - Needs Analysis Report (45 min.) afternoon Japan Visit Report evening East Vail Interchange Landscape Contract Award evening Parks - Safety Projects Contract Award evening Asphalt Overlay Maintenance Contract Awards evening RSES Parking Structure Operations Agreement evening May 1, 2018 ERWSD Presentation : Regional Water Efficiency Plan (20 min.) afternoon VMS Senior Students & Mayor & Mayor Pro Tem History of Vail Chat afternoon Bridge Road Bridge Contract Award evening Transportation Centers (Lionshead & Vail Village) Bus Stop Contract Award evening Burton Recap evening May 15, 2018 Town Council Retreat afternoon VLHA Interview & Selection (one vacancy) afternoon VLLA Interview & Selection afternoon Award Presentations (Colorado Grand Scholarship & Vail Youth Recognition) evening Dowd Junction Retaining Wall Contract Award & ERWSD IGA evening Town Shops Design Award evening May 22, 2018 Special Council Meeting Meet with Vail Resorts, Inc. afternoon June 5, 2018 Joint meeting with VLHA afternoon June 19, 2018 Community Survey Results evening Proposed Future Topics for Council Meetings Update on Vail Valley Foundation strategic plan & programming TBD WI Phase V (future use) TBD Code Amendment - PEC Alternates TBD Energy Smart Program Update TBD Open Lands Plan Review TBD Review Memorial Park & Cemetarty District Operations and Strategic Plans (CIP) TBD Term Limits (Charter Amendment) TBD Joint meeting w/ VRD TBD April 3, 2018 - Page 71 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: February 2018 Sales Tax Report ATTACHMENTS: Description February 2018 Sales Tax Report TOWN OF 1 X41 April 3, 2018 - Page 72 of 82 MEMORANDUM March 28, 2018 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: February 2018 Sales Tax Vail will collect an estimated $43,800 in additional February sales tax to bring collections up to $3,712,035. February will be up 0.5% or $19,443 from February 2017 and up 0.5% or $18,712 from budget. April 3, 2018 - Page 73 of 82 Month 2006 2007 2008 2009 2010 2011 2012 Town of Vail Sales Tax Worksheet Estimate 3/28/2018 2013 2014 2015 2016 2018 2017 Budget Collections Budget Variance % Change from 2017 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,711,555 3,479,788 (231,767) -6.59% -6.24% February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,692,592 3,693,323 3,712,035 18,712 0.53% 0.51% 1 ili Total March 5,125,115 2,852,954 5,501,949 2,986,446 6,048,270 3,327,304 5,208,562 2,504,567 5,141,743 2,685,004 5,598,824 3,143,418 5,850,104 3,185,859 6,412,971 3,650,157 6,960,664 3,788,185 7,290,745 4,053,961 7,484,879 4,225,921 7,417,804 3,642,407 7,404,878 4,057,967 7,191,823 (213,055) -3.05% -2.88% April 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,089,749 1,386,780 1,302,300 May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 659,475 656,359 June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,458,576 July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,215,649 2,318,094 August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,863,949 1,893,544 September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,406,484 October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 936,954 950,679 November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 997,716 1,002,771 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,695,305 3,594,348 Total 17,841,680 18,913,138 19.631.366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 26,046,000 April 3, 2018 - Page 74 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: January 2018 Vail Business Review ATTACHMENTS: Description January 2018 Vail Business Review TOWN OF 1 X41 April 3, 2018 - Page 75 of 82 TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review January 2018 March 28, 2018 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of January. Overall January sales tax decreased 6.6% with retail decreasing 5.8%, lodging decreased 9.9%, food and beverage increased 0.6%, and utilities/other decreased by 11.9%. Excluding the out of town category; sales tax for the month of January was down 6.8%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epay Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator April 3, 2018 - Page 76 of 82 January TOWN OF VAIL BUSINESS REVIEW TOM OF VAIL- Sales Tax Newsletter January 2018 Sales Tax January 2017 Collections January 2018 Collections January Change VAIL VILLAGE Retail 557,236 493,674 -11.41 % Lodging 833,366 725,977 -12.89 % F & B 584,930 578,896 -1.03 % Other 25,637 19,257 -24.89 % Total 2,001,169 1,817,805 -9.16 % LIONSHEAD Retail 244,100 215,715 -11.63 % Lodging 554,598 527,809 -4.83 % F&B 151,662 149,812 -1.22% Other 5,680 3,667 -35.44 % Total 956,040 897,003 -6.18 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 207,310 228,399 10.17 % Lodging 143,715 125,702 -12.53 % F & B 46,436 58,911 26.86 % Other 10,094 8,793 -12.89 % Total 407,555 421,804 3.50 % OUT OF TOWN Retail 109,746 115,702 5.43 Lodging 56,636 51,551 -8.98 % F & B 3,001 2,802 -6.62 % Utilities & Other 191,111 173,121 -9.41 % Total 360,495 343,176 -4.80 % 3/28/2018 9:32:32 AM emGovPower Page 1 of 2 April 3, 2018 - Page 77 of 82 January TOWN OFTOWN OF VAIL BUSINESS REVIEW VAIL Sales Tax Newsletter January 2018 Sales Tax TOTAL January 2017 Collections January 2018 Collections January Change Retail 1,118,393 1,053,490 -5.80 % Lodging And Property Mgmt 1,588,314 1,431,039 -9.90 % Food and Beverage 786,030 790,422 0.56 % Other 232,522 204,837 -11.91 % Total 3,725,259 3,479,788 -6.59 % RETAIL SUMMARY January January January 2017 2018 yo Collections Collections Change RETAIL -FOOD 161,440 182,653 13.14 RETAIL -LIQUOR 65,713 61,195 -6.88 % RETAIL -APPAREL 175,536 177,559 1.15 RETAIL -SPORT 523,528 435,998 -16.72 RETAIL -JEWELRY 17,928 20,739 15.68 RETAIL -GIFT 6,153 5,439 -11.60 % RETAIL -GALLERY 6,217 2,691 -56.71 RETAIL -OTHER 161,821 167,216 3.33 RETAIL -HOME OCCUPATION 58 0 -100.00 % Total 1,118,393 1,053,490 -5.80 3/28/2018 9:32:32 AM emGovPowe r Page 2 of 2 April 3, 2018 - Page 78 of 82 TOTAL January 2017 Collections January 2018 Collections January Change Retail 1,118,393 1,053,490 -5.80 % Lodging And Property Mgmt 1,588,314 1,431,039 -9.90 % Food and Beverage 786,030 790,422 0.56 % Other 232,522 204,837 -11.91 % Total 3,725,259 3,479,788 -6.59 % RETAIL SUMMARY January January January 2017 2018 yo Collections Collections Change RETAIL -FOOD 161,440 182,653 13.14 RETAIL -LIQUOR 65,713 61,195 -6.88 % RETAIL -APPAREL 175,536 177,559 1.15 RETAIL -SPORT 523,528 435,998 -16.72 RETAIL -JEWELRY 17,928 20,739 15.68 RETAIL -GIFT 6,153 5,439 -11.60 % RETAIL -GALLERY 6,217 2,691 -56.71 RETAIL -OTHER 161,821 167,216 3.33 RETAIL -HOME OCCUPATION 58 0 -100.00 % Total 1,118,393 1,053,490 -5.80 3/28/2018 9:32:32 AM emGovPowe r Page 2 of 2 April 3, 2018 - Page 78 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: March Revenue Update ATTACHMENTS: Description March Revenue Update TOWN Of UAIL April 3, 2018 - Page 79 of 82 TOWN OF VAIL REVENUE UPDATE April 3, 2018 Sales Tax Upon receipt of all sales tax returns, February collections are estimated to be $3,712,035 up 0.5% from last year and up 0.5% compared to budget. Year to date collections of $7,191,823 are down 3.1% from prior year and down 2.9% from budget. Inflation as measured by the consumer price index was up 2.2% for February. The annual budget totals $26.0 million. Real Estate Transfer Tax (RETT) RETT collections through March 28 total $1,036,110 down 14.2% from this time last year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through March 28 total $197,618 compared to $147,967 from this time last year. The annual budget totals $1,975,900. Parking Revenue Season to date: Pass sales from November through March 28 total $1,230,728 up 22.2% from prior winter season. The significant increase in pass sales was largely due to the purchase of blue passes by Vail Health due to loss of parking during construction. Daily sales from the parking structures from November through March 28 total approximately $3,309,088, down 6.3% from the prior winter season. April 3, 2018 - Page 80 of 82 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session pursuant to C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Possible real property acquisition, Altair Vail Inn Unit 104A and Tiga Advertising Agreement; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: Chamonix Tax Exemption Options. PRESENTER(S): Matt Mire, Town Attorney April 3, 2018 - Page 81 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:15 p.m. TOWN Of UAIL April 3, 2018 - Page 82 of 82