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HomeMy WebLinkAbout2018-05-01 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:30 PM, May 1, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Vail Mountain School Students Introduction 1.1. Introduction of Vail Mountain School Students Presenter(s): Jenn Bruno, Mayor Pro Tem Background: Vail Mountain School Students met before meeting with Mayor Pro Tem, Town Manager, and Town Clerk for a "Local History" lesson about Town of Vail. Topics discussed included housing, parking, environmental initiatives, and collaborative efforts and projects with Vail Resorts, Inc. 2. DRB / PEC Update 2.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 3. Presentations / Discussion 5 min. 5 min. 3.1. Update to the Town Council on the Ever Vail Development 60 min. This update includes an overview of the project, a brief history of the entitlement process and the status of these entitlements. This update also includes the steps necessary if the Ever Vail Development were brought to fruition. Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: Informational only; no action or input requested. Background: The Ever Vail Development is a proposed mixed-use project located in West Lionshead encompassing multiple parcels totaling 12.6 acres or 549,574 square feet. The Ever Vail Development is envisioned as a true mixed-use project and new mountain portal comprised of hotel and other commercial uses, residential and employee housing units and parking and transit facilities. As currently approved, a portion of the entitlements for this project will sunset in 2020 unless certain action occurs, most notably the relocation of the South Frontage Road. Please see the staff memorandum for details concerning the projects entitlements and their status. 3.2. Eagle River Regional Water Efficiency Plan Presentation Presenter(s): Maureen Mulcahy, Water Demand Management Coordinator, Amy Schweig, Community Relations Assistant, Eagle River Water & Sanitation District 20 min. May 1, 2018 - Page 1 of 269 Action Requested of Council: Information only. Background: The Eagle River Regional Water Efficiency Plan is a joint effort by the Eagle River Water & Sanitation District and the Upper Eagle Regional Water Authority that outlines actions we can take to meet increasing water demands with available supply into the future in an environmentally and fiscally responsible manner. 3.3. HCE Gilman to Avon Transmission Line Project Update 15 min. Presenter(s): David Bleakley & Jenna Weatherred, Holy Cross Action Requested of Council: Informational only; no action required. Background: Holy Cross Energy proposes to construct an 8.65 -mile -long 115 kV transmission line connecting Avon and Gilman substations. Construction and operation of the new transmission line would provide increased service resilience and minimize substantial outage risk to customers in the communities of Vail, Eagle Vail, Avon, Edwards, and parts of Eagle as well as provide a back-up electrical transmission service for the towns of Minturn and Red Cliff and all Xcel customers in that area. Holy Cross is communicating to the local community about the projce because it is such a large, valley -wide project and HCE is proposing to add this line to minimize risk to the electrical substation/transmission system that serves Vail and the region. 3.4. Discussion about Tier IV Education & Enrichment Funding Criteria & 20 min. Strategy Presenter(s): Mia Vlaar, Economic Development Director Action Requested of Council: Information update only Background: On April 3, 2018, the Commission on Special Events (CSE) presented the goals and criteria for the Education and Enrichment (EE) category to Council. Following discussion, the Council asked CSE to provide further information on the EE category for a deeper discussion. 3.5. Update on the status of recycling in the Town of Vail and Eagle County 15 min. Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator Action Requested of Council: Informational only; no action is requested. Background: This update will provide information on recycling rates as well as recycling education and outreach efforts. This presentation will include information updated from the 2016 update to council. The Vail Town Council adopted a community -wide recycling ordinance in 2014 as part of efforts to reach waste diversion goals established in the 2009 Environmental Sustainabililty Strategic Plan. As part of the ordinance, haulers are required to report data to the Town of Vail on recycling rates and tonnages. 3.6. Compensation Plan and Philosophy Discussion 20 min. Presenter(s): Krista Miller, HR & Risk Management and Pete Ronza and Dr. Bob Greene, Pontifex Consulting Action Requested of Council: Informational only; no action required Background: The Town conducted a request for proposals earlier this year for a compensation study. Pontifex Consulting was selected by the review committee and is here to provide an overview of the process. Council is asked to listen to the presentation and as provide feedback on the upcoming compensation study. 4. Interviews for Boards and Commissions 4.1. Vail Local Housing Authority Interview 5 min. May 1, 2018 - Page 2 of 269 Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Conduct interview. Background: There is one vacancy to fill on the Vail Local Housing Authority. The term is five years ending May 31, 2023. There will be one interview conducted during the afternoon meeting and an appointment made during the evening meeting. The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include budget approval, policy recommendations, advocacy, staff oversight, strategic and long-term planning, and making recommendations for development and acquisition parameters. 4.2. Vail Local (Liquor) Licensing Authority Interviews Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Conduct interviews. Background: There are two vacancies on the Vail Local (Liquor) Licensing Authority. The term is two -years ending May 31, 2020. Duties of the five - member board include a review and licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages in accordance with said Colorado Statutes, and for the local administration of the Colorado Liquor, Beer Code, Special Events Permits and the Colorado Liquor Rules. 5. Information Update 5.1. Gore Valley Trail Interpretive Program Update 5.2. March 2018 Sales Tax Report 5.3. February 2018 Vail Business Review 5.4. April Revenue Update 5.5. VLHA Meeting Results 5.6. VEAC Meeting Minutes - April 10, 2018 5.7. Future Meeting Agendas (Proposed Topics) 6. Matters from Mayor, Council and Committee Reports 7. Executive Session 7.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential purchase, sale and lease of real property. Presenter(s): Matt Mire, Town Attorney 8. Recess 8.1. Recess at 5:30 p.m. 10 min. 45 min. May 1, 2018 - Page 3 of 269 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. May 1, 2018 - Page 4 of 269 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Introduction of Vail Mountain School Students PRESENTER(S): Jenn Bruno, Mayor Pro Tem BACKGROUND: Vail Mountain School Students met before meeting with Mayor Pro Tem, Town Manager, and Town Clerk for a "Local History" lesson about Town of Vail. Topics discussed included housing, parking, environmental initiatives, and collaborative efforts and projects with Vail Resorts, Inc. May 1, 2018 - Page 5 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description 2.1 April 18, 2018 DRB Meeting Results 2.1 April 23, 2018 PEC Meeting Results TOWN OF 1 X41 May 1, 2018 - Page 6 of 269 TOWN Of 1 X41 DESIGN REVIEW BOARD April 18, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Doug Cahill, Bill Pierce, John Rediker, David Campbell, Peter Cope Absent: None 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 841 Vail Valley Drive - Vail Nature Center 4. Main Agenda 4.1. DRB18-0047 - Jones Residence Final review of an addition Address/Legal Description: 4879 Meadow Drive Unit B/Lot 15, Block 5, Bighorn Subdivision 5th Addition Applicant: Lawrence & Gayle Jones, represented by Resolution Design Planner: Matt Panfil Doug Cahill moved to table to May 2, 2018. John Rediker seconded the motion and it passed (5-0). 4.2. DRB18-0098 - Colorado Snowsports Museum Final review of a sign Address/Legal Description: 231 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Colorado Snowsports Museum Planner: Matt Panfil Doug Cahill moved to approve. David Campbell seconded the motion and it passed (4-1). Ayes: (4) Rediker, Cahill, Campbell, Pierce Nays: (1) Cope 4.3. DRB18-0089 - Allen Residence Conceptual review of a new separated duplex Address/Legal Description: 224 Forest Road / Lot 11-B, Block 7, Vail Village Filing 1 Applicant: Larry & Lori Allen, represented by Ron Byrne and Associates May 1, 2018 - Page 7 of 269 Planner: Matt Panfil Doug Cahill moved to table to May 2, 2018. John Rediker seconded the motion and it passed (5-0). 4.4. DRB18-0120 - Vail Nature Center Final review of new construction Address/Legal Description: 841 Vail Valley Drive/Unplatted - Ford Park Nature Center Applicant: Town of Vail Planner: Chris Neubecker Doug Cahill moved to table to May 2, 2018. John Rediker seconded the motion and it passed (5-0). 4.5. DRB18-0015 - SSCS LLC Residence Conceptual review of an addition Address/Legal Description: 4425 Glen Falls Lane/Lot 2, Forest Glen Subdivision Applicant: SSCS LLC, represented by GPS Designs LLC Planner: Chris Neubecker 4.6. DRB18-0127 - Pepi's Tent Final review of a change to approved plans (color) Address/Legal Description: 231 Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1 Applicant: Sheika Gramshammer Planner: Chris Neubecker 1. At the time of replacement of the yellow and white striped tent, the Applicant shall also replace the existing awnings on the south side of the building to either match the yellow and white striped tent, or in a solid yellow to match the yellow on the tent. Doug Cahill moved to motion to approve with conditions. David Campbell seconded the motion and it passed (4-1). Ayes: (4) Cahill, Campbell, Cope, Pierce Nays: (1) Rediker 5. Staff Approvals 5.1. B18-0057 - Potato Patch Club Condominium Association Final review of an exterior alteration (re -roof) Address/Legal Description: 950 Red Sandstone Road/Potato Patch Club Condominiums Applicant: Potato Patch Club Condominium Association, represented by Turner Morris Inc. Planner: Andy Rogers 5.2. B18-0076 - Outpost Vail LLC Final review of an exterior alteration (re -roof) May 1, 2018 - Page 8 of 269 Address/Legal Description: 4515 Bighorn Road/Lot 6 & 7, Block 1, Bighorn 3rd Addition Subdivision Applicant: Outpost Vail LLC, represented by Horizon Roofing Inc. Planner: Andy Rogers 5.3. B18-0077 - Corness Residence Final review of an exterior alteration (re -roof) Address/Legal Description: 4435 Glen Falls Lane/Lot 3, Forest Glen Subdivision Applicant: John Corness, represented by Horizon Roofing Inc. Planner: Andy Rogers 5.4. DRB17-0507 - Brandess Building Final review of an exterior alteration (antennas) Address/Legal Description: 2077 North Frontage Road West/Lot 39, Buffehr Creek Resubdivision Applicant: Brandess Enterprises LLC, represented by M Squared Wireless Planner: Matt Panfil 5.5. DRB18-0073 - Stallion Real Estate LLC Final review of a change to approved plans (windows) Address/Legal Description: 355 Forest Road Unit A/Lot 1, Block 2, Vail Village Filing 3 Applicant: Stallion Real Estate LLC, represented by Nedbo Construction Planner: Matt Panfil 5.6. DRB18-0084 - Musto Residence Final review of a change to approved plans (Terrace/Driveway) Address/Legal Description: 1425 Buffehr Creek Road/Lot 4, Cliffside Subdivision Applicant: David Musto, represented by KH Webb Architects Planner: Matt Panfil 5.7. DRB18-0090 - Marriott Residence Inn Final review of a change to approved plans (extension) Address/Legal Description: 1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision Applicant: Vail Hotel Owner ESHV LLC, represented by Goulding Development Advisors Planner: Matt Panfil 5.8. DRB18-0093 - Prochnow Residence Final review of an exterior alteration (patio door) Address/Legal Description: 483 Gore Creek Drive Unit 7-1/Lot 7, Vail Village Filing 4 Applicant: Christopher & Ann Prochnow Planner: Matt Panfil 5.9. DRB18-0094 - Bridge Street Investments LLC Final review of an addition Address/Legal Description: 356 Hanson Ranch Road Unit B/Lot D, Block 2, May 1, 2018 - Page 9 of 269 Vail Village Filing 1 Applicant: Bridge Street Investments LLC, represented by Larry Deckard Architect Planner: Jonathan Spence 5.10. DRB18-0096 - Mountain Haus Final review of an exterior alteration (windows) Address/Legal Description: 292 East Meadow Drive/Tract B, Vail Village Filing 1 Applicant: Mountain Haus, represented by Nedbo Construction Planner: Matt Panfil 5.11. DRB18-0099 - RS2 LLC Final review of a change to approved plans (windows) Address/Legal Description: 4273 Columbine Drive/Lot 16, Block 9, Bighorn Subdivision 3rd Addition Applicant: RS2 LLC, represented by La Dolce Architecture, Inc. Planner: Matt Panfil 5.12. DRB18-0101 - Red Sandstone Elementary School Final review of a sign Address/Legal Description: 551 North Frontage Road West/Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Town of Vail, represented by Haselden Construction LLC Planner: Matt Panfil 5.13. DRB18-0102 - Bernardo Residence Final review of a change to approved plans (entry vestibule) Address/Legal Description: 4718 Meadow Drive Unit B4/Bighorn Townhouses Subdivision Applicant: Sharon M. Bernardo Trust, represented by GPSL Architects Planner: Jonathan Spence 5.14. DRB18-0104 - Bridge Street Land LLC Final review of a change to approved plans (railings) Address/Legal Description: 291 Bridge Street Unit R1/Lot F -K, Block 5C, Vail Village Filing 1 Applicant: Bridge Street Land LLC, represented by Nedbo Construction Planner: Matt Panfil 5.15. DRB18-0106 - Vail Point Townhomes Final review of an exterior alteration (landscaping) Address/Legal Description: 1881 Lions Ridge Loop/Lot 1, Block 3, Lion's Ridge Subdivision Filing 3 Applicant: Vail Point Townhome Association, represented by Old Growth Tree Service Planner: Jonathan Spence 5.16. DRB18-0109 - Nathan Residence Final review of an exterior alteration (windows) Address/Legal Description: 508 East Lionshead Circle Unit 206/Lot 1, Block May 1, 2018 - Page 10 of 269 1, Vail Lionshead Filing 1 Applicant: Jay Nathan, represented by KCB Construction Inc. Planner: Matt Panfil 5.17. DRB18-0118 - Reimers Residence Final review of a change to approved plans (stairs/bridge) Address/Legal Description: 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11 Applicant: Arthur Reimers, represented by Berglund Architects Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. May 1, 2018 - Page 11 of 269 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of AJi April 23, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, John -Ryan Lockman, Brian Stockmar Absent: Pam Hopkins, Karen Perez 1.2. Election of Chair & Vice Chair Brian Gillette moved to nominate Ludwig Kurz as the Vice -Chair of the Planning and Environmental Commission.Brian Stockmar seconded the motionand it passed (4-0). Brian Gillette moved to nominate Brian Stockmar as Chair of the Planning and Environmental Commission.Rollie Kjesbo seconded the motionand it passed (4-0). 2. Site Visits 2.1. 841 Vail Valley Drive - Vail Nature Center 3. Main Agenda 3.1. A request for the review of a Conditional Use Permit, pursuant to Section 12- 60 min. 9C-3, Conditional Uses; Public buildings and grounds, Vail Town Code, to allow for construction of a yurt or similar structure at the Vail Nature Center, located at 841 Vail Valley Drive/Unplatted (Ford Park), and setting forth details in regard thereto. (PEC18-0013) ApplicantTown of Vail, represented by Todd Oppenheimer Planner: Chris Neubecker 1. This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not commenced within two (2) years from the date of approval. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter; any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. The floor plan and site plan included as part of the permit application review by the Planning and Environmental Commission are illustrative only. The precise location of the Nature Center yurt within the site may be modified, however the size of the yurt may not increase without a modification to this permit. May 1, 2018 - Page 12 of 269 3. Approval of this conditional use is contingent upon the applicant obtaining a Town of Vail design review approval. 4. Failure of the applicant to adhere to these conditions of approval may require review of this Conditional Use Permit, including a public hearing by the Planning and Environmental Commission, and may result in revocation of this permit. 5. Upon the completion of the use of the yurt, or three (3) years from date of approval, whichever happens earlier, the Applicant shall remove the yurt and foundation and shall revegetate all disturbed soils with native vegetation. Neubecker began by referencing vicinity map of the site that depicted the location of the existing Vail Nature Center building and the proposed locations of the yurt and accompanying temporary toilet facilities. The proposal will also require approval by the Town of Vail Design Review Board (DRB). Neubecker defined "yurt" for the commissioners. He then stated that the proposed yurt will be 27' in diameter. He also discussed the changes that will be required to make the site compliant with the Americans with Disabilities Act (ADA). As the request is for a conditional use permit, Neubecker stated that staff does not anticipate any negative impacts on or off the site. Neubecker summarized the conditions of approval recommended in the staff memo. Kurz — Asked Neubecker to confirm the foundation for the proposed yurt. Neubecker stated that while the rendering depicts a wood deck base, the actual base will be concrete. Greg Hall, Director of Public Works, stated that it will be a traditional concrete deck about the same size as the footprint of the yurt. Kurz followed up by asking the location of the associated ADA parking. Neubecker and Hall both confirmed that the nearest ADA parking is across Gore Creek and close to the amphitheater. Lockman — Asked for more information regarding how the site will be made ADA compliant. Stockmar — Asked if the concrete slab foundation will be removed when the yurt is removed. Hall confirmed. Neubecker added that the removal of the foundation is included as a condition of approval. Kjesbo — Asked if three years is sufficient time to complete the project. Hall confirmed, but stated that they could ask for an extension in three years, if necessary. Neubecker added that the boardwalk is not part of the conditional use permit, but it will be reviewed by the DRB. Stockmar — Asked for more information about the existing conditions of the Vail Nature Center building. Hall stated that the long term fate of the structure is still under discussion. Stockmar asked for an estimate of the number of visitors per year to the Vail Nature Center building. Hall estimated in the tens of thousands visitors per year. Public Comment Gwen Scalpello stated that she is actively involved in the Vail Nature Center. She stated that the building is an asset to the community and May 1, 2018 - Page 13 of 269 she believes it is important for the Vail Nature Center to be able to continue in operation this year. She reiterated that there is ADA parking close to the amphitheater. Greg Clifton, Town Manager, concurred with Ms. Scalpello in the importance in keeping the Vail Nature Center program operational and that this request is part of that effort. The decision of what will happen with the building in the long term will be part of a public review process that will begin in the near future. Stockmar — Asked if the existing conditions of the structure posed a danger to the public. Clifton responded that the structure does not at this time pose a danger, but it will require improvements. The town is being cautious regarding the building, thus the request for the yurt. Gillette — Asked if the town was purchasing or renting a yurt. Clifton stated that the town will be purchasing the yurt. Gillette — Concurs with staff's recommendations. Kurz — Also agrees with staff's findings and recommendations. This will allow a town asset to continue its operation. Kjesbo — Concurs with the other commissioners. Lockman — Finds that the proposal meets the criteria for a conditional use permit. He expressed some concern regarding the use of a boardwalk as a long term solution for accessibility. Stockmar — Also concurs with staff's findings and recommendations. He expressed that the Vail Nature Center is a valuable resource to the community and encourages making the site accessible. John -Ryan Lockman moved to approve with conditions. Ludwig Kurz seconded the motion and it passed (5-0). Absent: (2) Hopkins, Perez 3.2. A request for a recommendation to the Vail Town Council for an Amendment 5 min. to the 2013 Ford Park Master Plan, pursuant to Section 12-3-7 Amendment, Vail Town Code, to allow for construction of a new building at the Vail Nature Center, located at 841 Vail Valley Drive/Unplatted (Ford Park), and setting forth details in regard thereto. (PEC18-0014) This application has been withdrawn by the applicant. ApplicantTown of Vail, represented by Todd Oppenheimer Planner: Chris Neubecker 3.3. A request for a recommendation to the Vail Town Council, pursuant to Section 90 min. 12-3-7, Amendment, Vail Town Code, concerning an update to the 1994 Comprehensive Open Lands Plan, and setting forth details in regard thereto. (PEC 17-0049) ApplicantTown of Vail, represented by Tom Braun, Braun and Associates Planner: Chris Neubecker & Kristen Bertuglia May 1, 2018 - Page 14 of 269 Neubecker began by summarizing the events of the previous times the item appeared before the PEC. More specifically, Neubecker discussed the March 26, 2018 PEC meeting and the topics that were discussed and/or identified for review at that meeting. Upon request, an implementation matrix has been incorporated into the updated document. Other changes to the document include: changes to maps to increase legibility; clarification of language for Action Item 24; addition of key definitions; increased legibility of the wildlife resources map; added language regarding conservation easements and designated open space zoning. Neubecker stated that some items have not been changed, despite previous requests from commissioners or public. Among the items that remain: the Vail Trail extension is still included in the concept trail plan; minutes of the wildlife forum have not been included, but the link to the forum will remain on the town's website; minutes from staff and town consultant meeting minutes will not be included; priorities will be identified at a later date with direction from the Town Council; and the document does not address changes to the Designated Open Space zoning process. Neubecker concluded by stating staff recommends approval of the Plan update. Tom Braun, Braun Associates, Inc., made a presentation that summarized the planning process to date. He reiterated a few of the changes that Neubecker previously referenced. He stated that he and staff feel it is best to discuss prioritization via an annual discussion with the Town Council. He provided more information on how to address requests to change the zoning process for Designate Open Space. The Vail Trail Extension remains in the concept trail plan as it remains a conceptual idea that may fit into public requests. No construction of the trail would occur without thorough research into the viability of the trail, its potential impact on wildlife, and the examination of the overall context of development within the town. Braun emphasized his belief that concept trail plan brings a balanced approach to trails in the town. He then made comparisons and contrasts between this plan and the original 1994 plan. Gillette — Asked what entity is responsible for purchasing gates for trail closures. Greg Hall stated that the town is paying for the materials. Diana Donovan — Stated that the reason she and other members of the public have been focused on the Vail Trail Extension is because it is currently staked in the field and construction was supposed to be completed by now. She believes the proposed location is in one of the worst spots in regards to its potential negative impact on wildlife. She also does not believe the Vail Trail Extension will be a beginner level trail. She does not believe the Vail Trail Extension should not be included in the plan update. She cited Bill Andree of the Colorado Department of Parks and Wildlife in her opposition to the trail. May 1, 2018 - Page 15 of 269 Anne Esson — Stated that she was impressed with the amount of time and effort the commissioners have put into this project. She is opposed to the inclusion of the Vail Trail Extension in the conceptual trail plan. She also cited Bill Andree in her opposition to the trail based on the potential negative impacts to wildlife. She asked the commissioners not to approve any plan that includes the proposed Vail Trail Extension. She stated her concern the trail would have on the peregrine falcons that nest in the area. She also believes the trail extension will have a negative impact on Memorial Park's peaceful setting. She asked that if the PEC were to make a recommendation to the Town Council, that they encourage the Town Council postpone hearing the item until at least mid-June when more residents will be in town. Braun — Stated that the staked area referenced by Ms. Donovan is from two (2) years ago, prior to the plan update process. He pointed out that the plan also points out that some social trails be closed, and specifically references Memorial Park. Lockman — Thanked the public for their comments and thanked Tom Braun and staff for providing clear detail in their response to public and commissioner comments from the last meeting. He stated that the plan reflects all of the interconnected issues in the town and is not just about one trail or parcel. In regards to proposed trails, he finds that the plan specifically mentions the importance of wildlife when considering any new trails. He agrees with how the plan discusses Designated Open Space zoning and conservation easements. Kjesbo — Stated that he believes the plan has been well vetted and that any previously open questions have been adequately answered. Kurz — Stated that he was ready to hear a motion for approval at the last meeting, but the plan is even better in its current version. He finds the plan strikes a reasonable balance between economic development, recreation, and wildlife preservation. He encourages the Town Council to find funding for enhanced signage and other measures established in the plan. Gillette — Stated that he is happy with the current version of the plan. He is ready to begin the next stage of the plan and start implementing some of the suggestions and conducting more in depth studies. Stockmar — Concurred with Commissioners Lockman and Kurz. He finds that the plan has been significantly improved since the previous meeting. He is concerned about the potential negative impact on wildlife that may result from the proposed Vail Trail Extension. He is not certain it is a necessary component of the concept trail plan. He concurs with Commissioner Kurz that there should be a commitment May 1, 2018 - Page 16 of 269 to public education of the importance of wildlife habitat. Ludwig Kurz moved to approve. John -Ryan Lockman seconded the motion and it passed (5-0). Absent: (2) Hopkins, Perez 4. Approval of Minutes 4.1. April 9, 2018 PEC Results 5. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department May 1, 2018 - Page 17 of 269 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Update to the Town Council on the Ever Vail Development This update includes an overview of the project, a brief history of the entitlement process and the status of these entitlements. This update also includes the steps necessary if the Ever Vail Development were brought to fruition. PRESENTER(S): Jonathan Spence, Senior Planner ACTION REQUESTED OF COUNCIL: Informational only; no action or input requested. BACKGROUND: The Ever Vail Development is a proposed mixed-use project located in West Lionshead encompassing multiple parcels totaling 12.6 acres or 549,574 square feet. The Ever Vail Development is envisioned as a true mixed-use project and new mountain portal comprised of hotel and other commercial uses, residential and employee housing units and parking and transit facilities. As currently approved, a portion of the entitlements for this project will sunset in 2020 unless certain action occurs, most notably the relocation of the South Frontage Road. Please see the staff memorandum for details concerning the project's entitlements and their status. ATTACHMENTS: Description 3.1 Staff memorandum to the Town Council, 05-01-2018 3.1 A. Resolution No. 19, Series of 2008 3.1 B. Resolution No. 6, Series of 2011 3.1 C. Resolution No. 35, Series of 2012 3.1 D. Ordinance No. 7, Series of 2011 3.1 E. Ordinance No. 8, Series of 2011 3.1 F. Ordinance No. 9, Series of 2011 3.1 G. Ever Vail Entitlement Report, 2018 Update provided by Mauriello Planning Group 3.1 Ever Vail Update, PP for 05-01-2018 May 1, 2018 - Page 18 of 269 TOWN of vain TO: Vail Town Council FROM: Community Development Department DATE: May 1, 2018 SUBJECT: Status of the Ever Vail Development I. PURPOSE Memorandum The purpose of this memo and presentation are to provide an update to the Town Council on the Ever Vail Development. This update includes an overview of the project, a brief history of the entitlement process and the status of these entitlements. This update also includes the steps necessary if the Ever Vail Development were brought to fruition. II. DEVELOPMENT OVERVIEW The Ever Vail Development is a proposed mixed-use project located in West Lionshead encompassing multiple parcels totaling 12.6 acres or 549,574 square feet. The project site, as illustrated below, includes the Vail Professional Building, Cascade Crossings, Vail Resorts Maintenance Yard, Glen Lyon Office Building and the former site of the BP Gas Station, now a surface parking lot. Properties comprising Ever Vail Project May 1, 2018 - Page 19 of 269 The Ever Vail Development is envisioned as a true mixed-use project and new mountain portal comprised of hotel and other commercial uses, residential and employee housing units and parking and transit facilities. The chart below, contained in the Lionshead Redevelopment Master Plan, illustrates the proposed uses, unit counts and approximate square footage: Use Number Range of Square Feet (gross) Dwelling Units 350-450 500,000-800,000 Accommodation Units 100-120 90,000-100,000 Employee Housing Units 35-45 40,000-60,000 Office 1-6 establishments 30,000-40,000 Retail 5-10 establishments 30,000-35,000 Eating and Drinking Establishment 3-6 establishments 20,000-30,000 Spa 1-2 establishments 8,000-15,000 Skier Services / Recreation Facility 1-2 establishments 10,000-15,000 III. ENTITLEMENT PROCESS The Ever Vail Development entered the development review process with the Town of Vail in 2007. Through the course of over 35 meetings and public hearings, the project underwent considerable refinements and revisions. Early on in the process, the Town of Vail identified the following processes and approvals necessary for the project: A. Amendment to the Comprehensive Plan Land Use Map to allow for a change in the land use designation from Community Office to Lionshead Redevelopment Master Plan for the Cascade Crossing, Vail Professional Building and Glen Lyon Office Building. B. Amendments to the Lionshead Redevelopment Master Plan to incorporate the Ever Vail parcels into the plan and to provide detailed plan recommendations. C. Approval from CDOT and the FHWA (Federal Highway Administration) for the relocation of the Frontage Road. D. Approval of an SDD Amendment for SDD #4, Cascade Village to remove Development Area D (Glen Lyon Commercial Site) from the Special Development District. E. A rezoning of the portions of the development site zoned SDD, Arterial Business District or lacking zoning to Lionshead Mixed -Use 2, thereby having one zoning for the entire development site. Town of Vail Page 2 May 1, 2018 - Page 20 of 269 F. Approval of a Preliminary Plat for the subdivision of the property into two (2) lots and the relocation of the Frontage Road G. A Prescribed Regulations Amendment to incorporate the development site into the Commercial Core Area for parking considerations. H. Conditional Use approval for certain uses. The private parking structure, certain residential uses, office, conference and meeting space, maintenance facility, transit center, and the gondola are identified as conditional uses in the LMU-2 zone district. I. Major Exterior Alteration approval for each building within the development. J. Design Review Board approval for all new buildings/facilities. K. Floodplain Modification Permit approval for impacts to the flood plain as a result of the relocation of the Frontage Road. During the review process, the Town and Vail Resorts had extensive discussions concerning what form the entitlements would take. This ranged from approval of all required applications to a Development Agreement outlining the project's approvals/vesting. At the conclusion of the review process, items A through G were approved either outright or with sunset provisions, as outlined in Section IV of this memo. Items H through K were delayed until a future time when the start of development was known. It should be noted that Items 1 and J, Major Exterior Alteration review by the Planning and Environmental Commission (PEC) and design review by the Design Review Board, require complete architectural plans for all buildings and facilities. The most significant of the project's entitlements are the site specific plan recommendations for Ever Vail contained in Chapter 5 of the Lionshead Redevelopment Master Plan and the Preliminary Plan for a Major Subdivision approval. Please see the attachments in Section VI for copies of the three (3) ordinances and three (3) resolutions that outline the Ever Vail approvals. Although the project has not received approval of a Development Plan, the Lionshead Redevelopment Master Plan Amendments for detailed plan recommendations for Ever Vail act in many ways as a development master plan as the recommendations include references to the following development parameters: A. South Frontage Road Realignment B. Vehicular Access and Circulation C. Parking D. Public Transportation E. Gondola and Vail Mountain Portal F. Pedestrian and Bike Access G. Public Spaces and Plazas H. Preservation of Existing Office and Retail Space I. Development Pattern, Program and Uses J. Relationship to Red Sandstone Creek and Gore Creek Town of Vail Page 3 May 1, 2018 - Page 21 of 269 K. Employee Housing L. Development Standards 1. Building Heights 2. Setbacks 3. Landscaping 4. Site Coverage M. Architectural Improvements N. Green Building The Amendments to the Lionshead Master Plan are final, unless amended, and do not have a sunset provision. The amendments act as the unofficial vesting for the Ever Vail project. IV. STATUS OF THE ENTITLEMENTS The chart below details all Ever Vail approvals and any associated sunset provisions: Application Type Description Date of Approval Approval Document Status Land Use Plan Map Amendment Amendment to the Land Use Map to allow for a change in designation from Community Office to Lionshead Redevelopment Master Plan September 2, 2008 Resolution No. 19, Series of 2008 Approved Master Plan Amendment Amendments to Chapter 4, Recommendations- Overall Study Area and Chapter 5 -Detailed Plan Recommendations of the Lionshead Redevelopment Maser for specific Ever Vail recommendations/requ irements/standards. October 18, 2011 Resolution No. 6, Series of 2011 Approved Preliminary Plan for a Major Subdivision The purpose of the subdivision plan was to plat the subject property into Lots 1 and 2 of the Ever Vail Subdivision December 18, 2012 Resolution No. 35, Series of 2012 Requires relocation of the Frontage Road prior to a Final Plat being submitted for approval. Per approval, Final Plat Town of Vail Page 4 May 1, 2018 - Page 22 of 269 Town of Vail Page 5 May 1, 2018 - Page 23 of 269 to be approved directly by Town Council, bypassing PEC. If Final Plat approval of the Ever Vail Subdivision is not obtained by December 31, 2020, the Preliminary Plan shall expire. Rezoning The subject property includes parcels zoned Arterial Business District, SDD #4- Cascade Village, Lionshead Mixed Use- 2 and portions of the existing Frontage Road that have no zoning. The rezoning will bring all properties under the Lionshead Mixed Use- 2 zoning designation. December 18, 2012 Ordinance No. 7, Series of 2011 The rezoning takes effect on the date the Final Plat for the Ever Vail subdivision is recorded with the Eagle County Clerk and Recorder. If this does not occur prior to December 31, 2020 the rezoning shall not take effect. SDD Major Amendment Major Amendment to SDD No. 4 -Cascade Village, to remove Development Area D from the Special Development District. Development Area D is the Glen Lyon Commercial Site December 18, 2012 Ordinance No. 8, Series of 2011 The amendment takes effect on the date the Final Plat for the Ever Vail subdivision is recorded with the Eagle County Clerk and Recorder. If this does not occur prior to December 31, 2020 the amendment shall not take effect. Prescribed Regulation An amendment to Section 12-10-19 of December 18, 2012 Ordinance No. 9, Series of The amendment takes effect on the Town of Vail Page 5 May 1, 2018 - Page 23 of 269 Amendment the Vail Town Code to incorporate parcels 1 and 2 of the Ever Vail Subdivision into the 2011 date the Final Plat for the Ever Vail subdivision is recorded with the Commercial Core Area for parking considerations. Eagle County Clerk and Recorder. If this does not occur prior to December 31, 2020 the amendment shall not take effect. V. NEXT STEPS Final approvals for the Rezoning, SDD Amendment, Prescribed Regulation Amendment and Final Plat are contingent upon the relocation of the Frontage Road as shown below: Ro�oaRoeEa���: _ J' tY SE €4% i ENTRANCE ]. 0® 11.FarvsD 77 Ems Town of Vail EVER VAIL Comprehensive Project Overview 1 November 15, 2010 ILLUSTRATIVE PLAN 8 Page 6 May 1, 2018 - Page 24 of 269 Failure to relocate the Frontage Road, obtain Final Plat approval from the Vail Town Council and record the Final Plat with the Eagle County Clerk and Recorder prior to December 31, 2020 will result in the expiration or negation of these approvals. Recordation of the Final Plat for Ever Vail results in the final approvals of the Rezoning, SDD Amendment and Prescribed Regulation Amendment. At that time, there are no additional deadlines related to the project. The project may proceed to the building permit phase upon obtaining the remaining approvals H -K as outlined in Section III. VI. ATTACHMENTS A. Resolution No. 19, Series of 2008 B. Resolution No. 6, Series of 2011 C. Resolution No. 35, Series of 2012 D. Ordinance No. 7, Series of 2011 E. Ordinance No. 8, Series of 2011 F. Ordinance No. 9, Series of 2011 G. Ever Vail Entitlement Report, 2018 Update provided by Mauriello Planning Group Town of Vail Page 7 May 1, 2018 - Page 25 of 269 RESOLUTION NO. 19 Series 2008 A RESOLUTION APPROVING LAND USE PLAN MAP AMENDMENTS TO ALLOW FOR A CHANGE IN THE LAND USE DESIGNATION FROM COMMUNITY OFFICE TO LIONSHEAD REDEVELOPMENT MASTER PLAN FOR PROPERTIES KNOWN AS "CASCADE CROSSING", "VAIL PROFESSIONAL BUILDING" (FUTURE "EVER VAIL"), AND "GLEN LYON OFFICE BUILDING" LOCATED AT 953, 1031 AND 1000 SOUTH FRONTAGE ROAD WEST WHEREAS, The Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, The members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, on November 18, 1986 the Council adopted the Vail Land Use Plan; and WHEREAS, Section 8-3 of the Town of Vail Land Use Plan outlines a procedure for amending the Plan; and WHEREAS, the Vail Town Council finds that the land use plan map amendments are in keeping with the goals, objectives, and policies prescribed by the Plan; and WHEREAS, the Vail Town Council finds that the land use plan map amendments are in the best interest of the Town as they promote the coordinated and harmonious development of the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: 1. The Council hereby approves Land Use Plan map amendment, pursuant to Section 8-3, Vail Land Use Plan, to allow for a change in the land use designation from Community Office to Lionshead Redevelopment Master Plan for properties known as "Cascade Crossing", "Vail Professional Building" (Future "Ever Vail"), and "Glen Lyon Office Building" located at 953, 1031 and 1000 South Frontage Road West. 2. This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 2nd day of September, 2008. Resolution No. 22, Series 2007 ( -G�� Richard D. C ela , Mayor, Town of Vail May 1, 2018 - Page 26 of 269 ATTST: relei 'onaldson, Town Clerk Resolution No. 22, Series 2007 May 1, 2018 - Page 27 of 269 RESOLUTION NO. 6 Series of 2011 A RESOLUTION AMENDING CHAPTER 4, RECOMMENDATIONS - OVERALL STUDY AREA AND CHAPTER 5, DETAILED PLAN RECOMMENDATIONS, LIONSHEAD REDEVELOPMENT MASTER PLAN, PUSUANT TO SECTION 2.8, ADOPTION AND AMENDMENT OF THE MASTER PLAN, LIONSHEAD REDEVELOPMENT MASTER PLAN, TO AMEND THE RECOMMENDATIONS FOR WEST LIONSHEAD (EVER VAIL) AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on December 15, 1998, the Vail Town Council adopted the Lionshead Redevelopment Master Plan; WHEREAS, Section 2.8 of the Lionshead Redevelopment Master Plan outlines a procedure for amending the Master Plan; WHEREAS, the Town of Vail Planning and Environmental Commission held a public hearing on the proposed Lionshead Redevelopment Master Plan amendment on January 24, 2011, and has forwarded a recommendation of approval, with modifications, of the amendment to the Vail Town Council by a vote of 3-1-2; WHEREAS, the Vail Town Council finds conditions have changed since the Lionshead Redevelopment Master Plan was adopted which warrant changes to incorporate recommendations for the Ever Vail project; WHEREAS, the Vail Town Council finds the incorporation of the proposed Ever Vail amendments into the Lionshead Redevelopment Master Plan are in concert with the Lionshead Redevelopment Master Plan; WHEREAS, the purpose of this amendment is to provide detailed recommendations for the redevelopment of West Lionshead (Ever Vail); WHEREAS, the Ever Vail project will be constructed over multiple years in several phases thus requiring Master Plan recommendations which memorialize the desired outcomes of the community at this initial stage of review; and WHEREAS, the Vail Town Council finds that the proposed amendments improve and enhance the effectiveness of the Master Plan without negatively affecting the goals, objectives, and policies prescribed by the Master Plan. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: The Town Council of the Town of Vail hereby amends the Lionshead Redevelopment Master Plan as follows: The amendments to the text of the Lionshead Redevelopment Master Plan are indicated in bold italics(additions), and strikethrough italics(deletions). 1 10 12011 7.2-I May 1, 2018 - Page 28 of 269 (In part) CHAPTER 4 Recommendations — Overall Study Area 4.4.3 Ever Vail View Corridors The photographs in this section are intended to show a general view to be protected. Due to the existing development on the site and the proposed Ever Vail improvements, the exact views are not possible to photograph at this point in time. Upon completion of Ever Vail, the new view corridors should be photographed, surveyed and adopted in accordance with the provisions of Chapter 12-22, View Corridors, Vail Town Code. View corridors within Ever Vail will need to be reviewed as an element of each major exterior alteration application in order to determine the location for the origin of each view. Tools such as, but not limited to, photo renderings and digital models will be utilized in this review. 4.4.3.1 Public View Corridor Six This view corridor looks south to the proposed park area confluence of Red Sandstone Creek and Gore Creek. wiEGC t7 *PORT' 4 0•1111 • Figure 4-5a: Public View Corridor Six 4.4.3.2 Public View Corridor Seven This view corridor is seen from the Central Plaza, up the lift line of the Ever Vail gondola. This is the defining view of Ever Vail, as it is in the center of the development, taken from a publicly accessible view point. The proposed gondola terminal is in the center of this view, and is integral to the view corridor. 2 10/18/2011 7-2-2 May 1, 2018 - Page 29 of 269 _ �.1 Figure 4-5b: Public View Corridor Seven 4.4.3.3 Public View Corridor Eight This view corridor is intended to provide a visual connection to Lionshead, and is seen from the pedestrian connection into Ever Vail from West Lionshead Circle. This view is framed by the Vail Spa and Ritz Carlton Residences. Figure 4-5c: Public View Corridor Eight 4.6.2 South Frontage Road Recommendations outlined below address the potential realignment re alignment of portions of the frontage road, ingress and egress improvements, bicycle/ pedestrian improvements, and visual improvements. For a detailed discussion of capacity and the impacts of future development on the frontage road, see the traffic impact study contained in appendix A. Figure 4 9 depicts potential redevelopment without the realignment of the Frontage Road while Figure 4 93 depicts redevelopment with a partial rcvlignmcnt of the Frontage Road. With Vail Resorts' acquisition of the Glen Lyon Office Building, the Vail Professional Building and Cascade Crossing, realignment of the South Frontage Road along the south side of 1-70 is a reality. Study of this realignment throughout 2007 and 2008 allowed the Town of Vail, Vail Resorts, CDOT and FHWA, to come to a general agreement as to the road section, right-of-way width, and access points. This alignment and design is the preferred alternative, and is indicated in figure 4-9. 3 10/18/2011 7-2-3 May 1, 2018 - Page 30 of 269 POTENTIAL BUS/TRANSIT STOP OPOSED MIXED USE BUILDING AREA CROU ` LDOR RETAPL MIXED USE ABOVE _ SKI AREA SUP'. w/ Su6•GRAOE MAINTENANCE Gorr OLA PARKING STRUCTURE FIGURE 4-9 - Ex!STINC FRONTAGE ROAD ALICN MEN TWEST LIOMSMEAD DEVELOPMENT CONCEPT Figure 4-9 to be deleted. 4 10/18/2011 7-2-4 May 1, 2018 - Page 31 of 269 POTENTIAL Bus/TRANSIT STOP PROPOSED MIXED USE BUILDING AREA GRO- • FLOOR RE -AIL' MIXED USE Aw r _ SKI AREA SU • RTW/ SUS•GRADE MAINTENANCE GONDOLA PARKING STRUCTURE ^NE FIGURE 4-9A — RE -ALIGNED FRONTAGE ROAD / WEST LIONSHEAD DEVELOPMENT CONCEPT Figure 4-9A to be deleted. 5 10/18/2011 7.2.5 May 1, 2018 - Page 32 of 269 • kri.L.'t. • Jam - •V Ili �`► _ , "1/4. 5444! L ►ice ; . �.1�� / r'► �`- POTENTIAL 300 SPACE PER PLATE PARKING STRUCTURE FOOTPRLN T ON WEST DAY LOT MAINTAIN EXISTING FOREST ROAD ALIGNMENT POTENTIAL INGRESS/EGRESS ' 1 INT VAIL SANITATION PLA. •y ;•- • r tv. ti vr:•• 111 •. U iofts "1.ti • 4 .J w • .� (-if •••• ,RESSIEGRESS POINT POTENTIAL TRANSIT PICK-UP/DROP-OFT PO Figure 4-14 -West Lwnshead Parking Structure Opportwaties Figure 4-14 to be deleted. 6 10/18/2011 7-2-6 May 1, 2018 - Page 33 of 269 (in part) CHAPTER 5 Detailed Plan Recommendations This section of the Lionshead Master plan examines individual parcels and groups of parcels within the Lionshead study area, excluding the residential properties on the south side of Gore Creek. The intent of this chapter - and the Master plan as a whole - is to identify important functional relationships and visual objectives within the district and to propose a framework for the long-term redevelopment of Lionshead. The document does not intend to limit or eliminate ideas relating to specific parcels; any proposals consistent with this framework should be considered even if they are not anticipated in this document. The parcels addressed here are organized generally from east to west, starting with the civic hub on the eastern end of the parking structure. 5.17 West Lionshead 5.17 Ever Vail Ever Vail is a 12.6 acre site located in West Lionshead (see Figure 5-21). Ever Vail West Lionshead includes the Vail Associates Service Yard, Holy Cross site, Vail Professional Building site, Cascade Crossings site, Glen Lyon Office Building site, and the former gas station site - - - and Sanitation site. The subject property is divided into two parcels within the Ever Vail Subdivision and should be zoned Lionshead Mixed Use 2 District. Ever Vail should be redeveloped to enhance and improve the guest and community experience and improve Vail Resorts' ability to service and maintain mountain facilities. Due to the large size of the development site, Ever Vail will likely be redeveloped in phases over time. Ever Vail should be a residentiallmixed use hub that includes key components such as a ski lift (gondola), increased office space, new retail space, public parking, realignment of the frontage road, relocated mountain operations and maintenance yard, employee housing, a 100 plus room hotel, public transit facilities, a community recreation facility and improvements for connectivity with the rest of Lionshead and Cascade Villa • e for • edestrians, bicycles and vehicles. •4440. -- Figure 5-21: Conceptual Ever Vail Site Plan 7 10/18/2011 7-2-7 May 1, 2018 - Page 34 of 269 5.17.1 South Frontage Road improvements and Vehicular Access Planning for West Lionshead must considor two diff ront sconorios: tho roolignmont of South Frontago Road and its retention in the existing alignment. While the introduction of lift service is viable in either of Road alignment. See Figures 4 93, and 4 9b for the Frontage Road realignment alternatives. Notwithstanding these different Frontage Road scenarios. there should be an increase of existing office square footage and "no not loss" of rotail squoro footogo as a rosult of tho rodovolopmont of thoso parcels. - - -- - - ' -- - - --- - from public view. Service and delivery truck turning maneuvers should not negatively impact traffic flow on the South Frontage Road. With a realignment of vehicular access points, attention should be given to the location of service and parking areas. a. Rotontion of Existing Frontage Road Alignment if the Frontage Road remains in its currant locati n tho Mointonanco Yord/Holy Cross parcols, tho w • - romain viable development sites. The most viable site for a public parking facility would be the pedestrian crossing over the Frontage Road to the Maintenance Yard/Holy Cross parcels. A strong east west oriented pedestrian corridor with ground floor retail uses would be necessary to mad scenario the Vail Professional Building site and Cascade Crossing could be developed as a contiguous parcel. In keeping with Policy Objective 2.3.4, improved Access and Circulation, of the Plan, conjunction with any future redevelopment of the sites. Possible opportunities for improvements may include, an improved mass transit stop, relocated/reduced/shared points of entry/exiting, turning lanes, landscaped medians and skier drop off. current configuration of tho Frontago Road, tho bus stops in front of said proportios shall bo enhanced with. for example, shelters, benches, and landscaping. Pedestrian connections shall surrounding buildings to provide safe and attractive pedestrian crossing and connections. improvements may include crosswalks. walkways, pedestrian crossing warning lights, medians, and signage. 5.17.1 South Frontage Road Realignment The relocation of the South Frontage Road in the Ever Vail area has been a concept embodied in this master plan since its adoption in 1998. Ever Vail includes the relocation and realignment of the South Frontage Road consistent with the recommended actions and policy objections found in sections 1.3.4 and 2.3.4. The South Frontage Road realignment should be relocated as detailed in the initia! road relocation plans submitted to the Colorado Department of Transportation (CDOT) and as shown in figure 5-21a. Prior to the Town of Vail submitting the final plans for the relocation of the South Frontage Road to CDOT, the Town should reevaluate the design to include a dedicated eastbound bike lane and a reduction in the width of the pedestrian/bike path on the south side of the relocated South Frontage Road. The relocated South Frontage Road includes a 2 -lane roundabout at the eastern end of Ever Vail. This roundabout connects the relocated frontage road with the new extension of West Forest Road. Legal and physical access 8 10/ 18/201 1 7-2-8 May 1, 2018 - Page 35 of 269 to the Eagle River Water and Sanitation District (ERWSD) site shall be provided by the Ever Vail property owners through Ever Vail to accommodate current uses and future development of the Eagle River Water and Sanitation District (ERWSD) property. On the South Frontage Road west of Ever Vail, a roundabout with a connection to the Simba Run underpass is anticipated and further described in section 4.6.6. The grades of the relocated South Frontage Road should be designed to accommodate the construction of the roundabout and Simba Run underpass (see figure 5-21b). b. Frontage Road Realignment The greatest benefit of th s the realignment of the South Frontage Road alternative is that it results in one very large and contiguous development parcel and in doing so integrates the Maintenance Yard/Holy Cross site with the West Day Lot (Ritz-Carlton Residences) by removal of the barrier created by the existing South Frontage Road alignment. It also creates the best pedestrian environment possible in creating an extension of the Lionshead Retail area in that it provides the potential to establish a convenient and desirable pedestrian connection to the rest of Lionshead. With this alternative the most viablo sito fora public parking facility would still bo tho Mointononco Yard/Holy Cross parcels. With the re location of the Frontage Road lift access out of the old gas station parcels. However, a grade separated crossing over the Red Sandstone Creek would be needed to link the Holy Cross sitc with the Vail Professional Building site. This alternative would also prosont tho opportunity for onhoncing Rod Sandstono Crook to mako it moro streambank stabilization/ beautification, natural stream drop structures, interactive low flow areas and general improvements for wetlands and wildlife habitiat. Any modification or enhancement to the creek corridor would be subject to U.S. Army Corp of Engineers approval. A strong east west oriented pedestrian corridor with ground floor retail uses would be necessary to create a strong connection between this area and the rest of Lionshead. 9 10/18/2011 7-2-9 May 1, 2018 - Page 36 of 269 41 rf Z * /4 " - FIRMS; TRAMS; r CE xTER ExS0.aMC.E USE P . EP'TRA E 0,4 REGULAT R PROPOSED fRCNT. - ROAD SR'DOE r cyra�nD My* rywER P yi' 1I • "n ��. EWES TPA). BRIDGE • , 'L!.;144. 41.414� . FESIDEHriAL OARAOE 0. Ehnw10E ■"�� °�� • _ .-die 'a.7145 • TO t 4 - I E RITZ CARL*O RES+OEIICES •40P, sED s'1 OW 5TGRAGE CER70AL • PLAZA PEOnRIeE • PYf• a3 r.� 5 ' �. y}.IF ,, * 1 ft Figure 5-21a: Conceptual Realignment of the South Frontage Road •. d ERN'SD • . 1000 Ewr •� a�� harm • 10 10/18/2011 7-2. 10 ti J J • JJ J . �'• r May 1, 2018 - Page 37 of 269 Figure 5-21b: Conceptual Grading Plan for Frontage Road Realignment 5.17.2 Vehicular Access and Circulation In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, opportunities for public transportation and vehicular circulation improvements shall be explored in conjunction with any future redevelopment of the South Frontage Road and interior roads within the redevelopment of the West Lionshead sites. Possible opportunities for improvements may include improved mass transit stops, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, roundabouts at major intersections, greater sight distances, dedicated turning lanes, landscaped medians and skier drop-off. It is essential that Ever Vail provide safe and efficient access points from the road networks adjacent to the site. Legal and physical access to the ERWSD site shall be provided by Ever Vail property owners through Ever Vail to accommodate current uses and future development of the ERWSD property. The design for the relocated South Frontage Road anticipates the construction of a roundabout that connects the South Frontage Road to the North Frontage Road via the Simba Run underpass. To accommodate this roundabout, the South Frontage Road will need to include retaining walls to facilitate a drop in elevation as it moves west (see figure 5-21b). The Simba Run underpass will cross beneath 1-70 and provide an additional connection between the north and south sides of Vail. 11 10/18/2011 7-2-I1 May 1, 2018 - Page 38 of 269 Ever Vail shall comply with the loading and delivery requirements of the Vail Town Code. Loading and delivery within Ever Vail shall comply with Section 4.7, Loading and Delivery, of this Master Plan. Service and delivery truck turning maneuvers shall not negatively impact traffic flow on the South Frontage Road, West Forest Road or Market Street. With a realignment of vehicular access points, attention should be given to the location of service and parking areas. 5.17.3 Parking Ever Vail shall be developed as a commercial core that includes mixed use development, pedestrian streets and plazas, direct access to transit options, bicycle and pedestrian connections and access to Vail Mountain. As a commercial core, Ever Vail should be incorporated into the Town's adopted commercial core parking areas, which allow for reduced parking requirements due to proximity to mixed use development. Ever Vail shall meet the parking requirements of the Vail Town Code. The appropriate parking requirements for ski lifts and other potential land uses that do not have a specified parking requirement will be determined by the Planning and Environmental Commission. Section 2.4: Ground Rules for the Master Planning Process, states that there shall be no net loss of parking spaces now existing in Lionshead. Ever Vail must include parking spaces to offset displaced existing parking from the former gas station site and Maintenance Yard/ Holy Cross Site in accordance with section 4.8.1. These spaces are in addition to parking required by the Vail Town Code and any public parking spaces provided by Ever Vail. Without including parking spaces required for the proposed gondola, as determined by the Planning and Environmental Commission, if any, Ever Vail shall include an additional 400 public parking spaces, as identified in section 4.1.5: West Lionshead — Residential/Mixed Use Hub. These spaces will address long-term public parking needs, including the Town's goal to eliminate parking from the South Frontage Road as further detailed in Section 4.8.3.3b of this master plan. During development and phasing of Ever Vail, there will be periods of time when surface parking lots and staging areas may be necessary to meet skier parking and construction needs. Surface parking lots shall not be maintained as a long-term solution to meeting parking demand. The construction of a portion of the additional 400 parking spaces should be explored by Vail Resorts and the Town of Vail, within Lionshead, in conjunction with the Ever Vail development. Skier drop-off is an essential component of a successful ski portal. Skier drop-off at Ever Vail improves the guest's and local's experience. The transit facility in Ever Vail should accommodate 10 to 14 short-term or skier drop-off parking spaces. Short-term parking is a key aspect to community commercial uses, allowing customers to quickly and conveniently patronize establishments. Outside of skier drop-off and pick-up during peak periods, these spaces could be utilized as short-term parking serving the commercial uses in close proximity, such as the grocery store. Skier drop-off spaces are also envisioned in the parking structure on the west side of Ever Vail. Approximately 50 parking spaces should be available for short-term parking and skier drop-off when not in use for children's ski school activities, which traditionally occur one day per week in the winter. These short-term parking spaces, given their location approximately 500 feet from the gondola, would provide skier drop-off capacity in the event the short-term spaces in the transit facility are displaced due to expansion of bus activity. May 1, 2018 - Page 39 of 269 5.17.4 Public Transportation Public transportation is an essential element to successfully connect Ever Vail to other portals, neighborhoods, and down valley communities. Ever Vail needs to provide access for in -town bus service, outlying bus service, ECO Transit buses plus hotel and lodge shuttles. Transit facilities are essential to facilitate the use of public transit, reduce parking demand and provide transit connections for employees living in Ever Vail. Adequate transit provides an opportunity for employees, skiers, visitors and residents to connect Ever Vail with other neighborhoods and communities. Ever Vail shall include a transit facility located adjacent to the relocated South Frontage Road pursuant to section 1.3.5, which recommends creating dispersed transit facilities in Lionshead. This facility shall be designed to accommodate the Town's outlying bus routes as well as regional bus routes within a covered facility on the ground floor. It is anticipated that the transit facility will accommodate a minimum of four bus bays. In the long- term and as necessary, the facility may transition to up to 12 buses utilizing a pull off on the South Frontage Road. The transit facilities are envisioned as a bus stop facility with very short dwell times. An area accommodating up to two in -town buses should be located on the eastern end of Ever Vail (see figure 5-22). Ever Vail should also provide a hotel and lodge shuttle drop-off area to accommodate visitors from other locations within Vail. The drop-off area should be a surface location on the west side of Ever Vail. The bus stop and drop-off area shall be enhanced with shelters, benches, landscaping and other similar improvements. 130 Figure 5-22: Conceptual Transit Facility and Bus Stops 13 10/18/2011 7 -2 - 13 May 1, 2018 - Page 40 of 269 -u.�, -.t iii _$ - LOA3ING • �+ ,%P 1 1;CRV1 C. E E%-9f,NCE s, i 0 Q. i - ' % *■ ¢. ; _�, a _ A V -' 0 J LEGEND: 0 .0,43E•,our CAN P Figure 5-22a: Conceptual Transit and Vehicular Circulation 5.17.5 Gondola and Vail Mountain Portal Ever Vail shall include a gondola, which will transport visitors, guests, and residents to Vail Mountain. A gondola will make Ever Vail a mountain portal and will enhance the benefits of Ever Vail to guests, locals and employees. The gondola will be located adjacent to Gore Creek and will generally travel to the base of the current Chair 26 where a new mid -station will be located. The gondola will replace Chair 26 and generally terminate in the Eagle's Nest area of Vail Mountain. The gondola route will likely require easements and other approvals from the Town of Vail when the route crosses Town -owned properties. 11-111r , 41 etrti Figure 5-22b: Conceptual Gondola and Mountain Portal 14 10.18.2011 7-2- 14 May 1, 2018 - Page 41 of 269 5.17.6 Pedestrian and Bike Access As compared to a separate, free-standing portal, West Lionshead Ever Vail is considered a part of the greater Lionshead area. in order for this area to be successful, it is important to have a strong pedestrian connection with the rest of Lionshead. Streetscape improvements including bike lanes or trails and sidewalks should be incorporated in any redevelopment along West Lionshead Circle and the South Frontage Road to improve the viability of mixed uses in West Lionshead Ever Vail. Improvements to street lighting, walking surfaces, trails, seating areas and public art that facilitate safe and attractive pedestrian and bike movement are strongly encouraged. Said improvements may necessitate the need for access easements through the sites. In the redevelopment of West Lionshead Ever Vail, pedestrian and bike connections shall be made to integrate with the rest of Lionshead and Cascade Village. Pedestrian and bicycle enhancements shall include a new bridge connecting the Gore Creek Trail to Ever Vail, the redevelopment of the pedestrian bridge on the west side of Ever Vail, path enhancements to the Gore Creek Trail connection into Cascade Village, and a path connecting to the relocated South Frontage Road. All pedestrian path improvements must meet Town of Vail recreation path standards and provide a safe and attractive pedestrian and bike experience. The ability to traverse the site as a pedestrian or on a bicycle from west to east without the need to utilize an escalator, stairs or dismount should be considered in the design and evaluated in the context of all other bicycle and pedestrian connections. There is an existing recreation path that runs across the southwest comor of tho Glon Lyon Of co Building sito. If tho sito rodovolops tho ottractivo podostrian and bike experience. The improvements shall include a public easement over the paths where necessary. Pedestrian connections between Ever Vail and West Lionshead Circle shall be improved to provide safe and attractive pedestrian crossings. Improvements may include raised crosswalks, change in paving material, safe harbors, medians, and signage. See figure 5-22c for the conceptual pedestrian and bicycle circulation plan. 15 10:18:2011 7-2-15 May 1, 2018 - Page 42 of 269 Figure 5-22c: Conceptual Pedestrian and Bicycle Circulation 5.17.7 Public Spaces and Plazas Within Ever Vail, pedestrian plazas and walkways are essential to create an extension of Lionshead where pedestrianization has been a key element of success. Elements of successful public spaces include portals, edge definers, public space definers, landmarks and public art. These place -making elements improve pedestrian circulation and provide aesthetically pleasing places to congregate. They further enhance the livability of Ever Vail for employees, residents and guests. The creation of gateways and portals is encouraged as a basic component of redevelopment, especially in transition areas between different domains, or public, semi-public, and private areas. It is essential that public spaces and plazas are not shaded by buildings at peak use times. Further sun shade analysis will need to occur in order to ensure public spaces and plazas are not shaded and unwelcoming to users. Outdoor dining decks are encouraged to bridge the gap between public and private space and provide vibrancy to the adjacent streets, walkways and plazas as further detailed in section 4.10 of this Plan. Chapter 8, Architectural Design Guidelines, provides guidelines for these elements to ensure they are successfully implemented. Elements of the natural environment need to interact with public spaces in order to connect the urban and natural environments. Within Ever Vail, the improvements to Red Sandstone Creek, as further detailed in section 5.17.10, will provide public spaces for recreation and congregation that connect Ever Vail with the natural environment, as recommended by section 1.3.3. Provisions should be made for public access to streets, paths and plazas through easements or similar mechanisms to create a perceived public domain in Ever Vail. Additional dedications and/or easements are necessary to facilitate the use of property by the public. 16 10.18.2011 7-2- 16 May 1, 2018 - Page 43 of 269 Figure 5-22d: Conceptual Plan For Plazas, Public Spaces and Connections 5.17.8 5.17.3 Preservation of Existing Office and Retail Space Section 4.1.5: West Lionshead- Residential/Mixed Use Hub requires There shall be an increase in office space and no net loss of retail space in West Lionshoad Ever Vail. Opportunities for increasing the square footage of office and retail beyond the existing conditions in West Lionshead Ever Vail shall be evaluated during the development review process. Currently, West Lionshead offices and businesses in Cascade Crossing, Vail Professional Building and the Glen Lyon Office Building offer a variety of local services and amenities, which is important to preserve with the redevelopment of West Lionshead Ever Vail. During the winter months, the proposed gondola ski lift in West Lionshead Ever Vail and the associated parking will generate significant pedestrian traffic and activity. However, consideration shall ,sh-ewki be given to how West Lionshead Ever Vail can be an active and vibrant place year-round. One way this can be accomplished is the reinforcement of a well -crafted program of specialty retailers, offices, and restaurants that attract both tourists and local residents. Also, quality architecture and the creation of appealing outdoor spaces in and of itself will encourage people to visit this area. An active program of public art, residential units that are used for "artists in residence" or a culinary school are examples of uses that could create a catalyst for activity. In conjunction with any application to develop a new ski lift, a market study which analyzes the appropriate amount of officelretail square footage shall be included in the redevelopment of West Lionshead Ever Vail. A fiscal and economic analysis was completed in December 2010 and is further discussed in section 5.17.9. Depending on the length of phasing, this report may need to be updated. There is approximately 30,000 sq. ft. of office space and 15,000 sq. ft. of retail space within the Glen Lyon Office Building, Cascade Crossings, and Vail Professional Building properties. This office space should be replaced within Ever Vail on the parcel located east of Red Sandstone 17 10/18/2011 7-2.17 May 1, 2018 - Page 44 of 269 Creek to provide maximized connectivity of commercial uses to the rest of Lionshead. In order to implement this policy, Ever Vail should include at least 34,000 square feet of office space and 30,000 square feet of retail space. 5.17.9 Development Pattern, Program and Uses In December of 2010, a Fiscal and Economic Analysis of Ever Vail was prepared by Economic Planning Systems. The analysis found that Ever Vail will likely produce positive fiscal and economic benefits to the Town. Ever Vail should reflect the recommendations of this analysis, namely that retail and restaurant space should be limited to approximately 55,000 to 65,000 square feet in order to create an economically viable commercial project complementary to the existing core commercial areas in Vail. Additional recommendations include the provision of hot beds, meeting space and a grocery store in Ever Vail. The land uses envisioned within Ever Vail are those allowed by the Lionshead Mixed Use 2 zone district. Ever Vail will include multiple separate above -grade buildings constructed above two below -grade structures with the bulk and mass conceptually shown in figure 5-23 below. Figure 5-23: Conceptual Bulk and Mass of Ever Vail The overall develoment urogram for Ever Vail is envisioned to contain the following land uses: Use Number Range of Square Feet (gross) Dwelling Units 350-450 500,000-800,000 Accommodation Units 100-120 90,000-100,000 Employee Housing Units 35-45 40,000-60,000 Office 1-6 establishments 30,000-40,000 Retail 5-10 establishments 30,000-35,000 Eating and Drinking Establishment 3-6 establishments 20,000-30,000 Spa 1-2 establishments 8,000-15,000 Skier Services I Recreation Facility 1-2 establishments 10,000-15,000 May 1, 2018 - Page 45 of 269 Ever Vail west of Red Sandstone Creek should be a residential neighborhood devoid of extensive retail or restaurant uses. However, several non-residential uses should be located on the west side, including, but not limited to, public parking, a space for community recreational activities, a children's ski program meeting area, and other ancillary resort related uses. The concentration of residential land uses on the west side of Ever Vail will serve as a population base for the commercial components within the east side of Ever Vail and for other commercial core areas. in furtherance of Policy Objectives 2.3.2 and 2.3.3, Ever Vail shall include a hotel and a 10,000- 15,000 square foot grocery store. These uses were identified in the economic and fiscal analysis as critical elements to the success of Ever Vail. A hotel brings life and energy to Ever Vail and improves the Town's inventory of "live" or "hot" beds, producing increased revenue to the Town. A nightclub or other entertainment facility would be a good addition to the east side of Ever Vail to provide a year-round use that has largely disappeared with the redevelopment of other properties in Town. Ever Vail provides an opportunity to relocate the Vail Resorts warehousing, office, and vehicle/snowcat maintenance facilities currently located on the property to a below -grade facility connecting to the snowcat access bridge and trail to Vail Mountain. An alternative location for these facilities is on Vail Mountain instead of within Ever Vail. A number of conditional land uses may be appropriate in Ever Vail, subject to the approval of conditional use permits. These uses may include a ski lift (gondola), public parking facilities, conference and meeting rooms, residential uses on the first floor, recreational uses, and office uses. As identified in section 4.1.5, a ski lift is envisioned as a catalyst for the redevelopment of this site and more specifically, for the development of a structured public parking facility. 5.17.10 5.17.4 Relationship to Red Sandstone Creek and Gore Creek Red Sandstone Creek and Gore Creek abut the Ever Vail project. The realignment of the South Frontage Road provides increased opportunity to enhance these streams as community resources. Portions of Red Sandstone Creek and Gore Creek shall be enhanced with the preservation of wetland areas and enhancements to make these areas community resources of Ever Vail and the Town (see figure 5-24). in conjunction with the review of a specific plan for Red Sandstone and Gore Creeks Town reviewing authorities should consider to what extent it is appropriate to locate improvements such as walkways and bridges in these riparian corridors verses allowing the creeks to remain in a more natural state. The project will preserve large trees and the relocate others where practical (see figure 5-24a). Red Sandstone Creek and Gore Creek abut tho Glan Lyon Offico Building sito, formor gas station sita, Holy Cross sito and tho Vail Profossional Building site. Any redevelopment of these parcels should consider how the creeks can be enhanced and made an amenity of this redevelopment area. /l substantial stand of mature trees exists on the banks of the two creeks, with low lying brush on the shores. Every effort shall be taken to preserve the substantial • - - - While the natural riparian corridor of these streams needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. Improved public access and utilization of Gore Creek and Red Sandstone Creek for fishing and other recreational purposes is strongly encouraged to create a catalyst for activity and enjoyment of the streams in furtherance of Policy Objective 2.3.2 and as recommended by section 1.3.3. Enhancements such as stream bank stabilization/ beautification, natural stream drop structures, interactive low flow areas and general improvements for wetlands and wildlife habitat are strongly encouraged. Any modification or enhancement to the creek corridor shall be subject to U.S. Army Corp of Engineers and Town of Vail approval. Development impacts imposed upon the creeks shall be mitigated. The stream health of Red Sandstone Creek during and post -construction shall not be degraded below pre -construction levels. The determination of steam health shall be measured May 1, 2018 - Page 46 of 269 for the extents of the Ever Vail project and not include impacts of development north of the interstate. Indicators of stream health can include, but not be limited to, aquatic life, suspended sediment, concentration of various elements, etc. Ever Vail shall include a public open space easement along Red Sandstone Creek generally following the 100 -year floodplain line, as recommended by the Town's Comprehensive Open Lands Plan and in furtherance of Policy Objective 2.3.3: Vitality and Amenities. This open space easement also implements the recommended actions of section 1.3.3 by improving connections with the natural environment and by creating green landscape corridors that penetrate into the Lionshead environment. Figure 5-24: Red Sandstone and Gore Creek Improvements 20 1(1. 1 Si201 1 7. 2. 20 May 1, 2018 - Page 47 of 269 9- -"me. - • PM. •••••=•• rl‘? 7 Y � V Figure 5-24a: Conceptual Tree Preservation and Relocation Plan 5.17.11 Employee Housing Employee housing has been identified as critical need within the Town of Vail. Employee housing provides an employee base within close proximity to jobs. Employee housing within the Town provides environmental, socia! and economic benefits including reduced traffic, increased transit use, improved livability and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies Ever Vail as an appropriate site to create dispersed employee housing opportunities for permanent local residents. Ever Vail is an appropriate site for employee housing due to its proximity to jobs, Vail Mountain, transit and the commercial cores. Community commercial uses, such as the grocery store, should be included in Ever Vail to accommodate the needs of employees living on site. Ever Vail shall meet the adopted Commercial Linkage and Inclusionary Zoning regulations to mitigate the development impact of employee generation. The provision of on-site employee housing must be coordinated with the Ever Vail construction phasing plan. 5.17.12 Development Standards 5.17.12.1 Building Height Buildings in Ever Vail shall comply with the height limits of the Lionshead Mixed Use 2 District. Notwithstanding the height allowances of zoning, buildings shall generally "step down" as they approach Gore Creek and the western end of Ever Vail (see figures 5-25, 5- 25a and 5-25b). Buildings along Gore Creek and the western end of Ever Vail shall 21 10118:2011 7-2-21 May 1, 2018 - Page 48 of 269 express no more than two to three stories before "stepping back" to taller building mass. All buildings shall be articulated to avoid large expanses of shearlunbroken wall planes, as per section 8.4.2.3. The pedestrian area connecting the transit facility on the north end of Ever Vail to the gondola on the south end of Ever Vail shall be considered a Primary Retail Pedestrian Frontage for the purpose of measuring building height and "step backs" as described in section 8.4.2.3 of the design guidelines. rye - Figure 5-25: Conceptual interpolated Grade Plan 22 10/18.2011 7-2-22 May 1, 2018 - Page 49 of 269 Figure 5-25a: Maximum Average Height Plan Figure 5-25b: Maximum Height Plan 23 10/18/2011 7-2-23 May 1, 2018 - Page 50 of 269 5.17.12.2 Setbacks Setbacks are necessary to provide a buffer between Ever Vail and adjacent properties. Setbacks provide areas for landscaping, public art and other improvements that help reduce the scale of buildings and further connect the urban and natural environments. Along the South Frontage Road, the above -grade setbacks should be significant enough to accommodate mature trees to buffer Ever Vail from the South Frontage Road and 1-70. Trees and other landscaping must be integrated into the Ever Vail setbacks rather than only in adjacent street right-of-ways in order to ensure landscaping remains should the right-of-way be utilized for roads or utilities. To facilitate subterranean parking structures, below -grade setbacks could approach the Ever Vail property boundaries. Shoring may need to occur on adjacent properties. However, footings and foundations, etc. should be located within the Ever Vail property boundaries. Because Ever Vail is one development site, zoning only dictates the setbacks around the perimeter of Ever Vail and does not regulate the separation of buildings internal to the site. Special attention should be paid to the sun shade analysis to ensure that buildings have adequate separation and allow sunlight to penetrate public outdoor spaces such as walkways and plazas. Figure 5-25c depicts the spatial relationships between buildings, setbacks and landscaping. Figure 5-25c: Conceputal Landcaping Plan 5.17.12.3 Landscaping Landscaping serves many purposes, including the provision of shade, aesthetic enhancement, storm water management and a connection to the natural environment. Landscaped areas also provide snow storage, seating areas and visual variation. It is recognized that Ever Vail may include extensive below -grade building site coverage. Landscaping installed over underground structures may be calculated as landscape area when it is permanent and provides adequate soil depth to allow vegetation maturity. 24 10/18/2011 7-2-24 May 1, 2018 - Page 51 of 269 However, landscaping over underground structures does not contribute adequately to stormwater management and additional measures will need to be taken to address this issue. Non -permanent landscaping such as potted plants have proven to be ineffective in achieving the intent of the Town's landscaping requirements and are strongly discouraged. Mature trees mitigate the visual impacts of buildings. Large trees should be planted on the north end of Ever Vail to provide a buffer along the South Frontage Road. It is understood that in order to relocate the South Frontage Road and to develop Ever Vail, existing trees will need to be removed. Where possible, existing trees should be relocated rather than removed. Figure 5-25d: Conceptual Landscape Plan 5.17.12.4 Site Coverage Redevelopment in Lionshead has commonly included below -grade structures to facilitate subterranean parking, storage and loading and delivery. Often, the footprint of these below -grade structures is larger than the buildings constructed above. Ever Vail may include two below -grade parking structures that will constitute the majority of the site coverage on the site. The anticipated Ever Vail site coverage is further depicted in figure 5-25e. 25 10/18/2011 7-2-25 May 1, 2018 - Page 52 of 269 11111111 Figure 5-25e: Conceptual Site Coverage 5.17.13 5.17.5 Architectural improvements The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given the high visibility of the buildings in West Lionshead Ever Vail and the extent to which they influence the quality of the experience of passers-by, all future development of the sites should be closely scrutinized for compliance with the applicable architectural design guidelines. The architectural design guidelines identify the architectural qualities desired in Lionshead. Ever Vail should have a unique architectural character that may be a contemporary expression of alpine architecture. It should nevertheless compliment the materials, forms and style of more traditional Vail architecture_ For properties that are east of Red Sandstone Creek, in West Lionshead, higher densities and building heights may be appropriate, particularly to encourage the development of employee housing. However, any development roust meet the overall character and visual intent of this master plan and be compatible with the adjacent existing development of the Marriott Ritz-Carlton Residences and the Vail Spa. Notwithstanding the height allowances of the underlying zone districts. building height and massing shall be responsive to the Gore Creek and Red Sandctonc Creel standards is that building height reduces by entire floor levels in the locations as generally depicted on Figure 5 25. 26 10/18/201 1 7-2. 26 May 1, 2018 - Page 53 of 269 Notwithstanding the height allowances depicted on Figure 5 25. which depicts building height in an cast/ Notwithstanding the height allowances depicted on Figure 5 25, buildings fronting directly along Gore Creek and the western end of Lionshead shall express no more than three to four levels before `stepping .. ._ • avoid largo oxponsos of shear/unbroken wall planes. 5.9 7.94 Green Building The Town has adopted an Environmental Strategic Plan that outlines goals, objectives and policies to promote green building. Ever Vail shall incorporate green building principles and techniques. Ever Vail should be designed, constructed and operated to achieve green design principles. To accomplish green building, it may be necessary to provide flexibility from Chapter 8: Architectural Design Guidelines. For example, flat roof areas may be incorporated more than typically permitted to allow space for solar energy devices. 5.17.6 Redevelopment Considorotions for Glon Lyon Offico Building site opportunities regardless of the underlying zone district. 5.17.6.1 Height Building heights shall be consistent with Figure 5 25, West Lionshead Building Massing and Height Limitations. Notwithstanding the height limitations set forth in Figure 5 25. the maximum height for buildings on the Glen Lyon Office Building site shall not exceed 56 feet. 5.17.6.2 Residential Land Use and Density Existing physical improvements on the Glen Lyon Office Building site include a three story building with 10,829 squoro foot of gonoral offico spoco and o surfaco parking lot. Because of tho potential redevelopment including a ski lift and activity center, it may bo opproprioto to introduce a mix of uses on site. If residential uses are proposed, the use shall be consistent with the Master Plan goal to increase the number of 'Live Beds' in Lionshead. Residential density on the site adjacent uses and Gore Creek. Residential uses should bo located on tho basement or gordon level and second floor and above in buildings on site. if residential uses arc proposed on the street level or first floor, the vitality of the pedestrian and bike experience shall be considered along with the function and character of the adjacent uses and structuro design. Tho mixture of land uses on tho Gion Lyon Offico 5.17.6.3 Office Land Use Consistent with the Master Plan roquiromont for an increase of offico spoco, tho existing 10,829 square feet of office space shall be replaced and increased on site. 5.17.6.9 Employee Housing All (100%) of the employee housing requirements associated with the Glen Lyon Office Building 5.17.6.5 Landscape Preservation & Relationship to Red Sandstone & Gorc Creeks 27 10/18/2011 7-2-27 May 1, 2018 - Page 54 of 269 The Glen Lyon Office Building site borders on the Red Sandstone Creek along the clast property • Office Building site should considor how tho crooks can bo onhancod and mado an amonity of tho ar a. /1 substantial stand of mature trees exists on the banks of the two creeks, with low lying brush on the shores. Every effort shall be taken to preserve the substantial trees and natural steep slopes along the banks of both creeks. While the natural riparian corridor of these streams 5.20 Eagle River Water and Sanitation District (ERWSD) While this parcel would certainly be a viable development site, the costs to relocate current uses at this site, particularly the treatment facilities, are significant. For this reason it is assumed that the waste water treatment facilities will remain in their existing location. A viable altornativo to rolocating tho ontiro . a around tho troatment facility. ERWSD property is located within West Lionshead adjacent to Ever Vail. Legal and physical access to the ERWSD site shall be provided by the Ever Vail property owners through Ever Vail to accommodate current uses and future development of the ERWSD property. Future redevelopment should consider the preservation of the view from the Ever Vail gondola plaza east across the ERWSD site to the Gore Range. 28 10/18/2011 7-2-28 May 1, 2018 - Page 55 of 269 EDESTRIAN TRANSIT CORRIDOR — V kIL SANTT.tTION PLANT 1 0, . , .41 .u.k‘...1. ji2;r •- Fi. 1... at / a _ _ . i -7. t ......iw: .\. __:., i \ _ .10 :..,r w' ti• SCOPE VAIL ASSOCIATES •A.RD PMEhT PARCEL VAIL ASSOCIATES SERVICE YARD VF[..OPMFNT PARCEL. WEST DAY :OT DEVELOPMENT ?ARCEL Frgwae 5 -21 -West Liaashead Circulation Alternative 'A' - South Fronldge /bad Re -Alignment Figure 5-21 to be deleted. 29 10/18/2011 7-2-29 May 1, 2018 - Page 56 of 269 PEDEST'.IAN,TRANsrT CORRIDOR — 1(AINTAIN OUSTING FOREST ROAD CONNECTION VAIL SANITATION PLANT 40000..P'OTENTTALMOUNTAIN VICE 5R SER ACCESS O gilir ..,— r `• p} li �: b -c I". `17- •; .r+. 1, RE-AI.!awn SOUTH FRONTAGE ROAD .. r UCED SCOPE VAIs. ASI•OC:IAiES �x _a VICE YARD EMPLOYEE HOUS G DEVELOPMENT PARCEL VAIL ASSOCIATES SERVICE s DEVELOPMENT PARCEL DAY I.(T DFVFi-f1R,APTr PARCEL WEST i.ICNSHEAD CIRCLE I.:: • Wept 1.4evaltrad Circulation .4ltervrr►ae '8'-Sercth f rvmagr Road Re -A limn. t Figure 5-22 to be deleted. 30 10/18/2011 7-2-31) May 1, 2018 - Page 57 of 269 EXISTING FOREST LOAD ALIGNMENT /— VAIL SANI1M.i-HJN PLANT 1 l � • • 1= :71 U DlJC . - VA11. ASSOCIATES SERVICE Y EMPLOYEE 13OUSZNG ■ ► . PMLNT PARCEL VAIL ASSCCIATES SERVICE YARD OPMENT PARCEL FDI S 1 JAN CROSSING ACROSS SOUTH I.RUN1 i1: HUAI) 1M' r• AIN EXISTING SOUTH FRONTAGE ROAD ALIGN L WEST LOT DEVELOPMENT PARCEL EXISTING a r UONSHLAD CIRCLE ALIGNMENT Figure 5-23 -West Licvufsead Cirrwlatton Ally -native A' - Nauuw E rnng Traffic Pattens Figure 5-23 to be deleted. 31 10/18/2011 7-2-31 May 1, 2018 - Page 58 of 269 POTENTIAL WEST DAY LOT DEVELOP RF -AL NED R.:RFST ROAD VAIL ' •RTS SERVICE YARD I • PMEN T WEST UONSHEAD TRANSIT/13 TRIAN CORRIDOR PEDESTRIAN PATH -GREENBELT' CONNEc Ii TO GORE CREEK CORRIDOR WEST LIONSHEAD CIRCLE PRIMARY PEDESTRIAN W Figure 5-24 Figure 5-24 to be deleted. 32 10/18/2011 7-2-32 May 1, 2018 - Page 59 of 269 Figure 5-25 to be deleted. 33 10:IS2011 7.2- May 1, 2018 - Page 60 of 269 INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 18th day of October, 2011. ATTEST: Lorelei Donaldson, Town Clerk Richard D. Cleveland, Mayor of the Town of Vail, Colorado 34 10 182011 7.2- tI May 1, 2018 - Page 61 of 269 RESOLUTION NO. 35 SERIES OF 2012 A RESOLUTION APPROVING A PRELIMINARY PLAN FOR A MAJOR SUBDIVISION CREATING PARCELS 1 AND 2 OF THE EVER VAIL SUBDIVISION, PURSUANT TO SECTIONS 13-3-4 AND 13-3-5 OF THE VAIL TOWN CODE, SUBJECT TO CERTAIN CONDITIONS WHEREAS, Section 13-3-4 of the, Vail Town Code, sets forth the procedures for approval of a preliminary plan for a major subdivision; WHEREAS, the Town has received an application for approval of a preliminary plan for a major subdivision (the "Preliminary Plan") for the property that will be known as Parcels 1 and 2 of the Ever Vail Subdivision, as more particularly described in Exhibit A, attached hereto and incorporated herein by this reference (the "Property"); WHEREAS, on January 10, 2011, the Town of Vail Planning and Environmental Commission (the "PEC") held a properly noticed public hearing on the Preliminary Plan; WHEREAS, the applicant and the Town have agreed that final approval of the Preliminary Plan should be made by the Town Council, rather than the PEC, without the necessity of a formal appeal by the Town Council pursuant to Section 13-3-5(C) of the Vail Town Code; WHEREAS, the PEC has forwarded to the Vail Town Council (the "Town Council") a recommendation of approval of the Preliminary Plan, with certain conditions; WHEREAS, on or about September 14, 2011 and December 4, 2012, the Eagle River Water & Sanitation District submitted written and verbal comments on the proposed Preliminary Plan, and requested that certain items be addressed prior to the redevelopment of the Property; WHEREAS, the Town Council acknowledges that the issues raised by the Eagle River Water & Sanitation District are of concern to the Town and that the appropriate time to address them is during the development review process for the Ever Vail development; WHEREAS, when the Frontage Road is relocated, the Final Plat for the Ever Vail Subdivision can be submitted for approval; WHEREAS, the Town Council is willing to provide the applicant with time to relocate the Frontage Road; WHEREAS, the applicant and the Town have discussed the timing of the Frontage Road relocation, and the Town Council finds and determines that eight years is sufficient time to relocate the Frontage Road; and 1 12/19t2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIRESOLUTION NO. 35, SERIES OF 2012 EVER VAIL PRELIMINARY PLAN 121812.DOCX May 1, 2018 - Page 62 of 269 WHEREAS, the applicant and the Town have agreed that the final approval of the Final Plat, when it is submitted for approval, should be made by the Town Council, rather than the PEC, pursuant to Section 13-3-10 of the Vail Town Code, without the necessity of a formal appeal by the Town Council. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Factors Considered. Pursuant to Section 13-3-4(A) of the Vail Town Code, the Town Council has considered the following factors prior to making its determination on the application for approval of the Preliminary Plan for Parcels 1 and 2 of the Ever Vail Subdivision: a. The extent to which the proposed subdivision is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Town's comprehensive plan and is compatible with the development objectives of the Town; b. The extent to which the proposed subdivision complies with all of the standards of Titles 12 and 13 of the Vail Town Code; c. The extent to which the proposed subdivision presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; d. The extent of the effects on the future development of the surrounding area; e. The extent to which the proposed subdivision is located and designed to avoid creating spatial patterns that cause inefficiencies in the delivery of public services, or require duplication or premature extension of public facilities, or result in a "leapfrog" pattern of development; and f. The extent to which the utility lines are sized to serve the planned ultimate population of the service area to avoid future land disruption to upgrade undersized lines; g. The extent to which the proposed subdivision provides for the growth of an orderly viable community and serves the best interests of the community as a whole; and h. The extent to which the proposed subdivision results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. 2 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIRESOLUTION NO. 35, SERIES OF 2012 EVER VAIL PRELIMINARY PLAN 121812.DOCX May 1, 2018 - Page 63 of 269 Section 2. Findings. Pursuant to Section 13-3-4(B) of the Vail Town Code and based on the evidence and testimony presented in consideration of this resolution, the Town Council finds and determines as follows: a. The subdivision is in compliance with the criteria listed in Section 1 hereof; b. That the subdivision is consistent with the adopted goals, objectives and policies outlined in the Town's comprehensive plan and compatible with the development objectives of the Town; c. The subdivision is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and d. The subdivision promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Section 3. Approval. Based on the foregoing findings, the Preliminary Plan for the major subdivision of the Property, creating Parcels 1 and 2 of the Ever Vail Subdivision, is hereby approved. Section 4. Final Plat. a. The Final Plat for the Ever Vail Subdivision shall not be approved prior to the relocation of the Frontage Road and compliance with all applicable requirements of the Vail Town Code, including without limitation Section 13-3-14. b. Because the Town Council finds and determines that a reasonable time for the relocation of the Frontage Road is eight years, the Preliminary Plan approval set forth in Section 3 hereof shall not expire until December 31, 2020, in lieu of the one-year expiration set forth in Section 13-3-6(A) of the Vail Town Code . Prior to December 31, 2020, the applicant shall obtain approval of the Final Plat for the Ever Vail Subdivision pursuant to Title 13 of the Vail Town Code, or the Preliminary Plan approval set forth in this resolution shall expire without any further action of the PEC or the Town Council. c. If the Final Plat is consistent with the Preliminary Plan, the final approval of the Final Plat shall be made by the Town Council, rather than the PEC, without the necessity of a formal appeal by the Town Council pursuant to Section 13-3-10 of the Vail Town Code. The Town Council's consideration of the Final Plat shall occur at a public hearing, and no hearing before the PEC shall be required. The criteria for approval of the Final Plat shall be as set forth in Section 13-3-7 of the Vail Town Code. d. If the Final Plat is inconsistent with the Preliminary Plan, the Final Plat shall be submitted to the PEC first, pursuant to Section 13-3-9 of the Vail Town Code, and the PEC shall make a recommendation to the Town Council. The Town Council shall consider the Final Plat without the necessity of a formal appeal pursuant to Section 3 12/19/2012 11VWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIRESOLUT/ON NO. 35, SERIES OF 2012 EVER VAIL PRELIMINARY PLAN 121812.DOCX May 1, 2018 - Page 64 of 269 13-3-10 of the Vail Town Code. The Town Council's consideration of the Final Plat shall occur at a public hearing, and the criteria for approval of the Final Plat shall be as set forth in Section 13-3-7 of the Vail Town Code. 4 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIRESOLUT/ON NO. 35, SERIES OF 2012 EVER VAIL PRELIMINARY PLAN 121812.DOCX May 1, 2018 - Page 65 of 269 ATT INTRODUCED, PASSED AND ADOPTED this 18th day of December, 2012. r rel i Donaldson, Town Clerk Andrew P. Daly, M 5 12/19/2012 IIVWS-STORAGEIDESKTOPS$1TNAGELIDESKTOPIRESOLUT/ON NO. 35, SERIES OF 2012 EVER VAIL PRELIMINARY PLAN 121812.DOCX May 1, 2018 - Page 66 of 269 PRELIMINARY PLAN RVRR VAIL A RESUBDIVISION OF SOUTH FRONTAGE ROAD SUBDIVISION, LOT 51, GLEN LYON SUBDIVISION AND A PORTION OF THE SW S OF SECTION 6. A PART OF THE NW Y4 OF SECTION 7, TOWNSHIP 5 SOUTH, RANGE 80 WEST OF THE 6771 P.Y. AND A PORTION OF THE NE '4 OF SECTION 12. TOWNSHIP 5 SOUTH RANGE 81 WEST, OF THE 6771 P.Y., TOWN OF VAIL, COUNTY/ OF EAGLE. STATE OF COLORADO mew sw ma AI s UAL IPA COCONIPM IOU CISDI 0." az •�%� ..re4� / J/ L. 1 11100111121 .7 YCIAY OYIUC UCu/ roll • IISPIN rte, May 1, 2018 - Page 67 of 269 ORDINANCE NO. 7 SERIES OF 2011 AN ORDINANCE REZONING PARCELS 1 AND 2 OF THE EVER VAIL SUBDIVISION FROM ARTERIAL BUSINESS AND SPECIAL DEVELOPMENT DISTRICT NO. 4 TO LIONSHEAD MIXED USE 2 PURSUANT TO SECTION 12-3-7 OF THE VAIL TOWN CODE, SUBJECT TO CERTAIN CONDITIONS, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Section 12-3-7 of the, Vail Town Code, sets forth the procedures for rezoning property, also known as amending zone district boundaries; WHEREAS, the Town has received an application to rezone the property that will be known as Parcels 1 and 2 of the Ever Vail Subdivision, as more particularly described in Exhibit A, attached hereto and incorporated herein by this reference (the "Property"); WHEREAS, the Property is currently zoned as follows: 862 (Vail Resorts Maintenance Shop) zoned Lionshead Mixed Use 2 ("LMU-2"); 923 (Holy Cross lot) zoned LMU-2; 934 (Amoco/BP site) zoned LMU-2; 953 (Vail Professional Building) zoned Arterial Business District; 1000 (Glen Lyon Office Building) zoned Special Development District No. 4; and 1031 (Cascade Crossing) zoned Arterial Business District; WHEREAS, on January 10, 2011, the Town of Vail Planning and Environmental Commission (the "PEC") held a properly noticed public hearing on a proposed rezoning of Parcels 1 and 2 of the Ever Vail Subdivision, when such parcels are created, to LMU- 2; WHEREAS, the PEC has forwarded to the Vail Town Council (the "Town Council") a recommendation of approval of the proposed rezoning, with certain conditions; WHEREAS, the rezoning of Parcels 1 and 2 of the Ever Vail Subdivision cannot become effective until the Frontage Road is relocated and the Final Plat for the Ever Vail Subdivision is approved by the Town Council, signed by all required parties and properly recorded with the Eagle County Clerk and Recorder; WHEREAS, the Town Council is willing to provide the applicant with time to relocate the Frontage Road; WHEREAS, the applicant and the Town have discussed the timing of the Frontage Road relocation, and the Town Council finds and determines that eight years is sufficient time to relocate the Frontage Road; and 1 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORDINANCE NO. 7, SERI ES OF 2011, EVER VAI L ZCN NG SECCND READI NG 121812. DCCX May 1, 2018 - Page 68 of 269 WHEREAS, the Town Council finds and determines that, should the Frontage Road not be relocated by December 31, 2020, the rezoning of Parcels 1 and 2 of the Ever Vail Subdivision shall not take effect. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Factors Considered. Pursuant to Section 12-3-7 of the Vail Town Code, the Town Council has considered the following factors prior to making its determination on the application to rezone Parcels 1 and 2 of the Ever Vail Subdivision: a. The extent to which the rezoning is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Town of Vail Comprehensive Plan and is compatible with the development objectives of the Town; b. The extent to which the rezoning amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the Town's adopted planning documents; c. The extent to which the rezoning presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; d. The extent to which the rezoning provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole; and e. The extent to which the rezoning results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features; f. The extent to which the rezoning is consistent with the purpose statement of the proposed zone district; and g. The extent to which the rezoning demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. Section 2. Findings. Pursuant to Section 12-3-7 of the Vail Town Code and based on the evidence and testimony presented in consideration of this ordinance, the Town Council finds and determines as follows: a. LMU-2 zoning of Parcels 1 and 2 of the Ever Vail Subdivision, when such parcels are created, will be necessary to achieve compliance with the Lionshead Redevelopment Master Plan and to achieve the development objectives of the Town; 2 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORDINANCE NO. 7, SERI ES CF 2011, EVER VAI L ZCM NG SECOND READI NG 121812. DOCX May 1, 2018 - Page 69 of 269 b. LMU-2 zoning of Parcels 1 and 2 of the Ever Vail Subdivision, when such parcels are created, will be consistent with the adopted goals, objectives and policies outlined in the Town of Vail Comprehensive Plan and compatible with the development objectives of the Town; c. LMU-2 zoning of Parcels 1 and 2 of the Ever Vail Subdivision, when such parcels are created, will be compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and d. LMU-2 zoning of Parcels 1 and 2 of the Ever Vail Subdivision, when such parcels are created, will promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Section 3. Rezoning. Based on the foregoing findings, and subject to Section 4 hereof, Parcels 1 and 2 of the Ever Vail Subdivision are hereby rezoned to Lionshead Mixed Use 2. Section 4. Condition Precedent and Expiration. The rezoning set forth in Section 3 hereof shall take effect on the date that the Final Plat for the Ever Vail Subdivision, creating Parcels 1 and 2, is properly recorded with the Eagle County Clerk and Recorder; provided that, if the Final Plat for the Ever Vail Subdivision has not been properly recorded by December 31, 2020, the rezoning set forth in Section 3 hereof shall not take effect. Section 5. Severabilitv. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 6. Effect. The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. The time period established by Section 5.3(d) of the Vail Town Charter shall commence on the date of adoption of this ordinance by the Town Council. Section 7. Repealer. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. 3 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORDINANCE NO. 7, SERI ES OF 2011, EVER VAI L ZCN NG SECOND READ NG 121812. DCCX May 1, 2018 - Page 70 of 269 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of December, 2012 and a public hearing for second reading of this Ordinance set for the 18th day of December, 2012, at 6:00 P.M. in the Council Chambers of th- ail Municipal Building, Vail, Colorado. ATTEST: rew P. Daly, May AWL/ L`ASL ' •gi I • aldson, Town Clerk ill READ AND APPROVED O this 18th day of December, 2012. ATT. S`r "lei onaldson, Town Clerk EADING AND ORDERED PUBLISHED 4 Andrew P. Daly, Ma or 12/19t2012 IIVWS-STORAGEIDESKTOPS$1TNAGELIDESKTOPIORD/NANCENO. 7, SERI ES CF 2011, EVER VAI L ZCN NG SECOND READI NG 121812. DOCX May 1, 2018 - Page 71 of 269 Ever Vail Proposed Changes to Zoning Existing Zoning t Lan.Wt.) U.4}(WG2 + ,.r 8 .M... peen 1._] r.ai o..gn.ua e 1 LJ Feel 0 125 250 Exhibit A Last uoan.e Ho..mC.r Ie 20'2 are May 1, 2018 - Page 72 of 269 ORDINANCE NO. 8 SERIES OF 2011 AN ORDINANCE AMENDING ORDINANCE NO. 5, SERIES OF 2008, CASCADE VILLAGE, TO REMOVE DEVELOPMENT AREA D FROM SPECIAL DEVELOPMENT DISTRICT NO. 4, CASCADE VILLAGE, PURSUANT TO SECTION 12-9A-10 OF THE VAIL TOWN CODE, SUBJECT TO CERTAIN CONDITIONS, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to previously approved development plans for Special Development Districts; WHEREAS, Ordinance No. 5, Series of 1976 adopted Special Development District No. 4, Cascade Village ("SDD No. 4"); WHEREAS, Resolution No. 19, Series of 2008 changed the land use designation for Development Area D to Lionshead Redevelopment Master Plan in the Vail Land Use Plan; WHEREAS, Resolution No. 26, Series of 2008 adopted site specific recommendations for Development Area D within the Lionshead Redevelopment Master Plan; WHEREAS, the proposed Ever Vail Subdivision will incorporate Development Area D; WHEREAS, on January 24, 2011, after a properly noticed public hearing, the Town of Vail Planning and Environmental Commission recommended approval of the amendments to SDD No. 4; WHEREAS, the removal of Development Area D from SDD No. 4 cannot take effect until the Frontage Road is relocated and the Final Plat for the Ever Vail Subdivision is approved by the Town Council, signed by all required parties and properly recorded with the Eagle County Clerk and Recorder; WHEREAS, the Town Council is willing to provide the applicant with time to relocate the Frontage Road; WHEREAS, the applicant and the Town have discussed the timing of the Frontage Road relocation, and the Town Council finds and determines that eight years is sufficient time to relocate the Frontage Road; and 1 12/19/2012 IIVWS-STORAGEIDESKTOPSSITNAGELIDESKTOPIORD/NANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 73 of 269 WHEREAS, the Town Council finds and determines that, should the Frontage Road not be relocated by December 31, 2020, the removal of Development Area D from SDD No. 4 shall not take effect. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Findings. Pursuant to Section 12-9A-10 of the Vail Town Code and based on the evidence and testimony presented in consideration of this ordinance, the Vail Town Council (the "Town Council") hereby finds and determines as follows: a. The approval procedures described in Section 12-9A of the Vail Town Code have been fulfilled; b. The proposed amendment to SDD No. 4 meets the Town's development objectives as identified in the Vail Comprehensive Plan; c. SDD No. 4 should be amended to achieve compliance with the Lionshead Redevelopment Master Plan; d. The proposed amendment to SDD No. 4 complies with the nine design criteria outlined in Section 12-9A-8 of the Vail Town Code; e. The proposed amendment to SDD No. 4 is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; f. The proposed amendment to SDD No. 4 promotes the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality; and g. It is in the best interest of the public health, safety, and welfare to amend SDD No. 4 to remove Development Area D, so that Development Area D can become a part of the Ever Vail Subdivision when that subdivision is created. Section 2. Amendment. Subject to Section 3 hereof, Ordinance No. 5, Series of 2008, is hereby amended to remove Development Area D from SDD No. 4. All provisions of SDD No. 4 not expressly amended in this Ordinance shall remain in full force and effect. Specifically, SDD No. 4 shall be amended to read as follows (deletions are shown in strike-thfettah/additions are shown in bold): Established A. Special Development District No. 4 is established for the development on a parcel of land comprising 97.955 96.155 acres and Special Development District No. 4 and the 97.955 96.155 acres may be referred to as "SDD No. 4." 2 12/19/2012 IIVWS-STORAGEIDESKTOPSSITNAGELIDESKTOPIORDINANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 74 of 269 B. The district shall consist of four separate development areas, as identified in this ordinance consisting of the following approximate sizes: Area Known As Development Area Acreage Cascade Village A 17.955 Coldstream Condominiums B 4.000 Glen Lyon Primary/Secondary and Single Family Lots C 9.100 Glen Lyon Commercial Site D 1.800 Tract K E 8.322 Dedicated Open Space 32.078 Roads 4.700 TOTAL 97.955-96.155 Development Plan--Required--Approval Procedure Each development area with the exception of Development Areas A and shall be subject to a single development plan. Development Area A shall be allowed to have two development plans for the Cascade Club site as approved by the Town Council. The Waterford and Cornerstone sites shall be allowed one development plan each. . A development plan for Development Area E shall be established through the review and approval of a design review application and/or conditional use permit application. The developer shall have the right to proceed with the development plans or scenarios as defined in the development statistics section of this ordinance. Amendments to SDD No. 4 shall comply with Section 12-9A, Vail Town Code. Permitted Uses D. Area D. Glen Lyon Commercial Site 1. Bucinecs and professional offices; 2. Employee dwelling as defined in Section 12 13 of the Municipal Dade- D. Area E, Tract K 1. Bicycle and pedestrian paths. 2. Interpretive nature walks. 3. Nature preserves. 4. Passive outdoor recreation areas and open spaces. 3 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORDINANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 75 of 269 Conditional Uses D. Area D, Glen Lyon Commcrcial Site 12 2. &D. Area E, Tract K 1. Public parks. 2. Public utility and public service uses. 3. Access roads. 4. Ski lifts and tows. 5. Ski trails. 6. Snowmaking facilities. 7. Other uses customarily incidental and accessory to permitted and conditional uses and necessary for the operation thereof, with the exception of buildings. Accessory Uses O. Area D, Glen Lyon Commcrcial Site 3. Other uses customarily incidental and accessory to permitted or 4. Minor arcade. Density --Dwelling Units, D. Area D, Glen Lyon Commercial Site. Three dwelling units, two of Density --Floor Area D. Area D, Glen Lyon Commercial Site. The development plan for this arca has expired. See Ordinance No. 8, Series of 1998 for previous reguife nts Commercial Square Footage 4 12/19/2012 IIVWS-STORAGEIDESKTOPS$1TNAGELIDESKTOPIORDINANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 76 of 269 8. Area D, Glen Lyon Commercial Site. The development plan for this area has cxpired. See Ordinance No. 8, Series of 1998 for previous requirements- Development Plans Site specific development plans are approved for Area A. and Area D. The development plans for Area A are comprised of those plans submitted by Vail Ventures, Ltd. and other developers. Thies re -development The following documents comprise the development plan for the SDD as a whole, Waterford, Cornerstone, Cascade Club Addition Scenario 1 and 2, and Millrace IV. - has expired. See Ordinance No. 8, Series of 1998 for previous requirements. Development Standards The development standards set out herein are approved by the Town Council. These standards shall be incorporated into the approved development plan pertinent to each development area to protect the integrity of the development of SDD No. 4. They are minimum development standards and shall apply unless more restrictive standards are incorporated in the approved development plan which is adopted by the Town Council. Setbacks D. Area D. Glen Lyon Commercial Site. Required setbacks shall -lac Height E. Area D. Glen Lyon Commercial Site. 51 % of the roof shall have a 0 under 32 feet. On the perimeter of the building for Area D, height is Site Coverage Area D: No more than 37% of the total site area shall be covered by Landscaping At least the following percentages of the total development area shall be landscaped as provided in the development plan. This shall include 5 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORDINANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 77 of 269 retention of natural landscape, if appropriate. Areas A and B, fifty percent (50%), and in Areas C and—B, sixty percent (60%), of the area shall be landscaped unless otherwise indicated on the site specific development plans. 6 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORD/NANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 78 of 269 Parking and Loading D. Area D, Glen Lyon Commercial Site to Area D shall be managed per the TDA Parking Report, Parking 2. No loading or delivery of goods shall be allowed on the public maximum length of 22 fee+ Recreation Amenities Tax Assessed The recreational amenities tax due for the development within SDD No. 4 under Chapter 3.20 shall be assessed at a rate not to exceed fifty cents per square foot of GRFA in Development Area B; and at a rate not to exceed fifteen cents per square foot of GRFA in Development Area C; in Development Area D; and shall be paid in conjunction with each construction phase prior to the issuance of building permits. Conservation and Pollution Controls G. In Area D, a manhole on the brewery service line shall be provided so that the Upper Eagle Valley Consolidated Sanitation --District may i -G. All trash compactors and trash storage areas shall be completely enclosed within Special Development District 4. 4-H. Protective measures shall be used during construction to prevent soil erosion into Gore Creek, particularly when construction occurs in Areas A and D. fir-eialopec. Additional Amenities and Approval Agreements for Special Development District No. 4. 7 12/19/2012 IIVWS-STORAGEIDESKTOPS$1TNAGELIDESKTOPIORDINANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 79 of 269 C. Area D, Glen Lyon Commercial Site. Employee Housing The development of SDD No. 4 will have impacts on available employee housing within the Upper Eagle Valley area. In order to help meet this additional employee housing need, the developer(s) of Areas A and D shall provide employee housing. In Area D, the above referenced - • - - - - - - - For the Westhaven Condominiums site, the employee housing requirement shall be met as set forth in Condition 3 herein. The developer(s) of Area A shall build a minimum of 3 employee dwelling units within the Cornerstone Building and 2 within the Liftside (Waterford Building). Each employee unit in the Cornerstone Building shall have a minimum square footage of 600 square feet. There shall be a total of 2 employee dwelling units in the Waterford Building. One shall be a minimum of 300 square feet and the other a minimum of 800 square feet. The developer of the Westhaven Condominiums building shall provide 4,400 square feet of employee housing pursuant to the terms of an agreement reached with the Town of Vail as described in Condition 3. 900 -square -feet: The GRFA and number of employee units shall not be counted toward allowable density or GRFA for SDD No. 4. All Employee Housing Units shall be deed restricted per Chapter 12.13, as amended, of the Vail Town Code prior to issuance of building permits for the respective project. In Area C, Lots 39-1 and 39-2, shall be required to provide a Type II, Employee Housing Unit (EHU) per Chapter 12-13 of the Zoning Regulations of at least 500 sq. ft. each, on each lot. These lots shall not be entitled to the 500 sq. ft. of additional GRFA. The 500 sq. ft. shall be included in the allowable GRFA on these lots. Each lot shall also be entitled to 300 sq. ft. of garage area credit for the employee housing unit, in addition to the 600 sq. ft. garage area credit allowed per residence. The driveway width of 12 is allowed to remain (no increase in driveway width is required) for all allowed/required dwelling units and employee housing units on these lots. Section 3. Condition Precedent and Expiration. The amendment set forth in Section 2 hereof shall take effect on the date that the Final Plat for the Ever Vail Subdivision, creating Parcels 1 and 2, is properly recorded with the Eagle County Clerk 8 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORD/NANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 80 of 269 and Recorder; provided that, if the Final Plat for the Ever Vail Subdivision has not been properly recorded by December 31, 2020, the amendment set forth in Section 2 hereof shall not take effect. Section 4. Severability. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. Effect. The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. Repealer. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of December, 2012, and a public hearing for second reading of this Ordinance set for the 18th day of December, 2012, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. drew P. Daly, Mayor A VAL Donaldson, Town Cler :O5 ,,�o�oRP�- READ AND APPROVED ON OND READING ; D ORDERED PUBLISHED this 18th day of December, 2012. ATTE NT: fe•i 1 onal soh, Town Clerk 12/19/2012 IIVWS-STORAGEIDESKTOPS$1TNAGELIDESKTOPIORDINANCE NO. 8, SERIES OF 2011 EVER VAIL SDD NO. 4 AMENDMENT SECOND READING 121812.DOC May 1, 2018 - Page 81 of 269 ORDINANCE NO. 9 Series of 2011 AN ORDINANCE AMENDING SECTION 12-10-19 OF THE VAIL TOWN CODE, REGARDING COMMERCIAL CORE AREA PARKING REQUIREMENTS, TO INCORPORATE PARCELS 1 AND 2 OF THE EVER VAIL SUBDIVISION INTO THE COMMERCIAL CORE AREAS DESIGNATION, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Section 12-3-7 of the Vail Town Code sets forth the procedures for amending the Town's Zoning Regulations; WHEREAS, the Town has received an application to incorporate the property that will be known as Parcels 1 and 2 of the Ever Vail Subdivision into the Commercial Core Areas designation, as more particularly described in Exhibit A, attached hereto and incorporated herein by this reference; WHEREAS, based on the conceptual plans submitted to date, the Vail Town Council (the "Town Council") finds and determines that the proposed Ever Vail development will create a new base area portal to Vail Mountain with mixed use development, proximity to frequent mass transit, and differing peak times for various land uses, resulting in synergies for the demand of parking spaces; WHEREAS, the 1999 parking analysis prepared by Felsburg, Holt, and Ulveg, the Town's parking consultants, determined that when synergies existing in the demand for parking that there is a reduction in the need when compared to areas without the identified synergies; WHEREAS, Ordinance No. 9, Series of 2000 adopted off-street parking requirements for properties within the Town's Commercial Core Areas and created maps identifying those properties within the Commercial Core Areas; WHEREAS, on January 11, 2010, the Town of Vail Planning and Environmental Commission held a properly noticed public hearing on the application to amend the Zoning Regulations to incorporate Parcels 1 and 2 of the Ever Vail Subdivision within the Commercial Core Areas designation; WHEREAS, the Town of Vail Planning and Environmental Commission forwarded to the Town Council a recommendation of approval of the application, with one condition; WHEREAS, the incorporation of Parcels 1 and 2 of the Ever Vail Subdivision into the Commercial Core Areas designation cannot become effective until the Frontage Road is relocated and the Final Plat for the Ever Vail Subdivision is approved by the Town 1 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORDINANCE NO. 9, SERIES OF 2011 EVER VAIL COMMERCIAL CORE PARKING SECOND READING 121812.DOC May 1, 2018 - Page 82 of 269 Council, signed by all required parties and properly recorded with the Eagle County Clerk and Recorder; WHEREAS, the Town Council is willing to provide the applicant with time to relocate the Frontage Road; WHEREAS, the applicant and the Town have discussed the timing of the Frontage Road relocation, and the Town Council finds and determines that eight years is sufficient time to relocate the Frontage Road; and WHEREAS, the Town Council finds and determines that, should the Frontage Road not be relocated by December 31, 2020, the incorporation of the Ever Vail Subdivision into the Commercial Core Parking designation shall not take effect. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Findings. Pursuant to Section 12-3-7 of the Vail Town Code and based on the evidence and testimony presented in consideration of this ordinance, the Town Council finds and determines as follows: a. The inclusion of Parcels 1 and 2 of the Ever Vail Subdivision, when created, within the Commercial Core Areas designation will be consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; b. The amendment of the Vail Town Code to include Parcels 1 and 2 of the Ever Vail Subdivision, when created, within the Commercial Core Areas designation will further the general and specific purposes of the Zoning Regulations; and c. The amendment of the Vail Town Code to include Parcels 1 and 2 of the Ever Vail Subdivision, when created, within the Commercial Core Areas designation will promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. d. This ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 2. Amendment. Subject to Section 3 hereof, Section 12-10-19 of the Vail Town Code, adopting the Commercial Core Areas Parking Map, is hereby amended by a modification to the map, as depicted in Exhibit A attached hereto and incorporated herein by this reference. Parcels 1 and 2 of the Ever Vail Subdivision are depicted with a hatched pattern. 2 12/19/2012 IIVWS-STORAGEIDESKTOPS$ITNAGELIDESKTOPIORDINANCE NO. 9, SERIES OF 2011 EVER VAIL COMMERCIAL CORE PARKING SECOND READING 121812.DOC May 1, 2018 - Page 83 of 269 Section 3. Condition Precedent and Expiration. The amendment set forth in Section 2 hereof shall take effect on the date that the Final Plat for the Ever Vail Subdivision, creating Parcels 1 and 2, is properly recorded with the Eagle County Clerk and Recorder; provided that, if the Final Plat for the Ever Vail Subdivision has not been properly recorded by December 31, 2020, the amendment set forth in Section 2 hereof shall not take effect. Section 4. Severability. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. Effect. The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. Repealer. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of December, 2012 and a public hearing for second reading of this Ordinance set for the 18th day of December, 2012, at 6:00 p.m. in the Council Chambers of the Vail Municipal.: uilding, Vail, Colorado. onaldso , Town Cler READ AND APPROVED this 18th day of December, 2012. ATTEST: IIV S—STORAGEIDESKTOPS$1TNA drew P. Daly, Mayor ADIN • ND ORDERED PUBLISHED Andrew P. Daly, FV 4`‘ :e•' ...1I + 3 0. to i F—: • 1 1 v. .•, NC! N . S •. i 000 •. i• i CO`O�P 12/19/2012 SERIES OF 2011 EVER VAIL COMMERCIAL CORE PARKING SECOND READING 121812.DOC May 1, 2018 - Page 84 of 269 May 1, 2018 - Page 85 of 269 EverVail Entitlement Report 2018 Update Report to the Town of Vail April 16, 2018 Mauriello Planning Group May 1, 2018 - Page 86 of 269 I. EverVail Project Overview EverVail is generally located to the west of Lionshead and to the east of Cascade, and south of 1-70. Current uses on the site include the Vail Resorts maintenance yard, office buildings, commercial development, and Vail Resorts parking. The EverVail master plan area is based on the relocation of the South Frontage Road from its current location to a location adjacent to the 1-70 corridor. This allows Vail Resorts to consolidate parcels and use the vacated South Frontage Road right-of-way into a development site of 12.617 acres / 549,574 sq. ft. The existing parcels/buildings as indicated on the aerial include the Vail Resorts maintenance yard (1), the Vail Professional Building (2), Cascade Crossing Shopping Center (3), the Glen Lyon Office Building (4), and the West Day Parking Lot (5). The EverVail review process was initiated with the Town of Vail in 2007 and was reviewed in approximately 30 meetings and hearings with the Town and the community. In 2012, the Town of Vail approved Ordinances 7, 8, and 9 of 2011 and Resolution 35 of 2012, which set the stage for the initial approvals necessary to relocate the Frontage Road, consolidate the parcels through a preliminary subdivision plan, rezone the site to Lionshead Mixed Use -2, and approve the general master plan for the site. Site of EverVail, with existing parcels indicated The development plan was generally divided into four distinct neighborhoods, which all sit above multiple levels of underground parking and mountain operations services: • Eastside Residential: a pedestrian - friendly, townhouse style residential neighborhood, which conceptually includes a specialty grocery and live music venue. This neighborhood is to serve as the connection back into Lionshead. • Central Plaza: the active commercial Proposed gondola connection to Eagle's Nest core of EverVail, with an 2 May 1, 2018 - Page 87 of 269 approximately 100 -room hotel and new gondola. The pedestrian plaza is lined with restaurants and skier -oriented retail and services. It also includes the new transit center and skier drop-off facility. • Creekside: this area includes enhancements to Red Sandstone Creek along with a new pedestrian and bicycle bridge over Gore Creek. This area also conceptually includes an indoor climbing wall and other youth -oriented services. • Westside Residential: a quiet family-oriented residential neighborhood with deed -restricted employee housing interspersed with free-market residential units. Overall Site Plan for EverVail by Callison Architects The following table provide a summary of the uses envisioned by the master plan amendment and the approximate square footage envisioned for these uses. Table 1: EverVail Uses Uses Hotel Retail 5-10 30,000-35,000 Eating & Drinking 3-6 Office 3-12 30,000-40,000 Units (Approx.) Sq. Ft. (Approx.) 100-120 m 90,000-100,000 20,000-30,000 3 May 1, 2018 - Page 88 of 269 Uses Units (Approx.) Sq. Ft. (Approx.) Spa Skier Services/Recreation Residential Employee Housing (on-site only) 1-2 8,000-15,000 1-2 10,000-15,000 350-450 500,000-800,000 35-45 40,000-60,000 Parking envisioned for the proposed uses is outlined in the following table. These numbers were based on a specific conceptual development plan and are provided to give some perspective the amount of parking potentially required. The residential and commercial parking requirements are as generally required by the Zoning Regulations for commercial core areas. There are two additional parking requirements indicated on the chart which are requirements of the EverVail project: 400 spaces for public skier parking, which was a proposed public benefit, and 283 spaces required to satisfy the "no net loss of parking" required by the Lionshead Redevelopment Master Plan that reflect the loss of previously available quasi -public parking. This analysis is a break down of parking as conceptually envisioned based on the mix of uses proposed. Table 2: EverVail Parking Use Calculation Parking Required Residential Commercial Dwelling Units Employee Housing Hotel Office Retail/Skier Services Eating and Drinking Conference Spa Children's Services Public Skier Parking No Net Loss Replacement Total Required Total Provided 1.4 spaces per unit 413.4 1.4 spaces per unit 44.4 0.7 spaces per room 55.3 2.7 spaces per 1,000 sq. ft. 72.5 2.3 spaces per 1,000 sq. ft. 61.2 1 space for 250 sq. ft. of seating area 35.0 1 space per 165 sq. ft. of seating area 23.4 proposed, no rate exists 7.7 proposed, no rate exists 9.4 400.0 283.0 1,455.3 1,478.0 4 May 1, 2018 - Page 89 of 269 II. Existing Approvals by the Town of Vail • Lionshead Redevelopment Master Plan Amendment: The entirety of EverVail was included within the study boundaries of the Lionshead Redevelopment Master Plan (LHRMP). The amendments to the LHRMP were generally adopted to establish an overall conceptual development plan for the site, upon which any future development applications should be based. The development plan includes the relocation of the Frontage Road and the general alignment of the Simba Run roundabout (construction to begin this summer). It also outlines the some of the parking -related exactions required of the project, including the requirement for 400 public skier parking spaces, 10-14 short-term skier drop-off spaces in the transit facility, and an additional 50 short-term drop- off spaces for children's ski school activities. Other exactions and requirements include the transit facility, the pedestrian and bicycle bridge over Gore Creek, and preservation of existing office and retail space implemented through replacement. The LHRMP, though a guiding document, requires certain uses to be located within 441 EverVail, such as a hotel with 100-120 rooms, and grocery store of 10,000-15,000 sq. MAx ,.,, , ;, , � , • ft.. Building height is also prescribed by the LHRMP, with maximum heights stepping down to the west, as indicated on the following plan from the LHRMP. Additionally, the LHRMP adopted view corridors through the development, into which buildings cannot encroach. Lastly, the LHRMP requires that development in EverVail be designed, constructed, and operated to achieve green design principles. See Section III for a more detailed list of potential exactions and public benefits. Maximum building height limitations from the LHRMP • Major Subdivision (Preliminary Plan): Resolution No. 35, Series of 2012 approved the preliminary plan for the major subdivision, consolidating the Holy Cross Lot, Vail Resorts Maintenance Yard, Vail Professional Building, Cascade Crossing, Glen Lyon Office Building, former BP gas station (now West Day Parking Lot), and the Frontage Road right-of-way. A final plat will need to be reviewed and approved by the Town of Vail, is required to be submitted after the relocation and construction of the South Frontage Road, and must be submitted and approved by December 31, 2020 in order for the zoning of property, as Lionshead Mixed Use 2, to be applied to the properties. The Town Council will also review the final plat without review and approval by the Planning and Environmental Commission, pursuant to an agreement between the Town of Vail and the applicant. • Zone District Boundary Amendment: Ordinance No. 7, Series of 2011 approved the zoning of the entirety of the property Lionshead Mixed Use -2. The Vail Maintenance Center and West Day 5 May 1, 2018 - Page 90 of 269 Parking Lot were previously zoned Lionshead Mixed Use -2. The current right-of-way is unzoned and other parcels are zoned Arterial Business District (Cascade Crossings and Vail Professional Building) and SDD #4 (Glen Lyon Office Building) as indicated on the following: The Lionshead Mixed Use -2 zone district is intended generally allow for mixed-use development, incorporating horizontal zoning with generally commercial uses on the first floor with residential uses, including multiple -family, hotel, timeshare units, etc. above. It was adopted to provide incentives for properties to redevelop and as a result the development standards relatively flexible and provide significant development potential. EverVail is the only area of town that the Lionshead Mixed Use -2 zone district is applied to, while the remainder of Lionshead is zoned Lionshead Mixed Use -1. The rezoning does not become effective until the South Frontage Road is relocated and the final plat for the Ever Vail subdivision is approved, signed, and recorded, and grants 8 years for the applicant to do so (by December 31, 2020). The following uses are allowed within Lionshead Mixed Use 2 zone district: BASEMENT OR GARDEN LEVEL: Permitted Uses: • Banks and financial institutions. • Child daycare centers. • Commercial ski storage/ski club. • Eating and drinking establishments. • Employee housing units • Personal services and repair shops. • Professional offices, business offices and studios. • Public or private lockers and storage. • Recreation facilities. • Retail establishments. • Skier ticketing, ski school and skier services. • Travel and ticket agencies. Conditional Uses: • Conference facilities and meeting rooms. • Electronics sales and repair shops. • Liquor stores. • Lodges and accommodation units. • Major arcades. • Multiple -family residential dwelling units, timeshare units, fractional fee clubs, and lodge dwelling units. • Theaters. 6 May 1, 2018 - Page 91 of 269 FIRST FLOOR OR STREET LEVEL: Permitted Uses: • Banks, with walk-up teller facilities. • Child daycare centers. • Eating and drinking establishments. • Employee housing • Recreation facilities. • Retail stores and establishments. • Skier ticketing, ski school and skier services. • Travel and ticket agencies. SECOND FLOOR AND ABOVE: Permitted Uses: • Employee housing units. • Lodges and accommodation units. • Multiple -family residential dwelling units, lodge dwelling units. Conditional Uses: • Beauty and barber shops. • Conference facilities and meeting rooms. • Electronics sales and repair shops. • Financial institutions, other than banks. • Liquor stores. • Lodges and accommodation units. • Multiple -family residential dwelling units, timeshare units, fractional fee clubs, and lodge dwelling units. Conditional Uses: • Banks and financial institutions. • Child daycare centers. • Conference facilities and meeting rooms. • Eating and drinking establishments. • Electronics sales and repair shops. • Liquor stores. • Personal services and repair shops. • Professional offices, business offices and studios. • Recreation facilities. • Retail establishments. • Skier ticketing, ski school and skier services. • Theaters. • Timeshare units and fractional fee clubs. GENERALLY (ON ALL LEVELS OF A BUILDING OR OUTSIDE OF A BUILDING): Conditional Uses: • Automotive service stations. • Bed and breakfasts. • Brewpubs. • Child daycare centers. • Commercial storage. 7 May 1, 2018 - Page 92 of 269 • Communications antennas and appurtenant equipment. • Laundromats. • Private outdoor recreation facilities, as a primary use. • Public buildings, grounds, and facilities. • Public or private parking lots. • Public parks and recreation facilities. • Public utility and public service uses. • Ski lifts and tows. • Television stations. • Vehicle maintenance, service, repair, storage, and fueling. • Warehouses. Accessory Uses: • Home occupations. • Loading and delivery and parking facilities customarily incidental and accessory to permitted and conditional uses. • Minor arcades. • Offices, lobbies, laundry, and other facilities customarily incidental and accessory to hotels, lodges, and multiple -family uses. • Outdoor dining decks and patios. • Swimming pools, tennis courts, patios or other recreation facilities customarily incidental to permitted residential or lodge uses. The Lionshead Mixed Use 2 provides the following development standards: Standard Allowed Notes LOT AREA AND SITE DIMENSIONS SETBACKS HEIGHT AND BULK DENSITY (DWELLING UNITS PER ACRE) GROSS RESIDENTIAL FLOOR AREA (GRFA) SITE COVERAGE LANDSCAPING AND SITE DEVELOPMENT 10,000 sq. ft. of buildable 10 ft. Avg. of 71 ft. / Max of 82.5 ft. 35 du per acre Unlimited hotel rooms and timeshare units 250 sq. ft. for each 100 sq. ft. of buildable area Buildable area is area less than 40% slope and not within floodplain For the purpose of calculating density, employee housing units, accommodation units, timeshare units, and fractional fee club units shall not be counted as dwelling units 70% Includes below grade structures 20% PARKING AND LOADING Per chapter 10 of the Zoning Regulations Portion of landscape requirement can be in the form of hardscape (pedestrian walkways, plazas, and sidewalks) 20% or the 20% 8 May 1, 2018 - Page 93 of 269 • SDD No. 4, Cascade Village, Major Amendment: Ordinance No. 8, Series of 2011 removed the Glen Lyon Office Building from SDD No. 4 and allows property to be part of the EverVail project and zoned Lionshead Mixed Use -2. This does not take effect until the Frontage Road is relocated and the final plat is approved, signed, and recorded (by December 31, 2020). • Core Area Parking Inclusion: Ordinance No. 9, Series of 2011 included EverVail within the Core Area Parking designation, which generally reduces parking requirements due to proximity to transit and public parking structures. This does not take effect until the Frontage Road is relocated and the final plat is approved, signed, and recorded (by December 31, 2020). 9 May 1, 2018 - Page 94 of 269 III. Requirements/Exactions • South Frontage Road and Simba Run Roundabout: The relocation of the South Frontage Road is a requirement for the zoning and subdivision to take effect. The relocation includes connection to the new Simba Run under pass and roundabout and a roundabout at the east end of the EverVail project as well. • Employee Housing to meet Inclusionary Zoning and Commercial Linkage Requirements: The Town of Vail has two adopted employee housing requirements - inclusionary zoning and commercial linkage. Inclusionary zoning requires an additional 10% of the GRFA of the project to be deed restricted as employee housing. The commercial linkage requirement is based on a calculation of the total employees generated by the commercial development of the project. Based on the then conceptual development plans, this equates to a total of approximately 74,000 sq. ft. of employee housing. The Town then requires that 50% or 37,000 sq. ft. of the requirement be located on-site. The Town's requirement for employee housing is a deed -restriction that restricts occupancy to a full-time Eagle County employee, employed 30 hours a week. There are no required price appreciation caps, no income restrictions, and units can be sold or rented to employees. • Transit and Skier Drop-off Facilities: The Lionshead Redevelopment Master Plan includes a requirement for substantial transit facilities, which includes the ability to accommodate a minimum of four buses and 10-14 skier drop-off spaces. The project must also accommodate hotel shuttle drop-off and children's skier services drop-off, though these are not required to be located within the same facility. • Public Parking: The Lionshead Redevelopment Master Plan outlines the requirement for 400 public parking spaces, in addition to the parking required for all of the various uses proposed on the site. The master plan also recommends approximately 50 short-term parking spaces for skier drop-off that could be shared with other uses during off-peak times. • Gondola: The Lionshead Redevelopment Master Plan requires a gondola to access Vail Mountain. • Preservation of Existing Office and Retail Space: The Lionshead Redevelopment Master Plan recommends the 30,000 sq. ft. of office space and 15,000 sq. ft. of retail space currently existing on the site be replaced and/or increased within EverVail. • Hotel and Other Uses: Certain uses are required to be located within EverVail, including a 100-120 room hotel, conference and meeting space, and a 10,000-15,000 sq. ft. grocery store, Other uses, such as a nightclub or entertainment facility are recommended (not required) to be located within EverVail. Loading and delivery for commercial uses must be enclosed within a structure. • Riparian and Creek Improvements: The Lionshead Redevelopment Master Plan requires enhancement of both Red Sandstone and Gore Creek, including wetland preservation and enhancement, stream bank stabilization and beautification, etc. These improvements are balanced with the goal to improve public access and utilization of the streams for recreational purposes. A public open space easement along Red Sandstone Creek is required of the project. 10 May 1, 2018 - Page 95 of 269 • Pedestrian and Bike Access: The Lionshead Redevelopment Master Plan encourages pedestrian and bike access into the greater Lionshead area and necessitates public access easements throughout the site. Required enhancements include a new bridge connecting the Gore Creek Trail to Evervail, improvements to the existing pedestrian bridge over Gore Creek, path improvements to the Gore Creek Trail connection into Cascade Village, and a path connecting to the South Frontage Road where a continuous bike trail along the frontage is also required. 11 May 1, 2018 - Page 96 of 269 IV. Future Approvals Required by the Town of Vail • Final Plat: The final plat for the EverVail subdivision is to be submitted, approved, and recorded by December 31, 2020, and can only be done so after the South Frontage Road is relocated. It is this action that allows all the previous zoning, subdivision, and parking approvals to take effect. The final plat is reviewed and approved by the Town Council and does not require Planning and Environmental Commission approval (by agreement between the Town of Vail and the applicant). • Flood Plain Modification Permit: The flood plain modification permit is required for the road relocation, new bridge, and any improvements within Red Sandstone Creek and Gore Creek flood plains. The flood plain permit was approved in 2011 by the Planning and Environmental Commission but expired in 2013. The flood plain permit is reviewed and approved by the Planning and Environmental Commission and can be appealed or called -up by the Town Council. • Major Exterior Alterations: The construction of any new building requires a major exterior alteration. Major exterior alterations are reviewed and approved by the Planning and Environmental Commission. The review is based on compliance with the Town of Vail Zoning Regulations and Lionshead Redevelopment Master Pan. Major Exterior Alteration decisions can be appealed or called -up by the Town Council. • Conditional Use Permits: The private parking structure, residential uses on the 1st floor, office, conference and meeting space, maintenance facility, transit center, and the gondola all require the approval of conditional use permits. It was assumed these would be resubmitted with a development plan at a later date. Conditional use permits are reviewed and approved by the Planning and Environmental Commission. Conditional Use Permit decisions can be appealed or called -up by the Town Council. • DRB Review: All proposed development must be reviewed and approved by the DRB for compliance with the Design Guidelines of the Lionshead Redevelopment Master Plan. 12 May 1, 2018 - Page 97 of 269 V. Appendix • Ordinance No. 7, Series of 2011: Rezoning to LMU-2 • Ordinance No. 8, Series of 2011: Removal of Glen Lyon Office Building from SDD. 4 • Ordinance No. 9, Series of 2011: Commercial Core Area Parking Incorporation • Resolution No. 35, Series of 2012: Preliminary Plan for Major Subdivision • Lionshead Redevelopment Master Plan for EverVail • Lionshead Mixed Use -2 Zone District Regulations • Core Area Parking Requirements • EHU Requirements 13 May 1, 2018 - Page 98 of 269 PRESENTATION BY Ever Vail Town Council Update May 1,2018 2018 - Page 99 of 269 Project Location Town of Vail 1 Community Development The Ever Vail Development is a proposed mixed-use project located in West Lionshead encompassing multiple parcels totaling 12.6 acres or 549,574 square feet. The project site, as illustrated below, includes the Vail Professional Building, Cascade Crossings, Vail Resorts Maintenance Yard, Glen Lyon Office Building and the former site of the BP Gas Station, now a surface parking lot. May 1, 2018 - Page 100 of 260 Wild OF VA I L . PROPOSED USES The Ever Vail Development is envisioned as a true mixed-use project and new mountain portal comprised of hotel and other commercial uses, residential and employee housing units and parking and transit facilities. The chart on the next slide, contained in the Lionshead Redevelopment Master Plan, illustrates the proposed uses, unit counts and approximate square footage: May 1, 2018 - Page 101 of 260 Wild OF VA I L . Accommodation Units Use Dwelling Units Employee Housing Units Eating and Drinking Establishment Spa Skier Services / Recreation Facility 350-450 100-120 35-45 1-6 establishments 5-10 establishments 3-6 establishments 1-2 establishments 1-2 establishments Range of Square Feet (gross) 500,000-800,000 90,000-100,000 40,000-60,000 30,000-40,000 30,000-35,000 20,000-30,000 8,000-15,000 10,000-15,000 May 1, 2018 - Page 102 of 269 GENERAL SITE LAYOUT One of the most significant aspects of the development is the planned relocation of the South Frontage Road to align more closely with Interstate 70, opening up the existing Frontage Road Right -of -Way for development. -i� BRIDGE ::LIM9II•Je y�T9WER -� PEOE$T4iAry PRiDGE,�/ May 1, 2018 - Page 103 of 260 Wild OF VA I L ENTITLEMENT PROCESS AND REQUIRED APPROVALS The Ever Vail Development entered the development review process with the Town of Vail in 2007. Through the course of over 35 meetings and public hearings, the project underwent considerable refinements and revisions. Early on in the process, the Town of Vail identified the following processes and approvals necessary for the project (Approved/Bold): • Amendment to the Comprehensive Plan Land Use Map • Amendments to the Lionshead Redevelopment Master Plan • Approval from CDOT and the FHWA (Federal Highway Administration) • Approval of an SDD Amendment for SDD #4, Cascade Village • Rezoning May 1, 2018 - Page 104 of 260 Wild ° F VA I L ; ENTITLEMENT PROCESS AND REQUIRED APPROVALS 016411 l -15ft ,re 4 Qo^ I EVER VAIL Comprehensive Project Overnew November 15, 2010 OVERALL SITE AERIAL 1 3D MASSING VIEWS 66 • Preliminary Plat • A Prescribed Regulations Amendment • Conditional Use approval for certain uses. • Major Exterior Alteration • Design Review Board approval for all new buildings/facilities. • Floodplain Modification Permit approval for impacts to the flood plain . May 1, 2018 - Page 105 of 260 Wild OF VA II L STATUS OF ENTITLEMENTS Entitlements Approved with No Sunset Provision: Land Use Plan Map Amendment Master Plan Amendment Amendment to the Land Use Map to allow for a change in designation from Community Office to Lionshead Redevelopment Master Plan Amendments to Chapter 4, Recommendations -Overall Study Area and Chapter 5 -Detailed Plan Recommendations of the Lionshead Redevelopment Maser for specific Ever Vail recommendations/requirements/standards. May 1, 2018 - Page 106 of 260 Wild ° F VA I L 1 STATUS OF ENTITLEMENTS Entitlements that will expire if the Frontage Road is not relocated and the associated Final Plat is not recorded prior to December 31, 2020. Preliminary Plan for a Major Subdivision SDD Major Amendment Prescribed Regulation Amendment The purpose of the subdivision plan was to plat the subject property into Lots 1 and 2 of the Ever Vail Subdivision The subject property includes parcels zoned Arterial Business District, SDD #4 -Cascade Village, Lionshead Mixed Use -2 and portions of the existing Frontage Road that have no zoning. The rezoning will bring all properties under the Lionshead Mixed Use - 2 zoning designation. Major Amendment to SDD No. 4 -Cascade Village, to remove Development Area D from the Special Development District. Development Area D is the Glen Lyon Commercial Site An amendment to Section 12-10-19 of the Vail Town Code to incorporate parcels 1 and 2 of the Ever Vail Subdivision into the Commercial Core Area for parking considerations. May 1, 2018 - Page 107 of 260 Wild OF VA I L 1 AMENDMENTS TO THE LIONSHEAD REDEVELOPMENT MASTER PLAN The most significant of the project's entitlements are the site specific plan recommendations for Ever Vail contained in Chapter 5 of the Lionshead Redevelopment Master Plan. These recommendations covered multiple development parameters, including building heights, landscaping and transit, as shown below: 1; 40 I EVER VAIL Comprehensive Probed Overview 1 November 15, 2010 MAXIMUM HEIGHT PLANE 1 BUILDING HEIGHTS 54 J May 1, 2018 - Page 108 of 260 Wild OF VA I L. AMENDMENTS TO THE LIONSHEAD REDEVELOPMENT MASTER PLAN P VAILRESORTS L 1 = EVER VAIL Comprehensive Promo(°venom 1 November 15, 2010 LANDSCAPE C 1 LEGEND: E C3 WARMER CPR MULTI -11. PAM yam B.CYCL a EVER VAIL Cwpveva 55e Rgxl Weonew 1 Nwembv15, 2010 W SITE CIRCULATION DIAGRAM 11 May 1, 2018 - Page 109 of 260 Wild OF VAI ADDITIONAL APPROVALS NECESSARY PRIOR TO COMMENCING DEVELOPMENT • Conditional Use (PEC) approval for certain uses. The private parking structure, certain residential uses, office, conference and meeting space, maintenance facility, transit center, and the gondola are identified as conditional uses in the LMU-2 zone district. • Major Exterior Alteration (PEC) approval for each building within the development. • Design Review Board approval for all new buildings/facilities. • Floodplain Modification Permit (PEC) approval for impacts to the flood plain as a result of the relocation of the Frontage Road. May 1, 2018 - Page 110 of 260 Wild ° F VA I L 1 QUESTIONS? ai 101 404)041P 10 J , 41 40_ „mg -4111P "400I 160 id0 100 May 1, 2018 - Page 111 of 26JO N OF VAIL' " Thank you TOWN OF VAIL TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Eagle River Regional Water Efficiency Plan Presentation PRESENTER(S): Maureen Mulcahy, Water Demand Management Coordinator, Amy Schweig, Community Relations Assistant, Eagle River Water & Sanitation District ACTION REQUESTED OF COUNCIL: Information only. BACKGROUND: The Eagle River Regional Water Efficiency Plan is a joint effort by the Eagle River Water & Sanitation District and the Upper Eagle Regional Water Authority that outlines actions we can take to meet increasing water demands with available supply into the future in an environmentally and fiscally responsible manner. ATTACHMENTS: Description 3.2 Memo Regional Water Efficiency Plan 3.2 Eagle River Water Efficiency Plan Water Supply Community Outreach Water Efficency PowerPoint May 1, 2018 - Page 113 of 269 Aviwor' EAGLE RIVER WATER & SANITATION DISTRICT TO: Vail Town Council UPPER EAGLE REGIONAL WATER AUTHORITY MEMORANDUM FROM: Maureen Mulcahy, Water Demand Management Coordinator, Amy Schweig, Community Relations Assistant, Eagle River Water & Sanitation District DATE: April 20, 2018 RE: Draft Regional Water Efficiency Plan Summary: Maureen Mulcahy will present an overview of the draft Eagle River Regional Water Efficiency Plan and solicit feedback for possible inclusion in the final plan. The plan is a joint effort by the Eagle River Water & Sanitation District and the Upper Eagle Regional Water Authority that outlines actions we can take to meet increasing regional water demands with available supply into the future in an environmentally and fiscally responsible manner. The state of Colorado requires water providers that meet a certain threshold, which includes both the district and authority, to have water efficiency plans. In advance of a state -required public comment period, we are seeking input from essential community partners so we can incorporate feedback into the final draft plan put out for public comment. As such, we seek comments from council members and consultants, but no formal action is needed. Background: The Eagle River Water & Sanitation District and the Upper Eagle Regional Water Authority provide drinking water to customers from East Vail to Cordillera using surface and groundwater sources, such as the Eagle River and wells located in Vail and Edwards. The district and authority are each a "covered entity" pursuant to §37-60-126(1)(a), C.R.S., that provide at least 2,000 acre feet of retail water to their customers on an annual basis and are thus required, per Colorado's Water Conservation Act of 2004, to have a Water Efficiency Plan on file with the state that has been approved by the Colorado Water Conservation Board. Water efficiency planning analyzes current water use; projects future needs; establishes conservation and efficiency goals; identifies programs that meet the needs of our customers and that help us achieve the goals; and sets an implementation schedule. The district and authority boards adopted a joint resolution for development of a regional plan in December 2016. The district and authority were awarded $49,990 in water efficiency grant funding by the CWCB in March 2017 to assist with consulting costs related to plan development. The CWCB requires a 30 -day public notice period for any plan submitted for approval. Prior to that, the district and authority are conducting a stakeholder outreach period to inform community members about the plan, engage them in the process, and incorporate their feedback into the plan in a meaningful way. As the Town of Vail's water provider, the district views Town Council as a critical partner in this process. The draft regional plan is included as an attachment to this memo. Attached Supporting Documentation: The draft Eagle River Regional Water Efficiency Plan. Clean Water. Quality Life:" 846 Forest Road Vail, Colorado 81657 Tel (970) 476-7480 Fax (970) 476-4089 erwsd.org May 1, 2018 - Page 114 of 269 EAGLE RIVER WATER & SANITATION DISTRICT Clean Water. Quality Life.'" Eagle River Regional Water Efficiency Plan May 1, 2018 - Page 115 of 269 DRAFT 1. INTRODUCTION 1 Systems 2 2. HOW MUCH WATER OUR COMMUNITY USES AND SAVINGS SUCCESSES 3 Water Use Over Time and Savings To -Date 3 Implemented Conservation Programs 5 3. BACKGROUND: GOAL SETTING, TYPES OF CUSTOMERS, AND SFES 9 4. THE DATA AND THE ROADMAP 11 4.1 RESIDENTIAL CUSTOMERS 11 Savings Objectives 14 Demand Management Programs 16 4.2 COMMERCIAL AND MIXED-USE CUSTOMERS 18 Savings Objectives 18 Demand Management Programs 19 4.3 IRRIGATION -ONLY ACCOUNTS 19 Savings Objectives 20 Demand Management Programs 20 4.4 SNOWMAKING AND GOLF COURSE IRRIGATION 21 Savings Objectives 21 Demand Management Programs 22 5. DEMAND PROJECTIONS AND ESTIMATED WATER SAVINGS 23 6. SUMMARY 25 FIGURES Figure 1. Common Elements: 2012 Plan and 2018 Regional Plan Figure 2. Service Areas Figure 3. Metered Water Use Trends Figure 4. Communicating the Value of Water - Tier Allowances Figure 5. Treated Water Cycle Figure 6. Proportional Water Use by Customer Type and Planning Area Figure 7. Total Residential Water Use Figure 8. Indoor and Outdoor Residential Water Use Figure 9. Multi -Family Development Water Use Examples Figure 10. Irrigation Water Use Figure 11. Treated Water Use Projections APPENDICES Appendix A: Appendix B: Appendix C: Appendix D: Tabulation of New and Existing Demand Management Programs Implementation, Monitoring, and Goal -Setting Plan Public Review, Adoption, and Approval Procedures Compliance with State Planning Require Table of Contents May 1, 2018 - Page 116 of 269 DRAFT ABBREVIATIONS AND ACRONYMS ac -ft acre-feet ac-ft/yr acre-feet per year authority Upper Eagle Regional Water Authority AMI advanced metering infrastructure C.R.S. Colorado Revised Statutes district Eagle River Water and Sanitation District gpd gallons per day SFE single-family equivalent Table of Contents Page ii May 1, 2018 - Page 117 of 269 DRAFT 1. INTRODUCTION The Eagle River Valley community's quality of life and economic success are dependent on its natural resources, including access to a sufficient quantity of high-quality water. As the community continues to grow and thrive, it is imperative that we actively plan and prepare to meet future challenges posed by physical and regulatory environments in flux. As committed environmental stewards, the Eagle River Water & Sanitation District and Upper Eagle Regional Water Authority are prepared to meet these challenges through foresight, specific planning efforts, and maintenance of organizational flexibility. This plan is part of our organizations' overarching commitment to long-range planning and preparedness. Other planning examples include water rights reports which describe our ongoing evaluation of our water supply and a master planning update effort that is currently underway to evaluate and address system infrastructure and treatment needs. This Water Efficiency Plan, referred to in this document simply as "the plan," focuses on the water needs of our community, also known as "water demand." Water demand management is an environmentally and fiscally responsible practice makes sure that we are efficiently using our current water supply as a first step in meeting future needs. Preparing this plan has allowed us to look back at the good work our community has done to improve efficiency. This plan is also an opportunity to evaluate what we must do now in order to align our water demands with available supply into the future. This new regional plan builds on the Water Conservation Plan adopted by the district in 2012. FIGURE 1 demonstrates how elements from that plan are being carried forward to build on our community's successes. The 2018 plan also directly relates to our organizations' water demand management program, established in 2014, which endeavors to use our existing water supply more efficiently over time to serve an expanding population while protecting the natural resource. 2012 Water Conservation Plan Areas Landscape Efficiency Industrial/ Commercial Efficiency Water Efficient Fixtures/ Appliances and Incentives Rate Structures and Billing 2018 Regional Water Efficiency Plan Focus Areas Empowering customers to understand and control their water use Coordinating with Land Use Authorities Differentiating water supply impacts from indoor versus outdoor uses Value pricing water rates Gradually reducing water use to sustain water supply for a growing population FIGURE 1. COMMON ELEMENTS: 2012 PLAN AND 2018 REGIONAL PLAN 1. Introduction Pg 1 May 1, 2018 - Page 118 of 269 DRAFT In the same way that the district and authority adapt our operations to support customer needs and protect stream health, community stakeholders must be prepared to participate in solutions that support the values of our community and our natural environment. Achieving the goals set forth in this plan will require both individual and collective engagement. The district and authority continue to evaluate ways we can support our existing customers to foster efficient use of water resources. We have also begun to explore how we can work with land use partners to ensure the design of new developments reflects the limited and precious nature of our water resource. This plan evaluates future needs and outlines actions that will aid in securing our community's water future. Systems The district and authority are both quasi -municipal corporations, making them political subdivisions of the State of Colorado. Our organizations were formed to provide necessary public services and operate in accordance with the Special District Act (§32-1-101 et seq., Colorado Revised Statutes and §29-1- 204.2 C.R.S.). The district supplies water to Vail. The Wolcott area is also included in the district's service boundary, and so the district may supply water to future development in that area. The authority's water service area includes the following: Arrowhead Metropolitan District, Town of Avon, Bachelor Gulch Metropolitan District, Beaver Creek Metropolitan District, Berry Creek Metropolitan District, Cordillera Metropolitan District, Eagle -Vail Metropolitan District, Edwards Metropolitan District, and Traer Creek Metropolitan District (Village at Avon). See FIGURE 2. FIGURE 2. SERVICE AREAS The district and authority have two of the most complex public water systems in Colorado and face operational challenges including seasonal variations in supply and demand, limited space for facilities, and rugged topography. The district's water system consists of seven groundwater wells and one treatment facility - the Gore Valley Drinking Water Facility. The authority's system consists of ten groundwater wells and two treatment facilities - the Avon Drinking Water Facility and the Edwards Drinking Water Facility. An interconnecting pipeline connects the district and authority systems and allows for water transfer between Vail and lower portions of the Valley. 1. Introduction Pg 2 May 1, 2018 - Page 119 of 269 DRAFT 2. HOW MUCH WATER OUR COMMUNITY USES AND SAVINGS SUCCESSES The district and authority have a longstanding track record of implementing demand management and water efficiency measures dating back to at least 1995, when a Water Conservation Officer staff -position was created. By that time, conservation programs were already in place, and included: free indoor water conservation kits provided to customers; a certification program for irrigation system professionals; educational programming; and irrigation system maintenance, leak detection, and repair. The four categories of conservation activities identified by the Colorado Water Conservation Board (foundational, incentive, ordinance, and education programs) have continued to expand since that time. Appendix A' provides a summary of new and existing conservation activities. PASSIVE SAVINGS Water savings that have been achieved by district and authority customers are the result of a combination of active water conservation programs and passive savings. Over time, as fixtures and appliances are upgraded with more efficient technology, some water savings happens automatically. This is referred to as "passive" savings, because it is a one-time upgrade, not requiring ongoing customer behavior change. The next section provides an overview of water use trends over time, followed by a brief summary of the programs that have been successfully implemented and, along with passive savings, have helped achieve the efficiency savings realized to date. Water Use Over Time and Savings To -Date The district's 2012 plan evaluated water use data from 2003-2007; this data is used as a baseline for calculating savings achieved since 2013 with the implementation of the 2012 plan. This regional plan is the first water efficiency plan for the authority, however, many of the programs identified in the district's 2012 plan were implemented in the authority as well. These efficiency programs reduced the amount of water needed per customer in 2017 by 15% 1 Appendix A summarizes all measures and programs evaluated under this plan, in accordance with the state's statutory planning requirements (C.R.S. Sect 37-60-126). 2. How Much Water Our Community Uses and Savings Successes Pg 3 May 1, 2018 - Page 120 of 269 DRAFT in the authority and 10% in the district.2 This equates to a reduced demand of 309 ac -ft in the district and 769 ac -ft in the authority in 2017 through efficiency savings. These efficiency savings have allowed total water use for the authority to decline and total water use for the district to remain consistent even though the single-family equivalents served by the system increased by 9% and 6%3, respectively, since 2008. A single-family equivalent (SFE) is a multiplier assigned to each customer account for billing purposes. The SFE is based on account characteristics such as square footage for residential accounts and meter size for business accounts. These water savings are a significant achievement that demonstrate the ongoing commitment of our organizations and our customers to use water more efficiently. In addition to reducing the amount of water that has been diverted from our rivers and streams, the water savings also reduce expenditures related to operating costs and updating infrastructure, and have helped delay the need for developing new water supplies. Water savings achieved by other water providers in Colorado with active conservation programs have averaged water savings in the range of 10% to 15% over a similar timeframe. This indicates that our organizations' demand management efforts are on par with the programs being implemented by other utilities that have made a commitment to water efficiency. FIGURE 3 shows water demand trending for the district and authority over time. Trends are for "metered use," or water delivered to customers. Many factors may impact water demand, including weather and economics. Despite the variability created by these factors, water demand has been trending downward over time. Trends in the figure are shown for total use and use per single-family equivalent. Total use trends are shown in acre-feet (ac -ft), which is a commonly used measurement related to water supply and water system planning. An acre-foot is the volume of water required to cover an acre one foot deep (325,851 gallons). The total amount of water delivered in the authority was less in 2017 than it was in 2008, even though we had 9% more customers. The total water delivered in the district in 2017 was within a percent of what it was in 2008, even though we had 6% more customers. 2 Savings were calculated by multiplying per -SFE use from 2003-2007 by the number of SFEs in 2017 to establish what total use would have been in 2017 if per -SFE use had not decreased. The difference between actual 2017 water use and that calculated number was ascribed to efficiency savings. The average per -SFE use from 2003-2007 within the district was 209 gpd/SFE, while the average from 2013-2017 was 189 gpd/SFE, representing a 10% decrease. If per -SFE use in 2017 was at 2003-2007 levels, an additional 309 ac -ft would have been used in 2017. The average per -SFE use from 2003-2007 within the authority was 258 gpd/SFE, while the average from 2013-2017 was 217 gpd/SFE, representing a 15% decrease. If per -SFE use in 2017 was at 2003-2007 levels, an additional 769 ac -ft would have been used in 2017. 3 These numbers reflect the percent increase in number of SFEs served since 2008. 2. How Much Water Our Community Uses and Savings Successes Pg 4 May 1, 2018 - Page 121 of 269 350 500 250 200 0 t9 150 100 50 DRAFT Trends shown In dashes 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 - Authority gpd/sFE 292 282 270 248 253 253 277 258 257 232 233 227 234 222 219 212 215 216 � 0istrict gpd/SFE 251 246 224 218 205 206 210 204 199 192 182 190 201 198 195 191 177 182 - Authority total (ac -ft) 4097 4113 4069 3922 4082 4200 4434 4436 4380 3987 4011 3911 4060 3859 3847 3732 3998 4056 ..1District total (ac -ft) 2453 2411 2214 2165 2018 2039 2131 2126 2114 2124 2029 2042 2157 2116 2093 2035 2039 2131 FIGURE 3. METERED WATER USE TRENDS 5000 4500 4000 3500 3000 w w N 2500 v 2000 1500 1000 500 0 Implemented Conservation Programs This section provides a brief summary of the programs that have been successfully implemented and, along with passive savings, have helped achieve the efficiency savings realized to date. Advancing Data Collection and Analysis. Modern metering ic) technology allows accurate measurement of our customers' water use. We are in the process of implementing advanced metering infrastructure (AMI) that will enable customers to monitor water use in near real-time, empowering them to manage their use to meet their efficiency goals. AMI technology can also be a valuable tool for identifying leaks and enhancing goal -setting and tracking. The district and authority also employ industry best practices such as regular meter testing, leak detection, and ongoing analysis of system losses. Targeting Non -Revenue Water. As a responsible steward of the water resource, our organizations actively address system water losses, also 9 referred to as non -revenue water. These losses can be either `apparent' losses (metering inaccuracies, data handling errors, or unauthorized use) or `real' losses (physical water loss from leakage or storage tank overflows). A certain quantity of loss is unavoidable because the water delivery system is under physical pressure at all times in order to protect the water quality and make delivery possible. The district established an interdepartmental 2. How Much Water Our Community Uses and Savings Successes Pg 5 May 1, 2018 - Page 122 of 269 DRAFT committee in 2003 to address non -revenue water. The committee uses industry standardized reporting methods to assess how well we are maintaining, repairing, and rehabilitating our systems for leakage control. Our organizations undertake projects identified by the committee to help our operations stay within a target range. Recent projects include: advanced metering at water production sites; new reporting mechanisms for water used during system maintenance or for community needs like fire suppression system testing; and ongoing leak detection efforts using acoustic technology. Communicating the Value of Water through Rates. The district and authority use conservation -oriented tiered water rates to communicate the value of water to customers through pricing. Customers are given a water use allowance within each tier based on their property's assigned SFE multiplier. As the customer enters higher tiers, the price of water per thousand gallons used increases. FIGURE 4 shows water use monthly allowances for each tier for a typical residential customer. Pricing signals are an effective way of communicating to customers that their use may be inefficient. Customers whose use is in the higher tiers can save money on water bills by addressing the cause of their high use, whether by installing high -efficiency fixtures and appliances, updating their irrigation system technology and management practices, or changing every day behavior to reduce water use (for example, only running the dishwasher or washing machine when there is a full load). Water use per month 40,000 gal/SFE (Vail) 30,000 gal/SFE (Authority) 10,000 gallons/SFE 6,000 gallons/SFE Tier 3 (Vail) Tiers 4 & 5 (Authority) Tier 2 (Vail) Tiers 2 & 3 (Authority) Tier 1 J High use >40,000 gallons/SFE Reasonable outdoor use Somerr! outdoor use Expected indoor use FIGURE 4. COMMUNICATING THE VALUE OF WATER - MONTHLY TIER ALLOWANCES 2. How Much Water Our Community Uses and Savings Successes Pg 6 May 1, 2018 - Page 123 of 269 DRAFT Outdoor Measures. As shown in FIGURE 5, approximately 95% of water used indoors is returned to surface waterways, while only about 30% of water used outdoors is returned to the stream or river. Therefore, indoor use is 5% consumptive, meaning that only 5% of what is used is consumed and not returned to the environment, while outdoor use is approximately 70% consumptive. Because outdoor use is approximately 14 - times more consumptive than indoor use, it has the greatest impact on local stream flows. Furthermore, outdoor use has a larger impact on the capacity of in -basin reservoirs to release legally required flows in periods of drought. Efficient outdoor water use is increasingly important as hotter, drier weather becomes more of a norm than an outlier. Increasing the efficiency of outdoor water use creates savings that may be used to support the demands of future growth. We will continue to offer resources that are shown to have an impact on reducing outdoor water use. We currently offer irrigation system audits/consultations to empower customers to more efficiently manage their outdoor water use and outdoor water efficiency devices, including garden hose nozzles with automatic shut-off, soil moisture probes, and rain gauges. 95% of the Indoor water use leaves the home through drains and is sent to the wastewater treatment facility ■ ■ ■■■ ■ ■ ■ ■I■ Treated water is delivered to customers' homes Q • I 4 • •••30% of the outdoor water use makes it back to the stream 1 Treated water is returned to the environment FIGURE 5. TREATED WATER CYCLE Water is withdrawn from the environment and treated in the drinking water facility 2. How Much Water Our Community Uses and Savings Successes Pg 7 May 1, 2018 - Page 124 of 269 DRAFT 4 Public outreach and education is a key component to ensuring the continued success of our water demand management measures and helping to achieve targeted water savings. We will continue to provide education through multiple channels including spots on local radio, notices and articles in the Vail Daily, social media posts, mailings, and participation in community events, including the Vail Farmers' Market. EAGLE RIVER wane a war►nON Chan Mhlut &sae/ LW. Our water use regulations, which have been in place since 1995, are another key aspect of customer engagement. These regulations establish watering schedules to reduce peak demand, allow watering only at efficient times, and prohibit wasteful water use. VAIL FARMERS' MARKET 2. How Much Water Our Community Uses and Savings Successes Pg 8 May 1, 2018 - Page 125 of 269 Commercial (COM) Mixed-use (MIX) Residential (RES) DRAFT 3. BACKGROUND: GOAL SETTING, TYPES OF CUSTOMERS, AND SFES Goal -setting is a useful tool to assess water efficiency and track progress over time. Also referred to as benchmarking, water efficiency targets, or performance indicators, goal -setting assists with creating policies and can be used as part of the screening process for potential programs. One of the most common performance indicators used throughout the water industry for evaluating efficiency in municipal systems is residential per person water use, measured as gallons per capita per day (gpcd). However, this metric is not directly applicable for many district and authority customers because of variations in use due to seasonal occupancy and tourism. The district and authority are implementing measures to collect additional customer characteristics data to develop and refine goals for each customer class. These measures are discussed in additional detail in Appendix B. Since there are key differences in the ways that different types of customers use water, goal -setting is performed by customer class. Each customer is assigned one of the following categories, or classes (customer classes are described in more detail in the corresponding sections): Irrigation -only (IRR) A summary of the proportional water use by each customer class, organized by provider, is provided in FIGURE 6. Residential use is the leading water use in both the district and the authority. 3. Background Pg 9 May 1, 2018 - Page 126 of 269 Proprotion of Total Billed Water Use (%) 100% 90% BO% 70% 60% 50% 40% 30% 20% 10% 0% DRAFT 8% 26% 1 44% 9% 13% 65% District Authority ■RES ■COM ■MIX ■IRR FIGURE 6. PROPORTIONAL WATER USE BY CUSTOMER TYPE AND PLANNING AREA The district has one additional type of use not listed above, which includes water used for snowmaking and water used for irrigation of the Vail Golf Club golf course. This use type is not included in FIGURE 6 because it has some key differences from other customer types and therefore is not addressed the same way for the purposes of this plan. This use type is discussed further in Section 4.4. 3. Background Pg 10 May 1, 2018 - Page 127 of 269 DRAFT 4. THE DATA AND THE ROADMAP We are not asking our customers to use less water, we are empowering our customers to waste less water. This section outlines the unique characteristics and water use patterns of our different types of customers. We have identified programs to address our customers' specific needs in becoming more water efficient. We are not asking our customers to use less water, we are empowering our customers to waste less water. The programs identified in this plan were selected to build upon past successes and expand our efforts to meet our community's demand management objectives. In addition to the priority programs identified in the body of this plan, which have a customer engagement component, our organizations also continue to refine our operations to meet conservation goals. Appendix B provides some details on programs implemented internally by the district and authority. 4.1 RESIDENTIAL CUSTOMERS Residential customers include single-family homes, condominiums, townhouses, duplexes, multiplexes, apartments, efficiency and accommodation condo or hotel rooms, and mobile homes. This customer category is the largest water user in the district and authority service areas (FIGURE 6). Accordingly, residential customers are a key focus of demand management measures being implemented under the plan. Residential customers are described by efficiency -type categories for the purpose of evaluating water use trends as part of this plan: 1 Homes that use more water indoors, referred to in this plan as efficiency -type 1 homes. These homes typically have smaller irrigated areas. 2 Homes that use more water outdoors, referred to in this plan as efficiency -type 2 homes. These homes typically have larger irrigated areas. The graphs in this section show average water use information for type 1 and type 2 homes located in the authority; average water use information for homes located in the district is shown separately because the Vail area has unique water use patterns, as discusses below, as well as separate water rights from the authority. Efficiency -type 1 homes are typically located in compact neighborhoods with more multi -unit complexes (e.g. condominiums, apartments, and hotel rooms) and single-family homes with smaller lot sizes, which tend to have less irrigated area per unit. Areas with more centralized development and infill generally use less water per SFE as compared to areas 4. The Data and the Roadmap Pg 11 May 1, 2018 - Page 128 of 269 DRAFT with dispersed development (FIGURE 7), typically making them more water - conserving by design. Efficiency -type 2 homes tend to be located in more dispersed neighborhoods, having more single-family detached homes with larger lots. Homes with larger lots often have larger irrigated areas. Recently, water providers throughout the state have begun evaluating what type of developments minimize new demand on their systems. These studies have found that the way in which we develop matters. More dense developments with less irrigated area require less water and shift use indoors, which is less impactful to the resource, as illustrated in FIGURE 5. However, there are many aesthetically pleasing local examples of homes with larger lots with minimized irrigated area. This is achieved through careful design that incorporates native and adapted plants while maximizing the benefits from irrigated area. Increasing efficiency is an important way to reduce waste regardless of lot size or irrigated area, and we encourage homeowners of all property types to incorporate water saving elements. Examples of water saving elements include: upgrading to efficient fixtures and appliances; reducing outdoor use by limiting turf area and incorporating native or adapted water -wise plants into landscaping; and irrigating with an efficient system that uses appropriate emitters and is run by a weather -based controller. 280 W 260 LL •� 1A 240 a • v� 220 D 200 43 180 ♦°- __.- 1 160 13 140 Et 120 100 2011 2012 2013 2014 2015 Avg. 4 -Efficiency -Type 1 -'Efficiency-Type 2 --District FIGURE 7. TOTAL RESIDENTIAL WATER USE 4. The Data and the Roadmap Pg 12 May 1, 2018 - Page 129 of 269 DRAFT Efficiency -type 2 residential customers use approximately 2.5 times as much water outdoors as type 1 customers (FIGURE 8), mainly due to larger lot sizes. This results in more year-to-year annual demand variation for type 2 homes than for type 1 homes. FIGURE 7 shows that the average per -SFE demand for a type 2 home significantly increased in 2012, when the summer was relatively warm and precipitation was relatively low, while the average per -SFE demand for a type 2 home stayed moderately stable. Though type 1 homes use less water per -SFE, indoor uses for these homes are 1.4 times higher per -SFE than indoor use in type 2 homes. This is likely related to higher occupancy rates as well as a higher concentration of year-round residents in efficiency -type 1 homes. District homes use the least amount per -SFE on average, in part due to smaller irrigated areas and a shorter growing season, as well as due to passive savings from redeveloped or remodeled units. Based on higher volume of water used for outdoor purposes in type 2 homes, a focus on outdoor efficiency for these homes may result in a larger volume of water savings. However, even customers with smaller irrigated areas, like type 1 homes, still have the opportunity to reduce water use with increased efficiency. Our goal is to provide resources to help all of our customers become more efficient, and identified programs are available for any home where efficiency savings are possible. 250 W LL. cn 200 0. En in 150 D ii ry 100 171 c cu :0 5o (71 cu re 0 63% 37% 32% 68% 64% 36% Efficiency -Type 1 Efficiency -Type 2 District •Total ■ Indoor ■ Outdoor FIGURE 8. INDOOR AND OUTDOOR RESIDENTIAL WATER USE 4. The Data and the Roadmap Pg 13 May 1, 2018 - Page 130 of 269 DRAFT Savings Objectives4 The district and authority have established the following objectives for residential customers to help guide demand management efforts. See Appendix for additional details on how our organizations plan to collect additional data to continue to develop water use targets. The Climate Action Plan for the Eagle County Community, which has been adopted by the district and the authority, recommends promoting and incentivizing efficient use of water in the interior and exterior of residential buildings. Because water conservation reduces demand for both water and energy, it can play an important role in reducing greenhouse gas emissions. Savings objectives and demand management programs identified in this section of the plan are consistent with the Climate Action Plan. 1 Based on historical water use, growth projections, and a review of goals set by similar communities, this plan establishes an outdoor water use savings goal for authority type 2 areas of 0.75%/year, or a total savings of 10% by the year 2030. Similarly, this plan establishes a goal for the district and authority type 1 areas of 0.5%/year, or a total savings of 7% by year 2030. In part, this reduction goal may be achieved by bringing the water use ratio for type 2 homes closer to 60% indoor and 40% outdoor. This is a recommendation identified in the Colorado Water Plan, which was created with stakeholder input from throughout the state and sets measurable goals to help communities address projected future water needs and track conservation progress. The Southwest Basin Implementation Plan (BIP) identified achieving this ratio as a measureable outcome and identified this as a goal for southwest Colorado and the entire state by 2030. On average, district homes and type 1 homes within the authority are in line with this guidance; therefore, the outdoor water savings target identified relates to use for type 2 homes. Though it may take longer than the planning period to align with this goal, moving closer to this target is achievable through the programs identified for this customer group, including turf to native vegetation conversion, efficiency upgrades, and alignment with maximum irrigated area provisions. 2 This plan establishes an indoor water use savings goal of 0.7%/year for the authority and 0.5%/year for the district. This equates to a total savings by the year 2030 of 9% in the authority and 7% in the district. A slightly larger savings is anticipated in the authority because the projected growth rate is higher and water -efficient new developments are expected to contribute to the projected savings. This goal may be achieved in part through offering targeted support for affordable and multi -family developments where passive savings 4 Estimated water savings in this section are based on research that evaluated how water is used in homes. DeOreo, William B. et al (2016). Residential end uses of water, version 2. Water Research Foundation. 4. The Data and the Roadmap Pg 14 May 1, 2018 - Page 131 of 269 DRAFT through upgrades have not occurred and therefore have much higher per -SFE use than other similar developments. FIGURE 9 shows use per SFE data for a sampling of multi -family developments within the district and authority service areas. Example 1 is affordable housing, where monthly rent cannot exceed 40% of monthly salary and monthly salary cannot exceed five times the monthly rent of each person. Example 2 is affordable deed -restricted workforce housing. Example 3 is employee housing. Example 4 is Section 8 housing, where rental rates are dependent on income and are subsidized. Example 5 is restricted covenant workforce housing. Examples 6 and 7 are affordable housing with restricted rental rates. The figure demonstrates the dramatic water use reductions that can be achieved through retrofits. These savings are reliable over the useful life of the product since they depend on technology rather than behavior change to save water. FIGURE 9 shows example 4 with a dark blue line representing a property that was retrofitted in the early 2000s. Following the retrofit, per-unit water use was reduced from almost 200 gpd/SFE to closer to 100 gpd/SFE. The per -SFE use after retrofit was comparable to that of example 7 (light blue line) which is relatively newer construction. Based on observations in our area, a goal range for indoor use for this type of development is 80-120 gpd/SFE. Examples 2 and 6 show water use for properties that have not been retrofitted, so outdated fixtures are likely strongly related to water use outside of the goal range. Significant savings are achievable with these developments, and we will explore various ways to facilitate upgrades, including the possibility for incentives, rebates, or other assistance as appropriate. +Example 1 (Affordable housing) -a-Example 3 (Employee housing) --Example 5 (Restricted covenant workforce housing) --Example 7 (Affordable housing with restricted rental rates) 300 LU L.L. 250 u) Q 200 0 ix W 150 0 z o 100 J J Q 50 0 - 0-Example 2 (Affordable deed restricted workforce housing) --Example 4 (Retrofitted Section 8 housing) - Example 6 (Affordable housing with restricted rental rates) 2000-2004 2004-2008 2008-2012 5 YEAR ROLLING AVERAGE FOR INDOOR USE FIGURE 9. MULTI -FAMILY DEVELOPMENT WATER USE EXAMPLES i 2012-2016 4. The Data and the Roadmap Pg 15 May 1, 2018 - Page 132 of 269 DRAFT Demand Management Programs Following is a summary of programs to be implemented under this plan to provide support to residential customers to improve water efficiency at their homes. We are not asking our customers to save water by completely changing their lifestyles, we are providing them with tools to reduce waste while they continue to enjoy the things they value about living in this community. laOutdoor Incentives and Rebates. Water -efficient landscaping incentives and rebates will continue to be offered for technology upgrades that provide the ability to manage irrigation systems more efficiently. The current giveaway program includes rain gauges, soil moisture indicators, and automatic hose shutoff devices. In the future, incentives and rebates may also be offered for weather -based controllers and rain shutoff devices to promote more efficient irrigation. We will also evaluate offering incentives and rebates for repairs and upgrades recommended through the irrigation system consultations described below. d4 d Irrigation System Consultations and Partnership with Irrigation eyv Professionals. Even the most advanced irrigation system technology requires ongoing maintenance and management by individuals who understand how plant water needs change seasonally. Irrigation system consultations have been provided to our customers since 2011. In the past, district personnel were able to provide this service. However, due to employee turnover and resource constraints, our organizations partnered with a nonprofit to offer this as a third -party service to customers on a pilot basis starting in 2017. The district and authority will explore building local partnerships and internal expertise to offer this type of service to customers. Local capacity of potential partners has been a barrier in the past, so ways to partner to build capacity will be explored. We think partnership will be the most efficient use of resources to effectively offer this service to a wider customer base. This service is very valuable in helping to reduce customer water use by improving sprinkler system efficiency. Our experience so far has indicated that for this type of program to be successful in our area, in addition to homeowner buy -in, landscaper and property manager participation is critical. This program may involve offering training as well as exploring other ways to connect local landscaper and property management professionals with the skills, knowledge, and resources they need for efficient irrigation system management and scheduling techniques. 41111, Turf to Native Vegetation Conversion Program. A program for promoting the conversion of high-water use landscapes to low-water 4110 use plantings is under consideration. It is anticipated that the program will be coordinated with the Town of Vail and other interested land use partners to maximize benefits associated with water savings, riparian habitat restoration, and storm water detention and filtering. Minimum requirements for area, landscape preparation, and installation will be developed to promote the success of the program. We will also work to connect our customers to resources related to recommended native and adapted plants for our area. 4. The Data and the Roadmap Pg 16 May 1, 2018 - Page 133 of 269 DRAFT Aik Indoor Incentives. Since approximately 1994, the district and authority have funded giveaway programs that provide customers with educational materials and indoor products such as faucet aerators, low -flow showerheads, and toilet flappers. We expect to continue these programs with a shifted focus toward promoting fixture replacement in multi -family, low-income, and workforce housing units, as discussed in the residential savings objectives section of this plan, because passive replacement may be less likely for these units. Customer Engagement. There are very powerful customer engagement platforms that can help customers understand their water use, set efficiency goals, and learn how their water use compares to neighbors. These platforms can even automatically notify homeowners to high use events, alert homeowners to possible leaks, and provide the necessary resources and information to identify and repair the issue. This type of software platform offers a valuable expansion of our existing high use and leak notification program. We began piloting this platform in 2017, and hope to begin to offer this platform more widely in 2018 to allow our customers to access these features on their mobile device or computer. Generally, our customers understand what a valuable resource our water is and want to use it wisely. It is our job to provide them with the tools they need to understand their use and make small changes that can lead to big savings. We are working to develop water budgets based on the specifics of individual customer properties in order to help both our organizations and homeowners understand where the most room for improvement exists. We hope to implement water budgets beginning in 2020. Appendix B describes the process of developing water budgets in greater detail. Coordination with Land Use Authorities. As water providers, our organizations do not have land use authority. That authority rests with local jurisdictions, including Eagle County, the Town of Avon, the Town of Vail, and various metropolitan districts and homeowners associations. Coordination with our land use partners in approval processes, outdoor landscape planning, and development of land use ordinances, is critical to meeting our demand management goals. Water -smart developments incorporate water efficiency practices and recognize that the way our community develops impacts how much water will be needed to support growth. For instance, more compact development that encourages infill and revitalization over sprawl has a smaller water foot print. The same is true for developments that are designed to work within the natural environment by incorporating native and adaptive landscapes. The district and authority have initiated efforts to collaborate with local land use authorities (LUAs) regarding the potential for incorporating measures to promote water efficiency in new development. The utilities and local LUAs recently participated in a three-day workshop hosted by the Sonoran Institute that focused on integrated land use and water planning. Types of measures identified during that collaboration include: updates to land use regulations and codes; coordination on verifying compliance with irrigated area 4. The Data and the Roadmap Pg 17 May 1, 2018 - Page 134 of 269 DRAFT limitations in place for specific communities; landscape and irrigation system design and installation regulations, as well as plan review and inspection requirements; and aligning development review and approval processes to integrate water savings and improve customer experience. PARTNERSHIP IN PRACTICE Our organizations have begun partnering with the county and developers to add water budgeting into development plans for new projects. Budgeting limits the amount of water that may be used by a development based on its specific characteristics. The benefits of this strategy are two -fold: 1) It promotes water efficiency in these new developments; 2) The cost to the developer of securing water for the project may be discounted, based on less water being needed to serve the more efficient development. 4.2 COMMERCIAL AND MIXED-USE CUSTOMERS Commercial customers include accounts delivering water to any structure or facility that is used to engage in a business, commerce, manufacturing, marketing, and/or sale of products and services of any kind, and is not habitable. Mixed-use customers contain one or more residential units and one or more commercial units within the same structure (e.g., efficiency and accommodation hotel rooms in hotels with a restaurant or retail space, apartment or condo developments with restaurant or retail space, etc.). Commercial and mixed-use customers account for 50% of total water use in the district and an average of 26% of the total water use by the authority ( ). Most of the water used by these customers is attributable to indoor demands, estimated to account for about 80% of total use by commercial and 90% of total use by mixed-use customers. Average indoor use per SFE is comparable for commercial and mixed-use customers, averaging approximately 190-200 gpd/SFE from 2011 through 2015. Based on these similarities, it is appropriate to apply the same savings objectives and programs for these customers. Savings Objectives The district and authority have established the following objective for commercial and mixed-use customers to guide demand management efforts while additional data is being collected to help set efficiency goals based on specific business type and size. This plan establishes an indoor savings objective for this customer class of 0.25%/year for the district and 0.35%/year for the authority. This equates to a total savings by the year 2030 of 5% in the authority and 3% in the district. Throughout Colorado, water savings for the commercial and mixed-use sector have not kept pace with residential savings. This is in part because replacing fixtures and appliances may not result in as significant or consistent savings 4. The Data and the Roadmap May 1, 2018 - Page 135 of 269 DRAFT for some businesses as it does for residences. Some savings is expected with new businesses due to factors like installation of high -efficiency bathroom fixtures. As with residential customers, we expect higher savings for this category in the authority based on higher expected growth due to the installation of efficient fixtures. These savings objectives are in line with targets set by other Colorado communities in their water efficiency plans. Demand Management Programs Helping commercial and mixed-use customers to continue to increase water efficiency is an objective identified in the Eagle County Community's Climate Action Plan. We will also investigate whether there are any partnership opportunities related to energy efficiency programs and other programs that work with these customers related to resource efficiency, such as Walking Mountains Actively Green certification program. Pricing signaling has been identified as a key program for our commercial and mixed-use customers, which has been an effective method for reducing water demands for other customer classes. Water use is a very small percentage of bills for this type of customer, because base rates (which go to debt service and infrastructure costs) are higher for these users based on their relatively larger number of SFEs. We will evaluate our rate structure to determine what changes may encourage water conservation and efficiency for this customer class. We will also evaluate rebate and incentive programs, especially related to the replacement of fixtures and appliances. 4.3 IRRIGATION -ONLY ACCOUNTS Irrigation -only customers account for 5% of total water use in the district and an average of 9% of the total water use by the authority (FIGURE 6). Though there is relatively little variation in water use between years (FIGURE 10), efficiency savings could likely be achieved if irrigation was adjusted to more closely match plant requirements based on temperature and precipitation. Installation of weather -based irrigation system controllers could help achieve these savings. 4. The Data and the Roadmap Pg 19 May 1, 2018 - Page 136 of 269 500 T 400 U fa W till 300 L 1:: i.L 0 DRAFT 2011 2012 2013 2014 2015 Avg. •Water Use +Dr ip (May - Sep) FIGURE 10. IRRIGATION WATER USE 12.5 e 10.0 a I 7.5 › E d 5.0 ,0 47) 05 2.5 a) L Q. 0.0 Savings Objectives The district and authority have established the following objectives for irrigation -only customers: 1 Reduce outdoor use for accounts where the irrigated area is known to a gallon per square foot per year goal, depending on the evapotranspiration rate for the property location. 2 Reduce overall outdoor water use by 0.75% per year, or 10% by 2030. Demand Management Programs Following is a summary of programs that are targeted to irrigation -only customers. .0 . Irrigation System Consultations and Partnership with Irrigation eyiv Professionals. This service is very valuable in helping to reduce water use by improving sprinkler system efficiency, as described in the residential section. Specifically for this sector, the program may involve offering training or exploring ways to connect local landscape and property management professionals with the skills, knowledge, and resources they need for efficient irrigation system management and scheduling techniques. 4. The Data and the Roadmap Pg 20 May 1, 2018 - Page 137 of 269 DRAFT -laOutdoor Incentives and Rebates. In addition to improved management, technology can allow for increased efficiency and water savings. Incentives may be offered in the future for weather -based controllers and rain shutoff devices that help achieve more efficient irrigation. Water -efficient landscaping incentives and rebates will be offered to the extent they are expected to have an impact on reducing outdoor water use. Customer Engagement. The same customer engagement platform cr 4 described in the residential section will be made available to all customers, enabling them to closely track and manage their water use. 0 Coordination with Land Use Authorities. As described in Section 4.1, integration of land use and water planning can be used to promote the efficient use of the water resource. Closer coordination during the development phase is expected to promote installation of efficient irrigation systems and incorporation of native and adapted vegetation. 4.4 SNOWMAKING AND GOLF COURSE IRRIGATION As noted in Section 3, the district supplies water for snowmaking and golf course irrigation. The main source of snowmaking water is untreated "raw" water, which is withdrawn directly from a surface water such as Gore Creek. Up to 603 ac -ft per year of raw water may be supplied to Vail Resorts for use at the Vail ski area. The district provides up to 120 ac -ft of treated, or potable, water for snowmaking to the Ski and Snowboard Club Vail, a Colorado nonprofit, which is used to ensure there is adequate snow to perform their early season training activities. The amount of water needed for snowmaking varies from year to year based on snowfall and temperatures. Snowmaking is a significant use supplied by the district and may account for more than half of district stream diversions (water withdrawn from the environment) during the winter. Approximately 75% to 80% of the water used for snowmaking is returned to the stream through runoff from snowmelt in the spring, boosting spring instream flows. The district supplies raw water to the Vail Recreation District for irrigation of the Vail Golf Club golf course and Donovan and Ford Parks. Up to 174 ac -ft may be supplied annually for this use. Savings Objectives This use type has one key difference from other customer types and therefore is not addressed the same way for the purposes of this plan. This water is delivered in accordance with water service agreements which set the maximum supplied amounts indicated. Our partners who use this water are dedicated to efficiency. Even so, we anticipate that the full allocation will be needed in the future due to climatic factors. Mid-century temperatures are projected to average 1.5° Fahrenheit to 6.5° F hotter than in 1971-2000, 4. The Data and the Roadmap Pg 21 May 1, 2018 - Page 138 of 269 DRAFT depending on future levels of heat -trapping emissions.5 It is additionally projected that winter precipitation will shift from snowfall to rainfall, which may increase the demand for snowmaking in the future. Irrigation demand may increase resulting from longer growing season and evaporative effects caused by the projected warming. Demand Management Programs Conservation activities related to this type of use are in place. The district provides leak detection support for the snowmaking system as needed. The district will continue to work with our partners related to efficiency for these uses. 5 Saunders, Stephen and Easley, Tom. Climate change in the headwaters water and snow impacts. The Rocky Mountain Climate Organization, Louisville, CO. http://nwccog.org/wp-content/uploads/2018/02/Climate-Change-in-the-Headwaters.pdf 4. The Data and the Roadmap Pg 22 May 1, 2018 - Page 139 of 269 DRAFT 5. DEMAND PROJECTIONS AND ESTIMATED WATER SAVINGS Based on historical SFE growth rates over the 1999 to 2015 timeframe, annual SFE growth rates in the district and the authority are projected to be 1.1% and 2.1%, respectively, through the 2030 planning period being considered as part of this plan. Two separate demand projections (baseline and active conservation) were prepared for both entities, as described below. BASELINE The baseline projections combine the average historical water use values with future SFE growth estimates. These projections represent demand scenarios if there were no additional water savings between now and 2030. ACTIVE CONSERVATION The active projections use a more complex approach where demands are separated by customer category with outdoor and indoor demands being evaluated separately. This allows the impacts of specific water efficiency measures, like high -efficiency fixtures and appliances, and irrigation management, to be considered. The projections include the impact of passive savings from new construction and retrofits of houses and businesses with high -efficiency toilets, clothes washers, and dishwashers. The active projections also incorporate anticipated savings from the planned water efficiency programs described in this plan. The results of the baseline and active projections are shown in FIGURE 11. Total water use by the authority under the active projection is 4,790 ac-ft/yr in 2030, which represents an additional reduction of 430 ac-ft/yr, or 8%, as compared to the baseline projection. The district's total metered water use in 2030 is 2,240 ac-ft/yr under the active projection, which represents an additional savings of 140 ac-ft/yr, or 6%, as compared to the baseline projections. We expect 50% of projected savings in the authority and 40% in the district will be due to savings in outdoor use, with the majority of those savings achieved through the active programs identified in this plan. The remainder is expected to be achieved through indoor savings, with approximately 10% from active indoor saving programs identified in this plan, and the rest as passive savings through water -efficient new development and natural replacement of fixtures. In addition to the reductions in treated water use, the district and the authority have established a goal of reducing non -revenue water based on an industry -accepted performance indicator for real losses, which measures the ratio of current annual real losses to system -specific unavoidable real losses. Achievement of these goals would allow for projected annual savings of water diversions of 100 ac -ft of in the district and 120 ac -ft in the authority. Projections in FIGURE 11 do not include non -revenue water because the figure shows metered deliveries only, and non -revenue water is unmetered, as described in Section 2 of this plan. 5. Demand Projections and Estimated Water Savings Pg 23 May 1, 2018 - Page 140 of 269 6,000 5,000 4,000 43) 3,000 14:5 To 2,000 0 - 1,000 DRAFT 8% 6% —Authority - Baseline —District - Baseline — -Authority - Active — -District - Active 0 I I 1 o<\oNCa) no 01>`9' ori> tip` 9<2 tiCD ti') rtb rP 10 FIGURE 11. TREATED WATER USE PROJECTIONS 5. Demand Projections and Estimated Water Savings Pg 24 May 1, 2018 - Page 141 of 269 DRAFT 6. SUMMARY This plan sets aggressive yet achievable goals for reducing water demand through efficiency measures and customer engagement. Our community has shown significant reductions in per-gpd/SFE usage which demonstrates the success of past programs and signals that our community is up to the challenge. Innovation and a commitment to resource stewardship will allow our community to continue to grow while shrinking our per SFE water footprint. With this plan as our roadmap, our organizations are prepared to continue the work of securing our community's water future. Summary Pg 25 May 1, 2018 - Page 142 of 269 DRAFT APPENDIX A. TABULATION OF NEW AND EXISTING DEMAND MANAGEMENT PROGRAMS Category Programs Existing or New Fixtures and appliances Giveaways of faucet aerators, low -flow shower heads, and toilet flappers Existing Targeted toilet replacement for multi -family and low-income customers New Low-water use landscapes Irrigation system audits Existing Giveaways of rain gages, soil moisture indicators, and auto -shutoff hose sprayers Existing Irrigation pilot projects to gather data to assess current residential irrigation efficiency and evaluate savings associated with weather -based controllers and irrigation system audits Existing Coordination with land use authorities Existing Turf replacement program New Water -efficient industrial and commercial processes Evaluate rates, rebates, and incentive programs to encourage conservation and efficiency in this customer class New Water reuse Indirect reuse for snowmaking; non -potable reuse for wastewater treatment operations Existing Leak identification and repair System -wide water audits Existing AWWA M36 audits annually Existing Meter testing and replacement Existing Meter upgrades Existing Identification of unmetered/unbilled treated water uses Existing Distribution system sounding program Existing Information and public education Water Demand Management Coordinator Existing 2012 Conservation Plan and 2014 Water Demand Management Plan Existing Master plans/water supply plans Existing Print media Existing Webpages Existing Social media Existing Participation in Vail landscaper workshop Existing Outreach at Vail Farmers' Market Existing Outreach via local radio shows Existing Attendance at community events Existing Software platform to help customers understand and manage their water use New Landscaper, irrigation professional, and property manager education and outreach Existing Demonstration gardens New Appendix A Pg 2 May 1, 2018 - Page 143 of 269 DRAFT Category Programs Existing or New Rate structures and billing AMI conversion Existing Separate indoor/outdoor metering for commercial and mixed-use customers Existing Volumetric billing Existing Periodic water rate modifications Existing Monthly billing Existing Tiered rates Existing Sub -metering of indoor use by commercial and mixed-use accounts New Separate indoor and outdoor metering for new residential customers with greater than 5,000 square -feet of irrigated area New Rate updates including evaluation of water budgets New Irrigation and sprinkler account billing based on area delineations New Water -efficiency oriented water system impact fees New Expanded delineations of irrigated areas New Uniformity performance to ensure SFE count accuracy for consistent and accurate billing and water use tracking Existing Regulatory measures Water waste prohibition Existing Time of day watering restrictions Existing Day of week watering restrictions Existing Review of requirements for new water features Existing Landscape design/installation rules and regulations Existing Special irrigation permit for landscape establishment Existing Coordination with land use authorities on new development/redevelopment Existing Incentives Giveaways of faucet aerators, low -flow shower heads, and toilet flappers Existing Giveaways of rain gages, soil moisture indicators, and auto -shutoff hose sprayers Existing Rebates for weather -based irrigation controllers New Appendix A Pg 2 May 1, 2018 - Page 144 of 269 DRAFT APPENDIX B. IMPLEMENTATION, MONITORING, AND GOAL -SETTING 1.1 IMPLEMENTATION PLAN The Eagle River Water & Sanitation District and Upper Eagle Regional Water Authority employ a full-time water demand management coordinator that will be responsible for implementing the regional water efficiency plan with support from other staff members in the customer service, finance, planning, water, field operations, and community relations departments. The district and authority will continue to budget money for priority programs identified in the plan and may pursue Colorado Water Conservation Board (CWCB) water efficiency grants to further achieve our water efficiency goals. A phased implementation approach has been developed, with many programs being implemented immediately as a continuation of existing programs. A summary of the planned implementation schedule for new or substantially expanded programs is provided in TABLE 1. TABLE 1. PROGRAM IMPLEMENTATION SCHEDULE. Water Efficiency Activities Start Date Implementation Plan Continuing conversion to advanced metering infrastructure (AMI) technology Ongoing 100% by 2021 Non -revenue water activities, including American Water Works Association M36 audits Ongoing Quarterly committee meetings, annual audits, advanced metering, leak detection, and enhanced reporting Customer engagement 2018 Software/application platform release to allow customers to understand and track water use Communicating the value of water through rates and water -efficiency oriented water system impact fees, including investigation of water budgeting 2018 • Rate study • Collection of GIS data 2019 • Water system impact fee updates • Surface classification of GIS data 2020 Pilot water budgeting 1A program description is provided in Section 1.2 of this appendix for programs not described in the main body of the plan. Appendix B Pg 1 May 1, 2018 - Page 145 of 269 DRAFT Water Efficiency Activities' Start Date Implementation Plan Outdoor incentives and rebates 2019 • Pilot weather -based controller and rain shutoff device incentives/rebates • Pilot turf replacement program Irrigation system consultations Ongoing Continue to offer to customers and investigate local partnerships Partnership with irrigation professionals 2019 Pilot training opportunities for landscape/irrigation professionals Indoor efficiency upgrades (residential) 2018 Evaluate multi -family development retrofit project partnership opportunities Indoor incentives/rebates (commercial) 2019 Pilot incentives/rebates for commercial and/or mixed-use customers Coordination with land use authorities Ongoing Continue to align processes related to new developments, continue to provide support for policy and land use regulation updates Development of a landscape policy 2018 Requirement for district/authority approval of landscape/irrigation plans takes effect Dual metering and sub -metering 2018 Dedicated irrigation metering for homes with a irrigated area over an identified threshold, separate metering of business in commercial and mixed- use developments Develop goals for commercial and mixed-use customers 2018 Enhanced data collection and tracking (see section 1.4.2 of this appendix for additional details) Area -based accounts Ongoing Continue conversion of irrigation accounts to square -footage based accounts Snowmaking and golf course irrigation efficiency Ongoing Continue to work with our partners related to efficiency for these uses Appendix B Pg 2 May 1, 2018 - Page 146 of 269 DRAFT 1.2 INTERNAL PROGRAMS AND PARTNERSHIP OPPORTUNITIES In addition to the programs described in the main body of the plan, which have a customer engagement element, our organizations will continue to refine our operations to enhance environmental stewardship. Internal efforts will include: refining how we communicate the value of water to our customers through pricing; enhancing data collection and tracking to facilitate data driven management; and continuing to identify opportunities for customer engagement. Rates and Water -Efficiency Oriented Water System Impact Fees Rates and tiers are regularly updated to reflect changes in the cost of service. Our organizations have budgeted for a rate study in 2018. The following modifications will be evaluated as part of the future rate updates: Water budget rate structures. Water budgeting is intended to align tier pricing with efficient water use based on the specifics of an individual property. As a step toward implementing water budgeting, our organizations are pursuing collection of updated GIS imagery. Once the updated imagery has been collected it will be evaluated using surface classification techniques to allow for comparison of customer consumption data with irrigated area. Water budgeting will be evaluated as part of the 2018 rate study. Water system impact fees that encourage water efficient new developments. Impact fees can be a powerful tool for influencing the water efficiency of new developments. The district and authority will evaluate revising the current impact fee structure to include indoor and outdoor components that appropriately assign higher costs for outdoor demands, which are more consumptive of the resource and drive capacity to serve peak demand. Impact fee updates will likely occur following the master plan update project currently underway. Dual Metering Many commercial, mixed, and multi -unit residential customers have a separate meter for outdoor use, which provides a mechanism for separately evaluating indoor and outdoor water uses. All new accounts for these types of customers are dual metered. Two additional potential metering upgrades have been identified for consideration as part of this plan: 1 Dual metering of new single -unit residential customers with landscape areas above a certain threshold. 2 Sub -metering of customers and businesses served by one commercial or mixed connection. Currently, many of these types of customers are co -located with other businesses or with residential units in a building with one meter. Being able to separately meter business use is expected to improve data collection and help to develop efficiency goals based on the business operations. Appendix B Pg 3 May 1, 2018 - Page 147 of 269 DRAFT Area -Based Accounts The district and authority are implementing a program to measure irrigated areas for all irrigation -only accounts. Upon completion, water use by these customers will be compared to irrigation demand planning targets, which will be developed based on the evapotranspiration rate of the customer's location. This will allow for the identification of irrigation customers that may benefit from our support in increasing their efficiency. Landscape Policy The district and authority are developing a review policy for landscape and irrigation plans, which as of 2018, are required to be submitted to and approved by our organizations. The Town of Avon recently incorporated landscape requirements into the Town Municipal Code. Our organizations provided input on those requirements and will develop a policy that is consistent with our land use partners to the greatest extent possible to allow regulatory certainty for our customers. We will continue to strive to integrate review processes with our land use partners to reduce complexity associated with dealing with multiple requirements. 1.3 MONITORING AND EVALUATION The district and authority will review and update the regional water efficiency plan at least every seven years. We regularly monitor water use trends based on metered data that will continue to be collected. Progress toward meeting the water savings goals will be evaluated as part of our annual water demand reporting to the State as required under House Bill 1051, as well as when the water efficiency plan is next updated. This tracking and analysis will help determine what (if any) additional demand management measures are necessary to help the district and authority meet our stated goals by 2030. The district and authority will monitor the following on an ongoing basis, coordinated with 1051 reporting, until the next water efficiency plan update: • Total water deliveries • Water use by customer class • Number of active SFEs • Non -revenue water (percentage and Infrastructure Leakage Index value) • Water use per SFE, grouped by customer class • Outdoor water use per irrigated area, to the extent possible based on available data • Water use relative to water budgets, if adopted • Number of irrigation system consultations and associated savings • Number of smart controller incentives/rebates and associated savings • Turf replacement program details and associated savings • Information regarding non-residential efficiency audits • Water use regulations violations • Goal -setting information (as further described below) Appendix B Pg 4 May 1, 2018 - Page 148 of 269 DRAFT 1.4 GOAL SETTING Through the preparation of this plan, the district and authority determined that the collection of additional customer characteristics data will be instrumental in improving our ability to evaluate water use trends. The following sections provide a summary of actions that will be considered to improve data collection and the ability to set and track benchmarks by customer class. Goal -setting requires a significant amount of time and resources, and the approach is expected to evolve as more data becomes available and our tracking mechanisms develop. Accordingly, it will be an ongoing process dependent on available time and resources. 1.4.1 Residential The district and authority are interested in developing water budgets for residential customers. Budgets serve as water use goals for customers and are set based on the specifics of the customer's property. Until water budgets are developed, gpd/SFE by development type will be used as an indicator of efficiency. We are in the process of making the following updates in our customer database, in order to help with ongoing goal setting and evaluation process: • Sub -classification of residential accounts as single -unit or multi -unit • Tracking the number of dwelling units per multi -unit account 1.4.2 Commercial and Mixed -Use The efficiency of indoor use by commercial and mixed-use accounts is challenging to evaluate because efficient use can vary widely based on the type of business, volume of operations, and seasonal variation. This challenge is not unique to the district and authority, and published end use data from the commercial and institutional sectors is generally very limited. Accordingly, many utilities use local data to develop metrics for benchmarking as appropriate to their customers types. Following is a list of information that we hope to gather to assist in developing benchmarks for commercial and mixed- use customers2: • Building square footage • Hotel beds/units and guest occupancy • Track type(s) of business being served by account (e.g. retail/office, restaurant, industrial, institutional, etc.) • Pool/hot tub characteristics (e.g. surface area) • Students per school 2 See AWWA's National Survey of Commercial, Industrial and Institutional Water Efficiency Programs (2016). Available for download at: www.awwa.org/Portals/0/files/resources/water%20knowledge/rc%20water%20conservation /AWWAsUtilitySurveyofCllWaterEfficiencyProgramsReport.pdf Appendix B Pg 5 May 1, 2018 - Page 149 of 269 DRAFT 1.4.3 Irrigation -Only The district and authority are implementing a program to measure irrigated areas for all irrigation -only accounts. Upon completion, water use by these customers will be compared to irrigation demand planning targets based on an appropriate gallon per square foot per year value for the evapotranspiration rate of the area. Appendix B Pg 6 May 1, 2018 - Page 150 of 269 DRAFT APPENDIX C. PUBLIC REVIEW, ADOPTION, AND APPROVAL PROCESS 1.1 PUBLIC REVIEW The regional water efficiency plan was made available for public comment through the district's website. A request for public comments was also placed in the Vail Daily newspaper on XXXX, 2018. A printed copy of the plan was available for review at the district's office. A 30 -day public review process was held from XXXX, 2018, through XXXX, 2018. [This is placeholder text, we anticipate public notice will occur at the end of May.] 1.1 Responses to Public Comments Responses to comments will be prepared after the notice period is completed. 1.2 WATER EFFICIENCY PLAN ADOPTION The district and authority Boards reviewed the regional water efficiency plan after the public comment period was completed and conditional approval had been provided by Colorado Water Conservation Board (CWCB). On XXXX, 2018, both Boards approved the plan as presented. [or specify that revisions {dere made if necessary] Copies of the Board Resolutions adopting the regional water efficiency plan are attached. 1.3 WATER EFFICIANCY PLAN APPROVAL A draft of the water efficiency plan was submitted to the CWCB Office of Water Conservation and Drought Planning prior to the public review period on XXXX, 2018. CWCB comments have been addressed in this updated final version. On XXXX, 2018, the official notification was received that the plan was approved by the CWCB. Appendix C Pg 1 May 1, 2018 - Page 151 of 269 DRAFT APPENDIX D. COMPLIANCE WITH STATE PLANNING REQUIREMENTS Colorado Revised Statute § 37-60-126 requires a covered entity to develop, adopt, make publicly available, and implement a water conservation (efficiency) plan that will encourage its customers to use water more efficiently. According to the statute, a "covered entity" is a "municipality, agency, utility, including any privately owned utility, or other publicly owned entity with a legal obligation to supply, distribute, or otherwise provide water at retail to domestic, commercial, industrial, or public facility customers, and that has a total demand for such customers of two thousand acre-feet or more." Based on these criteria, both the Eagle River Water & Sanitation District and the Upper Eagle Regional Water Authority are covered entities. The Colorado Water Conservation Board (CWCB) provided grant funding to assist with the development of this regional plan through the Water Efficiency Grant Program, which provides financial assistance to communities and water providers for water conservation related activities and projects. These funds were used to enlist the assistance of ELEMENT Water Consulting to support our organizations' efforts to prepare this regional water efficiency plan. CWCB's ongoing support of water management activities for water providers through funding, technical support, and training workshops elevates local efforts which are critical to securing our state's water future. Key elements that must be evaluated in development of the plan, per statute, are listed below: a) Water -saving measures and programs including: I. water -efficient fixtures and appliances; II. low water use landscapes, drought -resistant vegetation, removal of phreatophytes, and efficient irrigation; III. water -efficient industrial and commercial water -using processes; IV. water reuse systems; V. distribution system leak identification and repair; VI. information and education; VII. conservation -oriented rate structures and billing systems; VIII. regulatory measures designed to encourage water conservation; IX. incentives to implement water conservation techniques including rebates. b) Role of conservation in the entity's supply planning. c) Plan implementation, monitoring, review, and revision. d) Future review of plan within seven years. e) Estimated savings from previous conservation efforts as well as estimates from implementation of current plan and new plan. f) Water demand management that may be implemented through land use planning. g) A 60 -day minimum public comment period (or other time period based on local ordinance). Appendix D Pg 1 May 1, 2018 - Page 152 of 269 DRAFT It is not required that each of these items be implemented, but that the planning organization consider each and adopt the programs that will help to achieve water savings goals set by the plan. See Appendix B for a comprehensive list of programs selected by the district and authority. 1.1 EAGLE RIVER REGIONAL WEP COMPLIANCE Our organizations developed this water efficiency plan, in part, to comply with C.R.S. § 37-60-126. Each element of compliance is documented below. A. Consideration of specific water efficiency measures. (I) Fixtures and appliances - Since 1994, our organizations have funded giveaway programs at various levels that provide customers with educational materials paired with indoor products such as faucet aerators, low -flow showerheads, and toilet flappers. Our giveaway programs are expected to continue with a shifted focus toward promoting fixture replacement in multi -family and low- income/workforce housing units where passive replacement is less likely. More information can be found in Section 4.1 of the plan document. (II) Outdoor water efficiency - Outdoor efficiency is a key focus of the demand management measures being implemented as part of this plan. Customers are currently offered the following outdoor water efficiency devices at no cost: garden hose nozzle with automatic shutoff, soil moisture probe, and rain gage. Irrigation system audits/consultations will also continue to be offered. New programs planned for pilot implementation include: incentives for weather -based controllers, rain shutoff devices, and a turf replacement program; training for landscape and irrigation professionals; and expanded billing of outdoor water use based on irrigated area. More information can be found in Sections 4.1 and 4.3 of the plan document and Section 1.2 of Appendix B. (III) Commercial, Industrial and Institutional (CII) measures - CII water efficiency is promoted through ongoing education efforts and conservation -oriented rate structures. Our organizations plan to evaluate rates, rebates, and incentive programs, especially those related to the replacement of fixtures and appliances, to encourage conservation and efficiency in this customer class. Sub -metering of customers and businesses served by one commercial or mixed connection is also being considered to improve data collection and help to develop efficiency goals based on the business operations. More information can be found in Section 4.2 of the plan document and Sections 1.2 and 1.4.2 of Appendix B. Appendix D Pg 2 May 1, 2018 - Page 153 of 269 DRAFT (IV) Water reuse systems - The district coordinates indirect reuse of effluent for snowmaking purposes. (V) Water loss and system leakage reduction - Our organizations work actively to address system water losses. The district established an interdepartmental committee in 2003 to address non -revenue water. Our organizations use industry standardized reporting methods to assess how well we are maintaining, repairing, and rehabilitating our systems for leakage control. Our organizations also undertake projects as needed to help operations stay within a target range. Recent projects include: advanced metering at water production sites; new reporting mechanisms for water used during system maintenance or for community needs like fire suppression system testing; and ongoing leak detection efforts using acoustic technology. Our organizations also conduct annual audits based on the AWWA M36 methodology and are in the process of implementing advanced metering infrastructure (AMI) to help identify leaks. More information can be found in Section 2 of the plan document. (VI) Information and public education - Public outreach and education is a key component of ensuring the continued success of our water demand management measures and helping to achieve targeted water savings. Our organizations will continue to engage with our customers to provide education through multiple channels. More information can be found in Section 2 of the plan document. (VII) Water rate structure - Our organizations currently bill customers monthly using 3 and 5 tier inclining block rate structures. Customers are given a water use allowance within each tier based on the size of their property or other factors. Pricing signals are a way of communicating to customers whose use is in higher tiers that their use may be inefficient. Future rate studies will evaluate water budget rate structures as well as tap fees that encourage the efficient use of water. More information can be found in Section 1.2 of Appendix B. (VIII) Regulatory measures - Our organizations have water use regulations that have been in place since 1995, which establish watering schedules to reduce peak demand, restrict watering to efficient times, and prohibit wasteful water use. (IX) Incentives - Indoor incentives such as faucet aerators, low -flow showerheads, and toilet flappers have been offered to all customers in the past, but future efforts will focus on multi -family and low Appendix D Pg 3 May 1, 2018 - Page 154 of 269 DRAFT income/workforce housing units where passive replacement is less likely. Current outdoor incentives include garden hose nozzles with automatic shutoffs, soil moisture probes, and rain gages, and future incentives may include weather -based controllers and rain shutoff devices. More information can be found in Section 4.1 of the plan document. B. Role of conservation in supply planning. As stewards of our community's water resource, we view increasing efficiency and reducing waste as the environmentally and economically responsible first step to securing our water future. This plan is part of our organization's overarching commitment to long range planning and preparedness. Other key planning efforts that complement this plan include water rights reports which describe our ongoing evaluation of our water supply and a master planning update effort that is currently underway to evaluate and address system infrastructure and treatment needs. This water efficiency plan focuses on water demand, and savings projected through this plan will be considered as part of our ongoing analysis of future supply need and availability. Our community has demonstrated that innovation and a commitment to resource stewardship can allow us to continue to grow while shrinking our per -SFE water footprint. More information can be found in Section 1 of the plan document. C. Plan implementation, monitoring, review, and revision. Our organizations employ a full-time water demand management coordinator that will be responsible for implementing the plan. Our organizations will continue to budget money for priority programs identified in the plan and may pursue CWCB water efficiency grants to further achieve our water efficiency goals. We regularly monitor water use trends based on metered data that will continue to be collected. Progress toward meeting the water savings goals will be evaluated as part of our annual water demand reporting to the State as required under House Bill 1051, as well as when the water efficiency plan is next updated. This tracking analysis will help determine what (if any) additional demand management measures are necessary to help the district and authority meet our stated goals by 2030. More information can be found in Sections 1.1 and 1.3 of Appendix A. D. Future review of plan within seven years. Our organizations plan to review and update this water efficiency plan every seven years, or as needed. During this review, progress toward achieving the stated efficiency goals will be evaluated. E. Estimated savings from previous conservation efforts and current plan. Water use by the district has decreased from an average of approximately 209 gpd/SFE over the 2003-2007 period to a 2013-2017 average value of approximately 189 gpd/SFE. This equates to a reduction of 10%, which is consistent with the goal identified in the 2012 Water Conservation Plan, and is approximately 309 ac-ft/yr. Water use in the authority has decreased from Appendix D Pg 4 May 1, 2018 - Page 155 of 269 DRAFT about 258 gpd/SFE over the 2003-2007 period to a 2013-2017 average value of 217 gpd/SFE. This equates to a total savings of 15% and approximately 769 ac-ft/yr. Through this planning effort, the district and authority have established future savings goals of 6% and 9%, respectively. This equates to 140 ac-ft/yr in the district and 430 ac-ft/yr in the authority. More information can be found in Sections 2 and 5 of the plan document. F. Land use planning. Water demand management may be implemented through land use planning and through enforceable, recorded contracts. We have initiated efforts to coordinate with our land use authority partners in approval processes, outdoor landscape planning and development of land use ordinances that support water efficiency. Measures being considered include: updates to land use regulations/codes; coordination on verifying compliance with irrigated area limitations in place for specific communities; landscape and irrigation system design and installation regulations, as well as plan review and inspection requirements; and aligning development review and approval processes to integrate water efficiency and improve customer experience. More information can be found in Section 4.1 of the plan document and Section 1.2 of Appendix B. In addition to coordination with land use authority partners, the authority and district have entered into contracts with developers to establish water budgets for some new developments. G. Public comment period. A 30 -day public review process was held from XXXX, 2018, through XXXX, 2018, as described in Appendix C. A 30 -day review procedure is consistent with [reference document]. [A summary will be added after the review period is complete that states comments were responded to or that no comments were received.] Appendix D Pg 5 May 1, 2018 - Page 156 of 269 Water Supply Outlook May 1, 2018 — Diane Johnson Awe oirAW EAGLE RIVER WATER & SANITATION May 1, 2018 Page 157oP2tiL9gTR1CT w/o' EAGLE RIVER WATER & SANITATION DISTRICT Vail Mountain SNOTEL site 25.0 22.5 20.0 Current water year X30 -year Median (1981-2010) —Lowest year on record (2011-12) a12.5 aT w ; 10.0 7y O 7.5 5.0 2.5 0.0 FeWeV.WctifieWil"," *Snow Water Equivalent is a measure of the water content in snow. erwsd.org 4Vessk vsts May 1,201 opfow EAGLE RIVER WATER & SANITATION DISTRICT Vail Mountain SNOTEL site 25.0 22.5 20.0 17.5 - Current water year — 30 -year Median (1981-2010) — Lowest year on record (2011-12) 2nd lowest (tie) on record (2001-02) — 2nd lowest (tie) on record (2014-15) a 10.0 a 7.5 5.0 2.5 0.0 N . r e F ce ,, e4erve "te. *Snow Water Equivalent is a measure of the water content in snow. erwsd.org NV( C PSP 3 May 1,201 w/o' EAGLE RIVER WATER & SANITATION DISTRICT Copper Mtn SNOTEL site 20.0 17.5 15.0 a L c 12.5 zzr c '5 10.0 az w Current water year 30 -year Median (1981-2010) Lowest year on record (1980-81) 5.0 2.5 0.0 *Snow Water Equivalent is a measure of the water content in snow. 4 May 1, w/o' EAGLE RIVER WATER & SANITATION DISTRICT Fremont Pass SNOTEL site 22.5 20.0 17,5 15.0 c c m 12.5 a D. W ` 10..0 O N 7.5 5.0 2.5 0.0 - Current water year — 30 -year Median (1981-2010) — Lowest Year on Record (2001-02) qP qi>$r4 Ng tie ti , ,,,,/ til , *Snow Water Equivalent is a measure of the water content in snow. erwsd.org 5 May 1,201 EAGLE RIVER WATER & SANITATION UISTRICT U.S. Drought Monitor APRIL 24, 2018 Eagle County is DO (abnormally dry) Reduced from D1 on April 3. Drought Intensity Scale: DO — D4 May 1, 2018 - Clean Water. Duality Life: " opf-e' EAGLE RIVER WATER & SANITATION DISTRICT Western U.S. May 1, 2018 Westwide SNOTEL Current Snow Water Equivalent (SWE) % of Normal May 01, 2018 Notice: We anticipate this map will not be available next year due to staffing constraints_ Alternate maps: httpsll go.usa.govlxnzxk Current Snow Water Equivalent SWE Basin -wide Percent 011981-2010 Median unavailable' :50% 0 - 69% '70-89% ■ 90-109% 110 - 129% ■ 130-149% . >= 150% Data unavailable at dm of posting measoremed is pet roartsergoavo at ft. lime of year Provisional data subject to revision USDA .0NRCS Miles 75 150 300 The 500w water equivalent percent of normal represents the current snow water equivalent found at selected SNOTEL sites in or near the basin compared to the average value for those sites on this day. Data based on the first reading of the day (typically 00:00). Prepared by OSDAINRCS National Water and Climate Center Portland. Oregon http rftwww.wc c. me s. usda. gov May 1,2018- CEean Water. Duality Life: " igrApe' EAGLE RIVER WATER & SANITATION DISTRICT Gore Creek USGS station above Red Sandstone Creek 825 • Median since inception (2000-2017) � Lowest year an record (2012) Current year Daily Mean Discharge, cubic feet per second (CFS) 600 525 450 375 300 0 ,,,,,,,,,w/F//efeoceee/re, Historical median peak: 802 CFS, June Streamflow: 158 CFS (4/30/18 daily mean) = 148% of median May 1,201 w/o' EAGLE RIVER WATER & SANITATION DISTRICT Eagle River USGS station below Avon wastewater slant 2400 2200 2000 U7 LL 0 1800 0 6' 1600 ▪ 1400 1200 c3 — Median since inception (2000-2017) � Lovirest year an record (2012) ,Current year 1 ❑ i6 600 400 200 0 % !F'Ww � � k , /,,,,,,,,, Historical median peak: 2,260 CFS, June 5 www. erws d. a rg Streamflow: 670 CFS (4/30/18 daily mean) = 157% of median May 1,201 opf-e' EAGLE RIVER WATER & SANITATION DISTRICT Water Use Regulations GIA' AGCRES5E.S THAT MAY WATER TIMES Monday — NO OUTDOOR ATE F USE Tuesday Odd Wocinesday Even Thursday Odd Friday Even Saturday Odd 5unday Even Biafora 102m or Aber 4pm (MI DN IGHT TO 1OAM OR 4PM TO M IDNIG HTS girt% May 1,2018 - CE an Water. Duality Life: " EAGLE RIVER WATER & SANITATION DISTRICT CONTACT Customer Service: customerservice@erwsd.org 970-477-5451 Communications & Public Affairs: Diane Johnson djohnson@erwsd.org 970-477-5457 Web: erwsd.org Twitter: @VailCOwater May 1,201 Eagle River Regional Water Efficiency Plan Vail Town Council Amy Schweig, Community Relations Assistant Maureen Mulcahy, Water Demand Management Coordinator May 1,2018 Aire oilivr EAGLE RIVER WATER & SANITATION May 1,2018- Page 168op2161 TRIGT EAGLE RIVER WATER & SANITATION DISTRICT Eagle River Water & Sanitation District Upper Eagle Regional Water Authority EAGLE RIVER WATER & SANITATION DISTRICT Where does our water come from? EAGLE RIVER WATER & SANITATION DISTRICT Why water efficiency? --;;;..t -.•:';`.• ‘: I • • • 4 % 4 6 4 -• • • • 4 ii. 4 4 4 * s . • IAZ•4 010 la I 6 ' • '.. • • I. • ' ...to; .. • f • ... : . , 4 % 1 eb,., ••. . P . .10 ..9 0 4 . 6 • .. 1 . .. • . • a 411 • • 8 0 • - ', .., 7...... • ..% • a s ■ • • :I I't x ' - • 4 . .... ....: .4, , - • . . . . x. ' li• • ._ `.- }Taw d iiird EAGLE RIVER WATER & SANITATION DISTRICT Efficiency savings -to -date Changes from 2008 to 2017 Number of Use per Total customer SFEs1 SFE deliveries District (Vail) 6% Authority 9% 7% 1A single-family equivalent (SFE) is a multiplier assigned to each customer account for billing purposes. The SFE is based on account characteristics square footage for residential accounts (up to 3,000 square feet) and meter size for business accounts 5 EAGLE RIVER WATER & SANITATION DISTRICT Why a water efficienc •Ian? Understanding water use „m EAGLE RIVER WATER 8 SANITATION DISTRICT cNan warva, walk! eke.' a 11 Eagle River Regional Water Efficiency Plan Programs that meet customer needs Conservation and efficiency goals r T May 1,2018-P r3arf `a or. Quality Life: " EAGLE RIVER WATER & SANITATION DISTRICT Understanding water use: residential customers 37% District (Vail) Efficiency Type 1 Total Indoor Outdoor Efficiency Type 2 7 EAGLE RIVER WATER & SANITATION DISTRICT Water efficiency tools it Outdoor incentives and rebates EAGLE RIVER WATIR i SANITATION Irrigation system consultations and artnershi • with irri• ation • rofessionals Eagle River Regional Water Efficiency plan VI Turf to native vegetation conversion �� Coordination with land use authorities May 1, 2018 - Ciari Water. Quality Life." EAGLE RIVER WATER & SANITATION DISTRICT Why do we care about outdoor use? 1 O o IQ 3 1 0.1111 -41W Al& r1 Wastewater Treatment Facility • i Drinking Water Facility EAGLE RIVER WATER & SANITATION DISTRICT It's not about using less water It's about wasting less water Example 1 Example 2 Exam • le 5 iiird EAGLE RIVER WATER & SANITATION DISTRICT Savings Goals for the District Total metered water deliveries (acre-feet/year) 2,400 2,350 2,300 2,250 2,200 2,150 2,100 2,050 2,000 Treated water use projections Baseline Active Ot(\ eOHO 00O 00> 009 00O 00?0(1)00O Ori"\ "(1O 00O OHO 140 acre- feet/year 11 EAGLE RIVER WATER & SANITATION DISTRICT How you can make a difference • Be a role model • Inform others • Update code EAGLE RIVER WATER & SANITATION DISTRICT Stakeholder Outreach Period EAGLE RIVER WATER 8 SAKITATiOM DISTRICT CWw W K .. W Wly a1K" f. • Eagle River Regional Water Efficiency Plan Town of Vail Landscaper Workshop April 12 Edwards Metro District April 19 Berry Creek Metro District April 19 Arrowhead Metro District April 25 Vail Town Council May 1 Vail Recreation District May 10 Cordillera Valley Club Metro District May 15 Eagle River Watershed Council May 15 EagleVail Metro District May 17 Avon Town Council May 22 Beaver Creek Metro District May 23 Town of Vail Lunch with the Locals May 23 EAGLE RIVER WATER & SANITATION DISTRICT Next steps Board initiates public notice 1 April/May Stakeholder Outreach r June 30 -Day Public Review Board Adoption July., 1 Final Plan Review 14 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: HCE Gilman to Avon Transmission Line Project Update PRESENTER(S): David Bleakley & Jenna Weatherred, Holy Cross ACTION REQUESTED OF COUNCIL: Informational only; no action required. BACKGROUND: Holy Cross Energy proposes to construct an 8.65 -mile -long 115 kV transmission line connecting Avon and Gilman substations. Construction and operation of the new transmission line would provide increased service resilience and minimize substantial outage risk to customers in the communities of Vail, Eagle Vail, Avon, Edwards, and parts of Eagle as well as provide a back-up electrical transmission service for the towns of Minturn and Red Cliff and all Xcel customers in that area. Holy Cross is communicating to the local community about the projce because it is such a large, valley -wide project and HCE is proposing to add this line to minimize risk to the electrical substation/transmission system that serves Vail and the region. ATTACHMENTS: Description Holy Cross Presentation May 1, 2018 - Page 182 of 269 Gilman to Avon 115kV T -line 1. Project Purpose and Need for both HCE and Xcel Energy. 2. Discussion of preliminary routes. 3. FS299 Application 4.The NEPA process. 5.Typical single pole @115kV. 6.Google Earth fly over simulation. May 1, 2018 - Page 183 of 269 Why is HCE looking at this? 1. Minimize risk to the HCE Transmission System. 2. Any extended outage to the Vail -Eagle corridor results in risks to public health, safety and security. 3. Long range load growth considerations. 4. Gilman/Avon line solves these issues. May 1, 2018 - Page 184 of 269 Why is Xcel looking at this? 1. Gilman substation is on the end of a 16 mile radial (one source) transmission line. Any failure on the line results in an outage for Minturn and Redcliff (7/20/2017). 2. Robinson Rack switching station feeds the radial transmission line. Failures in the station may results in an outage for Minturn and Redcliff. 3. The Gilman/Avon provides another source to the Gilman substation. This creates a looped transmission (two sources) system which is far more reliable and resilient May 1, 2018 - Page 185 of 269 4 Why is Xcel looking at this? BEAVER COOLEY MESACRE EIS Brecken- LOEII ON ridge .-'' RAC May 1, 2018 - Page 186 of 269 5 Preliminary route study -t- - Avon Substation r c• 1 . ••..,, N.,.... 1 .--- `..... - '7••..... "i4. •/--/ z., ' .i :".... ! , .... -1 II i / ...... *.•.., Z/F: • • •11.2.,, S., 1 ,....._ \ \ V\ ?: '''::/./ of 1 •.‘ Nii i / \ ‘ l'AiiieucAoraNd i I 1 : if 1 \ .1Bi i c -Ni 1 \ 1 Holy Cross Wilderness ..." 11 , sst i 1 li ...F.," I' GiEman Substation 8 _., eflc_. -1- '• '-:,:. AO' _ Mintu May 1, 2018 - Page 187 of 269 SF299 application to the NFS HCE initial SF299 application included using the Roadless area was submitted January 2017. This was eventually denied by National Forest Service. The reason... "As long as another route exists, roadless must be avoided". HCE submitted another SF299 application in August 2017, avoiding the Roadless areas. This route roughly follows the railroad tracks through town. May 1, 2018 - Page 188 of 269 7 9 of 269 Next steps. Once the SF299 application is accepted, the NEPA (National Environmental Policy Act) process will begin. • HCE/NFS will select a NEPA contractor. • Notice of intent to prepare an EIS • Public Scoping and Comments • Draft EIS • Public Review and Comments • Final EIS • Final EIS Public appeal period • Record of Decision. May 1, 2018 - Page 190 of 269 9 E Typical Single Pole @115KV i May 1, 2018 - Page 191 of 269 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Discussion about Tier IV Education & Enrichment Funding Criteria & Strategy PRESENTER(S): Mia Vlaar, Economic Development Director ACTION REQUESTED OF COUNCIL: Information update only BACKGROUND: On April 3, 2018, the Commission on Special Events (CSE) presented the goals and criteria for the Education and Enrichment (EE) category to Council. Following discussion, the Council asked CSE to provide further information on the EE category for a deeper discussion. ATTACHMENTS: Description 3.4 Education & Enrichment Memo and Presentation May 1, 2018 - Page 192 of 269 TOWN OF VAIL' Memorandum To: Vail Town Council From: Mia Vlaar, Economic Development Director Date: April 25, 2018 Subject: Education & Enrichment Events and Programs Background: On April 3, 2018, the Commission on Special Events (CSE) presented the goals and criteria for the Education and Enrichment (EE) category to Council. Following discussion, the Council asked CSE to provide further information on the EE category for a deeper discussion. At the direction of Town Council, the CSE has developed and refined criteria and a scorecard for the EE category over a period of several years. The scorecard, created through collaboration and approved by a vote, allows the CSE to grade events and programs within the EE category according to priorities set by Council. Events and programs funded in the EE category have performed well and continue to provide value to the Vail community. The CSE appreciates the direction provided by Council, which it has taken to secure some of the most successful events on the Town's calendar. The CSE recommends Council affirm the current process for EE category selection and evaluation. EE as a Percentage of Town Council Special Event Funding EE category events and programs, while currently representing 17% of the approximately $894,000 currently allocated to the CSE, actually represent approximately 7.5% of Town Council funding plus CSE funding for special events, which currently totals approximately $2 million. EE as Achieving Majority of CSE Key Objectives EE events and programs accomplish four of the six key CSE objectives, while being assessed using the approved EE category scorecard. EE events and programs have a less measurable short term economic impact, but have a positive longer term effect: 4/25/2018 Page 1 May 1, 2018 - Page 193 of 269 a. Drive Positive Economic Impact (occupancy, sales tax, group business, return guests). ✓ EE events and programs support the underlying creation of positive economic impact by educating workforce, a building community and bringing people into Vail. b. Attract Destination Guests who book overnight rooms. ✓ While EE events and programs don't generally create overnight visitation, they bring less easily measured, longer term, workforce, community and leadership benefits to the community. EE as Achieving CSE Key Objectives ✓ EE events and programs overachieve on Net Promoter Score, leading all events in this category. ✓ EE Scorecard has been modified to include growing EE category to include target participant diversity to involve more destination guests. Long Term vs. Short Term Economic Benefit While measurable economic outcomes for EE funding are challenging to identify in the short term, Council directed CSE to fund the EE category with: ✓ "...events that provide opportunities for intellectual dialogue, foster a Health and Wellbeing reputation for Vail, promote problem solving around current issues, deliver an educational component, enhance leadership skills and reinforce the fabric of the community." (CSE Tier IV Memo to Vail Town Council - 1/21/2014) EE category events and programs include professional and personal training and development, support for diverse and disabled communities, support for local students, education and development featuring unique Vail assets and more. All these programs provide long term value to residents, employees, managers and business owners, and support a more vibrant, educated and engaged community. 4/25/2018 Page 2 May 1, 2018 - Page 194 of 269 Questions from the CSE for the council's consideration: 1. How could EE events work to elevate the Vail brand beyond consideration as only a destination for outdoor recreation? Should that be a goal for Vail? 2. Is the Town of Vail/council mission and vision being accomplished with the current EE programming? Where is the programming excelling or falling short? 3. How do events and EE programming provide intangible benefits to Vail residents? How do they attract new residents? 4. What is the definition of the the guest who works in Vail, lives down valley and identifies themselves as a "Vail" person? How do they fit into the vision for events? 5. How important is diversity in programming? 6. Should the heads in beds component be expected across all events in both categories? What if it's not relevant to the specific event or program? 7. What is the commitment and role of the council and CSE in providing events and programming to the local community? 8. Which share of budget, events and programs should provide opportunities for the local community to be educated, enlightened and engaged? 9. Should EE events be exclusive to a certain audience and closed to others? The Vail Veterans Program has a highly specialized audience. How does this type of program embody the goal of what the EE category is designed to do? 10. Should EE events be required to include an element directed at the guest experience? For example with the Vail Centre, how can their programs focus on guests and perhaps create a stumble upon or ambient experience? (Ambient events support the guest experience, but are not the driver of visits.) 11. What is the stance on ambient events? Should the CSE emphasize and fund activities and events that provide repeat entertainment and mood in Vail? 4/25/2018 Page 3 May 1, 2018 - Page 195 of 269 Education & Enrichment Events & Programs DfsJffiJJofi 0.11 May 1, 2018 PU11401260 F VAIL CSE Purpose To develop and deliver a calendar of events that accomplishes the following objectives: ✓ Align events with the Vail Brand: Like Nothing on Earth ✓ Drive Positive Economic Impact (occupancy, sales tax revenue, group business, return guests) ✓ Generate funding leverage ✓ Attract destination guests; from out of state, international and in-state, who book overnight rooms ✓ Oversee an optimal event calendar ✓ Achieve a superior community and guest experience: Net Promoter Score TOWN OF VAIL. Town of Vail 1 CSE 1 5/1/2018 May 1, 2018 - Page 197 of 269 2 CSE Tier IV Memo to Vail Town Council - 1/21/2014 Per the request of the Vail Town Council, the CSE issued an RFP in December 2013 for events seeking support under the newly defined TIER IV Category: "Life Long Learning." Specific criteria supporting this goal was developed, so as not to compete with the events that have a larger potential to generate room nights and contribute to a significant ROI. The TIER IV Category of funding is more heavily weighted to events that provide opportunities for intellectual dialogues, foster a Health and Wellbeing reputation for Vail, promote problem solving around current issues, deliver an educational component, enhance leadership skills and reinforce the fabric of the community. Town of Vail 1 CSE 1 5/1/2018 TOWN OF VAIL May 1, 2018 - Page 198 of 269 3 Educational and Enrichment Strategy & Goals Strategy: Deliver a diversity of educational programming, participants and disciplines. Goal: Promote leadership development, intellectual opportunities and health and well-being ✓ Shall be part of the CSE RFP process ✓ Potential to build the Vail Brand as an educational and well-being destination ✓ Local, regional, (and when appropriate) national and international media exposure ✓ Economic impact may be in the future: Potential to return economic benefits as participants share their experiences to individuals and groups within their spheres of influence Events Falling into this Category: Vail Symposium, Vail Centre, Betty Ford Alpine Gardens, Vail Veterans, TEDx Vail, Community Art Program, Starting Hearts Day of Learning, SkiforMS Town of Vail 1 CSE 1 5/1/2018 TOWN OF VAIL May 1, 2018 - Page 199 of 269 4 Education & Enrichment Scorecard HMI DE V411 Com ml•slon SCORECARD: EDUCATIONAL AND ENRICHMENT EVENTS Criteria Ratin Potential to achieve one or more of the following: Enhance Leadership Skills: locally, nationally, internationally Foster a Health and Well Being reputation for Vail 0-25 Provide opportunities far intellectual dialogues and problem solving Deliver an educational component Create a lasting impact on the community Brand Opportunity Builds the Vail Brand 0-15 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit: Audience _ Optimize quality of participants to improve future economic opportunity 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 9-19 Growth Potential Continues to evolve by delivering fresh content, enhanced experiences 0-10 Achieves national/global recognition and participation Marketing Strength Extent and quality of promotional and marketing reach 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 Maximum Score 100 Town of Vail 1 CSE 1 4/13/2018 Recreational, Cultural & Community Scorecard TOWN OF UAit SCORECARD: RECREATIONAL. CULTURAL & COMMUNITY EVENTS Maximum Score 100 May 1, 2018 - Page 200 of 269 5 Criteria Rating Out of Region Guests (Current mix 50%) 0-10 Regional Destination Guests (Current mix 32%) 0-5 Potential to Increase Room Nights and Revenues: International Guests (Current mix 336) 0-5 Drive Group Business 0-5 Increase Sales Tax Revenue 0-10 Brand Fit Supports the Vail Brand 0-10 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit Optimize visitor mix (age, income, demographic targets per research data) 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-5 Growth Potential Continues to evolve by delivering fresh content, enhanced experiences 0-10 Promotes an atmosphere of vitality, fun and celebration Extent and quality of promotional and marketing Marketing Strength "reach" 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 Maximum Score 100 May 1, 2018 - Page 200 of 269 5 Education & Enrichment Net Promoter Score (NPS) Vail Arts Program' Vail Kids Adventure Games Gourmet on Gore Betty Ford Alpine Gardens Programming Pink Vail Lacrosse Shootout Taste of Vail (Lamb Cookoff) Melee in the Mountains Burton US Open Vail Symposium Taste of Vail Fall Food & Wine Classic F. Mkt. - Farm to Table Dinners Vail Family Fun Fest Vail Craft Beer Classic Outlier Offroad Festival Vail Summer Blue Grass Series Vail Yeti Hockey Club King of the Mountain Volleyball Prep Baseball Reports West Champs. Spring Back to Vail (concert) Vail Valley Cup Vail Arts Festival Town of Vail 1 CSE 1 4/3/2018 Mt 18% 27% 25% 33% 32% 39% 71% 66% 65% - 64% 63% 58% 50 • 53°/d 47% 45% 79% 77% 75% 91% ■ 87% 185% 83% ° EE Programs score in the top 13 with NPS (out of 23) Average: 58% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Net Promoter Score May 1, 2018 - Page 201 of 269 6 2018 EE Funding Allocations 1 2 3 4 5 6 7 8 9 10 11 2018 Education & Enrichment Category: $151 Event Start Date End Date Vail Centre Programmatic Support 1/1/2018 11/30/2018 Vail Symposium 2018 Season 12/7/2017 8/31/2018 Vail Veterans Winter Family (Jan) & Winter Mountain Adventure (March) 1/21/2018 3/9/2018 Betty Ford Alpine Gardens 11/1/2017 9/30/2018 TEDxVail 2/1/2018 2/4/2018 Community Art Events for the Town of Vail 1/1/2018 12/31/2018 2nd Annual Day of Learning 8/23/2018 8/25/2018 SKI for MS 2018 2/24/2018 2/24/2018 8150 High Altitude Entrepreneurs - VailBiz Challenge 3/4/2018 4/28/2018 Benches on Bridge Street 7/16/2018 8/31/2018 Project Funway 2018 2/10/2018 2/10/2018 Total ,500 AVERAGE SCORE (out of 100) Total Score (out of 700) Amount of 2018 Funding Requested 2018 Final Funding Allocated % of funding allocated from their original request Notes/Conditions for Funding from CSE 80 81 558 85 593 $ 60,000.00 $ 45,000.00 $ 45,000.00 $ 35,000.00 20,000.00 75% 78% $ 18,000.00 $ 20,000.00 $ 15,000.00 $ 25,000.00 $ 15,000.00 Please seek additional sponsorship and there was a concern about managing in kind donations. Try to run leaner events, f&b, sustainable practices. Address generation gap in terms of programming and improve marketing and social media content Market to national audience, move Vail Veterans move to CRC for 2019 funding process. CSE would ike to continue a conversation about the opportunity for a community event/interaction. 73 508 18,000.00 $ 12,500.00 69% 71 66 495 12,500.00 5,000.00 $ 7,000.00 4,000.00 56% Work on additional sponsorships. Activate within other events, seek out funding and partnerships with other events. Largest % of increase in EE category. Change name of event from 2nd Day of Learning, add "Vail" to the event name. Please reach out further to Vail Health for additional funds. 67 471 $ 10,000.00 0% 52 363 $ 35,000.00 $ 0% 48 336 $ 10,000.00 $ 0% $ 260,500.00 $ 151,500.00 *Red color text = new event applications for 2018 Extend event days, add workshops, please provide more detailed, polished presentation and plan. TOWN OF WAIL . Town of Vail 1 CSE 1 5/1/2018 May 1, 2018 - Page 202 of 269 7 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Update on the status of recycling in the Town of Vail and Eagle County PRESENTER(S): Mark Hoblitzell, Environmental Sustainability Coordinator ACTION REQUESTED OF COUNCIL: Informational only; no action is requested. BACKGROUND: This update will provide information on recycling rates as well as recycling education and outreach efforts. This presentation will include information updated from the 2016 update to council. The Vail Town Council adopted a community -wide recycling ordinance in 2014 as part of efforts to reach waste diversion goals established in the 2009 Environmental Sustainabililty Strategic Plan. As part of the ordinance, haulers are required to report data to the Town of Vail on recycling rates and tonnages. ATTACHMENTS: Description 3.5 Community Recycling Memo Update 3.5 Community Recycling Update Presentation May 1, 2018 - Page 203 of 269 TOWN OF VAIL' Memorandum To: Vail Town Council From: Community Development Department Date: May 01, 2018 Subject: Community Wide Recycling Update I. Purpose This presentation provides an update to the Vail Town Council on the Community Wide Recycling Ordinance adopted in 2014. A brief update on the status of waste diversion in Eagle County is also included. II. Background In support of the Vail Town Council's value of environmental stewardship and efforts to grow a balanced community and enhance the guest experience, the 2009 Environmental Sustainability Strategic Plan established the following waste diversion goal: Goal #1, Solid Waste Stream Reduction and Recycling, Reduce the amount of Town of Vail landfill contributions by 10% within 5 years and 25% within 10 years (2019). The 2010 baseline studies show area diversion rates as follows: • Town of Vail: 9% (residential) and 19% (commercial) • Eagle County: 14.7% • National Average: 34.5% The 2014 ordinance added a new chapter to Title 5 of the Vail Town Code establishing the following: 1. Recycling rates embedded with trash hauling rates 2. Residential volume based pricing (Save as You Recycle) 3. Prohibition on recyclable materials discarded as trash 4. Waste hauler registration and data reporting May 1, 2018 - Page 204 of 269 III. Recycling Program Outreach Since the 2016 Town Council recycling update, outreach efforts have included the expansion of the Love Vail campaign, use of digital and print media, radio ads and interviews, distribution of educational materials, and in-person outreach. • Holiday Education Blitz: Educate residents and guests during the high season on local recycling best practices https://www.vaildaily.com/news/off-the- hill-town-of-vail-offers-recycling-tips-for- the-holidays/ Town of Vail • Love Vail Campaign: The Love Vail Brand has expanded to include digital media and additional educational materials that have been distributed to residents, property owners, and lodging providers. • Education and Outreach: Ongoing staff outreach has brought businesses including Solaris, West Vail Mall, Evergreen Hotel, McDonalds, Subway, and more into compliance with the recycling ordinance. Special events like the Spring Hard to Recycle event and America Recycles Day collection events diverted over 16 tons of material in 2017. Page 2 May 1, 2018 - Page 205 of 269 IV. Community Recycling Rates Recycling rates throughout the Town of Vail have steadily increased since adoption of the 2014 ordinance. In 2017, the Town achieved a combined 22% recycling rate (Figure 1). Based on sampling data, recycling rates tend to peak over the summer high season near 28%. This data includes municipal solid waste (MSW) or material that is collected on regular routes and does not include materials generated through construction and demolition activities. These numbers are an aggregate of hauler data submittals collected through sampling periods over the course of the year. 2017 TOV Tonnage Estimate 2016 TOV Tonnage Estimate 2015 TOV Tonnage Estimate MSW 9,832 MSW 8,995 MSW 8,126 Recycling 2,755 Recycling 2,224 Recycling 1955 Recycling Rate 22% Recycling Rate 20% Recycling Rate 19% Figure 1. Town of Vail Recycling Rata Residential participation since the 2016 update has fluctuated with a high of 78% in 2016 and dropping back to 72% in 2017(Figure 2). Participation rates are the number of people setting out recycling on a given collection week. Participation rates may not necessarily represent overall compliance depending on occupancy in a given collection week. Multi -family and commercial properties tend to have much higher participation rates at 94% and 97% respectively. Compliance efforts at commercial properties have focused on ensuring that public facing recycling receptacles are available if trash cans are present. TOV Residential Recycling Participation Rates Figure 2. 2017 Residential Participation Rate Trash and Recycling Curbside Only Trash Curbside *Hauler Data Submitals Municipal Operations Town of Vail municipal operations continues to divert material through single stream recycling, composting, and other waste diversion practices. 2016 and 2017 numbers are included below (Figure 3). Town of Vail Page 3 May 1, 2018 - Page 206 of 269 2016 Collection Events: 2016 TOV Operations Spring 16 Collection Event Scrap Metal 40,000 lbs E -Waste 10,835 lbs Scrap Metal Vehicle Oil (TOV Recovery) 1,360 gallons Spring PaperShre 1,000 lbs Vehicle Oil (TOV Recovery) Vehicle Oil (Mesa Environmental) 1500 gallons Spring HHW 5477 lbs Vehicle Oil (Mesa Environmental) Chipping and Composting 300 yards Total 17,312 Ibs Chipping and Composting E -Waste 2,500 lbs 10,199 lbs E -Waste 2993 Ibs Total Fall 16 Collection Event lbs TOV Drop Site E -Waste 5676 lbs Co -Mingle 53.02 tons Paper Shred 1937 Ibs Paper 52.95 tons Total 7613 lbs TOV Drop Site Cardboard 49.78 tons 2016 Total Collect 12 Tons Co -Mingle Total 155.75 tons Town of Vail 2017 Collection Events 2017TOV Operations Spring 17 Collection Event: Scrap Metal 42 Tons Paper Shredding: 1,940 lbs Vehicle Oil (TOV Recovery) 1,500 gallons clothing 550 lbs Vehicle Oil (Mesa Environmental) 2,000 gallons HHW (Paint/Checr 4,844 lbs Chipping and Composting 400 yards E -Waste 10,199 lbs E -Waste 2993 Ibs Total 17,533 lbs Municipal Compost (VHW Service) Fall 17 Collection Event TOV Drop Site E -Waste 11,635 lbs Co -Mingle 46.66 tons Paper Shred 3,320 lbs Paper 49.95 tons Total 14,955 lbs Cardboard 43.84 tons 2017 Total Collecti 16 Tons Total 140.45 tons Figure 3. Municipal Waste Diversion Operatio V. Eagle County Update In 2017, Eagle County received a Recycling Resource Economic Opportunity (RREO) grant to complete an updated waste characterization study at the landfill. This study identified waste diversion opportunities and potential for waste diversion in the county. The report is currently available in draft format and has not officially been released. Early findings indicate approximately 80.8% of material entering the landfill can potentially be diverted (Figure 4) using normal and in many cases existing reuse, recycling, compost, or other recovery programs. Northwest Colorado Waste Diversion Study Figure 9 — Potential for Diversion through Typical Recycling Programs (2017) Trash, 19.2% CO.,-, 13.9°% �P O Other IIazardous/ +Special W asle, 12.0% Rery dablcs, 20.3% _Organics, 34.6% Figure 4. Eagle County Waste Diversion Potential Town of Vail Page 4 May 1, 2018 - Page 207 of 269 Eagle County waste diversion and recycling rates peaked in 2015 and have since been steadily declining. Currently, the county is matched with the Town of Vail at a 22% recycling rate (Figure 5). The table below includes data from haulers taking materials out of the county in addition to material processed at the Eagle County Materials Recovery Facility. Eagle County Diversion Rates Recycled Material (Residential & Commercial) 2010 Tons 2011 Tons 2012 Tons 2013 Tons 2014 Tons 2015 Tons 2016 tons 2017 tons MSW Residential and Commercial a' 4,188 7,036 7,595 8,284 9,535 13,683 11,735 10,743 Organics ' 5,907 4,231 3,856 4,808 6,432 4,798 5,134 4,175 HHW and Ewasted 34 55 60 102 125 138 130 144 Total MSW Recycled 10,129 11,322 11,510 13,194 16,092 18,619 16,998 15,061 Total MSW Disposed' 58,547 47,472 47,336 46,246 48,693 50,549 51,430 52,676 Total MSW Generated 66,676 58,794 58,846 59,440 64,785 69,166 68,428 67,737 MSW Recycling Rate f 14.7% 19.3% 19.6% 22.2% 24.8% 26.9% 24.8% 22.2% Diverted Materials (Industrial) 2010 Tons 2011 Tons 2012 Tons 2013 Tons 2014 Tons 2015 Tons 2016 Tons 2017 tons Diverted Materials (non -MSW) 855 1,595 2,669 1,583 1,734 521 96 92 Total Recovered Material (Residential, Commercial, and Industrial) g 10,984 12,917 14,179 14,777 17,826 19,140 17,094 15,153 Total Solid Waste Disposed 86,988 82,539 68,480 69,552 78,862 78,505 82,770 84,022 Total Solid Waste Generated 97,972 95,456 82,659 84,329 96,688 97,645 99,863 99,175 Diversion Rate 11.2% 13.5% 17.2% 17.5% 18.4% 19.6% 17.1% 15.3% 'Includes, Glass, Plastics 41 - 47, OCC, DNP, OP steel, tires, aluminum 'Sources: Vail Resorts, Waste Management, Honeywagon, Costco & City Market, Eagle County MRF, Eagle County Landfill Sources: HoneywagonTOV, Grub Dump, Eagle County Landfill d Sources: Eagle County HHW, ERI, Metech, Blue Star 'Total MSW disposed is total landfill tonnage minus diverted materials and industrial (C&D)waste 'Total MSW recycled/total MSW generated cTotal MSW recycled + total industrial diverted Figure 5. Eagle County Waste Diversion Rates VI. Discussion The Town of Vail has an adopted goal of 25% waste reduction by 2020. Currently, the 2009 Environmental Sustainability Strategic Plan is in the process of being updated and more ambitious zero -waste goals are being discussed by the community. In order to achieve these and future goals, additional work is required and may include the following: • Dedicated annual funding for waste reduction education • Increased enforcement of current regulations • Development of composting requirements or incentives • Construction and demolition waste diversion standards • Updates and to development requirements • Council discussion of a municipal hauling contract • Increased regional partnerships on waste diversion projects Town of Vail Page 5 May 1, 2018 - Page 208 of 269 PRESENTATION BY Mark Hoblitzell Environmental Sustainability Coordinator Community Wide Recycling Update 2018 - Page 209 of 269 Public Outreach and education Town of Vail 1 Community Development • Expansion of "Love Vail" campaign • Holiday Education Blitz • Special Collection Events • Compliance through Education May1,2018-Page210of26 WN OF VAIL. Town of Vail Recycling Rates 2017 TOV Tonnage Estimate 2016 TOV Tonnage Estimate 2015 TOV Tonnage Estimate MSW 9,832 MSW 8,995 MSW 8,126 Recycling 2,755 Recycling 2,224 Recycling 1955 Recycling Rate 22% Recycling Rate 20% Recyding Rate 19% Town of Vail 1 Community Development May 1, 2018 - Page 211 of 26'9 N OF VA I L' Residential Recycling Participation Residential Recycling Participation Rates Town of Vail 1 Community Development Trash and Recycling Curbside Only Trash Curbside May 1, 2018 - Page 212 of 26 WN OF VA I L' Commercial Recycling Commercial Recycling Participation Recycling Not Recycling Town of Vail 1 Community Development Multi -Family Recycling Participation Recycling Not Recycling May 1, 2018 - Page 213 of 26 WN OF VA I L' Municipal Operations and Collection Events Town of Vail 2017 Collection Events 2017 TOV Operations Spring 17 Collection Event: Scrap Metal 42 Tons Paper Shredding: 1,940 lbs Vehicle Oil (TOV Recovery) 1,500 gallons clothing 550 lbs Vehicle Oil (Mesa Environmental) 2,000 gallons HHW (Paint/Checmicals, etc) 4,844 lbs Chipping and Composting 400 yards E -Waste 10,199 lbs E -Waste 2993 lbs Total 17,533 lbs Municipal Compost (VHW Service) Fall 17 Collection Event TOV Drop Site E -Waste 11,635 lbs Co -Mingle 46.66 tons Paper Shred 3,320 lbs Paper 49.95 tons Total 14,955 lbs Cardboard 43.84 tons 2017 Total Collection Events: 16 Tons Total 140.45 tons Town of Vail 1 Community Development May 1,2018- Page 214of26'90 N OF V4IL. County -wide Update Northwest Colorado Waste Diversion Study Figure 9 — Potential for Diversion through Typical Recycling Programs (2017) Trash, 19.2% -, C&D,139% Other Hazardous/ Special Waste, 12.0% Recyclables, ‘‘ 20.3% Town of Vail 1 Community Development Organics, 34.6% Northwest Colorado Waste Diversion Study: • Potential for up to 80% waste diversion based on current landfill samples May 1,2018- Page 215of26'90 N OF VAIL. Eagle County Diversion Rates Recycled Material (Residential & Commercial) 2010 Tons 2011 Tons 2012 Tons 2013 Tans 2014 Tons 2015 Tons 2016 tons 2017 tans MSW Residential and Commercial ab 4,188 7,036 7,595 8,234 9,535 13,683 11,735 10,743 Organics' 5,907 4,231 3,856 4,808 6,432 4,798 5,134 4,175 HHW and Ewaste d 34 55 60 102 125 138 130 144 • • • Total MSW Recycled 10,129 11,322 11,510 13,194 16,092 18,619 16,998 15,061 Total MSW Disposed ' 58,547 47,472 47,336 46,246 48,693 50,549 51,430 52,676 Total MSW Generated 68,676 58,794 58,846 59,440 64,785 69,168 68,428 67,737 MSW Recycling Rate 14.7% 19.3% 19.6% 22.2% 14.E 26.9% 24.8% 211% Diverted Materials (Industrial) 2010 Tons 2011 Tans 2012 Tons 2013 Tans 2014 Tons 2015 Tons 2016 Tans 2017 tons Diverted Materials (non•MSW) 855 1,595 2,669 1,533 1,734 521 96 92 Total Recovered Materia! (Residential, Commercial, and Industrial)i 10,984 12,917 14,179 14,777 17,826 19,140 17,094 15,153 Total Solid Waste Disposed 86,988 82,539 68,480 69,552 78,862 78,505 82,770 84,022 Total Solid Waste Generated 97,972 95,456 82,659 84,329 96,688 97,645 99,863 99,175 Diversion Rate 11.2% 13.5% 17.2% 17.5%May1824%- 4926 6f 2617.11 15.3% Discussion Goal #1, Solid Waste Stream Reduction and Recycling, Reduce the town to reducing the amount of Town of Vail landfill contributions by 10% within 5 years and 25% within 10 years (2019). • Dedicated annual funding for waste reduction education • Increased enforcement of current regulations • Development of composting requirements or incentives • Construction and demolition waste diversion standards • Updates and to development requirements • Council discussion of a municipal hauling contract • Increased regional partnerships on waste diversion projects May 1, 2018 - Page 217 of 260WN OF VAIL. TOWN OF VAIL my TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Compensation Plan and Philosophy Discussion PRESENTER(S): Krista Miller, HR & Risk Management and Pete Ronza and Dr. Bob Greene, Pontifex Consulting ACTION REQUESTED OF COUNCIL: Informational only; no action required BACKGROUND: The Town conducted a request for proposals earlier this year for a compensation study. Pontifex Consulting was selected by the review committee and is here to provide an overview of the process. Council is asked to listen to the presentation and as provide feedback on the upcoming compensation study. ATTACHMENTS: Description Presentation May 1, 2018 - Page 219 of 269 Compensation Study Project Overview Presentation April 30, 2018 OW PONTIFEX CONSULTING GROUP, LLC TOWN OF VAIL May 1, 2018 - Page 220 of 269 Pontifex ConsultingGroup • Created twelve years ago by seasoned professionals • Experience as practitioners and consultants • Experience in public sector across the country • Service — This is your project not ours • Provide customized solutions based on client needs, resources and culture • We do not provide "out -of -box" solutions or automated programs that we make "fit" your organization into May 1, 2018 - Page 221 of 269 1 1 2 P Q N T 1 F E X Study Purpose Internal Equity — Objective method of determining internal worth, relationships and career paths External Competitiveness - Benchmark against competitive labor markets Process Equity - Provide means to update and maintain pay plan Culturally appropriate Financially responsible May 1, 2018 - Page 222 of 269 Study Tasks Analyze job descriptions to identify relevant skill sets Develop appropriate classification structure recommendations Collect & analyze market data (compensation and benefits) Develop new salary structure(s) recommendations Recommendations on employee benefits program offerings May 1, 2018 - Page 223 of 269 5 Classification Structure 1 Supports internal worth/equity Provides career ladders/paths where practical Recommends allocation of covered classifications in new system Provides policies for maintenance of system May 1, 2018 - Page 224 of 269 Compensation Philosophy Designed to fit culture, internal and external realities, organization's strategy, and HR strategy Designed to attract, retain and motivate high performers in critical roles Realistic given the Town's economic/financial situation Culture is a critical consideration May 1, 2018 - Page 225 of 269 7 Compensation Study Validate Town's competitive labor markets Design and conduct a custom survey for labor market competitors Provide analysis of benefits (Total Compensation) Provide financial impact and implementation recommendations May 1, 2018 - Page 226 of 269 1 Competitors ■ Organizations that you compete against to attract and retain talent ■ There are different labor markets: - Industry - Geography - Organization size ■ Town jobs are recruited and retained from different job markets May 1, 2018 - Page 227 of 269 8 P Q N T 1 F E X Market Analysis DOES NOT: Place a dollar value on individual employees Reflect performance Place a dollar value on employee performance Reflect internal equity . Ignore supply and demand Market Analysis DOES: Determine average minimum and maximum value of skill set in the competitive labor market May 1, 2018 - Page 228 of 269 9 P Q N T 1 F E X Final Report Job evaluation results Compensation analysis results Implementation methods Financial analyses Administrative policies and procedures recommendations May 1, 2018 - Page 229 of 269 Final Result =Pay System Competitiveness in relevant labor market Ability to be maintained/updated Document to use to begin conversations with Town Manager and Town Council for implementation May 1, 2018 - Page 230 of 269 Contact Information ► Pete Ronza, Project Leader, Minneapolis - pronza()pontitex-hr.com - 612.8 03.3 516 ► Dr. Bob Greene, Project Consultant, Chicago - rgreene@pvntifex-fir.cvm - $47.477.3124 - Website - www.pontifex-hr.com May 1, 2018 - Page 231 of 269 12 P U [V T 1 F E X May 1, 2018 - Page 232 of 269 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Local Housing Authority Interview PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Conduct interview. BACKGROUND: There is one vacancy to fill on the Vail Local Housing Authority. The term is five years ending May 31, 2023. There will be one interview conducted during the afternoon meeting and an appointment made during the evening meeting. The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include budget approval, policy recommendations, advocacy, staff oversight, strategic and long- term planning, and making recommendations for development and acquisition parameters. ATTACHMENTS: Description Memo VLHA050118 May 1, 2018 - Page 233 of 269 TOWN Oft) Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: May 1. 2018 Subject: Interviews and appointment to Vail Local Housing Authority (VLHA) I. SUMMARY Town Council will have an opportunity to interview and appoint one person to the Vail Local Housing Authority during the May 1 afternoon and evening meeting. There is one vacancy on the board; the appointment will serve a five-year term ending May 31, 2023. There is one applicant who is currently serving on the Authority, Molly Morales. She joined the board in March 2016 when there was a resignation. Her attendance during the past two years has been at 80% of the meetings (missing nine of 46). The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include budget approval, policy recommendations, advocacy, staff oversight, strategic and Tong -term planning, and making recommendations for development and acquisition parameters. Technical experience in one of the following areas is desirable: financing large projects and developments, construction management, planning, design, and legal agreements. The current members and terms are shown below: VLHA Board Members: Board Member Term Expires James Wilkins 2019 Steve Lindstrom 2020 Mary McDougall 2021 Francisco Meza 2022 Molly Morales 2018 II. BACKGROUND The eligibility criteria includes the following, 1) must be a full time resident of the Town of Vail, or 2) must be a full time resident of Eagle County and employed with a business that is registered with the Town of Vail. May 1, 2018 - Page 234 of 269 Proposed interview questions below: 1. The VLHA advises the Town and staff on matters of both affordable housing policy and implementation strategies. What particular experience do you have with formulating housing policy and implementation strategies? 2. Why are you uniquely qualified to serve on the Vail Local Housing Authority? 3. If you where to be appointed the VLHA, what are one or two specific areas of focus that you would recommend the VLHA spend it's time in the coming months? 4. The Town of Vail has many volunteer opportunities for citizens to serve on a board or commission. What is it about the work of VLHA that interests you in serving? How do you think your involvement will make a difference? 5. What is one "out of the box" idea you would recommend the VLHA and the Town pursues in its efforts to address issues of affordable housing in our community? 6. It is often said "your systems are set up to get the results you get". What is it about the current system of providing affordable housing in our community that you would change to get a different result? ATTACHMENTS ■ Applicant Letter of interest Town of Vail Page 2 May 1, 2018 - Page 235 of 269 April 10, 2018 Vail Town Council 75 S. Frontage Road Vail, CO 81657 Dear Vail Town Council Members, I am writing this letter to express my interest in running for another term on the Vail Local Housing Authority (VLHA). Over the last two years, I have served as a member of the authority where I believe we have made great strides in housing, but I do think we have a lot more to accomplish. My passion in maintaining and building a community is something that I believe I bring to the authority. I am very involved in the day to day housing issue that many locals and people moving here face which I know I am a voice for since I experience it firsthand. I also am not afraid to speak up and disagree or push back on things I believe are not in the best interest of the town or the community. I am very involved in other task forces throughout the community and believe I bring that to the VLHA as well. My dedication and passion for housing comes from my professional experience as well as my personal experience. I am willing to put as much time and dedication as possible to make sure we as a town continue to meet our goals and maintain and build the community around us. Vail Health also supports me in this role as a large employer of this valley that faces this issue daily. I believe I would be a great asset to the Vail Local Housing Authority and believe that you should consider re-electing me for another term. Sincerely, 0t)ycWS Molly Mora es 970-471-0741 Mollv.ca.murphv@gmail.com May 1, 2018 - Page 236 of 269 v VAIL HEALTH PO Box 40,000 I Vail, CO 81658 1 (970) 479-7272 vailhealth.org April 3, 2018 Vail Town Council 75 S Frontage Road Vail, CO 81657 Subject: Molly Morales' Vail Local Housing Authority Recommendation Dear Vail Town Council members, This is a recommendation for Molly Morales to be a member of the Vail Local Housing Authority. As you have seen in Molly's first term on the Housing Authority, she has solid knowledge of the Valley's housing challenges and excellent communication skills to discuss any issue. Molly also understands not only the housing issues facing the hospital, but also the challenges facing all the demographic groups in the Valley. Molly is dedicated and passionate about contributing to solutions facing the Vail Valley housing issues and has served extremely well in her role as the hospital's expert on dealing with all projects dealing with leases and property management. Any questions please don't hesitate to contact me. Sincerely, t --f x/79 :71/ Rick Smith Chief Administrative Officer AVON I BEAVER CREEK 1 BRECKENRIDGE I EAGLE I EDWARDS I FRISCO I GYPSUM I SILVERTHORNE I VAIL May 1, 2018 - Page 237 of 269 AIOgc6Chamber MA MUM `of the Year P110 fAt1IB/0• PAATAEABNIP• April 2, 2018 Vail Town Council 75 S Frontage Road Vail, CO 81657 Dear Vail Town Council members, It is with great pleasure that I offer this recommendation for Molly Morales to serve on the Vail Local Housing Authority board. Molly brings a wealth of experience and knowledge to the Housing Authority, including: • Extensive knowledge on housing in Vail and throughout the valley • Creative thinking when it comes to housing • Young and innovative demographic to the board • Dedication to serve • Passionate about housing - she does this every day for Vail Health • Willing to not always agree and ask the hard questions Molly brings a passion for community building and community engagement in all she does; she has shown a real commitment toward community involvement and engagement, and a passion for housing. For example, Molly has been actively engaged in various community issues including workforce housing and serving on the Partnership's Housing Task Force and Workforce Housing Coalition. Molly would be a great addition to the VLHA; her experience in housing is certainly a valued skill set. Of equal importance, her community involvement shows a desire to contribute the voice of a young professional who is working hard to make a career in the Vail area to various community programs and organizations. The VLHA would benefit from her professional experience, as well as her voice, and would be aligned with the Town of Vail's goals to engage young professionals on various town boards and committees. Please reach out with any questions on Molly's background or contributions. I encourage you to select her for the Vail Local Housing Authority. Sincerely, 1(.142 Chris Romer President & CEO Vail Valley Partnership 97 Main Street, Suite E201, Edwards, CO 81632 VailValle vPartnership. com May 1, 2018 - Page 238 of 269 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Local (Liquor) Licensing Authority Interviews PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Conduct interviews. BACKGROUND: There are two vacancies on the Vail Local (Liquor) Licensing Authority. The term is two -years ending May 31, 2020. Duties of the five -member board include a review and licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages in accordance with said Colorado Statutes, and for the local administration of the Colorado Liquor, Beer Code, Special Events Permits and the Colorado Liquor Rules. ATTACHMENTS: Description Memo VLLA050118 May 1, 2018 - Page 239 of 269 TOWN IMO Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: May 1, 2018 Subject: Interview and appointments to Vail Local (Liquor) Licensing Authority (VLLA) SUMMARY The Town Council will have an opportunity to interview two applicants for two vacancies on the Vail Local (Liquor) Licensing Authority (VLLA) during the May 1 afternoon meeting. The appointments are for two year terms, ending May 31, 2020 and will be made during the evening meeting. II. BACKGROUND There are five members appointed by Town Council to serve on the Vail Local (Liquor) Licensing Authority. The VLLA is established pursuant to the provisions of Colorado Revised Statutes section 12-46-103(4), section 12-47-103(9), and the Town Charter section 8.6, and is a commission which oversees the licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages and for the local administration of the Liquor Code of 1935 and the Fermented Malt Beverages Act in accordance with said statutes. The VLLA meets the second Wednesday of each month to consider new liquor licenses, renewals, transfers and special event liquor permits. Those serving must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Kirk Hansen and Donovan Sornig have submitted letters of interest for serving on this board and both meet the criteria outlined above. Current VLLA members are shown below; Hannigan is term limited. The letters of interest are attached and the position vacancy was advertised with a public notice in the Vail Daily and posted on the Town of Vail website the past couple of weeks. Liquor Board Members: Board Member Term Expires Luca Bruno 2019 Michael Hannigan 2018 Bart Longworth 2019 Ross Cohen 2019 Craig Arseneau 2018 May 1, 2018 - Page 240 of 269 Proposed questions include: • Please describe what you think the role of the Vail Local (Liquor) Licensing Authority includes and why you are interested? • Will your work schedule allow you to attend this meeting during the morning mid week, 2nd Wednesday of each month? • Describe any experience you have serving on other boards? Attachments ✓ Letters of interest Town of Vail Page 2 May 1, 2018 - Page 241 of 269 Kirk Hansen April 16, 2018 Mr. Greg Clifton, Town Manager and the Town of Vail Council 75 S. Frontage Rd. Vail, CO 81657 : sent via email only Dear Town of Vail Manager and Town Council Members, I am writing to you today to express my interest in serving on the Town of Vail Liquor Advisory Board. My motivation is to help my community in a small way by serving on this Board to help residents and guests have the best dining, recreation and entertainment experience while in Vail. My family moved to Vail in 1988 and living here has been a wonderful experience and a great place to raise our two boys. My wife Julie serves on your Art in Public Places Board. My previous civic involvement includes: • Eagle County Planning Commission Board • Town of Vail Planning and Environmental Commission Board • Town of Vail Marketing Committee • Town of Vail Recreation District Board Member • Vail Resorts Mountain Host (Red Jacket) Sincerely, Kirk Hansen 4010 FALL LINE DRIVE, VAIL, CO 81657 303.718.7140, KIRKJFIANSEN@MSN.COM May 1, 2018 - Page 242 of 269 Patty McKenny From: Donovan Sornig <donovan@mtnstandard.com> Sent: Wednesday, April 25, 2018 5:13 PM To: Patty McKenny Subject: Town of Vail Liquor Board Interest Patty, My name is Donovan Somig, and it has come to my attention that there is an opening on the liquor board at the Town of Vail. I would like this note to serve as my official "letter of interest" to be considered for this seat. I am currently employed as the Dining Room Manager at Mountain Standard, and have been with the company for 5 years. I reside at 1265 North Frontage Road, Vail, CO, and have been a Town of Vail resident for 12 years. I consider myself to be very community minded, and look forward to the opportunity to be considered for this role of service for the Town. Feel free to contact me with any further questions via e-mail or on my cell phone (313-647-2527). Sincerely, Donovan Donovan Sornig Bar Manager Dining Room Manager Mountain Standard donovan@mthstandard.com 1 May 1, 2018 - Page 243 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Gore Valley Trail Interpretive Program Update ATTACHMENTS: Description 5.1 Interpetive Installation Contract Memo TOWN OF 1 X41 May 1, 2018 - Page 244 of 269 TOWN OF VAIL. Memorandum To: Town Council From: Community Development Date: May 1, 2018 Subject: Gore Valley Trail Interpretive Program Planning Contract I. PURPOSE As part of the implementation of the Gore Creek Strategic Plan, the Town of Vail is seeking to expand its Gore Creek Education and Outreach program and reach new audiences through an interpretive walk along the Gore Valley Trail, the recreation path that parallels Gore Creek. Some portions of this trail sees more than 1,000 daily users on busy summer days, therefore so education in this area has high potential to reach a large new audience. The purpose of this memorandum is to provide the Vail Town Council a process summary on the Gore Valley Trail Interpretive Program, Phase 1 contract with Conservation by Design. II. BACKGROUND The Gore Creek Strategic Plan activities include a broad range of educational opportunities including digital, events, personal consultations in the field, partnerships, printed, and physical structures. Activities such as lawn -care workshops, friendly competitions, and increasing informational signage will help reach full-time residents, part-time residents, and visitors at different locations across town and during critical periods throughout the year. —Gore Creek Strategic Action Plan pg. 23 As such, staff released a Request for Qualifications (RFQ) for firms to begin the process of developing an interpretive installation along the Gore Valley Trail on February 12, 2018 with the following stated goals: 1. Raise community awareness of the importance of riparian habitat through interactive exhibits and media. 2. Engage trail users and educate them about macroinvertebrates, aquatic ecosystems and wildlife. 3. Communicate how community members can do their part to Restore the Gore. May 1, 2018 - Page 245 of 269 4. Draw the attention of trail users to the riverine and riparian ecosystems that the Gore Valley Trail meanders through and educate them about the importance of these ecosystems. 5. Reach a new audience of 50,000 trail users each summer. Responses Staff received seven responses to the RFQ for a firm to design, create and install an interpretive installation along the Gore Valley Trail. Most of the firms that submitted were highly qualified and proposals ranged from traditional interpretive panels to web - based smartphone interfaces and augmented reality games and scavenger hunts. The selected firm was chosen because they are not committed to any single approach but rather proposed a rigorous scoping process with community stakeholders to help Vail determine a resort scale and appropriate approach and final product that best suits the town's needs and message. An initial round of phone interviews with the Watershed Education Coordinator narrowed the field to five firms. Extended panel interviews conducted over the phone including input from the Economic Development Director, Environmental Sustainability Manager, Watershed Education Coordinator, an interpretive expert from Walking Mountains Science Center and a representative from Hopkins Architecture resulted in a unanimous selection of Conservation by Design as the most qualified based on the ability of the firm to: o Develop a creative and engaging way to educate trail users about the issues facing Gore Creek and its tributaries. o Raise awareness of the important role wetlands, rivers, creeks and riparian areas play in the life cycles of many Colorado species. o Inspire appreciation for little known or under -appreciated species and the important, outsized role they play in the Gore Creek ecosystem. o Find creative ways to draw the attention of trail users to scenery and habitats that they may otherwise have overlooked. o Use the natural features along the Gore Valley Trail as a teaching tool. o Develop educational content that raises awareness of Gore Creek's impairment, the importance of riparian habitat, fosters appreciation for riverine and riparian ecosystems and offers tools to take action. o Use creative, interactive methods to distribute the core message and content. The initial contract with Conservation by Design will be for a three-month planning phase which will help determine the best approach to a unique and creative interpretive installation that suits the needs of the Vail community and which achieves the goals of raising awareness and initiating action to restore Gore Creek. Conservation by Design Town of Vail Page 2 May 1, 2018 - Page 246 of 269 will undertake scoping and brainstorming exercises in the local community and will conduct interviews with stakeholders and focus groups. III. NEXT STEPS Staff will enter into an agreement with Conservation by Design to complete the scoping and planning phase for a Gore Valley Trail interpretive installation in an amount not to exceed $15,000. This contract will only cover the initial planning and design phase of the project. Fabrication and installation of interpretive installations will occur under a separate contract. Town of Vail Page 3 May 1, 2018 - Page 247 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: March 2018 Sales Tax Report ATTACHMENTS: Description 5.2 March 2018 Sales Tax Report TOWN OF 1 X41 May 1, 2018 - Page 248 of 269 MEMORANDUM April 25, 2018 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: March 2018 Sales Tax Vail will collect an estimated $296,200 in additional March sales tax to bring collections up to $4,072,634. March will be up 11.8% or $430,227 from March 2017 and up 0.4% or $14,667 from budget. May 1, 2018 - Page 249 of 269 Month 2006 2007 2008 2009 2010 2011 2012 Town of Vail Sales Tax Worksheet Estimate 3/25/2018 2013 2014 2015 2016 2017 Budget 2018 Collections Budget Variance % Change from 2017 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,711,555 3,573,026 (138,529) -4.09% -3.73% February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,692,592 3,693,323 3,792,409 99,086 2.70% 2.68% March 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,642,407 4,057,967 4,072,634 14,667 11.81% 0.36% AIL III Total April 7,978,069 1,280,324 8,488,395 1,330,740 9,375,574 1,098,918 7,713,129 1,235,941 7,826,747 1,156,934 8,742,242 1,191,690 9,035,963 1,183,087 10,063,128 1,069,186 10,748,849 1,280,641 11,344,706 1,370,929 11,710,800 1,089,749 11,060,211 1,386,780 11,462,845 1,302,300 11,438,069 (24,776) 3.42% -0.22% May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 659,475 656,359 June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,458,576 July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,215,649 2,318,094 August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,863,949 1,893,544 September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,406,484 October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 936,954 950,679 November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 997,716 1,002,771 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,695,305 3,594,348 Total 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 26,046,000 May 1, 2018 - Page 250 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: February 2018 Vail Business Review ATTACHMENTS: Description 5.3 February 2018 Vail Business Review TOWN OF 1 X41 May 1, 2018 - Page 251 of 269 TOWN OFD 75 South Frontage Road West Vail, Colorado 81657 vailgov.corn Vail Business Review February 2018 April 25, 2018 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of February. Overall February sales tax increased 2.7% with retail increasing 3.1%, lodging increased 2.1%, food and beverage increased 6.3%, and utilities/other decreased by 8.8%. Excluding the out of town category; sales tax for the month of February was up 2.9%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator May 1, 2018 - Page 252 of 269 February TOWN OF VAIL BUSINESS REVIEW TOM OF VAIL- Sales Tax Newsletter February 2018 Sales Tax February 2017 Collections February 2018 Collections February % Change VAIL VILLAGE Retail 511,623 524,606 2.54 % Lodging 848,643 783,474 -7.68 % F & B 596,110 607,943 1.99 % Other 13,190 15,378 16.58 Total 1,969,566 1,931,401 -1.94 % LIONSHEAD Retail 231,197 232,832 0.71 % Lodging 576,040 584,575 1.48 % F&B 154,192 155,990 1.17% Other 9,561 5,718 -40.20 % Total 970,990 979,115 0.84 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 207,195 213,852 3.21 Lodging 142,072 231,714 63.10 % F & B 40,534 77,227 90.52 % Other 11,948 5,656 -52.66 % Total 401,748 528,450 31.54 % OUT OF TOWN Retail 115,843 128,078 10.56 % Lodging 55,155 56,678 2.76 F & B 1,852 1,283 -30.71 % Utilities & Other 177,610 166,834 -6.07 % Total 350,460 352,873 0.69 % 4/25/2018 9:30:17 AM emGovPower Page 1 of 2 May 1, 2018 - Page 253 of 269 February TOWN OFTOWN OF VAIL BUSINESS REVIEW VAIL Sales Tax Newsletter February 2018 Sales Tax TOTAL February 2017 Collections February 2018 Collections February Change Retail 1,065,857 1,099,369 3.14 % Lodging And Property Mgmt 1,621,910 1,656,440 2.13 % Food and Beverage 792,688 842,444 6.28 % Other 212,309 193,585 -8.82 % Total 3,692,764 3,792,409 2.70 RETAIL SUMMARY February February February 2017 2018 yo Collections Collections Change RETAIL -FOOD 162,119 166,527 2.72 RETAIL -LIQUOR 67,628 66,838 -1.17 % RETAIL -APPAREL 180,491 183,181 1.49 RETAIL -SPORT 462,080 470,863 1.90 RETAIL -JEWELRY 21,581 22,248 3.09 RETAIL -GIFT 5,161 5,458 5.76 RETAIL -GALLERY 3,301 1,820 -44.87 RETAIL -OTHER 163,440 182,363 11.58 RETAIL -HOME OCCUPATION 58 72 24.69 Total 1,065,857 1,099,369 3.14 % 4/25/2018 9:30:17 AM emGovPowe r Page 2 of 2 May 1, 2018 - Page 254 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: April Revenue Update ATTACHMENTS: Description April Revenue Update TOWN Of UAIL May 1, 2018 - Page 255 of 269 TOWN OF VAIL REVENUE UPDATE May 1, 2018 Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $4,072,634 up 11.8% from last year and up 0.4% compared to budget. Year to date collections of $11,462,845 are up 3.42% from prior year and down 0.2% from budget. Inflation as measured by the consumer price index was up 2.4% for March. The annual budget totals $26.0 million. Part of the large variance to prior year collections is due to the Easter holiday falling in March for 2018 (Easter was in April for 2017). Once April tax collections are remitted, staff will combine the monthly data for March and April to compare to the prior March/April in order to eliminate the variances caused by the holiday. Real Estate Transfer Tax (RETT) RETT collections through April 25 total $1,888,514 up 25.1% from this time last year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through April 25 total $660,975 compared to $278,509 from this time last year. The annual budget totals $1,975,900. Parking Revenue Season to date: Pass sales from November through April total $1,241,595 up 22.2% from prior winter season. The significant increase in pass sales was largely due to the purchase of blue passes by Vail Health due to loss of parking during construction. Daily sales from the parking structures from November through April total approximately $3,685,336, down 6.7% from the prior winter season. May 1, 2018 - Page 256 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description 5.5 VLHAAPriI 10, 2018 Meeting Results TOWN OF 1 X41 May 1, 2018 - Page 257 of 269 Vail Local Housing Authority TOWN UFO Meeting Results MEMBERS PRESENT Steve Lindstrom James Wilkins Molly Morales Mary McDougall Francisco Meza Staff Lynne Campbell George Ruther Greg Clifton Tuesday, April 10, 2018 Regular Meeting 3:00 PM — 5:00 PM Vail Town Council Chambers 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT The Board reviewed and approved the March 27, 2018 meeting results. Motion: Morales Second: Wilkins Vote: 5-0 They also reviewed and approved the April 3, 2018 meeting results as presented. Motion: Meza Second: Morales Vote: 5-0 Ruther addressed the VLHA suggesting they enter executive session to discuss Resolutions 2 through 5, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type 111 Deed Restriction), specifically regarding lender acknowledgements. The current version of the lender acknowledgement doesn't address the Town is first in line on the lien. Lindstrom reviewed additional Gury details of agreement. Ruther said the Board could act on the resolutions subject to lender acknowledgement subject to subordination. Morales questioned if the deed restriction states the foreclosure language. Ruther believes the Board needs that clarification before action taken to approve resolutions. Page 1 May 1, 2018 - Page 258 of 269 Lindstrom asked Ruther's opinion to act on resolutions or wait. Ruther stated the lender acknowledgement needs clarification prior to approval. We want to ensure deed restriction doesn't go away if foreclosure. Morales made a motion to table the resolutions review and approval of items to obtain clarification of lender acknowledgement. Motion: Morales Second: Wilkins Vote: 5-0 Up next was review of the Annual Resale Lottery Criteria for a Town Council memorandum. Campbell was to write memo based on past board meeting comments from VLHA March 27, 2017 meeting and December 19, 2017 Town Council memorandums. Ruther suggested the board review the application submittal requirements regarding employment. The Board discussed workforce changes and how locals qualify today, including the digital work force. Suggestion was for applicants to prove they are providing a service to locals and participating in community. Lindstrom asked if Ruther anticipated eligibility carry over in all lotteries moving forward. Clifton said this is a relevant discussion. His experience with other boards showed the challenge was on the back end. He believes this is what lies ahead for compliance. Examples include long travel experiences, teacher sabbaticals, and other. He suggested thinking of the process to hear exemption and develop criteria for exemption. Review in a hearing, it would be noticed, owners would state case and Board would render decision. He believes the authority would be a good tribunal. There then would be a record to support decisions. Morales asked if there are protected classes, FMLA, etc. Ruther said those are listed in guidelines. He sees biggest one unaddressed is technology of doing business. We need some consideration and thought toward this subject. There is a change in how people work. We deal with retirement, extended leaves, job loss. Morales asked when reviewing the guidelines would the Board review in VLHA and then make recommendation to Town Council. Ruther stated there would be a joint Town Council and Vail Local Housing Authority meeting to discuss policy. Clifton said May or June. Lindstrom reviewed the lottery criteria proposed to Council December 19, 2017. There were two items Council wanted additional information. Item #2: Allow current residential property owners, including vacant residential land, to participate in the lottery. Item #3: Phase out the weighted preference and tiered systems and replace them with a true lottery process, effective June 2018. The third item to discuss would be the change in how people work. George suggested the annual resale lottery criteria would be on the April 17, 2018 evening agenda. Page 2 May 1, 2018 - Page 259 of 269 Wilkins wanted to know if he should have something prepared. Ruther said to hold off on change people after discussion with TC policy. Staff will write memo for Town Council April 17, 2018 meeting. Morales commented the difference for those working as contracted employee but paid elsewhere, working local vs. remote office for clients outside Eagle County. The Board needs to determine clarification of the work. Board thinks Morales' comments should be discussed. Wilkins will circle back to the Town wants to build community, he doesn't favor remote work but we should figure it out. McDougall was curious about the standard for remote work and how do you get proof. The Board believed the remote worker needs to be defined, provide criteria to prove case the employee's case. McDougall motioned to enter Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Motion: McDougall Second: Morales Vote: 5-0 Wilkins made a motion to exit the executive session and reenter the regular meeting. Motion: Wilkins Second: Morales Vote: 5-0 The Vail Local Housing Authority regular meeting resumed at 4:25PM. No new business was discussed. Morales made a motion to adjourn the meeting at 4:33 PM. Motion: Morales Second: McDougall Vote: 5-0 Next Meeting — April 20, 2018 April 24, 2018, meeting cancelled due to lack of quorum Future Agenda Items: • Housing Policy Update Discussion • Update Economic Value of Housing Discussion • VLHA Business Plan • East Vail Parcel Update • Open Lands Plan Discussion • West Vail Master Plan Discussion Page 3 May 1, 2018 - Page 260 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Meeting Minutes -April 10, 2018 ATTACHMENTS: Description VEAC minutes TOWN Of 9 May 1, 2018 - Page 261 of 269 Vail Economic Advisory Council April 10, 2018 - 8:00 AM — 10:00 AM MEETING MINUTES Packet Materials Link: https://bit.ly/2q64c5e VEAC Members Present: Rayla Kundolf, Mark Gordon, Matt Ivy, Kim Newbury-Rediker, Bob Boselli, Mike Ortiz, Jean Alexander, Alison Wadey, Travis Coggin, Mike Glass, Mike Lange Town of Vail Staff Present: Mia Vlaar, Economic Development Director, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager, Greg Hall — Public Works Director Others Present: Financial Update, Kathleen Halloran (5 minutes) • Upon receipt of all sales tax returns, February collections are estimated to up 0.5% from last year and up 0.5% compared to budget. • Use Tax collections through March 28 total $197,618 compared to $147,967 from this time last year. The annual budget totals $1,975,900. • Pass sales from November through March 28 total $1,230,728 up 22.2% from prior winter season. The significant increase in pass sales was largely due to the purchase of blue passes by Vail Health due to loss of parking during construction. • RETT collections through March 28 total $1,036,110 down 14.2% from this time last year. The annual 2018 RETT budget totals $6.1 million. Destimetrics Reporting - Follow Up, Mia Vlaar, (5 minutes) There was some confusion around looking at reports as apples to apples with the additional of Talisa. Additional reports are in the packet for further review. ADR is still holding quite strong. July on the books is not showing a lot of early reservations yet. During the summer when there are a lot of sports tournaments, Vail is at almost 95% occupancy on the weekends. Ortiz suggested that maybe a Disney sporting tournament model, where there is a requirement for players to stay in specific hotels or a waiver is required. Wadey said that there are some issues with sports tournaments using the Summer Parking Update, Greg Hall (10 minutes) Parking task force looked into the summer parking program. Hall discussed the fact that there are many cars staying overnight, during events there are almost 600 cars in the garage VEAC Minutes April 10, 2018 May 1, 2018 - Page 262 of 269 overnight. All the employee parking passes will be enabled for the summer and value cards will be turned on and they will be charged a $25 fee. Pink passes did not get turned on because they don't have access to the garage in the winter. Email went out to 1000 pass holders. Hall passed out an exempt lodging parking map. Imhoff mentioned that there are probably 800 overnight cars parked during GoPro Mountain Games. The consistent message is really important; the parking office is trying to get the message out early to lodges, etc. Wadey suggested putting an ad in the paper before the season ends so employees can understand what's happening in the summer. There is lots of construction going on this summer, so the town is working on how to manage parking for construction workers, village workers and guests. Boselli asked about bussing people in from the outside and that's been suggested by the town, but it's hard to enforce. There's a lot of positive messaging and encouragement out there around parking. Boselli said he applauds the task force for deciding on charging for overnight parking. Newbury-Rediker says that they tell guests to only bring one car. With regard to short term rentals, parking vouchers are available if the short term rental location is licensed by the town. Homework: Materials Distributed for Future Discussion Neighboring Businesses Report Form, (5 minutes) Vlaar requested for the members to bring back reports to the next meeting. Economic Development Plan (5 minutes) Vlaar asked for the group to review and make notes. The plan date is 2008 and it's due for an update. Town Manager's Report, Greg Clifton (10 minutes) • As you go through the strategic plan, look at the goals. One of the topics he called out was a "year round" economy. He would like to see a bigger picture approach; the summers are saving the town. Couple that with discussion of events and weddings. • Vail Health is one example of diversifying the economy. • Parking is very important and the revenue summary helped inform some of the decisions by the parking task force. • The demographic in the summer is different than the winter, they may not be staying overnight in hotels. • Met with CML contact and discussed the annual mid -week conference with 1000 people. They are going to go elsewhere, spreading out around the state. Clifton doesn't know the exact reasoning. Vail will lose that and we will work to try to get it back. • Alexander said that FBLA will move to Denver in 2019 because it's complex to have lodging in multiple hotels. • Vlaar stated that the topic of additional conference space needs to be raised again. She also said that Vail Resorts might want to look into mid -week promotions for the Front Range guest. • Vlaar stated that there is a retail plan being discussed by the VLMDAC to target the Front Range. VEAC Minutes April 10, 2018 May 1, 2018 - Page 263 of 269 • Ortiz said that the town should look at the Dobson Arena footprint for further development for conference space, etc. Imhoff said that Dobson Arena is great, but it costs significant investment to enhance the interior look. • Gordon said that there is a population on the other side of Dowd Junction that don't enjoy coming into Vail. Gordon said he thinks they should feel comfortable coming into Vail. Gordon mentioned that there is a population in Cordillera that is a target market. • Clifton mentioned that there is an article regarding Whistler and there is some overlap with the discussion about Vail and down valley. • Ortiz mentioned converting fields to artificial turf and extending the season; it would save water and be more environmentally friendly. It would also offer the potential for additional tournaments. • Newbury-Rediker mentioned that there are a lot of non -profits who ask for significantly reduced rates. • Vlaar said she would like to see more effort put into drawing down valley population into Vail. Boselli mentioned that the Vail Farmers' Market is a successful example of bringing people into Vail. • Kundolf asked about the licenses for Short Term Rentals and have they been increasing. Kathleen said that there will be a targeted effort to get more people licensed. There are about 600 licenses right now and about 2500 listings. • Coggin mentioned that an emphasis on big picture thinking with regard to working with Vail Mountain. There is a challenge for Vail Mountain to differentiate itself from the competitors. There is a time now for a strong branded message about how we are providing a better experience. What is the co -branded message? Why do people come to Vail? • Kundolf mentioned that Vail has very little nightlife and that is a topic to consider for guest engagement. We have great restaurants and rooms, but we don't have nightlife. • Boselli stated that he thinks Vail is ahead of other resorts and it's time to take it up a notch. • Imhoff discussed updating Gerald R Ford Amphitheatre and the approach to the work on the roof and future technology in terms of lessening environmental impact and energy usage. He spoke about the new digital screen — 22' x 9.5' which will be installed early May. The goal is to enhance experience and keeping the GRFA venue as a premium venue. • Clifton mentioned that the new Housing Department has been created and there were lots of great candidates. George Ruther is now the head of the new Housing Department. Now there is another vacancy to fill. That recruitment will span 3-5 months. Citizen Input (5 minutes) NA Other Business (5 minutes) • There are a few groups coming into town in April. Vlaar and Wadey to work together for business notifications of group business to merchants. • Boselli said his retail was strong in March, up around 10%. VEAC Minutes April 10, 2018 May 1, 2018 - Page 264 of 269 • Vlaar asked Imhoff to speak to the Colorado Classic in general terms. Imhoff said that there has never been an event that will lockdown the town as much as this one. The town will mostly likely be closed down from 9am-2:30pm. Clifton said that there is not much room for error in terms of opening the town for exits and entrances. Vlaar stated that there is a lot of information on the Colorado Classic website. • Gordon just finished a deal where the property was purchased with a deed restriction. The process was really smooth and now 2 new bedrooms were added to the program. • Imhoff asked about the additional buildings in the Hotel Talisa and Gordon stated that there is a group from Mexico who would like to tear down the buildings and build a theatre with a small number of seats. Gordon specified that it's just the CMC building and some of the condos to the west side. • Vlaar discussed the new grocery store opening in Treetops, opening date TBD, but will add a great location for guests. • With regards to Ever Vail, there will be a discussion with the town council and a precursor to decision-making and timeline. The discussion will be held May 1. Citizen Input N/A Adjournment Next Meeting: Tuesday, May 8, Vail Town Council Chambers — 8:00am VEAC Minutes April 10, 2018 May 1, 2018 - Page 265 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Meeting Agendas (Proposed Topics) ATTACHMENTS: Description Memo Future meeting agendas TOWN OF 1 X41 May 1, 2018 - Page 266 of 269 Retreat with Vail Resorts, Inc. at noon at Grand View afternoon TOWN OF VAIL. Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: May 1, 2018 Subject: Proposed agenda topics for future meeting agendas The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Vail Town Council Meetings Topics subject to change "Time of Day" May 15, 2018 Town Council and Staff Retreat at noon at Clubhouse afternoon 2018-2020 Council Action Plan * West Vail Master Plan * Civic Plan / EverVail Project Award Presentations (Colorado Grand Scholarship & Vail Youth Recognition) evening Dowd Junction Retaining Wall Contract Award & ERWSD IGA evening Town Shops Design Award evening Ord. Wireless Service PH & 2nd Reading June 5, 2018 Joint meeting with VLHA afternoon Private Parking Spaces for Public Use afternoon Open Lands Plan Update evening 2017 Audit Report evening BFAG Invitation to tour Education Center ? June 14, 2018 Special Council Meeting June 19, 2018 Community Survey Results Ordinance Supplemental Budget (1st Reading) July 3, 2018 evening evening Ordinance Supplemental Budget (1st Reading) evening Community Picnic Dates Community Picnic (Bighorn Park) (Wednesday) 18 -Jul Community Picnic (Donovan Pavilion) (Thursday) 7 -Aug May 1, 2018 - Page 267 of 269 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential purchase, sale and lease of real property. PRESENTER(S): Matt Mire, Town Attorney May 1, 2018 - Page 268 of 269 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 5:30 p.m. TOWN Of UAIL May 1, 2018 - Page 269 of 269