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HomeMy WebLinkAbout2018-05-15 Agenda and Suporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Vail Golf and Nordic Clubhouse 12:00 PM, May 15, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Town Council Retreat 1.1. Town Council - Staff Retreat at Vail Golf & Nordic Clubhouse Lunch served at noon Introduction of Facilitator Karah Maloley (Vail Centre) Highlights from last Town Council Retreat 2. Presentations / Discussion 30 min. 2.1. 2018-2020 Council Action Plan Discussions 180 min. Background: Discussion about focus areas for the 2018-2020 Council Action Plan, including goals, initiatives, and priorities. 3. Information Update 3.1. Al PP April Minutes 3.2. VLHA Meeting Results 3.3. CSE Draft Minutes - May 3, 2018 4. Matters from Mayor, Council and Committee Reports 4.1. Matters from Mayor, Council and Committee Reports Presenter(s): Dave Chapin, Mayor 5. Recess 5.1. Recess from 4:00 p.m. until 5:00 p.m. Executive Session begins at 5:00 p.m. at Vail Municipal Building, Town Council Chambers 6. Executive Session 30 min. 6.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) to discuss 60 min. the purchase, acquisition, lease, transfer, or sale of property interests;- to receive legal advice on specific legal questions; and to determine positions, May 15, 2018 - Page 1 of 63 develop a strategy and instruct negotiators, Regarding: Potential purchase, sale and lease of real property and Vail InDeed Program; 2) C.R.S. §24-6- 402(4)(f) - to discuss personnel matters, Regarding: Town Manager Review Presenter(s): Matt Mire, Town Attorney Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website wwwvailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. May 15, 2018 - Page 2 of 63 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Town Council - Staff Retreat at Vail Golf & Nordic Clubhouse Lunch served at noon Introduction of Facilitator Karah Maloley (Vail Centre) Highlights from last Town Council Retreat ATTACHMENTS: Description Council Retreat TOWOFUAIL May 15, 2018 - Page 3 of 63 PRESENTATION BY ORGANIZATIONAL UPDATES GREG CLIFTON FORMULATION OF ACTION PLAN TOWN OF VAIL' 5, 2018 - Page 4 of 63 CURRENT ORGANIZATIONAL CHART Two of Vail Citizens Vail Tow Council Dave Chapin Mayor Two Attorney Matt MPe Town Manager Sten Zegyfer Assistant Tovui M anager Tovrn Clerk Patty McKenny Library Lon Barnes Com m uncatio ns Director Suzanne Sdverthcrn E oonomic Development Keg McDonald Municipal Judge Buck Afton Finance Kathleen Ha.Uoran Human Resources 8 Rist Mgmt Knsta Wier Accounting Sales T ax 8 Business Licenses Budget 8 Financial Planning Treasury Fire Department Mark Novak Compensation 8 Benefits Employment Safety Risk Management Town of Vail 1 Council Retreat 1 1/9/18 Police Department Dwight Henninger Suppression Division Prevention Division PublicWorks 8 Tranet Greg Hai! Operations Administrative 9ii Comm unicati ons Com munity Development George Rather Facilities Streets Fleet Transportation ! Parking Parks 8 Landscaping Information Services Ron Braden Building Division Environmental Health Housing Division Planning Division Hardware 8 E quipment Software Training Communications May 15, 2018 - Page 5 of 63 TOWN OF/1- PROPOSED ORGANIZATIONAL CHART MAYOR TOWN COUNCIL MUNICIPAL JUDGE POLICE FIRE PUBLIC WORKS / TRANSPORTATION COMMUNITY DEVELOPMENT LIBRARY TOWN CLERK TOWN MANAGER HUMAN RESOURCES • TOWN ATTORNEY 11 COMMUNICATIONS FINANCE HOUSING INFORMATION TECHNOLOGY ECONOMIC DEVELOPMENT ENVIRONMENTAL SUSTAINABILITY Tl Wel O e I f/{ I L i May 15, 2018 - Page 6 of 63 f 4Y !Y r if r`I UPDATES Housing Department in Place Community Development Director Recruitment Process in Play Assistance from Appointed Boards in Recruitment Process Assistant Town Manager in Near Future Emphasis on Team Structure in Organization Town Council Meetings, Retreats, and Misc Matters May 15, 2018 - Page 7 0 2015-17 COUNCIL ACTION PLAN 2 To be the PREMIER international mountain resort community elevate the EXPERIENCE Town of Vail 1 Council Retreat 1 1/9/18 May 15, 2018 - Page 8 of 63 TO AVN °F VA+L ; PROPOSED 2018-20 COUNCIL ACTION PLAN To be the PREMIER international mountain resort community .,04 Town of Vail 1 Council Retreat 1 1/9/18 May 15, 2018 - Page 9 of 63 TO AVN °F VA+L ; IN GENERAL The four areas of emphasis represent what has been emphasized, in recent years, and what appears to encompass the priorities as we move forward in the years ahead They are also articulated within the Council's Mission and Vision The model is circular, representing a continuous flow and connectivity between the areas of emphasis Sustainability has been added, but in a broad sense. It is inclusive of the following topics: • Environment • Transportation • Social and Cultural • Human Capital • Economy (Resiliency) • Core Services • Technology Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 10 of 63T �9VAIL1 COMMUNITY GOALS Engage our community in honoring social, recreational, cultural, and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town's continued success. • Balanced community composition • Civic area enhancements • Regional opportunities supporting community living and amenities • Educational enrichments with Red Sandstone Elementary School to ennance the Vail community • Informed community Town of Vail 1 Council Retreat 1 5/15/18 May 15,2018- Page 12of63TO OF Mai COMMUNITY INITIATIVES • Define "balanced community" composition that also includes discussions about the future of West Vail • Explore the idea of creating a "civic area" using municipally owned properties that would serve the community with government, cultural and recreational services • Enhance community living and amenities by exploring regional opportunities for housing and recreation • Expand opportunitics for Red Sandstone Elementary School with the school district's future planning effort Implement partnership project involving parking facility and school renovation at Red Sandstone Elementary School • Engage community on civic topics that help the exchange of ideas, information, - - Mihail* ' - - A __ orIN, II a Alk m ill /4 1 --- ••/11 II gr A - - Ali Alik - - -mr my or - _ - - - Mr _ _ Ai II MP or__my av - - - - A• Mr elf II AI MI mr - _ ._ - - M INF iv 10, WI - _ - A - - - - - arr - • Actively engage community in all matters of public interest and maintain high level of transparency and outreach Town of Vail 1 Council Retreat 1 5/15/18 May 15,2018- Page 13of63TOt OF Mai COMMUNITY TOWN COUNCIL PRIORITIES e. -e 41, A A. -: -ee e. School • Chamonix housing project • Housing Strategic Plan update • Explore local and regional housing opportunities Formulate strategy for permanent funding source for VLHA Successful implementation of Continued success of Red Sandstone Elementary • • Continue to bolster the Vail InDeed Program MI - -- -e- -e • e A IIP IIP • Explore Timber Ridge Redevelopment • Bolster civic engagement on polices, programs, and community planning endeavors • Civic Area Plan • Redevelopment of Dobson Arena and other municipally owned properties • Possible Integration of Town Hall into Plan • West Vail Plan Vision • Update Vail 20/20 Strategic Plan • Take a leadership role with the well-being and healthy balance of our community Town of Vail 1 Council Retreat 1 5/15/18 May 15,2018- Page 14of63T/3N OF VAIL 4.1 ECONOMY Town of Vail 1 Counci etreat May 15, 2018 - Page 15 of 63 ECONOMY TOWN COUNCIL GOAL c Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. Update long range strategic plans to enhance competitiveness of the Town of Vail • Create community spaces that support iconic events as well as arts, cultural, culinary and local community programming • Collaborate with Vail Resorts on resort programming, special events, the guest experience, and municipal services • Peer resort and global friendship exchanges to share best practices • Explore other economic opportunities for our visitor base ana residents with focus upon recreation, vitality within the business community, and overall experience Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 16 of 63T° Wild °T IIA fL; ECONOMY INITIATIVES • Prepare long range financial plans that support the mission and vision for the community • Continue - • al- - sr• _ - A•,.. • - AMA _. - -working with local business community stakeholders that will to heli formulate future decisions supporting a competitive and diverse resort economy • Study opportunities for multi -use facility that would support the many demands for a venue space by the public, private, and non-profit sectors; a a - IV MP MF II - - Ir or - - A - - • • - - - in the community 1 Coordinate Continuc to evaluate with Vail Resorts the implementation of • Stay active with knowing and identifying competitive trends • Identify cutting-edge technologies that could greatly benefit the Vail economy and pursue them • Broaden the discussion regarding public parking and include all seasons Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 17 of 63T � Wild OF VA I ECONOMY TOWN COUNCIL PRIORITIES • Identify current and emerging trends • Study opportunities for multi -use facility • Plan for next projects involving Tax Increment Financing (TIF) • Leveragc Epic Discovery Impacts proactivcly • Update Economic Strategic Plan • Formulate Strategic Plan for CSE i -• - - Ell II II • MI II • Assist Parking Task Force in formulation of year-round parking strategies • Find means of implementing new and cutting-edge technologies that will benefit the Vail community Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 18 of 63T° Wild °1= IIA fL; EXPERIENCE GOAL Deliver on the promise, Vail. Like nothing on earth that also supports "preserving our earth", in everything we do. • Excellent municipal services • Convenient, efficient, and safe parking and transportation venues : Strategic implementation of environmental programs (move to fourth focus area) 1 Competitive Technology (move to fourth focus area) • World class recreational amenities and stewardship of our natural environment 1 Focus on Define, from an experiential standpoint, the Vail Way of doing things • Collaboration with Vail Resorts to elevate the Vail experience Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 20 of 63TO WN OF VAlL EXPERIENCE INITIATIVES • Address customer service training • Enhance municipal services wit a review of community survey input and continue to provide an excellent level of service that meets the "Vail Standards" • Continue to improve the quality and convenience of parking and transportation for both locals and guests MP r II • - - A - - mr gm • - A. - * *• - An • 11/ IP II - - • •• - MI move to fourth focus area) (move to fourth focus area) • Continue to secure our position as a world class resort offering premier recreational and educational amenities and events • Be a leader in developing an exceptional and professional workforce that aligns with the Vail Way Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 21 of 63" Wild OF IIA I1 EXPERIENCE TOWN COUNCIL PRIORITIES • Gore Creek Plan (move to fourth focus area) ▪ Trails Plan (move to fourth focus area) • Update Strategic Environmental Plan (move to fourth focus area) : Technology Strategic Plan (move to fourth focus area) • Update Transportation Master Plan • Vail Naturc Ccntcr Plan (move to fourth focus area) • Parking and Pedestrian Enhancement Plan • Embrace shared economy • Plan for Vail Resorts funding of $4.3M for parking Town of Vail 1 Council Retreat 1 5/15/18 • Managed parking long term plan • Focus on arts • Iconic events • Wildfire management • Safety / evacuation plans (combine and move to fourth focus area) • Provide excellent municipal services, utilizing survey input to identify areas for improvement • Professional workforce culture — the Vail Way • Implement Short Term Rental Policies May 15, 2018 - Page 22 of 63T° W OF VA I L 1 • :7 • • SUSTAINABILITY v�. ) A 4i Town of Vail 1 Council Retreat 1 5/15/18 1111W\ efr May 15, 2018 - Page 23 of 63 WN OF°5VAIL SUSTAINABILITY GOALS A strong environmental program balances economic and social needs in order to achieve overall sustainability (excerpt from Environmental Strategic Plan). • Strategic implementation of environmental programs • Excellent stewardship of our natural environment • Regional collaboration, resource sharing, and governance • Climate action to achieve reduction of greenhouse gas emissions • Sustainable economic and social development • Implement employee sustainability programs • Reduce the environmental impact of transportation • Ensure that the natural environment, open space, and habitat are maintained to improved levels • Implement sustainable building practices • Stay abreast of emerging technologies • Public outreach and ongoing education Town of Vail 1 Council Retreat 1 5/15/18 May 15,2018- Page 24of63" /111 °T VAIL; SUSTAINABILITY INITIATIVES • Pursue measures to meet requirements of Sustainable Destinations certification • Serve as the resort leader in developing environmental programs that respect and preserve our natural environment, open spaces, and wildlife habitat • Act collaboratively at the regional and statewide and federal level to help reduce greenhouse gas emissions and develop alternative energy sources • Develop strategies to maximize solid waste diversion and recycling • Stay breast of emerging technologies that enhance overall sustainability • Create a cultural and heritage preservation program Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 25 of 63T° Wild °T IIA +L; SUSTAINABILITY TOWN COUNCIL PRIORITIES • Implementation of Gore Creek Plan • Develop a local Water Efficiency Plan • Comprehensive Open Lands and Trails Plan • Update Environmental Strategic Plan • Update Vail Nature Center Master Plan • Climate action strategies • Update Technology Strategic Plan • Pursue collaborative efforts to enhance regional transit • Formulate resilient economic strategies • Develop practices to bolster employee retention, productivity, and overall engagement • Institute measures to best mitigate wildlfire danger • Emergency preparedness Town of Vail 1 Council Retreat 1 5/15/18 May 15, 2018 - Page 26 of 63T° Wild °T IIA fL; 1 1,7 01( 114 )r • • • I 3. , • • ' - _ 44t* • - - , 100101PC411044 4.1* "•- 144.• - •"°;• • e • 7"- 11.1. I 11 I I I 1.1 May 15, 2018,- Page 270 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2018-2020 Council Action Plan Discussions BACKGROUND: Discussion about focus areas for the 2018-2020 Council Action Plan, including goals, initiatives, and priorities. ATTACHMENTS: Description 215-2017 Council Action Plan May 15, 2018 - Page 28 of 63 VAIL TOWN COUNCIL ACTION PLAN 2015-17 TOWN OFD 75 South Frontage Road 1 Vail, CO 81657 970.479.2100 1 vailgov.com u rt OUR MISSION Grow a vibrant, diverse econo unity and preserve our surrounding nat -nvironment, providing our citizens and guests with exceptional services and an abundance of premier recreational, cultural and educational opportunities. GROW A BALANCED COMMUNITY Engage our community in honoring our social, recreational, cultural, educational and environmental values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town's continued success. ELEVATE THE EXPERIENCE Deliver on the promise, VAIL Like nothing on earth. TM that also supports "preserving our earth," in everything we do. ENHANCE THE LOCAL ECONOMY Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. To be the PREMIER international mountain resort community elevate the EXPERIENCE r• May 15, 2018 - Page 30 of 63 • map .1.0- • .. NA eMONE mountain resort community elevate the EXPERIENCE COMMUNITY GOALS Engage our community in honoring our social, recreational, cultural, educational and environmental values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town's continued success. • Balanced community composition • Civic area enhancements • Regional opportunities supporting community living and amenities • Educational enrichments with Red Sandstone Elementary School • Informed community INITIATIVES • Define "balanced community" composition that also includes discussions about the future of West Vail • Explore the idea of creating a "civic area" using municipal owned properties that would serve the community with government, cultural and recreational services • Enhance community living and amenities by exploring regional opportunities for housing and recreation • Expand opportunities for Red Sandstone Elementary School with the school district's future planning effort • Engage community on civic topics that help the exchange of ideas, information and feedback between municipal sources and all factions of the community 04 vailgov.com TOWN COUNCIL PRIORITIES • Civic engagement • Balance regulations • Define balanced community • Red Sandstone Elementary School - plans for the future • Chamonix housing project • Housing Strategic Plan update • Regional cooperation and opportunities • Land analysis / housing opportunities • Civic Area Plan • West Vail Plan May 15, 2018 - Page 31 of 63 ECONOMY GOALS Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. • Long range strategic plans to enhance competitiveness of the Town of Vail • Create community spaces that support iconic events as well as arts, cultural, culinary and local community programming • Collaborate with Vail Resorts on resort programming and municipal services • Peer resort visits to share best practices INITIATIVES • Prepare long range financial plans that support the mission and vision for the community • Continue reviewing current and emerging trends and working with local business community stakeholders that will help formulate future decisions supporting a competitive and diverse resort economy • Study opportunities for multi -use facility that would support the many demands for a venue space by the public, private and non-profit sectors, including a space that would be available for current special events hosted in the community • Coordinate with Vail Resorts the implementation of Epic Discovery in an effort to understand impacts, benefits and required municipal services TOWN COUNCIL PRIORITIES • Current and emerging trends • Study opportunities for multi -use facility • Tax Increment Financing (TIF) plan • Leverage Epic Discovery impacts proactively 05 the PREMIER international mcta resort • nounity EXPERIENCE GOALS Deliver on the promise, Vail. Like nothing on earth TM that also supports "preserving our earth," in everything we do. • Excellent municipal services • Convenient, efficient and safe parking and transportation venues • Strategic implementation of environmental programs • Competitive technology • World class recreational amenities and stewardship of our natural environment • Focus on the Vail Way TM of doing things 06 vailgov.com TOWN COUNCIL PRIORITIES • Gore Creek Plan • Trails Plan • Update Strategic Environmental Plan • Technology Strategic Plan • Update Transportation Master Plan • Vail Nature Center Plan • Parking and Pedestrian Enhancement Plan • Embrace shared economy • Plan for Vail Resorts funding of $4.3 M for parking • Managed parking long term plan • Focus on arts • Iconic events • Wildfire management • Safety / evacuation plans • Municipal services • Professional workforce Vail Way TM May 15, 2018 - Page 32 of 63 INITIATIVES • Enhance municipal services with a review of community survey input and continue to provide an excellent level of service that meets the "Vail Standards" • Continue to improve the quality and convenience of parking and transportation for both locals and guests • Serve as a resort leader in developing environmental programs that respect and preserve our natural environment • Develop a Technology Plan that sets forth goals and identifies strategies for implementing leading-edge and competitive technological opportunities • Continue to secure our position as a world class resort offering premier recreational and educational amenities and events • Be a leader in developing an exceptional and professional workforce that aligns with the Vail Way TM brand and values A ° 11 • . gl- P",' .• - - • • -ir 7 l' • -TOWN OF VAIL 75 South Frontage Road Vail, Colorado 81657 970.479.2100 1 vailgov.c ir• • • ' - AL.= VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AIPP April Minutes ATTACHMENTS: Description AIPP April 2 Meeting Minutes TOWN OF 1 X41 May 15, 2018 - Page 34 of 63 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Monday, April 2nd, 2018 - 8:30 a.m. Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Bill Pierce, AIPP Board members absent: Kara Woods, Margaret Rogers Others present: Molly Eppard, AIPP Coordinator 1. Swearing in of AIPP Board members for a two year term: Trish Donovan, Bill Pierce, Julie Hansen, and Kathy Langenwalter. 2. Approval of minutes from March 5th meeting. 3. Citizen input. 4. Red Sandstone Elementary Garage Project. Molly reminds the Board the review of proposals will be at the May 7th meeting. As of now, three of the four artists have confirmed being present for the proposal. Molly informs the Board of the reference responses with associated projects thus far provided by four finalists: Demiurge, Marsh Scott, John Fleming, and Mario Miguel Echevarria. Molly asks the Board to consider these responses as a part of the selection process. Questions posed to references: 1. What projects or installations have you worked with the artist? 2. Did the project or installation fulfill your expectations, as well as the community? 3. Was the artist flexible and willing to make adjustments to accommodate any specific needs or requests you made? 4. What was the quality of the working relationship? 5. Did the artist adhere to the schedule and budget? 6. Would you select this artist for a future project? Trish asks about the finalist selection in general. She asks, do we have a sufficient number of finalists? Molly explains that we will know more upon the review of proposals. If there is not a proposal AIPP wants to accept, it is in the purview of the Board to reconsider the call. Molly explains we do not want to "design by committee" and we need to let the artists be the creative. We do not want to redesign their art at their presentations. She asks the board to go in open-minded on May 7th and let the artists present their concepts. We will hopefully be able to make a selection on May 7th 5. Patrick Dougherty installation logistics. As we are two months away, the Board needs to focus on the tasks around this significant project for AIPP in order to make it a great success and run smoothly. It is one of the most massive temporary projects AIPP has tackled. Molly shows the Board the flyers and ads placed for the call for volunteers. We are getting a good number of people interested in volunteering. Kathy asks about the time slots for volunteers. Molly is working with the HR department with the application for volunteers, as well as a waiver. At this point, she is gathering names of interested parties. Molly explains the parameters for May 15, 2018 - Page 35 of 63 volunteers: We will be looking for volunteers to fill four-hour morning (8:00 a.m. — noon) & afternoon shifts (1:00 p.m. — 5:00 p.m.) from June 4 — 22, 2018. The artist will work daily with the exception of June 16th and 17th. Each shift will have four spots available for building the sculpture and an additional docent volunteer to assist with errands and answering questions from the public. Preference will be given to volunteers who can fill at least four shifts throughout the duration of the installation. A minimum of two shifts are required to participate. Please note that building the sculpture will involve physical stamina in an outdoor climate. Kathy asks how people are signing up. Molly explains the parameters as outlined on the application. (ATTACHED TO MINUTES) She clarifies Julie's questions that the collection of the willows will not be done by the volunteers. We are working with Rick Herwehe from Ceres Land Care. We felt it was best to have professionals in the landscaping industry tackle this aspect of the project, not only from a safety standpoint, but a practical one. We felled many willows at the RSE Garage site which were scheduled to be removed for construction. These willows are now in storage and covered in snow at public works. We are still identifying the larger structural pieces. We have been invited to visit Sylvan Lake Park in the coming days. Patrick does not work with aspens, as they are too brittle. He will work with alder and rocky mountain maple. We will have another gathering at the Leadville Ranch, but they are the smaller willows. We may be able to grab some of the larger willows from regular maintenance throughout the town. The dates are June 4 — 22. There is an accompanying photo exhibit at BFAG — May 1 — July 31 (crates delivered April 23 week). Molly comments they are still interested in an intimate evening. 50 people max - $25 for presentation, mingle, Q&A. The board comments that they did not want to have such a limited capacity event. Molly remarks we can certainly revisit it, as we get closer if the board is interested. Molly has secured permission from PBS Craft in America to run the Patrick Dougherty segment at both Welcome Centers & BFAG. We are planning for a Ribbon Cutting and celebration on June 22. Our lodging partner for Patrick is The Wren. Scaffolding and construction fence is reserved for the project installation. We will have signage around the fence explaining the project. Molly is working with the graphic designer on swag and branding for volunteers. Molly reminds the board he has been creating these structures for 35 years and we will be about his 290th installation. 6. Donation of Lawrence Weiner work by Kent & Vicki Logan. Molly reads the letter of transfer of ownership/certificate of authenticity from the studio. She has been working closely with the Logan's art collection manager out of San Francisco, as well as the Marion Goodman Gallery in NYC who represents the artist. The letter was sent by the gallery directly to Molly. Molly and Kara both wrote letter of thanks of the donation to the Logan's for the records showing it is indeed a gift to the town's public art collection. Molly reviews the site at the western end of the Vail parking structure. Both the Logan's and the artist thought it was a great location on this exterior wall. Molly and Kara presented this location in their update of AIPP to the Council. She shows some preliminary suggestions from the studio for the installation. ShipArt out of Denver, with whom the Logans work a great deal, took photos and measurements of the site looking at the various angles of the wall, site lines, distances, joints/seams. Molly shows the images of the site from ShipArt. Molly reads a letter from the artist suggesting a plastic material application of the letters. Molly thinks the question should be posed as to the durability of this material in a high altitude environment. Kathy does not think it will uphold and we should look for other recommendations from ShipArt. She thinks metal is the best product. It is the UV which is most harsh on materials in our environment. Molly will go back to the studio with this recommendation, as well as looking back towards the original color - fields (versus what was suggested — blue/orange), as represented on the Logan house with more sophistication. We will not want to stray too far from what was presented. Molly remarks the artist seems very willing to work together, so all are pleased with the siting and new installation of his work. Bill will ask if the letters are retrievable from the house. Trish asks for Molly to express our questions Town of Vail Page 2 May 15, 2018 - Page 36 of 63 to the studio — regarding materials and color. Molly will also coordinate with the town's landscape architect to look at planting suggestions beneath the text. The board approves the location for the installation, but wants look at some alternate presentations for siting. 7. Site discussion for Seibert Memorial. Molly updates the board on the Seibert Memorial. Council voted to gift $150,000 contingent upon the private parties fundraising efforts. The town will be "last -in." Molly reminds the board that this has been a several year endeavor. The Slifer Square location is no longer possible, as a water main was discovered in December 2017. It will not be possible for the sculpture to be in this location. It is not in the purview of the town to place anything on the water main. Regardless, monies were not raised in the past when this location was identified several years ago. At this stage, the fundraising committee would like a location prior to fundraising efforts. Susie Tjossem and Diana Donovan are now trying to assist with looking for a location. Molly has met with both to discuss possibilities. Molly has suggested looking at Mountain Plaza, but she does not believe the parties are interested. The Board agrees that the sculpture needs space versus being crammed in Slifer Square. Molly shows the Robert Tully location on the transportation center as a possible location. The Board thinks it is too tight for such a big sculpture. One challenge is having the correct orientation, so Pete Seibert is gesturing towards the mountain. Kathy comments it is monumental art and needs space. International Bridge is suggested for consideration. Molly will look at the AIPP calendar, as the Board does not feel it is necessary to be rushed by their memorial committee, rather it should be a thoughtful location. Susan comments the Council has given direction a location needs to be determined. Molly would like to find a location, so that she can fully focus on the many AIPP projects at hand. Kathy will look at the town map and boundaries for any potential sites. The Board motions the committee for the memorial needs to present three site proposals to the Board for consideration with adequate green/open space. The image needs to be drawn to scale appropriately to the site (via photoshop), so it fits into the context of where they would like to place it for the Board to review. 8. Coordinator updates. • The last art walk is this Wednesday. • Molly comments we will likely have to reschedule the June meeting, as it is Patrick's first day in residency. Meeting adjourned. Town of Vail Page 3 May 15, 2018 - Page 37 of 63 COMING JUNE 2018 June4-22 Two 4 -hour shifts a day Work a little, work a lot. If interested or need more details, email: artinvail@vailgov.com Use subject line "STICKWORK" PHOTO: Little Ballroom (2012) Federation Square, Melbourne, Australia. Photographer: Megan Cullen, Melbourne Water Authority May 15, 2018 - Page 38 of 63 COMING JUNE 2018 TO FORD PARK, VAIL Sign up to be a VOLUNTEER on Patrick Dougherty's Vail installation team. June 4 - 22 1 two 4 -hour shifts a day 1 work a little, work a lot If you are interested or need more details, email: artinvail@vailgov.com, subject line "STICKWORK" ART\ VAIL.COv 970.479.2344 Ma15, 2018 - Page 39 of 63 Photo: Ready or Not (2013) North Carolina Zoo, Asheboro, NC. Photographer: Juan villa TOWN OF VAIL Art in Public Places The Town of Vail's Art in Public Places is greatly anticipating the arrival of renowned environmental artist Patrick Dougherty to create a Stickwork sculptural installation in Vail's Ford Park this June. Starting June 4, the lower bench of Ford Park will be transformed over a three week period serving as the setting for Dougherty's Stickwork sculpture. His vision will be executed through a team of community volunteers helping to create what will be an installation evoking Vail's pristine surroundings. TOWN OF VAIL For more information: Art in Public Places artinvail.com 1 970.479.2344 To learn about installation volunteer opportunities between June 4 - 22, email artinvail@vailgov.com with the subject STICKWORK. ARTN VAIL 1: Close Ties (2006) Scottish Basketmakers Circle, Dignwall, Scotland Photo: Fin Macrae 1 2: Shindig (2015) Renwick Gallery, Smithsonian, Washington, DC, Photo: Ron Blunt Photo 1 3: Ruaille Buaille (2008) Sculpture in the Parklands, County Offaly, Ireleand Photo James Farher 1 4: Childhood Dreams (2007) Desert Botanical Garden, Phoenix, AZ Photo: Adam Rodriguez May 15, 2018 - Page 40 of 63 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Art in Public Places 970.479.2344 970.479.2166 fax Thank you for your interest in volunteering to assist building Patrick Dougherty's Stickwork installation in Vail's Ford Park this June. This is an incredible opportunity to work alongside a renowned artist. We will be looking for volunteers to fill four-hour morning (8:00 a.m. — noon) & afternoon shifts (1:00 p.m. — 5:00 p.m.) from June 4 — 22, 2018. The artist will work daily with the exception of June 16th and 17th. Each shift will have four spots available for building the sculpture and an additional docent volunteer to assist with errands and answering questions from the public. Preference will be given to volunteers who can fill at least 4 shifts throughout the duration of the installation. A minimum of two shifts are required to participate. Please note that building the sculpture will involve physical stamina in an outdoor climate. PLEASE FILL OUT ONE FORM FOR EACH PERSON WISHING TO VOLUNTEER. LAST NAME FIRST NAME MIDDLE INITIAL ADDRESS CITY STATE ZIP CODE COUNTRY 18 YEARS OF AGE OR OLDER PHONE EMAIL PERSON TO CONTACT IN CASE OF EMERGENCY RELATIONSHIP PHONE # TEE-SHIRT (please circle) MALE FEMALE SIZE (please circle) SMALL MEDIUM LARGE EX -LARGE REQUIREMENTS & SKILLS 18 years of age or older, physical stamina, standing, kneeling, willingness to learn and follow directions, and enthusiasm! Some volunteers may work on scaffold. Must complete a volunteer application and sign a waiver prior to participating. RESPONSIBILITIES Volunteers will strip leaves if necessary, weave under artist's direction, fetch bundles of saplings and materials, clean the site each evening and have fun! The build will take place rain or shine. Volunteers are responsible for their own meals. Snacks, water, and work gloves will be provided. Come prepared for working outdoors: boots, hats, rain gear, and sunscreen. Application continued... May 15, 2018 - Page 41 of 63 PARKING Please park in the Vail Village parking structure while volunteering. There is a bus which runs to Ford Park at the top of the structure. If you park on the eastern side of the structure, it is an easy walk along the creek to the park. AVAILABILITY MARK AN "X" IN THE BOXES TO INDICATE YOUR AVAILABILITY. June 4 — June 9 SUN MON — 4th TUES — 5th WED — 6th THURS — 7th FRI — 8th SAT — 9th MORNING (8AM-12PM) 0 0 0 0 0 0 0 AFTERNOON (1PM-5PM) 0 0 0 0 0 0 0 June 10 - 15 SUN — 10th MON — 11th TUES — 12th WED — 13th THURS — 14th FRI — 15th SAT MORNING (8AM-12PM) 0 0 0 0 0 0 0 AFTERNOON (1PM-5PM) 0 0 0 0 0 0 0 June 18 - 22 SUN MON — 18th TUES — 19th WED — 20th THURS — 21st FRI — 22nd SAT MORNING (8AM-12PM) 0 0 0 0 0 0 0 AFTERNOON (1PM-5PM) 0 0 0 0 0 0 0 If you are interested in volunteering as a docent versus building, please indicate COMMENTS SIGNAURE DATE Town of Vail Page 2 May 15, 2018 - Page 42 of 63 voogIe Maps Google Maps https:/lwww,googie. com/maps/@39,5425989,.106.3 74523( (AAL Imagery ©2018 Google, Map data ©2018 Google 50 ft .— + ff 01L� May 15, 2018 - Page 43 of E '‘) tiw t)/ Lii May 15, 2018 - Page 44 of E 5, 2018 - Page 45 of E May 15, 2018 - Page 46 of E VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHAApril 20, 2018 Meeting Results TOWN OF 1 X41 May 15, 2018 - Page 47 of 63 Vail Local Housing Authority TOWN OF VAIt Results MEMBERS PRESENT Steve Lindstrom Molly Morales James Wilkins Mary McDougall Francisco Meza Staff George Ruther Lynne Campbell Friday, April 20, 2018 Regular Meeting 2:00 PM — 4:00 PM Town Council Chambers 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT Linstrom called the meeting to order at 2:06PM as all members were present. The Board reviewed and approved the April 10, 2018 meeting results as presented. MOTION: Mc DOUGALL SECOND: WILKINS VOTE: 5-0 The Annual Resale Lottery Criteria was up next for discussion. Wilkins and Ruther gave the Board a review of Town Council's comments from the meeting April 17, 2018. Wilkins informed Council the VLHA believes the lottery needs to be revamped to a true lottery. Council wanted VLHA to look at weighting the lottery. Council wants to recognize applicants from time here to type of employment. Mason and Langmaid definitely want longevity and employment type to be recognized. Mason mentioned having tiers 0-5 years etc. Wilkins thinks there should be a cap on the weighting. Council wants something to look at and sign off on by May 1St Ruther passed around public input he received. Council did provide direction for lottery criteria. They looked at existing policies in place. Much of process relating to primary residence, employment within Eagle County for a minimum of 30 hours per week and 75% income earned in Eagle County keep as is. Council wanted input on ownership of Eagle County real estate at time of application. The Council understands VLHA's concern that ownership limits people from participating. They want input how to go about changing this provision. The conversation was around if you own free market and agree to deed restriction and the Town agrees to deed restriction on existing property then you can participate in the lottery. Council's concern was should tax payers allow applicants to participate twice when applicants currently own property? Page 1 May 15, 2018 - Page 48 of 63 There is potential the applicant may earn income from the existing home. Council was divided on this subject. Council questioned if this could be a double dip scenario where people are taking advantage of system. Wilkins said neither Ruther nor he addressed Council's decision to allow property ownership for the Chamonix Vail lottery. Both stated thought better to bring up at a later meeting. Lindstrom sought clarification of Council's concerns: • Can applicant own other property in Eagle County when applying? • Can applicant continue to own after buying a deed restriction from the resale lottery and own more than one deed restricted unit? Wilkins said that is what he heard from Council and that they seemed to be OK with divesting of the property upon winning a deed restricted home. Question was raised about what if the owner deed restricts the existing home. He mentioned councilman Moffet said 9 times out of 10 free market units are being sold to 2nd homeowners. At the April 17, 2018 council meeting Councilman Moffet questioned what is the intent of program, to create more availability units for workforce locals or does everyone has a shot at owning? Unlikely someone in this scenario will build their portfolio with individual deed restricted homes. McDougall asked if the concern is buyers would buy additional deed restrictions. Yes, replied Ruther. Ruther said there was agreement to divesting of existing property if an existing homeowner wins a deed restricted home. Question is can they deed restrict existing property and own the deed restriction property. Morales concerned about the Town providing funds like Vail InDEED to place a deed restriction on their existing property. Wilkins also had this concern. Ruther said council members asked what the objective is. Keep homes for locals? An owner can have only one primary residence. Council member Coggin wondered if this is really what someone would do and doesn't it achieve the objective of keeping housing for the locals? Wilkins asked if the Town wants to change the existing deed restriction (Vail Commons, etc.) moving forward. Ruther said no it's already in the deed restriction they have to sell to move into another deed restriction. Ruther, owner/buyer can only own one primary residence. Ruther clarified take an unrestricted property, restrict it the take primary residence in Vail Commons. Page 2 May 15, 2018 - Page 49 of 63 Wilkins, Can own at lotto, dispose of at time of taking ownership of new deed restricted property? Is it a moot point? Vail Commons doesn't allow you to own both properties. At ownership of an existing deed restricted unit do we want to allow continued ownership? Currently we would have to modify existing Vail commons and like deed restriction as you can't own other properties. Linstrom said allow property ownership at time of lottery for new projects. If process changed it doesn't benefit any existing TOV deed restricted property. VLHA agrees can someone can own an Eagle County free market unit and can enter lottery only to dispose of the existing property prior to taking possession. Deed restriction on property will determine if you can own other property. Ruther: Vail Commons deed says can not own both properties. Change in deed restriction would happen at the time the new owner takes possession. Could we amend the Vail Commons restriction when a free market owner enters lottery and get a deed restriction on the free market with the buyer making Vail Commons the primary? Wilkins said yes but much more conversation with Council would need to take place. Ruther summarized: recommendation is an applicant can own Eagle County real estate at time of application. Message deed restriction would take care of the rest at closing. There are two different lotteries Chamonix Vail lotteries can own at lottery and must dispose of prior to taking ownership. The Board agreed to recommend to Council a lottery applicant can own Eagle County residential real estate at time of lottery application. The Board and staff reviewed lottery weighted options. Ruther discussed that Council wanted weighted system to give additional opportunities to different group, class of people. What is it based on? • Are class / group based on residency longevity or location of employment, occupation type? • What do you want to give weight to? Residence, employment, occupation? • Mindful protected classes aren't violated. • More points equal more tickets in the hat. • Don't limit parameters to professions. • Use Eagle County vs not Eagle County. • Look what was done at Chamonix. • Both partners could enter if qualify. • Simple is better. • Cap number of entries. Page 3 May 15, 2018 - Page 50 of 63 Chamonix Vail lottery criteria were: • Prequalification letter • Homebuyer education class attendance • Signed agreement will meet/comply with deed restriction • Upon taking possession must comply with deed restriction • Equals 1 ticket • Qualified spouse got a ticket Did the Board want to consider the following for weighting? Any of the items listed below would be an additional lottery ticket. • Longevity in any EC area does it get you another ticket - NO • New to process — NO • Family size - NO • Employment Location- YES • Residence location — NO • Occupation - NO • Previously applied - NO Ruther recapped the weighted categories. The Board prefers to recommend a true lottery 1 ticket entry. Additional tickets could be for: • location of residency — due to political nature, may need to consider • location of employment — might need to consider due to political nature • lottery participation others - NO The Board did not support additional tickets for residency longevity. All members agree no weighted lottery and to run like Chamonix Vail Lottery. Common thread what complaints is longevity and points. Arguments from constituents is the lottery is not fair not being evaluated for longevity as well as those who don't like the points for those who want to be in Vail and have been down valley for years. Ruther reviewed item #7 on recommendations to Council to allow equal chance for home ownership. Council voted down. They want weight for something. The Board and staff reviewed several scenarios. The Board agreed to make a recommendation to Council for the following. Meet entry qualifications Work in Vail at time of app Work in Vail +10yrs live in Vail +10yrs Live EC/Vail combined (6mos min) Total Ticket Entries 1 1 1 1 1 5 Page 4 May 15, 2018 - Page 51 of 63 Ruther mentioned next Tuesday is the first Housing Subcommittee to be held in the Community Development small conference room. The committee will consist of two Council members, two VLHA members. VLHA members appointed are Lindstrom and Morales with Wilkins as alternate. Moffet and Bruno are the Council appointees. Alternate is to be determined. Purpose of the subcommittee is to have conversations between both boards outside of public hearing process to develop communication going and report back to respective Boards. Ruther will put agenda together. No decision making in these meetings. Decision making goes back to the boards. Ruther addressed the Vail InDEED Deed Restriction Subordination. • Not to decide today • Conversation with subcommittee or joint meeting on June 5th • Vail InDEED subordination of the deed restriction or lending on property • Today it's a black or white position. Either the Town is in 1st position or not • Understand implications of black or white • Some gray today in Vail InDeed • Ex: debt to equity 40-60%. The lender is unwilling to subordinate our deed to the loan. o May want to review exposure o Add debt to deed purchase and would still be in favorable position o VLHA thinks worth bringing forward to the Council for conversation • Ex: argument made the Town in not in first position on most of the current deed restrictions today. Comment was it's OK because the Town didn't write a check. • Ruther said while Town didn't write the check the Town did receive value regardless if the Town wrote the check. • Deed Restrictions have value. • Staff today is telling Vail InDEED applicants who have mortgages they must provide lender acknowledgment prior to submitting. Lindstrom departed the meeting at 3:45PM. Ruther departed the meeting at 3:50PM. There was no executive session discussion. Wilkins made a motion to adjourn the meeting at 3:50PM. MOTION: Wilkins Second: Meza Vote 4-0-1 (Lindstrom departed prior vote) Next Meeting — May 8, 2018 Future Agenda Items: • Housing Policy Update Discussion • Update Economic Value of Housing Discussion • VLHA Business Plan • East Vail Parcel Update Page 5 May 15, 2018 - Page 52 of 63 • Open Lands Plan Discussion • West Vail Master Plan Discussion Page 6 May 15, 2018 - Page 53 of 63 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Draft Minutes - May 3, 2018 ATTACHMENTS: Description CSE Draft Minutes - May 3, 2018 TOWN OF 1 X41 May 15, 2018 - Page 54 of 63 TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, May 2, 2018 @ 8:30a.m. AGENDA: Meeting materials can be accessed at the following link: https://bit.ly/2JgTyx8 CSE Members Present: Mark Gordon Alison Wadey Barry Davis Rayla Kundolf Kim Newbury Rediker Marco Valenti CSE Members Absent: Samantha Biszantz TOV Staff Present: Others Present: Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Mia Vlaar, Economic Development Director Ross Iverson, Vail Centre Christine Albertson, Pink Vail Meg Stepanek, Can Do MS Sandra luppa, Can Do MS Kirsten Hjelmstad, Can Do MS Pete Osorio, Vail Mountain Shawn Carney, Vail Mountain Marc Murphy, Burton Whitney Heingartner, Burton John McMurtry, Colorado Snow Sports Museum Liz Campbell, Colorado Snow Sports Museum James Dieghan, Highline Andrea Sbicca, Highline Peggy Wolfe, Highline CSE Chair, Barry Davis, called the meeting to order at 8:30am. Administrative Items CSE Minutes May 2, 2018 Page 1 of 6 May 15, 2018 - Page 55 of 63 Approval of the Minutes of the CSE Meeting on April 4, 2018 ➢ Motion to approve the minutes of the CSE Regular Meeting on April 4, 2018 as presented. M/S/P: Kundolf/Valenti/Unanimous. The motion passed 4-0 (Biszantz, Rediker, and Gordon absent) Meeting reminders: • July 4 meeting — reschedule meeting to July 11 1. Davis noted that Tyler Childers is performing at Vail Bluegrass on July 11 and it is a show that should not be missed. Upcoming events to attend: • Legacy Fighting Alliance — 5/4 • Vail Whitewater Race Series — Tuesday Nights 5/8 — 6/5 • GoPro Mountain Games — 6/7 — 6/10 Event Recaps: Ski for MS *motion to release final funding disbursement required Please see presentation for further details. • Stepanek noted they moved their apres party to Mountain Plaza which was very successful • Stepanek noted that Tyler Hamilton, professional cyclist, attended the event which drew excitement • Stepanek said they raised their fundraising amount by 19% in 2018 • Davis asked if Tyler Hamilton partnership will continue in the future • Stepanek said yes, he has joined their board and has attended numerous other Ski for MS events • Waniuk asked how they are going to grow their marketing program in 2019 • Stepanek said they plan on increasing their digital marketing in 2019 • Rediker said she participated and that it was a very well organized event with a great party in Mountain Plaza • Stepanek said sponsorships are challenging for a small event but would like to work more on sponsorships from the Front Range. ➢ Motion to approve the final funding distribution for Ski for MS. M/S/P: Wadey/Rediker/Unanimous The motion passed 6-0 (Biszantz absent) Pink Vail *motion to release final funding disbursement required Please see presentation for further details. CSE Minutes May 2, 2018 Page 2 of 6 May 15, 2018 - Page 56 of 63 • Albertson noted that their Net Promoter Score was 84 this year which is five points higher than 2017. • Albertson noted that many attendees are planning their vacation around the event. • Davis said the Golden Peak venue layout works great for the event. • Albertson agreed and confirmed that they plan on staying in Golden Peak. ➢ Motion to approve the final funding distribution for Pink Vail. M/S/P: Valenti/Kundolf/Unanimous The motion passed 6-0 (Biszantz absent) Burton US Open Snowboarding Championships *motion to release final funding disbursement required Please see presentation for further details. • Heingartner noted their 2020 Sustainability Goal is very important to Burton and the Burton US Open Snowboarding Championships • Heingartner noted their goal in 2020 is to have 75% waste diversion and be a carbon neutral event • Heingartner said that the Burton Pop Up Shop had the most successful year yet • Heingartner noted that attendance was strong with over 21,700 unique attendees • Heingartner noted that 51 % of attendees came to Vail specifically for the Burton US Open Snowboarding Championships • Heingartner noted the ROI to Vail was $7.64 per dollar funded. • Valenti asked how the app worked this year • Heingartner said it worked well and are investigating targeting and notifications such as autograph sessions. • Valenti asked if the goal is to have visitors download the app • Heingartner said yes it is heavily promoted • Davis asked how many downloads • Heingartner said she will confirm and provide that information • Davis noted that all aspects of the event align with the Vail brand • Wadey asked if event cancelations can be rescheduled • Heingartner said that the Slopestyle Women had a difficult event in Pyeongchang and they were grateful to provide their input to cancel the event based on their opinion • Wadey asked how Council presentation went • Heingartner said it went very well • Dieghan noted that he has never had a better response from Council on any item • Gordon asked how the supplemental funding was spent • Heingartner said it went into sustainable programming, digital marketing, and into the VIP experience in Solaris CSE Minutes May 2, 2018 Page 3 of 6 May 15, 2018 - Page 57 of 63 • Heingartner said they will not be asking for additional funding for 2019 but will ask for the same level of funding ➢ Motion to approve the final funding distribution for Burton US Open Snowboarding Championships. M/S/P: Kundolf/Rediker/Unanimous The motion passed 6-0 (Biszantz absent) Review of 4/19 Vail Branding Meeting: • Davis said the teen marketing strategy is good but it presents an opportunity to have a conversation about safety in the Town of Vail • Vlaar clarified that Vail is safe and said it is more about the coming of age where kids have freedom and parents can let them go • Davis agreed and added that we should be aware of any blind spots • Rediker said she likes this direction and that it has always been this way but is great to call it out • Vlaar noted that Vail Resorts is converting their website over to a summer focus that still has winter elements included • Vlaar said the influencer program is close to being finalized and will bring influencers on that have a lot of followers that resonate with the Vail brand • Wadey asked how many people are surveyed to conclude the Vail App data • Wadey noted that she feels the results may be skewed and would like to confirm that they are correct • Waniuk said she will follow up with numbers • Vlaar said the goal is for people to download the app and identifying relevant content • Gordon noted that the events content in the app needs improvement including extending the calendar past two weeks • Waniuk said she will follow up with the app developer • Gordon noted that Vail.com calendar is up to date and is fantastic • Vlaar asked the CSE to identify events that already identify with the campaign of reaching families with teenagers • Wadey said she is interested to see the return on e-mail campaigns • Vlaar said that Vail Resorts is engaging winter guests that have never been to Vail in the summer • Kundolf suggested that the communications should include the fall season • Vlaar said the campaign is season agnostic Review 5/1 Education & Enrichment Council Presentation: • Davis said that overall there was not any specific direction and that Council will keep the status quo • Gordon noted Jenn Bruno's question asking what the CSE thought of having one bucket of funding instead of two different categories CSE Minutes May 2, 2018 Page 4 of 6 May 15, 2018 - Page 58 of 63 • Valenti said it could be problematic due to the scorecard and the criteria that is desired from Education & Enrichment (EE) events • Valenti said there are already some EE events that are already Cultural, Recreation, and Community (CRC) events • Rediker asked if Council funds the CSE and then the CSE splits the amount into two categories, not the Council • Wadey said the CSE went to Council and asked for an additional amount of funding specifically for the EE category • Waniuk suggested that creating a combined scorecard would be difficult due to differing criteria between CRC and EE events • Davis said that Moffet asked what is the Bravo! Vail type of event in the EE category • Davis said Coggan noted that EE events are needed in our community • Waniuk said she will send the Council video on High Five Media to the CSE • Waniuk confirmed that there are no action items as a result of the Council meeting • Vlaar said the idea of an iconic event does not have to be specifically in the EE category • Gordon said that there needs to be brick and mortar funding through real estate sales like the Ever Vail project to support the sustainability concept • Waniuk said she is going to add the review of the RFP and scorecard on the June agenda Discussion: Recruiting New Events for 2019 See presentation for further details. • Valenti asked if we have had any conversations with Spartan Race • Saeger said we have spoken with Tough Mudder but Vail Resorts has not been interested in hosting • Vlaar noted that an event like Spartan Race that attracts families and teens is the type of event that fits directly with the strategy of attracting families and teenagers • Kundolf suggested looking at alternative film festivals to come in May • Kundolf added that a seminar for writers and journalists would be a good fit for May and indoor venues • Rediker said she understands why businesses close but need to ensure that the event is large enough for businesses to stay open Concert Venue Update: • Saeger noted that the direction that the town is moving in is to maintain Solaris as a concert venue • Saeger said the Town may engage with a third party professional venue organization to determine the best venue setup in Solaris which could maximize attendance CSE Minutes May 2, 2018 Page 5 of 6 May 15, 2018 - Page 59 of 63 • Saeger said that staff would like to continue to move forward with investing in Ford Park parking lot to make it a viable concert venue • Saeger noted that Ford Park parking lot with improved infrastructure could act as a recruiting tool for future events and music festivals New Business and Community Input: • Waniuk shared the new DestiMetrics report showing occupancy rates year over year in order to identify need weekends • Waniuk said the Vail Mountaineers have been challenging to work with • Wadey noted the VCBA summer update is on June 4th • Waniuk added that the Outlier Offroad Festival's website is updated ➢ Motion to adjourn at 10:16am. M/S/P: Kundolf/Valenti/Unanimous. Motion passed 6-0 (Rediker absent) CSE Minutes May 2, 2018 Page 6 of 6 May 15, 2018 - Page 60 of 63 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Matters from Mayor, Council and Committee Reports PRESENTER(S): Dave Chapin, Mayor TOWN OF 1 X41 May 15, 2018 - Page 61 of 63 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess from 4:00 p.m. until 5:00 p.m. Executive Session begins at 5:00 p.m. at Vail Municipal Building, Town Council Chambers May 15, 2018 - Page 62 of 63 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) to discuss the purchase, acquisition, lease, transfer, or sale of property interests;- to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Potential purchase, sale and lease of real property and Vail InDeed Program; 2) C.R.S. §24-6-402(4)(f) - to discuss personnel matters, Regarding: Town Manager Review PRESENTER(S): Matt Mire, Town Attorney May 15, 2018 - Page 63 of 63