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Home My WebLink About2018-06-05 Agenda and Supporting Documentation Afternoon AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:00 PM, June 5, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 5 min. Presenter(s): Chris Neubecker, Interim Community Development Director 2. Joint Meeting with Vail Local Housing Authority 2.1. Discussion of Town of Vail Housing Policies 90 min. Presenter(s): George Ruther, Housing Director and Steve Lindstrom, Chair, Vail Local Housing Authority Action Requested of Council: The desired outcome of this joint session is to identify, and subsequently ratify, housing policies that increase the supply of resident -occupied, deed -restricted homes which will result in the Town realizing its vision to be the premier international mountain resort community and achieve its goal of acquiring 1,000 net new deed restrictions by the year 2027. Background: It has been more than two decades since the Town of Vail has taken a comprehensive look into its adopted housing policies. During that time, substantial changes have occurred within the community and region affecting the availability of housing for local Vail residents. The Vail Town Council has identified housing as one of its top priorities and actions to be taken to maintain and sustain community within Vail. 3. Presentations / Discussion 3.1. Follow up Discussion, Re: 2018-2020 Council Action Plan Presenter(s): Greg Clifton, Town Manager Action Requested of Council: Provide direction to staff to complete update of Town Council Action Plan. Background: During Town Council's retreat on May 15, 2018, a review of goals, initiatives and priorities took place in the three focus areas identified previously by Town Council: Community, Economy and Experience. A fourth focus area was introduced during the session — Sustainability — which proposes to incorporate the topics of environment, social & cultural, resiliency, technology, transportation, human capital and core town services. The topics represented in the new Sustainability area have largely been extrapolated from the other focus areas. Staff Recommendation: The Town Council is asked to review the updated draft of the Action Plan which has incorporated comments provided at the 45 min. June 5, 2018 - Page 1 of 83 May 15 session, as well as provide additional thought and comment on the proposed Sustainability focus area. 3.2. Proposal for Parking Space Rental Program 20 min. Presenter(s): Shelly Jarnot Action Requested of Council: Informational only. Background: This is a presentation of a proposal to help address Vail's parking which would allow for rental of existing, underutilized parking spaces. The Vail Town Code currently prohibits short-term rental of parking spaces. Is council willing to reevaluate this section of the code, and to make a change to allow for short-term parking space rental? Vail Town Code regulates the leasing of parking spaces in Title 12, Chapter 10, Section 17. 3.3. An update on the Climate Action Collaborative and introduction of the new 20 min project manager to the Vail Town Council. Presenter(s): Kristen Bertuglia, environmental sustainability manager, Adam Palmer, Sustainable Communities Director, Kim Schlaepfer, CAC Project Manager Action Requested of Council: There is no action requested of Council at this time. Background: The Town of Vail is a stakeholder and supporter of the Climate Action Plan (CAP) for the Eagle County Community, and a member of the Climate Action Collaborative via Resolution No. 40, Series of 2017. With local community support, Walking Mountains Science Center has hired Kim Schlaepfer to implement the tasks associated with the CAP, and manage the stakeholder group in order to achieve the adopted carbon emissions reduction goals of 25% by 2025 and 80% by 2050. Staff Recommendation: There is no staff recommendation at this time. 4. Information Update 4.1. VLHA Meeting Results 5 min. 4.2. Future Meeting Agenda Topics 4.3. April 2018 Sales Tax Report 4.4. March 2018 Vail Business Review 4.5. May Revenue Highlights 4.6. VEAC final meeting minutes from May 8, 2018 5. Matters from Mayor, Council and Committee Reports 5.1. Matters from Mayor, Council, and Committee Reports 15 min. 6. Executive Session 6.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) to discuss 30 min. the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Possible property June 5, 2018 - Page 2 of 83 acquisition; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation. Presenter(s): Matt Mire, Town Attorney 7. Recess 7.1. Recess at 4:45 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. June 5, 2018 - Page 3 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Interim Community Development Director ATTACHMENTS: Description May 16, 2018 DRB Meeting Results May 29, 2018 PEC Meeting Results TOWN Of UAIL June 5, 2018 - Page 4 of 83 TOWN OF UAJt DESIGN REVIEW BOARD May 16, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Present: Bill Pierce, David Campbell, Doug Cahill, John Rediker Absent: Peter Cope 2. Project Orientation 2.1. 1:30 PM 3. Site Visits 3.1. 5155 Main Gore Drive South - Bailey Residence 3.2. 3994 Bighorn Road - SLP Vail LLC 3.3. 175 Forest Road - Venerable Residence 3.4. 1915 West Gore Creek Drive - Cedur Roof 3.5. 1463 Aspen Grove Lane - Carpenter Summers Residence 4. Main Agenda 4.1. DRB18-0043 - Venerable Residence Final review of an addition Address/Legal Description: 175 Forest Road/Lot 26, Block 7, Vail Village Filing 1 Applicant: Edward & Amy Venerable, represented by KH Webb Architects Planner: Matt Panfil 1. Prior to issuance of a building permit, the applicant shall revise the plans to move the garage roof ridge two to four feet (2-4') to the east. Doug Cahill moved to approve with conditions. David Campbell seconded the motion and it passed (4-0). Absent(1) Cope 4.2. DRB18-0047 - Jones Residence Final review of an addition Address/Legal Description: 4879 Meadow Drive Unit B/Lot 15, Block 5, Bighorn Subdivision 5th Addition Applicant: Lawrence & Gayle Jones, represented by Resolution Design Planner: Matt Panfil June 5, 2018 - Page 5 of 83 David Campbell moved to approve. John Rediker seconded the motion and it passed (4-0). Absent(1) Cope 4.3. DRB18-0126 - Graf Residence Final review of a change to approved plans (railing/wall) Address/Legal Description: 758 Potato Patch Drive UnitA/Lot 5, Block 1, Vail Potato Patch Filing 1 Applicant: Paul Graf Planner: Matt Panfil 1. This approval is only for the proposed retaining walls and landscape terraces. All railings on both duplex units must be of consistent materials, colors, and design. Doug Cahill moved to approve in part. David Campbell seconded the motion and it passed (4-0). Absent(1) Cope 4.4. DRB18-0112 - SLP Vail LLC Final review of an exterior alteration (siding) Address/Legal Description: 3994 Bighorn Road/Lot 2, Gore Creek Park Subdivision Applicant: SLP Vail LLC, represented by A+ Handyman, Inc. Planner: Jonathan Spence 1. Prior to building permit submittal, the applicant shall demonstrate compliance with Town of Vail lighting regulations. 2. The building permit submittal shall contain details of the material transitions for review and approval by Town of Vail staff. Doug Cahill moved to approve with conditions. John Rediker seconded the motion and it passed (4-0). Absent(1) Cope 4.5. DRB18-0143 - Bailey Residence Final review of an exterior alteration (windows/siding) Address/Legal Description: 5155 Main Gore Drive South/Lot 20, Vail Meadows Filing 1 Applicant: Jeff & Kelli Lynn Bailey, represented by KH Webb Architects Planner: Jonathan Spence David Campbell moved to approve. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Cope 4.6. DRB18-0161 - Carpenter Summers Residence Final review of a change to approved plans (landscaping) Address/Legal Description: 1463 Aspen Grove Lane/Lot 8, Block 2, Lion's Ridge Subdivision Filing 4 June 5, 2018 - Page 6 of 83 Applicant: Danny Carpenter & Kaye Summers, represented by Ceres+ Planner: Jonathan Spence 1. The applicant shall supplement the landscape plan with eight (8) additional 2.5" caliper along the south side of the property, for review and approval by Town of Vail staff. Doug Cahill moved to approve with conditions. John Rediker seconded the motion and it passed (4-0). Absent(1) Cope 4.7. DRB18-0141 - Egli Residence Final review of an exterior alteration (siding/windows/roof/deck) Address/Legal Description: 4141 Spruce Way/Lot 8, Block 9, Bighorn Subdivision 3rd Addition Applicant: Roger Egli, represented by Intention Architecture Planner: Justin Lightfield Doug Cahill moved to approve. John Rediker seconded the motion and it passed (4-0). Absent(1) Cope 5. Staff Approvals 5.1. DRB18-0061 - Boyd Residence Final review of an exterior alteration (AC unit) Address/Legal Description: 9 Vail Road Unit 1B/Lot B, Vail Village Filing 2 Applicant: Michael & Marian Boyd, represented by Skyline Mechanical, Inc. Planner: Christopher Neubecker 5.2. DRB18-0091 - Greenblatt Residence Final review of an addition Address/Legal Description: 4770 Bighorn Road Unit 1 N/Racquet Club Townhomes Applicant: Brian & Christine Greenblatt, represented by Victor Mark Donaldson Architects Planner: Justin Lightfield 5.3. DRB18-0114 - Prima Partners LLC Final review of a change to approved plans (dormer/windows/terrace) Address/Legal Description: 285 Forest Road/Lot 20, Block 7, Vail Village Filing 1 Applicant: Prima Partners LLC, represented by Shepherd Resources Inc. Planner: Jonathan Spence 5.4. DRB18-0121 - Hanson Residence Final review of an exterior alteration (deck/patio) Address/Legal Description: 770 Potato Patch Drive Unit 15/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Linda May Hanson, represented by Beth Levine Architect Inc. June 5, 2018 - Page 7 of 83 Planner: Justin Lightfield 5.5. DRB18-0132 - Columbine West Condos Final review of an exterior alteration (reroof) Address/Legal Description: 2833 Kinnikinnick Road/Lot 5, Block 4, Vail Intermountain Development Subdivision Applicant: Columbine West Condos, represented by Turner Morris, Inc. Planner: Justin Lightfield 5.6. DRB18-0133 - Potato Patch Club Condominiums Final review of an exterior alteration (reroof) Address/Legal Description: 950 Red Sandstone Road/Potato Patch Club Condominiums Applicant: Potato Patch Club Condominiums, represented by Turner Morris, Inc. Planner: Justin Lightfield 5.7. DRB18-0134 - Sitzmark Lodge Final review of an exterior alteration (patio/landscaping) Address/Legal Description: 183 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Sitzmark at Vail, Inc., represented by Ulf & Associates Planner: Chris Neubecker 5.8. DRB18-0135 - Slifer Residence Final review of an exterior alteration (awning) Address/Legal Description: 193 Gore Creek Drive Penthouse/Tract A, Block 5B, Vail Village Filing 1 Applicant: Elizabeth Slifer Planner: Chris Neubecker 5.9. DRB18-0137 - Vail Golfcourse Townhomes Final review of an exterior alteration (reroof) Address/Legal Description: 1660 Sunburst Drive, 1670 Fallridge Road, 1710 Sunburst Drive & 1720 Sunburst Drive/Lot 1, Sunburst Filing 3 Applicant: Vail Golfcourse Townhomes, represented by Umbrella Roofing Planner: Justin Lightfield 5.10. DRB18-0138 - O'Neill Residence Final review of an exterior alteration (hot tub/deck) Address/Legal Description: 2820 Aspen Court Unit B/Lot 14, Vail Village Filing 11 Applicant: Thomas O'Neill, represented by Colorado Pool & Spa Scapes Planner: Matt Panfil 5.11. DRB18-0145 - Stevens Residence Final review of an exterior alteration (deck) Address/Legal Description: 2518 Arosa Drive/Lot 9, Block C, Vail Das Schone Filing 1 Applicant: Gary Stevens, represented by Bain Construction, Inc. June 5, 2018 - Page 8 of 83 Planner: Jonathan Spence 5.12. DRB18-0147 - Mad Jack Trust Final review of a change to approved plans (door/garage door) Address/Legal Description: 1119 Ptarmigan Road/Lot 4, Block 5, Vail Village Filing 7 Applicant: Mad Jack Trust, represented by Integrated Landscape Management Group Planner: Matt Panfil 5.13. DRB 18-0149 - Breakaway West Final review of a change to approved plans (deck material) Address/Legal Description: 963 Lions Ridge Loop/Lot B3, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Breakaway West, represented by Pierce Architects Planner: Jonathan Spence 5.14. DRB18-0150 - Moulton Residence Final review of an exterior alteration (reroof) Address/Legal Description: 2558 Arosa Drive/Lot 6, Block C, Vail Das Schone Filing 1 Applicant: H. Edward Moulton Planner: Chris Neubecker 5.15. DRB18-0151 - Storr Residence Final review of a change to approved plans (building elevations) Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3 Applicant: Hans G. Storr Revocable Trust, represented by Sipes Architects, Inc. Planner: Justin Lightfield 5.16. DRB18-0152 - Mello Trust Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 2975 Manns Ranch Road/Lot 6, Block 1, Vail Village Filing 13 Applicant: Mello Trust, represented by ECO Planner: Matt Panfil 5.17. DRB18-0154 - Peterson Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1915 West Gore Creek Drive/Lot 28, Vail Village West Filing 2 Applicant: Scott Peterson, represented by Colorado Tree Services, Inc. Planner: Justin Lightfield 5.18. DRB18-0155 - Eagle River Water & Sanitation District Final review of an exterior alteration (AC units) Address/Legal Description: 846 Forest Road/Lot 1, Eagle River Water & Sanitation District Subdivision Applicant: Eagle River Water & Sanitation District Planner: Chris Neubecker June 5, 2018 - Page 9 of 83 5.19. DRB18-0156 - Abboud Residence Final review of an exterior alteration (repaint) Address/Legal Description: 4916 Juniper Lane Unit B/Lot 3, Block 5, Bighorn Subdivision 5th Addition Applicant: Anna Abboud Planner: Justin Lightfield 5.20. DRB18-0158 - Altair Vail Final review of an exterior alteration (landscaping) Address/Legal Description: 4192 Spruce Way/Lots 4 & 5, Block 7, Bighorn Subdivision 3rd Addition Applicant: Altair Vail, represented by Vail Valley Tree Service Planner: Matt Panfil 5.21. DRB18-0159 - Schacht Residence Final review of an addition Address/Legal Description: 1800 Sierra Trail/Lot 25, Vail Village West Filing 1 Applicant: Robert & Selina Schacht, represented by Current Architects Planner: Matt Panfil 5.22. DRB18-0163 - Quintana Residence Final review of an exterior alteration (windows) Address/Legal Description: 1730 Golf Lane T76/Area A, Sunburst at Vail Applicant: Ana Cecilia Quintana, represented by Jeff Lutz Builders, Inc. Planner: Matt Panfil 5.23. DRB18-0166 - Riverbend at Vail Final review of an exterior alteration (stucco/roof) Address/Legal Description: 4800 Meadow Drive/Riverbend at Vail Applicant: Riverbend at Vail, represented by Mountain Valley Property Management Planner: Jonathan Spence 5.24. DRB18-0169 - Guske Residence Final review of an exterior alteration (windows/patio door) Address/Legal Description: 4610 Vail Racquet Club Drive Unit 23/Vail Racquet Club Condominiums Applicant: Sarah Guske, represented by Home Depot USA Planner: Matt Panfil 5.25. DRB18-0171 - Town of Vail Final review of an exterior alteration (landscaping) Address/Legal Description: 321 West Meadow Drive/Lot 5, Block 1, Vail Lionshead Filing 2 Applicant: Town of Vail Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South June 5, 2018 - Page 10 of 83 Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. June 5, 2018 - Page 11 of 83 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of AJi May 29, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Brian Stockmar, John -Ryan Lockman, Karen Perez, Pam Hopkins, Rollie Kjesbo Absent: Ludwig Kurz 2. Main Agenda 2.1. A request for the review of the following two (2) variances: 1.) a variance from 30 min. Section 12-21-12, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to allow for more than ten percent (10%) of the total site area to be covered by driveways and surface parking; and 2.) a variance from Section 14-3-1, Minimum Standards, Vail Town Code, to allow for more than one (1) curb cut per unit, located at 2841 Basingdale Boulevard/Lot 3, Block 8, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC18-0020) ApplicantiVlichael & Yoshimi Moore, represented by Visual I mpax Planner: Matt Panfil (presented by Jonathan Spence) Planner Spence introduced the applicant's request to the PEC. There are two different variances being requested by the applicant, including a variance to allow for more than 10% of the total site area to be covered by driveways and surface parking, and a variance to allow for more than one curb cut per unit. A similar application was presented to the PEC on April 9, 2018. Spence explained that the access to the garage has now been turned, thereby removing the third variance request for minimum horizontal distance between a garage door to the edge of public street pavement. Scott Handler with Visual Impax, Applicant, presented diagrams and renderings completed to date. Handler explained because of the parking easement, in order for a garage to work within the challenging site, the variance has been requested, plus an additional curb -cut. The garage is designed parallel to the street for ease of turning movements. Handler showed a steep slope exhibit with contours plus photos around the property. He explained that with the challenge of the setback requirements and easements, Visual I mpax designed the house to embed itself within the natural contours of the topography. Handler then showed renderings with the nearby fire hydrant to the east side of the garage. The applicant obtained approval from Eagle River Water and Sanitation District (ERWSD) and Vail Fire Department to build the garage close to the fire hydrant. Commissioner Gillette asked if the current owners have talked with the adjacent neighbors about the parking easement. Commissioner Perez asked if the neighbors would be in agreement with an amendment to the easement. June 5, 2018 - Page 12 of 83 Spence stated the neighbors may not want to amend the easement at this time. Spence mentioned it is not under the PEC's purview to revise the existing easement. At this time, the holder of the easement does not wish to alter the agreement. Commissioner Gillette that stated these are the questions the PEC asked to the previous applicant and still need to be provided answers with: • Have you talked to the adjacent owners? • How many parking spots do the condos next doors need? • How many cars fit on their property? Scott Handler stated his approach is that there would be no space for the adjacent properties to park, if removed. Commissioner Perez clarified the applicant would not be removing two of the four spots, because those belong to the property owner. Commissioner Stockmar summarized that there is a lot of concern about the overall proposal and easement questions that have not been answered. The proposal must meet the requirements of the code. He does not believe the applicant currently has answers to the questions Commissioner Gillette asked. Handler responded that everything about the project is within the zoning code regulations, with the exception of the two variances. He reminded the PEC that this property has been presented to the PEC once before by a different architect. Commissioner Stockmar stated that parking is the major issue and must be addressed with this application before moving forward. Handler responded that the people who own the condo building may not alter their agreement. Spence stated if the easement owner does not wish to alter the easement at this time, then they do not have to alter the private agreement. Chris Neubecker, Interim Director, asked the PEC to clarify their concerns about the application and the parking easement. Commissioner Gillette asked why the applicant cannot flip the garage to the other side to face the existing parking area and move the fire hydrant into the right of way. Handler responded there is a plan to move the fire hydrant in 2019. Commissioner Perez responded to Neubecker and stated two parking spaces within the easement are granted for the applicant, thereby granting the applicant six parking spaces. Commissioner Gillette stated he would like to see pictures of how many cars are currently parked in the parking spaces. Spence stated if the PEC were to table the application, staff would like the PEC to inform them of specifically what the PEC needs to see for this application upon its return. Commissioner Gillette would like to see a better depiction of the easement parking spaces. The two property owners should get together and work out the easement. Additionally, he stated an analysis should be done of flipping the garage. Handler mentioned the owner of the adjacent property does not want to lose their parking. Spence responded to Gillette's previous comment about how Public Works supports the current garage configuration. June 5, 2018 - Page 13 of 83 Handler continued his prepared presentation of 3D renderings as well as a movie to show how the house fits within the natural grade. He stated everything else complies, if he could get the variance for the curb cut and parking. He had a lawyer look at an easement language and the applicant cannot change it unless the adjacent property owner agrees to the change. Commissioner Gillette stated if the applicant flips the garage and takes access from the existing easement, it would minimize the variance request. Commissioner Stockmar agreed with Gillette to flip the garage and move the hydrant, thereby lessening the impact to the development lot. Spence clarified the three things being asked by the PEC. The PEC would like to see: 1. Sketch of the site 2. Photos of site and parking 3. A better understanding of the discussion between the property owner and adjacent property owner. Commissioner Gillette stated the PEC is not allowed to grant a special privilege. The PEC cannot allow private easements to dictate the zoning code. He would like clarity and options shown to the PEC. Right now the PEC does not have the proper information to make a decision. Commissioner Lockman stated it would be helpful to have the adjacent owner at the next meeting. The PEC wants a clearly defined future for the two parking spaces. Hearing from the adjacent owner would be helpful. Commissioner Hopkins suggested if the applicant reduced the size of the turnaround space, it might help if the applicant put landscaping in the area, which now shows 642 SF total of driveway on the existing site plan. She suspects this can be reduced by 150-200 SF if a hammerhead driveway is created. Handler responded that the lot drops off behind the fire hydrant due to the slope. Public Works stated they wanted a 20 foot turning radius. Without the space to maneuver, it would be challenging. Commissioner Lockman asked "what if the applicant amended the easement by giving their two parking spaces away?" Commissioner Gillette responded stating the preference is to provide the condos with four parking spaces and show this through a drawing. PUBLIC COMMENTS Kathy Langenwalter stated that having not seen the previous submittal, would it not be possible to elevate the garage to take care of Public Works concerns and to minimize the footprint? COMMISSIONERS COMMENTS Lockman — In agreement with other Commissioners to reduce site impact and land. In agreement to reduce the variances being granted. Wants more clarity of how the other two parking spaces will be used. Handler asked if he were to give away his two parking spaces, does it help his argument? June 5, 2018 - Page 14 of 83 Spence stated the applicant is creating more of a hardship by giving away two spaces. Hopkins — Would like applicant to study the driveway more, either with Langenwalter's suggestion or with Hopkins' suggestion. Kjesbo — Stated the owner of the fourplex owned the adjacent lot created the easement, then sold the lot realizing its diminishing value. Perez — Does not meet criteria to grant a variance. Stockmar — Does not see this as the solution to grant a variance. Two alternatives were stated; either ask to table this item then return with a series of solutions, or ask for a vote now. Applicant requests the PEC to table to June 11 meeting. John -Ryan Lockman moved to table to June 11, 2018. Brian Gillette seconded the motion and it passed (6-0). Absent: (1) Kurz 2.2. A request for a review of a prescribed regulations amendment to Section 14- 90 min. 10-6, Residential Development, Vail Town Code, to allow the Design Review Board (DRB) to apply different design review standards in situations when two-family dwellings appear as separate and distinct development lots, and setting forth details in regard thereto. (PEC18-0005) ApplicantArosa Partners LLC, represented by Brad Hagedorn Planner: Justin Lightfield Planner Lightfield introduced the applicant's request and provided background information on the request. Lightfield spoke to the history of the subject regulations and how the DRB has administered the regulation. The request has been reviewed by the DRB and Lightfield spoke to their response, including their concerns. Lightfield spoke to how the staff report is structured, weighing pros and cons and not making a recommendation, per se. The applicant, Brad Hagedorn, spoke to his request and how it is only related to separated duplexes and not to other types of development. The request would allow different architectural approaches to separated duplexes that appear to be on separate development lots. Hagedorn pointed out the proposed criteria that would allow such different approaches. He discussed why he believes this in the best interest of the Town to change the regulation. He discussed how he feels that separated duplexes will not improve their properties, pointing to a "prisoner's dilemma". Hagedorn discussed the process of a separation duplex and how this will remove the boundaries to homeowners improving their property. Commissioner Kjesbo spoke to the example provided on Arosa and his thoughts on that case when it came before the DRB. Hagedorn provided a response that he did not feel that approach is optimal. PUBLIC COMMENT Kathy Langenwalter mentioned she came before the PEC as a former PEC June 5, 2018 - Page 15 of 83 and DRB member. She handed out exhibits including a map that demonstrated what lots in her neighborhood could be affected by this change in the code and the concerns resulting from this change. She also spoke to the difference between complementary and unified. She discussed her reasons for objecting to the proposal and the possible results of the change including grants of special privilege, a cluttered visual approach, a decrease in DRB authority, and a change to area demographics. She spoke to what she feels are actually changes to the separation criteria. Dick Cleveland provided comments on the proposal based on his participation on various boards. He cautioned about text amendments that benefit an applicant. He spoke to the improper subdivision of the Arosa property. He discussed the result of the amendment which would be different standards for attached vs un -attached duplexes. Cleveland discussed the history of this issue and how it has largely worked in the past and the unforeseen and foreseen consequences of changing the approach. He stated he does not feel that the changes meet the required criteria for approval and recommended that the PEC forward a recommendation of denial. Jack Snow spoke to his support for the proposal. He discussed what he feels is a misstatement of the intent that this would lead to more separation, although he does not feel more separations are a problem. He mentioned that he feels the request is simply to give the DRB more flexibility and freedom. Ron Byrne spoke to the dilemma in front of the PEC. He discussed Langenwalter's and Cleveland's comments and his understanding of them. Byrne mentioned the need to allow the flexibility and a more subjective approach from the DRB. He stated he feels degradation in quality may result if flexibility is not given. He spoke to the creation of a cyclical process of bad architecture if we are always chasing the architecture of the other unit. Mike Farr spoke to his support of the proposal. Debbie Gibson Curtis, representing others at Slifer Smith & Frampton Real Estate, spoke to her support for the proposal, especially for those properties along Beaver Dam and Forest Road that deserve some lenience. COMMISSIONERS COMMENTS Kjesbo - Spoke to the importance of compatibility and not the need or desire to match. He does not support the proposed text amendment. Gillette - Agrees with Commissioner Kjesbo one -hundred percent. Feels the photos provided by Kathy Langenwalter and Brad Hagedorn illustrate the problem, not the solution. Perez - Agrees with Commissioners Kjesbo and Gillette but recognizes the hardship when the other owner does not wish to upgrade. She is concerned about unintended consequences that could be seen as a result of the text amendment. Hopkins - Feels that this is a grab of special privilege not to be a duplex She stated she believes the PEC should keep the standards the way they are currently, without the text amendment. Lockman - Has struggled with the request. He believes that with an aging housing stock there will be a need for a change in the regulations. He feels June 5, 2018 - Page 16 of 83 that compatibility is necessary and supports the DRB exercising some flexibility. He feels that the shared ownership issue will have to be addressed at some point and does not support the proposal. Kathy Langenwalter added additional comments concerning how the criteria are actually working. Brad Hagedorn - Spoke to how the incentive to separate duplex units is already in existence in the code and that this proposal does not increase that. He feels that compatible has largely meant matching from his experience. Gillette - Spoke to how the composition of the board has an effect on its outcomes. He feels they are doing their jobs. Stockmar - Spoke to this being a Pandora's box He does not know how many properties will be affected by the text amendment and feels the approach is overly broad. He believes that the current regulations have been largely successful. Brian Gillette moved to deny. Rollie Kjesbo seconded the motion and it passed (6-0). Absent: (1) Kurz 2.3. A request for review of variances from Section 12-15-2, GRFA Requirements 5 min. by Zone District, Section 12-15-3 Definition, Calculation and Exclusions, Section 12-18-4 Uses, and Section 12-18-5, Density Control, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for Gross Residential Floor Area (GRFA) in excess of the amount permitted by lot area and zone district and to allow an access opening to a crawl space of greater than 12 square feet , located at 2014 West Gore Creek Drive Unit 5/Lot 41-43 (Hamlet Townhouses), Vail Village West Filing 2, and setting forth details in regard thereto. (PEC18-0009) The Applicant has requested to table this item to the June 11, 2018 meeting. ApplicantHolly Proctor and John Hutto, represented by Martin Manley Architects Planner: Chris Neubecker Brian Gillette moved to table to June 11, 2018. Rollie Kjesbo seconded the motion and it passed (6-0). Absent: (1) Kurz 3. Approval of Minutes 3.1. May 14, 2018 PEC Results 4. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are June 5, 2018 - Page 17 of 83 approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department June 5, 2018 - Page 18 of 83 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Discussion of Town of Vail Housing Policies PRESENTER(S): George Ruther, Housing Director and Steve Lindstrom, Chair, Vail Local Housing Authority ACTION REQUESTED OF COUNCIL: The desired outcome of this joint session is to identify, and subsequently ratify, housing policies that increase the supply of resident -occupied, deed - restricted homes which will result in the Town realizing its vision to be the premier international mountain resort community and achieve its goal of acquiring 1,000 net new deed restrictions by the year 2027. BACKGROUND: It has been more than two decades since the Town of Vail has taken a comprehensive look into its adopted housing policies. During that time, substantial changes have occurred within the community and region affecting the availability of housing for local Vail residents. The Vail Town Council has identified housing as one of its top priorities and actions to be taken to maintain and sustain community within Vail. ATTACHMENTS: Description Town of Vail Housing Policies Discussion Memorandum June 5, 2018 - Page 19 of 83 Memorandum To: Vail Town Council From: Vail Local Housing Authority George Ruther, AICP, Housing Director Date: June 5, 2018 Subject: Joint Session — Vail Town Council & Vail Local Housing Authority: Town of Vail Housing Policies Discussion I. Executive Summary The Vail Town Council and the Vail Local Housing Authority must work collaboratively to help the Vail community realize its vision to be the Premier International Mountain Resort Community. While many factors positively contribute to achieving this vision, maintaining and sustaining community through the creation of resident -occupied, deed -restricted homes is a top priority and critical action of the Vail Town Council and the Vail Local Housing Authority. As such, appropriate levels of resources, including, staffing, funds and time, shall be invested in programs and initiatives which yield a demonstrated increase in the supply of resident -occupied, deed -restricted homes. That said, the town staff must take proactive steps to increase the supply, affordability and availability of resident -occupied, deed -restricted homes in Vail and the Eagle River Valley. 11. Purpose This memorandum sets forth a list of draft housing policy statements which, upon adoption, will help the Vail Town Council and the Vail Local Housing Authority effectively address the resident -occupied, deed -restricted housing needs of the Vail community. The purpose of these policy statements is to: • support the Town's housing goals and expectations, • express which methods the Town and its partners will pursue to achieve the adopted housing goal of acquiring 1,000 new deed restrictions by the year 2027, • help inform decision making that results in the implementation of housing solutions, • articulate the important role of housing in addressing the economic and environmental sustainability of the Vail community, and • ensure that there is an adequate supply of housing in close proximity to employment, transportation, and community facilities, such as schools. The Vail Town Council, acting upon input from the Vail community, has acknowledged that maintaining and sustaining community through the creation of resident -occupied, deed - 1 June 5, 2018 - Page 20 of 83 restricted homes is a top priority action. It is widely acknowledged that the long-term continued success and viability of Vail relies heavily upon maintaining and sustaining community. The desired outcome of this joint session is to identify, and subsequently ratify, housing policies that increase the supply of resident -occupied, deed -restricted homes which will result in the Town realizing its vision to be the premier international mountain resort community and achieve its goal of acquiring 1,000 net new deed restrictions by the year 2027. III. Housing Program Successes and Opportunities The Town of Vail has realized many resident -occupied, deed -restricted home development and program successes. These successes have been a direct result of community engagement, political support and innovative approaches to addressing the need for deed -restricted homes. Like many other mountain resort communities, Vail has implemented commercial linkage and inclusionary zoning requirements, imposed mitigation of development impact fees and applied similar reactive responses to the housing challenge. And, like many other mountain resort communities, Vail continues to experience significant housing needs. To be successful, Vail must continue to be proactive, innovative, willing to think differently, and boldly approach the housing challenge. Recent examples of Vail housing program successes include: • Lion's Ridge Village Apartments (112 homes) • Vail Housing 2027 Strategic Plan • Vail InDEED (10 homes) • Chamonix Vail Neighborhood (32 homes) • Timber Ridge Village redevelopment (98 homes) Not every housing effort or initiative has been successful. In fact, some have failed. Over the past 30 years, several of the Town's housing policies and initiatives have resulted in underperforming outcomes. For example, the Pitkin Creek Village deed restriction terms resulted in resident -occupied homes for a temporary period of time, after the initial seven year sunset, the homes converted to the free market. Similarly, the Town's inclusionary zoning and commercial linkage requirements address only 30% of net new jobs created as a result of new development, thereby leaving the community to address the remaining 70%. Likewise, the Town's policy on fee -in -lieu payments simply shifted the onus of providing deed -restricted homes from the developer to the Town. Further, evolving deed restriction terms created instances whereby deed -restricted homes are allowed to remain unoccupied and vacant. These examples, and many others like them, merely illustrate the ever changing environment that is housing policy and reinforces the importance that the Vail Town Council and the Vail Local Housing Authority revisit the Town's housing policies on a regular basis. In fact, it has been successfully demonstrated that new housing solutions and opportunities arise as circumstances, conditions and housing policy adapt over time. 2 June 5, 2018 - Page 21 of 83 IV. Roles and Responsibilities The Housing Authority's role, as a commission appointed by the Vail Town Council, and further authorized by the State of Colorado (C.R.S. 29-4-209), among other matters, is to consult and advise the Vail Town Council on housing matters including forwarding recommendations on each, or all of the following topics: • housing policy • program administration • implementation strategy • funding options • land use regulation • project management • negotiation strategy • financing alternatives The Vail Town Council shall be the final decision maker on these important policy matters. Vail Town Council • Set policy • Direct staff • Establish priorities • Authorize funding • Incur debt • Acquire property • Identify critical actions • Adopt budgets V. Background Vail Local Housing Authority Vail Housing Department • Forward recommendations • Lead special projects • Oversee programs • Conduct research • Administer programs • Manage projects • Verify code compliance • Implement day-to-day operations • Commission reports and • Oversee budgets studies • Advise decision makers • Issue debt free of TABOR • Propose Initiatives • Staff boards The most recent statement regarding housing policy in the Town of Vail is outlined in the Vail Housing 2027 Strategic Plan. In this case, a single policy statement was articulated and adopted by the Vail Town Council. According to the Strategic Plan, "the Town of Vail acknowledges that the acquisition of deed restrictions on homes for Vail residents is critical to maintaining community. Therefore, we ensure an adequate supply and availability of homes for residents and recognize housing as infrastructure in the Town of Vail; a community support system not unlike roads, bridges, water and sewer systems, fire, police, and other services of the municipal government." This policy statement, while subtle in some instances, and more direct in others, is reflective of an ever evolving and dynamic history of the housing policies of the Town of Vail. This most recent statement highlights a number of key acknowledgements by the Vail Town Council. 3 June 5, 2018 - Page 22 of 83 They include: • Acquiring deed restrictions (the goal) is equally, if not more important, than acquiring entire homes (the method). The financial investment and implications of acquiring entire homes is very different than acquiring deed restrictions. • For years, providing places for employees to live (workforce housing) was the primary focus of the Town's housing policy. It was all about providing places for "jobs to sleep at night". Over time, this policy has evolved its focus towards maintaining and sustaining community. • The Town's more recent policy statement also places emphasis on the supply and availability of homes for residents. This too is an important consideration. For years, the term "affordable housing", with income limitations and price appreciation caps carried the conversation. The unfortunate fact remains, the availability and affordability of homes in a resort community is relative and all segments of the market are in need of housing opportunities. • There has never been a doubt that one of the many roles of local government is to provide appropriate and adequate infrastructure in our communities. Only recently, however, has housing been acknowledged as infrastructure worthy of the public sector's involvement in resort communities. Not unlike roads, bridges, water and sewer, housing is of equal importance and demands equal attention and resources if a resort community is to be viable and sustainable over time. • Housing is more than an issue to be addressed by either the private sector or the public sector. It is, by all accounts, a community -wide issue. And, like other issues which face a community as a whole, its solution, and resulting community -wide benefits, requires engagement and participation from the entire Vail community. Success is highly unlikely if the problem is left on the shoulders of a select unfortunate or overly burdened few. In Vail's case, the entire community includes tax payers, guests, year-round and part-time residents, large and small employers, developers, regional partners, employees, etc. VI. Policy Development Adopting policy statements is an important step organizations should take to increase overall effectiveness and efficiency in realizing its vision and achieving its goals. Generally stated, a policy or policy statement is simply an acknowledgement of the acceptable method(s) for the way things are done within an organization. There are a number of key questions which an organization should answer when developing policies. These key steps and questions include: • What is the identified need for the policy/policies? Why are they important? • Who is responsible for determining the policy/policies? • Who are the stakeholder groups that must be included in the policy development process? • What are the draft policy statements? Do the policy statements achieve the goal? Are the policies aligned with the desired outcomes? • How are the policies implemented into day to day operations, procedures and practice? What are the specific tasks or strategies that should be taken? 4 June 5, 2018 - Page 23 of 83 • Are the policy outcomes measurable, quantifiable and objective? What is the definition of success? • Which existing policies should be kept? Which need amending? Which policies are irrelevant or no longer pertinent and applicable? What policies are missing? VII. General Housing Policy Statements (draft) The Vail Local Housing Authority has met to review existing housing policies in the Town of Vail. To facilitate this joint housing policy discussion, the Housing Authority offers the following draft policy statements as a point of departure for the discussion. These statements were derived from past and current housing policies acknowledged by the Town of Vail. This discussion is the first comprehensive look into the Town's housing policies in more than two decades. What followings below is draft for discussion purposes only: (the letters in parenthesis refer to existing policy statements in Section VIII of this memorandum) #1 Recognize the solutions to increasing the supply of deed -restricted homes require regional approaches. (A,U) #2 Acknowledge that deed -restricted homes are critical infrastructure in a resort community. (B,I,J,N,O,R,X,Y,AA) #3 Create a favorable environment for private sector participation and investment in deed -restricted homes in Vail as well as within the region. (D,E,K) #4 Utilize the Town's financial strength to facilitate the creation of deed -restricted homes. (F,L,S) #5 Ensure adopted land use regulations (i.e. density, parking, etc.) align with the vision and goal and to ensure the thorough, timely and efficient review of development applications which increase the number of deed -restricted homes in Vail. (P, Q, V, Z) #6 Establish a predictable, consistent and reliable source of funding to obtain deed restrictions and maintain the Town's housing programs. (M) 5 June 5, 2018 - Page 24 of 83 #7 Implement a clear, equitable, and easy to administer process for housing lottery selection and ensure opportunity and ease of access for all to adopted housing programs and initiatives. (T) #8 Support a policy of no net loss of resident -occupied, deed -restricted homes in Vail. (H) #9 Adopt housing mitigation regulations and requirements which place an appropriate amount of obligation on incremental new development to offset the impact created on housing demand within Vail. (C,G,W) VIII. Town of Vail Housing Policy Vail's housing policies have evolved over time. This evolution, in large part, is the result of ever changing demands on resources, needs of the community, political support, Town Council priorities, conditions within the economic markets, and outside forces affecting the greater Vail community. Some of the policies are direct and well articulated, while others are more subtle and indirect. Examples of housing policies include: A. The Town of Vail will only invest payment in lieu funds on properties located within the Town of Vail municipal boundaries. B. Employee housing will be equally dispersed throughout the Town of Vail. C. Through a 50% on-site mitigation obligation, the Town will rely upon the private sector to provide a portion of its land for the development of employee housing. D. The Town of Vail will rely upon public/private partnerships to achieve its community housing goals. E. Developable land is a scarce commodity in Vail. For that reason, the Town of Vail will lease its land rather sell its land for housing purposes. There are instances, on a case by case basis, however, where the sale of land is deemed appropriate. F. The Town of Vail will achieve its housing goals through the acquisition of deed restrictions. Deed restriction acquisitions are a partial, yet effective investment in real estate without having to fully invest in the property to achieve the desired outcome. G. A fee in lieu payment structure will be established in response to the gap in affordability. H. An EHU exchange program will be implemented to increase occupancy of existing homes and replace "underperforming" deed restrictions. I. The Town will pursue a wide range of options, pricing structures and product types to address a wide range of market segment needs. J. The Town will take proactive steps towards preserving and protecting the existing affordable housing supply in Vail. K. The private sector is an important partner. The Town will implement a streamlined entitlement and permitting process that creates a private sector friendly business environment. L. Resource allocation demonstrates policy. The Town will allocate adequate financial and staff resources to housing developments and initiatives. 6 June 5, 2018 - Page 25 of 83 M. Like land, money is a finite and scarce resource. The Town will pursue a consistent, predictable and sustainable funding source to be dedicated to housing. N. Newly constructed resident -occupied, deed -restricted homes will be walkable, accessible to public transportation and otherwise located in proximity to the Town's primary job core areas. O. Attention will be directed to prevent or minimize the rate at which long term rentals are converted to short term rentals or other forms of free market vacation property. P. The provision of on-site vehicle parking adds a financial and spatial burden on the supply of housing. Focus will remain on meeting the transportation needs of the residents rather than merely achieving compliance with a parking requirement. Q. Upgrading and infill development opportunities are a preferred means of addressing the housing needs of the community. Increasing residential density was used successfully to improve the "resort" side of premier resort community. Similarly, density will be used to improve the "community' side of premier resort community. R. The creation of resident -occupied, deed -restricted homes, whether through constructing new or preserving existing, is an important contributor to maintaining and sustaining a year-round economy, a vibrant community and healthy environment. S. Town of Vail will rely upon its financial strength through the effective use of town capital reserves to facilitate the creation of housing. T. Objectives outside of income limits and net household asset verification will be used to determine eligibility for participation in town -sponsored housing lottery selections. U. The Town of Vail will seek alignment where appropriate and collaborate with its down valley partner communities of Minturn, Avon, Eagle, Gypsum and unincorporated Eagle County to broaden the availability of housing within the region. V. The Town of Vail will implement flexibility in the application of its development fee structure and mitigation of impacts obligations to facilitate the creation of deed -restricted homes. W. Incremental new development, both commercial and residential, will be required to mitigate the impact of development and the creation of new jobs on the supply of deed - restricted homes. Presently, 30% of the employee need for the total number of net new jobs created is provided housing opportunities. 70% are not. X. The Town of Vail will take a proactive vs. reactive response to identifying and implementing housing solutions. Y. The Town of Vail recognizes the differences between current needs and future demand for deed -restricted homes in Vail. Therefore, both "catch up and "keep up" opportunities for resident -occupied, deed -restricted homes will be actively pursued. Z. The development review process and land use regulations play an important role in determining the success of housing efforts in Vail. That said, development review process and land use regulation reform, such as residential density bonuses, split unit legalization, subdivision regulation amendments, streamlining the development review process, EHU amendments, and similar forms of incentivizing the creation of deed - restricted homes will be explored. AA.The Town of Vail will focus its housing efforts on a diverse range of housing product types and community needs. 7 June 5, 2018 - Page 26 of 83 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Follow up Discussion, Re: 2018-2020 Council Action Plan PRESENTER(S): Greg Clifton, Town Manager ACTION REQUESTED OF COUNCIL: Provide direction to staff to complete update of Town Council Action Plan. BACKGROUND: During Town Council's retreat on May 15, 2018, a review of goals, initiatives and priorities took place in the three focus areas identified previously by Town Council: Community, Economy and Experience. A fourth focus area was introduced during the session — Sustainability — which proposes to incorporate the topics of environment, social & cultural, resiliency, technology, transportation, human capital and core town services. The topics represented in the new Sustainability area have largely been extrapolated from the other focus areas. STAFF RECOM M E NDAT ION: The Town Council is asked to review the updated draft of the Action Plan which has incorporated comments provided at the May 15 session, as well as provide additional thought and comment on the proposed Sustainability focus area. ATTACHMENTS: Description Draft Council Action Plan June 5, 2018 - Page 27 of 83 ORGANIZATIONAL UPDATES FORMULATION OF ACTION PLAN , 2018 - Page 28 of 83 CURRENT ORGANIZATIONAL CHART Town of Vail Citizens Vail Town Council Dave Chapin Mayor Town Attorney Matt Mire Town Manager Stan Zemler Assistant Town Manager Town Clerk Patty McKenny Library Lori Barnes Communcations Director Suzanne Silverthorn Economic Development Kelli McDonald Municipal Judge Buck Allen Finance Kathleen Halloran Human Resources & Risk Mgmt Krista Miller Accounting Sales Tax & Business Licenses Budget & Financial Planning Treasury Fire Department Mark Novak Compensation & Benefits Employment Safety Risk Management Police Department Dwight Henninger Suppression Division J Prevention Division Public Works & Transit Greg Ha Operations Administrative 911 Communications Community Development George Ruther Facilities Streets Fleet Transportation / Parking Parks & Landscaping Town of Vail 1 Council Retreat 1 1/9/18 Information Services Ron Braden Building Division Environmental Health Housing Division Planning Division Hardware & Equipment Software Communications June 5, 2018 - Page 29 of 83T0 WN OF V ML PROPOSED ORGANIZATIONAL CHART FIRE MAYOR & TOWN COUNCIL MUNICIPAL JUDGE POLICE PUBLIC WORKS / TRANSPORTATION COMMUNITY DEVELOPMENT COMMUNICATIONS FINANCE TOWN CLERK HUMAN RESOURCES INFORMATION TECHNOLOGY ECONOMIC DEVELOPMENT ENVIRONMENTAL SUSTAINABILITY June 5, 2018 Page 30 of 83TO N OF V4IL A UPDATES Housing Department in Place Community Development Director Recruitment Process in Play Assistance from Appointed Boards in Recruitment Process Assistant Town Manager in Near Future Emphasis on Team Structure in Organization Town Council Meetings, Retreats, and Misc Matters 2015-17 COUNCIL ACTION PLAN TobethREMIER nternational ountain resort community elevate the EXPERIENCE Vie Town of Vail 1 Council Retreat 1 1/9/18 June 5, 2018 - Page 32 of 83T0 N OF VIOLA PROPOSED 2018-20 COUNCIL ACTION PLAN To be the PREMIER international mountain resort community Town of Vail 1 Council Retreat 1 1/9/18 June 5,2018- Page 33of83TO N OF VAIL IN GENERAL The four areas of emphasis represent what has been emphasized, in recent years, and what appears to encompass the priorities as we move forward in the years ahead They are also articulated within the Council's Mission and Vision The model is circular, representing a continuous flow and connectivity between the areas of emphasis Sustainability has been added, but in a broad sense. It is inclusive of the following topics: • Environment • Transportation • Social and Cultural • Human Capital • Economy (Resiliency) • Core Services • Technology Town of Vail 1 Council Retreat 1 5/15/18 June 5,2018- Page 34of83TO N OF VAIL COMMUNITY GOALS Engage our community in honoring social, recreational, cultural, and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town's continued success. • Balanced community composition • Civic area enhancements • Regional opportunities supporting community living and amenities • Educational enrichments with Red Sandstone Elementary School to eI II Idi lue the Vail cor r it r iunity • Informed community Town of Vail 1 Council Retreat 1 5/15/18 June 5, 2018 - Page 36 of 83TO WN OF VAIL COMMUNITY INITIATIVES • Define "balanced community" composition that also includes discussions about the future of West Vail • Explore the idea of creating a "civic area" using municipally owned properties that would serve the community with government, cultural and recreational services • Enhance community living and amenities by exploring regional opportunities for housing and recreation • Expand opportunities for Red Sandstone Elementary School with the school district's futurc planning effort Implement partnership project involving parking facility and school renovation at Red Sandstone Elementary School • Engage community on civic topics that help the exchange of ideas, information, • - - - w w - - OP II/ e- A MA MA a II W -- - - •I II • - - - - - - - - - - = - - - - - - . - AM ill A . - - •• •• . _mrow - - . - - = • yr my my .yr AA - -fir • • - A - • -my. A. Iiia - - • Actively engage community in all matters of public interest and maintain high level of transparency and outreach Town of Vail 1 Council Retreat 1 5/15/18 June 5, 2018 - Page 37 of 83TO WN OF VAIL COMMUNITY TOWN COUNCIL PRIORITIES ' - Successful implementation of parking facility and school renovation at Continued success of Red Sandstone Elementary School Chamonix housing project • Housing Strategic Plan update • Explore local and regional housing opportunities • Formulate strategy for permanent funding source for VLHA er A-111, or - • _- -_- ee 6,• e • Continue to bolster the Vail InDeed Program - -=- -e :e • Explore Timber Ridge Redevelopment • Bolster civic engagement on polices, programs, and community planning endeavors • Civic Area Plan • Redevelopment of Dobson Arena and other municipally owned properties • Possible Integration of Town Hall into Plan • West Vail Plan Vision • Update Vail 20/20 Strategic Plan • Take a leadership role with the well-being and healthy balance of our community Town of Vail 1 Council Retreat 1 5/15/18 June 5,2018- Page 38of83TO N OF VAIL IP to June 5, 2018 - Page 39 of 83 ECONOMY TOWN COUNCIL GOALS Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. UpdatE long range strategic plans to enhance competitiveness of the Town of Vail • Create community spaces that support iconic events as well as arts, cultural, culinary and local community programming • Collaborate with Vail Resorts on resort programming, special events, the guest experience, and municipal services • Peer resort and global friendship exchanges to share best practices • Explore other economic opportunities for our visitor base anti residents with focus upon recreation, vitality within the business community, and overall experience Town of Vail 1 Council Retreat 1 5/15/18 June 5,2018- Page 40of83TO N OF VA+L ECONOMY INITIATIVES • Prepare long range financial plans that support the mission and vision for the community • Continue - ' - ' - e - -. _ - e - •• - e' -e - - e _ - e working with local business community stakeholders that will to hely formulate future decisions supporting a competitive and diverse resort economy • Study opportunities for multi -use facility that would support the many demands for a venue space by the public, private, and non-profit sectors; - - 11. 4I - - a - - - • - - - - in the community 1 Coordinate Continuc to evaluate with Vail Resorts the implementation of - -- A,• - - - - A. - - •• - - A.- A. - - Mr I/ Mr -- - - municipal scrviccs associated with Epic Discovcry • Stay active with knowing and identifying competitive trends • Identify cutting-edge technologies that could greatly benefit the Vail economy and pursue them • Broaden the discussion regarding public parking and include all seasons Town of Vail 1 Council Retreat 1 5/15/18 June 5, 2018 - Page 41 of83TO N OF VAIL ECONOMY TOWN COUNCIL PRIORITIES • Identify current and emerging trends • Study opportunities for multi -use facility • Plan for next projects involving Tax Increment Financing (TIF) • Leverage Epic Discovery Impacts proactively • Update Economic Strategic Plan • Formulate Strategic Plan for CSE gor atre Redevelopment • Assist Parking Task Force in formulation of year-round parking strategies • Find means of implementing new and cutting-edge technologies that will benefit the Vail community Town of Vail 1 Council Retreat 1 5/15/18 June 5,2018- Page 42of83TO N OF VAILA TOWN OF VAIL EXPERIENCE GOAL, Deliver on the promise, Vail. Like nothing on earth that also supports "preserving our earth", in everything we do. • Excellent municipal services • Convenient, efficient, and safe parking and transportation venues 1 Strategic implementation of environmental programs (move to fourth focus area) 1 Competitive Technology (move to fourth focus area) • World class recreational amenities and stewardship of our natural environment • Focus on Define, from an experiential standpoint, the Vail Way of doing things • Collaboration with Vail Resorts to elevate the Vail experience Town of Vail 1 Council Retreat 1 5/15/18 June 5,2018- Page 44of83TO N OF VAIL EXPERIENCE INITIATIVES • Address customer service training • Enhance municipal services wit a review of community survey input and continue to provide an excellent level of service that meets the "Vail Standards" • Continue to improve the quality and convenience of parking and transportation for both locals and guests • Serve as thc resort leader in developing environmental programs that (move to fourth focus area) (move to fourth focus area) • Continue to secure our position as a world class resort offering premier recreational and educational amenities and events • Be a leader in developing an exceptional and professional workforce that aligns with thc Vail Way Town of Vail 1 Council Retreat 1 5/15/18 June 5, 2018 - Page 45 of 83TO WN OF VAIL EXPERIENCE TOWN COUNCIL PRIORITIES • Gore Creek Plan (move to fourth focus area) • Trails Plan (move to fourth focus area) • Update Strategic Environmental Plan (move to fourth focus area) • Technology Strategic Plan (move to fourth focus area) • Update Transportation Master Plan • Vail Naturc Center Plan (move to fourth focus area) • Parking and Pedestrian Enhancement Plan • Embrace shared economy Plan for Vail Resorts funding of $4.3M for parking Town of Vail 1 Council Retreat 1 5/15/18 • Managed parking long term plan • Focus on arts • Iconic events • Wildfire management ▪ Safcty / cvacuation plans (combine and move to fourth focus area) • Provide excellent municipal services, utilizing survey input to identify areas for improvement • Professional workforce culture — thc Vail Way • Implement Short Term Rental Policies June 5,2018- Page 46of83TO N OF VAIL Town of Vail 1 Council Retreat 1 5/15/18 June 5, 2018 - Page 47 of 83 SUSTAINABILITY GOALS A strong environmental program balances economic and social needs in order to achieve overall sustainability (excerpt from Environmental Strategic Plan). • Strategic implementation of environmental programs • Excellent stewardship of our natural environment • Regional collaboration, resource sharing, and governance • Climate action to achieve reduction of greenhouse gas emissions • Sustainable economic and social development • Implement employee sustainability programs • Reduce the environmental impact of transportation • Ensure that the natural environment, open space, and habitat are maintained to improved levels • Implement sustainable building practices • Stay abreast of emerging technologies • Public outreach and ongoing education Town of Vail 1 Council Retreat 1 5/15/18 June 5, 2018 - Page 48 of 83T0 WN OF MU. SUSTAINABILITY INITIATIVES • Pursue measures to meet requirements of Sustainable Destinations certification • Serve as the resort leader in developing environmental programs that respect and preserve our natural environment, open spaces, and wildlife habitat • Act collaboratively at the regional and statewide and federal level to help reduce greenhouse gas emissions and develop alternative energy sources • Develop strategies to maximize solid waste diversion and recycling • Stay breast of emerging technologies that enhance overall sustainability • Create a cultural and heritage preservation program Town of Vail 1 Council Retreat 1 5/15/18 June 5, 2018 - Page 49 of 83T0 WN OF VOLA SUSTAINABILITY TOWN COUNCIL PRIORITIES • Implementation of Gore Creek Plan • Develop a local Water Efficiency Plan • Comprehensive Open Lands and Trails Plan • Update Environmental Strategic Plan • Update Vail Nature Center Master Plan • Climate action strategies • Update Technology Strategic Plan • Pursue collaborative efforts to enhance regional transit • Formulate resilient economic strategies • Develop practices to bolster employee retention, productivity, and overall engagement • Institute measures to best mitigate wildlfire danger • Emergency preparedness Town of Vail 1 Council Retreat 1 5/15/18 June 5,2018- Page 50of83TO N OF VAIL Town of Vail 1 Council Retreat 1 5/15/18 •4une 5, 2018,- Page 51 o 4 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proposal for Parking Space Rental Program PRESENTER(S): Shelly Jarnot ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: This is a presentation of a proposal to help address Vail's parking which would allow for rental of existing, underutilized parking spaces. The Vail Town Code currently prohibits short-term rental of parking spaces. Is council willing to reevaluate this section of the code, and to make a change to allow for short-term parking space rental? Vail Town Code regulates the leasing of parking spaces in Title 12, Chapter 10, Section 17. ATTACHMENTS: Description Parking Space Rental Information June 5, 2018 - Page 52 of 83 Additional information: NAME OF TOPIC/ITEM: Parking Space Rental PRESENTER/S: Shelly Jarnot TIME REQUESTED: 20 minutes Here is the section of code that deals with leasing of parking spaces and link to town's zoning code. http://www.sterlinqcodifiers.com/codebook/index.php?book id=560 12-10-17: LEASING OF PARKING SPACES: A. General: No owner, occupant or building manager, or their respective agent or representative, shall lease, rent, convey or restrict the use of any parking space, spaces or area to any person other than a tenant, occupant or user of the building for which the space, spaces or area are required to be provided by the zoning ordinances or regulations of the town except as may be specifically provided in this section. B. Lease Qualifications; Application To Lease: A parking space, spaces or areas may be leased by the owner, occupant or building manager thereof in accordance with the following: 1. Any owner, occupant or building manager who owns, occupies or manages ten (10) or more private parking spaces located in commercial core 1, commercial core 2, commercial core 3, high density multiple -family, Vail Village townhouse, public accommodations, Lionshead mixed use 1, Lionshead mixed use 2, or special development zone districts and provides sufficient parking for use by employees may apply to the administrator of the town for a permit to lease parking spaces. 2. Application shall be made on a form provided by the administrator and upon approval of the application by the administrator a leasing permit shall be issued with or without condition as determined by the administrator. If the administrator determines that the lease proposal results in a visual impact to surrounding streets or property, the administrator may condition the approval with a requirement that the applicant install landscaping on the site to improve the visual appearance of the parking area. If said private parking spaces are located on the common area or grounds of any condominium project, written approval of the condominium association (if any) will be required on this application. 3. The administrator may request that an applicant conduct a parking utilization study to determine the difference between the average capacity of the lot and the peak day utilization, and such other information as may be necessary for the proper consideration of the application. June 5, 2018 - Page 53 of 83 4. The proposed lease agreement shall be for the period of not less than one month nor greater than twelve (12) months. When requested, the administrator may extend the lease agreement for an additional twelve (12) months so long as the conditions relating to the parking spaces have not significantly changed. Any applicant wishing for an extension to an established lease agreement, must submit an application to the administrator no later than two (2) weeks prior to the termination of the existing approval. 5. No applicant shall be permitted to lease more than sixty percent (60%) of the parking spaces which is the difference between the average capacity of the lot and the peak day utilization as determined by the administrator. 6. No applicant who is operating a private parking area charging an hourly fee on the effective date hereof shall be eligible for approval of his or her application. 7. Parking required for any use in accordance with this title may not be satisfied by the leasing of space from another person under the provisions of this section. 8. It shall be the responsibility of the owner, occupant or building manager who has leased spaces to others to provide adequate and proper signs on the premises and to see that the leased spaces are used and occupied in accordance with the lease agreement. 9. Leasing shall be permitted for short term parking only, and shall be prohibited for long term storage of vehicles by individuals or companies. 10. Car rental agencies may lease parking spaces only in the CC3 district, and shall be limited to a maximum of fifteen (15) parking spaces per site. Each site may be allowed a maximum of one lease for a car rental agency. (Ord. 2(2012) § 5: Ord. 29(2005) § 29: Ord. 3(1999) § 5: Ord. 47(1991) § 1: Ord. 31(1985) § 1: Ord. 34(1977) § 1) June 5, 2018 - Page 54 of 83 TOWN Of UAIL VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: An update on the Climate Action Collaborative and introduction of the new project manager to the Vail Town Council. PRESENTER(S): Kristen Bertuglia, environmental sustainability manager, Adam Palmer, Sustainable Communities Director, Kim Schlaepfer, CAC Project Manager ACTION REQUESTED OF COUNCIL: There is no action requested of Council at this time. BACKGROUND: The Town of Vail is a stakeholder and supporter of the Climate Action Plan (CAP) for the Eagle County Community, and a member of the Climate Action Collaborative via Resolution No. 40, Series of 2017. With local community support, Walking Mountains Science Center has hired Kim Schlaepfer to implement the tasks associated with the CAP, and manage the stakeholder group in order to achieve the adopted carbon emissions reduction goals of 25% by 2025 and 80% by 2050. STAFF RECOMMENDATION: There is no staff recommendation at this time. June 5, 2018 - Page 55 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA May 8, 2018 Meeting Results VLHA May 22, 2018 Meeting Cancelled TOWN OF 1 X41 June 5, 2018 - Page 56 of 83 Vail Local Housing Authority TOWN UFO Agenda MEMBERS PRESENT Steve Lindstrom James Wilkins Molly Morales Francisco Meza Staff George Ruther Lynne Campbell Tuesday, May 8, 2018 Regular Meeting 3:00 PM — 5:00 PM Town Council Chambers 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT Mary McDougall A quorum being present Lindstrom called the meeting to order at 3:08 PM. McDougall was absent from this meeting. Also present at the meeting was Town Manager Greg Clifton. The Board reviewed and approved the April 20, 2018 meeting results as presented. The meeting date listed on the agenda stated April 10, 2018 which was incorrect. MOTION: Wilkins SECOND: Morales VOTE: 4-0 The Board reviewed and made motions to approve Resolutions 2-7, 9 and 10. Wilkins motioned to approve Resolution No. 2, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Intermountain Dev. Sub., Block 9, Lot B Unit: A & 1/2 Interest in Common Parcel C, Eagle County, Colorado with a Physical Address of 2850 Basingdale Blvd. Unit A, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MORALES VOTE: 4-0 Wilkins motioned to approve Resolution No. 3, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Intermountain Dev. Sub., Block 9, Lot B Unit: B & 1/2 Interest in Common Parcel C, Eagle County, Colorado with a Physical Address of 2850 Basingdale Blvd. Unit B, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MORALES VOTE: 4-0 Page 1 June 5, 2018 - Page 57 of 83 Wilkins motioned to approve Resolution No. 4, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Intermountain Dev. Sub., Block 9, Lot A Unit: A & 1/2 Interest in Common Parcel C, Eagle County, Colorado with a Physical Address of 2860 Basingdale Blvd. Unit A, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MORALES VOTE: 4-0 Wilkins motioned to approve Resolution No. 5, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Intermountain Dev. Sub., Block 9, Lot A Unit: B & 1/2 Interest in Common Parcel C, Eagle County, Colorado with a Physical Address of 2860 Basingdale Blvd. Unit B, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MORALES VOTE: 4-0 Wilkins motioned to approve Resolution No. 6, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Innsbruck Condo Unit 7, Eagle County, Colorado with a Physical Address of 2783 Kinnikinnick Unit 7, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MEZA VOTE: 4-0 Wilkins motioned to approve Resolution No. 7, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Brooktree Townhouses Bldg. C Unit 115, Eagle County, Colorado with a Physical Address of 980 Vail View Drive Unit 115C, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MORALES VOTE: 4-0 Wilkins motioned to approve Resolution No. 9, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Altair Vail Inn Unit 210-A, Eagle County, Colorado with a Physical Address of 4192 Spruce Way Unit 210A, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MORALES VOTE: 4-0 Wilkins motioned to approve Resolution No. 10, Series 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Garmisch Townhouses Lot 15-B, Eagle County, Colorado with a Physical Address of 2308 Garmisch Drive Unit 15B, Vail Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MEZA VOTE: 4-0 Next up Ruther reviewed a draft memo outlining amendments to the lottery process and additional lottery amendment for the May 15th Town Council meeting. Ruther asked for the Board's feedback. Goals are to amend process criteria to improve efficiency, predictability, etc. Page 5 of the memo provides a summary of the Town Council's comment. Council stated simpler is better, recognition weight and tiered system needs updating, want to see change in family household size and continue to establish and maintain a list of prospective and interested homebuyers. We would still maintain who is interested to keep communication going with interested folks. Council supports a separate lottery process as homes become available. Page 2 June 5, 2018 - Page 58 of 83 Lindstrom asked for clarification on home type vs. home address. Ruther said the Town will still require homebuyer class, a signed acknowledgement of intent around a deed restriction and a prequalification letter from lender. This allows for full understanding of what buyer is purchasing. What else is there coming up with a lottery process? Council did want one that does grant preference to certain categories of applicants. They didn't want to see preference to prior lottery participation. Ruther referred the Board to recommendation on item #2 on page 6 of the memo "If deemed important/relevant, how is this policy best implement? (i.e., purchase a deed restriction, allow multiple ownership, etc.)." If applicant owns today, they agree to deed restrict the existing home and continue to own the resale deed restriction. Ruther thinks this needs further discussion. Council's desire is to not just trade one deed for another rather than add units. Is it an appropriate allocation of tax payer dollars to allow one person to double dip system and allow others only get one chance to participate? Greg Clifton, Town Manager offered comments on item 2. He has concerns about someone buying into a subsidized unit and maintaining a free market or deed restriction. Does this create issues? He is concerned how this would look to others in the community. Clifton wants to discuss how to best structure this. He said didn't hear at Town Council about owners continuing to own property after moving into a deed restriction. A deed restriction subject to the Town purchase of deed and then property sold within X number of days. Owner would benefit from the sale of that deed restriction. Morales trying to differentiate the lottery subsidized housing vs. Vail InDEED. Clifton said both programs are merging together. Difference is VLHA is purchasing restriction for a cost and VLHA now entering into a discussion of a Town built property. Clifton suggested to place deed on existing property and then sold. Vail InDEED is for free market homes. The lottery is for those properties for existing TOV deed restrictions. Wilkins said can't have a Vail InDEED property and enter lottery cannot keep both. Give time frame to sell Vail InDEED restriction, can't have both. Lindstrom asked if this is an incentive to allow others to get into lottery. Clifton acknowledged potential loss of free market unit. Is there a way the Town has mechanism where both properties are deed restricted but the owner has to sell one to be in a Town subsidized home. Wilkins thinks we need to be prepared to discuss subsidizing. Council is going to have a hard time separating the two situations. What extent is the Town willing to subsidize someone who is interested in getting into the Town lottery? The Board discussed concerns and options for ability to deed restrict one home to enter a subsidized home. Lindstrom asked Ruther if Council was looking for recommendation of this piece, entering the lottery. Ruther replied yes. There was a great deal of discussion about this subject of multiple deed restrictions. He said Council wanted to review again with Bruno was present. Page 3 June 5, 2018 - Page 59 of 83 Wilkins recommended some language modification around item #2, deed restrict current residential property subject to Town Council approval or deed restrict prior to close not at time of application. Upon purchase and close then the deed restriction on the lottery unit will prevail. Ruther asked now what after applicant wins. Preserving and protecting existing dwelling units was the thought process the Town hadn't pursued previously. Wilkins reiterated what is the Town's deed restriction goal. Councilman Moffet said "is purpose of the housing program to be sure people don't double dip or preserve housing for locals". If former then need to think about it if the later think about getting more restrictions. Ruther suggested the Board state they don't know exactly how but we know what. What is preserving and protecting the Toss of resident occupied non -deed restricted dwelling units. We shouldn't loose sight of that. #2 reads as written except adding deed restriction current residential property for employee housing, subject to Town Council approval. If that doesn't work then come up with another way to preserve and protect. 2. Allow current residential property owners, including vacant residential land, to participate in the lottery with the understanding that they must either 14 -deed -restrict their current residential property for employee housing, subject to Town Council approval, o ewe=rtr- Ruther discussed his lottery process take on the weighted lottery. The Board discussed different weighted scenarios. . The Board recommended total of 5 tickets maximum. 1. Enter lottery meeting minimum criteria = 1 ticket 2. Work in Vail = 1 ticket 3. Work in Vail 10years or more = 1 ticket 4. Live in Vail = 1 ticket 5. Live in Vail 10years or more = 1 ticket If applicant meets all 5 criteria they get a total of 5 tickets, i.e. entries. Basis is on cumulative years in Vail. During the lottery all names/tickets will be placed in tumbler and all names will be pulled creating a wait list for the sale. Does name get stricken after name pulled with multiple tickets? Yes name pulled all other tickets removed, don't count. Wilkins asked when does one enter. Applications will be accepted as homes become available. Ruther brought up the employee housing guidelines. There are certain obligations today which we need to make sure we adhere to doing re -sale. 2 weeks ads, 2 open houses, Morales motioned to enter Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests; for Page 4 June 5, 2018 - Page 60 of 83 the purposes of receiving legal advice on specific legal questions and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. MOTION: Morales SECOND: Wilkins VOTE: 4-0 (all in favor) VLHA convened executive session. Present were Lindstrom, Morales, Meza and Wilkins, staff consisted of Ruther and Campbell. The Board reconvened the regular meeting at 5:06PM. Morales reviewed the housing subcommittee will meet 1st Thursday following the first Tuesday council meeting. The Bruno and Moffet want to review Housing Guidelines review, way to invest in deed restrictions outside the Town of Vail, housing policies and additional funding. The Board needs to review and recommend to Council interest in investing in down valley deed restrictions. Ruther reminded the Board the Town Council joint afternoon session is scheduled for June 5th. Wilkins made a motion to adjourn the meeting at 5:15 PM. MOTION: Wilkins SECOND: Meza VOTE: 4-0 Next Meeting — May 22, 2018 Future Agenda Items: • Housing Policy Update Discussion • Update Economic Value of Housing Discussion • VLHA Business Plan • East Vail Parcel Update • Open Lands Plan Discussion • West Vail Master Plan Discussion Page 5 June 5, 2018 - Page 61 of 83 TOWN OFD MEMBERS PRESENT Steve Lindstrom Molly Morales Staff George Ruther Lynne Campbell Vail Local Housing Authority Meeting Results Tuesday, May 22, 2018 Regular Meeting 3:00 PM — 5:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT Francisco Meza Mary McDougall James Wilkins Meeting cancelled due to lack of quorum. Next Meeting — May 30, 2018 Future Agenda Items: • Joint Town Council VLHA June 5, 2018 Meeting Review • Housing Policy Update Discussion • Update Economic Value of Housing Discussion • VLHA Business Plan • East Vail Parcel Update • Open Lands Plan Discussion • West Vail Master Plan Discussion Page 1 June 5, 2018 - Page 62 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Meeting Agenda Topics ATTACHMENTS: Description Future Meeting Agenda Topics TOWN Of UAIL June 5, 2018 - Page 63 of 83 Ordinance Supplemental Budget (1st Reading) evening TOWN OF VAIL' Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: June 5, 2018 Subject: Proposed agenda topics for future meeting agendas The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Vail Town Council Meetings Topics subject to change May 15, 2018 Town Council and Staff Retreat at noon at Clubhouse 2018-2020 Council Action Plan *West Vail Master Plan " Civic Plan / EverVail Project Award Presentations (Colorado Grand Scholarship & Vail Youth Recognition) Dowd Junction Retaining Wall Contract Award & ERWSD IGA Town Shops Design Award Ord. Wireless Service PH & 2nd Reading June 5, 2018 "Time of Day" afternoon evening evening evening Joint meeting with VLHA afternoon Private Parking Spaces for Public Use afternoon Open Lands Plan Update evening 2017 Audit Report evening BFAG Invitation to tour Education Center June 14, 2018 Cocktails with Council in Partnership with Vail Valley Young Professionals at Arrabelle 5:30pm — 7:OOpm June 19, 2018 Community Survey Results Ordinance Supplemental Budget (1st Reading) July 3, 2018 evening evening Community Picnic Dates Community Picnic (Bighorn Park) (Wednesday) 18 -Jul Community Picnic (Donovan Pavilion) (Thursday) 7 -Aug June 5, 2018 - Page 64 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: April 2018 Sales Tax Report ATTACHMENTS: Description April 2018 Sales Tax Report TOWN Of UAIL June 5, 2018 - Page 65 of 83 MEMORANDUM May 30, 2018 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: April 2018 Sales Tax Vail will collect an estimated $53,800 in additional April sales tax to bring collections up to $1,171,550. April will be down 15.5% or $215,230 from April 2017 and down 10% or $130,750 from budget. Year to date will be up 2.1% or $266,421 from 2017 and down 0.4% or $51,733 from budget. Part of the large variance to prior year collections is due to the Easter Holiday falling in March for 2018 (Easter was in April for 2017)." June 5, 2018 - Page 66 of 83 Month 2006 2007 2008 2009 2010 2011 2012 Town of Vail Sales Tax Worksheet Estimate 5/30/2018 2013 2014 2015 2016 2017 Budget 2018 Collections Budget Variance % Change from 2017 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,711,555 3,586,976 (124,579) -3.71% -3.36% February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,692,592 3,693,323 3,806,200 112,877 3.08% 3.06% March 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,642,407 4,057,967 4,148,686 90,719 13.90% 2.24% April Total 1,280,324 9,258,393 1,330,740 9,819,135 1,098,918 10,474,492 1,235,941 8,949,070 1,156,934 8,983,681 1,191,690 9,933,932 1,183,087 10,219,050 1,069,186 11,132,314 1,280,641 12,029,490 1,370,929 12,715,635 1,089,749 12,800,549 1,386,780 12,446,991 1,302,300 12,765,145 1,171,550 12,713,412 (130,750) (51,733) -15.52% 2.14% -10.04% -0.41% May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 659,475 656,359 June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,458,576 July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,215,649 2,318,094 August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,863,949 1,893,544 September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,406,484 October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 936,954 950,679 November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 997,716 1,002,771 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,695,305 3,594,348 Total 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 26,046,000 June 5, 2018 - Page 67 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: March 2018 Vail Business Review ATTACHMENTS: Description March 2018 Vail Business Review TOWN OF 1 X41 June 5, 2018 - Page 68 of 83 TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review March 2018 May 30, 2018 Finance Department 970.479.2100 970.479.2248 fax The March Vail Business Review breaks down the four percent sales tax collected for the month of March and the first quarter of 2018. Overall March sales tax increased 13.9% with retail increasing 17.9%, lodging increased 11.7%, food and beverage increased 13.7%, and utilities/other increased by 10.1%. Excluding the out of town category, sales tax for the month of March was up 13.2%. Part of the large variance to prior year collections is due to the Easter Holiday falling in March for 2018 (Easter was in April for 2017). The first quarter of 2018 resulted in a 4.3% increase overall with retail increasing 6.1%, lodging increased 2.8%, food and beverage increased 6.9% and utilities/other decreased 3.3%. Excluding the out of town category, first quarter sales tax is up 3.9%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailqov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator June 5, 2018 - Page 69 of 83 March TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL. Sales Tax Newsletter March 2018 Sales Tax March 2017 Collections March 2018 Collections March Change Total VAIL VILLAGE Retail 536,029 626,185 16.82 % Lodging 832,759 921,245 10.63 % F & B 608,700 684,068 12.38 % Other 13,995 20,024 43.09 Total 1,991,483 2,251,522 13.06 % LIONSHEAD Retail Lodging F&B Other 229,082 249,501 8.91 % 535,421 558,310 4.27 % 163,939 162,054 -1.15 % 8,877 4,350 -51.00 % Total 937,319 974,214 3.94 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 199,771 218,880 9.57 % Lodging 140,928 227,239 61.24 % F & B 47,755 87,005 82.19 Other 10,848 8,827 -18.63 % Total 399,302 541,950 35.72 OUT OF TOWN Retail 99,716 160,488 60.94 Lodging 59,291 44,510 -24.93 % F&B 1,513 1,203 -20.47% Utilities & Other 154,683 174,131 12.57 % Total 315,203 380,332 20.66 % 5/30/2018 10:43:41 AM RmGovPower Page 1 of 2 June 5, 2018 - Page 70 of 83 March TOWN OF VAIL BUSINESS REVIEW TOWN OF A�,L Sales Tax Newsletter March 2018 Sales Tax TOTAL March 2017 Collections March 2018 Collections March % Change Retail 1,064,598 1,255,054 17.89 Lodging And Property Mgmt 1,568,399 1,751,303 11.66 Food and Beverage 821,908 934,329 13.68 % Other 188,403 207,332 10.05 Total 3,643,307 4,148,686 RETAIL SUMMARY 13.87 March March March 2017 2018 0/0 Collections Collections Change RETAIL -FOOD 162,830 169,440 4.06 RETAIL -LIQUOR 65,426 71,149 8.75 RETAIL -APPAREL 183,312 212,344 15.84 RETAIL -SPORT 461,348 541,450 17.36 % RETAIL -JEWELRY 22,465 25,062 11.56 RETAIL -GIFT 6,402 5,872 -8.28 % RETAIL -GALLERY 2,698 3,359 24.49 RETAIL -OTHER 160,060 226,307 41.39 RETAIL -HOME OCCUPATION 58 72 24.69 Total 1,064,598 1,255,054 17.89 5/30/2018 10:43:41 AM emGovPower Page 2 of 2 June 5, 2018 - Page 71 of 83 March YTD TOWN OF VAIL BUSINESS REVIEW TOWN OF 11AIL Sales Tax Newsletter March YTD 2018 Sales Tax March YTD 2017 Collections March YTD 2018 Collections March YTD °/U Change Total VAIL VILLAGE Retail 1,604,888 1,651,122 2.88 % Lodging 2,514,768 2,444,947 -2.78 % F & B 1,789,740 1,870,907 4.54 % Other 52,822 54,988 4.10 % Total 5,962,218 6,021,964 1.00 % LIONSHEAD Retail 703,833 697,808 -0.86 % Lodging 1,666,059 1,689,699 1.42 % F & B 470,341 468,102 -0.48 % Other 24,117 13,832 -42.65 % Total 2,864,349 2,869,441 0.18 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 614,275 661,872 7.75 Lodging 426,838 627,080 46.91 F & B 134,726 223,143 65.63 % Other 32,890 23,505 -28.54 % Total 1,208,729 1,535,600 27.04 % OUT OF TOWN Retail 325,305 434,686 33.62 % Lodging 171,083 152,746 -10.72 % F&B 6,366 5,618 -11.76% Utilities & Other 523,404 519,802 -0.69 Total 1,026,157 1,112,852 8.45 % 5/30/2018 10:45:16 AM emGovPower Page 1 of 2 June 5, 2018 - Page 72 of 83 March YTD TOWN OF VAIL BUSINESS REVIEW TOWN OF 11AIL Sales Tax Newsletter March YTD 2018 Sales Tax TOTAL March YTD 2017 Collections March YTD 2018 Collections March YTD °/U Change Retail 3,248,301 3,445,489 6.07 Lodging And Property Mgmt 4,778,747 4,914,472 2.84 Food and Beverage 2,401,173 2,567,769 6.94 Other 633,233 612,126 -3.33 % Total 11,061,454 11,541,862 4.34 % RETAIL SUMMARY March YTD March YTD 2017 2018 Collections Collections March YTD °/U Change RETAIL -FOOD 485,843 518,993 6.82 RETAIL -LIQUOR 198,766 199,188 0.21 RETAIL -APPAREL 539,338 574,313 6.48 RETAIL -SPORT 1,446,956 1,453,787 0.47 % RETAIL -JEWELRY 61,974 68,128 9.93 RETAIL -GIFT 17,716 16,816 -5.08 % RETAIL -GALLERY 12,216 7,919 -35.17 % RETAIL -OTHER 485,320 606,129 24.89 RETAIL -HOME OCCUPATION 173 215 24.69 % Total 3,248,301 3,445,489 6.07 % 5/30/2018 10:45:16 AM emGovPower Page 2 of 2 June 5, 2018 - Page 73 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: May Revenue Highlights ATTACHMENTS: Description May Rev Update TOWN Of UAIL June 5, 2018 - Page 74 of 83 TOWN OF VAIL REVENUE UPDATE June 5,2018 Sales Tax Upon receipt of all sales tax returns, April collections are estimated to be $1,171,550 down 15.5% from last year and down 10.0% compared to budget. Year to date collections of $12,713,412 are up 2.1% from prior year and down 0.4% from budget. Inflation as measured by the consumer price index was up 2.5% for April. The annual budget totals $26.0 million. To eliminate the variances due to the impact of how the Easter holiday fell, staff has combined March and April results. March and April combined collections are estimated to be $5,320,236 up 5.8% from prior year and down 0.8% from budget. Real Estate Transfer Tax (RETT) RETT collections through May 30 total $3,073,625 up 65.1% from this time last year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through May 30 total $988,167 compared to $633,725 from this time last year. The annual budget totals $1,975,900. Summary Across all funds, year-to-date total revenue of $33.8 million is up 2.6 % from amended budget and up 3.7% from prior year. June 5, 2018 - Page 75 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC final meeting minutes from May 8, 2018 ATTACHMENTS: Description VEAC Meeting Minutes FINAL_ 5.8.18 TOWN OF 1 X41 June 5, 2018 - Page 76 of 83 Vail Economic Advisory Council Tuesday, May 8, 2018 Town Council Chambers 8:00 AM — 10:30 AM MEETING MINUTES Packet Materials Link: https://bit.ly/2HwAhdc VEAC Members Present: Rayla Kundolf, Mark Gordon, Mike Ortiz, Jean Alexander, Lori Pohl, Laurie Mullen, Alison Wadey, Mike Glass, Mike Lange, Sarah Franke, Phil Metz, Brian Nolan, Chris Romer, Matt Morgan Town of Vail Staff Present: Mia Vlaar - Economic Development Director, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager, Lynn Campbell — Coordinator, Housing Department, George Ruther — Housing Director Others Present: Gabe Shalley — Manager, EGE Airline Programs, Kim Williams - Housing Director, Eagle County, Dave Dressman — Vail Valley Foundation, Mac Garnsey — Vail Valley Foundation, Amy Moser -Harrison — Director of Sales & Marketing, Four Seasons, Tori Franks - Housing Specialist, Eagle County 2017 Year End Report/Financial Update, Kathleen Halloran (10 minutes) Please see presentation included in the meeting packet for detailed results. Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $4,072,634 up 11.8% from last year and up 0.4% compared to budget. Year to date collections of $11,462,845 are up 3.42% from prior year and down 0.2% from budget. Inflation as measured by the consumer price index was up 2.4% for March. The annual budget totals $26.0 million. Part of the large variance to prior year collections is due to the Easter holiday falling in March for 2018 (Easter was in April in 2017). Once April tax collections are remitted, staff will combine the monthly data for March and April to compare to the prior March/April in order to eliminate the variances caused by the holiday. Real Estate Transfer Tax (RETT) RETT collections through April 25 total $1,888,514 up 25.1% from this time last year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through April 25 total $660,975 compared to $278,509 from this time last year. The annual budget totals $1,975,900. VEAC Minutes May 8, 2018 June 5, 2018 - Page 77 of 83 Parking Revenue Season to date: Pass sales from November through April total $1,241,595 up 22.2% from prior winter season. The significant increase in pass sales was largely due to the purchase of blue passes by Vail Health due to loss of parking during construction. Daily sales from the parking structures from November through April total approximately $3,685,336, down 6.7% from the prior winter season. Winter Review, Epic Discovery/Summer Preview, Phil Metz (10 minutes) • Please see presentation for complete information. Starting June 8, Epic Discovery will be open 7 days a week until 6pm. • The passes are now height based and not age based. Family Pass is a new product, buy four, and get one free. • They are also adding a Scout Sampler Pass for 3-4 year olds. It will be priced at $39 and get them into the "mini" activities. • They are keeping "Kids Ride Free" with a paying adult. • There may be some adjusted pricing based on day, holiday, weekends, weekdays, this won't be affected until 2019. • Consider them as an "addition" to the Vail experience. Epic Discovery is considered an amenity to the Vail vacation, not a destination driver. Colorado Classic Bike Festival, Vail Valley Foundation — Mac Garnsey, Sarah Franke, Dave Dressman (15 minutes) • Please see presentation for complete information. • They plan to book at least 420 room nights during the event. There is an expectation of an additional 500 room nights booked through race owners. • Media strategy is being updated using Eurosport and Tour Tracker. • Mac Garnsey reviewed the route with the group (also included in presentation). • Communication plan is going to be created in conjunction with VVF and the town. • Different neighborhoods impacted on different days. • Kundolf said that the race end at 3pm is good for business. She also asked about activation in town. Garnsey said that access to athletes will be challenging because they are racing the entire day, but there would be a press conference that may be open to the public. Kundolf suggested going door to door to Solaris businesses to alert them. • Mullen said that from a marketing standpoint that it's important to promote which racers are coming and create excitement around the announcement. • Metz asked if they have a media packet yet, Franke said that have the revised route maps and will get that to Metz. EGE Update, Gabe Shalley (10 minutes) • Please see presentation for complete information. • Increase in service has not been seen since the 90's. • The service from Denver has doubled. • Filled seats in November and April exceeded expectations. • Some of the data is impacted by where Spring Break and Easter fell on a different date. • EGE seats are up 8% year over year. VEAC Minutes May 8, 2018 June 5, 2018 - Page 78 of 83 • March booking trends were interesting; people were booking late for travel in March. • Metz mentioned that there is a parallel timeline between airline bookings and hotel booking in Vail Resorts owned and operated properties. Eagle River Valley Housing Needs & Solutions 2018 Report, George Ruther & Kim Williams (30 minutes) • Please see presentation for complete information. • Study broken down into 3 areas — Down, Mid and Up Valley. • Extremely low vacancy rate and rising rents. • Approximately 1,600 jobs were unfilled for the peak winter season. • Rental costs have increased 48% since 2007. • Housing gap shows the existing need for homes in terms of overcrowding, rental market, in -commuters and unfilled jobs. • Link to related housing article: https://www.vaildaily.com/news/vail-valleys-housing- problem-is-obvious-but-answers-are-harder-to-find-heres-a-list-of-projects-currently-in- the-works/ • See page 20 and 21 of the NWCOG presentation for valuable demographic statistics for Colorado especially county inflow/outflow job counts/commuting patterns: NWCCOG Demographics and Economic Trends Town Manager's Report, Greg Clifton (10 minutes) • Colorado Classic: This event is a great opportunity on a need weekend in August. • Burton US Open: The presentation to town council was uplifting and proved the event very successful through economic and media ROI. • Transportation Initiatives: The town is tracking at the state level to keep up with what's happening statewide. All the funding mechanisms would be sales tax driven. • Council and Staff Retreat: Happening next week on 5/15, many topics discussed in the VEAC meetings will be reviewed during that retreat. • Job Description: Community Development Director draft is in progress. • Interviews: In previous hiring processes, the town has utilized local board and business members in vetting candidates. It helps to bring the community into an internal process which has been very effective. • Assistant Town Manager: Search will begin soon. Goal is to fill by end of summer. • Concert Location Discussions: Event Review Committee has been involved as well as Director Staff in working through assets, goals, operations and • Town Council Room: Acoustics will be improved and updated. • Boards & Commissions: Potential for some meetings to be televised to enable residents to see what's happening and offer outreach to everyone. Housing Authority, Development Review Board and Planning and Environmental Commission are currently being considered. Neighboring Business Reports, All (10 minutes) • Kundolf reported on Meadow Drive. The merchants said that the marketing was lacking for the right type of guest. They also reported they did not see much international in retail. The people coming to town are not buying luxury goods. Clothing sales are VEAC Minutes May 8, 2018 June 5, 2018 - Page 79 of 83 higher, but preferring to buy items on sale. Until the demographic hits 30-40 years old, that audience will not buy luxury goods. Merchants said they will be more prudent in terms of ordering and stocking. They are looking forward to summertime. She said there is a strange demographic coming to town. • Mullen said that the Safeway Manager would like to see marketing bringing in more people. They see incremental revenue during events like Pink Vail and from tour buses. They are offering reduced customer service, they can't house the employees. • The Ale House profits were down, got things turned around after the New Year and snow. They are only focusing on one band for one day a week. They saw a lot more families in their restaurant. They requested Frontage Road signage for more visibility. • More Global View: Summit County bar and restaurant business was up because they got more snow and season started earlier. Perhaps people ate and drank more because they weren't on the mountain skiing and snowboarding. • West Vail Liquor Mart, they did a lot more promotion and marketing, their hours are longer on Sunday 9am-9pm. One of the best things for their profitability is the Doubletree opening and Burton US Open was a great event for them. The number of people making transactions is declining. The Vail lodging rates continue to increase and ADR could be impacting occupancy. For summer they will continue the more advanced marketing, May is up quite a bit already. Optimistic about summer. • Wadey said that businesses had a decent March, they are putting ski season behind them and looking forward to having contingency plans with Vail Resorts. They said that there was a lot of chatter on social media about the snow conditions. There is a need for collaborative messages for local businesses. • Wadey said second jobs didn't pay well enough. There isn't a strong labor pool. • Retailers got more creative and did more trunk shows for promotions. • Businesses need to adjust to new and emerging markets. • Businesses are looking forward to updated Economic Development Strategic Plan. • Franke said that there is communication from this group to the local businesses in terms of targeting specific audiences and customer behaviors. • Metz said that there is work to be done on the overall Vail brand and strategy with competitive set. • Vlaar summarized that while business was challenging this season, Vail Resorts and the Town are already working on new strategies to address the weather challenges as well as targeting the right guests. Citizen Input (5 minutes) NA Other Business (5 minutes) • Metz suggested that during the Town Council retreat, funding additional signature events such as Burton US Open should be considered. • Lange asked about investing in the snow -making equipment. Metz said Vail Mountain will be expanding snow making over the next 3 summers. Adjournment Next Meeting: Tuesday, June 12, 2018, 8:00 — 10:OOAM VEAC Minutes May 8, 2018 June 5, 2018 - Page 80 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Matters from Mayor, Council, and Committee Reports TOWN t f UAIL June 5, 2018 - Page 81 of 83 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Possible property acquisition; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation. PRESENTER(S): Matt Mire, Town Attorney June 5, 2018 - Page 82 of 83 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:45 p.m. TOWN Of UAIL June 5, 2018 - Page 83 of 83