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HomeMy WebLinkAbout2018-06-19 Agenda and Supporting Documentation Town Council Afternoon and Evening AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 10:00 AM, June 19, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Site Visits 1.1. Site Tour of Town -Owned Facilities used by Vail Recreation District 210 min. • Van will depart from Vail Municipal Building at 10:00 a.m. and return at 1:00 p.m. • Lunch will be served from 1:00 p.m. until 1:30 p.m. at the Municipal Building Presenter(s): Mike Ortiz, Vail Recreation District Background: Mike Ortiz, Executive Director, and Members of the Vail Recreation District have invited Town Council to tour town owned facilities used by VRD for recreational programming. There will be visits to the following facilities, Imagination Station, Dobson Ice Arena, Vail Gymnastics Center, Vail Tennis Center, Vail Athletic Fields, and Vail Golf and Nordic Clubhouse. The tour will provide an opportunity for VRD to show the facilities and review the operations at each one. 2. DRB / PEC Update 2.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 3. Presentations / Discussion 5 min. 3.1. 2017 Financial Audited Financial Statements for the Town of Vail 15 min. Presenter(s): Kathleen Halloran, Finance Director and Michael Jenkins, McMahan and Associates Action Requested of Council: The 2017 audited financial statements are presented for Council information; no action requested Background: In accordance with section 9.11 of the Vail Town Charter, an independent audit shall be made of all town accounts at least annually. The audit shall be conducted by certified public accountants and made available for public inspection at the municipal building. The 2017 audit was conducted by McManhan and Associates, LLC. 3.2. 2018 Open Lands Plan Update - Timeline and Review Process Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: At the June 5, 2018 meeting, Council directed staff to facilitate a review process for the 2018 Lands Plan 15 min. June 19, 2018 - Page 1 of 390 Update that will ensure a comprehensive and thorough review of the plan update as a precursor to Council taking action on the plan. We ask that the Town Council review the proposed timeline and review process and provide feedback to Staff to confirm our understanding of the public hearing process and plan review timeline. Background: The review of the 2018 Open Lands Plan Update will require multiple meetings. In order to ensure a thorough review of the different aspects of the Plan, Staff recommends breaking the review into manageable segments. Staff Recommendation: Staff recommends the Town Council review the proposed timeline and review process and provide feedback on any changes that may be required. 3.3. Commercial Ski Storage Review Presenter(s): Jonathan Spence, Senior Planner Background: The purpose of this discussion is to update the Vail Town Council regarding the Town's policy concerning the regulation of commercial ski storage, ski valet and ski concierge services. The desired outcome of this discussion is for the Town Council to recommend that the proposed amendments be reviewed by the Planning and Environmental Commission for a recommendation prior to returning to the Town Council in the form of an ordinance. 15 min. 3.4. Vail America Days Update. 15 min. Presenter(s): Mia Vlaar, Economic Devolopment Director, Mark Novak, Fire Chief Action Requested of Council: Informational only. Background: Review Vail America Days planning with highlights about Council participation, sustainability efforts, Vail Health access, status and options for fireworks, and viewing route. 3.5. Update and Discussion on Community Bike Share Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator Action Requested of Council: Does the Vail Town Council support the Climate Action Collaborative recommendation on bike share and use of staff time to develop a countywide bike share program? Background: The Vail Town Council initially discussed bike share in a work session in August of 2016. Since that presentation, bike share has seen rapid growth, particularly with electric assist bikes, electric scooters, and dockless systems that can be launched at little to no cost to the community. Bike share programs exist in many resort communities such as Aspen, Avon, Jackson, Park City, and Sun Valley. Staff Recommendation: Staff recommends that the Vail Town Council support the CAC recommendation on bike share and direct staff to continue working with regional partners on the development of a countywide system. Staff will return with further discussions on system design, implementation, and budget. 3.6. Bravo! Vail Update Presenter(s): Jason Denhart, VP of Development, Bravo! Vail Action Requested of Council: Informational only. Background: Preview upcoming 2018 Bravo! Vail season and 2019 new programming. 15 min. 15 min. 3.7. Presentation of 2018 Community Survey Results 60 min. June 19, 2018 - Page 2 of 390 Presenter(s): Suzanne, Silverthorn, Communications Director, Chris Cares, RRC Action Requested of Council: Review the top-level results of the Community Survey as presented, ask questions and determine if other discussions are of interest as additional follow up. Background: The Town of Vail Community Survey is a key measurement used by the Town Council and staff to probe public policy issues and solicit feedback on other topics of community interest. It is also used to measure the town's operational performance. Conducted every other year, the 2018 survey was fielded in late -March with responses collected through April 30. 4. Information Update 4.1. VLHA Meeting Results 5 min. 4.2. DRAFT meeting minutes from the CSE meeting on June 6, 2018 4.3. VEAC meeting minutes from June 12, 2018 5. Matters from Mayor, Council and Committee Reports 5.1. Matters from the Mayor, Council and Committee Reports Presenter(s): Dave Chapin, Mayor 6. Executive Session 30 min. 6.1. Executive Session pursuant to C.R.S. 24-6-402(4)(b)(e) — to receive legal 30 min. advice on specific legal questions and to develop a strategy and instruct negotiators, regarding Solar Vail work force housing project, litigation update, and other legal matters. Presenter(s): Matt Mire, Town Attorney 7. Break 7.1. Break (estimated at 5:00 p.m.) 15 min. 8. Consent Agenda 8.1. Resolution No. 24 Series 2018 Amending the Town of Vail Employee Housing Guidelines to Facilitate the Incorporation of Amendments made to the Resale Housing Lottery Process 9. Action Item 9.1. Resolution No. 25., Series of 2018 - A resolution approving the second amendment to the Development Agreement between the Town of Vail, The Vail Local Housing Authority and Sonnenalp Properties, Inc.; and setting forth details in regard thereto. Presenter(s): George Ruther, Housing Director Action Requested of Council: Approve, approve with modifications, or deny Resolution No. 25, Series of 2018 5 min. June 19, 2018 - Page 3 of 390 Background: The Town of Vail, Vail Local Housing Authority and Sonnenalp Properties, Inc. have entered into a development agreement to facilitate the construction of 65 new deed -restricted apartments in the Town of Vail. The parties wish to amend said agreement a second time to acknowledge an increase in the total number of "restricted units" in the development. Staff Recommendation: The Town of Vail Housing Department recommends the Vail Town Council approves Resolution No. 25, Series of 2018, as read. 9.2. First Reading of Ordinance No. 11, Series 2018, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund Presenter(s): Kathleen Halloran, Director of Finance and Carlie Smith, Budget Analyst Action Requested of Council: Approve or approve with amendments Ordinance No. 11, Series 2018 Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 11, Series 2018 10. Public Hearing 10.1. Ordinance No. 8, Series of 2018, Second Reading, An Ordinance Amending Title 12 of the Vail Town Code by the Addition of a New Chapter 27 of Title 12, Concerning Wireless Service Facilities. Presenter(s): Justin Lightfield, Planner Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 8, Series of 2018 upon second reading. Background: The purpose of the Wireless Service Facilities Ordinance is to align the Vail Town Code with state and federal requirements. These regulations will continue to allow the location of wireless service facilities in the Town while protecting the public health, safety, and general welfare of the community. These regulations will also require the Town to continue to act on applications for the location of wireless service facilities within a reasonable time, will continue to encourage co -location of wireless service facilities, and will continue to prevent unreasonable discrimination among providers of functionally equivalent services. The Town of Vail Community Development Department worked with Town Attorney to develop a comprehensive ordinance in conjunction with the most recent state and federal regulations. Staff Recommendation: Staff recommends that the Vail Town Council table this item to the meeting of July 3, 2018. 11. Town Manager Report 11.1. Town Manager Report Presenter(s): Greg Clifton, Town Manager 30 min. 5 min. 12. Citizen Participation 12.1. Citizen Participation 10 min. 13. Adjournment 13.1. Adjournment at 6:10 p.m. June 19, 2018 - Page 4 of 390 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. June 19, 2018 - Page 5 of 390 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Site Tour of Town -Owned Facilities used by Vail Recreation District • Van will depart from Vail Municipal Building at 10:00 a.m. and return at 1:00 p.m. • Lunch will be served from 1:00 p.m. until 1:30 p.m. at the Municipal Building PRESENTER(S): Mike Ortiz, Vail Recreation District BACKGROUND: Mike Ortiz, Executive Director, and Members of the Vail Recreation District have invited Town Council to tour town owned facilities used by VRD for recreational programming. There will be visits to the following facilities, Imagination Station, Dobson Ice Arena, Vail Gymnastics Center, Vail Tennis Center, Vail Athletic Fields, and Vail Golf and Nordic Clubhouse. The tour will provide an opportunity for VRD to show the facilities and review the operations at each one. June 19, 2018 - Page 6 of 390 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description June 6, 2018 DRB Meeting Results June 11, 2018 PEC Meeting Results TOWN OF 1 X41 June 19, 2018 - Page 7 of 390 TOWN OF UAJt DESIGN REVIEW BOARD June 6, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Present: Peter Cope, Bill Pierce, Doug Cahill, David Campbell Absent: John Rediker 2. Project Orientation 2.1. 1:30 PM 3. Site Visits 3.1. 5128 Grouse Lane - Jeranko Residence 3.2. 742 Sandy Lane - Nugent Residence 3.3. 1170 Westhaven Lane - Torras Residence 3.4. 327 Rockledge Road - Mitchell Residence 4. Main Agenda 4.1. DRB18-0184 - Mitchell Residence Final review of an exterior alteration (siding) Address/Legal Description: 327 Rockledge Road Unit W/Lot B, Rockledge Subdivision Applicant: Dean Mitchell 2012 Irrevocable Gift Trust Planner: Justin Lightfield 1. Prior to issuance of a building permit, the applicant shall revise the elevations to show that metal siding will be continued up to the eave line, and be utilized on the face of the garage and chimney. Doug Cahill moved to approve with conditions. Peter Cope seconded the motion and it passed (4-0). Absent(1) Rediker 4.2. DRB18-0185 - Jeranko Residence Final review of new construction Address/Legal Description: 5128 Grouse Lane/Lot 8, Block 1, Gore Creek Subdivision Applicant: Stanley & Karen Jeranko, represented by Martin Manley Architects Planner: Justin Lightfield June 19, 2018 - Page 8 of 390 Doug Cahill moved to table to June 20, 2018. Peter Cope seconded the motion and it passed (4-0). Absent(1) Rediker 4.3. DRB18-0177 - Creekside Commercial Building LLC Final review of a sign Address/Legal Description: 223 Gore Creek Drive Units A & E/Lot A, Block 5B, Vail Village Filing 1 Applicant: Creekside Commercial Building LLC, represented by Ross Raitman Planner: Jonathan Spence 1. The applicant shall ensure that the sign consist of individual aluminum letters mounted to the canvas awning, as approved by the DRB. David Campbell moved to approve with conditions. Peter Cope seconded the motion and it passed (4-0). Absent(1) Rediker 4.4. DRB18-0189 - Nugent Residence Final review of an addition Address/Legal Description: 742 Sandy Lane/Lot 3, Vail Potato Patch Filing 2 Applicant: Dale & Elizabeth Nugent, represented by Martin Manley Architects Planner: Jonathan Spence Doug Cahill moved to table to June 20, 2018. David Campbell seconded the motion and it passed (4-0). Absent(1) Rediker 4.5. DRB18-0203 - Lodge at Vail Final review of an exterior alteration (fence) Address/Legal Description: 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: The Lodge at Vail Planner: Jonathan Spence Doug Cahill moved to table to June 20, 2018. David Campbell seconded the motion and it passed (4-0). Absent(1) Rediker 4.6. DRB18-0222 - Torras Residence Conceptual review of new construction Address/Legal Description: 1170 Westhaven Lane/Lot 39, Glen Lyon Subdivision Applicant: Ignacio Torras, represented by KH Webb Architects Planner: Jonathan Spence Absent(1) Rediker 4.7. DRB18-0186 - SSCS LLC June 19, 2018 - Page 9 of 390 Final review of an addition Address/Legal Description: 4425 Glen Falls Lane/Lot 2, Forest Glen Subdivision Applicant: SSCS LLC, represented by GPS Designs LLC Planner: Chris Neubecker Doug Cahill moved to approve. David Campbell seconded the motion and it passed (4-0). Absent(1) Rediker 4.8. DRB18-0216 - Solar Vail Final review of a change to approved plans (design change) Address/Legal Description: 501 North Frontage Road West/Lot 8, Block 2, Vail Potato Patch Filing 2 Applicant: Sonnenalp Properties, Inc., represented by GPSLArchitects Planner: Chris Neubecker Doug Cahill moved to table to June 20, 2018. David Campbell seconded the motion and it passed (4-0). Absent(1) Rediker 5. Staff Approvals 5.1. B18-0181 - Freml Residence Final review of an exterior alteration (windows) Address/Legal Description: 2195 Chamonix Lane Unit 9/Lot 2, Vail Heights Filing 1 Applicant: Jared Freml, represented by HMR Construction Planner: Andy Rogers 5.2. B18-0182 - Tyler Residence Final review of an exterior alteration (windows) Address/Legal Description: 434 Gore Creek Drive Unit G4/Lot B, Block 3, Vail Village Filing 5 Applicant: Robert Tyler, represented by HMR Construction Planner: Andy Rogers 5.3. B18-0189 - Woodhull Residence Final review of an exterior alteration (reroof) Address/Legal Description: 483 Gore Creek Drive Unit 3/Lot 3, Vail Village Filing 4 Applicant: Woodhull Trust, represented by Mountain Valley Property Management Planner: Andy Rogers 5.4. B18-0200 - Jensen Residence Final review of an exterior alteration (re -roof) Address/Legal Description: 1718 Buffehr Creek Road/Lot 4, Lia Zneimer Subdivision Applicant: William Jensen, represented by Breashears Roofing June 19, 2018 - Page 10 of 390 Planner: Andy Rogers 5.5. B18-0202 - Hormel Foods Corp. Final review of an exterior alteration (Hot Tub) Address/Legal Description: 1527 Vail Valley Drive Unit A/Lot 10, Block 3, Vail Valley Filing 1 Applicant: Hormel Foods Corp., represented by Nedbo Construction Planner: Andy Rogers 5.6. B18-0203 - Hormel Foods Corp. Final review of an exterior alteration (hot tub) Address/Legal Description: 1527 Vail Valley Drive Unit B/Lot 10, Block 3, Vail Valley Filing 1 Applicant: Hormel Foods Corp., represented by Nedbo Construction Planner: Andy Rogers 5.7. DRB18-0085 - Hintz Residence Final review of a change to approved plans (stucco) Address/Legal Description: 777 Potato Patch Drive Unit A/Lot 20, Block 1, Vail Potato Patch Filing 1 Applicant: Jurgen Hintz, represented by Hoeft Builders West Planner: Jonathan Spence 5.8. DRB18-0131 - La Vallee Bridal Final review of a sign Address/Legal Description: 227 Bridge Street Unit G/Lot B -D, Block 5B, Vail Village Filing 1 Applicant: La Vallee Bridal Planner: Justin Lightfield 5.9. DRB18-0146 - Sun Vail Final review of an exterior alteration (siding) Address/Legal Description: 605 North Frontage Road West/Lot 9, Block 2, Vail Potato Patch Filing 1 Applicant: Sun Vail, represented by Excel Exteriors Planner: Justin Lightfield 5.10. DRB18-0148 - Anderson Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1160 Sandstone Drive/Lot 1 & 2, Block 1, Lion's Ridge Subdivision Filing 4 Applicant: Todger Anderson Planner: Chris Neubecker 5.11. DRB18-0162 - 354 Beaver Dam Residence Final review of a change to approved plans (spa) Address/Legal Description: 354 Beaver Dam Road Unit N/Lot 9, Block 2, Vail Village Filing 3 Applicant: Kent & Andrea Price, represented by Suman Architects Planner: Chris Neubecker June 19, 2018 - Page 11 of 390 5.12. DRB18-0164 - Cullman Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 2480 Bald Mountain Road/Lot 18, Block 2, Vail Village Filing 13 Applicant: Mia Cullman, represented by Old Growth Tree Service Planner: Jonathan Spence 5.13. DRB18-0165 - MRW 540 LP Residence Final review of an addition Address/Legal Description: 4770 Bighorn Road Unit 2N/Racquet Club Townhomes Applicant: MRW 540 LP, represented by Reslock and Sullivan LLC Planner: Justin Lightfield 5.14. DRB18-0167 - Corcoran Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 891 Red Sandstone Circle Unit 2/Lot 4, Vail Village Filing 9 Applicant: Paul Corcoran, represented by Ceres Landcare Planner: Justin Lightfield 5.15. DRB18-0168 - Busse Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1720 Sunburst Drive/Lot 1, Sunburst Filing 3 Applicant: Gretchen Busse, represented by Ceres Landcare Planner: Matt Panfil 5.16. DRB18-0172 - Gabilu Inc. Final review of an exterior alteration (lights) Address/Legal Description: 360 East Lionshead Circle Unit 5/Lot 6, Block 1, Vail Lionshead Filing 2 Applicant: Gabilu Inc. represented by Extreme Builders Planner: Jonathan Spence 5.17. DRB18-0173 - Manor Vail Lodge Final review of an exterior alteration (Landscaping) Address/Legal Description: 595 Vail Valley Drive/Lots A -C, Block 1, Vail Village Filing 7 Applicant: Manor Vail Lodge, represented by Neils Lunceford Planner: Matt Panfil 5.18. DRB18-0174 - Fordham Residence Final review of a change to approved plans (extension) Address/Legal Description: 895 Red Sandstone Circle Unit B/Lot 2, Vail Village Filing 9 Applicant: Amy Fordham Planner: Chris Neubecker 5.19. DRB18-0175 - Villa Apex LLC Final review of an exterior alteration (A/C) June 19, 2018 - Page 12 of 390 Address/Legal Description: 22 West Meadow Drive Unit 360/Lot H, Vail Village Filing 2 Applicant: Villa Apex LLC, represented by Gies Architects Planner: Chris Neubecker 5.20. DRB18-0176 - 4387 Columbine Drive LLC Final review of a sign Address/Legal Description: 4387 Columbine Drive/Lot 2, Block 6, Bighorn Subdivision 3rd Addition Applicant: 4387 Columbine Drive LLC, represented by Green Line Architects Planner: Chris Neubecker 5.21. DRB18-0180 - Ryerson Residence Final review of an exterior alteration (repaint) Address/Legal Description: 4859 Meadow Drive/Lot 16, Block 5, Bighorn Subdivision 5th Addition Applicant: Anthony & Cynthia Ryerson Planner: Chris Neubecker 5.22. DRB18-0181 - Storr Residence Final review of a change to approved plans (landscaping) Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3 Applicant: Hans G. Storr Revocable Trust, represented by Sipes Architects, Inc. Planner: Justin Lightfield 5.23. DRB18-0182 - Casa Del Sol Townhomes Final review of an exterior alteration (gutters) Address/Legal Description: 2055 West Gore Creek Drive Units 1-21/Casa Del Sol Townhomes Applicant: Casa Del Sol Townhomes, represented by McNeill Property Management Planner: Jonathan Spence 5.24. DRB18-0191 - Tresem Investments LLC Final review of a change to approved plans (hot tub/deck) Address/Legal Description: 970 Fairway Court Unit B/Lot 5, Vail Village Filing 10 Applicant: Tresem Investments LLC, represented by Studio Spinnato Planner: Matt Panfil 5.25. DRB18-0192 - Mill Creek Circle LLC Final review of an exterior alteration (landscaping) Address/Legal Description: 328 Mill Creek Circle/Lot 4, Block 1, Vail Village Filing 1 Applicant: Mill Creek Circle LLC, represented by Ceres+ Planner: Jonathan Spence 5.26. DRB18-0193 - Wyker Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 2626 Davos Trail Unit 1/Lot 1, Block C, Vail June 19, 2018 - Page 13 of 390 Ridge Subdivision Applicant: James Wyker, represented by Vail Valley Tree Service Planner: Chris Neubecker 5.27. DRB18-0194 - Horton Residence & MHO 2012 Trust Final review of an exterior alteration (landscaping) Address/Legal Description: 1380 Westhaven Circle Units A & B/Lot 22, Glen Lyon Subdivision Applicant: Michael Horton & MHO 2012 Trust, represented by Timothy Lipman Planner: Justin Lightfield 5.28. DRB18-0195 - Scott & Speck Residences Final review of an exterior alteration (landscaping) Address/Legal Description: 3150 Booth Falls Court E & W/Lot 4, Block 2, Vail Village Filing 12 Applicant: Alan Scott & Eric Speck, represented by BCL Trees Planner: Justin Lightfield 5.29. DRB18-0197 - Eagle River Water & Sanitation District Final review of an exterior alteration (landscaping) Address/Legal Description: 846 Forest Road/Lot 1, Eagle River Water & Sanitation District Subdivision Applicant: Eagle River Water & Sanitation District Planner: Jonathan Spence 5.30. DRB18-0198 - Villa Valhalla Final review of a change to approved plans (meter cabinet) Address/Legal Description: 384 Gore Creek Drive/Lot J, Block 5A, Vail Village Filing 5 Applicant: Villa Valhalla, represented by Shepherd Resources, Inc. Planner: Chris Neubecker 5.31. DRB18-0199 - Red Lion Restaurant Final review of an exterior alteration (roof exhaust fans) Address/Legal Description: 304 Bridge Street Unit C3/Lot E - H, Block 5A, Vail Village Filing 1 Applicant: Landmark Commercial Dev Co, represented by R&H Mechanical LLC Planner: Matt Panfil 5.32. DRB18-0200 - Town of Vail Final review of an exterior alteration (art installation/landscaping) Address/Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail Planner: Jonathan Spence 5.33. DRB18-0201 - Vail Holdings LLC Final review of an exterior alteration (window removal) Address/Legal Description: 147 Rockledge Road/Lot 9A, Block 7, Vail June 19, 2018 - Page 14 of 390 Village Filing 1 / Raether Minor Subdivision - Replat Applicant: Vail Holdings LLC, represented by Segerberg, Mayhew & Assoc. Planner: Justin Lightfield 5.34. DRB18-0202 - McDougall Residence Final review of an exterior alteration (beam) Address/Legal Description: 2955 Basingdale Boulevard/Lot 15, Block 6, Vail Intermountain Development Subdivision Applicant: Timothy McDougall Planner: Matt Panfil 5.35. DRB18-0204 - Goetz Residence Final review of a change to approved plans (gutters/windows/railing/roof vents) Address/Legal Description: 1853 Lions Ridge Loop/Lot 3, Block 3, Lion's Ridge Subdivision Filing 3 Applicant: Raymond H. Goetz Revocable Trust, represented by Victor Mark Donaldson Architects Planner: Jonathan Spence 5.36. DRB18-0205 - Vail Hall Properties LLC Final review of an exterior alteration (dryer vent) Address/Legal Description: 2765 Kinnikinnick Road/Lot 1, Unit 4, Vail Intermountain Development Subdivision Applicant: Vail Hall Properties LLC, represented by Ross Construction Planner: Jonathan Spence 5.37. DRB18-0207 - Timber Falls Condominiums Final review of an exterior alteration (repaint) Address/Legal Description: 4511 Meadow Drive/Timber Falls Condominiums Applicant: Timber Falls Condominiums, represented by Mountain Valley Property Management Planner: Justin Lightfield 5.38. DRB18-0208 - Mitchell Residence Final review of an exterior alteration (driveway/patio) Address/Legal Description: 4545 Bighorn Road/Lot 3-5, Block 1, Bighorn Subdivision 3rd Addition Applicant: Edward Mitchell Planner: Jonathan Spence 5.39. DRB18-0209 - Red Lion Building Final review of an exterior alteration (hot tub) Address/Legal Description: 304 Bridge Street Unit R3/Lot E -H, Block 5A, Vail Village Filing 1 Applicant: Blue Mountain Investments LLC, represented by Maximum Comfort Pool & Spa Planner: Chris Neubecker 5.40. DRB18-0212 - Goetz Residence Final review of a change to approved plans (landscaping) June 19, 2018 - Page 15 of 390 Address/Legal Description: 1853 Lions Ridge Loop Unit A/Lot 3, Block 3, Lions Ridge Subdivision Filing 3 Applicant: Raymond Goetz, represented by Victor Mark Donaldson Architects Planner: Jonathan Spence 5.41. DRB18-0214 - RS2 LLC Final review of a change to approved plans (windows) Address/Legal Description: 4273 Columbine Drive/Lot 16, Block 9, Bighorn Subdivision 3rd Addition Applicant: RS2 LLC, represented by La Dolce Architecture, Inc. Planner: Matt Panfil 5.42. DRB18-0218 - Singleton Residence Final review of an exterior alteration (paint) Address/Legal Description: 5135 Main Gore Drive South/Lot 27, Vail Meadows Filing 1 Applicant: Marion Singleton Planner: Jonathan Spence 5.43. DRB18-0220 - Mill Creek Circle LLC Final review of a change to approved plans (lighting fixtures) Address/Legal Description: 328 Mill Creek Circle/Lot 4, Block 1, Vail Village Filing 1 Applicant: Mill Creek Circle LLC, represented by Berglund Architects Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. June 19, 2018 - Page 16 of 390 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF,,,DJune 11, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, Rollie Kjesbo, John - Ryan Lockman, Karen Perez, Brian Stockmar Absent: None Chair Stockmar asked that the staff and PEC focus more on environmental issues as part of the reviews. This is part of our mission. The Commission departed for the site visits. 2. Site Visits 2.1. 500 & 534 East Lionshead Circle - Battle Mountain/Lazier Lionshead/Launch Development 2.2. 2841 Basingdale Boulevard - Moore Residence 3. Main Agenda 3.1. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure the property lines between two (2) development lots located at 500 & 534 East Lionshead Circle/Lots 1,2 and 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC18-0017) Applicantiazier Lionshead LLC & Battle Moutnain LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence Please see comments in Item 3.2 below Discussion on Item 3.1 has been included in the comments below. Ludwig Kurz moved to table to June 25, 2018. Rollie Kjesbo seconded the motion and it passed (7-0). 3.2. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment to Section 12-10-16 Exempt Areas; Parking Fund Established, Vail Town Code, pursuant to Section 12-3-7 Amendment, Vail Town Code, to remove Lot 1A, Lot 2A and Tract K of a Resubdivision of Vail Lionshead, Block 1, from the "parking pay -in -lieu" zones for parking regulations purposes, and setting forth details in regard thereto. (PEC18- 0019) Applicantiazier Lionshead LLC & Battle Moutnain LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence 15 min. 15 min. June 19, 2018 - Page 17 of 390 Planner Spence introduce the project. Four different applications will be presented and discussed together, including PEC18-0016, PEC18-0017, PEC18-0018, and PEC18-0019. There are 3 main questions to be addressed. Staff does not have any comments at this time on the subdivision plat and the changes to the Pay in Lieu Parking zones. Tom Braun, Braun Associates — Representative of Lazier Lionshead LLC & Battle Mountain LLC, presented an overview of the project. He asked that at the end of the presentation, the PEC identify any questions or additional information that the applicant needs to provide for the next hearing. Braun introduced the applicants, Bob and Diane Lazier. He described the existing conditions of the site, and the ownership and existing parcels. Stockmar —Asked if the steps are in a permanent easement? Braun and Spence indicated Yes. Braun described how the two applicants have been in collaboration up to date, and he introduced the architects from Pierce Architects. First phase of the project is to demolish the top parking deck of the parking structure. Sidewalk along Lionshead Circle will be heated, new driveway in easement will be installed. Only one setback variance is proposed, and the meat of the application is the Exterior Alteration for the new building. Braun indicated that portions of Lionshead are in a no parking, pay in lieu zone. These lots include properties that do not have access to a road, and areas where the Town does not want cars, on pedestrian areas. This lot does have legal access to a road. Gillette — Lift House, Vail 21 and Lionshead Arcade... when does the parking fee need to be paid? Did they pay it when they were built? Braun — No, they did not pay the fee. They were existing before this regulation was in place. Stockmar- Asked how the existing parking on the lower level of the structure will be treated. Gillette — What is happening with the existing parking? Spence — The parking will be replaced in the proposed building. Gillette — How does this address the issues that neighbors have raised in the letters? Spence — These are private agreements. Town will not intercede into these private agreements, or on who can use the parking that is constructed. Replacing parking that exists today, plus the new parking demands created by this June 19, 2018 - Page 18 of 390 development, plus a few more. Gillette - Are they replacing existing parking, and what's required? Spence — Yes. Kjesbo — They are going to meet the code. Gillette — Are we providing a timeframe for when these spaces will be replaced? Spence — No, that is not addressed in the code. Gillette- How many parking spaces will be required to be provided by Battle Mountain? Spence — They are building enough parking to address the existing parking on the Battle Mountain site. Braun — Described the lot lines and old land subdivisions. He described the minor subdivision, including past subdivisions that were recorded by metes and bounds descriptions, but which did not go through a Town of Vail subdivision process. This application will formalize existing subdivisions. Stockmar — Do these new subdivisions comply? Braun — Yes, they meet the Town code. He described the footprint of the building and the setbacks along the west side of the proposed building. This design will result in a better relationship to the adjacent property when the property to the west (Lazier) is developed. The building setback is at 10 feet, but the structure below the deck is at the property line. There is an easement allowing pedestrian access to Vantage Point to the north. The zero setback is only on the plaza level. Above grade setback is at 10 feet. Braun continued to discuss zoning issues. He explained the proposed mechanical, automated parking structure system. 54 spaces on the site now, and new demands will be 17 spaces. We will always have 71 spaces on site, but will likely have as many as 90 spaces. He discussed the Lionshead Redevelopment Master Plan. Plan discusses urban renewal and redevelopment, which we are doing. At a high level, we are doing what the master plan recommends. He discussed "live beds" which are encouraged by the Town code. There will be live beds in this development; but people will not be required to use the on site management. Amenities will encourage short term rentals through the design of the building. He described the arrival experience and the easement along the south side of the site, to provide access to this project, Lazier property, and Liftside property. June 19, 2018 - Page 19 of 390 Braun showed image of the existing site, and the proposed new building, which will help balance pedestrians and vehicle access. He discussed the architectural guidelines in the Lionshead Redevelopment Master Plan. The master plan gets fairly specific at times. The goal is to create an identity for Lionshead. He provided some examples of other redevelopments within the master plan area, including Antlers, Arrabelle, Ritz Carlton, Lionshead Visitors Center, First Chair, and The Lion. There is no strict single theme in the architecture. He highlighted some of the main elements of design, including building form and massing, windows, wall materials, etc. Braun discussed the idea of a base, middle and top. Lionshead Visitors Center does not have much of a "middle", and Arrabelle middle is busy. He described how The Ritz- Carlton and The Lion met this design requirement. Braun described how the proposed building meets the requirements for a base, middle and top, with a strong stone base. We are not on the primary pedestrian mall, so rules here are a little bit different. Wall step backs are required, but at a different height. He described the articulation of the building. Stockmar — Asked to confirm that the alley where the PEC was walking on the site visit today is not considered a mall. Spence — That is correct. Braun continued to describe wall setbacks and changes in materials. He discussed how balconies are used in Lionshead, and how they are used on the proposed building. He discussed windows and doors. Doors should be heavy, and windows recessed in stone walls. He discussed the guidelines on architectural details. Gillette — Is this only a three inch veneer stone? Bill Pierce — Will be more like an 8 inch stone Braun — Decorative lighting proposed at the base of the building. Decorative headers are also proposed. We anticipate additional collaboration with staff, including a few civil plan issues. Kjesbo — On the zero setback, is that just the parking garage? The building is setback 10 feet? Braun — Yes, when the project is done, it will not be perceived as zero setback. Spence — Staff would like feedback on three specific issues today. These include: Variance, hot beds and intersection of wall plane and roof. He described some staff concerns on the intersection of the wall and roof. He showed photos of other buildings in Lionshead and how they met this criteria. June 19, 2018 - Page 20 of 390 Gillette — Recessed dormers on top of the roof, they seem to meet this requirement. Stockmar — Would like to see revisions in this area. Spence — Showed areas of the master plan in the staff memo, and what is required. Bill Pierce, Architect — Described the goals of this language in the master plan, and his role in helping draft this master plan. We are trying to minimize the impacts to the adjacent property owners. We cut the roof out, rather than adding dormers. Gillette — In my opinion, you are meeting the code. Spence — Concern is how this will appear from pedestrian level. Gillete — If you see the building from the Ice Rink, then you have tied the roof into the wall face well. If you are on the Landmark property, you can't see the roof. I think you are fine with the recessed decks. Pierce — Building was designed to look like a mountain. Dormers will add more mass and height. He read code sections relating to roofs. We are trying not to add more mass than we need. We are trying to make the building look lower. Hopkins — Look at the right deck, take that roof off; something else to animate the building. Stockmar — Would like to see more texture, and more sense of variation. Perez — Design is based on the text amendment, and the property being removed from the parking fee in lieu area. The text amendment was implemented in 2001. There is a need to decrease parking. Goal is to reduce parking on East Lionshead Circle. We need to discuss whether or not we will remove this property from the fee in lieu zone. Spence — Text amendment will not go into effect until the plat is recorded. That will happen regardless of if this site is redeveloped. Master Plan says that parking should be replaced on site upon redevelopment. Properties without access to a right-of-way should not have parking, but this property has direct access. Lockman — If there was a little more articulation on the edge, that would be better. Kurz — The roof as it looks on this image is stark to me. Very few people will see this perspective. As Bill looks closer at the design of the building, he will come up with a June 19, 2018 - Page 21 of 390 design that we will all support. Kjesbo — The fascia line is at the same elevation on all four sides. You don't see that in other buildings. Happy with how this design has started, but it does have a linear look around the building. Spence — The rest of the building has many elements that take away from the linear aspect , contrary to other parts of the building design. Braun — We want to get the basic form set, but details on windows and trim will be addressed by the DRB. Looks like we are close. Stockmar — Does look like the building terminates with the cap, but looks unfinished above the eave. Pierce — Intention is to be the opposite of The Lion, where dormers and roofs are on the outside edge. Idea is to minimize apparent height and volume. Stockmar — Concern is the from the ground looking up, you see an eve that smacks you in the face.. Pierce — I will look at it. We plan to interface the roof and wall in a similar way as the Lionshead Parking Structure. Stockmar — Lionshead Parking structure makes a texture break. Gillette — I think you are on the right track. Its making an eclectic neighborhood. Kjesbo — Asked to see where the mechanical equipment will be on the building. Spence — Discussed the requested variance, which is a bit different from other setbacks. This is a fully formed floor with a deck above it. Its interim, but we do not know how long the interim will last. Staff is looking for preliminary feedback on this variance request. Stockmar — The transition will be important both before and after construction. It should be attractive before the second development on the adjacent building. Kjesbo — You should plan for the other side of the building to be developed. Sounds like the adjacent owner is on board with this design. Braun — The proposed wall is better that the existing condition that exists today. Kurz — If Lazier decides not to build, we need to be able to deal with what is there. What prevents Lazier from also building up to the property line? June 19, 2018 - Page 22 of 390 Braun — Lazier is currently planning a building up to the property line. Spence asked if a Memorandum of Understanding from the two property owners would be helpful. Bob Lazier, Lazier Development — We intend to build our new development at the same time. Originally we planned an underground parking structure. We are also looking at how this will impact Vantage Point. There will be a nice plaza on the upper level. We are trying to create a smooth transition. Stockmar — Would like to see a Memorandum of Understanding. Kurz — Asked about the mechanical parking system, are any of those built in snow country? Would like a presentation on this type of system. Lockman — Loading and delivery is an issue right now. If you transition to pavers and a residential mall feeling, that might get lost. Spence — Properties without significant loading and delivery will rely on the delivery bunker under Arrabelle. With this development, the deliveries will need to shift. Stockmar — Does that take a lot of trundling? Spence — Perhaps, but significantly less than commercial buildings with lots of deliveries. Gillette — Was the idea to discuss the change to the fee in lieu zones as part of this meeting? There needs to be a DlA with an understanding on how the parking will be replaced. Braun — Your question is about when the top deck of the parking structure is replaced. Perez's concern is about the change to the fee in lieu zone. Spence — Staff believes that this fee in lieu could have been discussed years ago, as the existing parking structure is located in an area where parking is not currently allowed. Perez — We are talking about the fee in lieu zones in the context of a specific development. Can you come back to us with some history on this fee in lieu and how it relates to the master plan? Spence — We are also looking at the purpose of the fee in lieu zone. He showed maps of the original and proposed fee in lieu maps. June 19, 2018 - Page 23 of 390 Gillette — Why are adjacent properties not also included in this fee in lieu map change? Spence — We do not want those properties to be redeveloped with on-site parking, therefore the fee in lieu is appropriate. Braun — Today, we cannot redevelop with replacement of on-site parking, based on current regulations. Perez — I'm concerned that this fee in lieu map change is a special privilege for the applicant. Lockman — Lionshead Redevelopment Master Plan has specific language on parking, and what is the timeline for replacing parking. Gillette — DIA should have been in place before demolishing the parking structure. It should be tied to something. Kjesbo — We can't add conditions of approval on two different owners. Stockmar — We are not taking away public parking. It's an issue of reaching agreements between the parties affected. Gillette — There are supposed to be 183 parking spaces. Those spaces need to be maintained; before you demo the building, there should have been a DIA in place. Braun There are 135 spaces today, and a letter from the past indicating 169 spaces. The current application includes a minimum of 171 spaces, and possibly up to the low 190s. Gillette — I would like to see how parking is replaced, and when. Braun — We are not sure how you would force an owner to build something. Gillette — It can be controlled with a DIA. Kjesbo — You need to address the fee in lieu zone so that you can replace the parking. That is logical to me. It's not a special privilege to me. We will get 160 — 180 spaces that the Town does not have to pay for. Lazier — In the interim, while the top deck is removed, Arcade will have 14 spaces. And 32 spaces will be provided for Lift House. We had excess spaces, and they were rented to commercial tenants. Lift House will not be affected. We will have 88 spaces, plus what we need for our new development. June 19, 2018 - Page 24 of 390 Public Comment — Stewart McNabb — Attorney of the Lift House. We are not asking the Town to adjudicate the number of parking spaces and private agreements. We are trying to maintain the status quo. But with parking spaces removed, we are asking for a condition of approval that parking spaces removed be replaced, to stay in conformance with the zoning regulations. Dale Bugby, Manager for Lift House Condominium Association. We are not expecting you to solve our parking situation. It was 69 spaces, not 32 as stated by Bob Lazier. There are 45 condos. We had 69 spots in 1972. That land has a parking requirement that has not gone away. The C.O. for the building stated that parking needed to be provided on this site. Now Lazier wants to reduce from 69 parking spaces to 32 spaces. Town should not have issued a permit to demolish the parking structure without the parking addressed . There are also parking requirements for the commercial tenants like Bart and Yeti's and Montauk. Lift House has no way to replace parking. Pay in lieu probably makes sense for those three buildings, but the obligation is still there to provide parking. Lazier — We fully intend to replace what has been on site for 45 years and any new parking requirements. Stockmar — Would like to see this in writing to protect you and clearly delineate new parking. Public Comment Closed Gillette — If you take the number of spaces required in 1972, subtract the number provided. Lockman — Initial design looks like it was thought out. Happy with what the applicants have presented to far. Hopkins — We did not discuss the north elevation, and closeness to Vantage Point. Would like to know more about snow shedding on the south balconies, and more detail on the mechanical parking. Perez — Nothing to add. Kurz — The success of this application will depend on resolving parking issues, physically and legally. It is incumbent on the applicant to get us as much information as possible on these issues. This area needs help, and the redevelopment will be a great enhancement to Lionshead and the inventory of good properties. If we can get the parking issues out of the way, I will be happy to move this forward. Gillette — Would like to address the parking, and request Town Attorney to attend next meetings. June 19, 2018 - Page 25 of 390 Stockmar — Would like to address these few issues. Also, would like to see sun shade studies, and a Memorandum of Understanding on the parking related issues. Braun — Unsure if we will have a MOU by next meeting, but we can have some letters about our intent. We will have more information on the automated parking, setbacks, wall/roof interface, north side building and snow shedding. Ludwig Kurz moved to table to June 25, 2018. Rollie Kjesbo seconded the motion and it passed (7-0). 3.3. A request for review of Major Exterior Alteration, pursuant to Section 12-7B- 45 min. 7, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a new multifamily structure with below grade parking, located at 534 East Lionshead Circle/Lot 2 and 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC18-0016) Applicant$attle Mountain LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence See please comments in Item 3.2 above. Discussion on Item 3.3 has been included in the comments above. Ludwig Kurz moved to table to June 25, 2018. Rollie Kjesbo seconded the motion and it passed (7-0). 3.4. A request for the review a variance from Section 12-7H-10, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a rear setback of zero feet (0') where ten feet (10') is required for a new multifamily structure, located at 534 East Lionshead Circle/Lot 2 and 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC18-0018) ApplicantBattle Mountain LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence See please comments in Item 3.2 above. Discussion on Item 3.4 has been included in the comments above. Ludwig Kurz moved to table to June 25, 2018. Rollie Kjesbo seconded the motion and it passed (7-0). 3.5. A request for review of a variance from Section 12-21-12, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to allow for more than ten percent (10%) of the total site area to be covered by driveways and surface parking, located at 2841 Basingdale Boulevard/Lot 3, Block 8, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC18-0020) ApplicantiVlichael & Yoshimi Moore, represented by Visual I mpax Planner: Justin Lightfield presented by Jonathan Spence 1. "Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal." 45 min. June 19, 2018 - Page 26 of 390 Spence introduced the project. This is the third meeting on this application. At the site visit today, the PEC was able to see the parking easement marked in the field, and the challenges of the site. Scott Handler, Visual !wax, Applicant — At the last hearing, the PEC had some suggestions and requests. The adjacent property owners are here today. As you saw at the site visit, the location of the easement leaves no space for another curb cut. The access to the site is very difficult. The subdivision of the property created these hardships, and was not created by the applicant. We are asking to use only 557 square feet of paving. We looked at redesigning the access to reduce the amount of paving and curb cuts. We had a surveyor mark the lot and the parking easement, and the parking spots. Handler - We feel that access to the west side of the site works much better. It would give all the parking on the east side of the garage to the condos, and all of our parking on the west. He also described how 4 parking spaces could fit if access was taken from the east, but the parking is very tight. We have approval to move the fire hydrant, if necessary. He showed diagrams of various parking scenarios. Access from the west would not require backing out into the public road, and would not require moving the fire hydrant, plus additional parking for the condominium. Access from east results in 291 square feet less parking, and only one curb cut. He showed renderings of the developed site. Spence — Town Engineer, Tom Kassmel, is in attendance to answer questions. Kassmel — Our goal is to make roadway as safe as possible, and to reduce curb cuts and backing out of driveways. Option for taking access from the east is what we have today. On the west, there could be a benefit of having vehicles heading out (not backing out). One concern is showing more turning movements, and what is designed may not be sufficient. Second concern is with the distance to existing curb cuts, and the potential for curb cuts to be combined , thus creating head in parking. If we can keep linear footage the same, and ensure heading out onto the road, that would be best. Kjesbo — Parking should be on their own property, but what we saw today results in only one parking spot meeting town regulations. As shown, its in the right of way. Gillette — Drawing indicates that improvements are to be completed by Rush Condos. Michael Moore — We understand that each owner will need to pay their proportionate share of the cost of paving. June 19, 2018 - Page 27 of 390 Gillette — You will need major retaining (walls) to building the parking as shown on this drawing. If this is the proposal, you will need to provide a design of this parking area. Kjesbo — Based on your survey, much of the parking will be down the hillside, or off into space. Handler — Maybe for the last two parking spots. Moore — Two options in front of the board, including two variances. We have developed an Option 2. One of the variances is on the amount of paving, which can be in various forms. Without the variance the site can't be built. Option 1 does require a second variance, for a second curb cut. There is a single curb cut now. If you grant a second variance, it results in one curb cut per property. In this case it may be appropriate to have a second curb cut, to have a dedicated entrance to the new development, and to move parking spaces so they are on private property. Without a variance on the east, the site can't be developed. Kjesbo — Gave a history of this site, and how the easement was added to the site, then the lot was resold. Four parking spots need to come into compliance with Town regulations. Only way to do that is to build retaining walls. Gillette — You need to show 4 defined parking spots, either by cantilevering or adding retaining walls, or shifting the garage location. Spence — This can be done with a Condition of Approval. Handler — If we receive the second curb cut, it will be much easier to provide the parking for Rush condos. Hopkins — Don't believe that there will be enough space for the needed turning radius with the curb cut on the east. Handler — The first design is safer for everybody. Lockman — Additional curb cut is an additional variance, but its safer. I'm inclined to go back to the first design access from the west. Hopkins — Don't think access from east works. Like to see more landscaping in the front, between the street and hammerhead. Handler — Showed where additional landscaping can be placed on site. Perez — It's not the purview of the Commission to create 4 parking spaces for the adjacent property. In the easement, you are reserving 2 parking spaces for yourself. That leads to more pavement. A solution needs to be presented June 19, 2018 - Page 28 of 390 that reduces paving. Please give us more clarity on what you are requesting. Moore — With the western curb cut design, the 2 reserved spaces are being abandoned. On the eastern access design, those spaces are used by Rush Condos. Public Comment — Bill Wolford, Rush Condos — The past is a bit haunting to this site. When Mr. Moore bought the property two years ago, I consulted an attorney. The easement was created in 1993. Logically, each condo should have at least 1 parking space. Buyers of the condo purchase in good faith that there will be at least 1 parking space. The western entrance design makes sense. Its illegal parking that we have now. To move everything to the west makes sense and is a practical solution. Very concerned with safety, due to speeding on the road. Western entrance will be safer for the applicant, but there will be no change to Rush Condos, which will continue to back out. Public Comment Closed Gillette- I can get on board with either the west or east access. Let's decide that first. Kjesbo — We need to go on the east side, and make sure they have 4 legal spots for the Rush Condos. Town Engineer recommends no second curb cut. That will minimize the variance. Yes, you will still have backing out onto the road. Gillette — Agree with Kjesbo. An advantage of access from the east is having more landscaping. This allows garage to move west, allowing more parking in front of garage. Kurz — Agree with Kjesbo's perception. I like the west entrance to the garage better. The easement requires providing parking to the adjacent property, but not increasing the amount of paving. Its hard to say we need to grant the parking to Rush, when they created the parking. Hopkins- Like the west entrance better, the east does not work. There are lots of parking hardships in this town. Lockman — There is some unique history to this site. We should support finding safer solutions. I think the western access works. Moore — Every jurisdiction has its own requirements. You should look at whether the headship is avoidable or created by the applicant. There is almost nothing on the record on the curb cut existing with no home there. There is a hardship here, and the hardship was not created by myself and my wife. June 19, 2018 - Page 29 of 390 Perez — Survey was from 2014. Do you have a more recent survey? Moore - We have a boundary survey. We will have a new survey for the DRB. We have not done any changes or improvement to the property since we owned it. Stockmar — My comments follow those of Kjesbo. You bought into a difficult solution. The eastern access will be one curb cut, and lots of pavement. The western entry, if landscaped well, will allow you to pull out forward into the street. Lean toward original proposal, access from the west. It's not our job or authority to propose the solution. Inclination is to have less parking backing out. I will give credit to a second curb cut if we can cut down to four parking spaces for Rush Condos. Moore — The access from the west will allow us to move the parking to the west, and reduce the need for cantilevered parking or large retaining walls, which will reduce the environmental impacts, too. Kassmel — Described how safety can be improved by limiting Rush Condos parking to only 4 parking spaces, and ensuring that access from the west includes turning movements that allow all cars to pull out forward from the new curb cut. Kjesbo — You should be able to define parking so that it is only four parking spaces. We need to do something to define these four spots. Is the Town installing curb and gutter in this location? Kassmel — No current plans for curb and gutter by the town. Moore — Described issues with the changes to the fire hydrant. Spence — Summarized the additional information requested by the PEC to ensure that the correct information is provided. Gillette — Asked how much space must be provided on the applicant's property, and how can the Town ensure that additional parking spaces are not created in the future. Kassmel — Described how large parking is required to be 9'x19' on property, plus 5 feet to the road. He described how berms can be used to prevent additional parking. Brian Gillette moved to table to June 25, 2018. Ludwig Kurz seconded the motion and it passed (7-0). 3.6. A request for the review of an amendment to the approved Solar Vail June 19, 2018 - Page 30 of 390 development plan, pursuant to Section 12-61-11, Development Plan Required, Vail Town Code, for the construction of employee housing units (EHUs) including changing the floor plan with the same unit count (65 units), changes to gross residential floor area (GRFA), changes to the parking count and layout, increasing building height, and architectural changes, located at 501 N. Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC18-0021) 20 min. ApplicantSonnenalp Properties, represented by GPSL Architects Planner: Chris Neubecker 1. Approval of this amended development plan is contingent upon the applicant obtaining Town of Vail approval of an associated Design Review Board application. 2. The Applicant shall obtain an access agreement from the Town of Vail, in a form acceptable to the Town Attorney, for any and all driveway improvements on, over or across Town owned Tract A, Middle Creek Subdivision and across Town owned Vail Potato Patch, Block 2, Lot 8. Such agreements shall be executed prior to issuance of a building permit. 3. Concurrent with the submission of a building permit application, the applicant shall submit a site specific geological investigation, in accordance with Section 12-21-13, Vail Town Code, for any proposed development within a mapped Rockfall Hazard Area. The applicant shall be responsible for any changes to the building permit plans required by the professional geologist or registered professional engineer who prepared the report. 4. Prior to issuance of a Certificate of Occupancy or Temporary Certificate of Occupancy for the building, the applicant shall legally execute and record with the Eagle County Clerk and Recorder the Town of Vail Type VI employee housing unit covenant for all sixty-five (65) residential units within the building. 5. Prior to issuance of a building permit, the applicant shall exchange eleven (11) existing deed restrictions on the property to other locations in the Town, though the Employee Housing Unit Deed Restriction Exchange Program, Section 12-13-5 Vail Town Code. However, if the applicant obtains only one building permit for both the demolition of the existing Solar Vail building and for construction of the new development (as opposed to separate demolition permit and building permit), then the timing for exchange of the eleven (11) existing deed restrictions on the property may be delayed until issuance of a Certificate of Occupancy for the new Solar Vail building. Neubecker walked the Commission through the proposed changes to the development plan since the previous approval was granted. These changes include unit mix, GRFA, site coverage, parking number and location, building height, office space, roof plan and development to the rear (north) of the structure. Perez -Same number of units but a reduction in beds. What is the change in bed count? Neubecker -Perhaps a question best for Henry Pratt. June 19, 2018 - Page 31 of 390 Stockmar-Location of mechanicals? Neubecker spoke to the formal development plan and parking management. Henry Pratt, Architect - Spoke to the increase in construction costs and steps made to reduce costs. Discussed the tandem parking proposal and its reduction in drive aisle, allowance for mechanicals and tenant storage. The changes to the parking numbers as a result of the loss of office use. Spoke to the parking management plan and bed count. Stockmar-Has the applicant looked at lease agreements that will restrict autos? Pratt - Preference will be given to potential tenants with no cars. Hopkins -Isn't the summer the parking issue at the structure (overnight)? Lockman -Asked about mechanicals. Neubecker-Spoke to the change in bed/bedroom counts. Lockman -Recognized the challenges with cost and the necessary changes. Hopkins agrees with Lockman Perez -Agrees. Supports the reduction in office space. Kurz- Agrees. Feels that the tandem parking is an internal issue. Feels the changes have made for a better project. Kjesbo-Ok with it Stockmar- Supports changes and eliminating 3 bedrooms. Spoke to unit mix. Perez -Have you discussed the changes with the neighbors? Pratt - No. Changes not substantive. Ludwig Kurz moved to approve with conditions. Rollie Kjesbo seconded the motion and it passed (6-1). Ayes: (6) Hopkins, Kjesbo, Kurz, Lockman, Perez, Stockmar Nays: (1) Gillette 3.7. A request for review of variances from Section 12-15-2, GRFA Requirements 5 min. by Zone District, Section 12-15-3 Definition, Calculation and Exclusions, Section 12-18-4 Uses, and Section 12-18-5, Density Control, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for Gross Residential Floor Area (GRFA) in excess of the amount permitted June 19, 2018 - Page 32 of 390 by lot area and zone district and to allow an access opening to a crawl space of greater than 12 square feet , located at 2014 West Gore Creek Drive Unit 5/Lot 41-43 (Hamlet Townhouses), Vail Village West Filing 2, and setting forth details in regard thereto. (PEC18-0009) 5 min. The Applicant has withdrawn this application. ApplicantHolly Proctor and John Hutto, represented by Martin Manley Architects Planner: Chris Neubecker 4. Approval of Minutes 4.1. May 29, 2018 PEC Results 5. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department June 19, 2018 - Page 33 of 390 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2017 Financial Audited Financial Statements for the Town of Vail PRESENTER(S): Kathleen Halloran, Finance Director and Michael Jenkins, McMahan and Associates ACTION REQUESTED OF COUNCIL: The 2017 audited financial statements are presented for Council information; no action requested BACKGROUND: In accordance with section 9.11 of the Vail Town Charter, an independent audit shall be made of all town accounts at least annually. The audit shall be conducted by certified public accountants and made available for public inspection at the municipal building. The 2017 audit was conducted by McManhan and Associates, LLC. ATTACHMENTS: Description 2018 FS PP 2018 Audited FS June 19, 2018 - Page 34 of 390 2017 FINANCIAL STATEMENTS &AUDIT REPORT ',* FINANCE 1 June 19, 2018 June 19, 2018 - Page 35 of 390 PRESENTERS Kathleen Halloran, C.P.A. Finance Director Michael N. N. 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Town of Vail 1 Finance 1 6/19/2018 June 19, 2018 - Page 36 of 390 TOWN OF 2017 FINANCIAL STATEMENTS 1 Government Wide Statements Provide a broad overview similar to a private sector business, including capital assets and long-term debt on a full accrual basis STATEMENT OF NET POSITION Assets exceed liabilities by $272.6M $188.9M net investment in capital assets $2.3M TABOR reserves; $1.7M restricted; $79.6M unrestricted STATEMENT OF ACTIVITIES $6.8M increase in net position $71.4M revenue; $16.0 program specific and $55.4M general revenue $64.6M expenses Town of Vail 1 Finance 1 6/19/2018 June 19, 2018 - Page 37 of 390 TOWN OFVA� 2017 FINANCIAL STATEMENTS 1 Debt Financing VAIL REINVESTMENT AUTHORITY TAX INCREMENT FINANCING $11.9M issued in 2010 for Lionshead improvements $8.8 M outstanding at year end Repayment from incremental property tax revenue from Lionshead redevelopment Town of Vail 1 Finance 1 6/19/2018 June 19, 2018 - Page 38 of 390 TOWN OFVA� 2017 FINANCIAL STATEMENTS 1 Fund Statements Record financial transactions for specific activities or governmental functions; focus on near-term inflows and outflows and spendable balances GOVERNMENTAL FUNDS General Fund Capital Projects Fund Real Estate Transfer Tax Fund Marketing Fund Vail Local Marketing District Vail Reinvestment Authority Town of Vail 1 Finance 1 6/19/2018 PROPRIETARY FUNDS Internal Services — Heavy Equipment Fund Health Insurance Fund Enterprise Funds — Dispatch Services Fund Timber Ridge Fund June 19, 2018 - Page 39 of 390 TOWN OFVA� 2017 FINANCIAL STATEMENTS 1 Fund Statements General Fund Favorable to Budget by $1.6M Final Budget 2017 Actual Better (Worse) Revenue $38.6M $38.3M $(0.3)M (0.8)% Expenditures (38.2)M (36.3)M 1.9 M 5.0% Revenue — Decrease mainly due to parking $(252)K and ski lift tax $(255)K Expenditures — Savings in general operations $1.9M; salaries due to vacancies $612K; healthcare/benefit savings of $548K; overtime savings $104K Fund Balance - $29.3 million compared with target $9.6 million or 25% revenue Town of Vail 1 Finance 1 6/19/2018 June 19, 2018 - Page 40 of 390 TOWN OFVA� 2017 FINANCIAL STATEMENTS 1 Fund Statements Capital Projects Fund Managed $29.5M in Projects Final Budget 2017 Actual Better (Worse) Revenue $15.4M $13.4M $(2.0)M Expenditures (52.1)M (29.5)M 22.6M Transfers and Financing Net Change $(31.0)M $(12.1)M $18.9M Revenue — Variance due to timing of State Grants and $1.5M reimbursement from school district for Red Sandstone Parking (received in 2018) Expenditures — Variance for approved projects not yet completed and carried over to 2018 $18.0M; $1.0M in project savings during 2017 Transfers and Financing — VRA funding of Lionshead projects not yet complete Fund Balance - $24.3M Town of Vail 1 Finance 1 6/19/2018 June 19, 2018 - Page 41 of 390 TOWN OF VA� 2017 FINANCIAL STATEMENTS 1 Fund Statements RETT Fund Managed $4.3M in Projects; $2.6M Ops Final Budget 2017 Actual Better (Worse) Revenue $7.0M $6.8M $(0.2)M Expenditures (14.6)M (6.9)M 7.7M Transfers and Financing 0.0M 0.0M 0.0M Net Change $(7.6)M $(0.1)M $7.5M Revenue — Real estate transfer tax was up 7.9% from budget, or $463K, offset by decrease from timing of state grants ($835K) Expenditures — Variance due to approved projects not yet completed and carried over to 2018 $7.2M; Project savings of 430K; Operational savings of $100K Fund Balance - $11.1M Town of Vail 1 Finance 1 6/19/2018 June 19, 2018 - Page 42 of 390 TOWN OFVA� 2017 FINANCIAL STATEMENTS 1 Fund Statements 10 -Year History and 5 -Year Projection of Reserves 90 0 2 80 70 60 50 40 30 20 10 $80.1 $82.4 $71.9 $62.2 All Other $47 7 $48.3 $49.3 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Town of Vail 1 Finance 1 6/19/2018 June 19, 2018 - Page 43 of 390 ■ Conference Center Fund 1 RETTFund =Capital Projects Fund TOWN OF VAIL. Town ofVail 1 Finance 1 6/19/2018 TOWNJune 19, 2018 - Page 44 of 390 ��^� e TOWN OF VAIL � Financial Statements December 31, 2017 June 19, 2018 - Page 45 of 390 Town of Vail, Colorado Financial Report December 31, 2017 Table of Contents INDEPENDENT AUDITOR'S REPORT Management's Discussion and Analysis Government -wide Financial Statements: Statement of Net Position Statement of Activities Page(s) Al — A2 B1 — B7 C1 C2 Fund Financial Statements: Governmental Funds: Balance Sheet C3 Statement of Revenues, Expenditures and Changes in Fund Balances C4 Proprietary Funds: Statement of Net Position C5 Statement of Revenues, Expenses and Changes in Fund Net Position C6 Statement of Cash Flows C7 Fiduciary Funds: Statement of Fiduciary Net Position C8 Statement of Changes in Fiduciary Net Position C9 Notes to the Financial Statements D1 — D28 Required Supplementary Information: General Fund: Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget (GAAP Basis) and Actual El — E2 Major Special Revenue Funds: Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget (GAAP Basis) and Actual: Real Estate Transfer Tax Fund E3 Vail Marketing Fund E4 Vail Local Marketing District E5 Vail Reinvestment Authority E6 Supplementary Information: Capital Projects Fund: Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget (GAAP Basis) and Actual Enterprise Funds: Schedule of Revenues, Expenses and Changes in Net Position — Budget (Non -GAAP Basis) and Actual with Reconciliation to GAAP Basis: Timber Ridge Fund Dispatch Services Fund Internal Service Funds: Schedule of Revenues, Expenses and Changes in Net Position — Budget (Non -GAAP Basis) and Actual with Reconciliation to GAAP Basis: Heavy Equipment Fund Schedule of Revenues, Expenses and Changes in Net Position — Budget (GAAP Basis) and Actual: Health Insurance Fund F1 F2 F3 F4 F5 June 19, 2018 - Page 46 of 390 Town of Vail, Colorado Financial Report December 31, 2017 Table of Contents (Continued) Page(s) Supplementary Information (continued): Internal Service Funds (continued): Combining Statement of Net Position F6 Combining Statement of Revenues, Expenses and Changes in Net Position F7 Combining Statement of Cash Flows F8 Schedule of Project Expenditures — Budget (GAAP Basis) and Actual: Capital Projects Fund F9 Real Estate Transfer Tax Fund F10 Local Highway Finance Report F11 — F12 Undertaking to Provide Continuing Disclosure: Table I — Vail Reinvestment Authority History of Pledged Revenues G1 Table II — Vail Reinvestment Authority History of Assessed Valuations G1 Table III — Mill Levies Affecting Property Owners within the Vail Reinvestment Authority Plan Area G1 Table IV — Largest Taxpayers in the Authority G2 Table V — 2017 Preliminary Assessed Valuation of Classes of Property in the Authority G2 Table VI — History of Revenues, Expenditures and Changes in Fund Balance — Vail Reinvestment Authority G3 Table VII — 2017 Budget Summary and Actual Comparison / 2018 Budget — Vail Reinvestment Authority G4 Table VIII —Outstanding Revenue Obligations G4 ii June 19, 2018 - Page 47 of 390 M A MCMAHAN AND ASSOCIATES, L.L.C. Certified Public Accountants and Consultants CHAPEL SQUARE, BLDG C 245 CHAPEL PLACE, SUITE 300 P.O. Box 5850, AVON, CO 81620 INDEPENDENT AUDITOR'S REPORT To the Mayor and Members of Town Council Town of Vail, Colorado Vail, Colorado Report on the Financial Statements WEB SITE: WWW.MCMAHANCPA.COM MAIN OFFICE: (970) 845-8800 FACSIMILE: ^^(970) 845-8108 E-MAIL: MCMAHAN( MCMAHANCPA.COM We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the Town of Vail, Colorado (the "Town"), as of and for the year ended December 31, 2017, and related notes to the financial statements, which collectively comprise the Town's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those assessments, the auditor considers internal control relevant to the Town's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances. An audit also includes evaluation of the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall financial statement presentation. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the Town of Vail, Colorado as of December 31, 2017, and the respective changes in financial position and where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Member: American Institute of Certified Public Accountants PAUL J. BACKES, CPA, CGMA MICHAEL N. JENKINS, CA, CPA, CGMA DANIEL R. CUDAHY, CPA, CGMA Al AVON: (970) 845-8800 ASPEN: (970) 544-3996 FRISCO: (970) 668-348 1 June 19, 2018 - Page 48 of 390 INDEPENDENT AUDITOR'S REPORT To the Mayor and Members of Town Council Town of Vail, Colorado Vail, Colorado Other Matters Accounting principles generally accepted in the United States of America require that Management's Discussion and Analysis in Section B be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing procedures generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The budgetary comparison information in section E is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. This required supplementary information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements, or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town's financial statements taken as a whole. The accompanying supplementary information in section F (including individual fund budgetary schedules, combining internal service fund statements, budgetary schedules for project expenditures, and the Local Highway Finance Report) and section G (the Town's Undertaking to Provide Continuing Disclosure) is presented for the purpose of additional analysis and are not a required part of the Town's basic financial statements. The supplementary information in sections F and G is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information in section F has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information in section F is fairly stated in all material aspects in relation to the financial statements as a whole. The information included in the Town's Undertaking to Provide Continuing Disclosure in section G has not been subjected to the auditing procedures applied in the audit of the Town's basic financial statements and, accordingly, we do not express an opinion or provide any assurance on it. AApiikvt AA/ 4-cpc,-0:47t...L.e. McMahan and Associates, L.L.C. June 13, 2018 A2 June 19, 2018 - Page 49 of 390 MANAGEMENT'S DISCUSSION AND ANALYSIS June 19, 2018 - Page 50 of 390 Town of Vail, Colorado Management's Discussion and Analysis December 31, 2017 As management of the Town of Vail, Colorado (the "Town"), we offer readers of the Town's financial statements this narrative overview and analysis of the financial activities of the Town for the fiscal year ended December 31, 2017. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the Town's basic financial statements. The Town's basic financial statements include three components: 1) government -wide financial statements; 2) fund financial statements; and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements. Financial Highlights: • The assets of the Town exceeded its liabilities at the close of the 2017 fiscal year by $272,607,524 (net position). Of this amount, $2,333,800 is restricted for TABOR emergency reserves and $1,727,852 is restricted by enabling legislation. • The Town's total net position increased in the 2017 fiscal year by $6,846,381 which was attributable to increase from governmental activities of $6,155,647 and an increase of $690,734 from business - type activities. • At December 31, 2017, the fund balance of the General Fund was $29,289,331. Of that amount, $2,225,694 was restricted for TABOR emergency reserves. Government -wide financial statements: The government -wide financial statements are designed to provide readers with a broad overview of the Town's finances in a manner similar to a private -sector business. The Statement of Net Position presents information on the Town's assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the Town is improving or deteriorating. The Statement of Activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g. uncollected grant revenues or earned but unused vacation leave.) Both of the government -wide financial statements distinguish functions of the Town that are principally supported by taxes and intergovernmental revenues (governmental activities) and those that are supported by external revenues (business -type activities). The governmental activities of the Town include general government, public safety, public works, transportation, culture and recreation, and economic development. The business -type activities of the Town consist of housing conducted through Timber Ridge Apartments, and dispatch services, conducted through Vail Public Safety Communications (both enterprise funds of the Town). The government -wide financial statements include not only the Town itself (known as the primary government), but also a legally separate marketing district (Vail Local Marketing District) and a legally separate urban renewal authority (Vail Reinvestment Authority). Because these component units function for all practical purposes as departments of the Town, their financial position and activities have been included as an integral part of the primary government. The government -wide financial statements can be found on pages C1 and C2 of this report. B1 June 19, 2018 - Page 51 of 390 Overview of the Financial Statements (continued) Fund Financial Statements: A fund is an accounting entity that has a set of self -balancing accounts that records all financial transactions for specific activities or governmental functions. The Town, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. The Town's funds can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental Funds: Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike government -wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the governments' near-term financing decisions. Both the governmental fund Balance Sheet and the governmental Statement of Revenues, Expenditures and Changes in Fund Balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The Town's governmental funds include the General Fund, Debt Service Fund, Capital Projects Fund and three Special Revenue Funds — Real Estate Transfer Tax Fund, and Vail Marketing Fund— as well as the Vail Local Marketing District and the Vail Reinvestment Authority, which are component units of the Town. The Town adopts an annual appropriated budget for all governmental funds. A budgetary comparison statement has been provided for all funds to demonstrate compliance with the state budget statute. The basic governmental fund financial statements can be found on pages C3 and C4 of this report. Proprietary Funds: The Town reports two categories of proprietary funds — Internal Service and Enterprise. The Heavy Equipment Fund and Health Insurance Fund are internal service funds, while Timber Ridge and the Dispatch Services Fund are reported as enterprise funds. As their name implies, the internal service funds provide services to the Town's governmental activities. Timber Ridge provides affordable rental housing to people who work in Vail and the Dispatch Services Fund provides dispatch services to emergencies service agencies throughout Eagle County. Enterprise fund functions are presented as business -type activities in the government -wide financial statements. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The basic proprietary fund financial statements can be found on pages C5 through C7 of this report. The Town also presents a budgetary comparison for its proprietary funds. Fiduciary Funds: Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the Town's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements, for the Town's pension plan, can be found on pages C8 and C9 of this report. Notes to the Financial Statements: The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The Notes to the Financial Statements can be found on pages D1 through D28 of this report. B2 June 19, 2018 - Page 52 of 390 Overview of the Financial Statements (continued) Government -wide Financial Analysis: As previously mentioned, the government -wide financial statements are designed to provide readers with a broad overview and long-term analysis of the Town's finances, in a manner similar to a private -sector business. Net position may serve over time as a useful indicator of a government's financial position. In the case of the Town, governmental assets exceeded liabilities by $267,257,911 at the close of the most recent fiscal year. Approximately 70% of the Town's net position are invested in capital assets (land, buildings, equipment), less related outstanding debt. Since the Town uses these capital assets to provide services to citizens, these assets are not available for future spending, including provision of resources to repay the debt. The table below shows the Town's net position for 2017 and 2016. Governmental Activities 2017 (as restated) 2016 Business -type Activities Total 2017 (as restated) 2016 2017 (as restated) 2016 Current and other assets $ 95,127,383 $ 106,662,729 $ (5,308,249) $ (5,890,603) $ 89,819,134 $ 100,772,126 Capital assets(net) 194,284,899 176,568,977 10,974,450 10,836,981 205,259,349 187,405,958 Total assets 289,412,282 283,231,706 5,666,201 4,946,378 295,078,483 288,178,084 Long-term liabilities outstanding 9,405,545 9,802,833 63,742 54,668 9,469,287 9,857,501 Other liabilities 7,697,700 7,663,110 252,846 232,265 7,950,546 7,895,375 Total liabilities 17,103,245 17,465,943 316,588 286,933 17,419,833 17,752,876 Deferred inflows 5,051,126 4,663,845 - 5,051,126 4,663,845 Net Position: Invested in capital assets, net of related debt 185,538,575 167,242,865 3,389,763 2,991,093 188,928,338 170,233,958 Restricted 4,063,652 16,505,320 - 4,063,652 16,505,320 Unrestricted 77,655,684 77,353,733 1,959,850 1,668,352 79,615,534 79,022,085 Total net position $ 267,257,911 $ 261,101,918 $ 5,349,613 $ 4,659,445 $ 272,607,524 $ 265,761,363 The Town's current assets from governmental activities and capital assets decreased mainly due to cash funding capital assets such as the Chamonix Vail town homes. Major construction projects during 2017 also included completion of the Sandstone 1-70 Underpass project, improvements to Ford Park fields and playground, the Intermountain Fuels reduction project, and completion of the Golf Clubhouse and Nordic Center. The Town's long-term liabilities from governmental activities decreased due to scheduled principal payments on Vail Reinvestment Authority's outstanding debt. The Authority's 2010A and 2010B Tax Increment Bonds will be retired in 2018 and 2030, respectively. The Timber Ridge Enterprise Fund notes payable to the Town mature in 2032 and 2033. They are reported as "internal balances" in the government -wide presentation on page C1. Details of the promissory notes due from the Timber Ridge Enterprise Fund are found in note IV.F of this report. B3 June 19, 2018 - Page 53 of 390 Overview of the Financial Statements (continued) The chart below provides financial information from the Town's Statement of Activities for the years 2017 and 2016. Town of Vail's Changes in Net Position Governmental Business -type Activities Activities Total 2017 2016 2017 2016 2017 2016 Revenue: Program Revenue Charges for services $ 9,423,805 $ 9,310,833 $ 3,406,276 $ 3,293,234 $ 12,830,081 $ 12,604,067 Operating grants 2,189,089 2,335,383 796,803 770,740 2,985,892 3,106,123 Capital grants 230,810 195,032 - 230,810 195,032 General Revenue Property and ownership tax 9,461,059 8,879,103 - 9,461,059 8,879,103 Sales and lodging tax 32,043,038 31,884,921 32,043,038 31,884,921 Other taxes 12,177,639 13,037,850 - 12,177,639 13,037,850 Interest and other revenue 1,719,410 1,057,927 31,166 28,865 1,750,576 1,086,792 Transfers (150,000) 150,000 - - Total Revenue 67,094,850 66,701,049 4,384,245 4,092,839 71,479,095 70,793,888 Expenses: General government 7,794,684 7,527,645 - 7,794,684 7,527,645 Public safety 11,226,473 10,549,407 2,724,952 2,574,483 13,951,425 13,123,890 Public works and transportation 21,276,796 19,216,959 - 21,276,796 19,216,959 Culture and recreation 12,906,999 10,190,109 - 12,906,999 10,190,109 Economic development 7,188,463 6,703,946 - 7,188,463 6,703,946 Housing 968,559 951,057 968,559 951,057 Interest 545,788 558,026 - 545,788 558,026 Total Expenses 60,939,203 54,746,092 3,693,511 3,525,540 64,632,714 58,271,632 Change in Net Position 6,155,647 11,954,957 690,734 567,299 6,846,381 12,522,256 Net Position January 1 Restatement of Accumulated Depreciation Net Position January 1 (Restated) Net Position December 31 225,007,635 36,094,629 213,052,678 4,712,636 (53,757) 4,145, 337 229,720,271 36,040,872 217,198,015 261,102,264 213,052,678 4,658,879 4,145,337 265,761,143 217,198,015 $ 267,257,911 $ 225,007,635 $ 5,349,613 $ 4,712,636 $ 272,607,524 $ 229,720,271 Governmental Activities: Governmental activities increased the Town's net position by $6,155,647. The following items represent other significant governmental activities during 2017: • Decreased winter visitation caused by a lack of snowfall and impacts from decreased lodging inventory due to renovations contributed to a decrease from prior year in sales tax of 1% or 171,761 respectively. • Increased visitation in summer resulted in summer sales tax collection growth of $228,964, with June and July up 5.5% and 7.9% over the prior year. • Lodging tax increased $104,402, or 3.2% over prior year as a result of increased summer visitation. • Property and ownership tax revenue increased $581,956, or 1°/0 over the prior year. • Long-term liabilities were reduced by $535,000 through principal repayments. • Lift tax decreased 6% over prior year. • Parking daily sales decreased $517,921 or 12% over prior year. B4 June 19, 2018 - Page 54 of 390 Overview of the Financial Statements (continued) Business -type Activities: Business -type activities are comprised of Timber Ridge Enterprise Fund, a fund providing affordable housing to people working in Vail, and Vail Public Safety Communications Center, an enterprise fund providing dispatch services to emergency service agencies throughout Eagle County. Financial Analysis of the Town's Funds As previously mentioned, the Town uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental Funds: The focus of the Town's governmental funds is to provide information on near- term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the Town's financing requirements. In particular, fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the Town's governmental funds reported combined ending fund balances of $77,842,807 a decrease of $11,712,943 from the prior year's ending fund balances primarily due to the use of reserves to cash -fund the construction of the Chamonix Vail town homes. The funds will be replenished upon sales of the units in 2018. The following details ending fund balances for the past five years: Fund 2013 2014 2015 2016 2017 General Fund Capital Projects Fund Real Estate Transfer Tax Conference Center Fund Vail Marketing Fund Vail Local Marketing District Debt Service Fund Vail Reinvestment Authority Total $16,401,973 25,769,300 16,848,758 1,942,890 185,851 1,413,521 21,311 6,851,969 $69,435,573 $19,687,223 $23,622,509 30,409,349 40,542,297 16, 282, 049 17, 797, 519 1,962,353 - 196,757 203,263 1,361,593 1,552,198 5,924,250 5,443,901 $75,823,574 $89,161,687 $27,300,260 44,836,870 11,256,285 259,452 1,590,734 4,312,149 $29,289,331 32,761,887 11,142,914 323,606 1,260,297 3,064,772 $89,555,750 $77,842,807 The Town's reserves continue to be strong with post -recession growth allowing for the cash funding on many recent capital projects. In 2013, a 9.7% increase in sales tax collections helped to offset an $8M investment in Timber Ridge funded by the General Fund reserves. During 2014 and 2015 the General Fund continued to see large increases in reserves of $3.3M and $3.9M due to increases in sales tax collections, construction activity, parking, and lift tax. In 2016, the General Fund balance increased by $3.7M from prior year in part due to increases is sales tax, parking revenue, property taxes, and lift tax. Expenditure savings of $2.4M also contributed to the increase in reserves. During 2017, General Fund reserves increased by $2M primarily due to expenditure savings due to staffing vacancies and department operations savings. Sales tax collections of $25.6M were down less than 1% from prior year primarily due to December's lack of snow fall and reduced lodging inventory due to hotel renovations. Lift Tax collections and parking revenue were also impacted, down 6% and 6.3% from 2016. Despite the slow start to the 2017-2018 ski season, the town experienced strong sales tax growth during March/April (up a combined 13.5%), as well and increases in summer sales tax collections, with June up 5.5% and July up 7.9% compared to prior year. Reserve levels in the Capital Projects Fund and RETT Fund normally fluctuate as funds are spent on major projects. The Capital Projects Fund experienced flat revenues from prior year however reserves decreased $12.1M due to cash funding the Chamonix Vail town home development. $17.7M will be replenished during 2018 when the units are sold. Although Real Estate Transfer Tax collections decreased 7.8% from prior year, RETT reserves increased slightly due to less construction activity as several major projects were completed such as the Vail golf and Nordic Clubhouse and the Chalet Road Sport Courts. B5 June 19, 2018 - Page 55 of 390 Financial Analysis of the Town's Funds (continued) The Vail Reinvestment Authority (VRA) was added in 2004 to administer an urban renewal authority established in the Lionshead area of the Town. The incremental property taxes generated $4.5M in 2017, providing a funding mechanism for capital improvements within the district by covering annual debt service payments of $1.1M relating to $11.9M in bonds issued in 2010. The bonds have funded several projects including a new Transit and Welcome Center, a remodel of the Vail Public Library, and improvements to both the east and west portals into Lionshead Village. Other capital projects within the district have been funded from annual tax increment collections such as Sun Bird Park, reconstruction of the Lionshead parking entry, Zeke M. Pierce Skate Park, and the Sandstone Underpass. The bonds are scheduled to be paid off by 2030, when the district will expire. Over the last five years the town's strong reserve levels have enabled Town Council to cash -fund all capital projects. While reserves at the end of 2017 were at $71.9, they are expected to decrease to $52.4M in 2018 with current ongoing projects. 90 O • 80 E 70 60 50 40 30 20 10 10 Year Reserves History Y V V V V V r r 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 V All Other - Conference Center Fund RETT Fund Capital Projects Fund - General Fund Proprietary Funds: The Town's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. In January, 2014 the Town added the Timber Ridge Enterprise Fund to reflect the transfer of all assets and liabilities of the Timber Ridge Affordable Housing Corporation. Operations of the Timber Ridge housing project are now reported within this enterprise fund of the town. In September, 2014 the Corporation was administratively dissolved. Unrestricted net position for the Heavy Equipment Fund, Timber Ridge Enterprise Fund, and the Dispatch Services Fund at the end of the year were $1,888,476; $545,470; and $1,414,380, respectively. The Health Insurance Fund net position was $3,449,662, all of which are restricted for the Town's self-funded health insurance program. Budget Variances in the General Fund: General Fund revenue was lower than the amended budget by $316,359 or less than 1% mainly due to flat lift tax collections and parking revenues. Expenditures were below budget by $1,926,008 or 5.0% due to staffing vacancies and operations savings resulting from conservative spending by town departments and impact of milder winter conditions. Capital Assets: The Town's government -wide capital assets, net of accumulated depreciation, increased by $17,853,390 in 2017. Capital additions included eight new hybrid buses completion of the East Vail Fire station renovation, completion of the Vail Golf and Nordic Clubhouse, and two new employee housing units. Construction in process increased $16,393,429 with the continuation of the Chamonix Vail town homes and the construction of the new parking structure at Red Sandstone. B6 June 19, 2018 - Page 56 of 390 Financial Analysis of the Town's Funds (continued) Additional information, as well as a detailed classification of the Town's net capital assets, can be found in the Notes to the Financial Statements in footnote IV.0 of this report. Long-term Debt: As of the end of the current fiscal year, the Vail Reinvestment Authority had $8,805,000 of tax increment bonds outstanding, of which $535,000 of bond principal is due within one year. Additional information regarding the Authority's debt can be found in the Notes to the Financial Statements in footnote IV.G of this report. Sales Tax: During 2017, the Town had a 4% general sales tax to support governmental operations, including capital expenditures. The following chart shows changes in the general sales tax for the past ten years. The Town experienced a leveling off of sales tax growth when compared to prior years, with total collections down less than 1')/0 from the prior year. i E 28.0 , 20.0 - 24.01 22.0 - 20.0 18.0 18.0 14.0 12.0 10.0 8.0 8.0 4.0 2.0 0.0 Sale Tax Compared with Inflation 2007 2008 2002 2010 2011 2012 1 2013 201i, 11 • • • + -- 2015 2018 2017 2018 8adoet 315.0 300.0 285.0 270.0 233.0 240.0 225.0 210.0 195.0 180.0 165.0 150.0 135.0 120.0 105.0 90.0 75.0 60.0 45.0 30.0 15.0 Next Year's Budget and Rates: The Town's General Fund balance at the end of the current fiscal year was $29,289,331; representing 77% of annual revenue. Request for information This financial report is designed to provide a general overview of the Town's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report should be addressed to the Town of Vail, Finance Director, 75 S. Frontage Road, Vail, Colorado 81657. B7 June 19, 2018 - Page 57 of 390 GOVERNMENT -WIDE FINANCIAL STATEMENTS June 19, 2018 - Page 58 of 390 Town of Vail, Colorado Statement of Net Position December 31, 2017 Governmental Business -type Activities Activities Assets: Equity in pooled cash and investments 65,637,844 1,577,206 Unrestricted cash and investments 6,624,761 990,071 Cash and cash equivalents - Restricted 1,626,174 84,479 Receivables (net of allowance for uncollectible accounts): Property taxes assessed 5,051,126 Other taxes 5,434,370 Other governments 423,109 Other 790,386 20,104 Inventory 279,614 Prepaid expenses 48,692 354 Interest receivable 41,154 Internal balances 8,484,687 (8,484,687) Rent receivable 504,224 Loans receivable: Collectible in more than one year 685,466 Capital assets not being depreciated 48,055,527 4,399,500 Capital assets being depreciated, net of accumulated depreciation 146,229,372 6,574,950 Total Assets 289,412,282 Liabilities: Accounts payable Due to other governments Retainage payable Accrued salaries and wages Interest payable Other unearned revenue Deposits payable Compensated absences: Due within one year Due in more than one year Bonds payable: Due within one year Due in more than one year Capital lease obligation: Due within one year Due in more than one year 2,802,371 15,258 679,104 430,216 43,405 2,159, 266 512,155 491,226 1,102, 744 535,000 8,271,912 29,699 30,889 Total 67,215,050 7,614,832 1,710,653 5,051,126 5,434,370 423,109 810,490 279,614 49,046 41,154 504,224 685,466 52,455,027 152,804,322 5,666,201 295,078,483 33,851 29,169 41,154 36,882 84,472 27,318 63,742 2,836,222 15,258 679,104 459,385 84,559 2,196,148 596,627 518,544 1,166,486 535,000 8,271,912 29,699 30,889 Total Liabilities 17,103,245 316,588 17,419,833 Deferred Inflow of Resources: Unavailable property taxes Total Deferred Inflow of Resources 5,051,126 5,051,126 5,051,126 5,051,126 Net Position: Net investment in capital assets 185,538,575 Restricted for: Emergencies 2,333,800 Other purposes 1,729,852 Unrestricted 77,655,684 Total Net Position 267,257,911 3,389,763 1,959,850 188,928,338 2,333,800 1,729,852 79,615,534 5,349,613 272,607,524 The accompanying notes are an integral part of these financial statements. 01 June 19, 2018 - Page 59 of 390 • O o c • o = O >cpa C ^. 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C Q m LC C N d 0) E �= L > > • a _ CC O • (0 r R C •c U � � • o N = C O as 10) 0) C •c Q L CO O CO V CO CO V O O CO CO COLnNCO 1,- 05C 00N h V LO to- o d- co N M d- r- 6) h LO CO LO N O L() N O CO O CO ,r M CO OO N- CO CO CO CO L 00N N- V Ln Ln O V co N M d- r- h 6) h LO CO LO N 0 16 N (O O ' CO ' h ' 6) 6) N O N N co co 0) LO 0 CO CO LO V LCV C.0 0)) L() s- 7 N M LO N 0) 00 LO • V CO CO N Ln N CO LC) V 10 CO 00 CO L () N 0 — CO M LO 0) 6) L. 6) O dr 6) O_ co O CO N 6) CO O 6) CO N L() O CO M N 0) ✓ CO CO 6) CO O CO CO N- 0) 6) CO CO O (h CO V I,- 6) V I,- N y co N N- O 00 'f co c N- N N_ 6) '- LO 6) 0) O X r N CO W CO CO 0 OD 1.0 M V CO M - CO N O ✓ LC) CO L() 10 LC) 6) L0 N (00 O N Ln 0) 6) (0 M N 0) 00 10 00 6) N - h 6) Ln d- 6) N OCV N LO CO 0 CO CO N0) 0 - 0000h�1,- r- co O (M M 0000 O N O N CO cs) cv co co • OM V co O� co O O CO 0) 71- o5 00 CO M 61 V Ln N 10 LC) O V N O 71- 05 O N LO (0 CO CO _ - N. 6) 10 V 0) CO N 10 O CO N 10 CO 6) CO N N CO O 71- 0 0 CO 0 0 N. V N- O N- CO O O C) 0) 00 00 O V O 00 O O CO CO N 0 0 CO0 O 6) N N CO M 6) V Sales and use taxes 4) N cn To Q (0 U O To 0 Q c (0 o c O ( 0) co o 4) c cTs Cn (0 Total General Revenues and Transfers M N- 00 0 05 6) L0 (0 (0 272,607,524 V CO COCO N 6) LO N I- CO O LO N O CO CO CO N N Change in Net Position Net Position - January 1 (Restated) Net Position - December 31 ui c 0) E 0) (0 N (0 U (0 c 4) 0) w O (0 co Q s- 01 0 0) 0 C (0 0 0 c 0) c .T c (0 Q E O U (0 0) s H June 19, 2018 - Page 60 of 390 FUND FINANCIAL STATEMENTS June 19, 2018 - Page 61 of 390 Town of Vail, Colorado Balance Sheet Governmental Funds December 31, 2017 Real Estate Vail Vail Local Vail Capital Total General Transfer Tax Marketing Marketing Reinvestment Projects Governmental Fund Fund Fund District Authority Fund Funds Assets: Equity in pooled cash and investments 24,526,412 11,283,483 323,606 23,987,746 60,121,247 Cash and cash equivalents - Unrestricted 12,751 - 710,296 5,901,714 6,624,761 Cash and cash equivalents - Restricted - - 1,426,871 1,426,871 Receivables, net of allowance for uncollectible accounts: Property taxes assessed 5,051,126 - - - 5,051,126 Other taxes 4,690,714 109,180 628,339 6,137 5,434,370 Other governments 403,109 - - 20,000 423,109 Other 430,479 178,690 175,518 784,687 Due from other funds 80,542 - - 4,179,717 4,260,259 Loans receivable 685,466 8,484,687 9,170,153 Prepaid expenses 35,282 12,910 - 48,192 Total Assets 35,915,881 11,571,353 323,606 1,351,545 7,328,585 36,853,805 93,344,775 Liabilities and Fund Equity: Liabilities: Accounts payable 481,432 134,335 Due to other governments 11,692 3,566 Due to other funds - - Retainage payable - 172,500 Accrued payroll and related liabilities 414,862 Unearned revenue 155,283 118,038 Deposits payable 512,155 - Total Liabilities 1,575,424 428,439 Deferred Inflows of Resources: Property taxes Total Deferred Inflows of Resources 91,248 3,554 4,260,259 1,699,369 2,409,938 15,258 4,260,259 506,604 679,104 414,862 1,885,945 2,159,266 512,155 91,248 4,263,813 4,091,918 10,450,842 5,051,126 5,051,126 5,051,126 - - 5,051,126 Fund Balances: Non -spendable 720,748 12,910 8,484,687 9,218,345 Restricted 2,315,751 - 110,000 1,637,901 - 4,063,652 Committed 9,578,307 11,142,914 323,606 1,137,387 - 20,107,300 42,289,514 Assigned - 1,426,871 4,169,900 5,596,771 Unassigned 16,674,525 - - 16,674,525 Total Fund Balances 29,289,331 11,142,914 323,606 1,260,297 3,064,772 32,761,887 77,842,807 Total Liabilities and Fund Balances 35,915,881 11,571,353 323,606 1,351,545 7,328,585 36,853,805 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. 189,155,435 Other long-term assets and unearned charges are not available for current period expenditures and, therefore, are not reported in the funds. 240,457 Internal service funds are used by management to charge the costs of heavy equipment and health insurance to individual funds. The assets and liabilities of the internal service funds are included in governmental activities in the Statement of Net Position. 10,467,600 Long-term liabilities, including bonds payable, interest payable, capital leases, and compensated absences within governmental activities are not due and payable in the current period and, therefore, are not reported in the funds. (10,448,388) Net Position of Governmental Activities 267,257,911 The accompanying notes are an integral part of these financial statements. C3 June 19, 2018 - Page 62 of 390 Revenues: Taxes Permits and licenses Intergovernmental revenue Charges for services Investment income Interest subsidy Miscellaneous Total Revenues Expenditures: General government Public safety Public works and transportation Culture and recreation Economic development Debt service: Principal Interest Total Expenditures Excess (Deficiency) of Revenues Over Expenditures Town of Vail, Colorado Statement of Revenues, Expenditures Changes in Fund Balances Governmental Funds For the Year Ended December 31, 2017 Real Estate Vail General Transfer Tax Marketing Fund Fund Fund Vail Local Marketing District Vail Capital Total Reinvestment Projects Governmental Authority Fund Funds 26,589,152 6,313,610 - 1,763,740 384,253 2,308,333 54,522 - 7,150,047 169,002 - 208,432 79,119 3,115 247,785 159,402 3,303,027 4,514,083 12,058,507 52,778,379 - - 2,147,993 - - 63,695 2,426,550 - - 159,135 7,478,184 147 3,272 355,034 649,119 - 168,427 168,427 - - 775,633 1,182,820 38,267,489 6,775,655 387,368 3,303,174 4,685,782 13,412,004 66,831,472 7,398,839 10,185,581 14,757,754 1,236,563 2,727,281 241,430 4,244,957 - 2,402,639 323,214 3,633,611 29,452,457 690,688 515,000 60,683 547,753 3,565 7,398,839 10,427,011 48,455,168 3,639,202 7,374,794 575,683 551,318 36,306,018 6,889,026 323,214 3,633,611 1,753,441 29,516,705 78,422,015 1,961,471 (113,371) 64,154 (330,437) 2,932,341 (16,104,701) (11,590,543) Other Financing Sources (Uses): Sale of assets 27,600 - - Transfers in - Transfers (out) - - - (4,179,718) Total Other Financing Sources (Uses) 27,600 (4,179,718) Net Change in Fund Balances Fund Balances - January 1 Fund Balances - December 31 4,179,718 (150,000) 27,600 4,179,718 (4,329,718) 4,029,718 (122,400) 1,989,071 (113,371) 64,154 (330,437) (1,247,377) 27,300,260 11,256,285 259,452 1,590,734 4,312,149 (12,074,983) (11,712,943) 44,836,870 89,555,750 29,289,331 11,142,914 323,606 1,260,297 3,064,772 32,761,887 77,842,807 Net Change in Fund Balances of Governmental Funds Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of over their estimated useful lives as depreciation expense. This is the amount by which capital outlay exceeded of disposals for the year. Internal service funds are used by management to charge the cost of heavy equipment and health insurance to amount of internal service fund change in net position for the year. Repayment of bond and lease principal are expenditures in the governmental funds, but the repayment reduces Statement of Net Position. This is the amount of principal repayments. those assets is allocated depreciation expense, net individual funds. This is the long-term liabilities in the Revenues in the Statement of Activities that do not provide current financial resources are not reported as revenues in the funds. Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Change in Net Position of Governmental Activities The accompanying notes are in integral part of these financial statements. C4 (11,712,943) 16,652,858 748,336 575,683 (71,221) (37,066) 6,155,647 June 19, 2018 - Page 63 of 390 Town of Vail, Colorado Proprietary Funds Statement of Net Position December 31, 2017 Business -type Activities Enterprise Fund - Dispatch Enterprise Fund - Services Timber Ridge Fund TOTAL Governmental Activities - Internal Service Funds Assets: Current Assets: Equity in pooled cash and investments - 1,577,206 1,577,206 5,516,597 Cash and cash equivalents - Unrestricted 990,071 - 990,071 Accounts receivable, net of allowance for uncollectibles 20,104 - 20,104 5,699 Inventory 279,614 Prepaid expenses 354 - 354 500 Total Current Assets 1,010,529 1,577,206 2,587,735 5,802,410 Non-current Assets: Cash and cash equivalents - Restricted Rent receivable Property, plant, and equipment, net of accumulated depreciation Total Non-current Assets Total Assets Liabilities: Current Liabilities: Accounts payable Deposits payable Unearned revenue Accrued interest payable Accrued salaries and wages Current portion of compensated absences Total Current Liabilities 84,479 504,224 10,263,745 84,479 504,224 710,705 10,974,450 10,852,448 710,705 11,862,977 2,287,911 27,254 84,472 882 41,154 6,597 36,000 29,169 27,318 153,762 99,084 5,129,462 11,563,153 5,129,462 14,150, 888 10, 931, 872 33,851 84,472 36,882 41,154 29,169 27,318 392,429 15,354 16,946 252,846 424,729 Non-current Liabilities: Notes payable 8,484,687 - 8,484,687 Compensated absences, net of current portion - 63,742 63,742 39,543 Total Non-current Liabilities 8,484,687 63,742 8,548,429 39,543 Total Liabilities 8,638,449 162,826 8,801,275 464,272 Net Position: Net investment in capital assets 2,679,058 710,705 3,389,763 5,129,462 Unrestricted 545,470 1,414,380 1,959,850 5,338,138 Total Net Position 3,224,528 2,125,085 5,349,613 10,467,600 The accompanying notes are an integral part of these financial statements. C5 June 19, 2018 - Page 64 of 390 Town of Vail, Colorado Proprietary Funds Statement of Revenues, Expenses and Changes in Fund Net Position For the Year Ended December 31, 2017 Business -type Activities Enterprise Fund - Dispatch Enterprise Fund - Services Timber Ridge Fund TOTAL Governmental Activities - Internal Service Funds Operating Revenues: Charges for services - Internal - 659,571 659,571 6,726,321 Charges for services - External - 1,231,642 1,231,642 729,490 Rent 1,359,914 1,359,914 - Ground lease 155,149 155,149 - Insurance reimbursements - - 20,304 Other 22,425 19,994 42,419 18,354 Total Operating Revenues 1,537,488 1,911,207 3,448,695 7,494,469 Operating Expenses: Operations 503,646 2,570,391 3,074,037 2,424,603 Health claims and premiums - - - 4,429,122 Depreciation 337,190 154,561 491,751 794,507 Total Operating Expenses 840,836 2,724,952 3,565,788 7,648,232 Operating Income (Loss) 696,652 (813,745) (117,093) (153,763) Non -Operating Revenues (Expenses): Intergovernmental revenues - 776,809 776,809 - Gain (loss) on disposal of assets - - - 190,237 Investment income 1,230 7,511 8,741 37,167 Interest expense (127,723) - (127,723) - Transfers in - 150,000 150,000 - Total Non -Operating Revenues (Expenses) (126,493) 934,320 807,827 227,404 Income (Loss) Before Capital Contributions 570,159 120,575 690,734 73,641 Capital Contributions, Net 674,695 Change in Net Position 570,159 120,575 690,734 748,336 Net Position - January 1 (Restated) 2,654,369 2,004,510 4,658,879 9,719,264 Net Position - December 31 3,224,528 2,125,085 5,349,613 10,467,600 The accompanying notes are an integral part of these financial statements. C6 June 19, 2018 - Page 65 of 390 Town of Vail, Colorado Proprietary Funds Statement of Cash Flows For the Year Ended December 31, 2017 Cash Flows From Operating Activities: Cash received from other funds Cash received from tenants for rent Cash received from (refunded to) tenants for security deposits, net Other cash receipts Cash paid for goods and services Cash paid to employees Net Cash Provided (Used) by Operating Activities Cash Flows From Non -Capital Financing Activities: Transfer from (to) other funds Cash received from operating grants Net Cash Provided by Non -Capital Financing Activities Cash Flows From Capital and Related Financing Activities: Cash received on disposal of fixed assets Interest paid Acquisition and construction of capital assets Net Cash (Used) by Capital and Related Financing Activities Cash Flows From Investing Activities: Interest on investments Net Cash Provided by Investing Activities Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents - January 1 Cash and Cash Equivalents - December 31 Cash and Cash Equivalents at December 31 is Comprised of: Equity in pooled cash and investments Cash and cash equivalents - Unrestricted Cash and cash equivalents - Restricted Total - Cash and Cash Equivalents Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating Income/(Loss) Adjustments: Depreciation (Increase) decrease in accounts receivable (Increase) decrease in rent receivable (Increase) decrease in inventory (Increase) decrease in prepaid expenses Increase (decrease) in accounts payable Increase (decrease) in tenant security deposits Increase (decrease) in prepaid rent Increase (decrease) in other liabilities Increases (decreases) in accrued wages and benefits Total Adjustments Net Cash Provided (Used) by Operating Activities Schedule of Non -Cash Investing, Capital and Financing Activities: Assets donated by Capital Projects Fund Business -type Activities Enterprise Fund - Dispatch Enterprise Fund - Services Timber Ridge Fund 1,359,469 5,538 8,178 (517,999) 855,186 (361,769) (361,769) (129,984) (325,715) (455,699) 1,230 1,230 38,948 1,035,602 1,074,550 990,071 84,479 1,074,550 696,652 337,190 (14,247) (155,149) (34) (14,319) 5,538 (445) 158,534 855,186 659,571 1,251,636 (511,005) (2,018,245) (618,043) 150,000 776,809 926,809 (304,070) (304,070) 7,511 7,511 12,207 1,564,999 1,577,206 1,577,206 1,577,206 (813,745) 154,561 42 36,000 5,099 195,702 (618,043) The accompanying notes are an integral part of these financial statements. C7 Governmental Activities - Internal TOTAL Service Funds 659,571 1,359,469 5,538 1,259,814 (1,029,004) (2,018,245) 237,143 (211,769) 776,809 565,040 (129,984) (629,785) (759,769) 8,741 8,741 51,155 2,600,601 2,651,756 1,577,206 990,071 84,479 2,651,756 (117,093) 491,751 (14,247) (155,149) (34) (14,277) 5,538 (445) 36,000 5,099 354,236 237,143 6,726,321 763,714 (6,008,200) (1,119,324) 362,511 220,303 (1,091,774) (871,471) 37,167 37,167 (471,793) 5,988,390 5,516,597 5,516,597 5,516,597 (153,763) 794,507 (4,434) (13,439) (500) (253,918) (5,942) 516,274 362,511 674,695 June 19, 2018 - Page 66 of 390 Town of Vail, Colorado Fiduciary Funds Statement of Fiduciary Net Position December 31, 2017 Assets: Cash and investments - Restricted Loans to participants Total Assets Net Position: Held in trust for pension benefits and other purposes Total Net Position Deferred Pension Compensation Trust Plan 71,274,952 488,160 16,936,295 71,763,112 16,936,295 71,763,112 16,936,295 71,763,112 16,936,295 The accompanying notes are an integral part of these financial statements. C8 June 19, 2018 - Page 67 of 390 Town of Vail, Colorado Fiduciary Funds Statement of Changes in Fiduciary Net Position For the Year Ended December 31, 2017 Additions: Contributions Investment income (loss) Total Additions Deductions: Professional fees Benefits paid Total Deductions Deferred Pension Compensation Trust Plan 3,118,911 8,937,527 1,242,324 2,006,448 12,056,438 3,248,772 36,380 2,541,224 688 747,297 2,577,604 747,985 Change in Net Position 9,478,834 2,500,787 Net Position - January 1 62,284,278 14,435,508 Net Position - December 31 71,763,112 16,936,295 The accompanying notes are an integral part of these financial statements C9 June 19, 2018 - Page 68 of 390 NOTES TO THE FINANCIAL STATEMENTS June 19, 2018 - Page 69 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 I. Summary of Significant Accounting Policies The Town of Vail, Colorado (the "Town") was incorporated in 1972, under the provisions of Article XX of the Colorado Constitution and Municipal Home Rule Act of 1971. The Town operates under a Council -Manager form of government. The Town's major operations include public safety, public works and transportation, culture and recreation, economic development, administration (general government), and housing. The Town's financial statements are prepared in accordance with generally accepted accounting principles ("GAAP"). The Governmental Accounting Standards Board ("GASB") is responsible for establishing GAAP for state and local governments through its pronouncements (Statements and Interpretations). The more significant accounting policies established by GAAP used by the Town are discussed below. A. Reporting Entity The reporting entity consists of (a) the primary government; i.e., the Town, and (b) organizations for which the Town is financially accountable. The Town is considered financially accountable for legally separate organizations if it is able to appoint a voting majority of an organization's governing body and is either able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits to, or to impose specific financial burdens on, the Town. Consideration is also given to other organizations which are fiscally dependent; i.e., unable to adopt a budget, levy taxes, or issue debt without approval by the Town. Organizations for which the nature and significance of their relationship with the Town are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete are also included in the reporting entity. The accompanying financial statements present the primary government and its component units; entities for which the government is considered to be financially accountable. Blended component units, although legally separate entities, are, in substance, part of the Town's operations. There are two blended component units reported in the Town's financial statements: Vail Local Marketing District (the "District"), and Vail Reinvestment Authority (the "Authority"). The financial statements of these entities can be obtained from the Town's administrative offices. A third blended component unit, Town of Vail General Improvement District No. 1, is a dormant entity and, therefore, has no financial statements to report. 1. Vail Local Marketing District The District was authorized on November 2, 1999 by a general election that established a 1.4% tax on lodging within the Town's boundaries, beginning January 1, 2000. Proceeds from the tax are to be used for organization, management, promotion, and marketing of public events, for business recruitment, and for tourism promotion. Town Council members also act as the District's Board of Directors. The District is reported as a special revenue fund. 2. Vail Reinvestment Authority The Authority was created on November 4, 2003 pursuant to the Colorado Urban Renewal Law (C.R.S. 31-25-1) to oversee development and redevelopment of identified blighted areas within the Town. The Town Council approved the formation of the Authority at a public hearing, and filed applicable certification of compliance with the Division of Local Government. Its operations are governed by a Board of Commissioners comprised solely of members of the Town Council. The Authority is reported as a special revenue fund. D1 June 19, 2018 - Page 70 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) A. Reporting Entity (continued) 3. Town of Vail General Improvement District No. 1 On October 3, 2006, the Town Council accepted a petition requesting formation of Town of Vail General Improvement District No. 1. The District is a public, or quasi -municipal, subdivision of the state of Colorado and a body corporate with the powers set forth in Part 6, Article 25, Title 31 of the Colorado Revised Statutes. The Town Council is the ex -officio Board of Directors of the District. Services provided by the District include (a) programming, regulating, and generally administering public functions to be conducted on the public plaza which will be constructed as part of the Solaris redevelopment project and (b) maintaining the plaza to the extent that the Solaris Metropolitan District fails to do so. At a special election on November 7, 2006, the eligible electors of the District authorized imposition of a mill levy of not more than fifteen mills in any year for the purpose of funding the administration, operation, and maintenance of the District's facilities should the Solaris Metropolitan District fail to do so. As of December 31, 2017, the District had not begun operations or imposed a mill levy, resulting in no financial statements to be reported. B. Government -wide and Fund Financial Statements The Town's basic financial statements include both government -wide (reporting the Town as a whole) and fund financial statements (reporting the Town's major funds). Government -wide financial statements report on information of all of the non -fiduciary activities of the Town and its component units. Both the government -wide and fund financial statements categorize primary activities as either governmental or business - type. The Town's public safety, public works and transportation, culture and recreation, economic development, and administration functions are classified as governmental activities. Timber Ridge and emergency dispatch services of the Town are classified as business -type activities. The government -wide Statement of Activities reports both the gross and net cost of each of the Town's governmental functions and business -type activities. The governmental functions are also supported by general government revenues (sales taxes, property and specific ownership taxes, investment earnings, etc.). The Statement of Activities reduces gross expenses (including depreciation) by related program revenues, operating and capital grants. Program revenues must be directly associated with the governmental function or a business -type activity. Operating grants include operating -specific and discretionary (either operating or capital) grants while the capital grants column reflects capital -specific grants. The government -wide focus is on the sustainability of the Town as an entity and the change in the Town's net position resulting from the current year's activities. D2 June 19, 2018 - Page 71 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) C. Fund Financial Statements The financial transactions of the Town are reported in individual funds in the fund financial statements. Each fund is accounted for by providing a separate set of self - balancing accounts that comprises its assets, liabilities, fund equity, revenues and expenditures / expenses. The fund focus is on current available resources and budget compliance. The Town reports the following major governmental funds: The General Fund is the Town's primary operating fund. It accounts for all financial resources of the Town, except those required to be accounted for in another fund. Resources restricted within this fund relate to TABOR reserve requirements (see Note III.C) and Police Confiscation funds. The Capital Projects Fund accounts for and reports financial resources that are restricted by outside parties (i.e., a portion of the Town's sales tax as well as restricted intergovernmental grants and awards received) as well as amounts committed by Council for expenditures of capital outlay, including the acquisition or construction of capital facilities and other capital assets. It excludes those types of capital -related cash outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. The Real Estate Transfer Tax Fund is used to account for the collection of a real estate transfer tax which is specifically restricted per Town ordinance for acquiring, maintaining, and improving real property for parks, recreation, open space and for supporting sustainable environmental practices. The Vail Marketing Fund accounts for the collection of business license fees which are specifically restricted for expenditures related to the marketing of the Town. The Vail Local Marketing District accounts for collection of lodging taxes, which are restricted for use for the activities of the District. The Vail Reinvestment Authority accounts for the collection of Tax Increment Financing revenues which are restricted for use for the activities of the Authority. The Town reports the following major proprietary or business -type funds: The Timber Ridge Enterprise Fund ("Timber Ridge") accounts for the activities of the 198 -unit rental housing project located in the Town (the "Project"). The Dispatch Services Fund accounts for the emergency dispatch services provided by the Town within Eagle County, Colorado. D3 June 19, 2018 - Page 72 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) C. Fund Financial Statements (continued) Additionally, the Town reports the following fund types: Internal service funds account for the repair and maintenance costs and purchase of Town vehicles and equipment, excluding buses and fire trucks. In addition, internal service funds are used to account for the health insurance plan provided to Town employees. Trust funds are used to account for the accumulation of resources for pension benefit payments to qualified Town employees and to account for assets held for employees in accordance with the provisions of Internal Revenue Code section 457. No budget is adopted for the Town's trust funds. D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation Measurement focus refers to whether financial statements measure changes in current resources only (current financial focus) or changes in both current and long-term resources (long-term economic focus). Basis of accounting refers to the point at which revenues, expenditures, or expenses are recognized in the accounts and reported in the financial statements. Financial statement presentation refers to classification of revenues by source and expenses by function. 1. Long-term Economic Focus and Accrual Basis Both governmental and business -type activities in the government -wide financial statements and the proprietary and fiduciary fund financial statements use the long-term economic focus and are presented on the accrual basis of accounting. Revenues are recognized when earned and expenses are recognized when incurred, regardless of the timing of the related cash flows. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from grants and donations are recognized in the fiscal year in which all eligibility requirements have been satisfied. 2. Current Financial Focus and Modified Accrual Basis The governmental fund financial statements use the current financial focus and are presented on the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual; i.e., both measurable and available. The Town considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, claims and judgments, and compensated absences, which are recognized as expenditures when due. General capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-term liabilities and acquisitions under capital leases are reported as other financing sources. D4 June 19, 2018 - Page 73 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (continued) 3. Financial Statement Presentation As a general rule the effect of interfund activity has been eliminated from the government -wide financial statements. Exceptions to this rule are payments where the amounts are reasonably equivalent to the value of the interfund services provided and other charges between the various functions of the Town. Elimination of these charges would distort the direct costs and program revenues are reported. Amounts reported as program revenues include 1) charges to customers and applicants for goods, services or privileges provided, 2) operating grants and contributions and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from non- operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenue of the Town's enterprise funds are rents from individuals employed in the Town and charges for services related to emergency dispatch. Operating expenses for the enterprise fund includes operating expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. E. Financial Statement Accounts 1. Equity in Pooled Cash and Investments The Town has a policy of central cash management whereby cash balances of each of the Town's funds are pooled in and invested in certain investments for all funds except the Pension Trust Fund and the Deferred Compensation Plan Fund. Additionally, the component units do not participate in the Town's central cash management. Equity in pooled cash and investments include demand deposits, short-term investments with original maturities of three months or less from the date of acquisition, and long-term investments in U.S. government obligations. Investments are stated at fair market value. 2. Cash, Cash Equivalents, and Investments Cash and cash equivalents include cash on hand and investments with original maturities of three months or less from the date of acquisition. Cash and cash equivalents include cash on hand and investments with original maturities of three months or less from the date of acquisition. D5 June 19, 2018 - Page 74 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) E. Financial Statement Accounts 2. Cash, Cash Equivalents, and Investments (continued) Cash equivalents are both readily convertible to cash and are so near their maturity they present insignificant risk of change in value due to interest rate changes. Restricted cash and cash equivalents represent certain proceeds of debt issuances, as well as certain resources set aside for their repayments because their use is limited by the applicable covenants. Restricted assets also include certain deposits that have been limited as to usage pursuant to escrow and similar agreements. Investments are stated at fair value. The change in fair value of investments is recognized as an increase or decrease to investment assets and investment income. The Town's investment policy permits investments in the following types of obligations: • U.S. Treasury obligations • Government agency securities • FDIC -insured certificates of deposit • Colorado local government investment pools • Money market mutual funds • Taxable municipal securities 3. Receivables Receivables are reported net of an allowance for uncollectible accounts. Loans receivable in governmental funds consist of housing and other loans that are generally not expected or scheduled to be collected in the subsequent year. 4. Inventory Inventory is valued at cost using the first -in / first -out (FIFO) method. Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. 5. Prepaid Items Payments to vendors that reflect costs applicable to future accounting periods are recorded as prepaid items in both government -wide and fund financial statements. D6 June 19, 2018 - Page 75 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) E. Financial Statement Accounts (continued) 6. Interfund Transactions Interfund services provided and used are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it that are properly applicable to another fund, are recorded as "due from other funds" or "due to other funds" on the balance sheet when they are expected to be liquidated within one year. Any residual balances outstanding between the governmental activities and business -type activities are reported in the government -wide financial statements as "internal balances". 7. Capital Assets Capital assets, which include land, buildings, improvements, equipment, vehicles and infrastructure assets, are reported in the applicable governmental or business -type activity columns in the government -wide financial statements. Capital assets are defined by the Town as assets with an initial cost of $5,000 or more and an estimated useful life in excess of one year. Such assets are recorded at cost where historical records are available and at an estimated historical cost where no historical record exists. Donated capital assets are recorded at acquisition value. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Improvements are capitalized and depreciated over the remaining useful lives of the related fixed assets, as applicable. Capital outlay for projects is capitalized as projects are constructed. Costs related to the construction of assets include interest, engineering, legal, surveying and landscaping that were incurred from the beginning of construction until the assets were substantially complete are capitalized. Capital assets (excluding land and art) are depreciated using the straight-line method, over the estimated useful life. Assets under capital leases are recorded at the present value of future minimum lease payments and amortized over the shorter of the lease term or the estimated useful life of the asset. 8. Compensated Absences Vested or accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as expenditure and a fund liability of the governmental fund that will pay it. Amounts of vested or accumulated vacation leave that are not expected to be liquidated with expendable available financial resources are reported in the governmental activities column in the government -wide financial statements. Vested or accumulated vacation leave of the proprietary fund type is recorded as an expense and liability of that fund as the benefits accrue to employees. In accordance with the provisions of GASB Statement No. 16, Accounting for Compensated Absences, no liability is recorded for non -vesting accumulating rights to receive sick pay benefits. D7 June 19, 2018 - Page 76 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) E. Financial Statement Accounts (continued) 8. Compensated Absences (continued) After the completion of ten years of full-time service, employees are eligible for a cash or gift benefit. The estimated liability for all eligible employees is recorded in governmental activities in the Statement of Net Position, as a component of compensated absences. 9. Deferred Outflows and Inflows of Resources Deferred outflows of resources represent a consumption of net position that applies to a future period and so will not be recognized as an outflow of resources (expenses/expenditures) until then. The Town has no items that qualify for reporting under this category on the government -wide Statement of Net Position. Deferred inflows of resources represent an acquisition of net position that applies to a future period and so will not be recognized as an inflow of resources (revenue) until that time. The Town has only one item that qualifies for reporting in this category, unavailable revenue from property taxes, reported in the governmental balance sheet and on the Statement of Net Position. Property taxes are assessed in one year as a lien on the property, but not collected by the governmental unit until the subsequent year. Therefore, these amounts are deferred and recognized as an inflow from resources in the period that amounts become available. 10. Bond Premiums and Discounts Bonds payable are reported net of the applicable bond premium or discount. No amortization was taken on these premiums or discounts in the first year. These premiums and discounts are amortized over the life of the applicable bonds using the bond outstanding method. 11. Unearned Revenue For governmental funds, unearned revenues arise when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. For proprietary funds, unearned revenues arise when potential revenue is unearned. In subsequent periods, when revenue recognition criteria are met, or when the Town has legal claim to the resources, the liability for unearned revenue is removed and revenue is recognized. D8 June 19, 2018 - Page 77 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) E. Financial Statement Accounts (continued) 12. Fund Balance Classifications Governmental accounting standards establish fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. Fund balance classifications include Non -spendable, Restricted, Committed, Assigned, and Unassigned. These classifications reflect not only the nature of the funds, but also provide clarity to the level of restriction placed upon fund balance. Fund balance can have different levels of restraint, such as external versus internal compliance requirements. Unassigned fund balance is a residual classification within the General Fund. The General Fund should be the only fund that reports a positive unassigned balance. In all other funds, unassigned is limited to negative residual fund balance. For further details of the various fund balance classifications refer to Note IV.L. Real Esate Vail Vail Local Vail Capital General Transfer Marketing Marketing Reinvestment Projects Fund Tax Fund Fund Disctict Authority Fund Non -spendable: Non-current receivables 685,466 - - - - Loans to other funds - 8,484,687 Prepaid items 35,282 - 12,910 Total Non -spendable 720,748 - - 12,910 - 8,484,687 Restricted: Emergency reserve 2,225,694 - - 110,000 Police Funds 90,057 - - - - Tax increment financing - - - 1,637,901 Total Restricted 2,315,751 - - 110,000 1,637,901 Committed: Employees housing ownership program 4,534 - Capital projects - - - - 19,790,743 Parks and recreation 11,142,914 - - - Housing 316,557 Operating reserve 9,573,773 - - Destination marketing - 323,606 1,137,387 - Total Committed 9,578,307 11,142,914 323,606 1,137,387 - 20,107,300 Assigned: Capital maintenance - 4,169,900 Debt service - - - 1,426,871 Total Assigned - - - 1,426,871 4,169,900 D9 June 19, 2018 - Page 78 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) I. Summary of Significant Accounting Policies (continued) F. Significant Accounting Policies 1. Use of Estimates The preparation of financial statements in conformity with GAAP requires the Town's management to make estimates and assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amount of revenues and expenditures or expenses during the reporting period. Actual results could differ from those estimates. 2. Credit Risk The receivables of the various funds of the Town are primarily due from other governments. Management believes that the credit risk related to the receivables is minimal. 3. Restricted and Unrestricted Resources When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first, then unrestricted resources as they are needed. II. Reconciliation of Government -wide and Fund Financial Statements A. Explanation of Certain Differences Between the Governmental Fund Balance Sheet and the Government -wide Statement of Net Position The governmental fund Balance Sheet includes reconciliation between the fund balance of total governmental funds and net position of governmental activities as reported in the government -wide Statement of Net Position. One element of that reconciliation explains "Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds". This $189,155,435 difference is related to property, plant and equipment of $342,193,510 less accumulated depreciation of $153,038,075. Another element of that reconciliation explains "Other long-term assets and unearned charges are not available for current period expenditures and therefore are not reported in the funds". This $240,457 difference is comprised of pension forfeitures of $199,303 and interest receivable of $41,154. Net position totaling $10,467,600 of internal service funds used by management to charge the costs of heavy equipment and health insurance to individual funds are included in the governmental activities in the Statement of Net Position. Additionally, the reconciliation states that long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds. This $10,448,388 difference is related to bonds and notes payable of $8,805,000; capital lease obligations of $60,589, accrued compensated absences of $1,537,482; premium on issued debt of $1,912; and interest payable of $43,405. D10 June 19, 2018 - Page 79 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) II. Reconciliation of Government -wide and Fund Financial Statements (continued) B. Explanation of Certain Differences Between the Governmental Fund Statement of Revenue, Expenditures and Changes in Fund Balances and the Government -wide Statement of Activities The governmental fund Statement of Revenues, Expenditures and Changes in Fund Balances includes reconciliation between net change in fund balances of governmental funds and changes in net position of governmental activities as reported in the government -wide Statement of Activities. One element of that reconciliation explains "Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense." The details of this $16,652,858 difference are comprised of capital outlay of $26,716,079 less depreciation expense of $9,962,105; and a loss on the disposal of assets of $91,115. III. Stewardship, Compliance, and Accountability A. Budgetary Information An annual budget and appropriation ordinance is adopted by Town Council in accordance with the Town's Home Rule Charter. Budgets are prepared on the basis of GAAP for all funds except the Heavy Equipment Fund, Timber Ridge Enterprise Fund, and Dispatch Services Fund. As required by Colorado Statutes, all funds have legally adopted budgets and appropriations. The total expenditures for each fund may not exceed the amounts appropriated. Appropriations for a fund may be increased if unanticipated revenues offset them. All appropriations lapse at year-end. The budgets for these funds have been adopted on a non -GAAP budget and are reconciled to GAAP below: Change in Net Position - Budget Basis add/(less): Contribution from Capital Projects Fund Loan principal repayment to Capital Projects Fund Change in compensated absences Capitalized assets Depreciation Net book value of disposed assets Change in Net Position - GAAP Basis D11 Heavy Equipment Fund $ (201,331) 674,695 1,919 1,091,774 (794,507) (30,066) $ 742,484 Timber Ridge Enterprise Fund $ 219,865 361,769 325,715 (337,190) $ 570,159 Dispatch Services Fund $ (15,972) (12,962) 304,070 (154,561) $ 120,575 June 19, 2018 - Page 80 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) III. Stewardship, Compliance, and Accountability (continued) A. Budgetary Information (continued) The Town followed these procedures in preparing, approving, and enacting its budget for 2017: (1) For the 2017 budget year, prior to August 25, 2016, the County Assessor sent the Town a certified assessed valuation of all taxable property within the Town's boundaries. (2) Prior to the end of the 2016 fiscal year, the Town Manager submitted to the Town Council a budget and accompanying message. (3) Prior to December 15, 2016, the Town computed and certified to the County Commissioners a levy rate that derived the necessary property taxes as computed in the proposed budget. (4) After a required publication of "Notice of Proposed Budget", the Town adopted the proposed budget and an appropriation ordinance which legally appropriated expenditures for the upcoming year. (5) After adoption of the budget ordinance, the Town may make the following changes: a) transfer appropriated money between funds; b) approve supplemental appropriations to the extent of revenues in excess of those estimated in the budget; c) approve emergency appropriations; and d) reduce appropriations for which originally estimated revenues are insufficient. Taxes levied in one year are collected in the succeeding year. Thus, taxes certified in 2016 were collected in 2017 and taxes certified in 2017 will be collected in 2018. Taxes are due on January 1 in the year of collection; however, they may be paid in either one installment (no later than April 30) or two equal installments (not later than February 28 and June 15) without interest or penalty. Taxes that are not paid within the prescribed time bear interest at the rate of one percent (1`)/0) per month until paid. Unpaid amounts and the accrued interest thereon become delinquent on June 16. During the year, supplemental appropriations were necessary. The budgetary comparison statements reflect the original budget and the final budget after legally authorized revisions were made. The District's budget timetable varies from the Town's. The District followed these procedures in preparing, approving, and enacting its budget for 2017: (1) On or before September 30, 2016, the District must submit to the Board a recommended budget that details the revenues necessary to meet the District's operating requirements. This was done on September 20, 2016. (2) After appropriate public notice and a required public hearing, the Board must adopt the proposed budget and a resolution that legally appropriated expenditures for the upcoming year on or before December 5, 2016. The Board adopted the 2017 budget on November 1, 2016. (3) After adoption of the initial budget resolution, the District may make the following changes: a) approve supplemental appropriations to the extent of revenues in excess of those estimated in the budget; b) approve emergency appropriations; and c) reduce appropriations for which originally estimated revenues are insufficient. D12 June 19, 2018 - Page 81 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) III. Stewardship, Compliance, and Accountability (continued) B. Budgetary Information — Vail Local Marketing District During the year, supplemental appropriations were necessary. The budgetary comparison statements reflect the original budget and the final budget after legally authorized revisions were made. C. TABOR Amendment In November 1992, Colorado voters amended Article X of the Colorado Constitution by adding Section 20, commonly known as the Taxpayer's Bill of Rights ("TABOR"). TABOR contains revenue, spending, tax and debt limitations that apply to the State of Colorado and local governments. TABOR requires, with certain exceptions, advance voter approval for any new tax, tax rate increase, mill levy above that for the prior year, extension of any expiring tax, or tax policy change directly causing a net tax revenue gain to any local government. Except for refinancing bonded debt at a lower interest rate or adding new employees to existing pension plans, TABOR requires advance voter approval for the creation of any multiple -fiscal year debt or other financial obligation unless adequate present cash reserves are pledged irrevocably and held for payments in all future fiscal years. TABOR also requires local governments to establish an emergency reserve to be used for declared emergencies only. Emergencies, as defined by TABOR, exclude economic conditions, revenue shortfalls, or salary or fringe benefit increases. The reserve is calculated at 3% of fiscal year spending for fiscal years ending after December 31, 1995. Fiscal year spending excludes bonded debt service and enterprise spending. The Town has reserved a portion of the December 31, 2017 fund balance in the General Fund for this purpose in the amount of $2,225,694 which is the approximate required reserve. The initial base for local government spending and revenue limits is December 31, 1992 fiscal year spending. Future spending and revenue limits are determined based on the prior year's fiscal year spending adjusted for inflation in the prior calendar year plus annual local growth. Fiscal year spending is generally defined as expenditures and reserve increases with certain exceptions. Revenue, if any, in excess of the fiscal year spending limit must be refunded in the next fiscal year unless voters approve retention of such revenue. On November 16, 1993, voters of the Town approved the collection and expenditure of all revenues generated, including reduction in debt service during 1993 and each subsequent year (not including revenue generated from ad valorem property taxes) without any increase in such tax rates and the expenditure of such revenues for debt service, municipal operations, and capital projects, effective January 1, 1994. On November 7, 2000, the Town's electorate approved the collection and expenditure of all revenues received from ad valorem property taxes levied in 2000 and each year thereafter. D13 June 19, 2018 - Page 82 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) III. Stewardship, Compliance, and Accountability (continued) C. TABOR Amendment (continued) The remaining restrictions of the TABOR Amendment apply, which are: • Voter approval of all new taxes and tax rate increases; • Voter approval for new or additional Town debt; • No increase or imposition of a new real estate transfer tax; and, • All election requirements remain in effect. The Town's management believes it is in compliance with the financial provisions of TABOR. However, TABOR is complex and subject to interpretation. Many of its provisions, including the interpretation of how to calculate fiscal year spending limits, will require judicial interpretation. D. TABOR Amendment — Vail Local Marketing District As required by TABOR, the District has reserved $110,000 of its fund balance for emergencies, which is the approximate required reserve at December 31, 2017. The ballot question approved by District voters on November 2, 1999, which established the 1.4% tax on lodging within the Town's boundaries, also authorized the District to collect and spend the proceeds of the lodging tax, investment income, and all other revenues, without regard to the limitations imposed by TABOR, effective January 1, 2000. The District's management believes it is in compliance with the financial provisions of TABOR. However, TABOR is complex and subject to interpretation. Many of its provisions will require judicial interpretation. IV. Detailed Notes on all Funds A. Deposits and Investments Pursuant to its charter, the Town has adopted, by ordinance, an investment policy governing the types of institutions and investments with which it may deposit funds and transact business. Under this policy, the Town may invest in federally insured banks, debt obligations of the U.S. Government, its agencies and instrumentalities, governmental mutual funds and pools, including 2a7 -like pools, and repurchase agreements subject to policy requirements. The Town also accounts for the operations of the employees' pension plans that are administered by select employees acting as trustees who are governed by a trust agreement. The trust agreement gives the trustees considerable latitude with investment alternatives. As a result, all pension investments are considered legal under the trust agreement. The Town's deposits and certificates of deposit are entirely covered by federal depository insurance (FDIC) or by collateral held under Colorado Public Deposit Protection Act ("PDPA"). The FDIC insures the first $250,000 of the Town's deposits at each financial institution. Deposit balances over $250,000 are collateralized as required by PDPA. As of year-end, the bank balance of the Town's deposits was $22,858,536. The difference between the bank balance and book balance is primarily due to deposits in transit or outstanding checks at December 31, 2017. D14 June 19, 2018 - Page 83 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) A. Deposits and Investments (continued) Fair Value of Investments. The Town measures and records its investments using fair value measurement guidelines established by generally accepted accounting principles. These guidelines recognize a three -tiered fair value hierarchy, as follows: Level 1: Quoted prices for identical investments in active markets; Level 2: Observable inputs other than quoted market prices; and, Level 3: Unobservable inputs. At December 31, 2017, the Town had the following recurring fair value measurements: Fair Value Measurements Using Investments Measured at Fair Value: Total Level 1 Level 2 Level 3 Certificate of deposit $ 10,369,589 $ $ 10,369,589 $ Government agency securities 16,922,027 16,922,027 Mortgage pools 11,205,634 - 11,205,634 Total $ 38,497,250 $ - $ 27,291,616 $ 11,205,634 Investments Measured at Net Asset Value: Colotrust $ 5,781,440 Debt and equity securities classified in Level 1 are valued using prices quoted in active markets for those securities. Debt and equity securities classified in Level 2 are valued using the following approaches: • U.S. Treasuries, U.S. agencies, and commercial paper: Quoted prices for identical securities in markets that are not active • Negotiable certificates of deposit: Matrix pricing based on the securities relationship to benchmark quoted prices; Debt securities, namely mortgage pools, classified in Level 3 are valued using appraisal service. Pools. The Town has invested in the Colorado Government Liquid Asset Trust ("Colotrust"), which is an investment vehicle established for local government entities in Colorado to pool surplus funds. They operate similarly to a money market fund and each share is equal in value to $1. Investments of the trusts consist of U.S. Treasury bills, notes and note strips, and repurchase agreements collateralized by U.S. Treasury securities. Colotrust is rated AAAm by Standard and Poor's. Interest Rate Risk. As a means of limiting its exposure to interest rate risk, the Town diversifies its investments by security type and institution, and limits holdings in any one type of investment with any one issuer. The Town coordinates its investments maturities to closely match cash flow needs and invests primarily in securities with a maximum investment term less than five years from the purchase date. As a result of the limited length of maturities the Town has limited its interest rate risk. D15 June 19, 2018 - Page 84 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) A. Deposits and Investments (continued) Credit Risk. The Town's general investment policy is to apply the prudent -person rule; investments are made as a prudent person would be expected to act, with discretion and intelligence, to seek reasonable income, preserve capital, and, in general, avoid speculative investments. Concentration of Credit Risk. The Town diversifies its investments by security type and institution. Credit quality distribution for investments, with credit exposure as a percentage of total investments are as follows at year end: Investment Type Colotrust Rating Percentage AAAm 8% At year end, the Town had the following investments and maturities: Type Carrying Rating Maturities Value Deposits: Cash on hand $ 1,980 Demand deposits 31,771,674 Certificates of deposit <1 year 1,537,754 Certificates of deposit <5 years 8,831,835 Total deposits $ 42,143,243 Investments: US agencies - FHLMC, FHLB, FNMA M+ <5 years $ 16,922,027 Mortgage pools AA+ N/A 11,205,634 Colotrust AAAm N/A 5,781,440 Pension and Section 457 investments N/A N/A 88,699,408 Total investments 122,608,509 Total deposits and investments $ 164,751,752 Reconciliation to Statement of Net Position: Equity in pooled cash and investments $ 67,215,020 Unrestricted cash and cash equivalents 7,614,832 Cash and cash equivalents - Restricted 1,710,653 Fiduciary Funds 88,211,247 Total $ 164,751,752 Investments in the Deferred Compensation Plan and the Pension Trust Funds are held by trustees and are not categorized because they are not evidenced by specific securities that exist in physical or book form. D16 June 19, 2018 - Page 85 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) B. Receivables Receivables as of year-end for the Town's funds, including applicable allowances for uncollectible accounts, are as follows: Receivables: Property taxes Other taxes Other governments Other Gross Receivables Less: Allowance for uncollectibles Net Receivables Timber Ridge General Fund $ 5,051,126 4,690,714 403,109 431,479 Capital Projects Fund Real Estate Vail Vail Local Transfer Marketing Marketing Tax Fund Fund District $ - $ 6,137 109,180 20,000 175,518 178,690 10,576,428 201,655 287,870 (1,000) $ - $ - 628,339 628,339 $ 10,575,428 $ 201,655 $ 287,870 $ - $ 628,339 Vail Rein- vestment Authority Heavy Equip- Dispatch Health ment Services Insurance Fund Fund Fund Receivables: Property taxes $ - $ $ $ $ Other taxes Other governments Other 20,104 2,196 3,503 Total $ 5,051,126 5,434,370 423,109 811,490 Gross Receivables 20,104 2,196 3,503 11,720,095 Less: Allowance for uncollectibles (1,000) Net Receivables $ 20,104 $ - $ 2,196 $ $ 3,503 $ 11,719,095 Governmental funds report unearned revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Total unearned revenue for governmental activities totaled $2,159,266 and is comprised of the following: General Fund Capital Projects Fund Unearned revenues: Library grants $ 93,025 $ Police programs 62,258 Construction projects - 1,885,945 $ 155,283 $ 1,885,945 D17 Real Estate Transfer Tax Fund Total $ - $ 93,025 - 62,258 118,038 2,003,983 $ 118,038 $ 2,159,266 June 19, 2018 - Page 86 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) B. Receivables (continued) Unearned revenue for construction projects in the Capital Projects Fund includes $1,145,614 collected from Holy Cross Energy for community enhancement to place utilities underground. The other $740,331 was collected from developers for road improvements. The revenue will be recognized in the year the money is spent. Loans receivable at December 31, 2017 are comprised of the following: • The Town has established a program (the "EHOP Program") to assist qualified full- time Town employees with the purchase of a primary residence within certain geographic boundaries, by providing secured, non-interest-bearing loans, with repayment over a maximum 15 -year term including both the principal balance plus a portion of any recognized appreciation in the value of the underlying property. All such advances may be repaid at any time by the borrower -employee. The balance of EHOP Program loans receivable at December 31, 2017 was $685,466. (Remainder of the page is intentionally left blank) D18 June 19, 2018 - Page 87 of 390 IV. Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) Detailed Notes on all Funds (continued) C. Capital Assets Capital asset activity for the year ended December 31, 2017 was as follows: Governmental Activities: Capital Assets, Not Being Depreciated: Land Art Construction in Process Total Capital Assets, Not Being Depreciated Capital Assets, Being Depreciated: Buildings and improvements Infrastructure and improvements Equipment and vehicles Total Capital Assets Being Depreciated Less Accumulated Depreciation For: Buildings and improvements Infrastructure and improvements Equipment and vehicles Total Accumulated Depreciation Total Capital Assets Being Depreciated, Net Beginning Balance (Restated) Increases $ 27,430,658 $ - 2,090,024 261,810 1,883,106 16,393,429 31,403,788 16,655,239 Decreases Ending Balance $ $ 27,430,658 (3,500) 2,348,334 18,276,535 (3,500) 48,055,527 110,152,982 2,705,414 (152,137) 145,282,036 2,620,652 (8,516) 42,029,851 5,819,942 (1,479,598) 297,464,869 11,146,008 (1,640,251) (53,193,122) (2,694,994) 118,608 (70,513,989) (4,508,617) 2,129 (28,592,569) (2,760,534) 1,401,833 (152,299,680) (9,964,145) 1,522,570 145,165,189 1,181,863 (117,681) Governmental Activities Capital Assets, Net $ 176,568,977 $ 17,837,102 Business -type Activities Capital Assets, Not Being Depreciated: Land $ 4,399,500 $ Total Capital Assets, Not Being Depreciated 4,399,500 Capital Assets, Being Depreciated: Buildings and improvements 8,736,776 Infrastructure and improvements 757,872 Equipment 2,364,839 Total Capital Assets Being Depreciated 11,859,487 Less Accumulated Depreciation For: Buildings and improvements Infrastructure and improvements Equipment Total Accumulated Depreciation Total Capital Assets Being Depreciated, Net 6,437,481 (3,624,427) (1,797,579) (5,422,006) 225,505 100,210 304,070 629,785 (196,564) (136,076) (159,676) (492,316) 137,469 112,706,259 147,894,172 46, 370,195 306,970,626 (55,769,508) (75,020,477) (29,951,270) (160,741,255) 146,229, 371 $ (121,181) $ 194,284,898 (69,500) $ 4,399,500 4,399,500 8,962,281 858,082 2,599,409 (69,500) 12,419,772 69,500 69,500 Business -type Activities Capital Assets, Net $ 10,836,981 $ 137,469 $ D19 (3,820,991) (136,076) (1,887,755) (5,844,822) 6,574,950 - $ 10,974,450 June 19, 2018 - Page 88 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) C. Capital Assets (continued) Depreciation expense was charged to functions of the Town as follows: Governmental Activities: General government $ 1,271,101 Public safety 536,442 Public works and transportation 6,042,275 Culture and recreation 2,114,327 Total Depreciation Expense - Governmental Activities $ 9,964,145 Business -type Activities: Dispatch services $ 155,126 Housing 337,190 Total Depreciation - Business -type Activities $ 492,316 Depreciation on capital assets is recorded using the following estimated useful lives: Years Buildings 25 - 40 Building improvements 7 - 25 Infrastructure 5 - 50 Vehicles 5 - 15 Equipment 5 - 25 At December 31, 2017, the Town had $71,567,120 of fully depreciated assets. D. Operating Leases The Town is committed under various leases for buildings, office space, and equipment. For accounting purposes, these leases are considered to be operating leases, and therefore, the liability and the related assets have not been recorded in these financial statements. E. Long-term Asset — Rent Receivable (Ground Lease) In September 2014, the Town executed a Ground Lease and a Development Agreement with Lion's Ridge Apartment Homes, LLC ("Lion's Ridge") with respect to the eastern half of the Timber Ridge development. Under the terms of the Ground Lease, the Town leases the new development property to Lion's Ridge for a 50 -year term, during which Lion's Ridge will construct and lease deed -restricted apartments on the newly developed property. The amount of rent payable over the 50 -year term has been averaged on a straight-line basis for an annual amount of $155,149. As of December 31, 2017, the rent receivable accrued in the Timber Ridge Enterprise Fund was $504,224. No payments are due from Lion's Ridge until 2025. D20 June 19, 2018 - Page 89 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) F. Interfund Receivables, Payables, and Transfers At December 31, 2017, Vail Reinvestment Authority owed the Capital Projects Fund and General Fund $4,179,718 and $80,542 respectively in connection with construction projects within the Lionshead district, including the design and construction of the 1-70 underpass and the Red Sandstone Parking Structure and administrative fees. The following promissory notes payable from the Timber Ridge Enterprise Fund to the Town, which aggregate to $8,484,687 as of December 31, 2017 are reflected as internal balances between the governmental activities and business -type activities categories on the Statement of Net Position: • Promissory notes totaling $1.9 million which bear interest at the rate of 1.5% per annum and mature December 1, 2032. These notes are payable to the extent that Timber Ridge has determined the availability of excess net revenues of the Project, after provision for necessary operating or capital reserves, but may be repaid at any time without penalty. Timber Ridge paid $28,500 in accrued interest relating to the $1.9 million notes during 2017. The aggregate outstanding principal balance of these promissory notes at December 31, 2017 was $1,900,000. • An $8 million promissory note which bears interest at the rate of 1.5% per annum, with blended annual payments, and maturing December 1, 2033. Timber Ridge remitted $101,483 in interest to the Town during 2017 and, as of December 31, 2017, had accrued a total of $41,154 in interest payable to the Town relating to the $8 million note. The aggregate outstanding principal balance of this promissory note at December 31, 2017 was $6,584,688. Remaining debt service requirements for the $8 million promissory note are as follows: Principal Interest Total 2018 $ 367,196 $ 96,016 $ 463,212 2019 372,704 90,467 463,171 2020 378,294 84,835 463,129 2021 383,969 79,118 463,087 2022 389,728 73,315 463,043 2023-2027 2,038,102 276,441 2,314,544 2028-2032 2,195,615 117,747 2,313,362 2033 459,080 3,443 462,523 Totals $ 6,584,688 $ 821,382 $ 7,406,071 Transfers are used to 1) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them, 2) move unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorizations, and, 3) provide additional resources for current operations or debt service. All transfers either occur on a regular basis or are consistent with the purpose of the fund making the transfer. D21 June 19, 2018 - Page 90 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) G. Long-term Liabilities — Governmental Activities The Town has the following long-term debt outstanding for governmental activities: 1. Vail Reinvestment Authority Tax Increment Revenue Bonds, Series 2010A The Authority issued $3,670,000 of Tax -Exempt Tax Increment Revenue Bonds dated November 4, 2010 (the "2010A Bonds"). Proceeds from the 2010A Bonds will be used to finance the acquisition, construction and installation of an urban renewal project(s). The interest rate on the 2010A Bonds ranges from 2.5% to 4% per annum, and payments are due June 1 and December 1 annually through June 1, 2018. The 2010A Bonds are special limited obligations of the Authority, equitably and ratably secured by an irrevocable pledge of the Trust Estate, funded by pledged property tax revenues. The 2010A Bonds are not subject to redemption prior to maturity at the option of the Authority. 2. Vail Reinvestment Authority Tax Increment Revenue Bonds, Series 2010B The Authority issued $8,270,000 of Taxable Tax Increment Revenue Bonds (Direct Pay Build America Bonds) dated November 4, 2010 (the "2010B Bonds"). Proceeds from the 2010B Bonds will be used to finance the acquisition, construction and installation of an urban renewal project(s). The interest rate on the 2010B Bonds ranges from 5.269% to 6.659% per annum, and payments are due June 1 and December 1 annually from June 1, 2011 through June 1, 2030. Principal payments are payable June 1 and December 1 annually from June 1, 2019 through June 1, 2030. The Authority will receive a federal subsidy known as the "BAB Credit" equal to 35% of corresponding interest as provided under the American Recovery and Reinvestment Act of 2009. This "BAB Credit" decreased by 8.7% beginning December 1, 2013 due to federal budget reductions. As of June 1, 2014, the "BAB Credit" decreased by 7.3% due to federal budget reductions. As of October 1, 2015, the refundable credit decreased by 6.8% and as of October 1, 2016, the credit was reduced by 6.8%. The 2010B Bonds are special limited obligations of the Authority, equitably and ratably secured by an irrevocable pledge of the Trust Estate, funded by pledged incremental property tax revenues. 2010B Bonds maturing on or before June 1, 2020 are not subject to optional redemption prior to their respective maturity dates. The 2010B Bonds maturing on and after June 1, 2021 are subject to redemption prior to their respective maturity dates at the option of the Authority at a price equal to the principal amount plus accrued interest to the redemption date without a premium. All 2010B Bonds are subject to mandatory sinking fund redemption. D22 June 19, 2018 - Page 91 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) H. Long-term Liabilities — Compensated Absences The Town has a policy allowing the accumulation of paid vacation and sick leave, subject to certain maximum limits. In accordance with GAAP, the Town's approximate liability for vacation pay earned by employees and longevity pay at December 31, 2017 has been reflected in the proprietary type fund financial statements and in the governmental activities column of the government -wide financial statements. Accumulated sick pay of approximately $3,448,884 at December 31, 2017 has not been reflected in the Town's financial statements as the amount is partially insured by an independent insurance company and the amounts are not payable at termination. I. Long-term Liabilities — Refunded In prior years, the Town defeased certain general obligations and other bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. The bonds intended to be refunded by the refunding issues remain a contingent liability of the Town until retired; however, they are not included for the purposes of calculating debt limits of the Town. The amount of debt considered defeased cannot be readily determined as of December 31, 2017. J. Long-term Liabilities - Activity and Debt Service Schedules Long-term liability activity for the year ended December 31, 2017 was as follows: Beginning Ending Due Within Balance Additions Reductions Balance One Year Governmental Activities: Tax -Increment Bonds, Series 2010A $ 1,050,000 $ - $ (515,000) $ 535,000 $ 535,000 Tax -Increment Bonds, Series 2010B 8,270,000 - - 8,270,000 - Issuance premium 5,663 - (3,751) 1,912 - Capital leases Compensated absences Total Governmental Activities Long-term Liabilities Business -type Activities: Compensated absences Total Business -type Activities Long-term Liabilities 9,325,663 1,558,823 - (518,751) 8,806,912 535,000 121,272 (60,683) 60,589 29,699 35,147 1,593,970 491,226 $ 20,210,149 $ 156,419 $(1,098,185) $ 19,268,383 $ 1,590,925 $ 78,097 $ 12,963 $ $ 91,060 $ 27,318 $ 78,097 $ 12,963 $ $ 91,060 $ 27,318 D23 June 19, 2018 - Page 92 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) J. Long-term Liabilities - Activity and Debt Service Schedules (continued) Debt service requirements at December 31, 2017 were as follows: Governmental Activities: 2018 2019 2020 2021 2022 2023-2027 2028-2030 Total Governmental Activities Principal Interest $ 535,000 $ 526,753 555,000 501,432 575,000 471,662 595,000 438,458 615,000 401,741 3,470,000 1,397,013 2,460,000 250,378 $ 8,805,000 $ 3,987,437 Total $ 1,061,753 1,056,432 1,046,662 1,033,458 1,016,741 4,867,013 2,710,378 $ 12,792,437 General obligation bonds issued for governmental activity purposes are liquidated by the Debt Service Fund, whereas general obligation bonds issued for component unit purposes are liquidated by the component unit. K. Long-term Liabilities — Capital Leases In March 2017, the Town entered into a capital lease agreement for the purchase of a phone system. The total amount financed was $121,272, with implied interest of 4% per annum. The lease requires annual payments of $32,124 through 2019. Capital lease requirements at December 31, 2017 were as follows: Governmental Activities: 2018 2019 Total Governmental Activities L. Fund Balance Disclosures Principal Interest Total $ 29,701 30,889 $ 60,589 $ 2,424 1,236 $ 3,659 The Town classifies governmental fund balances as follows: $ 32,124 32,124 $ 64,249 Non -spendable: Includes fund balance amounts inherently non -spendable since they represent inventories, prepaid items, and long-term portions of loans receivable. Spendable Fund Balance: Restricted: Includes fund balance amounts that are constrained for specific purposes which are externally imposed by providers, such as creditors, or amounts constrained due to constitutional provisions or enabling legislation. D24 June 19, 2018 - Page 93 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) IV. Detailed Notes on all Funds (continued) L. Fund Balance Disclosures (continued) Committed: Includes fund balance amounts that are constrained for specific purposes that are internally imposed by the government through formal action of the highest level of decision making authority, which is the Town Council. The Town's original budget legislation begins with combining historical data, assessment of needs for the upcoming year and the Town's platform to review, and/or make changes to each department's budget. The budget is formally presented to the Town Council via an advertised public process for review, revisions and final approval by year-end. All subsequent budget requests made during the year, after Town Council approval, must be presented via a public process and again approved by Town Council. Assigned: Includes spendable fund balance amounts that are intended to be used for specific purposes that are neither considered restricted nor committed. Fund balance may be assigned by Town Council or its management designees. Unassigned: Includes residual positive fund balance within the General Fund, which has not been classified within the other above-mentioned categories. Unassigned fund balance may also include negative balances for any governmental fund if expenditures exceed amounts restricted, committed, or assigned for those specific purposes. The Town's restricted amounts are to be spent first when both restricted and unrestricted fund balance is available unless there are legal documents or contracts that prohibit this, such as grant agreements that require dollar for dollar spending. Additionally, the Town would first use committed, then assigned, and lastly unassigned amounts when expenditures are made. The Town has a minimum fund balance policy of 25% of annual General Fund revenues. V. Other Information A. Pension Plans The Town offers two defined contribution pension plans to cover all permanent paid employees of the Town. The Town established these qualified money purchase pension plans under Internal Revenue Code section 401(a), and may amend all of the plan provisions. The first plan covers all full time and qualified seasonal employees other than sworn police officers and firefighters; the second plan covers all full time and qualified seasonal employees of the Town's Police and Fire departments. The plan provisions are the same for both plans. In defined contribution plans, benefits depend solely on amounts contributed to the plans plus investment earnings. Employees are eligible to participate in the plans from the date of employment or the effective date of the plans, January 1, 1983, whichever is later. The plans provide for contributions to be made by the Town of 12.6% of regular compensation for the first year of employment and 17.6% thereafter. For employees hired after April 1, 1986, the Town's contribution is 11.15% of regular compensation for the first year, and 16.15% thereafter. D25 June 19, 2018 - Page 94 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) V. Other Information (continued) A. Pension Plans (continued) Employees have the option to make voluntary contributions of up to 10% of their compensation. In the event of continued long-term disability of an employee, the Town's disability insurance will continue to make contributions to the plan for the employee through age 60 at the rate on the date of disability. For employees hired before July 1, 1986, vesting of the Town's contributions is 77.5% after the first year of employment with an additional vesting of 7.5% per year through the fourth year, when vesting is 100%. For employees hired after June 30, 1986, vesting of the Town's contributions to the employees is 20% after the first year of employment with additional vesting of 20% per year through the fifth year, when vesting is 100%. If an employee dies, becomes disabled, or attains the age of 60, their entire interest in the plans becomes vested; normal retirement age is 60 with early retirement at age 50 and four years of service. In 1991, the Town established a defined contribution pension plan for seasonal employees who work for the Town longer than 6 weeks. Seasonal employees are required to contribute 6% of regular compensation to the plan and the Town contributes 1.5%. Seasonal employees are 100% vested after their first contribution. Employees covered under the regular and seasonal pension plans do not participate in the Social Security system. The annual pension cost is the Town's contributions less forfeitures from the prior year. The plans' invested assets at December 31, 2017 of $71,274,952 are stated at market value. All earnings, losses, expenses and changes in the fair market value of the trust fund will be apportioned at least annually among the participants in proportion to each participant's current share of the Trust Investment Fund. The Town has no liability for unfunded future vested employee benefits. The trustees and administrators of the plans are the Retirement Board. The Retirement Board determines investment options made available to participants, in adherence with an adopted investment policy statement. The total amount of the Town's 2017 covered payroll was $18,942,379; of which $17,087,295 was for permanent employees and $1,855,083 was for seasonal staff. Total 2017 payroll for all Town employees was $19,186,696. B. Retirement Savings Plan — Deferred Compensation Plan — IRC 457 The Town offers its employees a deferred compensation plan (the "457 Plan") created in accordance with Internal Revenue Code section 457. The 457 Plan, available to all Town employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the 457 Plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are to be held in trust for the exclusive benefit of the 457 Plan participants and their beneficiaries. D26 June 19, 2018 - Page 95 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) V. Other Information (continued) B. Retirement Savings Plan — Deferred Compensation Plan — IRC 457 (continued) The modified accrual basis of accounting is used for the 457 Plan. The trustees and administrators of the 457 Plan are the Retirement Board, which comprises members of the Town's administration. The Retirement Board determines investment options made available to participants, in adherence to an adopted investment policy statement. The Town has no liability for losses under the 457 Plan but does have the duty of due care that would be required of an ordinary prudent investor. The total assets of the 457 Plan were $16,936,295 at December 31, 2017. The assets were invested in mutual funds, as previously described. Pursuant to the Town's adoption of GASB Statement No. 32, Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans, the 457 Plan has been included in these financial statements as an expendable trust fund. C. Cafeteria Plan The Town offers a cafeteria compensation plan organized under section 125 of the Internal Revenue Code, which includes dependent care and health expense reimbursement. No cost to the Town is recognized as the plan is a salary reduction plan. D. Risk Management The Town is exposed to various risks of loss related to workers compensation, general liability, unemployment, torts, theft of, damage to, and destruction of assets, and errors and omissions. The Town carries commercial coverage for these risks and claims and does not expect claims to exceed their coverage. E. Commitments and Contingencies 1. Legal Claims During the normal course of business, the Town may incur claims and other assertions against it from various agencies and individuals. Management of the Town and their legal representatives feel none of these claims or assertions are significant enough that they would materially affect the fairness of the presentation of the financial statements at December 31, 2017. 2. Federal Funds Funds received from Federal grants and programs are subject to audit and disallowance on ineligible costs. Management of the Town feels any potential questioned or disallowed costs would not materially affect the fairness of the presentation of the financial statements at December 31, 2017. D27 June 19, 2018 - Page 96 of 390 Town of Vail, Colorado Notes to the Financial Statements December 31, 2017 (Continued) V. Other Information (continued) F. Conduit Debt — Town of Vail, Colorado Multifamily Housing Revenue Bonds (Middle Creek Village Apartments Project), Series 2003A, 2003B and 2003-T These bonds were issued in 2003 in an aggregate principal amount of $16,850,000 to finance construction of multi -family housing projects within the Town. The bonds mature in 2038. The bonds are solely payable from, and are secured by, a pledge of revenue from loan agreements between the Town and Middle Creek Village, LLC (as borrower). The borrower's obligation is secured by Deeds of Trust, Security Agreements, Financing Statements and assignment of rents and leases. The bonds are a special limited obligation of the Town, payable solely from the specified revenues of the projects, and do not constitute debt or indebtedness of the Town. VI. Prior Period Adjustment The Town has restated the beginning balances of accumulated depreciation to reflect an increase of $36,094,629 and a reduction of $53,757 in the government -wide net position for governmental activities and business -type activities for respective historical excess and insufficient depreciation. D28 June 19, 2018 - Page 97 of 390 REQUIRED SUPPLEMENTARY INFORMATION June 19, 2018 - Page 98 of 390 Town of Vail, Colorado General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 Revenues: Taxes: General sales taxes Property and ownership taxes Ski area lift ticket admissions tax Franchise tax Penalties and interest on delinquent taxes Total - Taxes Permits and Licenses: Construction fees Contractors' licenses Other permits and licenses Total - Permits and Licenses Intergovernmental: County sales tax County road and bridge Additional motor vehicle registration fees Cigarette tax Highway users tax Other county sources Other state sources Federal sources Total - Intergovernmental Charges for Services: Management fees - Vail Local Marketing District Internal service charge Out of district fire response Alarm monitoring fees Parking Fines and forfeitures Rents Other charges, services, and sales Total - Charges for Services Other Revenues: Earnings on investments Miscellaneous Total - Other Revenues Total Revenues 2017 Original Budget Final Budget Actual Final Budget Variance Positive (Negative) 2016 Actual 16,182,000 15,831,700 15,831,698 (2) 15,865,000 4,891,307 4,891,307 4,940,193 48,886 4,911,842 4,964,400 4,964,400 4,708,765 (255,635) 5,032,970 1,080,180 1,080,180 1,088,493 8,313 1,086,149 34,885 34,885 20,003 (14,882) 76,052 27,152,772 26,802,472 26,589,152 (213,320) 26,972,013 795,675 795,675 1,001,192 205,517 974,331 58,477 58,477 49,526 (8,951) 35,486 768,948 768,948 713,022 (55,926) 662,867 1,623,100 1,623,100 1,763,740 140,640 1,672,684 835,200 835,200 836,588 1,388 840,206 764,082 764,082 655,534 (108,548) 652,307 26,000 26,000 26,856 856 26,977 74,000 74,000 66,769 (7,231) 75,376 224,000 224,000 217,761 (6,239) 218,130 87,500 87,500 87,500 92,500 - 330,365 415,235 84,870 159,782 - 2,090 2,090 - 2,010,782 2,341,147 2,308,333 (32,814) 2,065,278 125,000 478,457 101,528 24,565 5,155,000 249,170 1,013,837 299,319 125,000 478,457 101,528 24,565 5,155, 000 249,170 1,068,837 299,319 7,446,876 7,501,876 120,000 (5,000) 112,000 512,438 33,981 529,596 17,296 (84,232) 47,625 21,261 (3,304) 20,886 4,902,756 (252,244) 5,230,062 258,728 9,558 214,258 1,027,199 (41,638) 1,019,509 290,369 (8,950) 297,974 7,150,047 (351,829) 7,471,910 120,000 120,000 208,432 88,432 83,624 161,000 195,253 247,785 52,532 181,178 281,000 315,253 456,217 140,964 264,802 38,514,530 38,583,848 38,267,489 (316,359) 38,446,687 (Continued) The accompanying notes are an integral part of these financial statements. El June 19, 2018 - Page 99 of 390 Town of Vail, Colorado General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 (Continued) 2017 2016 Final Budget Variance Original Final Positive Budget Budget Actual (Negative) Actual Expenditures: General Government: Town officials 1,709,983 1,695,889 1,280,282 415,607 1,198,093 Administrative 4,945,251 4,998,751 4,511,388 487,363 4,477,161 Community development 2,050,806 2,125,806 1,607,169 518,637 1,576,406 Total - General Government 8,706,040 8,820,446 7,398,839 1,421,607 7,251,660 Public Safety: Police department 5,932,714 5,971,306 5,734,473 236,833 5,641,921 Fire department 4,199,043 4,464,987 4,451,108 13,879 3,981,917 Total - Public Safety 10,131,757 10,436,293 10,185,581 250,712 9,623,838 Public Works and Transportation: Highways and streets 4,702,186 4,726,656 4,423,028 303,628 4,260,073 Transportation 5,014,001 5,115,001 5,216,267 (101,266) 4,876,217 Parking operations 1,400,215 1,499,215 1,405,212 94,003 1,233,700 Facility maintenance 3,575,096 3,623,320 3,713,247 (89,927) 3,627,068 Total - Public Works and Transportation 14,691,498 14,964,192 14,757,754 206,438 13,997,058 Culture and Recreation: Special recreation facilities 285,750 300,750 288,044 12,706 295,441 Library 897,683 930,476 948,519 (18,043) 897,422 Total - Culture and Recreation 1,183,433 1,231,226 1,236,563 (5,337) 1,192,863 Economic Development: Contributions, marketing, and special events 2,643,575 2,780,669 2,727,281 53,388 2,708,603 Total - Economic Development 2,643,575 2,780,669 2,727,281 53,388 2,708,603 Total Expenditures 37,356,303 38,232,826 36,306,018 1,926,808 34,774,022 Excess (Deficiency) of Revenues Over Expenditures 1,158,227 351,022 1,961,471 1,610,449 3,672,665 Other Financing Sources (Uses): Sale of assets 27,600 27,600 5,086 Total Other Financing Sources (Uses) - 27,600 27,600 5,086 Net Change in Fund Balance 1,158,227 351,022 1,989,071 1,638,049 3,677,751 Fund Balance - January 1 23,619,175 27,300,260 27,300,260 - 23,622,509 Fund Balance - December 31 24,777,402 27,651,282 29,289,331 1,638,049 27,300,260 The accompanying notes are an integral part of these financial statements. E2 June 19, 2018 - Page 100 of 39( Town of Vail, Colorado Special Revenue Funds Real Estate Transfer Tax Fund Schedule of Revenues, Expenditures and Changes in Fund Balance Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 Revenues: Taxes: Real estate transfer tax Intergovernmental Revenue: Lottery revenue Other county revenue Other state revenue Total - Intergovernmental Revenue Charges for Services: Recreation amenities fee Land lease to Vail Recreation District Total - Charges for Services Other: Project reimbursements Donations Interest on investments Other Total - Other Total Revenues 2017 2016 Final Budget Variance Original Final Positive Budget Budget Actual (Negative) Actual 5,850,000 5,850,000 6,313,610 463,610 6,843,356 20,000 20,000 27,004 7,004 20,000 20,000 - 700,000 842,643 7,518 (835,125) 720,000 882,643 54,522 (828,121) 10,000 10,000 27,397 17,397 140,094 140,094 141,605 1,511 150,094 150,094 169,002 18,908 76,650 122,665 46,015 23,855 19,257 (4,598) 33,064 33,064 79,119 46,055 16,000 17,480 1,480 33,064 149,569 238,521 88,952 6,753,158 7,032,306 6,775,655 (256,651) 29,658 29,658 8,488 137,347 145,835 1,272,891 33,439 47,876 24,279 1,378,485 8,397,334 Expenditures: Culture and Recreation: Project management 292,500 292,500 315,681 (23,181) 342,168 Park maintenance 1,577,134 1,577,134 1,506,457 70,677 1,329,863 Environmental sustainability 474,645 501,415 473,331 28,084 411,131 Art in public places 106,846 106,846 107,170 (324) 104,105 Total - Culture and Recreation 2,451,125 2,477,895 2,402,639 75,256 2,187,267 Public Works: Capital projects 5,734,135 11,831,720 4,244,957 7,586,763 12,844,327 Public Safety Fire suppression 268,655 268,655 241,430 27,225 201,638 Total Expenditures 8,453,915 14,578,270 6,889,026 7,689,244 15,233,232 Excess (Deficiency) of Revenues Over Expenditures (1,700,757) (7,545,964) (113,371) 7,432,593 (6,835,898) Other Financing Sources (Uses): Transfers in - - 294,664 Total Other Financing Sources (Uses) - - 294,664 Net Change in Fund Balance (1,700,757) (7,545,964) (113,371) 7,432,593 (6,541,234) Fund Balance - January 1 4,423,431 11,256,285 11,256,285 - 17,797,519 Fund Balance - December 31 2,722,674 3,710,321 11,142,914 7,432,593 11,256,285 The accompanying notes are an integral part of these financial statements. E3 June 19, 2018 - Page 101 of 39( Revenues: Permits and Licenses: Business licenses Other: Interest on investments Town of Vail, Colorado Special Revenue Funds Vail Marketing Fund Schedule of Revenues, Expenditures and Changes in Fund Balance Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Variance Original Final Positive Budget Budget Actual (Negative) Actual 380,000 1,500 Total Revenues 381,500 Expenditures: Economic Development: Commission on Special Events Administration fee Total Expenditures 312,000 380,000 384,253 1,500 3,115 381,500 387,368 312,000 304,000 4,253 383,532 1,615 793 5,868 384,325 8,000 309,000 19,000 19,000 19,214 (214) 19,136 331,000 Excess (Deficiency) of Revenues Over Expenditures 50,500 Fund Balance - January 1 331,000 323,214 50,500 64,154 7,786 328,136 13,654 56,189 253,776 259,452 259,452 203,263 Fund Balance - December 31 304,276 309,952 323,606 13,654 259,452 The accompanying notes are an integral part of these financial statements. E4 June 19, 2018 - Page 102 of 39( Town of Vail, Colorado Special Revenue Funds Vail Local Marketing District Schedule of Revenues, Expenditures and Changes in Fund Balance Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Final Budget Variance Original Final Positive Budget Budget Actual (Negative) Actual Revenues: Taxes: Lodging tax 3,300,000 3,300,000 3,303,027 3,027 3,198,625 Other: Interest on investments 2,000 2,000 147 (1,853) 390 Miscellaneous - - - 1,332 Total - Other 2,000 2,000 147 (1,853) 1,722 Total Revenues 3,302,000 3,302,000 3,303,174 1,174 3,200,347 Expenditures: Economic Development: Destination 1,580,500 1,612,500 1,602,758 Front Range 264,000 264,000 265,230 Groups and meetings 752,965 752,965 670,198 Marketing 518,000 533,000 578,139 Special events 125,000 78,000 3,990 Purchased services 509,535 509,535 513,296 Total Expenditures 3,750,000 3,750,000 3,633,611 Excess (Deficiency) of Revenues Over Expenditures. (448,000) (448,000) (330,437) Fund Balance - January 1 1,503,738 1,590,734 1,590,734 Fund Balance - December 31 1,055,738 1,142,734 1,260,297 The accompanying notes are an integral part of these financial statements. E5 9,742 1,212,997 (1,230) 247,367 82,767 700,248 (45,139) 551,904 74,010 21,250 (3,761) 428,045 116,389 3,161,811 117,563 38,536 1,552,198 117,563 1,590,734 June 19, 2018 - Page 103 of 39( Town of Vail, Colorado Special Revenue Funds Vail Reinvestment Authority Schedule of Revenues, Expenditures and Changes in Fund Balance Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Final Budget Variance Original Final Positive Budget Budget Actual (Negative) Actual Revenues: Taxes: Property tax 4,310,390 4,310,390 4,514,083 203,693 3,959,506 Other: Interest on investments 1,600 1,600 3,272 1,672 2,062 Interest subsidy (Build America Bonds) 168,337 168,337 168,427 90 168,246 Total Revenues 4,480,327 4,480,327 4,685,782 205,455 4,129,814 Expenditures: Economic Development: Administration 75,640 75,640 80,715 (5,075) 69,772 Fiscal agent fees 2,200 2,200 2,420 (220) 2,420 Treasurer's fees 129,312 129,312 135,427 (6,115) 118,789 Professional fees 10,000 10,000 8,087 1,913 2,810 Vail Square Metro District 512,539 512,539 464,039 48,500 456,784 Total Economic Development 729,691 729,691 690,688 39,003 650,575 Debt Service: Principal 515,000 515,000 515,000 - 500,000 Interest 547,753 547,753 547,753 564,928 Total Debt Service 1,062,753 1,062,753 1,062,753 - 1,064,928 Total Expenditures 1,792,444 1,792,444 1,753,441 39,003 1,715,503 Excess (Deficiency) of Revenues Over Expenditures 2,687,883 2,687,883 2,932,341 244,458 2,414,311 Other Financing Sources (Uses): Transfers out (3,585,000) (5,876,911) (4,179,718) 1,697,193 (3,546,063) Total Other Financing Sources (Uses) (3,585,000) (5,876,911) (4,179,718) 1,697,193 (3,546,063) Net Change in Fund Balance (897,117) (3,189,028) (1,247,377) 1,941,651 (1,131,752) Fund Balance - January 1 3,389,766 4,312,149 4,312,149 - 5,443,901 Fund Balance - December 31 2,492,649 1,123,121 3,064,772 1,941,651 4,312,149 The accompanying notes are an integral part of these financial statements. E6 June 19, 2018 - Page 104 of 39( SUPPLEMENTARY INFORMATION June 19, 2018 - Page 105 of 39( Town of Vail, Colorado Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balance Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Original Final Budget Budget Actual Final Budget Variance Positive (Negative) Actual Revenues: Taxes: Sales tax 9,918,000 9,703,300 10,317,753 614,453 10,223,952 Construction use tax 1,545,000 1,545,000 1,740,754 195,754 1,688,841 Total - Taxes 11,463,000 11,248,300 12,058,507 810,207 11,912,793 Intergovernmental: County revenues 260,305 (260,305) - State grants 710,048 3,402 (706,646) 124,070 Federal grants - 60,293 60,293 26,786 Total - Intergovernmental 970,353 63,695 (906,658) 150,856 Charges for Services: Leases - Vail Commons 159,135 159,135 159,135 - 159,135 Resale fees - - 6,755 Total - Charges for Services 159,135 159,135 159,135 165,890 Other: Interest on investments 576,840 605,340 355,034 (250,306) 184,147 Project reimbursements/shared costs 65,000 1,676,971 206,306 (1,470,665) 299,595 Construction fees - 771,557 569,327 (202,230) 505,277 Workforce housing sales and other - - 3,250 Total - Other 641,840 3,053,868 1,130,667 (1,923,201) 992,269 Total Revenues 12,263,975 15,431,656 13,412,004 (2,019,652) 13,221,808 Expenditures: Public Works: Capital lease principal 60,683 60,683 Interest - 3,565 3,565 - Capital projects and acquisition 15,212,020 52,091,392 29,452,457 22,638,935 12,178,634 Total - Public Works 15,212,020 52,091,392 29,516,705 22,703,183 12,178,634 Excess (Deficiency) of Revenues Over Expenditures (2,948,045) (36,659,736) (16,104,701) 20,683,531 1,043,174 Other Financing Sources (Uses): Transfers in 3,585,000 5,876,912 4,179,718 (1,697,194) 3,251,399 Transfers (out) - (150,000) (150,000) - - Total Other Financing Sources (Uses) 3,585,000 5,726,912 4,029,718 (1,697,194) 3,251,399 Net Change in Fund Balance 636,955 (30,932,824) (12,074,983) 18,986,337 4,294,573 Fund Balance - January 1 15,828,727 44,836,870 44,836,870 40,542,297 Fund Balance - December 31 16,465,682 13,904,046 32,761,887 18,986,337 44,836,870 The accompanying notes are an integral part of these financial statements. F1 June 19, 2018 - Page 106 of 39( Town of Vail, Colorado Enterprise Fund Timber Ridge Fund Schedule of Revenues, Expenses, and Changes in Net Position Budget (Non -GAAP Basis) and Actual with Reconciliation to GAAP Basis For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Final Budget Variance Original Final Positive Budget Budget Actual (Negative) Actual Operating Revenues: Rent 1,402,441 1,364,441 1,359,914 Ground lease 155,149 Other 20,040 20,040 22,425 Total Operating Revenues 1,422,481 1,384,481 1,537,488 Operating Expenses: Operating expenses Capital outlay Total Operating Expenses Operating Income (Loss) - Budget Basis (4,527) 155,149 2,385 1,298,908 155,149 27,047 153,007 1,481,104 529,026 529,026 503,646 25,380 490,178 281,273 326,273 325,715 558 207,337 810,299 855,299 829,361 25,938 697,515 612,182 529,182 708,127 178,945 783,589 Non-operating Revenues (Expenses): Interest on investments 1,866 1,866 1,230 (636) 766 Interest expense (129,983) (129,983) (127,723) 2,260 (133,142) Loan principal repayment to Capital Projects Fund (361,769) (361,769) (361,769) - (356,423) Total Non-operating Revenue (Expenses) (489,886) (489,886) (488,262) 1,624 (488,799) Change in Net Position - Budget Basis 122,296 39,296 219,865 180,569 294,790 Reconciliation to GAAP Basis: Adjustments: Loan principal repayment to Capital Projects Fund 361,769 356,423 Depreciation (337,190) (327,737) Capitalized assets 325,715 207,337 Total Adjustments 350,294 236,023 Change in Net Position - GAAP Basis 570,159 530,813 The accompanying notes are an integral part of these financial statements. F2 June 19, 2018 - Page 107 of 39( Town of Vail, Colorado Enterprise Fund Dispatch Services Fund Schedule of Revenues, Expenses, and Changes in Net Position Budget (Non -GAAP Basis) and Actual with Reconciliation to GAAP Basis For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Original Final Budget Budget Actual Final Budget Variance Positive (Negative) Actual Operating Revenues: Charges and Fees: Dispatch service fee 663,307 663,307 659,571 (3,736) 663,214 Dispatching contracts 1,245,407 1,245,407 1,231,642 (13,765) 1,175,963 Other charges - 415,815 19,994 (395,821) 28,112 Total Operating Revenues 1,908,714 2,324,529 1,911,207 (413,322) 1,867,289 Operating Expenses: Public Safety: Salaries and benefits 2,076,804 2,092,014 2,010,382 81,632 1,937,210 Operating expenses 895,910 1,446,515 851,117 595,398 468,731 Total Operating Expenses 2,972,714 3,538,529 2,861,499 677,030 2,405,941 Operating (Loss) - Budget Basis (1,064,000) (1,214,000) (950,292) 263,708 (538,652) Non-operating Revenues: Operating grant - E-911 Board 766,809 766,809 776,809 10,000 742,627 Earnings on investments 6,594 6,594 7,511 917 1,052 Total Non-operating Revenues 773,403 773,403 784,320 10,917 743,679 Income (Loss) Before Transfers (290,597) (440,597) (165,972) 274,625 205,027 Transfers In - 150,000 150,000 - Change in Net Position - Budget Basis (290,597) (440,597) (15,972) 424,625 205,027 Adjustments: Change in compensated absences (12,962) (15,454) Depreciation (154,561) (153,087) Capitalized assets 304,070 - Total Adjustments 136,547 (168,541) Change in Net Position - GAAP Basis 120,575 36,486 The accompanying notes are an integral part of these financial statements. F3 June 19, 2018 - Page 108 of 39( Town of Vail, Colorado Internal Service Funds Heavy Equipment Fund Schedule of Revenues, Expenses, and Changes in Net Position Budget (Non -GAAP Basis) and Actual with Reconciliation to GAAP Basis For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Original Final Budget Budget Actual Final Budget Variance Positive (Negative) Actual Operating Revenues: Charges and Fees: Operating charges 2,369,801 2,369,801 2,331,493 (38,308) 2,481,748 Replacement charges 698,993 698,993 694,828 (4,165) 586,460 Total - Charges and Fees 3,068,794 3,068,794 3,026,321 (42,473) 3,068,208 Other: Insurance reimbursements 10,000 10,000 20,304 10,304 47,099 Other - - 18,354 18,354 12,494 Total - Other 10,000 10,000 38,658 28,658 59,593 Total Operating Revenues 3,078,794 3,078,794 3,064,979 (13,815) 3,127,801 Operating Expenses: Public Works: Vehicle maintenance and fuel Capital outlay Total Operating Expenses Operating Income (Loss) - Budget Basis Non-operating Revenues: Earnings on investments Proceeds from sale of assets Total Non-operating Revenues Change in Net Position - Budget Basis 2,462,949 2,472,949 2,406,522 66,427 2,283,090 1,155,200 1,280,200 1,091,774 188,426 972,958 3,618,149 3,753,149 3,498,296 254,853 3,256,048 (539,355) (674,355) (433,317) 241,038 (128,247) 14,209 14,209 11,683 (2,526) 2,751 152,730 152,730 220,303 67,573 48,360 166,939 166,939 231,986 65,047 51,111 (372,416) (507,416) (201,331) 306,085 (77,136) Reconciliation to GAAP Basis: Adjustments: Contributed from other funds 674,695 176,307 Net book value of disposed assets (30,066) (27,501) Depreciation (794,507) (738,022) Change in accrued compensated absences 1,919 (5,018) Capitalized assets 1,091,774 972,958 Total Adjustments 943,815 378,724 Change in Net Position - GAAP Basis 742,484 301,588 The accompanying notes are an integral part of these financial statements. F4 June 19, 2018 - Page 109 of 39( Town of Vail, Colorado Internal Service Funds Health Insurance Fund Schedule of Revenues, Expenses, and Changes in Net Position Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 2017 2016 Original Final Budget Budget Actual Variance Positive (Negative) Actual Operating Revenues: Charges and Fees: Insurance premiums 3,500,000 3,500,000 3,700,000 200,000 3,300,000 Insurance premiums - Employee contributions 650,000 650,000 729,490 79,490 677,553 Insurer proceeds - - 1,265 Other - - 575 Total Operating Revenues 4,150,000 4,150,000 4,429,490 279,490 3,979,393 Operating Expenses: General Government: Health claims 3,340,908 3,790,908 3,684,452 106,456 3,045,743 Premiums 735,716 735,716 744,670 (8,954) 724,572 Administrative fees 46,010 46,010 20,000 26,010 35,355 Total Operating Expenses 4,122,634 4,572,634 4,449,122 123,512 3,805,670 Operating Income (Loss) 27,366 (422,634) (19,632) 403,002 173,723 Non-operating Revenues: Earnings on investments Change in Net Position 12,000 12,000 25,484 13,484 4,125 39,366 (410,634) 5,852 416,486 177,848 The accompanying notes are an integral part of these financial statements. F5 June 19, 2018 - Page 110 of 39( Town of Vail, Colorado Internal Service Funds Combining Statement of Net Position December 31, 2017 Heavy Health Equipment Insurance Fund Fund Total Assets: Current Assets: Equity in pooled cash and investments 1,735,830 3,780,767 5,516,597 Accounts receivable, net of allowance for uncollectibles 2,196 3,503 5,699 Inventory 279,614 279,614 Prepaid expenses 500 500 Total Current Assets 2,017,640 3,784,770 5,802,410 Non-current Assets: Property, plant, and equipment, net of accumulated depreciation 5,129,462 - 5,129,462 Total Assets 7,147,102 Liabilities: Current Liabilities: Accounts payable Accrued salaries and wages Current portion of compensated absences Total Current Liabilities Non-current Liabilities: Compensated absences, net of current portion Total Liabilities 57,321 15,354 16,946 89,621 3,784,770 10,931,872 335,108 392,429 15,354 16,946 335,108 424,729 39,543 39,543 129,164 Net Position: Invested in capital assets, net of related debt 5,129,462 Unrestricted 1,888,476 Total Net Position 7,017,938 335,108 464,272 3,449,662 5,129,462 5,338,138 3,449,662 10,467,600 The accompanying notes are an integral part of these financial statements. F6 June 19, 2018 - Page 111 of 39( Town of Vail, Colorado Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Fund Net Position For the Year Ended December 31, 2017 Heavy Health Equipment Insurance Fund Fund Total Operating Revenues: Charges for services - Internal 3,026,321 3,700,000 6,726,321 Charges for services - External 729,490 729,490 Insurance reimbursements 20,304 20,304 Other 18,354 18,354 Total Operating Revenues 3,064,979 4,429,490 7,494,469 Operating Expenses: Operations 2,404,603 20,000 2,424,603 Health claims and premiums 4,429,122 4,429,122 Depreciation 794,507 794,507 Total Operating Expenses 3,199,110 4,449,122 7,648,232 Operating Income (Loss) (134,131) Non-operating Revenues (Expenses): Gain (loss) on disposal of assets Investment income Total Non-operating Revenues (Expenses) (19,632) (153,763) 190,237 190,237 11,683 201,920 25,484 37,167 25,484 227,404 Income (Loss) Before Transfers and Capital Contributions 67,789 5,852 73,641 Capital Contributions, Net Change in Net Position Net Position - January 1 (Restated) Net Position - December 31 674,695 674,695 742,484 6,275,454 7,017,938 5,852 748,336 3,443,810 9,719,264 3,449,662 10,467,600 The accompanying notes are an integral part of these financial statements. F7 June 19, 2018 - Page 112 of 39( Town of Vail, Colorado Internal Service Funds Combining Statement of Cash Flows For the Year Ended December 31, 2017 Heavy Health Equipment Insurance Fund Fund Total Cash Flows From Operating Activities: Cash received from other funds 3,026,321 3,700,000 6,726,321 Other cash receipts 36,462 727,252 763,714 Cash paid for goods and services (1,553,486) (4,454,714) (6,008,200) Cash paid to employees (1,119,324) - (1,119,324) Net Cash Provided (Used) by Operating Activities 389,973 (27,462) 362,511 Cash Flows From Capital and Related Financing Activities: Cash received from sale of fixed assets 220,303 220,303 Acquisition and construction of capital assets (1,091,774) (1,091,774) Net Cash Provided (Used) by Capital and Related Financing Activities (871,471) - (871,471) Cash Flows From Investing Activities: Interest on investments Net Cash Provided (Used) by Investing Activities Net Change in Cash and Cash Equivalents Cash and Cash Equivalents - Beginning Cash and Cash Equivalents - Ending Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating income (loss) 11,683 11,683 (469,815) 2,205,645 1,735,830 25,484 37,167 25,484 37,167 (1,978) (471,793) 3,782,745 5,988,390 3,780,767 5,516,597 (134,131) (19,632) (153,763) Adjustments: Depreciation 794,507 794,507 (Increase) decrease in accounts receivable (2,196) (2,238) (4,434) (Increase) decrease in inventory (13,439) (13,439) (Increase) decrease in prepaid expenses (500) (500) Increase (decrease) in accounts payable (248,826) (5,092) (253,918) Increase (decrease) in accrued wages and benefits (5,942) - (5,942) Total Adjustments 524,104 (7,830) 516,274 Net Cash Provided (Used) by Operating Activities 389,973 (27,462) 362,511 Schedule of Non-cash Investing, Capital and Financing Activities: Assets donated by Capital Projects Fund 674,695 - 674,695 The accompanying notes are an integral part of these financial statements. F8 June 19, 2018 - Page 113 of 39( Project Number Town of Vail, Colorado Capital Projects Fund Schedule of Project Expenditures - Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 Project Name 2017 2016 Variance Final Positive Budget Actual (Negative) Actual CBI010 Fire Infrastructure / Main Vail Fire Stn 838,228 571,925 266,303 2,730,902 CBI021 Donovan Park Pavilion 10,000 10,000 CBI025 Colorado Ski Museum Renovation 500,000 500,000 CEP002 Hybrid Bus Battery Replacement 431,772 431,772 CEP004 Replace Buses 6,603,500 3,373,913 3,229,587 4,000 CEP005 Hardware Purchases 175,000 140,346 34,654 143,002 CEP006 Radio Replacement 279,205 18,865 260,340 - CEP007 Phone System Upgrade 82,855 13,927 68,928 47,797 CEP008 Parking Entry System 34,200 16,163 18,037 CEP010 Network Upgrades 30,000 25,953 4,047 27,745 CEP011 Document Imaging 43,000 28,683 14,317 27,416 CEP018 Web and E-commerce 12,000 6,403 5,597 6,698 CEP019 Computer -Aided Dispatch (CAD/RMS) 100,000 76,232 23,768 48,146 CEP022 Audio Visual 139,000 41,608 97,392 39,390 CEP024 Police E -Ticketing System - - 98,572 CEP025 Fire operations breathing apparatus 298,000 298,000 - 45,000 CEP026 Fire Equipment - - 15,936 CEP030 Vehicle expansion 762,158 687,536 74,622 180,822 CEP031 Software Licensing 56,000 45,759 10,241 50,731 CEP033 Data Centers / Computer Rooms 894,036 - 894,036 120,964 CEP036 Business Systems 297,825 27,125 270,700 43,573 CEP038 Police Equipment 10,395 10,395 - 48,495 CEP040 Transit Center Generator 37,953 14,564 23,389 203,248 CEP042 Bus Camera System 4,050 CEP043 Police Body Worn Cameras 62,258 CEP044 BusWash Equipment - 236,912 CEP045 Resot Application 155,817 155,817 - 65,000 CEP046 Library Self -Check System Updates 18,000 - 18,000 CHF001 Buy -Down Housing 496,087 328,588 167,499 CHF002 Solar Vail 4,225,000 4,225,000 CHF003 Vail InDEED 500,000 500,000 CHP001 Buy -Down Program - 438 (438) 436,119 CHP020 Chamonix Housing Development 762,548 532,226 230,322 1,032,465 CHP021 Buzzard Park Window Replacement - - 134,963 CHP022 Chamonix- Vail Homes 17,728,000 15,252,345 2,475,655 - CMP007 Transportation Master Plan 61,236 27,754 33,482 88,764 CMT003 Bus Shelter Replacement Program 90,612 1,787 88,825 9,388 CMT004 Capital Street Maintenance 1,244,925 1,212,105 32,820 1,167,170 CMT005 Facility Capital 636,805 616,072 20,733 286,944 CMT007 Parking Structure Maintenance 846,826 441,110 405,716 546,174 CMT009 Energy Enhacements 92,900 5,001 87,899 CMT010 Underground Utilities 275,000 203,872 71,128 CMT016 Public Works Wash Down 246,967 - 246,967 3,033 CMT017 Slifer Plaza Fountain and Storm Sewer 1,455,321 78,202 1,377,119 44,679 CMT018 Public Works Shop Building Maintenance 150,000 150,000 CMT020 Liftside to Glen Lyon Underground Powerline 50,000 50,000 COT002 Street Light Improvement Program 115,257 18,200 97,057 136,935 COT004 Fiber -Optics in Buildings 15,000 12,825 2,175 25,682 COT015 Red Sandstone Parking Garage 1,350,000 371,959 978,041 - COT022 Municipal Complex Redevelopment 359,330 58,687 300,643 116,440 COT024 West Forest Road Bridge Repiar 347,497 347,497 2,503 COT025 Kinnickinnick(West) Bridge Repair 341,637 341,637 8,362 COT026 Vail Memorial Park Capital Contribution 50,000 50,000 - - CSC016 Guest Services Enhancements 956,114 308,429 647,685 121,510 CSC017 Pedestrian Safety Enhacements 349,876 348,453 1,423 410,000 CSC018 East Meadow Drive Snowmelt 800,000 - 800,000 - CSR007 Neighborhood Road Reconstruction 60,490 5,750 54,740 18,516 CSR008 Neighborhood Bridges 1,385,608 31,502 1,354,106 117,804 CSR009 Frontage Road Enhacements WMC 455,000 252,771 202,229 - VRA010 1-70 Underpass 3,888,587 3,395,597 492,990 3,043,851 VRA013 East Lionshead Circle Pathway 100,000 6,440 93,560 VRA014 Dobson Plaza 100,000 - 100,000 VRA015 Public Art-Lionshead 173,325 173,250 75 176,675 VRA016 Vantage Point Walkway 185,000 159,811 25,189 VRA018 Lionshead Parking Structure Landscape Renova 100,000 - 100,000 VRA020 Heated Walk- Lionshead to First Chair 287,500 6,069 281,431 Total 52,091,392 29,452,457 22,638,935 12,178,634 The accompanying notes are an integral part of these financial statements. F9 June 19, 2018 - Page 114 of 39( Project Number Town of Vail, Colorado Special Revenue Funds Real Estate Transfer Tax Fund Schedule of Project Expenditures - Budget (GAAP Basis) and Actual For the Year Ended December 31, 2017 With Comparative Actual Amounts For the Year Ended December 31, 2016 Project Name 2017 2016 Variance Final Positive Budget Actual (Negative) Actual CCF001 Golf Clubhouse Redevelopment 1,077,912 959,183 118,729 8,052,451 CCF002 Ford Park Fields Redevelopment 675,625 559,205 116,420 78,862 RFP005 Alpine Gardens Pledge 69,700 69,700 69,010 RFP007 Alpine Gardens Contribution 30,000 10,567 19,433 - RFP017 Ford Park Portal Improvements 330,704 306,836 23,868 179,296 RFP019 Ford Park Landscape Improvements - 24,703 RMT001 Recreation Path Maintenance 204,135 139,302 64,833 9,589 RMT002 Tree Maintenance 104,270 103,898 372 45,730 RMT005 Street Furniture - Streetscape 57,588 56,134 1,454 69,445 RMT006 Eagle River Watershed Programs 59,450 59,450 - 53,480 RMT009 Park/Playground Capital Maintenance 83,025 73,518 9,507 104,981 RMT016 Ford Park / Tennis Center Improvements 178,245 52,800 125,445 - RMT018 Dobson Ice Arena 408,878 5,773 403,105 9,745 RMT019 Gymnastics Center 52,089 9,500 42,589 5,200 RMT022 Recreation Enhancement Account (VRD) 140,094 140,094 - RMT024 Athletic Fields 29,445 29,445 - RMT025 Nature Center 109,754 22,514 87,240 - RMT027 Golf Course - Other Improvements 622,372 622,372 8,954 RMT028 Flood Repairs 406,485 67,970 338,515 31,622 RMT029 Glen Lyon Recreation Path Bridge 150,000 118,637 31,363 - RMT030 East Vail Interchange Improvements 988,807 64,847 923,960 100,957 RMT032 Intermountain Fuels Reduction 733,656 670,328 63,328 63,700 RPD011 Skate park - 294,664 RPD015 Booth Creek Park Redevelopment 384,768 75,920 308,848 2,037,432 RPD016 Donovan Park Master Plan 64,947 38,747 26,200 310,714 RPD017 Chalet Road Sport Courts 40,000 1,537 38,463 728,999 RPI006 Streamtract Improvements - 196,986 RPI007 Water Quality/ Storm Water 273,199 148,792 124,407 176,440 RPI008 East Vail Water Quality TAPS 1,125,111 1,125,111 84,889 RPI009 Big Horn Park Improvements 225,000 211,792 13,208 - RPI010 Water Quality Infrastructure 1,527,773 87,061 1,440,712 - RPI011 Streambank Restoration 426,806 142,431 284,375 - RPI012 Private Streambank 210,000 12,764 197,236 - RPT019 Library Recreation Path 10,000 10,000 - RPT020 Open Lands 327,192 72,568 254,624 47,260 RPT021 Soft Surface Trails 100,000 31,892 68,108 - RPT022 Adopt -a -Trail 5,000 5,000 - - RRT001 Public Art 567,310 34,264 533,046 30,385 RRT006 Public Art - Winterfest 32,380 32,027 353 28,833 Total 11,831,720 4,244,957 7,586,763 12,844,327 The accompanying notes are an integral part of these financial statements. F10 June 19, 2018 - Page 115 of 39( LOCAL HIGHWAY FINANCE REPORT June 19, 2018 - Page 116 of 39( The public report burden for this information collection is estimated to average 380 hours annually. Financial Planning 02/01 Form # 350-050-36 LOCAL HIGHWAY FINANCE REPORT City or County: Vail YEAR ENDING : December 2017 This Information From The Records Of Town of Vail: Prepared By: Carlie Smith Phone: 970-479-2118 I. DISPOSITION OF HIGHWAY -USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE A. Local ITEM Motor -Fuel Taxes B. Local Motor -Vehicle Taxes C. Receipts from State Highway- User Taxes D. Receipts from Federal Highway Administration 1. Total receipts available 2. Minus amount used for collection expenses 3. Minus amount used for nonhighway purposes 4. Minus amount used for mass transit 5. Remainder used for highway purposes ANL II. RECEIPTS FOR ROAD AND STREET PURPOSES III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES ITEM AMOUNT ITEM AMOUNT A. Receipts from local sources: "I A. Local highway disbursements: m- 1. 1. Local highway -user taxes 1. Capital outlay (from page 2) 4,984,967 a. Motor Fuel (from Item I.A.5.) 2. Maintenance: 2,707,952 b. Motor Vehicle (from Item I.B.5.) 3. Road and street services: c. Total (a.+b.) a. Traffic control operations 479,982 2. General fund appropriations 9,353,336 b. Snow and ice removal 960,402 3. Other local imposts (from page 2) 915,407 c. Other 4. Miscellaneous local receipts (from page 2) - d. Total (a. through c.) 1,440,384 5. Transfers from toll facilities 4. General administration & miscellaneous 387,201 6. Proceeds of sale of bonds and notes: 5. Highway law enforcement and safety 1,425,981 a. Bonds - Original Issues 6. Total (1 through 5) 10,946,485 b. Bonds - Refunding Issues B. Debt service on local obligations: c. Notes 1. Bonds: I d. Total (a. + b. + c.) - a. Interest 7. Total (1 through 6) 10,268,744 b. Redemption B. Private Contributions 433,125 c. Total (a. + b.) C. Receipts from State government (from page 2) 2. Notes: 244,616 a. Interest D. Receipts from Federal Government (from page 2)- b. Redemption c. Total (a. + b.) E. Total receipts (A.7 + B + C + D) 10,946,485 3. Total (1.c + 2.c) C. Payments to State for highways D. Payments to toll facilities E. Total disbursements (A.6 + B.3 + C + D) 10,946,485 (Show all entries at par) Opening Debt Amount Issued Redemptions Closing Debt A. Bonds (Total) - 1. Bonds (Refunding Portion) B. Notes (Total) V. LOCAL ROAD AND STREET FUND BALANCE A. Beginning Balance B. Total Receipts C. Total Disbursements D. Ending Balance E. Reconciliation 1 - 10,946,485 10,946,485 0 Notes and Comments: FORM FHWA-536 (Rev. 1-05) PREVIOUS EDITIONS OBSOLETE 1 Fil (Next Page) June 19, 2018 - Page 117 of 39( LOCAL HIGHWAY FINANCE REPORT STATE: Colorado YEAR ENDING (mm/yy): December 2017 II. RECEIPTS FOR ROAD AND STREET PURPOSES - DETAIL ITEM AMOUNT ITEM AMOUNT A.3. Other local imposts: I A.4. Miscellaneous local receipts: a. Property Taxes and Assessments a. Interest on investments b. Other local imposts: b. Traffic Fines & Penalities 1. Sales Taxes c. Parking Garage Fees 2. Infrastructure & Impact Fees d. Parking Meter Fees 3. Liens e. Sale of Surplus Property 4. Licenses f. Charges for Services 5. Specific Ownership &/or Other 915,407 g. Other Misc. Receipts 6. Total (1. through 5.) 915,407 h. Other c. Total (a. + b.) 915,407 i. Total (a. through h.) (Carry forward to page 1) ` (Carry forward to page 1) ITEM AMOUNT ITEM AMOUNT C. Receipts from State Government D. Receipts from Federal Government 1. Highway -user taxes 217,761 1. FHWA (from Item I.D.5.) 2. State general funds 2. Other Federal agencies: 3. Other State funds: a. Forest Service a. State bond proceeds b. FEMA b. Project Match ` c. HUD c. Motor Vehicle Registrations 26,855 d. Federal Transit Admin d. Other (Specify) e. U.S. Corps of Engineers e. Other (Specify) f. Other Federal f. Total (a. through e.) 26,855 g. Total (a. through f.) 4. Total 1.+2.+3. 244,616 3. Total 1.+2. (Carry forward to page 1) III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES - DETAIL ON NATIONAL HIGHWAY SYSTEM ar. OFF NATIONAL HIGHWAY SYSTEM b TOTAL (c) A.1. Capital outlay: a. Right -Of -Way Costs - b. Engineering Costs 321,595 321,595 c. Construction: (1). New Facilities - (2). Capacity Improvements - (3). System Preservation 4,663,372 4,663,372 (5). Total Construction (1) + (2) + (3) + (4) - 4,663,372 4,663,372 d. Total Capital Outlay (Lines 1.a. + 1.b. + 1.c.5) - 4,984,967 4,984,967 ' (Carry forward to page 1) Notes and Comments: FORM FHWA-536 (Rev.1-05) PREVIOUS EDITIONS OBSOLETE 2 F12 June 19, 2018 - Page 118 of 39( UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE June 19, 2018 - Page 119 of 39( Town of Vail, Colorado Issuer's Annual Report Update of Official Statement Tables to be Updated Tables I, II and III December 31, 2017 TABLE I Vail Reinvestment Authority History of Pledged Revenues 2013 2014 2015 2016 2017 Pledged Revenues 3,188,389 Levy Year 3,373,916 3,541,546 3,673,030 4,221,743 TABLE II Vail Reinvestment Authority History of Assessed Valuations Valuation Valuation Total Assessed Percent Allocable Allocable Collection Year Valuation Change to Base to Increment 2012 2013 166,325,430 94,467,810 71,857,620 2013 2014 162,091,770 -2.5% 90,762,320 71,329,450 2014 2015 175,857,330 8.5% 99,317,520 76,539,810 2015 2016 178,203,030 1.3% 99,314,850 78,888,180 2016 2017 212,494,370 19.2% 115,130,090 97,364,280 TABLE III Mill Levies Affecting Property Owners within the Vail Reinvestment Authority Plan Area Tax Areas 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 202 46.2540 47.0140 45.2100 51.1300 51.698 203 44.7780 45.4720 44.1460 49.7500 50.396 204 60.1000 60.8760 55.7010 61.4300 60.85 206 46.2540 47.0140 45.5210 51.1300 51.698 207 86.2540 87.0140 80.5210 86.1300 86.698 208 71.2540 72.0140 67.3960 73.0100 73.573 216 225 G1 June 19, 2018 - Page 120 of 39( Town of Vail, Colorado Issuer's Annual Report Update of Official Statement of Tables to be Updated Tables IV and V December 31, 2017 TABLE IV Largest Taxpayers in the Authority Taxpayer Name Diamondrock LLC Arrrabelle at Vail Square LLC Ritz-Carlton Development Co Inc Lion Vail LLC Vail Corp Lazier Lionshead LLC A Belle Vail Co LLC SOHO Development LLC Blue Ice 21 LLC Landmark Commercial Dev Co Arrrabelle at Vail Square LLC 2017 Preliminary Assessed Valuation 41,325,270 12,706,140 10,274,320 7,379,350 4,964,690 3,296,960 2,916,700 1,870,590 1,557,780 1,353,730 1,190,070 Total 212,494,370 Percentage of Total Assessed Valuation 19.4% 6.0% 4.8% 3.5% 2.3% 1.6% 1.4% 0.9% 0.7% 0.6% 0.6% TABLE V 2017 Preliminary Assessed Valuation of Classes of Property in the Authority Total Percentage of Total Class Assessed Valuation Assessed Valuation Residential 130,882,490 62% Commercial 80,531,890 38% Vacant 949,920 0% State assessed 130,070 0% Total 212,494,370 100% G2 June 19, 2018 - Page 121 of 39( Town of Vail, Colorado Issuer's Annual Report Update of Official Statement Tables to be Updated Table VI December 31, 2017 TABLE VI History of Revenues, Expenditures and Changes in Fund Balance Vail Reinvestment Authority 2013 2014 2015 2016 2017 Revenues: Other: Property tax 3,413,188 3,662,130 3,837,261 3,959,506 4,514,083 Interest on investments 1,714 1,219 937 2,062 3,273 Interest subsidy (Build America Bonds) 166,259 167,524 167,896 168,246 168,427 Total Revenues 3,581,161 3,830,873 4,006,094 4,129,814 4,685,783 Expenditures: Economic Development: Administration Fiscal agent fees Treasurer's fees Professional fees Vail Square Metro District Total Economic Development: Debt Service: Principal Interest Total Debt Service: 60,133 2,200 102,396 413 392,772 557,914 460,000 605,203 1,065,203 Total Expenditures 1,623,117 Excess (Deficiency) of Revenues Over Expenditures 1,958,044 Other Financing Sources (Uses): Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balance Fund Balance - January 1 Fund Balance - December 31 (1,842,286) (1,842,286) 65,282 2,200 113,259 5,435 456,957 67,167 2,420 115,121 11,623 464,548 643,134 660,879 475,000 490,000 591,178 577,928 1,066,178 1,067,928 1,709,312 1,728,807 2,121,560 2,277,287 (3,049,280) (2,757,636) (3,049,280) (2,757,636) 115,758 (927,719) 69,772 2,420 118,789 2,810 456,784 80,715 2,420 135,427 8,087 464,039 650,575 690,688 500,000 515,000 564,928 547,753 1,064,928 1,062,753 1,715,503 1,753,441 2,414,311 2,932,342 (3,546,063) (4,179,718) (3,546,063) (4,179,718) (480,349) (1,131,752) (1,247,376) 6,736,211 6,851,969 5,924,250 6,851,969 5,924,250 5,443,901 G3 5,443,901 4,312,149 4,312,149 3,064,773 June 19, 2018 - Page 122 of 39( Town of Vail, Colorado Issuer's Annual Report Update of Official Statement of Tables to be Updated Tables VII and VIII December 31, 2017 TABLE VII 2017 Budget Summary and Actual Comparison / 2018 Budget Vail Reinvestment Authority Revenues: Other: Property tax Interest on investments Interest Subsidy (Build America Bonds) Total Revenues 2017 Budget 4,310,390 1,600 168,337 4,480,327 2017 Actual 4,514,083 3,273 168,427 2018 Budget 4,413,000 1,745 167,444 4,685,783 4,582,189 Expenditures: Economic Development: Administration 75,640 80,715 77,460 Fiscal agent fees 2,200 2,420 2,200 Treasurer's fees 129,312 135,427 116,190 Professional fees 10,000 8,087 10,000 Vail Square Metro District 512,539 464,039 540,000 Total Economic Development: 729,691 690,688 745,850 Debt Service: Principal 515,000 515,000 535,000 Interest 547,753 547,753 526,753 Total Debt Service: 1,062,753 1,062,753 1,061,753 Total Expenditures 1,792,444 1,753,441 1,807,603 Excess (Deficiency) of Revenues over Expenditures 2,687,883 2,932,342 2,774,586 Other Financing Sources (Uses): Transfers out (5,876,911) (4,179,718) (2,156,000) Net Change in Fund Balance (3,189,028) (1,247,376) 618,586 Fund Balance - January 1 4,312,149 4,312,149 1,123,121 Fund Balance - December 31 1,123,121 3,064,773 1,741,707 TABLE VIII Outstanding Revenue Obligations Outstanding Issue Principal Vail Reinvestment Authority Tax Increment Revenue Bonds, Series 2010A $ 535,000 Vail Reinvestment Authority Tax Increment Revenue Bonds, Series 2010B 8,270,000 Total $ 8,805,000 G4 June 19, 2018 - Page 123 of 39( TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2018 Open Lands Plan Update - Timeline and Review Process PRESENTER(S): Chris Neubecker, Planning Manager ACTION REQUESTED OF COUNCIL: At the June 5, 2018 meeting, Council directed staff to facilitate a review process for the 2018 Lands Plan Update that will ensure a comprehensive and thorough review of the plan update as a precursor to Council taking action on the plan. We ask that the Town Council review the proposed timeline and review process and provide feedback to Staff to confirm our understanding of the public hearing process and plan review timeline. BACKGROUND: The review of the 2018 Open Lands Plan Update will require multiple meetings. In order to ensure a thorough review of the different aspects of the Plan, Staff recommends breaking the review into manageable segments. STAFF RECOMMENDATION: Staff recommends the Town Council review the proposed timeline and review process and provide feedback on any changes that may be required. ATTACHMENTS: Description Open Lands Plan Update - Staff Memo June 19, 2018 - Page 124 of 39( TOWN OF vain Memorandum TO: Town Council FROM: Community Development Department DATE: June 19, 2018 SUBJECT: An update to the 1994 Comprehensive Open Lands Plan, pursuant to Section 12-3-7, Amendment, Vail Town Code. (PEC17-0049) Applicant: Town of Vail, represented by Braun Associates, Inc. Planner: Chris Neubecker I. Purpose The purpose of this memo is to identify a process and timeline for the review, modification (if necessary) and approval of the 2018 Open Lands Plan Update. Here is a link to the Open Lands Plan portal which includes the Draft 2018 Open Lands Plan: https://www.vailgov.com/openlandsupdate An overview of the 2018 Open Lands Plan Update and the planning process used to prepare this plan were presented to the Town Council at the June 5th meeting. Council directed staff to facilitate a review process over the course of the summer that will ensure a comprehensive and thorough review of the proposed update as a precursor to Council taking action on the plan. Below is Staff's suggestion for how this review process can be implemented. 11. Approach to Review Process The 2018 Open Lands Plan Update addresses the same three main topics as the 1994 Comprehensive Open Lands Plan: • The protection of environmentally sensitive lands, • The use of town lands (to meet community needs), and • Trails While there are many inter -relationships between these three topics, each has its own unique set of considerations and these topics present a logical framework for a compartmentalized review process. As proposed, the bulk of the review process involves three work sessions dedicated to each of these three topics. It is anticipated that these meetings will be fairly intensive and will involve a thorough review of each June 19, 2018 - Page 125 of 39( topic. An element of these meetings will include discussion of the topics' inter- relationships with other aspects of the plan. It is Staff's intention that, at the conclusion of each of the three topical meetings, we have identified and agreed upon the refinements Council would like to see made to the plan. A wrap-up meeting would then be held to present a final draft of the plan that includes all the Council's refinements. While the process below assumes four meetings, we will take the time necessary for the Council to complete their review of the plan. III. Suggested Meeting Format Below is a summary of all Council meetings during this review process: Meeting #1 — June 5, 2018 • Introduction/overview of the 2018 Open Lands Plan Update Meeting#2 — June 19, 2018 • Present Staff's suggested timeline and approach to Council's review of the plan • Discussion of Council's general impressions of the draft plan, including plan organization, format/layout, maps and graphics, flow, etc. • Discussion of specific questions and comments Council may have relative to the three upcoming topical meetings (i.e. information that may assist Staff in preparing for these discussions) Meeting #3 / Chapter 2 Environmentally Sensitive Lands - Date TBD This discussion will focus on the protection of environmentally sensitive lands and will involve the following: • Optional site visits • What the '94 achieved, process used, results • Community input during this update process • Process used for updating this element of the plan • Overview of Chapter 2 - content, intended objective, etc. • Review of lands recommended for acquisition and/or protection • Discussion of methods for protecting sensitive lands • Recommended Action Items and Implementation Steps • Implications/relationship of Chapter 2 with rest of the plan • Summary of refinements to be addressed by Staff Meeting #4 / Chapter 3 Town -Owned Lands and Use of Lands - Date TBD This discussion will focus on the protection of environmentally sensitive lands and will involve the following: • Optional site visits • What the '94 achieved, process used, results • Community input during this update process • Process used for updating this element of the Plan Town of Vail Page 2 June 19, 2018 - Page 126 of 39( • Overview of Chapter 3 - content, intended objective, etc. • Review of Town owned lands and lands recommended for potential acquisition • Recommended Action Items and Implementation Steps • Implications/relationship of Chapter 3 with rest of the plan • Summary of refinements to be addressed by Staff Meeting #5 / Chapter 4 Trails - Date TBD This discussion will focus on trails and will involve the following: • Optional site visits • What the '94 achieved, process used, results • Community input during this update process • Input from wildlife experts • Process used for updating this element of the Plan • Overview of Chapter 4 - content, intended objective, etc. • Review of all proposed trail ideas, and trails dropped from consideration • Recommended Action Items and Implementation Steps • Implications/relationship of Chapter 4 with rest of the plan • Summary of refinements to be addressed by staff Meeting #6 / Presentation of refined draft — Date TBD Presentation of resolution for approval of final draft of plan reflecting all refinements discussed in meetings #3, #4 and #5. IV. Action Requested from Town Council We ask that the Town Council review the timeline and review process identified above, and provide feedback to Staff to confirm our understanding of the public hearing process and plan review timeline. Town of Vail Page 3 June 19, 2018 - Page 127 of 39( 2018 Update to the 1884 Comprehensive Open Lands Plan INTRODUCTION Meeting #1 Introduction/overview of the 2018 Open Lands Plan Update June 5th, 2018 Meeting #2 Suggested approach to Council's review Discussion of Council's general impression of draft Specific questions/ comments of Council June 19th, 2018 APPROVAL Meeting #3 Environmentally Sensitive Lands '94 plan, process, results Community input during this update process 2018 Update process Overview of Chapter 2 Lands recommended for acquisition/protection Methods for protecting sensitive lands Action Items/Implementa- tion Steps Implications/relationship of Chapter 2 with rest of the plan Summary of refinements Date TBD 1 Refine Draft Follow up as necessary Meeting #4 Town -Owned Lands '94 plan, process, results Community input during this update process 2018 Update process Overview of Chapter 3 Existing town lands and lands recommended for potential acquisition Action Items and Implementation Steps Implications/relationship of Chapter 3 with rest of the plan Summary of refinements Date TBD Refine Draft Follow up as necessary Meeting #5 Trails '94 plan, process, results Community input during this update process 2018 Update process Overview of Chapter 4 Proposed trail ideas/ trails dropped from consideration Action Items and Implementation Steps Implications/relation- ship of Chapter 4 with rest of the plan Summary of refinements Date TBD Refine Draft Follow up as necessary Meeting #6 Presentation of revised plan Consideration of resolution for approval TOWNaFval�'' ar�uN s. ire ,.. 2018 VAIL OPEN LANDS PLAN UPDATE Town Council Koviow Process TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Commercial Ski Storage Review PRESENTER(S): Jonathan Spence, Senior Planner BACKGROUND: The purpose of this discussion is to update the Vail Town Council regarding the Town's policy concerning the regulation of commercial ski storage, ski valet and ski concierge services. The desired outcome of this discussion is for the Town Council to recommend that the proposed amendments be reviewed by the Planning and Environmental Commission for a recommendation prior to returning to the Town Council in the form of an ordinance. ATTACHMENTS: Description Staff Memorandum A. Staff Memorandum to the PEC, 10-09-2017 B. PEC Meeting Minutes, 10-09-2017 June 19, 2018 - Page 129 of 39( TOWN OF VAIL' Memorandum TO: Vail Town Council FROM: Community Development Department DATE: June 19, 2018 SUBJECT: Commercial Ski Storage Work Session I. PURPOSE The purpose of this worksession is to update the Vail Town Council regarding the Town's policy concerning the regulation of commercial ski storage, ski valet and ski concierge services. The desired outcome of this discussion is for the Town Council to recommend that the proposed amendments be reviewed by the Planning and Environmental Commission for a recommendation prior to returning to the Town Council in the form of an ordinance. Staff has encouraged a policy that is focused on the following elements: • Guest Service consistent with the Vail brand; • Considerate to existing and future business models; • Considerate of the aesthetic expectations of our guests and residents; • Considerate of pedestrian and vehicular safety; and • A policy that is fair, consistent, understandable and easily enforceable. To this end, staff has worked with Jeff Babb of Vail Resorts and Alison Wadey of the Vail Chamber and Business Association to propose minor amendments to the Vail Town Code that will further facilitate the elements of the policy. We have also worked previously with a group of ski shop owners and managers to obtain input on the issues relating to ski storage. The purpose of the amendments is to: • Provide further clarification as to what is, and is not, considered commercial ski storage; and • A clarification regarding ski storage that is part of a lodge or dwelling unit. It is our belief that these changes, although minor, provide the needed clarifications regarding what does and does not constitute commercial ski storage while allowing the continuation of services consistent with guest expectations and the Vail brand. June 19, 2018 - Page 130 of 39( 11. BACKGROUND The Town of Vail and its regulations of ski storage, ski valet and ski concierge services have not kept pace with the evolving nature of the ski industry. As a result, the Town is experiencing the following challenges with the current regulations on commercial ski storage: • Regulations that may be ambiguous and vague • Regulations that appear to be inconsistent with evolving customer expectations; • Regulations that may be difficult and/or impractical to enforce, resulting in a perception of inconsistent enforcement; and On August 1, 2017, the Community Development Department presented a report to the Town Council on Commercial Ski Storage to engage the Council in a discussion regarding the Town's policy concerning commercial ski storage, ski valet and ski concierge services. At the end of the discussion, Town Council supported the creation of a Task Force consisting of business owners and managers in Vail's ski and lodging industry, and Town staff. The mission of the Task Force was to study this issue in greater detail, and provide feedback to the Town Council on amendments that may be needed to the Town's current regulations. Fourteen members of the local ski and lodging industry signed up for the Task Force, and several others contacted the Community Development Department after the August 1, 2017 meeting, expressing interest in participating. Following are members of the Task Force that attended at least one of these meetings: Chris Cremer Intrawest / Ski Haus Jeff Evans Christy Sports Jeff Babb Vail Resorts Marco Valenti Vail Resorts Retail Scott Gubrud Four Seasons Brent Martin Four Seasons Jacob Bangston Sebastian Base Camp Jay Lucas Ski Base Tom Neyens Ski Valet Zack Meyers Arrabelle Tom Higgins American Ski Exchange Chris Howe Ski Butlers / Antlers Alison Wadey Vail Chamber and Business Association Jenn Bruno Vail Town Council Kevin Foley Vail Town Council Task Force meetings were held on August 18, August 23, and August 25, 2017. Based on input from the Task Force at these meetings, and tours of the some of the Town of Vail Page 2 June 19, 2018 - Page 131 of 39( participating businesses, the Community Development Department and the Task Force developed recommendations for the Town Council to consider. On September 5, 2017, the Community Development Department and Task Force presented their recommendations to the Town Council. The Town Council supported the recommendations, and directed staff to begin to draft text amendments to implement the changes. On September 11, 2017, the Community Development Department presented the Commercial Ski Storage Task Force's recommendations to the PEC. The PEC requested more time to review specific code language, and requested that this topic return for further discussion. On September 25, 2017, the Community Development Department presented the Commercial Ski Storage Task Force's recommendations to the PEC. The PEC requested site visits to several of the ski shops, ski valet services and ski clubs impacted by these regulations. A tour of these properties was scheduled for October 9, 2017 as part of the PEC meeting. On October 9, 2017 the Planning and Environmental Commission further reviewed the proposed recommendations of the Task Force, expressing concerns with the proposed changes and possible unintended consequences, particularly as related to expanding allowable commercial ski storage to building levels other than the basement/garden levels and the placement of ski racks within pedestrian or other established easements. The staff memorandum and minutes from this meeting are included as Attachments A and B. III. PROPOSED CODE LANGUAGE Based upon the concerns expressed by the PEC and in further discussions and coordination with the Vail Resorts and the Vail Chamber and Business Association, a decision was made not to expand permitted locations for commercial ski storage and to not codify the relationship between ski racks and pedestrian or other easements. This decision reflected considerable concerns related to the unintended consequences of expanding allowable locations for commercial ski storage and the business community's long reliance on the existing regulations. It was determined that the use of existing regulations related to Outdoor Storage and the examination of any conflicting easements was best done on an individual basis. In an effort to provide the community, retailers and code enforcement with a better understanding of what does and does not constitute commercial ski storage, staff, Vail Resorts and the Vail Chamber and Business Association recommend the following additional language be added to the definition section (Section 12-2-2) of the Vail Town Code. New language proposed is shown in bold. Town of Vail Page 3 June 19, 2018 - Page 132 of 39( COMMERCIAL SKI STORAGE/SKI CLUB: Storage for equipment (skis, snowboards, boots and poles) and/or clothing used in skiing related sports, which is available to the public or members, operated by a business, club or government organization, and where a fee is charged for hourly, daily, monthly, seasonal or annual usage. This use may have, but does not require, the following components: A. Personal lockers, B. Boot dryers, C. Ski storage racks, D. Ski tuning, E. Food and beverage service, F. Areas for congregation and/or socializing, G. Restrooms and/or shower facilities, H. Nonwinter activities, I. Concierge ski services, J. Retail sales, K. Business center. Ski storage that is part of a lodge, or dwelling unit, in which a fee is not charged and is located within the lodge or dwelling unit, is not considered commercial ski storage/ski club. The following activities, when accessory to a retail operation, shall not be considered ski storage: A. The outdoor display of skis or skiing related equipment that is available for sale, available for rent, rented or recently serviced. Outdoor display is subject to requirements of Section 12-14-21: OUTDOOR DISPLAY OF GOODS. B. The indoor storage, on levels of a building other than the basement or garden level, of skis or skiing related equipment that is available for sale, available for rent, rented from the same business or recently serviced. Town of Vail Page 4 June 19, 2018 - Page 133 of 39( IV. NEXT STEPS Following direction from the Town Council, Community Development will present the proposed revisions to the Planning and Environmental Commission for their recommendation before proceeding to the Town Council for two readings of an adopting ordinance. V. ATTACHMENT A. Staff Memorandum to the PEC, 10-09-2017 B. PEC Meeting Minutes, 10-09-2017 Town of Vail Page 5 June 19, 2018 - Page 134 of 39( TOWN OF VAIL' Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: October 9, 2017 SUBJECT: Commercial Ski Storage - Update I. PURPOSE The purpose of this memo is to update the Planning and Environmental Commission (PEC) on issues and progress relating to the Town's commercial ski storage regulations and to present a draft of the text amendments necessary to update these regulations. There are also a few questions for the PEC to help determine the direction of these regulations. The PEC is asked to review the questions, and draft text amendments and provide feedback on changes or additional information that may be necessary before moving forward with a formal prescribed regulations amendment. 11. BACKGROUND The Town's current regulations of commercial ski storage, ski valet and ski concierge services have not kept pace with the evolving nature of the ski industry. As a result, the Town is experiencing the following challenges with the current regulations on commercial ski storage: • Regulations that are ambiguous and vague • Regulations that are inconsistent with evolving customer expectations; • Regulations that are difficult and/or impractical to enforce, resulting in a perception of inconsistent enforcement; and • Regulations that may have resulted in unintended consequences, most notably considerable storage of ski equipment outside that has both safety and aesthetic implications. On September 5, 2017, the Community Development Department presented the Commercial Ski Storage Task Force's recommendations to the Town Council, which June 19, 2018 - Page 135 of 39( included a recommendation to not change the existing policy on commercial ski storage. The Town Council supported the recommendations, and directed staff to begin to draft text amendments to implement the changes. On September 11, 2017, the Community Development Department presented the Commercial Ski Storage Task Force's recommendations to the PEC. The PEC requested more time to review specific code language, and requested that this topic return for further discussion. On September 25, 2017, the Community Development Department presented the Commercial Ski Storage Task Force's recommendations to the PEC. The PEC requested site visits to several of the ski shops, ski valet services and ski clubs impacted by these regulations. A tour of these properties is scheduled for October 9, 2017 as part of the PEC meeting. (Please see the attached schedule for more information on the locations and estimated times for the tour.) III. RECOMMENDATIONS OF THE TASK FORCE The current zoning regulations permit Commercial Ski Storage/Ski Clubs only in the basement or garden level of a building in the following districts: • Commercial Core 1 (CC1) • Commercial Core 2 (CC2) • Lionshead Mixed Use -1 (LMU-1) • Lionshead Mixed Use -2 (LMU-2) • Ski Base Recreation -2 (SBR -2) Following is a summary of the Task Force recommendations: • Keep the existing horizontal zoning in place, which only allows Commercial Ski Storage and Ski Clubs as a permitted use on the basement or garden level of a structure • Add graphics to improve the definitions for the following: ➢ First floor of street level ➢ Basement or garden level • Separate the definitions for Commercial Ski Storage and Ski Club • Create a separate definition for Ski Storage Lockers • Set time of day limits on the placement of ski racks outside of a business • Do not set limits on the number of racks placed on private property • Ensure that public pedestrian easements are not blocked by ski racks • Consider removing code language on outdoor displays stating that an outdoor display "shall not visually detract from or block storefront or shop window" • Clarify that a building used for delivery of skis to guests of a hotel, which is separated from the hotel property, is considered Commercial Ski Storage (i.e. Four Seasons at Gorsuch on Wall Street) Town of Vail Page 2 June 19, 2018 - Page 136 of 39( IV. WHAT ARE THE IMPACTS OF THESE REGULATIONS? Depending on the amendments that are finally adopted, there may be impacts to local business, the guest experience, code enforcement, or other unintended consequences. Action Positive Impact Negative Impact TIME Time of day limits on the placement of ski racks outside of a business Achieves policy objective. Clearly indicates when racks of skis can be placed outside. Ensures ski racks are not outside all the time. May improve safety and aesthetics. Some business may operate outside the set time limits. PLACE Keep existing zoning that only allows ski storage in basements Maintains vibrancy of retail shops and restaurants on street level Guests must walk up stairs in ski boots carrying skis. Reduced number of locations for ski storage. Prohibit placing racks on pedestrian easements Ensures safe passage for pedestrians and emergency vehicles Some properties are surrounded by easements, and would have no place for ski racks — Arrabelle; Concert Hall Plaza Action Positive Impact Negative Impact Clarify that a ski storage building separated from the hotel property is considered Commercial Ski Storage, and is not exempt from Commercial Ski Storage regulations Easier to understand if regulations are more specific Change applies only to one property at this time. MANNER No limit on number of racks Allows business owner to determine what is best for the business Potential negative impact on aesthetics. OTHER CODE CLARIFICATIONS Add graphics to improve understanding of definitions Easier to understand There may be impacts to other sections of Town Code by amending definitions. Separate the definitions for Commercial Ski Storage and Ski Club Easier to understand Create a separate definition for Ski Storage Lockers Easier to understand Remove language on visually detracting or blocking storefront or shop window This language in the Outdoor Display section of the code is already vague, and may be difficult to enforce May result in more clutter, and less visibility of display windows. Conflicts with the Town policy objective of maintaining vibrancy and economic vitality in the commercial cores. Town of Vail Page 3 June 19, 2018 - Page 137 of 39( After further consideration of these changes and clarifications, the Staff and Task Force request feedback on the following questions in order to have clarity on these regulations: 1. Several businesses in Town currently place racks of skis outside their business during the day, and then roll these racks onto the first floor of the business at night, when the business is closed. These are usually racks for skis that are rented to a customer, and then returned to the same rental shop each night. In some cases, these racks may be for skis belonging to hotel guests, where the hotel has an agreement with the ski shop for storage of the skis. • Is the placement of racks of skis inside a business when the business is closed considered "Commercial Ski Storage"? If it is, then it is currently prohibited on the first floor. • How is this operation distinguished from storage of private skis for an individual? Does it matter if the skis are rented from the same business? • If it is not considered "Commercial Ski Storage", then what is it? • Is the PEC comfortable with additional businesses following this business model, which may lead to more floor area dedicated to ski racks, and less floor area dedicated to retail sales? • There may also be fire and safety issues with too many racks of skis blocking emergency access inside a business. • Limits on the number of racks, or a maximum area, could be implemented. But some businesses selected their locations due to the amount of outdoor space available for display, and limiting the number or area of racks would impact these businesses. 2. The Task Force recommended setting time limits on the placement of racks of skis outside a business. The recommended time limits are from 7:00 AM until 9:00 PM. This timeframe was recommended to allow skis to be placed outside before the lifts open, and late enough that it allows a business to remain open late, if they desire, without brining the skis in while the shop is open. • Is 7:00 AM — 9:00 AM a reasonable timeframe to allow outside racks of skis? 3. Ski Clubs are currently permitted only in the basement or garden level. There is at least one Ski Club that currently operates on upper level of a building, which was permitted as the result of a determination of similar use by a previous Council. In that case, the Ski Club was determined to be similar to an "Eating and drinking establishment". Many ski clubs have a significant ski storage aspect to the club. • Should Ski Clubs be permitted on the second floor or above? Town of Vail Page 4 June 19, 2018 - Page 138 of 39( • If so, this would be a change in policy. • What are the impacts of allowing Ski Clubs on the second floor or above? • The Task Force recommended no policy changes. 4. The Task Force recommended adding language to prohibit placement of ski racks on pedestrian easements. After further research, Staff has determined that many developments in Vail Village and Lionshead are surrounded by pedestrian easements. For example, Arrabelle at Vail Square, the Hill Building, and Concert Hall Plaza each have significant pedestrian easements in front of shop entrances. Prohibiting racks of skis on easements would severely impact businesses that operate in these developments. • The purpose of a pedestrian easement is to ensure that the public has legal and safe access through private property. • Should placing racks of skis on pedestrian easements be prohibited? • If racks of skis on pedestrian easements are allowed, what is the impact on pedestrian circulation? • Is there a size or number of racks that would be acceptable? • This language may not be needed, as each easement is different and requires a case-by-case review, and may require a legal opinion based on the specific language in the easement document. 5. The Task Force recommended that Commercial Ski Storage and Ski Clubs be defined separately, to improve clarity in the regulations. During staff's review of this recommendation, it was determined that there exists very few differences between the two uses and those differences do not necessitate different regulatory approaches. As such, staff believes that separate definitions are not warranted. • Should there be separate definitions of Commercial Ski Storage and Ski Club? • Unless these uses will be regulated differently, there may be no reason to separate the definitions. Following are the proposed text amendments, based on the recommendations of the Task Force and as previously presented to the PEC: (New language is shown in bold and underline. Language proposed for removal is shown in strikethrough.) Title 8 — Outdoor Display on Town Property 8-7-1: PURPOSE: The purpose of this chapter is to provide standards for the licensed use of town Town of Vail Page 5 June 19, 2018 - Page 139 of 39( owned property by retail establishments for outdoor display of goods. Businesses that are located in buildings without adequate privately owned exterior space may obtain a license to use adjacent town owned property for outdoor display of goods, for the purpose of increasing the vibrancy and economic vitality of the commercial cores. (Ord. 32(2007) § 2) 8-7-2: DEFINITIONS: ADMINISTRATOR: The director of the department of community development and/or his or her designee that administers and enforces the guidelines outlined in this chapter. FRONTAGE, BUSINESS: The horizontal, linear dimension of any side of an above grade level that faces a major vehicular or pedestrian way and has its own public entrance for the exclusive use of said business. OUTDOOR DISPLAY: A temporary outdoor arrangement of objects, items, or products representative of the merchandise sold or rented by a retail establishment, and further regulated by section 12-14-21 of this code. PUBLIC WAY: Means and includes a public street, easement, right of way, highway, alley, way, place, road, or bike path; and any nonexclusive utility easement. RETAIL ESTABLISHMENT: Any licensed business within the town of Vail with a physical location that is open to the public for the purpose of selling, leasing or renting tangible personal property or services at retail. (Ord. 32(2007) § 2) 8-7-3: OUTDOOR DISPLAY OF GOODS REGULATED: It shall be unlawful to place or maintain any outdoor display of goods on town owned property or on other publicly owned sidewalks or rights of way without complying with the provisions of this chapter. (Ord. 32(2007) § 2) 8-7-4: PERMIT REQUIRED: It is unlawful for any person or retail establishment to utilize town owned property or other publicly owned sidewalks or rights of way without first securing an outdoor display on public property permit. Such permit shall be issued by the administrator and shall be pursuant to the requirements of this chapter. Permits may be approved for a time period of up to two (2) years. Permits shall be automatically renewed for additional two (2) year terms unless otherwise terminated. Prior to final approval of a permit, the retail establishment shall enter into a license agreement with the town of Vail, to be executed by the town attorney. Permit applications, application requirement, application fees and Town of Vail Page 6 June 19, 2018 - Page 140 of 39( license fees are on file with the department of community development. (Ord. 32(2007) § 2) 8-7-5: ADMINISTRATIVE ACTION: The administrator shall review the application and make a determination of approval, approval with modifications, or denial within thirty (30) days of submittal of a complete application. The determination by the administrator shall become final at the next planning and environmental commission public hearing following the administrator's decision, unless the decision is called up for review by the commission. Determinations shall be based on the criteria in section 8-7-6 of this chapter. All appeals shall follow the procedures outlined in section 12-3-3, "Appeals", of this code. (Ord. 32(2007) § 2) 8-7-6: CRITERIA FOR DECISION: Outdoor display of goods on town owned property or on publicly owned right of way shall be lawful at specific locations for use by a specific retail establishment approved by the administrator. Retail establishments may be allowed to utilize town owned property for the use of outdoor display should the following conditions be met: A. Zone District: The retail establishment shall be located in one of the following zone districts: 1. Commercial core 1 (CCI) district. 2. Commercial core 2 (CC2) district. 3. Lionshead mixed use 1 (LMU-1) district. 4. Lionshead mixed use 2 (LMU-2) district. 5. Ski base/recreation 2 (SBR2) district. B. Area: The area of town owned property to be utilized shall be a maximum of twenty (20) square feet for retail establishments. Businesses displaying bicycles may be permitted to license additional square footage of town owned property at the discretion of the administrator. C. Location: The property to be licensed shall be a contiguous piece of property that is directly adjacent to the business frontage. D. Circulation: The use of town owned property for outdoor display shall not impede circulation and thus, shall not block or encroach upon the required ingress/egress of doorways, walkways, stairways, and parking or loading/delivery spaces. The placement of ski racks on pedestrian or vehicular access easements is prohibited. Town of Vail Page 7 June 19, 2018 - Page 141 of 39( E. Street And Sidewalk Width: A minimum street width of twenty two feet (22') shall be maintained in order to allow for emergency vehicle access. Sidewalks shall remain a minimum width of six feet (6). Connection of exit discharge to the public way, as required by the adopted building code, shall not be blocked. F. Public Safety: The use of town owned property for outdoor display shall not pose any risks to public safety. The use of town owned property for outdoor display shall not block or encroach upon any fire lane, fire staging area, and shall maintain a minimum distance to fire hydrants of seven feet (7') to side or rear, and fourteen feet (14') to the front. G. Maintenance Access: The use of town owned property for outdoor display shall not block or impede street sweeping, snow removal or snow storage/loading operations. The use of town owned property for outdoor display shall not block access to trash receptacles, dumpsters, mailboxes, manholes, water valves, flowerbeds or other landscape areas. H. Aesthetics: The use of town owned property for outdoor display shall not negatively impact established view corridor or acknowledged "postcard" images and shall not visually detract from, or block, storefront or shop windows. 1. Lack Of Available Space: Retail establishments may only be located on a site without twenty (20) square feet of privately owned exterior space adjacent to the business frontage. J. Outdoor Display Fixtures: Outdoor display fixtures shall be freestanding, temporary in nature, and shall be removed from the exterior location when the business is closed. K. Code Compliance: All aspects of the outdoor display shall remain in compliance with this code and the Vail comprehensive plan. (Ord. 32(2007) § 2) L. Ski Racks: The outdoor placement of racks used for display of skis or the distribution and/or collection of rental skis, shall be prohibited between the hours of 9:00 PM and 7:00 AM. Title 12 — Definitions 12-2-2: DEFINITIONS OF WORDS AND TERMS COMMERCIAL SKI STORAGE/SKI CLUB: Storage for equipment (skis, snowboards, boots and poles) and/or clothing used in skiing related sports, which is available to the public or members, operated by a business, club or government organization, and where a fee is charged for hourly, daily, monthly, Town of Vail Page 8 June 19, 2018 - Page 142 of 39( seasonal or annual usage. This use may have, but does not require, the following components: A. Personal lockers, B. Boot dryers, C. Ski storage racks, D. Ski tuning, E. Food and beverage service, F. Areas for congregation and/or socializing, G. Restrooms and/or shower facilities, H. Nonwinter activities, 1. Concierge ski services, J. Retail sales, K. Business center. Ski storage that is part of a lodge, or dwelling unit, in which a fee is not charged, is not considered commercial ski storage/ski club. A building separated from the hotel property that is used for ski storage or delivering skis to a guest is considered commercial ski storage, and is not exempt from this definition. Ski Club - A private membership organization, catering exclusively to members and quests for social, recreational and athletic purposes, where membership requires a fee on daily, monthly, seasonal or annual basis, and which is focused primarily around skiing and similar winter outdoor sports. Ski Storage Lockers - Storage for equipment (skis, snowboards, boots and poles) and/or clothing used in skiing related sports, located within a designated enclosure or cabinet which is available hourly, daily, monthly, seasonal or annual usage. Title 12 — Outdoor Display on Private Property 12-14-21: OUTDOOR DISPLAY OF GOODS: Town of Vail Page 9 June 19, 2018 - Page 143 of 39( A. Purpose: The purpose of this section is to establish regulations for the outdoor display of goods by retail establishments. B. Applicability: Outdoor display of goods shall be permitted by retail establishments in the following zone districts and shall be prohibited in all zone districts not listed: 1. Housing (H) district; 2. Commercial core 1 (CC1) district; 3. Commercial core 2 (CC2) district; 4. Commercial core 3 (CC3) district; 5. Commercial service center (CSC) district; 6. Lionshead mixed use 1 (LMU-1) district; 7. Lionshead mixed use 2 (LMU-2) district; 8. Ski base/recreation 2 (SBR2) district. C. Permit Not Required: Outdoor display on private property, where permitted by the provisions of this title, are not subject to design review. A permit is required to obtain a license to utilize town owned property for outdoor display of goods by retail establishments, per title 8, chapter 7 of this code. D. Requirements For Outdoor Display: Where permitted, outdoor display shall be subject to the following limitations: 1. Location: The area used for an outdoor display shall be located directly in front of the retail establishment displaying the goods. Outdoor display shall be entirely upon the establishment's own property unless the retail establishment is permitted to utilize town owned property, per the requirements in title 8, chapter 7 of this code. 2. Circulation: Outdoor display shall not impede circulation and thus, shall not block or encroach upon the required ingress/egress of doorways, walkways, stairways, and parking or loading/delivery spaces. The placement of ski racks on pedestrian or vehicular access easements is prohibited. 3. Street And Sidewalk Width: A minimum street width of twenty two feet (22') shall be maintained in order to allow for emergency vehicle access. Sidewalks shall remain a minimum width of six feet (6). Connection of exit discharge to the public way, as required by the adopted building code, shall not be blocked. 4. Public Safety: Outdoor display shall not pose any risks to public safety, shall not block or encroach upon any fire lane, and shall maintain a minimum distance to fire hydrants of seven feet (7') to side or rear, and fourteen feet (14') to the front. Town of Vail Page 10 June 19, 2018 - Page 144 of 39( 5. Aesthetics: Outdoor display shall not negatively impact established view corridors or acknowledged "postcard" images and shall not visually detract from or block storefront or shop window. 6. Outdoor Display Fixtures: Outdoor display fixtures shall be freestanding, temporary in nature, and shall be removed from the exterior location when the business is closed. 7. Height: No part of any outdoor display shall extend more than six feet (6') above existing grade. 8. Signage: Sale signs may be permitted on outdoor displays, as regulated by subsection 11-6-3F of this code. No other signage is permitted on or adjacent to outdoor displays that is not otherwise approved by the administrator, subject to the regulations of title 11 of this code. 9. Cardboard Boxes Prohibited: Outdoor display of goods shall not include any cardboard boxes, unless part of individual packaging of goods. 10. Code Compliance: All aspects of the outdoor display shall remain in compliance with this code and the Vail comprehensive plan. (Ord. 32(2007) § 13) 11. Ski Racks: The outdoor placement of racks used for display of skis for sale or the distribution and/or collection of skis for storage, shall be prohibited between the hours of 9:00 PM and 7:00 AM. V. NEXT STEPS The next step in this process is for the Community Development Department to present a Prescribed Regulation Amendment to the Town Council on October 17, 2017. Following are the upcoming meeting dates on this topic: • Town Council - October 17, 2017 — Town Council — 1st Reading of Ordinance on text amendments • Town Council - November 7, 2017 — 2nd Reading of Ordinance on text amendments • November 17, 2017 — Vail Mountain Opening Day Town of Vail Page 11 June 19, 2018 - Page 145 of 39( Commercial Ski Storage Tour October 9, 2017 1:00 PM - Depart from Vail Municipal Building (All times are estimated) Lionshead 1:05 PM - Arrabelle at Vail Square (Meet at Tavern on the Square) 1:20 PM - Ski Base, 610 W. Lionshead Circle 1:30 PM - Ski Valet, 616 W. Lionshead Circle Vail Village 1:45 PM - Four Seasons / Gorsuch, 227 Wall Street 2:00 PM - Ski Haus, 254 Bridge Street 2:15 PM — Vail Gondola Club, 298 Hanson Ranch Road 2:30 PM - Base Camp — Mike Brumbaugh, 298 Hanson Ranch Road 2:45 PM - Vista Bahn Ski Rentals, 278 Hanson Ranch Road Town of Vail Page 12 June 19, 2018 - Page 146 of 39( TOWN Ofe PLANNING AND ENVIRONMENTAL COMMISSION October 9, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 1 Call to Order Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, and Brian Stockmar Absent: Karen Perez and John Rediker Site Visits: 1. Commercial Ski Storage — Various Locations 2. Open Lands Plan — Trails 2. A request for a recommendation to the Vail Town Council of an application establishing Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, and related uses and improvements, located at 430 and 434 South Frontage Road (Vail Mountain View Residences on Gore Creek)/ Lot 1, Vail Village Filing 5, formerly known as part of Lot 1, a Resubdivision of Tract D, Vail Village Filing 5, and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Motion: Table to October 23, 2017 First: Gillette Second: Stockmar Vote: 5-0-0 3. A request for the review of two (2) variances in accordance with the provisions of Section 12-17, Variances, Vail Town Code. These variances include: (1) a variance from Section 12-6B-6 Setbacks, Vail Town Code, to allow for the construction of a single family home with a five foot (5') side yard setback where fifteen feet (15') is required; and (2) a variance from Section 14-10-4-B Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, to allow a deck within five feet (5') of grade with a two foot, six inch (2'-6") setback where a seven foot, six inch (7'-6") setback is required, located at 307 Rockledge Road / Parcel B, Block 7, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0040) Applicant: 307 Rockledge LLC, represented by Mauriello Planning Group Planner: Matt Panfil Motion: Approve with Conditions June 19, 2018 - Page 147 of 39( First: opposed) Conditions: Stockmar Second: Lockman Vote: 4-1-0 (Gillette 1. Approval of these variances is contingent upon the applicant obtaining Town of Vail design review approval for this proposal; and 2. The applicant shall clearly demonstrate, via an Improvement Location Certificate (ILC), to the Community Development Department prior to requesting a final planning inspection that improvements have been constructed per plan. Panfil discussed the history of the property, the application, and the criteria for approval of a variance. Stockmar — Asked a question concerning the existing access easement. Panfil — Provided clarification and referred the question to the applicant. Dominic Mauriello, representing the applicant, provided a presentation detailing the property history and the requested variances. A review of the criteria was included. Lockman asked about the private easement. Panfil provided details. Neubecker provided the commission with some guidance concerning the application, and the review criteria on the variance. Determination should be based on criteria in code, not on past approvals or removal of nonconformities. Stockmar — Stated his belief that the application meets the criteria for approval. Gillette — Views the request as a special privilege. The private easement on the east side of the property should not be a factor. Hopkins — Stated that it is a difficult site due to its configuration. She supports the application. Lockman — While the PEC should be careful with variances for redevelopment, he supports the application based on the limited building area of the site. Kurz — Stated that he believes the variances are a reasonable request. 4. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2, Definitions of Words and Terms, Vail Town Code, to amend and clarify the definitions of Commercial Ski Storage, Ski Club, First Floor or Street Level, and Basement or Garden Level; to create a new definition for Ski Storage Lockers; to amend Section 12-14-21 Outdoor Display of Goods concerning ski racks, and setting forth details in regard thereto. (PEC17-0042) June 19, 2018 - Page 148 of 39( Applicant: Town of Vail Planner: Chris Neubecker Motion: Table to a Date Uncertain First: Gillette Second: Stockmar Vote: 5-0-0 Neubecker began his presentation by describing existing confusion among businesses, Community Development staff, and Code Enforcement staff regarding ski storage and associated business operations and how such operations relate to Town Code. Referring to the staff memo for the agenda item, Neubecker outlined recommendations from the Ski Storage Task Force and specific questions for the PEC. Recommendations included: the continued use of horizontal zoning which does prohibits ski storage on the ground floor or second floor, establish hours of operation for outdoor ski storage, prohibition of ski racks on pedestrian easements (to be reviewed on a case-by-case basis), and separate definitions for ski storage and ski clubs where the existing Town Code combines both uses into one definition. Neubecker stated that within the staff memo there is proposed language for a text amendment that would incorporate the Task Force's recommendations. Kurz — Asked if the proposed changes address all of the action items established by the Task Force. Neubecker responded that the proposed language represents the recommendations of the Task Force, but staff believes that after further consideration it may be best that some of the recommendations of the Task Force not be incorporated into a text amendment. Lockman — Asked for clarification regarding the placement of ski racks within easements. Neubecker responded that while the Task Force recommended a blanket language prohibiting ski storage in easements, staff's recommendation would be to not include such blanket language and instead review the language of each individual easement. Additional discussion occurred between Neubecker and multiple Commissioners regarding the use of the ground floor for ski storage by hotels and lodges. Gillette — Outlined what he felt were several different issues within the general topic of ski storage. It is important to remember that the Town is a ski town and there will be skis visible to the public. Believes there should be no distinction between rental skis versus for -sale skis versus privately -owned skis. During business hours the ground floor should remain commercial, but does not care if skis are stored inside on the ground floor when the business is closed. There may no longer be enough storage space below grade for all of the skis in Town. Does not believe hotels should be able to have a physical space separate from their structure that serves only ski services and has no accommodation units. Stockmar — Asked for clarification as to the origins of the prohibition of storage on the second floor. Spence responded that part of the prohibition is based on the desire for tax -generating services on the second floor. Gillette — Stated that an additional issue for discussion is the use of ski racks outside of June 19, 2018 - Page 149 of 39( a business. Believes there should be a permitting system for the use of outdoor ski racks, regardless of whether the skis are for rent, sale, or storage. Neubecker outlined the argument of some business owners that allowing inside storage on the ground floor during non -business hours creates a competitive disadvantage to those businesses that comply with the existing regulations. Mike Brumbaugh, Venture Sports — For the properties he manages the concern is that they are placing ski racks on private property, but they may be on pedestrian easements. Gillette asked for his opinion on permits for ski racks. Brumbaugh stated that he would be willing to pay for such a permit if the fee was reasonable. Chris Cremer, SkiHaus — Stated that short-term ski storage is taxable, but long-term, over 30 days, is non-taxable. He feels amending ski storage is like opening a Pandora's Box with some unforeseeable impacts on businesses. He stated that businesses will keep adapting to customers' increased demands for customer service. A lengthy discussion was held regarding the operation of ski storage and associated businesses. Hopkins — Stated that there was once a concern that all of the ground floor business on Bridge Street would be t -shirt shops and is wondering if there is an actual concern that all ground floor businesses would become ski storage if it was permitted on the ground floor. Cremer believes that there is a limited demand for ski storage that would not result in all ground floor businesses switching to ski storage operations. Mike Brumbaugh— Stated that there are very few second floor storage operations that were able to get approved, but the PEC has the ability to deny such operations if they were to be requested today. Jeff Babb, Vail Resorts — Original intent of the Ski Storage Task Force was to clarify existing regulations and to analyze how changing customer expectations will impact such regulations. Believes that it might be necessary to postpone making changes and examine how operations can be improved over the upcoming ski season. Cautioned the PEC about the legality of including language that prohibits ski racks on pedestrian easements. Brent Martin, Four Seasons — Stated that the business intent is to provide what customers demand and it is difficult and expensive to do so. The current code is not up to date with the services today's customers expect. Believes that second floor ski clubs can add to the vibrancy of the town. Gillette — Believes the Town needs to adjust permits and taxes to create a more even playing field. Kurz — It is such a complex issue that it might take additional time to complete any changes. Is encouraged by the discussions that have occurred to date. Asked if the rest of the PEC felt the item was ready to forward to the Town Council or if they felt more time was needed. Asked staff if delaying a recommendation would penalize any businesses this upcoming ski season. Neubecker stated that lack of clarity is never a good thing and asked that if the PEC were to delay a recommendation, to provide additional information necessary for the PEC to be comfortable to make a recommendation. June 19, 2018 - Page 150 of 39( Gillette — Does not believe that what has been presented to the PEC will be effective. Recommendations need to be equitable so that any businesses on the second level would cost more than basement level. Also, a permitting system for outside ski racks should be established. If regulations are not enforceable, do not write them. Lockman — Objective data such as locker occupancy and use of easements would be beneficial. Gillette — Believes the Town should be less concerned about what uses are permitted above the ground floor. Neubecker encouraged the PEC to answer the questions on page 4 of the staff memo. Stockmar — Does not feel he can make a recommendation yet on such a complex topic. Is concerned about rushing to a decision and creating unforeseen consequences. Neubecker asked what information was necessary to make a decision. Stockmar stated that there is no specific information he can cite that is needed, but needs time to take in and analyze the scope of the issues. Lockman — Asked if there were other items within the recommendations that the PEC agreed upon and would be comfortable forwarding to the Town Council. Hopkins stated that if the Task Force believes this would work, it might be beneficial to try these regulations for a year and reevaluate after the upcoming ski season. Hopkins asked Babb if he would be OK if the item was tabled. Babb responded that he does in fact believe that this issue may need more time for discussion and review. Gillette — Suggested another Task Force meeting. Mike Brumbaugh — Stated that there is still a level of uncertainty, especially regarding Code Enforcement, if the status quo were to remain. Jeff Babb — Is comfortable with forwarding the recommendations from the Task Force, except for the language regarding easements. Cremer — Suggested ongoing review of regulations throughout the upcoming ski season. Gillette — Stated he believes the PEC should recommend to the Town Council another round of Task Force meetings, in which second floor zoning regulations and potential changes to taxes and feed should be addressed. There was a lengthy discussion as to whether or not PEC was ready to make a recommendation to the Town Council, and if not, what additional information is needed or other topics need to be resolved by the Task Force. It was generally agreed that easements, the equitable use of outdoor ski racks, and second floor zoning need to be evaluated. 5. Approval of Minutes September 25, 2017 PEC Results June 19, 2018 - Page 151 of 39( Motion: Approve First: Lockman Second: Stockmar Vote: 5-0-0 6. Informational Update Open Lands Plan Update — Trails Tom Braun, Braun and Associates Kristen Bertuglia, Environmental Sustainability Manager Braun discussed a draft plan, and an update to be released on October 19. His presentation was to focus on the format of the plan on a very general level. He stated that it is important for the PEC to review the draft of the plan. The intent of the plan is to review and update the current plan, but not to completely rewrite the plan. The plan includes an Action Plan for use of town land, management of lands, trails, and actions to implement the plan. In this update trails, town lands and environmental sensitive lands, each have their own section. This is a subtle restructuring of the plan. There have been a lot of change since the plan was adopted 22 years ago, including significant growth in the community, and increased use of trails. Braun discussed some of the lands that the Town purchased years ago. The community supported these efforts, and emphasized the need to continue to purchase lands to advance the Town's environmental goals. The 1994 Plan identified techniques to protect land, including designated open space and conservation easements. The plan includes an inventory of lands to see how open lands and town lands can advance some of the goals of the community. Biodiversity is one of the recommendations of the plan. The team has performed an inventory of private, vacant lands, to see if any of these lands could advance the goals of the plan and community. Gregg Barrie, Town of Vail Senior Landscape Architect, was introduced to discuss trails. He stated that trail improvements were the second priority of the 1994 Plan. There are many different opinions on the Vail Trail towards east Vail. The team gathered information at the community scoping sessions, but did not get enough feedback to make specific recommendations on trails. The team then conducted more scoping sessions only on trails, ranging from long time locals to new residents. The team asked how the Town can accommodate all the varied wants and needs of the community. Another opportunity for feedback from the community will be held Wednesday, October 11. The goal is to have a more detailed trails plan that the 1994 Plan, including a trails vision, standards for trails (hiking and biking, trails, mixed use trails, etc.), identification of where trails can be improved, maintenance recommendations, and discussion of wildlife impacts from trails. There will be a component on how the Town can work with other jurisdictions. The Town will also work with Bill Andree from the Division of Wildlife. The trails plan will be a long and thoughtful process. Gillette — Are all trails multiuse? Barrie — Most are multiuse. Vail Mountain has a special use permit, and they have some trails for designated uses. The Town can work with the United States Forest Service to recommend certain trails for specific uses. June 19, 2018 - Page 152 of 39( Braun — Last year we had some meetings with pro and anti -trail users on opposite sides of the room. The intent is for the trail discussion to be more of a community discussion on trail issues. Stockmar — Did you discuss electrically assisted bikes? E -bikes will start to create an issue. Barrie — Some Forest Service trails allow motorized use, some allow only non - mechanized use. The plan will lean towards non -motorized. Braun — Action Plan will focus on action items and specific lands and actions to implement the goals. The plan update will address 12-14 items from the old plan that have not yet been addressed. There are a handful of parcels that the Town could potentially acquire for other community uses. The updated plan will discuss funding sources, Eagle County participation, and collaboration with Vail Resorts. Most trails in Crested Butte, Moab and Fruita are not built by the city, but by the participation of trail users groups. Barrie - Vail Valley Mountain Bike Association has pulled in several different groups, businesses, the hospital, etc, to adopt a section of the North Trail. The Forest Service review process would be needed to realign a section of the trail. This section could be done with volunteers, and a variety of funding sources. Gillette — A mini -excavator would be efficient to do trail work. Why doesn't the Town of Vail acquire this equipment and do the work? Barrie — It's Forest Service land. Cougar Ridge was a different story. If the work were to stay within 100 yards of the existing alignment, the NEPA process can be avoided. Town Council support would also be needed in order to spend money outside the town. 7. Adjournment Motion: Adjourn First: Gillette Second: Lockman Vote: 5-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. June 19, 2018 - Page 153 of 39( TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail America Days Update. PRESENTER(S): Mia Vlaar, Economic Devolopment Director, Mark Novak, Fire Chief ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Review Vail America Days planning with highlights about Council participation, sustainability efforts, Vail Health access, status and options for fireworks, and viewing route. ATTACHMENTS: Description Vail America Days Update June 19, 2018 - Page 154 of 39( TOWN OFD To: Vail Town Council From: Economic Development Department Date: June 19, 2018 Subject: Vail America Days TM 1. Vail America Days Update Parade and Town Council Participation Memorandum As part of Vail America Days, the Town of Vail celebrates Independence Day, welcoming residents and guests for the July 4th parade and surrounding festivities, resulting in one of our highest visitation days annually. This year's Parade Grand Marshals are Elaine and Art Kelton, and the theme is "America's Great Outdoors". The Town Council has traditionally participated in the parade, either by riding in cars, walking or biking the route and distributing candy and other goodies to parade viewers. The environmental department has worked closely with Highline Sports and Entertainment to positively impact the environment by reducing parade associated carbon emissions and waste. Staff has researched the recommendation by Councilman Foley on June 5 to distribute small American flags, and unfortunately was unable to identify sustainable, recyclable mini flags that met budget and timeline requirements. Staff suggests that Town Council distribute candy as it is ultimately consumed and leaves minimal waste. Vail Health Access Vail Health access from West Meadow Drive must remain accessible and will have impacts on the parade. Spectators will not be allowed to stop and view the parade on West Meadow Drive between the Skaal Haus condo building and the cul-de-sac to the west of the Vail Health entrance. Pedestrians will be requested to continue walking through the area. June 19, 2018 - Page 155 of 39( West Meadow Drive will be divided into two lanes; the north side for emergency vehicles accessing Vail Health and the south or the parade. There will be numerous Town of Vail Police, event staff, and security personnel in the area to ensure pedestrian traffic and emergency vehicle access to Vail Health. Sustainability Efforts The Town of Vail and events that occur in the Town of Vail are continuing to improve their sustainability practices. Vail America Days and event producer, Highline, have incorporated new sustainability efforts for 2018 including: Water filling stations • Event sponsor Gallegos has handed out water bottles in the past and has agreed to support water filling stations instead this year. Gas Vehicle Reduction Initiative • Parade participants are asked to reduce emissions by utilizing electric vehicles, hybrids, and other human powered forms of transportation if available. Event Souvenirs • The event producers are limiting the amount of event souvenirs such as balloons and other mass produced items that turn into waste post event. Other New Elements GMC has partnered with the event this year which allows for an additional announcing platform to be placed on the east side of the Gore Creek Drive and Bridge Street intersection. High Five Media will be live streaming the parade again this year but in a new and improved location. They will be located on a platform at the Lionshead Mall Entrance which will increase the quality of the content they are streaming significantly. Fireworks Display Fire Chief Mark Novak states that unless there is a marked change in both the weather regime and our fire/fuels indices, the Fire Department will be unable to issue a permit for the fireworks. The rapid growth of both the Bocco and Buffalo Mountain fires is demonstrative of how receptive fuels are to burning and their resistance to suppression. Highline Sports and Entertainment is working with staff and vendors to identify an alternative show including a laser light show and other options. Town of Vail Page 2 June 19, 2018 - Page 156 of 39( TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Update and Discussion on Community Bike Share PRESENTER(S): Mark Hoblitzell, Environmental Sustainability Coordinator ACTION REQUESTED OF COUNCIL: Does the Vail Town Council support the Climate Action Collaborative recommendation on bike share and use of staff time to develop a countywide bike share program? BACKGROUND: The Vail Town Council initially discussed bike share in a work session in August of 2016. Since that presentation, bike share has seen rapid growth, particularly with electric assist bikes, electric scooters, and dockless systems that can be launched at little to no cost to the community. Bike share programs exist in many resort communities such as Aspen, Avon, Jackson, Park City, and Sun Valley. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council support the CAC recommendation on bike share and direct staff to continue working with regional partners on the development of a countywide system. Staff will return with further discussions on system design, implementation, and budget. ATTACHMENTS: Description Memo Presentation June 19, 2018 - Page 157 of 39( TOWN OF VAIL. Memorandum To: Vail Town Council From: Community Development Department, Environmental Sustainability Date: June 19, 2018 Subject: Community Bike Share I. Purpose The purpose of this memo is to provide a status update to the Vail Town Council on bike share discussions occurring in Eagle County and information on programs in other resort communities. This presentation serves as an update to the August, 2016 discussion and includes the bike share recommendation from the Climate Action Collaborative for Eagle County. The Town Council will be asked to indicate a level of support for bike share in the Town of Vail and Eagle County. 11. Background The Vail Town Council initially discussed bike share in a work session in August of 2016. At the time, there was not interest in pursuing a study for bike share in the community. As part of that presentation, staff reached out to a number of bike rental operators to discuss possible concerns with a bike share program. Since the 2016 update, bike share has seen rapid growth, particularly with electric assist bikes, electric scooters, and dockless systems that can be launched at little to no cost to the community. Bike share programs exist in many resort communities such as Aspen, Avon, Jackson, Park City, and Sun Valley. Bike share in Eagle County and the town could supplement existing public transit systems, ease parking and traffic congestion, and improve livability in the Town of Vail, contribute to the Town Council goals of elevate the experience and sustainability, as well as compliment the Sustainable Destination project. Bike share would also support the following goals and objectives of the adopted Environmental Sustainability Strategic Plan: Goal #6 — Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. Objective #2 - Establish collaborative partnerships for improved use of mass transit. Objective #3 - Increase bicycle use and alternative low impact modes of transportation. June 19, 2018 - Page 158 of 39( III. Bike Share Overview What is Bike Share? Bike share is making bikes available for public users for short trips. Free community bike share first appeared conceptually as a way to expand transportation opportunities, particularly for trips too short for a motorized vehicle and too long to walk. The concept grew into a bike library (discussed below) and finally into today's version of station based or dockless bike share. Bike share has always been a transportation and quality of life initiative with goals beyond providing free bikes. Bikes can help ease congestion by reducing the need for cars and parking, provide additional transportation options and can be an option for the first and last mile issue with public transit; i.e. getting to and from a bus stop or park and ride on either end of the commute. 1. Free Community Bike Programs place bikes at various locations for community users. These bikes are painted a specific color or have distinct designs so users know which bikes are available for use. These programs have largely evolved into a more structured system with formalized check in/out procedures due to the tendency of free and unattended bikes to disappear through theft, inability to manage location of bikes, and unreported maintenance needs. This type of system also requires a group of regular volunteers or staff to maintain existing stock and acquire new bikes 2. Bike Library allows participants to register or sign out bikes from a centralized location. A deposit, small fee, or some form of sign out is used to ensure bikes are returned. This type of program ensures that bikes stay within the fleet and can minimize maintenance costs. These programs require a physical location to provide space to store the bikes. Volunteers or staff are needed to manage the inventory and check out process. Each library can determine the amount of time a bike may be checked out. Bikes in this type of system must be checked out and returned to the same location as opposed to a community bike program where bikes can be left anywhere. 3. Station based Bike Share features an automated check in/out based system that use kiosks and docking stations or smart bike technology where users can unlock bikes through mobile devices or on -bike technology. Station based bike share is typically fee- based and focuses on short duration trips. Technology is a prime feature of these programs from user interactivity to data collection that includes billing and usage statistics. Trips tend to be less than a half hour and typical distances range from 1-1.5 miles. 4. Dockless Mobility Assets have seen rapid growth the past two years and incorporate bikes or scooters that have either wheel locks or a lock -to system in which the bike or scooter can be immobilized when a trip is completed. These systems can include a variety of equipment from traditional bikes to electric -assist bikes and electric scooters. Companies operate a large volume of bikes in a community and GPS and demographic data to distribute and redistribute bikes. Dockless bike share, while providing a great service to users can create management challenges based on where equipment is left, in addition to dumping and maintenance issues. The City of Boulder has recently adopted an ordinance to license and permit dockless system with a goal of avoiding the negative issues associated with dockless systems and providing balance with their existing station based system. Town of Vail Page 2 June 19, 2018 - Page 159 of 39( IV. Bike Share in Mountain Resort Communities Currently, peer communities of Aspen, CO, Avon, CO, Eagle, CO, Jackson, WY, Park City, UT, and Sun Valley/Ketchum, ID have established bike share programs. All of these programs with the exception of Mountain Rides in Idaho utilize the traditional station based system (#3 above). • Aspen: WE -Cycle (https://www.we-cycle.orq/) was established in 2010 as a 501(c) (3) nonprofit public-private partnership bike share. Starting with 12 stations and 80 bikes, the system has grown to 210 bikes and 48 stations between Basalt, Willits, El Jebel and Aspen. WE -Cycle is a station based system and users can combine season bike share passes with transit passes to leverage public transit networks. In 2018, WE -cycle is now free to users in Aspen and Basalt for the first 30 minutes with a $0.50 per minute fee afterwards. The 2018 budget for We -cycle is $275,000 with another $30,000 in private sponsorships. • Avon: In the summer of 2017, Avon launched a station based bike share program in partnership with Zagster (https://bike.zagster.com/avonbikeshare/). Zagster operates on a subscription model where there is an initial infrastructure cost and then a per -bike annual fee. The Avon system launched with 4 stations and 20 bikes in 2017 and a budget of $36,000. In 2018, the system will grow to 6 station and 25 bikes. Avon pursued a turnkey system where the vendor manages system operations and maintenance. This agreement costs $1,800 per bike per year. The town retains 93% of fee revenue although system revenue is not the community's priority. A high number of free memberships (e.g. Town of Avon staff) and coupons are given away. In 2017, the system operated from August 30th through December 1st and logged 248 rides and 120 total members. • Eagle: The Town of Eagle discussed bike share in May 2018 and gave unanimous support for a countywide e -bike station based bike share and exploring partnerships for joint procurement with the goal of a 2019 launch. • Jackson: Start Bike began in the spring of 2018 (https://startbike.bcycle.com/). Friends of Pathways, a local mobility -based non-profit has signed an operating agreement with Town of Jackson and START Bus (Teton County and Town of Jackson transit partnership) to manage bike share operations. The station based bike share launched with 55 bikes and 17 stations. This program is a result of a three-week bike share demonstration in 2017 that resulted in 891 trips and 2,119 miles completed by 392 users. There are two levels of membership: base level requires bikes to be returned to stations and the higher level membership allows bikes to be treated as dockless within city limits. Initial capital funding came through a special purpose excise tax for funding energy mitigation programs. The Start Bike system launched with an initial capital cost of $182,282 and a projected annual operating budget of $60,500 per year. • Summit County/Park City, UT: issued a Request for Qualifications in April 2016 for an electric bike share system. An all e -bike station based system was launched in 2017 (https://summitbikeshare.com/) through a partnership and management agreement with Bewegen technologies. This bike share connects the community hubs of Kimball Junction, Park City, and Deer Valley. Initially launched with 88 bikes, the system now is a network of 9 stations and 120 bikes. To date, 6,660 unique users (including 1,441 already in 2018) have logged over Town of Vail Page 3 June 19, 2018 - Page 160 of 39( 44,000 miles. Average trip distances are over 4 miles due to the ease of e -bikes. This system connects Summit County and Park City along a linear corridor with separated recreation paths. Bewegen manages sponsorships, logistics, and maintenance. Summit County, Utah acts as the primary fiscal agent. The initial capital expenditure of $500,000 was split between Park City ($300,000) and Summit County ($200,000).The bike share operator is responsible for annual operational costs and securing sponsors. • Sun Valley: Mountain Rides Bike Share (http://mrbikeshare.org/), established in 2014, connects the communities of Ketchum/Sun Valley and Hailey, Idaho. This dockless system has 40 bikes and is operated by Mountain Rides (MR), a public transportation partnership between the communities of Bellevue, Blaine County, Hailey, Ketchum, and Sun Valley, Idaho. Users can find bikes using a mobile device sign -in and get a code to unlock the specific bike. After the trip ends, a bike can be locked up anywhere within an approved zone to complete the trip. Mountain Rides bike share launched with an initial $25,000 in capital. The annual budget is estimated at $5,000 which includes $3,840 for the annual mobile application system and another $2,000 to cover maintenance costs. Mountain Rides staff is responsible for re -balancing and overseeing maintenance needs on the bikes. This system is slightly different from current dockless systems in that bikes must be locked to a fixed object to end a trip and returned in specially identified zones. Mountain Rides is considering changes for 2019 such as a transition to a full dockless provider that has the ability to incorporate e -assist bikes and scooters. Climate Action Collaborative for the Eagle County Community: The Transportation Committee of the Climate Action Collaborative for Eagle County comprising representatives from the Town of Vail, Town of Avon, Town of Eagle, ECO Transit, Eagle County, and Vail Resorts recommends the following as it relates to deployment of bike share options in the Eagle Valley: 1. A regional bike share system that is electric assist, with station based docks. 2. The County and municipalities participate in a joint procurement effort enacted through an IGA or MOU to procure the regional bike share infrastructure (e -bikes and docking stations) and a managing company through a competitive RPF process; 3. The system is run through one governing body, ideally an existing regional entity for example, ECO Transit or Eagle County. This recommendation is put forth by the Transportation Committee which comprises of subject matter experts in alternative transportation and includes representatives from the regional transit authority, ECO Transit, Eagle County, and the municipalities within the County. The following provides the pros of the Transportation Committee's proposed system: ■ A large initial capital investment through joint procurement will ensure a substantial launch with enough bikes and docks for a fully connected system. ■ Enables private organizations to participate in bike acquisition and participate in system through an MOU. ■ E -bikes are a better option than manual pedal bikes to act as a connector between communities and be a true alternative to taking the bus given the diverse terrain and linear structure of the Valley communities. ■ A regional system means one membership gives a person access to bike share in every community. ■ One managing body ensures consistency in pricing and management throughout each municipality. ■ Dock -based systems allow for e -bikes to be charged without swapping batteries and ensures proper storage of bikes after each ride. Town of Vail Page 4 June 19, 2018 - Page 161 of 39( V. Bike Share in Town of Vail A bike share system that connects the Town of Vail and communities along the 1-70 corridor of Eagle County could provide a valuable service to residents and guests by supplementing existing transportation systems, connecting communities through active transportation, and attracting a user group to public transit that may otherwise not utilize existing opportunities. Based on town density and geography, the initial system within the Town of Vail should cover East Vail (Pitkin Creek area), Vail Village and Lionshead (transportation centers), West Vail (West Vail Mall) and future expansion would include Intermountain and Sandstone neighborhoods. The initial distribution would ensure a high quality and effective system on launch. Countywide, system partners would be responsible for the purchase of bikes and stations within their jurisdiction. Users would experience one pass structure and could return bikes at any station across the county. Each time the system is re -balanced or bikes are re -stocked a community would receive the number of bikes it bought. Considerations Regional Geography Due to the linear geography of the town and county, bike share presents a unique challenge given distances between community centers. The average bike share trip is around one mile (it is roughly 3 miles from the Vail Transportation Center to the West Vail Mall and 4 miles from Pitkin Creek to the Vail Transportation Center or about 10 miles between Vail Village and Avon). Terrain challenges are also an important consideration (such as a 928 ft. elevation differential between the east and west town boundaries or a 472 ft. difference from the Frontage Road to the highest point on Buffehr Creek or Geneva Drive with a roughly 10% grade). An e -assist bike share system would connect the population and commercial centers throughout the valley by making the longer trips and elevation variations more accessible to all. Bike share has been successful in all varieties of terrain and climate from Minneapolis to San Francisco and Birmingham to Washington, D.C. indicating that a properly designed system will be utilized in any environment. Local Bike Rental Impact Staff met with 5 local bike rental operators and reached out to a total of 10 stores in 2016 to gauge opinion of bike share in the community. Prime rental season is about 5-6 weeks from late June to Early August. Storeowners are already feeling a crowded rental market with rental rates as low as $10-$12 per hour for comfort bikes. Concerns were raised about existing congestion, guest experience, and safety impacts. Generally, rental stores are skeptical of, but not totally opposed to, bike share as long as the shops are included in the planning process. Bike share programs can strike a balance with rental operations through the following: • Priced for short duration trips with high overtime fees to encourage bike rental for trips over 1 hour • Stations located to avoid conflict with existing rental outlets and encourage walking within Vail and Lionshead Village • Co -advertising and marketing of local bike shops • FAQ on bike rental vs. bike share Town of Vail Page 5 June 19, 2018 - Page 162 of 39( • Age limits (i.e., 18 and over) VI. Next Steps 1. Bike Share presentations by members of the CAC to each local board 2. ECO Transit board meeting and e -bike share demo in August 3. 2019 budget discussions 4. Identification of appropriate fiscal agent and development of IGAs 5. RFP process VII. Question of Council Does the Vail Town Council support the Climate Action Collaborative recommendation on bike share and use of staff time to develop a countywide bike share program? VIII. Staff recommendation Staff recommends that the Vail Town Council support the CAC recommendation on bike share and direct staff to continue working with regional partners on the development of a countywide system. Staff will return with further discussions on system design, implementation, and budget. Town of Vail Page 6 June 19, 2018 - Page 163 of 39( 1`41kill Community Bike Share Update 6.19.2018 Mark HoblitzeUf, Environmental Sustainability Coordinator TOWN OF VAIL Community Bike Share Update 2009 Environmental Sustainability Strategic Plan Goal #6 - Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. Objective #2 - Establish collaborative partnerships for improved use of mass transit. Objective #3 - Increase bicycle use and alternative low impact modes of transportation. June 19, 2018 - Page 165 of J WN OF VAIL' Bike Share Overview • Community Bike Programs • Bike Library • Station -based Bike Share • Dockless Mobility Systems June 19, 2018 - Page 166 of JA WN OF VAIL A Bike Share in Mountain Resort Communities Aspen WeCycle 210 bikes and 48 stations throughout Aspen, Basalt, El Jebel, and Willits $275,000 annual budget 19, 2018 - Page 167 of 390 Bike Share in Mountain Resort Communities Avon- Zagster • 6 Stations, 25 bikes • $45,000 annual budget AVON STATION ►A Zagster BIKE ° SHARE ° com,i.o. 01 -whore Bike Share in Mountain Resort Communities Jackson - STARTBike • 17 Stations, 55 bikes • $182,282 initial capital and $60,500 Annual Budget GET ON AND RIDE ►> Bike Share in Mountain Resort Communities Park City -Summit County Utah •-- - • t vim 9 stations, 120 E -Assist Bikes $500,000 initial capital, operator controls annual budget Bike Share in Mountain Resort Communities Sun Valley- Ketchum MountainRides • Early Dockless System: 40 bikes • $25,000 in initial capital, $5,000 annual budget Bike The Wood River Valley t' Horne Mr, ttp if.ttlaaratoor. D Maw Luke s. an - 0 BIKE MORE DRIVE LESS ot 0 Community Bike Share in Town of Vail and Eagle County Climate Action Collaborative 1. A regional bike share system that is electric assist, with station based docks. 2. The County and municipalities participate in a joint procurement effort enacted through an IGA or MOU to procure the regional bike share infrastructure (e -bikes and docking stations) and a managing company through a competitive RPF process; 3. The system be run through one governing body, ideally an existing regional entity for example, ECO Transit or Eagle County. (.:$64)>t +44 CLIMATE ACTION COLLABORATIVE June 19, 2018 - Page 172 of J N O F VA I L' Community Bike Share in Town of Vail and Eagle County Town of Vail • Community Layout- Design • Bike rentals as major line of business • Advertising and Sponsorships • Geographic challenges • System Design June 19, 2018 - Page 173 of 390 Community Bike Share in Town of Vail and Eagle County Next Steps • Bike Share presentations to CAC members to each board • ECO Transit board meeting in August and E -Bike share Demo • 2019 Budget cycle • Determination of local fiscal agent • RFP Process June 19, 2018 - Page 174 of J N O F VA I L' Community Bike Share in Town of Vail and Eagle County Question for Council Does the Vail Town Council support the Climate Action Collaborative recommendation on bike share and use of staff time to develop a countywide bike share program? June 19, 2018 - Page 175 of JA WN OF VAIL' TOWN Of 9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Bravo! Vail Update PRESENTER(S): Jason Denhart, VP of Development, Bravo! Vail ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Preview upcoming 2018 Bravo! Vail season and 2019 new programming. June 19, 2018 - Page 177 of 39( TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Presentation of 2018 Community Survey Results PRESENTER(S): Suzanne, Silverthorn, Communications Director, Chris Cares, RRC ACTION REQUESTED OF COUNCIL: Review the top-level results of the Community Survey as presented, ask questions and determine if other discussions are of interest as additional follow up. BACKGROUND: The Town of Vail Community Survey is a key measurement used by the Town Council and staff to probe public policy issues and solicit feedback on other topics of community interest. It is also used to measure the town's operational performance. Conducted every other year, the 2018 survey was fielded in late -March with responses collected through April 30. ATTACHMENTS: Description Memo Community Survey 2018 Community Survey Powerpoint Presentation 2018 Community Survey - Overview of Results 2018 Communtiy Survey Full Report June 19, 2018 - Page 178 of 39( TOWN OF VAIL. Memorandum To: Vail Town Council From: Suzanne Silverthorn, Community Information Chris Cares, RRC Associates Date: June 19, 2018 Subject: Presentation of 2018 Community Survey Results I. BACKGROUND The Town of Vail Community Survey is a key measurement used by the Town Council and staff to probe public policy issues and solicit feedback on other topics of community interest. It is also used to measure the town's operational performance. Conducted every other year, the 2018 survey was fielded in late -March with responses collected through May 3. The purpose of today's session is to provide a high-level overview of the survey results as well as an introduction in how to access and sort the more than 6,000 written comments forwarded to the town. A narrative overview is provided containing benchmark comparisons, community priorities, as well as preferences and themes related to the Town Council areas of focus. II. SURVEY METHODOLOGY The 2018 survey was fielded using two techniques. The primary method of distribution was through a postcard mailed to all identified postal addresses in the Town of Vail using a list obtained from a combination of sources including registered voters and a commercial vendor. All known part-time resident owners were also sent cards using a list from the Eagle County Assessor. The postcards, followed by a reminder mailing, invited recipients to enter one of two unique passwords shown on the postcards to complete the survey online. Also, residents that had a password but requested (by telephone) to complete the survey using a paper form were provided a survey and a postage paid return envelope. The secondary method of survey distribution was based on the promotion of an "open" version of the survey designed to gather input from interested individuals that had not received the password protected invitation. The promotion of this version of the survey was designed to reach a larger cross section of the community including employees and business owners that live outside town, and residents and part-time residents that had not responded to the invitation version. Together, these two response methods resulted in 1,071 completed surveys (562 from the Invitation sample and 509 from the "open link"). The response was up significantly from 2016 when 917 completed surveys were received — the improved participation attributed to a series of $100 prize drawings and strong outreach. Further, the Town continues to grow email lists that generate relatively strong response to the survey. These two groups of respondents are referred to in the report as "Invitation" and "Open Link" participants. III. ACTION REQUESTED OF TOWN COUNCIL Review the top-level results of the Community Survey as presented by Chris Cares of RRC Associates, ask questions and determine if other discussions are of interest as additional follow up. June 19, 2018 - Page 179 of 39( IV. ATTACHMENTS Vail Community Survey 2018 Overview Report with a summary of responses to each question Vail Community Survey 2018 PowerPoint Presentation Full Report with Appendices Overview Report of Findings Summary of a Sampling of Open-ended Responses to Questions on Town services Town of Vail Page 2 June 19, 2018 - Page 180 of 39( June 19, 19151e 181 Overview of Presentation • Introduction to Surveys/Survey Methodology (10 min) • Key Variables — Resident type, Registered voters, Location in town, etc. (5 min) • Satisfaction Ratings of Town Departments (5 min) • Evaluation of Policy Topics (15 min) • Overview of Open-ended Comments (10 min) • Next Steps/Discussion of Policy -Oriented Findings (15 min) Vail Community Survey 2018 1 RRC Associates 1 June 19, 2018 - Page 182 of 390 2 Community Survey Methods • 2018 was designed to be directly comparable to past studies (2016, 2014, 2012, and 2010) in terms of methods of data collection and presentation of results. • While many survey questions have remained the same, Council and staff participated in the design of a variety of new survey questions fielded in 2018. • Year-round residents and part-time homeowners were sent a postcard invitation to the web survey with two passwords per card. • Residents were able to request paper surveys by phone as an alternative. • Later, an "open link" was advertised for the web survey. Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 183 of 390 3 Community Survey Responses — Comparisons by Year Responses —Survey Responses by Year 2018 2016 2014 2012 Survey Version 562 541 487 412 Invitation 509 376 292 265 Open Link 1071 917 779 677 Total Responses Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 184 of 390 4 Demographics Town of Vail Community Survey 1 Neighborhood in Vail 2018 - Invitation Samp/e On/y 1.1) Is your residence (either year-round or seasonal) within the town of Vall? if yes, where? East Vail West Vail (north of 1 70) Potato Patch, Sandstone - 14% Intermountain - 9% Vail Village - 8% Buffehr Creek, Lionsridge, the Valley - 7% Matterhorn, Glen Lyon ■ 5% Booth Falls and Bald Mountain Road areas ■ 5% Lionshead 1 3% Vail Commons/Safeway area 3% 3% Golf Course 2% 3% Not a resident of the town of Vail 0% 0% Booth Creek/Aspen Lane 0% 1% Other. 3% 4% 2018 15% 26% 2016 4% 5% 13% 12% 29% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 185 of 390 5 7 Demographics Town of Vail Community Survey 1 Resident Type 2018 - Invitation Sample On/y 2) Which of the following best describes you? Year-round resident (11+ months/year) Part-time resident Non-resident owner of business/commercial property 3% Employed in the town of Vail but don't live there 4% Get mail in the town but don't live or work there 2% 2018 2016 Vail Community Survey 2018 1 RRC Associates 35% 56% F 4% 4% 3% 47% 42% Source: RRC Associates 2018 June 19, 2018 - Page 186 of 390 6 Demographics Town of Vail Community Survey 1 Demographics 2018 vs. 2016 - Invitation Samp/es On/y 53) Do you own or operate a business within the Town of Vail? Yes No Vail Community Survey 2018 1 RRC Associates 13% 2018 2016 16% 87% Fir 84% Source: RRC Associates 2018 June 19, 2018 - Page 187 of 390 7 Demographics Town of Vail Community Survey I Registered to Vote 2018 - Invitation Sample Only 54) Are you a registered voter in Vail? Yes No 2018 42% 58% 2016 i 43% 57% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 188 of 390 8 Ratings of Departments and Services • Town of Vail local government. Highest-rated: approachability of staff and Town Council members (4.2); lowest -rated but most improved: being collaborative in decision-making process (3.6, vs. 3.2 in 2016). • Public Works. Highest-rated: cleanliness of pedestrian villages (4.7); lowest -rated: road and street maintenance by the Town of Vail (4.4); most improved: friendliness and courteous attitude of Public Works employees (4.6), cleanliness of public restrooms (4.5), and road and street maintenance (4.4) each increased by 0.3 pt since 2016. • Fire Services. Highest-rated: courtesy and helpfulness of fire department staff (4.7); lowest -rated: timely plan -check and fire system inspections (4.3); most improved: fire safety, awareness and education programs (4.4, vs. 4.1 in 2016). • Police Services. Highest-rated: overall feeling of safety and security (4.6); lowest -rated but most improved: visibility of police foot/vehicle patrol and appropriate presence of police on foot/vehicle patrol (each 4.3, vs. 4.0 in 2016). Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 189 of 390 9 Ratings of Departments and Services • Community Development Department[1]. Highest-rated: knowledge/ability to answer questions (4.1); lowest -rated: building permit review and inspections (4.1); most improved: knowledge/ability to answer questions (4.4), courtesy and attitude/helpfulness (4.1), and building permit review and inspections (3.8) each increased by 0.3 pt since 2016. • Parking. Highest-rated: Booth attendant courtesy (4.4); lowest -rated: overall parking fees/pricing structure (3.0); most improved: overflow Frontage Road parking convenience/ease of access (3.4) and safety (3.3) each increased by 0.5 pt since 2016. • Bus Service. Highest-rated: dependability of bus service (4.7); lowest -rated but most improved: level of crowding on buses (4.0, vs. 3.4 in 2016). • Events. Respondents rated their satisfaction with two attributes of events: the overall quality of events (4.2, vs. 4.1 in 2016) and overall quality of cultural, community, recreational, performing arts, and business conference venue options in Vail (4.2, vs. 4.0 in 2016). • Library Services. Overall satisfaction with the Vail Public Library was 4.7 this year (up from 4.5 in 2016). Lit Unlike the other departments, which were rated by all respondents, the Community Development Department was rated only by those who used their services in the past year (21 percent—up from 15 percent in 2016). Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 190 of 390 10 31% L 23% im Ratings - Satisfaction with Vail Local Government Town of Vail Community Survey 1 Ratings of Town Government 2018 - Invitation Sample Only 5) Using the 1 to 5 scale below, how satisfied are you with the Town of Vail local government in terms of providing information to citizens about what /oca/ government is doing, including offering ample public engagement opportunities, approachability, and being collaborative in the decision making process? Rating Category Year Avg 2018 4.2 • % Approachability of staff and Town Council members 2016 4.0 ■ 6% 14% 2018 4.1 1 6% Providing information to citizens 2016 3.9 Po 5% Offering public engagement opportunities Being collaborative in decision-making process • 1 - Not at all satisfied 2 2018 4.1 :i"/o5% 2016 3.9 2018 3.6 2016 3.3 8% 35% 19% 15% 32% 38% 24% 15% Err 39% 33% 38% 35% IIIMM 40% r% 7% 7% 26% 10% 24% 35% 36% 13% 3 34% 28% 4 • 5 - Very satisfied Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 191 of 390 11 Open -Ended Comments — Satisfaction with Govt. oyou have any specific comments on your ratings? great parking . governmentval ic,tiaI rental issues on ubllcseempr cess staff make daily vote many propert meetings opportunities residents town always information council citizens kpeople community input mucone now localsgeseemsiike think tov new time members feel Example Comments: 778 Total Comments • Addressing growth and parking thoughtfully. • Affordable housing and a good work force will be very important as Vail's aging population (which has most of the money) will not be working yet still live within Vail. • Economically positive but have lost a bit of sense of community among those who live in Vail. • More and more I feel like the town of Vail has lost its way regarding the balance between the wealthy residents and visitors, and the disposable workforce that everyone relies on to actually provide the experiences that make people come here. Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 192 of 390 12 1 Policy Questions —Right Track/ Wrong Track? Town of Vail Community Survey I First, a few questions about you and the general state of Vail... 2018 vs. 2016 - Invitation Samples Only 4) Would you say that things in the town of Vail are going in the right direction, or have they gotten off on the wrong track? Right direction Wrong track Dont know 2018 24% 16% 61% 2016 r � 20% 17% 63% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 193 of 390 13 Open -Ended Comments Would you say that things in the town of Vail are going in the right direction, or have they gotten off on the wrong track? /n a few words, why do you fee/ that way? will justgood peopleti me employee comm unityaffordable developmentt n work toy direction seems think need mountain IocaIsdant local summer new bus many events yearwell great Example Comments: things can likeresidents live council right parking term much housing issues love free money vai! 249 Total Comments • As a member of Vail Rotary, I appreciate the effort that council members are making to attend our meetings and engage our members in conversation concerning town matters. • Community picnics and gatherings are a great way to casually engage our locals. • Giving residents an opportunity to speak, and completely ignoring them is not collaborative. • I wish there was a way to get the Police News/Reports directly to my e-mail address, instead of looking for them on your website. • If I didn't read the Vail Daily, I would not be aware of much of the information available and any of the public engagement opps. Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 194 of 390 14 ■ 25% A Town of Vail Community Survey 1 Community Issues and Opportunities 2018 Invitation Sample On/y 28) For each area listed below, indicate the leve/ of priority you believe is appropriate Rating Category Year Avg Actions to protect and enhance Gore Creek 2018 4.5 I 9% Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, and energy efficiency) 2018 4.3 Public safety (police and fire services) 2018 4.3 Transportation needs (town of Vail) 2018 4.2 Defining comprehensive parking management policies to address parking for residents and visitors at peak times 2018 4.1 (potentially through additional parking spaces and pricing/mana.. Guest relations and customer service 2018 4.0 Housing for middle income and service worker households in vital support roles 2018 3.9 I5% 1 14% 15% c 25% 11% 16% 17% 21% 29% 64% 60% 51% 33% 15% 47% 34% 23% 7% 17% Climate action and leadership on matters of policy 2018 3.7 7% Transportation needs (ECO Transit) 2018 3.7 4 % 7% Pursuing a dedicated funding source to provide ongoing support 2018 3.5 for events and programs to serve visitors and the Vail community Pursuing a dedicated funding source to provide ongoing financial 2018 3.4 support for deed -restricted housing 1 - Not a priority 2 3 - Neutral 45% 32% 27% 23% 28% 9% 26% 38% 43% M- 36% 32% 30% 9% 28% 32% 32% 28% 25% 4 • 5 - High priority 21% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 195 of 390 15 5% 1 8% Town of Vail Community Survey 1 Community Issues and Opportunities 2018 Invitation Sample On/y 28.1) What two areas are your highest priorities? Housing for middle income and service worker households in vital 2018 support roles Environmental sustainability 2018 Defining comprehensive parking management policies to address 2018 parking for residents and visitors at peak times Actions to protect and enhance Gore Creek 2018 Public safety (police and fire services) 2018 Transportation needs (town of Vail) 2018 Guest relations and customer service 2018 Pursuing a dedicated funding source to provide ongoing financial support for deed -restricted housing Pursuing a dedicated funding source to provide ongoing support for events and programs 2018 18% 22% 9% 26% 15% 12% 12% 12% 9% 7% 6% 8% 4% 7% 4% 13% 12% 11% 2018 5% 11118% Climate action and leadership on matters of policy 2018 Transportation needs (ECO Transit) 2018 3014% 7% 18% 28% 24% 35% • First Rank Second Rank 40% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 196 of 390 16 Town of Vail Community Survey 1 Community Issues and Opportunities 2018 Invitation Sample Only Q28.1) "What two areas are your highest priorities?" by Resident Type Housing for middle income and service worker households in vital support roles Environmental sustainability Defining comprehensive parking management policies to address parking for residents and visitors at peak times Second Rank First Rank Year-round resident Part-time resident 26% [0% 25% A 42% 35% 28% 18% I. 33% gok 17% 37% 32% Actions to protect and enhance Gore Creek :% 1,20% 14% -27% Public safety (police and fire services) % 15% x14° 23% Pursuing a dedicated funding source to provide ongoing financial support for deed -restricted housing 14% ■ 4% Transportation needs (town of Vail) 11% -15% Guest relations and customer service 10% 14% Climate action and leadership on matters of policy 10% •5% Pursuing a dedicated funding source to provide ongoing support for events and programs 8% 8% Transportation needs (ECO Transit) 5% 2% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 197 of 390 17 Town of Vail Community Survey 1 Community Issues and Opportunities 2018 invitation Sample Only Q28.1) "What two areas are your highest priorities?" by Residence Ownership Housing for middle income and service worker households in vital support roles Environmental sustainability Second Rank Own •/o 94= 35% 35% Defining comprehensive parking management policies to 14°o 28% address parking for residents and visitors at peak times Actions to protect and enhance Gore Creek 14% 11028% Public safety (police and fire services) K.19% Pursuing a dedicated funding source to provide ongoingg% financial support for deed -restricted housing First Rank Rent 16% I 48% 16% R.5% 24% I I5% I5% r Transportation needs (town of Vail) 14% 5% Guest relations and customer service 14% '3% Climate action and leadership on matters of policy 7% %6% Pursuing a dedicated funding source to provide ongoing support for events and programs 8% 41% 30% 21% 13% Transportation needs (ECO Transit) 4% 5% 1 63% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 198 of 390 18 Town of Vail Community Survey 1 Financial Prioritizing 2018 Invitation Samp/e Only 30) With $5 increments being the smallest amount you might use, if you had $100 to spend on major efforts, how would you allocate that $100 across the following categories? Or, if you wou/d not allocate funds to any of these categories, please indicate by checking the box provided below. Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, Gore Creek restoration and energy efficiency) Expanded housing opportunities for a wide range of household incomes and a variety of resort community occupations Transportation improvements to address needs through bus service - in Vail Planning and development of a Civic Center (enhanced community spaces including the Dobson Arena/Library/Lionshead Parking Structure, Town Hall) Creation of an indoor events and programs space to support a variety of cultural and community activities Transportation improvements to address Eagle County needs Other suggestions Average Invite diMih $5.90 $13.64 $10.69 $10.53 $10.00 $25.63 $23.61 Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 199 of 390 19 Policy Questions - Affordable Housing Town of Vail Community Survey 1 Deed -Restricted (Work Force) Housing Opportunities 2018 Invitation Sample Only 31) There has been discussion about various techniques to expand deed -restricted opportunities in the area. P/ease indicate your opinion using the scale of 1 to 4 below. Rating Category Year Avg Identify and financially support opportunities for regional partnerships to construct new deed -restricted 2018 3.1 housing outside town boundaries Allow developers to meet their deed -restricted housing requirement outside town boundaries Allow increases in residential density in appropriate locations or circumstances Apply deed -restricted housing requirements to all new or expanded residential development 2018 2.9 2018 2.7 2018 2.7 W.% 9% 19% 30% 10% 23% 46% 30% 16% 26% 40% 26% 15% 24% 34% 35% 1 - Not at all Supportive 2 3 4 - Very Supportive Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 200 of 390 20 Policy Questions - The Environment Town of Vail Community Survey 1 The Environment 2018 vs. 2016 - Invitation Samples On/y 34) Please rank the importance of the following environmental sustainability program focus areas for the Town of Vail. Rating Category Year Avg Recycling and waste reduction 2018 4.3 5% Wildlife habitat areas (for food, shelter, movement) Renewable energy projects in town (solar PV on buildings) 2018 4.3 2018 4.0 Climate change action and advocacy 2018 3.5 1 - Not at all important 2 3 9% 19% 64 % 5% ■ 11% 25% 15% 14% 12% 56% 27% 16% 46% 23% 35% 4 5 - Very important Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 201 of 390 21 Policy Questions - The Environment Town of Vail Community Survey 1 The Environment 2018 vs. 2016 - Invitation Samples Only 37) Wildfire poses a risk to our homes, environment, economy, recreation and safety. Effective wildfire mitigation requires a multi -faceted approach. Please indicate your opinion using the scale of 1 to 4 be/ow. Rating Category Year Avg Design standards that facilitate the creation of 2018 3.4 71 7% defensible space (such as using deciduous trees rather than conifers) 2016 3.2 13% 25% Creation of defensible space on individual properties 2018 3.3 8% 8% (where vegetation is reduced or modified to create a Pr buffer around the home) 2016 3.2 7% 11% Evaluation of the defensible space around each 2018 3.3 8% 10% home by trained personnel 2016 3.2 8% 11% 1 - Not at all Supportive 2 3 41% 27% 57% v 34% 24% 48% • 58% 34% 47% MIM 4 - Very supportive Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 202 of 390 22 INM Policy Questions - Preparedness Town of Vail Community Survey 1 Household Preparedness for an Emergency 2018 - Invitation Sample Only 38) How prepared would you say you and your household are in the event of a catastrophic emergency event? Extremely prepared Somewhat prepared Slightly prepared Not at all prepared 10% 2018 1 9% 27% 55% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 203 of 390 23 Policy Questions - Community Visioning Town of Vail Community Survey 1 Community Issues and Opportunities 2018 Invitation Sample Only 1 29) What is your priority on undertaking a community visioning p/an to better determine Vail's future? - Not a Priority • 3% 211% 3 - Neutral 4 5 - High Priority IMP 13% 2018 II - 40% 43% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 204 of 390 24 Policy Questions - Parking Town of Vail Community Survey 1 Parking and Transportation Invitation Samp/e Only Yes 39) Should Town parking rates be based on demand? No Uncertain 2018 1 20% 33% 47% 2016 40% 18% 42% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 205 of 390 25 Al Town of Vail Community Survey 1 Parking and Transportation 2018 Invitation Samp/e Only 40) Would you be in favor of creating a bike share program in the Val/ area (i e , conventional and electric [power assisted) bikes available for rent in selected locations on local streets) ? 40.1) Would you use the bike share program for renting conventional bikes? 40.2) Would you use the bike share program for renting electric bikes? 41) Would you be in favor of creating a car share program in the Vail area (i e , cars available for rent on a short-term basis in selected areas of town) for guests and locals? 41.1) Would you use the car share program? 2018 Yes No 29% Uncertain 17% Yes No 29% Uncertain - 13% Yes No 26% Uncertain 19% Yes 35% No 40% Uncertain =IMP25% Yes =1111130% 54% ilk NoMIT 45% Uncertain 24% 59% 55% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 206 of 390 26 Policy Questions Town of Vail Community Survey 1 Ownership and Property Rental Information 2018 vs. 2016 - Invitation Samp/es On/y 43) How long have you lived within the Town of Vail (or owned property if a non-resident) ? Less than 1 year 2% 1-5 years 6-15 years More than 15 years Not applicable 2018 16% 21% 56% 4% 15% 2016 23% 5% 1 6% 52% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 207 of 390 27 Policy Questions Town of Vail Community Survey 1 Ownership and Property Rental Information 2018 Invitation Sample On/y 44) Are you aware that the Town has recently adopted new short-term rental regulations (i e , for home/condominium rentals of less than 30 consecutive days)? 45) Over the past year have you rented out your residence short-term? 46) Did/do you rent it through: 49) Have you been affected by short-term rentals in your immediate area? 50) In your opinion, to what extent is the loss of long-term rental housing a prob/em in Vail at this time? Yes No 11% Uncertain I2% Yes _ 15% No Other' 3% A management company Both a management company and rent it myself 12% Myself/online social sources as as VRBO, Airbnb, etc. Yes 2018 135% 34% 60% No 57% Uncertain ■ 9% A critical problem in the region _ 19% One of the more serious problems 30% A moderate problem 28% Not a problem - 11% One of the region's lesser problems _ 12% 87% 85% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 208 of 390 28 Policy Questions Town of Vail Community Survey 1 Events 2018 vs. 2016 - Invitation Samples Only 18) In general, how would you describe the experience that e vents in Vail create for you and your guests? 2018 4.2 2016 4.3 1 - Very negative 2 13% 31% 15% 25% 3 - Neutral 50% 56% 4 5 - Very positive Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 209 of 390 29 Policy Questions Town of Vail Community Survey 1 Events 2018 vs. 2016 - Invitation Samples Only 19) With respect to the number of events in Vail, are there: Too few events About the right number Too many events 2018 8% 13% 79% 0 10% 2016 12% 78% Source: RRC Associates 2018 Vail Community Survey 2018 1 RRC Associates June 19, 2018 - Page 210 of 390 30 Comments Tools — Exploring Open-ended Responses There are several different ways of accessing the Open Ended Comments from 2018 • Review of how to reach and navigate a site with comments • Reminder, these are verbatim comments, all have been reported without editing, spelling changes or deletion of proper names • Web Access: http://bit. ly/TOVCom ments Vail Community Survey 2016 1 RRC Associates7/5/12 June 19, 2018 - Page 211 of 390 141"FANIVIIII ' , 111Vahle w Town of Vail Community Survey 2018 Overview of Results June 19, 2018 ASSOCIATES.. Prepared for: Town of Vail Prepared by: RRC Associates, LLC 4770 Baseline Road, Ste. 360 Boulder, CO 80303 303/449-6558 www.rrcassociates.com June 19, 2018 - Page 213 of 39( Town of Vail Communit Surve 2018 — Overview of Results AN OVERVIEW OF RESULTS This summary provides an overview of selected survey results as well as an identification of some of the major themes and findings that emerged from the 2018 Community Survey. The 2018 Town of Vail Community Survey used methods virtually identical to those used in previous studies (2016, 2014, 2012, and 2010), permitting comparisons of results over time. As in past surveys, this year's program resulted in extensive open-ended comments, as well as statistical measures of many topics that are of interest to the community. In 2018, the surveys were fielded using two techniques. The primary method of distribution was through a postcard inviting full-time and part-time Vail residents to complete a password -protected online "invitation" survey. The Invitation Survey mailing list was created using voter registration, commercial vendor, and Eagle County Assessor lists. The secondary method was the promotion of an "open" version of the survey designed to gather input from interested individuals that had not received the password -protected invitation. These subsets of respondents are referred to as the "Invitation" and "Open Link" groups. Together, these two response methods resulted in 1,071 completed surveys (562 from the Invitation Survey and 509 from the Open Link Survey). The total response was up by more than 16 percent this year (from 917 responses in 2018). Efforts to encourage response included ten $100 Visa gift card drawings spread throughout the surveying period, as well as additional publicity. Responses from both versions of the survey were generally similar. Most of this summary focuses on responses from the controlled invitation group respondents for this year in comparison to invitation - only responses from 2016 in order to establish a directly comparable baseline of results. However, in many instances throughout the full report, responses are segmented and analyzed by key variables of interest (e.g., residence type, home ownership status, etc.). In these cases, both methods of data collection (Invitation and Open Link) are grouped together and then segmented, thus providing the most robust sample size for analysis. The 2018 Community Survey is one of a number of public outreach efforts conducted by the Town. It is important to recognize that the survey is considered a tool for gathering input rather than a vote or a referendum on the many topics that are explored. The survey results have been dissected in various ways to identify dominant themes and messages, and the 2018 results are explored in the full report and the Appendices to that report. An overview of some of the key findings are presented in the following pages. The survey results are organized into two major areas of discussion: 1) ratings of Town departments and services using questions that allow comparisons to past surveys, and 2) a discussion of a number of issues and topics of community importance identified to be of interest to decision makers and the community at large. Key findings have been gleaned not only from quantitative survey results, but also from qualitative analysis of the extensive number of open-ended comments received through the survey — over 6,000 comments. Taken together, responses to the Town of Vail Community Survey provide a RRC Associates 1 June 19, 2018 - Page 214 of 39( Town of Vail Communit Surve 2018 — Overview of Results means of benchmarking the delivery of services over time, and a means of reviewing and setting town priorities based on stakeholder input. KEY FINDINGS FROM THE 2018 COMMUNITY SURVEY As noted above, this discussion is divided into two major sections: Ratings of Facilities and Services and Policies and Priorities. However, it is instructive to first understand the profile of respondents to the survey. A Profile of Respondents Changes in survey results from 2016 reflect shifts in respondent opinions, and are not attributable to demographic differences, given that the 2018 demographic profile of respondents is highly similar to 2016. The survey contained a number of demographic questions that provide a snapshot of the community and are used to probe and analyze input from respondents. Looking at the combined sample (Invitation and Open Link Surveys), the profile is relatively unchanged from 2016 — including the mix of year-round versus part-time residents, share of response by neighborhood of residence in Vail, whether respondents own or rent their residence, household composition, and where the respondent is employed. Ratings of Facilities and Services by Department As with past surveys, Town departments were rated across a number of different measures (questions) using a 5 -point scale with 1 meaning "not at all satisfied" and 5 meaning "very satisfied." In general, results were very positive with high levels of satisfaction across all departments, and average ratings improved from 2016, with a few exceptions in which ratings remained unchanged. The survey fill -out, attached as an Appendix to this report, highlights department ratings in a format that compares 2018 ratings to 2016 results. The Town of Vail local government received lower average satisfaction ratings than most of the other Town departments, although ratings have improved across-the-board for each attribute. `Being collaborative in the decision-making process" was again the lowest -rated attribute, but the most improved since 2016. A review of the open-ended comments concerning the Town of Vail ratings indicates that there were concerns emanating from some of the difficult issues faced in past months (e.g., rent by owner regulations, parking, personal issues with the Town, etc.) but the comments also provide practical and actionable ideas for greater collaboration. Consensus building is a challenge, but also a major opportunity for the Town, and the improvement in the rating of "being collaborative" suggests that emphasis on this problem is paying off. The Town has continued its efforts to grow the Town of Vail email list and the 2018 survey resulted in additional opt -ins to that list, highlighting that community outreach can grow community engagement. RRC Associates 2 June 19, 2018 - Page 215 of 39( Town of Vail Communit Surve 2018 — Overview of Results There was high satisfaction and improvement over time for the "lowest -rated" attributes. For most departments, these lowest -rated attributes were given an average rating of at least 4.0. Furthermore, the lowest -rated attribute was also the most improved since 2016 for Town of Vail local government, police services, and bus service. And while average ratings are analyzed above, it is important to note that the percentage of respondents providing a rating of '5' ("very satisfied") increased for each attribute as compared to 2016, with the exception of one item: ease of parking in summer (54 percent "very satisfied" in 2018 vs. 60 percent in 2016). While "average" ratings are one way to evaluate the survey results, the percentages in the 1 to 5 categories are often more informative. Discussions of survey results at the staff level have focused on the 4 and 5 ratings as a target for departments. Continuous improvement is achieved by increasing the satisfaction levels of all categories of stakeholders. Policies and Priorities Slightly more respondents think Vail is on the "wrong track" than in 2016. Respondents began the survey by indicating their opinions regarding the general state of Vail. This question, tracked for over a decade, asked, "Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track?" This year, 61 percent of invitation respondents said the TOV is going in the "right direction" (down from 63 percent in 2016) and 24 percent indicated Vail is on the "wrong track" (compared to 20 percent in 2016). While the increase in "wrong track" ratings seems small (approximately 2 percent), it is statistically significant. The decrease in those that report Vail is going in the right direction and increase in those indicating the Town is on the wrong track held up regardless of residence type, home ownership status, or whether the respondent owns or operates a business in Vail, and stands in contrast to the increasingly positive ratings received for the Town departments. Exploring these results further indicated that rent by owner concerns and frustrations, parking, and housing were especially likely to be mentioned by respondents saying "wrong track." Specifically with regard to parking, respondents commented on parking being too expensive, concern about losing free summer parking, and lack of places to park. Comments on housing touched upon increase of short-term rentals at the expense of long-term rental options, lack of employee housing options, and the cost of housing. Meanwhile, the roughly three in five respondents who said Vail is going in the right direction commented on their satisfaction with town services, feeling that the town is working hard to address important issues (e.g., housing, transportation, environment), quality of events, efforts to improve the appearance of town buildings and infrastructure, and transportation improvements, among other reasons. RRC Associates 3 June 19, 2018 - Page 216 of 39( Town of Vail Communit Surve 2018 — Overview of Results Housing opportunities and environmental sustainability efforts were selected as the highest priorities for Town Council to consider in the coming months. When asked to evaluate 11 priority areas on a five -point scale (where 1 means "not a priority" and 5 means "high priority"), each category received an average rating of at least 3.0 and at least 50 percent of responses earning a rating of 4 or 5. In other words, all of the priority areas evaluated are of general importance or priority to the community. "Housing for middle income and service worker households" is a notable result in these ratings. The average score for this category was a 3.9, relatively in the middle of the ratings of priority. These results were lowered by the relatively large number of respondents rating it a 1 or 2, an expression that housing was not a high priority for them. However, when asked to select their top two priorities from the list, the most frequently chosen actions were housing for middle income and service worker households in vital support roles (selected as first or second rank priority by 40 percent of invitation respondents) and environmental sustainability efforts (35 percent). These two areas are relatively widely identified as community priorities. In another prioritization exercise, respondents were asked to prioritize six improvements for the Vail community relative to one another by allocating $100 across the various categories to best reflect their priorities. Again, environmental sustainability efforts (which received an average allocation of $26) and expanded housing opportunities for a wide range of household incomes and resort community occupations ($24) rose to the top of the list. There was strong support for identifying and financially supporting opportunities for regional partnerships to construct new deed -restricted housing outside of town boundaries. Techniques to expand deed -restricted (work force) housing opportunities were examined in detail this year. Respondents are highly supportive of various techniques to address the housing problems present in Vail. Worth noting is that the option to identify and financially support opportunities for regional partnerships to construct new deed -restricted housing outside town boundaries received strong support from all sub -groups, including year-round and part-time residents, those who live in and outside of town boundaries, and owners and renters. Respondents are highly aware of rent -by -owner (RBO) regulations, with some more impacted than others. Short-term rentals have been a topic of interest and public debate and the survey contained questions to better understand the short-term rental landscape in Vail, as well as probe respondent opinions around this issue. Evaluation of short-term rental policy questions in Vail produced the following observations: • Overall, respondents are very familiar with short-term rental regulations in Vail. Nearly nine in ten respondents were aware that the town recently adopted new short-term (less than 30 days) rental regulations (87 percent). • Fifteen percent of respondents have rented out their residence on a short-term basis in the past year (much higher for part-time residents at 27 percent than year-round residents at 3 percent). • About one in three respondents have been affected by short-term rentals in their immediate area (34 percent). RRC Associates 4 June 19, 2018 - Page 217 of 39( Town of Vail Communit Surve 2018 - Overview of Results • Respondents who indicated that Vail is on the wrong track were more likely to be affected by short term rentals than those who think Vail is going in the right direction (37 percent vs. 30 percent). Year-round residents are also more impacted than part-time residents (38 percent vs. 24 percent). • About three-quarters of respondents think that the loss of long-term rental housing is problematic, including those that think it's a critical problem (19 percent), one of the more serious problems (30 percent), or a moderate problem (28 percent). Meanwhile, 12 percent think it's one of the region's lesser problems and 11 percent don't think it's a problem at all. Respondents are highly supportive of a number of environmental measures—particularly recycling and waste reduction and wildfire mitigation approaches. A majority of residents show strong support for environmental efforts by the Town. A number of survey questions explored various aspects of environmental policy, as well as Vail's efforts to be a sustainable destination: • Regarding environmental sustainability program focus areas, respondents place the most importance on recycling and waste reduction (83 percent of invitation respondents). Meanwhile, climate change action and advocacy received considerably less support (58 percent). • Effective wildfire mitigation approaches were also explored, as was done in 2016. Each approach received more support in 2018 than in 2016. This was particularly the case for designing standards that facilitate the creation of defensible space (87percent —up from 82 percent in 2016). Strong support for continued action to address Gore Creek. Now that the Gore Creek Strategic Plan is in its second year of implementation, respondents had the opportunity to indicate their support for strategic recommendations from the plan. Respondents indicated overwhelming support for each of three regulations probed, with watershed protection ordinance that restricts pesticide use receiving the highest level of support (93 percent of invitation respondents provided a rating of 3 or 4). There is room for improvement in household emergency preparedness and respondents are receptive to more information on this topic. New to the survey this year, respondents were asked how prepared they/their household would be in the event of a catastrophic emergency event. One in ten respondents are extremely prepared (10 percent), over half are somewhat prepared (55 percent), about a quarter are slightly prepared (27 percent), and the remaining one in ten are not at all prepared (9 percent). Respondents commented on the desire for more public information around what households could do to prepare for future emergencies. The survey indicates overwhelming support for a Master Plan Initiative. Also new to the survey this year, respondents were asked the priority they placed on undertaking a community visioning plan to better determine Vail's future, to which responses were very positive. Eighty-three percent of respondents provided a rating of 4 or 5 on a 5 -point scale where 1 means "not a priority" and 5 means RRC Associates 5 June 19, 2018 - Page 218 of 39( Town of Vail Communit Surve 2018 - Overview of Results "high priority." Just 4 percent of respondents provided a rating of 1 or 2. Part-time residents were particularly supportive (88 percent, vs. 79 percent of year-round residents). Beyond parking fees, respondents offered suggestions around parking, including enhanced communication and stricter parking enforcement. Respondents were asked "Other than adjusting parking fees, what could the Town of Vail do to improve your satisfaction with parking in the town?" The most frequent comment received was that there need to be more parking spaces. Other comments centered on desire to keep free summer overnight parking (especially for those who are drinking in town), enhanced communication so people know when spaces are full or become available in the parking structures, improving the appearance and cleanliness of parking structures, disallowance of parking on Frontage Roads, ticketing cars that take up two spaces, additional satellite parking lots serviced by shuttle, and safety features to protect pedestrians on busy days (e.g., speed bumps, keeping sidewalks cleared, street lighting). Many respondents also used this space to comment on their dissatisfaction with parking fees. In additional questions designed to assess respondent preferences around parking and transportation approaches, results show that nearly half of invitation respondents think parking rates should be based on demand (47 percent), up from 40 percent in 2016. This represents a statistically significant shift in opinion concerning this area of policy. These approaches are further confirmed by the results from Survey Question 28.1 where "Defining comprehensive parking management policies to address parking for residents and visitors at peak times" was the third highest priority identified from the list of 11 categories. Support for a bike share program, relatively less support for car sharing. Over half of respondents would be in favor of creating a bike share program in the Vail area (54 percent), and of those respondents there is similar interest in using both conventional (59 percent would use) and electric (55 percent) bikes. There is less support for a car share program, with 35 percent in favor, and 30 percent of those respondents indicating they would actually use the program. Attitude toward events generally positive and unchanged from 2016. Vail has emphasized events as a component of economic development as well as to respond to community desires for entertainment and activities. A strong majority of respondents say events create a positive experience in Vail. On the question, "In general, how would you describe the experience that events create for you and your guests?" about 81 percent of respondents rate the experience positively, as a 4 or 5 on a five -point scale, identical to 2016. Additionally, most respondents indicate that the Town holds "about the right number" of events (79 percent). Thirteen percent indicate there are too many events while eight percent think there are too few. Responses are highly similar to 2016. The next section of this overview will show results for each question on the survey. In addition, the reader is directed to a comments appendix that features the extensive number of comments received for open-ended questions on the survey. Comments can be sorted and organized in a variety of ways and provide ideas for further community evaluation and policy insight. RRC Associates 6 June 19, 2018 - Page 219 of 39( 2018 Town of Vail Community Survey Verbatim Survey Questions with Summary of Responses by Question TOWN OF°51/AIL First, a few questions about you and the general state of Vail.. COMMUNITY SURVEY 2018 Invitation Sample 1) Is your residence (either year-round or seasonal) within the town of Vail? 1.1) If yes, where? 2) Which of the following best describes you? 4) Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track? Yes Noll 11% East Vail 26% West Vail (north of 1 70) 15% Potato Patch, Sandstone • 14% Intermountain • 9% Vail Village, 8% Buffehr Creek, Lionsridge, the Valley 1 7% Matterhorn, Glen Lyon' 5% Booth Falls and Bald Mountain Road areas 1 5% Lionshead 1 3% Vail Commons/Safeway area 1 3% Golf Course 2% Booth Creek/Aspen Lane 0% Not a resident of the town of Vail 0% Other I 3% 89% Year-round resident (11+ months/year) - 56% Part-time resident - 35% Non-resident owner of business/commercial property 1 3% Employed in the town of Vail but don't live there 1 4% Get mail in the town but don't live or work there 12% Right direction Wrong track _ 24% Dont know • 16% 61% 5) Using the 1 to 5 scale below, how satisfied are you with the Town of Vail local government in terms of providing information to citizens about what local government is doing, including offering ample public engagement opportunities, approachability, and being collaborative in the decision-making process? Rating Category Avg Approachability of staff and Town Council 4.2 1.14% members Offering public engagement opportunities 4.1 Providing information to citizens 4.1 ji, 6% 13% 33% 15% Being collaborative in decision-making 3.6 itS/o 10% process 36% 37% 22% 35% 1- Not at all satisfied • 2 3 4 • 5- Very satisfied Source: RRC Associates 2018 June 19, 2018 - Page 220 of 39( Town Services COMMUNITY SURVEY 2018 Invitation Sample 6) Rate your satisfaction with Public Works services in the Town of Vail. Rating Category Avg Cleanliness of pedestrian villages 4.7 Overall park maintenance 4.6 21% 76% 28% 69% M. Friendliness and courteous attitude of Public Works employees 4.6 Snow removal on roads 4.6 Cleanliness of public restrooms 4.5 Wo, 28% 66% F 5% 24% [6% 32% Road and street maintenance by the Town of Vail (potholes, 4.4 sweeping, drainage) 35% 1- Not at all satisfied • 2 3 4 • 5 - Very satisfied Source: RRC Associates 2018 June 19, 2018 - Page 221 of 39( Public Safety - Fire Services COMMUNITY SURVEY 2018 Invitation Sample 7) Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. Rating Category Avg Courtesy and helpfulness of fire department staff 4.7 Response times to emergency incidents 4.6 Wildfire mitigation efforts 4.4 Fire safety, awareness and education programs 4.4 Timely plan -check and fire system inspections 4.3 18% 5% 9% 21% n& 76% Mit 72% 32% 12% 11111 57% 33% 31% W 5491IM 111 56% • 1- Not at all satisfied • 2 3 4 • 5- Very satisfied Source: RRC Associates 2018 June 19, 2018 - Page 222 of 39( Public Safety - Police COMMUNITY SURVEY 2018 Invitation Sample 8) Please rate your satisfaction with the following aspects of Police Services in the Town of Vail. Rating Category Avg Overall feeling of safety and security Friendliness and approachabilityofVail Police Department employees 4.6 5% 4.5 Overall quality of service 4.4 Confidence in the Police Department Appropriate presence of police on foot/vehicle patrol Visibility of police foot/vehicle patrol • 1- Not at all satisfied 2 4.4 4.3 4.3 1 1 26% 8% 8% 25% =I 66% .11.1111 T 64% 30% 59% I Er 8% 27% 60% 1 12% 33% 51% 1 12% 3 32% a 51% 4 5 - Very satisfied Source: RRC Associates 2018 June 19, 2018 - Page 223 of 39( Community Development Department COMMUNITY SURVEY 2018 Invitation Sample 9) Do you know that the Town now offers an online portal that provides information on reviews in progress, property research, building permits, and on-line planning applications? 9.a) If Yes, are you aware that this portal provides the ability to notify the Town of a code violation? Yes Uncertain 37% 8% Yes Uncertain 32% 55% 5% 10) Have you used the services of the Community Development Department within the past 12 months? Yes 21% 63% 11) Please rate your satisfaction with the following aspects of the Community Development Department. Rating Category Avg Courtesy and attitude/helpfulness 4.4 6% Knowledge/ability to answer questions 4.4 16% 6% Timeliness of response (to telephone calls, 4.2 inspections, questions/inquiries, plan review) Availability of information (public records) 4.2 6% 25% 23% 10% Building permit review and inspections 4.1 7% 79% h. 63% 63% 31% 10% 10% 52% 30% 31% 41.11111. 1- Not at all satisfied • 2 3 4 • 5- Very satisfied Source: RRC Associates 2018 June 19, 2018 - Page 224 of 39( Parking COMMUNITY SURVEY 2018 Invitation Sample 12) Are you aware that the Town offers residents/employees a variety of parking passes and discount parking programs? 13) Do you own a parking pass or value card this season? 13.1) What type of pass or value card do you own? Yes No Uncertain0 3% Yes No 17% 34% Value card Blue pass Gold pass Pink pass 13% 13% 13% 14) Please rate your satisfaction with public parking services in Vail. Rating Category Avg Booth attendant courtesy 4.4 Ease of parking in summer 4.3 Parking structure cleanliness 4.0 Overflow Frontage Road parking (convenience/ease of access) 3.4 Ease of parking in winter 3.4 11% 1 15% 28% 12% 60% 66% 79% 59% 28% 19% 11% Overflow Vail Frontage Road parking (safety) 3.3 Overall parking fees/pricing structure 3.0 11% 12% '41 54% 38% 24% 36% 27% 26% 14% 17% 25% 32% 25% 21% 22% 25% 23% 20% 22% 1- Not at all satisfied • 2 3 4 • 5 - Very satisfied Source: RRC Associates 2018 June 19, 2018 - Page 225 of 39( Bus Services COMMUNITY SURVEY 2018 Invitation Sample 15) Please rate your satisfaction with bus service. Rating Category Avg Dependability of bus service 4.7 Cleanliness of buses 4.6 Atmosphere/sense of safety on buses 4.6 Bus driver courtesy 4.5 Frequency of in -town shuttle (Lionshead to Golden Peak) 4.5 Frequency of outlying service - Vail neighborhoods 4.3 26% 6% 71% 28% 7% 8% 26% 65% 66% 24% 66% 8% 27% • 64% 14% Level of crowding on buses 4.0 6% 1- Not at all satisfied 2 16) Would you use the TOV buses more if frequency of service was increased? 17) Do you use ECO Transit? Yes No Uncertain Yes No 3 29% 17% 53% 38% 6626% 4 • 5 - Very satisfied 1 17% 31% 26% 43% 83% Source: RRC Associates 2018 June 19, 2018 - Page 226 of 39( I3% 15% 21% ■ 8% 13% 79% i Events COMMUNITY SURVEY 2018 Invitation Sample 18) In general, how would you describe the experience that events in Vail create for you and your guests? 4.2 1 13% 31% 0% 1- Very negative 2 3 - Neutral 4 N. 5 - Very positive Too few events 19) With respect to the number of events in Vail, About the right number are there: Too many events 20) How effectively do you feel our mix of events is appealing to the right audiences for Vail? 1- Not at all Effective 2 3 4 5 - Very Effective 28% 43% 21) Please rate your satisfaction with the following aspects of town -wide events. The overall quality of events in Vail 4.2 Overall quality of cultural, community, recreational, performing arts, and business conference venue op.. 1- Not at all satisfied 2 3 4.2 I strongly support the Town's financial investment in events 22) The Town of Vail invests I am somewhat in favor in various events in Vail. In general, what is your opinion I am neutral of this economic development strategy? I somewhat oppose I strongly oppose 1 13% 14% 40% 37% 44% 46% 4 • 5 - Very satisfied 12% 6% 19% 28% 46% 0% 10% 20% 30% 40% 50% Percent Responding Source: RRC Associates 2018 June 19, 2018 - Page 227 of 39( 1 Library Services COMMUNITY SURVEY 2018 Invitation Sample 24) Please respond to the following questions using "Yes" or "No." 25) How frequently do you use the library? Do you access the library remotely as well as in person? Do you have a library card in the Town of Vail? Have you used the library's website or e -newsletter? Yes No Yes No Yes No 0 1 2 35% 37% 34% 65% 63% 30% 3 7% 4 8% 13% 514% 6+ 7% 27) Please rate your overall satisfaction with the Vail Public Library Rating Category Avg Please rate your overall satisfaction with the Vail Public Library 4.7 1- Not at all satisfied 2 24% 3 31% 66% 4 • 5 - Very satisfied Source: RRC Associates 2018 June 19, 2018 - Page 228 of 39( Community Issues and Opportunities COMMUNITY SURVEY 2018 Invitation Sample 28) For each area listed below, indicate the level of priority you believe is appropriate Rating Category Avg Actions to protect and enhance Gore Creek 4.5 Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, and energy 4.3 efficiency) 1 1 Public safety (police and fire services) 4.3 ' Transportation needs (Town of Vail) 4.2 Defining comprehensive parking management policies to address parking for residents and visitors at peak times 4.1 Guest relations and customer service 4.0 Housing for middle income and service worker households 3.9 in vital support roles Transportation needs (ECO Transit) 3.7 Climate action and leadership on matters of policy 3.7 Pursuing a dedicated funding source to provide ongoing support for events and programs to serve visitors and the Vail community 3.5 Pursuing a dedicated funding source to provide ongoing financial support fordeed-restrictedhousing 3.4 1 1- Nota priority 1 2 1 3 - Neutral 1 R 1 25% 11% =. 64% 21% 16% =I 60% 29% 17% ip.- 51% 33% 15% 1 47% 34% I 45% M_ 23% 07% 16% 17% 32% 27% 28% 1 38% al 43% 32% 28% 7% ME 8% 9% 23% 26% 30% 13% 9% 28% 36% 32% 25° lin 0 21% L.25% 4 • 5 - High priority Source: RRC Associates 2018 June 19, 2018 - Page 229 of 39( Community Issues and Opportunities COMMUNITY SURVEY 2018 Invitation Sample 28.1) What two areas are your highest priorities? Housing for middle income and service worker households in vital support roles 1 Environmental sustainability 18% Defining comprehensive parking management policies to address parking for residents and visitors at peak times 22% Er 26% E5% Actions to protect and enhance Gore Creek Public safety (police and fire services) Transportation needs (Town of Vail) 12% 12% 12% 118% IL 7% Guest relations and customer service Pursuing a dedicated funding source to provide ongoing financial support for deed -restricted housing 13% 12% 18% 24% 28% 35% 40% ▪ First Rank ▪ Second Rank 11% Pursuing a dedicated funding source to provide ongoing support for events and programs 8% Climate action and leadership on matters of policy 7% Transportation needs (ECO Transit) °4% 29) What is your priority on undertaking a community visioning plan to better determine Vail's future? 1- Not a Priority 3% 2 1% 3 - Neutral 4 5 - High Priority 13% 40% 43% 0% 10% 20% 30% 40% 50% Percent Responding Source: RRC Associates 2018 June 19, 2018 - Page 230 of 39( =I Financial Prioritizing COMMUNITY SURVEY 2018 Invitation Sample 30) With $5 increments being the smallest amount you might use, if you had $100 to spend on major efforts, how would you allocate that $100 across the following categories? Or, if you would not allocate funds to any of these categories, please indicate by checking the box provided below. Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, Gore Creek restoration and energy efficiency) Average Expanded housing opportunities for a wide range of household incomes and a variety of resort community occupations Transportation improvements to address needs through bus service- in Vail $13.64 Planning and development of a Civic Center (enhanced community spaces including the Dobson Arena/Library/Lionshead Parking Structure, Town Hall) $10.69 Creation of an indoor events and programs space to support a variety of cultural and community activities $10.53 Transportation improvements to address Eagle County needs Other suggestions $10.00 $5.90 $25.63 $23.61 $0 $5 $10 $15 $20 $25 $30 Average Spend Source: RRC Associates 2018 June 19, 2018 - Page 231 of 39( Deed -Restricted (Work Force) Housing Opportunities COMMUNITY SURVEY 2018 Invitation Sample 31) There has been discussion about various techniques to expand deed -restricted opportunities in the area. Please indicate your opinion using the scale of 1 to 4 below. Rating Category Avg Identify and financially support opportunities for regional partnerships to construct new deed -restricted housing outside town boundaries 3.1 9% 30% 46% Allow developers to meet their deed -restricted housing requirement outside town boundaries 2.9 Allow increases in residential density in appropriate locations or circumstances 2.7 Apply deed -restricted housing requirements to all new or expanded residential development 2.7 1 II 19% 10% 30% 40% P 23% 16% 26% 34% 26% 15% 24% 35% • 1- Not at all Supportive • 2 3 • 4- Very Supportive Source: RRC Associates 2018 June 19, 2018 - Page 232 of 39( 9% 19% 11% 64% 25% 56% r 8% The Environment COMMUNITY SURVEY 2018 Invitation Sample 34) Please rank the importance of the following environmental sustainability program focus areas for the Town of Vail. (Survey version A only) Rating Category Avg Recycling and waste reduction 4.3 Wildlife habitat areas (for food, shelter, movement) 15% 4.3 5% Renewable energy projects in town (solar PV on buildings) 4.0 Climate change action and advocacy 3.5 1- Not at all important 2 15% 27% 46% 14% 3 12% 16% 23% 35% 4 • 5 -Very important 35) Now in its second year of implementation, the Gore Creek Strategic Plan identified improved regulations as strategic actions to improve water quality. Using the scale below, indicate your opinion. (Survey version A only) Rating Category Avg A watershed protection ordinance that would restrict pesticide use An increase to stream setback rules which would prohibit built improvements such as decks, patios, etc. within a prescribed distance from the creek A 'no -mowing' zone (to restrict lawn mowing next to waterways) 3.6 3.4 3.3 15% 19% 1 7% Milr 74% .mmilM 25% 8% 61% 30% rimh:5% 1- Not at all Supportive 2 3 • 4 - Very Supportive Source: RRC Associates 2018 June 19, 2018 - Page 233 of 39( The Environment, Continued COMMUNITY SURVEY 2018 Invitation Sample 36) Please identify the barriers that exist toward your personal use of environmentally friendly landscaping practices on your property. Rate the following on a scale of 1 to 5 where 1 is "strongly disagree" and 5 is "strongly agree" that these are barriers. (Survey version B only) Rating Category Avg HOA handles landscaping/HOA rules 3.3 161 Lack of knowledge of eco -friendly 3.0 practices iro I Lack of effective alternatives to pesticides/herbicides 2'8 15% 41 21% 27% Costs are prohibitive 2.7 25% Lack of eco -friendly landscapers 2.7 23% I prefer a green turf lawn, space to 2.7 play, socialize, etc. 18% 23% 13% 29% 21% 23% 19% Native plants and vegetation are not visually appealing they attract nuisance animals, and/or obscure vi.. 2.0 ▪ 1 -Not at all important • 2 21% 21% 17% 22% 30% L14»° 13% 31% 25% 20% r 16% 17% 17% ▪ 3 • 4 • 5 -Very important 37) Wildfire poses a risk to our homes, environment, economy, recreation and safety. Effective wildfire mitigation requires a multi -faceted approach. Please indicate your opinion using the scale of 1 to 4 below. (Survey version A only) Rating Category Avg Design standards that facilitate the creation of defensible space (such as 3.4 /o 7% using deciduous trees rather than co.. Evaluation of the defensible space around each home by trained 3.3 8% personnel 10% Creation of defensible space on individual properties (where 3.3 % 8% vegetation is reduced or modified to.. 24% =Mir 62% 8% 58% 27% • 1- Not at all Supportive • 2 3 • 4 - Very supportive Source: RRC Associates 2018 June 19, 2018 - Page 234 of 39( Household Preparedness for an Emergency COMMUNITY SURVEY 2018 Invitation Sample 38) How prepared would you say you and your household are in the event of a catastrophic emergency event? Extremely prepared Somewhat prepared Slightly prepared Not at all prepared 10% 9% 27% 55% Source: RRC Associates 2018 June 19, 2018 - Page 235 of 39( 1 Parking and Transportation COMMUNITY SURVEY 2018 Invitation Sample Yes 39) Should Town parking rates be based on demand? No Uncertain 40) Would you be in favor of creating a bike Yes share program in the Vail area (i e, conventional and electric [power assisted] bikes available for rent in selected No locations on local streets)? (Survey version B only) Uncertain Yes 40.1) Would you use the bike share program for renting conventional bikes? No (Survey version B only) Uncertain Yes 40.2) Would you use the bike share program for renting electric bikes? (Survey No version B only) Uncertain 41) Would you be in favor of creating a car Yes share program in the Vail area (i e, cars available for rent on a short-term basis in No selected areas of town) for guests and locals? (Survey version B only) Uncertain 41.1) Would you use the car share program? (Survey version B only) Yes No Uncertain 1 20% 33% 47% 17% 29% 54% 13% 29% 19% 26% 35% 25% 30% 40% 24% 45% 59% 55% Source: RRC Associates 2018 June 19, 2018 - Page 236 of 39( Ownership and Property Rental Information COMMUNITY SURVEY 2018 Invitation Sample 42) Do you own or rent your residence? 43) How long have you lived within the Town of Vail (or owned property if a non-resident)? 44) Are you aware that the Town has recently adopted new short-term rental regulations (i e, for home/condominium rentals of less than 30 consecutive days)? 45) Over the past year have you rented out your residence short-term? 46) Did/do you rent it through: 47) How do you expect to be using your Vail home five years from now? (CHECK ALL THAT APPLY) Own Rent 13% Other (specify) 1% 85% Less than lyear 2% 1-5 years 16% 6-15 years hiL 21% More than 15 years Not applicable 5% 56% Yes No 11% Uncertain 2% 87% Yes 15% No A management company Myself/online social sources as as VRBO, Airbnb, etc Both a management company and rent it myself Other 2% 13% 35% 85% 60% As a primary residence for my household, the owner A vacation home for owner or guests of owner 26% I intend to use my home as my retirement residence 17% Don't know/uncertain 10% Vacation rental to visitor/tourists 9% Rented long term to local resident 6% I intend to sell my home within the next five years but s.. 5% I intend to sell my home in the next five years and relocate outside the area 4% Other 1 1% 54% Source: RRC Associates 2018 June 19, 2018 - Page 237 of 39( Demographics COMMUNITY SURVEY 2018 Invitation Sample 48) When do you plan to retire? 49) Have you been affected by short-term rentals in your immediate area? Less than 1 year In 1 year 7% In2to3years In4to6years 25% 17% 18% In 7 to 10 years • 12% In more than 10 years 22% Yes No Uncertain 34% ■ 9% 57% Not a problem 50) In your opinion, to what A moderate problem extent is the loss of long-term rental housing a problem in Vail One of the more serious problems at this time? A critical problem in the region One of the region's lesser problems M11% 28% 30% Work 8 months or more a year in the local area Not employed: retired 51) Which of the following best Currently employed outside of the local area describes your employment Work 7 or fewer months a year in the local area status? Not employed: homemaker Not employed: unemployed and/or looking for work Other: 14% 12% 44% 25% 19% 52.1) What is the location of your place of work in the Vail Valley? (CHECK ALL THAT APPLY) In the town of Vail Edwards 15% Avon 12% Beaver Creek 12% Eagle Vail 9% Eagle 6% Gypsum 6% Minturn 6% Other: 9% 80% 0% 20% 40% 60% 80% 100% Percent Responding Source: RRC Associates 2018 June 19, 2018 - Page 238 of 39( Demographics, Continued COMMUNITY SURVEY 2018 Invitation Sample 53) Do you own or operate a business within the Town of Vail? 54) Are you a registered voter in Vail? 57) In what year were you born? (Please enter 4 -digit year) Yes ■ 13% No Yes No 18-24 0% 25-34 10% 35-44 11% 45-54 21% 55-64 25% 65-74 24% 75 or older 10% 42% 58% 87% Source: RRC Associates 2018 June 19, 2018 - Page 239 of 39( Town of Vail Community Survey 2018 Final Report June 19, 2018 ASSOCIATES.. Prepared for: Town of Vail Prepared by: RRC Associates, LLC 4770 Baseline Road, Ste. 360 Boulder, CO 80303 303/449-6558 www.rrcassociates.com June 19, 2018 - Page 240 of 39( Town of Vail Community Survey 2018 Contents An Introduction and Overview of Results 1 A Profile of Respondents 2 Ratings of Facilities and Services by Department 3 Policies and Priorities 3 Discussion of Survey Findings 8 Ratings of Facilities and Services by Department 8 Policies and Priorities 10 Right Direction or Wrong Track 10 Overall Priorities Based on a List of 11 Factors 11 Financial Prioritization 12 Housing 14 Short -Term Rentals 15 Environmental Policies and Priorities 16 Master Plan Initiative 19 Parking 20 Events 21 Emergency Preparedness 22 Appendix: Open -Ended Comments RRC Associates CONTENTS June 19, 2018 - Page 241 of 39( Town of Vail Community Survey 2018 AN INTRODUCTION AND OVERVIEW OF RESULTS This Overview provides a summary of selected survey results as well as an identification of some of the major themes and findings that emerged from the 2018 Community Survey. The 2018 Town of Vail Community Survey used methods virtually identical to those used in 2016, 2014, 2012, and 2010, permitting comparisons of results over time. As in past surveys, this year's program resulted in extensive open-ended comments, as well as statistical measures of many topics that are of interest to the community. The comments are presented verbatim in an interactive appendix, allowing users to sort comments by question, survey source (i.e., Invitation or Open Link Survey — described below), resident type (i.e., year-round or part-time), whether the respondent believes Vail is going in the right direction or on the wrong track, and length of residency in Vail. In 2018, the surveys were fielded using two techniques. The primary method of distribution was through a postcard inviting full-time and part-time Vail residents to complete a password -protected online "invitation" survey. The Invitation Survey mailing list was created using voter registration, commercial vendor, and Eagle County Assessor lists. In an effort to personalize the postcard invitation and avoid mailing to vacant residences, the list only included addresses associated with a name. Only one postcard was mailed per address, but the postcards provided two unique passwords, allowing up to two household members to complete the survey online. Also, residents that had a password but requested (by telephone) to complete the survey using a paper form were provided a survey. The secondary method was the promotion of an "open" version of the survey designed to gather input from interested individuals that had not received the password -protected invitation. These subsets of respondents are referred to as the "Invitation" and "Open Link" groups. Together, these two response methods resulted in 1,071 completed surveys (562 from the Invitation Survey and 509 from the Open Link Survey). The total response was up by more than 16 percent this year (from 917 responses in 2018). Efforts to encourage response included ten $100 Visa gift card drawings spread throughout the surveying period, as well as additional publicity. Survey invitation postcards arrived in Vail mailboxes starting March 10, 2018. Reminder postcards were sent to residents and seasonal residents about 10 days later. In addition, the Open Link Survey was advertised as available for completion starting on March 25. This was timed to be about three weeks after the initial postcard mailing. Through various ads, the public was invited to complete that version of the survey online but without a password. Both the Invitation and Open Link versions of the survey were closed in early May. Responses from both versions of the survey were generally similar. Most of this summary focuses on responses from the controlled invitation group respondents for this year in comparison to invitation - only responses from 2016, in order to establish a directly comparable baseline of results. However, in many instances throughout this summary, responses are segmented and analyzed by key variables of interest (e.g., residence type, home ownership status, etc.). In these cases, both methods of data RRC Associates 1 June 19, 2018 - Page 242 of 39( Town of Vail Community Survey 2018 collection (Invitation and Open Link) are grouped together and then segmented, thus providing the most robust sample size for analysis. In an effort to shorten the 2018 questionnaire somewhat, while preserving the ability to explore the variety of topics for investigation that were identified by Council and staff, a few of the survey questions were asked only of 50% of survey respondents. This was accomplished by having selected questions posed to %z of respondents selected at random. The other half received a different unique bank of questions. This approach was only applied to about five questions on each version of the survey, and because of the large number of respondents overall, using an A and B version of the survey form did not appreciably influence the statistical usability of any of the survey results. The 2018 Community Survey is one of a number of public outreach efforts conducted by the Town. It is important to recognize that the survey is considered a tool for gathering input rather than a vote or a referendum on the many topics that are explored. The survey results have been dissected in various ways to identify dominant themes and messages and these findings are explored in the technical appendix to this summary; some of these findings are included in this key findings summary. The survey and subsequent findings are organized into three major areas of discussion: 1) a demographic profile of respondents, 2) ratings of Town departments and services are evaluated using questions that allow comparisons to past surveys, and 3) a number of issues and topics of community importance identified to be of interest to decision makers and the community at large, with specific input from Town Council on survey questions and wording. Taken together, responses to the Town of Vail Community Survey provide a means of benchmarking the delivery of services over time. A Profile of Respondents Changes in survey results from 2016 reflect shifts in respondent opinions, and are not attributable to demographic differences, given that the 2018 demographic profile of respondents is highly similar to 2016. The survey contained a number of demographic questions that provide a snapshot of the community and are used to probe and analyze input from respondents. Looking at the combined sample (Invitation and Open Link Surveys), the profile is relatively unchanged from 2016 — including the mix of year-round versus part-time residents, share of response by neighborhood of residence in Vail, whether respondents own or rent their residence, household composition, and where the respondent is employed. RRC Associates 2 June 19, 2018 - Page 243 of 39( Town of Vail Community Survey 2018 Ratings of Facilities and Services by Department As with past surveys, Town departments were rated across a number of different measures (questions) using a 5 -point scale with 1 meaning "not at all satisfied" and 5 meaning "very satisfied." In general, results were very positive with high levels of satisfaction across all departments, and average ratings improved from 2016, with a few exceptions in which ratings remained unchanged. The survey fill -out, attached as an Appendix to this report, highlights department ratings in a format that compares 2018 ratings to 2016 results. The Town of Vail local government received lower average satisfaction ratings than most of the other Town departments, although ratings have improved across-the-board for each attribute. "Being collaborative in the decision-making process" was again the lowest -rated attribute, but the most improved since 2016. A review of the open-ended comments concerning the Town of Vail ratings indicates that there were concerns emanating from some of the difficult issues faced in past months (e.g., rent by owner regulations, parking, personal issues with the Town, etc.) but the comments also provide practical and actionable ideas for greater collaboration. Consensus building is a challenge, but also a major opportunity for the Town, and the improvement in the rating of "being collaborative" suggests that emphasis on this problem is paying off. The Town has continued its efforts to grow the Town of Vail email list and the 2018 survey resulted in additional opt -ins to that list, highlighting that community outreach can grow community engagement. There was high satisfaction and improvement over time for the "lowest -rated" attributes. For most departments, these lowest -rated attributes were given an average rating of at least 4.0. Furthermore, the lowest -rated attribute was also the most improved since 2016 for Town of Vail local government, police services, and bus service. And while average ratings are analyzed above, it is important to note that the percentage of respondents providing a rating of '5' ("very satisfied") increased for each attribute as compared to 2016, with the exception of one item: ease of parking in summer (54 percent "very satisfied" in 2018 vs. 60 percent in 2016). While "average" ratings are one way to evaluate the survey results, the percentages in the 1 to 5 categories are often more informative. Discussions of survey results at the staff level have focused on the 4 and 5 ratings as a target for departments. Continuous improvement is achieved by increasing the satisfaction levels of all categories of stakeholders. Policies and Priorities Slightly more respondents think Vail is on the "wrong track" than in 2016. Respondents began the survey by indicating their opinions regarding the general state of Vail. This question, tracked for over a decade, asked, "Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track?" This year, 61 percent of invitation respondents said the TOV is RRC Associates 3 June 19, 2018 - Page 244 of 39( Town of Vail Community Survey 2018 going in the "right direction" (down from 63 percent in 2016) and 24 percent indicated Vail is on the "wrong track" (compared to 20 percent in 2016). While the increase in "wrong track" ratings seems small (approximately 2 percent), it is statistically significant. The decrease in those that report Vail is going in the right direction and increase in those indicating the Town is on the wrong track held up regardless of residence type, home ownership status, or whether the respondent owns or operates a business in Vail, and stands in contrast to the increasingly positive ratings received for the Town departments. Exploring these results further indicated that rent by owner concerns and frustrations, parking, and housing were especially likely to be mentioned by respondents saying "wrong track." Specifically with regard to parking, respondents commented on parking being too expensive, concern about losing free summer parking, and lack of places to park. Comments on housing touched upon increase of short-term rentals at the expense of long-term rental options, lack of employee housing options, and the cost of housing. Meanwhile, the roughly three in five respondents who said Vail is going in the right direction commented on their satisfaction with town services, feeling that the town is working hard to address important issues (e.g., housing, transportation, environment), quality of events, efforts to improve the appearance of town buildings and infrastructure, and transportation improvements, among other reasons. Housing opportunities and environmental sustainability efforts were selected as the highest priorities for Town Council to consider in the coming months. When asked to evaluate 11 priority areas on a five -point scale (where 1 means "not a priority" and 5 means "high priority"), each category received an average rating of at least 3.0 and at least 50 percent of responses earning a rating of 4 or 5. In other words, all of the priority areas evaluated are of general importance or priority to the community. "Housing for middle income and service worker households" is a notable result in these ratings. The average score for this category was a 3.9, relatively in the middle of the ratings of priority. These results were lowered by the relatively large number of respondents rating it a 1 or 2, an expression that housing was not a high priority for them. However, when asked to select their top two priorities from the list, the most frequently chosen actions were housing for middle income and service worker households in vital support roles (selected as first or second rank priority by 40 percent of invitation respondents) and environmental sustainability efforts (35 percent). These two areas are relatively widely identified as community priorities. In another prioritization exercise, respondents were asked to prioritize six improvements for the Vail community relative to one another by allocating $100 across the various categories to best reflect their priorities. Again, environmental sustainability efforts (which received an average allocation of $26) and expanded housing opportunities for a wide range of household incomes and resort community occupations ($24) rose to the top of the list. RRC Associates 4 June 19, 2018 - Page 245 of 39( Town of Vail Community Survey 2018 There was strong support for identifying and financially supporting opportunities for regional partnerships to construct new deed -restricted housing outside of town boundaries. Techniques to expand deed -restricted (work force) housing opportunities were examined in detail this year. Respondents are highly supportive of various techniques to address the housing problems present in Vail. Worth noting is that the option to identify and financially support opportunities for regional partnerships to construct new deed -restricted housing outside town boundaries received strong support from all sub -groups, including year-round and part-time residents, those who live in and outside of town boundaries, and owners and renters. Respondents are highly aware of rent -by -owner (RBO) regulations, with some more impacted than others. Short-term rentals have been a topic of interest and public debate and the survey contained questions to better understand the short-term rental landscape in Vail, as well as probe respondent opinions around this issue. Evaluation of short-term rental policy questions in Vail produced the following observations: • Overall, respondents are very familiar with short-term rental regulations in Vail. Nearly nine in ten respondents were aware that the town recently adopted new short-term (less than 30 days) rental regulations (87 percent). • Fifteen percent of respondents have rented out their residence on a short-term basis in the past year (much higher for part-time residents at 27 percent than year-round residents at 3 percent). • About one in three respondents have been affected by short-term rentals in their immediate area (34 percent). • Respondents who indicated that Vail is on the wrong track were more likely to be affected by short term rentals than those who think Vail is going in the right direction (37 percent vs. 30 percent). Year-round residents are also more impacted than part-time residents (38 percent vs. 24 percent). • About three-quarters of respondents think that the loss of long-term rental housing is problematic, including those that think it's a critical problem (19 percent), one of the more serious problems (30 percent), or a moderate problem (28 percent). Meanwhile, 12 percent think it's one of the region's lesser problems and 11 percent don't think it's a problem at all. Respondents are highly supportive of a number of environmental measures—particularly recycling and waste reduction and wildfire mitigation approaches. A majority of residents show strong support for environmental efforts by the Town. A number of survey questions explored various aspects of environmental policy, as well as Vail's efforts to be a sustainable destination: • Regarding environmental sustainability program focus areas, respondents place the most importance on recycling and waste reduction (83 percent of invitation respondents). Meanwhile, climate change action and advocacy received considerably less support (58 percent). • Effective wildfire mitigation approaches were also explored, as was done in 2016. Each approach received more support in 2018 than in 2016. This was particularly the case for RRC Associates 5 June 19, 2018 - Page 246 of 39( Town of Vail Community Survey 2018 designing standards that facilitate the creation of defensible space (87percent —up from 82 percent in 2016). Strong support for continued action to address Gore Creek. Now that the Gore Creek Strategic Plan is in its second year of implementation, respondents had the opportunity to indicate their support for strategic recommendations from the plan. Respondents indicated overwhelming support for each of three regulations probed, with watershed protection ordinance that restricts pesticide use receiving the highest level of support (93 percent of invitation respondents provided a rating of 3 or 4). There is room for improvement in household emergency preparedness and respondents are receptive to more information on this topic. New to the survey this year, respondents were asked how prepared they/their household would be in the event of a catastrophic emergency event. One in ten respondents are extremely prepared (10 percent), over half are somewhat prepared (55 percent), about a quarter are slightly prepared (27 percent), and the remaining one in ten are not at all prepared (9 percent). Respondents commented on the desire for more public information around what households could do to prepare for future emergencies. The survey indicates overwhelming support for a Master Plan Initiative. Also new to the survey this year, respondents were asked the priority they placed on undertaking a community visioning plan to better determine Vail's future, to which responses were very positive. Eighty-three percent of respondents provided a rating of 4 or 5 on a 5 -point scale where 1 means "not a priority" and 5 means "high priority." Just 4 percent of respondents provided a rating of 1 or 2. Part-time residents were particularly supportive (88 percent, vs. 79 percent of year-round residents). Beyond parking fees, respondents offered suggestions around parking, including enhanced communication and stricter parking enforcement. Respondents were asked "Other than adjusting parking fees, what could the Town of Vail do to improve your satisfaction with parking in the town?" The most frequent comment received was that there need to be more parking spaces. Other comments centered on desire to keep free summer overnight parking (especially for those who are drinking in town), enhanced communication so people know when spaces are full or become available in the parking structures, improving the appearance and cleanliness of parking structures, disallowance of parking on Frontage Roads, ticketing cars that take up two spaces, additional satellite parking lots serviced by shuttle, and safety features to protect pedestrians on busy days (e.g., speed bumps, keeping sidewalks cleared, street lighting). Many respondents also used this space to comment on their dissatisfaction with parking fees. In additional questions designed to assess respondent preferences around parking and transportation approaches, results show that nearly half of invitation respondents think parking rates should be based on demand (47 percent), up from 40 percent in 2016. This represents a statistically significant shift in opinion concerning this area of policy. These approaches are further confirmed by the results from Survey Question 28.1 where "Defining comprehensive parking management policies to address parking RRC Associates 6 June 19, 2018 - Page 247 of 39( Town of Vail Community Survey 2018 for residents and visitors at peak times" was the third highest priority identified from the list of 11 categories. Support for a bike share program, relatively less support for car sharing. Over half of respondents would be in favor of creating a bike share program in the Vail area (54 percent), and of those respondents there is similar interest in using both conventional (59 percent would use) and electric (55 percent) bikes. There is less support for a car share program, with 35 percent in favor, and 30 percent of those respondents indicating they would actually use the program. Attitude toward events generally positive and unchanged from 2016. Vail has emphasized events as a component of economic development as well as to respond to community desires for entertainment and activities. A strong majority of respondents say events create a positive experience in Vail. On the question, "In general, how would you describe the experience that events create for you and your guests?" about 81 percent of respondents rate the experience positively, as a 4 or 5 on a five -point scale, identical to 2016. Additionally, most respondents indicate that the Town holds "about the right number" of events (79 percent). Thirteen percent indicate there are too many events while eight percent think there are too few. Responses are highly similar to 2016. RRC Associates 7 June 19, 2018 - Page 248 of 39( Town of Vail Community Survey 2018 DISCUSSION OF SURVEY FINDINGS The discussion that follows provides more in-depth results from the 2018 Community Survey. Ratings of Facilities and Services by Department As with past surveys, Town departments were rated across a number of different measures (questions) using a 5 -point scale with 1 meaning "not at all satisfied" and 5 meaning "very satisfied". In general, results were very positive with high levels of satisfaction across all departments, and average ratings improved from 2016 across-the-board, with a few exceptions in which ratings remained unchanged. The highest-rated, lowest -rated, and most improved attributes are noted for each department below: • Town of Vail local government. Highest-rated: approachability of staff and Town Council members (4.2); lowest -rated but most improved: being collaborative in decision-making process (3.6, vs. 3.2 in 2016). • Public Works. Highest-rated: cleanliness of pedestrian villages (4.7); lowest -rated: road and street maintenance by the Town of Vail (4.4); most improved: friendliness and courteous attitude of Public Works employees (4.6), cleanliness of public restrooms (4.5), and road and street maintenance (4.4) each increased by 0.3 pt since 2016. • Fire Services. Highest-rated: courtesy and helpfulness of fire department staff (4.7); lowest - rated: timely plan -check and fire system inspections (4.3); most improved: fire safety, awareness and education programs (4.4, vs. 4.1 in 2016). • Police Services. Highest-rated: overall feeling of safety and security (4.6); lowest -rated but most improved: visibility of police foot/vehicle patrol and appropriate presence of police on foot/vehicle patrol (each 4.3, vs. 4.0 in 2016). • Community Development Departments. Highest-rated: knowledge/ability to answer questions (4.1); lowest -rated: building permit review and inspections (4.1); most improved: knowledge/ability to answer questions (4.4), courtesy and attitude/helpfulness (4.1), and building permit review and inspections (3.8) each increased by 0.3 pt since 2016. • Parking. Highest-rated: Booth attendant courtesy (4.4); lowest -rated: overall parking fees/pricing structure (3.0); most improved: overflow Frontage Road parking convenience/ease of access (3.4) and safety (3.3) each increased by 0.5 pt since 2016. • Bus Service. Highest-rated: dependability of bus service (4.7); lowest -rated but most improved: level of crowding on buses (4.0, vs. 3.4 in 2016). • Events. Respondents rated their satisfaction with two attributes of events: the overall quality of events (4.2, vs. 4.1 in 2016) and overall quality of cultural, community, recreational, performing arts, and business conference venue options in Vail (4.2, vs. 4.0 in 2016). • Library Services. Overall satisfaction with the Vail Public Library was 4.7 this year (up from 4.5 in 2016). 1 Unlike the other departments, which were rated by all respondents, the Community Development Department was rated only by those who used their services in the past year (21 percent—up from 15 percent in 2016). RRC Associates 8 June 19, 2018 - Page 249 of 39( Town of Vail Community Survey 2018 Worth noting is that for most departments even the "lowest -rated" attributes were given an average rating of at least 4.0, indicating that respondents are highly satisfied with Town services. Furthermore, the lowest -rated attribute was also the most improved since 2016 for Town of Vail local government, police services, and bus service. And while average ratings are analyzed above, it is important to note that the percentage of respondents providing a rating of '5' ("very satisfied") increased for each attribute as compared to 2016, with the exception of one item: ease of parking in summer (54 percent "very satisfied" in 2018 vs. 60 percent in 2016). Ratings were also analyzed by residence type, whether the respondent owns or operates a business in the Town of Vail, whether the respondent owns or rents their residence, and whether the respondent believes things in Vail are going in the right direction or off on the wrong track. Even when assessed by these sub -groups, average ratings stayed the same or increased from 2016 average for most all attributes. However, there were a few noteworthy exceptions2: • Average ratings declined from 2016 for ease of parking in summer most notably among renters (4.2, vs. 4.5), those who are employed in Vail but live elsewhere (4.1, vs. 4.5), and those who get mail in the town but don't live or work there (3.9, vs. 4.2). • Non-resident business/commercial property owners were less satisfied with the cleanliness of pedestrian villages (4.4 vs. 4.6), the frequency of the in -town shuttle (4.3 vs. 4.5), dependability of bus service (4.4 vs. 4.6), and the atmosphere/sense of safety on buses (4.5 vs. 4.8) than in 2016. • Part-time residents were slightly less satisfied with the Community Development Department's timeliness of response to phone calls, inspections, questions/inquiries, and plan review (4.1 vs. 4.2) and with the overall quality of events in Vail (4.2 vs. 4.3) than in 2016. For most of the Vail Town departments, open-ended comments were collected along with ratings. The results from these ratings have been presented to the departments and provide additional information on the perceptions of the delivery of services. Both positive and negative comments were received, along with practical suggestions. Taken together, the comments provide one of the important products from the Community Survey program and offer a means of "listening" to residents and workers in ways not fully represented at meetings or through other existing channels. A tabulation of example comments by departments are presented as an Appendix to this report. While these lists of verbatim comments, and the associated "word clouds" are only a small sampling of the total comments obtained, they illustrate the breadth of comments, often containing specific or actionable suggestions. These summaries have been reviewed by town staff and they are available to help further guide initiatives in the coming months. Events and parking are discussed in greater detail in the Policies and Priorities section of this summary, as they are both recurring themes in terms of community priorities, financial prioritization, and written comments. The data provide information that can be used to explore policy options and ground decisions, should additional considerations around events and parking occur. 2 Only sub -groups with sample sizes of at least 25 for each year are analyzed, as there is more volatility in year - over -year results with smaller sample sizes. RRC Associates 9 June 19, 2018 - Page 250 of 39( Town of Vail Community Survey 2018 Policies and Priorities Right Direction or Wrong Track. Respondents began the survey by indicating their opinions regarding the general state of Vail. This question that has been tracked for over a decade asked, "Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track?" This year, 61 percent of invitation respondents said the TOV is going in the "right direction" (down from 63 percent in 2016) and 24 percent indicated Vail is on the "wrong track" (compared to 20 percent in 2016). This decrease in those that report Vail is going in the right direction and increase in those indicating the Town is on the wrong track held up regardless of residence type, home ownership status, or whether the respondent owns or operates a business in Vail, and stands in contrast to the increasingly positive ratings received for the Town departments. Town of Vail Community Survey First, a few questions about you and the general state of Vail___ 2016 vs. 2016 - Invitation Samples Only 4) Would you say that things in the town of flail are going in the right direction, or have they gotten off on the wrong track? Rig ht direction Wrong track Dont know 2018 61% 2016 17% 63% Source: RRC Ass oc i ate s 2018 A follow-up open-ended question asked respondents to elaborate on their responses, and this qualitative input provides insight into respondent opinions. • Among respondents who indicated that Vail is on the wrong track, the words parking and housing were mentioned with the greatest frequency. Specifically with regard to parking, respondents commented on parking being too expensive, concern about losing free summer parking, and lack of places to park. Comments on housing touched upon increase of short-term rentals at the expense of long-term rental options, lack of employee housing options, and the cost of housing. Other recurring themes included comments on too much development/building/expansion, generally high cost of living, too many rules and regulations (e.g., permits, restrictions, etc.), a perceived focus on catering to visitors over residents, general feeling that the Town supports and attracts the wealthy at the expense of families or working class, overcrowding, and challenging business climate due to high commercial property rent and difficulty in retaining good employees because of high housing prices. • The roughly three in five respondents who said Vail is going in the right direction remarked on a variety of reasons why. Some of the more recurrent themes included satisfaction with town services, feeling that the town is working hard to address important issues (e.g., housing, transportation, environment), quality of events, efforts to improve the appearance of town buildings and infrastructure, transportation improvements, safety/security, the cleanliness and RRC Associates 10 June 19, 2018 - Page 251 of 39( Town of Vail Community Survey 2018 beauty of the Town, forward -thinking leadership, good communication between local government and residents, and perceived fiscal responsibility. Overall Priorities Based on a List of 11 Factors. The survey contained a number of questions related to topics of policy or overall direction. These were explored in detail by examining both the quantitative (statistical) results, as well as the large number of open-ended comments that were received. Respondents were asked to evaluate 11 topics that are of interest to elected officials and staff, using a rating scale of 1 to 5 with 1 being "not a priority," 3 "neutral," and 5 a "high priority." All of the topics or categories that were evaluated received ratings above 3 on the five -point scale and all received at least 50 percent of responses earning a rating of 4 or 5. In other words, all of the priority areas evaluated are of general importance or priority to the community. "Housing for middle income and service worker households" is a notable result in these ratings. The average score for this category was a 3.9, relatively in the middle of the ratings of priority. These results were lowered by the relatively large number of respondents rating it a 1 or 2, an expression that housing was not a high priority for them. However, when asked to select their top two priorities from the list, the most frequently chosen actions were housing for middle income and service worker households in vital support roles (selected as first or second rank priority by 40 percent of invitation respondents) and environmental sustainability efforts (35 percent). These two areas are relatively widely identified as community priorities. Town of Vail Community Survey Community Issues and Opportunities 2018 Invitation Sample Only 28.1) What two areas are your highest priorities? Housing for middle income and service worker households in vital support roles 2018 Environmental sustainability 2018 Defining comprehensive parking management policies to address 2018 parking for residents and visitors at peak times 15% 2896 35% Actions to protect and enhance Gore Creek 2018 12% - 2496 Public safety (police and fire services) 2018 18% Transportation needs (town of Vail) 2018 1396 Guest relations and customer service 2018 1296 ▪ First Rank ▪ Second Rank Pursuing a dedicated funding source to provide ongoing financial 2018 support for deed -restricted housing Pursuing a dedicated funding source to provide ongoing support for events and programs 1196 2018 5. 8% Climate action and leadership on matters of policy 2018 7% Transportation needs (ECO Transit) 2018 X445 Source_ RRC Associates 2018 RRC Associates 11 June 19, 2018 - Page 252 of 39( Town of Vail Community Survey 2018 Financial Prioritization. Respondents were asked to prioritize six improvements for the Vail community relative to one another by allocating $100 across the various categories to best reflect their priorities. Again, environmental sustainability and housing rose to the top of the list. Invitation respondents allocated the most, on average, to environmental sustainability efforts ($26) and expanded housing opportunities for a wide range of household incomes and a variety of resort community occupations ($24). Average allocation toward expanded housing opportunities varied among sub -groups. Renters allocated the most toward this priority ($43) while part-time residents allocated the least ($18). Transportation improvements to address through bus service in Vail ($14), planning and development of a Civic Center ($11), creation of an indoor events and programs space to support a variety of cultural and community activities ($11), and transportation improvements to address Eagle County needs ($10) received similar levels of financial support among invitation respondents. Town of Vail Community Survey 1 Financial Prioritizing 2018 Invitation Sample Only 30) With $5 increments being the smallest amount you might use, if you had $100 to spend on major efforts, how would you allocate that $100 across the following categories? Or, if you would not allocate funds to any of these categories, please indicate by checking the box provided below. Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, Gore Creek restoration and energy efficiency) Expanded housing opportunities for a wide range of household incomes and a variety of resort community occupations 2018 Average Transportation improvements to address needs through bus service - in Vail $14 $26 $24 Planning and development of a Civic Center (enhanced community spaces including the Dobson Arena/Library/Lionshead Parking Structure, Town Hall) $11 Creation of an indoor events and programs space to support a variety of cultural and community activities $11 Transportation improvements to address Eagle County needs $10 Other suggestions - $6 Source: RRC Associates 2018 RRC Associates 12 June 19, 2018 - Page 253 of 39( Town of Vail Community Survey 2018 In addition to average allocation amounts, it's also instructive to evaluate the percentage of respondents who preferred allocating $0 to each category of improvement. Environmental sustainability efforts had the lowest share of $0 allocations (17 percent), indicating that most respondents think some level of funding should go toward this priority. In contrast, creation of an indoor events and program space had the highest share of $0 allocations (40 percent), highlighting that this improvement is important to a smaller segment of the community. Tc•,^vi o` Vail Community Survey Financial Prioritizing 2018 117 vi td tion sample Only 30) With $5 increments being the smallest amount you might use, if you had $100 to spend on major efforts, how would you allocate that $100 across the following categories? Or, if you would not allocate funds to any of these categories, please indicate by checking the box provided below. -Foment Responding 50 Creation of an indoor events and programs space to support a variety of cultural and community activities 2013 Transportation improvements to address Eagle County needs Planning and development of a Civic Center (enhanced community spaces including the Dobson Arena f Librarylt ionshead Parking Structure, Town Hall) Transportation improvements to address needs through bus service - in Vail 2846 Expanded housing opportunities for a wide range of household incomes and a variety of resort community occupations Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, Gore Creek restoration and energy efficiency) 22% 40% 38% 38% 17%h 096 10% 20% 30% 40% Percent Responding $0 Source: RRC A s s oei ates 2018 RRC Associates 13 June 19, 2018 - Page 254 of 39( Town of Vail Community Survey 2018 Housing. Affordable and adequate housing for employees in the Town of Vail was one of the top issues that again came up repeatedly throughout the survey results. Respondents identified housing as a top priority within the community issues and also allocated the second most funding toward it in a monetary exercise designed to determine top financial priorities (discussed above). Housing emerged prominently from the open-ended comments as well; many respondents are concerned about the issue and feel it needs to be addressed by the Town above all else. Techniques to expand deed -restricted (work force) housing opportunities were examined this year. Respondents are highly supportive of various techniques to address the housing problems present in Vail. Note that in the graph below, and on graphs of several other questions that involve policy questions that could guide code/regulatory change, a four point scale is used to "force" respondents to not be neutral. As shown, on a scale from 1 to 4 where 1 is "not at all supportive" and 4 is "very supportive," respondents rated four proposed techniques to expand workforce housing. Identifying and financially supporting opportunities for regional partnerships to construct new deed -restricted housing outside town boundaries (76 percent gave ratings of 3 or 4), allowing developers to meet their deed - restricted housing requirement outside town boundaries (70 percent), allowing increases in residential density in appropriate locations or circumstances (61 percent), and applying deed -restricted housing requirements to all new or expanded residential development (59 percent) all received larger shares of supportive respondents than unsupportive respondents. Worth noting is that the option to identify and financially support opportunities for regional partnerships to construct new deed -restricted housing outside town boundaries received strong support from all sub -groups, including year-round and part-time residents, those who live in and outside of town boundaries, and owners and renters. Town of Vail Community Survey 1 Deed -Restricted (Work Force) Housing Opportunities 2018 Invitation Sample Only. 31) There has been discussion about various techniques to expand deed -restricted opportunities in the area. Please indicate your opinion using the scale of 1 to 4 below. Rating Category Year Avg Identify and financially support opportunities for regional partnerships to construct new 2018 3.1 deed -restricted housing outside town boundaries Allow developers to meet their deed -restricted 2018 2.9 housing requirement outside town boundaries Allow increases in residential density in 2018 2.7 appropriate locations or circumstances 30% L% Apply deed -restricted housing requirements to all new or expanded residential development 2018 2.7 26% 24% 1- Not at all Supportive • 2 3 4 -Very Supportive Source: RRC Associates 20:8 RRC Associates 14 June 19, 2018 - Page 255 of 39( Town of Vail Community Survey 2018 Short -Term Rentals. Short-term rentals has been a topic of interest and the survey contained questions to better understand the short-term rental landscape in Vail, as well as probe respondent opinions around this issue. Evaluation of the short-term rental landscape in Vail produced the following observations: • Overall, respondents are very familiar with short-term rental regulations in Vail. Nearly nine in ten respondents were aware that the town recently adopted new short-term rental regulations of less than 30 days (87 percent). • Fifteen percent of respondent have rented out their residence on a short-term basis in the past year (much higher for part-time residents at 27 percent than year-round residents at 3 percent). • Part-time residents who rented out their homes were much more likely to use a management company (61 percent) than doing it themselves through sites like VRBO or Airbnb (31 percent). When it comes to the impact of short-term rentals, the survey highlighted the following: • About one in three respondents have been affected by short-term rentals in their immediate area (34 percent). • Respondents who indicated that Vail is on the wrong track were more likely to be affected than those who think Vail is going in the right direction (37 percent vs. 30 percent). Year-round residents are also more impacted than part-time residents (38 percent vs. 24 percent). • About three-quarters of respondents think that the loss of long-term rental housing is problematic, including those that think it's a critical problem (19 percent), one of the more serious problems (30 percent), or a moderate problem (28 percent). Meanwhile, 12 percent think it's one of the region's lesser problems and 11 percent don't think it's a problem at all. • Renters are more likely to consider the problem critical than homeowners (39 percent vs. 16 percent), business owners more so than non -business owners (26 percent vs. 16 percent), year- round residents more so than part-time residents (27 percent vs. 4 percent), those that live outside of town than within town boundaries (32 percent vs. 17 percent), and those that think Vail is on the wrong track than those that think the town is going in the right direction (26 percent vs. 18 percent). RRC Associates 15 June 19, 2018 - Page 256 of 39( Town of Vail Community Survey 2018 Town of Vail CommunitySurvey ! Ownership and Property Rental Information 2018 int-+'taticr San?p!e 44) Are you aware that the Town has recently adopted new short-term rental regulations (i e, forhom%ondominium rentals of less than 30 consecutive days)? 45) Over the past year have you rented out your residence short-term? 46) Oidfdo you rent it through: 49) Have you been affected by short-term rentals irr your immediate area? 2018 Yes No 11% Uncertain 2% Yes 15% No other ■ 3% A management company Both a management company and rent 295 it myself Myself/online social sources as as VRBO, Airbnb, etc. 50) Inyour opinion„ to what extent is theloss of long-term rental housing a problem in Vail at this time? 35% Yes 34% No Uncertain 9% Acritical problem in the region 19% One of the more serious problems 30% A moderate problem 28% Nota problem 11% One of the region's lesser problems 12% 60% 87% 85% 57% Source: RRC As s oc i ate s 2018 Environmental Policies and Priorities. The survey contained four quantitative questions and two qualitative questions that explored various aspects of environmental policy, as well as Vail's efforts to be a sustainable destination. These questions were asked across two different survey versions, in order to probe this topic fully and obtain sufficient sample size for analysis, but in consideration of the overall length of the survey. Note that "Environmental Sustainability" was identified as a top priority by about one in three survey respondents (see discussion above), and was also the item that received the highest average amount in the financial allocation exercise, highlighting the importance and broad support for this issue. RRC Associates 16 June 19, 2018 - Page 257 of 39( Town of Vail Community Survey 2018 Regarding environmental sustainability program focus areas, the general conclusion is that respondents place high importance on recycling and waste reduction (83 percent of invitation respondents provided a rating of 4 or 5 on a 5 -point scale where 1 means "not at all important" and 5 means "very important"), as well as wildlife habitat areas (81 percent). Renewable energy projects in town also received a high share of "important" ratings (73 percent). Meanwhile, climate change action and advocacy received considerably less support, but still had more respondents indicating it was important (58 percent) than unimportant (26 percent). Year-round residents were more likely to indicate that climate change action and advocacy are important (67 percent) than part-time residents (48 percent). Effective wildfire mitigation approaches were also explored, as was done in 2016. Each approach received more support in 2018 than in 2016. This was particularly the case for designing standards that facilitate the creation of defensible space (87 percent of invitation respondents provided a rating of 4 or 5 on a 5 -point scale where 1 means "not at all supportive" and 5 means "very supportive" and gave an average rating of 3.4—up from 82 percent support and 3.2 average rating in 2016). Creation of defensible space on individual properties (84 percent, 3.3) and evaluation of the defensible space around each home by trained personnel (82 percent, 3.3) were also highly supported. Town of Vail Community Survey 1 The Environment 2018 vs 2016 -Invitation Samples Only 34) Please rank the importance of the following environmental sustainability program focus areas for the Town of Vail. Rating Category Year Avg Recycling and waste reduction 2018 4.3 Wildlife habitat areas (for food, shelter, movement) 2018 4.3 Renewable energy projects in town (solar PV on buildings) 2018 4.0 Climate change action and advocacy 2018 3.5 • 1 -Not at all important • 2 • 3 • 4 • 5 -Very important 37) Wildfire poses a risk to our homes, environment, economy, recreation and safety. Effective wildfire mitigation requires a multi -faceted approach. Please indicate your opinion using the scale of 1 to 4 below. Rating Category Year Avg Design standards that facilitate the creation of defensible space (such as using deciduous trees rather than conifers) 2018 3.4 2016 3.2 Creation of defensible space on individual properties (where vegetation is reduced or modified to create a buffer around the home) 2018 3.3 2016 3.2 Evaluation of the defensible space around each home by trained personnel 2018 3.3 2016 3.2 •1- Not atall Supportive •2 •3 •4 -Very supportive Source: RRC Associates 2018 RRC Associates 17 June 19, 2018 - Page 258 of 39( Town of Vail Community Survey 2018 In a consideration of Gore Creek water quality, respondents identified barriers that prevent them from using environmentally -friendly landscaping practices on their property. The top barrier was that the HOA handles landscaping/ HOA rules (47 percent of invitation respondents agreed this was a barrier by providing a rating of 4 or 5 on a 5 -point scale where 1 means "strongly disagree" and 5 means "strongly agree"). Other items had greater shares of respondents indicating disagreement than agreement, highlighting that while these are barriers to some respondents, this is not overwhelmingly the case. In descending order of agreement were lack of knowledge of eco -friendly practices (38 percent), lack of effective alternatives to pesticides/herbicides (36 percent), preference for green turf lawn (28 percent), costs are prohibitive (27 percent), lack of eco -friendly landscapers (25 percent), and lack of visual appeal of native plants (13 percent). Town of Vail Community Survey The Environment 2018 Invitation Sample Only 35) Piease identify the barriers that exist toward your personal use of environmentally friendly landscaping practices on your property. Rate the following on a scale of 1 to 5 where 1 is strongly disagree' and 5 is strongly agree' that these are barriers. Rating Category Year Avg HDA handles IandscapingJHOA rules 2018 3.3 Lack of knowledge of eco -friendly practices 2018 3.0 Lack of effective alternatives to pesticides/herbicides 2018 2.8 I prefer a green turf lawn, space to play, socialize, etc. 2018 2.7 Costs are prohibitive 2018 2.7 Lack of eco -friendly landscapers 2018 2.7 Native plants and vegetation are not visually appealing 2018 2.0 they attract nuisance animals, and/or obscure views • 1 -Not at all important • 2 • 3 13% 23% 22% 21% 25% 17% 19% % 139. 21% 16 ■ 5- Very important Source_ RRC Associates 2018 Now that the Gore Creek Strategic Plan is in its second year of implementation, respondents had the opportunity to indicate their support for strategic recommendations from the plan. Respondents indicated overwhelming support for each of three regulations probed, using a 4 -point scale where 1 means "not at all supportive" and 4 means "very supportive." A watershed protection ordinance that restricts pesticide use received the highest level of support (93 percent of invitation respondents provided a rating of 3 or 4), closely followed by increasing stream setback rules which would prohibit built improvements such as decks or patios within a prescribed distance from the creek (86 percent), and a no -mowing zone next to waterways (85 percent). RRC Associates 18 June 19, 2018 - Page 259 of 39( Town of Vail Community Survey 2018 TY.,P: o- Val `omnl_lnity S.a 2018 !r2 vi to tion Sample Only yy The Environment 35) Now in its secondyear of implementation, the Gore Creek Strategic Plan identified improved regulations as strategic actions to improve water quality. Using the scale below, indicate your opinion. Rating Category Year Avg A watershed protection ordinance that would 2018 3.5 restrict pesticide use An increase to stream setback rules which would prohibit built improvements such as decks, patios, 2018 34 etc . within a prescribed distance from the creek A'no-mowing` zone (to restrict lawn mowing next to waterways) 2018 3.3WINO 1 -Not at all Supportive ■z lr3 4 -Very Supportive Source: RRC Associates 2018 Master Plan Initiative. New to the survey this year, respondents were asked the priority they placed on undertaking a community visioning plan to better determine Vail's future, to which responses were overwhelmingly positive. Eighty-three percent of respondents provided a rating of 4 or 5 on a 5 -point scale where 1 means "not a priority" and 5 means "high priority." Just 4 percent of respondents provided a rating of 1 or 2. Part-time residents were particularly supportive (88 percent, vs. 79 percent of year-round residents). Town of Vail Community Survey 1 Community Issues and Opportunities 2018 invitation Sample Only 29) What is your priority on undertaking a community visioning plan to better determine Vail's future? 1- Not a Priority 3% 2 1% 3- Neutral 4 5- High Priority 13% 2018 40% 43% Source: RRC Associates 2018 Respondents were asked to put forth ideas for encouraging community involvement if this effort moves forward. Comments frequently mentioned the importance of engaging all community residents (e.g., year-round and seasonal residents, residents from all socio-economic brackets), and particularly younger ones, as well as being cautious of vocal minorities. Several respondents suggested creating citizen advisory groups and having local government officials reach out to residents personally. RRC Associates 19 June 19, 2018 - Page 260 of 39( Town of Vail Community Survey 2018 Parking. Respondents were asked "Other than adjusting parking fees, what could the Town of Vail do to improve your satisfaction with parking in the town?" The most frequent comment received was that there needs to be more parking spaces. Other comments centered on desire to keep overnight parking (especially for those who are drinking in town), enhanced communication so people know when spaces are full or become available in the parking structures, improving the appearance and cleanliness of parking structures, disallow parking on Frontage Roads, ticketing cars that take up two spaces, additional satellite parking lots serviced by shuttle, and safety features to protect pedestrians on busy days (e.g., speed bumps, keeping sidewalks cleared, street lighting). Many respondents also used this space to comment on their dissatisfaction with parking fees. A number of "yes/no" questions were asked to additionally assess respondent preferences around parking and transportation approaches: • Forty-seven percent of invitation respondents think parking rates should be based on demand, up from 40 percent in 2016. • Over half of respondents would be in favor of creating a bike share program in the Vail area (54 percent), and of those respondents there is similar interest in using both conventional (59 percent would use) and electric (55 percent) bikes. • There is less support for a car share program, with 35 percent in favor, and 30 percent of those respondents indicating they would actually use the program. Town of Vail Community Survey 1 Parking and Transportation 2018 Invitation Sample Only 39)Should Town parkingrates be based on demand' Yes No Uncertain 2018 20% 33% 47% 40) Would you be in favor of creating a bike share program in Yes the Vail area (f e, conventional and electric [power assisted] N o bikes available for rent in selected locations on local streets)? Uncertain 40.1) Wouldyou use the bike share program for renting conventional hikes? 40.2) Wouldyou use the bike share program for renting electric bikes? Yes No Uncertain Yes No Uncertain 29% 1746 54% 29% 1346 19% 26% 41) Would you be in favor of creating a car share program in Yes the Vall area (f e, cars available for rent on a short-term basis No fn selected areas of town) for guests and locals? Uncertain 41.1) Would you use the car share program? 35% Yes No Uncertain 25% 30% 40% 24% 59% 55% 45% Source: RRC Associates 2018 RRC Associates 20 June 19, 2018 - Page 261 of 39( Town of Vail Community Survey 2018 Events. Vail has emphasized events as a component of economic development as well as to respond to community desires for entertainment and activities. A strong majority of respondents say events create a positive experience in Vail. On the question, "In general, how would you describe the experience that events create for you and your guests?" about 81 percent of respondents rate the experience positively, as a 4 or 5 on a five -point scale, identical to 2016. Town of Vail Community Survey 1 Events 2018 vs. 2016- Invitation Samples Only 18) in general, how would you describe the experience that events in Vail create for you and your guests? 2018 4.2 2016 4.3 I • 1 -Very negative r 2 13% 31% 3 -Neutral • S- Very positive Source: RRC As s oci ate s 2018 Part-time residents view events slightly more favorably (83 percent) than year-round residents (80 percent). Business owners also view events more favorably than non -business owners (87 percent vs. 80 percent), as do renters as compared to owners (87 percent vs. 80 percent), and those who live outside of Vail versus in -town (85 percent vs. 81 percent). Worth noting is that those who believe Vail is on the wrong track are much less likely to indicate that events create a positive experience than those who say Vail is headed in the right direction (65 percent vs. 85 percent). Most respondents, when asked, indicate that the Town holds "about the right number" of events (79 percent). Thirteen percent indicate there are too many events while eight percent think there are too few. Responses are highly similar to 2016. Town of Vail Community Sur:, 1 Events 2018 vs. 2016 - Invitation Samples Only 19) With respect to the number of events in Vail, are there: 2018 Too few events 895 A bout the right number Too many events ■ 13% 2016 79% 1O% 78% Source: RRC Associates 2018 RRC Associates 21 June 19, 2018 - Page 262 of 39( Town of Vail Community Survey 2018 New to the survey this year, respondents were asked, "How effectively do you feel our mix of events is appealing to the right audiences for Vail?" on a 5 -point scale with 1 meaning "not at all effective" and 5 meaning "very effective". About seven in ten respondents rate the mix of events as effective (71 percent provided a rating of 4 or 5), while fewer than one in ten respondents rate the mix as ineffective (8 percent provided a rating of 1 or 2). Respondents who think Vail is on the right track were much more likely to rate the event mix positively (77 percent) than those who think it is on the wrong track (51 percent). Business owners were also more positive than non -business owners (80 percent vs. 67 percent). Town of Vail Community Survey Events 2018 Invitation Sample only 20) How effectively do you feel our mix of events is appeasing to the right audiences for Vail? 2018 1- N of at all Effective 3% 2 3 4 S - Very Effective 5% 21% 43% 28% Source: RRC Associate s 2018 Emergency Preparedness. New to the survey this year, respondents were asked how prepared they/their household would be in the event of a catastrophic emergency event. One in ten respondents are extremely prepared (10 percent), over half are somewhat prepared (55 percent), about a quarter are slightly prepared (27 percent), and the remaining one in ten are not at all prepared (9 percent). Respondents commented on the desire for more public information around what households could do to prepare for future emergencies. RRC Associates 22 June 19, 2018 - Page 263 of 39( TOWN OF VAIL COMMUNITY SURVEY—OPEN-ENDED COMMENTS 2018 TABLE OF CONTENTS Survey Section Question Page First, a few questions about you and the general state of Vail... Q4) Would you say that things in the town of Vail are going in the right direction, or have they gotten off on the wrong track? In a few words, why do you feel that way? 1 First, a few questions about you and the general state of Vail... Q5) Using the scale below, how satisfied are you with the Town of Vail...Do you have any specific comments on your ratings? 2 Town Services Q6) Do you have any suggestions on how Public Works can improve its services? 3 Public Safety Q7) Do you have any suggestions on how the Fire Department can improve its services? 4 Q8) Do you have any suggestions on how the Police Department can improve its services? 5 Community Development Department Q11) Do you have any suggestions on how the Community Development Department can improve its services? 6 Parking and Bus Service Q13) Why did you not buy a parking pass or value card? 7 Q14) Other than adjusting parking fees, what could the Town of Vail do to improve your satisfaction with parking in the town? 8 Q16a) On which routes would you like to see more frequent service? 9 Q16b) Do you have other suggestions on how bus services can be improved in Vail? 10 Events Q19a) Is there a specific type of event or special program you would like to see added to Vail's town -wide calendar? 11 Q21) Is there anything else you want to say regarding your level of satisfaction with events? 12 Q23) Do you have any further comments on events or programs in Vail? 13 Library Services Q26) What do you like best about Vail Public Library? 14 Q26.1) What would you like to see us add/offer/change? 15 Q27) How can the library improve its services? 16 Community Issues and Opportunities Q28) Indicate the level of priority you believe is appropriate. Any comments on your responses? 17 Q29) Do you have any specific comments on your response and any ideas for how we can encourage community involvement if this effort moves forward? 18 Financial Prioritizing Q30) Allocation of $100. Do you have comments on any of your responses above? 19 Deed -Restricted (Work Force) Housing Opportunities Q31) Do you have any suggestions on how work force housing opportunities can be improved? 20 The Environment Q32) Do you have any comments or suggestions concerning Vail's efforts toward being a sustainable destination? 21 RRC Associates June 19, 2018 - Page 264 of 39( TOWN OF VAIL COMMUNITY SURVEY—OPEN-ENDED COMMENTS 2018 RRC Associates June 19, 2018 - Page 265 of 39( Q33) What does being a sustainable destination mean to you personally? 22 Household Preparedness for an Emergency Q38) Do you have any comments or unanswered questions related to Emergency Preparedness in Vail? 23 Parking and Transportation 041) Do you have any suggestions on ways to encourage alternative transportation opportunities? 24 Ownership and Property Rental Information Q49) Have you been affected by short-term rentals in your immediate area? In what ways? 25 Q50) Do you have any further comments on your experience with the rental housing situation in Vail? 26 Final Comments Q58) Do you have any additional comments or suggestions? 27 RRC Associates June 19, 2018 - Page 265 of 39( Town of Vail Community Survey 1 First, a few questions about you and the general state of Vail... - Open Comments Would you say that things in the town of Vail are going in the right direction, or have they gotten off on the wrong track? In a few words, why do you feel that way? will _ ..jfeel OOd a local summer new bus justg p opletime employee many communityaffordable developmenttOwn events work tovdirection seems think year well need mountain great localsdont things can Iikeresidents live council righ parking ?rm much housing free money issues love vail Viewing a selection of 10 comments out of 778 total Addressing growth and parking thoughfully Affordable housing and a good work force will be very important as Vail's aging population(which has most of the money) will not be working yet still live within Vail. All good but 2 worries... climate change and traffic on 70 Economically positive but have lost a bit of sense of community among those who live in Vail Has lost the local feel, and European environment. And the sewer reeks when it is busy, smell it as soon as you walk out of parking structure. More and more I feel like the Town of Vail has lost its way regarding the balance between the wealthy residents and visitors, and the disposable workforce that everyone relies on to actually provide the experiences that make people come here. Mostly the right direction, but I am against having housing in every available spot in Vail. I think a few of the decisions made, such as building the huge condo/hotel/employee housing in West Vail (which has yet to happen), is not a good one. Nothing serious to complain about. The town seems well run. too many events, day trippers VR has taken over too many of the fun smaller shops, and now every store is a carbon copy of the one you just left! June 19, 2018 - Page 266 of 39( Town of Vail Community Survey I First, a few questions about you and the general state of Vail... - Open Comments Do you have any specific comments on your ratings? local N...�, pal rental government issuesdOntubliseem pc process staffmake daily vote many Vail proper meetingsresident; town 3 Ways citizens g opportunities y information citizens people community input tov muchone new time members know locals get seemslikethink feel Viewing a selection of 10 comments out of 249 total As a member of Vail Rotary, I appreciate the effort that council members are making to attend our meetings and engage our members in conversation concerning town matters. Community picnics and gatherings are a great way to casually engage our locals Giving residents an opportunity to speak, and completely ignoring them is not collaborative. I feel that there are opportunities made available for the general public to get involved in government and share their opinions - Not sure the impact it has, but it seems as thought public opinion is heard I wish there was a way to get the Police News/Reports directly to my e-mail address, instead of looking for them on your web -site. If I didn't read the Vail Daily, I would not be aware of much of the information available and any of the public engagement opps. Most of what I know I learned not from TOV but from Vail homeowners association. LII Please make meetings and public forums at a more convenient time. 1pm on a Tuesday is not feasible for working people. The Town of Vail seems to be doing well but I am very concerned about Vail Resorts. With the challenges the bring on affordable housing, it's important to work with the private sector more than ever. 2 June 19, 2018 - Page 267 of 39( Town of Vail Community Survey 1 Town Services - Open Comments Do you have any suggestions on how Public Works can improve its services? structure keep think walkgood Parking love employees needs road p g gravel needs winteruse eastpeople ice Park dog great maintenance doneroads public much aroundalWaySCanetc WOrkSSnOW streetworkvalltOW11 clean better need streets creek dont bus villagearea job removal used parks along year Viewing a selection of 10 comments out of 246 total Awesome job, guys. Love all the holiday lights and summer flowers. You serve both the tourists and the locals. Certain roads do not get plowed that well compared to others in town. i think we need to post signs reminding visitors to throw their garbage in canisters and not on the streets. Especially the guests from other countries I would appreciate better striping on the roads in front of City Market/Safeway. Are they turn lanes or passing lanes? Some people treat them one way and others the opposite. It is very confusing. Investigate more efficient snow removal techniques such as using snow -blowers to widen streets rather than the highly inefficient practice of front end loaders and dump trucks. Not really their job, but there is so much dog poop in the city parks it's disgusting. Any way to better enforce people to pick up after their own pets? Overall they do a very good job. Continued cleanliness of public restrooms is important Public Works has always done a great job. I see them most every day in one way or another... sweeping in pedestrian villages, plowing roads, etc. Streets, especially Frontage Road along Golf Course are getting a bit lumpy. too much snow removal from piles. snow needs to melt into aquifernot dump 3 June 19, 2018 - Page 268 of 39( Town of Vail Community Survey 1 Public Safety - Open Comments Do you have any suggestions on how the Fire Department can improve its services? west wildfire house inspectionsgreat none helpful get stet.-- p programs open servicesdepartmentsa et education y prevention service responsedept staffcan work tree one Viewing a selection of 10 comments out of 137 total neea property community know winnv friendly Vdll mitigation interaction building "Fire" excluded Be more of a partner with builders and developers to get things done and permits issued in a friendly, quick and helpful manner. faster inspections and plan checks Fire inspection programs appear to not to have taken place. There are many blocked exits and egress path ways through out the town. They need more staff to achieve compliance. I love the open house that the fire department provides each year. The staff are always great with the children and families. The Facebook page also keeps me up to date on fire prevention. I'm an ex professional firefighter. I like what I see. Guys are paying attention. When I managed real estate in Town the fire marshal was firm but fair (upgrading to new codes is expensive). Make the fire station more easily accessible to the public so the public can properly express their gratitude to the fire fighters for their service to the community. Since there has been no wildfires I would say good. We will find out how good they plans are when there is a fire. So far I have always felt the Fire Department is very reliable The FD needs more than one person who can review plans and conduct inspections. This is a bottleneck in the process. The Town has not done sufficient tree removal to eliminate the effect of a fire in West Vail coming down Gore Creek and burning out the Village. 4 June 19, 2018 - Page 269 of 39( Town of Vail Community Survey 1 Public Safety - Open Comments Do you have any suggestions on how the Police Department can improve its services? 170 coae need never feel communitypeople many officers control village safe lot presencestop traffic vail Seespeed parking patrolgood enforcementfootcarS frontage alsomake reatone tickets neighborhood department road like ke towntriendly g especially bus much seem safety seen time Viewing a selection of 10 comments out of 224 total Be more open about dangers. A girls was found in a dumpster while we were there and not much info has been released about that. Suspect she did it herself Better communication about procedures around pass closure would be appreciated, handling of the increased traffic during these times is sub -optimal to put it mildly. I have attended the picnic at Stevens park with the police, as well as, a credit card fraud class- I feel both were equally beneficial to our community and would love to see more of both style events by police. This helps on the approachability of our police force and their joint efforts to help keep our community safe. I have literally never seen a police person in Vail Village? I do sometimes see a pickup that says police on the side but no one is in it - it always parked. I hope the police department has visited the local schools and provide them with education with regards to active shooter situations. More speed control on N Frontage rd near west Vail mall. 25mph rarely observed. Over the years I have had several interactions with the police department and I have always been impressed. The police have been very professional, approachable and made you feel comfortable about any question or concern you may have. Thank you for your amazing service! Please up the ante in the area of traffic violations: Excessive speeds, lack of respect for signage, lack of patrols in outlying areas. Ticketing may be a little over aggressive. I live on a cul de sac street without off street parking and my guest are routinely ticketed even though there are no no parking signs. (Top of Columbine Dr. Would like to see stronger enforcement for code violations, especially with airbnd code changes. Have online ability to view airbnd licenses and property manager contact info 5 June 19, 2018 - Page 270 of 39( Town of Vail Community Survey 1 Community Development Department - Open Comments Do you have any suggestions on how the Community Development Department can improve its services? find said neighbors chamonix staffgeorgevail great et helpful townuse buildingdevelo mentho g ng communityde artment planners p p plans wayknowledgemuch process questions newplan office zoning like work deptwithoutdevelopers planning Viewing a selection of 10 comments out of 52 total Better explanations regarding the scope of the project when appearing in the newspaper. Do not use private contractor inspectors, they are very inconsistent in their knowledge and requirements they place on the public. Focus on the community, not just development! have been working with building dept and planning...can't say enough how much help they have been. THANKS Having recently submitted a request for approval of a minor exterior renovation from Design Review Board, I found the Town of Vail online portal to be very user UNfriendly. It was complicated to navigate and filled with redundancies. I was able to get my approval through with relative ease, but that's because I went into the office to find out step-by-step what I had to do. The staff in the office was very helpful. I have found Community Development staff to be very friendly, quick to respond and very knowledgeable. My biggest suggestion to Community Development would be to perform a comprehensive update of the Town's Master Plan. It was last updated I believe in the 1980's. Since that time, the population in the Town has doubled and is projected to double again in the next 10 to 15 years. It is critical that Master Plan accurately address how this increase in population and the needed housing s.. I needed a copy of an application/permit receipt for a grant I applied for, and my request was satisfied in about 10 minutes. Very impressive. Pretty bureaucratic. For some of the older properties which need maintenance let us perform this without requiring additional permitting. The TOV really needs to address the zoning inconsistencies in the west vail north area. There are many condos and townhomes that are now zoned duplex and that hampers any one from doing any improvements without a lengthy, expensive and time consuming process. The new deed restricted units look very nice and it would really help to put a new face on west vail north This department acts as a enforcer not a department that helps and works with you 6 June 19, 2018 - Page 271 of 39( Town of Vail Community Survey 1 Parking and Bus Service - Open Comments Why did you not buy a parking pass or value card? keep van expensive route _ome creeK purchase Oneneeded free dont didntride town pa rki ngwalk tak'need system use can makeresidencepeople even provided live mostly grp,+ much service Viewing a selection of 10 comments out of 58 total Didn't need one - the bus service is adequate for me. I am on the East Vail bus route; parking pass is not required. I can take the bus in or use my family's parking spot. I can take the bus to work, then after 3pm the parking structure is free laF+ 1st SK,passbus walking spot work I didn't even buy a ski pass. too busy with work and kids traveling for ski races I don't go into town enough to make it worth it. I own my vacation home with a partner and all utilities are in his name. I was told I need a utility bill to prove my ownership. Not needed as we have parking at our home and are walking distance to everything in the village. Too complicated to come into office. Make pass purchases available on-line. I can travel to Boston or Washington DC and purchase a transit pass prior to my trip via on-line purchase. Too expensive. Just another benefit of the local's being taken away by charging them. 7 June 19, 2018 - Page 272 of 39( Town of Vail Community Survey 1 Parking and Bus Service - Open Comments Other than adjusting parking fees, what could the Town of Vail do to improve your satisfaction with parking in the town? day build hours ran village localsgar charge winter keep take getthink2 like times"""°h road town free overnight people Summer need structure ay make frontage spaces dbUSmany ont WII just park , vail potsfees cars go structures allow "Parking" excluded Viewing a selection of 10 comments out of 448 total 2 hours free is better than 90 min. I use occasionally to take yoga at the VAC and 90 min is barely enough time. Better information on where open parking spots are located. Technologies are available that offer helpful information on where open spots are in a garage. It significantly reduces the time people spend 'gawking' for a space and increases speed of finding a spot. This leads to more time for those visitors to shop worth the investment. Bring back 2 hour free parking for locals so we can take ski breaks from work and get a few laps in on a powder day. I do like the lower parking rates for less time in the winter though. Keep summer parking free, over night charge is fine. Build a new parking facility (s) with wider parking spaces. Currently to narrow if all the big SUV's. Charging for summer is a terrible idea. Better rates/an area of the structure only for residents . Figure out how the biggest offender of taking up spaces (VVMC) can contribute to the cost of the parking structures since they do not assist with tax dollars as a non-profit entity. It was completely ridciulous when the TOV employees were allowed to park at ford park for over 3 weeks. There were too many times where the lot was filled. I would suggest allowing pink pass holders to park on frontage road during this time. Also the ford park bus is terrible. It rarely comes for pick up, it should be on a continuous loop like the in town not sit at the vail parking structure for 20 minutes. Other than having parking out-of-town and bussing people into town, I don't know. It's a big problem. parking on the frontage is an accident waiting to happen and it is a sloppy site to guests. We have been discussing this topic for too many years Would be handy to have a widget on your website or other indicator to know when the lot is full during peak times. 8 June 19, 2018 - Page 273 of 39( Town of Vail Community Survey 1 Parking and Bus Service - Open Comments On which routes would you like to see more frequent service? .Loridge park also one green busestimestown minutes parking j 100 winter scneauie love intown west serviceget lionsridc vail 30 course hou r l i ke n eastavonust ford routesPeak p summer see frequent red village ski bus every frequency seasongolf stop sandstonegime Viewing a selection of 10 comments out of 302 total Golf course/Golden Peak Perhaps smaller buses in this area. I think the Green and Red Routes should be more frequently both Summer and Winter In the summer, offer an 8:30pm East Vail bus that stops at Ford Park during the concert season. If the concert runs after 8pm, you either have to leave the concert early or wait until 9pm. If there were an 8:30pm East Vail bus, I would use it instead of driving in. In the summers, they come only twice an hour into east and west vail. I'd like to see it more if possible, but understand the costs associated with that may not justify it (in which case, since the # of passengers are fewer, should you use smaller transports? In -town, more frequent service in the early morning and extnd the route to stop closer to the VR employee parking area. increase in e vail service last summer was very successful. need to add additional service in the early evenings for concert pickup at ford park It would be great if the red line ran earlier in the morning, many mornings the I have to ride the green in order to get to town by 6:30. It would be really nice if the bus came all the way up Buffehr. There is room for the bus to turn around at the round a bout at the end. Lionsridge Loop During Winter Peak Hours every 30 minutes During Summer there is currently No Service Consider extending SandStone Not so much the routes but the frequency. Would love to see buses on the half hour at ALL times and not just peak times. It's just too hard to time them otherwise. 9 June 19, 2018 - Page 274 of 39( Do you have other suggestions on how bus services can be improved in Vail? 111M Town of Vail Community Survey 1 Parking and Bus Service - Open Comments really work see q times stops often eastfrequentgreat use get stop nee schedule p parking town people sel'VICe ski waittim Vali trans transportation e0 le express aontdrivers buses just eak busses driver hink routes road good route season p better summerlike back also winter west one Viewing a selection of 10 comments out of 266 total "Bus" excluded Bus service is not the solution for families in Vail. The continual notion that by providing less parking and more bus service will just push more families out of Vail. Extend outlying routes (like East Vail) to go all the way to Lionshead (or further west) without having to transfer buses. honestly, i think they run TOO often in the town of vail. people can wait or walk or plan better. Its a waste, as they're never full I don't know what the procedure is when there is a skirmish on the bus. There have been several incidents and the bus driver did nothing. And local riders step in to control the situation. Not really good for guests to see. My deter them from not riding. I have the hardest time figuring out the bus schedule. There should be a map of the different bus stop locations on the website, and you should be able to click on the map and get the arrival times throughout the day for that location. I have tried using the Google Maps, but doesn't allow for future planning (i.e., I want to look at lunchtime to figure out what time the bus comes for a movie tonight). I don't know how any guests would be able to figure out how to use the bus for the first time if they don't kno.. I loved the outside ski racks but I expect they were removed due to instances of theft Some drivers are crotchety. One driver blew by my daughter standing at Ford Park. It was like he did not believe a child can eat a ride... Should have stopped to make sure she was OK. I was a short distance away but it was very disheartening to do you watch the bus not even stop, perhaps check on a child by herself. At the end of the day, it always seems like Ford Park versus just seem to disappear. Suggest that the drivers wait for cars before pulling out onto Frontage Rd. Very aggressive driving cannot be safe. The West Vail loops are really long and confuse everyone. What about shorter ones that just serviced north and back then south and back? We applaud continuation of more frequent service schedules for east Vail! 10 June 19, 2018 - Page 275 of 39( Town of Vail Community Survey 1 Events - Open Comments Is there a specific type of event or special program you would like to see added to Vail's town -wide calendar? food day better kidpeople games like programs Tess ford winter mountain somethir vail concertsfestival country music eventbrav° backgood bring showsbikefreeart rock type big bigger town summer Viewing a selection of 10 comments out of 279 total "Events" excluded Better music, not rap, not hip hop. Blue Grass, Rock, Folk, Country Festival Concerts that are focused on a group older than 20 somethings I like that you are adding more events in spring/fall. I'd like to see more legitimate theater. Less events, so the beauty of Vail can be enjoyed instead of crowds with noise. MMA Fights, bigger free concerts at Ford Park- no more concerts at Solaris! More concerts, more special forums on relevant topics to our community More cultural and intellectual events. More speakers and less music. More events catering to the 50+ More events for locals, not rich people who pay $200 to sip wine. More music festivals that go through the weekends to bring people in for more than one night. the one's that 'disappear.' Torchlight parade, Mardi Gras Parade, Budweiser Vail Village evening mus 11 June 19, 2018 - Page 276 of 39( Town of Vail Community Survey 1 Events - Open Comments Is there anything else you want to say regarding your level of satisfaction with events? better ford gue,,_ year see bring good wish music residents communityevent concert muchfee great many summer like winter concerts parking dontVC�ll crowdscrowd ocatime townpeople quality alsothink crowded especially need ualit bravomoney really solaris ll going park new can love needs burton Viewing a selection of 10 comments out of 264 total Baby boomers spend money not so with the 20 and 30 something. "Events" excluded It'd be cool if you sold tickets and we had bigger names brought to play at the ampatheater Maybe consider Ford Park again to avoid over crowding for Solaris concerts Oktoberfest was so much better before Highline sports took it over. It is so void of personality and fun it should be run by some other organizer. Only bad part this year was that for some reason Spring Back to Vail had cash only beverages. We dont carry cash (most people dont anymore) and we didnt have our bank card. STOP catering to ButonOpen. Not a positive event for Vail. They are rude and do not spend money. It also impacts the little winter parking employees have. Also lacrosse should NOT be here on July 4th. too many events on one weekend. Taste of Vail, Vail film, etc. should be spread out. The talent at the concerts are geared towards 20 -somethings who bring the wrong atmosphere to Vail (excessive drinking and other substances.) town of Vail and second home owners complain about the crowds/age groups and 'type' of people but bring in the performer that attracts these problems.hippy music, electronic, hip hop especially. not to stereotype but compare the incidents to the crowd type? I love Snoop but that was a bad set up. also Sound Tribe & many year's ago, Kid Rock thank you for those awesome artists but I'm sure town was trashed. mixed feelings vail Farmers market is so restricted, They wont allow outside jewelry vendors. so wrong for us little people Vail has become such a family area you are losing the guests in their 30s, 40s, 50s that want a fun environment with lots of music and a adult atmosphere. 12 June 19, 2018 - Page 277 of 39( Town of Vail Community Survey Events - Open Comments bravo time paymusicparking bring much locals think community even many wintergood suppor town crowd taxgreat fundingneed summer just visitors see Viewing a selection of 10 comments out of 170 total moneyva il us dont also make people etc revenue concerts like needs event free "Events" excluded By investing as a form of economic development, what is the yardstick for success - real estate purchases, real estate, visits? And how do you weigh the oppty costs? Don't be overly greedy about trying to shore up the shoulder and off-seasons. Be satisfied with the prime times; relax the other times. This is a resort, after all.... I do not like the echo in the sound system. I have only lived here for seven years and I can't predict the weather well enough to wear the right clothing to sit comfortably in the out door activities. I don't understand the rational behind many of Vail's summer events. The events are strange choices, there are multiple events going on at once, some of them are poorly advertised, I can't keep track of where they are taking place for when a visitor asks me for directions, the locals fill up the parking structures before any out-of-town visitors have a chance to park- it's just a bad combination. I hope that the TOV investments in events allow some influence over the content and staging of the events. If not, the town should re -think. If we need an economic development strategy at all it should be focused on destination visitors - not day-trippers. It depends on the event, the Bravo concerts, ballet bike races, Burton championship all bring people who rent lodging, shop and use restaurants so they do add to our local economy. Just want to hammer home quality over quantity on events and guests being brought into town. Overcrowding with tourists is not favourable but I like events that attract locals Some events are drawing the wrong type of crowd that doesn't fit with this town. TOV personnel should concentrate on creating relationships here in Vail with locals, visitors and other before they decide to spend thousands on trips overseas. 13 June 19, 2018 - Page 278 of 39( Town of Vail Community Survey 1 Library Services - Open Comments What do you like best about Vail Public Library? online resourceskids tree place service rest childrens everything community peole librarianstime yogaiovelibrariesg book like program - staff booksStaff umfortable atmosphere excellent friendly reading area helpful awesomeease access use selection beautifulmagazines 10cationvail9et nice good materials events Viewing a selection of 10 comments out of 463 total Everything! I love the yoga class and i take advantage of the great books. First and forester I love that we have a library. The children's programs, opportunity for local artist to be hung and the conference area. Great access to materials (on line and in person). Helpful staff. I love the feel of the space. I enjoy reading the papers/periodical provided. It can be a great sanctuary from the crowds in the villages. Staff, variety of collections, variety of programs - library has become a small community support center with tech programming, general interest programming, computer resources, local artist exhibits, etc The cozy environment and helpful, friendly librarians. The inter library loan program is amazing! I can get books more easily and quickly than friends in big cities. The VPL is one of my favorite amenities in Vail. The library is perfect. Don't change a thing other than continue to enforce peace and quiet. The nice couches by the fireplace to get work done. The nice travel book collection. Wider variety than Eagle County. I love the building; love the friendly staff - they're much nicer than 10 years ago 14 June 19, 2018 - Page 279 of 39( 7 Town of Vail Community Survey 1 Library Services - Open Comments What would you like to see us add/offer/change? jillM=— great _people staff accessclasses hoursclub card maybemovieslike bookseevailuse free residentsavailable think onlinebetter allowway love Viewing a selection of 10 comments out of 162 total dvdstime nothing please checl books na websi. parking dontarea events "Library" excluded Consider some repurposing of the facility. With the internet, fewer people use physical books as a resource. Libraries are not without value, but it might be worth considering some broader use of very nice building in such marvelous location Easier parking! Parking in Lionshead is a pain, especially when running errands. educational programs - short term offerings such as speakers who might be authors, inventors, techies, etc. to share their expertise/advice/life experiences, etc. Every other library has a system in place to allow you to check out a book but did't bring your library card. Vail refuses to help customers out, even long term card holders. I think the library is great, in general. There could always be a new kind of class added, or something, but I'm pretty happy with the library. Magazines can be given away to patrons for free after they expire. Put a basket in the bookcase with the honor books. make the 3d printer available more than for 2 hours a day, 2 days a week.. More events for baby boomers, I.e. Financial planning, history of US, math brush up class, learn at lunch groups. Taking the time to alphabetize the DVDs. The only library ive ever been to where they're not alphabetized... I also wish we could check out four dvds the movies the late fee $1.00 per day is a lot. 15 June 19, 2018 - Page 280 of 39( Town of Vail Community Survey 1 Library Services - Open Comments How can the library improve its services? good love staff like go book can residents avon get maybe selection one way large duds loved better hours librarian' dont bookslatenew please know na librariesgreat card times jou time kidsoper see "appy keep vail USealreadynone Santa told sure now im people valid tow - Viewing a selection of 10 comments out of 119 total "Library" excluded Allow for more renewals if no one else has a hold on a book. One renewal is not enough. Give the librarians happy pills. Sometimes, they remind me of postal workers, you know, unenthused government workers. I live in Edwards and use the Avon library. Is there a way to make Vail part of that library network? I used to use libraries all of the time. I went to school at a large university in New York City. It had several LARGE libraries and I loved being there. Unfortunately people read on line today and they Google instead of using reference libraries. No one even uses dictionaries. I worry we won't have libraries. I LOVE them and use the Avon Library more than Vail. But, I think that Vail's library is much more charming. I would like to be able to borrow old magazines (like the Avon library permits) I'm not in the library often enough now to be able to respond. If the book I want is in Avon, does it really have to go to Deriver to get redirected to Vail? That takes about a week. Libraries are not as important as they use to be so I would look to use it to host town offices when the town decides to build a new town hall. I realize that some will feel like it is terrible to not have a library, but those same people should ask themselves how many times they have visited the library this year. The meeting room is the only thing lmhave used in the last 5 years. Basically, it is not a necessary amenity. The librarians seem afraid to ask patrons on e -devices to use them responsibly. There must be a way to better communicate with the residents. I am clueless about what is going on at the library 16 June 19, 2018 - Page 281 of 39( Town of Vail Community Survey 1 Community Issues and Opportunities - Open Comments Indicate the level of priority you believe is appropriate. Any comments on youroh responses? issuesthink get residentsneed Ihie way usesustaiinability creek ousing Worklike need Val l make people employees enviru valley mons, affordable will safetyjust time climate important workers parkingh Viewing a selection of 10 comments out of 196 total issue afford environmental communitytOWn guest service can A lot of these are currently being addressed and have had resolve. Some of them are already a priory and they are working on resolve. Safety First and the ease of getting around Vail is good community service as well goo customer service. Basic services and guest interactions are the building blocks of a positive guest experience, the rest builds from there. Environmental sustainability includes Gore Creek Protection and Climate Action. There is nothing more important than protecting our natural environment for human health and the economic vitality of the Town of Vail. Transportation is vital to helping solve environmental and parking issues and helps workers by reducing the need to use automobiles and contributes to public safety by taking vehicles off the roads. Hard to believe that an unsustainable parking situation has been allowed to fester for 30 years. Where's the leadership? I think a concerted effort on keeping Vail, and 1-70 more litter free is vital. It seems to get worse each year and needs to be constantly addressed. I think the parking costs show a lack of hospitality to locals and visitors. safety is a given; it's a 'cost of doing business. The other options should be among the choices. sustainable destination is green -washing, quit wasting time and money on it and spend it on dealing with snowmelt, electrifying fleet, and renewable energy production in town or offsite. Vail is a leader in all of these areas; housing and staying competitive in the tourism industry are vital in the upcoming year. We need to protect both this beautiful environment we live in and the wildlife we share it with, especially by limiting how much we build. Expansion in my view is not a good thing. We also need to keep our residents safe. One of the nicest things about living in Vail is how safe I feel here. I believe the needs of our residents are far more important than those of visitors. Our town has such a special community of people that we should be focusing on more than the visitors that come here. 17 June 19, 2018 - Page 282 of 39( Town of Vail Community Survey 1 Community Issues and Opportunities - Open Comments Do you have any specific comments on your response and any ideas for how we can encourage community involvement if this effort moves forward? kccN Nia�c get important gooddont masterWlll involved think residents housingvisionfutureCOIT1111uflityinput nowtime meetings can just plan change parking want year public Viewing a selection of 10 comments out of 200 total yeasval going I participated in Vail Tomorrow and it's time to again do more community -wide planning many like valley current sure peopletOW11 one needs need planning issues If you are truly going to do a plan for the future,you need to be up to date which the town is not. The town is behind in technology by at least 10 years and out of touch with current trends. As a town we need to listen to the younger generation and be more welcoming to change. Town meetings are great for some people to be heard but in our town it is not a reality that even 50% of the year round community can actually attend. It feels that the people who make the most noise are second home.. My two year current role in community action confirms that the community has a vision of & desire to keep Vail a Special Place & not just a Resort. If a visioning process could surface more decision -makers & candidates who share that vision it would be very helpful Ongoing input is crucial for development. Use the older generation who are still alive to learn from their earlier initiatives that were so well thought out with great vision. Planning is fine but please use current staff to do so. My perception is that the Town spends a lot of money on outside consultants. Seems like a severe lack of control of the overall 'look' of Vail. Mostly in the past 10 years the vibe and feeling of the town has changed from quaint to cold. The overbearing size and lack of attention to detail of new building projects in town have taken a turn for the worst in my eyes. The quaint cozy fun vibe is what brought me to this town. Now its heading in the direction of sterile and cold with its new developments. Surveys, plenty of open community meetings, ways for people to actively sign up if they are interested in contributing to the vision The issue is also how can you involve part timers? It's not hard to have opinions, but if folks like me are here only 8-12 weeks a year, it's hard to be actively involved. We must plan for the impact climate change will have on the valley and take any action we can to mitigate our carbon footprint. 18 June 19, 2018 - Page 283 of 39( Town of Vail Community Survey 1 Financial Prioritizing - Open Comments Allocation of $100. Do you have comments on any of your responses above? employees service space centermany money live parking spend bus want make sustainabilitytOWn dont needs hOUSingservices toy affordable time county people already focus like events indoor see providethink Viewing a selection of 10 comments out of 141 total feel betterVa I c vic transportation can community residents will pay support valley need eagle for transportation I feel the funds should be spent on mass transit from Vail to DIA Generally, not a fan of government spending money. An exception to this would be a compromise on employee housing where town funds were used to supply more down valley bus routes/ increased scheduling to alleviate the housing crunch in town, while putting minimal town funds towards a problem that is ultimately an issue that should be addressed by business owners. If they want employees that live in the TOV, then they should pay more in wages or supply housing themselves. I just don't have a feel for what is important relative to each other hence my answer. I would like to see a bus in the Forest Road neighborhood. Maybe only once an hout I would like to see the town be conservative with its financial planning and place a priority on saving for and maintaining sufficient capital reserves to apply toward maintaining and improving existing infrastructure and services first. The next priority is services such as in town bus service (along with a less important emphasis on county bus service). Then if there were any pressing needs such as a civic center, I would allocate money toward that. In East Vail we need slow down traffic, sound walls, no air breaks on 1-70, MORE SIGNAGE ON 1-70 to reflect no breaks, speed (should be 55mph), and fines. Noise from motorcycles too - put mufflers on motorcycles! Just of much of my money do you want to give to someone else? Expanded housing opportunities for a wide range of household incomes and a variety of resort community occupations Keeping it local. Keeping it affordable to stay here and play here. Building community civic centers for other cultural interests is top of my list. Vail has excellent bus service. no more fluff, Town needs to take care/improve the basic needs, Fire, Police and sewer/water system. Vail is so guest oriented that the town needs to focus more attention on taking care of its full time residents. 19 June 19, 2018 - Page 284 of 39( Town of Vail Community Survey 1 Deed -Restricted (Work Force) Housing Opportunities - Open Comments Do you have any suggestions on how work force housing opportunities can be improved? like getemployers need long can marketresortsmake term rental eagle needs unitsbuild people workers workforce work employee employees serviceshort affordablestop county transportation allow development VdlleypaY live providedontforcehomes rentals bus tOWndeed rent Viewing a selection of 10 comments out of 212 total "Housing" and "Vail" excluded Allow economics to prevail without govt intervention. Incentivize use of greener vehicles and parking spots for those that are from out of town and commuting including electric hookups. Don't let property owners continuously raise rent to service industry workers (see Vail PBK in Solaris) give financial incentives to condo owners to rent rooms and provide lists of room rentals to employees. I don't know what your idea of 'affordable' really is but if your saying it is over half a million dollars your insane. What do you think the working force of this community is financially capable of? I don't think the answer is building more. It might be repurposing what exists and putting restrictions on developers, no more 1.2 millions $$ condos that no one can afford except people who will live in the for 3 weeks/year. I wish i had a better solution. It has and probably always will be a disaster. Limit Short Term Rentals to certain areas and parts of town. Keep STRs in the Village, Lionshead and near the golf course. More communication about how to find deed -restricted units and how to apply to get one. The chamonix housing was a great idea executed poorly by town council, why wasn't there a max income ? Why are doctors that can afford housing else where taking the 'affordable housing'? There are many opportunities to create affordable housing down valley. Improve the transportation to get people from down valley to Vail if needed to work. 20 June 19, 2018 - Page 285 of 39( Town of Vail Community Survey The Environment - Open Comments wildlife plastic green footprint nothing will Use bagsCOn1111unity etcWastefuture impact reducing meansenvironmentmuch making destinationresources generations environmentally people rotecting residents water can va i i nature public Viewing a selection of 10 comments out of 248 total like care te. 'sm plaCeway just gosustainablemake recycling recycleenvironmental natural enjoy world visitors energy town open guests A destination that preserves its natural & human resources while providing recreational, cultural, & regenerative activities to visitors & residents in a manner profitable to operators and competitive with other such destinations. Environmentally beautiful setting where people want to come to enjoy a SAFE, playful setting, whether skiing, enjoying the restaurants/shops, listening music/productions or just embracing nature. SAFE means skiing on slopes not packed with hoards of people, and without being run into by aggressive skiers/riders. It means not allowing overbuilding (which it's too late for this already. Look at the Village. It went from small town to city -resort. Very sad.) Maintaining Vail as it was originally envisioned by being environmentally conscious and not allowing too much development or commercialism. The draw to Vail starts with its nature, beauty, not it's shops. minimizing community impact on environment to preserve environmental and wilderness resources for generations to come Nothing. I think it's one of those 'feel good' catch phrases. With the interstate running through our valley, anything we do is negated. Look at howfast silver tarnishes - that let's you know how much sulpher the interstte puts in our air. striving to increase use of renewable resources minimize solid waste stream maintain a viable work force The destination must have plans to manage growth (prevent overuse/overcrowding) and manage/respect the natural resources it has and the environment. You respect the environment you are in first of all. Secondly, we sustain our community with the least amount of inputs from outside sources. You'd provide recycling opportunities and have organizations like the City, Vail Resorts, Eateries, the Hospital etc recycle and limit emissions in ways such as incentivizing employees to take public transportation etc? 21 June 19, 2018 - Page 286 of 39( Town of Vail Community Survey The Environment - Open Comments 'Do you have any comments or suggestions concerning Vail's efforts toward being a sustainable destination? can cans cz town dont promotemUCh vans water keepneed ski tov gore heating think efforts destination communi* sustainable eo le sustainabilit resort plastic p p y recycling help vail creek solar wildlifegreat bagswill make important use good like Viewing a selection of 10 comments out of 105 total Beyond wildlife habitat, which I think is crucial, I have serious doubts that it will make much, if any, difference to our economy. If we decide to do the rest, let's be honest with ourselves and recognize that we are doing it because it's morally right (which it is), not because it will help our economy. encourage cheaper restaurants for large families and grandparents footing the bill. Great work. Great exampe of collaboration with local businesses and VA. Utilize Vail's massive efforts and ability to recycle. Get locals more engaged and committed. i just worry about the wildlife and the overcrowding of people Make all garbage cans bear proof. Have recycling and compost next to trash cans. Stop heating sidewalks it is not sustainable. Reduce the gravel we put in the streams. Too much gravel make graves. Focus on the wildlife we are losing. Educate more and use peer pressure [carrot] to encourage change before regulation[stick]. Acknowledge hypocrisy of ski resort of luxury consumption being sustainable but you have to try. Riparian areas of Gore Creek must be expanded to fight erosion, provide habitat, and help filter pollutants. Stop heating the streets! This wastes energy, increases heat load in town (now rains in town when snowing in Dowd or Eagle Vail), adds unnatural run off (bigger affect on Gore Creek than any of the other supposed problems) that warms the creek and carries sediment, mag, and oil into the creek since there are limited sand / oil separating vaults. Very proud that Vail has achieved this destination, but much work lies ahead Waste of time. No one picks his vacation based on this liberal group -think. I'm not opposed to market-based sustainability that makes financial sense, like solar panel if the math works. But please do not use my tax dollars to spend more than necessary for a 'green' option like electric cars for TOV vehicles unless there is an actual financial argument to be made. 22 June 19, 2018 - Page 287 of 39( Town of Vail Community Survey 1 Household Preparedness for an Emergency - Open Comments ---ML Do you have any comments or unanswered questions related to Emergency Preparedness in Vail? available Cdn info cake Val lexit planevery need wildfire might help trees plans info cake event evacuation etc alert emergency water prepared preparedness residentsdonteclike know alerts routes wild major valley fire public get Viewing a selection of 10 comments out of 113 total Help neighborhoods formulate plans for wildfire evacuation, go -bags, critical document storage practices I should probably attend the seminars that are offered to be more prepared..... I bought a fire safe & fire extinguishers?! Is it true if everyone is on the water we won't have any water in the pipes WE for the water disposal W Need a window for Gore Creek Plan, strict poison spraying rules-residential,golf course,etc pay attention to wild fire mitigation efforts. review runoff and flood possibilties Perhaps there could be a reminder every week in the paper about how and what we all need to do to truly be prepared. Perhaps we might have a yearly drill on where to go for each neighborhood, depending on the emergency's location. The Fire Department would have EVERY tree in town cut down and EVERY structure a concrete box if they had their way. Be cautious. what is EC alert? How does one sign up for this. Would help to have sheet of best practices in event of emergency, such as what to have gathered up in advance, what to grab if limited time to evacuate, what to do to Home before leaving ( turn off gas? turn off water? take cars? knock on neighbors doors? ) which route to take 23 June 19, 2018 - Page 288 of 39( Town of Vail Community Survey 1 Parking and Transportation - Open Comments Do you have any suggestions on ways to encourage alternative transportation opportunities? - arive access cost Will summer share demand eagleCar dont bike usevail alternativetown parking free F' cars program bike: need better people rates iiicIKe time get way can ride areas visit eco valley manyincrease thinkencourage park b u s work just 9° transportation county service great like Viewing a selection of 10 comments out of 257 total A GREAT BUS SERVICE IS ALL YOU NEED. We do not have a bus service in the summer. Advertise the availability of free bus on all Vail travel websites and any other places where the information is likely to be seen by tourists. Increase bus times in summer. Be sure local lodges and lodging are required to transport their guests to and from town. Have them encourage less car/parking use! Better community knowledge of paths and mileage, so people know it's not far into town, the red bicycle program, etc. The bike thing is a concept on borrow/drop off stations thru town/around town. Maybe cheap bike rentals? I'm conflicted on segways on the path too. They come thru like herds. Do not create a bike share or a ride share, all it takes is for one person to not return the bike or vehicle and just steals it. Focus on carpooling again. Outlying parking with shuttle service. Get more days to be able to use the frontage road. Encourage more business owners and employees to take the bus. Outreach regarding this. More parking discounts should be given to residents in Vail Village (right in the village) who do not have parking at their condos. A bike or car share does not help us. We are already in the Village. Obviously, we need more parking. Build it, already. It's not going to solve itself property taxes => free transportation Why does the transportation center have to be a profit center? We have got to become way more bike friendly. Again, look at many other successful bike friendly towns and follow suit. 24 June 19, 2018 - Page 289 of 39( Town of Vail Community Survey 1 Ownership and Property Rental Information - Open Comments Have you been affected by short-term rentals in your immediate area? In what ways? party parties also renting trash owners traffic increased long etc neighbor late complex hb irs rentals short rentersparking issues rulesnoise orttermneghbohousii term IOudhome uests tin rental property-- people rent 9 will g htme getcaneighborhood live unitone units many hoa wail Viewing a selection of 10 comments out of 236 total 1. I'm already retired. 2. not convinced that our neighbors who use VBRO or similar services are paying their fair share of taxes or take proper safety precautions. adjacent property with VRBO guests who are not considerate. noise ast 3am All of the standard problems with short term rentals: trash, parking, noise, etc. All positive but there are effects of traffic and people in the area. Increased rent/ less parking availability/ less long term neighbors which causes a lower sense of community Live at Booth Creek Townhomes and now there are more short term rentals. It's a great concern as renters never care for the environment/parking/etc as owners. loud storied front range tunnel trash raising hell at all hours Noise, trash in public areas, overcrowded parking, dogs off leash. Short term renters often are not respectful of people around them and the general environment. Some feel entitled: 'I'm paying a premium for this place so I'll do whatever I want while here, regardless of how it affects the neighbors or community.' Renters do not follow rules regarding off -leash dogs, leave trash outside of dumpster garage, do not take care of exterior areas, do not properly park in lot. There is no control implemented on speeding on Lionsridge Loop. This is a severe problem that has increased with the Lionsridge employee housing. 25 June 19, 2018 - Page 290 of 39( Town of Vail Community Survey 1 Ownership and Property Rental Information - Open Comments Do you have any further comments on your experience with the rental housing situation in Vail? units problem now lake people dont rent shortterm issue afford management rental va i I long owners rentals wantnewwill housing work propertyproperties just home employeesllve can v^'ley years Viewing a selection of 10 comments out of 215 total renteresne town shortterm need needs Figure out a way to make long term rental owners receive a benefit for assisting with workforce housing. Allow them to have waived fees for their upgrades. Too many slum lords and run down places. Others want to help and they should be able to receive a benefit for doing so. Glad you implemented the rules. Glad there has to be local representative. Have not seen data on the issue of short term rentals. Be very thoughtful with this issue. Short term rentals are highly valued by destination visitors but they can remove units from permanent/long term housing stock. Need to have approach that balances both needs. I appreciate the effort of the town to collect some of the tax revenue from housing rental I don't t think that short term rentals take away long term rentals. We use our condo as a second home. We used to rent it short term. We would not have considered a long term rental option since we wanted to use it ourselves. Workers in Vail looking for long term housing could not afford to pay the rent on our unit. I think many short term rentals fall into this category. We are retired now and use it only for personal use. Not everyone has the live in Vail if they work there. I personally don't want the seasonal workforce in the building next to me while I'm on family vacation or in my luxcury condo. Same regulations should apply to all rentals, short or long term Short term is hindering those that want a 1 year lease or longer, this effects not only person but businesses trying to keep people employed when they constantly have to be looking for long term housing. Vail needs to build more 1-2 bedroom housing. Not necessarily affordable housing, but smaller units. We are lucky enough to own two rental units on Matterhorn while being able to rent a two bedroom unit on Chamonix. I feel that we have a great landlord and are paying a fair price, $1800 a month, however we are the exception as I know many people who are paying $2000+ per month for a rental like ours on Chamonix. We will continue to rent out our units we own on Matterhorn Cirlcle while we build our home in Minturn. We are currently short term renting our units for the first time this yea.. 26 June 19, 2018 - Page 291 of 39( Town of Vail Community Survey 1 Final Comments - Open Comments Do you have any additional comments or suggestions? just good will better Years p p `eo really Work please make housingneeds • want living can one vaj I le}oWn communityparking development place timeSUYVe)/ even local council like valley See speed great us livethink thank need get keep tov love much job Viewing a selection of 10 comments out of 167 total Bet I am the oldest person to fill out this survey. Do not discount these opinions based on my age. I have adult children that spend much time at our East Vail home. They share these opinions. I appreciate this survey. I love that this is a culturally rich and environmentally friendly town and hope that school and crowd safety are getting atention too. I think our Town Council and Town of Vail employees do a wonderful job. Vail Resorts needs to step up BIG TIME and provide more employee housing. They don't care if an apartment has 6 roommates with one shared bathroom. I think that the lack of experience of many of the council members on town boards leads to some bad decision making. I suggest that the town attorney, or someone, educate them on what the boards do, why they do it, and why it is important that everyone follow the rules. It is troubling to see that 'friends' of the council members seem to get preferential treatment. Stop large projects and think of us as a town not a resort. We do way too much for VR, they get whatever they want. Town Council members should not have Agenda's Would like to see more town staff have the opportunity to live in Vail Vail is an exceptional place, I want to make sure it continues to be exceptional! Why wasn't water conservation (not just water quality) mentioned in the sustainability section? Also, resorts like Vail aren't really sustainable, are they, when one considers the energy consumption required by visitors to get here; it's a regional/national system, not an isolated local challenge. you should warn people that the survey takes 30 to 45 minutes to complete. My dinner is cold. Also, the instructions on page 1 were incomplete, and used the word 'password' instead of 'passcode'. Attention to detail ! 27 June 19, 2018 - Page 292 of 39( VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA May 30, 2018 Meeting Results TOWN OF 1 X41 June 19, 2018 - Page 293 of 39( TOWN OFD MEMBERS PRESENT Steve Lindstrom Mary McDougall Molly Morales Staff George Ruther Lynne Campbell Vail Local Housing Authority Meeting Results Wednesday, May 30, 2018 Regular Meeting 1:00 PM — 3:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT James Wilkins Francisco Meza Lindstrom called the meeting to order 1:07PM, quorum was present. The Authority reviewed and approved the May 8, 2018 meeting results as presented. MOTION: MORALES SECOND: LINDSTROM VOTE: 2-0 (MCDOUGALL ABSTAINED) Review of RESOLUTION NO. 11, SERIES 2018 A RESOLUTION APPROVING THE PURCHASE OF A DEED RESTRICTION INTEREST IN PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED ASHOMESTAKE AT VAIL UNIT A107, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 1136 SANDSTONE DRIVE UNIT A107, VAIL, COLORADO; SUBJECT TO RATIFICATION BY THE VAIL TOWN COUNCIL; AND SETTING FORTH DETAILS IN REGARD THERETO. MOTION: MORALES SECOND: MCDOUGALL VOTE: 3-0 Review of AMENDMENT TO RESOLUTION N0.8, SERIES OF 2018 A RESOLUTION APPROVING THE PURCHASE OF A DEED RESTRICTION INTEREST IN PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED AS PINE RIDGE TOWNHOUSE UNIT 6, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 2195 CHAMONIX LANE UNIT 6A, VAIL COLORADO; CONTINGENT UPON SUBORDINATION AGREEMENT AND SUBJECT TO RATIFICATION BY THE VAIL TOWN COUNCIL; AND SETTING FORTH DETAILS IN REGARD THERETO. AND SETTING FORTH DETAILS IN REGARD THERETO. Resolution was approved with corrections, removed "amendment to" and duplicate "and setting forth details in regarding thereto". MOTION: MORALES SECOND: MCDOUGALL VOTE: 3-0 Discussion of an Employee Housing Unit Deed Restriction Exchange Request for 44 Willow Place Unit 3/44Vail Road Unit 3 and Lot 39-1 Glen Lyon/1170 Westhaven Lane Page 1 June 19, 2018 - Page 294 of 39( TABLE TO JUNE 12, 2018 MOTION: MORALES SECOND: MCDOUGALL VOTE: 3-0 Discussion ensued regarding revised Lottery Resale Criteria per Council's direction. Council requested the Authority review the number of years an applicant meets to receive additional lottery tickets. The Authority agreed to amend the time frame from 10 years to 5 years or more for lived or worked in Vail. • 1 ticket to enter, meeting lottery criteria • 1 ticket for working in Vail at time of lottery • 1 ticket for living in Vail at time of lottery • 1 ticket for working in Vail 5 years or more • 1 ticket for living in Vail 5 years or more An option suggested was to total tickets by one if the applicant owns a current deed restriction should Council continue to have ownership concerns. The Authority agreed applicants could own an Eagle county residential property at application submission. Upon closing the applicant must do one of the following: sell their existing unit, deed restrict the existing unit subject to Town of Vail approval or if the existing property is currently deed restricted they can keep it as long as owner meets both deed restrictions. Terms of an existing deed restriction will prevent an owner from keeping the unit. Vail InDEED deed restrictions are free market units and do not have to be the owner's primary residence. Ruther mentioned the Employee Housing Resale Guidelines will need to be amended and approved by Council. This will be presented for adoption at the June 19 meeting along with the lottery guidelines. Next up Ruther reviewed the Housing Policies Update for the Council joint session. He said Housing is looking to Council to provide direction down to staff and through out the Town. The Authority reviewed and discussed the joint work session memo and evaluated if there were any items missing from the proposed policy statement. Suggested items to add under Roles and Responsibilities were: • adding an item regarding issuing debt free of TABOR under Vail Local Housing Authority • propose initiatives under Vail Local Housing Authority • staff boards under Vail Housing Department Today's meeting objective was to determine which of the memo items listed need to be addressed. Ruther asked what's relevant, what's missing? The Authority spent time reviewing and restructuring the 27 existing housing policies to fit under General Housing Policy Statement (draft) section. Upon completion Ruther asked if we have everything covered. Lindstrom thought changing #7 to include fairness and not just about lottery. Programs are fair and equitable as implemented and administrated. Keep access open. Linstrom mentioned using zoning and other codes as incentives. Ruther suggested aligning land use regulations with housing policies. Morales wondered if some departments aren't aligned. Include some language in #1. Page 2 June 19, 2018 - Page 295 of 39( Lindstrom asked if we need more or less in policy statements. Group thought order didn't matter as all need Council direction. Use the list of items under each category as the driver to what is most important. After discussion the Authority agreed to reorder the General Policy Statements as follows: 1 is 5 2 is 3 3 is 6 4 is 1 5 is 2 6 is 4 7 is 7 8 is 9 9 is 8 Lindstrom asked if we need to think about decreasing or adding to the list. Ruther said by bring list to joint session we'll be prepared, we don't need to finish the process as Council will have their own thoughts. Morales asked if the goal is to create new policies. Ruther said he took existing policies and will present the new housing policy list to Council at the afternoon joint session. This list may not become the exact language but it brings the Authority close. Policy development discussion ensued with the Authority. Ruther will speak to the Mayor and Mayor Pro Tem about some public outreach. Linstrom asked if the new list of policies supports the goal. Yes it supports both policy and goals stated Ruther. He believes Council will ask Authority to go back and review, revise the presented list and come back to them at a later date. Morales asked who could participate in the joint work session meeting. Ruther stated it is a public meeting and will be dialogue between Council and the Authority. The Authority asked about funding next steps for Vail InDEED. Per Ruther we're going to Council for a supplemental request. There was no Executive Session at this meeting. Morales made a motion to adjourn the meeting at 2:45 PM MOTION: MORALES SECOND: MCDOUGALL Next Meeting — June12, 2018 Future Agenda Items: • Joint Town Council VLHA June 5, 2018 Meeting Review • Housing Policy Update Discussion • Update Economic Value of Housing Discussion • VLHA Business Plan • East Vail Parcel Update • Open Lands Plan Discussion • West Vail Master Plan Discussion Page 3 VOTE: 3-0 June 19, 2018 - Page 296 of 39( VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRAFT meeting minutes from the CSE meeting on June 6, 2018 ATTACHMENTS: Description CSE Minutes DRAFT - June 6, 2018 TOWN Of UAIL June 19, 2018 - Page 297 of 39( TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, June 6, 2018 @ 8:30a.m. AGENDA: Meeting materials can be accessed at the following link: https://bit.1y/21 pQ3tO CSE Members Present: Mark Gordon Barry Davis Rayla Kundolf Marco Valenti Samantha Biszantz CSE Members Absent: Alison Wadey Kim Rediker TOV Staff Present: Others Present: Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Mia Vlaar, Economic Development Director Kristina Brownlee, Bravo! Vail Angela Mueller, Taste of Vail Andrea Sbicca, Highline Pete Osorio, Vail Mountain Euginnia Seyferth, Ski & Snowboard Club Vail Krista DeHerrera, 10th Mountain Rollerdolls Cathy Zaikis, 10th Mountain Rollerdolls Shawn Bruckman, Vail Honeywagon James Dieghan, Highline CSE Chair, Barry Davis, called the meeting to order at 8:32am. Administrative Items Approval of the Minutes of the CSE Meeting on May 2, 2018 ➢ Motion to approve the minutes of the CSE Regular Meeting on May 2, 2018 as presented. CSE Minutes June 6, 2018 Page 1 of 6 June 19, 2018 - Page 298 of 39( M/S/P: Kundolf/Valenti/Unanimous. The motion passed 4-0 (Rediker and Wadey absent, Biszantz abstain) Meeting reminders: • July 4 meeting — reschedule meeting to July 11 • August 1 CSE meeting — reschedule to August 8? 1. All agreed to move to the 8th • Joint Meetings with VEAC & VLMDAC — need to schedule • Vlaar said the CSE and VEAC meeting would be scheduled for the July 10th VEAC meeting. • Vlaar said VLMDAC meeting with CSE would scheduled in August • Waniuk said at this time it would be presenting the RFP without the ability to make changes because it is opening August 1st • Vlaar said the VLMDAC can review the RFP at July 19 meeting Event Recaps: Spring Back to Vail *motion to release final funding disbursement required Please see presentation for further details. • Dieghan said there are three funding mechanisms including CSE, Vail Mountain Marketing, and Vail Resorts strategic alliance partners and sponsors • Dieghan suggested that all three funding sources sit down together to discuss the history of the event, the current status, and what this event looks like in the future • Dieghan said the Town of Jackson contributes $450k via a lodging tax to their music event • Davis asked what the venue was • Dieghan said it is in a parking lot similar to Ford Park parking lot but larger • Gordon said that the conversation needs to include Snow Days • Kundolf agreed with Dieghan that this years event was ok and in the past it was very good • Dieghan asked why it can't go back to how it use to be ➢ Motion to approve the final funding distribution for Spring Back to Vail. M/S/P: Kundolf/Biszantz/Unanimous The motion passed 5-0 (Rediker and Wadey absent) Taste of Vail *motion to release final funding disbursement required Please see presentation for further details. CSE Minutes June 6, 2018 Page 2 of 6 June 19, 2018 - Page 299 of 39( • Mueller noted that their media presence grew significantly • Mueller noted that weather was not ideal this year • Kundolf asked for clarification on ticket sales • Mueller said that her report includes all event ticket sales • Gordon asked if new fire code is affecting events • Saeger explained the compromise between the fire code, event demands, and the venues that events operate in • Biszantz suggested including a celebration at the end of the event for the restaurants and wineries participating Motion to approve the final funding distribution for Taste of Vail. M/S/P: Kundolf/Valenti/Unanimous The motion passed 5-0 (Rediker and Wadey absent) Steadman Clinic Vail Cup *motion to release final funding disbursement required Please see presentation for further details. • Seyferth noted that their new clubhouse will be a good addition and home to the event • Kundolf said it is a great event and skiing is what we do in Vail • Seyferth noted there were 18 kids from VSSA in the Olympics in 2018 Motion to approve the final funding distribution for Steadman Clinic Vail Cup. M/S/P: Kundolf/Biszantz/Unanimous The motion passed 5-0 (Rediker and Wadey absent) Melee in the Mountains *motion to release final funding disbursement required Please see presentation for further details. • DeHerrera noted they expanded to a two day, Saturday and Sunday tournament • DeHerrera said they brought in teams from across the country including Pennsylvania, North Carolina, and Alaska • DeHerrera said they partnered with The Antlers • Davis noted that The Antlers reported their occupancy was up at least 25% • Davis mentioned feedback that many businesses and restaurants were not open in town • DeHerrera said yes, many businesses were open on Friday but most closed on Saturday and Sunday • Davis asked if they can bring in more teams • DeHerrera said Dobson can only handle around 6 teams CSE Minutes June 6, 2018 Page 3 of 6 June 19, 2018 - Page 300 of 39( • DeHerrera said it would be challenging to fit any additional games into a two-day schedule • Kundolf suggested partnering with a local restaurant instead of a food truck • Zaikis said they partnered with Bart & Yetis and Starbucks this year • DeHerrera said acquiring sponsors is challenging and so is competing with higher level events • Gordon noted that production value at Dobson including NV needs to be improved • DeHerrera said they spend $8,000 to rent the floor and also have high costs for the labor • Gordon suggested looking at how they create more of a festival atmosphere • Valenti asked if the North Carolina and Pennsylvania teams will return • DeHerrera said she is not sure and it depends on overall rankings leading up to the event ➢ Motion to approve the final funding distribution for Melee in the Mountains. M/S/P: Kundolf/Valenti/Unanimous The motion passed 5-0 (Rediker and Wadey absent) Vail Yeti Hockey Club *motion to release final funding disbursement required Please see presentation for further details. • Huntington noted the increased security improved the spectator atmosphere • Huntington noted they brought on six new sponsors • Huntington said they improved their social media presence and hired a professional photographer • Huntington noted that the first family night was very successful • Davis said it is affordable fun for the entire family but late starts are hard for kids to stay the entire game • Gordon said it is one of the few fun things that 20 something year olds can do in Vail • Kundolf suggested having Vail Daily report on each game • Huntington said they post on their website and send it to the Vail Daily who sometimes prints it • Valenti asked what their merchandise is • Huntington said they have jerseys and hats • Saeger asked if the finals could be hosted in Vail instead of Las Vegas • Huntington said he could look at a 4 team playoff tournament weekend in Vail CSE Minutes June 6, 2018 Page 4 of 6 June 19, 2018 - Page 301 of 39( Motion to approve the final funding distribution for Vail Yeti Hockey Club. M/S/P: Kundolf/Biszantz/Unanimous The motion passed 5-0 (Rediker and Wadey absent) Town Council Retreat Update: • Vlaar said the Council's vision evolved to Community, Economy, Sustainability and Experience • Vlaar said there needs to be additional recreation activities that guests can partake in outside of the mountain • Vlaar said the civic area discussion around opportunities to improve Dobson, parking structure, current Town of Vail buildings is a focus • Vlaar said the West Vail plan was also discussed • Vlaar noted that transportation was discussed to figure out how our entire Valley works together to improve the system • Vlaar noted that Vail Resorts is going to focus on what is happening on the mountain and that in town is the Town of Vail's responsibility • Biszantz asked how to ensure the meeting suggested by Dieghan between the Town of Vail and Vail Resorts occurs • Vlaar said Staff and Council met with Vail Resorts and discussed strategy • Vlaar said Council is currently scheduling a new retreat with Vail Resorts • Kundolf suggested VEAC is a good resource to provide ideas and feedback • Vlaar said the VEAC meeting next week will focus on the Economic Development Strategic Plan Review & Discuss 2019 RFP Scorecards & Applications: *See attached scorecard for further details • Waniuk noted the VLMDAC is working on their 5 year plan which will help speak to lodging and out of town guest goals • Waniuk suggested removing "drive group business" • Vlaar agreed with the suggestion to remove it • Biszantz suggested calling out the Front Range as a target • Davis suggested breaking out the marketing strength points • Gordon said the Vail brand is the same no matter what season it is • Vlaar said the Vail brand is the property of Vail Resorts and the VLMDAC evolves it to fit our strategies • Davis noted that sustainability is a growing topic and part of the brand • Biszantz said the Town of Vail may need to start looking at defining our own brand because Vail Resorts is only focusing on the mountain • Kundolf said the CSE does a very good job of scoring and defining the Vail Brand as a board • Gordon agrees and said it is the attributes that Vail has to offer CSE Minutes June 6, 2018 Page 5 of 6 June 19, 2018 - Page 302 of 39( • Vlaar said we can provide materials to event producers that want to understand what the Vail Brand is • Gordon questioned why demographic fit is worth 10 points and feels that it is based on past events that may have not been the right fit • Waniuk confirmed the scorecard will align with VLMDAC target markets • Davis said we need to address Council's mission including specifically vision and mission of the town • Davis suggested changing it to supports Vail Brand is 5 and supports Council mission and vision is 5 • Biszantz and Kundolf agreed that for Education & Enrichment scorecard they did not receive and definitive direction from Council • Gordon suggested adding verbiage stating "following the Councils mission and vision" Vail Mountain Marketing Winter Events, Activation Update: See presentation for further details • Osorio said that Vail Mountain has been discussing their brand strategy for the past year • Osorio said one strategy that they are going to focus on are events and activations that pay a homage to Vail's history • Osorio said they want to drive people to experience more of the mountain as opposed to the usual crowded areas of the mountain New Business and Community Input: • Biszantz said the Four Seasons is hosting a leadership conference called Two 12 in August • Gordon said the Breckenridge art district is incredible and all should experience it • Gordon said their WAVE event was a huge success • Gordon noted that Vail Centre is hosting a non-profit board seminar on June 20th • Gordon said the Vail Film Festival stepped up their game this year and made many improvements • Waniuk noted that she met with Vail Film Festival and they are more than likely going to apply for funding this year Motion to adjourn at 10:43am. M/S/P: Valenti/Kundolf/Unanimous. Motion passed 5-0 (Rediker and Wadey absent) CSE Minutes June 6, 2018 Page 6 of 6 June 19, 2018 - Page 303 of 39( VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC meeting minutes from June 12, 2018 ATTACHMENTS: Description VEAC Meeting Minutes FINAL - June 12, 2018 TOWN OF 1 X41 June 19, 2018 - Page 304 of 39( Vail Economic Advisory Council Tuesday, June 12, 2018 Town Council Chambers 8:00 AM — 10:30 AM MEETING MINUTES Packet Materials Link: https://bit.ly/2Lsgx5i VEAC Members Present: Rayla Kundolf, Laurie Mullen, Mike Lange, Sarah Franke, Phil Metz, Chris Romer, Matt Ivy, Bob Boselli, Travis Coggin Town of Vail Staff Present: Mia Vlaar - Economic Development Director, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager, Ernest Saeger, Special Event Coordinator Others Present: James Deighan — Highline Productions Financial Update, Kathleen Halloran (10 minutes) Sales Tax Upon receipt of all sales tax returns, April collections are estimated to be $1,171,550 down 15.5% from last year and down 10.0% compared to budget. Year to date collections of $12,713,412 are up 2.1% from prior year and down 0.4% from budget. Inflation as measured by the consumer price index was up 2.5% for April. The annual budget totals $26.0 million. To eliminate the variances due to the impact of how the Easter holiday fell, staff has combined March and April results. March and April combined collections are estimated to be $5,320,236 up 5.8% from prior year and down 0.8% from budget. Real Estate Transfer Tax (RETT) RETT collections through May 30 total $3,073,625 up 65.1% from this time last year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through May 30 total $988,167 compared to $633,725 from this time last year. The annual budget totals $1,975,900. Town Manager's Report, Greg Clifton (10 minutes) • Community Development Director position hiring — still accepting applications. Clifton will ask community members to participate in the interview process as it was done with the Economic Development Director. Face to face interviews in July. • Continue to make progress on 2018 Council Action Plan. Will have another work session to discuss. Review and Discussion of Economic Development Plan, Mia Vlaar, All (40 minutes) VEAC Minutes June 12, 2018 June 19, 2018 - Page 305 of 39( Please see presentation and Economic Development Strategic Plan for full details. Mullen said that the VEAC needs a better communication tool to share with business community. Vlaar said the businesses could opt in for outbound communication. Romer suggested an inclusion with their business license information that the town sends out. Romer said that the VVP do it for Avon through their business listings email addresses. Boselli suggested that the VCBA should be the conduit to the local businesses. VEAC could also do a work session with Town Council once a year. Goal 1: Metz suggested that the objectives need to be sharpened, and that perhaps Vail Health inclusion deviates a little from the overall objective. Vlaar said that Vail Health has a big impact on economic benefit to the town in terms of medical tourism. Metz suggested including only the medical tourism aspect of Vail Health in plan. Goal 2: Boselli stated CPI is more relevant in comparison to other mountain resorts; we should evaluate our competitive set. Romer said that there is a significant amount of data that can be parsed, but there needs to be a close look at what is actionable. Goal 2: Vlaar said that we should create a high level summary dashboard to provide to local businesses, to improve communication of economic indicators. The creation of this dashboard should be an objective in the plan. Goal 3: Kundolf discussed how businesses are closed during key times of the season. Boselli mentioned that the town should go and survey each business and ask them why they are closed. Vlaar said that for next shoulder season there will be information included in the Vail app about pen businesses. VCBA/TOV will continue to communicate out groups in town during shoulder season. What more could the town do to encourage businesses to be open? Clifton asked if there is a basis to consider spring and fall as different seasons. There is some existing consumer behavior that exists. Clifton believes that there is a difference with the fall season, there are more weddings and late summer trips. What opportunities does fall present for a community that can still provide outdoor activities? He suggested looking at two seasons separately and looking into opportunities for both of them as they differ. Boselli said group business is the lowest hanging fruit. He also said that the word "guest" should be defined and carried through the whole presentation. Goal 4: Workforce Goal will be addressed at a future meeting. Goal 5: Vlaar touched on the civic center plan and how it integrates with this goal. The civic area plan encompasses Lionshead, the municipal complex and other areas, including Dobson Arena. Coggin stated that it also includes other Town owned parcels including the public works compound. Lange mentioned that this also includes integrating private industry and consideration of private and public assets. Ivy suggested town improve ease of doing remodels, etc. Lange also suggested strategically balancing major projects and staggering construction to be less impactful to guests. Kundolf suggested a larger facility that could include a tiered theater -style performance space. VEAC Minutes June 12, 2018 June 19, 2018 - Page 306 of 39( Coggin said that we need to think creatively about a mixed-use facility so it can serve many purposes. Kundolf suggested a public/private partnership. Vlaar said that the civic center project will be started earlier in order to use the TIF allocated funds. Romer stated that the new Gaylord hotel in the Front Range is impacting group business here in Vail. Copper Mountain is building a convention center with a 10,000 sq. foot ballroom. Romer said that al 0, 000+ size space would be a big help to drive more group business. Coggin mentioned newer technology for optimizing the ice and venue at Dobson Arena. Mullen mentioned that there are a lot of considerations for flexibility for different types of events and uses. Romer suggests revisiting the Goal 4 due to aging workforce and the impact on the community. Mullen said that it would be a good option to focus on specific business needs and categories. Vlaar suggested sub -committees. Franke said that with more detail and KPIs it will be easier to address the objectives and action steps. 2018 Meeting Topics, All (10 minutes) To be discussed at next meeting. Citizen Input (5 minutes) NA Other Business (5 minutes) • Romer reviewed the occupancy reports and said that the other mountain communities are dealing with the same lower occupancy during the week around July 4. Occupancy is down 10% the weekend before and 15% the weekend after July 4. July is pacing behind, but gained ground for the rest of the summer. Overall booking month in May was higher than the industry. Vacation rental and Airbnb market is another consideration that the town is working on getting more insight into. He will look into comparing room nights. • Coggin said that Airbnb rates in his complex are showing a big differentiation in pricing. Adjournment Next Meeting: Tuesday, July 10, 2018, 8:00 — 10:OOAM VEAC Minutes June 12, 2018 June 19, 2018 - Page 307 of 39( VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports PRESENTER(S): Dave Chapin, Mayor TOWN OF 1 X41 June 19, 2018 - Page 308 of 39( TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session pursuant to C.R.S. 24-6-402(4)(b)(e) — to receive legal advice on specific legal questions and to develop a strategy and instruct negotiators, regarding Solar Vail work force housing project, litigation update, and other legal matters. PRESENTER(S): Matt Mire, Town Attorney June 19, 2018 - Page 309 of 39( VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Break (estimated at 5:00 p.m.) TOWN Of UAIL June 19, 2018 - Page 310 of 39( TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 24 Series 2018 Amending the Town of Vail Employee Housing Guidelines to Facilitate the Incorporation of Amendments made to the Resale Housing Lottery Process ATTACHMENTS: Description Resolution No. 24 Series of 2018 June 19, 2018 - Page 311 of 39( RESOLUTION NO. 24 Series 2018 A RESOLUTION AMENDING THE TOWN OF VAIL EMPLOYEE HOUSING GUIDELINES TO FACILITATE THE INCORPORATION OF AMENDMENTS MADE TO THE RESALE HOUSING LOTTERY PROCESS; AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the Town of Vail Employee Housing Guidelines (the "Guidelines") were originally adopted on October 19, 1999; WHEREAS amendments, enhancements and improvements to the Guidelines have been proposed with the expressed purpose of simplifying the process, improving opportunity for lottery participation, ensuring consistency, predictability and fairness, improving efficiency and effectiveness, and maintaining and sustaining community; WHEREAS, the Vail Local Housing Authority has reviewed the proposed amendments, enhancements and improvement options and forwarded its recommendation of approval to the Council; WHEREAS, the Vail Town Council has reviewed the proposed Guidelines and held a total of four public hearings on the topic; WHEREAS, the purpose of the Guidelines is to set forth the occupancy requirements, resale housing lottery procedures, and maximum resale price for the Town of Vail deed -restricted employee housing; and WHEREAS, the Council considers it in the interest of the public health, safety and welfare to amend and implement these Guidelines. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: 1. The Council hereby approves the amended Town of Vail Employee Housing Guidelines, dated July 4, 2018, and instructs the Town Manager to take the necessary steps to implement these Guidelines. 2. This Resolution shall be effective July, 4, 2018. June 19, 2018 - Page 312 of 39( INTRODUCED, READ, APPROVED AND ADOPTED this 19th day of June, 2018. Dave Chapin, Town Mayor ATTEST: Patty McKenny, Town Clerk June 19, 2018 - Page 313 of 39( Town of Vail Resale Housing Lottery Administrative Procedures July 4, 2018 Town of Vail Housing 75 South Frontage Road W. Vail, CO 81657 www.vailgov.com/housing Page 2 June 19, 2018 - Page 314 of 39( Table of Contents Page 1. Purpose 2 2. Resale Housing Lottery Criteria 3 • Basic Eligibility • Resale Lottery Application Form 3. Resale Housing Lottery Procedures 4 • The Town of Vail Employee Housing Guidelines (amended) • Resolution No. 24, Series of 2018, effective July 4, 2018 Town of Vail Housing 75 South Frontage Road W. Vail, CO 81657 www.vailgov.com/housing Page 2 June 19, 2018 - Page 315 of 39( 1. Purpose: Growing a balanced and thriving community is one of three critical actions identified by the Vail Town Council. A significant contributor to a balanced and thriving community is a diverse, year round population of local residents that choose to call Vail home. To ensure Vail has homes for year round residents to live and thrive, over the years, the Town of Vail and the Vail Local Housing Authority have initiated the public -sector development of a substantial number of resident -occupied, deed -restricted homes. In total, the Town of Vail currently has 111 deed -restricted homes, initiated by the public - sector, in a number of different developments within its inventory and available for purchase through the housing lottery. Those developments include: • Vail Commons (53 homes) • Red Sandstone Townhomes (18 homes) • Chamonix Vail Neighborhood (32 homes) • North Trail Townhomes (6 homes) • Arosa Duplex (2 homes) Each of the homes, at a minimum, in these developments requires primary resident occupancy and has a maximum price appreciation cap on the resale value of the homes. This price appreciation cap is in place to maintain and ensure the long-term affordability of the homes upon its resale to a subsequent homeowner. These homes, given there affordability and desirability within the real estate market place, often have a long list of interested purchasers. For that reason, and to guarantee opportunity and fairness to all upon resale of these homes, the Town of Vail has established Resale Housing Lottery Administrative Procedures. The objectives of these procedures are to: • Simplify the process • Improve opportunity for lottery participation • Ensure consistency, predictability and fairness • Improve efficiency and effectiveness • Maintain and sustain community Additional information pertaining to Employee Housing Unit deed -restrictions can be found in the applicable Master Deed Restriction Agreements for the occupancy and resale of certain developments, such as Vail Commons or Chamonix Vail Neighborhood, as well as within the Town of Vail Employee Housing Guidelines, dated October, 19, 1999. In instances whereby conflicting information may exist, the most recently adopted document shall prevail. Town of Vail Housing 75 South Frontage Road W. Vail, CO 81657 www.vailgov.com/housing Page 2 June 19, 2018 - Page 316 of 39( 2. Resale Housing Lottery Criteria: The following criteria shall be used to determine basic eligibility and awarded preference for participation in the Town of Vail Resale Housing Lottery: 1. Complete and sign the Resale Housing Lottery Application Form 2. Submit a pre -qualification letter from a mortgage lender demonstrating financial ability to purchase the home, if selected. 3. Verify successful completion of a Town of Vail approved homebuyer education class or sign an acknowledgement of intent to do so within six months of lottery date, if selected. 4. The following preference point system will be applied: ■ Meet minimum lottery participation criteria = 1 lottery ticket ■ Vail resident = 1 lottery ticket ■ Vail resident for equal to or greater than 5 years = 1 lottery ticket ■ Employed in Vail = 1 lottery ticket ■ Employed in Vail for equal to or greater than 5 years = 1 lottery ticket Maximum Total: 5 lottery tickets Please refer to the Town of Vail Employee Housing Guidelines, dated July 4, 2018, for more detailed information. Town of Vail Housing 75 South Frontage Road W. Vail, CO 81657 www.vailgov.com/housing Page 2 June 19, 2018 - Page 317 of 39( TOWN OF5111_11, Name: Resale Lottery Application Form Primary Applicant's Physical Address: Mailing Address: Phone Numbers: Day Email Address: Name: First Middle Last Evening Cell Phone: Secondary Applicant's First Middle Last Email Address: Phone: B. Eligibility (initial each item after completion) 1. I have attached a legible copy of my current driver's license. 2. I have secured a mortgage prequalification and have attached a letter from a lender stating the Maximum mortgage for which I am qualified. 3. I have attached a current copy of my Homebuyer Class certification OR I will take the Homebuyer class within six months of the resale lottery drawing date. If selected in the lottery, I will use the residence as my primary home and maintain it as my primary residence in the future. 4. Do you or any immediate family members, including but not limited to spouse and children less than 18 years of age currently own any improved residential property in Eagle County? OR I understand that if I am selected to purchase a home I intend to sell my existing residential property in Eagle County I intend to apply for Town of Vail approval to deed restrict my existing residential property in Eagle County. 5. I am currently working a minimum average of 30 hours per week at the following businesses located in Eagle County and I have attached legible copies of my two most recent pay stubs. OR Business Names: I am aware that 75% of my income must be earned by working in Eagle County. I have attached legible Town of Vail Housing 1 75 S. Frontage Road W. Vail, CO 81657 www.vailgov.com/housing (970) 479-2150 1 June 19, 2018 - Page 318 of 39( copies of my most recent tax returns. (Please provide most recent tax returns.) C. Offer Price I would like to place an offer on (address). My Offer Is $ Preferred Closing Timeframe: Date of Offer: Lending: % LTV or $ DP Primary Applicant's Signature Print Name Date Secondary Applicant's Signature Print Name Date Town of Vail Housing 1 75 S. Frontage Road W. Vail, CO 81657 www.vailgov.com/housing (970) 479-2150 June 19, 2018 - Page 319 of 39( D. Longevity in the Area 1. Employment Begin with the most recent. Below, list each job you have had in Eagle County only. Include the name of the business, the street location and town where you worked, the duration of employment {i.e., 11/93 to 3/96), and the total number of years and months employed at that location. If your employer has several business locations in the County and for example, you worked at different locations for different seasons, list each physical location at which you worked separately. Describe the documentation you have attached for each time period and location. Do not put phone numbers on the documentation lines. We will not verify any employment without documentation. If affidavits are used, they must be notarized by the landlord or employer. If you are applying as a couple to jointly own the property, provide the employment history of the one person whose record is the longest. Business Name w/ physical address Job Title Employed from: 1 / to / 2. / to / 3. / to / 4. / to / 5. / to / 6. / to / Copy and add additional pages if necessary y Type of Documentation provided: (W2 or tax record, pay stub, affidavit) Town of Vail Housing 1 75 S. Frontage Road W. Vail, CO 81657 www.vailgov.com/housing (970) 479-2150 3 June 19, 2018 - Page 320 of 39( 2. Residency Below, list each place you have lived within Eagle County. Begin with the most recent. Include the physical location (street address and town), the duration of residency (i.e., 11/93 to 3/96), and the total number of years and months lived at that location. Describe the documentation you have attached for each time period and location. Do not put phone numbers on the documentation lines - we will not verify any residency without documentation. If affidavits are used, they must be notarized. If you are applying as a couple to jointly own the property, provide the residency history of the one person whose record is the longest. Residence address w/ physical address 1. / to / years months Length of Residence Total years & months 2. / to / years months 3. / to _/ years months 4. / to _/ years months 5. / to / years months 6. / to _/ years months 7. / to / years months 8. / to / years months 6. / to _/ years months Copy and add additional pages if necessary Documentation provided: (lease, utility bill, cancelled check, affidavit) Town of Vail Housing 1 75 S. Frontage Road W. Vail, CO 81657 www.vailbov.com/housing (970) 479-2150 4 June 19, 2018 - Page 321 of 39( E. Certification This application must be completed in its entirety, all claims and documentation must be accurate and verifiable. You will only receive lottery tickets based on verified information. I/We affirm that the information provided is true, complete and accurate as of this day of 20_. I/We understand that any inaccuracy or incomplete statement may disqualify me/us from eligibility for purchase of a home. I/We understand that this application in its entirety will become the property of the Town of Vail. I/We also understand that the deadline for submitting these materials is 5:00 PM on , 20 I/We have received a copy of the Deed Restriction Agreement for the Occupancy and Resale of and the Town of Vail Employee Housing Guidelines and, if selected to purchase a home, I/we agree to adhere to these policies. The copy of the Guidelines that I/we have reviewed is dated The mortgage lender prequalification letter that I/we have submitted from is an accurate reflection of my/our financial status. The maximum sales price for a home that I/we are qualified to purchase is . I/We are also aware that this mortgage lender prequalification letter is only valid for days or until . After this time, I/we will supply a more current letter from my/our lender. I/We understand the lottery will be held on , 20 , at AM/PM in the I/We understand we do not have to be present. I/We understand that I/we will have three (3) business days to decide whether to purchase the home. I/We will have the ability to put 3% of the purchase price down as earnest money at the time of signing the contract. I/We understand that the Town of Vail will not be responsible for contacting me if I am out of town. Signed this day of , 20 Primary Applicant's Signature Print Name Secondary Applicant's Signature Print Name Further, affiant sayeth naught. By: and Signature of Owner Signature of Owner STATE OF ss. COUNTY OF The foregoing instrument was acknowledged before me this day of , 20 by Witness my hand and official seal. My commission expires: Signature of Notary Public: Town of Vail Housing 1 75 S. Frontage Road W. Vail, CO 81657 www.vailgov.com/housing (970) 479-2150 5 June 19, 2018 - Page 322 of 39( 3. Resale Housing Lottery Procedures: Town of Vail Housing 75 South Frontage Road W. Vail, CO 81657 www.vailgov.com/housing Page 2 June 19, 2018 - Page 323 of 39( Resale Housing Lottery Process Town Calculates Maximum Resale Price Earnest Money Deposit Due 2 business days Owner (Seller) Submits\ Written Notice to Town of Intent to Sell 7 business days Town Advertises Home for Sale Lottery Applications —5 business days— Forms Due Town Publishes Qualified Applicants and Lottery Date 2 business days Town Announces Lottery Date Town Advertises and Hosts 2 Open Houses 2 business days— Town Conducts Lottery Seller and Purchaser Execute Agreement or Forfeit Selection Closing 2 business days ► 3 business days Lottery Selection Order Published June 19, 2018 - Page 324 of 390 July 4, 2018 TOWN OF VAIL THE TOWN OF VAIL EMPLOYEE HOUSING GUIDELINES July 4, 2018 Town of Vail Employee Housing Guidelines Page 1 of 11 June 19, 2018 - Page 325 of 39( I. PURPOSE The purpose of the Employee Housing Guidelines (Guidelines) is to set forth the occupancy requirements, resale procedures, and maximum resale price for the Town of Vail deed -restricted for -sale employee housing. Additional information pertaining to Employee Housing Unit deed restrictions can be found in the applicable Master Deed Restriction Agreement (Master Deed Restriction) for the occupancy and resale of certain developments such as Vail Commons, North Trail Townhomes, Chamonix Vail Community, Arosa Duplex and Red Sandstone Creek Townhomes. Prior to closing on an employee housing unit, the purchaser(s) must sign an individual deed restriction which references the Guidelines and the Master Deed Restriction which shall be recorded at the closing, and which shall run with the property in perpetuity. II. MAXIMUM RESALE PRICE An owner may desire to sell a deed -restricted for -sale employee housing unit (Employee Housing Unit) provided that the resale price and prospective purchaser meet the standards of the Guidelines and the Master Deed Restriction. Resale price may not exceed: A. The original purchase price on the original date of purchase plus B. An increment equal to three (3) percent or one and one half percent (1.5%) per annum, depending upon the property, (see Master Deed Restriction) of the original purchase price from the original date of purchase (prorated at the rate of 0.25% for each whole month of any part of any year) plus C. The value of capital improvements (including professional architect's fees) made to the Employee Housing Unit not exceeding fifteen (15) percent of the original purchase price. For every ten years from the original date of purchase and deed restriction, another ten (10) percent of the original purchase price may be added to the value of the property for capital improvements plus D. The value of any special assessments made by a homeowner's association or by a local government that has been paid by the owner. Additional details regarding maximum resale price as well as calculation methods are provided in the deed -restriction. III. RESALE PROCEDURES The Employee Housing Unit shall be listed for resale with the Town of Vail. The resale procedures will be administered through the Town's Housing Department with oversight from the Vail Local Housing Authority. A. Listing the Unit with the Town of Vail: Listing Duties 1. An owner of an Employee Housing Unit desiring to sell should Town of Vail Employee Housing Guidelines Page 2 of 11 June 19, 2018 - Page 326 of 39( consult with the Housing Department and review the Guidelines, the terms of the recorded deed restriction and the Master Deed Restriction governing the Employee Housing Unit to determine the maximum resale price and other applicable provisions concerning a resale. Unless otherwise provided in the Master Deed Restriction, the unit must be listed for resale with the Town and the Town staff or its designee will administer the resale in accordance with the Guidelines and Master Restriction in effect at the time of listing. There shall be a minimum listing period of three months before the maximum resale price of an Employee Housing Unit can be recalculated. Any termination in the listing may require the payment of administrative and advertising costs. The' percent of the resale price required to be deposited with Town of Vail at time of listing will be forfeited. Costs exceeding the amount of the deposit shall be paid by the owner. 2. The Guidelines are intended to ensure that all purchasers and all sellers will be treated fairly and impartially. Questions will be answered and help provided to any potential purchasers or seller equally in accordance with the current Guidelines and Master Deed Restriction. Listings, sales contracts, extensions to contracts and closing documents will be prepared and all actions necessary to consummate the resale shall be undertaken. 3. In pursuit of the above, the town staff will be acting on behalf of the Town. It should be clearly understood by and between all parties to a sales transaction that the staff members are not acting as licensed brokers to the transaction, but as representatives of the Town and its interests. They shall nevertheless attempt to help both parties consummate a fair and equitable resale in accordance with the then current Guidelines and Master Deed Restriction. 4. All purchasers and sellers are advised to consult legal counsel regarding examination of title and all contracts, agreements and title documents. The retention of such counsel, licensed real estate brokers, or such related services, shall be at purchaser's or seller's expense. The fees paid to the Town are to be paid regardless of any actions or services that the purchaser or seller may undertake or acquire. B. Advertising the Resale: Once an Employee Housing Unit is listed for resale with the Town, the Town, at a minimum, will arrange to advertise the unit for sale in two consecutive Friday editions of the Vail Daily and on the Town's Housing Department webpage. Town of Vail Employee Housing Guidelines Page 3 of 11 June 19, 2018 - Page 327 of 39( C. Resale Housing Lottery Procedures: The Town of Vail Housing Department will conduct a resale lottery drawing. The resale lottery drawing will be conducted within sixteen (16) business days of the Employee Housing Unit being advertised for sale. During this time period, the Town shall publically announce the time, date and location of the lottery drawing and the maximum resale price of the unit. In addition, the Town will host a minimum of two open houses to allow opportunity for potentially interested parties to view the unit available for resale. Resale Lottery Application Forms are due seven (7) business days prior to the date of the resale lottery drawing. Upon receipt of the Resale Lottery Application Forms, the town staff will verify basic eligibility of each applicant and publish a final list of Qualified Applicants two (2) business days prior to the resale lottery drawing date. A Qualified Applicant shall be defined as a person that meets the minimum lottery participation criteria. Minimum lottery participation criteria and basic eligibility includes: • Completed and signed a Resale Lottery Application Form • A pre -qualification letter from a mortgage lender demonstrating financial ability to purchase the Employee Housing Unit, if selected • Verification of successful completion of a Town of Vail approved homebuyer education class or signed acknowledgement of intent to do so within six months of the resale lottery drawing date. Each Qualified Applicant shall receive a minimum of one lottery ticket for entry into the resale lottery drawing. Additional lottery tickets shall be awarded, up to a maximum of five (5) total, based upon the following criteria: • Meet minimum lottery participation criteria = 1 lottery ticket • Vail resident = 1 lottery ticket • Vail resident for equal to or greater than 5 years = 1 lottery ticket • Employed in Vail = 1 lottery ticket • Employed in Vail for equal to or greater than 5 years =1 lottery ticket Maximum Total: 5 lottery tickets If the winner of the lottery does not proceed to contract within three (3) business days after notification, the next in line will be notified and so on, until the unit is under contract for purchase. Back-up contracts in the priority order set forth in the lottery will be accepted. Any misrepresentation by an applicant in submittal material shall disqualify the applicant from purchasing an Employee Housing Unit. Town of Vail Employee Housing Guidelines Page 4 of 11 June 19, 2018 - Page 328 of 39( D. Sales and Other Fees: 1. Unless otherwise set forth in the Master Deed Restriction governing the unit, at the closing of the sale, the seller will pay the Town a sales fee equal to two (2) percent of the contracted resale price. The Town may instruct the title company to pay said fees to the Town out of the funds held for the seller at the closing. Unless otherwise specified in the Master Deed Restriction, a one-half percent (1/2%) fee is paid by the Seller at the time of listing, which is applied to the total sales fee payable at closing. In the event that the seller fails to perform under the listing contract, rejects all offers at maximum resale price in cash or cash -equivalent terms, or should withdraw the listing after advertising has commenced, that portion of the fee shall not be refunded. In the event that the seller withdraws for failure of any offers to be received at maximum resale price or with acceptable terms, the advertising and administrative costs incurred by the Town shall be deducted from the fee, with the balance credited to the owner's sales fee when the property is sold. 2. Conventional -type financing provisions (i.e. FNMA) are those which provide, among other things, for the removal of the Master Deed Restriction on the unit upon foreclosure of the mortgage if the Town does not exercise its option to purchase the unit within a specified time following foreclosure. Unless otherwise set forth in the Deed Restriction governing the unit, upon the initial sale, resale or refinancing of units where conventional -type financing provisions are used (the use of which shall be at the sole discretion of the Town) there may be a fee charged by the Town. The fee shall be paid by the mortgagor; shall be based on the amount of the mortgage; shall be paid for each mortgage transaction; and shall be deposited in the Town mortgage reserve fund account. If the fee is paid on a unit and the unit is subsequently refinanced, the fee shall only apply to that amount of the refinanced mortgage greater than the initial mortgage upon which the fee was initially collected. The amount and adequacy of the fee and the mortgage reserve fund shall be reviewed annually as part of the review of the Guidelines. E. Deed Restriction: The purchaser must execute, in a form satisfactory to the Town and for recording with the Eagle County Clerk concurrent with the closing of the sale, a document acknowledging the purchaser's agreement to be bound by: (1) the recorded Master Deed Restriction governing the sale unit, and (2) the then -current Guidelines. Town of Vail Employee Housing Guidelines Page 5 of 11 June 19, 2018 - Page 329 of 39( IV. RESALE LOTTERY CRITERIA A. There basic eligibility requirements which must be met prior to an individual submitting a resale lottery application form to purchase an Employee Housing Unit are as follows: 1. The applicant must acknowledge their intent to use the unit as his/her primary residence and maintain it as his/her primary residence in the future, subject to the terms of the deed restriction. 2. The applicant must be currently employed at a legitimate business located within Eagle County, must be employed an average of 30 hours each week on an annual basis, and must maintain this minimum level of employment for as long as he/she owns the unit. 3. The applicant must demonstrate that at least seventy-five (75) percent of his/her income and earnings are earned by working at an Eagle County business and provide employment verification. 4. Neither the applicant nor any member of the applicant's immediate family (including, but not limited to, spouse and children under 18 years of age) may own improved residential real estate in Eagle County at the time of closing, except where that real estate is deed -restricted as a Town of Vail employee housing unit. A current residence may not be deeded to a corporation or other entity in order to qualify the applicant for a Town of Vail employee housing unit. 5. The applicant must be prequalified with a mortgage lender. Town of Vail Employee Housing Guidelines Page 6 of 11 June 19, 2018 - Page 330 of 39( B. Notes 1. The physical place of residence and employment is what counts, not the mailing address. 2. Employment physically located on Vail Mountain shall be considered inside the Town of Vail. 3. Employment requiring work to be completed at locations "on-site" throughout Eagle County (e.g., construction sites) shall be considered outside the Town of Vail. 4. Seasonal work and part time work shall be counted on a pro -rata basis. Seasonal work and part time work alone may not be adequate to meet the 30 hours/week average annual requirement. This type of work may need to augment other employment to meet the minimum eligibility. 5. For the purposes of determining the standing of each applicant, each year of residency or employment reflects one year. For the portion of time in excess of a complete year, the Town will round to the next highest number if the time exceeds six months and one day. If the time is less than six months, the Town will round down. 6. If two individuals are applying jointly, the years of employment and/or residency shall not be combined. The single individual with the longest record of employment and/or residency shall use his or her record for the purposes of determining longevity. 7. All claims will be verified by Town of Vail staff. Claims of residence or employment that do not check out or are un -verifiable will not be counted in determining your eligibility. 8. An application process to establish a reserve list will be maintained open to the public on a continuous basis. 9. The application and any accompanying documentation shall become the property of the Town of Vail and will not be returned to the applicant. V. OCCUPANCY REQUIREMENTS Once an Employee Housing Unit has been purchased, it must continue to be occupied in a manner that is consistent with the goals and policies of the Town of Vail Housing Program, the terms of the recorded deed restriction, Employee Housing Guidelines and Master Deed Restriction. The purchased Employee Housing Unit must be owner occupied by: An employee, working in Eagle County who works an average of thirty (30) hours per week on an annual basis. Town of Vail Employee Housing Guidelines Page 7 of 11 June 19, 2018 - Page 331 of 39( A retired individual, sixty years or older, who has worked a minimum of five (5) years in Eagle County for an average of thirty (30) hours per week on an annual basis. Notes: 1. A leave of absence may be granted for one year, subject to clear and convincing evidence which shows a reason for leaving and a commitment to return to the Vail/Eagle County area may be approved by the Vail Local Housing Authority. Said evidence shall be in written form presented to the Vail Local Housing Authority for review and recommendations thirty (30) days prior to leaving. The Leave of Absence shall be for one year and may, at the discretion of the Vail Local Housing Authority, be extended for one year, but in no event shall it exceed two years. The unit must be rented during said year or years to tenants/residents who comply with occupancy requirements. Rental periods shall be not less than thirty (30) days. After verification and qualification of tenant(s), a copy of the executed lease shall be furnished to the Town. Decisions of the Vail Local Housing Authority may be appealed for further review to the Vail Town Council. 2. If the Employee Housing Unit is listed for sale and the owner must relocate to another area, the unit may, upon approval of the Town, be rented prior to completion of the sale to persons who comply with the occupancy requirements. A letter must be sent to the Town of Vail Housing Department requesting permission to rent the unit until sold. A lease of not less than six (6) months must be provided to the tenants with a sixty (60) day move out clause upon notification that the unit is sold. 3. Occupants may request waivers to the provisions of this section by providing a written request to the Town of Vail Housing Department, which will then be forwarded to the Vail Local Housing Authority for their consideration. 4. Co-signers may be allowed but shall not occupy the unit unless the co-signer meets the occupancy requirements of this section. Town of Vail Employee Housing Guidelines Page 8 of 11 June 19, 2018 - Page 332 of 39( VI. ANNUAL VERIFICATION REQUIRED; PENALTIES FOR VIOLATION A. No later than February 1st of each year, the owner of the restricted employee housing unit shall submit two copies of a sworn affidavit on a form to be obtained from the Town of Vail Housing Department, to the Vail Local Housing Authority and the Town of Vail Housing Department verifying that the employee housing unit continues to be owner occupied in accordance with the Guidelines, recorded deed restriction and Master Deed Restriction that the occupant has worked thirty hours per week for the previous year, and where the occupant has worked. B. If the Town determines that there has been a violation of the occupancy standards, the owner of the employee housing unit shall be found to be in noncompliance. Penalties the Town may assess against the owner include eliminating resale gain and/or penalties found in the Town of Vail Municipal Code Title 1, Chapter 4. VII. SUBMITTAL REQUIREMENTS In conjunction with completing a resale lottery application form to purchase an employee housing unit, the applicant shall provide the following documentation as proof of residency and employment: A. Federal Income Tax return forms. Applicant must provide the last four (4) years of Federal Income Tax Returns, an audited financial statement, or acceptable documentation to the Town. B. Verification of current employment in Vail or Eagle County (i.e., wage stubs, employer name, address and phone number or other appropriate documentation as requested by the Town). C. Landlord verification (proof of residency, physical address, copy of signed lease or notarized landlord verification). D. Valid Driver's License (address, issue date) E. Prequalification for a loan from a mortgage lender. F. Deposits for down payment shall be verified by the holder of such funds. G. Any co -ownership interests other than joint tenancy or tenancy -in -common must be approved by the Town. H. Signed authorization from the applicant allowing the Town of Vail to discuss details with applicant's employer. I. Any documentation which the Town deems necessary to make a determination. VIII. FORECLOSURE June 19, 2018 - Page 333 of 39( In the event of a foreclosure or of acceptance of a deed in lieu of foreclosure by the holder (including here and hereinafter assigns of the holder) of the promissory note secured by a first deed of trust on a deed restricted dwelling unit (hereinafter "the Property"), and subject to the issuance of a public trustee's deed to the holder following the expiration of all statutory redemption rights, the Town of Vail (the "Town") shall have the option to purchase the Property which shall be exercised in the following manner: a. Notice. The holder shall give such notice to the Town as is required by law in the foreclosure proceeding. Said notice shall be sent by certified mail, return receipt requested, and addressed as follows: Housing Department Town of Vail 75 S. Frontage Road West Vail, CO 81657 Town Attorney Town of Vail 75 S. Frontage Road West Vail, CO. 81657 b. Option to Purchase. The Town shall have 30 days after issuance of the public trustee's deed or the acceptance of a deed in lieu of foreclosure by the holder in which to exercise this option to purchase by tendering to the holder, in cash or certified funds, an amount equal to the redemption price which would have been required of the borrower or any person who might be liable upon a deficiency on the last day of the statutory redemption period(s) and any additional reasonable costs incurred by the holder during the option period which are directly related to the foreclosure. c. Title. Upon receipt of the option price, the holder shall deliver to the Town a special warranty deed, conveying the property to the Town. The holder shall convey only such title as it received through the public trustee's deed and will not create or participate in the creation of any additional liens or encumbrances against the Property following issuance of the public trustee's deed to the holder. The holder shall not be liable for any of the costs of conveyance to the Town or its designee. d. Release. In the event that the holder is issued a public trustee's deed and the Town does not exercise the option to purchase, as provided herein, the Town shall cause to June 19, 2018 - Page 334 of 39( be recorded in the records of the Clerk and Recorder of Eagle County a full and complete release of the describe covenants affecting the Property which appear in said records in Book at Page_. Such release shall be placed of record within 14 days after demand therefor by the holder following expiration of the option and a certified copy of the release shall be mailed to the holder upon its recordation. e. Perpetuities Savings Clause. If any of the terms, covenants, conditions, restrictions, uses, limitations, obligations or options created by this Option to Purchase shall be unlawful or void for violation of: (a) the rule against perpetuities or some analogous statutory provision, (b) the rule restricting restraints on alienation, or (c) any other statutory or common law rules imposing like or similar time limits, then such provision shall continue only for the period of the lives of the current duly elected and seated Town Council of the Town of Vail, Vail, Colorado, their now living descendants, if any, and the survivor of them, plus twenty-one (21) years. f. Successors and Assigns. Except as otherwise provided herein, the provisions and covenants contained herein shall inure to and be binding upon the heirs, successors and assigns of the parties hereto. g. Modifications. The parties hereto agree that any modification to this option to purchase shall be effective only when made be writing and signed by both parties and recorded with the Clerk and Recorder of Eagle County, Colorado. VII. For additional information, contact the Town of Vail Housing Department. June 19, 2018 - Page 335 of 39( TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 25., Series of 2018 - A resolution approving the second amendment to the Development Agreement between the Town of Vail, The Vail Local Housing Authority and Sonnenalp Properties, Inc.; and setting forth details in regard thereto. PRESENTER(S): George Ruther, Housing Director ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution No. 25, Series of 2018 BACKGROUND: The Town of Vail, Vail Local Housing Authority and Sonnenalp Properties, Inc. have entered into a development agreement to facilitate the construction of 65 new deed -restricted apartments in the Town of Vail. The parties wish to amend said agreement a second time to acknowledge an increase in the total number of "restricted units" in the development. STAFF RECOMMENDATION: The Town of Vail Housing Department recommends the Vail Town Council approves Resolution No. 25, Series of 2018, as read. ATTACHMENTS: Description Resolution No. 25, Series of 2015 Development Agreement June 19, 2018 - Page 336 of 39( RESOLUTION NO. 25 Series of 2018 A RESOLUTION APPROVING THE SECOND AMENDMENT TO DEVELOPMENT AGREEMENT BETWEEN THE TOWN OF VAIL, THE VAIL LOCAL HOUSING AUTHORITY AND SONNENALP PROPERTIES, INC.; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, Sonnenalp Properties Inc. (the "Developer") is the owner of certain real property with a physical address of 501 North Frontage Road West, Vail, CO 81658 (the "Property"); WHEREAS, the Developer plans to redevelop the Property for rental employee housing (the "Development"); WHEREAS, the Town and the Developer are parties to a certain Development Agreement dated October 25, 2017 (the "Agreement"); and WHEREAS, the Town and the Developer wish to modify the Agreement with regard to the number of units which must be occupied by at least one Qualified Resident who is employed within the Town's boundaries, but not employed by the Master Lessee (the "Second Amendment to Development Agreement"). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1. The Second Amendment to Development Agreement is hereby approved in substantially the same form attached hereto as Exhibit A and in a form approved by the Town Attorney, and the Town Manager is hereby authorized to execute the Second Amendment to Development Agreement on behalf of the Town. 2. This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 19th day of June 2018. Resolution No. 25, Series of 2018 Dave Chapin, Mayor of the Town of Vail, Colorado June 19, 2018 - Page 337 of 39( ATTEST: Patty McKenny, Town Clerk Resolution No. 25, Series of 2018 June 19, 2018 - Page 338 of 39( SECOND AMENDMENT TO DEVELOPMENT AGREEMENT THIS SECOND AMENDMENT TO DEVELOPMENT AGREEMENT (the "Second Amendment") is made this day of , 2018 (the "Effective Date"), by and among the Town of Vail, Colorado, a Colorado home rule municipality with an address of 75 South Frontage Road, Vail, Colorado 81657 (the "Town"), the Vail Local Housing Authority, a local housing authority with an address of 75 South Frontage Road, Vail, Colorado 81657 (the "VLHA"), and Sonnenalp Properties, Inc. a Colorado corporation with an address of 20 Vail Rd., Vail, CO 81657 ("Developer") (each individually a "Party" and collectively the "Parties"). WHEREAS, the Parties entered into a Development Agreement dated October 25, 2017 (the "Agreement"); WHEREAS, the Parties entered into an Amendment to Development Agreement dated (the "Amendment"); and WHEREAS, the Parties wish to amend the Agreement as set forth in this Second Amendment. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows: 1. Section 7.a. of Exhibit B (the "Solar Vail Apartment Homes Rental Guidelines") of Exhibit A ("Deed Restriction for the Occupancy of Solar Vail Apartment Homes") of the Agreement is hereby amended to read as follows: 7. Occupancy of Restricted Units. a. At all times, 10 studio apartment Units and 7 one -bedroom apartment Units (collectively, the "Restricted Units") shall be occupied by a Qualified Household that includes at least one Qualified Resident who is employed within the Town's boundaries, but not employed by the Master Lessee. 2. The remainder of the Agreement, including all Exhibits, shall remain unchanged and in full force and effect. 6/14/2018 C:IUSERSISBELLM.VAILGOV.0331APPDATAILOCALIMICROSOFIIWINDOWSIINETCACHEICONTENT OUTLOOKIO2PJPTHRI DA SECOND AMEND -A011118 - JMM.DOCX June 19, 2018 - Page 339 of 39( WHEREFORE, the Parties have executed this Second Amendment as of the Effective Date. ATTEST: Patty McKenney, Town Clerk ATTEST: Secretary STATE OF COUNTY OF ) ss. TOWN OF VAIL, COLORADO Greg Clifton, Town Manager VAIL LOCAL HOUSING AUTHORITY Steve Lindstrom, Chair DEVELOPER The foregoing instrument was subscribed, sworn to, and acknowledged before me this day of , 2018, by My commission expires: (S E A L) 2 Notary Public 6/14/2018 C:IUSERSISBELLM.VAILGOV.0331APPDATAILOCALIMICROSOFIIWINDOWSIINETCACHEICONTENT OUTLOOKIO2PJPTHRI DA SECOND AMEND -A011118 - JMM.DOCX June 19, 2018 - Page 340 of 39( TOWN Of UAIL VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: First Reading of Ordinance No. 11, Series 2018, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund PRESENTER(S): Kathleen Halloran, Director of Finance and Carlie Smith, Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 11, Series 2018 BACKGROUND: Please see attached memo. STAFF RECOM M ENDAT ION: Approve or approve with amendments Ordinance No. 11, Series 2018 ATTACHMENTS: Description 2018 Supp 2 June 19, 2018 - Page 341 of 39( TOWN OF VAIL: Memorandum TO: Vail Town Council FROM: Finance Department DATE: June 19, 2018 SUBJECT: 2018 Supplemental Appropriation I. SUMMARY On Tuesday evening you will be asked to approve Ordinance 11, the second budget supplemental appropriation of 2018. 11. BACKGROUND Mid -Year Revenue Update This supplemental budget does not adjust any of the town's major revenue projections, with the exception of finalizing the sales of Chamonix Vail homes. Year to date Sales Tax collections are up 2.1% through April from the prior year, on point with budget. Real Estate Transfer Tax collections of $3.1 million are pacing 65% ahead of the prior year mainly due to sales of units at the Lion, but also on track with budget. Without sales of units at the Lion, RETT is up 3% from the prior year. Construction Use Tax is pacing well ahead of last year (up 28% so far), but on track with budget based on planned projects such as Solar Vail, Red Sandstone Parking Garage and Vail Health. Construction permits and plan check fees are up year-to-date. Reserves Reserves are projected to total $47.7 million at the end of 2018, at a level similar to 2006 since the all time high of $82.0 million in 2016. During 2018, $19.7 million in reserves will be utilized across all the funds, with $7.2M used by the Capital Projects Fund and $10.4M by the RETT Fund. The minimum amount of reserves required by Council is 25% of annual revenues for the General Fund, or approximately $9.8 million. 111. BUDGET SUPPLEMENTAL REQUESTS General Fund Included in this supplemental discussion are requests for funding outside of the town's normal budget cycle, or "off -cycle contributions". The purpose of this mid -year review is to provide an opportunity for organizations that have newly identified projects or unforeseen changes to their budgets to come forward all at the same time and for June 19, 2018 - Page 342 of 39( Council to provide consistent criteria and evaluations. Staff recommendations for these requests are included as Attachment A. Budgeted revenue with be adjusted with an increase of $28,517 directly offset by corresponding expenditures. This includes a $1,000 grant from Healthy -link to be used towards purchasing a stand up desk and $5,000 state grant funding to be used towards personnel costs to perform administrative duties for the Northwest Incident Management Team. Separately, revenue from a Department of Labor marijuana impact grant will be used to launch a drug awareness campaign aimed at educating youth ($22,517). The grant is also funding other capital expenditures noted later in this memo (under the heading "Capital Projects Fund"). Staff is requesting an overall increase in budgeted expenditures of $179,609 which includes $28,517 related to expenditures corresponding to the reimbursements above and $28,600 related to off -cycle Council Contributions as recommended by staff. Additional funding requests include $13,332 for 2017 event research invoices received in 2018. The remaining $109,160 increase in budgeted expenditures is for estimated staff overtime and neighborhood communications and outreach expenses for the Colorado Classic including: • $33,400 police overtime • $30,000 streets, parks, facilities overtime • $6,870 fire overtime • $28,890 for event communication and marketing expenses • $10,000 for increased bus services While the cost estimates for the Colorado Classic exceed Council -approved in-kind services of $65,000 for the event, any expenditure beyond $65,000 will be billed back to the event. The reimbursement will be included in the 3rd supplemental of 2018 when final cost impact and reimbursement is known. Staff is also requesting to increase the funds available for the outstanding loan values of the Employee Home Ownership Program (EHOP) by $200,000 due to increased interest from employees. This request will have no impact on the overall budgeted expenditures in the General Fund but will increase the amount of fund balance that is restricted for EHOP from $690,000 to $890,000. Funding for this program is considered a loan to the employee and is secured by the property. The restricted funds for this program have not been increased since 2010. Since that time, repayments of funds and equity gains have been available to fund new loans. A total of 35 home purchases have been assisted by the EHOP program over the past 9 years, with 15 turnovers and 20 outstanding loans to date. The typical loan amount averages $40,000 and the full amount of available funding has been loaned out. The EHOP program has been a valuable tool for the town in employee retention and recruitment. These adjustments to the General Fund 2018 budget result in a net deficit of $1,464,699 with a resulting fund balance of $27.8M by the end of 2018, or 71% of annual revenues. - 2 June 19, 2018 - Page 343 of 39( Capital Projects Fund With final closings of Chamonix Vail Homes, the budgeted revenue will be adjusted to accurately reflect the timing (previously the budget had assumed two closings in 2017 with the remainder in 2018). All sales occurred in 2018, totaling $17.7 million. The budget will be adjusted by an increase of $951,900. Budgeted revenues will also be adjusted by an increase $83,691 to be offset by corresponding expenditures relating to a Department of Labor marijuana impact grant. The grant will be used to purchase license plate readers for two vehicles ($65,291) and replace the police department's 7- year old intel sharing and briefing software tool ($18,400). Staff is requesting an overall increase in budgeted expenditures of $413,691 which includes $83,691 related to expenditures corresponding to the reimbursements above. The remaining $330,000 of expenditures requested for new projects and project increases include: • $300,000 to improve electrical capacity for new data center equipment replacement and an emergency generator. • $30,000 additional funding for the new sales tax software due to enhancements needed to the base product. Final change order amounts are not known at this time. The original budget was $160,000. Separately, the Vail Local Housing Authority is requesting an additional $1.5 million in funding allocated to the InDEED deed restriction program. Please see attached memo (Attachment B) from the Vail Local Housing Authority for more details on the request. For informational purposes only, staff has also provided a summary of year to date spending and a five year outlook of Council spending on prioritized initiatives such as Housing, Environment and Economic Development (Attachment C). Including the requested $1.5M increase to the 2018 InDEED program (for total annual funding of $2.5M), along with $500,000 per year over the span of 2019 — 2022, investment in Housing initiatives will total $14.5 million over five years. On the other hand, if the future allocations are increased to $2.5 million annually for the InDEED program, a five- year investment in Housing initiatives will total $20.5 million. For comparative purposes only, spending on other priorities such as Environmental initiatives totals $10.9 million over the next 5 years and spending on Economic Development totals $13.7 million. The following budget adjustment has no net impact on budgeted expenditures in the capital projects fund: • $175,000 to be transferred to the Vail transit stop improvements project budget from savings in the West Vail roundabout and sidewalk repair project as approved by Council on May 1St - 3 June 19, 2018 - Page 344 of 39( All of the above adjustments will result in an estimated fund balance of $13.2M at the end of 2018. The five-year fund balance hits a low of $5.4M in 2020 under current assumptions. If a new annual allocation of $2.5 million for InDEED program is added, the Capital Projects Fund fund balance will decrease to $1.4M in 2020, not including any future projects identified for funding. Housing Fund The Vail Local Housing Authority's request to increase the 2018 budget by $1,500,000 to fund new InDEED deed restriction applications is reflected in this sub -fund of the Capital Projects Fund. Real Estate Transfer Tax Fund Budgeted revenues will increase by $30,359 to reflect donations which will be offset by corresponding expenditures. This includes $28,359 donated by the Vicki and Kent Logan Family Trust to fund the installation of art by Lawrence Weiner on the western facing facade of the Vail Village parking structure. $1,000 is a donation toward the Sole Power Program from East West Partners. The remaining $1,000 is a donation from the Vorlaufer Home Owners Association for a project at Roger Staub Park to improve park access. This project is included as park of the 2018 park maintenance budget. Staff is requesting to supplement budgeted expenditures by a total of $222,059 which includes $29,359 related to expenditures corresponding to donations listed above. The remaining $192,700 of expenditures requested for new projects and project increases include: • $95,500 to complete construction of a temporary Nature Center structure approved by Council earlier this year. • $91,200 for electrical improvements to the east end of Ford Park for consistent and adequate power for special events and concerts. This project was originally identified in the 2019 with an estimate of $160,000. Staff is requesting to move this project forward to the 2018 budget, and reflect budget savings of $68,800. • $6,000 for two E -bikes for a TOV employee bike share program. The town currently owns four e- assist bikes that have been a successful new benefit for Town of Vail employees. The bikes are utilized for work tasks, errands, and employee wellness. The above adjustments will result in an estimated fund balance of $724,363 at the end of 2018. Under the current five-year plan, and adjusted for year-to-date expenditures, the RETT fund balance is projected to be less than $1.0M for the next two years, and then increases to $4.9M by 2022, with fewer projects identified. - 4 June 19, 2018 - Page 345 of 39( 2018 Off -Cycle Contributions A. Vail Recreation District/ Eagle Vail Metro District Attachment A BACKGROUND INFORMATION: The Vail Recreation District in coordination with the Eagle Vail Metro District is requesting $4,000 to refurbish the Eagle Vail fields. The need for this funding is to ensure a quality product for Town of Vail supported events that use the fields with most of these events receiving Commission on Special Events (CSE) funding. Size and growth of tournaments has put heavy use on the fields and has caused considerable stress on the turf. The funding will be used to aerate, top dress, fertilize, and sod the fields. STAFF RECOMMENDATION: Staff recommends one time funding of $4,000 to refurbish the Eagle Vail fields. Staff also recommends collaborating with the Vail Recreation District and the Eagle Vail Metro District to determine a permanent funding mechanism to keep the fields at a quality level to meet the demands of VRD tournament event needs. B. Vail Valley Foundation- Vail Dance Festival BACKGROUND INFORMATION: Vail Dance is requesting $5,800 for a mini podcast series forum filmed in Vail called "Conversations with Dance". The funding would directly support festival forum costs including host stipends, travel, and lodging along with marketing and rental fees of Manor Vail Lodge. The total cost of the series is $5,800 with expected revenue from the forums of $1,200 from ticket sales. The podcasts debuted during the 2017 festival and were a success with nearly 120,000 listens to date. STAFF RECOMMENDATION: Staff recommends funding $4,600 for the Vail Dance festival forum, "Conversation with Dance". The total funding recommended is the total cost of the event ($5,800) less the expected revenue from ticket sales ($1,200). This event supports an enrichment activity for Vail visitors as well as speaking to a younger generation and international audience through the internet. C. Shipstead Entertainment- Vail Holidays TM ice skating festival BACKGROUND INFORMATION: Shipstead Entertainment is requesting $20,000 cash funding for Vail Holidays TM ice skating festival. The funding will go towards adding additional activation around town with some paid and free activities including two free shows; one at Solaris and one at the Arrabelle. The skate festival events will include elite performers and coaches for shows and skating clinics. Shipstead Entertainment is also requesting in- kind funding of two days at Dobson arena (Dec 15th and 16th) for a show and a two day clinic. Shipstead Entertainment was unaware of Town of Vail funding until February 2018. For 2019 event funding, they will go through the Commission on Special Events contribution process. STAFF RECOMMENDATION: Staff recommends a cash contribution of $20,000 for the Vail Holidays TM ice skating festival. This event supports the joint goal of Town of Vail and Vail Resorts by providing robust off -mountain entertainment opportunities during the low demand early winter season time period. Staff also recommends funding the in-kind request for two days at Dobson with the appropriate approval and coordination with the Vail Recreation District. Shipstead Entertainment will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. The Commission on Special Events endorses this event and has formally shown its support in a memo included with the attached application. 1 June 19, 2018 - Page 346 of 39( Attachment B MEMORANDUM To: Vail Town Council From: Vail Local Housing Authority Date: June 15, 2018 Re: 2018 Budget Supplemental Appropriation — Vail InDEED Program I. Purpose The purpose of this memorandum is to provide written justification and a recommendation from the Vail Local Housing Authority (VLHA) on a request for supplemental appropriations for the Vail InDEED Program. II. Request The Vail Local Housing Authority met to discuss a Supplemental Appropriation to the 2018 Town of Vail Budget for the Vail InDEED Program. The Vail Local Housing Authority is requesting the Vail Town Council appropriate an additional $1.5M to the 2018 Budget for the Vail InDEED program. The justification for this requested sum includes the following: 1. The Vail Town Council instructed the VLHA and the staff to actively market the program. That effort is now underway. In spite of active marketing, and mainly by word of mouth advertising, the program has garnered much success to date. A total of $944K has been spent on 10 deed - restriction acquisitions. More than $700K in requests is awaiting funding considerations. 2. Any Vail InDEED funds remaining at the end of 2018 could be re -appropriated to the 2019 Budget. 3. At the current run rate and average purchase price of $94k per deed restriction, an additional +1-15 deed restrictions could be acquired. 4. The Housing Department continues to receive daily inquires about the program. A percentage of which will turn into submitted applications. The Vail Local Housing Authority is continuing to evaluate this new and innovative program with the intent of getting a better understanding on annual funding needs in light of stated housing goals and objectives. The outcomes of this evaluation will be used to make future year budget requests for the Vail InDEED Program. III. Recommendation The Vail Local Housing Authority recommends the Vail Town Council appropriates $1.5M for the Vail InDEED Program. The $1.5M request is based upon current application requests and future projections through the end of the 2018 budget cycle. June 19, 2018 - Page 347 of 39( Vail InDEED Summary June 19, 2018 Budget $1,000,000 Property Address Legal Address Complex Name Square Feet # Beds Requested Amount Contracted Amount 1136 Sandstone Dr. A107 Homestake at Vail Unit A107 Homestake at Vail 675 2 $115,000 $65,000 2850 Basingdale Blvd. A Vail intermountain Dev. Sub, Block 9, Lot B Unit: A & 1/2 Interest in Common Parcel C NA 2,130 3 $106,500 $104,500 2850 Basingdale Blvd. B Vail intermountain Dev. Sub, Block 9, Lot B Unit: B & 1/2 Interest in Common Parcel C NA 2,130 3 $106,500 $104,500 2860 Basingdale Blvd. A Vail intermountain Dev. Sub, Block 9, Lot A Unit: A & 1/2 Interest in Common Parcel C NA 2,130 3 $106,500 $104,500 2860 Basingdale Blvd. B Vail intermountain Dev. Sub, Block 9, Lot A Unit: B & 1/2 Interest in Common Parcel C NA 2,130 3 $106,500 $104,500 2195 Chamonix Ln 6A Pine Ridge TH Phase III Unit 6 Pine Ridge TH Phase III 1,100 2 $150,000 $90,000 980 Vail View Drive C115 Brooktree Townhomes Bldg C Unit 115 Brooktree Townhomes 640 1 $65,000 $60,000 2783 Kinnikinnick Rd #7 Innsbruck Condo Unit 7 Innsbruck Condo 704 2 $100,000 $70,000 2308 Garmisch Dr. 15B Garmisch Townhomes Unit 15B Garmisch Townhouses 2,040 3 $180,000 $150,000 4192 Spruce Way #210A Altair Vail Inn Unit 210A Altair Vail Inn 1,180 2 $190,000 $91,000 TOTALS Pending Requests Expenditures 2018 Due Diligence Fees 2018 TOTAL 4 14,859 24 6,857 15 $1,226,000 $720,240 $944,000 $944,000 $10,000 $954,000 June 19, 2018 - Page 348 of Council Spending on Priority Items Based on 2018 - 2022 budget plan years Department operations 5 -years of operations Programs 2018 Budget 4 -year plan Capital projects Chamonix Vail Solar Vail Housing - - 2.0 FTEs (Housing Director and Housing Coordinator) 1,625,700 $325,140 per year (2018) for 5 years; Does not include inflationary factor for wages $ 2,261,550 YTD spending and supplemental request for 2018 $ 2,000,000 $500K / year per Capital Projects 5 year plan for INDEED program $ 4,300,000 Development $ 4,330,000 Purchase of 66 deed restrictions Infrastructure and land subsidy of Chamonix Housing $ 14,517,250 If annual InDEED funding increases to $2.5M, this is the $ 20,517,250 adjusted 5 year total spend on Housing Environment Department operations 2.0 FTEs (Environmental Sustainability Manager, Environmental Planner 1,109,825 $221,965 per year (2018) for 5 years; Does not include inflationary factor for wages Programs 2018 programs. Includes Actively Green, Sustainable $ 317,598 Destination certification, recycling, education and public outreach $ 1,070,000 Annual programs for years 2019 - 2022 Capital projects Water Quality Streambank East Vail 5,500,000 5 -year budget plan for Water Quality Infrastructure improvements 1,800,000 5 -year budget plan for Streambank Mitigation East Vail water quality TAPS project (funded with 1,100,000 $700K CDOT grant) Total $ 10,897,423 - June 19, 2018 - Page 349 of 390 Attachment C Economic Development Department operations 3.0 FTEs (Economic Dev Director, Events Liason Specialist, Special Events Coordinator) 2,797,385 $559,477per year (2018) for 5 years; Does not include inflationary factor for wages 375,000 Eagle Air Alliance ($75K per year) Programs $ 4,591,000 Includes Council contributions and iconic events CSE 5 -year estimated spending; includes Educ & 5,985,575 Enrichment & Fireworks funding funding source Capital projects Total $ 13,748,960 2018 Original Budget TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 1st Supplemental 2018 Amended 2nd Supplemental 2018 Amended Revenue Local Taxes: $ 26,146,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 Sales Tax 16,149,000 Property and Ownership 5,300,000 Lift Tax 5,212,600 Franchise Fees, Penalties, and Other Taxes 1,151,137 Licenses & Permits 1,747,787 Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Misc Total Revenue Expenditures Salaries Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures Revenue Over (Under) Expenditures Planning Projects Civic Area/Dobson Master Plan West Vail Master Plan 1,980,972 5,388,000 922,264 254,156 131,000 1,064,138 180,000 $ 26,146,000 62/38 16,149,000 5,300,000 (268,400) 4,944,200 1,151,137 1,747,787 35,700 2,016,672 (240,100) 5,147,900 922,264 254,156 131,000 1,064,138 180,000 27,517 $ 26,146,000 62/38 16,149,000 5,300,000 4,944,200 1,151,137 1,747,787 2,044,189 $22.5K DOLA grant for Drug Awareness Campaign; NWIMT state grant reimbursement ($5K) - See corresponding expenditures below 5,147,900 922,264 254,156 131,000 1,064,138 1,000 181,000 Health Link Grant ($1 K) - See corresponding expenditure below 39,481,054 (472,800) 39,008,254 28,517 39,036,771 18,794,352 6,767,047 25,561,399 109,000 18,903,352 37,000 6,804,047 146,000 25,707,399 80,770 18,984,122 Staff overtime for Colorado Classic ($76.2K); $4,500 for staff to perform administrative work for NWIMT 500 6,804,547 $1,000 for staff to perform administrative work for NWIMT 81,270 25,788,669 Off -Cycle Contribution Funding: VRD for Eagle Vail fields ($4K), Vail 2,075,093 196,000 2,271,093 41,932 2,313,025 Skating Festival ($20K), Vail Dance podcast forums ($4.6K); 2017; Event 8,048,059 2,385,076 725,926 659,608 49,700 8,097,759 2,385,076 725,926 659,608 56,407 8,154,166 2,385,076 725,926 659,608 39,455,161 391,700 39,846,861 179,609 40,026,470 25,893 (838,607) (989,699) (125,000) (350,000) (125,000) (350,000) (125,000) (350,000) Revenue Net of Transfers & New Programs (449,107) Beginning Fund Balance 27,651,283 Ending Fund Balance $ 27,202,176 As % of Annual Revenue 69% EHOP balance included in ending fund balance - not spendable $ 690,000 1,638,048 (1,313,607) 29,289,331 27,975,724 (1,464,699) 29,289,331 $ 27,824,632 72% 71% $ 690,000 $ 200,000 $ 890,000 5 research invoices ($13.3K) Use of Health Link grant for standup desk ($1 K)- See corresponding reimbursement above; Neighbor communications and outreach for the Colorado Classic ($28.9K); Increased bus service for Colorado Classic ($4k); Drug awareness campaign paid for by DOLA grant ($22.5K) June 19, 2018 - Page 350 of 390 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Revenue Total Sales Tax Revenue: $ 26,046,000 $ 26,046,000 $ 26,046,000 2018 at 2% increase from 2017 projected (1% decrease from 2016 actuals) Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,897,000 $ 9,897,000 $ 9,897,000 Use Tax 1,975,900 1,975,900 1,975,900 2018 at 2% increase from 2017 amended; plus estimates for Mountain View Other State Revenue - - 83,691 83,691 DOLA grant for license plate readers (2 vehicles) and upgraded police Intel sharing software program Lease Revenue 159,135 159,135 159,135 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Sales of Chamonix Housing Development Units 16,742,000 16,742,000 951,900 17,693,900 Sale of Chamonix Housing Units Project Reimbursement 5,843,802 50,000 5,893,802 5,893,802 2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County School District; $50K Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from Liftside to Glen Lyon Office Building- see corresponding expense below Timber Ridge Loan repayment 489,419 489,419 489,419 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 38,723 38,723 38,723 0.7% rate assumed on available fund balance Total Revenue 35,145,979 50,000 35,195,979 1,035,591 36,231,570 Expenditures Maintain Town Assets Bus Shelters 30,000 88,825 118,825 118,825 Re -appropriate for Annual bus shelter maintenance; 3 bus shelters are currently being evaluted Parking Structures 695,000 695,000 695,000 2018: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs Welcome Center Maintenance 250,000 250,000 250,000 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks ect; Children's Garden of Leaming- Boiler Replacement 12,800 12,800 12,800 Council Contribution for boiler replacement Traffic Impact Fee and Transportation Master Plan Updates 200,000 33,482 233,482 233,482 2018: $233.5K for 20 -year Transportation Master Plan to coincide with West Vail Master Plan. Neighborhood Bridge Repair - 689,134 689,134 689,134 Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; Scheduled for 2019 (Reappropriation from 2017) Facilities Capital Maintenance 476,000 476,000 476,000 Various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). Donovan Park Pavilion 5,000 10,000 15,000 15,000 Annual Maintenance Street Light Improvements 50,000 97,057 147,057 147,057 Re -appropriate for annual maintenance to street lights; 2018: $50K LED light enhancements Capital Street Maintenance 1,220,000 - 1,220,000 1,220,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Town -wide camera system 70,000 70,000 140,000 140,000 Re -appropriate to replace Bosch system(30 cameras) originally scheduled in 2017 ($70K each year until 2019); Audio -Visual capital maintenance 18,000 18,000 18,000 Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station Document Imaging 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Software Licensing 217,000 217,000 83,691 217,000 2018:Upgrade Microsoft products on all equipment to continue until 2019; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement and $75K for Asset Management software *placeholder*. Police Equipment 26,100 26,100 109,791 2018: Replace existing headsets, vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K) upgraded police Intel sharing platform ($18.4K) Hardware Purchases 150,000 150,000 150,000 2018: Replacement of 50 workstations Data Center (Computer Rooms) 15,000 894,036 909,036 909,036 Re -appropriate for relocation of data center; This includes remodel / retrofit of upper and lower computer rooms (power, heating / cooling, fire suppression). 6 June 19, 2018 - Page 351 of 390 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Data Center equipment replacement and generator - -- 300,000 Replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Website and e-commerce 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Fiber Optics / Cabling Systems in Buildings 62,000 62,000 62,000 2017/2018: Repair, maintain & upgrade cabling/network Infrastructure; 2018: Install fiber optics from data center to CenturyLink Network upgrades 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years Phone System 52,000 25,220 77,220 77,220 IPO Phone system replacement ($25.2K); normal replacement of (pads, (phones ($20K); phone system; replacement of phones, headsets Business Systems Replacement - 308,700 308,700 0,000 338,700 Re-appropriate for $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.) $30K supplemented for sales tax software due to needed enhancements Public Safety System 74,000 23,768 97,768 97,768 Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; Re-appropriate for Fire and police mobile data computer replacement ($24K) Extrication Equipment 100,000 100,000 100,000 To purchase updated extrication equipment that will work with newer and more advanced vehicles Generator for East Vail Fire Station - - - Replacement outdated generator at Station 1 RHMAEC trailer (TOV's portion) 60,000 60,000 60,000 TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County)- Eagle county is putting $120K towards this vehicle. In return for TOV's higher contribution yearly RHMAEC fees will be credited. Fire engine equipment 50,000 50,000 50,000 To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency Vehicle Expansion 265,000 265,000 265,000 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K) Total Maintenance 4,169,900 2,240,222 6,410,122 413,691 6,823,813 Enhancement of Town Assets Guest Services Enhancements/Wayfinding - 647,684 647,684 647,684 Continuation of Guest Service / Wayfinding enhancements outside of VRA district Lionshead Express Bus Stop Improvements (VRA) 400,000 400,000 400,000 Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround Vail Spa Heated Walk (VRA) 250,000 250,000 250,000 Connect the Lion with Vail Spa via heated sidewalks; Energy Enhancements - 87,899 87,899 87,899 Re-appropriate to upgrade Holy Cross transformers and services for more electric charging stations Heated walkway between underpass and First chair (VRA) 281,432 281,432 281,432 Re-appropriation for heated walk between the underpass and First Chair building to be completed in conjunction with RSES parking structure Pedestrian Safety Enhancements 1,500,000 - 1,500,000 1,500,000 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); Transit Stop Improvements 475,000 475,000 650,000 2018:Transit Lane for express buses at Vail Village Transit Center; Add pedestrian improvements, bus turning improvements to West Vail Arosa bus stop in West Vail; Transfer of $175K from West Vail Sidewalk repairs as approved by Council on 5/1- See corresponding budget decrease below West Vail Roundabout 350,000 350,000 350,000 West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re-bar) Library Self-Check System Updates 20,000 18,000 38,000 38,000 Re-appropriate for Library replacement kiosk and security gate replacement Chamonix- TOV - 230,322 230,322 230,322 Chamonix contingency- TOV East Meadow Drive Snowmelt - 800,000 800,000 800,000 Re-appropriation for Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Square construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers; To be done in conjunction with Slifer Square Slifer Plaza/ Fountain/Storm Sewer 3,000,000 1,377,119 4,377,119 4,377,119 Repairs to Silfer Square fountain and storm sewers West Vail Interchange Sidewalk Repair 500,000 500,000 ■ (175,000) 325,000 Transfer $175K to Vail transit stop improvements as approved by Council on 5/1- See corresponding budget increase above; $325K to repair sidewalk damage underneath the 1-70 bridge Neighborhood Road Reconstruction - 54,740 54,740 I 54,740 Re-appropriate for continuation of shared drainage project with ERWSD on Rockledge Rd/Frontage Rd 7 June 19, 2018 - Page 352 of 390 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Neighborhood Bridge Reconstruction 200,000 1,354,106 1,554,106 1,554,106 Re -appropriate for Bridge Road construction scheduled for 2018 Lionshead Parking Structure Landscape Renovations (VRA) 100,000 100,000 100,000 Re -appropriate for improvements to parking structure landscaping around the eastern areas of the Lionshead where trees have been lost and planting eroded by years of snow storage Colorado Ski Museum renovation - 500,000 500,000 500,000 Re -appropriate for town contribution toward expansion and remodel of Colorado Ski Museum (paid in 2018) Parking Entry System / Equipment 93,037 93,037 93,037 Re -appropriate for ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to enhance Ford Park parking management Radio Equipment replacement/expansion 600,000 260,340 860,340 860,340 Re -appropriate for additional radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Hybrid Bus Battery Replacement 431,772 431,772 431,772 Re -appropriate for scheduled replacement; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet Replace Buses - 3,229,587 3,229,587 3,229,587 Re -appropriate for 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); Public Works Shops & Maintenance Buildings 150,000 150,000 300,000 300,000 Re -appropriate for Public Works shops HVAC ($150K each in 2017 and 2018) Public Works Building Remodel 150,000 150,000 150,000 2018: $150K Design for PW building remodel Public Works Equipment Wash Down/WO Improvements 246,967 246,967 246,967 Re -appropriate for exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is disposed Total Enhancements 7,595,000 9,863,005 17,458,005 - 17,458,005 New Assets Municipal Redevelopment 300,643 300,643 300,643 Re -appropriate for planning of possible future municipal building redevelopment evaluated as part of the Civic Center Area Master Plan Red Sandstone Parking Structure (VRA) 13,718,912 978,041 14,696,953 14,696,953 Re -appropriate for construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA overtime VVMC / TOV Frontage Road improvements 202,229 202,229 202 229 Re -appropriate for VVMC/TOV joint project on Frontage Road; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2020: VVMC plans for expansion; Improvements wouldfornal span from LH ParkingofChamonix structureVail to Municipal building; funded by VRA ($3.6M to be repaid by VRA $100K in 2020 and $3.5M in 2021, Traffic impact fee ($3.15M), Remaining CPF & Developments ($2.25M) Chamonix Housing Development - 4,083,151 4,083,151 4,083,151 Re -appropriate ficonstruction 1-70 Underpass (VRA) 492,990 492,990 492,990 Re -appropriate for final bills; 2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT East LH Circle pathway to Dobson (VRA) 93,560 93,560 93,560 Re -appropriate planning and design to Improve connection from the E LionsHead bus stop to Dobson originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Dobson Plaza (VRA) - 100,000 100,000 100,000 Re -appropriate planning/design to redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts) originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Buy -down Program(Affordable Housing) 500,000 (500,000) - - Allocate $500K for InDeed program with a transfer to 2017 Housing Fund Budget; Underground Utility improvements 121,128 121,128 121,128 Re -appropriate $50K for undergrounding electric between Glen Lyon office building and Liftside; Remaining for Big Horn Rd and S Frontage Rd design to be completed in 2018 Total New Assets: 14,218,912 5,871,742 20,090,654 - 20,090,654 Total Expenditures 25,983,812 17,974,969 43,958,781 413,691 44,372,472 Other Financing Sources (Uses) 8 June 19, 2018 - Page 353 of 390 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Transfer from Vail Reinvestment Authority 2,156,000 2,046,023 4,202,023 4,202,023 2018: $1.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk; Re -appropriate $2.0M from unused 2017 Transfer to Housing Fund (761,550) (761,550)00) (2,261,550) $1.5M transfer to Vail InDeed Housing Fund; Fund the purchase Altair Vail unit $261.6K by Housing Fund; $500K transfer to fund the Vail InDeed program Transfer to Dispatch Fund - - - - Transfer from Dispatch for Radio Tower project (TOV portion) Revenue Over (Under) Expenditures 11,318,167 (16,640,496) (5,322,329) (878,100) (6,200,429) Beginning Fund Balance 5,057,591 14,327,108 19,384,700 19,384,700 Ending Fund Balance 16,375,759 14,062,372 13,184,272 9 June 19, 2018 - Page 354 of 390 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 2018 1st 2018 2nd 2018 Original Supplemental Amended Supplemental Amended Revenue Housing Fee in Lieu (balance) $ - $ $ $ $ - Housing Fee in Lieu (2017 collections) Transfer from Capital Projects Fund (balance) - Capital Projects Funding - New 761,550 761,550 1,500,000 2,261,550 Total Revenue - 761,550 761,550 1,500,000 2,261,550 Expenditures InDEED Program - 1,000,000 1,000,000 1,500,000 2,500,000 Solar Vail Housing Development 4,225,000 4,225,000 4,225,000 Buy Down Housing 429,049 429,049 429,049 Total Expenditures - 5,654,049 5,654,049 1,500,000 7,154,049 Operating Income Beginning Fund Balance (4,892,499) (4,892,499) - (4,892,499) 4,892,499 4,892,499 Ending Fund Balance $ - $ $ 10 June 19, 2018 - Page 355 of 39( 11 June 19, 2018 - Page 356 of 390 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX New project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Revenue Real Estate Transfer Tax $ 6,100,000 $ 6,100,000 $ 6,100,000 2018 is a 3% increase from 2017 budget and includes some additional from new real estate sales such as Lion Golf Course Lease 165,000 165,000 165,000 Annual lease payment from Vail Recreation District; annual increase will be based on CPI - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 20,000 215,847 235,847 235,847 2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $12K grant from the Colorado Department of Agriculture for TOV noxious weed program; $39K GOCO grant for riparian plants near covered bridge and Vail Valley Drive; $135K state funding for water mitigation at PW to be received in 2018 when work is completed; $20K lottery revenue Project Reimbursements - 6,000 6,000 6,000 2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels Project; Donations - 2,098 2,098 32,457 $28.4K donation from Vicki and Kent Logan Family Trust for installation of Lawrence Weiner art; $1 K donation from Varlaufer HOA for Roger Staub park maintenance access improvements included in the capital maintenance budget; $1K donation from East West Partners for Sole Power prizes; $2.1 K use of Sole Power Donations Recreation Amenity Fees 10,000 10,000 10,000 Earnings on Investments and Other 49,059 49,059 49,059 0.7% rate assumed; 2018: Reimbursement from bag fee collections for Clean -Up Day and America Recycles Day. Total Revenue 6,344,059 223,945 6,568,004 30,359 6,598,363 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,669,395 27,000 1,696,395 1,696,395 Ongoing path, park and open space maintenance, project mgmt.; $12K grant from the Colorado Department of Agriculture for the town's noxious weed program; $15K to renew partnership with USFS for noxious weed management program Management Fee to General Fund (5%) 305,000 305,000 305,000 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 277,248 277,248 277,248 Operating budget for Wildland Fire crew Forest Health VHF Radios 31,863 31,863 31,863 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County Intermountain Fuels Reduction 5,000 69,328 74,328 74,328 Re -appropriate 2017 to complete Intermountain Fuels Project $63.3K and reflect Nature Conservancy contribution $6K- See corresponding reimbursement above; 2018: Phase III ($5K); 2017 included $677.7K for Phase II and contributions from Eagle County($20K) and Nature Conservancy ($36K);2016 included $63.7K for Phase I Street Furniture Replacement 25,000 25,000 25,000 Annual replacement or capital repairs, benches, recycling and bike racks 11 June 19, 2018 - Page 356 of 390 12 June 19, 2018 - Page 357 of 390 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX New project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Rec. Path Capital Maint 110,986 110,986 110,986 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 160,076 75,000 235,076 235,076 2018: Transfer $75K from Stephen's park for park safety improvements; Annual maintenance items include projects such as playground surface refurbishing, replacing bear - proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2018 also includes $54K increase for improvements to access into Roger Staub Park Alpine Garden Support 69,700 69,700 69,700 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Alpine Garden Fountains 19,000 19,433 38,433 38,433 Re -appropriate 2017 Council Contribution to complete repairs to BFAG water features - original contribution $30K Eagle River Watershed Support 45,450 45,450 45,450 Annual support of the Eagle River Watershed Council programs Public Art - Operating 111,201 - 111,201 111,201 Art in Public Places programming Environmental Sustainability 489,465 43,098 532,563 539,563 $1K for Sole Power awards and prizes- see corresponding donation above from East West Partners; $6K for two new E -bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re -appropriate from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky Mountain Climate Membership; $2.1 K for Sole Power awards and prizes- See corresponding reimbursement above: Environmental Sustainability programs Total Maintenance 3,384,384 233,859 3,618,243 7,000 3,625,243 Enhancement of Town Assets Gore Valley Trail Reconstruction Conoco to Donovan 450,000 450,000 450,000 Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion Glen Lyon Rec. Path Reconstruction - - Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70 underpass ($150K) North Recreation Path- Sun Vail to Pedestrian Bridge 125,000 110,000 235,000 235,000 $110K requested for the North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge estimated at $235K to coincide with Red Sandstone parking garage project Chalet Road Sport Courts - 38,463 38,463 38,463 Re -appropriate to install acoustic barriers to minimize noise Soft Surface Trails 100,000 68,109 168,109 168,109 Re -appropriate for trail enhancements pending Open Lands discussion Vail Transit Center Landscape 125,000 125,000 125,000 Landscaping at Vail Transit Center to coincide with construction of additional bus lane at Vail TRC Donovan Park Improvements - - - - Final payment for Donovan Park picnic shelter and playground maintenance completed in 2017 Library Recreation Path Reconstruction - - - - Repairs to the recreation path from the Vail Library to Lionshead Streamtract Education/Mitigation 103,061 103,061 103,061 Re -appropriate for water quality and streamtract education, outreach, signage and marketing; water quality personnel Water Quality Infrastructure 1,050,000 1,462,181 2,512,181 2,512,181 Re -appropriation of 2017 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" 12 June 19, 2018 - Page 357 of 390 13 June 19, 2018 - Page 358 of 390 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX New project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Mitigation Streambankappropriate 350,000 550,458 900,458 900,458 2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $38,847 Great Outdoors grant for riparian plants near covered bridge and Vail Valley Drive; Re- Riparian Site specific construction projects for Water Quality Strategic Action Plan East Vail Water Quality TAPS - 1,125,111 1,125,111 1,125,111 Re -appropriate for East Vail Water Quality Improvements; Rollover Includes CDOT TAP grant funding of $700K in 2017 East Vail Interchange Improvements 500,000 923,960 1,423,960 1,423,960 Re -appropriate for landscaping design and construction of the interchange Dowd Junction repairs and improvements 1,800,000 338,515 2,138,515 2,138,515 Continuation for re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC)- scheduled for Fall 2018 Stephens Park Safety Improvements 225,000 (75,000) 150,000 150,000 2018: Transfer $75K to Capital Park Maintenance to address urgent park safety needs in a variety of playgrounds; Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Bighorn Park Improvements - 13,208 13,208 13,208 2018: Re -appropriate for drainage repairs and improvements near pavilion $13.2K Ford Park Portal Improvements - 23,868 23,868 23,868 Re -appropriate for final portal feature Open Lands Plan 150,000 254,623 404,623 404,623 Continuation of Comprehensive Open Lands Plan Update Open Space Land Acquisition - 150,000 150,000 150,000 Acquisition of East Moran streamtract parcel Booth Creek Park - 40,000 40,000 :,359 40,000 2018: Re -appropriate $40K to modify foot traffic pattern in park Public Art - General program / art 85,000 533,226 618,226 646,585 $28.4K donation to be used for installation costs for Lawrence Weiner art; To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds. Also includes 2017 sales from manhole covers Public Art - Winterfest - 352 352 352 Carry over balance from 2017 for final 2017/2018 Winterfest bills ($352). Seibert Memorial Statue - 150,000 150,000 150000 Placeholder for Pete Seibert Memorial statue- contigent upon remaiing funds to be raised during 2018 budget year Total Enhancements 4,960,000 5,810,135 10,770,135 28,359 10,798,494 VRD-Managed Facility Projects Recreation Enhancement Account 165,000 140,094 305,094 305,094 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; Golf Course - Other 384,769 622,372 1,007,141 1,007,141 Re -appropriate from 2017 for design and planning to replace bridges at holes 13 & 14 ($50K), replace stone veneer with timber railings ($16.4K),rebuild irrigation pumps ($13.1K); $400K for storage building; asphalt driving and parking area; 2018: Replacement of bridges at holes 14&15 ($370.7K), replace radiant tube heaters ($11.3K), pump house exterior ($2.8K); Dobson Ice Arena 68,206 403,105 471,311 471,311 Re -appropriate from 2017 to complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); 2018: Replace windows and heat pumps ($68K) Ford Park / Tennis Center Improvements 61,256 96,675 157,931 157,931 Re -appropriate from 2017 to complete replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); 2018: Stain wood siding of concessions ($5.6K) and restrooms ($5.6K), $50K for restroom remodel 13 June 19, 2018 - Page 358 of 390 14 June 19, 2018 - Page 359 of 390 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX New project Requests 2018 1st 2018 2nd 2018 Budget Supplemental Amended Supplemental Amended Athletic Fields 6,078 29,445 35,523 35,523 Re-appropriate from 2017 to paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field ($21.3K); 2018: Seal coat and crack fill in parking lot ($6K) Gymnastics Center - 52,089 52,089 52,089 Re-appropriate to install a new cooling system ($52.1) Nature Center - 87,240 87,240 95,500 182,740 Temporary Nature Center structure ($95.5K); Re-appropriate to complete research on historical preservation and design ($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K) Total VRD-Managed Facility Projects 685,309 1,431,020 2,116,329 95,500 2,211,829 New Assets Golf Clubhouse & Nordic Center - 118,729 118,729 91,200 118,729 Completion of clubhouse renovation; Total clubhouse cost included $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 55,000 116,420 171,420 262,620 Move forward Ford Park East end special events power originally included in 2019 budget ($91.2K); Re-appropriate for softball field shelter currently undergoing re-evaluation $116.4K ; 2018: Ford Park Soccer Field ADA Route ($55K) Total New Assets: 55,000 235,149 290,149 91,200 381,349 Total Expenditures 9,084,693 7,710,163 16,794,856 222,059 17,016,915 Revenue Over (Under) Expenditures (2,740,634) 7,432,592 (10,226,852) (191,700) (10,418,552) Beginning Fund Balance 3,710,322 7,440,716 11,142,913 11,142,913 Ending Fund Balance $ 969,688 $ 916,061 $ 724,361 14 June 19, 2018 - Page 359 of 390 ORDINANCE NO. 11 SERIES OF 2018 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, HOUSING FUND, AND REAL ESTATE TRANSFER TAX FUND, OF THE 2018 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2018 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 14, Series of 2017, adopting the 2018 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2018 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund Capital Projects Fund Housing Fund Real Estate Transfer Tax Fund Total $ 179,609 1,913,691 1,500,000 222,059 $ 3,815,359 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is Ordinance No. 11, Series of 2018 June 19, 2018 - Page 360 of 39( necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of June, 2018, and a public hearing shall be held on this Ordinance on the 3rd day of July, 2018, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 11, Series of 2018 June 19, 2018 - Page 361 of 39( Name of Organization : Eagle Vail Metro District / Vail Recreation District First Name of Contact Person : Eagle Vail: Steve VRD: Joel Last Name of Contact Person : Eagle Vail: Barber 970-949-5686 VRD:Rabinowitz 970-479-2280 E-mail Address : jrabinowitz@vailrec.com Mailing Address : Eagle Vail PO Box 5660 / VRD 700 S Frontage RD E City : Avon / Vail State : US -00 Zip : 81620 / 81657 Telephone Number : 9495686 Members and Titles of your Governing Board : Eagle Vail: Chuck Toms -Chairman Kim Bell Williams- Secretary Jane Ross- Vice Chair David Warner - Treasurer VRD: Tom Saalfeld (Board Chair) Bill Suarez (Secretary) Roland Kjesbo (Treasurer) Kevin Foley Kim Newbury rRediker Organization Mission Statement : EagleVail Metropolitan District Mission Statement: EVMD is a quasi -municipal government, and unincorporated town, governed by a Board comprised of five Directors elected by the homeowners and residents of EagleVail. The Vail Recreation District's (VRD) mission is to offer diverse and exceptional recreation opportunities that enhance the physical, social and emotional well-being of all its residents and guests. The VRD aims to help Vail Valley residents and visitors pursue their recreational passions by providing the following: •Outlets for competition in summer and winter via a running and a mountain bike race series, and numerous tournaments and/or leagues for hockey, volleyball, lacrosse, softball, golf, tennis, soccer, flag football, broomball, figure skating and rugby. •Venues like Dobson Ice Arena, Vail Golf Club, Vail Nordic Center, Vail Gymnastics Center, Vail Nature Center, Vail Skatepark, Vail Tennis Center, Community Programming Room, Vail's Imagination Station, and use of additional gyms, playing fields and the surrounding White River National Forest via collaboration with local entities. •Sports classes and camps for youth, adults and families. •Opportunities to learn about and appreciate our Rocky Mountain environment through guided activities, classes and camps Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $4,000 Why was this not part of the annual contribution request process for 2018 (Due June 30th)? : This is a recent request from Eagle Vail, as their field gets heavily used by tournaments that the TOV funds through CSE, due to the tournaments growth in size and the lack of fields in the Town Of Vail, these tournament put considerable stress on the turf especially the Lacrosse Tournaments. How will the contribution be used? : Up to a maximum of $4000wiII be used to refurbish the fields post tournament use. The fields will be aerified, topdressed, fertilized and sodded in goal creases as necessary. This will ensure a quality product that tournament directors expect year in and year out. How does your request support item 1C of the Contribution Policy (See above) : Events have become a vital part of enhancing Town of Vail's sales tax revenue. These events fill hotels, restaurants and shops and help to make summer in the Town of Vail very vibrant. The Town does not have the necessary infrastructure field wise to host these growing tournaments in their entirety, and Eagle Vail is a viable and great option due to its location, lack of hotels , and very limited shopping and dining options. Eagle Vail has been a great partner for years but will not be able to June 19, 2018 - Page 362 of 39( sustain a quality filed product with out the support of the Town of Vail. Without support they will likely shut down the fields to outside entities. June 19, 2018 - Page 363 of 39(