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HomeMy WebLinkAbout2018-08-07 Agenda and Supporting Documentation Town Council Afternoon MeetingVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 9:30 AM, August 7, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Site Visits 1.1. Site Visit for Trails (2018 Open Lands Plan Review) 120 min. Town of Vail bus will depart at 9:30 a.m. to begin the site visit. After the site visit the bus will take Town Council members to the Donovan Pavillion at 11:30 a.m. for the town picnic. The bus will depart at 1:00 p.m. to return for the afternoon session which will reconvene at 1:30 p.m. at the Vail Municipal Building. Presenter(s): Chris Neubecker, Interim Community Development Director, Tom Braun, Braun & Associates, Inc. Action Requested of Council: Town Council is asked to review the Conceptual Trail locations, and provide feedback to staff during the evening presentation. Background: Chapter 4 of the draft 2018 Open Lands Plan Update includes a list of 12 Trail Ideas. These include possible new trails and trail improvements that the Town should consider and also study in greater detail, including study of impacts to wildlife, before constructing. The site visit will allow the Council to see the approximately location of these trails could be built. Trails will be viewed from the following locations: Stop 1 - Vail Municipal Building Parking Lot Red Sandstone Valley Trail (#6), Son of Middle to Red Sandstone Road Connector (#7), Vail Mountain Cross Connector (#8) Stop 2 - Vail Valley Drive/Soccer Field Lot Existing Vail Trail (#9) Stop 3 - Frontage Rd. pull -off near Golf Course Vail Trail Extension at a distance (#10) Stop 4 - Aspen Court/Memorial Bridge (Walking) Social Trail east to East Vail exit, Vail Trail Extension (#10) Stop 5 - Meadow across from Bighorn Park East Vail Water Tank Trail (#11), Two Elk Connector (#12) Stop 6 - Safeway/Ace Parking Lot Avon/Nottingham Ridge Connector (#2), North Trail to Davos Connector (#1), Matterhorn Trail (#4) Stop 7 (if time permits) - Stephens Park Lot Intermountain Trail (#3) 2. Break 2.1. Vail Community Picnic at Donovan Pavilion, 1600 South Frontage Road (12:00 p.m. until 1:00 p.m.) August 7, 2018 - Page 1 of 173 3. Presentations / Discussion begins at 1:30 p.m. 3.1. Eagle River Youth Coalition Presentation of Youth Master Plan 15 min. Presenter(s): Mikayla Curtis, Eagle County Youth Coalition Action Requested of Council: Informational only. Background: Presentation from Eagle River Youth Coalition about their strategic youth master plan process. 3.2. Inntopia Update 15 min. Presenter(s): Mia Vlaar, Director of Economic Development and Tom Foley, I nntopia f/n/a Destimetrics Action Requested of Council: Informational only. Background: Presentation addresses winter review and mid -summer updates. 3.3. 2018 Snow Days Event Proposal 20 min. Presenter(s): Mia Vlaar, Economic Development Director and James Deighan, Highline Sports and Entertainment Action Requested of Council: Consideration of additional funding for reconcepted Snow Days, a community -wide four day event in early December. Background: Following two years of low snow starts to the winter ski season in Vail, Highline, Vail Resorts and town staff are proposing a large scale community wide event — a reconcepted Snow Days, to stimulate demand and drive visitation from December 13 — 17, 2018. 3.4. 2018 Eagle County Workforce Survey Report Results 20 min. Presenter(s): Chris Romer, Vail Valley Partnership Action Requested of Council: Informational only. Background: A review of the 2017-18 Workforce Survey Report will be made by Chris Romer. The report was prepared by the Vail Valley Partnership and the Vail Valley Economic Council. 3.5. Short Term Rental Program Update 15 min. Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator Action Requested of Council: Informational only. Background: Staff will provide an update to Council on the implementation of short term rental regulations that went into effect March 1, 2018 4. Vail Local Marketing District Meeting begins at 3:30 p.m. 4.1. Interviews for Vail Local Marketing District Advisory Council - see separate 30 min. agenda Presenter(s): Dave Chapin, Mayor 5. DRB / PEC Update 5.1. DRB / PEC Update Presenter(s): Chris Neubecker, Interim Community Development Director 6. Information Update 5 min. August 7, 2018 - Page 2 of 173 6.1. Al PP Minutes from May 5 & 30 with Exhibits 6.2. VLHA Meeting Results June 26, 2018 and July 18, 2018. 6.3. July 11, 2018 CSE Draft Meeting Minutes 6.4. May 2018 Vail Business Review 6.5. June 2018 Sales Tax Report 6.6. July 2018 Revenue Update 6.7. Proposed future meeting agenda topics 6.8. Slifer Fountain Repair Update 7. Matters from Mayor, Council and Committee Reports 7.1. Council Committee Discussion 15 min. Presenter(s): Dave Chapin, Mayor Background: Discussion about council representation on various committees including non profit organizations. 8. Executive Session 8.1. Executive Session, pursuant to: CRS 24-6-402(4)(a)(b)(e) — to discuss the 30 min. purchase or acquisition of real estate, and to develop a strategy and instruct negotiators Regarding: the 6 West Housing development, the La Cantina Lease Agreement and Potential Lease Agreement for Unit 2 VVI phase V Presenter(s): Matt Mire, Town Attorney 9. Recess 9.1. Recess at 4:30 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. August 7, 2018 - Page 3 of 173 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Site Visit for Trails (2018 Open Lands Plan Review) Town of Vail bus will depart at 9:30 a.m. to begin the site visit. After the site visit the bus will take Town Council members to the Donovan Pavillion at 11:30 a.m. for the town picnic. The bus will depart at 1:00 p.m. to return for the afternoon session which will reconvene at 1:30 p.m. at the Vail Municipal Building. PRESENTER(S): Chris Neubecker, Interim Community Development Director, Tom Braun, Braun & Associates, Inc. ACTION REQUESTED OF COUNCIL: Town Council is asked to review the Conceptual Trail locations, and provide feedback to staff during the evening presentation. BACKGROUND: Chapter 4 of the draft 2018 Open Lands Plan Update includes a list of 12 Trail Ideas. These include possible new trails and trail improvements that the Town should consider and also study in greater detail, including study of impacts to wildlife, before constructing. The site visit will allow the Council to see the approximately location of these trails could be built. Trails will be viewed from the following locations: Stop 1 - Vail Municipal Building Parking Lot Red Sandstone Valley Trail (#6), Son of Middle to Red Sandstone Road Connector (#7), Vail Mountain Cross Connector (#8) Stop 2 - Vail Valley Drive/Soccer Field Lot Existing Vail Trail (#9) Stop 3 - Frontage Rd. pull -off near Golf Course Vail Trail Extension at a distance (#10) Stop 4 - Aspen Court/Memorial Bridge (Walking) Social Trail east to East Vail exit, Vail Trail Extension (#10) Stop 5 - Meadow across from Bighorn Park East Vail Water Tank Trail (#11), Two Elk Connector (#12) Stop 6 - Safeway/Ace Parking Lot Avon/Nottingham Ridge Connector (#2), North Trail to Davos Connector (#1), Matterhorn Trail (#4) Stop 7 (if time permits) - Stephens Park Lot Intermountain Trail (#3) ATTACHMENTS: Description Site Visit Map August 7, 2018 - Page 4 of 173 Open Lands Plan Site Visits Vail Town Council August 7, 2018 -1101 Son of Middle Stop 1: Vail Municipal Building Parking Lot View to the North: Red Sandstone Valley Trail (#6) and Son of Middle to Red Sandstone Road Connector (#7) View to the South: Vail Mountain Cross Connector (#8) August 7, 2018 - Page 5 of 173 Open Lands Plan Site Visits Vail Town Council August 7, 2018 Stop 2: Vail Valley Drive/Soccer Field Lot View to the South: Existing Vail Trail (#9) Stop 3: Frontage Road pull -off near Golf Course View to the Southeast: Vail Trail Extension at a distance (#10) Stop 4: Aspen Court/Memorial Bridge Walking: Social Trail east to East Vail Exit, Vail Trail Extension (#10) August 7, 2018 - Page 6 of 173 Open Lands Plan Site Visits Vail Town Council August 7, 2018 Stop 5: Meadow across from Bighorn Park View to the South: East Vail Water Tank Trail (#11) View to the Southeast: Two Elk Connector (#12) August 7, 2018 - Page 7 of 173 Open Lands Plan Site Visits Vail Town Council August 7, 2018 Stop 6: Safeway/Ace Hardware Parking Lot View to the North: Avon/Nottingham Ridge Connector (#2) View to the Northwest: North Trail to Davos Connector (#1) View to the South: Matterhorn Trail (#4) Stop 7: Stephens Park Lot (if time permits) View to the South: Intermountain Trail August 7, 2018 - Page 8 of 173 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Community Picnic at Donovan Pavilion, 1600 South Frontage Road (12:00 p.m. until 1:00 p.m.) August 7, 2018 - Page 9 of 173 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Eagle River Youth Coalition Presentation of Youth Master Plan PRESENTER(S): Mikayla Curtis, Eagle County Youth Coalition ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Presentation from Eagle River Youth Coalition about their strategic youth master plan process. ATTACHMENTS: Description Eagle River Youth Coalition Presentation August 7, 2018 - Page 10 of 17' ( EAGLE RIVER YOUTH COALITION MAKING YOUTH A COMMUNITY PRIORITY Eagle River Youth Coalition Town of Vail Council Update August 7, 2018 Review of 2018 Collaborative Efforts We would like to thank the Town of Vail for partnering with the Eagle River Youth Coalition (ERYC) for the following efforts: • Burton Youth Safe Zone: Vail Police Department and ERYC work with the parking structure and the Burton Open event coordinators to create a youth safe zone for youth to get out of the cold, have a safe place to be dropped off and picked up, and have a safe place to go to if they want to get away from the crowds or behaviors that they don't want to be near. This was the first offering of its kind and while it was not utilized by many youth, it was a great start to looking examining youth safe spaces during times when crowd behavior may not promote positive youth behavior. • Vail Teen Marketing Focus Group: Vail Marketing Department and Kristin Yantis coordinated with ERYC an opportunity to bring local youth together to provide feedback and input regarding youth activities and opportunities within the Town of Vail. Follow-up process is occurring with focus group attendees. We thank the Town for wanting to hear from the youth community and including their voice in planning efforts. • Valley -wide youth recreation committee/council: ERYC lead an initial meeting with Vail Recreation District, Avon Department of Recreation, and WECMRD to discuss the formation of a youth recreation committee that would serve all recreation providers in the community and inform youth offerings valley -wide. The impetus of this meeting came out of the Youth Leaders Council meeting with a goal of creating more youth -led and coordinated enrichment and recreation activities for youth and connecting them with those opportunities. Next stages in the process will be to identify a group of youth interested in forming this committee, doing an assessment of current youth opportunities and awareness of these opportunities, and identifying initial projects to focus on. • Youth Master Plan participation: We would like to thank Craig Westering and Cricket Pylman for their involvement in the youth master plan process (outlined below) and representing the interests of Town of Vail in this process. We would also like to thank Greg Clifton for his time in reviewing the Town's strategic plan and reviewing opportunities to incorporate more language related to supporting local youth. Eagle River Valley Youth Master Plan In January 2018, the Eagle River Youth Coalition initiated a process to create a community -wide youth master plan that supports the community in identifying a shared vision and goals, aligning existing and overlapping goals and outcomes, sharing resources to strengthen existing efforts, and examining gaps in services and how to overcome them. A part of the process is to ensure that all youth in the Eagle River Valley are afforded the same opportunities and supports and that all local entities share in this goal. The intent is that all current efforts and plans related to youth roll up into one master plan so that entities are aware of different goals and strategies and can better work together to reach the broad needs of youth and families in the community. Through this process, gaps in services and supports will also be identified in order to locate or leverage resources to address. A goal of the process is that community members will look to the plan first to see what efforts are occurring before determining if they can join current efforts or pursue new efforts. Youth Master Plan Process January -February 2018 Review of all existing community plans to outline strategies already focused on youth Key shared focus areas: Mental Health, Substance Abuse, Recreation August 7, 2018 - Page 11 of 17� February -March 2018 Community organizational survey conducted to identify what services are being provide to whom, how often, location, and capacity March 2018 First Stakeholder meeting to understand what a youth master plan is, why our community should pursue one, review plans other community have established, and begin process to draft a vision statement April -June 2018 Meeting with missing stakeholders to engage in the process, meet with collaborative and strategic plan leaders to understand overarching outcomes and draft strategy maps May 2018 Second stakeholder meeting occurred to learn from neighboring communities: Lake County Youth Master Plan and Roaring Fork Cradle to Career Initiative. Discussed their key !earnings, advise for our community, and local readiness to pursue the process. June 2018 Third stakeholder meeting was held to discuss drafted vision statement and make edits, review local youth behavior data, shared outcomes for current community plans and strategic plans, and results of the organizational survey completed in February September 2018 Community sessions to review drafted vision statement, help define shared values, review similar shared outcomes and youth behavior data and ask community to provide input on: • What don't we have that we need to achieve this vision • What are our greatest community strengths • What is your greatest concern for youth in our community October- November 2018 Reconvene stakeholder group to review community input and process, discuss and identify gaps, identify opportunities to share resources and efforts, set priorities and key focus areas, and create first draft of plan January 2019 Reconvene stakeholder group to finalize plan February -March 2019 Share plan with local towns, organizations, and stakeholders to receive endorsement. Identify steering committee to maintain goals and priorities set. Biannually or quarterly Reconvene stakeholder group to discuss progress in achieving plan outcomes. Youth Master Plan Drafted Vision Statement: A Community Empowering Youth to Thrive. Una comunidad empoderando a la juventud para prosperar. Shared Values (will ask community to help create operational definitions): 1) Equity 2) Health 3) Safety 4) Belonging 5) Thrive 6) Empower Community Plan Review Common Outcomes from community strategic plans that focus on youth or have a broad youth focus. Plans reviewed include: Early Childhood Roadmap Implementation Report, Eagle County Schools, Colorado Mountain College, Communities That Care, Eagle Valley Outdoor Movement, Total Health Alliance High level outcomes from community strategic plans: • Every child is healthy and prepared to succeed in school and beyond • Elevate economic, social, cultural and environmental vitality of our communities • Child and youth wellbeing • Children have creative and active minds, compassion for others, enthusiasm for lifelong learning, and courage to act on their dreams • Create interest in, understanding of, and appreciation for our natural environment • Equip school faculty and students with resiliency skills to improve mental wellbeing August 7, 2018 - Page 12 of 17� Overlapping outcomes from community strategic plans • Inclusive and equitable access • Families are aware of and connected to information, resources, and services, using two generation approaches • Youth are competent in skills needed to be successful in school and life and confident to apply those skills • Promote and instill positive health behaviors, approaches and outcomes in youth and families • Increase opportunities for prosocial involvement across families, schools and community • Educators' and professionals' quality, support and training • Youth -centered, high -performing systems designed to deliver excellence for all • Sense of place and connection with community, nature, and meaningful opportunities • Increase opportunities for youth leadership and recognizing and rewarding their involvement Opportunities to support substance use reduction efforts: Eagle County Public Health and Youth Leaders from the Eagle River Youth Coalition are working to educate Town Councils and community members about a policy to reduce youth access to tobacco products. Eagle County youth have reported an increase in tobacco product use on the 2017 Healthy Kids Colorado Survey and report great ease of access in being able to purchase these products themselves. Therefore, we would like to educate the Vail Town Council on policy other communities have adopted related to changing the age of point of sale to 21 years old for tobacco products. Provided below is a quick overview of why this policy is important, we would be happy to schedule another time to provide a full presentation regarding this policy. T21 Starts With TRL Tobacco is still the leading cause of preventable death in Colorado and the US. • 95% of current smokers started before they were 21 (90% before 18). ■ Having the first cigarette by age 18 makes it twice as likely to become a lifelong smoker ■ Cigarette smoking is on the rise among high school students in our valley ■ 39% of high school students in our valley used a vape product in the past month ■ 23% of middle school students in our valley have tried a vape product Colorado teen vaping is twice the national average according to survey results from 37 states. Colorado communities with local licensing policies have successfully reduced illegal sales to minors by 76%. T21: tobacco 21, or raising the minimum sales age for tobacco products to 21 Works to reduce youth initiation because social access is impacted. 15-17 year olds are highest impact group, because they socialize with 18-19 year olds, much less likely to socialize with 21-22 year olds. Institute of Medicine report (2015), sale age increase to 21 could reduce initiation among 15-17 year olds by 25%. Massachusetts just became the sixth state to pass T21; over 330 municipalities and counties across the US have done so. Tobacco control leader at the local public health department is poised to assist with further education and resources in this process. August 7, 2018 - Page 13 of 17� LICENSING TOBACCO RETAILERS LOCALLY Protectinc kids, protectinc business liniiCURRENT LAWS DESIGNED TO PROTECT CHILDREN FROM THE ILLEGAL SALE OF TOBACCO ARE NOT WORKING. 68% of youth who attempt to buy tobacco products are sold tobacco illegally' SALE ;,v PERCENT M ..... a s .... 1 . 0 Tobacco retailers in - - - - - jurisdictions with weaker enforcement are more likely to sell tobacco to minors than those that require licensing and enforce the law.? HOW CAN WE PROTECT YOUTH IN OUR COMMUNITY? TO3ACCO RETAILER LCE\S\G In Colorado, • • local licenses are required to sell `• A goods ranging from marijuana and alcohol to ice and Christmas trees. p Yet there is no license required ,_f to sell the deadliest consumer ►' product — tobacco. ' A small annual licensing fee helps ensure ALL retailers follow the law.3 Enforcement paired with meaningful penalties ® — such as license suspension and revocation — r r motivates tobacco retailers to comply with the laws! ' Healthy Kids Colorado Survey. )2015). Retrieved July 2016 from http://www.ucdemrer.edu/academics/colleges/PublicHealth/community/CEPEG/UnifYouth/Pages/HealthyKidsSurvey.aspx KM: Gray, B., Chaloupka, FJ. [2003). State Policies and Community Characteristics Affect Tobacco Sales to Minors? An Analysis of over 100,000 FDA Compliance Checks," Policy Forum 16[ 1 ). Data compiled from retailer self-report of average monthly revenue from sale of tobacco in three Colorado cities. CSPH Training and TA Team, September 2016. ° Point of Sale Strategies a Tobacco Control Guide. [2014). Retrieved September 20, 2016, from publicheahhlawcenter.org August 7, 2018 - Page 14 of 17: TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Inntopia Update PRESENTER(S): MiaVlaar, Director of Economic Development and Tom Foley, Inntopiaf/n/a Destimetrics ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Presentation addresses winter review and mid -summer updates. ATTACHMENTS: Description DMX Presentation August 7, 2018 - Page 15 of 17� BINNTOPIA Dosti Nv' etrics Vail Town Council Vail Economic Advisory Council Market Update August 7, 2018 Presented by Tom Foley 1 Data as of June 30, 2018 Index r 1.Introduction 2.Market Update 3.Summer 2018 Update 4.Winter 2018/19 Outlook 2 info@DestiMetrics_com 1 www.DestiMetrics.com 1 678 S Franklin St. Denver, CO 80209 1 303-722-7346 Destinations included in Industry Wide Data ■ Aspen • Avon, Colorado • Big Sky • Breckenridge ■ Beaver Creek • Copper • Gunnison/Crested Butte • Keystone • Jackson Hole ■ Snowmass ■ Steamboat ■ Park City Area ■ Summit County, CO ■ Sun Valle ■ Telluride ■ Vail ■ Winter Park Vail Property Participation INNTOPIA Dosti V trics Reports with data as of June 30, 2018 26 properties representing 2,272 units 60% of total community census 26 Vail Submitting Properties INNTOPIA D st'l V trics Antlers at Vail Arrabelle at Vail Square Christiania Lodge h Christiania Condos Destination Resorts Vail Vail Cascade Condos Evergreen Lodge at Vail Four Seasons Resort Vail Hotel Talisa iTrip Lion Square Lodge Lodge at Lionshead Lodge Tower Manor Vail Resort Montaneros Sitzmark Lodge Sonnenalp Resort of Vail The Sebastian The Wren Tivoli Lodge Vail Mountain Lodge Vail Racquet Club Vail Spa Condominiums Vail Marriott The Lodge at Vail The Ritz-Carlton Residences Index 1.Introduction 2.Market Update 3.Summer 2018 Update 4.Winter 2018/19 Outlook 6 info@DestiMetrics_com 1 www.DestiMetrics.com 1 678 S Franklin St. Denver, CO 80209 1 303-722-7346 Confidence, The DEIW h Unempluyment January 'l IN NTOIJIA Dosti V trics 15.0% 14.0% 13.0% - 12.0% - 11.0% 10.0% 9.0% 8.0% 7.0% 6.0% - 5.0% - 4.0%I 3.0% 2.0% 1.0% 0.0% 7 300.0 250.0 200.0 126.) 150.0 Unemployment 40000000\o.\o\oQc 000o%it400%,.o,.o,.o,.o�,\'`,\t.,\t..00<I,�o�13 <�t t4t4t•�• �to�o�t������ okco .1/4* '1/41 ��� '1/41 •c< s1/4:�o �o• c— J�SS Si9 0 SZ' Nig OSPCo SbP0tPCo('P�CC' 0('\'AQONig CotCotSt\ 0Sb\ — 100.0 — 50.0 0.0 Market Update Desti Metrics INNT�JPIA RESORT INTELLIGENCE Jan 2014: $1 CAD = $0.94 USD June 2018: $1 CAD = $0.76 USD Jan 2014: €1 EUR = $1.36 USD ttJ June 2018: €1 EUR = $1.12 USD Jan 2014: P1 = $0.77 USD 000000 000000 Jan 2014: P1 = $0.56 USD 0000 HSN 8 info@DestiMetrics.com 1 www.DestiMetrics.com 1 678 S Franklin `"` enyder, CO 80209 1 303-722-7346 Confidence, The DOW & Unemployment Last 90 Days INNTOPIA Dosti V trics 9 • < 25,000 - Apparent plateau. Instability in last 90 days. July increases • Trending flat • Remains oversold • $USD weakening against foreign currencies = good for Intl travel • Challenges: TRADE TRADE TRADE & TRADE ($1.1 Tin in NAFTA trade) r'onsu m^v "'onfidence • - 126 pts - 12 months > 120 points • Suppliers are in the `driver's seat' regarding rate • High Confidence driving room rate • Challenges: Inflation 2.8%; interest rates going up in '18; wages slack; room rate > 2.8%; TRADE TRADE TRADE & TRADE (Prices + 15-20%) • Unpmployn' nT nate/ JonQ • 4.0 percent - near statistical 'full employment; Stable • Job Creation Avg remains strong, but slowing; Challenges: Earnings vs Inflation. Workforce pressure; inflation; TRADE TRADE TRADE & TRADE (1,000,000 US Jobs) 14 Index 1.Introduction 2.Market Update 3.Summer 2018 Update 4.Winter 2018/19 Outlook 10 info@DestiMetrics_com 1 www.DestiMetrics.com 1 678 S Franklin St. Denver, CO 80209 1 303-722-7346 Vail Summer 2018 Business In the Bank & On the Books (% of 2017 total) INN1TOPIA Dosti v thcs Summer 2018 as of June 30 ❑ In -the -Bank (May -Jun Arrivals) 27.5% On -the -Books (Jul -Oct Arrivals) even ue 60.6% 88.1% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Summer 2018 as of June 30 0 In -the -Bank May -Jun Arrivals) 30.7% Ro On -the -Books (Jul -Oct Arrivals) 84.4% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% August 7, 2018 - Page 26 of 173 26% 1 Occupancy Summer 2018 INN1TOPIA Dosti v thcs Paid Occupancy 12 100 % 90 % 80 % 70% — 60 % 50 % 40 % Historic +6 30% — 20 % 10% 0% 6% 25% +9 May'l8 Jun'18 57% r 71% -7% +5% Jul'l8 Aug'l8 Sep' 1 8 Oct'l 8 \5% 37% 49% Industry +3 Auqust.7_2018 - Page 27 of 173 Data as of Jun 30 (2018 season) • Historic Actual (2017 season) Data as di Jun 30 (2017 season) f Percent Variance 15% 10% — 5% Summer Total 10% ADR Summer 2018 INN1TOPIA Dosti v thcs Average Daily Rate 13 $350 $300 $250 $200 $150 Historic $100 — $50 $0 2% +12 j -8% May'l 8 CO b4 JA 01 Jun'l8 Jul'l8 Data as of dun 30 (2018 season) fi CO tv On The Books t +2 co 1%—`° Aug'18 Sep') 8 IL Ln N Cil m 5% 0% Industry Y +2 Oct 18 comer Total Data as of Jun 30 (201 Atalg-04n , 2018 HRPiliiqc2kPla70017 season) f Percent Variance ate Appel aEprand ui 6rl' % i )% - 3% RevPAR Summer 2018 INNITOPIA Dosti v thcs Revenue Per Available Room $225 $200 5175 5150 $125 $100 $75 Historic 11% En - 525 S0 134 May' 18 Jun'l8 -3% On The Books 16% 0 Ln Jul'18 Aug'l8 +13% or - 13% 4% +4% cO 7% cO 18% 15% 13% 10% 8% 5% 3% Industry +5% Sep'1 8 Summer Total 14 • Data as of Jun 30 (2018 season) • Data as of Jun 30 (201 7 L)7, 2O1q-11sITPHP atilii1 (Al 7 season) Percent Variance - 5% % Chg in Revenue Per Available Room Vail vs. Industry - RevPAR Summer 2018 INN1TOPIA Dosti v thcs $400 $350 $300 5250 cc a 5200 cc $150 $100 $50 $0 Historic On The Books Reset zoom 15 • Destination: Vail • Other Indivitliia9e5tatic nsPage)-3RIPUClnation Average As of July 15, 2018 Vail Daily Occupancy Summer 2017 INN1TOPIA Dosti v thcs Total Occupancy Rate 1 U u io 80 % 60 % 40 % 20 % 0 —20 % —40 % Data as of Jul 15 (2018/19) 25 properties Date (Gridlines aligned with Saturdays) O co Data as of Jul 15 (2017/1 69)utrWnias Pale $11s/b1il ctual (201 7/18) • % Occupancy change on 8L DO LC Summer 2017 & 2018 YTD Industry Wide vs. Vail INNTOPIA Dosti V trics 17 All West Vail Summer 2017 Summer YTD YOY YOY Pacing 5umme2017 r Summer 2018 YTD YOY Pacing OCCUPANCY 49% 36% +3% 49% 37% +5 RATE $229 $251 +2% $239 $250 +2% RevPAR $11J. $90 +5% $117 $91 +7% 17 Summer 2018 YTD All West vs. Va i l INNTOPIA Dosti V trics 18 All West Vail Winter 17/18 Summer 2017 Summer 2018 YTD YOY Pacing Winter 17/18 Summer 2017 Summer 2018 YTD YOY Pacing OCCUPANCY 50% 49% 36% +3% 58% 49% 37% +5% RATE $374 $229 $251 +2% $566 $239 $250 +2% RevPAR $187 $111 $90 +5% $328 $117 $91 +7% 18 Index 1.Introduction 2.Market Update 3.Summer 2018 Update 4.Winter 2018/19 Outlook I 19 info@DestiMetrics_com 1 www.DestiMetrics.com 1 678 S Franklin St. Denver, CO 80209 1 303-722-7346 IN I ITOPIA Dosti V trics Thank You! 20 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2018 Snow Days Event Proposal PRESENTER(S): Mia Vlaar, Economic Development Director and James Deighan, Highline Sports and Entertainment ACTION REQUESTED OF COUNCIL: Consideration of additional funding for reconcepted Snow Days, a community -wide four day event in early December. BACKGROUND: Following two years of low snow starts to the winter ski season in Vail, Highline, Vail Resorts and town staff are proposing a large scale community wide event — a reconcepted Snow Days, to stimulate demand and drive visitation from December 13 — 17, 2018. ATTACHMENTS: Description 2018 Snow Days Memorandum August 7, 2018 - Page 36 of 17: TOWN OF VAIL' Memorandum To: Town Council From: Mia Vlaar, Economic Development Director Date: August 1, 2018 Subject: 2018 Snow Days Request for Additional Funding Summary Following two years of low snow starts to the winter ski season in Vail, Highline, Vail Resorts, community partners, and town staff have come together to propose a large scale community wide event — a reconcepted Snow Days, to stimulate demand and drive visitation in Vail from December 13 — 17, 2018. The four day event would feature live music, concerts, lodging deals, merchant and restaurant activation in town, and music, specials, and additional activation on mountain. The concerts would be held at Ford Park parking lot and draw visitors from Colorado and beyond, in addition, the activation in Vail would ensure visitors and the community would celebrate winter regardless of snow conditions on the mountain. Lodging packages would be built to provide substantially lower nightly rates than are normally offered during early December, rewarding guests for longer stays. In addition, the merchant and restaurant communities would come together to support Snow Days with activation on premises and special offers to enhance the overall value proposition. The event would be combined with elements of Vail Holidays events, including tree lighting, Kris Kringle market and skating shows at Dobson Ice Arena, expanding the target audience well beyond the younger concert goers to dynamic families in the front range of Colorado and beyond. Background Highline, Vail Resorts, and the lodging and merchant communities believe that by working together to create a robust, community wide event with two nights of major free concerts in Ford Park plus activation throughout the villages, guests will commit to coming to Vail December 13 -18 — even if snow conditions are less than expected. August 7, 2018 - Page 37 of 17� Economic Considerations December occupancy has decreased from 58% in 2011 to 49% in 2017; while a number of factors contributed to this decline, low snowfall is a major factor, and current reservations on the books seem to be reflecting a 'snow hangover' — guests are reluctant to commit to an early season visit without confidence in good snow accumulation. In fact, current occupancy reports, while on a much smaller base, show decreases from last year for most of the month of December, including the early holidays. Snow Days funding from Town Council via the Commission on Special Events has averaged $44,167 annually for the past 7 years. 2018 funding approved by the Commission on Special Events is $30,000. As funding has decreased, so has attendance at the events. Competition has increased as resorts work to attract guests during the early December period, offering visitors more options on where to travel. Highline, as event producer, is requesting additional funding to create a bigger event with better talent, bringing more visitors to Vail over a four day period during a low demand time frame. Action Requested Highline requests $270,000 ($30,000 has been already been allocated by the Commission on Special Events for 2018 Snow Days) from the Town Council, in addition to the funding committed by Vail Resorts ($200,000) and additional sponsors, for a four day event budget totaling $544,300. Town of Vail Page 2 August 7, 2018 - Page 38 of 17: PROPOSED SCHEDULE Thursday, December 13, 2018 ALL DAY 12-2PM 4PM Friday, December 14, 2018 9AM-4PM ALL DAY 4PM 6PM 10:30PM Saturday, December 15, 2018 9AM-4PM ALL DAY 4PM 6PM 10:30PM Sunday, December 16, 2018 9AM-4PM ALL DAY 12-2PM 4PM 6PM Vail Snow Days Merchant Program Vail Snow Days Restaurant Program On Mountain Activations Music with a View Apres Music Mania-Bars.Apres Spots Interactive Expo Village Vail Snow Days Merchant Program Vail Snow Days Restaurant Program On Mountain Activations Concert Pre Parties -Bars Concert After Dark Post Parties -Bars Interactive Expo Village Vail Snow Days Merchant Program Vail Snow Days Restaurant Program On Mountain Activations Concert Pre Parties -Bars Concert Family Skating Program [tickets required Holidays] After Dark Post Parties -Bars Interactive Expo Village Vail Snow Days Merchant Program Vail Snow Days Restaurant Program On Mountain Activations Music with a View Kris Kringle Market [Holidays] Apres Music Mania-Bars.Apres Spots Holiday Tree Lighting Ceremony [Holidays] AVAIL. � SNOW DAYS Vail Village/Lionshead Vail Village/Lionshead Vail Mountain Mid -Vail : On Mountain Vail Village/Lionshead Mountain Plaza Vail Village/Lionshead Vail Village/Lionshead Vail Mountain Vail Village/Lionshead Ford Park Concert Venue Vail Village/Lionshead Mountain Plaza Vail Village/Lionshead Vail Village/Lionshead Vail Mountain Vail Village/Lionshead Ford Park Concert Venue Dobson Ice Arena Vail Village/Lionshead Mountain Plaza Vail Village/Lionshead Vail Village/Lionshead Vail Mountain Mid -Vail : On Mountain Vail Village Vail Village/Lionshead Vail Village August 7, 2018 - Page 39 of 173 OVERVIEW AVAIL. J� SNOW $N;ic DAYS Apres Music Mania • Kick off and wrap up Vail Snow Days with Music Takeover • Coordinate with bars and apres restaurants to feature different bands/music • Run specials, giveaways, contests Merchant Program • Coordinated through Alison Wadey • Create program to incentivize retailers/galleries/merchants to participate • Vail Snow Days branding in each location • Encourage animation in each location • Live Music, refreshments, Meet and Greets with artists/designers/etc., Trunk Shows, specials, pre Holiday promotions [free gift wrapping, shipping] • Take -a -Snow -Day Surprise and Delights • Random acts of Kindness throughout the Vail Village and Lionshead • Consumer Passport Program • Consumers who visit participating retailers/galleries/merchants will be able to earn points through the Vail app and be eligible for giveaways throughout the weekend • Lift tickets, lodging, VIP, merchandise from partners, etc. Restaurant Program • Vail Snow Days Restaurant Specials [similar to Restaurant Week] • Encourage restaurants to participate • Run specials, Winemaker Dinners, Chef for a Day, Chef tables, etc. Lodging Program • Coordinated through Vail Resorts • Encourage lodging properties to package 3 night specials over Vail Snow Days to encourage longer stays • Properties onboard: • Sonnenalp August 7, 2018 - Page 40 of 173 PROPOSED BUDGET REVENUES 270,000 30,0000 200,000 15,000 30,000 545,000 Town Council Mid Season Request CSE Contribution Vail Resorts Funding Sponsorship Ticket Sales/Beverage Sales TOTAL NAIL. �1. SNOWDAYS EXPENSES 3,650.00 Advertising/Marketing/Promotions 1,250.00 Charitable Donation (Bev Sales) 3,000.00 Contract Labor 41,750.00 Equipment Rental 6,000.00 Insurance 6,400.00 Event Lodging 35,600.00 Event Management (EP/AP) 26,000.00 Event Payroll Expense 2,600.00 Event Supplies 20,300.00 F&B Expenses 1,700.00 Licenses and Permits 175.00 Meals/Entertainment 500.00 Office/Computer Supplies 175.00 Postrage 1 Shipping 37,500.00 Production 87,975.00 Project Fee 10,500.00 Security/Medical 9,000.00 Signage 7,375.00 Sponsor Implementation/Fulfillment 240,000.00 Talent/Bands 2,850.00 Vehicle Expenses TOTAL 544,300.00 41 of 173 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2018 Eagle County Workforce Survey Report Results PRESENTER(S): Chris Romer, Vail Valley Partnership ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: A review of the 2017-18 Workforce Survey Report will be made by Chris Romer. The report was prepared by the Vail Valley Partnership and the Vail Valley Economic Council. ATTACHMENTS: Description 2018 Eagle County Workforce Survey Report Vail Vally Partnership Presentation August 7, 2018 - Page 42 of 17' A4 Vail Development volt vatte Economic PRRTRERSHIP 44 2017-18 Workforce Survey Report June 2018 Prepared by: Vail Valley Partnership/Vail Valley Economic Development 97 Main Street, Ste. E-201 1 Edwards, CO 81632 1 970-476-1000 vailvalleypartnership.com 1 vailvalleymeansbusiness.com Report Author: Andrej A. Birjulin, Ph.D., Research Director 1 970-328-0299 August 7, 2018 - Page 43 of 17: Eagle County's Labor Force: Conditions Continue to Improve After relatively high unemployment rates in 2009-2012, unemployment saw a solid decline in 2013 and that has continued through the current year. In 2017, the Eagle County unemployment rate was 2.3%, which is below the state rate of 2.8%. The current local unemployment rate is lower than the previous low point in 2007, which was at 2.8%. At the same time, the size of the labor force continues to grow. After a relatively flat period between 2010 and 2014, the number in the labor force increased 8.3% between 2014 and 2017 to 35,052. The county's population continues to grow at a slow and steady pace. The State Demographer estimates that the population grew by 3.6% between 2010 and 2016. The population is currently estimated at 53,320, which represents a 1.1% increase over the previous year. School enrollment has seen growth of 6.3% in the past five years in grades Pre K — 12, which was 6,931 in fall of 2017. Persons in Labor Force 37,000 34,500 32,000 29,500 27,000 24,500 10.0% 7.5% 5.0% 2.5% 22,000 0.0% 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Unemployment Rate Eagle County Labor Force EON Eagle County Unemployment Colorado Unemployment As a rural resort county, employment is disproportionally comprised of the accommodation and food services; retail trade; arts, entertainment and recreation; and construction. Almost a quarter (24%) of the County's employees work in accommodations and food services, another 11% in retail trade and 12% in arts, entertainment and recreation. Construction employs about 10% of the workforce. Additionally, many residents are challenged to find suitable employment to carve out a sustainable living in the county since the average wage is lower than in Denver, yet the cost -of -of living is high. The cost for housing is especially high, ranging from about two Vail Valley Economic Development - Workforce Report 2018 2 August 7, 2018 - Page 44 of 17: times the national average in the Gypsum and Eagle area and increasing dramatically as one gets closer to the prestigious ski areas of Vail and Beaver Creek. Eagle County has 32,043 housing units and 19,853 households. Almost 2 in 5 homes (38%) in the county are classified as "vacant," primarily second homes. While median household income in the county is higher than the statewide average ($78,763 compared to $62,520), weekly wages are low: $866 a week in Eagle County compared to $1,095 per week average statewide. It's against this backdrop of an economy continuing to gain strength that we take a look at what employers in Eagle County are saying about business and workforce. 12th Annual Workforce Survey Vail Valley Economic Development (formerly The Economic Council of Eagle County) has been conducting a workforce survey in Eagle County since 2006-07. Although there has been some variation in items and response choices across administration years, core items on the current version of the survey have been collected since 2007-08 and ask employers about their business outlook, their employees, and their forecasts for the future. Additional items this year ask about business retention and expansion. Prior survey results can be found at www.vailvalleymeansbusiness.com. In 2017-18, 88 businesses responded to the Workforce Survey, which is somewhat lower than the previous year. This summary report compares those responses with data from prior surveys. Hiring New Employees and Workforce Conditions The chart on the next page shows that the experience with finding new employees has recently gotten worse in the County. In 2008-09, 52% percent indicated that finding new employees was "Good" or "Excellent. " While this percentage has trended up and down over the past 10 years, reaching a high point in 2009-10, it has come down dramatically over the past year from 53% in 2016-17 to 38% in 2017-18. At the same time, those that indicate it was "Terrible" or "Poor" has remained relatively stable since 2014-15, however, the use of the "Fair" category has come up substantially after seeing a decline between 2014-15 and 2016-17. Vail Valley Economic Development - Workforce Report 2018 3 August 7, 2018 - Page 45 of 17: 60% 52% report "Good" or "Excellent" 45% 30% 15% 0% Experience Finding New Employees ■Terrible Poor Fair "Good Excellent 1 ■ ■ 38% report "Good" or "Excellent" 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 As seen in the chart below, in 2017-18 43% of businesses report that they can fill positions within 4 weeks, a 15% decrease over the previous year and a 28% decrease from 2015-16. Those that indicated it took more than a month increased to 58%. The overall hiring results show that the days of easy hiring peaked in 2010-11, but are currently facing challenges. 100% 75% 50% 25% 0% Average Length of Time Positions Remain Open Until Filled 72% 10% 29% 55% 9% 1 19% 1 15% 32%1 43% 510/ 39% 7% 7% 4% 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 ■ One Week .2-4 Weeks —2-3 Months Vail Valley Economic Development - Workforce Report 2018 4 Months or More 4 August 7, 2018 - Page 46 of 17: The charts on the next two pages show the results of questions that were added to the current version of the survey and historical benchmarks are not available for these items. Overall, employers indicate that unfilled positions are largely stable, although about one out of three respondents say it is increasing. While about half of employers are not anticipating significant changes in their workforce, 25% indicate they are replacing employees and another 25% say they are hiring new employees. 70% 60% 50% 40% 30% 20% 10% 0% 60% 50% 40% 30% 20% 10% 0% Is the number of unfilled positions at your company: 31% 66% Increasing Stable 3% Decreasing Have you experienced or do you anticipate any significant changes in the make-up of your workforce? 49% 25% 25% 1% No Yes, hiring employees Yes, replacing Yes, releasing employees employees Vail Valley Economic Development - Workforce Report 2018 5 August 7, 2018 - Page 47 of 17: 70% 60% 50% 40% 30% 20% 10% 0% How many new positions do you anticipate adding in the upcoming year? 8% 9% 59% More than 10 full or Between 5 and 10 full Between 1 and 4 full or part-time employees or part-time part-time employees employees 24% None As seen in the chart below, employers do no give high ratings with their experience in finding new employees. While the overall mean for availability of workers in the area received the highest rating, it falls right above the mid -point of the 7 -point scale, indicating the experience is "fair." The quality of the workforce in the area received the lowest overall rating, at the halfway point between "terrible" and "fair." 4.5 4 3.5 c c 3 m 2.5 2 2 1.5 1 Experience in Finding Employees (1=Terrible, 4=Fair and 7=Excellent) 4.3 2.5 3.5 Availability of Workers Quality of the Workforce Stability of the Workforce Vail Valley Economic Development - Workforce Report 2018 6 August 7, 2018 - Page 48 of 17: More than two out of three businesses surveyed (68%) indicate that they are experiencing recruitment problems with specific employee positions or skills. The specific problems that employers described are shown below. Bilingual and post certified Police Officers, more bilingual administrative staff would be wonderful. Sales. - Seasonal was harder to fill than normal but by increasing the wage we have a great workforce for this summer. - Fleet Maintenance / Auto Body positions are always hard to fill. Qualified Tile Installers Engineering, culinary We have found interim solutions to these challenges - however, recruiting qualified seasonal housekeeping, maintenance and culinary staff is very difficult Attention to detail Leadership, customer service, laborer Spending a lot of time and dollars on ads, career fairs and such. Responses are few. Need experienced electricians. Not us, but many other companies we work with have sub -par bookkeepers internally and cannot accurately track what they need to track (if they wanted to track it) Sales, management, customer service Project Managers Superintendents Preconstruction Managers Trade positions (HVAC and electric) and finance roles have currently been difficult to find quality applicants. We are often looking for motivated and positive skilled labor and have a hard time finding operators that have a good attitude and requisite skills. Oftentimes, we end up hiring for attitude and teaching the skills. As our more tenured operators continue to retire and we have less experienced operators on staff, we will likely have to hire at a higher level of skill and won't have this option to start from scratch with a willing new operator. Part time, on-call customer service positions with clean background. Skilled and non -skilled position in Food & Beverage, intermediate positions in Maintenance and Lodging It takes time to find the proper person Being on time and leaving early - no sense of business, communication skills, basic embrace where you work skills i.e., take out the trash, clean your desk etc.... If you don't ask they don't do. Finding skilled employees in Eagle County continues to be an issue. Nurses, OR Techs Our talent base for trades is shrinking and aging resulting with hiring young people and training them Vail Valley Economic Development - Workforce Report 2018 7 August 7, 2018 - Page 49 of 17: Lifeguards, Gymnastics Housing! For manager positions...thankfully our team is set for next year with past employees but when we need to look elsewhere for managers people who are hustlers, move quickly, and are detailed / task oriented can be a tough find. Difficult to find quality employees with great customer service skill set. Over Qualified applicants for entry positions. Language and driver's license issues. Fire, sprinkler certs We were experiencing trouble recruiting for 4 year college degrees for Interior Designers. Cad operators We are experiencing recruitment issues for all positions. Guest Service skills. Many local, native, ski bum, hippie types that hate tourists. Maintenance, trades, guest service Finding the right person for a management level position in either our kitchens or our dining rooms has been challenging. Bilingual skills Front line more entry level positions Word of mouth seems to be the best way to get a position filled Yes, the outgoing and customer service orientated position is the hardest to fill as well as the bi-lingual supervisor position Development new applicants who don't have housing or transportation Admin Optician - certifications, experience in the optical field. Hospitality professionals RNs, Certified Medical Assistants Sometimes- applicants can be over or under qualified and always want to be paid at much higher levels when coming from out of state Maintenance is a tough position to fill unless we're paying an exorbitant amount of money. Gymnastics Coaches and Lifeguards are tough to find as well. It is a very focused position. Front desk IT skills, fundraising skills Facilities maintenance and culinary are the most challenging Professionalism, Dress Code, entitlement and lack of proper communication skills, following procedures and guidelines Hard to find employees willing to do labor jobs Usable past experience; IE have worked in hotels before We have difficulty in recruiting highly technical faculty positions in fields such an emergency medicine, nursing, automotive, etc., etc. Not currently Finance professionals Vail Valley Economic Development - Workforce Report 2018 8 August 7, 2018 - Page 50 of 17' 8% 22% 16% 49% Employee Experiences and Key Issues for Employers Perception of employees' experiences in finding reliable transportation and housing continue to change. Transportation saw a sizable decline over the previous year, with 46% of employers saying their employees' experience finding reliable transportation to and from work is "excellent" or "pretty good" and 34% giving a negative rating. Frustration with housing continues to grow, with nearly two-thirds of employers indicating "major frustration" and another 28% saying "it could be better." Only 5% don't feel that housing is much of an issue. The 2017-18 results regarding housing are the most negative they have been in the history of collecting this information. Employees' Experience Finding Reliable Transportation To and From Work 100% 50% 0% 11% 67% 17% 16% 22% Ufa 19% 26% 34% 15% 24% 21% 25% 20% 24% 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Employees' Experience Finding Housing They Desire at an Affordable Price 100% 50% 0% 6% 6% 15% 8% 22% 28% 0 17% 26% 44% 9% 11% 27% 13% 34% 15% 39% Excellent ■ Pretty Good . Neutral/Don't Know ■ Could be Better ■ Major Frustration 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Vail Valley Economic Development - Workforce Report 2018 9 August 7, 2018 - Page 51 of 17' 22% 56% 1: 56% 21°/ 1 1 6% 78% 9% 69% 1513 70% 18% 56% Effect of Housing on Ability to Attract, Hire and Retain Employees 100% cn a) cn cn aa) 75% c .y c m o 50% a) co ca c a) 25% L cu a 0% UZI 1 16% 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 • Negatively Neutral • Positively As seen in the chart above, the effect of housing on the ability of businesses to attract, hire and retain employees declined substantially from the previous year and is also at an all-time low. Specific comments made in this area include: This is a problem for new employees. Many times we are able to retain them when they are in our employee housing but then we lose them if they need to move out. It is a desire of many employees to live closer to where they work and to live in the community they work. For those who have lived here long enough to have stable housing, it is not an easy. For those who have recently moved here, rent, or have changes in housing circumstances, housing is a major source of frustration that ultimately forces employees to ask if they really belong here and want to belong here. We are losing one person that experienced housing frustrations and may be losing a second because the options aren't great and what people are asking for rentals is ridiculous. Current housing prices are difficult for young associates to purchase. Rentals were difficult for associates to find in the middle of peak season. The short answer is no, they can't. Most can usually find it (often couch surfing or room sharing), but it diminishes their quality of life because of the cost and environment. We do lose some employees due to lack of decent available housing. Moving way out side of work areas to find affordable. Or living with multiple people to survive. The conditions that some people are renting out are hidden and inexcusable. Causes other major costs with vehicle expenses. We offer a very progressive and comprehensive housing program to help employees find long term solutions for housing. That being said, it is still very difficult for employees to find affordable housing on the free market if they are looking to own. Vail Valley Economic Development - Workforce Report 2018 10 August 7, 2018 - Page 52 of 17: We have a very young workforce that are primarily renters. They need to find multiple roommates that they potentially have never met just to stay in this area. Incredibly difficult to find affordable housing that meets our employee's needs. availability and affordability Last year we turned our rental townhome into employee housing. We are currently using 2 of the 4 bedrooms for employee housing at a discounted rate in order to retain employees. Many of us are home owners. Mostly down valley. Our employees are in long term, stable housing situations generally. Like I mentioned above, our valley is greatly lacking in affordable housing options for our workers. We offer a lot of housing for seasonal employees, so that helps. I had two of our best employees quit and move out of state because of the price of owning a home. It is not a problem with our current employees but has been in the past Current employees are all fine with housing. Items parallel to the transportation and housing issues were added to the survey the past two years. In 2016-17, items were added regarding availability of affordable child care and in 2017-18 items were added regarding affordable health care. As seen in the chart below, 56% of employers felt that health care is a problematic issue for their employees and 54% felt that child care is a problematic issue. However, the percentage of employers using the "Major Frustration" category was higher for health care than for child care. At the same time, 32% of employers used the positive end of the scale to describe the health care of experience for their employees, reflecting the fact that a number of businesses provide comprehensive coverage. This was not seen for child care, with only 12% of employers using the positive end of the scale. 60% 50% 40% 30% 20% 10% 0% 2017-18: Employees' Experience with Health Care, Child Care, Transportation and Housing 35% 31% 21% 17% 2° 15% 23% i 35% ■ Major Frustration ■ Could be Better Neutral/Don't Know ■ Pretty Good ■ Excellent 6% 6% 11° 24% 25% 21% i 61% 28% 6% 3% 3% Health Care Child Care Transportation Housing Vail Valley Economic Development - Workforce Report 2018 11 August 7, 2018 - Page 53 of 17: The two charts below present the overall mean ratings on the four key issues presented to employers: reliable transportation, affordable child care, affordable health care, and affordable housing. These charts show that employee experiences are rated as lowest for housing, followed by child care, then health care, and transportation is rated as highest. All issues moved in a negative direction from 2016-17 and 2017-18 (note that the health care items were new to the 2017-18 version of the survey). In terms of the impact of these issues on the ability to attract, hire and retain employees, housing was rated as significantly more problematic than child care or health care (the impact of transportation on hiring and retaining employees was not included on the survey). m w 3.5 m U 3 N W II •zr o 2.5 H " 2 c a c M LL L m 6 1.5 m 1 Employee Experience on Key Issues by Year 3.01 2.69 2.03_ 2.14 1.57 * New Item in 2017-18 ■ 1.92 Transportation (Child Care Health Care* —X—Housing 1.43 2016-17 2017-18 Impact of Key Issues on Ability to Attract, Hire and Retain Employees by Year 1.92 1.96 1.84 --Child Care 1.37 * New Item in 2017-18 Health Care* ,'Housing 1.28 2016-17 2017-18 Vail Valley Economic Development - Workforce Report 2018 12 August 7, 2018 - Page 54 of 17: Businesses were asked to allocate $100 across 11 key issues in Eagle County. Not surprising and as shown in the chart below, housing received the highest mean dollar allocation at over double the amount of the next highest item. Health care, talent attraction, and talent retention also received relatively high mean allocations. If you had $100 to spend annually to address community- based barriers to your company's success, how would you allocate the money across the following issues? Housing Health Care Talent Attraction Talent Retention Env. Sustainability/Climate Change -$6.52 Early Childhood $5.43 Transit - $5.33 Tourism/Visitation - $3.16 State Government Regulations ■$2.72 Local Government Regulations ■ $2.26 Macro -Economic Environment 1 $0.77 $9.95 $15.13 $0 00 $10.00 $20.00 $30.00 Mean Dollar Allocation Vail Valley Economic Development - Workforce Report 2018 $40.00 13 August 7, 2018 - Page 55 of 17� Pay, Training and Benefits The survey asked employers about their pay scale, job training and professional development, and about benefits they provide. The cart below shows that 99% of employers provide job training and professional development to new employees as well as those who have been there more than 6 months. Not surprising, new employees get more training than those that have been there more than 6 months. Additionally, nearly two out of three employers indicated that investment in employee training is increasing at their company any only about 1% say is it decreasing. 60% 50% 40% 30% 20% 10% 0% 70% 60% 50% 40% 30% 20% 10% 0% How much job training and other professional development do you offer... 51% 29% 19% 19% 42% 38% ...new employees? ...employees that have worked for you more than 6 months? Is company investment in employee training: 63% Increasing 32% ■ None ■ Some ■ Moderate ■ Considerable Stable Decreasing There is no investment in employee training Vail Valley Economic Development - Workforce Report 2018 14 August 7, 2018 - Page 56 of 17: 36% 9% 33% 67% 38°/ 62% 1 IIEZL Most entities in Eagle County tend to pay the same, or more, than similar businesses in other parts of the state. Additionally, as shown in the chart below, those who say they pay more than other parts of the state increased over the previous year and those who say they pay less declined. 100% u) N 75% .N m o 50% d aoi 25% a) a 0% Perceived Pay Scale In Relation to Other Parts of Colorado 16% 8% 52°/ 28% 59% 14% 6% L 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 ■ We pay less About the Same ■ We pay more The charts on the following page show the percentage of businesses that offer various benefits asked about in the survey. Health insurance, dental insurance, vision insurance, life insurance, flex time and employer sponsored retirement plans are offered by over half of the entities surveyed. The percentage of businesses offering employee health insurance peaked in 2012- 13, but has come back up over the past three years. 75% 50% 25% 0% Percentage of Businesses Offering the Following Benefits: Retirement Health Ins. Emp. + Fam. Dental Ins. Vision Ins. Life Ins. Health Ins.* ■ 2012-13 2013-14 ■ 2014-15 2015-16 ■ 2016-17 2017-18 Vail Valley Economic Development - Workforce Report 2018 15 August 7, 2018 - Page 57 of 17� 75% 50% 25% 0% Percentage of Businesses Offering the Following Benefits: L 11 Emp. Asst. Flex Time* Emp.-Spons. Transp. Subs. Housing Subs. Recreational Prog.* Retirement* Benefit* ■ 2012-13 2013-14 ■ 2014-15 2015-16 ■ 2016-17 2016-17 *Items added in 2013-14 The Economy As shown in the two charts on the next page, business owners and managers continue to feel pretty good about the Eagle County Economy in general as well as their own business health. However, perception of the Eagle County economy in general has been moving in a negative direction since 2013-14. Perception of one's own business health declined from the previous year, but is about the same as it was in 2015-16. Longer-term trends on perception of one's own business health shows 2013-14 to be the most positive year, with a decline in most years thereafter. Vail Valley Economic Development - Workforce Report 2018 16 August 7, 2018 - Page 58 of 17: Businesses Indicating the EC Economy in General is Better or Worse Off than in the Previous Year 2008-09 2009-10 2010-11 2011-12 b 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 6r 0% 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Worse ■ 25% 50% 75% 100% About the Same Better than last year Businesses Indicating their Own Business Health is Better or Worse Off than in the Previous Year www 1 Jai 0% 25% 50% 75% 100% Vail Valley Economic Development - Workforce Report 2018 17 August 7, 2018 - Page 59 of 17' Comments from survey respondents regarding their own business health are as follows: We have been able to grow tremendously in the past year due to additional funds from foundations and state government grants. This growth however, may not be sustainable after a few years when grant cycles end. As a private lodging club that has long tenured team and strong real estate market position, we are somewhat removed from the significant challenges Lodging, Dining and Retail businesses are experiencing. We anticipate lower visitation numbers from our homeowners - that does not affect the financial health of this association, though. Long-term it is important keep our valley attractive to and desirable for our homeowners. This is where strategic economic growth throughout the valley comes in. The low snowfall did have a negative effect on sales. I credit some of that to joining VVP and improving my marketing strategy, and some of that to employers who have healthy budgets for training and consulting. We had a downturn from last year to this year, but we are making changes and adapting and plans to grow this year As a government entity, we are very stable even with a low snow pack year. Revenues are down slightly Due to snow conditions last winter we had a worse year as a business. With new leadership and direction, we are much better than last year. The situation will become worse if the Gallagher amendment forces another loss of funds. Vail Valley Economic Development - Workforce Report 2018 18 August 7, 2018 - Page 60 of 17' Predicting the Future After several years of decline, the outlook for finding and retaining employees is held relatively stable over the last two survey cycles. About 24% of respondents say finding and keeping employees will be worse next year, a 5% decrease from the prior year. About 11% predict it will improve, which is a 2% decline from the prior year. 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Predictions for Your Ability to Hire and Retain Employees in the Coming Year 0% 25% 50% 75% 100% ■ Getting Worse About the Same ■ Improving for Next Year ■ Don't Know* * Don't Know was not offered as a response option starting in 2013-14. As seen in the charts on the next page, the outlook for the economy and one's own business health moved in a negative direction when compared to the previous year. For Eagle County in general, the percent indicating "worse" increased from 7% to 14% and those that say "better" decreased from 29% to 14%. While there was more optimism for respondents' own business health, that that indicated worse increased from 2% to 3%. More importantly, those that indicated "better" decreased significantly from 51% to 33%. Vail Valley Economic Development - Workforce Report 2018 19 August 7, 2018 - Page 61 of 17: 49444474944447994447„7 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Predictions for EC's Economy for the Coming Year '4=r 0% 25% 50% 75% 100% Getting Worse About the Same Improving Trends Don't Know* * Don't Know was not offered as a response option starting in 2013-14. Predictions for Own Business Health for the Coming Year 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 0% 25% 50% 75% 100% Getting Worse About the Same Improving Trends Don't Know* * Don't Know was not offered as a response option starting in 2013-14. Vail Valley Economic Development - Workforce Report 2018 20 August 7, 2018 - Page 62 of 17' Current Business Growth and Expansion Almost two out of three businesses surveyed indicate that they expect to expand in the next three years. About 24% of businesses say they are considering expanding or diversifying into a different service sector, a 1% increase from the previous year and a 5% increase over 2015-16. At the same time, 86% of businesses say there are barriers to growth in this community and 38% say that they the anticipate federal state, or local legislation changes that will adversely affect their business in the next five years. The anticipated changes in legislation are shown in the table below, while comments regarding barriers to growth are shown in the table starting on page 22. Additional resources that would be beneficial to the businesses surveyed are listed in the table starting on page 25. Adverse Legislation Anticipated in the Next 5 Years: Changes in ACA or other legislation may impact health care as an industry. Outcomes unknown currently. Changes to FLSA could have significant budget impacts. Continued favoritism for online retailers who avoid collecting and paying sales tax, rising minimum wage, rising health care costs Current administration's standpoint on immigration and non-immigrant visas is already having a damaging effect on our ability to attract talent. Every time the state legislature is in session we fear they will mess up school funding and damage our ability to serve students. FCC is in the process of changing ownership rules that could make the radio landscape quite different from today. Federal changes to Medicaid and Medicare appear likely. Federal government/incompetent president From a recruiting & employee retention standpoint; 1) Drug Testing 2) Hiring Applicants Legally Authorized to work in the United States 3) Affordable Housing 4) Affordable Medical, Work Comp insurance for small local businesses Health insurance legislation I hope that something is done to control health care, child care and housing Impacts of Gallagher Amendment increasing commercial property taxes Loss of Federal tax credit for solar Not 100% Wish THC testing was in-place prior to legalizing. Hopefully more tax dollars going to teacher's wages. Our organization is subject to changing state and federal regulations from the EPA, CDPHE and other regulatory agencies. Political climate surrounding Mexico, immigration, possible wall could definitely negatively affect our business both on the employee side as well as potential fallout from some of our Mexican and South American clientele, depending on how all of this gets resolved. Vail Valley Economic Development - Workforce Report 2018 21 August 7, 2018 - Page 63 of 17: Possible the ACA, items are pending Potential immigration law changes affecting the status of work visa programs, including J1's & H2B's, continue to be an area we are keeping a close eye on Presidential elections and a change in party/delegation typically will impact our organization. This is due to the economic stability around this time as well as changes in federal and state laws as a result of the election. REGULATIONS ON LENDING. INCREASED INTEREST RATES. RESTRICTIONS ON RENTALS. State legislation continues to change. Some positive and some negative. Mostly concerned about continued competition from grocery and convenience stores. TABOR/Gallagher since we are partially funded via property taxes and are a special district Tariffs have had and may continue to add cost to our projects which may impact the affordable and in some cases tank projects due to excessive cost. Tariffs on cost of construction is driving prices higher Tariffs on newsprint, legal advertising not required in local paper of record Tax reform will have an impact on our smaller donors forcing us to depend more on larger donors and reworking our approach to attracting smaller donors. TBD: Keeping an eye on CAM censure, Transportation, tax laws, health insurance, second homeowner voting rights, The banking industry is highly regulated, very dependent on who is elected The retail liquor laws pertaining to grocery stores/box stores offering beer/wine will have some effects on our business. There may be some changes to the States Early College High School program which may impact how students move from high school to CMC. There is also the Gallagher act that may substantially impact the funding the College receives to service a growing population. Trump Administrations anti-government, lack of commitment to public services, lack of funding of infrastructure, lack of commitment to the environment, the new tax law each have significant negative consequences Who knows in this crazy political environment...tariffs could affect things significantly Barriers to Growth in the Community: - The housing crisis in this valley is a HUGE challenge. Lack of affordable housing (rentals and to buy) makes growth difficult because we can't keep good people long enough. - There is a lot of competition just within our small valley of other pet supply stores, not to mention the big box stores (Wal-Mart, Costco, and the Petcos in Silverthorne & Glenwood) 1. Qualified Labor 2. People wanting to be trained in a trade 3. Affordable Housing 4. Local/ between town valley public transit that times work for construction trades people 5. People looking for the deal not necessarily doing what is legal or honest. 6. legalized marijuana without testing methods for employers. Affordability to stay and live. There is a split between, workers, owners vs lodging vs AR& B VROB, health insurance cost, parking and of course the ever rising cost of the epic pass and much more. There needs to be a solution to keep this community together for the long term. Affordable AND desirable housing for a qualified workforce. Affordable housing is available, but for many professionals looking to relocate to the area, the affordable housing options do Vail Valley Economic Development - Workforce Report 2018 22 August 7, 2018 - Page 64 of 17' not support a desirable living situation, especially where workers are accompanied by family members and dependents. Much of the affordable housing is more like college living in very small condos. Affordable Housing Affordable housing Affordable housing supply Affordable housing that workers can afford. Affordable housing. As I get busier, I am exploring other ways of scaling the business, such as recorded training sessions. If I cannot afford to pay someone a living wage I would prefer not to take on employees. Availability of quality employees, housing. Shorter ski season, warmer weather. Clients do not have large enough budgets to allow us to garner true Brand Marketing results. Continued housing challenges for both seasonal and permanent year round staff. Our current partnerships for opportunities in East Vail will aid in breaking down some of this barrier and we continue to look for additional private/private as well as public/private partnership to continue this work. Cost of doing business and difficulty recruiting and retaining competent staff Cost of living Cost of living, particularly housing. Health care costs are high and jobs that provide insurance benefits are relatively scarce. Cost of living, specifically health care and housing, access to high speed, affordable broadband service, elevation/rugged weather, transient nature of the workforce Cost of living. Low salaries combined with high housing and health care Cost/money and space Disconnected down valley from up valley Employee housing Employees and housing. Finding a person with the proper technical skills, people skills, and that can pass the company drug Finding competent workers and dual -language workers Finding qualified candidates to work From a recruiting & employee retention standpoint; 1) Drug Testing 2) Hiring Applicants Legally Authorized to work in the United States 3) Affordable Housing 4) Affordable Medical, Work Comp insurance for small local businesses Getting people, and then helping those people find affordable housing. Good employees High cost of living Lack of affordable housing A much too fragmented outlook on growth overall - each incorporated town and unincorporated Eagle County seemingly doing their own thing in silos. Are we asking collectively what and how community grows? Higher level, positions requiring a very specific skill set can be hard to recruit. Hiring & retaining employees Vail Valley Economic Development - Workforce Report 2018 23 August 7, 2018 - Page 65 of 17' Hiring staff, cost of living, inconsistent snow conditions House purchase cost enormously outrageous, to bring out of town staff with specific qualifications, rentals extremely hard to find Housing Housing and cost of living Housing and good managerial support Housing and talent pool of skilled professional workers. Housing availability and cost Housing availability and cost Housing costs / salary costs Housing costs for hourly wage workers, Rising wages but fixed prices on books, shortage of qualified hourly employees, cost of leasing space in Vail Village for additional bookshop Housing for employees is always hard. Soft snow years is a given. Peoples travel patterns and the high price for lodging in Vail & Beaver Creek. Housing for hourly workers. Motivated, career minded people for good paying jobs. Many qualified people cannot pass a drug test due to marijuana usage. Housing limitations Housing limitations & overall cost of living Housing limitations and cost Housing struggles to bring in new staff, cost of living, lack of daycare so staff leave Housing, availability of skilled workforce, Housing, lack of land that can be developed In accounting, the bar for performance has been set so low and there are so few people that are inexperienced that demand so much money it is not economically feasible to plan to grow very much. It can be difficult to find faculty with the necessary credentials in the area. Labor market. Housing. Lack of affordable housing, expensive healthcare Lack of affordable housing, lack of housing in general, lack of a labor pool to hire qualified personnel. Everyone comes from outside the market, and then cannot secure housing. I have lost 4 employees in the last 3 years due to this issue. 3 others have declined offers due to housing. Lack of housing, high cost of living Lack of skilled candidates. Housing availability. Lack of trail and office space. Lease amounts, Qualified Employee's, available Rentals and price of health care coverage and premiums Limited Lots for new construction in the most exclusive neighborhoods. Living in paradise is expensive, wages are not higher to match the extra cost of living, and the reward is where you live so getting ahead is hard to do. Health care costs are totally out of sight. Housing is hard to come by Lots of competition, technology has evolved and more people are able to compete with us given the age of GoPro and iMovie My company needs to hire a very specific certified and licensed individual that is not likely to be found in this setting. Vail Valley Economic Development - Workforce Report 2018 24 August 7, 2018 - Page 66 of 17' Ongoing and consistent funding, housing, cost of living. Our particular company does not have a goal of continuing to grow; however, we are starting to see long-term employees leave to move to less expensive regions. Qualified employees Qualified workforce, wages, affordable housing, career growth opportunity perceived as limited Real estate Recruiting a strong workforce Somewhat. Licensing and appropriate commercial space. The biggest challenge facing growth of our community is affordable housing. Every year we lose employees, and fail to close offers with candidates because they can't afford to live in Eagle County. The issues for housing, cost of land, and cost of living make it difficult to keep employees. There are too many nonprofits for our size of a community. Well, the land is limited to expand any business. Workforce Additional resources that would be beneficial: A lower cost of living, or at least more options, with regard to housing, transit and health care Advocating for health care and employee housing. Affordable and desirable housing (not everyone wants to live in a condo) more housing developments like the miller ranch area. A strong and affordable health insurance offering in eagle county Affordable housing for employees. The ability to own in Eagle county for first time home buyers and single income Affordable housing, affordable and available daycare, more pet friendly housing, free overnight town parking (the overnight charge is making it really tough for our night staff to park in town without getting charged) Affordable housing, DACA resolution, work permits for temporary workers Ban all short term rentals. This affects the work force, community, business community i.e. lodging and full time residents and true 2nd homeowners. It's just a snowball effect Better employee recruitment Better regulatory enforcement of safety and quality work practices. Either parking or transportation. More thought to the VO Tech class offerings in schools. Businesses need to work together to attract talent to our valley. The hospitality industry in general could do a better job at sharing best practices, collaborative recruiting efforts, reciprocal employment partnerships and more. Community wide people seeking employment website. One that vets the people who are on the site and have trusted recommendations for local business. Continue the good work and current direction of that VVP. Cost controlled health care & improved options for employee housing. Vail Valley Economic Development - Workforce Report 2018 25 August 7, 2018 - Page 67 of 17' Emphasis on shopping locally and supporting each other. Employee housing that is available and affordable. Employee Retention, new ideas and creative solutions for keeping young professionals in the area. Endorsements of my business and services by my clients, and introductions to prospective clients. health care for employees Housing assistance for employees relocating to the Vail Valley with hopes of starting a career and life here. Housing at a reasonable price, after school programs I really like the forums you offer. Generally they attract high level management. It would be great to explain the same topics to mid-level staff. So they understand we are all working together on solutions. Investment funding and portfolio management for nonprofit entities. Job boards or other tools, Seems like it's the Vail Daily classified or nothing More affordable health and housing Dual language learning possibilities More data on local economic trends more detailed information on market makeup, especially visitors More employer partnership with Colorado Mountain College particularly for trades. More housing options that are not just solely employer driven. More opportunities and forums for employers to collaborate to solve workforce challenges- the more we collaborate rather than compete, the better we are as a community. More options for employees parking and more options for public transportation. More Skilled Tradesmen / labor pool n/a Networking One valley wide salary survey, not just including ranges but actual wages paid. Open communication from the partnership on how the Gallagher amendment will affect all services provided to businesses that are critical to both their own business operations, and their ability to attract employees. Options for smaller businesses to participate in employee housing programs. Ability to learn more about heath care options such as self-funded vs. traditional. Access to employee assistance programs that do not cost an arm and a leg (we are too large for small group and not large enough for large group to be financially sustainable.) Regional Housing Network / Authority Sales and customer service training. Small business financing and managerial talent That Vail, Eagle County and Vail Resorts market to the correct demographic Valley -wide economic growth think tank or council that can develop a strategic, wide -reaching economic and infrastructure plan that the government resources and business resources will collaborate on implementing. A comprehensive and targeted public relations resource/plan for the whole valley to specifically address the destination's stigma of a bad snow year - think visitors, second Vail Valley Economic Development - Workforce Report 2018 26 August 7, 2018 - Page 68 of 17' homeowners, seasonal/migrant staff.... Valley wide recruiting efforts...Midwest, Puerto Rico. Valley wide rent stabilization.... Housing rates are increasing far greater than the wages. VVP Sponsored health plans We need multiemployer pooling for health insurance. Another hospital in the Valley would create competition which would lower health care rates. Survey Methodology Vail Valley Economic Development invited employers to participate in this research by sending them an email link to an online survey. Staff then placed follow-up "invitation to participate calls" to those companies and other entities that had not yet completed the survey, but were considered highly representative of the local business climate. The Vail Valley Partnership and its member associations included information and the survey link in their online newsletters, and area non-profit organizations were invited to weigh in. The survey was designed and tested by research staff, and distributed through Survey Monkey, an internet-based survey tool. Data was tabulated and analyzed using SPSS, the Statistical Package for Social Sciences. This was an opt -in rather than a random sample or census survey, so a margin of error cannot be calculated. However, survey respondents represented small and large businesses of different types employing a large number of workers throughout the valley, and results can be used to assess trends in the Eagle County workforce. Vail Valley Economic Development - Workforce Report 2018 27 August 7, 2018 - Page 69 of 17' Conclusions Some conclusions from the 2017-18 Workforce Survey: ✓ Business owners and managers as a whole predict a negative change in the economy in general for the upcoming year. This was also true for the vitality of one's own business, but the magnitude of the negative trend was smaller. Similarly, a modest decline was seen among respondents in terms of opinions regarding current economic conditions in the County in general and current views on the health of their own business also moved in a negative direction. ✓ After 5 years of declines, predictions about the ability to hire and retain employees in the upcoming year held relatively steady in the current survey year. ✓ Frustration with housing continues to grow and moved in a negative direction from 2017- 18. Negative opinions about housing are higher than ever found in the history of conducting the survey. More than 3 out 4 businesses feel that the housing situation negatively impacts their ability to hire and retain employees and this issue was mentioned frequently when asked about barriers to growing their business in the community. ✓ Over half of the businesses feel that their employees have a negative opinion of the availability of affordable child care, an issue that was introduced to the survey for the first time in 2016-17. About 1 out of 4 businesses feel that lack of child care negatively impacts their ability to hire and retain employees. ✓ Over half of the businesses feel that their employees have a negative opinion of the availability of affordable health care, an issue that was introduced to the survey for the first time this year. Over 1 out of 3 businesses feel that lack of affordable health care negatively impacts their ability to hire and retain employees. However, a number of the businesses provide comprehensive coverage and 31 % of respondents say their employees have a positive experience on this issue. ✓ Almost 2 out of 3 businesses surveyed indicate that they expect to expand in the next three years and about 1 out of 4 say they are considering expanding or diversifying into a different service sector. Businesses that report plans to expand or diversify into a different service industry remains at a 5 -year high point. Vail Valley Economic Development - Workforce Report 2018 28 August 7, 2018 - Page 70 of 17� Workforce Report & Economic Development Update Eagle County Board of County Commissioners July 10, 2018 VJIL VJLLP? PRRT11ERSto August 7, 2018 - Page 71 of 173 Quick Agenda: What are we talking about today? 1. (Brief) macro -economic update 2. (Brief) local economic update 3. Annual Workforce Study results 4. Programming update Bonus: • Health care discussion August 7, 2018 - Page 72 of 173 440 wait Vatteg PRRTRERSHIP- Consumer Confidence Index Year over Year Performance 1&0 35 150 140 0 130 0 120 tic u 110 100 90 80 Change in Year Over Year # Current Year EN Prior Year 0 0 0 0 0 0 0 0 0 O 0 4 0 1-10 0 0 — 30 — 25 Sep 16 Jan 17 May 17 Sep 17 Janl 18 May 18 Month August 7, 2018 - Page 73 of 173 5 % JeaA..imo a a , a ue(p Source: Conference Board 440 wait Vatteg PRRTRERSHIP- Dow Jones Monthly Dow Jones Year over Year Performance 30000 40 28000 26000 24000 22000 20000 18000 1&000 14000 Change in Year Over Year % O Current Year Km Prior Year n Sep 10 Jan' 12 Ma+{ 17 Month Sep 1 August 7, 2018 - Page 74 of 173 Jan 18 '+Aay 18 35 30 25 20 15 %AugA RAA inn aBuep' Source= DcwJones, Inc. 440 wait Vatteg PRRTRERSHIP- Index of Leading Economic Indicators Monthly 135 134 132 130 128 126 124 122 120 Index of Leading Economic Indicators Year I_ Change in Year Over Year O Current Year Prior Year o ° o n May 16 8 0 0 0 0 Sep 16 Jan 12 0 Change YOY % 3.89 May 17 Month 0 0 0 0 o 0 0 0 0 Sep 17 Jan 18 August 7, 2018 - Page 75 of 173 0 0 0 5 4 J Average %,!a JaAQ a2aA a5U LJD Sou me: 440 wait Vatteg PRRTRERSHIP- Wit = CUIrrty Rata iI Sal es and 5a les Tax 4,1 .. MSM 2.5011.0:14:1 Sakes ram erenti The COItirada Elepirtnitml.d Re..e at. xirien rtiI $ intern prr_iF'le rn with r! jUrL: II! re[ii I Fr&pii Liii� iii !iii . iii.Jitatur will re''irie.i the Lla Lj beLu -iel available. r 2. qIF3r 4'tr4. QV ]. QV rdt r.4. 1 i, r 3. Qtr4. CIAr L HAS COLS 2015 2016 2016 201.6 2016 2017 2011 20111 2017 2014 aL4040 August 7, 2018 - Page 76 of 173 wait sraurg ARRTRER5HIP- Tit��; •inn f Labor Force and Unernproyment Rate i31100D 34003 31,E 34000 4.0 - J. size co Lit FOICE- Llebenviloymerill RA lit r O.Ir'*,. C tr 1, Paltr2. Cer3, COM, Q.rr 0lr2.. Qtr3. Qtr4, Qtr 1, 21)1$ 2015 2015 0016 2016 Wei 701115- l 2017 2017 2017 2CrI8 August 7, 2018 - Page 77 of 173 • 3,13 -al' - 13 0 440 VdIt Vatteg PRRTRERSHIP- Economic Stress Wei 50 0.0050 0. CAL r Q1.r3. 2 S 2115 Fr reonNir Wry. quarter .cluaoter ung& in rthenbef t Individuats. Employed Okr1liui Quarter•airi.quarter Change iri Ntlrnrb!r af Indi du.I in i h Labor Force. -0.11750 4.0100 atri. S 0ar3r r O1.r Lr 6 202 Qr 3. QI 4 r W l r 201 )' 2011 IL018 August 7, 2018 - Page 78 of 173 440 wait Vatteg PRRTRERSHIP- Titer= Tata! Dollar VL klm' arm !limbs of Transactions 700,0013,000 000;00) S.,0420 s ' 00., 15.0.,003,1710 $3300.01310;000 craliair volume Number of Tramioctiom Qtr2, QIrt3, rtrlr Qtrl, atr2, Qlr3' Qtr4, Cr1, C#r2. Q Qtr4, CL1i�1, 2015 201.5 2015 ZEr16 2 Jt' . 6 ?C)tf 2017' 7017 2017 2017 ?1la August 7, 2018 - Page 79 of 173 's 550 400 I • ASO A4# vau vactey PRRTRERSHIP- A4 Vail vauey Economic Developme nt A4 f►alli vauey 2017-18 Workforce Survey Report June 2018 60% 52% report `'raj" ar -Excellent" 45% 30% 15% Experience Finding New Employees ■Terrible •Poor a Fair ■fid •Excellent 38% report "Good" ar "Excellent" 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2414-15 2015-16 2016-17 2017-18 Ail, August 7, 2018 - Page 81 of 173 wait Vatteg PRRTRERSHIP- 100% 75% 50% 25% Average Length of Time Positions Remain Open Until Filled 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 PJ One Week " Weeks -3 Months August 7, 2018 - Page 82 of 173 4 Months ar:� vau vauey PRRTRERSHIP- 60% 50% 40% 30% 20% 10% 0% 31% Increasing August 2018 Page83of173 Stable 9 A4# wait Vatteg PRRTRERSHIP- 70% 50 50% 40% 30% 20% 1O% How many new positions do you anticipate adding in the upcoming year? 8 9 59% T More than 10 full or Between 5 and 10 full Between 1 and 4 full or part-time employees or part-time part-time employees employees August 7, 2018 - Page 84 of 173 24% None 441 wait Vatteg PRRTRERSHIP- fr- 3.5 cm c 3 c � 2.52 2 1.5 1 2.5 Availability of Workers Quality of the Workforce A4Abi August 7, 2018 - Page 85 of 173 vaIL vaur'y PARTRER5H1P" Open Ended Question: Barriers to Growth in the Local Economy? House purchase cost enormously outrageous, to bring out of town staff with specific qualifications. rentals extremely hard to find Housing Housing and cost of living Housing and good managerial support Housing and talent pool of skilled professional workers. Housing availability and cost Housing availability and cost Housing costs 1 salary costs Housing costs for hourly wage workers, Rising wages but fixed prices on books, shortage of qualified hourly employees1 cost of leasing space in Vail Village for additional bookshop Housing for employees is always hard. Soft snow years is a given. Peoples travel patterns and the high price for lodging in Vail & Beaver Creek. Housing for hourly workers. Motivated, career minded people for good paying jobs. Many qualified people cannot pass a drug test due to marijuana usage. Housing limitations Housing limitations & overall cost of living Housing limitations and cost Housing struggles to bring in new staff, cost of living, lack of daycare so staff leave Housing, availability of skilled workforce. Housing, lack of land that can be developed August 7, 2018 - Page 87 of 173 44# wait vast eg PRRTRERSHIP- 60% 5 2017-18: Employees' Experience with Health Care, Child Care, Transportation and Housing 309& -- 20% 10 35% 21% 17% 15 Health Care 23 31% 35% • Major Frustration • Could be Better Neutral/Don't Know • Pretty Good Excellent 6 6 24% .25 2OL 61% 28% 6 3 3% Child Care Transportation H ousing A40 August 7, 2018 - Page 88 of 173 wait Vaurg PRRTRERSHIP- Employees' Experience Finding Housing They Desire at an Affordable Price 100% 50% 22% 28% 44% 11% 27% 15% ▪ Excellent • retty Good 'Neutral/Don't Know 'Could be Better ■ ajor Frustration 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 August 7, 2018 - Page 89 of 173 44 wait Vat[.L'q PRRTRERSHIP- Effect of Housing on Ability to Attract, Hire and Retain Employees 100% 0 LEI 24% 2009-10 2010-11 011-1 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 • Negatively { Neutral August 7, 2018 - Page 90 of 173 •Positively AN viii vaur'y PARTRER5H1P" 41% Emplaces' Experience Firidirig Reliable Transportation To and From Work X00% 50% 21% 38% 24% 1 % 25% 37% 22% 15% 43% 22% 19% 24% 40% 18% 17% 28% Excellent -Pretty Good Neutral/Don't Know -Could be Better 1 Major Frustration 14% 15% i 26% 41% 23% 26% 34% 15% 24% 21% 25% 24% 2009-10 2010-11 011-1 2012-13 2013-14 2014-15 2015-16 016-17 20110 August 7, 2018 - Page 91 of 173 wait Vatteg PRRTRERSHIP- m o w cisi LU u ei ITm i- 1.9 u ii— ra in C I41 1.5 ca in 2 1 Employee Experience on Key Issues by Year 3.01 2.03 1.57 * New item in 2017-18 1. 2.69 2,14 1.92 1,4.E Transportation Child Care Health Care* Housing 2016-17 2D11-18 August 7, 2018 - Page 92 of 173 AN viii vaur'y PARTRER5H1P" MI ai z 11 irm 1.8 m En mi #= 1.6 r ik- 15) in 1.4 c to 1.2 c to i 1 Impact of Key Issues on Ability to Attract, Hire and Retain Employees by Year 1.92 * New Item in 2017-18 1.96 -. 1.84 --Child Care Health Care* :'Housing --iX 1.28 2016-17 2017-18 August 7, 2018 - Page 93 of 173 AN viii vaur'y PARTRER5H1P" If you had $100 to spend annually to address community- based barriers to yourcompany's success, how would you allocate the money across the following issues? Housing Health Care Talent Attraction Talent Reterit ion Env. SustainabilltyfClirrrate Cha rage 6.52 Early Childhood $5.43 Transit 55.33 Tourism/Visitation $3.36 State Government Regulations 2.72 Local Government Regulations $2.26 Ma cro- E ccnomic Environment $0.77 $0.00 515.13 $9.95 536.64 510.00 $20.00 $30.00 AugulliciAbeaitr9Ariclaition $40.00 AN wait Vatteg PRRTRERSHIP- 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Businesses Indicating the EC Economy in Genet is Befter or Worse Oft than in the Preyloin Year 0 Wow I'MEN OMNI 25% 50% 75% 100% About the dame le Better than last year .4# August 7, 2018 - Page 95 of 173 wait Vatteg PRRTRERSHIP- 2008-09 2009-10 2010-11 2011-t2 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Predictions for EC's Economy for the Coming Year 0a 15% • Getting of'se About the Same • Improving Trends * Don't Know was not offered as a res.ponse option starting in 2013-14. August 7, 2018 - Page 96 of 773 25% 50% 100% • Don't Know 441 wait Vat[.L'q PRRTRERSHIP- 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 1 Predictions for Your Ability to Hire and Retain Employees in the Coming Year 1 0% p 25% % a 100% ■Getting Worse About the Same ■ In-provingIn-proving k,r Next Year ■ Don't Know4 * Dont Kew wa not offered as air9sw.:IsgovyLegeption starting in 2013-14. wait vit wq PRRTRERSHIP- Program Update: "What if we don't change at all :.. and .omughoinawmagical just hat 17TflERSHIPc August 7, 2018 - Page 99 of 173 Val[ Va[[Pq PPR TA€R5NIP" August 7, 2018 - Page 100 of 173 461 vanvattry PARTIIERSHIP- Linking Businesses to Community Resources August 7, 2018 - Page 101 of 173 AN masonry! PARTRER5H1P" Support for your new employee's supporting partner. August 7, 2018 - Page 102 of 173 44 wait Vatteg PRRTRERSHIP- Business Forum Series August 7, 2018 - Page 103 of 173 wait Vatteg PRRTRERSHIP- Bonus Health care • Chamber group health care plan (MEWA) August 7, 2018 - Page 104 of 173 44 wait Vatteg PRRTRERSHIP- TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Short Term Rental Program Update PRESENTER(S): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Staff will provide an update to Council on the implementation of short term rental regulations that went into effect March 1, 2018 ATTACHMENTS: Description STR update August 7, 2018 - Page 105 of 17 TOWN OF VAIL' Memorandum TO: Town Council FROM: Finance Department DATE: July 17, 2018 SUBJECT: Update on Short Term Rentals I. SUMMARY In December 2017 Town Council approved Ordinance No. 15, Series 2017 which established regulations surrounding short term rental properties. The purpose of this update is to report back to Council on the number of licensed properties as well as compliance efforts. 11. BACKGROUND Prior to adopting Ordinance No, 15, Series 2017, the town hired research consultants to help identify community issues and concerns, and provide analysis of similar regulations in peer resort areas. Multiple public meetings were hosted, and a large amount of public input was gathered and reported back to Council. Below is a quick recap of initial findings and peer resort comparison, along with recommendations from the consultants. A summary of results from the short term rental survey indicated the following: • 51 % of respondents "strongly support" an increase in regulations of short term rentals, with 21% "strongly opposed". • 66% of survey respondents listed the licensing, application, and tax remittance regulations as a priority area to increase regulation. • 64% of survey respondents listed that enforcement is a priority area to increase regulation. • 64% of survey respondents listed that areas under quality of life and community impacts are a priority area to increase regulation. • 62% of survey respondents listed that life safety is a priority area to increase regulation. • 61% of survey respondents listed that the effect of short-term rentals on long-term housing is a priority area. • 69% of respondents feel that short-term rentals offer community benefits, by allowing Vail to provide diverse lodging options for guests, increase the tax base, and provide additional income for homeowners. August 7, 2018 - Page 106 of 17 • 53% of respondents have reported that they are currently negatively impacted by the short- term rental of a residential property. The most impactful impacts were identified as parking, traffic, noise and trash. The peer resort comparison identified the Town of Vail as "passive" on the level of regulations. Communities such as Durango, South Lake Tahoe, Jackson and Park City not only have individual licensing and permits, but have implemented caps on the number of rentals allowed, zoning restrictions, require land use applications and local contacts for each property. Jackson, Park City and South Lake Tahoe require building and fire code compliance and physical inspections of units for life safety measures. Crested Butte is another example of more aggressive regulations, with caps on the number of rentals, zoning restrictions, owner affidavit, $750 per year license fee, physical inspection of the unit and parking, and recently implemented a 5% excise tax on vacation rentals. Town of Vail new regulations remain passive compared to these peer resort communities in that the town did not implement caps on the number of rentals, zoning, land use applications, or physical life safety inspections. Recommendations provided by the consultant in 2017 stated "the current state of licensing does not allow for a quick summary or quantification of residential short-term rentals, nor does it provide the ability to quantify, identify, or summarize the licensing data for use by town staff and departments. The rent -by -owner versus professionally managed licensing revealed overlaps between the two categories and does not provide a comprehensive list of units. The town does not have an automated or streamlined licensing process." Town of Vail Regulations Utilizing all of this information, analyzing best practices for regulatory compliance, and with additional input during Town Council meetings, Ordinance No. 15, Series 2017 was approved. The ordinance requires owners wishing to short term rent their property to obtain an STR license at an annual cost of $150. Other provisions of the regulation include: • Designation of a local agent that resides within a 60 minute distance of the STR property and is available 24/7. The named agent must provide proof of distance through a driver's license, property tax record or voting record. The named agent may designate the 24/7 duties to an "on call" person if they also reside within 60 minutes. • Property owner must provide a notarized affidavit that they have specified safety measures in place such as smoke detectors, carbon monoxide detectors, fire extinguishers and that advertised occupancy limits comply with town code. The affidavit also validates the owner's agreement to comply with all town regulations and specifically mentions trash, parking, lighting and noise. - 2 August 7, 2018 - Page 107 of 17 • The Property owner must identify who is designated for remitting sales & lodging taxes. • The property owner must provide proof of written notice to an adjoining residential dwelling unit if the rental is located within a duplex. • Signed acknowledgment of "Good Neighbor Guidelines". • Advertisements of the rental must include the STR license number immediately following the rental description. • All sales and lodging taxes must be remitted timely, for each property (not on a lump sum basis). • Complaints (such as noise, trash, parking, etc.) will be directed to the local agent. The agent must resolve the issue within 60 minutes (30 minutes between 11 pm and 7am). The town's code enforcement or police may become involved if not resolved and a formal complaint can then be submitted to the town by the complainant. • Three verified formal complaints may result in revocation of the STR license for that property. Once revoked, the license may not be renewed for two years. If a duplex unit, written consent from the neighboring unit must be obtained prior to renewing after revocation. III. IMPLEMENTATION Public education and outreach efforts have been effective, with 87% of respondents taking part in the 2018 Town of Vail Community Survey indicating that they were aware of the town's new regulations on short term rentals. Despite the community outreach, the town estimates there is 56% compliance with the licensing of identified short term rentals. To date, the town has licensed 569 properties for short term rental. Based on our short term rental software, we estimate 442 unlicensed properties. In addition, the software estimates another 890 units being advertised that have not been confirmed as licensed or not. The town has collected approximately $965,000 in sales tax and $337,750 in lodging tax from currently licensed short term rentals by owner. This is not necessarily incremental "new" collections, as many of these properties were already remitting sales and lodging taxes prior to the new regulations. As expected, town staff has experienced some growing pains with the implementation of this new regulation. A new software program was implemented to enable the town to identify unlicensed rentals and provide a system to track complaints and violations. Software implementation has gone smoothly, but complications in tying back property addresses to county assessor records needed resolution. This problem was resolved July 1st Utilizing the new "STR Helper" software program, staff is able to identify unlicensed units being advertised online. Once identified, staff follows the below process for enforcing compliance with the STR regulations: - 3 August 7, 2018 - Page 108 of 17 • A letter is sent to the property owner restating the requirement for a license and remittance of sales and lodging taxes, and informing the owner that a complete application must be turned into the town within 14 days or they may receive a summons to court. • If the owner does not obtain a license within the 14 day window, a summons will be served requiring a court appearance in Municipal Court. The town allows a mail -in option if the defendant pleads guilty and the court will notify them of fines assessed by the judge. A phased approach to enforcement is necessary due to the volume and time spent on each case. In June, 175 non-compliant properties were sent a notification from the town stating that they were operating without a license. Of those, 108 have since come into compliance, or have been determined to be exempt. The remainder may be summoned to court charged with operating without a license and nonpayment of sales and lodging taxes. Five summons have been issued so far. The process of issuing summons has proven to be a challenge as well, with time -intensive research to track down LLC or trust ownership and hurdles to serving a summons out of state (or country). Staff is concerned that these barriers to enforcement will not improve compliance in a timely manner. IV. FEEDBACK As with any new regulation, staff has been fielding many questions. The most common questions have centered on the exemption stated in the ordinance. This exemption was intended to reduce impacts to the established lodges and "condo-tels" that hold a lodging business license and are serviced by a full time onsite manager / front desk operation. "Serviced by" is interpreted to mean that rentals are exclusively booked through and sales taxes remitted by the lodge/condo-tel. Any rental advertisements or bookings outside of that lodge/condo-tel license holder would require a unique STR license. Due to the myriad of property types in Vail, this has caused confusion and disagreement. Staff has been actively meeting one-on-one with homeowners and property managers to help explain requirements of the ordinance. Below is a summary of issues raised by some of the property managers (and staff responses). For more detail on the feedback from this group, please refer to Attachment A which provides emails that were sent to Council in the previous month. • Property Management companies have voiced they are being double -licensed by the town requiring a business license for their property management operation and a short term rental license in the property owner's name for each unit rented. Prior to March 1, 2018 STR properties were not required to have a license. A property management business license is a license for the business they are conducting, not the individual rentals they manage. The units rented through a property management company may change often, which makes it difficult to track. A unique license for each STR -4- August 7, 2018 - Page 109 of 17 enables the town to track a variety of data: the short term rental impact on town - wide housing stock; tracking complaints and town code violations for individual rental units that may ultimately lead to revocation of that license; life safety affidavits by unit and acknowledgment of good neighbor guidelines; and the tracking of sales tax collections by unit to enable town staff to audit reported revenue. Property managers have suggested reporting the listing of rented units (a changing inventory) and sales tax collections on a worksheet so a tax return can be remitted "lump sum". This would create a manual process of tracking via excel spreadsheets when the town has a system that is built to collect, track and analyze revenues by license. The remittance of tax returns is an online process. While currently it requires individual payments for each return, the town is underway with implementation of a new sales tax software that would allow multiple tax returns to be paid with one transaction. • Under the same topic of concern, property managers wanted to understand why properties licensed as a "lodge" were different from properties they managed. Based on the advice of our town attorney, the ordinance states that units qualifying for exemption are defined as units "serviced by a full time onsite property manager". "Serviced by" includes typical lodging services such as a front desk, but it also includes the remittance of sales and lodging taxes. The "onsite" term is also of importance in determining exempt status. V. COMPLAINTS To date, there have been 16 complaints logged through the town's STR Hotline (6 for trash, 4 for noise, 2 for parking, 1 for life safety and 3 for pet waste). As tracked through the town's emergency dispatch services, an additional 30 complaints have been made by calling the non -emergency number (22 for parking issues, 5 for noise and 3 for trash violations). We have one logged formal complaint, regarding a life safety violation. The next phase of enforcement will include violation notices sent to property owners. No properties are currently at risk for revocation of their license. VI. NEXT STEPS Staff plans to continue enforcement of STR regulations. This involves the identification of advertised rentals for license compliance, pursuing compliance for those units and tracking of complaints / violations of town code. A request has been made by some property managers for Council to have additional dialogue on specific items. Does Council wish to have a discussion at a future meeting? -5 August 7, 2018 - Page 110 of 17 Attachment A From: Bart Cuomo <bart@vailrealty.com> Sent: Saturday, July 28, 2018 9:51 AM To: towncouncil@vailgov.com Cc: 'Dale Bugby' <DBugby@VailResortRentals.Com>; 'Andrew Cuomo' <andrew@vailrealty.com>; 'Tim Hargreaves' <THargreaves@willowscondos.com>; 'Steve MacDonald' <smacvail@gmail.com>; 'Rob Foster' <rob@gcpvail.com>; 'Tere' <Tere@GCPVail.com>; predmond@vailmanagement.com; 'Everly, John' <jeverly@destinationhotels.com>; 'Derwin, Kathleen' <kderwin@destinationhotels.com>; smoore@tworoadshotels.com; 'Tim Parker' <Tim@gcpvail.com>; Michael Connolly <mikec@triumphmountainproperties.com>; jflamont@vail.net Subject: Lodging Community request for meeting with Vail Town Council Dear Council; As a follow up to earlier emails concerning our dismay with the STR Licensing Ordinance and its enforcement, a group of Property Managers has gathered to discuss this matter and how it has negatively affected our business and ultimately our community. Our meeting was attended by a group of Property Managers representing approximately 2500 beds in Vail mostly in prime locations which were designed to be resort properties. The number of Property Managers who have expressed interest in joining our coalition will substantially increase that number . As we think you realize at this point, there is great angst among local Property Managers and we would like to address the Council on this matter. This Ordinance as interpreted by the Town and staff is causing undue hardship on Property Managers and angering property owners. Without a modification, local Property Managers of vacation rentals (which are vital to Vail) will have to make significant changes to how we manage our businesses due to the unrealistic administrative burdens of this Ordinance. Those changes will most certainly affect our visitors to Vail in a negative way. The ski industry is unique in that the lodging business -model of every noteworthy ski resort in the USA is for the majority of the beds for destination tourists are provided by privately -owned condominiums and homes. This type of lodging provides a more viable and affordable option for many visitors to Vail and especially families. This lodging option is made possible by the private investment of second homeowners. The reason is that the seasonality of ski resorts is generally unfavorable to a hotel operation. Thus Property Managers who provide the services that enable non-resident property owners to rent their homes is vital to Vail. Without these properties, the bed -base in Vail would not be able to sustain this community. Yet while property managers have been providing a valuable service to property owners and our community; we have been slighted, ignored and mistreated by the Town of Vail in the adoption and implementation of this Ordinance as it currently exists. We all share the feeling of being blindsided by this Ordinance as none of us ever imagined that the guidelines to rein in irresponsible and non-compliant self -renting property owners would ever extend to a bona fide property management operation. This Ordinance is biased against Property Managers and has alienated Property Managers and the owners we represent alike. Both of which have been playing by the rules for years! At our meeting, we discussed the implications of the STR Ordinance, Licensing and enforcement and learned that we are getting inconsistent and contradictory information from the TOV staff with regard to this Ordinance. (To be fair to the staff, we have to admit that this all has to be a bit overwhelming for them as well.) As our discussion evolved, it seemed clear to us that the Council and the staff do not seem to understand our business or the vital services we provide. In fact, the Ordinance actually discourages Property Managers, which is unfortunate as we believe that Property Managers provide the primary solution to the issues that the Town was seeking to address. Noting all of the above, we want to be part of the solution to help the Town achieve the goals intended by the STR Ordinance yet still being able to provide the best experience for tourists and property owners who make their homes available for guests. The impact of this Ordinance on Property Managers is significant and immediate. As such, this matter is of great urgency to us. Having this revisited next year or somewhere down the road is not acceptable. This needs to be addressed now as we all need to make decisions now to prepare for the winter. 2 August 7, 2018 - Page 111 of 17 We are seeking to (1) amend the Ordinance such that Property Management companies be added to the excepted categories which presently include lodging services in hotels, motels, lodges or bed and breakfast establishments.; or (2) have the Council issue a directive to the Staff to delay enforcement against Property Managers and the property owners represented by legitimate Property Managers until such time that this matter can be adequately re -addressed with modifications that are acceptable to everyone concerned. It is our hope that we would be included in the discussion to amend the Ordinance. Our objective is to seek a meeting with the Council to address this matter as soon as possible. We are all now making plans for the winter including staff, therefore timing is of the essence. Thank you for your consideration. Bart Cuomo bart@vailrealty.com i1 RelfOt www.vailrealty.com 970-476-8800 From: Michael Connolly[mailto:mikec@triumphmountainproperties.com] Sent: Monday, July 30, 2018 9:18 AM To: Bart Cuomo; Council Dist List Cc: 'Dale Bugby'; 'Andrew Cuomo'; 'Tim Hargreaves'; 'Steve MacDonald'; 'Rob Foster'; 'Tere'; predmond@vailmanagement.com; 'Everly, John'; 'Derwin, Kathleen'; smoore@tworoadshotels.com; 'Tim Parker'; jflamont@vail.net Subject: RE: Lodging Community request for meeting with Vail Town Council Vail Town Council Members: I am adding Triumph Mountain Properties to the voices in support of Bart Cuomo's email, and requesting that the Council address, sooner rather than later, the challenges in the STR ordinance that we as professional property management and vacation rental companies are working through. It is important to emphasize that we recognize the need for regulation of STR activity, and we appreciate the Town's desire to level the playing field in terms of having all rental properties collecting and remitting tax as well as having some baseline guest servicing guidelines. To Bart's point, we all have agency agreements with the owners of the properties we manage and rent. By definition, we are the part of the STR marketplace that has long been in compliance with the main goals of the ordinance. But as it is written, the ordinance creates no allowances for our past compliance and in several ways totally ignores the agency relationship we have with property owners. We would appreciate the opportunity to work with Council to improve the ordinance in ways that reflect the reality of what we do and how we do it, while contributing to having it accomplish the Town's goals. We look forward to working together constructively to achieve these goals. Michael J. Connolly General Manager Triumph Mountain Properties 3 August 7, 2018 - Page 112 of 17 Dear Council; I would like to add Christiania Inc. as one more voice in support of Bart Cuomo's email to amend the current STR ordinance as soon as possible. Thanks for your consideration. JOHN EVERLY GENERAL MANAGER 356 E HANSON RANCH RD, VAIL, CO 81657 0:970.477.7840 FAX:970.476.0470 WWW.CHRISTIANIA.COM August 7, 2018 - Page 113 of 17 MEMORANDUM To: Vail Town Council From: Vail Local Housing Authority Date: August 7, 2018 Re: Short Term Rental Position Statement The purpose of this memorandum is to forward the position statement of the Vail Local Housing Authority on the matter of short term rental in the Vail community. It is understood that the Vail Town Council recently adopted policies and passed short term rental regulations for residential properties in the Town of Vail. The negative affects and unintended consequences of short term rental on the availability and cost of housing are well documented. Outlined below is the position statement of the Vail Local Housing Authority on short term rentals: Short Term Rental The short term rental of existing residential housing units has become a prevalent and increasing form of lodging in the Town of Vail. While the Vail Local Housing Authority recognizes short term rental provides additional lodging options for the Town's guest, we believe this trend adversely impacts the availability and affordability of long term rental units and home purchases for the Town's local residents. The Town of Vail should take proactive steps to mitigate the adverse impacts of short term rental. To mitigate the adverse impacts the Vail Local Housing Authority recommends the following: • Appropriate financial means and implement strategic methods which mitigate the adverse impacts to the availability and affordability of long term rental housing markets and homeownership caused by the practice of short term rentals. • Ensure the Town's cost to administer the mitigation measures is included in any fee structure adopted to permit, license, register, enforce, inspect, etc. short term rental businesses. • Maintain a database of all residential dwelling units in the Town of Vail to establish a baseline and then continually monitor and project trends adversely impacting the availability and affordability of long term rental units and affects on homeownership. August 7, 2018 - Page 114 of 17 TOWN Of UAIL VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Interviews for Vail Local Marketing District Advisory Council - see separate agenda PRESENTER(S): Dave Chapin, Mayor August 7, 2018 - Page 115 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Interim Community Development Director ATTACHMENTS: Description JuIy18, 2018 DRB Meeting Results July 23, 2018 PEC Meeting Results TOWN OF 1 X41 August 7, 2018 - Page 116 of 17 TOWN Of 1/41 # DESIGN REVIEW BOARD July 18, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Bill Pierce, Peter Cope, David Campbell Absent: John Rediker, Doug Cahill 2. Project Orientation 2.1. 1:30 PM 3. Site Visits 3.1. 1655 Sunburst Drive - Vail Golf Course Starter Shack 3.2. 1278 Vail Valley Drive - Vail Golf Course Maintenance Shop 3.3. 1012 Eagles Nest Circle - 1012 Eagles Nest LLC 3.4. 1020 Vail View Drive - Sandstone Creek Club 4. Main Agenda 4.1. DRB18-0215 - North Fifth LLC Final review of an exterior alteration (relocate meter) Address/Legal Description: 303 Gore Creek Drive Unit 7/Lot 7, Block 5, Vail Village Filing 1 Applicant: North Fifth LLC, represented by Beck Building Company Planner: Chris Neubecker 1. Applicant shall install a tree or a tall shrub to the south side of the electrical meter to screen the meter from public view. The species of the tree or shrub shall be approved by the Community Development Department. David Campbell moved to approve with conditions. Peter Cope seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.2. DRB18-0260 - Sandstone Creek Club Final review of an exterior alteration (paint/balconies/shingles/stone) Address/Legal Description: 1020 Vail View Drive/Lots B4 & B5, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Sandstone Creek Club, represented by Steve Gerhardt Renovations, Inc. Planner: Chris Neubecker Peter Cope moved to table to August 1, 2018. David Campbell August 7, 2018 - Page 117 of 17 seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.3. DRB18-0185 - Jeranko Residence Final review of new construction Address/Legal Description: 5128 Grouse Lane/Lot 8, Block 1, Gore Creek Subdivision Applicant: Stanley & Karen Jeranko, represented by Martin Manley Architects Planner: Justin Lightfield 1. The applicant shall use a stone pilaster to provide relief on southeastern facade of Unit B where the two materials join on the same plane. David Campbell moved to approve with conditions. Peter Cope seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.4. DRB18-0223 - Moore Residence Final review of new construction Address/Legal Description: 2841 Basingdale Boulevard/Lot 3, Block 8, Vail Intermountain Development Subdivision Applicant: Michael & Yoshimi Moore, represented by Intermetrix Investments Planner: Justin Lightfield Peter Cope moved to table to August 1, 2018. David Campbell seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.5. DRB18-0234 - Vail Golf Course Final review of new construction (starter shack) Address/Legal Description: 1655 Sunburst Drive/Vail Golf Course - Starter Shack Applicant: Vail Golf Course, represented by Pierce Architects Planner: Justin Lightfield David Campbell moved to approve. Peter Cope seconded the motion and it passed (2-0). Abstain(:1) Pierce Absent(:2) Rediker, Cahill 4.6. DRB18-0245 - Vail Golf Course Final review of new construction (maintenance building) Address/Legal Description: 1278 Vail Valley Drive/Parcel E, Unplatted Applicant: Vail Golf Course, represented by Pierce Architects Planner: Justin Lightfield David Campbell moved to table to August 1, 2018. Peter Cope seconded the motion and it passed (3-0). August 7, 2018 - Page 118 of 17 Absent(:2) Rediker, Cahill 4.7. DRB18-0266 - West Lupine LLC Final review of new construction (Duplex) Address/Legal Description: 3796 Lupine Drive/Lot 7, Bighorn Subdivision 2nd Addition Applicant: West Lupine LLC, represented by Rich Laws Planner: Justin Lightfield Peter Cope moved to approve. David Campbell seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.8. DRB18-0250 - Town of Vail Final review of new construction (shade structure) Address/Legal Description: 580 South Frontage Road East/Unplatted Applicant: Town of Vail Planner: Jonathan Spence David Campbell moved to approved. Peter Cope seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.9. DRB18-0139 - Wohnlich & Moe Residences Final review of an addition & exterior alteration Address/Legal Description: 2109 Chamonix Lane/Lot 29, Buffehr Creek Resubdivision Applicant: Martin Wohnlich & Warren Moe, represented by Victor Mark Donaldson Architects Planner: Jonathan Spence David Campbell moved to approve. Peter Cope seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.10. DRB18-0189 - Nugent Residence Final review of an addition Address/Legal Description: 742 Sandy Lane/Lot 3, Vail Potato Patch Filing 2 Applicant: Dale & Elizabeth Nugent, represented by Martin Manley Architects Planner: Jonathan Spence 1. Prior to building permit submittal, the applicant shall revise the plans to wrap the column between the garage doors on three sides with the metal panels used on the deck above. Peter Cope moved to approve with conditions. David Campbell seconded the motion and it passed (3-0). Absent(:2) Rediker, Cahill 4.11. DRB18-0273 - 1012 Eagles Nest LLC August 7, 2018 - Page 119 of 17 Conceptual review of new construction Address/Legal Description: 1012 Eagles Nest Circle/Lot 2, Block 6, Vail Village Filing 7 Applicant: 1012 Eagles Nest LLC, represented by Suman Architects Planner: Jonathan Spence 4.12. DRB18-0290 - Scorpio Conceptual review of an exterior alteration (reroof) Address/Legal Description: 131 West Meadow Drive/Lot D1, Vail Village Filing 2 Applicant: Scorpio, represented by Martin/Martin, Inc. Planner: Jonathan Spence 4.13. DRB18-0305 - Launch Development Conceptual review of new construction Address/Legal Description: 534 East Lionshead Circle/Lot 2 & 3, Block 1, Vail Lionshead Filing 1 Applicant: Battle Mountain LLC, represented by Pierce Architects Planner: Jonathan Spence 5. Staff Approvals 5.1. DRB18-0157 - Galvin Residence Final review of a change to approved plans (addition/landscaping) Address/Legal Description: 303 Gore Creek Drive Unit 11A/Lot 11, Block 5, Vail Village Filing 1 Applicant: Michael P. Galvin 2014 Family Trust, represented by KH Webb Architects Planner: Jonathan Spence 5.2. DRB18-0210 - Fitzgerald Residence Final review of an exterior alteration (deck/railing/privacy wall) Address/Legal Description: 1768 Alpine Drive Unit 3/Lot 8, Vail Village West Filing 1 Applicant: Leah Fitzgerald Planner: Chris Neubecker 5.3. DRB18-0217 - 44 Willow Place Final review of an exterior alteration (reroof) Address/Legal Description: 44 W illow Road/Lot 9, Block 6, Vail Village Filing 1 Applicant: 44 W illow Place, represented by Agett LLC Planner: Justin Lightfield 5.4. DRB18-0221 - Vail Basshaus LTD Final review of an exterior alteration (patio/hot tub) Address/Legal Description: 312 Mill Creek Circle/Lot 5, Block 1, Vail Village Filing 1 Applicant: Vail Basshaus LTD, represented by Nedbo Construction Planner: Justin Lightfield August 7, 2018 - Page 120 of 17 5.5. DRB18-0229 - Bruggeman Residence Final review of an exterior alteration (deck railing) Address/Legal Description: 1975 Placid Drive Unit 35/Lot 29-42, Vail Village West Filing 2 Applicant: Gretchen Bruggeman, represented by Becky Nelson Planner: Justin Lightfield 5.6. DRB18-0235 - Jerde Residence Final review of an exterior alteration (deck) Address/Legal Description: 4660 Vail Racquet Club Drive Unit 13/Vail Racquet Club Condominiums Applicant: Alison Jerde, represented by Raymond Foss Planner: Justin Lightfield 5.7. DRB18-0244 - Villa Apex LLC Final review of a change to approved plans (AC unit location) Address/Legal Description: 22 West Meadow Drive Unit 360/Lot H, Vail Village Filing 2 Applicant: Villa Apex LLC, represented by R & H Mechanical LLC Planner: Chris Neubecker 5.8. DRB18-0246 - LAP Properties LLC Final review of an exterior alteration (windows) Address/Legal Description: 4470 Timber Falls Court Unit 1406/Timber Falls Condominiums Applicant: LAP Properties LLC, represented by Gillette LLC Planner: Jonathan Spence 5.9. DRB18-0249 - Hochtl Residence Final review of an exterior alteration (reroof) Address/Legal Description: 890 Red Sandstone Circle/Lot 5, Vail Village Filing 9 Applicant: Christie Jean & Karl Jr Hochtl Revocable Trust, represented by TCC Roofing Planner: Jonathan Spence 5.10. DRB18-0251 - Town of Vail Final review of a change to approved plans (railing) Address/Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail, represented by Crown Castle Planner: Chris Neubecker 5.11. DRB18-0252 - Nico Vail Restaurant Final review of a change to approved plans (louvres/roof hatch/doors) Address/Legal Description: 100 East Meadow Drive Unit 24/Lot 0, Block 5D, Vail Village Filing 1 Applicant: Nico Vail Inc., represented by Martin Manley Architects Planner: Justin Lightfield 5.12. DRB18-0253 - Westwind August 7, 2018 - Page 121 of 17 Final review of an exterior alteration (paint) Address/Legal Description: 548 South Frontage Road West/First Westwind Applicant: Westwind, represented by R.A. Nelson Planner: Jonathan Spence 5.13. DRB18-0254 - 307 Rockledge LLC Final review of a change to approved plans (temporary access) Address/Legal Description: 307 Rockledge Road/Parcel B, Lot 7, Vail Village Filing 1 Applicant: 307 Rockledge LLC, represented by Suman Architects Planner: Jonathan Spence 5.14. DRB18-0255 - Harris Residence Final review of an exterior alteration (window) Address/Legal Description: 595 Vail Valley Drive Unit A2/Lot A - C, Block 1, Vail Village Filing 7 Applicant: William R. Harris Trust, represented by Bartock Builders, Inc. Planner: Justin Lightfield 5.15. DRB18-0256 - Scalise Residence Final review of an exterior alteration (roofline) Address/Legal Description: 2617 Arosa Drive/Lot 11, Block C, Vail Ridge Subdivision Applicant: Dennis Scalise Planner: Chris Neubecker 5.16. DRB18-0257 - Enzian Final review of a change to approved plans (no spa) Address/Legal Description: 707 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Enzian, represented by 359 Design Planner: Jonathan Spence 5.17. DRB18-0258 - Burchenal Residence Final review of an exterior alteration (deck) Address/Legal Description: 2632 Cortina Lane/Lot 5, Block B, Vail Ridge Subdivision Applicant: Caleb & Shan Bruchenal, represented by Alm Architects, Inc. Planner: Jonathan Spence 5.18. DRB18-0259 - RS2 LLC Final review of a change to approved plans (windows) Address/Legal Description: 4273 Columbine Drive/Lot 16, Block 9, Bighorn Subdivision 3rd Addition Applicant: RS2 LLC, represented by La Dolce Architecture, Inc. Planner: Justin Lightfield 5.19. DRB18-0261 - Hanson Residence Final review of a change to approved plans (joist size) Address/Legal Description: 770 Potato Patch Drive Unit 15/Lot 6, Block 2, Vail Potato Patch Filing 1 August 7, 2018 - Page 122 of 17 Applicant: Linda May Hanson, represented by Howard Rapson Planner: Justin Lightfield 5.20. DRB18-0263 - Galvin Residence Final review of a change to approved plans (landscape/patio) Address/Legal Description: 303 Gore Creek Drive Unit 12/Lot 12, Block 5, Vail Village Filing 1 Applicant: Michael Galvin, represented by KH Webb Architects Planner: Jonathan Spence 5.21. DRB18-0264 - Chamonix Vail Final review of a change to approved plans (vents) Address/Legal Description: 2310 Chamonix Road/Parcel B, Vail Das Schone Filing 1 Applicant: Town of Vail, represented by 359 Design Planner: Jonathan Spence 5.22. DRB18-0267 - Fagan Residence Final review of an exterior alteration (stone veneer) Address/Legal Description: 1370 Buffehr Creek Road/Lot 7, Lia Zneimer Subdivision Applicant: Brittainy Fagan, represented by Fieldscape Planner: Chris Neubecker 5.23. DRB18-0268 - Bloom Residence Final review of an exterior alteration (A/C condenser) Address/Legal Description: 1374 Sandstone Drive/Lot G5, Lion's Ridge Filing 2 Applicant: Audree D. Bloom, represented by Jerry Sibley Plumbing Planner: Jonathan Spence 5.24. DRB18-0270 - Vail Gateway Plaza Association Final review of an exterior alteration (doors) Address/Legal Description: 12 Vail Road/Lot N & 0, Block 5D, Vail Village Filing 1 Applicant: Vail Gateway Plaza Association, represented by Karla Kerekes Planner: Justin Lightfield 5.25. DRB18-0277 - The Valley Condominiums Final review of a change to approved plans (retaining wall) Address/Legal Description: 1516 Buffehr Creek Road/Parcel A, Lion's Ridge Subdivision Filing 2 Applicant: The Valley HOA Planner: Chris Neubecker 5.26. DRB18-0278 - Phillips Residence Final review of an exterior alteration (solar) Address/Legal Description: 2696 Davos Trail/Lot 6, Block C, Vail Ridge Subdivision Applicant: Michael Phillips, represented by Buglet Solar Electric Installation August 7, 2018 - Page 123 of 17 Planner: Jonathan Spence 5.27. DRB18-0282 - 286 Bridge Street Inc. Final review of a change to approved plans (extension) Address/Legal Description: 286 Bridge Street/Lot A & B, Block 5A, Vail Village Filing 1 Applicant: 286 Bridge Street Inc., represented by Steven James Riden AIA Architect Planner: Jonathan Spence 5.28. DRB18-0284 - Richter Fine Art Final review of a sign Address/Legal Description: 225 Wall Street/Lot B & C, Block 5C, Vail Village Filing 1 Applicant: Richter Fine Art Planner: Jonathan Spence 5.29. DRB18-0294 - DFVH LLC Final review of an exterior alteration (landscaping) Address/Legal Description: 4017 Lupine Drive Unit 7A/Lot 7, Bighorn Subdivision Applicant: DFVH LLC, represented by Colorado Tree Services Inc. Planner: Justin Lightfield 5.30. DRB18-0300 - Storr Residence Final review of changes to approved plans (windows) Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3 Applicant: Hans G. Storr, represented by Sipes Architects Inc. Planner: Justin Lightfield 5.31. B18-0207 - Fagan Residence Final review of an exterior alteration (reroof) Address/Legal Description: 1730 Buffehr Creek Road/Lot 7, Lia Zneimer Subdivision Applicant: Brittainy Fagan, represented by AG Roofing Company Planner: Andy Rogers 5.32. B18-0211 - Meadow Creek Condominiums Final review of an exterior alteration (reroof) Address/Legal Description: 2743 Kinnikinnick Road/Meadow Creek Condominiums Applicant: Meadow Creek Condominiums, represented by Vail Management Company Planner: Andy Rogers 5.33. B18-0231 - Clarke Residence Final review of an exterior alteration (windows) Address/Legal Description: 3971 Bighorn Road Unit 7E/Pitkin Creek Park Phase III Applicant: Daniel Jarvis Clarke Trust, represented by Extreme Builders Planner: Andy Rogers 5.34. B18-0241 - Craig Residence Final review of an exterior alteration (windows) August 7, 2018 - Page 124 of 17 Address/Legal Description: 121 West Meadow Drive Unit A205/Lot D2, Vail Village Filing 2 Applicant: Lesley & Larry Craig, represented by Nett Designs Construction Planner: Andy Rogers 5.35. B18-0255 - Staufer Residence Final review of an exterior alteration (reroof) Address/Legal Description: 746 Sandy Lane/Lot 1, Vail Potato Patch Filing 2 Applicant: Anne Staufer, represented by Red Eagle Construction Planner: Andy Rogers 5.36. B18-0259 - Mehrberg Residence Final review of an exterior alteration (reroof) Address/Legal Description: 3996 Lupine Drive Unit B/Lot 1, Block 2, Bighorn Subdivision 1st Addition Applicant: Randall E. Mehrberg Declaration of Trust, represented by Turner Morris Inc. Planner: Andy Rogers The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. August 7, 2018 - Page 125 of 17 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of AJL July 23, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Brian Gillette, Brian Stockmar, Karen Perez, Ludwig Kurz, Rollie Kjesbo Absent: John -Ryan Lockman, Pam Hopkins 2. Site Visits 2.1. 680 Lionshead Place - Antlers Condominiums 3. Main Agenda 3.1. A request for the review of a Major Exterior Alteration, pursuant to Section 12-7H-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the conversion of offices and a meeting room into one (1) dwelling unit, expansion of the existing lobby and check-in area with an elevator serving all levels, and the construction of second level offices above the existing lobby, located at 680 Lionshead Place/Vail Lionshead Filing 3 (Antlers Condominiums), and setting forth details in regard thereto. (PEC18-0029) Applicant requests that this item be tabled to August 13, 2018. ApplicantAntlers Condominiums, represented by GPSL Architects Planner: Justin Lightfield Ludwig Kurz moved to table to August 13, 2018. Brian Gillette seconded the motion and it passed (5-0). Absent: (2) Hopkins, Lockman 3.2. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2, Definitions of Words and Terms, Vail Town Code, to amend and clarify the definitions of Commercial Ski Storage, and setting forth details in regard thereto. (PEC17-0042) ApplicantTown of Vail Planner: Jonathan Spence Spence presented an update on the topic of commercial ski storage, and some background on how the Town arrived at its current recommendation. Purpose is to look at what is considered ski storage, and what is not. Staff met with Jeff Babb (Vail Resorts) and Alison Wadey (Vail Chamber and Business Association). He read the proposed language in the text amendment. This approach has been slimmed down and simplified from the previous approach. Staff updated the Town Council on this topic several 5 min. 20 min. August 7, 2018 - Page 126 of 17 weeks ago. Perez — Please tell me how you got to this simplified approach. There are many issues in the PEC minutes from past meetings that were discussed by the task force that are not addressed in this new approach. For example, the hours of operation for ski storage. Spence — Some of the issues that were not addressed have not been a problem. For example, we have not had problems with the hours of operation. Also, on easements, there is so much variety, and we will need to review each easement separately. Gillette — What are the problems that were identified? Spence — Mostly some merchants had identified other merchants that were seen as possibly not following the rules. This text amendment will clarify what is defined as ski storage. Kurz — Interested to hear from Jeff. Thanked Jeff Babb and Alison Wadey for their views. I would like to hear the buy in from the general merchants. Public Comment — Jeff Babb, Vail Resorts — Commended the staff for the time they have put into this issue. This is a problem that is not really a problem. There were several businesses that identified other businesses not in conformance with rules. We needed to go back to the original intent, which is to unencumber our guests from their equipment as soon as possible. We want to make this as convenient for the guest as possible, and make sure its on -brand with Vail. There was no opposition that I am aware of from other merchants. We think this is resolving the issues. Perez — There is no definition with The Vail Brand. Is this the Town of Vail or Vail Resorts? It's capitalized. Spence — The Vail brand is a term we frequently used in general in our discussions. Stockmar — This term is used in general. Suggest removing the capital on Vail Brand, to lower case "b". Perez — Just want to be clear if this is related to Town of Vail or Vail Resorts. Please change the capital B to lower case b. Stockmar — This is a complex issue. Appreciate simplifying the issue. Agree with the need to keep up the Vail brand. This seems like a reasonable approach to the issue. Kurz — Timing of this is way better than what we have done in the past. In the past we addressed these issues in November. It's now July, and a much better time in advance of the ski season. Perez — Asked about skis that have been rented or recently serviced. Did you consider that these skis should be stored in the basement? Babb — We came to agreement that a ski in the shop rented to a guest that is returned to the rental shop used to go back in the same spot; but when it's August 7, 2018 - Page 127 of 17 rented, they can put the ski in another location more convenient to the customer. Perez — Was there discussion that this will increase the number of skis displayed outside? Spence — If we prohibit rented skis outdoors, they will be filled by other skis. It's related more to the availability of space outdoors. If you have land outside to have outdoor display, that is a reality of the cost of leasing the space. Stockmar — There is a need to create a sense of vibrancy. Skis can be displayed on any level that does not interrupt the guest experience. Public Comment — None Kjesbo — Seems better, more clear cut, and better definitions Gillette — Agreed Perez — My questions have been addressed Stockmar — This to me is an ad hoc situation with some but little teeth. It's not hard to remember that this Town only exists because of the mountain, both summer and winter. This is a solution to a problem that is minor. Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it passed (5-0). Absent: (2) Hopkins, Lockman 3.3. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-10-17, Leasing of Parking Spaces, Vail Town Code, to amend Section 12-10-17, Leasing of Parking Spaces, in order to facilitate the short term leasing of parking spaces, and setting forth details in regard thereto. (PEC18-0028) Applicant:Town of Vail Planner: Chris Neubecker Neubecker introduced the topic to the commission including a recap of the existing parking regulations. He provided the commission with a map showing where leasing of parking is currently permitted. Neubecker introduced Shelly Jarnot, who is interested in providing a website/web application to facilitate the leasing of unused parking spaces. Neubecker discussed the issues regarding the leasing of parking spaces in different parts of the community. He spoke to the questions raised in the staff report. Gillette asked, what would be the Town's response if someone complained about parking on private property? Stockmar relayed an experience where the Town recommended that he call a tow truck to remove the vehicle in his space. Neubecker mentioned that a recommendation is not requested at this time 75 min. August 7, 2018 - Page 128 of 17 but rather a discussion of the issues. He mentioned that other sections of the code may need to be amended as a result of this proposed change. Gillette recommended that we remove the leasing language and regulations altogether, and not regulate. Then see what problems might arise, if any. Stockmar agrees and wonders if we are making too big of an issue out of this. May need to further empower the Police Department. Gillette- This is already occurring on Mill Creek. Perez -Worried about liability issues from her experience as an HOA representative, and unintended consequences. Stockmar-I agree, but that is where empowering the Police Department comes in. Perez- Should not be the responsibility of the Police. They have better things to do. Neubecker brought up the challenges perhaps with additional vehicle booting and towing, and the impact on the Vail brand. Stockmar spoke to a number of issues that may arise from a program such as this. Perez spoke to the problems of vehicles in places where they shouldn't be or people not know where they are going. Gillette -Let it go and then see what problems may arise. Neubecker spoke to the issues within the short term parking in the villages, and vehicle access over pedestrian malls. Commissioners spoke to support of this prohibition of accessing over pedestrian malls. Gillette- Asked for clarification with the Police Department about what happens when someone is parked in your spot. Stockmar spoke on demand reduction, as well as supply. Perez asked about the Red Sandstone garage coming online and the plan for that parking. Neubecker provided an answer regarding current Ford Park parking lot users, many of whom will relocate to Red Sandstone. Kurz- This is a creative solution, but how much more traffic are we going to create within town with this program? There will be unintended consequences. In the past we have spoken about reducing the number of cars and traffic. Perez-Bustang? Shelly Jarnot-Need to think about what we are trying to solve. We have a parking shortage. Ideally someone will know where they are supposed to August 7, 2018 - Page 129 of 17 park before they arrive. Spoke to market forces determining prices. Spoke to the guest experience and the problems with frontage road parking. Kjesbo spoke to the underutilized parking at Vail Mountain School and other locations. Neubecker asked for additional feedback from the commission as far as direction or additional information needed. Gillette -Eliminate current regulations, restrict in pedestrian areas, and see how it goes. Kjesbo-Agree with Gillette. Less regulation, the better. Kurz- Not sure we should remove existing regulations. Not sure we should open it wide. Perez- Likes the current regulations which require a utilization study. Not sure of the impacts without a study. Need to know more. Stockmar- A lot we don't know, but the solution may not be in front of us. Should address current regulations. Needs more study. Would love to get cars out of the core. Neubecker walked the Commissioners through the current regulations in the Town Code. He spoke of the Parking Task Force and bringing this item before them. Jarnot- Spoke on the idea of building more parking vs. using existing parking. Cautioned against over regulation. Stockmar- Agrees, but there are other issues that may need to be addressed. Neubecker recommended tabling this item to August 27, 2018. Stockmar discussed the task force. Brian Gillette moved to table to August 27, 2018. Rollie Kjesbo seconded the motion and it passed (5-0). Absent: (2) Hopkins, Lockman 4. Approval of Minutes 4.1. July 9, 2018 PEC Results Ludwig Kurz moved to approve. Karen Perez seconded the motion and it passed (4-0). Abstain:(1) Kjesbo Absent: (2) Hopkins, Lockman 5. Adjournment Karen Perez moved to adjourn. Brian Gillette seconded the motion and it August 7, 2018 - Page 130 of 17 passed (5-0). Absent: (2) Hopkins, Lockman The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department August 7, 2018 - Page 131 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AI PP Minutes from May 5 & 30 with Exhibits ATTACHMENTS: Description AIPP Minutes from May 5 & 30 with Exhibits TOWN OF 1 X41 August 7, 2018 - Page 132 of 17 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Monday, May 7th, 2018 - 8:30 a.m. Please note the next meeting is Wednesday, May 30th at 8:30 a.m. There will be no June meeting. Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Bill Pierce, Margaret Rogers. Kara Woods AIPP Board members absent: None Others present: Molly Eppard, AIPP Coordinator, Chad Salli — TOV engineer, Rachel Hill — project manager, TAB Associates — architect for RSE garage, presenting finalists artists. 1. Swearing in of AIPP Board member for a two year term: Kara Woods 2. Seibert Memorial location review — Bill Rey, Seibert Committee. Two locations are presented for the placement of the Pete Seibert Memorial Sculpture. The presented locations are on TOV property — the Southwest planter on the International Bridge and an open green area across from the shoe store on the Gore Creek Promenade. Bill Rey clarifies it is not where the ice sculptures are placed. These locations were sent to the Board for consideration in scaled images, as directed by the AIPP Board at the April meeting. Bill Rey asks the Board for their thoughts on these proposed locations. Molly reminds the Board that today's discussion is only about location. He comments people will want to approach the sculpture for photos, so ground level is more appealing. He thinks the planter is a bit crowded, but the TOV can always move the sculpture in the future if they deem it necessary. He thinks the location by Pirate Ship Park is too busy. He understands as time evolves the TOV may find a more appropriate location in the future. Julie asks about the backside of the planter and if it is steep. Kara asks the Board if they are ready to make a motion, as time is limited. Margaret would like to discuss it further. Kathy questions the activities around the creek and if the sculpture would get in the way. Margaret asks if other sites are available. Bill Rey comments the TOV presented the Pirate Ship location and the Bridge. He mentions the planter by Squash Blossom as well. He thinks it should be in a visible location. Molly comments it is TOV property, but Pete would not be gesturing towards the mountain. Margaret asks about the Roger Staub Park. Bill Rey remarks there is no public exposure. Molly mentions we looked at the site with the Diana Donovan, but the feedback was it is too far out of the way. Margaret would like to have further discussion. He mentions Susie Tjossem also suggested having it in front of the ski museum. Susan moves that the Board more carefully looks at these sites and discuss at the next meeting. Julie seconds the motion made by Susan. Kathy discusses the past several weeks of looking at locations and many which have been dismissed as possibilities. Molly asks Bill Rey if he would be able to attend the May 30th meeting. 3. Approval of minutes from April 2nd meeting. Correction is addressed for attendance. 4. No citizen input. 5. Lawrence Weiner installation review. Molly informs the Board that we have gone through much iteration, as far as scale, height, and orientation of the installation. We have looked at the landscape plan as well in relation to the installation. Molly shows the digital rendering as approved by the studio and the Logan's. The height of the letters is 18 inches. She also passes around the color pantone 299 which was selected by the studio. Molly reminds the Board that the scale August 7, 2018 - Page 133 of 17 of this wall is very large, so the installation was sited in relation to the scale of the wall. She reminds the Board that this is also being installed on the curved wall, so the visibility has been taken into consideration with the curvature of the wall. The text will drop exactly as it is on the Logan's old home. The landscape plan will hide some of the imperfections on the wall. Molly informs the Board that Kent Logan is going to pay the costs of over $28,000 for the installation of the work. AIPP will pay approximately $5,000 in some additional costs. We would also have a plaque created. We will have ShipArt come to template the wall prior to the installation, so that is when any tweaking might happen. The next step is for the Board to approve the proposed installation, enter into a contract with Kent & Vicki Logan, and get an installation time -line. Molly comments we should look at a dedication ceremony. The Board unanimously approves the installation of the Lawrence Weiner work as presented. 6. Artist Presentations for Red Sandstone Elementary Garage Project • John Fleming Writing a collective story inspired by aspen tree carvings of herder Pacomio Chacon. (18) 20' tall x 12" wide steel blades — kinetic. % plate mild steel which is welded to get the height. The light color will not be susceptible to fading. He is interested in the way the rust will bleed over time. It is not corten steel. The white part is an industrial paint. • Marsh Scott Mountain Markings — Steel wildlife inspired cut-outs to be affixed to exterior wall of structure. • Mario Miguel Echevarria Ice flowers and snow crystals — three dimensional sculptures or two dimensional murals. • Demiurge Crystallofolia — an amalgamation of ice flowers in a sculptural installation of three towering ice flowers blossoms. The Board discusses the presentations narrows their focus on the art concept presented by John Fleming. They liked how he wants to engage the students and community in the final design. They also like the kinetic nature of this installation, so it will not be static and more interactive. Another appealing element was the lack of necessary maintenance for his proposed work and its visibility. Kara comments that the streaking of the trees may look unmaintained, so we should discuss his method of application a bit more. Molly comments we would want an anti -graffiti application, so extra "lines" are not added to the work. Trish asks if we should ask to Town of Vail Page 2 August 7, 2018 - Page 134 of 17 see other options of material application and more variation than the stratified black and white. Margaret comments that it evokes the concept of an aspen. Susan comments that it is peaceful. Margaret would like to explore lighting for the installation. Molly will request to see an itemized budget prior to officially accepting the work. Julie comments that the Board should stay out of directing Fleming with design elements in discussing materials with him. If benches are to be included we would need to work with the architects and TOV public works. They would also like to select his proposed location of the path for his aspen inspired installation. Margaret motions to award the contract to John Fleming for the public art at the RSE Garage project. The Board unanimously approves the public art as presented by John Fleming. 7. Coordinator Updates Molly informs the board at this time we are exploring the relocation of the Tobolowsky Chinese Wall from the International Bridge, as it has always felt unbalanced in the one planter. There is a possibility to relocate it to the new landscaped area for the bus lanes in front of the Village parking structure. Molly shows the plan created by Gregg Barrie for the location of the Tobolowsky. The Board unanimously approves the relocation of the work by Tobolowsky. Molly reminds the Board of the Patrick Dougherty photography exhibit at the Betty Ford Alpine Gardens Education Center. Meeting adjourned. Town of Vail Page 3 August 7, 2018 - Page 135 of 17 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Monday, May 30th, 2018 - 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Julie Hansen, Kathy Langenwalter, Bill Pierce, Margaret Rogers, Kara Woods AIPP Board members absent: Susan Bristol, Patricia Donovan Others present: Molly Eppard, AIPP Coordinator, 1. Approval of minutes with two corrections from May 7th meeting. 2. Citizen input. 3. Seibert Memorial location review — Bill Rey, Seibert Committee. Molly shows the images of the proposed locations to the board which they have viewed in person since the last meeting. The locations are the northwest planter on the International Bridge and the Gore Creek Promenade across from Wishes. Margaret comments that either location is fine, but prefers the location by the creek. Julie and Bill P. also prefer the spot along the creek. Kathy comments that the location is tucked away on the Gore Creek and has a nice backdrop. The board motions and approves unanimously the work be sited at the Gore Creek location. 4. Lawrence Weiner installation review & timeline. Molly reviews the status and timeline of the installation. The mock-up was reviewed on site May 22 with minor adjustments. She sent a press announcement to the Vail Daily on May 28. She will follow-up as it has not yet been published in the paper. Gregg Barrie has a developed landscape plan for the area which will happen the week of June 25. The height of the plants will grow to cover the imperfections of the lower portion of the wall. Molly sent a letter to the Solaris HOA board of directors advising them of the installation and information on the artist. The installation itself will take place on June 18 — 19. Molly asks the board for direction on a reception/dedication for the donation. The board thinks later in July/early-August would work well since there are so many events. They want to make sure it is not lost in all of the events. They would like to look at July 31, August 1 or 2nd. It can also happen during Dance —just earlier in the evening. The board would like to have a reception on the deck of La Tour. Molly will reach out to the Logan's. The board would like to invite the artist to join. 5. Patrick Dougherty installation logistics review & timeline. Molly updates the board on the status of the willow harvesting for the installation. She will have a staging area east of the Moroles for the willow storage during the installation. We will have barricades and a sandwich board sign indicating what is happening. The Leadville willows were harvested May 22 — 25 & to be delivered Tuesday May 29. The Sylvan Lake State Park willows were harvested starting May 29 with a delivery happening by the 1st. Molly is coordinating all documentation of the installation including, photography, time lapse, & a video of installation and talk. She ordered underground locates on May 29. Today the public works crews are cleaning willows at shops which we felled from the Red Sandstone Garage project and will be delivered on June 4th. The public works crews did a run to Home Depot to gather supplies & bins. The Installation build begins June 4 at 7 a.m. when the scaffold, fence, and auger/skid steer is to be delivered in morning. The 6 inch drill is so we can dig the 100 holes for the larger structural pieces. The 3 structural stems August 7, 2018 - Page 136 of 17 are 2 - 3 inches and placed in the holes. This is about 20% of the overall materials. The volunteers will begin at 8:00 a.m. on June 4th. We now have over 50 volunteers participating. Molly has organized the volunteer schedule into two daily shifts — 8:00 — noon and 1:00 — 5:00 p.m. There will be approximately 5 volunteers per shift. We have volunteers coming from all over the state including someone flying in from Utah and a couple from New Hampshire extending their vacation in Vail to participate. We have tee shirts ordered for all of the volunteers. We will see Patrick's design concepts when he arrives on Monday. He uses rope to outline the footprint of the installation. From there he determines where the structural pieces will be located. It is also decided as a result of the underground locates. The books will arrive this week for the artist talk and lecture on June 18 at Donovan. Doors will open at 5:30 with the talk starting at 6:00. Alpine Arts Center will have a class at BFAG on June 19 making birdhouses from some of the willow scraps. Molly is giving a private tour to the CML participants on June 21. Molly informs the board the ribbon cutting will take place on June 22. Kara explains that we will have it onsite unless we have bad weather. There will be finger food to limit waste. Molly thinks a family -friendly picnic style opening may be best. The board decides a 4:00 — 6:00 p.m. opening time frame for the opening. Molly will also have waivers onsite for any volunteer who may not have submitted the signed form. The volunteers will likely be stripping leaves the first couple of days. Patrick directs the volunteers for their duties and tasks. Molly confirms that all supplies — including gloves, sunblock, clippers, etc. will all be at the installation for the volunteers. The board thanks Molly for her work on this project. 6. Coordinator updates The board asks about any updates for John Fleming's installation. Molly comments we are looking at the contract now. She comments we will want to see an example of the material. Kathy agrees. Meeting adjourned. Town of Vail Page 2 August 7, 2018 - Page 137 of 17 The artwork is located at the north end of the 1-70 pedestrian overpass, along the path to Red Sandstone Elementrary School, 551 N Frontage Road W, Vail, CO 81657. ExhibitA ❑ PREMISES oftiaaft August 7, 2018 - Page 138 of 17 Graphic text and background paint applied to steel in shop. Rust allowed to ®eed Over paint with time. Narrative Eixtaeated by Red Sandstone Elementary students during design workshops. Artist will transfer narrative to painted bands in off-site paint shop. (18) Steel ®adesLbricated from two layers of I/211thick mild steel. Blades vary in height from 20110 161:1 (four 201:BIades, three 19LBIades, four 18LBIades, three 171:BIades, and four 16LBIades) —� Foundation for installation is provided by Artist. Exhibit B ❑ ART New concrete sidewalk (provided by Town of Vail) shall pass through artwork. August 7, 2018 - Page 139 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results June 26, 2018 and July 18, 2018. ATTACHMENTS: Description VLHA June 26, 2018 Meeting Results VLHA July 18, 2018 Meeting Results TOWN OF 1 X41 August 7, 2018 - Page 140 of 17 TOWN OFD Vail Local Housing Authority Meeting Results Tuesday, June 26, 2018 Public Meeting 3:00 PM — 5:OOPM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 (Public Invited) MEMBERS PRESENT Steve Lindstrom Mary McDougall Molly Morales, departed at 4:30PM Francisco Meza James Wilkins Staff George Ruther Lynne Campbell Attending from public Craig Cohen Called to order 3:07 PM MEMBERS ABSENT 1. Review and Approve June 12, 2018 Meeting Results, approved with changes. Motion: Morales Second: Meza Vote: 5-0 2. Resolution No. 12 Series of 2018, Second Amendment to the Development Agreement between the Town of Vail, the Vail Local Housing Authority and Sonnenalp Properties, Inc. Ruther presented an update on the Solar Vail development agreement. The number of Town rental restricted units has increased from 16 to 17 in exchange for restructuring the agreement. Funding was not increased per Ruther. McDougall asked what the changed in the financial structure. Ruther stated the previously approved funding would be placed in a certificate of deposit which will be held until project completion. Morales said agreement doesn't say what happens with the 17 units. Should it? No per Ruther. Wilkins moved to approve Resolution 12, Series 2018 Second Amendment to the Development Agreement between the Town of Vail, the Vail Local Housing Authority and Sonnenalp Properties, Inc. Vail Local Housing Authority Meeting Results Page 1 06/26/2018 August 7, 2018 - Page 141 of 17 Motion: Wilkins Second: Morales Vote: 5-0 3. Employee Housing Unit Deed Restriction Exchange Request located at 44 Vail Road Unit 3/ 44 Willow Place Morales said the board would approval subject to deed in front of loan. What happens to the extra square footage they are supplying? The Town will keep track of any additional square footage. The Town code doesn't allow a square footage credit so Town gained on this exchange. The applicant wants to present to Council that there is no incentive to exchange as exchange square footage will be greater or lesser than the square footage needed to meet in the exchange. The Town needs to look at EHU as an asset vs. a cost. Looking at this request, Lindstrom said, this has nothing to do with land banking. The Board is being asked to make a recommendation. Morales said deed should be recorded prior to loan documents. Ruther said this doesn't apply to the exchange program. Morales and McDougall asked if it matters if the Town is not in first position. Per Ruther there is no obligation with an exchange to put deed restriction in first position. McDougall sees since exchange is going from underperforming to a performing deed restriction so perhaps that is the argument to not being in first position. The exchange EHU is currently an under performing unit moving to a performing unit as it has to resident occupied. McDougall made a motion to approve a recommendation to Council for the proposed exchange. Motion: McDougall Second: Meza Vote: 5-0 4. Lionshead Temporary Housing Proposal Eric Schmidt and Steve Sendor, representatives for Kim Hughes owner of Concert Hall Plaza, were present to answer questions. Ruther explained the proposal concept. There is an opportunity to convert existing space to housing. If built the developer and owner would like it to be deed restricted at their will. Meaning at some time the EHUs could go away for instance, if redevelopment occurs there could be potential housing obligation. Current deed restrictions are allowed per the Town code but not temporary uses. Code would need to be amended or amend the deed restriction. If amend the deed restriction wouldn't have to amend Town Code. Believe it is the best use of the space. Eric and Steve see it is an opportunity. The location specified is mid level of the building located under Moe's BBQ. Wilkins asked if it is dorm style. Vail Local Housing Authority Meeting Results Page 2 06/26/2018 August 7, 2018 - Page 142 of 17 Per Eric and Steve, they are looking to do a master lease. Vail Resorts has some interest in this concept. No parking and feel the location removes need for parking. Parking is the employer's parking. What is requested of the Board? Representatives want a Board recommendation. What is the underlying zoning? LMU1, residential units are allowed in this zoning. Deed restriction is what is wanted by only temporary use. Ruther said the goal is to have the Board review request and if they have a position share it now. Lindstrom asked to remind why this type use is not used now. Ruther said the library used this concept and took back EHUs when space was needed. Meza asked if the owner was looking for a specific time frame. Per representatives they are still working on economics and time frame for use. Wilkins asked who does the finish work. Representatives will finish out prior to renting. Doesn't meet current deed restriction need. There is a benefit to use. Morales supports as the Town is not putting funding toward the project. Lindstrom said the residents will meet deed restriction. Ruther said only change is to limit the duration to the discretion of the developer. Cohen asked if the units were rented to seasonal employees and Vail Resorts lease for year does that meet the EHU requirements. Ruther said yes. All Board members are in support of moving discussion forward. Next up was a discussion of the 6 West project and deed restriction acquisitions recommendation Craig Cohen attended on behalf of Vail Health. Ruther provided a memo from Gore Creek Partners describing the current 6 West Apartment project in Edwards. 120 rental apartments are being built of which 70% are deed restricted leaving 36 non -deed restricted. Units are expected to finish early January 2019. Steve Spessard has approached the Town to see if there is interest in deed restricting 36 units. The Town would purchase deed restrictions not property with Vail employees have first rights to rental. Ruther stated the Town needs to look down valley for housing opportunities. This approach does not involve Town development processes or the Town participating. Ruther stated the Board would need to provide Council and citizens will want some assurance the EHUs meet the Town's restriction criteria. Spessard's letter outlines a few options. Spessard has also approached the hospital as well. Vail Local Housing Authority Meeting Results Page 3 06/26/2018 August 7, 2018 - Page 143 of 17 Craig Cohen with Vail Health said there is interest in a master lease of 6 West. No pricing restrictions for EC units same for TOV. If someone takes on master lease should get some kind of discount per Cohen. Ruther said quick, volume and strategically from Council view down valley opportunities. Wilkins asked who is doing financing. Cohen wasn't sure and could get information. Cohen said Spessard didn't get any credits from County. Mary asked if the Town was doing master leasing. No, per Ruther, we would set up a structure for inquiries. Mary suggested the hospital and TOV both do master leases and instead of an either or scenario. 6 West would be rented to Vail employees first similar to Solar Vail agreement. Ruther said the Town is getting little risk, didn't get involved in project development it's simply buy deed restrictions. It's a win for Council. Mary asked if the money comes from Vail InDEED program. Ruther doesn't have an answer for that at this time. Some funding could come from Vail InDEED and could come elsewhere in budget. How does enforceability work? Ruther said we'll need to work with our partners. He sees a violation could be not a civil rather a criminal action where county is bypassed. This type project makes the units local rentals vs. seasonal or second home rentals. How do Vail employees/employers know about 6 West type properties? Lease duration will be set by master lease, similar to Solar Vail. 6 West Apartments project is on Council agenda July 3, 2018 seeking Council direction if the Housing department should continue. 5. Housing Policies Ruther reviewed past meeting notes. He updated the formatting based on the Board and Council feedback. He added a catch phase for each policy statement. 1) Change wording and add "active pursuit of" 2) Make 2 number 1 3) Lindstrom thinks still too passive. Make more of statement similar to no. 2. Modify to "A proactive and a solution oriented environment promotes private sector investment in deed restricted homes." 4) Change catch phrase> leverage financial strength a. The town will use its financial strength and acumen to acquire deed restrictions. 5) "will align", comma after goal 6) Funds create deed restriction, deed restrictions are homes 7) The Town ensures opportunity and access to its housing programs and initiatives through a clear, equitable and easy to administer process for housing. Vail Local Housing Authority Meeting Results Page 4 06/26/2018 August 7, 2018 - Page 144 of 17 8) The town supports a no net loss of residential occupied deed restrictions policy. 9) No issues 10) Listen to audio council meeting A recommendation to approve updated housing policies and further housing policies every other year. Ruther wants to create a policy document to highlight some of the policies. He will bring back to council to approve/adopt by resolution. 6. Vail Local Housing Authority Webpage Development Ruther is contacting Jerry Nichols to put a VLHA webpage together to indicate the who, what and policies programs, etc. No executive session occurred at today's meeting. Wilkins made a motion to adjourn the meeting. Motion: Wilkins Second: McDonald Adjournment at 5:05 PM Next Meeting — July 10, 2018 Future Agenda Items: • Long Term Funding Source • VLHA Business Plan • 2019 Budget • East Vail Parcel Update • Housing Data • Open Lands Plan Discussion • Update Economic Value of Housing • West Vail Master Plan Discussion Discussion Vote: 4-0 (Morales departed at 4:30pm) Vail Local Housing Authority Meeting Results Page 5 06/26/2018 August 7, 2018 - Page 145 of 17 TOWN OFD Vail Local Housing Authority Meeting Results Wednesday, July 18, 2018 Regular Meeting 3:00 PM — 5:OOPM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom, via phone Mary McDougall Molly Morales James Wilkins Staff George Ruther Lynne Campbell MEMBERS ABSENT Francisco Meza Wilkins called the meeting to order at 3:29PM with Board members Morales and McDougall. Lindstrom attended via phone after meeting called to order. The Boarded reviewed the June 26, 2018 Meeting Results. MOTION: Morales SECOND: McDougall VOTE: 4-0 Morales, Lindstrom and Ruther updated the Board on long term funding from the housing subcommittee meeting. An option discussed was preparing for a ballot initiative to put on the 2019 election. David Cunningham hired as consultant to assist advising in strategy regarding anything the Town needs to do in advance. The subcommittee discussed what the funding need is. Add long term funding needs and further discussion on next meeting July 24th. Who are the right people / organizations to the table for long term funding discussion? Additional future items for discussion: position statements on Open Lands and Short Term Rentals. Morales motioned to enter executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. MOTION: Morales SECOND: McDougall VOTE: 4-0 Morales motioned to reenter the regular meeting. Present were Morales, McDougall, Wilkins, Linstrom via phone and staff Ruther and Campbell. MOTION: Morales SECOND: McDougall VOTE: 4-0 Page 1 August 7, 2018 - Page 146 of 17 The Board advised staff move forward with the Vail InDEED applications presented in executive session. Adjournment at 5:00 PM Next Meeting — July 24, 2018 Future Agenda Items: • Long Term Funding Source • 2019 Budget • Housing Data • Update Economic Value of Housing Discussion Page 2 • VLHA Business Plan • East Vail Parcel Update • Open Lands Plan Discussion • West Vail Master Plan Discussion August 7, 2018 - Page 147 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: July 11, 2018 CSE Draft Meeting Minutes ATTACHMENTS: Description July 11 2018 CSE Draft Meeting Minutes TOWN Of UAIL August 7, 2018 - Page 148 of 17 TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, July 11, 2018 @ 8:30a.m. AGENDA: Meeting materials can be accessed at the following link: https://bit.ly/2M86p91 CSE Members Present: TOV Staff Present: Others Present: Mark Gordon Barry Davis Rayla Kundolf Marco Valenti Samantha Biszantz Alison Wadey Kim Newbury Rediker Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Mia Vlaar, Economic Development Director Andrea Sbicca, Highline Kris Sabel, Vail Symposium Pete Orosio, Vail Mountain Liz Gladitsch, Vail Mountain Shawn Carney, Vail Mountain Sven Bean, Legacy Fighting Alliance Rob Crawford, Vail Rec District Joel Rabinowitz, Vail Rec District CSE Chair, Barry Davis, called the meeting to order at 8:30am. Administrative Items Approval of the Minutes of the CSE Meeting on June 6, 2018 ➢ Motion to approve the minutes of the CSE Regular Meeting on June 6, 2018 as presented. M/S/P: Kundolf/Valenti/Unanimous. The motion passed 6-0 (Wadey absent) CSE Minutes July 11, 2018 Page 1 of 6 August 7, 2018 - Page 149 of 17 Meeting reminders: • Joint Meetings with VEAC — July 10, VLMDAC — July 19 • August 1: regular CSE meeting — rescheduled to August 8 • August 6: 2019 RFP released • September 5: Regular Meeting • September 24: 2019 RFP Due • Waniuk reminded the CSE that there are three CSE meetings in October. • Valenti noted that the calendar has incorrect dates • Davis asked Waniuk to confirm the dates • Waniuk said October 3rd is the regular CSE meeting, October 10th are the funding interviews, and October 17th is the funding allocations meeting Event Recaps: Vail Whitewater Race Series *motion to release final funding disbursement required Please see presentation for further details. • Crawford said the two person raft category doubled the participation numbers for the overall event • Crawford said the new pinnies purchased from CSE funding made the event look much more professional • Crawford said the participants are very grateful for the series • Davis asked what the opportunities for growth are • Crawford said female participant numbers are growing and female participation continues to be an opportunity • Davis confirmed the race disciplines are kayak, SUP, and two person raft • Crawford said there was a women's category for every kayak and SUP race in 2018 • Gordon asked if there were any parking issues • Crawford said everything went very smoothly Motion to approve the final funding distribution for Vail Whitewater Race Series. M/S/P: Rediker/Biszantz/Unanimous The motion passed 7-0 Vail Symposium *motion to release final funding disbursement required Please see presentation for further details. • Sabel noted that they have a total of about 50 programs throughout the year and Town of Vail is recognized at all of them • Sabel noted that most attendees are from down valley • Davis asked what venues are working for them CSE Minutes July 11, 2018 Page 2 of 6 August 7, 2018 - Page 150 of 17 • Sabel said all of them work but Donovan is the best venue even though the costs increased this year • Sabel said select hotels are providing spaces at no cost • Davis asked what percentage of events take place in Vail • Sabel said 70% of winter events and 60% of summer events are in Vail • Sabel said they moved their events into more hotels this summer • Kundolf asked how long the Vail Symposium has existed • Sabel said it started in 1971 and was revived in 1999 ➢ Motion to approve the final funding distribution for Vail Symposium. M/S/P: Kundolf/Rediker/Unanimous The motion passed 7-0 Legacy Fighting Alliance *motion to release final funding disbursement required Please see presentation for further details. • Davis asked what the total media impressions were • Bean noted they had over 300,000 TV viewers on AXS and over 1 million web media impressions • Gordon noted that the kid programs at the event were very good • Davis asked how they can increase attendance in 2019 • Bean said the Vail Pass closure the day before the event may have scared some spectators away • Bean said they plan to begin their marketing earlier next year • Bean said they also plan to better leverage the Latino community in 2019 • Davis asked if they could continue with the event at the same level of funding • Bean said yes but needs to confirm costs before committing to that • Kundolf said she never saw that many people walking in town on May 4th • Vlaar noted that they did a great job setting up the venue and improving the look of Dobson • Davis said they did a top notch job, especially for a first time event • Wadey said dollars may need to be earmarked for community outreach to educate the public about the event • Bean said he would like to better understand the detractors from the survey • Waniuk noted the survey was an onsite intercept and next year they could also add an e-mail survey to attendees • Waniuk said the Evergreen Lodge occupancy number was very high and the after party was well attended • Waniuk noted their economic impact was $202,000 on $17,500 of funding • Gordon noted that he spoke to many people who came up from the Front Range and have not been to Vail before • Rediker said it was great for the Vail Rec District concession sales CSE Minutes July 11, 2018 Page 3 of 6 August 7, 2018 - Page 151 of 17 • Bean noted that they get their TV air dates in September and can ask for all May dates Motion to approve the final funding distribution for Legacy Fighting Alliance M/S/P: Kundolf/Rediker/Unanimous The motion passed 7-0 Review Final 2019 RFP Scorecards & Applications: Please see presentation for further details • Gordon asked for the date of the CSE discussion with Town Council • Waniuk said it is July 17th but exact time is TBD • Rediker noted that not many events are actually attracting international guests • Rediker suggested that international guests be included in the category of guests from outside of Colorado • Waniuk said she believes that international guests stemmed from the VLMDAC • Waniuk noted the objective to attract guests from Mexico and South America • Biszantz suggested reallocating the points toward the Front Range and decrease the points toward International attendees • Vlaar said the VLMDAC's focus on International is Mexico and that's it • Waniuk added that Carlos puts on Latino dance events at Dobson that are highly popular and may reach out to him in regards to funding • Wadey said since it is already successful it would be hard to fund the event • Waniuk said she believes it would fund marketing initiatives for the event • Vlaar noted that Council person Bruno brought up the idea since they are bringing in very popular bands • Kundolf agreed that they are highly popular bands that attract families • Davis said the points are there solely for conversation and a rational baseline for the CSE to evaluate event RFP's • Waniuk noted that there is going to be language added to the agreement encouraging events to direct attendees to book lodging in the Town of Vail • Valenti noted the Vail Valley Soccer Cup uses a particular booking program to track participant lodging • Waniuk said events use different types of booking software • Rediker said most events do not use software and Rooms Roster is not a popular tool with many lodges • Rediker said events usually have their own code to use with lodging properties as a way to track bookings • Vlaar said it is not only about the lodging after report but rather the pre - event promotion through all marketing materials leading up to the event to direct event attendees to lodging properties in the Town of Vail CSE Minutes July 11, 2018 Page 4 of 6 August 7, 2018 - Page 152 of 17 Discuss 2018 Snow Days Council Funding: • Vlaar said the proposal to Council is to make Snow Days a bigger and better event that attracts more guests • Vlaar said the event would be over four days; Thursday — Sunday, December 13 — 16, 2018. • Vlaar said there would be partnerships with local lodges to promote very competitive rates and attract overnight guests • Vlaar said Vail Resorts has committed $200,000 and the Town is being asked to commit $270,000 on top of the $30,000 the CSE has already allocated Snow Days • Vlaar said Highline will present to Council on August 7th • Wadey asked why the Town of Vail funding level is $70,000 more than Vail Resorts • Vlaar said if the Town of Vail funds at a higher level, sponsorship opportunities open up because they are not as restrained to Strategic Partners • Gordon noted that it is actually $100,000 more from the Town of Vail • Gordon asked what the activation is on Sunday • Vlaar said those details have not been confirmed • Biszantz asked who they are specifically marketing toward • Biszantz said the demographic is millennial and not families in early December • Biszantz said in the past the concerts have been geared toward families • Vlaar noted that Vail Resort's marketing power will help get the word out • Davis said the activation is important to draw attendees to come here and stay overnight • Davis said the missing piece is the activation and it needs to be on the same level as the Burton US Open • Wadey suggested that it may already be too late to book high quality talent and this should have been talked about last November • Vlaar suggested that a conversation about where Spring Back and Snow Days are going needs to happen • Davis asked if Vail Resorts sees this as ROI in terms of selling lift tickets, lodging, retail, etc. • Vlaar said she does not but its not good for anyone if no one is here • Waniuk clarified that any CSE funding allocated to Snow Days this October is for 2019 • Gordon suggested opening up an RFP for this December weekend in 2019 • Davis agreed • Davis clarified that on August 7th Council is going to vote on approving this funding • Davis asked if there is a timeline for when the plan is going to be final so it can be reviewed CSE Minutes July 11, 2018 Page 5 of 6 August 7, 2018 - Page 153 of 17 • Davis noted that Council's feedback at the July 3rd meeting was there is not enough information to move forward • Vlaar said she is working with Highline and Vail Resorts on the plan • Davis asked what the CSE can do to help • Vlaar asked to help her understand what they need to focus on while creating the plan • Davis said during the day activation would be key • Gordon said the concert talent needs to be high quality for both nights in order to keep people overnight • Vlaar said it is important to identify the audience that we are trying to attract to the event this weekend • Waniuk said she will provide historical Snow Days information to CSE Review 2018 Community Survey Results: Please see presentation for further details. • Valenti asked if the code on the survey is a one and done • Vlaar said yes and anyone can take the survey • Gordon said you can take it multiple times but must use a different code each time • Waniuk noted that the results are very similar to the previous community survey • Waniuk noted that there were many comments advocating for more winter events • Waniuk said there were many negative marijuana use comments at concerts in Solaris • Gordon said it is important to keep the bigger picture in mind, specifically stating that over 80% of respondents are very happy with the current events New Business and Community Input: • Wadey clarified that the August 8th CSE meeting starts at 8:OOam • Waniuk said yes, she will send an updated calendar invite • Waniuk said the VLMDAC had a focus group roundtable with teens • Waniuk added the ideas that came out are a color run, night glow stick event, and a GoPro Mountain Games event that is geared toward the teen age group • Gordon noted that Bravo! Vail has free concerts at the Chapel and at the Vail Ale House Motion to adjourn at 10:21am. M/S/P: Wadey/Biszantz/Unanimous. Motion passed 7-0 CSE Minutes July 11, 2018 Page 6 of 6 August 7, 2018 - Page 154 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: May 2018 Vail Business Review ATTACHMENTS: Description May 2018 Vail Business Review TOWN OF 1 X41 August 7, 2018 - Page 155 of 17 TOWN OFD 75 South Frontage Road West Vail, Colorado 81657 vailgov.corn Vail Business Review May 2018 August 1, 2018 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of May. Overall May sales tax increased 23.6% with retail increasing 21.3%, lodging increased 34.4%, food and beverage increased 32.6%, and utilities/other increased by 5.9%. Excluding the out of town category; sales tax for the month of May was up 24.7%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator August 7, 2018 - Page 156 of 17 May TOWN OF VAIL BUSINESS REVIEW TOM OF VAIL- Sales Tax Newsletter May 2018 Sales Tax May 2017 Collections May 2018 Collections May ok Change Total VAIL VILLAGE Retail 62,650 72,181 15.21 Lodging 61,068 72,855 19.30 F & B 106,680 128,243 20.21 Other 2,175 2,468 13.47 Total 232,573 275,747 18.56 % LIONSHEAD Retail 10,169 13,035 28.18 % Lodging 33,645 44,011 30.81 F & B 20,401 34,146 67.37 % Other 2,903 1,852 -36.22 % Total 67,118 93,043 38.63 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 89,749 93,463 4.14 Lodging 13,648 30,606 124.25 F & B 29,826 45,811 53.60 Other 3,736 5,599 49.86 % Total 136,959 175,479 28.13 % OUT OF TOWN Retail 108,421 149,970 38.32 Lodging 1,893 707 -62.67 % F&B 475 556 17.10% Utilities & Other 113,407 119,520 5.39 Total 224,195 270,753 20.77 % 8/1/2018 10:32:06 AM emGovPower Page 1 of 2 August 7, 2018 - Page 157 of 17 May TOWN OFTOWN OF VAIL BUSINESS REVIEW VAIL Sales Tax Newsletter May 2018 Sales Tax TOTAL May 2017 Collections May 2018 Collections May yo Change Retail 270,989 328,649 21.28 % Lodging And Property Mgmt 110,253 148,178 34.40 Food and Beverage 157,382 208,756 32.64 Other 122,222 129,440 5.91 % Total 660,865 816,683 23.58 RETAIL SUMMARY May May May 2017 2018 yo Collections Collections Change RETAIL -FOOD 68,966 74,363 7.83 RETAIL -LIQUOR 20,454 22,171 8.39 RETAIL -APPAREL 31,950 38,129 19.34 RETAIL -SPORT 20,682 19,046 -7.91 % RETAIL -JEWELRY 6,075 6,949 14.39 RETAIL -GIFT 2,371 817 -65.57 % RETAIL -GALLERY 1,035 463 -55.29 RETAIL -OTHER 119,422 166,667 39.56 RETAIL -HOME OCCUPATION 34 44 29.49 Total 270,989 328,649 21.28 8/1/2018 10:32:07 AM emGovPowe r Page 2 of 2 August 7, 2018 - Page 158 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: June 2018 Sales Tax Report ATTACHMENTS: Description June 2018 Sales Tax Report TOWN OF 1 X41 August 7, 2018 - Page 159 of 17 MEMORANDUM August 1, 2018 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: June 2018 Sales Tax Vail will collect an estimated $38,500 in additional June sales tax to bring collections up to $1,648,438. June will be up 18.6% or $258,456 from June 2017 and up 13.0% or $189,862 from budget. Year to date will be up 5.2% or $748,310 from 2017 and up 2.5% or $364,678 from budget. August 7, 2018 - Page 160 of 17 Month 2006 2007 2008 2009 2010 2011 2012 Town of Vail Sales Tax Worksheet Estimate 8/1/2018 2013 2014 2015 2016 2017 Budget 2018 Collections Budget Variance % Change from 2017 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,711,555 3,589,798 (121,757) -3.64% -3.28% February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,692,592 3,693,323 3,811,089 117,766 3.21% 3.19% March 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,642,407 4,057,967 4,158,205 100,238 14.16% 2.47% April 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,089,749 1,386,780 1,302,300 1,220,545 (81,755) -11.99% -6.28% May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 659,475 656,359 816,683 160,324 23.84% 24.43% June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,458,576 1,648,438 189,862 18.59% 13.02% Total 10,513,038 11,318,026 12,014,656 10,182,453 10,279,371 11,303,175 11,669,932 12,719,717 13,790,466 14,542,489 14,773,103 14,496,448 14,880,080 15,244,758 364,678 5.16% 2.45% July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,215,649 2,318,094 August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,863,949 1,893,544 September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,406,484 October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 936,954 950,679 November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 997,716 1,002,771 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,695,305 3,594,348 Total 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 26,046,000 August 7, 2018 - Page 161 of 173 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: July 2018 Revenue Update ATTACHMENTS: Description July Revenue Update TOWN OF 1 X41 August 7, 2018 - Page 162 of 17 TOWN OF VAIL REVENUE UPDATE August 7, 2018 Sales Tax Upon receipt of all sales tax returns, June collections are estimated to be $1,648,438 up 18.6% from last year and up 13.0% compared to budget. Year to date collections of $15,244,758 are up 5.2% from prior year and up 2.5% from budget. Inflation as measured by the consumer price index was up 2.9% for June. The annual budget totals $26.0 million. Real Estate Transfer Tax (RETT) RETT collections through July 31 total $4,352,746 up 22.9% from this time last year. Sales from the Lion have boosted RETT revenue so far this year. Without those sales, RETT is up 9% from prior year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through July 31 total $1,196,957 compared to $1,010,638 from this time last year. The annual budget totals $1,975,900. Summary Across all funds, year-to-date total revenue of $41.0 million is up 7.0% from amended budget and up 6.0% from prior year. August 7, 2018 - Page 163 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proposed future meeting agenda topics ATTACHMENTS: Description MEMO Proposed Future Meeting Topics TOWN OF 1 X41 August 7, 2018 - Page 164 of 17 rowN OFD } Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: August 7, 2018 Subject: Proposed agenda topics for future meeting agendas The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Vail Town Council Meetings Topics & Times subject to change "Time of Day" August 21, 2018 Budget Retreat Afternoon meeting Ord. No. 12 - VailPoint Rezoning - 2nd Reading & Public Hearing Ord. No. 13 - Amendment to Parking Map - 2nd Reading & Public Hearing Ord. No.1 4 - Commercial Ski Storage - 2nd Reading & Public Hearing Comprehensive Open Lands Plan Review Adjourn for Hot Summer Nights September 4, 2018 morning est. 6:30 pm Adopt latest Building Codes Civic Area Plan Update Proclamation National Library Card Registration September 18, 2018 evening evening evening VLMD Meeting - 2019 Budget October 2, 2018 afternoon CDOT Presentation about 1-70 improvements - Director Michael Lewis & Josh evening Laipply October 16, 2018 Proclamation National Friends of Library Proposed Future Topics for Council Meetings evening BUDGET ITEMS First Draft Town Manager's Budget Budget Ordinance - First Reading & Second Reading Ordinance Mill Levy - First Reading & Second Reading VLMD / TOV Budget Resolutions VRA Budget Resolution Supplemental Budget Ordinance - First Reading OTHER Review Vail Golf & Nordic Clubhouse Golf and Events season Review Vail Municipal Building Remodel Plans 6 -Nov 20 -Nov / 4 -Dec 20 -Nov / 4 -Dec 20 -Nov 4 -Dec 4 -Dec / 18 -Dec TBD TBD August 7, 2018 - Page 165 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Slifer Fountain Repair Update ATTACHMENTS: Description Memo Slifer Fountain Repair Update 080718 TOWN OF 1 X41 August 7, 2018 - Page 166 of 17 TOWN OF VAIL' Memorandum To: Vail Town Council From: Department of Public Works Date: August 7, 2018 Subject: Town Council Update — Slifer Fountain Repair I. BACKGROUND On February 20, 2018 staff presented the breakdown of the cost of construction for various portions of work connected with improvements to the Slifer Square area. Included in the breakdown was a bid alternate of $1.2 M to fully redesign and reconstruct the Slifer Square Fountain. The Town Council determined it was not appropriate to proceed with the full redesign and reconstruction of the fountain and directed staff to evaluate means of repairing the fountain to correct the leaks which exist. Staff prepared and issued a Request for Proposals for design/build services to firms specializing in fountain construction on May 3, 2018. Two proposals were received and evaluated and neither were responsible. Staff has gathered information in regards to the proper method to repair the fountain. The method involves removal of the stone cobble and wall veneer from the fountain basins and walls; repairing cracks and defects in the concrete; installing new waterproofing system; and installing new flagstone basin floors and wall veneer to match the surrounding walls in the area. Staff is finalizing a negotiated price with Icon Inc., the contractor performing the remainder of the work in Slifer Square, to implement the above mentioned process. The price will be available at the time of the Town Council update. There are sufficient funds in the Slifer Square capital budget to complete the fountain repairs. Staff and contractor are prepared to perform the work this fall. II. PUBLIC SAFETY CONSIDERATIONS While designed for aesthetic enhancement, Slifer Fountain has also become a popular destination for locals and visitors who engage in wading and water play activities. These activities include visitors climbing and jumping from boulders into the water basins. Due to these increased activities, and for our concern for public safety, signs have been installed on the fountain perimeter which prohibit, playing, climbing and wading in the fountain. Currently, staff is proceeding in the direction indicated by the Town Council on February 20, 2018 to repair the fountain without redesign or removal of the large boulders. A change to the current direction will postpone the repairs to the Slifer Fountain until the spring 2019 construction season and increase the scope of work to be performed. August 7, 2018 - Page 167 of 17 III. STAFF RECOMMENDATION Prior to proceeding staff wanted to make the Town Council aware of the concerns relating to the project. The staff recommendation is to continue with the use of signage to restrict activities in the fountain. Town of Vail Page 2 August 7, 2018 - Page 168 of 17 TOWN OF 1 X41 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Council Committee Discussion PRESENTER(S): Dave Chapin, Mayor BACKGROUND: Discussion about council representation on various committees including non profit organizations. ATTACHMENTS: Description Council Committee Appointments 2018-2019 August 7, 2018 - Page 169 of 17 Town of Vail Council Committee Appointments / Task Force Appointments and Representatives 2018 - 2019 Below is a list of all committees and task forces to which Council members have been appointed or for which they have volunteered from 2018 until 2019. Committee / Task Force Council Member/s or Representative/s (2018 - 2019) Meetings Times 1 NWCCOG (Northwest Colorado Council of Governments) 2 NWCCOG - Water Quality / Quantity Committee 3 CAST (Colorado Association of Ski Towns) 4 VRD (Vail Recreation District) / Council Subcommittee 5 Bravo! Vail Valley Music Festival 6 Channel 5 Vail Valley Community Televison Board 7 Vail Valley Exchange / Sister Cities Vail Youth Recognition Award 8 Eagle County Regional Transportation Authority (ECO) 9 TOV Open Space / Charter Committee 10 Betty Ford Alpine Garden Foundation 11 Vail Local Marketing District Advisory Council (Statutory authority allows for Council appointment) 12 Vail Child Care Center 13 Donovan Park Pavilion Patty McKenny meets quarterly Town Clerk Kim Langmaid meets quarterly Greg Clifton meets 5 x annually at different locations throughout the State Greg Moffet meets as needed Jen Mason Greg Clifton Travis Coggin meets 5 times per year Mike Griffin IT Staff Jenn Bruno Jen Mason - alternate Jenn Bruno Kevin Foley, alternate Jenn Bruno Greg Clifton Jen Mason Dave Chapin, alternate Jenn Bruno Dave Chapin, alternate Krista Miller HR & Safety Director Diana Donovan Patty McKenny Donovan Management Company (Laurie Asmussen) meets every other month - not regularly meets as needed meets quartelry meets as needed random meeting times meets third Thursday 8:30 am - 11:30 am meets monthly as needed 8/2/2018 Page 1 A..,,...4 7 '')ni 1711 Town of Vail Council Committee Appointments / Task Force Appointments and Representatives 2018 - 2019 Committee / Task Force Council Member/s or Representative/s (2018 - 2019) Meetings Times 14 1-70 Transportation Corridor Coaltion 15 Vail Economic Advisory Council 16 Economic Council of Eagle County 17 EGE Air Alliance 18 Colorado Municipal League - Policy Committee (standing committee that develops the League's legislative program; composed of municipal member representatives) 19 Vail Parking & Transportation Task Force (Advisory Group) 20 Rotary Club of Vail 21 1-70 West Vail Pass Auxiliary Lanes Project / Project Leadership Team 22 Housing Subcommittee Greg Clifton - Exec Committee Greg Hall - staff Greg Moffet Travis Coggin Greg Moffet Mia Vlaar, alternate Greg Moffet Greg Moffet Jenn Bruno, alternate Dave Chapin Jenn Mason all council members Dick Cleveland Jenn Bruno Greg Moffet meets second Tuesday monthly 8 am - 10 am meets second Tuesday monthly 8 am - 10 am meets quarterly meets first Monday monthly 3 pm - 5 pm meets 2-3 times per year meets as needed see meeting listing below this appointment needs to be confirmed by Town Council since Dick is no longer a council member created at 3/20/18 council meeting meet with VLHA periodically 8/2/2018 Page 2 n..,,. .,.+ 7 01110 171 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: CRS 24-6-402(4)(a)(b)(e) — to discuss the purchase or acquisition of real estate, and to develop a strategy and instruct negotiators Regarding: the 6 West Housing development, the La Cantina Lease Agreement and Potential Lease Agreement for Unit 2 VVI phase V PRESENTER(S): Matt Mire, Town Attorney August 7, 2018 - Page 172 of 17 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:30 p.m. TOWN Of UAIL August 7, 2018 - Page 173 of 17