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Home My WebLink About2018-08-21 Agenda and Supporting Documentation Town Council Afternoon AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Grand View at Lionshead Parking Structure 8:30 AM, August 21, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Light Breakfast will be served at 8:00 am 2. Presentations / Discussion 2.1. 2019 Budget Preview 240 min. Presenter(s): Greg Clifton, Town Manager and Kathleen Halloran, Finance Director Action Requested of Council: Provide feedback to staff in preparation for the 2019 budget Background: The budget preview meeting kicks off the annual budget process, which after multiple Council meetings on various budget topics culminates in two readings of a budget ordinance later in the year. Staff Recommendation: Provide feedback to staff on preliminary revenue assumptions and long term capital planning. 3. Break 3.1. Break 10:30 am - 10:45 am 4. DRB / PEC Update 4.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 5. Information Update 5.1. July 2018 Al PP Meeting Minutes 5.2. CSE meeting minutes DRAFT from August 8, 2018 5.3. VLHA Meeting Results 6. Matters from Mayor, Council and Committee Reports 7. Executive Session 7.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402 (4)(b) - to receive legal advice on specific legal questions; Regarding Quasi Judicial decision making; 2) C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, 5 min. 20 min. August 21, 2018 - Page 1 of 82 acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: 6 West. Presenter(s): Matt Mire, Town Attorney 8. Recess 8.1. Recess at 1:00 pm Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. August 21, 2018 - Page 2 of 82 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2019 Budget Preview PRESENTER(S): Greg Clifton, Town Manager and Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Provide feedback to staff in preparation for the 2019 budget BACKGROUND: The budget preview meeting kicks off the annual budget process, which after multiple Council meetings on various budget topics culminates in two readings of a budget ordinance later in the year. STAFF RECOMMENDATION: Provide feedback to staff on preliminary revenue assumptions and long term capital planning. ATTACHMENTS: Description preview memo etc August 21, 2018 - Page 3 of 82 August 21, 2018 - Page 4 of 82 BUDGET PREVIEW 1 Agenda • Introduction: Greg Clifton • Guest speaker: Tim Gagen • Budget Philosophies • Reserves • Capital plan Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 5 of 82 TOWN OF VA� BUDGET PREVIEW 1 Budget Philosophies • Budget will reflect the town's vision and support the Council Action Plan • Revenues are projected conservatively using analytical processes • General Fund reserves of at least 25% of budgeted revenue; Staff recommends increasing to 30% • Town develops a five year financial projection for all major funds, including a long-term capital improvement plan • The town will operate within annual revenue streams • Sales tax split between the General Fund and Capital Projects Fund is recommended to stay at the current split of 62% to the General Fund and 38% to the Capital Projects Fund Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 6 of 82 TOWN OF VA� BUDGET PREVIEW 1 Budget Philosophies • Town has generally adopted a 'save and pay' approach toward its capital projects and programs; no debt outside of Renewal Authority (TIF) • Importance of reserve fund balances is to enable the town to withstand unforeseen events and economic downturns • The annual budget process is thorough and comprehensive, allowing for informed appropriations in accordance with fiscal policies and objectives Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 7 of 82 TOWN OF VA� Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 8 of 82 TOWN OF VA� BUDGET PREVIEW 1 Revenue Sources 2019 Total Revenue Sources: $66.2M Property and Ownership Tax 7% Ski Lift Tax and Franchise Fees 9% Earnings on Investments 1% Transfer from VRA 2% Town of Vail 1 Finance 1 8/21/2018 Rent, Fines & Miscellaneous 7% Charges for Services 3% Real Estate Transfer Tax 10% Licenses and Permits 4% Intergovernmental Revenue 5% Transportation Centers 8% August 21, 2018 - Page 9 of 82 TOWN OF VAIL. BUDGET PREVIEW 1 Revenue Projections Revenue Item % change from Forecasted 2018 Sales Tax + 2.5% II $27.OM"IIIIM RETT + 3.0% $6.3M Lift Tax + 1.6% $5.0M Parking + 3.9% $5.4M Property Tax - 10.4% $4.8M Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 10 of 82 TOWN OFD BUDGET PREVIEW 1 Revenue Projections 30.0 25.0 20.0 ■ Actual 15.0 Budget 10.0 5.0 Sales Tax Collections (in millions) 2013 2014 2015 2016 2017 2018 Forecast 2019 Proposed Budgeted Incr/(Decr) 4.5% 5.0% 2.5% 1.8% -0.9% 1.8% 2.5% Actual Incr/(Decr) 9.7% 8.6% 5.3% 2.5% -0.7% 2.9% Budget vs. Actual Town of Vail 1 Finance 1 8/21/2018 3.6% 2.8% 0.7% 0.2% 1.1% August 21, 2018 - Page 11 of 82 TOWN OF VA BUDGET PREVIEW 1 Revenue Projections 8 N a 0 Actual Budget 7 6 5 4 — 3 2 — 1 — RETT Collections (in millions) 2013 2014 2015 2016 2017 2018 Forecast 2019 Proposed Budget Incr/(Decr) -29.0% 24.9% -9.6% -6.7% -14.5% -3.4% 3.0% Actual Incr/(Decr) 11 ='• -3.4% Budget vs. Act 11.3% 4.9% 6.8% 0.0% Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 12 of 82 TOWN OF VARA BUDGET PREVIEW 1 Revenue Projections 80.00 70.00 60.00 50.00 ■ Actual 40.00 Budget 30.00 20.00 10.00 Total Revenues (in millions) 2013 2014 2015 2016 2017 2018 Forecast 2019 Proposed Budgeted Incr/(Decr) -4.6% 16.6% -2.7% -2.3% 5.3% 2.1% -2.2% Actual Incr/(Decr) -2.5% 20.8% 4.9% -0.7% - 0.8% 2.5% Budget vs. Act 2.1% 4.2% 7.6% 1.6% - 6.1% 0.4% Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 13 of 82 TOWN OF VAIL/ BUDGET PREVIEW 1 Revenue Projections • Other Major Sources of Revenue: • Construction Use Tax • Property Tax — will be impacted again from Gallagher Act • Lift Tax • Construction Fees • Parking Revenues Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 14 of 82 TOWN OF VA� BUDGET PREVIEW 1 Operating Expenditures Town of Vail 1 Finance 1 8/21/2018 TOWN OFtql.) August 21, 2018 - Page 15 of 82 BUDGET PREVIEW 1 Operating Expenditures Where the Money Goes 2018 Amended Budget $43.1M Facilities & Fleet Maintenance 10% Transportation &_ Parking 15% Parks & AIPP 4% Public Works & Streets 11% Contributions, Marketing, & Specials Events Library/ 7% 2% Town of Vail 1 Finance 1 8/21/2018 Health & EHOP 1% Police 11% Public Safety Communications 6% Fire 11% \Town Officials 4% Comm Dev & Housing Dept 7% Administrative Services & Risk Management 11% August 21, 2018 - Page 16 of 82 TOWN OF VA� BUDGET PREVIEW 1 Operating Expenditures 2019 Proposal will include: • Staff and compensation recommendations set for September 18th Council meeting • Operating expenditures will be presented to Council at the November 6th meeting with a first draft of the Town Manager Budget Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 17 of 82 TOWN OF VA� Town of Vail 1 Finance 1 8/21/2018 TOWN OF August 21, 2018 - Page 18 of 82 BUDGET PREVIEW 1 5 Year Capital Plan • Revenues within the Capital Fund are used for capital projects as identified through the Capital Improvement Plan (CIP). • A well written CIP ensures that the physical assets of the Town are maintained or improved at a level adequate to (1) protect the Town's capital investment; (2) minimize future maintenance and replacement costs; and (3) meet the growing needs of the Vail community. • The priorities the departments, boards & commissions and Town Council are collectively considered in the Plan. Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 19 of 82 TOWN OF VA� BUDGET PREVIEW 1 5 Year Capital Plan • The CIP process identifies projects based upon priorities of occurrence over the next five years ... some projects are identified but not prioritized within the five year window • The CIP is a budgeting and planning tool ... only those projects and programs identified in the upcoming fiscal year (2019) would be proposed for appropriation Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 20 of 82 TOWN OF VA� BUDGET PREVIEW 1 5 Year Capital Plan A look at average annual capital spending over the next 5 years: Annual Maintenance Parks & Landscape Operations Capital Projects Total Town of Vail 1 Finance 1 8/21/2018 Capital Projects Fun $ 4.5M n/a $1O.4M $14.9M 1r$ 1.5M $ 1.8M $ 3.5M $ 6.8 M IP n/a $ 6.OM n/a $ 1.8M $2.5M $16.4M $2.5M $24.2M August 21, 2018 - Page 21 of 82 TOWN OFVA� BUDGET PREVIEW 1 5 Year Capital Plan Capital projects have been prioritized: Priority Timetable Nature of Project A fiscal budget year Identified as top prioity by Council B 1-3 years out essential project LC 3-5 years out desirable project D when budget allows; identified project to meet projected needs; future project; not likely listed as "Unfunded" to occur within 5 years Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 22 of 82 TOWN OF VAIL BUDGET PREVIEW 1 5 Year Capital Plan Notable projects over the past few years: • InDeed Housing Program (2018) $7.2M ($3.4M funded from Fee in Lieu / $3.8M funded from CPF) • Sandstone Underpass (2017-2018) $8.2M VRA / $21.3M CDOT • Red Sandstone Parking Garage (2018-2019) $9.1M TOV / $4.5M Vail Resorts / $1.5M Eagle County School District • East Vail Fire Station (2016) $3.6M • Chamonix Housing —(2016-2017) $19.5M ($17.7M repaid) • Vail Golf and Nordic Center (2016) $11.2M / $1.15M VRD Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 23 of 82 TOWN OF VA� BUDGET PREVIEW 1 5 Year Capital Plan Notable projects proposed for 2019: • Public Works Expansion ($13.5M over 2 years) CPF • InDeed Housing Program ($1.5M) per year; CPF • Phase 2 of Data Center remodel and network upgrades ($2.4M) CPF • Extensions to the Vail Valley Drive pathways ($800K) CPF • Main Vail Roundabout concrete "apron" ($250K) CPF • Parking equipment ($83K) CPF • Ford Park softball field shelter ($585K) RETT Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 24 of 82 TOWN OF VA� BUDGET PREVIEW 1 Unfunded Projects The largest unfunded projects over the next five years include: • Civic Area Plan Improvements • Municipal Complex • Main Vail and West Vail Round -about Reconstruction • Timber Ridge Redevelopment • Lionshead parking structure east entry improvements • Open Lands Plan implementation • Historical / Cultural Heritage Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 25 of 82 TOWN OF VA� Town of Vail 1 Finance 1 8/21/2018 TOWN OF August 21, 2018 - Page 26 of 82 BUDGET PREVIEW 1 Reserves: 10 Year History & 5 Year Projection 90 c 0 2 80 70 60 50 40 30 20 10 $80.1 $49.5 $47.5 $45.8 $45.3 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 27 of 82 mAII Other Conference Center Fund RETT Fund Capital Projects Fund General Fund Reserve Min TOWN OF VAIL. BUDGET PREVIEW 1 Capacity for Spending • Not enough cash reserves to fund all of these projects • Strategic plan for financing • Options include: > Incur debt > Save and Pay > Scale back on projects > New revenue sources Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 28 of 82 TOWN OF VA� BUDGET PREVIEW 1 Final Thoughts • Does Council agree with the standard budget philosophies and practices? • Does Council have comments on staff's preliminary revenue assumptions? • Are there changes Council would like us to consider as we bring the 5 -year capital projects budget forward? • Is there anything else you would like staff to be aware of as we build the budget? Town of Vail 1 Finance 1 8/21/2018 August 21, 2018 - Page 29 of 82 TOWN OFV� 2019 Budget Preview Session With Town Council Agenda I. Introduction — Greg Clifton II. Guest Speaker — Tim Gagen III. Budget Philosophies IV. Revenue Assumptions- Kathleen Halloran V. Reserves VI. 5 -year Capital Plan, TIF Long Term Plan VII. Additional discussion / Any potential impacts to the 2019 budget staff should be aware of? August 21, 2018 - Page 30 of 82 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Town Manager / Department Heads DATE: August 21, 2018 SUBJECT: 2019 Budget Preview I. SUMMARY The purpose of this meeting is to provide a high-level preview of the town's 2019 budget process and gather feedback from Council on preliminary budget assumptions. This feedback will be used for the creation of the 2019 draft proposed budget to be presented to Council on November 6th. The final budget ordinance reading is scheduled for December 4th. Please see Appendix A for the Budget Timetable outlining the meeting schedule for budget topics. 11. BACKGROUND During the 2019 budget development, departments are working to propose a budget that continues to strive for the goals and accomplish the initiatives stated in the Council Action Plan which is geared toward continuing Vail's leadership position. The 2019 budget will also focus on Town Council priorities as outlined in the Council Action Plan: To be the PREMIER international mountain resort community 4.•. eco • ENHANCE THE LOCAL ECONOMY: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. • GROW A BALANCED COMMUNITY: Engage our community on honoring our social, recreational, cultural, educational, and environmental values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town's continued success. August 21, 2018 - Page 31 of 82 • ELEVATE THE EXPERIENCE: Deliver on the promise, "VAIL, Like nothing on earth," that also supports "preserving our earth," in everything we do. • PRESERVE OUR NATURAL ENVIROMENT: Balance our economic, environmental, and social needs to deliver a sustainable community. In addition to the key initiatives in the Council Action Plan, there are standard budget philosophies and practices developed over time and agreed to or revised by Council that are used to develop the budget. Please see Appendix B for the Budget Philosophies. III. BUILDING THE BUDGET The base information to begin the budget process consists of revenue and fund balance projections. Fund balances have been adjusted to reflect budget appropriations that occurred mid -year. During 2018 Town Council adjusted budgeted expenditures that were not anticipated in the 2018 annual budget process. Other than the re -appropriation of capital projects carried over from the prior year, the following items impacted the current budget year: • $7.2 million was appropriated to address housing concerns by funding the purchase of deed restrictions • $310K cash plus in-kind was provided to the Colorado Classic • An additional $86K was awarded to the Burton US Open Snowboarding Championships • An additional $270K was awarded to revitalize the Snow Daze event in December While unanticipated funding requests may come in during the year, the annual budget process strives to forecast operating needs and capital improvements. Revenue: We have included a preliminary review of revenue assumptions (Appendix C) used as a basis for the projection of annual revenues. Revenue projections set the stage for direction given to the internal departments regarding annual operating expenditures. Staff is proposing a conservative approach to revenue projections based on the continued trend of a levelling off of revenue growth. A 10 -year lookback of major revenue to accompany the 2019 proposed projections are included in Appendix D. The town's 2019 budget is funded by a projected $66.2 million. Excluding the one time revenues in 2018 which included the sales of Chamonix housing units ($17.7M) and the Red Sandstone parking structure reimbursements from Vail Resorts ($4.5M) and Red Sandstone Elementary School ($1.5M), the $66.2M projection is a 2.2% decrease from the 2018 forecast and a decrease of 0.8% from the 2017 actual results. The below chart identifies the various sources of town revenue: Town of Vail Page 2 August 21, 2018 - Page 32 of 82 2019 Budgeted Net Revenue: $66.2M Property and Ownership Tax 7% Use Tax 3% Ski Lift Tax and Franchise Fees 9% Earnings on Investments 1% Transfer from VRA 2% Rent, Fines & Miscellaneous 7% Real Estate Transfer Tax 10% Licenses and Permits 4% Intergovernmental Revenue 5% Transportation Charges for Centers Services 8% 3% After the 2009 recession, Vail was able to quickly bounce back from a decline in revenues. Between 2010 and 2015, sales tax was growing at an average of 8.4% per year while total revenues were pacing at an average of 3.4% per year. Sales tax and overall revenue collections have since leveled off and have been trending flat year over year. Since 2015 sales tax growth averaged increases of less than a percentage per year with 2017 down 0.7% from 2016. Lack of snow and delayed business openings such as the Hotel Talisa (Vail Cascade) and the DoubleTree (Holiday Inn) impacted sales tax growth in 2017 and contributed to the slow- down. Vail's sales tax growth has also not kept pace with other mountain communities. Although Vail rebounded quickly after the Great Recession, other communities have continued to grow at a faster pace. The below chart is a year over year sales tax growth comparison between Breckenridge, Aspen, Steamboat, and Vail. Town of Vail Page 3 August 21, 2018 - Page 33 of 82 Sales Tax YTD Growth (June) 2017-2018 2016-2017 5 yr Breckenridge 10.38% 3.70% 8.80% 10.47% Steamboat 7.05% 3.60% 6.90% 7.55% Vail 5.20% -0.70% 2.50% 5.70% Aspen 5.00% 2.20% 6.70% 7.61% Town of Vail Page 3 August 21, 2018 - Page 33 of 82 All of this information has been considered in staff's proposed sales tax projection of a 2.5% increase over the 2018 forecast (a 5.5% increase from 2017 collections). Sales tax collections in 2018 are currently pacing 5.2% up from 2017 with the summer performance helping to offset a lackluster winter. If we conservatively forecast sales tax collections for the remaining portion of the year (July- Dec) to be flat with prior year, 2018 will end the year up 2.9% from 2017. The 2019 sales tax projection is proposed at a 2.5% increase from the 2018 forecast, assuming a similar trend of growth. RETT Tax is proposed at $6.3 million, an increase of 3% from 2018, based on a five year average. RETT typically fluctuates year to year, and no major redevelopment projects are included at this time. Parking revenues are proposed at $5.4 million, a 3.9% increase over 2018. Revenues from daily sales at the structures were projected using an average winter plus summer overnight collections. Pass sales include a nominal amount pass sales for the Red Sandstone parking structure. Property tax collections are estimated at $4.75 million, a 10.4% decrease from 2018. The projected tax revenue includes impacts from a reduction in residential taxes due to the Gallagher Amendment. The Gallagher Amendment reduces the residential multiplier from 7.2% to 6.2% and will impact the town's General Fund by $550,000 in 2019. We'II know more later this month when the assessor provides an estimate of valuations. If valuations have increased, we may have some offset to the Gallaher impact. Construction Use Tax is proposed at $2.2 million for 2019, a 12.4% increase over 2018, mainly due to anticipated projects such as Launch, Park Meadows and Lion View. Those project estimates were also included in the proposed 2019 construction permits and fees revenue of $2.1 million, a 9% increase over 2018. Operating Budget: Town operating expenditures are budgeted as part of the General Fund and make up the majority of all yearly expenses. While we don't have 2019 expenditures finalized as yet, the 2018 amended budget includes total operating expenses of $47.9 million. A breakout of operating expenses by department is provided in the chart below. Within the General Fund, 28% of spending is for public safety which includes Fire, Police, and Police Communications. Fifteen percent of the total is spent on transportation and parking, which includes the free bus system, operating the parking structures at Vail Village, Lionshead and Ford Park. Public Works accounts for 11 % of spending. This consists of daily repairs and maintenance of the town's infrastructure and support of special events but does NOT include any new capital or items that extend the life of the existing capital. Facility and fleet maintenance is 10% and includes daily repairs and maintenance of town owned buildings and equipment. This also does not include any new capital items. Town of Vail Page 4 August 21, 2018 - Page 34 of 82 Where the Money Goes Municipal Services by Area Employee Housing EHOP Program 1% Public Safety iiiCommunications Facilities & Fleet Maintenance 10% Parks & AIPP I 4% Public Works & Streets 11% Police 11% 6% Town Officials 4% Contributions, Administrative Marketing, & Special Community Services & Risk Events Library Development Management 7% 2% 7% 11% When making considerations for the 2019 expenditure budget, it is also useful to look at expenses by category. General Fund expenses can be divided into four major categories; salaries, benefits, contributions and special events; and all other. "All other" operating expenses consist of operating and maintenance fees, professional fees, contracts, office supplies etc. Where the Money Goes Municipal Services by Category All Other Operating ph Expenses 29% Salaries 48% Contributions, Marketing, Benefits Special Events 18% 5% Town of Vail Page 5 August 21, 2018 - Page 35 of 82 As a service organization, salaries and benefits typically represent nearly two-thirds of the total operating budget. During 2018, Town Council authorized a comprehensive review of the Town's compensation plan. Based on results from that review, staff will return to Council on September 18 for a discussion on the town's compensation philosophies and strategies for 2019. Proposed operating expenditures for 2019 will be presented to Council during the first draft of the Town Manager budget, scheduled for November 6. Reserves & Capital Plan Town reserves are projected to be $49.5 million at the end of 2018 down from $71.9M in 2017. After the recession the town focused on its core responsibilities, refrained from new major capital projects and built up the reserve levels to a high of $82.4M in 2016. The town has since used some of these reserves to fund events, housing, and other major capital projects including the construction of the four level parking structure at Red Sandstone elementary school. Other capital projects over the past five years that have been completed by the town utilizing cash include: • InDeed Housing Program (2018) $7.2M ($3.4M funded from Fee in Lieu collections) • Sandstone Underpass (2017-2018) $8.2M VRA; $21.3M CDOT Grants • Red Sandstone Parking Garage (2018-2019) $9.1M TOV / $4.5M Vail Resorts / $1.5M Eagle County School District • East Vail Fire Station (2016) $3.6M • Chamonix Housing —(2016-2017) $19.5M ($17.7M repaid from sales) • Vail Golf and Nordic Center (2016) $11.2M Staff has provided a preliminary five year capital plan. The capital plan has been updated to reflect new projects and revisions since the prior year. Outside of annual capital maintenance required for core services, capital projects are prioritized into three categories: Priority A for Council top priorities funded in the upcoming year; Priority B for essential projects 1 to 3 years out; Priority C for desirable projects 3-5 years out and Priority D are identified projects, but currently "unfunded" and not included in the 5 year capital plan. As in the previous capital worksheets, cost increases are highlighted in orange, new requests are highlighted in green, timing changes to projects in purple and items previously included as placeholders are highlighted in blue. New requests or changes to 2019 not previously listed in the 5 -year capital plan include: • InDeed Housing Program ($1.5M) per year (CPF) • Phase 2 of Data Center remodel and network upgrades ($2.4M) CPF • Extensions to the Vail Valley Drive pathways ($800K) CPF • Main Vail Roundabout concrete "apron" ($250K) CPF • Parking equipment ($83K) CPF • Ford Park softball field shelter ($585K) RETT • Renovation of Ford Park art cottage ($472K) RETT Town of Vail Page 6 August 21, 2018 - Page 36 of 82 Renovations to Slifer Square Plaza are budgeted in 2018 with the original scope of project. Based on Council feedback, this project will be brought back for consideration of added scope and cost. Any added cost estimates are not included at this time. The five-year capital plan also includes $13.5M (over a two year span 2019-2020) for an expansion and remodel of the public works shop complex as outlined in the public works master plan. This plan is a project which sets the stage for a phased expansion overtime. Critical to the plan is to ensure that the expansions to the shop meet the needs of the department and the changing operations, such as electrified buses. The last masterplan for the shop was completed in 1994. The ensuing programs being considered are a shop building expansion, system upgrades, ADA upgrades, additional employee housing, covered cold storage and the expansion of the shop yard foot print to the north, project staging and space, snow dump expansion, photovoltaic array as major GHG emission offset, a left turn lane on the frontage road, hazard mitigations and visual screening. A majority of town -owned facilities and amenities have been renovated in the past five years with the exception of the municipal building and the public works shops/admin buildings. The municipal building renovation was previously included in the budget, but was moved to the "unfunded" list in 2018 with an approximate cost of $20.0M - 25.0M to be included as part of the Civic Area Master Plan. While total reserves at the end of 2018 are projected to be $49.4 million, not all of that is available for new capital projects. Some of the funds such as Heavy Equipment, Health Insurance and Dispatch Services cannot be spent for anything other than their specific designation. In addition, the Vail Reinvestment Authority funds are restricted to capital improvements within the district, and the RETT Fund is restricted for parks, recreation, environmental sustainability, forest health and open space acquisition. The Capital Projects Fund is typically the only source of funding used for capital projects that fall outside of these restrictions. While the Vail Reinvestment Authority is another source of funds for projects in the district, there will not be significant funds available until 2023 due to the Sandstone Underpass project and the new parking structure at Red Sandstone Elementary. The VRA does have debt capacity however, for future projects such as improvements resulting from a Civic Area Master Plan. On the topic of reserves, staff is proposing to increase the General Fund reserves requirement to 30% of General Fund revenue from the current 25%. Although the town maintains a healthy reserve balance, increasing the reserve requirement will help ensure the town can maintain its high level of operations during an economic downturn or an impactful incident. Town of Vail Page 7 August 21, 2018 - Page 37 of 82 ACTION REQUESTED The feedback given during this work session will help establish a foundation from which to build the 2019 budget, and is not considered an "approval" of any particular item within the budget. Upcoming budget presentations as outlined in the timetable (Attachment A) will provide more opportunities for adjustments. However, in order to give direction to departments in beginning to build their budgets, staff is requesting feedback on the following: 1. Does Council agree with the standard budget philosophies and practices? 2. Does Council have comments on staff's preliminary revenue assumptions? 3. Does Council agree to increase the General Fund fund balance reserve minimum from 25% of revenues to 30%? 4. Are there any capital projects you would like staff to include in the budget proposal? 5. Is there anything else you would like staff to be aware of as we build the budget? Town of Vail Page 8 August 21, 2018 - Page 38 of 82 Attachment A Aug Sep Oct Nov Dec 2019 Budget Retreat- Special Meeting 0 Draft Town Manager Budger Presented to Council August 21, 2018 November 6, Staff Prepares Proposed Department Budgets • First Reading of 2019 Budget Ordinance August 22, 2018 - September 14, 2018 November 20, 2018 Town Manager Reviews Department Proposed Budgets • Second Reading of 2019 Budget Ordinance September 17, 2018 - September 28, 2018 December 4, 2018 August 21, 2018 - Page 39 of 82 APPENDIX B Budget Philosophies There following standard budget philosophies and practices have been developed over time and are agreed to or revised by Council and then used to develop the budget. ■ Budget will reflect the town's vision and supports the Town Council's areas of strategic focus ■ Revenues are projected conservatively using analytical processes ■ When appropriate, new programs are funded by new or increased revenues or reallocation of existing revenue ■ General Fund reserves of at least 25% of budgeted revenue; Staff recommends increasing to 30% ■ Town develops a five-year financial projection for all major funds, including a long-term capital improvement plan ■ The town will operate within annual revenue streams (expectation of "break-even"), with the exception of Extraordinary Event funding from reserves ■ The sales tax "split" between the General Fund and Capital Projects Fund is set by ordinance, subject to annual review. Currently, staff recommends maintaining the current "split" of 62% to the General Fund and 38% to the Capital Projects Fund. At year end, any sales tax collections over the budgeted amount go entirely to the Capital Projects Fund. ■ Fund balances shall be adequate to cover short-term fluctuations in revenues, emergencies, and planned future expenditures. 1. Does Council agree with the current standard budget philosophies and practices? 2. Does Council have any revisions to the standard budget philosophies and practices? August 21, 2018 - Page 40 of 82 APPENDIX C 2019 Preliminary Revenue Assumptions Sales Tax 2019 is proposed at $27.0M, a 2.5% increase from 2018 forecast and up nearly 5.5% from 2017 actual. 2018 sales tax collections are currently up 5.2% through June. Summer results are encouraging, with June up 18.6% from the prior June. Destimetrics has reported Vail's summer occupancy up 5% compared to the "industry" up 3% and ADR (Avg. Daily Rate) increase of 2% flat with competitors. In total, RevPar for Vail (combined occupancy and rate) is up 7% compared to industry, up 5%. The sales tax "split" proposed is unchanged at 62% General Fund and 38% Capital Projects Fund. RETT 2019 proposed at $6.3M, a 3% increase from 2018 forecast, and flat with 2017. Five year average annual growth is 3.2%. Year-to-date collections are tracking 13% up from prior year due to sales at the Lion. Otherwise, YTD is trending up 9% with 2017. Construction Use Tax 2019 proposed at $2.2M, a 12.4% increase from 2018 forecast and up 27.5% from 2017 actuals. The 2019 projection is based on a 2 year average, but also includes estimates for Lion View, Park Meadows and Launch projects. Property Tax 2019 proposed at $4.8M, a decrease of 10.4% from 2018. The General Fund will lose approx. $550K in 2019 from further reductions based on Gallagher Act. In 2018, the multiplier on residential properties was reduced from 7.96% to 7.2%. In 2019, that multiplier will be reduced to 6.2%. There may be increases to valuations that will help to offset the Gallagher impact; we'll know more later in August when the assessor sends out the preliminary valuations. Lift Tax 2019 proposed at $5.0M, a 1.6% increase from 2018 forecast and a 6.7% increase from 2017 actuals. This is assuming an average winter season rather than the 2017 Not including 2017, the historical five-year average growth was 8% per year. Construction Fees 2019 Construction Fees are proposed at $2.1M, an 8.9% increase from 2018 forecast, and a 26.6% increase from 2017 actuals. Year to date collections of $1.4M are up 46% from the prior year. 2019 is based on a 5 year average plus estimated fees from Launch, Park Meadows, and Lion View projects. Parking 2019 proposed at $5.4M, based on 2016 actuals plus summer overnight parking and a nominal amount for pass sales at Red Sandstone structure. This is a 3.9% increase over 2018. August 21, 2018 - Page 41 of 82. Major Revenue Analysis 2018 Proposed Budget APPENDIX D August 21, 2018 - Page 42 of 82 % from 2017 % from Forecast 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 2019 Actual Actual Actual Actual Actual Actual Actual Actual Actual Amended Forecast Proposed Comments General Sales Tax 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,763,244 25,591,483 26,046,000 26,339,793 27,000,000 2019 proposed at a 2.5% increase from 2018 forecast, or 5.5% increase from 2017 actuals; YTD collections as of June are up 5.2% from 2017; 2018 forecast would end the year up 2.9% from 2017 -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 2.5% -0.7% 1.8% 2.9% 2.5% RETT Tax 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,843,356 6,313,611 6,100,000 6,100,000 6,283,000 2019 anticipates 3% growth from 2018 (5 year average annual growth is 3.2%) -72.4% 176.5% -36.6% 23.8% -13.3% 44.9% 1.7% -1.8% -7.7% -3.4% -3.4% 3.0% Parking Revenue 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 5,230,062 4,902,756 5,147,900 5,222,900 5,426,000 2019 based on 2016 actuals (2017 was lower than normal); 2019 also includes summer parking 5.7% 1.2% -20.1% -14.2% 20.7% 17.9% 9.3% 5.7% -6.3% 5.0% 6.5% 3.9% based on 2018 actuals and a nominal amount of pass sales at Red Sandstone structure Property & Ownership Tax 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,911,842 4,940,193 5,300,000 5,300,000 4,750,000 2019 decrease based on Gallagher reduction of residential multiplier from 7.2% to 6.2% 4.6% 9.9% 1.6% -17.4% 1.7% 0.1 % 0.7% 11.9% 0.6% 7.3% 7.3% -10.4% We will know more late in August from Assessor's first estimate of valuations Lift Tax Revenue 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 5,032,970 4,708,765 4,944,200 4,944,200 5,025,000 2019 proposed at a 1.6% increase from 2018 and a 6.7% increase from 2017 actuals -7.0% 10.2% 5.1 % -2.7% 16.7% 15.1% 9.5% 5.6% -6.4% 5.0% 5.0% 1.6% Assuming an average winter season rather than the lackluster performance of 2017. Construction Fees 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,552,569 1,628,471 1,619,321 1,891,960 2,061,207 2019 is a 9.4% increase from 2018 budget, based on 5 year average plus Launch, Park Meadows -64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.3% -20.4% 4.9% -0.6% 16.2% 8.9% and Lion View projects; 2018 collections of $1.4M is trending up 46% YTD from PY Construction Use Tax 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,688,841 1,740,754 1,975,900 1,975,900 2,220,000 2019 based on two year average plus estimated collections from Lion View, Park Meadows 17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1% -23.9% 3.1% 13.5% 13.5% 12.4% and Launch projects; 2020 based on 5 year average Other Taxes 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,812,997 1,803,508 1,878,472 1,905,000 1,904,400 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. -6.0% 10.7% 5.6% -7.4% 3.8% 5.6% 3.1% -3.9% -0.5% 4.2% 5.6% 0.0% Federal / County Grants 203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 184,827 169,883 1,633,406 1,633,406 695,000 2018 includes $700K CDOT Water Quality "TAP" grant; $675K bus grants and $135K state grant N/A 1757.6% -57.8% -42.6% -91.0% -45.6% -67.9% 21.4% -8.1% 861.5% 861.5% -57.5% for water quality improvements at PW Shops 2019 federal grant for buses and ERWSD share of Dowd Junction path reconstruction Earnings on Investments 460,234 330,216 539,541 492,015 426,975 674,027 271,896 191,992 563,885 217,698 217,698 241,616 Based on available fund balance and investment returns assumed at 0.7% -75.0% -28.3% 63.4% -8.8% -13.2% 57.9% -59.7% -29.4% 193.7% -61.4% -61.4% 11.0% Rental Income 912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 1,019,509 1,027,199 1,064,138 1,064,138 1,092,352 Includes Donovan Pavillion at $330K; employee housing rentals and parking structure leases -4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -0.9% 0.8% 3.6% 3.6% 2.7% E911 and Interagency Dispatch 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,918,590 2,008,451 2,042,068 2,042,068 2,082,909 Funding by E911 Authority Board and participating agencies 14.9% 0.2% 2.6% -2.2% 3.5% -2.6% -1.8% 1.2% 4.7% 1.7% 1.7% 2.0% 2019 Red Sandstone parking garage Vail Reinvestment Authority Transfers - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 3,546,063 4,179,718 4,202,023 4,202,023 1,550,000 N/A 565.7% -24.8% -65.6% 65.5% -9.6% 28.6% 17.9% 0.5% 0.5% -63.1% Sale of Chamonix Housing Units - 17,693,900 17,693,900 Project Reimbursment Red Sandstone - 5,800,000 5,800,000 $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structure All Other Revenue 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,305 7,783,483 7,358,044 6,188,318 5,803,679 5,865,200 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare -24.8% 62.9% -18.8% -26.9% 0.0% 59.2% 27.3% -18.7% -5.5% -15.9% -21.1% 1.1% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. It may also include use of Traffic Impact fees or Holy Cross Community Enhancement Funds Total Revenue % compared to Prior Year 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 67,480,345 66,936,720 91,853,343 92,136,664 66,196,684 -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -0.7% -0.8% 37.2% 37.6% -28.2% -2.2% Without one-time Chamonix sales & RSES reimbursement & Fed'I grants August 21, 2018 - Page 42 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan Project timing changed from prior 5-year plan Revisions / newly added project ■ * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Revenue 3% 3% 3% 3% 3% Total Sales Tax Revenue: $ 26,046,000 $ 26,046,000 $ 26,850,000 $ 27,656,000 $ 28,486,000 $ 29,341,000 $ 30,221,000 2019 at 2.5% increase from 2018 amended budget (5.5% increase from 2017 actuals); Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,897,000 $ 9,897,000 $ 10,205,000 $ 10,509,000 $ 10,825,000 $ 11,150,000 $ 11,484,000 Use Tax 1,975,900 $ 1,975,900 2,220,000 1,750,000 1,803,000 1,857,000 1,913,000 2019 based on two year average plus estimated for Lion View, Park Meadows, and Launch Projects; 2020 based on 5 year average then 3% increase Other County Revenue 260,302 $ 260,302 - - _ _ $260.3K reimbursement for radios from Eagle County Sheriffs Office, Eagle County Health Services District, and Avon Police Department Other State Revenue 83,691 $ 893,750 - 525,287 - - - Forecast includes $675K FASTER grant to cover 80% of two buses and $135K state grant transferred to CPF from RETT for PW runoff 2018: $83.7K DOLA grant for license plate readers (2 vehicles) and upgraded police intel sharing software; 2020: $525,287 CDOT bus grant Lease Revenue 159,135 $ 159,135 164,067 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Sales of Chamonix Housing Development Units 17,693,900 $ 17,693,900 -- - - - Sale of Chamonix Housing Units Project Reimbursement 6,989,416 $ 6,989,416 200,000 00,000 200,000 2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County School District; $50K Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from Liftside to Glen Lyon Office Building- see corresponding expense below; $1.1M use of Holy Cross Enhancements funds to be used towards Big Horn Rd and Intermountain during 2018; 2021: $1.5M from traffic impact fee for Vail Health/ Frontage Road Project; 2019-2023 $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project Timber Ridge Loan repayment 489,419 $ 489,419 463,171 463,129 463,086 463,043 462,999 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 38,723 38,723 92,899 74,292 33,167 22,039 77,436 0.7% rate assumed on available fund balance Total Revenue 37,587,486 38,397,545 13,345,137 13,685,775 14,988,320 13,856,149 14,301,502 Expenditures Capital Maintenance Bus Shelters 118,825 118,825 30,000 230,000 697,000 30,000 30,000 30,000 Annual maintenance; Re-appropriate for repairs to Spruce Way bus shelter and lights; 2020 Lionshead transit center Westbound Bus shelter Parking Structures 695,000 695,000 700,000 795,000 785,000 950,000 2018-2022 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2023 includes $200K for expansion joint replacement Welcome Center Interior 250,000 250,000 - - 100,000 - - 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks; 2021: Furniture replacement in Vail Village Welcome Center Children's Garden of Learning-Boiler replacement 12,800 12,800 - - - - - Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building Traffic Impact Fee and Transportation Master Plan Updates 233,482 233,482 -- - - - 2018: 20-year Transportation Master Plan to coincide with West Vail Master Plan and Civic Center Master Plan Neighborhood Bridge Repair 689,134 689,134 350,000 - 350,000 - - Major Bridge Repair Projects based on bi-annual bridge inspection; 2018: Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; 2019: Lupine Bridge Repair; 2021: Placeholder based on bridge inspection reports Facilities Capital Maintenance 476,000 476,000 393,000 372,500 523,500 489,500 615,000 2018 - 2022 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2018: Comm Dev kitchen update ($25K), transit offices skylight replacement ($50K); Buzzard Park repairs ($67.5K), PW and bus barn maintenance including window replacement($92K), PW admin carpet replacements ($50K)' library door replacement ($25K); 2019: PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof, skylight, and solar panel ($70K); 2020:PW garage door replacements ($50K), transit station skylight replacement ($50K); 2021: PW shops fire panel replacement ($40K), garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41 K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system $(75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K) Municipal Complex Maintenance 138, 798,000 255,000 335,000 2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive controls ($44K); 2020: Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling 205,000 units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K) August 21, 2018 - Page 43 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Donovan Park Pavilion 15,000 15,000 5,000 755,100 5,100 5,100 5,100 Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan Pavilion Street Light Improvements 147,057 147,057 75,000 75,000 75,000 75,000 75,000 Annual maintenance to street lights; LED light enhancements Capital Street Maintenance 1,220,000 1,220,000 1,225,000 1,345,000 1,225,000 1,405,000 1,350,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes Asphalt and Mill overlay ($575K) East Mill Creek Culvert Replacement - - - - - - Replacement of East Mill Creek culvert at Gold Peak and Vail Valley Drive Snowmelt Boilers - - - 500,000 500,000 500,000 500,000 Replacement of 8 boilers (2 per year) Town -wide camera system 140,000 140,000 70,000 22,000 22,000 22,000 22,000 2018-2019 replace Bosch system(30 cameras); $22K Annual maintenance Audio -Visual capital maintenance 18,000 18,000 18,000 18,000 18,000 18,000 18,000 Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station Document Imaging 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Software Licensing 217,000 217,000 144,410 146,193 147,417 63,665 63,665 2018-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement; $75K placeholder for Asset Management System in 2018, and $50K per year for 3 years (thru 2021) Police Equipment 121,791 121,791 - - - - - 2018: Replace existing headsets, vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K) upgraded police Intel sharing platform ($18.4K); Replacement of 40 body worn cameras ($12K) Thermal Imaging Cameras - - 12,000 12,000 - 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers Hardware Purchases 150,000 150,000 50,000 350,000 50,000 50,000 50,000 2018: Replacement of 50 workstations; $300K in 2020 for scheduled replacement of larger servers Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Fiber Optics / Cabling Systems in Buildings 62,000 62,000 90,000 15,000 15,000 15,000 15,000 2018-2020: Repair, maintain & upgrade cabling/network Infrastructure $15K; 2018: Install fiber optics from data center to CenturyLink; 2019: NWCOG Project THOR Broadband project Meet Me Center $75K Network upgrades 30,000 30,000 380,000 200,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2019: Retrofit networking gear for public access system installed in 2014 $350K; 2020 replacement of switches and routers Phone System 77,220 77,220 - - 2018: IPO Phone system replacement ($25.5K), normal replacement of Ipads, (phones $20K;phone system; replacement of phones, headsets Public Wi-Fi Systems - - - 250,000 - - - Upgrade/replace public Wi-Fi system initially installed by Crown Castle Business Systems Replacement 338,700 338,700 - - 30,000 2018: $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.); $30K every other year for parking system upgrades Public Safety System 97,768 97,768 119,000 50,000 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; ; 2018: Fire and police mobile data computer replacement ($24K); 2019: Long Range acoustical device ($50K), fire prevention safety prop ($10K), personal protective equipment dryer ($9K) Bus Camera System - - 15,000 15,000 - - - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Extrication Equipment 100,000 100,000 - - - - - To purchase updated extrication equipment that will work with newer and more advanced vehicles RHMAEC vehicle and equipment 60,000 60,000 - - _ _ - TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County) vehicle and equipment- Eagle county is putting $120K towards this vehicle. Event Equipment - - =PIM - - - - Event trailer and moveable barricades Fire engine equipment 50,000 50,000 - To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency Total Maintenance 5,361,777 5,361,777 3,962,160 5,892,793 4,263,017 4,477,265 4,062,765 2 August 21, 2018 - Page 44 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project ' * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Priority A 8,000,000 Data Center (Computer Rooms) 909,036 15,000 15,000 15,000 2018: 1st half of data center equipment (HCI) 2019: 2nd half of hyper -converged infrastructure (HCI) equipment $750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building $128K Public Works Shops Expansion 150,000 150,000 5,5s . s i i - - 2018:$150K Design for PW building remodel; 2019: Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations, such as electrified buses into the future. The plan will consider a shop building expansion, system upgrades, ADA upgrades, additional employee - housing (in various locations including the current administration building), covered cold storage and the expansion of the shop yard foot print to the north, project staging and space, snow dump expansion, Photovoltaic Array as a major GHG emission offset, Frontage Road left turn lane, and hazard mitigations and visual screening Vehicle Expansion 265,000 265,000 115,100 80,000 - - 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K); 2019: Police chief - vehicle ($39K), building inspector vehicle ($37.1K), construction project manager vehicle ($39K); 2020: 2 commander vehicles ($80K) Parking Entry System / Equipment 93,037 93,037 93,000 - 1,400,000 - - - I12018: 850,000 ii Ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to enhance Ford Park parking management; 2019: Spare parking system equipment including ticket creator, ticket processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2023: New parking equipment Neighborhood Bridge Reconstruction 1,554,106 1,554,106 450,000 - - - 2018/ 2019: Bridge Road Bridge replacements; 2020: Nugget Lane Bridge Reconstruction East Meadow Drive Snowmelt 800,000 - 54,740 800,000 - 54,740 750,000 VOW - - - - 2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers; 2019: Installation of snowmelt system illign Vail Roundabout Neighborhood Road Reconstruction - - - - 3,500,000 - - - 2019: Main Vail Roundabout truck apron - - 2018: Continuation of shared drainage project that began in 2015 with ERWSD on Rockledge Rd/Frontage Rd; 2019: East Vail major drainage improvements; 2021: East Vail road Major Drainage Improvements construction ($3.5M), street total reconstruction eliminated (was $9M+) Data Center equipment replacement and generator 300,000 300,000 - - 2018: Replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Lionshead Express Bus Stop Improvements (VRA) 400,000 400,000 - - - - - 2018: Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround Vail Spa Heated Walk (VRA) 250,000 250,000 - - 2018: Connect the Lion with Vail Spa via heated sidewalks; $43K reimbursement from the Lion with remaining $206K to be reimbursed by VRA Heated walkway between underpass and 1st chair (VRA) 281,432 281,432 - - - - - 2018: Heated walkway between new underpass and 1st chair building Energy Enhancements 87 899 87 899 - - _ 2018: Continuation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Pedestrian Safety Enhancements 1,500,000 1,500,000 - - - - - 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16) West Vail Roundabout 350,000 350,000 - - - - - 2018: West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re -bar) Library Self -Check System Updates 38,000 38,000 - - - - - 2018: Library replacement kiosk and security gate replacement Chamonix- TOV 230,322 230,322 - - - - - - - Chamonix contingency- TOV Slifer Plaza/ Fountain/Storm Sewer 4,377,119 4,377,119 - - - - 2018: Repairs to Silfer Plaza fountain and storm sewers; 2019: Includes placeholder for possible increase in scope West Vail Interchange Sidewalk Repair 325,000 325,000 - - 2018: To repair sidewalk damage underneath the 1-70 bridge Lionshead Parking Structure Landscape Renovations (VRA) 100,000 100,000 - - - - - 2018: Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where trees have been lost and planting eroded by years of snow storage Colorado Ski Museum renovation 500,000 500,000 - - - - - 2018: Town contribution toward expansion and remodel of Colorado Ski Museum Radio Equipment replacement/expansion 860,340 860,340 - - - - _ 2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Hybrid Bus Battery Replacement 431,772 431,772 - - - - - 2018: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet Public Works Building Remodel 300,000 300,000 - - - - - 2018: $300K for PW HVAC (2) Municipal Redevelopment 300,643 300,643 - - - - - 2018: planning of possible future municipal building redevelopment Red Sandstone Parking Structure (VRA) 14,696,953 14,696,953 - - - - - 2018: Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA Chamonix Housing Development 4,083,151 4,083,151 - - - - - 2018: Final construction of the Chamonix town home development project 3 August 21, 2018 - Page 45 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 1-70 Underpass (VRA) 492,990 492,990 - - - - - 2018: The town's portion to complete and pay final bills for the 1-70 underpass East LH Circle pathway to Dobson (VRA) 93,560 93,560 - - - - _ 2018: Planning and Design for project to Improve connection from the E Lionhead bus stop to Dobson originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Dobson Plaza (VRA) 100,000 100,000 - - - - - 2018: Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Underground Utility improvements 2,188,066 2,188,066 - - - - - 2018: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K for CDOT project; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds) Public Works Equipment Wash Down/WO Improvements 246,967 246,967 - - - - - 2018: Exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is disposed Total Priority A: 36,360,133 36,360,133 12,091,100 6,995,000 3,515,000 15,000 865,000 Priority B Frail Village Streetscape/Snowmelt Replacement Fire Truck Replacement - - - - - 2,500,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village - - - - 1,700,000 - 400,000 2021: Replacement of Ladder truck purchased in 2000; 2023: Type 3 Truck Replace Buses 3,229,587 3,229,587 - 6,525,000 198,000 - - - - - 2018: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2020 7 buses for replacement at $875K each, plus 5 charging stations at $50K each, and $30K for additional power chargers. Grant funding is being pursued. Fire Station Alert System 9,000,000 2019: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire Vail Health / TOV Frontage Road improvements 202,229 202,229 - - 2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; funded by VRA (Total $3.6M to be repaid by VRA in 2021, Traffic impact fee ($1.5M), Remaining CPF & Developments ($3.9M) Timing of this project is pending the Civic Center Master Plan Total Priority B: 3,431,816 3,431,816 - 6,723,000 12,450,000 - 2,900,000 Priority C Transit Stop Improvements 650,000 650,000 - - - - 2,000,000 2018:Transit improvements at Vail Village Transit Center; Add pedestrian improvements, bus turning improvements to West Vail Arosa bus stop in West Vail; 2023: Transit Stop Improvements to coincide with Timber Ridge Phase!! Redevelopment Vail Road Sidwalk Construction - - - - - 550,000 2022: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffeher Creek Turn Lan. - - - - - 1,450,000 - 2,500,000 150,000 2022: Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in by Marriott; project was originally scheduled for 2019 and delayed to 2021 to coincide with the Marriott construction .... ... - ... - - ... ... ... - -- - - Guest Services Enhancements/Wayfinding - - - - - - 2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead 647,684 647,684 - 2023: Continuation of Guest Service / Wayfinding enhancements outside of VRA district; 2023: $150K for design phase of town wide way finding replacement Total Priority C: 1,297,684 1,297,684 - - - 2,000,000 4,650,000 Total Expenditures 46,451,410 46,451,410 16,053,260 19,610,793 20,228,017 6,492,265 12,477,765 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,202,023 4,202,023 1,550,000 (1,500,000) (2,658,123) 1,550,000 (1,500,000) (5,875,017) 5,150,000 (1,500,000) (1,589,696) 2,050,000 I (1,500,000) 7,913,884 50,000 (1,500,000) 373,738 2018: $2.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk, $100K $500K 1-70 underpass completion $100K LH parking structure improvements, $281K heated walk between ped overpass and First Chair ; 2019: $1.5M Red Sandstone, 2020: $1.5M Red Sandstone, 2021: $3.6M Frontage Road Vail Health,$1.5M Red Sandstone; 2022: $2M Red Sandstone Transfer to Housing Fund (2,261,550) (2,261,550)h Transfer to Housing Fund; 1.5M per year Revenue Over (Under) Expenditures (6,923,451) (6,113,392) Beginning Fund Balance 19,384,700 19,384,700 13,271,308 10,613,185 4,738,168 3,148,471 11,062,356 Ending Fund Balance 12,461,249 13,271,308 10,613,185 4,738,168 3,148,471 11,062,356 11,436,093 4 August 21, 2018 - Page 46 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND Revenue Housing Fee in Lieu (balance) Housing Fee in Lieu (2017 collections) Transfer from Capital Projects Fund (balance) Capital Projects Funding - New Total Revenue Expenditures InDEED Program Solar Vail Housing Development Buy Down Housing Total Expenditures Operating Income Beginning Fund Balance Ending Fund Balance 2017 2018 2019 Actual Amended Proposed $ 3,112,482 $ - $ - 316,557 - 667,500 - 1,500,000 1,124,548 2,261,550 - 5,221,087 2,261,550 1,500,000 328,588 2,500,000 1,500,000 4,225,000 429,049 328,588 7,154,049 1,500,000 4,892,499 (4,892,499) 4,892,499 $ 4,892,499 $ $ August 21, 2018 - Page 47 of 82 5 August 21, 2018 - Page 48 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan visions / newly added project 2018 2018 Placeholder items Amended Forecast 2019 2020 2021 2022 2023 Revenue 3% 2% 2% 2% 2% Real Estate Transfer Tax $ 6,100,000 $ 6,100,000 $ 6,283,000 $ 6,471,500 $ 6,666,000 $ 6,866,000 $ 7,072,000 2019 anticipates 3% growth from 2018 budget (5 year average is 3.2%) Golf Course Lease 165,000 165,000 166,650 168,317 170,000 171,700 173,417 Annual lease payment from Vail Recreation District; annual increase will be based on CPI until after first 3 years under new lease; then revenue share potential will be reviewed; Rent income funds the "Recreation Enhancement Account" below Intergovernmental Revenue 235,847 800,847 1,170,000 20,000 20,000 20,000 20,000 2018 Forecast includes $700 CDOT TAP grant awarded in 2017 and will be received in 2018 upon completion on the project in 2018, forecast also includes removal of $135K transferred to CPF for water mitigation runoff grant; 2018: $135K State funding for water mitigation for PW runoff- See corresponding expenditure below; $20K from Eagle County for Intermountain Fuels project; 2019- 2020: $20K Lottery fund proceeds; 2019 includes $150K reimbursement from ERWSC and $1M from Eagle County for restabilization of Down Junction budget currently included in 2018 budget but will take place in 2019 Project Reimbursements 6,000 6,000 - - - - - 2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels Project Donations 32,457 32,457 - - - - _ $28.4K donation from Vicki and Kent Logan Family Trust for installation of Lawrence Weiner art; $1K donation from Varlaufer HOA for Roger Staub park maintenance access improvements included in the capital maintenance budget; $1K donation from East West Partners for Sole Power prizes; $2.1K use of Sole Power Donations Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 49,059 49,059 10,785 9,140 8,404 19,494 5,899 0.7% rate assumed; 2018: Reimbursement from bag fee collections for Clean -Up Day and America Recycles Day. Total Revenue 6,598,363 7,163,363 7,640,435 6,678,956 6,874,404 7,087,193 7,281,316 Expenditures Operations Forest Health Management 277,248 277,248 282,800 288,400 294,150 300,000 306,000 Operating budget for Wildland Fire crew Annual Park and Landscape Maintenance 1,696,395 1,696,395 1,691,224 1,743,159 1,764,278 1,806,875 1,851,166 Ongoing path, park and open space maintenance, project mgmt. Management Fee to General Fund (5%) 305,000 305,000 314,150 323,575 333,300 343,300 353,600 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 66,300 67,600 69,000 On going pest control, tree removal and replacements in stream tract, open space, and park areas Alpine Garden Support Nature Center Operation Eagle River Watershed Support 69,700 45,450 69,700 45,450 70,397 46,814 71,101 80,000 48,218 71,812 80,000 49,182 72,530 80,000 50,166 73,255 80,000 51,169 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Nature Center operating costs including $65K Walking Mountains contract and $15K for maintenance and utilities Annual support of the Eagle River Watershed Council programs with 1% increase for 2017 Public Art - Operating 111,201 111,201 113,425 115,694 118,007 120,368 122,775 Art in Public Places programming Environmental Sustainability 539,563 539,563 499,254 509,239 519,424 529,813 540,409 $3.1K for Sole Power awards and prizes- see corresponding donations above; $6K for two new E - bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re -appropriate from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky Mountain Climate Membership Total Operations 3,109,557 3,109,557 3,163,064 3,244,386 3,296,454 3,370,651 3,447,374 Maintain Town Assets Forest Health VHF Radios 31,863 31,863 - - - - _ 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County Intermountain Fuels Reduction 74,328 74,328 - - - - _ Intermountain Fuels Project $63.3K Phase II; Nature Conservancy contribution $6K- See corresponding reimbursement above; Phase III ($5K) Street Furniture Replacement 25,000 25,000 90,000 90,000 85,000 85,000 85,000 Annual replacement or capital repairs, benches, recycling and bike racks; 2019 includes pedestrian bridge inspection report ($25K), 2020 includes pedestrian bridge recommendations contract ($15K) Rec. Path Capital Maint 110,986 110,986 85,000 87,550 90,177 92,882 95,668 Capital maintenance of the town's recreation path system 5 August 21, 2018 - Page 48 of 82 6 August 21, 2018 - Page 49 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan visions / newly added project 2018 2018 Placeholder items Amended Forecast 2019 2020 2021 2022 2023 Park / Playground Capital Maintenance 235,076 235,076 125,000 128,750 132,613 136,591 140,689 Annual maintenance items include projects such as playground surface refurbishing, replacing bear - proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2018 includes $54K increase for improvements to access into Stab Park Alpine Garden - Capital Contribution 38,433 38,433 - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K) Total Maintenance 515,686 515,686 300,000 306,300 307,789 314,473 321,357 Priority A Vail Valley Drive Path Extension: Ford Park to Ptarmigan Vail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building il Wildland Fire Shelter - - 400,000 - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety - - 400,000 17,500 585,000 67,000 - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety - - 2019: 'To purchase a wildland shelter safety device Ford Park: Softball Weather Shelter - - - - - - 2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for spectators and players Ford Park Landscape Enhancement: Parking Lot/Sport - - - - - - 2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal Central Portal Turf Grasp Reduction Pilot Project - - 30,000 - - - - 2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways to reduce turf grass in areas across town resulting in water and maintenance savings Gore Valley Trail Bridge Replacement Covered Bridge Pocket Park Rehabilitation Nature Center New Open Space Land Acquisition - - 300,000 - - _ - 2019: Reconstruction of south bridge abutment due to significant scour and replacement of bridge structure - - 400,000 50,000 - - - - 2019: Streambank stabilization, riparian enhancements, walking surface replacement Could be one the riparian area projects 182,740 182,740 - - 4,000,000 50,000 - - 2018: Temporary Nature Center structure ($95.5K); Research on historical preservation and design ($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K); 2019: $400K Design for new Nature Center Remodel/Structure; 2022: Construction of new Nature Center 150,000 150,000 - - - - - 2018: Acquisition of East Moran streamtract parcel; 2019/2023 $50K for open space surveys, studies, titling, and appraisals Stephens Park Safety Improvements 150,000 150,000 300,000 - 2019: Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Gore Valley Trail Realignment - - 50,000 600,000 - - - 2019: Design Gore Valley Trail Realignment at Lionshead gondola; 2020: Gore Valley Trail Realignment Water Quality Infrastructure 2,512,181 2,377,181 1,000,000 100,000 85,000 1,000,000 400,000 60,000 1,000,000 300,000 1 60,000 - - 2018 Forecast remove $135K for water mitigation at PW from grant for roof runoff supplemented in 2017; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation 900,458 900,458 - - 2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $38,847 Great Outdoors grant for riparian plants near covered bridge and Vail Valley Drive; 2019: Riparian Site specific construction projects for Water Quality Strategic Action Plan Public Art -General program / art 646,585 646,585 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds. Public Art - Winterfest 352 352 30,000 30,000 30,000 30,000 30,000 Winterfest $30K per year East Vail Water Quality TAPS 1,125,111 1,125,111 - - - - - 2018: East Vail Water Quality Improvements; $700K CDOT TAP grant funding budgeted in $700K - revenue will be rolled in Supp 3 2018 East Vail Interchange Improvements 1,423,960 1,423,960 - - - - - 2018: Continuation of landscaping design and construction of the interchange Dowd Junction repairs and improvements 2,138,515 2,138,515 - - - - - 2018: Re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K reimbursement from ERWSC and $1M reimbursement from Eagle County 6 August 21, 2018 - Page 49 of 82 7 August 21, 2018 - Page 50 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan -visions / newly added project 2018 2018 Placeholder items Amended Forecast 2019 2020 2021 2022 2023 ■ Ford Park Improvements & Fields 262,620 146,220 - - - - - 2018: Softball field shelter currently undergoing re-evaluation ($116.4) ; Ford Park Soccer Field ADA Route ($55K), East Ford Park special event power ($91.2K) Streamtract Education/Mitigation 103,061 103,061 - - - - - 2018: Includes water quality and streamtract education, outreach, signage and marketing; water quality personnel Vail Transit Center Landscape 125,000 125,000 - - - - 2018: 'Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Golf Clubhouse & Nordic Center 118,729 118,729 - - - - - 2018: Completion of Clubhouse and Nordic Center; Chalet Road Sport Courts 38,463 38,463 - - - - - 2018: Acoustic barriers to minimize noise at Chalet Road Sport Courts Soft Surface Trails 168,109 168,109 - - - - - 2018: Trail enhancements to coincide with Open Lands plan discussions Gore Valley Trail Reconstruction Conoco to Donovan 450,000 450,000 - - - - - 2018: Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion North Recreation Path Sun Vail to Pedestrian Bridge 235,000 235,000 - - - _ - 2018: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage project Bighorn Park Improvements 13,208 13,208 - - - - - 2018: Drainage repairs and improvements near pavilion $13.2K Ford Park Portal Improvements 23,868 23,868 - - - - - 2018: Continue improvements to Ford Park entry points ■Seibert Memorial Statue 150,000 150,000 - - - - - 2018: Placeholder for Pete Seibert Memorial statue- contingent upon remaining funds to be raised during 2018 budget year Open Lands Plan 404,623 404,623 - - - - - 2018: Continuation of Comprehensive Open Lands Plan Update Booth Creek Park 40,000 40,000 - - - - - 2018: $40K to modify foot traffic pattern in park Total Priority A 11,362,583 11,111,183 3,901,500 2,090,000 1,390,000 4,140,000 90,000 Priority B ■Ford Park Landscape Enhancement: Bikes Racks at Sport Courts - - - 18,000 - - - 2020: Additional 12 space bike racks near restroom/concessions building ■Ford Park Landscape Enhancement: Priority 3 Landscape eare - - - 68,000 - - - 2020: Landscape playground/basketball berm, softball frontageRd & east berms, below tennis Ford Park: Synthetic Turf Replacements- - - 410,000 - 2020: Scheduled replacement of synthetic turf based on 7 year life expectancy Athletic Field ADA Walkway- - - 326,000 - - - 2020: Construction of ADA compliant walkway between parking lot and Vail Valley Drive R-. -n. .n- park Picnic Shelter- - - - 50,000 - - 2021: Modest 12'x12' shelter near volleyball court Total Priority B- - - 822,000 50,000 - - Priority C Buffehr Creek Park Safety Improvements- - - - - 240,000 - 2022: Replacement 20 -yr old "catalog" playground equipment with custom build Buffehr Creek Park park picnic shelter- - - - - 60,000 2022: 15x 25' shelter at existing picnic area ■ Ford Park: Parking lot entry reconfiguration- - - - - 400,000 - 2022: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry Library Landscape and reading area- - - - - 100,000 - 2022: Exterior landscaping and site work enhancements for an outdoor reading area Ellefson Park Safety Improvements- - - - - - 300,000 2023: Replacement 10 -yr old "catalog" playground equipment with custom build Total Priority C- - - - - 800,000 300,000 VRD-Managed Facility Projects Recreation Enhancement Account 305,094 305,094 166,650 168,317 170,000 171,700 173,417 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; Golf Clubhouse - - 65,000 - - 40,000 - 2019: Wood trim replacement ($40K), AC and catering kitchen improvements ($30K); 2022: Wood Trim replacement ($40K) El Athletic Field Restroom/Storage Building - - - - - - 1,000,000 2023:Replacement of existing restroom/concession with new 2000 sq. ft restroom/storage building 7 August 21, 2018 - Page 50 of 82 8 August 21, 2018 - Page 51 of 82 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5-year plan Project timing changed from prior 5-year plan visions / newly added project 2018 2018 Placeholder items Amended Forecast 2019 2020 2021 2022 2023 Golf Course Other 1,007,141 1,007,141 176,396 25,792 61,288 13,679 76,295 2019: parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3k), replace roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K); 2020: Repair wood trim on maintenance building ($25.8K), 2021:Maintenance building HVAC replacement ($17.7K), furnace replacement ($11.8K), gas fire replacement ($8.9K) ); 2022: parking lot asphalt repairs ($11K), parking lots repairs at maintenance building ($3.3K; 2023: Repaint wood trim ($45K), clubhouse walkway repairs ($12.4k), replace drain pans and curb gutters ($18.8K) Dobson Ice Arena 471,311 471,311 102,943 122,239 2,952 - 53,862 2018: complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); replace windows and heat pumps ($68K); 2019: Repair exterior doors ($96K), window replacement ($7K); 2020: Repair exterior lighting ($22.9K), Repaint and repair exterior wood trim and beams ($9.3K), replace copper piping ($75K); 2021: Exhaust stack repairs ($3K); 2023:Grading and drainage improvements ($9.4K), rock wall replacement ($15K), repairs to brick pavers ($17.9K), replace HVAC ($12.5K) Ford Park /Tennis Center Improvements 157,931 157,931 - 5,015 - 19,762 21,137 2018: Complete replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); Stain wood siding of concessions ($5.6K) and restrooms ($5.6K), $50K for restroom remodel; 2020: Repair exterior doors ($5K); 2022: Replace wood siding and trim ($4.5K), exterior siding of restrooms and concessions replacement ($15.2K); 2023: Clubhouse grading and drainage maintenance ($15.6K), Repairs to exterior doors ($5.5K) Athletic Fields 35,523 35,523 - - 11,659 123,510 - 2018: paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field ($21.3K), Seal coat and crack fill in parking lot ($6K); 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K) Gymnastics Center 52,089 52,089 - - - 35,470 - Installation of cooling system in 2018 ($52K); 2022: Restroom remodel ($35.5K) Total VRD-Managed Facility Projects 2,029,089 2,029,089 510,989 321,362 245,898 404,120 1,324,710 Total Expenditures 17,016,915 16,765,515 7,875,553 6,784,048 5,290,141 9,029,244 5,483,442 Revenue Over (Under) Expenditures (10,418,552) (9,602,152) (235,117) (105,092) 1,584,262 (1,942,051) 1,797,874 Beginning Fund Balance 11,142,915 11,142,915 1,540,763 1,305,646 1,200,554 2,784,816 842,766 Ending Fund Balance $ 724,363 $ 1,540,763 $ 1,305,646 $ 1,200,554 $ 2,784,816 $ 842,766 $ 2,640,640 8 August 21, 2018 - Page 51 of 82 VAIL REINVESTMENT AUTHORITY Summary of Revenue, Expenditures, and Changes in Fund Balance Amended 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Revenue 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% Property Tax - LionsHead TIF 4,200,000 4,200,000 4,410,350 4,410,000 4,631,000 4,631,000 4,863,000 4,863,000 5,106,000 5,106,000 5,361,000 5,361,000 5,629,000 Property Tax - Vail Square Metro Districts 540,000 586,000 615,000 615,000 646,000 646,000 678,000 678,000 712,000 712,000 748,000 748,000 785,000 Federal Subsidy for BAB bonds 167,444 167,444 165,082 153,460 140,609 127,280 113,420 98,976 83,204 66,074 48,186 29,483 9,964 Project Reimbursement Earnings on Investments 1,745 2,615 2,492 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total Revenue 4,909,189 4,956,059 5,192,924 5,180,960 5,420,109 5,406,780 5,656,920 5,642,476 5,903,704 5,886,574 6,159,686 6,140,983 6,426,464 Operating Expenditures Professional Fees Management Fee Treasurer's Fee -LionsHead TIF Treasurer's Fee -Vail Square Metro Districts Vail Square Metro District Pass Through Total Operating Capital Outlay Frontage Road improvements (LH Pkg to Muni) LH Parking Structure Landscape Improvements Red Sandstone Parking Garage ($9.2M) East LH Circle Vantage Point Walkway East LH Circle pathway to Dobson Dobson Plaza Lionshead Express Bus Stop Improvements (VRA) Vail Spa Heated Walk (VRA) Heated Walk Between Ped overpass and First Chair 1-70 Underpass - RAMP Project Lionshead Parking Structure Capital Maintenance Total Transfer to Capital Projects Fund Total Expenditures before Financing 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 84,000 84,000 88,207 88,200 92,620 92,620 97,260 97,260 102,120 102,120 107,220 107,220 112,580 126,000 126,000 132,311 132,300 138,930 138,930 145,890 145,890 153,180 153,180 160,830 160,830 168,870 16,200 17,580 18,450 18,450 19,380 19,380 20,340 20,340 21,360 21,360 22,440 22,440 23,550 523,800 568,420 596,550 596,550 626,620 626,620 657,660 657,660 690,640 690,640 725,560 725,560 761,450 760,000 806,000 845,518 845,500 887,550 887,550 931,150 931,150 977,300 977,300 1,026,050 1,026,050 1,076,450 3,600,000 100,000 2,478,041 1,500,000 1,500,000 1,500,000 2,000,000 93,560 100,000 400,000 206,000 281,432 492,990 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 4,202,023 4,962,023 1,550,000 2,356,000 1,550,000 2,395,518 5,150,000 5,995,500 2,050,000 2,937,550 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 937,550 981,150 981,150 1,027,300 1,027,300 1,076,050 1,076,050 1,126,450 Financing 2010A Princ (535,000) 2010B Princ (555,000) (575,000) (595,000) (615,000) (640,000) (665,000) (695,000) (720,000) (750,000) (785,000) (820,000) (855,000) Interest (526,753) (501,432) (471,662) (438,458) (401,741) (363,658) (324,058) (282,788) (237,726) (188,783) (137,675) (84,236) (28,467) Fiscal Agent Fees (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) Subtotal Financing (1,064,553) (1,059,232) (1,049,462) (1,036,258) (1,019,541) (1,006,458) (991,858) (980,588) (960,526) (941,583) (925,475) (907,036) (886,267) Revenue Over (Under) Expenditures After Financing (1,117,387) 1,540,827 1,747,944 (1,850,798) 1,463,018 3,462,772 3,683,912 3,680,738 3,915,878 3,917,691 4,158,161 4,157,897 4,413,747 Beginning Fund Balance 3,064,772 1,741,707 3,282,534 5,030,478 3,179,681 4,642,699 8,105,471 11,789,383 15,470,121 19,386,000 23,303,690 27,461,852 31,619,748 Ending Fund Balance $ 1,947,385 $ 3,282,534 $ 5,030,478 $ 3,179,681 $ 4,642,699 $ 8,105,471 $ 11,789,383 $ 15,470,121 $ 19,386,000 $ 23,303,690 $ 27,461,852 $ 31,619,748 $ 36,033,495 August 21, 2018 - Page 52 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Break 10:30 am - 10:45 am TOWN Of UAIL August 21, 2018 - Page 53 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description August 1, 2018 DRB Meeting Results August 13, 2018 PEC Meeting Agenda TOWN OF 1 X41 August 21, 2018 - Page 54 of 82. TOWN OF UAJt DESIGN REVIEW BOARD August 1, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Doug Cahill, David Campbell, Peter Cope, Bill Pierce Absent: John Rediker 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 3971 Bighorn Road - Pitkin Creek Park Condominiums 3.2. 2810 Aspen Court - J adios Residence 3.3. 1278 Vail Valley Drive - Vail Golf Course Maintenance Building 3.4. 183 Gore Creek Drive - Sitzmark at Vail 4. Main Agenda 4.1. DRB18-0223 - Moore Residence Final review of new construction Address/Legal Description: 2841 Basingdale Boulevard/Lot 3, Block 8, Vail Intermountain Development Subdivision Applicant: Michael & Yoshimi Moore, represented by I ntermetrix Investments Planner: Justin Lightfield Doug Cahill moved to approve. David Campbell seconded the motion and it passed (4-0). Absent(1) Rediker 4.2. DRB18-0245 - Vail Golf Course Final review of new construction (maintenance building) Address/Legal Description: 1278 Vail Valley Drive/Parcel E, Unplatted Applicant: Vail Golf Course, represented by Pierce Architects Planner: Justin Lightfield August 21, 2018 - Page 55 of 82 David Campbell moved to approve. Peter Cope seconded the motion and it passed (3-0). Abstair(1) Pierce Absent(1) Rediker 4.3. DRB18-0260 - Sandstone Creek Club Final review of an exterior alteration (paint/balconies/shingles/stone) Address/Legal Description: 1020 Vail View Drive/Lots B4 & B5, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Sandstone Creek Club, represented by Steve Gerhardt Renovations, Inc. Planner: Chris Neubecker 1. Applicant shall install horizontal lap siding above and below all windows. 2. Applicant shall install board and batten siding at all balcony dividers. 3. Green board and batten balcony divides shall be wrapped with green trim board. Doug Cahill moved to approve with conditions. Peter Cope seconded the motion and it passed (4-0). Absent(1) Rediker 4.4. DRB18-0298 - Sitzmark at Vail Inc. Final review of an exterior alteration (deck) Address/Legal Description: 183 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Sitzmark at Vail Inc., represented by Victor Mark Donaldson Architects Planner: Chris Neubecker Doug Cahill moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent(1) Rediker 4.5. DRB18-0352 - Betty Ford Alpine Gardens Final review of an exterior alteration (playhouse) Address/Legal Description: 522 South Frontage Road East / Unplatted Applicant: Betty Ford Alpine Gardens, represented by Nanette Kuich Planner: Chris Neubecker 1. Applicant shall paint all trim white. 2. Applicant shall paint bottom wood dark brown to match logs on schoolhouse. 3. Applicant shall paint door to match door color on schoolhouse 4. Applicant shall paint all window divides white. 5. Green siding shall match green on schoolhouse. 6. Bottom wood shall be replaced with log look material. Doug Cahill moved to approve with conditions. David Campbell seconded the motion and it passed (4-0). August 21, 2018 - Page 56 of 82 Absent(1) Rediker 4.6. DRB18-0321 - Jadlos Residence Conceptual review of new construction (single family) Address/Legal Description: 2810 Aspen Court/Lot 13, Vail Village Filing 11 Applicant: James Jadlos, represented by KH Webb Architects Planner: Chris Neubecker 4.7. DRB18-0292 - Ski Club Vail Final review of a change to approved plans (windows) Address/Legal Description: 598 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Ski Club Vail, represented by K.H Webb Architects Planner: Jonathan Spence David Campbell moved to approve. Peter Cope seconded the motion and it passed (4-0). Absent(1) Rediker 4.8. DRB 18-0307 - Breakaway West Final review of a change to approved plans (trash enclosure) Address/Legal Description: 963 Lions Ridge Loop Building 500/Lot B3, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Breakaway West, represented by Pierce Architects Planner: Jonathan Spence David Campbell moved to approve. Peter Cope seconded the motion and it passed (3-0). Abstair(1) Pierce Absent(1) Rediker 4.9. DRB18-0324 - Pitkin Creek Park Condominium Association Final review of an exterior alteration (stairs) Address/Legal Description: 3931 Bighorn Road/Pitkin Creek Park Phase 1 Applicant: Pitkin Creek Park Condominium Association, represented by Saundra L Spaeh Architect PC Planner: Jonathan Spence 1. The roofing material and color shall match the approved roofing of the associated building, as demonstrated on the building permit application. David Campbell moved to approve with conditions. Peter Cope seconded the motion and it passed (4-0). Absent(1) Rediker 4.10. DRB18-0349 - Pitkin Creek Park Condominium Association Final review of an exterior alteration (reroof) Address/Legal Description: 3971 Bighorn Road/Pitkin Creek Park Phase III Applicant: Pitkin Creek Park Condominium Association, represented by August 21, 2018 - Page 57 of 82 Snowcap Roofing Planner: Jonathan Spence Doug Cahill moved to table to August 15, 2018. David Campbell seconded the motion and it passed (4-0). Absent(1) Rediker 4.11. DRB18-0327 - Golden Peak Enterprises LLC Final review of a change to approved plans (design changes) Address/Legal Description: 815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch Filing 1 Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Jonathan Spence David Campbell moved to approve. Doug Cahill seconded the motion and it passed (2-0). Abstair(2) Cope, Pierce Absent(1) Rediker 5. Staff Approvals 5.1. B18-0269 - West Vail Associates LTD Final review of an exterior alteration (reroof) Address/Legal Description: 2455 Garmisch Drive/Lot 7-9, Block H, Vail Das Schone Filing 2 Applicant: West Vail Associates LTD, represented by Master Sealers Inc. Planner: Glen Morgan 5.2. B18-0270 - Phillips Residence Final review of an exterior alteration (reroof) Address/Legal Description: 2696 Davos Trail/Lot 6, Block C, Vail Ridge Subdivision Applicant: Michael & Carol Phillips, represented by Master Sealers Inc. Planner: Glen Morgan 5.3. B18-0271 - Pitkin Creek Park Condominiums Final review of an exterior alteration (re -roof) Address/Legal Description: 3971 Bighorn Road/Pitkin Creek Park Phase III Applicant: Pitkin Creek Park Condominiums, represented by Snowcap Roofing Planner: Glen Morgan 5.4. B18-0279 - Fratarcangeli Residence Final review of an exterior alteration (windows) Address/Legal Description: 884 Spruce Court/Lot 10, Vail Village Filing 9 Applicant: Gina Fratarcangeli, represented by Home Depot USA Inc. Planner: Glen Morgan 5.5. DRB18-0265 - Ghate Residence August 21, 2018 - Page 58 of 82 Final review of an exterior alteration (deck) Address/Legal Description: 1890 Lions Ridge Loop Unit 5/Lot 27, Bock 2, Lion's Ridge Subdivision Filing 3 Applicant: Raju & Jennifer Ghate, represented by ECE Design Build Planner: Jonathan Spence 5.6. DRB18-0272 - West Vail Associates LTD Final review of an exterior alteration (siding) Address/Legal Description: 2455 Garmisch Drive/Lot 7-9, Block H, Vail Das Schone Filing 2 Applicant: West Vail Associates LTD, represented by Above All Construction, Inc. Planner: Jonathan Spence 5.7. DRB18-0279 - Vucich Residence Final review of an exterior alteration (reroof) Address/Legal Description: 4957 Juniper Lane Unit E/Lot 3, Block 4, Bighorn Subdivision 5th Addition Applicant: Karen A. Vucich Revocable Trust, represented by Umbrella Roofing Planner: Chris Neubecker 5.8. DRB18-0283 - Rembert Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1547 Spring Hill Lane/Lot 2, Vail Valley Filing 2 Applicant: Marlene & Frank Rembert, represented by Ceres Landcare Planner: Justin Lightfield 5.9. DRB18-0285 - Bolton Residence Final review of an exterior alteration (paint/deck/drainage/walkway) Address/Legal Description: 2832 Kinnikinnick Road Unit 5A/Lot 5, Innsbruck Meadows Subdivision Applicant: Robert & Mary Bolton, represented by Labine Builders, Inc. Planner: Justin Lightfield 5.10. DRB18-0286 - Ronck Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 4301 Glen Falls Lane/Lot 1, Forest Glen Subdivision Applicant: Bryan & Catherine Ronck, represented by Old Growth Tree Service Planner: Jonathan Spence 5.11. DRB18-0289 - Sunlight Condominium Association Final review of an exterior alteration (windows) Address/Legal Description: 2289 Chamonix Lane/Lot 6, Block A, Vail Das Schone Filing 1 Applicant: Sunlight Condominium Association, represented by Crockford August 21, 2018 - Page 59 of 82 Builders Planner: Justin Lightfield 5.12. DRB18-0291 - Langmaid Residence Final review of an exterior alteration (windows/siding) Address/Legal Description: 2940 Manns Ranch Road Unit 2/Lot 9, Block 1, Vail Village Filing 13 Applicant: Charles & Patricia Langmaid, represented by Casabonne Enterprises, Inc. Planner: Chris Neubecker 5.13. DRB18-0297 - Shoup Residence Final review of an exterior alteration (garage doors/railings) Address/Legal Description: 1100 Hornsilver Circle/Lot 7, Block 1, Vail Village Filing 8 Applicant: Thomas Shoup Planner: Jonathan Spence 5.14. DRB18-0301 - St. Moritz Holdings LLC Final review of an exterior alteration (landscaping) Address/Legal Description: 1285 Westhaven Circle North/Lot 47, Glen Lyon Subdivision Applicant: St. Moritz Holdings LLC, represented by Old Growth Tree Service Planner: Justin Lightfield 5.15. DRB18-0302 - Sandstone Park Condominiums Association Final review of an exterior alteration (decks/stairs) Address/Legal Description: 945 Red Sandstone Road/Lot B7, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Sandstone Park Condominiums Association, represented by A4S LLC Planner: Jonathan Spence 5.16. DRB18-0303 - Vail Golf Course Townhomes Association Final review of an exterior alteration (re -roof) Address/Legal Description: 1610 Sunburst Drive/Lot 1, Sunburst Filing 3 Applicant: Vail Golf Course Townhomes Association, represented by Umbrella Roofing Inc. Planner: Justin Lightfield 5.17. DRB18-0308 - Vail Heights Condominiums Final review of an exterior alteration (reroof) Address/Legal Description: 2059 Chamonix Lane/Lot 16, Vail Heights Filing 1 Applicant: Vail Heights Condominiums, represented by Umbrella Roofing Planner: Jonathan Spence 5.18. DRB18-0309 - Vail Conoco Station Final review of an exterior alteration (canopy/columns) August 21, 2018 - Page 60 of 82 Address/Legal Description: 2154 South Frontage Road West/Unplatted Applicant: Vail Service Stations LLC, represented by KTK General Contracting Limited Planner: Chris Neubecker 5.19. DRB18-0311 - Cahill Residence Final review of an exterior alteration (paint) Address/Legal Description: 2855 Snowberry Drive/Lot 6, Block 9, Vail Intermountain Development Subdivision Applicant: Douglas Cahill Planner: Jonathan Spence 5.20. DRB18-0312 - Welaj Residence Final review of a change to approved plans (windows/guardrail) Address/Legal Description: 5177 Black Gore Drive Unit B1/Lot B1 -B4, Cedar Point Townhouses Subdivision Filing 2 Applicant: John Welaj, represented by Suman Architects Planner: Justin Lightfield 5.21. DRB18-0313 - Grace Residence Final review of an exterior alteration (snowmelt/exhaust) Address/Legal Description: 4410 Columbine Drive/Lot 1, White River Estates Applicant: Eugene W. Grace Trust - Mari Jo Grace Trust, represented by Barefoot Construction Planner: Chris Neubecker 5.22. DRB18-0314 - Plzak Residence Final review of an exterior alteration (reroof) Address/Legal Description: 740 Sandy Lane/Lot 4, Vail Potato Patch Filing 2 Applicant: Maximilian & Elizabeth Plzak, represented by Red Eagle Construction Planner: Jonathan Spence 5.23. DRB18-0317 - Sunlight Condominiums Final review of an exterior alteration (repaint) Address/Legal Description: 2289 Chamonix Lane/Lot 6, Block A, Vail Das Schone Filing 1 Applicant: Sunlight Condominium Association Planner: Jonathan Spence 5.24. DRB18-0318 - Storr Residence Final review of a change to approved plans (solar) Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3 Applicant: Hans G. Storr Revocable Trust, represented by Sipes Architects, Inc. Planner: Justin Lightfield August 21, 2018 - Page 61 of 82 5.25. DRB18-0319 - Harman Residence Final review of an exterior alteration (Landscaping) Address/Legal Description: 4290 Columbine Drive/Parcel D, Bighorn Subdivision Applicant: Jeremy Harman Planner: Jonathan Spence 5.26. DRB18-0320 - FB50 LLC Final review of an exterior alteration (windows) Address/Legal Description: 151 Vail Lane Unit 11/Tract B, Front Door Three Dimensional Subdivision Applicant: FB50 LLC, represented by SRE Building Associates Planner: Jonathan Spence 5.27. DRB18-0326 - Schacht Residence Final review of a change to approved plans (GRFA change) Address/Legal Description: 1800 Sierra Trail/Lot 25, Vail Village West Filing 1 Applicant: Robert & Selina Schacht Family Trust, represented by Current Architects Planner: Justin Lightfield 5.28. DRB18-0329 - Gazioglu Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 3120 Booth Falls Court/Lot 7, Block 2, Vail Village Filing 12 Applicant: Halide Gazioglu, represented by Ceres Landcare Planner: Justin Lightfield 5.29. DRB18-0331 - Sigfusson Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1370 Sandstone Drive Unit 14/Lot G3, Lion's Ridge Subdivision Filing 2 Applicant: Andrew Sigfusson, represented by Ceres Landcare Planner: Jonathan Spence 5.30. DRB18-0339 - Lionshead Mall Final review of an exterior alteration Address/Legal Description: Lionshead Mall Applicant: Town of Vail, represented by John King Planner: Justin Lightfield 5.31. DRB 18-0340 - Town of Vail Final review of an exterior alteration (windows) Address/Legal Description: 1329 Elkhorn Drive/Unplatted TOV Public Works Buzzard Park Employee Housing Applicant: Town of Vail, represented by John King Planner: Justin Lightfield August 21, 2018 - Page 62 of 8' 5.32. DRB18-0342 - Galvin Residence Final review of a change to approved plans (?) Address/Legal Description: 303 Gore Creek Drive Unit 9/Lot 9, Block 5, Vail Village Filing 1 Applicant: Christopher B. Galvin Revocable Trust, represented by Shepherd Resources, Inc. Planner: Jonathan Spence 5.33. DRB18-0343 - Sun Up Trust Final review of a change to approved plans (?) Address/Legal Description: 303 Gore Creek Drive Unit 10/Lot 10, Block 5, Vail Village Filing 1 Applicant: Sun Up Trust, represented by Shepherd Resources, Inc. Planner: Jonathan Spence 5.34. DRB18-0347 - Vail Golfcourse Townhomes Final review of an exterior alteration (landscaping) Address/Legal Description: 1730 Golf Lane/Area A, Sunburst at Vail Applicant: Vail Golfcourse Townhomes, represented by Ceres Landcare Planner: Jonathan Spence 5.35. DRB18-0348 - Savoy Villas Condominiums Final review of an exterior alteration (landscaping) Address/Legal Description: 1200 Lions Ridge Loop/Simba Run Subdivision Applicant: Savoy Villas Condominiums, represented by Ceres Landcare Planner: Jonathan Spence 5.36. DRB18-0354 RS2 LLC Final review of a changes to approved plans (windows) Address/Legal Description: 4273 Columbine Drive/Lot 16, Block 9, Bighorn Subdivision 3rd Addition Applicant: RS2 LLC, represented by La Dolce Architecture Inc. Planner: Justin Lightfield The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. August 21, 2018 - Page 63 of 82 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF UAJi August 13, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Attendance Present: Brian Gillette, Ludwig Kurz, Rollie Kjesbo, Pam Hopkins, John Ryan Lockman and Brian Stockmar Absent: Karen Perez 2. Site Visits 2.1. 680 Lionshead Place - Antlers Condominiums Main Agenda 3. A request for the review of a Major Exterior Alteration, pursuant to Section 12-7H-7, 45 Min. Exterior Alterations or Modifications, Vail Town Code, to allow for the conversion of offices and a meeting room into one (1) dwelling unit, expansion of the existing lobby and check-in area with an elevator serving all levels, and the construction of second level offices above the existing lobby, located at 680 Lionshead Place/Vail Lionshead Filing 3 (Antlers Condominiums), and setting forth details in regard thereto. (PEC18- 0029) ApplicantAntlers Condominiums, represented by GPSL Architects Planner: Chris Neubecker 1. Approval of this project is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The Transportation Impact Fee shall be paid to the Town of Vail by the applicant prior to issuance of any building permit. Spence — code allows PEC special approval for parking requirements Henry Pratt — intent is to "decompress" the office spaces and free up spaces in the parking garage. Parking was previously approved for 94 units and are now technically over on parking based on the previous approval Gillette — what is the net increase on office space? Pratt — 2,500 sq. ft. Spence — property is functioning with the existing parking Pratt — parking is not an issue, there have not been any complaints from owners Stockmar — have you seen an increase in demand for parking? Rob Levine, former GM of Antlers - have in recent years started charging for parking which has increased use of shuttle services Lockman — believes it meets criteria and thinks the changes will improve the property Hopkins — agree and sees the need is there to continue upgrades August 21, 2018 - Page 64 of 82 Kurz — meets criteria and enhances guest experience. Parking has been well managed in the past. Gillette — agrees Kjesbo — agrees Stockmar — agrees and believes the addition of another elevator is a major improvement and is not concerned with the parking. Was concerned about egress during the site visit but believes it will be addressed during construction. Ludwig Kurz moved to approve with conditions.Brian Gillette seconded the motionand it passed (6-0). 4. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, 10 min. Vail Town Code, to allow for a subdivision to reconfigure the property line between two (2) parcels located at 814 Potato Patch Drive/Lot 3, Block 1, Vail Potato Patch Filing 1, and 815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC18-0030) ApplicantGolden Peak Enterprises LLC, represented by Pierce Architects Planner: Jonathan Spence Spence — In many other communities this type of application is handled administratively. These lots were presented previously for a lot line adjustment and are being amended again. Gillette — asked what the previous vote was Spence — all in favor with the exception of Commissioner Perez. Kjesbo — final tweaks on a unique property. All commissioners agree with Staff's recommendation. Ludwig Kurz moved to approve.Brian Gillette seconded the motionand it passed (6-0). 5. Approval of Minutes July 23, 2018 PEC Results Brian Gillette moved to approve.Ludwig Kurz seconded the motionand it passed (6-0). 6. Adjournment Brian Gillette moved to Motion.Ludwig Kurz seconded the motion The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department August 21, 2018 - Page 65 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: July 2018 AI PP Meeting Minutes ATTACHMENTS: Description July 2018 AIPP Meeting Minutes TOWN OF 1 X41 August 21, 2018 - Page 66 of 82 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Monday, July 2, 2018 - 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Bill Pierce, Margaret Rogers, AIPP Board members absent: Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from May 30th meeting. 2. No citizen input. 3. RSES Garage update Molly explains we are in the midst of negotiating the contract and payment timeline with selected artist John Fleming. We are also examining the exhibits A (location) & B (design) for the contract. The location for the art was determined to be flanking the pathway just east of the pedestrian bridge. Molly asks Kathy to address some of these changes Fleming has proposed in his design. Molly notes his heights are now varying from 16 to 20 feet, but the total of 18 is the same. Julie comments that trees vary in height, so it makes sense to her. Molly notes that the "aspening" is now on the interior of the blades versus both sides. The board would like to know why the artist is now focusing on the inside of the "aspening." Molly explains that we will want to see an example of the steel with "aspening." Margaret comments the blades are staggered, so we would see the "aspening" from both sides regardless. Bill comments it would be beneficial to understand his reasoning. Susan would like to discuss in Fleming's original presentation squares were alternating, but that no longer seems to be the design. She thinks it should have some visual break-up. Molly comments we are also discussing possibilities for the foundation and footing. At this point, there are no benches which would make it better for snow removal. We are hoping for a fall installation. The foundations should be poured by August at this stage in the construction. Julie asks if he has selected a fabricator. Molly mentions he is familiar with Demiurge, but not sure what Fleming has decided. Susan asks the board their thoughts on children versus the artist creating the "aspening." Molly comments it was presented to have interaction with the children, so the board should consider this when they selected his proposal. Julie and Kathy are ambivalent because of the timeline. Margaret comments that the students should be involved in the classroom level and the artist should execute the work in the studio. Susan agrees. Trish comments that he can have involvement with the children participating in another aspect if time is an issue. She explains that there are other ways he can stimulate artistic interest with the students. Molly remarks involving the school children was a big part of his presentation, so he should maintain that aspect of his proposal for the art. Trish thinks the work should be meaningful for the school children so they have a connection to it. 4. Lawrence Weiner installation review Demiurge and ShipArt did a great job with the installation of the work. Kent Logan is very pleased with the installation. The plants in the landscaping will grow to about 3 to 4 feet to cover the imperfections of the lower level of the wall. The landscaping was thoughtfully designed with height and color by Gregg Barrie. Molly shows the board the design for the plaque which includes the Logan's commentary on the work. It is a stainless steel plaque with black etched text located in close proximity of the sidewalk so people can read it. August 21, 2018 - Page 67 of 82 Molly reached out to LaTour about potential dates for a thank you reception for the Logan's. We would have a dedication and remarks at the site and then walk to the patio of LaTour. Molly comments colleagues at the Americans for the Arts conference in Denver were very impressed that Vail secured this donation for the public art collection. Molly will look at dates for the reception. 5. Patrick Dougherty installation review We have a full page "Thank You" ad with images running in the Daily. We have received a lot of social media attention and have been able to track with hash -tags. We have received a lot of press from her various contacts. Molly goes down daily to check on the installation and is working on additional informational signage. We applied the fire retardant to the entire installation. There are signs which indicate the art is under surveillance. Patrick was very happy, complimented the organization and said it was a well oiled machine. Molly also compliments the public works department for their involvement. She has received a lot of positive compliments on the project. When she goes to check on the installation, she is constantly being asked questions and everyone has been incredibly mesmerized with the installation. Many are familiar with the artist and impressed Vail was able to have Dougherty in Vail. Trish mentions Patrick told her that it was an impressive operation and everything has been very straightforward and a pleasure working with Town of Vail. Molly comments that his artist fee was $30,000. She is still waiting for several bills to get the total expenditure on the project. Julie comments that this is money well spent on such an impressive project which is getting so much public attention. Molly comments that we had people from the Front Range come up for just the book signing. The books are being sold at the BFAG shop. She knows they have already sold 20 and has delivered more to them. Kathy comments the board should let the others know how many non -local volunteers came to participate on the project and how it has drawn many people to town. 6. Coordinator updates: Art Cottage: Margaret would like to discuss the status of the Art Cottage in Ford Park on behalf of the BFAG. Molly comments that it was on her agenda in coordinator notes as well. She explains that the building has VRD equipment stored in it. AIPP has monies from the Manor Vail project allocated to the cottage to create a working artist residency studio. Molly asks the board where their thoughts are on exploring the space and what the vision might be. Kathy confirms that the $50,000 was designated for this space. Molly confirms it was the agreed upon public art contribution and allocation during their development process. Margaret comments the BFAG would like to rent this space for their gift shop. They would like to turn the schoolhouse into a program space. Margaret comments since it would only be used as a gift shop they would only need drywall. Molly remarks it is pretty rough shape and it requires quite a bit more work than drywall for it to be occupied. The topic of water comes up and Molly notes the new sewer line should make it more feasible. The space needs to be cleared out, so it can be properly assessed. Kathy comments that the board should go down to look at the building. Molly remarks we can all agree the space should be utilized in a more functional way rather than for storage. Trish remarks about the conference in Breckenridge a few years ago and their use of older buildings for artist spaces is a real draw for their town. She does not think we should let the building be rented by another entity at this time. It seems too soon to make any commitment for leasing out the space. She thinks it can be used in multiple ways to promote the visual arts. Molly remarks she often gets asked about artist residencies and studios - questioning why Vail does not have a program. Kathy remarks now we have the funds from Manor Vail, we can properly explore the space. Plans were done a number of years ago and she thinks the timing is appropriate for the discussion of repurposing the space. Bill asks what the AIPP vision would be. Molly comments it has been discussed to be a working studio, activating interaction with an artist creating in the park, classes, talks, etc. Molly observed after having Patrick Dougherty in the park, there is definite interest for visual arts in the park. We would need to clearly outline our mission and vision. Kathy remarks after having volunteered in Ford Park for Stickwork she can confirm it is exceptionally busy in the summer. People are curious, looking for activation in the park, and programming. She explains we have the right to the one building and not the schoolhouse. We need to assess this particular building. Julie comments we are not landlords, so renting the building is not of interest. Bill comments we need to look at water/sewer, electricity, utilities, foundation. We need to look at the expectation of the space and investment. Molly comments it would be worthwhile to see the activity, usage of space, and how a small building can be Town of Vail Page 2 August 21, 2018 - Page 68 of 82 converted into an arts space similar to the many buildings in Breckenridge. Molly comments we are not creating a district, we are looking at a singular space and reiterates it would be worthwhile for board members to see the spaces in Breckenridge being activated in order to have the vision of what is possible. We have one building which can be utilized for this activity, so we should explore it. She reiterates Kathy's comments that it is incredibly busy in the summer months. Susan moves that we look at the plans, utilities, and if they can clear the building, take a site visit. Kathy thinks the bigger part of this issue is that this has been put on hold, so if there is interest now as a board, we need to reexamine the original concepts. Trish agrees with Kathy's comments that we need to look at the vision of the board for the usage of the space. The board approves the motion to review the plans at the next meeting and have a site visit if it is cleaned out. Relocation of sculptures: Molly reviews the two works already approved for relocation by the board — the Tobolowsky and Bird of Paradise. These works will be relocated after the Fourth of July. The Tobolowsky will be in front of the Vail Village transit center and the Bird of Paradise will be in close proximity to where it was in front of the Lionshead parking structure. The Resurrecting the Matriarch sculpture was restored by the new body shop painter in public works. It was removed from the bus turnaround west of Dobson due to tree removal. New trees were replanted in the turnaround. It is a great improvement with the new paint surface. Molly shows the board some options along the southern area by the Lionshead parking structure. Molly comments anything in Lionshead which is removed typically has to be relocated within the district. It will be just east of the present sculpture in place at this location. The board agrees to the relocation. Collection: The bronze TOV works were cleaned June 11 except for the 10th Mountain Soldier. The 10th Mountain Division Soldier should be completely refurbished this fall. Molly has an estimate for this conservation from the DeDecker's in Loveland. Summer Art Walks: July 11 — August 29 @ 11 am Golf/Nordic Clubhouse: The Ford Tournament posters and photos were reproduced from Diana and John Donovan's ephemera. A second photo was courtesy of the Vail Valley Foundation. The VRD wanted the works upstairs in the grill area versus the pro -shop. Julie comments on the dim lighting in the space. The AC control in the middle of the grill wall is unfortunate for the placement, but it seems to be well received. Meeting adjourned. Town of Vail Page 3 August 21, 2018 - Page 69 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE meeting minutes DRAFT from August 8, 2018 ATTACHMENTS: Description CSE Meeting Minutes DRAFT - 8/8/18 TOWN Of 9 August 21, 2018 - Page 70 of 82 TOWN OF VAIL Commission on Special Events DR,T COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, August 8, 2018 @ 8:00a.m. AGENDA: Meeting materials can be accessed at the following link: https://bit. ly/2Ag k3G 1 CSE Members Present: Alison Wadey Barry Davis Rayla Kundolf Marco Valenti Samantha Biszantz Kim Newburry Rediker CSE Members Absent: Mark Gordon TOV Staff Present: Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Others Present: Laurie Asmussen, Eagle Valley Events Shawn Carney, Vail Mountain Ariel Rosemberg, Vail Summer Bluegrass Series Andrea Sbicca, Highline Peggy Wolf, Highline Jeff Andrews, Vail Jazz Leon Fell, King of the Mountain Volleyball Sandra Perrig, Vail Valley Partnership Sarah Franke, Vail Valley Foundation Mac Garnsey, Vail Valley Foundation Mark Foster, Vail Lacrosse Tournament Pete Orosio, Vail Mountain CSE Chair, Barry Davis, called the meeting to order at 8:32am. Administrative Items Approval of the Minutes of the CSE Meeting on July 11, 2018 CSE Minutes August 8, 2018 Page 1 of 6 August 21, 2018 - Page 71 of 82 Motion to approve the minutes of the CSE Regular Meeting on July 11, 2018 as presented. M/S/P: Kundolf/Wadey/Unanimous. The motion passed 6-0 (Gordon Absent) Meeting reminders: • Joint Meetings with VLMDAC — August 23 • August 6: 2019 RFP released • September 5: Regular Meeting • September 24: 2019 RFP Due • October 3: Regular Meeting (All Recaps) • October 10: Funding Meeting — Producer Interviews (The Antlers) • October 17: Funding Meeting — Allocations (The Antlers) Event Recaps: Vail Arts Festival *motion to release final funding disbursement required Please see presentation for further details. • Asmussen noted they formed a partnership with Alpine Arts • Asmussen said they utilized vendors' social media accounts to help market the event • Kundolf said Asmussen executed the event very well and the event was a much more sophisticated event than in the past • Valenti asked how many vendors they had last year • Asmussen said they used to be at 78 and were at 62 in 2018 • Asmussen noted this created a much better atmosphere Motion to approve the final funding distribution for Vail Arts Festival. M/S/P: Kundolf/Valenti/Unanimous The motion passed 6-0 (Gordon absent) Vail Lacrosse Tournament *motion to release final funding disbursement required Please see presentation for further details. • Foster noted that there are multiple videos available and encouraged the CSE to watch them • Foster said Honeywagon did not remove trash one day and left the venue a mess for attendees which may have negatively affected the NPS • Davis asked how many total participants • Foster said they had 94 teams and each team is about 20 players • Foster added that most of the players come with families • Rediker said this is an event that puts heads in beds • Biszantz asked if 67% new attendees were teams or families • Foster said it is generally new teams and families • Foster said 2019 will be their 25th year and hopes to create plans to celebrate it CSE Minutes August 8, 2018 Page 2 of 6 August 21, 2018 - Page 72 of 82 • Wadey noted she encourages collaboration with local lacrosse teams y Motion to approve the final funding distribution for Vail Lacrosse Tournament. M/S/P: Kundolf/Biszantz/Unanimous The motion passed 6-0 (Gordon absent) Vail America Days *motion to release final funding disbursement required Please see presentation for further details. • Wolf said that lodging occupancies on the Tuesday and Wednesday was very high • Wolf noted their push for sustainability this year including water refill stations and an effort to reduce gas vehicles • Wolf noted they were able to add an announce booth at the Bridge and Gore intersection because of GMC's sponsorship • Wolf said they are going to look into a permanent alternative to fireworks such as a laser or drone show • Wolf noted the Vail Health plan worked very well • Valenti asked if the cost of a drone show is similar to fireworks • Wolf said the costs are similar • Wolf added that a drone or laser show would require a center focal point for attendees to enjoy it • Rediker asked why W Lionshead Circle was closed toward the end of the parade • Wolf said they are looking at extending the parade in 2019 past The Antlers but is not sure why it was closed this year • Saeger said he was unaware and will ask Vail Police Motion to approve the final funding distribution for Vail America Days M/S/P: Kundolf/Rediker/Unanimous The motion passed 6-0 (Gordon absent) King of the Mountain Volleyball Tournament *motion to release final funding disbursement required Please see presentation for further details. • Fell noted that the tournament was successful despite the weather concerns • Fell said they learned they need to change their communication structure as it relates to weather delays and schedule • Kundolf asked how Fell knows the number of overnight visitors • Fell said he uses data from the survey and that his host hotels were full • Kundolf asked if Fell has replaced his former employee • Fell said yes he did get a new personal assistant CSE Minutes August 8, 2018 Page 3 of 6 August 21, 2018 - Page 73 of 82. Motion to approve the final funding distribution for King of the Mountain Volleyball Tournament M/S/P: Rediker/Biszantz/Unanimous The motion passed 6-0 (Gordon absent) Vail Summer Bluegrass Series *motion to release final funding disbursement required Please see presentation for further details. • Rosemberg noted that there are now numerous weekday music events throughout the Valley including in Avon, Beaver Creek, Eagle, and more • Wadey said the activation was fantastic and businesses very much enjoyed the 4th of July event • Valenti said Lionshead stores saw an increase in traffic ➢ Motion to approve the final funding distribution for Vail Summer Bluegrass Series M/S/P: Rediker/Biszantz/Unanimous The motion passed 6-0 (Gordon absent) GoPro Mountain Games *motion to release final funding disbursement required Please see presentation for further details. • Garnsey noted that the swap of Dock Dogs and Adventure Village was very well received • Garnsey noted that climbing is going to be an Olympic sport in 2020 so they are looking at ways to enhance their IFSC World Cup event • Franke noted their estimated economic impact was $6.2 million • Franke said they want to look at how they can encourage guests to stay longer, not necessarily bring more people into town • Franke said 25-30% of athletes have never been to Vail and the event is the only reason they come • Kundolf noted that she would like the VVF to add "Staff" to their t -shirts so they are easily identifiable • Valenti suggested utilizing electric golf carts instead of gas • Garnsey said he loves the idea and will continue to explore the possibilities Motion to approve the final funding distribution for GoPro Mountain Games M/S/P: Wadey/Valenti/Unanimous The motion passed 6-0 (Gordon absent) Discuss 2018 Snow Days Council Funding: • Kundolf noted that Councilwoman Mason asked for a band that has never been here and asked that the Council know the band before committing to funding CSE Minutes August 8, 2018 Page 4 of 6 August 21, 2018 - Page 74 of 82. • Kundolf said that Dieghan's response was that it is not possible due to contractual limitations • Wadey noted that Vail Resorts is contributing $200,000 cash plus marketing efforts • Biszantz noted that the Council funding is faith based funding • Biszantz said the schedule is very vague and they still don't have complete activation details • Biszantz noted that Council never asked for public comment and is worried that the late ask for funding similar to Spring Back to Vail is going to happen again in future years • Wadey said we need to remember that the acts need to be able to bring people to Vail • Biszantz said it is the CSE's job to find a producer to deliver a quality product • Davis said that if the CSE was presented the Snow Days schedule during the RFP process, the CSE would be much more critical due to the lack of details • Waniuk noted that the CSE will have the responsibility of reviewing the event through the recap • Waniuk said Councilman Moffet stated that there was not enough data • Waniuk noted that there is data that was provided but was not included in the packet • Waniuk suggested that the CSE keeps an eye on their marketing efforts, specifically to the Front Range • Waniuk said that the CSE needs to understand if the Council funding is going to be included in future budgets because it will affect how CSE funds the event • Waniuk noted the previously completed signature event funding process that was not followed for this funding request • Wadey said she believes this funding will make or break the event • Waniuk suggested asking Highline to come into CSE to give an update on the event planning • Waniuk said it is important to ensure Vail Holidays and Snow Days work together • Saeger noted that Council approved funding for Ford Park parking lot power improvements New Business and Community Input: • Davis noted that Restaurant Week is not using their funding • Davis suggested utilizing the $7,500 toward Vail Holidays programming and marketing • Wadey said it should be an agenda item to be discussed • Davis asked if it should be an RFP or should the CSE allocate it at their will CSE Minutes August 8, 2018 Page 5 of 6 August 21, 2018 - Page 75 of 82 • Wadey said she would like to know what the event would do with the additional funding • Rediker agreed and said we don't necessarily need to put an RFP out but rather reach out to events to learn more about what they'd use it for • Kundolf suggested including the ice skating event that Council funded • Waniuk noted that the funding has to be spent in 2018 and that events that already happened could be included • Saeger said he will get it out this week and ask for responses by Friday, August 17th • Kundolf clarified that it is only open to CRC • Waniuk confirmed • Davis noted that the Town of Avon has approached the CSE in regards to the GoPro Mountain Games hosting a standup paddleboard event in 2019 • Kundolf said it is a growing sport and just wants to ensure that Town of Avon provides funding • Wadey said that we need to be careful because other municipalities may try to do the same and wants to ensure that the event is not diluted within Vail • Waniuk noted that the CSE did not approve standup pebble boarding in Avon in the past • Wadey said she would rather have VVF approach the CSE to have the conversation • Rediker agrees that it should come from the VVF • Davis said the recommendation is that the VVF approaches the CSE with the idea • Wadey said overnight parking needs to be communicated to events • Rediker said events need to do a better job communicating overnight parking costs to their attendees • Kundolf said this is the best board she worked on and that Waniuk has done a fantastic job and her legacy will live on • Wadey noted that the Businesses, Bogeys and Bragging Rights golf tournament is September 6th • 7. Motion to adjourn at 9:32am. M/S/P: Rediker/Kundolf/Unanimous. Motion passed 6-0 (Gordon absent) CSE Minutes August 8, 2018 Page 6 of 6 August 21, 2018 - Page 76 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA July 24, 2018 Meeting Results TOWN Of UAIL August 21, 2018 - Page 77 of 82 TOWN OFD Vail Local Housing Authority Meeting Results Tuesday, July 24, 2018 Regular Meeting Public Meeting 3:00 PM — 5:O0PM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom (via phone) Mary McDougall Francisco Meza James Wilkins Staff George Ruther Lynne Campbell MEMBERS ABSENT Molly Morales Public Present: Sandy LaBaugh, Vice President with ANB Bank Wilkins called the meeting to order at 3:10PM, Steve Lindstrom via phone and Molly Morales absent. The July 18, 2018 meeting results were reviewed and approved as presented. MOTION: Lindstrom SECOND: McDougall VOTE: 4-0 Sandy LaBaugh provided an update of ANB stating there are 30 branches 2 of which are in Eagle County. ANB is a full service bank with an interest in financing deed restricted properties. They do have ability to provide up to 97% loan to value depending on restriction language. Currently, they do development finance up to 30 million. All financing is portfolio. ANB is active in the Aspen deed restriction programs. Underwriting is done out of the Cherry Creek office. ANB does not do 30 year fixed rather 5-7 year arms. The Board reviewed the Open Lands Plan and Short Term Rentals (STR) position statements. Discussion resulted in the Board suggesting to not be overly restrictive on the Open Lands in order to keep options open for future consideration. Staff said to refer to the recently adopted housing policies as a guide for developing and maintaining August 21, 2018 - Page 78 of 82 housing options. Ruther stated finance is performing an audit of STR which resulted in the Board questioning what the plans to bring more homes into compliance are. Lindstrom believes the Board needs to create a housing database to assist with the STR and housing options. Next steps, both the Open Lands Plan and Short Term Rental will be presented at the August 7th Town Council meeting. Ruther will prepare Board memos on both items, route to them for review and present at the Council meeting. Next the Board discussed Long Term Funding and next steps to move the Tax Ballot question forward. The Board needs to identify and further investigate: • Goals • Sources of Funds — o Selling density o Sales tax o RETT fund redirected o New Tax o Revenue Generating Assets o Fees o Increase Fees, reallocate existing fees o Issue bonds • Uses — o Clear ballot language, how and what will funds be used o Provide use for what and what not used for • Process — o Who - pays, (council, staff, outside group?) who is authorized, what are the legal steps o Legal - Can spend TOV funds of do we need to raise funds o Strategies: Consultant • Resources - goal looking for support and not to blindside groups o Groups: Vail Homeowner Association (buy in), Eagle County o Individuals: David Cunningham, Chris Romer -Vail Valley Partnership, Bobby Lipnick, for example o Update The Economic Value of the Town of Vail's Investment in Employee Housing report o Environmental impacts, what are they and how to address o Clean up Town codes, other items which would be helpful and in support of the tax Next Steps: • Update The Economic Value of the Town of Vail's Investment in Employee Housing and include environmental impacts. o Ruther will contact BBC regarding an update and cost to add the environmental piece. He will also reach out to Willa Williford - Williford LLC and Kim Langmaid August 21, 2018 - Page 79 of 82 for an environmental consultant reference. Ruther will present proposals to the Board at the next meeting. • Request for Proposal (RFP) for the Board to review o VLHA suggested two separate reports for economic and environmental reporting. Another option presented by Ruther is one consulting group who could manage the process and produce one comprehensive report. • Lindstrom asked the Board to think about lists of who could be helpful to push tax through. Wilkins motioned to enter executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. MOTION: Wilkins SECOND: Lindstrom VOTE: 4-0 Wilkins motioned to re-enter the regular meeting. MOTION: Wilkins SECOND: Meza VOTE: 4-0 Present were McDougall, Meza, Wilkins, Lindstrom (via phone), Ruther and Campbell. McDougall motioned to recommend to staff continue forward with Vail InDEED negotiations. MOTION: McDougall SECOND: Meza VOTE: 4-0 Meeting adjourned at 4:45 PM. MOTION: Wilkins SECOND: McDougall VOTE: 4-0 Next Meeting — August 14, 2018 Future Agenda Items: • Long Term Funding Source • 2019 Budget • Housing Data • Update Economic Value of Housing Discussion Page 3 • VLHA Business Plan • East Vail Parcel Update • Open Lands Plan Discussion • West Vail Master Plan Discussion August 21, 2018 - Page 80 of 82 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402 (4)(b) - to receive legal advice on specific legal questions; Regarding Quasi Judicial decision making; 2) C.R.S. §24-6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: 6 West. PRESENTER(S): Matt Mire, Town Attorney August 21, 2018 - Page 81 of 82 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 1:00 pm TOWN Of UAIL August 21, 2018 - Page 82 of 82