HomeMy WebLinkAbout2018-09-18 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING
Agenda
Town Council Chambers
1:00 PM, September 18, 2018
TOWN Of 4IAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. Vail Local Marketing District Meeting
1.1. Vail Local Marketing District 2019 Operating Plan Presentation 30 min.
See Vail Local Marketing District Agenda
Presenter(s): Vail Local Marketing District Advisory Council Members
2. Presentations / Discussion
2.1. Capital Plan - 2019 Budget and Five Year Plan 45 min.
Presenter(s): Carlie Smith, Budget Analyst; Greg Hall, Director of Public
Works and Transportation; Ron Braden, IT Director
Action Requested of Council:
Staff requests feedback from Council in preparation of the Town Manager's
budget, which will come before Council for a first look on November 6th and
ordinance readings on November 20th and December 4th.
Background:
On August 21, staff shared a preliminary draft of the five year capital plan.
The purpose of this work session is to provide Council more in-depth
information on the more significant or new capital projects proposed as a
part of the 2019 budget.
Staff Recommendation: Provide feedback to staff on preliminary long term
capital planning.
2.2. Compensation Survey Report and Next Steps 60 min.
Presenter(s): Krista Miller, Director of Human Resources & Risk
Management, Aryn Schlichting, Senior HR Professional
Action Requested of Council: Provide feedback about compensation
presentation and direction on next steps for the 2019 budget.
Background: The presentation is a follow up to the July report to Council on
the compensation study and related topics. There will be a review of the
compensation plan implementation that introduces a "Total Rewards
Strategy" in support of the town as a competitive payer in the workforce.
The presentation addresses current trends, a draft of the Total Rewards
Strategy as well as future opportunities including career/skill development
initiatives plus cost -of -living and housing considerations.
2.3. Traffic Calming Update
Presenter(s): Tom Kassmel, Town Engineer
20 min.
September 18, 2018 - Page 1 of
Action Requested of Council: Provide staff with direction on traffic calming.
Background: This past summer the town implemented two traffic calming
measures on a trial basis along West Gore Creek Drive and Chamonix
lane. Staff will provide their findings as well as discuss concepts to
minimize pedestrian/vehicular conflicts on Vail Valley Drive.
Staff Recommendation: Discuss whether or not traffic calming is warranted,
and if so which measures are appropriate; and discuss potential concepts
for separating pedestrian traffic on Vail Valley Drive.
2.4. Vail Nature Center Next Steps
Presenter(s): Greg Hall, Director of Public Works and Transportation and
Pam Hopkins, Hopkins Architecture,
Action Requested of Council: Council is requested to review the information
provided in this memorandum and inform the staff of any requested
modifications or edits and direct the staff to negotiate a contract with
Hopkins Architecture in order to proceed with the Pre -Phase III and Phase
III process including an authorization to expend $80K in 2018.
Background: The purpose of this presentation and discussion is to provide
the Council with an update of the on-going planning efforts and outline the
next steps involved in the design and implementation of long term
improvements to the Vail Nature Center. In addition, staff is requesting
authorization from the Council to expend up to $80K from the 2019 RETT
Budget in 2018 to expedite the Vail Nature Center improvement process.
Staff Recommendation: Staff recommends the Council authorize the
expenditure of up to $80K in 2018 and direct the staff to negotiate a
contract with Hopkins Architecture in order to proceed with the Pre -Phase
III and Phase III planning and design for the Vail Nature Center.
3. DRB / PEC Update
3.1. DRB / PEC Update
Presenter(s): Chris Neubecker, Planning Manager
4. Information Update
4.1. Future Meeting Agenda Topics (proposed)
4.2. 2018 Community Picnic Suggestions and Responses
4.3. VLHAAugust28, 2018 Meeting Results
4.4. CSE DRAFT meeting minutes from September 5, 2018
5. Matters from Mayor, Council and Committee Reports
5.1. Matters from Mayor, Council, Committee Reports
Presenter(s): Dave Chapin, Mayor
6. Executive Session
6.1. Executive Session pursuant to: 1)C.R.S. §24-6-402(4)(a)(e) - to discuss
the purchase, acquisition, lease, transfer, or sale of property interests; and
to determine positions, develop a strategy and instruct negotiators,
30 min.
5 min.
10 min.
45 min.
September 18, 2018 - Page 2 of
Regarding: Possible real property acquisition and 6 West project; 2) C.R.S.
§24-6-402(4)(e)(f) - to develop a strategy and instruct negotiators and
discuss a personnel matter, Regarding the annual review of the town
manager.
Presenter(s): Matt Mire, Town Attorney
7. Recess
7.1. Adjourn at 5:15 p.m. (estimated)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
September 18, 2018 - Page 3 of
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC:
Vail Local Marketing District 2019 Operating Plan Presentation
See Vail Local Marketing District Agenda
PRESENTER(S): Vail Local Marketing District Advisory Council Members
TOWN Of UAIL
September 18, 2018 - Page 4 of
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Capital Plan - 2019 Budget and Five Year Plan
PRESENTER(S): Carlie Smith, Budget Analyst; Greg Hall, Director of Public Works and
Transportation; Ron Braden, IT Director
ACTION REQUESTED OF COUNCIL:
Staff requests feedback from Council in preparation of the Town Manager's budget, which will
come before Council for a first look on November 6th and ordinance readings on November 20th
and December 4th.
BACKGROUND:
On August 21, staff shared a preliminary draft of the five year capital plan. The purpose of this
work session is to provide Council more in-depth information on the more significant or new capital
projects proposed as a part of the 2019 budget.
STAFF RECOMMENDATION: Provide feedback to staff on preliminary long term capital
planning.
ATTACHMENTS:
Description
2019 Capital Plan
September 18, 2018 - Page 5 of
TOWN OF VAIL
Memorandum
TO: Vail Town Council
FROM: Town Manager / Department Heads
DATE: September 18, 2018
SUBJECT: 2019 Capital and RETT
I. SUMMARY
On August 21, staff shared a preliminary draft of the five year capital plan. The purpose of this
work session is to provide Council more in-depth information on the more significant or new
capital projects proposed as a part of the 2019 budget.
II. 2019 CAPITAL PLAN
Staff has provided a preliminary five year capital plan for both the Capital Projects Fund
and the Real Estate Transfer Tax Fund. Outside of annual capital maintenance required
for core services, capital projects are prioritized into four categories:
• Priority A for Council top priorities funded in the upcoming year; projects may be
time sensitive, contractual obligations or unique opportunities that have been
presented.
• Priority B for essential projects 1 to 3 years out. These are important projects but
not urgent.
• Priority C for desirable projects 3-5 years out. These projects address economic
development or general community needs.
• Priority D for identified projects, but currently "unfunded" and not included in the 5
year capital plan. These are identified to meet projected needs when budget
allows.
For today's discussion, department representatives will present the more significant
Priority A projects that are proposed for 2019. Staff has included project narratives for
each of the projects being discussed. The attached narratives summarize the scope,
timing, capital costs, future operating impacts, photos and any other pertinent information
for discussion. The discussion is intended to provide Council with detailed information
and allow for Council inquiries well ahead of the budget ordinance readings.
Please note this is not the final review of these projects; Council will see each of these
projects again prior to approval of a construction contract. The purpose of this discussion
is to provide information on each project for the budgeting process. While a project may
be appropriated by Council, that doesn't mean the project goes forward without additional
approvals.
September 18, 2018 - Page 6 of
Below is a listing of the projects that will be presented:
Capital Projects Fund
1. Remodel and expansion of Public Works complex ($13.7M)
2. Phase 2 of Data Center remodel and network upgrades ($2.9M)
3. Bridge Road Bridge Replacements ($2.0M)
4. East Meadow Drive Snowmelt ($750K)
Real Estate Transfer Tax Fund
1. Vail Valley Drive Pathway Extensions ($800K)
2. Ford Park Fields Softball Shelter ($585K)
3. Water Quality Infrastructure Improvements to Gore Creek ($5.4M)
4. Nature Center Design ($4.4M)
5. Safety Improvements to Stephen's Park ($300K)
Other significant considerations for the 2019 capital plan include renovations to Slifer
Square Plaza. Slifer Square Plaza is currently budgeted in 2018 with the original scope of
project ($4.4M). Based on Council feedback, this project will be brought back at a future
meeting for consideration of additions to the project scope and cost. Any added cost estimates
are not included at this time.
Unfunded (Priority D)
Staff has also provided the most recent list of "Unfunded" capital projects for Council's
consideration. Included in this list are projects dependent on the outcome of the Civic
Center Master Plan or are being considered as part of the plan: a municipal building
remodel, renovations to Dobson Arena, and Lionshead parking structure improvements.
Photovoltaic infrastructure is also currently unfunded however is being considered in the
Public Works Master Plan as a possible addition to the expansion and remodel of the
public works shop complex.
Town of Vail Page 2
September 18, 2018 - Page 7 of
Does Council wish to make any changes to the Unfunded Priority D capital list?
Would Council like to reprioritize any of the unfunded projects by moving to the
five-year plan?
ACTION REQUESTED
Staff requests feedback from Council in preparation of the Town Manager's budget, which will
come before Council for a first look on November 6th and ordinance readings on November
20th and December 4th.
Town of Vail Page 3
September 18, 2018 - Page 8 of
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: Town of Vail Public Works Shop Mater Plan and Improvements
Location: 1309 Elkhorn Drive
Budget:
Narrative: The Public Works and Transportation Maintenance complex was originally
developed in 1979 and has undergone previous expansions since the 1980's.
Beginning in the early 1990's, the Public Works Department completed a Shop
Masterplan to comprehensively evaluate the site and facility needs through a
twenty year planning horizon. The adopted Masterplan guided the development
of several phased expansions beginning in 1995 over multiple years including
Buzzard Park Employee Housing.
The site consists of 26.63 Ac of General Use Zoning and 19.84 Acres Ag Open
Space. The site is impacted by both High Hazard Rockfall and Debris Flow as well
as steep slopes.
The Masterplan update will prioritize identified needs and guide the Town with
phased improvements and modifications for consideration. The Masterplan
update will incorporate the following elements for consideration:
1. Building expansion
a. Carpenter shop
b. Landscape bay
c. Lower level restrooms
d. Training Room
e. Kitchen/Dining area
f. Elevator
g. Equipment parking (Charlie will quantify)
h. Employee housing
i. Office Space
2. Covered cold storage
3. Fleet Maintenance
a. Second Advantage Lift
4. Employee/guest parking
5. Project Staging Space
6. Transit System expansion - parking
7. Electrical system upgrades — expansion and electric bus charging
Town of Vail Page 4
September 18, 2018 - Page 9 of
2018
2019
2020
Capital Cost
$150,000
$8,000,000
$5,500,000
Maintenance
TBD
Utilities
TBD
Replacement
50+ Years
Narrative: The Public Works and Transportation Maintenance complex was originally
developed in 1979 and has undergone previous expansions since the 1980's.
Beginning in the early 1990's, the Public Works Department completed a Shop
Masterplan to comprehensively evaluate the site and facility needs through a
twenty year planning horizon. The adopted Masterplan guided the development
of several phased expansions beginning in 1995 over multiple years including
Buzzard Park Employee Housing.
The site consists of 26.63 Ac of General Use Zoning and 19.84 Acres Ag Open
Space. The site is impacted by both High Hazard Rockfall and Debris Flow as well
as steep slopes.
The Masterplan update will prioritize identified needs and guide the Town with
phased improvements and modifications for consideration. The Masterplan
update will incorporate the following elements for consideration:
1. Building expansion
a. Carpenter shop
b. Landscape bay
c. Lower level restrooms
d. Training Room
e. Kitchen/Dining area
f. Elevator
g. Equipment parking (Charlie will quantify)
h. Employee housing
i. Office Space
2. Covered cold storage
3. Fleet Maintenance
a. Second Advantage Lift
4. Employee/guest parking
5. Project Staging Space
6. Transit System expansion - parking
7. Electrical system upgrades — expansion and electric bus charging
Town of Vail Page 4
September 18, 2018 - Page 9 of
Timeline:
Image(s):
8. Snow dump expansion (50,000 CY)
9. Future Biomass generation site (Gypsum plant is +/- 9 acres)
10. Photovoltaic array (7 Acres) (20% more than Shops complex
demand)
11. Employee housing expansion
a. Buzzard Park Phase II
12. Employee housing structured parking
13. Frontage Road turn lanes
14. Entrance tunnel widening
15. Utility evaluation and upgrades
a. Sanitary sewer lift station
b. Municipal water main capacity
c. Natural gas main capacity
16. Rockfall and debris flow mitigation
17. Landscape berm/visual screen enhancement
18. Public Works and Transportation Wellness Facility
19. Wildlife Impacts
■ Initial analysis of existing buildings and Site and Desired Program Narratives
■ Initial Sketch plans for various program planning
■ Review program planning with staff and council
■ Provide direction on viable program plan continuation
■ Conduct public outreach with regard to components of the plan.
■ Prepare Master Plan level site plan and building massing and narrative regarding
the preferred program
■ Provide cost estimates of the various program elements
■ Provide synergistic phasing options based on program elements
■ Work Session with the Planning and Environmental Commission on Program
Elements and issues and concerns regarding them
■ Provide update to Town Council on the Master Plan elements and prioritize the
phasing plan.
■ Complete the masterplan for formal review by the Planning and Environmental
Commission
■ Town Council adopts the Mater Plan by Resolution based on PEC
recommendation.
■ Initiate Design of first phase of implementation
Town of Vail Page 5
September 18, 2018 - Page 10 c
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A - Town of Vail Data Center
2019
Project: Data Center CEP033
Location: Town of Vail Municipal Building
Budget:
Narrative: The Town of Vail data centers are 26 and 29 years old respectively, both of which
are housed in the same physical location. Neither data center is survivable from
a fire, water, physical damage, or critical utility event. Neither room was
designed to be a data center and are merely converted office space and/or
storage rooms. As we look at our reliance on technology in order to conduct
daily business activities, these data centers are and will continue to be more
critical than ever to our operational continuity. If we were to lose our primary
location today for any reason, the Town of Vail would literally be out of business.
A data center strategy was proposed and designed into the new Municipal
Building / Medical Office Building complex back in 2013, but that project was
eventually abandoned.
The replacement of our HCI server infrastructure in August of 2018 was the first
phase of this project. Even though it was delayed by over five months due to
power concerns, it has ensured us a reliable and redundant infrastructure for our
systems and data, 91 servers and 44 Terabyte of data. A new off site data center
will not only be purpose built and survivable, it will allow us to do the same with
the physical location (building). If we lose Site A, we can quickly and easily move
all of our operational capacity to Site B. A new data center will also give us the
flexibility to remodel the existing Municipal Complex, or even a potential new
building, which is being discussed as part of the Civic Center Master Plan.
Timeline: Costing and preliminary design is already complete. Physical design and planning
would begin once the budget has been approved by council with an anticipated
construction start date of March/April, 2019. The data center would be
operational by October of 2019.
Town of Vail Page 6
September 18, 2018 - Page 11 c
2018
2019
Capital Cost
$909,036
$2,033,000
Operational
$35,000 Annually
Maintenance
No major change from
existing
Utilities
No major change from
existing
Replacement
20 years
Narrative: The Town of Vail data centers are 26 and 29 years old respectively, both of which
are housed in the same physical location. Neither data center is survivable from
a fire, water, physical damage, or critical utility event. Neither room was
designed to be a data center and are merely converted office space and/or
storage rooms. As we look at our reliance on technology in order to conduct
daily business activities, these data centers are and will continue to be more
critical than ever to our operational continuity. If we were to lose our primary
location today for any reason, the Town of Vail would literally be out of business.
A data center strategy was proposed and designed into the new Municipal
Building / Medical Office Building complex back in 2013, but that project was
eventually abandoned.
The replacement of our HCI server infrastructure in August of 2018 was the first
phase of this project. Even though it was delayed by over five months due to
power concerns, it has ensured us a reliable and redundant infrastructure for our
systems and data, 91 servers and 44 Terabyte of data. A new off site data center
will not only be purpose built and survivable, it will allow us to do the same with
the physical location (building). If we lose Site A, we can quickly and easily move
all of our operational capacity to Site B. A new data center will also give us the
flexibility to remodel the existing Municipal Complex, or even a potential new
building, which is being discussed as part of the Civic Center Master Plan.
Timeline: Costing and preliminary design is already complete. Physical design and planning
would begin once the budget has been approved by council with an anticipated
construction start date of March/April, 2019. The data center would be
operational by October of 2019.
Town of Vail Page 6
September 18, 2018 - Page 11 c
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: Bridge Road Bridge Replacement
Location: Bridge Road over Gore Creek
Budget:
Narrative: The purpose of this project is to replace the Bridge Road bridge. The existing
Bridge Road crossing of Gore Creek is a triple culvert structure and is subject to
overtopping due to blockage of one or more of the culverts during high water
events. This overtopping of the roadway has required the closure of Bridge Road
for safety. The Town received a federal grant of $1,024,800.00 to replace the
crossing with a single span structure.
Timeline: Design is complete and temporary easements acquired. Staff will advertise for
Construction January 2019, with construction being July — November 2019.
Town of Vail
Page 7
September 18, 2018 - Page 12
2018
2019
Capital Cost
$1,554,000
$450,000
Maintenance
No increase
Utilities
No Increase
Replacement
50+ Years
Narrative: The purpose of this project is to replace the Bridge Road bridge. The existing
Bridge Road crossing of Gore Creek is a triple culvert structure and is subject to
overtopping due to blockage of one or more of the culverts during high water
events. This overtopping of the roadway has required the closure of Bridge Road
for safety. The Town received a federal grant of $1,024,800.00 to replace the
crossing with a single span structure.
Timeline: Design is complete and temporary easements acquired. Staff will advertise for
Construction January 2019, with construction being July — November 2019.
Town of Vail
Page 7
September 18, 2018 - Page 12
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: East Meadow Drive Snowmelt Replacement
Location: East Meadow Drive — Village Center Drive to Willow Bridge Road
Budget:
Narrative: The purpose of this project is to replace the existing snowmelted pavers along
East Meadow Drive from Village Center Drive to Willow Bridge Road in front of
the Solaris. We have had numerous breaks of the snowmelt tubing under pavers
due to the weight and frequency of the In -Town buses. In order to avoid this
issue in the future we will replace this section, which has the snowmelt in sand
under pavers, with snowmelt tubing in concrete under pavers. This is the last
remaining section along the In -Town bus Route that needs to be replaced with
the concrete and pavers.
Timeline: Bid Jan -Feb 2019, Construct April — May 2019
Image(s):
Town of Vail Page 8
September 18, 2018 - Page 13 c
2019
Capital Cost
$750,000
Maintenance
No increase
Utilities
No Increase
Replacement
20+Years
Narrative: The purpose of this project is to replace the existing snowmelted pavers along
East Meadow Drive from Village Center Drive to Willow Bridge Road in front of
the Solaris. We have had numerous breaks of the snowmelt tubing under pavers
due to the weight and frequency of the In -Town buses. In order to avoid this
issue in the future we will replace this section, which has the snowmelt in sand
under pavers, with snowmelt tubing in concrete under pavers. This is the last
remaining section along the In -Town bus Route that needs to be replaced with
the concrete and pavers.
Timeline: Bid Jan -Feb 2019, Construct April — May 2019
Image(s):
Town of Vail Page 8
September 18, 2018 - Page 13 c
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: Vail Valley Drive Recreational Path Extension
Location: Vail Valley Drive — Soccer Field Lot to Ptarmigan East
Budget:
Narrative: The purpose of this project is to provide a safe and user friendly separated
recreational path along Vail Valley Drive from the Ford Park Soccer Field parking
lot entrance to the east intersection of Ptarmigan Drive / Vail Valley Drive. Vail
Valley Drive is a part of the Gore Valley Trail system and heavily used by
pedestrians and bicyclists; this conflicts with passenger and transit vehicular
usage creating a safety concern. This is particularly evident in the summer
months.
Timeline: Design and Public Outreach Jan -March 2019, Bid April -May 2019, Construction
September — November 2019
Images:
Town of Vail Page 9
September 18, 2018 - Page 14 c
2019
Capital Cost
$800,000
Maintenance
Increase to
Rec. Path
Maintenance
Utilities
No Increase
Replacement
20+ Years
Narrative: The purpose of this project is to provide a safe and user friendly separated
recreational path along Vail Valley Drive from the Ford Park Soccer Field parking
lot entrance to the east intersection of Ptarmigan Drive / Vail Valley Drive. Vail
Valley Drive is a part of the Gore Valley Trail system and heavily used by
pedestrians and bicyclists; this conflicts with passenger and transit vehicular
usage creating a safety concern. This is particularly evident in the summer
months.
Timeline: Design and Public Outreach Jan -March 2019, Bid April -May 2019, Construction
September — November 2019
Images:
Town of Vail Page 9
September 18, 2018 - Page 14 c
Vail Valley Drive Recreation
Path - Concept
e.r
rr
Vehicular Traffic:
Vail Valley Drive (Homestake to
Ptarmigan East) One Way EB Only
All other roads remain two-way
Recreational Path
Y.
Google Earth ' `
•
400 It
Vail Valley Drive Recreation
Path - Concept
Google Earth
Town of Vail
Page 10
September 18, 2018 - Page 15
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: Ford Park - Softball Weather Shelter
Location: 518 S. Frontage Road East, Spectator Plaza area
Budget:
Narrative: The purpose of this project is to increase usability and safety in Ford Park by
providing weather protection for the athletes and spectators using the center
and west softball fields. The 2012 Ford Park Master Plan anticipated park users
seeking shelter under the roof overhang or covered picnic area of the other 2
park buildings in the vicinity of the fields. This scenario has proven to be
inadequate because of the type of shelter or the distance from the spectator
plaza area. This project was originally proposed as a tensile fabric structure
which was rejected by DRB on 2 occasions. The proposed structure matches the
architectural style of the adjacent buildings and includes a Live Roof system.
Environmental impacts of this project are negligible as no vegetation is
disturbed, erosion protection BMP's will be required during construction and the
footprint of the shelter is currently impervious.
Timeline: Design: complete
Approval: complete
Bidding: January 2019
Construction: Early spring 2019 — May 2019
Image(s):
SOOT. AST VIPA'
Town of Vail Page 11
September 18, 2018 - Page 16
2019
Capital Cost
$585,000
Maintenance
Capital Park Maintenance
Utilities
NA
Replacement
25+ years, or as designed
Narrative: The purpose of this project is to increase usability and safety in Ford Park by
providing weather protection for the athletes and spectators using the center
and west softball fields. The 2012 Ford Park Master Plan anticipated park users
seeking shelter under the roof overhang or covered picnic area of the other 2
park buildings in the vicinity of the fields. This scenario has proven to be
inadequate because of the type of shelter or the distance from the spectator
plaza area. This project was originally proposed as a tensile fabric structure
which was rejected by DRB on 2 occasions. The proposed structure matches the
architectural style of the adjacent buildings and includes a Live Roof system.
Environmental impacts of this project are negligible as no vegetation is
disturbed, erosion protection BMP's will be required during construction and the
footprint of the shelter is currently impervious.
Timeline: Design: complete
Approval: complete
Bidding: January 2019
Construction: Early spring 2019 — May 2019
Image(s):
SOOT. AST VIPA'
Town of Vail Page 11
September 18, 2018 - Page 16
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: Water Quality Improvements
Location: Varies, See Narrative
Budget:
Narrative: The purpose of this project is to continue the implementation of the Gore Creek
Action Plan. To date almost 60% of the Town capital projects within the plan
have been completed. Staff will continue to evaluate and implement the
remaining projects. This will include Water Quality improvements along
Westhaven Drive, Buffehr Creek Road, Various Bridge locations, and the West
Vail South Roundabout.
Timeline: 2019-2021
Image(s): NA
Town of Vail Page 12
September 18, 2018 - Page 17 c
2018
2019
2020
2021
Capital Cost
$2,377,000
$1,000,000
$1,000,000
$1,000,000
Maintenance
$20k -$35k
Utilities
No Increase
Replacement
50+ Years
Narrative: The purpose of this project is to continue the implementation of the Gore Creek
Action Plan. To date almost 60% of the Town capital projects within the plan
have been completed. Staff will continue to evaluate and implement the
remaining projects. This will include Water Quality improvements along
Westhaven Drive, Buffehr Creek Road, Various Bridge locations, and the West
Vail South Roundabout.
Timeline: 2019-2021
Image(s): NA
Town of Vail Page 12
September 18, 2018 - Page 17 c
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: Vail Nature Center - New
Location: Ford Park, 841 Vail Valley Drive
Budget:
Narrative: Recent investigation and research identified several issues associated with the
current condition of the Vail Nature Center as well as the community's affection
and desires for the facility. The 2019 budget allocation covers the cost of
programming, development parameters, 3 conceptual design options, site
planning, public process and entitlement, schematic design, design development
and construction documents for renovation and/or replacement of the Vail
Nature Center.
Timeline: Preliminary and conceptual design
Schematic, design development and construction documents
Construction activities
Image(s):
9/18 — 4/19
5/19 — 2/20
4/20 — 2/21
Town of Vail Page 13
September 18, 2018 - Page 18
2019
2020
Capital Cost
$400,000
design
$4,000,000
construction
Operations
$65,000 annual contract w/
Walking Mountains
Maintenance
$7,500
Utilities
$7,500
Replacement
50 yrs or as designed
Narrative: Recent investigation and research identified several issues associated with the
current condition of the Vail Nature Center as well as the community's affection
and desires for the facility. The 2019 budget allocation covers the cost of
programming, development parameters, 3 conceptual design options, site
planning, public process and entitlement, schematic design, design development
and construction documents for renovation and/or replacement of the Vail
Nature Center.
Timeline: Preliminary and conceptual design
Schematic, design development and construction documents
Construction activities
Image(s):
9/18 — 4/19
5/19 — 2/20
4/20 — 2/21
Town of Vail Page 13
September 18, 2018 - Page 18
CAPITAL PROJECTS FUND/REAL ESTATE TRANSFER TAX
PRIORITY A — PROPOSED PROJECT DESCRIPTION
2019
Project: Stephens Park Playground Renovation
Location: Stephens Park, Intermountain Neighborhood
Budget:
Narrative: The play area at Stephens Park was constructed by Town of Vail crews in the
mid -1990's. It is typical of Vail's 1970-90 custom play areas which were wooden,
post and platform structures with steel/plastic climbers and slides purchased
from a catalog. It was upgraded in 2004 to generally meet current playground
safety guidelines. However, it is deficient in several areas:
• The play area does not meet ADA standards
• There is limited play value to the structure and equipment
• At nearly 25 years old, the slides and climbers are beyond their useful life
and need to be replaced
Additionally, over the past 20 years, the town has worked to integrate art into its
playgrounds. This program has resulted in unique, whimsical play areas that
have become the signature of Vail's parks. At this time, it is anticipated that
artistic elements would be included in this renovation.
This project would update the playground and equipment in a manner consistent
with other Vail neighborhood parks.
Timeline: Sept 2018
Oct
Nov thru Mar 2019
Apr thru Aug
September
Town of Vail
Initial Project Planning
Council Discussion of Project Goals/Concepts/Process
Concept Design/Public Process
Final Design/CDs/Bid Process
Begin Construction
Page 14
September 18, 2018 - Page 19 c
2019
Capital Cost
$300,000
Maintenance
No increase
Utilities
NA
Replacement
25-35 years
Narrative: The play area at Stephens Park was constructed by Town of Vail crews in the
mid -1990's. It is typical of Vail's 1970-90 custom play areas which were wooden,
post and platform structures with steel/plastic climbers and slides purchased
from a catalog. It was upgraded in 2004 to generally meet current playground
safety guidelines. However, it is deficient in several areas:
• The play area does not meet ADA standards
• There is limited play value to the structure and equipment
• At nearly 25 years old, the slides and climbers are beyond their useful life
and need to be replaced
Additionally, over the past 20 years, the town has worked to integrate art into its
playgrounds. This program has resulted in unique, whimsical play areas that
have become the signature of Vail's parks. At this time, it is anticipated that
artistic elements would be included in this renovation.
This project would update the playground and equipment in a manner consistent
with other Vail neighborhood parks.
Timeline: Sept 2018
Oct
Nov thru Mar 2019
Apr thru Aug
September
Town of Vail
Initial Project Planning
Council Discussion of Project Goals/Concepts/Process
Concept Design/Public Process
Final Design/CDs/Bid Process
Begin Construction
Page 14
September 18, 2018 - Page 19 c
Image(s):
Town of Vail Page 15
September 18, 2018 - Page 20 c
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Revenue
2%
3%
3%
3%
3%
Total Sales Tax Revenue:
$ 26,046,000
$ 26,046,000
$ 26,908,000
$ 27,446,000
$ 27,995,000
$ 28,835,000
$ 29,700,000
2019 at 2.0% increase from 2018 forecast (5.1% increase from 2017 actuals);
Sales Tax Split between General Fund & Capital Fund
62/38
62/38
62/38
62/38
62/38
62/38
62/38
Sales Tax - Capital Projects Fund
$ 9,897,000
$ 9,897,000
$ 10,225,000
$ 10,429,000
$ 10,638,000
$ 10,957,000
$ 11,286,000
Use Tax
1,975,900
1,975,900
2,220,000
1,750,000
1,803,000
1,857,000
1,913,000
2019 based on two year average plus estimated for Lion View, Park Meadows, and Launch Projects; 2020 based on 5
year average then 3% increase
Federal Grant Revenue
-
675,059
300,000
700,000
-
-
-
2018 Forecast includes $675K FASTER grant to cover 80% of two buses
Other County Revenue
260,302
260,302
-
-
-
-
-
$260.3K reimbursement for radios from Eagle County Sheriffs Office, Eagle County Health Services District, and Avon
Police Department; 2019-2020: $1M ($300K in 2019/ $700k in 2020) Federal grant reimbursement for Bridge Rd
Bridge repair
Other State Revenue
83,691
218,691
-
525,287
-
-
-
2018 Forecast includes $135K state grant transferred to CPF from RETT for PW runoff ; $83.7K DOLA grant for license
plate readers (2 vehicles) and upgraded police intel sharing software; 2020: $525,287 CDOT bus grant
Lease Revenue
159,135
159,135
164,067
164,067
164,067
164,067
164,067
Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Sales of Chamonix Housing Development Units
17,693,900
17,693,900
--
-
-
-
Sale of Chamonix Housing Units
Project Reimbursement
6,989,416
6,989,416
200,001
2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County
School District; $50K Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from
Liftside to Glen Lyon Office Building- see corresponding expense below; 2019-2020: $1.1M use of Holy Cross
Enhancements funds to be used towards Big Horn Rd and Intermountain during 2018; 2021: $1.5M from traffic impact fee
for Vail Health/ Frontage Road Project; 2019-2023 $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and
Intermountain project
Timber Ridge Loan repayment
489,419
489,419
463,171
463,129
463,086
463,043
462,999
$28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund
Earnings on Investments and Other
38,723
38,723
92,899
76,532
39,763
27,372
81,456
0.7% rate assumed on available fund balance
Total Revenue
37,587,486
38,397,545
13,665,137
14,308,015
14,807,916
13,668,482
14,107,522
Expenditures
Capital Maintenance
230,000
697,000
Bus Shelters
118,825
118,825
30,000
30,000
30,000
30,000
Annual maintenance; Re -appropriate for repairs to Spruce Way bus shelter and lights; 2020 Lionshead transit center
Westbound Bus shelter
Parking Structures
695,000
695,000
700,000
795,000
785,000
950,000
2018-2022 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and
other structural repairs; 2023 includes $200K for expansion joint replacement
Welcome Center Interior
250,000
250,000
-
100,000
-
_
2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes
paint and built in desks; 2021: Furniture replacement in Vail Village Welcome Center
Children's Garden of Learning -Boiler replacement
12,800
12,800
-
-
-
-
-
Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building
Traffic Impact Fee and Transportation Master Plan Updates
233,482
233,482
-
-
-
-
-
2018: 20 -year Transportation Master Plan to coincide with West Vail Master Plan and Civic Center Master Plan
Neighborhood Bridge Repair
689,134
689,134
350,000
-
350,000
-
Major Bridge Repair Projects based on bi-annual bridge inspection; 2018: Kinnickinnick (West) Bridge Repair, West
Forest Bridge Repair; 2019: Lupine Bridge Repair; 2021: Placeholder based on bridge inspection reports
Facilities Capital Maintenance
476,000
476,000
393,000
372,500
523,500
489,500
615,000
In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces,
windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2018: Comm
Dev kitchen update ($25K), transit offices skylight replacement ($50K); Buzzard Park repairs ($67.5K), PW and bus barn
maintenance including window replacement($92K), PW admin carpet replacements ($50K)' library door replacement
($25K); 2019: PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn
maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof,
skylight, and solar panel ($70K); 2020:PW garage door replacements ($50K), transit station skylight replacement
($50K); 2021: PW shops fire panel replacement ($40K), garage door replacements ($50K), PW boiler replacement
($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41 K); 2022: Fire Station interior
paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight
replacement ($50K); 2023: Fire Station II exhaust extraction system $(75K), library air handling replacement ($125), Bus
barn gradient tube replacement ($50K)
16
September 18, 2018 - Page 21 of 122
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5-year plan
Project timing changed from prior 5-year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Municipal Complex Maintenance
138,750
798,000
255,000
335,000
2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive
controls ($44K); 2020: Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev
interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling
205,000 units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching
and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room
and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance
($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K)
Donovan Park Pavilion
15,000
15,000
5,000
755,100
5,100
5,100
5,100
Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan Pavilion
Street Light Improvements
147,057
147,057
75,000
75,000
75,000
75,000
75,000
Annual maintenance to street lights; LED light enhancements
Capital Street Maintenance
1,220,000
1,220,000
1,225,000
1,345,000
1,225,000
1,405,000
1,350,000
On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes
Asphalt and Mill overlay ($575K)
East Mill Creek Culvert Replacement
-
-
-
-
-
Elr50,000 -
Replacement of East Mill Creek culvert at Gold Peak and Vail Valley Drive
Snowmelt Boilers
-
-
-
500,000
500,000
500,000
500,000
Replacement of 8 boilers (2 per year)
Town-wide camera system
140,000
140,000
70,000
22,000
22,000
22,000
22,000
2018-2019 replace Bosch system(30 cameras); $22K Annual maintenance
Audio -Visual capital maintenance
18,000
18,000
18,000
18,000
18,000
18,000
18,000
Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station
Document Imaging
30,000
30,000
30,000
30,000
30,000
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and servers.
Software Licensing
217,000
217,000
144,410
146,193
147,417
63,665
63,665
2018-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year
plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement; $75K placeholder
for Asset Management System in 2018, and $50K per year for 3 years (thru 2021)
Thermal Imaging Cameras
-
-
12,000
12,000
-
12,000
12,000
For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or
heat barriers
Hardware Purchases
150,000
150,000
50,000
350,000
50,000
50,000
50,000
2018: Replacement of 50 workstations; $300K in 2020 for scheduled replacement of larger servers
Website and e-commerce
12,000
12,000
12,000
12,000
12,000
12,000
12,000
Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs
Fiber Optics / Cabling Systems in Buildings
62,000
62,000
90,000 15,000
15,000
15,000
15,000
2018-2020: Repair, maintain & upgrade cabling/network Infrastructure $15K; 2018: Install fiber optics from data center to
CenturyLink; 2019: NWCOG Project THOR Broadband project Meet Me Center $75K
Network upgrades
30,000
30,000
380,000
200,000
30,000
30,000
30,000
Computer network systems - replacement cycle every 3-5 years; 2019: Retrofit networking gear for public access
system installed in 2014 $350K; 2020 replacement of switches and routers
Phone System
77,220
77,220
-
-
_
-
2018: IPO Phone system replacement ($25.5K), normal replacement of (pads, (phones $20K;phone system; replacement
of phones, headsets
Public Wi-Fi Systems
-
-
- 250,000
-
-
-
Upgrade/replace public Wi-Fi system initially installed by Crown Castle
Business Systems Replacement
338,700
338,700
-
-
2018: $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com
Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.); $30K every other year
for parking system upgrades
Public Safety System (CAD/RMS Dispatch System)
97,768
97,768
50,000
50,000
50,000
50,000
50,000
Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and
fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph
software maintenance; 2018: Fire and police mobile data computer replacement ($24K);
Public Safety Equipment
121,791
121,791
69,000
-
-
-
_
2018: Replace existing headsets, vests, and helmets for 6 Police SOU members ($20.5K), Upgrade mass casualty
supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K) upgraded police Intel
sharing platform ($18.4K); Replacement of 40 body worn cameras ($12K); 2019: Long Range acoustical device ($50K),
fire prevention safety prop ($10K), personal protective equipment dryer ($9K)
Bus Camera System
-
-
15,000
15,000
-
-
-
Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.
Extrication Equipment
100,000
100,000
-
-
--
-
To purchase updated extrication equipment that will work with newer and more advanced vehicles
RHMAEC vehicle and equipment
60,000
60,000
-
-
-
-
_
TOV's portion of a RHMAEC(Regional Hazardous Materials Association of Eagle County) vehicle and equipment- Eagle
county is putting $120K towards this vehicle.
Event Equipment
-
-
-
-
-
-
Event trailer and moveable barricades to provide barriers for vehicle entry into event areas
Fire engine equipment
50,000
50,000
-
_
To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when
other engines our being repaired or in an emergency
Total Maintenance
5,361,777
5,361,777
3,962,160
5,892,793
4,263,017
4,477,265
4,062,765
17
September 18, 2018 - Page 22 of 122
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project '
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Priority A
8,000,000
Data Center (Computer Rooms)
909,036
15,000
15,000
15,000 2018: 1st half of data center equipment (HCI) 2019: 2nd half of hyper -converged infrastructure (HCI) equipment
$750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building $128K
Public Works Shops Expansion
150,000
150,000
5,5s . s i i
-
-
2018:$150K Design for PW building remodel; 2019: Expansion and remodel of the Public Works shop complex as
outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop
expansions will meet the needs of the department and changing operations, such as electrified buses into the
future. The plan will consider a shop building expansion, system upgrades, ADA upgrades, additional employee
- housing (in various locations including the current administration building), covered cold storage and the
expansion of the shop yard foot print to the north, project staging and space, snow dump expansion,
Photovoltaic Array as a major GHG emission offset, Frontage Road left turn lane, and hazard mitigations and
visual screening
Vehicle Expansion
265,000
265,000
115,100
80,000
-
-
2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K); 2019: Police chief
- vehicle ($39K), building inspector vehicle ($37.1K), construction project manager vehicle ($39K); 2020: 2
commander vehicles ($80K)
Parking Entry System / Equipment
93,037
93,037
93,000
-
1,400,000
-
-
-
I12018:
850,000
ii
Ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to
enhance Ford Park parking management; 2019: Spare parking system equipment including ticket creator, ticket
processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2023: New parking equipment
Neighborhood Bridge Reconstruction
1,554,106
1,554,106
450,000
-
-
-
2018/ 2019: Bridge Road Bridge replacements; 2020: Nugget Lane Bridge Reconstruction
East Meadow Drive Snowmelt
800,000
-
54,740
800,000
-
54,740
750,000
VOW
-
-
-
-
2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the
Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers; 2019:
Installation of snowmelt system
illign Vail Roundabout
Neighborhood Road Reconstruction
-
-
-
-
3,500,000
-
-
-
2019: Main Vail Roundabout truck apron
-
-
2018: Continuation of shared drainage project that began in 2015 with ERWSD on Rockledge Rd/Frontage Rd; 2019:
East Vail major drainage improvements; 2021: East Vail road Major Drainage Improvements construction ($3.5M),
street total reconstruction eliminated (was $9M+)
Data Center equipment replacement and generator
300,000
300,000
-
-
2018: Replace data center server infrastructure; upgrade and replace emergency generator to increase capacity
Lionshead Express Bus Stop Improvements (VRA)
400,000
400,000
-
-
-
-
-
2018: Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround
Vail Spa Heated Walk (VRA)
250,000
250,000
-
-
2018: Connect the Lion with Vail Spa via heated sidewalks; $43K reimbursement from the Lion with remaining $206K to
be reimbursed by VRA
Heated walkway between underpass and 1st chair (VRA)
281,432
281,432
-
-
-
-
-
2018: Heated walkway between new underpass and 1st chair building
Energy Enhancements
87 899
87 899
-
-
_
2018: Continuation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy
Cross
Pedestrian Safety Enhancements
1,500,000
1,500,000
-
-
-
-
-
2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16)
West Vail Roundabout
350,000
350,000
-
-
-
-
-
2018: West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re -bar)
Library Self -Check System Updates
38,000
38,000
-
-
-
-
-
2018: Library replacement kiosk and security gate replacement
Chamonix- TOV
230,322
230,322
-
-
-
-
-
-
-
Chamonix contingency- TOV
Slifer Plaza/ Fountain/Storm Sewer
4,377,119
4,377,119
-
-
-
-
2018: Repairs to Silfer Plaza fountain and storm sewers; 2019: Includes placeholder for possible increase in scope
West Vail Interchange Sidewalk Repair
325,000
325,000
-
-
2018: To repair sidewalk damage underneath the 1-70 bridge
Lionshead Parking Structure Landscape Renovations (VRA)
100,000
100,000
-
-
-
-
-
2018: Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where
trees have been lost and planting eroded by years of snow storage
Colorado Ski Museum renovation
500,000
500,000
-
-
-
-
-
2018: Town contribution toward expansion and remodel of Colorado Ski Museum
Radio Equipment replacement/expansion
860,340
860,340
-
-
-
-
_
2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF;
Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only
include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until
2018)
Hybrid Bus Battery Replacement
431,772
431,772
-
-
-
-
-
2018: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle
replacement has not been needed as of yet
Public Works Building Remodel
300,000
300,000
-
-
-
-
-
2018: $300K for PW HVAC (2)
Municipal Redevelopment
300,643
300,643
-
-
-
-
-
2018: planning of possible future municipal building redevelopment
Red Sandstone Parking Structure (VRA)
14,696,953
14,696,953
-
-
-
-
-
2018: Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts
($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA
Chamonix Housing Development
4,083,151
4,083,151
-
-
-
-
-
2018: Final construction of the Chamonix town home development project
18
September 18, 2018 - Page 23 of 122
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
1-70 Underpass (VRA)
492,990
492,990
-
-
-
-
-
2018: The town's portion to complete and pay final bills for the 1-70 underpass
East LH Circle pathway to Dobson (VRA)
93,560
93,560
-
-
-
-
_
2018: Planning and Design for project to Improve connection from the E Lionhead bus stop to Dobson originally scheduled
in 2016; Project has been moved to unfunded pending the civic center master plan revision
Dobson Plaza (VRA)
100,000
100,000
-
-
-
-
-
2018: Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design
originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision
Underground Utility improvements
2,188,066
2,188,066
-
-
-
-
-
2018: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K
for CDOT project; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using
Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)
Public Works Equipment Wash Down/WO Improvements
246,967
246,967
-
-
-
-
-
2018: Exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is
disposed
Total Priority A:
36,360,133
36,360,133
12,091,100
6,995,000
3,515,000
15,000
865,000
Priority B
Frail Village Streetscape/Snowmelt Replacement
Fire Truck Replacement
-
-
-
-
-
2,500,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village
-
-
-
-
1,700,000
-
400,000 2021: Replacement of Ladder truck purchased in 2000; 2023: Type 3 Truck
Replace Buses
3,229,587
3,229,587
- 6,525,000
198,000
- -
-
-
-
2018: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2020 7 buses for
replacement at $875K each, plus 5 charging stations at $50K each, and $30K for additional power chargers. Grant funding
is being pursued.
Fire Station Alert System
9,000,000
2019: Fire Station Alerting System to improve response times. This system will work with the Dispatch system
and the timing is being coordinated with Eagle River Fire
Vail Health / TOV Frontage Road improvements
202,229
202,229
-
-
2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and
public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal
building; Design funded by Traffic Impact Fee funds; Original Plan: 2021: VH plans for expansion; Improvements would
span from LH Parking structure to Municipal building; $3.6M funded by VRA in 2021, Traffic impact fee ($1.5M),
Remaining CPF & Developments ($3.9M) Timing of this project is pending the Civic Center Master Plan
Total Priority B:
3,431,816
3,431,816
-
6,723,000
12,450,000
-
2,900,000
Priority C
Transit Stop Improvements
650,000
650,000
-
-
-
-
2,000,000
Al
2018:Transit improvements at Vail Village Transit Center; Add pedestrian improvements, bus turning improvements to
West Vail Arosa bus stop in West Vail; 2023: Transit Stop Improvements to coincide with Timber Ridge Phase!!
Redevelopment
Vail Road Sidwalk Construction
-
-
-
-
-
550,000
2022: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd.
Buffeher Creek Turn Lan.
-
-
-
-
-
1,450,000
-
2,500,000
150,000
111
2022: Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in
by Marriott; project was originally scheduled for 2019 and delayed to 2021 to coincide with the Marriott construction
.... ... - ... - - ... ... ... - -- - -
Guest Services Enhancements/Wayfinding
-
-
-
-
-
-
2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead
647,684
647,684
-
2023: Continuation of Guest Service / Wayfinding enhancements outside of VRA district; 2023: $150K for design phase of
town wide way finding replacement
Total Priority C:
1,297,684
1,297,684
-
-
-
2,000,000
4,650,000
Total Expenditures
46,451,410
46,451,410
16,053,260
19,610,793
20,228,017
6,492,265
12,477,765
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
4,202,023
4,202,023
1,550,000
(1,500,000)
1,550,000
(1,500,000)
5,150,000
(1,500,000)
2,050,000
(1,500,000)
50,000
. (1,500,000)
2018: $2.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk, $100K $500K 1-70
underpass completion $100K LH parking structure improvements, $281K heated walk between ped overpass and First
Chair ; 2019: $1.5M Red Sandstone, 2020: $1.5M Red Sandstone, 2021: $3.6M Frontage Road Vail Health,$1.5M Red
Sandstone; 2022: $2M Red Sandstone
Transfer to Housing Fund
(2,261,550)
(2,261,550)
Transfer to Housing Fund; 1.5M per year
Revenue Over (Under) Expenditures
(6,923,451)
(6,113,392)
(2,338,123)
(5,252,777)
(1,770,101)
7,726,217
179,757
Beginning Fund Balance
19,384,700
19,384,700
13,271,308
10,933,185
5,680,408
3,910,307
11,636,524
Ending Fund Balance
12,461,249
13,271,308
10,933,185
5,680,408
3,910,307
11,636,524
11,816,281
19
September 18, 2018 - Page 24 of 122
20
September 18, 2018 - Page 25 of 122
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Revenue
0%
2%
2%
2%
2%
Real Estate Transfer Tax
$ 6,100,000
$ 6,300,000
$ 6,300,000
$ 6,410,000
$ 6,535,000
$ 6,665,700
$ 6,799,014
2019 flat with 2018 forecast (5 year average growth is 3.2%)
Golf Course Lease
165,000
165,000
166,650
168,317
170,000
171,700
173,417
Annual lease payment from Vail Recreation District; annual increase will be based on CPI until after
first 3 years under new lease; then revenue share potential will be reviewed; Rent income funds the
"Recreation Enhancement Account" below
Intergovernmental Revenue
235,847
800,847
1,170,000
20,000
20,000
20,000
20,000
2018 Forecast includes $700 CDOT TAP grant awarded in 2017 and will be received in 2018 upon
completion on the project in 2018, forecast also includes removal of $135K transferred to CPF for
water mitigation runoff grant; $20K from Eagle County for Intermountain Fuels project; 2019-2023:
$20K per year for Lottery fund proceeds; 2019 includes $150K reimbursement from ERWSC and
$1M from Eagle County for restabilization of Down Junction
Project Reimbursements
6,000
6,000
-
-
-
-
-
2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels Project
Donations
32,457
32,457
-
-
-
-
-
$28.4K donation from Vicki and Kent Logan Family Trust for installation of Lawrence Weiner art; $1 K
donation from Varlaufer HOA for Roger Staub park maintenance access improvements included in the
capital maintenance budget; $1K donation from East West Partners for Sole Power prizes; $2.1K use
of Sole Power Donations
Recreation Amenity Fees
10,000
10,000
10,000
10,000
10,000
10,000
10,000
Earnings on Investments and Other
49,059
49,059
12,185
10,785
9,529
19,756
4,831
0.7% rate assumed; 2018: Reimbursement from bag fee collections for Clean -Up Day and America
Recycles Day.
Total Revenue
6,598,363
7,363,363
7,658,835
6,619,101
6,744,529
6,887,155
7,007,262
Expenditures
Operations
Forest Health Management
277,248
277,248
282,800
288,400
294,150
300,000
306,000
Operating budget for Wildland Fire crew
Annual Park and Landscape Maintenance
1,696,395
1,696,395
1,691,224
1,743,159
1,764,278
1,806,875
1,851,166
Ongoing path, park and open space maintenance, project mgmt.
Management Fee to General Fund (5%)
305,000
305,000
315,000
320,500
326,750
333,285
339,951
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
65,000
65,000
66,300
67,600
69,000
On going pest control, tree removal and replacements in stream tract, open space, and park areas
Betty Ford Alpine Garden Support
Nature Center Operation
Eagle River Watershed Support
69,700
45,450
69,700
45,450
70,397
46,814
71,101
1,000
48,218
71,812
80,000
49,182
72,530
50,166
73,255
80,000
51,169
Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general
operating annual increase
Nature Center operating costs including $65K Walking Mountains contract and $15K for maintenance
and utilities
Annual support of the Eagle River Watershed Council programs with 1% increase for 2017
Public Art - Operating
111,201
111,201
113,425
115,694
118,007
120,368
122,775
Art in Public Places programming
Environmental Sustainability
539,563
539,563
499,254
509,239
519,424
529,813
540,409
$3.1K for Sole Power awards and prizes- see corresponding donations above; $6K for two new E -
bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re -appropriate
from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky
Mountain Climate Membership
Total Operations
3,109,557
3,109,557
3,163,914
3,241,311
3,289,904
3,360,636
3,433,725
Maintain Town Assets
Forest Health VHF Radios
31,863
31,863
-
-
-
-
-
2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will
enable communication with other agencies using this technology such as Summit County
Intermountain Fuels Reduction
74,328
74,328
-
-
-
-
-
Intermountain Fuels Project $63.3K Phase II; Nature Conservancy contribution $6K- See
corresponding reimbursement above; Phase III ($5K)
Street Furniture Replacement
25,000
25,000
90,000
90,000
85,000
85,000
85,000
Annual replacement or capital repairs, benches, recycling and bike racks; 2019 includes pedestrian
bridge inspection report ($25K), 2020 includes pedestrian bridge recommendations contract ($15K)
Rec. Path Capital Maint
110,986
110,986
85,000
87,550
90,177
92,882
95,668
Capital maintenance of the town's recreation path system
20
September 18, 2018 - Page 25 of 122
21
September 18, 2018 - Page 26 of 122
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Park / Playground Capital Maintenance
235,076
235,076
125,000
128,750
132,613
136,591
140,689
Annual maintenance items include projects such as playground surface refurbishing, replacing bear -
proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence
maintenance; 2018 includes $54K increase for improvements to access into Stab Park
Betty Ford Alpine Garden - Capital Contribution
38,433
38,433
-
-
-
-
-
Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)
Total Maintenance
515,686
515,686
300,000
306,300
307,789
314,473
321,357
Priority A
Vail Valley Drive Path Extension: Ford Park to Ptarmigan
Vail Valley Drive Path Extension: Ptarmigan West to GC Mtn
Building ii
-
-
400,000 -
-
-
-
2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety
-
-
400,000
585,000
67,000
30,000
-
-
-
-
2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety
Ford Park: Softball Weather Shelter
-
-
-
-
-
-
2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for
spectators and players
Ford Park Landscape Enhancement: Parking Lot/Sport
Central Portal
-
-
-
-
-
-
2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal
ilot Project to reduce turf grass
-
-
-
-
-
-
2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways
to reduce turf grass in areas across town resulting in water and maintenance savings
Gore Valley Trail Bridge Replacement
Covered Bridge Pocket Park Rehabilitation
Nature Center Redevelopment
Open Space Land Acquisition
-
- 300,000
-
-
-
-
2019: Reconstruction of south bridge abutment due to significant scour and replacement of
bridge structure
-
-
400,000
50,000
-
-
-
-
2019: Streambank stabilization, riparian enhancements, walking surface replacement Could be
one the riparian area projects
182,740
182,740
-
-
4,000,000
L 50,00
-
-
2018: Temporary Nature Center structure ($95.5K); Research on historical preservation and design
($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K); 2019: $400K Design for new
Nature Center Remodel/Structure; 2022: Construction of new Nature Center
150,000
150,000
-
-
-
-
-
2018: Acquisition of East Moran streamtract parcel; 2019/2023 $50K for open space surveys,
studies, titling, and appraisals
Stephens Park Safety Improvements
150,000
150,000
300,000
2019: Access improvements to include extended sidewalk, new stairs and other site
improvements; playground was built in 1990's
Gore Valley Trail Realignment
-
-
50,000
600,000
-
-
-
2019: Design Gore Valley Trail Realignment at Lionshead gondola; 2020: Gore Valley Trail
Realignment
Water Quality Infrastructure
2,512,181
2,377,181
1,000,000
100,000
85,000
1,000,000
400,000
60,000
1,000,000
300,000
60,000
-
-
2018 Forecast remove $135K for water mitigation at PW from grant for roof runoff supplemented in
2017; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site
specific water and water quality construction projects as part of "Restore the Gore"
Streambank Mitigation
900,458
900,458
-
-
2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $38,847 Great
Outdoors grant for riparian plants near covered bridge and Vail Valley Drive; 2019: Riparian Site
specific construction projects for Water Quality Strategic Action Plan
Public Art -General program / art
646,585
646,585
60,000
60,000
To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to
accumulate enough funds.
Public Art - Winterfest
352
352
30,000
30,000
30,000
30,000
30,000
Winterfest $30K per year
East Vail Water Quality TAPS
1,125,111
1,125,111
-
-
-
-
-
2018: East Vail Water Quality Improvements; $700K CDOT TAP grant funding budgeted in $700K -
revenue will be rolled in Supp 3 2018
East Vail Interchange Improvements
1,423,960
1,423,960
-
-
-
-
-
2018: Continuation of landscaping design and construction of the interchange
Dowd Junction repairs and improvements
2,138,515
2,138,515
-
-
-
-
-
2018: Re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative
improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K
reimbursement from ERWSC and $1M reimbursement from Eagle County
21
September 18, 2018 - Page 26 of 122
22
September 18, 2018 - Page 27 of 122
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Ford Park Improvements & Fields
262,620
146,220
-
-
-
-
-
2018: Softball field shelter currently undergoing re-evaluation ($116.4) ; Ford Park Soccer Field ADA
Route ($55K), East Ford Park special event power ($91.2K)
Streamtract Education/Mitigation
103,061
103,061
-
-
-
-
-
2018: Includes water quality and streamtract education, outreach, signage and marketing; water
quality personnel
Vail Transit Center Landscape
125,000
125,000
-
-
-
-
-
2018: 'Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail
TRC
Golf Clubhouse & Nordic Center
118,729
118,729
-
-
-
-
-
2018: Completion of Clubhouse and Nordic Center;
Chalet Road Sport Courts
38,463
38,463
-
-
-
-
-
2018: Acoustic barriers to minimize noise at Chalet Road Sport Courts
Soft Surface Trails
168,109
168,109
-
-
-
-
-
2018: Trail enhancements to coincide with Open Lands plan discussions
Gore Valley Trail Reconstruction Conoco to Donovan
450,000
450,000
-
-
-
-
-
2018: Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion
North Recreation Path Sun Vail to Pedestrian Bridge
235,000
235,000
-
-
-
_
-
2018: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail
and the pedestrian Bridge to coincide with the Red Sandstone parking garage project
Bighorn Park Improvements
13,208
13,208
-
-
-
-
-
2018: Drainage repairs and improvements near pavilion $13.2K
Ford Park Portal Improvements
23,868
23,868
-
-
-
-
-
2018: Continue improvements to Ford Park entry points
Seibert Memorial Statue
150,000
150,000
-
-
-
-
-
2018: Placeholder for Pete Seibert Memorial statue- contingent upon remaining funds to be raised
during 2018 budget year
Open Lands Plan
404,623
404,623
-
-
-
-
-
2018: Continuation of Comprehensive Open Lands Plan Update
Booth Creek Park
40,000
40,000
-
-
-
-
-
2018: $40K to modify foot traffic pattern in park
Total Priority A
11,362,583
11,111,183
3,884,000
2,090,000
1,390,000
4,140,000
90,000
Priority B
18,000
68,000
Ford Park Enhancement: Bikes Racks at Sport Courts
-
-
-
-
-
-
2020: Additional 12 space bike racks near restroom/concessions building
Ford Park Enhancement: Priority 3 Landscape area
-
-
-
-
-
-
2020: Landscape playground/basketball berm, softball area, frontage rd & east berms, below tennis
courts
Wildland Fire Shelter
-
-
-
-
-
-
, 17,500
410,000
2020: To purchase a wildland shelter safety device
Ford Park: Synthetic Turf Replacements
-
2020: Scheduled replacement of synthetic turf based on 7 year life expectancy
Athletic Field ADA Walkway
-
-
-
1111 326,00
-
-
-
2020: Construction of ADA compliant walkway between parking lot and Vail Valley Drive
Red Sandstone Park Picnic Shelter
-
-
-
-
50,001-
-
2021: Modest 12'x12' shelter near volleyball court
Total Priority B
-
-
-
839,500
50,000
-
-
Priority C
Buffehr Creek Park Safety Improvements
-
-
-
-
-
240,000
-
2022: Replacement 20 -yr old "catalog" playground equipment with custom build
Buffehr Creek Park park picnic shelter
-
-
-
-
-
60,000
2022: 15'x 25' shelter at existing picnic area
Ford Park: Parking lot entry reconfiguration
-
-
-
-
-
400,000
-
2022: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry
Library Landscape and reading area
-
-
-
-
-
00,000 -
2022: Exterior landscaping and site work enhancements for an outdoor reading area
Ellefson Park Safety Improvements
-
-
-
-
-
-
300,000
2023: Replacement 10 -yr old "catalog" playground equipment with custom build
Total Priority C
-
-
-
-
-
800,000
300,000
VRD-Managed Facility Projects
Recreation Enhancement Account
305,094
305,094
166,650
168,317
170,000
171,700
173,417
Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance;
Golf Clubhouse
-
-
65,000
-
-
40,000
-
2019: Wood trim replacement ($40K), AC and catering kitchen improvements ($30K); 2022:
Wood Trim replacement ($40K)
Athletic Field Restroom/Storage Building -
-
-
-
-
42023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft
- 1,000,000 restroom/storage building
22
September 18, 2018 - Page 27 of 122
23
September 18, 2018 - Page 28 of 122
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5-year plan
Project timing changed from prior 5-year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Golf Course Other
1,007,141
1,007,141
176,396
25,792
61,288
13,679
76,295
2019: parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3k), replace
roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K);
2020: Repair wood trim on maintenance building ($25.8K), 2021:Maintenance building HVAC
replacement ($17.7K), furnace replacement ($11.8K), gas fire replacement ($8.9K) ); 2022: parking lot
asphalt repairs ($11K), parking lots repairs at maintenance building ($3.3K; 2023: Repaint wood trim
($45K), clubhouse walkway repairs ($12.4k), replace drain pans and curb gutters ($18.8K)
Dobson Ice Arena
471,311
471,311
102,943
122,239
2,952
-
53,862
2018: complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing
rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K),
redesign and rebuild electrical room ($120.2K); replace windows and heat pumps ($68K); 2019:
Repair exterior doors ($96K), window replacement ($7K); 2020: Repair exterior lighting ($22.9K),
Repaint and repair exterior wood trim and beams ($9.3K), replace copper piping ($75K); 2021:
Exhaust stack repairs ($3K); 2023:Grading and drainage improvements ($9.4K), rock wall replacement
($15K), repairs to brick pavers ($17.9K), replace HVAC ($12.5K)
Ford Park /Tennis Center Improvements
157,931
157,931
-
5,015
-
19,762
21,137
2018: Complete replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace
($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); Stain wood siding of concessions
($5.6K) and restrooms ($5.6K), $50K for restroom remodel; 2020: Repair exterior doors ($5K); 2022:
Replace wood siding and trim ($4.5K), exterior siding of restrooms and concessions replacement
($15.2K); 2023: Clubhouse grading and drainage maintenance ($15.6K), Repairs to exterior doors
($5.5K)
Athletic Fields
35,523
35,523
-
-
11,659
123,510
-
2018: paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field
($21.3K), Seal coat and crack fill in parking lot ($6K); 2021: Coat exterior gypsum board ($3.7K),
Repaved parking lot ($8K), 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K),
paint wood structure ($6.8K)
Gymnastics Center
52,089
52,089
-
-
-
35,470
-
Installation of cooling system in 2018 ($52K); 2022: Restroom remodel ($35.5K)
Total VRD-Managed Facility Projects
2,029,089
2,029,089
510,989
321,362
245,898
404,120
1,324,710
Total Expenditures
17,016,915
16,765,515
7,858,903
6,798,473
5,283,591
9,019,229
5,469,792
Revenue Over (Under) Expenditures
(10,418,552)
(9,402,152)
(200,067)
(179,371)
1,460,938
(2,132,074)
1,537,470
Beginning Fund Balance
11,142,915
11,142,915
1,740,763
1,540,696
1,361,324
2,822,262
690,188
Ending Fund Balance
$ 724,363
$ 1,740,763 $ 1,540,696
$ 1,361,324
$ 2,822,262
$ 690,188
$ 2,227,658
23
September 18, 2018 - Page 28 of 122
PRIORITY D - UNFUNDED
**Costs are estimates**
Technology Infrastructure
West Vail Master Plan
Municipal Building Remodel
Civic Area Plan Implementation
Main Vail Round -about Major Reconstruction
West Vail Round -about Major Reconstruction
Open Lands Plan Implementation
Phase II of Timber Ridge redevelopment
Community Ice Skating
Photovoltaic Infrastructure
LionsHead Parking Structure East Entry Improvements
Way Finding Kiosks
Historical/ Cultural Heritage
Dobson Skylights
Town of Vail Employee Housing
Facility Safety Improvements
Ford Park: Artist Residence Cottage
Funding Resource Options:
Eligible for funding from
VRA
RETT
Capital Projects
Fund Description
3,600,000
3,000,000
472,000
25,000,000
3,600,000
1,000,000
Projected Fund Balance by end of 2023:
8,105,471
2,227,658 11,816,281
24
September 18, 2018 - Page 29 of 122
Per Council 7/7/15 keep in unfunded until specific projects identified; Council committed to
funding projects that improve our communication with guests and establish Vail as a
leader in technology services
Previous unfunded list included East LH Circle pathway to Dobson ($1.15M) and Dobson Plaza
($1.45M)
Recent paving and 1-70 Underpass project will extend the life of current roundabouts
Recent paving and 1-70 Underpass project will extend the life of current roundabouts
On hold until Open Lands plan is completed
Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have
extended life for 7 years
Outdoor community ice at some of Vail parks such as Donovan
Solar Electric devices to generate electricity
Does not add spaces, but brings remainder of structure up to standards of new transit center and
current codes; enhances guest experience; includes heated stairways on east side- will not be
funded until the Civic Area Plan is complete
Information and wayfinding Kiosks in Lionshead and Vail Village
Funding to enhance and promote Vail cultural and historical vitality, education, economic
developments
Upgrades or removal of Dobson Skylights pending the Civic Area Plan
Building improvements to provide and enhance employees with a safe work environment
Renovation of existing original farm house into AIPP artist residence studio space; $50K from
East West
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Compensation Survey Report and Next Steps
PRESENTER(S): Krista Miller, Director of Human Resources & Risk Management, Aryn
Schlichting, Senior HR Professional
ACTION REQUESTED OF COUNCIL: Provide feedback about compensation presentation
and direction on next steps for the 2019 budget.
BACKGROUND: The presentation is a follow up to the July report to Council on the
compensation study and related topics. There will be a review of the compensation plan
implementation that introduces a "Total Rewards Strategy" in support of the town as a competitive
payer in the workforce. The presentation addresses current trends, a draft of the Total Rewards
Strategy as well as future opportunities including career/skill development initiatives plus cost -of -
living and housing considerations.
ATTACHMENTS:
Description
Compensation Memorandum
Compensation Presentation
September 18, 2018 - Page 30 c
TOWN OF vain
Memorandum
TO: Vail Town Council
FROM: Human Resources/Risk Management Department
DATE: September 18, 2019
SUBJECT: Compensation Survey Report and Next Steps
I. BACKGROUND
In July, Council saw a presentation on the Town's compensation status with report from
Pontifiex Consulting. Council provided direction to remain a "competitive payer" and provide
additional information on a draft compensation philosophy statement, cost -of -living and
housing considerations, and skill/career development opportunities. The presentation
attached provides an overview of the current trends, a draft Total Rewards Strategy, and
considerations in implementing the strategy.
II. DISCUSSION
Trends/Workforce Issues
These trends include increasing turnover rates in our full-time and seasonal positions — most
notably the high turnover in the first several years of employment. The last couple of years
show a reduction in application numbers for key positions — specifically technical and
professional roles. While the trend of turnover for newer, less established employees
(without long-term housing) leaving the area has been consistent, it has increased recently. A
new concerning trend is seeing established employees (having secured long-term housing)
leaving for roles locally. The internal assessment is that the workforce opportunities have
grown regionally and the competition is stronger for highly skilled workers. With more
employees living farther away from Vail, we expect this trend may continue.
Employee Experience
While many internal initiatives are underway to ensure we are working to be an "employer of
choice", it is important to align this with the Council Action Plan initiatives. The leadership
team, employee groups, and Human Resources have many additional initiatives towards
continuing to be a Great Place to Work, including: improved communication strategies, cross
departmental connections, embrace a culture of work -life balance, support inclusion and
diversity in the workplace and actions towards modernizing our workforce.
Learning Opportunities / Professional Development
Meaningful innovation opportunities, professional development initiatives, and career
progression are important to our workforce. Initiatives are in place and being expanded that
enable the Town to recruit and retain top talent with meaningful performance management
September 18, 2018 - Page 31 c
plans. This includes enhancing our performance management model with systems that tie
individual, departmental, and organization goals with the performance and skill expectations,
ensuring professional development opportunities are available, and create a culture of regular
feedback and communication among employees and their supervisors.
Compensation Plan, Benefits & Pay Philosophy
Current workforce trends support a review of our 20 year old compensation philosophy to
assist the Town in sustaining our largest asset — our Human Capital. Following Council
discussion in July, a three prong Total Rewards Strategy was drafted using the foundation of
having an overall "competitive" compensation and benefits structure.
The overall summary report from Pontifex showed that most pay ranges for the Town are "at
market" (+/- 5% of market average). Some adjustments are recommended for below market
ranges, and incumbent pay market adjustments in some areas. The estimated costs to
implement these adjustments is less than 1`)/0 of the salary budget ($185,000). Additional
consideration has been recommended for seasonal positions that result in full-time equivalent
hours.
Although current projections show our 2018 health plan expenses are "on budget", we are
experiencing some large claim activity that is being covered by our reinsurance (stop loss).
This activity is expected to carry into 2019 which impacts our reinsurance stop loss coverage
rates. Overall we are expecting normal trend increases in claims and with significant
increases in fixed fees resulting in average budget increase of approximately 8% to 10% for
the 2019 plan year. We are currently getting comparison bids from other insurers. Staff will
review options in plan design and employee contribution rates to share the increase
proportionally. All other benefits are expected to be either flat or have small increases.
When it comes to pay and benefits, one reference often used is "livability" or the standard of
living. For the majority of our employees, this stems from the affordability and availability of
housing.
Cost -of -Living / Housing Considerations — "Livability"
Council requested additional information for consideration on cost -of -living and housing. The
"cost -of -living" index in Vail is estimated as 212% higher overall than the nationwide norm,
and 95% higher than Colorado overall. These numbers are primarily based on the housing
statistics which uses average rental rates and median home costs. Staff has compiled a list of
"what others are doing" in housing and cost -of -living initiatives and considerations for the
Town of Vail in housing opportunities. These include rental program expansion and
modification, development of rental and/or deed restricted units with focus on municipal
employees, housing loan programs, and housing stipend/allowance benefits. While no one
solution is perfect, using these examples as a guide can provide Council with ideas of what
can be explored further.
III. REQUEST OF COUNCIL
The Town Council is asked to listen to the presentation, ask questions for any clarification
needs, and provide direction on next steps for the 2019 budget.
Questions for Council to consider in evaluating the Town's budget and strategy:
2
September 18, 2018 - Page 32 c
1. Does Council support or have recommended changes to the Total Rewards
Philosophy?
2. Does the Council support 4% merit recommendation for 2019?
3. What comments and suggestions does Council have as additional consideration is
given to housing for Town of Vail employees?
3
September 18, 2018 - Page 33 c
September 18, 2018
North America's Premier
International Mountain
Resort Community
September 18, 2018 - Page 34 of 122
Overview
Today's Discussion
• Background
• Town of Vail Workforce and Trends
• Compensation Study Summary
• Total Rewards Strategy
• Employee Experience
• Opportunities / Professional Development
• Compensation & Benefits
• Follow up on Council questions from July
• Cost of Living
• Housing
Town of Vail 1 Human Resources
TOWN OFD
ILJ
September 18, 2018 - Page 35 of 122
September 18, 2018 - Page 36 of 122
Town of Vail Workforce
`Providing our citizens and guests with exceptional
services'
Full-time Employees: 260
Total Seasonal / PT: 89
140
120
100
80
60
40
20
0
Age - All Employees
111
117
112
22
18-33 years old 34-49yarso•d 50-65yearso'd 66 -;ears old
Tenure - Full-time Year-round
Employees
5 to 10 year
14%
Less than 5 year
50%
TOWN OFD
September 18, 2018 - Page 37 of 122
Town of Vail Culture & Trends
APINI
Strengths
• High Employee Engagement
• Great Place to Work
• 92% Feel good about the ways we
contribute to the community.
• 91 % Feel proud to tell others "I work
here".
• Healthy Workplace Award
• Average FT tenure — 9 years
Challenges
• Increased turnover
• Turnover estimate to be at 16%
• 35% left within the first 2 years
• 35% left for new positions in the area
• Aging workforce & increasing retirements
• Livability and Cost of Housing
• 42% of employees live 30+ miles away
• Declined offers based on the cost of living
• Great Place To Work Survey
• 53% Believe pay is fair for
the wor
TOWN OF 5
September 18, 2018 - Page 38 of 122
Eagle County Workforce Trends
External trends
• Unemployment rate (2.3% as of 7/2018)
• 95% of employers state housing is a
concern
• Increase Competition
• 46% of employers reported paying
more than state average
• 88% of Eagle County's job growth
was in mid and high -wage positions
• Loosing top talent to other business
• Job Growth
69% surveyed business plan on
adding 1 — 4 positions in 2018
2020 job growth is projected to
outpace population growth in our
mountain communities.
4,500
3,500
2,500
1,500
500
-500
Rural Workforce (Eagle, Garfield, Lake, Pitkin & Summit) New Jobs & Net
Migration
1
1
1
1995 2000 2005 2010 2015 2020 2025 2030 2035 2040
New Jobs •NetMigration
Source: Vail Valley Partnership, 2018 Workforce Survey Report
TOWN OF VAIL
September 18, 2018 - Page 39 of 122
Change in competition
How might we remain competitive in this market?
• Maintain our high standards of service
• Align workforce strategies with councils goals
• Provide the staff/workforce to accomplish current/future
initiatives.
• Professional workforce culture
• Be a leader in developing an exceptional and professional
workforce
• Embrace current trends and date to update our retention
strategy
Town of Vail 1 Human Resources
TOWN of vn
September 18, 2018 - Page 40 of 122
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September 18, 2018 - Page 41 of 122
Total Rewards Strategy
Premier
International
Mountain
Resort
Community
o
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Compensation & Benefits Package
TOWN OF VA
September 18, 2018 - Page 42 of 122
Provide a Competitive Total Rewards Package
• .
.e.,
rev
Employee Experience
Culture
Leadership
Connection
Town of Vail 1 Human Resources
Learning Opportunities
Meaningful work
Career progression
Learning and Development
Compensation Package
Competitive base pay
Core benefits offering
Livability (Housing, day care etc..)
TOWN OFD
September 18, 2018 - Page 43 of 122
Action Items
Employee Experience
• Modernizing our workforce culture
• Work life Balance
• Appreciation Events
• Cross Department Connections
• Diversity and inclusion in the workplace
• Vacation Buy / Sell program (proposed)
• Enhanced wellness / ski pass benefit (proposed)
• Idea fest (Leadership listening opportunity)
• Providing employee paid volunteer hours (proposed)
Town of Vail 1 Human Resources
TOWN of vn
September 18, 2018 - Page 44 of 122
Action Items
Learning Opportunities
• Review / Implement Performance Management System
• Individual development plans
• Create career progression / ladders
• Enhanced feedback
• Link to meaningful work opportunities
• Continue to provide training opportunities for all employees
• Evaluate Tuition Reimbursement program
Town of Vail 1 Human Resources
TOWN of vn
September 18, 2018 - Page 45 of 122
Action Items
Compensation and Benefits
1. Implement NEW Compensation Structure
• Implement recommended pay plan
• Less than 1% of Salary budget ($185,000)
• Recommended 4% merit 2019
• Review "seasonal" status for winter + summer employees
• Conduct a salary study every 3 — 5 years
2. Merit and Pay for Performance
• Refine merit & market adjustments
• Implement performance management system
• Tie skills development to performance management
Town of Vail 1 Human Resources
TOWN ofva' ii./
September 18, 2018 - Page 46 of 122
Health Plan Budget
Health Plan Costs vs. Budget
$6,000,000
$5,000,000
$4,000,000
N
0
0 $3,000,000
a
$2,000,000
$1,000,000
2012 2013 2014 2015 2016 2017 2018 2019
Town of Vail 1 Human Resources
300 • Projected 10% increase
• Driven by small number of
250 large claims
200
c
E
150
• Health fund balance to
mitigate risk
100
• Evaluate cost effectiveness
of direct contract with Vail
Health
Budget
50
Actual
Empl on
0 plan (avg)
TOWN OF VAIL.
September 18, 2018 - Page 47 of 122
Emerging Challenges
1. Cost of Living `Livability'
• Housing costs / availability
2. Competition for talent
• Locally, regionally and nationally
Town of Vail 1 Human Resources
TOWN of vn
September 18, 2018 - Page 48 of 122
Cost of Living
Average median household income: $87,700
COST OF LIVING
Grocery
IMIEM
ir-
ousin
Eagle County
USA (norm)
100.9%
100.3%
100.9%
100%
105%
102%
105%
100%
451% 156% 340% 100%
Median Home Cost
IM
Transportation
Miscellaneous
$874,000 $359,300
$682,900 $216,200
95% 93% 95% 100%
97% 96% 97% 100%
100% 99% 100% 100%
212% 117% 176% 100%
Source: December, 2016 https://www.bestplaces.net/cost of living/city/colorado/vail
Town of Vail 1 Human Resources
TOWN OF VAIL.
September 18, 2018 - Page 49 of 122
Workforce Factors
Other Organizations
1. Eagle River Water and Sanitation
• Provides all employees housing assistance (Cafeteria Plan)
o Discounted Rent on District owned units or Master Leases
o Down Payment Assistance (EHOP)
o Deed Restricted Housing for Purchase
o Taxable Housing Stipend
2. Town of Telluride / Mountain Village
• Housing stipend for key positions (ex. Officer & PW = $10K)
3. Town of Mountain Village
• Free employee housing (position based) or
• Housing stipend for key positions (ex. Officer = $10K)
4. CDOT
• Summit, Eagle, Garfield and Pitkin: $6,000/yr ($500/mo) housing stipend.
• Study in 2017 on building housing vs. stipend
5. Pitkin County
• Equity share up to $300k for home purchase
• Seasonal housing stipend
• $1500 annual allowance
Town of Vail 1 Human Resources
°)TOWN OF VA
September 18, 2018 - Page 50 of 122
•
,, •
September 18, 2018 - Page 51 of 122
Rental Housing
Current situation:
• 53 Units (61 beds)
1
• Seasonal positions (ex: Bus drivers)
• Critical full-time roles (1 — 3 years)
i
Considerations:
• Additional rental units & unit types
• More transitional units available
• Reduced rental rates
• Remove/modify restrictions on max stay
• Expand options outside of Vail
TOWN OFD
September 18, 2018 - Page 52 of 122
Considerations
Town of Vail 1 Human Resources
'!*.÷‘+'"". '""•
Purchase Options
• Deed restriction units
• Identify units for TOV employees
• Example: Red Sandstone 1st priority
• EHOP Loans (equity share)
• Expand loan limits
• Review payback options
TOWN OFVA11.1
September 18, 2018 - Page 53 of 122
Considerations
i
r
Town of Vail Human Resources
Housing Stipend
• Cafeteria Plan Option (similar to
ERWSD)
• Explore tenure based or location based
• All employee offering similar to CDOT
TOWN OFI/A11.1
September 18, 2018 - Page 54 of 122
Premier International Mountain Resort Community
Question for Council:
• Does Council support or have recommended changes to the Total
Rewards Philosophy?
• Does the Council support 4% merit recommendation for 2019?
• What comments and suggestions does Council have as additional
consideration is given to housing options for Town of Vail
employees?
TOWN OFVA11.1
September 18, 2018 - Page 55 of 122
TOWN OF VAIL
September 18, 2018 - Page 56 of 122
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Traffic Calming Update
PRESENTER(S): Tom Kassmel, Town Engineer
ACTION REQUESTED OF COUNCIL: Provide staff with direction on traffic calming.
BACKGROUND: This past summer the town implemented two traffic calming measures on a
trial basis along West Gore Creek Drive and Chamonix lane. Staff will provide their findings as
well as discuss concepts to minimize pedestrian/vehicular conflicts on Vail Valley Drive.
STAFF RECOM M ENDATION: Discuss whether or not traffic calming is warranted, and if so
which measures are appropriate; and discuss potential concepts for separating pedestrian traffic
on Vail Valley Drive.
ATTACHMENTS:
Description
Memo
Attachment A - Presentation
Attachment B - April Memo
September 18, 2018 - Page 57 c
TOWN OF VAIL.
Memorandum
To: Vail Town Council
From: Public Works Department
Date: September 18, 2018
Subject: Traffic Calming Discussion Update
I. BACKGROUND
Historically traffic calming has been a frequent topic for Vail's residential roads. The
most recent speed study data on these roads show an 85th percentile speed of 24-29
mph. These results indicate that drivers are generally not going as fast as some
residents perceive, but are going higher than the posted limits of 15mph and 25mph.
Based on accident history, it was also found that the Town's residential streets do not
have a sufficient number of crashes to identify a discernible pattern or area of concern.
Despite the above, discussions have continued to revolve around reducing vehicle
speeds to 15-20mph. This type of reduction will require significant traffic calming
measures, as most traffic calming measures are implemented to slow traffic that is
exceeding 30mph down to 25mph.
Last year staff provided a presentation to Council identifying various Traffic Calming
Measures, various implementations that have occurred in similar Colorado Towns, and
various Traffic Calming policies of other entities (See attached). As a result staff
returned this past spring with traffic calming suggestions, and has since implemented
two of the recommendations this past summer on a trial basis.
The purpose of this Council discussion is to update Council on the results of the traffic
calming trial, and discuss next steps. In addition, staff will discuss possible solutions for
the heavy pedestrian vehicular conflict along Vail Valley Drive from Ford Park to
Sunburst.
II. TRAFFIC CALMING MEASURE TRIAL
The Traffic Calming Trial began this past July. A letter was delivered to a few hundred
neighboring residents to forewarn them of the trial and to request feedback on the
installations.
Installations:
• West Gore Creek Drive and Chamonix Lane (west) received shoulder lane
striping;
September 18, 2018 - Page 58
o The striping provided 3'-4' shoulders, and a total width of 16' for bi-
directional vehicular travel. The intent was to delineate a zone for
pedestrians to walk or bike, and provide a much narrower drive
lane to encourage vehicles to slow down by —2-3 mph. Speeds
were monitored to determine any change.
• Chamonix Lane (east) received two speed humps.
o The two speed humps were installed along Chamonix Lane just
west of the Vail Commons bus stop at a spacing of —225'. The
intent was to slow traffic to less than 20 mph and monitor speeds
before, after, and at the mid point of the speed humps.
Speed Data Results
• The striping installations on Chamonix Lane and West Gore Creek Drive
saw no reduction in speed; however it did provide a designated location
for pedestrians to use.
• The speed humps installations saw a 7-9 mph speed reduction at and
between the speed humps; and a 3 mph reduction a couple hundred feet
before and after the speed humps.
Resident Feedback
To date we have received four (4) resident responses regarding the installations.
• The first from a resident along Chamonix Lane (east), who confirmed our
general findings; that the speed humps were only effective at their
immediate location. They also indicated that in their discussion with
neighbors, some were avoiding the speed bumps all together and
increasing traffic volume toward Buffehr Creek Rd.
• The second was from a resident along West Gore Creek Drive, who also
confirmed our findings; that the striping did not slow vehicles but did
provide a designated location for pedestrians. In addition, they suggested;
o Using yellow stripes instead of white, however this is in conflict
with the Manual on Uniform Traffic Control Devices (MUTCD)
o Install speed radar signs
o Install no bus passing signs at bus stops
o Provide more police enforcement
• The third was from a resident from the West Gore Creek Drive area, who
was very pleased to see the shoulder striping as it provided a pedestrian
zone.
• The fourth was from a resident from the Chamonix Lane (west) area, who
thought the striping did not provide enough room for bi-directional traffic.
Staff Feedback
In general staff found that the shoulder striping may be helpful to provide a pedestrian
zone on our higher volume residential roads during the summer months and that have
adequate sight distance. This would require yearly maintenance funding and could
easily double our yearly striping budget.
September 18, 2018 - Page 59 c
The speed humps on the other hand, although effective at point locations, would not be
recommended to install along the entire length of a road to slow traffic, as they are
extremely impactful to vehicles, maintenance operations, transit operations, and
emergency operations; they also increase noise, pollution, and can change traffic
patterns.
More specifically regarding emergency operations, speed humps result in the delayed
response of emergency vehicles. This is especially true for fire apparatus due to their
long wheel base and the need to essentially slow down twice to clear each speed bump
(slow down, front axle clears bump, accelerate, slow down, second axle clears,
accelerate). This impact is magnified when there are multiple speed bumps. The
placement of speeds negatively impact our ability to achieve our performance metric of
a 240 second response time, which we are able to achieve in most areas of the Town.
The 240 second performance metric is based upon arriving at a fire before it progresses
to flashover and arriving at medical call involving a patient who is not breathing prior to
permanent brain death occurring. In addition to the delay in response, the repetitive
crossing of speed humps is likely to cause increased maintenance costs due to the high
weight to size ratio of a fire engine and the potential damage to sensitive equipment
carried on our fire engines. This increased maintenance cost may also hold true for our
buses as well.
Regardless of the direction for implementation, staff recommends that if Council decides
to implement traffic calming devices, that a policy be created similar to other
communities, where the residents of the neighborhood must agree to have the devices
installed and share in the cost of the installation.
III. VAIL VALLEY DRIVE PEDESTRIAN PATH
Vail Valley Drive is already a very narrow road of less than 20', so providing a separate
recreational path is critical and has been a goal of the town for decades. However, past
efforts of moving forward have been hindered by; limited alternatives, cost, impacts to
neighboring properties, "urbanizing" the road with curb and sidewalk, and a commitment
to move forward by the town. In 2012 a design to widen VVD to 24' to accommodate
shared bike lanes with sharrows was put out to bid; however it was quickly rescinded by
Council in favor of the installation of painted sharrows with no widening. Congestion
continues to increase, and a renewed interest in accommodating a separated
recreational path has surfaced.
Staff recommends proceeding with the design, public process, and construction of at
least a portion of the path in those areas that may be less impactful and where reducing
Vail Valley Drive to a one way road may be beneficial and have low impact to the
traveling public (See concepts attached). If successful, the Town then may consider
reassessing pedestrian path options along the most impactful areas of Vail Valley Drive,
from Ptarmigan Rd. (east) to Sunburst Drive.
September 18, 2018 - Page 60 c
IV. NEXT STEPS
Staff recommends Council provide direction regarding next steps for the traffic calming
discussion and consider the following questions;
• Does the Town have an excessive speed issue on residential streets that
warrants mitigation?
• If so with what measures?
o Speed Humps will generally slow traffic to less than 20mph at point
locations; to slow an entire road like Chamonix Lane (east) or West Gore
Creek Drive it would require 11-12 speed humps at a cost of —$5,000
each. And if speed bumps are implemented, should they be implemented
seasonally with additional yearly installation costs or implemented year
round?
o Striping does not slow traffic but does provide a designated area for
pedestrians; this is at a cost of about $2,000-$4,000 per road per year.
o Speed radar signs will likely have a similar result as speed humps for an
initial period of time; providing some speed reduction for short durations
until such time drivers ignore the sign once they recognize there would be
no enforcement. Each sign would cost $5,000-$10,000 to install.
o Significantly increase Police Enforcement which would require additional
speed enforcement related FTE(s)
• And if so, what type of policy should guide the installations?
o Speed studies, Traffic Volumes, Pedestrian Volumes
o Neighborhood consent
o Neighborhood participation in cost
Separately, regarding Vail Valley Drive, staff recommends Council direct staff to
proceed with conceptual designs, engage the public for input, and recommend a
preferred concept to the Council by spring of 2019.
V. ATTACHMENTS
Attachment A — Presentation
Attachment B — April 17, 2018 Memo
September 18, 2018 - Page 61 c
September 18, 2018
September 18, 2018 - Page 62 of 122
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September 18, 2018 - Page 63 of 122
CHAMONIX LANE (west)
September 18, 2018 - Page 64 of 122
WEST GORE CREEK DRIVE
September 18, 2018 - Page 65 of 122
West Gore Creek Drive Speed Study -
Speed Range
Pre -Data
Post Data
85%
27mph
27mph
SPEED STUDY DATA
Shoulder Striping
1-5 6-10 11-15 16-20 21-25 26-30 31-35
0% 1% 5% 4%
0% 1% 5% 5%
Chamonix lane (west) Speed Study - Shoulder Striping
Speed Range 85% 1-5 6-10
Pre -Data 23mph 0% 7%
Post Data 23mph 0% 6%
Chamonix lane (Housing) Speed Study - Shoulder Striping
Speed Range
Pre -Data
Post Data
28% 39% 22%
24% 38% 25%
36-40
1%
1%
41-45
0.07
0.24%
11-15 16-20 21-25 26-30 31-35 36-40 41-45
19% 34% 30% 8% 0% 0% 0%
17% 33% 34% 9% 0% 0% 0%
85% 1-5 6-10 11-15
na
23mph
na
0%
na na
7% 18%
Chamonix Lane (east) Speed Study - Speed Humps
Speed Range
Pre -Data
Post Data East
Post Data Middle
Post Data West
85%
27mph
24mph
18mph
23mph
1-5 6-10
0% 5%
0% 2%
0% 3%
0% 6%
16-20 21-25 26-30 31-35 36-40 41-45
na na na na na na
33% 33% 9% 0% 0% 0%
46-50
0%
0.20%
11-15 16-20 21-25 26-30 31-35 36-40 41-45 46-50 51-55
6% 18% 45% 21% 3% 0% 0% 0.1% 0%
14% 38% 35% 10% 1% 0% 0% 0% 0%
41% 47% 8% 1% 0% 0% 0% 0% 0%
21% 37% 29% 6% 1% 0% 0% 0.03% 0.03%
September 18, 2018 - Page 66 of 122
Untitled Map
Write a description for your map.
Google Earth
ber8, 2
NEXT STEPS
Does the Town have an excessive speed issue on
residential street warranting mitigation?
If how should it be mitigated?
• Shoulder Striping -Pedestrian Zone $2k -$4k per street
• Speed Humps - $5k each ($30k -$80k per street)
• Speed Radar Signs - $5k -$10k each ($30k-$60 per street)
• Police Enforcement -Additional FTE(s)
Implementation Policy?
• Speed & Volume Study & Requirements
• Neighborhood approval & cost share
Vail Valley Drive Path Extension Comments?
TOWN OFD
September 18, 2018 - Page 70 of 122
TOWN OF VAIL.
Memorandum
To: Vail Town Council
From: Public Works Department
Date: April 17, 2017
Subject: Traffic Calming Discussion Update
I. BACKGROUND
The streets in Vail that have generally been discussed for traffic calming are residential
roads. The most recent speed study data on these roads show an 85th percentile speed
of 24-29 mph. These results indicate that drivers are generally not going as fast as
some residents perceive, but are going higher than the posted limits of 15mph and
25mph. Based on accident history, it was also found that the Town's residential streets
do not have a sufficient number of crashes to identify a discernible pattern or area of
concern.
Despite the above, discussions have continued to revolve around reducing vehicle
speeds to 15-20mph. This type of reduction will require significant traffic calming
measures, as most traffic calming measures are implemented to slow traffic that is
exceeding 30mph down to 25mph.
This past October staff provided a presentation to Council identifying various Traffic
Calming Measures, various implementations that have occurred in similar Colorado
Towns, and various Traffic Calming policies of other entities. As a result of the
discussion staff was directed to return to Council with trial basis suggestions for
implementing this spring.
If desired by Council, staff suggests implementing shoulder striping on West Gore
Creek Drive and/or on Chamonix lane; and/or two speed humps on Chamonix Lane at a
specified location, see below for recommendations.
II. TRAFFIC CALMING MEASURES
Effective traffic calming measures can be divided into four general categories, as shown
below;
September 18, 2018 - Page 71 c
Non -Physical Measures
Physical Measures
Vertical Measures
Horizontal Measures
Diversions
Speed Enforcement
Textured Pavements
Traffic Circles
Street Closures
Radar Trailers
Speed Humps
Roundabouts
Diagonal Diverters
Lane Striping
Speed Lumps
Curb Extensions
Semi-diverters
Signage
Speed Tables
Chicanes
Pavement Markings
Raised Crosswalks
Lateral Shifts
High Visibility Crosswalks
Raised Intersections
Neckdowns
On -Street Parking
Realigned Intersections
Raised Pavement Markers
Bulbouts
Streetscaping
Two -Lane Chokers
Multi -Way Stops
One -Lane Chokers
Turn & Other Restrictions
Center Island Narrowing
Gateways / Entryways
Medians
Colored Pavements
Illustrations, Pros and Cons of each of the above are provided in Attachment A.
The Town of Vail residential streets generally have narrow road widths of 20-24' with
speed limits of 15 or 25mph, and have limited Right of Way to implement many of the
more significant Horizontal Measures. Due to these restrictions the traffic calming
measures that may be applicable in Vail are highlighted in yellow.
However careful consideration must be applied when implementing any traffic calming
measures. Physical Measures of traffic calming can significantly impact emergency
service vehicles, transit, snow removal equipment, and have an undesirable effect to
some residents and neighborhoods. Impacts such as;
• Emergency vehicle response times are impacted negatively by forcing
emergency vehicles to slow down or to use a less desirable route.
• Transit vehicles are impacted particularly by vertical measures; even at very low
speeds, vertical measures can cause significant discomfort for bus passengers;
and the long wheelbases of buses can make it difficult for them to navigate
through some horizontal measures.
• Snow removal equipment can also be impacted by many of the physical
measures. The physical measures make it more difficult to clear snow from the
roads and can be difficult to see under a blanket of snow; and if a plow does hit a
blunt object used for traffic calming it can cause severe damage to the
equipment, the driver, and the traffic calming measure itself.
• Noise generated by deceleration and acceleration of vehicles, and from vehicles
going over vertical measures.
III. TRAFFIC CALMING IMPLEMENTATIONS & POLICIES IN COLORADO
Staff has received input from several Colorado communities regarding Traffic Calming.
September 18, 2018 - Page 72 c
Aspen has recently installed a median along Mill Street which reduced the 85th
percentile speed from 27 to 23mph
They also installed a speed table on Neale Ave which reduced the 85th percentile speed
from 29 to 24mph.
Avon has recently changed the striping on West Beaver Creek Blvd. to aide in Traffic
Calming and provide bike lanes. West Beaver Creek Blvd., where it is adjacent to 1-70
EB, has been restriped to remove the double yellow and add new shoulder lane striping
that accommodates 10' vehicular lanes and 4' bike lanes. This effort has reduced traffic
speeds to where 80% of traffic is going below 27 mph.
Durango has implemented a policy on Traffic Calming that requires Traffic Calming on
all local residential streets that meet the following criteria;
• Carry 100 or more vehicles per peak hour,
• Have a relatively straight alignment for a distance of 500' or more
• And on streets that are configured in a way to be desirable to be used as a short
cut to avoid congestion.
Durango has also provided approved methods of Traffic Calming including many of the
measures listed above. See attachment B for the full policy and list of traffic calming
measures.
September 18, 2018 - Page 73 c
Lakewood has implemented a Traffic Calming policy which allows Speed Humps,
Permanent Speed Display Signs, and Temporary Speed Display Signs, upon request of
residents. Speed Humps requests must be submitted by a resident living on that
particular street, and:
• The residents of that street must submit a petition signed by 95% of residents
living on that block
• At least 80% must be in favor of the speed hump.
• The cost must be split 50/50 between the city and the residents.
Similarly the Permanent Speed Displays must be petitioned and 80% approved and the
cost split is 90/10, with the city paying 90%. Lakewood specifically will not install
"Children at Play Signs", change speed limits at resident requests, nor install stop signs
for speed control. http://lakewood.org/TrafficCalming/
IV. TRAFFIC CALMING IN VAIL
Most excessive speed complaints occur in the spring, summer, fall, when the roads are
dry, and in areas where streets have long straight sections (i.e. West Gore Creek Drive,
Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek Road). Based on the
most recent Town of Vail speed studies, the residential streets listed above plus a few
others, have an 85th percentile speed of 24-29 mph, in areas where the regulation
speed limits are 15mph or 25mph.
Relative to most traffic calming studies and implementations the Town of Vail speeds
are relatively low. Most traffic calming implementations are intended to slow vehicles
that are going 30-40 mph down to 25-30 mph. As shown in the figure below, these
typical installations require traffic calming measures every 400'- 650'. However, in order
to reduce vehicle speeds from 24-29 down to the suggested speed limit of 20 mph
along an entire length of a street, it is likely that multiple traffic calming measures would
need to be implemented every 225'±. A commonly referred to speed study shown
below, shows the expected speeds based on traffic calming measure spacing.
85th Percentile Speed at Midpoint (mph)
40-
30-
20-
10-
0
0
0
O DANISH
0 AUSTRALIAN
❑ BRITISH
200 400 600 800 1000
Spacing of Slow Points (feet)
Figure 3.45. Midpoint Speed versus Distance Between Slow Points.
September 18, 2018 - Page 74 c
The Institute of Traffic Engineers compiled the most comprehensive data on
effectiveness of traffic calming measures on approximately 350 sites throughout the
country. The summary results are shown below:
ITE TRAFFIC CALMING MEASURES — SUMMARY PAGE
Device
Sample
Size
85th Percentile
Before Speed
(mph)
85th Percentile
After Speed
(mph)
Average
Change in
Speed (mph)
Average
Percent
Change
12 -foot Humps
179
35
27.4
-7.6
- 22%
14 -foot Humps
15
33.3
25.6
-7.7
- 23%
22 -foot Tables
58
36.7
30.1
-6.6
- 18%
Longer Tables
10
34.8
31.6
-3.2
- 9%
Raised Intersections
3
34.6
34.3
-0.3
- 1%
Circles
45
34.2
30.3
-3.9
- 11%
Narrowings
7
34.9
32.3
-2.6
- 4%
One -Lane Slow
Points
5
33.4
28.6
-4.8
- 14%
Diagonal Diverters
7
29.3
27.9
-1.4
- 4%
Source: FHWA/ITE: Traffic Calming: State of Practice, pg 104
In most cases summarized above, the speeds prior to installation of traffic calming
measures were 30-40mph. This is consistent with additional research, where excessive
speeding in residential areas is generally considered an 85th percentile of over 30mph.
The Town's speed study data shows our 85th percentile speed study data at 24-29mph.
V. TRAFFIC CALMING RECOMMENDATIONS
Staff has reviewed several traffic calming options for Vail based on the information
provided above, and if traffic calming is desired by Council, staff suggests moving
forward with one or both of the options below:
Shoulder Striping
Install shoulder striping along West Gore Creek Drive and/or Chamonix lane at
an estimated cost of $3,000-$5,000 each;
This would minimize the impact to transit, emergency and snowplow operations,
and impacts to the neighborhood (noise & inconvenience). This type of
installation has been recently implemented in Eagle -Vail and Avon. This would
narrow the road width down to 18'-20' and provide 2-3' striped bike lanes, still
allowing vehicles to cross the striping to pass oncoming vehicles. This measure
is a perceived constraint and may not discourage all drivers from speeding,
September 18, 2018 - Page 75
especially as striping fades and residents become accustomed to the
configuration. We would expect a reduction in speed of 2-3 mph initially.
Speed Humps
Install speed humps along Chamonix Lane;
• Spot Speed Reduction: Install one or two speed humps (225' apart) at a
specified location in order to reduce speed at that specific location
(Estimated Cost $10,000)
These may significantly impact the Town's bus route, emergency response, snow
removal operations, and the neighborhood (noise & inconvenience).
This option would require vetting with the neighborhood and could be implemented on a
test basis at any of the historically noted roads that have requested traffic calming, i.e.
West Gore Creek Drive, Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek
Road.
VI. NEXT STEPS & RECOMMENDATIONS
Staff recommends Council provide direction regarding next steps for the traffic calming
discussion and possible test site(s) and improvements.
Critical questions to discuss prior to an implementation include;
• Does the Town have an excessive speed issue on residential streets that
warrants mitigation?
• And if so would Council like to move forward with speed humps or shoulder
striping?
VII. ATTACHMENTS
Attachment A — Presentation
September 18, 2018 - Page 76 c
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Vail Nature Center Next Steps
PRESENTER(S): Greg Hall, Director of Public Works and Transportation and Pam Hopkins,
Hopkins Architecture,
ACTION REQUESTED OF COUNCIL: Council is requested to review the information provided
in this memorandum and inform the staff of any requested modifications or edits and direct the
staff to negotiate a contract with Hopkins Architecture in order to proceed with the Pre -Phase 111
and Phase III process including an authorization to expend $80K in 2018.
BACKGROUND: The purpose of this presentation and discussion is to provide the Council with
an update of the on-going planning efforts and outline the next steps involved in the design and
implementation of long term improvements to the Vail Nature Center. In addition, staff is
requesting authorization from the Council to expend up to $80K from the 2019 RETT Budget in
2018 to expedite the Vail Nature Center improvement process.
STAFF RECOMMENDATION: Staff recommends the Council authorize the expenditure of up
to $80K in 2018 and direct the staff to negotiate a contract with Hopkins Architecture in order to
proceed with the Pre -Phase III and Phase III planning and design for the Vail Nature Center.
ATTACHMENTS:
Description
Memo Vail Nature Center
September 18, 2018 - Page 77 c
TOWN OF VAIL'
Memorandum
TO: Vail Town Council
FROM: Department of Public Works
DATE: September 18, 2018
SUBJECT: Vail Nature Center Next Steps
I. PURPOSE
The purpose of this presentation and discussion is to provide the Council with an update of the
on-going planning efforts and outline the next steps involved in the design and implementation
of long term improvements to the Vail Nature Center. In addition, staff is requesting
authorization from the Council to expend up to $80K from the 2019 RETT Budget in 2018 to
expedite the Vail Nature Center improvement process. Beginning the process in 2018 will allow
future construction activities to begin in the spring of 2020 and avoid winter construction later
that year.
11. BACKGROUND
The Vail Nature Center, VNC, occupies 7 acres of land on the south side of Gore Creek within
the boundaries of Ford Park. The VNC was originally developed in the 1970's, and consists of a
renovated 1940's farmhouse with a variety of educational and taxidermy displays, trails, and
open meadows. When formed, its mission statement was "To preserve, protect, and promote
all plant and wildlife and their habitats within the Town of Vail". VNC founders possessed the
foresight to see the community value in the VNC site and take action to preserve it. The
following reference from the 1972 Vail Symposium summarizes the sentiment of the time.
Vail Environmental Ethic
Vail is here today because of man's desire to capture the magnificent beauty of the
Rocky Mountains. From the beginning it has been realized that the delicate ecosystems
that make up the Rocky Mountain environment are by far Vail's greatest assets.
As we reflect on Vail's development experience over the last 13 years, an appreciation is
gained for the problems of maintaining harmony between man and his surrounding
natural environment.
Future policies must reflect this appreciation in a manner which will insure the
perpetuation of this environment to meet both the urban and aesthetic needs of the
community.
Initially the VNC was operated by a group of volunteers, by permission from the Vail Town
Council, with the intent of creating a non-profit organization focused on environmental
education. While the non-profit status was not realized the VNC was incorporated into the Vail
Recreation District, VRD, Outdoor Program and has been under the control of the VRD since
September 18, 2018 - Page 78 c
that time. In1987, the Vail Town Council strengthened the position of the VNC through
Resolution 27, Series of 1987 which established guidelines for the maintenance, enhancement
and future development of the VNC and acknowledged the VNC as an educational venue to
demonstrate preservation and conservation of the natural environment. In 2003, the VRD
began contracting the programming of the VNC with the Walking Mountains Science School,
WMSC, which took over full time management of the VNC in 2013 under the VRD. The VRD
continued to be responsible for the maintenance functions associated with the VNC.
The VNC has operated on a limited maintenance and operating budget and has suffered from
deferred maintenance leading to gradual decline in overall condition of the facility. The WMSC
staff has become experts in "getting by" and making the most of the resources at hand. Though
WMSC educational programs have been consistently updated and improved, interior exhibits
have remained largely static and unchanged. Currently, the building and site fail to meet basic
accessibility standards and lack sanitary facilities normally found in a public building. The
building is structurally deficient according to current building code snow load and occupancy
criteria. Recently discovered issues with rodent infestations, mold and radon are in the process
of being resolved.
In recent years the condition and potential of the VNC has been more profoundly recognized by
the organizations involved in its operation and management. Two successful and progressive
planning initiatives were created to begin the task of allowing the VNC to reach its full potential
as an environmental education stronghold in the Vail community.
The two planning initiatives include 1) The VNC Interpretive Master Plan, 2013 — 2015, Funded
by the Vail Local Marketing District and compiled by Wells Resources, Inc. and 2) the Vail
Nature Center Master Plan Review, Needfinding Research, and Feasibility Analysis, March
2018, funded by the Town of Vail and performed by Hopkins Architecture.
These initiatives have identified in detail many of the shortcomings of the VNC as well as many
opportunities to improve on a well loved facility with a long history in the Vail community. Both
of these documented planning efforts should be considered as the starting point for subsequent
efforts to improve the VNC facility and programs.
III. VNC FUNDAMENTALS
To progress the initiatives in the planning efforts a working group consisting of representatives
from the Town of Vail Environmental Sustainability and Public Works, Walking Mountains
Science Center, Betty Ford Alpine Gardens and Hopkins Architecture was formed. The
following statements were generated by the working group to advise the Council in the direction
and intent of the process that will follow.
OPPORTUNITIES
The VNC is a unique natural respite within the vibrant resort community of Vail. Having been in
existence for over 40 years, the VNC is valued, loved and enjoyed by Vail's residents and
guests. Multiple generations of families have visited the VNC and provide a continuation of the
legacy of the VNC as a natural, environmental asset of the community. The VNC is part of the
fabric that binds the community together and acts as a direct representation of Vail's Vision to
be the Premier International Mountain Resort Community and Mission to grow a vibrant, diverse
and sustainable economy and community and preserve our surrounding natural environment,
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September 18, 2018 - Page 79 c
providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities.
The opportunity exists to expand and improve on what the VNC already does, provide a glimpse
of the natural setting in which Vail was formed and educate the visitor on the natural processes
that are still going on today. At this time, more than ever, the desire, commitment, resources
and organizations exist and are positioned to come together to bring the quality and depth of the
experience that is the VNC to a level commensurate with the perceptions and expectations of
Vail as a premier resort community.
PROJECT GIVENS
The following statements represent the basic ground rules or givens that will be honored
throughout the process of improving the VNC.
1. Purpose of the VNC improvement project.
a. Improve the quality, character and functionality of the VNC consistent with
other Vail facilities.
b. Bring the VNC into compliance with current standards and guidelines for
facility accessibility.
2. The improvement project boundary will include the following areas.
a. 7 acre parcel identified as the Vail Nature Center
b. Gore Creek stream tract adjacent to the 7 acre parcel
c. Vail Valley Drive street right-of-way, including Tract A, adjacent to the VNC.
3. The Town of Vail will work collaboratively with the community, current VNC operator,
and other Ford Park stakeholders in determining programming, facility design, site
improvements, phasing and construction.
4. Town Council has the final decision-making authority on the improvement project,
adoption of implementing options, public improvements, and public financing
mechanisms.
MISSION STATEMENT
The VNC has had several dynamic mission statements since its inception, yet the stated
purpose of the VNC has remained extremely consistent. The Needfinding Research identified
people's perceptions, desires and needs regarding the VNC. The following statement is the
current and updated mission statement of the VNC as drafted and agreed upon by the working
group.
The Vail Nature Center is a place to educate people to value, protect, & live
gracefully with nature.
The Needfinding Research further identified four components that the VNC should embrace in
carrying out its mission. These components include sharing the local story of people in nature
to motivate stewardship; serve all people, inclusively, to broaden the impact; respect the
history while moving into the future to keep the place grounded yet relevant; actively support
learning as the primary goal.
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September 18, 2018 - Page 80 c
GOALS AND OBJECTIVES
Following are the major goals of the VNC and subsequent objectives or strategies necessary to
achieve those goals. In the following section these objectives are supported with a series of
actionable items.
1) Renew the vision for the VNC that positions it as a learning innovator and a vital and
dynamic part of Vail's learning landscape.
a) Provide facilities that support dynamic programming.
b) Reveal, interpret and protect the natural processes of the site.
2) To respect the history, ecological and aesthetic value of the site.
a) Document and retain the historic context.
b) Ensure the site is adequately protected according to the intent of the VNC.
c) Enhance and restore the ecological diversity of the site.
3) To become a key learning and experiential destination for Vail guests and residents.
a) Improve the VNC into something that reflects the Vail standard of quality and the
Community is proud to have.
b) Serve all visitors and guests safely, comfortably, inclusively and without barriers
c) Identify, fulfill and market those niches in environmental education which will set the
VNC apart from other teaching entities and provide residents and guests of the Vail
Valley with an extraordinary learning opportunity.
d) Develop a differentiated staffing strategy for growing VNC staff years of experience and
certification.
e) Develop and strengthen relationships with other entities to create a seamless learning
environment within Ford Park and the surrounding area.
f) Develop a plan to continuously upgrade and maintain the physical facilities and
programs of the VNC.
IV. IMPLEMENTATION PHASE AND TIMELINE
This section relates to the process of making long term improvements to the VNC over the next
2 to 3 years. The Vail Nature Center Interpretive Master Plan provides the framework for this
process with modifications based on current information derived from the results of the Vail
Nature Center Master Plan Review, Needfinding, and Feasibility Analysis. The following outline
represents the steps involved in creating and evaluating options for improvements to the VNC,
selecting a preferred option, obtaining required approvals, and constructing improvements.
1. Pre -Phase III Planning Oct — Nov 2018
a. Review VNC programming from Needfinding Research and Interpretive Master
Plan
b. Study of constraints and parameters
2. Phase III Three Conceptual Designs Dec — Mar 2019
a. Option 1: Remodel, Restore or Replicate with minimal expansion
b. Option 2: Moderate expansion as addition or new building
c. Option 3: Substantial expansion as addition or new building
3. Capital Improvements and Sustainability Site Plan for entire VNC site Apr — May 2019
a. Designs for fire suppression and utility services
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September 18, 2018 - Page 81
b. Accessibility Plan
c. Lighting, Signage and Landscaping Plans
d. Stewardship and Environmental Management Plan
4. Phase III Entitlement May — June 2019
a. DRB and PEC submittals
5. Public Participation and Town Council Review and Selection May — June 2019
a. Public and Council presentation 1: Master Plan and Needfinding Research,
Mission Statement and Conceptual Designs for Council selection
b. Public and Council presentation 2: Design Development progress including
building drawings, site plan and cost estimate
c. Ford Park Master Plan amendment if required
6. Phase IV Design July — Mar 2020
a. Schematic Design, Design Development and Construction Documents
7. Construction April — Dec 2020
V. VNC PROCESS COMPONENTS
Following is additional information and discussion concerning the significant components of the
overall VNC process.
COMMUNITY AWARENESS
The VNC Interpretive Master Plan and the Needfinding research planning initiatives both
involved members of the Vail community outside of the TOV, VRD and WMSC organizations.
During the Needfinding Research over 80 individuals were contacted by direct interview or
survey to provide input on the current and future conditions of the VNC. The information
received from these participants during is extremely useful and valuable. As we proceed, it is
important to continue reaching out to the larger community, including those who are not already
engaged with the VNC, to involve them in the continuing process to ensure the design options
are meeting their needs and desires.
A public session is planned in addition to the public hearings that will occur with the Town
Council. This session will be to review the Needfinding research and validate those findings
with the community during Step 1.
VNC MANAGEMENT
The VNC is included in the TOV — VRD lease agreement as one of the town owned facilities
managed by the VRD. Currently the VNC is operated by the WMSC as a contractor to the VRD.
There is a strong desire by all parties to remove the VRD from the VNC management and bring
the management into the TOV organization while retaining the WMSC contract for operations of
the VNC. This change is generally anticipated to occur at the beginning of 2019. Internally, the
TOV will assign the oversight of the VNC to a town department, establish an annual operating
budget and include the VNC site and structures in the town's facility management processes.
VNC DESIGN
Pre -Phase III Planning will evaluate several site factors that need to be considered in the
development and evaluation of possible options. These factors include accessibility, fire service
access, and water and sanitary sewer service. The manner in which these factors are
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September 18, 2018 - Page 82
accommodated will play a part in determining the amount and severity of site disturbance that
occurs.
The development of Conceptual Designs to improve the overall condition, quality and
experience of the VNC building and grounds will comprise the bulk of this effort and will take a
number of months to complete. The Interpretive message and spatial needs for various
programs must be determined in order to begin architectural design. Preliminary architectural
design will include development of 3 Options for possible upgrades. These include the following
options.
Option 1: Remodel and restore the existing farmhouse, or replicate it in a historically
accurate style. At a minimum, this may also entail a small addition for an accessible
restroom and much needed storage space. This option offers less potential to expand
VNC's educational program than options 2 and 3.
Option 2: A conceptual building program that assumes an increase in building square
footage, either by an architecturally appropriate addition to the existing farmhouse or by
a new separate building that augments remodeled program space in the restored
farmhouse, or perhaps both a small addition and a small new auxiliary building.
Option 3: a conceptual building program that offers the greatest increase in building
square footage to accommodate a larger expansion in educational programs offered by
VNC. As in option 2, this can be accomplished either by an architecturally appropriate,
somewhat larger addition to the existing farmhouse or by a new separate building that
augments remodeled space in the restored farmhouse, or perhaps both.
Note: all options assume a new outdoor gathering space and a conceptual
site/landscape plan of the core area.
The options developed will be presented to the public in a open house format and remarks and
responses will be collected. The decision to select and fund a particular option for
implementation will rest with the Vail Town Council. Following the first public session the 3
building design and site plan options will be presented to the Town Council where they will be
requested to select a preferred option. A second public session will be to present a detailed
design development building design and site plan. Following the second public session the
detailed design development documents and drawings will be presented to the Town Council for
approval. The Town Council presentations will occur during regular meetings where public
comment can be received.
Once a preferred option is selected the design will be further developed and submitted to the
Planning and Environmental Commission and Design Review Board for approval. Final
construction documents will follow and conclude the design portion of the process.
EXHIBITS AND SIGNAGE
It would be beneficial to the overall process to involve an interpretive and educational exhibit
designer as part of design team. This will allow the design of the building and site
improvements to be coordinated seamlessly with the architect and other members of the design
team. The interpretive and educational exhibit designer will conduct research and develop
content with the WMSC educators and complete the design and layout of the exhibits and
signage. They will also be involved in the fabrication and installation of the signage and
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September 18, 2018 - Page 83 c
exhibits. Additionally, the existing in -town and Ford Park way -finding systems will need to be
evaluated and coordinated with the designs for the VNC.
CONSTRUCTION
The construction process will take several months and begins with final pricing and
subcontractor buy-out by the General Contractor. The General Contractor is responsible for
obtaining all required construction permits and inspections. Daily contract administration will be
handled through a combination of efforts by the architect and town staff with coordination and
participation from the interpretive and education exhibit designer and fabricator. Appropriately
designed projects with an accurate cost estimate are important and necessary in assuring
proposed projects reflect the allocation of funding included in the budget. Bringing a General
Contractor into the process during the preliminary design can be beneficial to the overall project.
The General Contractor can provide accurate construction estimates and provide information of
materials availability, schedule and constructability of the design. Information on construction
costs provided by the General Contractor can be inserted in the Capital Improvement budget
with an expectation that has been vetted.
VI. PROJECT COSTS AND BUDGETS
To date, work on the VNC project has included Needfinding Research and Feasibility Analysis,
short term modifications to the building to resolve high priority issues, construction of a
temporary structure to house VNC functions while improvements are underway and preliminary
testing and engineering for long-term improvements. The cost of the work completed to date
totals approximately $185K. Following is a breakdown of fees and possible construction costs
for the Phase III process as well as projected annual operating costs for the VNC.
DESIGN AND CONSULTANT FEES
Pre -Phase III Planning
Phase III Conceptual Design
Phase IV Design and Documentation
Interpretive and Exhibit Design
General Contractor Pre -Construction Services
$50K
$144K
$123K to $410K
$30K
$30K
Varies with option
To proceed with Pre -Phase III and Phase III Conceptual Design at this time up to $80K of the
above fees would be required to be spent in 2018.
POSSIBLE CONSTRUCTION BUDGETS
Option 1:
Option 2:
Option 3:
$800,000+ project cost estimate
$1.5 million+ project cost estimate
$3 million+ project cost estimate
OPERATING COSTS
The VNC is currently operated by the Walking Mountains Science Center as a third party
contractor to the Vail Recreation District. Previous recommendations in this memorandum
include transferring management responsibility of the VNC from the VRD to the Town while
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September 18, 2018 - Page 84
continuing the operation contract with WMSC. The annual cost of the operational contract is
anticipated to be $80K.
VII. ACTION REQUESTED
Council is requested to review the information provided in this memorandum and inform the staff
of any requested modifications or edits and direct the staff to negotiate a contract with Hopkins
Architecture in order to proceed with the Pre -Phase III and Phase III process including an
authorization to expend $80K in 2018.
VIII. STAFF RECOMMENDATION
Staff recommends the Council authorize the expenditure of up to $80K in 2018 and direct the
staff to negotiate a contract with Hopkins Architecture in order to proceed with the Pre -Phase III
and Phase III planning and design for the Vail Nature Center.
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September 18, 2018 - Page 85 c
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB / PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
September 5, 2018 DRB Meeting Results
September 10, 2018 PEC Meeting Results
TOWN OF 1 X41
September 18, 2018 - Page 86 c
TOWN OF UAJt
DESIGN REVIEW BOARD
September 5, 2018, 3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Attendance
Present: John Rediker, Doug Cahill, David Campbell, Peter Cope, Bill
Pierce
Absent: none
2. Project Orientation
2.1. 1:00 PM
3. Site Visits
3.1. 4916 Juniper Lane Unit B - Abboud Residence
3.2. 4074 Bighorn Road Unit A - Ritzke Residence
3.3. 1775 Sunburst Drive - Vail Golf Course
3.4. 1106 Hornsilver Circle - Vail Golf Course Homes
3.5. 1012 Eagles Nest Circle - 1012 Eagles Nest LLC
3.6. 434 South Frontage Road East - Mountain View Residences
3.7. 980 Vail View Drive - Brooktree Townhouses
4. Main Agenda
4.1. DRB18-0304 - Vail Ptarmigan LLC
Final review of an exterior alteration (landscaping)
Address/Legal Description: 1067 Ptarmigan Road/Lot 3, Block 5, Vail Village
Filing 7/Vail Village Filing 10
Applicant: Vail Ptarmigan LLC, represented by Old Growth Tree Service
Planner: Chris Neubecker
David Campbell moved to approve. John Rediker seconded the motion and it
passed (4-0).
September 18, 2018 - Page 87
Abstair(1) Pierce
4.2. DRB18-0334 - Jadlos Residence
Final review of new construction
Address/Legal Description: 2810 Aspen Court/Lot 13, Vail Village Filing 11
Applicant: James Jadios, represented by KH Webb Architects
Planner: Chris Neubecker
Doug Cahill moved to table to September 19, 2018. David Campbell
seconded the motion and it passed (5-0).
4.3. DRB18-0353 - Ritzke Residence
Final review of an exterior alteration (windows, door)
Address/Legal Description: 4074 Bighorn Road Unit A / Lot 3, Bighorn
Subdivision
Applicant: Gregory Ritzke, represented by Current Architects
Planner: Chris Neubecker
1. Prior to requesting any final inspections for this project, the Applicant
shall paint all windows on the neighboring duplex to match the new
bronze windows.
Doug Cahill moved to approve with conditions. David Campbell seconded the
motion and it passed (5-0).
4.4. DRB18-0404 - Brooktree Townhouses
Final review of an exterior alteration (mansards/windows)
Address/Legal Description: 980 Vail View Drive/Lot B5, Block B, Lion's
Ridge Subdivision Filing 1
Applicant: Brooktree Townhouses, represented by Horn Brothers Roofing
Planner: Chris Neubecker
1. Prior to requesting any final inspections for this project, the Applicant
shall paint all windows on the building that are not replaced a color to
match the color of the new windows on the building.
Doug Cahill moved to approve with conditions. David Campbell seconded the
motion and it passed (5-0).
4.5. DRB18-0008 - Mountain View Residences
Final review of new construction
Address/Legal Description: 434 South Frontage Road East/Lot 1, Vail Village
Filing 5
Applicant: Mountain View Residences Phase 2, represented by 359 Design
Planner: Jonathan Spence
Doug Cahill moved to approve. David Campbell seconded the motion and it
passed (5-0).
4.6. DRB18-0203 - Lodge at Vail
Final review of an exterior alteration (fence)
September 18, 2018 - Page 88
Address/Legal Description: 174 Gore Creek Drive/Lot 1, Lodge Subdivision
Applicant: The Lodge at Vail
Planner: Jonathan Spence
Doug Cahill moved to table to September 19, 2018. John Rediker seconded
the motion and it passed (5-0).
4.7. DRB18-0271 - 1012 Eagles Nest LLC
Final review of new construction
Address/Legal Description: 1012 Eagles Nest Circle/Lot 2, Block 6, Vail
Village Filing 7
Applicant: 1012 Eagles Nest LLC, represented by Suman Architects
Planner: Jonathan Spence
1. Prior to requesting any final inspection, the applicant shall demonstrate
to the Public Works Department compliance with the Sight Distance
Triangle.
2. The applicant shall provide with building permit submittal an amended
site plan showing the limits of disturbance fence encompassing all
proposed grading work, including work on adjoining property.
3. Prior to submitting a building permit application, the applicant shall
amend the plans to replace the lower stucco below the metal siding with
the project stone.
David Campbell moved to approve with conditions. Peter Cope seconded the
motion and it passed (5-0).
4.8. DRB18-0315 - Golden Peak Enterprises LLC
Final review of new construction
Address/Legal Description: 814 Potato Patch Drive/Lot 3, Block 1, Vail
Potato Patch Filing 1
Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects
Planner: Jonathan Spence
1. Prior to submitting a building permit application, the applicant shall
amend the plans to replace the porcelain tiles with quartzite at a similar
size.
David Campbell moved to approve with conditions. John Rediker seconded
the motion and it passed (3-0).
Abstair(2) Cope, Pierce
4.9. DRB18-0350 - Abboud Residence
Final review of an exterior alteration (deck/railing/walkway/patio)
Address/Legal Description: 4916 Juniper Lane Unit B/Lot 3, Block 5,
Bighorn Subdivision 5th Addition
Applicant: Danny & Anna Abboud
Planner: Jonathan Spence
1. Prior to submitting a building permit application, the applicant shall
amend the plans to show the deck edge board and all wood on the
September 18, 2018 - Page 89
proposed railings to be painted to match the building fascia.
David Campbell moved to approve with conditions. John Rediker seconded
the motion and it passed (5-0).
4.10. DRB18-0394 - Vail Golf Course Homes LLC
Conceptual review of new construction
Address/Legal Description: 1106 Hornsilver Circle/Lot 9, Block 6, Vail Village
Filing 7
Applicant: Vail Golf Course Homes LLC, represented by Scott S.
Turnipseed, AIA Architecture
Planner: Jonathan Spence
4.11. DRB18-0398 - Vail Golf Course
Final review of an exterior alteration (bridge replacement)
Address/Legal Description: 1775 Sunburst Drive/Lot 3, Sunburst Filing 3
Applicant: Vail Golf Course
Planner: Jonathan Spence
Doug Cahill moved to consent approve the application. David Campbell
seconded the motion and it passed (5-0).
4.12. DRB18-0399 - Vail Golf Course
Final review of an exterior alteration (tee complex reconstruction)
Address/Legal Description: 1775 Sunburst Drive/Lot 3, Sunburst Filing 3
Applicant: Vail Golf Course
Planner: Jonathan Spence
Doug Cahill moved to consent approve the application. David Campbell
seconded the motion and it passed (5-0).
5. Staff Approvals
5.1. B18-0319 - Pine Ridge Townhouses
Final review of an exterior alteration (reroof)
Address/Legal Description: 2199 Chamonix Lane/Lot 2, Vail Heights Filing 1
Applicant: Pine Ridge Townhouses, represented by Big Creek Roofing and
Restoration
Planner: Andy Rogers
5.2. B18-0312 - Rangel/Kerr Duplex
Final review of an exterior alteration (reroof)
Address/Legal Description: 1415 Westhaven Drive Unit A/Lot 52, Glen Lyon
Subdivision
Applicant: Francisco Rangel, represented by Z & Z Roofing LLC
Planner: Andy Rogers
5.3. B18-0324 - Rangel/Kerr Duplex
Final review of an exterior alteration (reroof)
September 18, 2018 - Page 90
Address/Legal Description: 1415 Westhaven Drive Unit B/Lot 52, Glen Lyon
Subdivision
Applicant: Ann & Edwin Kerr, represented by Z & Z Roofing LLC
Planner: Andy Rogers
5.4. B18-0325 - Olson Residence
Final review of an exterior alteration (re -roof)
Address/Legal Description: 1726 Buffehr Creek Road/Lot 6, Lia Zneimer
Subdivision
Applicant: Pamela Olson, represented by Horizon Roofing Inc.
Planner: Glen Morgan
5.5. B18-0326 - Mallinckrodt Residence
Final review of an exterior alteration (re -roof)
Address/Legal Description: 123 Beaver Dam Road/Lot 36, Block 7, Vail
Village Filing 1
Applicant: Elizabeth Mallinckrodt, represented by Plath Construction Inc.
Planner: Glen Morgan
5.6. B18-0332 - Seibert Residence
Final review of an exterior alteration (reroof)
Address/Legal Description: 5159 Gore Circle/Lot 6, Block 2, Bighorn
Subdivision 5th Addition
Applicant: Charles E. Seibert Revocable Trust, represented by Sy-Bazz
Architecture LLC
Planner: Glen Morgan
5.7. B18-0336 - Puetzer Residence
Final review of an exterior alteration (re -roof)
Address/Legal Description: 2692 Kinnikinnick Court/Lot 9, Block 2, Vail
Intermountain Development Subdivision
Applicant: Richard Puetzer, represented by TCC Roofing Inc.
Planner: Glen Morgan
5.8. B18-0352 - Richarson Residence
Final review of an exterior alteration (widows)
Address/Legal Description: 3971 Bighorn Road Unit 7C/Pitkin Creek Park
Phase III
Applicant: Valerie Richardson, represented by W LM Building and Home
Services
Planner: Glen Morgan
5.9. DRB18-0179 - Veit Residence
Final review of an exterior alteration (landscaping/retaining wall)
Address/Legal Description: 4240 Spruce Way/Lot 1, Block 7, Bighorn
Subdivision 3rd Addition
Applicant: Andrew & Amanda Veit
Planner: Jonathan Spence
September 18, 2018 - Page 91
5.10. DRB18-0247 - Rawlings Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 2085 Zermatt Lane Unit A/Vail Commons
Residential Condominiums
Applicant: David Rawlings
Planner: Jonathan Spence
5.11. DRB18-0269 - Homestake Condos
Final review of an exterior alteration (flue chase)
Address/Legal Description: 1081 Vail View Drive Building A/Lot A6, Block A,
Lion's Ridge Subdivision Filing 1
Applicant: Homestake Condos, represented by RK Services
Planner: Jonathan Spence
5.12. DRB18-0288 - Frommer Residence
Final review of an exterior alteration (repaint)
Address/Legal Description: 789 Potato Patch Drive/Lot 23, Block 1, Vail
Potato Patch Filing 1
Applicant: Glenn & Beth Frommer
Planner: Chris Neubecker
5.13. DRB18-0295 - Scorpio
Final review of an exterior alteration (reroof)
Address/Legal Description: 131 West Meadow Drive/Lot D1, Vail Village
Filing 2
Applicant: Scorpio, represented by Martin/Martin, Inc.
Planner: Jonathan Spence
5.14. DRB18-0310 - Vucich Residence
Final review of an exterior alteration (Project Re -Wild streambank restoration)
Address/Legal Description: 4957 Juniper Lane Unit E/Lot 3, Block 4,
Bighorn Subdivision 5th Addition
Applicant: Karen A. Vucich Revocable Trust, represented by Crane
Associates
Planner: Jonathan Spence
5.15. DRB18-0335 - Michael S. Shannon 2007 QPR Trust
Final review of an addition
Address/Legal Description: 245 Forest Road/Lot 22, Block 7, Vail Village
Filing 1
Applicant: Michael S. Shannon, represented by K.H. Webb Architects
Planner: Jonathan Spence
5.16. DRB18-0337 - Bresnahan Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 4532 Streamside Circle Unit E/Lot 15, Bighorn
Subdivision 4th Addition
Applicant: William & Lillian Bresnahan, represented by Renewal by Andersen
September 18, 2018 - Page 92
Planner: Chris Neubecker
5.17. DRB18-0338 - Carroll Residence
Final review of an exterior alteration (patio/driveway)
Address/Legal Description: 898 Red Sandstone Circle/Lot 7, Vail Village
Filing 9
Applicant: Michael Carroll, represented by Crockford Builders
Planner: Jonathan Spence
5.18. DRB 18-0345 - Town of Vail
Final review of an exterior alteration (fishing platform/streambank restoration)
Address/Legal Description: 841 Vail Valley Drive/Unplatted - Ford Park
Nature Center
Applicant: Town of Vail, represented by Pete Wadden
Planner: Chris Neubecker
5.19. DRB18-0346 - Sego West LLC
Final review of an exterior alteration (windows)
Address/Legal Description: 2480 Chamonix Lane Unit K1/Lot 1, Block B,
Vail Das Schone Filing 1
Applicant: Sego West LLC
Planner: Chris Neubecker
5.20. DRB18-0351 - Savoie Residence
Final review of an exterior alteration (door/window/balcony)
Address/Legal Description: 4266 Columbine Drive Unit E/Lot 20-3, Bighorn
Subdivision
Applicant: Peter Savoie, represented by Beth Levine Architect, Inc.
Planner: Chris Neubecker
5.21. DRB18-0360 - Boccanfuso Residence
Final review of an exterior alteration (doors)
Address/Legal Description: 2299 Chamonix Lane/Lot 7, Block A, Vail Das
Schone Filing 1
Applicant: Sharon Boccanfuso Trust, represented by Renewal by Andersen
Planner: Chris Neubecker
5.22. DRB18-0365 - Diversified Radiology Investments
Final review of an exterior alteration (windows/doors)
Address/Legal Description: 1881 Lions Ridge Loop Unit 11C/Lot 1, Block 3,
Lion's Ridge Subdivision Filing 3
Applicant: Diversified Radiology Investments, represented by Lifetime
Windows and Siding
Planner: Jonathan Spence
5.23. DRB18-0366 - Diversified Radiology Investments
Final review of an exterior alteration (windows/doors)
Address/Legal Description: 1881 Lions Ridge Loop Unit 25/Lot 1, Block 3,
Lion's Ridge Subdivision Filing 3
September 18, 2018 - Page 93 c
Applicant: Diversified Radiology Investments, represented by Lifetime
Windows and Siding
Planner: Jonathan Spence
5.24. DRB18-0369 - Frank Legacy LLC
Final review of exterior alteration (landscaping)
Address/Legal Description: 2893 Timber Creek Drive Unit C16/Lodges at
Timber Creek Phase I
Applicant: Frank Legacy LLC, represented by Old Growth Tree Service
Planner: Jonathan Spence
5.25. DRB18-0374 - Berlanti Residence
Final review of a change to approved plans (landscaping)
Address/Legal Description: 5075 Ute Lane/Lot 29, Vail Meadows Filing 1
Applicant: McKenna L. Berlanti Trust, represented by Ceres+
Planner: Chris Neubecker
5.26. DRB18-0376 - Ozardam Investments LLC
Final review of a changes to approved plans (stone/window/railing)
Address/Legal Description: 1337 Vail Valley Drive Unit 2/Lot 4, Block 3, Vail
Valley Filing 1
Applicant: Ozardam Investments LLC, represented by Studio Spinnato
Planner: Jonathan Spence
5.27. DRB18-0377 - Gill Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 5027 Ute Lane Unit A/Lot 31, Vail Meadows
Filing 1
Applicant: George Gill, represented by Ceres Landcare
Planner: Jonathan Spence
5.28. DRB18-0381 -Writer Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 1307 Vail Valley Drive/Lot 3, Block 3, Vail Valley
Filing 1
Applicant: Diane Writer, represented by Ceres Landcare
Planner: Jonathan Spence
5.29. DRB18-0382 - Story Residence
Final review of change to approved plans (windows/basement)
Address/Legal Description: 3230 Katsos Ranch Road/Lot 3, Block 1, Vail
Village Filing 12
Applicant: Ray Story, represented by Martin Manley Architects
Planner: Chris Neubecker
5.30. DRB18-0384 - Hurtt Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 272 West Meadow Drive Unit A/Lot 9, Vail
September 18, 2018 - Page 94 c
Village Filing 2
Applicant: Maryan F. Hurtt GST -Exempt Trust, represented by Ceres
Landcare
Planner: Jonathan Spence
5.31. DRB18-0385 - Jewish Resource Center
Final review of a sign
Address/Legal Description: 450 East Lionshead Circle Unit X/Lot 6, Block 1,
Vail Lionshead Filing 1
Applicant: Jewish Resource Center, represented by Mark Haynes
Planner: Jonathan Spence
5.32. DRB18-0386 - Manchester Residence
Final review of a change to approved plans (garage doors)
Address/Legal Description: 2794 Snowberry Drive/Lot 16, Block 9, Vail
Intermountain Development Subdivision
Applicant: Last Ridge Development Corp, represented by Intention
Architecture
Planner: Jonathan Spence
5.33. DRB18-0388 - Burchenal Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 2632 Cortina Lane/Lot 5, Block b, Vail Ridge
Subdivision
Applicant: Caleb Burchenal, represented by Ceres Landcare
Planner: Jonathan Spence
5.34. DRB18-0389 - Four Seasons
Final review of an exterior alteration (fireplace vents)
Address/Legal Description: 1 Vail Road/Lot A -C, Vail Village Filing 2
Applicant: Ex Vail LLC Extell Development, represented by Oz Architecture
Planner: Jonathan Spence
5.35. DRB18-0391 - Scalise Residence
Final review of a change to approved plans (structural/reroof/repaint)
Address/Legal Description: 2617 Arosa Drive/Lot 11, Block C, Vail Ridge
Subdivision
Applicant: Dennis Scalise
Planner: Chris Neubecker
5.36. DRB18-0393 - Blessing Residence
Final review of a change to approved plans (roof)
Address/Legal Description: 2975 Manns Ranch Road/Lot 6, Block 1, Vail
Village Filing 13
Applicant: Buck Blessing, represented by KH Webb Architects
Planner: Jonathan Spence
5.37. DRB18-0396 - The Valley Condominiums
September 18, 2018 - Page 95 c
Final review of a change to approved plans (railing design)
Address/Legal Description: 1516 Buffehr Creek Road/Parcel A, Lion's Ridge
Subdivision Filing 2
Applicant: The Valley HOA
Planner: Chris Neubecker
5.38. DRB18-0397 - Guppy Partners LLC
Final review of an exterior alteration (windows)
Address/Legal Description: 114 Willow Road Unit 665-667/Lot 7, Block 6,
Vail Village Filing 1
Applicant: Guppy Partners LLC, represented by NDG Architecture
Planner: Jonathan Spence
5.39. DRB18-0400 - Lisa Zimmer Hatch Revocable Living Trust
Final review of an exterior alteration (Landscaping)
Address/Legal Description: 1753 Shasta Place/Lot 11, Vail Village West
Filing 2
Applicant: Lisa Zimmer Hatch Revocable Living Trust, represented by
Colorado Tree Services, Inc.
Planner: Jonathan Spence
5.40. DRB18-0401 - 4298 Nugget Lane LLC
Final review of a change to approved plans (window)
Address/Legal Description: 4298 Nugget Lane/Lot 1, Bighorn Estates
Applicant: 4298 Nugget Lane LLC, represented by Krueger Architecture
Planner: Jonathan Spence
5.41. DRB18-0402 - Daly Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 782 Potato Patch Drive/Lot 16, Block 1, Vail
Potato Patch Filing 1
Applicant: Andrew Daly
Planner: Jonathan Spence
5.42. DRB18-0403 - Lisa Moffett Ruth 2012 Residence Trust
Final review of an exterior alteration (landscaping)
Address/Legal Description: 800 Potato Patch Drive Unit B/Lot 7, Block 1,
Vail Potato Patch Filing 1
Applicant: Lisa Moffett Ruth 2012 Residence Trust, represented by Old
Growth Tree Service
Planner: Jonathan Spence
5.43. DRB18-0405 - Gary Raymond Stevens Living Trust
Final review of an exterior alteration (Landscaping)
Address/Legal Description: 2518 Arosa Drive/Lot 9, Block C, Vail Das
Schone Filing 1
Applicant: Gary Raymond Stevens Living Trust, represented by Ceres
Landcare
September 18, 2018 - Page 96
Planner: Jonathan Spence
5.44. DRB18-0406 - Desai Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 3930 Fall Line Drive Unit 15/Lot 15, Pitkin Creek
Townhouses
Applicant: Bharat Desai, represented by HG Forward
Planner: Chris Neubecker
5.45. DRB18-0407 - Price Residence
Final review of a change to approved plans (retaining wall/stairs)
Address/Legal Description: 354 Beaver Dam Road/Lot 9, Block 2, Vail
Village Filing 3
Applicant: Kent & Andrea Price, represented by Suman Architects
Planner: Chris Neubecker
5.46. DRB18-0408 - Mehrberg Residence
Final approval of an exterior alteration (hot tub/bbq/firepit/landscaping)
Address/Legal Description: 3996 Lupine Drive Unit B/Lot 1, Block 2,
Bighorn Subdivision 1st Addition
Applicant: Randall E. Mehrberg Declaration of Trust, represented by Mike
Foster
Planner: Chris Neubecker
5.47. DRB18-0410 - Michell Residence
Final review of an exterior alteration (windows/door)
Address/Legal Description: 4051 Bighorn Road Unit 11I/Pitkin Creek Park
Phase III
Applicant: Jacqueline Michell, represented by Renewal by Andersen
Planner: Chris Neubecker
5.48. DRB18-0411 - Jeranko Residence
Final review to a change to approved plans (chimneys)
Address/Legal Description: 5128 Grouse Lane UnitA/Lot 8, Block 1, Gore
Creek Subdivision
Applicant: Stanley & Karen Jeranko, represented by Martin & Manley
Architects
Planner: Jonathan Spence
5.49. DRB18-0412 - Lions Mane Condo
Final review of an exterior alteration (structural repair)
Address/Legal Description: 1116 Sandston Drive/Lot A5, Block A, Lion's
Ridge Subdivision Filing 1
Applicant: Lions Mane Condominiums, represented by RA Nelson
Planner: Jonathan Spence
5.50. DRB18-0413 - Bailey Residence
Final review of a change to approved plans (entry/deck)
Address/Legal Description: 5155 Main Gore Drive South/Lot 20, Vail
September 18, 2018 - Page 97 c
Meadows Filing 1
Applicant: Jeff & Kelli Lynn Bailey, represented by KH Webb Architects
Planner: Jonathan Spence
5.51. DRB18-0414 - 392 Beaver Dam Circle LLC
Final review of an exterior alteration (drainage/landscaping)
Address/Legal Description: 392 Beaver Dam Circle/Lot 4, Block 3, Vail
Village Filing 3
Applicant: 392 Beaver Dam Circle LLC, represented by Ceres+
Planner: Jonathan Spence
5.52. DRB18-0415 - Frein Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 798 Potato Patch Drive/Lot 8, Block 1, Vail
Potato Patch Filing 1
Applicant: James Frein, represented by Old Growth Tree Service
Planner: Chris Neubecker
5.53. DRB18-0417 - Breaux Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 4014 Bighorn Road/Lot 1, Gore Creek Park
Subdivision
Applicant: Kerry M. Breaux 2012 Trust, represented by Vail Valley Tree
Service
Planner: Jonathan Spence
5.54. DRB18-0418 - Skaal Hus
Final review of an exterior alteration (landscaping)
Address/Legal Description: 141 West Meadow Drive/Lot D2, Vail Village
Filing 2
Applicant: Skaal Hus, represented by Colorado Tree Services, Inc.
Planner: Jonathan Spence
5.55. DRB18-0420 - Storr Residence
Final review of a change to approved plans (deck structure)
Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3
Applicant: Hans G. Storr Revocable Trust, represented by Sipes Architects,
Inc.
Planner: Jonathan Spence
5.56. DRB18-0423 - The Four Seasons
Final review of an exterior alteration (windows/stone veneer)
Address/Legal Description: 1 Vail Road/Lot A -C, Vail Village Filing 1
Applicant: Ex Vail LLC Extell Development, represented by Oz Architecture
Planner: Jonathan Spence
5.57. DRB 18-0426 - 44 Willow Place
Final review of an exterior alteration (repaint)
September 18, 2018 - Page 98
Address/Legal Description: 44 Willow Road/Lot 9, Block 6, Vail Village Filing
1
Applicant: 44 Willow Place, represented by McNeill Property Management
Planner: Jonathan Spence
5.58. DRB18-0427 - Ski Club Vail
Final review of a change to approved plans (egress stair)
Address/Legal Description: 598 Vail Valley Drive/Tract B, Vail Village Filing 7
Applicant: Ski Club Vail, represented by KH Webb Architects
Planner: Jonathan Spence
5.59. DRB18-0428 - Beaver Dam LLC
Final review of an exterior alteration (landscaping)
Address/Legal Description: 443 Beaver Dam Road/Lot 4, Block 4, Vail
Village Filing 3
Applicant: Beaver Dam LLC, represented by Ceres Landcare
Planner: Jonathan Spence
5.60. DRB18-0429 - Marisco Residence
Final review of an exterior alteration (skylight)
Address/Legal Description: 362 Mill Creek Circle/Lot 9, Block 1, Vail Village
Filing 1
Applicant: Thomas & Cydney Marisco, represented by Bond General
Contractors, Inc.
Planner: Jonathan Spence
5.61. DRB18-0433 - Apostol Residence
Final review of an exterior alteration (Landscaping)
Address/Legal Description: 1828 Sierra Trail/Lot 16, Vail Village West Filing
1
Applicant: Nikita Apostol
Planner: Jonathan Spence
5.62. DRB18-0435 - Sandstone 70
Final review of an exterior alteration (landscaping)
Address/Legal Description: 927 Red Sandstone Road/Sandstone 70
Applicant: Sandstone 70, represented by Vail Valley Tree Service
Planner: Jonathan Spence
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time
the Design Review Board will consider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
September 18, 2018 - Page 99
PLANNING AND ENVIRONMENTAL COMMISSION
TOWN OF UAJi September 10, 2018, 1:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
Attendance
Present: Brian Gillette, Ludwig Kurz, Pam Hopkins, John Ryan Lockman,
Rollie Kjesbo, Karen Perez and Brian Stockmar
Absent: None
2. Main Agenda
2.1. A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town
Code, to amend Section 12-13-4, Requirements by Employee Housing Unit
(EHU) Type, Vail Town Code, to allow for an increase in the maximum size
of a Type III Employee Housing Unit. (PEC18-0031)
Applicant: Mauriello Planning Group
Planner: Chris Neubecker
Chris Neubecker introduced the requested code amendment to the
commission. Neubecker discussed Type III Employee Housing Units
(EHUs) and its requirements/regulations.
Commissioner Stockmar asked about how owners or occupiers of Type III
are affected by retirement.
Commissioner Gillette asked about Type III and if they count for density
and GRFA.
Stockmar-This could spark a merger of units.
Neubecker discussed the size of units.
Stockmar-A lot of questions as to why we are doing this.
Dominic Maurilio, representing the applicant, discussed the proposal and
why a text amendment was chosen, instead of other possibilities. He
discussed the different types of EHUs and the ones that aren't in the code,
mainly TOV projects. Mauriello walked through each type of EHU and their
characteristics. He provided data on the number and average size of units
within the TOV. He also walked through the criteria for approval.
Kjesbo-Does the property have property lines, or is part of a larger
property? I am struggling with the relationship between lot size and house
size.
Hopkins -Discussed the changes in house sizes over time. Effect on
community.
75 min.
September 18, 2018 - Page 100
Mauriello discussed his experience with house size.
Perez -Expressed her concern about parking and management. Felt the
need to look at the bigger picture.
Mauriello- Would the unit size affect the management?
Stockmar-This is a bigger question than I realized.
Public Comment:
Steve Lindstrom, representing the Vail Local Housing Authority (VLHA),
discussed the board's review of this proposal. Discussed the board's move
away from the terms "employee" or "affordable" housing and focus on
resident housing. Discussed their vision for a parallel housing market for
residents, versus second home owners. Believes that market forces will take
care of price and large unit concerns.
Gillette -Maybe we are going a bit too fast. Need a devil's advocate for trying
to think of all the unintended consequence.
Stockmar- I agree very much with Gillette.
Hopkins -Could you build a frat house? I am concerned with the maximum
size.
Stockmar-Is this an issue for code enforcement? Is there another way to
skin this?
Kjesbo- This was built in Eagle County. Is a variance a better way than the
text amendment?
Neubecker-I would like to hear from Kurz and Lockman.
Kurz -Split this into two. One policy, and one for this property in question. In
general as for size, the 1,200 square feet was not taken out of thin air.
There was an argument years ago that said larger units would encourage
use by others than eligible for employee housing. Smaller units encouraged
locals and employees.
Lockman- Concur with others. It would be great if the town would do more
research on this. Instead of one offs.
Hopkins- Like to split it.
Perez- Need to look at this property separately.
Ludwig Kurz moved to table to October 8, 2018.Brian Gillette seconded the
motionand it passed (7-0).
3. Approval of Minutes
August 27, 2018 PEC Results
John -Ryan Lockman moved to approve.Ludwig Kurz seconded the
motionand it passed (6-0).
September 18, 2018 - Page 101
4. Adjournment
Ludwig Kurz moved to adjourn.John-Ryan Lockman seconded the motion
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
September 18, 2018 - Page 102
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Future Meeting Agenda Topics (proposed)
ATTACHMENTS:
Description
Memo Proposed Future Meeting Topics
TOWN Of UAIL
September 18, 2018 - Page 103
TOWN OFD
}
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: September 18, 2018
Subject: Proposed agenda topics for future meeting agendas
The listing below reflects proposed topics to be scheduled at future Town Council meetings and
is informational only. Dates and topics are subject to change.
Vail Town Council Meetings
Proposed Agenda Topics
Topics & Times subject to change
"Time of
Day"
October 2, 2018
(Moffet/Langmaid/Mason absent)
CDOT Presentation about 1-70 improvements - Director Michael Lewis
& Josh Laipply
evening
Eagle County Health & Environment Dept. - Tobacco 21 presentation
(Mandy Ivanov, Health Promotion Coordinator, Schools Liaison)
evening
October 16, 2018
Joint DRB meeting (90 min.)
afternoon
Proclamation National Friends of Library
evening
Kerry Donovan Legislative Update
evening
Colorado Classic Recap
evening
Short-term Rentals Discussion
evening
Comprehensive Open Lands Plan
evening
Resolutions - Ballot Initiatives
evening
Parking Recommendations from Parking & Transportation Task Force
evening
November 6, 2018
Town Manager Budget - Present draft 2019 budget
afternoon
Wildland Fire and Policy Updates
evening
November 20, 2018
VLMD Budget Resolution
VLMD
Budget Ordinance - 1st Reading
evening
Mill Levy Ordinance - 1st Reading
evening
TOV Budget Resolution for VLMD
evening
September 18, 2018 - Page 104
Town of Vail
Page 2
September 18, 2018 - Page 105
Proposed Future Topics for Council Meetings
BUDGET ITEMS
Budget Ordinance - Second Reading
4 -Dec
Ordinance Mill Levy - First Reading
4 -Dec
VRA Budget Resolution
4 -Dec
Supplemental Budget Ordinance - First Reading
4 -Dec
Supplemental Budget Ordinance - Second Reading
18 -Dec
Additional Budget Topics
Capital Plans Review
18 -Sep
Compensation
18 -Sep
Review Public Works Facilities Master Plan Improvements
TBD
Information on Renewable Energy Sources
TBD
TIF Financing / Refinance Debt
TBD
General Fund Operations - new program / expenditures
TBD
OTHER TOPICS
Review Vail Golf & Nordic Clubhouse Golf and Events season
TBD
Joint Meeting w/ PEC
TBD
Request to invite Luis Benitez, Director of the Colorado Outdoor
Recreation Industry Office, update
TBD
Vail App update
TBD
Regulations addressing cranes in residential neighborhoods
TBD
OTHER MEETINGS
Proposed Dinner/Meeting with Towns of Minturn, Avon, and Eagle
County
TBD (Dec)
Town of Vail
Page 2
September 18, 2018 - Page 105
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 2018 Community Picnic Suggestions and Responses
ATTACHMENTS:
Description
Community Picnic Suggestions and Responses
TOWN Of UAIL
September 18, 2018 - Page 106
2018 Community Picnic Suggestions and Responses Compiled by Town of Vail
Comments and suggestions from the 2018 Town of Vail neighborhood picnics have been
compiled. The comments have been sorted into the categories of neighborhoods, Vail
Village/Lionshead, transportation, general and compliments. The picnics were held on July 28 at
Bighorn Park and on Aug. 7 at Donovan Park and are used as a community outreach measure
to connect with residents and guests. Updates are included below:
Q/C = Question/Comment
TOV = Town of Vail Update
BIGHORN PARK - July 18
East Vail/Neighborhoods
Q/C: No additional bike trail on south side of golf course!
Q/C: Ditto
TOV: The extension to the Vail Trail was a trail idea identified by the 1994 Comprehensive
Open Lands Plan (OLP) and the 2018 update to the OLP during trails workshops and scoping
meetings. During the Vail Town Council's review of the OLP on Aug. 7, the Council majority
voted to remove this trail idea from consideration due to wildlife concerns and the redundancy of
trails in the area.
Q/C: Make Meadow Drive to Main Gore Circle to Bighorn Road one-way allowing for wider
bike/walk path
TOV: This would not be something that the Town of Vail would consider as it would force a large
segment of East Vail residents (depending upon where they reside), to take an out -of -way and
much longer route to exit their neighborhood and East Vail in general. Additionally, vehicular
and pedestrian traffic does not warrant such a change.
75 S Frontage Rd 1 Vail, CO 81657 1 970.479.2100 1 vailgov.com
TOWN OF VAIL
September 18, 2018 - Page 107
Q/C: Keep lights working on EB 1-70 Exit 180
TOV: The lights on the interstate are maintained by the Colorado Department of Transportation.
CDOT is notified when there are maintenance issues.
Q/C: Need restroom or porta potty at East Vail parking lot
TOV: Town Council discussed and decided against a restroom/porta potty at the East Vail
parking lot
Vail Village/Lionshead
Q/C: Ban dogs at Farmers' Market
TOV: This would require policy change/ordinance by Vail Town Council
Q/C: Restrict bike riding in Vail Village
Q/C: Tickets for bikers
Q/C: Ditto
Q/C: Ditto
Q/C: Ditto
TOV: This would require policy change/ordinance by Vail Town Council to make Vail Village
and Lionshead a dismount zone for bicyclists
Transportation
Q/C: Extend intown bus to Donovan Park!
TOV: This is not a consideration at this time as it would negatively impact the flow and
timeliness of the lntown route
General
Q/C: Slow growth/less people
TOV: The Town of Vail works closely with its community partners to find a balance in keeping
Vail economically viable.
Compliments
Q/C: Love the hanging baskets!
Q/C: Love new underpass!
DONOVAN PAVILION — August 7
West Vail/Neighborhoods
Q/C: Sweep frontage roads.
TOV: Frontage roads are swept at least once a week (unless weather or equipment
75 S Frontage Rd 1 Vail, CO 81657 1 970.479.2100 1 vailgov.com
TOWN OF VAIL
September 18, 2018 - Page 108
maintenance prevent) when the sweeper is in the respective districts (i.e. West Vail North, West
Vail South, East Vail, Golf Course, etc.)
Q/C: West Vail lives matter. Please install covered bus stop at Spruce Creek as a matter of
safety. (7 accidents so far)
TOV: See below.
Q/C: Bus enclosure at Spruce Creek — safety!!
TOV: Town staff will evaluate. Staff wants to see what impacts the new underpass has on
transit operations — are route alternations needed — before a commitment is made to building a
new shelter. Additionally, the current location has site restrictions that would need to be
mitigated.
Vail Village/Lionshead
Q/C: No bike riding in Vail Village — enforce this please!
TOV: This would require policy change/ordinance by Vail Town Council to make Vail Village a
dismount zone for bicyclists
Interstate 70
Q/C: Please construct retaining barricades all along 1-70. The vehicles on 1-70 skid off and are
dangerous
TOV: The interstate is under the jurisdiction of the Colorado Department of Transportation.
CDOT installs guardrails where topography, traffic data and accident history warrant.
Compliments
Q/C: We are visiting and your parks are beautiful!! Thanks for keeping them up so nicely!!
Q/C: Lucky to have this lovely town as our home!
Q/C: Bighorn Park, East Vail bus service — We love where we live — Lucky us!
Q/C: Thank you TOV!!!
75 S Frontage Rd 1 Vail, CO 81657 1 970.479.2100 1 vailgov.com
TOWN OF VAIL
September 18, 2018 - Page 109
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VLHAAugust28, 2018 Meeting Results
ATTACHMENTS:
Description
VLHAAugust 28, 2018 Meeting Results
TOWN Of UAIL
September 18, 2018 - Page 110
TOWN OFD
MEMBERS PRESENT
Steve Lindstrom
Francisco Meza
Mary McDougall
Molly Morales
Vail Local Housing Authority Agenda
Tuesday, August 28, 2018
Regular Meeting
Public Meeting
3:OOPM — 5:OOPM
Housing Department
Large Conference Room
75 South Frontage Road West, Vail, Colorado 81657
MEMBERS ABSENT
James Wilkins
Staff
George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
Chris Neubecker, Planning Manager
Public Present: Alex and Carlos, Vail InDEED applicants.
Lindstrom called the meeting to order at 3:05PM. All members present except James Wilkins.
1. Review and Approve August 14, 2018 Meeting Results
MOTION: Morales SECOND: Meza VOTE: 4-0
2. Resolution No. 15, Series of 2018 a Resolution Approving the Purchase of a Deed Restriction
Interest in Property Type III Deed Restriction) in the Town of Vail Legally Described as Lot 2
Merco Townhouses, Eagle County, Colorado with a Physical Address of 2992 Bellflower Drive
Unit A, Vail Colorado; Subject to Ratification by the Vail Town Council: and Setting Forth Details
in Regard Thereto.
Molly Morales made a motion to approve Resolution Approving the Purchase of a Deed Restriction
Interest in Property Type III Deed Restriction) in the Town of Vail Legally Described as Lot 2
Merco Townhouses, Eagle County, Colorado with a Physical Address of 2992 Bellflower Drive
Unit A, Vail Colorado; Subject to Ratification by the Vail Town Council: and Setting Forth Details
in Regard Thereto.
MOTION: Morales SECOND: Meza VOTE: 4-0
3. Alex Jakubiec and Carlos Jimenez -Molina, Vail InDEED applicant, presented their request to the
Authority. Currently tenants in local rental housing. Want to purchase versus rent. Jakubiec and
Molina stated the unit needs updating which they plan to do themselves. Their offer is contingent
upon Vail InDEED funding. Final review of the application will occur in executive session.
4. Proposed Text Amendment to Type III Deed Restriction Square Footage Increase
VLHA Agenda August 28, 2018
September 18, 2018 - Page 111
Dominic Mauriello with Mauriello Planning Group (MPG) presented a proposed text amendment to
increase a Type III deed restriction maximum allowed square footage from 1,200 to 2,500. Mauriello
went on to describe other deed restriction types currently adopted by the Town.
The current property owner and MPG's client wants to do addition on his existing Type III. The
property is part of Lodges of Timber Creek currently zoned RC (residential cluster) and is non-
conforming. The owner cannot do addition without modification to Type III deed restriction.
Mauriello and Chris Neubecker, Town planner, agreed a variance due to hardship most likely would
be a stretch.
Discussion ensued regarding intent, square footage and housing objectives.
Ruther recommended the Authority focus on the housing side. Is there an objective to achieve? The
Planning and Environmental Commission (PEC) will focus on code policy. What if any unintended
consequences may occur increasing a Type III maximum square footage? He said there could be
an implication on Vail InDEED and potential impact on number of EHUs, opportunities available.
Neubecker asked the Authority to look at the request as an overall policy change not just for the
property in question.
Lindstrom, McDougall and Meza supports change, Morales against proposed text amendment.
Ruther stated the Authority could make a formal recommendation or provide a position statement
prior to the September 10, 2018 PEC meeting. The Authority wants a position statement for PEC.
Ruther said the Authority's position statement could include both positive and negatives to the
change could be addressed. He will draft a position statement to share with the Authority and
include with MPG's text amendment request for the September 10, 2018 PEC meeting.
5. 6 West Vail InDEED Recommendation
Ruther said there is a deal for acquisition for 23 deed restrictions and he is requesting a
recommendation from VLHA to the Town Council. Cost is less than $36K per rental unit. Exchange
for Town's purchase the Vail community gets preference annually to lease in the September /
October range. Renewal time could be modified. 6 West is required to notify of vacancies for 21
days, if not rented by the 21st day to a Vail employee the lease can go to County non Vail
employees. The same units each year are deeded to Town of Vail. Unit mix will be 1-3 bed units
majority being 1 & 2 bedroom units. Do the units have to be to individuals or can a corporation
lease some? This is under review.
Question is who does the obligation for occupancy verification fall to, the individual or corporation?
Leases will be with 6 West the Town only has an interest with the deed restriction.
September 18, 2018 Town Council agenda will have a resolution and agreement before them.
Ruther would like the recommendation for that packet. This is a great down valley public / private
partnership funded by the Vail InDEED program.
The Authority is in favor. Morales made a motion to recommend purchase of 23 deed restrictions
located at 6 West Apartments in Edwards Colorado.
MOTION: Morales SECOND: Meza VOTE: 4-0
VLHA Agenda August 28, 2018
September 18, 2018 - Page 112
6. Update Economic Value of Housing — BBC & Research Consulting Proposal
Ruther reviewed the proposal to update the Update Economic Value of Housing. Cost proposed is
significantly higher then the original report and the report data is only being updated not recreated.
Authority and staff feel price is high.
Ruther asked Authority's permission to review the report specifics to be updated with BBC.
Lindstrom said the environmental piece appears to be a stand alone issue and if they aren't
comfortable with this data find someone else. He wants them to show where housing is available.
Focus report on what is financial impact of not having qualified employees.
Lindstrom suggested the Authority direct Ruther to get back with BBC to reduce cost or find another
vendor.
7. Long Term Funding Source — David Cunningham Meeting Update
Ruther and Lindstrom gave the group an update on their meeting with David Cunningham,
President Summit Info Services. Cunningham explained his process to preparing and moving a
ballot initiative forward through elections. Town steps out once the ballot is voiced. Cunningham
stated January 2019 is a good time to start with what housing needs are and bring in housing
subcommittee. The Authority needs to identify how much funding is needed and to spend on what.
Ruther is working with Cunningham on proposal and fees.
8. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease,
transfer, or sale of property interests and to determine positions, develop a strategy and instruct
negotiators, regarding: submitted Vail InDEED applications and program details.
McDougall made a motion to enter an executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss
the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and
program details.
MOTION: McDougall SECOND: Meza VOTE: 4-0
McDougall made a motion to exit executive session and re-enter the regular meeting.
MOTION: McDougall SECOND: Morales VOTE: 4-0
The Board reconvened the regular session, McDougall left the meeting. Attending are Lindstrom,
Meza, Morales, Ruther and Campbell are present.
Meeting adjourned at 5:00 PM.
MOTION: Morales
Next Meeting — September 11, 2018
Future Agenda Items:
• 2019 Budget
• Housing Data
• Open Lands Plan Discussion
SECOND: Meza VOTE: 3-0
• East Vail Parcel Update
• West Vail Master Plan Discussion
VLHA Agenda August 28, 2018
September 18, 2018 - Page 113
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: CSE DRAFT meeting minutes from September 5, 2018
ATTACHMENTS:
Description
CSE Meeting Minutes DRAFT - September 5, 2018
TOWN OF 1 X41
September 18, 2018 - Page 114
TOWN OF VAIL
Commission on
Special Events
IRPFT
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, September 5, 2018 @ 8:30a.m.
AGENDA:
Meeting materials can be accessed at the following link:
http://bit.ly/2M EIdAK
CSE Members Present:
CSE Members Absent:
TOV Staff Present:
Others Present:
Alison Wadey
Mark Gordon
Rayla Kundolf
Marco Valenti
Samantha Biszantz
Kim Newbury Rediker
Barry Davis
Ernest Saeger, Special Events Coordinator
Mia Vlaar, Economic Development Director
Angela Mueller, Vail Farm to Table Dinner Series
Jason Ornstein, Team Player Productions
Kristen Horpedahl, Team Player Productions
Ellen Lorenz, Betty Ford Alpine Gardens
Shawn Carney, Vail Mountain
Melissa Meyers, Bravo! Vail
Colleen Davis, Vail Centre
CSE Co -Chair, Mark Gordon, called the meeting to order at 8:30am.
Administrative Items
Approval of the Minutes of the CSE Meeting on August 8, 2018
➢ Motion to approve the minutes of the CSE Regular Meeting on August 8,
2018 as presented.
M/S/P: Valenti/Biszantz/Unanimous. The motion passed 5-0 (Davis absent,
Gordon abstain due to absence on 8/8 CSE meeting)
Meeting reminders:
CSE Minutes
September 5, 2018 Page 1 of 5
September 18, 2018 - Page 115
• September 24: 2019 RFP Due
• October 3: Regular Meeting (All Recaps)
• Saeger noted there will be a large number of recaps on 10/3
• Gordon noted CSE members who's terms are up this December
are Valenti, Gordon, Wadey, and Davis
• October 10: Funding Meeting — Producer Interviews (The Antlers)
• October 17: Funding Meeting — Allocations (The Antlers)
Vail Farmers Market Farm to Table Dinner Series
*motion to release final funding disbursement required
Please see presentation for further details.
• Mueller noted their desire to add additional tables in order to grow the
event
• Mueller said they exceeded their attendance with a total of 323
• Mueller said their guests are mostly visitors including weddings and group
events
• Mueller said she is not going to have a June event in 2019 due to the early
season and lack of fresh produce
• Kundolf asked why the dinners start at 5:30pm
• Mueller said the main reason is the need to break down before it gets too
dark and too cold
• Kundolf asked if the price increased
• Mueller said yes it is $150 per person
• Wadey agreed that the 5:30pm start may be too early
• Wadey asked what the capacity is
• Mueller said they have 104 tickets available for each dinner
➢ Motion to approve the final funding distribution for Vail Farmers Market
Farm to Table Dinner Series
M/S/P: Kundolf/Rediker/Unanimous The motion passed 6-0 (Davis absent)
Vail Centre
*motion to release final funding disbursement required
Please see presentation for further details.
• Davis noted she is the interim Executive Director of the Vail Centre and
will become the Executive Director pending Board approval
• Davis noted their NPS went up 20% compared to 2017
• Davis noted their community event about non-profit boards was free and
was attended by over 100 community members
• Davis said their overnight visitor percentage in 2018 is 23% which is an
increase from 2017
• Kundolf asked for the difference between donors and sponsors and why
they don't charge for the community event
CSE Minutes
September 5, 2018 Page 2 of 5
September 18, 2018 - Page 116
• Davis said they wanted to the community event to be free, at least in the
first year, so the community could hear the Duke University professors
and that it was an important stake in the ground
• Davis said donors are private individuals and grants, sponsorships are a
supporting organization or business to support a program in their name
which includes branding and sponsorship assets
• Davis said they raised around $400,000 in 2017.
• Gordon noted that grants are growing but the CSE funding level has been
decreasing
• Gordon asked how Vail Centre's in-kind use has gone this year
• Saeger said 100% better this year with no complaints or cancelations from
Donovan Pavilion Management
Motion to approve the final funding distribution for Vail Centre
M/S/P: Rediker/Wadey/Unanimous The motion passed 6-0 (Davis absent)
Vail Craft Beer Classic
*motion to release final funding disbursement required
Please see presentation for further details.
• Ornstein noted an increase of 11 % of out of state visitors and a 25% of
overnight guests
• Ornstein said their attendance was flat and are looking at addressing
growth in future years
• Ornstein said the breweries that attend love the event and their feedback
is that it is one of their favorites
• Ornstein noted that 82% of survey responders are likely to recommend the
event
• Ornstein noted that there are a lot of competing events on this weekend in
other nearby mountain towns
• Ornstein said they would like to explore other dates but are ok with
keeping it as well
• Ornstein said they are looking at adding craft distilleries to the event
• Ornstein added they'd like to add different segments of competition
backed by attendance voting
• Gordon said Business to Business components tend to work very well in
Vail
• Kundolf asked if they have a different music plan
• Horpedahl said Whistle Pig Vail was a competing concert the same night
• Horpedahl noted the music is an ambient part of the event
• Valenti asked if the ticket options changed
• Horpedahl said they added a flight option for those that didn't buy a full
tasting pass
• Valenti asked if the $1,400 in ticket sales included flight bar sales
• Ornstein said no it does not
CSE Minutes
September 5, 2018 Page 3 of 5
September 18, 2018 - Page 117
• Gordon asked if there was cross promotion with local establishments
• Horpedahl said they did not do as much as they'd like mainly due to staff
turnover but plan to increase in 2019
• Ornstein said they did increase their print and digital with Vail Daily
• Wadey asked for RRC to include the total number of survey respondents
on top
• Horpedahl said the RRC survey response number was 89 and theirs was
295
• Horpedahl asked if the respondents are just passerby's or actual
attendees
• Saeger said they are both
➢ Motion to approve the final funding distribution for Vail Craft Beer
Classic
M/S/P: Kundolf/Valenti/Unanimous The motion passed 6-0 (Davis absent)
2019 CSE Funding Applications Update:
• Saeger noted that Snow Days and Spring Back to Vail events have been
directed to apply for funding through the Council Contribution process, not
CSE
• Vlaar said the Council event funding process should be mirrored to the
CSE process
• Vlaar said the CSE should be able to weigh in on the event even though
they don't have the funding for the event
• Vlaar noted the possible CSE role of attracting events through targeted
RFPs, dates, and demographics
• Gordon asked what the CSE budget is
• Saeger said to assume it is flat
• Gordon noted that he wants to make sure CSE does not have budget
decreased in order to fund Council events
• Vlaar said the CSE expertise is important to the Council
• Kundolf said the vetting process needs to be defined for the CSE
• Vlaar noted the Council application process is not as extensive as the
CSE process
• Saeger said the important part is the Council funding application and that
it matches the CSE's
• Gordon noted his concern that the Council may want to decrease the CSE
budget
• Biszantz asked for a more formal way for CSE to provide their opinion and
feedback to Council
• Vlaar said yes, that is exactly what we are going for
• Gordon said yes it would be great for the CSE to have a vote to provide
back to the Council
• Saeger noted that staff is meeting to determine a draft plan
CSE Minutes
September 5, 2018 Page 4 of 5
September 18, 2018 - Page 118
• Vlaar said we want to conform it as close as possible to the current
process
New Business and Community Input:
• Gordon asked how the search for the Economic Development Coordinator
was going
• Vlaar said we received about 50 applications and phone interviews begin
next week with about 6 individuals
• Gordon asked if the Boards that this position works with will be given the
opportunity for input
• Vlaar said she is open to it and will reach out when it is down to a
manageable number
• Kundolf suggested that someone from the CSE goes to VLMDAC for Vail -
Beaver Creek Restaurant Week because it is a marketing event
• Wadey said over 45 restaurants have activations for the event
• Wadey said she believes it belongs in both the CSE and VLMDAC
• Biszantz asked if the 10% charitable donation is still going to VVF
• Wadey said no
• Wadey said the VCBA is going to apply for CSE funding in 2019 for the
event
• Rediker agrees that the event should still request funding from the CSE
and also ask VLMDAC
• Vlaar said the VLMDAC does not fund marketing for events
• Vlaar said the support from the VLMDAC should be from the media side
• Wadey noted Businesses, Bogeys and Bragging Rights golf tournament is
tomorrow and they have some great silent auction items
Motion to adjourn at 9:58am.
M/S/P: Kundolf/Biszantz/Unanimous. Motion passed 6-0 (Davis absent)
CSE Minutes
September 5, 2018 Page 5 of 5
September 18, 2018 - Page 119
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Matters from Mayor, Council, Committee Reports
PRESENTER(S): Dave Chapin, Mayor
TOWN OF 1 X41
September 18, 2018 - Page 120
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session pursuant to: 1)C.R.S. §24-6-402(4)(a)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions,
develop a strategy and instruct negotiators, Regarding: Possible real property acquisition and 6
West project; 2) C.R.S. §24-6-402(4)(e)(f) - to develop a strategy and instruct negotiators and
discuss a personnel matter, Regarding the annual review of the town manager.
PRESENTER(S): Matt Mire, Town Attorney
September 18, 2018 - Page 121
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Adjourn at 5:15 p.m. (estimated)
TOWN Of UAIL
September 18, 2018 - Page 122