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HomeMy WebLinkAbout2018-10-16 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:30 PM, October 16, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 2. Presentations / Discussion 2.1. Vail Valley Foundation Recap of the 2018 Colorado Classic 30 min. Presenter(s): Mike Imhof, Vail Valley Foundation Action Requested of Council: No action requested. Background: The Town of Vail hosted the first two stages of the Colorado Classic on Thursday, August 16th and Friday, August 17th. The Vail Valley Foundation will recap the overall event and economic benefits to the Town of Vail. Additionally the Vail Valley Foundation will present a recap as follows: Tuesday, November 13, 8:00 am, CO Classic Recap at VEAC, and Thursday, November 15, 8:30 am, CO Classic Recap at VLMDAC. On Tuesday, November 20, the Town will present its recap of the Colorado Classic at the evening session of the Vail Town Council. The public will have an opportunity to provide feedback at the November 20 meeting. 2.2. Short Term Rental Regulation Discussion 30 min. Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator Action Requested of Council: Provide feedback on a draft ordinance revising regulations of short term rentals. Background: Short Term Rental Regulations became effective March 1, 2018. Based on feedback from town staff and the community, Council is reviewing revisions of certain provisions of the ordinance. Attached is a draft ordinance for review. Staff Recommendation: Please see attached memo for staff recommendations. 2.3. Cellular / Wi Fi update 20 min. Presenter(s): Ron Braden, IT Director and Jennifer Price, Director of External Affairs for AT&T Action Requested of Council: Informational only Background: Jennifer Price will be here to update council on the AT&T network. A quick background on everything that has been completed in the October 16, 2018 - Page 1 of 67 last couple of years and upgrades coming down the road, including FirstNet. We will also update council on the Crown network (which AT&T and Verizon are current tenants on) and the latest round of Wi Fi upgrades. 2.4. Vail Civic Area Plan - Appointment of Process Committee Members and General Update Presenter(s): Matt Gennett, Community Development Director; and Tom Braun, Braun Associates Action Requested of Council: Council appointment of two Council members to the Civic Area Plan Process Committee. Background: The Project Team is developing an outreach and public engagement plan to involve all community members in the brainstorming, design, and visioning process for the new Civic Area Plan. We are inviting two (2) members from Town Council and two (2) members from Planning and EnvironmentalCommission to be a part of the Process Committee for the duration of this 12 month project. Staff Recommendation: Staff recommends the Council appoint two of its member to the Process Committee. 3. Information Update 3.1. Al PP Minutes for Sept. 10 3.2. Vail Trailblazer Nomination and Selection Process 3.3. VLHA Meeting Results 3.4. CSE Meeting Minutes from October 3, 2018 FINAL 3.5. Quarterly Investment Results 4. Matters from Mayor, Council and Committee Reports 5. Executive Session 15 min. 5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - to determine 30 min. positions, develop a strategy and instruct negotiators, Regarding: 6 West Project; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions Regarding: Quasi Judicial Process Presenter(s): Matt Mire, Town Attorney 6. Recess 6.1. Recess at 4:15 p.m. (Estimated) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. October 16, 2018 - Page 2 of 67 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. October 16, 2018 - Page 3 of 67 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description October 3, 2018 DRB Meeting Results October 8, 2018 PEC Meeting Results TOWN OF 1 X41 October 16, 2018 - Page 4 of 67 TOWN OF UAJt DESIGN REVIEW BOARD October 3, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Bill Pierce, Doug Cahill, John Rediker, Peter Cope Absent: David Campbell 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 1379 Westhaven Circle - 1379 Westhaven LLC 3.2. 2437 Garmisch Drive - Prescott Property 4. Main Agenda 4.1. International Wildland-Urban Interface Code Doug Cahill moved to table to October 17, 2018. John Rediker seconded the motion and it passed (4-0). Absent(1) Campbell 4.2. DRB18-0430 - Vail Marriott Final review of an exterior alteration (patios/landscaping) Address/Legal Description: 715 West Lionshead Circle/West Day Subdivision Applicant: Diamondrock Vail Owner LLC, represented by Mauriello Planning Group Planner: Jonathan Spence 1. Prior to requesting any final inspection, the applicant shall ensure that the loading area gates have the same door style as the trash enclosure, per the approved design. Doug Cahill moved to approve with conditions. John Rediker seconded the motion and it passed (4-0). Absent(1) Campbell October 16, 2018 - Page 5 of 67 4.3. DRB18-0416 - Antlers Condominiums Final review of an addition Address/Legal Description: 680 Lionshead Place/Lot 3, Vail Lionshead Filing 3 Applicant: Antlers Condominiums, represented by GPSL Architects Planner: Chris Neubecker Following the vote, this item was tabled to October 17, 2018. Doug Cahill moved to approve. John Rediker seconded the motion and it failed (2-2). Ayes: (2) Rediker, Cahill Nays: (2) Cope, Pierce Absent(1) Campbell 4.4. DRB18-0463 - 1379 Westhaven Investors LLC Final review of a change to approved plans (windows/stone/railings/doors) Address/Legal Description: 1379 Westhaven Circle South/Lot 2, Glen Lyon Subdivision Applicant: 1379 Westhaven Investors LLC, represented by Eric Johnson Architect, PC Planner: Chris Neubecker Doug Cahill moved to consent approve. John Rediker seconded the motion and it passed (4-0). Absent(1) Campbell 4.5. DRB18-0481 - Prescott Property Final review of an exterior alteration (viewing platform) Address/Legal Description: 2437 Garmisch Drive/Lot 12, Block H, Vail Das Schone Filing 2 Applicant: William Prescott, represented by Michael Hazard Associates Planner: Chris Neubecker 1. Approval of this temporary structure shall be limited to one year. After one year, the applicant may apply for an extension of this approval. 2. Prior to application for a building permit, the applicant shall submit to and obtain approval from the Community Development Department staff for the stain color for the deck. 3. Prior to application for a building permit, the applicant shall submit plans showing that the deck railing slats shall be spaced as allowed per the building code. 4. Prior to issuance of a building permit, the applicant shall enter into an agreement with the Town of Vail, in a form acceptable to the Town Attorney, for the removal of the deck structure, and for the re - vegetation of the disturbed soils. This agreement shall include an acceptable surety to cover the costs of the removal of the deck, and the cost of re -vegetation, plus 25%. Doug Cahill moved to approve with conditions. John Rediker seconded the motion and it passed (4-0). October 16, 2018 - Page 6 of 67 Absent(1) Campbell 5. Staff Approvals 5.1. B18-0385 - Boesel Residence Final review of an exterior alteration (reroof) Address/Legal Description: 1906 West Gore Creek Drive/Lot 48, Vail Village West Filing 2 Applicant: Andreas & Shari Boesel, represented by The Roofing Company Planner: Andy Rogers 5.2. DRB18-0383 - McAdam Residence Final review of a change to approved plans (sliding door) Address/Legal Description: 1370 Sandstone Drive Unit 7/Lot G3, Lion's Ridge Subdivision Filing 2 Applicant: Cynthia McAdam, represented by HW Builders Planner: Jonathan Spence 5.3. DRB18-0432 - West Vail Associates LTD Final review of an exterior alteration (deck/railing) Address/Legal Description: 2455 Garmisch Drive/Lot 7-9, Block H, Vail Das Schone Filing 2 Applicant: West Vail Associates LTD, represented by LHC Construction, Inc. Planner: Jonathan Spence 5.4. DRB18-0434 - Lodge at Vail Final review of an exterior alteration (landscaping) Address/Legal Description: 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: Lodge at Vail, represented by Ceres Landcare Planner: Jonathan Spence 5.5. DRB18-0436 - Hillary Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 362 Vail Valley Drive/Tract B, Vail Village Filing 1 Applicant: James & Anne Hillary Planner: Jonathan Spence 5.6. DRB18-0439 - Egli Residence Final review of a change to approved plans (porch roof) Address/Legal Description: 4141 Spruce Way/Lot 8, Block 9, Bighorn Subdivision 3rd Addition Applicant: Roger Egli, represented by Intention Architecture Planner: Chris Neubecker 5.7. DRB18-0444 - Landmark Condominiums Final review of an exterior alteration (vent) Address/Legal Description: 610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3 October 16, 2018 - Page 7 of 67 Applicant: Landmark Condominiums, represented by Downs Mechanical Planner: Chris Neubecker 5.8. DRB18-0451 - Foret Inc Final review of an exterior alteration (vent) Address/Legal Description: 595 Vail Valley Drive Unit D115 aka 165/Lot A -C, Block 1, Vail Village Filing 7 Applicant: Foret Inc, represented by Extreme Builders Planner: Jonathan Spence 5.9. DRB18-0455 - Town of Vail Final review of an exterior alteration (car charger) Address/Legal Description: 75 South Frontage Road West/Unplatted-TOV Administration Building Applicant: Town of Vail, represented by Adam Johnson Planner: Jonathan Spence 5.10. DRB18-0457 - Crooked Ski Townhouses Final review of an exterior alteration (paint) Address/Legal Description: 2039 Chamonix Lane/Lot 17, Vail Heights Filing 1 Applicant: Crooked Ski Townhouses, represented by Julie Overy Planner: Jonathan Spence 5.11. DRB18-0459 - Olson Residence Final review of a change to approved plans (Landscaping) Address/Legal Description: 1726 Buffehr Creek Road/Lot 6, Lia Zneimer Subdivision Applicant: Pamela Olson, represented by Fieldscape Planner: Chris Neubecker 5.12. DRB18-0464 -AJW Properties II LLC Final review of a change to approved plans (vent) Address/Legal Description: 100 East Meadow Drive Unit 7A/Lot 0, Block 5D, Vail Village Filing 1 Applicant: AJW Properties II LLC, represented by Current Architects Planner: Jonathan Spence 5.13. DRB18-0470 - Enzian Final review of a change to approved plans (chimney caps) Address/Legal Description: 707 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Enzian, represented by 359 Design Planner: Jonathan Spence 5.14. DRB18-0471 - Krochtengel Residence Final review of an exterior alteration (sliding doors) Address/Legal Description: 131 West Meadow Drive Unit 206/Lot D1, Vail October 16, 2018 - Page 8 of 67 Village Filing 2 Applicant: Alan & Debbie Krochtengel, represented by Nett Designs Construction Planner: Jonathan Spence 5.15. DRB18-0472 - Freedom Family LP Final review of an exterior alteration (re -roof) Address/Legal Description: 1139 Sandstone Drive Unit 6/Lot Al & A2, Block A, Lion's Ridge Subdivision Filing 1 Applicant: Freedom Family LP, represented by Rocky Valley Contractors Planner: Chris Neubecker 5.16. DRB18-0473 - Vail Health Final review of an exterior alteration (condensing units) Address/Legal Description: 180 South Frontage Road West/Lot E & F, Vail Village Filing 2 Applicant: Vail Health, represented by Jackson Building Co. Planner: Jonathan Spence 5.17. DRB18-0474 - Pringle Residence Final review of an exterior alteration (deck) Address/Legal Description: 1146 Sandstone Drive Unit A/Lot 13, Casolar Vail II Applicant: Thomas Pringle 1980 Discretionary Trust for Michael, represented by HW Builders Planner: Jonathan Spence 5.18. DRB18-0475 - Head Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 325 Mill Creek Circle/Lot 1, Block 1, Vail Village Filing 1 Applicant: Martha Head Revocable Trust, represented by Ceres Landcare Planner: Jonathan Spence 5.19. DRB18-0476 - Forest International LLC Final review of an exterior alteration (landscaping) Address/Legal Description: 45 Forest Road/Lot 33, Block 7, Vail Village Filing 1 Applicant: Forest International LLC, represented by Old Growth Tree Service Planner: Jonathan Spence 5.20. DRB18-0477 - Storr Residence Final review of a change to approved plans (windows) Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3 Applicant: Hans G. Storr Revocable Trust, represented by Sipes Architects Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during October 16, 2018 - Page 9 of 67 regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 16, 2018 - Page 10 of 6 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF,,,c9 October 8, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Rollie Kjesbo, Karen Perez and Brian Stockmar Absent: Ludwig Kurz, Pam Hopkins and John Ryan Lockman 2. Main Agenda 2.1. Report to the Planning and Environmental Commission of an administrative 10 min. action regarding a request for a minor amendment to Special Development District (SDD) No. 6, Vail Village Inn, Phases I and II, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plan in order to permit three (3) building additions totaling 149 square feet to commercial Unit 15 to accommodate increased restaurant seating and a new public entrance, located at 100 East Meadow Drive Unit 15/Lot 0, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC18-0011) (It should be noted that Public Notice was previously provided for this application in March 2018 but the project is being re -noticed due to the lapse in time.) The Town of Vail has received several letters of concern from owners of residential units in an adjacent building (Phase V located at the corner of Meadow Drive and Vail Road). These letters have been included in the packet. Applicant: Gatto Pardo Bianco LLC, represented by Steven James Riden AIA Architect Planner: Jonathan Spence Chair Stockmar asked for commissioner consent to allow public comment on this administrative action. All commissioners agreed. There is no action for the PEC to take but they do have the option to call up the file at a later date to be heard. Planner Spence introduced the project and what this stage of the development proposal entails. Perez asked when this was heard previously. Spence said that it had not been heard because the HOA rescinded their approval and has been working out details with the applicant since then. Stockmar clarified that the letters of concern that we have received have come from neighbors to the west. Spence confirmed and explained that there are multiple HOAs on the property. Gillette asked about the comments regarding 12-9A-4 regarding the major versus minor amendment to an SDD. Spence provided clarification for why this application was determined to be a minor amendment. October 16, 2018 - Page 11 of 6 Stockmar opened public comment. Richard Liebhaber, director, officer and owner at Vail Village Inn Phase V. Believes the noise will increase and bounce back to the residential units due to the design and "canyon-esque" design of East Meadow Drive, both from the exterior activity as well as noise from within the building. This project combined with the proposed outdoor patio, he believes, is a major amendment. Stockmar asked for commissioner comment. Perez identified the definition of Minor Amendment and spoke to its description. Perez believes that this does impact pedestrian and vehicular circulation. Spence clarified that this application is only related to the additional square footage and that the pedestrian circulation changes do not occur on the property. Steve Riden, architect, asked to clarify a few items. He stated that the entrance will not be changed — the entry door will remain in the same place it is currently located. The proposed additions are beneath areas that are currently cantilevered. Gillette asked about the area shown as an addition at the entryway and if it is truly an addition. Spence explained it is floor area but not currently finished space. Gillette feels that the space behind the existing planter is not currently used as a pedestrian way. Spence agreed and said that the Town public works department has participated in some potential redesign of the right of way at that location but that is not part of this application. Stockmar thinks this is almost entirely an issue for DRB and code enforcement and that the PEC has very little input. He understands the greater question of the proposed patio but that is not for PEC review. He would like to revisit this later if needed but at this time sees no reason to call up this item. Perez asked if the PEC has no oversight regarding public uses in town right of way. Spence said there is none. Perez thinks that is a gap in our code. Spence explained that as the property owner, the town and staff reviews the application. Stockmar asked if any commissioners felt that this item should be called up at a later date. Perez asked for an explanation of an item being "called up." Spence explained that the PEC could request to hear this item at a later date as a regular item, rather than as an administrative report. Stockmar reiterated that anything beyond the proposed additions is not under the purview of the PEC and to act on anything would be premature. With no motion on the table, and no motion required, Stockmar closed the file. 2.2. A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 5 min. 7, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a new multifamily structure with below grade parking, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and October 16, 2018 - Page 12 of 6 setting forth details in regard thereto. (PEC18-0034) The applicant has requested that this item be tabled to the October 22, 2018 regularly scheduled meeting of Planning and Environmental Commission. Applicant: Lazier Lionshead LLC, represented by Braun Associates Inc. Planner: Jonathan Spence Rollie Kjesbo moved to table to October 22, 2018. Karen Perez seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman 2.3. A request for the review a variance from Section 12-7H-10, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a side setback of zero feet (0') where ten feet (10') is required for a new multifamily structure, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC 18-0036) The applicant has requested that this item be tabled to the October 22, 2018 regularly scheduled meeting of Planning and Environmental Commission. Applicant: Lazier Lionshead LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence Karen Perez moved to table to October 22, 2018. Rollie Kjesbo seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman 2.4. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-4, Requirements by Employee Housing Unit (EHU) Type, Vail Town Code, to allow for an increase in the maximum size of a Type III Employee Housing Unit. (PEC18-0031) The applicant has requested that this item be tabled to the November 12, 2018 regularly scheduled meeting of Planning and Environmental Commission. Applicant: Mauriello Planning Group Planner: Chris Neubecker Brian Gillette moved to table to November 12, 2018. Rollie Kjesbo seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman 3. Approval of Minutes 3.1. September 24, 2018 PEC Results Rollie Kjesbo moved to table to October 22, 2018. Karen Perez seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman 5 min. 5 min. October 16, 2018 - Page 13 of 6 4. Adjournment Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department October 16, 2018 - Page 14 of 6 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Valley Foundation Recap of the 2018 Colorado Classic PRESENTER(S): Mike Imhof, Vail Valley Foundation ACTION REQUESTED OF COUNCIL: No action requested. BACKGROUND: The Town of Vail hosted the first two stages of the Colorado Classic on Thursday, August 16th and Friday, August 17th. The Vail Valley Foundation will recap the overall event and economic benefits to the Town of Vail. Additionally the Vail Valley Foundation will present a recap as follows: Tuesday, November 13, 8:00 am, CO Classic Recap at VEAC, and Thursday, November 15, 8:30 am, CO Classic Recap at VLMDAC. On Tuesday, November 20, the Town will present its recap of the Colorado Classic at the evening session of the Vail Town Council. The public will have an opportunity to provide feedback at the November 20 meeting. ATTACHMENTS: Description Colorado Classic Memo & Recap October 16, 2018 - Page 15 of 6 TOWN OF VAIL' Memorandum To: Vail Town Council From: Economic Development Office Date: October 11, 2018 Subject: Colorado Classic Recap Item Topic: The Vail Valley Foundation will be presenting a recap of the 2018 Colorado Classic. Presenter(s): Mike Imhof, Vail Valley Foundation Background: The Town of Vail hosted the first two stages of the Colorado Classic on Thursday, August 16th and Friday, August 17th. The Vail Valley Foundation will recap the overall event and economic benefits to the Town of Vail. Additionally the Vail Valley Foundation will present a recap as follows: Tuesday, November 13, 8:00 am, CO Classic Recap at VEAC Thursday, November 15, 8:30 am, CO Classic Recap at VLMDAC On Tuesday, November 20, the Town will present its recap of the Colorado Classic at the evening session of the Vail Town Council. The public will have an opportunity to provide feedback at the November 20 meeting. Attachments: ✓ Colorado Classic Memo & Recap Presentation 10/11//2018 Page 1 October 16, 2018 - Page 16 of 6 COLORADO CLASSIC COLORADO CLASSIC VAIL VAIL TOWN COUNCIL RECAP REPORT October 16, 2018 October 16, 2018 - Page 17 of 67 COLORADO CLASSIC VAIL Professional cycling returns to the streets of Vail d;7c‘ 15 MEN'S TEAMS 15 WOMEN'S TEAMS 174 TOTAL RACERS 20+ COUNTRIES REPRESENTED 4 TOUR DE FRANCE RIDERS 19,440 FANS ATTENDED OVER 2 DAYS October 16, 2018 - Page 18 of 67 COLORADO CLASSIC VAIL HIGHLIGHTS $2.8M ESTIMATED ECONOMIC IMPACT dbb 4.1 M IMPRESSIONS via Digital and Social Media V dej 86 NET PROMOTER SCORE 219K TOTAL LIVE STREAM VIEWS 1.05M IMPRESSIONS from :30 PSA SPOTS on KUSA/KTVD with 9News Highlights on 8/15, 16 and 17 October 16, 2018 - Page 19 of 67 WORLDWIDE MEDIA COVERAGE 200+ Million Households Worldwide 250 Countries A=UROSPORT 4 HOURS LIVE COVERAGE 200M HOUSEHOLDS 2.5M UNIQUE VIEWERS Altitude ,e. sports 3M HOUSEHOLDS 10 REGIONAL STATES TOUR «) TRACKER 5.5K UNIQUE USERS 54K LIVE STREAM VIEWS October 16, 2018 - Page 20 of 67 COLORADO CLASSIC VAIL WINS ■ MEDIA COVERAGE ■ ECONOMIC IMPACT ■ MEN'S AND WOMEN'S PROFESSIONAL CYCLING IN VAIL AREAS TO IMPROVE ■ RACE ATTENDANCE ■ EASE OF ACCESS COMMUNICATION ■ CONNECTION TO GRFA PERFORMANCES ■ COLLABORATION WITH PARTNERS October 16, 2018 - Page 21 of 67 THANK YOU! INDEX/RESOURCES WEBSITE: coloradoclassic.com TOUR TRACKER COVERAGE: coloradoclassic.com/tour-tracker-live FACEBOOK: ColoradoClassicPro TWITTER: @CoClassicPro INSTAGRAM: @coloradoclassicpro October 16, 2018 - Page 22 of 67 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Short Term Rental Regulation Discussion PRESENTER(S): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator ACTION REQUESTED OF COUNCIL: Provide feedback on a draft ordinance revising regulations of short term rentals. BACKGROUND: Short Term Rental Regulations became effective March 1, 2018. Based on feedback from town staff and the community, Council is reviewing revisions of certain provisions of the ordinance. Attached is a draft ordinance for review. STAFF RECOMMENDATION: Please see attached memo for staff recommendations. ATTACHMENTS: Description STR October 16, 2018 - Page 23 of 6 TOWN OF VAIL' Memorandum TO: Town Council FROM: Finance Department DATE: October 16, 2018 SUBJECT: Short -Term Rental Ordinance Amendments I. SUMMARY On March 1, 2018 the town's Short -Term Rental (STR) Ordinance went into effect. On July 17, 2018 staff provided an update to Council on how things were going. As a result of concerns raised by a number of property management companies and learnings from staff's implementation, recommendations for policy changes were suggested on September 4' 2018. Town Council agreed to revisit certain terms of the town's ordinance regulating short-term rentals. The attached draft ordinance proposes changes to the current regulations based on Council's direction. Staff will return with a first reading of an ordinance in November. 11. BACKGROUND Prior to adopting Ordinance No, 15, Series 2017, Town Council, staff and consultants dedicated over 18 months to research and identify community concerns, analyze peer resort regulations and gather input from multiple public meetings. The overall intent of the original ordinance was to: • Level the playing field • Address quality of life concerns in neighborhoods • Address life safety concerns • Continue to encourage variety of lodging options for guests • Identify the "grey" rental market as a part of the town's economic picture • Evaluate the impact of the grey market on long term housing stock October 16, 2018 - Page 24 of 6 During implementation, staff and Town Council became informed of potential administrative burdens of the new regulation. Below is a summary of what we heard: • By requiring the property owner sign to apply and sign all forms in the application, property managers representing multiple units were burdened with the administration of the application process. • Owners notarizing in a foreign country was an onerous process. • Requiring property managers to remit sales taxes individually per property was a new administrative burden from the prior acceptance of lump sum tax returns. • Confusion over the "exemption" for condo-tels/lodging properties with residential dwelling units. The new ordinance addresses many of the concerns voiced, and includes process improvements suggested by staff. To have an effective program and accomplish Council's objectives, a short-term rental regulation should: - Identify all compliant and non-compliant properties in the town. Identify individual properties for: complaint tracking & enforcement, life safety compliance, and duplex notification. - Provide a process to handle incoming complaints and resolution tracking. - Log unresolved complaints, unlicensed rentals, life safety issues and manage enforcement. - Provide information to the community and to Town Council regarding the rental market's economic impact and effect on long term housing inventory. Compared with other peer resort communities, Vail remains very passive regarding STR regulation. The proposed draft ordinance is consistent with that intent. III. DISCUSSION The attached draft ordinance includes the following changes based on Council feedback September 4, 2018: - A registration of any property being rented as an STR is required. No exemptions. - Definition of "professionally managed" properties for the purpose of allowing property managers and condo-tels to be named as an agent for the registration process and remittance of taxes. - An umbrella application will be created for professionally managed units, so multiple properties can be registered under one application as long as information on each property is listed. The ordinance also allows for multiple - 2 October 16, 2018 - Page 25 of 6 properties to be included within one tax return remittance as long as supporting detail by individual property is provided. - Decriminalization of violations of the STR Ordinance. This means that rather than issuing a summons to municipal court, there is a fine structure for unresolved complaints or violations of the ordinance. The fines increase after the first violation within a consecutive 12 month period; upon the fourth violation in that same period, the STR will be prohibited for two years. The above items are covered in more detail later in the memo. Items carried over from the original ordinance include: • Registration fee of $150 per property/unit • Life safety requirements per town code; Notarized life safety affidavit (however now may be signed by agent if professionally managed) • Compliance with all other town code for example, trash, parking, lighting and noise ordinances. • Posting of STR Registration number in all advertisements and conspicuous signage inside the unit. • Remittance of sales and lodging taxes. • Requirement of a local agent within 60 minute distance of the STR and available 24/7 • Resolution of town code violation complaints within 60 minutes (30 minutes between 11 pm and 7am) • A two year prohibition of renting if more than three violations in a 12 month consecutive period. The new ordinance changes the STR License to an STR Registration. The new ordinance requires a STR registration for each property, with no exceptions. There are a few reasons why registering all units makes sense. In the earlier ordinance, property owners within condo-tels were exempt from the STR license if the units were exclusively booked by the condo -tel and serviced by an onsite manager or front desk operation. During implementation of the March 1st regulations, a request came from a few property managers to exempt their units as well. This also caused confusion with fractional owners renting outside of their rental pool wanting to be exempt. Exempting certain groups of properties from being registered causes a large "hole" in the town's ability to monitor internet advertisements for compliance, tracking complaints called into the hotline and collecting data on housing inventory and bed base. Staff has attempted to quantify the impact of "exempting" certain properties from the STR registration process. With over 800 units represented by property managers, and another 1200 units residing in a "condo -tel", 80% of the estimated 2500 properties making up Vail's grey market would -3- October 16, 2018 - Page 26 of 6 not be accounted for and exempting a portion of STRs would create an administrative burden to property owners and managers (see examples below). Town Council has wanted to define this grey market for several years, to understand the town's overall bed base, the economic contribution from an expanded lodging product, and impact to long term housing for residents. If only a portion of units are registered, this would create administrative burdens to owners and managers and present a challenge to staff with enforcement. A real-life example is with enforcement of unregistered properties: A managed unit is advertised but because it is not registered, the town sends out a violation notice. Staff may later determine that the unit is "exempt" and now we have upset the property owner and caused inconvenience with a notice sent in error. Another real life example: the hotline receives a call with a complaint about a property. If the property is not registered in the town's system, we would not have the local contact's information to forward and track resolution of the complaint. Unresolved complaints may result in the revocation of a registration, but the unit must have a registration in order for the town to have something to revoke. In a special meeting held with property managers on September 17, the managers agreed with the need to provide listings of the properties they represent, and to provide the town with regular updates to that information. This would allow town staff to create individual registration numbers for each property represented. Staff has devised a way for the property managers to submit a single "umbrella" application to eliminate the workload of filling out individual applications for each property. This involves allowing them agency powers, and making them jointly and severally liable for compliance with the town ordinance. A similar arrangement is suggested for sales tax remittance: one monthly tax return will be submitted for multiple units, with backup detail provided on the individual properties. This concept was embraced by the property managers who attended the Sept. 17th meeting, and it has been included in the revised ordinance wording. Previously -exempted properties such as condo-tels would be considered "professionally managed" so they can participate in the "umbrella" application and lump sum sales tax remittance similar to property managers. Does Council agree that all STR properties should be registered with the town? Fees: Business License vs. STR Registration Similar to lodges, property management companies pay an annual business license fee for doing business in the town of Vail. The amount of fee charged is relative to the size of the company. This philosophy applies to other businesses such as restaurants or retail, where square footage or number of seats determine the amount of license fee. For this example, property managers representing less than 2 properties pay $150 per year plus a fee of $12.75 or $17.00 per unit depending upon location in town. If they represent more than 2 properties, the base business license fee increases to $325 plus the per unit fee. -4- October 16, 2018 - Page 27 of 6 The Short -Term Rental registration of $150 per property relates to the "business" generated by that property, and is not related to the property manager's business license. Whether or not a short-term rental is represented by a property manager or not, that $150 is collected from the property owner. Council had previously agreed upon that amount because it is the equivalent of a home occupation business license. Staff recommends that the registration fee remain at $150 per unit, no matter the manner in which the unit is booked or managed. By accepting an umbrella application and lump sum sales tax payments for professionally managed properties, town staff will be responsible for entering individual property information and tax returns into the database. This will allow for a successful STR registration and compliance program and provide the data collection and audit capabilities requested by Council. With the workload shifting onto town staff, $150 per year ($100,000 collected to date in 2018) helps to offset the cost of dedicated staff to process applications, manage complaints and enforce unlicensed units. It also offsets annual software and hotline support expenditures of $75,000 per year. For perspective, the $150 annual fee is the equivalent of less than 50% of one night's stay based on average daily rates. Exempting certain groups from paying the registration fee will incentivize others to avoid registration, such as what was experienced with the initial implementation of an STR license fee. Staff has learned that unequal treatment in a registration process causes confusion and complexity. Does Council agree to keep the registration fee at $150 per unit without exceptions? Decriminalization of violations of the STR Ordinance On September 4th, Town Council agreed with staff's recommendation to "de -criminalize" the short-term rental ordinance violations. Currently, an un -licensed rental is considered a criminal act as a violation of town code. To enforce the ordinance, staff must issue a summons to court to the property owner. This has proven to be a difficult and time consuming process due to a number of out of state owners, properties owned by trusts, and properties that are set up as corporations in identifying who to "serve" the summons to. Decriminalization allows established fines or penalties to be administered by designated staff (usually the Finance Director) rather than issue a summons to court. Should the fines not be paid, the town has the ability to summon to court. The attached ordinance includes a fine structure for unresolved complaints or other violations of the STR ordinance such as advertising without an STR registration. The fines increase after the first violation within a consecutive 12 month period; upon the fourth violation in that same period, the STR will be prohibited for two years. Fines are suggested at $750 for the first violation, $1,250 for the second violation and $2,500 for the third violation. The fine structure is based on an average daily rental rate ($614 in winter and $268 in summer) and establishing a large enough fine to encourage registration and compliance with the STR regulations. -5 October 16, 2018 - Page 28 of 6 Nonpayment of these fines, nonpayment of sales tax as well as other violations of town code (parking, trash, noise, etc.) are considered criminal acts, subject to the daily maximum fine of $2,650 per day and up to 180 days jail time. Does Council agree with decriminalizing this STR Ordinance? Does Council agree with the fine structure? IV. ACTION REQUESTED FROM COUNCIL Staff is requesting Council's feedback in preparation for a first reading of this draft ordinance. -6 October 16, 2018 - Page 29 of 6 ORDINANCE NO. SERIES 2018 AN ORDINANCE REPEALING AND REENACTING CHAPTER 14 OF TITLE 4 OF THE VAIL TOWN CODE, REGARDING SHORT-TERM RENTAL PROPERTIES NOW BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 14 of Title 4 of the Vail Town Code is hereby repealed in its entirety and reenacted to read as follows: CHAPTER 14 SHORT-TERM RENTAL PROPERTIES 4-14-1: PURPOSE AND APPLICABILITY: A. The purpose of this Chapter is to establish comprehensive registration regulations to safeguard the public health, safety, and welfare by regulating and controlling the use, occupancy, location, and maintenance of short-term rental properties in the Town. B. This Chapter shall apply to short-term rental properties only, as defined herein. This Chapter shall not supersede or affect any private conditions, covenants, or restrictions applicable to a short-term rental property. 4-14-2: DEFINITIONS: For purposes of this Chapter, the following terms shall have the following meanings: LEASE: An agreement or act by which an owner gives to a tenant, for valuable consideration, possession and use of property or a portion thereof for a definite term, at the end of which term the owner has an absolute right to retake control and use of the property. PROFESSIONAL PROPERTY MANAGEMENT FIRM: An entity comprised of one or more professional property managers with all required licenses in good standing, or a group of one or more employees of a lodge or fractional fee club, as those terms are defined in Section 12- 2-2, who are trained in property management and provide such services to owners of STRs within the lodge or fractional fee club. PROFESSIONALLY MANAGED STR: An STR that is managed, operated or controlled by a professional property management firm. 1 10/11/2018 S:IFINANCEIBUDGETIBUDGET 181TOWN COUNCIL MEMOS & ANAL YSISISTRISTR-0101118 FINAL -JMM.DOCX October 16, 2018 - Page 30 of 6 SHORT-TERM RENTAL PROPERTY ("STR"): A residential dwelling unit, or any room therein, available for lease for a term of less than thirty (30) consecutive days, but excluding bed and breakfasts and accommodation units. 4-14-3: REGISTRATION REQUIRED: A current, valid registration is required for each STR in the Town. 4-14-4: REGISTRATION PROCEDURE: A. At least thirty (30) days prior to any advertising of an STR, the owner or property management firm shall register the STR with the Finance Director or designee, on forms supplied by the Town. For professionally managed STRs, registration for multiple STRs may be made by filing a complete list of all the STRs in the Town managed by such firm, on forms supplied by the Town, and the list shall be updated at least quarterly. B. The fee for STR registration shall be set by resolution of the Town Council. C. If the STR is located within a duplex, the registration form shall include a copy of a written notice provided by the owner or property manager to the last known address of the record owner of the adjoining residential dwelling unit. The written notice shall be sent by certified mail at least seven (7) days prior to registering the STR. D. No registration form shall be accepted without an affidavit, signed by the owner or the property management firm, under penalty of perjury, certifying that the STR is in habitable condition and complies with the health and safety standards set forth in Section 4-14-6. E. Each STR registration is nontransferable. F. A short-term rental registration shall expire on December 31 of each calendar year, or when title of the short-term rental property transfers to a new owner, whichever occurs first. Each change in ownership of a short-term rental property shall require a new registration. 4-14-5: LOCAL AGENT REQUIRED: Each owner or property management firm shall appoint a natural person who remains within a sixty (60) minute distance of the STR and is available twenty-four (24) hours per day, seven (7) days per week, to serve as the local agent for the STR. The owner or property management firm shall notify the Finance Director or designee in writing of the 2 10/11/2018 S:IFINANCEIBUDGETIBUDGET 181TOWN COUNCIL MEMOS & ANAL YSISISTRISTR-0101118 FINAL -JMM.DOCX October 16, 2018 - Page 31 of 6 appointment of a local agent within five (5) days of such appointment or modification of any such appointment, including contact information. 4-14-6: HEALTH AND SAFETY STANDARDS: A. Each STR shall comply with all of the following standards, at a minimum, at all times while the STR is occupied: 1. Buildings, structures or rooms shall not be used for purposes other than those for which they were designed or intended. 2. Roofs, floors, walls, foundations, ceilings, stairs, handrails, guardrails, doors, porches, all other structural components and all appurtenances thereto shall be capable of resisting any and all forces and loads to which they may be normally subjected and shall be kept in sound condition and in good repair. 3. Smoke detectors, carbon monoxide detectors and fire extinguishers shall be installed and operable, and all wood -burning fireplaces and stoves shall be cleaned on an annual basis. 4. An operable toilet, sink, and either a bathtub or shower shall be located within the same building, and every room containing a toilet or bathtub/shower shall be completely enclosed by walls, doors, or windows that will afford sufficient privacy. 5. There shall be a sufficient number of trash receptacles to accommodate all trash generated by the occupants, and all receptacles shall comply with Title 5, Chapter 9 of this Code. 6. Occupancy of an STR shall comply with Title 12, Chapter 2 of this Code. 7. The use of portable outdoor fireplaces is prohibited. 8. Electrical panels shall be clearly labeled. 9. All pets shall be subject to Title 6, Chapter 4 of this Code. 4-14-7: PARKING: Parking for each STR shall comply with all applicable provisions of this Code. All vehicles shall be parked in designated parking areas, and parking is prohibited in any landscaped area. 3 10/11/2018 S:IFINANCEIBUDGETIBUDGET 181TOWN COUNCIL MEMOS & ANAL YSISISTRISTR-0101118 FINAL -JMM.DOCX October 16, 2018 - Page 32 of 6 4-14-8: SIGNAGE: An owner or property management firm shall post a sign conspicuously inside each STR. The sign shall include the local agent's current contact information, the owner's current contact information, the street address of the STR and the STR registration number. 4-14-9: ADVERTISING: Advertising for an STR shall include the Town business license number immediately following the description of the STR. 4-14-10: TAXES: A. For each STR, all applicable Town sales and lodging taxes shall be timely collected and remitted. B. Professionally -managed STRs may submit one tax payment for multiple properties, so long as there is sufficient supporting information to identify each individual STR and the taxes collected on such STR. 4-14-11: NOTICE: Any notice required by this Chapter is sufficient if sent by first-class mail to the address provided by the owner or property management firm on the most recent registration form or registration list, provided that notice to the local agent shall also be sufficient to satisfy any required notice to the owner under this Chapter. 4-14-12: LIABILITY: A. An owner shall be liable for any and all violations occurring on the STR. B. A property management firm shall be jointly and severally liable for any and all violations occurring on any of its professionally managed STRs in the Town. 4-14-13: INITIAL COMPLAINTS: Initial complaints filed with the Town concerning Town code violations for a short-term rental property shall be directed to the local agent. The local agent shall resolve the issue that was the subject of the complaint within sixty (60) minutes, or within thirty (30) minutes if the problem occurs between 11:00 p.m. to 7:00 a.m., including visiting the site if necessary. 4 10/11/2018 S:IFINANCEIBUDGETIBUDGET 181TOWN COUNCIL MEMOS & ANAL YSISISTRISTR-0101118 FINAL -JMM.DOCX October 16, 2018 - Page 33 of 6 4-14-14: VIOLATIONS, PENALTIES AND ENFORCEMENT: A. It is unlawful to violate any provision of this Chapter. Violations of this Chapter shall be civil infractions. Each day of violation shall be deemed a separate offense and be punishable as such. B. Violations of this Chapter shall be subject to the following fines and penalties, per STR: First violation in a 12 -month period: $750 Second violation in a 12 -month period: $1,250 Third violation in a 12 -month period: $ 2,500 Additional violation in a 12 -month period: STR prohibited for two years C. Enforcement of this Chapter may be initiated in any of the following ways: 1. A citation may be served by posting on the front door of the STR, or by personal service on the owner or the local agent, if present, or by mailing first class or certified mail to the last known address of the owner, local agent or property management firm; or 2. A summons and complaint may be served on the owner of the STR as provided in the Colorado Municipal Court Rules of Civil Procedure; or 3. A summons and complaint may be served on the associated property management firm or local agent for the STR as provided in the Colorado Municipal Court Rules of Civil Procedure. D. In addition to the penalties described above, the Town shall have any and all remedies provided by law and in equity for a violation of this Chapter, including without limitation: damages; specific performance; and injunctive relief, including without limitation an injunction requiring eviction of any occupants of the STR and an injunction to prohibit the occupancy of the Property in violation of this Chapter. All remedies shall be cumulative. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause 5 10/11/2018 S:IFINANCEIBUDGETIBUDGET 181TOWN COUNCIL MEMOS & ANAL YSISISTRISTR-0101118 FINAL -JMM.DOCX October 16, 2018 - Page 34 of 6 or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The amendment of any provision of the Vail Town Code in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or ordinance previously repealed or superseded unless expressly stated herein. Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this _day of , 2018 and a public hearing for second reading of this Ordinance is set for the day of 2018, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 2018. ATTEST: Patty McKenny, Town Clerk 6 Dave Chapin, Mayor 10/11/2018 S:IFINANCEIBUDGETIBUDGET 181TOWN COUNCIL MEMOS & ANAL YSISISTRISTR-0101118 FINAL -JMM.DOCX October 16, 2018 - Page 35 of 6 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Cellular/ Wi Fi update PRESENTER(S): Ron Braden, IT Director and Jennifer Price, Director of External Affairs for AT&T ACTION REQUESTED OF COUNCIL: Informational only BACKGROUND: Jennifer Price will be here to update council on the AT&T network. A quick background on everything that has been completed in the last couple of years and upgrades coming down the road, including FirstNet. We will also update council on the Crown network (which AT&T and Verizon are current tenants on) and the latest round of Wi Fi upgrades. October 16, 2018 - Page 36 of 6 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Civic Area Plan - Appointment of Process Committee Members and General Update PRESENTER(S): Matt Gennett, Community Development Director; and Tom Braun, Braun Associates ACTION REQUESTED OF COUNCIL: Council appointment of two Council members to the Civic Area Plan Process Committee. BACKGROUND: The Project Team is developing an outreach and public engagement plan to involve all community members in the brainstorming, design, and visioning process for the new Civic Area Plan. We are inviting two (2) members from Town Council and two (2) members from Planning and EnvironmentalCommission to be a part of the Process Committee for the duration of this 12 month project. STAFF RECOMMENDATION: Staff recommends the Council appoint two of its member to the Process Committee. October 16, 2018 - Page 37 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AI PP Minutes for Sept. 10 ATTACHMENTS: Description AIPP Minutes TOWN Of UAIL October 16, 2018 - Page 38 of 6 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Monday, September 10, 2018 - 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Bill Pierce, Kara Woods AIPP Board members absent: Margaret Rogers Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from August 6 meeting. 2. Citizen input. 3. RSES Garage update. Molly updates the board on several items regarding the public art project. The artist submitted stamped engineering drawings for the footings and concrete foundation. There were a few questions between the contractors and the artist, but they got to a point of agreement for the foundation. Hopefully, the pour will take place in a couple weeks. Molly finally received a material sample from the artist with the steel (not yet rusted) and painting samples/technique which was requested from the board at the acceptance of his proposal. The artist told Molly this is not the industrial paint he will apply, but rather wanted to show the board the technique. One of the engineers on the project questions having the blades painted too low due to potential effects of snow removal. Molly reads the artist's explanation of paint application: Jeff Wester has the steel wheelabrated before welding the plates together. This removes any mill scale and other surface residue. It is kind of like a sand blasted finish and give a good surface for the paint to bond to. After fabrication the areas that are to remain raw are masked off and the 3 aspen colors are rolled on. These paints are not powder coated, but a industrial enamel. I can provide the spec on the paint if you like. It is a process we have used on other projects. Jeff generally sprays a water/ hydrogen peroxide acid wash over the final pieces to speed up the rusting. The final finish is tough. The rust doesn't show finger prints and doesn't rub off on your hands. The aspening black text is the same paint as the base. Molly shows the sample to the board. The artist is representing three different colors rather than the single white color originally presented. Kara remarks we did not approve three colors and questions the yellow represented. Molly comments it will look very busy with several colors against the rust and the representation of the bark will be lost from the intention of the proposal. Kathy comments the rust will be treated and will be red. Kara comments it is not what was accepted and believes AIPP only approved the top and bottom colors. Molly reviews the original presentation, so the board can look at the colors. Kara asks about the powder coating, but Bill explains it cannot be applied by hand. Kathy recalls he wanted industrial paint because it holds color better. Molly will go back to the artist to question the differentiation of the colors presented in the sample, she expresses concern that he is deviating from the accepted proposal. She thinks it will be better to keep it clean. Kathy asks Molly to pull up images of his previous work on the monitor. While the board is split on the presented color schemes, Trish comments that the artist should maintain his consistency with what was presented and accepted by the board. Kathy comments it is too busy with the variety of colors. Kara asks Molly to go back to the artist to ask him why he is presenting yellow now in the installation. Bill thinks it is ok if the artist paints on the lower portion of the blades. Kathy and Julie agree. The artist has given Molly a letter for the principal of RSES about engaging the children in a workshop. Kara comments that the community interaction October 16, 2018 - Page 39 of 6 was very important to her in accepting this proposal. Kathy asks Molly to get the paint spec from the artist and to verify the width of the blades. 4. Winter programming 2018/19— Lantern Walk and Winterfest Molly asks the board for feedback on the lanterns presented by artist Helen Heibert as an easier lantern for the workshop. The board wants to go in the direction of having hired staff rather than volunteers. Given the growth of the workshops and event, they recommend going with Alpine Arts who can provide a staff. The live music and Santa have been booked for the lantern walk. Molly goes through the run of show for the lantern walk. Paul Wertin will present his concepts for the ice theater at our October meeting. We are aiming for installation by Dec. 21 depending on the weather. 5. Summer 2019 programming Molly reviews the direction from the board at the last meeting to explore the mural painting on TOV properties. After reviewing the presentation of "Constant Elevation" from artist Pat Milbery and Warren Brand, the board wanted to explore a simplified approach to the proposal. Molly asks the board to discuss the scope. Kathy inquires about the presentation. Molly explains they were proposing a larger scale event, but the board wanted to look at it not annually and on fewer locations. The board wanted to have it occur throughout the summer and have control on the invited artists. The board looked at LH and VV parking structure, the utility stacks at Dobson, and possible transformers. Kathy inquires about application, longevity, and maintenance which Molly can have the artist present directly to the board to answer those questions. Molly shows images of Pat's work and how he interprets nature in his murals. He is a very popular artist out of Denver who creates murals around the country. His parents live in Edwards and he is a former pro-snowboarder and mentions the Denver Post just featured him. Kara likes the plan of having the artist create throughout the summer. She wants to be mindful for the locations and the maintenance. Molly explains that the LH structure Milhoan murals have lasted a long time and were only recently updated. The murals by Natalie de Stefano in the VV structure have never been updated. The board specifies that parking structures are ideal locations versus on building exteriors. Molly also shows images of Kelsey Montague's interactive murals. Julie comments that her approach would be very fun for the guests and residents. Julie also comments that construction walls may also be possible. Molly will invite Pat to come before the board. Trish thinks the board needs to be open minded to something which may be more appealing to a younger demographic. Kathy thinks we should also look at the glass at the LH east entrance. Molly comments the timing for next summer would work because the Stickwork installation will still be in Ford Park. Kathy wants to possibly look at the round vents on the top of the LH structure. 6. Vision for AIPP future programming & installations Molly comments this will be an ongoing conversation with the board. With the success of the Stickwork installation, AIPP is being asked "what is next?" We were fortunate to have the installation followed by the major donation of the Lawrence Weiner work from the Logans. Fortunately, this donation falls into the scope of "destination art." Molly remarks that the temporary installations keep the guest and resident engaged with AIPP. Given limited locations for installations, temporary installations are important. We need to look at our budget for future installations. The board should reexamine AIPPs mission, goals, and look at a 5 and 10 year plan with a focused budget. This segues to the vision the board needs to define for the art cottage studio residency. Molly asks the board to discuss these expectations and suggest artists for temporary installations. She asks the board to create a wish list of artists and installations. Kathy remarks that she likes the light installations in San Jose and would like to see a sculpture/installation which incorporates light. Trish clarifies what our vision and mission for any installation. What is it that speaks to you and is a guiding principal? She poses the questions: does it have continuity with the location and environment, is there a sense of surprise, is it appropriate to our community? She thinks we should define our parameters. Susan appreciates Trish's thoughts and being able to explain a vision. She further remarks that we should look to cultural diversity which may speak to our guests. Molly remarks we should examine our current relationships with San Miguel and Japan. Kara and Susan both comment it would be a great use for the art cottage to showcase such cultural exchanges. Susan remarks about the vitality in the park and the cottage would only further enhance this energy as an active artist space. Molly shows the board images which they shared for inspiration. Susan thinks our future programming should focus on the art cottage. Molly comments "where?" has always been the struggle in the past for programming, so to utilize the art cottage would be beneficial. Kara comments that October 16, 2018 - Page 40 of 6 Stickwork is a great example of how we can look to future programming and continue to bring high caliber temporary installations. Kathy comments the mission is that art should be a reason to bring guests to Vail among other things and not a particular work. It should be the program in its entirety. Molly remarks we should define Vail as a cultural destination inclusive of the visual arts and not only music. Molly explains the Patrick Dougherty planning took several years, so we need to identify our vision so it aligns with the roll -forward budget. 7. Ford Park Art Cottage Studio Residency Molly reviews the location and space around the art cottage which would be suitable to temporary sculpture placement. She reads a section how this area is identified in the 2013 Ford Park Master Plan: CREEKSIDE AREA — The Creekside area is a narrow strip of land south of Betty Ford Way & north of the Gore Creek. A few small structures (i.e. the art shack, an open air picnic shelter) are located in this area. AIPP may pursue remodeling or enhancing the art shack at some point in the future. AIPP has placed permanent art installations in this area and also runs summer art programs in this part of the park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. Kara asks what are the next steps? Molly comments we are waiting for a proposal of deliverables for the art cottage from the architect Harry Teague who came highly recommended for his work on transforming older structures into usable artist spaces. He has worked on numerous civic and educational spaces including BreckCreate, Anderson Ranch, and a new project in Loveland repurposing an old grain barn into artist studios. Molly shows images of some of these projects. Julie asks about the usage of the park during the winter. Molly remarks BFW is plowed during the winter and we would want to discuss winterizing the space. Molly reminds the board AIPP has $50,000 from East West Partners allocated to the art cottage. She remarks we need to have the vision and determine programming for the space as a first priority. Julie motions AIPP proceed with exploring the art cottage as a working studio. Kathy asks about residence for working artists. Molly comments it is something we need to explore, perhaps we can look at the studios in Buzzard Park during summer months. Molly also comments it can be the studio space for someone who lives locally. Kara asks the board to brainstorm to bring thoughts about visioning for programming to the next meeting. Trish asks Molly to bring the budget to the next meeting for review. Kathy clarifies that in our mission we should look at how we approach the scope of future projects, while the vision for the studio is different. Molly confirms. For the studio we need to look at what the program is — length of time, expectations from the artist, type of art and operations. 8. Coordinator updates • Molly confirms the dates for future meetings October 1, November 5, December 3, as well as the Lantern Walk on December 23! • New signage for the Patrick Dougherty is installed • We are looking to the spring for restoration of the 10th Mt. Division sculpture. • We are having a new plaque for Spirit of the Skier by Golden Peak made. Meeting adjourned. October 16, 2018 - Page 41 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Trailblazer Nomination and Selection Process ATTACHMENTS: Description Memo Vail Trailblazer Award Nomination and Selection TOWN OF 1 X41 October 16, 2018 - Page 42 of 6 TOWN OF VAIL' Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: October 16, 2018 Subject: Vail Trailblazer Award Update I. SUMMARY The Town Clerk's Office will begin collecting nominations for the Vail Trailblazer Award beginning November 1 through Dec 15. The community is encouraged to complete the nomination form found on the Town of Vail website: http://www.vailqov.com/trailblazeraward. A town council selection committee will be confirmed in January once the nominations have been collected. Last year's committee included Kim Langmaid and Kevin Foley and there were seven names submitted as nominations for the award. Nominations were submitted by several council members, a local non profit organization, and staff members. It has been suggested the names of last year's nominations remain on the list for the upcoming selection process. New names will be included with the five names; the prior nominations will not be disclosed at this time. The 2019 recognitions occur in March and include the following: • The recipient(s) will be recognized during a luncheon in March • The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented • The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council • A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers II. BACKGROUND The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to develop the idea and select the first recipient of the award. During the Town of Vail 50th Birthday Party Celebration Dr. Tom I. Steinberg was presented with the Trailblazer award in recognition of his more than 50 years of service to the Vail community. The 2017 recipients were Vi and Byron Brown in recognition of their "pioneering contributions" to the Vail community. Sheika and Pepi Gramshammer were awarded the trailblazer recognition for their early pioneering efforts to skiing and the Vail community. The Vail Trailblazer Award is presented to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. Recipients will be recognized for their pioneering contributions of time and talent, courage, leadership, vision and commitment in their endeavor October 16, 2018 - Page 43 of 6 to enhance Vail's social, recreational, cultural, educational and environmental values that define the community. Nomination Criteria Individual, couple or team should live, work, own a business or own property in Vail with the recognized activities centered in Vail. Selection criteria will be evaluated on: • One or more actions that have made a significant contribution to the overall betterment of the community. • Actions should demonstrate pioneering contributions of time and talent, courage, leadership, vision and commitment to enhance Vail's social, recreational, cultural, educational and environmental values that define the community. • Contributions need not be limited to achievements immediately preceding the year of the award but may be cumulative over a period of years. Nomination Process The Vail Trailblazer Award will be presented on an annual basis. The nomination schedule is outlined below: • Nominations will be collected from the community on an annual basis from November 1 through December 15. Please submit nominations to the Town Clerk's Office. The application can be found on the town of vail website: http://www.vailgov.com/trailblazeraward • Submissions will be reviewed by council member committee appointed by the Vail Town Council. There were two council members serving on the committee last year. Attachment: ✓ Nomination Form Town of Vail Page 2 October 16, 2018 - Page 44 of 6 NOMINATION FOR THE VAIL TRAILBLAZER AWARD This award is presented to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. ■ Vail Trailblazer Award nomination will be accepted from November 1 until December 15, for recognition the following year. ■ Nominations will be reviewed by a committee appointed by Town Council with a recommendation forwarded to and announced by Town Council. ■ The recipient(s) will be also recognized by Town Council during a luncheon and at the Vail Annual Community Meeting in March. ■ The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council at a meeting in January. Please complete the questions below. 1. Nominating Person/s: Contact information: Phone number email address 2. Who exemplifies the spirit and fortitude in making Vail a great community with lasting impacts? Name of Nominee/s: Contact information: (Individual, couple or team) Phone number email address 3. Describe connection to Vail (circle applicable answers): Work Own a business Own property 4. Describe in detail the nominee/s' "pioneering contributions" in the boxes below. Please include specific example/s for each of the nomination criteria. Contributions need not be limited to achievements immediately preceeding the year of the award but may be cumulative over a period of years. Time / Years: Talent: Vail Trailblazer Award Application 10-2016 Page 1 October 16, 2018 - Page 45 of 6 NOMINATION FOR THE VAIL TRAILBLAZER AWARD Courage: Leadership: Vision: Commitment to enhance Vail's social, recreational, cultural, educational and environmental values: Applicant submittal deadline is December 15 at 5:00 p.m. Please submit to Vail Town Clerk's Office Town of Vail website link: http://www.vailgov.com/trailblazeraward Vail Trailblazer Award Application 10-2016 Page 2 October 16, 2018 - Page 46 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description 2018-09-11 VLHA Meeting Results 2018-09-25 VLHA Meeting Results TOWN Of UAIL October 16, 2018 - Page 47 of 6 TOWN OFD Vail Local Housing Authority Agenda Tuesday, September 11, 2018 Meeting Results Public Meeting 3:00 PM — 5:OOPM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Mary McDougall Francisco Meza James Wilkins Molly Morales — arrived 3:35PM MEMBERS ABSENT Staff Lynne Campbell George Ruther Lindstrom called the meeting to order at 3:17PM. All present except Morales who is expected late. Review and Approve August 28, 2018 Meeting Results Motion: McDougall Second: Meza Vote: 3-0 Lindstrom gave an update regarding the proposed Type III square footage zoning amendment presented at the Planning and Environmental Commission meeting. Per Lindstrom the PEC had concerns of unstudied and unintended consequences. PEC asked staff to study further and will revisit in October. Lindstrom provided a housing subcommittee update from the September 6, 2018 meeting. Critical path now is for VLHA to determine what funding is needed and used for what. Resolution No. 16, Series of 2018 A Resolution Approving The Purchase Of Two Deed Restriction Interests In Property (Type III Deed Restriction) In The Town Of Vail Legally Described As Vail Village West Filing 1 Tract B, Eagle County, Colorado, With A Physical Address Of 1763 Alpine Drive Unit A & Unit B, Vail Colorado; Subject To Ratification By The Vail Town Council; And Setting Forth Details In Regarding Thereto. Motion: Meza Second: Wilkins Vote: 4-0 Resolution No. 17, Series of 2018 a Resolution Making Findings And Approving An Operating Agreement Regarding A Redevelopment Project For The Solar Vail Property; And Setting Forth Details In Regard Thereto. Motion: Wilkins Second: Morales Vote: 4-0 Page 1 October 16, 2018 - Page 48 of 6 Resolution No. 18, Series of 2018 A Resolution Approving The Purchase Of A Deed Restriction Interest In Property (Type III Deed Restriction) In The Town Of Vail Legally Described as Brooktree Townhouses Building B Unit 210, Eagle County, Colorado With A Physical Address Of 980 Vail View Drive Unit B210, Vail Colorado; Subject To Ratification By The Vail Town Council; And Setting Forth Details In Regard Thereto. Motion: Meza Second: Morales Vote: 4-0 Resolution No. 19, Series of 2018 A Resolution Approving The Purchase Of A Deed Restriction Interest In Property (Type III Deed Restriction) In The Town of Vail Legally Described As Columbine North Building B Unit 2, Eagle County, Colorado With A Physical Address of 2843 Kinnikinnick Road Unit 2B, Vail Colorado; Subject To Ratification By The Vail Town Council; And Setting Forth Details In Regard Thereto. Motion: Wilkins Second: McDougall Vote: 4-0 Wilkins made a motion to enter executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Motion: Wilkins Second: Meza Vote: 4-0 Wilkins made a motion to exit executive session and re-enter the regular meeting. Motion: Wilkins Second: Morales Vote: 4-0 VLHA suggested staff move forward with Vail InDEED offers discussed at executive session. Motion: Wilkins Second: Morales Vote: 4-0 McDougall made a motion to adjourn at 3:55 PM Motion: Wilkins Second: Morales Next Meeting — September 25, 2018 Future Agenda Items: • 2019 Budget • Housing Data • East Vail Parcel Update Page 2 Vote: 4-0 • Open Lands Plan Discussion • West Vail Master Plan Discussion October 16, 2018 - Page 49 of 6 TOWN of va Vail Local Housing Authority Meeting Results Tuesday, September 25, 2018 Regular Meeting Public Meeting 3:00 PM — 5:O0PM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEETING CANCELLED, NO QUORUM. MEMBERS PRESENT Steve Lindstrom Mary McDougall Staff George Ruther MEMBERS ABSENT Molly Morales Francisco Meza James Wilkins Lynne Campbell 1. Review and Approve September 11, 2018 Meeting Results 5 Min. 2. Employee Housing Unit Deed Restriction Exchange Request: 44 Willow Place Unit 3/ 44 Vail Road Unit 3 10 Min. 3. Request for Recommendation - Lots 39-1 and 39-2, Glen Lyon Subdivision, to allow the required EHU to be provided offsite. 15 Min. 4. C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. 60 Min. Adjournment at 5:00 PM Next Meeting — October 9, 2018 Future Agenda Items: • 2019 Budget • Housing Data • East Vail Parcel Update • Open Lands Plan Discussion • West Vail Master Plan Discussion October 16, 2018 - Page 50 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Meeting Minutes from October3, 2018 FINAL ATTACHMENTS: Description CSE Minutes October 3, 2018 FINAL TOWN OF 1 X41 October 16, 2018 - Page 51 of 6 TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, October 3, 2018 @ 8:30a.m. AGENDA: Meeting materials can be accessed at the following link: https://bit.Iy/2135Bzq CSE Members Present: TOV Staff Present: Others Present: CSE Minutes Alison Wadey Mark Gordon Rayla Kundolf Marco Valenti Samantha Biszantz Kim Newbury Rediker Barry Davis Ernest Saeger, Special Events Coordinator Mia Vlaar, Economic Development Director Brian Hall, Vail Family Fun Fest Nanette Kuich, Betty Ford Alpine Gardens Jeff Andrews, Vail Jazz Alan Himelfarb, Starting Hearts Shawn Carney, Vail Resorts Angela Mueller, Taste of Vail/Vail Farmers Market Jason Bolera, Trio Sports/Say No More Promotions Helene Mattison, Kids Adventure Games Melissa Meyers, Bravo! Vail Dan Cramer, Kick It 3v3 John Kakowski, PBR West Championships Jim Soran, Vail Lacrosse Shootout Eddie O'Brien, Colorado Grand Amanda Blevins, Vail Jazz Lauren Merrill, Alpine Arts Center Beth Slifer, VLMDAC Esmarie Faesler, VLMDAC Peggy Wolfe, Highline Mellissa Ebone, Betty Ford Alpine Gardens Pete Osorio, Vail Resorts October 3, 2018 Page 1 of 8 October 16, 2018 - Page 52 of 6 CSE Chair Barry Davis, called the meeting to order at 8:30am. Administrative Items Approval of the Minutes of the CSE Meeting on September 5, 2018. • Gordon noted that he is vice -chair, not co-chair • Saeger noted the change in the minutes ➢ Motion to approve the minutes of the CSE Regular Meeting on September 5, 2018 as presented. M/S/P: Kundolf/Valenti/Unanimous. The motion passed 7-0 Meeting reminders: • October 10: Funding Meeting — Producer Interviews • Antlers at Vail — 7:30am — 6:30pm • October 17: Funding Meeting — Allocations • Antlers at Vail — 8:30am — 5:30pm • CSE Members' Terms Expiring on December 31, 2018: Barry Davis, Mark Gordon, Marco Valenti, Alison Wadey • Saeger will check on term limits. Event Recaps: Vail Community Arts Programs *motion to release final funding disbursement required Please see presentation for further details. • Merrill noted they had 14 events in 2018 • Merrill noted they brought on Alpine Bank as a new sponsor • Kundolf said she hears from many guests that they love the programs • Biszantz said she attended an event and the mix of participants is exactly who the CSE is trying to reach ➢ Motion to approve the final funding distribution for Vail Community Arts Programs M/S/P: Kundolf/Biszantz/Unanimous The motion passed 7-0 Vail Family Fun Fest *motion to release final funding disbursement required Please see presentation for further details. • Hall noted he had numerous new sponsors and partners this year that allowed the evet to be even more successful • Kundolf asked if the programming changes from event to event • Hall said they switch around 40% of programming CSE Minutes October 3, 2018 Page 2 of 8 October 16, 2018 - Page 53 of 6 • Rediker said the event is great and suggested to notify all lodging properties in the area that the event is happening • Davis said a lot of guests stumble on this event • Biszantz asked for an explanation of a grid count • Hall said they count in zones to come up with an estimated attendance number • Rediker suggested posting event info on Vail Moms Facebook group Motion to approve the final funding distribution for Vail Family Fun Fest M/S/P: Kundolf/Wadey/Unanimous The motion passed 7-0 Vail Jazz Festival *motion to release final funding disbursement required Please see presentation for further details. • Andrews noted they had 85 events in the Town of Vail this year • Andrews noted their increased sustainability practices in 2018 • Wadey said that Lionshead merchants showed interest in supporting the event via pop up activations in front of their stores • Valenti said he was impressed with the destination guests at the Vail Jazz Party • Gordon said their artist bookings get better every year Motion to approve the final funding distribution for Vail Jazz Festival M/S/P: Rediker/Biszantz/Unanimous The motion passed 7-0 Kids Adventure Games *motion to release final funding disbursement required Please see presentation for further details. • Mattison noted they signed three new national sponsors in LL Bean, RXBar, and Hydroflask • Mattison said many families build their summer vacation around the event • Mattison said their biggest detractor are back-up issues on the course • Davis asked if there will be a participant wave and competitor wave in the future • Mattison said yes they are trying to define the waves and are defining the model • Wadey suggested starting the event day one day earlier • Mattison said they struggle to find enough volunteers on weekdays • Valenti said the event operations have improved year over year • Gordon asked how visitor numbers differentiate from other events • Mattison said the Park City and Squaw events do have out of state participants • Mattison said the Mexican participants in Vail has grown CSE Minutes October 3, 2018 Page 3 of 8 October 16, 2018 - Page 54 of 6 • Vlaar asked how Vail compares to other event locations • Mattison said Vail is by far the marquee event but would like to have more support from Vail Resorts Motion to approve the final funding distribution for Kids Adventure Games M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0 Colorado Grand *motion to release final funding disbursement required Please see presentation for further details. • O'Brien said this is the 30th year of the Colorado Grand • O'Brien said 270 participants come to Vail for this event • O'Brien said they partnered with Vail Ski & Snowboard Academy for volunteers • Kundolf said the event hits all generations of demographics • Rediker said she wants to know specifically where their funding goes in the Vail area Motion to approve the final funding distribution for Colorado Grand M/S/P: Rediker/Wadey/Unanimous The motion passed 7-0 Vail Automotive Classic *motion to release final funding disbursement required Please see presentation for further details. • Hoban said 70% of participants are from out of the Vail Valley • Hoban said their sponsorships were both regional and national ,- Motion to approve the final funding distribution for Vail Automotive Classic M/S/P: Kundolf/Rediker/Unanimous The motion passed 7-0 Starting Hearts: Heart & Sole! *motion to release final funding disbursement required Please see presentation for further details. • Himelfarb noted their partnership with Josiah Middaugh • Himelfarb said they believe the event will grow tremendously over the years • Gordon agreed that they have an event that can grow in town • Valenti asked if they still utilize the Pulsepoint App • Himelfbard confirmed that they still own and utilize the app CSE Minutes October 3, 2018 Page 4 of 8 October 16, 2018 - Page 55 of 6 Motion to approve the final funding distribution for Starting Hearts: Heart & Sole! M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0 Betty Ford Alpine Gardens *motion to release final funding disbursement required Please see presentation for further details. • Gordon clarified that the CSE funds their event and art programming • Kuich confirmed and added that the dollars go towards marketing as well • Kuich said they still have their static exhibits if there wasn't any additional programs and funding from CSE • Saeger clarified that this year will be the last year they apply for CSE funding • Saeger said since they apply for funds through the Council Contribution process they must also apply through the same process for their programming Motion to approve the final funding distribution for Betty Ford Alpine Gardens M/S/P: Valenti/Kundolf/Unanimous The motion passed 7-0 PBR West Championships *motion to release final funding disbursement required Please see presentation for further details. • Kakowski noted their participation was down slightly this year • Kakowski said they are trying to grow their attendance in the mountain region • Kakowski noted their NPS was up to 75 this year • Kakowski said they are looking at expanding to high school teams but will need to leave Vail due to field demand • Wadey asked if they compete with the Triple Crown in Steamboat Springs • Kakowski said they are competing with them and drawing teams from that tournament • Wadey asked if there have been any conversations with the Vail Rec District about dugouts • Kakowski said he will bring it up with them • Rediker asked if high school teams would expand the amount of days • Kakowski said no it will still be the same amount of days ➢ Motion to approve the final funding distribution for PBR West Championships M/S/P: Wadey/Rediker/Unanimous The motion passed 7-0 CSE Minutes October 3, 2018 Page 5 of 8 October 16, 2018 - Page 56 of 6 Vail Lacrosse Shootout *motion to release final funding disbursement required Please see presentation for further details. • Wadey asked if their survey includes a question about the best dates for the event • Soran said the survey is out and they are receiving responses Motion to approve the final funding distribution for Vail Lacrosse Shootout M/S/P: Kundolf/Wadey/Unanimous The motion passed 7-0 Kick It 3v3 Soccer *motion to release final funding disbursement required Please see presentation for further details. • Cramer said they are looking into moving to the first weekend of August Motion to approve the final funding distribution for Kick It 3v3 Soccer M/S/P: Rediker/Valenti/Unanimous The motion passed 7-0 Taste of Vail: Fall Wine & Food Classic *motion to release final funding disbursement required Please see presentation for further details. • Mueller said their yoga event at Betty Ford Alpine Gardens was sold out • Mueller noted there were lines and already has ideas on how to mitigate this next year • Mueller said they had press from USA Today, New York Times, popular bloggers, and more • Vlaar noted it was a great broad range of demographics that attended • Rediker said it was hard to move around and suggests spreading out the event inside the GRFA Motion to approve the final funding distribution for Taste of Vail: Fall Wine & Food Classic M/S/P: Kundolf/Rediker/Unanimous The motion passed 7-0 Vail Farmers Market & Art Show *motion to release final funding disbursement required Please see presentation for further details. • Kundolf said she appreciated tents not being in front of businesses this year Y Motion to approve the final funding distribution for Vail Farmers Market & Art Show CSE Minutes October 3, 2018 Page 6 of 8 October 16, 2018 - Page 57 of 6 M/S/P: Kundolf/Wadey/Unanimous The motion passed 7-0 Event Calendar Discussion with VLMDAC (20 minutes) • Vlaar noted the greatest opportunities to target guests are in the fall and sprin g • Vlaar noted the proposed philosophy of whether we need to continue to market July and rather focus efforts on May, September, and October • Vlaar said the VLMDAC is targeting teenagers and there is an opportunity for teen specific events • Valenti asked if a Spartan Race has ever been approached • Saeger noted Tough Mudder has approached the Town of Vail in the past but the conversation has stopped with Vail Resorts declining to participate • Rediker said late summer Whistle Pig was a great draw of out of town guests and suggested to have a conversation with the VVF about the future • Biszantz asked if we want an equal mix of demographics • Vlaar said it depends on the time period and that the VLMDAC specifically targets certain demographics at certain times of the year • Davis asked if Super Boomers are targeted in June • Vlaar said Super Boomers are targeted at any time and Active Professionals are also targeted at any time • Davis confirmed that the biggest opportunity for families is in June • Kundolf said we have to have a diverse demographic across the summer calendar • Gordon noted the CSE doesn't have a say in who applies for funding • Gordon suggested the CSE provides suggested events and dates with the RFP application opening Updated Signature Event Process Framework (15 minutes) • Saeger noted that the Signature Event Process Framework was originally created in 2017 and is now being updated • Saeger said the idea is for new signature events applying through the Council Contributions process to pitch their event idea to CSE • Saeger added this gives the CSE an opportunity to provide a recommendation of the event to Council • Saeger confirmed that an updated application specifically for new signature events will need to be created • Saeger confirmed that an updated scorecard specifically for new signature events will also need to be created • Wadey and Rediker said the timeline for the process needs to be flexible since not all new signature events fall within the Council Contribution timeline • Saeger confirmed that this process, pending Council approval, will be put into place in 2019 CSE Minutes October 3, 2018 Page 7 of 8 October 16, 2018 - Page 58 of 6 2019 CSE Event Funding Applications & Schedule (10 minutes) • Saeger noted there were 53 total applications • Saeger said 19 of those applications are new events or new funding requests • Saeger noted TEDxVail, 10th Moutain Rollerdolls, and Colorado Grand did not apply for funding this year. • Saeger noted that Colorado Grand intended to apply but did not get their application in on time even after being awarded an extension • Saeger noted that Mueller did not apply for funding for Vail Holidays in 2019 • Saeger said the Town of Vail does want Vail Holidays to occur in 2019 and that the CSE can allocate funding to an RFP to be released in early 2019 • Saeger said he will gather as much information as possible whether the Colorado Classic will return in 2019 New Business and Community Input: • Wadey said all there is an all Chamber mixer at Vail Golf Club on October 7th 1 • Wadey said she would like to look at our survey company moving forward • Vlaar said Intercept studies are very challenging • Vlaar said Vail Resorts went to digital and sends a link after the guest's departure • Wolf said the Snow Days merchant program is called Savor Vail and the program introduction will kick off next week • Wolf said they have over 20 lodges included in their multi -night lodging program • Biszantz noted her feedback is that she already knows that her business is going to be packed and does not need to participate to attract customers Motion to adjourn at 10:54am. M/S/P: Kundolf/Valenti/Unanimous. Motion passed 7-0 CSE Minutes October 3, 2018 Page 8 of 8 October 16, 2018 - Page 59 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Quarterly Investment Results ATTACHMENTS: Description 2nd Qrt Investment TOWN t f UAIL October 16, 2018 - Page 60 of 6 TOWN OF VAIL MEMORANDUM TO: Greg Clifton Council Members FROM: Carlie Smith DATE: 2nd Qrtr 2018 RE: Investment Report Enclosed is the investment report with balances as of June 30, 2018. The estimated average yield for the pooled cash fund is 1.4%. As of 06/30/2018, the Treasury yield curves for 3 months, 6 months, and 1 year are 1.93%, 2.11%, and 2.33% respectively. In this interest enviroment, the town has intentionally kept funds in shorter term holdings. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2018 2nd Qtr Investment Mix $101.8M Cash $34.9M, 34% Gov't Securities $27.0M, 27% Colorado Investment Pool $29.4M, 29% CD's $10.4M, 10% There were no changes to investment products or banking institutions. Please call me if you have any questions. October 16, 2018 - Page 61 of 6 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 06/30/2018 Cash Commercial Banks Money Market Funds Total Cash U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 2018 Balances Percentage of Total $33,495,903 $1,407,216 32.90% 1.38% $34,903,118 34.28% $15,833,532 $11,176,136 15.55% 10.98% $27,009,668 26.53% Certificates of Deposit $10,479,191 10.29% Colorado Investment Pools $29,412,438 28.89% Total Portfolio $101,804,416 100.0% Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months 66,295,062 5,622,467 29,886,888 65.12% 5.52% 29.36% 101,804,416 100.0% October 16, 2018 - Page 62 of 6 Performance Summary as of 06/30/2018 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts Alpine Bank Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Average Balances Return 06/30/18 1.250% $33,495,903 $0 1.460% $415,616 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000% $991,600 Total Money Market Funds $1,407,216 Total "Cash" Accounts $34,903,118 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.54% $15,833,532 2.11% $ 11,176,136 $ 27,009,668 Total Government Securities $ 27,009,668 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,074,269 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,138,410 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,149,852 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,104,216 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,102,312 1st Bank, Vail Colorado (#5319) Matures May 21, 2020 0.300% 1,541,728 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 0.900% 1,226,253 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 0.900% 1,088,294 Piper Jaffray 254672RY6 Matures July 15, 2020 2.320% 145,490 Piper Jaffray 17312QL98 Matures May 23,2023 3.210% 99,608 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.210% 126,361 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.490% 198,322 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.570% 242,768 Piper Jaffray 949763LRS Matures December 8, 2022 2.590% 241,308 10,479,191 Total Certificates of Deposit $ 10,479,191 LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 1.750% $29,412,438 Total Local Government Investment Pools Accounts $29,412,438 Total All Accounts $101,804,416 October 16, 2018 - Page 63 of 6 Agency ***Federal Agency FHLB 313383HQ7 FHLB 313383JQ5 FHLB 3130A6K89 FHLMC 313G9SK4 FNMA 3136G3JA4 FFCB 3133EGAZ8 FHLMC 3133EFZ91 FNMA 3136G3Z32 FFCB 3133EGLH6 FHLMC 3134GBYF3 FHLB 3130A8Q22 FNMA 3136G3S55 FHLB 3130A8ZB2 FNMA 3136G3Y25 FFCB 3133EGAH8 FFCB 3133EGYB5 FHLB 3130A9XN6 FHLB 330AAEKO Broker Government Securities as of 06/30/2018 Int Rate Purchase Maturity to Maturity Coupon Yield Date Date at Purchase Discount Notes & Bonds*** 1.200% 1.250% 1.050% 1.500% 1.550% 1.580% 1.620% 1.200% 1.420% 1.800% 1.440% 1.520% 1.410% 1.500% 1.550% 1.540% 1.625% 2.020% Average Yield Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Agency Broker ***FNMA'S, ARM'S & SBA'S*** SBA 502647 SBA 521683 SBA 508940 SBA 508946 SBA 509634 SBA 509701 SBA 509977 SBA 510090 SBA 505536 GNMA 8417 GNMA 8703 GNMA 8720 GNMA 8788 GNMA 80426 GNMA 80696 GNMA 80710 GNMA 82759 GNMA 80593 GNMA 82382 GNMA 1303 FNMA 422251 FNMA 520790 FNMA 546468 FNMA 535326 FNMA 323798 FNMA 567875 FNMA 593941 FNMA 545057 FNMA 650970 FNMA 555378 FNMA 709092 FNMA 723661 FNMA 761737 FNMA 725462 FNMA 745160 FNMA 791573 FNMA 888321 FNMA 849207 FNMA 850125 FNMA 888710 FNMA 893933 FNMA 555624 Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana 1.200% 1.250% 1.060% 1.530% 1.580% 1.620% 1.670% 1.220% 1.460% 1.840% 1.500% 1.580% 1.470% 1.560% 1.600% 1.610% 1.690% 2.080% Interest Rate Coupon Yield 3.975% 4.540% 2.575% 3.250% 3.250% 1.500% 2.400% 2.250% 3.125% 4.000% 1.875% 1.625% 1.750% 1.875% 1.750% 1.875% 1.750% 1.750% 1.875% 2.000% 2.499% 2.544% 2.490% 2.332% 2.354% 2.679% 1.974% 2.384% 2.385% 2.385% 2.316% 2.375% 2.467% 1.944% 2.420% 2.420% 2.383% 1.996% 2.455% 2.496% 2.472% 2.401% 5.5% 5.6% 4.0% 3.7% 3.6% 3.0% 3.1% 2.7% 4.6% 4.0% 2.7% 3.1% 3.3% 2.7% 2.6% 2.7% 3.3% 2.5% 2.7% 2.7% 3.7% 3.8% 3.4% 3.8% 3.4% 3.9% 2.8% 3.5% 3.6% 3.5% 3.2% 3.0% 3.5% 3.3% 3.5% 3.1% 3.5% 3.0% 3.7% 3.6% 3.4% 3.5% 2/2/2012 6/27/2018 2/2/2012 6/27/2018 10/05/15 10/05/18 6/30/2016 6/30/2020 04/28/16 10/28/20 05/17/16 02/17/21 04/12/16 04/12/21 08/24/16 02/24/20 07/12/16 01/12/21 07/27/17 01/27/21 07/19/16 07/19/21 07/28/16 07/28/21 08/18/16 08/18/21 08/25/16 08/25/21 05/17/16 05/17/21 10/12/16 10/12/21 11/26/16 11/26/21 12/27/16 12/27/21 1.54% Purchase Maturity Date Date 1 -Jul -94 6 -May -11 24 -Aug -17 1 -Aug -01 1 -Oct -88 1 -Sep -95 30 -Sep -95 1 -Jan -96 21 -Jul -00 23 -May -11 1 -Jul -03 20 -Mar -12 20 -Apr -12 30 -Sep -13 30 -Sep -13 1 -Dec -95 1 -Jun -00 24 -May -00 26 -Jun -00 1 -Dec -99 1 -Dec -00 1 -Dec -01 1 -May -01 1 -Aug -01 14 -May -08 1 -Jun -03 1 -Jul -03 16 -May -05 1 -Apr -04 1 -Dec -05 1 -Jul -04 1 -Mar -07 1 -Jan -06 1 -May -09 1 -Sep -07 1 -Sep -06 1 -Jun -03 25 -Jun -19 25 -Aug -21 25 -Jun -30 25 -Jul -30 25 -Feb -40 25 -Jul -40 25 -Mar -42 25 -Jan -43 25 -Jun -26 20 -Oct -18 20 -Sep -25 20 -Oct -25 20 -Jan -26 20 -Jul -30 20 -May -33 20 -Jul -33 20 -Mar -41 20 -Apr -32 20 -Sep -39 20 -Sep -43 1 -Jan -21 1 -Apr -28 1 -Apr -28 1 -Jun -28 1 -May -29 1 -Sep -30 1 -Dec -30 1 -May -31 1 -Jul -32 1 -Apr -33 1 -Jul -33 1 -Jul -33 1 -Dec -33 1 -Jan -34 1 -Mar -34 1 -Aug -34 1 -Aug -34 1 -Jan -36 1 -Sep -35 1 -Jul -36 1 -Oct -36 1 -Mar -38 6.4 6.4 3.0 4.0 4.5 4.8 5.0 3.5 4.5 3.5 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Days/Years to Maturity at Purchase 25.0 121.7 19.2 130.7 22.5 140.7 142.3 143.2 125.0 30.1 30.1 30.1 30.1 130.1 22.0 130.1 29.0 20.0 26.0 30.0 25.1 127.9 127.9 128.0 29.4 129.8 129.1 130.1 131.0 24.9 130.2 130.1 128.6 129.8 128.3 130.2 27.4 30.0 126.4 28.9 Market Value $0 $0 $558,589 $881,361 $1,367,296 $969,910 $1,356,152 $1,467,930 $1,452,030 $536,839 $1,439,430 $767,136 $861,453 $863,730 $966,030 $1,238,757 $961,280 $145,610 $15,833,532 Market Value $1,031 $84,976 $102,088 $70,089 $149,871 $211,618 $361,285 $495,112 $11,333 $27 $332 $358 $245 $2,613 $118,989 $3,272 $94,314 $1,464 $64,953 $64,644 $755 $2,807 $719 $766 $473 $885 $3,870 $232 $1,536 $22,089 $8,179 $655 $3,958 $6,756 $6,063 $973 $8,191 $4,040 $14,358 $12,586 30.1 $4,321 134.8 $1,665 October 16, 2018 - Page 64 of 6 Government Securities as of 06/30/2018 Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 735967 Pooled - Dana 2.494% 3.3% 1 -Sep -05 1 -Mar -38 132.6 $3,882 FNMA 888386 Pooled - Dana 2.420% 3.5% 1 -Apr -07 1 -Mar -38 131.0 $16,539 FNMA 888618 Pooled - Dana 2.457% 3.5% 1 -Jul -07 1 -Mar -38 130.8 $6,609 FNMA 995451 Pooled - Dana 2.442% 3.4% 12 -Feb -09 1 -Mar -38 29.1 $16,271 FNMA 557073 Pooled - Dana 1.643% 2.8% 1 -Sep -00 1 -Jun -40 139.8 $2,283 FNMA BM1554 Pooled - Dana 2.641% 2.5% 1 -Jun -42 142.5 $349,357 FNMA 110540 Pooled - Dana 2.674% 3.3% 1 -Nov -90 1 -May -20 29.5 $814 FNMA 555921 Pooled - Dana 2.750% 2.8% 1 -Sep -12 1 -Sep -35 23.0 $8,896 FNMA 868877 Pooled - Dana 2.543% 3.5% 1 -Apr -06 1 -Apr -36 30.0 $3,872 FNMA 701045 Pooled - Dana 2.297% 4.0% 1 -Apr -03 1 -Apr -33 30.0 $26,909 FNMA 848390 Pooled - Dana 2.086% 3.2% 12 -Feb -09 1 -Dec -35 26.8 $10,487 FNMA 844148 Pooled - Dana 2.263% 3.3% 1 -Oct -05 1 -Nov -35 30.1 $9,780 FNMA 748087 Pooled - Dana 2.455% 3.2% 1 -Sep -10 1 -Sep -33 23.0 $15,750 FNMA 851297 Pooled - Dana 2.555% 3.7% 3 -May -11 1 -Sep -35 24.3 $62,017 FNMA AC0038 Pooled - Dana 2.033% 3.2% 24 -May -11 1 -Sep -38 27.3 $61,885 FNMA BM3294 Pooled - Dana 2.967% 2.9% 8 -Mar -18 1 -Jun -42 24.2 $429,568 FMNA BM1087 Pooled - Dana 1.848% 3.6% 1 -Dec -43 144.0 $163,626 FNMA AL9205 Pooled - Dana 2.056% 3.8% 31 -Oct -16 1 -Apr -44 27.4 $136,143 FNMA AL8786 Pooled - Dana 3.024% 3.0% 29 -Jul -16 1 -May -44 27.8 $269,923 FNMA BM3726 Pooled - Dana 2.915% 2.8% 26 -Apr -18 1 -May -44 26.0 $459,731 FNMA AL8883 Pooled - Dana 2.002% 3.1% 22 -Aug -16 1 -Jul -44 27.9 $141,723 FNMA AL9157 Pooled - Dana 2.018% 3.1% 1 -Jul -44 144.6 $154,368 FNMA AL9298 Pooled - Dana 1.996% 3.1% 1 -Jul -44 144.6 $196,263 FNMA AL9645 Pooled - Dana 2.004% 3.1% 21 -Feb -17 1 -Jul -44 27.4 $213,362 FNMA BM3834 Pooled - Dana 2.485% 2.5% 20 -Jun -18 1 -Aug -45 27.1 $475,102 FNMA AV9481 Pooled - Dana 1.919% 3.0% 1 -Jul -14 1 -Jul -43 29.0 $112,953 FHLMC 865469 Pooled - Dana 2.969% 3.2% 1 -Dec -95 1 -Aug -25 29.7 $191 FHLMC 645235 Pooled - Dana 2.215% 3.5% 1 -Jul -00 1 -Mar -29 128.8 $1,660 FHLMC 846784 Pooled - Dana 2.434% 3.7% 1 -Jul -00 1 -May -29 128.9 $504 FHLMC 846956 Pooled - Dana 2.680% 3.6% 1 -Nov -01 1 -Nov -31 130.1 $701 FHLMC 847166 Pooled - Dana 2.497% 3.4% 1 -Jul -03 1 -Aug -33 130.2 $1,754 FHLMC 847359 Pooled - Dana 2.512% 3.6% 1 -Dec -04 1 -Dec -34 130.1 $1,036 FHLMC 782526 Pooled - Dana 2.375% 3.8% 1 -Apr -05 1 -Apr -35 30.0 $10,042 FHLMC 848000 Pooled - Dana 2.480% 3.5% 1 -Sep -08 1 -Feb -36 27.4 $21,084 FHLMC 847629 Pooled - Dana 2.560% 3.6% 1 -Oct -06 1 -Sep -36 29.9 $4,271 FHLMC 865476 Pooled - Dana 2.806% 3.2% 1 -Apr -96 1 -Feb -36 39.9 $432 FHLMC 847427 Pooled - Dana 2.469% 3.5% 1 -Jul -05 1 -Sep -34 29.2 $2,560 FHLMC 163063 Pooled - Dana 2.520% 3.5% 1 -Aug -06 1 -Aug -36 30.0 $17,270 FHLMC 847058 Pooled - Dana 2.500% 3.7% 1 -Aug -02 1 -Aug -32 30.0 $3,949 FHLMC 167033 Pooled - Dana 2.415% 3.3% 25 -May -11 1 -Sep -35 24.3 $31,922 FHLMC 611384 Pooled - Dana 2.578% 3.5% 11 -Feb -05 1 -Dec -32 127.9 $6,814 FHLMC 849674 Pooled - Dana 2.082% 3.4% 1 -Nov -42 142.9 $55,631 FHLMC 260155 Pooled - Dana 2.300% 3.6% 21 -Dec -15 1 -Jan -42 26.0 $89,209 FHLMC 260875 Pooled - Dana 2.021% 3.4% 28 -Oct -16 1 -Oct -42 25.9 $157,483 FHLMC 849824 Pooled - Dana 2.563% 3.7% 21 -Dec -15 1 -Feb -43 27.1 $118,773 FHLMC 849422 Pooled - Dana 2.066% 3.4% 1 -Feb -43 143.2 $50,387 FHLMC 840287 Pooled - Dana 2.166% 3.5% 1 -Jun -16 1 -Jun -43 27.0 $163,762 FHLMC 840274 Pooled - Dana 2.315% 3.5% 1 -Jul -43 143.6 $146,884 FHLMC 840537 Pooled - Dana 1.770% 1.8% 21 -Feb -17 1 -Jul -43 26.4 $212,564 FHLMC 840329 Pooled - Dana 2.673% 2.6% 22 -Sep -16 1 -Feb -44 27.4 $224,403 FHLMC 849810 Pooled - Dana 2.282% 3.5% 1 -Oct -44 144.9 $68,049 FHLMC 840551 Pooled - Dana 2.464% 2.4% 1 -Mar -45 145.3 $267,828 FHLMC 840752 Pooled - Dana 2.592% 2.6% 26 -Jan -18 1 -Dec -45 27.9 $516,589 FHLMC 849313 Pooled - Dana 2.020% 3.4% 1 -Jun -14 1 -Feb -43 28.7 $33,808 FFCB Fixed rate agency 3133EHYI1 1.590% 1.6% 14 -Sep -17 14 -Sep -20 3.0 $487,540 FHLB Fixed Rate Agency 3130A6KH9 1.190% 1.2% 14 -Jan -19 119.1 $496,835 FHLB Fixed Rate Agency 3130ABMU7 1.630% 1.7% 30 -Jun -17 26 -Jun -20 3.0 $489,600 FMNA Fixed Rate Agency 3135GOK85 1.400% 1.4% 13 -Jun -19 119.5 $495,120 FHLMC Step Coupon Agency 3134GAUY8 0.750% 1.5% 3 -Nov -16 26 -Oct -18 2.0 $250,040 FHLMC Step Coupon Agency 3134G9J81 0.880% 1.3% 14 -Jul -16 14 -Jul -19 3.0 $394,416 FMNA Step Coupon Agency 3134GBA93 1.500% 1.8% 3 -Aug -17 3 -Aug -21 4.0 $491,480 Corp Financials 45905U7J7 1.650% 1.7% 29 -Jul -17 5 -Oct -20 3.2 $391,080 Accrued Interest 2.1% $41,512 Income Receivable $136,352 Average Yield 2.11% 11,176,136 Total $27,009,668 October 16, 2018 - Page 65 of 6 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - to determine positions, develop a strategy and instruct negotiators, Regarding: 6 West Project; 2) C.R.S. §24-6- 402(4)(b) - to receive legal advice on specific legal questions Regarding: Quasi Judicial Process PRESENTER(S): Matt Mire, Town Attorney October 16, 2018 - Page 66 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:15 p.m. (Estimated) TOWN Of UAIL October 16, 2018 - Page 67 of 6