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HomeMy WebLinkAbout2018-11-06 Agenda and Supporting Documentation Town Council Afternoon AgendaVAIL TOWN COUNCIL REGULAR MEETING
Agenda
Town Council Chambers
1:00 PM, November 6, 2018
TOWN Of 4IAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. DRB / PEC Update
1.1. DRB / PEC Update 5 min.
Presenter(s): Chris Neubecker, Planning Manager
2. Joint Meeting with Design Review Board
2.1. Joint Meeting with Design Review Board (DRB)
Presenter(s): Matt Gennett, Director of Community Development
Action Requested of Council: Discussion in joint meeting with DRB
members.
Background:
The meeting with DRB members will include the following topics:
1. Introductions
2. History of the DRB
3. Role & Function of the DRB in the Town of Vail
4. Statement from the DRB (What can Council do to make your job
easier?)
5. Neighborhoods & their Architectural Character - a) What constitutes
a "neighborhood", b) Traditional "alpine/mountain" architecture vs.
modern design themes, c) compatible designs that compliment
surrounding structures, rather than inducing very similar or identical
design.
6. General Discussion
3. Break (5 min.)
4. Presentations / Discussion
75 min.
4.1. 2019 Proposed Town Manager's Budget Draft 75 min.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith,
Financial Services Manager
Action Requested of Council: Provide feedback to staff prior to first reading
of the budget ordinance scheduled for November 20th.
Background: A first look at the 2019 Town Manager's draft budget proposal
Staff Recommendation: Provide staff with feedback in preparation for the
budget ordinance readings.
4.2. Commission on Special Events (CSE) funding decisions for 2019 30 min.
Community, Recreation, & Cultural (CRC) and Education and Enrichment
November 6, 2018 - Page 1 of 4
(EE) proposals.
Presenter(s): Barry Davis, CSE Chairman, Ernest Saeger, Special Event
Coordintor - Town of Vail
Action Requested of Council: No action requested, informational only.
Background:
The CSE presents the final decisions for 2019 CRC and EE funding
allocations. The Town Code allows for an appeal of these decisions by
Council having the option of calling up the CSE funding decisions within
sixty days of the decision (before December 17, 2018). If this action does
not occur, the funding decisions will be final.
5. Information Update
5.1. VLHA October 9, 2018 Meeting Results
5.2. September 2018 Sales Tax Report
5.3. August 2018 Vail Business Review
5.4. Proposed Agenda Topics for Future Meetings
5.5. CSE meeting minutes from the October 10 & October 17 special funding
meetings.
5.6. October Revenue Update
6. Matters from Mayor, Council and Committee Reports
6.1. Matters from Mayor, Council and Committee Reports
Presenter(s): Dave Chapin, Mayor
15 min.
6.1. Executive Session, pursuant to: 1) CRS 24-6-402(4)(b) — to receive legal 20 min.
advice, regarding Delponte v. Town of Vail, Case No. 2014CV30404, and
other legal matters
Presenter(s): Matt Mire, Town Attorney
7. Recess
7.1. Recess at 4:50 p.m. (estimated)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
November 6, 2018 - Page 2 of 4
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
November 6, 2018 - Page 3 of 4
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB / PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
October 17, 2018 DRB Meeting Results
October 22, 2018 PEC Meeting Results
TOWN OF 1 X41
November 6, 2018 - Page 4 of 4
TOWN OF UAJt
DESIGN REVIEW BOARD
October 17, 2018, 3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Attendance
Present: John Rediker, Doug Cahill, David Campbell, Peter Cope, Bill
Pierce
Absent: None
2. Project Orientation
2.1. 2:00 PM
3. Site Visits
3.1. 756 Potato Patch Drive - Weiner-Trapness Residence
4. Main Agenda
4.1. DRB18-0466 - Weiner-Trapness Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 756 Potato Patch Drive/Lot 4, Block 2, Vail
Potato Patch Filing 1
Applicant: Carolyn Weiner-Trapness, represented by Vail Valley Tree
Service
Planner: Jonathan Spence
1. Prior to May 15, 2019, the applicant shall install one (1) twelve -foot
evergreen tree to the east of the driveway.
Doug Cahill moved to approve with conditions. John Rediker seconded the
motion and it passed (5-0).
4.2. DRB18-0188 - Park Meadows Lodge
Final review of new construction
Address/Legal Description: 1742 Matterhorn Circle/Vail Park Meadows
Applicant: Alura Development
Planner: Jonathan Spence
Doug Cahill moved to table to November 7, 2018. David Campbell seconded
the motion and it passed (5-0).
4.3. DRB18-0416 - Antlers Condominiums
November 6, 2018 - Page 5 of 4
Final review of an addition
Address/Legal Description: 680 Lionshead Place/Lot 3, Vail Lionshead Filing
3
Applicant: Antlers Condominiums, represented by GPSL Architects
Planner: Chris Neubecker
Doug Cahill moved to approve. John Rediker seconded the motion and it
passed (5-0).
4.4. DRB18-0482 - Neporent Residence
Conceptual review of an addition/remodel
Address/Legal Description: 184 Beaver Dam Road/Lot 24, Block 7, Vail
Village Filing 1
Applicant: Mark A. Neporent 2009 QPR Trust, represented by Berglund
Architects
Planner: Chris Neubecker
4.5. Water Savings Self Assessment
Presentation from Eagle River Water & Sanitation District
5. Staff Approvals
5.1. B18-0412 - 1974 Buffehr Creek Road LLC
Final review of an exterior alteration (re -roof)
Address/Legal Description: 1974 Buffehr Creek Road/Lot 20, Buffehr Creek
Resubdivision
Applicant: 1974 Buffehr Creek Road LLC, represented by Rocky Valley
Contractors
Planner: Glen Morgan
5.2. DRB18-0203 - Lodge at Vail
Final review of an exterior alteration (fence)
Address/Legal Description: 174 Gore Creek Drive/Lot 1, Lodge Subdivision
Applicant: The Lodge at Vail
Planner: Jonathan Spence
5.3. DRB18-0453 - Beaver Dam Devco LLC
Final review of a change to approved plans (retaining wall/patio/landscaping)
Address/Legal Description: 463 Beaver Dam Road/Lot 5, Block 4, Vail
Village Filing 3
Applicant: Beaver Dam Devco LLC, represented by KH Webb Architects
Planner: Jonathan Spence
5.4. DRB18-0454 - Millar Residence
Final review of an exterior alteration (retaining wall/landscaping)
Address/Legal Description: 2199 St. Moritz Way Unit B/Lot 5, Vail Heights
Filing 1
Applicant: Michael & Diane Millar, represented by Martin Manley Architects
November 6, 2018 - Page 6 of 4
Planner: Jonathan Spence
5.5. DRB18-0456 - Zurbay Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 595 Vail Valley Drive Unit D114/Lot A -C, Block
1, Vail Village Filing 7
Applicant: Dale Zurbay, represented by Heritage Custom Renovations
Planner: Chris Neubecker
5.6. DRB18-0458 - Los Patos Inc.
Final review of an addition
Address/Legal Description: 600 Vail Valley Drive Unit D5/Tract B, Vail Village
Filing 7
Applicant: Los Patos Inc., represented by Beth Levine Architect, Inc.
Planner: Jonathan Spence
5.7. DRB18-0460 - Schacht Residence
Final review of exterior alteration (re -roof)
Address/Legal Description: 1800 Sierra Trail / Lot 25, Vail Village West
Filing 1
Applicant: Robert & Selina Schacht, represented by AG Roofing
Planner: Chris Neubecker
5.8. DRB18-0461 - Krischer Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 4682 Meadow Drive Unit F22/Mountain Meadow
Condominiums Phase III
Applicant: David Krischer, represented by R & H Mechanical LLC
Planner: Jonathan Spence
5.9. DRB18-0462 - Hauser Residence
Final review of a change to approved plans (Stucco/Railings/Veneer)
Address/Legal Description: 1236 Westhaven Circle Unit A/Lot 37, Glen Lyon
Subdivision
Applicant: Kimberly Hauser, represented by Zehren & Associates
Planner: Chris Neubecker
5.10. DRB18-0465 - Gonzalez Residence
Final review of an exterior alteration (stucco)
Address/Legal Description: 44 Vail Road Unit 3/Lot 9, Block 6, Vail Village
Filing 1
Applicant: Alejandro Gonzalez, represented by KH Webb Architects
Planner: Jonathan Spence
5.11. DRB18-0468 - Sentry Construction Residence
Final review of a change to approved plans (driveway)
Address/Legal Description: 2655 Davos Trail Unit A/Lot 18A, Block B, Vail
Ridge Subdivision
November 6, 2018 - Page 7 of 4
Applicant: Sentry Construction Inc., represented by Martin Manley
Architects
Planner: Chris Neubecker
5.12. DRB18-0469 - Monte Perone LLC
Final review of an exterior alteration (windows)
Address/Legal Description: 133 Willow Bridge Road Unit 645/Lot 6, Block 6,
Vail Village Filing 1
Applicant: Monte Perone LLC
Planner: Chris Neubecker
5.13. DRB18-0479 - Storr Residence
Final review of a change to approved plans (driveway/landscaping)
Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3
Applicant: Hans G. Storr Revocable Trust, represented by Sipes Architects,
Inc.
Planner: Jonathan Spence
5.14. DRB18-0480 - Flemke Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 1090 Vail View Drive Unit 2/Lot B1, Block B,
Lion's Ridge Subdivision Filing 1
Applicant: Mary & Karl Flemke, represented by Four Seasons Services LLC
Planner: Jonathan Spence
5.15. DRB18-0483 - AHST 70 LLC
Final review of an exterior alteration (windows)
Address/Legal Description: 4682 Meadow Drive Unit Al/Mountain Meadow
Condominiums Phase II
Applicant: AHST 70 LLC, represented by Burke Harrington Construction
Planner: Chris Neubecker
5.16. DRB18-0484 - Garnet Mountain Investments LLC
Final review of an exterior alteration (decks/repaint)
Address/Legal Description: 5064 Black Gore Drive/Lot 4, Vail Meadows
Filing 1
Applicant: Garnet Mountain Investments LLC
Planner: Chris Neubecker
5.17. DRB18-0486 - Vail Properties LLC
Final review of an exterior alteration (Landscaping)
Address/Legal Description: 395 Mill Creek Circle/Lot 19, Block 1, Vail Village
Filing 1
Applicant: Vail Properties LLC, represented by Frank McNeill
Planner: Chris Neubecker
5.18. DRB18-0487 - Prochnow Residence
Final review of an exterior alteration (Landscaping)
November 6, 2018 - Page 8 of 4
Address/Legal Description: 483 Gore Creek Drive Unit 7-1/Lot 7, Vail Village
Filing 4
Applicant: Ann Prochnow
Planner: Jonathan Spence
5.19. DRB18-0488 - Vail Associates LTD
Final review of an exterior alteration (A/C condenser)
Address/Legal Description: 9 Vail Road Unit 4C/Lot B, Vail Village Filing 2
Applicant: Vail Associates LTD, represented by Ulf Built
Planner: Chris Neubecker
5.20. DRB18-0489 - Mountain House LLC
Final review of an exterior alteration (deck/hot tub)
Address/Legal Description: 4424 Streamside Circle Unit A/Lot 10, Bighorn
Subdivision 4th Addition
Applicant: Mountain House LLC, represented by Extreme Builders
Planner: Jonathan Spence
5.21. DRB18-0490 - Avery Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 3115 Booth Falls Court Unit B/Lot 1, Block 2,
Vail Village Filing 12
Applicant: Stephen & Molly Avery
Planner: Chris Neubecker
5.22. DRB18-0492 - Red Lion Building Association
Final review of an exterior alteration (Landscaping)
Address/Legal Description: 304 Bridge Street/Lot E - H, Block 5A, Vail
Village Filing 1
Applicant: Red Lion Association, represented by Nick Foster
Planner: Jonathan Spence
5.23. DRB18-0493 - Chamonix Chalets Association
Final review of an exterior alteration (siding/roof)
Address/Legal Description: 2480 Chamonix Lane/Lot 1, Block B, Vail Das
Schone Filing 1
Applicant: Chamonix Chalet Association, represented by Bret Young
Planner: Jonathan Spence
5.24. DRB18-0494 - Bailey Residence
Final review of a change to approved plans (entry)
Address/Legal Description: 5155 Main Gore Drive South/Lot 20, Vail
Meadows Filing 1
Applicant: Jeff & Kelli Lynn Bailey, represented by KH Webb Architects
Planner: Jonathan Spence
5.25. DRB18-0495 - Indian Creek Townhomes Association
Final review of an exterior alteration (Landscaping)
November 6, 2018 - Page 9 of 4
Address/Legal Description: 1139 Sandstone Drive/Lot Al & A2, Block A,
Lion's Ridge Subdivision Filing 1
Applicant: Indian Creek Townhomes Association, represented by Anna
Yanke
Planner: Jonathan Spence
5.26. DRB18-0496 - Gonzalez Residence
Final review of a change to approved plans (French doors)
Address/Legal Description: 44 Vail Road Unit 3/Lot 9, Block 6, Vail Village
Filing 1
Applicant: Alejandro Gonzalez Cimadevilla, represented by KH Webb
Architects
Planner: Jonathan Spence
5.27. DRB18-0499 - Mellgren Residence
Final review of an exterior alteration (hot tub)
Address/Legal Description: 4112 Spruce Way/Lot 2, Block 8, Bighorn
Subdivision 3rd Addition
Applicant: Andres & Anna Mellgren, represented by Gold Dust Interiors
Planner: Jonathan Spence
5.28. DRB18-0501 - Deerwood Cottage Partners LLC
Final review of an exterior alteration (landscaping)
Address/Legal Description: 2049 Sunburst Drive Unit B/Lot 1, Vail Valley
Filing 4
Applicant: Deerwood Cottage Partners LLC, represented by Ceres
Landcare
Planner: Jonathan Spence
5.29. DRB18-0505 - Sturm Residence
Final review of a change to approved plans (storage area)
Address/Legal Description: 5044 Main Gore Drive South/Lot 2, Vail
Meadows Filing 1
Applicant: Leisa K. Sturm Revocable Trust of 2004, represented by
evoDomus LLC
Planner: Jonathan Spence
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time
the Design Review Board will consider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
November 6, 2018 - Page 10 of
PLANNING AND ENVIRONMENTAL COMMISSION
TOWN OF,,,c9 October 22, 2018, 1:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
Present: Rollie Kjesbo, Ludwig Kurz, Pam Hopkins, John Ryan Lockman
and Brian Stockmar
Absent: Karen Perez
Commissioner Gillette arrived to the meeting at approximately 1:10 PM.
2. Main Agenda
2.1. A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 5 min.
7, Exterior Alterations or Modifications, Vail Town Code, to allow for
construction of a new multifamily structure with below grade parking, located
at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and
setting forth details in regard thereto. (PEC18-0034)
The applicant has requested this item be tabled to the November 12, 2018
regularly scheduled meeting of the Planning and Environmental
Commission.
Applicant: Lazier Lionshead LLC, represented by Braun Associates Inc.
Planner: Jonathan Spence
John -Ryan Lockman moved to table to November 12, 2018. Ludwig Kurz
seconded the motion and it passed (5-0).
Absent: (2) Gillette, Perez
2.2. A request for the review a variance from Section 12-7H-10, Setbacks, Vail
Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to
allow for a side setback of zero feet (0') where ten feet (10') is required for
a new multifamily structure, located at 500 East Lionshead Circle/Lot 3,
Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto.
(PEC 18-0036)
The applicant has requested this item be tabled to the November 12, 2018
regularly scheduled meeting of the Planning and Environmental
Commission.
Applicant: Lazier Lionshead LLC, represented by Braun Associates, Inc.
Planner: Jonathan Spence
John -Ryan Lockman moved to table to November 12, 2018. Ludwig Kurz
seconded the motion and it passed (5-0).
Absent: (2) Gillette, Perez
2.3. A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to amend Section 14-10-5, Building Materials and Design, Vail Town
5 min.
5 min.
November 6, 2018 - Page 11 of
Code, and Section 14-10-8, Landscaping, Drainage and Erosion Control,
Vail Town Code, relating to wildfire protection and the proposed adoption of
the International Wildland Urban Interface Code, and setting forth details in
regard thereto. (PEC 18-0035)
The applicant has requested this item be tabled to the December 10, 2018
regularly scheduled meeting of the Planning and Environmental
Commission.
Applicant: Vail Fire & Emergency Services
Planner: Chris Neubecker
John -Ryan Lockman moved to table to December 10, 2018. Ludwig Kurz
seconded the motion and it passed (5-0).
Absent: (2) Gillette, Perez
3. Approval of Minutes
3.1. September 24, 2018 PEC Results
Ludwig Kurz moved to approve. John -Ryan Lockman seconded the motion
and it passed (5-0).
Absent: (2) Gillette, Perez
3.2. October 8, 2018 PEC Results
John -Ryan Lockman moved to approve. Rollie Kjesbo seconded the motion
and it passed (3-0).
Abstain: (2) Hopkins, Kurz
Absent: (2) Gillette, Perez
4. Informational Update
4.1. Update on Town of Vail Housing policy statements adopted by the Vail Town 10 min.
Council.
Applicant:
Planner: George Ruther
POSTPONED
4.2. Appointments to the Civic Area Plan Process Committee 15 min.
Applicant:
Planner: Chris Neubecker
Commissioner Stockmar expressed his interest in being a part of the
committee.
Chris Neubecker provided a general background on the committee and the
project.
Commissioner Lockman asked for clarification on the roles of the
participants.
November 6, 2018 - Page 12 of
Neubecker provided a response about the expectations of the Process
Committee.
Commissioner Gillette joined the meeting.
Commissioners Stockmar and Kurz expressed interest in serving on the
committee. Commissioner Hopkins also expressed interest. Commissioner
Hopkins then withdrew her name from consideration.
Brian Gillette moved to appoint Commissioners Stockmar and Kurz to the
Vail Civic Area Plan Process Committee. Ludwig Kurz seconded the motion
and it passed (6-0).
Absent: (1) Perez
5. Adjournment
Ludwig Kurz moved to adjourn. Rollie Kjesbo seconded the motion and it
passed (6-0).
Absent: (1) Perez
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
November 6, 2018 - Page 13 of
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Joint Meeting with Design Review Board (DRB)
PRESENTER(S): Matt Gennett, Director of Community Development
ACTION REQUESTED OF COUNCIL: Discussion in joint meeting with DRB members.
BACKGROUND:
The meeting with DRB members will include the following topics:
1. Introductions
2. History of the DRB
3. Role & Function of the DRB in the Town of Vail
4. Statement from the DRB (What can Council do to make your job easier?)
5. Neighborhoods & their Architectural Character - a) What constitutes a "neighborhood", b)
Traditional "alpine/mountain" architecture vs. modern design themes, c) compatible designs
that compliment surrounding structures, rather than inducing very similar or identical design.
6. General Discussion
November 6, 2018 - Page 14 of
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 2019 Proposed Town Manager's Budget Draft
PRESENTER(S): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services
Manager
ACTION REQUESTED OF COUNCIL: Provide feedback to staff prior to first reading of the
budget ordinance scheduled for November 20th.
BACKGROUND: A first look at the 2019 Town Manager's draft budget proposal
STAFF RECOM M ENDATION: Provide staff with feedback in preparation for the budget
ordinance readings.
ATTACHMENTS:
Description
2019 Budget Draft
November 6, 2018 - Page 15 of
TOWN OF VAIL'
2019 PROPOSED BUDGET
Draft
November 6, 2018
November 6, 2018 - Page 16 of
Town of Vail
Proposed 2019 Budget
Table of Contents
Cover Memo 1
2019 Budget Highlights 12
Major Revenue Analysis 24
Summary of Changes in Personnel 25
Ten -Year Summary of Budgeted Positions by Department 26
Employee Benefits Summary 28
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 29
This schedule shows the major revenue and expenditures by category
in the General Fund
Contributions and Special Events 30
Capital Projects Fund Revenue and Expenditures 44
This schedule shows revenue by type and expenditures by project in the Capital
Projects Fund for 2018, Proposed 2019, and 2020 - 2023 plan
Real Estate Transfer Tax Fund Revenue and Expenditures 48
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2018, Proposed 2019, and 2012 - 2023 plan
Unfunded Projects
This schedule shows a listing of potential future projects that are currently not
reflected in the proposed budget or long-term plan
52
Marketing (Business License) Fund Revenue and Expenditures 53
Heavy Equipment Fund Revenue and Expenditures 54
Health Insurance Fund Revenue and Expenditures 54
Dispatch Services Fund Revenue and Expenditures 55
Timber Ridge (Enterprise) Fund Revenue and Expenditures 56
Housing Fund Revenue and Expenditures 57
November 6, 2018 - Page 17 of
TOWN OF VAIL
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: November 6, 2018
SUBJECT: Proposed 2019 Town Manager's Budget
I. SUMMARY
A first look at the 2019 Town Manager's budget proposal.
II. DISCUSSION
The purpose of this discussion is to provide feedback to staff prior to the first reading of the
budget ordinance scheduled for November 20th. Information provided in this draft includes the
proposed revenue and expenditures for all town funds, a summary of changes in personnel,
funding recommendations for Council contributions and a five-year capital plan.
On August 21st, Council and staff held a budget preview meeting where preliminary revenue
and expenditure discussions took place. The purpose of the meeting was to provide a high-
level preview of the town's 2019 budget process and gather feedback from Council on
preliminary budget assumptions.
The following outcomes / feedback from the August budget meeting were included in the
creation of the 2019 budget proposal:
• Use a sales tax revenue projection of 2% over 2018 forecast.
• Increase the General Fund reserve minimum from 25% to 30% of revenues.
• No increase to operating budgets in departments other than specific increases
requested by departments to meet the stated goals of the upcoming budget year. Any
special requests are outlined below.
• A 4% performance-based merit and approximately $185,000 (less than 1% of annual
wages) for wage adjustments identified by the compensation study.
• Council discussed a number of capital projects within the Five Year Capital Improvement
Plan, including some newly -identified projects currently unfunded.
2019 Budget Objectives
The 2019 budget proposal assumes a continuation of high service levels within a conservative
economic forecast and strives to accomplish the goals stated in the Council Action Plan geared
November 6, 2018 - Page 18 of
toward continuing Vail's leadership position. Council's goals are grouped in the following
categories:
To be the
PREMIER
international
mountain resort
community
These goals and objective align closely with results from the Town's 2018 Community Survey,
and the many strategic plans that help guide us in moving the community in a forward direction.
Many of the new budget requests help align resources and equipment to accommodate added
service levels and improvements to address several topics of importance to both Town Council
and the community at large. Housing, Parking, Civic Area improvements and Environmental
Sustainability were among the top priorities.
Housing: As a significant priority of the "Community' goals within the Council Action Plan the
new Housing Department as well as an internal Housing Fund were created in 2018 (with initial
steps being pursued in the last quarter of 2017). The Housing Department's 2019 proposed
budget includes funding to update a county wide housing strategic plan, as identified as a Town
Council priority in the Council Action Plan. The proposed budget also includes $55,000 of
funding to build a housing database that will be used to track nearly $55 million of recorded
deed -restricted assets and identify housing market trends and changes in housing demands
and needs. The goal of the database will be to determine Vail's total housing inventory, use of
that inventory (deed restricted, fulltime resident, long-term rental, second homeowner, short
term rental, etc.), and annual sales information. The request comes with 500 hours of intern
time for the housing department to assist in the collection and data entry for the housing
database.
The 2019 budget also reflects an additional $1.5M transferred into the Housing Fund from the
Capital Projects Fund to continue the success of the Vail INDEED Program. To date, the
program has funded approximately $1.45M or 15 new deed restricted housing units within the
town. In addition, the town participated in several successful housing public private partnerships
through the future purchase of deed restrictions at the Solar Vail Housing Development (65
deed restrictions) and at the newly -constructed 6 West Apartments in Edwards (26 deed
restrictions). Both of those projects included a prioritization of Vail employees for available units.
The total expenditure for of all of the above -referenced deed restriction purchases, for the 2018
fiscal year, is $7,154,049. The funds for these expenditures were approved by the Town Council
within 2018 budget supplemental appropriations throughout the 2018 year.
Included in the 2019 Vail Local Housing Authority proposed budget will be funding to find a
permanent funding source for town housing programs.
Town of Vail Page 2
November 6, 2018 - Page 19 of
Parking: Council and staff continue to strive for improving the guest experience by providing
more parking options. Within the Council's goal for "Experience", the completion of the new
Red Sandstone parking structure this winter will add 120 spaces to public parking, with an
additional 40 on non -school days. The 2019 proposed budget includes the operating costs of
the structure such as utilities, maintenance, parking system equipment and seasonal staff to
ensure the first winter goes smoothly. Management of summer overnight parking operations at
the Vail Village and Lionshead parking structures similar to 2018 are also included.
Civic Area Improvements: The 2019 proposed budget includes master planning dollars to
continue the public engagement process. Currently there are no funds allocated to design or
construction of any public improvements. Future capital projects within the defined civic area
will utilize Tax Increment Financing (TIF) dollars, which is a Council priority within the
"Economy" goals of the Council Action Plan.
Environment: On the Environmental "Sustainability' front, the 2019 proposed budget includes
funding to continue implementation of the Gore Creek Water Quality Plan and program updates
required to maintain Vail's global sustainable destination certification, a continuation of Actively
Green programming in the business community, and continued participation in Energy Smart
Colorado to help meet the town's climate goals.
New programming proposed for 2019 includes a contribution to the US Forest Service for the
Front Country Ranger Program ($33K) supported by Council in the July 7th, 2018 meeting and a
second phase of the Love Vail website buildout ($25K). To continue successful initiatives and
education surrounding Gore Creek Water Quality Strategic Plan, the 2019 proposed budget
includes the conversion of a "fixed term" water quality personnel to a fulltime employee.
Emerging Technologies: To address initiatives identified in both the "Economy" and
"Experience" goals, the 2019 proposed budget includes the hopeful pursuit of a new
"Innovation Officer" position within the Town Manager's budget. The position is a placeholder
should Council be interested in evaluating emerging technologies such as autonomous vehicles,
rapid charging infrastructure, parking and transit innovations, data and information technologies,
and so forth. The position, should it be pursued, will help keep the Town of Vail at the forefront
of emerging technologies, while enabling more immediate efficiencies and conveniences to the
community.
To address Council's priority of employee retention, productivity and overall engagement within
the "Sustainability' goal, staff has included a few items within the proposed 2019 budget.
Based on recommendations from the town's internal "Great Place to Work" committee, budget
requests include equalizing the wellness benefit for each employee that would replace the
current ski pass/wellness benefit.
Other employee related initiatives include wage adjustments based upon the compensation
study results and the pursuit of enhanced housing opportunities in a multi -tiered approach that
would include (1) a potential housing stipend or allowance for eligible employees; (2) enhanced
EHOP program to enable employees to purchase units, and (3) increased employee housing
inventory within and beyond the Vail community. Not all of these programs have been fully
defined, but a placeholder is requested at this time, with much more details to follow
The budget areas summarized above were intended to highlight the initiatives outlined in the
Council Action Plan. Additional budget assumptions for the proposed 2019 budget are outlined
below:
Town of Vail Page 3
November 6, 2018 - Page 20 of
2019 Projected Revenue
The town's 2019 budget is funded by a projected $67.9 million net revenue budget. Excluding
one-time impacts in 2018 from the $17.0M of sales of the Chamonix Housing Development and
project reimbursements from the Red Sandstone Parking Structure ($4.3 million from Vail
Resorts and $1.5 million from Eagle County School District) projected revenue is a 5.6%
decrease from the 2018 forecast and a 1.4% increase from the 2017 actual results. 62% of
the estimated $27.1 million in sales tax collections is budgeted to go toward General Fund
operations and the remaining 38% to the Capital Projects Fund.
Property tax collections are estimated at $5.3 million, flat with the 2018 budget (non -
assessment year), are based on the most recent report from the County Assessor's office.
Effective in 2017, was a reduction in residential taxes due to the Gallagher Act, however this
was able to be offset by increases in property valuations. Looking forward, the Gallaher Act will
again reduce residential taxes collections in 2020 by an estimated 10.4%, or $540,000 impact to
the General Fund.
Lift tax collections of $5.0 million are projected at a 1.6% increase from 2018 forecast.
Parking revenue of $5.4 million is a 3.9% increase from 2018 forecast and a 10.7% increase
from 2017 collections. Parking revenues were projected using an average winter plus summer
overnight collections. Pass sale projections included a nominal amount for the new Red
Sandstone parking structure.
Construction permit fees ("Licenses and Permits") totaling $2.1 million is a 19.7% decrease
from 2018 forecast. The 2019 projection is based on a five year average plus estimates for
Mountain View, Park Meadows, and Launch projects. 2018 year to date collections of $2.5
million are trending 77% higher than prior year.
Real Estate Transfer Tax revenue is projected at $6.3 million, flat with 2018 forecast and flat
with 2017 collections. 2018 year to date collections of $5.3 million are up 11.1% from prior year.
Construction Use Tax revenue is projected at $2.2 million, a 41.6% decrease from 2018
forecast. 2018 year to date collections include $1.9 million from the Vail Health project.
Projections are based on a two year average plus estimates for Lion View, Park Meadows, and
Launch projects.
2019 Proposed Expenditures
Total operating expenditures for the General Fund are proposed at $40.6 million, a 2.3%
increase from 2018 forecast. This does not include an additional $710K requested for
Destination Events such as Spring Back to Vail ($300K), Snow Days Vail ($300K), and the
Colorado Classic ($110K). One time planning projects of $450K are also not included in the
town's operating expenditures. These items are proposed to be funded from reserves.
As a service organization, the majority of spending relates to staffing. For 2019, this represents
$31.6 million or 65% of total expenditures which includes benefits, wage adjustments based on
the compensation study and a 4% proposed merit increase based on employee performance.
Town of Vail Page 4
November 6, 2018 - Page 21 of
Compensation
Earlier and as part of the 2018 budget, Council authorized an independent comprehensive
review of the town's compensation plan. During this process Council provided direction to
remain a "competitive payer" with a pay program that rewards performance, competencies, and
career development. On September 18th, Council was presented with the results of the study.
The overall summery report showed that most pay ranges for the town are at market (+/-5% of
market average). However some adjustments were recommended for below market ranges.
The estimated cost to implement these adjustments is $185,000 (less than 1% of the salary
budget) and is included in the proposed 2019 budget.
During the September 18th meeting, Council also supported a 4% percent merit increase for
the 2019 budget. The town is experiencing increasing turnover rates across the organization,
most notably in the first few years of employment. An internal assessment is that workforce
opportunities have grown regionally and competition is stronger for skilled workers. A 4% merit
increase is proposed to prevent a decline in market competitiveness and to continue as an
average payer for most employment categories.
As pay is only one tool used to attract, retain, and motivate employees, staff also formed a
Great Place to Work committee to identify strategies to ensure the town is an employer of
choice. One of the recommendations of the committee was to equalize the current wellness
benefit, which reimburses full time employees for a Vail ski pass (up to $700), an athletic club
membership (up to $450), or cash ($100). Taking effect in November 2019 (as a 2020 benefit),
staff recommends converting this program to one that will equalize the wellness benefit by
giving the same flat amount to each full time employee as a reimbursement for expenses
relating to the improvement of overall employee health and wellness. Included in the 2019
budget is a placeholder of $137,500 to launch and administer this program. The full year cost of
the program is estimated at $275,000 compared with $190,000 in prior years. During 2019 staff
will fully define the program terms and eligibility requirements.
Staff is requesting a placeholder of $200,000 to pursue a housing stipend or allowance for
eligible employees (referenced above). While a proposed program has not been defined, other
local organizations have provided some solid examples of housing assistance methods
successfully resulting in employee retention and employees living nearby. Eagle River Water &
Sanitation District (ERWSD) has 50% of employees residing in district -owned units. The other
50% either receives a $300/month housing allowance or has participated in other housing
programs such as down payment assistance. As a result, 100% of their employees live in Eagle
County. Colorado Dept. of Transportation (CDOT) provides a housing stipend of $500/month
for employees in Summit, Eagle, Garfield and Pitkin counties. The City of Aspen has 50% of
employees in either deed restricted housing or in their rental inventory. The Town of
Breckenridge manages a down payment assistance program plus access to 900 deed restricted
units.
Benefits, as a percentage of wages is proposed at 40.7% for full time year round employees,
up 0.7% from the 40.0% budgeted for 2018 and 39.9% from 2017 actual. Continuing the 2017
trend, 2018 is experiencing higher claims expenses and is expected to continue into 2019.
Health claims experience is cyclical in nature. During 2013-2016, the town experienced notably
fewer claims and was able to build a healthy reserve in the Health Insurance Fund. For 2019,
premiums and fees are estimated to increase by 27% from 2018 budget. Staff will manage the
impact in three ways: through an increase to employee monthly premiums, an increase in
Town of Vail Page 5
November 6, 2018 - Page 22 of
benefits charged to town departments and an appropriate amount of Health Insurance Fund
reserves.
Headcount
The town's operations are proposed to be supported by 319.92 full time equivalent (FTE)
positions in 2019, a 6.0 FTE (or 1.9%) increase from the prior year. Over the past ten years, the
town has added 20.4 employees, or 6.4% of the total headcount. The majority of headcount
additions over the years have centered around adding services such as a new fire station in
West Vail, taking over the operation of the Welcome Centers, increased hours of bus service,
parking hosts and special event staff.
The new headcount requested in 2019 includes the following:
• A placeholder for an Innovation Officer (1.0 FTE) is requested to explore emerging
technologies and innovation within the organization in order to enhance and expand our
leadership position as a premier resort community.
• Conversion of a fixed term Water Quality Coordinator to fulltime is requested to continue
the success of the water quality programs and town environmental initiatives.
• One part time (0.5 FTE) electrical inspector is requested to bring in house electrical
inspections that are currently outsourced, estimated to result in net savings or $32K per
year.
• The Fire department is requesting to convert the seasonal Wildland Lead position (0.5
FTE) to a fulltime position (1.0) Wildland Lead / Fire Prevention for succession planning
in fire inspections and to assist in retaining a high performing employee in the wildland
Lead position currently hired annually on a seasonal basis.
• The Police department is requesting to convert a part time (0.5 FTE) Administrative
technician due to a 1.0 full time employee due to increased administrative requirements
legislated by the Police Officer Standards and Training (POST). This position is
covered in part by a grant through the Northwest Incident Management Team (NWIMT).
• The Police department was approached by the Vail Mountain School (VMS) to partner
with the town in providing a School Resource Officer (SRO) at VMS and Red Sandstone
Elementary during the school year. The SRO would be used 70% of the time by the local
schools and the remaining 30% by town to be utilized during the summer for events.
VMS has agreed to contribute $70K to this position while the town would take on the
remaining $31K.
• One seasonal (0.50 FTE) summer Parking Equipment Technician is requested as
catchup to overnight summer parking and tracking that began in 2018.
• One part-time maintenance (0.5 FTE) worker is requested to be paired with a current
irrigation tech (0.5 FTE) to alleviate scheduling issues
• During 2018, staff included a budget placeholder in dollars for an Asset Manager (tied to
a new cost accounting/ asset management / work order system). Staff is working to
implement the new organization -wide software in 2019. Staff is requesting to formally
increase the headcount for this position (1.0 FTE). Please note that the asset
management system was included in the 2018 budget and will be re -appropriated during
the 1st supplemental of 2019 as no funds have been spent to -date.
Town of Vail Page 6
November 6, 2018 - Page 23 of
The following personnel requests only have monetary impact, but no increase to headcount:
• The Housing Department in requesting an intern to support the creation of a housing
database and trend analysis.
• The Human Resource Department is requesting an intern to perform administrative
duties, recruitment scheduling, and other special projects as needed.
• A seasonal parking attendant is requested for start-up operations at the Red Sandstone
Parking Garage for a fixed four month term from November 2018- February 2019.
Staffing requests proposed by department heads that are not currently included in the 2019
budget proposal include:
• Seasonal Winter Maintenance Worker (0.5 FTE)
• Seasonal Streets Sweeper (0.5 FTE)
• A Digital Archives and Marketing Library Associate. Staff recommends analyzing current
staffing and needs for future consideration (1.0 FTE)
Accordingly, 2.0 FTE was deemed by staff to be not approvable at this time but mentioned
within the budget process for future consideration. Staff is also proposing to budget for
anticipated vacancies in the 2019 budget. Due to increasing turnover over the past few years,
staff is proposing to reduce overall budgeted wages by $300,000 to acknowledge staffing
vacancies. This is a conservative estimate based on historical trends.
Benefits for the entire organization are projected to total $8.7 million, a 6.0% increase from the
2018 budget. In earlier years (2013-2016) the town experienced reductions in overall healthcare
due to fewer large claims which enabled the town to utilize savings to build up healthy reserves
to cover the cyclical nature of health claims activity. During 2017 and 2018 claims experience
has risen significantly, with 2019 anticipated to be trending in a similar manner.
Please refer to page 28 for a break-out of all employee benefits. Benefits are broken out into
two categories: "Fee-based" and "Payroll -based". Fee-based expenses relate to elected
benefits such as healthcare and disability insurance. Payroll -based expenses relate to
mandated benefits such as medicare and unemployment insurance.
"Contributions and Special Events" line item in the General Fund budget includes the
Welcome Centers, Economic Development and Commission on Special Event departments, as
well as staff recommendations for Council Contributions. New levels of funding requested for
"Destination Events", including Snow Days Vail, Spring Back, and the Colorado Classic are not
included in this line item and will be funded from reserves. Destination events are defined as
events that have significant impact to the town's economy with potential to build the Vail brand.
The application process for Vail Signature Events such as Bravo!, Vail Dance Festival and
Burton US Open will be streamlined for an online process similar to CSE applications. While
the funding decision will remain with Town Council, utilizing the CSE's application process will
provide for more efficiencies and upfront information to staff.
In prior discussions, some Council members expressed a desire to review the application policy
for the "Services" category of Council Contributions. The following is the current policy as
outlined in the contribution application form:
Town of Vail Page 7
November 6, 2018 - Page 24 of
"Services:
This category funds an aspect of services/expertise that the town does not already
provide, supports the TOV physical plant and is appropriate for governmental support.
Examples of this category include support of TV5, Colorado Ski and Snowboard
Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer
requires an annual application to be filled out for ongoing operating support of
established service providers, which will be included in the annual budget at a set level
each year. This process is intended to cover operating expenses only. Additional
opportunities may also be considered."
Rather than fund operations, a suggestion was made to fund programming.
Is Council interested in amending the contributions policy for the 2020 budget cycle?
Please see pages 30-43 for a summary of contribution requests and recommendations. Also
included is a copy of all 2019 contribution request applications at the end of the budget packet
materials.
The Commission on Special Events (CSE) 2019 budget is flat with the 2018 budget, with total
event spending proposed at $893,648. This includes funding from both the General Fund
($618,648) and the Marketing Fund ($275,000) which is sourced from business license revenue.
Funding for the "Education and Enrichment "category is being proposed at $151,000, flat with
the 2018 budget. Fireworks continue to be separately funded from the General Fund for a total
of $52,015 for 2019 to include both the 4th of July and New Year's Celebrations. Staff would also
like to propose an additional $20,000 of funding for a drone and/or laser show in case of a fire
ban prohibiting 4th of July fireworks during summer 2019.
Departmental spending of $8.0 million (also labeled as "All Other Operating" in the General
Fund statement on page 29) is a 1.8% decrease from the 2018 amended budget. The following
items represent significant changes from the prior year spending:
• $33,000 new funding to participate in the Front County Ranger Program (USFS)
• $55,000 for a housing database and trend analysis as mentioned above
• $25,000 for a second phase of the Love Vail Energy website
• $126,000 of annual fees for the Sales Tax and Short-term rental software programs as
previously approved by Council
• $40,000 to continue Global Friendship and Peer Resort Visit initiatives
• $5,600 for Heritage Recognition and Preservation programs supporting the Vail's history
such as the Trail Blazer award
• $20,000 placeholder in the Town Manager's budget for Cultural and Historical Legacy
initiatives yet to be defined.
• $50,000 is requested by the fire department to conduct a comprehensive risk
assessment/standards analysis
This General Fund 2019 budget proposal results in an ending fund balance of $27.3
million or 67% of annual revenues.
Town of Vail Page 8
November 6, 2018 - Page 25 of
Five -Year Capital Plan
During the September 18th work session, staff provided Council with a preliminary five year
capital plan in addition to project narratives for significant or new capital projects proposed as
part of the 2019 budget. The five-year capital plan for the Capital Projects Fund and the Real
Estate Transfer Tax (RETT) Fund are included pages 44-48. Outside of annual capital
maintenance required for core services, capital projects are prioritized into four categories:
• Priority A for Council top priorities funded in the upcoming year; projects may be
time sensitive, contractual obligations or unique opportunities that have been
presented.
• Priority B for essential projects 1 to 3 years out. These are important projects but
not urgent.
• Priority C for desirable projects 3-5 years out. These projects address economic
development or general community needs.
• Priority D for identified projects, but currently "unfunded" and not included in the 5
year capital plan. These are identified to meet projected needs when budget
allows.
Cost increases are highlighted in orange, new requests are highlighted in green, timing changes
to projects in purple and items previously included as placeholders are highlighted in blue.
Capital Projects Fund:
Total spending on capital projects of $17.6 million is proposed for 2019. Capital Maintenance
and Priority A items are given the first priority of funding within the upcoming year. The below
items are new requests for 2019 and not previously listed in the 5 -year capital plan. Items added
since the capital improvement work session on September 18th are highlighted in green.
Capital Maintenance (2019 Additions):
• $32,500 Council Contribution request from Children's' Garden of Learning for a fence
around the front area.
• $30,000 for parking system upgrades (biannual expense)
• $77,892 for moveable barricades and an accompanying trailer and to provide barriers for
vehicle entry into event areas during large special events.
• $39,643 is proposed for new police equipment including $7.8K for two mobile speed
display units to increase sign visibility and speed awareness; $23.1K to outfit all patrol
riffles with a noise suppresser to prevent hearing damage to loss for officers and
bystanders; $8.6K for a pole camera device, allowing officers to expand their view of a
hostile situation while standing in a safe area.
Priority A (2019 Additions):
• $2,033,000 for Phase II of the data center project. Phase I of this project replaced data
center infrastructure while Phase II of this project will build a secondary offsite data
center.
• $8,000,000 as a placeholder for the remodel and expansion of the Public Works
complex. This amount is not based on a plan design or construction bids.
• $93,000 is requested for spare parking equipment to have on hand while components
are being repaired for normal wear and tear. This will greatly reduce down time of
parking lanes.
Town of Vail Page 9
November 6, 2018 - Page 26 of
• $250,000 is proposed for a truck apron to improve safety at the Main Vail roundabout by
allowing additional traversable area for large vehicles.
The Capital Projects Fund is currently projected with an ending fund balance of $11.2 million in
2019, and a fund balance of $12.3 million at the end of 2023. This does not include any
unfunded projects such as the Municipal complex redevelopment.
RETT Fund
The RETT Fund supports annual operations of the town's Parks and Recreation department,
open space acquisition, Environmental Sustainability, Art in Public Places and the Forest
Health. There were no significant increases in any of these operations for 2019. There have
been no changes to this document since the capital improvements work session on September
18th. Project additions include the following:
Maintenance (2019 Additions):
• $80,000 placeholder to potential management and operating expenses of the Nature
Center in Ford Park. This is contingent upon a revised lease with Vail Recreation
District.
Priority A (2019 Additions):
• $800,000 in total for path extensions along Vail Valley Drive from the Ford Park Soccer
Field parking lot to the east intersection of Ptarmigan Drive
• $30,000 is proposed to conduct a turf grass reduction project at Buffehr Creek.
• $87,000 is requested for the rehabilitation of the Covered Bridge pocket park. This will
include streambank stabilization, riparian enhancements and walking surface
replacements.
• $50,000 for the continuation of exploring acquisition of open space land, including
surveys, titling research and appraisals.
The RETT Fund is currently projected with an ending fund balance of $1.4M in 2019, and a fund
balance of $1.2 million at the end of 2023.
Marketing Fund
The Marketing Fund is generated through the collection of annual business license fees.
Budgeted revenue for 2019 of $275,000 is a decrease of 28% from the original 2018 budget due
to Short Term Rental licensing converting from a business license to a unique license /
registration in March of 2018. The projection is consistent with year-to-date collections in 2018.
$275,000 in expenditures will be used toward the Commission on Special Events.
Staff is proposing a revised budget presentation for the General Fund and Marketing Fund for
2019. Traditionally, special events are funded by both the Marketing Fund and the General
Fund, however the information is not very transparent to the reader of the fund statements. The
revision proposes to transfer funding need by the General Fund over to the Marketing Fund
rather than show funds being spent in two places. The Marketing Fund would display the
amount spent on events, including signature and destination events funded by Town Council.
This would improve transparency significantly, by displaying all event spending in one fund
statement. This style of presentation is not dissimilar from formats used in other municipalities.
Please refer to page 53 to review the proposed format.
Town of Vail Page 10
November 6, 2018 - Page 27 of
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs
are charged back to the departments based on their use of the vehicles and equipment. The
Heavy Equipment Fund (HEF) includes approximately $937,800 to purchase replacement
vehicles and equipment in 2019. The vehicles are scheduled to be replaced at determined
intervals. Funding for the HEF consists of charges to departments using the equipment and
sales or trade-ins of old equipment. Projected fund balance is $1.6M for the end of 2019.
Health Insurance Fund
This is an internal services fund that manages the town's health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. The town
was able to maintain costs in prior years (2013-2016) due to positive claims experience. 2017
and 2018 claims were higher than previous years, and 2019 is anticipated to continue that
trend. As a result, the 2019 proposed budget anticipates use of reserves, along with increases
to costs for both town departments and employees. Projected fund balance is $3.1 million for
the end of 2019.
Dispatch Services Fund
This is an enterprise fund that manages county -wide 911 emergency services. No new capital
projects were proposed for 2019, however the implementation of an upgrade of the Intergraph
software currently budgeted in 2018 will carry over into the new year. The 2019 proposed
Dispatch Services Fund reflects a surplus of $91,532 resulting in a fund balance of $972,661.
Timber Ridge Enterprise Fund
The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property
under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years.
The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the
property (96 units, with 54 units under master lease to Vail Resorts). The 2019 proposed budget
reflects a surplus of $307,431 after payment of all operating expenses, principal and interest
owed to the Capital Projects Fund, and $280,701 set aside for capital projects, specifically
bathroom and kitchen renovations that were carryovers from the work started in 2018. The
improvements are offset by increases in rental revenue. Annual rents will increase 5% upon
lease renewals. Timber Ridge is projected to have a fund balance of $1.5 million at the end of
2019.
III. ACTION REQUESTED OF COUNCIL
Staff requests feedback from Council in preparation for the first reading of the 2019 Budget
scheduled for November 20th.
Town of Vail Page 11
November 6, 2018 - Page 28 of
Financial Overview
The Town of Vail 2019 budget proposal presented in this document reflects the town's
vision to be the premier international mountain resort community in a fiscally responsible
manner. The 2019 budget proposal assumes a continuation of high service levels within
a cautiously optimistic economic forecast. Several areas of spending relate directly to
common themes found in both the Council Action Plan and the prior year's Community
Survey results. In addition, some of the budget items requested will help align resources
and equipment to accommodate added service levels associated with newer capital
improvements throughout town.
Historically the town has funded all capital projects through the Capital Projects Fund,
and later through the Real Estate Transfer Tax fund for eligible projects. Since 2007 the
town has been able to utilize funds with the creation of the Vail Reinvestment Authority
district in the Lionshead are and the accompanying Tax Increment Financing (TIF)
revenue that is generated from incremental property taxes collected on new
development. The various sources of funding for capital projects has enabled the town
to cash -fund many projects, however total town reserves of $72.5 million in 2017 will be
reduced to $48.7 million in 2018 upon completion of several projects. Reserves will
decrease to approximately $47.3 million in 2019 based on the current budget proposal.
The town remains debt -free since 2012.
General Fund operations for the proposed 2019 budget will result in a surplus of
$29,929. One-time planning projects for the Civic Area and West Vail master plans
totaling $450,000 are proposed to be paid for out of town reserves. Reserves are also
proposed to be used to bolster special event funding, such as Spring Back to Vail
($300,000), Snow Days ($300,000), and the Colorado Classic ($110,000). The General
Fund fund balance at the end of 2019 is projected at $27.3 million, or 67% of annual
revenues. Council's directive for a minimum level of reserves is 30% of annual
revenues.
REVENUE
The town's 2019 budget is funded by a projected $67.9 million net revenue budget. Net
revenues exclude inter -fund charges and transfers. 2019 projected revenues are with a
decrease of 5.6% from 2018 forecast without the one-time Chamonix sales and Red
Sandstone parking garage contributions. 2019 projected revenues are also a 1.4%
increase from 2017 actual results. The below chart identifies the various sources of
town revenue:
12
November 6, 2018 - Page 29 of
Financial Overview
2019 Budgeted Net Revenue:
$67.9M
Property and
Ownership Tax
8%
Use Tax
3%
Ski Lift Tax and
Franchise Fees
9%
Sales Tax
41%
Real Estate Transfer
Tax
10%
Earnings on
Investments
1%
Transfer from VRA
2%
Charges for Services
3%
Rent, Fines &
Miscellaneous
7%
Licenses and Permits
4%
Intergovernmental
Revenue
6%
Transportation
Centers
8%
LOCAL TAXES: Six revenue sources make up local taxes and generate 69% of the
town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real
estate transfer tax; and franchise fees.
A 4% general sales tax will produce approximately 40% of annual revenue for 2019.
The $27.1 million of sales tax projected conservatively at an increase of 2% from the
2018 forecast and a 5.8% increase from 2017. Sales tax revenue is influenced by a
number of factors including the general economy, tourism and snowfall, special events
and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of
the total generated during the ski season which is defined as November through April.
While the winter season continues to generate the majority of tax collections, summer
growth has outpaced winter for the last two years.
13
November 6, 2018 - Page 30 of
Financial Overview
26.0 ,
25.0 -
24.0 H
22.0 -
20.0
18.0 -
18.0
14.0 -
12.0
10.0 -
8.0
8.0 -
4.0
2.0 -
0.0
Sales Tax Compared with Inflation
•
• •
r� • • •
• • • •
•
• • • •
•
• • • •
•
• • • •
•
• • • •
•
•
NM_
• • •
• • •
• • •
• • •
• • •
• • •
• • •
2008 2009 2010 2011 2012 2013 201i- 2015 2016 2017 2016 2019
ES•tt ES•tt
315.0
300.0
265.0
270.0
255.0
240.0
225.0
210.0
145.0
160.0
185.0
150.0
133.0
120.0
105.0
90.0
75.0
W.0
4.5.0
30.0
15.0
Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee
development and redevelopment of identified blighted areas within the town. The
Authority is funded with incremental property tax collected on redeveloped properties
within the district. The VRA will reimburse the town's Capital Projects Fund for various
capital projects in Lionshead. For 2019 this includes a $1.5M reimbursement for the
Red Sandstone parking structure (a total of $9.3 million is projected to be reimbursed for
that project over the next 5 years beginning in 2018). The VRA reimbursement in 2019
will represent approximately 2.3% of funding available for town spending. In prior years
these funds have provided up to 13% of annual town revenues.
Real Estate Transfer Tax (RETT) is a 1% tax on transfers of property within the Town
of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund
whose use is restricted to parks, recreation, open space, and environmental
sustainability. Real Estate Transfer Tax collections of $6.3 million represent 9% of total
annual revenues. This is flat with the 2018 forecast and flat with 2017.
Property and Ownership Tax of $5.3 million will generate 8% of total revenues for
2019. 2019 revenues are projected to remain flat with 2018 amended based on a non -
assessment year and a recent report from the County Assessor's office. During 2018,
tax revenue was impacted from a reduction in residential taxes due to the Gallagher
Amendment, but was offset by increases in property valuations. The Gallagher
Amendment reduced residential taxes by 9.5%, however residential values increased by
approximately 10%. Commercial properties were assessed at a 50% increase in
valuation, mainly due to new properties coming online and the sale of large commercial
properties. The current base mil levy is 4.69 and typically constitutes 10% of the average
taxpayer's property tax bill. The Gallagher Amendment will impact the town's property
14
November 6, 2018 - Page 31 of
Financial Overview
tax revenues in 2020 by another 10% reduction, or an estimated $540,000 without
offsets from increased property valuations.
In November 2000, Vail's electorate approved lifting the revenue limitation placed on
property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado
voters in 1992. Property values are reassessed every two years, providing potential
increases or decreases in the even years. However, the base mil levy cannot be
increased without a vote.
Construction Use Tax collections are estimated at $2.2 million for 2019, a 12.4%
increase from 2018 amended budget. The estimated 12.4% increase is based on a two-
year average plus an additional estimate for Lion View, Park Meadows and Launch
projects. In November 2007, voters approved the implementation of a 4% construction
use tax effective January 1, 2008. Revenue from this source is allocated to the Capital
Projects Fund.
Ski Lift Tax and Franchise Fees total $5.0 million and $1.1 million, respectively for
2019, representing 9% of the total annual revenue. The town assesses a 4% tax on all
lift access tickets to the Vail ski area. The town also collects franchise fees from all the
major utilities operating in the Town of Vail. The fees are collected and paid by the local
gas, electric, telephone, and cable television companies. The rate is established by
ordinance and is different for each utility type. Lift Tax was projected with a 1.6%
increase over the 2018 amended. All franchise fees are projected based on historical
trends, and are accounted for in the General Fund.
LICENSES AND PERMITS are expected to generate approximately $2.6 million or 4%
of total revenues in 2019, up 23% from the 2018 amended budget. This revenue source
can fluctuate from a few large commercial and residential construction projects. The
2019 projection is based on historical averages plus estimates for the Lion View, Park
Meadows, and Launch projects. Licenses and permits are General Fund revenues with
the exception of the business license fee and recreational amenities fee as described
below.
Construction Fees, which include building permits, electrical, mechanical, and
plumbing permits, design review fees, plan check fees, variances, etc., are the largest
component of the license and permit category. Construction fees alone are budgeted at
$2.1 million in 2019.
The Business License Fee is restricted by ordinance for marketing and special events,
and is recorded in the Marketing Fund. Budgeted revenue for 2019 of $278,000 is a
decrease of 28% from the original 2018 budget due to a change in regulation converting
Short Term Rental (STR) activity from a business license to a unique registration. With
that change in 2018, the fee for an STR registration was reduced to $150 from the prior
business license fee of $325.
INTERGOVERNMENTAL REVENUE supplies 6%, or $4.3 million of total revenue and
includes federal and state grants, county sales tax, county road and bridge tax, highway
users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained
from the contributing agencies or estimated based on trends. Federal and state grants
are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending
15
November 6, 2018 - Page 32 of
Financial Overview
upon their purpose. Lottery revenue is recorded in the RETT Fund and all other
intergovernmental revenue goes to the General Fund.
The E911 Authority Board is a conduit managed by Eagle County to fund emergency
communications from the surcharges it collects on phone bills. In 2019 the E911 board
will contribute a total of $803,953 for salary and benefits for the equivalent of two
dispatch supervisors, six dispatchers and a systems engineer in the Vail
Communications Center.
County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales
tax levied by Eagle County. This payment is pursuant to an enabling ballot question
approved by the voters and applies to all of the towns within the county. Collections
budgeted for 2019 total approximately $866,560.
County Road & Bridge The town collects a portion of the county's mil levy for road and
bridge based upon Colorado State Statutes. County road and bridge revenue for 2019
was budgeted based on the prior two year history, at approximately $706,000. This
revenue is dependent upon what Eagle County sets for a road and bridge mil levy and
the assessed valuation for the town.
Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based
upon the town's miles of roads in proportion to other municipalities in the state. This
revenue of $220,000 is budgeted flat with 2018 budget based on information provided by
the Colorado Municipal League.
TRANSPORTATION CENTERS located at Lionshead and in the Vail Village, the
parking structures generate 8% of total revenues and are budgeted at $5.4 million for
2019. This is a 3.9% increase from 2018 forecast and a 10.7% increase from 2017
actuals (a lower than average year). Daily parking fees and parking passes during ski
season are the largest sources of this revenue. This budget proposal includes an
estimate for overnight summer parking based on 2018 experience and a nominal
amount of pass sales for the new Red Sandstone structure.
CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest
sources in this category include dispatching contracts and a contract with the Colorado
Department of Transportation (CDOT) for maintenance of the frontage roads.
EARNINGS ON INVESTMENTS currently generate less than 1% of the annual
revenues. The town's investment policy priority is safety, followed by liquidity and then
return.
EXPENDITURES
The town's expenditure budget for 2019 is $71.8 million excluding inter -fund transfers
and charges. This is a 39.3% decrease from the 2018 amended budget, mainly due to a
decrease in capital projects spending. 2018 included large capital projects such as the
construction of the Red Sandstone parking garage ($14.7M), final bills for the Chamonix
housing development ($4.1M), repairs to Slifer Plaza ($4.4M) and the replacement of
seven electric buses ($3.2M).
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November 6, 2018 - Page 33 of
Financial Overview
Seventy percent of the expenditures are to provide municipal services and thirty percent
to fund capital improvements.
Where the Money Goes
2019 Budgeted Expenditures $71.8M
Municipal
Services
69.6%
Capital
Improvements
30.4%
Debt Service
0.0%
Within municipal services, 27% of spending is for public safety, including 11.5% for the
Vail Police Department, 5% for Vail Public Safety Communications (which is county-
wide) and 10.5% for Fire prevention and suppression. Fourteen percent of the total is
spent on transportation and parking, which includes the free bus system and free and
paid parking in the parking structures and at the Ford Park softball and soccer fields.
Public Works and Streets account for 11% of spending. This includes daily repairs and
maintenance of the town's infrastructure and support of special events, but not new
capital or items that extend the life of existing capital. Facility and fleet maintenance at
9% includes daily repairs and maintenance of town -owned buildings and equipment and
operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but
again not new capital or items that extend the life of existing capital.
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November 6, 2018 - Page 34 of
Financial Overview
Where the Money Goes
Municipal Services by Area
Employee Housing
Facilities & Fleeter
Maintenance
9%
Parks & AI PP I
4%
Public Works &
St re ets
11% }] Administrative
Services & Risk
Contributions, r Management
Marketing, & Special __Community 10%
Events Library Development
S% 2% 10%
Police
11%
EHOP Program
2%
Public Safety
Communications
5%
',Town Officials
4%
Another way to look at how the town spends its money is to look at expenditures by
category. The major categories within municipal services are Salaries; Benefits;
Contributions, Marketing and Special Events; and Operating, Maintenance and
Contracts (All other Operating Expenses). Salaries, which represent about half the total
expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and
special pay categories. Benefit costs include: health insurance, disability coverage,
worker's compensation, pension, life insurance, unemployment, Medicare and wellness
or ski pass package. Contributions, Marketing, and Special Events include the funding
provided by the town to local non-profit and marketing organizations as well as the
Commission on Special Events. This category does not include marketing expenditures
of the Vail Local Marketing District, which are reported separately. Included in the
category of operating, maintenance and contracts are: utilities; property and liability
insurance premiums; fuel and parts for vehicles; other professional fees; repairs and
maintenance for facilities and equipment; office and general operating supplies; and
operating leases and rentals.
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November 6, 2018 - Page 35 of
Financial Overview
Where the Money Goes
Municipal Services by Category
Benefits
18%
Contributions,
Marketing,
Special Events
8%
Salaries
All Other
Operating
Expenses
27%
The town's staff includes three basic categories of employees: 1) full-time regular, 2)
fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff
positions are fully funded by the town, generally work 40 hours per week, and have a full
benefits package. Fixed -term and/or externally funded positions may be full or part-time
with negotiated benefits and are filled for a period of time determined by workload and/or
contract or until external funding is no longer available. Part-time employees work 30
hours a week or less and seasonal employees work 40 hours a week, but less than half
a year in a position. The town reports staffing in terms of full-time equivalents or FTE's
to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a
year. For example, a part-time employee working 20 hours equates to .5 FTE and a
seasonal employee working four months a year equates to .33 FTE.
19
November 6, 2018 - Page 36 of
Financial Overview
35C -
300
250
200 -
15C
100
50
BUDGETED POSITIONS BY TYPE
(Full-time Equivalent Positions)
0 ti
2010 2011 2012 2013 2014 2015 2015 2017 2018 2019
OFull-Time Regular Base Force
•Seasonal and Part -Time Positions OFixed-Term and Externally Funded Positions
The town's operations are supported by 319.92 full time equivalent (FTE) positions in
2019, up 6.0 from 2018. Of these, 282.13 are full-time regular employees. Included in
the requested head count are 2018 catchups for a fulltime asset manager (1.0 FTE) in
addition to a fulltime parking equipment technician/irrigation technician converted to
fulltime parking technician (0.5). Backfill of the irrigation technician is proposed to be
paired with the addition of a maintenance worker (0.5 FTE) to alleviate scheduling
issues. The 2019 budget also proposes a placeholder for an Innovation Officer (1.0 FTE)
to explore emerging technologies and innovation within the organization and a part time
electrical inspector (0.5 FTE) to be offset by savings from contract inspection services.
The 2019 budget proposes to convert a fixed term Water Quality Coordinator into a
permanent position, resulting in no net increase to headcount. The headcount chart also
reflects the addition of a fulltime School Resource Officer to be funded 70% by the Vail
Mountain School to be utilized by the local schools. The remaining 30% of this position
will be utilized by the town during summer to help with special events coverage. Other
shifts in headcount include a seasonal maintenance worker for increased maintenance
at Red Sandstone parking structure, the conversion of a seasonal wildland lead
firefighter to a fulltime wildland lead/prevention inspector (0.5 FTE), and the conversion
of a part-time police administration technician to fulltime (0.5 FTE).
SALARY AND WAGES
The 2019 budget includes funding for performance based merit increases for full-time
employees (up to 4%). In 2018 Council authorized an independent comprehensive
review of the town's compensation plan which resulted in the recommendation to make
some adjustments for below market ranges. The estimated cost to implement these
adjustments is $185,000 (less than 1% of the salary budget) and is included in the
proposed 2019 budget.
20
November 6, 2018 - Page 37 of
Financial Overview
BENEFIT COSTS
Employee benefits are projected at $8.7 million, representing 40.62% of base salary
expense for 2019. For full-time employees, benefits average 40.70% of salary and for
seasonal employees covered by the town's healthcare, benefits average 39.6% of
wages. Seasonal employees without healthcare have a benefits rate of 7.8% of wages.
These cost estimates include the impact of the Affordable Care Act.
The largest single component of benefit cost is health insurance at 51%. The town is
self-insured and has stop -loss coverage from an outside insurer to protect against
significant claims. Coverage is offered to full-time employees and their dependents.
Health care expenditures are recorded through the Health Insurance Fund.
The next largest component of the benefits cost is employee pension comprising 35% of
the total benefits. The town's full-time pension plan contribution ranges from 11.15% to
17.15% of salary, depending on length of service. Seasonal and part-time employees
receive a 1.5% contribution. The contribution for full-time employees is somewhat
higher than most private sector employers because town employees are not part of the
Social Security system.
Medicare
3%
Pension
35%
Wellness Benefit
2%
Worker's
Compensation
Insurance Life, Disability,
4% and
Unemployment
Insurance
5%
Benefits Costs
2019 $8.7M
F111114111141111
Health Insurance
51%
CAPITAL IMPROVEMENT PROGRAMS
The capital improvement programs include purchases of property and equipment and
improvements or capital maintenance that extend the asset's useful life. The majority of
capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT)
Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are
21
November 6, 2018 - Page 38 of
Financial Overview
purchased from the Heavy Equipment Internal Services Fund. The Facility Maintenance
and Parking Structure capital maintenance projects are included in the Capital Projects
Fund. The town prepares a five-year capital plan for the Capital Projects and RETT
Funds.
The capital improvements program reflects the town's vision to be "the premier
international mountain resort community." Total Capital Improvement Programs from
both the Capital Projects Fund and RETT Fund are proposed at $21.4 million in 2019.
Real Estate Transfer Tax Fund Projects
Annual operating costs in the RETT fund are proposed at $3.4 million. Capital project
expenditures are proposed at $4.4 million and include: Vail Valley Drive path extensions
from Ford Park to the east intersection of Ptarmigan and Vail Valley Drive, Design for the
reconstruction of the nature center, continuation of water quality improvements and
stream bank mitigation of Gore Creek, construction of a shelter at Ford Park softball
fields, and a pilot program at Buffher Creek Park to reduce turf grass. Additional details
are shown in the Real Estate Transfer Tax Fund Five -Year Projection.
Capital Project Fund Projects
Noteworthy projects for 2019 include: Annual capital maintenance of town facilities,
parking structures, technology and streets totaling $4.0M; $115.1K in vehicle expansions
including a building inspector vehicle, town engineer vehicle, and a Police Chief vehicle);
$77.9Kfor moveable barricades and an accompanying trailer and to provide barriers for
vehicle entry into event areas; $1.5M transfer to the Housing Fund for the Vail INDEED
program; $2.0M for the second phase of the data center upgrades and remodel; $8.0M
for the first phase of the expansion and remodel of the Public Works shop complex„
replacement of Bridge Road bridge ($450K); installation of a snowmelt system at East
Meadow Drive ($750K); and drainage improvements in East Vail ($400K). During 2019,
the VRA will reimburse the Capital Projects Fund $1.5M for the Red Sandstone parking
structure. This will be reimbursed over the next five years totaling $9.3 million. Additional
details are shown in the Capital Projects Fund Five -Year Projection.
Housing Fund
The Housing Fund was created in 2017 and is reported on a budget basis only to track
town housing programs. The Housing Fund is funded by Employee Housing Fee -in -Lieu
collections and transfers from the Capital Projects Fund. The 2019 budget includes
$1.5M transfer from the Capital Projects Fund for the purchase of deed restrictions.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to the departments based on their use of the
vehicles and equipment. The Heavy Equipment Fund (HEF) includes $937,800 to
purchase various replacement vehicles and equipment in 2019. The vehicles are
scheduled to be replaced at determined intervals. Funding for the HEF consists of
charges to departments using the equipment and sales or trade-ins of old equipment.
Timber Ridge Enterprise Fund
The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the
property under a ground lease to Lion's Ridge Apartment Homes with no lease payment
for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for
the western half of the property (96 units, with 54 units under master lease to Vail
22
November 6, 2018 - Page 39 of
Financial Overview
Resorts). The 2019 proposed budget reflects a surplus of $307,431 after payment of all
operating expenses, principal and interest due to the capital projects fund, and $280,701
set aside for capital projects, specifically bathroom and kitchen renovations that were
carryovers from the work started in 2018. Timber Ridge is projected to have a fund
balance of $1.5 million at the end of 2019.
FUND BALANCES
Projected fund balances for all funds at 12/31/19 are $47.3 million compared to $48.7
million projected for the year ending 12/31/18. The ending fund balance of the General
Fund is projected at $27.3 million, representing 67% of annual revenues. It is
recommended that the General Fund be at least 30% of the budgeted revenues. The
Capital Projects Fund and RETT Fund are projected to have ending fund balances of
$11.2M and $1.4K, respectively at the end of 2019.
BONDED DEBT
During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for
public improvements in Lionshead. Two series of bonds were issued to take advantage
of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy
paid by the federal government. Using the BABs will save the VRA approximately
$700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the
Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a
final maturity of 2030. Annual debt service of approximately $1.1 million is paid by
incremental property taxes collected within the district.
23
November 6, 2018 - Page 40 of
Major Revenue Analysis
2019 Proposed Budget
24
November 6, 2018 - Page 41 of 469
% from 2017
% from Forecast
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2018
2019
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Amended
Forecast
Proposed
Comments
General Sales Tax
16,913,338
17,676,115
19,581,414
20,046,455
21,999,999
23,881,130
25,141,932
25,763,244
25,591,483
26,046,000
26,545,000
27,080,000
2019 proposed at a 2.0% increase from 2018 forecast, or 5.8% increase from 2017 actuals; YTD
collections as of September are up 6.8% from 2017; 2018 forecast would end the year up 5.3% from
2017. Forecast is based on YTD actuals plus remainder of year at 2017 levels.
-13.8%
4.5%
10.8%
2.4%
9.7%
8.6%
5.3%
2.5%
-0.7%
1.8%
3.7%
2.0%
RETT Tax
2,513,481
6,950,701
4,403,706
5,452,937
4,725,589
6,849,449
6,965,617
6,843,356
6,313,611
6,100,000
6,300,000
6,300,000
2019 flat with 2018 forecast (5 year average annual growth is 3.2%)
-72.4%
176.5%
-36.6%
23.8%
-13.3%
44.9%
1.7%
-1.8%
-7.7%
-3.4%
-0.2%
0.0%
Parking Revenue
4,975,795
5,037,042
4,023,940
3,453,836
4,170,065
4,528,137
4,948,993
5,230,062
4,902,756
5,147,900
5,222,900
5,426,000
2019 based on 2016 actuals (2017 was lower than normal); 2019 also includes summer parking
5.7%
1.2%
-20.1%
-14.2%
20.7%
17.9%
9.3%
5.7%
-6.3%
5.0%
6.5%
3.9%
based on 2018 actuals and a nominal amount of pass sales at Red Sandstone structure
Property & Ownership Tax
4,506,491
4,951,386
5,031,770
4,157,279
4,227,966
4,358,411
4,389,241
4,911,842
4,940,193
5,300,000
5,300,000
5,300,000
Based on preliminary assessor's data; valuations up less than 1 %; net tax flat
4.6%
9.9%
1.6%
-17.4%
1.7%
0.1%
0.7%
11.9%
0.6%
7.3%
7.3%
0.0%
In 2020, the town will experience another impact from Gallagher, estimated at $540K reduction
Lift Tax Revenue
3,048,011
3,357,717
3,529,125
3,433,686
4,007,908
4,351,624
4,763,956
5,032,970
4,708,765
4,944,200
4,944,200
5,025,000
2019 proposed at a 1.6% increase from 2018 and a 6.7% increase from 2017 actuals
-7.0%
10.2%
5.1 %
-2.7%
16.7%
15.1%
9.5%
5.6%
-6.4%
5.0%
5.0%
1.6%
Assuming an average winter season rather than the lackluster performance of 2017.
Construction Fees
1,341,731
1,272,606
985,377
1,333,681
1,404,928
2,608,807
1,949,884
1,552,569
1,628,471
1,619,321
2,567,060
2,061,207
2019 is a 19.7% decrease from 2018 forecast, based on 5 year average plus Launch, Park Meadows
-64.7%
-5.2%
-22.6%
35.3%
5.3%
4.4%
-25.3%
-20.4%
4.9%
-0.6%
57.6%
-19.7%
and Lion View projects; 2018 YTD collections of $2.5M is trending up 77% from prior year
Construction Use Tax
713,582
1,103,119
721,002
1,221,734
1,360,585
1,803,853
2,220,168
1,688,841
1,740,754
1,975,900
3,800,000
2,220,000
2019 based on two year average plus estimated collections from Lion View, Park Meadows
17.3%
54.6%
-34.6%
69.4%
11.4%
0.2%
23.1%
-23.9%
3.1%
13.5%
118.3%
-41.6%
and Launch projects; 2018 inlcluded $1.9M from Vail Health project
Other Taxes
1,545,535
1,711,350
1,806,708
1,672,112
1,735,016
1,829,591
1,886,347
1,812,997
1,803,508
1,878,472
1,921,000
1,878,560
County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc.
-6.0%
10.7%
5.6%
-7.4%
3.8%
5.6%
3.1%
-3.9%
-0.5%
4.2%
6.5%
-2.2%
Federal / County Grants
203,765
3,785,144
1,596,040
916,067
82,630
474,399
152,193
184,827
169,883
1,633,406
1,633,406
695,000
2018 includes $700K CDOT Water Quality "TAP" grant; $675K bus grants and $135K state grant
N/A
1757.6%
-57.8%
-42.6%
-91.0%
-45.6%
-67.9%
21.4%
-8.1%
861.5%
861.5%
-57.5%
for water quality improvements at PW Shops
2019 federal grant for buses and ERWSD share of Dowd Junction path reconstruction
Earnings on Investments
460,234
330,216
539,541
492,015
426,975
674,027
271,896
191,992
563,885
217,698
217,698
364,981
Based on available fund balance and investment returns assumed at 1.0%
-75.0%
-28.3%
63.4%
-8.8%
-13.2%
57.9%
-59.7%
-29.4%
193.7%
-61.4%
-61.4%
67.7%
Rental Income
912,090
862,151
895,872
832,134
918,691
1,044,463
1,028,950
1,019,509
1,027,199
1,064,138
1,064,138
1,092,352
Includes Donovan Pavillion at $330K; employee housing rentals and parking structure leases
-4.0%
-5.5%
3.9%
-7.1%
10.4%
24.2%
-1.5%
-0.9%
0.8%
3.6%
3.6%
2.7%
E911 and Interagency Dispatch
1,904,572
1,908,591
1,958,581
1,915,218
1,982,170
1,931,359
1,896,010
1,918,590
2,008,451
2,042,068
2,042,068
2,158,436
Funding by E911 Authority Board and participating agencies
14.9%
0.2%
2.6%
-2.2%
3.5%
-2.6%
-1.8%
1.2%
4.7%
1.7%
1.7%
5.7%
2019 Red Sandstone parking garage
Vail Reinvestment Authority Transfers
-
1,070,365
7,125,196
5,354,864
1,842,286
3,049,280
2,757,637
3,546,063
4,179,718
4,202,023
4,202,023
1,550,000
N/A
565.7%
-24.8%
-65.6%
65.5%
-9.6%
28.6%
17.9%
0.5%
0.5%
-63.1%
Sale of Chamonix Housing Units
-
17,693,900
17,693,900
-
Project Reimbursment Red Sandstone
-
5,800,000
5,800,000
-
$4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structure
All Other Revenue
4,885,916
7,957,308
6,463,634
4,725,743
4,725,539
7,522,484
9,577,305
7,783,483
7,358,044
6,188,318
6,188,318
6,752,633
In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare
-24.8%
62.9%
-18.8%
-26.9%
0.0%
59.2%
27.3%
-18.7%
-5.5%
-15.9%
-15.9%
9.1%
premiums, license revenue, administration fees collected from VLMD and RETT and other charges
for service such as out of district fire response and Police contracted services. It may also include
use of Traffic Impact fees or Holy Cross Community Enhancement Funds
Total Revenue
% compared to Prior Year
43,924,542
57,973,811
58,661,907
55,007,762 53,610,347
64,907,014
67,950,130
67,480,345
66,936,720
91,853,343
95,441,710
67,904,168
-24.3%
32.0%
1.2%
-6.2%
-2.5%
21.1%
4.7%
-0.7%
-0.8%
37.2%
42.6%
-28.9%
-5.6%
Without one-time Chamonix sales & RSES reimbursement & Fed'I grants
24
November 6, 2018 - Page 41 of 469
Staffing Discussion
The budgetary impacts of staffing are reflected in various parts of this entire budget document. In an
effort to centralize the conversation, the below is a list of talking points that we will present for
discussion. Ultimately, staff is requesting Council's feedback on these proposed items prior to the
ordinance readings.
1. Performance-based Merit
During the September 18th meeting, Council supported a 4% percent merit increase for the 2019
budget. A 4% merit increase is proposed to prevent a decline in market competitiveness and to
continue as an average payer for most employment categories.
Below is a comparison of budgeted merit increases compared to actual merit increases:
2. Compensation Study
Earlier and as part of the 2018 budget, Council authorized an independent comprehensive review
of the town's compensation plan. The overall summery report showed that most pay ranges for the
town are at market (+/-5% of market average). However some adjustments were needed to
address below market ranges. The estimated cost to implement these adjustments is
$185,000 (less than 1% of the salary budget) and is included in the proposed 2019 budget.
3. Enhancement of wellness benefit
As pay is only one tool used to attract, retain, and motivate employees, staff also formed a Great
Place to Work committee to identify strategies to ensure the town is an employer of choice. One
of the recommendations of the committee was to equalize the current wellness benefit, which
reimburses full time employees for a Vail ski pass (up to $700), an athletic club membership (up to
$450), or cash ($100). Taking effect in November 2019 (as a 2020 benefit), staff recommends
converting this program to one that will equalize the wellness benefit by giving the same flat
amount to each full time employee as a reimbursement for expenses relating to the
improvement of overall employee health and wellness. Included in the 2019 budget is a
placeholder of $137,500 to launch and administer this program. The full year cost of the program
is estimated at $275,000 compared with $190,000 budgeted in 2018. During 2019 staff will fully
define the program terms and eligibility requirements.
4. Headcount Requests
A total of 5 FTEs are requested for inclusion in the 2019 Budget. One additional FTE was already
in the 2018 budget with funding, but no headcount (Asset Manager). Please refer to pages 25
and 26 for a list of the requests and a ten year history of headcount. The headcount requested
ties directly to work plans based on the goals listed in the Council Action Plan.
5. Healthcare
The town has been able to stabilize the annual ups and downs of healthcare claims experience
coupled with increases in cost. Both the employee and town departments will see an increase in
cost, but by using some of the reserves built up during 2013 — 2016, the increase will be less
dramatic.
The total increase to the town's cost for all benefits in 2019 is 6% from 2018 budget.
November 6, 2018 - Page 42 of
2014
2015
2016
2017
2018 YTD
Budgeted
3.0%
4.0%
5.0%
4.0%
4.0%
Actual
2.9%
2.7%
3.7%
3.7%
2. Compensation Study
Earlier and as part of the 2018 budget, Council authorized an independent comprehensive review
of the town's compensation plan. The overall summery report showed that most pay ranges for the
town are at market (+/-5% of market average). However some adjustments were needed to
address below market ranges. The estimated cost to implement these adjustments is
$185,000 (less than 1% of the salary budget) and is included in the proposed 2019 budget.
3. Enhancement of wellness benefit
As pay is only one tool used to attract, retain, and motivate employees, staff also formed a Great
Place to Work committee to identify strategies to ensure the town is an employer of choice. One
of the recommendations of the committee was to equalize the current wellness benefit, which
reimburses full time employees for a Vail ski pass (up to $700), an athletic club membership (up to
$450), or cash ($100). Taking effect in November 2019 (as a 2020 benefit), staff recommends
converting this program to one that will equalize the wellness benefit by giving the same flat
amount to each full time employee as a reimbursement for expenses relating to the
improvement of overall employee health and wellness. Included in the 2019 budget is a
placeholder of $137,500 to launch and administer this program. The full year cost of the program
is estimated at $275,000 compared with $190,000 budgeted in 2018. During 2019 staff will fully
define the program terms and eligibility requirements.
4. Headcount Requests
A total of 5 FTEs are requested for inclusion in the 2019 Budget. One additional FTE was already
in the 2018 budget with funding, but no headcount (Asset Manager). Please refer to pages 25
and 26 for a list of the requests and a ten year history of headcount. The headcount requested
ties directly to work plans based on the goals listed in the Council Action Plan.
5. Healthcare
The town has been able to stabilize the annual ups and downs of healthcare claims experience
coupled with increases in cost. Both the employee and town departments will see an increase in
cost, but by using some of the reserves built up during 2013 — 2016, the increase will be less
dramatic.
The total increase to the town's cost for all benefits in 2019 is 6% from 2018 budget.
November 6, 2018 - Page 42 of
6. Housing Stipend / Allowance
Staff is requesting a placeholder of $200,000 to pursue a housing stipend or allowance for
eligible employees. While a proposed program has not been defined, other local organizations
have provided some solid examples of housing assistance methods successfully resulting in
employee retention and employees living nearby. Eagle River Water & Sanitation District
(ERWSD) has 50% of employees residing in district-owned units. The other 50% either
receives a $300/month housing allowance or has participated in other housing programs such
as down payment assistance. As a result, 100% of their employees live in Eagle County.
Colorado Dept. of Transportation (CDOT) provides a housing stipend of $500/month for
employees in Summit, Eagle, Garfield and Pitkin counties. Pitkin County provides a housing
stipend of $125/month. Town of Aspen has 50% of employees in either deed restricted
housing or in their rental inventory. The Town of Breckenridge manages a down payment
assistance program plus access to 900 deed restricted units for rent.
November 6, 2018 - Page 43 of
Full-time Regular Positions
Innovation Officer
Asset Manager
Electrical Inspector
Wildland Lead/Fire Prevention Inspector
Water Quality Coordinator
Parking Equipment Technician
Maintenance Worker
Police Administrative Technician
Town of Vail 2019 Proposed Budget
Summary of Changes in Personnel
From 2018 Original Budget to 2019 Proposed Budget
Comments
1.00 Proposed placeholder for Innovation Officer
1.00 2018 catchup of full time asset manager
Part time electrical inspector to be offset by savings from contract inspections
services
Conversion of seasonal wildland lead firefighter to fulltime wildland lead/fire
prevention inspector (see offset in seasonal positions below)
Conversion of Water Quality Coordinator into a permanent position (see offset in
fixed -term positions below)
2018 catchup of fulltime parking equipment tech/irrigation tech converted to fulltime
0.50 parking equipment tech; Backfill of 0.5 FTE irrigation tech to be paired with added
maintenance worker (See maintenance worker below)
0.50 Add maintenance worker to be paired with irrigation tech above
Conversion of part-time police administrative technician to fulltime (partial grant
funding)
0.50
1.00
1.00
0.50
Total Full-time Regular Positions:
6.00
Full-time Externally Funded Positions
School Resource Officer
1.00 Add fulltime School Resource Officer to be funded 70% by Vail Mountain School
Total Full-time Externally Funded Positions:
1.00
Fixed -Term Positions
Water Quality Coordinator
(1.00) Conversion of Water Quality Coordinator into a permanent position (see offset in
fulltime positions above)
Total Fixed -Term Positions:
(1.00)
Seasonal Positions
Wildland Lead
Maintenance Worker
(0.50) Convert seasonal wildland lead firefighter to fulltime wildland lead/fire prevention
inspector (see offset in fulltime positions above)
0.50 Add winter seasonal maintenance worker for increased maintenance at Red
Sandstone Elementary School parking facility
Total Seasonal Positions:
Total Changes to FTE Count:
6.00
25
November 6, 2018 - Page 44 of 469
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Department 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
2019
Positions
Change
Full -Time Regular Positions - Funded by TOV
Town Officials 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 1.00
Administrative Services 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 29.60 29.60 0.00
Community Development
Fire
Police and Communications
Library
Public Works, Streets & Roads, Landscaping
Transportation & Parking
Fleet Maintenance
Facility Maintenance
15.85 14.85 13.85 13.85 12.85 13.85 12.85 14.00 15.00 16.50 1.50
24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 36.50 37.50 1.00
55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 57.25 57.75 0.50
6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00
30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 41.80 43.30 1.50
31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 47.00 47.50 0.50
12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 12.00 12.00 0.00
20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00 0.00
Total Full -Time Regular
222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 266.13 272.13 6.041
Fixed Term Employees
Administrative Services
0.50 1.00 1.00 1.00 1.00 0.00
Community Development 0.50 - 1.00 1.00 (1.00)
Fire - 0.00
Police and Communications 1.00 1.00 0.00
Public Works, Streets & Roads, Landscaping 1.50 0.00
Capital Projects 0.50 0.50 0.00
Document Imaging 1.00 1.00 1.00 1.00 1.00 0.00
(Total Fixed -Term
3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 (1.00)
Externally Funded Employees
Police and Communications
10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 1.00
ITotal Externally Funded
10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 1.00
Total Full -Time Employees
235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 276.13 282.13 6.00
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Services 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 2.29 2.29 0.00
26
November 6, 2018 - Page 45 of 469
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Department 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Community Development 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00
Fire 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 3.00 2.50
Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 2.40 2.40
Public Works/ Streets & Roads/Landscaping 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 8.66 9.16
Transportation & Parking
Fleet Maintenance
Facility Maintenance
2019
Positions
Change
0.00
(0.50)
0.00
0.00
0.50
27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 20.52 20.52 0.00
0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00
1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.00
Total Seasonal / Part -Time
53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 37.79 37.79 0.00
All FTE's (Full -Time Equivalents)
Town Officials 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 1.00
Administrative Services 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 32.89 32.89 0.00
Community Development 16.35 14.85 14.10 14.10 13.10 14.10 12.85 15.00 16.00 16.50 0.50
Fire 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 39.50 40.00 0.50
Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00
Patrol 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 28.00 29.00 1.00
Investigation 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 0.00
Records 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 4.25 4.75 0.50
Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00
Police and Dispatch Total 65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 65.25 66.75 1.50
Library 8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 8.95 8.95 0.00
Public Works, Streets & Roads 42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 50.46 52.46 2.00
Transportation & Parking 58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 67.52 68.02 0.50
Fleet Maintenance 12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 12.00 12.00 0.00
Facility Maintenance 21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 17.92 17.92 0.00
Capital Projects / Fixed Term
(Total FTE's
1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 0.00
288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 313.92 319.92 6.00
27
November 6, 2018 - Page 46 of 469
Town of Vail
Employee Benefits
2017 2018 2019
Actual % Salary Budget % Salary Proposed % Salary
Full -Time Regular Employees
Fee Based
Health Insurance 3,296,134 19.03% 3,758,200 19.45% 3,936,000 19.93%
Group Term Life, Disability & Accidental Death 212,085 1.22% 242,500 1.26% 243,313 1.23%
Wellness Benefit 97,974 0.57% 114,000 0.59% 13,000 0.07%
Lifestyle Account - - 137,500 0.70%
Sworn Officer Death and Disability Insurance 111,971 0.65% 118,000 0.61% 133,046 0.67%
Subtotal Fee Based 3,718,164 21.47% 4,232,700 21.91% 4,462,859 22.60%
Payroll Based
Pension Contribution 2,590,725 14.96% 2,890,473 14.96% 2,959,121 14.99%
Medicare 242,040 1.40% 258,166 1.34% 264,330 1.34%
Workers' Compensation Insurance 301,972 1.74% 285,000 1.48% 291,200 1.47%
Unemployment Compensation Insurance 55,706 0.32% 58,000 0.30% 59,200 0.30%
Subtotal Payroll Based 3,190,443 18.42% 3,491,639 18.07% 3,573,851 18.10%
Total Full -Time Benefits 6,908,607 39.89% 7,724,339 39.98% 8,036,710 40.70%
Part -Time and Seasonal Employees
Fee Based
Wellness Benefit
Wellness Benefit - Boards
Mini -Med Program
Health Insurance
46,848 2.55% 56,000 3.53% 45,000 2.78%
9,100 0.50%
9,100 0.57% 9,100 0.56%
435,294 23.68% 326,800 20.62% 514,000 31.73%
Payroll Based
Pension Contribution 26,649 1.45% 23,777 1.50% 24,298 1.50%
Medicare 27,826 1.51% 22,984 1.45% 23,488 1.45%
Workers' Compensation Insurance 32,042 1.74% 20,000 1.26% 20,800 1.28%
Unemployment Compensation Insurance 5,911 0.32% 4,755 0.30% 4,860 0.30%
Subtotal Payroll Based 92,428 5.03% 71,516 4.51% 73,446 4.53%
Total Part -Time and Seasonal Benefits 583,670 31.76% 463,416 29.24% 641,546 39.60%
Total Benefits - All Employees 7,492,277 39.11% 8,187,755 39.16% 8,678,257 40.62%
28
November 6, 2018 - Page 47 of
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2017 2018 2018 2018 2019
Actual Original Amended Forecast Budget
Revenue
Local Taxes: $ 25,591,483 $ 26,046,000 $ 26,046,000 $ 26,545,000 $ 27,080,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38
Sales Tax 15,831,698 16,149,000 16,149,000 16,458,000 16,790,000
Property and Ownership 4,940,193 5,300,000 5,300,000 5,300,000 5,300,000
Ski Lift Tax 4,708,765 5,212,600 4,944,200 4,944,200 5,025,000
Franchise Fees, Penalties, and Other Taxes 1,108,497 1,151,137 1,151,137 1,151,137 1,142,925
Licenses & Permits 1,763,740 1,747,787 1,747,787 1,747,787 2,343,328
Intergovernmental Revenue 2,308,333 1,980,972 2,214,475 2,261,000 1,977,104
Transportation Centers 4,902,759 5,388,000 5,147,900 5,222,900 5,426,000
Charges for Services 961,364 922,264 922,264 922,264 1,016,123
Fines & Forfeitures 258,095 254,156 254,156 254,156 245,563
Earnings on Investments 208,433 131,000 131,000 131,000 200,000
Rental Revenue 1,027,199 1,064,137 1,064,137 1,064,138 1,092,352
Miscellaneous and Project Reimbursements 276,015 180,000 181,000 181,000 254,000
Total Revenue 38,295,091 39,481,053 39,207,056 39,637,582 40,812,395
Expenditures
Salaries 17, 362, 556 18,794,352 19,079,547 18,679,548 19,240,166
Benefits 6,227,606 6,767,047 6,842,457 6,842,457 7,194,885
Subtotal Compensation and Benefits 23,590,162 25,561,399 25,922,004 25,522,005 26,435,051
Contributions and Welcome Centers 313,288 266,755 270,755 270,755 285,695
All Other Operating Expenses 7,109,606 8,174,209 8,308,573 8,308,573 8,361,434
Heavy Equipment Operating Charges 2,254,344 2,385,076 2,385,076 2,385,076 2,497,629
Heavy Equipment Replacement Charges 676,259 725,926 725,926 725,926 755,279
Dispatch Services 659,571 659,608 659,608 659,608 669,590
Total Expenditures 34,603,230 37,772,973 38,271,942 37,871,943 39,004,678
Revenue Over (Under) Expenditures 3,691,861
1,708,080 935,114
1,765,639 1,807,717
Transfer to Marketing & Special Events Fund
(1,702,790) (1,682,188)
(1,916,120) (2,176,120) (2,487,788)
Planning Projects
Civic Area/Dobson Master Plan (125,000) (125,000) (125,000) (125,000)
West Vail Master Plan (350,000) (350,000) (350,000) (325,000)
Total Expenditures 1,989,071 (449,108) (1,456,006) (885,481) (1,130,071)
Surplus Net of Transfers & New Programs
Beginning Fund Balance
1,989,071 (449,108)
(1,456,006) (885,481) (1,130,071)
27,300,260 27,651,283 29,289,331 29,289,331 28,403,850
Ending Fund Balance $ 29,289,331 $ 27,202,175 $ 27,833,325 $ 28,403,850 $ 27,273,779
As % of Annual Revenues
EHOP balance included in ending fund balance - not
spendable
76% 69% 71% 72% 67%
$ 690,000 $ 690,000 $ 690,000 $ 890,000 $ 690,000
29
November 6, 2018 - Page 48 of
A
B
C
D
D1
D1
D2
D3
D4
D5
E
F
F
G
H
J
K
K
L
M
N
0
P
Q
R
S
T
U
V
W
X
X
Y
2019 Council Contribution Request Spreadsheet
TOWN OF VAIL FUNDING REQUEST
a
2018
2018 Council -Approved
Cash
SIGNATURE EVENTS (VAILBRAND) *2018 Non-appli(
Bravo! Colorado
New York Philharmonic
Philadelphia Orchestra
Vienna- Berlin
Opera and Tosca
Academy of St. Martin in the Fields
Commissioning Project (New Works Project)
Donovan Chamber Music Series (Uncorked)
Classically Uncorked
Silver Oak & Twomey Series
National Repertory Orchestra
Vail Jazz Festival
Vail Valley Foundation
Vail International Dance Festival
Vail International Dance Festival- Podcast
Hot Summer Nights
Whistle Pig
Summer Go Pro Mtn Games
GRFA Video Board- Capital
Burton US Open
Fireworks Funding
Laser/Drone Show
TOTALSIGNATURE EVENTS
DESTINATION EVENTS
VVF: Colorado Classic
Spring Back
Snow Days
TOTAL DESTINATION EVENTS
Donovan for 6 days (36,000)
SERVICES (Add Note in 2017 notes that this does not
Colorado Ski Museum: Operating
Betty Ford Alpine Garden: Operating
Betty Ford Alpine Garden: Capital Request
Bright Futures Foundation
Eagle River Watershed Council
EGE Air Alliance
High Five Access Media (TV5)
Eagle Valley Childcare
Eagle Valley Land Trust
VVF: Vail Valley Athlete Commission
Children's Garden of Learning
Vail Mountain Bike Association
Eagle River Youth Coalition
Friends of Mountain Rescue
Red Sandstone Elementary
Ski and Snowboard Club Vail
Ski and Snowboard Club Vail- Capital
Small Champions of Colorado
Education Foundation of Eagle County
Vail Memorial Park Foundation
TOTAL SERVICES
27,500
a
2018
2018 Council -Approved
Cash
2016 In -Kind
In -Kind
2019 In -Kind
Variance to PY
2019 Council
ion year
Request
Recommended
2018 In -Kind Request
Recommended
Funding
90,193
Cash
-
90,193
-
Value
78,275
-
30,000
-
Donovan for 6 days (36,000)
36,000
Donovan for 3 days ($18,000)
18,000
1,000
-
74,902
4 full day rentals of Donavan, 4 full day rentals of the
Grand View
32,000
48,962
-
4,600
27,500
$2,800 in police support (7 events x $400 each)
2,800
-
Police coverage, fire support, trash clean up, water
meter usage, sandbag distribution, event shuttle,
world cup climbing wall ballast
45,000
490,000
Use of Soccer lot, RV lot
27,600
52,015
-
987,640
161,400
110,000
65,000
300,000
-
100,000
-
510,000
65,000
?quire a new application; they are given annual increase)
44,566
Subsidized rent per lease terms
9,320
69,700
One blue parking spot to be used by the director
1,100
19,000
-
45,450
Use of Donovan Pavilion (1 day for Waterwise
Wednesday event)
3,000
75,000
112,000
-
52,015
-
6,060
-
12,800
Snow plow services
5,000
-
Radios (to be purchased with PD radios in 2018)
20,000
-
4 days usage of Dobson $1,321 per day
5,284
-
54 single day parking vouchers ($1,350)
1,350
-
1 day usage of Dobson on 2/18 ($1,321)
1,321
50,000
-
486,591
46,375
2019 Requests
2019 Council -
Approved
2019 Cash
Staff
2019 In -Kind
Variance to PY
2019 Council
Request
Recommended
2018 In -Kind Request
Recommended
Funding
Approved In -Kind
Cash
Cash
Value
97,300
97,300
84,600
100.000
30,000
1,000
100,000
64,900
4,600
30.000
110,000
490,000
52.015
20,000
90,193
90,193
78,275
30,000
1,000
74,902
48,962
4,600
27,500
490,000
52,015
20,000
1,281,715 1,007,640
78,275
(78,275)
Donovan for 4 days ($26,380)
26,380
Donovan for 3 days ($19,785)
19,785
10 full day rentals of Donovan Pavillion ($65,950), waive banner hanging
fees at street banners at covered bridge and Lionshead
26,380
Police Support for Hot Summer Nights
2,800
Police Support for Hot Summer Nights
2,800
55,000
Use of Soccer lot, RV lot
20,000
133,145
20,000
110,000
300,000
300,000
110,000
300,000
300,000
65,000
200,000
710,000 710,000 65,000 200,000
55,000
75,000
29,000
100.000
42.000
75,000
112,000
55,000
5,000
10,000
43,264
5,000
2,500
23.500
20.000
500,000
3,000
44,566
69,700
42,000
75,000
112,000
52,015
32,500
5,000
16,000
1,155,264 448,781
Subsidized Rent ($9K) and two Silver Parking Passes ($4,000)
9,000
One blue parking space ($1,250) to be used by the director, 2 designated
parking spots in Ford Park ($400)
1,650
(19,000)
(3,450)
VLMD Marketing Support
(6,060)
Snow plow services
5,000
19,700
5,000
16,000
4 days usage of Dobson $11,120 per day
5,560
70 single day parking vouchers (Valued at $2,100)
1,620
(50,000)
22,830
(37,810)
30
November 6, 2018 - Page 49 of 469
BB
CC
DD
EE
FF
IN KIND
Vail Junior Hockey - Nov 2016 Tournament/January
2017 Tournament
Holiday Skate Festival
Skating Club of Vail (July 13-17 & Dec 21-24, 26,27)
Special Olympics (Sundays Jan , Feb, Mar '18)
Foresight Ski Guides
SOS Outreach
World Figure Sport Society
Round Up River Ranch
TOTAL IN KIND •
GRAND TOTAL: COUNCIL CONTRIBUTIONS
2,004,231
328,945
1
8 days usage of Dobson unless more are available, 1
day usage of Donovan (not including set-up fees)
$22,240
22,240
20,000
2 full days usage of Dobson (Dec 14th/15th OR Dec
21/22)
5,560
21 days usage of Dobson Arena, parking pass for Hockey Director ($58,380)
8 days usage of Dobson unless there is enough
available days ($22,240)
22,240
46 parking coupons for Sundays from 1/4 thru 4/12
not incl. Pres Wkd ($1,380)
1,380
2 Blue passes ($2,500)
2,500
25 single day parking passes $750
750
2018 Contribution from the VLMD
-
22,240
50 parking vouchers for Superhero Ski Day ($750)
1,500
20,000
56,170
2,004,231
328,945
3,146,979.00
2,166,421
277,145
187,750
31
November 6, 2018 - Page 50 of 469
1
21 days usage of Dobson Arena, parking pass for Hockey Director ($58,380)
22,240
-
Applied Through CSE as directed by Council and Staff
-
10 days uage od Dobson arena ($27,800)
22,240
-
50 parknig passes for Sundays (1st Sunday in Jan 2019 -end of season)
($1,500)
1,380
-
4 Blue passes ($5,000)
2,500
-
25 single day parking passes
750
-
Up to 6 days use of Dobson; Event takes place 9/26-9/29 with set up
beginngin 9/24 ($16,680)
5,560
5,560
50 parking vouchers for Superhero Ski Day ($750)
1,500
0
0
56,170
5,560
0
0
3,146,979.00
2,166,421
277,145
187,750
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November 6, 2018 - Page 50 of 469
2019 Contributions
The attached spreadsheet shows the staff recommended funding levels that are included in the
first draft of the Town Manager's 2019 budget. Funding is proposed flat from 2018 budget
levels, consistent with the towns operating budget increase. New grant applications for
signature events and in-kind requests are only required every other year, 2019 being an
application year, unless the applicant is requesting new or different levels of funding.
All requests were considered based on how the contribution or event fits into the overall
Council Goals listed below:
• Improve economic vitality
• Grow a balanced community
• Improve the quality of the experience
• Develop future leadership
The Educational and Enrichment Events are required to submit applications through the
Commission on Special Events (CSE), which are due September 24th. Staff has proposed an
overall funding amount of $151,500 based on recommendation of the CSE and prior year's
funding level.
SIGNATURE (VAIL BRAND EVENTS)
A. Bravo! Vail
CASH REQUEST: $409,200 ($288,661 or 42% increase from prior year)
IN-KIND REQUEST: Seven days use of Donovan Pavilion (valued at $46,164)
BACKGROUND INFORMATION:
Bravo! Vail is requesting a total cash contribution $409,200, an increase from prior year funding of
$288,661 (42%). The request includes $224,600 for current concert programs including the New
York Philharmonic ($97,300), the Philadelphia Orchestra ($97,300), and the New Works Project
($30,000). New program requests include the debut of a three concert residency of the Chamber
Orchestra Vienna -Berlin ($84,600). This will be replacing Academy of St. Martin in the fields for
2019. Bravo! Vail is also requesting an additional $100,000 for their first full opera production
that will consist of two performances of Puccini's Tosca. This request represents 20% of the
total cost of the new opera program budget. As part of the Tosca performances Bravo! Vail is
exploring education programs that will introduce the world of opera to the community. This includes
master classes, cast meet and greets, youth performances, backstage tours, and pre -performance
talks. Bravo! is also requesting in-kind use of Donovan Pavilion for a total of seven days for the
Chamber Series (4 days) and Classically Uncorked Series (3 days).
STAFF RECOMMENDATION: Staff recommends a contribution of $288,661, flat with prior year and
consistent with the 2019 budget philosophy for departmental operating expenses. This includes
$90,193 of funding to both the New York Philharmonic and the Philadelphia Orchestra, $78,275 for
Vienna- Berlin, and $30,000 for the new works commissioning project. With Puccini's Tosca opera
being an entirely new proposal, staff is deferring the decision to Council. Should Council have a
desire to fund the opera programing, funding will come from General Fund reserves. This request is
currently not included in the 2019 budget proposal.
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Staff also recommends an in-kind contribution of seven days at Donovan Pavilion valued at
$46,165. This includes the use of up to four days of Donovan for the Donovan Chamber Music
Series and up to three days use of Donovan for the "Uncorked" Series.
B. Bravo! Family Concert (National Repertory Orchestra)
CASH REQUEST: $1,000 (flat with prior year)
BACKGROUND INFORMATION: Each summer season the Orchestra puts on a free family concert
at Ford Amphitheater in collaboration with Bravo! Vail. The Orchestra is requesting $1,000 to offset
event costs of marketing, instruments and equipment transportation, music and truck rental, and
rehearsal costs.
STAFF RECOMMENDATION: Staff recommends funding at $1,000 consistent with prior year's
funding. This concert has been funded since 2012.
C. Vail Jazz
CASH REQUEST: $100,000 ($25,098 or 34% increase from prior year)
INKIND REQUEST: Ten full day rental of Donovan Pavilion (valued at $65,950), waived banner
fees at the covered bridge and Lionshead roundabouts
BACKGROUND INFORMATION: Vail Jazz is requesting a total cash contribution of $100,000, an
increase from prior year of $25,098 (34%). The contribution will be used to fund more than 75 free
and ticketed performances over a 10 -week period in the summer. The increase in funding is
requested to support three 25th anniversary special events including a 25th Anniversary Celebration
held at a luxury hotel in Vail, an opening night 25th Anniversary Jazz Party, and the Niki Haris
`Gospel Prayer Meetin' at Gerald Ford Amphitheater to be promoted on a larger scale than prior
years as a stand alone destination event.
STAFF RECOMMENDATION: Staff recommends a contribution of $74,902, flat with prior year and
consistent with the 2019 budget philosophy for departmental operating expenses. Staff also
recommends an in-kind contribution of 4 full day rentals of Donovan valued at $26,380, consistent
with prior year. Staff does not recommend waiving the banner hanging fees because that is a hard
cost to the town. Should there be a desire to increase funding to Vail Jazz, staff recommends
funding the `Gospel Prayer Meetin' event enhancements. Staff does not recommend funding the
25th anniversary event celebrations.
D. Vail Valley Foundation (VVF)
CASH REQUEST (OPERATING): $99,500, 23% increase from prior year
CASH REQUEST (CAPITAL):$110,000
INKIND REQUEST: $60,600 in in-kind services
BACKGROUND INFORMATION: The VVF is requesting $99,500 of cash funding for Vail Brand
events. This includes Vail International Dance Festival ($69,500) and Hot Summer Nights
($30,000). VVF has also requested in-kind services of $2,800 for Hot Summer Nights, $2,800 for
the Whistle Pig concert series, and $55,000 for the Summer GoPro Mountain Games (an increase
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November 6, 2018 - Page 52 of
of 22% from prior year). The VVF is also requesting $110,000 for the new High Definition (HD)
video board at the Gerald Ford Amphitheater. Details for these events requests are included below.
Please note the VVF has also requested funding/in-kind for events in the Services Categories
detailed in items G and R below.
D1. Vail International Dance Festival: The VVF is requesting a 30% increase from prior year
funding for a total contribution of $69,500. The increased request is to assist with increased annual
costs to run the program due to continued growth for this event over the past 5 years. $65,000 will
cover 3% of operating expenses for this program.
D2. Hot Summer Nights: The VVF is requesting $30,000 cash funding for Hot Summer Nights
series. This is a 9% increase from prior year funding. In addition, VVF is requesting $2,800 in-kind
contribution for police presence during Hot Summer Nights, consistent with prior year.
D3. Summer GoPro Games: While this event is cash -funded by the CSE ($84,790 in 2018), the
VVF is requesting $55,000 of in-kind contribution.
D4. Whistle Pig Vail: The VVF is requesting $2,800 in-kind contribution for police presence during
New Whistle Pig Vail series which debuted during 2018.
D5. Video Installation Capital Request: The VVF is requesting $110,000 reimbursement for the
new HD Digital videoboard at Ford Park Amphitheater installed during 2018. The digital screen will
enhance the experience of general admission guests, improve recognition of valued partner, donors
and sponsors; create new revenue streams through on-screen advertising, and allows for increased
ticket revenue. This request was initially presented to Town Council out of cycle in winter 2018 and
Council requested that the VVF make this request during the annual funding process.
STAFF RECOMMENDATION: Staff recommends cash funding of $53,562 for the Vail International
Dance Festival and $27,500 for Hot Summer Nights, flat with prior year and consistent with the
2019 budget philosophy for departmental operating expenses. Determination of in-kind funding will
be referred to the Event Review Committee.
During 2018, the VVF presented a capital request of $110,000 for a videoboard to Council. Council
instructed the VVP to come back during the annual funding process. This request is now being
brought back in the appropriate process and staff is deferring the decision to Council. Should
Council have a desire to help fund the digital videoboard, funding will come from the Capital
Projects Fund.
E. Burton US Open Snow Boarding Championships
CASH REQUEST: $490,000, flat with prior year
INKIND REQUEST: Use of Soccer lot and RV lot
BACKGROUND INFORMATION: Highline is requesting $490,000 cash support for the 2018 U.S.
Open Snowboarding Championship event, consistent with prior year. Highline is also requesting an
in-kind contribution to use the town's Soccer and RV lots.
STAFF RECOMMENDATION: Staff recommends cash funding of $490,000, flat with prior year's
contribution, and consistent with the 2018 budget philosophy for departmental operating expenses.
In-kind funding will be determined by the Commissions on Special Events and the TOV Event
Review Committee.
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F. Fireworks
BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July
and New Year's Eve firework shows. This year, staff would also like to propose an additional
$20,000 of funding for a drone and/or laser show in case of a fire ban prohibiting Fourth of July fire
works during summer 2019.
STAFF RECOMMENDATION: The town has currently included $52,015, flat with prior year funding,
to the annual operating budget for the fireworks for 2019. The town has also included $20,000
placeholder for a drone/laser show.
DESTINATION EVENTS
G. Vail Valley Foundation (VVF) Colorado Classic
CASH REQUEST: $310,000 (flat with prior year)
INKIND REQUEST: $65,000 to be used for police, fire, public works, and community information
services.
BACKGROUND INFORMATION: The VVF is requesting $310,000 to be used towards the
Colorado Classic. This request is contingent upon the VVF and RPM Events agreement renewal to
secure Vail as the host city for two stages of the Colorado Classic. During 2018 this event was
funded with $110,000 from the General Fund and $200,000 from the Vail Local Marketing District.
STAFF RECOMMENDATION: Acknowledging Council's input during the event recap presentation
October 16th, staff recommends funding flat with 2018, with the $200,000 VLMD funds to be
directed toward marketing and public outreach for the event.
H. Highline- Spring Back
CASH REQUEST: $300,000 ($200,000 or 67% increase from prior year)
BACKGROUND INFORMATION: Highline is requesting $300,000 for the Spring Back to Vail event
April 11th - 14th. This event will include two free headlining concerts at Ford Park and additional
music at Spring Back LIVE! featuring music throughout Town and on mountain for guests and locals
to enjoy. The event will also include an interactive partner expo village, parties and offerings around
town and the iconic World Pond Skimming Championships. Spring Back to Vail will coordinate
lodging deals encouraging longer, multiple night stays to incentivize guests to choose Vail in the
spring and take advantage of a multi -layered event weekend.
STAFF RECOMMENDATION: During 2018, this event was funded out of cycle at a higher level
than what was allocated by the CSE ($30,000). Vail Resorts also contributed $200,000 in cash
toward the 2018 event. Staff defers the funding decision to Council. Should Council decide to fund
this event, funding will come from General Fund reserves. This request is currently included in the
2019 budget proposal.
I. Highline- Snow Days
CASH REQUEST: $300,000 (flat with prior year)
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November 6, 2018 - Page 54 of
BACKGROUND INFORMATION: Highline is requesting $300,000 for the Vail Snow Days
event, December 12th- 15th. This event will be a four day festival in early season and will
replicate the revamped 2018 event. Snow Days will include two nights of free headliner concerts
at Ford Park. The weekend will kick off with the 2nd annual Pray for Snow Bonfire and
Celebration of Snow and set the vibe for a weekend of activities on mountain and throughout
town with local restaurants, bars, retailers and galleries with the Savor Vail program. Creating
specials and packages with hotels and lodging properties will help round out the opportunities
for local businesses to actively be a part of the 2019 Vail Snow Days.
STAFF RECOMMENDATION: During 2018, this event was funded out of cycle at a higher level
than what was allocated by the CSE ($30,000). Staff defers the funding decision Council. Should
Council decide to fund this event, funding will come from General Fund reserves. This request is
currently included in the 2019 budget proposal.
SERVICES
This category funds an aspect of services/expertise that the town does not already provide,
supports the TOV physical plant and is appropriate for governmental support. The 2019
budget process includes a discussion with Council to either keep the current definition
of Services, or change the policy for funding requests in this category. Currently included
in this category is annual operating support of TV5, Colorado Ski and Snowboard Museum,
Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town does not require an
annual application to be filled out for ongoing operating support, which will be included in the
annual budget at a set level each year. Applications are only required for increased or new
funding requests.
J. Colorado Ski Museum
CASH REQUEST (OPERATING): $55,000, $10,400 or 23% increase over prior year
INKIND REQUEST: $9,000 in subsidized rent and two silver parking passes (valued at $4,000)
BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is
requesting a cash contribution of $55,000 for general operating expenses, a 23% increase over
prior year. The increased funding requested will be used towards expanded programing in lieu of
charging visitors an admittance fee. The expanded programming will include digital scavenger
hunts and new weekly presentations with speakers and ski films. In addition the museum is
requesting an in-kind contribution of two Silver parking passes.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for subsidized rent
($9,000) and a cash contribution $44,566 flat with prior year, and consistent with the 2019 budget
philosophy for departmental operating expenses. The CSE also granted the Colorado Ski Museum
$5,000 of funding for Travelogues of the Museum programming.
K. Betty Ford Alpine Gardens
CASH REQUEST (OPERATING): $75,000, $5,300 or 8% increase over prior year
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CASH REQUEST (CAPITAL): $29,000
INKIND REQUEST: 1 Blue parking pass and continued use of 2 designated parking spots in Ford
Park.
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution
of $75,000 to support the annual operations of the Gardens, an increase of 8% over prior year. In
addition, the Gardens are requesting $29,000 for orientation kiosks at the upper and lower gate
main entrances as part of an "Interpretive Master Plan" to develop educational messaging through
the gardens. The total cost of the master plan is estimated to be $190,000.
STAFF RECOMMENDATION: Staff recommends funding the annual operating budget flat with
2018 ($69,700), consistent with the 2019 budget philosophy for departmental operating expenses.
Staff also recommends the in kind request of one blue parking pass to be used by the Director as
granted in 2018, along with the 2 designated spaces in Ford Park. Staff does not recommend
funding the capital request of $29K for orientation kiosks at the main entrances of the Gardens as it
is not in alignment with the town's master plan for Ford Park. The CSE also granted the Gardens
$20,000 for "The Secret Life of Roots" Programming.
L. Bright Futures Foundation
CASH REQUEST (CAPITAL): $100,000
BACKGROUND INFORMATION: The Bright Futures Foundation supports survivors of domestic
violence and sexual assault in the Vail Valley by empowering individuals and families through
prevention, advocacy, crisis intervention and long-term healing services. Bright Futures Foundation
is requesting $100,000 cash contribution for a new emergency housing facility to shelter individuals
and families fleeing domestic violence and sexual assault. Beginning in 2002, Bright Future was
leasing a facility from Eagle County Government for $1 per year. However due to the proximity to
airport operations the lease will end in 2018.
STAFF RECOMMENDATION: Based on preliminary information gathered, staff recommends
waiting for more information regarding a location, finalized construction costs, and funding
participation of other municipalities prior to recommending funding at this time. Town of Vail has not
previously funded capital requests outside of town boundaries with the exception of $200,000 to the
Castle Peak Senior Center in 2014.
M. Eagle River Watershed Council
CASH REQUEST (CAPITAL): $42,000, 8% decrease from prior year
BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution
of $42,000, an 8% decrease from prior year, to fund water quality monitoring, community education,
and river restoration projects. Specifically the contribution will be used towards the Water Quality &
Assessment Program ($12,000); Community Pride Highway Cleanup and Eagle River Clean Up
($2,000); and sediment source monitoring and bio -monitoring of Gore and Black Creeks ($14,000).
STAFF RECOMMENDATION: Staff recommends funding the $42,000 as requested.
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N. Eagle Air Alliance
CASH REQUEST: $75,000, flat with prior year
BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to
support flights from the Washington, Phoenix, and Dallas markets.
STAFF RECOMMENDATION: Staff recommends funding of $75,000, flat with 2018 and
consistent with the 2019 budget philosophy for departmental operating expenses.
O. High Five Access Media
CASH REQUEST: $112,500 (35% of Comcast franchise fees)
BACKGROUND INFORMATION: High Five Access Media is requesting $112,000 (or 35%) of
franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast
franchise agreement with the town.
STAFF RECOMMENDATION: Staff recommends funding of $112,000 (or 35%) in franchise
fees the Town receives annually from Comcast, consistent with 2018.
P. Eagle Valley Childcare (EVC)
CASH REQUEST: $55,000, 7% increase from prior year
BACKGROUND INFORMATION: The EVC has requested a total of $55,000 of funding for 2019, to
be used for operations and to subsidize Town of Vail child and infant care.
STAFF RECOMMENDATION: Staff recommends funding of $52,015, flat with prior year and
consistent with the 2019 budget philosophy for departmental operating expenses. This childcare
provider is an important service used by town employees as the only infant care provider in Vail and
supports the Council's focus on a balanced community.
Q. Eagle Valley Land Trust
CASH REQUEST: $5,000
BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands,
heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting
$5,000 to support their Stewardship and Outreach Program, a program that coordinates the
stewardship of existing conservation easements and addressing managements concerns in a
collaborative, proactive way; as well as connecting people and raising awareness of the importance
of land conservations. Funding will be used to market programs and events ($1,000), prepare and
execute the Community Land Connection Hike in Vail ($1,500), and subsidize annual monitoring
costs to the five conserved properties within the Town of Vail ($2,500).
STAFF RECOMMENDATION: Staff does not recommend funding based on the few number of
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November 6, 2018 - Page 57 of
properties that require monitoring. Parks department staff are aware of the five properties
should a reportable incident occur.
R. Vail Valley Athlete Commission (VVF)
CASH REQUEST: $10,000 ($3,040 or 65% increase over prior year)
BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance
athlete opportunities. This is a 65% increase over 2018 funding. An increase in funding is requested
to support the growth in deserving athlete applications received each year which is outpacing the
available program funds
STAFF RECOMMENDATION: When the town began funding the Vail Valley Athlete Commission it
was a valley wide program and many other organizations and municipalities provided financial
support. In the last few years, the Town of Vail and VVF are the only organizations funding the Vail
Valley Athlete Commission. Although staff believes this is an admirable organization, staff does not
recommend funding in 2019 without participation from other municipalities.
S. Children's Garden of Learning (CGL)
CASH REQUEST (CAPITAL): $43,264
INKIND REQUEST: Snow plowing services (roads only), valued at approximately $6,500
BACKGROUND INFORMATION: Children's Garden of Learning is requesting a total cash
contribution of $43,264 to fund building and safety improvements. $32,500 is requested to install a
fence around the front on the building. $10,764 is requested to install cameras, a school intercom,
and alarm system to ensure the school is safe and can prepared for emergencies. CGL is also
requesting in-kind parking lot snow plow services valued at $6,500 consistent with prior years.
STAFF RECOMMENDATION: Staff recommends funding $32,500 from the Capital Projects Fund
to install a fence around the front of the Children's Garden of Learning Building because of the
town's role as "landlord". In addition, staff also recommends the equivalent in-kind contribution of
snow plow services (valued at $6,500) as awarded in 2018. Staff does not recommend funding for
cameras, intercom, and alarm system as these are considered tenant fixtures and therefore the
responsibility of CGL.
T. Vail Mountain Bike Association
CASH REQUEST: $5,000, flat with 2017
BACKGROUND INFORMATION: The Vail Valley Mountain Bike Association is requesting $5,000
to fund the Adopt a Trail program for 2018. The Vail Valley Mountain Bike Associate along with the
U.S Forest Service spearheaded this organization and began to adopt trails in June 2016. Since
then then they have been able to provide trail maintenance and restoration to 43 trails countywide,
9 of which are in Vail.
STAFF RECOMMENDATION:
Staff recommends funding of $5,000 for trail maintenance, consistent with prior year, to be used on
trails within or that border the Town of Vail. Funding for this will come from the Real Estate Transfer
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Tax Fund. The Adopt a Trail organization services trails that connect to our community that would
otherwise have little to no maintenance.
U. Eagle River Youth Coalition (ERYC)
CASH REQUEST: $2,500
BACKGROUND INFORMATION: Eagle County Youth Coalition is requesting $2,500 to be used to
support programs and services provided to Vail residents including youth prevention education,
collaboration, parent education, and early intervention services.
STAFF RECOMMENDATION: Staff does not recommend cash funding because it is more
appropriate for health and human services funding. In prior years the town has approved in-kind
requests for this organization..
V. Friends of Mountain Rescue Support (FMRS)
CASH REQUEST: $23,500
BACKGROUND INFORMATION: Friends of Mountain Rescue is requesting a cash contribution of
$23,500 to fund two training events, a technical rope work training ($16,000) and a waterfall ice
climbing and rescue training ($7,500) for 18 VMRG team members.
STAFF RECOMMENDATION: Staff recommends funding for the technical rope work training for
18 VMRG members ($16,000). The town considers this organization part of emergency response in
our area.
W. Red Sandstone Elementary School (RSES)
CASH REQUEST: $20,000
BACKGROUND INFORMATION: RSES is requesting $20,000 to purchase additional kits, support
annual programing fees and technology for the Science Technology Engineering and Mathematics
(STEM) Lab. In 2017, the Town of Vail funded the total cost of the creation of the STEM lab
($29,000).
STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on
the premise that capital and program support should be provided by the school district with
property taxes collected in Vail. In 2018, council contributed funding of $29,000 (100% of the
program cost) to RSES to create and establish the STEM Lab as a one time capital contribution.
X. Ski and Snowboard Club Vail (SSCV)
CASH REQUEST: $500,000
INKIND REQUEST: 4 full days use of Dobson Ice Arena (valued at $5,284)
BACKGROUND INFORMATION: Ski and Snowboard Club Vail is requesting $500,000 to be used
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November 6, 2018 - Page 59 of
towards upgrading the Golden Peak training venue, subject to approval of the US Fire Service. The
total cost of the project is estimated at $5,000,000. Expanding the Golden Peak training venue will
enable SSCV to begin training two weeks earlier and thus increasing training capacity by nearly
100%. As of June 2018 the SSCV had received $3.8 million in pledge commitments. In addition
SSCV is requesting 4 full days use of Dobson to host their Annual Ski and Snowboard Swap.
STAFF RECOMMENDATION: This is a significant request that requires more discussion by
Council. Staff does not recommend capital funding for facilities not owned by the town.
Staff recommends funding the in-kind request for two days (out of four requested) with
appropriate approval and coordination with the Vail Recreation District. However, if there are
enough available days remaining prior to this event, staff recommends providing the full amount
of days. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson
Arena such as set-up, tear -down, cleaning and utilities.
Y. Small Champions of Colorado, Inc.
CASH REQUEST: $3,000
INKIND REQUEST: 70 parking vouchers to use on nine off peak Sundays during 2018-2019 ski
season
BACKGROUND INFORMATION: Small Champions of Colorado is requesting a cash contribution of
$3,000 to fund one Small Champion to participate in the program during the 2018-2019 season.
Small Champion is also request in-kind services for 70 parking vouchers to use on nine off peak
Sundays (valued at $2,100).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2018 by providing
54 parking vouchers to be used on winter Sundays, valued at $1,620. Staff does not recommend
the $3,000 cash contribution.
IN-KIND REQUESTS
Z. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 21
days at Dobson valued at $58,380 (3 weekends during November 2019, five days in June, six days
for non -hockey related activities, and one day for a Fall Fundraiser). In addition, they are
requesting one parking pass for the Hockey Director ($1,100).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2018 by providing
8 days of ice time (out of 21 requested) valued at $22,240, subject to approval and coordination
with the Vail Recreation District for the ice time. If there are enough available days at Dobson
remaining prior to this event, staff recommends providing the full amount of days. However, the
Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion
such as set-up, tear -down, cleaning and utilities. Staff does not support in-kind funding of a parking
pass for the Hockey Director.
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AA. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10
days use of Dobson valued at $27,240.
STAFF RECOMMENDATION: Staff recommends providing 8 days of ice time (out of 10
requested) valued at $22,240 subject to approval and coordination with the Vail Recreation District.
The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this
event, staff recommends providing the full amount of days.
BB. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50
parking vouchers valued at $1,500 to be used on Sundays beginning January 6, 2019 except for
President's Day weekend.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2018 by providing
46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at
$1,380.
CC. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes
(valued at $5,000) for the 2018- 2019 ski season. Foresight provides parking to volunteer guides,
half of which drive from Denver who need to be parked and ready to meeting their visually impaired
participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight
provides challenging recreation opportunities to visually impaired participants (adults and children)
and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years valued at $2,500.
DD. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$750) for the 2018/19 ski season to be used by program coordinators hauling gear to and from the
mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2018/19
ski season to be used by program coordinators, consistent with 2018.
EE. World Figure Sport Society
BACKGROUND INFORMATION: World Figure Sport is requesting up to 6 days use of Dobson
arena, valued at $16,680, for the 2019 World Figure & Fancy Skating Championships & Festival.
STAFF RECOMMENDATION: Staff recommends providing 2 days of ice time (out of 6 requested)
valued at $5,560 subject to approval and coordination with the Vail Recreation District. The World
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Figure Sport Society will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this
event, staff recommends providing the full amount of days.
FF. Roundup River Ranch
BACKGROUND INFORMATION: Roundup River Ranch is requesting 50 parking vouchers, valued
at $1,500, for Superhero Ski Day.
STAFF RECOMMENDATION: Staff recommends providing 50 parking vouchers for the 2018/19
ski season to be used for Superhero Ski Day.
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TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Revenue
2%
3%
3%
3%
3%
Total Sales Tax Revenue:
$ 26,046,000
$ 26,545,000
$ 27,080,000
$ 27,622,000
$ 28,174,000
$ 29,019,000
$ 29,890,000
2019 at 2.0% increase from 2018 forecast (5.1% increase from 2017 actuals);
Sales Tax Split between General Fund & Capital Fund
62/38
62/38
62/38
62/38
62/38
62/38
62/38
Sales Tax - Capital Projects Fund
$ 9,897,000
$ 10,087,000
$ 10,290,000
$ 10,496,000
$ 10,706,000
$ 11,027,000
$ 11,358,000
Use Tax
1,975,900
1,975,900
2,220,000
1,750,000
1,803,000
1,857,000
1,913,000
2019 based on two year average plus estimated for Lion View, Park Meadows, and Launch Projects; 2020 based on 5
year average then 3% increase
Federal Grant Revenue
-
675,059
300,000
700,000
-
-
-
2018 Forecast includes $675K FASTER grant to cover 80% of two buses
Other County Revenue
260,302
260,302
-
-
-
-
-
$260.3K reimbursement for radios from Eagle County Sheriffs Office, Eagle County Health Services District, and Avon
Police Department; 2019-2020: $1M ($300K in 2019/ $700k in 2020) Federal grant reimbursement for Bridge Rd
Bridge repair
Other State Revenue
83,691
218,691
-
525,287
-
-
-
2018 Forecast includes $135K state grant transferred to CPF from RETT for PW runoff ; $83.7K DOLA grant for license
plate readers (2 vehicles) and upgraded police intel sharing software; 2020: $525,287 CDOT bus grant
Lease Revenue
159,135
159,135
164,067
164,067
164,067
164,067
164,067
Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Sales of Chamonix Housing Development Units
17,693,900
17,693,900
-
-
-
-
-
Sale of Chamonix Housing Units
Project Reimbursement
6,989,416
6,989,416
200,001
2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County
School District; $50K Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from
Liftside to Glen Lyon Office Building- see corresponding expense below; 2019-2020: $1.1M use of Holy Cross
Enhancements funds to be used towards Big Horn Rd and Intermountain during 2018; 2021: $1.5M from traffic impact fee
for Vail Health/ Frontage Road Project; 2019-2023 $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and
Intermountain project
Timber Ridge Loan repayment
489,419
489,419
489,342
460,842
463,086
463,043
462,999
$28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund
Earnings on Investments and Other
38,723
38,723
94,229
78,055
41,749
29,848
84,439
0.7% rate assumed on available fund balance
Total Revenue
37,587,486
38,587,545
13,757,638
14,374,251
14,877,902
13,740,958
14,182,505
Expenditures
Capital Maintenance
230,000
697,000
Bus Shelters
118,825
118,825
30,000
30,000
30,000
30,000
Annual maintenance; Re -appropriate for repairs to Spruce Way bus shelter and lights; 2020 Lionshead transit center
Westbound Bus shelter
Parking Structures
695,000
695,000
700,000
795,000
785,000
950,000
2018-2022 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and
other structural repairs; 2023 includes $200K for expansion joint replacement
Welcome Center Interior
250,000
250,000
-
-
100,000
-
_
2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes
paint and built in desks; 2021: Furniture replacement in Vail Village Welcome Center
Children's Garden of Learning -Capital
12,800
12,800
-
-
-
-
_
2018: Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building; 2019:
Council contribution to build a fence around front yard.
Traffic Impact Fee and Transportation Master Plan Updates
233,482
233,482
-
-
-
-
2018: 20 -year Transportation Master Plan to coincide with West Vail Master Plan and Civic Center Master Plan
Neighborhood Bridge Repair
689,134
689,134
350,000
-
350,000
_
Major Bridge Repair Projects based on bi-annual bridge inspection; 2018: Kinnickinnick (West) Bridge Repair, West
Forest Bridge Repair; 2019: Lupine Bridge Repair; 2021: Placeholder based on bridge inspection reports
Facilities Capital Maintenance
476,000
476,000
393,000
372,500
523,500
489,500
615,000
In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces,
windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2018: Comm
Dev kitchen update ($25K), transit offices skylight replacement ($50K); Buzzard Park repairs ($67.5K), PW and bus barn
maintenance including window replacement($92K), PW admin carpet replacements ($50K)' library door replacement
($25K); 2019: PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn
maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof,
skylight, and solar panel ($70K); 2020:PW garage door replacements ($50K), transit station skylight replacement
($50K); 2021: PW shops fire panel replacement ($40K), garage door replacements ($50K), PW boiler replacement
($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41 K); 2022: Fire Station interior
paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight
replacement ($50K); 2023: Fire Station II exhaust extraction system $(75K), library air handling replacement ($125), Bus
barn gradient tube replacement ($50K)
44
November 6, 2018 - Page 63 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast 2019
2020
2021
2022
2023
Municipal Complex Maintenance
138,750
798,000
255,000
335,000
2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive
controls ($44K); 2020: Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev
interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling
205,000 units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching
and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room
and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance
($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K)
Donovan Park Pavilion
15,000
15,000 5,000
755,100
5,100
5,100
5,100
Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan Pavilion
Street Light Improvements
147,057
147,057
75,000
75,000
75,000
75,000
75,000
Annual maintenance to street lights; LED light enhancements
Capital Street Maintenance
1,220,000
1,220,000
1,225,000
1,345,000
1,225,000
1,405,000
1,350,000
On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes
Asphalt and Mill overlay ($575K)
East Mill Creek Culvert Replacement
-
-
-
-
-
550,000 -
Replacement of East Mill Creek culvert at Gold Peak and Vail Valley Drive
Snowmelt Boilers
-
-
-
500,000
500,000
500,000
500,000
Replacement of 8 boilers (2 per year)
Town -wide camera system
140,000
140,000
70,000
22,000
22,000
22,000
22,000
2018-2019 replace Bosch system(30 cameras); $22K Annual maintenance
Audio -Visual capital maintenance
18,000
18,000
18,000
18,000
18,000
18,000
18,000
Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station
Document Imaging
30,000
30,000
30,000
30,000
30,000
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and servers.
Software Licensing
217,000
217,000
144,410
146,193
147,417
63,665
63,665
2018-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year
plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement; $75K placeholder
for Asset Management System in 2018, and $50K per year for 3 years (thru 2021)
Thermal Imaging Cameras
-
-
12,000
12,000
-
12,000
12,000
For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or
heat barriers
Hardware Purchases
150,000
150,000
50,000
350,000
50,000
50,000
50,000
2018: Replacement of 50 workstations; $300K in 2020 for scheduled replacement of larger servers
Website and e-commerce
12,000
12,000
12,000
12,000
12,000
12,000
12,000
Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs
Fiber Optics / Cabling Systems in Buildings
62,000
62,000
90,000 15,000
15,000
15,000
15,000
2018-2020: Repair, maintain & upgrade cabling/network Infrastructure $15K; 2018: Install fiber optics from data center to
CenturyLink; 2019: NWCOG Project THOR Broadband project Meet Me Center $75K
Network upgrades
30,000
30,000
380,000
200,000
30,000
30,000
30,000
Computer network systems - replacement cycle every 3-5 years; 2019: Retrofit networking gear for public access
system installed in 2014 $350K; 2020 replacement of switches and routers
Phone System
77,220
77,220
2018: IPO Phone system replacement ($25.5K), normal replacement of (pads, (phones $20K;phone system; replacement
of phones, headsets
Public Wi-Fi Systems
-
-
-
250,000
-
-
-
Upgrade/replace public Wi-Fi system initially installed by Crown Castle
Business Systems Replacement
338,700
338,700
--
2018: $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com
Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.); $30K every other year
for parking system upgrades
Public Safety System (CAD/RMS Dispatch System)
97,768
97,768
50,000
50,000
50,000
50,000
50,000
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and
fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph
software maintenance; 2018: Fire and police mobile data computer replacement ($24K);
Public Safety Equipment
121,791
121,791
_
-
-
2018: Replace existing headsets, vests, and helmets for 6 Police SOU members ($20.5K), Upgrade mass casualty
supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K) upgraded police Intel
sharing platform ($18.4K); Replacement of 40 body worn cameras ($12K); 2019: Speed Signs ($7.8K), Rifle noise
surpressors ($23.1K), pole camera ($8.6K)
Fire Safety Equipment
-
-
59,000
-
-
-
-
2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K)
Bus Camera System
-
-
15,000
15,000
-
-
-
Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.
Extrication Equipment
100,000
100,000
-
--
-
-
To purchase updated extrication equipment that will work with newer and more advanced vehicles
RHMAEC vehicle and equipment
60,000
60,000
-
-
-
_
TOV's portion of a RHMAEC(Regional Hazardous Materials Association of Eagle County) vehicle and equipment- Eagle
county is putting $120K towards this vehicle.
vent Equipment
Fire engine equipment
-
-
-
-
-
-
Event trailer and moveable barricades to provide barriers for vehicle entry into event areas
50,000
50,000
-
To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when
other engines our being repaired or in an emergency
Total Maintenance
5,361,777
5,361,777
4,027,195
5,892,793
4,263,017
4,477,265
4,062,765
45
November 6, 2018 - Page 64 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project '
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Priority A
1
2,033,000
8,000,000
Data Center (Computer Rooms)
909,036
909,036
15,000
15,000
15,000
15,000
2018: 1st half of data center equipment (HCI) 2019: 2nd half of hyper -converged infrastructure (HCI) equipment
$750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building
$128K
Public Works Shops Expansion
150,000
150,000
5,500,000
-
-
-
2018:$150K Design for PW building remodel; 2019: Expansion and remodel of the Public Works shop complex as
outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop
expansions will meet the needs of the department and changing operations, such as electrified buses into the
future. The plan will consider a shop building expansion, system upgrades, ADA upgrades, additional employee
housing (in various locations including the current administration building), covered cold storage and the
expansion of the shop yard foot print to the north, project staging and space, snow dump expansion,
Photovoltaic Array as a major GHG emission offset, Frontage Road left turn lane, and hazard mitigations and
visual screening
Vehicle Expansion
265,000
265,000
115,100
80,000
-
-
-
2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K); 2019: Police chief
vehicle ($39K), building inspector vehicle ($37.1K), Town engineer vehicle ($39K); 2020:2 commander vehicles
($80K)
Parking Entry System / Equipment
93,037
93,037
93,00‘
-
1,400,000
-
-
-
111-
850,000
MU al
2018: Ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to
enhance Ford Park parking management; 2019: Spare parking system equipment including ticket creator, ticket
processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2023: New parking equipment
Neighborhood Bridge Reconstruction
1,554,106
1,554,106
450,000
750,000
-
-
-
2018/ 2019: Bridge Road Bridge replacements; 2020: Nugget Lane Bridge Reconstruction
East Meadow Drive Snowmelt
800,000
800,000
-
-
-
2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the
Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers; 2019:
Installation of snowmelt system
la Vail Roundaaut
-
-
-
3,500,000
-
-
2019: Main Vail Roundabout truck apron
Neighborhood Road Reconstruction
54,740
54,740
400,000
-
-
-
2018: Continuation of shared drainage project that began in 2015 with ERWSD on Rockledge Rd/Frontage Rd; 2019:
East Vail major drainage improvements; 2021: East Vail road Major Drainage Improvements construction ($3.5M),
street total reconstruction eliminated (was $9M+)
Data Center equipment replacement and generator
300,000
300,000
-
-
2018: Replace data center server infrastructure; upgrade and replace emergency generator to increase capacity
Lionshead Express Bus Stop Improvements (VRA)
400,000
400,000
-
-
-
-
-
2018: Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround
Vail Spa Heated Walk (VRA)
250,000
250,000
-
-
-
-
-
2018: Connect the Lion with Vail Spa via heated sidewalks; $43K reimbursement from the Lion with remaining $206K to
be reimbursed by VRA
Heated walkway between underpass and 1st chair (VRA)
281,432
281,432
-
-
-
-
-
2018: Heated walkway between new underpass and 1st chair building
Energy Enhancements
87 899
87 899
-
_
_
2018: Continuation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy
Cross
Pedestrian Safety Enhancements
1,500,000
1,500,000
-
-
-
-
-
2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16)
West Vail Roundabout
350,000
350,000
-
-
-
-
-
2018: West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re -bar)
Library Self -Check System Updates
38,000
38,000
-
-
-
-
-
2018: Library replacement kiosk and security gate replacement
Chamonix- TOV
230,322
230,322
-
-
-
-
-
-
-
Chamonix contingency- TOV
Slifer Plaza/ Fountain/Storm Sewer
4,377,119
4,377,119
-
-
-
-
2018: Repairs to Silfer Plaza fountain and storm sewers; 2019: Includes placeholder for possible increase in scope
West Vail Interchange Sidewalk Repair
325,000
325,000
-
-
2018: To repair sidewalk damage underneath the 1-70 bridge
Lionshead Parking Structure Landscape Renovations (VRA)
100,000
100,000
-
_
_
2018: Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where
trees have been lost and planting eroded by years of snow storage
Colorado Ski Museum renovation
500,000
500,000
-
-
-
-
-
2018: Town contribution toward expansion and remodel of Colorado Ski Museum
Radio Equipment replacement/expansion
860,340
860,340
-
_
_
2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF;
Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only
include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until
2018)
Hybrid Bus Battery Replacement
431,772
431,772
-
-
_
2018: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle
replacement has not been needed as of yet
Public Works Building Remodel
300,000
300,000
-
-
-
-
-
2018: $300K for PW HVAC (2)
Municipal Redevelopment
300,643
300,643
-
-
-
-
-
2018: planning of possible future municipal building redevelopment
Red Sandstone Parking Structure (VRA)
14,696,953
14,696,953
-
_
2018: Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts
($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA
Chamonix Housing Development
4,083,151
4,083,151
-
-
-
-
-
2018: Final construction of the Chamonix town home development project
46
November 6, 2018 - Page 65 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
1-70 Underpass (VRA)
492,990
492,990
-
-
-
-
-
2018: The town's portion to complete and pay final bills for the 1-70 underpass
East LH Circle pathway to Dobson (VRA)
93,560
93,560
2018: Planning and Design for project to Improve connection from the E Lionhead bus stop to Dobson originally scheduled
in 2016; Project has been moved to unfunded pending the civic center master plan revision
Dobson Plaza (VRA)
100,000
100,000
-
-
-
_
2018: Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design
originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision
Underground Utility improvements
2,188,066
2,188,066
-
-
-
-
-
2018: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K
for CDOT project; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using
Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)
Public Works Equipment Wash Down/WO Improvements
246,967
246,967
-
-
-
-
2018: Exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is
disposed
Total Priority A:
36,360,133
36,360,133
12,091,100
6,995,000
3,515,000
15,000
865,000
Priority B
Frail Village Streetscape/Snowmelt Replacement
Fire Truck Replacement
-
-
-
-
-
2,500,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village
-
-
-
-
1,700,000
-
400,000 2021: Replacement of Ladder truck purchased in 2000; 2023: Type 3 Truck
Replace Buses
3,229,587
3,229,587
- 6,525,000
198,000
- -
-
-
-
2018: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2020 7 buses for
replacement at $875K each, plus 5 charging stations at $50K each, and $30K for additional power chargers. Grant funding
is being pursued.
Fire Station Alert System
9,000,000
2019: Fire Station Alerting System to improve response times. This system will work with the Dispatch system
and the timing is being coordinated with Eagle River Fire
Vail Health / TOV Frontage Road improvements
202,229
202,229
-
-
2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and
public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal
building; Design funded by Traffic Impact Fee funds; Original Plan: 2021: VH plans for expansion; Improvements would
span from LH Parking structure to Municipal building; $3.6M funded by VRA in 2021, Traffic impact fee ($1.5M),
Remaining CPF & Developments ($3.9M) Timing of this project is pending the Civic Center Master Plan
Total Priority B:
3,431,816
3,431,816
-
6,723,000
12,450,000
-
2,900,000
Priority C
Transit Stop Improvements
650,000
650,000
-
-
-
-
_
2,000,000
2018:Transit improvements at Vail Village Transit Center; Add pedestrian improvements, bus turning improvements to
West Vail Arosa bus stop in West Vail; 2023: Transit Stop Improvements to coincide with Timber Ridge Phase II
Redevelopment
Vail Road Sidwalk Construction
-
-
-
-
-
550,000
2022: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd.
Buffeher Creek Turn Lan.
-
-
-
-
-
1,450,000
-
2,500,000
150,000
111
2022: Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in
by Marriott; project was originally scheduled for 2019 and delayed to 2021 to coincide with the Marriott construction
... ... - ... - - .. .... ... - -- - -
Guest Services Enhancements/Wayfinding
-
-
-
-
-
-
2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead
647,684
647,684
-
2023: Continuation of Guest Service / Wayfinding enhancements outside of VRA district; 2023: $150K for design phase of
town wide way finding replacement
Total Priority C:
1,297,684
1,297,684
-
-
-
2,000,000
4,650,000
Total Expenditures
46,451,410
46,451,410
16,118,295
19,610,793
20,228,017
6,492,265
12,477,765
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
4,202,023
4,202,023
1,550,000
(1,500,000)
1,550,000
(1,500,000)
5,150,000
(1,500,000)
2,050,000
(1,500,000)
50,000
. (1,500,000)
2018: $2.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk, $100K $500K 1-70
underpass completion $100K LH parking structure improvements, $281K heated walk between ped overpass and First
Chair ; 2019: $1.5M Red Sandstone, 2020: $1.5M Red Sandstone, 2021: $3.6M Frontage Road Vail Health,$1.5M Red
Sandstone; 2022: $2M Red Sandstone
Transfer to Housing Fund
(2,261,5501
(2,261,550)
Transfer to Housing Fund; 1.5M per year
Revenue Over (Under) Expenditures
(6,923,451)
(5,923,392)
(2,310,657)
(5,186,542)
(1,700,115)
7,798,693
254,740
Beginning Fund Balance
19,384,700
19,384,700
13,461,308
11,150,651
5,964,109
4,263,994
12,062,687
Ending Fund Balance
12,461,249
13,461,308
11,150,651
5,964,109
4,263,994
12,062,687
12,317,427
47
November 6, 2018 - Page 66 of 469
48
November 6, 2018 - Page 67 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
; Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Revenue
0%
2%
2%
2%
2%
Real Estate Transfer Tax
$ 6,100,000
$ 6,300,000
$ 6,300,000
$ 6,410,000
$ 6,535,000
$ 6,665,700
$ 6,799,014
2019 flat with 2018 forecast (5 year average growth is 3.2%)
Golf Course Lease
165,000
165,000
166,650
168,317
170,000
171,700
173,417
Annual lease payment from Vail Recreation District; annual increase will be based on CPI until after
first 3 years under new lease; then revenue share potential will be reviewed; Rent income funds the
"Recreation Enhancement Account" below
Intergovernmental Revenue
235,847
800,847
1,170,000
20,000
20,000
20,000
20,000
2018 Forecast includes $700 CDOT TAP grant awarded in 2017 and will be received in 2018 upon
completion on the project in 2018, forecast also includes removal of $135K transferred to CPF for
water mitigation runoff grant; $20K from Eagle County for Intermountain Fuels project; 2019-2023:
$20K per year for Lottery fund proceeds; 2019 includes $150K reimbursement from ERWSC and
$1 M from Eagle County for restabilization of Down Junction
Project Reimbursements
6,000
6,000
-
-
-
-
-
2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels Project
Donations
32,457
32,457
-
-
-
-
-
$28.4K donation from Vicki and Kent Logan Family Trust for installation of Lawrence Weiner art; $1 K
donation from Varlaufer HOA for Roger Staub park maintenance access improvements included in the
capital maintenance budget; $1K donation from East West Partners for Sole Power prizes; $2.1K use
of Sole Power Donations
Recreation Amenity Fees
10,000
10,000
10,000
10,000
10,000
10,000
10,000
Earnings on Investments and Other
49,059
49,059
44,185
9,479
6,817
15,502
1,847
0.7% rate assumed; 2019:$32K Reimbursement from bag fee collections for Clean -Up Day and
America Recycles Day.
Total Revenue
6,598,363
7,363,363
7,690,835
6,617,796
6,741,816
6,882,902
7,004,277
Expenditures
Operations
Forest Health Management
277,248
277,248
296,405
302,277
308,305
314,438
320,700
Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildlandlead
Annual Park and Landscape Maintenance
1,696,395
1,696,395
1,712,426
1,746,675
1,781,608
1,817,240
1,853,585
Ongoing path, park and open space maintenance, project mgmt.
Management Fee to General Fund (5%)
305,000
305,000
315,000
320,500
326,750
333,285
339,951
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
65,000
65,000
66,300
67,600
69,000
On going pest control, tree removal and replacements in stream tract, open space, and park areas
Betty Ford Alpine Garden Support
Nature Center Operation
Eagle River Watershed Support
69,700
45,450
69,700
45,450
69,700
42,000
70,397
0,000
71,101
:0,000
71,812
72,530
Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general
operating annual increase
80,000 Nature Center operating costs including $65K Walking Mountains contract a 15K for maintenance
and utilities
43,260
44,125
45,008
45,908
Annual support of the Eagle River Watershed Council programs with 1% increase for 2017
Public Art- Operating
111,201
111,201
123,450
125,919
128,437
131,006
133,626
Art in Public Places programming
Environmental Sustainability
539,563
539,563
673,482
686,952
700,691
714,704
728,999
$3.1 K for Sole Power awards and prizes- see corresponding donations above; $6K for two new E -
bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re -appropriate
from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky
Mountain Climate Membership; 2019: Water Quality personnel converted from fixed term to
fulltime
Total Operations
3,109,557
3,109,557
3,377,463
3,440,979
3,507,317
3,575,093
3,644,298
Maintain Town Assets
Forest Health VHF Radios
31,863
31,863
-
-
-
-
-
2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will
enable communication with other agencies using this technology such as Summit County
Intermountain Fuels Reduction
74,328
74,328
-
-
-
-
-
Intermountain Fuels Project $63.3K Phase II; Nature Conservancy contribution $6K- See
corresponding reimbursement above; Phase III ($5K)
48
November 6, 2018 - Page 67 of 469
49
November 6, 2018 - Page 68 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Street Furniture Replacement
25,000
25,000
90,000
90,000
85,000
85,000
85,000
Annual replacement or capital repairs, benches, recycling and bike racks; 2019 includes pedestrian
bridge inspection report ($25K), 2020 includes pedestrian bridge recommendations contract ($15K)
Rec. Path Capital Maint
110,986
110,986
85,000
87,550
90,177
92,882
95,668
Capital maintenance of the town's recreation path system
Park / Playground Capital Maintenance
235,076
235,076
125,000
128,750
132,613
136,591
140,689
Annual maintenance items include projects such as playground surface refurbishing, replacing bear -
proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence
maintenance; 2018 includes $54K increase for improvements to access into Stab Park
Adopt A Trail
-
-
5,000
-
-
-
-
Adopt A Trail Council Contribution for trail in or bordering the Town
Betty Ford Alpine Garden - Capital Contribution
38,433
38,433
-
-
-
-
-
Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)
Total Maintenance
515,686
515,686
305,000
306,300
307,789
314,473
321,357
Priority A
-i
Vail Valley Drive Path Extension: Ford Park to Ptarmigan
Vail Valley Drive Path Extension: Ptarmigan West to GC Mtn
Building al
Ford Park: Softball Weather Shelter
-
-
,
400,000 -
-
-
-
2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety
-
-
400,000
585,000
67,000
-
-
-
-
2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety
-
-
-
-
-
-
2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for
spectators and players
Ford Park Landscape Enhancement: Parking Lot/Sport
Central Portal
-
-
-
-
-
-
2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal
'ilot Project to reduce turf grass -
- 30,000
-
-
-
-
2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways
to reduce turf grass in areas across town resulting in water and maintenance savings
Gore Valley Trail Bridge Replacement
-
- 300,000
-
-
-
-
2019: Reconstruction of south bridge abutment due to significant scour and replacement of
bridge structure
Covered Bridge Pocket Park Rehabilitation
-
-
-
-
-
-
2019: Streambank stabilization, riparian enhancements, walking surface replacement
Nature Center Redevelopment
Open Space Land Acquisition
182,740
182,740
400,000
-
1
4,000,000
50,00
-
2018: Temporary Nature Center structure ($95.5K); Research on historical preservation and design
($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K); 2019: $400K Design for new
Nature Center Remodel/Structure; 2022: Construction of new Nature Center
150,000
150,000
7
50,000
300,000
-
-
-
2018: Acquisition of East Moran streamtract parcel; 2019/2023 $50K for open space surveys,
studies, titling, and appraisals
Stephens Park Safety Improvements
150,000
150,000
-
-
-
-
2019: Access improvements to include extended sidewalk, new stairs and other site
improvements; playground was built in 1990's
Gore Valley Trail Realignment
-
-
50,000
600,000
-
-
-
2019: Design Gore Valley Trail Realignment at Lionshead gondola; 2020: Gore Valley Trail
Realignment
Water Quality Infrastructure
2,512,181
2,377,181
1,000,000
100,000
85,000
1,000,000
400,000
60,000
1,000,000
300,000
60,000
-
-
2018 Forecast remove $135K for water mitigation at PW from grant for roof runoff supplemented in
2017; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site
specific water and water quality construction projects as part of "Restore the Gore"
Streambank Mitigation
900,458
900,458
-
-
2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $38,847 Great
Outdoors grant for riparian plants near covered bridge and Vail Valley Drive; 2019: Riparian Site
specific construction projects for Water Quality Strategic Action Plan
Public Art -General program / art
646,585
646,585
60,000
60,000
To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to
accumulate enough funds.
Public Art - Winterfest
352
352
30,000
30,000
30,000
30,000
30,000
Winterfest $30K per year
East Vail Water Quality TAPS
1,125,111
1,125,111
-
-
-
-
-
2018: East Vail Water Quality Improvements; $700K CDOT TAP grant funding budgeted in $700K -
revenue will be rolled in Supp 3 2018
49
November 6, 2018 - Page 68 of 469
50
November 6, 2018 - Page 69 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
East Vail Interchange Improvements
1,423,960
1,423,960
-
-
-
-
-
2018: Continuation of landscaping design and construction of the interchange
Dowd Junction repairs and improvements
2,138,515
2,138,515
-
-
-
-
-
2018: Re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative
improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K
reimbursement from ERWSC and $1M reimbursement from Eagle County
Ford Park Improvements & Fields
262,620
146,220
-
-
-
-
-
2018: Softball field shelter currently undergoing re-evaluation ($116.4) ; Ford Park Soccer Field ADA
Route ($55K), East Ford Park special event power ($91.2K)
Streamtract Education/Mitigation
103,061
103,061
-
-
-
-
-
2018: Includes water quality and streamtract education, outreach, signage and marketing; water
quality personnel
Vail Transit Center Landscape
125,000
125,000
-
-
-
-
-
2018: 'Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail
TRC
Golf Clubhouse & Nordic Center
118,729
118,729
-
-
-
-
-
2018: Completion of Clubhouse and Nordic Center;
Chalet Road Sport Courts
38,463
38,463
-
-
-
-
-
2018: Acoustic barriers to minimize noise at Chalet Road Sport Courts
Soft Surface Trails
168,109
168,109
-
-
-
-
-
2018: Trail enhancements to coincide with Open Lands plan discussions
Gore Valley Trail Reconstruction Conoco to Donovan
450,000
450,000
-
-
-
-
-
2018: Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion
North Recreation Path Sun Vail to Pedestrian Bridge
235,000
235,000
-
-
-
_
-
2018: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail
and the pedestrian Bridge to coincide with the Red Sandstone parking garage project
Bighorn Park Improvements
13,208
13,208
-
-
-
-
-
2018: Drainage repairs and improvements near pavilion $13.2K
Ford Park Portal Improvements
23,868
23,868
-
-
-
-
-
2018: Continue improvements to Ford Park entry points
Seibert Memorial Statue
150,000
150,000
-
-
-
-
-
2018: Placeholder for Pete Seibert Memorial statue- contingent upon remaining funds to be raised
during 2018 budget year
Open Lands Plan
404,623
404,623
-
-
-
-
-
2018: Continuation of Comprehensive Open Lands Plan Update
Booth Creek Park
40,000
40,000
-
-
-
-
-
2018: $40K to modify foot traffic pattern in park
Total Priority A
11,362,583
11,111,183
3,884,000
2,090,000
1,390,000
4,140,000
90,000
Priority B
18,000
68,000
17,500
410,000
Ford Park Enhancement: Bikes Racks at Sport Courts
--
-
-
-
-
2020: Additional 12 space bike racks near restroom/concessions building
Ford Park Enhancement: Priority 3 Landscape area
-
-
-
-
-
-
2020: Landscape playground/basketball berm, softball area, frontage rd & east berms, below tennis
courts
Wildland Fire Shelter
-
-
-
2020: To purchase a wildland shelter safety device
Ford Park: Synthetic Turf Replacements
--
-
-
2020: Scheduled replacement of synthetic turf based on 7 year life expectancy
Athletic Field ADA Walkway
--
-
` 326,000
-
50,000
-
-
2020: Construction of ADA compliant walkway between parking lot and Vail Valley Drive
Red Sandstone Park Picnic Shelter
--
-
-
-
-
2021: Modest 12'x12' shelter near volleyball court
Total Priority B
--
-
839,500
50,000
-
-
Priority C
Buffehr Creek Park Safety Improvements
-
-
-
-
-
240,000
-
2022: Replacement 20 -yr old "catalog" playground equipment with custom build
Buffehr Creek Park park picnic shelter
-
-
-
-
-
60,000
2022: 15'x 25' shelter at existing picnic area
Ford Park: Parking lot entry reconfiguration
--
-
-
-
-
400,000
2022: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry
Library Landscape and reading area
--
-
-
-
IN 100,000 -
2022: Exterior landscaping and site work enhancements for an outdoor reading area
Ellefson Park Safety Improvements
-
-
-
-
-
-
300,000
2023: Replacement 10 -yr old "catalog" playground equipment with custom build
Total Priority C
-
-
-
-
-
400,000
700,000
VRD-Managed Facility Projects
Recreation Enhancement Account
305,094
305,094
166,650
168,317
170,000
171,700
173,417
Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance;
Golf Clubhouse
-
-
65,000
-
-
40,000
-
2019: Wood trim replacement ($40K), AC and catering kitchen improvements ($30K); 2022:
Wood Trim replacement ($40K)
50
November 6, 2018 - Page 69 of 469
51
November 6, 2018 - Page 70 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
`Placeholder items
2018
2018
Amended
Forecast
2019
2020
2021
2022
2023
Athletic Field Restroom/Storage Building -
-
-
-
-
-
1,000,000
2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft
restroom/storage building
Golf Course Other
1,007,141
1,007,141
176,396
25,792
61,288
13,679
76,295
2019: parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3k), replace
roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K);
2020: Repair wood trim on maintenance building ($25.8K), 2021:Maintenance building HVAC
replacement ($17.7K), furnace replacement ($11.8K), gas fire replacement ($8.9K) ); 2022: parking lot
asphalt repairs ($11K), parking lots repairs at maintenance building ($3.3K; 2023: Repaint wood trim
($45K), clubhouse walkway repairs ($12.4k), replace drain pans and curb gutters ($18.8K)
Dobson Ice Arena
471,311
471,311
102,943
122,239
2,952
-
53,862
2018: complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing
rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K),
redesign and rebuild electrical room ($120.2K); replace windows and heat pumps ($68K); 2019:
Repair exterior doors ($96K), window replacement ($7K); 2020: Repair exterior lighting ($22.9K),
Repaint and repair exterior wood trim and beams ($9.3K), replace copper piping ($75K); 2021:
Exhaust stack repairs ($3K); 2023:Grading and drainage improvements ($9.4K), rock wall replacement
($15K), repairs to brick pavers ($17.9K), replace HVAC ($12.5K)
Ford Park / Tennis Center Improvements
157,931
157,931
-
5,015
-
19,762
21,137
2018: Complete replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace
($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); Stain wood siding of concessions
($5.6K) and restrooms ($5.6K), $50K for restroom remodel; 2020: Repair exterior doors ($5K); 2022:
Replace wood siding and trim ($4.5K), exterior siding of restrooms and concessions replacement
($15.2K); 2023: Clubhouse grading and drainage maintenance ($15.6K), Repairs to exterior doors
($5.5K)
Athletic Fields
35,523
35,523
-
-
11,659
123,510
-
2018: paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field
($21.3K), Seal coat and crack fill in parking lot ($6K); 2021: Coat exterior gypsum board ($3.7K),
Repaved parking lot ($8K), 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K),
paint wood structure ($6.8K)
Gymnastics Center
52,089
52,089
-
-
-
35,470
-
Installation of cooling system in 2018 ($52K); 2022: Restroom remodel ($35.5K)
Total VRD-Managed Facility Projects
2,029,089
2,029,089
510,989
321,362
245,898
404,120
1,324,710
Total Expenditures
17,016,915
16,765,515
8,077,452
6,998,141
5,501,004
8,833,686
6,080,366
Revenue Over (Under) Expenditures
(10,418,552)
(9,402,152)
(386,616)
(380,346)
1,240,812
(1,950,784)
923,912
Beginning Fund Balance
11,142,915
11,142,915
1,740,763
1,354,147
973,801
2,214,613
263,828
Ending Fund Balance
$ 724,363 $ 1,740,763
$ 1,354,147
$ 973,801 $ 2,214,613 $ 263,828
$ 1,187,740
51
November 6, 2018 - Page 70 of 469
PRIORITY D - UNFUNDED
**Costs are estimates**
Technology Infrastructure
West Vail Master Plan
Municipal Building Remodel
Civic Area Plan Implementation
Main Vail Round -about Major Reconstruction
West Vail Round -about Major Reconstruction
Open Lands Plan Implementation
Phase II of Timber Ridge redevelopment
Community Ice Skating
Photovoltaic Infrastructure
LionsHead Parking Structure East Entry Improvements
Way Finding Kiosks
Historical/ Cultural Heritage
Dobson Skylights
Town of Vail Employee Housing
Facility Safety Improvements
Ford Park: Artist Residence Cottage
Funding Resource Options:
Eligible for funding from
VRA
RETT
Capital Projects
Fund Description
3,600,000
3,000,000
472,000
25,000,000
3,600,000
1,000,000
Projected Fund Balance by end of 2023:
8,105,471
1,187,740 12,317,427
52
November 6, 2018 - Page 71 of 469
Per Council 7/7/15 keep in unfunded until specific projects identified; Council committed to
funding projects that improve our communication with guests and establish Vail as a
leader in technology services
Previous unfunded list included East LH Circle pathway to Dobson ($1.15M) and Dobson Plaza
($1.45M)
Recent paving and 1-70 Underpass project will extend the life of current roundabouts
Recent paving and 1-70 Underpass project will extend the life of current roundabouts
On hold until Open Lands plan is completed
Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have
extended life for 7 years
Outdoor community ice at some of Vail parks such as Donovan
Solar Electric devices to generate electricity
Does not add spaces, but brings remainder of structure up to standards of new transit center and
current codes; enhances guest experience; includes heated stairways on east side- will not be
funded until the Civic Area Plan is complete
Information and wayfinding Kiosks in Lionshead and Vail Village
Funding to enhance and promote Vail cultural and historical vitality, education, economic
developments
Upgrades or removal of Dobson Skylights pending the Civic Area Plan
Building improvements to provide and enhance employees with a safe work environment
Renovation of existing original farm house into AIPP artist residence studio space; $50K from
East West
Revenue
Business Licenses
Transfer in from General Fund
Earnings on Investments
Total Revenue
Expenditures
Commission on Special Events (CSE)
Education & Enrichment
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
2017 2018 2018 2018
Actual Budget Amended Forecast 2019
(if restated) (if restated) (if restated) (if restated) Proposed
$
384,253 $ 380,000 $ 380,000 $ 380,000 $ 275,000
1,702,790 1,682,188 1,916,120 2,176,120 2,487,788
3,115 1,500 1,500 1,500 3,000
2,090,158
2,063,688 2,297,620
2,557,620 2,765,788
838,250
151,500
853,648 866,980
151,500 151,500
866,980 893,648
151,500 151,500
Signature Events
Bravo! 259,661 289,661 289,661 289,661 289,661
Vail Jazz Festival 74,902 74,902 74,902 74,902 74,902
Vail Valley Foundation - Hot Summer Nights 27,500 27,500 27,500 27,500 27,500
Vail Valley Foundation - Dance Festival 48,962 48,962 53,562 53,562 53,562
Vail Valley Foundation - Colorado Classic - - 110,000 110,000 110,000
Burton US Open 404,000 404,000 490,000 490,000 490,000
Snow Days 40,000 40,000 40,000 300,000 300,000
Spring Back to Vail 100,000 100,000 100,000 100,000 300,000
Restaurant Week - - - -
Pioneer Weekend 10,000 - - -
Vail Skating Event - - 20,000 20,000
Vail Film Festival Activation
Fireworks/Laser/Drone Show 52,015 52,015 52,015 52,015 72,015
Collection Fee - General Fund 19,213
20,000 20,000
20,000 13,750
Total Expenditures 2,026,003
2,062,188 2,296,120
2,556,120 2,776,538
Revenue Over (Under) Expenditures 64,155 1,500 1,500 1,500 (10,750)
Beginning Fund Balance 259,453 323,607 309,952 323,607 325,107
Ending Fund Balance $ 323,607 $ 325,107 $ 311,452 $ 325,107 $ 314,357
53
November 6, 2018 - Page 72 of 469
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade-ins
Total Revenue
2018
2017 Proposed 2018 2019
Actual Budget Amended Proposed
$ 3,026,321 $ 3,204,133 $ 3,204,133 $ 3,350,058
38,658 10,000 10,000 10,000
11,683 7,500 7,500 7,900
220,303 130,483 130,483 189,170
3,296,965 3,352,116 3,352,116 3,557,128
Expenditures
Salaries & Benefits 1,115,300 1,186,555 1,186,555 1,174,717
Operating, Maintenance & Contracts 1,291,222 1,413,188 1,413,188 1,598,685
Capital Outlay 1,091,774 703,700 847,200 937,800
Total Expenditures 3,498,296 3,303,443 3,446,943 3,711,202
Revenue Over (Under) Expenditures (201,331) 48,673 (94,827) (154,074)
Beginning Fund Balance 2,056,329 1,548,913 1,854,998 1,760,171
Ending Fund Balance $ 1,854,998 $ 1,597,586 $ 1,760,171 $ 1,606,097
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEALTH INSURANCE FUND
2017 2018 2019
Actual Budget Proposed
Revenue
Town of Vail Interagency Charge - Premiums $ 3,700,000 $ 4,085,000 $ 4,450,000
Employee Contributions 729,490 715,000 715,000
Insurer Proceeds - - 20,000
Earnings on Investments 25,484 12,000 25,000
Total Revenue 4,454,974 4,812,000 5,210,000
Expenditures
Health Inusrance Premiums 744,670 897,141 1,139,857
HC Reform Fee 18,300 20,500
Claims Paid 3,684,452 4,003,908 4,282,775
Short-term Disability Pay
Professional Fees 20,000 20,000 20,000
Total Expenditures 4,449,122 4,939,349 5,463,132
Revenue Over (Under) Expenditures 5,852
(127,349) (253,132)
Beginning Fund Balance 3,443,806
Ending Fund Balance
3,449,658 3,322,309
$ 3,449,658 $ 3,322,309 $ 3,069,177
54
November 6, 2018 - Page 73 of
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
Revenue
E911 Board Revenue
Interagency Charges
Other County Revenues
Town of Vail Interagency Charge
Earnings on Investments
Project Reimbursement
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Other Financing Sources (Uses)
Transfer from Capital Projects Fund
Total Financing Sources (Uses)
Surplus Net of Transfers & New Programs
Beginning Fund Balance
Ending Fund Balance
2017
Actual
2018
Budget
$ 776,809 $ 762,176
1,231,642 1,279,892
659,571 659,608
7,511 6,050
2018
Amended
$ 762,176
1,279,892
4,981
659,608
6,050
364,000
2019
Proposed
$ 803,953
1,354,077
669,590
6,168
2,695,527 2,707,726
2,010,382
547,047
304,070
2,149,392
510,569
119,500
3,076,707
2,154,373
510,569
669,500
2,833,788
2,208,372
533,884
2,861,499 2,779,461
3,334,442 2,742,256
(165,972)
(71,735)
(257,735) 91,532
150,000
150,000
(15,972)
(71,735)
(257,735) 91,532
1,154,836
864,239
1,138, 864 881,129
$ 1,138,864 $ 792,503 $ 881,129 $ 972,661
55
November 6, 2018 - Page 74 of
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
Revenue
Rental Income
Other Income
Total Revenue
Expenditures
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Operating Income
Non-operating Revenues (Expenses)
Interest on Investments
Loan Principal Repayment to Capital Projects Fund
Interest Payment to Capital Projects Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2017
Actual
1,359,914
22,425
1,382,339
503,646
325,716
829,362
2018
Budget
2018
Amended
2019
Proposed
1,471,442
23,487
1,494,929
1,471,442
23,487
1,494, 929
1,570,272
19,346
1,589,618
539,545
280,701
820,246
547,545
280,701
828,246
524,144
280,701
804,845
552,977 674,683
666,683
784,773
1,230
(361,769)
(127,723)
(488,262)
1,866
(367,196)
(122,223)
(487,553)
1,866
(367,196)
(122,223)
(487,553)
12,000
(372,704)
(116,638)
(477,342)
64,715 187,130
179,130
307,431
965,960 1,005,256
1,030,675 1,209,805
$ 1,030,675 $ 1,192,386 $ 1,209,805 $ 1,517,236
56
November 6, 2018 - Page 75 of
TOWN OF VAIL 2019 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
2017 2018 2018 2019
Actual Original Amended Proposed
Revenue
Housing Fee in Lieu (balance) $ 3,112,482 $ - $ - $
Housing Fee in Lieu (2017 collections) 316,557 - - -
Transfer from Capital Projects Fund (balance) 667,500 - - -
Capital Projects Funding - New 1,124,548 - 2,261,550 1,500,000
Total Revenue 5,221,087 2,261,550 1,500,000
Expenditures
InDEED Program
Solar Vail Housing Development
Buy Down Housing
Total Expenditures
- - 2,500,000
4,225,000
328,588 - 429,049
328,588 - 7,154,049
1,500,000
1,500,000
Operating Income 4,892,499 - (4,892,499)
Beginning Fund Balance - - 4,892,499
Ending Fund Balance $ 4,892,499 $ - $ - $
57
November 6, 2018 - Page 76 of
8/22/2018
Bravo! Vail Pantzer
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Bravo! Vail
First Name of Contact Person : Beth
Last Name of Contact Person : Pantzer
E-mail Address : bpantzer@bravovail.org
Mailing Address : 2271 N Frontage Rd W Ste C
City : Vail
State : US -CO
Zip : 81657
November 6, 2018 - Pa66 77 of
8/22/2018
Telephone Number : 9708274307
Members and Titles of your Governing Board : Greg Walton - Chair, Retired as Founder & CEO, Walton
Construction Company LLC Barry Beracha - Vice Chair, Retired as Executive VP & CEO of Sara Lee Bakery Cathy
Stone - Vice Chair, Philanthropist Bill Burns - Treasurer, Retired Regional President US Bank Kathleen Eck -
Secretary, Real Estate Agent, Slifer Smith & Frampton Ronald Baker - Special Assistant to the President, ISS
Facility Services Paul Becker - Retired Investment Specialist Sarah Benjes - Lawyer, Lewis Bess Williams & Weese
Doe Browning - Philanthropist John Dayton - Philanthropist Gary Edwards - Presiding Independent Director,
Entenrgy Corporation Cookie Flaum - Philanthropist Dan Godec - President, GreenStar Financial Services Harry
Gutman - Director KPMG Tax Governance Institute Linda Hart - CEO, Heart Group Inc Alan Kosloff - Chairman,
Kosloff & Partners LC Fred Kushner - Medical Director, Heart Clinic of Louisiana Diane Loosbrock - Retired
Attorney Shirley McIntyre - Philanthropist Laurie Mullen - Owner, West Vail Liquor Mart Blaine Nelson - Retired,
Managing Partner Deloitte LLP Gary Peterson - Vice President of Strategic Initiatives, Steadman Research Institute
Steve Pope - 10/13 Communications General Manager of Arizona Local Media Brad Quayle - Entrepreneur Drew
Rader - President, Rader Engineering Byron Rose - Retired, Managing Director Morgan Stanley & Co Paul Rossetti
- Managing Director, American Securities Adrienne Rowberry - Attorney -Partner, Whitsitt Gross Rowberry LLC Lisa
Schanzer - Philanthropist Carole Segal - Philanthropist Rachel Smiley - Owner, Alpine Party Rentals Frank Strauss
- Philanthropist Doug Tansill - Private Investor & Financial Consultant, Cover Harbor Partners LLC Fred Tresca -
Manager, the Boss Group
Organization Mission Statement : Bravo! Vail enriches people's lives through the power of music by: Producing
the finest performances by the greatest artists; Fostering music education; Promoting a lifelong appreciation of the
arts.
Organization fiscal year-end: : 2018-09-30
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $409,200
In- Kind Request : Usage of Donovan Pavilion for four days of Bravo! Vail's Chamber Series and three days of its
Classically Uncorked Series
Who currently funds your organization? : Bravo! Vail receives a majority of its funding from individual donors, as
well as government agencies including CCI and NEA, foundations, grants,
How will the contribution be used? : Bravo! Vail seeks funding from the Town of Vail to ensure the continued
vitality of the Festival and internationally renowned musicians, acclaimed soloists, and the most powerful classical
masterworks and sensational pops programs are offered to residents and visitors alike. The funding provided by the
Town of Vail is vital to Bravo! Vail's ability to serve the community. Orchestral Underwriting: In 2016, Bravo! Vail
expanded its orchestral roster to make the summer season a four -orchestra festival. Now, each summer, Bravo!
Vail welcomes four of the world's greatest orchestral ensembles performing in 21 concerts as the highlight of its six-
week summer festival. These orchestras have become adored by audience members, with the Dallas Symphony
Orchestra, The Philadelphia Orchestra, and the New York Philharmonic enthralling audiences new and old each
season. Furthermore, in 2019, building on the success and overwhelming support of Bravo! Vail's first international
resident chamber orchestra, the Festival will welcome season -opener Chamber Orchestra Vienna -Berlin in its North
American debut. Chamber Orchestra Vienna -Berlin features leading members of the Vienna and Berlin
Philharmonic Orchestras, two international powerhouses and considered in the top three of European Orchestras.
Following a similar format as the Academy of St Martin in the Fields, Chamber Orchestra Vienna -Berlin will conduct
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a three -concert residency at the Gerald R. Ford Amphitheater which is guaranteed to "achieve a unique creative
exchange with exciting experiences for both audiences and musicians." For the 2019 Season, Chamber Orchestra
Vienna -Berlin is preliminary scheduled for performances between June 20 and 23; the Dallas Symphony Orchestra
between June 28 and July 4; The Philadelphia Orchestra between July 5 and July 13; and the New York
Philharmonic between July 17 and 24. Each orchestra's concerts are performed at the Gerald R. Ford
Amphitheater, combining sensational music with the natural beauty of the Rocky Mountains and contributing to a
musical adventure like no other. Every performance integrates the unique style specific to the orchestra, the sounds
and histories of a variety of repertoire, and a balance of genres and eras. Alongside these orchestras, an array of
acclaimed soloists and guest conductors, many of whom are considered the very best in the world, perform.
Soloists, conductors and repertoire under consideration for 2019 include: • Vail debut of German violinist Anne -
Sophie Mutter (https://www.anne-sophie-mutter.de/en/) — a four -time Grammy -Award winner and described as a
musical phenomenon who for more than 40 years has been a fixture of the international stages of the world's major
concert halls (http://www. kirshbaumassociates.com/artist.php?id=anne-sophiemutter&aview=bio). • The return of
Jaap van Zweden, New York Philharmonic's new music director • Pianist Yefim Bronfman
(http://www.yefimbronfman.com/), pianist Yuja Wang (http://yujawang.com/), violinist Simone Lamsma
(http://simonelamsma.com/), pianist Beatrice Rana (http://www.beatriceranapiano.com/) • All five Mozart Violin
Concerti with Mutter and Chamber Orchestra Vienna -Berlin • American symphonic works by Steven Stuckey, John
Corigliano, Conrad Tao • A screening to live music of Bugs Bunny Bravo's orchestral residences are the
fundamental core of the Festival and draw year-round residents, second -home owners and tourists to Vail.
According to an independent, third -party survey conducted at Bravo! Vail concerts during the 2017 Season,
Colorado residents represented 64% of concert attendees while Texas and Florida residents represented a
combined 13% of attendees. In addition, 4% of concert attendees were international guests. Finally, the Festival
had a total direct economic impact on the town of $12.5 million. In order to fulfill its mission producing the finest
performances by the greatest artists and to continue to advance musical excellence, Bravo! Vail requests support
from the Town of Vail for the residencies of Chamber Orchestra Vienna -Berlin, The Philadelphia Orchestra, and
New York Philharmonic. The Festival requests $84,600 to support the debut of Chamber Orchestra Vienna -Berlin,
as well as $97,300 per orchestra for both The Philadelphia Orchestra and the New York Philharmonic to support the
residencies of these staples of the Festival. With the international recognition of Chamber Orchestra Vienna -Berlin,
combined with the undeniably extraordinary Anne -Sophie Mutter, Bravo! Vail anticipates its residency to be on par
with that of Academy of St Martin in the Fields. Popular support for The Philadelphia Orchestra continues to grow,
with its ticket sales rivaling those of the New York Philharmonic. Bravo! Vail's orchestral season concludes each
year with the New York Philharmonic's residency, which truly provides the cornerstone of the Festival. These six
performances see sell-out crowds, and ticket -buyers travel to Vail, brave inclement weather, and soak in every note
played by America's oldest and most storied orchestra. Bravo! Vail recognizes that these requests represent an
increase of past funding by the Town of Vail. Each year, the Festival faces increased payment to its orchestra
partners as agreed upon in the multi-year agreements, as well as with new, international orchestras such as
Chamber Orchestra Vienna -Berlin. Please note, Chamber Orchestra Vienna -Berlin is currently contracted for 2019
only, and Bravo! Vail will be in communication with the town regarding this slot for 2020. Bravo! Vail's request to the
Town of Vail represents approximately 12% of estimated total expenses for the Festival to bring its orchestra
partners to Vail. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these
increased requests in funding to keep up with the stated rising costs of providing exceptional services and world-
class music. Tosca Underwriting: In 2019, Bravo! Vail will undertake an exciting, new endeavor for the Festival,
presenting its first ever staged -in -concert, full opera production. With The Philadelphia Orchestra, conductor
Yannick Nezet-Seguin, production company Symphony V, stage director James Alexander, and an array of
Metropolitan Opera stars and professional choirs, Bravo! Vail will transform the Gerald R. Ford Amphitheater for two
productions of Puccini's beloved opera, Tosca. Tosca is one of the most lethal of operas, with none of the central
characters, hero or villain, making it to the end alive. It is a thrilling melodrama in which Puccini takes an overtly
theatrical tale and makes it astonishingly moving. Tosca is tale of romance over politics; featuring a heroic painter, a
despicable ruler and an opera superstar, Tosca herself. Tosca made its Metropolitan Opera premiere on February 4,
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1901 and has been performed at the house 937 times, making it the fifth most produced opera in Met history. The
website Operavore recently published the headline "Across the US, Puccini's `Tosca' Remains insanely popular."
Conductor Yannick Nezet-Seguin is described as "unquestionably one of the world's top five most exciting
conductors" and will join Bravo! Vail next season while serving in dual roles as Music Director of both The
Philadelphia Orchestra and the Metropolitan Opera. Stage Director James Alexander, with his production company
Symphony V, recently worked with Nezet-Seguin and The Philadelphia Orchestra on a production of Tosca for
Verizon Hall in May 2018. Alexander call what he does with Nezet-Seguin "theater of a concert." In March 2018,
Alexander brought his team to the Gerald R. Ford Amphitheater to initiate a plan for a Tosca production unique to
Bravo! Vail. Symphony V will create a dramatic set combining actual platforms and props with virtual projections of
custom made images onto two giant LED screens mounted on the walls of the amphitheater that flank the stage.
The conductor's podium will be raised and thrust outward from the stage toward the audience, freeing the front
stage for the action of the fully costumed cast and two choruses. This will be the first outdoor performance of Tosca.
Casting for the principal singers include Jennifer Rowley (https://jenniferrowley.com/), George Gagnidze
(http://georgegagnidze.com/), and Yusif Eyvazov (http://yusifeyvazov.com/). Each are internationally renowned
opera stars and Met Opera regulars. Soprano Rowley has been described by the New York Times as "a singer of
enormous gift and promise" and is acclaimed worldwide for her unforgettable voice and remarkable stage presence.
Baritone Gagnidze strengthened his reputation as an outstanding singer -actor with his acclaimed performance of
Scarpia in Tosca at the Met, which was screened at cinemas worldwide and published on DVD. Eyvazov has been
described as "an exciting tenor whose sound is metallic, stentorian, and markedly Italianate" (Los Angeles Times)
who is "clearly destined for great things" (South China Morning Post). Four supporting cast members will be
announced at a later date. In addition, two choruses will be engaged and led by Duain Wolfe, the founder and
conductor of Colorado Symphony Chorus, Choral Director and conductor of Chicago Symphony Chorus, and past
president of Chorus America. Wolfe will create a 32 -member professional adult chorus specific for this Tosca
project, along with a 16 -member youth chorus from the Colorado Children's Chorale. This "international opera
event" is scheduled for Thursday, July 11 and Saturday, July 13, 2019. Bravo! Vail's production of Tosca is expected
to bring new audience to Vail, drawing opera lovers worldwide. Bravo! Vail plans to explore a variety of ticket and
lodging package options for visitors with our Vail lodging partners. In addition, the Festival is in the initial stages of
exploring educational opportunities for the community around opera and Tosca, which may include master classes,
meet and greets, a performance specifically for youth, backstage tours and pre -performance talks. Bravo! Vail will
seek to use Tosca and the musicians to connect with local students and adults in an impactful way, introducing
them to the world of opera. Bravo! Vail seeks the town's support in the amount of $100,000 ($50,000 per
performance) for this project. This request represents 20% of the projected expense budget, which is an
incremental increase to the Festival's budget for The Philadelphia Orchestra. The Festival has already received
enthusiastic response for this project, with over half of the necessary funding committed. Bravo! Vail appreciates
the town's consideration and understands this request represents a large increase of total past funding; however,
Bravo! Vail anticipates a large return in the Festival's economic impact on the town, as well as establishing new
audience and visitor markets for both the town and the Festival. New Works Project Launched in 2017, the mission
of the New Works Project is to nurture the creation of new music by today's most innovative composers and to
present the incredible wealth of venerated music by the leading composers of the 20th and 21st centuries.
Following the reception to the Festival's 2017 commissioned works, the New Works Project is now an annual
undertaking and represents the Festival's dedication to commissioning and presenting new works by high profile
international composers each year. In 2019, Bravo! Vail's chamber music will be dominated by the much -anticipated
premiere of a commissioned work by Philip Glass (http://philipglass.com/), considered one of the most important
composers of his generation (NPR). This work will be Glass' first percussion quartet piece and feature Third Coast
Percussion (http://thirdcoastpercussion.com/). This new piece will be between 18 and 28 minutes and premiered
during the Festival's Classically Uncorked Series. This series has become increasingly popular and is designed to
showcase the past, present and future of chamber music. Additionally, the Festival will present numerous pieces by
20th and 21st century composers, exposing audiences to lesser known composers. The New Works Project has
garnered national press recognition for the Festival, including Bravo! Vail being listed as one of the Top 15 Classical
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Festivals by The New York Times in both 2017 and 2018. This exclusive and highly -sought after listing in The New
York Times provides great exposure for both the Festival and the Town of Vail itself, and only organizations which
are actively commissioning new works are considered for inclusion. In addition, the Festival, and specifically the
Classically Uncorked Series, was listed in BBC Music Magazine's top 20 finest concerts and operas in North
America. Finally, Bravo! Vail's 2018 New Works Project is featured on New Music USA
(https://www.newmusicusa.org/projects/bravo-vails-2018-new-works-project/), which supports and promotes new
music created in the United States. The New Works Project, through the commissioning of new works by high
profile international composers each year and the presentation of works by living composers, provides major
marketing opportunities for Bravo! Vail and by extension the Town of Vail. Bravo! Vail requests $30,000 in support of
this project for 2019.
How does your request support item 1C of the Contribution Policy (See above) : Bravo! Vail has been a
staple of the Vail community for 31 years, annually building upon and enhancing the social, financial, and cultural
benefits it provides. Bravo! Vail's request for Town of Vail funding aligns perfectly with the Town's mission to
maintain its status as a premiere international mountain resort community. First, the Festival is a major contributor
to a vibrant and diverse local economy. The Festival's direct economic impact on the Town of Vail is significant and
continues to grow year over year. In 2017, the Festival had a total direct impact of roughly $12.5 million, an
approximate 24% increase over 2016, with more than $470,000 in generated tax revenue. The industries most
greatly impacted were Food and Beverage at $5.5 million and Lodging and Hotel Expenses at $4.6 million each.
Secondly, Bravo! Vail strives to provide the most exceptional services to its guests at all times. Bravo! Vail hosts its
concerts in the Vail's finest venues, is focused on producing offerings of only the highest artistic quality, and
annually looks at implementing recommendations made through surveys to ensure the community is being served
to the best of the Festival's ability. In 2017, the Festival had a Net Promoter Score of 87% and 86% of survey
respondents rated their overall satisfaction as 9-10 and 14% as 7-8. The Festival further aligns with the Town of
Vail's mission of providing cultural and educational opportunities to residents and visitors alike by offering 21
orchestral concerts and nearly 20 free educational events and concerts throughout the season in the Town of Vail
alone. Bravo! Vail benefits the entire community by providing unique programs which no other organization offers,
filling the summer season with world-class orchestras, chamber ensembles and soloists in a resort area known
primarily for its winter activities. Not only is Bravo! Vail unique in the local community, but also throughout the
country as the only festival in North America to host four of the finest orchestras in the world: the Dallas Symphony
Orchestra, The Philadelphia Orchestra, the New York Philharmonic, and a rotating international chamber orchestra
of the highest caliber. Bravo! Vail continues to build on its history of excellence and garnering international
recognition with its lineup of world class orchestras. Stages across Vail have been graced by musicians and
conductors of the highest artistic quality and international status including Joshua Bell, Yo Yo Ma, Midori, Jaap Van
Zweden, Yannick Nezet-Seguin, Bramwell Tovey, and Yefim Bronfman. Bravo! Vail provides a cultural element
during the summer season, increasing Vail's prominence as a summer destination and establishing the town as a
year-round destination. With 36% of audience members representing attendees from outside Colorado the
opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second -
home owners, or year-round residents is ample. Additionally, Bravo! Vail has significant impact on ensuring the
future economic health of the Vail community. According to Bravo! Vail's 2017 survey, 96% of audience members
stated that they are likely to return to the Festival and 99% said they are likely to recommend Bravo! Vail to a friend,
setting the stage for future tourism. Bravo! Vail's Education and Community Engagement Programs also have a
profound impact, reaching thousands of children and adults who might not otherwise have access to such
programs. By offering easily accessible and low-cost or free events, the Festival helps to build a healthy and well-
balanced community. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of
the community for future generations to enjoy. For instance, the Festival's office culture focuses on recycling and
reusing and Bravo! Vail's electronic distribution of event invitations, ticket order confirmations, and use of electronic
November 6, 2018 - Pa06 81 of
8/22/2018
auction system have helped reduce paper consumption. Bravo! Vail also makes great effort to collect all copies of
its Season Program Book left behind at concerts and redistribute saved copies at future performances. Finally,
Bravo! Vail hosts concerts in locations which are easily accessible by public transportation, walking or bike.
Please Upload Organization Balance Sheet : Balance Sheet TOV.pdf
Please Upload Organization Income Statement : Income Statement TOV.pdf
Linked Form : bpantzer@bravovail.org
Submission Date : 2018-06-29
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6783779
Last change : 2018-06-29T19:38:10+0000
November 6, 2018 - Pa66 82 of
Assets
01-10102
01-10105
01-10111
01-10112
01-10113
01-10114
01-10122
01-10123
01-10129
01-10131
01-10132
01-10134
01-10135
01-10140
01-10146
01-10150
01-10151
01-10152
01-10155
01-10160
01-10170
01-10172
Total Assets
Bravo! Vail Music Festival
Operating Balance Sheet - confidential
ANB Bank Checking Acct
Citywide Banks Operating Reserve
USBank Checking Acct
Flex Spending Plan Account
USB Amex
UBS CDARS - Unrestricted
ANB Bank CD
UBS Cash (stock donation) account
Wells Fargo Bank Checking Accoun
Petty Cash
457 Deferred compensation
Other Receivables
Pledges Receivable
Prepaid Expenses
Accumulated amortization
Equipment
Festival Piano
Leasehold improvements
Guild Inventory
Accumulated Depreciation
Due from - Temporarily Restricted
Due from Endowment
Liabilities and Fund Balance
Liabilities
01-20215
01-20220
01-20223
01-20225
01-20230
01-20231
01-20234
01-20235
01-20239
01-20243
Total Liabilities
Fund Balance
01-30280
Total Fund Balance
Accounts Payable
Accrued Salaries
Vacation accrual
Unearned Income
Flexible Spending Account Payable
Daycare Spending Account Payable
Employer Match payable
403(B) Plan payable
On account
457 Deferred Compensation Oblig.
Fund Balance - Operating
5/31/2018
4/30/2018
Page 1
Net change
$705.06 $552.48 $152.58
$3,794.40 $602.34 $3,192.06
$2,557,638.32 $2,625,722.38 ($68,084.06)
$10,460.84 $10,960.84 ($500.00)
$487,374.66 $418,540.99 $68,833.67
$412,624.69 $411,986.47 $638.22
$29,105.96 $29,105.96 $0.00
$13.53 $13.53 $0.00
$8,038.97 $8,038.97 $0.00
$328.00 $328.00 $0.00
$235,935.74 $231,142.86 $4,792.88
$225.00 $225.00 $0.00
$1,143,903.04 $916,903.04 $227,000.00
$143,379.80 $135,012.56 $8,367.24
($135,349.00) ($135,349.00) $0.00
$472,759.69 $468,609.69 $4,150.00
$58,000.00 $58,000.00 $0.00
$178,069.93 $178,069.93 $0.00
$4,737.90 $4,737.90 $0.00
($397,127.00) ($397,127.00) $0.00
$441,505.81 $691,505.81 ($250,000.00)
$215,288.97 $215,288.97 $0.00
$5,871,414.31 $5,872,871.72 ($1,457.41)
$78,979.60 $90,361.88 $11,382.28
$24,006.83 $24,006.83 $0.00
$21,000.58 $21,000.58 $0.00
$13,885.02 $13,935.02 $50.00
$1,339.05 $666.53 ($672.52)
$2,291.93 $2,291.93 $0.00
$229.87 $229.87 $0.00
$4,395.58 $5,662.33 $1,266.75
$29,895.80 $32,237.70 $2,341.90
$234,734.74 $229,941.86 ($4,792.88)
$410,759.00 $420,334.53 $9,575.53
$5,460,655.31 $5,452,537.19
$5,460,655.31 $5,452,537.19
$8,118.12
$8,118.12
November 6, 2018 - Page 83 of
Bravo! Vail Music Festival
Operating Balance Sheet - confidential
Page 2
5/31/2018 4/30/2018 Net change
Total Liabilities and Fund Balance $5,871,414.31
$5,872,871.72 $1,457.41
November 6, 2018 - Page 84 of
Bravo! Vail Music Festival
2018 Income Statement & Budget
Fiscal Year 2018 Fiscal Year 2017
2018 2018 2017 2017 Over/Under
5/31/2018 Budget Projtns PYTD Actuals 2018 Proj
Revenue
01-40301 Ticket Sales $1,256,473 $2,017,560 $2,017,560 $1,237,419 $1,996,440 $21,120
01-40302 Soiree Ticket Sales $53,500 $52,000 $56,250 $54,725 $60,800 ($4,550)
01-40303 Gala Auction & Ticket Sales $81,560 $325,000 $325,000 $34,225 $293,339 $31,661
01-40304 Education Income $149,190 $325,145 $185,780 $87,832 $74,638 $111,142
01-40305 Festival Contributions/Gifts $3,832,143 $4,258,000 $3,832,143 $2,986,754 $3,429,788 $402,355
01-40306 Special Project Income $0 $0 $0 $140,200 $145,200 ($145,200)
01-40308 Edu - Tuition $450 $18,600 $18,600 $0 $0 $18,600
01-40309 Program Advertising 5100.090 5175.500 5155.500 $89,083 5152.410 $3,091
01-40310 Guild Dues and Merch Sales $3,840 $20,000 $20,000 $0 $0 $20,000
01-40311 Interest Income/Stock gains $307 $5,500 $1,000 $559 $2,541 ($1,541)
01-40315 Endowment Contribution $0 $270,000 $270,000 $0 $150,000 $120,000
01-40331 Released from Restriction $757,896 $937,896 $937,896 $898,250 $981,053 ($43.157)
01-40333 Edu- Released from Restricti $0 ($215,145) $0 $0 $0 $0
01-40334 Fest Contrib - Released from R $0 ($667,741) $0 $0 $0 $0
01-80355 Investment Gains $0 $1,000 $0 $1,073 $291 ($291)
TOTAL REVENUE $6.235.450 $7.523,315 $7.819.729 $5.530.120 $7.286.500 $533.229
Expenses
Artistic 5393.568 $3.584.006 $3.589.006 5464.427 $3.560.083 528.923
Concert Operations $234.390 $803.248 $805.248 $225,767 $614.414 $190.834
Education 5140.487 5319.967 5319.967 5108,666 5193,828 5126,139
Marketing 5405.041 5699.950 5718.320 5379.457 5729.899 ($11,5791
Fundraising 5228.817 5620.595 5620.595 $246.439 5508.950 $111.645
Administration 5327.360 5435.815 5474.315 5285.823 5414.786 $59.529
Salaries/Taxes 5631,708 $1.059.734 $1,191,505 5606,862 $1,129,501 $62,004
TOTAL EXPENSES $2.361.371 $7.523.315 $7.718.956 $2.317.441 $7.151.461 5567.495
Extraordinary Expenses
01-50822 Website Redesign $0 $0 $0 $77,145 $87,000 ($87,000)
Total Extraordinary Expenses $0 $0 $0 $77,145 $87,000 ($87,000)
CONFIDENTIAL Page 1
November 6, 2018 - Page 85 of 469
Bravo! Vail Music Festival
2018 Income Statement & Budget
Fiscal Year 2018 Fiscal Year 2017
2018 2018 2017 2017 Over/Under
5/31/2018 Budget Proitns PYTD Actuals 2018 Proi
01-70001 Transfer account $0 $0 $0 ($663,701) $0 $0
In Kind
01-40332 In Kind contributions $213,697 $1,900,000 $1,900,000 $575A78 $1,572,760 $327,240
01-50460 In Kind Expense $213.697 $1,900,000 $1,900,000 $575.478 $1,571760 $327.240
Total In Kind $0 $0 $0 $0 $0 $0
NET SURPLUS/(DEFICIT) $3,874,079
$0 $100.773 $3,799,234 $48,039 $52,734
The 2018 budget included release for restriction in the related revenue accounts, and contra accounts 01-40333 and 01-40334. The 2018 actual and projection will not include these amounts, and will be fully
accounted for under account 01-40331.
CONFIDENTIAL Page 2
November 6, 2018 - Page 86 of 469
8/22/2018
National Repertory Orchestra Armstrong
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : National Repertory Orchestra
First Name of Contact Person : Asa
Last Name of Contact Person : Armstrong
E-mail Address : asa@nromusic.com
Mailing Address : P.O. Box 6336
City : Breckenridge
State : US -CO
Zip : 80424
November 6, 2018 - Pa0 87 of
8/22/2018
Telephone Number : 9704535825
Members and Titles of your Governing Board : Executive Board: President: Rick Poppe, Centennial, CO Vice
President: John Hayes, Highlands Ranch, CO Secretary: Michael Massey, Denver, CO Treasurer: John Stafford,
Breckenridge, CO Past President: Patrice Lara, Breckenridge, CO Board of Trustees: Libby Bortz, Littleton, CO
Barbara Calvin, Breckenridge, CO Melanie Frank, Breckenridge, CO Sean Gatzen, Breckenridge, CO John
Landon, Breckenridge, CO Sally Queen, Breckenridge, CO Barbara Vonderheid, Breckenridge, CO Janice Ward
Parrish, Frisco, CO Pam Wiegand, Denver, CO Pam Piper Yeung, Breckenridge, CO CEO: David DePeters COO:
Cecile Forsberg Music Director: Carl Topilow
Organization Mission Statement : Changing Lives Through Music! The National Repertory Orchestra is a
preeminent intensive fellowship that equips young musicians for orchestral music careers while providing the
highest -level of musical experience for all stakeholders. We pride ourselves on Changing Lives Through Music!
Organization fiscal year-end: : 2018-09-30
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Signature Events
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $1,000
Who currently funds your organization? : Funds for the National Repertory Orchestra are generated through
ticket sales from our concerts at the Riverwalk Center in Breckenridge, individual contributions from donors and
board members, advertising revenue and foundation support. Some of the funding agencies that contribute most
significantly to the NRO include the Town of Breckenridge, Bob Benson Family Foundation, The Summit
Foundation, and Vail Resorts EpicPromise.
How will the contribution be used? : Funds from the Town of Vail will be used for a portion of the expenses
associated with our "Free Family Concert" with Bravo! Vail. Pending final contract, the National Repertory Orchestra
plans to perform with Bravo! Vail during the summer of 2019. In 2018, the National Repertory Orchestra (NRO) will
feature Magic Circle Mime's The Listener "Free Family Concert" in collaboration with Bravo! Vail. The date for the
production is July 12, 2018. The National Repertory Orchestra will perform "The Listener" produced by Magic Circle
Mime Co. The orchestra will present this program for patrons in the Gerald R. Ford Amphitheater in Vail, Colorado.
Audience members of all ages will go on a musical excursion that teaches them about music, concerts and
performances, and the art of listening. The concert begins at 11:00 am and gates open at 10:00 am for games and
activities including an instrument petting zoo. The National Repertory Orchestra has a longstanding history of
performance with Bravo! Vail. The popularity of each performance has been evident in the hundreds of audience
members drawn to the concert. Maestro Carl Topilow uses his passionate conducting style to give audience
members a fresh and exciting concert experience, enthralling the audience with his narration and stories behind the
music. In past years, the NRO has received generous contributions from the Town of Vail to offset a portion of the
costs associated with our NRO Concert in Vail. For the National Repertory Orchestra's 2019 performance with
Bravo! Vail, we are again asking the Town of Vail to help defray some of the costs associated with this concert. The
funds would be used to offset the event costs of marketing, instrument and equipment transportation, music and
truck rental, and rehearsal.
How does your request support item 1C of the Contribution Policy (See above) : The National Repertory
Orchestra, like the Town of Vail, is dedicated to providing the community with recreational, educational and cultural
experiences. The NRO has a long-established relationship with Bravo! Vail and continues to bring a world-class
orchestral experience to this annual event. An extensive orchestral fellowship is the core of the NRO's educational
vision, and performing with Bravo! Vail fulfills this vision while also providing an exceptional cultural experience for
November 6, 2018 - Pa0, 88 of
8/22/2018
the citizens and visitors of Vail. Admission to this concert is free. The NRO views this as a wonderful opportunity to
engage with the enthusiastic and receptive Vail audiences. The total number of attendees anticipated is 450-500. In
the past, several busloads of senior citizens attendees came from Grand Junction to enjoy the concert. They told us
that they shopped in Vail and ate at Vail restaurants after the concert. The NRO further benefits the Vail community
through promotion in our materials. We market the Gerald R. Ford Amphitheater Vail concert in our brochure,
season program book, newsletter and on Social Media. We print 12,000 brochures and 5,000 program books that
are distributed and displayed throughout Summit County, including Breckenridge, Silverthorne, Dillon, Frisco,
Copper Mountain and Keystone. Brochures are mailed to 2000 of our donors and given to the concierges all over
Summit County. The program book is distributed at each NRO concert, including the NRO's annual Gala in Denver.
The email newsletter reaches about 2,700 subscribers and our Social Media marketing reaches an additional 3,000
people. We post https://www.visitvailvalley.com/ Vail Valley Chamber Tourism Bureau information in the NRO
program book to encourage patrons to acquire tourist information about the Vail Valley area.
Please Upload Organization Balance Sheet : BalanceSheet.pdf
Please Upload Organization Income Statement : Incomestatement.pdf
Linked Form : asa@nromusic.com
Submission Date : 2018-06-28
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6311315
Last change : 2018-06-28720:48:17+0000
November 6, 2018 - Pa0 89 of
9:27 AM
06/27/18
Accrual Basis
National Repertory Orchestra
Balance Sheet
As of May 31, 2018
ASSETS
Current Assets
Checking/Savings
10000 • Alpine Bank Accounts
May 31, 18
192, 571.40
10500 • Bank Accounts 200.00
Total Checking/Savings 192,771.40
Accounts Receivable
11001 • *Accounts Receivable 28,070.00
Total Accounts Receivable 28,070.00
Other Current Assets
11100 • Accounts Receivable
11200 • Prepaid Expenses
19200 • Suspense
19300 • HRA Offset
500.00
7,959.83
11, 622.00
776.05
Total Other Current Assets 20,857.88
Total Current Assets 241,699.28
Fixed Assets
18145 • Equipment
18147 • Website and Software
18143 • Music Libarary
18144 • Instruments and Music Stands
18146 • Furniture & Fixtures
18149 • Accumulated Depreciation
18150 • Accumulated Amortization
8,531.30
50,372.70
44,187.17
37,159.08
43,538.17
-78,173.45
-46,942.92
Total Fixed Assets 58,672.05
Other Assets
19182 • Investments -Endowment Account 1,858,946.83
Total Other Assets 1,858,946.83
TOTAL ASSETS 2,159,318.16
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Credit Cards
20300 • Apline Bank Credit Cards 6,264.04
Total Credit Cards 6,264.04
Page 1
November 6, 2018 - Page 90 of 469
9:27 AM
06/27/18
Accrual Basis
National Repertory Orchestra
Balance Sheet
As of May 31, 2018
Other Current Liabilities
20550 • HRA - Cecile
20590 • HRA - Kathleen
20595 • Payroll Liabilities
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
32000 • *Unrestricted Net Assets
28050 • Restricted Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
May 31, 18
751.01
25.04
6,893.95
7,670.00
13, 934.04
13, 934.04
55, 827.47
2,124,188.55
-34,631.90
2,145, 384.12
2,159,318.16
November 6, 2018 - Page 91 of 469
Page 2
9:27 AM
06/27/18
Accrual Basis
National Repertory Orchestra
Profit & Loss
October 1, 2017 through May 30, 2018
Income
30300 • Fund Raising Revenue
30500 • Special Events
30390 • Concert Revenue
30600 • Merchandise and CD Sales
30700 • Gala Revenue
30735 • Audition Tour Revenue
30800 • Administrative
30900 • Endowment Distribution
90000 • Endowment Income
Oct 1, '17 - May 30, 18
306, 317.02
26, 784.54
30, 000.00
19.23
47, 825.00
68, 735.00
30,127.04
41, 097.00
0.00
Total Income 550,904.83
Gross Profit 550,904.83
Expense
50340 • Fund Raising Expenses
50500 • Special Event Expenses
50370 • Marketing Expenses
50424 • Concert Expenses
50635 • Merchandise Costs
50711 • Gala Expenses
50740 • Audition Tour Expenses
50780 • Personnel Expenses
50835 • Administrative Expenes
Total Expense
Net Income
9,203.29
16,698.56
20, 392.74
92,280.07
93.70
34, 844.25
16, 542.28
324,537.34
53, 052.82
567,645.05
-16,740.22
November 6, 2018 - Page 92 of 469
Page 1
8/22/2018
The Vail Jazz Foundation, Inc. Kenly
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : The Vail Jazz Foundation, Inc.
First Name of Contact Person : James
Last Name of Contact Person : Kenly
E-mail Address : james@vailjazz.org
Mailing Address : PO Box 3035
City : Vail
State : US -00
Zip : 81658
November 6, 2018 - Pa66 93 of
8/22/2018
Telephone Number : 9704796146
Members and Titles of your Governing Board : Board of Directors Howard L. Stone - Chairman, Retired Real
Estate Attorney & Investor (Vail, CO Michael S. Brown - Regional President, Alpine Bank 1 Avon, CO Kevin Clair -
Retired Restaurateur 1 Edwards, CO John Clayton, Jr. - Professional Musician 1 Los Angeles, CA Garret Davies -
VP of Strategy & Business Development, FiberVisions Corp. 1 Edwards, CO John Dawsey - Vice President /
General Manager, Colorado Mountain Express 1 Edwards, CO James G. Dulin - Investor 1 Edwards, CO Robert E.
Ford - Investor 1 Vail, CO Fred W. Frailey - Journalist, Trains Magazine 1 Edwards, CO James R. Johnson - CEO,
Russell Standard Corp. 1 Pittsburgh, PA Jenelle Soderquist Krissell - Retired Attorney & Mediator 1 Marina del Rey,
CA Laine Lapin - Investor 1 Vail, CO Andrew C. Littman - Attorney, Stevens Littman Biddison Tharp & Weinberg'
Vail, CO Carolyn Pope - Flight Attendant and Writer 1 Vail, CO Larry S. Stewart - Attorney, Stewart Tilghman Fox
Bianchi & Cain' Jupiter, FL Leslie W. Stern - Managing Director, Diversified Search 1 Edwards, CO Catherine A.
Stone - Retired Interior Designer 1 Vail, CO Will W. Verity - President and Managing Director, Verity Investment
Partners 1 Beaufort, SC Glen Wood - Real Estate Developer 1 Vail, CO Advisory Board Paul Bates, Insurance
Executive, Retired Bob Cohen, Wine Distribution Executive, Veraison Beverage Distributors Allie R. Coppeak,
Fundraiser, Retired Dr. Willie Hill, Jr., Director, Univ. of Mass. Amherst Fine Arts Center Laura Miller, Music
Educator, Avon Elementary School Gary J.E. Thornton, Captain, U.S. Coast Guard, Retired Mike Peak,
Professional Musician William Pierce, Architect, Fritzlen Pierce Architects Linda Wilson, Retired
Organization Mission Statement : The mission of Vail Jazz is to perpetuate jazz through live performances that
showcase the artistry and talent of great jazz musicians, and through education, with a focus on young musicians
and young audiences.
Organization fiscal year-end: : 2018-10-31
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $100,000
In- Kind Request : 10 full day rentals of Donovan Pavilion for Vail Jazz Winter Series and/or Vail Jazz Club Series
performances during the 25th Anniversary Vail Jazz Festival. Banner hanging fees waived for the street banner at
the Covered Bridge and Lionshead
Who currently funds your organization? : Vail Jazz has developed a healthy, diversified base of funding
consisting of sponsorship with local businesses and international corporations, government grants, individual
contributions, event admissions, advertising income and in kind gifts. Individual contributions continue to make up
the greatest percentage of the organization's income at 62%, followed by tickets sales at 25%, sponsorship and
advertising at 8%, and program fees and other incremental revenue making up the remaining 5%. Town of Vail,
Alpine Bank, Entertainment Cruise Productions, EpicPromise, Vail Daily, Colorado Mountain Express, Holy Cross
Energy, TV8, Slifer Smith & Frampton Real Estate, Might Fine Productions, Mountain Living, Classic Pianos, KUVO
Jazz Radio, AlpinAire, Sonnenalp, Four Seasons, Vail Mountain Resort & Spa, Arrabelle @ Vail Square, Vail
Chophouse, Bloch & Chapleau, FlyVail, Edwards Metropolitan District, Riverwalk at Edwards, Pierce Architects,
Sato, The Village Market, Anheuser-Busch, Arta Tequila, Foley Family Wines and 10th Mountain Whiskey.
How will the contribution be used? : The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully requests a grant in
the amount of $100,000 to fund the 25th Annual Vail Jazz Festival, which will be presented over a 10 -week period
during the summer of 2019, consisting of more than 75 free and ticketed performances. This increase in funding is
requested in support of three special events, developed in celebration of the organization's 25th Anniversary. These
activities include: 1. 25th Anniversary Celebration on Monday on July 8, 2019 — Held in a luxury hotel property in
November 6, 2018 - Pa§4 94 of
8/22/2018
Vail, this event will bring together approximately 200 of Vail's leading philanthropists, business leaders, arts and
culture enthusiasts, jazz artists and alumni of Vail Jazz's educational programs in honor of the organization's Silver
Anniversary. A performance by internationally -recognized jazz musicians will take place, as well as a silent auction,
live auction and special appeal. 2. Opening Night of the 25th Anniversary Vail Jazz Party on Thursday, August 29th
— On the first night of the 2019 Vail Jazz Party, a special evening of programming will be developed to honor the
legacy that Howard and Cathy Stone have established through their work with Vail Jazz students, alumni, soloists
and headliners will participate in an evening of original music and celebrated classics. This celebration is especially
fitting because Vail Jazz began in 1995 with this 2 -day Labor Day weekend event, modeled after the Dick Gibson
Jazz Parties that took place from the late '50s to late '70s. 3. Niki Haris' Gospel Prayer Meetin' on Sunday,
September 1st (relocated to the Gerald R. Ford Amphitheater) — Considered by many to be Vail Jazz's most
popular annual offering, the Gospel Prayer Meetin' will continue in 2019 with a relocation to the Gerald R. Ford
Amphitheater. Complete with a 6 -person gospel choir, horn section, Hammond B-3 organ, rhythm section, and the
famed lead vocalist Niki Haris, the event will be promoted on a larger scale as a stand-alone destination event. With
crowds exceeding 500 for the past four to five years, Vail Jazz is excited to transition the energy, joy and appeal of
the event into a venue with greater capacity and a higher production quality. This move will double production costs
for the event, exceeding $20,000 between venue rental fees, a complete backline order, lighting, sound, marketing,
staffing and transportation for Vail Jazz Party guests who are staying at the Vail Marriott. However, the potential to
serve the community on a greater scale and attract attendees from around the region makes this a promising and
worthwhile endeavor. While these activities summarize the special programs and enhancements of Vail Jazz's 25th
year of operation, long-standing Festival programming will continue in a familiar format, as described in the
narrative below. Vail Jazz will welcome more than 18,000 attendees to a diverse presentation of 78 events
throughout the Vail Valley in 2019, riding a swell of public awareness, community engagement and attendance that
reached record highs in 2017 and 2018. The Vail brand sets an expectation of world-class quality, exceptional
experiences and unmatched customer service, and the Vail Jazz staff is aggressively working towards realizing this
goal each year with live performances and educational programs that inspire and entertain to that degree. With a
vast array of entertainment opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by
providing spectacular listening experiences in each of its venues, leaving guests with lasting memories of stunning
jazz performances. These goals are entirely constructed around the overarching premise of encouraging guests
and attendees to return year after year to spend time in Vail.
How does your request support item 1C of the Contribution Policy (See above) : Three long-range goals have
remained constant in Vail Jazz programming over the past five years: (1) to enhance the quality of Vail Jazz
Festival events throughout the Vail Jazz Festival, (2) to maximize the economic impact that Vail Jazz has on the
Town of Vail, and (3) to engage the community in new ways that expand the foundation of support which allow Vail
Jazz programs to succeed. Short-term goals of the organization include: (1) to maximize occupancy and elevate the
attendee experience at the Vail Jazz @ Vail Square series, (2) to increase attendance and engagement among full-
time and seasonal residents, (3) to drive destination attendance to the Vail Jazz Party over Labor Day weekend,
and (4) to fully develop the Vail Jazz Winter Series as a popular nightlife dining and entertainment experience. Vail
Jazz also requests in-kind donations from the Town of Vail to be utilized throughout 2019: • Two half day rentals of
Donovan Pavilion • Four half day rentals of The Grand View room
Please Upload Organization Balance Sheet : Vail Jazz - BalanceSheet_YTDapril_FY2018.xlsx
Please Upload Organization Income Statement : Vail Jazz - P&L_YTDapril_FY2018.xlsx
Linked Form : amanda@vailjazz.org
Submission Date : 2018-07-02
Submission Date : 2018-07-02
Created by : integrations+23268@zenginehq.com
November 6, 2018 - Pa§6 95 of
April 30, 2018
ASSETS
Current Assets
Checking/Savings
DEPOSIT ACCOUNTS UNRESTRICTED
11100 • Cash in Bank $ 96,459.91
11104 • Petty Cash $ 225.00
11112 • Cash Money Market $ 13,276.83
Total DEPOSIT ACCOUNTS UNRESTRICTED $ 109,961.74
Total Checking/Savings $ 109,961.74
Other Current Assets
11114 • Investment Account $ 469,435.35
11120 • Deposits $ 4,000.00
11132 • Employee Loans $ 902.95
11136 • Prepaid Expense $ 171.01
11144 • Merchandise for Sale $ 6,230.16
Total Other Current Assets $ 480,739.47
Total Current Assets $ 590,701.21
Fixed Assets
12200 • Net Personal Property - Current
12220 • Personal Property - Current Yr $ 15,699.99
12260 • Accumulated Depre. Current Yr. $ (9,189.99)
Total 12200 • Net Personal Property - Current $ 6,510.00
Total Fixed Assets $ 6,510.00
Other Assets
13150 • Misc. Assets $ 84.54
Total Other Assets $ 84.54
TOTAL ASSETS $ 597,295.75
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Credit Cards
Credit Card at Alpine Bank $ 12,092.59
Total Credit Cards $ 12,092.59
Other Current Liabilities
21108 • Loans Payable - Current Portion $ 2,740.77
21116 • Prepaid Admissions $ 100.00
21133 • Deposits -Other $ 5,000.00
Total Other Current Liabilities $ 7,840.77
Total Current Liabilities $ 19,933.36
Total Liabilities $ 19,933.36
Equity
3000 • Opening Bal Equity $ 43,235.44
3900 • Retained Earnings $ 404,107.04
Net Income $ 130,019.91
Total Equity $ 577,362.39
TOTAL LIABILITIES & EQUITY $ 597,295.75
November 6, 2018 - Page 96 of
Ordinary Income/Expense
Income
40000 • Revenue
41000 • Admissions
41500 • Ticket Fees
42500 • Event Non -Ticketed Revenue
43000 • Sponsorship Fees
44000 • Contributions
44100 • Individuals
44200 • Businesses
44300 • Foundation/Grants
44400 • Other Contributions
Total 44000 • Contributions
45000 • Fund Raisers
45500 • Raffle/Auction-Net
46000 • Merchandise Sales
46500 • Program Ad Sales
47000 • Advertising Allowance
48000 • Interest Income
49000 • Misc. Income
49100 • Gain/Loss Securities Sales
Total 40000 • Revenue
Total Income
Expense
51000 • Performances
51100 • Vail Jazz Festival
51500 • Winter Series
Total 51000 • Performances
51700 • Fund Raisers
52000 • Education
53000 • Marketing
54800 • Information Technology
55000 • Fund Raising
56000 • Administration
6560 • Payroll Expenses
Processing Fee
56148 • Payroll
56152 • Payroll Taxes
Total 6560 • Payroll Expenses
Total Expense
Net Income
FY2018 - YEAR TO DATE FY2018 - ANNUAL
ACTUALS BUDGET
$
93,967.00
$ 297,105.00
$
4,868.85
$ 14,974.00
$
500.00
$ 18,400.00
$
50,500.00
$ 79,000.00
$
164,659.77
$ 397,000.00
$
2,026.00
$ 19,800.00
$
89,570.84
$ 238,984.00
$
8,946.00 $ 10,872.00
$
265,202.61
$ 666,656.00
$
34,750.00
$ 71,000.00
$
1,556.81
$ 12,500.00
$
1,535.00
$ 80,000.00
$
5,800.00
$ 8,399.00
$
8,741.30
$ 53,975.00
$
573.45
$ 8,477.00
$
71.67
$ 5,750.00
$
(15.00)
$ -
$
468,051.69
$ 1,316,236.00
$
468,051.69
$ 1,316,236.00
$
13,176.78 $ 487,422.00
$
56,598.11 $ 47,087.00
$
69,774.89 $ 534,509.00
$
12,905.84 $ 70,740.00
$
13,733.74 $ 74,525.00
$
13,846.83 $ 124,744.00
$
7,112.27 $ 26,276.00
$
5,051.79 $ 36,950.00
$
38,802.28 $ 98,592.00
$
893.84 $ 1,500.00
$
162,250.36 $ 320,000.00
$
13,659.94 $ 28,400.00
$
176,804.14 $ 349,900.00
$
338,031.78 $ 1,316,236.00
$
130,019.91 $ -
November 6, 2018 - Page 97 of 469
VAIL
�.I VALLEY
FOUNDATION
CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL:
2019 VAIL DANCE FESTIVAL
2019 GERALD R. FORD AMPHITHEATER
2019 GERALD R. FORD AMPHITHEATER VIDEOBOARD INSTALLATION (CAPITAL IMPROVEMENT
PROJECT)
2019 SUMMER MOUNTAIN GAMES (IN-KIND ONLY)
Presented by : THE VAIL VALLEY FOUNDATION
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Foundation
2. Contact Person: Mike Imhof, President
3. Mailing Address: PO Box 6550 Avon, CO 81620-9801
4. Telephone: 970-777-2015
5. Email address: mimhof@vvf.org
6. Members of governing board: entered electronically
7. Amount of contribution requested: $219,500 + $60,600 in-kind support
$69,500 for VDF
$30,000 for GRFA
$110,000 for GRFA Videoboard Installation
$10,000 for VVF Athlete Commission
In-kind support of $5,600 for GRFA & $55,000 for GMG
8. Organization fiscal year-end: June 1, 2019 — May 31, 2020.
9. Are your books audited: Yes — annually.
10. How will the contribution be used: Please see below information.
11. How does your request support item 1C of the contribution policy: A positive, sustained economic
climate.
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12. Who currently funds your organization (other governments, private donations, user fees, etc.):
Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales
revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and
tickets to attend Vail Dance Festival performances, and corporate sponsorships with local, regional and
national companies (brands) As non -limiting examples, TIAA Bank, Korbel, GoPro, US Bank, LL.Bean,
Constellation Brands & Nature Valley.
13. Organization's mission statement: The Vail Valley Foundation mission is to enhance the quality of
life in the Vail Valley through arts, athletics and education. Vail Valley Foundation - Enhancing the
quality of life through arts, athletics and education
2018 VAIL DANCE FESTIVAL — This is a TOV Tier 1 Event July 26 — August 10, 2019
Arguably one of the most successful and talked about dance festivals in the country, the Vail Dance
Festival (VDF) is considered one of the best of its kind around the world. It has consistently been
featured in The New York Times, American Express's Departures Magazine, Dance Magazine and many
other vertical print and digital media. Ticket sales records indicate that Festival -goers are true
destination guests who are making a specific trip to Vail to attend this world-renowned event and
demonstrate price insensitive behavior.
From our inaugural performance of the Bolshoi Ballet School in 1988 to our current melting pot of dance
talent, VDF continues to push artistic boundaries in both performance and public spaces. More than 60
original works have been commissioned throughout our tenure that bear the Festival's name in
perpetuity and continue to live on in the repertories for major dance companies. From Lil Buck and
Shantala Shivalingappa's blend of South Indian story -telling and Memphis Jookin, street dance to
Michelle Dorrance's musically -welded new work for the 2017 Festival, which challenged every dancer
into tap -shoes — our creative leadership has made the festival one of the country's foremost summer
dance destinations. It's no wonder the Festival has solidified Vail as a distinguished location and relevant
contributor to the dance world, at the highest level. The New York Times has described our Festival as a
place "...where dancers shine beyond their usual specialties." The festival has put innovative artists like
Claudia Schreier and Lil Buck on the map, while also providing important next steps for artists from
across the spectrum of dance and music.
Damian Woetzel, as the Festival's Artistic Director, continues each year to outdo the prior year in terms
of the caliber of performers, the breadth of the artistic styles represented and a Festival that truly
entertains and provides a unique experience for all attendees. We consistently receive tangible and
positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts
as not just a player but a leader at the highest levels in the international community of performing arts.
In addition, the Festival has become far larger than what transpires at the Gerald R. Ford Amphitheater.
A series of complimentary outreach programs offered through our fringe festival events; Dancing in the
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Streets, film screenings, and Village Vignettes are examples of ancillary events that the Festival provides
to broaden accessibility and increase appreciation of the art form. A robust master class series provides
local aspiring dancers the chance to work with some of the masters of modern day dance. Internship
opportunities offer unparalleled behind -the -scenes exposure to some of the world's greatest dancers
and choreographers and a rare, fast -tracked immersion experience in the world of arts management.
Celebrate the Beat Summer Pop Hop Camp, for 9 -14 -year olds, hosted concurrent with the first week of
the Festival encourages students to develop collaborative skills, cultural literacy, critical thinking,
confidence, and inspires them to believe in themselves. Establishing a standard of excellence that
impacts all aspects of their lives.
In 2017, in an effort to reach a broader audience, bring a deeper understanding of the creative process
and influence Vail has had on 21st Century dance, VDF piloted Festival Forums, a podcast series
broadcast in conjunction with the popular podcast series Conversations on Dance. Since the 2017
festival, these episodes recorded in Vail have racked up nearly 120,000 listens to date, allowing
enthusiasts the chance to enjoy the festival and its artists long after it had ended. Due to the surprise
success of this initial project, we decided in March to fully launch these Festival Forums as an auxiliary
component of the Festival this summer. Town of Vail's midyear funding is considering support for this
new expansion for our 2018 season. We've included an additional request for $4,500 in this application
so the program to continue in the 2019 season and beyond.
GENERAL TOWN OF VAIL BENEFITS
• At the close of the 2017 Festival the PR audience numbers reached 509 million impressions, up
from 261 million impressions in 2016, resulting in $4.74 million in Advertising Value Equivalency
(AVE), a nearly 200% increase from 2016.
• This summer's Festival (2018), in an effort to provide access to all demographics, has once again
scheduled FREE street performances and engagement opportunities to happen in Vail Village,
Lionshead Village and Eagle's Nest away from the traditional stage setting.
• Vail plays host to a Festival which no longer is considered just a local or even Colorado centric
event but one that competes in caliber and stature on a world stage.
• Added dimension to summer in Vail; more to experience, more to do, more reasons to make
Vail your summer destination.
• Positions Vail as an international center of cultural arts at the highest level of excellence
• Independent surveys on destination visitation each year reveal that in 2017 93% of attendees
come to Vail specifically to attend the Festival and 72% of attendees stayed in paid lodging
averaging 3.5 room nights (estimated average nightly room rate $383).
SILVER SPONSOR BENEFITS
• Logo inclusion in all marketing and advertising initiatives.
• One (1) full page advertisement in the official Vail Dance Program.
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• Logo inclusion on performance / Festival poster.
• Right to use the Vail Dance Festival logo.
• Four (4) seats in premium seats for all performances at GRFA.
• Four (4) VIP tickets to attend the Vail Dance Festival Gala.
• Sound bite for Festival Forum podcasts identifying TOV as the sponsor
• Four (4) invitations to all scheduled social functions.
• Class observation opportunities.
2019 VAIL DANCE FESTIVAL GRANT REQUEST
For 2019, The Vail Valley Foundation kindly requests a 30% increase in investment. This requested
increase is tied to the significant continued growth of the VDF project over the last 5+ years itself, while
at the same time, costs to run the project have increased 3-5% each year. VVF kindly asks that the Town
of Vail consider these annual cost increases, which include lodging, talent fees, transportation costs,
meals and entertainment, in their consideration of our $69,500 cash contribution request.
BUDGET IMPACT TO 2019 VAIL DANCE FESTIVAL
Should the Town of Vail approve our request for $69,500, it shall account for 3% of our operating
expense budget. The Vail Dance Festival continues to grow each year and we are sincerely thankful for
the annual Town of Vail support.
GERALD R. FORD AMPHITHEATER — This is a TOV Tier 1 Event/Venue Summer Season 2019
Summer 2019 will mark the Amphitheater's 32nd season. The lobby space now serves a meeting space
for Ford Park. Camp Vail and other user groups utilizes the lobby as a resting place in the park, it is great
for sunny days and rainy days. We are now hosting numerous events in the lobby such as wedding
ceremonies, art classes and chef's in the gardens. Locals and guests of all ages flock to the theater for a
diverse mix of entertainment. From the Vail Dance Festival & Hot Summer Nights series to Bravo! Vail
Valley Music Festival's symphonies and hot performers like Ozomatli, The New York Philharmonic,
and Robert Randolph & the Family Band, each summer, the Gerald R Ford Amphitheater serves as the
cultural and social centerpiece of the Vail Valley. For Summer 2018 and beyond, we've also partnered
with the leading music promoter in Colorado; AEG Presents, to create a new paid music series called
Whistle Pig Vail (WPV).
WPV launched on June 16, 2018 with Dispatch and followed that up on June 19, 2018 with a sold out
Robert Plant concert. Three additional 2018 WPV concerts are booked for 2018. August 17 & 18th we
have the Jerry Garcia Birthday band and on Thursday, September 13th the band 311 is booked to kick off
Oktoberfest weekend. Our plan is to continue our partnership with AEG in 2019 and increase the total #
of WPV concerts to six (6) to eight (8). WPV will bring headliner concerts to the GRFA which will create a
unique experience for our community and guests while also generating additional economic impact to
the TOV. By working with AEG to bring top tier artists to Vail, it provides our community the ability to
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attend very special performances from artists who typically play venues with capacities ranging from
10,000 — 20,000 like Red Rocks and the Hollywood Bowl. Seeing this caliber of artist at the GRFA, which
has a capacity of 2515 for WPV concerts creates a truly unique and special experience, while also
providing Vail with extensive marketing impressions, an increase in destination guests, added summer
programming and significant economic impact.
The Vail Valley Foundation always strives for top -tier performances. The 2019 summer season shall be
no exception with Bravo! Vail Valley Music Festival orchestras, Whistle Pig Vail, Hot Summer Nights and
the Vail Dance Festival as anchors for the 2019 amphitheater schedule.
GENERAL TOWN OF VAIL BENEFITS
• Amphitheater productions showcase Vail as a premier summer resort
• Provides the major venue for performing artists and special events in Vail
• Programming policy ensures performance variety for Vail audiences
• Convention use for summer conferences, weddings, graduations and more
• Unique venue and programming sets Vail apart from other mountain resorts
• Vail's unique and breathtaking outdoor venue receives national recognition and praise
• Town of Vail bars, restaurants, clothing, jewelry, etc. all benefit from traffic pre and post
performance keeping people in Town, engaged and having a wonderful time in Vail
SUPPORTER BENEFITS
• Identification as major contributor in the building of the Gerald R. Ford Amphitheater.
• Four (4) reserved seats at all Gerald R. Ford Amphitheater productions with the exception of the
Whistle Pig Vail series. For the WPV the Town of Vail will have the right to purchase 4 tickets
during the first two weeks of each WPV Concert on -sale via a dedicated ticket block available for
purchase only to VVF donors and key partners.
• One (1) full page advertisement in the Vail Valley Summer Events Magazine.
2019 GERALD R. FORD AMPHITHEATER GRANT REQUEST
The Vail Valley Foundation kindly requests the Town of Vail consider a $30,000 cash contribution to help
support a portion of the Hot Summer Nights series and services provided to the community at the
facility. We also ask for a $2,800 in-kind contribution for police presence during Hot Summer Nights
events and $2,800 for police presence at the Whistle Pig Vail series for a total of a $5,600 in-kind
contribution.
BUDGET IMPACT TO 2019 GERALD R. FORD AMPHITHEATER
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Should the Town of Vail approve our request for $30,000 it shall account for 3% of our operating
expense budget.
GERALD R. FORD AMPHITHEATER — Videoboard installation capital improvement project
In May of 2018, the VVF installed a new HD Digital Screen Videoboard from the center of the GRFA
Pavilion roof, facing the lawn. The videoboard was installed by Creative Technologies Group and
measures approximately 23' x 9'. The Digital Screen is VVF's most recent capital improvement project to
the GRFA and is a major venue enhancement. This new technology elevates the overall guest
experience at the venue & provides 96% of General Admission lawn guests with an incredible visual
experience bringing to life the intricacies of everything happening on the main GRFA stage. The Digital
Screen keeps the GRFA fresh, new and on the cutting edge of performance arts venues in the Rocky
Mountain Region. The digital screen allows us to better thank and recognize our generous partners,
donors, sponsors and stakeholders, allows for dynamic and entertaining programming pre -performance
and during intermissions. VVF will be using a combination of long lens and smaller format HD cameras to
livestream content on the screen during all VVF owned and managed events. Guests on our lawn will
enjoy unique viewing experiences at events like Hot Summer Nights, Whistle Pig Vail, Vail Dance Festival
and the GoPro Mountain Games. Although the digital screen was juts installed in late May, we have
already used it for the 2018 Mountains of Music concerts, our first two 2018 WPV concerts, high school
graduation and Hot Summer Nights; all to rave reviews. Bravo! Vail also plans to use the digital screen
but it is unlikely Bravo! Vail will use the screen much, if at all during summer 2018. Their plan is to
prepare for use of the digital screen across many of their performances during summer 2019. In
addition to capital expense to purchase and install the digital screen, VVF anticipates approximately
$60,000 per summer in expenses that VVF will cover tied to live screen direction, switching, camera
operators and production.
In early 2018, VVF President Mike Imhof went before TOV Council to request funding support of
$110,000 for this capital improvement project. At the time, the VVF would have been requesting capital
funding support from Town of Vail out of the preferred budget cycle for the town. Mike Imhof proposed
to Vail Town Council the funding support as mentioned above but committed to Vail Town Council that
this funding from Town of Vail would fall into the normal and preferred annual (calendar year 2019)
fiscal year for the Town. VVF received approval for the $110,000 in capital funding support from the
Town of Vail so long as the VVF went through the proper funding process. We believe this project is
essential and will continue to showcase GRFA and Vail as a community offering the highest level of
excellence for our residents and guests. For thirty years, a priority of the VVF has been and remains to
continue to upgrade and modernize all aspects of the Gerald R. Ford Amphitheater, with our end goal
being to provide an exceptional experience for all Amphitheater guests.
The digital screen will:
• Substantially improve and enhance the experience for our general admission guests.
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• Allow us to improve our recognition and thanks for our valued partners, donors and sponsors.
• Create new revenue streams for the Vail Valley Foundation through on-screen advertising for
select brands and live streaming to a global audience and for dynamic pre -performance and
intermission programming, including video content showcasing all the wonderful things Vail and
our valley has to offer.
• Allow for increased ticket revenue.
GENERAL TOWN OF VAIL BENEFITS
• Unique and intimate venue, creative viewing opportunities and diversified programming sets
Vail apart from other mountain resorts
• Videoboard offers a unique and creative guest experience enhancement
• Provides attendees with entertainment during downtime and a complimentary viewing
experience
• The ability to now offer live streaming of select performances hosted at the GRFA will showcase
Vail and the GRFA to a global audience.
SUPPORTER BENEFITS
• Town of Vail sponsor logo acknowledgement and Vail Valley imagery and/or messaging efforts
(ie...sustainability messaging) on the screen during all events where the screen is activated
• Ability to provide video content in future years, should VVF decide to add video content to the
pre -event and intermission schedule. For year 1, we are keeping it simple with logo
acknowledgement and trivia, so we do not over -commercialize the venue.
2019 GERALD R. FORD AMPHITHEATER DIGITAL SCREEN CAPITAL GRANT REQUEST
The Vail Valley Foundation kindly requests the Town of Vail consider a $110,000 one-time cash donation
toward the capital improvement project installation of an HD Videoboard at the GRFA which will
continue to position the Gerald R. Ford Amphitheater as a leading arts and entertainment facility.
BUDGET IMPACT TO 2019 GERALD R. FORD AMPHITHEATER VIDEOBOARD INSTALLATION PROJECT
Should the Town of Vail approve our request for $110,000 it shall account for 25% of our capital
improvement expense budget.
2019 GOPRO MOUNTAIN GAMES — This is a TOV Tier 1 Event June 6-9, 2019
The largest, most successful mountain based multi -sports, music and lifestyle celebration arguably in the
world. Mountain Games has continued to grow each year and is looked upon as the top national event
within the Outdoor Industry. The 2018 event again saw growth in athlete attendance with more than
4,000 participants and overall spectator attendance is estimated at over 80,000 over the 4 days
(preliminary #'s). Per the new Town of Vail (Town Council) grant application request guidelines, we are
including in this grant request just the in-kind support we are requesting from the Town of Vail. Our
normal CSE request for funds process will continue as per normal for any cash contribution request.
The Vail Valley Foundation respectfully asks the Town of Vail to consider an in-kind contribution of
$55,000 for the 2019 Event to be used for:
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• Extra duty police coverage and longer hours specifically tied to three (3) nights of music at the
GRFA during 2019 Mountain Games and continued expansion into Lionshead Village. A total of
4 officers are requested for day time operations throughout all venues each day with an
additional 2 officers on Saturday during the busiest day of the event. In addition, 4 night time
officers at GRFA for the evening concerts until 11pm. Tied to this request are the same 4
additional CO's in place during the Time Trial bike race on Sunday.
• Fire support
• Electrical support to turn on garden and lamppost power for vendors in Vail and Lionshead
• Public works event assistance to include but not limited to:
o trash clean up
o water meter usage
o sand bag distribution to and from event
• Jersey barriers for World Cup climbing wall ballast
• Transportation — added bus stops along the Frontage Road to shuttle event guests from their
cars to and from the event
• Event bus/shuttle support and event fees
The VVF is asking for an increase in in-kind support in 2019 over what the TOV provided in 2018 since
the Mountain Games project continues to materially grow in size, scope and resource needs each year.
With the expanding footprint of the Event, we ask that the TOV review the final in-kind donation from
2018 and recommend an appropriate amount to cover 2017, if different from the $55,000 we are
suggesting. The VVF agrees to remain true to our commitment to TOV, which was, when VVF purchased
the event, to not increase the cash contribution requested of TOV (CSE). VVF has been true to this
promise and in fact has, each year since acquiring the Mountain Games project, decreased the VVF cash
request.
PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Mountain Games event and, tied
to the cash request Vail valley Foundation makes to the CSE, the Town of Vail receives detailed
marketing, attendance and overall economic ROI information across all aspects of the event along with
specific branding and hospitality rights and benefits to be received by the Town of Vail in exchange for
its support.
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APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Athlete Commission
2. Contact person: Mike Imhof
3. Mailing address: PO Box 6550 Avon, CO 81620-9801
4. Telephone: (970) 777-2015
5. Email: mimhof@vvf.org
6. Members and Titles of your governing board:
Mike Imhof -Vail Valley Foundation
Patty McKenny -Town of Vail
Mike Kloser - Vail Community member
7. Amount of contribution requested: $10,000
8. Organization fiscal year-end: Calendar Year January 1 -December 31
9. Are your books audited? YES
10. How will the contribution be used?
The Athlete Commission provides financial support to the young individual athletes of our valley so that
they might go out into the international world of competition and chase their dreams. Each year we fund
both fledgling international athletes as well as those who have reached the highest ranks. The recipients
come from every sport and every part of our valley.
The number of applicants has been steadily growing every year. However, the amount of available funds
has not increased at the same rate. It is our intent to increase the amount of funding from each partner
to meet the needs of deserving athletes.
11. How does your request support item 1C of the contribution policy?
Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity
for local athletes to represent this community in an international arena thereby gaining exposure and
awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn
honor their community. Whenever possible, representation of a community logo is expected and greatly
appreciated. As winner of the women's World Cup Alpine overall Lindsey Vonn generated tremendous
international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received
financial support for many years from the Athlete Commission. The future health of our community will
be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their
athletic dreams.
12. Who currently funds your organization (other governments, private donations, user fees, etc.)?
Town of Vail and the Vail Valley Foundation.
13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the
Athlete Commission as a method for the community to provide financial support for the Valley's
deserving athletes. The program supports those athletes participating in international competitions.
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Vail Valley Foundation Financial Overview / Balance Sheet
iiil Valley Foundation
Prelimivar' - C olist, lid arina Stareinent of Fin ausial Position
May 31, 2018
Assets
Cash and cash equivalents
Accounts receivable, net
Promises to give, net
Intercompany receivable
Prepaid expenses and other assets
Operating imrestments
Property and equipment, net:
Goodwill and intangible assets, net
Property and equipment, net - limited as to use:
Gerald R. Ford Amphitheater
Vital. Center
Endowment investments
Total assets
Liabilities and Net Assets
Accounts payable
Accrued expenses and other liabilities
Deferred revenue
Advance ticket sales
Deferred membership benefits
Intercompany payable
Bonds payable, net of debt issuance costs
Interest rate swap
Total liabilities
Net Assets
Total net assets
Total liabilities and net assets
Vail Valley
Foundation
without VPAC
Operations
$ 1,563,494
18,759
L 564,527
893,430
5;262,551
1;519;564
497,065
11,486,273
1;441;708
Vilar Performing
Arts Center Vail Valley
(VPAC) Foundation
S 723,620 $ 2,587.113
51,485 70.245
121,624 1,686.151
2,882 2.882
25,880 919:310
4,666,055 9,928,606
1,333,987 3,153,551
497,065
268,159
11,486,273
1;709,867
$ 24,547,371 $ 7,193,691 $ 32,041.063
150,126
721;500
3,444;997
534,659
272:936
183:678
4,699,372
913,621
10,920,889
13,926,482
4,702
219,310
135,500
165,253
524,766
6,668,925
S 154.828
940;810
3,580;497
699.913
272.936
183.678
4,699.372
913.621
11,445.655
20,595.407
$ 24,847371 $ 7,193,691 $ 32,041.063
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VVF Income Statement:
'JAIL VALLEY FOUNDATION
For Period June 1. 2017 Thru May 31, 2018
BUDGET
PRELIMINARY
ACTUALS
REVENUE
Fundraising
Arts
Athletics
Education
G&A
Total Revenue
EXPENSE
Fundraising
Arts
Athletics
Education
G&A
Total Expense
CHANGE IN NET ASSETS FROM OPERATIONS
54,638, 350
$7,747,214
54,993,544
$3,775,399
$117,000
$4,413,156
$7,805,355
$5,305,896
$3,770,465
555,329
$21,271,562 $2,350,200
($1r526,015} ($1,553,870
(57r752,035) ($7,811,290
($4,938,780) (55,126r802)
(53r760,339) (53,653r467)
($2,9031,191} ($2,505,526
I$20,978,362} (520,651,053)
$293,200 $699,137
CAPITAL EXPENDITURES
Sources $360,000 $1,133,542
Uses (5238,000} (51,224,707
Net CapEx 5122,000 ($91,055M
BOND PRINCIPAL PAYMENT
NET CONTRIBUTION
{$155,000} (.$155,00011
S260,200 $l53,072
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Vail Valley Foundation Dressman
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Vail Valley Foundation
First Name of Contact Person : Dave
Last Name of Contact Person : Dressman
E-mail Address : ddressman@vvf.org
Mailing Address : PO Box 6550
City : Avon
State : US -00
Zip : 81620
November 6, 2018 - Pa0 109 0
8/22/2018
Telephone Number : 6197640940
Members and Titles of your Governing Board : See VVF application
Organization Mission Statement : The Vail Valley Foundation mission is to enhance the quality of life in the Vail
Valley through arts, athletics and education. Vail Valley Foundation - Enhancing the quality of life through arts,
athletics and education
Organization fiscal year-end: : 2019-05-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Destination Events
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $310,000
In- Kind Request : $65,000 to be used primarily for police, fire, public works and communications
Who currently funds your organization? : Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort
Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the
Vilar Performing Arts Center and tickets to attend Vail Dance Festival performances, and corporate sponsorships
with local, regional and national companies (brands) As non -limiting examples, TIAA Bank, Korbel, GoPro, US
Bank, LL.Bean, Constellation Brands & Nature Valley
How will the contribution be used? : The Vail Valley Foundation kindly requests the Town of Vail consider a
$310,000 cash contribution & $65,000 in kind donation to help keep Vail as the primary Mountain venue of the
Colorado Classic ($155,000 per stage cash contribution and $32.500 per stage in-kind contribution). This request is
flat, year over year and is contingent upon the VVF renewing our agreement with RPM Events to secure Vail as the
host city for two stages of the Colorado Classic event in 2019. The 2018 event is scheduled for August 16 and 17 in
Vail and August 18 and 19 in Denver. The Vail stages consist of a Circuit race and a Time Trial and will put the
Town of Vail on full display for the world to watch. The event is expected to bring a minimum of 15,000 spectators
per day to Vail along with the top cycling teams from around the world. The event is live streamed to 70+ countries
and generates 885 million impressions to a very attractive demographic consisting active, affluent outdoor
enthusiast who travel frequently. Colorado Classic dates align with the top identified need period for the Vail
summer season. We anticipate 420 room nights booked for athletes and their entourage with the expectation of an
additional 1000 room nights booked through the race owners. Additional room nights will be driven by media,
sponsors, and spectators. In 2019, like 2018, the Colorado Classic will dovetail into two nights of Whistle Pig Vail
concerts at the Gerald R. Ford Amphitheater, providing guests with additional reasons to travel to Vail and stay for
an extended period of time while experiences all that Vail has to offer. The Colorado Classic event will also feature
a robust sponsor village, food and beverage areas, and participatory elements such as the Whistle Pig Vail Gravel
Fondo which is being launched in 2018. All of this combined will generate a positive impact to the TOV and local
businesses. The Town of Vail, as a major stakeholder and partner, will receive a significant sponsorship benefits
package spanning marketing, media, PR and hospitality all while placing the Vail Brand center stage. Tenative
sponsorship benefits are listed on accompanying PDF emailed to Carlie Smith. As you consider this request, we
ask that you take into account the VVF's long term commitment to serve as the local organizer of the Colorado
Classic and desire for multiple stages in Vail each year. The Event fills a need period and will drive significant
economic impact and community vitality. The cash contribution will be used to help fund a variety of expenses
across operations and marketing efforts. The in kind contribution will primarily be used for police support, public
works, communications and fire.
November 6, 2018 - Pa§@ 110 0
8/22/2018
How does your request support item 1C of the Contribution Policy (See above) : This event helps achieve a
positive, sustained economic climate while putting Vail on a global stage in terms of exposure to a very attractive
demographic.
Please Upload Organization Balance Sheet : Consolidationg Statement of Financial Position (Balance Sheet) for
2019 TOV Funding Application.pdf
Please Upload Organization Income Statement : VVF Income Statement _ For TOV 2019 Funding
Application.pdf
Linked Form : ddressman@vvf.org
Submission Date : 2018-06-29
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6785550
Last change : 2018-06-30T03:08:04+0000
November 6, 2018 - Pa§@ 111 0
Vail Valley Foundation
Preliminary - Consolidating Statement of Financial Position
May 31, 2018
Vail Valley
Foundation Vilar Performing
without VPAC Arts Center Vail Valley
Operations (VPAC) Foundation
Assets
Cash and cash equivalents $ 1,863,494 $ 723,620 $ 2,587,113
Accounts receivable, net 18,759 51,485 70,245
Promises to give, net 1,564,527 121,624 1,686,151
Intercompany receivable - 2,882 2,882
Prepaid expenses and other assets 893,430 25,880 919,310
Operating investments 5,262,551 4,666,055 ' 9,928,606
Property and equipment, net: 1,819,564 1,333,987 3,153,551
Goodwill and intangible assets, net 497,065 497,065
Property and equipment, net - limited as to use: -
Gerald R. Ford Amphitheater 11,486,273 11,486,273
Vilar Center -
Endowment investments 1,441,708 268,159 1,709,867
Total assets $ 24,847,371 $ 7,193,691 $ 32,041,063
Liabilities and Net Assets
Accounts payable $ 150,126 $ 4,702 $ 154,828
Accrued expenses and other liabilities 721,500 219,310 940,810
Deferred revenue 3,444,997 135,500 3,580,497
Advance ticket sales 534,659 165,253 699,913
Deferred membership benefits 272,936 272,936
Intercompany payable 183,678 - 183,678
Bonds payable, net of debt issuance costs 4,699,372 4,699,372
Interest rate swap 913,621 913,621
Total liabilities 10,920,889 524,766 11,445,655
Net Assets
Total net assets
Total liabilities and net assets
13,926,482
6,668,925 20,595,407
$ 24,847,371 $ 7,193,691 $ 32,041,063
November 6, 2018 - Page 112 of 469
Page 1
VAIL VALLEY FOUNDATION
For Period June 1, 2017 Thru May 31, 2018
REVENUE
Fundraising
Arts
Athletics
Education
G&A
Total Revenue
EXPENSE
Fundraising
Arts
Athletics
Education
G&A
Total Expense
CHANGE IN NET ASSETS FROM OPERATIONS
CAPITAL EXPENDITURES
Sources
Uses
Net CapEx
BOND PRINCIPAL PAYMENT
NET CONTRIBUTION
BUDGET
PRELIMINARY
ACTUALS
$4,638,350
$7,747,214
$4,993,599
$3,775,399
$117,000
$4,413,156
$7,805,355
$5,305,896
$3,770,465
$55,329
$21,271,562
$21,350,200
($1,626,016)
($7,752,036)
($4,938,780)
($3,760,339)
($2,901,191)
($1,553,878)
($7,811,290)
($5,126,802)
($3,653,467)
($2,505,626)
($20,978,362)
($20,651,063)
$293,200
$699,137
$360,000
($238,000)
$1,133,642
($1,224,707)
$122,000 ($91,065)
($155,000)
($155,000)
$260,200
$453,072
November 6, 2018 - Page 113 0
8/24/2018
Vail Valley Foundation Dressman
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Vail Valley Foundation
First Name of Contact Person : Dave
Last Name of Contact Person : Dressman
E-mail Address : ddressman@vvf.org
Mailing Address : PO Box 6550
City : Avon
State : US -00
Zip : 81620
November 6, 2018 - Pa0 114 0
8/24/2018
Telephone Number : 9707772015
Members and Titles of your Governing Board : Andy Arnold John Arnold Hans Berglund Judy Berkowitz Sam
Bronfman Susan Campbell Steve Coyer Andy Daly Ron Davis Matt Donovan Bill Esrey Johannes Faessler Tim
Finchem Steve Friedman John Garnsey Margie Gart Donna Giordano Sheika Gramshammer Mike Herman Beth
Howard Al Hubbard B.J. Hybl Mike Imhof Chris Jarnot George Johnson Alexia Jurschak Doug Lovell Sarah Millett
Ellen Moritz Kaia Moritz Michael Price Eric Resnick Dick Rothkopf Ken Schanzer Mike Shannon Stanley Shuman
Rod Slifer Ann Smead Hap Stein Kristin Tang Fred Tresca Stewart Turley Mary Webster Betsy Wiegers Gary
Woodworth Directors Emeritus: Adam Aron Marlene Boll Bjorn Erik Borgen Berry Craddock Jack Crosby, In
Memoriam President Gerald R. Ford, In Memoriam Harry Frampton, Chairman Emeritus Pete Frechette, In
Memoriam John Galvin, In Memoriam George Gillett Pepi Gramshammer Steve Haber Martha Head William Hybl
Elaine Kelton Kent Logan Peter May Doug Rippeto Oscar Tang
Organization Mission Statement : The Vail Valley Foundation mission is to enhance the quality of life in the Vail
Valley through arts, athletics and education. Vail Valley Foundation - Enhancing the quality of life through arts,
athletics and education
Organization fiscal year-end: : 2019-05-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $219,500
In- Kind Request : 60,600
Who currently funds your organization? : Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort
Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the
Vilar Performing Arts Center and tickets to attend Vail Dance Festival performances, and corporate sponsorships
with local, regional and national companies (brands) As non -limiting examples, TIAA Bank, Korbel, GoPro, US
Bank, Moe's Original BBQ.
How will the contribution be used? : Specific contribution request: $69,500 for Vail Dance Festival $30,000 for
GRFA $110,000 for GRFA Videoboard Installation (Capital Improvement Project) $10,000 for VVF Athlete
Commission In-kind support of: $5,600 for GRFA & $55,000 for GoPro Mountain Games Please see corresponding
PDF document, emailed to Carlie Smith on 6/29/18, for additional detail.
How does your request support item 1C of the Contribution Policy (See above) : A positive, sustained
economic climate.
Please Upload Organization Balance Sheet : Consolidationg Statement of Financial Position (Balance Sheet) for
2019 TOV Funding Application.pdf
Please Upload Organization Income Statement : VVF Income Statement _ For TOV 2019 Funding
Application.pdf
Linked Form : skostick@vvf.org
Submission Date : 2018-06-29
Submission Date :
Created by : integrations+23268@zenginehq.com
November 6, 2018 - Pa0 115 0
8/22/2018
2019 Burton US Open Snowboarding Championships Heingartner
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : 2019 Burton US Open Snowboarding Championships
First Name of Contact Person : Whitney
Last Name of Contact Person : Heingartner
E-mail Address : whitneyh@burton.com
Mailing Address : 80 Industrial Parkway
City : Burlington
State : US -VT
Zip : 05401
November 6, 2018 - Pa0 116 0
8/22/2018
Telephone Number : 8026523770
Members and Titles of your Governing Board : Ian Warda, Senior Director — Global Marketing & Consumer
Strategy, Burton Snowboards Marc Murphy, Director — Partnerships, Burton Snowboards Cam Craighead, Senior
Manager - Events, Burton Snowboards Whitney Heingartner, Manager — Partnerships, Burton Snowboards James
Deighan, Partner, Highline Sports & Entertainment, Inc. Peggy Wolfe, Director of Event, Highline Sports &
Entertainment, Inc.
Organization Mission Statement : Set the standard for best in class international winter events through superior
on -hill venues and high levels of competition, as well as outstanding off -hill entertainment and unique activations
while showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain.
Organization fiscal year-end: : 2019-01-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $490,000
In- Kind Request : Soccer Lot: February 14 — March 8, 2019 - full use of entire lot RV Lot: February 14 — March 8,
2019 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed
full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests.
Who currently funds your organization? : Burton is a privately held company. Highline is a privately held
company. The US Open Snowboarding Championships is funded by Burton Snowboards and corporate Partners
How will the contribution be used? : The TOV contributions will be used to provide guests of the event and the
Town of Vail a high impact / safe winter sport experience to ensure repeat, long-term visits: • Maintain established
excellence from past 6 years • Continue development of youth outreach programs • Build upon success of Junior
Jam programming • Maximize entertainment efforts at multiple locations • Data collection for post event valuations •
Grow sponsorship & B2B opportunities for Burton and TOV • Working towards Burton's 2020 Sustainability Goals •
Expansion of event footprint in town
How does your request support item 1C of the Contribution Policy (See above) : Burton's commitment with
our key Partners to provide a premier event and to uphold our legacy and heritage of the 37th Burton US Open
Snowboarding Championships is unwavering. Vail is our home. The 2019 USO will deliver: • Sustainable practices •
Increased global awareness • Diverse entertainment and lifestyle attractions • Appropriate and engaged customer
base • Encouraged participation from local businesses • A World Class and safe environment for all
Please Upload Organization Balance Sheet : APPLICATION FOR TOWN OF VAIL FUNDING.docx
Please Upload Organization Income Statement : APPLICATION FOR TOWN OF VAIL FUNDING - Budget.docx
Linked Form : whitneyh@burton.com
Submission Date : 2018-07-02
Submission Date : 2018-07-02
Created by : integrations+23268@zenginehq.com
Record ID # : 6791307
Last change : 2018-07-02T20:23:56+0000
November 6, 2018 - Pap 117 0
APPLICATION FOR TOWN OF VAIL FUNDING
Profit & Loss Statement — Current Fiscal Year Budget
2019 US Open Budget
Marketing $4,901,000
Marketing Campaign / Media Buy $77,000
Global broadcast production / distribution $892,000
Staffing $770,000
Course / Venue build $433,000
Event infrastructure $580,000
In -town activations $450,000
Security / Police / Medical $119,000
Branding $225,000
Food & Beverage $158,000
Lodging $770,000
Travel $47,000
Shipping / Storage $35,000
Prize Money $345,000
November 6, 2018 - Page 118 0
10/8/2018
HIGHLINE Wolfe
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : HIGHLINE
First Name of Contact Person : Peggy
Last Name of Contact Person : Wolfe
E-mail Address : peggy@gohighline.com
Mailing Address : 12 Vail Road, Suite 500
City : VAIL
State : US -CO
Zip : 81657
November 6, 2018 - Pa0 119 0
10/8/2018
Telephone Number : 9704766797
Members and Titles of your Governing Board : James Deighan Managing Partner Natalie Biedermann
Marketing Manager Myriah Blair CFO / Controller Andrea Sbicca Sales/Partnerships/Marketing Eric Slayman
Director of Sales & Business Development Greg Schwartz Executive Producer Katie Tille Executive Producer
Peggy Wolfe Director of Events
Organization Mission Statement : HIGHLINE: To foster a culture in which Highline team members are challenged
to excel in providing all customers with exceptional service, extensive knowledge and an unwavering commitment
to ethical excellence - not only to complete client satisfaction -but beyond all expectations!
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Signature Events
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $600,000
Who currently funds your organization? : Partners/Sponsors/Corporations
How will the contribution be used? : SPRING BACK TO VAIL 2019 April 11-14, 2019 Funding Request =
$300,000 Springtime in the Rockies welcomes warmer temperatures, stellar skiing conditions, grilling out at on -
mountain decks and, of course, awesome events. Spring Back to Vail is the annual spring bash celebrating the
close of the winter season and is all new in 2019. Returning to its roots, Spring Back to Vail will bring the Ford Park
concert venue to life with 2 big FREE headliner concerts and plenty more music at Spring Back LIVE! featuring
music throughout Town and on mountain for guests and locals to enjoy. Continuing the success from Vail Snow
Days, the robust inclusion of retailers, restaurants, bars and galleries in the Savor Vail Program will offer a
springtime twist for participation from local businesses. Spring Back to Vail will coordinate lodging deals
encouraging longer, multiple night stays to incentivize guests to choose Vail in the spring and take advantage of a
multi -layered event weekend. An interactive partner expo village, plenty of parties and offerings around Town and
the iconic World Pond Skimming Championships will round out the 2019 Spring Back to Vail. All talent for the 2019
Spring Back to Vail concerts are TBA but past performances include 1,2,3 GO! Project, Grace Potter and the
Nocturnals, Portugal, The Man, and !RATION. VAIL SNOW DAYS 2019 December 12-15, 2019 Funding Request =
$300,000 Following the revamping of Vail Snow Days 2018, next year's Snow Days will replicate the success of a
4 -day festival early season event model to encourage visitors to choose Vail in December as a destination with
more offerings than other mountain resort community. Regardless of the snow depth, the robust and multi -faceted
schedule will be designed to attract guests for a long weekend and encourage everyone to #TakeASnowDay! Snow
Days LIVE!, a focused effort to showcase music not only at Ford Park with 2 nights of FREE headliner concerts but
also in town at bars and restaurants and on mountain will once again be the highlight for Vail Snow Days 2019. The
weekend will kick off with the 2nd annual Pray for Snow Bonfire and Celebration of Snow and set the vibe for a
weekend of activities on mountain and throughout town with local restaurants, bars, retailers and galleries with the
Savor Vail program. Creating specials and packages with hotels and lodging properties will help round out the
opportunities for local businesses to actively be a part of the 2019 Vail Snow Days.
How does your request support item IC of the Contribution Policy (See above) : SPRING BACK TO VAIL
2019 SAVOR VAIL: Spring Back to Vail will work with local retailers, restaurants, bars and galleries to build a
comprehensive experience designed to drive guests into participating businesses. Through a more animated and
focused approach with special pricing, creative and unique experiences, and overall re -imagination of customer
service, the goal is to give the consumer more reasons to choose Vail as a springtime destination. LODGING
COMMUNITY: By creating custom and special pricing on three/four night stays, the lodging community can help the
November 6, 2018 - Pa0 120 0
10/8/2018
event bring people into Vail and stay longer than the traditional one/two nights over the weekend. The event
schedule and offerings will provide the atmosphere and ability for guests to enjoy four days of music, activities,
deals and on mountain fun. Both programs and participating businesses will find additional marketing extensions
through Spring Back to Vail to enhance their current marketing plans. VAIL SNOW DAYS 2019 SAVOR VAIL: Vail
Snow Days will work with local retailers, restaurants, bars and galleries to build a comprehensive experience
designed to drive guests into participating businesses. Through a more animated and focused approach with
special pricing, creative and unique experiences, and overall re -imagination of customer service, the goal is to give
the consumer more reasons to choose Vail as an early winter destination. LODGING COMMUNITY: By creating
custom and special pricing on three/four night stays, the lodging community can help the event bring people into
Vail and stay longer than the traditional one/two nights over the weekend. The event schedule and offerings will
provide the atmosphere and ability for guests to enjoy four days of music, activities, deals and on mountain fun.
Both programs and participating businesses will find additional marketing extensions through Vail Snow Days to
enhance their current marketing plans.
Please Upload Organization Balance Sheet : SB2V19-VSD19_Pro Forma Budget_v1 _09.13.18.pdf
Please Upload Organization Income Statement : SB2V19-VSD19_Pro Forma Budget_v1 _09.13.18.pdf
Linked Form : peggy@gohighline.com
Submission Date : 2018-09-13
Submission Date : 2018-09-13
Created by : integrations+23268@zenginehq.com
Record ID # : 8174252
Last change : 2018-09-13T20:41:19+0000
November 6, 2018 - Pa0 121 0
SPRING BACK TO VAIL 2019
PRO FORMA
REVENUES:
Vail Resorts/Vail Mountain Funding
Sponsorships (Net)
Town Council
Ticket Sales
F&B Sales
submitted to TOWN COUNCIL
[09-13-18]
2019 PRO FORMA
SPRING BACK TO VAIL
200, 000.00
25,000.00
300, 000.00
38,500.00
25,000.00
TOTAL REVENUES 588,500.00
EXPENSES:
SITE/LOCATION/OPERATIONS 542,510.00
Licenses/Permit/Venue Rentals 1,600.00
Labor 78,375.00
Security/Medical 12,500.00
Event Supplies 3,000.00
Equipment Rental 57,200.00
Talent/Bands/Production 279,660.00
Project Fee 101,500.00
Insurance 8,000.00
Adminstrative 675.00
MARKETING
SPONSORSHIP IMPLEMENTATION/FULFILLMENT
BRANDING
FOOD AND BEVERAGE
TRAVEL/LODGING
TOTAL EXPENSES
NET PROFIT (LOSS)
2,650.00
8,250.00
8,000.00
20, 725.00
7,250.00
589,385.00
(885.00)
November 6, 2018 - Page 122 0
VAIL SNOW DAYS 2019
PRO FORMA
REVENUES:
Vail Resorts/Vail Mountain Funding
Sponsorships (Net)
Town Council
Ticket Sales
F&B Sales
submitted to TOWN COUNCIL
[09-13-18]
2019 PRO FORMA
VAIL SNOW DAYS
200,000.00
20,000.00
300,000.00
35,000.00
25,000.00
TOTAL REVENUES 580,000.00
EXPENSES:
SITE/LOCATION/OPERATIONS 532,425.00
Licenses/Permit/Venue Rentals 1,600.00
Labor 71, 750.00
Security/Medical 10,500.00
Event Supplies 3,000.00
Equipment Rental 43,600.00
Talent/Bands/Production 295,100.00
Project Fee 99,700.00
Insurance 6,500.00
Adminstrative 675.00
MARKETING
SPONSORSHIP IMPLEMENTATION/FULFILLMENT
BRANDING
FOOD AND BEVERAGE
TRAVEL/LODGING
TOTAL EXPENSES
NET PROFIT (LOSS)
3,650.00
7,750.00
9,000.00
20,725.00
6,900.00
580,450.00
(450.00)
November 6, 2018 - Page 123 0
8/22/2018
Colorado Snowsports Museum and Hall of Fame Campbell
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Colorado Snowsports Museum and Hall of Fame
First Name of Contact Person : Liz
Last Name of Contact Person : Campbell
E-mail Address : liz@snowsportsmuseum.org
Mailing Address : 231 S. Frontage Road East
City : Vail
State : US -CO
Zip : 81657
November 6, 2018 - Pa0 124 0
8/22/2018
Telephone Number : 9704761876
Members and Titles of your Governing Board : Chairman: Jamie Duke Vice Chair: Diane Boyer Treasurer: Kent
Erickson Secretary: Dean Ericson Members: Todger Anderson, Hart Axley, Brenda Buglione, Trent Bush, Lucy
Davis, Andy Franklin, Dave Gorsuch, Jeff Gorsuch, Tom Hames, Bill Jensen, Cindy Nelson, Larry Olson, and Bill
Tomcich
Organization Mission Statement : To celebrate snowsports by telling stories that inspire others to seek adventure.
Organization fiscal year-end: : 2019-04-30
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $55,000
In- Kind Request : $9,000 in-kind rent and two additional Silver parking passes.
Who currently funds your organization? : The Colorado Snowsports Museum receives funding from six primary
sources: 1. Net proceeds from special events (Annual Hall of Fame Induction Gala, Golf Tournament, and Tenth
Dinner and plus private group facility rentals) 2. Unrestricted operating grants (Town of Vail, Vail Resorts Epic
Promise, and National Endowment for the Humanities) 3. Individual's annual memberships and gifts, 4. Museum
Gift Shop net proceeds. 5. In -Kind services. The Museum receives favorable rent from Town of Vail after trading the
building it owned on the corner of East Meadow Drive and Vail Road during redevelopment. EFF Productions and
Vail Resorts Epic Promise also provide substantial in-kind support. 6. Proceeds from project -specific restricted
grants.
How will the contribution be used? : The Council Contribution will be used for year-round daily operations (10
am - 6 pm) of our newly transformed museum, its exhibits and our expanded weekly educational programming in
lieu of charging visitors an admittance fee. Expanded programming will include a new digital scavenger hunts for
t'weens and groups that will take users on an adventure through skiing history and Vail's landmarks, and new
weekly presentations with speakers and ski films.
How does your request support item 1C of the Contribution Policy (See above) : In June of 2018, the
Colorado Snowsports Museum celebrated the grand reopening of this exceptional cultural and educational facility,
featuring six eye-popping new exhibits. Funded primarily through private donations, the $2.5 million transformation
features state-of-the-art exhibits, showcasing and chronicling the rich history and heritage of the Colorado ski and
snowboard industry. In addition to the centerpiece 10th Mountain Division exhibit, generously underwritten by the
Town of Vail, along with the Vail's DNA exhibit, the Museum features five additional exhibits, complete with
interactive media components, that has positioned the Colorado Snowsports Museum as the most complete,
entertaining and interactive ski museum in the world. The unique interactive tables and walls encourage repeat
visitation, as one visit will most certainly not be sufficient to take in all of the in-depth "dig deeper" opportunities that
the new technology allows the Museum to present. The highly entertaining and informative new Museum adds
vibrancy and diversity to Vail, especially during the off seasons, when fewer establishments are open. Its location,
at the gateway to the village core, makes it a "must see" adventure, providing visitors with a sense of a shared
community as they learn of Vail's origins and the history of skiing and snowboarding in Colorado. In addition to
entertaining daily visitors, the Museum also hosts field trips for students from elementary, middle and high schools
in the region, as well as groups such as Eagle County Seniors, foreign delegations curious about the evolution of
snowsports in Colorado or those that have a specific interest in the 10th Mountain Division and World War II. The
Museum's 10th Mountain Division exhibit is the largest of its kind in the United States, and the only one in
November 6, 2018 - Pa0 125 0
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Colorado. Since its inception in 1976, the Museum has become the go -to resource on Vail's history, answering
countless requests for information and historical photos to accompany articles. The Museum is also available for
special events for various community and private groups, seeking a venue that is easily accessible, truly unique
and affordable. The fact that the Colorado Snowsports Museum calls Vail home reinforces the fact that this
community serves as the epicenter of Colorado skiing and snowboarding, which in turn, provides significant benefit
to all aspects of the Vail economy and the quality of life for all residents of Vail and our guests.
Please Upload Organization Balance Sheet : Balance Sheet.pdf
Please Upload Organization Income Statement : Standard Profit and Loss summary.pdf
Linked Form : museum@snowsportsmuseum.org
Submission Date : 2018-06-28
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6764475
Last change : 2018-06-28T18:13:52+0000
November 6, 2018 - Pa§@ 126 0
5:04 PM
06/27/18
Accrual Basis
Colorado Snowsports Museum and Hall of Fame
Balance Sheet
As of April 30, 2018
Apr 30, 18
ASSETS
Current Assets
Checking/Savings
1494 • Cash & cash equivalents
1119 • 1st Bank Capital Account 9989
1111 • Alpine Bank Cap Campaign 7299
1105 • Chk 1stBank #229-051-7860
1115 • 1stBank Artifact #229-401-3093
1140 • 1stBank Endwmnt # 229-657-4416
1170 • Register cash
1175 • Petty Cash
Total 1494 • Cash & cash equivalents
Total Checking/Savings
Accounts Receivable
1300 • Accounts Receivable
1310 • Accounts Receivable
Total 1300 • Accounts Receivable
Total Accounts Receivable
Other Current Assets
Other Currents Assets
1488 • Prepaid Expenses - HOF
1489 • Prepaid Expenses
1491 • Retail Inventory Asset
Total Other Currents Assets
Total Other Current Assets
Total Current Assets
Fixed Assets
Collections
1405 • Rare Artifacts - Vintage Gear
1401 • Jacques Parker Art
Total Collections
Property and Equipment
SOAC EXHIBIT
1400 • Furniture & Fixtures
1402 • Accum. Depreciation
1403 • Accum Deprec - SOAC
Total Property and Equipment
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
1500 • Accounts Payable
380,282.36
4,156.31
157,402.76
92,997.88
96,240.04
300.00
100.00
731,479.35
731,479.35
510,772.00
510,772.00
510,772.00
10,000.00
839.88
46,602.43
57,442.31
57,442.31
1,299,693.66
5,100.00
40,000.00
45,100.00
105,127.51
56,660.50
- 98,379.53
-105,127.51
- 41,719.03
3,380.97
1,303,074.63
22,923.06
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5:04 PM
06/27/18
Accrual Basis
Colorado Snowsports Museum and Hall of Fame
Balance Sheet
As of April 30, 2018
Apr 30, 18
22,923.06
Total Accounts Payable
Other Current Liabilities
First Bank Install Loan 2794
Gift Certificates
Other Current Liability
2100 • Payroll Liabilities
2115 • Futa Tax Payable
2120 • Suta Tax Payable
Total 2100 • Payroll Liabilities
2200 • Sales Tax Payable
Total Other Current Liability
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
3905 • Temp Restricted - Museum Expans
3900 • Retained Earnings
3902 • Temporarily Restricted RE
3903 • Permanently Restricted
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
498,000.00
375.00
25.21
97.69
122.90
367.36
490.26
498,865.26
521,788.32
521,788.32
471,386.33
321,259.04
34,730.00
580.00
-46,669.06
781,286.31
1,303,074.63
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5:09 PM
06/27/18
Accrual Basis
Colorado Snowsports Museum and Hall of Fame
Profit & Loss
May 2017 through April 2018
Note: Closed for Construction May -February May '17 - Apr 18
Ordinary Income/Expense
Income
EVENTS
4030 • Event Income
4032 • Hall of Fame Banquet
40327 • Auction Proceeds 20,719.75
40323 • Ticket/Table Sales 102,990.00
Total 4032 • Hall of Fame Banquet 123,709.75
4030 • Event Income - Other 18,640.00
Total 4030 • Event Income 142,349.75
Total EVENTS 142,349.75
COLLECTION/FACILITY USE
4092 • Photo/Media Use Revenue 1,220.00
4046.6 • Educational Program Income 100.00
4090 • Receptions Income 7,150.00
4055 • HOF TV Program 27,000.00
Total COLLECTION/FACILITY USE 35,470.00
GRANTS
4210 • Town of Vail Rent In -Kind 9,000.00
4048.1 • Government Grants 44,566.00
4046 • Other Grants
Total 4046 • Other Grants
Total GRANTS 53,566.00
CASH CONTRIBUTIONS/IN-KIND
4041 • Contributions
4010 • Admissions Income 1,623.43
4048 • Donations - Cash/CC
4048a • Donations Cash-Artifact/HOF 145.57
4048b • Donations Cash -Museum & Gift Sh -39.60
4048 • Donations - Cash/CC - Other 2,122.56
Total 4048 • Donations - Cash/CC 2,228.53
Total 4041 • Contributions 3,851.96
4200 • In -Kind Donations
4212 • In -Kind Services Provided
Total 4200 • In -Kind Donations
4095 • Other Income
4098 • Interest Income
Total 4095 • Other Income
CASH CONTRIBUTIONS/IN-KIND - Other
Total CASH CONTRIBUTIONS/IN-KIND 5,322.54
MEMBERSHIPS
4060 • Membership Income
4062 • Individuals 73,758.00
4064 • New Memberships 100.00
0.00
718.50
718.50
552.08
552.08
200.00
Page 1 of 2
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5:09 PM
06/27/18
Accrual Basis
Colorado Snowsports Museum and Hall of Fame
Profit & Loss
May 2017 through April 2018
Note: Closed for Construction May -February May '17 - Apr 18
Total 4060 • Membership Income 73,858.00
Total MEMBERSHIPS 73,858.00
MUSEUM GIFT SHOP
4070 • Retail Income
4080.9 • Shipping and Handling 235.00
4083 • Retail POS Sales 19,352.30
Total 4070 • Retail Income 19,587.30
Total MUSEUM GIFT SHOP 19,587.30
Total Income 330,153.59
Cost of Goods Sold
EVENT EXPENSE
6120 • Event Expenses
6133 • Hall of Fame Expenses 68,461.88
6120 • Event Expenses - Other 2,075.00
Total 6120 • Event Expenses 70,536.88
Total EVENT EXPENSE 70,536.88
FACILITY/COLLECTION USE EXPENSE
6275 • Receptions Expenses 4,643.11
TV Show COGs
6025 • Television Production Costs 8,000.00
Total TV Show COGs 8,000.00
Total FACILITY/COLLECTION USE EXPENSE 12,643.11
MUSEUM GIFT SHOP EXPENSE
5000 • Retail Expenses
Vendor Discounts -134.07
Document Offset 879.78
5005 • COGS Retail POS 7,145.57
5016 • Vendor Shipping Charges 3,167.76
5017 • Supplies 2,439.21
5025 • Customer Shipping Charges 96.50
Total 5000 • Retail Expenses 13,594.75
6201 • Cash over/short 19.02
Total MUSEUM GIFT SHOP EXPENSE 13,613.77
Total COGS 96,793.76
Gross Profit 233,359.83
Expense
Total BANKING FEES 6,859.22
Total FACILITY/PROGRAMMING 41,916.06
Total ADMINISTRATION 12,223.27
Total STAFF & CONTRACTORS 171,040.98
Total Expense 232,039.53
Net Ordinary Income 1,320.30
Page 2of2
November 6, 2018 - Page 130 0
8/24/2018
Betty Ford Alpine Gardens Ripley
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Betty Ford Alpine Gardens
First Name of Contact Person : Nicola
Last Name of Contact Person : Ripley
E-mail Address : nicola@bettyfordalpinegardens.org
Mailing Address : 522 South Frontage Road East
City : Vail
State : US -CO
Zip : 81657
November 6, 2018 - Pa0 131 0
8/24/2018
Telephone Number : 9704760103
Members and Titles of your Governing Board : Betty Ford, Honorary Director in Memoriam Helen Fritch,
President Emerita BOARD OF TRUSTEES Susan Frampton, President Margaret Rogers Vice President Bob Fritch,
Treasurer Gwen Scalpello, Secretary Kathy Borgen - Trustee Doe (Dorothy) Browning - Trustee Holly Elliott -
Trustee Jeannie Fritch - Trustee Sheika Gramshammer - Trustee Dick Liebhaber - Trustee Jennifer Mason -TOV
Liz Paxson - Trustee Carey Firestone Romer - Trustee
Organization Mission Statement : To deepen understanding and promote conservation of alpine plants and
fragile mountain environments.
Organization fiscal year-end: : 2018-09-30
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $75,000
In- Kind Request : 1 winter blue parking pass for Executive Director, continued use of 2 designated parking spots
in Ford Park.
Who currently funds your organization? : Budget $1.2 million Individual donations 44% gift shops (net) 19%
earned income 12 % endowment 3 % town of Vail 12 % grants 10%
How will the contribution be used? : RETT Funding Request Situated in Vail's Ford Park, Betty Ford Alpine
Gardens (Gardens) is a nationally renowned botanical garden and education center. Voted Number 2 on Trip
Advisor for "things to do in Vail' (after skiing Vail Mountain) and with numerous awards, including 2018 Non Profit of
the Year by the Vail Valley Partnership, 2018 Plant Select Showcase Garden, 2011 El Pomar Environmental
Excellence and 2009 APGA garden Excellence Award, this garden is one of Vails best and most loved assets.
Provided free of charge to an estimated 100,000 visitors a year Town of Vail funding is used to maintain and
operate the garden and education center. This maintenance includes but is not limited to purchasing tools, fertilizers
and soil amendments, adding plant material, maintaining benches and water features and general building upkeep.
Maintenance is performed by year round horticultural staff, seasonal staff and interns as well as 50 volunteers that
work under staff direction two days a week. This level of care and maintenance and capital investment has elevated
about 4 acres of Town of Vail property into a beautiful space with capital assets now valued at $5 million. The
Gardens has received the same contribution now for many years, sometimes with a cost of living adjustment.
During this time the Gardens has added the Education Center with its surrounding gardens and increased its role in
the park as a center for visitor orientation, providing the only restrooms in Ford Park during much of the year. The
annual operating budget for the Gardens has more than doubled during this time to $1.2 million. At this time the
Gardens is requesting a modest increase in the operating contribution. In addition we are requesting $29,000 in
capital funding. Betty Ford Alpine Gardens is currently embarking on an ambitious project to provide greater visitor
service and information within the Gardens. Marcella Wells of Wells Resources was engaged to develop an
`Interpretive master Plan' that develops educational messaging throughout the outdoor gardens and orientation
kiosks at the entrances. This plan is now ready for design and fabrication, estimated at a total of up to $190,000
depending on accurate material quotes and options selected. As part of this process a real need for general
information and orientation was realized. We would like to request capital funding to design and fabricate the two
orientation kiosks that will be installed at the upper and lower main gated entrances of the Gardens to provide for
the needs of the Park visitors embarking on a tour of the facility. Betty Ford Alpine Gardens, an informal learning
environment, is responding to many academic and visitor studies of what people want and need. Most importantly,
people need to feel comfortable in a space - they need to know where they are and what is available to them.
November 6, 2018 - Pa0 132 0
8/24/2018
"When people feel disoriented, it directly affects their ability to focus on anything else; when they feel oriented, the
novelty enhances learning" (Falk & Dierking, 2000). Kiosks at the entrances to the Gardens will point people to
where they want to go and what is available to them once they enter. Marcella provided the additional detailed
information below. Two kiosks are proposed — one for the north entrance and one for the south entrance (subject to
Design Review Board review). Each would be an artistic structure with an opportunity for interchangeable
information, designed to complement the iconic steel gates: •'/2" Cor -Ten steel with printed texture framework with
waterjet cutouts (8' wide x 9' tall x 6' deep) • framed and coated wire -mesh backing plain for mounting • angled
louvered awnings (8' wide s 4" thick with 5.5' overhang) • locking, aluminum -frame information case (approximately
24"wide x36" tall) • HPL graphic Welcome Panel (top at approx 6'x8") and interpretive panel (side at approx
48"x36") • six variable -size outdoor acrylic brochure racks Item Unit Price Units Sub -total Design Development and
Construction Drawings $130/hour 25 hours $3,250 Content Development (for interpretive panels)* $100/hour 12
hours $1,200 Graphic Design (for interpretive panels)** $130/hour 20 hours $2,600 Fabrication (sides, backing,
roof) $6,500 1 $13,000 Interpretive panels (title and main) $1,500 2 $3,000 Locking bulletin board $275 2 $550
Brochure racks $30 12 $360 Installation (concrete and landscaping) $1,000 2 $2,000 Subtotal $25,960
Contingency 10% $2,596 Total $28,556
How does your request support item 1C of the Contribution Policy (See above) : As described above this
nationally celebrated garden exemplifies the mission of the Town of Vail by providing the guest with exceptional
service, free of charge year round. This service has been significantly enhanced by the new Education Center with
all the amenities it offers and with the addition of the new orientation kiosks and associated educational
interpretation, the experience will continue to be one of the best Vail offers. A visit to the Gardens, no matter what
time of year is an exceptional recreational, cultural and educational opportunity.
Please Upload Organization Balance Sheet : Apr 18 Balance Sheet.xlsx
Please Upload Organization Income Statement : Apr 18 Summary.xlsx
Linked Form : nicola@bettyfordalpinegardens.org
Submission Date : 2018-06-29
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6214865
Last change : 2018-06-29T20:57:43+0000
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5:33 PM
05/08/18
Accrual Basis
Betty Ford Alpine Gardens
Balance Sheet
As of April 30, 2018
Apr 30, 18 Apr 30, 17 $ Change % Change
ASSETS
Current Assets
Checking/Savings
101 • Unrestricted Funds
Paypal 1,509.51 1,735.55 -226.04 -13.02%
105 • Petty Cash
105.5 • Gift Shop Cash 200.00 200.00 0.00 0.0%
Total 105 • Petty Cash 200.00 200.00 0.00 0.0%
106 • Total Checking ( for reconcile)
107 • Unrestricted Checking 25,779.26 153,078.66 -127,299.40 -83.16%
Total 106 • Total Checking ( for reconcile) 25,779.26 153,078.66 -127,299.40 -83.16%
Total 101 • Unrestricted Funds 27,488.77 155,014.21 -127,525.44 -82.27%
120 • Temporarily Restricted Funds
122 • Temp Restricted Checking
122.8 • Education Center Funds- Temp Re 2,214.54 32,423.82 -30,209.28 -93.17%
122 • Temp Restricted Checking - Other 48,359.90 10,000.00 38,359.90 383.6%
Total 122 • Temp Restricted Checking 50,574.44 42,423.82 8,150.62 19.21%
Total 120 • Temporarily Restricted Funds 50,574.44 42,423.82 8,150.62 19.21%
160 • Investment Funds
165 • Restricted Endowment
165.0 • Permanently Rest. Endowment 483,991.00 445,326.00 38,665.00 8.68%
165.2 • Library Endowment- Perm Rstric 108,879.00 78,989.00 29,890.00 37.84%
165.7 • Escrow for Endow Match 182,883.00 0.00 182,883.00 100.0%
165.8 • Internship Endowment 1,004,952.00 0.00 1,004,952.00 100.0%
Total 165 • Restricted Endowment 1,780,705.00 524,315.00 1,256,390.00 239.63%
166.1 • Operating Reserve Fund 398,014.66 144,254.82 253,759.84 175.91%
167.3 • Library Reserve Fund 4,617.00 1,747.00 2,870.00 164.28%
Total 160 • Investment Funds 2,183,336.66 670,316.82 1,513,019.84 225.72%
Total Checking/Savings 2,261,399.87 867,754.85 1,393,645.02 160.6%
Accounts Receivable
Pledges Receivable
Temp. Restricted Pledges 20,000.00 40,000.00 -20,000.00 -50.0%
Total Pledges Receivable 20,000.00 40,000.00 -20,000.00 -50.0%
1200 • Accounts Receivable 251.57 0.00 251.57 100.0%
Total Accounts Receivable 20,251.57 40,000.00 -19,748.43 -49.37%
Other Current Assets
173 • Gift Shop Inventory
173.2 • School House Inventory 22,154.51 22,716.40 -561.89 -2.47%
173 • Gift Shop Inventory - Other 168,305.38 151,580.71 16,724.67 11.03%
Total 173 • Gift Shop Inventory 190,459.89 174,297.11 16,162.78 9.27%
Total Other Current Assets 190,459.89 174,297.11 16,162.78 9.27%
Total Current Assets 2,472,111.33 1,082,051.96 1, 390, 059.37 128.47%
Fixed Assets
177 • Mountain Perrennial Garden 254,006.37 254,006.37 0.00 0.0%
178 • Meditation Garden 145,061.42 145,061.42 0.00 0.0%
179 • Alpine Rock Garden 1,040,384.38 1,040,384.38 0.00 0.0%
182 • Schoolhouse, Plaza, Childrens 1,078,978.97 1,071,842.20 7,136.77 0.67%
Page 1 of 2
November 6, 2018 - Page 134 0
5:33 PM
05/08/18
Accrual Basis
Betty Ford Alpine Gardens
Balance Sheet
As of April 30, 2018
Apr 30, 18 Apr 30, 17 $ Change % Change
185 • Library 2,440.97 2,440.97 0.00 0.0%
186 • Himilayan Garden 3,048.47 3,048.47 0.00 0.0%
187 • Water Feature Upgrade 10,231.52 0.00 10,231.52 100.0%
190 • Interpretation/Displays 109,071.25 89,577.13 19,494.12 21.76%
191 • Education Center 3,559,181.64 3,549,139.64 10,042.00 0.28%
192 • Village Gift Shop 16,381.72 16,381.72 0.00 0.0%
193 • Pollinator Garden 10,000.00 0.00 10,000.00 100.0%
194 • Website 9,348.00 9,348.00 0.00 0.0%
195 • Office/Computer Equipment 53,760.33 53,760.33 0.00 0.0%
196 • Accumulated Depreciation -1,441,360.00 -1,255,671.00 -185,689.00 -14.79%
Total Fixed Assets 4,850,535.04 4,979,319.63 -128,784.59 -2.59%
TOTAL ASSETS 7,322,646.37 6,061,371.59 1,261,274.78 20.81%
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 • Accounts Payable 5,079.49 28,604.24 -23,524.75 -82.24%
Total Accounts Payable 5,079.49 28,604.24 -23,524.75 -82.24%
Credit Cards
1st Bank Visa 16,033.37 14,917.48 1,115.89 7.48%
Total Credit Cards 16,033.37 14,917.48 1,115.89 7.48%
Other Current Liabilities
Gift Certificates 1,307.75 1,557.49 -249.74 -16.04%
210 • Payroll Liabilities
210.1 • Health Insurance -686.12 -3,002.99 2,316.87 77.15%
210.2 • Co Unemployment 107.72 191.56 -83.84 -43.77%
210.4 • Federal Liabilities 5,418.64 4,086.22 1,332.42 32.61%
210.5 • CO Liabilities 1,623.00 1,173.00 450.00 38.36%
210.6 • Simple Liabilities 4,903.29 3,621.44 1,281.85 35.4%
210.8 • Child Care Liability 0.00 318.56 -318.56 -100.0%
210 • Payroll Liabilities - Other 0.00 -0.50 0.50 100.0%
Total 210 • Payroll Liabilities 11,366.53 6,387.29 4,979.24 77.96%
2200 • Sales Tax Payable 1,378.71 1,804.56 -425.85 -23.6%
230A • Accrued Vacation Payable 10,314.05 11,268.37 -954.32 -8.47%
240 • Escrow for Endowment Match 194,000.00 0.00 194,000.00 100.0%
Total Other Current Liabilities 218,367.04 21,017.71 197,349.33 938.97%
Total Current Liabilities 239,479.90 64,539.43 174,940.47 271.06%
Total Liabilities 239,479.90 64,539.43 174,940.47 271.06%
Equity
290.1 • Unrestricted Net Assets 3,919,506.41 5,131,281.93 -1,211,775.52 -23.62%
290.2 • Temporarily Restricted Net Asse 263,885.44 234,227.82 29,657.62 12.66%
290.3 • Permanently Restricted Net Asse 1,587,394.00 372,510.83 1,214,883.17 326.13%
Net Income 1,312,380.62 258,811.58 1,053,569.04 407.08%
Total Equity 7,083,166.47 5,996,832.16 1,086,334.31 18.12%
TOTAL LIABILITIES & EQUITY 7,322,646.37 6,061,371.59 1,261,274.78 20.81%
Page 2 of 2
November 6, 2018 - Page 135 0
5:19 PM
05/08/18
Accrual Basis
Betty Ford Alpine Gardens
Summary of Activities
April 2018
Apr 18 Budget $ Over Budget % of Budget Oct '17 - Apr 18 YTD Budget $ Over Budget % of Budget Annual Budget
Ordinary Income/Expense
Income
301 • Operating Income
354 • Total Operating Cash Income
305 • Annual Memberships 625.00 5,000.00 -4,375.00 12.5% 68,982.36 46,500.00 22,482.36 148.35% 90,000.00
305.5 • TOV RETT Funds 0.00 0.00 0.00 0.0% 69,700.00 69,700.00 0.00 100.0% 69,700.00
310 • Garden Donation Boxes 0.00 300.00 -300.00 0.0% 1,130.00 2,250.00 -1,120.00 50.22% 20,000.00
312 • Individual Donations- Operating 2,350.00 6,000.00 -3,650.00 39.17% 307,599.66 154,000.00 153,599.66 199.74% 192,000.00
320 • Operating Grants 0.00 10,000.00 -10,000.00 0.0% 17,962.68 38,701.00 -20,738.32 46.41% 51,201.00
340 • Private Group Tours 0.00 100.00 -100.00 0.0% 760.00 100.00 660.00 760.0% 3,000.00
345 • Facility Use
345.1 • Rental Income- chairs 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 750.00
345 • Facility Use - Other 1,295.00 1,000.00 295.00 129.5% 9,695.00 8,500.00 1,195.00 114.06% 22,500.00
Total 345 • Facility Use 1,295.00 1,000.00 295.00 129.5% 9,695.00 8,500.00 1,195.00 114.06% 23,250.00
347 • Lectures/Workshops 0.00 0.00 0.00 0.0% 1,063.00 2,050.00 -987.00 51.85% 5,000.00
350 • Events & Other Income
350.01 • Plant Sale 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 4,500.00
350.06 • Other FR Events/Programs 0.00 50.00 -50.00 0.0% 364.30 200.00 164.30 182.15% 2,125.00
350.11 • Public Tours 0.00 0.00 0.00 0.0% 460.00 0.00 460.00 100.0% 3,200.00
350.13 • Chef's in the Garden 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 2,300.00
350 • Events & Other Income - Other 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 300.00
Total 350 • Events & Other Income 0.00 50.00 -50.00 0.0% 824.30 200.00 624.30 412.15% 12,425.00
350.09 • Gift Shop & Merch. Sales
350.095 • School House Sales 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 102,050.00
350.09 • Gift Shop & Merch. Sales - Other 16,864.75 23,000.00 -6,135.25 73.33% 335,353.57 336,000.00 -646.43 99.81% 600,000.00
Total 350.09 • Gift Shop & Merch. Sales 16,864.75 23,000.00 -6,135.25 73.33% 335,353.57 336,000.00 -646.43 99.81% 702,050.00
352 • Miscellaneous Income
352.1 • Reimbursment Income 0.00 0.00 0.00 0.0% 895.64 65.00 830.64 1,377.91% 550.00
352 • Miscellaneous Income - Other 1,554.61 1,400.00 154.61 111.04% 1,675.23 1,400.00 275.23 119.66% 1,400.00
Total 352 • Miscellaneous Income 1,554.61 1,400.00 154.61 111.04% 2,570.87 1,465.00 1,105.87 175.49% 1,950.00
356 • Qtrly Endowment Distribution 0.00 0.00 0.00 0.0% 0.00 10,500.00 -10,500.00 0.0% 21,000.00
Total 354 • Total Operating Cash Income 22,689.36 46,850.00 -24,160.64 48.43% 815,641.44 669,966.00 145,675.44 121.74% 1,191,576.00
Total 301 • Operating Income 22,689.36 46,850.00 -24,160.64 48.43% 815,641.44 669,966.00 145,675.44 121.74% 1,191,576.00
Page 1 of 2
November 6, 2018 - Page 136 of 469
5:19 PM
05/08/18
Accrual Basis
Betty Ford Alpine Gardens
Summary of Activities
April 2018
Apr 18 Budget $ Over Budget % of Budget Oct '17 - Apr 18 YTD Budget $ Over Budget % of Budget Annual Budget
Total Income 22,689.36 46,850.00 -24,160.64 48.43% 815,641.44 669,966.00 145,675.44 121.74% 1,191,576.00
Expense
Total 401 • Administration 5,430.75 4,743.39 687.36 114.49% 36,721.56
Total 500 • Gardens 19,704.13 14,067.00 5,637.13 140.07% 105,840.60
Total 550 • Education 29,609.65 20,598.90 9,010.75 143.74% 149,034.03
Total 600 • Development(Fundraising) 10,581.77 6,600.07 3,981.70 160.33% 51,136.49
650 • Gift Shop Costs
Total 650.1 • Alpine Treasures 26,757.14 36,808.00 -10,050.86 72.69% 285,971.99 289,573.00 -3,601.01
Total 650.2 • School House 875.85 1,432.00 -556.15 61.16% 2,847.74
Total 650 • Gift Shop Costs 27,632.99 38,240.00 -10,607.01 72.26% 288,819.73 293,097.00 -4,277.27
Total Expense 92,959.29 84,249.36 8,709.93 110.34%
Net Ordinary Income
38,426.99
96, 641.00
139, 662.17
46,502.03
-1,705.43
9,199.60
9,371.86
4,634.46
95.56%
109.52%
106.71 %
109.97%
58, 840.86
210,029.00
257, 334.15
83,242.92
98.76% 499,845.00
3,524.00 -676.26
80.81% 80,204.50
98.54% 580,049.50
631, 552.41
614,329.19 17,223.22
102.8% 1,189,496.43
-70,269.93 -37,399.36
-32,870.57
187.89%
184, 089.03
55,636.81 128,452.22 330.88%
2,079.57
Investment Distn (To Op & Lib Reserve) 0.00
Cash Vs Budget -70,269.93 -37,399.36
0.00
-32,870.57
0.0%
187.89%
11,077.10
195,166.13
55,636.81
11,077.10
139, 529.32
100.0% 0.00
350.79%
Other Income/Expense
Other Income
Total 360 • Capital Income 0.00 4,600.00 -4,600.00 0.0% 62,966.52 95,600.00 -32,633.48 65.87% 100,600.00
361 • Investment Income Total
Total 386 • Interest Gain/Loss- Investments 12,569.81 6,156.46 6,413.35 204.17% 35,312.28 46,700.96 -11,388.68 75.61% 79,289.04
387 • Donations to Endowment 0.00 0.00 0.00 0.0% 1,037,025.00 0.00 1,037,025.00 100.0% 0.00
Total 361 • Investment Income Total 12,569.81 6,156.46 6,413.35 204.17% 1,072,337.28 46,700.96 1,025,636.32 2,296.18% 79,289.04
Total Other Income 12,569.81 10,756.46 1,813.35 116.86% 1,135,303.80 142,300.96 993,002.84 797.82% 179,889.04
Other Expense
800 • Capital Expenses
Total 895 • Capital Cash Expenses 5,000.00 27,100.00 -22,100.00 18.45% 37,287.69 57,600.00 -20,312.31 64.74% 106,600.00
898 • Capitalized Expenditures -5,000.00 -36,862.41
Total 800 • Capital Expenses 0.00 27,100.00 -27,100.00 0.0% 425.28 57,600.00 -57,174.72 0.74% 106,600.00
901 • Investment Management Costs 1,810.48 468.26 1,342.22 386.64% 6,586.93 3,277.82 3,309.11 200.96% 5,619.12
Total Other Expense 1,810.48 27,568.26 -25,757.78 6.57% 7,012.21 60,877.82 -53,865.61 11.52% 112,219.12
Net Other Income 10,759.33 -16,811.80 27,571.13 -64.0% 1,128,291.59 81,423.14 1,046,868.45 1,385.71% 67,669.92
Net Income -59,510.60 -54,211.16 -5,299.44 109.78% 1,312,380.62 137,059.95 1,175,320.67 957.52% 69,749.49
Page 2 of 2
November 6, 2018 - Page 137 of 469
8/24/2018
Eagle River Watershed Council Loff
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Eagle River Watershed Council
First Name of Contact Person : Holly
Last Name of Contact Person : Loff
E-mail Address : loff@erwc.org
Mailing Address : PO Box 5740
City : Eagle
State : US -00
Zip : 81631
November 6, 2018 - Pa66 138 0
8/24/2018
Telephone Number : 9708275406
Members and Titles of your Governing Board : Larissa Read, President Cliff Simonton, Vice President Jacque
Collins, Treasurer Brian Tracy, Secretary Tom Allender, Director Chip Bair, Director Fritz Ganz, Director Kim Gortz,
Director Bret Hooper, Director Joe Robinson, Director Woody Woodruff, Director Dr. Tom Steinberg, In Memorium
Gary Brooks, Emeritus Pete Denise, Emeritus Joe Macy, Emeritus Susan Pollack, Emeritus Arlene Quenon,
Emeritus
Organization Mission Statement : Eagle River Watershed Council advocates for the health and conservation of
the Upper Colorado and Eagle River basins through research, education, and projects. The Council strives to
protect and enhance the high-quality natural, scenic and economic values that our rivers and tributaries provide to
the citizens, visitors and wildlife of the Eagle River and Colorado River watersheds located in Eagle County.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $42,000
Who currently funds your organization? : State of Colorado- Colorado Water Conservation Board, Eagle County,
Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Town of Avon, Town of Eagle, Town
of Gypsum, Town of Minturn, Town of Vail, Edwards Metro District, National Forest Foundation, Vail Resorts,
Colorado River District, Homestake Partners, Eagle Park Reservoir Co., local businesses and individuals.
How will the contribution be used? : Eagle River Watershed Council takes a holistic approach to protecting the
streams of Eagle County, including Gore Creek and its tributaries, through monitoring water quality, educating the
community and conducting restoration projects. More specifically, the contribution from the Town of Vail is used for
the following programs and projects. Water Quality Monitoring & Assessment Program (WQMAP) ($12,000). This
program coordinates water quality and biological data collection to identify trends in water quality over time. The
Watershed Council coordinates this program which establishes a partnership with Eagle County, USGS, the
Colorado River District, Eagle River Water & Sanitation District and other municipal and agency stakeholders to
provide a central and easily -accessible repository for the data. This ensures that data collection is not duplicative
nor that there are gaps in the monitoring effort. Funding supports the coordination of data collectors, data analysis,
annual reporting to stakeholders and the community, a shared database, and the maintenance/updating of an
interactive web -based annual report card with graphical interpretations of the data. Additional support comes from
Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and
Colorado Springs), Denver Water, Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn,
and the Colorado River Water Conservation District. Note: This program was previously referred to as
"Collaborative action monitoring (regional project)." Community Pride Highway Cleanup ($1,000) & Eagle River
Cleanup ($1,000) (total=$2,000). The coordination of these two annual cleanup events requires event marketing
and planning, as well as volunteer recruitment and management of a total of over 1,300 volunteers. Last spring, 12
tons of trash were collected along 140 miles of highways by the volunteers. River Cleanup teams cover about 70
miles of river and streams each fall. These popular events build community throughout the entire Eagle Valley,
giving participants a feeling of ownership in maintaining our environment. A further, and obvious, benefit is the
beautification of the valley for the arrival of summer guests, and the removal of trash and other pollution from our
rivers at the end of summer recreation just in time for a busy winter ski season. Additional support comes from
local businesses, individuals, corporations, clubs, foundations, Eagle County and local municipalities. Sediment
source monitoring (TMDL) and Bio -monitoring of Gore/Black Gore Creeks ($14,000). Eagle River Watershed
November 6, 2018 - Pa§6 139 0
8/24/2018
Council coordinates the activities of the Black Gore Creek Steering Committee, a broad-based community group
dedicated to ensuring the aquatic health of Black Gore Creek and the safe operation of the interstate beside the
stream. A tributary to Gore Creek, Black Gore Creek flows approximately 10 miles along Interstate 70 and was
placed on the State of Colorado's list of impaired streams in 2002. The impaired condition is the result of sediment
loading sourced from winter highway maintenance activities. In 2014, Black Gore Steering Committee determined
that annual sediment monitoring on Black Gore Creek could be reduced to occur every other year as the results
were not changing significantly from year to year. This allowed the Watershed Council to reallocate the funds for
monitoring in the off years to bio -monitoring on other Gore Creek tributaries near Vail. Macroinvertebrate data
collected on tributary streams is an important indicator of relationships between land use and surface water quality.
This monitoring may also form the basis for long-term assessments of water quality conditions following
implementation of recommendations included in the Gore Creek Strategic Plan. Eagle River Integrated Water
Management Plan (ER-IWMP) ($5,000) will develop proactive water management recommendations that anticipate
changes to local hydrology due to 1) population growth and increasing municipal demand for water in Eagle County,
2) climate change, and 3) projects related to the Eagle River MOU (ERMOU), an intergovernmental agreement for
developing municipal water supplies in the upper Eagle River watershed. The ER-IWMP will be developed through
a stakeholder process with local conservation organizations, state and federal agencies, recreational users,
ERMOU partners, commercial fishing/rafting guides, local municipalities (including the Town of Vail), agricultural,
and other local stakeholders to develop strategies that can respond to these changes in a way that helps meet
municipal demands, while maintaining and improving ecological attributes in the Eagle River watershed, including
Gore Creek. The ER-IWMP will integrate both consumptive and non -consumptive water uses to ensure that all
existing and future uses are considered. The ER-IWMP will safeguard the interests of the community and extended
stakeholders, which include the environmental and recreational use needs. General operating support ($9,000)
allows Eagle River Watershed Council to allocate funds for new projects and provides the flexibility to shift funds
quickly as issues arise. General operating support also allows the Watershed Council to collaborate on numerous
projects where our input is vital, but where we are not the lead organizer and therefore do not have a restricted fund
available for that program or activity. This is the case for participation in many initiatives including the Colorado
Basin Roundtable, Western Slope Integrated Water Management, and the Eagle County Wildfire Council. The Town
of Vail is joined in its operating support of Eagle River Watershed Council by private foundations, Eagle County,
local municipalities, Eagle River Water and Sanitation District (ERWSD), Upper Eagle Regional Water Authority
(UERWA), local businesses, and individuals.
How does your request support item 1C of the Contribution Policy (See above) : The health of Gore Creek is
important to the Town of Vail's full-time residents as well as to seasonal homeowners and visitors. Our recreation -
based economy relies upon excellent water quality and quantity and people expect to see a beautiful stream and
drink clean water when they are in Vail. Eagle River Watershed Council works in partnership with the Town to
ensure that Gore Creek is observed, monitored, protected from future impacts and that past degradations are
addressed and water quality is restored. Without such efforts, the diverse economy and community will not continue
to grow and citizens and guests will begin to see a decline in their recreational opportunities. We champion the
work that the Town has done already to improve conditions on Gore Creek and we strive to continue being an
active partner.
Please Upload Organization Balance Sheet : Balance Sheet 5.31.18.pdf
Please Upload Organization Income Statement : P&L 5.31.18.pdf
Linked Form : loff@erwc.org
Submission Date : 2018-06-25
Submission Date :
Created by : integrations+23268@zenginehq.com
November 6, 2018 - Pa§6 140 0
10:48 AM Eagle River Watershed Council, Inc.
06/25/18 Balance Sheet
Accrual Basis
As of May 31, 2018
May 31, 18
ASSETS
Current Assets
Checking/Savings 265,153.52
Accounts Receivable 48,750.00
Other Current Assets 3,955.83
Total Current Assets 317,859.35
TOTAL ASSETS 317,859.35
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
3,434.92
Other Current Liabilities 18,998.43
Total Current Liabilities 22,433.35
Total Liabilities 22,433.35
Equity
3100 • Unrestricted Retained Earnings
3000 • Restricted Retained Earnings
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
73,058.17
109,784.69
112,583.14
295,426.00
317,859.35
Page 1
November 6, 2018 - Page 141 0
10:41 AM Eagle River Watershed Council, Inc.
Profit & Loss
January through May 2018
06/25/18
Accrual Basis
Ordinary Income/Expense
Income
4000 • INDIVIDUALS
4100 • BUSINESS
4200 • GOVERNMENT
4300 • FOUNDATION
4400• EVENTS
4700 • RESTRICTED PROJECT FUNDS
4900 • OTHER
Total Income
Gross Profit
Expense
6000 • Salaries
6050 • Payroll Taxes and Benefits
6100 • QuickBook Payroll Expenses
6105 • Accounting
6106 • Auditing
6110 • Dues/Fees/Subscriptions
6130 • Office Rent
6131 • Utilities
6135 • Telephone
6140 • Office Supplies
6145 • Bank Charges
6150 • Copier/Printing
6155 • Postage
6160 • Information Technology
6170 • Professional Development
6175 • Mileage & Travel
6180• Insurance
6185 • Meeting/Food/Beverage
6190 • General Marketing/Paid Adv.
6200 • Miscellaneous Expense
6300 • Development/Fundraising
6405 • Consultant/Contractor fees
6400 • Project Specific Expenses
Total Expense
Net Ordinary Income
Net Income
Jan - May 18
3,604.80
23,670.20
19,250.00
255.00
24,139.41
174,200.00
113.69
245,233.10
245,233.10
71,761.66
8,065.28
89.00
4,500.00
4,750.00
749.00
7,450.00
225.00
1,417.90
121.55
266.55
1,393.78
166.19
179.99
1,425.00
2,050.55
724.17
566.18
2,375.64
53.87
1,155.32
21,045.33
2,118.00
132,649.96
112,583.14
112,583.14
Page 1
November 6, 2018 - Page 142 0
8/22/2018
EGE Air Alliance Romer
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : EGE Air Alliance
First Name of Contact Person : Chris
Last Name of Contact Person : Romer
E-mail Address : cromer@visitvailvalley.com
Mailing Address : PO Box 1130
City : Vail
State : US -00
Zip : 81658
November 6, 2018 - Pa64 143 0
8/22/2018
Telephone Number : 9704774016
Members and Titles of your Governing Board : Mike Brumbaugh, owner, Venture Sports (Chair) Mike Brown,
regional president, Alpine Bank (Treasurer) Jen Brown, managing director, Beaver Creek Resort Company Gabe
Shalley, airline marketing manager, Vail Resorts (Executive committee) Peter Dann, executive vice president, East
West Destination Hospitality Amy Phillips, town councilor, Town of Avon John Shipp, owner, Roadhouse Hospitality
Group Jean Alexander, senior sales manager, Sebastian Vail Greg Moffet, town councilor, Town of Vail Jeremy
Reitmann, town manager, Town of Gypsum Kathy Chandler -Henry, commissioner, Eagle County Jason Cole, vice
president, Slifer Smith & Frampton
Organization Mission Statement : To build a robust flight program at the Eagle County Regional Airport
Organization fiscal year-end: : 2018-12-31
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $75,000
In- Kind Request : VLMD marketing support
Who currently funds your organization? : Eagle County; Towns of Vail, Gypsum, Eagle, Avon; Vail Resorts; +/-
70 other local businesses
How will the contribution be used? : Funding will support the Washington, Phoenix, and Dallas, markets, which
are estimated to bring in 11,149 new passengers through the Eagle County Regional Airport. Based on the RRC
Associates intercept study, EGE winter users spend an average of $2,002 per guest and summer guests spend an
average of $1,257, resulting in an estimated economic impact to Eagle County's economy as a direct result of the
MRG markets $16,492,094.
How does your request support item 1C of the Contribution Policy (See above) : Yes
Please Upload Organization Balance Sheet : Eagle Air Alliance 05-18 FS.pdf
Please Upload Organization Income Statement : Eagle Air Alliance 05-18 FS.pdf
Linked Form : cromer@visitvailvalley.com
Submission Date : 2018-06-22
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6744003
Last change : 2018-06-22T14:39:44+0000
November 6, 2018 - Pa§4 144 0
EAGLE AIR ALLIANCE WORKING
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN NET ASSETS (CASH BASIS)
BUDGET, ACTUAL AND FORECAST FOR THE PERIODS INDICATEE Printed:
DRAFT
6/1/2018
Cal Yr
2017
Actual
Cal Yr
2018 Variance Cal Yr
Preliminary Favor 2018
Budget (Unfavor) Forecast
5 Mo
Ended
05/31/18
Actual
Cal Yr
2019
Prelim
Budget
Revenues
Private Sector Fund Raising
152,500
150,000 6,050 156,050
108,750
156,050
Public Sector Fund Raising
400,000
400,000 0 400,000
250,000
400,000
Research Contribution
0
0 0
0
0
Interest Income
1,329
1,000 0 1,000
389
500
Total Revenues
553,829
551,000 6,050 557,050
359,139
556,550
Expenditures
Administration
Admin Expenses - VVP
32,500
32,500 0 32,500
0
32,500
Admin Expenses - Magellan/Summit Info
10,000
0 0 0
0
0
Accounting
6,000
6,000 0 6,000
2,500
6,000
Business Expenses
6,247
10,000 0 10,000
36
20,000
Legal Fees
10,576
10,000 0 10,000
0
5,000
Administrator
0
0 0 0
0
0
Total Administration
65,323
58,500 0 58,500
2,536
63,500
Marketing and Research
Public Awareness Campaign
2,285
20,000 0 20,000
14,512
20,000
EGE Comminunity Awareness Survey
0
0 0 0
0
0
Summer Intercept Survey
0
0 0 0
0
0
Winter Intercept Survey
8,800
13,600 400 13,200
13,200
0
Total Marketing and Research
11,085
33,600 400 33,200
27,712
20,000
Flight Guarantees
Flight Guarantee Toronto
29,222
30,000 778 29,222
0
30,000
Flight Guarantee Houston
95,782
218,037 122,256 95,781
0
218,037
Flight Guarantee Dallas - Fall
0
60,000 (55,000) 115,000
115,000
115,000
Flight Guarantee Dallas - Spring
60,000 0 60,000
60,000
Flight Guarantee Phoenix
95,000 50,000 45,000
95,000
Flight Guarantee Washington DC
300,976
418,000 117,024 300,976
0
418,000
Flight Guarantee Other
0 0 0
0
Total Flight Guarantees
425,979
881,037 235,058 645,979
115,000
936,037
Contingency
Total Expenditures
502,387
973,137 235,458 737,679
145,247
1,019,537
Revenues over (under) Expenditures
51,442
(422,137) 241,508 (180,629)
213,891
(462,987)
Beginning Net Assets
739,507
675,948 115,001 790,949
790,949
610,320
ENDING NET ASSETS
790,949
253,811 356,509 610,320
1,004,840
147,333
STATEMENT OF ASSETS, LIABILITIES AND NET ASSETS (CASH BASIS)
May 31, 2018
ASSETS
Current Assets:
Cash - Checking
Cash - Money Market
Flight Guarantees Fund
Total Cash in Bank
Accounts Receivable (Deps in Transit)
2017 05/31/18 LIAB & NET ASSETS 2017 05/31/18
Liabilities:
84,298 162,800 Accounts Payable 0 0
214,996 215,102
491,656 626,939
790,949 1,004,840 Total Liabilities
0 0 Net Assets
0 0
Restricted - Flight Guare 491,656 626,939
Unrestricted 299,293 377,902
Total Net Assets 790,949 1,004,840
TOTAL ASSETS 790,949 1,004,840 Total Liabilities & Net / 790,949 1,004,840
No assurance is provided on these financial
statements; substantially all disclosures ordinarily
included in cash basis financial statements have been
omitted.
November 6, 2018 - Page 145 0
8/22/2018
Bright Future Foundation for Eagle County Mintz
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Bright Future Foundation for Eagle County
First Name of Contact Person : Sheri
Last Name of Contact Person : Mintz
E-mail Address : sheri@mybrightfuture.org
Mailing Address : PO Box 2558
City : Avon
State : US -00
Zip : 81620
November 6, 2018 - Pa0 146 0
8/22/2018
Telephone Number : 9707637203
Members and Titles of your Governing Board : Winslow Blankenship, MD: Director Doe Browning: Director
Sharon Dennis: Director Cindy Engles: Director Craig Ferraro: Director Yvonne Jacobs: Director Sheri Mintz,
LCSW: Executive Director Honorable R. Thomas Moorhead: Vice President Rachel Nelson: Director Tyler Stonum:
Director Steve Suggs: Director Lissa Tyler: President Mia Vlaar: Director Colleen Weiss-Hanen,
Treasurer/Secretary Deborah Wittman: Director Susan Frampton: Board Chair Emeritus Craig Cormack: Board
Chair Emeritus
Organization Mission Statement : Bright Future Foundation "Makes Futures Bright" for survivors of domestic
violence and sexual assault in the Vail Valley. We accomplish our mission by empowering individuals and families
affected by domestic violence and sexual assault to lead safe, productive lives through prevention, advocacy, crisis
intervention and long-term healing services. As Eagle County's only domestic violence and sexual assault
community response organization, we strive to break the generational cycle of violence by delivering programs that
provide both immediate relief and long-term support to families in need, through the provision of holistic
professional services. Our goal is to create sustainable emotional and behavioral change in survivors and their
families as well as long-term financial stability. Our staff utilize proactive and culturally sensitive services that
include: a 24/7 crisis hotline (English & Spanish), safehouse/emergency shelter, rapid rehousing and housing
stabilization, advocacy, counseling and psychological services, legal services, youth mentorship, and violence
prevention/education. For nearly 35 years, Bright Future has served our most vulnerable residents as well as
families experiencing a domestic violence and/or sexual assault incident while visiting our resort community.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $100,000
Who currently funds your organization? : 45% of our funding comes from government sources including Eagle
County Government, the Town of Avon, the Town of Minturn and a variety of state funders from the Colorado
Department of Human Services and the Department of Criminal Justice. The remaining 55% is a combination of
foundation grants, donor contributions, special events revenue and support from local business. More detail can be
found on our Profit and Loss Statement.
How will the contribution be used? : Bright Future Foundation has embarked on a capital campaign to build a
new emergency housing facility to shelter individuals and families fleeing domestic violence and sexual assault. In
2002, Bright Future secured a facility from Eagle County Government and entered into a lease for a term of $1 per
year. This became our current emergency housing facility, the Freedom Ranch Safehouse. Due to proximity to
airport operations, our lease with Eagle County Government will end at the end of 2018. In our time at Freedom
Ranch, Bright Future has provided over 31,000 nights of safe and secure shelter for over 1300 women and
children. Approximately 10% of those we serve come to us from the Town of Vail. In August 2017, our Board of
Directors embarked on the campaign to build a new facility that will be welcoming to all survivors, regardless of
gender, their families and pets. The "BrightHouse" will house up to 24 survivors of domestic violence and sexual
abuse. Living spaces will allow for family privacy as well as for shared living areas to encourage community
connectiveness. There will be safe outdoor play areas for children and gardens that promote well being.
Additionally, we will have enhanced security systems to ensure safety for our vulnerable families. Our fundraising
goal is 2.2K. Though the enormous generosity of a private donor we launched the campaign with a $1 K pledge. In
the present phase of our fundraising effort, we are asking each of the municipalities that we serve and as well as
November 6, 2018 - Pa§@ 147 0
8/22/2018
Eagle County Government to financially commit to the BrightHouse campaign. We will next be approaching state
funding sources including government entities and private foundations. To that end, it is imperative that we show
local financial support. It is crucial that each municipality recognize and prioritize the important work of Bright Future
Foundation. Our campaign will extend for a three year period and pledges can be paid in installments. We have
identified a location for the project and anticipate breaking ground in the spring of 2019.
How does your request support item 1C of the Contribution Policy (See above) : A financial commitment from
the Town of Vail is an investment in BFF's work to end the cycle of violence in our community. BFF's programs
directly align with the Town of Vail's vision to enable residents and guests alike to experience exemplary services.
While no one aspires to be in need of emergency shelter due to domestic violence or sexual assault, the sad reality
is that this is a growing need for both residents and guests to our resort community. If Bright Future did not offer
safe harbor to victims, this would add an undue burden to law enforcement. Bright Future has a strong and
collaborative relationship with Vail PD. Over the years we have had several board members from the ranks of Vail
PD including Commanders Daric Harvey and Joe Ribero. When community partners work together to assist victims
of violence, we ensure the safety and well-being of all community residents. A grant commitment from the Town of
Vail will ensure victims in Vail and throughout the Eagle River Valley have a safe place to turn in times of need.
Bright Future strives to offer a continuum of services designed to meet the diverse needs of survivors of violence.
From crisis intervention, to therapy, legal counsel, safe living situations and family support, all wrap-around services
are provided within one organization where clients learn to trust and grow. Bright Future's emergency shelter is the
only emergency shelter in Eagle County and is essential for the well-being of the community.
Please Upload Organization Balance Sheet : BFF_May_18_Balance Sheet.pdf
Please Upload Organization Income Statement : BFF_May_18_P&L.pdf
Linked Form : sheri@mybrightfuture.org
Submission Date : 2018-06-27
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6761678
Last change : 2018-06-27T20:07:17+0000
November 6, 2018 - Pa§@ 148 0
12:22 PM
06/18/18
Accrual Basis
Bright Future Foundation
Balance Sheet
As of May 31, 2018
May 31, 18
ASSETS
Current Assets
Checking/Savings
1040 • First Bank Checking 103,903.32
1050 • Paypal 564.21
1072 • Capital Acct- Alpine Bank 4092 50,001.69
Savings Accounts
1041 • 1st Bank Liquid Asset 20,589.52
1043 • ANB Bank 101,105.28
1045 • Operating Res Fund- US Bank 6,471.63
1071 • Operating Res Fund- Alpine Bnk 36,874.05
Total Savings Accounts 165,040.48
Total Checking/Savings 319,509.70
Accounts Receivable
1200 • Accounts Receivable 98,586.67
Total Accounts Receivable 98,586.67
Other Current Assets
1256 • Working Capital- Westgate 4,065.30
1245 • Pre -paid Expenses 2,105.02
Total Other Current Assets 6,170.32
Total Current Assets 424,266.69
Fixed Assets
1550 • Westgate Office
1555.1 • Westgate Closing Costs 3,110.90
1550 • Westgate Office - Other 499,000.00
Total 1550 • Westgate Office 502,110.90
1500 • Computers 6,056.01
1510 • Office Equipment 16,092.00
1525 • Leasehold imprv.- Freedom Ranch 69,283.86
1527 • Leasehold Improvements Westgate 123,382.58
1600 • Accum. Depreciation -166,016.61
Total Fixed Assets 550,908.74
TOTAL ASSETS 975,175.43
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 • Accounts Payable 8,625.26
Total Accounts Payable 8,625.26
Other Current Liabilities
2040 • Accrued Payroll Expenses 31,984.03
2120 • Payroll Liabilities
2125 • Colorado Withholding 1,790.00
2160 • SUTA Payable 86.85
2163 • Simple Liabilities 3,420.66
2171 • Employee Health Liabilities -2,342.60
Page 1 of 2
November 6, 2018 - Page 149 c
12:22 PM
06/18/18
Accrual Basis
Bright Future Foundation
Balance Sheet
As of May 31,2018
May 31, 18
2172 • HSA Employee Liability -562.50
2173 • Company Health Liabilities -1,348.00
2175 • Life, Disability, Dental Liabil -3.45
2176 • 529 Plan Liabilities 800.00
2120 • Payroll Liabilities - Other 39,482.68
Total 2120 • Payroll Liabilities 41,323.64
Total Other Current Liabilities 73,307.67
Total Current Liabilities 81,932.93
Long Term Liabilities
Westgate Loan- ANB 399,200.00
Total Long Term Liabilities 399,200.00
Total Liabilities 481,132.93
Equity
3000 • Unrestricted Equity 548,478.04
3000R • Restricted Fund Balance 61,333.00
Net Income -115,768.54
Total Equity 494,042.50
TOTAL LIABILITIES & EQUITY 975,175.43
Page 2 of 2
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12:20 PM
06/18/18
Accrual Basis
Bright Future Foundation
Profit & Loss Budget Performance
May 2018
May 18 Budget $ Over Budget Jan - May 18 YTD Budget $ Over Budget Annual Budget
Ordinary Income/Expense
Income
4000 • Contributions
4060 • Individual Donations (< $100( 2,435.76 500.00 1,935.76 3,980.68 3,000.00 980.68 22,000.00
4070 • Major Donations (>$1000) 400.00 3,000.00 -2,600.00 27,967.74 23,800.00 4,167.74 125,000.00
Total 4000 • Contributions 2,835.76 3,500.00 -664.24 31,948.42 26,800.00 5,148.42 147,000.00
4100 • Government
4110 • DVP 15,681.22 7,083.00 8,598.22 40,745.12 35,415.00 5,330.12 85,000.00
4130 • VOCA 11,000.00 11,000.00 0.00 34,548.85 35,000.00 -451.15 97,000.00
4135 • VOCA Housing 19,000.00 14,500.00 4,500.00 84,543.59 72,500.00 12,043.59 174,000.00
4140 • VALE 2,150.00 2,167.00 -17.00 10,950.00 10,831.00 119.00 26,000.00
4155 • SVP 3,727.88 3,833.00 -105.12 18,323.97 19,165.00 -841.03 46,000.00
4160 • CCH 4,212.00 8,583.00 -4,371.00 37,325.85 42,915.00 -5,589.15 103,000.00
4163 • FVJF-Family Violence Justice 1,100.00 1,167.00 -67.00 4,190.93 5,835.00 -1,644.07 14,000.00
4164 • ESG-Emergency Shelter Grar 0.00 0.00 0.00 243.50 3,000.00 -2,756.50 16,000.00
4170 • Eagle County 5,000.00 5,000.00 0.00 5,000.00 5,000.00 0.00 10,000.00
4175 • TGYS 9,870.15 7,833.00 2,037.15 44,581.08 39,165.00 5,416.08 94,000.00
4176 • 5th Judicial DA Fund 475.54 0.00 475.54 1,673.82 0.00 1,673.82 5,000.00
Total 4100 • Government 72,216.79 61,166.00 11,050.79 282,126.71 268,826.00 13,300.71 670,000.00
4200 • Grants
Foundation/Community
4210 • Vail Valley Cares 0.00 0.00 0.00 0.00 0.00 0.00 32,000.00
4232 • McGowen 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00
4234 • AV Hunter Trust 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00
4250 • United Way of Eagle River V 0.00 0.00 0.00 0.00 0.00 0.00 11,000.00
4260 • Miscellaneous 1.16 1,000.00 -998.84 7,574.72 7,000.00 574.72 43,000.00
Total Foundation/Community 1.16 1,000.00 -998.84 7,574.72 7,000.00 574.72 123,500.00
Total 4200 • Grants 1.16 1,000.00 -998.84 7,574.72 7,000.00 574.72 123,500.00
4300 • Events Income
4310 • Golf Tournament
4310.1 • Player Fees 0.00 0.00 0.00 0.00 0.00 0.00 22,000.00
4310.2 • Sponsorships 0.00 0.00 0.00 4,000.00 2,000.00 2,000.00 26,000.00
4310.3 • Silent Auction 0.00 0.00 0.00 0.00 0.00 0.00 17,000.00
4310.4. Other Golf 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00
Total 4310 • Golf Tournament 0.00 0.00 0.00 4,000.00 2,000.00 2,000.00 68,000.00
4320 • Winter Culinary Weekend 0.00 0.00 0.00 4,067.00 4,000.00 67.00 4,000.00
4330 • Wine & Spirits 0.00 0.00 0.00 0.00 0.00 0.00 125,000.00
4352 • Bridge Tournament 280.00 0.00 280.00 280.00 0.00 280.00 7,000.00
4370 • Miscellaneous Events 2,755.21 0.00 2,755.21 5,125.21 2,000.00 3,125.21 10,000.00
Total 4300 • Events Income 3,035.21 0.00 3,035.21 13,472.21 8,000.00 5,472.21 214,000.00
4400 • Earned Income
4410 • Client Service Fees 4,900.00 2,000.00 2,900.00 17,700.00 11,000.00 6,700.00 25,000.00
Total 4400 • Earned Income 4,900.00 2,000.00 2,900.00 17,700.00 11,000.00 6,700.00 25,000.00
4500 • Reimbursement Income 607.00 1,200.00 -593.00 729.00 1,600.00 -871.00 10,000.00
Page 1 of 3
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12:20 PM
06/18/18
Accrual Basis
Bright Future Foundation
Profit & Loss Budget Performance
May 2018
May 18 Budget $ Over Budget Jan - May 18 YTD Budget $ Over Budget Annual Budget
Total lncome 83,595.92 68,866.00 14,729.92 353,551.06 323,226.00 30,325.06 1,189,500.00
Expense
50000 • Personnel Expense
5000 • Salaries 52,712.85 56,000.00 -3,287.15 268,567.35 280,000.00 -11,432.65 681,000.00
5010 • Taxes & Admin 3,957.40 4,000.00 -42.60 20,348.45 20,000.00 348.45 51,000.00
5020 • Employee Benefits 5,349.10 7,000.00 -1,650.90 28,466.12 35,000.00 -6,533.88 86,000.00
Total 50000 • Personnel Expense 62,019.35 67,000.00 -4,980.65 317,381.92 335,000.00 -17,618.08 818,000.00
5100 • Program
5110 • Program Supplies 92.08 125.00 -32.92 515.09 625.00 -109.91 1,500.00
5120 • Program Expense Other 606.99 1,200.00 -593.01 4,003.39 4,400.00 -396.61 10,000.00
5130 • Maintenance 1,032.93 2.000.00 -967.07 1,638.16 2,500.00 -861.84 5,000.00
5140 • Utilities 551.60 165.00 386.60 2,369.97 825.00 1,544.97 2,000.00
Total 5100 • Program 2,283.60 3,490.00 -1,206.40 8,526.61 8,350.00 176.61 18,500.00
5200 • Client Services
5210 • CCH 3,562.00 6,040.00 -2,478.00 25,196.00 30,220.00 -5,024.00 72,500.00
5220 • Food 0.00 165.00 -165.00 0.00 825.00 -825.00 2,000.00
5230 • Client Services - Other 0.00 0.00 0.00 0.00 975.00 -975.00 1,000.00
5240 • Mileage 1,294.60 1,250.00 44.60 5,458.45 6,250.00 -791.55 15,000.00
5250 • VOCA- Housing Ensuring Fre 6,038.00 4,400.00 1,638.00 34,149.50 22,000.00 12,149.50 53,000.00
Total 5200 • Client Services 10,894.60 11,855.00 -960.40 64,803.95 60,270.00 4,533.95 143,500.00
5300 • Fundraising Expense
5300.1 • Golf Tournament Expense 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00
5300.2. Other Fundraising Expense 0.00 500.00 -500.00 112.44 5,200.00 -5,087.56 16,500.00
5301 • Beaver Creek/Wine Events 0.00 0.00 0.00 8,683.93 1,500.00 7,183.93 12,500.00
Total 5300 • Fundraising Expense 0.00 500.00 -500.00 8,796.37 6,700.00 2,096.37 35,000.00
5500 • Operating Expenses
5510 • Advertising/Marketing 230.00 500.00 -270.00 794.22 2,500.00 -1,705.78 6,000.00
5520 • Board Expense 0.00 0.00 0.00 142.70 1,200.00 -1,057.30 2,000.00
5530. Office P&I, CAM, Tax 3,580.12 3,600.00 -19.88 21,288.46 22,800.00 -1,511.54 48,000.00
5535. Office Utilities 104.89 125.00 -20.11 572.36 625.00 -52.64 1,500.00
5537 • Office Maintenance & Repair: 873.76 250.00 623.76 1,058.76 1,250.00 -191.24 3,000.00
5540. Office Supplies 168.46 400.00 -231.54 2,256.82 2,000.00 256.82 5,000.00
5550 • Postage and Delivery 50.00 125.00 -75.00 629.81 625.00 4.81 1,500.00
5560 • Printing and Reproduction 549.40 460.00 89.40 2,651.89 2,300.00 351.89 5,500.00
5570 • Telephone/Internet 1,406.58 1,083.00 323.58 6,081.40 5,415.00 666.40 13,000.00
5580 • Technology 7,953.75 8,500.00 -546.25 9,632.47 11,500.00 -1,867.53 38,000.00
5590 • Professional Fees 7,305.00 900.00 6,405.00 11,889.00 8,700.00 3,189.00 15,000.00
5600 • Insurance 1,753.92 1,250.00 503.92 5,828.15 6,250.00 -421.85 15,000.00
5610 • Professional Development 1,436.58 300.00 1,136.58 3,686.67 5,700.00 -2,013.33 11,000.00
5620 • Dues and Subscriptions 0.00 0.00 0.00 2,365.00 2,000.00 365.00 5,000.00
5630 • Bank Service Charges 89.13 200.00 -110.87 977.99 800.00 177.99 5,000.00
Total 5500 • Operating Expenses 25,501.59 17,693.00 7,808.59 69,855.70 73,665.00 -3,809.30 174,500.00
Total Expense 100,699.14 100,538.00 161.14 469,364.55 483,985.00 -14,620.45 1,189,500.00
Net Ordinary Income -17,103.22 -31,672.00 14,568.78 -115,813.49 -160,759.00 44,945.51 0.00
Page 2 of 3
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12:20 PM
06/18/18
Accrual Basis
Bright Future Foundation
Profit & Loss Budget Performance
May 2018
May 18 Budget $ Over Budget Jan - May 18 YTD Budget $ Over Budget Annual Budget
Other Income/Expense
Other Income
8001 • Interest Income
8002 • Unrealized Income (Loss) 0.00 -152.36
8003 • Dividend Income 0.00 66.96
8004 • Capital Interest Income 0.43 1.69
8001 • Interest Income - Other 46.43 128.66
Total 8001 • Interest Income 46.86 44.95
Total Other Income 46.86 44.95
Net Other Income 46.86 44.95
Net Income -17,056.36 -31,672.00 14,615.64 -115,768.54 -160,759.00 44,990.46 0.00
Page 3 of 3
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8/22/2018
High Five Access Media Perry
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : High Five Access Media
First Name of Contact Person : J.K.
Last Name of Contact Person : Perry
E-mail Address : jk@highfivemedia.org
Mailing Address : PO Box 5600
City : Avon
State : US -00
Zip : 81620
November 6, 2018 - Pa0 154 0
8/22/2018
Telephone Number : 9709495657
Members and Titles of your Governing Board : Marci Colby, Beck Builds — President Scott Robinson, WECMRD
— VP Char Gonsenica, Eagle Valley Humane Society — Treasurer Mike Griffin, Vail Information Technology — Vail
Representative Amy Phillips, Avon Town Council — Avon Representative Kim Blackford — Community
Representative Andrew Zaback, Alpine Bank — Community Representative Tegan Davis, Eagle Valley Library
District - Community Representative
Organization Mission Statement : Our mission is to empower the local community, through media education and
technology, to become civically engaged, express ideas, and advocate for causes.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $112,000
Who currently funds your organization? : Town of Vail, Town of Avon, production services for governments and
nonprofits, underwriting, donations, and membership fees
How will the contribution be used? : Franchise fees passed along from Comcast subscribers fund equipment
purchases and production of council meetings; free access for Vail residents to membership, media education,
video production equipment and cable television and internet distribution. Funds also are used to purchase capital
equipment or pay for ongoing costs for cablecast and webcast of programming to Comcast subscribers and Internet
users, and support of all High Five Access Media programs, in-house productions and more. In the past two years,
High Five Access Media has updated its website to place content up front for users, with the Town of Vail featured
prominently. We also began covering the Vail America Days Parade in 2017, and continued into 2018. We plan to
expand distribution yet again this year to reach users who have "cut the cord," with access to all video on Apple TV
and Roku. In the coming years, we plan to expand media education opportunities for youth in the hopes of creating
civically -engaged leaders. We also hope to increase volunteer participation in community production of local events
and news. Many community access television stations currently are experiencing massive downturns in funding as
younger folks abandon cable television in favor of cutting the cord. We are working to diversify our funding
resources in anticipation of this trend reaching Vail. We may be somewhat insulated because of development, our
resort industry and the superiority of cable services in the mountains.
How does your request support item IC of the Contribution Policy (See above) : High Five Access Media
provides quality coverage, as well as television and internet distribution of council meetings so residents, guests
and nonprofits may become civically engaged in local government and critical issues. We also provide residents,
students and nonprofits media education, equipment and an outlet to express themselves, thus creating a vibrant
and diverse dialogue among the community about what matters to them. We strive to provide an access media
center commensurate with the high standards of the Town of Vail.
Please Upload Organization Balance Sheet : HFAM_BalanceSheet.pdf
Please Upload Organization Income Statement : HFAM_PL2017.pdf
Linked Form : info@highfivemedia.org
Submission Date : 2018-06-29
Submission Date :
November 6, 2018 - Pa0 155 0
5:08 PM
06/25/18
Accrual Basis
High Five Access Media
Balance Sheet
As of May 31, 2018
May 31, 18
ASSETS
Current Assets
Checking/Savings
Alpine Bank Checking 8,119.41
Alpine Bank Money Market 28,012.69
Community Tech Fund 18,665.24
First Bank Checking 4,125.86
Money Market Savings 51,603.08
PayPal 191.92
PettyCash 190.78
Total Checking/Savings
Accounts Receivable
Accounts Receivable
110,908.98
6,689.00
Total Accounts Receivable 6,689.00
Other Current Assets
Prepaid Expenses -3,654.24
Total Other Current Assets -3,654.24
Total Current Assets 113,943.74
Fixed Assets
281 Metcalf Building 216,000.00
281 Metcalf Improvements 29,284.31
A/D - Equipment -299,572.12
ND - Leasehold Improvements -0.30
Equipment 322,015.96
Studio & Leasehold Improvements 0.30
Total Fixed Assets 267,728.15
TOTAL ASSETS 381,671.89
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Payroll Liabilities
2,957.07
Total Other Current Liabilities 2,957.07
Total Current Liabilities 2,957.07
Long Term Liabilities
Notes, Mortgages, and Leases
281 Metcalf Mortgage
Total Notes, Mortgages, and Leases
Total Long Term Liabilities
Total Liabilities
Equity
107,110.79
107,110.79
107,110.79
110,067.86
Page 1
November 6, 2018 - Page 156 0
5:08 PM
06/25/18
Accrual Basis
High Five Access Media
Balance Sheet
As of May 31, 2018
Retained Earnings
Net Income
May 31, 18
295,752.32
-24,148.29
Total Equity 271,604.03
TOTAL LIABILITIES & EQUITY 381,671.89
Page 2
November 6, 2018 - Page 157 0
High Five Access Media
P&L 2017
Total
Ordinary Income/Expense
Income
Income
Restricted
Grants $ 18,000.00
Total Restricted $ 18,000.00
Unrestricted
Donations $ 51.19
Franchise Fees
Avon $ 46,060.80
Vail $ 111,796.17
Total Franchise Fees $ 157,856.97
Interest Income $ 40.87
Membership Dues $ 75.00
Production Income
DVD $ 285.00
Underwriting $ 2,750.00
Government Services $ 26,375.00
Nonprofit Services $ 5,000.00
Total Production Income $ 34,410.00
Rebate/Refund $ 113.83
Total Unrestricted $ 192,547.86
Total Income $ 210,547.86
Expense
Expenses
Operational Expenses
281 Metcalf
Operating Dues $ 4,396.00
Interest Expense $ 5,909.53
Principal Expense (Assets) $ 9,199.21
Advertising/Marketing $ 1,799.40
Bank Service Charges $ 156.61
Dues and Subscriptions $ 2,321.24
Insurance
Equipment $ 1,507.50
Health $ 5,682.00
Liability/Property $ 2,631.35
Officers and Directors $ 1,121.00
Workers Compensation $ 710.00
Total Insurance $ 11,651.85
Licenses and Permits $ 97.45
Meals $ 834.51
Office Equipment $
Office Supplies $ 311.73
Payroll Expenses $ 8,938.01
Postage and Delivery $ 520.60
Professional Fees
Accounting $ 1,700.00
November 6, 2018 - Page 158 0
Total Professional Fees $ 1,700.00
Repairs
Building Repairs $ 250.13
Website Maintenance/Computer Repairs $ 2,050.00
Equipment Repairs $ 225.00
Total Repairs $ 2,525.13
Salary & Wages - Operational
Performance Bonus $ 4,000.00
Salary & Wages - Operational $ 5,773.11
Total Salary & Wages - Operational $ 9,773.11
Training $ 1,582.96
Utilities
Cell Phone $ 1,880.71
Comcast $ 451.51
Gas and Electric $ 2,093.93
Telephone $ 291.78
Total Utilities $ 4,717.93
Total Operational Expenses $ 66,435.27
Program Expenses
Cap. Imps. - Equipment (Assets) $ 1,416.86
Savings to Community Technology Fund (Assets) $ 20,000.00
Cap. Imps - Facility (Assets) $
Fuel $ 2,881.51
Graphics
Program Subscriptions $ 7,758.30
Program Supplies
Other $ 1,996.74
Total Program Supplies $ 1,996.74
Salary & Wages - Program $ 100,690.48
Total Program Expenses $ 136,759.63
Total Expenses $ 201,611.94
Net Ordinary Income $ 8,935.92
Community Technology Fund Balance Year Start (Long-term capital purchases)
Community Technology Purchases $ 10,712.95
Community Technology Fund Balance $ 33,909.73
November 6, 2018 - Page 159 0
8/22/2018
Eagle Valley Child Care Association -Vail Child Care Drummet
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Eagle Valley Child Care Association -Vail Child Care
First Name of Contact Person : Amy
Last Name of Contact Person : Drummet
E-mail Address : amy.drummet@eaglevalleycca.org
Mailing Address : PO BOX 1700
City : VAIL
State : US -00
Zip : 81632
November 6, 2018 - Pa0 160 0
8/22/2018
Telephone Number : 9709262501
Members and Titles of your Governing Board : Krista Miller, President of EVCCA Board Jared Biniecki, Vice
President of EVCCA Board Meg Welsh, Secretary of EVCCA Board Eric Aragon, Director on EVCCA Board Tegan
Davis, Director on EVCCA Board
Organization Mission Statement : Eagle Valley Child Care Association strives to meet the needs of the families of
Eagle County by: *Providing developmentally appropriate, discovery learning environment that meets the needs of
every child's healthy cognitive, language, motor, social and emotional development. *Provide supportive parenting
guidance to every family enrolled in the center. *Provide the Eagle Valley Business community with a way to assure
quality child care for the employees through the Eagle Valley Business Community.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $55,000
Who currently funds your organization? : The Eagle Valley Child Care Association operates (2) early childhood
centers in the Vail Valley. Both schools are funded entirely by parent tuition, business partner commitments, grant
writing and fundraising opportunities.
How will the contribution be used? : This contribution will be used to continue to provide licensed center infant
care in the Vail Valley, specifically within the town of Vail.
How does your request support item 1C of the Contribution Policy (See above) : The Eagle Valley Child Care
Association was developed in response to the vast need for early childhood services in the Vail Valley. Working
families cannot work in their respective organizations without child care. Therefore, child care services are one
piece of the puzzle for any community to have competitive employers with high quality employees. In a premier
mountain resort community where a strong emphasis is placed on high quality services, the quality level of child
care services provided to local families needs to match the quality of services that are provided in our community.
The Association's commitment to education is evident in our commitment to the Colorado Shines process and our
continuous pursuit of advancing the educational program that we offer at both sites. In late 2018, both of our sites
achieved a 4 diamond high quality rating from Colorado Shines which illustrates our commitment to high quality
programming.
Please Upload Organization Balance Sheet : Bal Sht 05 2018.pdf
Please Upload Organization Income Statement : Inc + Exp 05 2018.pdf
Linked Form : amy.drummet@eaglevalleycca.org
Submission Date : 2018-06-28
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6314078
Last change : 2018-06-28T19:47:40+0000
November 6, 2018 - Pa0 161 0
8:59 AM Eagle Valley Child Care Association
06/28/18 Balance Sheet
Accrual Basis
As of May 31, 2018
ASSETS
Current Assets
Checking/Savings
1000 • Cash Accounts
May 31,18
72, 015.10
Total Checking/Savings 72,015.10
Accounts Receivable
1200 • Accounts Receivable 6,022.92
Total Accounts Receivable 6,022.92
Other Current Assets
1400 • Miscellaneous Receivable
1600 • Prepaid Expenses
520.55
10, 524.92
Total Other Current Assets 11,045.47
Total Current Assets 89,083.49
Fixed Assets
1900 • Equipment
1910 • Improvements
1996 • Accumulated Depreciation
22, 048.30
37, 023.62
-37,484.10
Total Fixed Assets 21,587.82
TOTAL ASSETS 110,671.31
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 • Accounts Payable 485.19
Total Accounts Payable 485.19
Credit Cards
2050 • VISA
3,013.61
Total Credit Cards 3,013.61
Other Current Liabilities
2100 • Payroll Liabilities
2120 • Salary Accrual
2200 • FP Parent Payable -Vail Center
2300 • FP Parent Payable -Miller Ranch
2500 • Deferred Revenue -Vail Center
2600 • Deferred Revenue- Miller Ranch
2700 • Deferred Contributn-Vail Center
2800 • Deferred Contributn-Miller Rnch
2900 • Grants Deferred Revenue
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
3900 • Retained Earnings
3901 • RE- Vail Center
3902 • RE- Miller Ranch
Net Income
10, 064.69
12, 584.31
37, 734.87
76, 593.57
5,729.16
5,729.16
21, 383.46
6,918.00
12, 649.24
189, 386.46
192, 885.26
192, 885.26
455.92
-38,331.20
-115,525.76
71,187.09
Total Equity -82,213.95
TOTAL LIABILITIES & EQUITY 110,671.31
Page 1
November 6, 2018 - Page 162 0
9:02 AM Eagle Valley Child Care Association
06/28/18 Profit & Loss
Accrual Basis
January through May 2018
Ordinary Income/Expense
Income
4000 • Founding Partners Income
4200 • Tuition Income
4250 • Tuition Rev pd by Temple Grant
4300 • Registration Fees
4305 • Late Fees
4400 • Contributions
4500 • Donations
4600 • Grants
4605 • Grant Rev -Temple Hoyne Buell
4610 • Fundraiser
4700 • Interest
4900 • Misc. Income
Jan - May 18
91, 666.68
393, 094.00
-17,036.00
4,295.00
58.00
20, 215.29
2,930.27
4,140.45
18, 420.50
2,092.86
30.72
1,352.00
Total Income 521,259.77
Gross Profit 521,259.77
Expense
5000 • Payroll Expenses
5100 • Fringe Benefits
6000 • Supplies
6900 • Equipment Expense
7000 • Purchased Services
7930 • Grant Expenses
8000• Staff Support
9999• Suspense
365, 799.09
50, 911.89
10, 519.30
1,145.04
17, 473.92
2,821.76
1,401.68
0.00
Total Expense 450,072.68
Net Ordinary Income 71,187.09
Net Income 71,187.09
Page 1
November 6, 2018 - Page 163 0
8/24/2018
Eagle Valley Land Trust Foulis
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Eagle Valley Land Trust
First Name of Contact Person : Jessica
Last Name of Contact Person : Foulis
E-mail Address : jfoulis@evlt.org
Mailing Address : PO
City : Edwards
State : US -00
Zip : 81632
November 6, 2018 - Pa66 164 0
8/24/2018
Telephone Number : 9707487654
Members and Titles of your Governing Board : Board of Directors Dr. Tom Steinberg, In Memoriam Tom
Edwards, Emeritus Dan Godec, Emeritus Adriana Bombard, PhD, President T.J. Voboril, Vice President Andrew
Larson, Treasurer Tina Nielsen, Secretary Larry Agneberg Stan Cope Hatsie Hinmon Robert Holmes Susan
Johnson Hope Anderson Kapsner Anna -Maria Ray Clayton Gerard Christina Lautenberg David Schlendorf Chris
Fedrizzi Kelly Bronfman
Organization Mission Statement : Eagle Valley Land Trust works to preserve important places forever. Our
mission is to protect forever the lands we love, to preserve our heritage, scenic beauty, recreational opportunities,
and wildlife habitats, and to build a permanent legacy for future generations. We visit each conserved property
annually, collaborate with the owners regarding management issues, and document our findings to provide a
complete archive of our stewardship duty. When resource damage is found, EVLT intervenes to make sure all
damage is remedied. The importance of EVLT's Stewardship and Outreach Program cannot be overstated and your
support will ensure that it continues. We cannot add to EVLT's portfolio of conserved land if we do not first
proficiently steward the 11,273 acres that we already protect. EVLT successfully fulfills this obligation year over
year, but can only continue to do so with your support. Your support ensures that in Vail: • 2.5 miles of public trails
remain open and new trails may be created • 25.18 acres providing scenic views remain beautiful and unprotected
scenic views can be permanently protected in the future • 25.18 acres of wildlife habitat remains robust and
additional habitat can be conserved • 22.29 acres remain open to the public for picnics, hikes, and recreation and
additional acreage can be preserved • At least 1 Community Land Connection Series or Future Conservationists
events will be executed, serving up to 20 residents each • EVLT will spend less time performing fundraising which
distracts from our goal of conserving more land • Tens of thousands of acres are managed well because EVLT's
trained staff collaborate with all interested landowners by providing support, management feedback, technical
advice, and resources for their land management issues As a 501(c)3 non-profit, EVLT is primarily funded through
individual contributions and grants. EVLT cannot deliver on its mission of land conservation without the help of its
funding partners like the Town of Vail. This funding helps EVLT's staff focus more time on mission delivery rather
than fundraising. Without this donation, EVLT would be forced to reduce its conservation work, whereas this
donation will help EVLT to further prioritize work in the Vail area. While our work is extremely important, it is
nuanced, making it difficult to raise funds. We are preserving land so that there are places for all to enjoy nature—
and this conservation work has a long-term impact because lands conserved by EVLT for our community's benefit
are conserved forever. That is why your donation is urgently needed and will have a big impact. EVLT is the only
local non-profit land trust serving Eagle County. Additionally, EVLT is the only organization facilitating partnerships
throughout our community programs focused on connecting people to conserved land.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $5,000
Who currently funds your organization? : Private Donors, Grant funds, and municipalities including Avon, Eagle
and Gypsum
How will the contribution be used? : EVLT requests $5,000 to support our Stewardship and Outreach Program.
a. $1,000 will be used in marketing programs and events, showcasing the Town of Vail's support b. $1,500 will be
used for the preparation and execution of the Community Land Connection Hike in Vail c. $2,500 will be used to
subsidize the cost of annual monitoring visits to the five conserved properties in the Town of Vail. This program is
November 6, 2018 - Pa§6 165 0
8/24/2018
responsible for coordinating our stewardship of existing conservation easements and addressing management
concerns in a proactive and collaborative way; as well as connecting people to conserved land and raising
awareness of the importance of land conservation. This year, our Stewardship and Outreach Manager is working
with Town of Vail Staff to continue to protect the conservation values of conserved properties in the Vail area
including Meadow Creek, East Vail Waterfall, Ptarmigan, Buffehr Creek, and Potato Patch conservation easements.
Additionally, in past years we worked to connect people to East Vail Waterfall and the Meadow Creek conservation
easement, while highlighting the important conservation and recreation efforts there through our Community Land
Connection hike series. Having a dedicated staff member addressing stewardship of our conservation easements
ensures consistency in our efforts and that the conservation values of our easements are protected in perpetuity.
Stewardship: The Stewardship and Outreach Manager would continue to work with Town of Vail Board and Staff
and support ongoing efforts to protect Town of Vail conserved properties. This effort includes the annual monitoring
visit to each property, as well as answering questions and providing support throughout the year. EVLT visits all
conserved lands annually to inspect the condition of plants/weeds, trails, riparian and wildlife habitat and much
more. Extensive data is recorded and archived at each visit. Further, the visit helps us maintain strong relationships
with landowners who are land conservation's best advocates. If our stewardship program falters and our landowner
relationships suffer, this will have a negative effect on land conservation for us all. Town of Vail's support will allow
EVLT to extend these benefits to more land in and around the town. For example, EVLT could support town efforts
to conserve additional open space property. Additionally, the Stewardship and Outreach Manager will work closely
with town Board and Staff to respond to questions and requests regarding Town of Vail's conserved parcels in a
timely manner. Outreach: The Stewardship and Outreach Manager would continue to partner with the town to
connect residents of Vail to their local conserved public land through our Community Land Connection Series, as
well as the Future Conservationists Program. The Community Land Connection (CLC) series consists of free
guided hikes on public conserved land. We work to partner with other non -profits and government agencies to
highlight conservation efforts taking place throughout the community. The collaborative nature of this program
increases awareness of ongoing conservation work throughout our community, while connecting people to local
conserved open space. This series could take place on East Vail Waterfall, Buffehr Creek, Ptarmigan and/or the
Meadow Creek conservation easements. Generally, the Stewardship and Outreach Manager organizes the event
and develops outreach and marketing materials to promote the event in partnership with another entity. The Town
of Vail could be a featured partner in this series. Future Conservationists (FC) is a program focused on partnering
with local youth -serving organizations to connect youth to conserved land. We currently have partnerships with
Walking Mountains Science Center, Bright Future Foundation Buddy Mentors and The Cycle Effect to facilitate this
program on public conserved parcels throughout Eagle County, including properties in the Town of Vail. We are also
working to partner with other youth -serving organizations including SOS Outreach. The Stewardship and Outreach
Manager meets with youth in the field on conservation easements and leads an engaging activity, focusing on the
importance of conserving important places. This program could be expanded to include more organizations and
take place on East Vail Waterfall or Meadow Creek conservation easement. EVLT will continue to plan and execute
Community Land Connection Hikes on Town of Vail conserved properties for residents and guests of the Town of
Vail. Additionally, EVLT will work with Town Staff and Board to present information to the public regarding the
conservation easements on parcels within the Town of Vail as requested.
How does your request support item 1C of the Contribution Policy (See above) : EVLT directly assists the
Town of Vail to maintain a strong foundation for the stewardship of its natural resources by assisting the town to
meet their long-term stewardship obligations on the East Vail Waterfall, Buffehr Creek, Ptarmigan and Meadow
Creek parcels. Additionally, EVLT directly assists the Town of Vail in preserving the community's future health
through the funding of programs and projects to protect the Town and region's clean waters, clean air, and to
conserve environmental resources. The FC and CLC programs, as described above, directly contribute to the
town's goal of growing a vibrant, diverse economy and community, providing citizens and guests with exceptional
services and an abundance of recreational, cultural, and educational opportunities. All 10,000 Town of Vail full- and
part-time residents, as well as visitors to the town, benefit from the programs provided by EVLT. Conservation of the
November 6, 2018 - Pa§6 166 0
8/24/2018
Ptarmigan and Buffehr Creek parcels preserve public access to the Vail Hiking Trail and North Trails, respectively.
The East Vail Waterfall conservation easement preserves forever an iconic landmark in the Town of Vail. The
Meadow Creek and Potato Patch conservation easements preserve important riparian habitat and wildlife corridors.
Additionally, conserving all of these parcels protects the clean air and drinking water for the Town of Vail. Each
Community Land Connection Series or Future Conservationists event can serve up to 20 Town of Vail residents.
There have been at least 4 Community Land Connection Series events in each 2015, 2016 and 2017. With the
support of the Town of Vail Community Grant Program, we will be able to expand our programs in the Town of Vail.
Please Upload Organization Balance Sheet : EVLT Bal Sheet 013117.pdf
Please Upload Organization Income Statement : EVLT PY Comp Income Statement 013117.pdf
Linked Form : jfoulis@evlt.org
Submission Date : 2018-06-28
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6072086
Last change : 2018-06-28T22:48:38+0000
November 6, 2018 - Pad6 167 0
6:52 AM
02/17/17
Accrual Basis
Eagle Valley Land Trust
Balance Sheet
As of January 31, 2017
ASSETS
Current Assets
Checking/Savings
1000 • General Operating
15000 • Temp Restricted Bank Accts
Jan 31, 17
392, 347.86
176,651.11
Total Checking/Savings 568,998.97
Accounts Receivable
1080 • Accounts Receivable 13,668.80
Total Accounts Receivable 13,668.80
Other Current Assets
1100 • Prepaid Expense
1499 • Undeposited Funds
Total Other Current Assets
Total Current Assets
Fixed Assets
1125 • Fixed Assets
1250 • Accumulated Depreciation
5,375.00
425.00
5,800.00
588,467.77
19,534.33
-19,534.33
Total Fixed Assets 0.00
Other Assets
1400 • General Unrestricted Funds
1410 • LPL Unrestricted Funds 7489
146, 798.02
Total 1400 • General Unrestricted Funds 146,798.02
1550 • Endowment Fund
1553 • LPL Financial -Endow Fund 3224 416,472.83
Total 1550 • Endowment Fund 416,472.83
1600 • Easement Funds
1649 • LPL Financial
1650 • Stewardship Fund 521,836.27
1656 • Land Protection Funds 154,299.49
1675 • Legal Defense Fund 167,278.98
Total 1649 • LPL Financial 843,414.74
Total 1600 • Easement Funds 843,414.74
1800 • Security Deposits 1,000.00
Total Other Assets 1,407,685.59
TOTAL ASSETS 1,996,153.36
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable 3,321.65
Credit Cards 482.23
Other Current Liabilities 9,121.30
Total Current Liabilities 12,925.18
Total Liabilities 12,925.18
Equity
Page 1
November 6, 2018 - Page 168 0
6:52 AM
02/17/17
Accrual Basis
Eagle Valley Land Trust
Balance Sheet
As of January 31, 2017
3200 • Net Assets -Unrestricted
3201 • Net Assets -Board Designated Unr
3300 • Net Assets - Temp Restricted
Net Income
Jan 31, 17
622,930.87
272,083.30
1,078,955.65
9,258.36
Total Equity 1,983,228.18
TOTAL LIABILITIES & EQUITY 1,996,153.36
Page 2
November 6, 2018 - Page 169 0
7:10 AM
02/17/17
Accrual Basis
Eagle Valley Land Trust
Profit & Loss Prev Year Comparison
January 2017
Jan 17
Jan 16 $ Change
Ordinary Income/Expense
Income
4000 • Unrestricted Income
4100 • Individual Contributions 5,600.29 1,050.00 4,550.29
4300 • Board Contributions 500.00 0.00 500.00
4400 • Grants
4420 • Government Grants 0.00 5,000.00 -5,000.00
Total 4400 • Grants 0.00 5,000.00 -5,000.00
4600 • Investment Income
4625 • Realized Gains/Losses 0.00 0.00 0.00
4650 • Unrealized Gains/Losses 1,945.73 -5,625.70 7,571.43
4675• Interest Income 284.56 152.85 131.71
Total 4600 • Investment Income 2,230.29 -5,472.85 7,703.14
4800 • In -Kind Contributions
4825 • In -Kind - Special Events 0.00 450.00 -450.00
4850 • In Kind - Materials & Services 600.00 600.00 0.00
Total 4800 • In -Kind Contributions 600.00 1,050.00 -450.00
4900 • Special Events
4916 • Legacy Festival
4911 • Sponsorships 3,000.00 0.00 3,000.00
Total 4916 • Legacy Festival 3,000.00 0.00 3,000.00
Total 4900 • Special Events 3,000.00 0.00 3,000.00
Total 4000 • Unrestricted Income 11,930.58 1,627.15 10,303.43
5000 • Restricted Income
5600 • Investment Income
5625 • Realized Gains/Losses 0.00 0.00 0.00
5650 • Unrealized Gains/Losses 14,879.19 -27,521.67 42,400.86
5675• Interest Income 1,596.00 752.95 843.05
Total 5600 • Investment Income 16,475.19 -26,768.72 43,243.91
5770 • Endowment Fund Invest Income
5725 • Endow Fund - Dividends 243.19 172.45 70.74
5755 • Endow Fund - Unrealized G/(L) 8,088.90 -11,895.01 19,983.91
5775 • Endow Fund - Realized G/(L) 0.00 0.00 0.00
Total 5770 • Endowment Fund Invest Income 8,332.09 -11,722.56 20,054.65
5800 • In -Kind Contributions
5850 • In -Kind - Donated Mats & Svcs 3,120.00 0.00 3,120.00
Total 5800 • In -Kind Contributions 3,120.00 0.00 3,120.00
5950 • Project Related Service 522.00 0.00 522.00
Total 5000 • Restricted Income 28,449.28 -38,491.28 66,940.56
Total Income 40,379.86 -36,864.13 77,243.99
Gross Profit 40,379.86 -36,864.13 77,243.99
Expense
6000 • Unrestricted Expenses
6005 • Accounting 1,072.50 325.00 747.50
Page 1 of 2
November 6, 2018 - Page 170 0
7:10 AM
02/17/17
Accrual Basis
Eagle Valley Land Trust
Profit & Loss Prev Year Comparison
January 2017
6010 • Advertising
6020 • Auto Mileage (Non Travel Related)
6053 • Brokerage Ticket Charges
6100 • Board Related
6135 • Credit Card Expense
6150 • Seminars & Classes
6400 • Licenses & Permits
6425 • Meals (Non Travel Related)
6450 • Membership Dues & Subscriptions
6455 • Office Supplies & Equipment
6460 • Postage - Mailing & Delivery
6475 • Printing & Reproduction
6480 • Rent - Office
6500 • Salary & Benefit Expenses
6500b • Admin/Management
6500c • Fundraising/Development
6500d • Outreach Education, Advocacy
6500e • Stewardship (Current CEs)
6500f • Project Development
Total 6500 • Salary & Benefit Expenses
6625 • Seminars and Classes
6900 • Special Event Expense
6910 • Legacy Fesitival Expense
Total 6900 • Special Event Expense
6920 • Telephone/Internet/Office Util
6959 • Exp Reallocation to Temp Rest
6970 • In -Kind Contribution Expense
6810 • In -Kind - Special Events
Total 6970 • In -Kind Contribution Expense
Total 6000 • Unrestricted Expenses
7000 • Restricted Expenses
7053 • Brokerage Ticket Charges
7300 • Insurance
7360 • Legal Fees
7500 • Salaries and Benefits
7800 • In -Kind Expense
7820 • In -Kind - Materials & Services
Total 7800 • In -Kind Expense
Total 7000 • Restricted Expenses
Total Expense
Net Ordinary Income
Net Income
Jan 17 Jan 16 $ Change
70.00 0.00 70.00
0.00 35.00 -35.00
0.00 168.42 -168.42
25.00 0.00 25.00
544.30 153.73 390.57
0.00 509.25 -509.25
0.00 125.00 -125.00
377.37 324.74 52.63
0.00 357.00 -357.00
44.71 6.95 37.76
0.00 147.00 -147.00
324.74 169.70 155.04
1,100.00 1,100.00 0.00
814.95 1,048.61 -233.66
4,672.37 4,892.48 -220.11
5,595.98 4,900.24 695.74
2,174.75 1,942.10 232.65
2,264.79 2,728.56 -463.77
15, 522.84 15, 511.99 10.85
289.50 0.00 289.50
500.00 1,045.00 -545.00
500.00 1,045.00 -545.00
127.77 287.75 -159.98
-4,439.54 -4,670.66 231.12
0.00 450.00 -450.00
0.00 450.00 -450.00
15,559.19 16,045.87 -486.68
1,037.27 823.95 213.32
1,488.00 1,344.00 144.00
4,877.50 96.00 4,781.50
4,439.54 4,670.66 -231.12
3,720.00 600.00 3,120.00
3,720.00 600.00 3,120.00
15, 562.31 7,534.61 8,027.70
31,121.50 23,580.48 7,541.02
9,258.36 -60,444.61 69,702.97
9,258.36 -60,444.61 69,702.97
Page 2 of 2
November 6, 2018 - Page 171 0
8/22/2018
Children's Garden of Learning (CGL) Swonger
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Children's Garden of Learning (CGL)
First Name of Contact Person : Maggie
Last Name of Contact Person : Swonger
E-mail Address : mswonger@childrensgarden-vail.com
Mailing Address : 129 N Frontage Road
City : Vail
State : US -CO
Zip : 81657
November 6, 2018 - Pa0 172 0
8/22/2018
Telephone Number : 9704761420
Members and Titles of your Governing Board : Maren Cerimele Paul Graf Kevin Magner Rebecca McDonnell
Ward McKinley Kara Robinson- Vice President Jess Szmyd- President
Organization Mission Statement : Inspired by the Reggio Emilia philosophy, Children's Garden of Learning
partners with children, families, and the Vail Valley community to provide an inquiry -based education for young
learners. Teachers and children co -construct their learning experience through observation, intentional planning,
creative environments, and active exploration of materials. Our goal is for each student to emerge as socially
capable, creative citizens who love learning.
Organization fiscal year-end: : 2018-05-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : $48,264: Parking lot snow removal/Building Safety Improvements
Who currently funds your organization? : Parent tuition, Town of Vail, Eagle County, Temple Hoyne Buell, Vail
Valley Cares
How will the contribution be used? : We are seeking continued in-kind for snow removal of our parking lot valued
at $5,000 and requesting funds to help us with building safety. Children's Garden of Learning requests $32,500 to
install a fence around the front of the building where the children garden and enjoy small group time. Although the
children are constantly supervised, we still face the risk of a child running down the hill or unwelcome visitors
entering the children's space. Fencing in the front was recognized as a need during our Colorado Shines rating (in
which CGL earned 4 stars) and during our recent child care licensing visit. The second request to ensure school
safety comes from a recent meeting with Sergeant Justin Liffick of the Vail PD to ensure that our school is safe
against intruders and prepared for emergencies. Children's Garden of Learning is requesting support from the Town
of Vail for the installation of camera's, a school intercom, and alarm system. From the estimate provided Superior
Alarm and Electronics these safety improvement will cost $10,764. CGL's total request for in-kind and facility
improvements is $48,264.
How does your request support item 1C of the Contribution Policy (See above) : Children's Garden of
Learning provides exceptional early learning experiences to children and families of Vail. The school serves
children ages 18 months to 6 years year-round from 7:30am-5:30pm. Our recently awarded a 4 Star rating from
Colorado Shines demonstrates our ability to provide high quality care. Currently, 72% of CGL families work in Vail,
30% live in the Town of Vail, and 100% live and work in Eagle County. Children's Garden of Learning prides itself on
providing children with a true Vail preschool experience. Our students will grow up to be the future workforce of this
community. We are providing access to affordable care to keep families in the community. We are helping
generations learn how to take care of our environment. This specific request for funding will impact the Vail
community's future health and success by ensuring that Vail employees, families, and children continue to have
access to safe and enriching programs. School wide safety and facility improvements will allow parents to rest with
ease knowing that their children are safe and the program is prepared for any emergency that may arise.
Please Upload Organization Balance Sheet : Balance Sheet FYE 05.31.18 (3).pdf
Please Upload Organization Income Statement : Profit & Loss FYE 05.31.18.pdf
Linked Form : mswonger@childrensgarden-vail.com
Submission Date : 2018-06-29
November 6, 2018 - Pap 173 0
CHILDREN'S GARDEN OF LEARNING, INC.
BALANCE SHEET
As of May 31, 2018
TOTAL
ASSETS
Current Assets
Bank Accounts
Checking - Fundraising Events 29,398.10
Checking - Operating 39,291.68
Checking - Tuition Assistance 210.25
Petty Cash 163.22
Savings - Money Market 67,599.06
Total Bank Accounts $136,662.31
Accounts Receivable
Accounts Receivable -12,534.66
Total Accounts Receivable $ -12,534.66
Other Current Assets
Undeposited Funds 4,899.00
Total Other Current Assets $4,899.00
Total Current Assets $129,026.65
Fixed Assets
Accumulated Depreciation -48,462.00
Fixed Assets 49,415.15
Leasehold Improvements 1,915.11
Total Fixed Assets $2,868.26
TOTAL ASSETS $131,894.91
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
Total Accounts Payable
Other Current Liabilities
Payable to Fundraising
Payroll Liabilities
941 Taxes
Aflac Policies
Art Show Purchases
Colorado Withholding Tax
Health Insurance Premiums
Simple IRA - Employee
Simple IRA Co. Match
State Unemployment Tax
Total Payroll Liabilities
Total Other Current Liabilities
Total Current Liabilities
Accrual Basis Wednesday, June 27, 2018 12:36 PM GMT -7
5,939.00
$5,939.00
1,500.00
0.00
-107.10
103.48
220.00
1,194.00
-3,425.28
909.53
269.27
419.13
-416.97
$1,083.03
$7,022.03
November 6, 2018 - PYde 174 0
TOTAL
Long -Term Liabilities
Reclass LT payable to MC
Total Long -Term Liabilities
Total Liabilities
Equity
Retained Earnings
Net Income
Total Equity
TOTAL LIABILITIES AND EQUITY
-110.24
$ -110.24
$6,911.79
67, 742.80
57,240.32
$124,983.12
$131,894.91
Accrual Basis Wednesday, June 27, 2018 12:36 PM GMT -7
November 6, 2018 - Fide 175 0
CHILDREN'S GARDEN OF LEARNING, INC.
PROFIT AND LOSS
June 2017 - May 2018
TOTAL
Income
Contributions/Gifts/Grants
Contributions/Gifts/Donations
Donations 2,103.27
Donations Parents/Grandparents 350.00
Fundraising Not Completed 540.00
Monthly Pledge Donations 2,852.00
Total Contributions/Gifts/Donations 5,845.27
Grants Received
Government Grants
Eagle County 9,277.24
Equipment Purchases -9,169.70
Total Eagle County 107.54
Total Government Grants 107.54
Non Government Grants 4,218.18
Equipment Purchases -1,758.05
Total Non Government Grants 2,460.13
Restricted Grants
Funds Restricted for Tuition Assistance 1,500.00
Buell Foundation 13,106.00
CGL Transfers from CGL Fundraising -Donations 10,840.00
Payments for Tuition Assistance -25,446.00
Total Funds Restricted for Tuition Assistance 0.00
Total Restricted Grants 0.00
Total Grants Received 2,567.67
Total Contributions/Gifts/Grants 8,412.94
Fundraising Income
Art Show Income 16,780.06
Art Show Expense -972.19
Total Art Show Income 15,807.87
Derby Party Income 17,284.00
Derby Party Expense -8,188.60
Total Derby Party Income 9,095.40
Total Fundraising Income 24,903.27
Program Service Revenue
Enrollment Income
Annual Registration Fees 5,150.00
Extended Hours 17,753.00
Holiday Camp 4,515.00
Preschool 338,305.00
Toddler 239,017.00
Tuition Assistance Expense -10,840.00
Accrual Basis Wednesday, June 27, 2018 12:34 PM GMT -7
November 6, 2018 - PI/de 176 0
TOTAL
Total Enrollment Income 593,900.00
Finance Charges/Late Fees 1,164.30
Miscellaneous Income 485.49
City Market/Safeway Program 67.30
Other Miscellaneous Income 89.00
Total Miscellaneous Income 641.79
Total Program Service Revenue 595,706.09
Reimbursements from Fundraising -5,026.59
Total Income $623,995.71
GROSS PROFIT $623,995.71
Expenses
Program Service Expenses
Advertising/Marketing/Promotion 78.27
Background Checks 324.50
Bank Service/Merchant Account 1,409.84
Computer/Email/Web/Repairs 265.34
Dues and Subscriptions 969.80
Employee Benefits
Health Insurance 18,554.11
Simple IRA Employer 7,453.20
Staff Development 5,154.90
Expense Reimbursement - Staff Development -800.00
Total Staff Development 4,354.90
Total Employee Benefits 30,362.21
Insurance
Liability/Umbrella/D&O 10,888.00
Workers Compensation 5,858.00
Total Insurance 16,746.00
Janitorial Services & Supplies 17,163.98
Licenses and Permits 215.00
Music Classes 300.00
Office Supplies 508.29
Payroll Expenses
Art Show 92.50
Conferences 586.30
Director Duty -Daily 625.00
Director Salaries 80,585.65
Employer SS/Mcare Taxes 31,246.93
Employer State Unemployment Tax 1,984.64
Grant Bonus
Grant Bonus 2,290.00
Total Grant Bonus 2,290.00
other Earnings 1,400.00
Paid Time Off 0.00
Additional Wages -7,125.87
Sick Time Paid 7,494.93
Vacation Pay 13,759.94
Total Paid Time Off 14,129.00
Accrual Basis Wednesday, June 27, 2018 12:34 PM GMT -7
November 6, 2018 - Fide 177 0
TOTAL
Teachers/Assistant Bonuses 1,225.00
Teachers/Assistants 284,897.16
Holiday Pay 16,103.00
Overtime Pay 2,400.62
Total Teachers/Assistants 303,400.78
Total Payroll Expenses 437,565.80
Payroll Software/Direct Deposit 934.00
Postage and Delivery 48.34
Printing/Copier Expense 1,077.51
Professional Fees 160.00
Accounting 25,460.00
Audit 3,200.00
Tax Return Preparation 1,500.00
Total Professional Fees 30,320.00
Property Taxes -Personal Propert 239.02
Repairs and Maintenance 10,792.89
Expense Reimbursement - R&M -4,226.59
Total Repairs and Maintenance 6,566.30
School Supplies 4,939.05
Security Monitoring 977.00
Staff/Board Appreciation & Meet 925.06
Telephone 3,914.55
Utilities
Electric 2,724.22
Gas 1,101.10
Trash Removal 1,545.90
Water 5,285.52
Total Utilities 10,656.74
Total Program Service Expenses 566,506.60
Reimbursements
Mileage Reimbursemen 283.55
Total Reimbursements 283.55
Total Expenses $566,790.15
NET OPERATING INCOME $57,205.56
Other Income
Interest Income 34.76
Total Other Income $34.76
NET OTHER INCOME $34.76
NET INCOME $57,240.32
Accrual Basis Wednesday, June 27, 2018 12:34 PM GMT -7
November 6, 2018 - Pae 178 0
8/22/2018
Vail Valley Mountain Bike Association Seibert
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Vail Valley Mountain Bike Association
First Name of Contact Person : Pete
Last Name of Contact Person : Seibert
E-mail Address : pseibert@slifer.net
Mailing Address : 531 East Lionshead Circle, Suite 11
City : VAIL
State : US -CO
Zip : 81657
November 6, 2018 - Pa64 179 0
8/22/2018
Telephone Number : 9703901864
Members and Titles of your Governing Board : Jamie Malin - President Kat Sedillo - Vice -President and
Secretary Casy Wyse - Treasurer Board Members Ernest Saeger Mark Luzar Bill Hoblitzell Pete Seibert Fritz
Bratschie Brian Rodine
Organization Mission Statement : Mission: To establish Eagle County, CO as a premier global mountain biking
destination. Vision: A community of diverse participants that vigorously supports the maintenance and construction
of sustainable mountain biking and hiking trails throughout Eagle County.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $5,000
Who currently funds your organization? : Town of Vail has previously supported as well as Town of Minturn,
Town of Avon, Edwards Metro District, Singletree Metro District, Eagle Vail Metro District, Bachelor Gulch Metro
District. We are funded by individuals and businesses throughout the community as well.
How will the contribution be used? : The funds will help pay for the continued maintenance and improvement of
hiking and biking trails located in the Vail Valley.
How does your request support item 1C of the Contribution Policy (See above) : Our organization has shown
a commitment to enhancing the recreational experience in our community through the Adopt A Trail program, Trail
Ambassadors addressing wildlife concerns, improvement of existing trails and construction of new trails. Ultimately
these efforts will result in hiking and biking trails worthy of a premier international mountain resort community. Going
forward recreational opportunities that are counter -cyclical to winter sports will be more important to provide
economic diversity.
Please Upload Organization Balance Sheet : 2017VVMBAFinancials.xlsx
Please Upload Organization Income Statement : 2017VVMBAFinancials.xlsx
Linked Form : pseibert@slifer.net
Submission Date : 2018-07-02
Submission Date : 2018-07-02
Created by : integrations+23268@zenginehq.com
Record ID # : 6793839
Last change : 2018-07-02T22:22:34+0000
November 6, 2018 - Pap 180 0
8:39 AM
01/11/18
Accrual Basis
AQA
Dec 31, 17
ASSETS
Current Assets
Checking/Savings
VVMBA Checking
79,516.20
Total Checking/Savings
79,516.20
Accounts Receivable
Accounts Receivable
5,000.00
Total Accounts Receivable
5,000.00
Total Current Assets
84,516.20
Fixed Assets
Furniture and Equipment
1,883.18
Total Fixed Assets
1,883.18
Other Assets
Other Assets
563.26
Total Other Assets
563.26
TOTAL ASSETS
86,962.64
LIABILITIES & EQUITY
Equity
PY Retained earnings
45,823.68
Net Income
41,138.96
Total Equity
86,962.64
TOTAL LIABILITIES & EQUITY
86,962.64
Balance Sheet
November 6, 2018 - Page 181 of 469
Page 1 of 11
8:41 AM
01/11/18
Accrual Basis
Income Statement
AQAWERVIK6749
Adopt a Ranger
General 0 • s
TOTAL
Ordinary Income/Expense
Income
Direct Public Support
Corporate Contributions
0.00
1,813.00
1,813.00
Individ, Business Contributions
74,213.80
1,965.64
76,179.44
Total Direct Public Support
74,213.80
3,778.64
77,992.44
Other Types of Income
Miscellaneous Revenue
0.00
3,949.91
3,949.91
Total Other Types of Income
0.00
3,949.91
3,949.91
Program Income
Membership Dues
0.00
2,134.05
2,134.05
Program Service Fees
0.00
-88.13
-88.13
Total Program Income
0.00
2,045.92
2,045.92
Total Income
74,213.80
9,774.47
83,988.27
Expense
Bank Fees
0.00
48.99
48.99
Contract Services
Outside Contract Services
31,156.00
0.00
31,156.00
Contract Services - Other
1,452.00
0.00
1,452.00
Total Contract Services
32,608.00
0.00
32,608.00
Facilities and Equipment
Rent, Parking, Utilities
0.00
50.00
50.00
Facilities and Equipment - Other
0.00
50.00
50.00
Total Facilities and Equipment
0.00
100.00
100.00
Operations
Books, Subscriptions, Reference
0.00
21.98
21.98
Printing and Copying
561.17
0.00
561.17
Supplies
2,672.39
0.00
2,672.39
Tools
3,293.08
500.00
3,793.08
November 6, 2018 - Page 182 of 469
Page 2 of 11
8:41 AM
01/11/18
Accrual Basis
Income Statement
AQAMARt42749
Total
Adopt a Ranger
General O.s
TOTAL
Operations
6,526.64
521.98
7,048.62
Other Types of Expenses
Insurance - Liability, D and 0
0.00
1,419.00
1,419.00
Other Costs
0.00
794.72
794.72
Total Other Types of Expenses
0.00
2,213.72
2,213.72
Trail Construction/Maintenance
151.66
0.00
151.66
Travel and Meetings
Conference, Convention, Meeting
50.00
193.32
243.32
Total Travel and Meetings
50.00
193.32
243.32
Website
0.00
435.00
435.00
Total Expense
39,336.30
3,513.01
42,849.31
Net Ordinary Income
34,877.50
6,261.46
41,138.96
Net
Income
34,877.50
6,261.46
41,138.96
November 6, 2018 - Page 183 of 469
Page 3 of 11
8:43 AM
01/11/18
Accrual Basis
Adopt a Trail Detail
n i% n e rnr
Type
Date
Num
Name
Memo
Class
Clr
Split
Amount
Balance
Ordinary Income/Expense
Income
Direct Public Support
Individ, Business Contributions
Sales Receipt
01/03/2017
1
Town of Avon
Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
5,000.00
Sales Receipt
01/03/2017
2
Berry Creek Metropolitian District
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,250.00
6,250.00
Sales Receipt
01/03/2017
3
Single Tree Property Owners
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,250.00
7,500.00
Sales Receipt
01/03/2017
4
Lee Rime!
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
8,500.00
Sales Receipt
01/03/2017
5
Andy Gunion
Adopt a Trail
Adopta Ranger
Undeposited Funds
1,500.00
10,000.00
Sales Receipt
01/03/2017
6
Harry Frampton
Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
15,000.00
Sales Receipt
02/01/2017
7
Vail Valley Surgery Center
Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
20,000.00
Sales Receipt
02/01/2017
9
Adopt a Trail - Martha Milberry
Adopt a Ranger
Undeposited Funds
50.00
20,050.00
Deposit
02/14/2017
Adopt A Ranger
Go Fund Me Donations
Adopta Ranger
WMBA Checking
1,370.02
21,420.02
Deposit
02/27/2017
Adopt A Ranger
Go Fund me Donations
Adopta Ranger
WMBA Checking
91.80
21,511.82
Deposit
03/01/2017
Adopt A Ranger
Go Fund Me Donations
Adopta Ranger
WMBA Checking
91.80
21,603.62
Deposit
03/02/2017
Adopt A Ranger
Go Fund Me Donations
Adopt a Ranger
WMBA Checking
68.78
21,672.40
Deposit
03/07/2017
Adopt A Ranger
Go Fund Me Donations
Adopt a Ranger
VVMBA Checking
91.80
21,764.20
Deposit
03/17/2017
Adopt A Ranger
Go Fund me Donations
Adopta Ranger
WMBA Checking
91.80
21,856.00
Sales Receipt
04/02/2017
10
Friends Of Eagles Nest
Adopt a Trail
Adopt a Ranger
Undeposited Funds
200.00
22,056.00
Sales Receipt
04/02/2017
11
RA Nelson Const
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
23,056.00
Sales Receipt
04/02/2017
12
Sonnenalp
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
24,056.00
Sales Receipt
04/02/2017
13
Alpine Bank
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
25,056.00
Sales Receipt
04/21/2017
14
National Forest
Adopt a Trail - Forest Service Grant
Adopt a Ranger
Undeposited Funds
12,356.93
37,412.93
Sales Receipt
04/21/2017
15
National Forest
Adopt a Trail - Forest Service Grant
Adopta Ranger
Undeposited Funds
16,159.07
53,572.00
Deposit
05/04/2017
WEPAY Adopt a Trail
Adopt a Ranger
WMBA Checking
91.80
53,663.80
Sales Receipt
05/09/2017
17
Town of Minturn CO
Adopt a Trail - Town of Minturn
Adopt a Ranger
Undeposited Funds
50.00
53,713.80
Sales Receipt
05/09/2017
20
Moontime Cydery
Moontime Donation AAT
Adopt a Ranger
Undeposited Funds
1,000.00
54,713.80
Sales Receipt
05/09/2017
21
WECMRD
WECMRD Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
59,713.80
Sales Receipt
07/17/2017
060717
Michael Wehrle
Adopt a Trail - Wehrle
Adopt a Ranger
Undeposited Funds
1,000.00
60,713.80
Sales Receipt
07/17/2017
060718
Eagle Vail Metro District
Eagle Vail Metro District - Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,667.00
62,380.80
Sales Receipt
07/17/2017
060719
Edwards Metro District
Edwards Metro District - Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
63,380.80
Sales Receipt
10/02/2017
060722
VRD
Vail Rec District - Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
68,380.80
Sales Receipt
10/02/2017
060723
eagle Vail Property Owners
Eagle Vail Property Owners - Adopt a Trail
Adopt a Ranger
Undeposited Funds
833.00
69,213.80
Invoice
11/29/2017
4
Town of Vail-
2017 Adopt a Trail Support
Adopt a Ranger
Accounts Receivable
5,000.00
74,213.80
Total Individ, Business Contributions
74,213.80
74,213.80
Total Direct Public Support
74,213.80
74,213.80
Total Income
74,213.80
74,213.80
Expense
Contract Services
Outside Contract Services
Bill
02/08/2017
Jan 2 to 15
Michelle Wolffe
Jan 2 to 15 2017
Adopt a Ranger
Accounts Payable
110.00
110.00
Bill
02/08/2017
Jan16 to 29
Michelle Wolffe
Jan 16 to 29
Adopt a Ranger
Accounts Payable
132.00
242.00
Bill
03/07/2017
Jan30-Feb12
Michelle Wolffe
Contract hours Jan30-Feb12
Adopta Ranger
Accounts Payable
341.00
583.00
Bill
03/07/2017
Feb13-Feb26
Michelle Wolffe
Contract Hours Feb 13-26
Adopta Ranger
Accounts Payable
396.00
979.00
Bill
03/12/2017
2.27-3.12 Payroll
Michelle Wolffe
Adopta Ranger
Accounts Payable
363.00
1,342.00
Bill
03/26/2017
3.13-3.26 Payroll
Michelle Wolffe
Adopta Ranger
Accounts Payable
528.00
1,870.00
Bill
04/09/2017
3.27-4.9 Payroll
Michelle Wolffe
Adopta Ranger
Accounts Payable
638.00
2,508.00
Bill
04/23/2017
4.10-4.23 Payroll
Michelle Wolffe
Adopta Ranger
Accounts Payable
814.00
3,322.00
Bill
05/05/2017
050717
Michelle Wolffe
Michell Wolf 04/24/17-05/07/17 36 Hours
Adopt a Ranger
Accounts Payable
792.00
4,114.00
Deposit
05/09/2017
OIS training reim
Adopt a Ranger
WMBA Checking
-20.00
4,094.00
Page 4 of 11
November 6, 2018 - Page 184 of 469
8:43 AM
01/11/18
Accrual Basis
Adopt a Trail Detail
A i1 n nrw
T •e
Date
Num
Name
Memo
Class
Clr
Slit
Amount
Balance
Bill
05/31/2017
053117
Michelle Wolffe
05/08/17-05/21/17 35 Hours
Adopt a Ranger
Accounts Payable
770.00
4,864.00
Bill
06/05/2017
060417
Michelle Wolffe
05/22/17-06/04/17 38 Hours
Adopt a Ranger
Accounts Payable
836.00
5,700.00
Bill
06/18/2017
061817
Kate DeMorest
K.DeMorest 05/22/17 - 06/18/17 113 Hours @ $23
Adopt a Ranger
Accounts Payable
2,599.00
8,299.00
Bill
06/18/2017
887
Volunteers for Outdoor Colorado
Adopt a Trail Skills training 12 Trainees
Adopt a Ranger
Accounts Payable
240.00
8,539.00
Bill
06/18/2017
061817
Michelle Wolffe
M. Wolfe - 06/05/17 - 06/18/17 43.5 Hours
Adopt a Ranger
Accounts Payable
957.00
9,496.00
Bill
07/02/2017
061917-070217 1
Michelle Wolffe
06/19/17 - 07/02/17 M.Wolfe 32 Hours
Adopt a Ranger
Accounts Payable
704.00
10,200.00
Bill
07/02/2017
061917-070217
Kate DeMorest
06/19/17 - 07/02/17 K.DeMorest 76 Hours
Adopta Ranger
Accounts Payable
1,748.00
11,948.00
Bill
07/17/2017
070317-071617
Michelle Wolffe
M.Wolfe 07/03/17-07/16/17 40 Hours
Adopta Ranger
Accounts Payable
880.00
12,828.00
Bill
07/17/2017
070317-071617
Kate DeMorest
K.DeMorest 07/03/17-07/16/17 51 Hours
Adopta Ranger
Accounts Payable
1,173.00
14,001.00
Bill
07/31/2017
071617-073017
Michelle Wolffe
07/16/17 - 07/30/17 17 Hours - Office
Adopt a Ranger
Accounts Payable
374.00
14,375.00
Bill
07/31/2017
071617-073017
Kate DeMorest
07/16/17-07/30/17 80 Hours 12 Office, 68 Trail
Adopt a Ranger
Accounts Payable
1,840.00
16,215.00
Bill
08/16/2017
0731-0813
Kate DeMorest
Kate Demorest 07/31/17-08/13/17 13 Hrs
Adopt a Ranger
Accounts Payable
299.00
16,514.00
Bill
08/16/2017
0731-0813
Michelle Wolffe
Michelle Wolfe 07/31/17 - 08/13/17 39 Hrs
Adopta Ranger
Accounts Payable
858.00
17,372.00
Bill
08/27/2017
081417-082717
Michelle Wolffe
M.Wolfe 08/14/17-08/27/17 35 hours
Adopta Ranger
Accounts Payable
770.00
18,142.00
Bill
08/27/2017
08147-082717
Kate DeMorest
K.DeMorest 08/14/17-08/27/17 80 hours
Adopt a Ranger
Accounts Payable
1,840.00
19,982.00
Bill
09/10/2017
091017
Kate DeMorest
08/28/17-09/10/17 40 Hours
Adopt a Ranger
Accounts Payable
920.00
20,902.00
Bill
09/10/2017
091017
Michelle Wolffe
08/28/17-09/10/17 27 Hours Michelle Wolffe
Adopt a Ranger
Accounts Payable
594.00
21,496.00
Bill
10/03/2017
092417
Kate DeMorest
09/11/17 - 09/24/17 Kate DeMorest 60 Hours
Adopt a Ranger
Accounts Payable
1,380.00
22,876.00
Bill
10/03/2017
092417
Michelle Wolffe
09/11/17 - 09/24/17 Michelle Wolffe 32 Hours
Adopt a Ranger
Accounts Payable
704.00
23,580.00
Bill
10/17/2017
100817
Michelle Wolffe
M.Wolfe 09/25/17 - 10/08/17 46 Hours
Adopt a Ranger
Accounts Payable
1,012.00
24,592.00
Bill
10/20/2017
100817
Kate DeMorest
09/25/17 - 10/08/17 Kate DeMorest 87 Hours
Adopt a Ranger
Accounts Payable
2,001.00
26,593.00
Bill
10/25/2017
102217
Michelle Wolffe
10/9/17 - 10/22/17 M.Wolffe 31 Hours
Adopt a Ranger
Accounts Payable
682.00
27,275.00
Bill
10/25/2017
102217
Kate DeMorest
10/9/17 - 10/22/17 K.DeMorest 40 Hours
Adopta Ranger
Accounts Payable
920.00
28,195.00
Bill
11/05/2017
102317-110517
Kate DeMorest
Kate DeMorest 10/23/17 - 11/05/17 35 Hours
Adopt a Ranger
Accounts Payable
805.00
29,000.00
Bill
11/05/2017
112017-120317
Michelle Wolffe
Michelle Wolffe 11/20/17 - 12/03/17 21 Hours
Adopt a Ranger
Accounts Payable
462.00
29,462.00
Bill
11/28/2017
110617-111917
Michelle Wolffe
M.Wolffe 11/06/17 - 11/19/17 30 Hours
Adopt a Ranger
Accounts Payable
660.00
30,122.00
Bill
11/28/2017
102317-110517
Michelle Wolffe
M.Wolffe 10/23/17 - 11/05/17 23 Hours
Adopta Ranger
Accounts Payable
506.00
30,628.00
Bill
12/17/2017
121717
Michelle Wolffe
Michelle Wolffe 12/4/17 - 12/17/17 16 Hours
Adopt a Ranger
Accounts Payable
352.00
30,980.00
Bill
12/31/2017
123117
Michelle Wolffe
Michelle Wolffe 12/18/17 - 12/31/17 8 Hours
Adopt a Ranger
Accounts Payable
176.00
31,156.00
Total Outside Contract Services
31,156.00
31,156.00
Contract Services - Other
Bill
05/31/2017
053117
Jordon Duvall
66 Hours @ $22
Adopt a Ranger
Accounts Payable
1,452.00
1,452.00
Total Contract Services - Other
1,452.00
1,452.00
Total Contract Services
32,608.00
32,608.00
Operations
Printing and Copying
Check
03/02/2017
VistaPrint
Vista Print
Adopta Ranger
WMBA Checking
44.83
44.83
Bill
06/02/2017
175235
Rocky Mountain Reprographics
Adopt a trail signage
Adopt a Ranger
Accounts Payable
26.45
71.28
Bill
06/18/2017
175098
Rocky Mountain Reprographics
Adopt a Trail Signage
Adopt a Ranger
Accounts Payable
67.21
138.49
Bill
07/07/2017
175311
Rocky Mountain Reprographics
Waming Trail work signs
Adopt a Ranger
Accounts Payable
177.55
316.04
Bill
10/03/2017
100217
Rocky Mountain Reprographics
Rocky Mtn Reprographics
Adopt a Ranger
Accounts Payable
245.13
561.17
Total Printing and Copying
561.17
561.17
Supplies
Check
05/04/2017
CC
Walmart
Camera charger & chip - Adopt a trail
Adopt a Ranger
WMBA Checking
234.30
234.30
Check
05/04/2017
cc
Walmart
Adopt a trail First aid kit, supplies
Adopt a Ranger
WMBA Checking
111.63
345.93
Check
05/05/2017
cc
Home Depot
Adopt a trail 4x4 posts, drill, bits, driver
Adopt a Ranger
WMBA Checking
759.16
1,105.09
Bill
06/18/2017
MT
Michelle Wolffe
AAT Supplies
Adopta Ranger
Accounts Payable
118.33
1,223.42
Check
08/08/2017
Walmart
misc supplies
Adopta Ranger
WMBA Checking
163.57
1,386.99
Bill
08/09/2017
10985-1
Say No More! Promotions
Adopt A Trail Hats 115
Adopta Ranger
Accounts Payable
992.75
2,379.74
Bill
10/03/2017
Vail Brewing Company
End of Season supplies
Adopt a Ranger
Accounts Payable
100.00
2,479.74
Page 5 of 11
November 6, 2018 - Page 185 of 469
8:43 AM
01/11/18
Accrual Basis
Adopt a Trail Detail
A i. n e rnr
Type
Date
Num
Name
Memo
Class
Clr
Split
Amount
Balance
Bill
12/05/2017
Reims
Michelle Wolffe
Adopt a Trail supplies reim
Adopt a Ranger
Accounts Payable
192.65
2,672.39
Total Supplies
2,672.39
2,672.39
Tools
Check
04/10/2017
Construction Gear.com
Adopt a Trail Hard Hats - Custom
Adopt a Ranger
WMBA Checking
263.28
263.28
Check
04/10/2017
Shell Oil
Move Adopt a Trail Shed
Adopt a Ranger
WMBA Checking
200.00
463.28
Bill
05/05/2017
191
Tools for Trails
9 pulaski, 5 McCleod, 8 shovels, 15 pocket boy s
Adopt a Ranger
Accounts Payable
1,914.06
2,377.34
Bill
05/31/2017
Tool Box
Michelle Wolffe
65 Inch Tool Box
Adopt a Ranger
Accounts Payable
350.00
2,727.34
Check
06/29/2017
CC
ARMYNAVY.COM - Canvass bag for hard hats
Adopt a Ranger
WMBA Checking
77.97
2,805.31
Check
07/31/2017
VISA
Trail Services - 8 Pick Mattocks
Adopt a Ranger
WMBA Checking
397.17
3,202.48
Check
10/03/2017
1104
Kate DeMorest
Bench Vise reim
Adopt a Ranger
WMBA Checking
90.60
3,293.08
Total Tools
3,293.08
3,293.08
Total Operations
6,526.64
6,526.64
Trail ConstructionlMaintenance
Bill
05/05/2017
SQ17712417
Utah Correctional Industries
Adopt a Trail Signage
Adopt a Ranger
Accounts Payable
118.32
118.32
Check
07/17/2017
VISA1
Utah Correctional Industries
Signage- Trail Work Waming sign
Adopt a Ranger
WMBA Checking
33.34
151.66
Total Trail Construction/Maintenance
151.66
151.66
Travel and Meetings
Conference, Convention, Meeting
Bill
08/24/2017
100717
Walking Mountains
Adopt a Trail End of Season Party Location
Adopt a Ranger
Accounts Payable
50.00
50.00
Total Conference, Convention, Meeting
50.00
50.00
Total Travel and Meetings
50.00
50.00
Total Expense
39,336.30
39,336.30
Net Ordinary Income
34,877.50
34,877.50
Net Income 1 1
34,877.50
34,877.50
Page 6 of 11
November 6, 2018 - Page 186 of 469
8:45 AM
01/11/18
Accrual Basis
Detail - All
n i% n e rnr
Type
Date
Num
Name
Memo
Class
Clr
Split
Amount
Balance
Ordinary Income/Expense
Income
Direct Public Support
Corporate Contributions
Sales Receipt
05/09/2017
18
Mark Malin
Misc Donation -M.Malin
Undeposited Funds
400.00
400.00
Sales Receipt
05/09/2017
19
Powers Family Foundation
Powers FamilyAnnual Donation
Undeposited Funds
500.00
900.00
Sales Receipt
05/09/2017
22
Kick Off Raffle proceeds
Undeposited Funds
913.00
1,813.00
Total Corporate Contributions
1,813.00
1,813.00
Individ, Business Contributions
Sales Receipt
01/03/2017
1
Town of Avon
Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
5,000.00
Sales Receipt
01/03/2017
2
Berry Creek Metropolitian District
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1250.00
6,250.00
Sales Receipt
01/03/2017
3
Single Tree Property Owners
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1250.00
7,500.00
Sales Receipt
01/03/2017
4
Lee Rime!
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
8,500.00
Sales Receipt
01/03/2017
5
Andy Gunion
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,500.00
10,000.00
Sales Receipt
01/03/2017
6
Harry Frampton
Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
15,000.00
Sales Receipt
02/01/2017
7
Vail Valley Surgery Center
Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
20,000.00
Sales Receipt
02/01/2017
9
Adopt a Trail - Martha Milberry
Adopt a Ranger
Undeposited Funds
50.00
20,050.00
Deposit
02/14/2017
Adopt A Ranger
Go Fund Me Donations
Adopta Ranger
WMBA Checking
1,370.02
21,420.02
Deposit
02/27/2017
Adopt A Ranger
Go Fund me Donations
Adopta Ranger
VVMBA Checking
91.80
21,511.82
Deposit
03/01/2017
Adopt A Ranger
Go Fund Me Donations
Adopta Ranger
WMBA Checking
91.80
21,603.62
Deposit
03/02/2017
Adopt A Ranger
Go Fund Me Donations
Adopta Ranger
WMBA Checking
68.78
21,672.40
Deposit
03/07/2017
Adopt A Ranger
Go Fund Me Donations
Adopta Ranger
WMBA Checking
91.80
21,764.20
Deposit
03/17/2017
Adopt A Ranger
Go Fund me Donations
Adopt a Ranger
WMBA Checking
91.80
21,856.00
Sales Receipt
04/02/2017
10
Friends Or Eagles Nest
Adopt a Trail
Adopt a Ranger
Undeposited Funds
200.00
22,056.00
Sales Receipt
04/02/2017
11
RA Nelson Const
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
23,056.00
Sales Receipt
04/02/2017
12
Sonnenalp
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
24,056.00
Sales Receipt
04/02/2017
13
Alpine Bank
Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
25,056.00
Sales Receipt
04/21/2017
14
National Forest
Adopt a Trail - Forest Service Grant
Adopt a Ranger
Undeposited Funds
12,356.93
37,412.93
Sales Receipt
04/21/2017
15
National Forest
Adopt a Trail - Forest Service Grant
Adopt a Ranger
Undeposited Funds
16,159.07
53,572.00
Deposit
05/04/2017
WEPAY Adopt a Trail
Adopt a Ranger
WMBA Checking
91.80
53,663.80
Deposit
05/04/2017
Kick off Party donations, misc
WMBA Checking
224.64
53,888.44
Sales Receipt
05/09/2017
17
Town of Minturn CO
Adopt a Trail - Town of Minturn
Adopt a Ranger
Undeposited Funds
50.00
53,938.44
Sales Receipt
05/09/2017
20
Moontime Cydery
Moontime Donation AAT
Adopt a Ranger
Undeposited Funds
1,000.00
54,938.44
Sales Receipt
05/09/2017
21
WECMRD
WECMRD Adopta Trail
Adopta Ranger
Undeposited Funds
5,000.00
59,938.44
Sales Receipt
07/17/2017
060717
Michael Wehrle
Adopt a Trail - Wehrle
Adopt a Ranger
Undeposited Funds
1,000.00
60,938.44
Sales Receipt
07/17/2017
060718
Eagle Vail Metro District
Eagle Vail Metro District - Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,667.00
62,605.44
Sales Receipt
07/17/2017
060719
Edwards Metro District
Edwards Metro District - Adopt a Trail
Adopt a Ranger
Undeposited Funds
1,000.00
63,605.44
Sales Receipt
07/17/2017
060720
The Kind Donation - Classic Klunker Event
Undeposited Funds
241.00
63,846.44
Sales Receipt
07/20/2017
23
Garfinkel ENT LTD
Garfinkels donation -General fund -signs
Undeposited Funds
1,500.00
65,346.44
Sales Receipt
10/02/2017
060722
VRD
Vail Rec District - Adopt a Trail
Adopt a Ranger
Undeposited Funds
5,000.00
70,346.44
Sales Receipt
10/02/2017
060723
eagle Vail Property Owners
Eagle Vail Property Owners - Adopt a Trail
Adopt a Ranger
Undeposited Funds
833.00
71,179.44
Invoice
11/29/2017
4
Town of Vail-
2017 Adopt a Trail Support
Adopt a Ranger
Accounts Receivable
5,000.00
76,179.44
Total Individ, Business Contributions
76,179.44
76,179.44
Total Direct Public Support
77,992.44
77,992.44
Other Types of Income
Miscellaneous Revenue
Deposit
05/09/2017
Craft Beer Festival - Tips
WMBA Checking
432.00
432.00
Bill
06/02/2017
W-871602
Mountain Beverage Company
Craft Brewery Beer balance
Accounts Payable
-62.80
369.20
Deposit
06/19/2017
ACH
Craft Beer Classic - CC Sales
WMBA Checking
2,149.66
2,518.86
Check
06/29/2017
ACH
Craft Beer Classic - Beer invoice
WMBA Checking
-810.00
1,708.86
Page 7 of 11
November 6, 2018 - Page 187 of 469
8:45 AM
01/11/18
Accrual Basis
Detail - All
n i•• n ern
Type
Date
Num
Name
Memo
Class
Clr
Split
Amount
Balance
Check
07/17/2017
eft
colorado Dept of Revenue
Classic Beer Festival Sales tax
WMBA Checking
-225.00
1,483.86
Check
07/20/2017
1085
Town of Vail
WMBA Craft Beer Classic Sales Tax
WMBA Checking
-210.59
1,273.27
Deposit
08/08/2017
Blood Road Event
WMBA Checking
125.32
1,398.59
Deposit
08/08/2017
Blood Road Event
WMBA Checking
199.69
1,598.28
Deposit
09/05/2017
Blood Road Event
WMBA Checking
515.00
2,113.28
Deposit
09/30/2017
12449
Craft Beer Festival Final
WMBA Checking
1,785.10
3,898.38
Deposit
11/06/2017
Kroger
Kroger- City Market card program
WMBA Checking
51.53
3,949.91
Total Miscellaneous Revenue
3,949.91
3,949.91
Total Other Types of Income
3,949.91
3,949.91
Program Income
Membership Dues
Sales Receipt
02/01/2017
8
International Mtn Bike Assoc
IMBA Chapter Member Dues
Undeposited Funds
342.50
342.50
Sales Receipt
05/09/2017
16
International Mtn Bike Assoc
IMBA Chapter Member Dues
Undeposited Funds
248.00
590.50
Deposit
08/08/2017
IMBA Dues
WMBA Checking
137.55
728.05
Sales Receipt
10/02/2017
060721
International Mtn Bike Assoc
IMBA Chapter Member Dues
Undeposited Funds
1,142.00
1,870.05
Deposit
11/06/2017
IMBA
IMBA dues check
WMBA Checking
264.00
2,134.05
Total Membership Dues
2,134.05
2,134.05
Program Service Fees
Bill
03/22/2017
175035
Rocky Mountain Reprographics
Adopt a Trail stickers
Accounts Payable
-88.13
-88.13
Total Program Service Fees
-88.13
-88.13
Total Program Income
2,045.92
2,045.92
Total Income
83,988.27
83,988.27
Expense
Bank Fees
Check
01/02/2017
Service Charge
WMBA Checking
2.00
2.00
Check
02/02/2017
Service Charge
WMBA Checking
16.99
18.99
Check
03/02/2017
Service Charge
WMBA Checking
2.00
20.99
Check
04/02/2017
Service Charge
WMBA Checking
12.00
32.99
Check
05/02/2017
Service Charge
WMBA Checking
2.00
34.99
Check
06/02/2017
Service Charge
WMBA Checking
2.00
36.99
Check
07/02/2017
Service Charge
WMBA Checking
2.00
38.99
Check
08/02/2017
Service Charge
WMBA Checking
2.00
40.99
Check
09/02/2017
Service Charge
WMBA Checking
2.00
42.99
Check
10/02/2017
Service Charge
WMBA Checking
2.00
44.99
Check
11/02/2017
Service Charge
WMBA Checking
2.00
46.99
Check
12/02/2017
Service Charge
WMBA Checking
2.00
48.99
Total Bank Fees
48.99
48.99
Contract Services
Outside Contract Services
Bill
02/08/2017
Jan 2 to 15
Michelle Wolffe
Jan 2 to 15 2017
Adopt a Ranger
Accounts Payable
110.00
110.00
Bill
02/08/2017
Jan16 to 29
Michelle Wolffe
Jan 16 to 29
Adopt a Ranger
Accounts Payable
132.00
242.00
Bill
03/07/2017
Jan30-Feb12
Michelle Wolffe
Contract hours Jan30-Feb12
Adopt a Ranger
Accounts Payable
341.00
583.00
Bill
03/07/2017
Feb13-Feb26
Michelle Wolffe
Contract Hours Feb 13-26
Adopt a Ranger
Accounts Payable
396.00
979.00
Bill
03/12/2017
2.27-3.12 Payroll
Michelle Wolffe
Adopt a Ranger
Accounts Payable
363.00
1,342.00
Bill
03/26/2017
3.13-3.26 Payroll
Michelle Wolffe
Adopt a Ranger
Accounts Payable
528.00
1,870.00
Bill
04/09/2017
3.27-4.9 Payroll
Michelle Wolffe
Adopt a Ranger
Accounts Payable
638.00
2,508.00
Bill
04/23/2017
4.10-4.23 Payroll
Michelle Wolffe
Adopt a Ranger
Accounts Payable
814.00
3,322.00
Bill
05/05/2017
050717
Michelle Wolffe
Michell Wolf 04/24/17-05/07/17 36 Hours
Adopt a Ranger
Accounts Payable
792.00
4,114.00
Deposit
05/09/2017
OIS training reim
Adopt a Ranger
VVMBA Checking
-20.00
4,094.00
Bill
05/31/2017
053117
Michelle Wolffe
05/08/17-05/21/17 35 Hours
Adopt a Ranger
Accounts Payable
770.00
4,864.00
Page 8 of 11
November 6, 2018 - Page 188 of 469
8:45 AM
01/11/18
Accrual Basis
Detail - All
n i•• n e 1 n
Type
Date
Num
Name
Memo
Class
Clr
Split
Amount
Balance
Bill
06/05/2017
060417
Michelle Wolffe
05/22/17-06/04/17 38 Hours
Adopt a Ranger
Accounts Payable
836.00
5,700.00
Bill
06/18/2017
061817
Kate DeMorest
K.DeMorest 05/22/17 - 06/18/17 113 Hours @ $23
Adopt a Ranger
Accounts Payable
2,599.00
8,299.00
Bill
06/18/2017
887
Volunteers for Outdoor Colorado
Adopt a Trail Skills training 12 Trainees
Adopt a Ranger
Accounts Payable
240.00
8,539.00
Bill
06/18/2017
061817
Michelle Wolffe
M. Wolfe - 06/05/17 - 06/18/17 43.5 Hours
Adopt a Ranger
Accounts Payable
957.00
9,496.00
Bill
07/02/2017
061917-070217
Michelle Wolffe
06/19/17 - 07/02/17 M.Wolfe 32 Hours
Adopt a Ranger
Accounts Payable
704.00
10,200.00
Bill
07/02/2017
061917-070217
Kate DeMorest
06/19/17 - 07/02/17 K.DeMorest 76 Hours
Adopt a Ranger
Accounts Payable
1,748.00
11,948.00
Bill
07/17/2017
070317-071617
Michelle Wolffe
M.Wolfe 07/03/17-07/16/17 40 Hours
Adopt a Ranger
Accounts Payable
880.00
12,828.00
Bill
07/17/2017
070317-071617
Kate DeMorest
K.DeMorest 07/03/17-07/16/17 51 Hours
Adopt a Ranger
Accounts Payable
1,173.00
14,001.00
Bill
07/31/2017
071617-073017
Michelle Wolffe
07/16/17 - 07/30/17 17 Hours - Office
Adopt a Ranger
Accounts Payable
374.00
14,375.00
Bill
07/31/2017
071617-073017
Kate DeMorest
07/16/17-07/30/17 80 Hours 12 Office, 68 Trail
Adopt a Ranger
Accounts Payable
1,840.00
16,215.00
Bill
08/16/2017
0731-0813
Kate DeMorest
Kate Demorest 07/31/17-08/13/17 13 Hrs
Adopt a Ranger
Accounts Payable
299.00
16,514.00
Bill
08/16/2017
0731-0813
Michelle Wolffe
Michelle Wolfe 07/31/17 - 08/13/17 39 Hrs
Adopt a Ranger
Accounts Payable
858.00
17,372.00
Bill
08/27/2017
081417-082717
Michelle Wolffe
M.Wolfe 08/14/17-08/27/17 35 hours
Adopt a Ranger
Accounts Payable
770.00
18,142.00
Bill
08/27/2017
08147-082717
Kate DeMorest
K.DeMorest 08/14/17-08/27/17 80 hours
Adopt a Ranger
Accounts Payable
1,840.00
19,982.00
Bill
09/10/2017
091017
Kate DeMorest
08/28/17-09/10/17 40 Hours
Adopt a Ranger
Accounts Payable
920.00
20,902.00
Bill
09/10/2017
091017
Michelle Wolffe
08/28/17-09/10/17 27 Hours Michelle Wolffe
Adopt a Ranger
Accounts Payable
594.00
21,496.00
Bill
10/03/2017
092417
Kate DeMorest
09/11/17 - 09/24/17 Kate DeMorest 60 Hours
Adopt a Ranger
Accounts Payable
1,380.00
22,876.00
Bill
10/03/2017
092417
Michelle Wolffe
09/11/17 - 09/24/17 Michelle Wolffe 32 Hours
Adopt a Ranger
Accounts Payable
704.00
23,580.00
Bill
10/17/2017
100817
Michelle Wolffe
M.Wolfe 09/25/17 - 10/08/17 46 Hours
Adopt a Ranger
Accounts Payable
1,012.00
24,592.00
Bill
10/20/2017
100817
Kate DeMorest
09/25/17 - 10/08/17 Kate DeMorest 87 Hours
Adopt a Ranger
Accounts Payable
2,001.00
26,593.00
Bill
10/25/2017
102217
Michelle Wolffe
10/9/17 - 10/22/17 M.Wolffe 31 Hours
Adopt a Ranger
Accounts Payable
682.00
27,275.00
Bill
10/25/2017
102217
Kate DeMorest
10/9/17 - 10/22/17 K.DeMorest 40 Hours
Adopt a Ranger
Accounts Payable
920.00
28,195.00
Bill
11/05/2017
102317-110517
Kate DeMorest
Kate DeMorest 10/23/17 - 11/05/17 35 Hours
Adopt a Ranger
Accounts Payable
805.00
29,000.00
Bill
11/05/2017
112017-120317
Michelle Wolffe
Michelle Wolffe 11/20/17 - 12/03/17 21 Hours
Adopt a Ranger
Accounts Payable
462.00
29,462.00
Bill
11/28/2017
110617-111917
Michelle Wolffe
M.Wolffe 11/06/17 - 11/19/17 30 Hours
Adopt a Ranger
Accounts Payable
660.00
30,122.00
Bill
11/28/2017
102317-110517
Michelle Wolffe
M.Wolffe 10/23/17 - 11/05/17 23 Hours
Adopt a Ranger
Accounts Payable
506.00
30,628.00
Bill
12/17/2017
121717
Michelle Wolffe
Michelle Wolffe 12/4/17 - 12/17/17 16 Hours
Adopt a Ranger
Accounts Payable
352.00
30,980.00
Bill
12/31/2017
123117
Michelle Wolffe
Michelle Wolffe 12/18/17 - 12/31/17 8 Hours
Adopt a Ranger
Accounts Payable
176.00
31,156.00
Total Outside Contract Services
31,156.00
31,156.00
Contract Services - Other
Bill
05/31/2017
053117
Jordon Duvall
66 Hours @ $22
Adopt a Ranger
Accounts Payable
1,452.00
1,452.00
Total Contract Services - Other
1,452.00
1,452.00
Total Contract Services
32,608.00
32,608.00
Facilities and Equipment
Rent, Parking, Utilities
Bill
02/20/2017
meeting room
Town of Minturn
meeting room for AAT Training
Accounts Payable
50.00
50.00
Total Rent, Parking, Utilities
50.00
50.00
Facilities and Equipment- Other
Bill
04/25/2017
gravel
Schaeffer Hyde
gravel for AAT Shed
Accounts Payable
50.00
50.00
Total Facilities and Equipment - Other
50.00
50.00
Total Facilities and Equipment
100.00
100.00
Operations
Books, Subscriptions, Reference
Check
07/17/2017
Google
Google storage
WMBA Checking
1.99
1.99
Check
08/08/2017
Google
Google 15gig
WMBA Checking
19.99
21.98
Total Books, Subscriptions, Reference
21.98
21.98
Printing and Copying
Check
03/02/2017
VistaPrint
Vista Print
Adopt a Ranger
WMBA Checking
44.83
44.83
Bill
06/02/2017
175235
Rocky Mountain Reprographics
Adopt a trail signage
Adopt a Ranger
Accounts Payable
26.45
71.28
Bill
06/18/2017
175098
Rocky Mountain Reprographics
Adopt a Trail Signage
Adopt a Ranger
Accounts Payable
67.21
138.49
Page 9 of 11
November 6, 2018 - Page 189 of 469
8:45 AM
01/11/18
Accrual Basis
Detail - All
A i, n nrn
T •e
Date
Num
Name
Memo
Class
Clr
Slit
Amount
Balance
Bill
07/07/2017
175311
Rocky Mountain Reprographics
Waming Trail work signs
Adopt a Ranger
Accounts Payable
177.55
316.04
Bill
10/03/2017
100217
Rocky Mountain Reprographics
Rocky Mtn Reprographics
Adopt a Ranger
Accounts Payable
245.13
561.17
Total Printing and Copying
561.17
561.17
Supplies
Check
05/04/2017
CC
Walmart
Camera charger & chip - Adopt a trail
Adopt a Ranger
WMBA Checking
234.30
234.30
Check
05/04/2017
cc
Walmart
Adopt a trail First aid kit, supplies
Adopt a Ranger
WMBA Checking
111.63
345.93
Check
05/05/2017
cc
Home Depot
Adopt a trail 4x4 posts, drill, bits, driver
Adopt a Ranger
WMBA Checking
759.16
1,105.09
Bill
06/18/2017
AAT
Michelle Wolffe
AAT Supplies
Adopt a Ranger
Accounts Payable
118.33
1,223.42
Check
08/08/2017
Walmart
mist supplies
Adopt a Ranger
WMBA Checking
163.57
1,386.99
Bill
08/09/2017
10985-1
Say No More! Promotions
Adopt A Trail Hats 115
Adopt a Ranger
Accounts Payable
992.75
2,379.74
Bill
10/03/2017
Vail Brewing Company
End of Season supplies
Adopt a Ranger
Accounts Payable
100.00
2,479.74
Bill
12/05/2017
Reims
Michelle Wolffe
Adopt a Trail supplies reim
Adopt a Ranger
Accounts Payable
192.65
2,672.39
Total Supplies
2,672.39
2,672.39
Tools
Bill
02/20/2017
Tool box
The Kind Bikes and Skis
Tool box for Berry Creek
Accounts Payable
500.00
500.00
Check
04/10/2017
Construction Gear.com
Adopt a Trail Hard Hats - Custom
Adopt a Ranger
VVMBA Checking
263.28
763.28
Check
04/10/2017
Shell Oil
Move Adopt a Trail Shed
Adopt a Ranger
WMBA Checking
200.00
963.28
Bill
05/05/2017
191
Tools for Trails
9 pulaski, 5 McCleod, 8 shovels, 15 pocket boys
Adopt a Ranger
Accounts Payable
1,914.06
2,877.34
Bill
05/31/2017
Tool Box
Michelle Wolffe
65 Inch Tool Box
Adopt a Ranger
Accounts Payable
350.00
3,227.34
Check
06/29/2017
CC
ARMYNAVY.COM - Canvass bag for hard hats
Adopt a Ranger
WMBA Checking
77.97
3,305.31
Check
07/31/2017
VISA
Trail Services - 8 Pick Mattocks
Adopt a Ranger
WMBA Checking
397.17
3,702.48
Check
10/03/2017
1104
Kate DeMorest
Bench Vise reim
Adopt a Ranger
WMBA Checking
90.60
3,793.08
Total Tools
3,793.08
3,793.08
Total Operations
7,048.62
7,048.62
Other Types of Expenses
Insurance - Liability, D and 0
Check
03/17/2017
Pachner & Associates
DM/ Pachner & Assoc
WMBA Checking
606.00
606.00
Bill
06/18/2017
21760
Pachner & Associates
General Liability #SRPGP-101-0716 6/14/17 - 6/14/18
Accounts Payable
568.00
1,174.00
Bill
08/09/2017
21761
Pachner & Associates
Group Accident & Health Policy #US525106
Accounts Payable
245.00
1,419.00
Total Insurance - Liability, D and 0
1,419.00
1,419.00
Other Costs
Check
09/05/2017
Club Apparel LLC - Bike Jerseys
WMBA Checking
794.72
794.72
Total Other Costs
794.72
794.72
Total Other Types of Expenses
2,213.72
2,213.72
Trail Construction/Maintenance
Bill
05/05/2017
SO17712417
Utah Correctional Industries
Adopt a Trail Signage
Adopt a Ranger
Accounts Payable
118.32
118.32
Check
07/17/2017
VISA1
Utah Correctional Industries
Signage - Trail Work Waming sign
Adopt a Ranger
WMBA Checking
33.34
151.66
Total Trail Construction/Maintenance
151.66
151.66
Travel and Meetings
Conference, Convention, Meeting
Check
05/04/2017
Eagle County
Room Rental
WMBA Checking
50.00
50.00
Deposit
05/09/2017
Room rental reim
WMBA Checking
-50.00
0.00
Bill
08/24/2017
100717
Walking Mountains
Adopt a Trail End of Season Party Location
Adopt a Ranger
Accounts Payable
50.00
50.00
Check
10/02/2017
Northside - IMBA meeting
WMBA Checking
85.32
135.32
Check
10/03/2017
cc
Minturn Lunch IMBA ride center
WMBA Checking
108.00
243.32
Total Conference, Convention, Meeting
243.32
243.32
Total Travel and Meetings
243.32
243.32
Website
Bill
02/09/2017
1549
Blizzard Press
Accounts Payable
270.00
270.00
Check
04/07/2017
EFT
Flywheel
Website
WMBA Checking
165.00
435.00
Page 10 of 11
November 6, 2018 - Page 190 of 469
8:45 AM
01/11/18
Accrual Basis
Detail - All
A i. n e r Ai
Type
Date
Num
Name
Memo
Class
Clr
Split
Amount
Balance
Total Website
435.00
435.00
Total Expense
42,849.31
42,849.31
Net Ordinary Income
41,138.96
41,138.96
Net Income 1 1
41,138.96
41,138.96
Page 11 of 11
November 6, 2018 - Page 191 of 469
8/22/2018
Eagle River Youth Coalition (ERYC) Curtis
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Eagle River Youth Coalition (ERYC)
First Name of Contact Person : Mikayla
Last Name of Contact Person : Curtis
E-mail Address : mcurtis@eagleyouth.org
Mailing Address : PO Box 4613
City : Edwards
State : US -00
Zip : 81632
November 6, 2018 - Pa0 192 0
8/22/2018
Telephone Number : 9709499250
Members and Titles of your Governing Board : Kristin Grems, President Jennifer Coulson, Vice President
Thomas Pohl, Treasurer Korrine Winstead, Secretary
Organization Mission Statement : The mission of the Eagle River Youth Coalition is to collaborate with Eagle
River youth -serving organizations to assess prevention needs, coordinate substance abuse reduction efforts, and
build capacity through strategic plans, programs and policies around the issues facing young people.
Organization fiscal year-end: : 2017-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $2,500
Who currently funds your organization? : The Eagle River Youth Coalition is currently receives funds from
SAMHSA Drug Free Communities, CO Office of Behavioral Health, Eagle County, Towns of Gypsum, Eagle, Avon,
Vail Valley Cares, United Way of Eagle River Valley, Kaiser Permanente, Office of District Attorney 5th Judicial
District, Climax Molybdenum, Slifer Smith & Frampton Foundation, East West Destination Hospitality, Alpine Bank,
US Bank Foundation, Vail Resorts EpicPromise, FirstBank, Eagle River Foundation, and The Colorado Trust.
How will the contribution be used? : The contribution will be used to support programs and services provided to
residents of Vail and for youth within the Town of Vail, including in -school prevention education, Youth Leaders
Council facilitation, family education, youth alternative activities, and facilitation of the Youth Master Plan. ERYC
works with local schools, beginning in elementary and all the way through high school, to provide life skills and
prevention education to support youth making healthy decisions in life. These programs teach youth how to
understand healthy decision making, integrate resiliency skills, teach ways to stand up to peer pressure, and
encourage healthy behaviors and activities. The Youth Leaders Council is comprised of youth from all high schools
who represent their peers and serve as an advisory council for the entire community. ERYC ensures diverse voices
and perspectives are represented on the Youth Leaders Council in order to have a rich understanding of what youth
in the community are facing. These youth leaders identify key areas they want to address and meet with local
decision -makers to advise on what services and supports youth would benefit from most. Last year's focus areas
included mental health, substance abuse, and connecting more youth with positive activities. Family education
through the Eat Chat Parent series and Families in Action program provide youth and parents with tools and
information to support them through challenges they may face. The Eat Chat Parent series gives families an
opportunity to hear from local experts and discuss issues they may be facing. It allows families to be informed about
tough topics that they can discuss at home and create common expectation and understanding about how to make
healthy decisions. The Families in Action six -session series allows families to learn communication skills and
establish common expectations that enrich their family relationships and gives them an opportunity to create
stronger bonds. The series is designed for families to learn skills together, practice them at home between each
session and build off their progress each week. ERYC believes that when families learn information and skills
together, they are much more likely to shift positively the way they relate as a family. Parents and strong family
bonds are one of the first lines of preventing unhealthy behaviors and are one of the strongest protective factors we
as a community can promote for our youth. ERYC works with local law enforcement, youth, educators, recreation
professionals, and event producers to create safe spaces for youth to be during times when high youth substance
consumption has occurred. Events have occurred following homecoming, graduation, during free concerts and
around prom to provide a space for youth that is substance free and where they feel safe and free from negative
peer pressure. Lastly, ERYC is facilitating a youth master plan process to bring all youth serving organizations, local
November 6, 2018 - Pa§@ 193 0
8/22/2018
governments, businesses, youth and parents together under one common vision for meeting the needs of youth in
our community. Through this process, we have been collecting and reviewing local youth behavior data, analyzing
current programs and services, identifying priority youth needs, and identifying gaps in current supports for local
youth. All of this work will be integrated into a community data dashboard with strategy maps and indicators so that
the youth serving community can see where we are excelling in serving youth and where we can pool our
resources and efforts better to address youth needs. The goal of the Youth Master Plan is to ensure that all youth in
the Eagle River Valley are afforded the same supports and opportunities to pursue healthy and fulfilling lives.
Through all services provided by the Eagle River Youth Coalition, we are working to instill positive healthy decision-
making in youth, educate families and support stronger communication and bonds, ensure the youth voice is a part
of key decisions made about youth, create safe spaces for youth to maintain healthy behaviors, and support
stronger coordination, and shared outcomes and resources amongst the youth serving community. All of our efforts
are valley -wide inclusive of offerings within the Town of Vail and for youth who reside in Vail and attend local
schools.
How does your request support item 1C of the Contribution Policy (See above) : The Eagle River Youth
Coalition is committed to supporting the healthy development of youth in Vail and the Eagle River Valley, and
helping to make it a healthy community for youth to grow up in. All of our efforts are designed to promote positive,
healthy behaviors, and to address priority youth needs. Our family education enables families to receive accurate
and timely information to have enriched conversations at home and create stronger familial bonds that support
overall youth development. Life skills and prevention education in -school gives youth tools to make healthy choices
and overcome negative peer pressure. Lastly, ERYC's role in enhancing community collaboration and mobilizing
resources and partnerships, ensures that the community is working together in the best manner possible to support
the healthy development of youth. These efforts support the overall town mission of creating a premiere and vibrant
community full of opportunities for all its residents.
Please Upload Organization Balance Sheet : ERYC Bal Sheet 1.1.18.pdf
Please Upload Organization Income Statement : ERYCPandL2017 .pdf
Linked Form : mcurtis@eagleyouth.org
Submission Date :
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6770279
Last change : 2018-06-29T05:34:46+0000
November 6, 2018 - Pa§@ 194 0
Eagle River Youth Coalition, Inc.
Balance Sheet
As of January 1, 2018
ASSETS
Current Assets
Checking/Savings
1000 • Cash in Checking - Alpine
1001 • Checking- 1st Bank 7858
1001.15 • Unspent Integreat - Restricted
1001 • Checking- lst Bank 7858 - Other
Total 1001 • Checking- 1st Bank 7858
1040 • Board Designated Reserve
1100 • Paypal
Jan 1, 18
7, 311.34
30,636.62
253,712.42
284,349.04
140,209.43
146.10
Total Checking/Savings 432,015.91
Accounts Receivable
1201 • Accounts Receivable 53,098.88
Total Accounts Receivable 53,098.88
Other Current Assets
1300 • Security Deposit Paid 1,200.00
Total Other Current Assets 1,200.00
Total Current Assets 486,314.79
Fixed Assets
1200 • Computer Equipment
1202 • Accumulated Depreciation
1,773.03
-925.48
Total Fixed Assets 847.55
TOTAL ASSETS 487,162.34
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 • Accounts Payable
-2,586.93
Total Accounts Payable -2,586.93
Other Current Liabilities
2100 • Payroll Liabilities
2103 • Health Insurance Liability
Total 2100 • Payroll Liabilities
2110 • Direct Deposit Liabilities
2200 • Payroll Taxes
2200.1 • FICA Tax Payable
2200.2 • Federal Withheld Payable
2200.3 • State Withheld Payable
2200.6 • SUTA Liabilities
Total 2200 • Payroll Taxes
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
3900 • Retained Earnings
Net Income
-1,699.68
-1,699.68
-11,028.05
1,935.42
2,209.00
3,997.00
598.92
8,740.34
-3,987.39
-6,574.32
-6,574.32
495, 361.66
-1,625.00
Total Equity 493,736.66
Page 1
November 6, 2018 - Page 195 c
Eagle River Youth Coalition, Inc.
Balance Sheet
As of January 1, 2018
Jan 1,18
TOTAL LIABILITIES & EQUITY 487,162.34
Page 2
November 6, 2018 - Page 196 0
Eagle River Youth Coalition, Inc.
Profit & Loss
January through December 2017
Accrual Basis
Jan - Dec 17
Ordinary Income/Expense
Income
4000 • Grants/Foundations 50,402.81
4001 • Fees for Services 1,118.00
4100 • Individual Donations 10,443.02
4105 • Earned InteGreat Income- Unrest 21,013.14
4110 • Restricted Grant Income
4110.15 • Drug Free Communities (DFC) 134,242.18
4110.18 • LEAF-OBH Income 29,719.11
4110.19 • W/CDOT Income 4,950.00
4110.21 • InteGreat Income
21.11 • Healthy Schools 26,279.88
21.21 • Neighborhood Navigator 34,448.76
21.31 • Summer Food Communities 57,362.91
21.41 • Strategic Initiatives 73,000.00
21.51 • Grants/Foundations 999.40
21.61 • Event Income 7,519.38
4110.21 • InteGreat Income - Other 8,200.00
Total 4110.21 • InteGreat Income 207,810.33
4110.22 • Communities That Care 133,988.85
4110.23 • Respite Project 30,990.00
4110.24 • CMP/10G Income 52,235.92
4110.25 • Daniels Fund 99,809.88
4110.26 • TGYS Income
26.1 • TGYS PA Income 8,323.11
26.2 • TGYS Botbin HS Income 3,037.24
26.3 • TGYS Botvin MS Income 2,063.28
Total 4110.26 • TGYS Income 13,423.63
4110.27 • PDD/LEAF 23,952.63
4110.28 • PYD Income 1,030.28
4110.3 • CO DBH (ADAD) 100,991.53
Total 4110 • Restricted Grant Income 833,144.34
4200 • Corporate/Business Donations 5,170.00
4250 • Organization Memberships 7,800.00
4300 • Special Events
Sponsors 11,800.00
4300 • Special Events - Other 13,922.00
Total 4300 • Special Events 25,722.00
4450 • Shared Employee Reimburse Incom 10,295.09
Page 1 of 3
November 6, 2018 - Page 197 0
4475 • Tenant Reimburse Income
4480 • Other/Project Reimbursement
4500 • Interest Income
4750 • TRIO Pass Through Activity
Total Income
Gross Profit
Expense
5000 • Salaries
5100 • Workers Comp & Payroll Tax
5200 • Benefits
5250 • Contract Labor
5300 • Rent
5350 • Utilities
5600 • Postage
5800 • Professional Fees
5815 • Audit Expense
6000 • Meeting Incentives
6100 • Dues and Subscriptions
6150 • Office Expense
6500 • Insurance
6560 • Payroll Expenses
6700 • Restricted Program Expenses
6730 • 40 Assets Develop Pgm Expense
Total 6700 • Restricted Program Expenses
6800 • General Project Expense
6800.15 • Drug Free Communities Exp (DFC)
6800.18 • LEAF-OBH Expenses
6800.19 • W/CDOt Grant Expenses
6800.21 • InteGreat Expense
21.0 • Admin/Overhead
21.10 • Healthy Schools Project Specifi
21.2 • Co Health Restricted Exp
21.10 • Healthy Schools Project Specifi - Other
Total 21.10 • Healthy Schools Project Specifi
21.11 • Neighborhood Navigator
21.12 • Summer Food Communities Project
21.1 • Kaiser Permanente Restricted Ex
21.12 • Summer Food Communities Project - Other
Total 21.12 • Summer Food Communities Project
21.13 • Strategic Initiatives Project S
21.14 • Special Event
21.3 • Office
Jan - Dec 17
2,071.67
628.03
83.45
2,300.00
970,191.55
970,191.55
414,072.66
36,871.24
44, 371.05
2,370.00
13,820.00
8,864.37
64.00
4,890.75
9,500.00
2,652.92
525.00
9,418.11
4,666.00
313.25
1,193.30
1,193.30
26,493.47
6,666.11
4,844.88
21,631.13
1,295.00
21,486.40
22,781.40
7,988.07
1,262.38
13, 324.91
14,587.29
27,486.35
7,580.68
1,730.69
Page 2 of 3
November 6, 2018 - Page 198 0
21.4. • Communications
21.5 • Professional Development
21.6 • Meeting/Equity Incentives
21.7 • Professional Dev
21.8 • Technology
6800.21 • InteGreat Expense - Other
Total 6800.21 • InteGreat Expense
6800.22 • Communities That Care
6800.23 • Respite Project
6800.24 • CMP/IOG
6800.25 • Daniels Fund Expense
6800.27 • PDD/LEAF Expense
6800.28 • PYD Expense
6800.3 • Co-DBH (ADAD)
6800.4 • TGYS
4.1 • TGYS- Project Alert
4.2 • TGYS-Botvin-HS
4.3 • TGYS-Botvin MS
Total 6800.4 • TGYS
Total 6800 • General Project Expense
6900 • Special Event Expense
7000 • Miscellaneous
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Inkind Donations
Total Other Income
Other Expense
In kind Expense
Total Other Expense
Net Other Income
Jan - Dec 17
1,541.32
211.52
766.13
205.00
300.98
6,698.75
113,509.31
36,220.62
35,990.00
5,412.16
19,877.27
7,507.60
1,706.20
14,175.70
5,193.11
2,081.60
0.00
7,274.71
279,678.03
3,819.64
666.87
837,757.19
132,434.36
332,632.64
332,632.64
332,632.64
332,632.64
0.00
Net Income 132,434.36
Page 3 of 3
November 6, 2018 - Page 199 0
2:03 PM Vail Mountain Rescue Group
06/17/18 Balance Sheet Prev Year Comparison
Accrual Basis
ASSETS
Current Assets
Checking/Savings
1st Bank Checking
Rescue Reserve -1st Bank
As of December 31, 2017
Dec 31, 17
73,689.10
70,594.68
Total Checking/Savings 144,283.78
Total Current Assets 144,283.78
Fixed Assets
Vehicle -ATVs
Accum Depr-Veh-ATVs
Vehicle -ATVs - Other
-42,259.77
42,259.77
Total Vehicle -ATVs 0.00
Vehicle -Snowmobiles
Accum Depr-Vehicle-Snowmobiles
Vehicle -Snowmobiles - Other
-55,908.94
55,908.94
Total Vehicle -Snowmobiles 0.00
Vehicle -Trailers
Accum Depr-Vehicle-Trailers
Vehicle -Trailers - Other
-21,526.00
21,526.00
Total Vehicle -Trailers 0.00
Leasehold Improv -Climbing Wall
Accum depr-Leashold Impr
Leasehold Improv -Climbing Wall - Other
-57,749.00
65,000.00
Total Leasehold Improv -Climbing Wall 7,251.00
Total Fixed Assets 7,251.00
TOTAL ASSETS 151,534.78
LIABILITIES & EQUITY
Equity
Opening Bal Equity 137,478.45
Unrestrict (retained earnings) 990.29
Net Income 13,066.04
Total Equity 151,534.78
TOTAL LIABILITIES & EQUITY 151,534.78
Dec 31, 16 $ Change
60,701.08 12,988.02
70,516.66 78.02
131,217.74 13,066.04
131,217.74 13,066.04
-42,259.77
42,259.77
-52,052.94
52,052.94
-22,051.00
22,051.00
-57,749.00
65,000.00
0.00
0.00
0.00 0.00
-3,856.00
3,856.00
0.00 0.00
525.00
-525.00
0.00 0.00
0.00
0.00
7,251.00 0.00
7,251.00 0.00
138,468.74 13,066.04
137,478.45
137.69
852.60
0.00
852.60
12,213.44
138,468.74 13,066.04
138,468.74 13,066.04
Page 1
November 6, 2018 - Page 200 0
2:03 PM Vail Mountain Rescue Group
06/17/18 Balance Sheet Prev Year Comparison
Accrual Basis
ASSETS
Current Assets
Checking/Savings
1st Bank Checking
Rescue Reserve -1st Bank
As of December 31, 2017
% Change
21.4%
0.1%
Total Checking/Savings 10.0%
Total Current Assets
Fixed Assets
Vehicle -ATVs
Accum Depr-Veh-ATVs
Vehicle -ATVs - Other
Total Vehicle -ATVs
Vehicle -Snowmobiles
Accum Depr-Vehicle-Snowmobiles
Vehicle -Snowmobiles - Other
Total Vehicle -Snowmobiles
Vehicle -Trailers
Accum Depr-Vehicle-Trailers
Vehicle -Trailers - Other
Total Vehicle -Trailers
Leasehold Improv -Climbing Wall
Accum depr-Leashold Impr
Leasehold Improv -Climbing Wall - Other
10.0%
0.0%
0.0%
0.0%
-7.4%
7.4%
2.4%
-2.4%
0.0%
0.0%
0.0%
0.0%
Total Leasehold Improv -Climbing Wall 0.0%
Total Fixed Assets 0.0%
TOTAL ASSETS 9.4%
LIABILITIES & EQUITY
Equity
Opening Bal Equity
Unrestrict (retained earnings)
Net Income
0.0%
619.2%
1,432.5%
Total Equity 9.4%
TOTAL LIABILITIES & EQUITY 9.4%
Page 2
November 6, 2018 - Page 201 0
2:05 PM
06/17/18
Accrual Basis
Vail Mountain Rescue Group
Profit & Loss Prev Year Comparison
January through December 2017
Jan - Dec 17 Jan - Dec 16
Ordinary Income/Expense
Income
Contributed support
Donations
Donations -Restricted 28,000.00 1,600.00
Donations - Other 90,639.96 71,654.07
Total Donations
118,639.96 73,254.07
Fundraising
Fundraising -Restricted 0.00 800.00
Fundraising - Other 0.00 5,698.00
Total Fundraising 0.00 6,498.00
Grants
Grants -Restricted 19,863.00 22,918.00
Grants - Other 14,250.00 8,700.00
Total Grants
Total Contributed support
Earned revenues
Interest-savings/short-term inv
Stores Sales
34,113.00 31,618.00
152,752.96 111,370.07
78.02 65.97
2,690.00 90.00
Total Earned revenues 2,768.02 155.97
Total Income 155,520.98 111,526.04
Gross Profit 155,520.98 111,526.04
Expense
Depreciation Exp 0.00 12,647.32
Donations 0.00 25,500.00
Business expenses
Administration Exp
Bank Service Charge -303.24 115.34
Building Repair & Maint 1,401.37 1,907.39
Dues 269.00 20.00
Insurance 6,323.28 6,147.66
MRA -Dues 0.00 690.00
Office Supplies
Postage/PO Box Exp 209.00 98.00
Office Supplies - Other 227.95 897.02
Total Office Supplies 436.95 995.02
PSAR-Public Education 729.63 277.41
Store Exp 1,018.04 6,620.60
Total Administration Exp
Operation Exp
CSRB 75.00 75.00
Equipment 16,021.13 21,897.52
Mission Exp 170.03 1,351.95
MRA Exp
MRA -Honor Guard 931.32 1,330.00
MRA -Travel 2,577.55 2,574.80
9,875.03 16,773.42
Total MRA Exp
Training Exp
New Member Training 12.58 142.04
Training -External 13,921.85 3,487.22
Training -Internal 1,651.40 671.38
Accredidation Exp 0.00 4,452.15
3,508.87 3,904.80
Total Training Exp 15,585.83 8,752.79
Logistic Exp
Communication Exp 68,941.10 739.92
Page 1
November 6, 2018 - Page 202 0
2:05 PM
06/17/18
Accrual Basis
Vail Mountain Rescue Group
Profit & Loss Prev Year Comparison
January through December 2017
Vehicle Exp
Vehicles -Truck & Trailer Exp
Vehicles -Title & Registration
Vehicles -Snowmobile Exp
Vehicles -Fuel Exp
Vehicles -ATV Exp
Total Vehicle Exp
Total Logistic Exp
Total Operation Exp
Total Business expenses
Grant & contract expense
Fund Raising Exp
Total Grant & contract expense
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Sale of Equipment
Total Other Income
Jan - Dec 17 Jan - Dec 16
2, 703.35
185.85
25,644.70
658.01
2,086.04
1,999.34
135.55
1,505.61
589.37
20,561.50
31,277.95 24,791.37
100,219.05 25,531.29
135,579.91 61,513.35
145,454.94 78,286.77
0.00 489.35
0.00 489.35
145,454.94 116,923.44
10,066.04 -5,397.40
3,000.00 6,250.00
3,000.00 6,250.00
Net Other Income 3,000.00 6,250.00
Net Income 13,066.04 852.60
Page 2
November 6, 2018 - Page 203 0
2:05 PM
06/17/18
Accrual Basis
Vail Mountain Rescue Group
Profit & Loss Prev Year Comparison
January through December 2017
$ Change % Change
Ordinary Income/Expense
Income
Contributed support
Donations
Donations -Restricted 26,400.00 1,650.0%
Donations - Other 18,985.89 26.5%
Total Donations
45,385.89 62.0%
Fundraising
Fundraising -Restricted -800.00 -100.0%
Fundraising - Other -5,698.00 -100.0%
Total Fundraising -6,498.00 -100.0%
Grants
Grants -Restricted -3,055.00 -13.3%
Grants - Other 5,550.00 63.8%
Total Grants
Total Contributed support
Earned revenues
Interest-savings/short-term inv
Stores Sales
2,495.00 7.9%
41,382.89 37.2%
12.05 18.3%
2,600.00 2,888.9%
Total Earned revenues 2,612.05 1,674.7%
Total Income 43,994.94 39.5%
Gross Profit 43,994.94 39.5%
Expense
Depreciation Exp -12,647.32 -100.0%
Donations -25,500.00 -100.0%
Business expenses
Administration Exp
Bank Service Charge -418.58 -362.9%
Building Repair & Maint -506.02 -26.5%
Dues 249.00 1,245.0%
Insurance 175.62 2.9%
MRA -Dues -690.00 -100.0%
Office Supplies
Postage/PO Box Exp 111.00 113.3%
Office Supplies - Other -669.07 -74.6%
Total Office Supplies -558.07 -56.1%
PSAR-Public Education 452.22 163.0%
Store Exp -5,602.56 -84.6%
Total Administration Exp -6,898.39 -41.1%
Operation Exp
CSRB 0.00 0.0%
Equipment -5,876.39 -26.8%
Mission Exp -1,181.92 -87.4%
MRA Exp
MRA -Honor Guard -398.68 -30.0%
MRA -Travel 2.75 0.1%
Total MRA Exp -395.93
Training Exp
New Member Training -129.46 -91.1%
Training -External 10,434.63 299.2%
Training -Internal 980.02 146.0%
Accredidation Exp -4,452.15 -100.0%
-10.1%
Total Training Exp 6,833.04 78.1%
Logistic Exp
Communication Exp 68,201.18 9,217.4%
Page 3
November 6, 2018 - Page 204 0
2:05 PM
06/17/18
Accrual Basis
Vail Mountain Rescue Group
Profit & Loss Prev Year Comparison
January through December 2017
Vehicle Exp
Vehicles -Truck & Trailer Exp
Vehicles -Title & Registration
Vehicles -Snowmobile Exp
Vehicles -Fuel Exp
Vehicles -ATV Exp
Total Vehicle Exp
$ Change % Change
704.01
50.30
24,139.09
68.64
-18,475.46
35.2%
37.1%
1,603.3%
11.7%
-89.9%
6,486.58 26.2%
Total Logistic Exp 74,687.76 292.5%
Total Operation Exp 74,066.56 120.4%
Total Business expenses
Grant & contract expense
Fund Raising Exp
Total Grant & contract expense
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Sale of Equipment
Total Other Income
67,168.17 85.8%
-489.35 -100.0%
-489.35 -100.0%
28,531.50 24.4%
15,463.44 286.5%
-3,250.00 -52.0%
-3,250.00 -52.0%
Net Other Income -3,250.00 -52.0%
Net Income 12,213.44 1,432.5%
Page 4
November 6, 2018 - Page 205 0
8/24/2018
Friends of Mountain Rescue (FMR) in support of Vail Mountain
Rescue Group (VMRG) Lukes
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Friends of Mountain Rescue (FMR) in support of Vail Mountain Rescue Group (VMRG)
First Name of Contact Person : Edward
Last Name of Contact Person : Lukes
E-mail Address : ed@vailmountainrescue.org
Mailing Address : PO Box 1094
City : Edwards
State : US -00
November 6, 2018 - Pa0 206 c
8/24/2018
Zip : 81632
Telephone Number : 9704709075
Members and Titles of your Governing Board : Vail Mountain Rescue Group Team Members: Tom Howard
President of Board Dan Smith Vice President, Secretary of Board, Sean McGinley Treasurer Rev. Scott K. Beebe
Membership Director for VMRG Independent Directors: Dr Reg Franciose MD Surgeon at Vail Valley Medical
Center. Jim Frein Investment Management Director Edward Lukes Fund Raising Director
Organization Mission Statement : Friends of Mountain Rescue was established to raise and manage money to
ensure that VMRG has the resources to maintain a highly trained and equipped search and rescue function. Vail
Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public
education on backcountry safety. The group is responsible for all search and rescue operations in the
unincorporated areas of Eagle County
Organization fiscal year-end: : 2018-06-12
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $23,500
Who currently funds your organization? : Funding comes from donations and in-kind assistance. Donations
come from many organizations including businesses and governments in addition to many individuals and
foundations. A detailed list is available if requested. Significant In -Kind donations come from Eagle County Sheriff
Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS). There is no charge
to those who are rescued. All costs are covered by the fundraising efforts of FMR and VMRG. It is universally
believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is
consistent with the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member.
Many persons rescued do make donations to support VMRG moving forward. Insignificant funding comes from
State fishing and hunting licenses or CORSAR card purchases. Those revenues are allocated to county sheriffs for
extraordinary search and rescue costs, not for regular operating expenses.
How will the contribution be used? : Funding will be used to fund two courses in 2019. If awarded funding for
training, VMRG will be able to make plans and commit to training companies for 2019. This request is for two
training events: - Technical Ropework costing $16,000 - Waterfall Ice Climbing and Rescue costing $7,500
Technical Ropework training will apply to 18 VMRG team members. This training involves the following: Rigging for
Rescue teaches a technical ropework seminar that is known for its focus on apply-ing the critical thinking and
systems analysis skills required to competently incorporate rope -work and rigging into effective rescue systems.
Emphasis is on encouraging participants to become knowledgeable in the concepts and principles of rigging
techniques rather than learn-ing merely by rote. Strong emphasis is placed on team leader development through
exercis-es/scenarios designed to broaden scene size -up and team briefing skills relative to rope rescue as well as
practical hands-on field sessions. Waterfall Ice Climbing and Rescue training will be provided to 4 VMRG team
members. It involves: This is specialized training focusing on techniques and subtleties of ice climbing and waterfall
ice rescue practices. Content includes ice climbing technique refinement, pick -offs, companion rescue, terrain
evaluation, team movement on ice and much more. Training will take place in Ouray, Colorado, which is one of the
world's premier ice climbing destinations. Ouray is home to the Ouray Ice Park and is an ideal location for this
workshop.
November 6, 2018 - Pap 207 0
8/24/2018
How does your request support item 1C of the Contribution Policy (See above) : VMRG's search and rescue
capability meets the Town of Vail's mission of providing citizens and guests with exceptional services and an
abundance of recreational opportunities. VMRG has needed its skills in Ropework on many occasions near Vail.
This has included assisting the Fire Department with auto/truck accident victims where vehicles have fallen over the
edge of 1-70 by as much as 100 feet. VMRG has also performed rescue missions at the Vail ice climbing location.
Please Upload Organization Balance Sheet : VMRG Bal Sheet Dec 31.2017.pdf
Please Upload Organization Income Statement : VMRG Income Statement.Dec.31.2017.pdf
Linked Form : ed@vailmountainrescue.org
Submission Date : 2018-06-24
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6190905
Last change : 2018-06-24T23:33:51+0000
November 6, 2018 - Pa0 208 0
8/24/2018
RED SANDSTONE ELEMENTARY Kyle
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : RED SANDSTONE ELEMENTARY
First Name of Contact Person : Angie
Last Name of Contact Person : Kyle
E-mail Address : angela.kyle@eagleschools.net
Mailing Address : 551 NORTH FRONTAGE RD
City : VAIL
State : US -CO
Zip : 81657
November 6, 2018 - Pa66 209 0
8/24/2018
Telephone Number : 9703282910
Members and Titles of your Governing Board : Marcie Laidman, RSES Principal Dr. Carlos Ramirez,
Superintendent
Organization Mission Statement : Red Sandstone Elementary School is a collaborative learning community
inspiring excellence for all. The Red Sandstone PTO works to support the mission and community of Red
Sandstone Elementary School. We are committed to all students: Respecting themselves, their community, and
their world. Succeeding in academic achievement and citizenship. Excelling to new levels each day. Solving
problems for themselves, their community, and their world. The Red Sandstone Elementary School PTO provides
assistance to teachers in classroom settings, raises funds for supplemental educational materials and experiences,
supports school and family social interaction, and provides a non -biased forum for sharing information on issues
that impact our children.
Organization fiscal year-end: : 2019-06-30
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $20,000
Who currently funds your organization? : Eagle County Schools General Fund & RSES PTO Organization
How will the contribution be used? : Red Sandstone Elementary School (RSES) is requesting $20,000 from the
Town of Vail to purchase additional kits, annual programing fees, and technology for our STEM Lab supported by
the Project Lead the Way PLTW) at the school. A detailed budget is provided. PROJECT LEAD THE WAY: "Our
programs inspire students to question what's possible and prepare them for long-term success. PLTW students
engage in hands-on activities, projects, and problems that are reflective of real-world challenges. This compelling,
real-world approach empowers students to learn essential, in -demand skills validated by the world's leading
companies, while also providing an invaluable connection between what students are learning in the classroom
today and how it applies to the paths they'll take in the future." Source: https://www.pltw.org/our-programs PLTW
"Launch" Program (K-5): "Your K-5 students already have the qualities of great designers and innovators. What
PLTW Launch does is tap into their exploratory nature, engage them in learning that feels like play, and encourage
them to keep discovering — now and for years to come. PLTW Launch's 24 interdisciplinary modules bring learning
to life. The program empowers students to adopt a design -thinking mindset through compelling activities, projects,
and problems that build upon each other and relate to the world around them. And as students engage in hands-on
activities in computer science, engineering, and biomedical science, they become creative, collaborative problem
solvers ready to take on any challenge. Each PLTW Launch module engages students in cross -disciplinary
activities that spark a lifelong love of learning and build knowledge and skills in areas including computer science,
engineering, and biomedical science. In addition, each module empowers students to develop essential skills such
as problem solving, critical and creative thinking, communication, collaboration, and perseverance." Source:
https://www.pltw.org/our-programs/pltw-launch The STEM Lab impacts 200 children ages 5 to 11 by integrating
technology and engineering into their everyday learning process and creating a media rich school (in line with the
ECSD strategic plan). The vision of the Eagle County School District is to create "Global Ready Graduates".
Supporting our STEM Lab with the necessities of programs and equipment at Red Sandstone Elementary school
aligns with this vision and will address the goals laid out in the technology pathway of the ECSD Strategic plan. In
addition, this project aligns with set of global ready skills (inspired by the work of Tony Wagner) our school district
has introduced to accomplish the vision. Last year the TOV graciously provided Red Sandstone elementary school
with a grant to purchase different types of equipment and materials for our STEM lab. The grant enabled Red
November 6, 2018 - Pa§6 210 0
8/24/2018
Sandstone to start down the path of adopting Project Lead the Way. Using the funding from the grant, we were able
to purchase two of the four modules for each grade level. Red Sandstone's PTO supported this project as well by
purchasing 20 full size (pads to use with the kits that require a technology component. 1. 5th graders who designed
robot cars and raced them using ipads. 2. After reading How to Catch an Elf, our second graders, created a trap to
catch the troublesome elf that has been hanging out in our classrooms. They first made a design and listed
materials they would need to build the trap. Using the design as a guide they built their traps. 3. Second graders
became scientists and conducted an experiment to see if a pumpkin would sink or float. After exploring with a
variety of objects, we concluded that those that contained air or were less dense than water would float. 4. Third
graders worked collaboratively to create an interwoven suspension bridge out of 18 wooden sticks. This project also
offers a unique opportunity for partnership. Through a recent school fundraiser our PTO raised funds to assist in the
purchase of 20 iPads needed to support STEM Lab. Both the Walking Mountains Science Center `Girls in Science
Program' and Vail Rec Schools out and Camp Vail have been able to utilize this space. Should our request be
approved by the Town of Vail we would be able to complete purchasing the kits for the Project Lead the Way
Program (PLTW), Teacher training for PLTW and purchase additional technology for the space, once the funding is
in place. This project is proving to be an opportunity to distinguish and differentiate RSES and Vail from other
elementary schools and is helping to promote a vibrant local community.
How does your request support item 1C of the Contribution Policy (See above) : A high achieving school is
always an attractive selling point for a community. Red Sandstone Elementary is proud to report our academic
achievement, especially in the areas of math and science, are outpacing the district and state averages. Red
Sandstone's science 2017 PARCC (a nationally normed test) scores soared to a 62% for students meeting or
exceeding the benchmark. The average science score for meeting or exceeding at the state level was 35% and the
average for Eagle County was 37%. In math there is a similar trend; Red Sandstone averaged 50% in the meet or
exceed category whereas the state averaged a 36% and Eagle County schools averaged 27%. These scores in the
area of math and science directly relate to the work we have been achieving in the STEM lab. With the Town of
Vail's continued support of our STEM lab, Red Sandstone is more likely to attract and retain new families who are
moving into the new Solar Vail and Chamonix housing developments, as well as families from down valley. This
request supports the town mission as Red Sandstone Elementary is Vail's community school and it is the glue that
holds many families in Vail. Supporting Red Sandstone Elementary is supporting the Vail community. Red
Sandstone is a community treasure and we appreciate your consideration for funding. Red Sandstone Elementary
School offers a major benefit and is critical to the future health of our community. A vibrant, well achieving school is
the lifeblood of a thriving community and will insure that families will continue to prosper in Vail. Strengthening and
enriching Red Sandstone Elementary School will provide the citizens of Vail with an exceptional service in the form
of a top community school. This request is also in line with the community goals outlined in the 2015-2017 Vail
Town Council Action Plan, specifically, the community goal to support "educational enrichments with Red
Sandstone Elementary School".
Please Upload Organization Balance Sheet : Eagle County Schools 2017 CAFR- FINAL.pdf
Please Upload Organization Income Statement : Eagle County Schools 2017 CAFR- FINAL.pdf
Linked Form : angela.kyle@eagleschools.net
Submission Date : 2018-06-11
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6189186
Last change : 2018-06-14T18:14:13+0000
November 6, 2018 - Pa§6 211 0
46.
Eagle County School District RESOJ
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
•
VII "IF
-17
1'
For the Fiscal Year ENDED JUNE 30, 2017
948 Chambers Avenue, POB 740
Eagle, CO 81631 [ (970) 328-6327
www,eagleschoals.net
face book.camleagle.schoals
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EAGLE COUNTY SCHOOLS
November 6, 2018 - Page 212 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOL DISTRICT RE50J
COMPREHENSIVE ANNUAL FINANCIAL REPORT
For the Fiscal Year Ended June 30, 2017
County of Eagle
State of Colorado
Jason Glass, Ed. D.
Superintendent
Prepared by:
Business Services
Sandra Mutchler, CPA
Chief Operating Officer
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
For the fiscal year ended June 30, 2017
TABLE OF CONTENTS
INTRODUCTORY SECTION
Letter of Transmittal 1
Principal Officials 9
Organization Chart 10
GFOA Certificate of Excellence in Financial Reporting 11
ASBO Certificate of Excellence in Financial Reporting 12
FINANCIAL SECTION
Independent Auditors' Report 14
Management's Discussion and Analysis 16
Basic Financial Statements
Statement of Net Position 35
Statement of Activities 36
Balance Sheet — Governmental Funds 38
Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position39
Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 40
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of
Governmental Funds to the Statement of Activities 41
Statement of Net Position — Proprietary Fund 42
Statement of Revenues, Expenses and Changes in Net Position — Proprietary Fund 43
Statement of Cash Flows — Proprietary Fund 44
Statement of Fiduciary Assets and Liabilities — Agency Fund 45
Notes to Financial Statements 46
Required Supplementary Information
Schedule of Proportionate Share of the Net Pension Liability and Contributions 70
Budgetary Comparison Schedule — General Fund 71
Notes to Required Supplementary Information 72
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EAGLE COUNTY SCHOOLS
Combining and Individual Fund Financial Statements and Schedules
Combining Balance Sheet — Nonmajor Governmental Funds 75
Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor
Governmental Funds 76
Budgetary Comparison Schedule — Nutrition Services Fund 77
Budgetary Comparison Schedule — Government Designated -Purpose Grants Fund 78
Budgetary Comparison Schedule — Transportation Fund 79
Budgetary Comparison Schedule — Bond Redemption Fund 80
Budgetary Comparison Schedule — Building Fund 81
Budgetary Comparison Schedule — Capital Reserve Fund 82
Budgetary Comparison Schedule — District Housing Fund 83
Statement of Changes in Assets and Liabilities — Agency Fund 84
STATISTICAL SECTION
Financial Trends
Net Position by Component 88
Changes in Net Position 90
Fund Balances, Governmental Funds 94
Changes in Fund Balances, Governmental Funds 96
Revenue Capacity
Assessed Value and Actual Value of Taxable Property 98
Direct and Overlapping Property Tax Rates 100
Principal Property Tax Payers 102
Property Tax Levies and Collections 103
Debt Capacity
Legal Debt Margin Information 104
Ratio of Outstanding Debt by Type 106
Ratio of General Bonded Debt Outstanding 107
Direct and Overlapping Governmental Activities Debt 108
Demographic and Economic Information
Demographic and Economic Statistics 109
Principal Employers 110
Operating Information
Operating Statistics 111
District Employees — Full Time Equivalents 112
Student Enrollment — Full Time Equivalents 113
Schedule of Insurance 114
Facility Statistics 115
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EAGLE COUNTY SCHOOLS
COMPLIANCE SECTION
Single Audit
Independent Auditors' Report on Internal Control over Financial Reporting and On
Compliance and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards 119
Independent Auditors' Report on Compliance for Each Major Federal Program, Internal
Control Over Compliance, and the Schedule of Expenditures of Federal Awards Required by
the Uniform Guidance 121
Schedule of Findings and Questioned Costs 123
Schedule of Expenditures of Federal Awards 124
Notes to Schedule of Expenditures of Federal Awards 125
State Compliance
Auditors Integrity Report 127
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EAGLE COUNTY SCHOOLS
Sandra Mutchler, C.P.A.
Chief Operating Officer
sandra.mutchler@eagleschools.net
February 9, 2018
Members of the Eagle County Schools Community
Members of the Board of Education
Dr. Jason Glass, Superintendent of Schools
Eagle County School District RE50J
Eagle Colorado
It is our pleasure to submit the Comprehensive Annual Financial Report of the Eagle County Schools for
the fiscal year ended June 30, 2017.
State law requires that all local governments publish within six months of the close of each fiscal year a
complete set of financial statements presented in conformity with generally accepted accounting principles
and audited in accordance with generally accepted auditing standards by a firm of licensed certified public
accountants. This report is being formally submitted to the board of education in fulfillment of those
requirements.
Management assumes full responsibility for the completeness and reliability of the information
contained in this report, based upon a comprehensive framework of internal controls that it has
established for this purpose. Because the cost of internal controls should not exceed anticipated benefits,
the objective is to provide reasonable, rather than absolute assurance that the financial statements are
free of any material misstatements.
The 2017 Comprehensive Annual Financial Report (CAFR) presentation is in compliance with the
governmental financial reporting model established by the Governmental Accounting Standards Board
(GASB) Statement No. 34 titled Basic Financia/ Statements — and Management's Discussion and Analysis
— for State and Local Governments. Accounting and financial reporting for state and local governments
previously focused on funds to demonstrate fiscal accountability. The GASB Statement No. 34 reporting
model parallels private sector reporting by consolidating fund -based presentations into government -wide
financial statements designed to ensure and demonstrate fiscal and operational accountability.
Swanhorst & Company LLC, Certified Public Accountants, have issued an unmodified ("clean') opinion
on the Eagle County Schools' financial statements for the year ended June 30, 2017. The independent
auditors' report is located at the front of the financial section of this report.
Management's discussion and analysis (MD&A) immediately follows the independent auditors' report
and provides a narrative introduction, overview, and analysis of the basic financial statements. MD&A
complements this letter of transmittal and should be read in conjunction with it.
Introductory Letter of Transmittal
1
November 6, 2018 - Page 218 0
Introductory Letter of Transmittal
2
EAGLE COUNTY SCHOOLS
Profile of the District
Eagle County Schools ("the district") is a public school district, organized and existing under the School
District Organization Act of 1965, Article 30, Title 22, and Colorado Revised Statutes.
The district was formed in 1958 when 16 independent districts were consolidated into a countywide district
encompassing the 1,694 square miles of Eagle County, Colorado. The district is located in western
Colorado and in the central Rocky Mountains. Eagle County Schools is empowered to levy a property tax
of both real and personal properties located within its boundaries.
A seven member board of education elected by the citizens of Eagle County governs the district. Policy-
making and legislative authority are vested in the Board of Education. The Board is responsible, among
other things, for adopting policies, appointing committees, adopting the budget, and hiring the
Superintendent. The Superintendent is responsible for carrying on the policies and regulations of the
Board, for overseeing the day-to-day operations of the district and for hiring principals and administrators.
The Board is elected on a non-partisan basis at large. Board members serve four year staggered terms,
with four or three board members elected every two years. Board members are term -limited at two
terms.
Serving Pre -K through 12th grade students from Vail to Dotsero, including Bond and McCoy, Eagle
County Schools is an innovative district comprised of 1,000 professionals engaging 6,901 students. Our
student population is diverse in both demographics and economic background. With 28% of students
being English Language Learners compared with the state average of 14.2% we are also uniquely
positioned to evolve into a dual language district with bilingual graduates supporting our vision of
international competitiveness. While geographically positioned near affluent communities like Vail and
Beaver Creek, 41% of our students qualify for free and reduced lunch. Our schools and students are
supported by active PTA's, local non-profit foundations, youth services -focused organizations, and a
variety of private -public partnerships and individual philanthropists.
Our vision is to prepare all of our students to be internationally competitive graduates, who will be
successful in their careers or college experience and contribute to their communities in positive and
effective ways. The district benchmarks international top performing schools to model practices that
lead to success for all students. We believe that the only way to improve learning outcomes for students
is through better instruction. Consequently, we focus our efforts on an instructional core of educators,
learners, and standards. All actions, initiatives, and efforts are viewed through this lens with the
expectation that they must shape on of these tenets to be effective.
The district provides a full and challenging range of educational programs and services authorized by
Colorado State Statute including basic kindergarten through grade twelve education in elementary,
middle and high schools, special education for exceptional students, gifted and talented, career and
technical education, English Language Learner programs, Dual -Language, International Baccalaureate,
Expeditionary Learning and numerous other educational and support programs. In addition, the district
offers preschool programs through its Early Childhood Education program.
One charter school, Eagle County Charter Academy, is included as a discretely presented component
unit of Eagle County Schools for the 2016-17 CAFR.
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EAGLE COUNTY SCHOOLS
Budget Process
The Board of Education is required by state law to adopt an initial budget no later than June 30 of the
preceding the next fiscal year. The annual budget serves as the foundation of the district's financial
planning and control. The budget is prepared by the fund, program/department and object. State law
allows the Board of Education to adjust the initial budget based upon updated revenues and
expenditures through January 31 of the current fiscal year.
Changes to the budget following adoption by the Board of Education are authorized under Policy DBJ,
which allows the transfer of funds between accounts with the approval of the Superintendent or
designee.
Economic Conditions and Outlook
Economic Outlook for 2017-18
On December 7, 2017 the economic outlook for calendar year 2018 was presented at the 53rd Annual
Colorado Business Economic Outlook by the Business Research Division of the Colorado Leeds School
of Business. Following three consecutive years of employment growth in excess of 3%, the pace of
growth slowed to 2.3% in 2016. The State continued the job -building momentum in 2017, adding an
estimated 56,300 jobs, or 2.2%. In 2018, Colorado's pace of employment growth is projected to slow
further, to 1.8%, as Colorado increases employment by 47,100.
The Denver -Boulder -Greeley Consumer Price Index (CPI) is the measure of inflation that is generally
used for the State of Colorado. The 2017 rate increase, used as a function of funding increases for the
2017-18 was 2.8% and is currently being projected for 2018-19 at 3.0%. School districts face a
significant challenge as an improvement in fiscal resources for K-12 education typically lags in an
economic recovery. Although State revenues are growing, specific elements of Colorado law restrict the
amount of revenue the State can retain and thus will limit the resources available to K-12 education as
well as other state departments and services. A unique provision of the Colorado Constitution, referred
to as the Taxpayer Bill of Rights (TABOR), specifies a limit on the amount of revenue that can be
collected and retained by Colorado governments. The cap on revenue collections is allowed to grow
each year by no more than the sum of the rates of Colorado's population growth and inflation.
Other state-wide news includes the recently announced Colorado PERA proposed comprehensive
package of reforms designed to reduce the overall risk profile of the plan and improve PERA's funded
status. In September, the Colorado PERA Board of Trustees approved the recommended changes
designed to shorten the length of time it will take the plan to reach full funding. Changes include, benefit
reductions for current and future members and retirees, as well as contribution increases for members
and employers. The Colorado Legislature must pass the proposed changes. By State law, the Colorado
General Assembly sets contribution rates and benefit levels and the PERA Board of Trustees has
oversight of investments and benefit administration. For more information visit. www.copera.org.
The following observations are from page 125 of the 2018 Colorado Business Economic Outlook and
can be found at:
http://www.colorado.edu/business
Introductory Letter of Transmittal
3
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Introductory Letter of Transmittal
4
EAGLE COUNTY SCHOOLS
National and International
• U.S. output will continue to benefit from increased investment, complementing strong personal
consumption.
• U.S. exports will gain from a stronger global economy and a more competitive value of the dollar.
• U.S. GDP growth will likely remain in the 2%-3% range in 2018.
• Inflation will inch closer to the Fed target rate, and the Fed will address policy with at least two
rate
• increases in 2018.
Colorado
• Despite slower growth, Colorado will still be in the top 10 states in 2018.
• Employment growth is projected in each of the 11 industries in both 2017 and 2018.
• Commodity prices will help stabilize the commodity -sensitive industries.
• Population growth will slow modestly from 2017 to 2018; the state will still add an estimated
90,600
• people, two-thirds of which will come from netmigration according to the State Demography
Office.
• Colorado's aging population and low unemployment rate will constrain job growth in 2018.
Colorado will remain a naturally competitive market in 2018, creating, retaining, and recruiting
a highly talented
• workforce with assets ranging from a desirable quality of life to a diverse and robust economy.
http://www.eaglecounty.us/Finance/Documents/2016_CAFR/
Local
The economy in Eagle County continues to be dominated by the ski industry, real estate, and other
tourism -related businesses. Vail and Beaver Creek ski areas, operated by Vail Resorts, are two of the most
popular winter destination ski resorts in the U.S. The 2015-16 ski season saw a 13.9% increase in Vail
and Beaver Creek skier days. Skier days in 2016 were higher in December and January over the prior year
due to great snow conditions and summer visits began to approach pre -recession numbers. County sales
tax receipts correspondingly increased by more than 4.2% in 2016.
The County is home to premier golf courses designed by Arnold Palmer, Greg Norman, Robert Trent
Jones, Jr. and Tom Fazio, among others. Golf rounds played on the County's 14 golf courses decreased
1.8%. This was partially due to the Vail Golf Course being under construction throughout the summer.
Unemployment rates have decreased significantly and are continuing to improve. After reaching a peak
average of 9.6% in 2010, annual average rates declined to 3.1% in 2015 and 2.8% in 2016.
The Eagle County Regional Airport reported a total of 164,671 enplanements in 2016, a 3.8% increase
from 2015. This increase was primarily attributable to an increase in tourist activities, particularly skier
traffic. Airlines providing air service are: American, Delta, United, and Air Canada. The airlines provide
seasonal non-stop flights from the following major U.S. cities: Atlanta, Chicago, Dallas, Denver, Houston,
Los Angeles, Miami, Minneapolis, Newark, New York, and Toronto.
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EAGLE COUNTY SCHOOLS
In addition to world-class skiing and snowboarding at Vail and Beaver Creek, tourists' visiting the County's
scenic, historical and summer recreational areas make a significant contribution to the County's economy.
Summer recreational activities in the County include rafting, kayaking, paddle boarding, horseback riding,
camping, ghost town exploration, backpacking, mountain climbing, mountain biking, and tennis. In
addition, fishing and big game hunting for deer and elk are also large contributors to our economy. The
Flat Tops area outside of Dotsero is home to North America's largest elk herd.
Along with Vail Resorts, some of the larger organizations that employ Eagle County residents include the
Vail Valley Medical Center, Eagle County School District, Vail Cascade Resort, Eagle County Government,
Ritz Carlton — Bachelor Gulch, East West Resorts, and Park Hyatt Beaver Creek Resort & Spa.
2016 Eagle County real estate ended the year with $1,957,961,603 in total dollar volume representing
2,048 transactions. Average sales price county wide was $970,184, the median sales price, county wide
was $516,500. Average and median sales prices for single family homes and multi -family homes both
dropped slightly by 1% between 2015 and 2016.
Workforce and affordable housing continues to be a consideration for new and existing businesses wishing
to expand in Eagle County. In 2016, there were 15 re -sales in the county's deed -restricted inventory.
This represents $5,091,341 in sales with an average sales price of $339,423.
Led by the Eagle County Housing and Development Authority (ECHDA), several additional County -
sponsored affordable housing initiatives continually strive to address the critical need for affordable
housing. These programs incorporate several local, state and federal funding sources to provide programs
including HUD -subsidized Section 8 housing (Eagle Riverview Affordable Housing Corporation), down
payment assistance (DPA) program, affordable senior housing (Golden Eagle Elderly Housing Corporation
and Seniors on Broadway) and Castle Peak Senior Life and Rehabilitation. Castle Peak Senior Life and
Rehabilitation was developed jointly by Eagle County Housing and Development Authority and Augustana
Care LLC, the owner and operator of the facility. Castle Peak opened in October 2016 bringing 64 units of
skilled nursing and assisted living to Eagle County. Castle Peaks first residence moved in within days of
the facilities grand opening. In 2016, Eagle County approved 24 DPA loans for $213,800, with an average
loan amount of $8,900.
In 1996, Eagle County voters approved an additional 1/2 percent sales tax for the creation of Eagle County
Regional Transportation Authority (ECO Transit/Trails) to provide a transportation system throughout
Eagle County. The system consists primarily of bus transport; however, its mission also includes providing
trails and other enhancements to transportation in Eagle County. Since its inception, ECO Transit increased
its bus ridership from 400,000 to 945,199 riders in 2009. However, as a result of a down economy,
ridership dropped to a low of 726,390 passenger trips in 2011. ECO Transit transported just under
1,000,000 passengers in 2017. ECO Transit's safety record remains impeccable, while logging millions of
miles per year, often on icy mountain roads.
Introductory Letter of Transmittal
5
November 6, 2018 - Page 222 0
Introductory Letter of Transmittal
6
EAGLE COUNTY SCHOOLS
Long-term Financial Planning
Each year the State budget is crafted by the governor and legislature to determine how much of the total
budget will be allocated to K-12 education. The State economic picture is important to the district because
a major source of funding for the district's General Operating Fund is received through the State's School
Finance Act established by the State legislature. During the Great Recession, State revenue shortfalls
forced cuts to K-12 education even though expectations for constitutionally mandated funding increases
existed under Amendment 23. After the State sets the total funding for K-12 public education, each
local district determines how to fund its specific system and allocate resources to every school within its
district.
For the 2017-18 fiscal year, the legislature increased base per pupil funding by 2.8 percent for K-12 public
education as well as provided additional dollars for statewide student growth and a minimal reduction to
the Budget Stabilization Factor. Including student decline, this equates to a $164,405 year -over -year
decrease to Eagle County Schools from the 2016-17 School Finance Act funding. The "Budget Stabilization
Factor" reduction to statewide total program funding as calculated in the School Finance Act is now $828M,
or 11.1 percent. For Eagle County Schools, the budget stabilization factor is $6.8M for the 2017-18 fiscal
year and $56.5M cumulative since 2010-11. While many expect this funding reduction should reflect a
"new normal" for K-12 public education, many community leaders and advocacy groups are pushing to
restore funding to prerecession levels and provide resources necessary to address student achievement.
Policy DB requires Eagle County Schools to maintain a fiscal year-end fund balance as an operating reserve
in the General Fund as a beneficial and sound financial management practice. The Board of Education
assigns to the Superintendent or designee the responsibility of accumulating and maintaining a fund
balance in the General amounting to 10% of the district's current fiscal year adopted budget or
$10,000,000, whichever is greater at fiscal year-end, as an operating reserve. This amount will include
the emergency reserve required by Article X, Section 20 of the Colorado Constitution (Taxpayer's Bill of
Rights).
The 10% year-end operating reserve will be used only for an unexpected loss of revenue or an
extraordinary expenditure. Expenditures from the operating reserve shall be reported to the board.
The policy restricts the district from using one-time money for ongoing expenditures. This ensures
programs are sustained with ongoing revenue. In addition, current policy specifies the amount to be held
as a contingency reserve.
Following the requirements of this policy means the district will have to make annual budget
adjustments so that new expenditures do not exceed new revenues and a moderate level of reserves
is maintained. Because the district has in the past funded necessary programs with fixed revenue provided
by override funds, the cost of these programs will eventually exceed the fixed revenue stream. Using the
policy now means the district can make smaller adjustments over time rather than making dramatic cuts
when the cost of programs has outgrown revenue sources.
At June 30, 2017, the district is in compliance with these fund balance requirements.
Historical information on district enrollment can be found in Table 17 of the Statistical Section of this
document.
Information on all district facilities and property can be found in Table 19 of the Statistical Section of this
document.
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EAGLE COUNTY SCHOOLS
Major Initiatives
Eagle County Schools is a remarkable school district with a history of innovation, courage, and success.
We have been a leader in efforts to revolutionize educator support systems, teacher leadership
opportunities, individual accountability, and compensation packages. We have amazing and award-
winning schools which have been recognized by the State of Colorado, the U.S. Department of Education,
the Bill and Melinda Gates Foundation, and U.S. News & World Report.
Unparalleled Altitude, a working plan, was authored by Dr. Jason Glass, Superintendent in October of
2013. This was the beginning of the district focusing on clarity, coherence and compassion followed by
the Board of Education adopting an updated vision, mission, values, strategies and tactics September
2014. We believe in the power of this community and in the talent and passion of the individuals who
are part of Eagle County Schools.
Mission: We teach the children of Eagle County to have creative and active minds, compassion for
others, enthusiasm for lifelong learning, and the courage to act on their dreams.
Vision: Prepare all of our students to be global -ready graduates, who will be successful in their careers
or college experience and contribute to their communities in positive and effective ways. Values: Aligned
with our new strategic direction, our values describe what we want to communicate about ourselves. We
strive to bring these values to life in all that we do.
Engaged Learners
Inspired Professionals
A Sense of Adventure
A Caring Community
A Commitment to Equity
Although the current state funding plan for K-12 education creates a challenging environment within which
operations must continue the district is committed to the course our learning community is taking in 2016-
17 as we work toward the mission, vision and tactics at both the district and school levels. These strategies
and values reflect the districts determination to stop nothing short of "world-class" quality.
Bond and Mill Levy Program
In November 2016, voters approved a ballot measure authorizing the district to issue $144 million in
general obligation debt to fund the capital projects identified in the Facilities Master Plan. The bond
enables significant facility upgrades to ensure our community schools meet the needs of our growing
student population.
The district votes also approved an $8 million mill levy override. The override will adjust annually along
with the Denver -Boulder CPI (Consumer Price Index). The override is being used to attract and retain
quality staff, restore staffing and programs, support instructional technology, expand early childhood
education, provide instructional books/materials as well as, upgrade maintenance and transportation
equipment and operations. To provide a high level of accountability and transparency in the
implementation of the Mill Levy Program, the board of education has appointed a 3A Citizens' Committee
that will offer independent review of the projects. The Committee is comprised of voluntary
representatives of the Eagle County School District community.
Introductory Letter of Transmittal
7
November 6, 2018 - Page 224 0
Introductory Letter of Transmittal
8
EAGLE COUNTY SCHOOLS
Awards
Eagle Valley High School ranks in the top 10% of the nation for career and college readiness, according
to US News and World Reports. The district has had three Principals of the Year in Colorado, one
Superintendent of the Year, and one English Language Learner Director of the Year. Our schools have
been recognized as National Blue Ribbon Schools, John Irwin Schools of Excellence and with the
Governor's Distinguished Improvement Award from the Colorado Department of Education.
The Association of School Business Officials International (ASBO) awarded a Certificate of Excellence in
Financial Reporting and the Government Finance Officers Association (GFOA) of the United States and
Canada awarded a Certificate of Achievement for Excellence in Financial Reporting to the district for its
comprehensive annual financial report for the fiscal year ended June 30, 2016. In order to be awarded a
Certificate of Excellence and the Certificate of Achievement, the district must publish an easily readable
and efficiently organized Comprehensive Annual Financial Report. This report satisfied both generally
accepted accounting principles and applicable legal requirements. The Certificate of Excellence and the
Certificate of Achievement are valid for a period of one year. We believe that our current Comprehensive
Annual Financial Report continues to meet the program requirements for both Certificate of Excellence
and Certificate Achievement of programs. This document will be submitted to GFOA and ASBO respectively
to determine eligibility for another certificate.
Acknowledgments
The preparation of this report was made possible by the dedicated service of the entire staff of the
Business Services Division. I would like to express my sincere appreciation to all members of the
department for their contributions to this report. We also thank the district's independent auditors,
Swanhorst & Company LLC, for the professional manner in which they accomplished the audit and for
their work to publish this Comprehensive Annual Financial Report. I would also like to thank Dr. Jason
Glass, Superintendent of Schools and the Board of Education for their interest in and support of the
finance and accounting operations of Eagle County Schools.
Respectfully Submitted,
Sandy Mutchler, CPA
Chief Operating Officer
Chelsey Gerard
Director of Finance
6wd
eagleschools.net • 948 Chambers Ave • PO Box 740 • Eagle, CO 81631
November 6, 2018 - Page 225 0
EAGLE COUNTY SCHOOLS
Board of Education Members
Patrick Hirn, District F; Shelly Jarnot, Secretary/Treasurer, District G;
Tessa Kirchner, Vice President, District A; Kate Cocchiarella, President, District B;
Carolyn Knox Keep, District C; Felicia Battle, District D;
Kevin Kottenstette, District E
Superintendent's Leadership Team
Dr. Jason Glass Superintendent
Philip Qualman Asst. Superintendent of Student Services
Heather Eberts Asst. Superintendent of Learning Services
Traci Wodlinger Chief Strategy Officer
Sandra Mutchler Chief Operating Officer
Tammy Schiff Chief Communications Officer
Todd Shahan Chief Technology Officer
Chris Madison Director of Exceptional Student Services
9
November 6, 2018 - Page 226 0
Introductory Organization Chart
10
EAGLE COUNTY SCHOOLS
Eagle Count Schools Oranization Chart 2016-17
L:.0 I:r CcmiNTif5K
Board al' Eduumon
SUPPORT
SERVICES
Superinteladerr
run [,ax'
LEARNING
SERVICES
Aso Supt Seudane
Support Services
+�Ii7�a mar •
{hoer Dperatun nHJmer
%arty MJfil'cr
Ch•t €ornrnunicatInns
ctncer
lainv�n"
Dlren.r ar Mornan
Re3auree5
7aaic ,l' •ar
Emmeline Dkeaor of
Elcepoanai Seraderlt Sew*.
Lrns rhydls4l'
Director of Wdades
Aarol S iierres
Chid Slratariafikar
Trac Wro rose••
Chid' Tecnnclogy Ot1ikY
1ocz SraF.a7 •
Diners. Dr
Eurrxulum
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Dkernx or Ronnie
Llelscy •cGs-d
drecrord
NUV Irinrl D[YGIOprrlerle
'lav EGe
Eaecurre Asarunti
Board Sacreury
Misr,. Ls -arc •
r Dene. Leaderrols Team Memxr
Director ar Early
Chi Idlmod Education
alrl e}' So, [•
die tnr or Educator
Quarry
Aire HecV.Tan
drecror er
3nansiportaioenn
Melanie McMmhe
Director or
Spas! Educeoon
lurk Dormers
Dlrecmr or
Gifted Edu:aucn
:e -r. -or Ma
Dirt. :4 et
MUI1lI Ingual. Eduratior
RaKa M.lrc ler
IN SUPPORT OF OUR SCHOOLS
ELEMENTARY
SCHOOLS
Au an
Amy Gere
243 sent.,
Bruch Erol
Brucke Co e
431 studerrs
MIDDLE HI
SCHOOLS 00
Gypsum
kl rc Earshrg
3SD cldela
Barry Croak
BaIIla Mw.in Llln
Ezra Far.;:
BiG.: dem
Horrwoke Hoek
maty eon%
367Ip 01
E.gk Corney Charms
Kim Wal. -
229 sJdena 1K 31
pr. Crook
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311 studs
Eagle County Chaem
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11 S crudes tri al
Ea O:V.11 y
R.lrla roar
330 srudela
Ease Wary
Greg Doan
Bn aa,der.
Red Crayon
Wide HI
I F2:m..dena
Reel HW
Err Crisco
397 •S11derds
gypsum Creek
C,YIC 19F sr.!
3,3 xacelc
Val Ski i Srlowboara
Goa Grimmer
1 CC.^.adera 13 1:l
Ed rmdke
Hsi AreareeaarT
395 =den=
Aid SamdaLBia
Martie Vtl•Ian
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Harnsstake Peak
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World Academy
Wade Hill
_3 strdens
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Eraaradlade no Ewe %Vampish Scheel
V.1151d 6 4sa'A6aari
Wade H 11
stuoerrsI -D
November 6, 2018 - Page 227 0
EAGLE COUNTY SCHOOLS
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
Eagle County School District REMOJ
C'olor'ado
For its Comprehensive Annum
Financial Report
for the Fiscal Year Ended
June 30. 2016
Executive Director/CEO
Introductory GFOA Certificate of Excellence in Financial Reporting
11
November 6, 2018 - Page 228 c
Introductory ASBO Certificate of Excellence in Financial Reporting
12
EAGLE COUNTY SCHOOLS
ASSOCIATION OF
SCHOOL BUSINESS OFFICIALS
INTERNATIONAL
The Certificate of Excellence in Financial Reporting
is presented to
Eagle County School District REOJ
for its Comprehensive Annual Financial Report (CAFR)
for the Fiscal Year Ended June 30, 2016.
The CAFR has been reviewed and met or exceeded
.AS130 Internationals Certificate of Excellence standards.
■�k CERTIFICATE
■ EXCELLENCE
■ IN FINANCLAL REPORTING
Anthony FL aragona: Er1D, RSBA Jahn U. Musso, Opt
President Executive Director
November 6, 2018 - Page 229 0
EAGLE COUNTY SCHOOLS
FINANCIAL SECTION
Management's Discussion and Analysis
13
November 6, 2018 - Page 230 0
Management's Discussion and Analysis
14
EAGLE COUNTY SCHOOLS
9&C
Swanhorst & Company LLC
rercrj F 1,IK An-num=m.
Board of Education
Eagle County Schools
Eagle, Colorado
INDEPENDENT AUDITORS' REPORT
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business -type activities,
the discretely presented component unit. each major fund, and the aggregate remaining fund information ofthe Eagle
County Schools as of and for the year ended June 30, 2017, and the related notes to the financial statements, which
collectively comprise the basic financial statements of the Eagle County Schools, as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with
accounting principles generally accepted in the United States of America; this includes the design, implementation,
and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit
in accordance with auditing standards generally accepted in the United States o f America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditors' judgment. including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,
the auditor considers internal control relevant to the preparation and fair presentation of the financial statements in
order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, the business -type activities, the discretely presented component unit,
each major fund, and the aggregate remaining fund information of the Eagle County Schools as ofiune 30, 2017, and
the respective changes in financial position and cash flows, where applicable, for the year then ended in accordance
with accounting principles generally accepted in the United States of America.
8400 E. Crescent Parkway - Suite 600 + Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
November 6, 2018 - Page 231 c
EAGLE COUNTY SCHOOLS
Other Matters (Required Supplementary Information)
Accounting principles generally accepted in the United States of America require that the management's discussion
and analysis and the required supplementary information listed in the table of contents be presented to supplement
the basic financial statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for
placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the information in accordance with auditing standards generally accepted in the United
States of America, which consisted of inquiries of management about the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express
an opinion or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
Other Matters (Other Information)
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise
the Eagle County Schools' basic financial statements. The introductory section, combining and individual fund
financial statements and schedules, statistical section, and auditors integrity report listed in the table of contents are
presented for purposes of additional analysis and are not a required part of the basic financial statements.
The combining and individual fund financial statements and schedules and the auditors integrity report are the
responsibility of management and were derived from and relate directly to the underlying accounting and other
records used to prepare the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and certain additional procedures, including
comparing and reconciling the information directly to the underlying accounting and other records used to prepare
the basic financial statements or to the basic financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our opinion, the
information is fairly stated, in all material respects, in relation to the basic financial statements as a whole.
The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of
the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated February 9, 2018, on our
consideration o f the Eagle County Schools' internal contro l over financial reporting and on our tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that
report is to describe the scope o f our testing o f internal control over financial reporting and compliance and the results
of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing Standards in considering
the Eagle County Schools' internal control over financial reporting and compliance.
February 9, 2018
Management's Discussion and Analysis
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November 6, 2018 - Page 232 c
Management's Discussion and Analysis
EAGLE COUNTY SCHOOLS
Management's Discussion and Analysis
As management of the Eagle County Schools (the district), we offer readers of the district's Comprehensive
Annual Financial Report this narrative and analysis of the financial activities of the district for the fiscal
year ended June 30, 2017. We encourage readers to consider the information presented here in
conjunction with additional information that can be found in the letter of transmittal on pages 1-8 of this
report.
Financial Highlights
At June 30, 2017:
• The primary government has a government -wide deficit net position of $110,342,012. This is the
amount the liabilities and deferred inflows of resources exceeded its assets and deferred outflows of
resources. The net deficit position is primarily due to the district recognizing its proportionate share of
a net pension liability of $255,376,474.
• Total net position decreased by $32,377,161 for the fiscal year which is due pension related items,
including the pension liability increasing by $122,660,683.
• At the end of the current fiscal year, primary government's governmental funds reported combined
ending fund balances of $163,193,309, an increase of $136,701,708 from the prior year.
• At the end of the current fiscal year, unassigned fund balance for the General Fund is $10,895,790 or
15.06% of total General Fund expenditures and transfers.
• The primary government's long-term debt increased by $143,047,911 to $281,775,470.
Overview of the Financial Statements
Management's discussion and analysis is intended to serve as an introduction to the district's basic
financial statements. The district's basic financial statements are comprised of three components: 1)
government -wide financial statements, 2) fund financial statements, and 3) notes to the basic financial
statements. This report also contains other supplementary information in addition to the basic financial
statements.
Government -Wide Financial Statements
The government -wide financial statements are designed to provide the reader of the district's
Comprehensive Annual Financial Report a broad overview of the financial activities in a manner similar to
a private sector business. The government -wide financial statements include the Statement of Net Position
and the Statement of Activities.
The Statement of Net Position presents information on all of the district's assets, deferred outflows of
resources, liabilities and deferred inflows of resources. The difference between assets plus deferred
outflows and liabilities plus deferred inflows, is reported as net position. Over time, increases or decreases
in net position may serve as a useful indicator of whether the financial position of the district is improving
or deteriorating.
LL
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November 6, 2018 - Page 233 0
EAGLE COUNTY SCHOOLS
The Statement of Activities presents information showing how the district's net position changed during
the most recent fiscal year. All changes in net position are reported as soon as the underlying event
giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and
expenses are reported for some items that will only result in cash flows in future fiscal periods (e.g.,
uncollected taxes and changes in long-term compensated absences).
Both of the government -wide financial statements distinguish functions of the district that are principally
supported by taxes and intergovernmental revenues (governmental activities) and from other functions
that are intended to recover a significant portion of their costs through user fees and charges (business -
type activities).
Governmental activities consolidate all of the following district funds: General Fund, Governmental
Designated -Purpose Grants Fund, Bond Redemption Fund, Nutrition Services Fund, Capital Reserve Fund,
Building Fund and the Transportation Fund.
Business -type activities include the District Housing Fund.
The government -wide financial statements include not only the district itself (known as the primary
government), but also information of the legally separate Eagle County Charter Academy. The Eagle
County Charter Academy functions for all practical purposes as a school of the district, and therefore this
organization has been included as an integral part of the district's financial statements.
The government -wide financial statements can be found on pages 35-37 of this report.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have
been segregated for specific activities or objectives. The district, like other governments, uses fund
accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the
funds of the district have been divided into three categories: governmental funds, proprietary funds and
fiduciary funds.
Governmental Funds
Governmental funds are used to account for essentially the same functions reported as governmental
activities in the government -wide financial statements. However, unlike the government -wide statements,
governmental fund financial statements focus on near-term inflows and outflows of spendable resources,
as well as on balances of spendable resources available at the end of the fiscal year. Such information
may be useful in evaluating a government's near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government -wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government -wide financial statements. By doing
so, readers may better understand the long-term impact of the district's near-term financing decisions.
Both the governmental fund balance sheet and the governmental fund statement of revenue,
expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between
governmental funds and governmental activities.
Management's Discussion and Analysis
17
November 6, 2018 - Page 234 0
Management's Discussion and Analysis
EAGLE COUNTY SCHOOLS
The district maintains three individual governmental funds called major funds: the General Fund, Bond
Redemption Fund and the Building Fund. They are presented separately in the fund financial statements
with the remaining governmental funds combined; Nutrition Services, Designated Purpose Grants,
Capital Reserve and the Transportation Fund, are labeled as non -major governmental funds.
The basic governmental fund financial statements can be found on pages 38-41 of this report.
Proprietary Funds
The district maintains one type of proprietary fund. Enterprise funds are used to present the same
functions as the business -type activities presented in the government -wide financial statements. The
district uses an enterprise fund to account for its district housing operations.
The basic proprietary fund financial statements can be found on pages 42-44 of this report.
Fiduciary Funds
Fiduciary funds are used to account for resources held for the benefit of parties outside the government.
Fiduciary funds are not reflected in the government -wide financial statements because these sources of
funds are not available to support the district's direct educational programs. The accounting method used
for fiduciary funds is much like that used for proprietary funds. The Fiduciary Fund used by the district
accounts for student clubs and other organizations which exist with the explicit approval of, and are
subject to revocation by the district's Board of Education.
The basic fiduciary fund financial statements can be found on page 45 and 84 of this report.
Notes to the Financial Statements
The notes to the financial statements provide additional information that is essential to a full
understanding of the data provided in the government -wide and fund financial statements. The notes to
financial statements can be found on pages 46-68 of this report.
Other Information
In addition to the basic financial statements, accompanying notes, this report also contains other required
supplementary information concerning the district's schedule of proportionate share of pension related
items, and budget process. Within a statutory timeline, the board of education adopts a resolution
appropriating an annual budget for each of the individual governmental funds. A Budgetary Comparison
Schedule for the General Fund has been provided to demonstrate compliance with the district's adopted
budget followed by the Notes to Required Supplementary Information. Required Supplementary
Information can be found on pages 70-73 of this report.
The Combining and Individual Fund Statements and Schedules follow the Required Supplementary
Information and include the remaining governmental funds budgetary comparison schedules. These
statements and schedules can be found on pages 75-84 of this report.
Government -wide Financial Analysis
Net position may serve over time as a useful indicator of a government's financial position. The
governmental activities liabilities and deferred inflows of resources of the district exceeded its assets and
deferred outflows of resources by $111.2 million (net position deficit) at June 30, 2017. The assets of the
district are composed of the current assets, other noncurrent assets, and capital assets.
Current and other assets include cash, investments, receivables, prepaid expenses, deposits and
18 inventories. Current assets increased $142 million. Cash and investments equate to 98% of the current
assets. These assets are available to provide resources for the near-term operations of the district.
November 6, 2018 - Page 235 0
EAGLE COUNTY SCHOOLS
Other noncurrent assets include restricted cash and investments. Capital assets are used in the operations
of the district. These assets are land, buildings, and equipment. Capital assets are discussed in greater
detail in Note 3.
For refunding of debt resulting in defeasance, deferred outflows of resources are the differences where
the net carrying value of the old debt is less than the reacquisition price.
Current and noncurrent liabilities are determined based on anticipated liquidation either in the near-term
or in the future. Current liabilities include accounts payable, accrued salaries and benefits, unearned
revenues and current debt obligations. The liquidation of current liabilities is anticipated to be either from
current available resources, current assets or new resources that become available during fiscal year
2018.
Long-term liabilities such as long-term debt obligations and compensated absences will be liquidated from
resources that will become available after fiscal year 2018. Also included in noncurrent liabilities is the
district's proportionate share of the net pension liability.
Due to the implementation of GASB Statement No. 68, deferred outflows of resources and deferred inflows
of resources can result from the net difference between expected and actual experience, projected and
actual earnings on pension plan investments, changes in the district's proportionate share of the net
pension liability, changes of assumptions, as well as contributions made by the district to Colorado Public
Employees' Retirement Associations' (PERA) after PERA's measurement date.
As of June 30, 2017, the liabilities plus deferred inflows exceed assets plus deferred outflows of the
primary government's governmental activities by $111,196,380 with an unrestricted deficit net position of
$145,103,309. Prior to implementing GASB Statement No. 68, the district was able to report positive
balances in all three categories of net position.
In fiscal year 2017, the amount of "capital assets, net of accumulated depreciation" for the primary
government's governmental activities decreased by $3,322,409 to $134,304,490 which was related to the
net impact of $5,220,629 in additional assets less current years depreciation expense of $8,543,038.
Colorado Revised Statute Article X, Section 20, Taxpayer Bill of Rights (TABOR) requires the district to
establish reserves. The net position restricted for TABOR, as required by statute, increased $315,000 as
of June 30, 2017, resulting in a total of $2,375,000.
The $264,988,026 increase in liabilities plus deferred inflows is primarily attributable to the district
recognizing its proportionate share of PERA's net pension liability of $255,376,474.
Management's Discussion and Analysis
19
November 6, 2018 - Page 236 0
EAGLE COUNTY SCHOOLS
Government -wide Activities
Total assets increased by $150,097,974 and total deferred outflows of resources increased by
$82,511,239.
Table 1 provides a summary of the district's net position as of June 30, 2017 compared to June 30, 2016.
Table 1
Comparative Summary of Net Position
As of June 30, 2017 and 2016
Governmental Activities
FY 2017 FY 2016
Assets:
Current and other assets $ 178,099,361
Capital assets 156,544,145
Total Assets 334,643,506
Deferred Outflows
Liabilities:
Other liabilities
Long-term liabilities
Total Liabilities
Deferred Inflows
Net Position:
Net Investment in
Capital Assets
Restricted
Unrestricted
Total Net Position
Management's Discussion and Analysis
ra
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20
109,803,132
$ 35,617,872
148,927,660
184,545,532
27,291,893
24,578,072 17,703,670
528,788,935 271,042,842
553,367,007 288,746,512
2,276,011 1,908,480
14,276,986
19,629,943
(145,103,309)
$ (111,196,380)
12,272,934
16,058,646
(107,149,147)
$ (78,817,567)
Business -type Activities
FY 2017 FY 2016
$ 795,461
71,288
866,749
12,381
$ 775,532
84,936
860,468
7,752
Total
FY 2017 FY 2016
$ 178,894,822 $ 36,393,404
156,615,433 149,012,596
335,510,255 185,406,000
109,803,132 27,291,893
24,590,453 17,711,422
528,788,935 271,042,842
12,381 7,752 553,379,388 288,754,264
2,276,011 1,908,480
71,288 84,936 14,348,274
19,629,943
783,080 767,780 (144,320,229)
$ 854,368 $ 852,716 $ (110,342,012)
12,357,870
16,058,646
(106,381,367)
$ (77,964,851)
November 6, 2018 - Page 237 c
EAGLE COUNTY SCHOOLS
Governmental Activities
Governmental activities decreased the net position of the district $32,378,813 during the year ended June
30, 2017. This decrease is a combination of increased revenue and expenses tied to the bond and mill
levy. Property taxes increased by $13.4 million due to increased assessed value along with the voter
approved $8 million mill levy. State equalization decreased by $1.3 million which was offset by local
property taxes. Expenses increased in relation to pension expense.
Table 2 provides a summary of the district's change in net position for 2017 compared to 2016.
Table 2
Comparative Summary of Changes in Net Position
For the Years Ended June 30, 2017 and 2016
Revenues:
Program revenues
Charges for services
Operating grants and
contributions
Capital grants and
contributions
General revenues
Property taxes
Specific ownership taxes
State revenue
Not restricted grants
Investment earnings
Other
Total revenues
Expenses:
Direct Instruction
Supporting Services
Interest
Employee housing
Total expenses
Changes in net position
Net position - July 1
Net position - June 30
Governmental Activities
FY 2017 FY 2016
$ 3,840,408
7,945,748
61,073
68,961,670
3,136, 892
17,268,541
536,267
711,466
1,003,563
$ 3,537,130
8,580,035
122,277
55,590,666
2,736,271
15,850,394
504,550
52,248
1,227,620
103,465,628 88,201,191
80,062,490 51,406,006
48,123,875 35,404,876
7,658,076 5,271,362
135,844,441 92,082,244
(32,378,813) (3,881,053)
(78,817,567) (74,936,514)
(111,196,380)
Business -type Activities Total
FY 2017 FY 2016
$ 127,184 $ 125,619
127,184 125,619
125,532
129,249
125,532 129,249
FY 2017 FY 2016
$ 3,967,592
7,945,748
61,073
68,961,670
3,136,892
17,268,541
536,267
711,466
1,003,563
$ 3,662,749
8,580,035
122,277
55,590,666
2,736,271
15,850,394
504,550
52,248
1,227,620
103,592,812 88,326,810
80,062,490 51,406,006
48,123,875 35,404,876
7,658,076 5,271,362
125,532 129,249
135,969,973 92,211,493
1,652 (3,630) (32,377,161) (3,884,683)
852,716 856,346 (77,964,851) (74,080,168)
(78,817,567) 854,368 852,716 (110,342,012) (77,964,851)
Management's Discussion and Analysis
21
November 6, 2018 - Page 238 0
Management's Discussion and Analysis
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EAGLE COUNTY SCHOOLS
Table 3 provides a summary of the district's change in Assets & Deferred Outflows of Resources of
Governmental Activities for 2017 compared to 2016.
Table 3
Comparative Summary of Assets & Deferred Outflows of Resources
of Governmental Activities
As of June 30, 2017 and 2016
Increase
FY 2017 FY 2016 (Decrease)
ASSETS
Cash and Investments $ 39,430,612 $ 31,072,702 $ 8,357,910
Restricted Cash and Investments 135,105,819 1,285,543 133,820,276
Accounts Receivable 171,942 101,670 70,272
Taxes Receivable 3,009,772 2,743,260 266,512
Grants Receivable 296,671 349,276 (52,605)
Inventories 84,545 65,421 19,124
Capital Assets, Not Being Depreciated 22,239,655 11,300,761 10,938,894
Capital Assets, Net of Accumulated Dep. 134,304,490 137,626,899 (3,322,409)
Total Assets $ 334,643,506 $ 184,545,532 $ 150,097,974
DEFERRED OUTFLOWS OF RESOURCES
Loss on Debt Refunding $ 9,341,813 $ 9,385,605 $ (43,792)
Pensions 100,461,319 17,906,288 82,555,031
Total Deferred Outlfows of Resources $ 109,803,132 $ 27,291,893 $ 82,511,239
Total assets increased by $150 million. Cash and investments increased $142 million due primarily to
unspent bond proceeds and to the increased mills certified for the new bond principal and interest
payments due in the next fiscal year. The Capital Assets, Not Being Depreciated increased by $10.9
million. This reflects capital assets being purchased with bond proceeds. The $3,322,409 decrease in
capital assets, net of accumulated depreciation is primarily due to the depreciation expense.
The net difference between projected and actual earnings on pension plan investments as well as
contributions made by the district after the plan's measurement date resulted in a change in deferred
outflows of $82.5 million.
November 6, 2018 - Page 239 0
EAGLE COUNTY SCHOOLS
Table 4
Comparative Summary of Liabilities & Deferred Inflows of Resources
As of June 30, 2017 and 2016
LIABILITIES
Accounts Payable
Accrued Liabilities
Accrued Salaries and Benefits
Unearned Revenues
Accrued Interest Payable
Noncurrent Liabilities
Due Within One Year
Due in More Than One Year
Net Pension Liability
FY 2017 FY 2016
$ 6,386,654
903,550
6,644,814
330,833
992,404
9,319,817
273,412,461
255,376,474
Total Liabilities $ 553,367,007
DEFERRED INFLOWS OF RESOURCES
Pensions $ 2,276,011
$ 587,816
1,533,486
5,717,703
253,461
496,535
9,114,669
138,327,051
132,715,791
$ 288,746,512
$ 1,908,480
Increase
(Decrease)
$ 5,798,838
(629,936)
927,111
77,372
495,869
205,148
135,085,410
122,660,683
$ 264,620,495
$ 367,531
Accounts payable increased by $5.7 million due to the increased activity of capital construction projects as
part of the 2016 voter approved bonds. Accrued liabilities decreased by $629,936 due to the timing of the
year end payroll. Accrued salaries and benefits increased by $927,111 due to salary increases given,
benefit increases and growth in the number of employees. The increase in unearned revenues is due to
decreased grant program activity. The increase in accrued interest reflects the increased bond interest due
by the district because of the newly issued debt. The increase in noncurrent liabilities due within one year
is primarily due to the increase in newly issued debt. Refer to Note 5. The increase in net pension liability
is due to recognizing the districts increased proportionate share of the net pension liability. Refer to Note
9.
Deferred inflows of resources related to pensions increased $367,531 primarily due to the changes in
assumptions or other inputs for the net pension liability under GASB Statement No. 68
The primary source of operating revenue for school districts comes from the School Finance Act of 1994
(SFA). Under the SFA after the balance stabilization factor' was applied, the district received $7,706.68 per
funded pupil. For the fiscal year ended June 30, 2016, the funded pupil count was 7,587.03, a growth rate
of 1.8% over the prior fiscal year. Funding for the SFA comes from real estate property taxes, specific
ownership personal property tax and State equalization. For fiscal year 2017, SFA per pupil funding
increased by $119.65 per student.
Management's Discussion and Analysis
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The Statement of Activities shows the cost of program services and charges for services, grants and
contributions offsetting those services. Table 5 shows the total cost of services and the net cost of services
for governmental activities.
Table 5
Comparative Summary of Governmental Activities
For the Year Ended June 30, 2017 and 2016
Total Cost of Services Net Cost of Services
2017 2016 2017 2016
Instruction $ 80,062,490 $ 51,406,006 $ 72,835,241 $ 44,774,396
Supporting services 48,123,875 35,404,876 43,564,968 29,919,321
Interest Expense 7,658,076 5,271,362 7,597,003 5,149,085
$ 135,844,441 $ 92,082,244 $ 123,997,212 $ 79,842,802
The cost of all governmental activities this year was $135.8 million compared to $92 million last year. About
$11.8 million of the cost of services was financed by the users of the districts programs in the form of
charges for services which is slightly less than the prior year. The total cost of services increased this year
by $43.8 million. The primary increase in total costs is due to an increase in employees, salaries, and
pension related items. The majority of the district's net cost of services, $44.1 million, was financed by
State and district taxpayers.
Financial Analysis of the Governmental Funds
The focus of the district's governmental funds is to provide information on near-term inflows, outflows,
and balances of spendable resources. Such information is useful in assessing the district's financing
requirements. In particular, unassigned fund balance may serve as a useful measure of a government's
net resources available for discretionary use as it represents the portion of fund balance which has not
yet been limited to use for a particular purpose by either an external party, the district itself, or a
group or individual that has been delegated authority to assign resources for use for particular purposes
by the district's board of education.
At June 30, 2017, the district's governmental funds reported combined fund balances of $163,193,309, an
increase of $136,701,708 from the prior year. Total unassigned fund balance of $10,895,790 constitutes
6.7% of the total fund balance, which is available for spending at the district's discretion. The remainder
of the fund balance is; assigned $1,609,274, restricted for particular purposes $150,603,700, and $84,545
is non -spendable.
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Table 6 provides a comparative summary of the district's Combining Balance Sheet for 2017 compared to
2016.
Table 6
Comparative Summary of Combining Balance Sheet
For the Year Ended June 30, 2017 and 2016
Increase
2017 2016 (Decrease)
ASSETS
Cash and Investments $ 39,430,612 $ 31,072,702 $ 8,357,910
Restricted Cash and Investments 135,105,819 1,285,543 133,820,276
Accounts Receivable 171,942 101,670 70,272
Taxes Receivable 3,009,772 2,743,260 266,512
Grants Receivable 296,671 349,276 (52,605)
Inventories 84,545 65,421 19,124
TOTAL ASSETS $ 178,099,361 $ 35,617,872 $ 142,481,489
LIABILITIES
Accounts Payable $ 6,386,654 $ 587,816 $ 5,798,838
Accrued Liabilities 903,550 1,533,486 (629,936)
Accrued Salaries and Benefits 6,644,814 5,717,703 927,111
Unearned Revenues 330,833 253,461 77,372
TOTAL LIABILITIES 14,265,851
DEFERRED INFLOWS OF RESOURCES
Property Taxes
TOTAL DEFERRED INFLOWS OF RESOURCES
640,201
640,201
8,092,466 6,173,385
1,033,805 (393,604)
1,033,805 (393,604)
FUND BALANCES
Nonspendable Inventories 84,545 65,421 19,124
Restricted for Mill Levy Override 1,876,142 1,876,142
Restricted for Debt Service 16,186,060 13,041,918 3,144,142
Restricted for Capital Outlay 130,166,498 445,813 129,720,685
Restricted for Multi -Year Contracts - 1,183,628 (1,183,628)
Restricted for Emergencies 2,375,000 2,060,000 315,000
Assigned to Capital Outlay 1,219,643 519,411 700,232
Assigned to Transportation 5,334 58,647 (53,313)
Assigned to Nutrition Services 384,297 346,353 37,944
Unrestricted, Unassigned 10,895,790 8,770,410 2,125,380
TOTAL FUND BALANCES 163,193,309
26,491,601 136,701,708
TOTAL LIABILITIES, DEFERRED INFLOWS
OF RESOURCES, AND FUND BALANCES $ 178,099,361 $ 35,617,872 $ 142,481,489
Management's Discussion and Analysis
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Table 7 provides a comparative summary of the district's Revenues, Expenditures and Changes in Fund
Balance for 2017 compared to 2016.
REVENUES
Local Sources
State Sources
Federal Sources
Total Revenues
Table 7
Comparative Summary of Combining Statement of
Revenues, Expenditures and Changes in Fund Balance
For the Year Ended June 30, 2017 and 2016
Increase
2017 2016 (Decrease)
$ 78,490,853 $ 63,864,133 $ 14,626,720
20,757,187 19,264,692 1,492,495
4,611,192 4,866,203 (255,011)
103,859,232 87,995,028 15,864,204
EXPENDITURES
Current
Instruction 45,751,135 41,077,017 4,674,118
Supporting Services 32,548,311 30,065,020 2,483,291
Capital Outlay 17,028,989 545,518 16,483,471
Debt Service
Principal 9,000,000 9,610,000 (610,000)
Interest and Fiscal Charges 8,468,699 6,169,934 2,298,765
Total Expenditures 112,797,134 87,467,489 25,329,645
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES (8,937,902) 527,539 (9,465,441)
OTHER FINANCING SOURCES (USES)
Debt Issued 131,770,000 131,770,000
Debt Premium 22,332,115 22,332,115
Payment to Escrow Agent (8,462,505) (8,462,505)
Transfers In 3,328,625 2,566,583 762,042
Transfers Out (3,328,625) (2,566,583) (762,042)
TOTAL OTHER FINANCING SOURCES (USES) 145,639,610 - (8,462,505)
NET CHANGE IN FUND BALANCES 136,701,708 527,539 136,174,169
FUND BALANCES, Beginning 26,491,601 25,964,062 527,539
FUND BALANCES, Ending $ 163,193,309 $ 26,491,601 $ 136,701,708
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EAGLE COUNTY SCHOOLS
General Fund:
The General Fund is the main operating fund of the district. The General Fund had $75,462,209 in revenues
and $69,842,569 in expenditures and transfers out of $2,486,746. As of June 30, 2017, the General Fund
reflects an ending fund balance of $15,146,932, an increase of $3,132,894 from the prior year. The
increase is primarily the result of planned mill levy carryover of $1,876,142.
Approximately 79.3% of General Fund expenditures are for staff salaries and benefits. For the 201647
fiscal year, all employees received an average increase of 10% for a combined market adjustment and
cost of living increase as well as a 1% performance pay. Additionally, the district was required to make an
additional 0.5% for half of the year contribution to PERA, the State of Colorado's retirement plan. The
district also absorbed all employee benefit plan increases.
General Fund expenditures by school level/department are shown in Table 8 below. The district spent
84.6% of General Fund dollars on instruction related activities. Schools and various departments include
both instructional and support expenditures.
Table 8
General Fund Expenditures by School Level/Department
For the Year Ended June 30, 2017 and 2016
Increase
2017 2016 (Decrease)
EXPENDITURES
Regular instruction
Elementary schools $ 19,510,482 $ 18,186,380 $ 1,324,102
Middle schools 6,387,187 6,003,409 383,778
High schools 14,650,752 12,688,637 1,962,115
Special instruction
Exceptional Student Services 7,959,028 7,237,799 721,229
Early Childhood 3,504,129 2,904,348 599,781
Support services
Superintendent 1,318,172 1,151,509 166,663
Educator Quality 656,559 511,587 144,972
Instructional Services 1,278,391 1,177,487 100,904
Student Services 578,096 641,402 (63,306)
Assessment 149,116 85,694 63,422
ELA 2,947,991 2,471,204 476,787
Community Relations 318,990 267,275 51,715
Business Services 1,199,987 1,285,662 (85,675)
Human Resources 1,375,089 1,046,160 328,929
Maintenance 1,911,745 1,789,983 121,762
Technology 2,499,187 2,148,230 350,957
County services (PILT) 239,500 153,750 85,750
Charter School Allocation 3,358,168 2,913,699 444,469
Transfers 2,486,746 2,566,583 (79,837)
Total Expenditures $ 72,329,315 $ 65,230,798 $ 7,098,517
Management's Discussion and Analysis
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Table 9
General Operating Fund Expenditures By Function
For the Past Five Fiscal Years (Percentages)
Instruction
Regular Instruction
Support Services - Students
Support Services - Instructional
Total Instruction
Support
School Administration and Operations
District Wide/Community Services
Total Support
Debt Service
Principal
Interest and Fiscal Charges
Total
2017 2016 2015 2014 2013
60.40% 60.10% 59.20% 60.91% 60.28%
5.67% 5.50% 5.02% 4.26% 3.95%
6.58% 7.29% 7.98% 6.32% 5.88%
72.66% 72.90% 72.20% 71.49% 70.11%
26.98% 26.83% 27.36% 28.07% 28.16%
0.36% 0.27% 0.44% 0.44% 0.38%
27.34% 27.10% 27.80% 28.51% 28.54%
0.35%
1.00%
100% 100% 100% 100% 100%
An analysis of the district's General Fund ending fund balance is shown in the following chart. Over the
10 year period 2007-08 to 2016-17, the fund balance of the General Fund has fluctuated from a low
of $10,511,922 at June 30, 2012 to a high of $16,057,919 at June 30, 2008 to its current amount of
$15,146,935.
15,146,932
Ten Year Comparison of General Fund - Fund Balance
12,014,038 11,962,930
■ . 1 11,196.733
1,088,502
10,711,902 10,511,922
12,866,103
13, 548,672
16,057,919
2017 2016 2015 2014 2013 2012 2011 2010 2009 2008
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EAGLE COUNTY SCHOOLS
Nutrition Services Fund:
The majority of the $1.9 million in revenues comes from the National School Lunch and Breakfast
Programs, with 41% of our students qualifying for free and reduced lunch. The fund is self -supportive
except for a transfer in of $93,865 to reflect salary increases provided by the mill levy. This fund generated
a $57,068 net change in fund balance.
Designated -Purpose Grant Fund:
Grant resources dropped by approximately $490 thousand from the prior year which attributes mostly to
local resources. The district continues to search for and apply for grants that align with the strategic plan.
Transportation Fund:
Both revenues and expenditures have increased from the prior year. The district began adding back routes
which increased the costs. The State reimbursement is based off route miles driven so this also increases
the district's State revenues. The net change in fund balance of $(53,313) resulted in an ending fund
balance of $5,334. The increase in charges for services is due to activities and trips.
Building Fund:
In November 2016, Eagle County residents passed a bond that generated $154,102,115 in bond
proceeds. Proceeds were used to pay off Certificate of Participation whose principal and interest
payments were historically being paid out of the capital reserve fund. Bond projects included improving
safety and security district wide, replacing outdated roofs and mechanical systems, adding classrooms,
renovating and reconstructing 3 of our oldest schools and overall improving classroom space and
building quality across all district facilities. As of June 30, 2017 $16,017,548 was expended towards
these capital projects.
Capital Reserve Fund:
Expenditures of $1,011,441 focused on a "break/fix" model. Limited resources for capital projects
continue to take a toll on facilities. Significant needs are being addressed through the Building Fund with
bond proceeds.
District Housing Fund:
The only source of revenue was rental income of $127,184 with $125,532 expended for a part-time
employee, maintenance, utilities and depreciation resulting in an ending fund balance of $854,368.
Budgetary Highlights
Colorado local government uniform accounting and budget laws require that a budget be adopted and
reported for all funds. Total expenditures for each fund may not exceed the amount appropriated.
Appropriations for a fund may be increased provided they are offset by unanticipated revenue. All
appropriations lapse at the end of the fiscal year. Fund balance appropriations that alter the total
expenditures of any fund must be approved by the Board of Education.
The district's original budget for the 2016-17 fiscal year was adopted by the Board of Education at its
June 15, 2016 meeting and the revised budget was adopted at its January 25, 2017 meeting. Revisions
were made to the General Fund:
Management's Discussion and Analysis
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General Fund:
The total General Fund appropriation was increased primarily due to increased funding provided by the
School Finance Act based on student count, increase of Per Pupil Revenue, and reallocation between local
and state sources due to increased assessed value. General Fund revenue was also increased due to the
voter approved mill levy override of $8,000,000. Expenditures increased to accommodate the November
2016 voter approved 3A related expenditures, additional staffing, purchased services and transfer
amounts.
A Budgetary Comparison Schedule for the General Fund is included on page 71 of this document.
Significant differences between final budgeted and actual revenues are as follows:
There is a $1,638,164 positive variance between actual revenues and the final budget amount. There are
some variances in property tax, specific ownership and state equalization resulting in a $304,166 positive
impact. The major increases include an increase in local sources above projected.
Total positive variance between final budget and actual expenditures is $2,441,448, which is due to spending
less than budgeted. This equates to 3.38% variance.
Non -Personnel Variance
The district allows schools and departments to carryover unused budget allocations from year to year.
Schools and departments use this procedure to accumulate funds for large purchases or multi-year
projects; it also keeps schools and departments from excessive year end spending.
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EAGLE COUNTY SCHOOLS
Capital Assets and Debt Administration
The district's investment in capital assets for its governmental and business -type activities as of June 30,
2016 and 2017 are $289,589,749 and $305,217,103 respectively.
Assets:
(not net of accumulated depreciation
Land
Buildings and Improvements
Vehicles and Equipment
Total Assets
Table 10
Comparative Summary of Capital Assets
For the Year Ended June 30, 2017 and 2016
Governmental Activities
2017 FY 2016
22,239,655
268,668,904
13,493,270
$ 304,401,829
Governmental Activities Depreciation Expense:
Instruction
Supporting Services
Total
$ 5,980,127
2,562,911
$ 8,543,038
Business -type Activities Total
FY 2017 FY 2016
11,300, 761 11,776
264,660,004 803,498
12,813,710 -
$ 288,774,475 $815,274
$ 5,803,462
2,487,198
$ 8,290,660
Business -Type Activities Depreciation Expense:
District Housing $ 13,648 $ 13,648
FY 2017 FY 2016
11,776 22,251,431
803,498 269,472,402
13,493,270
$ 815,274 $ 305,217,103
Additional information on the district's capital assets can be found in Note 3 of this report.
11,312,537
265,463,502
12,813,710
$ 289,589,749
At June 30, 2017, the district had total (principal and interest) bonded debt outstanding of $281,775,470
backed by the full faith and credit of the district. Additionally, the district has long-term debt obligations
for compensated absences in the amount of $956,808 outstanding at the end of the current fiscal year.
Table 11
Comparative Summary of Long Term Debt
For the Year Ended June 30, 2017 and 2016
2017 2016
General Obligation Bonds $ 281,775,470 $ 138,727,559
Compensated Absences 956,808 955,576
Certificates of Participation - 7,758,585
Total Long Term Debt $ 282,732,278 $ 147,441,720
The district maintains a "AA" rating from Standard & Poor's, an "AA+" rating from Fitch Ratings and a
"Aa2" rating from Moody's Investors Services for its general obligation debt.
State statue limits the amount of general obligation debt a government may issue to 20% of its total
assessed valuation. At June 30, 2017, the district's legal debt limit is $547,965,708 and the district's
total outstanding general obligation bonds are under the legal debt limit by $262,411,060.
Additional information on the district's long-term obligations can be found in Note 5 of this report.
Management's Discussion and Analysis
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EAGLE COUNTY SCHOOLS
Economic Factors and Next Year's Budget
Each year the State budget is crafted by the governor and legislature to determine how much of the total
budget will be allocated to K-12 education. The State economic picture is important to the district because
a major source of funding for the district's General Fund is received through the State's School Finance
Act established by the State legislature. During the Great Recession, state revenue shortfalls forced cuts
to K-12 education even though constitutionally mandated funding increases exist under Amendment 23.
After the State sets the total funding for K-12 public education, each local district determines how to fund
its specific system and allocate resources to every school within its district.
Approximately 67.3 of the district's General Fund revenues are a result of State level decisions. The
Colorado State Legislature approved the 2017-18 School Finance Act (SFA) and increased the statewide
per pupil base funding by inflation, or 2.8 percent, and an additional amount beyond inflation and student
growth. However, for the seventh consecutive year the Colorado State Legislature continued to lower the
statewide total funding by applying a budget stabilization factor to reduce total program funding received
by each school district. For the district, this budget stabilization factor in the SFA averages over $7.1 million
annually and has accumulated to over $49.7 million cumulatively in lost State revenues.
The funded pupil count is the real driver of school funding. The SFA identifies a per -pupil funding
amount, and the number of full-time students enrolled in a district determines the amount of total
funding. The funded pupil count refers to the number of full-time students enrolled in a district. Not
all students (kindergartners for example) attend school on a full-time basis; the funded pupil count is
different from the total enrollment, or district membership. The official pupil count occurs each October 1
and results in the funded pupil count numbers. The district's state per pupil revenue (PPR) for 2017-18 is
$7,937.94.
The budget implications are substantial if projected enrollment growth is not realized. Actual funded pupil
count information is generally received after the close of the first quarter of the fiscal year and many
staffing and programmatic changes cannot be made without significant impacts to students. For this
reason, the district generally undertakes a reasonable, yet conservative, projection methodology to reduce
the risk of a funding shortfall compared to expected revenues.
Requests for Information
To This financial report is designed to provide a general overview of the Eagle County Schools' finances for
Q all those with an interest in the district. Questions concerning any of the information provided in this report
or requests for additional information should be addressed to:
o
. Sandy Mutchler, CPA, Chief Operating Officer
Eagle County Schools
Business Services
PO Box 740
Eagle, Colorado 81631
C)
CIJE
CO sandra.mutchler@eaglecountyschools.net
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BASIC FINANCIAL STATEMENTS
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EAGLE COUNTY SCHOOLS
STATEMENT OF NET POSITION
June 30, 2017
PRIMARY GOVERNMENT
GOVERNMENTAL BUSINESS -TYPE
ACTIVITIES ACTIVITIES
TOTAL
COMPONENT UNIT
EAGLE COUNTY
CHARTER
ACADEMY
ASSETS
Cash and Investments $ 39,430,612 $ 792,776 $ 40,223,388 $ 1,915,774
Restricted Cash and Investments 135,105,819 - 135,105,819 -
Accounts Receivable 171,942 2,685 174,627 196,432
Taxes Receivable 3,009,772 - 3,009,772 -
Grants Receivable 296,671 - 296,671 -
Prepaid Expenses - - - 14,500
Inventories 84,545 84,545 12,002
Capital Assets, Not Being Depreciated 22,239,655 11,776 22,251,431 -
Capital Assets, Net of Accumulated Depreciation 134,304,490 59,512 134,364,002 10,295,938
TOTAL ASSETS
334,643,506 866,749
335, 510, 255 12, 434, 646
DEFERRED OUTFLOWS OF RESOURCES
Loss on Debt Refunding 9,341,813 9,341,813
Pensions 100,461,319 - 100,461,319
TOTAL DEFERRED OUTFLOWS OF RESOURCES 109,803,132
4,289,952
109,803,132 4,289,952
LIABILITIES
Accounts Payable 6,386,654 - 6,386,654 44,985
Accrued Liabilities 903,550 - 903,550 41,612
Accrued Salaries and Benefits 6,644,814 4,751 6,649,565 289,389
Unearned Revenues 330,833 - 330,833 14,135
Security Deposits - 7,630 7,630 -
Accrued Interest Payable 992,404 - 992,404 -
Noncurrent Liabilities
Due Within One Year 9,319,817 - 9,319,817 -
Due in More Than One Year 273,412,461 - 273,412,461 -
Net Pension Liability 255,376,474 - 255,376,474 10,962,675
TOTAL LIABILITIES
553,367,007 12,381
553,379,388 11,352,796
DEFERRED INFLOWS OF RESOURCES
Pensions 2,276,011 2,276,011 232,464
NET POSITION
Net Investment in Capital Assets 14,276,986
Restricted for Mill Levy Override 1,876,142
Restricted for Capital Renewal -
Restricted for Debt Service 15,378,801
Restricted for Emergencies 2,375,000
Unrestricted (145,103, 309)
TOTAL NET POSITION
71,288
783,080
14, 348, 274 10, 295, 938
1,876,142 -
- 159,068
15,378,801 -
2,375,000 115,700
(144,320,229) (5,431,368)
$ (111,196,380) $ 854,368 $ (110,342,012) $ 5,139,338
The accompanying notes are an integral part of the financial statements.
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EAGLE COUNTY SCHOOLS
FUNCTIONS/PROGRAMS
EAGLE COUNTY SCHOOLS
STATEMENT OF ACTIVITIES
Year Ended June 30, 2017
PROGRAM REVENUES
OPERATING CAPITAL
CHARGES GRANTS AND GRANTS AND
EXPENSES FOR SERVICES CONTRIBUTIONS CONTRIBUTIONS
PRIMARY GOVERNMENT
Governmental Activities
Instruction $ 80,062,490 $ 1,723,046 $ 5,504,203 $ -
Supporting Services 48,123,875 2,117,362 2,441,545 -
Interest on Long -Term Debt 7,658,076 - - 61,073
Total Governmental Activities
Business -Type Activities
District Housing
135, 844, 441 3,840,408
125,532 127,184
7,945,748 61,073
TOTAL PRIMARY GOVERNMENT $ 135,969,973 $ 3,967,592 $ 7,945,748 $ 61,073
COMPONENT UNIT
Eagle County Charter Academy $ 6,306,552 $ 379,015 $ 3,388 $ -
GENERAL REVENUES
Local Property Taxes
Specific Ownership Taxes
State Equalization
Per Pupil Revenue
State Capital Construction
Grants and Contributions not Restricted to Specific Programs
Investment Income
Other
TOTAL GENERAL REVENUES
CHANGE IN NET POSITION
NET POSITION, Beginning
NET POSITION, Ending
The accompanying notes are an integral part of the financial statements.
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EAGLE COUNTY SCHOOLS
NET (EXPENSE) REVENUE AND CHANGE IN NET POSITION
PRIMARY GOVERNMENT COMPONENT UNIT
EAGLE COUNTY
GOVERNM ENTAL BUSI NESS -TYPE CHARTER
ACTIVITI ES ACTIVITI ES TOTAL ACADEMY
$ (72,835,241) $ $ (72,835,241) $
(43, 564, 968) (43, 564, 968)
(7,597,003) - (7,597,003)
(123,997,212) - (123,997,212)
(123, 997, 212)
1,652 1,652
1,652 (123,995,560)
- - - (5,924,149)
68, 961, 670 - 68, 961, 670 807,283
3,136, 892 3,136, 892
17,268,541 - 17,268,541 -
- - - 2,547,496
- - 91,766
536,267 536,267 825,895
711,466 - 711,466 9,884
1,003,563 - 1,003,563 65
91,618,399
(32,378,813) 1,652
(78,817,567) 852,716
91,618,399 4,282,389
(32,377,161) (1,641,760)
(77,964,851) 6,781,098
$ (111,196,380) $ 854,368 $ (110,342,012) $ 5,139,338
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Basic Financial Statements Balance Sheet — Governmental Funds
38
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
BALANCE SHEET
GOVERNMENTAL FUNDS
June 30, 2017
BOND NONMAJOR
GENERAL BUILDING REDEMPTION FUNDS
TOTAL
ASSETS
Cash and Investments $ 21,842,784 $ - $ 15,586,291 $ 2,001,537 $ 39,430,612
Restricted Cash and Investments 134,657,508 448,311 135,105,819
Accounts Receivable 128,293 9,917 33,732 171,942
Taxes Receivable 2,181,268 784,914 43,590 3,009,772
Grants Receivable - 296,671 296,671
Inventories 84,545 84,545
TOTAL ASSETS
$ 24,152,345 $ 134,667,425 $ 16,371,205 $ 2,908,386 $ 178,099,361
LIABILITIES
Accounts Payable $ 1,437,416 $ 4,949,238 $ - $ - $ 6,386,654
Accrued Liabilities 814,985 88,565 903,550
Accrued Salaries and Benefits 6,307,251 337,563 6,644,814
Unearned Revenues - 330,833 330,833
TOTAL LIABILITIES
DEFERRED INFLOWS OF RESOURCES
Property Taxes
FUND BALANCES
Nonspendable Inventories
Restricted for Mill Levy Override
Restricted for Debt Service
Restricted for Capital Outlay
Restricted for Emergencies
Assigned to Capital Outlay
Assigned to Transportation
Assigned to Nutrition Services
Unassigned
8,559,652 4,949,238
445,761 185,145
1,876,142
2,375,000
10,895,790
TOTAL FUND BALANCES 15,146,932
129,718,187
16,186,060
129,718,187 16,186,060
756,961 14,265,851
9,295 640,201
84,545 84,545
- 1,876,142
- 16,186,060
448,311 130,166,498
2,375,000
1,219,643 1,219,643
5,334 5,334
384,297 384,297
- 10,895,790
2,142,130 163,193, 309
TOTAL LIABILITIES, DEFERRED INFLOWS
OF RESOURCES, AND FUND BALANCES $ 24,152,345 $ 134,667,425 $ 16,371,205 $ 2,908,386 $ 178,099,361
The accompanying notes are an integral part of the financial statements.
November 6, 2018 - Page 255 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL
FUNDS TO THE STATEMENT OF NET POSITION
June 30, 2017
Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because:
Total Fund Balances of Governmental Funds
Capital assets used in governmental activities are not financial resources and, therefore, are not reported
in governmental funds.
Other long-term assets are not available to pay current year expenditures and, therefore, are deferred
in governmental funds. This amount represents property taxes not available as current financial
resources.
Long-term liabilities and related items, including bonds payable ($281,775,470), compensated absences
($956,808) loss on refunding $9,341,813, and accrued interest payable ($992,404) are not due and
payable in the current year and, therefore, are not reported in governmental funds.
Pension liability ($255,376,474) and related deferred inflows ($2,276,011) and deferred
outflows $100,461,319 are not due and payable in the current year and, therefore, are not reported
in the funds.
$ 163,193, 309
156, 544,145
640,201
(274,382,869)
(157,191,166)
Total Net Position of Governmental Activities $111,196,380)
The accompanying notes are an integral part of the financial statements.
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
Year Ended June 30, 2017
BOND NONMAJOR
GENERAL BUILDING REDEMPTION FUNDS
TOTAL
REVENUES
Local Sources $ 54,915,535 $ 588,472 $ 20,057,272 $ 2,929,574 $ 78,490,853
State Sources 20,010,407 - 746,780 20,757,187
Federal Sources 536,267 61,073 - 4,013,852 4,611,192
TOTAL REVENUES
75,462,209 649,545 20,057,272
7,690,206 103, 859, 232
EXPENDITURES
Current
Instruction 43,517,610 - - 2,233,525 45,751,135
Supporting Services 26,324,959 - - 6,223,352 32,548,311
Capital Outlay - 16,017,548 - 1,011,441 17,028,989
Debt Service
Principal 200,000 8,800,000 9,000,000
Interest and Fiscal Charges 207,538 7,273,400 7,480,938
Debt Issuance Costs - 987,761 - 987,761
TOTAL EXPENDITURES 69,842,569
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES 5,619,640
17, 412 ,847 16, 073, 400
(16,763,302) 3,983,872
9,468,318 112,797,134
(1,778,112) (8,937,902)
OTHER FINANCING SOURCES (USES)
Debt Issued 131,770,000 - 131,770,000
Debt Premium - 22,332,115 - 22,332,115
Payment to Escrow Agent (8,462,505) - (8,462,505)
Transfers In - 841,879 - 2,486,746 3,328,625
Transfers Out (2,486,746) - - (841,879) (3,328,625)
TOTAL OTHER FINANCING SOURCES (USES) (2,486,746) 146,481,489 1,644,867 145,639,610
NET CHANGE IN FUND BALANCES 3,132,894 129,718,187 3,983,872 (133,245) 136,701,708
FUND BALANCES, Beginning 12,014,038 - 12,202,188 2,275,375 26,491,601
FUND BALANCES, Ending $ 15,146,932 $ 129,718,187 $ 16,186,060 $ 2,142,130 $ 163,193,309
The accompanying notes are an integral part of the financial statements.
40
November 6, 2018 - Page 257 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
Year Ended June 30, 2017
Amounts Reported for Governmental Activities in the Statement of Activities are Different Because:
Net Change in Fund Balances of Governmental Funds $ 136,701,708
Capital outlays to purchase or construct capital assets are reported in governmental funds as
expenditures. However, for governmental activities those costs are capitalized in the statement
of net position and are allocated over their estimated useful lives as annual depreciation
expense in the statement of activities. This is the amount by which capital outlay $16,167,102
exceeded depreciation expense ($8,543,038) and disposals ($7,579) in the current year.
7,616,485
Revenues that do not provide current financial resources are deferred in the governmental fund
financial statements but are recognized in the government -wide financial statements. This
amount represents the change in property taxes not available as current financial resources. (393,604)
Repayments of long-term debt are expenditures in governmental funds, but they reduce
long-term liabilities in the statement of net position and do not affect the statement of activities. 9,000,000
Debt proceeds provide current financial resources to governmental funds but issuing debt
increases long-term liabilities in the statement of net position and does not affect the statement
of activities. This amount is the net effect of these differences in the treatment of long-term
debt and related items: debt proceeds ($131,770,000), debt premium ($22,332,115), and
payment to trustee $8,462,505.
Some expenses reported in the statement of activities do not require the use of current financial
resources and, therefore, are not reported as expenditures in governmental funds. This amount
represents the change in accrued interest payable ($495,869), amortization of bond premiums
$2,254,204, amortization of loss on debt refunding ($947,712), change in compensated absences
payable ($1,232), net pension liability ($122,660,683), pension -related deferred outlfows of resources
$82,555,031, and pension -related deferred inflows of resources ($367,531) in the current year.
(145, 639, 610)
(39, 663, 792)
Change in Net Position of Governmental Activities $ (32,378,813)
The accompanying notes are an integral part of the financial statements.
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42
EAGLE COUNTY SCHOOLS
ASSETS
Current Assets
Cash and Investments
Accounts Receivable
EAGLE COUNTY SCHOOLS
STATEMENT OF NET POSITION
PROPRIETARY FUND
June 30, 2017
$
BUSINESS -TYPE
ACTIVITIES
DISTRICT
HOUSING
792,776
2,685
Total Current Assets 795,461
Long -Term Assets
Capital Assets, Not Being Depreciated
Capital Assets, Net of Accumulated Depreciation
11,776
59,512
Total Long -Term Assets 71,288
TOTAL ASSETS 866,749
LIABILITIES
Current Liabilities
Accrued Salaries and Benefits
Security Deposits
4,751
7,630
TOTAL LIABILITIES 12,381
NET POSITION
Net Investment in Capital Assets 71,288
Unrestricted 783,080
TOTAL NET POSITION
$ 854,368
The accompanying notes are an integral part of the financial statements.
November 6, 2018 - Page 259 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN NET POSITION
PROPRIETARY FUND
Year Ended June 30, 2017
OPERATING REVENUES
Rental Income
BUSINESS -TYPE
ACTIVITIES
DISTRICT
HOUSING
$ 127,184
OPERATING EXPENSES
Salaries 24,087
Employee Benefits 8,481
Purchased Services 49,188
Supplies and Materials 30,128
Depreciation 13,648
TOTAL OPERATING EXPENSES 125,532
CHANGE IN NET POSITION 1,652
NET POSITION, Beginning 852,716
NET POSITION, Ending $ 854,368
The accompanying notes are an integral part of the financial statements.
'3
November 6, 2018 - Page 260 0
44
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
STATEMENT OF CASH FLOWS
PROPRIETARY FUND
Increase (Decrease) in Cash and Cash Equivalents
Year Ended June 30, 2017
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Tenants
Cash Paid to Suppliers
Cash Paid to Employees
BUSINESS -TYPE
ACTIVITIES
DISTRICT
HOUSING
126,636
(87,797)
(21,485)
Net Cash Provided (Used) by Operating Activities 17,354
CASH AND CASH EQUIVALENTS, Beginning 775,422
CASH AND CASH EQUIVALENTS, Ending $ 792,776
RECONCILIATION OF CHANGE IN NET POSITION TO
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES
Change in Net Position $ 1,652
Adjustments to Reconcile Change in Net Position
Net Cash Provided (Used) by Operating Activities
Depreciation 13,648
Changes in Assets and Liabilities
Accounts Receivable (2,575)
Accrued Salaries and Benefits 2,602
Security Deposits 2,027
Total Adjustments 15,702
Net Cash Provided (Used) by Operating Activities
$ 17,354
The accompanying notes are an integral part of the financial statements.
November 6, 2018 - Page 261 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES
AGENCY FUND
June 30, 2017
STUDENT
ACTIVITY
ASSETS
Cash and Investments $ 1,290,897
Accounts Receivable 356
TOTAL ASSETS 1,291,253
LIABILITIES
Due to Student Groups 1,291,253
TOTAL LIABILITIES
$ 1,291,253
The accompanying notes are an integral part of the financial statements.
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46
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Eagle County Schools (the "district") was formed in 1958 when sixteen independent
districts were consolidated into a County -wide district. The district provides educational
services and is governed by an elected Board of Education with seven members.
The accounting policies of the district conform to generally accepted accounting principles
as applicable to governmental units. The Governmental Accounting Standards Board
("GASB") is the accepted standard-setting body for establishing governmental accounting
and financial reporting principles. Following is a summary of the more significant policies.
Reporting Entity
The financial reporting entity consists of the district, organizations for which the district is
financially accountable and organizations that raise and hold economic resources for the
direct benefit of the district. All funds, organizations, institutions, agencies, departments
and offices that are not legally separate are part of the district. In addition, any legally
separate organizations for which the district is financially accountable are considered part
of the reporting entity. Financial accountability exists if the district appoints a voting
majority of the organization's governing board or if the organization is fiscally dependent,
and is able to impose its will on the organization, or if the organization has the potential to
provide benefits to, or impose financial burdens on, the district.
Based on the application of these criteria, the district includes a charter school within its
reporting entity. The charter school is a public school authorized by State statutes to
provide alternatives for parents, pupils and teachers. The charter school is fiscally
accountable to the district and their exclusion would render the district's financial
statements misleading. Since the charter school has a separately elected board, the charter
school is discretely presented in the financial statements. Separate financial statements
may be obtained by contacting the school individually at the following address:
Eagle County Charter Academy
1105 Miller Ranch Road
Edwards, Colorado 81632
Government -wide and Fund Financial Statements
The government -wide financial statements (i.e., the Statement of Net Position and the
Statement of Activities) report information on all non -fiduciary activities of the district
and its component unit. For the most part, the effect of inter -fund activity has been
removed from these statements. Exceptions to this general rule are charges for inter -fund
services that are reasonably equivalent to the services provided. Governmental activities,
which normally are supported by taxes and intergovernmental revenues, are reported
separately from business- type activities, which rely to a significant extent on fees and
charges for support. Likewise, the primary government is reported separately from the
legally separate component unitfor which the district is financially accountable.
November 6, 2018 - Page 263 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Government -wide and Fund Financial Statements (continued)
The statement of activities demonstrates the degree to which the direct expenses of the
given function or segments are offset by program revenues. Direct expenses are those that
are clearly identifiable with a specific function or segment. Program revenues include 1)
charges to students or other customers who purchase, use, or directly benefit from goods,
services, or privileges provided by a given function or segment and 2) grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular function or segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues. Internally dedicated resources
are reported as general revenues rather than as program revenues.
Separate financial statements are provided for governmental funds, proprietary fund, and
fiduciary fund, even though the latter is excluded from the district's government -wide
financial statements. Major individual governmental and proprietary funds are reported as
separate columns in the fund financial statements.
Measurement Focus, Basis of Accounting, and Financial Statement
Presentation
The government -wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting, as are the proprietary fund
financial statements. Revenues are recorded when earned and expenses are recorded
when the liability is incurred, regardless of the timing of related cash flows. Property taxes
are recognized as revenues in the year for which they are levied. Grants and similar items
are recognized as revenue as soon as all eligibility requirements imposed by the provider
have been met. Agency funds utilize the accrual basis of accounting.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized
as soon as they are both measurable and available. Revenues are considered to be
available when they are collected within the current year or soon enough thereafter to pay
liabilities of the current year. For this purpose, the district considers revenues to be
available if they are collected within 60 days of the end of the current year.
Taxes, intergovernmental revenues, grants, and interest associated with the current year
are considered to be susceptible to accrual and so have been recognized as revenues of
the current year. All other revenues are considered to be measurable and available only
when cash is received by the district.
Expenditures generally are recorded when a liability is incurred, as under accrual
accounting. However, debt service expenditures, as well as expenditures related to
compensated absences, are recorded only when payment is due.
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48
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Measurement Focus, Basis of Accounting, and Financial Statement
Presentation (continued)
Proprietary funds distinguish operating revenues and expenses from non-operating items.
Operating revenues and expenses generally result from providing services and producing
and delivering goods in connection with the fund's principal ongoing operations. Operating
expenses for enterprise funds include the cost of sales and services, administrative
expenses, and depreciation on capital assets. All revenues and expenses not meeting this
definition are reported as non-operating revenues and expenses.
When both restricted and unrestricted resources are available for a specific use, it is the
district's practice to use restricted resources first, then unrestricted resources as they are
needed.
In the fund financial statements, the district reports the following major governmental
funds:
The General Fund is the district's primary operating fund. It accounts for all financial
resources of the district, except those accounted for in another fund. Major revenue
sources include local property taxes, specific ownership (personal property) taxes, and
State of Colorado equalization funding, as determined by the School Finance Act of 1994,
as amended. Expenditures include all costs associated with the daily operation of the
schools, except for programs funded by grants from federal and state governments, certain
capital outlay expenditures, debt service, food service operations, transportation
operations, district housing and other pupil activities.
The Building Fund is used to account for the acquisition of sites, buildings, equipment and
vehicles. Eagle County Schools only reports expenditures related to bond projects in this
fund.
The Bond Redemption Fund is used to account for the accumulation of resources for, and
the payment of, Tong -term debt principal, interest, and related costs. The fund's primary
revenue source is local property taxes levied specifically for debt service.
November 6, 2018 - Page 265 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Measurement Focus, Basis of Accounting, and Financial Statement
Presentation (continued)
Additionally, the district reports the following fund types:
Proprietary Funds — These funds focus on the determination of the changes in fund net
position, financial position, and cash flows and are classified as either enterprise or internal
service. Enterprise Funds may be used to account for any activity for which a fee is charged
to external users for goods or services. The District has one enterprise fund which is the
District Housing Fund used to account for the rental and maintenance of housing provided
to district employees.
Fiduciary Fund — The District's only agency fund is the Student Activity Fund. The Agency
Fund is used to account for resources used to support each District's student and
fundraising activities. The district holds all resources in a purely custodial capacity.
Assets, Liabilities and Fund Equity
Cash and Investments - The district utilizes the pooled cash concept whereby cash
balances of each of the district's funds are pooled and invested by the district. It is the
intention of the investment pool to maximize interest income, and securities are selected
according to their risk, marketability, and diversification.
For purposes of the statement of cash flows, the district considers all highly liquid
investments with an original maturity of three months or less to be cash equivalents.
Investments in pooled cash are considered to be cash equivalents.
Receivables- All receivables are reported at their gross value and, where appropriate, are
reduced by the estimated portion that is expected to be uncollectible. Property taxes
levied in the current year but not received at year end are reported as taxes receivable
and are presented net of an allowance for uncollectible taxes of 1% of the total levy.
Inventories- Materials and supplies inventories are stated using the first-in/first-out (FIFO)
method. Nutrition Services Fund inventories consist of purchased and donated
commodities. Donated commodities, received at no cost under a program supported
by the federal government, are valued based upon the cost furnished by the federal
government.
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November 6, 2018 - Page 266 0
50
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Assets, Liabilities and Fund Equity (continued)
Capital Assets - Capital assets, which include property and equipment, are reported in the
applicable governmental or business -type activities columns in the government -wide
financial statements and the proprietary fund in the fund financial statements. Capital
assets are defined as assets with an initial, individual cost of $5,000 or more and an
estimated useful life in excess of one year. Such assets are recorded at historical cost or
estimated historical cost if purchased or constructed. Donated capital assets are recorded
at the acquisition value on the date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or
materially extend asset lives are not capitalized.
Property and equipment of the district is depreciated using the straight line method
over the following estimated useful lives.
Buildings and Improvements 15-30 years
Vehicles 7-13 years
Equipment 5-20 years
Accrued Salaries and Benefits - Salaries and benefits of certain contractually employed
personnel are paid over a twelve month period from September to August, but are earned
during a school year of approximately nine to ten months. The salaries and benefits earned,
but unpaid, at June 30, are reflected as a liability in the accompanying financial statements.
Unearned Revenues - Unearned revenues include grant funds that have been collected
but the corresponding expenditures have not been incurred.
Compensated Absences — Employees of the district are allowed to accumulate unused
vacation and sick time based on their length of employment and classification, up to a
maximum of 240 hours of vacation time and 100 hours of sick time. Accumulated vacation
time vests immediately, and sick time vests after 20 years of employment. These
compensated absences are paid at termination.
These compensated absences are recognized as expenses/expenditures when earned in
the proprietary funds and when due in the governmental funds. A long-term liability has
been reported in the government -wide financial statements for the accrued compensated
absences.
November 6, 2018 - Page 267 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Assets, Liabilities and Fund Equity (continued)
Long -Term Debt - In the government -wide financial statements and the proprietary fund
in the fund financial statements, long-term debt and other long-term obligations are
reported as liabilities. Debt premiums, discounts and accounting losses resulting from debt
refundings are deferred and amortized over the life of the debt using the straight-line
method. In the governmental fund financial statements, the face amount of debt issued is
reported as other financing sources. Premiums received on debt issuances are reported
as other financing sources while discounts are reported as other financing uses.
Issuance costs, whether or not withheld from the debt proceeds, are reported as current
expenses or expenditures.
Pensions— The district participates in the School Division Trust Fund (SDTF), a cost-sharing
multiple -employer defined benefit pension plan administered by the Public Employees'
Retirement Association of Colorado ("PERA"). The net pension liability, deferred outflows
of resources and deferred inflows of resources related to pensions, pension expense,
information about the fiduciary net position and additions to/deductions from the fiduciary
net position of the SDTF have been determined using the economic resources
measurement focus and the accrual basis of accounting, the same basis of accounting used
by the SDTF. For this purpose, benefit payments (including refunds of employee
contributions) are recognized when due and payable in accordance with the benefit terms.
Investments are reported at fair value.
Deferred Inflows of Resources— In the governmental fund financial statements, deferred
inflows of resources include property taxes earned but not available as current financial
resources.
Fund Equity- At the governmental fund financial reporting level, fund equity is classified
as fund balance. For all other reporting, it is classified as net position.
Net Position - In the government -wide financial statements and the proprietary fund in
the fund financial statements, net position is restricted when constraints placed on the
use of resources are externally imposed.
Fund Balance - In the fund financial statements, governmental funds report fund balance
classifications that comprise a hierarchy based primarily on the extent to which the district
is bound to honor constraints on the specific purposes for which amounts in those funds
can be spent. Fund balances are classified as follows:
• Nonspendable fund balance - Amounts that are not in a spendable form (such as
deposits, inventories, and prepaid items) or are required to be maintained intact
(such as the corpus of an endowment fund).
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52
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Assets, Liabilities and Fund Equity (continued)
• Restricted fund balance - Amounts constrained to specific purposes by their providers
(such as grantors, bondholders, and higher levels of government), through constitutional
provisions, or by enabling legislation. These balances include TABOR, debt service and
statute -defined special revenue funds.
• Committed fund balance - Amounts constrained to specific purposes through resolution
by the board of education are reported as committed. Amounts cannot be used for any
other purpose unless the board takes the same action to modify or rescind the
commitment.
• Assigned fund balance - Amounts constrained by the district for specific purposes, but is
neither restricted nor committed. Through resolution, the board of education has
authorized the district's superintendent to assign fund balances. Per district policy, intended
use may be expressed by the district's Board of Education and assigned by authorized
individuals including the Superintendent or Chief Financial Officer.
• Unassigned fund balance - The residual amount reported when the balances do not
meet any of the above criterions. The district reports positive unassigned fund balance
only in the general fund. Negative unassigned balances may be reported in all funds.
Fund Balance Policy- The district's policy states that maintaining a fiscal year-end fund
balance as an operating reserve in the general fund is a beneficial and sound financial
management practice. The Board of Education assigns to the Superintendent or designee
the responsibility of accumulating and maintaining a general fund fund balance amounting
to 10% of the district's current fiscal year adopted budget or $10,000,000, whichever is
greater at fiscal year-end, as an operating reserve. This amount will include the emergency
reserve required by Article X, Section 20 of the Colorado Constitution (Taxpayer's Bill of
Rights).
The district has not established a formal policy for its use of restricted and unrestricted
fund balances. However, if both restricted and unrestricted fund balances are available for
a specific purpose, the district uses restricted fund balance first, followed by committed,
assigned, and unassigned fund balances.
Revenues
Property Taxes - Property taxes for a calendar year are certified in arrears on December
10 and attached as a lien on the property the previous January 1. For example, property
taxes paid in 2017 are certified to the county in December 2016 and are available for
collection on the levy date, January 1, 2017. Property taxes are payable in full by April 30
or in two equal installments due February 28 and June 15. Property tax receipts collected
by the county are generally remitted to the district in the subsequent month.
November 6, 2018 - Page 269 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
State Revenues - The district receives unrestricted state equalization revenues as required
by State statutes.
Interest Income - Interest income earned on pooled cash is recorded as revenue in the
General Fund. Interest income earned in the Bond Redemption Fund, Building Fund,
Capital Reserve Fund and the Agency Fund is recorded when earned in the related fund.
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54
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 2: CASH AND INVESTMENTS
At June 30, 2017, the district had the following cash and investments:
Cash on Hand $ 1,400
Deposits 5,607,040
Investments 171,011,664
Total $ 176,620,104
Cash and investments are reported in the finanical statement as follows:
Cash and Investments
Restricted Cash and Investments
Agency fund Cash and Investments
$ 40,223,388
135,105,819
1,290,897
$ 176,620,104
Deposits
The Colorado Public Deposit Protection Act (PDPA) requires all local government entities
to deposit cash in eligible public depositories. Eligibility is determined by state regulations.
Amounts on deposit in excess of federal insurance levels must be collateralized by eligible
collateral as determined by the PDPA. The PDPA allows the financial institution to
create a single collateral pool for all public funds held. The pool is to be maintained by
another institution, or held in trust for all uninsured public deposits as a group. The fair
value of the collateral must be at least equal to 102% of the uninsured deposits. At
June 30, 2017, the district had bank deposits of $5,598,615 collateralized with securities
held by the financial institution's agent but not in the district's name.
November 6, 2018 - Page 271 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 2: CASH AND INVESTMENTS (continued)
Investments
The district is required to comply with State statutes which specify investment instruments
meeting defined rating, maturity, and concentration risk criteria in which local governments
may invest, which include the following. State statutes do not address custodial risk.
• Obligations of the United States and certain U.S. Agency securities
• Certain international agency securities
• General obligation and revenue bonds of U.S. local government entities
• Bankers' acceptance of certain banks
• Commercial paper
• Written repurchase agreements collateralized by certain authorized securities
• Certain money market funds
• Guaranteed investment contracts
• Local government investment pools
Interest Rate Risk - State statutes generally limit the maturity date of investment
securities to five years from the date of purchase unless the governing board authorizes
the investment for a period in excess of five years.
Credit Risk- The district has no policy toward credit risk other than to follow State
statutes which limit certain investments to those with at least two credit ratings at or above
"A" or its equivalent from nationally recognized statistical rating organizations. If it is a
general obligation of this state or of any political subdivision, institution, department,
agency, instrumentality, or authority of this state or carries at least two credit ratings at or
above "AA" or its equivalent from such organizations.
Concentration of Credit Risk - State statutes do not limit the amount the district may
invest in any single issuer, except for corporate securities.
Local Government Investment Pool — At June 30, 2017, the district had $171,011,664
invested in the Colorado Local Government Liquid Asset Trust (Colotrust), an investment
vehicle established for local government entities in Colorado to pool surplus funds. The
Colorado Division of Securities administers and enforces the requirements of creating and
operating Colotrust. The pool operated in conformity with the Securities and Exchange
Commission's Rule 2a-7. Colotrust is measured at the net asset value per share, with each
share equal in value to $1.00.
55
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56
EAGLE COUNTY SCHOOLS
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 2: CASH AND INVESTMENTS (continued)
Colotrust is rated AAAm by Standard and Poor's. Investments of Colotrust are limited to
those allowed by State statutes. A designated custodial bank provides safekeeping and
depository services in connection with the direct investment and withdrawal functions. The
custodian's internal records identify the investments owned by the participating
governments.
Restricted Cash and Investments
At June 30, 2017, the Building and Capital Reserve funds held cash and investments of
$134,657,508 and $448,311, respectively, representing unspent debt proceeds restricted
for capital projects.
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 3: CAPITAL ASSETS
Capital asset activities for the year ended June 30, 2017, is summarized below.
Eagle County School District
Capital Asset Summary
6/30/2017
Balances Balances
6/30/2016 Additions Reductions 6/30/2017
Governmental Activities
Capital Assets, Not Being Depreciated
Land $ 11,300,761 $ 2,031,408 $ $ 13,332,169
Construction in Progress - 8,907,486 8,907,486
Total Capital Assets, Not Being Depreciated 11,300,761 10,938,894 22,239,655
Capital Assets, Being Depreciated
Buildings and Improvements
Equipment and Vehicles
Total Capital Assets, Being Depreciated
264,660,004
12,813,710
4,068,900
1,159, 308 479,748
277,473,714 5,228,208
268,728,904
13,493, 270
479,748 282,222,174
Less Accumulated Depreciation For
Buildings and Improvements 128,555,733 8,121,426 136,677,159
Equipment and Vehicles 11,291,082 421,612 472,169 11,240,525
Total Accumulated Depreciation 139,846,815 8,543,038 472,169 147,917,684
Total Capital Assets, Being Depreciated, Net 137,626,899 (3,314,830) 7,579 134,304,490
Governmental Activities Capital Assets, Net $ 148,927,660 $ 7,624,064 $ 7,579 $ 156,544,145
Business -Type Activities
Capital Assets, Not Being Depreciated
Land $ 11,776 - $ 11,776
Capital Assets, Being Depreciated
Buildings and Improvements
803,498 - 803,498
Less Accumulated Depreciation For
Buildings and Improvements 730,338 13,648 743,986
Total Capital Assets, Being Depreciated, Net 73,160 (13,648) 59,512
Business Type Activities Capital Assets, Net $ 84,936 $ (13,648) $ $ 71,288
Depreciation expense was charged to programs of the District as follows:
Governmental Activities:
Instruction 5,980,127
Supporting Services 2,562,911
Total $ 8,543,038
57
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58
EAGLE COUNTY SCHOOLS
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 4: SHORT-TERM DEBT
During the year ended June 30, 2017, the District borrowed $20,377,460 from the State-
sponsored interest-free loan program to provide cash flow throughout the fiscal year. The
loan was paid in full in May 2017, from property taxes received in February and March.
NOTE 5: LONG-TERM DEBT
Following is a summary of long-term debt transactions of the district for the year ended
June 30, 2017.
Governmental Activities
General Obligation Bonds
2013 Refunding Bonds
Bond Premium
2009 Refunding Bonds
Bond Premium
2007 Refunding Bonds
Bond Premium
2005 Refunding Bonds
Bond Premium
2017 Refunding Bonds
Bond Premium
Total General Obligation Bonds
2010 Certificates of Participation
COPs Premium
Compensated Absences
Balances Due Within One
6/30/16 Additions Reductions Balances 6/30/17 Year
$ 101,875,000 $ $ $ 101,875,000 $ 3,070,000
14,518,366 1,319,851 13,198,515
5,575,000 1,775,000 3,800,000 1,855,000
295,785 147,893 147,892 -
2,950,000 2,950,000
146,642 146,642 -
12,855,000 4,075,000 8,780,000 4,280,000
511,766 170,559 341,207 -
131,770,000 - 131,770,000
22,332,115 469,259 21,862,856
138,727,559 154,102,115 11,054,204 281,775,470 9,205,000
7,585,000 7,585,000
173,585 173,585
955,576 524,516 523,284
956,808 114,817
Total Governmental Activities $ 147,441,720 $ 154,626,631 $ 19,336,073 $ 282,732,278 $ 9,319,817
Compensated absences of the governmental activities are expected to be liquidated with
revenues of the General Fund.
General Obligation Bonds
General obligation bonds are direct obligations and pledge the full faith and credit of the
district. The district issues general obligation bonds to provide funds for the acquisition and
construction of major capital facilities. These bonds have been issued for governmental
activities. Individual bond issue information is listed below:
• 131,770,000 General Obligation Refunding Bonds, Series 2017, were issued to refund
the outstanding Certificates of Participation, construct new school facilities and provide
for other capital improvement projects. Principal payments are due annually on
December 1, 2027, through 2036. Interest payments are due semi-annually on June 1
and December 1, with interest accruing at 5% per annum.
November 6, 2018 - Page 275 0
EAGLE COUNTY SCHOOLS
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 5: LONG-TERM DEBT (continued)
General Obligation Bonds (continued)
• $102,245,000 General Obligation Refunding Bonds, Series 2013, were issued to refund
a portion of the outstanding General Obligation Bonds, Series 2007. Principal payments
are due annually beginning December 1, 2017 through 2026. Interest payments are
due semi-annually on June 1 and December 1, with interest accruing at rates ranging
from 2% to 5% per annum.
• $13,800,000 General Obligation Refunding Bonds, Series 2009, were issued to refund
a portion of the outstanding General Obligation Improvement and Refunding Bonds,
Series 1999. Principal payments are due annually on December 1, through 2018.
Interest payments are due semi-annually on June 1 and December 1, with interest
accruing at rates ranging from 2.25% to 5% per annum.
• $128,370,000 General Obligation Bonds, Series 2007, were issued to construct new
school facilities and provide for other capital improvements projects. Principal payments
were due annually on December 1, 2013, through 2016. Interest payments were due
semi-annually on June 1 and December 1, with interest accruing at rates ranging from
4.5% to 5% per annum. During the year ended June 30, 2017, the bonds were paid in
full.
• $33,870,000 General Obligation Refunding Bonds, Series 2005, were issued to refund
a portion of the General Obligation Improvement and Refunding Bonds, Series 1999.
Principal payments are due annually on December 1, through 2018. Interest payments
are due semi-annually on June 1 and December 1, with interest accruing at rates
ranging from 3.5% to 5% per annum.
Bond payments, to maturity, are as follows.
Year Ended June 30, Principal Interest Total
2018 $ 9,205,000 11,474,963 20,679,963
2019 9,665,000 11,014,932 20,679,932
2020 10,130,000 10,547,425 20,677,425
2021 10,605,000 10,050,750 20,655,750
2022 11,120,000 9,517,850 20,637,850
2023-2027 63,730,000 39,555,662 103,285,662
2028-2032 62,775,000 25,401,625 88,176,625
2033-2037 68,995,000 7,902,375 76,897,375
$ 246,225,000 $ 125,465,582 $ 371,690,582
59
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EAGLE COUNTY SCHOOLS
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 5: LONG-TERM DEBT (continued)
General Obligation Bonds (continued)
In September, 2010, the District issued $4,995,000 Certificates of Participation, Series
2010A and $6,525,000 Certificates of Participation, 2010B, used to finance the demolition
of the Meadow Mountain Elementary School and the renovation of the former Battle
Mountain High School. Principal payments on the Series 2010A were due annually
beginning December 1, 2010, through 2040. Interest accrued at rates ranging from 2% to
4.75% per annum and were due semi-annually on June 1 and December 1. Principal
payments on the Series 2010B debt were due annually beginning December 1, 2025
through 2040. Interest accrued at rates ranging from 5.13% to 6.0% per annum and were
due semi-annually on June 1 and December 1. The Series 2010B Certificates of
Participation were issued as Build America Bonds whereby the District would receive a
subsidy from the United States Treasury equal to 35% of each interest payment.
Defeased Debt
In February, 2017, proceeds of the General Obligation Bonds, Series 2017, in the amount
of $8,462,505 were deposited in an irrevocable trust with an escrow agent to provide for
the future debt service requirements of $7,385,000 of the Certificates of Participation 2010A
and 2010B. The refunding resulted in an accounting loss of $903,920, and a minimal
economic loss (the difference between the present values of the old and new debt service
payments). As a result the refunded bonds are considered defeased and the liability has
been removed from the financial statements. The outstanding balance of the defeased
debt at June 30, 2017, was $7,385,000.
In June, 2013, proceeds of the General Obligation Refunding Bonds, Series 2013, in the
amount of $119,849,331 were deposited in an irrevocable trust with an escrow agent to
provide for the future debt service requirements of $103,590,000 of the General Obligation
Refunding Bonds, Series 2007. As a result the refunded bonds are considered defeased
and the liability has been removed from the financial statements. The outstanding balance
of the defeased debt was called and paid on December 1, 2016.
NOTE 6: INTERFUND TRANSFERS
Transfers In
Building Fund
Nutrition Services Fund
Capital Reserve Fund
Transportation Fund
60
Transfers Out
Capital Reserve Fund $ 841,879
General Fund 93,865
General Fund 1,669,740
General Fund 723,141
$ 3,328,625
November 6, 2018 - Page 277 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 6: INTERFUND TRANSFERS (continued)
The Capital Reserve Fund transferred debt service reserves to the Building Fund in
connection with the debt refunding of the district's certificates of participation. The General
Fund transfers a portion of its funding to the Capital Reserve Fund to be used for capital
purposes. The General Fund subsidized the student transportation program reported in the
Transportation Fund and the food services operations reported in the Nutrition Services
Fund.
NOTE 7: RISK MANAGEMENT
The district is exposed to various risks of loss related to torts; theft of, damage to, and
destruction of assets; injuries to employees; and natural disasters. The district accounts
for and finances its risk activities in the General Fund.
The district purchases commercial insurance for worker compensation risks. For its risk of
property loss or damage and general liability, the District participates in the Colorado School
Districts Self -Insurance Pool (CSDSIP).
Colorado School Districts Self Insurance Pool
The CSDSIP is sponsored by the Colorado Association of School Boards (CASB) and
operates as a self-insurance pool comprised of various school districts and other related
public educational entities within the State of Colorado. The CSDSIP is administered by
the Pool Board. The district pays an annual premium to the CSDSIP for various types of
property and liability insurance coverage. The Pool Agreement provides that the CSDSIP
will be self-sustaining through member premiums and will reinsure through a duly
authorized insurer. The reinsurance covers claims against the CSDSIP in excess of specific
claim amounts and in the aggregate in an amount and at limits determined by the CSDSIP
to be adequate to protect the solvency of the CSDSIP. The district did not have any
significant reductions in insurance coverage in the prior year, nor did it have any insurance
settlements exceed insurance coverage in the past three years.
NOTE 8: JOINTLY GOVERNED ORGANIZATION
The District, in conjunction with other surrounding Districts, created the Mountain Board
of Cooperative Educational Services (BOCES). The BOCES is an organization that provides
member districts services at a shared lower cost per district. The BOCES board is comprised
of one member from each participating district. The BOCES financial statements can be
obtained at their administrative offices located at 1713 Mount Lincoln Drive West, Leadville,
Colorado 80641. During the year ended June 30, 2017, the District paid $7,790 to the
BOCES.
61
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62
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 9: DEFINED BENEFIT PENSION PLAN
General Information
Plan Description- The District contributes to the School Division Trust Fund (SDTF), a cost-
sharing multiple -employer defined benefit pension plan administered by the Public
Employees' Retirement Association of Colorado (PERA). All employees of the District
participate in the SDTF. Title 24, Article 51 of the Colorado Revised Statutes (CRS) assigns
the authority to establish and amend plan provisions to the State Legislature. PERA issues
a publicly available financial report that includes information on the SDTF. That report may
be obtained at www.copera.org/investments/pera-financial-reports.
Benefits Provided - The SDTF provides retirement, disability, and survivor benefits to plan
participants or their beneficiaries. Retirement benefits are determined by the amount of
service credit earned or purchased, highest average salary, the benefit structure in place,
the benefit option selected at retirement, and age at retirement. The retirement benefit is
the greater of the a) highest average salary multiplied by 2.5% and then multiplied by years
of service credit, or b) the value of the participant's contribution account plus an equal
match on the retirement date, annualized into a monthly amount based on life expectancy
and other actuarial factors. In no case can the benefit amount exceed the highest average
salary or the amount allowed by applicable federal regulations.
Retirees may elect to withdraw their contributions upon termination of employment, and
may be eligible to receive a matching amount if five years of service credit is earned and
certain other criteria is met. Retirees who elect to receive a lifetime retirement benefit are
generally eligible to receive post-retirement cost -of -living adjustments (COLAs) as
established by State statutes. Retirees who began employment before January 1, 2007,
receive an annual increase of 2%, unless PERA has a negative investment year, in which
case the annual increase for the next three years is the lesser of 2% or the average
consumer price index for the prior calendar year. Retirees that began employment after
January 1, 2007, receive an annual increase of the lesser of 2% or the average consumer
price index for the prior calendar year, with certain limitations.
Disability benefits are available for plan participants once they reach five years of earned
service credit and meet the definition of a disability. The disability benefit amount is based
on the retirement benefit formula described previously, considering a minimum of twenty
years of service credit.
Survivor benefits are determined by several factors, which include the amount of earned
service credit, highest average salary of the deceased, the benefit structure in place, and
the qualified survivor receiving the benefits.
Contributions - The District and eligible employees are required to contribute to the SDTF
at rates established by Title 24, Article 51, Part 4 of the CRS. These contribution
requirements are established and may be amended by the State Legislature. The
contribution rate for employees is 8% of covered salaries. The District's contribution rate
for calendar years 2016 and 2017 was 19.15% and 19.65% of covered salaries,
respectively. However, a portion of the District's contribution (1.02% of covered salaries)
is allocated to the Health Care Trust Fund (See Note 10). The District's contributions to the
SDFT for the year ended June 30, 2017, were $8,196,242, equal to the required
contributions.
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EAGLE COUNTY SCHOOLS
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 9: DEFINED BENEFIT PENSION PLAN (continued)
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and
Deferred Inflows of Resources Related to Pensions
At June 30, 2017, the District reported a net pension liability of $255,376,474, representing
its proportionate share of the net pension liability of the SDTF. The net pension liability
was measured at December 31, 2016, and the total pension liability used to calculate the
net pension liability was determined by an actuarial valuation as of December 31, 2015.
Standard update procedures were used to roll -forward the total pension liability to
December 31, 2016.
The District's proportion of the net pension liability was based on the District's contributions
to the SDTF for the calendar year ended December 31, 2016, relative to the contributions
of all participating employers. At December 31, 2016, the District's proportion was
.8577202083%, which was a decrease of 0.0100268841% from its proportion measured
at December 31, 2015.
For the year ended June 30, 2017, the District recognized pension expense of $48,723,961.
At June 30, 2017, the District reported deferred outflows of resources and deferred inflows
of resources related to pensions from the following sources:
Differences between expected and actual experience
Changes of assumptions and other inputs
Net difference between projected and actual
earnings on plan investments
Changes in proportion
Contributions subsequent to the measurement date
Total
Deferred Outflows
of Resources
3,205,172
82,864,337
8,635,534
268,602
5,487,674
$ 100,461,319
Deferred Inflows
of Resources
$ 2,278
1,165,089
1,108, 644
$ 2,276,011
63
November 6, 2018 - Page 280 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 9: DEFINED BENEFIT PENSION PLAN (cont/hued)
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and
Deferred Inflows of Resources Related to Pensions (continued)
District contributions subsequent to the measurement date of $5,487,674 will be recognized
as a reduction of the net pension liability in the subsequent fiscal year. Other amounts
reported as deferred outflows of resources and deferred inflows of resources related to
pensions will be recognized as pension expense as follows.
Year
Ended
June 30,
2018
2019
2020
2021
Total
$ 37,248,170
37,002,357
18,361,929
85,178
$ 92,697,634
Actuarial Assumptions —The actuarial valuation as of December 31, 2015 determined the
total pension liability using the following actuarial assumptions and other inputs. On
November 18, 2016, PERA's governing board adopted revised economic and demographic
assumptions, which were effective on December 31, 2016, and which were reflected in the
roll -forward calculation of the total pension liability from December 31, 2015, to December
31, 2016, as follows:
Price Inflation
Real wage growth
Wage Inflation
Salary increases, including wage inflation
Long-term investment rate of return, net of plan
investment expenses, including price inflation
Discount Rate
Future post retirement benefit increases:
Hired prior to January 1, 2007
Hired after December 31, 2006
64
Assumptions
2.8%
1.1%
3.9%
3.9%- 10.1%
7.5%
7.5%
2.0%
ad hoc
Revised
Assumptions
2.4%
1.1%
3.5%
3.5%- 9.7%
7.3%
5.3%
2.0%
ad hoc
November 6, 2018 - Page 281 0
EAGLE COUNTY SCHOOLS
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 9: DEFINED BENEFIT PENSION PLAN (continued)
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and
Deferred Inflows of Resources Related to Pensions (continued)
Mortality rates used in the December 31, 2015 valuation were based on the RP -2000
Combined Mortality Table for Males or Females, as appropriate, with adjustments for
mortality improvements based on a projection of Scale AA to 2020 with Males set back
1 year, and Females set back 2 years. Active member mortality was based upon the
same mortality rates but adjusted to 55 percent of the base rate for males and 40
percent of the base rate for females. For disabled retirees, the RP -2000 Disabled
Mortality Table (set back 2 years for males and set back 2 years for females) was
assumed. The actuarial assumptions used in the December 31, 2015 valuation were
based on the results of an actuarial experience study for the period January 1, 2008
through December 31, 2011, adopted by PERA's Board on November 13, 2012, and an
economic assumption study, adopted by PERA's Board on November 15, 2013 and
January 17, 2014. As a result of the 2016 experience analysis and the October 28, 2016
actuarial assumptions workshop, revised economic and demographic actuarial
assumptions including withdrawal rates, retirement rates for early reduced and
unreduced retirement, disability rates, administrative expense load, and pre- and post-
retirement and disability mortality rates were adopted by PERA's Board on November
18, 2016 to more closely reflect PERA's actual experience. As the revised economic and
demographic assumptions are effective as of the measurement date, December 31,
2016. These revised assumptions were reflected in the total pension liability roll -forward
procedures.
Healthy mortality assumptions for active members reflect the RP -2014 White Collar
Employee Mortality Table, a table specifically developed for actively working people. To
allow for an appropriate margin of improved mortality prospectively, the mortality rates
incorporate a 70 percent factor applied to male rates and a 55 percent factor applied to
female rates. Healthy, post-retirement mortality assumptions reflect the RP -2014 White
Collar Healthy Annuitant Mortality Table, adjusted as follows: Males: Mortality improvement
projected to 2018 using the MP -2015 projection scale, a 93 percent factor applied to rates
for ages less than 80, a 113 percent factor applied to rates for ages 80 and above, and
further adjustments for credibility. Females: Mortality improvement projected to 2020 using
the MP -2015 projection scale, a 68 percent factor applied to rates for ages less than 80, a
106 percent factor applied to rates for ages 80 and above, and further adjustments for
credibility. For disabled retirees, the mortality assumption was changed to reflect 90
percent of the RP -2014 Disabled Retiree Mortality Table.
65
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 9: DEFINED BENEFIT PENSION PLAN (continued)
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and
Deferred Inflows of Resources Related to Pensions (continued)
The long-term expected rate of return on plan investments was determined using a log-
normal distribution analysis in which best estimate ranges of expected future real rates of
return (expected return, net of investment expense and inflation) were developed for each
major asset class. These ranges were combined to produce the long-term expected rate
of return by weighting the expected future real rates of return by the target asset allocation
percentage and then adding expected inflation.
As of the November 18, 2016 adoption of the current long-term expected rate of return
was presented to the PERA Board, the target allocation and best estimates of geometric
real rates of return for each major asset class are summarized in the following table:
Asset Class
U.S. Equity - Large Cap
U.S. Equity - Small Cap
Non U.S. Equity - Developed
Non U.S. Equity - Emerging
Core Fixed Income
High Yield
Non U.S. Fixed Income - Developed
Emerging Market Debt
Core Real Estate
Opportunity Fund
Private Equity
Cash
Total
30 Year
Expected
Geometric
Target Real Rate of
Allocation Return
21.20%
7.42%
18.55%
5.83%
19.32%
1.38%
1.84%
0.46%
8.50%
6.00%
8.50%
1.00%
100.00%
4.30%
4.80%
5.20%
5.40%
1.20%
4.30%
0.60%
3.90%
4.90%
3.80%
6.60%
0.20%
In setting the long-term expected rate of return, projections employed to model future
returns provide a range of expected long-term returns that, including expected inflation,
ultimately support a long-term expected rate of return assumption of 7.25%.
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NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 9: DEFINED BENEFIT PENSION PLAN (continued)
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and
Deferred Inflows of Resources Related to Pensions (continued)
Discount Rate —The discount rate used to measure the total pension liability was 5.26%.
The projection of cash flows used to determine the discount rate assumed that employee
contributions will be made at the current contribution rate and the employer contributions
will be made at the rates specified in State statutes, which currently require annual
increases, to a total of 20.15% of covered salaries for the year ended December 31, 2018.
When the actuarially determined funding ratio reaches 103 percent, the employer
contribution rate will decrease .5% each year, to a minimum of 10.15%.
Based on the assumptions described previously, the SDTF's fiduciary net position was
projected to be depleted in 2041 and, as a result, the municipal bond index rate, defined
as the December average of the Bond Buyer General Obligation 20 year Municipal Bond
Index, was used in the determination of the discount rate. The long-term expected rate of
return of 7.25% on plan investments was applied to all periods through 2041, and the
municipal bond index rate was applied to periods after 2041 to develop the discount rate.
On the measurement date of December 31, 2016, the municipal bond index rate was
3.86%, resulting in a discount rate of 5.26%. The discount rate at the prior measurement
date was 7.5%.
Sensitivity of the Net Pension Liability to Changes in the Discount Rate — The following
presents the district's proportionate share of the net pension liability calculated using the
discount rate of 5.26%, as well as the district's proportionate share of the net pension
liability if it were calculated using a discount that is one percentage point lower (4.26%)
or one percentage point higher (6.26%) than the current rate, as follows:
1 % Decrease
(4.26%)
Current
Discount Rate
(5.26%)
1% Increase
(6.26%)
Proportionate share of the net Pension Liability $ 321,127,710 $ 255,376,474 $ 201,824,473
Pension P/an Fiduciary Net Position — Detailed information about the SDTF's fiduciary net
position is available in PERA's separately issued financial report, which may be obtained at
www.copera.org/investments/pera-financial-reports.
NOTE 10: POSTEMPLOYMENT HEALTHCARE BENEFITS
P/an Description - The district contributes to the Health Care Trust Fund (HCTF), a cost-
sharing multiple -employer post -employment healthcare plan administered by PERA. The
HCTF provides a health care premium subsidy to PERA-participating benefit recipients and
their eligible beneficiaries. Title 24, Article 51, Part 12 of the CRS, as amended, assigns
the authority to establish the HCTF benefit provisions to the State Legislature. PERA
issues a publicly available annual financial report that includes financial statements and
required supplementary information for the HTCF. That report may be obtained as
described previously.
November 6, 2018 - Page 284 c
Notes to Financial Statements
Basic Financial Statements
67
68
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO FINANCIAL STATEMENTS
June 30, 2017
NOTE 10: POSTEMPLOYMENT HEALTHCARE BENEFITS (continued)
Funding Policy - The district is required to contribute at a rate of 1.02% of covered
salaries for all PERA participants. No employee contributions are required. The contribution
requirements for the district are established under Title 24, Article 51, Part 4 of the CRS,
as amended. The apportionment of the contributions to the HCTF is established under
Title 24, Article 51, Section 208 of the CRS, as amended. The district's apportionment to
the HCTF for the years ended June 30, 2017, 2016, and 2015 was $430,454, $390,919
and $383,924 respectively, equal to the required amounts for each year.
NOTE 11: COMMITMENTS AND CONTINGENCIES
Claims and Judgments
The district participates in a number of federal and state programs that are fully or
partially funded by grants received from other governmental units. Expenditures financed
by grants are subject to audit by the appropriate grantor government. If expenditures
are disallowed due to noncompliance with grant program regulations, the district may be
required to reimburse the grantor government. At June 30, 2017 significant amounts of
grant expenditures have not been audited by the grantor agency, but the district
believes that disallowed expenditures, if any, based on subsequent audits will not have
a material effect on the overall financial position of the district.
Litigation
The district is a defendant in various pending or threatened litigation. However, the
outcome of the litigation cannot be determined at this time.
Tabor Amendment
In November 1992, Colorado voters passed Article X, Section 20 (the "Amendment") to
the State Constitution which limits state and local government taxing powers and imposes
spending limitations. The district is subject to the Amendment.
In November 2000, voters within the district authorized the district to collect, retain, and
spend the full revenues received by the district from any source effective July 1, 2000, and
continuing thereafter as exemptions to the limits which would otherwise apply under the
Amendment. The Amendment is subject to many interpretations, but the district believes
it is in substantial compliance with the Amendment.
The Amendment requires the district to establish a reserve for emergencies representing
3% of qualifying expenditures. At June 30, 2017, fund balance of $2,375,000 was restricted
in the General Fund to satisfy the reserve requirement.
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EAGLE COUNTY SCHOOLS
REQUIRED SUPPLEMENTARY INFORMATION
69
November 6, 2018 - Page 286 0
Required Supplementary Information Schedule of Proportionate Share off the Net Pension Liability
70
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY
AND CONTRIBUTIONS
PUBLIC EMPLOYEES' RETIREMENT ASSOCIATION OF COLORADO SCHOOL DIVISION TRUST FUND
June 30, 2017
PROPORTIONATE SHARE OF THE NET PENSION LIABILITY
District's Proportion of the Net Pension Liability
District's Proportionate Share of the Net Pension Liability
District's Covered Payroll
District's Proportionate Share of the Net Pension Liability as a Percentage of
Covered Payroll
Plan Fiduciary Net Position as a Percentage of the Total Pension Liability
12/31/2016 12/31/2015 12/31/2014 12/31/2013
0.8577202083% 0.8677470924% 0.8680262317% 0.8568952317%
$ 255,376,474 $ 132,715,791 $ 117,646,711 $ 109,296,755
$ 38,496,189 $ 37,816,183 $ 36,364,064 $ 34,544,173
663% 351% 324% 316%
43% 59% 63% 64%
6/30/2017 6/30/2016 6/30/2015 6/30/2014
DISTRICT CONTRIBUTIONS
Statutorily Required Contribution $ 7,765,788 $ 6,795,954 $ 6,353,040 $ 5,667,716
Contributions in Relation to the Statutorily Required Contribution (7,765,788) (6,795,954) (6,353,040) (5,667,716)
Contribution Deficiency (Excess) $ $ - $ $
District's Covered Payroll $ 42,201,383 $ 38,325,382 $ 37,639,638 $ 35,481,967
Contributions as a Percentage of Covered Employee Payroll 18.40% 17.73% 16.88% 15.97%
This schedule is presented to show information for 10 years. Until information for the full 10 -year period is available, information will be presented for the years it is available.
See the accompanying Independent Auditors' Report.
November 6, 2018 - Page 287 O
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
GENERAL FUND
Year Ended June 30, 2017
ORIGINAL FINAL
BUDGET BUDGET
ACTUAL
VARIANCE
Positive
(Negative)
REVENUES
Local Sources
Property Taxes $ 40,563,185 $ 47,955,358 $ 48,221,931 $ 266,573
Specific Ownership Taxes 2,972,250 3,113,001 3,086,534 (26,467)
Delinquent Taxes, Penalties and Interest 67,639 67,639
Tuition and Fees 780,957 867,717 941,182 73,465
Pupil Activities 656,300 680,290 781,864 101,574
Charter School Services 445,000 495,771 526,470 30,699
Investment Income 25,000 125,000 153,394 28,394
Other 1,163,583 921,947 1,136,521 214,574
Total Local Sources 46,606,275 54,159,084 54,915,535 756,451
State Sources
State Equalization
Special Education
English Language Proficiency Act (ELPA)
Other
Total State Sources
Federal Sources
Grants
TOTAL REVENUES
16,695,159
1,130, 000
880,155
480,197
17,204,481
1,159, 703
327,890
436,620
19,185, 511 19,128, 694
515,286
17, 268, 541
1,446,132
799,153
496,581
64,060
286,429
471,263
59,961
20,010,407 881,713
536,267 536,267
66,307,072 73,824,045
75,462, 209 1,638,164
EXPENDITURES
Salaries 37,766,411 41,730,742 40,749,499 981,243
Employee Benefits 13,364,427 14,521,127 14,601,371 (80,244)
Purchased Services 5,812,710 6,204,054 5,721,408 482,646
Supplies and Materials 4,430,321 5,452,225 4,310,492 1,141,733
Property 158,020 174,337 138,672 35,665
Other 746,895 768,687 962,959 (194,272)
Charter School 3,030,640 3,432,845 3,358,168 74,677
TOTAL EXPENDITURES 65,309,424 72,284,017 69,842,569 2,441,448
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES 997,648 1,540,028 5,619,640 4,079,612
OTHER FINANCING SOURCES (USES)
Transfers Out (1,510,000) (2,466,746) (2,486,746) (20,000)
NET CHANGE IN FUND BALANCE (512,352) (926,718) 3,132,894 4,059,612
FUND BALANCE, Beginning 11,020,810 12,014,038 12,014,038 -
FUND BALANCE, Ending $ 10,508,458 $ 11,087,320 $ 15,146,932 $ 4,059,612
See the accompanying Independent Auditors' Report.
Required Supplementary Information Budgetary Comparison Schedule — General Fund
71
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72
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
June 30, 2017
NOTE 1: SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY AND
CONTRIBUTIONS
The Public Employees' Retirement Association of Colorado School Division Trust Fund's net
pension liability and associated amounts are measured annually at December 31, based on
an actuarial valuation as of the previous December 31. The District's contributions and
related ratios represent cash contributions and any related accruals that coincide with the
District's fiscal year ending on June 30.
Changes in Assumptions and Other Inputs
For the year ended June 30, 2017, the total pension liability was determined by an actuarial
valuation as of December 31, 2015. In addition, the following revised economic and
demographic assumptions were effective as of December 31, 2016, and were reflected in
the roll -forward procedures to determine the total pension liability at December 31, 2016.
• Investment rate of return assumption decreased from 7.5% per year, compounded
annually, net of investment expenses, to 7.25%.
• Price inflation assumption decreased from 2.8% per year to 2.4%.
• Real rate of investment return assumption increased from 4.7% per year, net of
investment expenses, to 4.85%.
• Wage inflation assumption decreased from 3.9% per year to 3.5%.
• Healthy and disables mortality assumptions are based on the RP -2014 Mortality
Tables, updated from the RP -2000 Mortality Tables.
NOTE 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
Budgets
The district follows the following procedures in establishing the budgetary data reflected
in the financial statements:
• In March, the superintendent submits to the board of education a preliminary
proposed budget for the period commencing the following July 1. The budget includes
proposed expenditures and the means of financing them.
• Public hearings are conducted at regular board of education meetings to obtain
taxpayer comments.
• In June, the budget is legally adopted by the board of education.
• In December, a revised budget is legally adopted by the board of education.
November 6, 2018 - Page 289 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
June 30, 2017
NOTE 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
Budgets (continued)
Colorado Budget Law requires that all funds have legally adopted budgets and
appropriations. Budgets for all funds are adopted on a basis consistent with generally
accepted accounting principles ("GAAP"). Total expenditures for each fund may not
exceed the amount appropriated. Appropriations for a fund may be increased provided
they are offset by unanticipated revenue. All appropriations lapse at the end of each fiscal
year. Authorization to transfer budget amounts between programs and/or departments
within any fund and the reallocation of budget line items within any program and/or
department rests with the superintendent. Revisions and/or supplemental appropriations
that alter the total expenditures of any fund must be approved by the board of education.
Legal Compliance
For the year ended June 30, 2017, expenditures of the Transportation Fund exceeded the
amount budgets by $328,437. This may be a violation of the Budget Law.
73
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EAGLE COUNTY SCHOOLS
Supplementary Information
Combining and Individual Fund Financial Statements and Schedules
November 6, 2018 - Page 291 0
EAGLE COUNTY SCHOOLS
ASSETS
Cash and Investments
Restricted Cash and Investments
Accounts Receivable
Taxes Receivable
Grants Receivable
Inventories
TOTAL ASSETS
LIABILITIES
Accrued Liabilities
Accrued Salaries and Benefits
Unearned Revenues
TOTAL LIABILITIES
DEFERRED INFLOWS OF RESOURCES
Property Taxes
FUND BALANCES
Nonspendable Inventories
Restricted for Capital Outlay
Assigned to Capital Outlay
Assigned to Transportation
Assigned to Nutrition Services
TOTAL FUND BALANCES
$
$
$
TOTAL LIABILITIES, DEFERRED INFLOWS
OF RESOURCES, AND FUND BALANCES $
NONMAJOR GOVERNMENTAL FUNDS
June 30, 2017
NUTRITION
SERVICES
370,619 $
2,356
36,663
84,545
494,183 $
25,341
25,341
84,545
384,297
468,842
494,183 $
GOVERNMENT
DESIGNATED -
PURPOSE GRANTS CAPITAL RESERVE TRANSPORTATION
383,047 $
260,008
643,055 $
- $
312,222
330,833
643,055
643,055 $
1,219,643 $
448,311
1,667,954 $
448,311
1,219,643
1,667,954
1,667,954 $
See the accompanying Independent Auditors' Report.
28,228 $
31,376
43,590
103,194 $
88,565 $
88,565
9,295
5,334
5,334
103,194 $
TOTAL
2,001,537
448,311
33,732
43,590
296,671
84,545
2,908,386
88,565
337,563
330,833
756,961
9,295
84,545
448,311
1,219,643
5,334
384,297
2,142,130
2,908,386
Combining Balance Sheet
Supplementary Information
November 6, 2018 - Page 292 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
Year Ended June 30, 2017
GOVERNMENT
DESIGNATED -
NUTRITION PURPOSE CAPITAL
SERVICES GRANTS RESERVE TRANSPORTATION TOTAL
REVENUES
Local Sources $ 649,555 $ 443,250 $ 46,580 $ 1,790,189 $ 2,929,574
State Sources 38,517 271,802 - 436,461 746,780
Federal Sources 1,239,781 2,774,071 - - 4,013,852
TOTAL REVENUES 1,927,853 3,489,123 46,580 2,226,650 7,690,206
EXPENDITURES
Current
Instruction - 2,233,525 - 2,233,525
Supporting Services 1,964,650 1,255,598 - 3,003,104 6,223,352
Capital Outlay - - 1,011,441 - 1,011,441
TOTAL EXPENDITURES 1,964,650 3,489,123 1,011,441 3,003,104 9,468,318
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES (36,797) (964,861) (776,454) (1,778,112)
OTHER FINANCING SOURCES (USES)
Transfers In 93,865 1,669,740 723,141 2,486,746
Transfers Out - (841,879) - (841,879)
TOTAL OTHER FINANCIAL SOURCES (USES) 93,865 827,861 723,141 1,644,867
NET CHANGE IN FUND BALANCES 57,068 (137,000) (53,313) (133,245)
FUND BALANCES, Beginning 411,774 1,804,954 58,647 2,275,375
FUND BALANCES, Ending $ 468,842 $ - $ 1,667,954 $ 5,334 $ 2,142,130
See the accompanying Independent Auditors' Report.
76
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
NUTRITION SERVICES FUND
Year Ended June 30, 2017
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Charges for Services
Student Lunches $ 563,434 $ 653,434 $ 649,555 $ (3,879)
State Sources 50,500 50,500 38,517 (11,983)
Federal Sources
Donated Commodities 90,000 90,000 146,340 56,340
National School Lunch Program 960,000 982,800 927,146 (55,654)
School Breakfast Program 130,000 130,000 129,632 (368)
Summer Food Service Program 22,800 36,663 13,863
TOTAL REVENUES 1,793,934 1,929,534 1,927,853 (1,681)
EXPENDITURES
Salaries
Employee Benefits
Purchased Services
Donated Commodities
Supplies and Materials
Other
TOTAL EXPENDITURES
752,584
282,352
12,000
90,000
703,600
24,600
823,885
304,916
12,300
90,000
721,565
42,500
1,865,136 1,995,166
820,741
342,091
6,380
146,340
625,519
23,579
3,144
(37,175)
5,920
(56, 340)
96,046
18,921
1,964,650 30,516
OTHER FINANCING SOURCES
Transfers In 93,865 93,865
NET CHANGE IN FUND BALANCE (71,202) 28,233 57,068 28,835
FUND BALANCE, Beginning 250,212 411,774 411,774
FUND BALANCE, Ending $ 179,010 $ 440,007 $ 468,842 $ 28,835
See the accompanying Independent Auditors' Report.
77
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EAGLE COUNTY SCHOOLS
REVENUES
Local Grants
State Grants
Federal Grants
TOTAL REVENUES
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
GOVERNMENT DESIGNATED -PURPOSE GRANTS FUND
Year Ended June 30, 2017
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
$ 1,378,980 $ 1,378,980 $ 443,250 $ (935,730)
54,700 54,700 271,802 217,102
2,598,797 2,598,797 2,774,071 175,274
4,032,477 4,032,477
3,489,123 (543,354)
EXPENDITURES
Salaries 1,906,392 2,177,311 1,996,268 181,043
Employee Benefits 555,446 724,099 580,657 143,442
Purchased Services 730,882 510,935 390,604 120,331
Supplies and Materials 839,757 470,132 216,578 253,554
Other 139,160 (139,160)
Indirect Costs 150,000 165,856 (15,856)
TOTAL EXPENDITURES
NET CHANGE IN FUND BALANCE
FUND BALANCE, Beginning
FUND BALANCE, Ending
$
4,032,477 4,032,477
3,489,123 543,354
See the accompanying Independent Auditors' Report.
78
$
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
TRANSPORTATION FUND
Year Ended June 30, 2017
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Local Sources
Property Taxes $ 1,000,000 $ 1,000,000 $ 1,008,432 $ 8,432
Specific Ownership Taxes 50,000 50,000 50,358 358
Charges for Services 630,000 630,000 731,399 101,399
State Sources
Transportation Funding 440,070 440,070 436,461 (3,609)
TOTAL REVENUES 2,120,070 2,120,070 2,226,650 106,580
EXPENDITURES
Operations and Maintenance 45,100 45,100
Transportation 2,518,520 2,518,520
Training Services 80,010 111,047
TOTAL EXPENDITURES 2,643,630 2,674,667
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES
Transfers In
NET CHANGE IN FUND BALANCE
FUND BALANCE, Beginning
FUND BALANCE, Ending
35,554
2,876,057
91,493
9,546
(357,537)
19,554
3,003,104 (328,437)
(523,560) (554,597) (776,454) (221,857)
510,000 703,141 723,141 20,000
(13,560) 148,544
22,803
(53,313) (201,857)
58,647 58,647
9,243 $ 207,191 $ 5,334 $ (201,857)
See the accompanying Independent Auditors' Report.
79
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
BOND REDEMPTION FUND
Year Ended June 30, 2017
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
REVENUES
Local Sources
Property Taxes $ 14,501,514 $ 20,032,969 $ 20,032,037 $ (932)
Delinquent Taxes, Penalties and Interest - - 25,235 25,235
TOTAL REVENUES 14,501,514 20,032,969 20,057,272 24,303
EXPENDITURES
Debt Service
Principal 8,800,000 8,800,000 8,800,000 -
Interest and Fiscal Charges 5,335,338 10,890,793 7,273,400 3,617,393
TOTAL EXPENDITURES 14,135,338 19,690,793 16,073,400 3,617,393
NET CHANGE IN FUND BALANCE
FUND BALANCE, Beginning
FUND BALANCE, Ending
366,176 342,176
12, 006, 757
3,983,872 3,641,696
12, 202,188 12, 202,188
$ 12,372,933 $ 12,544,364 $ 16,186,060 $ 3,641,696
See the accompanying Independent Auditors' Report.
80
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EAGLE COUNTY SCHOOLS
REVENUES
Local Sources
Investment Income
Other
Federal Sources
Build America Bonds Interest Subsidy
TOTAL REVENUES
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
BUILDING FUND
Year Ended June 30, 2017
$
FINAL
BUDGET
61,073
61,073
ACTUAL
VARIANCE
Positive
(Negative)
$ 555,574 $ 555,574
32,898 32,898
61,073
649,545 588,472
EXPENDITURES
Capital Outlay 26,000,000 16,017,548 9,982,452
Debt Service
Principal - 200,000 (200,000)
Interest and Fiscal Charges 468,921 207,538 261,383
Debt Issuance Costs - 987,761 (987,761)
TOTAL EXPENDITURES 26,468,921 17,412,847 9,056,074
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES (26,407,848)
(16,763,302) 9,644,546
OTHER FINANCING SOURCES (USES)
Debt Issued 127,880,000 131,770,000 3,890,000
Debt Premium 21,074,578 22,332,115 1,257,537
Payment to Escrow Agent (8,498,395) (8,462,505) 35,890
Transfers In - 841,879 841,879
NET CHANGE IN FUND BALANCE 140,456,183 146,481,489 6,025,306
CHANGE IN FUND BALANCE
FUND BALANCE, Beginning
FUND BALANCE, Ending
114, 048, 335
129,718,187 15,669,852
$ 114,048,335 $ 129,718,187 $ 15,669,852
See the accompanying Independent Auditors' Report.
Supplementary Information Budgetary Comparison Schedule — Building Fund
81
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Supplementary Information Budgetary Comparison Schedule — Capital Reserve Fund
82
EAGLE COUNTY SCHOOLS
REVENUES
Local Sources
Investment Income
Other
TOTAL REVENUES
EXPENDITURES
Capital Outlay
Debt Service
Interest and Fiscal Charges
TOTAL EXPENDITURES
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
CAPITAL RESERVE FUND
Year Ended June 30, 2017
VARIANCE
ORIGINAL FINAL Positive
BUDGET BUDGET ACTUAL (Negative)
$ - $ - $ 2,498 $ 2,498
173,220 33,260 44,082 10,822
173,220 33,260
534,912 2,007,954
607,028
1,141, 940 2,007,954
46,580 13,320
1,011,441 996,513
1,011,441 996,513
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES (968,720) (1,974,694) (964,861) 1,009,833
OTHER FINANCING SOURCES (USES)
Transfers In 1,000,000 1,669,740 1,669,740
Transfers Out - - (841,879) (841,879)
TOTAL OTHER FINANCING SOURCES (USES) 1,000,000 1,669,740 827,861 (841,879)
NET CHANGE IN FUND BALANCE 31,280 (304,954) (137,000) 167,954
FUND BALANCE, Beginning - 1,804,954 1,804,954 -
FUND BALANCE, Ending $ 31,280 $ 1,500,000 $ 1,667,954 $ 167,954
See the accompanying Independent Auditors' Report.
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
BUDGETARY COMPARISON SCHEDULE
DISTRICT HOUSING FUND
Year Ended June 30, 2017
REVENUES
Rental Income
TOTAL REVENUES
EXPENSES
Salaries
Employee Benefits
Purchased Services
Supplies and Materials
Depreciation
TOTAL EXPENSES
INCOME (LOSS) BEFORE TRANSFERS
NET POSITION, Beginning
NET POSITION, Ending
ORIGINAL
BUDGET
$ 132,650 $
132,650
28,950
10,150
76,000
34,000
28,000
177,100
(44,450)
818,146
$ 773,696 $
FINAL
BUDGET
ACTUAL
VARIANCE
Positive
(Negative)
132,650 $ 127,184 $ (5,466)
132,650
28,950
10,150
76,000
34,000
28,000
177,100
(44,450)
852,716
127,184
24,087
8,481
49,188
30,128
13,648
125,532
1,652
852,716
(5,466)
4,863
1,669
26,812
3,872
14,352
51,568
46,102
808,266 $ 854,368 $ 46,102
See the accompanying Independent Auditors' Report.
Supplementary Information Budgetary Comparison Schedule — District Housing Fund
83
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
AGENCY FUND
STUDENT ACTIVITY
Year Ended June 30, 2017
BALANCES BALANCES
6/30/2016 ADDITIONS DEDUCTIONS 6/30/2017
ASSETS
Cash and Investments $ 1,189,666 $ 902,938 $ 801,707 $ 1,290,897
Accounts Receivable 4,401 356 4,401 356
TOTAL ASSETS $ 1,194,067 $ 903,294 $ 806,108 $ 1,291,253
LIABILITIES
Due to Student Groups $ 1,194,067 $ 903,294 $ 806,108 $ 1,291,253
See the accompanying Independent Auditors' Report.
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EAGLE COUNTY SCHOOLS
STATISTICAL SECTION
November 6, 2018 - Page 302 0
EAGLE COUNTY SCHOOLS
November 6, 2018 - Page 303 o
EAGLE COUNTY SCHOOLS
This section of the District's comprehensive annual financial report presents detailed information to provide
readers of the financial statements, note disclosures, and required supplementary schedules an additional
understanding with regard to the District's overall financial health.
Contents:
Financial Trends
The schedules contain trend information to help the reader understand how the District's financial
performance and well being have changed over time 88-97
Revenue Capacity
The schedules contain information to help the reader assess the District's most significant local and
state revenue sources 98-103
Debt Capacity
The schedules present information to help the reader assess the affordability of the District's current
levels of outstanding debt and the District's ability to issue additional debt in the future 104-108
Demographic and Economic Information
The schedules offer demographic and economic indicators to help the reader understand the
environment with which the District's financial activities take place 109-110
Operating Information
The schedules contain information to help the reader understand the staffing of the District, student
population it serves, and capital asset data 111-115
Statistical Section
87
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Net Position by Component
Last Ten Fiscal Years
2008 2009 2010 2011 2012
Governmental activities
Net Investment in Capital Assets $ 25,396,437 $ 31,051,569 $ 21,142,826 $ 15,745,542 $ 9,797,454
Restricted 11,561,732 11,680,649 13,211,059 14,456,158 14,558,291
Unrestricted 9,642,870 5,558,406 10,972,742 8,758,457 10,531,879
Total governmental activites net position $ 46,601,039 $ 48,290,624 $ 45,326,627 $ 38,960,157 $ 34,887,624
Business -type activities
Net Investment in Capital Assets $ 301,072 $ 809,505 $ 797,478 $ 737,996 $ 746,240
Restricted
Unrestricted 169,996 213,221 186,355 222,520 332,518
Total business -type activites net position $ 471,068 $ 1,022,726 $ 983,833 $ 960,516 $ 1,078,758
Primary government
Net Investment in Capital Assets $ 25,697,509 $ 31,861,074 $ 21,940,304 $ 16,483,538 $ 10,543,694
Restricted 11,561,732 11,680,649 13,211,059 14,456,158 14,558,291
Unrestricted 9,812,866 5,771,627 11,159,097 8,980,977 10,864,397
Total primary government net position $ 47,072,107 $ 49,313,350 $ 46,310,460 $ 39,920,673 $ 35,966,382
Source: Eagle County Schools Finance Department
88
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EAGLE COUNTY SCHOOLS
TABLE 1
2013
2014
2015
2016 2017
$ 7,734,444
14,285,280
12,025,450
$ 34,045,174
$ 7,874,116
14,083,361
11, 840, 786
$ 33,798,263
$ 10,026,377 $ 12,272,934 $ 14,276,986
15, 525, 828 16, 058, 646 19, 629, 943
(100,488,719) (107,149,147) (145,103,309)
$ (74,936,514) $ (78,817,567) $ (111,196,380)
$ 814,385
$ 492,230
$ 98,584 $ 84,936 $ 71,288
569,367 548,059 757,762 767,780 783,080
$ 1,383,752
$ 1,040,289
$ 856,346 $ 852,716 $ 854,368
$ 8,548,829
14,285,280
12,594,817
$ 35,428,926
$ 8,366,346
14,083,361
12,388,845
$ 34,838,552
$ 10,124,961 $ 12,357,870 $ 14,348,274
15, 525, 828 16, 058, 646 19, 629, 943
(99,730,957) (106,381,367) (144,320,229)
$ (74,080,168) $ (77,964,851) $ (110,342,012)
89
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Changes in Net Position
Last Ten Fiscal Years
2008 2009 2010 2011 2012
Expenses
Governmental activities:
Current:
Instruction $ 31,779,754 $ 38,245,670 $ 42,826,781 $ 42,246,912 $ 41,816,115
Supporting services 24,363,714 24,101,064 30,830,181 32,347,124 30,191,463
Interest on long term debt 8,984,827 7,217,294 7,434,997 7,897,727 7,738,412
Total governmental activities 65,128,295 69,564,028 81,091,959 82,491,763 79,745,990
Business -type activities
Food service
Employee housing
Total business -type activities
Total primary government expenses
1,541,759 1,602,255 1,744,765 1,747,459 1,632,902
90,506 126,281 133,348 102,054 106,371
1,632,265 1,728,536 1,878,113 1,849, 513 1,739,273
$ 66,760,560 $ 71,292,564 $ 82,970,072 $ 84,341,276 $ 81,485,263
Program revenues
Governmental activities:
Charges for service $ 868,357 $ 1,032,204 $ 1,242,220 $ 1,391,453 $ 1,530,516
Operating grants and contributions 3,935,164 5,197,724 6,552,789 6,558,755 5,971,961
Capital grants and contributions - - - -
Total governmental activities program revenues 4,803,521 6,229,928 7,795,009 7,950,208 7,502,477
Business -type activities:
Charges for service
Food service
District housing
Operating grants and contributions
Capital grants and contributions
Total business -type activities program revenues
Total primary government program revenues
Net (Expense) / Revenue
Governmental activities
Business -type activities
Total primary government net expense
927,920 839,829 732,889 677,260
130,603 138,159 145,787 155,611
595,868 735,171 906,166 953,325
- 500,000 - -
725,109
155,962
976,444
1,654,391
2,213,159 1,784,842
1,786,196 1,857,515
$ 6,457,912 $ 8,443,087
$ 9,579,851
$ 9,736,404 $ 9,359,992
$ (60,324,774) $ (63,334,100) $ (73,296,950) $ (74,541,555) $ (72,243,513)
22,126 484,623 (93,271) (63,317) 118,242
$ (60,302,648) $ (62,849,477) $ (73,390,221) $ (74,604,872) $ (72,125,271)
"The District adopted GASB No. 65 in fiscal year 2013.
As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund
(previously reported as a business -type activity) as a Special Revenue fund and Governmental activity
as of July 1, 2014.
The district adopted GASB No. 68 in fiscal year 2015, which required the recognition of net pension liability
and certain deferred inflows of resources and outlfows of resources as of July 1, 2014.
90
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EAGLE COUNTY SCHOOLS
TABLE 2
2013 2014 2015 2016 2017
$ 41,032,263 $ 43,222,676 $ 46,693,195 $ 51,406,006 $ 80,062,490
26,224,131 29,610,047 35,801,713 35,404,876 48,123,875
7,293,570 6,099,948 5,777,879 5,271,362 7,658,076
74,549,964 78,932,671 88,272,787 92,082,244 135,844,441
1,636,314 - - - -
131,311 116,806 149,839 129,249 125,532
1,767,625 116,806 149,839 129,249 125,532
$ 76,317,589 $ 79,049,477 $ 88,422,626 $ 92,211,493 $ 135,969,973
$ 1,921,745 $ 2,931,853 $ 3,305,847 $ 3,537,130 $ 3,840,408
5,696,852 8,055,594 8,543,336 8,580,035 7,945,748
- 121,681 125,425 122,277 61,073
7,618, 597 11,109,128 11,974,608 12,239,442 11,847,229
835,578 - - - -
139,482 139,660 135,233 125,619 127,184
1,047,599 - - - -
2,022,659 139,660 135,233 125,619 127,184
$ 9,641,256 $ 11,248,788 $ 12,109,841 $ 12,365,061 $ 11,974,413
$ (66,931,367) $ (67,823,543) $ (76,298,179) $ (79,842,802) $ (123,997,212)
255,034 22,854 (14,606) (3,630) 1,652
$ (66,676,333) $ (67,800,689) $ (76,312,785) $ (79,846,432) $ (123,995,560)
Financial Trends Changes in Net Position
November 6, 2018 - Page 308 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Changes in Net Position - Continued
Last Ten Fiscal Years
2008 2009 2010 2011 2012
General Revenues and Other Changes in Net Position
Governmental activities:
Taxes
Local property taxes $ 56,017,342 $ 55,843,506 $ 62,493,060 $ 62,448,639 $ 54,203,228
Specific ownership taxes 3,025,835 2,679,333 2,310,004 2,098,497 2,065,651
State equalization 892,042 4,385,923 3,662,810 355,434 9,704,283
Grants not restricted to specific programs 241,924 217,871 - 1,674,514 300,292
Investment income 5,045,414 1,968,306 553,378 373,872 28,650
Other - (4,214) 1,368,079 1,264,129 1,076,228
Transfers (280,077) (67,038) (54,379) (40,000) -
Total govenmental activities 64,942,480 65,023,687 70,332,952 68,175,085 67,378,332
Business -type activities:
Other -
Transfers - 67,038 54,379 40,000 -
Total business -type activities - 67,038 54,379 40,000 -
Total primary government $ 64,942,480 $ 65,090,725 $ 70,387,331 $ 68,215,085 $ 67,378,332
Change in Net Position
Governmental activities
Business -type activities
Total primary government
$ 4,617,706 $ 1,689,587 $ (2,963,998) $ (6,366,470) $ (4,865,181)
22,126 551,661 (38,892) (23,317) 118,242
$ 4,639,832 $ 2,241,248 $ (3,002,890) $ (6,389,787) $ (4,746,939)
Source: Eagle County Schools Finance Department
*The District adopted GASB No. 65 in fiscal year 2013.
As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund
(previously reported as a business -type activity) as a Special Revenue fund and Governmental activity
as of July 1, 2014.
The district adopted GASB No. 68 in fiscal year 2015, which required the recognition of net pension liability
and certain deferred inflows of resources and outlfows of resources as of July 1, 2014.
92
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EAGLE COUNTY SCHOOLS
TABLE 2
2013 2014 2015 2016 2017
$ 53,498,964 $ 50,150,229 $ 51,257,231 $ 55,590,666 $ 68,961,670
2,204,151 2,386,297 2,761,851 2,736,271 3,136,892
10,273,931 13,311,387 17,470,913 15,850,394 17,268,541
125,491 479,744 504,550 536,267
37,537 21,489 20,148 52,248 711,466
1,097,715 1,340,913 1,342,711 1,227,620 1,003,563
(50,000) 170,000
67,187,789 67,210,315 73,502,598 75,961,749 91,618,399
- 663
50,000 (170,000)
50,000 (169,337)
$ 67,237,789 $ 67,210,315 $ 73,333,261 $ 75,961,749 $ 91,618,399
$ 256,422 $ (613,228) $ (2,795,581) $ (3,881,053) $ (32,378,813)
304,994 22,854 (183,943) (3,630) 1,652
$ 561,416 $ (590,374) $ (2,979,524) $ (3,884,683) $ (32,377,161)
Financial Trends Changes in Net Position
93
November 6, 2018 - Page 310 0
Financial Trends Fund Balances Governmental Funds
94
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
2008 2009 2010 2011 2012
General Fund
Reserved $ 1,292,800 $ 1,508,000 $ 1,870,000 $ - $
Unreserved 14,765,119 12,040,672 10,996,103 - -
Restricted - - 1,667,000 2,001,848
Unrestricted, Unassigned 9,529,733 8,510,074
Total General Fund $ 16,057,919 $ 13,548,672 $ 12,866,103 $ 11,196,733 $ 10,511,922
All Other Governmental Funds
Reserved $ 95,954,849 $ 32,983,779 $ - $ - $ -
Nonspendable Inventories - - - -
Unreserved, reported in:
Special revenue funds -
Debt service fund - 10,777,163
Capital projects funds 1,938,841 305,766 10,250,949 -
Restricted For:
Debt Service - - 11,323,445 12,733,092
Capital Projects - 12,056,033 3,002,273
Multi -Year Contracts
Emergencies
Assigned To:
Capital Outlay - - 150,573 121,908
Transportation - - 64,538 17,184
Nutrition Services
Unrestricted, Unassigned (446,926) (55,287)
Total all other governmental funds $ 97,893,690 $ 33,289,545 $ 21,028,112 $ 23,147,663 $ 15,819,170
Source: Eagle County Schools Finance Department
As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund
(previously reported as a business -type activity) as a Special Revenue fund and Governmental activity
as of July 1, 2014.
As of June 30, 2017, the General Fund reflects an ending fund balance of $15,146,932, an increase of $3,132,894
from the prior year. The increase is the result of planned mill levy carryover of $1,876,142 and
allowable school carryover of $1.2 million.
November 6, 2018 - Page 311 0
EAGLE COUNTY SCHOOLS
TABLE 3
2013 2014 2015 2016 2017
1,775,000 2,458,250 3,173,802 3,243,628 4,251,142
8,936,902 8,630,252 8,789,128 8,770,410 10,895,793
$ 10,711,902 $ 11,088,502 $ 11,962,930 $ 12,014,038 $ 15,146,935
$
- 47,288 65,421 84,545
12,633,775
2,334,556
11,948,469
667,495
12,654,217
444,176
13,041,918
445,813
1,183,628
16,186,060
130,166,498
1,082,731 1,979,974 615,766 519,411 1,219,643
17,163 43,150 56,298 58,647 5,334
247,503 249,870 346,353 384,297
(299,579) (172,081) (66,483) -
$ 15,768,646 $ 14,714,510 $ 14,001,132 $ 15,661,191 $ 148,046,377
Financial Trends Fund Balances Governmental Funds
95
November 6, 2018 - Page 312 0
Financial Trends Changes in Fund Balances Governmental Funds
96
EAGLE COUNTY SCHOOLS
REVENUES
Federal Sources
State Sources
Local Sources
Total revenues
EAGLE COUNTY SCHOOLS
Changes in Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
2008 2009 2010 2011 2012
$ 2,178,917 $ 5,928,228 $ 4,250,314 $ 5,567,694 $ 2,986,046
2,378,624 3,459,496 5,785,951 2,354,302 10,495,253
64,607,202 60,953,138 68,468,900 67,950,937 62,447,059
69,164,743 70,340,862 78,505,165 75,872,933 75,928,358
EXPENDITURES
Current:
Instruction 28,895,819 32,325,020 37,515,839 35,464,796 35,891,461
Supporting Services 20,872,741 23,132,882 25,079,284 27,606,284 26,185,023
Capital outlay 47,522,618 67,181,371 16,037,277 7,733,457 7,213,170
Debt Service:
Principal 6,465,000 6,150,000 2,100,000 6,875,000 7,275,000
Interest and Fiscal Charges 8,955,035 8,684,935 7,927,073 8,351,065 8,212,609
Debt Issuance Costs - 120,057 251,792 -
Total expenditures 112,711,213 137,474,208 88,779,530 86,282,394 84,777,263
EXCESS (DEFICIENCY) OF
REVENUES OVER EXPENDITURES (43,546,470) (67,133,346) (10,274,365) (10,409,461) (8,848,905)
OTHER FINANCING SOURCES (USES)
Debt Issued
Debt Premium
Payment to Escrow Agent
Sale of Capital Assets
Transfers in
Transfers out
Total other financing sources (uses)
61,446
19,953
13,800,000 11,520,000 -
1,064,828 215,243 -
(19,494,923) - -
1,503,258 941,433 534,352
(1,503,258) (981,433) (534,352)
61,446 19,953
(4,630,095) 11,695,243
NET CHANGE IN FUND BALANCES $(43,485,024) $(67,113,393) $(14,904,460) $ 1,285,782 $ (8,848,905)
Debt service as a percentage of
noncapital expenditures 23.7%
Source: Eagle County Schools Finance Department
21.1% 13.9%
As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund
(previously reported as a business -type activity) as a Special Revenue fund and Governmental activity
as of July 1, 2014.
19.7% 20.0%
November 6, 2018 - Page 313 0
EAGLE COUNTY SCHOOLS
TABLE 4
2013 2014 2015 2016 2017
$ 1,891,057 $ 4,676,488 $ 4,905,939 $ 4,866,203 $ 4,611,192
11,080,005 15,663,754 20,724,080 19,264,692 20,757,187
61,732,151 58,839,632 59,710,466 63,864,133 78,490,853
74,703,213 79,179,874 85,340,485 87,995,028 103,859,232
34,937,057 36,969,071 39,243,507 41,077,017 45,751,135
23,393,321 26,149,057 29,846,730 30,065,020 32,548,311
647,920 1,287,594 2,526,607 545,518 17,028,989
7,605,000 8,665,000 8,605,000 9,610,000 9,000,000
7,920,459 6,886,340 6,569,885 6,169,934 7,480,938
873,588 - - - 987,761
75,377,345 79,957,062 86,791,729 87,467,489 112,797,134
(674,132) (777,188) (1,451,244) 527,539 (8,937,902)
102,245,000 - - 131,770,000
18,477,919 - - - 22,332,115
(119,849,331) - (8,462,505)
- - 255,000 - -
1,238,183 2,320,247 3,877,294 2,566,583 3,328,625
(1,288,183) (2,320,247) (2,520,000) (2,566,583) (3,328,625)
823,588 1,612,294 145,639,610
$ 149,456 $ (777,188) $ 161,050 $ 527,539 $136,701,708
21.9%
19.8% 18.0%
18.0% 17.0%
Financial Trends Changes in Fund Balances Governmental Funds
November 6, 2018 - Page 314 0
Revenue Capacity Assessed Value and Actual Value of Taxable Property
98
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Assessed Value and Actual Value of Taxable Property
Last Ten Fiscal Years
(amounts expressed in thousands)
Fiscal
Year Real Property
Personal Property
Exemptions of
Real Property
Ended Assessed Estimated
June 30, Value Actual Value
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Assessed Estimated
Value Actual Value
Assessed Estimated
Value Actual Value
3,070,713,070
3,098,324,840
3,512,789,430
3,532,369,970
2,692,812,380
2,691,704,460
2,566,361,210
2,556,149,170
2,931,496,730
2,944,003,260
28,665,521,650
29,762,511,660
34,245,196,420
34,694,499,120
26,668,651,830
26,713,889,900
25,204,000,320
25,252,094,130
29,359,108,450
29,583,561,050
84,770,040 471,309,270 222,567,340
89,144,250 308,228,950 223,818,220
101,651,460 350,522,450 300,211,100
92,521,320 319,038,940 306,005,580
87,942,860 303,249,230 239,377,650
83,138,600 286,684,710 242,758,620
89,975,170 310,258,390 218,295,890
86,011,900 296,591,660 218,850,980
89,128,230 307,339,150 245,741,890
89,423,480 308,356,230 250,953,490
Source: Eagle County Assessor's Office
Note: The assessment ratios for all taxable property in the State of Colorado are as follows:
Years Residential Commercial
2008 7.96% 29.00%
2009 7.96% 29.00%
2010 7.96% 29.00%
2011 7.96% 29.00%
2012 7.96% 29.00%
2013 7.96% 29.00%
2014 7.96% 29.00%
2015 7.96% 29.00%
2016 7.96% 29.00%
2017 7.20% 29.00%
937,768,360
936,862,780
1,193,813,520
1,216,552,680
958,662,950
978,147,950
878,280,780
880,696,280
995,239,760
1,021,359,410
November 6, 2018 - Page 315 0
EAGLE COUNTY SCHOOLS
Total Value
Assessed Estimated
Value Value
TABLE 5
Ratio of
Total Assessed
Value to Total
Estimated
Actual Value
3,378,050,450
3,411,287,310
3,914,651,990
3,930,896,870
3,020,132,890
3,017,601,680
2,874,632,270
2,861,012,050
3,266,366,850
3,284,380,230
30,074,599,280
31,007,603,390
35,789,532,390
36,230,090,740
27,930,564,010
27,978,722,560
26,392,539,490
26,429,382,070
30,661,687,360
30,913,276,690
11.23%
11.00%
10.94%
10.85%
10.81%
10.79%
10.89%
10.83%
10.65%
10.62%
Revenue Capacity Assessed Value and Actual Value of Taxable Property
99
November 6, 2018 - Page 316 0
Revenue Capacity Direct and Overlapping Property Tax Rates
100
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Direct and Overlapping Property Tax Rates
Last Ten Fiscal Years
(rate per $1,000 of assessed value)
2008 2009 2010 2011 2012
Eagle County School District
General operations 14.586 14.855 14.359 14.382 15.085
General obligation debt service 5.123 5.218 4.736 4.785 6.120
Transportation 0.342 0.341 0.306 0.307 0.396
Total direct property tax rate 20.051 20.414 19.401 19.474 21.601
County Government
General Fund
Special Revenue Funds
Capital Expenditures Fund
Debt Service Funds
Open Space Fund
Total County
Miscellaneous County -wide
Colorado Mountain Jr. College
Colorado River Water Conservancy
Total County -wide levies
4.924 4.924 4.924 4.924 4.924
2.014 2.014 2.014 2.014 2.014
0.061 0.061 0.061 0.061 0.061
0.000 0.000 0.000 0.000 0.000
1.500 1.500 1.500 1.500 1.500
8.499 8.499 8.499 8.499 8.499
3.997 3.997 3.997
0.191 0.199 0.000
3.997
0.000
3.997
0.000
12.687 12.695 12.496
12.496 12.496
Municipalities
Avon 12.271 11.392 11.208 11.220 11.220
Basalt 5.058 5.181 3.873 4.066 4.066
Eagle 2.683 3.997 3.547 3.659 3.659
Gypsum 5.414 5.094 5.094 5.094 5.094
Minturn 17.934 17.934 17.934 17.934 17.934
Redcliff 38.827 37.820 33.878 33.878 33.878
Vail 4.690 4.979 4.690 4.726 4.726
Fire Protection, Ambulance and Hospital
Districts
Several, range from high of 10.000 10.000 10.000 10.000 10.000
to low of 2.019 2.055 1.780 1.768 1.768
Water, Sanitation, Library, Metro
and Cemetery Districts
Several, range from high of 45.000 99.000 67.000 62.000 62.000
to low of 0.000 0.000 0.000 0.000 0.000
Source: Eagle County Assessor's Office
Note: The District's property tax rate may be increased only by a majority vote of the District's residents.
Rates for debt service are set based on each year's requirements.
aoverlapping rates are those of local and county governments that apply to property owners within the boundaries
of the Eagle County School District. Not all overlapping rates apply to all Eagle County School District property
owners; for example, although the County property tax rate applies to all school district property owners,
the Gypsum Fire District rates apply only to the residents of Gypsum whose property is located within that
district's geographic boundaries.
November 6, 2018 - Page 317 0
EAGLE COUNTY SCHOOLS
TABLE 6
2013 2014 2015 2016 2017
15.087 15.030 15.180 14.662 17.541
5.878 5.382 5.961 5.303 7.303
0.397 0.414 0.376 0.366 0.365
21.362 20.826 21.517 20.331 25.209
4.924
2.014
0.061
0.000
1.500
4.924
2.014
0.006
0.000
1.500
4.924
2.014
0.061
0.000
1.500
5.285
1.653
0.061
0.000
1.500
5.285
1.653
0.061
0.000
1.500
8.499 8.499 8.499 8.499 8.499
3.997
0.000
3.997
0.000
3.997
0.000
3.997
0.000
3.997
0.000
12.496 12.496 12.496 12.496 12.496
11.983
6.386
4.064
5.094
17.934
33.878
4.765
10.000
2.023
100.000
0.000
12.258
7.560
4.475
5.094
17.934
33.878
4.706
12.207
9.881
4.499
5.094
17.934
33.878
4.735
10.000 10.000
2.006 2.019
115.000 112.000
0.000 0.000
11.765
9.158
3.661
5.094
17.934
31.409
4.727
8.956
11.591
3.853
5.094
17.934
32.798
4.705
10.000 10.504
2.008 2.755
98.500 98.500
0.000 0.000
Revenue Capacity Direct and Overlapping Property Tax Rates
101
November 6, 2018 - Page 318 0
Revenue Capacity Principal Property Tax Payers
102
EAGLE COUNTY SCHOOLS
Taxpayer
EAGLE COUNTY SCHOOLS
Principal Property Tax Payers
6/30/2017 and 9 Years Ago
2017 2008
TABLE 7
% of Total % of Total
County County
Taxable Taxable Taxable Taxable
Assessed 2017 Assessed Assessed 2016 Assessed
Value Rank Valuation Value Rank Valuation
Vail Corp $ 68,878,950 1 2.10% $ 69,466,490 1 2.04%
Union Pacific Corp 30,723,600 2 0.94% 11,950,300 3 0.35%
Vail Associates Inc 26,495,120 3 0.81% 23,521,810 2 0.69%
DiamondRock Vail Owner LLC 20,712,770 4 0.63% 15,950,000 4 0.47%
Holy Cross Electric Assoc Inc 19,229,400 5 0.59% 13,241,710 6 0.39%
Public Service Company of Colorado 18,445,100 6 0.56% 5 0.00%
WTCC Beaver Creek Investors LLC 12,559,780 7 0.38% 11,495,150 10 0.34%
EX Vail LLC 12,414,290 - 0.38% - 0.00%
Ferruco Vail Ventures LLC 11,742,350 8 0.36% 8 0.00%
Vail Hotels Partners LLC 11,588,440 - 0.35% - 0.00%
Ritz-Carlton Development CO Inc - 9 0.00% 9 0.00%
L -O Vail Holding Inc 10 0.00% 10,493,520 - 0.31%
Solaris Property Owner LLC - 11 0.00% 7 0.00%
Vail Development 09 LLC 12 0.00% 0.00%
Total Assessed Valuation $ 232,789,800 7.10% $ 156,118,980 7.79%
Source: Eagle County Assessor's Office
November 6, 2018 - Page 319 0
EAGLE COUNTY SCHOOLS
TABLE 8
EAGLE COUNTY SCHOOLS
Property Tax Levies And Collections
Last Ten Fiscal Years
Fiscal
Year Taxes Levied Collected within the Collections Total Collection to Date
Ended for the Fiscal Year of the Levy in Subsequent Percentage
June 30, Fiscal Year Amount % of Levy Years Amount of Levy
2008 58,596,416 55,372,153 94.5% 1,979,979 57,352,132 97.9%
2009 59,888,244 59,413,901 99.2% 1,908,877 61,322,778 102.4%
2010 63,412,390 62,493,060 98.6% 1,503,665 63,996,725 100.9%
2011 63,509,868 60,953,478 96.0% 2,238,913 63,192,391 99.5%
2012 54,551,881 52,555,579 96.3% 1,101,283 53,656,862 98.4%
2013 53,821,226 51,926,679 96.5% 1,185,359 53,112,038 98.7%
2014 50,290,510 49,040,534 97.5% 1,190,365 50,230,899 99.9%
2015 51,642,537 50,911,821 98.6% 1,189,526 52,101,347 100.9%
2016 55,866,894 55,338,250 99.1% 1,086,254 56,424,504 101.0%
2017 69,068,338 68,960,793 99.8% 1,022,365 68,961,670 99.8%
Source: Eagle County Schools Finance Department
Revenue Capacity Property Tax Levies and Collections
103
November 6, 2018 - Page 320 0
Revenue Capacity Legal Debt Margin Information
104
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Legal Debt Margin Information
Last Ten Fiscal Years
2008 2009 2010 2011 2012
Assessed valuation $2,922,368,820 $2,933,681,930 $3,268,342,952 $3,261,264,657 $2,525,433,131
Debt limit (20% of assessed valuation) $ 584,473,764 $ 586,736,386 $ 653,668,590 $ 652,252,931 $ 505,086,626
Debt applicable to limit:
General obligation bonds
Less: Amount set aside for repayment
of general obligation debt
Total net debt applicable to limit
$ 182,640,000 $ 176,490,000 $ 169,300,000 $ 162,425,000 $ 155,250,000
(15,419,426)
167,220,574
(10,172,649)
166,317,351
(10,777,163)
158,522,837
(11,323,445)
151,101,555
(11,896,492)
143,353,508
Legal debt margin $ 417,253,190 $ 420,419,035 $ 495,145,753 $ 501,151,376 $ 361,733,118
Total net debt applicable to the limit as a
percentage of debt limit 5.72%
Source: Eagle County Schools Finance Department, Eagle County Assessor
5.67% 4.85%
4.63% 5.68%
Note: Under State of Colorado finance law, the District's outstanding general obligation debt should not exceed 20% of total
assessed property value. By law, the general obligation debt subject to the limitation may be offset by amounts set
aside for repaying general obligation bonds.
November 6, 2018 - Page 321 0
EAGLE COUNTY SCHOOLS
TABLE 9
2013 2014 2015 2016 2017
$2,519,484,390 2,498,757,550 2,400,080,750 2,734,683,670 2,739,828,540
$ 503,896,878 $ 499,751,510 $ 480,016,150 $ 546,936,734 $ 547,965,708
$ 146,475,000 $ 138,995,000 $ 131,590,000 $ 123,255,000 $ 246,225,000
(11,796,093)
134,678,907
(11,110,990)
127,884,010
(11,816,380)
128,633,620
(12,202,188)
111,052,812
(16,186,060)
230,038,940
$ 369,217,971 $ 371,867,500 $ 351,382,530 $ 435,883,922 $ 317,926,768
5.35%
5.12% 5.36%
4.06% 8.40%
Debt Capacity Legal Debt Margin Information
105
November 6, 2018 - Page 322 0
Debt Capacity Ratio of Outstanding Debt by Type
106
EAGLE COUNTY SCHOOLS
TABLE 10
EAGLE COUNTY SCHOOLS
Ratio of Outstanding Debt by Type
Last Ten Fiscal Years
General Total Percentage Debt
Fiscal Obligation Certificates of Primary of Personal Per
Year Bonds Participation Government Income Capita
2008 182,640,000 - 182,640,000 0.026% 3,478
2009 176,490,000 - 176,490,000 0.028% 3,275
2010 169,300,000 - 169,300,000 0.027% 3,063
2011 162,425,000 11,728,300 174,153,300 0.026% 3,336
2012 155,250,000 11,621,657 166,871,657 0.027% 3,074
2013 146,475,000 11,439,414 157,914,414 0.031% 2,942
2014 158,037,503 10,247,471 168,284,974 0.029% 3,030
2015 148,847,531 9,040,528 157,888,059 0.032% 3,010
2016 138,727,559 7,758,585 146,486,144 0.040% 2,768
2017 281,775,470 281,775,470 0.022% 5,398
Source: Eagle County Schools Finance
Note: General Obligation Bonds and Certificates of Participation include premiums
Note: Personal Income and Population data may be found on Table 13
Note: The Bonds are secured by the District's full faith and credit and are general
obligations of the District payable from ad valorem taxes to be levied, without limitation of rate
and in an amount sufficient to pay the Bonds when due, against all taxable property within the
District.
November 6, 2018 - Page 323 0
EAGLE COUNTY SCHOOLS
Fiscal
Year
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
EAGLE COUNTY SCHOOLS
Ratio Of General Bonded Debt Outstanding
Last Ten Fiscal Years
General
Obligation
Bonds
167,220,574
166,317,351
158,522,837
151,101,555
143,353,508
134,678,907
127,884,010
128,633,620
111,052,812
230,038,940
Percentage of
Actual Assessed
Value of Property
5.35%
4.51%
4.31%
5.38%
5.14%
5.10%
4.86%
4.59%
3.40%
7.00%
Source: Eagle County Schools Finance Department
Net Bonded
Debt per
Capita
3,184
3,086
2,868
2,895
2,641
2,509
2,302
2,452
2,098
4,407
TABLE11
Percentage
of Per
Capita Income
6.70%
6.22%
6.31%
6.47%
5.77%
5.16%
4.75%
4.86%
3.62%
7.16%
Note: Details regarding the District's outstanding debt can be found in the notes to the financial
statements.
Debt Capacity Ratio of General Bonded Debt Outstanding
107
November 6, 2018 - Page 324 0
Debt Capacity Direct and Overlapping Governmental Activities Debt
108
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Direct and Overlapping Governmental Activities Debt
June 30, 2017
Governmental Unit
Debt repaid with property taxes
Airport Commerce Center Metro District
Arrowhead Metro District
Bachelor Gulch Metro District
Basalt & Rural Fire District
Basalt Regional Library District
Basalt Sanitation District
Beaver Creek Metro District
Berry Creek Metro District
Buckhorn Valley Metro District #2
Cascade Village Metro District
Chatfield Corners Metro District
Confluence Metro District
Cordillera Metro District
Cordillera Mountain Metro District
Cordillera Valley Club Metro District
Cotton Ranch Metro District
Crown Mountain Park & Rec District
Eagle Ranch Metro District
Eagle River Water & San Dist- Water Sub Dist- Vail
Eagle River Water & Sanitation Dist (Wastewater)
Eagle Vail Metro District
Lake Creek Metro District
Mid -Valley Metro
Red Sky Ranch Metro District
Ruedi Shores Metro District
School District JT -1 (West Grand)
School District RE -1 (Roaring Fork)
Solaris Metro District No. 1
The Village
Town of Avon
Town of Basalt
Town of Eagle
Traer Creek Metro District
Two Rivers Metro District
Vail Square Metro District No. 1
Valagua Metro District
Western Eagle County Metro Rec District
Subtotal, Total Overlapping Debt
Eagle County School District direct debt
Total direct and overlapping debt
TABLE 12
Estimated
Estimated Share of
Debt Percentage Overlapping
Outstanding Applicable Debt
3,200,000 100.00% 3,200,000
12,480,000 100.00% 12,480,000
13,569,999 100.00% 13,569,999
4,946,300 59.00% 2,918,317
7,690,000 50.60% 3,891,140
1,265,000 49.22% 622,633
5,815,000 100.00% 5,815,000
3,235,000 100.00% 3,235,000
14,746,836 100.00% 14,746,836
1,810,000 100.00% 1,810,000
2,615,000 100.00% 2,615,000
22,475,000 100.00% 22,475,000
8,430,000 100.00% 8,430,000
4,810,000 100.00% 4,810,000
100.00%
7,615,000 100.00% 7,615,000
2,360,000 58.95% 1,391,220
14,325,000 100.00% 14,325,000
8,570,000 100.00% 8,570,000
22,980,000 100.00% 22,980,000
5,725,000 100.00% 5,725,000
50,000 100.00% 50,000
92.60%
7,140,000 100.00% 7,140,000
1,594,000 100.00% 1,594,000
5,905,000 0.50% 29,525
191,659,984 20.45% 39,194,467
30,315,645 100.00% 30,315,645
6,766,776 100.00% 6,766,776
18,350,518 100.00% 18,350,518
4,833,000 70.58% 3,411,310
166,365 100.00% 166,365
36,609,000 100.00% 36,609,000
130,802 100.00% 130,802
13,885,000 100.00% 13,885,000
21,000,000 100.00% 21,000,000
2,770,000 100.00% 2,770,000
$ 509,839,225
Source: Debt outstanding data provided by each governmental unit.
$ 342,638,553
$ 281,775,470
$ 624,414,023
Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries
of the District. This schedule estimates the portion of outstanding debt of those overlapping governments
that are borne by the residents and businesses of the District. This process recognizes that, when considering
the District's ability to issue and repay long-term debt, the entire debt burden borne by the residents and busi-
nesses should be taken into account. However, this does not imply that every taxpayer is a resident, and
therefore responsible for repaying the debt of each overlapping government.
November 6, 2018 - Page 325 0
EAGLE COUNTY SCHOOLS
TABLE 13
EAGLE COUNTY SCHOOLS
Demographic and Economic Statistics
Last Ten Fiscal Years
(Unaudited)
Per October 1 October 1
Fiscal Capita School Funded Unemployment
Year Population Income Enrollment Pupil Count Rate
2008 52,517 47,511 5,681 5,288 3.1%
2009 53,898 49,635 6,007 5,637 3.6%
2010 55,269 45,430 6,244 5,880 7.3%
2011 52,197 44,709 6,181 5,846 9.5%
2012 54,283 45,807 6,344 5,994 8.6%
2013 53,681 48,618 6,408 6,014 8.1%
2014 55,548 48,485 6,520 6,182 6.6%
2015 52,460 50,416 6,713 6,371 4.2%
2016 52,921 57,927 6,804 6,463 3.1%
2017 52,197 61,522 6,901 6,553 2.8%
Sources: Population, median household income and unemployment rate information provided by
Eagle County. School enrollment data provided by the Eagle County School District
Business Services Department.
Demographic and Economic Information Demographic and Economic Statistics
109
November 6, 2018 - Page 326 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
Principal Employers
6/30/2017 and 9 Years Ago
2017 2008
TABLE 14
Percentage of Percentage of
Number of Total County Number of Total County
Employer Rank Employees Employement Rank Employees Employement
Vail Resorts Inc. 1 7,860 23.4% 1 7,200 22.0%
Vail Valley Medical Center 2 918 2.7% 3 881 2.7%
Eagle County School District 3 887 2.6% 2 830 2.5%
Eagle County Government 4 474 1.4% 4 451 1.4%
Vail Cascade Resort 5 440 1.3% 6 446 1.4%
East West Resorts 6 421 1.3% - 375 1.1%
Westin Riverfront Resorts 7 392 1.2% 5 325 1.0%
Ritz Carlton- Bachelor Gulch 8 375 1.1% 7 325 1.0%
Vail Marriot 9 330 1.0% - 324 1.0%
Sonnenalp Resort 10 328 1.0% 9 298 0.9%
Town of Vail 11 323 1.0% -
Park Hyatt Beaver Creek Resort & Spa 12 301 0.9% 8 250 0.8%
Gallegos Corporation 13 264 0.8% 10
Wal-Mart Stores 14 252 0.7% -
Source: Eagle County
Operating Information Principal Employers
110
November 6, 2018 - Page 327 0
EAGLE COUNTY SCHOOLS
TABLE 15
EAGLE COUNTY SCHOOLS
Operating Statistics
Last Ten Fiscal Years
Governmental Cost
Fiscal Fund Funded Per Percentage
Year Expenditures Students Pupil Change
2007-08 112, 711, 213 5,288.0 21,315 30.2%
2008-09 137, 474, 208 5,637.0 24,388 54.2%
2009-10 88, 779, 530 5,880.0 15,099 14.4%
2010-11 86, 282, 394 5,847.0 14,757 -38.1%
2011-12 84,777,263 5,994.0 14,144 -2.3%
2012-13 75, 377, 345 6,013.5 12,535 -4.2%
2013-14 78,270,896 6,182.4 12,660 -11.4%
2014-15 86, 791, 729 6,723.5 12,908 1.0%
2015-16 87,467,489 6,779.8 12,901 2.0%
2016-17 112, 797,131 6,862.8 16,436 27.4%
Source: Eagle County Schools Finance
Note: Enrollment based on October enrollment. Teaching staff are full-time equivalents for
the year as a whole.
Operating Information Operating Statistics
111
November 6, 2018 - Page 328 0
Operating Information District Employees — Full Time Equivalents
112
EAGLE COUNTY SCHOOLS
Location
TABLE 16
EAGLE COUNTY SCHOOLS
District Employees FTE
6/30/2017
100-104105-125 201-209 210-220 230-239 320-358 360-399 400-499 500-599 600-699
ESS Instructional Trades
District School Other Certified Professional Technical Support Office/Admin & Total
Admin Admin Teachers Teachers Staff Staff Support Staff Support Services FTEs
General Fund
110 Eagle Valley Elementary
120 Brush Creek Elementary
130 Avon Elementary
140 Red Sandstone Elementary
160 Gypsum Elementary
170 Edwards Elementary
180 Red Hill Elementary
190 June Creek Elementary
210 Eagle Valley Middle
230 Berry Creek Middle
240 Gypsum Creek Middle
310 Battle Mountain High
320 Eagle Valley High
340 Vail Ski and Snowboard Academy
390 Red Canyon High
461 World Academy
501 Homestake Peak School
610 Superintendent & Board of Educatic
619 Gifted & Talented
620 Educator Quality
621 Instructional Services
622 Student Services
623 Assessment
624 Nursing
625 Exceptional Student Services
626 English Language Acquisition (ELA)
627 Preschool
629 Community Relations/Grant Writer
630 Business Services
640 Human Resources
650 Technology
670 Food Services
710 Maintenance
720 Transportation
950 ECCA
General Fund Total
Other District Funds
21 Nutrition Services Fund
22 Grants Fund
25 Transportation Fund
52 District Housing Fund
Total District Funds
2.00
1.00
1.00
1.00 24.28
1.00 26.77 0.40
1.50 22.47 0.40
1.00 19.43
1.00 21.95 0.50
1.00 20.24 1.10
1.00 23.94 0.75
1.00 20.28 1.00
2.00 16.11 0.50
1.60 24.60 1.40
2.00 22.58 0.50
3.00 44.54 4.24
3.00 47.08 5.28
1.50 13.43 1.00
1.50 14.38 0.75
0.50
2.00 35.74 1.00
5.00
2.00
1.00 2.00
2.00
1.00 2.00 1.00 3.81
1.00
0.75
1.00
1.00
1.00
1.00
6.57 1.50 1.38 34.73
8.60 1.88 2.00 40.65
8.63 1.50 2.00 36.50
3.99 1.50 1.50 27.42
9.09 2.00 2.00 36.54
2.63 2.00 2.00 28.97
12.57 1.94 1.94 42.14
15.48 2.00 2.00 41.76
2.00 2.00 1.38 23.99
8.86 2.63 1.75 40.84
5.85 2.00 2.00 34.93
5.11 4.00 5.00 65.89
6.00 4.50 4.00 69.86
1.14 1.00 1.00 19.07
2.86 1.50 1.00 21.99
0.50
11.66 2.00 3.00 55.40
1.00 3.00
1.00 6.00
1.00 4.00
1.00 4.00
2.00 5.00
2.00 13.82 15.82
18.91 1.20 3.00 3.00 33.92
4.00 5.00
2.13 1.88 4.76
1.00
1.00 3.00 1.13 6.13
4.00 1.00 7.00
13.00 1.00 14.00
1.00 1.00 13.19 15.19
1.81 1.81
8.00 29.10 406.13 30.38 20.91
30.58 1.25
11.20 13.00 130.99 48.83 49.27 747.81
1.00
11.33
1.00 0.30
1.75 22.42 25.17
2.63 45.79
5.38 30.70 37.38
1.25 1.25
30.58 1.25
2.00 11.63 9.76 54.37 109.59
Total All Funds 8.00 29.10 436.71 31.63 20.91
13.20 13.00 142.62 58.59 103.64 857.40
Source: Eagle County Schools Finance and Human Resources Departments
November 6, 2018 - Page 329 0
EAGLE COUNTY SCHOOLS
TABLE 17
EAGLE COUNTY SCHOOLS
Student Enrollment FTE
Last Ten Fiscal Years
General
(Excluding District
Year Charters) (Total) CSI ECCA/NAS Charter
2008-09 5,283.3 5,818.7 181.4 354.0 535.4
2009-10 5,516.1 6,068.4 188.3 364.0 552.3
2010-11 5,491.8 6,040.0 193.2 355.0 548.2
2011-12 5,656.7 6,124.6 130.9 337.0 467.9
2012-13 5,701.6 6,280.2 223.6 355.0 578.6
2013-14 5,858.4 6,460.4 278.0 324.0 602.0
2014-15 6,080.0 6,723.5 313.5 330.0 643.5
2015-16 6,177.8 6,779.8 275.5 326.5 602.0
2016-17 6,245.8 6,862.8 271.0 346.0 617.0
Source: Eagle County Schools Finance
Operating Information Student Enrollment- Full Time Equivalents
113
November 6, 2018 - Page 330 c
Total Student FTE
7,500
7,000
6.723 5
6,779.8
6,862.8
6 280.2
6,460.4
6,500
5,818.7
6,068.4
6,040.0 6,12'..
6,000
6,080.0
--.
6,177.8
6,245.8
5,500
5,516.1
5,656.7 5,701.6
5,491.8
5, 000
5,283.3
4,500
4,000
3,500
3,000
1
2008-09
1
2009-10
1
2010-11 2011-12 2012-13
General (Excluding Charters)
1
2013-14 2014-15
2015-16
1
2016-17
District (Total)
Source: Eagle County Schools Finance
Operating Information Student Enrollment- Full Time Equivalents
113
November 6, 2018 - Page 330 c
Operating Information Schedule of Insurance
114
EAGLE COUNTY SCHOOLS
Description of Insurance
General Liability
TABLE 18
EAGLE COUNTY SCHOOLS
Schedule of Insurance
(Unaudited)
Carrier or Pool Coverage Limit Deductible
Colorado School $2,000,000 $0
Districts Self Insurance
Pool (CSDSIP)
Property including:
Inland marine CSDSIP $65,000,000 $1,000
Boiler and machinery CSDSIP $5,000,000 $1,000
Automobile liability: CSDSIP
Combined single limit $1,000,000 $0
Personal injury protection $5,000 $0
Uninsured motorist $1,000,000 $0
School Leaders Errors and
Omissions CSDSIP $2,000,000 $0
Public Officials Bond CSDSIP $10,000 $100
Crime: CSDSIP
Employee dishonesty $150,000 $500
Theft $10,000 $100
Forgery/alteration $10,000 $100
Employment Practices Liability CSDSIP $1,000,000 $1,000
Worker's Compensation Pinnacol NO LIMIT $1,000
Unemployment Claims basis NO LIMIT
Source: Eagle County Schools Finance
November 6, 2018 - Page 331 0
EAGLE COUNTY SCHOOLS
TABLE 19
EAGLE COUNTY SCHOOLS
Facility Statistics
SCHOOL GRADE LEVEL BLDG. SQ. FT. APPROX. ACREAGE YEAR BUILT CAPACITY
1 Avon Elementary P-5 67,780 10.0 1996 410
2 Battle Mountain High 9-12 209,000 39.0 2009 1000
3 Berry Creek Middle 6-8 80,552 15.0 1996 490
4 Brush Creek Elementary P-5 65,143 10.0 2001 500
5 Eagle Valley Elementary P-5 47,739 see EVMS 1973 550
6 Eagle Valley High 9-12 155,147 17.0 1975/2009 800
7 Eagle Valley Middle 6-8 53,779 19.0 1980 500
8 Edwards Elementary K-5 55,000 9.0 1991 430
9 Gypsum Creek Middle 6-8 81,590 15.0 2001 500
10 Gypsum Elementary P-5 55,000 see EVHS 1991 430
11 Homestake Peak P-8 122,533 40.0 1975/1991 512
12 June Creek Elementary P-5 74,000 10.5 2008 500
13 Red Canyon High- East 9-12 5,700 2.5 2008 70
14 Red Canyon High -West 9-12 6,000 0.2 leased 70
15 Red Hill Elementary K-5 62,943 10.0 2001 450
16 Red Sandstone Elementary P-5 45,537 4.0 1977 365
17 Vail Ski & Snowboard Acadamy 5-12 53,758 6.5 1978 250
1,241,201 207.7 7,827
Other buildings - add 39,300
1,280,501
Source: Eagle County Schools Maintenance Department
Operating Information Facility Statistics
115
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EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
(This page was left blank intentionally.)
November 6, 2018 - Page 333 0
EAGLE COUNTY SCHOOLS
COMPLIANCE SECTION
November 6, 2018 - Page 334 0
EAGLE COUNTY SCHOOLS
SINGLE AUDIT
Compliance Section Independent Auditor's Report on Internal Control
118
November 6, 2018 - Page 335 0
EAGLE COUNTY SCHOOLS
e&C Swanhorst & Company LLC
c cni rw runbc nr4aeL+.111
Board of Education
Eagle County Schools
Eagle, Colorado
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
1N ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
We have audited, in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States, the financial statements of the governmental activities. the business -type activities. the
discretely presented component unit, each major fund, and the aggregate remaining fund information of the Eagle
County Schools as of and for the year ended June 30, 2017, and the related notes to the financial statements, which
collectively comprise the basic financial statements of the Eagle County Schools, and have issued our report thereon
dated February 9, 2018. The financial statements of the Eagle County Charter Academy, a discretely presented
component unit, were not audited in accordance with Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit of'the financial statements. we considered the Eagle County Schools' internal
control over financial reporting to determine the audit procedures that are appropriate in the circumstances for the
purpose of expressing our opinions on the financial statements, but not For the purpose of expressing an opinion on
the effectiveness of the Eagle County Schools' internal control. Accordingly. we do not express an opinion on the
effectiveness of the Eagle County Schools' internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal
control, such that there is a reasonable possibility that a material misstatement of the Eagle County Schools' financial
statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a
deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of the Eagle County Schools' internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be material weaknesses or significant deficiencies. Given these limitations, during our
audit we did not identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses. However, material weaknesses may exist that have not been identified.
8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
Compliance Section Independent Auditor's Report on Internal Control
119
November 6, 2018 - Page 336 c
EAGLE COUNTY SCHOOLS
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Eagle County Schools' financial statements are free from
material misstatement, we performed tests of its Compliance with certain provisions of laws, regulations, contracts
and Fant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompl iance or other matters that are required to be reported under Government Auditing Standards,
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the Eagle County Schools' internal control
or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Eagle County Schools' internal control and compliance. Accordingly, this report is not
suitable for any other purpose.
az,
February 9, 2018
Compliance Section Independent Auditor's Report on Internal Control
120
November 6, 2018 - Page 337 c
EAGLE COUNTY SCHOOLS
684C Swanhorst & Company LLC
Certified Public Aeccumam.
Board of Education
Eagle County Schools
Eagle, Colorado
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH
MAJOR FEDERAL PROGRAM, INTERNAL CONTROL OVER COMPLIANCE,
AND THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
Report on Compliance for Each Major Federal Program
We have audited theEagie County Schools' compliance with the types of compliance requirements described in the
U.S. Office of Management and Budget (OMB) Compliance Supplement that could have a direct and material effect
on each of theEagle County Schools' major federal programs for the year ended June 30, 2017. The Eagle County
Schools' major federal programs are identified in the summary of auditors' results section of the accompanying
schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of the
federal awards applicable to its federal programs.
Auditors' Responsibility
Our responsibility is to express an opinion on compliance for each of the Eagle County Schools' major federal
programs based on our audit of the types of compliance requirements referred to above. We Conducted our audit of
compliance in accordance with auditing standards generally accepted in the United States of America; the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to above that could have a direct
and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about
the Eagle County Schools' compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program.
However, our audit does not provide a legal determination of the Eagle County Schools' compliance.
Opinion on Each Major Federal Program
In aur opinion, the Eagle County Schools complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its major federal programs for
the year ended June 30, 2017.
8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307
Compliance Section Independent Auditor's Report on Compliance
121
November 6, 2018 - Page 338 c
EAGLE COUNTY SCHOOLS
Report on Internal Control Over Compliance
Management of the Eagle County Schools is responsible for establishing and maintaining effective internal control
aver compliance with the types of compliance requirements referred to above. In planning and performing our audit
of compliance, we considered the Eagle County Schools' internal control aver compliance with the types of
requirements that could have a direct and material effect on each major federal program to determine the auditing
procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each
major federal program and to test and report on internal control over Compliance in accordance with the Uniform
Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance.
Accordingly, we do not express an opinion on the effectiveness of the Eagle County Schools' internal control over
compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliance
does not allow management or employees, in the normal course of performing their assigned functions, to prevent,
or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis.
A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal
control over compliance such that there is a reasonable possibility that materia] noncompliance with a type of
compliance requirement of a federal program will not be prevented, or detected and corrected, an a timely basis. A
significant deficiency in internal control over compliance is a deficiency, or combination of deficiencies, in internal
control over compliance with a type of compliance requirement of a federal program that is less severe than a material
weakness in internal control over compliance, yet important enough to merit attention by those charged with
governance.
Our consideration of the Eagle County Schools' internal control aver compliance was for the limited purpose
described in the first paragraph of this section and was not designed to identify all deficiencies in internal control aver
compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in
internal control over compliance that we consider to be material weaknesses. However, material weaknesses may
exist that have not been identified.
The purpose o f this report on internal control over compliance is solely to describe the scope of our testing of internal
control over compliance and the results of that testing based on the requirements of the Uniform Guidance.
Accordingly, this report is not suitable for any other purpose.
Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance
We have audited the financial statements of the governmental activities, the business -type activities, the discretely
presented component unit, each major fund, and the aggregate remaining fund information of the Eagle County
Schools as of and for the year ended June 30, 2017, and the related notes to the financial statements, which
collectively comprise the basic financial statements of the Eagle County Schools. We issued our report thereon dated
February 9, 20l 8, which contained unmodified opinions on those financial statements. Our audit was conducted for
the purpose of forming opinions on the financial statements that collectively comprise the Eagle County Schools'
basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes
of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements.
Such information is the responsibility of management and was derived from and relates directly to the underlying
accounting and other records used to prepare the basic financial statements. The information has been subjected to
the auditing procedures applied in the audit of the basic financial statements and certain additional procedures,
including comparing and reconciling the information directly to the underlying accounting and other records used
to prepare the basic financial statements or to the basic financial statements themselves, and other additional
procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion,
the schedule of expenditures of federal awards is fairly stated, in all material respects, in relation to the basic financial
statements as a whole.
February 9, 2018
Compliance Section Independent Auditor's Report on Compliance
122
November 6, 2018 - Page 339 0
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended June 30, 2017
Summary of Auditors' Results
Financial Statements
Type of auditors' report issued: unmodified
Internal control over financial reporting:
• Material weaknesses identified?
• Significant deficiencies identified that are
not considered to be material weaknesses?
Noncompliance material to financial
statements noted?
Federal Awards
Internal control over major federal programs:
• Material weaknesses identified?
• Significant deficiencies identified that are
not considered to be material weaknesses?
yes x no
yes x none reported
yeti x no
yes x no
yes x none reported
Type of auditors' report issued on compliance for major federal programs: unmodified
Any audit findings disclosed that are
required to be reported in accordance
with 2 CFR 200,516(a)? yes x no
Identification of major federal programs:
Special Education Cluster
84,027 Special Education
84,173 Special Education Preschool
Dollar threshold used to distinguish
between type A and type B programs: $750,000
Auditec qualified as low-risk auditee?
x yes no
Financial Statement Findings
The audit of the financial statements did not disclose significant deficiencies in internal control that would be
considered material weaknesses, and did not disclose fraud, noncompliance, or abuse that were material to those
financial statements,
Federal Awards Findings and Questioned Costs
The audit of federal awards did not disclose significant deficiencies in internal control that would he considered
material weaknesses, and did not disclose instances of noncompliance or abuse that were material to those federal
awards,
Compliance Section Schedule of Findings and Questioned Costs
123
November 6, 2018 - Page 340 c
EAGLE COUNTY SCHOOLS
EAGLE COUNTY SCHOOLS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended June 30, 2017
Federal Grantor/Pass-through Grantor/Program Title
Pass -Through Federal
Entity Identifying CFDA
Number Number Expenditures
U.S. Department of Education
Passed through Colorado Department of Education
Title I 4010 84.010 831,461
Special Education Cluster
Special Education 4027 84.027 1,103,549
Special Education - Preschool 4173 84.173 25,033
English Language Acquisition 4365/7365 84.365 170,291
Mathematics and Science Partnerships 5366 84.366 33,644
Supporting Effective Education 4367 84.367 99,204
Race to the Top - Early Learning Challenge 5412 84.412 22,925
Passed through Colorado Community College System
Career and Technical Education 84.048 26,379
TOTAL U.S. DEPARTMENT OF EDUCATION 2,312,486
U.S. Department of Health and Human Services
Direct Program
Head Start
93.600 461,585
TOTAL U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES 461,585
U.S. Department of Agriculture
Child Nutrition Cluster
Passed through Colorado Department of Education
School Breakfast Program 4553 10.553 129,632
National School Lunch Program 4555 10.555 927,146
Summer Food Service Program for Children 4559 10.559 36,663
Passed through Colorado Department of Human Services
Donated Commodities
10.555 146,340
TOTAL U.S. DEPARTMENT OF AGRICULTURE 1,239,781
TOTAL FEDERAL FINANCIAL ASSISTANCE $ 4,013,852
See the accompanying Independent Auditors' Report.
Compliance Section Schedule of Expenditures of Federal Awards
124
November 6, 2018 - Page 341 0
EAGLE COUNTY SCHOOLS
Eagle County Schools
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended June 30, 2017
NOTE 1: BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards is presented in
accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards using the accrual basis of accounting. Therefore, some amounts
presented in this schedule may differ from amounts presented in the financial
statements. The District does not charge a de minimis indirect cost rate.
Compliance Section Notes to Schedule of Expenditures of Federal Awards
125
November 6, 2018 - Page 342 0
EAGLE COUNTY SCHOOLS
STATE COMPLIANCE
November 6, 2018 - Page 343 0
EAGLE COUNTY SCHOOLS
Revenues. Expenditures. & Fund Balance by Fund
Colorado Department of Education
Auditors Integrity Report
District 0910 - EAGLE COUNTY RE 50
Fiscal Year 2016-17
Colorado School District/BOCES
Fund Type &Num her Beg Fund Balance & Prior Per
Adj !6A8Pr)
100D- 5999 Total Revenues & 0041-0999 Total Expenditures & 6700-6799 & Prior Per Adj
Other Sources Other Uses (68BOx) Ending Fund Balance
Governmental 4- -
1D Gertera Fund 124014036 19,017.295
10 Risk Mgrnt Sue -Fund of Genera- Fund 0 0
Colorado Pre[Itool Pingram Revd
15
5u?Tol•L
—
12 C3larter 5[IIooL Fuld
66,4[1,401
15.1 W,932
O D 0
12614.638 $317.291 66484401 15,18,9312
945.250 4,394,220 3589,603 1249474
20.2E-29 Spe441Re5enue Fund 0 0 C. 6
05 AypOemental Cep coml.. Tec. Maim/Lon 0 0 0
21 Food Sereice Spec Revenue Fund 411,774 2,221,714 1,964.650 46644.2
22 GetDesigSated-Purpose Gnarls End 0 3,489,123 3,469,123 0
23 P9piL A[tiOity Special Revenue Fund 0 0 0
24 FA Day0noergarten Mill Lev Override 0 0 0
25 Transportation Fund 58,647 2,371.268 2,424,561 5.334
31 Bond Redemption Fund 12.202,11P 20,957.272 16,073,400 16,108,060
39 Cer060236 of Pa-Gc0706n (100133 Debt Service Fuld 0 0 3 0
41 5181] lg Fund -1 155,543.335 25,075,331 129,716,157
42 Special[wildingfl9x] D 0 D 0
63 Capital Reserve Capital Project Fund 1.804.454 074,443 1,011,441 1,667954
46 S5pp4ememdl Cap Const. Twit Man Fu. 0 0 0
Toots 27.4361459 250015.896 121212951 114.4451111
Proprietary
53 Other enterprise Foes
641531 Risk -Related Activity Fu nil
852.710 122,134 125,532 854364
O o D 0
69,65-69 Other Internal Service Funds 8 6 0 0
Totals Wane 170,1114 1213a2 M38
Fiduciary
79 ONer Tout and Agency Finds
72 Private Pupo5e Tn8t Fled
73 Agency F4ald
74 Pupii1405475 Agency Fund
79 00513 34prYin3nent Foul
95 FwndaOwc
TCbLl
O 0 0
O 2 0
O 2 0
1,194,067
903,294
0
MEOW
1.291,253
541,294 90(194
FINAL
State Compliance Auditors Integrity Report
127
November 6, 2018 - Page 344 0
948 Chambers Avenue, POB 740
Eagle, CO 81631 1 (970) 328-6321
www.eagleschools.net
0 facebook.com/eagle.schools
0 @eagleCOschools
EAGLE COUNTY SCHOOLS
November 6, 2018 - Page 345 0
8/22/2018
Ski & Snowboard Club Vail Seyferth
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Ski & Snowboard Club Vail
First Name of Contact Person : Euginnia
Last Name of Contact Person : Seyferth
E-mail Address : eseyferth@skiclubvail.org
Mailing Address : 598 Vail Valley Drive
City : Vail
State : US -CO
Zip : 81657
November 6, 2018 - Pa64 346 0
8/22/2018
Telephone Number : 9707905133
Members and Titles of your Governing Board : Board of Directors • John Keane — Chairman of the Board
(Founder, King Hill Capital) Current board member at Lightning Hybrids, Purpose Energy, Ravenbrick, Stellaris,
Sundolier and board observer for Greentech Media • Jeff Kirwood — Vice Chairman and Board Treasurer (Founder
and Executive Director, Aspen Grove Capital) • Kaia Moritz — Board Secretary (SSCV Alumna) Trustee at Vail
Mountain School and Borgen Family Foundation board member • Stacey Birtwhistle • Jane Donovan • Sylvan
Ellefson (SSCV Alumni and current coach) • Mike Imhof (President, Vail Valley Foundation) • Michael lmperi
(Headmaster, Vail Mountain School) • TJ Johnson • Steve Kalapos • Dan Leever • Eric Resnick (US Ski &
Snowboard Foundation Board Member) • Tye Stockton • Todd Wallis Emeritus • Glenn Davis — Former Chairman
and Vice Chairman (Regional President, Alpine Banks of Colorado) Colorado Mountain College Trustee, Vail Junior
Hockey Associate and Vail Valley Partnership Chairman Honorary • Lindsey Vonn (U.S. Ski Team Member, SSCV
alumna, Four -Time Overall World Cup Champion, Olympic Gold Medalist)
Organization Mission Statement : Inspiring character growth and excellence
Organization fiscal year-end: : 2019-04-30
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : Dobson Ice Arena (4 days°
Who currently funds your organization? : SSCV is currently funded by our program fees and private donations
from members and friends.
How will the contribution be used? : To use the Dobson Ice Arena for our Annual Ski & Snowboard Swap. It will
be our 50th year hosting the event in 2019. This is an annual fundraiser for Ski & Snowboard Club Vail.
How does your request support item 1C of the Contribution Policy (See above) : This event supports the
Town of Vail's mission statement by Ski & Snowboard Club Vail is one of the premier ski clubs in the world and are
constantly growing within the community and bring new residents and guest to the Vail every year. SSCV provides
recreational opportunities for youth in Vail and provides some of the best training facilities in the world and hosts
well organized events.
Please Upload Organization Balance Sheet : SSCV Bal Sheet 4.30.18 (unaudited).pdf
Please Upload Organization Income Statement : SSCV P&L 4.30.18 (unaudited).pdf
Linked Form : jheaydon@skiclubvail.org
Submission Date : 2018-06-21
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6741521
Last change : 2018-06-27T15:44:07+0000
November 6, 2018 - Pa§4 347 0
8/24/2018
Ski & Snowboard Club Vail Seyferth
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Ski & Snowboard Club Vail
First Name of Contact Person : Euginnia
Last Name of Contact Person : Seyferth
E-mail Address : eseyferth@skiclubvail.org
Mailing Address : 598 Vail Valley Drive
City : Vail
State : US -CO
Zip : 81657
November 6, 2018 - Pa66 348 0
8/24/2018
Telephone Number : 9707905133
Members and Titles of your Governing Board : Board of Directors • John Keane – Chairman (Founder, King Hill
Capital). Current board member at Purpose Energy and RavenWindow, and a board observer at Lightning Systems
• Jeff Kirwood – Vice Chairman and Treasurer (Founder and Executive Director, Aspen Grove Capital). • Kaia
Moritz – Secretary (SSCV Alumna). Trustee at Vail Mountain School, Vail Valley Foundation and Borgen Family
Foundation • Stacey Birtwhistle • Jane Donovan • Kirk Dwyer (Executive Director) • Sylvan Ellefson (SSCV Athlete
Representative) • Wade Hill (Principal, Vail Ski and Snowboard Academy) • Mike Imhof (President, Vail Valley
Foundation) • Michael lmperi (Headmaster, Vail Mountain School) • TJ Johnson • Steve Kalapos • Dan Leever • Eric
Resnick • Tye Stockton • Todd Wallis Emeritus • Glenn Davis – Former Chairman and Vice Chairman 2005-2015
(Regional President, Alpine Banks of Colorado) Colorado Mountain College Trustee, Vail Junior Hockey Associate
and Vail Valley Partnership Chairman Honorary • Lindsey Vonn (U.S. Ski Team Member, SSCV alumna, Four -Time
Overall World Cup Champion, Olympic Gold Medalist)
Organization Mission Statement : Founded in 1962, Ski and Snowboard Club Vail's (SSCV) mission is to provide
youth the opportunity for character growth and excellence through athletics. The Club is recognized as one of the
premier ski and snowboard clubs in the country, having received the "USSA Club of the Year" award multiple times.
SSCV is also highly respected throughout the Valley as a leader in youth development. The lessons learned
through Character, Courage, and Commitment (The 3 Cs) have helped launch the aspirations of doctors, attorneys,
inventors, community activists and entrepreneurs, many of whom return to Eagle County to live permanently.
Originally a small club dedicated to ski racing, SSCV is the oldest non-profit in the valley and has evolved into an
iconic community institution. Over the course of the past five decades, SSCV has impacted the lives of over 15,000
children and their families; hundreds of coaches; and inspired our community with world-class athletes. Today,
SSCV serves approximately 700 children yearly in a variety of snow sport disciplines, including alpine racing,
moguls, freeski, snowboard, and nordic. The Club is a 501(c)3 non-profit charitable organization.
Organization fiscal year-end: : 2019-04-30
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of Contribution Requested : $500,000
Who currently funds your organization? : Program fees and donations
How will the contribution be used? : Ski & Snowboard Club Vail (SSCV) plans to invest $5 million to expand and
upgrade the Golden Peak training venue. SSCV plans to invest $5 million (raised primarily from SSCV members) to
improve the training facilities on Golden Peak, subject to US Forest Service approval. This improvement project will
create a training venue that will rival the world's best. Expanding the Golden Peak training venue will enable SSCV
to begin early season training weeks earlier, due to its higher elevation of about 1,000 vertical feet—increasing the
training capacity by nearly 100%. By expanding the capacity of the venue, it will become a far more productive and
safer training site for SSCV's growing number of athletes, which is nearly double the amount from 15 years ago.
Golden Peak already attracts virtually every top national ski team from around the world for early season training in
November and early December. And, as the home hill for SSCV, it has enabled SSCV to be named the Alpine Ski
Club of the Year for a record 3 consecutive years, 2014-2016. The venue has also helped produce Olympic gold
medalists Lindsey Vonn and Mikaela Shiffrin. At the 2018 PyeongChang Winter Olympics, Ski and Snowboard Club
Vail was represented by 18 athletes and brought home 5 Olympic medals. Capital Funds Needed: $5,000,000 As of
June 2018, Ski and Snowboard Club Vail has received firm pledge commitments in the amount of $3,800,000 from
21 donors. We are relatively confident that we have an additional $100,000 - $200,000 in the pipeline. In addition, in
November 6, 2018 - Pa§6 349 0
8/24/2018
April of 2018, an anonymous SSCV family committed a matching pledge of up to $1,000,000 for any gifts received
moving forward. This has been tremendously helpful toward motivating our previously committed donors to
increase their gifts as well as enticing new donors to join the effort. A $500,000 grant from the Town of Vail will help
complete our campaign by triggering a $500,000 match from the family mentioned above. SSCV has secured a
bridge loan allowing payments of all pledges, including a grant from the TOV, to be made over a period five years, if
needed. U.S. Forest Service approval is expected in October 2018. Construction is scheduled to begin during the
2019 winter, with completion in time for early -season training November 2019. Vail Resorts Contribution Vail
Resorts has been the instrumental and key partner in the U.S. Forest Service application process. It simply could
not happen without their in-house endorsement and support. In addition, Ski and Snowboard Club Vail receives in-
kind support from Vail Resorts in the amount of $750,000 every year. This includes grooming and snowmaking;
complimentary ski passes for coaches and staff; and discounted race and training tickets for visiting athletes and
coaches. Furthermore, in 2017, Vail Resorts "gifted" the .25 acres of land on which the new clubhouse is currently
being built. This parcel is valued to be worth approximately $6,000,000. Additional Documents attached to support
our project include: 1. Golden Peak Improvement Campaign Deck 2. Economic Impact 3. Letters of support 5.
Fundraising Progress 6. Golden Peak Improvement Campaign Video 7. 2016-2017 Annual Report
How does your request support item 1C of the Contribution Policy (See above) : The improvement of Golden
Peak will contribute significantly to the Vail economy. Over the last few years, Golden Peak has become one of the
world's premier early season race training venues. Each Fall, for a five-week period, SSCV hosts approximately 20
ski clubs, 20 national ski teams, and 10 college teams, most of which spend about one week in Vail. The economic
impact of this activity is enormous, particularly since it occurs in November and early December, a time of year that
is historically very quiet. Each year, early season training, contributes about $1.0 million to $1.4 million to the Vail
economy[1]. With the improvement of Golden Peak, the economic impact will increase by about 50% to about $1.5
million to $2 million per year — since it will open weeks earlier and offer more training capacity. This economic
impact is driven by the number of visitors, and the projected spending in Vail on lodging, meals, and other retail
purchases. Importantly, the Vail economy has also been strengthened by families moving to Vail Valley in order to
enroll their children into SSCV, which the snow sports community regards as one of the best clubs in the country. In
fact, over the last five years alone approximately 165 families have relocated to the Vail Valley, driven primarily by
their desire to enroll their children in SSCV. With the planned improvement of the Golden Peak venue, SSCV will
enhance the quality of its training even further, and consequently, likely attract even more families to relocate here.
Finally, the increased length of the Golden Peak will create a venue capable of hosting World Cup events and other
significant championships, which could add another $10-20 million per year to the Vail economy[1]. Golden Peak is
potentially the last and only opportunity Vail will have to create an international competition venue now that Gondola
One has been built on the site of the previous World Cup finish arena. In sum, SSCV contributes significantly to the
vibrancy of the Vail economy. With the upgrade to the Golden Peak training venue, we expect the Club's economic
contribution to the Vail community to strengthen materially in the years to come. [1] Assumes an additional 75,000
visitor days (compared to 150,000 for the 2015 Alpine World Championships) and spending $167 - $330 per day.
For comparison, the study for early season training assumed $167 per day.
Please Upload Organization Balance Sheet : SSCV Bal Sheet 4.30.18 (unaudited).pdf
Please Upload Organization Income Statement : SSCV P&L 4.30.18 (unaudited).pdf
Linked Form : eseyferth@skiclubvail.org
Submission Date : 2018-06-28
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6225234
Last change : 2018-06-28T17:57:14+0000
November 6, 2018 - Pa§6 350 0
SSCV
Balance Sheet 4_30_18
ASSETS
SSCV Operating Accounts
Investors Choice Money Market
Restricted Cash
Total Cash/Cash Eqiv/Restr Cash
Accounts Receivable
Other Current Assets
A/R and Other Curent
Fixed Assets
30 -Apr -18
30 -Apr -17
$ Change
% Change
Comment
(49,493) (17,222) (32,271) 187%
375,618 423,950 (48,332) -11%
59 65,083 (65,024) -100% 2017 Liquidation of JP Morgan & Denver Foundation
326,184 471,810 (145,627) -31%
317,902 752,999
37,838 1,914
(435,097)
35,924
-58% 2017: Work Comp Receivable of $390K
1877%
355,740 754,913 (399,173) -53%
2,610,080 2,255,371 354,709 16%
Other Assets 1,475,142 1,475,142 0% Includes Snowmaking Lic.
TOTAL ASSETS 4,767,146 4,957,236 (190,090) -4%
LIABILITIES & EQUITY
Accounts Payable 205,316 160,502 44,814 28%
Other Current Liabilities
Alpine Bank LOC
Total Other Liabilities
A/P and Other Current Liabilities
Long Term Liabilities- Clubhouse LOC
Total Liabilities
Equity
TOTAL LIABILITIES & EQUITY
Alpine LOC + Clubhouse LOC
63,251 453,777 (390,526) -86%
827,522 1,249,950 (422,427) -34%
890,773 1,703,726 (812,953) -48%
1,096,090 1,863,869 (767,779) -41%
- 1,000,000 (1,000,000) -100%
1,096,090 1,763,151 (667,062) -38%
3,671,057 2,093,368 1,577,689 75%
4,767,146 4,957,236 (190,090) -4%
827,522 2,249,950 (1,422,427) -63%
November 6, 2018 - Page 351 of 469
Ski and Snowboard Club Vail
2017-2018 4/30/2018 Actuals
Analysis P&L Tab
Alpine Total
Free Ski
Snowboard
Freestyle
Nordic
Future Stars
Private Coaching
VSSA- WT
Other
Total Program Revenue
2017-2018
Forecast
2,434,924
414,165
309,919
287,656
252,693
96,690
171,155
172,864
4,140,066
Non Program Revenue
Membership Revenue 39,100
Guest Training Revenue 50,739
Camp Net Revenue (56,373)
Early Season Training Net 4,407
Tune Shop Net (1,286)
Total Non Program Revenue 36,587
Event Revenue
Golf Tournament Net 13,211
Ski Swap Net 92,277
Celebration of Winter Net 78,395
Race Net 87,245
Town Series Net 13,452
Vail Cup Net 1,471
Other Event Revenue Net 14,620
Net Event Revenue 300,670
Development Revenue
Total Annual Campaign
Total Other Dev Revenue
Total Scholarship
Inspires Challenge
Total Development Revenue
708,424
174,000
170,761
3,990
1,057,175
Other Revenue
VSSA Language/Academic Fees 116,025
VSSA Lunch Net 857
Uniform Fees
Other Revenue- Interest Inc 1,980
Total Other Revenue 118,862
Total Revenue 5,653,359
Expenses
Program Expenses
Alpine Total- Payroll 1,498,322
Free Ski- Payroll 260,695
Snowboard- Payroll 194,024
Freestyle- Payroll 179,645
Nordic- Payroll 212,724
Future Stars- Payroll 28,117
Private Coaching- Payroll 144,807
VSSA- WT- Payroll 255,398
Human Performance- Payroll 183,072
Tel/Equipt/Travel Programs 128,108
Total Program Expenses 3,084,912
Non Program Expenses
Simple Scholarship
Standard Scholarship
Travel/VSSF- JTA
235,357
70,573
November 6, 2018 - Page 352 0
Ski and Snowboard Club Vail
2017-2018 4/30/2018 Actuals
Analysis P&L Tab
Diversity/Sum mer/Other
Total Scholarship
Discounts
Total Non Program Expenses
Admin Expenses
Admin- Salaries
Auto
Telephone- Admin
Annual Campaign Expenses
Computer/Website Expense
Credit Card Commissions
Interest Expense
Meetings
Insurance Bldg/Bod
Rent
Travel- Admin
Accounting
Advertising/Promotion
Equipment Expense- Admin
Depreciation
Dues and Fees
Gifts
Licenses/Permits
Professional Fees
Office Supplies/Expense
Photocopy Expense
Postage Expense
Professional Development
Radio Expense
Uniforms
Utilities
Building Repair/Maint
Other
Total Admin Expenses
Total Op Expenses
2017-2018
Forecast
65,018
370,948
350,938
721,886
884,365
65,562
51,643
41,788
21,630
122,247
16,445
11,149
28,295
34,748
4,607
19,761
11,576
7,647
41,860
4,720
1,289
62,075
3,189
11,230
2,994
23,444
9,303
1,535
7,911
37,773
83,802
1,612,587
5,419,385
Ordinary Income 233,974
Unallocated Reserves/Contingency
Contibution to the MFC 15,000
403b Matching 109,174
Bonus -
Total Other Expenses 124,174
Total Ordinary Plus Other Expenses
Income before Depr and Amort
Adj Income before Depr and Amort
Capital Campaign Contributions
Net Income Including Capital Contrib
5,543,560
109,800
109,800
1,433,114
1,542,914
November 6, 2018 - Page 353 0
8/22/2018
Small Champions, Inc Weiss
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Small Champions, Inc
First Name of Contact Person : John
Last Name of Contact Person : Weiss
E-mail Address : smallchampions@gmail.com
Mailing Address : P.O. Box 4691
City : Vail
State : US -CO
Zip : 81658
November 6, 2018 - Pa0 354 0
8/22/2018
Telephone Number : 9703900004
Members and Titles of your Governing Board : Connie Miller -Board Chair, John Weiss -Executive Director, Steve
Holden -Treasurer, Kara Heide, Kristin Jennings, Donna Johnson, Brian Nestor, Honore Everly
Organization Mission Statement : Small Champions is a non-profit organization committed to enhancing and
improving quality of life by providing sports and recreational opportunities for eligible youth with multiple disabilities
who are residents of Eagle County, Colorado. Individuals receive needs based instruction to support their
developmental progress. We collaborate with and educate community organizations, and generate sustainable
funding and services.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : Cash and In-kind
Amount of Contribution Requested : $3,000
In- Kind Request : 70 Day Parking Passes and the use of the Lionshead Welcome Center as our
morning/afternoon meeting location.
Who currently funds your organization? : Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County,
United Way of Eagle River Valley, Eagle County School District, Roubos Family Foundation, Slifer Smith Frampton
Foundation, Vail Valley Cares, Vail Valley Surgery Center, as well as many individuals and local businesses.
How will the contribution be used? : Parking passes will be used by the parents and coaches of our disabled and
special needs children who participate in our Small Champions Ski and Snowboard program on 9 "off-peak"
Sunday's during the 2018-19 winter season. Parents volunteer during the day (at Eagles Nest), coaches are with
the children during the ski day on Vail Mountain. Our cost for 1 Small Champion to participate in our 2018-19
program is $3,000. A grant of $3,000 would allows us to fund 1 of our Small Champions for the 2018-19 program
year.
How does your request support item 1C of the Contribution Policy (See above) : Small Champions provides a
significant positive impact on the community by providing an opportunity for children of Eagle County that are
challenged with physical, cognitive, and multiple disabilities to be part of a group from the same community that
meets often to enjoy sports, grow, learn, and have fun. It is very important for our Small Champions to have a peer
group, and for their families to forge friendships enabling them to help each other. The program is an enormous
benefit to the families of the children (many of whom volunteer and participate in the program). There is no other
outlet in Eagle County where they are able to interact with other families and support the physical development of
their child. Small Champions also recruits volunteers from the community that are available to offer assistance and
their friendship while experiencing a sport with participants. The final outcome is a sense of accomplishment and
belonging for each participant that begins with learning a sport. No other program exists in the Eagle Valley to
provide these services for these children.
Please Upload Organization Balance Sheet : 2018 05 BS condensed.pdf
Please Upload Organization Income Statement : 2018 05 P&L condensed.pdf
Linked Form : smallchampions@gmail.com
Submission Date : 2018-06-28
Submission Date :
November 6, 2018 - Pa0 355 0
3:30 PM
06/28/18
Accrual Basis
Small Champions, Inc.
Balance Sheet
As of May 31, 2018
ASSETS
Current Assets
Checking/Savings
1st Bank -Small Champions, Inc.
Wells Fargo Investment
Total Checking/Savings
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Prepaid Golf Tournament Fees
May 31, 18
234,796.70
158,871.12
393,667.82
393,667.82
393,667.82
1,000.00
Total Other Current Liabilities 1,000.00
Total Current Liabilities 1,000.00
Total Liabilities 1,000.00
Equity
Retained Earnings
Unrestricted Net Assets
Net Income
347,976.65
87,256.81
-42,565.64
Total Equity 392,667.82
TOTAL LIABILITIES & EQUITY 393,667.82
Page 1
November 6, 2018 - Page 356 0
3:30 PM SmaII Champions, Inc.
Profit & Loss
January through May 2018
06/28/18
Accrual Basis
Ordinary Income/Expense
Income
Contribution and Grant Income
Program Fee Income
Total Income
Gross Profit
Expense
SmaII Champions Program Expense
Bank and Credit Card Fees
Jan - May 18
41,785.45
250.00
42,035.45
42,035.45
83,612.53
24.00
Dues and Subscriptions 375.00
License, Permit and Filing Fees 10.00
Operations 509.57
Software Expense 69.99
Total Expense 84,601.09
Net Ordinary Income -42,565.64
Net Income -42,565.64
Page 1
November 6, 2018 - Page 357 0
8/22/2018
Vail Junior Hockey Association dba Vail Eagle Hockey Association,
Vail Mountaineer Hockey Club Kipp
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Vail Junior Hockey Association dba Vail Eagle Hockey Association, Vail Mountaineer
Hockey Club
First Name of Contact Person : Denise
Last Name of Contact Person : Kipp
E-mail Address : denisekipp@gmail.com
Mailing Address : PO Box 2591
City : Edwards
November 6, 2018 - Pa66 358 c
8/22/2018
State : US -CO
Zip : 81632
Telephone Number : 9703764395
Members and Titles of your Governing Board : Jeff Place, President (president@vailmountaineers.org 970-331-
1925) Blake Putnam, Vice -President Paul Backes, Treasurer Mike Suhadolink Bryan Desmond John Michael Liles
Trista Sutter Kristi Hill Mick Kelly
Organization Mission Statement : The Vail Mountaineers is a Program of Excellence committed to developing
character through youth hockey. Our values include the principles of respect and sportsmanship with an emphasis
on fun in a safe and healthy environment with both recreational and competitive levels of play.
Organization fiscal year-end: : 2018-06-30
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : The Vail Mountaineer Hockey Club (VMHC) is respectfully requesting in-kind support related to
facility use and ice time at Dobson Ice Arena
Who currently funds your organization? : Our programs are 60% funded by player fees. The other portion
comes from sponsors, fundraisers, government entities and foundation grants.
How will the contribution be used? : A. 6 day usage of Dobson Arena throughout the 2018-2019 year to support
general program initiatives (non -hockey) and community fundraisers. Use may include but is not limited to: Opening
Season Kickoff Fall 2019, End of Hockey Season gathering (families and players) spring 2019. Additional days on a
"TBD" basis for potential celebrity fundraising events and/or community events. Days shall be restricted to non -
peak or off season dates as per your direction. This September we will be using the Dobson Ice Arena for what has
evolved from Casino Night at Donovan Pavilion in 2017 to Pucks, Pars and Poker in 2018. We hope that the Pucks,
Pars and Poker in 2018 will continue as our annual event for the club. Pucks, Pars and Poker will consist of the
following in 2018, and 2019 (dates TBD) as well: 1- Friday September 14: Casino Night at Dobson Arena 2 -
Saturday September 15: Colorado Avalanche Alumni adult and youth skate clinics approximately 4 hours of skate
time. Evening game- Colorado Avalanche Alumni vs. Yeti game ticketed event and open to the public. 3- Sunday
September 16: Vail Golf Course tournament fundraiser with special guests from the Colorado Avalanche alumni
joining foursomes of local guests. B. 4 weekends of complimentary ice time at Dobson Arena (Friday through
Sunday) in November 1-3, 8-10 & 15-17 for our annual Sportsmanship Tournaments. C. 1 week of complimentary
ice time at Dobson Arena Monday -Friday 8 am - 5 pm, June 24-28, 2019. This request will support our premier
Summer Precision Skills Clinic. D. 1 Town of Vail parking pass for our Director of Hockey, who maintains an office at
Dobson Ice Rink. This in-kind donation will allow the VMHC to sustain and grow its operations in a much more
efficient manner with little or no impact on the TOV revenue streams. E. Vail Mountaineers Hockey Club in -ice logo
placement at Dobson Ice Arena.
How does your request support item 1C of the Contribution Policy (See above) : The Vail Mountaineer
Hockey Club (VMHC) is one of the region's premier youth non-profit entities which provides a material on-going
benefit for local youth, local businesses and the community at -large. The program is operated in close partnership
with Dobson Ice Arena; the VMHC is the largest single client of the arena with expenditures in excess of $60K each
year. Our signature event, the Annual Sportsmanship Tournament, attracts 70 youth hockey teams from across the
nation during the first three weeks of November. This tournament provides an economic boost to the Vail Valley in
an otherwise slow period prior to the Thanksgiving holiday, and has been held in Vail for the past 40 years. Hockey
November 6, 2018 - Pa§6 359 0
8/22/2018
players from the state of Colorado, and Utah have all played in this tournament. We also have teams from all over
Denver, Breckenridge, Steamboat Springs, Telluride, Glenwood Springs, Aspen and even more of the surrounding
areas of Colorado. Our goal next season is to have several spaces in each player division for out of state teams to
participate. Vail presents itself as a standalone top tier location for everyone to travel to for youth hockey. We had
more complements last year than ever before based on our customer service, detailed map of Vail and our
hospitality. We also bring in new families who can see Vail for the first time and want to come back because of how
friendly everyone is and how easy it is to get from place to place with the bus system. We co -promote our
tournament with our rink board sponsors to drive business back to Vail. We have signage up at local restaurants
about our tournament. We provide diversity by hosting all ages and an all team tournament from Squirt age to
Midget (8-17 year olds). We also have a scholarship fund dedicated to help families bring their children into hockey
who cannot afford to do so financially. We use this tournament as a vehicle to teach youth about "Sportsmanship"
and continuously remind them to adhere to mutual respect for one another during these games and beyond. The
Sportsmanship Tournament's direct economic impact to the Town of Vail and the business community is estimated
at approximately $2.5 million annually as follows: Visitation Metric Total visiting hockey teams 70 Players & coaches
/ team 17 Additional family members / team 51 Total attendees / team 67 TOTAL VISITORS IN ATTENDANCE:
4,760 Lodging & Ancillary Revenue Metric Overnight stays / team 2.2 Room nights / team 2,618 Average room rate
$150 TOTAL LODGING REVENUE GENERATED: $392,700 Ancillary spend per person / day $200 TOTAL
ANCILLARY SPEND: $2,094,400 TOTAL DIRECT ECONOMIC IMPACT: $2,487,100 Hosting this annual
tournament costs the club approximately $50K each year in direct tournament expenses; tournament ice time alone
represents 50% of the expense. The complimentary ice time will directly support our annual tournament, as well as
the economy of the TOV during a regularly slow time of the year. This tournament is not the only time the VMHC is
driving people into Vail. We host over 47 hockey games during the regular season at Dobson Arena with teams
traveling from all over Colorado. This also provides an economic impact on tourism with hotels, shopping, skiing
and dining during the weekends from November through March. We cannot precisely testify to the amount that
each family will spend during these weekend trips to Vail, yet we have estimated the total direct economic impact to
be approximately $150K (total estimate of visitors each winter season - 900). We are working very hard to ensure
that the inaugural Pucks, Pars and Poker event happening the weekend of September 14th, 2018 will grow into a
signature event for the club. In partnering with the Colorado Avalanche Alumni Association, we will be bringing
some of Colorado's most well-known hockey players to Vail for a weekend of exciting events. John Michael Liles, a
new Vail homeowner, previous Avalanche hockey player, and a newly elected member of the VMHC board will be
participating in every event alongside some of his favorite professional teammates. We are confident that they
alone will bring in hockey fans and families from all over the region. Planned events taking place include, but are
not limited to, Top Shelf Casino Night at Vail's own Dobson Ice Arena, an Avalanche alumni vs. Yeti Hockey game,
youth and adult skating clinics taught by Avalanche alumni, and a street hockey initiative called Game On that
comes with it's own fully Avalanche branded pick up truck, trailer, and street hockey rink that encourages kids to get
out and play. We are eager to share more with the TOV as we solidify plans for this exciting weekend. In addition to
the above two named events, the VMHC is now offering a premier training camp — the Precision Skills Clinic -
during the last week in June. This clinic is now in its third year and growing. The first year we had approximately 40
skaters, the second year we had 60 skaters and added a new high school age group. This past June we had over
70 skaters, with a diverse group of coaching recruits. We predict the numbers will continue to grow each year. Our
5 year plan is to have an overnight clinic incorporating hiking, biking, rafting, and other events to become a
destination sports camp in Vail right before the 4th of July weekend. We are requesting ice time to help manage
costs and continue to produce a Destination Hockey Clinic for youths ages 8-17 in early summer. The VMHC
currently provides a world-class experience for approximately 180 players and families within the Vail Valley. The
program has established a fiscal policy which mandates that 60% of program fees are generated through player
registration. The remaining 40% is 'subsidized' through various fundraising initiatives. As such, we are highly
dependent on partnerships within the community and our volunteers. Requests are submitted to support our
general program expenditures and to support ongoing efforts to create a Program of Excellence for the youth of our
community. Our request for a VMHC in -ice logo is warranted to show our commitment to partnership and to share
November 6, 2018 - Pa§6 360 0
8/22/2018
our love of hockey and the TOV as one unit. We want to be recognized as a partner and customer of VRD and the
TOV. Our logo would greatly support our club marketing to youth who visit Vail and our local youth hockey through
the VRD and WECMRD Mini Mite and Mite programs. We share your TOV mission by our commitment to vibrancy
in the 4th of July Parade. Each year we enter an Award Winning Float in our category. The children love to walk in
the parade and hand out candy. We are proud to wave our colors and show our Vail Mountaineer pride in the yearly
parade. We also continually have teams asking when registration begins because they do not want to miss our Vail
Tournament. Our town is one of a kind and we feel we help promote this great environment with our hockey
program and Sportsmanship Tournament. Lastly, our team is comprised of hockey players from up and down Eagle
County from Gypsum to East Vail. We have the name Vail in our Club name for a reason. We strive to brand for
both Vail and the club as one group united under the same banner. We represent Vail and our name with pride and
only want to enhance your image and yours. We are the biggest customer of Dobson Arena spending over $60,000
a year in ice payments and dasher boards. We continue to expand our numbers as our club numbers grow,
subsequently needing more ice time to accommodate our membership. We are growing and we greatly need your
assistance to sustain our payment structure for all the hockey families.
Please Upload Organization Balance Sheet : Balance_Sheet_Report VMHC.pdf
Please Upload Organization Income Statement : Profit_and_Loss_Report VMHC.pdf
Linked Form : denisekipp@gmail.com
Submission Date : 2018-07-02
Submission Date : 2018-07-02
Created by : integrations+23268@zenginehq.com
Record ID # : 6785324
Last change : 2018-07-02716:17:35+0000
November 6, 2018 - Pad6 361 0
Vail Mountaineer Hockey Club
BALANCE SHEET
As of May 31, 2018
TOTAL
ASSETS
Current Assets
Bank Accounts
1001 Alpine Bank Ops x2240 83,898.93
1001.10 QB - Intuit Merchant - OLD 0.00
Total 1001 Alpine Bank Ops x2240 83,898.93
1010 Alpine High Yield x3069 129,710.72
1015 Alpine Registration x7749 6,437.23
1020 1st Bank -Sponsorship x1204 0.00
1035 1st Bank Vail - Raffle Account 0.00
Alpine Uniforms x8168 21,004.68
Edward Jones x7844 - Gift of Hockey 1,060.92
PayPal VMHC 3,740.47
Petty Cash 500.00
Total Bank Accounts $246,352.95
Accounts Receivable
12 Accounts Receivable 22,761.80
Total Accounts Receivable $22,761.80
Other Current Assets
12000 *Undeposited Funds 0.00
1230 Error Credit Cards 0.00
1310 Hockey Director Fee Advance 0.00
1899 Undeposited Funds (OLD) 0.00
Total Other Current Assets $0.00
Total Current Assets $269,114.75
Fixed Assets
15 Furniture, Fixtures and Equipment
1510 FFE - Office 1,144.15
1520 FFE - Jerseys 43,102.60
Jersey Depreciation -33,532.88
Total 1520 FFE - Jerseys 9,569.72
Total 15 Furniture, Fixtures and Equipment 10,713.87
Total Fixed Assets $10,713.87
Other Assets
18700 Security Deposits Asset 500.00
Total Other Assets $500.00
TOTAL ASSETS $280,328.62
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
20000 Accounts Payable
Accrual Basis Friday, June 29, 2018 05:29 PM GMT -7
0.00
November 6, 2018 - PI/6e 362 0
TOTAL
Total Accounts Payable
Total Current Liabilities
Total Liabilities
Equity
2930 Unrestricted Net Assets
30000 Opening Balance Equity {3}
Net Income
Total Equity
TOTAL LIABILITIES AND EQUITY
$0.00
$0.00
$0.00
200,181.67
37,286.33
42, 860.62
$280,328.62
$280,328.62
Accrual Basis Friday, June 29, 2018 05:29 PM GMT -7
November 6, 2018 - PAa/ae 363 0
Vail Mountaineer Hockey Club
PROFIT AND LOSS
July 2017 - May 2018
TOTAL
Income
30 Program Income
31 Youth Program Income
Girls U12 Program 9,045.00
Girls U14 Program 13,385.00
Girls U19 Program 5,225.00
House Rec Program 7,200.00
U10 Squirt Program 42,050.00
U12 Pee Wee Program 50,995.00
U14 Bantam Program 38,175.00
U18 Midget Program 11,240.00
Total 31 Youth Program Income 177,315.00
Uniform Rental 8,550.00
Volunteer Fees 1,200.00
Total 30 Program Income 187,065.00
321 Clinics & Misc Programs 9,520.00
351 Tournaments
Commissions 11,113.83
Retail Sales 3,222.65
Team Entrance Fees 107,473.25
Tournament Sponsorship 12,966.80
Total 351 Tournaments 134,776.53
40 Fundraising Income
4340.00 Direct Public Support
4340.10 Business Contributions 28,500.00
Gift of Hockey Donations 560.00
Total 4340.00 Direct Public Support 29,060.00
4350.00 Government Grants
4350.30 Local Government Grants 7,500.00
Total 4350.00 Government Grants 7,500.00
4610.00 Other Types of Income
Apparel Sales Income 380.00
Total 4610.00 Other Types of Income 380.00
4700.00 Special Events Income 48,555.63
Total 40 Fundraising Income 85,495.63
4500.00 Investment Income
4510.10 Interest -Savings, Short-term CD 134.37
Total 4500.00 Investment Income 134.37
Total Income $416,991.53
Cost of Goods Sold
Clinic & Camp Direct Expenses 8,218.00
Fundraising Direct Expenses
Accrual Basis Friday, June 29, 2018 05:30 PM GMT -7
November 6, 2018 - Paiae 364 0
TOTAL
In-kind Gift Consumed
Rink Board Expenses
Special Events Production Expenses
Total Fundraising Direct Expenses
Program Direct Expenses
5140.50 Tournament Fees
Coach Travel Reimbursement
Coaching Apparel
Coaching Fees
League Fees
Officiating Expenses
Officiating Travel
Total Officiating Expenses
Program Ice Rental
Ice Rental - Dobson
Ice Rental - EPIR
Total Program Ice Rental
Total Program Direct Expenses
Scholarship Awards
Tournament Direct Expenses
Retail Sales Costs
Tournament Ice
Tournament Officiating
Tournament Production Expenses
Total Tournament Direct Expenses
Total Cost of Goods Sold
GROSS PROFIT
Expenses
50 Program Expenses
5100.00 Misc Team Expenses
5300.00 Coaching Admin Expenses
5610.10 Program Meeting Expenses
5720.10 Program Clinics & Camps
Club Uniforms & Apparel
Hockey Supplies & Equipment
Total 50 Program Expenses
60 Administrative/ General Expense
6019.10 Bad Debt
6022.10 Bank Charges & Fees
CC Processing Fees
Total 6022.10 Bank Charges & Fees
6043.10 Taxes, Fees, & Licenses
6056.10 Office Supplies
6057.10 Postage, Mailing Service
6060.10 Printing and Copying
6083.10 Admin Travel
621 Contract/Outside Services
6220.10 Hockey Director Fees
2,550.00
1,400.00
14, 464.99
18,414.99
24, 616.46
20,017.37
1,898.06
14, 557.50
2,350.00
8,724.45
227.47
8,951.92
57,120.00
54, 818.75
111,938.75
184,330.06
2,887.50
1,110.56
20,879.00
24, 511.96
8,187.29
54,688.81
$268,539.36
$148,452.17
467.25
0.00
1,512.74
3,722.88
4,920.00
2,283.47
12,906.34
3,549.06
329.22
856.45
1,185.67
20.00
1,161.67
94.00
206.69
490.96
65,032.26
Accrual Basis Friday, June 29, 2018 05:30 PM GMT -7
November 6, 2018 - Piae 365 0
TOTAL
Administrative Services 6,273.00
Total 621 Contract/Outside Services 71,305.26
Dues & Subscriptions 1,340.00
Marketing 1,920.82
Communication 126.00
Promotion Event Expense 315.60
Total Marketing 2,362.42
Meeting Expenses 1,968.96
Training & Development 380.00
Total 60 Administrative/ General Expense 84,064.69
Total Expenses $96,971.03
NET OPERATING INCOME $51,481.14
Other Expenses
6035.10 Depreciation Expense 8,620.52
Total Other Expenses
NET OTHER INCOME
NET INCOME
$8,620.52
$ -8,620.52
$42,860.62
Accrual Basis Friday, June 29, 2018 05:30 PM GMT -7
November 6, 2018 - P4e 366 0
8/22/2018
Skating Club of Vail Bruno
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Skating Club of Vail
First Name of Contact Person : Susan
Last Name of Contact Person : Bruno
E-mail Address : scvclubinfo@gmail.com
Mailing Address : PO Box 416
City : Vail
State : US -00
Zip : 81659
November 6, 2018 - Pa64 367 0
8/22/2018
Telephone Number : 9703903896
Members and Titles of your Governing Board : President - Susan Bruno Secretary - Samantha Snyder
Treasurer - Carol Ewers Board Member - Sheila Sandoval
Organization Mission Statement : SCV is driven by the following pillars: Be Safe. Have Fun. Provide Support.
Create Opportunity.
Organization fiscal year-end: : 2018-06-30
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : We would like to request 10 days of Ice Time @ Dobson Ice Arena
Who currently funds your organization? : Membership and entry fees, ticket revenue and some nominal
community fund raising.
How will the contribution be used? : For the Vail Invitational Competition in July and the annual Winter Ice Show
in December. Without this in kind contribution to our club we would never be able to provide these competitive and
performance based opportunities for our local skaters. The show and the Vail Invitational not only benefit our
skaters but also many guests and visiting competitors.
How does your request support item 1C of the Contribution Policy (See above) : These events have been
part of the community for 40+ years. They continue to engage locals and draw guests, competitors, performers and
their friends and family from around the world.
Please Upload Organization Balance Sheet : IMG_1875.jpg
Please Upload Organization Income Statement : IMG_1876.jpg
Linked Form : scvclubinfo@gmail.com
Submission Date : 2018-06-29
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6782001
Last change : 2018-06-29T14:40:00+0000
November 6, 2018 - Pa0 368 0
Pm
The Skating Club of Vail, Inc
Balance Sheet
As of April 30, 2016
ASSETS
Current Assets
CheckinglSavings
1st Bank 229-043-9827 17,290.21
Community Bank MMDA Acct 1,868.98
SCV Scholarship Fund 1,580 35
SCV Scholarship Fund CD 20,170 73
Sue Nott Memrl Schlrship-ComBk 9,085.70
Total Checking/Savings 49,995.97
miiimmow
Apr 30, 16
Accounts Receivable 785.53
Accounts Receivable
Total Accounts Receivable 785.53
Total Current Assets 50,781.50
TOTAL ASSETS 50,781.50
LIABILITIES & EQUITY
Equity
Chris LeBeau Fund
Retained Earnings
Sue Nott Endowment Fund
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
400.00
65,196.44
10,056.44
-24,871.38
50,781.50
50,781.50
November 6, 2018 - Page 369 0
Basis
The Skating Club of Vail, Inc
Profit & Loss
May 2015 through April 2016
May '15 - Apr 16
Income
Advertiserslsponsorships 0.00
Credit Card Fees 25,00
Exhibition 144.00
Ice Income 2,040.90
Interest Income 19.47
Membership Income 1,850.00
Non-SCV Skater 422.50
Show Income
Skater Fees 5,103.00
Show Income - Other 10,685.00
Total Show Income 15,788.00
Testing Income 1,822,00
Vail Invitational 44,621.31
Total Income 66,733.18
Gross Profit 66.733.18
Expense
Accounting Fees
Bank Fees
Banquet
Class Expense
Coaches
Ice/SCV Class Expense
Insurance - Liability, D and 0
Legal Fees
Membership Dues Expense
Parade
Reconciliation Discrepancies
SCV Jackets
Show Expense
77
Costumes
Director/Coaching
DVDNid eography/Photography
Misc
Program
Set/Props
Tights
Show Expense - Other
Total Show Expense
Supplies/Postage/Copies
Testing Expense
Vail Invitational Expense
Food - Judges
IJSISupplies/Misc1P rog ra m
Lodging/Travel
Vail Invitational Expense - Other
837.51
207.04
1,172.52
3,005.00
1,195.50
27,577.50
1,399.00
1,314.46
2.226.00
314.56
6,963.62
457.95
0.00
4,136.61
7,208.25
400.00
280.00
47.14
5,606.60
1,004.70
771.01
19,454.31
544.20
816,04
3,770.00
2,897.03
16,482.67
723.31
Total Vail Invitational Expense 23,873.01
Website 246 34
Total Expense 91,604 56
Net Income -24,871.38
November 6, 2018 - Page 370 0
8/22/2018
Special Olympics Mikolasy
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Special Olympics
First Name of Contact Person : Kathy
Last Name of Contact Person : Mikolasy
E-mail Address : chilihorse@hotmail.com
Mailing Address : PO Box 3724
City : Eagle
State : US -00
Zip : 81631
November 6, 2018 - Pa64 371 c
8/22/2018
Telephone Number : 9703903816
Members and Titles of your Governing Board : N/A
Organization Mission Statement : The Mission of Special Olympics Colorado (SOCO) is to provide year round
sports training and athletic competition in a variety of Olympic type sports for children and adults with
developmental disabilities, eight years of age and older, giving them continuing opportunities to develop physical
fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills and friendship with their
families, other Special Olympics Athletes and the Community.
Organization fiscal year-end: : 2018-12-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : 50 parking structure passes to be used by Volunteers on each Sunday of our training starting
the first Sunday in January and going through the end of the ski season.
Who currently funds your organization? : We receive limited funding from State of Colorado Special Olympics
and also from our Regional Office in Glenwood Springs. We occasionally get private donations. Otherwise our
Volunteers not only volunteer their time but will contribute funds if we need money for additional things like end of
the season picnic or equipment for any of our Athletes. Vail Resorts, through the Epic Promise Program, donates to
us our life tickets and the use of the race course on Vail Mountain.
How will the contribution be used? : Local Special Olympics serves the special needs population of Eagle
County and the passes will be used for our dedicated Volunteers. We appreciate all our Volunteers do and it is
wonderful to be able to help them with parking while they are working with and training our Athletes during winter
training each Sunday in preparation for our Regional and State Competitions.
How does your request support item 1C of the Contribution Policy (See above) : In addition to Special
Olympics Mission Statement, this promotes community awareness and interaction with Eagle County's Special
Needs Population, which we see again and again as a win-win situation for everyone involved. We try to provide
opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley
offers.
Please Upload Organization Balance Sheet : Echo Grant Attachments (1).odt
Please Upload Organization Income Statement : Echo Grant Attachments (1).odt
Linked Form : chilihorse@hotmail.com
Submission Date : 2018-06-29
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6785877
Last change : 2018-06-30T01:55:57+0000
November 6, 2018 - Pa§4 372 0
8/22/2018
Foresight Ski Guides, Inc. Davis
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : Foresight Ski Guides, Inc.
First Name of Contact Person : Mark
Last Name of Contact Person : Davis
E-mail Address : mgd5280@gmail.com
Mailing Address : PO Box 882
City : Vail
State : US -00
Zip : 81658-0882
November 6, 2018 - Pa64 373 c
8/22/2018
Telephone Number : 3035066965
Members and Titles of your Governing Board : 2018 Board of Directors Mark G. Davis Founder and President
(non voting), Denver Steve Sommers Secretary; Of counsel, Sweetbaum, Sands, and Anderson, PC, Denver Tom
Ruygrok, CPA Treasurer; President, Causey Demgen & Moore, Inc., Denver Lew Sapiro Former owner, Breeze Ski
Rentals, Denver Pat Manginelli Principal, Manginelli Consulting, St. Petersburg FL Ann Wei Manager, Asset
Management, Navarro Research & Engineering, Inc. Denver Bill Murphy Consultant and Foresight Ski Guides Sr.
Guide, Lakewood David Lane Consultant, former independent Pepsi bottler, Paradise Valley, AZ Eddy Braucht
Director of Revenue Management, Vail Marriott, Vail H. Scott Speedy Senior Director of Retail 1 Colorado Resorts,
Vail Resorts Retail, Vail Louis Tutt Executive Director, Association for Education and Rehabilitation of the Blind and
Visually Impaired, Alexandria, VA Harry "Skip" Bower Managing Director, Harry S. Bower, LLC a registered
investment advisory firm Janet Masto Sr. Managing Partner, Thermacoat LLC, Littleton Jason Roeder CFO,
Cordant Health Solutions, Denver Linda Witte Fmr. Teacher of the visually Impaired, Manitou Springs Advisory
Board Linda Hill Owner, Hill Aevium Integrated Marketing, Edwards CO John Dawsey Vice President/General
Manager at Colorado Mountain Express, Vail Christine Soto Principal, Christine Soto Philanthropic Consulting,
Denver Ginia Paige Development Coordinator, Denver CO Lauren Witte Lauren Witte, Director of Client
Satisfaction, Optimetra, Inc., Colorado Springs Nicholas Witte Reservoir Engineer, Four Point Energy, Denver
Organization Mission Statement : The mission of Foresight Ski Guides is "to promote fitness, athletic skills,
personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by
providing challenge recreation opportunities through affordable access to snow sports.
Organization fiscal year-end: : 2018-09-30
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : An in-kind contribution of 4 "blue" level parking passes good for use during the 2018/19 ski
season.
Who currently funds your organization? : Foresight receives corporate support, individual support, and funding
from private and community foundations and organizations, including Vail Resorts, EpicPromise Foundation, Vail
and Edwards Rotary clubs, Safeway Foundation, El Pomar Foundation, Virginia Hill Foundation, Jelm Foundation
and the Lane Foundation. Foresight Ski Guides Board of Directors, VIPs make donations as do school districts and
parents of VIPs.
How will the contribution be used? : Foresight is grateful for the support that the Town of Vail has provided for its
transformative, guided skiing program for blind and visually impaired individuals. With this application, Foresight
respectfully requests 4 parking passes (an increase of 2 over last year) so that it can expand access to its
transformative, recreational and educational experience for individuals who are blind. Foresight provides guided -
skiing and snowboarding for blind and visually impaired children and adults. The program is based in Vail thanks to
a long-standing relationship between Vail Resorts, the Town of Vail, Vail residents businesses and non profit
organizations and Foresight. Foresight relies on the generous in-kind contributions of Vail Resorts and other Vail
businesses, as well as the service of highly -skilled volunteers (herein referred to as "guides" and "shadows") to offer
a high-quality, accessible challenge recreation program for blind community members. Foresight provides parking
to its volunteer ski guides and shadows, half of whom drive from Denver and need to be parked and ready to meet
Foresight's Visually Impaired Participants (VIPs) by 8:30 a.m. regardless of inclement weather, traffic, road closures
and other challenges. Local volunteers usually take public transportation (bus) or car pool as Foresight strongly
encourages car-pooling for both environmental and financial reasons. Over the last 10 years, Foresight has
November 6, 2018 - Pa§4 374 0
8/22/2018
doubled the number of blind individuals participating in its program, and it is fully committed to continuing that
growth in service to the community. The skilled volunteers that Foresight's recruits and trains are critical to offering
this unique and empowering program in Vail. Since Foresight pays for the volunteer ski guides' parking, support
from the Town of Vail is a significant help in off -setting out-of-pocket parking expenses. An additional 2 parking
spots per season will help ensure Foresight's valuable volunteers are able to access the mountain and provide
support to an ever-growing number of blind skiers and snowboarders.
How does your request support item 1C of the Contribution Policy (See above) : Foresight's goals, objectives,
mission, and implementation of its program are well -aligned with the Town of Vail's mission. With the more than 200
VIP skier days forecast for the 2018-2019 ski season that this request covers, Foresight expects to generate a total
of 1,000 additional skier days that would not come to Vail without the Foresight program. The 5:1 ratio of additional
skier days includes friends, family, and guides who would not be here if not for the Foresight program. Only
Foresight's blind skiers receive products and services donated by generous local sponsors (lift tickets, equipment,
lodging, and transportation). The remaining guests, who are friends and family of Foresight's VIPs, typically do not
receive discounted services and spend money in the Town of Vail that otherwise would go elsewhere. Out-of-town
ski guides would not necessarily ski Vail and would not be here as frequently if they were not guiding with
Foresight. When Foresight staffs a non -local guide for more than a day on the mountain, Foresight pays their
lodging expense. Often volunteers will bring friends and family with them for multiple days at which time they pay
for the additional lodging expenses on their own. Foresight provides outreach and volunteer/community service
give -back opportunities to the Vail community in a uniquely "Vail" way—on skis and snowboards—enhancing the
sense of community that is exclusively Vail's. Foresight's guides are all volunteers. Once trained by Foresight at no
out-of-pocket cost to themselves, the guides are asked to give back ten (10) days per ski season as a Shadow or a
Guide. Foresight's VIPs and volunteer guides lodge within Vail and, while not engaged in skiing, enjoy many of the
other amenities of the area. Lengths of stays average 3-5 days with multiple overnight stays for the VIPs, their
families and our guides. Foresight has more than 30 trained volunteer guides and shadows and during the peak
parts of our year; when the students and chaperones from the various Front Range school districts, Colorado
Springs, and the Colorado School for the Deaf and the Blind are in town, Foresight may have 10-15 guides on the
mountain at one time. Foresight makes available unique and satisfying volunteer opportunities for dozens in the
local town population, promoting Vail's unique sense of community. Foresight provides the Town of Vail, Vail
Resorts and many of corporate partners the chance to support, through in-kind contributions and volunteerism, a
program that benefits us all. Foresight brings to the Town of Vail a safe, well-managed, humanitarian program that
positively affects our resort community's immediate and future financial and civic health, creating empowered
children and adults who leave Vail with a high opinion of our town, its engaged community, and its reputation for
progressive social programming.
Please Upload Organization Balance Sheet : Draft IS and BS Not Approved 043018.pdf
Please Upload Organization Income Statement : Draft IS and BS Not Approved 043018.pdf
Linked Form : foresightskiguides@gmail.com
Submission Date : 2018-06-28
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6230627
Last change : 2018-06-28T21:22:34+0000
November 6, 2018 - Pa§6 375 0
Foresight Ski Guides:
Stetern nt of Financial Position
April 30, 2018
(Unaudited - Not Approved by Board of Diroct rs}
A$60ts=
C-dsh
Total a.5sets
tiabi�i�i�s=
/' CCunLs 4,Hyst le
rr tal iaui Ries
A.SSINS
LIABILITDES
F1IET ASSETS
,4:64 E165
$Q
NO asses
J it t i d, u:li: rxi[ i ited $54 BS b
1 otP I rFt
November 6, 2018 - Page 376 0
Statement of Revenues, Expenses and Net Mslizqg
For the Seven Months Ended Aproll 30, 201$
(Unaudited - Not Approved I:y Baard of Director)
RiPv' nue ;
Corporate prar its $2,868
Corporate sponsorshcps (Ir Kind) 0
Fou d atio res 92.194
Individuals 32,363
Get - Related Party C�
Pubfund raisiT:g 14
\lis lly 4,437'
P,ea to Mtrnarial o
Irilerest Ircornr (expbn,;C) 1
Total Revenues 1;31,872
Expcnn
Fu r}clira , (Di)
C rr p 'is atcc:•n iB en t.rits r' -7,24t)
O upanoy (rent, ut;UitGs. elo:9 (4 B44)
I I iwebs 4e (2..352 )
In,suraincn. 686)
Mei rleiships arab se:riir3i3r% (138)
,4drnihistrnt.ve (1.825)
Lilt tickFts (660)
Ec iJi nient i+
Lodging
Giiid1Pioo (843)
c ssoiis (7,367)
Outreach M- is (3,252)
Frrk,ki .r�
Trninniq 0,100)
rarisporl ition 16,508;
Total Expense
Excess revenurips over expenses 4'2,802
Not atnett; at Beg of Fiscal Year {October 1) 22.062
Net assets at April 30, 2018 X6'4.866.
November 6, 2018 - Page 377 0
8/22/2018
SOS Outreach Gould
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : SOS Outreach
First Name of Contact Person : Rebecca
Last Name of Contact Person : Gould
E-mail Address : grants@sosoutreach.org
Mailing Address : PO Box 2020
City : Avon
State : US -00
Zip : 81620
November 6, 2018 - Pa0 378 0
8/22/2018
Telephone Number : 9709269292ext115
Members and Titles of your Governing Board : Dr. Claus Tjaden - Chair; Senior Partner, Martinez Tjaden, LLP
Nate Fristoe - Vice Chair; Director, RRC Associates Bill Jensen - Secretary; Chief Executive Officer, Telluride Ski
Resort Dave Portman - Treasurer; Executive Vice President - First Bank of Eagle County, CO Professor Buie
Seawell; Clinical Professor, Daniel's School of Business, University of Denver Wendy Carey; Executive Vice
President / CFO, Seirus Innovation Clark Gundlach; Snowsport Industry Executive Kat Jobanputra; Snowsport
Industry Executive Bobby Murphy; Vice President & General Manager, Stowe Mountain Resort Andrew Littman —
Director ; Attorney, Stevens, Littman, Biddison, Tharp & Weinberg Mike Allen — Director ; Senior Director, Skier
Services Heavenly Mountain Resort Lee Turlington; Chief Product Officer, Canada Goose Dr. Jason Glass;
Superintendent, Jefferson County Schools Bill Cotton; President and Owner, Optic Nerve Sunglasses Michael
Reger; President, GelTech Solutions Greg Sullivan; Chief Operating Officer, Vail Resorts Retail
Organization Mission Statement : SOS Outreach (SOS) is a national youth development nonprofit that inspires
youth to make positive decisions for healthy and successful futures. SOS programs are unique in their use of
adventure sports, adult mentors, service learning and leadership development to engage participants for future
success.
Organization fiscal year-end: : 2018-08-31
Are your books audited? : Yes
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : In-kind support for 25 parking passes
Who currently funds your organization? : SOS Outreach continues to diversify funding as the organization
evolves and manages continued growth. Funding is secured from foundation grants, corporate partners, individuals,
events, fee for service and in-kind contributions. SOS Outreach programs would not be possible without the support
from in-kind partner contributions including outdoor gear, lift tickets, and equipment.
How will the contribution be used? : SOS Outreach respectfully requests in-kind parking passes to support
program implementation on Vail Mountain. SOS seeks 25 individual day passes for SOS program dates over the
2018/2019 winter season. SOS Outreach is a youth development organization headquartered in the Vail Valley that
provides opportunities for the most disadvantaged youth in our community to participate in on -hill outdoor adventure
activities like skiing and snowboarding. SOS offers scholarship support to youth who would otherwise be
economically excluded from these costly activities. During the 2017/18 winter season, SOS Outreach served 512
youth through programs on Vail Mountain. The organization anticipates similar enrollment during the 2018/19
season. The annual contribution of parking passes from the Town of Vail enables the organization to effectively
serve youth by eliminating transportation barriers. Prior to your support and partnership, SOS program coordinators
were required to arrive at 7AM to drop off all gear that the daily group (anywhere from 15 to 40 youth) would need
for the day, before transferring the vehicles out to an outlying lot. SOS is proud to be able to provide all gear
necessary to keep our youth warm, dry and safe on the slopes of Vail Mountain, and the in-kind support of the Town
of Vail during the 2017/18 winter season allowed for greater opportunities to ensure that youth were receiving the
correct sized gear in a timely fashion. Continued access to parking through the in-kind support of the Town of Vail
will eliminate the unnecessary time spent by program staff hauling gear to -and -from the mountain and ultimately,
enhance the program quality for participating youth.
How does your request support item 1C of the Contribution Policy (See above) : SOS partners with local
school districts and youth serving agencies to recruit youth who will benefit most from the structure and consistency
of the SOS curriculum. Youth are recommended to the organization based on early indicators of behavioral,
November 6, 2018 - Pa0 379 0
8/22/2018
academic and personal risk factors that suggest a decreased likelihood of high school graduation. During the
2017/18 season, the three most common risk factors reported by SOS families include: low income families,
English as a second language and single parent families. Due to the prohibitively high costs required for
participation in the vast majority of winter sports like skiing and snowboarding that dominate the Vail culture, many
local families do not engage, despite proximity to Vail and its wide variety of world renowned outdoor recreational
activities. This exclusion further exacerbates pre-existing economic segregation in the outdoors, as low-income
children of racial minorities continually rank as the least represented demographic in our shared outdoor spaces. In
accordance with the Town of Vail's mission statement, SOS Outreach is in a position to bridge this gap and ensure
more equitable representation of various diverse populations in the outdoors. Through providing low-cost
participation, transportation, costly equipment and lift tickets required for participation in skiing and snowboarding at
an extremely reduced rate, underserved youth are introduced to activities their families could never consider
otherwise. During the 2017/18 winter season and through the support of the Town of Vail, SOS Outreach facilitated
on -hill activities at Vail for 512 participants. Of those participants, 104 reported the following demographic data:
84% of self -identified as an ethnic minority, 66% reported having a household income of less than $40,000 per year,
51% of participants had no health insurance or were enrolled in Medicaid and 38% of participants were from non -
two adult households. Through providing the most marginalized youth of the Vail Valley with opportunities to be
included the Vail community, SOS effectively reduces the likelihood of youth engaging in harmful behaviors. SOS
also contributes to a more diverse population of skiing and snowboarding participants. Long-term organizational
evaluation results demonstrate that more than 25% of participants return as lifelong skiers or snowboarders.
Please Upload Organization Balance Sheet : BS 6.28.18.pdf
Please Upload Organization Income Statement : PL 6.28.18.pdf
Linked Form : grants@sosoutreach.org
Submission Date : 2018-06-29
Submission Date :
Created by : integrations+23268@zenginehq.com
Record ID # : 6750186
Last change : 2018-06-29T14:26:45+0000
November 6, 2018 - Pa0 380 0
4:53 PM
06/28/18
Accrual Basis
SOS Outreach
Balance Sheet
As of June 28, 2018
Jun 28, 18
ASSETS
Current Assets
Checking/Savings
1st Bank of Avon - Checking 1,753.77
1st Bank Vail Liquid Asset 292,676.59
Alpine Bank CD 51,774.34
Petty Cash 100.00
US Bank Checking *1193 9,452.84
US Bank Money Market 241,470.77
Total Checking/Savings 597,228.31
Other Current Assets
Prepaid Expenses 3,410.67
Prepaid Insurance 19,437.24
Rent Deposit 1,460.00
Unearned Revenue -175.74
Total Other Current Assets 24,132.17
Total Current Assets 621,360.48
Fixed Assets
Accumulated Depreciation -51,878.05
Equipment/Electronics 3,297.97
Furniture - Desks 515.94
Program Equipment 0.10
Vehicles 47,054.00
Total Fixed Assets -1,010.04
TOTAL ASSETS 620,350.44
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
1,797.44
Total Accounts Payable 1,797.44
Credit Cards
Citi *5860 Seth
Citi *7689 Scott
US Bank *6939 Theresa
US Bank *8725 Gillian
US Bank *8733 Marty
US Bank *9364 Joan
US Bank *9372 Rebecca
1,667.88
445.73
83.02
171.60
306.91
29.00
217.88
Total Credit Cards 2,922.02
November 6, 2018 - Page 381 of 469
Page 1
4:53 PM
06/28/18
Accrual Basis
SOS Outreach
Balance Sheet
As of June 28, 2018
Jun 28, 18
Other Current Liabilities
Group Health Payable -1,643.10
Total Other Current Liabilities -1,643.10
Total Current Liabilities 3,076.36
Total Liabilities 3,076.36
Equity
Fund Balance 486,807.32
Fund Balance - Temp Restricted 169,785.00
Net Income -39,318.24
Total Equity 617,274.08
TOTAL LIABILITIES & EQUITY 620,350.44
November 6, 2018 - Page 382 of 469
Page 2
4:52 PM
SOS Outreach
06/28/18 Profit & Loss
Accrual Basis September 1, 2017 through June 28, 2018
Ordinary Income/Expense
Income
Contributions Income
Benefactors/Individual Donors
Board Donation
Corporate Donation
Peter Johnson Memorial Fund
Sep 1, '17 - Jun 28, 18
167,409.89
20, 623.00
111, 875.22
29, 269.20
Total Contributions Income 329,177.31
Events Income
Colorado Eagle River Ride
CERR Sponsorship
Total Colorado Eagle River Ride
Other Events
Frisco Rec Room Rental
Misc. Fundraisers
1,000.00
1,000.00
6,457.04
44,133.85
Total Other Events 50,590.89
Total Events Income 51,590.89
Fee for Service
Summer Programs
Monument Trips
Specific Summer programs
Summer Programs - Other
28,121.95
-104.95
1,397.29
Total Summer Programs 29,414.29
Winter Programs
Learn to Ride
Durango LTR 1,909.82
Eagle County LTR 19,750.51
Front Range LTR 22,435.39
Leadville LTR 276.78
Pacific NW LTR 17,378.75
Steamboat LTR 2,707.20
Summit County LTR 11,435.16
Tahoe LTR 14,272.17
Utah LTR 16,934.49
Learn to Ride - Other 121.28
Total Learn to Ride
107, 221.55
SnowCore 41,958.41
November 6, 2018 - Page 383 of 469
Page 1
4:52 PM SOS Outreach
06/28/18 Profit & Loss
Accrual Basis September 1, 2017 through June 28, 2018
University
Durango Univ
Eagle County Univ
Front Range Univ
Leadville Univ
Pacific NW Univ
Steamboat Univ
Summit County Univ
Tahoe Univ
Utah Univ
Sep 1, '17 - Jun 28, 18
3,537.92
37,071.75
17,878.23
3,194.75
1,797.50
3,755.00
24,628.56
21, 926.05
650.39
Total University 114,440.15
Total Winter Programs 263,620.11
Total Fee for Service 293,034.40
Grant Income 279,747.70
Interest Income 1,226.25
Merchandise Sales
Soft goods rental (Winter) 115.00
SOS Gear/Merchandise 100.00
Merchandise Sales - Other
Total Merchandise Sales
Total Income
Gross Profit
Expense
Accounting
Advertising/Promotions
Trade Shows/Booths
Advertising/Promotions - Other
48.99
263.99
955, 040.54
955, 040.54
13,653.69
678.27
5,590.18
Total Advertising/Promotions 6,268.45
AmeriCorps Expense
AmeriCorp CAA Staff Award 2,500.00
Americorp VISTA cost share 361.62
Total AmeriCorps Expense 2,861.62
Attorney Fees 1,762.20
Automobile Expense
Maintenance 4,350.76
Mileage & Parking 8,052.79
Automobile Expense - Other 1,290.83
Total Automobile Expense 13,694.38
November 6, 2018 - Page 384 of 469
Page 2
4:52 PM SOS Outreach
Profit & Loss
September 1, 2017 through June 28, 2018
06/28/18
Accrual Basis
Bank Service Charges
Credit Card Processing Fees
Bank Service Charges - Other
Sep 1, '17 - Jun 28, 18
2,188.38
104.60
Total Bank Service Charges 2,292.98
Donation 400.00
Dues and Subscriptions 3,823.70
Event Expenses
CERR Event Expense 332.98
Faces of SOS
Miscellaneous Event Expenses
Event Expenses - Other
200.14
2,111.99
1,423.50
Total Event Expenses 4,068.61
Fundraising Expenses 1,818.63
Insurance
Automobile Ins
Directors & Officers Ins
General Liability Ins
Health Ins Officer Expense
Health Ins Staff Expense
Workman's Comp Ins
Insurance - Other
-568.00
1,057.00
12,269.55
11,608.38
25,199.93
14,067.20
829.59
Total Insurance 64,463.65
Licenses and Permits
Office Rent
Frisco Rec Room Cleaning 3,309.44
Utilities 3,057.90
Office Rent - Other 40,105.50
377.75
Total Office Rent 46,472.84
Office Supplies
Payroll Taxes
Postage and Delivery
Printing and Reproduction
Professional Consulting Fees
Other Prof Consulting Fees
7,348.36
51,191.53
6,944.76
7,265.89
8,252.80
Program Mentor Expense 38,893.00
Regional Program Coordinator 18,300.00
Resort Program Coordinator 23,100.00
Teacher 7,500.00
Professional Consulting Fees - Other 9,670.00
Total Professional Consulting Fees
Professional Development
Program Supplies & Recognition
Peter Johnson Memorial Fund
Program Recognition
105,715.80
8,350.77
57.25
2,648.30
November 6, 2018 - Page 385 of 469
Page 3
4:52 PM
SOS Outreach
06/28/18 Profit & Loss
Accrual Basis September 1, 2017 through June 28, 2018
Summer Program Expenses
Monument Trip Expenses
Summer Permit Fee
Summer Program Food
Summer Program Expenses - Other
Sep 1, '17 - Jun 28, 18
350.00
3,917.80
4,853.96
-529.87
Total Summer Program Expenses 8,591.89
Winter Programs
Winter Equipment Rental 762.75
Winter Programs - Other 20,593.03
Total Winter Programs 21,355.78
Program Supplies & Recognition - Other 10,260.96
Total Program Supplies & Recognition 42,914.18
Salaries and Wages
Payroll - Executive Director 69,908.22
Payroll - Staff 483,124.34
Payroll Summer Guides 17,865.00
Total Salaries and Wages 570,897.56
Simple IRA 4,782.38
Technology 11,095.25
Telephone 6,168.01
Travel/Lodging/Food 9,725.79
Total Expense 994,358.78
Net Ordinary Income -39,318.24
Net Income -39,318.24
November 6, 2018 - Page 386 of 469
Page 4
8/22/2018
World Figure Sport Society Courtland Kelly
Town of Vail 2019 Annual Contribution Request :
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by
June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The
Town Council's mission statement reads: In order to be the premier international mountain resort community, we're
committed to growing a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
1. No money will be disbursed until March 1st.
2. Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2019 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments througho
ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl
etion of CSE and Town of Vail permitting requirements.
3. Notification of awards will be sent after the Council approves the final budget in Decembe
r.
GENERAL INSTRUCTIONS:
All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be
considered. Please complete all fields in this application. No hard copies are accepted.
Name of Organization : World Figure Sport Society
First Name of Contact Person : Karen
Last Name of Contact Person : Courtland Kelly
E-mail Address : karen@worldfiguresport.org
Mailing Address : 1991 Saranac Ave. #101
City : Lake Placid
State : US -NY
Zip : 12946
November 6, 2018 - Pa0 387 0
8/22/2018
Telephone Number : 5183043029
Members and Titles of your Governing Board : Karen Courtland Kelly, MA, Olympian, Officer President &
Secretary Patrick Kelly, MBA, BEng., Officer, Treasurer, 2x Olympian Speed Skating Slavka Kohout Button, WFS
BoD, WFS Hall of Fame, Olympic Coach Janet Lynn, WFS BoD, WFS Hall of Fame, Olympic Bronze Medalist
Organization Mission Statement : The World Figure Sport Society, not for profit 501(c)(3) upholds & protects the
knowledge & competition of Figure & Fancy Skating worldwide, that heretofore was on the verge of extinction. The
pinnacle event is the World Figure & Fancy Skating Championships & Festival on black ice!
Organization fiscal year-end: : 2018-05-31
Are your books audited? : No
What category of funding are you applying for? (See definations at
www.vailgov.com/departments/finance/grant-process) : In-kind
Type of Funding Requested : In- Kind Services and Facilities Only
In- Kind Request : Dobson Arena
Who currently funds your organization? : Public donations
How will the contribution be used? : The contribution will be used for Dobson Arena during the 2019 World
Figure & Fancy Skating Championships & Festival. All help is greatly appreciated.
How does your request support item 1C of the Contribution Policy (See above) : The World Figure Sport
Society's World Figure & Fancy Skating Championships & Festival (WFC) directly benefits the entire community of
Vail with worldwide promotion of the only World Championship skated and competed on black ice (and
complimentary spectator passes). This World Championship brings people from all over the world, including this
year an Olympic Champion from Austria, who never considered skating or traveling to Vail. All will travel, lodge,
dine, and shop in Vail thus, contributing to affect the community of Vail's future health! At the World Figure & Fancy
Skating Championships & Festival all types of skaters (abled & disabled) persons & all ages (World Juniors too)
may learn Figure & Fancy Skating and participate in the Championships & Festival events. Thus, this World
Championship enhances the sport & culture of Vail as a premier international mountain resort, and adds to a
vibrant, diverse economy and community. The World Figure Sport Society adds to the abundance of recreational,
cultural, and educational opportunities to enjoy in the off-season in Vail. The 2017 WFC live streaming was seen by
people viewing the WFC in Dobson Arena from the USA, Canada, Japan, UK, Russia, Australia, Mexico, Hungary,
India, France, Poland, S. Korea, Switzerland, Germany, Finland, New Zealand, Singapore, Egypt, Spain,
Luxembourg, Sweden, Taiwan, Ukraine. These stats were provided to World Figure Sport from the data obtained
from the live streaming company. This World Figure & Fancy Skating Championships is the only one of its kind that
expands the reputation & repertoire of skating by educating the world to the spectacular art & sport originating from
the a skater's blade tracings on the ice. The Figure patterns (Fundamental, Special, Creative, Free & Flying
Figures) assemble the foundational knowledge of skating. This combined knowledge actually propels more exacting
movement to glide with stable/clean edges and correctly builds accurate turn technique. World Figure Sport
educates the world to Figure patterns and how skating these precise patterns builds the body & mind to more
responsibly fly in the air, thus creating WFS's Fancy Skating.
Please Upload Organization Balance Sheet : World Figure Sports Balance Sheet Year End 5-31-17.pdf
Please Upload Organization Income Statement : World Figure Sport's P & L 6-1-16 - 5-31-17.pdf
Linked Form : karen@worldfiguresport.org
Submission Date : 2018-08-08
November 6, 2018 - Pa0 388 0
6:40 PM
08/08/18
Accrual Basis
World Figure Sport
Balance Sheet
As of May 31, 2017
ASSETS
Current Assets
Checking/Savings
Total Current Assets
TOTAL ASSETS
World Figure Sport Society
Summary Balance Sheet
As of May 31, 2017
9,582.34
9,582.34
9,582.34
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities 154.58
Total Current Liabilities 154.58
Total Liabilities 154.58
Equity 9,427.76
TOTAL LIABILITIES & EQUITY 9,582.34
Page 1 of 1
November 6, 2018 - Page 389 0
3:04 PM World Figure Sport Society
Profit & Loss
June 2016 through May 2017
08/06/17
Accrual Basis
Ordinary Income/Expense
Income
Direct Public Support
Individ, Business Contributions
Direct Public Support - Other
Total Direct Public Support
Indirect Public Support
Other Types of Income
Miscellaneous Revenue
Total Other Types of Income
Program Income
Advertising Contribution 4,686.51
FIOWS 9,976.13
Membership Dues 842.71
Program Service Fees 147.89
Scholars of Figures 1,181.70
WFC & FS Ice Segments 3,273.81
WFC Book 2,438.43
WFC Entry 6,991.58
WFC Party 4,299.54
WFC Tickets 1,899.23
WFC Trophy Fund 2,644.74
Program Income - Other 23.97
Jun 16 - May 17
42,106.68
4,000.00
46,106.68
4,853.29
10,118.64
10,118.64
Total Program Income 38,406.24
Total Income 99,484.85
Cost of Goods Sold
Cost of Goods Sold
5,717.13
Total COGS 5,717.13
Gross Profit 93,767.72
Expense
Business Expenses
Advertising and Promotion 4,817.50
Bank Fees 102.00
Business Registration Fees 850.00
Honorariums 300.00
Total Business Expenses 6,069.50
Contract Services
Legal Fees
Outside Contract Services
Contract Services - Other
3,141.00
9,866.60
1,894.83
Total Contract Services 14,902.43
Facilities and Equipment
Donated Facilities
Equip Rental and Maintenance
34,979.78
701.87
Total Facilities and Equipment 35,681.65
Operations
Books, Subscriptions, Reference 1,153.20
Postage, Mailing Service 620.59
Printing and Copying 7,254.33
Supplies 1,614.36
Total Operations 10,642.48
Page 1
November 6, 2018 - Page 390 0
3:04 PM World Figure Sport Society
Profit & Loss
June 2016 through May 2017
08/06/17
Accrual Basis
Other Types of Expenses
Franchise Tax
Import/Export Fees
Jun '16 - May 17
25.00
319.11
Total Other Types of Expenses 344.11
Travel and Meetings
Conference, Convention, Meeting 9,090.56
Travel 3,270.68
Travel and Meetings - Other 4,335.16
Total Travel and Meetings
Total Expense
Net Ordinary Income
Net Income
16,696.40
84,336.57
9,431.15
9,431.15
Page 2
November 6, 2018 - Page 391 0
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Commission on Special Events (CSE) funding decisions for 2019 Community,
Recreation, & Cultural (CRC) and Education and Enrichment (EE) proposals.
PRESENTER(S): Barry Davis, CSE Chairman, Ernest Saeger, Special Event Coordintor - Town
of Vail
ACTION REQUESTED OF COUNCIL: No action requested, informational only.
BACKGROUND:
The CSE presents the final decisions for 2019 CRC and EE funding allocations. The Town Code
allows for an appeal of these decisions by Council having the option of calling up the CSE funding
decisions within sixty days of the decision (before December 17, 2018). If this action does not
occur, the funding decisions will be final.
ATTACHMENTS:
Description
CSE Funding Allocations Memo and Presentation 2019
November 6, 2018 - Page 392 0
TOWN OFD
Memorandum
To: Vail Town Council
From: Commission on Special Events
Date: November 6, 2018
Subject: Commission on Special Events (CSE) funding decisions for 2019 Community,
Recreation, & Cultural (CRC) and Education and Enrichment (EE) proposals.
Action Requested: Informational only. No formal action required.
Background: The CSE presents the final decisions for 2019 CRC and EE funding
allocations. The Town Code allows for an appeal of these decisions by Council having
the option of calling up the CSE funding decisions within sixty days of the decision
(before December 17, 2018). If this action does not occur, the funding decisions will be
final.
The CSE received 51 proposals in response to the RFP for 2019 events/programs that
was issued in August, 48 of these were funded. The "Special Event Rating Criteria" was
used to evaluate all proposals with respect to how they align with a strategic approach
to providing a diverse calendar of events that are well matched to the Vail brand and will
exceed the expectations of the Vail guest. Community, Recreational, and Cultural
events are measured primarily with respect to how well they will drive destination
overnight visitation. Education and Enrichment Programs are evaluated by how they
contribute to life-long learning, a sense of well-being, and enhanced quality of life.
The CSE believes this is a strong calendar of events aligned with the Town Council's
mission of providing our citizens and guests with "an abundance of recreational, cultural
and educational opportunities" that will continue to drive increased results and
contribute to providing thought provoking educational and life enriching opportunities.
The CSE continues its strong relationships with the Vail Economic Advisory Council,
Vail Local Marketing District Advisory Council and Event Review Committee. The CSE
recognizes and values the diverse input from these groups and integrates that feedback
into planning and decision-making.
New and Exciting Events/Programs for 2019:
Community, Recreation & Cultural Events
• Apres Vu — 3/22 — 3/24
• Vail Craft Beer Classic & Rocky Mountain Burger Festival — 6/20 — 6/23
• 10th Mountain Parade — 1/3 — 2/21
• 2019 Vail Skating Festival — 12/13 — 12/15
November 6, 2018 - Page 393 0
• Vail Film Festival — 8/23 — 8/25
• $20.19 Vail -Beaver Creek Restaurant Week — 5/24 &
9/27
• Family Apres Ski at Lionshead-Vail — 12/22 — 3/30
• Roundup River Ranch — Superhero Ski Day — 3/9
• Gourmet on Gore (Requested Date Change) — 8/29 — 8/31
Education & Enrichment Events/Programs
• CampSight: An Innovation + Marketing Unconference — 4/10 - 4/12
• Global Solutions Forum — 10/16 — 10/18
• Alpine Journeys: Through the Lens (Colorado Ski Museum) — 12/20 — 4/1
• Project Funway - 2/9
• Eagle River Valley Prevention and Family Education (Eagle River Youth
Coalition) — 1/1 — 12/31
Additional Notes:
• Vail Holidays will return in 2019. There is currently no event producer
secured to manage the event. The CSE allocated $10,000 to the event and
will be releasing an RFP in early 2019 to accept bids and proposals from
interested parties.
• Events that did not apply for 2019 funding: TEDxVail, 10th Mountain
Roller Derby, Colorado Grand
Overview of Event Effectiveness — Economic Survey Results:
All publicly funded events are required to submit a post -event recap summarizing the
event's strengths and weaknesses, contributions to the Vail economy and community.
Again in 2018, the CSE chose to fund an independent, third party Economic Impact
Survey, setting aside $53,328 out of their events budget. The CSE has determined to
fund this initiative again for 2019.
The survey results received to date have delivered an excellent picture of the economic
benefits that the events program provides. A complete overview will be presented in
February 2019 once the final data is compiled.
The table below shows financial results and other key performance indicators for 15
events that were surveyed to date in 2018. There are six more events to be included in
the 2018 data; Taste of Vail: Fall Wine & Food Classic, Vail Outlier Offroad Festival, Vail
Soccer Cup, Vail Mountaineers Sportsmanship Tournament, Vail Snow Days, and Vail
Holidays.
The figures below are considered very conservative as not all events were surveyed in
this year's program. There are a total of 49 events/programs in the Community,
Recreation and Cultural, Education and Enrichment and Council funded categories. The
2018 survey covers 21 of these events; the quantity of event surveys is based on
budgetary constraints.
11/6/2018
CSE 2019 Funding Summary Page 2
November 6, 2018 - Page 394 0
Overview of Event Effectiveness — Measurement Tools:
Analytical tools used by the CSE consist of monthly and bi-weekly DestiMetrics reports,
sales tax data, on-going event survey program providing both qualitative and
quantitative data for individual events, parking data, town of Vail community survey, as
well as collecting feedback from the merchant/hotelier/restaurateur community
In addition, the event criteria `scorecard' and its support tools such as the `marketing
checklist' have proven very effective. Quantitative measures such as brand strength,
marketing expertise, media leverage, and community integration continue to be
monitored against established objectives.
11/6/2018
CSE 2019 Funding Summary Page 3
November 6, 2018 - Page 395 0
Direct
Economic
Tax
# of Events
Total Direct
Total TOV &
Economic
2018 Vail Special
Impact
Impact
Attendee
Overnight
Evaluated
Economic
LMDTax
Impact perNPS
Events
to Date
Impact
Impact
Payback
Payback
Days
Attendee
Visitor%
Ratio
Ratio
Day
Category
Budget
Total
Total
Total
Average
Total
Total
Average
Average
Average
CRC
$370,500.00
11
$14,185,815.24
$478,370.00
$ 30.12
$ 1.31
81,800
$ 185.27
70%
56%
EE
$ 82,500.00
4
$ 1,192,680.51
$ 38,586.00
$ 4.16
$ 0.13
12,300
$ 81.00
29%
79%
Totals:
$453,000.00
15
$15,378,495.75
$516,956.00
$ 17.14
$ 0.72
94,100
$ 133.14
50%
68%
Overview of Event Effectiveness — Measurement Tools:
Analytical tools used by the CSE consist of monthly and bi-weekly DestiMetrics reports,
sales tax data, on-going event survey program providing both qualitative and
quantitative data for individual events, parking data, town of Vail community survey, as
well as collecting feedback from the merchant/hotelier/restaurateur community
In addition, the event criteria `scorecard' and its support tools such as the `marketing
checklist' have proven very effective. Quantitative measures such as brand strength,
marketing expertise, media leverage, and community integration continue to be
monitored against established objectives.
11/6/2018
CSE 2019 Funding Summary Page 3
November 6, 2018 - Page 395 0
2019 Special Event Allocations -Strategic Overview
J J J J
November 6, 2160 F10961V463/A I L
=�1(j) J)'J \./ J�
Barry Davis
Chair, Commission on Special Events
Mark Gordon
Vice Chair, Commission on Special Events
Samantha Biszantz
Rayla Kundolf
Marco Valenti
Alison Wadey
Kim Newbury-Rediker
Town of Vail I Commission on Special Events I 11/6/2018
November 6, 2018 - Page 397 of 469 2
2018 CSE Successes
• Based on independent third -party survey data, the 2018 to date total direct economic
impact is $15,378,495.75 million on an investment of $453,000 for the CRC and EE
categoreis. (15 events surveyed thus far)
• That's an average of $33.95 payback ratio per funding dollar.
• Diverse board with representation from: lodging, real estate, retail, restaurant and chamber
offers varied view points and experiential perspectives.
Town of Vail I Commission on Special Events I 11/8/2018
TOWN OF VAIL.
November 6, 2018 - Page 398 of 469 3
2019 Newly Funded Events - Community, Recreation & Cultural Events
Vail Craft Beer Classic & Rocky Mountain Burger Battle
Funded: $70,000
Dates: 6/23 - 6/25
Event Description:
• Team Player Productions proposed new event Rocky Mountain Burger Battle to be combined with their
3rd annual Vail Craft Beer Classic
• Date change in 2019 to create separation from GoPro Mountain Games and competitor events
Apres Vu
Funded: $45,000
Dates: 3/22 — 3/24
Event Description:
• To bring world class music and activities to Vail that will attract a mix of young professionals and
dynamic families. Music will connect with a broad range of guests from age 18 to 40.
• Two nights of world class live music at Ford Park, a Saturday afternoon event on Vail Mountain that is
anchored around an event at the base of the Black Forest Ski Race course where a
costume ski race will be taking place and a Sunday morning brunch.
Town of Vail l Commission on Special Events l 11/8/2018
TOWN OF VAIL
November 6, 2018 - Page 399 of 469 4
2018 Newly Funded Events - CRC co►,r;►,uea...
10th Mountain Parade
Funded: $24,000
Dates: Three to four events on Fridays beginning January 3 through President's Weekend
Event Description:
• Torchlight ski down parade on Friday evenings beginning at 6:30pm. Skiers will be dressed in 10th
Mountain Division costumes skiing Pepi's Face and finishing in the Gondola 1 skier yard.
• Ski down will be accompanied with announcers, videos, celebration at the Expriss Lift House, and
finish with a parade to the 10th Mountain statue in Slifer Square.
2019 Vail Skating Festival
Funded: $20,000
Dates: 12/13 — 12/15
Event Description:
• Includes two free skating shows at Arrabelle and Solaris ice rinks
• The Ice Spectacular at Dobson Ice Arena will include performances by Olympic and National
champions.
Town of Vail I Commission on Special Events I 11/8/2018
TOWN OF VAIL
November 6, 2018 - Page 400 of 469 5
2018 Newly Funded Events - CRC co►,r;►,uea...
Family Apres Ski at Lionshead-Vail
Funded: $13,290
Dates: Four to five Saturdays beginning 12/22
Event Description:
• Similar to the summer Vail Family Fun Fest, this new event will be free and take place at the Arrabelle
on Saturdays from 3:30pm — 5:30pm
• This event is targeted to our guests and families as they come off the mountain. There will be kids
parades, costumes, storytelling, and more for families to enjoy
Roundup River Ranch — Superhero Ski Day
Funded: $2,500
Dates: 3/9
Event Description:
• Superhero Ski Day raises awareness for Roundup River Ranch, uniting the many people touched by a
child with a serious illness.
• Individuals and groups compete to raise funds through social media, email and
traditional peer to peer fundraising methods.
Town of Vail I Commission on Special Events I 11/6/2018
TOWN OF VAIL
November 6, 2018 - Page 401 of 469 6
2018 Newly Funded Events - CRC co►,r;►,uea...
Vail Film Festival
Funded: $18,000
Dates: 8/23 — 8/25
Event Description:
• The Vail Film Festival returns in 2019 shifting from their usual April dates to the need time of late
August
$20.19 Vail -Beaver Creek Restaurant Week
Funded: $15,000
Dates: 5/24 and 9/27
Event Description:
• Vail Chamber and Business Association took over operations of the event in 2018 and will continue to
run the event in 2019
• New in 2019 is the addition of a second week long restaurant week over Memorial Day Weekend
Town of Vail I Commission on Special Events I 11/7/2017
TOWN OF VAIL.
November 6, 2018 - Page 402 of 469 7
2018 Newly Funded Events - Education & Enrichment
CampSight: An Innovation + Marketing Unconference
Funded: $10,000
Dates: 4/10 — 4/12
Event Description:
• CampSight is an innovation and marketing camp for outdoor -inspired brands, visionaries and
storytellers. IVs an "unconference" designed to get people out of the box and into the community
• Attendees get connected with each other on the slopes, in the local coffee shops and at the local
restaurants and bars
• They are inspired through high-level sessions, keynote talks and workshops and learn new skills to
drive results through hands-on, highly interactive workshops, coffee meetups and outdoor activities
Global Solutions Forum
Funded: $5,000
Dates: 10/16 — 10/18
Event Description:
• Inspires high school students through field studies in ethical leadership through partnerships
with NGO's and non -profits working in conditions of poverty
Town of Vail I Commission on Special Events I 11/6/2018
TOWN OF VAIL
November 6, 2018 - Page 403 of 469 8
2018 Newly Funded Events - EE Continued...
Alpine Journeys: Through the Lens (Colorado Ski Museum)
Funded: $5,000
Dates: Begins 12/20 with programming on numerous dates through April
Event Description:
• Presentations and films include Chris Anthony, Abandoned ski documentary, Dr. Jon Kedroski, and the
opening of the Warren Miller exhibit.
Project Funwav
Funded: $4,000
Dates: 2/9
Event Description:
• This unconventional fashion event challenges amateur designers to create unique garments out of
anything but fabric and send them down a runway to be critiqued by expert judges. The challenge is to
raise funds for E• f (ec).
Town of Vail I Commission on Special Events I 11/6/2018
TOWN OF VAIL.
November 6, 2018 - Page 404 of 469 9
2018 Newly Funded Events - EE Continued...
Eagle River Valley Prevention and Family Education (Eagle River Youth Coalition)
Funded: $2,500
Dates: Numerous programs between 1/1 and 12/31
Event Description:
• The event will support youth prevention education, collaboration, family education, and early
intervention services to benefit the lives of Town of Vail residents.
• The Eagle River Youth Coalition works with all schools, youth -service providers, mental health
providers, local businesses, and law enforcement to ensure that youth needs are met.
Town of Vail I Commission on Special Events I 11/6/2018
TOWN OF VAIL.
November 6, 2018 - Page 405 of 469 10
Looking Ahead: 2018 Strategies &Actions
• Review existing event scorecard criteria and event categories for RFP process
• Encourage evolution of successful existing events
• Address areas for improvement with event producers
• Identify additional event needs at the right time
• Remain mindful of event attendance volumes
• Continue commitment to fund independent, 3rd party
surveys for designated events
Town of Vail I Commission on Special Events I 11/7/2017
TOWN OF VAIL.
November 6, 2018 - Page 406 of 469 11
QUESTIONS?
THANK YOU
November 6, 2018 - Page 407 of 469
1 of 1 PRELIMINARY CRC Funding Allocations_10.18.2018 10/31/2018
November 6, 2018 - Page 408 of 469
Commission on Special Events: 2019 Community, Recreation & Cultural: $837,290
Event
Organization
Start Date
End Date
2019 Final Funding
Allocated
(Preliminary until
12/17/18)
1
2019 GoPro Mountain Games
Vail Valley Foundation
6/6/2019
6/9/2019
$ 75,000.00
2
Vail Craft Beer Classic & Rocky Mountain Burger Battle
(combined to one event)
Team Player Productions
6/20/2019
6/23/2019
$ 70,000.00
3
Vail America Days
Highline
7/4/2019
7/4/2019
$ 65,000.00
4
Vail Oktoberfest
Highline
9/6/2109
9/15/2019
$ 60,000.00
5
Apres Vu
-
3/22/2019
3/24/2019
$ 45,000.00
6
Taste of Vail Spring Festival 2019
REN Event Productions
4/3/2019
4/7/2019
$ 45,000.00
7
Vail Summer Bluegrass Series
Lakeside Stride
6/26/2019
7/17/2019
$ 45,000.00
8
Gourmet on Gore
Highline
8/29/2019
8/31/2019
$ 40,000.00
9
Kids Adventure Games 2019
-
8/7/2019
8/11/2019
$ 40,000.00
10
Vail Farmers' Market & Art Show
REN Event Productions
6/16/2019
10/6/2019
$ 35,000.00
11
Kick It 3v3 World Championship
Grand Sports Management
7/26/2019
7/28/2019
$ 30,000.00
12
Taste of Vail Fall Wine & Food Classic
REN Event Productions
9/20/2019
9/21/2019
$ 25,000.00
13
Vail Outlier Offroad Festival
Uncommon Communications
9/26/2019
9/29/2019
$ 25,000.00
14
10th Mountain Parade
Vail Resorts
1/3/2019
2/21/2019
$ 24,000.00
15
2019 Vail Skating Festival
-
12/13/2019
12/15/2019
$ 20,000.00
16
Vail Film Festival
-
8/23/2019
8/25/2019
$ 18,000.00
17
Legacy Fighting Alliance 2019
-
5/3/2019
5/3/2019
$ 17,500.00
18
$20.19 Vail -Beaver Creek Restaurant Week
Vail Chamber & Business Association
5/24/2019
10/6/2019
$ 15,000.00
19
Val Family Fun Fest 2019
Blue Creek Productions
6/22/2019
8/3/2019
$ 15,000.00
20
'wilily Apres Ski at Lionshead-Vail
Blue Creek Productions
12/22/2018
3/30/2019
$ 13,290.00
21
Vail Lacrosse Shootout
-
6/29/2019
7/7/2019
$ 12,500.00
22
Vail Yeti Hockey Club
-
1/1/2019
12/31/2019
$ 12,500.00
23
The Vail Valley Cup, Cindy Eskwith Memorial Tournament
-
10/4/2019
10/6/2019
$ 11,000.00
24
Vail Farmers' Market Farm To Table Series
REN Event Productions
7/12/2019
8/23/2019
$ 10,000.00
25
Vail Holidays (*RFP to be distributed in 2019)
TBD
12/14/2019
12/31/2019
$ 10,000.00
26
47th Annual Vail "King of the Mountain" Open
-
6/14/2019
6/16/2019
$ 9,000.00
27
Vail Mountaineer Hockey Club Sportsmanship Tournament
Vail Mountaineers Hockey Club
11/1/2019
11/17/2019
$ 9,000.00
28
Vail Whitewater Race Series
Vail Recreation District
5/7/2019
6/4/2019
$ 7,000.00
29
Vail Arts Festival
-
6/21/2019
6/23/2019
$ 6,000.00
30
Pink Vail 2019
Vail Health
3/16/2019
3/16/2019
$ 5,000.00
31
Vail Automotive Classic
-
9/5/2019
9/8/2019
$ 5,000.00
32
Vail Lacrosse Tournament 2019
-
6/17/2019
6/19/2019
$ 5,000.00
33
Vail Kris Kringle Market
REN Event Productions
12/14/2019
12/15/2019
$ 4,000.00
34
Ski & Snowboard Club Vail - The Steadman Clinic Vail Cup
Vail Ski & Snowboard Academy
1/13/2019
3/24/2019
$ 3,000.00
35
Vail Mountaineer Hockey Club - Pucks, Pars, and Poker
Vail Mountaineers Hockey Club
9/13/2019
9/14/2019
$ 3,000.00
36
Roundup River Ranch - Superhero Ski Day
Roundup River Ranch
3/9/2019
3/9/2019
$ 2,500.00
37
PBR West Championships
-
7/18/2019
7/21/2019
$ -
38
The GenZ GameZ (working title)
-
5/27/2018
5/28/2018
$ -
1 of 1 PRELIMINARY CRC Funding Allocations_10.18.2018 10/31/2018
November 6, 2018 - Page 408 of 469
November 6, 2018 - Page 409 of 469
Commission on Special Events: 2019 Education & Enrichment Category: $151,500
Event Name
Event
Start Date
Event
End Date
2019 Final Funding Allocated
(Preliminary until 12/17/18)
1
Vail Symposium 2019 Winter Season
Vail Symposium
12/6/2018
4/18/2019
$34,500.00
2
Community and Destination Programmatic Support
Vail Centre
1/1/2019
12/31/2019
$29,500.00
3
Exposed: The Secret Life of Roots
Betty Ford Alpine Gardens
11/27/2018
11/2/2019
$20,000.00
4
Vail Veterans Program Winter Family Program (January) & Winter Mountain Adventure
(March)
Vail Veterans
1/13/2019
3/8/2019
$18,000.00
5
Community Art Events for the Town of Vail
Alpine Arts Center
5/1/2019
9/30/2019
$12,500.00
6
CampSight: An innovation + marketing unconference
Mountaintop Media
4/10/2019
4/12/2019
$10,000.00
7
Heart & Sole! The 3rd Annual Vail Day of Learning
Starting Hearts
7/14/2019
7/14/2019
$7,000.00
8
Global Solutions Forum
Global Solutions
10/16/2019
10/18/2019
$5,000.00
9
Alpine Journeys: Through the Lens
Colorado Ski Museum
12/20/2018
4/1/2019
$5,000.00
10
Project Funway 2019
Education Foundation of Eagle County
2/8/2019
2/9/2019
$4,000.00
11
SKI for MS 2019 - A Jimmie Heuga Memorial Event
Can Do Multiple Sclerosis
2/23/2019
2/23/2019
$3,500.00
12
Eagle River Valley Prevention and Family Education
Eagle River Youth Coalition
1/1/2019
12/31/2019
$2,500.00
13
7th Annual All You Need Is Heart with Susan Ford
Starting Hearts
2/1/2019
2/1/2019
$0.00
Total
$151,500.00
November 6, 2018 - Page 409 of 469
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VLHA October 9, 2018 Meeting Results
ATTACHMENTS:
Description
VLHA October 9, 2018 Meeting Results
TOWN Of UAIL
November 6, 2018 - Page 410 0
TOWN of va
Vail Local Housing Authority
Meeting Results
Tuesday, October 9, 2018
Regular Meeting
Public Meeting
3:00 PM — 5:O0PM
Housing Department
Large Conference Room
75 South Frontage Road West, Vail, Colorado 81657
MEMBERS PRESENT
Steve Lindstrom
Mary McDougall
Francisco Meza
James Wilkins
Molly Morales
Staff
George Ruther
Lynne Campbell
MEMBERS ABSENT
Call to order 3:07 PM Morales arrived at 3:12PM. George joined 3:20 PM.
1. Review and Approve September 11, 2018 Meeting Results
Motion: Morales Second: McDougall Vote: 5-0
2. Request for Recommendation - Lots 39-1 and 39-2, Glen Lyon Subdivision, to allow the
required EHU to be provided offsite.
MPG presented information regarding the PEC/TC request to release Cascade SDD No. 4 the
EHU requirement on lots 39-1 and 39-2. Lot 39- has a built EHU. Lot 39-2 is a vacancy.
PEC gave recommendation of approval. Next step is to present to TC. Allowing 39-2 to be
released and 39-1 not required to build.
At certificate of occupancy property has to meet EHU criteria to have on site or provide off site
based on Council approval.
Lindstrom asked if Mire is reviewing the SDD update.
Wilkins motioned to support the concept of rezoning for purposes of taking any inclusionary
housing off site for parcels 39-1 and 39-2 Glen Lyon Subdivision.
Motion: Wilkins Second: Meza Vote: 5-0
Page 1
November 6, 2018 - Page 411 0
Campbell requested comments from the Board regarding the housing lottery application section
C Offer Price. Will the Town accept bids for resale units?
Remove Section C from lottery application. Ruther and Campbell will discuss further.
The Board discussed take aways from attending the Housing NOW conference.
Lindstrom wondered if authorities could be a funding source for those needing financing. Per
Wilkins the Authority would need a bond rating and the Town doesn't have one. Need at least a
B rating.
Lindstrom updated group on the former Roost Lodge site stating the property is potentially up
for sale. Wilkins asked when the prior approved entitlements expired. Ruther said there is a
question as to when clock starts. Lindstrom also mentioned the East Vail parcel is coming
along, no specifics were discussed.
Per Lindstrom before year end need to look at parcels and funding sources, he requested these
be added to agenda. Ruther informed the Board payment for David Cunningham will be funded
out of Housing Authority budget.
Ruther said there is no news on the BBC update. He is waiting for them to get back to him.
3. Wilkins motioned to enter executive session C.R.S. §24-6-402(4)(a)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and
program details.
Motion: Wilkins Second: Morales Vote: 5-0
Lindstrom reopened the regular meeting. All members present as are Campbell and Ruther
from staff.
Campbell gave updated on Chamonix Vail lottery and upcoming Red Sandstone Unit to be
offered to Town of Vail employees first. If a Town employee doesn't purchase the Red
Sandstone it will go to public lottery.
Wilkins said ERWSD units have about 2-3 unit owners retiring and may move on. Priority is with
ERWSD employees and the district is allowed to rent units to employees.
The Board discussed if there should be a timeline for Vail InDEED applicants to respond to
offers. All agreed 7 business days for applicants to respond to keep the deal moving forward or
receive signed documents. If no movement applicants will be told to reapply. Submit deed
restriction purchase agreement or keep conversation going. Reapply if not moving forward.
Adjournment at 4:30 PM
Motion: Wilkins
Second: Morales Vote: 5-0
Next Meeting — October 23, 2018
Future Agenda Items:
• 2019 Budget
Page 2
• Housing Data
November 6, 2018 - Page 412 0
• Open Lands Plan Discussion • East Vail Parcel Update
• West Vail Master Plan Discussion
Page 3
November 6, 2018 - Page 413 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: September 2018 Sales Tax Report
ATTACHMENTS:
Description
September 2018 Sales Tax Report
TOWN Of UAIL
November 6, 2018 - Page 414 0
MEMORANDUM
October 26, 2018
To: Vail Town Council
Kathleen Halloran
From: Johannah Richards
Re: September 2018 Sales Tax
Vail will collect an estimated $71,000 in additional September sales tax to bring
collections up to $1,516,769. September will be up 9.5% or $131,307 from
September 2017 and up 7.8% or $110,285 from budget.
Year to date will be up 6.8% or $1,355,077 from 2017 and up 4.0% or $818,383
from budget.
November 6, 2018 - Page 415 0
Month
2006
2007
2008
2009
2010
2011
2012
Town of Vail
Sales Tax Worksheet Estimate
10/26/2018
2013 2014 2015
2016
2017 Budget
2018
Collections
Budget
Variance
% Change
from
2017
% Change
from
Budget
January
2,597,985
2,783,306
2,976,655
2,619,673
2,564,383
2,795,688
2,855,524
3,145,620
3,483,245
3,696,798
3,738,824
3,725,212
3,711,555
3,590,705
(120,850)
-3.61%
-3.26%
February
2,527,130
2,718,643
3,071,615
2,588,889
2,577,360
2,803,136
2,994,580
3,267,351
3,477,419
3,593,947
3,746,055
3,692,592
3,693,323
3,811,996
118,673
3.23%
3.21%
March
2,852,954
2,986,446
3,327,304
2,504,567
2,685,004
3,143,418
3,185,859
3,650,157
3,788,185
4,053,961
4,225,921
3,642,407
4,057,967
4,160,240
102,273
14.22%
2.52%
April
1,280,324
1,330,740
1,098,918
1,235,941
1,156,934
1,191,690
1,183,087
1,069,186
1,280,641
1,370,929
1,089,749
1,386,780
1,302,300
1,223,901
(78,399)
-11.75%
-6.02%
May
449,283
545,874
622,103
516,150
421,925
473,292
487,739
563,602
607,729
584,454
654,462
659,475
656,359
821,151
164,792
24.52%
25.11%
June
805,362
953,017
918,061
717,233
873,765
895,951
963,143
1,023,801
1,153,247
1,242,400
1,318,092
1,389,982
1,458,576
1,641,745
183,169
18.11%
12.56%
July
1,255,243
1,265,781
1,397,842
1,121,860
1,228,767
1,481,329
1,573,499
1,654,161
1,829,102
1,937,989
2,053,773
2,215,649
2,318,094
2,392,493
74,399
7.98%
3.21%
August
1,055,614
1,162,746
1,349,795
1,068,391
1,147,352
1,310,471
1,380,710
1,507,048
1,674,813
1,702,579
1,849,815
1,863,949
1,893,544
2,157,585
264,041
15.75%
13.94%
September
832,549
908,318
834,569
753,754
761,425
889,945
978,037
994,135
1,054,015
1,240,277
1,349,929
1,385,462
1,406,484
1,516,769
110,285
9.48%
7.84%
■
Total
13,656,444
14,654,871
15,596,862
13,126,458
13,416,915
14,984,920
15,602,178
16,875,061
18,348,396
19,423,334
20,026,620
19,961,508
20,498,202
21,316,585
818,383
6.79%
3.99%
di
aik
October
614,396
688,519
662,767
581,033
594,362
623,420
644,577
755,133
752,295
835,649
906,385
936,954
950,679
November
799,582
747,877
719,109
651,873
701,075
788,430
825,873
947,627
962,344
997,100
989,320
997,716
1,002,771
December
2,771,258
2,821,871
2,652,628
2,553,974
2,963,763
3,184,645
2,973,826
3,422,178
3,818,096
3,885,849
3,840,919
3,695,305
3,594,348
Total
17,841,680
18,913,138
19,631,366
16,913,338
17,676,115
19,581,415
20,046,454
21,999,999
23,881,131
25,141,932
25,763,244
25,591,483
26,046,000
November 6, 2018 - Page 416 of 469
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: August 2018 Vail Business Review
ATTACHMENTS:
Description
August 2018 Vail Business Review
TOWN Of UAIL
November 6, 2018 - Page 417 0
TOWN OF VAIL
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
Vail Business Review
August 2018
October 30, 2018
Finance Department
970.479.2100
970.479.2248 fax
The Vail Business Review breaks down the four percent sales tax collected for the month of
August 2018.
Overall August sales tax increased 15.7% with retail increasing 15.7%, lodging increased
19.0%, food and beverage increased 13.5%, and utilities/other increased by 10.7%. Excluding
the out of town category; sales tax for the month of August was up 14.5%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available
on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and
the sales tax worksheet e-mailed to you automatically from www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales tax
collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125 or
Kathleen Halloran at (970) 479-2116.
Sincerely,
Johannah Richards
Sales Tax Administrator
November 6, 2018 - Page 418 0
August
TOWN OF VAIL BUSINESS REVIEW
TOWN OF vaIL,
Sales Tax Newsletter
August 2018 Sales Tax
August
2017
Collections
August
2018
Collections
August
Change
VAIL VILLAGE
Retail 286,053
Lodging 297,504
F & B 401,420
Other 8,563
Total 993,540
LIONSHEAD
Retail 69,869
Lodging 182,344
F & B 108,185
Other 7,145
313,040
343,521
416,738
12,799
1,086,097
74,903
184,224
132,128
6,253
9.43
15.47 %
3.82 %
49.46 %
9.32 %
7.21
1.03
22.13 %
-12.49 %
Total 367,543 397,509 8.15 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 164,634 172,252 4.63 %
Lodging 38,861 105,575 171.68 %
F & B 46,805 84,377 80.27
Other 7,836 7,854 0.24 %
Total 258,136 370,058 43.36
OUT OF TOWN
Retail 120,337 181,029 50.44 %
Lodging 15,068 1,589 -89.45 %
F&B 2,607 1,194 -54.19%
Utilities & Other 108,593 119,355 9.91 %
Total 246,604 303,167 22.94 %
10/30/2018 10:33:30 AM
PmGovPower
Page 1 of 2
November 6, 2018 - Page 419 0
August
TOWN OF VAIL BUSINESS REVIEW
TOWN OP)VAIL
Sales Tax Newsletter
August 2018 Sales Tax
TOTAL
August
2017
Collections
August
2018
Collections
August
Change
Retail 640,892 741,224 15.66 %
Lodging And Property Mgmt 533,778 634,909 18.95
Food and Beverage 559,017 634,437 13.49 %
Other 132,140 146,261 10.69 %
Total 1,865,842 2,159,227 15.72
RETAIL SUMMARY
August August August
2017 2018 %
Collections Collections Change
RETAIL -FOOD 144,399 149,368 3.44 %
RETAIL -LIQUOR 43,510 46,304 6.42 %
RETAIL -APPAREL 141,358 155,483 9.99
RETAIL -SPORT 100,695 112,666 11.89 %
RETAIL -JEWELRY 26,986 28,550 5.79
RETAIL -GIFT 8,404 5,686 -32.35 %
RETAIL -GALLERY 2,486 4,872 95.97
RETAIL -OTHER 173,014 238,205 37.68
RETAIL -HOME OCCUPATION 40 90 124.56 %
Total 640,892 741,224 15.66 %
10/30/2018 10:33:30 AM
emGovPower
Page 2 of 2
November 6, 2018 - Page 420 0
TOTAL
August
2017
Collections
August
2018
Collections
August
Change
Retail 640,892 741,224 15.66 %
Lodging And Property Mgmt 533,778 634,909 18.95
Food and Beverage 559,017 634,437 13.49 %
Other 132,140 146,261 10.69 %
Total 1,865,842 2,159,227 15.72
RETAIL SUMMARY
August August August
2017 2018 %
Collections Collections Change
RETAIL -FOOD 144,399 149,368 3.44 %
RETAIL -LIQUOR 43,510 46,304 6.42 %
RETAIL -APPAREL 141,358 155,483 9.99
RETAIL -SPORT 100,695 112,666 11.89 %
RETAIL -JEWELRY 26,986 28,550 5.79
RETAIL -GIFT 8,404 5,686 -32.35 %
RETAIL -GALLERY 2,486 4,872 95.97
RETAIL -OTHER 173,014 238,205 37.68
RETAIL -HOME OCCUPATION 40 90 124.56 %
Total 640,892 741,224 15.66 %
10/30/2018 10:33:30 AM
emGovPower
Page 2 of 2
November 6, 2018 - Page 420 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Proposed Agenda Topics for Future Meetings
ATTACHMENTS:
Description
Memo Future Topics
TOWN Of UAIL
November 6, 2018 - Page 421 0
TOWN OFD
}
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: November 6, 2018
Subject: Proposed agenda topics for future meeting agendas
The listing below reflects proposed topics to be scheduled at future Town Council meetings and
is informational only. Dates and topics are subject to change.
Vail Town Council Meetings
Proposed Agenda Topics
Topics & Times subject to change
"Time of
Day"
November 20, 2018
VLMD Budget Resolution
afternoon
Follow up Report on Town of Vail and Vail Resorts Retreat
afternoon
Vail App Update
afternoon
Environmental Program Updates :
1) Update about Gore Creek Action Plan - (macroinvertebrate
scores)
2) Project Re -Wild
afternoon
Loading & Delivery Program Review
afternoon
TOV Follow up Report on Colorado Classic (public input)
evening
Overview of Wildfire Season
evening
Budget Ordinance - First Reading
evening
Mill Levy Ordinance - First Reading
evening
Amendments (Ordinance) for STR Regulations (2nd Reading)
evening
TOV Budget Resolution for VLMD
evening
December 4, 2018
CSE Interviews
afternoon /
evening
VRA Budget Resolution
afternoon
Cultural & Heritage Preservation Program Update
afternoon
Destimetrics/Inntopia Summer Review & Winter Outlook
afternoon
Snow Days Event Update
evening
Proclamation "WhoVail" celebration
evening
Review Community Wildfire Protection Plan
evening
Budget Ordinance - Second Reading
evening
Ordinance Mill Levy - Second Reading
evening
Supplemental Budget Ordinance - First Reading
evening
November 6, 2018 - Page 422 0
December 18, 2018
VLMDAC Interviews
afternoon /
evening
VLLA Authority Interview (due to one vacancy)
afternoon /
evening
NWCCOG Update
afternoon
Supplemental Budget Ordinance - Second Reading
evening
Ordinance Mill Levy - Second Reading
evening
OTHER TOPICS
Local Vail Trails - program to address overcrowding and over
parking (w/ USFS; signage, messaging, use of buses; address
trail apps)
TBD
Review of Wildland Urban Interface Code
TBD
Review Sales Tax Definitions
4 -Dec
Review Vail Golf & Nordic Clubhouse Golf and Events season
TBD
Joint Meeting w/ PEC
TBD
Update about Gore Creek Action Plan
TBD
Historical & Cultural Programming Overview (comparison from
other communities)
TBD
OTHER MEETINGS
Dinner/Meeting with Towns of Minturn, Red Cliff, Avon, Eagle,
Gypsum and Eagle County (4 pm - 7:00 pm)
5 -Dec
Town of Vail Holiday Party (Pepi's Restaurant, 5:30 pm)
6 -Dec
Town of Vail Page 2
November 6, 2018 - Page 423 0
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: CSE meeting minutes from the October 10 & October 17 special funding
meetings.
ATTACHMENTS:
Description
CSE Meeting Minutes - October 10 & 18, 2018
November 6, 2018 - Page 424 0
TOWN OF VAIL
Commission on
Special Events
1R/"'T
COMMISSION ON SPECIAL EVENTS MEETING
Antlers at Vail, Lionshead
Wednesday, October 10, 2018 @ 7:30a.m.
AGENDA:
Meeting materials can be accessed at the following link:
http://bit.Iy/2QzQKkQ
CSE Members Present:
Alison Wadey
Mark Gordon
Rayla Kundolf
Marco Valenti
Samantha Biszantz
Kim Newbury Rediker
Barry Davis
TOV Staff Present: Ernest Saeger, Special Events Coordinator
Mia Vlaar, Economic Development Director
Matt Miano, Economic Development Coordinator
Others Present:
CSE Minutes
Lauren Miller (Alpine Arts Center),
Michelle Stecher (Eagle River Youth Coalition),
Lindsay Humprheys (Vail Veterans Program),
Nanette Kuich (Betty Ford Alpine Gardens),
Colleen Davis (Vail Centre),
Alan Himelfarb (Starting Hearts),
Liz James(Vail Centre),
Amy Lewis (Education Foundation of Eagle County),
Kris Sobel (Vail Symposium)
Bob Bandoni, (Global Solutions Forum),
Euginnia Seyferh (Ski and Snowboard Club of Vail),
Kristi Scheidegger (Vail Mountaineer Hockey Club),
Trista Sutter (Vail Mountaineer Hockey Club),
Angela Mueller (Vail Farmers Market, Kris Kringle Market,
Farm to Table Series, Fall Wine and Food Classic)
Samantha Haberna (Vail Farmers Market, Kris Kringle
Market, Farm to Table Series, Fall Wine and Food Classic),
Chris Chantler (Taste of Vail),
Sven Bean(LFA MMA),
October 10, 2018 Page 1 of 3
November 6, 2018 - Page 425 0
Christine Albertson(Pink Vail, Vail Health),
Kirsten Helmsted, Meg Sheehan, Sanara Luppa (Can Do
MS),
Joel Rubinowitz (Vail Rec District),
Brian Hall (Vail Family Fun Fest Apres Family Ski, Blue
Creek),
Beth Pappas (Vail Rec District),
Leon Fell (King of the Mtn Volleyball),
Sarah Franke (VVF),
David Soran,
Nikki McClintock (Vail Lacrosse Shootout),
Helene Mattison (Kids Adventure Games,
GenZ GameZ),
Denise Cheng (Vail -BC Restaurant Week),
Erinn Hoban (Vail Automotive Classic),
Laurie Asmussen (Eagle Valley Events, Inc.),
Joulles Wright (The Wild Rumpus),
Mike McCormack (Outlier Offroad),
Cahty Ethington (Roundup River Ranch),
Corinne Hara (Vail Film Festival),
Jason Balera (Say No More! Productions)
CSE Chair, Barry Davis, called the meeting to order at 7:36AM.
Administrative Items
Approval of the Minutes of the CSE Meeting on October 3, 2018
Motion to approve the minutes of the CSE Regular Meeting on October
3, 2018 as presented.
M/S/P: Gordon/Kundolf/. The motion passed 6-0, Wadey not present
a. Review Survey Results
b. Final 2019 CSE Budget
c. CSE Deadlines & Meeting Reminders:
• October 10: RFP Meeting #1 (The Antlers at Vail) — 7:30am-6:30pm
• October 14: RFP Scoring due by 8:OOpm
• October 17: RFP Meeting #2 (The Antlers at Vail) — 7:30am-5:30pm
• November 6: Presentation to Council of 2019 funding decisions — Time
TBD
• November 7: Regular CSE Meeting — 8:30am
• November 13: CSE 2019 Allocations to be presented to VEAC-
8:OOam
• November 15: CSE 2018 Allocations to be presented to VLMDAC —
8:30am
• December 17: Last day for Council call-up for funding decisions
CSE Minutes
October 10, 2018 Page 2 of 3
November 6, 2018 - Page 426 0
• Application Deadlines and Interview Dates for CSE applicants:
Interviews at Town Council Work Session on Tuesday, December 4.
Deadline for letters of interest due to the Assistant Town Manager,
Patty McKenny, by Wednesday, November 28.
o CSE members whose terms expire on December 31, 2018 are
Barry Davis, Mark Gordon, Alison Wadey, & Marco Valenti
Online Scoring and Process
a. All completed scoring must be submitted via online portal no later than
8:OOpm on Sunday, October 14.
Review of 2018 RFP responses
b. Education & Enrichment category — 7:45am-9:55am
c. Communication, Recreation & Cultural category — 10:10am-5:40pm
CSE Process Discussion and Review
New Business and Community Input: Discussion to move 10th Mountain
Parade to a CRC event ensued and all agreed to do so. Roundup River Ranch
Super Hero Ski Day was discussed as being a potential EE event but ultimately
the group agreed to leave it as a CRC event.
America Days and Oktoberfest events were discussed as potentially becoming
events not funded by CSE but rather town council moving forward. Rayla
expressed that it is tricky with a continued flat budget to support these events
asking for funding increases year in and year out.
Mia made note that as of now we do not have a Holidaze event promoter.
Kim noted that for certain events the CSE has little leeway in the decision making
process and they must be funded.
Mia suggested that a new rule where events could only increase their ask by 10%
each year may be worth exploring.
Mark mentioned that the Oktoberfest always yields a high ROI and then asked the
question, is it worth risking one event that is established to help fund a new event
that will bring greater risk due to the unknown.
➢ Motion to adjourn at 5:26pm.
M/S/P: Kundolf/ Rediker/ Unanimous. Motion passed 7-0
CSE Minutes
October 10, 2018 Page 3 of 3
November 6, 2018 - Page 427 0
CSE 2018 RFP Presentation and Discussion Schedule
Antlers at Vail, Condominiums and Conference Center - Lionshead; October 10, 2018 7:30 a.m. — 6:30 p.m.
EDUCATION/ENRICHMENT (EE):
cf: Lauren Merrill
Community Art Events
Jan 1 -Dec 31
Alpine Arts
Center
$15,000
• Explanation- Third year, formally utilizing CSE, offering year-round program (15) request 15K. Funding goes
towards locals and tourists, kids and adults, $20 paid $29 subsidized through CSE funding, each participant takes
home souvenir. Exact programming not quite set for 2019. Potentially partnering with other events such as Food
Amphi Concerts, Vail Rec District et. al. Hoping to branch out on marketing efforts in future. Hoping to increase
visual art offerings in Vail
• Q) Davis - Last year's funding? A)$12,500
• Q) Rediker -If not able to fund fully what would be consequence? A) Potentially less programming and less
marketing
• Q) Kundolf - Do you have other Sponsors? Yes - Alpine Bank, hoping for $5000k for 2019 but hasn't been located
as of yet
cf: Michelle Stecher
Eagle River Valley Prevention and Family
Jan 1 -Dec 31
Eagle River Youth
$5,000
& Carol Johnson
Education
Coalition
• Explanation of event: Education for health and safety within our community. Family and parent education
offered for free for almost 10 years. (mental health focus) 550 attendees at first event last week. Free, free
dinner, free child care, multiple languages. Also offering in -school prevention efforts. Began in high school and
moving into younger grades.
• WOW Factor: Not here pitching huge event, not offering ROI, offering opportunities to partner with families,
residents etc. and reduce spending through ancillary efforts by helping families. Other towns are participating
(Eagle Avon, Gypsum)
• Q) Kundolf - How many events go on in Vail? A). Works at library, Vail Mountain. Still working on schedule.
• Q) Kundolf - What levels are other towns contributing at? $1K to $7500. Combined over 10K
• Comment from Wadey - Loved and was scared by event she attended and is excited about potential and wants
to see more similar style events in Vail proper
• Comment from Davis- not a heads in beds event but sees other benefits to town
• Comment from Rediker - would like to see what events will actually will be in Vail
cf: Lindsay Humphries
Vail Veterans Program Winter Family
1/13, 3/8
Vail Veterans
$20,000
Program & Winter Mountain Adventure
Program
• Explanation: Shared moving story about family whose life was completely altered when he lost both his legs.
Joined program in 2013 and 5 years later returned and now have 4 children. Vail and the mountain offered
opportunity to move past injuries. Also developed community with other wounded Warriors. And generosity of
spirit from within the town of Vail. They're now returning to Vail to have their very first family vacation with all 4
kids and staying at Antlers.
• Partnering with veteran's organization from Montana to help kids cope with issues that come along with parents
who are injured
• Q) Wadey - What was the growth from last year? A) participants last year. Don't want to see huge growth as it
affects the effectiveness. 180 is estimate for this year (25 veterans, rest family members). We went from one
program to over 15 annually
• Q) Davis - What is the economic impact? A) They pay retail. 12 -day event.
• Comment from Valenti -they utilize a large number of rental properties as well.
November 6, 2018 - Page 428 0
• Q) Rediker - Is there a long-term impact with past participants still reaching out? A) Yes, they do!
cf: Alan Himelfarb
7`" Annual All You Need is Heart with
2/1
Starting Hearts
$25,000
Susan Ford
• Explanation -2010 Susan Ford had cardiac arrest event. Since she has been very active in health fields and is
making a triumphant return to Valley. Primary event will be an Evening with Susan Ford speaking on her family
history. Will be held either at Marriott or Sebastian
• Q) Kundolf - What does the 25K go to? A) Very upscale gala event
• Q) Davis How many people to attend? A) Depends on where it will be held - Marriott - 600 Sebastian - 250
• Q) Wadey - Will this go to the operational expenses? A) It will be used to underwrite costs and marketing to
front range
• Q) Wadey - Do you have partnerships with other high-end demographic lists? A) Yes, we are reaching out to old
time families from Vail that knew the Fords
• Q) Gordon - Is this the first year Susan Ford will be here? A) Yes Q) Event is a dinner and a speaker? A) Yes, the
Screening event will be 2-3 weeks later
• Q) Macro - The funds will be to underwrite the event not the screening? A) Correct
• Q) Samantha - Budget said 120 sales but there is potential for 600? A) 120 was the number for the screening
• Heart and Soul Event: Looking to expand. Working with Mike Ortiz at Vail Rec. Expanding from 20 health and
wellness vendors to over 50 and looking to double participation to 400. Working with Breck Grand Vacations.
• Expanding team competition - learning about and location of public access defibrillators
• Casting a wider net of marketing. Currently in 6 counties Working with numerous universities to expand reach
• Saeger- If courage classic is that weekend these two events can't coexist
• Q) Kundolf - Funded 7K last year, now asking for 20K? Going towards what? A) Majority goes to Marketing to
increase participation
cf: Amy Kemp
CampSight: An Innovation + marketing
4/10-4/12
CampSight
$15,000
Unconference
• An unconference - outside of the box conferencing. Host breakout sessions in local businesses. 3 days of
Marketing and innovation discussion.
• Q) Gordon - Are you looking to relocate from Breckenridge or is this new camp? A) Our vision is to host one in
the fall and one in the spring. The spring camp would be hosted in Vail. Fall will stay in Breck.
• Q) Davis - Who comes to CampSight? A) Entrepreneurs, startups, and outdoor inspired brands are the focus.
Primarily destination visitors. We bringing in international speakers to attract these attendees.
• Q) Kundolf - I don't get this. Help me out? A) The way it is structured is it is a 3 -day unconference with keynote
speakers etc. including getting out into town with breakout sessions
• Q) Kundolf - What is the 15K for? A) Marketing and bringing in the right type of speakers (travel budget)
• Q) Samantha - Did you want the mountain to still be open? A) We like to have an outdoor activity so targeting
end of ski season when things start to slow down was the goal
• Q) Gordon - Can it be during the week? A) Yes
• Q) Rediker - If we weren't able to fund at full level would you still be able to host? A) Yes Q) Are you open to
partnering with other events? Taste of Vail is week before, could you piggy back and overlap? A) Absolutely
November 6, 2018 - Page 429 0
Saeger had mentioned a potential crossover with Spring Back to Vail previously
cf: Amy Lewis
Project Funway
2/8
Efec
$10,000
• 2019 will be third year at Dobson. Video to show WOW factor- Create fashion using anything but fabric
• Working with Mondo Guerra from Project Runway along with a special guest from Project Runway
• Only major indoor event in February. Increases Vail's position in fashion industry. All proceeds go back into the
community and schools
• Drives residents back up the valley. Benefits local youth and they hope to sell out Dobson Arena in years in the
future
• Q) Kundolf - Have you secured Dobson? A) Yes. Q) Out of attendance how do you get to $144K in revenue? A)
People spend approx. $200 on food and rooms. Goal is to package with hotels.
• Q) Gordon - This is a one night of event with months leading up to it. What do you plan to do differently this
year? A) Changing direction of stage, adding tables, expanding catering
• Q) Rediker -Who do you use for catering. A) Red Maple last year and hoping to use them again Rediker noted
that the Vail Rec District does have a catering department.
• Q) Kundolf - What's educational? A) Art and STEM programs in schools. Overall promotion of mission
• Q) Gordon - How many designers and models are students? A) 12 and under and 12-18 categories are all
students
cf: Colleen Davis
Community and Destination
5/1— 9/30
Vail Centre
$55,000
Programmatic Support
• Been supporting for three years. Two main focuses. Community programming, destination learners.
• Community level- 2000 local professionals have joined in last 3 years. Over 80% of nonprofits. Found also that
community members are bringing in people from outside the valley.
• Destination - out of state guests growing. As we become more well-known we are getting requests for custom
programming.
• Q) Kundolf - Of your current partnerships (Duke and Creighton Universities) do they offer funding? A) No. We
pay to bring them here but they offer a discounted rate
• Q) Kundolf -Are you planning to expand into other universities? A) Yes, we want to but want to be strategic and
focused Q) Do you receive other In-kind donations from the town? A) Absolutely, the town has helped with the
Grandview and Donovan rooms
• Q) Kundolf -You're asking for little more money, what are you going to do with it? A) Marketing approach has
changed and is reflected in level of programming and participants. Expanding community events and offering at
least 2 more panel discussions.
• Q) Kundolf - How many events out of entire syllabus take place in Vail? A) 90% of course work is in Vail. Only
times we aren't in Vail is due to rooms being booked.
• Q) Samantha - You're looking to improve classes, are you also looking at tuition price? A) Sweet spot is at $150-
$200 so we need to compensate with funding to offer the level of programming we'd like.
cf: Kris Sabel
Vail Symposium Winter Season
12/6-4/18
Vail Symposium
$45,000
November 6, 2018 - Page 430 0
• Exercise your mind after exercising your body. Generate revenue through ticket sales and donor support. Up to
80% in sales and 20% in donors. On a roll, continue to improve year after year
• Q) Gordon - What percentage of events are in Vail? A) 70%, a little more in winter. a little less in Summer.
Building space has become an issue but we are pursuing other venues including Vail Chapel and The Sebastian,
another new partner
• Q) Kundolf - What's the $45K for? A) We've hired another full-time staff member. Want to spend more on
venues, more on food, more on travel (Speakers). We are also hoping to purchase a used van to help move gear.
• Q) Kundolf - ROI only $33K? A) Results show people live here and there isn't a huge ROI
cf: Bob Bandoni
Global Solutions Forum
10/16 —10/18
Shoulder to
$15,000
Shoulder
• Experimenting increasing forum from internal partners to attract a broader audience in one that we hope to
grow to be international by partnering with U of Denver business school. Didn't ask for money for the
experiment in 2018. Target is 50-100 participants.
• Q) Where at? A) Vail Mountain School, Vail Christian? Primary participants
• Gordon Q) Of school's what percentage of public schools? A) No specific numbers but Continuing to reach out
and trying to increase participation. Funding is hopefully to help locals participate
• Kundolf Q) If you are doing well with private schools have you reached out to Denver private schools? A) Yes,
Kent Denver is coming along with 11 schools nationally and maybe one from Mexico
• Comment from Wadey - call principals and individual schools directly as opposed to superintendents
cf: Nanette Kuich
Betty Ford Alpine Gardens Programming
11/27 —11/2
Betty Ford Alpine
$30,000
Gardens
-Roots grown and then to be hung from ceiling, with Nat Geo Photo Jim Richardson backdrop
Q) Valenti - What happens to exhibit after the year? A) Compost pile.
Q) Gordon- Last year funding went to a few exhibits? A) Correct. Still offering a year-round schedule of events
surrounding this exhibit.
Q) Kundolf - All Speakers are in building? A) When roots are in building hoping to use the Grandview room to host
speakers
Q) Gordon Without funding it won't happen? A) We are committed to making it happen but we may shrink it back, it
costs $20K just to grow the roots.
Q) Gordon - When will roots arrive? A) Mid may, open in June
Q) Gordon - Our funds will go only to roots exhibit not capital expenditures? A) Correct. roots will cost 60K and asking
for half of that from Town.
cf: Liz Campbell
Travelogues at the Museum
12/20-4/1
Colorado Ski
$40,000
Museum
• Exercise your mind after exercising your body. Generate revenue through ticket sales and donor support. Up to
80% in sales and 20% in donors. On a roll, continue to improve year after year
• Q) Gordon - What percentage of events are in Vail? A) 70%, a little more in winter. a little less in Summer.
Building space has become an issue but we are pursuing other venues including Vail Chapel and The Sebastian,
another new partner
• Q) Kundolf - What's the $45K for? A) We've hired another full-time staff member. Want to spend more on
venues, more on food, more on travel (Speakers). We are also hoping to purchase a used van to help move gear.
• Q) Kundolf - ROI only $33K? A) Results show people live here and there isn't a huge ROI
cf: Jeff Wiles
10`" Mountain Parade
1/3-2/21
Vail Resorts
$40,000
November 6, 2018 - Page 431 0
• New event - 20-25 skiers ski down in a torchlight parade-
• Include an historical component along with people in 10th Mtn. Uniforms
• March through the village to the 10th Mountain Statue, offer hot cocoa etc. hoping to add some pizazz,
including fireworks which is primary cost
• Started thinking Thursday and now wanting to move to Friday so as to not have conflict with other organizations
but are flexible
• Q) What is money for? A) Uniforms primarily, cocoa, pins as well as fireworks
• Q) Why is this educational enrichment? Most guests don't know what the 10th Mtn Division is and the
important connection it has in our community
• Could we incorporate Lionshead? A) May be difficult to stage
• Q) Valenti - 15K for event at outset? A) Yes, and 10k there after
• Q) If we can't fund can we try one event? A) We could but what if it's a slam dunk would like to try 3-5 first year.
• Equal ask to what Vail Resorts is contributing? A) They would pay for labor, planning and execution
Total EE Funding
$315,000
Requested:
CULTURAL/RECREATIONAL/COMMUNITY
(CRC)
cf: Euginnia Seyferth
The Steadman Clinic Vail Cup
1/13 — 3/24
Ski and Snowboard
$6,000
Club Vail
• Started as an international race and has been reimagined as an introduction to race for locals and visitors.
Usually 300 kids per event. Hoping to increase the visitor percentages
• Events are free so that's why we seek funding for bibs, Marketing, hill fees
• Q) Davis - How many kids participated last year? A) 350 but they participate on multiple days
• Q) Davis - No huge changes? A) No
• Q) Davis - Increasing from 2500 last year? A) We requested $5k last year and got $2500. Trying to increase
sponsorship to cover increased labor costs etc.
• Q) Valenti - Mentioned destination guests, what percentage do they make up? A) Currently about 10% but
reaching out to concierges at hotels and advertising in the Vail Daily etc.
cf: Eddie Shipstad
Vail Skating Festival
12/13 —12/15
Vail Skating
$25,000
Festival
• Phone Call Presentation:
• Ice Spectacular at Dobson
• 2 -day clinic at Dobson with Olympic coaches and master rated coaches
• 2 free shows, one at Solaris and one at Arrabelle
• Brings all aspects of skating entertainment and education to residents and guests
• Generate revenue via ticket sales, in-kind usage of arena and utilize Dobson for two full days for clinics and
practice, sponsorships
• Getting people to stay in Vail due to festival setting that occurs multiple days
• Skaters come in from around country IE- Florida skaters are coming in for 10 days
• Hoping to make this an annual event
• Will be filmed on TV8 and shown throughout the winter season and we will pitch to networks after the fact in
hopes of signing them on for 2019
• Q) Biszantz- Are your dates flexible with snow daze same timing? A) I think snow daze will help us and also feel
it's a slightly different crowd. We'll draw a skating audience that will stay around for Vail. But yes, we are flexible
but room rates are a bit more affordable during that time. In the future we'd love to see event grow to a 7 -day
event.
November 6, 2018 - Page 432 0
cf: Trista Sutter
Vail Sportsmanship Tournament
11/1-11/17
Vail Mountaineers
Hockey Club
$10,000
• 40th annual tournament - now hosted at Dobson and Eagle - sold out every year due to lack of ice. Start games
at 630am and go till midnight nonstop each day.
• Championship games always at Dobson which attracts viewers!
• 70 teams 4000 attendees
• 10k ask. 7500 to help with ice expenses. 2500 would cover 15% of officiating fees ($20K total)
• Estimated 300o room nights in 2017
• Q) Dobson versus Eagle usage, does eagle chip in funding? A) Due to championship games Slightly more in
Dobson but near 50-50. Yes, we get funding from Eagle, believe it was $1100 last year.
• Rediker Comment - Antlers will have its best November ever this year due to this year's' tournament.
cf: Trista Sutter
Pucks, Pars and Poker
9/13 — 9/15
Vail Mountaineers
$5,000
Hockey Club
- Raised over $50K in 2018 last month. Utilizing Avs Alumni Association bringing out our community.
- Had to pay Avs 10K to show up so asking for half of that.
Q) Kundolf - $5K for half of Avs but you also want to increase Gordon eting? A) Yes. We will have this event no matter
what but appreciate any assistance and will put funds towards the overall exposure with long lead magazines and front
range Marketing. Also believe that the Avs will help due to their excitement level from having participate!
Q) Vlaar - Any limitations on appearance fee? A) Really only covers travel fees and lodging for athletes.
cf: Sven Bean
Legacy Fighting Alliance
5/3
Legacy Fighting
$22,500
Alliance
• Confirmed for 30 events on access TV and signed agreement with Shamrock Sports ad agency out of Maryland
to help with sponsorships etc.
• Q) Davis - Level of production here in Vail? A) I believe it will be bigger a little more WOW factor. IE Digital wall,
graphic package. Want to do more visually! Grow it from a production level.
• Q) Davis - Possible that with your new partnerships that we'd see a lesser event? A) Absolutely not, new
partners are Korean and have huge international connections but want to step up our look. They have new
attitude that allows us to spend money to ensure production will increase.
• Q) Rediker - Mentioned possibly two dates, what are you thinking? A) One in spring and we would need some
separation so a minimum of 4-5 months apart. Town of Vail doesn't want to pick a weekend that we don't
impact the spring event and Sven doesn't want to pick a bad weekend where the event would suffer. Doesn't
necessarily want it to be a total off weekend.
• Q) Rediker - Discussed Dobson or Lionshead mall? A) We could try to make something more festival like. But
with weather not thinking outside is truly an option. Would like to take outdoor off table, Dobson is our home
and we can only make event better.
• Q) Kundolf - Flexible on spring date and 4 mos. apart? A) Correct. Q) Funding is $22,500 is that for one event?
That would be per event?
• Q) Vlaar - What did attendees think of timing? A) Little pushback because not everything was open so not true
Vail experience, but minimal compared to the positive feedback.
• Q) Gordon - Should we consider moving to June? A) Vlaar -Ancillary benefit to town to keep in May.
• Q) Gordon to Sven - Would you be open to moving to better weekend? Yes, if TV was also good with it.
cf: Craig Marshall
World Pro Ski Tour
1/31— 2/2
World Pro Ski Tour
$10,000
November 6, 2018 - Page 433 0
• Revenue includes lodging, food, drinks. Tito's Vodka will throw 5 parties in three days!
• Looking for year over year partnership with high quality ski resorts and support from the town would be huge
• Q) Davis - Where are you at with Vail Resorts? A) We've gotten event approval on that date. Been in touch with
ski club who is also on board. Just looking to confirm sponsorship dollars.
• Q) Davis - How many locations on the tour? A) In 2019 we are most likely looking at 4.
• Q) Davis -Commitments from top tier athletes? A) Because we haven't confirmed or announced, no. Website
does show who has competed in the past.
• Q) Davis - On Golden Peak, one discipline, two days of racing? A) Correct. Friday 2 hours of racing. Saturday 4
hours of competition. Open to anyone to qualify.
• Activation in local communities to attract competitors? Absolutely
cf: Angela Mueller
Kris Kringle Market
12/14-12/15
Ren Event
$5,000
Productions
• Q) Kundolf - Will it be similar to what you did for Holidaze? 3 booths with a Christmas feel and businesses put
tables out but didn't have a total Christmas feel A) That is the general plan. Reached out to other vendors in
hopes to grow.
• Q) Kundolf - 90% were Vail businesses, will there be an increase in outside vendors A) 30-40 vendors coming in
from out of town as well as Meadow Drive businesses.
• Comment from Kundolf- encourage them to decorate like Christmas, didn't have Christmas feel
cf: Angela Mueller
Taste of Vail Fall Wine and Food Classic
9/20-9/21
Ren Event
$35,000
Productions
• Primarily draws a destination crowd that comes and spends money.
• Offered a hike up the mountain and it sold out 2 weeks prior in 2018 event
• All events ended with a brunch within the town of Vail
• Will have an article in Sunset, NY Times, and USA Today
• Comment from Davis - pleasantly surprised with the way this is trending
• Q) Biszantz - It really is focused on Southern Hemisphere? A) Yes, Napa is in crush.
• Comment from Biszantz - Would be nice to highlight that, it's just not super obvious
• Q) Kundolf - Why the increase? A) Public relations travel to increase exposure
• Q) Vlaar — Are dates flexible because VVF may increase concerts into the fall? A) Somewhat, possibly
• Comment from Wadey - Southern wine budget was just a bar graph
cf: Angela Mueller
Vail Farmers Market Farm to Table Series
7/12 — 8/16
Ren Event
$14,000
Productions
• Unique opportunity to highlight the greatest culinary experience utilizing produce and the like from the farmers
market. Sells out quickly!!
• Q) Davis - Have chefs Integrate with farmers market vendors and interact while shopping? A) Yes
• Q) Kundolf - Because it is at capacity can you add another one or move forward an hour? A) We are working on
the time factor
• Saeger - Note: August 16th may be Colorado Classic if dates conflict may need to move
• Last year's funding was $9000
cf: Angela Mueller
Vail Farmers Market & Art Show
6/16 —10/6
Ren Event
$45,000
Production
November 6, 2018 - Page 434 0
• last year funded $35,000, we ask for what we need to make it happen and make it happen well.
• Q) Davis - How does $10K increase help? A) We've added staff, traffic control and all helps event to happen well.
• May reduce market by one day as solution.
• Q) Kundolf - Fees? A) Tent fee for Meadow Drive is $295, outside of that is $1100
• 25% new vendors every year
• Rediker comment: One of our most successful events and appreciate you have a plan if you don't get full
funding, please keep in mind we keep getting asked for more from all events and our budget remains flat
• Q) Davis - How many farms last year? A) 8 farms Q) Possible to do a micro market with all farms and a just few
vendors? A) It would be very difficult but open to discussion.
cf: Angela Mueller
Taste of Vail Spring Wine & Food Classic
4/3 — 4/7
Ren Event
$58,000
Productions
• Want to add ambient background to help energy and flow of events.
• Ice bars, fire pits to be added to hotel event
• Adding music to mountain top
• Chris Chantler - Also want to add stages to the grand tasting to highlight restaurants (focus really on
presentation) also will be back at Marriott so we'll have more space for vendors and patrons
• Q) Kundolf - I thought there was more wine than lamb. I do like the idea of staging, way back when the gala was
black tie and that was exciting A) Chris - Millennial shift from black tie, we'd love to bring that back and working
on a theme to insight that effort. Also, we have 58-60 wineries and not that many restaurants so that will always
be an imbalance. 25 restaurants.
• Q) Biszantz - Aspen is what it is due to its relationship with distributors. Have you started those conversations?
A) Yes, Andre from Matsuhisa is onboard and working with us to develop these relationships. Had lunch with 15
people showing up to join discussion. Food and Wine Magazine brings in huge sponsorship dollars due to their
relationships more so than Aspen. Our event is more focused on relationship with the food and the restaurants.
• Comment from Kundolf- Would like to see people get dressed up and that the dress code goes up and it I want
to feel comfortable with talking to vendors.
cf: Christine Albertson
Pink Vail
3/16
Vail Health
$10,000
• 8th Year - Biggest ski event to conquer cancer. 46 states
• Strong connection between visitors and locals
• All monies stay local at Shaw Cancer Center
• 21% front range 23% out of state 5% other mountain towns - rest are summit and eagle counties
• Q) Rediker - Do you do any additional events affiliated with this like a dinner the night before or a party the
night before to spread it out over the weekend. A) We do a captain's party 30 days out for captains of the
teams and we do a party for the top fundraisers the Thursday before. We've discussed doing an open party but
have found it tricky to determine who to invite. We provide tools and tips to team captains and businesses and
leave it up to them to execute.
cf: Meg Sheehan
Ski for MS
2/23
Can Do MS
$5,000
November 6, 2018 - Page 435 0
• Comment from Kundolf - If you want banners put it out to donors or families that deal with MS and they may be
willing and interested in contributing
• Comment from Earnest - Roundabout banners can't have sponsorship logos on them
cf: Kristen Horpedahl
Rocky Mountain Burger Battle
6/27
Team Player
$25,000
Productions
• Looking to bring Denver Burger Battle to a new town.
• Open it up to Mountain community establishments with top 2 moving on to Denver Burger Battle.
• Position it during the week so as not to affect weekend business
• Q) Davis - Where do you see it happening? A) Looking at Vail Village, similar footprint to beer fest, a bit smaller.
Solaris would be first choice due to familiarity
• Q) Biszantz - Local chefs? A) We'd invite chefs from all mountain communities. That would drive room nights.
• Q) Biszantz - How does it work? A) We've worked with Shamrock in Denver, also talking with Sysco to help
restaurants out. If not able to help we'll help pay room night. We provide grills and coolers. Offer lots of public
relations.
• Q) Kundolf— Are the sponsors the same as Denver? Q) Some have expressed interest but haven't gone down
that road. We will reach out to Vail vendors first!
• Q) Rediker - In the mountains is there another burger battle? A) Used to be one in Durango. Used to be one at
Copper but no longer.
cf: Kristen Horpedahl
Vail Craft Beer Classic
6/13 — 6/16
Team Player
$68,000
Productions
• going into third year.
• Brewers association looking to jump on board
• trying to increase prestige
• hopefully bringing Jameson's onboard
• Add a qualifying contest to attend as a brewery potentially (probably not in year three)
• Q) Davis - What do you expect it to grow to this year? A) 500-1000 patrons
• Q) Biszantz - Open to changing the date? A) Yes, we'd like to push back one week. Don't want to compete with
Aspen and Frisco BBQ. Beneficial to patrons as well as sponsors.
• Q) Kundolf - You have big dreams and I appreciate it. In recap you mention everything that is going to happen,
on Thursday and Friday. I don't see any music? A) We dialed it down to be within the 'toast of Vail". We agree
that it was loud. We want to be good neighbors. Also looking to add experiential opportunities and they all sell
out.
• Q) Wadey — Is beer a part of it? A) Yes, all-inclusive ticket for food beer and spirits. Two votes, industry pros and
patrons. Q) What time of day? A) Probably a 5-9pm type of event. But flexible.
cf: Brian Hall
Vail Family Fun Fest
6/22 — 8/3
$21,000
November 6, 2018 - Page 436 c
• Wanting to work harder by communicating better with the hotels. Large staffs make it tricky but want to do
early season orientations so they would have info and recognize us.
• Q) Kundolf - Funfest on Sundays? A) It is on Saturdays.
• Q) Kundolf - Also stated that if you don't get funded it won't happen? Have costs gone up? A) Asking 21k for
summer and 30k for winter. I also need help from lodging partners. We need a critical mass to do it well and
make a justifiable return.
cf: Brian Hall
Family Apre Ski at Lionshead-Vail
12/22 — 3/30
$30,000
• Similar to summer but different because of environment. Done for many years at beaver creek.
• Q) Wadey - Pretty much a winter version? Yes, a little more theatrical and utilizing the winter elements. Similar
'slow down and enjoy' mentality. We become photo ops for kids. Connection between mountain and hotel.
• Q) Davis - It's not meltdown time? A) No, it helps with meltdown time.
• Q) Vlaar - Dates are al when we are pretty busy? A) Yes, I want to do 16 but chose 8 to start and want to help
with the overwhelming nature and take some stress off the instructors, etc.
• Q) Davis - Would you consider doing a smaller one? A) Yes, I'd consider anything. I need the hotels support too!
• Q) Valenti - Is it about 4k per event? A) Close, some things would carry over. Within 15% of that.
• Q) Biszantz - Is charging photo ops etc. a possibility? A) It isn't worth nickel and diming and the experience is
more valuable than the monetary valuable. Don't want to become Disney World. Think it is of value to keep free
and say its courtesy of TOV.
cf: Beth Pappas
Vail Whitewater Race Series
5/7 — 6/4
Vail Rec District
$7,000
• Asking of 1K less than last year because we can continue to use pinnies for years to come.
• Looking to build on momentum. Up 28% participants. Evenly split 50-50 local and out of town. 3 years ago, it
was 94% local.
• Comment from Kundolf - All I know is from the first time they came to us it was 6 people standing there and
now it is an event!
cf: Sarah Franke
GoPro Mountain Games
6/6-6/9
Vail Valley
$85,000
Foundation
• Working on activation to smooth transition between Lionshead and Vail Village. Art gallery walk?
• Want it to be more than just athletics. Art and music
• Working on improving partnerships with town and vendors
• Comment from Kundolf - Reminder on tents and t -shirts
• Q) Davis - Anything new and exciting? A) Changing slack line that will add wow factor. A highline factor. Looking
at adding a new bike event utilizing lower areas of mountain that would add spectator factor. Dogtown- build
out that venue, add a live -stream to it. Add number of music acts and bring in some bigger bands.
• Q) Davis - Contract with Gopro? A) It is currently signed to go through this next year (2019).
• Q) Gordon - Any indication they are looking to get out? A) No, they love it and think it adds to their demographic
and value the most.
• Q) Biszantz - Did anything ever happen with SUP event moving to Avon? A) We had looked at it but from
spectator standpoint we probably won't do it unless water levels dictate.
November 6, 2018 - Page 437 c
• Comment - Once details get locked in we'll share with town and are ahead of schedule from previous years.
cf: Leon Fell47`"
Annual King of the Mountain
6/14— 6/16
$15,000
Volleyball Tournament
• Creating better communication with Social Media and Bracket Buster app to help teams know when they are
playing etc.
• Bringing in additional staff to help with parking
• WOW factor - Casey Jennings coming (Kerri Walsh's husband) to see how and what we do. Will also bring in
some of his guys to teach junior clinics that will bolster registration.
• Q) Biszantz - I'm wondering, it's been at $15K then last year it went to $7500 and now back to $15K. A) Last year
CSE dropped by half. Hoping to return to $15k to help operational costs and pay for the bracket system. Frees
up more dollars from our budget to offer prize money.
cf: Mark Foster
Vail Lacrosse Tournament
6/17 — 6/19
$10,000
• Entering 25th year. 3 -day international tournament 2300 participants plus increase spectatorship(10K)
• 96% spend the night. 76% come just because of the event.
• Getting more small businesses involved
• $3 mill eco to valley, 1.6 to Vail itself.
• Q) Gordon - Last year at $5k this year $10k ask. What does that fund? A) Last year we used on media marketing
but we didn't get to fund other marketing channels, social media, print. So, we really want to put marketing
team in better position. Also, would like to host event in center of town (possibly a concert)
• Q) Kundolf - Do you get any other funding? A) Yes. Avon provides in-kind trade but not financial.
• Comment from Rediker - the Eagle Vail field is operated by Vail Rec District.
Conversation ensued about lodging, website desirability of event, where dollars are spent.
cf: David Soran
Vail Lacrosse Shootout
6/29 — 7/7
$20,000
• 47th year. Brings best players from around the world. 8 -day event, 3300 attendees. Estimate 3.1 million in
revenue generated
• Social Media additions - trying to bring it into the 21st century. Target ads at demographics that don't
automatically sell out every year.
• Streamed events live last year, and brought in Lacrosse Talk Radio
• Davis - Q) Last year we funded 15 this year 20? We have to rent more fields, more rooms etc. Event costs go up.
Trying to expand and attract ore
• Rediker - Entrance Fee A) Varies from 1800-2400
• Gordon made a note that our budget has remained flat.
• Want to focus on branding, stay relevant
• Also started Vail Lacrosse Hall of Fame
November 6, 2018 - Page 438 0
cf: Ariel Rosenberg
Vail Summer Bluegrass Series
6/26 — 7/17
Lakeside Stride
$50,000
• Last year's event 3000 people over the course of 4 weeks. Estimate about 60-70% came specifically for the
event so about 50-200$ were spent per participant.
• 42% in bar sales increase over 2017 equal to $14K
• New to event, move out of Lionshead and over to Vail Village to not compete with third parties but open to
Lionshead if we can discuss property and location. Prefer to discuss with CSE and council rather than third
parties.
• Q) Davis - Where do you envision it? A) One of two places, either Solaris or Checkpoint Charlies. Don't want
location to be a detriment to event.
• Q) Cost of a tent? A) Working closely with tent company and building relationships and may bring out of Denver
or summit county.
• Q) If we said no, we want to keep in Lionshead? A) It's a tough conversation, been very reliant on the town. If it
is going to continue there isn't the need for a third -party producer.
• Q) Understand that moving would help your income potential. You do realize that there is a fee to be in Solaris?
Some other hoops to jump through as well. Earnest: no tent on gore Creek Drive.
A) Tent has been an insurance plan but not necessary with the proper content. Always a risk.
• Q) Kundolf - Lionshead is activation for that entire village? Wadey - yes. Q) If you did move to Vail Village could
you assist a group to play at a lunch hour at Lionshead. A) It would be my absolute pleasure to do that.
cf: Chris Harguth
PBR West Championships
7/18 — 7/21
$12,500
• Expanding age group to include up to 16 -year-old teams to help compete with Steamboat tournament
• Hoping to grow and bring additional out of state teams (UT, MT WY AZ) and we see those teams stay for a full
week, not just the three-day tournament.
• Only utilizing Vail proper hotels as 'Host Hotels' moving forward
• Q) Rediker - Asked for clarification on fields. A) Battle Mountain, Fairgrounds. Eagle Vail. May have to move to
Gypsum HS also.
• Q) Kundolf - Eagle sponsor, are they financial? A) Yes, they kick in about $2k covering cost of fields. Vail Valley
partners were previously helping cover cost of fields but no longer
• Q) Davis -How many teams last year? A)35 in 2018, 42 in 2017, down due to Triple Crown Tournament in
steamboat
cf: Dan Cramer
Kick It 3v3 Soccer World Championships
7/26 — 7/28
$40,000
• Signed a 3 -year deal with FC Schalke an international club from Germany
• Brought on marketing firm
• Q) from presenter - Are our dates good dates or could we move back to first week in August? A) Joel from Rec
District would need to confirm-
• Q) From presenter - Can we provide marketing materials from TOV to distribute at all events? A) Earnest - yes,
we can get you something
• Q) Gordon - You do 60 tournaments? A) Anticipate 65-75 in 2019 Q) Is our model similar to those 60+ markets?
A) Typically, what we see is at local level we produce internally, at regional level, like Vail, we see greater
support from those cities. Those book greater hotel rooms etc. Q) Did Disney pay you? A) Yes. But unique
relationship. They charged gate receipts to spectators, not a model 3v3 wants.
• Kick it World Series Potential
November 6, 2018 - Page 439 0
• Q) Davis - Is Vail the best venue for World Series? A) I can't say no and I'd say yes, it is very iconic and easily
accessible and people love coming to Colorado. We also live here and can put resources behind it.
• Q) Wadey How many teams? A) 134 Q) Next year? aggressive estimate 200+ Can we get our logo on jersey? Yes,
that is doable
• Q) Kundolf what was it at in 2017 A) 151
cf: Chris Huntington
Vail Yeti Hockey Club
1/1-12/31
$15,000
• 3 sold out games last year. Increased from 19 to 27 home games at Dobson for 2019
• Teams from around country will be hosting as well as the New Zealand Ice Blacks will be here for 10 days
training and playing the yeti 3-4 times.
• Offers college grads opportunities to continue to play and contribute to our community
• Increasing radio advertising and hired new promotions manager
• More we can do the better the ROI for the town. Without funding all would be reduced thus reducing impact so
hopeful we can continue to grow in all facets
• Q) Wadey - On overall budget it's just a bar graph, can you please email Earnest more specifics? A) Yes, will
email.
• Q) Wadey Are NZ staying in town? AO Yes, Vail International Condos April 8 -19th. Moving forward would like to
host international tournament after ski resort closes
• Q) Biszantz - More locations for beer and food sales A) Yes, we added three more locations at end of last year.
• Q) Wadey - Are more Family nights an option - A) Dobson schedule dependent but yes. Also want to do more
promotions during games etc.
cf: Helene Mattison
Kids Adventure Games
8/7 — 8/11
r
$40,000
- families love event but looking for backups
- Trying to fix issues to allow competitiveness in fair fashion (add a competitive wave)
- Hope to achieve a national championship by 2020
- improve course, bigger better.
Sponsors - don't like being at Solaris. Not reaching their demographic and participants of event
Q) Kundolf - To move it from Vail Village to Lionshead would be easier? A) Yes. That are the pro. Cons would be the
course, would lose that gondola ride.
Q) Percentage of Eagle county? A) 37%, 50 instate, remaining out of state
Q)2020 big event how many other communities do this? A) Nobody does what we are doing. We travel to 10 races
across the US. Q) National Sponsors? A) LL Bean, Hydro Flask, Kellogg's Bar.
Q) Biszantz - Why aren't you at Mountain Expo plaza all 4 days? A) We tried to bring in a village area. At the time we had
bikes staged there but we've moved bikes out of Gold Peak so now there is room. Some Vail Resorts questions.
cf: Helene Mattison
GenZ GameZ (working title)
5/27 — 5/28
$20,000
November 6, 2018 - Page 440 0
• Gen Z 14 -18 -year olds. how to bring them to town.
• Medieval Games: teams of 12 -dueling stations - bragging rights and fun.
• Very fun and visual and athletic
• Group setting offers a comfort level for teenagers
• Proven concept
• Q) Davis - Not sure I completely understand that age group participating in combat style games? A) This is a
sporting event. Gen Z reports are out about how they see themselves including larger groups where they can
hide behind teammates. Would have to compete and win to advance to next level. Our least competitive group
is the 14 y/o. Looking for something that appeals to those who are opting out.
• Kundolf and Rediker- Dates may be an issue with school still going on. Helene is open
cf: Erinn Hoban
Vail Automotive Classic
9/5-9/8
$7,000
• Want help to reach locals better
• Thursday event at Pepe's. Drew 47 registrants, none were locals.
• Q) Davis - Do you feel there is brand confusion between you and the Grand? A) Drivers know the Grand so no.
Spectators don't really care, they just look at the cars. Q) How do we grow our event to be comparable to
Pebble Beach A) Took losing Wheels and Wings so now we can refocus, redirect our mission to being a car show.
Refocus and align with mission statement of TOV.
• It's going to be hard to grow event because we already max out space. Need to brainstorm more space and
open to ideas and help from Vail.
cf: Mike McCormack
Vail Outlier Offroad Festival
9/27-9/29
$35,000
• Drawing more from front range. as event continues and we want to expand to neighboring states AZ. UT.
• Youthful, vibrant unique event
• World Cup event is within the realm in the next few years if that is path we'd like to go down.
• Q) Davis - Think we are all interested in world stages, what would you need? A) Wouldn't need much more to do
a UCI event in 2020. Need to display operational acumen more so than dollars and cents. Q) If funding remained
the same would we see similar growth in event excellence? A) We have a neat plan in the "mind cloud".
• Q) Davis - What does event look like 30% better? A) Better and more vendors. better purses attracting better
riders.
• 2018 purse was$ 5k Hoping for $10-15K in 2019. Although not a primary focus.
• Strider Races....ran out of time.
cf: Cathy Ethington
Roundup River Ranch Superhero Ski Day
3/9
Roundup River
$4,000
Ranch
• Benefit to vail is through hospitality partnerships currently being worked on.
• Q)Davis Could this be an EE event? (Discussed later)
• Q) Kundolf What do the money's go to? A) Funding the actual event
• Q) Biszantz - Does Vail resorts offer in kind trade? A) Currently working on that but it will be in Vail.
• Q) Davis - How many years? A) Third Q) Attendance A) Year One - 200, Year Two - 250, Year Three goal 350
which is equivalent to our $50k goal in fundraising
November 6, 2018 - Page 441 c
cf: Kerri Thelen
Vail Valley Soccer Cup
10/4 — 10/6
$20,000
• 2700 athletes, 10000 visitors.
• Increase ask from last year because we have a waitlist of over 50 teams and want to expand. Biggest hindrance
is referees. We currently pay for room nights for refs.
• Rediker - If it grows are we maxed out of fields? A) There is a field we can still use and we can use fields in Avon
but we fill beds using Room Rosters App. We do as much as possible to keep everything in Vail.
• Q) Kundolf - With increase funding, would it help benefit training referees? A) Yes, we would try and help train
local referees as well as offset some of the lodging costs.
• Q) Rediker - The weekend you have it, is that flexible? A) No. There are no league games that weekend allowing
us to host tournament.
cf: Joulles Wright
Wild Rumpus Vail
3/23
$60,000
Dollars would go to influencers, marketing, outreach.
Q) Rediker - What drew you to Vail from Athens GA? A) It happened organically out of conversation that Vail needed a
new event. Lots of potential to promote it and make it awesome.
Q) Pretty big ask. If we weren't able to give full amount what would that look like? A) Copied budget from Athens events
and moved over, haven't had opportunity to really dig in and look at hard costs. So yes, it could still happen.
Q) Kundolf - 60K is a lot for a one -day event. As of now no sponsors, would that change? A) Absolutely, just getting here
and getting into it. Q) Are you an event producer? A) I'm in music and film.
Q) Davis - How much does Athens make it sponsorship? A) Not sure but believe it is around $30K
Comment from Rediker: My brother lives in Athens and says it is a big thing. And at a time when Athens is normally
quiet. Grown into a three-day event.
Comment from Kundolf: Be prepared, many loopholes, deadlines etc. A) Confident that we'll work well and get it done.
cf: Austin Gavlak
Apres Vu
2/1— %3
$100,000
• Changing name to 'Full Send' if we are able to partner with marketing team (Jerry of Day and utilize their social
media).
• Either ticketed or free depending on level of funding.
• Vail Resorts open to utilizing space. Also spoken with lodging partners.
• Flexible on dates and may be interested in moving back to march.
• Lyft as a potential sponsor. Also spoken with New Belgium. Roosa?
• Q) Kundolf - What are your March dates? A) Mid to late march but flexible
• Q) Rediker - Concert in ford park would be in parking lot? A) Correct. Ticketed vs. non -ticketed is major issue.
Could do a combination of lower priced tickets with some funding.
• Q) Kundolf -See Biszantz, she's a millennial, and you see me, what concert would we go to together and both
enjoy? A) Boombox, Kamasi Washington, St Paul and Broken Bones
• Q) Davis Talk to Vail resorts about ski racing? A) Yes, confident that they can do it.
• Q) If you rebrand it when would you know? A) Wanted to see how this meeting went first. Whether Jerry of the
Day was on board would be ultimate deciding factor and his marketing channels would be huge!!!! And far
November 6, 2018 - Page 442 c
reaching!!
• Q) Rediker - $100k is biggest ask. If we got you some money can the event still happen? A) Yes, already modified
it down to $80K. It would reduce the quality of entertainment level and increase risk but we could still pull it off.
May result in higher ticket prices for different packages etc. We will have to generate revenue somewhere.
• Q) Davis - As an unproven event producer in Vail if we funded a much smaller amount to allow you a chance to
prove yourself would you be interested? A) Open to the idea but would have to look at budget and my partner
has a long track record of producing events in Vail. (Alex)
cf: Corinne Hara
Vail Film Festival
8/15-8/18
$65,000
• Survived 2 years w/o but stronger together and hope to partner again with CSE
• Comment from Kundolf - My issues are this. There is no buzz, I didn't know event happened and I don't know
about celebrities.
• A) Working on our marketing platform to address.
• Q) Gordon - for 15 years we were told we couldn't move the dates and now we can? A) The thought was that
the filmmakers were the draw and moving it to August would allow them to attend. Also, being outdoors would
offer more sponsorships.
• Q) Kundolf - Initially surrounded skiing etc. A) In actuality film makers aren't really athletes. We want to focus
on them and willing to work with town to figure out what works the best.
• Q) Gordon - I felt that the last 2 years were stronger than previous years and the overall feel of it. Coming in at
an additional $65k makes me feel slightly uncomfortable. If we could find some number in between would you
be able to improve? A) Absolutely. Our goals are on marketing and bring in better celebrities
• Q) Valenti — Is date is somewhat flexible? A) Yes. Q) May? A) Cannes and Tribeca happen. Want to do something
outside so August- September would be preference.
cf: Denise Change
$20.19 Vail -Beaver Creek Restaurant
9/27 —10/6
$17,000
Week
• Q) Would it be cancelled if not enough funded? A) Vail and Beaver Creek each kicked in $7500k and helped with
marketing which allowed us to move forward in 2018.
• Q) Will Beaver Creek match? A) We believe the answer is yes.
cf: Laurie Asmussen
Vail Arts Festival
6/21— 6/23
$8,000
• Ask for same amount as last year. We will work with what you give us and trying to change, grow and make it
better.
• Q) Kundolf—Are sponsors from the Cherry Creek Arts Festival? A) No, we partnered with event producers and
talking to some of the sponsors of their event.
• Rediker and Gordon both commented on raising the bar and the positive comments they heard in the
community.
• Kundolf - agreed, and feel the level of artistry was much better.
• Q) Rediker - A possibility to work with Alpine Arts on one of the Vail art events and incorporate it? A) Yes, we
have worked with them and continuing the conversation.
cf: James Dieghan
Gourmet on Gore
8/30-9/2
Highline
$80,000
November 6, 2018 - Page 443 0
• want to see more diversity. want to offer more options to allow people to 'hang out in Vail'. Just some of the
things we want to do but always dependent on funding. These are the things that will be affected by lower level
of funding.
• Q) Biszantz - Do we really need two food festivals in the same month? What is the differentiator? Not ticketed,
pay as you go. Our event is easily approachable on the fly and can be as simple as buying a glass of wine. More
accessible. How many restaurants? A)18 on Saturday and Sunday. Q) How's Monday? A) It's great, more local
and becoming more popular. Only day we have live music. Friday night tasting tour also growing.
• Q) Gordon - Familiar with Vail. Want to make sure you know our budget has remained flat? And you've
increased yours all 2-3 years we've had flat budget. A) We always want to revisit and find ways to improve and
all events are driven by budget. Point taken please know that our hope is always to make changes that will
affect the consumer and the guest experience.
Cf: James Dieghan
Vail Oktoberfest
9/6-9/15
Highline
$85,000
• One of our biggest years with near records on Saturdays in both villages.
• Truly designed as a destination overnight event.
• Demographic is when a 20 something sits with an 80 -year-old drinking beer.
• Two very different weekends.
• Talent cost is going up and just now getting some pushback for pay increases to keep the authenticity. We want
more tables more beer tents.
• Increasing staffing and security with a 10hr drinking event.
• Q) Gordon - What would you think about just Lionshead? A) If either of the two were down in attendance then
we would consider that but I don't know how you can take it away when there is a need for it. People are
coming in and spending money. I think it would be disappointing getting rid of one of the two considering how
successful they both are.
• Comment from Davis - I'd love to see the data from RRC on who's coming and why.
• Q) Wadey - From feedback I've been hearing. Heard demographic isn't correct, it's just people that want to drink
beer. What's the cop's perception? Earnest - now it seems to be a positive event with the right demo and no
issues from PD. No incidents requiring attention. We've also ended it a little bit earlier to keep from creating any
potential noise issue.
Cf: James Dieghan
Vail America Days
7/4
Highline
$80,000
• No theme of yet but send ideas.
• Full gamut of demographics from young to old.
• Want to make it more green. Will require more Marketing.
• We pay fees for certain performers participating in the parade and would like to enhance the parade with more
locals and more paid performers
• Safety!!! Huge concern and focus for continued improvement.
• Kundolf- Most creative parade we've had.
• Q) Biszantz - Still looking at alternative fireworks? A) Drones or lasers but unique challenge is that fireworks can
be seen from everywhere, drone shows would limit the viewing corridor. Trying to find solutions to make it work
without a central point. Short answer - yes but....we still want to it be accessible.
• Q) Biszantz - Fireworks are from a separate budget? A) Yes. Fireworks/ drone not a part of funding.
• Q) Kundolf - Insurance premiums going down? A) Yes, but only a few hundred dollars
Total CRC Funding
$1,265,000
Requested:
November 6, 2018 - Page 444 0
November 6, 2018 - Page 445 0
TOWN OF VAIL
Commission on
Special Events
COMMISSION ON SPECIAL EVENTS MEETING
Antlers at Vail, Lionshead
Wednesday, October 17, 2018 @ 7:30am
AGENDA:
Meeting materials can be accessed after Monday, October 15 at the following link:
http://bit.ly/2IYsZAd
CSE Members Present:
TOV Staff Present:
Others Present:
Alison Wadey
Mark Gordon
Rayla Kundolf
Marco Valenti
Samantha Biszantz
Kim Newbury Rediker
Barry Davis
Ernest Saeger, Special Events Coordinator
Mia Vlaar, Economic Development Director
Matt Miano, Economic Development Coordinator
Joel Rabinowitz, Vail Rec District
Angela Mueller, REN Event Productions
Jason Balera, Say No More Promotions
CSE Chair, Barry Davis, called the meeting to order at 7:32am.
Administrative Items
Approval of the Minutes of the CSE Meeting on October 3, 2018
Motion to approve the minutes of the CSE Special Meeting on October 10, 2018 as
presented.
M/S/P: Kundolf/Valenti/Unanimous. The motion passed 7-0
1. @ 7:30am: Administrative Items (10 minutes)
a. Approval of the Minutes of the CSE Special Meeting on October 10, 2018
b. Final 2019 CSE Budget
c. CSE Deadlines & Meeting Reminders:
• November 6: Presentation to Council of 2019 funding decisions — Time TBD
• November 7: Regular CSE Meeting — 8:30am
• November 13: CSE 2019 Allocations to be presented to VEAC- 8:00am
• November 15: CSE 2019 Allocations to be presented to VLMDAC — 8:30am
• December 17: Last day for Council call-up for funding decisions
• Application Deadlines and Interview Dates for CSE applicants:
o Interviews at Town Council Work Session on Tuesday, December 4.
November 6, 2018 - Page 446 0
o Deadline for letters of interest due to the Assistant Town Manager, Patty
McKenny, by Wednesday, November 28.
o CSE members whose terms expire on December 31, 2018 are Barry Davis,
Mark Gordon, Alison Wadey, & Marco Valenti
2. @ 7:40am-4:OOpm: Discussion 2019 Funding Allocations(8 hours 20 minutes)
• CSE members to review criteria scores and finalize funding allocations for 2019 Cultural,
Community and Recreational (CRC) events and Education/Enrichment (EE) program
applications.
3. @ 4:40pm: New Business and Community Input (10 minutes)
Adjournment @ 4:40pm
Next CSE Meeting:
Wednesday, November 7, 2018 @ 8:30am
Vail Town Council Chambers
November 6, 2018 - Page 447 0
CSE 2018 RFP Funding Discussion
Antlers at Vail, Condominiums and Conference Center - Lionshead; October 17, 2018 7:30 a.m. — 4:30 p.m.
EDUCATION/ENRICHMENT (EE):
cf: Lauren Merrill
Community Art Events
Jan 1 -Dec 31
Alpine Arts
Center
$15,000
• Davis says it looks like we are around the hoop.
• Newbury Rediker asked why people were in the 60's net promoter score
• Biszantz — Marketing doesn't seem to have very far reach, doesn't project the Vail Brand
• Davis — I funded them low comparing to the rest of the category and where we get the best bang for the buck
• Kundolf — Great for families, I hear things in the gallery and it offers a great level of expertise
• Gordon — Average is $12,500 let's stay there?
• 4 agree and move on.
cf: Michelle Stecher
Eagle River Valley Prevention and Family
Jan 1 -Dec 31
Eagle River Youth
$5,000
& Carol Johnson
Education
Coalition
• Kundolf- I was totally impressed and I'm a big advocate for this. Glad to see this.
• Newbury Rediker — I'm not impressed with how they do events and the organization, I don't think they do a very
good job.
• Gordon — I heard events were well attended this past year and it served the community well. But they did that
with out us so I don't know that they need us which is why I funded low at $2,000
• Wadey — Realistically are they going to host events here in Vail?
• 4 nods to pencil in $2500
cf: Lindsay Humphries
Vail Veterans Program Winter Family
1/13, 3/8
Vail Veterans
$20,000
Program & Winter Mountain Adventure
Program
• Kundolf believes it's a great program because she's seen the folks in town, the interaction is amazing and they
continue to come back, one of the best programs we fund
• Wadey- figured they get a lot of support from other areas that other events don't have access to, time to start
to ween them
• Gordon — I gave nobody a raise because our budget was flat, if I gave same as last year then it was huge vote of
confidence
• Kundolf I can go to $18,000.
• Valent- I think it should be funded fully. I've adjusted my stance over years and compared to what we give other
groups in this category.
Cf: Alan Himelfarb
Heart & Sole!
7/16
Starting Hearts
$7,000
• Wadey— I loved this more than their event, it fits in with our brand and it is different.
• Gordon — I think this can grow very much. I also think it is educational
• Kundolf- I think he does a good job with it.
• Earnest — Colorado Classic will most likely be back on that weekend.
• Alan is restricted because of Vail Recreation District
• Discussion on doing it on a Sunday
• 4 voices at $7,000 -agreed
November 6, 2018 - Page 448 0
cf: Alan Himelfarb
7`" Annual All You Need is Heart with
Susan Ford
2/1
Starting Hearts
$25,000
• Didn't score well
• Wadey: I think Alan does a good job and I wanted to support him and get our name on it.
• Gordon — But it's a party, one night for 60 people?? It offers no lasting benefits to town.
• Biszantz — I just drew a hard line in sand. It is a one day party and we are not here to fund charity galas.
• Four nods at zero — yes.
cf: Amy Kemp
CampSight: An Innovation + Marketing
4/10-4/12
CampSight
$15,000
Unconference
• Kundolf — I love this event! Ran by my millennial staff and they love it also
• Gordon — I loved it and thought it was awesome.
• Earnest — Went in Breckenridge — It was great. Presenters were from Big Brands, I thought it was really
interesting and cool.
• Gordon — We'd get attendees as well as presenters staying in Vail.
• Davis - Penciling in at 10K
• Biszantz requested that she would like to see it in spring ( Wed -Fri last week of season)
• Wadey just wants to see it during the week regardless of time of year
• Newbury Rediker mentioned that with Spring Back being that weekend in April would help the draw
cf: Amy Lewis
Project Funway
2/8
Efec
$10,000
• Wadey and Biszantz - Same feeling as Heart event.
• Gordon — I disagree. It's been growing, involves many local students for a few months leading up to it, it has a
great message of economic sustainability. It hits all the buttons that we are always asking for, and it is a great
event. I'm evaluating the event itself not the charity that is putting it on.
• Wadey raised questions that the event producer doesn't support all schools in the whole valley.
• Questioned the promoters claim on return on investment
• Wadey — I was more impressed this year than I was last year. This actually feels like an event but I don't know
how educational it is.
• Mia- It has grown into a pretty significant event.
• Davis — suggesting at $4500? 4 nods
• Note: They asked for days at Dobson for council
cf: Colleen Davis
Community and Destination
5/1— 9/30
Vail Centre
$55,000
Programmatic Support
• Kundolf doesn't think it is the strongest in the Education/ Enrichment category.
• Gordon — I was highest on it. Huge impact on our community and no one else is offering anything like it. Only
one bringing in college courses focused on leadership which is a big topic of discussion. This is the only place
that helps to do that!! That's why I supported them at $40,000 but would come down a little.
• Wadey asked if anyone has heard that they are going under? Nobody was sure.
• Saeger- They didn't abuse their in-kind donations and they offer Town of Vail employees free access to classes.
They are asking for 19k in in-kind value(Grandview and Donavan days) We ask for $19,000 in registration to
classes
• Kundolf—They came in very hot but they need to rebuild.
• Davis — If we are going to invest we need to invest. But if they are going to die then we should cut their funding
completely. If we give them half then they'll be in trouble and won't be able to put on quality programming.
• Biszantz — I funded based on the programming they presented to us.
• Wadey — My issue with funding the destination program is I don't think they get the attendance that the
November 6, 2018 - Page 449 0
community programs get. And they are charging very high rates for those destination programs.
• Vlaar commented that their pricing is something that they want to look at. They are trying to 'right size' it.
• Wadey- I know the non-profit events sell out every year.
• Numbers discussed — 4 nods at $30,000? Kundolf is strongly against $30,000 wants to say at $25,000.
cf: Kris Sabel
Vail Symposium Winter Season
12/6-4/18
Vail Symposium
$45,000
• Kundolf: they have a need; it's a great event and an incredible program. With new sheriff in town it will be
better marketed and it can rival Bravo
• Newbury Rediker — questioned the van stating it was an operational expense.
• Gordon- took them down $10,000 because the scrutiny of council the last time. Their logic doesn't think
symposium hits where we want it to hit
• Discussion on who shows up. Gordon thought it was Cordillera home owners but Newbury Rediker says the
events she has been to were across the board, people from Eagle, Gypsum, Eagle/Vail, Frisco
• Kundolf: the offerings are improving
• Wadey: I think they can do it for $30,000
• Biszantz- He kept discussing their fundraising and how great they are doing. One person donated $75,000.
• Newbury Rediker — He is very aggressive about getting sponsorships.
• Davis — I think they are the strongest horse in the field(iconic Vail brand) but I'm hearing 4 voices in the $30,000
range.
• Kundolf — I will come down to $35,000
• Gordon- I'll go up to $35,000
• Saeger — His in kind request has gone up. Asked for Donavan Room due to increased attendance
($45,000 total)
• Newbury Rediker — However we fund it, we need to ask next year specifically, what events and where
were they held? More and more he may go down valley due to size of events
• Saeger — My best guess is Donavon will be 10 days and 5 at Grandview (Monday -Thursday). He can
reserve on weekend but would need to pay.
• Kundolf- Usually 2nd homeowners bring guests with them from out of state. People who stay at the
hotels already know about it. It's a world class event.
• Davis and Kundolf— suggesting $35,000- Newbury Rediker and Gordon agree
cf: Bob Bandoni
Global Solutions Forum
10/16 —10/18
Shoulder to
$15,000
Shoulder
• Newbury Rediker — We've asked them year after year can you work on public school kids specifically Vail kids
and they really don't reach out to the schools. If you go to one of there events it is very specific to their partner
schools Vail Mountain School, Vail Christian, Trent (Denver)
• Gordon — I have a hard time believing that he would have issues if he reached out to specific schools and he just
hasn't done that.
• Wadey — agrees, he's reaching out to superintendent instead of schools
• Valenti — Little problematic that direction was confused and my funding thought was to draw public school kids
• Wadey loves concept but...he needs to go to each school and reach out.
• Kundolf — agrees that public schools need to be involved. I like the subject matter.
• Davis suggesting we hover around $5k. 4 nods at 5.
November 6, 2018 - Page 450 0
cf: Nanette Kuich
Betty Ford Alpine Gardens Programming
11/27 —11/2
Betty Ford Alpine
Gardens
$30,000
• Secret Life of Roots
• Valenti — creating legacy and will go to council for funding in future
• Davis agrees it is one of the best in the category — suggesting $20,000
• Do we have 4 at $20,000? Yes
cf: Liz Campbell
Travelogues at the Museum
12/20 — 4/1
Colorado Ski
$40,000
Museum
• Kundolf — Warren Miller exhibited for the year would be great and that's why I funded. Everything else I didn't
know what was going on.
• Davis — I wasn't sure what was going on
• Valenti — I can come down but saw a terrific investment
• Biszantz — Anything that draws people in is a win. I don't know anyone that has been there.
• Gordon asked what in-kind trade was? Do they pay rent? Ernest: No.
• First year event, thinking $5,000 may be appropriate — 4 nods, agreed.
• Gordon —This is last year they are coming to us because they are going to council for in-kind so moving forward
this is last time they are coming to us, we think.
Total EE Funding
$315,000
Requested:
CULTURAL/RECREATIONAL/COMMUNITY
(CRC)
cf: Jeff Wiles
10t" Mountain Parade
1/3-2/21
Vail Resorts
$40,000
• Davis — Let's try 3
• Wadey - agreed,
events, they can fund more events if they want to.
how much is Vail Resorts putting into it?
• Kundolf — 2 events in January and 2 events in February are a great idea.
• Biszantz — They can do what they want in January and February and hopefully take over New Years Eve in the
future. I think also that in the winter we lack the "This is so cool" factor that people can stumble upon. This
brings back something for families to do after skiing.
• Kundolf — Agree with Biszantz but want to do on a trial basis.
• Wadey— I would like to have a transparent discussion about how much Vail Resorts is contributing.
• Saeger: The Commission on Special Events is being asked for 60% of the overall budget according to what was
presented.
November 6, 2018 - Page 451 0
• $24,000. Kundolf Wadey and Newbury Rediker and Davis.
cf: Euginnia Seyferth
The Steadman Clinic Vail Cup
1/13 — 3/24
Ski and Snowboard
$6,000
Club Vail
• Valenti — If they can commit to having collateral in lodges to promote the destination guest participation then
I'm interested.
• Davis —This is the center of the target for us, kid's families, skiing.
• $3000
cf: Eddie Shipstad
Vail Skating Festival
12/13 —12/15
Vail Skating
$25,000
Festival
• Kundolf and Davis will be competing this year and funded high because people seem to eat up ice skating and
would offer great return on investment
• Newbury Rediker — We didn't fund last year so I thought I was doing good but was putting money elsewhere.
• Kundolf — Meadow Drive Association looked at holiday activation and ice skating was the greatest draw. People
will come.
• Saeger: Received one day at Dobson in kind $3000 for venue rental. Also have hard cost for Arabella and Solaris.
• Vlaar: Model for Snow Days is very targeted and this event will fit into that secondary group of guests that may
not want to go to the concerts.
• 4 at $20,000.
cf: Trista Sutter
Vail Sportsmanship Tournament
11/1— 11/17
Vail Mountaineers
$10,000
Hockey Club
• Penciled in at $10,000, no discussion
cf: Trista Sutter
Pucks, Pars and Poker
9/13 — 9/15
Vail Mountaineers
$5,000
Hockey Club
• Davis — I support the club and this is a fund raiser for their club
• Wadey—They bring legit Avalanche players to town. We've stolen the event Steamboat and Aspen who want
the event back.
• Newbury Rediker — It's not just a one night thing, they sold me on it when they were here.
• $3000
cf: Sven Bean
Legacy Fighting Alliance
5/3
Legacy Fighting
$22,500
Alliance
November 6, 2018 - Page 452 c
• Valenti — I attended the event, I thought crowd was light and not sure if attendees stayed in Vail itself? Also
cognizant of some blow back from people in town. Not sure if it is the Vail brand? But I also see potential for
upside.
• Biszantz — I didn't get to attend but agree with Valenti and some of our newer events would have a better
chance to reach more people.
• Davis — I funded it but I think we're either in our out. Fully funded or don't. I do see it as a very need calendar
time but understand it may not be Vail Brand.
• Wadey- food for thought — need times because the customer doesn't come during those times. If we want to
draw people we need to be flexible with the demographic draw then.
• Gordon — We gave them the absolute worst weekend on the calendar and he still brought in a lot of people.
Some of the public blowback was offensive and racist and I won't give that credence. There were some valid
blowback issues but I also heard positive feedback from locals that loved it and brought their families out.
• Gordon — If we fund a new event we should give it a chance.
• Kundolf — I went more because I was down on the street. It was the busiest May 3 we've ever had in Vail. Also,
Access TV offered great optics. There are also martial arts studios throughout the valley and in Denver. This first
year event had more people than the first year Farmers Market.
• Discussion of different dates. Memorial Day? Dobson is closed but that discussion could be had.
• For now, should we fund on May 3rd?
• Vlaar: It is a well run event which is our focus.
• Council and Commission on Special Event members didn't feel it was off brand.
• $17500 funded on May 3? 4 nods.
cf: Craig Marshall
World Pro Ski Tour
1/31— 2/2
World Pro Ski Tour
$10,000
• Biszantz — Seemed like a Vail event.
• Davis — Is it a need time? Ernest: It is right at the end of a busy time and beginning of a need time.
• Gordon — Did he have an event last year?
• Kundolf — He didn't offer any pro skier personalities as confirmed to be attending.
• Davis — People don't come to watch this.
• 4 nods at zero. Show us some successes in other Markets and bring to us.
cf: Angela Mueller
Kris Kringle Market
12/14 — 12/15
Ren Event
$5,000
Productions
• Kundolf — It doesn't work to the level of ambience we'd want It's just business tents. It's just a winter farmers
Market with little festive atmosphere. It doesn't feel 'Christmassy". Looks like a flea Market.
• Valenti — I thought there was a commitment to bring European Flair which I find enticing.
• Biszantz — I feel like that time is up in the air and she was going to work at making it more European and bringing
that vibrancy is a good thing.
• Newbury Rediker & Gordon — funded based on budget and it is a nice ambient event that people stumble upon.
Gordon — If Santa is there then down Valley residents will come.
• Davis — Common ground at $4000. 4 agree. (Kundolf: It has to look like Christmas out there, decorations, etc.)
• Angela: We had evergreen boughs and lights on all the tents and we will do more moving forward.
cf: Angela Mueller
Taste of Vail Fall Wine and Food Classic
9/20-9/21
Ren Event
$35,000
Productions
November 6, 2018 - Page 453 0
• Davis — I'm the high one here and have the same feelings about the spring event. It ticks the most boxes for me.
• Kundolf — I kept it the same because we do have new events that I'd like to fund. I think she can get sponsors
and what not and it should remain where it is.
• Biszantz — My two scores were hand in hand. I think Fall event is good, she knows where she needs to improve,
and she can make those improvements and then see an increase in funding.
• Valenti — Spring event we expose more guests due to location and has more potential than this event has.
• Wadey- I believe in event and the timing of it. It is right on brand and brings the right clientele but we can only
give so much which is why I was thinking $25,000.
• Newbury Rediker— I was at $28,000 to see it grow but I would come down to 25,000.
• 4 nods at 25,000
• Discussion of September tax numbers and parking counts
cf: Angela Mueller
Vail Farmers Market Farm to Table Series
7/12 — 8/16
Ren Event
$14,000
Productions
• Wadey— I like it, cool event with great optics.
• Davis — Having worked it I see the excitement on attendees and it is unique
• Newbury Rediker— I gave it more on a flat budget because I think it is great.
• Gordon — Keep in mind, if we give increases someone will get zeroed out.
• Kundolf — I think dinner pricing can be a resistance. Also timing could change. Kept it the same due to flat
budget.
• Newbury Rediker pointed out that it is selling out so timing may not be an issue.
• $10,000 with 4 nods
cf: Angela Mueller
Vail Farmers Market & Art Show
6/16 —10/6
Ren Event
$45,000
Production
• Davis — all pretty close here, discussion?
• Wadey—we need money elsewhere. Farmers Market is awesome and is a mainstay and should be a little more
self sustainable.
• Gordon — If you look at dollar per attendee it is the most cost effective event we have.
• Kundolf — I just think we are going to have to stop at sometime.
• Davis — If we apply pressure to raise tent fees we may see a reduction to the quality of vendors.
• 4 nods at $35,000
cf: Angela Mueller
Taste of Vail Spring Wine & Food Classic
4/3 — 4/7
Ren Event
$58,000
Productions
• Kundolf discussed history of event with rose and the Lamb. They've got sponsors and donors and feel very
strongly with this event at $20,000 and just wanted to throw that out.
• Davis- I feel like we are supporting many people in the field and if we are going to bet on one food festival I think
this one best represents Vail and I think our dollars go further and it is well produced. I don't think an ala carte
funding model will serve us well.
• Newbury Rediker — Are we asked to fund the lamb or rose or are we asking for the whole event? I agree it is our
best food event.
• Davis — We can pencil a lower number in but if we can I'd like to get them more. $47500? 4 nods.
cf: Christine Albertson
Pink Vail
3/16
Vail Health
$10,000
November 6, 2018 - Page 454 0
• Numbers across the board.
• Kundolf — Wish they would get more national attention
• Newbury Rediker—They don't need our money, they do a great job, Vail Health doesn't need our money we can
support with in-kind.
• Kundolf thinks it can stand on its own two legs.
• Gordon — It is so iconic that it is important that we are involved on some level.
• 4 nods at $5000 (Biszantz would also suggest that they look at other avenues the town can help)
• Saeger did make note that most of this event takes place on Vail Mountain itself so town wouldn't necessarily
be able to help out in other ways( bus service, parking, but limited)
cf: Meg Sheehan
Ski for MS
2/23
Can Do MS
$5,000
• General consensus at $2000.
• Newbury Rediker — would like to see it at more. Good event, brings people to town.
• Gordon feels that if we drop funding we should let them know it was a function of budget not a lack of
confidence in the event.
• Valenti — I think they do a good job bringing people to town but the organization is self sustaining without us.
But listening to comments, I liken it to Heart and Soul which got $7000.
• Kundolf suggests that we pull $1500 from Eagle River Valley but group already feels that is really low
• Decided that we should find the money
• 4 nods at full funding 4,000
cf: Kristen Horpedahl
Rocky Mountain Burger Battle
6/27
Team Player
$25,000
Productions
• Kundolf — food and beer event sounds stable.
• Davis — Why can't we combine the burger and beer festival?
• Valenti — After year one the feedback was that it needed food. So this would fill that void.
• Biszantz — They want to do burger fest on Thursday. I like doing them together.
• Wadey — Let's pair them and they become bigger and better.
• Kundolf — Beer fest is a bit haphazard so I'm hopeful combining would help both
• Davis — Beer event needs more to it and is still in our incubation period of 3 years.
• Consensus that to 'go up' the two events should be combined. Will ask event producer
cf: Kristen Horpedahl
Vail Craft Beer Classic
6/13 — 6/16
Team Player
$68,000
Productions
• Combine with burger battle
• Appropriate funding for the two events together?
• What weekend would we like? June 20 -June 23.
• Funding settled on combined event at $70,000.
cf: Brian Hall
Vail Family Fun Fest
6/22-8/3
$21,000
• Davis- Comfortable funding at last years amount of $15000
• 4 agree to remain flat.
November 6, 2018 - Page 455 c
cf: Brian Hall
Family Apre Ski at Lionshead-Vail
12/22 — 3/30
$30,000
• Davis — Kundolf got me excited about this event after the pitch and I'd like to see a couple of these.
• Kundolf — Brian Hall is the real deal, passionate, invested and on top of his game. This will have a magical feeling
for the kids in Vail
• Wadey— I know how great it is in the summer and so I'm willing to see how he does in winter.
• Kundolf — I'd like to see $15000 to help him get this off the ground.
• Biszantz Valenti Wadey and Kundolf agree at $15000.
cf: Beth Pappas
Vail Whitewater Race Series
5/7 — 6/4
Vail Rec District
$7,000
• $7000
cf: Sarah Franke
GoPro Mountain Games
6/6 — 6/9
Vail Valley
$85,000
Foundation
• Wadey— $85,000 is a lot of money, it's a big event, and it is happening so scaling back to $70,000 seems
reasonable. It's a tough year on our budget so let's be smart now.
• Gordon — I used to agree with Wadey but I feel they've done exactly what we've asked them to do. They have
become partners with town. I also think it is the right event at the right time, so we should give them what we
ask for.
• Wadey questioned the difference between want and need. Believes event will still do great at $70,000
• Kundolf went over some previous funding with Vail Valley Foundation and decided to take off $5,000 from this
event.
• Davis — 4 nods at $80,000? Agreed for now.
cf: Leon Fell47th
Annual King of the Mountain
6/14 — 6/16
$15,000
Volleyball Tournament
• Biszantz — significantly cut him last year and he still made it work.
• Rabinowitz : Vail Recreation District — he needs to step into todays technology
• Gordon — I have a friend who plays pro volleyball and she did not give this tournament high marks. She knows
other event producers who put out quality volleyball tournaments on across the country.
• Ernest: Net promoter score went up in 2018
• $9000 with contingency of the addition of a Bracket App. To handle scheduling.
cf: Gordon Foster
Vail Lacrosse Tournament
6/17 — 6/19
$10,000
November 6, 2018 - Page 456 0
• Biszantz questioned the difference between two tournaments. This event is younger kids. They build off of one
another and work well with one another.
• Penciled in at $5,000
cf: David Soran
Vail Lacrosse Shootout
6/29 — 7/7
$20,000
• 5 at $15,000.
• Wadey — You heard from them that they let the brand get a little stagnant and their website etc. isn't up to par
and they are on a really busy weekend. So it is tough love and we need to challenge them to step up and
execute the event that we need. There are things that they need to be doing better.
• Newbury Rediker- They have been here for 40 years, they are established and they draw a lot of people from
out of town.
• Gordon — Counter argument that they come in when rates are the highest and they still fill up the town so it
provides a higher tax rate.
• Wadey- isn't as worried about dates, just not happy with quality and wants to see them step up.
• Davis is motivated to come down to $12,500. 4 nods.
cf: Ariel Rosemberg
Vail Summer Bluegrass Series
6/26-7/17
Lakeside Stride
$50,000
• 5 at $50,000
• Wadey— I like Ariel and have a pretty intimate view on the Lionshead move conversation. The businesses in
Lionshead were not aware of Ariel's issues and didn't know that the event would potentially be moved. He owes
it to businesses to have more dialogue.
• Davis — That isn't how I understood it?
• Valenti — It seems like the writing has been on the wall for years.
• Wadey, if he is going to move and has the sponsors and is going to profit then why should we fund at $50,000?
• Davis — I see at as the opposite. If he is moving and rebranding then he'll need the budget to pull off a new
event.
• Kundolf- Agree with Davis but next year if he is successful then we can look at reducing funding
• Davis still wants to fund at $50,000. 4 nods.
cf: Chris Harguth
PBR West Championships
7/18 — 7/21
$12,500
• $10,000
• Rabinowitz: Vail Recreation District: If I rated event producers he would fall towards the bottom. He was better
in 2018. He claimed to fill "The Charter" a hotel not in Vail. I would personally decrease his funding as I don't
believe Vail sees the return on investment.
• We don't have the appropriate size fields for high school kids.
• After Rabinowitz's points Davis motioned to not fund event. 4 nods at zero, no loud voice to contrary.
cf: Dan Cramer
Kick It 3v3 Soccer World Championships
7/26 — 7/28
$40,000
November 6, 2018 - Page 457 c
• Kundolf — needs to step back and rebuild. Keeps promising national championship and hasn't come through. I
don't like changing of the dates. I think Disney is a tricky partner and am confused by that.
• Rabinowitz: Vail Recreation District: I don't understand their ownership but I do think the event has legs, has
growth potential. The German thing I see as a plus. I think it fills this town and is a Vail event. I've been to Disney
and think this type of events has legs. It brings in people from around the country to play here.
• Wadey- funded lower because he doesn't always deliver what he pitches. Frustrated that the shirt didn't have
our logo on it.
• Biszantz — Most expensive sport tournament we have and not at a need time.
• Does bring in lodging numbers
• Vlaar: From the intercept results in 2017 71% stayed in Vail and in 2018 75% stayed in Vail.
• They are focused on staying in Vail entirely.
• $30,000. Make us the world championships, put us on the t -shirt.
cf: Chris Huntington
Vail Yeti Hockey Club
1/1-12/31
$15,000
• Wadey—They have increased there games by almost 40%, it's crazy. They play like 30 home games and 10 away
games.
• Newbury Rediker — All my employees get excited and go to games. I've enjoyed games.
• More than 4 nods at $15,000
cf: Helene Mattison
Kids Adventure Games
8/7 — 8/11
r
$40,000
• Davis — five at $40,000 are we comfortable with penciling that in then? Yes.
cf: Helene Mattison
GenZ GameZ (working title)
5/27 — 5/28
$20,000
• Davis: Proven producer, fresh idea, target demographic
• Newbury Rediker — On Brand
• Vail Local Marketing District Advisory Council asked for an event.
• Wadey- Where would you put it, it can't live on Memorial Day weekend.
• Valenti — for me it was a miss, the activation doesn't line-up for that age group in my opinion.
• Newbury Rediker- Having teenagers it hit the mark to me.
• Wadey— I liked the idea but needs to be more well thought out.
• Kundolf- Come back next year with more of an idea.
• Joel Vail Recreation District-: I spoke with event producer, I don't know if this concept will work. Tough
demographic to get involved. If I was in your shoes I would fund it minimally and get local kids involved, then
you can build It up.
• Wadey- I see it being a 100% local kid event so therefore I struggle with this event.
• 4 nods to fund at zero but all agree they'd love to hear her flush out the idea and bring back a more complete
concept next year
November 6, 2018 - Page 458 0
cf: Erinn Hoban
Vail Automotive Classic
9/5 — 9/8
$7,000
• Davis — I don't think anyone is coming here for this.
• Valenti -Agreed.
• Gordon — I kept them the same as last year partly because we don't have the Colorado Grand this year and it is
nice having all those cars and not everything needs to provide a strong return on invesment.
• Davis — If we fund it, it will be what we always get. Gordon — Yes, but that is ok, has a good wow factor with
those cars in town.
• Saeger — We do get phone calls about 'the car show'.
• Wadey — I could go with $5000.
• Gordon Valenti and Wadey agree and 4 nods at $5000.
cf: Mike McCormack
Vail Outlier Offroad Festival
9/27-9/29
$35,000
• Davis — Exciting opportunity to bring a national championship. Different event, great weekend. Huge confidence
in event producer.
• Kundolf — Our sister states come to attend.
• Gordon — I like event and producer. Question the marketing and outreach and would like to see more, I see
potential but want him to make it better known.
• Newbury Rediker — He should work with Vail Recreation District.
• All agree that he should work harder on outreach and with Vail Recreation District. local Marketing, the National
Championships
• Newbury Rediker — We saw people stay at Antlers and we aren't close to the event.
• $25,000. 4 nods.
cf: Cathy Ethington
Roundup River Ranch Superhero Ski Day
3/9
Roundup River
$4,000
Ranch
• Davis— I thought 'why not', fun festive environment for families.
• Gordon —They did it last year for 260 people with zero dollars.
• Newbury Rediker — If I am choosing a one day event that helps families in need I support this event over Pink
Vail and see it having great growth potential.
• $2500.
cf: Kerri Thelen
Vail Valley Soccer Cup
10/4 —10/6
$20,000
November 6, 2018 - Page 459 0
• Kundolf — Polite, they spend money, right time of year, growth potential is amazing.
• Wadey— has a significant impact on our lodging numbers
• Rabinowitz— Vail Recreation District — 95% Colorado, 5% Utah. It's a low level tournament. Unless you find more
fields there is no growth potential from a size standpoint. East Vail is not a viable option.
• Davis — How does doubling the funding help then? This is the soccer tournament I'd choose but the return on
investment isn't going to fall in line with the increase of double funding, that was why I suggested $12,000.
• Wadey — We should sit down and look at a breakdown of food events, sports events etc.
• Gordon —They're doing everything right and have done everything we've asked. They killed it last year at
$10,000, is it worth up'ing or should we be looking at funding new and potentially iconic events?
• Rabinowitz: Entry fee is $850 per team. Newbury Rediker: If they raised fees would people drop out? Joel:
$1000 would be tough, $900 would be fair. It is big because it is an open weekend on the soccer schedule and
that's why teams come. 158 teams come, about 140 travel here. Compared to 3 v 3: 132 teams but only teams
of 6.
• Pencil in average at $12,500? 4 nods Suggest increase of registration to $900($50 increase)
cf: Joulles Wright
Wild Rumpus Vail
3/23
$60,000
• Zero dollars. Poorly presented.
cf: Austin Gavlak
Apres Vu
2/1— Z/3
$100,000
• Valenti — 1) Jerry of the Day will alienate some guests. 2) I like the event and it looks appealing but may be able
to vet it at a lesser amount. Unproven but worth a test.
• Biszantz — I think it's new and different, music he wants to bring is cool and his dates are in an off peak booking
time that is still at high rates so good return on investment. I like the idea of a test run but if we give less we will
have to expect less.
• Vlaar: Can we verify what Vail Resorts has agreed to? Davis: We can make this a contingency
• Davis: Jerry of the Day definitely pokes fun at our traditional guests. We want to make sure that it stays tasteful
and doesn't alienate everyone.
• Kundolf - My concern is following through. I just have this feeling that we have to sit on this as a new event. Will
this be too much for our community? I do like the music, I like reaching out of our demographic.
• Optimum is production company. Saeger says they are professional but haven't executed this large of an event.
• Newbury Rediker: It's time to bring a new event producer in to do music. Gordon agrees wholeheartedly.
• $50,000. 4 nods.
cf: Corinne Hara
Vail Film Festival
8/15-8/18
$65,000
November 6, 2018 - Page 460 0
• Davis — I have a lack of confidence in the team to produce something that is the Vail brand.
• Kundolf — Agreed, they need to step it up. If they can activate and get people excited, otherwise I'd go zero.
• Gordon — Haven't funded last 2 years. They've actually gotten better after a pretty significant down turn which
led to us stopping the funding. They hired Corrine to be festival director which has been a huge operational step
up and I feel that with $20,000 it would be interesting to see what they did with that additional funding. Date
change also offers greater potential. I hope they have things to make it more successful.
• Kundolf- They've been here and haven't offered much of a film festival.
• Gordon - I'm optimistic to see what they can do with one year of funding.
• August is a great month, just not Colorado Classic. Or October dates.
• Vlaar: I met with
from the Colorado film organization and
she had positive things to say about the event.
• Valenti: I think there
is potential here and we should test them
here.
• Wadey: Open to what the group thinks.
• $20,000 August 23-25.
• 4 nods.
cf: Denise Change
$20.19 Vail -Beaver Creek Restaurant
9/27 —10/6
$17,000
Week
• Wadey recused.
• Valenti — I'd have funded at $17,000 I didn't realize they were offering a two week event.
• Kundolf — With Beaver Creek matching that is huge. There was vitality.
• Valenti — Couldn't eat in town, everything was booked. Clearly a huge tax boon.
• Newbury Rediker to Wadey: Have you talked to restaurants that over Memorial Day would they be open and
interested?
• Wadey: The restaurants think it is viable and most urban areas do two weeks and they've learned from last year
and how to make the right offerings.
• Biszantz: Mentioned that the restaurants are still making money and should be smart about their offerings. If
they are losing money they are doing it wrong.
• Wadey: Beaver Creek will match for the 10 day event.
• Biszantz proposed $15000 and the restaurants can make up the difference. 4 nods.
cf: Laurie Asmussen
Vail Arts Festival
6/21— 6/23
$8,000
• Davis — I understand it is a Lionshead event but feel like it is dying a slow death.
• Gordon — I thought she was moving in the right direction and has listened to our suggestion.
• Newbury Rediker — We definitely had artists stay with us, not sure if people were here just for the event.
• Valenti — It is a viable event in Lionshead to drive people into stores.
• 4 nods at $8000
cf: James Dieghan
Gourmet on Gore
8/30-9/2
Highline
$80,000
• Davis — I think it is responsible to be asked for 10% of our budget on our busiest week of the year. Originally we
needed this event but we no longer do on this weekend. Event producer is unwilling to move. I believe we are
too far apart on the value of this event. There is no room to make this event the marquis of Labor Day. I firmly
believe we should not fund this event. I don't trust that the return on investment is there to fund at this level.
• Kundolf — I agree in many ways. It has strayed from what this event used to be. It is a different day than what it
used to be. The weekend is just action packed. I think that the $40,000 addition will get us everything.
• Saeger: Blow back will be Highline complaining. They will argue that the Farmers Market limits their space. I see
both sides of that. Comparing the 2016 to 2018 the dashboards are similar, their net promoter score has gone
November 6, 2018 - Page 461 0
down.
• Davis - Event will be difficult to grow due to space and yet they keep asking for more.
• Biszantz — I think there is more of a future with Taste of Vail Fall than Gourmet on Gore.
• Davis - I think it is a bad bet at any price. And you're out of touch if you can ask for 10% of our budget.
• Gordon — Why was Labor Day dead? We started Gourmet on Gore and now it is one of our strongest weekends.
Is there a danger that if we pull plug that Labor Day will suffer?
• Davis — I think we are losing guests because it is TOO busy.
• Newbury Rediker — We have people here specifically for Octoberfest, Taste of Vail. I've never had anyone say
they're here for Gourmet on Gore.
• Newbury Rediker— I funded it at $40,000 to do a 2 day event Friday and Saturday only.
• Wadey — Businesses (clothing shops) like the food events better than the sports events and concerts. More
beneficial. This is a high end event and we should be careful throwing out zero funding. Having a lot to do is a
good thing over a long weekend.
• According to survey data: 12% claim the event was primary reason for being here.
• Thursday night tasting tour?
• Wadey — put in requirements that they have to change the schedule
• Davis -What is the feedback from restaurant community? Biszantz: it's hard for sure. Half the number of
participants than spring tastes of vail. Ernest: They are limited on space.
• Davis: Struggling to suggest programming maybe we should come back to a budget number first. Kundolf agrees
with Newbury Rediker and Gordon at 40,000. Biszantz: What do we get at $40,000?
• Davis: We should give them a list of deliverables of what we want for our level of funding.
• Davis: Should we propose a $40,000 event that runs from Thursday night through Saturday to Highline?
• Newbury Rediker: If anywhere the occupancy can grow it would be Thursday and Friday, and I don't think
Saturday and Sunday will be affected too negatively.
• Newbury Rediker: Thursday night tasting tour, Friday Saturday full street events with wine and food on Gore
Creek Drive, with nothing on Sunday or Monday. Valenti Kundolf Gordon and Newbury Rediker agree.
• Gordon proposed that the restaurants could offer a Monday brunch on their own.
• Saeger: What is the group's response if they come back and say no to a Thursday to Saturday event? Wadey
answered that the funding is $40,000 and suggesting the move in days, if they want to stay on the weekend the
money doesn't change.
• Davis: I feel like if they don't like the move on dates we'll end up with a copy of a copy of a copy and it won't be
a Vail event. And we'll answer that question when we come to it.
• Super Boomers are who attend, they can travel when they want and have the income to do so.
• Kundolf: Weekend before Labor Day is open.
• Biszantz: Do we offer an additional $20,000 to more a week earlier? Are dates or money more important to
Highline?
Cf: James Dieghan
Vail Oktoberfest
9/6 — 9/15
Highline
$85,000
• Newbury Rediker- I think it is a great event and Highline does a great job but there are other events I want to
give money to and think Highline should be asking for less and less as opposed to more and more.
• Gordon — What do people think about a one weekend event? Davis says Highline claims it isn't sustainable for
them.
• Kundolf- What if they got a sponsor and did a 4 day event?
• Biszantz -Both weekends are packed and they did it with $60,000 so I think we stick with what we gave them.
• Newbury Rediker — If anyone can go find sponsors and make money on an event that would be Highline. They
can go find money elsewhere if anyone can!
November 6, 2018 - Page 462 0
• Vlaar: Give them the same amount and challenge them?4 nods at $60,000
Cf: James Dieghan
Vail America Days
7/4
Highline
$80,000
• Kundolf — It is my favorite event but, insurance premiums have gone down, the town pays for fireworks, it
doesn't need much more marketing at this point but it used to be at $50,000 so I brought it down to $60,000
• Newbury Rediker—they should be able to find some big sponsors or the town council should be funding
• Biszantz — Questioned the labor budget, $28,000 for a one day event? Kundolf did mention that volunteers line
the parade not paid staff.
• Wadey agrees that large sponsorships should be available.
• Davis suggested $70,000 and that if we need funds elsewhere we should look here first... Wadey agrees but
added Go Pro as well if funds are need.
• Gordon agrees with Wadey that this should be a council funded event and that we should have a discussion with
council about funding philosophy and thinks we should have it soon.
• Valenti adds that America Days and Mountain games are similar but believes that at some point Go Pro may not
fund mountain games and we should be prepared
Total CRC Funding
$1,265,000
Requested:
$23210 over budget.
Discussion about moving funds around:
• Creating an RFP for 2019 Holidays. We don't have someone to do that actual event but funding will need to
come from CSE.
• Explanation of breakdown of 2018 Holidays funding and dollars spent. Events include torchlight ski down, NYE
ski down (10th mountain, sweater run (Vail Rec District) and Kris Kringle Market (For 2018 only)
• Ernest: What we've been told is that the funding for Holidays is needed.
• Gordon: Let's set aside $10,000 and put out an RFP for 2019 event which will include the tree lighting and
collaboration with other holiday events. So we need to find $33,210.
• Angela: Torchlight ski down, we pay for the flairs, Vail Resorts sponsors the event and provides instructors.
• Biszantz: Put the ski down on the plate of 10th Mtn parade. Jan/ Feb event and one event Dec. 31 2019.
• Wadey: Suggested Take $5k from Go Pro — Valenti Newbury Rediker and Davis agree Fund at $75,00
• America Days Reduce $5000 and fund at $65,000? 4 agreed.
• Gordon: We can move Vail Yeti down $2500. Which is still a 25% increase over last years funding. 4 votes.
• Vail Valley Cup: $2500- would keep them flat from last year. Davis suggests we pull $1500 so they'll see a $1000
increase from last year.
• Taste of Vail Spring: remove $2500 to remain flat from last years funding.
• Apres Vu: Pull $5000 and fund at $45,000
• King of the Mountain; Remove $1500 and keep flat from last years funding level.
• Vail Film Festival: Pull back $2000 and fund at $18000.
November 6, 2018 - Page 463 c
• Pink Vail: Gordon: It's a mistake to defund completely. Valenti: Reduce to $2500?
• Vail Bluegrass: Wadey and Valenti suggest removing $5000 to $45,000 (Biszantz and Kundolf agree)
• Arts Festival: Reduce $2000 and fund at $6000.
• Vail Mountaineer reduce $1000 and fund at $9000.
• Family Fun Night: Reduce $1710 and fund at $13,290
• Ernest recapped CRC event by event funding for 2019 season. Included notes and stipulations from CSE
discussion.
• Motion to approve budget Kundolf, 2"d by Valenti passes 7-0
• Ernest recapped EE budget by event
• Motion to approve — Kundolf/Valenti/ 7-0
• Kundolf had to leave 2;45
• Ernest: present to council to be determined on timing
• Nov. 7 regular Commission on Special Events meeting to include Highline speaking on Spring Back to Vail, some
event recaps and Pete Osorio form Vail Resorts will talk about legacy days.
• Clarify what call-up policy is. Council is only body that can initiate a call up, an event producer is not able to call
up to council.
• Dec. 17th — funding becomes officially official.
• Davis — Thanks all for your focus, strong effort working together.
• Motion to adjourn: Newbury Rediker/ Wadey/ 6-0 (Kundolf absent)
November 6, 2018 - Page 464 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: October Revenue Update
ATTACHMENTS:
Description
October Revenue Update
TOWN OF 1 X41
November 6, 2018 - Page 465 0
TOWN OF VAIL
REVENUE UPDATE
November 6, 2018
Sales Tax
Upon receipt of all sales tax returns, September collections are estimated to be
$1,516,769 up 9.5% from last year and up 7.8% compared to budget. Year to
date collections of $21,316,585 are up 6.8% from prior year and up 4.0% from
budget. Inflation as measured by the consumer price index was up 2.3% for
September. The annual budget totals $26.0 million.
Real Estate Transfer Tax (RETT)
RETT collections through October 30 total $5,996,631 up 14.8% from this time
last year. Sales from the Lion have boosted RETT revenue so far this year.
Without those sales, RETT is up 3.5% from prior year. The annual 2018 RETT
budget totals $6.1 million.
Construction Use Tax
Use Tax collections through October 30 total $3,843,615 compared to
$1,664,202 from this time last year. The majority of the increase in Use Tax
collections is related to the next phase of the Vail Health remodel. The annual
budget totals $1,975,900.
Construction Permits and Plan Check Fees
Revenue from construction activity of $2.5 million is up $1.1 million year to date,
up 85% from the prior year.
Summary
Across all funds, year-to-date total revenue of $55.0 million is up 11.4% from
amended budget and up 11.9% from prior year. The majority of the increase from
budget is related to sales tax collections and construction fees.
November 6, 2018 - Page 466 0
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC: Matters from Mayor, Council and Committee Reports
PRESENTER(S): Dave Chapin, Mayor
TOWN OF 1 X41
November 6, 2018 - Page 467 0
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: 1) CRS 24-6-402(4)(b) — to receive legal advice,
regarding Delponte v. Town of Vail, Case No. 2014CV30404, and other legal matters
PRESENTER(S): Matt Mire, Town Attorney
November 6, 2018 - Page 468 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Recess at4:50 p.m. (estimated)
TOWN Of UAIL
November 6, 2018 - Page 469 0