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HomeMy WebLinkAbout2018-11-06 Agenda and Supporting Documentation Town Council Afternoon AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:00 PM, November 6, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 2. Joint Meeting with Design Review Board 2.1. Joint Meeting with Design Review Board (DRB) Presenter(s): Matt Gennett, Director of Community Development Action Requested of Council: Discussion in joint meeting with DRB members. Background: The meeting with DRB members will include the following topics: 1. Introductions 2. History of the DRB 3. Role & Function of the DRB in the Town of Vail 4. Statement from the DRB (What can Council do to make your job easier?) 5. Neighborhoods & their Architectural Character - a) What constitutes a "neighborhood", b) Traditional "alpine/mountain" architecture vs. modern design themes, c) compatible designs that compliment surrounding structures, rather than inducing very similar or identical design. 6. General Discussion 3. Break (5 min.) 4. Presentations / Discussion 75 min. 4.1. 2019 Proposed Town Manager's Budget Draft 75 min. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Action Requested of Council: Provide feedback to staff prior to first reading of the budget ordinance scheduled for November 20th. Background: A first look at the 2019 Town Manager's draft budget proposal Staff Recommendation: Provide staff with feedback in preparation for the budget ordinance readings. 4.2. Commission on Special Events (CSE) funding decisions for 2019 30 min. Community, Recreation, & Cultural (CRC) and Education and Enrichment November 6, 2018 - Page 1 of 4 (EE) proposals. Presenter(s): Barry Davis, CSE Chairman, Ernest Saeger, Special Event Coordintor - Town of Vail Action Requested of Council: No action requested, informational only. Background: The CSE presents the final decisions for 2019 CRC and EE funding allocations. The Town Code allows for an appeal of these decisions by Council having the option of calling up the CSE funding decisions within sixty days of the decision (before December 17, 2018). If this action does not occur, the funding decisions will be final. 5. Information Update 5.1. VLHA October 9, 2018 Meeting Results 5.2. September 2018 Sales Tax Report 5.3. August 2018 Vail Business Review 5.4. Proposed Agenda Topics for Future Meetings 5.5. CSE meeting minutes from the October 10 & October 17 special funding meetings. 5.6. October Revenue Update 6. Matters from Mayor, Council and Committee Reports 6.1. Matters from Mayor, Council and Committee Reports Presenter(s): Dave Chapin, Mayor 15 min. 6.1. Executive Session, pursuant to: 1) CRS 24-6-402(4)(b) — to receive legal 20 min. advice, regarding Delponte v. Town of Vail, Case No. 2014CV30404, and other legal matters Presenter(s): Matt Mire, Town Attorney 7. Recess 7.1. Recess at 4:50 p.m. (estimated) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. November 6, 2018 - Page 2 of 4 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. November 6, 2018 - Page 3 of 4 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description October 17, 2018 DRB Meeting Results October 22, 2018 PEC Meeting Results TOWN OF 1 X41 November 6, 2018 - Page 4 of 4 TOWN OF UAJt DESIGN REVIEW BOARD October 17, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: John Rediker, Doug Cahill, David Campbell, Peter Cope, Bill Pierce Absent: None 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 756 Potato Patch Drive - Weiner-Trapness Residence 4. Main Agenda 4.1. DRB18-0466 - Weiner-Trapness Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 756 Potato Patch Drive/Lot 4, Block 2, Vail Potato Patch Filing 1 Applicant: Carolyn Weiner-Trapness, represented by Vail Valley Tree Service Planner: Jonathan Spence 1. Prior to May 15, 2019, the applicant shall install one (1) twelve -foot evergreen tree to the east of the driveway. Doug Cahill moved to approve with conditions. John Rediker seconded the motion and it passed (5-0). 4.2. DRB18-0188 - Park Meadows Lodge Final review of new construction Address/Legal Description: 1742 Matterhorn Circle/Vail Park Meadows Applicant: Alura Development Planner: Jonathan Spence Doug Cahill moved to table to November 7, 2018. David Campbell seconded the motion and it passed (5-0). 4.3. DRB18-0416 - Antlers Condominiums November 6, 2018 - Page 5 of 4 Final review of an addition Address/Legal Description: 680 Lionshead Place/Lot 3, Vail Lionshead Filing 3 Applicant: Antlers Condominiums, represented by GPSL Architects Planner: Chris Neubecker Doug Cahill moved to approve. John Rediker seconded the motion and it passed (5-0). 4.4. DRB18-0482 - Neporent Residence Conceptual review of an addition/remodel Address/Legal Description: 184 Beaver Dam Road/Lot 24, Block 7, Vail Village Filing 1 Applicant: Mark A. Neporent 2009 QPR Trust, represented by Berglund Architects Planner: Chris Neubecker 4.5. Water Savings Self Assessment Presentation from Eagle River Water & Sanitation District 5. Staff Approvals 5.1. B18-0412 - 1974 Buffehr Creek Road LLC Final review of an exterior alteration (re -roof) Address/Legal Description: 1974 Buffehr Creek Road/Lot 20, Buffehr Creek Resubdivision Applicant: 1974 Buffehr Creek Road LLC, represented by Rocky Valley Contractors Planner: Glen Morgan 5.2. DRB18-0203 - Lodge at Vail Final review of an exterior alteration (fence) Address/Legal Description: 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: The Lodge at Vail Planner: Jonathan Spence 5.3. DRB18-0453 - Beaver Dam Devco LLC Final review of a change to approved plans (retaining wall/patio/landscaping) Address/Legal Description: 463 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3 Applicant: Beaver Dam Devco LLC, represented by KH Webb Architects Planner: Jonathan Spence 5.4. DRB18-0454 - Millar Residence Final review of an exterior alteration (retaining wall/landscaping) Address/Legal Description: 2199 St. Moritz Way Unit B/Lot 5, Vail Heights Filing 1 Applicant: Michael & Diane Millar, represented by Martin Manley Architects November 6, 2018 - Page 6 of 4 Planner: Jonathan Spence 5.5. DRB18-0456 - Zurbay Residence Final review of an exterior alteration (vent) Address/Legal Description: 595 Vail Valley Drive Unit D114/Lot A -C, Block 1, Vail Village Filing 7 Applicant: Dale Zurbay, represented by Heritage Custom Renovations Planner: Chris Neubecker 5.6. DRB18-0458 - Los Patos Inc. Final review of an addition Address/Legal Description: 600 Vail Valley Drive Unit D5/Tract B, Vail Village Filing 7 Applicant: Los Patos Inc., represented by Beth Levine Architect, Inc. Planner: Jonathan Spence 5.7. DRB18-0460 - Schacht Residence Final review of exterior alteration (re -roof) Address/Legal Description: 1800 Sierra Trail / Lot 25, Vail Village West Filing 1 Applicant: Robert & Selina Schacht, represented by AG Roofing Planner: Chris Neubecker 5.8. DRB18-0461 - Krischer Residence Final review of an exterior alteration (vent) Address/Legal Description: 4682 Meadow Drive Unit F22/Mountain Meadow Condominiums Phase III Applicant: David Krischer, represented by R & H Mechanical LLC Planner: Jonathan Spence 5.9. DRB18-0462 - Hauser Residence Final review of a change to approved plans (Stucco/Railings/Veneer) Address/Legal Description: 1236 Westhaven Circle Unit A/Lot 37, Glen Lyon Subdivision Applicant: Kimberly Hauser, represented by Zehren & Associates Planner: Chris Neubecker 5.10. DRB18-0465 - Gonzalez Residence Final review of an exterior alteration (stucco) Address/Legal Description: 44 Vail Road Unit 3/Lot 9, Block 6, Vail Village Filing 1 Applicant: Alejandro Gonzalez, represented by KH Webb Architects Planner: Jonathan Spence 5.11. DRB18-0468 - Sentry Construction Residence Final review of a change to approved plans (driveway) Address/Legal Description: 2655 Davos Trail Unit A/Lot 18A, Block B, Vail Ridge Subdivision November 6, 2018 - Page 7 of 4 Applicant: Sentry Construction Inc., represented by Martin Manley Architects Planner: Chris Neubecker 5.12. DRB18-0469 - Monte Perone LLC Final review of an exterior alteration (windows) Address/Legal Description: 133 Willow Bridge Road Unit 645/Lot 6, Block 6, Vail Village Filing 1 Applicant: Monte Perone LLC Planner: Chris Neubecker 5.13. DRB18-0479 - Storr Residence Final review of a change to approved plans (driveway/landscaping) Address/Legal Description: 1965 Sunburst Drive/Lot 11, Vail Valley Filing 3 Applicant: Hans G. Storr Revocable Trust, represented by Sipes Architects, Inc. Planner: Jonathan Spence 5.14. DRB18-0480 - Flemke Residence Final review of an exterior alteration (deck) Address/Legal Description: 1090 Vail View Drive Unit 2/Lot B1, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Mary & Karl Flemke, represented by Four Seasons Services LLC Planner: Jonathan Spence 5.15. DRB18-0483 - AHST 70 LLC Final review of an exterior alteration (windows) Address/Legal Description: 4682 Meadow Drive Unit Al/Mountain Meadow Condominiums Phase II Applicant: AHST 70 LLC, represented by Burke Harrington Construction Planner: Chris Neubecker 5.16. DRB18-0484 - Garnet Mountain Investments LLC Final review of an exterior alteration (decks/repaint) Address/Legal Description: 5064 Black Gore Drive/Lot 4, Vail Meadows Filing 1 Applicant: Garnet Mountain Investments LLC Planner: Chris Neubecker 5.17. DRB18-0486 - Vail Properties LLC Final review of an exterior alteration (Landscaping) Address/Legal Description: 395 Mill Creek Circle/Lot 19, Block 1, Vail Village Filing 1 Applicant: Vail Properties LLC, represented by Frank McNeill Planner: Chris Neubecker 5.18. DRB18-0487 - Prochnow Residence Final review of an exterior alteration (Landscaping) November 6, 2018 - Page 8 of 4 Address/Legal Description: 483 Gore Creek Drive Unit 7-1/Lot 7, Vail Village Filing 4 Applicant: Ann Prochnow Planner: Jonathan Spence 5.19. DRB18-0488 - Vail Associates LTD Final review of an exterior alteration (A/C condenser) Address/Legal Description: 9 Vail Road Unit 4C/Lot B, Vail Village Filing 2 Applicant: Vail Associates LTD, represented by Ulf Built Planner: Chris Neubecker 5.20. DRB18-0489 - Mountain House LLC Final review of an exterior alteration (deck/hot tub) Address/Legal Description: 4424 Streamside Circle Unit A/Lot 10, Bighorn Subdivision 4th Addition Applicant: Mountain House LLC, represented by Extreme Builders Planner: Jonathan Spence 5.21. DRB18-0490 - Avery Residence Final review of an exterior alteration (deck) Address/Legal Description: 3115 Booth Falls Court Unit B/Lot 1, Block 2, Vail Village Filing 12 Applicant: Stephen & Molly Avery Planner: Chris Neubecker 5.22. DRB18-0492 - Red Lion Building Association Final review of an exterior alteration (Landscaping) Address/Legal Description: 304 Bridge Street/Lot E - H, Block 5A, Vail Village Filing 1 Applicant: Red Lion Association, represented by Nick Foster Planner: Jonathan Spence 5.23. DRB18-0493 - Chamonix Chalets Association Final review of an exterior alteration (siding/roof) Address/Legal Description: 2480 Chamonix Lane/Lot 1, Block B, Vail Das Schone Filing 1 Applicant: Chamonix Chalet Association, represented by Bret Young Planner: Jonathan Spence 5.24. DRB18-0494 - Bailey Residence Final review of a change to approved plans (entry) Address/Legal Description: 5155 Main Gore Drive South/Lot 20, Vail Meadows Filing 1 Applicant: Jeff & Kelli Lynn Bailey, represented by KH Webb Architects Planner: Jonathan Spence 5.25. DRB18-0495 - Indian Creek Townhomes Association Final review of an exterior alteration (Landscaping) November 6, 2018 - Page 9 of 4 Address/Legal Description: 1139 Sandstone Drive/Lot Al & A2, Block A, Lion's Ridge Subdivision Filing 1 Applicant: Indian Creek Townhomes Association, represented by Anna Yanke Planner: Jonathan Spence 5.26. DRB18-0496 - Gonzalez Residence Final review of a change to approved plans (French doors) Address/Legal Description: 44 Vail Road Unit 3/Lot 9, Block 6, Vail Village Filing 1 Applicant: Alejandro Gonzalez Cimadevilla, represented by KH Webb Architects Planner: Jonathan Spence 5.27. DRB18-0499 - Mellgren Residence Final review of an exterior alteration (hot tub) Address/Legal Description: 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 3rd Addition Applicant: Andres & Anna Mellgren, represented by Gold Dust Interiors Planner: Jonathan Spence 5.28. DRB18-0501 - Deerwood Cottage Partners LLC Final review of an exterior alteration (landscaping) Address/Legal Description: 2049 Sunburst Drive Unit B/Lot 1, Vail Valley Filing 4 Applicant: Deerwood Cottage Partners LLC, represented by Ceres Landcare Planner: Jonathan Spence 5.29. DRB18-0505 - Sturm Residence Final review of a change to approved plans (storage area) Address/Legal Description: 5044 Main Gore Drive South/Lot 2, Vail Meadows Filing 1 Applicant: Leisa K. Sturm Revocable Trust of 2004, represented by evoDomus LLC Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. November 6, 2018 - Page 10 of PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF,,,c9 October 22, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Rollie Kjesbo, Ludwig Kurz, Pam Hopkins, John Ryan Lockman and Brian Stockmar Absent: Karen Perez Commissioner Gillette arrived to the meeting at approximately 1:10 PM. 2. Main Agenda 2.1. A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 5 min. 7, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a new multifamily structure with below grade parking, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC18-0034) The applicant has requested this item be tabled to the November 12, 2018 regularly scheduled meeting of the Planning and Environmental Commission. Applicant: Lazier Lionshead LLC, represented by Braun Associates Inc. Planner: Jonathan Spence John -Ryan Lockman moved to table to November 12, 2018. Ludwig Kurz seconded the motion and it passed (5-0). Absent: (2) Gillette, Perez 2.2. A request for the review a variance from Section 12-7H-10, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a side setback of zero feet (0') where ten feet (10') is required for a new multifamily structure, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC 18-0036) The applicant has requested this item be tabled to the November 12, 2018 regularly scheduled meeting of the Planning and Environmental Commission. Applicant: Lazier Lionshead LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence John -Ryan Lockman moved to table to November 12, 2018. Ludwig Kurz seconded the motion and it passed (5-0). Absent: (2) Gillette, Perez 2.3. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 14-10-5, Building Materials and Design, Vail Town 5 min. 5 min. November 6, 2018 - Page 11 of Code, and Section 14-10-8, Landscaping, Drainage and Erosion Control, Vail Town Code, relating to wildfire protection and the proposed adoption of the International Wildland Urban Interface Code, and setting forth details in regard thereto. (PEC 18-0035) The applicant has requested this item be tabled to the December 10, 2018 regularly scheduled meeting of the Planning and Environmental Commission. Applicant: Vail Fire & Emergency Services Planner: Chris Neubecker John -Ryan Lockman moved to table to December 10, 2018. Ludwig Kurz seconded the motion and it passed (5-0). Absent: (2) Gillette, Perez 3. Approval of Minutes 3.1. September 24, 2018 PEC Results Ludwig Kurz moved to approve. John -Ryan Lockman seconded the motion and it passed (5-0). Absent: (2) Gillette, Perez 3.2. October 8, 2018 PEC Results John -Ryan Lockman moved to approve. Rollie Kjesbo seconded the motion and it passed (3-0). Abstain: (2) Hopkins, Kurz Absent: (2) Gillette, Perez 4. Informational Update 4.1. Update on Town of Vail Housing policy statements adopted by the Vail Town 10 min. Council. Applicant: Planner: George Ruther POSTPONED 4.2. Appointments to the Civic Area Plan Process Committee 15 min. Applicant: Planner: Chris Neubecker Commissioner Stockmar expressed his interest in being a part of the committee. Chris Neubecker provided a general background on the committee and the project. Commissioner Lockman asked for clarification on the roles of the participants. November 6, 2018 - Page 12 of Neubecker provided a response about the expectations of the Process Committee. Commissioner Gillette joined the meeting. Commissioners Stockmar and Kurz expressed interest in serving on the committee. Commissioner Hopkins also expressed interest. Commissioner Hopkins then withdrew her name from consideration. Brian Gillette moved to appoint Commissioners Stockmar and Kurz to the Vail Civic Area Plan Process Committee. Ludwig Kurz seconded the motion and it passed (6-0). Absent: (1) Perez 5. Adjournment Ludwig Kurz moved to adjourn. Rollie Kjesbo seconded the motion and it passed (6-0). Absent: (1) Perez The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department November 6, 2018 - Page 13 of TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Joint Meeting with Design Review Board (DRB) PRESENTER(S): Matt Gennett, Director of Community Development ACTION REQUESTED OF COUNCIL: Discussion in joint meeting with DRB members. BACKGROUND: The meeting with DRB members will include the following topics: 1. Introductions 2. History of the DRB 3. Role & Function of the DRB in the Town of Vail 4. Statement from the DRB (What can Council do to make your job easier?) 5. Neighborhoods & their Architectural Character - a) What constitutes a "neighborhood", b) Traditional "alpine/mountain" architecture vs. modern design themes, c) compatible designs that compliment surrounding structures, rather than inducing very similar or identical design. 6. General Discussion November 6, 2018 - Page 14 of TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2019 Proposed Town Manager's Budget Draft PRESENTER(S): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager ACTION REQUESTED OF COUNCIL: Provide feedback to staff prior to first reading of the budget ordinance scheduled for November 20th. BACKGROUND: A first look at the 2019 Town Manager's draft budget proposal STAFF RECOM M ENDATION: Provide staff with feedback in preparation for the budget ordinance readings. ATTACHMENTS: Description 2019 Budget Draft November 6, 2018 - Page 15 of TOWN OF VAIL' 2019 PROPOSED BUDGET Draft November 6, 2018 November 6, 2018 - Page 16 of Town of Vail Proposed 2019 Budget Table of Contents Cover Memo 1 2019 Budget Highlights 12 Major Revenue Analysis 24 Summary of Changes in Personnel 25 Ten -Year Summary of Budgeted Positions by Department 26 Employee Benefits Summary 28 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 29 This schedule shows the major revenue and expenditures by category in the General Fund Contributions and Special Events 30 Capital Projects Fund Revenue and Expenditures 44 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2018, Proposed 2019, and 2020 - 2023 plan Real Estate Transfer Tax Fund Revenue and Expenditures 48 This schedule shows revenue by type and expenditures by project in the RETT Fund for 2018, Proposed 2019, and 2012 - 2023 plan Unfunded Projects This schedule shows a listing of potential future projects that are currently not reflected in the proposed budget or long-term plan 52 Marketing (Business License) Fund Revenue and Expenditures 53 Heavy Equipment Fund Revenue and Expenditures 54 Health Insurance Fund Revenue and Expenditures 54 Dispatch Services Fund Revenue and Expenditures 55 Timber Ridge (Enterprise) Fund Revenue and Expenditures 56 Housing Fund Revenue and Expenditures 57 November 6, 2018 - Page 17 of TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Finance Department DATE: November 6, 2018 SUBJECT: Proposed 2019 Town Manager's Budget I. SUMMARY A first look at the 2019 Town Manager's budget proposal. II. DISCUSSION The purpose of this discussion is to provide feedback to staff prior to the first reading of the budget ordinance scheduled for November 20th. Information provided in this draft includes the proposed revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a five-year capital plan. On August 21st, Council and staff held a budget preview meeting where preliminary revenue and expenditure discussions took place. The purpose of the meeting was to provide a high- level preview of the town's 2019 budget process and gather feedback from Council on preliminary budget assumptions. The following outcomes / feedback from the August budget meeting were included in the creation of the 2019 budget proposal: • Use a sales tax revenue projection of 2% over 2018 forecast. • Increase the General Fund reserve minimum from 25% to 30% of revenues. • No increase to operating budgets in departments other than specific increases requested by departments to meet the stated goals of the upcoming budget year. Any special requests are outlined below. • A 4% performance-based merit and approximately $185,000 (less than 1% of annual wages) for wage adjustments identified by the compensation study. • Council discussed a number of capital projects within the Five Year Capital Improvement Plan, including some newly -identified projects currently unfunded. 2019 Budget Objectives The 2019 budget proposal assumes a continuation of high service levels within a conservative economic forecast and strives to accomplish the goals stated in the Council Action Plan geared November 6, 2018 - Page 18 of toward continuing Vail's leadership position. Council's goals are grouped in the following categories: To be the PREMIER international mountain resort community These goals and objective align closely with results from the Town's 2018 Community Survey, and the many strategic plans that help guide us in moving the community in a forward direction. Many of the new budget requests help align resources and equipment to accommodate added service levels and improvements to address several topics of importance to both Town Council and the community at large. Housing, Parking, Civic Area improvements and Environmental Sustainability were among the top priorities. Housing: As a significant priority of the "Community' goals within the Council Action Plan the new Housing Department as well as an internal Housing Fund were created in 2018 (with initial steps being pursued in the last quarter of 2017). The Housing Department's 2019 proposed budget includes funding to update a county wide housing strategic plan, as identified as a Town Council priority in the Council Action Plan. The proposed budget also includes $55,000 of funding to build a housing database that will be used to track nearly $55 million of recorded deed -restricted assets and identify housing market trends and changes in housing demands and needs. The goal of the database will be to determine Vail's total housing inventory, use of that inventory (deed restricted, fulltime resident, long-term rental, second homeowner, short term rental, etc.), and annual sales information. The request comes with 500 hours of intern time for the housing department to assist in the collection and data entry for the housing database. The 2019 budget also reflects an additional $1.5M transferred into the Housing Fund from the Capital Projects Fund to continue the success of the Vail INDEED Program. To date, the program has funded approximately $1.45M or 15 new deed restricted housing units within the town. In addition, the town participated in several successful housing public private partnerships through the future purchase of deed restrictions at the Solar Vail Housing Development (65 deed restrictions) and at the newly -constructed 6 West Apartments in Edwards (26 deed restrictions). Both of those projects included a prioritization of Vail employees for available units. The total expenditure for of all of the above -referenced deed restriction purchases, for the 2018 fiscal year, is $7,154,049. The funds for these expenditures were approved by the Town Council within 2018 budget supplemental appropriations throughout the 2018 year. Included in the 2019 Vail Local Housing Authority proposed budget will be funding to find a permanent funding source for town housing programs. Town of Vail Page 2 November 6, 2018 - Page 19 of Parking: Council and staff continue to strive for improving the guest experience by providing more parking options. Within the Council's goal for "Experience", the completion of the new Red Sandstone parking structure this winter will add 120 spaces to public parking, with an additional 40 on non -school days. The 2019 proposed budget includes the operating costs of the structure such as utilities, maintenance, parking system equipment and seasonal staff to ensure the first winter goes smoothly. Management of summer overnight parking operations at the Vail Village and Lionshead parking structures similar to 2018 are also included. Civic Area Improvements: The 2019 proposed budget includes master planning dollars to continue the public engagement process. Currently there are no funds allocated to design or construction of any public improvements. Future capital projects within the defined civic area will utilize Tax Increment Financing (TIF) dollars, which is a Council priority within the "Economy" goals of the Council Action Plan. Environment: On the Environmental "Sustainability' front, the 2019 proposed budget includes funding to continue implementation of the Gore Creek Water Quality Plan and program updates required to maintain Vail's global sustainable destination certification, a continuation of Actively Green programming in the business community, and continued participation in Energy Smart Colorado to help meet the town's climate goals. New programming proposed for 2019 includes a contribution to the US Forest Service for the Front Country Ranger Program ($33K) supported by Council in the July 7th, 2018 meeting and a second phase of the Love Vail website buildout ($25K). To continue successful initiatives and education surrounding Gore Creek Water Quality Strategic Plan, the 2019 proposed budget includes the conversion of a "fixed term" water quality personnel to a fulltime employee. Emerging Technologies: To address initiatives identified in both the "Economy" and "Experience" goals, the 2019 proposed budget includes the hopeful pursuit of a new "Innovation Officer" position within the Town Manager's budget. The position is a placeholder should Council be interested in evaluating emerging technologies such as autonomous vehicles, rapid charging infrastructure, parking and transit innovations, data and information technologies, and so forth. The position, should it be pursued, will help keep the Town of Vail at the forefront of emerging technologies, while enabling more immediate efficiencies and conveniences to the community. To address Council's priority of employee retention, productivity and overall engagement within the "Sustainability' goal, staff has included a few items within the proposed 2019 budget. Based on recommendations from the town's internal "Great Place to Work" committee, budget requests include equalizing the wellness benefit for each employee that would replace the current ski pass/wellness benefit. Other employee related initiatives include wage adjustments based upon the compensation study results and the pursuit of enhanced housing opportunities in a multi -tiered approach that would include (1) a potential housing stipend or allowance for eligible employees; (2) enhanced EHOP program to enable employees to purchase units, and (3) increased employee housing inventory within and beyond the Vail community. Not all of these programs have been fully defined, but a placeholder is requested at this time, with much more details to follow The budget areas summarized above were intended to highlight the initiatives outlined in the Council Action Plan. Additional budget assumptions for the proposed 2019 budget are outlined below: Town of Vail Page 3 November 6, 2018 - Page 20 of 2019 Projected Revenue The town's 2019 budget is funded by a projected $67.9 million net revenue budget. Excluding one-time impacts in 2018 from the $17.0M of sales of the Chamonix Housing Development and project reimbursements from the Red Sandstone Parking Structure ($4.3 million from Vail Resorts and $1.5 million from Eagle County School District) projected revenue is a 5.6% decrease from the 2018 forecast and a 1.4% increase from the 2017 actual results. 62% of the estimated $27.1 million in sales tax collections is budgeted to go toward General Fund operations and the remaining 38% to the Capital Projects Fund. Property tax collections are estimated at $5.3 million, flat with the 2018 budget (non - assessment year), are based on the most recent report from the County Assessor's office. Effective in 2017, was a reduction in residential taxes due to the Gallagher Act, however this was able to be offset by increases in property valuations. Looking forward, the Gallaher Act will again reduce residential taxes collections in 2020 by an estimated 10.4%, or $540,000 impact to the General Fund. Lift tax collections of $5.0 million are projected at a 1.6% increase from 2018 forecast. Parking revenue of $5.4 million is a 3.9% increase from 2018 forecast and a 10.7% increase from 2017 collections. Parking revenues were projected using an average winter plus summer overnight collections. Pass sale projections included a nominal amount for the new Red Sandstone parking structure. Construction permit fees ("Licenses and Permits") totaling $2.1 million is a 19.7% decrease from 2018 forecast. The 2019 projection is based on a five year average plus estimates for Mountain View, Park Meadows, and Launch projects. 2018 year to date collections of $2.5 million are trending 77% higher than prior year. Real Estate Transfer Tax revenue is projected at $6.3 million, flat with 2018 forecast and flat with 2017 collections. 2018 year to date collections of $5.3 million are up 11.1% from prior year. Construction Use Tax revenue is projected at $2.2 million, a 41.6% decrease from 2018 forecast. 2018 year to date collections include $1.9 million from the Vail Health project. Projections are based on a two year average plus estimates for Lion View, Park Meadows, and Launch projects. 2019 Proposed Expenditures Total operating expenditures for the General Fund are proposed at $40.6 million, a 2.3% increase from 2018 forecast. This does not include an additional $710K requested for Destination Events such as Spring Back to Vail ($300K), Snow Days Vail ($300K), and the Colorado Classic ($110K). One time planning projects of $450K are also not included in the town's operating expenditures. These items are proposed to be funded from reserves. As a service organization, the majority of spending relates to staffing. For 2019, this represents $31.6 million or 65% of total expenditures which includes benefits, wage adjustments based on the compensation study and a 4% proposed merit increase based on employee performance. Town of Vail Page 4 November 6, 2018 - Page 21 of Compensation Earlier and as part of the 2018 budget, Council authorized an independent comprehensive review of the town's compensation plan. During this process Council provided direction to remain a "competitive payer" with a pay program that rewards performance, competencies, and career development. On September 18th, Council was presented with the results of the study. The overall summery report showed that most pay ranges for the town are at market (+/-5% of market average). However some adjustments were recommended for below market ranges. The estimated cost to implement these adjustments is $185,000 (less than 1% of the salary budget) and is included in the proposed 2019 budget. During the September 18th meeting, Council also supported a 4% percent merit increase for the 2019 budget. The town is experiencing increasing turnover rates across the organization, most notably in the first few years of employment. An internal assessment is that workforce opportunities have grown regionally and competition is stronger for skilled workers. A 4% merit increase is proposed to prevent a decline in market competitiveness and to continue as an average payer for most employment categories. As pay is only one tool used to attract, retain, and motivate employees, staff also formed a Great Place to Work committee to identify strategies to ensure the town is an employer of choice. One of the recommendations of the committee was to equalize the current wellness benefit, which reimburses full time employees for a Vail ski pass (up to $700), an athletic club membership (up to $450), or cash ($100). Taking effect in November 2019 (as a 2020 benefit), staff recommends converting this program to one that will equalize the wellness benefit by giving the same flat amount to each full time employee as a reimbursement for expenses relating to the improvement of overall employee health and wellness. Included in the 2019 budget is a placeholder of $137,500 to launch and administer this program. The full year cost of the program is estimated at $275,000 compared with $190,000 in prior years. During 2019 staff will fully define the program terms and eligibility requirements. Staff is requesting a placeholder of $200,000 to pursue a housing stipend or allowance for eligible employees (referenced above). While a proposed program has not been defined, other local organizations have provided some solid examples of housing assistance methods successfully resulting in employee retention and employees living nearby. Eagle River Water & Sanitation District (ERWSD) has 50% of employees residing in district -owned units. The other 50% either receives a $300/month housing allowance or has participated in other housing programs such as down payment assistance. As a result, 100% of their employees live in Eagle County. Colorado Dept. of Transportation (CDOT) provides a housing stipend of $500/month for employees in Summit, Eagle, Garfield and Pitkin counties. The City of Aspen has 50% of employees in either deed restricted housing or in their rental inventory. The Town of Breckenridge manages a down payment assistance program plus access to 900 deed restricted units. Benefits, as a percentage of wages is proposed at 40.7% for full time year round employees, up 0.7% from the 40.0% budgeted for 2018 and 39.9% from 2017 actual. Continuing the 2017 trend, 2018 is experiencing higher claims expenses and is expected to continue into 2019. Health claims experience is cyclical in nature. During 2013-2016, the town experienced notably fewer claims and was able to build a healthy reserve in the Health Insurance Fund. For 2019, premiums and fees are estimated to increase by 27% from 2018 budget. Staff will manage the impact in three ways: through an increase to employee monthly premiums, an increase in Town of Vail Page 5 November 6, 2018 - Page 22 of benefits charged to town departments and an appropriate amount of Health Insurance Fund reserves. Headcount The town's operations are proposed to be supported by 319.92 full time equivalent (FTE) positions in 2019, a 6.0 FTE (or 1.9%) increase from the prior year. Over the past ten years, the town has added 20.4 employees, or 6.4% of the total headcount. The majority of headcount additions over the years have centered around adding services such as a new fire station in West Vail, taking over the operation of the Welcome Centers, increased hours of bus service, parking hosts and special event staff. The new headcount requested in 2019 includes the following: • A placeholder for an Innovation Officer (1.0 FTE) is requested to explore emerging technologies and innovation within the organization in order to enhance and expand our leadership position as a premier resort community. • Conversion of a fixed term Water Quality Coordinator to fulltime is requested to continue the success of the water quality programs and town environmental initiatives. • One part time (0.5 FTE) electrical inspector is requested to bring in house electrical inspections that are currently outsourced, estimated to result in net savings or $32K per year. • The Fire department is requesting to convert the seasonal Wildland Lead position (0.5 FTE) to a fulltime position (1.0) Wildland Lead / Fire Prevention for succession planning in fire inspections and to assist in retaining a high performing employee in the wildland Lead position currently hired annually on a seasonal basis. • The Police department is requesting to convert a part time (0.5 FTE) Administrative technician due to a 1.0 full time employee due to increased administrative requirements legislated by the Police Officer Standards and Training (POST). This position is covered in part by a grant through the Northwest Incident Management Team (NWIMT). • The Police department was approached by the Vail Mountain School (VMS) to partner with the town in providing a School Resource Officer (SRO) at VMS and Red Sandstone Elementary during the school year. The SRO would be used 70% of the time by the local schools and the remaining 30% by town to be utilized during the summer for events. VMS has agreed to contribute $70K to this position while the town would take on the remaining $31K. • One seasonal (0.50 FTE) summer Parking Equipment Technician is requested as catchup to overnight summer parking and tracking that began in 2018. • One part-time maintenance (0.5 FTE) worker is requested to be paired with a current irrigation tech (0.5 FTE) to alleviate scheduling issues • During 2018, staff included a budget placeholder in dollars for an Asset Manager (tied to a new cost accounting/ asset management / work order system). Staff is working to implement the new organization -wide software in 2019. Staff is requesting to formally increase the headcount for this position (1.0 FTE). Please note that the asset management system was included in the 2018 budget and will be re -appropriated during the 1st supplemental of 2019 as no funds have been spent to -date. Town of Vail Page 6 November 6, 2018 - Page 23 of The following personnel requests only have monetary impact, but no increase to headcount: • The Housing Department in requesting an intern to support the creation of a housing database and trend analysis. • The Human Resource Department is requesting an intern to perform administrative duties, recruitment scheduling, and other special projects as needed. • A seasonal parking attendant is requested for start-up operations at the Red Sandstone Parking Garage for a fixed four month term from November 2018- February 2019. Staffing requests proposed by department heads that are not currently included in the 2019 budget proposal include: • Seasonal Winter Maintenance Worker (0.5 FTE) • Seasonal Streets Sweeper (0.5 FTE) • A Digital Archives and Marketing Library Associate. Staff recommends analyzing current staffing and needs for future consideration (1.0 FTE) Accordingly, 2.0 FTE was deemed by staff to be not approvable at this time but mentioned within the budget process for future consideration. Staff is also proposing to budget for anticipated vacancies in the 2019 budget. Due to increasing turnover over the past few years, staff is proposing to reduce overall budgeted wages by $300,000 to acknowledge staffing vacancies. This is a conservative estimate based on historical trends. Benefits for the entire organization are projected to total $8.7 million, a 6.0% increase from the 2018 budget. In earlier years (2013-2016) the town experienced reductions in overall healthcare due to fewer large claims which enabled the town to utilize savings to build up healthy reserves to cover the cyclical nature of health claims activity. During 2017 and 2018 claims experience has risen significantly, with 2019 anticipated to be trending in a similar manner. Please refer to page 28 for a break-out of all employee benefits. Benefits are broken out into two categories: "Fee-based" and "Payroll -based". Fee-based expenses relate to elected benefits such as healthcare and disability insurance. Payroll -based expenses relate to mandated benefits such as medicare and unemployment insurance. "Contributions and Special Events" line item in the General Fund budget includes the Welcome Centers, Economic Development and Commission on Special Event departments, as well as staff recommendations for Council Contributions. New levels of funding requested for "Destination Events", including Snow Days Vail, Spring Back, and the Colorado Classic are not included in this line item and will be funded from reserves. Destination events are defined as events that have significant impact to the town's economy with potential to build the Vail brand. The application process for Vail Signature Events such as Bravo!, Vail Dance Festival and Burton US Open will be streamlined for an online process similar to CSE applications. While the funding decision will remain with Town Council, utilizing the CSE's application process will provide for more efficiencies and upfront information to staff. In prior discussions, some Council members expressed a desire to review the application policy for the "Services" category of Council Contributions. The following is the current policy as outlined in the contribution application form: Town of Vail Page 7 November 6, 2018 - Page 24 of "Services: This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of this category include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support of established service providers, which will be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities may also be considered." Rather than fund operations, a suggestion was made to fund programming. Is Council interested in amending the contributions policy for the 2020 budget cycle? Please see pages 30-43 for a summary of contribution requests and recommendations. Also included is a copy of all 2019 contribution request applications at the end of the budget packet materials. The Commission on Special Events (CSE) 2019 budget is flat with the 2018 budget, with total event spending proposed at $893,648. This includes funding from both the General Fund ($618,648) and the Marketing Fund ($275,000) which is sourced from business license revenue. Funding for the "Education and Enrichment "category is being proposed at $151,000, flat with the 2018 budget. Fireworks continue to be separately funded from the General Fund for a total of $52,015 for 2019 to include both the 4th of July and New Year's Celebrations. Staff would also like to propose an additional $20,000 of funding for a drone and/or laser show in case of a fire ban prohibiting 4th of July fireworks during summer 2019. Departmental spending of $8.0 million (also labeled as "All Other Operating" in the General Fund statement on page 29) is a 1.8% decrease from the 2018 amended budget. The following items represent significant changes from the prior year spending: • $33,000 new funding to participate in the Front County Ranger Program (USFS) • $55,000 for a housing database and trend analysis as mentioned above • $25,000 for a second phase of the Love Vail Energy website • $126,000 of annual fees for the Sales Tax and Short-term rental software programs as previously approved by Council • $40,000 to continue Global Friendship and Peer Resort Visit initiatives • $5,600 for Heritage Recognition and Preservation programs supporting the Vail's history such as the Trail Blazer award • $20,000 placeholder in the Town Manager's budget for Cultural and Historical Legacy initiatives yet to be defined. • $50,000 is requested by the fire department to conduct a comprehensive risk assessment/standards analysis This General Fund 2019 budget proposal results in an ending fund balance of $27.3 million or 67% of annual revenues. Town of Vail Page 8 November 6, 2018 - Page 25 of Five -Year Capital Plan During the September 18th work session, staff provided Council with a preliminary five year capital plan in addition to project narratives for significant or new capital projects proposed as part of the 2019 budget. The five-year capital plan for the Capital Projects Fund and the Real Estate Transfer Tax (RETT) Fund are included pages 44-48. Outside of annual capital maintenance required for core services, capital projects are prioritized into four categories: • Priority A for Council top priorities funded in the upcoming year; projects may be time sensitive, contractual obligations or unique opportunities that have been presented. • Priority B for essential projects 1 to 3 years out. These are important projects but not urgent. • Priority C for desirable projects 3-5 years out. These projects address economic development or general community needs. • Priority D for identified projects, but currently "unfunded" and not included in the 5 year capital plan. These are identified to meet projected needs when budget allows. Cost increases are highlighted in orange, new requests are highlighted in green, timing changes to projects in purple and items previously included as placeholders are highlighted in blue. Capital Projects Fund: Total spending on capital projects of $17.6 million is proposed for 2019. Capital Maintenance and Priority A items are given the first priority of funding within the upcoming year. The below items are new requests for 2019 and not previously listed in the 5 -year capital plan. Items added since the capital improvement work session on September 18th are highlighted in green. Capital Maintenance (2019 Additions): • $32,500 Council Contribution request from Children's' Garden of Learning for a fence around the front area. • $30,000 for parking system upgrades (biannual expense) • $77,892 for moveable barricades and an accompanying trailer and to provide barriers for vehicle entry into event areas during large special events. • $39,643 is proposed for new police equipment including $7.8K for two mobile speed display units to increase sign visibility and speed awareness; $23.1K to outfit all patrol riffles with a noise suppresser to prevent hearing damage to loss for officers and bystanders; $8.6K for a pole camera device, allowing officers to expand their view of a hostile situation while standing in a safe area. Priority A (2019 Additions): • $2,033,000 for Phase II of the data center project. Phase I of this project replaced data center infrastructure while Phase II of this project will build a secondary offsite data center. • $8,000,000 as a placeholder for the remodel and expansion of the Public Works complex. This amount is not based on a plan design or construction bids. • $93,000 is requested for spare parking equipment to have on hand while components are being repaired for normal wear and tear. This will greatly reduce down time of parking lanes. Town of Vail Page 9 November 6, 2018 - Page 26 of • $250,000 is proposed for a truck apron to improve safety at the Main Vail roundabout by allowing additional traversable area for large vehicles. The Capital Projects Fund is currently projected with an ending fund balance of $11.2 million in 2019, and a fund balance of $12.3 million at the end of 2023. This does not include any unfunded projects such as the Municipal complex redevelopment. RETT Fund The RETT Fund supports annual operations of the town's Parks and Recreation department, open space acquisition, Environmental Sustainability, Art in Public Places and the Forest Health. There were no significant increases in any of these operations for 2019. There have been no changes to this document since the capital improvements work session on September 18th. Project additions include the following: Maintenance (2019 Additions): • $80,000 placeholder to potential management and operating expenses of the Nature Center in Ford Park. This is contingent upon a revised lease with Vail Recreation District. Priority A (2019 Additions): • $800,000 in total for path extensions along Vail Valley Drive from the Ford Park Soccer Field parking lot to the east intersection of Ptarmigan Drive • $30,000 is proposed to conduct a turf grass reduction project at Buffehr Creek. • $87,000 is requested for the rehabilitation of the Covered Bridge pocket park. This will include streambank stabilization, riparian enhancements and walking surface replacements. • $50,000 for the continuation of exploring acquisition of open space land, including surveys, titling research and appraisals. The RETT Fund is currently projected with an ending fund balance of $1.4M in 2019, and a fund balance of $1.2 million at the end of 2023. Marketing Fund The Marketing Fund is generated through the collection of annual business license fees. Budgeted revenue for 2019 of $275,000 is a decrease of 28% from the original 2018 budget due to Short Term Rental licensing converting from a business license to a unique license / registration in March of 2018. The projection is consistent with year-to-date collections in 2018. $275,000 in expenditures will be used toward the Commission on Special Events. Staff is proposing a revised budget presentation for the General Fund and Marketing Fund for 2019. Traditionally, special events are funded by both the Marketing Fund and the General Fund, however the information is not very transparent to the reader of the fund statements. The revision proposes to transfer funding need by the General Fund over to the Marketing Fund rather than show funds being spent in two places. The Marketing Fund would display the amount spent on events, including signature and destination events funded by Town Council. This would improve transparency significantly, by displaying all event spending in one fund statement. This style of presentation is not dissimilar from formats used in other municipalities. Please refer to page 53 to review the proposed format. Town of Vail Page 10 November 6, 2018 - Page 27 of Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $937,800 to purchase replacement vehicles and equipment in 2019. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Projected fund balance is $1.6M for the end of 2019. Health Insurance Fund This is an internal services fund that manages the town's health insurance plans. Costs are charged back to the town departments and employees through payroll deductions. The town was able to maintain costs in prior years (2013-2016) due to positive claims experience. 2017 and 2018 claims were higher than previous years, and 2019 is anticipated to continue that trend. As a result, the 2019 proposed budget anticipates use of reserves, along with increases to costs for both town departments and employees. Projected fund balance is $3.1 million for the end of 2019. Dispatch Services Fund This is an enterprise fund that manages county -wide 911 emergency services. No new capital projects were proposed for 2019, however the implementation of an upgrade of the Intergraph software currently budgeted in 2018 will carry over into the new year. The 2019 proposed Dispatch Services Fund reflects a surplus of $91,532 resulting in a fund balance of $972,661. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2019 proposed budget reflects a surplus of $307,431 after payment of all operating expenses, principal and interest owed to the Capital Projects Fund, and $280,701 set aside for capital projects, specifically bathroom and kitchen renovations that were carryovers from the work started in 2018. The improvements are offset by increases in rental revenue. Annual rents will increase 5% upon lease renewals. Timber Ridge is projected to have a fund balance of $1.5 million at the end of 2019. III. ACTION REQUESTED OF COUNCIL Staff requests feedback from Council in preparation for the first reading of the 2019 Budget scheduled for November 20th. Town of Vail Page 11 November 6, 2018 - Page 28 of Financial Overview The Town of Vail 2019 budget proposal presented in this document reflects the town's vision to be the premier international mountain resort community in a fiscally responsible manner. The 2019 budget proposal assumes a continuation of high service levels within a cautiously optimistic economic forecast. Several areas of spending relate directly to common themes found in both the Council Action Plan and the prior year's Community Survey results. In addition, some of the budget items requested will help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town. Historically the town has funded all capital projects through the Capital Projects Fund, and later through the Real Estate Transfer Tax fund for eligible projects. Since 2007 the town has been able to utilize funds with the creation of the Vail Reinvestment Authority district in the Lionshead are and the accompanying Tax Increment Financing (TIF) revenue that is generated from incremental property taxes collected on new development. The various sources of funding for capital projects has enabled the town to cash -fund many projects, however total town reserves of $72.5 million in 2017 will be reduced to $48.7 million in 2018 upon completion of several projects. Reserves will decrease to approximately $47.3 million in 2019 based on the current budget proposal. The town remains debt -free since 2012. General Fund operations for the proposed 2019 budget will result in a surplus of $29,929. One-time planning projects for the Civic Area and West Vail master plans totaling $450,000 are proposed to be paid for out of town reserves. Reserves are also proposed to be used to bolster special event funding, such as Spring Back to Vail ($300,000), Snow Days ($300,000), and the Colorado Classic ($110,000). The General Fund fund balance at the end of 2019 is projected at $27.3 million, or 67% of annual revenues. Council's directive for a minimum level of reserves is 30% of annual revenues. REVENUE The town's 2019 budget is funded by a projected $67.9 million net revenue budget. Net revenues exclude inter -fund charges and transfers. 2019 projected revenues are with a decrease of 5.6% from 2018 forecast without the one-time Chamonix sales and Red Sandstone parking garage contributions. 2019 projected revenues are also a 1.4% increase from 2017 actual results. The below chart identifies the various sources of town revenue: 12 November 6, 2018 - Page 29 of Financial Overview 2019 Budgeted Net Revenue: $67.9M Property and Ownership Tax 8% Use Tax 3% Ski Lift Tax and Franchise Fees 9% Sales Tax 41% Real Estate Transfer Tax 10% Earnings on Investments 1% Transfer from VRA 2% Charges for Services 3% Rent, Fines & Miscellaneous 7% Licenses and Permits 4% Intergovernmental Revenue 6% Transportation Centers 8% LOCAL TAXES: Six revenue sources make up local taxes and generate 69% of the town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real estate transfer tax; and franchise fees. A 4% general sales tax will produce approximately 40% of annual revenue for 2019. The $27.1 million of sales tax projected conservatively at an increase of 2% from the 2018 forecast and a 5.8% increase from 2017. Sales tax revenue is influenced by a number of factors including the general economy, tourism and snowfall, special events and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of the total generated during the ski season which is defined as November through April. While the winter season continues to generate the majority of tax collections, summer growth has outpaced winter for the last two years. 13 November 6, 2018 - Page 30 of Financial Overview 26.0 , 25.0 - 24.0 H 22.0 - 20.0 18.0 - 18.0 14.0 - 12.0 10.0 - 8.0 8.0 - 4.0 2.0 - 0.0 Sales Tax Compared with Inflation • • • r� • • • • • • • • • • • • • • • • • • • • • • • • • • • • • NM_ • • • • • • • • • • • • • • • • • • • • • 2008 2009 2010 2011 2012 2013 201i- 2015 2016 2017 2016 2019 ES•tt ES•tt 315.0 300.0 265.0 270.0 255.0 240.0 225.0 210.0 145.0 160.0 185.0 150.0 133.0 120.0 105.0 90.0 75.0 W.0 4.5.0 30.0 15.0 Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee development and redevelopment of identified blighted areas within the town. The Authority is funded with incremental property tax collected on redeveloped properties within the district. The VRA will reimburse the town's Capital Projects Fund for various capital projects in Lionshead. For 2019 this includes a $1.5M reimbursement for the Red Sandstone parking structure (a total of $9.3 million is projected to be reimbursed for that project over the next 5 years beginning in 2018). The VRA reimbursement in 2019 will represent approximately 2.3% of funding available for town spending. In prior years these funds have provided up to 13% of annual town revenues. Real Estate Transfer Tax (RETT) is a 1% tax on transfers of property within the Town of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is restricted to parks, recreation, open space, and environmental sustainability. Real Estate Transfer Tax collections of $6.3 million represent 9% of total annual revenues. This is flat with the 2018 forecast and flat with 2017. Property and Ownership Tax of $5.3 million will generate 8% of total revenues for 2019. 2019 revenues are projected to remain flat with 2018 amended based on a non - assessment year and a recent report from the County Assessor's office. During 2018, tax revenue was impacted from a reduction in residential taxes due to the Gallagher Amendment, but was offset by increases in property valuations. The Gallagher Amendment reduced residential taxes by 9.5%, however residential values increased by approximately 10%. Commercial properties were assessed at a 50% increase in valuation, mainly due to new properties coming online and the sale of large commercial properties. The current base mil levy is 4.69 and typically constitutes 10% of the average taxpayer's property tax bill. The Gallagher Amendment will impact the town's property 14 November 6, 2018 - Page 31 of Financial Overview tax revenues in 2020 by another 10% reduction, or an estimated $540,000 without offsets from increased property valuations. In November 2000, Vail's electorate approved lifting the revenue limitation placed on property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado voters in 1992. Property values are reassessed every two years, providing potential increases or decreases in the even years. However, the base mil levy cannot be increased without a vote. Construction Use Tax collections are estimated at $2.2 million for 2019, a 12.4% increase from 2018 amended budget. The estimated 12.4% increase is based on a two- year average plus an additional estimate for Lion View, Park Meadows and Launch projects. In November 2007, voters approved the implementation of a 4% construction use tax effective January 1, 2008. Revenue from this source is allocated to the Capital Projects Fund. Ski Lift Tax and Franchise Fees total $5.0 million and $1.1 million, respectively for 2019, representing 9% of the total annual revenue. The town assesses a 4% tax on all lift access tickets to the Vail ski area. The town also collects franchise fees from all the major utilities operating in the Town of Vail. The fees are collected and paid by the local gas, electric, telephone, and cable television companies. The rate is established by ordinance and is different for each utility type. Lift Tax was projected with a 1.6% increase over the 2018 amended. All franchise fees are projected based on historical trends, and are accounted for in the General Fund. LICENSES AND PERMITS are expected to generate approximately $2.6 million or 4% of total revenues in 2019, up 23% from the 2018 amended budget. This revenue source can fluctuate from a few large commercial and residential construction projects. The 2019 projection is based on historical averages plus estimates for the Lion View, Park Meadows, and Launch projects. Licenses and permits are General Fund revenues with the exception of the business license fee and recreational amenities fee as described below. Construction Fees, which include building permits, electrical, mechanical, and plumbing permits, design review fees, plan check fees, variances, etc., are the largest component of the license and permit category. Construction fees alone are budgeted at $2.1 million in 2019. The Business License Fee is restricted by ordinance for marketing and special events, and is recorded in the Marketing Fund. Budgeted revenue for 2019 of $278,000 is a decrease of 28% from the original 2018 budget due to a change in regulation converting Short Term Rental (STR) activity from a business license to a unique registration. With that change in 2018, the fee for an STR registration was reduced to $150 from the prior business license fee of $325. INTERGOVERNMENTAL REVENUE supplies 6%, or $4.3 million of total revenue and includes federal and state grants, county sales tax, county road and bridge tax, highway users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing agencies or estimated based on trends. Federal and state grants are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending 15 November 6, 2018 - Page 32 of Financial Overview upon their purpose. Lottery revenue is recorded in the RETT Fund and all other intergovernmental revenue goes to the General Fund. The E911 Authority Board is a conduit managed by Eagle County to fund emergency communications from the surcharges it collects on phone bills. In 2019 the E911 board will contribute a total of $803,953 for salary and benefits for the equivalent of two dispatch supervisors, six dispatchers and a systems engineer in the Vail Communications Center. County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales tax levied by Eagle County. This payment is pursuant to an enabling ballot question approved by the voters and applies to all of the towns within the county. Collections budgeted for 2019 total approximately $866,560. County Road & Bridge The town collects a portion of the county's mil levy for road and bridge based upon Colorado State Statutes. County road and bridge revenue for 2019 was budgeted based on the prior two year history, at approximately $706,000. This revenue is dependent upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the town. Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based upon the town's miles of roads in proportion to other municipalities in the state. This revenue of $220,000 is budgeted flat with 2018 budget based on information provided by the Colorado Municipal League. TRANSPORTATION CENTERS located at Lionshead and in the Vail Village, the parking structures generate 8% of total revenues and are budgeted at $5.4 million for 2019. This is a 3.9% increase from 2018 forecast and a 10.7% increase from 2017 actuals (a lower than average year). Daily parking fees and parking passes during ski season are the largest sources of this revenue. This budget proposal includes an estimate for overnight summer parking based on 2018 experience and a nominal amount of pass sales for the new Red Sandstone structure. CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest sources in this category include dispatching contracts and a contract with the Colorado Department of Transportation (CDOT) for maintenance of the frontage roads. EARNINGS ON INVESTMENTS currently generate less than 1% of the annual revenues. The town's investment policy priority is safety, followed by liquidity and then return. EXPENDITURES The town's expenditure budget for 2019 is $71.8 million excluding inter -fund transfers and charges. This is a 39.3% decrease from the 2018 amended budget, mainly due to a decrease in capital projects spending. 2018 included large capital projects such as the construction of the Red Sandstone parking garage ($14.7M), final bills for the Chamonix housing development ($4.1M), repairs to Slifer Plaza ($4.4M) and the replacement of seven electric buses ($3.2M). 16 November 6, 2018 - Page 33 of Financial Overview Seventy percent of the expenditures are to provide municipal services and thirty percent to fund capital improvements. Where the Money Goes 2019 Budgeted Expenditures $71.8M Municipal Services 69.6% Capital Improvements 30.4% Debt Service 0.0% Within municipal services, 27% of spending is for public safety, including 11.5% for the Vail Police Department, 5% for Vail Public Safety Communications (which is county- wide) and 10.5% for Fire prevention and suppression. Fourteen percent of the total is spent on transportation and parking, which includes the free bus system and free and paid parking in the parking structures and at the Ford Park softball and soccer fields. Public Works and Streets account for 11% of spending. This includes daily repairs and maintenance of the town's infrastructure and support of special events, but not new capital or items that extend the life of existing capital. Facility and fleet maintenance at 9% includes daily repairs and maintenance of town -owned buildings and equipment and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but again not new capital or items that extend the life of existing capital. 17 November 6, 2018 - Page 34 of Financial Overview Where the Money Goes Municipal Services by Area Employee Housing Facilities & Fleeter Maintenance 9% Parks & AI PP I 4% Public Works & St re ets 11% }] Administrative Services & Risk Contributions, r Management Marketing, & Special __Community 10% Events Library Development S% 2% 10% Police 11% EHOP Program 2% Public Safety Communications 5% ',Town Officials 4% Another way to look at how the town spends its money is to look at expenditures by category. The major categories within municipal services are Salaries; Benefits; Contributions, Marketing and Special Events; and Operating, Maintenance and Contracts (All other Operating Expenses). Salaries, which represent about half the total expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and special pay categories. Benefit costs include: health insurance, disability coverage, worker's compensation, pension, life insurance, unemployment, Medicare and wellness or ski pass package. Contributions, Marketing, and Special Events include the funding provided by the town to local non-profit and marketing organizations as well as the Commission on Special Events. This category does not include marketing expenditures of the Vail Local Marketing District, which are reported separately. Included in the category of operating, maintenance and contracts are: utilities; property and liability insurance premiums; fuel and parts for vehicles; other professional fees; repairs and maintenance for facilities and equipment; office and general operating supplies; and operating leases and rentals. 18 November 6, 2018 - Page 35 of Financial Overview Where the Money Goes Municipal Services by Category Benefits 18% Contributions, Marketing, Special Events 8% Salaries All Other Operating Expenses 27% The town's staff includes three basic categories of employees: 1) full-time regular, 2) fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff positions are fully funded by the town, generally work 40 hours per week, and have a full benefits package. Fixed -term and/or externally funded positions may be full or part-time with negotiated benefits and are filled for a period of time determined by workload and/or contract or until external funding is no longer available. Part-time employees work 30 hours a week or less and seasonal employees work 40 hours a week, but less than half a year in a position. The town reports staffing in terms of full-time equivalents or FTE's to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a year. For example, a part-time employee working 20 hours equates to .5 FTE and a seasonal employee working four months a year equates to .33 FTE. 19 November 6, 2018 - Page 36 of Financial Overview 35C - 300 250 200 - 15C 100 50 BUDGETED POSITIONS BY TYPE (Full-time Equivalent Positions) 0 ti 2010 2011 2012 2013 2014 2015 2015 2017 2018 2019 OFull-Time Regular Base Force •Seasonal and Part -Time Positions OFixed-Term and Externally Funded Positions The town's operations are supported by 319.92 full time equivalent (FTE) positions in 2019, up 6.0 from 2018. Of these, 282.13 are full-time regular employees. Included in the requested head count are 2018 catchups for a fulltime asset manager (1.0 FTE) in addition to a fulltime parking equipment technician/irrigation technician converted to fulltime parking technician (0.5). Backfill of the irrigation technician is proposed to be paired with the addition of a maintenance worker (0.5 FTE) to alleviate scheduling issues. The 2019 budget also proposes a placeholder for an Innovation Officer (1.0 FTE) to explore emerging technologies and innovation within the organization and a part time electrical inspector (0.5 FTE) to be offset by savings from contract inspection services. The 2019 budget proposes to convert a fixed term Water Quality Coordinator into a permanent position, resulting in no net increase to headcount. The headcount chart also reflects the addition of a fulltime School Resource Officer to be funded 70% by the Vail Mountain School to be utilized by the local schools. The remaining 30% of this position will be utilized by the town during summer to help with special events coverage. Other shifts in headcount include a seasonal maintenance worker for increased maintenance at Red Sandstone parking structure, the conversion of a seasonal wildland lead firefighter to a fulltime wildland lead/prevention inspector (0.5 FTE), and the conversion of a part-time police administration technician to fulltime (0.5 FTE). SALARY AND WAGES The 2019 budget includes funding for performance based merit increases for full-time employees (up to 4%). In 2018 Council authorized an independent comprehensive review of the town's compensation plan which resulted in the recommendation to make some adjustments for below market ranges. The estimated cost to implement these adjustments is $185,000 (less than 1% of the salary budget) and is included in the proposed 2019 budget. 20 November 6, 2018 - Page 37 of Financial Overview BENEFIT COSTS Employee benefits are projected at $8.7 million, representing 40.62% of base salary expense for 2019. For full-time employees, benefits average 40.70% of salary and for seasonal employees covered by the town's healthcare, benefits average 39.6% of wages. Seasonal employees without healthcare have a benefits rate of 7.8% of wages. These cost estimates include the impact of the Affordable Care Act. The largest single component of benefit cost is health insurance at 51%. The town is self-insured and has stop -loss coverage from an outside insurer to protect against significant claims. Coverage is offered to full-time employees and their dependents. Health care expenditures are recorded through the Health Insurance Fund. The next largest component of the benefits cost is employee pension comprising 35% of the total benefits. The town's full-time pension plan contribution ranges from 11.15% to 17.15% of salary, depending on length of service. Seasonal and part-time employees receive a 1.5% contribution. The contribution for full-time employees is somewhat higher than most private sector employers because town employees are not part of the Social Security system. Medicare 3% Pension 35% Wellness Benefit 2% Worker's Compensation Insurance Life, Disability, 4% and Unemployment Insurance 5% Benefits Costs 2019 $8.7M F111114111141111 Health Insurance 51% CAPITAL IMPROVEMENT PROGRAMS The capital improvement programs include purchases of property and equipment and improvements or capital maintenance that extend the asset's useful life. The majority of capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT) Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are 21 November 6, 2018 - Page 38 of Financial Overview purchased from the Heavy Equipment Internal Services Fund. The Facility Maintenance and Parking Structure capital maintenance projects are included in the Capital Projects Fund. The town prepares a five-year capital plan for the Capital Projects and RETT Funds. The capital improvements program reflects the town's vision to be "the premier international mountain resort community." Total Capital Improvement Programs from both the Capital Projects Fund and RETT Fund are proposed at $21.4 million in 2019. Real Estate Transfer Tax Fund Projects Annual operating costs in the RETT fund are proposed at $3.4 million. Capital project expenditures are proposed at $4.4 million and include: Vail Valley Drive path extensions from Ford Park to the east intersection of Ptarmigan and Vail Valley Drive, Design for the reconstruction of the nature center, continuation of water quality improvements and stream bank mitigation of Gore Creek, construction of a shelter at Ford Park softball fields, and a pilot program at Buffher Creek Park to reduce turf grass. Additional details are shown in the Real Estate Transfer Tax Fund Five -Year Projection. Capital Project Fund Projects Noteworthy projects for 2019 include: Annual capital maintenance of town facilities, parking structures, technology and streets totaling $4.0M; $115.1K in vehicle expansions including a building inspector vehicle, town engineer vehicle, and a Police Chief vehicle); $77.9Kfor moveable barricades and an accompanying trailer and to provide barriers for vehicle entry into event areas; $1.5M transfer to the Housing Fund for the Vail INDEED program; $2.0M for the second phase of the data center upgrades and remodel; $8.0M for the first phase of the expansion and remodel of the Public Works shop complex„ replacement of Bridge Road bridge ($450K); installation of a snowmelt system at East Meadow Drive ($750K); and drainage improvements in East Vail ($400K). During 2019, the VRA will reimburse the Capital Projects Fund $1.5M for the Red Sandstone parking structure. This will be reimbursed over the next five years totaling $9.3 million. Additional details are shown in the Capital Projects Fund Five -Year Projection. Housing Fund The Housing Fund was created in 2017 and is reported on a budget basis only to track town housing programs. The Housing Fund is funded by Employee Housing Fee -in -Lieu collections and transfers from the Capital Projects Fund. The 2019 budget includes $1.5M transfer from the Capital Projects Fund for the purchase of deed restrictions. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes $937,800 to purchase various replacement vehicles and equipment in 2019. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail 22 November 6, 2018 - Page 39 of Financial Overview Resorts). The 2019 proposed budget reflects a surplus of $307,431 after payment of all operating expenses, principal and interest due to the capital projects fund, and $280,701 set aside for capital projects, specifically bathroom and kitchen renovations that were carryovers from the work started in 2018. Timber Ridge is projected to have a fund balance of $1.5 million at the end of 2019. FUND BALANCES Projected fund balances for all funds at 12/31/19 are $47.3 million compared to $48.7 million projected for the year ending 12/31/18. The ending fund balance of the General Fund is projected at $27.3 million, representing 67% of annual revenues. It is recommended that the General Fund be at least 30% of the budgeted revenues. The Capital Projects Fund and RETT Fund are projected to have ending fund balances of $11.2M and $1.4K, respectively at the end of 2019. BONDED DEBT During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for public improvements in Lionshead. Two series of bonds were issued to take advantage of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy paid by the federal government. Using the BABs will save the VRA approximately $700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a final maturity of 2030. Annual debt service of approximately $1.1 million is paid by incremental property taxes collected within the district. 23 November 6, 2018 - Page 40 of Major Revenue Analysis 2019 Proposed Budget 24 November 6, 2018 - Page 41 of 469 % from 2017 % from Forecast 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 2019 Actual Actual Actual Actual Actual Actual Actual Actual Actual Amended Forecast Proposed Comments General Sales Tax 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,763,244 25,591,483 26,046,000 26,545,000 27,080,000 2019 proposed at a 2.0% increase from 2018 forecast, or 5.8% increase from 2017 actuals; YTD collections as of September are up 6.8% from 2017; 2018 forecast would end the year up 5.3% from 2017. Forecast is based on YTD actuals plus remainder of year at 2017 levels. -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 2.5% -0.7% 1.8% 3.7% 2.0% RETT Tax 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,843,356 6,313,611 6,100,000 6,300,000 6,300,000 2019 flat with 2018 forecast (5 year average annual growth is 3.2%) -72.4% 176.5% -36.6% 23.8% -13.3% 44.9% 1.7% -1.8% -7.7% -3.4% -0.2% 0.0% Parking Revenue 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 5,230,062 4,902,756 5,147,900 5,222,900 5,426,000 2019 based on 2016 actuals (2017 was lower than normal); 2019 also includes summer parking 5.7% 1.2% -20.1% -14.2% 20.7% 17.9% 9.3% 5.7% -6.3% 5.0% 6.5% 3.9% based on 2018 actuals and a nominal amount of pass sales at Red Sandstone structure Property & Ownership Tax 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,911,842 4,940,193 5,300,000 5,300,000 5,300,000 Based on preliminary assessor's data; valuations up less than 1 %; net tax flat 4.6% 9.9% 1.6% -17.4% 1.7% 0.1% 0.7% 11.9% 0.6% 7.3% 7.3% 0.0% In 2020, the town will experience another impact from Gallagher, estimated at $540K reduction Lift Tax Revenue 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 5,032,970 4,708,765 4,944,200 4,944,200 5,025,000 2019 proposed at a 1.6% increase from 2018 and a 6.7% increase from 2017 actuals -7.0% 10.2% 5.1 % -2.7% 16.7% 15.1% 9.5% 5.6% -6.4% 5.0% 5.0% 1.6% Assuming an average winter season rather than the lackluster performance of 2017. Construction Fees 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,552,569 1,628,471 1,619,321 2,567,060 2,061,207 2019 is a 19.7% decrease from 2018 forecast, based on 5 year average plus Launch, Park Meadows -64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.3% -20.4% 4.9% -0.6% 57.6% -19.7% and Lion View projects; 2018 YTD collections of $2.5M is trending up 77% from prior year Construction Use Tax 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,688,841 1,740,754 1,975,900 3,800,000 2,220,000 2019 based on two year average plus estimated collections from Lion View, Park Meadows 17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1% -23.9% 3.1% 13.5% 118.3% -41.6% and Launch projects; 2018 inlcluded $1.9M from Vail Health project Other Taxes 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,812,997 1,803,508 1,878,472 1,921,000 1,878,560 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. -6.0% 10.7% 5.6% -7.4% 3.8% 5.6% 3.1% -3.9% -0.5% 4.2% 6.5% -2.2% Federal / County Grants 203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 184,827 169,883 1,633,406 1,633,406 695,000 2018 includes $700K CDOT Water Quality "TAP" grant; $675K bus grants and $135K state grant N/A 1757.6% -57.8% -42.6% -91.0% -45.6% -67.9% 21.4% -8.1% 861.5% 861.5% -57.5% for water quality improvements at PW Shops 2019 federal grant for buses and ERWSD share of Dowd Junction path reconstruction Earnings on Investments 460,234 330,216 539,541 492,015 426,975 674,027 271,896 191,992 563,885 217,698 217,698 364,981 Based on available fund balance and investment returns assumed at 1.0% -75.0% -28.3% 63.4% -8.8% -13.2% 57.9% -59.7% -29.4% 193.7% -61.4% -61.4% 67.7% Rental Income 912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 1,019,509 1,027,199 1,064,138 1,064,138 1,092,352 Includes Donovan Pavillion at $330K; employee housing rentals and parking structure leases -4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -0.9% 0.8% 3.6% 3.6% 2.7% E911 and Interagency Dispatch 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,918,590 2,008,451 2,042,068 2,042,068 2,158,436 Funding by E911 Authority Board and participating agencies 14.9% 0.2% 2.6% -2.2% 3.5% -2.6% -1.8% 1.2% 4.7% 1.7% 1.7% 5.7% 2019 Red Sandstone parking garage Vail Reinvestment Authority Transfers - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 3,546,063 4,179,718 4,202,023 4,202,023 1,550,000 N/A 565.7% -24.8% -65.6% 65.5% -9.6% 28.6% 17.9% 0.5% 0.5% -63.1% Sale of Chamonix Housing Units - 17,693,900 17,693,900 - Project Reimbursment Red Sandstone - 5,800,000 5,800,000 - $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structure All Other Revenue 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,305 7,783,483 7,358,044 6,188,318 6,188,318 6,752,633 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare -24.8% 62.9% -18.8% -26.9% 0.0% 59.2% 27.3% -18.7% -5.5% -15.9% -15.9% 9.1% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. It may also include use of Traffic Impact fees or Holy Cross Community Enhancement Funds Total Revenue % compared to Prior Year 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 67,480,345 66,936,720 91,853,343 95,441,710 67,904,168 -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -0.7% -0.8% 37.2% 42.6% -28.9% -5.6% Without one-time Chamonix sales & RSES reimbursement & Fed'I grants 24 November 6, 2018 - Page 41 of 469 Staffing Discussion The budgetary impacts of staffing are reflected in various parts of this entire budget document. In an effort to centralize the conversation, the below is a list of talking points that we will present for discussion. Ultimately, staff is requesting Council's feedback on these proposed items prior to the ordinance readings. 1. Performance-based Merit During the September 18th meeting, Council supported a 4% percent merit increase for the 2019 budget. A 4% merit increase is proposed to prevent a decline in market competitiveness and to continue as an average payer for most employment categories. Below is a comparison of budgeted merit increases compared to actual merit increases: 2. Compensation Study Earlier and as part of the 2018 budget, Council authorized an independent comprehensive review of the town's compensation plan. The overall summery report showed that most pay ranges for the town are at market (+/-5% of market average). However some adjustments were needed to address below market ranges. The estimated cost to implement these adjustments is $185,000 (less than 1% of the salary budget) and is included in the proposed 2019 budget. 3. Enhancement of wellness benefit As pay is only one tool used to attract, retain, and motivate employees, staff also formed a Great Place to Work committee to identify strategies to ensure the town is an employer of choice. One of the recommendations of the committee was to equalize the current wellness benefit, which reimburses full time employees for a Vail ski pass (up to $700), an athletic club membership (up to $450), or cash ($100). Taking effect in November 2019 (as a 2020 benefit), staff recommends converting this program to one that will equalize the wellness benefit by giving the same flat amount to each full time employee as a reimbursement for expenses relating to the improvement of overall employee health and wellness. Included in the 2019 budget is a placeholder of $137,500 to launch and administer this program. The full year cost of the program is estimated at $275,000 compared with $190,000 budgeted in 2018. During 2019 staff will fully define the program terms and eligibility requirements. 4. Headcount Requests A total of 5 FTEs are requested for inclusion in the 2019 Budget. One additional FTE was already in the 2018 budget with funding, but no headcount (Asset Manager). Please refer to pages 25 and 26 for a list of the requests and a ten year history of headcount. The headcount requested ties directly to work plans based on the goals listed in the Council Action Plan. 5. Healthcare The town has been able to stabilize the annual ups and downs of healthcare claims experience coupled with increases in cost. Both the employee and town departments will see an increase in cost, but by using some of the reserves built up during 2013 — 2016, the increase will be less dramatic. The total increase to the town's cost for all benefits in 2019 is 6% from 2018 budget. November 6, 2018 - Page 42 of 2014 2015 2016 2017 2018 YTD Budgeted 3.0% 4.0% 5.0% 4.0% 4.0% Actual 2.9% 2.7% 3.7% 3.7% 2. Compensation Study Earlier and as part of the 2018 budget, Council authorized an independent comprehensive review of the town's compensation plan. The overall summery report showed that most pay ranges for the town are at market (+/-5% of market average). However some adjustments were needed to address below market ranges. The estimated cost to implement these adjustments is $185,000 (less than 1% of the salary budget) and is included in the proposed 2019 budget. 3. Enhancement of wellness benefit As pay is only one tool used to attract, retain, and motivate employees, staff also formed a Great Place to Work committee to identify strategies to ensure the town is an employer of choice. One of the recommendations of the committee was to equalize the current wellness benefit, which reimburses full time employees for a Vail ski pass (up to $700), an athletic club membership (up to $450), or cash ($100). Taking effect in November 2019 (as a 2020 benefit), staff recommends converting this program to one that will equalize the wellness benefit by giving the same flat amount to each full time employee as a reimbursement for expenses relating to the improvement of overall employee health and wellness. Included in the 2019 budget is a placeholder of $137,500 to launch and administer this program. The full year cost of the program is estimated at $275,000 compared with $190,000 budgeted in 2018. During 2019 staff will fully define the program terms and eligibility requirements. 4. Headcount Requests A total of 5 FTEs are requested for inclusion in the 2019 Budget. One additional FTE was already in the 2018 budget with funding, but no headcount (Asset Manager). Please refer to pages 25 and 26 for a list of the requests and a ten year history of headcount. The headcount requested ties directly to work plans based on the goals listed in the Council Action Plan. 5. Healthcare The town has been able to stabilize the annual ups and downs of healthcare claims experience coupled with increases in cost. Both the employee and town departments will see an increase in cost, but by using some of the reserves built up during 2013 — 2016, the increase will be less dramatic. The total increase to the town's cost for all benefits in 2019 is 6% from 2018 budget. November 6, 2018 - Page 42 of 6. Housing Stipend / Allowance Staff is requesting a placeholder of $200,000 to pursue a housing stipend or allowance for eligible employees. While a proposed program has not been defined, other local organizations have provided some solid examples of housing assistance methods successfully resulting in employee retention and employees living nearby. Eagle River Water & Sanitation District (ERWSD) has 50% of employees residing in district-owned units. The other 50% either receives a $300/month housing allowance or has participated in other housing programs such as down payment assistance. As a result, 100% of their employees live in Eagle County. Colorado Dept. of Transportation (CDOT) provides a housing stipend of $500/month for employees in Summit, Eagle, Garfield and Pitkin counties. Pitkin County provides a housing stipend of $125/month. Town of Aspen has 50% of employees in either deed restricted housing or in their rental inventory. The Town of Breckenridge manages a down payment assistance program plus access to 900 deed restricted units for rent. November 6, 2018 - Page 43 of Full-time Regular Positions Innovation Officer Asset Manager Electrical Inspector Wildland Lead/Fire Prevention Inspector Water Quality Coordinator Parking Equipment Technician Maintenance Worker Police Administrative Technician Town of Vail 2019 Proposed Budget Summary of Changes in Personnel From 2018 Original Budget to 2019 Proposed Budget Comments 1.00 Proposed placeholder for Innovation Officer 1.00 2018 catchup of full time asset manager Part time electrical inspector to be offset by savings from contract inspections services Conversion of seasonal wildland lead firefighter to fulltime wildland lead/fire prevention inspector (see offset in seasonal positions below) Conversion of Water Quality Coordinator into a permanent position (see offset in fixed -term positions below) 2018 catchup of fulltime parking equipment tech/irrigation tech converted to fulltime 0.50 parking equipment tech; Backfill of 0.5 FTE irrigation tech to be paired with added maintenance worker (See maintenance worker below) 0.50 Add maintenance worker to be paired with irrigation tech above Conversion of part-time police administrative technician to fulltime (partial grant funding) 0.50 1.00 1.00 0.50 Total Full-time Regular Positions: 6.00 Full-time Externally Funded Positions School Resource Officer 1.00 Add fulltime School Resource Officer to be funded 70% by Vail Mountain School Total Full-time Externally Funded Positions: 1.00 Fixed -Term Positions Water Quality Coordinator (1.00) Conversion of Water Quality Coordinator into a permanent position (see offset in fulltime positions above) Total Fixed -Term Positions: (1.00) Seasonal Positions Wildland Lead Maintenance Worker (0.50) Convert seasonal wildland lead firefighter to fulltime wildland lead/fire prevention inspector (see offset in fulltime positions above) 0.50 Add winter seasonal maintenance worker for increased maintenance at Red Sandstone Elementary School parking facility Total Seasonal Positions: Total Changes to FTE Count: 6.00 25 November 6, 2018 - Page 44 of 469 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2019 Positions Change Full -Time Regular Positions - Funded by TOV Town Officials 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 1.00 Administrative Services 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 29.60 29.60 0.00 Community Development Fire Police and Communications Library Public Works, Streets & Roads, Landscaping Transportation & Parking Fleet Maintenance Facility Maintenance 15.85 14.85 13.85 13.85 12.85 13.85 12.85 14.00 15.00 16.50 1.50 24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 36.50 37.50 1.00 55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 57.25 57.75 0.50 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 41.80 43.30 1.50 31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 47.00 47.50 0.50 12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 12.00 12.00 0.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00 0.00 Total Full -Time Regular 222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 266.13 272.13 6.041 Fixed Term Employees Administrative Services 0.50 1.00 1.00 1.00 1.00 0.00 Community Development 0.50 - 1.00 1.00 (1.00) Fire - 0.00 Police and Communications 1.00 1.00 0.00 Public Works, Streets & Roads, Landscaping 1.50 0.00 Capital Projects 0.50 0.50 0.00 Document Imaging 1.00 1.00 1.00 1.00 1.00 0.00 (Total Fixed -Term 3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 (1.00) Externally Funded Employees Police and Communications 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 1.00 ITotal Externally Funded 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 1.00 Total Full -Time Employees 235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 276.13 282.13 6.00 Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 2.29 2.29 0.00 26 November 6, 2018 - Page 45 of 469 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Community Development 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Fire 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 3.00 2.50 Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 2.40 2.40 Public Works/ Streets & Roads/Landscaping 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 8.66 9.16 Transportation & Parking Fleet Maintenance Facility Maintenance 2019 Positions Change 0.00 (0.50) 0.00 0.00 0.50 27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 20.52 20.52 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 37.79 37.79 0.00 All FTE's (Full -Time Equivalents) Town Officials 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 1.00 Administrative Services 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 32.89 32.89 0.00 Community Development 16.35 14.85 14.10 14.10 13.10 14.10 12.85 15.00 16.00 16.50 0.50 Fire 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 39.50 40.00 0.50 Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 28.00 29.00 1.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 0.00 Records 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 4.25 4.75 0.50 Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 65.25 66.75 1.50 Library 8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 8.95 8.95 0.00 Public Works, Streets & Roads 42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 50.46 52.46 2.00 Transportation & Parking 58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 67.52 68.02 0.50 Fleet Maintenance 12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 12.00 12.00 0.00 Facility Maintenance 21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 17.92 17.92 0.00 Capital Projects / Fixed Term (Total FTE's 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 0.00 288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 313.92 319.92 6.00 27 November 6, 2018 - Page 46 of 469 Town of Vail Employee Benefits 2017 2018 2019 Actual % Salary Budget % Salary Proposed % Salary Full -Time Regular Employees Fee Based Health Insurance 3,296,134 19.03% 3,758,200 19.45% 3,936,000 19.93% Group Term Life, Disability & Accidental Death 212,085 1.22% 242,500 1.26% 243,313 1.23% Wellness Benefit 97,974 0.57% 114,000 0.59% 13,000 0.07% Lifestyle Account - - 137,500 0.70% Sworn Officer Death and Disability Insurance 111,971 0.65% 118,000 0.61% 133,046 0.67% Subtotal Fee Based 3,718,164 21.47% 4,232,700 21.91% 4,462,859 22.60% Payroll Based Pension Contribution 2,590,725 14.96% 2,890,473 14.96% 2,959,121 14.99% Medicare 242,040 1.40% 258,166 1.34% 264,330 1.34% Workers' Compensation Insurance 301,972 1.74% 285,000 1.48% 291,200 1.47% Unemployment Compensation Insurance 55,706 0.32% 58,000 0.30% 59,200 0.30% Subtotal Payroll Based 3,190,443 18.42% 3,491,639 18.07% 3,573,851 18.10% Total Full -Time Benefits 6,908,607 39.89% 7,724,339 39.98% 8,036,710 40.70% Part -Time and Seasonal Employees Fee Based Wellness Benefit Wellness Benefit - Boards Mini -Med Program Health Insurance 46,848 2.55% 56,000 3.53% 45,000 2.78% 9,100 0.50% 9,100 0.57% 9,100 0.56% 435,294 23.68% 326,800 20.62% 514,000 31.73% Payroll Based Pension Contribution 26,649 1.45% 23,777 1.50% 24,298 1.50% Medicare 27,826 1.51% 22,984 1.45% 23,488 1.45% Workers' Compensation Insurance 32,042 1.74% 20,000 1.26% 20,800 1.28% Unemployment Compensation Insurance 5,911 0.32% 4,755 0.30% 4,860 0.30% Subtotal Payroll Based 92,428 5.03% 71,516 4.51% 73,446 4.53% Total Part -Time and Seasonal Benefits 583,670 31.76% 463,416 29.24% 641,546 39.60% Total Benefits - All Employees 7,492,277 39.11% 8,187,755 39.16% 8,678,257 40.62% 28 November 6, 2018 - Page 47 of TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2017 2018 2018 2018 2019 Actual Original Amended Forecast Budget Revenue Local Taxes: $ 25,591,483 $ 26,046,000 $ 26,046,000 $ 26,545,000 $ 27,080,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 Sales Tax 15,831,698 16,149,000 16,149,000 16,458,000 16,790,000 Property and Ownership 4,940,193 5,300,000 5,300,000 5,300,000 5,300,000 Ski Lift Tax 4,708,765 5,212,600 4,944,200 4,944,200 5,025,000 Franchise Fees, Penalties, and Other Taxes 1,108,497 1,151,137 1,151,137 1,151,137 1,142,925 Licenses & Permits 1,763,740 1,747,787 1,747,787 1,747,787 2,343,328 Intergovernmental Revenue 2,308,333 1,980,972 2,214,475 2,261,000 1,977,104 Transportation Centers 4,902,759 5,388,000 5,147,900 5,222,900 5,426,000 Charges for Services 961,364 922,264 922,264 922,264 1,016,123 Fines & Forfeitures 258,095 254,156 254,156 254,156 245,563 Earnings on Investments 208,433 131,000 131,000 131,000 200,000 Rental Revenue 1,027,199 1,064,137 1,064,137 1,064,138 1,092,352 Miscellaneous and Project Reimbursements 276,015 180,000 181,000 181,000 254,000 Total Revenue 38,295,091 39,481,053 39,207,056 39,637,582 40,812,395 Expenditures Salaries 17, 362, 556 18,794,352 19,079,547 18,679,548 19,240,166 Benefits 6,227,606 6,767,047 6,842,457 6,842,457 7,194,885 Subtotal Compensation and Benefits 23,590,162 25,561,399 25,922,004 25,522,005 26,435,051 Contributions and Welcome Centers 313,288 266,755 270,755 270,755 285,695 All Other Operating Expenses 7,109,606 8,174,209 8,308,573 8,308,573 8,361,434 Heavy Equipment Operating Charges 2,254,344 2,385,076 2,385,076 2,385,076 2,497,629 Heavy Equipment Replacement Charges 676,259 725,926 725,926 725,926 755,279 Dispatch Services 659,571 659,608 659,608 659,608 669,590 Total Expenditures 34,603,230 37,772,973 38,271,942 37,871,943 39,004,678 Revenue Over (Under) Expenditures 3,691,861 1,708,080 935,114 1,765,639 1,807,717 Transfer to Marketing & Special Events Fund (1,702,790) (1,682,188) (1,916,120) (2,176,120) (2,487,788) Planning Projects Civic Area/Dobson Master Plan (125,000) (125,000) (125,000) (125,000) West Vail Master Plan (350,000) (350,000) (350,000) (325,000) Total Expenditures 1,989,071 (449,108) (1,456,006) (885,481) (1,130,071) Surplus Net of Transfers & New Programs Beginning Fund Balance 1,989,071 (449,108) (1,456,006) (885,481) (1,130,071) 27,300,260 27,651,283 29,289,331 29,289,331 28,403,850 Ending Fund Balance $ 29,289,331 $ 27,202,175 $ 27,833,325 $ 28,403,850 $ 27,273,779 As % of Annual Revenues EHOP balance included in ending fund balance - not spendable 76% 69% 71% 72% 67% $ 690,000 $ 690,000 $ 690,000 $ 890,000 $ 690,000 29 November 6, 2018 - Page 48 of A B C D D1 D1 D2 D3 D4 D5 E F F G H J K K L M N 0 P Q R S T U V W X X Y 2019 Council Contribution Request Spreadsheet TOWN OF VAIL FUNDING REQUEST a 2018 2018 Council -Approved Cash SIGNATURE EVENTS (VAILBRAND) *2018 Non-appli( Bravo! Colorado New York Philharmonic Philadelphia Orchestra Vienna- Berlin Opera and Tosca Academy of St. Martin in the Fields Commissioning Project (New Works Project) Donovan Chamber Music Series (Uncorked) Classically Uncorked Silver Oak & Twomey Series National Repertory Orchestra Vail Jazz Festival Vail Valley Foundation Vail International Dance Festival Vail International Dance Festival- Podcast Hot Summer Nights Whistle Pig Summer Go Pro Mtn Games GRFA Video Board- Capital Burton US Open Fireworks Funding Laser/Drone Show TOTALSIGNATURE EVENTS DESTINATION EVENTS VVF: Colorado Classic Spring Back Snow Days TOTAL DESTINATION EVENTS Donovan for 6 days (36,000) SERVICES (Add Note in 2017 notes that this does not Colorado Ski Museum: Operating Betty Ford Alpine Garden: Operating Betty Ford Alpine Garden: Capital Request Bright Futures Foundation Eagle River Watershed Council EGE Air Alliance High Five Access Media (TV5) Eagle Valley Childcare Eagle Valley Land Trust VVF: Vail Valley Athlete Commission Children's Garden of Learning Vail Mountain Bike Association Eagle River Youth Coalition Friends of Mountain Rescue Red Sandstone Elementary Ski and Snowboard Club Vail Ski and Snowboard Club Vail- Capital Small Champions of Colorado Education Foundation of Eagle County Vail Memorial Park Foundation TOTAL SERVICES 27,500 a 2018 2018 Council -Approved Cash 2016 In -Kind In -Kind 2019 In -Kind Variance to PY 2019 Council ion year Request Recommended 2018 In -Kind Request Recommended Funding 90,193 Cash - 90,193 - Value 78,275 - 30,000 - Donovan for 6 days (36,000) 36,000 Donovan for 3 days ($18,000) 18,000 1,000 - 74,902 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 48,962 - 4,600 27,500 $2,800 in police support (7 events x $400 each) 2,800 - Police coverage, fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast 45,000 490,000 Use of Soccer lot, RV lot 27,600 52,015 - 987,640 161,400 110,000 65,000 300,000 - 100,000 - 510,000 65,000 ?quire a new application; they are given annual increase) 44,566 Subsidized rent per lease terms 9,320 69,700 One blue parking spot to be used by the director 1,100 19,000 - 45,450 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 75,000 112,000 - 52,015 - 6,060 - 12,800 Snow plow services 5,000 - Radios (to be purchased with PD radios in 2018) 20,000 - 4 days usage of Dobson $1,321 per day 5,284 - 54 single day parking vouchers ($1,350) 1,350 - 1 day usage of Dobson on 2/18 ($1,321) 1,321 50,000 - 486,591 46,375 2019 Requests 2019 Council - Approved 2019 Cash Staff 2019 In -Kind Variance to PY 2019 Council Request Recommended 2018 In -Kind Request Recommended Funding Approved In -Kind Cash Cash Value 97,300 97,300 84,600 100.000 30,000 1,000 100,000 64,900 4,600 30.000 110,000 490,000 52.015 20,000 90,193 90,193 78,275 30,000 1,000 74,902 48,962 4,600 27,500 490,000 52,015 20,000 1,281,715 1,007,640 78,275 (78,275) Donovan for 4 days ($26,380) 26,380 Donovan for 3 days ($19,785) 19,785 10 full day rentals of Donovan Pavillion ($65,950), waive banner hanging fees at street banners at covered bridge and Lionshead 26,380 Police Support for Hot Summer Nights 2,800 Police Support for Hot Summer Nights 2,800 55,000 Use of Soccer lot, RV lot 20,000 133,145 20,000 110,000 300,000 300,000 110,000 300,000 300,000 65,000 200,000 710,000 710,000 65,000 200,000 55,000 75,000 29,000 100.000 42.000 75,000 112,000 55,000 5,000 10,000 43,264 5,000 2,500 23.500 20.000 500,000 3,000 44,566 69,700 42,000 75,000 112,000 52,015 32,500 5,000 16,000 1,155,264 448,781 Subsidized Rent ($9K) and two Silver Parking Passes ($4,000) 9,000 One blue parking space ($1,250) to be used by the director, 2 designated parking spots in Ford Park ($400) 1,650 (19,000) (3,450) VLMD Marketing Support (6,060) Snow plow services 5,000 19,700 5,000 16,000 4 days usage of Dobson $11,120 per day 5,560 70 single day parking vouchers (Valued at $2,100) 1,620 (50,000) 22,830 (37,810) 30 November 6, 2018 - Page 49 of 469 BB CC DD EE FF IN KIND Vail Junior Hockey - Nov 2016 Tournament/January 2017 Tournament Holiday Skate Festival Skating Club of Vail (July 13-17 & Dec 21-24, 26,27) Special Olympics (Sundays Jan , Feb, Mar '18) Foresight Ski Guides SOS Outreach World Figure Sport Society Round Up River Ranch TOTAL IN KIND • GRAND TOTAL: COUNCIL CONTRIBUTIONS 2,004,231 328,945 1 8 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $22,240 22,240 20,000 2 full days usage of Dobson (Dec 14th/15th OR Dec 21/22) 5,560 21 days usage of Dobson Arena, parking pass for Hockey Director ($58,380) 8 days usage of Dobson unless there is enough available days ($22,240) 22,240 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,380) 1,380 2 Blue passes ($2,500) 2,500 25 single day parking passes $750 750 2018 Contribution from the VLMD - 22,240 50 parking vouchers for Superhero Ski Day ($750) 1,500 20,000 56,170 2,004,231 328,945 3,146,979.00 2,166,421 277,145 187,750 31 November 6, 2018 - Page 50 of 469 1 21 days usage of Dobson Arena, parking pass for Hockey Director ($58,380) 22,240 - Applied Through CSE as directed by Council and Staff - 10 days uage od Dobson arena ($27,800) 22,240 - 50 parknig passes for Sundays (1st Sunday in Jan 2019 -end of season) ($1,500) 1,380 - 4 Blue passes ($5,000) 2,500 - 25 single day parking passes 750 - Up to 6 days use of Dobson; Event takes place 9/26-9/29 with set up beginngin 9/24 ($16,680) 5,560 5,560 50 parking vouchers for Superhero Ski Day ($750) 1,500 0 0 56,170 5,560 0 0 3,146,979.00 2,166,421 277,145 187,750 31 November 6, 2018 - Page 50 of 469 2019 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2019 budget. Funding is proposed flat from 2018 budget levels, consistent with the towns operating budget increase. New grant applications for signature events and in-kind requests are only required every other year, 2019 being an application year, unless the applicant is requesting new or different levels of funding. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events are required to submit applications through the Commission on Special Events (CSE), which are due September 24th. Staff has proposed an overall funding amount of $151,500 based on recommendation of the CSE and prior year's funding level. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Vail CASH REQUEST: $409,200 ($288,661 or 42% increase from prior year) IN-KIND REQUEST: Seven days use of Donovan Pavilion (valued at $46,164) BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $409,200, an increase from prior year funding of $288,661 (42%). The request includes $224,600 for current concert programs including the New York Philharmonic ($97,300), the Philadelphia Orchestra ($97,300), and the New Works Project ($30,000). New program requests include the debut of a three concert residency of the Chamber Orchestra Vienna -Berlin ($84,600). This will be replacing Academy of St. Martin in the fields for 2019. Bravo! Vail is also requesting an additional $100,000 for their first full opera production that will consist of two performances of Puccini's Tosca. This request represents 20% of the total cost of the new opera program budget. As part of the Tosca performances Bravo! Vail is exploring education programs that will introduce the world of opera to the community. This includes master classes, cast meet and greets, youth performances, backstage tours, and pre -performance talks. Bravo! is also requesting in-kind use of Donovan Pavilion for a total of seven days for the Chamber Series (4 days) and Classically Uncorked Series (3 days). STAFF RECOMMENDATION: Staff recommends a contribution of $288,661, flat with prior year and consistent with the 2019 budget philosophy for departmental operating expenses. This includes $90,193 of funding to both the New York Philharmonic and the Philadelphia Orchestra, $78,275 for Vienna- Berlin, and $30,000 for the new works commissioning project. With Puccini's Tosca opera being an entirely new proposal, staff is deferring the decision to Council. Should Council have a desire to fund the opera programing, funding will come from General Fund reserves. This request is currently not included in the 2019 budget proposal. 32 November 6, 2018 - Page 51 of Staff also recommends an in-kind contribution of seven days at Donovan Pavilion valued at $46,165. This includes the use of up to four days of Donovan for the Donovan Chamber Music Series and up to three days use of Donovan for the "Uncorked" Series. B. Bravo! Family Concert (National Repertory Orchestra) CASH REQUEST: $1,000 (flat with prior year) BACKGROUND INFORMATION: Each summer season the Orchestra puts on a free family concert at Ford Amphitheater in collaboration with Bravo! Vail. The Orchestra is requesting $1,000 to offset event costs of marketing, instruments and equipment transportation, music and truck rental, and rehearsal costs. STAFF RECOMMENDATION: Staff recommends funding at $1,000 consistent with prior year's funding. This concert has been funded since 2012. C. Vail Jazz CASH REQUEST: $100,000 ($25,098 or 34% increase from prior year) INKIND REQUEST: Ten full day rental of Donovan Pavilion (valued at $65,950), waived banner fees at the covered bridge and Lionshead roundabouts BACKGROUND INFORMATION: Vail Jazz is requesting a total cash contribution of $100,000, an increase from prior year of $25,098 (34%). The contribution will be used to fund more than 75 free and ticketed performances over a 10 -week period in the summer. The increase in funding is requested to support three 25th anniversary special events including a 25th Anniversary Celebration held at a luxury hotel in Vail, an opening night 25th Anniversary Jazz Party, and the Niki Haris `Gospel Prayer Meetin' at Gerald Ford Amphitheater to be promoted on a larger scale than prior years as a stand alone destination event. STAFF RECOMMENDATION: Staff recommends a contribution of $74,902, flat with prior year and consistent with the 2019 budget philosophy for departmental operating expenses. Staff also recommends an in-kind contribution of 4 full day rentals of Donovan valued at $26,380, consistent with prior year. Staff does not recommend waiving the banner hanging fees because that is a hard cost to the town. Should there be a desire to increase funding to Vail Jazz, staff recommends funding the `Gospel Prayer Meetin' event enhancements. Staff does not recommend funding the 25th anniversary event celebrations. D. Vail Valley Foundation (VVF) CASH REQUEST (OPERATING): $99,500, 23% increase from prior year CASH REQUEST (CAPITAL):$110,000 INKIND REQUEST: $60,600 in in-kind services BACKGROUND INFORMATION: The VVF is requesting $99,500 of cash funding for Vail Brand events. This includes Vail International Dance Festival ($69,500) and Hot Summer Nights ($30,000). VVF has also requested in-kind services of $2,800 for Hot Summer Nights, $2,800 for the Whistle Pig concert series, and $55,000 for the Summer GoPro Mountain Games (an increase 33 November 6, 2018 - Page 52 of of 22% from prior year). The VVF is also requesting $110,000 for the new High Definition (HD) video board at the Gerald Ford Amphitheater. Details for these events requests are included below. Please note the VVF has also requested funding/in-kind for events in the Services Categories detailed in items G and R below. D1. Vail International Dance Festival: The VVF is requesting a 30% increase from prior year funding for a total contribution of $69,500. The increased request is to assist with increased annual costs to run the program due to continued growth for this event over the past 5 years. $65,000 will cover 3% of operating expenses for this program. D2. Hot Summer Nights: The VVF is requesting $30,000 cash funding for Hot Summer Nights series. This is a 9% increase from prior year funding. In addition, VVF is requesting $2,800 in-kind contribution for police presence during Hot Summer Nights, consistent with prior year. D3. Summer GoPro Games: While this event is cash -funded by the CSE ($84,790 in 2018), the VVF is requesting $55,000 of in-kind contribution. D4. Whistle Pig Vail: The VVF is requesting $2,800 in-kind contribution for police presence during New Whistle Pig Vail series which debuted during 2018. D5. Video Installation Capital Request: The VVF is requesting $110,000 reimbursement for the new HD Digital videoboard at Ford Park Amphitheater installed during 2018. The digital screen will enhance the experience of general admission guests, improve recognition of valued partner, donors and sponsors; create new revenue streams through on-screen advertising, and allows for increased ticket revenue. This request was initially presented to Town Council out of cycle in winter 2018 and Council requested that the VVF make this request during the annual funding process. STAFF RECOMMENDATION: Staff recommends cash funding of $53,562 for the Vail International Dance Festival and $27,500 for Hot Summer Nights, flat with prior year and consistent with the 2019 budget philosophy for departmental operating expenses. Determination of in-kind funding will be referred to the Event Review Committee. During 2018, the VVF presented a capital request of $110,000 for a videoboard to Council. Council instructed the VVP to come back during the annual funding process. This request is now being brought back in the appropriate process and staff is deferring the decision to Council. Should Council have a desire to help fund the digital videoboard, funding will come from the Capital Projects Fund. E. Burton US Open Snow Boarding Championships CASH REQUEST: $490,000, flat with prior year INKIND REQUEST: Use of Soccer lot and RV lot BACKGROUND INFORMATION: Highline is requesting $490,000 cash support for the 2018 U.S. Open Snowboarding Championship event, consistent with prior year. Highline is also requesting an in-kind contribution to use the town's Soccer and RV lots. STAFF RECOMMENDATION: Staff recommends cash funding of $490,000, flat with prior year's contribution, and consistent with the 2018 budget philosophy for departmental operating expenses. In-kind funding will be determined by the Commissions on Special Events and the TOV Event Review Committee. 34 November 6, 2018 - Page 53 of F. Fireworks BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July and New Year's Eve firework shows. This year, staff would also like to propose an additional $20,000 of funding for a drone and/or laser show in case of a fire ban prohibiting Fourth of July fire works during summer 2019. STAFF RECOMMENDATION: The town has currently included $52,015, flat with prior year funding, to the annual operating budget for the fireworks for 2019. The town has also included $20,000 placeholder for a drone/laser show. DESTINATION EVENTS G. Vail Valley Foundation (VVF) Colorado Classic CASH REQUEST: $310,000 (flat with prior year) INKIND REQUEST: $65,000 to be used for police, fire, public works, and community information services. BACKGROUND INFORMATION: The VVF is requesting $310,000 to be used towards the Colorado Classic. This request is contingent upon the VVF and RPM Events agreement renewal to secure Vail as the host city for two stages of the Colorado Classic. During 2018 this event was funded with $110,000 from the General Fund and $200,000 from the Vail Local Marketing District. STAFF RECOMMENDATION: Acknowledging Council's input during the event recap presentation October 16th, staff recommends funding flat with 2018, with the $200,000 VLMD funds to be directed toward marketing and public outreach for the event. H. Highline- Spring Back CASH REQUEST: $300,000 ($200,000 or 67% increase from prior year) BACKGROUND INFORMATION: Highline is requesting $300,000 for the Spring Back to Vail event April 11th - 14th. This event will include two free headlining concerts at Ford Park and additional music at Spring Back LIVE! featuring music throughout Town and on mountain for guests and locals to enjoy. The event will also include an interactive partner expo village, parties and offerings around town and the iconic World Pond Skimming Championships. Spring Back to Vail will coordinate lodging deals encouraging longer, multiple night stays to incentivize guests to choose Vail in the spring and take advantage of a multi -layered event weekend. STAFF RECOMMENDATION: During 2018, this event was funded out of cycle at a higher level than what was allocated by the CSE ($30,000). Vail Resorts also contributed $200,000 in cash toward the 2018 event. Staff defers the funding decision to Council. Should Council decide to fund this event, funding will come from General Fund reserves. This request is currently included in the 2019 budget proposal. I. Highline- Snow Days CASH REQUEST: $300,000 (flat with prior year) 35 November 6, 2018 - Page 54 of BACKGROUND INFORMATION: Highline is requesting $300,000 for the Vail Snow Days event, December 12th- 15th. This event will be a four day festival in early season and will replicate the revamped 2018 event. Snow Days will include two nights of free headliner concerts at Ford Park. The weekend will kick off with the 2nd annual Pray for Snow Bonfire and Celebration of Snow and set the vibe for a weekend of activities on mountain and throughout town with local restaurants, bars, retailers and galleries with the Savor Vail program. Creating specials and packages with hotels and lodging properties will help round out the opportunities for local businesses to actively be a part of the 2019 Vail Snow Days. STAFF RECOMMENDATION: During 2018, this event was funded out of cycle at a higher level than what was allocated by the CSE ($30,000). Staff defers the funding decision Council. Should Council decide to fund this event, funding will come from General Fund reserves. This request is currently included in the 2019 budget proposal. SERVICES This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. The 2019 budget process includes a discussion with Council to either keep the current definition of Services, or change the policy for funding requests in this category. Currently included in this category is annual operating support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town does not require an annual application to be filled out for ongoing operating support, which will be included in the annual budget at a set level each year. Applications are only required for increased or new funding requests. J. Colorado Ski Museum CASH REQUEST (OPERATING): $55,000, $10,400 or 23% increase over prior year INKIND REQUEST: $9,000 in subsidized rent and two silver parking passes (valued at $4,000) BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is requesting a cash contribution of $55,000 for general operating expenses, a 23% increase over prior year. The increased funding requested will be used towards expanded programing in lieu of charging visitors an admittance fee. The expanded programming will include digital scavenger hunts and new weekly presentations with speakers and ski films. In addition the museum is requesting an in-kind contribution of two Silver parking passes. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for subsidized rent ($9,000) and a cash contribution $44,566 flat with prior year, and consistent with the 2019 budget philosophy for departmental operating expenses. The CSE also granted the Colorado Ski Museum $5,000 of funding for Travelogues of the Museum programming. K. Betty Ford Alpine Gardens CASH REQUEST (OPERATING): $75,000, $5,300 or 8% increase over prior year 36 November 6, 2018 - Page 55 of CASH REQUEST (CAPITAL): $29,000 INKIND REQUEST: 1 Blue parking pass and continued use of 2 designated parking spots in Ford Park. BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution of $75,000 to support the annual operations of the Gardens, an increase of 8% over prior year. In addition, the Gardens are requesting $29,000 for orientation kiosks at the upper and lower gate main entrances as part of an "Interpretive Master Plan" to develop educational messaging through the gardens. The total cost of the master plan is estimated to be $190,000. STAFF RECOMMENDATION: Staff recommends funding the annual operating budget flat with 2018 ($69,700), consistent with the 2019 budget philosophy for departmental operating expenses. Staff also recommends the in kind request of one blue parking pass to be used by the Director as granted in 2018, along with the 2 designated spaces in Ford Park. Staff does not recommend funding the capital request of $29K for orientation kiosks at the main entrances of the Gardens as it is not in alignment with the town's master plan for Ford Park. The CSE also granted the Gardens $20,000 for "The Secret Life of Roots" Programming. L. Bright Futures Foundation CASH REQUEST (CAPITAL): $100,000 BACKGROUND INFORMATION: The Bright Futures Foundation supports survivors of domestic violence and sexual assault in the Vail Valley by empowering individuals and families through prevention, advocacy, crisis intervention and long-term healing services. Bright Futures Foundation is requesting $100,000 cash contribution for a new emergency housing facility to shelter individuals and families fleeing domestic violence and sexual assault. Beginning in 2002, Bright Future was leasing a facility from Eagle County Government for $1 per year. However due to the proximity to airport operations the lease will end in 2018. STAFF RECOMMENDATION: Based on preliminary information gathered, staff recommends waiting for more information regarding a location, finalized construction costs, and funding participation of other municipalities prior to recommending funding at this time. Town of Vail has not previously funded capital requests outside of town boundaries with the exception of $200,000 to the Castle Peak Senior Center in 2014. M. Eagle River Watershed Council CASH REQUEST (CAPITAL): $42,000, 8% decrease from prior year BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution of $42,000, an 8% decrease from prior year, to fund water quality monitoring, community education, and river restoration projects. Specifically the contribution will be used towards the Water Quality & Assessment Program ($12,000); Community Pride Highway Cleanup and Eagle River Clean Up ($2,000); and sediment source monitoring and bio -monitoring of Gore and Black Creeks ($14,000). STAFF RECOMMENDATION: Staff recommends funding the $42,000 as requested. 37 November 6, 2018 - Page 56 of N. Eagle Air Alliance CASH REQUEST: $75,000, flat with prior year BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to support flights from the Washington, Phoenix, and Dallas markets. STAFF RECOMMENDATION: Staff recommends funding of $75,000, flat with 2018 and consistent with the 2019 budget philosophy for departmental operating expenses. O. High Five Access Media CASH REQUEST: $112,500 (35% of Comcast franchise fees) BACKGROUND INFORMATION: High Five Access Media is requesting $112,000 (or 35%) of franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast franchise agreement with the town. STAFF RECOMMENDATION: Staff recommends funding of $112,000 (or 35%) in franchise fees the Town receives annually from Comcast, consistent with 2018. P. Eagle Valley Childcare (EVC) CASH REQUEST: $55,000, 7% increase from prior year BACKGROUND INFORMATION: The EVC has requested a total of $55,000 of funding for 2019, to be used for operations and to subsidize Town of Vail child and infant care. STAFF RECOMMENDATION: Staff recommends funding of $52,015, flat with prior year and consistent with the 2019 budget philosophy for departmental operating expenses. This childcare provider is an important service used by town employees as the only infant care provider in Vail and supports the Council's focus on a balanced community. Q. Eagle Valley Land Trust CASH REQUEST: $5,000 BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands, heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting $5,000 to support their Stewardship and Outreach Program, a program that coordinates the stewardship of existing conservation easements and addressing managements concerns in a collaborative, proactive way; as well as connecting people and raising awareness of the importance of land conservations. Funding will be used to market programs and events ($1,000), prepare and execute the Community Land Connection Hike in Vail ($1,500), and subsidize annual monitoring costs to the five conserved properties within the Town of Vail ($2,500). STAFF RECOMMENDATION: Staff does not recommend funding based on the few number of 38 November 6, 2018 - Page 57 of properties that require monitoring. Parks department staff are aware of the five properties should a reportable incident occur. R. Vail Valley Athlete Commission (VVF) CASH REQUEST: $10,000 ($3,040 or 65% increase over prior year) BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance athlete opportunities. This is a 65% increase over 2018 funding. An increase in funding is requested to support the growth in deserving athlete applications received each year which is outpacing the available program funds STAFF RECOMMENDATION: When the town began funding the Vail Valley Athlete Commission it was a valley wide program and many other organizations and municipalities provided financial support. In the last few years, the Town of Vail and VVF are the only organizations funding the Vail Valley Athlete Commission. Although staff believes this is an admirable organization, staff does not recommend funding in 2019 without participation from other municipalities. S. Children's Garden of Learning (CGL) CASH REQUEST (CAPITAL): $43,264 INKIND REQUEST: Snow plowing services (roads only), valued at approximately $6,500 BACKGROUND INFORMATION: Children's Garden of Learning is requesting a total cash contribution of $43,264 to fund building and safety improvements. $32,500 is requested to install a fence around the front on the building. $10,764 is requested to install cameras, a school intercom, and alarm system to ensure the school is safe and can prepared for emergencies. CGL is also requesting in-kind parking lot snow plow services valued at $6,500 consistent with prior years. STAFF RECOMMENDATION: Staff recommends funding $32,500 from the Capital Projects Fund to install a fence around the front of the Children's Garden of Learning Building because of the town's role as "landlord". In addition, staff also recommends the equivalent in-kind contribution of snow plow services (valued at $6,500) as awarded in 2018. Staff does not recommend funding for cameras, intercom, and alarm system as these are considered tenant fixtures and therefore the responsibility of CGL. T. Vail Mountain Bike Association CASH REQUEST: $5,000, flat with 2017 BACKGROUND INFORMATION: The Vail Valley Mountain Bike Association is requesting $5,000 to fund the Adopt a Trail program for 2018. The Vail Valley Mountain Bike Associate along with the U.S Forest Service spearheaded this organization and began to adopt trails in June 2016. Since then then they have been able to provide trail maintenance and restoration to 43 trails countywide, 9 of which are in Vail. STAFF RECOMMENDATION: Staff recommends funding of $5,000 for trail maintenance, consistent with prior year, to be used on trails within or that border the Town of Vail. Funding for this will come from the Real Estate Transfer 39 November 6, 2018 - Page 58 of Tax Fund. The Adopt a Trail organization services trails that connect to our community that would otherwise have little to no maintenance. U. Eagle River Youth Coalition (ERYC) CASH REQUEST: $2,500 BACKGROUND INFORMATION: Eagle County Youth Coalition is requesting $2,500 to be used to support programs and services provided to Vail residents including youth prevention education, collaboration, parent education, and early intervention services. STAFF RECOMMENDATION: Staff does not recommend cash funding because it is more appropriate for health and human services funding. In prior years the town has approved in-kind requests for this organization.. V. Friends of Mountain Rescue Support (FMRS) CASH REQUEST: $23,500 BACKGROUND INFORMATION: Friends of Mountain Rescue is requesting a cash contribution of $23,500 to fund two training events, a technical rope work training ($16,000) and a waterfall ice climbing and rescue training ($7,500) for 18 VMRG team members. STAFF RECOMMENDATION: Staff recommends funding for the technical rope work training for 18 VMRG members ($16,000). The town considers this organization part of emergency response in our area. W. Red Sandstone Elementary School (RSES) CASH REQUEST: $20,000 BACKGROUND INFORMATION: RSES is requesting $20,000 to purchase additional kits, support annual programing fees and technology for the Science Technology Engineering and Mathematics (STEM) Lab. In 2017, the Town of Vail funded the total cost of the creation of the STEM lab ($29,000). STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on the premise that capital and program support should be provided by the school district with property taxes collected in Vail. In 2018, council contributed funding of $29,000 (100% of the program cost) to RSES to create and establish the STEM Lab as a one time capital contribution. X. Ski and Snowboard Club Vail (SSCV) CASH REQUEST: $500,000 INKIND REQUEST: 4 full days use of Dobson Ice Arena (valued at $5,284) BACKGROUND INFORMATION: Ski and Snowboard Club Vail is requesting $500,000 to be used 40 November 6, 2018 - Page 59 of towards upgrading the Golden Peak training venue, subject to approval of the US Fire Service. The total cost of the project is estimated at $5,000,000. Expanding the Golden Peak training venue will enable SSCV to begin training two weeks earlier and thus increasing training capacity by nearly 100%. As of June 2018 the SSCV had received $3.8 million in pledge commitments. In addition SSCV is requesting 4 full days use of Dobson to host their Annual Ski and Snowboard Swap. STAFF RECOMMENDATION: This is a significant request that requires more discussion by Council. Staff does not recommend capital funding for facilities not owned by the town. Staff recommends funding the in-kind request for two days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. Y. Small Champions of Colorado, Inc. CASH REQUEST: $3,000 INKIND REQUEST: 70 parking vouchers to use on nine off peak Sundays during 2018-2019 ski season BACKGROUND INFORMATION: Small Champions of Colorado is requesting a cash contribution of $3,000 to fund one Small Champion to participate in the program during the 2018-2019 season. Small Champion is also request in-kind services for 70 parking vouchers to use on nine off peak Sundays (valued at $2,100). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2018 by providing 54 parking vouchers to be used on winter Sundays, valued at $1,620. Staff does not recommend the $3,000 cash contribution. IN-KIND REQUESTS Z. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 21 days at Dobson valued at $58,380 (3 weekends during November 2019, five days in June, six days for non -hockey related activities, and one day for a Fall Fundraiser). In addition, they are requesting one parking pass for the Hockey Director ($1,100). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2018 by providing 8 days of ice time (out of 21 requested) valued at $22,240, subject to approval and coordination with the Vail Recreation District for the ice time. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear -down, cleaning and utilities. Staff does not support in-kind funding of a parking pass for the Hockey Director. 41 November 6, 2018 - Page 60 of AA. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10 days use of Dobson valued at $27,240. STAFF RECOMMENDATION: Staff recommends providing 8 days of ice time (out of 10 requested) valued at $22,240 subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. BB. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50 parking vouchers valued at $1,500 to be used on Sundays beginning January 6, 2019 except for President's Day weekend. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2018 by providing 46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at $1,380. CC. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $5,000) for the 2018- 2019 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years valued at $2,500. DD. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $750) for the 2018/19 ski season to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2018/19 ski season to be used by program coordinators, consistent with 2018. EE. World Figure Sport Society BACKGROUND INFORMATION: World Figure Sport is requesting up to 6 days use of Dobson arena, valued at $16,680, for the 2019 World Figure & Fancy Skating Championships & Festival. STAFF RECOMMENDATION: Staff recommends providing 2 days of ice time (out of 6 requested) valued at $5,560 subject to approval and coordination with the Vail Recreation District. The World 42 November 6, 2018 - Page 61 of Figure Sport Society will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. FF. Roundup River Ranch BACKGROUND INFORMATION: Roundup River Ranch is requesting 50 parking vouchers, valued at $1,500, for Superhero Ski Day. STAFF RECOMMENDATION: Staff recommends providing 50 parking vouchers for the 2018/19 ski season to be used for Superhero Ski Day. 43 November 6, 2018 - Page 62 of TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Revenue 2% 3% 3% 3% 3% Total Sales Tax Revenue: $ 26,046,000 $ 26,545,000 $ 27,080,000 $ 27,622,000 $ 28,174,000 $ 29,019,000 $ 29,890,000 2019 at 2.0% increase from 2018 forecast (5.1% increase from 2017 actuals); Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,897,000 $ 10,087,000 $ 10,290,000 $ 10,496,000 $ 10,706,000 $ 11,027,000 $ 11,358,000 Use Tax 1,975,900 1,975,900 2,220,000 1,750,000 1,803,000 1,857,000 1,913,000 2019 based on two year average plus estimated for Lion View, Park Meadows, and Launch Projects; 2020 based on 5 year average then 3% increase Federal Grant Revenue - 675,059 300,000 700,000 - - - 2018 Forecast includes $675K FASTER grant to cover 80% of two buses Other County Revenue 260,302 260,302 - - - - - $260.3K reimbursement for radios from Eagle County Sheriffs Office, Eagle County Health Services District, and Avon Police Department; 2019-2020: $1M ($300K in 2019/ $700k in 2020) Federal grant reimbursement for Bridge Rd Bridge repair Other State Revenue 83,691 218,691 - 525,287 - - - 2018 Forecast includes $135K state grant transferred to CPF from RETT for PW runoff ; $83.7K DOLA grant for license plate readers (2 vehicles) and upgraded police intel sharing software; 2020: $525,287 CDOT bus grant Lease Revenue 159,135 159,135 164,067 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Sales of Chamonix Housing Development Units 17,693,900 17,693,900 - - - - - Sale of Chamonix Housing Units Project Reimbursement 6,989,416 6,989,416 200,001 2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County School District; $50K Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from Liftside to Glen Lyon Office Building- see corresponding expense below; 2019-2020: $1.1M use of Holy Cross Enhancements funds to be used towards Big Horn Rd and Intermountain during 2018; 2021: $1.5M from traffic impact fee for Vail Health/ Frontage Road Project; 2019-2023 $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project Timber Ridge Loan repayment 489,419 489,419 489,342 460,842 463,086 463,043 462,999 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 38,723 38,723 94,229 78,055 41,749 29,848 84,439 0.7% rate assumed on available fund balance Total Revenue 37,587,486 38,587,545 13,757,638 14,374,251 14,877,902 13,740,958 14,182,505 Expenditures Capital Maintenance 230,000 697,000 Bus Shelters 118,825 118,825 30,000 30,000 30,000 30,000 Annual maintenance; Re -appropriate for repairs to Spruce Way bus shelter and lights; 2020 Lionshead transit center Westbound Bus shelter Parking Structures 695,000 695,000 700,000 795,000 785,000 950,000 2018-2022 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2023 includes $200K for expansion joint replacement Welcome Center Interior 250,000 250,000 - - 100,000 - _ 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks; 2021: Furniture replacement in Vail Village Welcome Center Children's Garden of Learning -Capital 12,800 12,800 - - - - _ 2018: Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building; 2019: Council contribution to build a fence around front yard. Traffic Impact Fee and Transportation Master Plan Updates 233,482 233,482 - - - - 2018: 20 -year Transportation Master Plan to coincide with West Vail Master Plan and Civic Center Master Plan Neighborhood Bridge Repair 689,134 689,134 350,000 - 350,000 _ Major Bridge Repair Projects based on bi-annual bridge inspection; 2018: Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; 2019: Lupine Bridge Repair; 2021: Placeholder based on bridge inspection reports Facilities Capital Maintenance 476,000 476,000 393,000 372,500 523,500 489,500 615,000 In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2018: Comm Dev kitchen update ($25K), transit offices skylight replacement ($50K); Buzzard Park repairs ($67.5K), PW and bus barn maintenance including window replacement($92K), PW admin carpet replacements ($50K)' library door replacement ($25K); 2019: PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof, skylight, and solar panel ($70K); 2020:PW garage door replacements ($50K), transit station skylight replacement ($50K); 2021: PW shops fire panel replacement ($40K), garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41 K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system $(75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K) 44 November 6, 2018 - Page 63 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Municipal Complex Maintenance 138,750 798,000 255,000 335,000 2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive controls ($44K); 2020: Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling 205,000 units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K) Donovan Park Pavilion 15,000 15,000 5,000 755,100 5,100 5,100 5,100 Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan Pavilion Street Light Improvements 147,057 147,057 75,000 75,000 75,000 75,000 75,000 Annual maintenance to street lights; LED light enhancements Capital Street Maintenance 1,220,000 1,220,000 1,225,000 1,345,000 1,225,000 1,405,000 1,350,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes Asphalt and Mill overlay ($575K) East Mill Creek Culvert Replacement - - - - - 550,000 - Replacement of East Mill Creek culvert at Gold Peak and Vail Valley Drive Snowmelt Boilers - - - 500,000 500,000 500,000 500,000 Replacement of 8 boilers (2 per year) Town -wide camera system 140,000 140,000 70,000 22,000 22,000 22,000 22,000 2018-2019 replace Bosch system(30 cameras); $22K Annual maintenance Audio -Visual capital maintenance 18,000 18,000 18,000 18,000 18,000 18,000 18,000 Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station Document Imaging 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Software Licensing 217,000 217,000 144,410 146,193 147,417 63,665 63,665 2018-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement; $75K placeholder for Asset Management System in 2018, and $50K per year for 3 years (thru 2021) Thermal Imaging Cameras - - 12,000 12,000 - 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers Hardware Purchases 150,000 150,000 50,000 350,000 50,000 50,000 50,000 2018: Replacement of 50 workstations; $300K in 2020 for scheduled replacement of larger servers Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Fiber Optics / Cabling Systems in Buildings 62,000 62,000 90,000 15,000 15,000 15,000 15,000 2018-2020: Repair, maintain & upgrade cabling/network Infrastructure $15K; 2018: Install fiber optics from data center to CenturyLink; 2019: NWCOG Project THOR Broadband project Meet Me Center $75K Network upgrades 30,000 30,000 380,000 200,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2019: Retrofit networking gear for public access system installed in 2014 $350K; 2020 replacement of switches and routers Phone System 77,220 77,220 2018: IPO Phone system replacement ($25.5K), normal replacement of (pads, (phones $20K;phone system; replacement of phones, headsets Public Wi-Fi Systems - - - 250,000 - - - Upgrade/replace public Wi-Fi system initially installed by Crown Castle Business Systems Replacement 338,700 338,700 -- 2018: $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.); $30K every other year for parking system upgrades Public Safety System (CAD/RMS Dispatch System) 97,768 97,768 50,000 50,000 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2018: Fire and police mobile data computer replacement ($24K); Public Safety Equipment 121,791 121,791 _ - - 2018: Replace existing headsets, vests, and helmets for 6 Police SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K) upgraded police Intel sharing platform ($18.4K); Replacement of 40 body worn cameras ($12K); 2019: Speed Signs ($7.8K), Rifle noise surpressors ($23.1K), pole camera ($8.6K) Fire Safety Equipment - - 59,000 - - - - 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K) Bus Camera System - - 15,000 15,000 - - - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Extrication Equipment 100,000 100,000 - -- - - To purchase updated extrication equipment that will work with newer and more advanced vehicles RHMAEC vehicle and equipment 60,000 60,000 - - - _ TOV's portion of a RHMAEC(Regional Hazardous Materials Association of Eagle County) vehicle and equipment- Eagle county is putting $120K towards this vehicle. vent Equipment Fire engine equipment - - - - - - Event trailer and moveable barricades to provide barriers for vehicle entry into event areas 50,000 50,000 - To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency Total Maintenance 5,361,777 5,361,777 4,027,195 5,892,793 4,263,017 4,477,265 4,062,765 45 November 6, 2018 - Page 64 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project ' * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Priority A 1 2,033,000 8,000,000 Data Center (Computer Rooms) 909,036 909,036 15,000 15,000 15,000 15,000 2018: 1st half of data center equipment (HCI) 2019: 2nd half of hyper -converged infrastructure (HCI) equipment $750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building $128K Public Works Shops Expansion 150,000 150,000 5,500,000 - - - 2018:$150K Design for PW building remodel; 2019: Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations, such as electrified buses into the future. The plan will consider a shop building expansion, system upgrades, ADA upgrades, additional employee housing (in various locations including the current administration building), covered cold storage and the expansion of the shop yard foot print to the north, project staging and space, snow dump expansion, Photovoltaic Array as a major GHG emission offset, Frontage Road left turn lane, and hazard mitigations and visual screening Vehicle Expansion 265,000 265,000 115,100 80,000 - - - 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K); 2019: Police chief vehicle ($39K), building inspector vehicle ($37.1K), Town engineer vehicle ($39K); 2020:2 commander vehicles ($80K) Parking Entry System / Equipment 93,037 93,037 93,00‘ - 1,400,000 - - - 111- 850,000 MU al 2018: Ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to enhance Ford Park parking management; 2019: Spare parking system equipment including ticket creator, ticket processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2023: New parking equipment Neighborhood Bridge Reconstruction 1,554,106 1,554,106 450,000 750,000 - - - 2018/ 2019: Bridge Road Bridge replacements; 2020: Nugget Lane Bridge Reconstruction East Meadow Drive Snowmelt 800,000 800,000 - - - 2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers; 2019: Installation of snowmelt system la Vail Roundaaut - - - 3,500,000 - - 2019: Main Vail Roundabout truck apron Neighborhood Road Reconstruction 54,740 54,740 400,000 - - - 2018: Continuation of shared drainage project that began in 2015 with ERWSD on Rockledge Rd/Frontage Rd; 2019: East Vail major drainage improvements; 2021: East Vail road Major Drainage Improvements construction ($3.5M), street total reconstruction eliminated (was $9M+) Data Center equipment replacement and generator 300,000 300,000 - - 2018: Replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Lionshead Express Bus Stop Improvements (VRA) 400,000 400,000 - - - - - 2018: Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround Vail Spa Heated Walk (VRA) 250,000 250,000 - - - - - 2018: Connect the Lion with Vail Spa via heated sidewalks; $43K reimbursement from the Lion with remaining $206K to be reimbursed by VRA Heated walkway between underpass and 1st chair (VRA) 281,432 281,432 - - - - - 2018: Heated walkway between new underpass and 1st chair building Energy Enhancements 87 899 87 899 - _ _ 2018: Continuation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Pedestrian Safety Enhancements 1,500,000 1,500,000 - - - - - 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16) West Vail Roundabout 350,000 350,000 - - - - - 2018: West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re -bar) Library Self -Check System Updates 38,000 38,000 - - - - - 2018: Library replacement kiosk and security gate replacement Chamonix- TOV 230,322 230,322 - - - - - - - Chamonix contingency- TOV Slifer Plaza/ Fountain/Storm Sewer 4,377,119 4,377,119 - - - - 2018: Repairs to Silfer Plaza fountain and storm sewers; 2019: Includes placeholder for possible increase in scope West Vail Interchange Sidewalk Repair 325,000 325,000 - - 2018: To repair sidewalk damage underneath the 1-70 bridge Lionshead Parking Structure Landscape Renovations (VRA) 100,000 100,000 - _ _ 2018: Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where trees have been lost and planting eroded by years of snow storage Colorado Ski Museum renovation 500,000 500,000 - - - - - 2018: Town contribution toward expansion and remodel of Colorado Ski Museum Radio Equipment replacement/expansion 860,340 860,340 - _ _ 2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Hybrid Bus Battery Replacement 431,772 431,772 - - _ 2018: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet Public Works Building Remodel 300,000 300,000 - - - - - 2018: $300K for PW HVAC (2) Municipal Redevelopment 300,643 300,643 - - - - - 2018: planning of possible future municipal building redevelopment Red Sandstone Parking Structure (VRA) 14,696,953 14,696,953 - _ 2018: Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA Chamonix Housing Development 4,083,151 4,083,151 - - - - - 2018: Final construction of the Chamonix town home development project 46 November 6, 2018 - Page 65 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 1-70 Underpass (VRA) 492,990 492,990 - - - - - 2018: The town's portion to complete and pay final bills for the 1-70 underpass East LH Circle pathway to Dobson (VRA) 93,560 93,560 2018: Planning and Design for project to Improve connection from the E Lionhead bus stop to Dobson originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Dobson Plaza (VRA) 100,000 100,000 - - - _ 2018: Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Underground Utility improvements 2,188,066 2,188,066 - - - - - 2018: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K for CDOT project; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds) Public Works Equipment Wash Down/WO Improvements 246,967 246,967 - - - - 2018: Exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is disposed Total Priority A: 36,360,133 36,360,133 12,091,100 6,995,000 3,515,000 15,000 865,000 Priority B Frail Village Streetscape/Snowmelt Replacement Fire Truck Replacement - - - - - 2,500,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village - - - - 1,700,000 - 400,000 2021: Replacement of Ladder truck purchased in 2000; 2023: Type 3 Truck Replace Buses 3,229,587 3,229,587 - 6,525,000 198,000 - - - - - 2018: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2020 7 buses for replacement at $875K each, plus 5 charging stations at $50K each, and $30K for additional power chargers. Grant funding is being pursued. Fire Station Alert System 9,000,000 2019: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire Vail Health / TOV Frontage Road improvements 202,229 202,229 - - 2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $3.6M funded by VRA in 2021, Traffic impact fee ($1.5M), Remaining CPF & Developments ($3.9M) Timing of this project is pending the Civic Center Master Plan Total Priority B: 3,431,816 3,431,816 - 6,723,000 12,450,000 - 2,900,000 Priority C Transit Stop Improvements 650,000 650,000 - - - - _ 2,000,000 2018:Transit improvements at Vail Village Transit Center; Add pedestrian improvements, bus turning improvements to West Vail Arosa bus stop in West Vail; 2023: Transit Stop Improvements to coincide with Timber Ridge Phase II Redevelopment Vail Road Sidwalk Construction - - - - - 550,000 2022: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffeher Creek Turn Lan. - - - - - 1,450,000 - 2,500,000 150,000 111 2022: Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in by Marriott; project was originally scheduled for 2019 and delayed to 2021 to coincide with the Marriott construction ... ... - ... - - .. .... ... - -- - - Guest Services Enhancements/Wayfinding - - - - - - 2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead 647,684 647,684 - 2023: Continuation of Guest Service / Wayfinding enhancements outside of VRA district; 2023: $150K for design phase of town wide way finding replacement Total Priority C: 1,297,684 1,297,684 - - - 2,000,000 4,650,000 Total Expenditures 46,451,410 46,451,410 16,118,295 19,610,793 20,228,017 6,492,265 12,477,765 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,202,023 4,202,023 1,550,000 (1,500,000) 1,550,000 (1,500,000) 5,150,000 (1,500,000) 2,050,000 (1,500,000) 50,000 . (1,500,000) 2018: $2.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk, $100K $500K 1-70 underpass completion $100K LH parking structure improvements, $281K heated walk between ped overpass and First Chair ; 2019: $1.5M Red Sandstone, 2020: $1.5M Red Sandstone, 2021: $3.6M Frontage Road Vail Health,$1.5M Red Sandstone; 2022: $2M Red Sandstone Transfer to Housing Fund (2,261,5501 (2,261,550) Transfer to Housing Fund; 1.5M per year Revenue Over (Under) Expenditures (6,923,451) (5,923,392) (2,310,657) (5,186,542) (1,700,115) 7,798,693 254,740 Beginning Fund Balance 19,384,700 19,384,700 13,461,308 11,150,651 5,964,109 4,263,994 12,062,687 Ending Fund Balance 12,461,249 13,461,308 11,150,651 5,964,109 4,263,994 12,062,687 12,317,427 47 November 6, 2018 - Page 66 of 469 48 November 6, 2018 - Page 67 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project ; Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Revenue 0% 2% 2% 2% 2% Real Estate Transfer Tax $ 6,100,000 $ 6,300,000 $ 6,300,000 $ 6,410,000 $ 6,535,000 $ 6,665,700 $ 6,799,014 2019 flat with 2018 forecast (5 year average growth is 3.2%) Golf Course Lease 165,000 165,000 166,650 168,317 170,000 171,700 173,417 Annual lease payment from Vail Recreation District; annual increase will be based on CPI until after first 3 years under new lease; then revenue share potential will be reviewed; Rent income funds the "Recreation Enhancement Account" below Intergovernmental Revenue 235,847 800,847 1,170,000 20,000 20,000 20,000 20,000 2018 Forecast includes $700 CDOT TAP grant awarded in 2017 and will be received in 2018 upon completion on the project in 2018, forecast also includes removal of $135K transferred to CPF for water mitigation runoff grant; $20K from Eagle County for Intermountain Fuels project; 2019-2023: $20K per year for Lottery fund proceeds; 2019 includes $150K reimbursement from ERWSC and $1 M from Eagle County for restabilization of Down Junction Project Reimbursements 6,000 6,000 - - - - - 2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels Project Donations 32,457 32,457 - - - - - $28.4K donation from Vicki and Kent Logan Family Trust for installation of Lawrence Weiner art; $1 K donation from Varlaufer HOA for Roger Staub park maintenance access improvements included in the capital maintenance budget; $1K donation from East West Partners for Sole Power prizes; $2.1K use of Sole Power Donations Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 49,059 49,059 44,185 9,479 6,817 15,502 1,847 0.7% rate assumed; 2019:$32K Reimbursement from bag fee collections for Clean -Up Day and America Recycles Day. Total Revenue 6,598,363 7,363,363 7,690,835 6,617,796 6,741,816 6,882,902 7,004,277 Expenditures Operations Forest Health Management 277,248 277,248 296,405 302,277 308,305 314,438 320,700 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildlandlead Annual Park and Landscape Maintenance 1,696,395 1,696,395 1,712,426 1,746,675 1,781,608 1,817,240 1,853,585 Ongoing path, park and open space maintenance, project mgmt. Management Fee to General Fund (5%) 305,000 305,000 315,000 320,500 326,750 333,285 339,951 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 66,300 67,600 69,000 On going pest control, tree removal and replacements in stream tract, open space, and park areas Betty Ford Alpine Garden Support Nature Center Operation Eagle River Watershed Support 69,700 45,450 69,700 45,450 69,700 42,000 70,397 0,000 71,101 :0,000 71,812 72,530 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase 80,000 Nature Center operating costs including $65K Walking Mountains contract a 15K for maintenance and utilities 43,260 44,125 45,008 45,908 Annual support of the Eagle River Watershed Council programs with 1% increase for 2017 Public Art- Operating 111,201 111,201 123,450 125,919 128,437 131,006 133,626 Art in Public Places programming Environmental Sustainability 539,563 539,563 673,482 686,952 700,691 714,704 728,999 $3.1 K for Sole Power awards and prizes- see corresponding donations above; $6K for two new E - bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re -appropriate from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky Mountain Climate Membership; 2019: Water Quality personnel converted from fixed term to fulltime Total Operations 3,109,557 3,109,557 3,377,463 3,440,979 3,507,317 3,575,093 3,644,298 Maintain Town Assets Forest Health VHF Radios 31,863 31,863 - - - - - 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County Intermountain Fuels Reduction 74,328 74,328 - - - - - Intermountain Fuels Project $63.3K Phase II; Nature Conservancy contribution $6K- See corresponding reimbursement above; Phase III ($5K) 48 November 6, 2018 - Page 67 of 469 49 November 6, 2018 - Page 68 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Street Furniture Replacement 25,000 25,000 90,000 90,000 85,000 85,000 85,000 Annual replacement or capital repairs, benches, recycling and bike racks; 2019 includes pedestrian bridge inspection report ($25K), 2020 includes pedestrian bridge recommendations contract ($15K) Rec. Path Capital Maint 110,986 110,986 85,000 87,550 90,177 92,882 95,668 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 235,076 235,076 125,000 128,750 132,613 136,591 140,689 Annual maintenance items include projects such as playground surface refurbishing, replacing bear - proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2018 includes $54K increase for improvements to access into Stab Park Adopt A Trail - - 5,000 - - - - Adopt A Trail Council Contribution for trail in or bordering the Town Betty Ford Alpine Garden - Capital Contribution 38,433 38,433 - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K) Total Maintenance 515,686 515,686 305,000 306,300 307,789 314,473 321,357 Priority A -i Vail Valley Drive Path Extension: Ford Park to Ptarmigan Vail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building al Ford Park: Softball Weather Shelter - - , 400,000 - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety - - 400,000 585,000 67,000 - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safety - - - - - - 2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for spectators and players Ford Park Landscape Enhancement: Parking Lot/Sport Central Portal - - - - - - 2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal 'ilot Project to reduce turf grass - - 30,000 - - - - 2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways to reduce turf grass in areas across town resulting in water and maintenance savings Gore Valley Trail Bridge Replacement - - 300,000 - - - - 2019: Reconstruction of south bridge abutment due to significant scour and replacement of bridge structure Covered Bridge Pocket Park Rehabilitation - - - - - - 2019: Streambank stabilization, riparian enhancements, walking surface replacement Nature Center Redevelopment Open Space Land Acquisition 182,740 182,740 400,000 - 1 4,000,000 50,00 - 2018: Temporary Nature Center structure ($95.5K); Research on historical preservation and design ($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K); 2019: $400K Design for new Nature Center Remodel/Structure; 2022: Construction of new Nature Center 150,000 150,000 7 50,000 300,000 - - - 2018: Acquisition of East Moran streamtract parcel; 2019/2023 $50K for open space surveys, studies, titling, and appraisals Stephens Park Safety Improvements 150,000 150,000 - - - - 2019: Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Gore Valley Trail Realignment - - 50,000 600,000 - - - 2019: Design Gore Valley Trail Realignment at Lionshead gondola; 2020: Gore Valley Trail Realignment Water Quality Infrastructure 2,512,181 2,377,181 1,000,000 100,000 85,000 1,000,000 400,000 60,000 1,000,000 300,000 60,000 - - 2018 Forecast remove $135K for water mitigation at PW from grant for roof runoff supplemented in 2017; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation 900,458 900,458 - - 2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $38,847 Great Outdoors grant for riparian plants near covered bridge and Vail Valley Drive; 2019: Riparian Site specific construction projects for Water Quality Strategic Action Plan Public Art -General program / art 646,585 646,585 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds. Public Art - Winterfest 352 352 30,000 30,000 30,000 30,000 30,000 Winterfest $30K per year East Vail Water Quality TAPS 1,125,111 1,125,111 - - - - - 2018: East Vail Water Quality Improvements; $700K CDOT TAP grant funding budgeted in $700K - revenue will be rolled in Supp 3 2018 49 November 6, 2018 - Page 68 of 469 50 November 6, 2018 - Page 69 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 East Vail Interchange Improvements 1,423,960 1,423,960 - - - - - 2018: Continuation of landscaping design and construction of the interchange Dowd Junction repairs and improvements 2,138,515 2,138,515 - - - - - 2018: Re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K reimbursement from ERWSC and $1M reimbursement from Eagle County Ford Park Improvements & Fields 262,620 146,220 - - - - - 2018: Softball field shelter currently undergoing re-evaluation ($116.4) ; Ford Park Soccer Field ADA Route ($55K), East Ford Park special event power ($91.2K) Streamtract Education/Mitigation 103,061 103,061 - - - - - 2018: Includes water quality and streamtract education, outreach, signage and marketing; water quality personnel Vail Transit Center Landscape 125,000 125,000 - - - - - 2018: 'Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Golf Clubhouse & Nordic Center 118,729 118,729 - - - - - 2018: Completion of Clubhouse and Nordic Center; Chalet Road Sport Courts 38,463 38,463 - - - - - 2018: Acoustic barriers to minimize noise at Chalet Road Sport Courts Soft Surface Trails 168,109 168,109 - - - - - 2018: Trail enhancements to coincide with Open Lands plan discussions Gore Valley Trail Reconstruction Conoco to Donovan 450,000 450,000 - - - - - 2018: Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion North Recreation Path Sun Vail to Pedestrian Bridge 235,000 235,000 - - - _ - 2018: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage project Bighorn Park Improvements 13,208 13,208 - - - - - 2018: Drainage repairs and improvements near pavilion $13.2K Ford Park Portal Improvements 23,868 23,868 - - - - - 2018: Continue improvements to Ford Park entry points Seibert Memorial Statue 150,000 150,000 - - - - - 2018: Placeholder for Pete Seibert Memorial statue- contingent upon remaining funds to be raised during 2018 budget year Open Lands Plan 404,623 404,623 - - - - - 2018: Continuation of Comprehensive Open Lands Plan Update Booth Creek Park 40,000 40,000 - - - - - 2018: $40K to modify foot traffic pattern in park Total Priority A 11,362,583 11,111,183 3,884,000 2,090,000 1,390,000 4,140,000 90,000 Priority B 18,000 68,000 17,500 410,000 Ford Park Enhancement: Bikes Racks at Sport Courts -- - - - - 2020: Additional 12 space bike racks near restroom/concessions building Ford Park Enhancement: Priority 3 Landscape area - - - - - - 2020: Landscape playground/basketball berm, softball area, frontage rd & east berms, below tennis courts Wildland Fire Shelter - - - 2020: To purchase a wildland shelter safety device Ford Park: Synthetic Turf Replacements -- - - 2020: Scheduled replacement of synthetic turf based on 7 year life expectancy Athletic Field ADA Walkway -- - ` 326,000 - 50,000 - - 2020: Construction of ADA compliant walkway between parking lot and Vail Valley Drive Red Sandstone Park Picnic Shelter -- - - - - 2021: Modest 12'x12' shelter near volleyball court Total Priority B -- - 839,500 50,000 - - Priority C Buffehr Creek Park Safety Improvements - - - - - 240,000 - 2022: Replacement 20 -yr old "catalog" playground equipment with custom build Buffehr Creek Park park picnic shelter - - - - - 60,000 2022: 15'x 25' shelter at existing picnic area Ford Park: Parking lot entry reconfiguration -- - - - - 400,000 2022: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry Library Landscape and reading area -- - - - IN 100,000 - 2022: Exterior landscaping and site work enhancements for an outdoor reading area Ellefson Park Safety Improvements - - - - - - 300,000 2023: Replacement 10 -yr old "catalog" playground equipment with custom build Total Priority C - - - - - 400,000 700,000 VRD-Managed Facility Projects Recreation Enhancement Account 305,094 305,094 166,650 168,317 170,000 171,700 173,417 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; Golf Clubhouse - - 65,000 - - 40,000 - 2019: Wood trim replacement ($40K), AC and catering kitchen improvements ($30K); 2022: Wood Trim replacement ($40K) 50 November 6, 2018 - Page 69 of 469 51 November 6, 2018 - Page 70 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project `Placeholder items 2018 2018 Amended Forecast 2019 2020 2021 2022 2023 Athletic Field Restroom/Storage Building - - - - - - 1,000,000 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft restroom/storage building Golf Course Other 1,007,141 1,007,141 176,396 25,792 61,288 13,679 76,295 2019: parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3k), replace roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K); 2020: Repair wood trim on maintenance building ($25.8K), 2021:Maintenance building HVAC replacement ($17.7K), furnace replacement ($11.8K), gas fire replacement ($8.9K) ); 2022: parking lot asphalt repairs ($11K), parking lots repairs at maintenance building ($3.3K; 2023: Repaint wood trim ($45K), clubhouse walkway repairs ($12.4k), replace drain pans and curb gutters ($18.8K) Dobson Ice Arena 471,311 471,311 102,943 122,239 2,952 - 53,862 2018: complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); replace windows and heat pumps ($68K); 2019: Repair exterior doors ($96K), window replacement ($7K); 2020: Repair exterior lighting ($22.9K), Repaint and repair exterior wood trim and beams ($9.3K), replace copper piping ($75K); 2021: Exhaust stack repairs ($3K); 2023:Grading and drainage improvements ($9.4K), rock wall replacement ($15K), repairs to brick pavers ($17.9K), replace HVAC ($12.5K) Ford Park / Tennis Center Improvements 157,931 157,931 - 5,015 - 19,762 21,137 2018: Complete replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); Stain wood siding of concessions ($5.6K) and restrooms ($5.6K), $50K for restroom remodel; 2020: Repair exterior doors ($5K); 2022: Replace wood siding and trim ($4.5K), exterior siding of restrooms and concessions replacement ($15.2K); 2023: Clubhouse grading and drainage maintenance ($15.6K), Repairs to exterior doors ($5.5K) Athletic Fields 35,523 35,523 - - 11,659 123,510 - 2018: paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field ($21.3K), Seal coat and crack fill in parking lot ($6K); 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K) Gymnastics Center 52,089 52,089 - - - 35,470 - Installation of cooling system in 2018 ($52K); 2022: Restroom remodel ($35.5K) Total VRD-Managed Facility Projects 2,029,089 2,029,089 510,989 321,362 245,898 404,120 1,324,710 Total Expenditures 17,016,915 16,765,515 8,077,452 6,998,141 5,501,004 8,833,686 6,080,366 Revenue Over (Under) Expenditures (10,418,552) (9,402,152) (386,616) (380,346) 1,240,812 (1,950,784) 923,912 Beginning Fund Balance 11,142,915 11,142,915 1,740,763 1,354,147 973,801 2,214,613 263,828 Ending Fund Balance $ 724,363 $ 1,740,763 $ 1,354,147 $ 973,801 $ 2,214,613 $ 263,828 $ 1,187,740 51 November 6, 2018 - Page 70 of 469 PRIORITY D - UNFUNDED **Costs are estimates** Technology Infrastructure West Vail Master Plan Municipal Building Remodel Civic Area Plan Implementation Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction Open Lands Plan Implementation Phase II of Timber Ridge redevelopment Community Ice Skating Photovoltaic Infrastructure LionsHead Parking Structure East Entry Improvements Way Finding Kiosks Historical/ Cultural Heritage Dobson Skylights Town of Vail Employee Housing Facility Safety Improvements Ford Park: Artist Residence Cottage Funding Resource Options: Eligible for funding from VRA RETT Capital Projects Fund Description 3,600,000 3,000,000 472,000 25,000,000 3,600,000 1,000,000 Projected Fund Balance by end of 2023: 8,105,471 1,187,740 12,317,427 52 November 6, 2018 - Page 71 of 469 Per Council 7/7/15 keep in unfunded until specific projects identified; Council committed to funding projects that improve our communication with guests and establish Vail as a leader in technology services Previous unfunded list included East LH Circle pathway to Dobson ($1.15M) and Dobson Plaza ($1.45M) Recent paving and 1-70 Underpass project will extend the life of current roundabouts Recent paving and 1-70 Underpass project will extend the life of current roundabouts On hold until Open Lands plan is completed Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years Outdoor community ice at some of Vail parks such as Donovan Solar Electric devices to generate electricity Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is complete Information and wayfinding Kiosks in Lionshead and Vail Village Funding to enhance and promote Vail cultural and historical vitality, education, economic developments Upgrades or removal of Dobson Skylights pending the Civic Area Plan Building improvements to provide and enhance employees with a safe work environment Renovation of existing original farm house into AIPP artist residence studio space; $50K from East West Revenue Business Licenses Transfer in from General Fund Earnings on Investments Total Revenue Expenditures Commission on Special Events (CSE) Education & Enrichment TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING & SPECIAL EVENTS FUND 2017 2018 2018 2018 Actual Budget Amended Forecast 2019 (if restated) (if restated) (if restated) (if restated) Proposed $ 384,253 $ 380,000 $ 380,000 $ 380,000 $ 275,000 1,702,790 1,682,188 1,916,120 2,176,120 2,487,788 3,115 1,500 1,500 1,500 3,000 2,090,158 2,063,688 2,297,620 2,557,620 2,765,788 838,250 151,500 853,648 866,980 151,500 151,500 866,980 893,648 151,500 151,500 Signature Events Bravo! 259,661 289,661 289,661 289,661 289,661 Vail Jazz Festival 74,902 74,902 74,902 74,902 74,902 Vail Valley Foundation - Hot Summer Nights 27,500 27,500 27,500 27,500 27,500 Vail Valley Foundation - Dance Festival 48,962 48,962 53,562 53,562 53,562 Vail Valley Foundation - Colorado Classic - - 110,000 110,000 110,000 Burton US Open 404,000 404,000 490,000 490,000 490,000 Snow Days 40,000 40,000 40,000 300,000 300,000 Spring Back to Vail 100,000 100,000 100,000 100,000 300,000 Restaurant Week - - - - Pioneer Weekend 10,000 - - - Vail Skating Event - - 20,000 20,000 Vail Film Festival Activation Fireworks/Laser/Drone Show 52,015 52,015 52,015 52,015 72,015 Collection Fee - General Fund 19,213 20,000 20,000 20,000 13,750 Total Expenditures 2,026,003 2,062,188 2,296,120 2,556,120 2,776,538 Revenue Over (Under) Expenditures 64,155 1,500 1,500 1,500 (10,750) Beginning Fund Balance 259,453 323,607 309,952 323,607 325,107 Ending Fund Balance $ 323,607 $ 325,107 $ 311,452 $ 325,107 $ 314,357 53 November 6, 2018 - Page 72 of 469 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue 2018 2017 Proposed 2018 2019 Actual Budget Amended Proposed $ 3,026,321 $ 3,204,133 $ 3,204,133 $ 3,350,058 38,658 10,000 10,000 10,000 11,683 7,500 7,500 7,900 220,303 130,483 130,483 189,170 3,296,965 3,352,116 3,352,116 3,557,128 Expenditures Salaries & Benefits 1,115,300 1,186,555 1,186,555 1,174,717 Operating, Maintenance & Contracts 1,291,222 1,413,188 1,413,188 1,598,685 Capital Outlay 1,091,774 703,700 847,200 937,800 Total Expenditures 3,498,296 3,303,443 3,446,943 3,711,202 Revenue Over (Under) Expenditures (201,331) 48,673 (94,827) (154,074) Beginning Fund Balance 2,056,329 1,548,913 1,854,998 1,760,171 Ending Fund Balance $ 1,854,998 $ 1,597,586 $ 1,760,171 $ 1,606,097 TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEALTH INSURANCE FUND 2017 2018 2019 Actual Budget Proposed Revenue Town of Vail Interagency Charge - Premiums $ 3,700,000 $ 4,085,000 $ 4,450,000 Employee Contributions 729,490 715,000 715,000 Insurer Proceeds - - 20,000 Earnings on Investments 25,484 12,000 25,000 Total Revenue 4,454,974 4,812,000 5,210,000 Expenditures Health Inusrance Premiums 744,670 897,141 1,139,857 HC Reform Fee 18,300 20,500 Claims Paid 3,684,452 4,003,908 4,282,775 Short-term Disability Pay Professional Fees 20,000 20,000 20,000 Total Expenditures 4,449,122 4,939,349 5,463,132 Revenue Over (Under) Expenditures 5,852 (127,349) (253,132) Beginning Fund Balance 3,443,806 Ending Fund Balance 3,449,658 3,322,309 $ 3,449,658 $ 3,322,309 $ 3,069,177 54 November 6, 2018 - Page 73 of TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND Revenue E911 Board Revenue Interagency Charges Other County Revenues Town of Vail Interagency Charge Earnings on Investments Project Reimbursement Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Other Financing Sources (Uses) Transfer from Capital Projects Fund Total Financing Sources (Uses) Surplus Net of Transfers & New Programs Beginning Fund Balance Ending Fund Balance 2017 Actual 2018 Budget $ 776,809 $ 762,176 1,231,642 1,279,892 659,571 659,608 7,511 6,050 2018 Amended $ 762,176 1,279,892 4,981 659,608 6,050 364,000 2019 Proposed $ 803,953 1,354,077 669,590 6,168 2,695,527 2,707,726 2,010,382 547,047 304,070 2,149,392 510,569 119,500 3,076,707 2,154,373 510,569 669,500 2,833,788 2,208,372 533,884 2,861,499 2,779,461 3,334,442 2,742,256 (165,972) (71,735) (257,735) 91,532 150,000 150,000 (15,972) (71,735) (257,735) 91,532 1,154,836 864,239 1,138, 864 881,129 $ 1,138,864 $ 792,503 $ 881,129 $ 972,661 55 November 6, 2018 - Page 74 of TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND Revenue Rental Income Other Income Total Revenue Expenditures Operating, Maintenance & Contracts Capital Outlay Total Expenditures Operating Income Non-operating Revenues (Expenses) Interest on Investments Loan Principal Repayment to Capital Projects Fund Interest Payment to Capital Projects Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2017 Actual 1,359,914 22,425 1,382,339 503,646 325,716 829,362 2018 Budget 2018 Amended 2019 Proposed 1,471,442 23,487 1,494,929 1,471,442 23,487 1,494, 929 1,570,272 19,346 1,589,618 539,545 280,701 820,246 547,545 280,701 828,246 524,144 280,701 804,845 552,977 674,683 666,683 784,773 1,230 (361,769) (127,723) (488,262) 1,866 (367,196) (122,223) (487,553) 1,866 (367,196) (122,223) (487,553) 12,000 (372,704) (116,638) (477,342) 64,715 187,130 179,130 307,431 965,960 1,005,256 1,030,675 1,209,805 $ 1,030,675 $ 1,192,386 $ 1,209,805 $ 1,517,236 56 November 6, 2018 - Page 75 of TOWN OF VAIL 2019 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 2017 2018 2018 2019 Actual Original Amended Proposed Revenue Housing Fee in Lieu (balance) $ 3,112,482 $ - $ - $ Housing Fee in Lieu (2017 collections) 316,557 - - - Transfer from Capital Projects Fund (balance) 667,500 - - - Capital Projects Funding - New 1,124,548 - 2,261,550 1,500,000 Total Revenue 5,221,087 2,261,550 1,500,000 Expenditures InDEED Program Solar Vail Housing Development Buy Down Housing Total Expenditures - - 2,500,000 4,225,000 328,588 - 429,049 328,588 - 7,154,049 1,500,000 1,500,000 Operating Income 4,892,499 - (4,892,499) Beginning Fund Balance - - 4,892,499 Ending Fund Balance $ 4,892,499 $ - $ - $ 57 November 6, 2018 - Page 76 of 8/22/2018 Bravo! Vail Pantzer Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Bravo! Vail First Name of Contact Person : Beth Last Name of Contact Person : Pantzer E-mail Address : bpantzer@bravovail.org Mailing Address : 2271 N Frontage Rd W Ste C City : Vail State : US -CO Zip : 81657 November 6, 2018 - Pa66 77 of 8/22/2018 Telephone Number : 9708274307 Members and Titles of your Governing Board : Greg Walton - Chair, Retired as Founder & CEO, Walton Construction Company LLC Barry Beracha - Vice Chair, Retired as Executive VP & CEO of Sara Lee Bakery Cathy Stone - Vice Chair, Philanthropist Bill Burns - Treasurer, Retired Regional President US Bank Kathleen Eck - Secretary, Real Estate Agent, Slifer Smith & Frampton Ronald Baker - Special Assistant to the President, ISS Facility Services Paul Becker - Retired Investment Specialist Sarah Benjes - Lawyer, Lewis Bess Williams & Weese Doe Browning - Philanthropist John Dayton - Philanthropist Gary Edwards - Presiding Independent Director, Entenrgy Corporation Cookie Flaum - Philanthropist Dan Godec - President, GreenStar Financial Services Harry Gutman - Director KPMG Tax Governance Institute Linda Hart - CEO, Heart Group Inc Alan Kosloff - Chairman, Kosloff & Partners LC Fred Kushner - Medical Director, Heart Clinic of Louisiana Diane Loosbrock - Retired Attorney Shirley McIntyre - Philanthropist Laurie Mullen - Owner, West Vail Liquor Mart Blaine Nelson - Retired, Managing Partner Deloitte LLP Gary Peterson - Vice President of Strategic Initiatives, Steadman Research Institute Steve Pope - 10/13 Communications General Manager of Arizona Local Media Brad Quayle - Entrepreneur Drew Rader - President, Rader Engineering Byron Rose - Retired, Managing Director Morgan Stanley & Co Paul Rossetti - Managing Director, American Securities Adrienne Rowberry - Attorney -Partner, Whitsitt Gross Rowberry LLC Lisa Schanzer - Philanthropist Carole Segal - Philanthropist Rachel Smiley - Owner, Alpine Party Rentals Frank Strauss - Philanthropist Doug Tansill - Private Investor & Financial Consultant, Cover Harbor Partners LLC Fred Tresca - Manager, the Boss Group Organization Mission Statement : Bravo! Vail enriches people's lives through the power of music by: Producing the finest performances by the greatest artists; Fostering music education; Promoting a lifelong appreciation of the arts. Organization fiscal year-end: : 2018-09-30 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Signature Events Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $409,200 In- Kind Request : Usage of Donovan Pavilion for four days of Bravo! Vail's Chamber Series and three days of its Classically Uncorked Series Who currently funds your organization? : Bravo! Vail receives a majority of its funding from individual donors, as well as government agencies including CCI and NEA, foundations, grants, How will the contribution be used? : Bravo! Vail seeks funding from the Town of Vail to ensure the continued vitality of the Festival and internationally renowned musicians, acclaimed soloists, and the most powerful classical masterworks and sensational pops programs are offered to residents and visitors alike. The funding provided by the Town of Vail is vital to Bravo! Vail's ability to serve the community. Orchestral Underwriting: In 2016, Bravo! Vail expanded its orchestral roster to make the summer season a four -orchestra festival. Now, each summer, Bravo! Vail welcomes four of the world's greatest orchestral ensembles performing in 21 concerts as the highlight of its six- week summer festival. These orchestras have become adored by audience members, with the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic enthralling audiences new and old each season. Furthermore, in 2019, building on the success and overwhelming support of Bravo! Vail's first international resident chamber orchestra, the Festival will welcome season -opener Chamber Orchestra Vienna -Berlin in its North American debut. Chamber Orchestra Vienna -Berlin features leading members of the Vienna and Berlin Philharmonic Orchestras, two international powerhouses and considered in the top three of European Orchestras. Following a similar format as the Academy of St Martin in the Fields, Chamber Orchestra Vienna -Berlin will conduct November 6, 2018 - Pa§6 78 of 8/22/2018 a three -concert residency at the Gerald R. Ford Amphitheater which is guaranteed to "achieve a unique creative exchange with exciting experiences for both audiences and musicians." For the 2019 Season, Chamber Orchestra Vienna -Berlin is preliminary scheduled for performances between June 20 and 23; the Dallas Symphony Orchestra between June 28 and July 4; The Philadelphia Orchestra between July 5 and July 13; and the New York Philharmonic between July 17 and 24. Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater, combining sensational music with the natural beauty of the Rocky Mountains and contributing to a musical adventure like no other. Every performance integrates the unique style specific to the orchestra, the sounds and histories of a variety of repertoire, and a balance of genres and eras. Alongside these orchestras, an array of acclaimed soloists and guest conductors, many of whom are considered the very best in the world, perform. Soloists, conductors and repertoire under consideration for 2019 include: • Vail debut of German violinist Anne - Sophie Mutter (https://www.anne-sophie-mutter.de/en/) — a four -time Grammy -Award winner and described as a musical phenomenon who for more than 40 years has been a fixture of the international stages of the world's major concert halls (http://www. kirshbaumassociates.com/artist.php?id=anne-sophiemutter&aview=bio). • The return of Jaap van Zweden, New York Philharmonic's new music director • Pianist Yefim Bronfman (http://www.yefimbronfman.com/), pianist Yuja Wang (http://yujawang.com/), violinist Simone Lamsma (http://simonelamsma.com/), pianist Beatrice Rana (http://www.beatriceranapiano.com/) • All five Mozart Violin Concerti with Mutter and Chamber Orchestra Vienna -Berlin • American symphonic works by Steven Stuckey, John Corigliano, Conrad Tao • A screening to live music of Bugs Bunny Bravo's orchestral residences are the fundamental core of the Festival and draw year-round residents, second -home owners and tourists to Vail. According to an independent, third -party survey conducted at Bravo! Vail concerts during the 2017 Season, Colorado residents represented 64% of concert attendees while Texas and Florida residents represented a combined 13% of attendees. In addition, 4% of concert attendees were international guests. Finally, the Festival had a total direct economic impact on the town of $12.5 million. In order to fulfill its mission producing the finest performances by the greatest artists and to continue to advance musical excellence, Bravo! Vail requests support from the Town of Vail for the residencies of Chamber Orchestra Vienna -Berlin, The Philadelphia Orchestra, and New York Philharmonic. The Festival requests $84,600 to support the debut of Chamber Orchestra Vienna -Berlin, as well as $97,300 per orchestra for both The Philadelphia Orchestra and the New York Philharmonic to support the residencies of these staples of the Festival. With the international recognition of Chamber Orchestra Vienna -Berlin, combined with the undeniably extraordinary Anne -Sophie Mutter, Bravo! Vail anticipates its residency to be on par with that of Academy of St Martin in the Fields. Popular support for The Philadelphia Orchestra continues to grow, with its ticket sales rivaling those of the New York Philharmonic. Bravo! Vail's orchestral season concludes each year with the New York Philharmonic's residency, which truly provides the cornerstone of the Festival. These six performances see sell-out crowds, and ticket -buyers travel to Vail, brave inclement weather, and soak in every note played by America's oldest and most storied orchestra. Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. Each year, the Festival faces increased payment to its orchestra partners as agreed upon in the multi-year agreements, as well as with new, international orchestras such as Chamber Orchestra Vienna -Berlin. Please note, Chamber Orchestra Vienna -Berlin is currently contracted for 2019 only, and Bravo! Vail will be in communication with the town regarding this slot for 2020. Bravo! Vail's request to the Town of Vail represents approximately 12% of estimated total expenses for the Festival to bring its orchestra partners to Vail. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with the stated rising costs of providing exceptional services and world- class music. Tosca Underwriting: In 2019, Bravo! Vail will undertake an exciting, new endeavor for the Festival, presenting its first ever staged -in -concert, full opera production. With The Philadelphia Orchestra, conductor Yannick Nezet-Seguin, production company Symphony V, stage director James Alexander, and an array of Metropolitan Opera stars and professional choirs, Bravo! Vail will transform the Gerald R. Ford Amphitheater for two productions of Puccini's beloved opera, Tosca. Tosca is one of the most lethal of operas, with none of the central characters, hero or villain, making it to the end alive. It is a thrilling melodrama in which Puccini takes an overtly theatrical tale and makes it astonishingly moving. Tosca is tale of romance over politics; featuring a heroic painter, a despicable ruler and an opera superstar, Tosca herself. Tosca made its Metropolitan Opera premiere on February 4, November 6, 2018 - Pa§6 79 of 8/22/2018 1901 and has been performed at the house 937 times, making it the fifth most produced opera in Met history. The website Operavore recently published the headline "Across the US, Puccini's `Tosca' Remains insanely popular." Conductor Yannick Nezet-Seguin is described as "unquestionably one of the world's top five most exciting conductors" and will join Bravo! Vail next season while serving in dual roles as Music Director of both The Philadelphia Orchestra and the Metropolitan Opera. Stage Director James Alexander, with his production company Symphony V, recently worked with Nezet-Seguin and The Philadelphia Orchestra on a production of Tosca for Verizon Hall in May 2018. Alexander call what he does with Nezet-Seguin "theater of a concert." In March 2018, Alexander brought his team to the Gerald R. Ford Amphitheater to initiate a plan for a Tosca production unique to Bravo! Vail. Symphony V will create a dramatic set combining actual platforms and props with virtual projections of custom made images onto two giant LED screens mounted on the walls of the amphitheater that flank the stage. The conductor's podium will be raised and thrust outward from the stage toward the audience, freeing the front stage for the action of the fully costumed cast and two choruses. This will be the first outdoor performance of Tosca. Casting for the principal singers include Jennifer Rowley (https://jenniferrowley.com/), George Gagnidze (http://georgegagnidze.com/), and Yusif Eyvazov (http://yusifeyvazov.com/). Each are internationally renowned opera stars and Met Opera regulars. Soprano Rowley has been described by the New York Times as "a singer of enormous gift and promise" and is acclaimed worldwide for her unforgettable voice and remarkable stage presence. Baritone Gagnidze strengthened his reputation as an outstanding singer -actor with his acclaimed performance of Scarpia in Tosca at the Met, which was screened at cinemas worldwide and published on DVD. Eyvazov has been described as "an exciting tenor whose sound is metallic, stentorian, and markedly Italianate" (Los Angeles Times) who is "clearly destined for great things" (South China Morning Post). Four supporting cast members will be announced at a later date. In addition, two choruses will be engaged and led by Duain Wolfe, the founder and conductor of Colorado Symphony Chorus, Choral Director and conductor of Chicago Symphony Chorus, and past president of Chorus America. Wolfe will create a 32 -member professional adult chorus specific for this Tosca project, along with a 16 -member youth chorus from the Colorado Children's Chorale. This "international opera event" is scheduled for Thursday, July 11 and Saturday, July 13, 2019. Bravo! Vail's production of Tosca is expected to bring new audience to Vail, drawing opera lovers worldwide. Bravo! Vail plans to explore a variety of ticket and lodging package options for visitors with our Vail lodging partners. In addition, the Festival is in the initial stages of exploring educational opportunities for the community around opera and Tosca, which may include master classes, meet and greets, a performance specifically for youth, backstage tours and pre -performance talks. Bravo! Vail will seek to use Tosca and the musicians to connect with local students and adults in an impactful way, introducing them to the world of opera. Bravo! Vail seeks the town's support in the amount of $100,000 ($50,000 per performance) for this project. This request represents 20% of the projected expense budget, which is an incremental increase to the Festival's budget for The Philadelphia Orchestra. The Festival has already received enthusiastic response for this project, with over half of the necessary funding committed. Bravo! Vail appreciates the town's consideration and understands this request represents a large increase of total past funding; however, Bravo! Vail anticipates a large return in the Festival's economic impact on the town, as well as establishing new audience and visitor markets for both the town and the Festival. New Works Project Launched in 2017, the mission of the New Works Project is to nurture the creation of new music by today's most innovative composers and to present the incredible wealth of venerated music by the leading composers of the 20th and 21st centuries. Following the reception to the Festival's 2017 commissioned works, the New Works Project is now an annual undertaking and represents the Festival's dedication to commissioning and presenting new works by high profile international composers each year. In 2019, Bravo! Vail's chamber music will be dominated by the much -anticipated premiere of a commissioned work by Philip Glass (http://philipglass.com/), considered one of the most important composers of his generation (NPR). This work will be Glass' first percussion quartet piece and feature Third Coast Percussion (http://thirdcoastpercussion.com/). This new piece will be between 18 and 28 minutes and premiered during the Festival's Classically Uncorked Series. This series has become increasingly popular and is designed to showcase the past, present and future of chamber music. Additionally, the Festival will present numerous pieces by 20th and 21st century composers, exposing audiences to lesser known composers. The New Works Project has garnered national press recognition for the Festival, including Bravo! Vail being listed as one of the Top 15 Classical November 6, 2018 - Pad@ 80 of 8/22/2018 Festivals by The New York Times in both 2017 and 2018. This exclusive and highly -sought after listing in The New York Times provides great exposure for both the Festival and the Town of Vail itself, and only organizations which are actively commissioning new works are considered for inclusion. In addition, the Festival, and specifically the Classically Uncorked Series, was listed in BBC Music Magazine's top 20 finest concerts and operas in North America. Finally, Bravo! Vail's 2018 New Works Project is featured on New Music USA (https://www.newmusicusa.org/projects/bravo-vails-2018-new-works-project/), which supports and promotes new music created in the United States. The New Works Project, through the commissioning of new works by high profile international composers each year and the presentation of works by living composers, provides major marketing opportunities for Bravo! Vail and by extension the Town of Vail. Bravo! Vail requests $30,000 in support of this project for 2019. How does your request support item 1C of the Contribution Policy (See above) : Bravo! Vail has been a staple of the Vail community for 31 years, annually building upon and enhancing the social, financial, and cultural benefits it provides. Bravo! Vail's request for Town of Vail funding aligns perfectly with the Town's mission to maintain its status as a premiere international mountain resort community. First, the Festival is a major contributor to a vibrant and diverse local economy. The Festival's direct economic impact on the Town of Vail is significant and continues to grow year over year. In 2017, the Festival had a total direct impact of roughly $12.5 million, an approximate 24% increase over 2016, with more than $470,000 in generated tax revenue. The industries most greatly impacted were Food and Beverage at $5.5 million and Lodging and Hotel Expenses at $4.6 million each. Secondly, Bravo! Vail strives to provide the most exceptional services to its guests at all times. Bravo! Vail hosts its concerts in the Vail's finest venues, is focused on producing offerings of only the highest artistic quality, and annually looks at implementing recommendations made through surveys to ensure the community is being served to the best of the Festival's ability. In 2017, the Festival had a Net Promoter Score of 87% and 86% of survey respondents rated their overall satisfaction as 9-10 and 14% as 7-8. The Festival further aligns with the Town of Vail's mission of providing cultural and educational opportunities to residents and visitors alike by offering 21 orchestral concerts and nearly 20 free educational events and concerts throughout the season in the Town of Vail alone. Bravo! Vail benefits the entire community by providing unique programs which no other organization offers, filling the summer season with world-class orchestras, chamber ensembles and soloists in a resort area known primarily for its winter activities. Not only is Bravo! Vail unique in the local community, but also throughout the country as the only festival in North America to host four of the finest orchestras in the world: the Dallas Symphony Orchestra, The Philadelphia Orchestra, the New York Philharmonic, and a rotating international chamber orchestra of the highest caliber. Bravo! Vail continues to build on its history of excellence and garnering international recognition with its lineup of world class orchestras. Stages across Vail have been graced by musicians and conductors of the highest artistic quality and international status including Joshua Bell, Yo Yo Ma, Midori, Jaap Van Zweden, Yannick Nezet-Seguin, Bramwell Tovey, and Yefim Bronfman. Bravo! Vail provides a cultural element during the summer season, increasing Vail's prominence as a summer destination and establishing the town as a year-round destination. With 36% of audience members representing attendees from outside Colorado the opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second - home owners, or year-round residents is ample. Additionally, Bravo! Vail has significant impact on ensuring the future economic health of the Vail community. According to Bravo! Vail's 2017 survey, 96% of audience members stated that they are likely to return to the Festival and 99% said they are likely to recommend Bravo! Vail to a friend, setting the stage for future tourism. Bravo! Vail's Education and Community Engagement Programs also have a profound impact, reaching thousands of children and adults who might not otherwise have access to such programs. By offering easily accessible and low-cost or free events, the Festival helps to build a healthy and well- balanced community. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. For instance, the Festival's office culture focuses on recycling and reusing and Bravo! Vail's electronic distribution of event invitations, ticket order confirmations, and use of electronic November 6, 2018 - Pa06 81 of 8/22/2018 auction system have helped reduce paper consumption. Bravo! Vail also makes great effort to collect all copies of its Season Program Book left behind at concerts and redistribute saved copies at future performances. Finally, Bravo! Vail hosts concerts in locations which are easily accessible by public transportation, walking or bike. Please Upload Organization Balance Sheet : Balance Sheet TOV.pdf Please Upload Organization Income Statement : Income Statement TOV.pdf Linked Form : bpantzer@bravovail.org Submission Date : 2018-06-29 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6783779 Last change : 2018-06-29T19:38:10+0000 November 6, 2018 - Pa66 82 of Assets 01-10102 01-10105 01-10111 01-10112 01-10113 01-10114 01-10122 01-10123 01-10129 01-10131 01-10132 01-10134 01-10135 01-10140 01-10146 01-10150 01-10151 01-10152 01-10155 01-10160 01-10170 01-10172 Total Assets Bravo! Vail Music Festival Operating Balance Sheet - confidential ANB Bank Checking Acct Citywide Banks Operating Reserve USBank Checking Acct Flex Spending Plan Account USB Amex UBS CDARS - Unrestricted ANB Bank CD UBS Cash (stock donation) account Wells Fargo Bank Checking Accoun Petty Cash 457 Deferred compensation Other Receivables Pledges Receivable Prepaid Expenses Accumulated amortization Equipment Festival Piano Leasehold improvements Guild Inventory Accumulated Depreciation Due from - Temporarily Restricted Due from Endowment Liabilities and Fund Balance Liabilities 01-20215 01-20220 01-20223 01-20225 01-20230 01-20231 01-20234 01-20235 01-20239 01-20243 Total Liabilities Fund Balance 01-30280 Total Fund Balance Accounts Payable Accrued Salaries Vacation accrual Unearned Income Flexible Spending Account Payable Daycare Spending Account Payable Employer Match payable 403(B) Plan payable On account 457 Deferred Compensation Oblig. Fund Balance - Operating 5/31/2018 4/30/2018 Page 1 Net change $705.06 $552.48 $152.58 $3,794.40 $602.34 $3,192.06 $2,557,638.32 $2,625,722.38 ($68,084.06) $10,460.84 $10,960.84 ($500.00) $487,374.66 $418,540.99 $68,833.67 $412,624.69 $411,986.47 $638.22 $29,105.96 $29,105.96 $0.00 $13.53 $13.53 $0.00 $8,038.97 $8,038.97 $0.00 $328.00 $328.00 $0.00 $235,935.74 $231,142.86 $4,792.88 $225.00 $225.00 $0.00 $1,143,903.04 $916,903.04 $227,000.00 $143,379.80 $135,012.56 $8,367.24 ($135,349.00) ($135,349.00) $0.00 $472,759.69 $468,609.69 $4,150.00 $58,000.00 $58,000.00 $0.00 $178,069.93 $178,069.93 $0.00 $4,737.90 $4,737.90 $0.00 ($397,127.00) ($397,127.00) $0.00 $441,505.81 $691,505.81 ($250,000.00) $215,288.97 $215,288.97 $0.00 $5,871,414.31 $5,872,871.72 ($1,457.41) $78,979.60 $90,361.88 $11,382.28 $24,006.83 $24,006.83 $0.00 $21,000.58 $21,000.58 $0.00 $13,885.02 $13,935.02 $50.00 $1,339.05 $666.53 ($672.52) $2,291.93 $2,291.93 $0.00 $229.87 $229.87 $0.00 $4,395.58 $5,662.33 $1,266.75 $29,895.80 $32,237.70 $2,341.90 $234,734.74 $229,941.86 ($4,792.88) $410,759.00 $420,334.53 $9,575.53 $5,460,655.31 $5,452,537.19 $5,460,655.31 $5,452,537.19 $8,118.12 $8,118.12 November 6, 2018 - Page 83 of Bravo! Vail Music Festival Operating Balance Sheet - confidential Page 2 5/31/2018 4/30/2018 Net change Total Liabilities and Fund Balance $5,871,414.31 $5,872,871.72 $1,457.41 November 6, 2018 - Page 84 of Bravo! Vail Music Festival 2018 Income Statement & Budget Fiscal Year 2018 Fiscal Year 2017 2018 2018 2017 2017 Over/Under 5/31/2018 Budget Projtns PYTD Actuals 2018 Proj Revenue 01-40301 Ticket Sales $1,256,473 $2,017,560 $2,017,560 $1,237,419 $1,996,440 $21,120 01-40302 Soiree Ticket Sales $53,500 $52,000 $56,250 $54,725 $60,800 ($4,550) 01-40303 Gala Auction & Ticket Sales $81,560 $325,000 $325,000 $34,225 $293,339 $31,661 01-40304 Education Income $149,190 $325,145 $185,780 $87,832 $74,638 $111,142 01-40305 Festival Contributions/Gifts $3,832,143 $4,258,000 $3,832,143 $2,986,754 $3,429,788 $402,355 01-40306 Special Project Income $0 $0 $0 $140,200 $145,200 ($145,200) 01-40308 Edu - Tuition $450 $18,600 $18,600 $0 $0 $18,600 01-40309 Program Advertising 5100.090 5175.500 5155.500 $89,083 5152.410 $3,091 01-40310 Guild Dues and Merch Sales $3,840 $20,000 $20,000 $0 $0 $20,000 01-40311 Interest Income/Stock gains $307 $5,500 $1,000 $559 $2,541 ($1,541) 01-40315 Endowment Contribution $0 $270,000 $270,000 $0 $150,000 $120,000 01-40331 Released from Restriction $757,896 $937,896 $937,896 $898,250 $981,053 ($43.157) 01-40333 Edu- Released from Restricti $0 ($215,145) $0 $0 $0 $0 01-40334 Fest Contrib - Released from R $0 ($667,741) $0 $0 $0 $0 01-80355 Investment Gains $0 $1,000 $0 $1,073 $291 ($291) TOTAL REVENUE $6.235.450 $7.523,315 $7.819.729 $5.530.120 $7.286.500 $533.229 Expenses Artistic 5393.568 $3.584.006 $3.589.006 5464.427 $3.560.083 528.923 Concert Operations $234.390 $803.248 $805.248 $225,767 $614.414 $190.834 Education 5140.487 5319.967 5319.967 5108,666 5193,828 5126,139 Marketing 5405.041 5699.950 5718.320 5379.457 5729.899 ($11,5791 Fundraising 5228.817 5620.595 5620.595 $246.439 5508.950 $111.645 Administration 5327.360 5435.815 5474.315 5285.823 5414.786 $59.529 Salaries/Taxes 5631,708 $1.059.734 $1,191,505 5606,862 $1,129,501 $62,004 TOTAL EXPENSES $2.361.371 $7.523.315 $7.718.956 $2.317.441 $7.151.461 5567.495 Extraordinary Expenses 01-50822 Website Redesign $0 $0 $0 $77,145 $87,000 ($87,000) Total Extraordinary Expenses $0 $0 $0 $77,145 $87,000 ($87,000) CONFIDENTIAL Page 1 November 6, 2018 - Page 85 of 469 Bravo! Vail Music Festival 2018 Income Statement & Budget Fiscal Year 2018 Fiscal Year 2017 2018 2018 2017 2017 Over/Under 5/31/2018 Budget Proitns PYTD Actuals 2018 Proi 01-70001 Transfer account $0 $0 $0 ($663,701) $0 $0 In Kind 01-40332 In Kind contributions $213,697 $1,900,000 $1,900,000 $575A78 $1,572,760 $327,240 01-50460 In Kind Expense $213.697 $1,900,000 $1,900,000 $575.478 $1,571760 $327.240 Total In Kind $0 $0 $0 $0 $0 $0 NET SURPLUS/(DEFICIT) $3,874,079 $0 $100.773 $3,799,234 $48,039 $52,734 The 2018 budget included release for restriction in the related revenue accounts, and contra accounts 01-40333 and 01-40334. The 2018 actual and projection will not include these amounts, and will be fully accounted for under account 01-40331. CONFIDENTIAL Page 2 November 6, 2018 - Page 86 of 469 8/22/2018 National Repertory Orchestra Armstrong Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : National Repertory Orchestra First Name of Contact Person : Asa Last Name of Contact Person : Armstrong E-mail Address : asa@nromusic.com Mailing Address : P.O. Box 6336 City : Breckenridge State : US -CO Zip : 80424 November 6, 2018 - Pa0 87 of 8/22/2018 Telephone Number : 9704535825 Members and Titles of your Governing Board : Executive Board: President: Rick Poppe, Centennial, CO Vice President: John Hayes, Highlands Ranch, CO Secretary: Michael Massey, Denver, CO Treasurer: John Stafford, Breckenridge, CO Past President: Patrice Lara, Breckenridge, CO Board of Trustees: Libby Bortz, Littleton, CO Barbara Calvin, Breckenridge, CO Melanie Frank, Breckenridge, CO Sean Gatzen, Breckenridge, CO John Landon, Breckenridge, CO Sally Queen, Breckenridge, CO Barbara Vonderheid, Breckenridge, CO Janice Ward Parrish, Frisco, CO Pam Wiegand, Denver, CO Pam Piper Yeung, Breckenridge, CO CEO: David DePeters COO: Cecile Forsberg Music Director: Carl Topilow Organization Mission Statement : Changing Lives Through Music! The National Repertory Orchestra is a preeminent intensive fellowship that equips young musicians for orchestral music careers while providing the highest -level of musical experience for all stakeholders. We pride ourselves on Changing Lives Through Music! Organization fiscal year-end: : 2018-09-30 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Signature Events Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $1,000 Who currently funds your organization? : Funds for the National Repertory Orchestra are generated through ticket sales from our concerts at the Riverwalk Center in Breckenridge, individual contributions from donors and board members, advertising revenue and foundation support. Some of the funding agencies that contribute most significantly to the NRO include the Town of Breckenridge, Bob Benson Family Foundation, The Summit Foundation, and Vail Resorts EpicPromise. How will the contribution be used? : Funds from the Town of Vail will be used for a portion of the expenses associated with our "Free Family Concert" with Bravo! Vail. Pending final contract, the National Repertory Orchestra plans to perform with Bravo! Vail during the summer of 2019. In 2018, the National Repertory Orchestra (NRO) will feature Magic Circle Mime's The Listener "Free Family Concert" in collaboration with Bravo! Vail. The date for the production is July 12, 2018. The National Repertory Orchestra will perform "The Listener" produced by Magic Circle Mime Co. The orchestra will present this program for patrons in the Gerald R. Ford Amphitheater in Vail, Colorado. Audience members of all ages will go on a musical excursion that teaches them about music, concerts and performances, and the art of listening. The concert begins at 11:00 am and gates open at 10:00 am for games and activities including an instrument petting zoo. The National Repertory Orchestra has a longstanding history of performance with Bravo! Vail. The popularity of each performance has been evident in the hundreds of audience members drawn to the concert. Maestro Carl Topilow uses his passionate conducting style to give audience members a fresh and exciting concert experience, enthralling the audience with his narration and stories behind the music. In past years, the NRO has received generous contributions from the Town of Vail to offset a portion of the costs associated with our NRO Concert in Vail. For the National Repertory Orchestra's 2019 performance with Bravo! Vail, we are again asking the Town of Vail to help defray some of the costs associated with this concert. The funds would be used to offset the event costs of marketing, instrument and equipment transportation, music and truck rental, and rehearsal. How does your request support item 1C of the Contribution Policy (See above) : The National Repertory Orchestra, like the Town of Vail, is dedicated to providing the community with recreational, educational and cultural experiences. The NRO has a long-established relationship with Bravo! Vail and continues to bring a world-class orchestral experience to this annual event. An extensive orchestral fellowship is the core of the NRO's educational vision, and performing with Bravo! Vail fulfills this vision while also providing an exceptional cultural experience for November 6, 2018 - Pa0, 88 of 8/22/2018 the citizens and visitors of Vail. Admission to this concert is free. The NRO views this as a wonderful opportunity to engage with the enthusiastic and receptive Vail audiences. The total number of attendees anticipated is 450-500. In the past, several busloads of senior citizens attendees came from Grand Junction to enjoy the concert. They told us that they shopped in Vail and ate at Vail restaurants after the concert. The NRO further benefits the Vail community through promotion in our materials. We market the Gerald R. Ford Amphitheater Vail concert in our brochure, season program book, newsletter and on Social Media. We print 12,000 brochures and 5,000 program books that are distributed and displayed throughout Summit County, including Breckenridge, Silverthorne, Dillon, Frisco, Copper Mountain and Keystone. Brochures are mailed to 2000 of our donors and given to the concierges all over Summit County. The program book is distributed at each NRO concert, including the NRO's annual Gala in Denver. The email newsletter reaches about 2,700 subscribers and our Social Media marketing reaches an additional 3,000 people. We post https://www.visitvailvalley.com/ Vail Valley Chamber Tourism Bureau information in the NRO program book to encourage patrons to acquire tourist information about the Vail Valley area. Please Upload Organization Balance Sheet : BalanceSheet.pdf Please Upload Organization Income Statement : Incomestatement.pdf Linked Form : asa@nromusic.com Submission Date : 2018-06-28 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6311315 Last change : 2018-06-28720:48:17+0000 November 6, 2018 - Pa0 89 of 9:27 AM 06/27/18 Accrual Basis National Repertory Orchestra Balance Sheet As of May 31, 2018 ASSETS Current Assets Checking/Savings 10000 • Alpine Bank Accounts May 31, 18 192, 571.40 10500 • Bank Accounts 200.00 Total Checking/Savings 192,771.40 Accounts Receivable 11001 • *Accounts Receivable 28,070.00 Total Accounts Receivable 28,070.00 Other Current Assets 11100 • Accounts Receivable 11200 • Prepaid Expenses 19200 • Suspense 19300 • HRA Offset 500.00 7,959.83 11, 622.00 776.05 Total Other Current Assets 20,857.88 Total Current Assets 241,699.28 Fixed Assets 18145 • Equipment 18147 • Website and Software 18143 • Music Libarary 18144 • Instruments and Music Stands 18146 • Furniture & Fixtures 18149 • Accumulated Depreciation 18150 • Accumulated Amortization 8,531.30 50,372.70 44,187.17 37,159.08 43,538.17 -78,173.45 -46,942.92 Total Fixed Assets 58,672.05 Other Assets 19182 • Investments -Endowment Account 1,858,946.83 Total Other Assets 1,858,946.83 TOTAL ASSETS 2,159,318.16 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards 20300 • Apline Bank Credit Cards 6,264.04 Total Credit Cards 6,264.04 Page 1 November 6, 2018 - Page 90 of 469 9:27 AM 06/27/18 Accrual Basis National Repertory Orchestra Balance Sheet As of May 31, 2018 Other Current Liabilities 20550 • HRA - Cecile 20590 • HRA - Kathleen 20595 • Payroll Liabilities Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 32000 • *Unrestricted Net Assets 28050 • Restricted Assets Net Income Total Equity TOTAL LIABILITIES & EQUITY May 31, 18 751.01 25.04 6,893.95 7,670.00 13, 934.04 13, 934.04 55, 827.47 2,124,188.55 -34,631.90 2,145, 384.12 2,159,318.16 November 6, 2018 - Page 91 of 469 Page 2 9:27 AM 06/27/18 Accrual Basis National Repertory Orchestra Profit & Loss October 1, 2017 through May 30, 2018 Income 30300 • Fund Raising Revenue 30500 • Special Events 30390 • Concert Revenue 30600 • Merchandise and CD Sales 30700 • Gala Revenue 30735 • Audition Tour Revenue 30800 • Administrative 30900 • Endowment Distribution 90000 • Endowment Income Oct 1, '17 - May 30, 18 306, 317.02 26, 784.54 30, 000.00 19.23 47, 825.00 68, 735.00 30,127.04 41, 097.00 0.00 Total Income 550,904.83 Gross Profit 550,904.83 Expense 50340 • Fund Raising Expenses 50500 • Special Event Expenses 50370 • Marketing Expenses 50424 • Concert Expenses 50635 • Merchandise Costs 50711 • Gala Expenses 50740 • Audition Tour Expenses 50780 • Personnel Expenses 50835 • Administrative Expenes Total Expense Net Income 9,203.29 16,698.56 20, 392.74 92,280.07 93.70 34, 844.25 16, 542.28 324,537.34 53, 052.82 567,645.05 -16,740.22 November 6, 2018 - Page 92 of 469 Page 1 8/22/2018 The Vail Jazz Foundation, Inc. Kenly Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : The Vail Jazz Foundation, Inc. First Name of Contact Person : James Last Name of Contact Person : Kenly E-mail Address : james@vailjazz.org Mailing Address : PO Box 3035 City : Vail State : US -00 Zip : 81658 November 6, 2018 - Pa66 93 of 8/22/2018 Telephone Number : 9704796146 Members and Titles of your Governing Board : Board of Directors Howard L. Stone - Chairman, Retired Real Estate Attorney & Investor (Vail, CO Michael S. Brown - Regional President, Alpine Bank 1 Avon, CO Kevin Clair - Retired Restaurateur 1 Edwards, CO John Clayton, Jr. - Professional Musician 1 Los Angeles, CA Garret Davies - VP of Strategy & Business Development, FiberVisions Corp. 1 Edwards, CO John Dawsey - Vice President / General Manager, Colorado Mountain Express 1 Edwards, CO James G. Dulin - Investor 1 Edwards, CO Robert E. Ford - Investor 1 Vail, CO Fred W. Frailey - Journalist, Trains Magazine 1 Edwards, CO James R. Johnson - CEO, Russell Standard Corp. 1 Pittsburgh, PA Jenelle Soderquist Krissell - Retired Attorney & Mediator 1 Marina del Rey, CA Laine Lapin - Investor 1 Vail, CO Andrew C. Littman - Attorney, Stevens Littman Biddison Tharp & Weinberg' Vail, CO Carolyn Pope - Flight Attendant and Writer 1 Vail, CO Larry S. Stewart - Attorney, Stewart Tilghman Fox Bianchi & Cain' Jupiter, FL Leslie W. Stern - Managing Director, Diversified Search 1 Edwards, CO Catherine A. Stone - Retired Interior Designer 1 Vail, CO Will W. Verity - President and Managing Director, Verity Investment Partners 1 Beaufort, SC Glen Wood - Real Estate Developer 1 Vail, CO Advisory Board Paul Bates, Insurance Executive, Retired Bob Cohen, Wine Distribution Executive, Veraison Beverage Distributors Allie R. Coppeak, Fundraiser, Retired Dr. Willie Hill, Jr., Director, Univ. of Mass. Amherst Fine Arts Center Laura Miller, Music Educator, Avon Elementary School Gary J.E. Thornton, Captain, U.S. Coast Guard, Retired Mike Peak, Professional Musician William Pierce, Architect, Fritzlen Pierce Architects Linda Wilson, Retired Organization Mission Statement : The mission of Vail Jazz is to perpetuate jazz through live performances that showcase the artistry and talent of great jazz musicians, and through education, with a focus on young musicians and young audiences. Organization fiscal year-end: : 2018-10-31 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Signature Events Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $100,000 In- Kind Request : 10 full day rentals of Donovan Pavilion for Vail Jazz Winter Series and/or Vail Jazz Club Series performances during the 25th Anniversary Vail Jazz Festival. Banner hanging fees waived for the street banner at the Covered Bridge and Lionshead Who currently funds your organization? : Vail Jazz has developed a healthy, diversified base of funding consisting of sponsorship with local businesses and international corporations, government grants, individual contributions, event admissions, advertising income and in kind gifts. Individual contributions continue to make up the greatest percentage of the organization's income at 62%, followed by tickets sales at 25%, sponsorship and advertising at 8%, and program fees and other incremental revenue making up the remaining 5%. Town of Vail, Alpine Bank, Entertainment Cruise Productions, EpicPromise, Vail Daily, Colorado Mountain Express, Holy Cross Energy, TV8, Slifer Smith & Frampton Real Estate, Might Fine Productions, Mountain Living, Classic Pianos, KUVO Jazz Radio, AlpinAire, Sonnenalp, Four Seasons, Vail Mountain Resort & Spa, Arrabelle @ Vail Square, Vail Chophouse, Bloch & Chapleau, FlyVail, Edwards Metropolitan District, Riverwalk at Edwards, Pierce Architects, Sato, The Village Market, Anheuser-Busch, Arta Tequila, Foley Family Wines and 10th Mountain Whiskey. How will the contribution be used? : The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully requests a grant in the amount of $100,000 to fund the 25th Annual Vail Jazz Festival, which will be presented over a 10 -week period during the summer of 2019, consisting of more than 75 free and ticketed performances. This increase in funding is requested in support of three special events, developed in celebration of the organization's 25th Anniversary. These activities include: 1. 25th Anniversary Celebration on Monday on July 8, 2019 — Held in a luxury hotel property in November 6, 2018 - Pa§4 94 of 8/22/2018 Vail, this event will bring together approximately 200 of Vail's leading philanthropists, business leaders, arts and culture enthusiasts, jazz artists and alumni of Vail Jazz's educational programs in honor of the organization's Silver Anniversary. A performance by internationally -recognized jazz musicians will take place, as well as a silent auction, live auction and special appeal. 2. Opening Night of the 25th Anniversary Vail Jazz Party on Thursday, August 29th — On the first night of the 2019 Vail Jazz Party, a special evening of programming will be developed to honor the legacy that Howard and Cathy Stone have established through their work with Vail Jazz students, alumni, soloists and headliners will participate in an evening of original music and celebrated classics. This celebration is especially fitting because Vail Jazz began in 1995 with this 2 -day Labor Day weekend event, modeled after the Dick Gibson Jazz Parties that took place from the late '50s to late '70s. 3. Niki Haris' Gospel Prayer Meetin' on Sunday, September 1st (relocated to the Gerald R. Ford Amphitheater) — Considered by many to be Vail Jazz's most popular annual offering, the Gospel Prayer Meetin' will continue in 2019 with a relocation to the Gerald R. Ford Amphitheater. Complete with a 6 -person gospel choir, horn section, Hammond B-3 organ, rhythm section, and the famed lead vocalist Niki Haris, the event will be promoted on a larger scale as a stand-alone destination event. With crowds exceeding 500 for the past four to five years, Vail Jazz is excited to transition the energy, joy and appeal of the event into a venue with greater capacity and a higher production quality. This move will double production costs for the event, exceeding $20,000 between venue rental fees, a complete backline order, lighting, sound, marketing, staffing and transportation for Vail Jazz Party guests who are staying at the Vail Marriott. However, the potential to serve the community on a greater scale and attract attendees from around the region makes this a promising and worthwhile endeavor. While these activities summarize the special programs and enhancements of Vail Jazz's 25th year of operation, long-standing Festival programming will continue in a familiar format, as described in the narrative below. Vail Jazz will welcome more than 18,000 attendees to a diverse presentation of 78 events throughout the Vail Valley in 2019, riding a swell of public awareness, community engagement and attendance that reached record highs in 2017 and 2018. The Vail brand sets an expectation of world-class quality, exceptional experiences and unmatched customer service, and the Vail Jazz staff is aggressively working towards realizing this goal each year with live performances and educational programs that inspire and entertain to that degree. With a vast array of entertainment opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by providing spectacular listening experiences in each of its venues, leaving guests with lasting memories of stunning jazz performances. These goals are entirely constructed around the overarching premise of encouraging guests and attendees to return year after year to spend time in Vail. How does your request support item 1C of the Contribution Policy (See above) : Three long-range goals have remained constant in Vail Jazz programming over the past five years: (1) to enhance the quality of Vail Jazz Festival events throughout the Vail Jazz Festival, (2) to maximize the economic impact that Vail Jazz has on the Town of Vail, and (3) to engage the community in new ways that expand the foundation of support which allow Vail Jazz programs to succeed. Short-term goals of the organization include: (1) to maximize occupancy and elevate the attendee experience at the Vail Jazz @ Vail Square series, (2) to increase attendance and engagement among full- time and seasonal residents, (3) to drive destination attendance to the Vail Jazz Party over Labor Day weekend, and (4) to fully develop the Vail Jazz Winter Series as a popular nightlife dining and entertainment experience. Vail Jazz also requests in-kind donations from the Town of Vail to be utilized throughout 2019: • Two half day rentals of Donovan Pavilion • Four half day rentals of The Grand View room Please Upload Organization Balance Sheet : Vail Jazz - BalanceSheet_YTDapril_FY2018.xlsx Please Upload Organization Income Statement : Vail Jazz - P&L_YTDapril_FY2018.xlsx Linked Form : amanda@vailjazz.org Submission Date : 2018-07-02 Submission Date : 2018-07-02 Created by : integrations+23268@zenginehq.com November 6, 2018 - Pa§6 95 of April 30, 2018 ASSETS Current Assets Checking/Savings DEPOSIT ACCOUNTS UNRESTRICTED 11100 • Cash in Bank $ 96,459.91 11104 • Petty Cash $ 225.00 11112 • Cash Money Market $ 13,276.83 Total DEPOSIT ACCOUNTS UNRESTRICTED $ 109,961.74 Total Checking/Savings $ 109,961.74 Other Current Assets 11114 • Investment Account $ 469,435.35 11120 • Deposits $ 4,000.00 11132 • Employee Loans $ 902.95 11136 • Prepaid Expense $ 171.01 11144 • Merchandise for Sale $ 6,230.16 Total Other Current Assets $ 480,739.47 Total Current Assets $ 590,701.21 Fixed Assets 12200 • Net Personal Property - Current 12220 • Personal Property - Current Yr $ 15,699.99 12260 • Accumulated Depre. Current Yr. $ (9,189.99) Total 12200 • Net Personal Property - Current $ 6,510.00 Total Fixed Assets $ 6,510.00 Other Assets 13150 • Misc. Assets $ 84.54 Total Other Assets $ 84.54 TOTAL ASSETS $ 597,295.75 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards Credit Card at Alpine Bank $ 12,092.59 Total Credit Cards $ 12,092.59 Other Current Liabilities 21108 • Loans Payable - Current Portion $ 2,740.77 21116 • Prepaid Admissions $ 100.00 21133 • Deposits -Other $ 5,000.00 Total Other Current Liabilities $ 7,840.77 Total Current Liabilities $ 19,933.36 Total Liabilities $ 19,933.36 Equity 3000 • Opening Bal Equity $ 43,235.44 3900 • Retained Earnings $ 404,107.04 Net Income $ 130,019.91 Total Equity $ 577,362.39 TOTAL LIABILITIES & EQUITY $ 597,295.75 November 6, 2018 - Page 96 of Ordinary Income/Expense Income 40000 • Revenue 41000 • Admissions 41500 • Ticket Fees 42500 • Event Non -Ticketed Revenue 43000 • Sponsorship Fees 44000 • Contributions 44100 • Individuals 44200 • Businesses 44300 • Foundation/Grants 44400 • Other Contributions Total 44000 • Contributions 45000 • Fund Raisers 45500 • Raffle/Auction-Net 46000 • Merchandise Sales 46500 • Program Ad Sales 47000 • Advertising Allowance 48000 • Interest Income 49000 • Misc. Income 49100 • Gain/Loss Securities Sales Total 40000 • Revenue Total Income Expense 51000 • Performances 51100 • Vail Jazz Festival 51500 • Winter Series Total 51000 • Performances 51700 • Fund Raisers 52000 • Education 53000 • Marketing 54800 • Information Technology 55000 • Fund Raising 56000 • Administration 6560 • Payroll Expenses Processing Fee 56148 • Payroll 56152 • Payroll Taxes Total 6560 • Payroll Expenses Total Expense Net Income FY2018 - YEAR TO DATE FY2018 - ANNUAL ACTUALS BUDGET $ 93,967.00 $ 297,105.00 $ 4,868.85 $ 14,974.00 $ 500.00 $ 18,400.00 $ 50,500.00 $ 79,000.00 $ 164,659.77 $ 397,000.00 $ 2,026.00 $ 19,800.00 $ 89,570.84 $ 238,984.00 $ 8,946.00 $ 10,872.00 $ 265,202.61 $ 666,656.00 $ 34,750.00 $ 71,000.00 $ 1,556.81 $ 12,500.00 $ 1,535.00 $ 80,000.00 $ 5,800.00 $ 8,399.00 $ 8,741.30 $ 53,975.00 $ 573.45 $ 8,477.00 $ 71.67 $ 5,750.00 $ (15.00) $ - $ 468,051.69 $ 1,316,236.00 $ 468,051.69 $ 1,316,236.00 $ 13,176.78 $ 487,422.00 $ 56,598.11 $ 47,087.00 $ 69,774.89 $ 534,509.00 $ 12,905.84 $ 70,740.00 $ 13,733.74 $ 74,525.00 $ 13,846.83 $ 124,744.00 $ 7,112.27 $ 26,276.00 $ 5,051.79 $ 36,950.00 $ 38,802.28 $ 98,592.00 $ 893.84 $ 1,500.00 $ 162,250.36 $ 320,000.00 $ 13,659.94 $ 28,400.00 $ 176,804.14 $ 349,900.00 $ 338,031.78 $ 1,316,236.00 $ 130,019.91 $ - November 6, 2018 - Page 97 of 469 VAIL �.I VALLEY FOUNDATION CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL: 2019 VAIL DANCE FESTIVAL 2019 GERALD R. FORD AMPHITHEATER 2019 GERALD R. FORD AMPHITHEATER VIDEOBOARD INSTALLATION (CAPITAL IMPROVEMENT PROJECT) 2019 SUMMER MOUNTAIN GAMES (IN-KIND ONLY) Presented by : THE VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, President 3. Mailing Address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: 970-777-2015 5. Email address: mimhof@vvf.org 6. Members of governing board: entered electronically 7. Amount of contribution requested: $219,500 + $60,600 in-kind support $69,500 for VDF $30,000 for GRFA $110,000 for GRFA Videoboard Installation $10,000 for VVF Athlete Commission In-kind support of $5,600 for GRFA & $55,000 for GMG 8. Organization fiscal year-end: June 1, 2019 — May 31, 2020. 9. Are your books audited: Yes — annually. 10. How will the contribution be used: Please see below information. 11. How does your request support item 1C of the contribution policy: A positive, sustained economic climate. November 6, 2018 - Page 98 of I'AVALLEY FOUNDATION 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail Dance Festival performances, and corporate sponsorships with local, regional and national companies (brands) As non -limiting examples, TIAA Bank, Korbel, GoPro, US Bank, LL.Bean, Constellation Brands & Nature Valley. 13. Organization's mission statement: The Vail Valley Foundation mission is to enhance the quality of life in the Vail Valley through arts, athletics and education. Vail Valley Foundation - Enhancing the quality of life through arts, athletics and education 2018 VAIL DANCE FESTIVAL — This is a TOV Tier 1 Event July 26 — August 10, 2019 Arguably one of the most successful and talked about dance festivals in the country, the Vail Dance Festival (VDF) is considered one of the best of its kind around the world. It has consistently been featured in The New York Times, American Express's Departures Magazine, Dance Magazine and many other vertical print and digital media. Ticket sales records indicate that Festival -goers are true destination guests who are making a specific trip to Vail to attend this world-renowned event and demonstrate price insensitive behavior. From our inaugural performance of the Bolshoi Ballet School in 1988 to our current melting pot of dance talent, VDF continues to push artistic boundaries in both performance and public spaces. More than 60 original works have been commissioned throughout our tenure that bear the Festival's name in perpetuity and continue to live on in the repertories for major dance companies. From Lil Buck and Shantala Shivalingappa's blend of South Indian story -telling and Memphis Jookin, street dance to Michelle Dorrance's musically -welded new work for the 2017 Festival, which challenged every dancer into tap -shoes — our creative leadership has made the festival one of the country's foremost summer dance destinations. It's no wonder the Festival has solidified Vail as a distinguished location and relevant contributor to the dance world, at the highest level. The New York Times has described our Festival as a place "...where dancers shine beyond their usual specialties." The festival has put innovative artists like Claudia Schreier and Lil Buck on the map, while also providing important next steps for artists from across the spectrum of dance and music. Damian Woetzel, as the Festival's Artistic Director, continues each year to outdo the prior year in terms of the caliber of performers, the breadth of the artistic styles represented and a Festival that truly entertains and provides a unique experience for all attendees. We consistently receive tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts as not just a player but a leader at the highest levels in the international community of performing arts. In addition, the Festival has become far larger than what transpires at the Gerald R. Ford Amphitheater. A series of complimentary outreach programs offered through our fringe festival events; Dancing in the November 6, 2018 - Page 99 of N VAIL I'AVALLEY FOUNDATION Streets, film screenings, and Village Vignettes are examples of ancillary events that the Festival provides to broaden accessibility and increase appreciation of the art form. A robust master class series provides local aspiring dancers the chance to work with some of the masters of modern day dance. Internship opportunities offer unparalleled behind -the -scenes exposure to some of the world's greatest dancers and choreographers and a rare, fast -tracked immersion experience in the world of arts management. Celebrate the Beat Summer Pop Hop Camp, for 9 -14 -year olds, hosted concurrent with the first week of the Festival encourages students to develop collaborative skills, cultural literacy, critical thinking, confidence, and inspires them to believe in themselves. Establishing a standard of excellence that impacts all aspects of their lives. In 2017, in an effort to reach a broader audience, bring a deeper understanding of the creative process and influence Vail has had on 21st Century dance, VDF piloted Festival Forums, a podcast series broadcast in conjunction with the popular podcast series Conversations on Dance. Since the 2017 festival, these episodes recorded in Vail have racked up nearly 120,000 listens to date, allowing enthusiasts the chance to enjoy the festival and its artists long after it had ended. Due to the surprise success of this initial project, we decided in March to fully launch these Festival Forums as an auxiliary component of the Festival this summer. Town of Vail's midyear funding is considering support for this new expansion for our 2018 season. We've included an additional request for $4,500 in this application so the program to continue in the 2019 season and beyond. GENERAL TOWN OF VAIL BENEFITS • At the close of the 2017 Festival the PR audience numbers reached 509 million impressions, up from 261 million impressions in 2016, resulting in $4.74 million in Advertising Value Equivalency (AVE), a nearly 200% increase from 2016. • This summer's Festival (2018), in an effort to provide access to all demographics, has once again scheduled FREE street performances and engagement opportunities to happen in Vail Village, Lionshead Village and Eagle's Nest away from the traditional stage setting. • Vail plays host to a Festival which no longer is considered just a local or even Colorado centric event but one that competes in caliber and stature on a world stage. • Added dimension to summer in Vail; more to experience, more to do, more reasons to make Vail your summer destination. • Positions Vail as an international center of cultural arts at the highest level of excellence • Independent surveys on destination visitation each year reveal that in 2017 93% of attendees come to Vail specifically to attend the Festival and 72% of attendees stayed in paid lodging averaging 3.5 room nights (estimated average nightly room rate $383). SILVER SPONSOR BENEFITS • Logo inclusion in all marketing and advertising initiatives. • One (1) full page advertisement in the official Vail Dance Program. November 6, 2018 - Page 100 0 I'AVALLEY FOUNDATION • Logo inclusion on performance / Festival poster. • Right to use the Vail Dance Festival logo. • Four (4) seats in premium seats for all performances at GRFA. • Four (4) VIP tickets to attend the Vail Dance Festival Gala. • Sound bite for Festival Forum podcasts identifying TOV as the sponsor • Four (4) invitations to all scheduled social functions. • Class observation opportunities. 2019 VAIL DANCE FESTIVAL GRANT REQUEST For 2019, The Vail Valley Foundation kindly requests a 30% increase in investment. This requested increase is tied to the significant continued growth of the VDF project over the last 5+ years itself, while at the same time, costs to run the project have increased 3-5% each year. VVF kindly asks that the Town of Vail consider these annual cost increases, which include lodging, talent fees, transportation costs, meals and entertainment, in their consideration of our $69,500 cash contribution request. BUDGET IMPACT TO 2019 VAIL DANCE FESTIVAL Should the Town of Vail approve our request for $69,500, it shall account for 3% of our operating expense budget. The Vail Dance Festival continues to grow each year and we are sincerely thankful for the annual Town of Vail support. GERALD R. FORD AMPHITHEATER — This is a TOV Tier 1 Event/Venue Summer Season 2019 Summer 2019 will mark the Amphitheater's 32nd season. The lobby space now serves a meeting space for Ford Park. Camp Vail and other user groups utilizes the lobby as a resting place in the park, it is great for sunny days and rainy days. We are now hosting numerous events in the lobby such as wedding ceremonies, art classes and chef's in the gardens. Locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the Vail Dance Festival & Hot Summer Nights series to Bravo! Vail Valley Music Festival's symphonies and hot performers like Ozomatli, The New York Philharmonic, and Robert Randolph & the Family Band, each summer, the Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley. For Summer 2018 and beyond, we've also partnered with the leading music promoter in Colorado; AEG Presents, to create a new paid music series called Whistle Pig Vail (WPV). WPV launched on June 16, 2018 with Dispatch and followed that up on June 19, 2018 with a sold out Robert Plant concert. Three additional 2018 WPV concerts are booked for 2018. August 17 & 18th we have the Jerry Garcia Birthday band and on Thursday, September 13th the band 311 is booked to kick off Oktoberfest weekend. Our plan is to continue our partnership with AEG in 2019 and increase the total # of WPV concerts to six (6) to eight (8). WPV will bring headliner concerts to the GRFA which will create a unique experience for our community and guests while also generating additional economic impact to the TOV. By working with AEG to bring top tier artists to Vail, it provides our community the ability to November 6, 2018 - Page 101 c I'AVALLEY FOUNDATION attend very special performances from artists who typically play venues with capacities ranging from 10,000 — 20,000 like Red Rocks and the Hollywood Bowl. Seeing this caliber of artist at the GRFA, which has a capacity of 2515 for WPV concerts creates a truly unique and special experience, while also providing Vail with extensive marketing impressions, an increase in destination guests, added summer programming and significant economic impact. The Vail Valley Foundation always strives for top -tier performances. The 2019 summer season shall be no exception with Bravo! Vail Valley Music Festival orchestras, Whistle Pig Vail, Hot Summer Nights and the Vail Dance Festival as anchors for the 2019 amphitheater schedule. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences, weddings, graduations and more • Unique venue and programming sets Vail apart from other mountain resorts • Vail's unique and breathtaking outdoor venue receives national recognition and praise • Town of Vail bars, restaurants, clothing, jewelry, etc. all benefit from traffic pre and post performance keeping people in Town, engaged and having a wonderful time in Vail SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater. • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions with the exception of the Whistle Pig Vail series. For the WPV the Town of Vail will have the right to purchase 4 tickets during the first two weeks of each WPV Concert on -sale via a dedicated ticket block available for purchase only to VVF donors and key partners. • One (1) full page advertisement in the Vail Valley Summer Events Magazine. 2019 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $30,000 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask for a $2,800 in-kind contribution for police presence during Hot Summer Nights events and $2,800 for police presence at the Whistle Pig Vail series for a total of a $5,600 in-kind contribution. BUDGET IMPACT TO 2019 GERALD R. FORD AMPHITHEATER November 6, 2018 - Page 102 0 I'AVALLEY FOUNDATION Should the Town of Vail approve our request for $30,000 it shall account for 3% of our operating expense budget. GERALD R. FORD AMPHITHEATER — Videoboard installation capital improvement project In May of 2018, the VVF installed a new HD Digital Screen Videoboard from the center of the GRFA Pavilion roof, facing the lawn. The videoboard was installed by Creative Technologies Group and measures approximately 23' x 9'. The Digital Screen is VVF's most recent capital improvement project to the GRFA and is a major venue enhancement. This new technology elevates the overall guest experience at the venue & provides 96% of General Admission lawn guests with an incredible visual experience bringing to life the intricacies of everything happening on the main GRFA stage. The Digital Screen keeps the GRFA fresh, new and on the cutting edge of performance arts venues in the Rocky Mountain Region. The digital screen allows us to better thank and recognize our generous partners, donors, sponsors and stakeholders, allows for dynamic and entertaining programming pre -performance and during intermissions. VVF will be using a combination of long lens and smaller format HD cameras to livestream content on the screen during all VVF owned and managed events. Guests on our lawn will enjoy unique viewing experiences at events like Hot Summer Nights, Whistle Pig Vail, Vail Dance Festival and the GoPro Mountain Games. Although the digital screen was juts installed in late May, we have already used it for the 2018 Mountains of Music concerts, our first two 2018 WPV concerts, high school graduation and Hot Summer Nights; all to rave reviews. Bravo! Vail also plans to use the digital screen but it is unlikely Bravo! Vail will use the screen much, if at all during summer 2018. Their plan is to prepare for use of the digital screen across many of their performances during summer 2019. In addition to capital expense to purchase and install the digital screen, VVF anticipates approximately $60,000 per summer in expenses that VVF will cover tied to live screen direction, switching, camera operators and production. In early 2018, VVF President Mike Imhof went before TOV Council to request funding support of $110,000 for this capital improvement project. At the time, the VVF would have been requesting capital funding support from Town of Vail out of the preferred budget cycle for the town. Mike Imhof proposed to Vail Town Council the funding support as mentioned above but committed to Vail Town Council that this funding from Town of Vail would fall into the normal and preferred annual (calendar year 2019) fiscal year for the Town. VVF received approval for the $110,000 in capital funding support from the Town of Vail so long as the VVF went through the proper funding process. We believe this project is essential and will continue to showcase GRFA and Vail as a community offering the highest level of excellence for our residents and guests. For thirty years, a priority of the VVF has been and remains to continue to upgrade and modernize all aspects of the Gerald R. Ford Amphitheater, with our end goal being to provide an exceptional experience for all Amphitheater guests. The digital screen will: • Substantially improve and enhance the experience for our general admission guests. November 6, 2018 - Page 103 c I'AVALLEY FOUNDATION • Allow us to improve our recognition and thanks for our valued partners, donors and sponsors. • Create new revenue streams for the Vail Valley Foundation through on-screen advertising for select brands and live streaming to a global audience and for dynamic pre -performance and intermission programming, including video content showcasing all the wonderful things Vail and our valley has to offer. • Allow for increased ticket revenue. GENERAL TOWN OF VAIL BENEFITS • Unique and intimate venue, creative viewing opportunities and diversified programming sets Vail apart from other mountain resorts • Videoboard offers a unique and creative guest experience enhancement • Provides attendees with entertainment during downtime and a complimentary viewing experience • The ability to now offer live streaming of select performances hosted at the GRFA will showcase Vail and the GRFA to a global audience. SUPPORTER BENEFITS • Town of Vail sponsor logo acknowledgement and Vail Valley imagery and/or messaging efforts (ie...sustainability messaging) on the screen during all events where the screen is activated • Ability to provide video content in future years, should VVF decide to add video content to the pre -event and intermission schedule. For year 1, we are keeping it simple with logo acknowledgement and trivia, so we do not over -commercialize the venue. 2019 GERALD R. FORD AMPHITHEATER DIGITAL SCREEN CAPITAL GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $110,000 one-time cash donation toward the capital improvement project installation of an HD Videoboard at the GRFA which will continue to position the Gerald R. Ford Amphitheater as a leading arts and entertainment facility. BUDGET IMPACT TO 2019 GERALD R. FORD AMPHITHEATER VIDEOBOARD INSTALLATION PROJECT Should the Town of Vail approve our request for $110,000 it shall account for 25% of our capital improvement expense budget. 2019 GOPRO MOUNTAIN GAMES — This is a TOV Tier 1 Event June 6-9, 2019 The largest, most successful mountain based multi -sports, music and lifestyle celebration arguably in the world. Mountain Games has continued to grow each year and is looked upon as the top national event within the Outdoor Industry. The 2018 event again saw growth in athlete attendance with more than 4,000 participants and overall spectator attendance is estimated at over 80,000 over the 4 days (preliminary #'s). Per the new Town of Vail (Town Council) grant application request guidelines, we are including in this grant request just the in-kind support we are requesting from the Town of Vail. Our normal CSE request for funds process will continue as per normal for any cash contribution request. The Vail Valley Foundation respectfully asks the Town of Vail to consider an in-kind contribution of $55,000 for the 2019 Event to be used for: November 6, 2018 - Page 104 c N VAIL I'AVALLEY FOUNDATION • Extra duty police coverage and longer hours specifically tied to three (3) nights of music at the GRFA during 2019 Mountain Games and continued expansion into Lionshead Village. A total of 4 officers are requested for day time operations throughout all venues each day with an additional 2 officers on Saturday during the busiest day of the event. In addition, 4 night time officers at GRFA for the evening concerts until 11pm. Tied to this request are the same 4 additional CO's in place during the Time Trial bike race on Sunday. • Fire support • Electrical support to turn on garden and lamppost power for vendors in Vail and Lionshead • Public works event assistance to include but not limited to: o trash clean up o water meter usage o sand bag distribution to and from event • Jersey barriers for World Cup climbing wall ballast • Transportation — added bus stops along the Frontage Road to shuttle event guests from their cars to and from the event • Event bus/shuttle support and event fees The VVF is asking for an increase in in-kind support in 2019 over what the TOV provided in 2018 since the Mountain Games project continues to materially grow in size, scope and resource needs each year. With the expanding footprint of the Event, we ask that the TOV review the final in-kind donation from 2018 and recommend an appropriate amount to cover 2017, if different from the $55,000 we are suggesting. The VVF agrees to remain true to our commitment to TOV, which was, when VVF purchased the event, to not increase the cash contribution requested of TOV (CSE). VVF has been true to this promise and in fact has, each year since acquiring the Mountain Games project, decreased the VVF cash request. PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Mountain Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town of Vail receives detailed marketing, attendance and overall economic ROI information across all aspects of the event along with specific branding and hospitality rights and benefits to be received by the Town of Vail in exchange for its support. November 6, 2018 - Page 105 c N VAIL IYAVALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Athlete Commission 2. Contact person: Mike Imhof 3. Mailing address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: (970) 777-2015 5. Email: mimhof@vvf.org 6. Members and Titles of your governing board: Mike Imhof -Vail Valley Foundation Patty McKenny -Town of Vail Mike Kloser - Vail Community member 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: Calendar Year January 1 -December 31 9. Are your books audited? YES 10. How will the contribution be used? The Athlete Commission provides financial support to the young individual athletes of our valley so that they might go out into the international world of competition and chase their dreams. Each year we fund both fledgling international athletes as well as those who have reached the highest ranks. The recipients come from every sport and every part of our valley. The number of applicants has been steadily growing every year. However, the amount of available funds has not increased at the same rate. It is our intent to increase the amount of funding from each partner to meet the needs of deserving athletes. 11. How does your request support item 1C of the contribution policy? Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity for local athletes to represent this community in an international arena thereby gaining exposure and awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn honor their community. Whenever possible, representation of a community logo is expected and greatly appreciated. As winner of the women's World Cup Alpine overall Lindsey Vonn generated tremendous international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received financial support for many years from the Athlete Commission. The future health of our community will be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their athletic dreams. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Town of Vail and the Vail Valley Foundation. 13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the Athlete Commission as a method for the community to provide financial support for the Valley's deserving athletes. The program supports those athletes participating in international competitions. November 6, 2018 - Page 106 c VAI L NI VALLEY FOUNDATION Vail Valley Foundation Financial Overview / Balance Sheet iiil Valley Foundation Prelimivar' - C olist, lid arina Stareinent of Fin ausial Position May 31, 2018 Assets Cash and cash equivalents Accounts receivable, net Promises to give, net Intercompany receivable Prepaid expenses and other assets Operating imrestments Property and equipment, net: Goodwill and intangible assets, net Property and equipment, net - limited as to use: Gerald R. Ford Amphitheater Vital. Center Endowment investments Total assets Liabilities and Net Assets Accounts payable Accrued expenses and other liabilities Deferred revenue Advance ticket sales Deferred membership benefits Intercompany payable Bonds payable, net of debt issuance costs Interest rate swap Total liabilities Net Assets Total net assets Total liabilities and net assets Vail Valley Foundation without VPAC Operations $ 1,563,494 18,759 L 564,527 893,430 5;262,551 1;519;564 497,065 11,486,273 1;441;708 Vilar Performing Arts Center Vail Valley (VPAC) Foundation S 723,620 $ 2,587.113 51,485 70.245 121,624 1,686.151 2,882 2.882 25,880 919:310 4,666,055 9,928,606 1,333,987 3,153,551 497,065 268,159 11,486,273 1;709,867 $ 24,547,371 $ 7,193,691 $ 32,041.063 150,126 721;500 3,444;997 534,659 272:936 183:678 4,699,372 913,621 10,920,889 13,926,482 4,702 219,310 135,500 165,253 524,766 6,668,925 S 154.828 940;810 3,580;497 699.913 272.936 183.678 4,699.372 913.621 11,445.655 20,595.407 $ 24,847371 $ 7,193,691 $ 32,041.063 November 6, 2018 - Page 107 0 VAI L NI VALLEY FOUNDATION VVF Income Statement: 'JAIL VALLEY FOUNDATION For Period June 1. 2017 Thru May 31, 2018 BUDGET PRELIMINARY ACTUALS REVENUE Fundraising Arts Athletics Education G&A Total Revenue EXPENSE Fundraising Arts Athletics Education G&A Total Expense CHANGE IN NET ASSETS FROM OPERATIONS 54,638, 350 $7,747,214 54,993,544 $3,775,399 $117,000 $4,413,156 $7,805,355 $5,305,896 $3,770,465 555,329 $21,271,562 $2,350,200 ($1r526,015} ($1,553,870 (57r752,035) ($7,811,290 ($4,938,780) (55,126r802) (53r760,339) (53,653r467) ($2,9031,191} ($2,505,526 I$20,978,362} (520,651,053) $293,200 $699,137 CAPITAL EXPENDITURES Sources $360,000 $1,133,542 Uses (5238,000} (51,224,707 Net CapEx 5122,000 ($91,055M BOND PRINCIPAL PAYMENT NET CONTRIBUTION {$155,000} (.$155,00011 S260,200 $l53,072 November 6, 2018 - Page 108 0 8/22/2018 Vail Valley Foundation Dressman Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Vail Valley Foundation First Name of Contact Person : Dave Last Name of Contact Person : Dressman E-mail Address : ddressman@vvf.org Mailing Address : PO Box 6550 City : Avon State : US -00 Zip : 81620 November 6, 2018 - Pa0 109 0 8/22/2018 Telephone Number : 6197640940 Members and Titles of your Governing Board : See VVF application Organization Mission Statement : The Vail Valley Foundation mission is to enhance the quality of life in the Vail Valley through arts, athletics and education. Vail Valley Foundation - Enhancing the quality of life through arts, athletics and education Organization fiscal year-end: : 2019-05-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Destination Events Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $310,000 In- Kind Request : $65,000 to be used primarily for police, fire, public works and communications Who currently funds your organization? : Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail Dance Festival performances, and corporate sponsorships with local, regional and national companies (brands) As non -limiting examples, TIAA Bank, Korbel, GoPro, US Bank, LL.Bean, Constellation Brands & Nature Valley How will the contribution be used? : The Vail Valley Foundation kindly requests the Town of Vail consider a $310,000 cash contribution & $65,000 in kind donation to help keep Vail as the primary Mountain venue of the Colorado Classic ($155,000 per stage cash contribution and $32.500 per stage in-kind contribution). This request is flat, year over year and is contingent upon the VVF renewing our agreement with RPM Events to secure Vail as the host city for two stages of the Colorado Classic event in 2019. The 2018 event is scheduled for August 16 and 17 in Vail and August 18 and 19 in Denver. The Vail stages consist of a Circuit race and a Time Trial and will put the Town of Vail on full display for the world to watch. The event is expected to bring a minimum of 15,000 spectators per day to Vail along with the top cycling teams from around the world. The event is live streamed to 70+ countries and generates 885 million impressions to a very attractive demographic consisting active, affluent outdoor enthusiast who travel frequently. Colorado Classic dates align with the top identified need period for the Vail summer season. We anticipate 420 room nights booked for athletes and their entourage with the expectation of an additional 1000 room nights booked through the race owners. Additional room nights will be driven by media, sponsors, and spectators. In 2019, like 2018, the Colorado Classic will dovetail into two nights of Whistle Pig Vail concerts at the Gerald R. Ford Amphitheater, providing guests with additional reasons to travel to Vail and stay for an extended period of time while experiences all that Vail has to offer. The Colorado Classic event will also feature a robust sponsor village, food and beverage areas, and participatory elements such as the Whistle Pig Vail Gravel Fondo which is being launched in 2018. All of this combined will generate a positive impact to the TOV and local businesses. The Town of Vail, as a major stakeholder and partner, will receive a significant sponsorship benefits package spanning marketing, media, PR and hospitality all while placing the Vail Brand center stage. Tenative sponsorship benefits are listed on accompanying PDF emailed to Carlie Smith. As you consider this request, we ask that you take into account the VVF's long term commitment to serve as the local organizer of the Colorado Classic and desire for multiple stages in Vail each year. The Event fills a need period and will drive significant economic impact and community vitality. The cash contribution will be used to help fund a variety of expenses across operations and marketing efforts. The in kind contribution will primarily be used for police support, public works, communications and fire. November 6, 2018 - Pa§@ 110 0 8/22/2018 How does your request support item 1C of the Contribution Policy (See above) : This event helps achieve a positive, sustained economic climate while putting Vail on a global stage in terms of exposure to a very attractive demographic. Please Upload Organization Balance Sheet : Consolidationg Statement of Financial Position (Balance Sheet) for 2019 TOV Funding Application.pdf Please Upload Organization Income Statement : VVF Income Statement _ For TOV 2019 Funding Application.pdf Linked Form : ddressman@vvf.org Submission Date : 2018-06-29 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6785550 Last change : 2018-06-30T03:08:04+0000 November 6, 2018 - Pa§@ 111 0 Vail Valley Foundation Preliminary - Consolidating Statement of Financial Position May 31, 2018 Vail Valley Foundation Vilar Performing without VPAC Arts Center Vail Valley Operations (VPAC) Foundation Assets Cash and cash equivalents $ 1,863,494 $ 723,620 $ 2,587,113 Accounts receivable, net 18,759 51,485 70,245 Promises to give, net 1,564,527 121,624 1,686,151 Intercompany receivable - 2,882 2,882 Prepaid expenses and other assets 893,430 25,880 919,310 Operating investments 5,262,551 4,666,055 ' 9,928,606 Property and equipment, net: 1,819,564 1,333,987 3,153,551 Goodwill and intangible assets, net 497,065 497,065 Property and equipment, net - limited as to use: - Gerald R. Ford Amphitheater 11,486,273 11,486,273 Vilar Center - Endowment investments 1,441,708 268,159 1,709,867 Total assets $ 24,847,371 $ 7,193,691 $ 32,041,063 Liabilities and Net Assets Accounts payable $ 150,126 $ 4,702 $ 154,828 Accrued expenses and other liabilities 721,500 219,310 940,810 Deferred revenue 3,444,997 135,500 3,580,497 Advance ticket sales 534,659 165,253 699,913 Deferred membership benefits 272,936 272,936 Intercompany payable 183,678 - 183,678 Bonds payable, net of debt issuance costs 4,699,372 4,699,372 Interest rate swap 913,621 913,621 Total liabilities 10,920,889 524,766 11,445,655 Net Assets Total net assets Total liabilities and net assets 13,926,482 6,668,925 20,595,407 $ 24,847,371 $ 7,193,691 $ 32,041,063 November 6, 2018 - Page 112 of 469 Page 1 VAIL VALLEY FOUNDATION For Period June 1, 2017 Thru May 31, 2018 REVENUE Fundraising Arts Athletics Education G&A Total Revenue EXPENSE Fundraising Arts Athletics Education G&A Total Expense CHANGE IN NET ASSETS FROM OPERATIONS CAPITAL EXPENDITURES Sources Uses Net CapEx BOND PRINCIPAL PAYMENT NET CONTRIBUTION BUDGET PRELIMINARY ACTUALS $4,638,350 $7,747,214 $4,993,599 $3,775,399 $117,000 $4,413,156 $7,805,355 $5,305,896 $3,770,465 $55,329 $21,271,562 $21,350,200 ($1,626,016) ($7,752,036) ($4,938,780) ($3,760,339) ($2,901,191) ($1,553,878) ($7,811,290) ($5,126,802) ($3,653,467) ($2,505,626) ($20,978,362) ($20,651,063) $293,200 $699,137 $360,000 ($238,000) $1,133,642 ($1,224,707) $122,000 ($91,065) ($155,000) ($155,000) $260,200 $453,072 November 6, 2018 - Page 113 0 8/24/2018 Vail Valley Foundation Dressman Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Vail Valley Foundation First Name of Contact Person : Dave Last Name of Contact Person : Dressman E-mail Address : ddressman@vvf.org Mailing Address : PO Box 6550 City : Avon State : US -00 Zip : 81620 November 6, 2018 - Pa0 114 0 8/24/2018 Telephone Number : 9707772015 Members and Titles of your Governing Board : Andy Arnold John Arnold Hans Berglund Judy Berkowitz Sam Bronfman Susan Campbell Steve Coyer Andy Daly Ron Davis Matt Donovan Bill Esrey Johannes Faessler Tim Finchem Steve Friedman John Garnsey Margie Gart Donna Giordano Sheika Gramshammer Mike Herman Beth Howard Al Hubbard B.J. Hybl Mike Imhof Chris Jarnot George Johnson Alexia Jurschak Doug Lovell Sarah Millett Ellen Moritz Kaia Moritz Michael Price Eric Resnick Dick Rothkopf Ken Schanzer Mike Shannon Stanley Shuman Rod Slifer Ann Smead Hap Stein Kristin Tang Fred Tresca Stewart Turley Mary Webster Betsy Wiegers Gary Woodworth Directors Emeritus: Adam Aron Marlene Boll Bjorn Erik Borgen Berry Craddock Jack Crosby, In Memoriam President Gerald R. Ford, In Memoriam Harry Frampton, Chairman Emeritus Pete Frechette, In Memoriam John Galvin, In Memoriam George Gillett Pepi Gramshammer Steve Haber Martha Head William Hybl Elaine Kelton Kent Logan Peter May Doug Rippeto Oscar Tang Organization Mission Statement : The Vail Valley Foundation mission is to enhance the quality of life in the Vail Valley through arts, athletics and education. Vail Valley Foundation - Enhancing the quality of life through arts, athletics and education Organization fiscal year-end: : 2019-05-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Signature Events Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $219,500 In- Kind Request : 60,600 Who currently funds your organization? : Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail Dance Festival performances, and corporate sponsorships with local, regional and national companies (brands) As non -limiting examples, TIAA Bank, Korbel, GoPro, US Bank, Moe's Original BBQ. How will the contribution be used? : Specific contribution request: $69,500 for Vail Dance Festival $30,000 for GRFA $110,000 for GRFA Videoboard Installation (Capital Improvement Project) $10,000 for VVF Athlete Commission In-kind support of: $5,600 for GRFA & $55,000 for GoPro Mountain Games Please see corresponding PDF document, emailed to Carlie Smith on 6/29/18, for additional detail. How does your request support item 1C of the Contribution Policy (See above) : A positive, sustained economic climate. Please Upload Organization Balance Sheet : Consolidationg Statement of Financial Position (Balance Sheet) for 2019 TOV Funding Application.pdf Please Upload Organization Income Statement : VVF Income Statement _ For TOV 2019 Funding Application.pdf Linked Form : skostick@vvf.org Submission Date : 2018-06-29 Submission Date : Created by : integrations+23268@zenginehq.com November 6, 2018 - Pa0 115 0 8/22/2018 2019 Burton US Open Snowboarding Championships Heingartner Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : 2019 Burton US Open Snowboarding Championships First Name of Contact Person : Whitney Last Name of Contact Person : Heingartner E-mail Address : whitneyh@burton.com Mailing Address : 80 Industrial Parkway City : Burlington State : US -VT Zip : 05401 November 6, 2018 - Pa0 116 0 8/22/2018 Telephone Number : 8026523770 Members and Titles of your Governing Board : Ian Warda, Senior Director — Global Marketing & Consumer Strategy, Burton Snowboards Marc Murphy, Director — Partnerships, Burton Snowboards Cam Craighead, Senior Manager - Events, Burton Snowboards Whitney Heingartner, Manager — Partnerships, Burton Snowboards James Deighan, Partner, Highline Sports & Entertainment, Inc. Peggy Wolfe, Director of Event, Highline Sports & Entertainment, Inc. Organization Mission Statement : Set the standard for best in class international winter events through superior on -hill venues and high levels of competition, as well as outstanding off -hill entertainment and unique activations while showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain. Organization fiscal year-end: : 2019-01-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Signature Events Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $490,000 In- Kind Request : Soccer Lot: February 14 — March 8, 2019 - full use of entire lot RV Lot: February 14 — March 8, 2019 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Who currently funds your organization? : Burton is a privately held company. Highline is a privately held company. The US Open Snowboarding Championships is funded by Burton Snowboards and corporate Partners How will the contribution be used? : The TOV contributions will be used to provide guests of the event and the Town of Vail a high impact / safe winter sport experience to ensure repeat, long-term visits: • Maintain established excellence from past 6 years • Continue development of youth outreach programs • Build upon success of Junior Jam programming • Maximize entertainment efforts at multiple locations • Data collection for post event valuations • Grow sponsorship & B2B opportunities for Burton and TOV • Working towards Burton's 2020 Sustainability Goals • Expansion of event footprint in town How does your request support item 1C of the Contribution Policy (See above) : Burton's commitment with our key Partners to provide a premier event and to uphold our legacy and heritage of the 37th Burton US Open Snowboarding Championships is unwavering. Vail is our home. The 2019 USO will deliver: • Sustainable practices • Increased global awareness • Diverse entertainment and lifestyle attractions • Appropriate and engaged customer base • Encouraged participation from local businesses • A World Class and safe environment for all Please Upload Organization Balance Sheet : APPLICATION FOR TOWN OF VAIL FUNDING.docx Please Upload Organization Income Statement : APPLICATION FOR TOWN OF VAIL FUNDING - Budget.docx Linked Form : whitneyh@burton.com Submission Date : 2018-07-02 Submission Date : 2018-07-02 Created by : integrations+23268@zenginehq.com Record ID # : 6791307 Last change : 2018-07-02T20:23:56+0000 November 6, 2018 - Pap 117 0 APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement — Current Fiscal Year Budget 2019 US Open Budget Marketing $4,901,000 Marketing Campaign / Media Buy $77,000 Global broadcast production / distribution $892,000 Staffing $770,000 Course / Venue build $433,000 Event infrastructure $580,000 In -town activations $450,000 Security / Police / Medical $119,000 Branding $225,000 Food & Beverage $158,000 Lodging $770,000 Travel $47,000 Shipping / Storage $35,000 Prize Money $345,000 November 6, 2018 - Page 118 0 10/8/2018 HIGHLINE Wolfe Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : HIGHLINE First Name of Contact Person : Peggy Last Name of Contact Person : Wolfe E-mail Address : peggy@gohighline.com Mailing Address : 12 Vail Road, Suite 500 City : VAIL State : US -CO Zip : 81657 November 6, 2018 - Pa0 119 0 10/8/2018 Telephone Number : 9704766797 Members and Titles of your Governing Board : James Deighan Managing Partner Natalie Biedermann Marketing Manager Myriah Blair CFO / Controller Andrea Sbicca Sales/Partnerships/Marketing Eric Slayman Director of Sales & Business Development Greg Schwartz Executive Producer Katie Tille Executive Producer Peggy Wolfe Director of Events Organization Mission Statement : HIGHLINE: To foster a culture in which Highline team members are challenged to excel in providing all customers with exceptional service, extensive knowledge and an unwavering commitment to ethical excellence - not only to complete client satisfaction -but beyond all expectations! Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Signature Events Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $600,000 Who currently funds your organization? : Partners/Sponsors/Corporations How will the contribution be used? : SPRING BACK TO VAIL 2019 April 11-14, 2019 Funding Request = $300,000 Springtime in the Rockies welcomes warmer temperatures, stellar skiing conditions, grilling out at on - mountain decks and, of course, awesome events. Spring Back to Vail is the annual spring bash celebrating the close of the winter season and is all new in 2019. Returning to its roots, Spring Back to Vail will bring the Ford Park concert venue to life with 2 big FREE headliner concerts and plenty more music at Spring Back LIVE! featuring music throughout Town and on mountain for guests and locals to enjoy. Continuing the success from Vail Snow Days, the robust inclusion of retailers, restaurants, bars and galleries in the Savor Vail Program will offer a springtime twist for participation from local businesses. Spring Back to Vail will coordinate lodging deals encouraging longer, multiple night stays to incentivize guests to choose Vail in the spring and take advantage of a multi -layered event weekend. An interactive partner expo village, plenty of parties and offerings around Town and the iconic World Pond Skimming Championships will round out the 2019 Spring Back to Vail. All talent for the 2019 Spring Back to Vail concerts are TBA but past performances include 1,2,3 GO! Project, Grace Potter and the Nocturnals, Portugal, The Man, and !RATION. VAIL SNOW DAYS 2019 December 12-15, 2019 Funding Request = $300,000 Following the revamping of Vail Snow Days 2018, next year's Snow Days will replicate the success of a 4 -day festival early season event model to encourage visitors to choose Vail in December as a destination with more offerings than other mountain resort community. Regardless of the snow depth, the robust and multi -faceted schedule will be designed to attract guests for a long weekend and encourage everyone to #TakeASnowDay! Snow Days LIVE!, a focused effort to showcase music not only at Ford Park with 2 nights of FREE headliner concerts but also in town at bars and restaurants and on mountain will once again be the highlight for Vail Snow Days 2019. The weekend will kick off with the 2nd annual Pray for Snow Bonfire and Celebration of Snow and set the vibe for a weekend of activities on mountain and throughout town with local restaurants, bars, retailers and galleries with the Savor Vail program. Creating specials and packages with hotels and lodging properties will help round out the opportunities for local businesses to actively be a part of the 2019 Vail Snow Days. How does your request support item IC of the Contribution Policy (See above) : SPRING BACK TO VAIL 2019 SAVOR VAIL: Spring Back to Vail will work with local retailers, restaurants, bars and galleries to build a comprehensive experience designed to drive guests into participating businesses. Through a more animated and focused approach with special pricing, creative and unique experiences, and overall re -imagination of customer service, the goal is to give the consumer more reasons to choose Vail as a springtime destination. LODGING COMMUNITY: By creating custom and special pricing on three/four night stays, the lodging community can help the November 6, 2018 - Pa0 120 0 10/8/2018 event bring people into Vail and stay longer than the traditional one/two nights over the weekend. The event schedule and offerings will provide the atmosphere and ability for guests to enjoy four days of music, activities, deals and on mountain fun. Both programs and participating businesses will find additional marketing extensions through Spring Back to Vail to enhance their current marketing plans. VAIL SNOW DAYS 2019 SAVOR VAIL: Vail Snow Days will work with local retailers, restaurants, bars and galleries to build a comprehensive experience designed to drive guests into participating businesses. Through a more animated and focused approach with special pricing, creative and unique experiences, and overall re -imagination of customer service, the goal is to give the consumer more reasons to choose Vail as an early winter destination. LODGING COMMUNITY: By creating custom and special pricing on three/four night stays, the lodging community can help the event bring people into Vail and stay longer than the traditional one/two nights over the weekend. The event schedule and offerings will provide the atmosphere and ability for guests to enjoy four days of music, activities, deals and on mountain fun. Both programs and participating businesses will find additional marketing extensions through Vail Snow Days to enhance their current marketing plans. Please Upload Organization Balance Sheet : SB2V19-VSD19_Pro Forma Budget_v1 _09.13.18.pdf Please Upload Organization Income Statement : SB2V19-VSD19_Pro Forma Budget_v1 _09.13.18.pdf Linked Form : peggy@gohighline.com Submission Date : 2018-09-13 Submission Date : 2018-09-13 Created by : integrations+23268@zenginehq.com Record ID # : 8174252 Last change : 2018-09-13T20:41:19+0000 November 6, 2018 - Pa0 121 0 SPRING BACK TO VAIL 2019 PRO FORMA REVENUES: Vail Resorts/Vail Mountain Funding Sponsorships (Net) Town Council Ticket Sales F&B Sales submitted to TOWN COUNCIL [09-13-18] 2019 PRO FORMA SPRING BACK TO VAIL 200, 000.00 25,000.00 300, 000.00 38,500.00 25,000.00 TOTAL REVENUES 588,500.00 EXPENSES: SITE/LOCATION/OPERATIONS 542,510.00 Licenses/Permit/Venue Rentals 1,600.00 Labor 78,375.00 Security/Medical 12,500.00 Event Supplies 3,000.00 Equipment Rental 57,200.00 Talent/Bands/Production 279,660.00 Project Fee 101,500.00 Insurance 8,000.00 Adminstrative 675.00 MARKETING SPONSORSHIP IMPLEMENTATION/FULFILLMENT BRANDING FOOD AND BEVERAGE TRAVEL/LODGING TOTAL EXPENSES NET PROFIT (LOSS) 2,650.00 8,250.00 8,000.00 20, 725.00 7,250.00 589,385.00 (885.00) November 6, 2018 - Page 122 0 VAIL SNOW DAYS 2019 PRO FORMA REVENUES: Vail Resorts/Vail Mountain Funding Sponsorships (Net) Town Council Ticket Sales F&B Sales submitted to TOWN COUNCIL [09-13-18] 2019 PRO FORMA VAIL SNOW DAYS 200,000.00 20,000.00 300,000.00 35,000.00 25,000.00 TOTAL REVENUES 580,000.00 EXPENSES: SITE/LOCATION/OPERATIONS 532,425.00 Licenses/Permit/Venue Rentals 1,600.00 Labor 71, 750.00 Security/Medical 10,500.00 Event Supplies 3,000.00 Equipment Rental 43,600.00 Talent/Bands/Production 295,100.00 Project Fee 99,700.00 Insurance 6,500.00 Adminstrative 675.00 MARKETING SPONSORSHIP IMPLEMENTATION/FULFILLMENT BRANDING FOOD AND BEVERAGE TRAVEL/LODGING TOTAL EXPENSES NET PROFIT (LOSS) 3,650.00 7,750.00 9,000.00 20,725.00 6,900.00 580,450.00 (450.00) November 6, 2018 - Page 123 0 8/22/2018 Colorado Snowsports Museum and Hall of Fame Campbell Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Colorado Snowsports Museum and Hall of Fame First Name of Contact Person : Liz Last Name of Contact Person : Campbell E-mail Address : liz@snowsportsmuseum.org Mailing Address : 231 S. Frontage Road East City : Vail State : US -CO Zip : 81657 November 6, 2018 - Pa0 124 0 8/22/2018 Telephone Number : 9704761876 Members and Titles of your Governing Board : Chairman: Jamie Duke Vice Chair: Diane Boyer Treasurer: Kent Erickson Secretary: Dean Ericson Members: Todger Anderson, Hart Axley, Brenda Buglione, Trent Bush, Lucy Davis, Andy Franklin, Dave Gorsuch, Jeff Gorsuch, Tom Hames, Bill Jensen, Cindy Nelson, Larry Olson, and Bill Tomcich Organization Mission Statement : To celebrate snowsports by telling stories that inspire others to seek adventure. Organization fiscal year-end: : 2019-04-30 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $55,000 In- Kind Request : $9,000 in-kind rent and two additional Silver parking passes. Who currently funds your organization? : The Colorado Snowsports Museum receives funding from six primary sources: 1. Net proceeds from special events (Annual Hall of Fame Induction Gala, Golf Tournament, and Tenth Dinner and plus private group facility rentals) 2. Unrestricted operating grants (Town of Vail, Vail Resorts Epic Promise, and National Endowment for the Humanities) 3. Individual's annual memberships and gifts, 4. Museum Gift Shop net proceeds. 5. In -Kind services. The Museum receives favorable rent from Town of Vail after trading the building it owned on the corner of East Meadow Drive and Vail Road during redevelopment. EFF Productions and Vail Resorts Epic Promise also provide substantial in-kind support. 6. Proceeds from project -specific restricted grants. How will the contribution be used? : The Council Contribution will be used for year-round daily operations (10 am - 6 pm) of our newly transformed museum, its exhibits and our expanded weekly educational programming in lieu of charging visitors an admittance fee. Expanded programming will include a new digital scavenger hunts for t'weens and groups that will take users on an adventure through skiing history and Vail's landmarks, and new weekly presentations with speakers and ski films. How does your request support item 1C of the Contribution Policy (See above) : In June of 2018, the Colorado Snowsports Museum celebrated the grand reopening of this exceptional cultural and educational facility, featuring six eye-popping new exhibits. Funded primarily through private donations, the $2.5 million transformation features state-of-the-art exhibits, showcasing and chronicling the rich history and heritage of the Colorado ski and snowboard industry. In addition to the centerpiece 10th Mountain Division exhibit, generously underwritten by the Town of Vail, along with the Vail's DNA exhibit, the Museum features five additional exhibits, complete with interactive media components, that has positioned the Colorado Snowsports Museum as the most complete, entertaining and interactive ski museum in the world. The unique interactive tables and walls encourage repeat visitation, as one visit will most certainly not be sufficient to take in all of the in-depth "dig deeper" opportunities that the new technology allows the Museum to present. The highly entertaining and informative new Museum adds vibrancy and diversity to Vail, especially during the off seasons, when fewer establishments are open. Its location, at the gateway to the village core, makes it a "must see" adventure, providing visitors with a sense of a shared community as they learn of Vail's origins and the history of skiing and snowboarding in Colorado. In addition to entertaining daily visitors, the Museum also hosts field trips for students from elementary, middle and high schools in the region, as well as groups such as Eagle County Seniors, foreign delegations curious about the evolution of snowsports in Colorado or those that have a specific interest in the 10th Mountain Division and World War II. The Museum's 10th Mountain Division exhibit is the largest of its kind in the United States, and the only one in November 6, 2018 - Pa0 125 0 8/22/2018 Colorado. Since its inception in 1976, the Museum has become the go -to resource on Vail's history, answering countless requests for information and historical photos to accompany articles. The Museum is also available for special events for various community and private groups, seeking a venue that is easily accessible, truly unique and affordable. The fact that the Colorado Snowsports Museum calls Vail home reinforces the fact that this community serves as the epicenter of Colorado skiing and snowboarding, which in turn, provides significant benefit to all aspects of the Vail economy and the quality of life for all residents of Vail and our guests. Please Upload Organization Balance Sheet : Balance Sheet.pdf Please Upload Organization Income Statement : Standard Profit and Loss summary.pdf Linked Form : museum@snowsportsmuseum.org Submission Date : 2018-06-28 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6764475 Last change : 2018-06-28T18:13:52+0000 November 6, 2018 - Pa§@ 126 0 5:04 PM 06/27/18 Accrual Basis Colorado Snowsports Museum and Hall of Fame Balance Sheet As of April 30, 2018 Apr 30, 18 ASSETS Current Assets Checking/Savings 1494 • Cash & cash equivalents 1119 • 1st Bank Capital Account 9989 1111 • Alpine Bank Cap Campaign 7299 1105 • Chk 1stBank #229-051-7860 1115 • 1stBank Artifact #229-401-3093 1140 • 1stBank Endwmnt # 229-657-4416 1170 • Register cash 1175 • Petty Cash Total 1494 • Cash & cash equivalents Total Checking/Savings Accounts Receivable 1300 • Accounts Receivable 1310 • Accounts Receivable Total 1300 • Accounts Receivable Total Accounts Receivable Other Current Assets Other Currents Assets 1488 • Prepaid Expenses - HOF 1489 • Prepaid Expenses 1491 • Retail Inventory Asset Total Other Currents Assets Total Other Current Assets Total Current Assets Fixed Assets Collections 1405 • Rare Artifacts - Vintage Gear 1401 • Jacques Parker Art Total Collections Property and Equipment SOAC EXHIBIT 1400 • Furniture & Fixtures 1402 • Accum. Depreciation 1403 • Accum Deprec - SOAC Total Property and Equipment Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 1500 • Accounts Payable 380,282.36 4,156.31 157,402.76 92,997.88 96,240.04 300.00 100.00 731,479.35 731,479.35 510,772.00 510,772.00 510,772.00 10,000.00 839.88 46,602.43 57,442.31 57,442.31 1,299,693.66 5,100.00 40,000.00 45,100.00 105,127.51 56,660.50 - 98,379.53 -105,127.51 - 41,719.03 3,380.97 1,303,074.63 22,923.06 Page 1 of 2 November 6, 2018 - Page 127 0 5:04 PM 06/27/18 Accrual Basis Colorado Snowsports Museum and Hall of Fame Balance Sheet As of April 30, 2018 Apr 30, 18 22,923.06 Total Accounts Payable Other Current Liabilities First Bank Install Loan 2794 Gift Certificates Other Current Liability 2100 • Payroll Liabilities 2115 • Futa Tax Payable 2120 • Suta Tax Payable Total 2100 • Payroll Liabilities 2200 • Sales Tax Payable Total Other Current Liability Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3905 • Temp Restricted - Museum Expans 3900 • Retained Earnings 3902 • Temporarily Restricted RE 3903 • Permanently Restricted Net Income Total Equity TOTAL LIABILITIES & EQUITY 498,000.00 375.00 25.21 97.69 122.90 367.36 490.26 498,865.26 521,788.32 521,788.32 471,386.33 321,259.04 34,730.00 580.00 -46,669.06 781,286.31 1,303,074.63 Page 2of2 November 6, 2018 - Page 128 0 5:09 PM 06/27/18 Accrual Basis Colorado Snowsports Museum and Hall of Fame Profit & Loss May 2017 through April 2018 Note: Closed for Construction May -February May '17 - Apr 18 Ordinary Income/Expense Income EVENTS 4030 • Event Income 4032 • Hall of Fame Banquet 40327 • Auction Proceeds 20,719.75 40323 • Ticket/Table Sales 102,990.00 Total 4032 • Hall of Fame Banquet 123,709.75 4030 • Event Income - Other 18,640.00 Total 4030 • Event Income 142,349.75 Total EVENTS 142,349.75 COLLECTION/FACILITY USE 4092 • Photo/Media Use Revenue 1,220.00 4046.6 • Educational Program Income 100.00 4090 • Receptions Income 7,150.00 4055 • HOF TV Program 27,000.00 Total COLLECTION/FACILITY USE 35,470.00 GRANTS 4210 • Town of Vail Rent In -Kind 9,000.00 4048.1 • Government Grants 44,566.00 4046 • Other Grants Total 4046 • Other Grants Total GRANTS 53,566.00 CASH CONTRIBUTIONS/IN-KIND 4041 • Contributions 4010 • Admissions Income 1,623.43 4048 • Donations - Cash/CC 4048a • Donations Cash-Artifact/HOF 145.57 4048b • Donations Cash -Museum & Gift Sh -39.60 4048 • Donations - Cash/CC - Other 2,122.56 Total 4048 • Donations - Cash/CC 2,228.53 Total 4041 • Contributions 3,851.96 4200 • In -Kind Donations 4212 • In -Kind Services Provided Total 4200 • In -Kind Donations 4095 • Other Income 4098 • Interest Income Total 4095 • Other Income CASH CONTRIBUTIONS/IN-KIND - Other Total CASH CONTRIBUTIONS/IN-KIND 5,322.54 MEMBERSHIPS 4060 • Membership Income 4062 • Individuals 73,758.00 4064 • New Memberships 100.00 0.00 718.50 718.50 552.08 552.08 200.00 Page 1 of 2 November 6, 2018 - Page 129 0 5:09 PM 06/27/18 Accrual Basis Colorado Snowsports Museum and Hall of Fame Profit & Loss May 2017 through April 2018 Note: Closed for Construction May -February May '17 - Apr 18 Total 4060 • Membership Income 73,858.00 Total MEMBERSHIPS 73,858.00 MUSEUM GIFT SHOP 4070 • Retail Income 4080.9 • Shipping and Handling 235.00 4083 • Retail POS Sales 19,352.30 Total 4070 • Retail Income 19,587.30 Total MUSEUM GIFT SHOP 19,587.30 Total Income 330,153.59 Cost of Goods Sold EVENT EXPENSE 6120 • Event Expenses 6133 • Hall of Fame Expenses 68,461.88 6120 • Event Expenses - Other 2,075.00 Total 6120 • Event Expenses 70,536.88 Total EVENT EXPENSE 70,536.88 FACILITY/COLLECTION USE EXPENSE 6275 • Receptions Expenses 4,643.11 TV Show COGs 6025 • Television Production Costs 8,000.00 Total TV Show COGs 8,000.00 Total FACILITY/COLLECTION USE EXPENSE 12,643.11 MUSEUM GIFT SHOP EXPENSE 5000 • Retail Expenses Vendor Discounts -134.07 Document Offset 879.78 5005 • COGS Retail POS 7,145.57 5016 • Vendor Shipping Charges 3,167.76 5017 • Supplies 2,439.21 5025 • Customer Shipping Charges 96.50 Total 5000 • Retail Expenses 13,594.75 6201 • Cash over/short 19.02 Total MUSEUM GIFT SHOP EXPENSE 13,613.77 Total COGS 96,793.76 Gross Profit 233,359.83 Expense Total BANKING FEES 6,859.22 Total FACILITY/PROGRAMMING 41,916.06 Total ADMINISTRATION 12,223.27 Total STAFF & CONTRACTORS 171,040.98 Total Expense 232,039.53 Net Ordinary Income 1,320.30 Page 2of2 November 6, 2018 - Page 130 0 8/24/2018 Betty Ford Alpine Gardens Ripley Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Betty Ford Alpine Gardens First Name of Contact Person : Nicola Last Name of Contact Person : Ripley E-mail Address : nicola@bettyfordalpinegardens.org Mailing Address : 522 South Frontage Road East City : Vail State : US -CO Zip : 81657 November 6, 2018 - Pa0 131 0 8/24/2018 Telephone Number : 9704760103 Members and Titles of your Governing Board : Betty Ford, Honorary Director in Memoriam Helen Fritch, President Emerita BOARD OF TRUSTEES Susan Frampton, President Margaret Rogers Vice President Bob Fritch, Treasurer Gwen Scalpello, Secretary Kathy Borgen - Trustee Doe (Dorothy) Browning - Trustee Holly Elliott - Trustee Jeannie Fritch - Trustee Sheika Gramshammer - Trustee Dick Liebhaber - Trustee Jennifer Mason -TOV Liz Paxson - Trustee Carey Firestone Romer - Trustee Organization Mission Statement : To deepen understanding and promote conservation of alpine plants and fragile mountain environments. Organization fiscal year-end: : 2018-09-30 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $75,000 In- Kind Request : 1 winter blue parking pass for Executive Director, continued use of 2 designated parking spots in Ford Park. Who currently funds your organization? : Budget $1.2 million Individual donations 44% gift shops (net) 19% earned income 12 % endowment 3 % town of Vail 12 % grants 10% How will the contribution be used? : RETT Funding Request Situated in Vail's Ford Park, Betty Ford Alpine Gardens (Gardens) is a nationally renowned botanical garden and education center. Voted Number 2 on Trip Advisor for "things to do in Vail' (after skiing Vail Mountain) and with numerous awards, including 2018 Non Profit of the Year by the Vail Valley Partnership, 2018 Plant Select Showcase Garden, 2011 El Pomar Environmental Excellence and 2009 APGA garden Excellence Award, this garden is one of Vails best and most loved assets. Provided free of charge to an estimated 100,000 visitors a year Town of Vail funding is used to maintain and operate the garden and education center. This maintenance includes but is not limited to purchasing tools, fertilizers and soil amendments, adding plant material, maintaining benches and water features and general building upkeep. Maintenance is performed by year round horticultural staff, seasonal staff and interns as well as 50 volunteers that work under staff direction two days a week. This level of care and maintenance and capital investment has elevated about 4 acres of Town of Vail property into a beautiful space with capital assets now valued at $5 million. The Gardens has received the same contribution now for many years, sometimes with a cost of living adjustment. During this time the Gardens has added the Education Center with its surrounding gardens and increased its role in the park as a center for visitor orientation, providing the only restrooms in Ford Park during much of the year. The annual operating budget for the Gardens has more than doubled during this time to $1.2 million. At this time the Gardens is requesting a modest increase in the operating contribution. In addition we are requesting $29,000 in capital funding. Betty Ford Alpine Gardens is currently embarking on an ambitious project to provide greater visitor service and information within the Gardens. Marcella Wells of Wells Resources was engaged to develop an `Interpretive master Plan' that develops educational messaging throughout the outdoor gardens and orientation kiosks at the entrances. This plan is now ready for design and fabrication, estimated at a total of up to $190,000 depending on accurate material quotes and options selected. As part of this process a real need for general information and orientation was realized. We would like to request capital funding to design and fabricate the two orientation kiosks that will be installed at the upper and lower main gated entrances of the Gardens to provide for the needs of the Park visitors embarking on a tour of the facility. Betty Ford Alpine Gardens, an informal learning environment, is responding to many academic and visitor studies of what people want and need. Most importantly, people need to feel comfortable in a space - they need to know where they are and what is available to them. November 6, 2018 - Pa0 132 0 8/24/2018 "When people feel disoriented, it directly affects their ability to focus on anything else; when they feel oriented, the novelty enhances learning" (Falk & Dierking, 2000). Kiosks at the entrances to the Gardens will point people to where they want to go and what is available to them once they enter. Marcella provided the additional detailed information below. Two kiosks are proposed — one for the north entrance and one for the south entrance (subject to Design Review Board review). Each would be an artistic structure with an opportunity for interchangeable information, designed to complement the iconic steel gates: •'/2" Cor -Ten steel with printed texture framework with waterjet cutouts (8' wide x 9' tall x 6' deep) • framed and coated wire -mesh backing plain for mounting • angled louvered awnings (8' wide s 4" thick with 5.5' overhang) • locking, aluminum -frame information case (approximately 24"wide x36" tall) • HPL graphic Welcome Panel (top at approx 6'x8") and interpretive panel (side at approx 48"x36") • six variable -size outdoor acrylic brochure racks Item Unit Price Units Sub -total Design Development and Construction Drawings $130/hour 25 hours $3,250 Content Development (for interpretive panels)* $100/hour 12 hours $1,200 Graphic Design (for interpretive panels)** $130/hour 20 hours $2,600 Fabrication (sides, backing, roof) $6,500 1 $13,000 Interpretive panels (title and main) $1,500 2 $3,000 Locking bulletin board $275 2 $550 Brochure racks $30 12 $360 Installation (concrete and landscaping) $1,000 2 $2,000 Subtotal $25,960 Contingency 10% $2,596 Total $28,556 How does your request support item 1C of the Contribution Policy (See above) : As described above this nationally celebrated garden exemplifies the mission of the Town of Vail by providing the guest with exceptional service, free of charge year round. This service has been significantly enhanced by the new Education Center with all the amenities it offers and with the addition of the new orientation kiosks and associated educational interpretation, the experience will continue to be one of the best Vail offers. A visit to the Gardens, no matter what time of year is an exceptional recreational, cultural and educational opportunity. Please Upload Organization Balance Sheet : Apr 18 Balance Sheet.xlsx Please Upload Organization Income Statement : Apr 18 Summary.xlsx Linked Form : nicola@bettyfordalpinegardens.org Submission Date : 2018-06-29 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6214865 Last change : 2018-06-29T20:57:43+0000 November 6, 2018 - Pa§@ 133 0 5:33 PM 05/08/18 Accrual Basis Betty Ford Alpine Gardens Balance Sheet As of April 30, 2018 Apr 30, 18 Apr 30, 17 $ Change % Change ASSETS Current Assets Checking/Savings 101 • Unrestricted Funds Paypal 1,509.51 1,735.55 -226.04 -13.02% 105 • Petty Cash 105.5 • Gift Shop Cash 200.00 200.00 0.00 0.0% Total 105 • Petty Cash 200.00 200.00 0.00 0.0% 106 • Total Checking ( for reconcile) 107 • Unrestricted Checking 25,779.26 153,078.66 -127,299.40 -83.16% Total 106 • Total Checking ( for reconcile) 25,779.26 153,078.66 -127,299.40 -83.16% Total 101 • Unrestricted Funds 27,488.77 155,014.21 -127,525.44 -82.27% 120 • Temporarily Restricted Funds 122 • Temp Restricted Checking 122.8 • Education Center Funds- Temp Re 2,214.54 32,423.82 -30,209.28 -93.17% 122 • Temp Restricted Checking - Other 48,359.90 10,000.00 38,359.90 383.6% Total 122 • Temp Restricted Checking 50,574.44 42,423.82 8,150.62 19.21% Total 120 • Temporarily Restricted Funds 50,574.44 42,423.82 8,150.62 19.21% 160 • Investment Funds 165 • Restricted Endowment 165.0 • Permanently Rest. Endowment 483,991.00 445,326.00 38,665.00 8.68% 165.2 • Library Endowment- Perm Rstric 108,879.00 78,989.00 29,890.00 37.84% 165.7 • Escrow for Endow Match 182,883.00 0.00 182,883.00 100.0% 165.8 • Internship Endowment 1,004,952.00 0.00 1,004,952.00 100.0% Total 165 • Restricted Endowment 1,780,705.00 524,315.00 1,256,390.00 239.63% 166.1 • Operating Reserve Fund 398,014.66 144,254.82 253,759.84 175.91% 167.3 • Library Reserve Fund 4,617.00 1,747.00 2,870.00 164.28% Total 160 • Investment Funds 2,183,336.66 670,316.82 1,513,019.84 225.72% Total Checking/Savings 2,261,399.87 867,754.85 1,393,645.02 160.6% Accounts Receivable Pledges Receivable Temp. Restricted Pledges 20,000.00 40,000.00 -20,000.00 -50.0% Total Pledges Receivable 20,000.00 40,000.00 -20,000.00 -50.0% 1200 • Accounts Receivable 251.57 0.00 251.57 100.0% Total Accounts Receivable 20,251.57 40,000.00 -19,748.43 -49.37% Other Current Assets 173 • Gift Shop Inventory 173.2 • School House Inventory 22,154.51 22,716.40 -561.89 -2.47% 173 • Gift Shop Inventory - Other 168,305.38 151,580.71 16,724.67 11.03% Total 173 • Gift Shop Inventory 190,459.89 174,297.11 16,162.78 9.27% Total Other Current Assets 190,459.89 174,297.11 16,162.78 9.27% Total Current Assets 2,472,111.33 1,082,051.96 1, 390, 059.37 128.47% Fixed Assets 177 • Mountain Perrennial Garden 254,006.37 254,006.37 0.00 0.0% 178 • Meditation Garden 145,061.42 145,061.42 0.00 0.0% 179 • Alpine Rock Garden 1,040,384.38 1,040,384.38 0.00 0.0% 182 • Schoolhouse, Plaza, Childrens 1,078,978.97 1,071,842.20 7,136.77 0.67% Page 1 of 2 November 6, 2018 - Page 134 0 5:33 PM 05/08/18 Accrual Basis Betty Ford Alpine Gardens Balance Sheet As of April 30, 2018 Apr 30, 18 Apr 30, 17 $ Change % Change 185 • Library 2,440.97 2,440.97 0.00 0.0% 186 • Himilayan Garden 3,048.47 3,048.47 0.00 0.0% 187 • Water Feature Upgrade 10,231.52 0.00 10,231.52 100.0% 190 • Interpretation/Displays 109,071.25 89,577.13 19,494.12 21.76% 191 • Education Center 3,559,181.64 3,549,139.64 10,042.00 0.28% 192 • Village Gift Shop 16,381.72 16,381.72 0.00 0.0% 193 • Pollinator Garden 10,000.00 0.00 10,000.00 100.0% 194 • Website 9,348.00 9,348.00 0.00 0.0% 195 • Office/Computer Equipment 53,760.33 53,760.33 0.00 0.0% 196 • Accumulated Depreciation -1,441,360.00 -1,255,671.00 -185,689.00 -14.79% Total Fixed Assets 4,850,535.04 4,979,319.63 -128,784.59 -2.59% TOTAL ASSETS 7,322,646.37 6,061,371.59 1,261,274.78 20.81% LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 5,079.49 28,604.24 -23,524.75 -82.24% Total Accounts Payable 5,079.49 28,604.24 -23,524.75 -82.24% Credit Cards 1st Bank Visa 16,033.37 14,917.48 1,115.89 7.48% Total Credit Cards 16,033.37 14,917.48 1,115.89 7.48% Other Current Liabilities Gift Certificates 1,307.75 1,557.49 -249.74 -16.04% 210 • Payroll Liabilities 210.1 • Health Insurance -686.12 -3,002.99 2,316.87 77.15% 210.2 • Co Unemployment 107.72 191.56 -83.84 -43.77% 210.4 • Federal Liabilities 5,418.64 4,086.22 1,332.42 32.61% 210.5 • CO Liabilities 1,623.00 1,173.00 450.00 38.36% 210.6 • Simple Liabilities 4,903.29 3,621.44 1,281.85 35.4% 210.8 • Child Care Liability 0.00 318.56 -318.56 -100.0% 210 • Payroll Liabilities - Other 0.00 -0.50 0.50 100.0% Total 210 • Payroll Liabilities 11,366.53 6,387.29 4,979.24 77.96% 2200 • Sales Tax Payable 1,378.71 1,804.56 -425.85 -23.6% 230A • Accrued Vacation Payable 10,314.05 11,268.37 -954.32 -8.47% 240 • Escrow for Endowment Match 194,000.00 0.00 194,000.00 100.0% Total Other Current Liabilities 218,367.04 21,017.71 197,349.33 938.97% Total Current Liabilities 239,479.90 64,539.43 174,940.47 271.06% Total Liabilities 239,479.90 64,539.43 174,940.47 271.06% Equity 290.1 • Unrestricted Net Assets 3,919,506.41 5,131,281.93 -1,211,775.52 -23.62% 290.2 • Temporarily Restricted Net Asse 263,885.44 234,227.82 29,657.62 12.66% 290.3 • Permanently Restricted Net Asse 1,587,394.00 372,510.83 1,214,883.17 326.13% Net Income 1,312,380.62 258,811.58 1,053,569.04 407.08% Total Equity 7,083,166.47 5,996,832.16 1,086,334.31 18.12% TOTAL LIABILITIES & EQUITY 7,322,646.37 6,061,371.59 1,261,274.78 20.81% Page 2 of 2 November 6, 2018 - Page 135 0 5:19 PM 05/08/18 Accrual Basis Betty Ford Alpine Gardens Summary of Activities April 2018 Apr 18 Budget $ Over Budget % of Budget Oct '17 - Apr 18 YTD Budget $ Over Budget % of Budget Annual Budget Ordinary Income/Expense Income 301 • Operating Income 354 • Total Operating Cash Income 305 • Annual Memberships 625.00 5,000.00 -4,375.00 12.5% 68,982.36 46,500.00 22,482.36 148.35% 90,000.00 305.5 • TOV RETT Funds 0.00 0.00 0.00 0.0% 69,700.00 69,700.00 0.00 100.0% 69,700.00 310 • Garden Donation Boxes 0.00 300.00 -300.00 0.0% 1,130.00 2,250.00 -1,120.00 50.22% 20,000.00 312 • Individual Donations- Operating 2,350.00 6,000.00 -3,650.00 39.17% 307,599.66 154,000.00 153,599.66 199.74% 192,000.00 320 • Operating Grants 0.00 10,000.00 -10,000.00 0.0% 17,962.68 38,701.00 -20,738.32 46.41% 51,201.00 340 • Private Group Tours 0.00 100.00 -100.00 0.0% 760.00 100.00 660.00 760.0% 3,000.00 345 • Facility Use 345.1 • Rental Income- chairs 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 750.00 345 • Facility Use - Other 1,295.00 1,000.00 295.00 129.5% 9,695.00 8,500.00 1,195.00 114.06% 22,500.00 Total 345 • Facility Use 1,295.00 1,000.00 295.00 129.5% 9,695.00 8,500.00 1,195.00 114.06% 23,250.00 347 • Lectures/Workshops 0.00 0.00 0.00 0.0% 1,063.00 2,050.00 -987.00 51.85% 5,000.00 350 • Events & Other Income 350.01 • Plant Sale 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 4,500.00 350.06 • Other FR Events/Programs 0.00 50.00 -50.00 0.0% 364.30 200.00 164.30 182.15% 2,125.00 350.11 • Public Tours 0.00 0.00 0.00 0.0% 460.00 0.00 460.00 100.0% 3,200.00 350.13 • Chef's in the Garden 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 2,300.00 350 • Events & Other Income - Other 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 300.00 Total 350 • Events & Other Income 0.00 50.00 -50.00 0.0% 824.30 200.00 624.30 412.15% 12,425.00 350.09 • Gift Shop & Merch. Sales 350.095 • School House Sales 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 102,050.00 350.09 • Gift Shop & Merch. Sales - Other 16,864.75 23,000.00 -6,135.25 73.33% 335,353.57 336,000.00 -646.43 99.81% 600,000.00 Total 350.09 • Gift Shop & Merch. Sales 16,864.75 23,000.00 -6,135.25 73.33% 335,353.57 336,000.00 -646.43 99.81% 702,050.00 352 • Miscellaneous Income 352.1 • Reimbursment Income 0.00 0.00 0.00 0.0% 895.64 65.00 830.64 1,377.91% 550.00 352 • Miscellaneous Income - Other 1,554.61 1,400.00 154.61 111.04% 1,675.23 1,400.00 275.23 119.66% 1,400.00 Total 352 • Miscellaneous Income 1,554.61 1,400.00 154.61 111.04% 2,570.87 1,465.00 1,105.87 175.49% 1,950.00 356 • Qtrly Endowment Distribution 0.00 0.00 0.00 0.0% 0.00 10,500.00 -10,500.00 0.0% 21,000.00 Total 354 • Total Operating Cash Income 22,689.36 46,850.00 -24,160.64 48.43% 815,641.44 669,966.00 145,675.44 121.74% 1,191,576.00 Total 301 • Operating Income 22,689.36 46,850.00 -24,160.64 48.43% 815,641.44 669,966.00 145,675.44 121.74% 1,191,576.00 Page 1 of 2 November 6, 2018 - Page 136 of 469 5:19 PM 05/08/18 Accrual Basis Betty Ford Alpine Gardens Summary of Activities April 2018 Apr 18 Budget $ Over Budget % of Budget Oct '17 - Apr 18 YTD Budget $ Over Budget % of Budget Annual Budget Total Income 22,689.36 46,850.00 -24,160.64 48.43% 815,641.44 669,966.00 145,675.44 121.74% 1,191,576.00 Expense Total 401 • Administration 5,430.75 4,743.39 687.36 114.49% 36,721.56 Total 500 • Gardens 19,704.13 14,067.00 5,637.13 140.07% 105,840.60 Total 550 • Education 29,609.65 20,598.90 9,010.75 143.74% 149,034.03 Total 600 • Development(Fundraising) 10,581.77 6,600.07 3,981.70 160.33% 51,136.49 650 • Gift Shop Costs Total 650.1 • Alpine Treasures 26,757.14 36,808.00 -10,050.86 72.69% 285,971.99 289,573.00 -3,601.01 Total 650.2 • School House 875.85 1,432.00 -556.15 61.16% 2,847.74 Total 650 • Gift Shop Costs 27,632.99 38,240.00 -10,607.01 72.26% 288,819.73 293,097.00 -4,277.27 Total Expense 92,959.29 84,249.36 8,709.93 110.34% Net Ordinary Income 38,426.99 96, 641.00 139, 662.17 46,502.03 -1,705.43 9,199.60 9,371.86 4,634.46 95.56% 109.52% 106.71 % 109.97% 58, 840.86 210,029.00 257, 334.15 83,242.92 98.76% 499,845.00 3,524.00 -676.26 80.81% 80,204.50 98.54% 580,049.50 631, 552.41 614,329.19 17,223.22 102.8% 1,189,496.43 -70,269.93 -37,399.36 -32,870.57 187.89% 184, 089.03 55,636.81 128,452.22 330.88% 2,079.57 Investment Distn (To Op & Lib Reserve) 0.00 Cash Vs Budget -70,269.93 -37,399.36 0.00 -32,870.57 0.0% 187.89% 11,077.10 195,166.13 55,636.81 11,077.10 139, 529.32 100.0% 0.00 350.79% Other Income/Expense Other Income Total 360 • Capital Income 0.00 4,600.00 -4,600.00 0.0% 62,966.52 95,600.00 -32,633.48 65.87% 100,600.00 361 • Investment Income Total Total 386 • Interest Gain/Loss- Investments 12,569.81 6,156.46 6,413.35 204.17% 35,312.28 46,700.96 -11,388.68 75.61% 79,289.04 387 • Donations to Endowment 0.00 0.00 0.00 0.0% 1,037,025.00 0.00 1,037,025.00 100.0% 0.00 Total 361 • Investment Income Total 12,569.81 6,156.46 6,413.35 204.17% 1,072,337.28 46,700.96 1,025,636.32 2,296.18% 79,289.04 Total Other Income 12,569.81 10,756.46 1,813.35 116.86% 1,135,303.80 142,300.96 993,002.84 797.82% 179,889.04 Other Expense 800 • Capital Expenses Total 895 • Capital Cash Expenses 5,000.00 27,100.00 -22,100.00 18.45% 37,287.69 57,600.00 -20,312.31 64.74% 106,600.00 898 • Capitalized Expenditures -5,000.00 -36,862.41 Total 800 • Capital Expenses 0.00 27,100.00 -27,100.00 0.0% 425.28 57,600.00 -57,174.72 0.74% 106,600.00 901 • Investment Management Costs 1,810.48 468.26 1,342.22 386.64% 6,586.93 3,277.82 3,309.11 200.96% 5,619.12 Total Other Expense 1,810.48 27,568.26 -25,757.78 6.57% 7,012.21 60,877.82 -53,865.61 11.52% 112,219.12 Net Other Income 10,759.33 -16,811.80 27,571.13 -64.0% 1,128,291.59 81,423.14 1,046,868.45 1,385.71% 67,669.92 Net Income -59,510.60 -54,211.16 -5,299.44 109.78% 1,312,380.62 137,059.95 1,175,320.67 957.52% 69,749.49 Page 2 of 2 November 6, 2018 - Page 137 of 469 8/24/2018 Eagle River Watershed Council Loff Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Eagle River Watershed Council First Name of Contact Person : Holly Last Name of Contact Person : Loff E-mail Address : loff@erwc.org Mailing Address : PO Box 5740 City : Eagle State : US -00 Zip : 81631 November 6, 2018 - Pa66 138 0 8/24/2018 Telephone Number : 9708275406 Members and Titles of your Governing Board : Larissa Read, President Cliff Simonton, Vice President Jacque Collins, Treasurer Brian Tracy, Secretary Tom Allender, Director Chip Bair, Director Fritz Ganz, Director Kim Gortz, Director Bret Hooper, Director Joe Robinson, Director Woody Woodruff, Director Dr. Tom Steinberg, In Memorium Gary Brooks, Emeritus Pete Denise, Emeritus Joe Macy, Emeritus Susan Pollack, Emeritus Arlene Quenon, Emeritus Organization Mission Statement : Eagle River Watershed Council advocates for the health and conservation of the Upper Colorado and Eagle River basins through research, education, and projects. The Council strives to protect and enhance the high-quality natural, scenic and economic values that our rivers and tributaries provide to the citizens, visitors and wildlife of the Eagle River and Colorado River watersheds located in Eagle County. Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $42,000 Who currently funds your organization? : State of Colorado- Colorado Water Conservation Board, Eagle County, Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Town of Avon, Town of Eagle, Town of Gypsum, Town of Minturn, Town of Vail, Edwards Metro District, National Forest Foundation, Vail Resorts, Colorado River District, Homestake Partners, Eagle Park Reservoir Co., local businesses and individuals. How will the contribution be used? : Eagle River Watershed Council takes a holistic approach to protecting the streams of Eagle County, including Gore Creek and its tributaries, through monitoring water quality, educating the community and conducting restoration projects. More specifically, the contribution from the Town of Vail is used for the following programs and projects. Water Quality Monitoring & Assessment Program (WQMAP) ($12,000). This program coordinates water quality and biological data collection to identify trends in water quality over time. The Watershed Council coordinates this program which establishes a partnership with Eagle County, USGS, the Colorado River District, Eagle River Water & Sanitation District and other municipal and agency stakeholders to provide a central and easily -accessible repository for the data. This ensures that data collection is not duplicative nor that there are gaps in the monitoring effort. Funding supports the coordination of data collectors, data analysis, annual reporting to stakeholders and the community, a shared database, and the maintenance/updating of an interactive web -based annual report card with graphical interpretations of the data. Additional support comes from Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Denver Water, Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado River Water Conservation District. Note: This program was previously referred to as "Collaborative action monitoring (regional project)." Community Pride Highway Cleanup ($1,000) & Eagle River Cleanup ($1,000) (total=$2,000). The coordination of these two annual cleanup events requires event marketing and planning, as well as volunteer recruitment and management of a total of over 1,300 volunteers. Last spring, 12 tons of trash were collected along 140 miles of highways by the volunteers. River Cleanup teams cover about 70 miles of river and streams each fall. These popular events build community throughout the entire Eagle Valley, giving participants a feeling of ownership in maintaining our environment. A further, and obvious, benefit is the beautification of the valley for the arrival of summer guests, and the removal of trash and other pollution from our rivers at the end of summer recreation just in time for a busy winter ski season. Additional support comes from local businesses, individuals, corporations, clubs, foundations, Eagle County and local municipalities. Sediment source monitoring (TMDL) and Bio -monitoring of Gore/Black Gore Creeks ($14,000). Eagle River Watershed November 6, 2018 - Pa§6 139 0 8/24/2018 Council coordinates the activities of the Black Gore Creek Steering Committee, a broad-based community group dedicated to ensuring the aquatic health of Black Gore Creek and the safe operation of the interstate beside the stream. A tributary to Gore Creek, Black Gore Creek flows approximately 10 miles along Interstate 70 and was placed on the State of Colorado's list of impaired streams in 2002. The impaired condition is the result of sediment loading sourced from winter highway maintenance activities. In 2014, Black Gore Steering Committee determined that annual sediment monitoring on Black Gore Creek could be reduced to occur every other year as the results were not changing significantly from year to year. This allowed the Watershed Council to reallocate the funds for monitoring in the off years to bio -monitoring on other Gore Creek tributaries near Vail. Macroinvertebrate data collected on tributary streams is an important indicator of relationships between land use and surface water quality. This monitoring may also form the basis for long-term assessments of water quality conditions following implementation of recommendations included in the Gore Creek Strategic Plan. Eagle River Integrated Water Management Plan (ER-IWMP) ($5,000) will develop proactive water management recommendations that anticipate changes to local hydrology due to 1) population growth and increasing municipal demand for water in Eagle County, 2) climate change, and 3) projects related to the Eagle River MOU (ERMOU), an intergovernmental agreement for developing municipal water supplies in the upper Eagle River watershed. The ER-IWMP will be developed through a stakeholder process with local conservation organizations, state and federal agencies, recreational users, ERMOU partners, commercial fishing/rafting guides, local municipalities (including the Town of Vail), agricultural, and other local stakeholders to develop strategies that can respond to these changes in a way that helps meet municipal demands, while maintaining and improving ecological attributes in the Eagle River watershed, including Gore Creek. The ER-IWMP will integrate both consumptive and non -consumptive water uses to ensure that all existing and future uses are considered. The ER-IWMP will safeguard the interests of the community and extended stakeholders, which include the environmental and recreational use needs. General operating support ($9,000) allows Eagle River Watershed Council to allocate funds for new projects and provides the flexibility to shift funds quickly as issues arise. General operating support also allows the Watershed Council to collaborate on numerous projects where our input is vital, but where we are not the lead organizer and therefore do not have a restricted fund available for that program or activity. This is the case for participation in many initiatives including the Colorado Basin Roundtable, Western Slope Integrated Water Management, and the Eagle County Wildfire Council. The Town of Vail is joined in its operating support of Eagle River Watershed Council by private foundations, Eagle County, local municipalities, Eagle River Water and Sanitation District (ERWSD), Upper Eagle Regional Water Authority (UERWA), local businesses, and individuals. How does your request support item 1C of the Contribution Policy (See above) : The health of Gore Creek is important to the Town of Vail's full-time residents as well as to seasonal homeowners and visitors. Our recreation - based economy relies upon excellent water quality and quantity and people expect to see a beautiful stream and drink clean water when they are in Vail. Eagle River Watershed Council works in partnership with the Town to ensure that Gore Creek is observed, monitored, protected from future impacts and that past degradations are addressed and water quality is restored. Without such efforts, the diverse economy and community will not continue to grow and citizens and guests will begin to see a decline in their recreational opportunities. We champion the work that the Town has done already to improve conditions on Gore Creek and we strive to continue being an active partner. Please Upload Organization Balance Sheet : Balance Sheet 5.31.18.pdf Please Upload Organization Income Statement : P&L 5.31.18.pdf Linked Form : loff@erwc.org Submission Date : 2018-06-25 Submission Date : Created by : integrations+23268@zenginehq.com November 6, 2018 - Pa§6 140 0 10:48 AM Eagle River Watershed Council, Inc. 06/25/18 Balance Sheet Accrual Basis As of May 31, 2018 May 31, 18 ASSETS Current Assets Checking/Savings 265,153.52 Accounts Receivable 48,750.00 Other Current Assets 3,955.83 Total Current Assets 317,859.35 TOTAL ASSETS 317,859.35 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 3,434.92 Other Current Liabilities 18,998.43 Total Current Liabilities 22,433.35 Total Liabilities 22,433.35 Equity 3100 • Unrestricted Retained Earnings 3000 • Restricted Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY 73,058.17 109,784.69 112,583.14 295,426.00 317,859.35 Page 1 November 6, 2018 - Page 141 0 10:41 AM Eagle River Watershed Council, Inc. Profit & Loss January through May 2018 06/25/18 Accrual Basis Ordinary Income/Expense Income 4000 • INDIVIDUALS 4100 • BUSINESS 4200 • GOVERNMENT 4300 • FOUNDATION 4400• EVENTS 4700 • RESTRICTED PROJECT FUNDS 4900 • OTHER Total Income Gross Profit Expense 6000 • Salaries 6050 • Payroll Taxes and Benefits 6100 • QuickBook Payroll Expenses 6105 • Accounting 6106 • Auditing 6110 • Dues/Fees/Subscriptions 6130 • Office Rent 6131 • Utilities 6135 • Telephone 6140 • Office Supplies 6145 • Bank Charges 6150 • Copier/Printing 6155 • Postage 6160 • Information Technology 6170 • Professional Development 6175 • Mileage & Travel 6180• Insurance 6185 • Meeting/Food/Beverage 6190 • General Marketing/Paid Adv. 6200 • Miscellaneous Expense 6300 • Development/Fundraising 6405 • Consultant/Contractor fees 6400 • Project Specific Expenses Total Expense Net Ordinary Income Net Income Jan - May 18 3,604.80 23,670.20 19,250.00 255.00 24,139.41 174,200.00 113.69 245,233.10 245,233.10 71,761.66 8,065.28 89.00 4,500.00 4,750.00 749.00 7,450.00 225.00 1,417.90 121.55 266.55 1,393.78 166.19 179.99 1,425.00 2,050.55 724.17 566.18 2,375.64 53.87 1,155.32 21,045.33 2,118.00 132,649.96 112,583.14 112,583.14 Page 1 November 6, 2018 - Page 142 0 8/22/2018 EGE Air Alliance Romer Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : EGE Air Alliance First Name of Contact Person : Chris Last Name of Contact Person : Romer E-mail Address : cromer@visitvailvalley.com Mailing Address : PO Box 1130 City : Vail State : US -00 Zip : 81658 November 6, 2018 - Pa64 143 0 8/22/2018 Telephone Number : 9704774016 Members and Titles of your Governing Board : Mike Brumbaugh, owner, Venture Sports (Chair) Mike Brown, regional president, Alpine Bank (Treasurer) Jen Brown, managing director, Beaver Creek Resort Company Gabe Shalley, airline marketing manager, Vail Resorts (Executive committee) Peter Dann, executive vice president, East West Destination Hospitality Amy Phillips, town councilor, Town of Avon John Shipp, owner, Roadhouse Hospitality Group Jean Alexander, senior sales manager, Sebastian Vail Greg Moffet, town councilor, Town of Vail Jeremy Reitmann, town manager, Town of Gypsum Kathy Chandler -Henry, commissioner, Eagle County Jason Cole, vice president, Slifer Smith & Frampton Organization Mission Statement : To build a robust flight program at the Eagle County Regional Airport Organization fiscal year-end: : 2018-12-31 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $75,000 In- Kind Request : VLMD marketing support Who currently funds your organization? : Eagle County; Towns of Vail, Gypsum, Eagle, Avon; Vail Resorts; +/- 70 other local businesses How will the contribution be used? : Funding will support the Washington, Phoenix, and Dallas, markets, which are estimated to bring in 11,149 new passengers through the Eagle County Regional Airport. Based on the RRC Associates intercept study, EGE winter users spend an average of $2,002 per guest and summer guests spend an average of $1,257, resulting in an estimated economic impact to Eagle County's economy as a direct result of the MRG markets $16,492,094. How does your request support item 1C of the Contribution Policy (See above) : Yes Please Upload Organization Balance Sheet : Eagle Air Alliance 05-18 FS.pdf Please Upload Organization Income Statement : Eagle Air Alliance 05-18 FS.pdf Linked Form : cromer@visitvailvalley.com Submission Date : 2018-06-22 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6744003 Last change : 2018-06-22T14:39:44+0000 November 6, 2018 - Pa§4 144 0 EAGLE AIR ALLIANCE WORKING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN NET ASSETS (CASH BASIS) BUDGET, ACTUAL AND FORECAST FOR THE PERIODS INDICATEE Printed: DRAFT 6/1/2018 Cal Yr 2017 Actual Cal Yr 2018 Variance Cal Yr Preliminary Favor 2018 Budget (Unfavor) Forecast 5 Mo Ended 05/31/18 Actual Cal Yr 2019 Prelim Budget Revenues Private Sector Fund Raising 152,500 150,000 6,050 156,050 108,750 156,050 Public Sector Fund Raising 400,000 400,000 0 400,000 250,000 400,000 Research Contribution 0 0 0 0 0 Interest Income 1,329 1,000 0 1,000 389 500 Total Revenues 553,829 551,000 6,050 557,050 359,139 556,550 Expenditures Administration Admin Expenses - VVP 32,500 32,500 0 32,500 0 32,500 Admin Expenses - Magellan/Summit Info 10,000 0 0 0 0 0 Accounting 6,000 6,000 0 6,000 2,500 6,000 Business Expenses 6,247 10,000 0 10,000 36 20,000 Legal Fees 10,576 10,000 0 10,000 0 5,000 Administrator 0 0 0 0 0 0 Total Administration 65,323 58,500 0 58,500 2,536 63,500 Marketing and Research Public Awareness Campaign 2,285 20,000 0 20,000 14,512 20,000 EGE Comminunity Awareness Survey 0 0 0 0 0 0 Summer Intercept Survey 0 0 0 0 0 0 Winter Intercept Survey 8,800 13,600 400 13,200 13,200 0 Total Marketing and Research 11,085 33,600 400 33,200 27,712 20,000 Flight Guarantees Flight Guarantee Toronto 29,222 30,000 778 29,222 0 30,000 Flight Guarantee Houston 95,782 218,037 122,256 95,781 0 218,037 Flight Guarantee Dallas - Fall 0 60,000 (55,000) 115,000 115,000 115,000 Flight Guarantee Dallas - Spring 60,000 0 60,000 60,000 Flight Guarantee Phoenix 95,000 50,000 45,000 95,000 Flight Guarantee Washington DC 300,976 418,000 117,024 300,976 0 418,000 Flight Guarantee Other 0 0 0 0 Total Flight Guarantees 425,979 881,037 235,058 645,979 115,000 936,037 Contingency Total Expenditures 502,387 973,137 235,458 737,679 145,247 1,019,537 Revenues over (under) Expenditures 51,442 (422,137) 241,508 (180,629) 213,891 (462,987) Beginning Net Assets 739,507 675,948 115,001 790,949 790,949 610,320 ENDING NET ASSETS 790,949 253,811 356,509 610,320 1,004,840 147,333 STATEMENT OF ASSETS, LIABILITIES AND NET ASSETS (CASH BASIS) May 31, 2018 ASSETS Current Assets: Cash - Checking Cash - Money Market Flight Guarantees Fund Total Cash in Bank Accounts Receivable (Deps in Transit) 2017 05/31/18 LIAB & NET ASSETS 2017 05/31/18 Liabilities: 84,298 162,800 Accounts Payable 0 0 214,996 215,102 491,656 626,939 790,949 1,004,840 Total Liabilities 0 0 Net Assets 0 0 Restricted - Flight Guare 491,656 626,939 Unrestricted 299,293 377,902 Total Net Assets 790,949 1,004,840 TOTAL ASSETS 790,949 1,004,840 Total Liabilities & Net / 790,949 1,004,840 No assurance is provided on these financial statements; substantially all disclosures ordinarily included in cash basis financial statements have been omitted. November 6, 2018 - Page 145 0 8/22/2018 Bright Future Foundation for Eagle County Mintz Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Bright Future Foundation for Eagle County First Name of Contact Person : Sheri Last Name of Contact Person : Mintz E-mail Address : sheri@mybrightfuture.org Mailing Address : PO Box 2558 City : Avon State : US -00 Zip : 81620 November 6, 2018 - Pa0 146 0 8/22/2018 Telephone Number : 9707637203 Members and Titles of your Governing Board : Winslow Blankenship, MD: Director Doe Browning: Director Sharon Dennis: Director Cindy Engles: Director Craig Ferraro: Director Yvonne Jacobs: Director Sheri Mintz, LCSW: Executive Director Honorable R. Thomas Moorhead: Vice President Rachel Nelson: Director Tyler Stonum: Director Steve Suggs: Director Lissa Tyler: President Mia Vlaar: Director Colleen Weiss-Hanen, Treasurer/Secretary Deborah Wittman: Director Susan Frampton: Board Chair Emeritus Craig Cormack: Board Chair Emeritus Organization Mission Statement : Bright Future Foundation "Makes Futures Bright" for survivors of domestic violence and sexual assault in the Vail Valley. We accomplish our mission by empowering individuals and families affected by domestic violence and sexual assault to lead safe, productive lives through prevention, advocacy, crisis intervention and long-term healing services. As Eagle County's only domestic violence and sexual assault community response organization, we strive to break the generational cycle of violence by delivering programs that provide both immediate relief and long-term support to families in need, through the provision of holistic professional services. Our goal is to create sustainable emotional and behavioral change in survivors and their families as well as long-term financial stability. Our staff utilize proactive and culturally sensitive services that include: a 24/7 crisis hotline (English & Spanish), safehouse/emergency shelter, rapid rehousing and housing stabilization, advocacy, counseling and psychological services, legal services, youth mentorship, and violence prevention/education. For nearly 35 years, Bright Future has served our most vulnerable residents as well as families experiencing a domestic violence and/or sexual assault incident while visiting our resort community. Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $100,000 Who currently funds your organization? : 45% of our funding comes from government sources including Eagle County Government, the Town of Avon, the Town of Minturn and a variety of state funders from the Colorado Department of Human Services and the Department of Criminal Justice. The remaining 55% is a combination of foundation grants, donor contributions, special events revenue and support from local business. More detail can be found on our Profit and Loss Statement. How will the contribution be used? : Bright Future Foundation has embarked on a capital campaign to build a new emergency housing facility to shelter individuals and families fleeing domestic violence and sexual assault. In 2002, Bright Future secured a facility from Eagle County Government and entered into a lease for a term of $1 per year. This became our current emergency housing facility, the Freedom Ranch Safehouse. Due to proximity to airport operations, our lease with Eagle County Government will end at the end of 2018. In our time at Freedom Ranch, Bright Future has provided over 31,000 nights of safe and secure shelter for over 1300 women and children. Approximately 10% of those we serve come to us from the Town of Vail. In August 2017, our Board of Directors embarked on the campaign to build a new facility that will be welcoming to all survivors, regardless of gender, their families and pets. The "BrightHouse" will house up to 24 survivors of domestic violence and sexual abuse. Living spaces will allow for family privacy as well as for shared living areas to encourage community connectiveness. There will be safe outdoor play areas for children and gardens that promote well being. Additionally, we will have enhanced security systems to ensure safety for our vulnerable families. Our fundraising goal is 2.2K. Though the enormous generosity of a private donor we launched the campaign with a $1 K pledge. In the present phase of our fundraising effort, we are asking each of the municipalities that we serve and as well as November 6, 2018 - Pa§@ 147 0 8/22/2018 Eagle County Government to financially commit to the BrightHouse campaign. We will next be approaching state funding sources including government entities and private foundations. To that end, it is imperative that we show local financial support. It is crucial that each municipality recognize and prioritize the important work of Bright Future Foundation. Our campaign will extend for a three year period and pledges can be paid in installments. We have identified a location for the project and anticipate breaking ground in the spring of 2019. How does your request support item 1C of the Contribution Policy (See above) : A financial commitment from the Town of Vail is an investment in BFF's work to end the cycle of violence in our community. BFF's programs directly align with the Town of Vail's vision to enable residents and guests alike to experience exemplary services. While no one aspires to be in need of emergency shelter due to domestic violence or sexual assault, the sad reality is that this is a growing need for both residents and guests to our resort community. If Bright Future did not offer safe harbor to victims, this would add an undue burden to law enforcement. Bright Future has a strong and collaborative relationship with Vail PD. Over the years we have had several board members from the ranks of Vail PD including Commanders Daric Harvey and Joe Ribero. When community partners work together to assist victims of violence, we ensure the safety and well-being of all community residents. A grant commitment from the Town of Vail will ensure victims in Vail and throughout the Eagle River Valley have a safe place to turn in times of need. Bright Future strives to offer a continuum of services designed to meet the diverse needs of survivors of violence. From crisis intervention, to therapy, legal counsel, safe living situations and family support, all wrap-around services are provided within one organization where clients learn to trust and grow. Bright Future's emergency shelter is the only emergency shelter in Eagle County and is essential for the well-being of the community. Please Upload Organization Balance Sheet : BFF_May_18_Balance Sheet.pdf Please Upload Organization Income Statement : BFF_May_18_P&L.pdf Linked Form : sheri@mybrightfuture.org Submission Date : 2018-06-27 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6761678 Last change : 2018-06-27T20:07:17+0000 November 6, 2018 - Pa§@ 148 0 12:22 PM 06/18/18 Accrual Basis Bright Future Foundation Balance Sheet As of May 31, 2018 May 31, 18 ASSETS Current Assets Checking/Savings 1040 • First Bank Checking 103,903.32 1050 • Paypal 564.21 1072 • Capital Acct- Alpine Bank 4092 50,001.69 Savings Accounts 1041 • 1st Bank Liquid Asset 20,589.52 1043 • ANB Bank 101,105.28 1045 • Operating Res Fund- US Bank 6,471.63 1071 • Operating Res Fund- Alpine Bnk 36,874.05 Total Savings Accounts 165,040.48 Total Checking/Savings 319,509.70 Accounts Receivable 1200 • Accounts Receivable 98,586.67 Total Accounts Receivable 98,586.67 Other Current Assets 1256 • Working Capital- Westgate 4,065.30 1245 • Pre -paid Expenses 2,105.02 Total Other Current Assets 6,170.32 Total Current Assets 424,266.69 Fixed Assets 1550 • Westgate Office 1555.1 • Westgate Closing Costs 3,110.90 1550 • Westgate Office - Other 499,000.00 Total 1550 • Westgate Office 502,110.90 1500 • Computers 6,056.01 1510 • Office Equipment 16,092.00 1525 • Leasehold imprv.- Freedom Ranch 69,283.86 1527 • Leasehold Improvements Westgate 123,382.58 1600 • Accum. Depreciation -166,016.61 Total Fixed Assets 550,908.74 TOTAL ASSETS 975,175.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 8,625.26 Total Accounts Payable 8,625.26 Other Current Liabilities 2040 • Accrued Payroll Expenses 31,984.03 2120 • Payroll Liabilities 2125 • Colorado Withholding 1,790.00 2160 • SUTA Payable 86.85 2163 • Simple Liabilities 3,420.66 2171 • Employee Health Liabilities -2,342.60 Page 1 of 2 November 6, 2018 - Page 149 c 12:22 PM 06/18/18 Accrual Basis Bright Future Foundation Balance Sheet As of May 31,2018 May 31, 18 2172 • HSA Employee Liability -562.50 2173 • Company Health Liabilities -1,348.00 2175 • Life, Disability, Dental Liabil -3.45 2176 • 529 Plan Liabilities 800.00 2120 • Payroll Liabilities - Other 39,482.68 Total 2120 • Payroll Liabilities 41,323.64 Total Other Current Liabilities 73,307.67 Total Current Liabilities 81,932.93 Long Term Liabilities Westgate Loan- ANB 399,200.00 Total Long Term Liabilities 399,200.00 Total Liabilities 481,132.93 Equity 3000 • Unrestricted Equity 548,478.04 3000R • Restricted Fund Balance 61,333.00 Net Income -115,768.54 Total Equity 494,042.50 TOTAL LIABILITIES & EQUITY 975,175.43 Page 2 of 2 November 6, 2018 - Page 150 0 12:20 PM 06/18/18 Accrual Basis Bright Future Foundation Profit & Loss Budget Performance May 2018 May 18 Budget $ Over Budget Jan - May 18 YTD Budget $ Over Budget Annual Budget Ordinary Income/Expense Income 4000 • Contributions 4060 • Individual Donations (< $100( 2,435.76 500.00 1,935.76 3,980.68 3,000.00 980.68 22,000.00 4070 • Major Donations (>$1000) 400.00 3,000.00 -2,600.00 27,967.74 23,800.00 4,167.74 125,000.00 Total 4000 • Contributions 2,835.76 3,500.00 -664.24 31,948.42 26,800.00 5,148.42 147,000.00 4100 • Government 4110 • DVP 15,681.22 7,083.00 8,598.22 40,745.12 35,415.00 5,330.12 85,000.00 4130 • VOCA 11,000.00 11,000.00 0.00 34,548.85 35,000.00 -451.15 97,000.00 4135 • VOCA Housing 19,000.00 14,500.00 4,500.00 84,543.59 72,500.00 12,043.59 174,000.00 4140 • VALE 2,150.00 2,167.00 -17.00 10,950.00 10,831.00 119.00 26,000.00 4155 • SVP 3,727.88 3,833.00 -105.12 18,323.97 19,165.00 -841.03 46,000.00 4160 • CCH 4,212.00 8,583.00 -4,371.00 37,325.85 42,915.00 -5,589.15 103,000.00 4163 • FVJF-Family Violence Justice 1,100.00 1,167.00 -67.00 4,190.93 5,835.00 -1,644.07 14,000.00 4164 • ESG-Emergency Shelter Grar 0.00 0.00 0.00 243.50 3,000.00 -2,756.50 16,000.00 4170 • Eagle County 5,000.00 5,000.00 0.00 5,000.00 5,000.00 0.00 10,000.00 4175 • TGYS 9,870.15 7,833.00 2,037.15 44,581.08 39,165.00 5,416.08 94,000.00 4176 • 5th Judicial DA Fund 475.54 0.00 475.54 1,673.82 0.00 1,673.82 5,000.00 Total 4100 • Government 72,216.79 61,166.00 11,050.79 282,126.71 268,826.00 13,300.71 670,000.00 4200 • Grants Foundation/Community 4210 • Vail Valley Cares 0.00 0.00 0.00 0.00 0.00 0.00 32,000.00 4232 • McGowen 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 4234 • AV Hunter Trust 0.00 0.00 0.00 0.00 0.00 0.00 7,500.00 4250 • United Way of Eagle River V 0.00 0.00 0.00 0.00 0.00 0.00 11,000.00 4260 • Miscellaneous 1.16 1,000.00 -998.84 7,574.72 7,000.00 574.72 43,000.00 Total Foundation/Community 1.16 1,000.00 -998.84 7,574.72 7,000.00 574.72 123,500.00 Total 4200 • Grants 1.16 1,000.00 -998.84 7,574.72 7,000.00 574.72 123,500.00 4300 • Events Income 4310 • Golf Tournament 4310.1 • Player Fees 0.00 0.00 0.00 0.00 0.00 0.00 22,000.00 4310.2 • Sponsorships 0.00 0.00 0.00 4,000.00 2,000.00 2,000.00 26,000.00 4310.3 • Silent Auction 0.00 0.00 0.00 0.00 0.00 0.00 17,000.00 4310.4. Other Golf 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00 Total 4310 • Golf Tournament 0.00 0.00 0.00 4,000.00 2,000.00 2,000.00 68,000.00 4320 • Winter Culinary Weekend 0.00 0.00 0.00 4,067.00 4,000.00 67.00 4,000.00 4330 • Wine & Spirits 0.00 0.00 0.00 0.00 0.00 0.00 125,000.00 4352 • Bridge Tournament 280.00 0.00 280.00 280.00 0.00 280.00 7,000.00 4370 • Miscellaneous Events 2,755.21 0.00 2,755.21 5,125.21 2,000.00 3,125.21 10,000.00 Total 4300 • Events Income 3,035.21 0.00 3,035.21 13,472.21 8,000.00 5,472.21 214,000.00 4400 • Earned Income 4410 • Client Service Fees 4,900.00 2,000.00 2,900.00 17,700.00 11,000.00 6,700.00 25,000.00 Total 4400 • Earned Income 4,900.00 2,000.00 2,900.00 17,700.00 11,000.00 6,700.00 25,000.00 4500 • Reimbursement Income 607.00 1,200.00 -593.00 729.00 1,600.00 -871.00 10,000.00 Page 1 of 3 November 6, 2018 - Page 151 0 12:20 PM 06/18/18 Accrual Basis Bright Future Foundation Profit & Loss Budget Performance May 2018 May 18 Budget $ Over Budget Jan - May 18 YTD Budget $ Over Budget Annual Budget Total lncome 83,595.92 68,866.00 14,729.92 353,551.06 323,226.00 30,325.06 1,189,500.00 Expense 50000 • Personnel Expense 5000 • Salaries 52,712.85 56,000.00 -3,287.15 268,567.35 280,000.00 -11,432.65 681,000.00 5010 • Taxes & Admin 3,957.40 4,000.00 -42.60 20,348.45 20,000.00 348.45 51,000.00 5020 • Employee Benefits 5,349.10 7,000.00 -1,650.90 28,466.12 35,000.00 -6,533.88 86,000.00 Total 50000 • Personnel Expense 62,019.35 67,000.00 -4,980.65 317,381.92 335,000.00 -17,618.08 818,000.00 5100 • Program 5110 • Program Supplies 92.08 125.00 -32.92 515.09 625.00 -109.91 1,500.00 5120 • Program Expense Other 606.99 1,200.00 -593.01 4,003.39 4,400.00 -396.61 10,000.00 5130 • Maintenance 1,032.93 2.000.00 -967.07 1,638.16 2,500.00 -861.84 5,000.00 5140 • Utilities 551.60 165.00 386.60 2,369.97 825.00 1,544.97 2,000.00 Total 5100 • Program 2,283.60 3,490.00 -1,206.40 8,526.61 8,350.00 176.61 18,500.00 5200 • Client Services 5210 • CCH 3,562.00 6,040.00 -2,478.00 25,196.00 30,220.00 -5,024.00 72,500.00 5220 • Food 0.00 165.00 -165.00 0.00 825.00 -825.00 2,000.00 5230 • Client Services - Other 0.00 0.00 0.00 0.00 975.00 -975.00 1,000.00 5240 • Mileage 1,294.60 1,250.00 44.60 5,458.45 6,250.00 -791.55 15,000.00 5250 • VOCA- Housing Ensuring Fre 6,038.00 4,400.00 1,638.00 34,149.50 22,000.00 12,149.50 53,000.00 Total 5200 • Client Services 10,894.60 11,855.00 -960.40 64,803.95 60,270.00 4,533.95 143,500.00 5300 • Fundraising Expense 5300.1 • Golf Tournament Expense 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 5300.2. Other Fundraising Expense 0.00 500.00 -500.00 112.44 5,200.00 -5,087.56 16,500.00 5301 • Beaver Creek/Wine Events 0.00 0.00 0.00 8,683.93 1,500.00 7,183.93 12,500.00 Total 5300 • Fundraising Expense 0.00 500.00 -500.00 8,796.37 6,700.00 2,096.37 35,000.00 5500 • Operating Expenses 5510 • Advertising/Marketing 230.00 500.00 -270.00 794.22 2,500.00 -1,705.78 6,000.00 5520 • Board Expense 0.00 0.00 0.00 142.70 1,200.00 -1,057.30 2,000.00 5530. Office P&I, CAM, Tax 3,580.12 3,600.00 -19.88 21,288.46 22,800.00 -1,511.54 48,000.00 5535. Office Utilities 104.89 125.00 -20.11 572.36 625.00 -52.64 1,500.00 5537 • Office Maintenance & Repair: 873.76 250.00 623.76 1,058.76 1,250.00 -191.24 3,000.00 5540. Office Supplies 168.46 400.00 -231.54 2,256.82 2,000.00 256.82 5,000.00 5550 • Postage and Delivery 50.00 125.00 -75.00 629.81 625.00 4.81 1,500.00 5560 • Printing and Reproduction 549.40 460.00 89.40 2,651.89 2,300.00 351.89 5,500.00 5570 • Telephone/Internet 1,406.58 1,083.00 323.58 6,081.40 5,415.00 666.40 13,000.00 5580 • Technology 7,953.75 8,500.00 -546.25 9,632.47 11,500.00 -1,867.53 38,000.00 5590 • Professional Fees 7,305.00 900.00 6,405.00 11,889.00 8,700.00 3,189.00 15,000.00 5600 • Insurance 1,753.92 1,250.00 503.92 5,828.15 6,250.00 -421.85 15,000.00 5610 • Professional Development 1,436.58 300.00 1,136.58 3,686.67 5,700.00 -2,013.33 11,000.00 5620 • Dues and Subscriptions 0.00 0.00 0.00 2,365.00 2,000.00 365.00 5,000.00 5630 • Bank Service Charges 89.13 200.00 -110.87 977.99 800.00 177.99 5,000.00 Total 5500 • Operating Expenses 25,501.59 17,693.00 7,808.59 69,855.70 73,665.00 -3,809.30 174,500.00 Total Expense 100,699.14 100,538.00 161.14 469,364.55 483,985.00 -14,620.45 1,189,500.00 Net Ordinary Income -17,103.22 -31,672.00 14,568.78 -115,813.49 -160,759.00 44,945.51 0.00 Page 2 of 3 November 6, 2018 - Page 152 0 12:20 PM 06/18/18 Accrual Basis Bright Future Foundation Profit & Loss Budget Performance May 2018 May 18 Budget $ Over Budget Jan - May 18 YTD Budget $ Over Budget Annual Budget Other Income/Expense Other Income 8001 • Interest Income 8002 • Unrealized Income (Loss) 0.00 -152.36 8003 • Dividend Income 0.00 66.96 8004 • Capital Interest Income 0.43 1.69 8001 • Interest Income - Other 46.43 128.66 Total 8001 • Interest Income 46.86 44.95 Total Other Income 46.86 44.95 Net Other Income 46.86 44.95 Net Income -17,056.36 -31,672.00 14,615.64 -115,768.54 -160,759.00 44,990.46 0.00 Page 3 of 3 November 6, 2018 - Page 153 0 8/22/2018 High Five Access Media Perry Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : High Five Access Media First Name of Contact Person : J.K. Last Name of Contact Person : Perry E-mail Address : jk@highfivemedia.org Mailing Address : PO Box 5600 City : Avon State : US -00 Zip : 81620 November 6, 2018 - Pa0 154 0 8/22/2018 Telephone Number : 9709495657 Members and Titles of your Governing Board : Marci Colby, Beck Builds — President Scott Robinson, WECMRD — VP Char Gonsenica, Eagle Valley Humane Society — Treasurer Mike Griffin, Vail Information Technology — Vail Representative Amy Phillips, Avon Town Council — Avon Representative Kim Blackford — Community Representative Andrew Zaback, Alpine Bank — Community Representative Tegan Davis, Eagle Valley Library District - Community Representative Organization Mission Statement : Our mission is to empower the local community, through media education and technology, to become civically engaged, express ideas, and advocate for causes. Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $112,000 Who currently funds your organization? : Town of Vail, Town of Avon, production services for governments and nonprofits, underwriting, donations, and membership fees How will the contribution be used? : Franchise fees passed along from Comcast subscribers fund equipment purchases and production of council meetings; free access for Vail residents to membership, media education, video production equipment and cable television and internet distribution. Funds also are used to purchase capital equipment or pay for ongoing costs for cablecast and webcast of programming to Comcast subscribers and Internet users, and support of all High Five Access Media programs, in-house productions and more. In the past two years, High Five Access Media has updated its website to place content up front for users, with the Town of Vail featured prominently. We also began covering the Vail America Days Parade in 2017, and continued into 2018. We plan to expand distribution yet again this year to reach users who have "cut the cord," with access to all video on Apple TV and Roku. In the coming years, we plan to expand media education opportunities for youth in the hopes of creating civically -engaged leaders. We also hope to increase volunteer participation in community production of local events and news. Many community access television stations currently are experiencing massive downturns in funding as younger folks abandon cable television in favor of cutting the cord. We are working to diversify our funding resources in anticipation of this trend reaching Vail. We may be somewhat insulated because of development, our resort industry and the superiority of cable services in the mountains. How does your request support item IC of the Contribution Policy (See above) : High Five Access Media provides quality coverage, as well as television and internet distribution of council meetings so residents, guests and nonprofits may become civically engaged in local government and critical issues. We also provide residents, students and nonprofits media education, equipment and an outlet to express themselves, thus creating a vibrant and diverse dialogue among the community about what matters to them. We strive to provide an access media center commensurate with the high standards of the Town of Vail. Please Upload Organization Balance Sheet : HFAM_BalanceSheet.pdf Please Upload Organization Income Statement : HFAM_PL2017.pdf Linked Form : info@highfivemedia.org Submission Date : 2018-06-29 Submission Date : November 6, 2018 - Pa0 155 0 5:08 PM 06/25/18 Accrual Basis High Five Access Media Balance Sheet As of May 31, 2018 May 31, 18 ASSETS Current Assets Checking/Savings Alpine Bank Checking 8,119.41 Alpine Bank Money Market 28,012.69 Community Tech Fund 18,665.24 First Bank Checking 4,125.86 Money Market Savings 51,603.08 PayPal 191.92 PettyCash 190.78 Total Checking/Savings Accounts Receivable Accounts Receivable 110,908.98 6,689.00 Total Accounts Receivable 6,689.00 Other Current Assets Prepaid Expenses -3,654.24 Total Other Current Assets -3,654.24 Total Current Assets 113,943.74 Fixed Assets 281 Metcalf Building 216,000.00 281 Metcalf Improvements 29,284.31 A/D - Equipment -299,572.12 ND - Leasehold Improvements -0.30 Equipment 322,015.96 Studio & Leasehold Improvements 0.30 Total Fixed Assets 267,728.15 TOTAL ASSETS 381,671.89 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities 2,957.07 Total Other Current Liabilities 2,957.07 Total Current Liabilities 2,957.07 Long Term Liabilities Notes, Mortgages, and Leases 281 Metcalf Mortgage Total Notes, Mortgages, and Leases Total Long Term Liabilities Total Liabilities Equity 107,110.79 107,110.79 107,110.79 110,067.86 Page 1 November 6, 2018 - Page 156 0 5:08 PM 06/25/18 Accrual Basis High Five Access Media Balance Sheet As of May 31, 2018 Retained Earnings Net Income May 31, 18 295,752.32 -24,148.29 Total Equity 271,604.03 TOTAL LIABILITIES & EQUITY 381,671.89 Page 2 November 6, 2018 - Page 157 0 High Five Access Media P&L 2017 Total Ordinary Income/Expense Income Income Restricted Grants $ 18,000.00 Total Restricted $ 18,000.00 Unrestricted Donations $ 51.19 Franchise Fees Avon $ 46,060.80 Vail $ 111,796.17 Total Franchise Fees $ 157,856.97 Interest Income $ 40.87 Membership Dues $ 75.00 Production Income DVD $ 285.00 Underwriting $ 2,750.00 Government Services $ 26,375.00 Nonprofit Services $ 5,000.00 Total Production Income $ 34,410.00 Rebate/Refund $ 113.83 Total Unrestricted $ 192,547.86 Total Income $ 210,547.86 Expense Expenses Operational Expenses 281 Metcalf Operating Dues $ 4,396.00 Interest Expense $ 5,909.53 Principal Expense (Assets) $ 9,199.21 Advertising/Marketing $ 1,799.40 Bank Service Charges $ 156.61 Dues and Subscriptions $ 2,321.24 Insurance Equipment $ 1,507.50 Health $ 5,682.00 Liability/Property $ 2,631.35 Officers and Directors $ 1,121.00 Workers Compensation $ 710.00 Total Insurance $ 11,651.85 Licenses and Permits $ 97.45 Meals $ 834.51 Office Equipment $ Office Supplies $ 311.73 Payroll Expenses $ 8,938.01 Postage and Delivery $ 520.60 Professional Fees Accounting $ 1,700.00 November 6, 2018 - Page 158 0 Total Professional Fees $ 1,700.00 Repairs Building Repairs $ 250.13 Website Maintenance/Computer Repairs $ 2,050.00 Equipment Repairs $ 225.00 Total Repairs $ 2,525.13 Salary & Wages - Operational Performance Bonus $ 4,000.00 Salary & Wages - Operational $ 5,773.11 Total Salary & Wages - Operational $ 9,773.11 Training $ 1,582.96 Utilities Cell Phone $ 1,880.71 Comcast $ 451.51 Gas and Electric $ 2,093.93 Telephone $ 291.78 Total Utilities $ 4,717.93 Total Operational Expenses $ 66,435.27 Program Expenses Cap. Imps. - Equipment (Assets) $ 1,416.86 Savings to Community Technology Fund (Assets) $ 20,000.00 Cap. Imps - Facility (Assets) $ Fuel $ 2,881.51 Graphics Program Subscriptions $ 7,758.30 Program Supplies Other $ 1,996.74 Total Program Supplies $ 1,996.74 Salary & Wages - Program $ 100,690.48 Total Program Expenses $ 136,759.63 Total Expenses $ 201,611.94 Net Ordinary Income $ 8,935.92 Community Technology Fund Balance Year Start (Long-term capital purchases) Community Technology Purchases $ 10,712.95 Community Technology Fund Balance $ 33,909.73 November 6, 2018 - Page 159 0 8/22/2018 Eagle Valley Child Care Association -Vail Child Care Drummet Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Eagle Valley Child Care Association -Vail Child Care First Name of Contact Person : Amy Last Name of Contact Person : Drummet E-mail Address : amy.drummet@eaglevalleycca.org Mailing Address : PO BOX 1700 City : VAIL State : US -00 Zip : 81632 November 6, 2018 - Pa0 160 0 8/22/2018 Telephone Number : 9709262501 Members and Titles of your Governing Board : Krista Miller, President of EVCCA Board Jared Biniecki, Vice President of EVCCA Board Meg Welsh, Secretary of EVCCA Board Eric Aragon, Director on EVCCA Board Tegan Davis, Director on EVCCA Board Organization Mission Statement : Eagle Valley Child Care Association strives to meet the needs of the families of Eagle County by: *Providing developmentally appropriate, discovery learning environment that meets the needs of every child's healthy cognitive, language, motor, social and emotional development. *Provide supportive parenting guidance to every family enrolled in the center. *Provide the Eagle Valley Business community with a way to assure quality child care for the employees through the Eagle Valley Business Community. Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $55,000 Who currently funds your organization? : The Eagle Valley Child Care Association operates (2) early childhood centers in the Vail Valley. Both schools are funded entirely by parent tuition, business partner commitments, grant writing and fundraising opportunities. How will the contribution be used? : This contribution will be used to continue to provide licensed center infant care in the Vail Valley, specifically within the town of Vail. How does your request support item 1C of the Contribution Policy (See above) : The Eagle Valley Child Care Association was developed in response to the vast need for early childhood services in the Vail Valley. Working families cannot work in their respective organizations without child care. Therefore, child care services are one piece of the puzzle for any community to have competitive employers with high quality employees. In a premier mountain resort community where a strong emphasis is placed on high quality services, the quality level of child care services provided to local families needs to match the quality of services that are provided in our community. The Association's commitment to education is evident in our commitment to the Colorado Shines process and our continuous pursuit of advancing the educational program that we offer at both sites. In late 2018, both of our sites achieved a 4 diamond high quality rating from Colorado Shines which illustrates our commitment to high quality programming. Please Upload Organization Balance Sheet : Bal Sht 05 2018.pdf Please Upload Organization Income Statement : Inc + Exp 05 2018.pdf Linked Form : amy.drummet@eaglevalleycca.org Submission Date : 2018-06-28 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6314078 Last change : 2018-06-28T19:47:40+0000 November 6, 2018 - Pa0 161 0 8:59 AM Eagle Valley Child Care Association 06/28/18 Balance Sheet Accrual Basis As of May 31, 2018 ASSETS Current Assets Checking/Savings 1000 • Cash Accounts May 31,18 72, 015.10 Total Checking/Savings 72,015.10 Accounts Receivable 1200 • Accounts Receivable 6,022.92 Total Accounts Receivable 6,022.92 Other Current Assets 1400 • Miscellaneous Receivable 1600 • Prepaid Expenses 520.55 10, 524.92 Total Other Current Assets 11,045.47 Total Current Assets 89,083.49 Fixed Assets 1900 • Equipment 1910 • Improvements 1996 • Accumulated Depreciation 22, 048.30 37, 023.62 -37,484.10 Total Fixed Assets 21,587.82 TOTAL ASSETS 110,671.31 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 485.19 Total Accounts Payable 485.19 Credit Cards 2050 • VISA 3,013.61 Total Credit Cards 3,013.61 Other Current Liabilities 2100 • Payroll Liabilities 2120 • Salary Accrual 2200 • FP Parent Payable -Vail Center 2300 • FP Parent Payable -Miller Ranch 2500 • Deferred Revenue -Vail Center 2600 • Deferred Revenue- Miller Ranch 2700 • Deferred Contributn-Vail Center 2800 • Deferred Contributn-Miller Rnch 2900 • Grants Deferred Revenue Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings 3901 • RE- Vail Center 3902 • RE- Miller Ranch Net Income 10, 064.69 12, 584.31 37, 734.87 76, 593.57 5,729.16 5,729.16 21, 383.46 6,918.00 12, 649.24 189, 386.46 192, 885.26 192, 885.26 455.92 -38,331.20 -115,525.76 71,187.09 Total Equity -82,213.95 TOTAL LIABILITIES & EQUITY 110,671.31 Page 1 November 6, 2018 - Page 162 0 9:02 AM Eagle Valley Child Care Association 06/28/18 Profit & Loss Accrual Basis January through May 2018 Ordinary Income/Expense Income 4000 • Founding Partners Income 4200 • Tuition Income 4250 • Tuition Rev pd by Temple Grant 4300 • Registration Fees 4305 • Late Fees 4400 • Contributions 4500 • Donations 4600 • Grants 4605 • Grant Rev -Temple Hoyne Buell 4610 • Fundraiser 4700 • Interest 4900 • Misc. Income Jan - May 18 91, 666.68 393, 094.00 -17,036.00 4,295.00 58.00 20, 215.29 2,930.27 4,140.45 18, 420.50 2,092.86 30.72 1,352.00 Total Income 521,259.77 Gross Profit 521,259.77 Expense 5000 • Payroll Expenses 5100 • Fringe Benefits 6000 • Supplies 6900 • Equipment Expense 7000 • Purchased Services 7930 • Grant Expenses 8000• Staff Support 9999• Suspense 365, 799.09 50, 911.89 10, 519.30 1,145.04 17, 473.92 2,821.76 1,401.68 0.00 Total Expense 450,072.68 Net Ordinary Income 71,187.09 Net Income 71,187.09 Page 1 November 6, 2018 - Page 163 0 8/24/2018 Eagle Valley Land Trust Foulis Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Eagle Valley Land Trust First Name of Contact Person : Jessica Last Name of Contact Person : Foulis E-mail Address : jfoulis@evlt.org Mailing Address : PO City : Edwards State : US -00 Zip : 81632 November 6, 2018 - Pa66 164 0 8/24/2018 Telephone Number : 9707487654 Members and Titles of your Governing Board : Board of Directors Dr. Tom Steinberg, In Memoriam Tom Edwards, Emeritus Dan Godec, Emeritus Adriana Bombard, PhD, President T.J. Voboril, Vice President Andrew Larson, Treasurer Tina Nielsen, Secretary Larry Agneberg Stan Cope Hatsie Hinmon Robert Holmes Susan Johnson Hope Anderson Kapsner Anna -Maria Ray Clayton Gerard Christina Lautenberg David Schlendorf Chris Fedrizzi Kelly Bronfman Organization Mission Statement : Eagle Valley Land Trust works to preserve important places forever. Our mission is to protect forever the lands we love, to preserve our heritage, scenic beauty, recreational opportunities, and wildlife habitats, and to build a permanent legacy for future generations. We visit each conserved property annually, collaborate with the owners regarding management issues, and document our findings to provide a complete archive of our stewardship duty. When resource damage is found, EVLT intervenes to make sure all damage is remedied. The importance of EVLT's Stewardship and Outreach Program cannot be overstated and your support will ensure that it continues. We cannot add to EVLT's portfolio of conserved land if we do not first proficiently steward the 11,273 acres that we already protect. EVLT successfully fulfills this obligation year over year, but can only continue to do so with your support. Your support ensures that in Vail: • 2.5 miles of public trails remain open and new trails may be created • 25.18 acres providing scenic views remain beautiful and unprotected scenic views can be permanently protected in the future • 25.18 acres of wildlife habitat remains robust and additional habitat can be conserved • 22.29 acres remain open to the public for picnics, hikes, and recreation and additional acreage can be preserved • At least 1 Community Land Connection Series or Future Conservationists events will be executed, serving up to 20 residents each • EVLT will spend less time performing fundraising which distracts from our goal of conserving more land • Tens of thousands of acres are managed well because EVLT's trained staff collaborate with all interested landowners by providing support, management feedback, technical advice, and resources for their land management issues As a 501(c)3 non-profit, EVLT is primarily funded through individual contributions and grants. EVLT cannot deliver on its mission of land conservation without the help of its funding partners like the Town of Vail. This funding helps EVLT's staff focus more time on mission delivery rather than fundraising. Without this donation, EVLT would be forced to reduce its conservation work, whereas this donation will help EVLT to further prioritize work in the Vail area. While our work is extremely important, it is nuanced, making it difficult to raise funds. We are preserving land so that there are places for all to enjoy nature— and this conservation work has a long-term impact because lands conserved by EVLT for our community's benefit are conserved forever. That is why your donation is urgently needed and will have a big impact. EVLT is the only local non-profit land trust serving Eagle County. Additionally, EVLT is the only organization facilitating partnerships throughout our community programs focused on connecting people to conserved land. Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $5,000 Who currently funds your organization? : Private Donors, Grant funds, and municipalities including Avon, Eagle and Gypsum How will the contribution be used? : EVLT requests $5,000 to support our Stewardship and Outreach Program. a. $1,000 will be used in marketing programs and events, showcasing the Town of Vail's support b. $1,500 will be used for the preparation and execution of the Community Land Connection Hike in Vail c. $2,500 will be used to subsidize the cost of annual monitoring visits to the five conserved properties in the Town of Vail. This program is November 6, 2018 - Pa§6 165 0 8/24/2018 responsible for coordinating our stewardship of existing conservation easements and addressing management concerns in a proactive and collaborative way; as well as connecting people to conserved land and raising awareness of the importance of land conservation. This year, our Stewardship and Outreach Manager is working with Town of Vail Staff to continue to protect the conservation values of conserved properties in the Vail area including Meadow Creek, East Vail Waterfall, Ptarmigan, Buffehr Creek, and Potato Patch conservation easements. Additionally, in past years we worked to connect people to East Vail Waterfall and the Meadow Creek conservation easement, while highlighting the important conservation and recreation efforts there through our Community Land Connection hike series. Having a dedicated staff member addressing stewardship of our conservation easements ensures consistency in our efforts and that the conservation values of our easements are protected in perpetuity. Stewardship: The Stewardship and Outreach Manager would continue to work with Town of Vail Board and Staff and support ongoing efforts to protect Town of Vail conserved properties. This effort includes the annual monitoring visit to each property, as well as answering questions and providing support throughout the year. EVLT visits all conserved lands annually to inspect the condition of plants/weeds, trails, riparian and wildlife habitat and much more. Extensive data is recorded and archived at each visit. Further, the visit helps us maintain strong relationships with landowners who are land conservation's best advocates. If our stewardship program falters and our landowner relationships suffer, this will have a negative effect on land conservation for us all. Town of Vail's support will allow EVLT to extend these benefits to more land in and around the town. For example, EVLT could support town efforts to conserve additional open space property. Additionally, the Stewardship and Outreach Manager will work closely with town Board and Staff to respond to questions and requests regarding Town of Vail's conserved parcels in a timely manner. Outreach: The Stewardship and Outreach Manager would continue to partner with the town to connect residents of Vail to their local conserved public land through our Community Land Connection Series, as well as the Future Conservationists Program. The Community Land Connection (CLC) series consists of free guided hikes on public conserved land. We work to partner with other non -profits and government agencies to highlight conservation efforts taking place throughout the community. The collaborative nature of this program increases awareness of ongoing conservation work throughout our community, while connecting people to local conserved open space. This series could take place on East Vail Waterfall, Buffehr Creek, Ptarmigan and/or the Meadow Creek conservation easements. Generally, the Stewardship and Outreach Manager organizes the event and develops outreach and marketing materials to promote the event in partnership with another entity. The Town of Vail could be a featured partner in this series. Future Conservationists (FC) is a program focused on partnering with local youth -serving organizations to connect youth to conserved land. We currently have partnerships with Walking Mountains Science Center, Bright Future Foundation Buddy Mentors and The Cycle Effect to facilitate this program on public conserved parcels throughout Eagle County, including properties in the Town of Vail. We are also working to partner with other youth -serving organizations including SOS Outreach. The Stewardship and Outreach Manager meets with youth in the field on conservation easements and leads an engaging activity, focusing on the importance of conserving important places. This program could be expanded to include more organizations and take place on East Vail Waterfall or Meadow Creek conservation easement. EVLT will continue to plan and execute Community Land Connection Hikes on Town of Vail conserved properties for residents and guests of the Town of Vail. Additionally, EVLT will work with Town Staff and Board to present information to the public regarding the conservation easements on parcels within the Town of Vail as requested. How does your request support item 1C of the Contribution Policy (See above) : EVLT directly assists the Town of Vail to maintain a strong foundation for the stewardship of its natural resources by assisting the town to meet their long-term stewardship obligations on the East Vail Waterfall, Buffehr Creek, Ptarmigan and Meadow Creek parcels. Additionally, EVLT directly assists the Town of Vail in preserving the community's future health through the funding of programs and projects to protect the Town and region's clean waters, clean air, and to conserve environmental resources. The FC and CLC programs, as described above, directly contribute to the town's goal of growing a vibrant, diverse economy and community, providing citizens and guests with exceptional services and an abundance of recreational, cultural, and educational opportunities. All 10,000 Town of Vail full- and part-time residents, as well as visitors to the town, benefit from the programs provided by EVLT. Conservation of the November 6, 2018 - Pa§6 166 0 8/24/2018 Ptarmigan and Buffehr Creek parcels preserve public access to the Vail Hiking Trail and North Trails, respectively. The East Vail Waterfall conservation easement preserves forever an iconic landmark in the Town of Vail. The Meadow Creek and Potato Patch conservation easements preserve important riparian habitat and wildlife corridors. Additionally, conserving all of these parcels protects the clean air and drinking water for the Town of Vail. Each Community Land Connection Series or Future Conservationists event can serve up to 20 Town of Vail residents. There have been at least 4 Community Land Connection Series events in each 2015, 2016 and 2017. With the support of the Town of Vail Community Grant Program, we will be able to expand our programs in the Town of Vail. Please Upload Organization Balance Sheet : EVLT Bal Sheet 013117.pdf Please Upload Organization Income Statement : EVLT PY Comp Income Statement 013117.pdf Linked Form : jfoulis@evlt.org Submission Date : 2018-06-28 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6072086 Last change : 2018-06-28T22:48:38+0000 November 6, 2018 - Pad6 167 0 6:52 AM 02/17/17 Accrual Basis Eagle Valley Land Trust Balance Sheet As of January 31, 2017 ASSETS Current Assets Checking/Savings 1000 • General Operating 15000 • Temp Restricted Bank Accts Jan 31, 17 392, 347.86 176,651.11 Total Checking/Savings 568,998.97 Accounts Receivable 1080 • Accounts Receivable 13,668.80 Total Accounts Receivable 13,668.80 Other Current Assets 1100 • Prepaid Expense 1499 • Undeposited Funds Total Other Current Assets Total Current Assets Fixed Assets 1125 • Fixed Assets 1250 • Accumulated Depreciation 5,375.00 425.00 5,800.00 588,467.77 19,534.33 -19,534.33 Total Fixed Assets 0.00 Other Assets 1400 • General Unrestricted Funds 1410 • LPL Unrestricted Funds 7489 146, 798.02 Total 1400 • General Unrestricted Funds 146,798.02 1550 • Endowment Fund 1553 • LPL Financial -Endow Fund 3224 416,472.83 Total 1550 • Endowment Fund 416,472.83 1600 • Easement Funds 1649 • LPL Financial 1650 • Stewardship Fund 521,836.27 1656 • Land Protection Funds 154,299.49 1675 • Legal Defense Fund 167,278.98 Total 1649 • LPL Financial 843,414.74 Total 1600 • Easement Funds 843,414.74 1800 • Security Deposits 1,000.00 Total Other Assets 1,407,685.59 TOTAL ASSETS 1,996,153.36 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 3,321.65 Credit Cards 482.23 Other Current Liabilities 9,121.30 Total Current Liabilities 12,925.18 Total Liabilities 12,925.18 Equity Page 1 November 6, 2018 - Page 168 0 6:52 AM 02/17/17 Accrual Basis Eagle Valley Land Trust Balance Sheet As of January 31, 2017 3200 • Net Assets -Unrestricted 3201 • Net Assets -Board Designated Unr 3300 • Net Assets - Temp Restricted Net Income Jan 31, 17 622,930.87 272,083.30 1,078,955.65 9,258.36 Total Equity 1,983,228.18 TOTAL LIABILITIES & EQUITY 1,996,153.36 Page 2 November 6, 2018 - Page 169 0 7:10 AM 02/17/17 Accrual Basis Eagle Valley Land Trust Profit & Loss Prev Year Comparison January 2017 Jan 17 Jan 16 $ Change Ordinary Income/Expense Income 4000 • Unrestricted Income 4100 • Individual Contributions 5,600.29 1,050.00 4,550.29 4300 • Board Contributions 500.00 0.00 500.00 4400 • Grants 4420 • Government Grants 0.00 5,000.00 -5,000.00 Total 4400 • Grants 0.00 5,000.00 -5,000.00 4600 • Investment Income 4625 • Realized Gains/Losses 0.00 0.00 0.00 4650 • Unrealized Gains/Losses 1,945.73 -5,625.70 7,571.43 4675• Interest Income 284.56 152.85 131.71 Total 4600 • Investment Income 2,230.29 -5,472.85 7,703.14 4800 • In -Kind Contributions 4825 • In -Kind - Special Events 0.00 450.00 -450.00 4850 • In Kind - Materials & Services 600.00 600.00 0.00 Total 4800 • In -Kind Contributions 600.00 1,050.00 -450.00 4900 • Special Events 4916 • Legacy Festival 4911 • Sponsorships 3,000.00 0.00 3,000.00 Total 4916 • Legacy Festival 3,000.00 0.00 3,000.00 Total 4900 • Special Events 3,000.00 0.00 3,000.00 Total 4000 • Unrestricted Income 11,930.58 1,627.15 10,303.43 5000 • Restricted Income 5600 • Investment Income 5625 • Realized Gains/Losses 0.00 0.00 0.00 5650 • Unrealized Gains/Losses 14,879.19 -27,521.67 42,400.86 5675• Interest Income 1,596.00 752.95 843.05 Total 5600 • Investment Income 16,475.19 -26,768.72 43,243.91 5770 • Endowment Fund Invest Income 5725 • Endow Fund - Dividends 243.19 172.45 70.74 5755 • Endow Fund - Unrealized G/(L) 8,088.90 -11,895.01 19,983.91 5775 • Endow Fund - Realized G/(L) 0.00 0.00 0.00 Total 5770 • Endowment Fund Invest Income 8,332.09 -11,722.56 20,054.65 5800 • In -Kind Contributions 5850 • In -Kind - Donated Mats & Svcs 3,120.00 0.00 3,120.00 Total 5800 • In -Kind Contributions 3,120.00 0.00 3,120.00 5950 • Project Related Service 522.00 0.00 522.00 Total 5000 • Restricted Income 28,449.28 -38,491.28 66,940.56 Total Income 40,379.86 -36,864.13 77,243.99 Gross Profit 40,379.86 -36,864.13 77,243.99 Expense 6000 • Unrestricted Expenses 6005 • Accounting 1,072.50 325.00 747.50 Page 1 of 2 November 6, 2018 - Page 170 0 7:10 AM 02/17/17 Accrual Basis Eagle Valley Land Trust Profit & Loss Prev Year Comparison January 2017 6010 • Advertising 6020 • Auto Mileage (Non Travel Related) 6053 • Brokerage Ticket Charges 6100 • Board Related 6135 • Credit Card Expense 6150 • Seminars & Classes 6400 • Licenses & Permits 6425 • Meals (Non Travel Related) 6450 • Membership Dues & Subscriptions 6455 • Office Supplies & Equipment 6460 • Postage - Mailing & Delivery 6475 • Printing & Reproduction 6480 • Rent - Office 6500 • Salary & Benefit Expenses 6500b • Admin/Management 6500c • Fundraising/Development 6500d • Outreach Education, Advocacy 6500e • Stewardship (Current CEs) 6500f • Project Development Total 6500 • Salary & Benefit Expenses 6625 • Seminars and Classes 6900 • Special Event Expense 6910 • Legacy Fesitival Expense Total 6900 • Special Event Expense 6920 • Telephone/Internet/Office Util 6959 • Exp Reallocation to Temp Rest 6970 • In -Kind Contribution Expense 6810 • In -Kind - Special Events Total 6970 • In -Kind Contribution Expense Total 6000 • Unrestricted Expenses 7000 • Restricted Expenses 7053 • Brokerage Ticket Charges 7300 • Insurance 7360 • Legal Fees 7500 • Salaries and Benefits 7800 • In -Kind Expense 7820 • In -Kind - Materials & Services Total 7800 • In -Kind Expense Total 7000 • Restricted Expenses Total Expense Net Ordinary Income Net Income Jan 17 Jan 16 $ Change 70.00 0.00 70.00 0.00 35.00 -35.00 0.00 168.42 -168.42 25.00 0.00 25.00 544.30 153.73 390.57 0.00 509.25 -509.25 0.00 125.00 -125.00 377.37 324.74 52.63 0.00 357.00 -357.00 44.71 6.95 37.76 0.00 147.00 -147.00 324.74 169.70 155.04 1,100.00 1,100.00 0.00 814.95 1,048.61 -233.66 4,672.37 4,892.48 -220.11 5,595.98 4,900.24 695.74 2,174.75 1,942.10 232.65 2,264.79 2,728.56 -463.77 15, 522.84 15, 511.99 10.85 289.50 0.00 289.50 500.00 1,045.00 -545.00 500.00 1,045.00 -545.00 127.77 287.75 -159.98 -4,439.54 -4,670.66 231.12 0.00 450.00 -450.00 0.00 450.00 -450.00 15,559.19 16,045.87 -486.68 1,037.27 823.95 213.32 1,488.00 1,344.00 144.00 4,877.50 96.00 4,781.50 4,439.54 4,670.66 -231.12 3,720.00 600.00 3,120.00 3,720.00 600.00 3,120.00 15, 562.31 7,534.61 8,027.70 31,121.50 23,580.48 7,541.02 9,258.36 -60,444.61 69,702.97 9,258.36 -60,444.61 69,702.97 Page 2 of 2 November 6, 2018 - Page 171 0 8/22/2018 Children's Garden of Learning (CGL) Swonger Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Children's Garden of Learning (CGL) First Name of Contact Person : Maggie Last Name of Contact Person : Swonger E-mail Address : mswonger@childrensgarden-vail.com Mailing Address : 129 N Frontage Road City : Vail State : US -CO Zip : 81657 November 6, 2018 - Pa0 172 0 8/22/2018 Telephone Number : 9704761420 Members and Titles of your Governing Board : Maren Cerimele Paul Graf Kevin Magner Rebecca McDonnell Ward McKinley Kara Robinson- Vice President Jess Szmyd- President Organization Mission Statement : Inspired by the Reggio Emilia philosophy, Children's Garden of Learning partners with children, families, and the Vail Valley community to provide an inquiry -based education for young learners. Teachers and children co -construct their learning experience through observation, intentional planning, creative environments, and active exploration of materials. Our goal is for each student to emerge as socially capable, creative citizens who love learning. Organization fiscal year-end: : 2018-05-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : $48,264: Parking lot snow removal/Building Safety Improvements Who currently funds your organization? : Parent tuition, Town of Vail, Eagle County, Temple Hoyne Buell, Vail Valley Cares How will the contribution be used? : We are seeking continued in-kind for snow removal of our parking lot valued at $5,000 and requesting funds to help us with building safety. Children's Garden of Learning requests $32,500 to install a fence around the front of the building where the children garden and enjoy small group time. Although the children are constantly supervised, we still face the risk of a child running down the hill or unwelcome visitors entering the children's space. Fencing in the front was recognized as a need during our Colorado Shines rating (in which CGL earned 4 stars) and during our recent child care licensing visit. The second request to ensure school safety comes from a recent meeting with Sergeant Justin Liffick of the Vail PD to ensure that our school is safe against intruders and prepared for emergencies. Children's Garden of Learning is requesting support from the Town of Vail for the installation of camera's, a school intercom, and alarm system. From the estimate provided Superior Alarm and Electronics these safety improvement will cost $10,764. CGL's total request for in-kind and facility improvements is $48,264. How does your request support item 1C of the Contribution Policy (See above) : Children's Garden of Learning provides exceptional early learning experiences to children and families of Vail. The school serves children ages 18 months to 6 years year-round from 7:30am-5:30pm. Our recently awarded a 4 Star rating from Colorado Shines demonstrates our ability to provide high quality care. Currently, 72% of CGL families work in Vail, 30% live in the Town of Vail, and 100% live and work in Eagle County. Children's Garden of Learning prides itself on providing children with a true Vail preschool experience. Our students will grow up to be the future workforce of this community. We are providing access to affordable care to keep families in the community. We are helping generations learn how to take care of our environment. This specific request for funding will impact the Vail community's future health and success by ensuring that Vail employees, families, and children continue to have access to safe and enriching programs. School wide safety and facility improvements will allow parents to rest with ease knowing that their children are safe and the program is prepared for any emergency that may arise. Please Upload Organization Balance Sheet : Balance Sheet FYE 05.31.18 (3).pdf Please Upload Organization Income Statement : Profit & Loss FYE 05.31.18.pdf Linked Form : mswonger@childrensgarden-vail.com Submission Date : 2018-06-29 November 6, 2018 - Pap 173 0 CHILDREN'S GARDEN OF LEARNING, INC. BALANCE SHEET As of May 31, 2018 TOTAL ASSETS Current Assets Bank Accounts Checking - Fundraising Events 29,398.10 Checking - Operating 39,291.68 Checking - Tuition Assistance 210.25 Petty Cash 163.22 Savings - Money Market 67,599.06 Total Bank Accounts $136,662.31 Accounts Receivable Accounts Receivable -12,534.66 Total Accounts Receivable $ -12,534.66 Other Current Assets Undeposited Funds 4,899.00 Total Other Current Assets $4,899.00 Total Current Assets $129,026.65 Fixed Assets Accumulated Depreciation -48,462.00 Fixed Assets 49,415.15 Leasehold Improvements 1,915.11 Total Fixed Assets $2,868.26 TOTAL ASSETS $131,894.91 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable Total Accounts Payable Other Current Liabilities Payable to Fundraising Payroll Liabilities 941 Taxes Aflac Policies Art Show Purchases Colorado Withholding Tax Health Insurance Premiums Simple IRA - Employee Simple IRA Co. Match State Unemployment Tax Total Payroll Liabilities Total Other Current Liabilities Total Current Liabilities Accrual Basis Wednesday, June 27, 2018 12:36 PM GMT -7 5,939.00 $5,939.00 1,500.00 0.00 -107.10 103.48 220.00 1,194.00 -3,425.28 909.53 269.27 419.13 -416.97 $1,083.03 $7,022.03 November 6, 2018 - PYde 174 0 TOTAL Long -Term Liabilities Reclass LT payable to MC Total Long -Term Liabilities Total Liabilities Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES AND EQUITY -110.24 $ -110.24 $6,911.79 67, 742.80 57,240.32 $124,983.12 $131,894.91 Accrual Basis Wednesday, June 27, 2018 12:36 PM GMT -7 November 6, 2018 - Fide 175 0 CHILDREN'S GARDEN OF LEARNING, INC. PROFIT AND LOSS June 2017 - May 2018 TOTAL Income Contributions/Gifts/Grants Contributions/Gifts/Donations Donations 2,103.27 Donations Parents/Grandparents 350.00 Fundraising Not Completed 540.00 Monthly Pledge Donations 2,852.00 Total Contributions/Gifts/Donations 5,845.27 Grants Received Government Grants Eagle County 9,277.24 Equipment Purchases -9,169.70 Total Eagle County 107.54 Total Government Grants 107.54 Non Government Grants 4,218.18 Equipment Purchases -1,758.05 Total Non Government Grants 2,460.13 Restricted Grants Funds Restricted for Tuition Assistance 1,500.00 Buell Foundation 13,106.00 CGL Transfers from CGL Fundraising -Donations 10,840.00 Payments for Tuition Assistance -25,446.00 Total Funds Restricted for Tuition Assistance 0.00 Total Restricted Grants 0.00 Total Grants Received 2,567.67 Total Contributions/Gifts/Grants 8,412.94 Fundraising Income Art Show Income 16,780.06 Art Show Expense -972.19 Total Art Show Income 15,807.87 Derby Party Income 17,284.00 Derby Party Expense -8,188.60 Total Derby Party Income 9,095.40 Total Fundraising Income 24,903.27 Program Service Revenue Enrollment Income Annual Registration Fees 5,150.00 Extended Hours 17,753.00 Holiday Camp 4,515.00 Preschool 338,305.00 Toddler 239,017.00 Tuition Assistance Expense -10,840.00 Accrual Basis Wednesday, June 27, 2018 12:34 PM GMT -7 November 6, 2018 - PI/de 176 0 TOTAL Total Enrollment Income 593,900.00 Finance Charges/Late Fees 1,164.30 Miscellaneous Income 485.49 City Market/Safeway Program 67.30 Other Miscellaneous Income 89.00 Total Miscellaneous Income 641.79 Total Program Service Revenue 595,706.09 Reimbursements from Fundraising -5,026.59 Total Income $623,995.71 GROSS PROFIT $623,995.71 Expenses Program Service Expenses Advertising/Marketing/Promotion 78.27 Background Checks 324.50 Bank Service/Merchant Account 1,409.84 Computer/Email/Web/Repairs 265.34 Dues and Subscriptions 969.80 Employee Benefits Health Insurance 18,554.11 Simple IRA Employer 7,453.20 Staff Development 5,154.90 Expense Reimbursement - Staff Development -800.00 Total Staff Development 4,354.90 Total Employee Benefits 30,362.21 Insurance Liability/Umbrella/D&O 10,888.00 Workers Compensation 5,858.00 Total Insurance 16,746.00 Janitorial Services & Supplies 17,163.98 Licenses and Permits 215.00 Music Classes 300.00 Office Supplies 508.29 Payroll Expenses Art Show 92.50 Conferences 586.30 Director Duty -Daily 625.00 Director Salaries 80,585.65 Employer SS/Mcare Taxes 31,246.93 Employer State Unemployment Tax 1,984.64 Grant Bonus Grant Bonus 2,290.00 Total Grant Bonus 2,290.00 other Earnings 1,400.00 Paid Time Off 0.00 Additional Wages -7,125.87 Sick Time Paid 7,494.93 Vacation Pay 13,759.94 Total Paid Time Off 14,129.00 Accrual Basis Wednesday, June 27, 2018 12:34 PM GMT -7 November 6, 2018 - Fide 177 0 TOTAL Teachers/Assistant Bonuses 1,225.00 Teachers/Assistants 284,897.16 Holiday Pay 16,103.00 Overtime Pay 2,400.62 Total Teachers/Assistants 303,400.78 Total Payroll Expenses 437,565.80 Payroll Software/Direct Deposit 934.00 Postage and Delivery 48.34 Printing/Copier Expense 1,077.51 Professional Fees 160.00 Accounting 25,460.00 Audit 3,200.00 Tax Return Preparation 1,500.00 Total Professional Fees 30,320.00 Property Taxes -Personal Propert 239.02 Repairs and Maintenance 10,792.89 Expense Reimbursement - R&M -4,226.59 Total Repairs and Maintenance 6,566.30 School Supplies 4,939.05 Security Monitoring 977.00 Staff/Board Appreciation & Meet 925.06 Telephone 3,914.55 Utilities Electric 2,724.22 Gas 1,101.10 Trash Removal 1,545.90 Water 5,285.52 Total Utilities 10,656.74 Total Program Service Expenses 566,506.60 Reimbursements Mileage Reimbursemen 283.55 Total Reimbursements 283.55 Total Expenses $566,790.15 NET OPERATING INCOME $57,205.56 Other Income Interest Income 34.76 Total Other Income $34.76 NET OTHER INCOME $34.76 NET INCOME $57,240.32 Accrual Basis Wednesday, June 27, 2018 12:34 PM GMT -7 November 6, 2018 - Pae 178 0 8/22/2018 Vail Valley Mountain Bike Association Seibert Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Vail Valley Mountain Bike Association First Name of Contact Person : Pete Last Name of Contact Person : Seibert E-mail Address : pseibert@slifer.net Mailing Address : 531 East Lionshead Circle, Suite 11 City : VAIL State : US -CO Zip : 81657 November 6, 2018 - Pa64 179 0 8/22/2018 Telephone Number : 9703901864 Members and Titles of your Governing Board : Jamie Malin - President Kat Sedillo - Vice -President and Secretary Casy Wyse - Treasurer Board Members Ernest Saeger Mark Luzar Bill Hoblitzell Pete Seibert Fritz Bratschie Brian Rodine Organization Mission Statement : Mission: To establish Eagle County, CO as a premier global mountain biking destination. Vision: A community of diverse participants that vigorously supports the maintenance and construction of sustainable mountain biking and hiking trails throughout Eagle County. Organization fiscal year-end: : 2018-12-31 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $5,000 Who currently funds your organization? : Town of Vail has previously supported as well as Town of Minturn, Town of Avon, Edwards Metro District, Singletree Metro District, Eagle Vail Metro District, Bachelor Gulch Metro District. We are funded by individuals and businesses throughout the community as well. How will the contribution be used? : The funds will help pay for the continued maintenance and improvement of hiking and biking trails located in the Vail Valley. How does your request support item 1C of the Contribution Policy (See above) : Our organization has shown a commitment to enhancing the recreational experience in our community through the Adopt A Trail program, Trail Ambassadors addressing wildlife concerns, improvement of existing trails and construction of new trails. Ultimately these efforts will result in hiking and biking trails worthy of a premier international mountain resort community. Going forward recreational opportunities that are counter -cyclical to winter sports will be more important to provide economic diversity. Please Upload Organization Balance Sheet : 2017VVMBAFinancials.xlsx Please Upload Organization Income Statement : 2017VVMBAFinancials.xlsx Linked Form : pseibert@slifer.net Submission Date : 2018-07-02 Submission Date : 2018-07-02 Created by : integrations+23268@zenginehq.com Record ID # : 6793839 Last change : 2018-07-02T22:22:34+0000 November 6, 2018 - Pap 180 0 8:39 AM 01/11/18 Accrual Basis AQA Dec 31, 17 ASSETS Current Assets Checking/Savings VVMBA Checking 79,516.20 Total Checking/Savings 79,516.20 Accounts Receivable Accounts Receivable 5,000.00 Total Accounts Receivable 5,000.00 Total Current Assets 84,516.20 Fixed Assets Furniture and Equipment 1,883.18 Total Fixed Assets 1,883.18 Other Assets Other Assets 563.26 Total Other Assets 563.26 TOTAL ASSETS 86,962.64 LIABILITIES & EQUITY Equity PY Retained earnings 45,823.68 Net Income 41,138.96 Total Equity 86,962.64 TOTAL LIABILITIES & EQUITY 86,962.64 Balance Sheet November 6, 2018 - Page 181 of 469 Page 1 of 11 8:41 AM 01/11/18 Accrual Basis Income Statement AQAWERVIK6749 Adopt a Ranger General 0 • s TOTAL Ordinary Income/Expense Income Direct Public Support Corporate Contributions 0.00 1,813.00 1,813.00 Individ, Business Contributions 74,213.80 1,965.64 76,179.44 Total Direct Public Support 74,213.80 3,778.64 77,992.44 Other Types of Income Miscellaneous Revenue 0.00 3,949.91 3,949.91 Total Other Types of Income 0.00 3,949.91 3,949.91 Program Income Membership Dues 0.00 2,134.05 2,134.05 Program Service Fees 0.00 -88.13 -88.13 Total Program Income 0.00 2,045.92 2,045.92 Total Income 74,213.80 9,774.47 83,988.27 Expense Bank Fees 0.00 48.99 48.99 Contract Services Outside Contract Services 31,156.00 0.00 31,156.00 Contract Services - Other 1,452.00 0.00 1,452.00 Total Contract Services 32,608.00 0.00 32,608.00 Facilities and Equipment Rent, Parking, Utilities 0.00 50.00 50.00 Facilities and Equipment - Other 0.00 50.00 50.00 Total Facilities and Equipment 0.00 100.00 100.00 Operations Books, Subscriptions, Reference 0.00 21.98 21.98 Printing and Copying 561.17 0.00 561.17 Supplies 2,672.39 0.00 2,672.39 Tools 3,293.08 500.00 3,793.08 November 6, 2018 - Page 182 of 469 Page 2 of 11 8:41 AM 01/11/18 Accrual Basis Income Statement AQAMARt42749 Total Adopt a Ranger General O.s TOTAL Operations 6,526.64 521.98 7,048.62 Other Types of Expenses Insurance - Liability, D and 0 0.00 1,419.00 1,419.00 Other Costs 0.00 794.72 794.72 Total Other Types of Expenses 0.00 2,213.72 2,213.72 Trail Construction/Maintenance 151.66 0.00 151.66 Travel and Meetings Conference, Convention, Meeting 50.00 193.32 243.32 Total Travel and Meetings 50.00 193.32 243.32 Website 0.00 435.00 435.00 Total Expense 39,336.30 3,513.01 42,849.31 Net Ordinary Income 34,877.50 6,261.46 41,138.96 Net Income 34,877.50 6,261.46 41,138.96 November 6, 2018 - Page 183 of 469 Page 3 of 11 8:43 AM 01/11/18 Accrual Basis Adopt a Trail Detail n i% n e rnr Type Date Num Name Memo Class Clr Split Amount Balance Ordinary Income/Expense Income Direct Public Support Individ, Business Contributions Sales Receipt 01/03/2017 1 Town of Avon Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 5,000.00 Sales Receipt 01/03/2017 2 Berry Creek Metropolitian District Adopt a Trail Adopt a Ranger Undeposited Funds 1,250.00 6,250.00 Sales Receipt 01/03/2017 3 Single Tree Property Owners Adopt a Trail Adopt a Ranger Undeposited Funds 1,250.00 7,500.00 Sales Receipt 01/03/2017 4 Lee Rime! Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 8,500.00 Sales Receipt 01/03/2017 5 Andy Gunion Adopt a Trail Adopta Ranger Undeposited Funds 1,500.00 10,000.00 Sales Receipt 01/03/2017 6 Harry Frampton Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 15,000.00 Sales Receipt 02/01/2017 7 Vail Valley Surgery Center Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 20,000.00 Sales Receipt 02/01/2017 9 Adopt a Trail - Martha Milberry Adopt a Ranger Undeposited Funds 50.00 20,050.00 Deposit 02/14/2017 Adopt A Ranger Go Fund Me Donations Adopta Ranger WMBA Checking 1,370.02 21,420.02 Deposit 02/27/2017 Adopt A Ranger Go Fund me Donations Adopta Ranger WMBA Checking 91.80 21,511.82 Deposit 03/01/2017 Adopt A Ranger Go Fund Me Donations Adopta Ranger WMBA Checking 91.80 21,603.62 Deposit 03/02/2017 Adopt A Ranger Go Fund Me Donations Adopt a Ranger WMBA Checking 68.78 21,672.40 Deposit 03/07/2017 Adopt A Ranger Go Fund Me Donations Adopt a Ranger VVMBA Checking 91.80 21,764.20 Deposit 03/17/2017 Adopt A Ranger Go Fund me Donations Adopta Ranger WMBA Checking 91.80 21,856.00 Sales Receipt 04/02/2017 10 Friends Of Eagles Nest Adopt a Trail Adopt a Ranger Undeposited Funds 200.00 22,056.00 Sales Receipt 04/02/2017 11 RA Nelson Const Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 23,056.00 Sales Receipt 04/02/2017 12 Sonnenalp Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 24,056.00 Sales Receipt 04/02/2017 13 Alpine Bank Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 25,056.00 Sales Receipt 04/21/2017 14 National Forest Adopt a Trail - Forest Service Grant Adopt a Ranger Undeposited Funds 12,356.93 37,412.93 Sales Receipt 04/21/2017 15 National Forest Adopt a Trail - Forest Service Grant Adopta Ranger Undeposited Funds 16,159.07 53,572.00 Deposit 05/04/2017 WEPAY Adopt a Trail Adopt a Ranger WMBA Checking 91.80 53,663.80 Sales Receipt 05/09/2017 17 Town of Minturn CO Adopt a Trail - Town of Minturn Adopt a Ranger Undeposited Funds 50.00 53,713.80 Sales Receipt 05/09/2017 20 Moontime Cydery Moontime Donation AAT Adopt a Ranger Undeposited Funds 1,000.00 54,713.80 Sales Receipt 05/09/2017 21 WECMRD WECMRD Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 59,713.80 Sales Receipt 07/17/2017 060717 Michael Wehrle Adopt a Trail - Wehrle Adopt a Ranger Undeposited Funds 1,000.00 60,713.80 Sales Receipt 07/17/2017 060718 Eagle Vail Metro District Eagle Vail Metro District - Adopt a Trail Adopt a Ranger Undeposited Funds 1,667.00 62,380.80 Sales Receipt 07/17/2017 060719 Edwards Metro District Edwards Metro District - Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 63,380.80 Sales Receipt 10/02/2017 060722 VRD Vail Rec District - Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 68,380.80 Sales Receipt 10/02/2017 060723 eagle Vail Property Owners Eagle Vail Property Owners - Adopt a Trail Adopt a Ranger Undeposited Funds 833.00 69,213.80 Invoice 11/29/2017 4 Town of Vail- 2017 Adopt a Trail Support Adopt a Ranger Accounts Receivable 5,000.00 74,213.80 Total Individ, Business Contributions 74,213.80 74,213.80 Total Direct Public Support 74,213.80 74,213.80 Total Income 74,213.80 74,213.80 Expense Contract Services Outside Contract Services Bill 02/08/2017 Jan 2 to 15 Michelle Wolffe Jan 2 to 15 2017 Adopt a Ranger Accounts Payable 110.00 110.00 Bill 02/08/2017 Jan16 to 29 Michelle Wolffe Jan 16 to 29 Adopt a Ranger Accounts Payable 132.00 242.00 Bill 03/07/2017 Jan30-Feb12 Michelle Wolffe Contract hours Jan30-Feb12 Adopta Ranger Accounts Payable 341.00 583.00 Bill 03/07/2017 Feb13-Feb26 Michelle Wolffe Contract Hours Feb 13-26 Adopta Ranger Accounts Payable 396.00 979.00 Bill 03/12/2017 2.27-3.12 Payroll Michelle Wolffe Adopta Ranger Accounts Payable 363.00 1,342.00 Bill 03/26/2017 3.13-3.26 Payroll Michelle Wolffe Adopta Ranger Accounts Payable 528.00 1,870.00 Bill 04/09/2017 3.27-4.9 Payroll Michelle Wolffe Adopta Ranger Accounts Payable 638.00 2,508.00 Bill 04/23/2017 4.10-4.23 Payroll Michelle Wolffe Adopta Ranger Accounts Payable 814.00 3,322.00 Bill 05/05/2017 050717 Michelle Wolffe Michell Wolf 04/24/17-05/07/17 36 Hours Adopt a Ranger Accounts Payable 792.00 4,114.00 Deposit 05/09/2017 OIS training reim Adopt a Ranger WMBA Checking -20.00 4,094.00 Page 4 of 11 November 6, 2018 - Page 184 of 469 8:43 AM 01/11/18 Accrual Basis Adopt a Trail Detail A i1 n nrw T •e Date Num Name Memo Class Clr Slit Amount Balance Bill 05/31/2017 053117 Michelle Wolffe 05/08/17-05/21/17 35 Hours Adopt a Ranger Accounts Payable 770.00 4,864.00 Bill 06/05/2017 060417 Michelle Wolffe 05/22/17-06/04/17 38 Hours Adopt a Ranger Accounts Payable 836.00 5,700.00 Bill 06/18/2017 061817 Kate DeMorest K.DeMorest 05/22/17 - 06/18/17 113 Hours @ $23 Adopt a Ranger Accounts Payable 2,599.00 8,299.00 Bill 06/18/2017 887 Volunteers for Outdoor Colorado Adopt a Trail Skills training 12 Trainees Adopt a Ranger Accounts Payable 240.00 8,539.00 Bill 06/18/2017 061817 Michelle Wolffe M. Wolfe - 06/05/17 - 06/18/17 43.5 Hours Adopt a Ranger Accounts Payable 957.00 9,496.00 Bill 07/02/2017 061917-070217 1 Michelle Wolffe 06/19/17 - 07/02/17 M.Wolfe 32 Hours Adopt a Ranger Accounts Payable 704.00 10,200.00 Bill 07/02/2017 061917-070217 Kate DeMorest 06/19/17 - 07/02/17 K.DeMorest 76 Hours Adopta Ranger Accounts Payable 1,748.00 11,948.00 Bill 07/17/2017 070317-071617 Michelle Wolffe M.Wolfe 07/03/17-07/16/17 40 Hours Adopta Ranger Accounts Payable 880.00 12,828.00 Bill 07/17/2017 070317-071617 Kate DeMorest K.DeMorest 07/03/17-07/16/17 51 Hours Adopta Ranger Accounts Payable 1,173.00 14,001.00 Bill 07/31/2017 071617-073017 Michelle Wolffe 07/16/17 - 07/30/17 17 Hours - Office Adopt a Ranger Accounts Payable 374.00 14,375.00 Bill 07/31/2017 071617-073017 Kate DeMorest 07/16/17-07/30/17 80 Hours 12 Office, 68 Trail Adopt a Ranger Accounts Payable 1,840.00 16,215.00 Bill 08/16/2017 0731-0813 Kate DeMorest Kate Demorest 07/31/17-08/13/17 13 Hrs Adopt a Ranger Accounts Payable 299.00 16,514.00 Bill 08/16/2017 0731-0813 Michelle Wolffe Michelle Wolfe 07/31/17 - 08/13/17 39 Hrs Adopta Ranger Accounts Payable 858.00 17,372.00 Bill 08/27/2017 081417-082717 Michelle Wolffe M.Wolfe 08/14/17-08/27/17 35 hours Adopta Ranger Accounts Payable 770.00 18,142.00 Bill 08/27/2017 08147-082717 Kate DeMorest K.DeMorest 08/14/17-08/27/17 80 hours Adopt a Ranger Accounts Payable 1,840.00 19,982.00 Bill 09/10/2017 091017 Kate DeMorest 08/28/17-09/10/17 40 Hours Adopt a Ranger Accounts Payable 920.00 20,902.00 Bill 09/10/2017 091017 Michelle Wolffe 08/28/17-09/10/17 27 Hours Michelle Wolffe Adopt a Ranger Accounts Payable 594.00 21,496.00 Bill 10/03/2017 092417 Kate DeMorest 09/11/17 - 09/24/17 Kate DeMorest 60 Hours Adopt a Ranger Accounts Payable 1,380.00 22,876.00 Bill 10/03/2017 092417 Michelle Wolffe 09/11/17 - 09/24/17 Michelle Wolffe 32 Hours Adopt a Ranger Accounts Payable 704.00 23,580.00 Bill 10/17/2017 100817 Michelle Wolffe M.Wolfe 09/25/17 - 10/08/17 46 Hours Adopt a Ranger Accounts Payable 1,012.00 24,592.00 Bill 10/20/2017 100817 Kate DeMorest 09/25/17 - 10/08/17 Kate DeMorest 87 Hours Adopt a Ranger Accounts Payable 2,001.00 26,593.00 Bill 10/25/2017 102217 Michelle Wolffe 10/9/17 - 10/22/17 M.Wolffe 31 Hours Adopt a Ranger Accounts Payable 682.00 27,275.00 Bill 10/25/2017 102217 Kate DeMorest 10/9/17 - 10/22/17 K.DeMorest 40 Hours Adopta Ranger Accounts Payable 920.00 28,195.00 Bill 11/05/2017 102317-110517 Kate DeMorest Kate DeMorest 10/23/17 - 11/05/17 35 Hours Adopt a Ranger Accounts Payable 805.00 29,000.00 Bill 11/05/2017 112017-120317 Michelle Wolffe Michelle Wolffe 11/20/17 - 12/03/17 21 Hours Adopt a Ranger Accounts Payable 462.00 29,462.00 Bill 11/28/2017 110617-111917 Michelle Wolffe M.Wolffe 11/06/17 - 11/19/17 30 Hours Adopt a Ranger Accounts Payable 660.00 30,122.00 Bill 11/28/2017 102317-110517 Michelle Wolffe M.Wolffe 10/23/17 - 11/05/17 23 Hours Adopta Ranger Accounts Payable 506.00 30,628.00 Bill 12/17/2017 121717 Michelle Wolffe Michelle Wolffe 12/4/17 - 12/17/17 16 Hours Adopt a Ranger Accounts Payable 352.00 30,980.00 Bill 12/31/2017 123117 Michelle Wolffe Michelle Wolffe 12/18/17 - 12/31/17 8 Hours Adopt a Ranger Accounts Payable 176.00 31,156.00 Total Outside Contract Services 31,156.00 31,156.00 Contract Services - Other Bill 05/31/2017 053117 Jordon Duvall 66 Hours @ $22 Adopt a Ranger Accounts Payable 1,452.00 1,452.00 Total Contract Services - Other 1,452.00 1,452.00 Total Contract Services 32,608.00 32,608.00 Operations Printing and Copying Check 03/02/2017 VistaPrint Vista Print Adopta Ranger WMBA Checking 44.83 44.83 Bill 06/02/2017 175235 Rocky Mountain Reprographics Adopt a trail signage Adopt a Ranger Accounts Payable 26.45 71.28 Bill 06/18/2017 175098 Rocky Mountain Reprographics Adopt a Trail Signage Adopt a Ranger Accounts Payable 67.21 138.49 Bill 07/07/2017 175311 Rocky Mountain Reprographics Waming Trail work signs Adopt a Ranger Accounts Payable 177.55 316.04 Bill 10/03/2017 100217 Rocky Mountain Reprographics Rocky Mtn Reprographics Adopt a Ranger Accounts Payable 245.13 561.17 Total Printing and Copying 561.17 561.17 Supplies Check 05/04/2017 CC Walmart Camera charger & chip - Adopt a trail Adopt a Ranger WMBA Checking 234.30 234.30 Check 05/04/2017 cc Walmart Adopt a trail First aid kit, supplies Adopt a Ranger WMBA Checking 111.63 345.93 Check 05/05/2017 cc Home Depot Adopt a trail 4x4 posts, drill, bits, driver Adopt a Ranger WMBA Checking 759.16 1,105.09 Bill 06/18/2017 MT Michelle Wolffe AAT Supplies Adopta Ranger Accounts Payable 118.33 1,223.42 Check 08/08/2017 Walmart misc supplies Adopta Ranger WMBA Checking 163.57 1,386.99 Bill 08/09/2017 10985-1 Say No More! Promotions Adopt A Trail Hats 115 Adopta Ranger Accounts Payable 992.75 2,379.74 Bill 10/03/2017 Vail Brewing Company End of Season supplies Adopt a Ranger Accounts Payable 100.00 2,479.74 Page 5 of 11 November 6, 2018 - Page 185 of 469 8:43 AM 01/11/18 Accrual Basis Adopt a Trail Detail A i. n e rnr Type Date Num Name Memo Class Clr Split Amount Balance Bill 12/05/2017 Reims Michelle Wolffe Adopt a Trail supplies reim Adopt a Ranger Accounts Payable 192.65 2,672.39 Total Supplies 2,672.39 2,672.39 Tools Check 04/10/2017 Construction Gear.com Adopt a Trail Hard Hats - Custom Adopt a Ranger WMBA Checking 263.28 263.28 Check 04/10/2017 Shell Oil Move Adopt a Trail Shed Adopt a Ranger WMBA Checking 200.00 463.28 Bill 05/05/2017 191 Tools for Trails 9 pulaski, 5 McCleod, 8 shovels, 15 pocket boy s Adopt a Ranger Accounts Payable 1,914.06 2,377.34 Bill 05/31/2017 Tool Box Michelle Wolffe 65 Inch Tool Box Adopt a Ranger Accounts Payable 350.00 2,727.34 Check 06/29/2017 CC ARMYNAVY.COM - Canvass bag for hard hats Adopt a Ranger WMBA Checking 77.97 2,805.31 Check 07/31/2017 VISA Trail Services - 8 Pick Mattocks Adopt a Ranger WMBA Checking 397.17 3,202.48 Check 10/03/2017 1104 Kate DeMorest Bench Vise reim Adopt a Ranger WMBA Checking 90.60 3,293.08 Total Tools 3,293.08 3,293.08 Total Operations 6,526.64 6,526.64 Trail ConstructionlMaintenance Bill 05/05/2017 SQ17712417 Utah Correctional Industries Adopt a Trail Signage Adopt a Ranger Accounts Payable 118.32 118.32 Check 07/17/2017 VISA1 Utah Correctional Industries Signage- Trail Work Waming sign Adopt a Ranger WMBA Checking 33.34 151.66 Total Trail Construction/Maintenance 151.66 151.66 Travel and Meetings Conference, Convention, Meeting Bill 08/24/2017 100717 Walking Mountains Adopt a Trail End of Season Party Location Adopt a Ranger Accounts Payable 50.00 50.00 Total Conference, Convention, Meeting 50.00 50.00 Total Travel and Meetings 50.00 50.00 Total Expense 39,336.30 39,336.30 Net Ordinary Income 34,877.50 34,877.50 Net Income 1 1 34,877.50 34,877.50 Page 6 of 11 November 6, 2018 - Page 186 of 469 8:45 AM 01/11/18 Accrual Basis Detail - All n i% n e rnr Type Date Num Name Memo Class Clr Split Amount Balance Ordinary Income/Expense Income Direct Public Support Corporate Contributions Sales Receipt 05/09/2017 18 Mark Malin Misc Donation -M.Malin Undeposited Funds 400.00 400.00 Sales Receipt 05/09/2017 19 Powers Family Foundation Powers FamilyAnnual Donation Undeposited Funds 500.00 900.00 Sales Receipt 05/09/2017 22 Kick Off Raffle proceeds Undeposited Funds 913.00 1,813.00 Total Corporate Contributions 1,813.00 1,813.00 Individ, Business Contributions Sales Receipt 01/03/2017 1 Town of Avon Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 5,000.00 Sales Receipt 01/03/2017 2 Berry Creek Metropolitian District Adopt a Trail Adopt a Ranger Undeposited Funds 1250.00 6,250.00 Sales Receipt 01/03/2017 3 Single Tree Property Owners Adopt a Trail Adopt a Ranger Undeposited Funds 1250.00 7,500.00 Sales Receipt 01/03/2017 4 Lee Rime! Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 8,500.00 Sales Receipt 01/03/2017 5 Andy Gunion Adopt a Trail Adopt a Ranger Undeposited Funds 1,500.00 10,000.00 Sales Receipt 01/03/2017 6 Harry Frampton Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 15,000.00 Sales Receipt 02/01/2017 7 Vail Valley Surgery Center Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 20,000.00 Sales Receipt 02/01/2017 9 Adopt a Trail - Martha Milberry Adopt a Ranger Undeposited Funds 50.00 20,050.00 Deposit 02/14/2017 Adopt A Ranger Go Fund Me Donations Adopta Ranger WMBA Checking 1,370.02 21,420.02 Deposit 02/27/2017 Adopt A Ranger Go Fund me Donations Adopta Ranger VVMBA Checking 91.80 21,511.82 Deposit 03/01/2017 Adopt A Ranger Go Fund Me Donations Adopta Ranger WMBA Checking 91.80 21,603.62 Deposit 03/02/2017 Adopt A Ranger Go Fund Me Donations Adopta Ranger WMBA Checking 68.78 21,672.40 Deposit 03/07/2017 Adopt A Ranger Go Fund Me Donations Adopta Ranger WMBA Checking 91.80 21,764.20 Deposit 03/17/2017 Adopt A Ranger Go Fund me Donations Adopt a Ranger WMBA Checking 91.80 21,856.00 Sales Receipt 04/02/2017 10 Friends Or Eagles Nest Adopt a Trail Adopt a Ranger Undeposited Funds 200.00 22,056.00 Sales Receipt 04/02/2017 11 RA Nelson Const Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 23,056.00 Sales Receipt 04/02/2017 12 Sonnenalp Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 24,056.00 Sales Receipt 04/02/2017 13 Alpine Bank Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 25,056.00 Sales Receipt 04/21/2017 14 National Forest Adopt a Trail - Forest Service Grant Adopt a Ranger Undeposited Funds 12,356.93 37,412.93 Sales Receipt 04/21/2017 15 National Forest Adopt a Trail - Forest Service Grant Adopt a Ranger Undeposited Funds 16,159.07 53,572.00 Deposit 05/04/2017 WEPAY Adopt a Trail Adopt a Ranger WMBA Checking 91.80 53,663.80 Deposit 05/04/2017 Kick off Party donations, misc WMBA Checking 224.64 53,888.44 Sales Receipt 05/09/2017 17 Town of Minturn CO Adopt a Trail - Town of Minturn Adopt a Ranger Undeposited Funds 50.00 53,938.44 Sales Receipt 05/09/2017 20 Moontime Cydery Moontime Donation AAT Adopt a Ranger Undeposited Funds 1,000.00 54,938.44 Sales Receipt 05/09/2017 21 WECMRD WECMRD Adopta Trail Adopta Ranger Undeposited Funds 5,000.00 59,938.44 Sales Receipt 07/17/2017 060717 Michael Wehrle Adopt a Trail - Wehrle Adopt a Ranger Undeposited Funds 1,000.00 60,938.44 Sales Receipt 07/17/2017 060718 Eagle Vail Metro District Eagle Vail Metro District - Adopt a Trail Adopt a Ranger Undeposited Funds 1,667.00 62,605.44 Sales Receipt 07/17/2017 060719 Edwards Metro District Edwards Metro District - Adopt a Trail Adopt a Ranger Undeposited Funds 1,000.00 63,605.44 Sales Receipt 07/17/2017 060720 The Kind Donation - Classic Klunker Event Undeposited Funds 241.00 63,846.44 Sales Receipt 07/20/2017 23 Garfinkel ENT LTD Garfinkels donation -General fund -signs Undeposited Funds 1,500.00 65,346.44 Sales Receipt 10/02/2017 060722 VRD Vail Rec District - Adopt a Trail Adopt a Ranger Undeposited Funds 5,000.00 70,346.44 Sales Receipt 10/02/2017 060723 eagle Vail Property Owners Eagle Vail Property Owners - Adopt a Trail Adopt a Ranger Undeposited Funds 833.00 71,179.44 Invoice 11/29/2017 4 Town of Vail- 2017 Adopt a Trail Support Adopt a Ranger Accounts Receivable 5,000.00 76,179.44 Total Individ, Business Contributions 76,179.44 76,179.44 Total Direct Public Support 77,992.44 77,992.44 Other Types of Income Miscellaneous Revenue Deposit 05/09/2017 Craft Beer Festival - Tips WMBA Checking 432.00 432.00 Bill 06/02/2017 W-871602 Mountain Beverage Company Craft Brewery Beer balance Accounts Payable -62.80 369.20 Deposit 06/19/2017 ACH Craft Beer Classic - CC Sales WMBA Checking 2,149.66 2,518.86 Check 06/29/2017 ACH Craft Beer Classic - Beer invoice WMBA Checking -810.00 1,708.86 Page 7 of 11 November 6, 2018 - Page 187 of 469 8:45 AM 01/11/18 Accrual Basis Detail - All n i•• n ern Type Date Num Name Memo Class Clr Split Amount Balance Check 07/17/2017 eft colorado Dept of Revenue Classic Beer Festival Sales tax WMBA Checking -225.00 1,483.86 Check 07/20/2017 1085 Town of Vail WMBA Craft Beer Classic Sales Tax WMBA Checking -210.59 1,273.27 Deposit 08/08/2017 Blood Road Event WMBA Checking 125.32 1,398.59 Deposit 08/08/2017 Blood Road Event WMBA Checking 199.69 1,598.28 Deposit 09/05/2017 Blood Road Event WMBA Checking 515.00 2,113.28 Deposit 09/30/2017 12449 Craft Beer Festival Final WMBA Checking 1,785.10 3,898.38 Deposit 11/06/2017 Kroger Kroger- City Market card program WMBA Checking 51.53 3,949.91 Total Miscellaneous Revenue 3,949.91 3,949.91 Total Other Types of Income 3,949.91 3,949.91 Program Income Membership Dues Sales Receipt 02/01/2017 8 International Mtn Bike Assoc IMBA Chapter Member Dues Undeposited Funds 342.50 342.50 Sales Receipt 05/09/2017 16 International Mtn Bike Assoc IMBA Chapter Member Dues Undeposited Funds 248.00 590.50 Deposit 08/08/2017 IMBA Dues WMBA Checking 137.55 728.05 Sales Receipt 10/02/2017 060721 International Mtn Bike Assoc IMBA Chapter Member Dues Undeposited Funds 1,142.00 1,870.05 Deposit 11/06/2017 IMBA IMBA dues check WMBA Checking 264.00 2,134.05 Total Membership Dues 2,134.05 2,134.05 Program Service Fees Bill 03/22/2017 175035 Rocky Mountain Reprographics Adopt a Trail stickers Accounts Payable -88.13 -88.13 Total Program Service Fees -88.13 -88.13 Total Program Income 2,045.92 2,045.92 Total Income 83,988.27 83,988.27 Expense Bank Fees Check 01/02/2017 Service Charge WMBA Checking 2.00 2.00 Check 02/02/2017 Service Charge WMBA Checking 16.99 18.99 Check 03/02/2017 Service Charge WMBA Checking 2.00 20.99 Check 04/02/2017 Service Charge WMBA Checking 12.00 32.99 Check 05/02/2017 Service Charge WMBA Checking 2.00 34.99 Check 06/02/2017 Service Charge WMBA Checking 2.00 36.99 Check 07/02/2017 Service Charge WMBA Checking 2.00 38.99 Check 08/02/2017 Service Charge WMBA Checking 2.00 40.99 Check 09/02/2017 Service Charge WMBA Checking 2.00 42.99 Check 10/02/2017 Service Charge WMBA Checking 2.00 44.99 Check 11/02/2017 Service Charge WMBA Checking 2.00 46.99 Check 12/02/2017 Service Charge WMBA Checking 2.00 48.99 Total Bank Fees 48.99 48.99 Contract Services Outside Contract Services Bill 02/08/2017 Jan 2 to 15 Michelle Wolffe Jan 2 to 15 2017 Adopt a Ranger Accounts Payable 110.00 110.00 Bill 02/08/2017 Jan16 to 29 Michelle Wolffe Jan 16 to 29 Adopt a Ranger Accounts Payable 132.00 242.00 Bill 03/07/2017 Jan30-Feb12 Michelle Wolffe Contract hours Jan30-Feb12 Adopt a Ranger Accounts Payable 341.00 583.00 Bill 03/07/2017 Feb13-Feb26 Michelle Wolffe Contract Hours Feb 13-26 Adopt a Ranger Accounts Payable 396.00 979.00 Bill 03/12/2017 2.27-3.12 Payroll Michelle Wolffe Adopt a Ranger Accounts Payable 363.00 1,342.00 Bill 03/26/2017 3.13-3.26 Payroll Michelle Wolffe Adopt a Ranger Accounts Payable 528.00 1,870.00 Bill 04/09/2017 3.27-4.9 Payroll Michelle Wolffe Adopt a Ranger Accounts Payable 638.00 2,508.00 Bill 04/23/2017 4.10-4.23 Payroll Michelle Wolffe Adopt a Ranger Accounts Payable 814.00 3,322.00 Bill 05/05/2017 050717 Michelle Wolffe Michell Wolf 04/24/17-05/07/17 36 Hours Adopt a Ranger Accounts Payable 792.00 4,114.00 Deposit 05/09/2017 OIS training reim Adopt a Ranger VVMBA Checking -20.00 4,094.00 Bill 05/31/2017 053117 Michelle Wolffe 05/08/17-05/21/17 35 Hours Adopt a Ranger Accounts Payable 770.00 4,864.00 Page 8 of 11 November 6, 2018 - Page 188 of 469 8:45 AM 01/11/18 Accrual Basis Detail - All n i•• n e 1 n Type Date Num Name Memo Class Clr Split Amount Balance Bill 06/05/2017 060417 Michelle Wolffe 05/22/17-06/04/17 38 Hours Adopt a Ranger Accounts Payable 836.00 5,700.00 Bill 06/18/2017 061817 Kate DeMorest K.DeMorest 05/22/17 - 06/18/17 113 Hours @ $23 Adopt a Ranger Accounts Payable 2,599.00 8,299.00 Bill 06/18/2017 887 Volunteers for Outdoor Colorado Adopt a Trail Skills training 12 Trainees Adopt a Ranger Accounts Payable 240.00 8,539.00 Bill 06/18/2017 061817 Michelle Wolffe M. Wolfe - 06/05/17 - 06/18/17 43.5 Hours Adopt a Ranger Accounts Payable 957.00 9,496.00 Bill 07/02/2017 061917-070217 Michelle Wolffe 06/19/17 - 07/02/17 M.Wolfe 32 Hours Adopt a Ranger Accounts Payable 704.00 10,200.00 Bill 07/02/2017 061917-070217 Kate DeMorest 06/19/17 - 07/02/17 K.DeMorest 76 Hours Adopt a Ranger Accounts Payable 1,748.00 11,948.00 Bill 07/17/2017 070317-071617 Michelle Wolffe M.Wolfe 07/03/17-07/16/17 40 Hours Adopt a Ranger Accounts Payable 880.00 12,828.00 Bill 07/17/2017 070317-071617 Kate DeMorest K.DeMorest 07/03/17-07/16/17 51 Hours Adopt a Ranger Accounts Payable 1,173.00 14,001.00 Bill 07/31/2017 071617-073017 Michelle Wolffe 07/16/17 - 07/30/17 17 Hours - Office Adopt a Ranger Accounts Payable 374.00 14,375.00 Bill 07/31/2017 071617-073017 Kate DeMorest 07/16/17-07/30/17 80 Hours 12 Office, 68 Trail Adopt a Ranger Accounts Payable 1,840.00 16,215.00 Bill 08/16/2017 0731-0813 Kate DeMorest Kate Demorest 07/31/17-08/13/17 13 Hrs Adopt a Ranger Accounts Payable 299.00 16,514.00 Bill 08/16/2017 0731-0813 Michelle Wolffe Michelle Wolfe 07/31/17 - 08/13/17 39 Hrs Adopt a Ranger Accounts Payable 858.00 17,372.00 Bill 08/27/2017 081417-082717 Michelle Wolffe M.Wolfe 08/14/17-08/27/17 35 hours Adopt a Ranger Accounts Payable 770.00 18,142.00 Bill 08/27/2017 08147-082717 Kate DeMorest K.DeMorest 08/14/17-08/27/17 80 hours Adopt a Ranger Accounts Payable 1,840.00 19,982.00 Bill 09/10/2017 091017 Kate DeMorest 08/28/17-09/10/17 40 Hours Adopt a Ranger Accounts Payable 920.00 20,902.00 Bill 09/10/2017 091017 Michelle Wolffe 08/28/17-09/10/17 27 Hours Michelle Wolffe Adopt a Ranger Accounts Payable 594.00 21,496.00 Bill 10/03/2017 092417 Kate DeMorest 09/11/17 - 09/24/17 Kate DeMorest 60 Hours Adopt a Ranger Accounts Payable 1,380.00 22,876.00 Bill 10/03/2017 092417 Michelle Wolffe 09/11/17 - 09/24/17 Michelle Wolffe 32 Hours Adopt a Ranger Accounts Payable 704.00 23,580.00 Bill 10/17/2017 100817 Michelle Wolffe M.Wolfe 09/25/17 - 10/08/17 46 Hours Adopt a Ranger Accounts Payable 1,012.00 24,592.00 Bill 10/20/2017 100817 Kate DeMorest 09/25/17 - 10/08/17 Kate DeMorest 87 Hours Adopt a Ranger Accounts Payable 2,001.00 26,593.00 Bill 10/25/2017 102217 Michelle Wolffe 10/9/17 - 10/22/17 M.Wolffe 31 Hours Adopt a Ranger Accounts Payable 682.00 27,275.00 Bill 10/25/2017 102217 Kate DeMorest 10/9/17 - 10/22/17 K.DeMorest 40 Hours Adopt a Ranger Accounts Payable 920.00 28,195.00 Bill 11/05/2017 102317-110517 Kate DeMorest Kate DeMorest 10/23/17 - 11/05/17 35 Hours Adopt a Ranger Accounts Payable 805.00 29,000.00 Bill 11/05/2017 112017-120317 Michelle Wolffe Michelle Wolffe 11/20/17 - 12/03/17 21 Hours Adopt a Ranger Accounts Payable 462.00 29,462.00 Bill 11/28/2017 110617-111917 Michelle Wolffe M.Wolffe 11/06/17 - 11/19/17 30 Hours Adopt a Ranger Accounts Payable 660.00 30,122.00 Bill 11/28/2017 102317-110517 Michelle Wolffe M.Wolffe 10/23/17 - 11/05/17 23 Hours Adopt a Ranger Accounts Payable 506.00 30,628.00 Bill 12/17/2017 121717 Michelle Wolffe Michelle Wolffe 12/4/17 - 12/17/17 16 Hours Adopt a Ranger Accounts Payable 352.00 30,980.00 Bill 12/31/2017 123117 Michelle Wolffe Michelle Wolffe 12/18/17 - 12/31/17 8 Hours Adopt a Ranger Accounts Payable 176.00 31,156.00 Total Outside Contract Services 31,156.00 31,156.00 Contract Services - Other Bill 05/31/2017 053117 Jordon Duvall 66 Hours @ $22 Adopt a Ranger Accounts Payable 1,452.00 1,452.00 Total Contract Services - Other 1,452.00 1,452.00 Total Contract Services 32,608.00 32,608.00 Facilities and Equipment Rent, Parking, Utilities Bill 02/20/2017 meeting room Town of Minturn meeting room for AAT Training Accounts Payable 50.00 50.00 Total Rent, Parking, Utilities 50.00 50.00 Facilities and Equipment- Other Bill 04/25/2017 gravel Schaeffer Hyde gravel for AAT Shed Accounts Payable 50.00 50.00 Total Facilities and Equipment - Other 50.00 50.00 Total Facilities and Equipment 100.00 100.00 Operations Books, Subscriptions, Reference Check 07/17/2017 Google Google storage WMBA Checking 1.99 1.99 Check 08/08/2017 Google Google 15gig WMBA Checking 19.99 21.98 Total Books, Subscriptions, Reference 21.98 21.98 Printing and Copying Check 03/02/2017 VistaPrint Vista Print Adopt a Ranger WMBA Checking 44.83 44.83 Bill 06/02/2017 175235 Rocky Mountain Reprographics Adopt a trail signage Adopt a Ranger Accounts Payable 26.45 71.28 Bill 06/18/2017 175098 Rocky Mountain Reprographics Adopt a Trail Signage Adopt a Ranger Accounts Payable 67.21 138.49 Page 9 of 11 November 6, 2018 - Page 189 of 469 8:45 AM 01/11/18 Accrual Basis Detail - All A i, n nrn T •e Date Num Name Memo Class Clr Slit Amount Balance Bill 07/07/2017 175311 Rocky Mountain Reprographics Waming Trail work signs Adopt a Ranger Accounts Payable 177.55 316.04 Bill 10/03/2017 100217 Rocky Mountain Reprographics Rocky Mtn Reprographics Adopt a Ranger Accounts Payable 245.13 561.17 Total Printing and Copying 561.17 561.17 Supplies Check 05/04/2017 CC Walmart Camera charger & chip - Adopt a trail Adopt a Ranger WMBA Checking 234.30 234.30 Check 05/04/2017 cc Walmart Adopt a trail First aid kit, supplies Adopt a Ranger WMBA Checking 111.63 345.93 Check 05/05/2017 cc Home Depot Adopt a trail 4x4 posts, drill, bits, driver Adopt a Ranger WMBA Checking 759.16 1,105.09 Bill 06/18/2017 AAT Michelle Wolffe AAT Supplies Adopt a Ranger Accounts Payable 118.33 1,223.42 Check 08/08/2017 Walmart mist supplies Adopt a Ranger WMBA Checking 163.57 1,386.99 Bill 08/09/2017 10985-1 Say No More! Promotions Adopt A Trail Hats 115 Adopt a Ranger Accounts Payable 992.75 2,379.74 Bill 10/03/2017 Vail Brewing Company End of Season supplies Adopt a Ranger Accounts Payable 100.00 2,479.74 Bill 12/05/2017 Reims Michelle Wolffe Adopt a Trail supplies reim Adopt a Ranger Accounts Payable 192.65 2,672.39 Total Supplies 2,672.39 2,672.39 Tools Bill 02/20/2017 Tool box The Kind Bikes and Skis Tool box for Berry Creek Accounts Payable 500.00 500.00 Check 04/10/2017 Construction Gear.com Adopt a Trail Hard Hats - Custom Adopt a Ranger VVMBA Checking 263.28 763.28 Check 04/10/2017 Shell Oil Move Adopt a Trail Shed Adopt a Ranger WMBA Checking 200.00 963.28 Bill 05/05/2017 191 Tools for Trails 9 pulaski, 5 McCleod, 8 shovels, 15 pocket boys Adopt a Ranger Accounts Payable 1,914.06 2,877.34 Bill 05/31/2017 Tool Box Michelle Wolffe 65 Inch Tool Box Adopt a Ranger Accounts Payable 350.00 3,227.34 Check 06/29/2017 CC ARMYNAVY.COM - Canvass bag for hard hats Adopt a Ranger WMBA Checking 77.97 3,305.31 Check 07/31/2017 VISA Trail Services - 8 Pick Mattocks Adopt a Ranger WMBA Checking 397.17 3,702.48 Check 10/03/2017 1104 Kate DeMorest Bench Vise reim Adopt a Ranger WMBA Checking 90.60 3,793.08 Total Tools 3,793.08 3,793.08 Total Operations 7,048.62 7,048.62 Other Types of Expenses Insurance - Liability, D and 0 Check 03/17/2017 Pachner & Associates DM/ Pachner & Assoc WMBA Checking 606.00 606.00 Bill 06/18/2017 21760 Pachner & Associates General Liability #SRPGP-101-0716 6/14/17 - 6/14/18 Accounts Payable 568.00 1,174.00 Bill 08/09/2017 21761 Pachner & Associates Group Accident & Health Policy #US525106 Accounts Payable 245.00 1,419.00 Total Insurance - Liability, D and 0 1,419.00 1,419.00 Other Costs Check 09/05/2017 Club Apparel LLC - Bike Jerseys WMBA Checking 794.72 794.72 Total Other Costs 794.72 794.72 Total Other Types of Expenses 2,213.72 2,213.72 Trail Construction/Maintenance Bill 05/05/2017 SO17712417 Utah Correctional Industries Adopt a Trail Signage Adopt a Ranger Accounts Payable 118.32 118.32 Check 07/17/2017 VISA1 Utah Correctional Industries Signage - Trail Work Waming sign Adopt a Ranger WMBA Checking 33.34 151.66 Total Trail Construction/Maintenance 151.66 151.66 Travel and Meetings Conference, Convention, Meeting Check 05/04/2017 Eagle County Room Rental WMBA Checking 50.00 50.00 Deposit 05/09/2017 Room rental reim WMBA Checking -50.00 0.00 Bill 08/24/2017 100717 Walking Mountains Adopt a Trail End of Season Party Location Adopt a Ranger Accounts Payable 50.00 50.00 Check 10/02/2017 Northside - IMBA meeting WMBA Checking 85.32 135.32 Check 10/03/2017 cc Minturn Lunch IMBA ride center WMBA Checking 108.00 243.32 Total Conference, Convention, Meeting 243.32 243.32 Total Travel and Meetings 243.32 243.32 Website Bill 02/09/2017 1549 Blizzard Press Accounts Payable 270.00 270.00 Check 04/07/2017 EFT Flywheel Website WMBA Checking 165.00 435.00 Page 10 of 11 November 6, 2018 - Page 190 of 469 8:45 AM 01/11/18 Accrual Basis Detail - All A i. n e r Ai Type Date Num Name Memo Class Clr Split Amount Balance Total Website 435.00 435.00 Total Expense 42,849.31 42,849.31 Net Ordinary Income 41,138.96 41,138.96 Net Income 1 1 41,138.96 41,138.96 Page 11 of 11 November 6, 2018 - Page 191 of 469 8/22/2018 Eagle River Youth Coalition (ERYC) Curtis Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Eagle River Youth Coalition (ERYC) First Name of Contact Person : Mikayla Last Name of Contact Person : Curtis E-mail Address : mcurtis@eagleyouth.org Mailing Address : PO Box 4613 City : Edwards State : US -00 Zip : 81632 November 6, 2018 - Pa0 192 0 8/22/2018 Telephone Number : 9709499250 Members and Titles of your Governing Board : Kristin Grems, President Jennifer Coulson, Vice President Thomas Pohl, Treasurer Korrine Winstead, Secretary Organization Mission Statement : The mission of the Eagle River Youth Coalition is to collaborate with Eagle River youth -serving organizations to assess prevention needs, coordinate substance abuse reduction efforts, and build capacity through strategic plans, programs and policies around the issues facing young people. Organization fiscal year-end: : 2017-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $2,500 Who currently funds your organization? : The Eagle River Youth Coalition is currently receives funds from SAMHSA Drug Free Communities, CO Office of Behavioral Health, Eagle County, Towns of Gypsum, Eagle, Avon, Vail Valley Cares, United Way of Eagle River Valley, Kaiser Permanente, Office of District Attorney 5th Judicial District, Climax Molybdenum, Slifer Smith & Frampton Foundation, East West Destination Hospitality, Alpine Bank, US Bank Foundation, Vail Resorts EpicPromise, FirstBank, Eagle River Foundation, and The Colorado Trust. How will the contribution be used? : The contribution will be used to support programs and services provided to residents of Vail and for youth within the Town of Vail, including in -school prevention education, Youth Leaders Council facilitation, family education, youth alternative activities, and facilitation of the Youth Master Plan. ERYC works with local schools, beginning in elementary and all the way through high school, to provide life skills and prevention education to support youth making healthy decisions in life. These programs teach youth how to understand healthy decision making, integrate resiliency skills, teach ways to stand up to peer pressure, and encourage healthy behaviors and activities. The Youth Leaders Council is comprised of youth from all high schools who represent their peers and serve as an advisory council for the entire community. ERYC ensures diverse voices and perspectives are represented on the Youth Leaders Council in order to have a rich understanding of what youth in the community are facing. These youth leaders identify key areas they want to address and meet with local decision -makers to advise on what services and supports youth would benefit from most. Last year's focus areas included mental health, substance abuse, and connecting more youth with positive activities. Family education through the Eat Chat Parent series and Families in Action program provide youth and parents with tools and information to support them through challenges they may face. The Eat Chat Parent series gives families an opportunity to hear from local experts and discuss issues they may be facing. It allows families to be informed about tough topics that they can discuss at home and create common expectation and understanding about how to make healthy decisions. The Families in Action six -session series allows families to learn communication skills and establish common expectations that enrich their family relationships and gives them an opportunity to create stronger bonds. The series is designed for families to learn skills together, practice them at home between each session and build off their progress each week. ERYC believes that when families learn information and skills together, they are much more likely to shift positively the way they relate as a family. Parents and strong family bonds are one of the first lines of preventing unhealthy behaviors and are one of the strongest protective factors we as a community can promote for our youth. ERYC works with local law enforcement, youth, educators, recreation professionals, and event producers to create safe spaces for youth to be during times when high youth substance consumption has occurred. Events have occurred following homecoming, graduation, during free concerts and around prom to provide a space for youth that is substance free and where they feel safe and free from negative peer pressure. Lastly, ERYC is facilitating a youth master plan process to bring all youth serving organizations, local November 6, 2018 - Pa§@ 193 0 8/22/2018 governments, businesses, youth and parents together under one common vision for meeting the needs of youth in our community. Through this process, we have been collecting and reviewing local youth behavior data, analyzing current programs and services, identifying priority youth needs, and identifying gaps in current supports for local youth. All of this work will be integrated into a community data dashboard with strategy maps and indicators so that the youth serving community can see where we are excelling in serving youth and where we can pool our resources and efforts better to address youth needs. The goal of the Youth Master Plan is to ensure that all youth in the Eagle River Valley are afforded the same supports and opportunities to pursue healthy and fulfilling lives. Through all services provided by the Eagle River Youth Coalition, we are working to instill positive healthy decision- making in youth, educate families and support stronger communication and bonds, ensure the youth voice is a part of key decisions made about youth, create safe spaces for youth to maintain healthy behaviors, and support stronger coordination, and shared outcomes and resources amongst the youth serving community. All of our efforts are valley -wide inclusive of offerings within the Town of Vail and for youth who reside in Vail and attend local schools. How does your request support item 1C of the Contribution Policy (See above) : The Eagle River Youth Coalition is committed to supporting the healthy development of youth in Vail and the Eagle River Valley, and helping to make it a healthy community for youth to grow up in. All of our efforts are designed to promote positive, healthy behaviors, and to address priority youth needs. Our family education enables families to receive accurate and timely information to have enriched conversations at home and create stronger familial bonds that support overall youth development. Life skills and prevention education in -school gives youth tools to make healthy choices and overcome negative peer pressure. Lastly, ERYC's role in enhancing community collaboration and mobilizing resources and partnerships, ensures that the community is working together in the best manner possible to support the healthy development of youth. These efforts support the overall town mission of creating a premiere and vibrant community full of opportunities for all its residents. Please Upload Organization Balance Sheet : ERYC Bal Sheet 1.1.18.pdf Please Upload Organization Income Statement : ERYCPandL2017 .pdf Linked Form : mcurtis@eagleyouth.org Submission Date : Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6770279 Last change : 2018-06-29T05:34:46+0000 November 6, 2018 - Pa§@ 194 0 Eagle River Youth Coalition, Inc. Balance Sheet As of January 1, 2018 ASSETS Current Assets Checking/Savings 1000 • Cash in Checking - Alpine 1001 • Checking- 1st Bank 7858 1001.15 • Unspent Integreat - Restricted 1001 • Checking- lst Bank 7858 - Other Total 1001 • Checking- 1st Bank 7858 1040 • Board Designated Reserve 1100 • Paypal Jan 1, 18 7, 311.34 30,636.62 253,712.42 284,349.04 140,209.43 146.10 Total Checking/Savings 432,015.91 Accounts Receivable 1201 • Accounts Receivable 53,098.88 Total Accounts Receivable 53,098.88 Other Current Assets 1300 • Security Deposit Paid 1,200.00 Total Other Current Assets 1,200.00 Total Current Assets 486,314.79 Fixed Assets 1200 • Computer Equipment 1202 • Accumulated Depreciation 1,773.03 -925.48 Total Fixed Assets 847.55 TOTAL ASSETS 487,162.34 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable -2,586.93 Total Accounts Payable -2,586.93 Other Current Liabilities 2100 • Payroll Liabilities 2103 • Health Insurance Liability Total 2100 • Payroll Liabilities 2110 • Direct Deposit Liabilities 2200 • Payroll Taxes 2200.1 • FICA Tax Payable 2200.2 • Federal Withheld Payable 2200.3 • State Withheld Payable 2200.6 • SUTA Liabilities Total 2200 • Payroll Taxes Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings Net Income -1,699.68 -1,699.68 -11,028.05 1,935.42 2,209.00 3,997.00 598.92 8,740.34 -3,987.39 -6,574.32 -6,574.32 495, 361.66 -1,625.00 Total Equity 493,736.66 Page 1 November 6, 2018 - Page 195 c Eagle River Youth Coalition, Inc. Balance Sheet As of January 1, 2018 Jan 1,18 TOTAL LIABILITIES & EQUITY 487,162.34 Page 2 November 6, 2018 - Page 196 0 Eagle River Youth Coalition, Inc. Profit & Loss January through December 2017 Accrual Basis Jan - Dec 17 Ordinary Income/Expense Income 4000 • Grants/Foundations 50,402.81 4001 • Fees for Services 1,118.00 4100 • Individual Donations 10,443.02 4105 • Earned InteGreat Income- Unrest 21,013.14 4110 • Restricted Grant Income 4110.15 • Drug Free Communities (DFC) 134,242.18 4110.18 • LEAF-OBH Income 29,719.11 4110.19 • W/CDOT Income 4,950.00 4110.21 • InteGreat Income 21.11 • Healthy Schools 26,279.88 21.21 • Neighborhood Navigator 34,448.76 21.31 • Summer Food Communities 57,362.91 21.41 • Strategic Initiatives 73,000.00 21.51 • Grants/Foundations 999.40 21.61 • Event Income 7,519.38 4110.21 • InteGreat Income - Other 8,200.00 Total 4110.21 • InteGreat Income 207,810.33 4110.22 • Communities That Care 133,988.85 4110.23 • Respite Project 30,990.00 4110.24 • CMP/10G Income 52,235.92 4110.25 • Daniels Fund 99,809.88 4110.26 • TGYS Income 26.1 • TGYS PA Income 8,323.11 26.2 • TGYS Botbin HS Income 3,037.24 26.3 • TGYS Botvin MS Income 2,063.28 Total 4110.26 • TGYS Income 13,423.63 4110.27 • PDD/LEAF 23,952.63 4110.28 • PYD Income 1,030.28 4110.3 • CO DBH (ADAD) 100,991.53 Total 4110 • Restricted Grant Income 833,144.34 4200 • Corporate/Business Donations 5,170.00 4250 • Organization Memberships 7,800.00 4300 • Special Events Sponsors 11,800.00 4300 • Special Events - Other 13,922.00 Total 4300 • Special Events 25,722.00 4450 • Shared Employee Reimburse Incom 10,295.09 Page 1 of 3 November 6, 2018 - Page 197 0 4475 • Tenant Reimburse Income 4480 • Other/Project Reimbursement 4500 • Interest Income 4750 • TRIO Pass Through Activity Total Income Gross Profit Expense 5000 • Salaries 5100 • Workers Comp & Payroll Tax 5200 • Benefits 5250 • Contract Labor 5300 • Rent 5350 • Utilities 5600 • Postage 5800 • Professional Fees 5815 • Audit Expense 6000 • Meeting Incentives 6100 • Dues and Subscriptions 6150 • Office Expense 6500 • Insurance 6560 • Payroll Expenses 6700 • Restricted Program Expenses 6730 • 40 Assets Develop Pgm Expense Total 6700 • Restricted Program Expenses 6800 • General Project Expense 6800.15 • Drug Free Communities Exp (DFC) 6800.18 • LEAF-OBH Expenses 6800.19 • W/CDOt Grant Expenses 6800.21 • InteGreat Expense 21.0 • Admin/Overhead 21.10 • Healthy Schools Project Specifi 21.2 • Co Health Restricted Exp 21.10 • Healthy Schools Project Specifi - Other Total 21.10 • Healthy Schools Project Specifi 21.11 • Neighborhood Navigator 21.12 • Summer Food Communities Project 21.1 • Kaiser Permanente Restricted Ex 21.12 • Summer Food Communities Project - Other Total 21.12 • Summer Food Communities Project 21.13 • Strategic Initiatives Project S 21.14 • Special Event 21.3 • Office Jan - Dec 17 2,071.67 628.03 83.45 2,300.00 970,191.55 970,191.55 414,072.66 36,871.24 44, 371.05 2,370.00 13,820.00 8,864.37 64.00 4,890.75 9,500.00 2,652.92 525.00 9,418.11 4,666.00 313.25 1,193.30 1,193.30 26,493.47 6,666.11 4,844.88 21,631.13 1,295.00 21,486.40 22,781.40 7,988.07 1,262.38 13, 324.91 14,587.29 27,486.35 7,580.68 1,730.69 Page 2 of 3 November 6, 2018 - Page 198 0 21.4. • Communications 21.5 • Professional Development 21.6 • Meeting/Equity Incentives 21.7 • Professional Dev 21.8 • Technology 6800.21 • InteGreat Expense - Other Total 6800.21 • InteGreat Expense 6800.22 • Communities That Care 6800.23 • Respite Project 6800.24 • CMP/IOG 6800.25 • Daniels Fund Expense 6800.27 • PDD/LEAF Expense 6800.28 • PYD Expense 6800.3 • Co-DBH (ADAD) 6800.4 • TGYS 4.1 • TGYS- Project Alert 4.2 • TGYS-Botvin-HS 4.3 • TGYS-Botvin MS Total 6800.4 • TGYS Total 6800 • General Project Expense 6900 • Special Event Expense 7000 • Miscellaneous Total Expense Net Ordinary Income Other Income/Expense Other Income Inkind Donations Total Other Income Other Expense In kind Expense Total Other Expense Net Other Income Jan - Dec 17 1,541.32 211.52 766.13 205.00 300.98 6,698.75 113,509.31 36,220.62 35,990.00 5,412.16 19,877.27 7,507.60 1,706.20 14,175.70 5,193.11 2,081.60 0.00 7,274.71 279,678.03 3,819.64 666.87 837,757.19 132,434.36 332,632.64 332,632.64 332,632.64 332,632.64 0.00 Net Income 132,434.36 Page 3 of 3 November 6, 2018 - Page 199 0 2:03 PM Vail Mountain Rescue Group 06/17/18 Balance Sheet Prev Year Comparison Accrual Basis ASSETS Current Assets Checking/Savings 1st Bank Checking Rescue Reserve -1st Bank As of December 31, 2017 Dec 31, 17 73,689.10 70,594.68 Total Checking/Savings 144,283.78 Total Current Assets 144,283.78 Fixed Assets Vehicle -ATVs Accum Depr-Veh-ATVs Vehicle -ATVs - Other -42,259.77 42,259.77 Total Vehicle -ATVs 0.00 Vehicle -Snowmobiles Accum Depr-Vehicle-Snowmobiles Vehicle -Snowmobiles - Other -55,908.94 55,908.94 Total Vehicle -Snowmobiles 0.00 Vehicle -Trailers Accum Depr-Vehicle-Trailers Vehicle -Trailers - Other -21,526.00 21,526.00 Total Vehicle -Trailers 0.00 Leasehold Improv -Climbing Wall Accum depr-Leashold Impr Leasehold Improv -Climbing Wall - Other -57,749.00 65,000.00 Total Leasehold Improv -Climbing Wall 7,251.00 Total Fixed Assets 7,251.00 TOTAL ASSETS 151,534.78 LIABILITIES & EQUITY Equity Opening Bal Equity 137,478.45 Unrestrict (retained earnings) 990.29 Net Income 13,066.04 Total Equity 151,534.78 TOTAL LIABILITIES & EQUITY 151,534.78 Dec 31, 16 $ Change 60,701.08 12,988.02 70,516.66 78.02 131,217.74 13,066.04 131,217.74 13,066.04 -42,259.77 42,259.77 -52,052.94 52,052.94 -22,051.00 22,051.00 -57,749.00 65,000.00 0.00 0.00 0.00 0.00 -3,856.00 3,856.00 0.00 0.00 525.00 -525.00 0.00 0.00 0.00 0.00 7,251.00 0.00 7,251.00 0.00 138,468.74 13,066.04 137,478.45 137.69 852.60 0.00 852.60 12,213.44 138,468.74 13,066.04 138,468.74 13,066.04 Page 1 November 6, 2018 - Page 200 0 2:03 PM Vail Mountain Rescue Group 06/17/18 Balance Sheet Prev Year Comparison Accrual Basis ASSETS Current Assets Checking/Savings 1st Bank Checking Rescue Reserve -1st Bank As of December 31, 2017 % Change 21.4% 0.1% Total Checking/Savings 10.0% Total Current Assets Fixed Assets Vehicle -ATVs Accum Depr-Veh-ATVs Vehicle -ATVs - Other Total Vehicle -ATVs Vehicle -Snowmobiles Accum Depr-Vehicle-Snowmobiles Vehicle -Snowmobiles - Other Total Vehicle -Snowmobiles Vehicle -Trailers Accum Depr-Vehicle-Trailers Vehicle -Trailers - Other Total Vehicle -Trailers Leasehold Improv -Climbing Wall Accum depr-Leashold Impr Leasehold Improv -Climbing Wall - Other 10.0% 0.0% 0.0% 0.0% -7.4% 7.4% 2.4% -2.4% 0.0% 0.0% 0.0% 0.0% Total Leasehold Improv -Climbing Wall 0.0% Total Fixed Assets 0.0% TOTAL ASSETS 9.4% LIABILITIES & EQUITY Equity Opening Bal Equity Unrestrict (retained earnings) Net Income 0.0% 619.2% 1,432.5% Total Equity 9.4% TOTAL LIABILITIES & EQUITY 9.4% Page 2 November 6, 2018 - Page 201 0 2:05 PM 06/17/18 Accrual Basis Vail Mountain Rescue Group Profit & Loss Prev Year Comparison January through December 2017 Jan - Dec 17 Jan - Dec 16 Ordinary Income/Expense Income Contributed support Donations Donations -Restricted 28,000.00 1,600.00 Donations - Other 90,639.96 71,654.07 Total Donations 118,639.96 73,254.07 Fundraising Fundraising -Restricted 0.00 800.00 Fundraising - Other 0.00 5,698.00 Total Fundraising 0.00 6,498.00 Grants Grants -Restricted 19,863.00 22,918.00 Grants - Other 14,250.00 8,700.00 Total Grants Total Contributed support Earned revenues Interest-savings/short-term inv Stores Sales 34,113.00 31,618.00 152,752.96 111,370.07 78.02 65.97 2,690.00 90.00 Total Earned revenues 2,768.02 155.97 Total Income 155,520.98 111,526.04 Gross Profit 155,520.98 111,526.04 Expense Depreciation Exp 0.00 12,647.32 Donations 0.00 25,500.00 Business expenses Administration Exp Bank Service Charge -303.24 115.34 Building Repair & Maint 1,401.37 1,907.39 Dues 269.00 20.00 Insurance 6,323.28 6,147.66 MRA -Dues 0.00 690.00 Office Supplies Postage/PO Box Exp 209.00 98.00 Office Supplies - Other 227.95 897.02 Total Office Supplies 436.95 995.02 PSAR-Public Education 729.63 277.41 Store Exp 1,018.04 6,620.60 Total Administration Exp Operation Exp CSRB 75.00 75.00 Equipment 16,021.13 21,897.52 Mission Exp 170.03 1,351.95 MRA Exp MRA -Honor Guard 931.32 1,330.00 MRA -Travel 2,577.55 2,574.80 9,875.03 16,773.42 Total MRA Exp Training Exp New Member Training 12.58 142.04 Training -External 13,921.85 3,487.22 Training -Internal 1,651.40 671.38 Accredidation Exp 0.00 4,452.15 3,508.87 3,904.80 Total Training Exp 15,585.83 8,752.79 Logistic Exp Communication Exp 68,941.10 739.92 Page 1 November 6, 2018 - Page 202 0 2:05 PM 06/17/18 Accrual Basis Vail Mountain Rescue Group Profit & Loss Prev Year Comparison January through December 2017 Vehicle Exp Vehicles -Truck & Trailer Exp Vehicles -Title & Registration Vehicles -Snowmobile Exp Vehicles -Fuel Exp Vehicles -ATV Exp Total Vehicle Exp Total Logistic Exp Total Operation Exp Total Business expenses Grant & contract expense Fund Raising Exp Total Grant & contract expense Total Expense Net Ordinary Income Other Income/Expense Other Income Sale of Equipment Total Other Income Jan - Dec 17 Jan - Dec 16 2, 703.35 185.85 25,644.70 658.01 2,086.04 1,999.34 135.55 1,505.61 589.37 20,561.50 31,277.95 24,791.37 100,219.05 25,531.29 135,579.91 61,513.35 145,454.94 78,286.77 0.00 489.35 0.00 489.35 145,454.94 116,923.44 10,066.04 -5,397.40 3,000.00 6,250.00 3,000.00 6,250.00 Net Other Income 3,000.00 6,250.00 Net Income 13,066.04 852.60 Page 2 November 6, 2018 - Page 203 0 2:05 PM 06/17/18 Accrual Basis Vail Mountain Rescue Group Profit & Loss Prev Year Comparison January through December 2017 $ Change % Change Ordinary Income/Expense Income Contributed support Donations Donations -Restricted 26,400.00 1,650.0% Donations - Other 18,985.89 26.5% Total Donations 45,385.89 62.0% Fundraising Fundraising -Restricted -800.00 -100.0% Fundraising - Other -5,698.00 -100.0% Total Fundraising -6,498.00 -100.0% Grants Grants -Restricted -3,055.00 -13.3% Grants - Other 5,550.00 63.8% Total Grants Total Contributed support Earned revenues Interest-savings/short-term inv Stores Sales 2,495.00 7.9% 41,382.89 37.2% 12.05 18.3% 2,600.00 2,888.9% Total Earned revenues 2,612.05 1,674.7% Total Income 43,994.94 39.5% Gross Profit 43,994.94 39.5% Expense Depreciation Exp -12,647.32 -100.0% Donations -25,500.00 -100.0% Business expenses Administration Exp Bank Service Charge -418.58 -362.9% Building Repair & Maint -506.02 -26.5% Dues 249.00 1,245.0% Insurance 175.62 2.9% MRA -Dues -690.00 -100.0% Office Supplies Postage/PO Box Exp 111.00 113.3% Office Supplies - Other -669.07 -74.6% Total Office Supplies -558.07 -56.1% PSAR-Public Education 452.22 163.0% Store Exp -5,602.56 -84.6% Total Administration Exp -6,898.39 -41.1% Operation Exp CSRB 0.00 0.0% Equipment -5,876.39 -26.8% Mission Exp -1,181.92 -87.4% MRA Exp MRA -Honor Guard -398.68 -30.0% MRA -Travel 2.75 0.1% Total MRA Exp -395.93 Training Exp New Member Training -129.46 -91.1% Training -External 10,434.63 299.2% Training -Internal 980.02 146.0% Accredidation Exp -4,452.15 -100.0% -10.1% Total Training Exp 6,833.04 78.1% Logistic Exp Communication Exp 68,201.18 9,217.4% Page 3 November 6, 2018 - Page 204 0 2:05 PM 06/17/18 Accrual Basis Vail Mountain Rescue Group Profit & Loss Prev Year Comparison January through December 2017 Vehicle Exp Vehicles -Truck & Trailer Exp Vehicles -Title & Registration Vehicles -Snowmobile Exp Vehicles -Fuel Exp Vehicles -ATV Exp Total Vehicle Exp $ Change % Change 704.01 50.30 24,139.09 68.64 -18,475.46 35.2% 37.1% 1,603.3% 11.7% -89.9% 6,486.58 26.2% Total Logistic Exp 74,687.76 292.5% Total Operation Exp 74,066.56 120.4% Total Business expenses Grant & contract expense Fund Raising Exp Total Grant & contract expense Total Expense Net Ordinary Income Other Income/Expense Other Income Sale of Equipment Total Other Income 67,168.17 85.8% -489.35 -100.0% -489.35 -100.0% 28,531.50 24.4% 15,463.44 286.5% -3,250.00 -52.0% -3,250.00 -52.0% Net Other Income -3,250.00 -52.0% Net Income 12,213.44 1,432.5% Page 4 November 6, 2018 - Page 205 0 8/24/2018 Friends of Mountain Rescue (FMR) in support of Vail Mountain Rescue Group (VMRG) Lukes Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Friends of Mountain Rescue (FMR) in support of Vail Mountain Rescue Group (VMRG) First Name of Contact Person : Edward Last Name of Contact Person : Lukes E-mail Address : ed@vailmountainrescue.org Mailing Address : PO Box 1094 City : Edwards State : US -00 November 6, 2018 - Pa0 206 c 8/24/2018 Zip : 81632 Telephone Number : 9704709075 Members and Titles of your Governing Board : Vail Mountain Rescue Group Team Members: Tom Howard President of Board Dan Smith Vice President, Secretary of Board, Sean McGinley Treasurer Rev. Scott K. Beebe Membership Director for VMRG Independent Directors: Dr Reg Franciose MD Surgeon at Vail Valley Medical Center. Jim Frein Investment Management Director Edward Lukes Fund Raising Director Organization Mission Statement : Friends of Mountain Rescue was established to raise and manage money to ensure that VMRG has the resources to maintain a highly trained and equipped search and rescue function. Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public education on backcountry safety. The group is responsible for all search and rescue operations in the unincorporated areas of Eagle County Organization fiscal year-end: : 2018-06-12 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $23,500 Who currently funds your organization? : Funding comes from donations and in-kind assistance. Donations come from many organizations including businesses and governments in addition to many individuals and foundations. A detailed list is available if requested. Significant In -Kind donations come from Eagle County Sheriff Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS). There is no charge to those who are rescued. All costs are covered by the fundraising efforts of FMR and VMRG. It is universally believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is consistent with the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member. Many persons rescued do make donations to support VMRG moving forward. Insignificant funding comes from State fishing and hunting licenses or CORSAR card purchases. Those revenues are allocated to county sheriffs for extraordinary search and rescue costs, not for regular operating expenses. How will the contribution be used? : Funding will be used to fund two courses in 2019. If awarded funding for training, VMRG will be able to make plans and commit to training companies for 2019. This request is for two training events: - Technical Ropework costing $16,000 - Waterfall Ice Climbing and Rescue costing $7,500 Technical Ropework training will apply to 18 VMRG team members. This training involves the following: Rigging for Rescue teaches a technical ropework seminar that is known for its focus on apply-ing the critical thinking and systems analysis skills required to competently incorporate rope -work and rigging into effective rescue systems. Emphasis is on encouraging participants to become knowledgeable in the concepts and principles of rigging techniques rather than learn-ing merely by rote. Strong emphasis is placed on team leader development through exercis-es/scenarios designed to broaden scene size -up and team briefing skills relative to rope rescue as well as practical hands-on field sessions. Waterfall Ice Climbing and Rescue training will be provided to 4 VMRG team members. It involves: This is specialized training focusing on techniques and subtleties of ice climbing and waterfall ice rescue practices. Content includes ice climbing technique refinement, pick -offs, companion rescue, terrain evaluation, team movement on ice and much more. Training will take place in Ouray, Colorado, which is one of the world's premier ice climbing destinations. Ouray is home to the Ouray Ice Park and is an ideal location for this workshop. November 6, 2018 - Pap 207 0 8/24/2018 How does your request support item 1C of the Contribution Policy (See above) : VMRG's search and rescue capability meets the Town of Vail's mission of providing citizens and guests with exceptional services and an abundance of recreational opportunities. VMRG has needed its skills in Ropework on many occasions near Vail. This has included assisting the Fire Department with auto/truck accident victims where vehicles have fallen over the edge of 1-70 by as much as 100 feet. VMRG has also performed rescue missions at the Vail ice climbing location. Please Upload Organization Balance Sheet : VMRG Bal Sheet Dec 31.2017.pdf Please Upload Organization Income Statement : VMRG Income Statement.Dec.31.2017.pdf Linked Form : ed@vailmountainrescue.org Submission Date : 2018-06-24 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6190905 Last change : 2018-06-24T23:33:51+0000 November 6, 2018 - Pa0 208 0 8/24/2018 RED SANDSTONE ELEMENTARY Kyle Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : RED SANDSTONE ELEMENTARY First Name of Contact Person : Angie Last Name of Contact Person : Kyle E-mail Address : angela.kyle@eagleschools.net Mailing Address : 551 NORTH FRONTAGE RD City : VAIL State : US -CO Zip : 81657 November 6, 2018 - Pa66 209 0 8/24/2018 Telephone Number : 9703282910 Members and Titles of your Governing Board : Marcie Laidman, RSES Principal Dr. Carlos Ramirez, Superintendent Organization Mission Statement : Red Sandstone Elementary School is a collaborative learning community inspiring excellence for all. The Red Sandstone PTO works to support the mission and community of Red Sandstone Elementary School. We are committed to all students: Respecting themselves, their community, and their world. Succeeding in academic achievement and citizenship. Excelling to new levels each day. Solving problems for themselves, their community, and their world. The Red Sandstone Elementary School PTO provides assistance to teachers in classroom settings, raises funds for supplemental educational materials and experiences, supports school and family social interaction, and provides a non -biased forum for sharing information on issues that impact our children. Organization fiscal year-end: : 2019-06-30 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $20,000 Who currently funds your organization? : Eagle County Schools General Fund & RSES PTO Organization How will the contribution be used? : Red Sandstone Elementary School (RSES) is requesting $20,000 from the Town of Vail to purchase additional kits, annual programing fees, and technology for our STEM Lab supported by the Project Lead the Way PLTW) at the school. A detailed budget is provided. PROJECT LEAD THE WAY: "Our programs inspire students to question what's possible and prepare them for long-term success. PLTW students engage in hands-on activities, projects, and problems that are reflective of real-world challenges. This compelling, real-world approach empowers students to learn essential, in -demand skills validated by the world's leading companies, while also providing an invaluable connection between what students are learning in the classroom today and how it applies to the paths they'll take in the future." Source: https://www.pltw.org/our-programs PLTW "Launch" Program (K-5): "Your K-5 students already have the qualities of great designers and innovators. What PLTW Launch does is tap into their exploratory nature, engage them in learning that feels like play, and encourage them to keep discovering — now and for years to come. PLTW Launch's 24 interdisciplinary modules bring learning to life. The program empowers students to adopt a design -thinking mindset through compelling activities, projects, and problems that build upon each other and relate to the world around them. And as students engage in hands-on activities in computer science, engineering, and biomedical science, they become creative, collaborative problem solvers ready to take on any challenge. Each PLTW Launch module engages students in cross -disciplinary activities that spark a lifelong love of learning and build knowledge and skills in areas including computer science, engineering, and biomedical science. In addition, each module empowers students to develop essential skills such as problem solving, critical and creative thinking, communication, collaboration, and perseverance." Source: https://www.pltw.org/our-programs/pltw-launch The STEM Lab impacts 200 children ages 5 to 11 by integrating technology and engineering into their everyday learning process and creating a media rich school (in line with the ECSD strategic plan). The vision of the Eagle County School District is to create "Global Ready Graduates". Supporting our STEM Lab with the necessities of programs and equipment at Red Sandstone Elementary school aligns with this vision and will address the goals laid out in the technology pathway of the ECSD Strategic plan. In addition, this project aligns with set of global ready skills (inspired by the work of Tony Wagner) our school district has introduced to accomplish the vision. Last year the TOV graciously provided Red Sandstone elementary school with a grant to purchase different types of equipment and materials for our STEM lab. The grant enabled Red November 6, 2018 - Pa§6 210 0 8/24/2018 Sandstone to start down the path of adopting Project Lead the Way. Using the funding from the grant, we were able to purchase two of the four modules for each grade level. Red Sandstone's PTO supported this project as well by purchasing 20 full size (pads to use with the kits that require a technology component. 1. 5th graders who designed robot cars and raced them using ipads. 2. After reading How to Catch an Elf, our second graders, created a trap to catch the troublesome elf that has been hanging out in our classrooms. They first made a design and listed materials they would need to build the trap. Using the design as a guide they built their traps. 3. Second graders became scientists and conducted an experiment to see if a pumpkin would sink or float. After exploring with a variety of objects, we concluded that those that contained air or were less dense than water would float. 4. Third graders worked collaboratively to create an interwoven suspension bridge out of 18 wooden sticks. This project also offers a unique opportunity for partnership. Through a recent school fundraiser our PTO raised funds to assist in the purchase of 20 iPads needed to support STEM Lab. Both the Walking Mountains Science Center `Girls in Science Program' and Vail Rec Schools out and Camp Vail have been able to utilize this space. Should our request be approved by the Town of Vail we would be able to complete purchasing the kits for the Project Lead the Way Program (PLTW), Teacher training for PLTW and purchase additional technology for the space, once the funding is in place. This project is proving to be an opportunity to distinguish and differentiate RSES and Vail from other elementary schools and is helping to promote a vibrant local community. How does your request support item 1C of the Contribution Policy (See above) : A high achieving school is always an attractive selling point for a community. Red Sandstone Elementary is proud to report our academic achievement, especially in the areas of math and science, are outpacing the district and state averages. Red Sandstone's science 2017 PARCC (a nationally normed test) scores soared to a 62% for students meeting or exceeding the benchmark. The average science score for meeting or exceeding at the state level was 35% and the average for Eagle County was 37%. In math there is a similar trend; Red Sandstone averaged 50% in the meet or exceed category whereas the state averaged a 36% and Eagle County schools averaged 27%. These scores in the area of math and science directly relate to the work we have been achieving in the STEM lab. With the Town of Vail's continued support of our STEM lab, Red Sandstone is more likely to attract and retain new families who are moving into the new Solar Vail and Chamonix housing developments, as well as families from down valley. This request supports the town mission as Red Sandstone Elementary is Vail's community school and it is the glue that holds many families in Vail. Supporting Red Sandstone Elementary is supporting the Vail community. Red Sandstone is a community treasure and we appreciate your consideration for funding. Red Sandstone Elementary School offers a major benefit and is critical to the future health of our community. A vibrant, well achieving school is the lifeblood of a thriving community and will insure that families will continue to prosper in Vail. Strengthening and enriching Red Sandstone Elementary School will provide the citizens of Vail with an exceptional service in the form of a top community school. This request is also in line with the community goals outlined in the 2015-2017 Vail Town Council Action Plan, specifically, the community goal to support "educational enrichments with Red Sandstone Elementary School". Please Upload Organization Balance Sheet : Eagle County Schools 2017 CAFR- FINAL.pdf Please Upload Organization Income Statement : Eagle County Schools 2017 CAFR- FINAL.pdf Linked Form : angela.kyle@eagleschools.net Submission Date : 2018-06-11 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6189186 Last change : 2018-06-14T18:14:13+0000 November 6, 2018 - Pa§6 211 0 46. Eagle County School District RESOJ COMPREHENSIVE ANNUAL FINANCIAL REPORT • VII "IF -17 1' For the Fiscal Year ENDED JUNE 30, 2017 948 Chambers Avenue, POB 740 Eagle, CO 81631 [ (970) 328-6327 www,eagleschoals.net face book.camleagle.schoals 0 @'eagleCOschoals `r O EAGLE COUNTY SCHOOLS November 6, 2018 - Page 212 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOL DISTRICT RE50J COMPREHENSIVE ANNUAL FINANCIAL REPORT For the Fiscal Year Ended June 30, 2017 County of Eagle State of Colorado Jason Glass, Ed. D. Superintendent Prepared by: Business Services Sandra Mutchler, CPA Chief Operating Officer November 6, 2018 - Page 213 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS COMPREHENSIVE ANNUAL FINANCIAL REPORT For the fiscal year ended June 30, 2017 TABLE OF CONTENTS INTRODUCTORY SECTION Letter of Transmittal 1 Principal Officials 9 Organization Chart 10 GFOA Certificate of Excellence in Financial Reporting 11 ASBO Certificate of Excellence in Financial Reporting 12 FINANCIAL SECTION Independent Auditors' Report 14 Management's Discussion and Analysis 16 Basic Financial Statements Statement of Net Position 35 Statement of Activities 36 Balance Sheet — Governmental Funds 38 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position39 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 40 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 41 Statement of Net Position — Proprietary Fund 42 Statement of Revenues, Expenses and Changes in Net Position — Proprietary Fund 43 Statement of Cash Flows — Proprietary Fund 44 Statement of Fiduciary Assets and Liabilities — Agency Fund 45 Notes to Financial Statements 46 Required Supplementary Information Schedule of Proportionate Share of the Net Pension Liability and Contributions 70 Budgetary Comparison Schedule — General Fund 71 Notes to Required Supplementary Information 72 November 6, 2018 - Page 214 0 EAGLE COUNTY SCHOOLS Combining and Individual Fund Financial Statements and Schedules Combining Balance Sheet — Nonmajor Governmental Funds 75 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Governmental Funds 76 Budgetary Comparison Schedule — Nutrition Services Fund 77 Budgetary Comparison Schedule — Government Designated -Purpose Grants Fund 78 Budgetary Comparison Schedule — Transportation Fund 79 Budgetary Comparison Schedule — Bond Redemption Fund 80 Budgetary Comparison Schedule — Building Fund 81 Budgetary Comparison Schedule — Capital Reserve Fund 82 Budgetary Comparison Schedule — District Housing Fund 83 Statement of Changes in Assets and Liabilities — Agency Fund 84 STATISTICAL SECTION Financial Trends Net Position by Component 88 Changes in Net Position 90 Fund Balances, Governmental Funds 94 Changes in Fund Balances, Governmental Funds 96 Revenue Capacity Assessed Value and Actual Value of Taxable Property 98 Direct and Overlapping Property Tax Rates 100 Principal Property Tax Payers 102 Property Tax Levies and Collections 103 Debt Capacity Legal Debt Margin Information 104 Ratio of Outstanding Debt by Type 106 Ratio of General Bonded Debt Outstanding 107 Direct and Overlapping Governmental Activities Debt 108 Demographic and Economic Information Demographic and Economic Statistics 109 Principal Employers 110 Operating Information Operating Statistics 111 District Employees — Full Time Equivalents 112 Student Enrollment — Full Time Equivalents 113 Schedule of Insurance 114 Facility Statistics 115 November 6, 2018 - Page 215 0 EAGLE COUNTY SCHOOLS COMPLIANCE SECTION Single Audit Independent Auditors' Report on Internal Control over Financial Reporting and On Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 119 Independent Auditors' Report on Compliance for Each Major Federal Program, Internal Control Over Compliance, and the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance 121 Schedule of Findings and Questioned Costs 123 Schedule of Expenditures of Federal Awards 124 Notes to Schedule of Expenditures of Federal Awards 125 State Compliance Auditors Integrity Report 127 November 6, 2018 - Page 216 0 November 6, 2018 - Page 217 0 EAGLE COUNTY SCHOOLS Sandra Mutchler, C.P.A. Chief Operating Officer sandra.mutchler@eagleschools.net February 9, 2018 Members of the Eagle County Schools Community Members of the Board of Education Dr. Jason Glass, Superintendent of Schools Eagle County School District RE50J Eagle Colorado It is our pleasure to submit the Comprehensive Annual Financial Report of the Eagle County Schools for the fiscal year ended June 30, 2017. State law requires that all local governments publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with generally accepted accounting principles and audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. This report is being formally submitted to the board of education in fulfillment of those requirements. Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal controls that it has established for this purpose. Because the cost of internal controls should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute assurance that the financial statements are free of any material misstatements. The 2017 Comprehensive Annual Financial Report (CAFR) presentation is in compliance with the governmental financial reporting model established by the Governmental Accounting Standards Board (GASB) Statement No. 34 titled Basic Financia/ Statements — and Management's Discussion and Analysis — for State and Local Governments. Accounting and financial reporting for state and local governments previously focused on funds to demonstrate fiscal accountability. The GASB Statement No. 34 reporting model parallels private sector reporting by consolidating fund -based presentations into government -wide financial statements designed to ensure and demonstrate fiscal and operational accountability. Swanhorst & Company LLC, Certified Public Accountants, have issued an unmodified ("clean') opinion on the Eagle County Schools' financial statements for the year ended June 30, 2017. The independent auditors' report is located at the front of the financial section of this report. Management's discussion and analysis (MD&A) immediately follows the independent auditors' report and provides a narrative introduction, overview, and analysis of the basic financial statements. MD&A complements this letter of transmittal and should be read in conjunction with it. Introductory Letter of Transmittal 1 November 6, 2018 - Page 218 0 Introductory Letter of Transmittal 2 EAGLE COUNTY SCHOOLS Profile of the District Eagle County Schools ("the district") is a public school district, organized and existing under the School District Organization Act of 1965, Article 30, Title 22, and Colorado Revised Statutes. The district was formed in 1958 when 16 independent districts were consolidated into a countywide district encompassing the 1,694 square miles of Eagle County, Colorado. The district is located in western Colorado and in the central Rocky Mountains. Eagle County Schools is empowered to levy a property tax of both real and personal properties located within its boundaries. A seven member board of education elected by the citizens of Eagle County governs the district. Policy- making and legislative authority are vested in the Board of Education. The Board is responsible, among other things, for adopting policies, appointing committees, adopting the budget, and hiring the Superintendent. The Superintendent is responsible for carrying on the policies and regulations of the Board, for overseeing the day-to-day operations of the district and for hiring principals and administrators. The Board is elected on a non-partisan basis at large. Board members serve four year staggered terms, with four or three board members elected every two years. Board members are term -limited at two terms. Serving Pre -K through 12th grade students from Vail to Dotsero, including Bond and McCoy, Eagle County Schools is an innovative district comprised of 1,000 professionals engaging 6,901 students. Our student population is diverse in both demographics and economic background. With 28% of students being English Language Learners compared with the state average of 14.2% we are also uniquely positioned to evolve into a dual language district with bilingual graduates supporting our vision of international competitiveness. While geographically positioned near affluent communities like Vail and Beaver Creek, 41% of our students qualify for free and reduced lunch. Our schools and students are supported by active PTA's, local non-profit foundations, youth services -focused organizations, and a variety of private -public partnerships and individual philanthropists. Our vision is to prepare all of our students to be internationally competitive graduates, who will be successful in their careers or college experience and contribute to their communities in positive and effective ways. The district benchmarks international top performing schools to model practices that lead to success for all students. We believe that the only way to improve learning outcomes for students is through better instruction. Consequently, we focus our efforts on an instructional core of educators, learners, and standards. All actions, initiatives, and efforts are viewed through this lens with the expectation that they must shape on of these tenets to be effective. The district provides a full and challenging range of educational programs and services authorized by Colorado State Statute including basic kindergarten through grade twelve education in elementary, middle and high schools, special education for exceptional students, gifted and talented, career and technical education, English Language Learner programs, Dual -Language, International Baccalaureate, Expeditionary Learning and numerous other educational and support programs. In addition, the district offers preschool programs through its Early Childhood Education program. One charter school, Eagle County Charter Academy, is included as a discretely presented component unit of Eagle County Schools for the 2016-17 CAFR. November 6, 2018 - Page 219 0 EAGLE COUNTY SCHOOLS Budget Process The Board of Education is required by state law to adopt an initial budget no later than June 30 of the preceding the next fiscal year. The annual budget serves as the foundation of the district's financial planning and control. The budget is prepared by the fund, program/department and object. State law allows the Board of Education to adjust the initial budget based upon updated revenues and expenditures through January 31 of the current fiscal year. Changes to the budget following adoption by the Board of Education are authorized under Policy DBJ, which allows the transfer of funds between accounts with the approval of the Superintendent or designee. Economic Conditions and Outlook Economic Outlook for 2017-18 On December 7, 2017 the economic outlook for calendar year 2018 was presented at the 53rd Annual Colorado Business Economic Outlook by the Business Research Division of the Colorado Leeds School of Business. Following three consecutive years of employment growth in excess of 3%, the pace of growth slowed to 2.3% in 2016. The State continued the job -building momentum in 2017, adding an estimated 56,300 jobs, or 2.2%. In 2018, Colorado's pace of employment growth is projected to slow further, to 1.8%, as Colorado increases employment by 47,100. The Denver -Boulder -Greeley Consumer Price Index (CPI) is the measure of inflation that is generally used for the State of Colorado. The 2017 rate increase, used as a function of funding increases for the 2017-18 was 2.8% and is currently being projected for 2018-19 at 3.0%. School districts face a significant challenge as an improvement in fiscal resources for K-12 education typically lags in an economic recovery. Although State revenues are growing, specific elements of Colorado law restrict the amount of revenue the State can retain and thus will limit the resources available to K-12 education as well as other state departments and services. A unique provision of the Colorado Constitution, referred to as the Taxpayer Bill of Rights (TABOR), specifies a limit on the amount of revenue that can be collected and retained by Colorado governments. The cap on revenue collections is allowed to grow each year by no more than the sum of the rates of Colorado's population growth and inflation. Other state-wide news includes the recently announced Colorado PERA proposed comprehensive package of reforms designed to reduce the overall risk profile of the plan and improve PERA's funded status. In September, the Colorado PERA Board of Trustees approved the recommended changes designed to shorten the length of time it will take the plan to reach full funding. Changes include, benefit reductions for current and future members and retirees, as well as contribution increases for members and employers. The Colorado Legislature must pass the proposed changes. By State law, the Colorado General Assembly sets contribution rates and benefit levels and the PERA Board of Trustees has oversight of investments and benefit administration. For more information visit. www.copera.org. The following observations are from page 125 of the 2018 Colorado Business Economic Outlook and can be found at: http://www.colorado.edu/business Introductory Letter of Transmittal 3 November 6, 2018 - Page 220 0 Introductory Letter of Transmittal 4 EAGLE COUNTY SCHOOLS National and International • U.S. output will continue to benefit from increased investment, complementing strong personal consumption. • U.S. exports will gain from a stronger global economy and a more competitive value of the dollar. • U.S. GDP growth will likely remain in the 2%-3% range in 2018. • Inflation will inch closer to the Fed target rate, and the Fed will address policy with at least two rate • increases in 2018. Colorado • Despite slower growth, Colorado will still be in the top 10 states in 2018. • Employment growth is projected in each of the 11 industries in both 2017 and 2018. • Commodity prices will help stabilize the commodity -sensitive industries. • Population growth will slow modestly from 2017 to 2018; the state will still add an estimated 90,600 • people, two-thirds of which will come from netmigration according to the State Demography Office. • Colorado's aging population and low unemployment rate will constrain job growth in 2018. Colorado will remain a naturally competitive market in 2018, creating, retaining, and recruiting a highly talented • workforce with assets ranging from a desirable quality of life to a diverse and robust economy. http://www.eaglecounty.us/Finance/Documents/2016_CAFR/ Local The economy in Eagle County continues to be dominated by the ski industry, real estate, and other tourism -related businesses. Vail and Beaver Creek ski areas, operated by Vail Resorts, are two of the most popular winter destination ski resorts in the U.S. The 2015-16 ski season saw a 13.9% increase in Vail and Beaver Creek skier days. Skier days in 2016 were higher in December and January over the prior year due to great snow conditions and summer visits began to approach pre -recession numbers. County sales tax receipts correspondingly increased by more than 4.2% in 2016. The County is home to premier golf courses designed by Arnold Palmer, Greg Norman, Robert Trent Jones, Jr. and Tom Fazio, among others. Golf rounds played on the County's 14 golf courses decreased 1.8%. This was partially due to the Vail Golf Course being under construction throughout the summer. Unemployment rates have decreased significantly and are continuing to improve. After reaching a peak average of 9.6% in 2010, annual average rates declined to 3.1% in 2015 and 2.8% in 2016. The Eagle County Regional Airport reported a total of 164,671 enplanements in 2016, a 3.8% increase from 2015. This increase was primarily attributable to an increase in tourist activities, particularly skier traffic. Airlines providing air service are: American, Delta, United, and Air Canada. The airlines provide seasonal non-stop flights from the following major U.S. cities: Atlanta, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, Newark, New York, and Toronto. November 6, 2018 - Page 221 0 EAGLE COUNTY SCHOOLS In addition to world-class skiing and snowboarding at Vail and Beaver Creek, tourists' visiting the County's scenic, historical and summer recreational areas make a significant contribution to the County's economy. Summer recreational activities in the County include rafting, kayaking, paddle boarding, horseback riding, camping, ghost town exploration, backpacking, mountain climbing, mountain biking, and tennis. In addition, fishing and big game hunting for deer and elk are also large contributors to our economy. The Flat Tops area outside of Dotsero is home to North America's largest elk herd. Along with Vail Resorts, some of the larger organizations that employ Eagle County residents include the Vail Valley Medical Center, Eagle County School District, Vail Cascade Resort, Eagle County Government, Ritz Carlton — Bachelor Gulch, East West Resorts, and Park Hyatt Beaver Creek Resort & Spa. 2016 Eagle County real estate ended the year with $1,957,961,603 in total dollar volume representing 2,048 transactions. Average sales price county wide was $970,184, the median sales price, county wide was $516,500. Average and median sales prices for single family homes and multi -family homes both dropped slightly by 1% between 2015 and 2016. Workforce and affordable housing continues to be a consideration for new and existing businesses wishing to expand in Eagle County. In 2016, there were 15 re -sales in the county's deed -restricted inventory. This represents $5,091,341 in sales with an average sales price of $339,423. Led by the Eagle County Housing and Development Authority (ECHDA), several additional County - sponsored affordable housing initiatives continually strive to address the critical need for affordable housing. These programs incorporate several local, state and federal funding sources to provide programs including HUD -subsidized Section 8 housing (Eagle Riverview Affordable Housing Corporation), down payment assistance (DPA) program, affordable senior housing (Golden Eagle Elderly Housing Corporation and Seniors on Broadway) and Castle Peak Senior Life and Rehabilitation. Castle Peak Senior Life and Rehabilitation was developed jointly by Eagle County Housing and Development Authority and Augustana Care LLC, the owner and operator of the facility. Castle Peak opened in October 2016 bringing 64 units of skilled nursing and assisted living to Eagle County. Castle Peaks first residence moved in within days of the facilities grand opening. In 2016, Eagle County approved 24 DPA loans for $213,800, with an average loan amount of $8,900. In 1996, Eagle County voters approved an additional 1/2 percent sales tax for the creation of Eagle County Regional Transportation Authority (ECO Transit/Trails) to provide a transportation system throughout Eagle County. The system consists primarily of bus transport; however, its mission also includes providing trails and other enhancements to transportation in Eagle County. Since its inception, ECO Transit increased its bus ridership from 400,000 to 945,199 riders in 2009. However, as a result of a down economy, ridership dropped to a low of 726,390 passenger trips in 2011. ECO Transit transported just under 1,000,000 passengers in 2017. ECO Transit's safety record remains impeccable, while logging millions of miles per year, often on icy mountain roads. Introductory Letter of Transmittal 5 November 6, 2018 - Page 222 0 Introductory Letter of Transmittal 6 EAGLE COUNTY SCHOOLS Long-term Financial Planning Each year the State budget is crafted by the governor and legislature to determine how much of the total budget will be allocated to K-12 education. The State economic picture is important to the district because a major source of funding for the district's General Operating Fund is received through the State's School Finance Act established by the State legislature. During the Great Recession, State revenue shortfalls forced cuts to K-12 education even though expectations for constitutionally mandated funding increases existed under Amendment 23. After the State sets the total funding for K-12 public education, each local district determines how to fund its specific system and allocate resources to every school within its district. For the 2017-18 fiscal year, the legislature increased base per pupil funding by 2.8 percent for K-12 public education as well as provided additional dollars for statewide student growth and a minimal reduction to the Budget Stabilization Factor. Including student decline, this equates to a $164,405 year -over -year decrease to Eagle County Schools from the 2016-17 School Finance Act funding. The "Budget Stabilization Factor" reduction to statewide total program funding as calculated in the School Finance Act is now $828M, or 11.1 percent. For Eagle County Schools, the budget stabilization factor is $6.8M for the 2017-18 fiscal year and $56.5M cumulative since 2010-11. While many expect this funding reduction should reflect a "new normal" for K-12 public education, many community leaders and advocacy groups are pushing to restore funding to prerecession levels and provide resources necessary to address student achievement. Policy DB requires Eagle County Schools to maintain a fiscal year-end fund balance as an operating reserve in the General Fund as a beneficial and sound financial management practice. The Board of Education assigns to the Superintendent or designee the responsibility of accumulating and maintaining a fund balance in the General amounting to 10% of the district's current fiscal year adopted budget or $10,000,000, whichever is greater at fiscal year-end, as an operating reserve. This amount will include the emergency reserve required by Article X, Section 20 of the Colorado Constitution (Taxpayer's Bill of Rights). The 10% year-end operating reserve will be used only for an unexpected loss of revenue or an extraordinary expenditure. Expenditures from the operating reserve shall be reported to the board. The policy restricts the district from using one-time money for ongoing expenditures. This ensures programs are sustained with ongoing revenue. In addition, current policy specifies the amount to be held as a contingency reserve. Following the requirements of this policy means the district will have to make annual budget adjustments so that new expenditures do not exceed new revenues and a moderate level of reserves is maintained. Because the district has in the past funded necessary programs with fixed revenue provided by override funds, the cost of these programs will eventually exceed the fixed revenue stream. Using the policy now means the district can make smaller adjustments over time rather than making dramatic cuts when the cost of programs has outgrown revenue sources. At June 30, 2017, the district is in compliance with these fund balance requirements. Historical information on district enrollment can be found in Table 17 of the Statistical Section of this document. Information on all district facilities and property can be found in Table 19 of the Statistical Section of this document. November 6, 2018 - Page 223 0 EAGLE COUNTY SCHOOLS Major Initiatives Eagle County Schools is a remarkable school district with a history of innovation, courage, and success. We have been a leader in efforts to revolutionize educator support systems, teacher leadership opportunities, individual accountability, and compensation packages. We have amazing and award- winning schools which have been recognized by the State of Colorado, the U.S. Department of Education, the Bill and Melinda Gates Foundation, and U.S. News & World Report. Unparalleled Altitude, a working plan, was authored by Dr. Jason Glass, Superintendent in October of 2013. This was the beginning of the district focusing on clarity, coherence and compassion followed by the Board of Education adopting an updated vision, mission, values, strategies and tactics September 2014. We believe in the power of this community and in the talent and passion of the individuals who are part of Eagle County Schools. Mission: We teach the children of Eagle County to have creative and active minds, compassion for others, enthusiasm for lifelong learning, and the courage to act on their dreams. Vision: Prepare all of our students to be global -ready graduates, who will be successful in their careers or college experience and contribute to their communities in positive and effective ways. Values: Aligned with our new strategic direction, our values describe what we want to communicate about ourselves. We strive to bring these values to life in all that we do. Engaged Learners Inspired Professionals A Sense of Adventure A Caring Community A Commitment to Equity Although the current state funding plan for K-12 education creates a challenging environment within which operations must continue the district is committed to the course our learning community is taking in 2016- 17 as we work toward the mission, vision and tactics at both the district and school levels. These strategies and values reflect the districts determination to stop nothing short of "world-class" quality. Bond and Mill Levy Program In November 2016, voters approved a ballot measure authorizing the district to issue $144 million in general obligation debt to fund the capital projects identified in the Facilities Master Plan. The bond enables significant facility upgrades to ensure our community schools meet the needs of our growing student population. The district votes also approved an $8 million mill levy override. The override will adjust annually along with the Denver -Boulder CPI (Consumer Price Index). The override is being used to attract and retain quality staff, restore staffing and programs, support instructional technology, expand early childhood education, provide instructional books/materials as well as, upgrade maintenance and transportation equipment and operations. To provide a high level of accountability and transparency in the implementation of the Mill Levy Program, the board of education has appointed a 3A Citizens' Committee that will offer independent review of the projects. The Committee is comprised of voluntary representatives of the Eagle County School District community. Introductory Letter of Transmittal 7 November 6, 2018 - Page 224 0 Introductory Letter of Transmittal 8 EAGLE COUNTY SCHOOLS Awards Eagle Valley High School ranks in the top 10% of the nation for career and college readiness, according to US News and World Reports. The district has had three Principals of the Year in Colorado, one Superintendent of the Year, and one English Language Learner Director of the Year. Our schools have been recognized as National Blue Ribbon Schools, John Irwin Schools of Excellence and with the Governor's Distinguished Improvement Award from the Colorado Department of Education. The Association of School Business Officials International (ASBO) awarded a Certificate of Excellence in Financial Reporting and the Government Finance Officers Association (GFOA) of the United States and Canada awarded a Certificate of Achievement for Excellence in Financial Reporting to the district for its comprehensive annual financial report for the fiscal year ended June 30, 2016. In order to be awarded a Certificate of Excellence and the Certificate of Achievement, the district must publish an easily readable and efficiently organized Comprehensive Annual Financial Report. This report satisfied both generally accepted accounting principles and applicable legal requirements. The Certificate of Excellence and the Certificate of Achievement are valid for a period of one year. We believe that our current Comprehensive Annual Financial Report continues to meet the program requirements for both Certificate of Excellence and Certificate Achievement of programs. This document will be submitted to GFOA and ASBO respectively to determine eligibility for another certificate. Acknowledgments The preparation of this report was made possible by the dedicated service of the entire staff of the Business Services Division. I would like to express my sincere appreciation to all members of the department for their contributions to this report. We also thank the district's independent auditors, Swanhorst & Company LLC, for the professional manner in which they accomplished the audit and for their work to publish this Comprehensive Annual Financial Report. I would also like to thank Dr. Jason Glass, Superintendent of Schools and the Board of Education for their interest in and support of the finance and accounting operations of Eagle County Schools. Respectfully Submitted, Sandy Mutchler, CPA Chief Operating Officer Chelsey Gerard Director of Finance 6wd eagleschools.net • 948 Chambers Ave • PO Box 740 • Eagle, CO 81631 November 6, 2018 - Page 225 0 EAGLE COUNTY SCHOOLS Board of Education Members Patrick Hirn, District F; Shelly Jarnot, Secretary/Treasurer, District G; Tessa Kirchner, Vice President, District A; Kate Cocchiarella, President, District B; Carolyn Knox Keep, District C; Felicia Battle, District D; Kevin Kottenstette, District E Superintendent's Leadership Team Dr. Jason Glass Superintendent Philip Qualman Asst. Superintendent of Student Services Heather Eberts Asst. Superintendent of Learning Services Traci Wodlinger Chief Strategy Officer Sandra Mutchler Chief Operating Officer Tammy Schiff Chief Communications Officer Todd Shahan Chief Technology Officer Chris Madison Director of Exceptional Student Services 9 November 6, 2018 - Page 226 0 Introductory Organization Chart 10 EAGLE COUNTY SCHOOLS Eagle Count Schools Oranization Chart 2016-17 L:.0 I:r CcmiNTif5K Board al' Eduumon SUPPORT SERVICES Superinteladerr run [,ax' LEARNING SERVICES Aso Supt Seudane Support Services +�Ii7�a mar • {hoer Dperatun nHJmer %arty MJfil'cr Ch•t €ornrnunicatInns ctncer lainv�n" Dlren.r ar Mornan Re3auree5 7aaic ,l' •ar Emmeline Dkeaor of Elcepoanai Seraderlt Sew*. Lrns rhydls4l' Director of Wdades Aarol S iierres Chid Slratariafikar Trac Wro rose•• Chid' Tecnnclogy Ot1ikY 1ocz SraF.a7 • Diners. Dr Eurrxulum !colo Eons Sr Dkernx or Ronnie Llelscy •cGs-d drecrord NUV Irinrl D[YGIOprrlerle 'lav EGe Eaecurre Asarunti Board Sacreury Misr,. Ls -arc • r Dene. Leaderrols Team Memxr Director ar Early Chi Idlmod Education alrl e}' So, [• die tnr or Educator Quarry Aire HecV.Tan drecror er 3nansiportaioenn Melanie McMmhe Director or Spas! Educeoon lurk Dormers Dlrecmr or Gifted Edu:aucn :e -r. -or Ma Dirt. :4 et MUI1lI Ingual. Eduratior RaKa M.lrc ler IN SUPPORT OF OUR SCHOOLS ELEMENTARY SCHOOLS Au an Amy Gere 243 sent., Bruch Erol Brucke Co e 431 studerrs MIDDLE HI SCHOOLS 00 Gypsum kl rc Earshrg 3SD cldela Barry Croak BaIIla Mw.in Llln Ezra Far.;: BiG.: dem Horrwoke Hoek maty eon% 367Ip 01 E.gk Corney Charms Kim Wal. - 229 sJdena 1K 31 pr. Crook Eno Dcauh a 311 studs Eagle County Chaem K n Walde - 11 S crudes tri al Ea O:V.11 y R.lrla roar 330 srudela Ease Wary Greg Doan Bn aa,der. Red Crayon Wide HI I F2:m..dena Reel HW Err Crisco 397 •S11derds gypsum Creek C,YIC 19F sr.! 3,3 xacelc Val Ski i Srlowboara Goa Grimmer 1 CC.^.adera 13 1:l Ed rmdke Hsi AreareeaarT 395 =den= Aid SamdaLBia Martie Vtl•Ian 233"Una Tj Harnsstake Peak Hcb-J' 'f aln fi 2Elf mudGlh World Academy Wade Hill _3 strdens Soltl.nt ours resSIIE.17xtu! head:aura as a♦ !121.15 Aadrrdma m Baia lanrria Er0 Sdr 1 Eraaradlade no Ewe %Vampish Scheel V.1151d 6 4sa'A6aari Wade H 11 stuoerrsI -D November 6, 2018 - Page 227 0 EAGLE COUNTY SCHOOLS Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to Eagle County School District REMOJ C'olor'ado For its Comprehensive Annum Financial Report for the Fiscal Year Ended June 30. 2016 Executive Director/CEO Introductory GFOA Certificate of Excellence in Financial Reporting 11 November 6, 2018 - Page 228 c Introductory ASBO Certificate of Excellence in Financial Reporting 12 EAGLE COUNTY SCHOOLS ASSOCIATION OF SCHOOL BUSINESS OFFICIALS INTERNATIONAL The Certificate of Excellence in Financial Reporting is presented to Eagle County School District REOJ for its Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended June 30, 2016. The CAFR has been reviewed and met or exceeded .AS130 Internationals Certificate of Excellence standards. ■�k CERTIFICATE ■ EXCELLENCE ■ IN FINANCLAL REPORTING Anthony FL aragona: Er1D, RSBA Jahn U. Musso, Opt President Executive Director November 6, 2018 - Page 229 0 EAGLE COUNTY SCHOOLS FINANCIAL SECTION Management's Discussion and Analysis 13 November 6, 2018 - Page 230 0 Management's Discussion and Analysis 14 EAGLE COUNTY SCHOOLS 9&C Swanhorst & Company LLC rercrj F 1,IK An-num=m. Board of Education Eagle County Schools Eagle, Colorado INDEPENDENT AUDITORS' REPORT Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business -type activities, the discretely presented component unit. each major fund, and the aggregate remaining fund information ofthe Eagle County Schools as of and for the year ended June 30, 2017, and the related notes to the financial statements, which collectively comprise the basic financial statements of the Eagle County Schools, as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States o f America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment. including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the Eagle County Schools as ofiune 30, 2017, and the respective changes in financial position and cash flows, where applicable, for the year then ended in accordance with accounting principles generally accepted in the United States of America. 8400 E. Crescent Parkway - Suite 600 + Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307 November 6, 2018 - Page 231 c EAGLE COUNTY SCHOOLS Other Matters (Required Supplementary Information) Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and the required supplementary information listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Matters (Other Information) Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Eagle County Schools' basic financial statements. The introductory section, combining and individual fund financial statements and schedules, statistical section, and auditors integrity report listed in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual fund financial statements and schedules and the auditors integrity report are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling the information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 9, 2018, on our consideration o f the Eagle County Schools' internal contro l over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope o f our testing o f internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Eagle County Schools' internal control over financial reporting and compliance. February 9, 2018 Management's Discussion and Analysis U ro LL 15 November 6, 2018 - Page 232 c Management's Discussion and Analysis EAGLE COUNTY SCHOOLS Management's Discussion and Analysis As management of the Eagle County Schools (the district), we offer readers of the district's Comprehensive Annual Financial Report this narrative and analysis of the financial activities of the district for the fiscal year ended June 30, 2017. We encourage readers to consider the information presented here in conjunction with additional information that can be found in the letter of transmittal on pages 1-8 of this report. Financial Highlights At June 30, 2017: • The primary government has a government -wide deficit net position of $110,342,012. This is the amount the liabilities and deferred inflows of resources exceeded its assets and deferred outflows of resources. The net deficit position is primarily due to the district recognizing its proportionate share of a net pension liability of $255,376,474. • Total net position decreased by $32,377,161 for the fiscal year which is due pension related items, including the pension liability increasing by $122,660,683. • At the end of the current fiscal year, primary government's governmental funds reported combined ending fund balances of $163,193,309, an increase of $136,701,708 from the prior year. • At the end of the current fiscal year, unassigned fund balance for the General Fund is $10,895,790 or 15.06% of total General Fund expenditures and transfers. • The primary government's long-term debt increased by $143,047,911 to $281,775,470. Overview of the Financial Statements Management's discussion and analysis is intended to serve as an introduction to the district's basic financial statements. The district's basic financial statements are comprised of three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the basic financial statements. This report also contains other supplementary information in addition to the basic financial statements. Government -Wide Financial Statements The government -wide financial statements are designed to provide the reader of the district's Comprehensive Annual Financial Report a broad overview of the financial activities in a manner similar to a private sector business. The government -wide financial statements include the Statement of Net Position and the Statement of Activities. The Statement of Net Position presents information on all of the district's assets, deferred outflows of resources, liabilities and deferred inflows of resources. The difference between assets plus deferred outflows and liabilities plus deferred inflows, is reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the district is improving or deteriorating. LL 16 November 6, 2018 - Page 233 0 EAGLE COUNTY SCHOOLS The Statement of Activities presents information showing how the district's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and changes in long-term compensated absences). Both of the government -wide financial statements distinguish functions of the district that are principally supported by taxes and intergovernmental revenues (governmental activities) and from other functions that are intended to recover a significant portion of their costs through user fees and charges (business - type activities). Governmental activities consolidate all of the following district funds: General Fund, Governmental Designated -Purpose Grants Fund, Bond Redemption Fund, Nutrition Services Fund, Capital Reserve Fund, Building Fund and the Transportation Fund. Business -type activities include the District Housing Fund. The government -wide financial statements include not only the district itself (known as the primary government), but also information of the legally separate Eagle County Charter Academy. The Eagle County Charter Academy functions for all practical purposes as a school of the district, and therefore this organization has been included as an integral part of the district's financial statements. The government -wide financial statements can be found on pages 35-37 of this report. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The district, like other governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the funds of the district have been divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the district's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenue, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. Management's Discussion and Analysis 17 November 6, 2018 - Page 234 0 Management's Discussion and Analysis EAGLE COUNTY SCHOOLS The district maintains three individual governmental funds called major funds: the General Fund, Bond Redemption Fund and the Building Fund. They are presented separately in the fund financial statements with the remaining governmental funds combined; Nutrition Services, Designated Purpose Grants, Capital Reserve and the Transportation Fund, are labeled as non -major governmental funds. The basic governmental fund financial statements can be found on pages 38-41 of this report. Proprietary Funds The district maintains one type of proprietary fund. Enterprise funds are used to present the same functions as the business -type activities presented in the government -wide financial statements. The district uses an enterprise fund to account for its district housing operations. The basic proprietary fund financial statements can be found on pages 42-44 of this report. Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because these sources of funds are not available to support the district's direct educational programs. The accounting method used for fiduciary funds is much like that used for proprietary funds. The Fiduciary Fund used by the district accounts for student clubs and other organizations which exist with the explicit approval of, and are subject to revocation by the district's Board of Education. The basic fiduciary fund financial statements can be found on page 45 and 84 of this report. Notes to the Financial Statements The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The notes to financial statements can be found on pages 46-68 of this report. Other Information In addition to the basic financial statements, accompanying notes, this report also contains other required supplementary information concerning the district's schedule of proportionate share of pension related items, and budget process. Within a statutory timeline, the board of education adopts a resolution appropriating an annual budget for each of the individual governmental funds. A Budgetary Comparison Schedule for the General Fund has been provided to demonstrate compliance with the district's adopted budget followed by the Notes to Required Supplementary Information. Required Supplementary Information can be found on pages 70-73 of this report. The Combining and Individual Fund Statements and Schedules follow the Required Supplementary Information and include the remaining governmental funds budgetary comparison schedules. These statements and schedules can be found on pages 75-84 of this report. Government -wide Financial Analysis Net position may serve over time as a useful indicator of a government's financial position. The governmental activities liabilities and deferred inflows of resources of the district exceeded its assets and deferred outflows of resources by $111.2 million (net position deficit) at June 30, 2017. The assets of the district are composed of the current assets, other noncurrent assets, and capital assets. Current and other assets include cash, investments, receivables, prepaid expenses, deposits and 18 inventories. Current assets increased $142 million. Cash and investments equate to 98% of the current assets. These assets are available to provide resources for the near-term operations of the district. November 6, 2018 - Page 235 0 EAGLE COUNTY SCHOOLS Other noncurrent assets include restricted cash and investments. Capital assets are used in the operations of the district. These assets are land, buildings, and equipment. Capital assets are discussed in greater detail in Note 3. For refunding of debt resulting in defeasance, deferred outflows of resources are the differences where the net carrying value of the old debt is less than the reacquisition price. Current and noncurrent liabilities are determined based on anticipated liquidation either in the near-term or in the future. Current liabilities include accounts payable, accrued salaries and benefits, unearned revenues and current debt obligations. The liquidation of current liabilities is anticipated to be either from current available resources, current assets or new resources that become available during fiscal year 2018. Long-term liabilities such as long-term debt obligations and compensated absences will be liquidated from resources that will become available after fiscal year 2018. Also included in noncurrent liabilities is the district's proportionate share of the net pension liability. Due to the implementation of GASB Statement No. 68, deferred outflows of resources and deferred inflows of resources can result from the net difference between expected and actual experience, projected and actual earnings on pension plan investments, changes in the district's proportionate share of the net pension liability, changes of assumptions, as well as contributions made by the district to Colorado Public Employees' Retirement Associations' (PERA) after PERA's measurement date. As of June 30, 2017, the liabilities plus deferred inflows exceed assets plus deferred outflows of the primary government's governmental activities by $111,196,380 with an unrestricted deficit net position of $145,103,309. Prior to implementing GASB Statement No. 68, the district was able to report positive balances in all three categories of net position. In fiscal year 2017, the amount of "capital assets, net of accumulated depreciation" for the primary government's governmental activities decreased by $3,322,409 to $134,304,490 which was related to the net impact of $5,220,629 in additional assets less current years depreciation expense of $8,543,038. Colorado Revised Statute Article X, Section 20, Taxpayer Bill of Rights (TABOR) requires the district to establish reserves. The net position restricted for TABOR, as required by statute, increased $315,000 as of June 30, 2017, resulting in a total of $2,375,000. The $264,988,026 increase in liabilities plus deferred inflows is primarily attributable to the district recognizing its proportionate share of PERA's net pension liability of $255,376,474. Management's Discussion and Analysis 19 November 6, 2018 - Page 236 0 EAGLE COUNTY SCHOOLS Government -wide Activities Total assets increased by $150,097,974 and total deferred outflows of resources increased by $82,511,239. Table 1 provides a summary of the district's net position as of June 30, 2017 compared to June 30, 2016. Table 1 Comparative Summary of Net Position As of June 30, 2017 and 2016 Governmental Activities FY 2017 FY 2016 Assets: Current and other assets $ 178,099,361 Capital assets 156,544,145 Total Assets 334,643,506 Deferred Outflows Liabilities: Other liabilities Long-term liabilities Total Liabilities Deferred Inflows Net Position: Net Investment in Capital Assets Restricted Unrestricted Total Net Position Management's Discussion and Analysis ra D r LL 20 109,803,132 $ 35,617,872 148,927,660 184,545,532 27,291,893 24,578,072 17,703,670 528,788,935 271,042,842 553,367,007 288,746,512 2,276,011 1,908,480 14,276,986 19,629,943 (145,103,309) $ (111,196,380) 12,272,934 16,058,646 (107,149,147) $ (78,817,567) Business -type Activities FY 2017 FY 2016 $ 795,461 71,288 866,749 12,381 $ 775,532 84,936 860,468 7,752 Total FY 2017 FY 2016 $ 178,894,822 $ 36,393,404 156,615,433 149,012,596 335,510,255 185,406,000 109,803,132 27,291,893 24,590,453 17,711,422 528,788,935 271,042,842 12,381 7,752 553,379,388 288,754,264 2,276,011 1,908,480 71,288 84,936 14,348,274 19,629,943 783,080 767,780 (144,320,229) $ 854,368 $ 852,716 $ (110,342,012) 12,357,870 16,058,646 (106,381,367) $ (77,964,851) November 6, 2018 - Page 237 c EAGLE COUNTY SCHOOLS Governmental Activities Governmental activities decreased the net position of the district $32,378,813 during the year ended June 30, 2017. This decrease is a combination of increased revenue and expenses tied to the bond and mill levy. Property taxes increased by $13.4 million due to increased assessed value along with the voter approved $8 million mill levy. State equalization decreased by $1.3 million which was offset by local property taxes. Expenses increased in relation to pension expense. Table 2 provides a summary of the district's change in net position for 2017 compared to 2016. Table 2 Comparative Summary of Changes in Net Position For the Years Ended June 30, 2017 and 2016 Revenues: Program revenues Charges for services Operating grants and contributions Capital grants and contributions General revenues Property taxes Specific ownership taxes State revenue Not restricted grants Investment earnings Other Total revenues Expenses: Direct Instruction Supporting Services Interest Employee housing Total expenses Changes in net position Net position - July 1 Net position - June 30 Governmental Activities FY 2017 FY 2016 $ 3,840,408 7,945,748 61,073 68,961,670 3,136, 892 17,268,541 536,267 711,466 1,003,563 $ 3,537,130 8,580,035 122,277 55,590,666 2,736,271 15,850,394 504,550 52,248 1,227,620 103,465,628 88,201,191 80,062,490 51,406,006 48,123,875 35,404,876 7,658,076 5,271,362 135,844,441 92,082,244 (32,378,813) (3,881,053) (78,817,567) (74,936,514) (111,196,380) Business -type Activities Total FY 2017 FY 2016 $ 127,184 $ 125,619 127,184 125,619 125,532 129,249 125,532 129,249 FY 2017 FY 2016 $ 3,967,592 7,945,748 61,073 68,961,670 3,136,892 17,268,541 536,267 711,466 1,003,563 $ 3,662,749 8,580,035 122,277 55,590,666 2,736,271 15,850,394 504,550 52,248 1,227,620 103,592,812 88,326,810 80,062,490 51,406,006 48,123,875 35,404,876 7,658,076 5,271,362 125,532 129,249 135,969,973 92,211,493 1,652 (3,630) (32,377,161) (3,884,683) 852,716 856,346 (77,964,851) (74,080,168) (78,817,567) 854,368 852,716 (110,342,012) (77,964,851) Management's Discussion and Analysis 21 November 6, 2018 - Page 238 0 Management's Discussion and Analysis U c co c 22 EAGLE COUNTY SCHOOLS Table 3 provides a summary of the district's change in Assets & Deferred Outflows of Resources of Governmental Activities for 2017 compared to 2016. Table 3 Comparative Summary of Assets & Deferred Outflows of Resources of Governmental Activities As of June 30, 2017 and 2016 Increase FY 2017 FY 2016 (Decrease) ASSETS Cash and Investments $ 39,430,612 $ 31,072,702 $ 8,357,910 Restricted Cash and Investments 135,105,819 1,285,543 133,820,276 Accounts Receivable 171,942 101,670 70,272 Taxes Receivable 3,009,772 2,743,260 266,512 Grants Receivable 296,671 349,276 (52,605) Inventories 84,545 65,421 19,124 Capital Assets, Not Being Depreciated 22,239,655 11,300,761 10,938,894 Capital Assets, Net of Accumulated Dep. 134,304,490 137,626,899 (3,322,409) Total Assets $ 334,643,506 $ 184,545,532 $ 150,097,974 DEFERRED OUTFLOWS OF RESOURCES Loss on Debt Refunding $ 9,341,813 $ 9,385,605 $ (43,792) Pensions 100,461,319 17,906,288 82,555,031 Total Deferred Outlfows of Resources $ 109,803,132 $ 27,291,893 $ 82,511,239 Total assets increased by $150 million. Cash and investments increased $142 million due primarily to unspent bond proceeds and to the increased mills certified for the new bond principal and interest payments due in the next fiscal year. The Capital Assets, Not Being Depreciated increased by $10.9 million. This reflects capital assets being purchased with bond proceeds. The $3,322,409 decrease in capital assets, net of accumulated depreciation is primarily due to the depreciation expense. The net difference between projected and actual earnings on pension plan investments as well as contributions made by the district after the plan's measurement date resulted in a change in deferred outflows of $82.5 million. November 6, 2018 - Page 239 0 EAGLE COUNTY SCHOOLS Table 4 Comparative Summary of Liabilities & Deferred Inflows of Resources As of June 30, 2017 and 2016 LIABILITIES Accounts Payable Accrued Liabilities Accrued Salaries and Benefits Unearned Revenues Accrued Interest Payable Noncurrent Liabilities Due Within One Year Due in More Than One Year Net Pension Liability FY 2017 FY 2016 $ 6,386,654 903,550 6,644,814 330,833 992,404 9,319,817 273,412,461 255,376,474 Total Liabilities $ 553,367,007 DEFERRED INFLOWS OF RESOURCES Pensions $ 2,276,011 $ 587,816 1,533,486 5,717,703 253,461 496,535 9,114,669 138,327,051 132,715,791 $ 288,746,512 $ 1,908,480 Increase (Decrease) $ 5,798,838 (629,936) 927,111 77,372 495,869 205,148 135,085,410 122,660,683 $ 264,620,495 $ 367,531 Accounts payable increased by $5.7 million due to the increased activity of capital construction projects as part of the 2016 voter approved bonds. Accrued liabilities decreased by $629,936 due to the timing of the year end payroll. Accrued salaries and benefits increased by $927,111 due to salary increases given, benefit increases and growth in the number of employees. The increase in unearned revenues is due to decreased grant program activity. The increase in accrued interest reflects the increased bond interest due by the district because of the newly issued debt. The increase in noncurrent liabilities due within one year is primarily due to the increase in newly issued debt. Refer to Note 5. The increase in net pension liability is due to recognizing the districts increased proportionate share of the net pension liability. Refer to Note 9. Deferred inflows of resources related to pensions increased $367,531 primarily due to the changes in assumptions or other inputs for the net pension liability under GASB Statement No. 68 The primary source of operating revenue for school districts comes from the School Finance Act of 1994 (SFA). Under the SFA after the balance stabilization factor' was applied, the district received $7,706.68 per funded pupil. For the fiscal year ended June 30, 2016, the funded pupil count was 7,587.03, a growth rate of 1.8% over the prior fiscal year. Funding for the SFA comes from real estate property taxes, specific ownership personal property tax and State equalization. For fiscal year 2017, SFA per pupil funding increased by $119.65 per student. Management's Discussion and Analysis 23 November 6, 2018 - Page 240 0 Management's Discussion and Analysis U c co c 24 EAGLE COUNTY SCHOOLS The Statement of Activities shows the cost of program services and charges for services, grants and contributions offsetting those services. Table 5 shows the total cost of services and the net cost of services for governmental activities. Table 5 Comparative Summary of Governmental Activities For the Year Ended June 30, 2017 and 2016 Total Cost of Services Net Cost of Services 2017 2016 2017 2016 Instruction $ 80,062,490 $ 51,406,006 $ 72,835,241 $ 44,774,396 Supporting services 48,123,875 35,404,876 43,564,968 29,919,321 Interest Expense 7,658,076 5,271,362 7,597,003 5,149,085 $ 135,844,441 $ 92,082,244 $ 123,997,212 $ 79,842,802 The cost of all governmental activities this year was $135.8 million compared to $92 million last year. About $11.8 million of the cost of services was financed by the users of the districts programs in the form of charges for services which is slightly less than the prior year. The total cost of services increased this year by $43.8 million. The primary increase in total costs is due to an increase in employees, salaries, and pension related items. The majority of the district's net cost of services, $44.1 million, was financed by State and district taxpayers. Financial Analysis of the Governmental Funds The focus of the district's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the district's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for discretionary use as it represents the portion of fund balance which has not yet been limited to use for a particular purpose by either an external party, the district itself, or a group or individual that has been delegated authority to assign resources for use for particular purposes by the district's board of education. At June 30, 2017, the district's governmental funds reported combined fund balances of $163,193,309, an increase of $136,701,708 from the prior year. Total unassigned fund balance of $10,895,790 constitutes 6.7% of the total fund balance, which is available for spending at the district's discretion. The remainder of the fund balance is; assigned $1,609,274, restricted for particular purposes $150,603,700, and $84,545 is non -spendable. November 6, 2018 - Page 241 0 EAGLE COUNTY SCHOOLS Table 6 provides a comparative summary of the district's Combining Balance Sheet for 2017 compared to 2016. Table 6 Comparative Summary of Combining Balance Sheet For the Year Ended June 30, 2017 and 2016 Increase 2017 2016 (Decrease) ASSETS Cash and Investments $ 39,430,612 $ 31,072,702 $ 8,357,910 Restricted Cash and Investments 135,105,819 1,285,543 133,820,276 Accounts Receivable 171,942 101,670 70,272 Taxes Receivable 3,009,772 2,743,260 266,512 Grants Receivable 296,671 349,276 (52,605) Inventories 84,545 65,421 19,124 TOTAL ASSETS $ 178,099,361 $ 35,617,872 $ 142,481,489 LIABILITIES Accounts Payable $ 6,386,654 $ 587,816 $ 5,798,838 Accrued Liabilities 903,550 1,533,486 (629,936) Accrued Salaries and Benefits 6,644,814 5,717,703 927,111 Unearned Revenues 330,833 253,461 77,372 TOTAL LIABILITIES 14,265,851 DEFERRED INFLOWS OF RESOURCES Property Taxes TOTAL DEFERRED INFLOWS OF RESOURCES 640,201 640,201 8,092,466 6,173,385 1,033,805 (393,604) 1,033,805 (393,604) FUND BALANCES Nonspendable Inventories 84,545 65,421 19,124 Restricted for Mill Levy Override 1,876,142 1,876,142 Restricted for Debt Service 16,186,060 13,041,918 3,144,142 Restricted for Capital Outlay 130,166,498 445,813 129,720,685 Restricted for Multi -Year Contracts - 1,183,628 (1,183,628) Restricted for Emergencies 2,375,000 2,060,000 315,000 Assigned to Capital Outlay 1,219,643 519,411 700,232 Assigned to Transportation 5,334 58,647 (53,313) Assigned to Nutrition Services 384,297 346,353 37,944 Unrestricted, Unassigned 10,895,790 8,770,410 2,125,380 TOTAL FUND BALANCES 163,193,309 26,491,601 136,701,708 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES $ 178,099,361 $ 35,617,872 $ 142,481,489 Management's Discussion and Analysis 25 November 6, 2018 - Page 242 0 Management's Discussion and Analysis U c co c 26 EAGLE COUNTY SCHOOLS Table 7 provides a comparative summary of the district's Revenues, Expenditures and Changes in Fund Balance for 2017 compared to 2016. REVENUES Local Sources State Sources Federal Sources Total Revenues Table 7 Comparative Summary of Combining Statement of Revenues, Expenditures and Changes in Fund Balance For the Year Ended June 30, 2017 and 2016 Increase 2017 2016 (Decrease) $ 78,490,853 $ 63,864,133 $ 14,626,720 20,757,187 19,264,692 1,492,495 4,611,192 4,866,203 (255,011) 103,859,232 87,995,028 15,864,204 EXPENDITURES Current Instruction 45,751,135 41,077,017 4,674,118 Supporting Services 32,548,311 30,065,020 2,483,291 Capital Outlay 17,028,989 545,518 16,483,471 Debt Service Principal 9,000,000 9,610,000 (610,000) Interest and Fiscal Charges 8,468,699 6,169,934 2,298,765 Total Expenditures 112,797,134 87,467,489 25,329,645 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (8,937,902) 527,539 (9,465,441) OTHER FINANCING SOURCES (USES) Debt Issued 131,770,000 131,770,000 Debt Premium 22,332,115 22,332,115 Payment to Escrow Agent (8,462,505) (8,462,505) Transfers In 3,328,625 2,566,583 762,042 Transfers Out (3,328,625) (2,566,583) (762,042) TOTAL OTHER FINANCING SOURCES (USES) 145,639,610 - (8,462,505) NET CHANGE IN FUND BALANCES 136,701,708 527,539 136,174,169 FUND BALANCES, Beginning 26,491,601 25,964,062 527,539 FUND BALANCES, Ending $ 163,193,309 $ 26,491,601 $ 136,701,708 November 6, 2018 - Page 243 0 EAGLE COUNTY SCHOOLS General Fund: The General Fund is the main operating fund of the district. The General Fund had $75,462,209 in revenues and $69,842,569 in expenditures and transfers out of $2,486,746. As of June 30, 2017, the General Fund reflects an ending fund balance of $15,146,932, an increase of $3,132,894 from the prior year. The increase is primarily the result of planned mill levy carryover of $1,876,142. Approximately 79.3% of General Fund expenditures are for staff salaries and benefits. For the 201647 fiscal year, all employees received an average increase of 10% for a combined market adjustment and cost of living increase as well as a 1% performance pay. Additionally, the district was required to make an additional 0.5% for half of the year contribution to PERA, the State of Colorado's retirement plan. The district also absorbed all employee benefit plan increases. General Fund expenditures by school level/department are shown in Table 8 below. The district spent 84.6% of General Fund dollars on instruction related activities. Schools and various departments include both instructional and support expenditures. Table 8 General Fund Expenditures by School Level/Department For the Year Ended June 30, 2017 and 2016 Increase 2017 2016 (Decrease) EXPENDITURES Regular instruction Elementary schools $ 19,510,482 $ 18,186,380 $ 1,324,102 Middle schools 6,387,187 6,003,409 383,778 High schools 14,650,752 12,688,637 1,962,115 Special instruction Exceptional Student Services 7,959,028 7,237,799 721,229 Early Childhood 3,504,129 2,904,348 599,781 Support services Superintendent 1,318,172 1,151,509 166,663 Educator Quality 656,559 511,587 144,972 Instructional Services 1,278,391 1,177,487 100,904 Student Services 578,096 641,402 (63,306) Assessment 149,116 85,694 63,422 ELA 2,947,991 2,471,204 476,787 Community Relations 318,990 267,275 51,715 Business Services 1,199,987 1,285,662 (85,675) Human Resources 1,375,089 1,046,160 328,929 Maintenance 1,911,745 1,789,983 121,762 Technology 2,499,187 2,148,230 350,957 County services (PILT) 239,500 153,750 85,750 Charter School Allocation 3,358,168 2,913,699 444,469 Transfers 2,486,746 2,566,583 (79,837) Total Expenditures $ 72,329,315 $ 65,230,798 $ 7,098,517 Management's Discussion and Analysis 27 November 6, 2018 - Page 244 0 Management's Discussion and Analysis ra D r 28 EAGLE COUNTY SCHOOLS Table 9 General Operating Fund Expenditures By Function For the Past Five Fiscal Years (Percentages) Instruction Regular Instruction Support Services - Students Support Services - Instructional Total Instruction Support School Administration and Operations District Wide/Community Services Total Support Debt Service Principal Interest and Fiscal Charges Total 2017 2016 2015 2014 2013 60.40% 60.10% 59.20% 60.91% 60.28% 5.67% 5.50% 5.02% 4.26% 3.95% 6.58% 7.29% 7.98% 6.32% 5.88% 72.66% 72.90% 72.20% 71.49% 70.11% 26.98% 26.83% 27.36% 28.07% 28.16% 0.36% 0.27% 0.44% 0.44% 0.38% 27.34% 27.10% 27.80% 28.51% 28.54% 0.35% 1.00% 100% 100% 100% 100% 100% An analysis of the district's General Fund ending fund balance is shown in the following chart. Over the 10 year period 2007-08 to 2016-17, the fund balance of the General Fund has fluctuated from a low of $10,511,922 at June 30, 2012 to a high of $16,057,919 at June 30, 2008 to its current amount of $15,146,935. 15,146,932 Ten Year Comparison of General Fund - Fund Balance 12,014,038 11,962,930 ■ . 1 11,196.733 1,088,502 10,711,902 10,511,922 12,866,103 13, 548,672 16,057,919 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 November 6, 2018 - Page 245 0 EAGLE COUNTY SCHOOLS Nutrition Services Fund: The majority of the $1.9 million in revenues comes from the National School Lunch and Breakfast Programs, with 41% of our students qualifying for free and reduced lunch. The fund is self -supportive except for a transfer in of $93,865 to reflect salary increases provided by the mill levy. This fund generated a $57,068 net change in fund balance. Designated -Purpose Grant Fund: Grant resources dropped by approximately $490 thousand from the prior year which attributes mostly to local resources. The district continues to search for and apply for grants that align with the strategic plan. Transportation Fund: Both revenues and expenditures have increased from the prior year. The district began adding back routes which increased the costs. The State reimbursement is based off route miles driven so this also increases the district's State revenues. The net change in fund balance of $(53,313) resulted in an ending fund balance of $5,334. The increase in charges for services is due to activities and trips. Building Fund: In November 2016, Eagle County residents passed a bond that generated $154,102,115 in bond proceeds. Proceeds were used to pay off Certificate of Participation whose principal and interest payments were historically being paid out of the capital reserve fund. Bond projects included improving safety and security district wide, replacing outdated roofs and mechanical systems, adding classrooms, renovating and reconstructing 3 of our oldest schools and overall improving classroom space and building quality across all district facilities. As of June 30, 2017 $16,017,548 was expended towards these capital projects. Capital Reserve Fund: Expenditures of $1,011,441 focused on a "break/fix" model. Limited resources for capital projects continue to take a toll on facilities. Significant needs are being addressed through the Building Fund with bond proceeds. District Housing Fund: The only source of revenue was rental income of $127,184 with $125,532 expended for a part-time employee, maintenance, utilities and depreciation resulting in an ending fund balance of $854,368. Budgetary Highlights Colorado local government uniform accounting and budget laws require that a budget be adopted and reported for all funds. Total expenditures for each fund may not exceed the amount appropriated. Appropriations for a fund may be increased provided they are offset by unanticipated revenue. All appropriations lapse at the end of the fiscal year. Fund balance appropriations that alter the total expenditures of any fund must be approved by the Board of Education. The district's original budget for the 2016-17 fiscal year was adopted by the Board of Education at its June 15, 2016 meeting and the revised budget was adopted at its January 25, 2017 meeting. Revisions were made to the General Fund: Management's Discussion and Analysis 29 November 6, 2018 - Page 246 0 Management's Discussion and Analysis 30 EAGLE COUNTY SCHOOLS General Fund: The total General Fund appropriation was increased primarily due to increased funding provided by the School Finance Act based on student count, increase of Per Pupil Revenue, and reallocation between local and state sources due to increased assessed value. General Fund revenue was also increased due to the voter approved mill levy override of $8,000,000. Expenditures increased to accommodate the November 2016 voter approved 3A related expenditures, additional staffing, purchased services and transfer amounts. A Budgetary Comparison Schedule for the General Fund is included on page 71 of this document. Significant differences between final budgeted and actual revenues are as follows: There is a $1,638,164 positive variance between actual revenues and the final budget amount. There are some variances in property tax, specific ownership and state equalization resulting in a $304,166 positive impact. The major increases include an increase in local sources above projected. Total positive variance between final budget and actual expenditures is $2,441,448, which is due to spending less than budgeted. This equates to 3.38% variance. Non -Personnel Variance The district allows schools and departments to carryover unused budget allocations from year to year. Schools and departments use this procedure to accumulate funds for large purchases or multi-year projects; it also keeps schools and departments from excessive year end spending. November 6, 2018 - Page 247 0 EAGLE COUNTY SCHOOLS Capital Assets and Debt Administration The district's investment in capital assets for its governmental and business -type activities as of June 30, 2016 and 2017 are $289,589,749 and $305,217,103 respectively. Assets: (not net of accumulated depreciation Land Buildings and Improvements Vehicles and Equipment Total Assets Table 10 Comparative Summary of Capital Assets For the Year Ended June 30, 2017 and 2016 Governmental Activities 2017 FY 2016 22,239,655 268,668,904 13,493,270 $ 304,401,829 Governmental Activities Depreciation Expense: Instruction Supporting Services Total $ 5,980,127 2,562,911 $ 8,543,038 Business -type Activities Total FY 2017 FY 2016 11,300, 761 11,776 264,660,004 803,498 12,813,710 - $ 288,774,475 $815,274 $ 5,803,462 2,487,198 $ 8,290,660 Business -Type Activities Depreciation Expense: District Housing $ 13,648 $ 13,648 FY 2017 FY 2016 11,776 22,251,431 803,498 269,472,402 13,493,270 $ 815,274 $ 305,217,103 Additional information on the district's capital assets can be found in Note 3 of this report. 11,312,537 265,463,502 12,813,710 $ 289,589,749 At June 30, 2017, the district had total (principal and interest) bonded debt outstanding of $281,775,470 backed by the full faith and credit of the district. Additionally, the district has long-term debt obligations for compensated absences in the amount of $956,808 outstanding at the end of the current fiscal year. Table 11 Comparative Summary of Long Term Debt For the Year Ended June 30, 2017 and 2016 2017 2016 General Obligation Bonds $ 281,775,470 $ 138,727,559 Compensated Absences 956,808 955,576 Certificates of Participation - 7,758,585 Total Long Term Debt $ 282,732,278 $ 147,441,720 The district maintains a "AA" rating from Standard & Poor's, an "AA+" rating from Fitch Ratings and a "Aa2" rating from Moody's Investors Services for its general obligation debt. State statue limits the amount of general obligation debt a government may issue to 20% of its total assessed valuation. At June 30, 2017, the district's legal debt limit is $547,965,708 and the district's total outstanding general obligation bonds are under the legal debt limit by $262,411,060. Additional information on the district's long-term obligations can be found in Note 5 of this report. Management's Discussion and Analysis 31 November 6, 2018 - Page 248 0 EAGLE COUNTY SCHOOLS Economic Factors and Next Year's Budget Each year the State budget is crafted by the governor and legislature to determine how much of the total budget will be allocated to K-12 education. The State economic picture is important to the district because a major source of funding for the district's General Fund is received through the State's School Finance Act established by the State legislature. During the Great Recession, state revenue shortfalls forced cuts to K-12 education even though constitutionally mandated funding increases exist under Amendment 23. After the State sets the total funding for K-12 public education, each local district determines how to fund its specific system and allocate resources to every school within its district. Approximately 67.3 of the district's General Fund revenues are a result of State level decisions. The Colorado State Legislature approved the 2017-18 School Finance Act (SFA) and increased the statewide per pupil base funding by inflation, or 2.8 percent, and an additional amount beyond inflation and student growth. However, for the seventh consecutive year the Colorado State Legislature continued to lower the statewide total funding by applying a budget stabilization factor to reduce total program funding received by each school district. For the district, this budget stabilization factor in the SFA averages over $7.1 million annually and has accumulated to over $49.7 million cumulatively in lost State revenues. The funded pupil count is the real driver of school funding. The SFA identifies a per -pupil funding amount, and the number of full-time students enrolled in a district determines the amount of total funding. The funded pupil count refers to the number of full-time students enrolled in a district. Not all students (kindergartners for example) attend school on a full-time basis; the funded pupil count is different from the total enrollment, or district membership. The official pupil count occurs each October 1 and results in the funded pupil count numbers. The district's state per pupil revenue (PPR) for 2017-18 is $7,937.94. The budget implications are substantial if projected enrollment growth is not realized. Actual funded pupil count information is generally received after the close of the first quarter of the fiscal year and many staffing and programmatic changes cannot be made without significant impacts to students. For this reason, the district generally undertakes a reasonable, yet conservative, projection methodology to reduce the risk of a funding shortfall compared to expected revenues. Requests for Information To This financial report is designed to provide a general overview of the Eagle County Schools' finances for Q all those with an interest in the district. Questions concerning any of the information provided in this report or requests for additional information should be addressed to: o . Sandy Mutchler, CPA, Chief Operating Officer Eagle County Schools Business Services PO Box 740 Eagle, Colorado 81631 C) CIJE CO sandra.mutchler@eaglecountyschools.net U c co c LL 32 November 6, 2018 - Page 249 0 EAGLE COUNTY SCHOOLS .. s�man%deal d Stock n... If. a RIOT. ll. 'ft 3 ft--' Iftik November 6, 2018 - Page 250 0 EAGLE COUNTY SCHOOLS BASIC FINANCIAL STATEMENTS November 6, 2018 - Page 251 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS STATEMENT OF NET POSITION June 30, 2017 PRIMARY GOVERNMENT GOVERNMENTAL BUSINESS -TYPE ACTIVITIES ACTIVITIES TOTAL COMPONENT UNIT EAGLE COUNTY CHARTER ACADEMY ASSETS Cash and Investments $ 39,430,612 $ 792,776 $ 40,223,388 $ 1,915,774 Restricted Cash and Investments 135,105,819 - 135,105,819 - Accounts Receivable 171,942 2,685 174,627 196,432 Taxes Receivable 3,009,772 - 3,009,772 - Grants Receivable 296,671 - 296,671 - Prepaid Expenses - - - 14,500 Inventories 84,545 84,545 12,002 Capital Assets, Not Being Depreciated 22,239,655 11,776 22,251,431 - Capital Assets, Net of Accumulated Depreciation 134,304,490 59,512 134,364,002 10,295,938 TOTAL ASSETS 334,643,506 866,749 335, 510, 255 12, 434, 646 DEFERRED OUTFLOWS OF RESOURCES Loss on Debt Refunding 9,341,813 9,341,813 Pensions 100,461,319 - 100,461,319 TOTAL DEFERRED OUTFLOWS OF RESOURCES 109,803,132 4,289,952 109,803,132 4,289,952 LIABILITIES Accounts Payable 6,386,654 - 6,386,654 44,985 Accrued Liabilities 903,550 - 903,550 41,612 Accrued Salaries and Benefits 6,644,814 4,751 6,649,565 289,389 Unearned Revenues 330,833 - 330,833 14,135 Security Deposits - 7,630 7,630 - Accrued Interest Payable 992,404 - 992,404 - Noncurrent Liabilities Due Within One Year 9,319,817 - 9,319,817 - Due in More Than One Year 273,412,461 - 273,412,461 - Net Pension Liability 255,376,474 - 255,376,474 10,962,675 TOTAL LIABILITIES 553,367,007 12,381 553,379,388 11,352,796 DEFERRED INFLOWS OF RESOURCES Pensions 2,276,011 2,276,011 232,464 NET POSITION Net Investment in Capital Assets 14,276,986 Restricted for Mill Levy Override 1,876,142 Restricted for Capital Renewal - Restricted for Debt Service 15,378,801 Restricted for Emergencies 2,375,000 Unrestricted (145,103, 309) TOTAL NET POSITION 71,288 783,080 14, 348, 274 10, 295, 938 1,876,142 - - 159,068 15,378,801 - 2,375,000 115,700 (144,320,229) (5,431,368) $ (111,196,380) $ 854,368 $ (110,342,012) $ 5,139,338 The accompanying notes are an integral part of the financial statements. 35 November 6, 2018 - Page 252 0 EAGLE COUNTY SCHOOLS FUNCTIONS/PROGRAMS EAGLE COUNTY SCHOOLS STATEMENT OF ACTIVITIES Year Ended June 30, 2017 PROGRAM REVENUES OPERATING CAPITAL CHARGES GRANTS AND GRANTS AND EXPENSES FOR SERVICES CONTRIBUTIONS CONTRIBUTIONS PRIMARY GOVERNMENT Governmental Activities Instruction $ 80,062,490 $ 1,723,046 $ 5,504,203 $ - Supporting Services 48,123,875 2,117,362 2,441,545 - Interest on Long -Term Debt 7,658,076 - - 61,073 Total Governmental Activities Business -Type Activities District Housing 135, 844, 441 3,840,408 125,532 127,184 7,945,748 61,073 TOTAL PRIMARY GOVERNMENT $ 135,969,973 $ 3,967,592 $ 7,945,748 $ 61,073 COMPONENT UNIT Eagle County Charter Academy $ 6,306,552 $ 379,015 $ 3,388 $ - GENERAL REVENUES Local Property Taxes Specific Ownership Taxes State Equalization Per Pupil Revenue State Capital Construction Grants and Contributions not Restricted to Specific Programs Investment Income Other TOTAL GENERAL REVENUES CHANGE IN NET POSITION NET POSITION, Beginning NET POSITION, Ending The accompanying notes are an integral part of the financial statements. 36 November 6, 2018 - Page 253 0 EAGLE COUNTY SCHOOLS NET (EXPENSE) REVENUE AND CHANGE IN NET POSITION PRIMARY GOVERNMENT COMPONENT UNIT EAGLE COUNTY GOVERNM ENTAL BUSI NESS -TYPE CHARTER ACTIVITI ES ACTIVITI ES TOTAL ACADEMY $ (72,835,241) $ $ (72,835,241) $ (43, 564, 968) (43, 564, 968) (7,597,003) - (7,597,003) (123,997,212) - (123,997,212) (123, 997, 212) 1,652 1,652 1,652 (123,995,560) - - - (5,924,149) 68, 961, 670 - 68, 961, 670 807,283 3,136, 892 3,136, 892 17,268,541 - 17,268,541 - - - - 2,547,496 - - 91,766 536,267 536,267 825,895 711,466 - 711,466 9,884 1,003,563 - 1,003,563 65 91,618,399 (32,378,813) 1,652 (78,817,567) 852,716 91,618,399 4,282,389 (32,377,161) (1,641,760) (77,964,851) 6,781,098 $ (111,196,380) $ 854,368 $ (110,342,012) $ 5,139,338 37 November 6, 2018 - Page 254 0 Basic Financial Statements Balance Sheet — Governmental Funds 38 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS BALANCE SHEET GOVERNMENTAL FUNDS June 30, 2017 BOND NONMAJOR GENERAL BUILDING REDEMPTION FUNDS TOTAL ASSETS Cash and Investments $ 21,842,784 $ - $ 15,586,291 $ 2,001,537 $ 39,430,612 Restricted Cash and Investments 134,657,508 448,311 135,105,819 Accounts Receivable 128,293 9,917 33,732 171,942 Taxes Receivable 2,181,268 784,914 43,590 3,009,772 Grants Receivable - 296,671 296,671 Inventories 84,545 84,545 TOTAL ASSETS $ 24,152,345 $ 134,667,425 $ 16,371,205 $ 2,908,386 $ 178,099,361 LIABILITIES Accounts Payable $ 1,437,416 $ 4,949,238 $ - $ - $ 6,386,654 Accrued Liabilities 814,985 88,565 903,550 Accrued Salaries and Benefits 6,307,251 337,563 6,644,814 Unearned Revenues - 330,833 330,833 TOTAL LIABILITIES DEFERRED INFLOWS OF RESOURCES Property Taxes FUND BALANCES Nonspendable Inventories Restricted for Mill Levy Override Restricted for Debt Service Restricted for Capital Outlay Restricted for Emergencies Assigned to Capital Outlay Assigned to Transportation Assigned to Nutrition Services Unassigned 8,559,652 4,949,238 445,761 185,145 1,876,142 2,375,000 10,895,790 TOTAL FUND BALANCES 15,146,932 129,718,187 16,186,060 129,718,187 16,186,060 756,961 14,265,851 9,295 640,201 84,545 84,545 - 1,876,142 - 16,186,060 448,311 130,166,498 2,375,000 1,219,643 1,219,643 5,334 5,334 384,297 384,297 - 10,895,790 2,142,130 163,193, 309 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES $ 24,152,345 $ 134,667,425 $ 16,371,205 $ 2,908,386 $ 178,099,361 The accompanying notes are an integral part of the financial statements. November 6, 2018 - Page 255 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION June 30, 2017 Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because: Total Fund Balances of Governmental Funds Capital assets used in governmental activities are not financial resources and, therefore, are not reported in governmental funds. Other long-term assets are not available to pay current year expenditures and, therefore, are deferred in governmental funds. This amount represents property taxes not available as current financial resources. Long-term liabilities and related items, including bonds payable ($281,775,470), compensated absences ($956,808) loss on refunding $9,341,813, and accrued interest payable ($992,404) are not due and payable in the current year and, therefore, are not reported in governmental funds. Pension liability ($255,376,474) and related deferred inflows ($2,276,011) and deferred outflows $100,461,319 are not due and payable in the current year and, therefore, are not reported in the funds. $ 163,193, 309 156, 544,145 640,201 (274,382,869) (157,191,166) Total Net Position of Governmental Activities $111,196,380) The accompanying notes are an integral part of the financial statements. 39 November 6, 2018 - Page 256 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS Year Ended June 30, 2017 BOND NONMAJOR GENERAL BUILDING REDEMPTION FUNDS TOTAL REVENUES Local Sources $ 54,915,535 $ 588,472 $ 20,057,272 $ 2,929,574 $ 78,490,853 State Sources 20,010,407 - 746,780 20,757,187 Federal Sources 536,267 61,073 - 4,013,852 4,611,192 TOTAL REVENUES 75,462,209 649,545 20,057,272 7,690,206 103, 859, 232 EXPENDITURES Current Instruction 43,517,610 - - 2,233,525 45,751,135 Supporting Services 26,324,959 - - 6,223,352 32,548,311 Capital Outlay - 16,017,548 - 1,011,441 17,028,989 Debt Service Principal 200,000 8,800,000 9,000,000 Interest and Fiscal Charges 207,538 7,273,400 7,480,938 Debt Issuance Costs - 987,761 - 987,761 TOTAL EXPENDITURES 69,842,569 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 5,619,640 17, 412 ,847 16, 073, 400 (16,763,302) 3,983,872 9,468,318 112,797,134 (1,778,112) (8,937,902) OTHER FINANCING SOURCES (USES) Debt Issued 131,770,000 - 131,770,000 Debt Premium - 22,332,115 - 22,332,115 Payment to Escrow Agent (8,462,505) - (8,462,505) Transfers In - 841,879 - 2,486,746 3,328,625 Transfers Out (2,486,746) - - (841,879) (3,328,625) TOTAL OTHER FINANCING SOURCES (USES) (2,486,746) 146,481,489 1,644,867 145,639,610 NET CHANGE IN FUND BALANCES 3,132,894 129,718,187 3,983,872 (133,245) 136,701,708 FUND BALANCES, Beginning 12,014,038 - 12,202,188 2,275,375 26,491,601 FUND BALANCES, Ending $ 15,146,932 $ 129,718,187 $ 16,186,060 $ 2,142,130 $ 163,193,309 The accompanying notes are an integral part of the financial statements. 40 November 6, 2018 - Page 257 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES Year Ended June 30, 2017 Amounts Reported for Governmental Activities in the Statement of Activities are Different Because: Net Change in Fund Balances of Governmental Funds $ 136,701,708 Capital outlays to purchase or construct capital assets are reported in governmental funds as expenditures. However, for governmental activities those costs are capitalized in the statement of net position and are allocated over their estimated useful lives as annual depreciation expense in the statement of activities. This is the amount by which capital outlay $16,167,102 exceeded depreciation expense ($8,543,038) and disposals ($7,579) in the current year. 7,616,485 Revenues that do not provide current financial resources are deferred in the governmental fund financial statements but are recognized in the government -wide financial statements. This amount represents the change in property taxes not available as current financial resources. (393,604) Repayments of long-term debt are expenditures in governmental funds, but they reduce long-term liabilities in the statement of net position and do not affect the statement of activities. 9,000,000 Debt proceeds provide current financial resources to governmental funds but issuing debt increases long-term liabilities in the statement of net position and does not affect the statement of activities. This amount is the net effect of these differences in the treatment of long-term debt and related items: debt proceeds ($131,770,000), debt premium ($22,332,115), and payment to trustee $8,462,505. Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. This amount represents the change in accrued interest payable ($495,869), amortization of bond premiums $2,254,204, amortization of loss on debt refunding ($947,712), change in compensated absences payable ($1,232), net pension liability ($122,660,683), pension -related deferred outlfows of resources $82,555,031, and pension -related deferred inflows of resources ($367,531) in the current year. (145, 639, 610) (39, 663, 792) Change in Net Position of Governmental Activities $ (32,378,813) The accompanying notes are an integral part of the financial statements. 41 November 6, 2018 - Page 258 0 42 EAGLE COUNTY SCHOOLS ASSETS Current Assets Cash and Investments Accounts Receivable EAGLE COUNTY SCHOOLS STATEMENT OF NET POSITION PROPRIETARY FUND June 30, 2017 $ BUSINESS -TYPE ACTIVITIES DISTRICT HOUSING 792,776 2,685 Total Current Assets 795,461 Long -Term Assets Capital Assets, Not Being Depreciated Capital Assets, Net of Accumulated Depreciation 11,776 59,512 Total Long -Term Assets 71,288 TOTAL ASSETS 866,749 LIABILITIES Current Liabilities Accrued Salaries and Benefits Security Deposits 4,751 7,630 TOTAL LIABILITIES 12,381 NET POSITION Net Investment in Capital Assets 71,288 Unrestricted 783,080 TOTAL NET POSITION $ 854,368 The accompanying notes are an integral part of the financial statements. November 6, 2018 - Page 259 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION PROPRIETARY FUND Year Ended June 30, 2017 OPERATING REVENUES Rental Income BUSINESS -TYPE ACTIVITIES DISTRICT HOUSING $ 127,184 OPERATING EXPENSES Salaries 24,087 Employee Benefits 8,481 Purchased Services 49,188 Supplies and Materials 30,128 Depreciation 13,648 TOTAL OPERATING EXPENSES 125,532 CHANGE IN NET POSITION 1,652 NET POSITION, Beginning 852,716 NET POSITION, Ending $ 854,368 The accompanying notes are an integral part of the financial statements. '3 November 6, 2018 - Page 260 0 44 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS STATEMENT OF CASH FLOWS PROPRIETARY FUND Increase (Decrease) in Cash and Cash Equivalents Year Ended June 30, 2017 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Tenants Cash Paid to Suppliers Cash Paid to Employees BUSINESS -TYPE ACTIVITIES DISTRICT HOUSING 126,636 (87,797) (21,485) Net Cash Provided (Used) by Operating Activities 17,354 CASH AND CASH EQUIVALENTS, Beginning 775,422 CASH AND CASH EQUIVALENTS, Ending $ 792,776 RECONCILIATION OF CHANGE IN NET POSITION TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Change in Net Position $ 1,652 Adjustments to Reconcile Change in Net Position Net Cash Provided (Used) by Operating Activities Depreciation 13,648 Changes in Assets and Liabilities Accounts Receivable (2,575) Accrued Salaries and Benefits 2,602 Security Deposits 2,027 Total Adjustments 15,702 Net Cash Provided (Used) by Operating Activities $ 17,354 The accompanying notes are an integral part of the financial statements. November 6, 2018 - Page 261 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES AGENCY FUND June 30, 2017 STUDENT ACTIVITY ASSETS Cash and Investments $ 1,290,897 Accounts Receivable 356 TOTAL ASSETS 1,291,253 LIABILITIES Due to Student Groups 1,291,253 TOTAL LIABILITIES $ 1,291,253 The accompanying notes are an integral part of the financial statements. 45 November 6, 2018 - Page 262 0 46 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Eagle County Schools (the "district") was formed in 1958 when sixteen independent districts were consolidated into a County -wide district. The district provides educational services and is governed by an elected Board of Education with seven members. The accounting policies of the district conform to generally accepted accounting principles as applicable to governmental units. The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. Following is a summary of the more significant policies. Reporting Entity The financial reporting entity consists of the district, organizations for which the district is financially accountable and organizations that raise and hold economic resources for the direct benefit of the district. All funds, organizations, institutions, agencies, departments and offices that are not legally separate are part of the district. In addition, any legally separate organizations for which the district is financially accountable are considered part of the reporting entity. Financial accountability exists if the district appoints a voting majority of the organization's governing board or if the organization is fiscally dependent, and is able to impose its will on the organization, or if the organization has the potential to provide benefits to, or impose financial burdens on, the district. Based on the application of these criteria, the district includes a charter school within its reporting entity. The charter school is a public school authorized by State statutes to provide alternatives for parents, pupils and teachers. The charter school is fiscally accountable to the district and their exclusion would render the district's financial statements misleading. Since the charter school has a separately elected board, the charter school is discretely presented in the financial statements. Separate financial statements may be obtained by contacting the school individually at the following address: Eagle County Charter Academy 1105 Miller Ranch Road Edwards, Colorado 81632 Government -wide and Fund Financial Statements The government -wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all non -fiduciary activities of the district and its component unit. For the most part, the effect of inter -fund activity has been removed from these statements. Exceptions to this general rule are charges for inter -fund services that are reasonably equivalent to the services provided. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business- type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from the legally separate component unitfor which the district is financially accountable. November 6, 2018 - Page 263 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Government -wide and Fund Financial Statements (continued) The statement of activities demonstrates the degree to which the direct expenses of the given function or segments are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to students or other customers who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Internally dedicated resources are reported as general revenues rather than as program revenues. Separate financial statements are provided for governmental funds, proprietary fund, and fiduciary fund, even though the latter is excluded from the district's government -wide financial statements. Major individual governmental and proprietary funds are reported as separate columns in the fund financial statements. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned and expenses are recorded when the liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Agency funds utilize the accrual basis of accounting. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collected within the current year or soon enough thereafter to pay liabilities of the current year. For this purpose, the district considers revenues to be available if they are collected within 60 days of the end of the current year. Taxes, intergovernmental revenues, grants, and interest associated with the current year are considered to be susceptible to accrual and so have been recognized as revenues of the current year. All other revenues are considered to be measurable and available only when cash is received by the district. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences, are recorded only when payment is due. 47 November 6, 2018 - Page 264 0 48 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Measurement Focus, Basis of Accounting, and Financial Statement Presentation (continued) Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with the fund's principal ongoing operations. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for a specific use, it is the district's practice to use restricted resources first, then unrestricted resources as they are needed. In the fund financial statements, the district reports the following major governmental funds: The General Fund is the district's primary operating fund. It accounts for all financial resources of the district, except those accounted for in another fund. Major revenue sources include local property taxes, specific ownership (personal property) taxes, and State of Colorado equalization funding, as determined by the School Finance Act of 1994, as amended. Expenditures include all costs associated with the daily operation of the schools, except for programs funded by grants from federal and state governments, certain capital outlay expenditures, debt service, food service operations, transportation operations, district housing and other pupil activities. The Building Fund is used to account for the acquisition of sites, buildings, equipment and vehicles. Eagle County Schools only reports expenditures related to bond projects in this fund. The Bond Redemption Fund is used to account for the accumulation of resources for, and the payment of, Tong -term debt principal, interest, and related costs. The fund's primary revenue source is local property taxes levied specifically for debt service. November 6, 2018 - Page 265 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Measurement Focus, Basis of Accounting, and Financial Statement Presentation (continued) Additionally, the district reports the following fund types: Proprietary Funds — These funds focus on the determination of the changes in fund net position, financial position, and cash flows and are classified as either enterprise or internal service. Enterprise Funds may be used to account for any activity for which a fee is charged to external users for goods or services. The District has one enterprise fund which is the District Housing Fund used to account for the rental and maintenance of housing provided to district employees. Fiduciary Fund — The District's only agency fund is the Student Activity Fund. The Agency Fund is used to account for resources used to support each District's student and fundraising activities. The district holds all resources in a purely custodial capacity. Assets, Liabilities and Fund Equity Cash and Investments - The district utilizes the pooled cash concept whereby cash balances of each of the district's funds are pooled and invested by the district. It is the intention of the investment pool to maximize interest income, and securities are selected according to their risk, marketability, and diversification. For purposes of the statement of cash flows, the district considers all highly liquid investments with an original maturity of three months or less to be cash equivalents. Investments in pooled cash are considered to be cash equivalents. Receivables- All receivables are reported at their gross value and, where appropriate, are reduced by the estimated portion that is expected to be uncollectible. Property taxes levied in the current year but not received at year end are reported as taxes receivable and are presented net of an allowance for uncollectible taxes of 1% of the total levy. Inventories- Materials and supplies inventories are stated using the first-in/first-out (FIFO) method. Nutrition Services Fund inventories consist of purchased and donated commodities. Donated commodities, received at no cost under a program supported by the federal government, are valued based upon the cost furnished by the federal government. 49 November 6, 2018 - Page 266 0 50 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Assets, Liabilities and Fund Equity (continued) Capital Assets - Capital assets, which include property and equipment, are reported in the applicable governmental or business -type activities columns in the government -wide financial statements and the proprietary fund in the fund financial statements. Capital assets are defined as assets with an initial, individual cost of $5,000 or more and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at the acquisition value on the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Property and equipment of the district is depreciated using the straight line method over the following estimated useful lives. Buildings and Improvements 15-30 years Vehicles 7-13 years Equipment 5-20 years Accrued Salaries and Benefits - Salaries and benefits of certain contractually employed personnel are paid over a twelve month period from September to August, but are earned during a school year of approximately nine to ten months. The salaries and benefits earned, but unpaid, at June 30, are reflected as a liability in the accompanying financial statements. Unearned Revenues - Unearned revenues include grant funds that have been collected but the corresponding expenditures have not been incurred. Compensated Absences — Employees of the district are allowed to accumulate unused vacation and sick time based on their length of employment and classification, up to a maximum of 240 hours of vacation time and 100 hours of sick time. Accumulated vacation time vests immediately, and sick time vests after 20 years of employment. These compensated absences are paid at termination. These compensated absences are recognized as expenses/expenditures when earned in the proprietary funds and when due in the governmental funds. A long-term liability has been reported in the government -wide financial statements for the accrued compensated absences. November 6, 2018 - Page 267 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Assets, Liabilities and Fund Equity (continued) Long -Term Debt - In the government -wide financial statements and the proprietary fund in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities. Debt premiums, discounts and accounting losses resulting from debt refundings are deferred and amortized over the life of the debt using the straight-line method. In the governmental fund financial statements, the face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts are reported as other financing uses. Issuance costs, whether or not withheld from the debt proceeds, are reported as current expenses or expenditures. Pensions— The district participates in the School Division Trust Fund (SDTF), a cost-sharing multiple -employer defined benefit pension plan administered by the Public Employees' Retirement Association of Colorado ("PERA"). The net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, pension expense, information about the fiduciary net position and additions to/deductions from the fiduciary net position of the SDTF have been determined using the economic resources measurement focus and the accrual basis of accounting, the same basis of accounting used by the SDTF. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Deferred Inflows of Resources— In the governmental fund financial statements, deferred inflows of resources include property taxes earned but not available as current financial resources. Fund Equity- At the governmental fund financial reporting level, fund equity is classified as fund balance. For all other reporting, it is classified as net position. Net Position - In the government -wide financial statements and the proprietary fund in the fund financial statements, net position is restricted when constraints placed on the use of resources are externally imposed. Fund Balance - In the fund financial statements, governmental funds report fund balance classifications that comprise a hierarchy based primarily on the extent to which the district is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. Fund balances are classified as follows: • Nonspendable fund balance - Amounts that are not in a spendable form (such as deposits, inventories, and prepaid items) or are required to be maintained intact (such as the corpus of an endowment fund). 51 November 6, 2018 - Page 268 0 52 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Assets, Liabilities and Fund Equity (continued) • Restricted fund balance - Amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government), through constitutional provisions, or by enabling legislation. These balances include TABOR, debt service and statute -defined special revenue funds. • Committed fund balance - Amounts constrained to specific purposes through resolution by the board of education are reported as committed. Amounts cannot be used for any other purpose unless the board takes the same action to modify or rescind the commitment. • Assigned fund balance - Amounts constrained by the district for specific purposes, but is neither restricted nor committed. Through resolution, the board of education has authorized the district's superintendent to assign fund balances. Per district policy, intended use may be expressed by the district's Board of Education and assigned by authorized individuals including the Superintendent or Chief Financial Officer. • Unassigned fund balance - The residual amount reported when the balances do not meet any of the above criterions. The district reports positive unassigned fund balance only in the general fund. Negative unassigned balances may be reported in all funds. Fund Balance Policy- The district's policy states that maintaining a fiscal year-end fund balance as an operating reserve in the general fund is a beneficial and sound financial management practice. The Board of Education assigns to the Superintendent or designee the responsibility of accumulating and maintaining a general fund fund balance amounting to 10% of the district's current fiscal year adopted budget or $10,000,000, whichever is greater at fiscal year-end, as an operating reserve. This amount will include the emergency reserve required by Article X, Section 20 of the Colorado Constitution (Taxpayer's Bill of Rights). The district has not established a formal policy for its use of restricted and unrestricted fund balances. However, if both restricted and unrestricted fund balances are available for a specific purpose, the district uses restricted fund balance first, followed by committed, assigned, and unassigned fund balances. Revenues Property Taxes - Property taxes for a calendar year are certified in arrears on December 10 and attached as a lien on the property the previous January 1. For example, property taxes paid in 2017 are certified to the county in December 2016 and are available for collection on the levy date, January 1, 2017. Property taxes are payable in full by April 30 or in two equal installments due February 28 and June 15. Property tax receipts collected by the county are generally remitted to the district in the subsequent month. November 6, 2018 - Page 269 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) State Revenues - The district receives unrestricted state equalization revenues as required by State statutes. Interest Income - Interest income earned on pooled cash is recorded as revenue in the General Fund. Interest income earned in the Bond Redemption Fund, Building Fund, Capital Reserve Fund and the Agency Fund is recorded when earned in the related fund. 53 November 6, 2018 - Page 270 0 54 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 2: CASH AND INVESTMENTS At June 30, 2017, the district had the following cash and investments: Cash on Hand $ 1,400 Deposits 5,607,040 Investments 171,011,664 Total $ 176,620,104 Cash and investments are reported in the finanical statement as follows: Cash and Investments Restricted Cash and Investments Agency fund Cash and Investments $ 40,223,388 135,105,819 1,290,897 $ 176,620,104 Deposits The Colorado Public Deposit Protection Act (PDPA) requires all local government entities to deposit cash in eligible public depositories. Eligibility is determined by state regulations. Amounts on deposit in excess of federal insurance levels must be collateralized by eligible collateral as determined by the PDPA. The PDPA allows the financial institution to create a single collateral pool for all public funds held. The pool is to be maintained by another institution, or held in trust for all uninsured public deposits as a group. The fair value of the collateral must be at least equal to 102% of the uninsured deposits. At June 30, 2017, the district had bank deposits of $5,598,615 collateralized with securities held by the financial institution's agent but not in the district's name. November 6, 2018 - Page 271 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 2: CASH AND INVESTMENTS (continued) Investments The district is required to comply with State statutes which specify investment instruments meeting defined rating, maturity, and concentration risk criteria in which local governments may invest, which include the following. State statutes do not address custodial risk. • Obligations of the United States and certain U.S. Agency securities • Certain international agency securities • General obligation and revenue bonds of U.S. local government entities • Bankers' acceptance of certain banks • Commercial paper • Written repurchase agreements collateralized by certain authorized securities • Certain money market funds • Guaranteed investment contracts • Local government investment pools Interest Rate Risk - State statutes generally limit the maturity date of investment securities to five years from the date of purchase unless the governing board authorizes the investment for a period in excess of five years. Credit Risk- The district has no policy toward credit risk other than to follow State statutes which limit certain investments to those with at least two credit ratings at or above "A" or its equivalent from nationally recognized statistical rating organizations. If it is a general obligation of this state or of any political subdivision, institution, department, agency, instrumentality, or authority of this state or carries at least two credit ratings at or above "AA" or its equivalent from such organizations. Concentration of Credit Risk - State statutes do not limit the amount the district may invest in any single issuer, except for corporate securities. Local Government Investment Pool — At June 30, 2017, the district had $171,011,664 invested in the Colorado Local Government Liquid Asset Trust (Colotrust), an investment vehicle established for local government entities in Colorado to pool surplus funds. The Colorado Division of Securities administers and enforces the requirements of creating and operating Colotrust. The pool operated in conformity with the Securities and Exchange Commission's Rule 2a-7. Colotrust is measured at the net asset value per share, with each share equal in value to $1.00. 55 November 6, 2018 - Page 272 0 56 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 2: CASH AND INVESTMENTS (continued) Colotrust is rated AAAm by Standard and Poor's. Investments of Colotrust are limited to those allowed by State statutes. A designated custodial bank provides safekeeping and depository services in connection with the direct investment and withdrawal functions. The custodian's internal records identify the investments owned by the participating governments. Restricted Cash and Investments At June 30, 2017, the Building and Capital Reserve funds held cash and investments of $134,657,508 and $448,311, respectively, representing unspent debt proceeds restricted for capital projects. November 6, 2018 - Page 273 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 3: CAPITAL ASSETS Capital asset activities for the year ended June 30, 2017, is summarized below. Eagle County School District Capital Asset Summary 6/30/2017 Balances Balances 6/30/2016 Additions Reductions 6/30/2017 Governmental Activities Capital Assets, Not Being Depreciated Land $ 11,300,761 $ 2,031,408 $ $ 13,332,169 Construction in Progress - 8,907,486 8,907,486 Total Capital Assets, Not Being Depreciated 11,300,761 10,938,894 22,239,655 Capital Assets, Being Depreciated Buildings and Improvements Equipment and Vehicles Total Capital Assets, Being Depreciated 264,660,004 12,813,710 4,068,900 1,159, 308 479,748 277,473,714 5,228,208 268,728,904 13,493, 270 479,748 282,222,174 Less Accumulated Depreciation For Buildings and Improvements 128,555,733 8,121,426 136,677,159 Equipment and Vehicles 11,291,082 421,612 472,169 11,240,525 Total Accumulated Depreciation 139,846,815 8,543,038 472,169 147,917,684 Total Capital Assets, Being Depreciated, Net 137,626,899 (3,314,830) 7,579 134,304,490 Governmental Activities Capital Assets, Net $ 148,927,660 $ 7,624,064 $ 7,579 $ 156,544,145 Business -Type Activities Capital Assets, Not Being Depreciated Land $ 11,776 - $ 11,776 Capital Assets, Being Depreciated Buildings and Improvements 803,498 - 803,498 Less Accumulated Depreciation For Buildings and Improvements 730,338 13,648 743,986 Total Capital Assets, Being Depreciated, Net 73,160 (13,648) 59,512 Business Type Activities Capital Assets, Net $ 84,936 $ (13,648) $ $ 71,288 Depreciation expense was charged to programs of the District as follows: Governmental Activities: Instruction 5,980,127 Supporting Services 2,562,911 Total $ 8,543,038 57 November 6, 2018 - Page 274 0 58 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 4: SHORT-TERM DEBT During the year ended June 30, 2017, the District borrowed $20,377,460 from the State- sponsored interest-free loan program to provide cash flow throughout the fiscal year. The loan was paid in full in May 2017, from property taxes received in February and March. NOTE 5: LONG-TERM DEBT Following is a summary of long-term debt transactions of the district for the year ended June 30, 2017. Governmental Activities General Obligation Bonds 2013 Refunding Bonds Bond Premium 2009 Refunding Bonds Bond Premium 2007 Refunding Bonds Bond Premium 2005 Refunding Bonds Bond Premium 2017 Refunding Bonds Bond Premium Total General Obligation Bonds 2010 Certificates of Participation COPs Premium Compensated Absences Balances Due Within One 6/30/16 Additions Reductions Balances 6/30/17 Year $ 101,875,000 $ $ $ 101,875,000 $ 3,070,000 14,518,366 1,319,851 13,198,515 5,575,000 1,775,000 3,800,000 1,855,000 295,785 147,893 147,892 - 2,950,000 2,950,000 146,642 146,642 - 12,855,000 4,075,000 8,780,000 4,280,000 511,766 170,559 341,207 - 131,770,000 - 131,770,000 22,332,115 469,259 21,862,856 138,727,559 154,102,115 11,054,204 281,775,470 9,205,000 7,585,000 7,585,000 173,585 173,585 955,576 524,516 523,284 956,808 114,817 Total Governmental Activities $ 147,441,720 $ 154,626,631 $ 19,336,073 $ 282,732,278 $ 9,319,817 Compensated absences of the governmental activities are expected to be liquidated with revenues of the General Fund. General Obligation Bonds General obligation bonds are direct obligations and pledge the full faith and credit of the district. The district issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. These bonds have been issued for governmental activities. Individual bond issue information is listed below: • 131,770,000 General Obligation Refunding Bonds, Series 2017, were issued to refund the outstanding Certificates of Participation, construct new school facilities and provide for other capital improvement projects. Principal payments are due annually on December 1, 2027, through 2036. Interest payments are due semi-annually on June 1 and December 1, with interest accruing at 5% per annum. November 6, 2018 - Page 275 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 5: LONG-TERM DEBT (continued) General Obligation Bonds (continued) • $102,245,000 General Obligation Refunding Bonds, Series 2013, were issued to refund a portion of the outstanding General Obligation Bonds, Series 2007. Principal payments are due annually beginning December 1, 2017 through 2026. Interest payments are due semi-annually on June 1 and December 1, with interest accruing at rates ranging from 2% to 5% per annum. • $13,800,000 General Obligation Refunding Bonds, Series 2009, were issued to refund a portion of the outstanding General Obligation Improvement and Refunding Bonds, Series 1999. Principal payments are due annually on December 1, through 2018. Interest payments are due semi-annually on June 1 and December 1, with interest accruing at rates ranging from 2.25% to 5% per annum. • $128,370,000 General Obligation Bonds, Series 2007, were issued to construct new school facilities and provide for other capital improvements projects. Principal payments were due annually on December 1, 2013, through 2016. Interest payments were due semi-annually on June 1 and December 1, with interest accruing at rates ranging from 4.5% to 5% per annum. During the year ended June 30, 2017, the bonds were paid in full. • $33,870,000 General Obligation Refunding Bonds, Series 2005, were issued to refund a portion of the General Obligation Improvement and Refunding Bonds, Series 1999. Principal payments are due annually on December 1, through 2018. Interest payments are due semi-annually on June 1 and December 1, with interest accruing at rates ranging from 3.5% to 5% per annum. Bond payments, to maturity, are as follows. Year Ended June 30, Principal Interest Total 2018 $ 9,205,000 11,474,963 20,679,963 2019 9,665,000 11,014,932 20,679,932 2020 10,130,000 10,547,425 20,677,425 2021 10,605,000 10,050,750 20,655,750 2022 11,120,000 9,517,850 20,637,850 2023-2027 63,730,000 39,555,662 103,285,662 2028-2032 62,775,000 25,401,625 88,176,625 2033-2037 68,995,000 7,902,375 76,897,375 $ 246,225,000 $ 125,465,582 $ 371,690,582 59 November 6, 2018 - Page 276 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 5: LONG-TERM DEBT (continued) General Obligation Bonds (continued) In September, 2010, the District issued $4,995,000 Certificates of Participation, Series 2010A and $6,525,000 Certificates of Participation, 2010B, used to finance the demolition of the Meadow Mountain Elementary School and the renovation of the former Battle Mountain High School. Principal payments on the Series 2010A were due annually beginning December 1, 2010, through 2040. Interest accrued at rates ranging from 2% to 4.75% per annum and were due semi-annually on June 1 and December 1. Principal payments on the Series 2010B debt were due annually beginning December 1, 2025 through 2040. Interest accrued at rates ranging from 5.13% to 6.0% per annum and were due semi-annually on June 1 and December 1. The Series 2010B Certificates of Participation were issued as Build America Bonds whereby the District would receive a subsidy from the United States Treasury equal to 35% of each interest payment. Defeased Debt In February, 2017, proceeds of the General Obligation Bonds, Series 2017, in the amount of $8,462,505 were deposited in an irrevocable trust with an escrow agent to provide for the future debt service requirements of $7,385,000 of the Certificates of Participation 2010A and 2010B. The refunding resulted in an accounting loss of $903,920, and a minimal economic loss (the difference between the present values of the old and new debt service payments). As a result the refunded bonds are considered defeased and the liability has been removed from the financial statements. The outstanding balance of the defeased debt at June 30, 2017, was $7,385,000. In June, 2013, proceeds of the General Obligation Refunding Bonds, Series 2013, in the amount of $119,849,331 were deposited in an irrevocable trust with an escrow agent to provide for the future debt service requirements of $103,590,000 of the General Obligation Refunding Bonds, Series 2007. As a result the refunded bonds are considered defeased and the liability has been removed from the financial statements. The outstanding balance of the defeased debt was called and paid on December 1, 2016. NOTE 6: INTERFUND TRANSFERS Transfers In Building Fund Nutrition Services Fund Capital Reserve Fund Transportation Fund 60 Transfers Out Capital Reserve Fund $ 841,879 General Fund 93,865 General Fund 1,669,740 General Fund 723,141 $ 3,328,625 November 6, 2018 - Page 277 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 6: INTERFUND TRANSFERS (continued) The Capital Reserve Fund transferred debt service reserves to the Building Fund in connection with the debt refunding of the district's certificates of participation. The General Fund transfers a portion of its funding to the Capital Reserve Fund to be used for capital purposes. The General Fund subsidized the student transportation program reported in the Transportation Fund and the food services operations reported in the Nutrition Services Fund. NOTE 7: RISK MANAGEMENT The district is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; injuries to employees; and natural disasters. The district accounts for and finances its risk activities in the General Fund. The district purchases commercial insurance for worker compensation risks. For its risk of property loss or damage and general liability, the District participates in the Colorado School Districts Self -Insurance Pool (CSDSIP). Colorado School Districts Self Insurance Pool The CSDSIP is sponsored by the Colorado Association of School Boards (CASB) and operates as a self-insurance pool comprised of various school districts and other related public educational entities within the State of Colorado. The CSDSIP is administered by the Pool Board. The district pays an annual premium to the CSDSIP for various types of property and liability insurance coverage. The Pool Agreement provides that the CSDSIP will be self-sustaining through member premiums and will reinsure through a duly authorized insurer. The reinsurance covers claims against the CSDSIP in excess of specific claim amounts and in the aggregate in an amount and at limits determined by the CSDSIP to be adequate to protect the solvency of the CSDSIP. The district did not have any significant reductions in insurance coverage in the prior year, nor did it have any insurance settlements exceed insurance coverage in the past three years. NOTE 8: JOINTLY GOVERNED ORGANIZATION The District, in conjunction with other surrounding Districts, created the Mountain Board of Cooperative Educational Services (BOCES). The BOCES is an organization that provides member districts services at a shared lower cost per district. The BOCES board is comprised of one member from each participating district. The BOCES financial statements can be obtained at their administrative offices located at 1713 Mount Lincoln Drive West, Leadville, Colorado 80641. During the year ended June 30, 2017, the District paid $7,790 to the BOCES. 61 November 6, 2018 - Page 278 0 EAGLE COUNTY SCHOOLS 62 Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 9: DEFINED BENEFIT PENSION PLAN General Information Plan Description- The District contributes to the School Division Trust Fund (SDTF), a cost- sharing multiple -employer defined benefit pension plan administered by the Public Employees' Retirement Association of Colorado (PERA). All employees of the District participate in the SDTF. Title 24, Article 51 of the Colorado Revised Statutes (CRS) assigns the authority to establish and amend plan provisions to the State Legislature. PERA issues a publicly available financial report that includes information on the SDTF. That report may be obtained at www.copera.org/investments/pera-financial-reports. Benefits Provided - The SDTF provides retirement, disability, and survivor benefits to plan participants or their beneficiaries. Retirement benefits are determined by the amount of service credit earned or purchased, highest average salary, the benefit structure in place, the benefit option selected at retirement, and age at retirement. The retirement benefit is the greater of the a) highest average salary multiplied by 2.5% and then multiplied by years of service credit, or b) the value of the participant's contribution account plus an equal match on the retirement date, annualized into a monthly amount based on life expectancy and other actuarial factors. In no case can the benefit amount exceed the highest average salary or the amount allowed by applicable federal regulations. Retirees may elect to withdraw their contributions upon termination of employment, and may be eligible to receive a matching amount if five years of service credit is earned and certain other criteria is met. Retirees who elect to receive a lifetime retirement benefit are generally eligible to receive post-retirement cost -of -living adjustments (COLAs) as established by State statutes. Retirees who began employment before January 1, 2007, receive an annual increase of 2%, unless PERA has a negative investment year, in which case the annual increase for the next three years is the lesser of 2% or the average consumer price index for the prior calendar year. Retirees that began employment after January 1, 2007, receive an annual increase of the lesser of 2% or the average consumer price index for the prior calendar year, with certain limitations. Disability benefits are available for plan participants once they reach five years of earned service credit and meet the definition of a disability. The disability benefit amount is based on the retirement benefit formula described previously, considering a minimum of twenty years of service credit. Survivor benefits are determined by several factors, which include the amount of earned service credit, highest average salary of the deceased, the benefit structure in place, and the qualified survivor receiving the benefits. Contributions - The District and eligible employees are required to contribute to the SDTF at rates established by Title 24, Article 51, Part 4 of the CRS. These contribution requirements are established and may be amended by the State Legislature. The contribution rate for employees is 8% of covered salaries. The District's contribution rate for calendar years 2016 and 2017 was 19.15% and 19.65% of covered salaries, respectively. However, a portion of the District's contribution (1.02% of covered salaries) is allocated to the Health Care Trust Fund (See Note 10). The District's contributions to the SDFT for the year ended June 30, 2017, were $8,196,242, equal to the required contributions. November 6, 2018 - Page 279 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 9: DEFINED BENEFIT PENSION PLAN (continued) Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At June 30, 2017, the District reported a net pension liability of $255,376,474, representing its proportionate share of the net pension liability of the SDTF. The net pension liability was measured at December 31, 2016, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of December 31, 2015. Standard update procedures were used to roll -forward the total pension liability to December 31, 2016. The District's proportion of the net pension liability was based on the District's contributions to the SDTF for the calendar year ended December 31, 2016, relative to the contributions of all participating employers. At December 31, 2016, the District's proportion was .8577202083%, which was a decrease of 0.0100268841% from its proportion measured at December 31, 2015. For the year ended June 30, 2017, the District recognized pension expense of $48,723,961. At June 30, 2017, the District reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Differences between expected and actual experience Changes of assumptions and other inputs Net difference between projected and actual earnings on plan investments Changes in proportion Contributions subsequent to the measurement date Total Deferred Outflows of Resources 3,205,172 82,864,337 8,635,534 268,602 5,487,674 $ 100,461,319 Deferred Inflows of Resources $ 2,278 1,165,089 1,108, 644 $ 2,276,011 63 November 6, 2018 - Page 280 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 9: DEFINED BENEFIT PENSION PLAN (cont/hued) Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions (continued) District contributions subsequent to the measurement date of $5,487,674 will be recognized as a reduction of the net pension liability in the subsequent fiscal year. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows. Year Ended June 30, 2018 2019 2020 2021 Total $ 37,248,170 37,002,357 18,361,929 85,178 $ 92,697,634 Actuarial Assumptions —The actuarial valuation as of December 31, 2015 determined the total pension liability using the following actuarial assumptions and other inputs. On November 18, 2016, PERA's governing board adopted revised economic and demographic assumptions, which were effective on December 31, 2016, and which were reflected in the roll -forward calculation of the total pension liability from December 31, 2015, to December 31, 2016, as follows: Price Inflation Real wage growth Wage Inflation Salary increases, including wage inflation Long-term investment rate of return, net of plan investment expenses, including price inflation Discount Rate Future post retirement benefit increases: Hired prior to January 1, 2007 Hired after December 31, 2006 64 Assumptions 2.8% 1.1% 3.9% 3.9%- 10.1% 7.5% 7.5% 2.0% ad hoc Revised Assumptions 2.4% 1.1% 3.5% 3.5%- 9.7% 7.3% 5.3% 2.0% ad hoc November 6, 2018 - Page 281 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 9: DEFINED BENEFIT PENSION PLAN (continued) Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions (continued) Mortality rates used in the December 31, 2015 valuation were based on the RP -2000 Combined Mortality Table for Males or Females, as appropriate, with adjustments for mortality improvements based on a projection of Scale AA to 2020 with Males set back 1 year, and Females set back 2 years. Active member mortality was based upon the same mortality rates but adjusted to 55 percent of the base rate for males and 40 percent of the base rate for females. For disabled retirees, the RP -2000 Disabled Mortality Table (set back 2 years for males and set back 2 years for females) was assumed. The actuarial assumptions used in the December 31, 2015 valuation were based on the results of an actuarial experience study for the period January 1, 2008 through December 31, 2011, adopted by PERA's Board on November 13, 2012, and an economic assumption study, adopted by PERA's Board on November 15, 2013 and January 17, 2014. As a result of the 2016 experience analysis and the October 28, 2016 actuarial assumptions workshop, revised economic and demographic actuarial assumptions including withdrawal rates, retirement rates for early reduced and unreduced retirement, disability rates, administrative expense load, and pre- and post- retirement and disability mortality rates were adopted by PERA's Board on November 18, 2016 to more closely reflect PERA's actual experience. As the revised economic and demographic assumptions are effective as of the measurement date, December 31, 2016. These revised assumptions were reflected in the total pension liability roll -forward procedures. Healthy mortality assumptions for active members reflect the RP -2014 White Collar Employee Mortality Table, a table specifically developed for actively working people. To allow for an appropriate margin of improved mortality prospectively, the mortality rates incorporate a 70 percent factor applied to male rates and a 55 percent factor applied to female rates. Healthy, post-retirement mortality assumptions reflect the RP -2014 White Collar Healthy Annuitant Mortality Table, adjusted as follows: Males: Mortality improvement projected to 2018 using the MP -2015 projection scale, a 93 percent factor applied to rates for ages less than 80, a 113 percent factor applied to rates for ages 80 and above, and further adjustments for credibility. Females: Mortality improvement projected to 2020 using the MP -2015 projection scale, a 68 percent factor applied to rates for ages less than 80, a 106 percent factor applied to rates for ages 80 and above, and further adjustments for credibility. For disabled retirees, the mortality assumption was changed to reflect 90 percent of the RP -2014 Disabled Retiree Mortality Table. 65 November 6, 2018 - Page 282 0 66 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 9: DEFINED BENEFIT PENSION PLAN (continued) Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions (continued) The long-term expected rate of return on plan investments was determined using a log- normal distribution analysis in which best estimate ranges of expected future real rates of return (expected return, net of investment expense and inflation) were developed for each major asset class. These ranges were combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and then adding expected inflation. As of the November 18, 2016 adoption of the current long-term expected rate of return was presented to the PERA Board, the target allocation and best estimates of geometric real rates of return for each major asset class are summarized in the following table: Asset Class U.S. Equity - Large Cap U.S. Equity - Small Cap Non U.S. Equity - Developed Non U.S. Equity - Emerging Core Fixed Income High Yield Non U.S. Fixed Income - Developed Emerging Market Debt Core Real Estate Opportunity Fund Private Equity Cash Total 30 Year Expected Geometric Target Real Rate of Allocation Return 21.20% 7.42% 18.55% 5.83% 19.32% 1.38% 1.84% 0.46% 8.50% 6.00% 8.50% 1.00% 100.00% 4.30% 4.80% 5.20% 5.40% 1.20% 4.30% 0.60% 3.90% 4.90% 3.80% 6.60% 0.20% In setting the long-term expected rate of return, projections employed to model future returns provide a range of expected long-term returns that, including expected inflation, ultimately support a long-term expected rate of return assumption of 7.25%. November 6, 2018 - Page 283 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 9: DEFINED BENEFIT PENSION PLAN (continued) Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions (continued) Discount Rate —The discount rate used to measure the total pension liability was 5.26%. The projection of cash flows used to determine the discount rate assumed that employee contributions will be made at the current contribution rate and the employer contributions will be made at the rates specified in State statutes, which currently require annual increases, to a total of 20.15% of covered salaries for the year ended December 31, 2018. When the actuarially determined funding ratio reaches 103 percent, the employer contribution rate will decrease .5% each year, to a minimum of 10.15%. Based on the assumptions described previously, the SDTF's fiduciary net position was projected to be depleted in 2041 and, as a result, the municipal bond index rate, defined as the December average of the Bond Buyer General Obligation 20 year Municipal Bond Index, was used in the determination of the discount rate. The long-term expected rate of return of 7.25% on plan investments was applied to all periods through 2041, and the municipal bond index rate was applied to periods after 2041 to develop the discount rate. On the measurement date of December 31, 2016, the municipal bond index rate was 3.86%, resulting in a discount rate of 5.26%. The discount rate at the prior measurement date was 7.5%. Sensitivity of the Net Pension Liability to Changes in the Discount Rate — The following presents the district's proportionate share of the net pension liability calculated using the discount rate of 5.26%, as well as the district's proportionate share of the net pension liability if it were calculated using a discount that is one percentage point lower (4.26%) or one percentage point higher (6.26%) than the current rate, as follows: 1 % Decrease (4.26%) Current Discount Rate (5.26%) 1% Increase (6.26%) Proportionate share of the net Pension Liability $ 321,127,710 $ 255,376,474 $ 201,824,473 Pension P/an Fiduciary Net Position — Detailed information about the SDTF's fiduciary net position is available in PERA's separately issued financial report, which may be obtained at www.copera.org/investments/pera-financial-reports. NOTE 10: POSTEMPLOYMENT HEALTHCARE BENEFITS P/an Description - The district contributes to the Health Care Trust Fund (HCTF), a cost- sharing multiple -employer post -employment healthcare plan administered by PERA. The HCTF provides a health care premium subsidy to PERA-participating benefit recipients and their eligible beneficiaries. Title 24, Article 51, Part 12 of the CRS, as amended, assigns the authority to establish the HCTF benefit provisions to the State Legislature. PERA issues a publicly available annual financial report that includes financial statements and required supplementary information for the HTCF. That report may be obtained as described previously. November 6, 2018 - Page 284 c Notes to Financial Statements Basic Financial Statements 67 68 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO FINANCIAL STATEMENTS June 30, 2017 NOTE 10: POSTEMPLOYMENT HEALTHCARE BENEFITS (continued) Funding Policy - The district is required to contribute at a rate of 1.02% of covered salaries for all PERA participants. No employee contributions are required. The contribution requirements for the district are established under Title 24, Article 51, Part 4 of the CRS, as amended. The apportionment of the contributions to the HCTF is established under Title 24, Article 51, Section 208 of the CRS, as amended. The district's apportionment to the HCTF for the years ended June 30, 2017, 2016, and 2015 was $430,454, $390,919 and $383,924 respectively, equal to the required amounts for each year. NOTE 11: COMMITMENTS AND CONTINGENCIES Claims and Judgments The district participates in a number of federal and state programs that are fully or partially funded by grants received from other governmental units. Expenditures financed by grants are subject to audit by the appropriate grantor government. If expenditures are disallowed due to noncompliance with grant program regulations, the district may be required to reimburse the grantor government. At June 30, 2017 significant amounts of grant expenditures have not been audited by the grantor agency, but the district believes that disallowed expenditures, if any, based on subsequent audits will not have a material effect on the overall financial position of the district. Litigation The district is a defendant in various pending or threatened litigation. However, the outcome of the litigation cannot be determined at this time. Tabor Amendment In November 1992, Colorado voters passed Article X, Section 20 (the "Amendment") to the State Constitution which limits state and local government taxing powers and imposes spending limitations. The district is subject to the Amendment. In November 2000, voters within the district authorized the district to collect, retain, and spend the full revenues received by the district from any source effective July 1, 2000, and continuing thereafter as exemptions to the limits which would otherwise apply under the Amendment. The Amendment is subject to many interpretations, but the district believes it is in substantial compliance with the Amendment. The Amendment requires the district to establish a reserve for emergencies representing 3% of qualifying expenditures. At June 30, 2017, fund balance of $2,375,000 was restricted in the General Fund to satisfy the reserve requirement. November 6, 2018 - Page 285 0 EAGLE COUNTY SCHOOLS REQUIRED SUPPLEMENTARY INFORMATION 69 November 6, 2018 - Page 286 0 Required Supplementary Information Schedule of Proportionate Share off the Net Pension Liability 70 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY AND CONTRIBUTIONS PUBLIC EMPLOYEES' RETIREMENT ASSOCIATION OF COLORADO SCHOOL DIVISION TRUST FUND June 30, 2017 PROPORTIONATE SHARE OF THE NET PENSION LIABILITY District's Proportion of the Net Pension Liability District's Proportionate Share of the Net Pension Liability District's Covered Payroll District's Proportionate Share of the Net Pension Liability as a Percentage of Covered Payroll Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 12/31/2016 12/31/2015 12/31/2014 12/31/2013 0.8577202083% 0.8677470924% 0.8680262317% 0.8568952317% $ 255,376,474 $ 132,715,791 $ 117,646,711 $ 109,296,755 $ 38,496,189 $ 37,816,183 $ 36,364,064 $ 34,544,173 663% 351% 324% 316% 43% 59% 63% 64% 6/30/2017 6/30/2016 6/30/2015 6/30/2014 DISTRICT CONTRIBUTIONS Statutorily Required Contribution $ 7,765,788 $ 6,795,954 $ 6,353,040 $ 5,667,716 Contributions in Relation to the Statutorily Required Contribution (7,765,788) (6,795,954) (6,353,040) (5,667,716) Contribution Deficiency (Excess) $ $ - $ $ District's Covered Payroll $ 42,201,383 $ 38,325,382 $ 37,639,638 $ 35,481,967 Contributions as a Percentage of Covered Employee Payroll 18.40% 17.73% 16.88% 15.97% This schedule is presented to show information for 10 years. Until information for the full 10 -year period is available, information will be presented for the years it is available. See the accompanying Independent Auditors' Report. November 6, 2018 - Page 287 O EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE GENERAL FUND Year Ended June 30, 2017 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE Positive (Negative) REVENUES Local Sources Property Taxes $ 40,563,185 $ 47,955,358 $ 48,221,931 $ 266,573 Specific Ownership Taxes 2,972,250 3,113,001 3,086,534 (26,467) Delinquent Taxes, Penalties and Interest 67,639 67,639 Tuition and Fees 780,957 867,717 941,182 73,465 Pupil Activities 656,300 680,290 781,864 101,574 Charter School Services 445,000 495,771 526,470 30,699 Investment Income 25,000 125,000 153,394 28,394 Other 1,163,583 921,947 1,136,521 214,574 Total Local Sources 46,606,275 54,159,084 54,915,535 756,451 State Sources State Equalization Special Education English Language Proficiency Act (ELPA) Other Total State Sources Federal Sources Grants TOTAL REVENUES 16,695,159 1,130, 000 880,155 480,197 17,204,481 1,159, 703 327,890 436,620 19,185, 511 19,128, 694 515,286 17, 268, 541 1,446,132 799,153 496,581 64,060 286,429 471,263 59,961 20,010,407 881,713 536,267 536,267 66,307,072 73,824,045 75,462, 209 1,638,164 EXPENDITURES Salaries 37,766,411 41,730,742 40,749,499 981,243 Employee Benefits 13,364,427 14,521,127 14,601,371 (80,244) Purchased Services 5,812,710 6,204,054 5,721,408 482,646 Supplies and Materials 4,430,321 5,452,225 4,310,492 1,141,733 Property 158,020 174,337 138,672 35,665 Other 746,895 768,687 962,959 (194,272) Charter School 3,030,640 3,432,845 3,358,168 74,677 TOTAL EXPENDITURES 65,309,424 72,284,017 69,842,569 2,441,448 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 997,648 1,540,028 5,619,640 4,079,612 OTHER FINANCING SOURCES (USES) Transfers Out (1,510,000) (2,466,746) (2,486,746) (20,000) NET CHANGE IN FUND BALANCE (512,352) (926,718) 3,132,894 4,059,612 FUND BALANCE, Beginning 11,020,810 12,014,038 12,014,038 - FUND BALANCE, Ending $ 10,508,458 $ 11,087,320 $ 15,146,932 $ 4,059,612 See the accompanying Independent Auditors' Report. Required Supplementary Information Budgetary Comparison Schedule — General Fund 71 November 6, 2018 - Page 288 0 72 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO REQUIRED SUPPLEMENTARY INFORMATION June 30, 2017 NOTE 1: SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY AND CONTRIBUTIONS The Public Employees' Retirement Association of Colorado School Division Trust Fund's net pension liability and associated amounts are measured annually at December 31, based on an actuarial valuation as of the previous December 31. The District's contributions and related ratios represent cash contributions and any related accruals that coincide with the District's fiscal year ending on June 30. Changes in Assumptions and Other Inputs For the year ended June 30, 2017, the total pension liability was determined by an actuarial valuation as of December 31, 2015. In addition, the following revised economic and demographic assumptions were effective as of December 31, 2016, and were reflected in the roll -forward procedures to determine the total pension liability at December 31, 2016. • Investment rate of return assumption decreased from 7.5% per year, compounded annually, net of investment expenses, to 7.25%. • Price inflation assumption decreased from 2.8% per year to 2.4%. • Real rate of investment return assumption increased from 4.7% per year, net of investment expenses, to 4.85%. • Wage inflation assumption decreased from 3.9% per year to 3.5%. • Healthy and disables mortality assumptions are based on the RP -2014 Mortality Tables, updated from the RP -2000 Mortality Tables. NOTE 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY Budgets The district follows the following procedures in establishing the budgetary data reflected in the financial statements: • In March, the superintendent submits to the board of education a preliminary proposed budget for the period commencing the following July 1. The budget includes proposed expenditures and the means of financing them. • Public hearings are conducted at regular board of education meetings to obtain taxpayer comments. • In June, the budget is legally adopted by the board of education. • In December, a revised budget is legally adopted by the board of education. November 6, 2018 - Page 289 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO REQUIRED SUPPLEMENTARY INFORMATION June 30, 2017 NOTE 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) Budgets (continued) Colorado Budget Law requires that all funds have legally adopted budgets and appropriations. Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles ("GAAP"). Total expenditures for each fund may not exceed the amount appropriated. Appropriations for a fund may be increased provided they are offset by unanticipated revenue. All appropriations lapse at the end of each fiscal year. Authorization to transfer budget amounts between programs and/or departments within any fund and the reallocation of budget line items within any program and/or department rests with the superintendent. Revisions and/or supplemental appropriations that alter the total expenditures of any fund must be approved by the board of education. Legal Compliance For the year ended June 30, 2017, expenditures of the Transportation Fund exceeded the amount budgets by $328,437. This may be a violation of the Budget Law. 73 November 6, 2018 - Page 290 0 EAGLE COUNTY SCHOOLS Supplementary Information Combining and Individual Fund Financial Statements and Schedules November 6, 2018 - Page 291 0 EAGLE COUNTY SCHOOLS ASSETS Cash and Investments Restricted Cash and Investments Accounts Receivable Taxes Receivable Grants Receivable Inventories TOTAL ASSETS LIABILITIES Accrued Liabilities Accrued Salaries and Benefits Unearned Revenues TOTAL LIABILITIES DEFERRED INFLOWS OF RESOURCES Property Taxes FUND BALANCES Nonspendable Inventories Restricted for Capital Outlay Assigned to Capital Outlay Assigned to Transportation Assigned to Nutrition Services TOTAL FUND BALANCES $ $ $ TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES $ NONMAJOR GOVERNMENTAL FUNDS June 30, 2017 NUTRITION SERVICES 370,619 $ 2,356 36,663 84,545 494,183 $ 25,341 25,341 84,545 384,297 468,842 494,183 $ GOVERNMENT DESIGNATED - PURPOSE GRANTS CAPITAL RESERVE TRANSPORTATION 383,047 $ 260,008 643,055 $ - $ 312,222 330,833 643,055 643,055 $ 1,219,643 $ 448,311 1,667,954 $ 448,311 1,219,643 1,667,954 1,667,954 $ See the accompanying Independent Auditors' Report. 28,228 $ 31,376 43,590 103,194 $ 88,565 $ 88,565 9,295 5,334 5,334 103,194 $ TOTAL 2,001,537 448,311 33,732 43,590 296,671 84,545 2,908,386 88,565 337,563 330,833 756,961 9,295 84,545 448,311 1,219,643 5,334 384,297 2,142,130 2,908,386 Combining Balance Sheet Supplementary Information November 6, 2018 - Page 292 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS Year Ended June 30, 2017 GOVERNMENT DESIGNATED - NUTRITION PURPOSE CAPITAL SERVICES GRANTS RESERVE TRANSPORTATION TOTAL REVENUES Local Sources $ 649,555 $ 443,250 $ 46,580 $ 1,790,189 $ 2,929,574 State Sources 38,517 271,802 - 436,461 746,780 Federal Sources 1,239,781 2,774,071 - - 4,013,852 TOTAL REVENUES 1,927,853 3,489,123 46,580 2,226,650 7,690,206 EXPENDITURES Current Instruction - 2,233,525 - 2,233,525 Supporting Services 1,964,650 1,255,598 - 3,003,104 6,223,352 Capital Outlay - - 1,011,441 - 1,011,441 TOTAL EXPENDITURES 1,964,650 3,489,123 1,011,441 3,003,104 9,468,318 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (36,797) (964,861) (776,454) (1,778,112) OTHER FINANCING SOURCES (USES) Transfers In 93,865 1,669,740 723,141 2,486,746 Transfers Out - (841,879) - (841,879) TOTAL OTHER FINANCIAL SOURCES (USES) 93,865 827,861 723,141 1,644,867 NET CHANGE IN FUND BALANCES 57,068 (137,000) (53,313) (133,245) FUND BALANCES, Beginning 411,774 1,804,954 58,647 2,275,375 FUND BALANCES, Ending $ 468,842 $ - $ 1,667,954 $ 5,334 $ 2,142,130 See the accompanying Independent Auditors' Report. 76 November 6, 2018 - Page 293 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE NUTRITION SERVICES FUND Year Ended June 30, 2017 VARIANCE ORIGINAL FINAL Positive BUDGET BUDGET ACTUAL (Negative) REVENUES Charges for Services Student Lunches $ 563,434 $ 653,434 $ 649,555 $ (3,879) State Sources 50,500 50,500 38,517 (11,983) Federal Sources Donated Commodities 90,000 90,000 146,340 56,340 National School Lunch Program 960,000 982,800 927,146 (55,654) School Breakfast Program 130,000 130,000 129,632 (368) Summer Food Service Program 22,800 36,663 13,863 TOTAL REVENUES 1,793,934 1,929,534 1,927,853 (1,681) EXPENDITURES Salaries Employee Benefits Purchased Services Donated Commodities Supplies and Materials Other TOTAL EXPENDITURES 752,584 282,352 12,000 90,000 703,600 24,600 823,885 304,916 12,300 90,000 721,565 42,500 1,865,136 1,995,166 820,741 342,091 6,380 146,340 625,519 23,579 3,144 (37,175) 5,920 (56, 340) 96,046 18,921 1,964,650 30,516 OTHER FINANCING SOURCES Transfers In 93,865 93,865 NET CHANGE IN FUND BALANCE (71,202) 28,233 57,068 28,835 FUND BALANCE, Beginning 250,212 411,774 411,774 FUND BALANCE, Ending $ 179,010 $ 440,007 $ 468,842 $ 28,835 See the accompanying Independent Auditors' Report. 77 November 6, 2018 - Page 294 0 EAGLE COUNTY SCHOOLS REVENUES Local Grants State Grants Federal Grants TOTAL REVENUES EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE GOVERNMENT DESIGNATED -PURPOSE GRANTS FUND Year Ended June 30, 2017 VARIANCE ORIGINAL FINAL Positive BUDGET BUDGET ACTUAL (Negative) $ 1,378,980 $ 1,378,980 $ 443,250 $ (935,730) 54,700 54,700 271,802 217,102 2,598,797 2,598,797 2,774,071 175,274 4,032,477 4,032,477 3,489,123 (543,354) EXPENDITURES Salaries 1,906,392 2,177,311 1,996,268 181,043 Employee Benefits 555,446 724,099 580,657 143,442 Purchased Services 730,882 510,935 390,604 120,331 Supplies and Materials 839,757 470,132 216,578 253,554 Other 139,160 (139,160) Indirect Costs 150,000 165,856 (15,856) TOTAL EXPENDITURES NET CHANGE IN FUND BALANCE FUND BALANCE, Beginning FUND BALANCE, Ending $ 4,032,477 4,032,477 3,489,123 543,354 See the accompanying Independent Auditors' Report. 78 $ November 6, 2018 - Page 295 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE TRANSPORTATION FUND Year Ended June 30, 2017 VARIANCE ORIGINAL FINAL Positive BUDGET BUDGET ACTUAL (Negative) REVENUES Local Sources Property Taxes $ 1,000,000 $ 1,000,000 $ 1,008,432 $ 8,432 Specific Ownership Taxes 50,000 50,000 50,358 358 Charges for Services 630,000 630,000 731,399 101,399 State Sources Transportation Funding 440,070 440,070 436,461 (3,609) TOTAL REVENUES 2,120,070 2,120,070 2,226,650 106,580 EXPENDITURES Operations and Maintenance 45,100 45,100 Transportation 2,518,520 2,518,520 Training Services 80,010 111,047 TOTAL EXPENDITURES 2,643,630 2,674,667 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES Transfers In NET CHANGE IN FUND BALANCE FUND BALANCE, Beginning FUND BALANCE, Ending 35,554 2,876,057 91,493 9,546 (357,537) 19,554 3,003,104 (328,437) (523,560) (554,597) (776,454) (221,857) 510,000 703,141 723,141 20,000 (13,560) 148,544 22,803 (53,313) (201,857) 58,647 58,647 9,243 $ 207,191 $ 5,334 $ (201,857) See the accompanying Independent Auditors' Report. 79 November 6, 2018 - Page 296 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE BOND REDEMPTION FUND Year Ended June 30, 2017 VARIANCE ORIGINAL FINAL Positive BUDGET BUDGET ACTUAL (Negative) REVENUES Local Sources Property Taxes $ 14,501,514 $ 20,032,969 $ 20,032,037 $ (932) Delinquent Taxes, Penalties and Interest - - 25,235 25,235 TOTAL REVENUES 14,501,514 20,032,969 20,057,272 24,303 EXPENDITURES Debt Service Principal 8,800,000 8,800,000 8,800,000 - Interest and Fiscal Charges 5,335,338 10,890,793 7,273,400 3,617,393 TOTAL EXPENDITURES 14,135,338 19,690,793 16,073,400 3,617,393 NET CHANGE IN FUND BALANCE FUND BALANCE, Beginning FUND BALANCE, Ending 366,176 342,176 12, 006, 757 3,983,872 3,641,696 12, 202,188 12, 202,188 $ 12,372,933 $ 12,544,364 $ 16,186,060 $ 3,641,696 See the accompanying Independent Auditors' Report. 80 November 6, 2018 - Page 297 0 EAGLE COUNTY SCHOOLS REVENUES Local Sources Investment Income Other Federal Sources Build America Bonds Interest Subsidy TOTAL REVENUES EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE BUILDING FUND Year Ended June 30, 2017 $ FINAL BUDGET 61,073 61,073 ACTUAL VARIANCE Positive (Negative) $ 555,574 $ 555,574 32,898 32,898 61,073 649,545 588,472 EXPENDITURES Capital Outlay 26,000,000 16,017,548 9,982,452 Debt Service Principal - 200,000 (200,000) Interest and Fiscal Charges 468,921 207,538 261,383 Debt Issuance Costs - 987,761 (987,761) TOTAL EXPENDITURES 26,468,921 17,412,847 9,056,074 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (26,407,848) (16,763,302) 9,644,546 OTHER FINANCING SOURCES (USES) Debt Issued 127,880,000 131,770,000 3,890,000 Debt Premium 21,074,578 22,332,115 1,257,537 Payment to Escrow Agent (8,498,395) (8,462,505) 35,890 Transfers In - 841,879 841,879 NET CHANGE IN FUND BALANCE 140,456,183 146,481,489 6,025,306 CHANGE IN FUND BALANCE FUND BALANCE, Beginning FUND BALANCE, Ending 114, 048, 335 129,718,187 15,669,852 $ 114,048,335 $ 129,718,187 $ 15,669,852 See the accompanying Independent Auditors' Report. Supplementary Information Budgetary Comparison Schedule — Building Fund 81 November 6, 2018 - Page 298 0 Supplementary Information Budgetary Comparison Schedule — Capital Reserve Fund 82 EAGLE COUNTY SCHOOLS REVENUES Local Sources Investment Income Other TOTAL REVENUES EXPENDITURES Capital Outlay Debt Service Interest and Fiscal Charges TOTAL EXPENDITURES EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE CAPITAL RESERVE FUND Year Ended June 30, 2017 VARIANCE ORIGINAL FINAL Positive BUDGET BUDGET ACTUAL (Negative) $ - $ - $ 2,498 $ 2,498 173,220 33,260 44,082 10,822 173,220 33,260 534,912 2,007,954 607,028 1,141, 940 2,007,954 46,580 13,320 1,011,441 996,513 1,011,441 996,513 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (968,720) (1,974,694) (964,861) 1,009,833 OTHER FINANCING SOURCES (USES) Transfers In 1,000,000 1,669,740 1,669,740 Transfers Out - - (841,879) (841,879) TOTAL OTHER FINANCING SOURCES (USES) 1,000,000 1,669,740 827,861 (841,879) NET CHANGE IN FUND BALANCE 31,280 (304,954) (137,000) 167,954 FUND BALANCE, Beginning - 1,804,954 1,804,954 - FUND BALANCE, Ending $ 31,280 $ 1,500,000 $ 1,667,954 $ 167,954 See the accompanying Independent Auditors' Report. November 6, 2018 - Page 299 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS BUDGETARY COMPARISON SCHEDULE DISTRICT HOUSING FUND Year Ended June 30, 2017 REVENUES Rental Income TOTAL REVENUES EXPENSES Salaries Employee Benefits Purchased Services Supplies and Materials Depreciation TOTAL EXPENSES INCOME (LOSS) BEFORE TRANSFERS NET POSITION, Beginning NET POSITION, Ending ORIGINAL BUDGET $ 132,650 $ 132,650 28,950 10,150 76,000 34,000 28,000 177,100 (44,450) 818,146 $ 773,696 $ FINAL BUDGET ACTUAL VARIANCE Positive (Negative) 132,650 $ 127,184 $ (5,466) 132,650 28,950 10,150 76,000 34,000 28,000 177,100 (44,450) 852,716 127,184 24,087 8,481 49,188 30,128 13,648 125,532 1,652 852,716 (5,466) 4,863 1,669 26,812 3,872 14,352 51,568 46,102 808,266 $ 854,368 $ 46,102 See the accompanying Independent Auditors' Report. Supplementary Information Budgetary Comparison Schedule — District Housing Fund 83 November 6, 2018 - Page 300 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCY FUND STUDENT ACTIVITY Year Ended June 30, 2017 BALANCES BALANCES 6/30/2016 ADDITIONS DEDUCTIONS 6/30/2017 ASSETS Cash and Investments $ 1,189,666 $ 902,938 $ 801,707 $ 1,290,897 Accounts Receivable 4,401 356 4,401 356 TOTAL ASSETS $ 1,194,067 $ 903,294 $ 806,108 $ 1,291,253 LIABILITIES Due to Student Groups $ 1,194,067 $ 903,294 $ 806,108 $ 1,291,253 See the accompanying Independent Auditors' Report. 84 November 6, 2018 - Page 301 0 EAGLE COUNTY SCHOOLS STATISTICAL SECTION November 6, 2018 - Page 302 0 EAGLE COUNTY SCHOOLS November 6, 2018 - Page 303 o EAGLE COUNTY SCHOOLS This section of the District's comprehensive annual financial report presents detailed information to provide readers of the financial statements, note disclosures, and required supplementary schedules an additional understanding with regard to the District's overall financial health. Contents: Financial Trends The schedules contain trend information to help the reader understand how the District's financial performance and well being have changed over time 88-97 Revenue Capacity The schedules contain information to help the reader assess the District's most significant local and state revenue sources 98-103 Debt Capacity The schedules present information to help the reader assess the affordability of the District's current levels of outstanding debt and the District's ability to issue additional debt in the future 104-108 Demographic and Economic Information The schedules offer demographic and economic indicators to help the reader understand the environment with which the District's financial activities take place 109-110 Operating Information The schedules contain information to help the reader understand the staffing of the District, student population it serves, and capital asset data 111-115 Statistical Section 87 November 6, 2018 - Page 304 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Net Position by Component Last Ten Fiscal Years 2008 2009 2010 2011 2012 Governmental activities Net Investment in Capital Assets $ 25,396,437 $ 31,051,569 $ 21,142,826 $ 15,745,542 $ 9,797,454 Restricted 11,561,732 11,680,649 13,211,059 14,456,158 14,558,291 Unrestricted 9,642,870 5,558,406 10,972,742 8,758,457 10,531,879 Total governmental activites net position $ 46,601,039 $ 48,290,624 $ 45,326,627 $ 38,960,157 $ 34,887,624 Business -type activities Net Investment in Capital Assets $ 301,072 $ 809,505 $ 797,478 $ 737,996 $ 746,240 Restricted Unrestricted 169,996 213,221 186,355 222,520 332,518 Total business -type activites net position $ 471,068 $ 1,022,726 $ 983,833 $ 960,516 $ 1,078,758 Primary government Net Investment in Capital Assets $ 25,697,509 $ 31,861,074 $ 21,940,304 $ 16,483,538 $ 10,543,694 Restricted 11,561,732 11,680,649 13,211,059 14,456,158 14,558,291 Unrestricted 9,812,866 5,771,627 11,159,097 8,980,977 10,864,397 Total primary government net position $ 47,072,107 $ 49,313,350 $ 46,310,460 $ 39,920,673 $ 35,966,382 Source: Eagle County Schools Finance Department 88 November 6, 2018 - Page 305 0 EAGLE COUNTY SCHOOLS TABLE 1 2013 2014 2015 2016 2017 $ 7,734,444 14,285,280 12,025,450 $ 34,045,174 $ 7,874,116 14,083,361 11, 840, 786 $ 33,798,263 $ 10,026,377 $ 12,272,934 $ 14,276,986 15, 525, 828 16, 058, 646 19, 629, 943 (100,488,719) (107,149,147) (145,103,309) $ (74,936,514) $ (78,817,567) $ (111,196,380) $ 814,385 $ 492,230 $ 98,584 $ 84,936 $ 71,288 569,367 548,059 757,762 767,780 783,080 $ 1,383,752 $ 1,040,289 $ 856,346 $ 852,716 $ 854,368 $ 8,548,829 14,285,280 12,594,817 $ 35,428,926 $ 8,366,346 14,083,361 12,388,845 $ 34,838,552 $ 10,124,961 $ 12,357,870 $ 14,348,274 15, 525, 828 16, 058, 646 19, 629, 943 (99,730,957) (106,381,367) (144,320,229) $ (74,080,168) $ (77,964,851) $ (110,342,012) 89 November 6, 2018 - Page 306 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Changes in Net Position Last Ten Fiscal Years 2008 2009 2010 2011 2012 Expenses Governmental activities: Current: Instruction $ 31,779,754 $ 38,245,670 $ 42,826,781 $ 42,246,912 $ 41,816,115 Supporting services 24,363,714 24,101,064 30,830,181 32,347,124 30,191,463 Interest on long term debt 8,984,827 7,217,294 7,434,997 7,897,727 7,738,412 Total governmental activities 65,128,295 69,564,028 81,091,959 82,491,763 79,745,990 Business -type activities Food service Employee housing Total business -type activities Total primary government expenses 1,541,759 1,602,255 1,744,765 1,747,459 1,632,902 90,506 126,281 133,348 102,054 106,371 1,632,265 1,728,536 1,878,113 1,849, 513 1,739,273 $ 66,760,560 $ 71,292,564 $ 82,970,072 $ 84,341,276 $ 81,485,263 Program revenues Governmental activities: Charges for service $ 868,357 $ 1,032,204 $ 1,242,220 $ 1,391,453 $ 1,530,516 Operating grants and contributions 3,935,164 5,197,724 6,552,789 6,558,755 5,971,961 Capital grants and contributions - - - - Total governmental activities program revenues 4,803,521 6,229,928 7,795,009 7,950,208 7,502,477 Business -type activities: Charges for service Food service District housing Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues Net (Expense) / Revenue Governmental activities Business -type activities Total primary government net expense 927,920 839,829 732,889 677,260 130,603 138,159 145,787 155,611 595,868 735,171 906,166 953,325 - 500,000 - - 725,109 155,962 976,444 1,654,391 2,213,159 1,784,842 1,786,196 1,857,515 $ 6,457,912 $ 8,443,087 $ 9,579,851 $ 9,736,404 $ 9,359,992 $ (60,324,774) $ (63,334,100) $ (73,296,950) $ (74,541,555) $ (72,243,513) 22,126 484,623 (93,271) (63,317) 118,242 $ (60,302,648) $ (62,849,477) $ (73,390,221) $ (74,604,872) $ (72,125,271) "The District adopted GASB No. 65 in fiscal year 2013. As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund (previously reported as a business -type activity) as a Special Revenue fund and Governmental activity as of July 1, 2014. The district adopted GASB No. 68 in fiscal year 2015, which required the recognition of net pension liability and certain deferred inflows of resources and outlfows of resources as of July 1, 2014. 90 November 6, 2018 - Page 307 0 EAGLE COUNTY SCHOOLS TABLE 2 2013 2014 2015 2016 2017 $ 41,032,263 $ 43,222,676 $ 46,693,195 $ 51,406,006 $ 80,062,490 26,224,131 29,610,047 35,801,713 35,404,876 48,123,875 7,293,570 6,099,948 5,777,879 5,271,362 7,658,076 74,549,964 78,932,671 88,272,787 92,082,244 135,844,441 1,636,314 - - - - 131,311 116,806 149,839 129,249 125,532 1,767,625 116,806 149,839 129,249 125,532 $ 76,317,589 $ 79,049,477 $ 88,422,626 $ 92,211,493 $ 135,969,973 $ 1,921,745 $ 2,931,853 $ 3,305,847 $ 3,537,130 $ 3,840,408 5,696,852 8,055,594 8,543,336 8,580,035 7,945,748 - 121,681 125,425 122,277 61,073 7,618, 597 11,109,128 11,974,608 12,239,442 11,847,229 835,578 - - - - 139,482 139,660 135,233 125,619 127,184 1,047,599 - - - - 2,022,659 139,660 135,233 125,619 127,184 $ 9,641,256 $ 11,248,788 $ 12,109,841 $ 12,365,061 $ 11,974,413 $ (66,931,367) $ (67,823,543) $ (76,298,179) $ (79,842,802) $ (123,997,212) 255,034 22,854 (14,606) (3,630) 1,652 $ (66,676,333) $ (67,800,689) $ (76,312,785) $ (79,846,432) $ (123,995,560) Financial Trends Changes in Net Position November 6, 2018 - Page 308 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Changes in Net Position - Continued Last Ten Fiscal Years 2008 2009 2010 2011 2012 General Revenues and Other Changes in Net Position Governmental activities: Taxes Local property taxes $ 56,017,342 $ 55,843,506 $ 62,493,060 $ 62,448,639 $ 54,203,228 Specific ownership taxes 3,025,835 2,679,333 2,310,004 2,098,497 2,065,651 State equalization 892,042 4,385,923 3,662,810 355,434 9,704,283 Grants not restricted to specific programs 241,924 217,871 - 1,674,514 300,292 Investment income 5,045,414 1,968,306 553,378 373,872 28,650 Other - (4,214) 1,368,079 1,264,129 1,076,228 Transfers (280,077) (67,038) (54,379) (40,000) - Total govenmental activities 64,942,480 65,023,687 70,332,952 68,175,085 67,378,332 Business -type activities: Other - Transfers - 67,038 54,379 40,000 - Total business -type activities - 67,038 54,379 40,000 - Total primary government $ 64,942,480 $ 65,090,725 $ 70,387,331 $ 68,215,085 $ 67,378,332 Change in Net Position Governmental activities Business -type activities Total primary government $ 4,617,706 $ 1,689,587 $ (2,963,998) $ (6,366,470) $ (4,865,181) 22,126 551,661 (38,892) (23,317) 118,242 $ 4,639,832 $ 2,241,248 $ (3,002,890) $ (6,389,787) $ (4,746,939) Source: Eagle County Schools Finance Department *The District adopted GASB No. 65 in fiscal year 2013. As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund (previously reported as a business -type activity) as a Special Revenue fund and Governmental activity as of July 1, 2014. The district adopted GASB No. 68 in fiscal year 2015, which required the recognition of net pension liability and certain deferred inflows of resources and outlfows of resources as of July 1, 2014. 92 November 6, 2018 - Page 309 0 EAGLE COUNTY SCHOOLS TABLE 2 2013 2014 2015 2016 2017 $ 53,498,964 $ 50,150,229 $ 51,257,231 $ 55,590,666 $ 68,961,670 2,204,151 2,386,297 2,761,851 2,736,271 3,136,892 10,273,931 13,311,387 17,470,913 15,850,394 17,268,541 125,491 479,744 504,550 536,267 37,537 21,489 20,148 52,248 711,466 1,097,715 1,340,913 1,342,711 1,227,620 1,003,563 (50,000) 170,000 67,187,789 67,210,315 73,502,598 75,961,749 91,618,399 - 663 50,000 (170,000) 50,000 (169,337) $ 67,237,789 $ 67,210,315 $ 73,333,261 $ 75,961,749 $ 91,618,399 $ 256,422 $ (613,228) $ (2,795,581) $ (3,881,053) $ (32,378,813) 304,994 22,854 (183,943) (3,630) 1,652 $ 561,416 $ (590,374) $ (2,979,524) $ (3,884,683) $ (32,377,161) Financial Trends Changes in Net Position 93 November 6, 2018 - Page 310 0 Financial Trends Fund Balances Governmental Funds 94 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Fund Balances, Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) 2008 2009 2010 2011 2012 General Fund Reserved $ 1,292,800 $ 1,508,000 $ 1,870,000 $ - $ Unreserved 14,765,119 12,040,672 10,996,103 - - Restricted - - 1,667,000 2,001,848 Unrestricted, Unassigned 9,529,733 8,510,074 Total General Fund $ 16,057,919 $ 13,548,672 $ 12,866,103 $ 11,196,733 $ 10,511,922 All Other Governmental Funds Reserved $ 95,954,849 $ 32,983,779 $ - $ - $ - Nonspendable Inventories - - - - Unreserved, reported in: Special revenue funds - Debt service fund - 10,777,163 Capital projects funds 1,938,841 305,766 10,250,949 - Restricted For: Debt Service - - 11,323,445 12,733,092 Capital Projects - 12,056,033 3,002,273 Multi -Year Contracts Emergencies Assigned To: Capital Outlay - - 150,573 121,908 Transportation - - 64,538 17,184 Nutrition Services Unrestricted, Unassigned (446,926) (55,287) Total all other governmental funds $ 97,893,690 $ 33,289,545 $ 21,028,112 $ 23,147,663 $ 15,819,170 Source: Eagle County Schools Finance Department As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund (previously reported as a business -type activity) as a Special Revenue fund and Governmental activity as of July 1, 2014. As of June 30, 2017, the General Fund reflects an ending fund balance of $15,146,932, an increase of $3,132,894 from the prior year. The increase is the result of planned mill levy carryover of $1,876,142 and allowable school carryover of $1.2 million. November 6, 2018 - Page 311 0 EAGLE COUNTY SCHOOLS TABLE 3 2013 2014 2015 2016 2017 1,775,000 2,458,250 3,173,802 3,243,628 4,251,142 8,936,902 8,630,252 8,789,128 8,770,410 10,895,793 $ 10,711,902 $ 11,088,502 $ 11,962,930 $ 12,014,038 $ 15,146,935 $ - 47,288 65,421 84,545 12,633,775 2,334,556 11,948,469 667,495 12,654,217 444,176 13,041,918 445,813 1,183,628 16,186,060 130,166,498 1,082,731 1,979,974 615,766 519,411 1,219,643 17,163 43,150 56,298 58,647 5,334 247,503 249,870 346,353 384,297 (299,579) (172,081) (66,483) - $ 15,768,646 $ 14,714,510 $ 14,001,132 $ 15,661,191 $ 148,046,377 Financial Trends Fund Balances Governmental Funds 95 November 6, 2018 - Page 312 0 Financial Trends Changes in Fund Balances Governmental Funds 96 EAGLE COUNTY SCHOOLS REVENUES Federal Sources State Sources Local Sources Total revenues EAGLE COUNTY SCHOOLS Changes in Fund Balances, Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) 2008 2009 2010 2011 2012 $ 2,178,917 $ 5,928,228 $ 4,250,314 $ 5,567,694 $ 2,986,046 2,378,624 3,459,496 5,785,951 2,354,302 10,495,253 64,607,202 60,953,138 68,468,900 67,950,937 62,447,059 69,164,743 70,340,862 78,505,165 75,872,933 75,928,358 EXPENDITURES Current: Instruction 28,895,819 32,325,020 37,515,839 35,464,796 35,891,461 Supporting Services 20,872,741 23,132,882 25,079,284 27,606,284 26,185,023 Capital outlay 47,522,618 67,181,371 16,037,277 7,733,457 7,213,170 Debt Service: Principal 6,465,000 6,150,000 2,100,000 6,875,000 7,275,000 Interest and Fiscal Charges 8,955,035 8,684,935 7,927,073 8,351,065 8,212,609 Debt Issuance Costs - 120,057 251,792 - Total expenditures 112,711,213 137,474,208 88,779,530 86,282,394 84,777,263 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (43,546,470) (67,133,346) (10,274,365) (10,409,461) (8,848,905) OTHER FINANCING SOURCES (USES) Debt Issued Debt Premium Payment to Escrow Agent Sale of Capital Assets Transfers in Transfers out Total other financing sources (uses) 61,446 19,953 13,800,000 11,520,000 - 1,064,828 215,243 - (19,494,923) - - 1,503,258 941,433 534,352 (1,503,258) (981,433) (534,352) 61,446 19,953 (4,630,095) 11,695,243 NET CHANGE IN FUND BALANCES $(43,485,024) $(67,113,393) $(14,904,460) $ 1,285,782 $ (8,848,905) Debt service as a percentage of noncapital expenditures 23.7% Source: Eagle County Schools Finance Department 21.1% 13.9% As required by the Colorado Department of Education, the district recognized the Nutrition Services Fund (previously reported as a business -type activity) as a Special Revenue fund and Governmental activity as of July 1, 2014. 19.7% 20.0% November 6, 2018 - Page 313 0 EAGLE COUNTY SCHOOLS TABLE 4 2013 2014 2015 2016 2017 $ 1,891,057 $ 4,676,488 $ 4,905,939 $ 4,866,203 $ 4,611,192 11,080,005 15,663,754 20,724,080 19,264,692 20,757,187 61,732,151 58,839,632 59,710,466 63,864,133 78,490,853 74,703,213 79,179,874 85,340,485 87,995,028 103,859,232 34,937,057 36,969,071 39,243,507 41,077,017 45,751,135 23,393,321 26,149,057 29,846,730 30,065,020 32,548,311 647,920 1,287,594 2,526,607 545,518 17,028,989 7,605,000 8,665,000 8,605,000 9,610,000 9,000,000 7,920,459 6,886,340 6,569,885 6,169,934 7,480,938 873,588 - - - 987,761 75,377,345 79,957,062 86,791,729 87,467,489 112,797,134 (674,132) (777,188) (1,451,244) 527,539 (8,937,902) 102,245,000 - - 131,770,000 18,477,919 - - - 22,332,115 (119,849,331) - (8,462,505) - - 255,000 - - 1,238,183 2,320,247 3,877,294 2,566,583 3,328,625 (1,288,183) (2,320,247) (2,520,000) (2,566,583) (3,328,625) 823,588 1,612,294 145,639,610 $ 149,456 $ (777,188) $ 161,050 $ 527,539 $136,701,708 21.9% 19.8% 18.0% 18.0% 17.0% Financial Trends Changes in Fund Balances Governmental Funds November 6, 2018 - Page 314 0 Revenue Capacity Assessed Value and Actual Value of Taxable Property 98 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Assessed Value and Actual Value of Taxable Property Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Real Property Personal Property Exemptions of Real Property Ended Assessed Estimated June 30, Value Actual Value 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Assessed Estimated Value Actual Value Assessed Estimated Value Actual Value 3,070,713,070 3,098,324,840 3,512,789,430 3,532,369,970 2,692,812,380 2,691,704,460 2,566,361,210 2,556,149,170 2,931,496,730 2,944,003,260 28,665,521,650 29,762,511,660 34,245,196,420 34,694,499,120 26,668,651,830 26,713,889,900 25,204,000,320 25,252,094,130 29,359,108,450 29,583,561,050 84,770,040 471,309,270 222,567,340 89,144,250 308,228,950 223,818,220 101,651,460 350,522,450 300,211,100 92,521,320 319,038,940 306,005,580 87,942,860 303,249,230 239,377,650 83,138,600 286,684,710 242,758,620 89,975,170 310,258,390 218,295,890 86,011,900 296,591,660 218,850,980 89,128,230 307,339,150 245,741,890 89,423,480 308,356,230 250,953,490 Source: Eagle County Assessor's Office Note: The assessment ratios for all taxable property in the State of Colorado are as follows: Years Residential Commercial 2008 7.96% 29.00% 2009 7.96% 29.00% 2010 7.96% 29.00% 2011 7.96% 29.00% 2012 7.96% 29.00% 2013 7.96% 29.00% 2014 7.96% 29.00% 2015 7.96% 29.00% 2016 7.96% 29.00% 2017 7.20% 29.00% 937,768,360 936,862,780 1,193,813,520 1,216,552,680 958,662,950 978,147,950 878,280,780 880,696,280 995,239,760 1,021,359,410 November 6, 2018 - Page 315 0 EAGLE COUNTY SCHOOLS Total Value Assessed Estimated Value Value TABLE 5 Ratio of Total Assessed Value to Total Estimated Actual Value 3,378,050,450 3,411,287,310 3,914,651,990 3,930,896,870 3,020,132,890 3,017,601,680 2,874,632,270 2,861,012,050 3,266,366,850 3,284,380,230 30,074,599,280 31,007,603,390 35,789,532,390 36,230,090,740 27,930,564,010 27,978,722,560 26,392,539,490 26,429,382,070 30,661,687,360 30,913,276,690 11.23% 11.00% 10.94% 10.85% 10.81% 10.79% 10.89% 10.83% 10.65% 10.62% Revenue Capacity Assessed Value and Actual Value of Taxable Property 99 November 6, 2018 - Page 316 0 Revenue Capacity Direct and Overlapping Property Tax Rates 100 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Direct and Overlapping Property Tax Rates Last Ten Fiscal Years (rate per $1,000 of assessed value) 2008 2009 2010 2011 2012 Eagle County School District General operations 14.586 14.855 14.359 14.382 15.085 General obligation debt service 5.123 5.218 4.736 4.785 6.120 Transportation 0.342 0.341 0.306 0.307 0.396 Total direct property tax rate 20.051 20.414 19.401 19.474 21.601 County Government General Fund Special Revenue Funds Capital Expenditures Fund Debt Service Funds Open Space Fund Total County Miscellaneous County -wide Colorado Mountain Jr. College Colorado River Water Conservancy Total County -wide levies 4.924 4.924 4.924 4.924 4.924 2.014 2.014 2.014 2.014 2.014 0.061 0.061 0.061 0.061 0.061 0.000 0.000 0.000 0.000 0.000 1.500 1.500 1.500 1.500 1.500 8.499 8.499 8.499 8.499 8.499 3.997 3.997 3.997 0.191 0.199 0.000 3.997 0.000 3.997 0.000 12.687 12.695 12.496 12.496 12.496 Municipalities Avon 12.271 11.392 11.208 11.220 11.220 Basalt 5.058 5.181 3.873 4.066 4.066 Eagle 2.683 3.997 3.547 3.659 3.659 Gypsum 5.414 5.094 5.094 5.094 5.094 Minturn 17.934 17.934 17.934 17.934 17.934 Redcliff 38.827 37.820 33.878 33.878 33.878 Vail 4.690 4.979 4.690 4.726 4.726 Fire Protection, Ambulance and Hospital Districts Several, range from high of 10.000 10.000 10.000 10.000 10.000 to low of 2.019 2.055 1.780 1.768 1.768 Water, Sanitation, Library, Metro and Cemetery Districts Several, range from high of 45.000 99.000 67.000 62.000 62.000 to low of 0.000 0.000 0.000 0.000 0.000 Source: Eagle County Assessor's Office Note: The District's property tax rate may be increased only by a majority vote of the District's residents. Rates for debt service are set based on each year's requirements. aoverlapping rates are those of local and county governments that apply to property owners within the boundaries of the Eagle County School District. Not all overlapping rates apply to all Eagle County School District property owners; for example, although the County property tax rate applies to all school district property owners, the Gypsum Fire District rates apply only to the residents of Gypsum whose property is located within that district's geographic boundaries. November 6, 2018 - Page 317 0 EAGLE COUNTY SCHOOLS TABLE 6 2013 2014 2015 2016 2017 15.087 15.030 15.180 14.662 17.541 5.878 5.382 5.961 5.303 7.303 0.397 0.414 0.376 0.366 0.365 21.362 20.826 21.517 20.331 25.209 4.924 2.014 0.061 0.000 1.500 4.924 2.014 0.006 0.000 1.500 4.924 2.014 0.061 0.000 1.500 5.285 1.653 0.061 0.000 1.500 5.285 1.653 0.061 0.000 1.500 8.499 8.499 8.499 8.499 8.499 3.997 0.000 3.997 0.000 3.997 0.000 3.997 0.000 3.997 0.000 12.496 12.496 12.496 12.496 12.496 11.983 6.386 4.064 5.094 17.934 33.878 4.765 10.000 2.023 100.000 0.000 12.258 7.560 4.475 5.094 17.934 33.878 4.706 12.207 9.881 4.499 5.094 17.934 33.878 4.735 10.000 10.000 2.006 2.019 115.000 112.000 0.000 0.000 11.765 9.158 3.661 5.094 17.934 31.409 4.727 8.956 11.591 3.853 5.094 17.934 32.798 4.705 10.000 10.504 2.008 2.755 98.500 98.500 0.000 0.000 Revenue Capacity Direct and Overlapping Property Tax Rates 101 November 6, 2018 - Page 318 0 Revenue Capacity Principal Property Tax Payers 102 EAGLE COUNTY SCHOOLS Taxpayer EAGLE COUNTY SCHOOLS Principal Property Tax Payers 6/30/2017 and 9 Years Ago 2017 2008 TABLE 7 % of Total % of Total County County Taxable Taxable Taxable Taxable Assessed 2017 Assessed Assessed 2016 Assessed Value Rank Valuation Value Rank Valuation Vail Corp $ 68,878,950 1 2.10% $ 69,466,490 1 2.04% Union Pacific Corp 30,723,600 2 0.94% 11,950,300 3 0.35% Vail Associates Inc 26,495,120 3 0.81% 23,521,810 2 0.69% DiamondRock Vail Owner LLC 20,712,770 4 0.63% 15,950,000 4 0.47% Holy Cross Electric Assoc Inc 19,229,400 5 0.59% 13,241,710 6 0.39% Public Service Company of Colorado 18,445,100 6 0.56% 5 0.00% WTCC Beaver Creek Investors LLC 12,559,780 7 0.38% 11,495,150 10 0.34% EX Vail LLC 12,414,290 - 0.38% - 0.00% Ferruco Vail Ventures LLC 11,742,350 8 0.36% 8 0.00% Vail Hotels Partners LLC 11,588,440 - 0.35% - 0.00% Ritz-Carlton Development CO Inc - 9 0.00% 9 0.00% L -O Vail Holding Inc 10 0.00% 10,493,520 - 0.31% Solaris Property Owner LLC - 11 0.00% 7 0.00% Vail Development 09 LLC 12 0.00% 0.00% Total Assessed Valuation $ 232,789,800 7.10% $ 156,118,980 7.79% Source: Eagle County Assessor's Office November 6, 2018 - Page 319 0 EAGLE COUNTY SCHOOLS TABLE 8 EAGLE COUNTY SCHOOLS Property Tax Levies And Collections Last Ten Fiscal Years Fiscal Year Taxes Levied Collected within the Collections Total Collection to Date Ended for the Fiscal Year of the Levy in Subsequent Percentage June 30, Fiscal Year Amount % of Levy Years Amount of Levy 2008 58,596,416 55,372,153 94.5% 1,979,979 57,352,132 97.9% 2009 59,888,244 59,413,901 99.2% 1,908,877 61,322,778 102.4% 2010 63,412,390 62,493,060 98.6% 1,503,665 63,996,725 100.9% 2011 63,509,868 60,953,478 96.0% 2,238,913 63,192,391 99.5% 2012 54,551,881 52,555,579 96.3% 1,101,283 53,656,862 98.4% 2013 53,821,226 51,926,679 96.5% 1,185,359 53,112,038 98.7% 2014 50,290,510 49,040,534 97.5% 1,190,365 50,230,899 99.9% 2015 51,642,537 50,911,821 98.6% 1,189,526 52,101,347 100.9% 2016 55,866,894 55,338,250 99.1% 1,086,254 56,424,504 101.0% 2017 69,068,338 68,960,793 99.8% 1,022,365 68,961,670 99.8% Source: Eagle County Schools Finance Department Revenue Capacity Property Tax Levies and Collections 103 November 6, 2018 - Page 320 0 Revenue Capacity Legal Debt Margin Information 104 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Legal Debt Margin Information Last Ten Fiscal Years 2008 2009 2010 2011 2012 Assessed valuation $2,922,368,820 $2,933,681,930 $3,268,342,952 $3,261,264,657 $2,525,433,131 Debt limit (20% of assessed valuation) $ 584,473,764 $ 586,736,386 $ 653,668,590 $ 652,252,931 $ 505,086,626 Debt applicable to limit: General obligation bonds Less: Amount set aside for repayment of general obligation debt Total net debt applicable to limit $ 182,640,000 $ 176,490,000 $ 169,300,000 $ 162,425,000 $ 155,250,000 (15,419,426) 167,220,574 (10,172,649) 166,317,351 (10,777,163) 158,522,837 (11,323,445) 151,101,555 (11,896,492) 143,353,508 Legal debt margin $ 417,253,190 $ 420,419,035 $ 495,145,753 $ 501,151,376 $ 361,733,118 Total net debt applicable to the limit as a percentage of debt limit 5.72% Source: Eagle County Schools Finance Department, Eagle County Assessor 5.67% 4.85% 4.63% 5.68% Note: Under State of Colorado finance law, the District's outstanding general obligation debt should not exceed 20% of total assessed property value. By law, the general obligation debt subject to the limitation may be offset by amounts set aside for repaying general obligation bonds. November 6, 2018 - Page 321 0 EAGLE COUNTY SCHOOLS TABLE 9 2013 2014 2015 2016 2017 $2,519,484,390 2,498,757,550 2,400,080,750 2,734,683,670 2,739,828,540 $ 503,896,878 $ 499,751,510 $ 480,016,150 $ 546,936,734 $ 547,965,708 $ 146,475,000 $ 138,995,000 $ 131,590,000 $ 123,255,000 $ 246,225,000 (11,796,093) 134,678,907 (11,110,990) 127,884,010 (11,816,380) 128,633,620 (12,202,188) 111,052,812 (16,186,060) 230,038,940 $ 369,217,971 $ 371,867,500 $ 351,382,530 $ 435,883,922 $ 317,926,768 5.35% 5.12% 5.36% 4.06% 8.40% Debt Capacity Legal Debt Margin Information 105 November 6, 2018 - Page 322 0 Debt Capacity Ratio of Outstanding Debt by Type 106 EAGLE COUNTY SCHOOLS TABLE 10 EAGLE COUNTY SCHOOLS Ratio of Outstanding Debt by Type Last Ten Fiscal Years General Total Percentage Debt Fiscal Obligation Certificates of Primary of Personal Per Year Bonds Participation Government Income Capita 2008 182,640,000 - 182,640,000 0.026% 3,478 2009 176,490,000 - 176,490,000 0.028% 3,275 2010 169,300,000 - 169,300,000 0.027% 3,063 2011 162,425,000 11,728,300 174,153,300 0.026% 3,336 2012 155,250,000 11,621,657 166,871,657 0.027% 3,074 2013 146,475,000 11,439,414 157,914,414 0.031% 2,942 2014 158,037,503 10,247,471 168,284,974 0.029% 3,030 2015 148,847,531 9,040,528 157,888,059 0.032% 3,010 2016 138,727,559 7,758,585 146,486,144 0.040% 2,768 2017 281,775,470 281,775,470 0.022% 5,398 Source: Eagle County Schools Finance Note: General Obligation Bonds and Certificates of Participation include premiums Note: Personal Income and Population data may be found on Table 13 Note: The Bonds are secured by the District's full faith and credit and are general obligations of the District payable from ad valorem taxes to be levied, without limitation of rate and in an amount sufficient to pay the Bonds when due, against all taxable property within the District. November 6, 2018 - Page 323 0 EAGLE COUNTY SCHOOLS Fiscal Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 EAGLE COUNTY SCHOOLS Ratio Of General Bonded Debt Outstanding Last Ten Fiscal Years General Obligation Bonds 167,220,574 166,317,351 158,522,837 151,101,555 143,353,508 134,678,907 127,884,010 128,633,620 111,052,812 230,038,940 Percentage of Actual Assessed Value of Property 5.35% 4.51% 4.31% 5.38% 5.14% 5.10% 4.86% 4.59% 3.40% 7.00% Source: Eagle County Schools Finance Department Net Bonded Debt per Capita 3,184 3,086 2,868 2,895 2,641 2,509 2,302 2,452 2,098 4,407 TABLE11 Percentage of Per Capita Income 6.70% 6.22% 6.31% 6.47% 5.77% 5.16% 4.75% 4.86% 3.62% 7.16% Note: Details regarding the District's outstanding debt can be found in the notes to the financial statements. Debt Capacity Ratio of General Bonded Debt Outstanding 107 November 6, 2018 - Page 324 0 Debt Capacity Direct and Overlapping Governmental Activities Debt 108 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Direct and Overlapping Governmental Activities Debt June 30, 2017 Governmental Unit Debt repaid with property taxes Airport Commerce Center Metro District Arrowhead Metro District Bachelor Gulch Metro District Basalt & Rural Fire District Basalt Regional Library District Basalt Sanitation District Beaver Creek Metro District Berry Creek Metro District Buckhorn Valley Metro District #2 Cascade Village Metro District Chatfield Corners Metro District Confluence Metro District Cordillera Metro District Cordillera Mountain Metro District Cordillera Valley Club Metro District Cotton Ranch Metro District Crown Mountain Park & Rec District Eagle Ranch Metro District Eagle River Water & San Dist- Water Sub Dist- Vail Eagle River Water & Sanitation Dist (Wastewater) Eagle Vail Metro District Lake Creek Metro District Mid -Valley Metro Red Sky Ranch Metro District Ruedi Shores Metro District School District JT -1 (West Grand) School District RE -1 (Roaring Fork) Solaris Metro District No. 1 The Village Town of Avon Town of Basalt Town of Eagle Traer Creek Metro District Two Rivers Metro District Vail Square Metro District No. 1 Valagua Metro District Western Eagle County Metro Rec District Subtotal, Total Overlapping Debt Eagle County School District direct debt Total direct and overlapping debt TABLE 12 Estimated Estimated Share of Debt Percentage Overlapping Outstanding Applicable Debt 3,200,000 100.00% 3,200,000 12,480,000 100.00% 12,480,000 13,569,999 100.00% 13,569,999 4,946,300 59.00% 2,918,317 7,690,000 50.60% 3,891,140 1,265,000 49.22% 622,633 5,815,000 100.00% 5,815,000 3,235,000 100.00% 3,235,000 14,746,836 100.00% 14,746,836 1,810,000 100.00% 1,810,000 2,615,000 100.00% 2,615,000 22,475,000 100.00% 22,475,000 8,430,000 100.00% 8,430,000 4,810,000 100.00% 4,810,000 100.00% 7,615,000 100.00% 7,615,000 2,360,000 58.95% 1,391,220 14,325,000 100.00% 14,325,000 8,570,000 100.00% 8,570,000 22,980,000 100.00% 22,980,000 5,725,000 100.00% 5,725,000 50,000 100.00% 50,000 92.60% 7,140,000 100.00% 7,140,000 1,594,000 100.00% 1,594,000 5,905,000 0.50% 29,525 191,659,984 20.45% 39,194,467 30,315,645 100.00% 30,315,645 6,766,776 100.00% 6,766,776 18,350,518 100.00% 18,350,518 4,833,000 70.58% 3,411,310 166,365 100.00% 166,365 36,609,000 100.00% 36,609,000 130,802 100.00% 130,802 13,885,000 100.00% 13,885,000 21,000,000 100.00% 21,000,000 2,770,000 100.00% 2,770,000 $ 509,839,225 Source: Debt outstanding data provided by each governmental unit. $ 342,638,553 $ 281,775,470 $ 624,414,023 Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the District. This schedule estimates the portion of outstanding debt of those overlapping governments that are borne by the residents and businesses of the District. This process recognizes that, when considering the District's ability to issue and repay long-term debt, the entire debt burden borne by the residents and busi- nesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government. November 6, 2018 - Page 325 0 EAGLE COUNTY SCHOOLS TABLE 13 EAGLE COUNTY SCHOOLS Demographic and Economic Statistics Last Ten Fiscal Years (Unaudited) Per October 1 October 1 Fiscal Capita School Funded Unemployment Year Population Income Enrollment Pupil Count Rate 2008 52,517 47,511 5,681 5,288 3.1% 2009 53,898 49,635 6,007 5,637 3.6% 2010 55,269 45,430 6,244 5,880 7.3% 2011 52,197 44,709 6,181 5,846 9.5% 2012 54,283 45,807 6,344 5,994 8.6% 2013 53,681 48,618 6,408 6,014 8.1% 2014 55,548 48,485 6,520 6,182 6.6% 2015 52,460 50,416 6,713 6,371 4.2% 2016 52,921 57,927 6,804 6,463 3.1% 2017 52,197 61,522 6,901 6,553 2.8% Sources: Population, median household income and unemployment rate information provided by Eagle County. School enrollment data provided by the Eagle County School District Business Services Department. Demographic and Economic Information Demographic and Economic Statistics 109 November 6, 2018 - Page 326 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS Principal Employers 6/30/2017 and 9 Years Ago 2017 2008 TABLE 14 Percentage of Percentage of Number of Total County Number of Total County Employer Rank Employees Employement Rank Employees Employement Vail Resorts Inc. 1 7,860 23.4% 1 7,200 22.0% Vail Valley Medical Center 2 918 2.7% 3 881 2.7% Eagle County School District 3 887 2.6% 2 830 2.5% Eagle County Government 4 474 1.4% 4 451 1.4% Vail Cascade Resort 5 440 1.3% 6 446 1.4% East West Resorts 6 421 1.3% - 375 1.1% Westin Riverfront Resorts 7 392 1.2% 5 325 1.0% Ritz Carlton- Bachelor Gulch 8 375 1.1% 7 325 1.0% Vail Marriot 9 330 1.0% - 324 1.0% Sonnenalp Resort 10 328 1.0% 9 298 0.9% Town of Vail 11 323 1.0% - Park Hyatt Beaver Creek Resort & Spa 12 301 0.9% 8 250 0.8% Gallegos Corporation 13 264 0.8% 10 Wal-Mart Stores 14 252 0.7% - Source: Eagle County Operating Information Principal Employers 110 November 6, 2018 - Page 327 0 EAGLE COUNTY SCHOOLS TABLE 15 EAGLE COUNTY SCHOOLS Operating Statistics Last Ten Fiscal Years Governmental Cost Fiscal Fund Funded Per Percentage Year Expenditures Students Pupil Change 2007-08 112, 711, 213 5,288.0 21,315 30.2% 2008-09 137, 474, 208 5,637.0 24,388 54.2% 2009-10 88, 779, 530 5,880.0 15,099 14.4% 2010-11 86, 282, 394 5,847.0 14,757 -38.1% 2011-12 84,777,263 5,994.0 14,144 -2.3% 2012-13 75, 377, 345 6,013.5 12,535 -4.2% 2013-14 78,270,896 6,182.4 12,660 -11.4% 2014-15 86, 791, 729 6,723.5 12,908 1.0% 2015-16 87,467,489 6,779.8 12,901 2.0% 2016-17 112, 797,131 6,862.8 16,436 27.4% Source: Eagle County Schools Finance Note: Enrollment based on October enrollment. Teaching staff are full-time equivalents for the year as a whole. Operating Information Operating Statistics 111 November 6, 2018 - Page 328 0 Operating Information District Employees — Full Time Equivalents 112 EAGLE COUNTY SCHOOLS Location TABLE 16 EAGLE COUNTY SCHOOLS District Employees FTE 6/30/2017 100-104105-125 201-209 210-220 230-239 320-358 360-399 400-499 500-599 600-699 ESS Instructional Trades District School Other Certified Professional Technical Support Office/Admin & Total Admin Admin Teachers Teachers Staff Staff Support Staff Support Services FTEs General Fund 110 Eagle Valley Elementary 120 Brush Creek Elementary 130 Avon Elementary 140 Red Sandstone Elementary 160 Gypsum Elementary 170 Edwards Elementary 180 Red Hill Elementary 190 June Creek Elementary 210 Eagle Valley Middle 230 Berry Creek Middle 240 Gypsum Creek Middle 310 Battle Mountain High 320 Eagle Valley High 340 Vail Ski and Snowboard Academy 390 Red Canyon High 461 World Academy 501 Homestake Peak School 610 Superintendent & Board of Educatic 619 Gifted & Talented 620 Educator Quality 621 Instructional Services 622 Student Services 623 Assessment 624 Nursing 625 Exceptional Student Services 626 English Language Acquisition (ELA) 627 Preschool 629 Community Relations/Grant Writer 630 Business Services 640 Human Resources 650 Technology 670 Food Services 710 Maintenance 720 Transportation 950 ECCA General Fund Total Other District Funds 21 Nutrition Services Fund 22 Grants Fund 25 Transportation Fund 52 District Housing Fund Total District Funds 2.00 1.00 1.00 1.00 24.28 1.00 26.77 0.40 1.50 22.47 0.40 1.00 19.43 1.00 21.95 0.50 1.00 20.24 1.10 1.00 23.94 0.75 1.00 20.28 1.00 2.00 16.11 0.50 1.60 24.60 1.40 2.00 22.58 0.50 3.00 44.54 4.24 3.00 47.08 5.28 1.50 13.43 1.00 1.50 14.38 0.75 0.50 2.00 35.74 1.00 5.00 2.00 1.00 2.00 2.00 1.00 2.00 1.00 3.81 1.00 0.75 1.00 1.00 1.00 1.00 6.57 1.50 1.38 34.73 8.60 1.88 2.00 40.65 8.63 1.50 2.00 36.50 3.99 1.50 1.50 27.42 9.09 2.00 2.00 36.54 2.63 2.00 2.00 28.97 12.57 1.94 1.94 42.14 15.48 2.00 2.00 41.76 2.00 2.00 1.38 23.99 8.86 2.63 1.75 40.84 5.85 2.00 2.00 34.93 5.11 4.00 5.00 65.89 6.00 4.50 4.00 69.86 1.14 1.00 1.00 19.07 2.86 1.50 1.00 21.99 0.50 11.66 2.00 3.00 55.40 1.00 3.00 1.00 6.00 1.00 4.00 1.00 4.00 2.00 5.00 2.00 13.82 15.82 18.91 1.20 3.00 3.00 33.92 4.00 5.00 2.13 1.88 4.76 1.00 1.00 3.00 1.13 6.13 4.00 1.00 7.00 13.00 1.00 14.00 1.00 1.00 13.19 15.19 1.81 1.81 8.00 29.10 406.13 30.38 20.91 30.58 1.25 11.20 13.00 130.99 48.83 49.27 747.81 1.00 11.33 1.00 0.30 1.75 22.42 25.17 2.63 45.79 5.38 30.70 37.38 1.25 1.25 30.58 1.25 2.00 11.63 9.76 54.37 109.59 Total All Funds 8.00 29.10 436.71 31.63 20.91 13.20 13.00 142.62 58.59 103.64 857.40 Source: Eagle County Schools Finance and Human Resources Departments November 6, 2018 - Page 329 0 EAGLE COUNTY SCHOOLS TABLE 17 EAGLE COUNTY SCHOOLS Student Enrollment FTE Last Ten Fiscal Years General (Excluding District Year Charters) (Total) CSI ECCA/NAS Charter 2008-09 5,283.3 5,818.7 181.4 354.0 535.4 2009-10 5,516.1 6,068.4 188.3 364.0 552.3 2010-11 5,491.8 6,040.0 193.2 355.0 548.2 2011-12 5,656.7 6,124.6 130.9 337.0 467.9 2012-13 5,701.6 6,280.2 223.6 355.0 578.6 2013-14 5,858.4 6,460.4 278.0 324.0 602.0 2014-15 6,080.0 6,723.5 313.5 330.0 643.5 2015-16 6,177.8 6,779.8 275.5 326.5 602.0 2016-17 6,245.8 6,862.8 271.0 346.0 617.0 Source: Eagle County Schools Finance Operating Information Student Enrollment- Full Time Equivalents 113 November 6, 2018 - Page 330 c Total Student FTE 7,500 7,000 6.723 5 6,779.8 6,862.8 6 280.2 6,460.4 6,500 5,818.7 6,068.4 6,040.0 6,12'.. 6,000 6,080.0 --. 6,177.8 6,245.8 5,500 5,516.1 5,656.7 5,701.6 5,491.8 5, 000 5,283.3 4,500 4,000 3,500 3,000 1 2008-09 1 2009-10 1 2010-11 2011-12 2012-13 General (Excluding Charters) 1 2013-14 2014-15 2015-16 1 2016-17 District (Total) Source: Eagle County Schools Finance Operating Information Student Enrollment- Full Time Equivalents 113 November 6, 2018 - Page 330 c Operating Information Schedule of Insurance 114 EAGLE COUNTY SCHOOLS Description of Insurance General Liability TABLE 18 EAGLE COUNTY SCHOOLS Schedule of Insurance (Unaudited) Carrier or Pool Coverage Limit Deductible Colorado School $2,000,000 $0 Districts Self Insurance Pool (CSDSIP) Property including: Inland marine CSDSIP $65,000,000 $1,000 Boiler and machinery CSDSIP $5,000,000 $1,000 Automobile liability: CSDSIP Combined single limit $1,000,000 $0 Personal injury protection $5,000 $0 Uninsured motorist $1,000,000 $0 School Leaders Errors and Omissions CSDSIP $2,000,000 $0 Public Officials Bond CSDSIP $10,000 $100 Crime: CSDSIP Employee dishonesty $150,000 $500 Theft $10,000 $100 Forgery/alteration $10,000 $100 Employment Practices Liability CSDSIP $1,000,000 $1,000 Worker's Compensation Pinnacol NO LIMIT $1,000 Unemployment Claims basis NO LIMIT Source: Eagle County Schools Finance November 6, 2018 - Page 331 0 EAGLE COUNTY SCHOOLS TABLE 19 EAGLE COUNTY SCHOOLS Facility Statistics SCHOOL GRADE LEVEL BLDG. SQ. FT. APPROX. ACREAGE YEAR BUILT CAPACITY 1 Avon Elementary P-5 67,780 10.0 1996 410 2 Battle Mountain High 9-12 209,000 39.0 2009 1000 3 Berry Creek Middle 6-8 80,552 15.0 1996 490 4 Brush Creek Elementary P-5 65,143 10.0 2001 500 5 Eagle Valley Elementary P-5 47,739 see EVMS 1973 550 6 Eagle Valley High 9-12 155,147 17.0 1975/2009 800 7 Eagle Valley Middle 6-8 53,779 19.0 1980 500 8 Edwards Elementary K-5 55,000 9.0 1991 430 9 Gypsum Creek Middle 6-8 81,590 15.0 2001 500 10 Gypsum Elementary P-5 55,000 see EVHS 1991 430 11 Homestake Peak P-8 122,533 40.0 1975/1991 512 12 June Creek Elementary P-5 74,000 10.5 2008 500 13 Red Canyon High- East 9-12 5,700 2.5 2008 70 14 Red Canyon High -West 9-12 6,000 0.2 leased 70 15 Red Hill Elementary K-5 62,943 10.0 2001 450 16 Red Sandstone Elementary P-5 45,537 4.0 1977 365 17 Vail Ski & Snowboard Acadamy 5-12 53,758 6.5 1978 250 1,241,201 207.7 7,827 Other buildings - add 39,300 1,280,501 Source: Eagle County Schools Maintenance Department Operating Information Facility Statistics 115 November 6, 2018 - Page 332 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS (This page was left blank intentionally.) November 6, 2018 - Page 333 0 EAGLE COUNTY SCHOOLS COMPLIANCE SECTION November 6, 2018 - Page 334 0 EAGLE COUNTY SCHOOLS SINGLE AUDIT Compliance Section Independent Auditor's Report on Internal Control 118 November 6, 2018 - Page 335 0 EAGLE COUNTY SCHOOLS e&C Swanhorst & Company LLC c cni rw runbc nr4aeL+.111 Board of Education Eagle County Schools Eagle, Colorado INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED 1N ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities. the business -type activities. the discretely presented component unit, each major fund, and the aggregate remaining fund information of the Eagle County Schools as of and for the year ended June 30, 2017, and the related notes to the financial statements, which collectively comprise the basic financial statements of the Eagle County Schools, and have issued our report thereon dated February 9, 2018. The financial statements of the Eagle County Charter Academy, a discretely presented component unit, were not audited in accordance with Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit of'the financial statements. we considered the Eagle County Schools' internal control over financial reporting to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not For the purpose of expressing an opinion on the effectiveness of the Eagle County Schools' internal control. Accordingly. we do not express an opinion on the effectiveness of the Eagle County Schools' internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Eagle County Schools' financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of the Eagle County Schools' internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. 8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307 Compliance Section Independent Auditor's Report on Internal Control 119 November 6, 2018 - Page 336 c EAGLE COUNTY SCHOOLS Compliance and Other Matters As part of obtaining reasonable assurance about whether the Eagle County Schools' financial statements are free from material misstatement, we performed tests of its Compliance with certain provisions of laws, regulations, contracts and Fant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompl iance or other matters that are required to be reported under Government Auditing Standards, Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Eagle County Schools' internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Eagle County Schools' internal control and compliance. Accordingly, this report is not suitable for any other purpose. az, February 9, 2018 Compliance Section Independent Auditor's Report on Internal Control 120 November 6, 2018 - Page 337 c EAGLE COUNTY SCHOOLS 684C Swanhorst & Company LLC Certified Public Aeccumam. Board of Education Eagle County Schools Eagle, Colorado INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM, INTERNAL CONTROL OVER COMPLIANCE, AND THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE Report on Compliance for Each Major Federal Program We have audited theEagie County Schools' compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Compliance Supplement that could have a direct and material effect on each of theEagle County Schools' major federal programs for the year ended June 30, 2017. The Eagle County Schools' major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of the federal awards applicable to its federal programs. Auditors' Responsibility Our responsibility is to express an opinion on compliance for each of the Eagle County Schools' major federal programs based on our audit of the types of compliance requirements referred to above. We Conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Eagle County Schools' compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the Eagle County Schools' compliance. Opinion on Each Major Federal Program In aur opinion, the Eagle County Schools complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2017. 8400 E. Crescent Parkway • Suite 600 • Greenwood Village, CO 80111 • (720) 528-4306 Fax: (720) 528-4307 Compliance Section Independent Auditor's Report on Compliance 121 November 6, 2018 - Page 338 c EAGLE COUNTY SCHOOLS Report on Internal Control Over Compliance Management of the Eagle County Schools is responsible for establishing and maintaining effective internal control aver compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the Eagle County Schools' internal control aver compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over Compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Eagle County Schools' internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance such that there is a reasonable possibility that materia] noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, an a timely basis. A significant deficiency in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of the Eagle County Schools' internal control aver compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control aver compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose o f this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the Eagle County Schools as of and for the year ended June 30, 2017, and the related notes to the financial statements, which collectively comprise the basic financial statements of the Eagle County Schools. We issued our report thereon dated February 9, 20l 8, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Eagle County Schools' basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling the information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated, in all material respects, in relation to the basic financial statements as a whole. February 9, 2018 Compliance Section Independent Auditor's Report on Compliance 122 November 6, 2018 - Page 339 0 EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2017 Summary of Auditors' Results Financial Statements Type of auditors' report issued: unmodified Internal control over financial reporting: • Material weaknesses identified? • Significant deficiencies identified that are not considered to be material weaknesses? Noncompliance material to financial statements noted? Federal Awards Internal control over major federal programs: • Material weaknesses identified? • Significant deficiencies identified that are not considered to be material weaknesses? yes x no yes x none reported yeti x no yes x no yes x none reported Type of auditors' report issued on compliance for major federal programs: unmodified Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200,516(a)? yes x no Identification of major federal programs: Special Education Cluster 84,027 Special Education 84,173 Special Education Preschool Dollar threshold used to distinguish between type A and type B programs: $750,000 Auditec qualified as low-risk auditee? x yes no Financial Statement Findings The audit of the financial statements did not disclose significant deficiencies in internal control that would be considered material weaknesses, and did not disclose fraud, noncompliance, or abuse that were material to those financial statements, Federal Awards Findings and Questioned Costs The audit of federal awards did not disclose significant deficiencies in internal control that would he considered material weaknesses, and did not disclose instances of noncompliance or abuse that were material to those federal awards, Compliance Section Schedule of Findings and Questioned Costs 123 November 6, 2018 - Page 340 c EAGLE COUNTY SCHOOLS EAGLE COUNTY SCHOOLS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Year Ended June 30, 2017 Federal Grantor/Pass-through Grantor/Program Title Pass -Through Federal Entity Identifying CFDA Number Number Expenditures U.S. Department of Education Passed through Colorado Department of Education Title I 4010 84.010 831,461 Special Education Cluster Special Education 4027 84.027 1,103,549 Special Education - Preschool 4173 84.173 25,033 English Language Acquisition 4365/7365 84.365 170,291 Mathematics and Science Partnerships 5366 84.366 33,644 Supporting Effective Education 4367 84.367 99,204 Race to the Top - Early Learning Challenge 5412 84.412 22,925 Passed through Colorado Community College System Career and Technical Education 84.048 26,379 TOTAL U.S. DEPARTMENT OF EDUCATION 2,312,486 U.S. Department of Health and Human Services Direct Program Head Start 93.600 461,585 TOTAL U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES 461,585 U.S. Department of Agriculture Child Nutrition Cluster Passed through Colorado Department of Education School Breakfast Program 4553 10.553 129,632 National School Lunch Program 4555 10.555 927,146 Summer Food Service Program for Children 4559 10.559 36,663 Passed through Colorado Department of Human Services Donated Commodities 10.555 146,340 TOTAL U.S. DEPARTMENT OF AGRICULTURE 1,239,781 TOTAL FEDERAL FINANCIAL ASSISTANCE $ 4,013,852 See the accompanying Independent Auditors' Report. Compliance Section Schedule of Expenditures of Federal Awards 124 November 6, 2018 - Page 341 0 EAGLE COUNTY SCHOOLS Eagle County Schools NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Year Ended June 30, 2017 NOTE 1: BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards using the accrual basis of accounting. Therefore, some amounts presented in this schedule may differ from amounts presented in the financial statements. The District does not charge a de minimis indirect cost rate. Compliance Section Notes to Schedule of Expenditures of Federal Awards 125 November 6, 2018 - Page 342 0 EAGLE COUNTY SCHOOLS STATE COMPLIANCE November 6, 2018 - Page 343 0 EAGLE COUNTY SCHOOLS Revenues. Expenditures. & Fund Balance by Fund Colorado Department of Education Auditors Integrity Report District 0910 - EAGLE COUNTY RE 50 Fiscal Year 2016-17 Colorado School District/BOCES Fund Type &Num her Beg Fund Balance & Prior Per Adj !6A8Pr) 100D- 5999 Total Revenues & 0041-0999 Total Expenditures & 6700-6799 & Prior Per Adj Other Sources Other Uses (68BOx) Ending Fund Balance Governmental 4- - 1D Gertera Fund 124014036 19,017.295 10 Risk Mgrnt Sue -Fund of Genera- Fund 0 0 Colorado Pre[Itool Pingram Revd 15 5u?Tol•L — 12 C3larter 5[IIooL Fuld 66,4[1,401 15.1 W,932 O D 0 12614.638 $317.291 66484401 15,18,9312 945.250 4,394,220 3589,603 1249474 20.2E-29 Spe441Re5enue Fund 0 0 C. 6 05 AypOemental Cep coml.. Tec. Maim/Lon 0 0 0 21 Food Sereice Spec Revenue Fund 411,774 2,221,714 1,964.650 46644.2 22 GetDesigSated-Purpose Gnarls End 0 3,489,123 3,469,123 0 23 P9piL A[tiOity Special Revenue Fund 0 0 0 24 FA Day0noergarten Mill Lev Override 0 0 0 25 Transportation Fund 58,647 2,371.268 2,424,561 5.334 31 Bond Redemption Fund 12.202,11P 20,957.272 16,073,400 16,108,060 39 Cer060236 of Pa-Gc0706n (100133 Debt Service Fuld 0 0 3 0 41 5181] lg Fund -1 155,543.335 25,075,331 129,716,157 42 Special[wildingfl9x] D 0 D 0 63 Capital Reserve Capital Project Fund 1.804.454 074,443 1,011,441 1,667954 46 S5pp4ememdl Cap Const. Twit Man Fu. 0 0 0 Toots 27.4361459 250015.896 121212951 114.4451111 Proprietary 53 Other enterprise Foes 641531 Risk -Related Activity Fu nil 852.710 122,134 125,532 854364 O o D 0 69,65-69 Other Internal Service Funds 8 6 0 0 Totals Wane 170,1114 1213a2 M38 Fiduciary 79 ONer Tout and Agency Finds 72 Private Pupo5e Tn8t Fled 73 Agency F4ald 74 Pupii1405475 Agency Fund 79 00513 34prYin3nent Foul 95 FwndaOwc TCbLl O 0 0 O 2 0 O 2 0 1,194,067 903,294 0 MEOW 1.291,253 541,294 90(194 FINAL State Compliance Auditors Integrity Report 127 November 6, 2018 - Page 344 0 948 Chambers Avenue, POB 740 Eagle, CO 81631 1 (970) 328-6321 www.eagleschools.net 0 facebook.com/eagle.schools 0 @eagleCOschools EAGLE COUNTY SCHOOLS November 6, 2018 - Page 345 0 8/22/2018 Ski & Snowboard Club Vail Seyferth Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Ski & Snowboard Club Vail First Name of Contact Person : Euginnia Last Name of Contact Person : Seyferth E-mail Address : eseyferth@skiclubvail.org Mailing Address : 598 Vail Valley Drive City : Vail State : US -CO Zip : 81657 November 6, 2018 - Pa64 346 0 8/22/2018 Telephone Number : 9707905133 Members and Titles of your Governing Board : Board of Directors • John Keane — Chairman of the Board (Founder, King Hill Capital) Current board member at Lightning Hybrids, Purpose Energy, Ravenbrick, Stellaris, Sundolier and board observer for Greentech Media • Jeff Kirwood — Vice Chairman and Board Treasurer (Founder and Executive Director, Aspen Grove Capital) • Kaia Moritz — Board Secretary (SSCV Alumna) Trustee at Vail Mountain School and Borgen Family Foundation board member • Stacey Birtwhistle • Jane Donovan • Sylvan Ellefson (SSCV Alumni and current coach) • Mike Imhof (President, Vail Valley Foundation) • Michael lmperi (Headmaster, Vail Mountain School) • TJ Johnson • Steve Kalapos • Dan Leever • Eric Resnick (US Ski & Snowboard Foundation Board Member) • Tye Stockton • Todd Wallis Emeritus • Glenn Davis — Former Chairman and Vice Chairman (Regional President, Alpine Banks of Colorado) Colorado Mountain College Trustee, Vail Junior Hockey Associate and Vail Valley Partnership Chairman Honorary • Lindsey Vonn (U.S. Ski Team Member, SSCV alumna, Four -Time Overall World Cup Champion, Olympic Gold Medalist) Organization Mission Statement : Inspiring character growth and excellence Organization fiscal year-end: : 2019-04-30 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : Dobson Ice Arena (4 days° Who currently funds your organization? : SSCV is currently funded by our program fees and private donations from members and friends. How will the contribution be used? : To use the Dobson Ice Arena for our Annual Ski & Snowboard Swap. It will be our 50th year hosting the event in 2019. This is an annual fundraiser for Ski & Snowboard Club Vail. How does your request support item 1C of the Contribution Policy (See above) : This event supports the Town of Vail's mission statement by Ski & Snowboard Club Vail is one of the premier ski clubs in the world and are constantly growing within the community and bring new residents and guest to the Vail every year. SSCV provides recreational opportunities for youth in Vail and provides some of the best training facilities in the world and hosts well organized events. Please Upload Organization Balance Sheet : SSCV Bal Sheet 4.30.18 (unaudited).pdf Please Upload Organization Income Statement : SSCV P&L 4.30.18 (unaudited).pdf Linked Form : jheaydon@skiclubvail.org Submission Date : 2018-06-21 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6741521 Last change : 2018-06-27T15:44:07+0000 November 6, 2018 - Pa§4 347 0 8/24/2018 Ski & Snowboard Club Vail Seyferth Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Ski & Snowboard Club Vail First Name of Contact Person : Euginnia Last Name of Contact Person : Seyferth E-mail Address : eseyferth@skiclubvail.org Mailing Address : 598 Vail Valley Drive City : Vail State : US -CO Zip : 81657 November 6, 2018 - Pa66 348 0 8/24/2018 Telephone Number : 9707905133 Members and Titles of your Governing Board : Board of Directors • John Keane – Chairman (Founder, King Hill Capital). Current board member at Purpose Energy and RavenWindow, and a board observer at Lightning Systems • Jeff Kirwood – Vice Chairman and Treasurer (Founder and Executive Director, Aspen Grove Capital). • Kaia Moritz – Secretary (SSCV Alumna). Trustee at Vail Mountain School, Vail Valley Foundation and Borgen Family Foundation • Stacey Birtwhistle • Jane Donovan • Kirk Dwyer (Executive Director) • Sylvan Ellefson (SSCV Athlete Representative) • Wade Hill (Principal, Vail Ski and Snowboard Academy) • Mike Imhof (President, Vail Valley Foundation) • Michael lmperi (Headmaster, Vail Mountain School) • TJ Johnson • Steve Kalapos • Dan Leever • Eric Resnick • Tye Stockton • Todd Wallis Emeritus • Glenn Davis – Former Chairman and Vice Chairman 2005-2015 (Regional President, Alpine Banks of Colorado) Colorado Mountain College Trustee, Vail Junior Hockey Associate and Vail Valley Partnership Chairman Honorary • Lindsey Vonn (U.S. Ski Team Member, SSCV alumna, Four -Time Overall World Cup Champion, Olympic Gold Medalist) Organization Mission Statement : Founded in 1962, Ski and Snowboard Club Vail's (SSCV) mission is to provide youth the opportunity for character growth and excellence through athletics. The Club is recognized as one of the premier ski and snowboard clubs in the country, having received the "USSA Club of the Year" award multiple times. SSCV is also highly respected throughout the Valley as a leader in youth development. The lessons learned through Character, Courage, and Commitment (The 3 Cs) have helped launch the aspirations of doctors, attorneys, inventors, community activists and entrepreneurs, many of whom return to Eagle County to live permanently. Originally a small club dedicated to ski racing, SSCV is the oldest non-profit in the valley and has evolved into an iconic community institution. Over the course of the past five decades, SSCV has impacted the lives of over 15,000 children and their families; hundreds of coaches; and inspired our community with world-class athletes. Today, SSCV serves approximately 700 children yearly in a variety of snow sport disciplines, including alpine racing, moguls, freeski, snowboard, and nordic. The Club is a 501(c)3 non-profit charitable organization. Organization fiscal year-end: : 2019-04-30 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : Services Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $500,000 Who currently funds your organization? : Program fees and donations How will the contribution be used? : Ski & Snowboard Club Vail (SSCV) plans to invest $5 million to expand and upgrade the Golden Peak training venue. SSCV plans to invest $5 million (raised primarily from SSCV members) to improve the training facilities on Golden Peak, subject to US Forest Service approval. This improvement project will create a training venue that will rival the world's best. Expanding the Golden Peak training venue will enable SSCV to begin early season training weeks earlier, due to its higher elevation of about 1,000 vertical feet—increasing the training capacity by nearly 100%. By expanding the capacity of the venue, it will become a far more productive and safer training site for SSCV's growing number of athletes, which is nearly double the amount from 15 years ago. Golden Peak already attracts virtually every top national ski team from around the world for early season training in November and early December. And, as the home hill for SSCV, it has enabled SSCV to be named the Alpine Ski Club of the Year for a record 3 consecutive years, 2014-2016. The venue has also helped produce Olympic gold medalists Lindsey Vonn and Mikaela Shiffrin. At the 2018 PyeongChang Winter Olympics, Ski and Snowboard Club Vail was represented by 18 athletes and brought home 5 Olympic medals. Capital Funds Needed: $5,000,000 As of June 2018, Ski and Snowboard Club Vail has received firm pledge commitments in the amount of $3,800,000 from 21 donors. We are relatively confident that we have an additional $100,000 - $200,000 in the pipeline. In addition, in November 6, 2018 - Pa§6 349 0 8/24/2018 April of 2018, an anonymous SSCV family committed a matching pledge of up to $1,000,000 for any gifts received moving forward. This has been tremendously helpful toward motivating our previously committed donors to increase their gifts as well as enticing new donors to join the effort. A $500,000 grant from the Town of Vail will help complete our campaign by triggering a $500,000 match from the family mentioned above. SSCV has secured a bridge loan allowing payments of all pledges, including a grant from the TOV, to be made over a period five years, if needed. U.S. Forest Service approval is expected in October 2018. Construction is scheduled to begin during the 2019 winter, with completion in time for early -season training November 2019. Vail Resorts Contribution Vail Resorts has been the instrumental and key partner in the U.S. Forest Service application process. It simply could not happen without their in-house endorsement and support. In addition, Ski and Snowboard Club Vail receives in- kind support from Vail Resorts in the amount of $750,000 every year. This includes grooming and snowmaking; complimentary ski passes for coaches and staff; and discounted race and training tickets for visiting athletes and coaches. Furthermore, in 2017, Vail Resorts "gifted" the .25 acres of land on which the new clubhouse is currently being built. This parcel is valued to be worth approximately $6,000,000. Additional Documents attached to support our project include: 1. Golden Peak Improvement Campaign Deck 2. Economic Impact 3. Letters of support 5. Fundraising Progress 6. Golden Peak Improvement Campaign Video 7. 2016-2017 Annual Report How does your request support item 1C of the Contribution Policy (See above) : The improvement of Golden Peak will contribute significantly to the Vail economy. Over the last few years, Golden Peak has become one of the world's premier early season race training venues. Each Fall, for a five-week period, SSCV hosts approximately 20 ski clubs, 20 national ski teams, and 10 college teams, most of which spend about one week in Vail. The economic impact of this activity is enormous, particularly since it occurs in November and early December, a time of year that is historically very quiet. Each year, early season training, contributes about $1.0 million to $1.4 million to the Vail economy[1]. With the improvement of Golden Peak, the economic impact will increase by about 50% to about $1.5 million to $2 million per year — since it will open weeks earlier and offer more training capacity. This economic impact is driven by the number of visitors, and the projected spending in Vail on lodging, meals, and other retail purchases. Importantly, the Vail economy has also been strengthened by families moving to Vail Valley in order to enroll their children into SSCV, which the snow sports community regards as one of the best clubs in the country. In fact, over the last five years alone approximately 165 families have relocated to the Vail Valley, driven primarily by their desire to enroll their children in SSCV. With the planned improvement of the Golden Peak venue, SSCV will enhance the quality of its training even further, and consequently, likely attract even more families to relocate here. Finally, the increased length of the Golden Peak will create a venue capable of hosting World Cup events and other significant championships, which could add another $10-20 million per year to the Vail economy[1]. Golden Peak is potentially the last and only opportunity Vail will have to create an international competition venue now that Gondola One has been built on the site of the previous World Cup finish arena. In sum, SSCV contributes significantly to the vibrancy of the Vail economy. With the upgrade to the Golden Peak training venue, we expect the Club's economic contribution to the Vail community to strengthen materially in the years to come. [1] Assumes an additional 75,000 visitor days (compared to 150,000 for the 2015 Alpine World Championships) and spending $167 - $330 per day. For comparison, the study for early season training assumed $167 per day. Please Upload Organization Balance Sheet : SSCV Bal Sheet 4.30.18 (unaudited).pdf Please Upload Organization Income Statement : SSCV P&L 4.30.18 (unaudited).pdf Linked Form : eseyferth@skiclubvail.org Submission Date : 2018-06-28 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6225234 Last change : 2018-06-28T17:57:14+0000 November 6, 2018 - Pa§6 350 0 SSCV Balance Sheet 4_30_18 ASSETS SSCV Operating Accounts Investors Choice Money Market Restricted Cash Total Cash/Cash Eqiv/Restr Cash Accounts Receivable Other Current Assets A/R and Other Curent Fixed Assets 30 -Apr -18 30 -Apr -17 $ Change % Change Comment (49,493) (17,222) (32,271) 187% 375,618 423,950 (48,332) -11% 59 65,083 (65,024) -100% 2017 Liquidation of JP Morgan & Denver Foundation 326,184 471,810 (145,627) -31% 317,902 752,999 37,838 1,914 (435,097) 35,924 -58% 2017: Work Comp Receivable of $390K 1877% 355,740 754,913 (399,173) -53% 2,610,080 2,255,371 354,709 16% Other Assets 1,475,142 1,475,142 0% Includes Snowmaking Lic. TOTAL ASSETS 4,767,146 4,957,236 (190,090) -4% LIABILITIES & EQUITY Accounts Payable 205,316 160,502 44,814 28% Other Current Liabilities Alpine Bank LOC Total Other Liabilities A/P and Other Current Liabilities Long Term Liabilities- Clubhouse LOC Total Liabilities Equity TOTAL LIABILITIES & EQUITY Alpine LOC + Clubhouse LOC 63,251 453,777 (390,526) -86% 827,522 1,249,950 (422,427) -34% 890,773 1,703,726 (812,953) -48% 1,096,090 1,863,869 (767,779) -41% - 1,000,000 (1,000,000) -100% 1,096,090 1,763,151 (667,062) -38% 3,671,057 2,093,368 1,577,689 75% 4,767,146 4,957,236 (190,090) -4% 827,522 2,249,950 (1,422,427) -63% November 6, 2018 - Page 351 of 469 Ski and Snowboard Club Vail 2017-2018 4/30/2018 Actuals Analysis P&L Tab Alpine Total Free Ski Snowboard Freestyle Nordic Future Stars Private Coaching VSSA- WT Other Total Program Revenue 2017-2018 Forecast 2,434,924 414,165 309,919 287,656 252,693 96,690 171,155 172,864 4,140,066 Non Program Revenue Membership Revenue 39,100 Guest Training Revenue 50,739 Camp Net Revenue (56,373) Early Season Training Net 4,407 Tune Shop Net (1,286) Total Non Program Revenue 36,587 Event Revenue Golf Tournament Net 13,211 Ski Swap Net 92,277 Celebration of Winter Net 78,395 Race Net 87,245 Town Series Net 13,452 Vail Cup Net 1,471 Other Event Revenue Net 14,620 Net Event Revenue 300,670 Development Revenue Total Annual Campaign Total Other Dev Revenue Total Scholarship Inspires Challenge Total Development Revenue 708,424 174,000 170,761 3,990 1,057,175 Other Revenue VSSA Language/Academic Fees 116,025 VSSA Lunch Net 857 Uniform Fees Other Revenue- Interest Inc 1,980 Total Other Revenue 118,862 Total Revenue 5,653,359 Expenses Program Expenses Alpine Total- Payroll 1,498,322 Free Ski- Payroll 260,695 Snowboard- Payroll 194,024 Freestyle- Payroll 179,645 Nordic- Payroll 212,724 Future Stars- Payroll 28,117 Private Coaching- Payroll 144,807 VSSA- WT- Payroll 255,398 Human Performance- Payroll 183,072 Tel/Equipt/Travel Programs 128,108 Total Program Expenses 3,084,912 Non Program Expenses Simple Scholarship Standard Scholarship Travel/VSSF- JTA 235,357 70,573 November 6, 2018 - Page 352 0 Ski and Snowboard Club Vail 2017-2018 4/30/2018 Actuals Analysis P&L Tab Diversity/Sum mer/Other Total Scholarship Discounts Total Non Program Expenses Admin Expenses Admin- Salaries Auto Telephone- Admin Annual Campaign Expenses Computer/Website Expense Credit Card Commissions Interest Expense Meetings Insurance Bldg/Bod Rent Travel- Admin Accounting Advertising/Promotion Equipment Expense- Admin Depreciation Dues and Fees Gifts Licenses/Permits Professional Fees Office Supplies/Expense Photocopy Expense Postage Expense Professional Development Radio Expense Uniforms Utilities Building Repair/Maint Other Total Admin Expenses Total Op Expenses 2017-2018 Forecast 65,018 370,948 350,938 721,886 884,365 65,562 51,643 41,788 21,630 122,247 16,445 11,149 28,295 34,748 4,607 19,761 11,576 7,647 41,860 4,720 1,289 62,075 3,189 11,230 2,994 23,444 9,303 1,535 7,911 37,773 83,802 1,612,587 5,419,385 Ordinary Income 233,974 Unallocated Reserves/Contingency Contibution to the MFC 15,000 403b Matching 109,174 Bonus - Total Other Expenses 124,174 Total Ordinary Plus Other Expenses Income before Depr and Amort Adj Income before Depr and Amort Capital Campaign Contributions Net Income Including Capital Contrib 5,543,560 109,800 109,800 1,433,114 1,542,914 November 6, 2018 - Page 353 0 8/22/2018 Small Champions, Inc Weiss Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Small Champions, Inc First Name of Contact Person : John Last Name of Contact Person : Weiss E-mail Address : smallchampions@gmail.com Mailing Address : P.O. Box 4691 City : Vail State : US -CO Zip : 81658 November 6, 2018 - Pa0 354 0 8/22/2018 Telephone Number : 9703900004 Members and Titles of your Governing Board : Connie Miller -Board Chair, John Weiss -Executive Director, Steve Holden -Treasurer, Kara Heide, Kristin Jennings, Donna Johnson, Brian Nestor, Honore Everly Organization Mission Statement : Small Champions is a non-profit organization committed to enhancing and improving quality of life by providing sports and recreational opportunities for eligible youth with multiple disabilities who are residents of Eagle County, Colorado. Individuals receive needs based instruction to support their developmental progress. We collaborate with and educate community organizations, and generate sustainable funding and services. Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : Cash and In-kind Amount of Contribution Requested : $3,000 In- Kind Request : 70 Day Parking Passes and the use of the Lionshead Welcome Center as our morning/afternoon meeting location. Who currently funds your organization? : Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County, United Way of Eagle River Valley, Eagle County School District, Roubos Family Foundation, Slifer Smith Frampton Foundation, Vail Valley Cares, Vail Valley Surgery Center, as well as many individuals and local businesses. How will the contribution be used? : Parking passes will be used by the parents and coaches of our disabled and special needs children who participate in our Small Champions Ski and Snowboard program on 9 "off-peak" Sunday's during the 2018-19 winter season. Parents volunteer during the day (at Eagles Nest), coaches are with the children during the ski day on Vail Mountain. Our cost for 1 Small Champion to participate in our 2018-19 program is $3,000. A grant of $3,000 would allows us to fund 1 of our Small Champions for the 2018-19 program year. How does your request support item 1C of the Contribution Policy (See above) : Small Champions provides a significant positive impact on the community by providing an opportunity for children of Eagle County that are challenged with physical, cognitive, and multiple disabilities to be part of a group from the same community that meets often to enjoy sports, grow, learn, and have fun. It is very important for our Small Champions to have a peer group, and for their families to forge friendships enabling them to help each other. The program is an enormous benefit to the families of the children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County where they are able to interact with other families and support the physical development of their child. Small Champions also recruits volunteers from the community that are available to offer assistance and their friendship while experiencing a sport with participants. The final outcome is a sense of accomplishment and belonging for each participant that begins with learning a sport. No other program exists in the Eagle Valley to provide these services for these children. Please Upload Organization Balance Sheet : 2018 05 BS condensed.pdf Please Upload Organization Income Statement : 2018 05 P&L condensed.pdf Linked Form : smallchampions@gmail.com Submission Date : 2018-06-28 Submission Date : November 6, 2018 - Pa0 355 0 3:30 PM 06/28/18 Accrual Basis Small Champions, Inc. Balance Sheet As of May 31, 2018 ASSETS Current Assets Checking/Savings 1st Bank -Small Champions, Inc. Wells Fargo Investment Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Prepaid Golf Tournament Fees May 31, 18 234,796.70 158,871.12 393,667.82 393,667.82 393,667.82 1,000.00 Total Other Current Liabilities 1,000.00 Total Current Liabilities 1,000.00 Total Liabilities 1,000.00 Equity Retained Earnings Unrestricted Net Assets Net Income 347,976.65 87,256.81 -42,565.64 Total Equity 392,667.82 TOTAL LIABILITIES & EQUITY 393,667.82 Page 1 November 6, 2018 - Page 356 0 3:30 PM SmaII Champions, Inc. Profit & Loss January through May 2018 06/28/18 Accrual Basis Ordinary Income/Expense Income Contribution and Grant Income Program Fee Income Total Income Gross Profit Expense SmaII Champions Program Expense Bank and Credit Card Fees Jan - May 18 41,785.45 250.00 42,035.45 42,035.45 83,612.53 24.00 Dues and Subscriptions 375.00 License, Permit and Filing Fees 10.00 Operations 509.57 Software Expense 69.99 Total Expense 84,601.09 Net Ordinary Income -42,565.64 Net Income -42,565.64 Page 1 November 6, 2018 - Page 357 0 8/22/2018 Vail Junior Hockey Association dba Vail Eagle Hockey Association, Vail Mountaineer Hockey Club Kipp Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Vail Junior Hockey Association dba Vail Eagle Hockey Association, Vail Mountaineer Hockey Club First Name of Contact Person : Denise Last Name of Contact Person : Kipp E-mail Address : denisekipp@gmail.com Mailing Address : PO Box 2591 City : Edwards November 6, 2018 - Pa66 358 c 8/22/2018 State : US -CO Zip : 81632 Telephone Number : 9703764395 Members and Titles of your Governing Board : Jeff Place, President (president@vailmountaineers.org 970-331- 1925) Blake Putnam, Vice -President Paul Backes, Treasurer Mike Suhadolink Bryan Desmond John Michael Liles Trista Sutter Kristi Hill Mick Kelly Organization Mission Statement : The Vail Mountaineers is a Program of Excellence committed to developing character through youth hockey. Our values include the principles of respect and sportsmanship with an emphasis on fun in a safe and healthy environment with both recreational and competitive levels of play. Organization fiscal year-end: : 2018-06-30 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : The Vail Mountaineer Hockey Club (VMHC) is respectfully requesting in-kind support related to facility use and ice time at Dobson Ice Arena Who currently funds your organization? : Our programs are 60% funded by player fees. The other portion comes from sponsors, fundraisers, government entities and foundation grants. How will the contribution be used? : A. 6 day usage of Dobson Arena throughout the 2018-2019 year to support general program initiatives (non -hockey) and community fundraisers. Use may include but is not limited to: Opening Season Kickoff Fall 2019, End of Hockey Season gathering (families and players) spring 2019. Additional days on a "TBD" basis for potential celebrity fundraising events and/or community events. Days shall be restricted to non - peak or off season dates as per your direction. This September we will be using the Dobson Ice Arena for what has evolved from Casino Night at Donovan Pavilion in 2017 to Pucks, Pars and Poker in 2018. We hope that the Pucks, Pars and Poker in 2018 will continue as our annual event for the club. Pucks, Pars and Poker will consist of the following in 2018, and 2019 (dates TBD) as well: 1- Friday September 14: Casino Night at Dobson Arena 2 - Saturday September 15: Colorado Avalanche Alumni adult and youth skate clinics approximately 4 hours of skate time. Evening game- Colorado Avalanche Alumni vs. Yeti game ticketed event and open to the public. 3- Sunday September 16: Vail Golf Course tournament fundraiser with special guests from the Colorado Avalanche alumni joining foursomes of local guests. B. 4 weekends of complimentary ice time at Dobson Arena (Friday through Sunday) in November 1-3, 8-10 & 15-17 for our annual Sportsmanship Tournaments. C. 1 week of complimentary ice time at Dobson Arena Monday -Friday 8 am - 5 pm, June 24-28, 2019. This request will support our premier Summer Precision Skills Clinic. D. 1 Town of Vail parking pass for our Director of Hockey, who maintains an office at Dobson Ice Rink. This in-kind donation will allow the VMHC to sustain and grow its operations in a much more efficient manner with little or no impact on the TOV revenue streams. E. Vail Mountaineers Hockey Club in -ice logo placement at Dobson Ice Arena. How does your request support item 1C of the Contribution Policy (See above) : The Vail Mountaineer Hockey Club (VMHC) is one of the region's premier youth non-profit entities which provides a material on-going benefit for local youth, local businesses and the community at -large. The program is operated in close partnership with Dobson Ice Arena; the VMHC is the largest single client of the arena with expenditures in excess of $60K each year. Our signature event, the Annual Sportsmanship Tournament, attracts 70 youth hockey teams from across the nation during the first three weeks of November. This tournament provides an economic boost to the Vail Valley in an otherwise slow period prior to the Thanksgiving holiday, and has been held in Vail for the past 40 years. Hockey November 6, 2018 - Pa§6 359 0 8/22/2018 players from the state of Colorado, and Utah have all played in this tournament. We also have teams from all over Denver, Breckenridge, Steamboat Springs, Telluride, Glenwood Springs, Aspen and even more of the surrounding areas of Colorado. Our goal next season is to have several spaces in each player division for out of state teams to participate. Vail presents itself as a standalone top tier location for everyone to travel to for youth hockey. We had more complements last year than ever before based on our customer service, detailed map of Vail and our hospitality. We also bring in new families who can see Vail for the first time and want to come back because of how friendly everyone is and how easy it is to get from place to place with the bus system. We co -promote our tournament with our rink board sponsors to drive business back to Vail. We have signage up at local restaurants about our tournament. We provide diversity by hosting all ages and an all team tournament from Squirt age to Midget (8-17 year olds). We also have a scholarship fund dedicated to help families bring their children into hockey who cannot afford to do so financially. We use this tournament as a vehicle to teach youth about "Sportsmanship" and continuously remind them to adhere to mutual respect for one another during these games and beyond. The Sportsmanship Tournament's direct economic impact to the Town of Vail and the business community is estimated at approximately $2.5 million annually as follows: Visitation Metric Total visiting hockey teams 70 Players & coaches / team 17 Additional family members / team 51 Total attendees / team 67 TOTAL VISITORS IN ATTENDANCE: 4,760 Lodging & Ancillary Revenue Metric Overnight stays / team 2.2 Room nights / team 2,618 Average room rate $150 TOTAL LODGING REVENUE GENERATED: $392,700 Ancillary spend per person / day $200 TOTAL ANCILLARY SPEND: $2,094,400 TOTAL DIRECT ECONOMIC IMPACT: $2,487,100 Hosting this annual tournament costs the club approximately $50K each year in direct tournament expenses; tournament ice time alone represents 50% of the expense. The complimentary ice time will directly support our annual tournament, as well as the economy of the TOV during a regularly slow time of the year. This tournament is not the only time the VMHC is driving people into Vail. We host over 47 hockey games during the regular season at Dobson Arena with teams traveling from all over Colorado. This also provides an economic impact on tourism with hotels, shopping, skiing and dining during the weekends from November through March. We cannot precisely testify to the amount that each family will spend during these weekend trips to Vail, yet we have estimated the total direct economic impact to be approximately $150K (total estimate of visitors each winter season - 900). We are working very hard to ensure that the inaugural Pucks, Pars and Poker event happening the weekend of September 14th, 2018 will grow into a signature event for the club. In partnering with the Colorado Avalanche Alumni Association, we will be bringing some of Colorado's most well-known hockey players to Vail for a weekend of exciting events. John Michael Liles, a new Vail homeowner, previous Avalanche hockey player, and a newly elected member of the VMHC board will be participating in every event alongside some of his favorite professional teammates. We are confident that they alone will bring in hockey fans and families from all over the region. Planned events taking place include, but are not limited to, Top Shelf Casino Night at Vail's own Dobson Ice Arena, an Avalanche alumni vs. Yeti Hockey game, youth and adult skating clinics taught by Avalanche alumni, and a street hockey initiative called Game On that comes with it's own fully Avalanche branded pick up truck, trailer, and street hockey rink that encourages kids to get out and play. We are eager to share more with the TOV as we solidify plans for this exciting weekend. In addition to the above two named events, the VMHC is now offering a premier training camp — the Precision Skills Clinic - during the last week in June. This clinic is now in its third year and growing. The first year we had approximately 40 skaters, the second year we had 60 skaters and added a new high school age group. This past June we had over 70 skaters, with a diverse group of coaching recruits. We predict the numbers will continue to grow each year. Our 5 year plan is to have an overnight clinic incorporating hiking, biking, rafting, and other events to become a destination sports camp in Vail right before the 4th of July weekend. We are requesting ice time to help manage costs and continue to produce a Destination Hockey Clinic for youths ages 8-17 in early summer. The VMHC currently provides a world-class experience for approximately 180 players and families within the Vail Valley. The program has established a fiscal policy which mandates that 60% of program fees are generated through player registration. The remaining 40% is 'subsidized' through various fundraising initiatives. As such, we are highly dependent on partnerships within the community and our volunteers. Requests are submitted to support our general program expenditures and to support ongoing efforts to create a Program of Excellence for the youth of our community. Our request for a VMHC in -ice logo is warranted to show our commitment to partnership and to share November 6, 2018 - Pa§6 360 0 8/22/2018 our love of hockey and the TOV as one unit. We want to be recognized as a partner and customer of VRD and the TOV. Our logo would greatly support our club marketing to youth who visit Vail and our local youth hockey through the VRD and WECMRD Mini Mite and Mite programs. We share your TOV mission by our commitment to vibrancy in the 4th of July Parade. Each year we enter an Award Winning Float in our category. The children love to walk in the parade and hand out candy. We are proud to wave our colors and show our Vail Mountaineer pride in the yearly parade. We also continually have teams asking when registration begins because they do not want to miss our Vail Tournament. Our town is one of a kind and we feel we help promote this great environment with our hockey program and Sportsmanship Tournament. Lastly, our team is comprised of hockey players from up and down Eagle County from Gypsum to East Vail. We have the name Vail in our Club name for a reason. We strive to brand for both Vail and the club as one group united under the same banner. We represent Vail and our name with pride and only want to enhance your image and yours. We are the biggest customer of Dobson Arena spending over $60,000 a year in ice payments and dasher boards. We continue to expand our numbers as our club numbers grow, subsequently needing more ice time to accommodate our membership. We are growing and we greatly need your assistance to sustain our payment structure for all the hockey families. Please Upload Organization Balance Sheet : Balance_Sheet_Report VMHC.pdf Please Upload Organization Income Statement : Profit_and_Loss_Report VMHC.pdf Linked Form : denisekipp@gmail.com Submission Date : 2018-07-02 Submission Date : 2018-07-02 Created by : integrations+23268@zenginehq.com Record ID # : 6785324 Last change : 2018-07-02716:17:35+0000 November 6, 2018 - Pad6 361 0 Vail Mountaineer Hockey Club BALANCE SHEET As of May 31, 2018 TOTAL ASSETS Current Assets Bank Accounts 1001 Alpine Bank Ops x2240 83,898.93 1001.10 QB - Intuit Merchant - OLD 0.00 Total 1001 Alpine Bank Ops x2240 83,898.93 1010 Alpine High Yield x3069 129,710.72 1015 Alpine Registration x7749 6,437.23 1020 1st Bank -Sponsorship x1204 0.00 1035 1st Bank Vail - Raffle Account 0.00 Alpine Uniforms x8168 21,004.68 Edward Jones x7844 - Gift of Hockey 1,060.92 PayPal VMHC 3,740.47 Petty Cash 500.00 Total Bank Accounts $246,352.95 Accounts Receivable 12 Accounts Receivable 22,761.80 Total Accounts Receivable $22,761.80 Other Current Assets 12000 *Undeposited Funds 0.00 1230 Error Credit Cards 0.00 1310 Hockey Director Fee Advance 0.00 1899 Undeposited Funds (OLD) 0.00 Total Other Current Assets $0.00 Total Current Assets $269,114.75 Fixed Assets 15 Furniture, Fixtures and Equipment 1510 FFE - Office 1,144.15 1520 FFE - Jerseys 43,102.60 Jersey Depreciation -33,532.88 Total 1520 FFE - Jerseys 9,569.72 Total 15 Furniture, Fixtures and Equipment 10,713.87 Total Fixed Assets $10,713.87 Other Assets 18700 Security Deposits Asset 500.00 Total Other Assets $500.00 TOTAL ASSETS $280,328.62 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable Accrual Basis Friday, June 29, 2018 05:29 PM GMT -7 0.00 November 6, 2018 - PI/6e 362 0 TOTAL Total Accounts Payable Total Current Liabilities Total Liabilities Equity 2930 Unrestricted Net Assets 30000 Opening Balance Equity {3} Net Income Total Equity TOTAL LIABILITIES AND EQUITY $0.00 $0.00 $0.00 200,181.67 37,286.33 42, 860.62 $280,328.62 $280,328.62 Accrual Basis Friday, June 29, 2018 05:29 PM GMT -7 November 6, 2018 - PAa/ae 363 0 Vail Mountaineer Hockey Club PROFIT AND LOSS July 2017 - May 2018 TOTAL Income 30 Program Income 31 Youth Program Income Girls U12 Program 9,045.00 Girls U14 Program 13,385.00 Girls U19 Program 5,225.00 House Rec Program 7,200.00 U10 Squirt Program 42,050.00 U12 Pee Wee Program 50,995.00 U14 Bantam Program 38,175.00 U18 Midget Program 11,240.00 Total 31 Youth Program Income 177,315.00 Uniform Rental 8,550.00 Volunteer Fees 1,200.00 Total 30 Program Income 187,065.00 321 Clinics & Misc Programs 9,520.00 351 Tournaments Commissions 11,113.83 Retail Sales 3,222.65 Team Entrance Fees 107,473.25 Tournament Sponsorship 12,966.80 Total 351 Tournaments 134,776.53 40 Fundraising Income 4340.00 Direct Public Support 4340.10 Business Contributions 28,500.00 Gift of Hockey Donations 560.00 Total 4340.00 Direct Public Support 29,060.00 4350.00 Government Grants 4350.30 Local Government Grants 7,500.00 Total 4350.00 Government Grants 7,500.00 4610.00 Other Types of Income Apparel Sales Income 380.00 Total 4610.00 Other Types of Income 380.00 4700.00 Special Events Income 48,555.63 Total 40 Fundraising Income 85,495.63 4500.00 Investment Income 4510.10 Interest -Savings, Short-term CD 134.37 Total 4500.00 Investment Income 134.37 Total Income $416,991.53 Cost of Goods Sold Clinic & Camp Direct Expenses 8,218.00 Fundraising Direct Expenses Accrual Basis Friday, June 29, 2018 05:30 PM GMT -7 November 6, 2018 - Paiae 364 0 TOTAL In-kind Gift Consumed Rink Board Expenses Special Events Production Expenses Total Fundraising Direct Expenses Program Direct Expenses 5140.50 Tournament Fees Coach Travel Reimbursement Coaching Apparel Coaching Fees League Fees Officiating Expenses Officiating Travel Total Officiating Expenses Program Ice Rental Ice Rental - Dobson Ice Rental - EPIR Total Program Ice Rental Total Program Direct Expenses Scholarship Awards Tournament Direct Expenses Retail Sales Costs Tournament Ice Tournament Officiating Tournament Production Expenses Total Tournament Direct Expenses Total Cost of Goods Sold GROSS PROFIT Expenses 50 Program Expenses 5100.00 Misc Team Expenses 5300.00 Coaching Admin Expenses 5610.10 Program Meeting Expenses 5720.10 Program Clinics & Camps Club Uniforms & Apparel Hockey Supplies & Equipment Total 50 Program Expenses 60 Administrative/ General Expense 6019.10 Bad Debt 6022.10 Bank Charges & Fees CC Processing Fees Total 6022.10 Bank Charges & Fees 6043.10 Taxes, Fees, & Licenses 6056.10 Office Supplies 6057.10 Postage, Mailing Service 6060.10 Printing and Copying 6083.10 Admin Travel 621 Contract/Outside Services 6220.10 Hockey Director Fees 2,550.00 1,400.00 14, 464.99 18,414.99 24, 616.46 20,017.37 1,898.06 14, 557.50 2,350.00 8,724.45 227.47 8,951.92 57,120.00 54, 818.75 111,938.75 184,330.06 2,887.50 1,110.56 20,879.00 24, 511.96 8,187.29 54,688.81 $268,539.36 $148,452.17 467.25 0.00 1,512.74 3,722.88 4,920.00 2,283.47 12,906.34 3,549.06 329.22 856.45 1,185.67 20.00 1,161.67 94.00 206.69 490.96 65,032.26 Accrual Basis Friday, June 29, 2018 05:30 PM GMT -7 November 6, 2018 - Piae 365 0 TOTAL Administrative Services 6,273.00 Total 621 Contract/Outside Services 71,305.26 Dues & Subscriptions 1,340.00 Marketing 1,920.82 Communication 126.00 Promotion Event Expense 315.60 Total Marketing 2,362.42 Meeting Expenses 1,968.96 Training & Development 380.00 Total 60 Administrative/ General Expense 84,064.69 Total Expenses $96,971.03 NET OPERATING INCOME $51,481.14 Other Expenses 6035.10 Depreciation Expense 8,620.52 Total Other Expenses NET OTHER INCOME NET INCOME $8,620.52 $ -8,620.52 $42,860.62 Accrual Basis Friday, June 29, 2018 05:30 PM GMT -7 November 6, 2018 - P4e 366 0 8/22/2018 Skating Club of Vail Bruno Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Skating Club of Vail First Name of Contact Person : Susan Last Name of Contact Person : Bruno E-mail Address : scvclubinfo@gmail.com Mailing Address : PO Box 416 City : Vail State : US -00 Zip : 81659 November 6, 2018 - Pa64 367 0 8/22/2018 Telephone Number : 9703903896 Members and Titles of your Governing Board : President - Susan Bruno Secretary - Samantha Snyder Treasurer - Carol Ewers Board Member - Sheila Sandoval Organization Mission Statement : SCV is driven by the following pillars: Be Safe. Have Fun. Provide Support. Create Opportunity. Organization fiscal year-end: : 2018-06-30 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : We would like to request 10 days of Ice Time @ Dobson Ice Arena Who currently funds your organization? : Membership and entry fees, ticket revenue and some nominal community fund raising. How will the contribution be used? : For the Vail Invitational Competition in July and the annual Winter Ice Show in December. Without this in kind contribution to our club we would never be able to provide these competitive and performance based opportunities for our local skaters. The show and the Vail Invitational not only benefit our skaters but also many guests and visiting competitors. How does your request support item 1C of the Contribution Policy (See above) : These events have been part of the community for 40+ years. They continue to engage locals and draw guests, competitors, performers and their friends and family from around the world. Please Upload Organization Balance Sheet : IMG_1875.jpg Please Upload Organization Income Statement : IMG_1876.jpg Linked Form : scvclubinfo@gmail.com Submission Date : 2018-06-29 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6782001 Last change : 2018-06-29T14:40:00+0000 November 6, 2018 - Pa0 368 0 Pm The Skating Club of Vail, Inc Balance Sheet As of April 30, 2016 ASSETS Current Assets CheckinglSavings 1st Bank 229-043-9827 17,290.21 Community Bank MMDA Acct 1,868.98 SCV Scholarship Fund 1,580 35 SCV Scholarship Fund CD 20,170 73 Sue Nott Memrl Schlrship-ComBk 9,085.70 Total Checking/Savings 49,995.97 miiimmow Apr 30, 16 Accounts Receivable 785.53 Accounts Receivable Total Accounts Receivable 785.53 Total Current Assets 50,781.50 TOTAL ASSETS 50,781.50 LIABILITIES & EQUITY Equity Chris LeBeau Fund Retained Earnings Sue Nott Endowment Fund Net Income Total Equity TOTAL LIABILITIES & EQUITY 400.00 65,196.44 10,056.44 -24,871.38 50,781.50 50,781.50 November 6, 2018 - Page 369 0 Basis The Skating Club of Vail, Inc Profit & Loss May 2015 through April 2016 May '15 - Apr 16 Income Advertiserslsponsorships 0.00 Credit Card Fees 25,00 Exhibition 144.00 Ice Income 2,040.90 Interest Income 19.47 Membership Income 1,850.00 Non-SCV Skater 422.50 Show Income Skater Fees 5,103.00 Show Income - Other 10,685.00 Total Show Income 15,788.00 Testing Income 1,822,00 Vail Invitational 44,621.31 Total Income 66,733.18 Gross Profit 66.733.18 Expense Accounting Fees Bank Fees Banquet Class Expense Coaches Ice/SCV Class Expense Insurance - Liability, D and 0 Legal Fees Membership Dues Expense Parade Reconciliation Discrepancies SCV Jackets Show Expense 77 Costumes Director/Coaching DVDNid eography/Photography Misc Program Set/Props Tights Show Expense - Other Total Show Expense Supplies/Postage/Copies Testing Expense Vail Invitational Expense Food - Judges IJSISupplies/Misc1P rog ra m Lodging/Travel Vail Invitational Expense - Other 837.51 207.04 1,172.52 3,005.00 1,195.50 27,577.50 1,399.00 1,314.46 2.226.00 314.56 6,963.62 457.95 0.00 4,136.61 7,208.25 400.00 280.00 47.14 5,606.60 1,004.70 771.01 19,454.31 544.20 816,04 3,770.00 2,897.03 16,482.67 723.31 Total Vail Invitational Expense 23,873.01 Website 246 34 Total Expense 91,604 56 Net Income -24,871.38 November 6, 2018 - Page 370 0 8/22/2018 Special Olympics Mikolasy Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Special Olympics First Name of Contact Person : Kathy Last Name of Contact Person : Mikolasy E-mail Address : chilihorse@hotmail.com Mailing Address : PO Box 3724 City : Eagle State : US -00 Zip : 81631 November 6, 2018 - Pa64 371 c 8/22/2018 Telephone Number : 9703903816 Members and Titles of your Governing Board : N/A Organization Mission Statement : The Mission of Special Olympics Colorado (SOCO) is to provide year round sports training and athletic competition in a variety of Olympic type sports for children and adults with developmental disabilities, eight years of age and older, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics Athletes and the Community. Organization fiscal year-end: : 2018-12-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : 50 parking structure passes to be used by Volunteers on each Sunday of our training starting the first Sunday in January and going through the end of the ski season. Who currently funds your organization? : We receive limited funding from State of Colorado Special Olympics and also from our Regional Office in Glenwood Springs. We occasionally get private donations. Otherwise our Volunteers not only volunteer their time but will contribute funds if we need money for additional things like end of the season picnic or equipment for any of our Athletes. Vail Resorts, through the Epic Promise Program, donates to us our life tickets and the use of the race course on Vail Mountain. How will the contribution be used? : Local Special Olympics serves the special needs population of Eagle County and the passes will be used for our dedicated Volunteers. We appreciate all our Volunteers do and it is wonderful to be able to help them with parking while they are working with and training our Athletes during winter training each Sunday in preparation for our Regional and State Competitions. How does your request support item 1C of the Contribution Policy (See above) : In addition to Special Olympics Mission Statement, this promotes community awareness and interaction with Eagle County's Special Needs Population, which we see again and again as a win-win situation for everyone involved. We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley offers. Please Upload Organization Balance Sheet : Echo Grant Attachments (1).odt Please Upload Organization Income Statement : Echo Grant Attachments (1).odt Linked Form : chilihorse@hotmail.com Submission Date : 2018-06-29 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6785877 Last change : 2018-06-30T01:55:57+0000 November 6, 2018 - Pa§4 372 0 8/22/2018 Foresight Ski Guides, Inc. Davis Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Foresight Ski Guides, Inc. First Name of Contact Person : Mark Last Name of Contact Person : Davis E-mail Address : mgd5280@gmail.com Mailing Address : PO Box 882 City : Vail State : US -00 Zip : 81658-0882 November 6, 2018 - Pa64 373 c 8/22/2018 Telephone Number : 3035066965 Members and Titles of your Governing Board : 2018 Board of Directors Mark G. Davis Founder and President (non voting), Denver Steve Sommers Secretary; Of counsel, Sweetbaum, Sands, and Anderson, PC, Denver Tom Ruygrok, CPA Treasurer; President, Causey Demgen & Moore, Inc., Denver Lew Sapiro Former owner, Breeze Ski Rentals, Denver Pat Manginelli Principal, Manginelli Consulting, St. Petersburg FL Ann Wei Manager, Asset Management, Navarro Research & Engineering, Inc. Denver Bill Murphy Consultant and Foresight Ski Guides Sr. Guide, Lakewood David Lane Consultant, former independent Pepsi bottler, Paradise Valley, AZ Eddy Braucht Director of Revenue Management, Vail Marriott, Vail H. Scott Speedy Senior Director of Retail 1 Colorado Resorts, Vail Resorts Retail, Vail Louis Tutt Executive Director, Association for Education and Rehabilitation of the Blind and Visually Impaired, Alexandria, VA Harry "Skip" Bower Managing Director, Harry S. Bower, LLC a registered investment advisory firm Janet Masto Sr. Managing Partner, Thermacoat LLC, Littleton Jason Roeder CFO, Cordant Health Solutions, Denver Linda Witte Fmr. Teacher of the visually Impaired, Manitou Springs Advisory Board Linda Hill Owner, Hill Aevium Integrated Marketing, Edwards CO John Dawsey Vice President/General Manager at Colorado Mountain Express, Vail Christine Soto Principal, Christine Soto Philanthropic Consulting, Denver Ginia Paige Development Coordinator, Denver CO Lauren Witte Lauren Witte, Director of Client Satisfaction, Optimetra, Inc., Colorado Springs Nicholas Witte Reservoir Engineer, Four Point Energy, Denver Organization Mission Statement : The mission of Foresight Ski Guides is "to promote fitness, athletic skills, personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by providing challenge recreation opportunities through affordable access to snow sports. Organization fiscal year-end: : 2018-09-30 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : An in-kind contribution of 4 "blue" level parking passes good for use during the 2018/19 ski season. Who currently funds your organization? : Foresight receives corporate support, individual support, and funding from private and community foundations and organizations, including Vail Resorts, EpicPromise Foundation, Vail and Edwards Rotary clubs, Safeway Foundation, El Pomar Foundation, Virginia Hill Foundation, Jelm Foundation and the Lane Foundation. Foresight Ski Guides Board of Directors, VIPs make donations as do school districts and parents of VIPs. How will the contribution be used? : Foresight is grateful for the support that the Town of Vail has provided for its transformative, guided skiing program for blind and visually impaired individuals. With this application, Foresight respectfully requests 4 parking passes (an increase of 2 over last year) so that it can expand access to its transformative, recreational and educational experience for individuals who are blind. Foresight provides guided - skiing and snowboarding for blind and visually impaired children and adults. The program is based in Vail thanks to a long-standing relationship between Vail Resorts, the Town of Vail, Vail residents businesses and non profit organizations and Foresight. Foresight relies on the generous in-kind contributions of Vail Resorts and other Vail businesses, as well as the service of highly -skilled volunteers (herein referred to as "guides" and "shadows") to offer a high-quality, accessible challenge recreation program for blind community members. Foresight provides parking to its volunteer ski guides and shadows, half of whom drive from Denver and need to be parked and ready to meet Foresight's Visually Impaired Participants (VIPs) by 8:30 a.m. regardless of inclement weather, traffic, road closures and other challenges. Local volunteers usually take public transportation (bus) or car pool as Foresight strongly encourages car-pooling for both environmental and financial reasons. Over the last 10 years, Foresight has November 6, 2018 - Pa§4 374 0 8/22/2018 doubled the number of blind individuals participating in its program, and it is fully committed to continuing that growth in service to the community. The skilled volunteers that Foresight's recruits and trains are critical to offering this unique and empowering program in Vail. Since Foresight pays for the volunteer ski guides' parking, support from the Town of Vail is a significant help in off -setting out-of-pocket parking expenses. An additional 2 parking spots per season will help ensure Foresight's valuable volunteers are able to access the mountain and provide support to an ever-growing number of blind skiers and snowboarders. How does your request support item 1C of the Contribution Policy (See above) : Foresight's goals, objectives, mission, and implementation of its program are well -aligned with the Town of Vail's mission. With the more than 200 VIP skier days forecast for the 2018-2019 ski season that this request covers, Foresight expects to generate a total of 1,000 additional skier days that would not come to Vail without the Foresight program. The 5:1 ratio of additional skier days includes friends, family, and guides who would not be here if not for the Foresight program. Only Foresight's blind skiers receive products and services donated by generous local sponsors (lift tickets, equipment, lodging, and transportation). The remaining guests, who are friends and family of Foresight's VIPs, typically do not receive discounted services and spend money in the Town of Vail that otherwise would go elsewhere. Out-of-town ski guides would not necessarily ski Vail and would not be here as frequently if they were not guiding with Foresight. When Foresight staffs a non -local guide for more than a day on the mountain, Foresight pays their lodging expense. Often volunteers will bring friends and family with them for multiple days at which time they pay for the additional lodging expenses on their own. Foresight provides outreach and volunteer/community service give -back opportunities to the Vail community in a uniquely "Vail" way—on skis and snowboards—enhancing the sense of community that is exclusively Vail's. Foresight's guides are all volunteers. Once trained by Foresight at no out-of-pocket cost to themselves, the guides are asked to give back ten (10) days per ski season as a Shadow or a Guide. Foresight's VIPs and volunteer guides lodge within Vail and, while not engaged in skiing, enjoy many of the other amenities of the area. Lengths of stays average 3-5 days with multiple overnight stays for the VIPs, their families and our guides. Foresight has more than 30 trained volunteer guides and shadows and during the peak parts of our year; when the students and chaperones from the various Front Range school districts, Colorado Springs, and the Colorado School for the Deaf and the Blind are in town, Foresight may have 10-15 guides on the mountain at one time. Foresight makes available unique and satisfying volunteer opportunities for dozens in the local town population, promoting Vail's unique sense of community. Foresight provides the Town of Vail, Vail Resorts and many of corporate partners the chance to support, through in-kind contributions and volunteerism, a program that benefits us all. Foresight brings to the Town of Vail a safe, well-managed, humanitarian program that positively affects our resort community's immediate and future financial and civic health, creating empowered children and adults who leave Vail with a high opinion of our town, its engaged community, and its reputation for progressive social programming. Please Upload Organization Balance Sheet : Draft IS and BS Not Approved 043018.pdf Please Upload Organization Income Statement : Draft IS and BS Not Approved 043018.pdf Linked Form : foresightskiguides@gmail.com Submission Date : 2018-06-28 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6230627 Last change : 2018-06-28T21:22:34+0000 November 6, 2018 - Pa§6 375 0 Foresight Ski Guides: Stetern nt of Financial Position April 30, 2018 (Unaudited - Not Approved by Board of Diroct rs} A$60ts= C-dsh Total a.5sets tiabi�i�i�s= /' CCunLs 4,Hyst le rr tal iaui Ries A.SSINS LIABILITDES F1IET ASSETS ,4:64 E165 $Q NO asses J it t i d, u:li: rxi[ i ited $54 BS b 1 otP I rFt November 6, 2018 - Page 376 0 Statement of Revenues, Expenses and Net Mslizqg For the Seven Months Ended Aproll 30, 201$ (Unaudited - Not Approved I:y Baard of Director) RiPv' nue ; Corporate prar its $2,868 Corporate sponsorshcps (Ir Kind) 0 Fou d atio res 92.194 Individuals 32,363 Get - Related Party C� Pubfund raisiT:g 14 \lis lly 4,437' P,ea to Mtrnarial o Irilerest Ircornr (expbn,;C) 1 Total Revenues 1;31,872 Expcnn Fu r}clira , (Di) C rr p 'is atcc:•n iB en t.rits r' -7,24t) O upanoy (rent, ut;UitGs. elo:9 (4 B44) I I iwebs 4e (2..352 ) In,suraincn. 686) Mei rleiships arab se:riir3i3r% (138) ,4drnihistrnt.ve (1.825) Lilt tickFts (660) Ec iJi nient i+ Lodging Giiid1Pioo (843) c ssoiis (7,367) Outreach M- is (3,252) Frrk,ki .r� Trninniq 0,100) rarisporl ition 16,508; Total Expense Excess revenurips over expenses 4'2,802 Not atnett; at Beg of Fiscal Year {October 1) 22.062 Net assets at April 30, 2018 X6'4.866. November 6, 2018 - Page 377 0 8/22/2018 SOS Outreach Gould Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : SOS Outreach First Name of Contact Person : Rebecca Last Name of Contact Person : Gould E-mail Address : grants@sosoutreach.org Mailing Address : PO Box 2020 City : Avon State : US -00 Zip : 81620 November 6, 2018 - Pa0 378 0 8/22/2018 Telephone Number : 9709269292ext115 Members and Titles of your Governing Board : Dr. Claus Tjaden - Chair; Senior Partner, Martinez Tjaden, LLP Nate Fristoe - Vice Chair; Director, RRC Associates Bill Jensen - Secretary; Chief Executive Officer, Telluride Ski Resort Dave Portman - Treasurer; Executive Vice President - First Bank of Eagle County, CO Professor Buie Seawell; Clinical Professor, Daniel's School of Business, University of Denver Wendy Carey; Executive Vice President / CFO, Seirus Innovation Clark Gundlach; Snowsport Industry Executive Kat Jobanputra; Snowsport Industry Executive Bobby Murphy; Vice President & General Manager, Stowe Mountain Resort Andrew Littman — Director ; Attorney, Stevens, Littman, Biddison, Tharp & Weinberg Mike Allen — Director ; Senior Director, Skier Services Heavenly Mountain Resort Lee Turlington; Chief Product Officer, Canada Goose Dr. Jason Glass; Superintendent, Jefferson County Schools Bill Cotton; President and Owner, Optic Nerve Sunglasses Michael Reger; President, GelTech Solutions Greg Sullivan; Chief Operating Officer, Vail Resorts Retail Organization Mission Statement : SOS Outreach (SOS) is a national youth development nonprofit that inspires youth to make positive decisions for healthy and successful futures. SOS programs are unique in their use of adventure sports, adult mentors, service learning and leadership development to engage participants for future success. Organization fiscal year-end: : 2018-08-31 Are your books audited? : Yes What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : In-kind support for 25 parking passes Who currently funds your organization? : SOS Outreach continues to diversify funding as the organization evolves and manages continued growth. Funding is secured from foundation grants, corporate partners, individuals, events, fee for service and in-kind contributions. SOS Outreach programs would not be possible without the support from in-kind partner contributions including outdoor gear, lift tickets, and equipment. How will the contribution be used? : SOS Outreach respectfully requests in-kind parking passes to support program implementation on Vail Mountain. SOS seeks 25 individual day passes for SOS program dates over the 2018/2019 winter season. SOS Outreach is a youth development organization headquartered in the Vail Valley that provides opportunities for the most disadvantaged youth in our community to participate in on -hill outdoor adventure activities like skiing and snowboarding. SOS offers scholarship support to youth who would otherwise be economically excluded from these costly activities. During the 2017/18 winter season, SOS Outreach served 512 youth through programs on Vail Mountain. The organization anticipates similar enrollment during the 2018/19 season. The annual contribution of parking passes from the Town of Vail enables the organization to effectively serve youth by eliminating transportation barriers. Prior to your support and partnership, SOS program coordinators were required to arrive at 7AM to drop off all gear that the daily group (anywhere from 15 to 40 youth) would need for the day, before transferring the vehicles out to an outlying lot. SOS is proud to be able to provide all gear necessary to keep our youth warm, dry and safe on the slopes of Vail Mountain, and the in-kind support of the Town of Vail during the 2017/18 winter season allowed for greater opportunities to ensure that youth were receiving the correct sized gear in a timely fashion. Continued access to parking through the in-kind support of the Town of Vail will eliminate the unnecessary time spent by program staff hauling gear to -and -from the mountain and ultimately, enhance the program quality for participating youth. How does your request support item 1C of the Contribution Policy (See above) : SOS partners with local school districts and youth serving agencies to recruit youth who will benefit most from the structure and consistency of the SOS curriculum. Youth are recommended to the organization based on early indicators of behavioral, November 6, 2018 - Pa0 379 0 8/22/2018 academic and personal risk factors that suggest a decreased likelihood of high school graduation. During the 2017/18 season, the three most common risk factors reported by SOS families include: low income families, English as a second language and single parent families. Due to the prohibitively high costs required for participation in the vast majority of winter sports like skiing and snowboarding that dominate the Vail culture, many local families do not engage, despite proximity to Vail and its wide variety of world renowned outdoor recreational activities. This exclusion further exacerbates pre-existing economic segregation in the outdoors, as low-income children of racial minorities continually rank as the least represented demographic in our shared outdoor spaces. In accordance with the Town of Vail's mission statement, SOS Outreach is in a position to bridge this gap and ensure more equitable representation of various diverse populations in the outdoors. Through providing low-cost participation, transportation, costly equipment and lift tickets required for participation in skiing and snowboarding at an extremely reduced rate, underserved youth are introduced to activities their families could never consider otherwise. During the 2017/18 winter season and through the support of the Town of Vail, SOS Outreach facilitated on -hill activities at Vail for 512 participants. Of those participants, 104 reported the following demographic data: 84% of self -identified as an ethnic minority, 66% reported having a household income of less than $40,000 per year, 51% of participants had no health insurance or were enrolled in Medicaid and 38% of participants were from non - two adult households. Through providing the most marginalized youth of the Vail Valley with opportunities to be included the Vail community, SOS effectively reduces the likelihood of youth engaging in harmful behaviors. SOS also contributes to a more diverse population of skiing and snowboarding participants. Long-term organizational evaluation results demonstrate that more than 25% of participants return as lifelong skiers or snowboarders. Please Upload Organization Balance Sheet : BS 6.28.18.pdf Please Upload Organization Income Statement : PL 6.28.18.pdf Linked Form : grants@sosoutreach.org Submission Date : 2018-06-29 Submission Date : Created by : integrations+23268@zenginehq.com Record ID # : 6750186 Last change : 2018-06-29T14:26:45+0000 November 6, 2018 - Pa0 380 0 4:53 PM 06/28/18 Accrual Basis SOS Outreach Balance Sheet As of June 28, 2018 Jun 28, 18 ASSETS Current Assets Checking/Savings 1st Bank of Avon - Checking 1,753.77 1st Bank Vail Liquid Asset 292,676.59 Alpine Bank CD 51,774.34 Petty Cash 100.00 US Bank Checking *1193 9,452.84 US Bank Money Market 241,470.77 Total Checking/Savings 597,228.31 Other Current Assets Prepaid Expenses 3,410.67 Prepaid Insurance 19,437.24 Rent Deposit 1,460.00 Unearned Revenue -175.74 Total Other Current Assets 24,132.17 Total Current Assets 621,360.48 Fixed Assets Accumulated Depreciation -51,878.05 Equipment/Electronics 3,297.97 Furniture - Desks 515.94 Program Equipment 0.10 Vehicles 47,054.00 Total Fixed Assets -1,010.04 TOTAL ASSETS 620,350.44 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 1,797.44 Total Accounts Payable 1,797.44 Credit Cards Citi *5860 Seth Citi *7689 Scott US Bank *6939 Theresa US Bank *8725 Gillian US Bank *8733 Marty US Bank *9364 Joan US Bank *9372 Rebecca 1,667.88 445.73 83.02 171.60 306.91 29.00 217.88 Total Credit Cards 2,922.02 November 6, 2018 - Page 381 of 469 Page 1 4:53 PM 06/28/18 Accrual Basis SOS Outreach Balance Sheet As of June 28, 2018 Jun 28, 18 Other Current Liabilities Group Health Payable -1,643.10 Total Other Current Liabilities -1,643.10 Total Current Liabilities 3,076.36 Total Liabilities 3,076.36 Equity Fund Balance 486,807.32 Fund Balance - Temp Restricted 169,785.00 Net Income -39,318.24 Total Equity 617,274.08 TOTAL LIABILITIES & EQUITY 620,350.44 November 6, 2018 - Page 382 of 469 Page 2 4:52 PM SOS Outreach 06/28/18 Profit & Loss Accrual Basis September 1, 2017 through June 28, 2018 Ordinary Income/Expense Income Contributions Income Benefactors/Individual Donors Board Donation Corporate Donation Peter Johnson Memorial Fund Sep 1, '17 - Jun 28, 18 167,409.89 20, 623.00 111, 875.22 29, 269.20 Total Contributions Income 329,177.31 Events Income Colorado Eagle River Ride CERR Sponsorship Total Colorado Eagle River Ride Other Events Frisco Rec Room Rental Misc. Fundraisers 1,000.00 1,000.00 6,457.04 44,133.85 Total Other Events 50,590.89 Total Events Income 51,590.89 Fee for Service Summer Programs Monument Trips Specific Summer programs Summer Programs - Other 28,121.95 -104.95 1,397.29 Total Summer Programs 29,414.29 Winter Programs Learn to Ride Durango LTR 1,909.82 Eagle County LTR 19,750.51 Front Range LTR 22,435.39 Leadville LTR 276.78 Pacific NW LTR 17,378.75 Steamboat LTR 2,707.20 Summit County LTR 11,435.16 Tahoe LTR 14,272.17 Utah LTR 16,934.49 Learn to Ride - Other 121.28 Total Learn to Ride 107, 221.55 SnowCore 41,958.41 November 6, 2018 - Page 383 of 469 Page 1 4:52 PM SOS Outreach 06/28/18 Profit & Loss Accrual Basis September 1, 2017 through June 28, 2018 University Durango Univ Eagle County Univ Front Range Univ Leadville Univ Pacific NW Univ Steamboat Univ Summit County Univ Tahoe Univ Utah Univ Sep 1, '17 - Jun 28, 18 3,537.92 37,071.75 17,878.23 3,194.75 1,797.50 3,755.00 24,628.56 21, 926.05 650.39 Total University 114,440.15 Total Winter Programs 263,620.11 Total Fee for Service 293,034.40 Grant Income 279,747.70 Interest Income 1,226.25 Merchandise Sales Soft goods rental (Winter) 115.00 SOS Gear/Merchandise 100.00 Merchandise Sales - Other Total Merchandise Sales Total Income Gross Profit Expense Accounting Advertising/Promotions Trade Shows/Booths Advertising/Promotions - Other 48.99 263.99 955, 040.54 955, 040.54 13,653.69 678.27 5,590.18 Total Advertising/Promotions 6,268.45 AmeriCorps Expense AmeriCorp CAA Staff Award 2,500.00 Americorp VISTA cost share 361.62 Total AmeriCorps Expense 2,861.62 Attorney Fees 1,762.20 Automobile Expense Maintenance 4,350.76 Mileage & Parking 8,052.79 Automobile Expense - Other 1,290.83 Total Automobile Expense 13,694.38 November 6, 2018 - Page 384 of 469 Page 2 4:52 PM SOS Outreach Profit & Loss September 1, 2017 through June 28, 2018 06/28/18 Accrual Basis Bank Service Charges Credit Card Processing Fees Bank Service Charges - Other Sep 1, '17 - Jun 28, 18 2,188.38 104.60 Total Bank Service Charges 2,292.98 Donation 400.00 Dues and Subscriptions 3,823.70 Event Expenses CERR Event Expense 332.98 Faces of SOS Miscellaneous Event Expenses Event Expenses - Other 200.14 2,111.99 1,423.50 Total Event Expenses 4,068.61 Fundraising Expenses 1,818.63 Insurance Automobile Ins Directors & Officers Ins General Liability Ins Health Ins Officer Expense Health Ins Staff Expense Workman's Comp Ins Insurance - Other -568.00 1,057.00 12,269.55 11,608.38 25,199.93 14,067.20 829.59 Total Insurance 64,463.65 Licenses and Permits Office Rent Frisco Rec Room Cleaning 3,309.44 Utilities 3,057.90 Office Rent - Other 40,105.50 377.75 Total Office Rent 46,472.84 Office Supplies Payroll Taxes Postage and Delivery Printing and Reproduction Professional Consulting Fees Other Prof Consulting Fees 7,348.36 51,191.53 6,944.76 7,265.89 8,252.80 Program Mentor Expense 38,893.00 Regional Program Coordinator 18,300.00 Resort Program Coordinator 23,100.00 Teacher 7,500.00 Professional Consulting Fees - Other 9,670.00 Total Professional Consulting Fees Professional Development Program Supplies & Recognition Peter Johnson Memorial Fund Program Recognition 105,715.80 8,350.77 57.25 2,648.30 November 6, 2018 - Page 385 of 469 Page 3 4:52 PM SOS Outreach 06/28/18 Profit & Loss Accrual Basis September 1, 2017 through June 28, 2018 Summer Program Expenses Monument Trip Expenses Summer Permit Fee Summer Program Food Summer Program Expenses - Other Sep 1, '17 - Jun 28, 18 350.00 3,917.80 4,853.96 -529.87 Total Summer Program Expenses 8,591.89 Winter Programs Winter Equipment Rental 762.75 Winter Programs - Other 20,593.03 Total Winter Programs 21,355.78 Program Supplies & Recognition - Other 10,260.96 Total Program Supplies & Recognition 42,914.18 Salaries and Wages Payroll - Executive Director 69,908.22 Payroll - Staff 483,124.34 Payroll Summer Guides 17,865.00 Total Salaries and Wages 570,897.56 Simple IRA 4,782.38 Technology 11,095.25 Telephone 6,168.01 Travel/Lodging/Food 9,725.79 Total Expense 994,358.78 Net Ordinary Income -39,318.24 Net Income -39,318.24 November 6, 2018 - Page 386 of 469 Page 4 8/22/2018 World Figure Sport Society Courtland Kelly Town of Vail 2019 Annual Contribution Request : CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: 1. No money will be disbursed until March 1st. 2. Because of uncertainty of revenue estimates, please note the following possibilities: a) Contribution funding may be reduced based on 2019 revenues. b) The Town of Vail may choose to disburse funding in quarterly installments througho ut 2019. Special event funding will follow the CSE's guideline of payment in thirds pending compl etion of CSE and Town of Vail permitting requirements. 3. Notification of awards will be sent after the Council approves the final budget in Decembe r. GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : World Figure Sport Society First Name of Contact Person : Karen Last Name of Contact Person : Courtland Kelly E-mail Address : karen@worldfiguresport.org Mailing Address : 1991 Saranac Ave. #101 City : Lake Placid State : US -NY Zip : 12946 November 6, 2018 - Pa0 387 0 8/22/2018 Telephone Number : 5183043029 Members and Titles of your Governing Board : Karen Courtland Kelly, MA, Olympian, Officer President & Secretary Patrick Kelly, MBA, BEng., Officer, Treasurer, 2x Olympian Speed Skating Slavka Kohout Button, WFS BoD, WFS Hall of Fame, Olympic Coach Janet Lynn, WFS BoD, WFS Hall of Fame, Olympic Bronze Medalist Organization Mission Statement : The World Figure Sport Society, not for profit 501(c)(3) upholds & protects the knowledge & competition of Figure & Fancy Skating worldwide, that heretofore was on the verge of extinction. The pinnacle event is the World Figure & Fancy Skating Championships & Festival on black ice! Organization fiscal year-end: : 2018-05-31 Are your books audited? : No What category of funding are you applying for? (See definations at www.vailgov.com/departments/finance/grant-process) : In-kind Type of Funding Requested : In- Kind Services and Facilities Only In- Kind Request : Dobson Arena Who currently funds your organization? : Public donations How will the contribution be used? : The contribution will be used for Dobson Arena during the 2019 World Figure & Fancy Skating Championships & Festival. All help is greatly appreciated. How does your request support item 1C of the Contribution Policy (See above) : The World Figure Sport Society's World Figure & Fancy Skating Championships & Festival (WFC) directly benefits the entire community of Vail with worldwide promotion of the only World Championship skated and competed on black ice (and complimentary spectator passes). This World Championship brings people from all over the world, including this year an Olympic Champion from Austria, who never considered skating or traveling to Vail. All will travel, lodge, dine, and shop in Vail thus, contributing to affect the community of Vail's future health! At the World Figure & Fancy Skating Championships & Festival all types of skaters (abled & disabled) persons & all ages (World Juniors too) may learn Figure & Fancy Skating and participate in the Championships & Festival events. Thus, this World Championship enhances the sport & culture of Vail as a premier international mountain resort, and adds to a vibrant, diverse economy and community. The World Figure Sport Society adds to the abundance of recreational, cultural, and educational opportunities to enjoy in the off-season in Vail. The 2017 WFC live streaming was seen by people viewing the WFC in Dobson Arena from the USA, Canada, Japan, UK, Russia, Australia, Mexico, Hungary, India, France, Poland, S. Korea, Switzerland, Germany, Finland, New Zealand, Singapore, Egypt, Spain, Luxembourg, Sweden, Taiwan, Ukraine. These stats were provided to World Figure Sport from the data obtained from the live streaming company. This World Figure & Fancy Skating Championships is the only one of its kind that expands the reputation & repertoire of skating by educating the world to the spectacular art & sport originating from the a skater's blade tracings on the ice. The Figure patterns (Fundamental, Special, Creative, Free & Flying Figures) assemble the foundational knowledge of skating. This combined knowledge actually propels more exacting movement to glide with stable/clean edges and correctly builds accurate turn technique. World Figure Sport educates the world to Figure patterns and how skating these precise patterns builds the body & mind to more responsibly fly in the air, thus creating WFS's Fancy Skating. Please Upload Organization Balance Sheet : World Figure Sports Balance Sheet Year End 5-31-17.pdf Please Upload Organization Income Statement : World Figure Sport's P & L 6-1-16 - 5-31-17.pdf Linked Form : karen@worldfiguresport.org Submission Date : 2018-08-08 November 6, 2018 - Pa0 388 0 6:40 PM 08/08/18 Accrual Basis World Figure Sport Balance Sheet As of May 31, 2017 ASSETS Current Assets Checking/Savings Total Current Assets TOTAL ASSETS World Figure Sport Society Summary Balance Sheet As of May 31, 2017 9,582.34 9,582.34 9,582.34 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 154.58 Total Current Liabilities 154.58 Total Liabilities 154.58 Equity 9,427.76 TOTAL LIABILITIES & EQUITY 9,582.34 Page 1 of 1 November 6, 2018 - Page 389 0 3:04 PM World Figure Sport Society Profit & Loss June 2016 through May 2017 08/06/17 Accrual Basis Ordinary Income/Expense Income Direct Public Support Individ, Business Contributions Direct Public Support - Other Total Direct Public Support Indirect Public Support Other Types of Income Miscellaneous Revenue Total Other Types of Income Program Income Advertising Contribution 4,686.51 FIOWS 9,976.13 Membership Dues 842.71 Program Service Fees 147.89 Scholars of Figures 1,181.70 WFC & FS Ice Segments 3,273.81 WFC Book 2,438.43 WFC Entry 6,991.58 WFC Party 4,299.54 WFC Tickets 1,899.23 WFC Trophy Fund 2,644.74 Program Income - Other 23.97 Jun 16 - May 17 42,106.68 4,000.00 46,106.68 4,853.29 10,118.64 10,118.64 Total Program Income 38,406.24 Total Income 99,484.85 Cost of Goods Sold Cost of Goods Sold 5,717.13 Total COGS 5,717.13 Gross Profit 93,767.72 Expense Business Expenses Advertising and Promotion 4,817.50 Bank Fees 102.00 Business Registration Fees 850.00 Honorariums 300.00 Total Business Expenses 6,069.50 Contract Services Legal Fees Outside Contract Services Contract Services - Other 3,141.00 9,866.60 1,894.83 Total Contract Services 14,902.43 Facilities and Equipment Donated Facilities Equip Rental and Maintenance 34,979.78 701.87 Total Facilities and Equipment 35,681.65 Operations Books, Subscriptions, Reference 1,153.20 Postage, Mailing Service 620.59 Printing and Copying 7,254.33 Supplies 1,614.36 Total Operations 10,642.48 Page 1 November 6, 2018 - Page 390 0 3:04 PM World Figure Sport Society Profit & Loss June 2016 through May 2017 08/06/17 Accrual Basis Other Types of Expenses Franchise Tax Import/Export Fees Jun '16 - May 17 25.00 319.11 Total Other Types of Expenses 344.11 Travel and Meetings Conference, Convention, Meeting 9,090.56 Travel 3,270.68 Travel and Meetings - Other 4,335.16 Total Travel and Meetings Total Expense Net Ordinary Income Net Income 16,696.40 84,336.57 9,431.15 9,431.15 Page 2 November 6, 2018 - Page 391 0 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Commission on Special Events (CSE) funding decisions for 2019 Community, Recreation, & Cultural (CRC) and Education and Enrichment (EE) proposals. PRESENTER(S): Barry Davis, CSE Chairman, Ernest Saeger, Special Event Coordintor - Town of Vail ACTION REQUESTED OF COUNCIL: No action requested, informational only. BACKGROUND: The CSE presents the final decisions for 2019 CRC and EE funding allocations. The Town Code allows for an appeal of these decisions by Council having the option of calling up the CSE funding decisions within sixty days of the decision (before December 17, 2018). If this action does not occur, the funding decisions will be final. ATTACHMENTS: Description CSE Funding Allocations Memo and Presentation 2019 November 6, 2018 - Page 392 0 TOWN OFD Memorandum To: Vail Town Council From: Commission on Special Events Date: November 6, 2018 Subject: Commission on Special Events (CSE) funding decisions for 2019 Community, Recreation, & Cultural (CRC) and Education and Enrichment (EE) proposals. Action Requested: Informational only. No formal action required. Background: The CSE presents the final decisions for 2019 CRC and EE funding allocations. The Town Code allows for an appeal of these decisions by Council having the option of calling up the CSE funding decisions within sixty days of the decision (before December 17, 2018). If this action does not occur, the funding decisions will be final. The CSE received 51 proposals in response to the RFP for 2019 events/programs that was issued in August, 48 of these were funded. The "Special Event Rating Criteria" was used to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse calendar of events that are well matched to the Vail brand and will exceed the expectations of the Vail guest. Community, Recreational, and Cultural events are measured primarily with respect to how well they will drive destination overnight visitation. Education and Enrichment Programs are evaluated by how they contribute to life-long learning, a sense of well-being, and enhanced quality of life. The CSE believes this is a strong calendar of events aligned with the Town Council's mission of providing our citizens and guests with "an abundance of recreational, cultural and educational opportunities" that will continue to drive increased results and contribute to providing thought provoking educational and life enriching opportunities. The CSE continues its strong relationships with the Vail Economic Advisory Council, Vail Local Marketing District Advisory Council and Event Review Committee. The CSE recognizes and values the diverse input from these groups and integrates that feedback into planning and decision-making. New and Exciting Events/Programs for 2019: Community, Recreation & Cultural Events • Apres Vu — 3/22 — 3/24 • Vail Craft Beer Classic & Rocky Mountain Burger Festival — 6/20 — 6/23 • 10th Mountain Parade — 1/3 — 2/21 • 2019 Vail Skating Festival — 12/13 — 12/15 November 6, 2018 - Page 393 0 • Vail Film Festival — 8/23 — 8/25 • $20.19 Vail -Beaver Creek Restaurant Week — 5/24 & 9/27 • Family Apres Ski at Lionshead-Vail — 12/22 — 3/30 • Roundup River Ranch — Superhero Ski Day — 3/9 • Gourmet on Gore (Requested Date Change) — 8/29 — 8/31 Education & Enrichment Events/Programs • CampSight: An Innovation + Marketing Unconference — 4/10 - 4/12 • Global Solutions Forum — 10/16 — 10/18 • Alpine Journeys: Through the Lens (Colorado Ski Museum) — 12/20 — 4/1 • Project Funway - 2/9 • Eagle River Valley Prevention and Family Education (Eagle River Youth Coalition) — 1/1 — 12/31 Additional Notes: • Vail Holidays will return in 2019. There is currently no event producer secured to manage the event. The CSE allocated $10,000 to the event and will be releasing an RFP in early 2019 to accept bids and proposals from interested parties. • Events that did not apply for 2019 funding: TEDxVail, 10th Mountain Roller Derby, Colorado Grand Overview of Event Effectiveness — Economic Survey Results: All publicly funded events are required to submit a post -event recap summarizing the event's strengths and weaknesses, contributions to the Vail economy and community. Again in 2018, the CSE chose to fund an independent, third party Economic Impact Survey, setting aside $53,328 out of their events budget. The CSE has determined to fund this initiative again for 2019. The survey results received to date have delivered an excellent picture of the economic benefits that the events program provides. A complete overview will be presented in February 2019 once the final data is compiled. The table below shows financial results and other key performance indicators for 15 events that were surveyed to date in 2018. There are six more events to be included in the 2018 data; Taste of Vail: Fall Wine & Food Classic, Vail Outlier Offroad Festival, Vail Soccer Cup, Vail Mountaineers Sportsmanship Tournament, Vail Snow Days, and Vail Holidays. The figures below are considered very conservative as not all events were surveyed in this year's program. There are a total of 49 events/programs in the Community, Recreation and Cultural, Education and Enrichment and Council funded categories. The 2018 survey covers 21 of these events; the quantity of event surveys is based on budgetary constraints. 11/6/2018 CSE 2019 Funding Summary Page 2 November 6, 2018 - Page 394 0 Overview of Event Effectiveness — Measurement Tools: Analytical tools used by the CSE consist of monthly and bi-weekly DestiMetrics reports, sales tax data, on-going event survey program providing both qualitative and quantitative data for individual events, parking data, town of Vail community survey, as well as collecting feedback from the merchant/hotelier/restaurateur community In addition, the event criteria `scorecard' and its support tools such as the `marketing checklist' have proven very effective. Quantitative measures such as brand strength, marketing expertise, media leverage, and community integration continue to be monitored against established objectives. 11/6/2018 CSE 2019 Funding Summary Page 3 November 6, 2018 - Page 395 0 Direct Economic Tax # of Events Total Direct Total TOV & Economic 2018 Vail Special Impact Impact Attendee Overnight Evaluated Economic LMDTax Impact perNPS Events to Date Impact Impact Payback Payback Days Attendee Visitor% Ratio Ratio Day Category Budget Total Total Total Average Total Total Average Average Average CRC $370,500.00 11 $14,185,815.24 $478,370.00 $ 30.12 $ 1.31 81,800 $ 185.27 70% 56% EE $ 82,500.00 4 $ 1,192,680.51 $ 38,586.00 $ 4.16 $ 0.13 12,300 $ 81.00 29% 79% Totals: $453,000.00 15 $15,378,495.75 $516,956.00 $ 17.14 $ 0.72 94,100 $ 133.14 50% 68% Overview of Event Effectiveness — Measurement Tools: Analytical tools used by the CSE consist of monthly and bi-weekly DestiMetrics reports, sales tax data, on-going event survey program providing both qualitative and quantitative data for individual events, parking data, town of Vail community survey, as well as collecting feedback from the merchant/hotelier/restaurateur community In addition, the event criteria `scorecard' and its support tools such as the `marketing checklist' have proven very effective. Quantitative measures such as brand strength, marketing expertise, media leverage, and community integration continue to be monitored against established objectives. 11/6/2018 CSE 2019 Funding Summary Page 3 November 6, 2018 - Page 395 0 2019 Special Event Allocations -Strategic Overview J J J J November 6, 2160 F10961V463/A I L =�1(j) J)'J \./ J� Barry Davis Chair, Commission on Special Events Mark Gordon Vice Chair, Commission on Special Events Samantha Biszantz Rayla Kundolf Marco Valenti Alison Wadey Kim Newbury-Rediker Town of Vail I Commission on Special Events I 11/6/2018 November 6, 2018 - Page 397 of 469 2 2018 CSE Successes • Based on independent third -party survey data, the 2018 to date total direct economic impact is $15,378,495.75 million on an investment of $453,000 for the CRC and EE categoreis. (15 events surveyed thus far) • That's an average of $33.95 payback ratio per funding dollar. • Diverse board with representation from: lodging, real estate, retail, restaurant and chamber offers varied view points and experiential perspectives. Town of Vail I Commission on Special Events I 11/8/2018 TOWN OF VAIL. November 6, 2018 - Page 398 of 469 3 2019 Newly Funded Events - Community, Recreation & Cultural Events Vail Craft Beer Classic & Rocky Mountain Burger Battle Funded: $70,000 Dates: 6/23 - 6/25 Event Description: • Team Player Productions proposed new event Rocky Mountain Burger Battle to be combined with their 3rd annual Vail Craft Beer Classic • Date change in 2019 to create separation from GoPro Mountain Games and competitor events Apres Vu Funded: $45,000 Dates: 3/22 — 3/24 Event Description: • To bring world class music and activities to Vail that will attract a mix of young professionals and dynamic families. Music will connect with a broad range of guests from age 18 to 40. • Two nights of world class live music at Ford Park, a Saturday afternoon event on Vail Mountain that is anchored around an event at the base of the Black Forest Ski Race course where a costume ski race will be taking place and a Sunday morning brunch. Town of Vail l Commission on Special Events l 11/8/2018 TOWN OF VAIL November 6, 2018 - Page 399 of 469 4 2018 Newly Funded Events - CRC co►,r;►,uea... 10th Mountain Parade Funded: $24,000 Dates: Three to four events on Fridays beginning January 3 through President's Weekend Event Description: • Torchlight ski down parade on Friday evenings beginning at 6:30pm. Skiers will be dressed in 10th Mountain Division costumes skiing Pepi's Face and finishing in the Gondola 1 skier yard. • Ski down will be accompanied with announcers, videos, celebration at the Expriss Lift House, and finish with a parade to the 10th Mountain statue in Slifer Square. 2019 Vail Skating Festival Funded: $20,000 Dates: 12/13 — 12/15 Event Description: • Includes two free skating shows at Arrabelle and Solaris ice rinks • The Ice Spectacular at Dobson Ice Arena will include performances by Olympic and National champions. Town of Vail I Commission on Special Events I 11/8/2018 TOWN OF VAIL November 6, 2018 - Page 400 of 469 5 2018 Newly Funded Events - CRC co►,r;►,uea... Family Apres Ski at Lionshead-Vail Funded: $13,290 Dates: Four to five Saturdays beginning 12/22 Event Description: • Similar to the summer Vail Family Fun Fest, this new event will be free and take place at the Arrabelle on Saturdays from 3:30pm — 5:30pm • This event is targeted to our guests and families as they come off the mountain. There will be kids parades, costumes, storytelling, and more for families to enjoy Roundup River Ranch — Superhero Ski Day Funded: $2,500 Dates: 3/9 Event Description: • Superhero Ski Day raises awareness for Roundup River Ranch, uniting the many people touched by a child with a serious illness. • Individuals and groups compete to raise funds through social media, email and traditional peer to peer fundraising methods. Town of Vail I Commission on Special Events I 11/6/2018 TOWN OF VAIL November 6, 2018 - Page 401 of 469 6 2018 Newly Funded Events - CRC co►,r;►,uea... Vail Film Festival Funded: $18,000 Dates: 8/23 — 8/25 Event Description: • The Vail Film Festival returns in 2019 shifting from their usual April dates to the need time of late August $20.19 Vail -Beaver Creek Restaurant Week Funded: $15,000 Dates: 5/24 and 9/27 Event Description: • Vail Chamber and Business Association took over operations of the event in 2018 and will continue to run the event in 2019 • New in 2019 is the addition of a second week long restaurant week over Memorial Day Weekend Town of Vail I Commission on Special Events I 11/7/2017 TOWN OF VAIL. November 6, 2018 - Page 402 of 469 7 2018 Newly Funded Events - Education & Enrichment CampSight: An Innovation + Marketing Unconference Funded: $10,000 Dates: 4/10 — 4/12 Event Description: • CampSight is an innovation and marketing camp for outdoor -inspired brands, visionaries and storytellers. IVs an "unconference" designed to get people out of the box and into the community • Attendees get connected with each other on the slopes, in the local coffee shops and at the local restaurants and bars • They are inspired through high-level sessions, keynote talks and workshops and learn new skills to drive results through hands-on, highly interactive workshops, coffee meetups and outdoor activities Global Solutions Forum Funded: $5,000 Dates: 10/16 — 10/18 Event Description: • Inspires high school students through field studies in ethical leadership through partnerships with NGO's and non -profits working in conditions of poverty Town of Vail I Commission on Special Events I 11/6/2018 TOWN OF VAIL November 6, 2018 - Page 403 of 469 8 2018 Newly Funded Events - EE Continued... Alpine Journeys: Through the Lens (Colorado Ski Museum) Funded: $5,000 Dates: Begins 12/20 with programming on numerous dates through April Event Description: • Presentations and films include Chris Anthony, Abandoned ski documentary, Dr. Jon Kedroski, and the opening of the Warren Miller exhibit. Project Funwav Funded: $4,000 Dates: 2/9 Event Description: • This unconventional fashion event challenges amateur designers to create unique garments out of anything but fabric and send them down a runway to be critiqued by expert judges. The challenge is to raise funds for E• f (ec). Town of Vail I Commission on Special Events I 11/6/2018 TOWN OF VAIL. November 6, 2018 - Page 404 of 469 9 2018 Newly Funded Events - EE Continued... Eagle River Valley Prevention and Family Education (Eagle River Youth Coalition) Funded: $2,500 Dates: Numerous programs between 1/1 and 12/31 Event Description: • The event will support youth prevention education, collaboration, family education, and early intervention services to benefit the lives of Town of Vail residents. • The Eagle River Youth Coalition works with all schools, youth -service providers, mental health providers, local businesses, and law enforcement to ensure that youth needs are met. Town of Vail I Commission on Special Events I 11/6/2018 TOWN OF VAIL. November 6, 2018 - Page 405 of 469 10 Looking Ahead: 2018 Strategies &Actions • Review existing event scorecard criteria and event categories for RFP process • Encourage evolution of successful existing events • Address areas for improvement with event producers • Identify additional event needs at the right time • Remain mindful of event attendance volumes • Continue commitment to fund independent, 3rd party surveys for designated events Town of Vail I Commission on Special Events I 11/7/2017 TOWN OF VAIL. November 6, 2018 - Page 406 of 469 11 QUESTIONS? THANK YOU November 6, 2018 - Page 407 of 469 1 of 1 PRELIMINARY CRC Funding Allocations_10.18.2018 10/31/2018 November 6, 2018 - Page 408 of 469 Commission on Special Events: 2019 Community, Recreation & Cultural: $837,290 Event Organization Start Date End Date 2019 Final Funding Allocated (Preliminary until 12/17/18) 1 2019 GoPro Mountain Games Vail Valley Foundation 6/6/2019 6/9/2019 $ 75,000.00 2 Vail Craft Beer Classic & Rocky Mountain Burger Battle (combined to one event) Team Player Productions 6/20/2019 6/23/2019 $ 70,000.00 3 Vail America Days Highline 7/4/2019 7/4/2019 $ 65,000.00 4 Vail Oktoberfest Highline 9/6/2109 9/15/2019 $ 60,000.00 5 Apres Vu - 3/22/2019 3/24/2019 $ 45,000.00 6 Taste of Vail Spring Festival 2019 REN Event Productions 4/3/2019 4/7/2019 $ 45,000.00 7 Vail Summer Bluegrass Series Lakeside Stride 6/26/2019 7/17/2019 $ 45,000.00 8 Gourmet on Gore Highline 8/29/2019 8/31/2019 $ 40,000.00 9 Kids Adventure Games 2019 - 8/7/2019 8/11/2019 $ 40,000.00 10 Vail Farmers' Market & Art Show REN Event Productions 6/16/2019 10/6/2019 $ 35,000.00 11 Kick It 3v3 World Championship Grand Sports Management 7/26/2019 7/28/2019 $ 30,000.00 12 Taste of Vail Fall Wine & Food Classic REN Event Productions 9/20/2019 9/21/2019 $ 25,000.00 13 Vail Outlier Offroad Festival Uncommon Communications 9/26/2019 9/29/2019 $ 25,000.00 14 10th Mountain Parade Vail Resorts 1/3/2019 2/21/2019 $ 24,000.00 15 2019 Vail Skating Festival - 12/13/2019 12/15/2019 $ 20,000.00 16 Vail Film Festival - 8/23/2019 8/25/2019 $ 18,000.00 17 Legacy Fighting Alliance 2019 - 5/3/2019 5/3/2019 $ 17,500.00 18 $20.19 Vail -Beaver Creek Restaurant Week Vail Chamber & Business Association 5/24/2019 10/6/2019 $ 15,000.00 19 Val Family Fun Fest 2019 Blue Creek Productions 6/22/2019 8/3/2019 $ 15,000.00 20 'wilily Apres Ski at Lionshead-Vail Blue Creek Productions 12/22/2018 3/30/2019 $ 13,290.00 21 Vail Lacrosse Shootout - 6/29/2019 7/7/2019 $ 12,500.00 22 Vail Yeti Hockey Club - 1/1/2019 12/31/2019 $ 12,500.00 23 The Vail Valley Cup, Cindy Eskwith Memorial Tournament - 10/4/2019 10/6/2019 $ 11,000.00 24 Vail Farmers' Market Farm To Table Series REN Event Productions 7/12/2019 8/23/2019 $ 10,000.00 25 Vail Holidays (*RFP to be distributed in 2019) TBD 12/14/2019 12/31/2019 $ 10,000.00 26 47th Annual Vail "King of the Mountain" Open - 6/14/2019 6/16/2019 $ 9,000.00 27 Vail Mountaineer Hockey Club Sportsmanship Tournament Vail Mountaineers Hockey Club 11/1/2019 11/17/2019 $ 9,000.00 28 Vail Whitewater Race Series Vail Recreation District 5/7/2019 6/4/2019 $ 7,000.00 29 Vail Arts Festival - 6/21/2019 6/23/2019 $ 6,000.00 30 Pink Vail 2019 Vail Health 3/16/2019 3/16/2019 $ 5,000.00 31 Vail Automotive Classic - 9/5/2019 9/8/2019 $ 5,000.00 32 Vail Lacrosse Tournament 2019 - 6/17/2019 6/19/2019 $ 5,000.00 33 Vail Kris Kringle Market REN Event Productions 12/14/2019 12/15/2019 $ 4,000.00 34 Ski & Snowboard Club Vail - The Steadman Clinic Vail Cup Vail Ski & Snowboard Academy 1/13/2019 3/24/2019 $ 3,000.00 35 Vail Mountaineer Hockey Club - Pucks, Pars, and Poker Vail Mountaineers Hockey Club 9/13/2019 9/14/2019 $ 3,000.00 36 Roundup River Ranch - Superhero Ski Day Roundup River Ranch 3/9/2019 3/9/2019 $ 2,500.00 37 PBR West Championships - 7/18/2019 7/21/2019 $ - 38 The GenZ GameZ (working title) - 5/27/2018 5/28/2018 $ - 1 of 1 PRELIMINARY CRC Funding Allocations_10.18.2018 10/31/2018 November 6, 2018 - Page 408 of 469 November 6, 2018 - Page 409 of 469 Commission on Special Events: 2019 Education & Enrichment Category: $151,500 Event Name Event Start Date Event End Date 2019 Final Funding Allocated (Preliminary until 12/17/18) 1 Vail Symposium 2019 Winter Season Vail Symposium 12/6/2018 4/18/2019 $34,500.00 2 Community and Destination Programmatic Support Vail Centre 1/1/2019 12/31/2019 $29,500.00 3 Exposed: The Secret Life of Roots Betty Ford Alpine Gardens 11/27/2018 11/2/2019 $20,000.00 4 Vail Veterans Program Winter Family Program (January) & Winter Mountain Adventure (March) Vail Veterans 1/13/2019 3/8/2019 $18,000.00 5 Community Art Events for the Town of Vail Alpine Arts Center 5/1/2019 9/30/2019 $12,500.00 6 CampSight: An innovation + marketing unconference Mountaintop Media 4/10/2019 4/12/2019 $10,000.00 7 Heart & Sole! The 3rd Annual Vail Day of Learning Starting Hearts 7/14/2019 7/14/2019 $7,000.00 8 Global Solutions Forum Global Solutions 10/16/2019 10/18/2019 $5,000.00 9 Alpine Journeys: Through the Lens Colorado Ski Museum 12/20/2018 4/1/2019 $5,000.00 10 Project Funway 2019 Education Foundation of Eagle County 2/8/2019 2/9/2019 $4,000.00 11 SKI for MS 2019 - A Jimmie Heuga Memorial Event Can Do Multiple Sclerosis 2/23/2019 2/23/2019 $3,500.00 12 Eagle River Valley Prevention and Family Education Eagle River Youth Coalition 1/1/2019 12/31/2019 $2,500.00 13 7th Annual All You Need Is Heart with Susan Ford Starting Hearts 2/1/2019 2/1/2019 $0.00 Total $151,500.00 November 6, 2018 - Page 409 of 469 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA October 9, 2018 Meeting Results ATTACHMENTS: Description VLHA October 9, 2018 Meeting Results TOWN Of UAIL November 6, 2018 - Page 410 0 TOWN of va Vail Local Housing Authority Meeting Results Tuesday, October 9, 2018 Regular Meeting Public Meeting 3:00 PM — 5:O0PM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Mary McDougall Francisco Meza James Wilkins Molly Morales Staff George Ruther Lynne Campbell MEMBERS ABSENT Call to order 3:07 PM Morales arrived at 3:12PM. George joined 3:20 PM. 1. Review and Approve September 11, 2018 Meeting Results Motion: Morales Second: McDougall Vote: 5-0 2. Request for Recommendation - Lots 39-1 and 39-2, Glen Lyon Subdivision, to allow the required EHU to be provided offsite. MPG presented information regarding the PEC/TC request to release Cascade SDD No. 4 the EHU requirement on lots 39-1 and 39-2. Lot 39- has a built EHU. Lot 39-2 is a vacancy. PEC gave recommendation of approval. Next step is to present to TC. Allowing 39-2 to be released and 39-1 not required to build. At certificate of occupancy property has to meet EHU criteria to have on site or provide off site based on Council approval. Lindstrom asked if Mire is reviewing the SDD update. Wilkins motioned to support the concept of rezoning for purposes of taking any inclusionary housing off site for parcels 39-1 and 39-2 Glen Lyon Subdivision. Motion: Wilkins Second: Meza Vote: 5-0 Page 1 November 6, 2018 - Page 411 0 Campbell requested comments from the Board regarding the housing lottery application section C Offer Price. Will the Town accept bids for resale units? Remove Section C from lottery application. Ruther and Campbell will discuss further. The Board discussed take aways from attending the Housing NOW conference. Lindstrom wondered if authorities could be a funding source for those needing financing. Per Wilkins the Authority would need a bond rating and the Town doesn't have one. Need at least a B rating. Lindstrom updated group on the former Roost Lodge site stating the property is potentially up for sale. Wilkins asked when the prior approved entitlements expired. Ruther said there is a question as to when clock starts. Lindstrom also mentioned the East Vail parcel is coming along, no specifics were discussed. Per Lindstrom before year end need to look at parcels and funding sources, he requested these be added to agenda. Ruther informed the Board payment for David Cunningham will be funded out of Housing Authority budget. Ruther said there is no news on the BBC update. He is waiting for them to get back to him. 3. Wilkins motioned to enter executive session C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Motion: Wilkins Second: Morales Vote: 5-0 Lindstrom reopened the regular meeting. All members present as are Campbell and Ruther from staff. Campbell gave updated on Chamonix Vail lottery and upcoming Red Sandstone Unit to be offered to Town of Vail employees first. If a Town employee doesn't purchase the Red Sandstone it will go to public lottery. Wilkins said ERWSD units have about 2-3 unit owners retiring and may move on. Priority is with ERWSD employees and the district is allowed to rent units to employees. The Board discussed if there should be a timeline for Vail InDEED applicants to respond to offers. All agreed 7 business days for applicants to respond to keep the deal moving forward or receive signed documents. If no movement applicants will be told to reapply. Submit deed restriction purchase agreement or keep conversation going. Reapply if not moving forward. Adjournment at 4:30 PM Motion: Wilkins Second: Morales Vote: 5-0 Next Meeting — October 23, 2018 Future Agenda Items: • 2019 Budget Page 2 • Housing Data November 6, 2018 - Page 412 0 • Open Lands Plan Discussion • East Vail Parcel Update • West Vail Master Plan Discussion Page 3 November 6, 2018 - Page 413 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: September 2018 Sales Tax Report ATTACHMENTS: Description September 2018 Sales Tax Report TOWN Of UAIL November 6, 2018 - Page 414 0 MEMORANDUM October 26, 2018 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: September 2018 Sales Tax Vail will collect an estimated $71,000 in additional September sales tax to bring collections up to $1,516,769. September will be up 9.5% or $131,307 from September 2017 and up 7.8% or $110,285 from budget. Year to date will be up 6.8% or $1,355,077 from 2017 and up 4.0% or $818,383 from budget. November 6, 2018 - Page 415 0 Month 2006 2007 2008 2009 2010 2011 2012 Town of Vail Sales Tax Worksheet Estimate 10/26/2018 2013 2014 2015 2016 2017 Budget 2018 Collections Budget Variance % Change from 2017 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,711,555 3,590,705 (120,850) -3.61% -3.26% February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,692,592 3,693,323 3,811,996 118,673 3.23% 3.21% March 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,642,407 4,057,967 4,160,240 102,273 14.22% 2.52% April 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,089,749 1,386,780 1,302,300 1,223,901 (78,399) -11.75% -6.02% May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 659,475 656,359 821,151 164,792 24.52% 25.11% June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,458,576 1,641,745 183,169 18.11% 12.56% July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,215,649 2,318,094 2,392,493 74,399 7.98% 3.21% August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,863,949 1,893,544 2,157,585 264,041 15.75% 13.94% September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,406,484 1,516,769 110,285 9.48% 7.84% ■ Total 13,656,444 14,654,871 15,596,862 13,126,458 13,416,915 14,984,920 15,602,178 16,875,061 18,348,396 19,423,334 20,026,620 19,961,508 20,498,202 21,316,585 818,383 6.79% 3.99% di aik October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 936,954 950,679 November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 997,716 1,002,771 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,695,305 3,594,348 Total 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 26,046,000 November 6, 2018 - Page 416 of 469 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: August 2018 Vail Business Review ATTACHMENTS: Description August 2018 Vail Business Review TOWN Of UAIL November 6, 2018 - Page 417 0 TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review August 2018 October 30, 2018 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of August 2018. Overall August sales tax increased 15.7% with retail increasing 15.7%, lodging increased 19.0%, food and beverage increased 13.5%, and utilities/other increased by 10.7%. Excluding the out of town category; sales tax for the month of August was up 14.5%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator November 6, 2018 - Page 418 0 August TOWN OF VAIL BUSINESS REVIEW TOWN OF vaIL, Sales Tax Newsletter August 2018 Sales Tax August 2017 Collections August 2018 Collections August Change VAIL VILLAGE Retail 286,053 Lodging 297,504 F & B 401,420 Other 8,563 Total 993,540 LIONSHEAD Retail 69,869 Lodging 182,344 F & B 108,185 Other 7,145 313,040 343,521 416,738 12,799 1,086,097 74,903 184,224 132,128 6,253 9.43 15.47 % 3.82 % 49.46 % 9.32 % 7.21 1.03 22.13 % -12.49 % Total 367,543 397,509 8.15 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 164,634 172,252 4.63 % Lodging 38,861 105,575 171.68 % F & B 46,805 84,377 80.27 Other 7,836 7,854 0.24 % Total 258,136 370,058 43.36 OUT OF TOWN Retail 120,337 181,029 50.44 % Lodging 15,068 1,589 -89.45 % F&B 2,607 1,194 -54.19% Utilities & Other 108,593 119,355 9.91 % Total 246,604 303,167 22.94 % 10/30/2018 10:33:30 AM PmGovPower Page 1 of 2 November 6, 2018 - Page 419 0 August TOWN OF VAIL BUSINESS REVIEW TOWN OP)VAIL Sales Tax Newsletter August 2018 Sales Tax TOTAL August 2017 Collections August 2018 Collections August Change Retail 640,892 741,224 15.66 % Lodging And Property Mgmt 533,778 634,909 18.95 Food and Beverage 559,017 634,437 13.49 % Other 132,140 146,261 10.69 % Total 1,865,842 2,159,227 15.72 RETAIL SUMMARY August August August 2017 2018 % Collections Collections Change RETAIL -FOOD 144,399 149,368 3.44 % RETAIL -LIQUOR 43,510 46,304 6.42 % RETAIL -APPAREL 141,358 155,483 9.99 RETAIL -SPORT 100,695 112,666 11.89 % RETAIL -JEWELRY 26,986 28,550 5.79 RETAIL -GIFT 8,404 5,686 -32.35 % RETAIL -GALLERY 2,486 4,872 95.97 RETAIL -OTHER 173,014 238,205 37.68 RETAIL -HOME OCCUPATION 40 90 124.56 % Total 640,892 741,224 15.66 % 10/30/2018 10:33:30 AM emGovPower Page 2 of 2 November 6, 2018 - Page 420 0 TOTAL August 2017 Collections August 2018 Collections August Change Retail 640,892 741,224 15.66 % Lodging And Property Mgmt 533,778 634,909 18.95 Food and Beverage 559,017 634,437 13.49 % Other 132,140 146,261 10.69 % Total 1,865,842 2,159,227 15.72 RETAIL SUMMARY August August August 2017 2018 % Collections Collections Change RETAIL -FOOD 144,399 149,368 3.44 % RETAIL -LIQUOR 43,510 46,304 6.42 % RETAIL -APPAREL 141,358 155,483 9.99 RETAIL -SPORT 100,695 112,666 11.89 % RETAIL -JEWELRY 26,986 28,550 5.79 RETAIL -GIFT 8,404 5,686 -32.35 % RETAIL -GALLERY 2,486 4,872 95.97 RETAIL -OTHER 173,014 238,205 37.68 RETAIL -HOME OCCUPATION 40 90 124.56 % Total 640,892 741,224 15.66 % 10/30/2018 10:33:30 AM emGovPower Page 2 of 2 November 6, 2018 - Page 420 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proposed Agenda Topics for Future Meetings ATTACHMENTS: Description Memo Future Topics TOWN Of UAIL November 6, 2018 - Page 421 0 TOWN OFD } Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: November 6, 2018 Subject: Proposed agenda topics for future meeting agendas The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Vail Town Council Meetings Proposed Agenda Topics Topics & Times subject to change "Time of Day" November 20, 2018 VLMD Budget Resolution afternoon Follow up Report on Town of Vail and Vail Resorts Retreat afternoon Vail App Update afternoon Environmental Program Updates : 1) Update about Gore Creek Action Plan - (macroinvertebrate scores) 2) Project Re -Wild afternoon Loading & Delivery Program Review afternoon TOV Follow up Report on Colorado Classic (public input) evening Overview of Wildfire Season evening Budget Ordinance - First Reading evening Mill Levy Ordinance - First Reading evening Amendments (Ordinance) for STR Regulations (2nd Reading) evening TOV Budget Resolution for VLMD evening December 4, 2018 CSE Interviews afternoon / evening VRA Budget Resolution afternoon Cultural & Heritage Preservation Program Update afternoon Destimetrics/Inntopia Summer Review & Winter Outlook afternoon Snow Days Event Update evening Proclamation "WhoVail" celebration evening Review Community Wildfire Protection Plan evening Budget Ordinance - Second Reading evening Ordinance Mill Levy - Second Reading evening Supplemental Budget Ordinance - First Reading evening November 6, 2018 - Page 422 0 December 18, 2018 VLMDAC Interviews afternoon / evening VLLA Authority Interview (due to one vacancy) afternoon / evening NWCCOG Update afternoon Supplemental Budget Ordinance - Second Reading evening Ordinance Mill Levy - Second Reading evening OTHER TOPICS Local Vail Trails - program to address overcrowding and over parking (w/ USFS; signage, messaging, use of buses; address trail apps) TBD Review of Wildland Urban Interface Code TBD Review Sales Tax Definitions 4 -Dec Review Vail Golf & Nordic Clubhouse Golf and Events season TBD Joint Meeting w/ PEC TBD Update about Gore Creek Action Plan TBD Historical & Cultural Programming Overview (comparison from other communities) TBD OTHER MEETINGS Dinner/Meeting with Towns of Minturn, Red Cliff, Avon, Eagle, Gypsum and Eagle County (4 pm - 7:00 pm) 5 -Dec Town of Vail Holiday Party (Pepi's Restaurant, 5:30 pm) 6 -Dec Town of Vail Page 2 November 6, 2018 - Page 423 0 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE meeting minutes from the October 10 & October 17 special funding meetings. ATTACHMENTS: Description CSE Meeting Minutes - October 10 & 18, 2018 November 6, 2018 - Page 424 0 TOWN OF VAIL Commission on Special Events 1R/"'T COMMISSION ON SPECIAL EVENTS MEETING Antlers at Vail, Lionshead Wednesday, October 10, 2018 @ 7:30a.m. AGENDA: Meeting materials can be accessed at the following link: http://bit.Iy/2QzQKkQ CSE Members Present: Alison Wadey Mark Gordon Rayla Kundolf Marco Valenti Samantha Biszantz Kim Newbury Rediker Barry Davis TOV Staff Present: Ernest Saeger, Special Events Coordinator Mia Vlaar, Economic Development Director Matt Miano, Economic Development Coordinator Others Present: CSE Minutes Lauren Miller (Alpine Arts Center), Michelle Stecher (Eagle River Youth Coalition), Lindsay Humprheys (Vail Veterans Program), Nanette Kuich (Betty Ford Alpine Gardens), Colleen Davis (Vail Centre), Alan Himelfarb (Starting Hearts), Liz James(Vail Centre), Amy Lewis (Education Foundation of Eagle County), Kris Sobel (Vail Symposium) Bob Bandoni, (Global Solutions Forum), Euginnia Seyferh (Ski and Snowboard Club of Vail), Kristi Scheidegger (Vail Mountaineer Hockey Club), Trista Sutter (Vail Mountaineer Hockey Club), Angela Mueller (Vail Farmers Market, Kris Kringle Market, Farm to Table Series, Fall Wine and Food Classic) Samantha Haberna (Vail Farmers Market, Kris Kringle Market, Farm to Table Series, Fall Wine and Food Classic), Chris Chantler (Taste of Vail), Sven Bean(LFA MMA), October 10, 2018 Page 1 of 3 November 6, 2018 - Page 425 0 Christine Albertson(Pink Vail, Vail Health), Kirsten Helmsted, Meg Sheehan, Sanara Luppa (Can Do MS), Joel Rubinowitz (Vail Rec District), Brian Hall (Vail Family Fun Fest Apres Family Ski, Blue Creek), Beth Pappas (Vail Rec District), Leon Fell (King of the Mtn Volleyball), Sarah Franke (VVF), David Soran, Nikki McClintock (Vail Lacrosse Shootout), Helene Mattison (Kids Adventure Games, GenZ GameZ), Denise Cheng (Vail -BC Restaurant Week), Erinn Hoban (Vail Automotive Classic), Laurie Asmussen (Eagle Valley Events, Inc.), Joulles Wright (The Wild Rumpus), Mike McCormack (Outlier Offroad), Cahty Ethington (Roundup River Ranch), Corinne Hara (Vail Film Festival), Jason Balera (Say No More! Productions) CSE Chair, Barry Davis, called the meeting to order at 7:36AM. Administrative Items Approval of the Minutes of the CSE Meeting on October 3, 2018 Motion to approve the minutes of the CSE Regular Meeting on October 3, 2018 as presented. M/S/P: Gordon/Kundolf/. The motion passed 6-0, Wadey not present a. Review Survey Results b. Final 2019 CSE Budget c. CSE Deadlines & Meeting Reminders: • October 10: RFP Meeting #1 (The Antlers at Vail) — 7:30am-6:30pm • October 14: RFP Scoring due by 8:OOpm • October 17: RFP Meeting #2 (The Antlers at Vail) — 7:30am-5:30pm • November 6: Presentation to Council of 2019 funding decisions — Time TBD • November 7: Regular CSE Meeting — 8:30am • November 13: CSE 2019 Allocations to be presented to VEAC- 8:OOam • November 15: CSE 2018 Allocations to be presented to VLMDAC — 8:30am • December 17: Last day for Council call-up for funding decisions CSE Minutes October 10, 2018 Page 2 of 3 November 6, 2018 - Page 426 0 • Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, December 4. Deadline for letters of interest due to the Assistant Town Manager, Patty McKenny, by Wednesday, November 28. o CSE members whose terms expire on December 31, 2018 are Barry Davis, Mark Gordon, Alison Wadey, & Marco Valenti Online Scoring and Process a. All completed scoring must be submitted via online portal no later than 8:OOpm on Sunday, October 14. Review of 2018 RFP responses b. Education & Enrichment category — 7:45am-9:55am c. Communication, Recreation & Cultural category — 10:10am-5:40pm CSE Process Discussion and Review New Business and Community Input: Discussion to move 10th Mountain Parade to a CRC event ensued and all agreed to do so. Roundup River Ranch Super Hero Ski Day was discussed as being a potential EE event but ultimately the group agreed to leave it as a CRC event. America Days and Oktoberfest events were discussed as potentially becoming events not funded by CSE but rather town council moving forward. Rayla expressed that it is tricky with a continued flat budget to support these events asking for funding increases year in and year out. Mia made note that as of now we do not have a Holidaze event promoter. Kim noted that for certain events the CSE has little leeway in the decision making process and they must be funded. Mia suggested that a new rule where events could only increase their ask by 10% each year may be worth exploring. Mark mentioned that the Oktoberfest always yields a high ROI and then asked the question, is it worth risking one event that is established to help fund a new event that will bring greater risk due to the unknown. ➢ Motion to adjourn at 5:26pm. M/S/P: Kundolf/ Rediker/ Unanimous. Motion passed 7-0 CSE Minutes October 10, 2018 Page 3 of 3 November 6, 2018 - Page 427 0 CSE 2018 RFP Presentation and Discussion Schedule Antlers at Vail, Condominiums and Conference Center - Lionshead; October 10, 2018 7:30 a.m. — 6:30 p.m. EDUCATION/ENRICHMENT (EE): cf: Lauren Merrill Community Art Events Jan 1 -Dec 31 Alpine Arts Center $15,000 • Explanation- Third year, formally utilizing CSE, offering year-round program (15) request 15K. Funding goes towards locals and tourists, kids and adults, $20 paid $29 subsidized through CSE funding, each participant takes home souvenir. Exact programming not quite set for 2019. Potentially partnering with other events such as Food Amphi Concerts, Vail Rec District et. al. Hoping to branch out on marketing efforts in future. Hoping to increase visual art offerings in Vail • Q) Davis - Last year's funding? A)$12,500 • Q) Rediker -If not able to fund fully what would be consequence? A) Potentially less programming and less marketing • Q) Kundolf - Do you have other Sponsors? Yes - Alpine Bank, hoping for $5000k for 2019 but hasn't been located as of yet cf: Michelle Stecher Eagle River Valley Prevention and Family Jan 1 -Dec 31 Eagle River Youth $5,000 & Carol Johnson Education Coalition • Explanation of event: Education for health and safety within our community. Family and parent education offered for free for almost 10 years. (mental health focus) 550 attendees at first event last week. Free, free dinner, free child care, multiple languages. Also offering in -school prevention efforts. Began in high school and moving into younger grades. • WOW Factor: Not here pitching huge event, not offering ROI, offering opportunities to partner with families, residents etc. and reduce spending through ancillary efforts by helping families. Other towns are participating (Eagle Avon, Gypsum) • Q) Kundolf - How many events go on in Vail? A). Works at library, Vail Mountain. Still working on schedule. • Q) Kundolf - What levels are other towns contributing at? $1K to $7500. Combined over 10K • Comment from Wadey - Loved and was scared by event she attended and is excited about potential and wants to see more similar style events in Vail proper • Comment from Davis- not a heads in beds event but sees other benefits to town • Comment from Rediker - would like to see what events will actually will be in Vail cf: Lindsay Humphries Vail Veterans Program Winter Family 1/13, 3/8 Vail Veterans $20,000 Program & Winter Mountain Adventure Program • Explanation: Shared moving story about family whose life was completely altered when he lost both his legs. Joined program in 2013 and 5 years later returned and now have 4 children. Vail and the mountain offered opportunity to move past injuries. Also developed community with other wounded Warriors. And generosity of spirit from within the town of Vail. They're now returning to Vail to have their very first family vacation with all 4 kids and staying at Antlers. • Partnering with veteran's organization from Montana to help kids cope with issues that come along with parents who are injured • Q) Wadey - What was the growth from last year? A) participants last year. Don't want to see huge growth as it affects the effectiveness. 180 is estimate for this year (25 veterans, rest family members). We went from one program to over 15 annually • Q) Davis - What is the economic impact? A) They pay retail. 12 -day event. • Comment from Valenti -they utilize a large number of rental properties as well. November 6, 2018 - Page 428 0 • Q) Rediker - Is there a long-term impact with past participants still reaching out? A) Yes, they do! cf: Alan Himelfarb 7`" Annual All You Need is Heart with 2/1 Starting Hearts $25,000 Susan Ford • Explanation -2010 Susan Ford had cardiac arrest event. Since she has been very active in health fields and is making a triumphant return to Valley. Primary event will be an Evening with Susan Ford speaking on her family history. Will be held either at Marriott or Sebastian • Q) Kundolf - What does the 25K go to? A) Very upscale gala event • Q) Davis How many people to attend? A) Depends on where it will be held - Marriott - 600 Sebastian - 250 • Q) Wadey - Will this go to the operational expenses? A) It will be used to underwrite costs and marketing to front range • Q) Wadey - Do you have partnerships with other high-end demographic lists? A) Yes, we are reaching out to old time families from Vail that knew the Fords • Q) Gordon - Is this the first year Susan Ford will be here? A) Yes Q) Event is a dinner and a speaker? A) Yes, the Screening event will be 2-3 weeks later • Q) Macro - The funds will be to underwrite the event not the screening? A) Correct • Q) Samantha - Budget said 120 sales but there is potential for 600? A) 120 was the number for the screening • Heart and Soul Event: Looking to expand. Working with Mike Ortiz at Vail Rec. Expanding from 20 health and wellness vendors to over 50 and looking to double participation to 400. Working with Breck Grand Vacations. • Expanding team competition - learning about and location of public access defibrillators • Casting a wider net of marketing. Currently in 6 counties Working with numerous universities to expand reach • Saeger- If courage classic is that weekend these two events can't coexist • Q) Kundolf - Funded 7K last year, now asking for 20K? Going towards what? A) Majority goes to Marketing to increase participation cf: Amy Kemp CampSight: An Innovation + marketing 4/10-4/12 CampSight $15,000 Unconference • An unconference - outside of the box conferencing. Host breakout sessions in local businesses. 3 days of Marketing and innovation discussion. • Q) Gordon - Are you looking to relocate from Breckenridge or is this new camp? A) Our vision is to host one in the fall and one in the spring. The spring camp would be hosted in Vail. Fall will stay in Breck. • Q) Davis - Who comes to CampSight? A) Entrepreneurs, startups, and outdoor inspired brands are the focus. Primarily destination visitors. We bringing in international speakers to attract these attendees. • Q) Kundolf - I don't get this. Help me out? A) The way it is structured is it is a 3 -day unconference with keynote speakers etc. including getting out into town with breakout sessions • Q) Kundolf - What is the 15K for? A) Marketing and bringing in the right type of speakers (travel budget) • Q) Samantha - Did you want the mountain to still be open? A) We like to have an outdoor activity so targeting end of ski season when things start to slow down was the goal • Q) Gordon - Can it be during the week? A) Yes • Q) Rediker - If we weren't able to fund at full level would you still be able to host? A) Yes Q) Are you open to partnering with other events? Taste of Vail is week before, could you piggy back and overlap? A) Absolutely November 6, 2018 - Page 429 0 Saeger had mentioned a potential crossover with Spring Back to Vail previously cf: Amy Lewis Project Funway 2/8 Efec $10,000 • 2019 will be third year at Dobson. Video to show WOW factor- Create fashion using anything but fabric • Working with Mondo Guerra from Project Runway along with a special guest from Project Runway • Only major indoor event in February. Increases Vail's position in fashion industry. All proceeds go back into the community and schools • Drives residents back up the valley. Benefits local youth and they hope to sell out Dobson Arena in years in the future • Q) Kundolf - Have you secured Dobson? A) Yes. Q) Out of attendance how do you get to $144K in revenue? A) People spend approx. $200 on food and rooms. Goal is to package with hotels. • Q) Gordon - This is a one night of event with months leading up to it. What do you plan to do differently this year? A) Changing direction of stage, adding tables, expanding catering • Q) Rediker -Who do you use for catering. A) Red Maple last year and hoping to use them again Rediker noted that the Vail Rec District does have a catering department. • Q) Kundolf - What's educational? A) Art and STEM programs in schools. Overall promotion of mission • Q) Gordon - How many designers and models are students? A) 12 and under and 12-18 categories are all students cf: Colleen Davis Community and Destination 5/1— 9/30 Vail Centre $55,000 Programmatic Support • Been supporting for three years. Two main focuses. Community programming, destination learners. • Community level- 2000 local professionals have joined in last 3 years. Over 80% of nonprofits. Found also that community members are bringing in people from outside the valley. • Destination - out of state guests growing. As we become more well-known we are getting requests for custom programming. • Q) Kundolf - Of your current partnerships (Duke and Creighton Universities) do they offer funding? A) No. We pay to bring them here but they offer a discounted rate • Q) Kundolf -Are you planning to expand into other universities? A) Yes, we want to but want to be strategic and focused Q) Do you receive other In-kind donations from the town? A) Absolutely, the town has helped with the Grandview and Donovan rooms • Q) Kundolf -You're asking for little more money, what are you going to do with it? A) Marketing approach has changed and is reflected in level of programming and participants. Expanding community events and offering at least 2 more panel discussions. • Q) Kundolf - How many events out of entire syllabus take place in Vail? A) 90% of course work is in Vail. Only times we aren't in Vail is due to rooms being booked. • Q) Samantha - You're looking to improve classes, are you also looking at tuition price? A) Sweet spot is at $150- $200 so we need to compensate with funding to offer the level of programming we'd like. cf: Kris Sabel Vail Symposium Winter Season 12/6-4/18 Vail Symposium $45,000 November 6, 2018 - Page 430 0 • Exercise your mind after exercising your body. Generate revenue through ticket sales and donor support. Up to 80% in sales and 20% in donors. On a roll, continue to improve year after year • Q) Gordon - What percentage of events are in Vail? A) 70%, a little more in winter. a little less in Summer. Building space has become an issue but we are pursuing other venues including Vail Chapel and The Sebastian, another new partner • Q) Kundolf - What's the $45K for? A) We've hired another full-time staff member. Want to spend more on venues, more on food, more on travel (Speakers). We are also hoping to purchase a used van to help move gear. • Q) Kundolf - ROI only $33K? A) Results show people live here and there isn't a huge ROI cf: Bob Bandoni Global Solutions Forum 10/16 —10/18 Shoulder to $15,000 Shoulder • Experimenting increasing forum from internal partners to attract a broader audience in one that we hope to grow to be international by partnering with U of Denver business school. Didn't ask for money for the experiment in 2018. Target is 50-100 participants. • Q) Where at? A) Vail Mountain School, Vail Christian? Primary participants • Gordon Q) Of school's what percentage of public schools? A) No specific numbers but Continuing to reach out and trying to increase participation. Funding is hopefully to help locals participate • Kundolf Q) If you are doing well with private schools have you reached out to Denver private schools? A) Yes, Kent Denver is coming along with 11 schools nationally and maybe one from Mexico • Comment from Wadey - call principals and individual schools directly as opposed to superintendents cf: Nanette Kuich Betty Ford Alpine Gardens Programming 11/27 —11/2 Betty Ford Alpine $30,000 Gardens -Roots grown and then to be hung from ceiling, with Nat Geo Photo Jim Richardson backdrop Q) Valenti - What happens to exhibit after the year? A) Compost pile. Q) Gordon- Last year funding went to a few exhibits? A) Correct. Still offering a year-round schedule of events surrounding this exhibit. Q) Kundolf - All Speakers are in building? A) When roots are in building hoping to use the Grandview room to host speakers Q) Gordon Without funding it won't happen? A) We are committed to making it happen but we may shrink it back, it costs $20K just to grow the roots. Q) Gordon - When will roots arrive? A) Mid may, open in June Q) Gordon - Our funds will go only to roots exhibit not capital expenditures? A) Correct. roots will cost 60K and asking for half of that from Town. cf: Liz Campbell Travelogues at the Museum 12/20-4/1 Colorado Ski $40,000 Museum • Exercise your mind after exercising your body. Generate revenue through ticket sales and donor support. Up to 80% in sales and 20% in donors. On a roll, continue to improve year after year • Q) Gordon - What percentage of events are in Vail? A) 70%, a little more in winter. a little less in Summer. Building space has become an issue but we are pursuing other venues including Vail Chapel and The Sebastian, another new partner • Q) Kundolf - What's the $45K for? A) We've hired another full-time staff member. Want to spend more on venues, more on food, more on travel (Speakers). We are also hoping to purchase a used van to help move gear. • Q) Kundolf - ROI only $33K? A) Results show people live here and there isn't a huge ROI cf: Jeff Wiles 10`" Mountain Parade 1/3-2/21 Vail Resorts $40,000 November 6, 2018 - Page 431 0 • New event - 20-25 skiers ski down in a torchlight parade- • Include an historical component along with people in 10th Mtn. Uniforms • March through the village to the 10th Mountain Statue, offer hot cocoa etc. hoping to add some pizazz, including fireworks which is primary cost • Started thinking Thursday and now wanting to move to Friday so as to not have conflict with other organizations but are flexible • Q) What is money for? A) Uniforms primarily, cocoa, pins as well as fireworks • Q) Why is this educational enrichment? Most guests don't know what the 10th Mtn Division is and the important connection it has in our community • Could we incorporate Lionshead? A) May be difficult to stage • Q) Valenti - 15K for event at outset? A) Yes, and 10k there after • Q) If we can't fund can we try one event? A) We could but what if it's a slam dunk would like to try 3-5 first year. • Equal ask to what Vail Resorts is contributing? A) They would pay for labor, planning and execution Total EE Funding $315,000 Requested: CULTURAL/RECREATIONAL/COMMUNITY (CRC) cf: Euginnia Seyferth The Steadman Clinic Vail Cup 1/13 — 3/24 Ski and Snowboard $6,000 Club Vail • Started as an international race and has been reimagined as an introduction to race for locals and visitors. Usually 300 kids per event. Hoping to increase the visitor percentages • Events are free so that's why we seek funding for bibs, Marketing, hill fees • Q) Davis - How many kids participated last year? A) 350 but they participate on multiple days • Q) Davis - No huge changes? A) No • Q) Davis - Increasing from 2500 last year? A) We requested $5k last year and got $2500. Trying to increase sponsorship to cover increased labor costs etc. • Q) Valenti - Mentioned destination guests, what percentage do they make up? A) Currently about 10% but reaching out to concierges at hotels and advertising in the Vail Daily etc. cf: Eddie Shipstad Vail Skating Festival 12/13 —12/15 Vail Skating $25,000 Festival • Phone Call Presentation: • Ice Spectacular at Dobson • 2 -day clinic at Dobson with Olympic coaches and master rated coaches • 2 free shows, one at Solaris and one at Arrabelle • Brings all aspects of skating entertainment and education to residents and guests • Generate revenue via ticket sales, in-kind usage of arena and utilize Dobson for two full days for clinics and practice, sponsorships • Getting people to stay in Vail due to festival setting that occurs multiple days • Skaters come in from around country IE- Florida skaters are coming in for 10 days • Hoping to make this an annual event • Will be filmed on TV8 and shown throughout the winter season and we will pitch to networks after the fact in hopes of signing them on for 2019 • Q) Biszantz- Are your dates flexible with snow daze same timing? A) I think snow daze will help us and also feel it's a slightly different crowd. We'll draw a skating audience that will stay around for Vail. But yes, we are flexible but room rates are a bit more affordable during that time. In the future we'd love to see event grow to a 7 -day event. November 6, 2018 - Page 432 0 cf: Trista Sutter Vail Sportsmanship Tournament 11/1-11/17 Vail Mountaineers Hockey Club $10,000 • 40th annual tournament - now hosted at Dobson and Eagle - sold out every year due to lack of ice. Start games at 630am and go till midnight nonstop each day. • Championship games always at Dobson which attracts viewers! • 70 teams 4000 attendees • 10k ask. 7500 to help with ice expenses. 2500 would cover 15% of officiating fees ($20K total) • Estimated 300o room nights in 2017 • Q) Dobson versus Eagle usage, does eagle chip in funding? A) Due to championship games Slightly more in Dobson but near 50-50. Yes, we get funding from Eagle, believe it was $1100 last year. • Rediker Comment - Antlers will have its best November ever this year due to this year's' tournament. cf: Trista Sutter Pucks, Pars and Poker 9/13 — 9/15 Vail Mountaineers $5,000 Hockey Club - Raised over $50K in 2018 last month. Utilizing Avs Alumni Association bringing out our community. - Had to pay Avs 10K to show up so asking for half of that. Q) Kundolf - $5K for half of Avs but you also want to increase Gordon eting? A) Yes. We will have this event no matter what but appreciate any assistance and will put funds towards the overall exposure with long lead magazines and front range Marketing. Also believe that the Avs will help due to their excitement level from having participate! Q) Vlaar - Any limitations on appearance fee? A) Really only covers travel fees and lodging for athletes. cf: Sven Bean Legacy Fighting Alliance 5/3 Legacy Fighting $22,500 Alliance • Confirmed for 30 events on access TV and signed agreement with Shamrock Sports ad agency out of Maryland to help with sponsorships etc. • Q) Davis - Level of production here in Vail? A) I believe it will be bigger a little more WOW factor. IE Digital wall, graphic package. Want to do more visually! Grow it from a production level. • Q) Davis - Possible that with your new partnerships that we'd see a lesser event? A) Absolutely not, new partners are Korean and have huge international connections but want to step up our look. They have new attitude that allows us to spend money to ensure production will increase. • Q) Rediker - Mentioned possibly two dates, what are you thinking? A) One in spring and we would need some separation so a minimum of 4-5 months apart. Town of Vail doesn't want to pick a weekend that we don't impact the spring event and Sven doesn't want to pick a bad weekend where the event would suffer. Doesn't necessarily want it to be a total off weekend. • Q) Rediker - Discussed Dobson or Lionshead mall? A) We could try to make something more festival like. But with weather not thinking outside is truly an option. Would like to take outdoor off table, Dobson is our home and we can only make event better. • Q) Kundolf - Flexible on spring date and 4 mos. apart? A) Correct. Q) Funding is $22,500 is that for one event? That would be per event? • Q) Vlaar - What did attendees think of timing? A) Little pushback because not everything was open so not true Vail experience, but minimal compared to the positive feedback. • Q) Gordon - Should we consider moving to June? A) Vlaar -Ancillary benefit to town to keep in May. • Q) Gordon to Sven - Would you be open to moving to better weekend? Yes, if TV was also good with it. cf: Craig Marshall World Pro Ski Tour 1/31— 2/2 World Pro Ski Tour $10,000 November 6, 2018 - Page 433 0 • Revenue includes lodging, food, drinks. Tito's Vodka will throw 5 parties in three days! • Looking for year over year partnership with high quality ski resorts and support from the town would be huge • Q) Davis - Where are you at with Vail Resorts? A) We've gotten event approval on that date. Been in touch with ski club who is also on board. Just looking to confirm sponsorship dollars. • Q) Davis - How many locations on the tour? A) In 2019 we are most likely looking at 4. • Q) Davis -Commitments from top tier athletes? A) Because we haven't confirmed or announced, no. Website does show who has competed in the past. • Q) Davis - On Golden Peak, one discipline, two days of racing? A) Correct. Friday 2 hours of racing. Saturday 4 hours of competition. Open to anyone to qualify. • Activation in local communities to attract competitors? Absolutely cf: Angela Mueller Kris Kringle Market 12/14-12/15 Ren Event $5,000 Productions • Q) Kundolf - Will it be similar to what you did for Holidaze? 3 booths with a Christmas feel and businesses put tables out but didn't have a total Christmas feel A) That is the general plan. Reached out to other vendors in hopes to grow. • Q) Kundolf - 90% were Vail businesses, will there be an increase in outside vendors A) 30-40 vendors coming in from out of town as well as Meadow Drive businesses. • Comment from Kundolf- encourage them to decorate like Christmas, didn't have Christmas feel cf: Angela Mueller Taste of Vail Fall Wine and Food Classic 9/20-9/21 Ren Event $35,000 Productions • Primarily draws a destination crowd that comes and spends money. • Offered a hike up the mountain and it sold out 2 weeks prior in 2018 event • All events ended with a brunch within the town of Vail • Will have an article in Sunset, NY Times, and USA Today • Comment from Davis - pleasantly surprised with the way this is trending • Q) Biszantz - It really is focused on Southern Hemisphere? A) Yes, Napa is in crush. • Comment from Biszantz - Would be nice to highlight that, it's just not super obvious • Q) Kundolf - Why the increase? A) Public relations travel to increase exposure • Q) Vlaar — Are dates flexible because VVF may increase concerts into the fall? A) Somewhat, possibly • Comment from Wadey - Southern wine budget was just a bar graph cf: Angela Mueller Vail Farmers Market Farm to Table Series 7/12 — 8/16 Ren Event $14,000 Productions • Unique opportunity to highlight the greatest culinary experience utilizing produce and the like from the farmers market. Sells out quickly!! • Q) Davis - Have chefs Integrate with farmers market vendors and interact while shopping? A) Yes • Q) Kundolf - Because it is at capacity can you add another one or move forward an hour? A) We are working on the time factor • Saeger - Note: August 16th may be Colorado Classic if dates conflict may need to move • Last year's funding was $9000 cf: Angela Mueller Vail Farmers Market & Art Show 6/16 —10/6 Ren Event $45,000 Production November 6, 2018 - Page 434 0 • last year funded $35,000, we ask for what we need to make it happen and make it happen well. • Q) Davis - How does $10K increase help? A) We've added staff, traffic control and all helps event to happen well. • May reduce market by one day as solution. • Q) Kundolf - Fees? A) Tent fee for Meadow Drive is $295, outside of that is $1100 • 25% new vendors every year • Rediker comment: One of our most successful events and appreciate you have a plan if you don't get full funding, please keep in mind we keep getting asked for more from all events and our budget remains flat • Q) Davis - How many farms last year? A) 8 farms Q) Possible to do a micro market with all farms and a just few vendors? A) It would be very difficult but open to discussion. cf: Angela Mueller Taste of Vail Spring Wine & Food Classic 4/3 — 4/7 Ren Event $58,000 Productions • Want to add ambient background to help energy and flow of events. • Ice bars, fire pits to be added to hotel event • Adding music to mountain top • Chris Chantler - Also want to add stages to the grand tasting to highlight restaurants (focus really on presentation) also will be back at Marriott so we'll have more space for vendors and patrons • Q) Kundolf - I thought there was more wine than lamb. I do like the idea of staging, way back when the gala was black tie and that was exciting A) Chris - Millennial shift from black tie, we'd love to bring that back and working on a theme to insight that effort. Also, we have 58-60 wineries and not that many restaurants so that will always be an imbalance. 25 restaurants. • Q) Biszantz - Aspen is what it is due to its relationship with distributors. Have you started those conversations? A) Yes, Andre from Matsuhisa is onboard and working with us to develop these relationships. Had lunch with 15 people showing up to join discussion. Food and Wine Magazine brings in huge sponsorship dollars due to their relationships more so than Aspen. Our event is more focused on relationship with the food and the restaurants. • Comment from Kundolf- Would like to see people get dressed up and that the dress code goes up and it I want to feel comfortable with talking to vendors. cf: Christine Albertson Pink Vail 3/16 Vail Health $10,000 • 8th Year - Biggest ski event to conquer cancer. 46 states • Strong connection between visitors and locals • All monies stay local at Shaw Cancer Center • 21% front range 23% out of state 5% other mountain towns - rest are summit and eagle counties • Q) Rediker - Do you do any additional events affiliated with this like a dinner the night before or a party the night before to spread it out over the weekend. A) We do a captain's party 30 days out for captains of the teams and we do a party for the top fundraisers the Thursday before. We've discussed doing an open party but have found it tricky to determine who to invite. We provide tools and tips to team captains and businesses and leave it up to them to execute. cf: Meg Sheehan Ski for MS 2/23 Can Do MS $5,000 November 6, 2018 - Page 435 0 • Comment from Kundolf - If you want banners put it out to donors or families that deal with MS and they may be willing and interested in contributing • Comment from Earnest - Roundabout banners can't have sponsorship logos on them cf: Kristen Horpedahl Rocky Mountain Burger Battle 6/27 Team Player $25,000 Productions • Looking to bring Denver Burger Battle to a new town. • Open it up to Mountain community establishments with top 2 moving on to Denver Burger Battle. • Position it during the week so as not to affect weekend business • Q) Davis - Where do you see it happening? A) Looking at Vail Village, similar footprint to beer fest, a bit smaller. Solaris would be first choice due to familiarity • Q) Biszantz - Local chefs? A) We'd invite chefs from all mountain communities. That would drive room nights. • Q) Biszantz - How does it work? A) We've worked with Shamrock in Denver, also talking with Sysco to help restaurants out. If not able to help we'll help pay room night. We provide grills and coolers. Offer lots of public relations. • Q) Kundolf— Are the sponsors the same as Denver? Q) Some have expressed interest but haven't gone down that road. We will reach out to Vail vendors first! • Q) Rediker - In the mountains is there another burger battle? A) Used to be one in Durango. Used to be one at Copper but no longer. cf: Kristen Horpedahl Vail Craft Beer Classic 6/13 — 6/16 Team Player $68,000 Productions • going into third year. • Brewers association looking to jump on board • trying to increase prestige • hopefully bringing Jameson's onboard • Add a qualifying contest to attend as a brewery potentially (probably not in year three) • Q) Davis - What do you expect it to grow to this year? A) 500-1000 patrons • Q) Biszantz - Open to changing the date? A) Yes, we'd like to push back one week. Don't want to compete with Aspen and Frisco BBQ. Beneficial to patrons as well as sponsors. • Q) Kundolf - You have big dreams and I appreciate it. In recap you mention everything that is going to happen, on Thursday and Friday. I don't see any music? A) We dialed it down to be within the 'toast of Vail". We agree that it was loud. We want to be good neighbors. Also looking to add experiential opportunities and they all sell out. • Q) Wadey — Is beer a part of it? A) Yes, all-inclusive ticket for food beer and spirits. Two votes, industry pros and patrons. Q) What time of day? A) Probably a 5-9pm type of event. But flexible. cf: Brian Hall Vail Family Fun Fest 6/22 — 8/3 $21,000 November 6, 2018 - Page 436 c • Wanting to work harder by communicating better with the hotels. Large staffs make it tricky but want to do early season orientations so they would have info and recognize us. • Q) Kundolf - Funfest on Sundays? A) It is on Saturdays. • Q) Kundolf - Also stated that if you don't get funded it won't happen? Have costs gone up? A) Asking 21k for summer and 30k for winter. I also need help from lodging partners. We need a critical mass to do it well and make a justifiable return. cf: Brian Hall Family Apre Ski at Lionshead-Vail 12/22 — 3/30 $30,000 • Similar to summer but different because of environment. Done for many years at beaver creek. • Q) Wadey - Pretty much a winter version? Yes, a little more theatrical and utilizing the winter elements. Similar 'slow down and enjoy' mentality. We become photo ops for kids. Connection between mountain and hotel. • Q) Davis - It's not meltdown time? A) No, it helps with meltdown time. • Q) Vlaar - Dates are al when we are pretty busy? A) Yes, I want to do 16 but chose 8 to start and want to help with the overwhelming nature and take some stress off the instructors, etc. • Q) Davis - Would you consider doing a smaller one? A) Yes, I'd consider anything. I need the hotels support too! • Q) Valenti - Is it about 4k per event? A) Close, some things would carry over. Within 15% of that. • Q) Biszantz - Is charging photo ops etc. a possibility? A) It isn't worth nickel and diming and the experience is more valuable than the monetary valuable. Don't want to become Disney World. Think it is of value to keep free and say its courtesy of TOV. cf: Beth Pappas Vail Whitewater Race Series 5/7 — 6/4 Vail Rec District $7,000 • Asking of 1K less than last year because we can continue to use pinnies for years to come. • Looking to build on momentum. Up 28% participants. Evenly split 50-50 local and out of town. 3 years ago, it was 94% local. • Comment from Kundolf - All I know is from the first time they came to us it was 6 people standing there and now it is an event! cf: Sarah Franke GoPro Mountain Games 6/6-6/9 Vail Valley $85,000 Foundation • Working on activation to smooth transition between Lionshead and Vail Village. Art gallery walk? • Want it to be more than just athletics. Art and music • Working on improving partnerships with town and vendors • Comment from Kundolf - Reminder on tents and t -shirts • Q) Davis - Anything new and exciting? A) Changing slack line that will add wow factor. A highline factor. Looking at adding a new bike event utilizing lower areas of mountain that would add spectator factor. Dogtown- build out that venue, add a live -stream to it. Add number of music acts and bring in some bigger bands. • Q) Davis - Contract with Gopro? A) It is currently signed to go through this next year (2019). • Q) Gordon - Any indication they are looking to get out? A) No, they love it and think it adds to their demographic and value the most. • Q) Biszantz - Did anything ever happen with SUP event moving to Avon? A) We had looked at it but from spectator standpoint we probably won't do it unless water levels dictate. November 6, 2018 - Page 437 c • Comment - Once details get locked in we'll share with town and are ahead of schedule from previous years. cf: Leon Fell47`" Annual King of the Mountain 6/14— 6/16 $15,000 Volleyball Tournament • Creating better communication with Social Media and Bracket Buster app to help teams know when they are playing etc. • Bringing in additional staff to help with parking • WOW factor - Casey Jennings coming (Kerri Walsh's husband) to see how and what we do. Will also bring in some of his guys to teach junior clinics that will bolster registration. • Q) Biszantz - I'm wondering, it's been at $15K then last year it went to $7500 and now back to $15K. A) Last year CSE dropped by half. Hoping to return to $15k to help operational costs and pay for the bracket system. Frees up more dollars from our budget to offer prize money. cf: Mark Foster Vail Lacrosse Tournament 6/17 — 6/19 $10,000 • Entering 25th year. 3 -day international tournament 2300 participants plus increase spectatorship(10K) • 96% spend the night. 76% come just because of the event. • Getting more small businesses involved • $3 mill eco to valley, 1.6 to Vail itself. • Q) Gordon - Last year at $5k this year $10k ask. What does that fund? A) Last year we used on media marketing but we didn't get to fund other marketing channels, social media, print. So, we really want to put marketing team in better position. Also, would like to host event in center of town (possibly a concert) • Q) Kundolf - Do you get any other funding? A) Yes. Avon provides in-kind trade but not financial. • Comment from Rediker - the Eagle Vail field is operated by Vail Rec District. Conversation ensued about lodging, website desirability of event, where dollars are spent. cf: David Soran Vail Lacrosse Shootout 6/29 — 7/7 $20,000 • 47th year. Brings best players from around the world. 8 -day event, 3300 attendees. Estimate 3.1 million in revenue generated • Social Media additions - trying to bring it into the 21st century. Target ads at demographics that don't automatically sell out every year. • Streamed events live last year, and brought in Lacrosse Talk Radio • Davis - Q) Last year we funded 15 this year 20? We have to rent more fields, more rooms etc. Event costs go up. Trying to expand and attract ore • Rediker - Entrance Fee A) Varies from 1800-2400 • Gordon made a note that our budget has remained flat. • Want to focus on branding, stay relevant • Also started Vail Lacrosse Hall of Fame November 6, 2018 - Page 438 0 cf: Ariel Rosenberg Vail Summer Bluegrass Series 6/26 — 7/17 Lakeside Stride $50,000 • Last year's event 3000 people over the course of 4 weeks. Estimate about 60-70% came specifically for the event so about 50-200$ were spent per participant. • 42% in bar sales increase over 2017 equal to $14K • New to event, move out of Lionshead and over to Vail Village to not compete with third parties but open to Lionshead if we can discuss property and location. Prefer to discuss with CSE and council rather than third parties. • Q) Davis - Where do you envision it? A) One of two places, either Solaris or Checkpoint Charlies. Don't want location to be a detriment to event. • Q) Cost of a tent? A) Working closely with tent company and building relationships and may bring out of Denver or summit county. • Q) If we said no, we want to keep in Lionshead? A) It's a tough conversation, been very reliant on the town. If it is going to continue there isn't the need for a third -party producer. • Q) Understand that moving would help your income potential. You do realize that there is a fee to be in Solaris? Some other hoops to jump through as well. Earnest: no tent on gore Creek Drive. A) Tent has been an insurance plan but not necessary with the proper content. Always a risk. • Q) Kundolf - Lionshead is activation for that entire village? Wadey - yes. Q) If you did move to Vail Village could you assist a group to play at a lunch hour at Lionshead. A) It would be my absolute pleasure to do that. cf: Chris Harguth PBR West Championships 7/18 — 7/21 $12,500 • Expanding age group to include up to 16 -year-old teams to help compete with Steamboat tournament • Hoping to grow and bring additional out of state teams (UT, MT WY AZ) and we see those teams stay for a full week, not just the three-day tournament. • Only utilizing Vail proper hotels as 'Host Hotels' moving forward • Q) Rediker - Asked for clarification on fields. A) Battle Mountain, Fairgrounds. Eagle Vail. May have to move to Gypsum HS also. • Q) Kundolf - Eagle sponsor, are they financial? A) Yes, they kick in about $2k covering cost of fields. Vail Valley partners were previously helping cover cost of fields but no longer • Q) Davis -How many teams last year? A)35 in 2018, 42 in 2017, down due to Triple Crown Tournament in steamboat cf: Dan Cramer Kick It 3v3 Soccer World Championships 7/26 — 7/28 $40,000 • Signed a 3 -year deal with FC Schalke an international club from Germany • Brought on marketing firm • Q) from presenter - Are our dates good dates or could we move back to first week in August? A) Joel from Rec District would need to confirm- • Q) From presenter - Can we provide marketing materials from TOV to distribute at all events? A) Earnest - yes, we can get you something • Q) Gordon - You do 60 tournaments? A) Anticipate 65-75 in 2019 Q) Is our model similar to those 60+ markets? A) Typically, what we see is at local level we produce internally, at regional level, like Vail, we see greater support from those cities. Those book greater hotel rooms etc. Q) Did Disney pay you? A) Yes. But unique relationship. They charged gate receipts to spectators, not a model 3v3 wants. • Kick it World Series Potential November 6, 2018 - Page 439 0 • Q) Davis - Is Vail the best venue for World Series? A) I can't say no and I'd say yes, it is very iconic and easily accessible and people love coming to Colorado. We also live here and can put resources behind it. • Q) Wadey How many teams? A) 134 Q) Next year? aggressive estimate 200+ Can we get our logo on jersey? Yes, that is doable • Q) Kundolf what was it at in 2017 A) 151 cf: Chris Huntington Vail Yeti Hockey Club 1/1-12/31 $15,000 • 3 sold out games last year. Increased from 19 to 27 home games at Dobson for 2019 • Teams from around country will be hosting as well as the New Zealand Ice Blacks will be here for 10 days training and playing the yeti 3-4 times. • Offers college grads opportunities to continue to play and contribute to our community • Increasing radio advertising and hired new promotions manager • More we can do the better the ROI for the town. Without funding all would be reduced thus reducing impact so hopeful we can continue to grow in all facets • Q) Wadey - On overall budget it's just a bar graph, can you please email Earnest more specifics? A) Yes, will email. • Q) Wadey Are NZ staying in town? AO Yes, Vail International Condos April 8 -19th. Moving forward would like to host international tournament after ski resort closes • Q) Biszantz - More locations for beer and food sales A) Yes, we added three more locations at end of last year. • Q) Wadey - Are more Family nights an option - A) Dobson schedule dependent but yes. Also want to do more promotions during games etc. cf: Helene Mattison Kids Adventure Games 8/7 — 8/11 r $40,000 - families love event but looking for backups - Trying to fix issues to allow competitiveness in fair fashion (add a competitive wave) - Hope to achieve a national championship by 2020 - improve course, bigger better. Sponsors - don't like being at Solaris. Not reaching their demographic and participants of event Q) Kundolf - To move it from Vail Village to Lionshead would be easier? A) Yes. That are the pro. Cons would be the course, would lose that gondola ride. Q) Percentage of Eagle county? A) 37%, 50 instate, remaining out of state Q)2020 big event how many other communities do this? A) Nobody does what we are doing. We travel to 10 races across the US. Q) National Sponsors? A) LL Bean, Hydro Flask, Kellogg's Bar. Q) Biszantz - Why aren't you at Mountain Expo plaza all 4 days? A) We tried to bring in a village area. At the time we had bikes staged there but we've moved bikes out of Gold Peak so now there is room. Some Vail Resorts questions. cf: Helene Mattison GenZ GameZ (working title) 5/27 — 5/28 $20,000 November 6, 2018 - Page 440 0 • Gen Z 14 -18 -year olds. how to bring them to town. • Medieval Games: teams of 12 -dueling stations - bragging rights and fun. • Very fun and visual and athletic • Group setting offers a comfort level for teenagers • Proven concept • Q) Davis - Not sure I completely understand that age group participating in combat style games? A) This is a sporting event. Gen Z reports are out about how they see themselves including larger groups where they can hide behind teammates. Would have to compete and win to advance to next level. Our least competitive group is the 14 y/o. Looking for something that appeals to those who are opting out. • Kundolf and Rediker- Dates may be an issue with school still going on. Helene is open cf: Erinn Hoban Vail Automotive Classic 9/5-9/8 $7,000 • Want help to reach locals better • Thursday event at Pepe's. Drew 47 registrants, none were locals. • Q) Davis - Do you feel there is brand confusion between you and the Grand? A) Drivers know the Grand so no. Spectators don't really care, they just look at the cars. Q) How do we grow our event to be comparable to Pebble Beach A) Took losing Wheels and Wings so now we can refocus, redirect our mission to being a car show. Refocus and align with mission statement of TOV. • It's going to be hard to grow event because we already max out space. Need to brainstorm more space and open to ideas and help from Vail. cf: Mike McCormack Vail Outlier Offroad Festival 9/27-9/29 $35,000 • Drawing more from front range. as event continues and we want to expand to neighboring states AZ. UT. • Youthful, vibrant unique event • World Cup event is within the realm in the next few years if that is path we'd like to go down. • Q) Davis - Think we are all interested in world stages, what would you need? A) Wouldn't need much more to do a UCI event in 2020. Need to display operational acumen more so than dollars and cents. Q) If funding remained the same would we see similar growth in event excellence? A) We have a neat plan in the "mind cloud". • Q) Davis - What does event look like 30% better? A) Better and more vendors. better purses attracting better riders. • 2018 purse was$ 5k Hoping for $10-15K in 2019. Although not a primary focus. • Strider Races....ran out of time. cf: Cathy Ethington Roundup River Ranch Superhero Ski Day 3/9 Roundup River $4,000 Ranch • Benefit to vail is through hospitality partnerships currently being worked on. • Q)Davis Could this be an EE event? (Discussed later) • Q) Kundolf What do the money's go to? A) Funding the actual event • Q) Biszantz - Does Vail resorts offer in kind trade? A) Currently working on that but it will be in Vail. • Q) Davis - How many years? A) Third Q) Attendance A) Year One - 200, Year Two - 250, Year Three goal 350 which is equivalent to our $50k goal in fundraising November 6, 2018 - Page 441 c cf: Kerri Thelen Vail Valley Soccer Cup 10/4 — 10/6 $20,000 • 2700 athletes, 10000 visitors. • Increase ask from last year because we have a waitlist of over 50 teams and want to expand. Biggest hindrance is referees. We currently pay for room nights for refs. • Rediker - If it grows are we maxed out of fields? A) There is a field we can still use and we can use fields in Avon but we fill beds using Room Rosters App. We do as much as possible to keep everything in Vail. • Q) Kundolf - With increase funding, would it help benefit training referees? A) Yes, we would try and help train local referees as well as offset some of the lodging costs. • Q) Rediker - The weekend you have it, is that flexible? A) No. There are no league games that weekend allowing us to host tournament. cf: Joulles Wright Wild Rumpus Vail 3/23 $60,000 Dollars would go to influencers, marketing, outreach. Q) Rediker - What drew you to Vail from Athens GA? A) It happened organically out of conversation that Vail needed a new event. Lots of potential to promote it and make it awesome. Q) Pretty big ask. If we weren't able to give full amount what would that look like? A) Copied budget from Athens events and moved over, haven't had opportunity to really dig in and look at hard costs. So yes, it could still happen. Q) Kundolf - 60K is a lot for a one -day event. As of now no sponsors, would that change? A) Absolutely, just getting here and getting into it. Q) Are you an event producer? A) I'm in music and film. Q) Davis - How much does Athens make it sponsorship? A) Not sure but believe it is around $30K Comment from Rediker: My brother lives in Athens and says it is a big thing. And at a time when Athens is normally quiet. Grown into a three-day event. Comment from Kundolf: Be prepared, many loopholes, deadlines etc. A) Confident that we'll work well and get it done. cf: Austin Gavlak Apres Vu 2/1— %3 $100,000 • Changing name to 'Full Send' if we are able to partner with marketing team (Jerry of Day and utilize their social media). • Either ticketed or free depending on level of funding. • Vail Resorts open to utilizing space. Also spoken with lodging partners. • Flexible on dates and may be interested in moving back to march. • Lyft as a potential sponsor. Also spoken with New Belgium. Roosa? • Q) Kundolf - What are your March dates? A) Mid to late march but flexible • Q) Rediker - Concert in ford park would be in parking lot? A) Correct. Ticketed vs. non -ticketed is major issue. Could do a combination of lower priced tickets with some funding. • Q) Kundolf -See Biszantz, she's a millennial, and you see me, what concert would we go to together and both enjoy? A) Boombox, Kamasi Washington, St Paul and Broken Bones • Q) Davis Talk to Vail resorts about ski racing? A) Yes, confident that they can do it. • Q) If you rebrand it when would you know? A) Wanted to see how this meeting went first. Whether Jerry of the Day was on board would be ultimate deciding factor and his marketing channels would be huge!!!! And far November 6, 2018 - Page 442 c reaching!! • Q) Rediker - $100k is biggest ask. If we got you some money can the event still happen? A) Yes, already modified it down to $80K. It would reduce the quality of entertainment level and increase risk but we could still pull it off. May result in higher ticket prices for different packages etc. We will have to generate revenue somewhere. • Q) Davis - As an unproven event producer in Vail if we funded a much smaller amount to allow you a chance to prove yourself would you be interested? A) Open to the idea but would have to look at budget and my partner has a long track record of producing events in Vail. (Alex) cf: Corinne Hara Vail Film Festival 8/15-8/18 $65,000 • Survived 2 years w/o but stronger together and hope to partner again with CSE • Comment from Kundolf - My issues are this. There is no buzz, I didn't know event happened and I don't know about celebrities. • A) Working on our marketing platform to address. • Q) Gordon - for 15 years we were told we couldn't move the dates and now we can? A) The thought was that the filmmakers were the draw and moving it to August would allow them to attend. Also, being outdoors would offer more sponsorships. • Q) Kundolf - Initially surrounded skiing etc. A) In actuality film makers aren't really athletes. We want to focus on them and willing to work with town to figure out what works the best. • Q) Gordon - I felt that the last 2 years were stronger than previous years and the overall feel of it. Coming in at an additional $65k makes me feel slightly uncomfortable. If we could find some number in between would you be able to improve? A) Absolutely. Our goals are on marketing and bring in better celebrities • Q) Valenti — Is date is somewhat flexible? A) Yes. Q) May? A) Cannes and Tribeca happen. Want to do something outside so August- September would be preference. cf: Denise Change $20.19 Vail -Beaver Creek Restaurant 9/27 —10/6 $17,000 Week • Q) Would it be cancelled if not enough funded? A) Vail and Beaver Creek each kicked in $7500k and helped with marketing which allowed us to move forward in 2018. • Q) Will Beaver Creek match? A) We believe the answer is yes. cf: Laurie Asmussen Vail Arts Festival 6/21— 6/23 $8,000 • Ask for same amount as last year. We will work with what you give us and trying to change, grow and make it better. • Q) Kundolf—Are sponsors from the Cherry Creek Arts Festival? A) No, we partnered with event producers and talking to some of the sponsors of their event. • Rediker and Gordon both commented on raising the bar and the positive comments they heard in the community. • Kundolf - agreed, and feel the level of artistry was much better. • Q) Rediker - A possibility to work with Alpine Arts on one of the Vail art events and incorporate it? A) Yes, we have worked with them and continuing the conversation. cf: James Dieghan Gourmet on Gore 8/30-9/2 Highline $80,000 November 6, 2018 - Page 443 0 • want to see more diversity. want to offer more options to allow people to 'hang out in Vail'. Just some of the things we want to do but always dependent on funding. These are the things that will be affected by lower level of funding. • Q) Biszantz - Do we really need two food festivals in the same month? What is the differentiator? Not ticketed, pay as you go. Our event is easily approachable on the fly and can be as simple as buying a glass of wine. More accessible. How many restaurants? A)18 on Saturday and Sunday. Q) How's Monday? A) It's great, more local and becoming more popular. Only day we have live music. Friday night tasting tour also growing. • Q) Gordon - Familiar with Vail. Want to make sure you know our budget has remained flat? And you've increased yours all 2-3 years we've had flat budget. A) We always want to revisit and find ways to improve and all events are driven by budget. Point taken please know that our hope is always to make changes that will affect the consumer and the guest experience. Cf: James Dieghan Vail Oktoberfest 9/6-9/15 Highline $85,000 • One of our biggest years with near records on Saturdays in both villages. • Truly designed as a destination overnight event. • Demographic is when a 20 something sits with an 80 -year-old drinking beer. • Two very different weekends. • Talent cost is going up and just now getting some pushback for pay increases to keep the authenticity. We want more tables more beer tents. • Increasing staffing and security with a 10hr drinking event. • Q) Gordon - What would you think about just Lionshead? A) If either of the two were down in attendance then we would consider that but I don't know how you can take it away when there is a need for it. People are coming in and spending money. I think it would be disappointing getting rid of one of the two considering how successful they both are. • Comment from Davis - I'd love to see the data from RRC on who's coming and why. • Q) Wadey - From feedback I've been hearing. Heard demographic isn't correct, it's just people that want to drink beer. What's the cop's perception? Earnest - now it seems to be a positive event with the right demo and no issues from PD. No incidents requiring attention. We've also ended it a little bit earlier to keep from creating any potential noise issue. Cf: James Dieghan Vail America Days 7/4 Highline $80,000 • No theme of yet but send ideas. • Full gamut of demographics from young to old. • Want to make it more green. Will require more Marketing. • We pay fees for certain performers participating in the parade and would like to enhance the parade with more locals and more paid performers • Safety!!! Huge concern and focus for continued improvement. • Kundolf- Most creative parade we've had. • Q) Biszantz - Still looking at alternative fireworks? A) Drones or lasers but unique challenge is that fireworks can be seen from everywhere, drone shows would limit the viewing corridor. Trying to find solutions to make it work without a central point. Short answer - yes but....we still want to it be accessible. • Q) Biszantz - Fireworks are from a separate budget? A) Yes. Fireworks/ drone not a part of funding. • Q) Kundolf - Insurance premiums going down? A) Yes, but only a few hundred dollars Total CRC Funding $1,265,000 Requested: November 6, 2018 - Page 444 0 November 6, 2018 - Page 445 0 TOWN OF VAIL Commission on Special Events COMMISSION ON SPECIAL EVENTS MEETING Antlers at Vail, Lionshead Wednesday, October 17, 2018 @ 7:30am AGENDA: Meeting materials can be accessed after Monday, October 15 at the following link: http://bit.ly/2IYsZAd CSE Members Present: TOV Staff Present: Others Present: Alison Wadey Mark Gordon Rayla Kundolf Marco Valenti Samantha Biszantz Kim Newbury Rediker Barry Davis Ernest Saeger, Special Events Coordinator Mia Vlaar, Economic Development Director Matt Miano, Economic Development Coordinator Joel Rabinowitz, Vail Rec District Angela Mueller, REN Event Productions Jason Balera, Say No More Promotions CSE Chair, Barry Davis, called the meeting to order at 7:32am. Administrative Items Approval of the Minutes of the CSE Meeting on October 3, 2018 Motion to approve the minutes of the CSE Special Meeting on October 10, 2018 as presented. M/S/P: Kundolf/Valenti/Unanimous. The motion passed 7-0 1. @ 7:30am: Administrative Items (10 minutes) a. Approval of the Minutes of the CSE Special Meeting on October 10, 2018 b. Final 2019 CSE Budget c. CSE Deadlines & Meeting Reminders: • November 6: Presentation to Council of 2019 funding decisions — Time TBD • November 7: Regular CSE Meeting — 8:30am • November 13: CSE 2019 Allocations to be presented to VEAC- 8:00am • November 15: CSE 2019 Allocations to be presented to VLMDAC — 8:30am • December 17: Last day for Council call-up for funding decisions • Application Deadlines and Interview Dates for CSE applicants: o Interviews at Town Council Work Session on Tuesday, December 4. November 6, 2018 - Page 446 0 o Deadline for letters of interest due to the Assistant Town Manager, Patty McKenny, by Wednesday, November 28. o CSE members whose terms expire on December 31, 2018 are Barry Davis, Mark Gordon, Alison Wadey, & Marco Valenti 2. @ 7:40am-4:OOpm: Discussion 2019 Funding Allocations(8 hours 20 minutes) • CSE members to review criteria scores and finalize funding allocations for 2019 Cultural, Community and Recreational (CRC) events and Education/Enrichment (EE) program applications. 3. @ 4:40pm: New Business and Community Input (10 minutes) Adjournment @ 4:40pm Next CSE Meeting: Wednesday, November 7, 2018 @ 8:30am Vail Town Council Chambers November 6, 2018 - Page 447 0 CSE 2018 RFP Funding Discussion Antlers at Vail, Condominiums and Conference Center - Lionshead; October 17, 2018 7:30 a.m. — 4:30 p.m. EDUCATION/ENRICHMENT (EE): cf: Lauren Merrill Community Art Events Jan 1 -Dec 31 Alpine Arts Center $15,000 • Davis says it looks like we are around the hoop. • Newbury Rediker asked why people were in the 60's net promoter score • Biszantz — Marketing doesn't seem to have very far reach, doesn't project the Vail Brand • Davis — I funded them low comparing to the rest of the category and where we get the best bang for the buck • Kundolf — Great for families, I hear things in the gallery and it offers a great level of expertise • Gordon — Average is $12,500 let's stay there? • 4 agree and move on. cf: Michelle Stecher Eagle River Valley Prevention and Family Jan 1 -Dec 31 Eagle River Youth $5,000 & Carol Johnson Education Coalition • Kundolf- I was totally impressed and I'm a big advocate for this. Glad to see this. • Newbury Rediker — I'm not impressed with how they do events and the organization, I don't think they do a very good job. • Gordon — I heard events were well attended this past year and it served the community well. But they did that with out us so I don't know that they need us which is why I funded low at $2,000 • Wadey — Realistically are they going to host events here in Vail? • 4 nods to pencil in $2500 cf: Lindsay Humphries Vail Veterans Program Winter Family 1/13, 3/8 Vail Veterans $20,000 Program & Winter Mountain Adventure Program • Kundolf believes it's a great program because she's seen the folks in town, the interaction is amazing and they continue to come back, one of the best programs we fund • Wadey- figured they get a lot of support from other areas that other events don't have access to, time to start to ween them • Gordon — I gave nobody a raise because our budget was flat, if I gave same as last year then it was huge vote of confidence • Kundolf I can go to $18,000. • Valent- I think it should be funded fully. I've adjusted my stance over years and compared to what we give other groups in this category. Cf: Alan Himelfarb Heart & Sole! 7/16 Starting Hearts $7,000 • Wadey— I loved this more than their event, it fits in with our brand and it is different. • Gordon — I think this can grow very much. I also think it is educational • Kundolf- I think he does a good job with it. • Earnest — Colorado Classic will most likely be back on that weekend. • Alan is restricted because of Vail Recreation District • Discussion on doing it on a Sunday • 4 voices at $7,000 -agreed November 6, 2018 - Page 448 0 cf: Alan Himelfarb 7`" Annual All You Need is Heart with Susan Ford 2/1 Starting Hearts $25,000 • Didn't score well • Wadey: I think Alan does a good job and I wanted to support him and get our name on it. • Gordon — But it's a party, one night for 60 people?? It offers no lasting benefits to town. • Biszantz — I just drew a hard line in sand. It is a one day party and we are not here to fund charity galas. • Four nods at zero — yes. cf: Amy Kemp CampSight: An Innovation + Marketing 4/10-4/12 CampSight $15,000 Unconference • Kundolf — I love this event! Ran by my millennial staff and they love it also • Gordon — I loved it and thought it was awesome. • Earnest — Went in Breckenridge — It was great. Presenters were from Big Brands, I thought it was really interesting and cool. • Gordon — We'd get attendees as well as presenters staying in Vail. • Davis - Penciling in at 10K • Biszantz requested that she would like to see it in spring ( Wed -Fri last week of season) • Wadey just wants to see it during the week regardless of time of year • Newbury Rediker mentioned that with Spring Back being that weekend in April would help the draw cf: Amy Lewis Project Funway 2/8 Efec $10,000 • Wadey and Biszantz - Same feeling as Heart event. • Gordon — I disagree. It's been growing, involves many local students for a few months leading up to it, it has a great message of economic sustainability. It hits all the buttons that we are always asking for, and it is a great event. I'm evaluating the event itself not the charity that is putting it on. • Wadey raised questions that the event producer doesn't support all schools in the whole valley. • Questioned the promoters claim on return on investment • Wadey — I was more impressed this year than I was last year. This actually feels like an event but I don't know how educational it is. • Mia- It has grown into a pretty significant event. • Davis — suggesting at $4500? 4 nods • Note: They asked for days at Dobson for council cf: Colleen Davis Community and Destination 5/1— 9/30 Vail Centre $55,000 Programmatic Support • Kundolf doesn't think it is the strongest in the Education/ Enrichment category. • Gordon — I was highest on it. Huge impact on our community and no one else is offering anything like it. Only one bringing in college courses focused on leadership which is a big topic of discussion. This is the only place that helps to do that!! That's why I supported them at $40,000 but would come down a little. • Wadey asked if anyone has heard that they are going under? Nobody was sure. • Saeger- They didn't abuse their in-kind donations and they offer Town of Vail employees free access to classes. They are asking for 19k in in-kind value(Grandview and Donavan days) We ask for $19,000 in registration to classes • Kundolf—They came in very hot but they need to rebuild. • Davis — If we are going to invest we need to invest. But if they are going to die then we should cut their funding completely. If we give them half then they'll be in trouble and won't be able to put on quality programming. • Biszantz — I funded based on the programming they presented to us. • Wadey — My issue with funding the destination program is I don't think they get the attendance that the November 6, 2018 - Page 449 0 community programs get. And they are charging very high rates for those destination programs. • Vlaar commented that their pricing is something that they want to look at. They are trying to 'right size' it. • Wadey- I know the non-profit events sell out every year. • Numbers discussed — 4 nods at $30,000? Kundolf is strongly against $30,000 wants to say at $25,000. cf: Kris Sabel Vail Symposium Winter Season 12/6-4/18 Vail Symposium $45,000 • Kundolf: they have a need; it's a great event and an incredible program. With new sheriff in town it will be better marketed and it can rival Bravo • Newbury Rediker — questioned the van stating it was an operational expense. • Gordon- took them down $10,000 because the scrutiny of council the last time. Their logic doesn't think symposium hits where we want it to hit • Discussion on who shows up. Gordon thought it was Cordillera home owners but Newbury Rediker says the events she has been to were across the board, people from Eagle, Gypsum, Eagle/Vail, Frisco • Kundolf: the offerings are improving • Wadey: I think they can do it for $30,000 • Biszantz- He kept discussing their fundraising and how great they are doing. One person donated $75,000. • Newbury Rediker — He is very aggressive about getting sponsorships. • Davis — I think they are the strongest horse in the field(iconic Vail brand) but I'm hearing 4 voices in the $30,000 range. • Kundolf — I will come down to $35,000 • Gordon- I'll go up to $35,000 • Saeger — His in kind request has gone up. Asked for Donavan Room due to increased attendance ($45,000 total) • Newbury Rediker — However we fund it, we need to ask next year specifically, what events and where were they held? More and more he may go down valley due to size of events • Saeger — My best guess is Donavon will be 10 days and 5 at Grandview (Monday -Thursday). He can reserve on weekend but would need to pay. • Kundolf- Usually 2nd homeowners bring guests with them from out of state. People who stay at the hotels already know about it. It's a world class event. • Davis and Kundolf— suggesting $35,000- Newbury Rediker and Gordon agree cf: Bob Bandoni Global Solutions Forum 10/16 —10/18 Shoulder to $15,000 Shoulder • Newbury Rediker — We've asked them year after year can you work on public school kids specifically Vail kids and they really don't reach out to the schools. If you go to one of there events it is very specific to their partner schools Vail Mountain School, Vail Christian, Trent (Denver) • Gordon — I have a hard time believing that he would have issues if he reached out to specific schools and he just hasn't done that. • Wadey — agrees, he's reaching out to superintendent instead of schools • Valenti — Little problematic that direction was confused and my funding thought was to draw public school kids • Wadey loves concept but...he needs to go to each school and reach out. • Kundolf — agrees that public schools need to be involved. I like the subject matter. • Davis suggesting we hover around $5k. 4 nods at 5. November 6, 2018 - Page 450 0 cf: Nanette Kuich Betty Ford Alpine Gardens Programming 11/27 —11/2 Betty Ford Alpine Gardens $30,000 • Secret Life of Roots • Valenti — creating legacy and will go to council for funding in future • Davis agrees it is one of the best in the category — suggesting $20,000 • Do we have 4 at $20,000? Yes cf: Liz Campbell Travelogues at the Museum 12/20 — 4/1 Colorado Ski $40,000 Museum • Kundolf — Warren Miller exhibited for the year would be great and that's why I funded. Everything else I didn't know what was going on. • Davis — I wasn't sure what was going on • Valenti — I can come down but saw a terrific investment • Biszantz — Anything that draws people in is a win. I don't know anyone that has been there. • Gordon asked what in-kind trade was? Do they pay rent? Ernest: No. • First year event, thinking $5,000 may be appropriate — 4 nods, agreed. • Gordon —This is last year they are coming to us because they are going to council for in-kind so moving forward this is last time they are coming to us, we think. Total EE Funding $315,000 Requested: CULTURAL/RECREATIONAL/COMMUNITY (CRC) cf: Jeff Wiles 10t" Mountain Parade 1/3-2/21 Vail Resorts $40,000 • Davis — Let's try 3 • Wadey - agreed, events, they can fund more events if they want to. how much is Vail Resorts putting into it? • Kundolf — 2 events in January and 2 events in February are a great idea. • Biszantz — They can do what they want in January and February and hopefully take over New Years Eve in the future. I think also that in the winter we lack the "This is so cool" factor that people can stumble upon. This brings back something for families to do after skiing. • Kundolf — Agree with Biszantz but want to do on a trial basis. • Wadey— I would like to have a transparent discussion about how much Vail Resorts is contributing. • Saeger: The Commission on Special Events is being asked for 60% of the overall budget according to what was presented. November 6, 2018 - Page 451 0 • $24,000. Kundolf Wadey and Newbury Rediker and Davis. cf: Euginnia Seyferth The Steadman Clinic Vail Cup 1/13 — 3/24 Ski and Snowboard $6,000 Club Vail • Valenti — If they can commit to having collateral in lodges to promote the destination guest participation then I'm interested. • Davis —This is the center of the target for us, kid's families, skiing. • $3000 cf: Eddie Shipstad Vail Skating Festival 12/13 —12/15 Vail Skating $25,000 Festival • Kundolf and Davis will be competing this year and funded high because people seem to eat up ice skating and would offer great return on investment • Newbury Rediker — We didn't fund last year so I thought I was doing good but was putting money elsewhere. • Kundolf — Meadow Drive Association looked at holiday activation and ice skating was the greatest draw. People will come. • Saeger: Received one day at Dobson in kind $3000 for venue rental. Also have hard cost for Arabella and Solaris. • Vlaar: Model for Snow Days is very targeted and this event will fit into that secondary group of guests that may not want to go to the concerts. • 4 at $20,000. cf: Trista Sutter Vail Sportsmanship Tournament 11/1— 11/17 Vail Mountaineers $10,000 Hockey Club • Penciled in at $10,000, no discussion cf: Trista Sutter Pucks, Pars and Poker 9/13 — 9/15 Vail Mountaineers $5,000 Hockey Club • Davis — I support the club and this is a fund raiser for their club • Wadey—They bring legit Avalanche players to town. We've stolen the event Steamboat and Aspen who want the event back. • Newbury Rediker — It's not just a one night thing, they sold me on it when they were here. • $3000 cf: Sven Bean Legacy Fighting Alliance 5/3 Legacy Fighting $22,500 Alliance November 6, 2018 - Page 452 c • Valenti — I attended the event, I thought crowd was light and not sure if attendees stayed in Vail itself? Also cognizant of some blow back from people in town. Not sure if it is the Vail brand? But I also see potential for upside. • Biszantz — I didn't get to attend but agree with Valenti and some of our newer events would have a better chance to reach more people. • Davis — I funded it but I think we're either in our out. Fully funded or don't. I do see it as a very need calendar time but understand it may not be Vail Brand. • Wadey- food for thought — need times because the customer doesn't come during those times. If we want to draw people we need to be flexible with the demographic draw then. • Gordon — We gave them the absolute worst weekend on the calendar and he still brought in a lot of people. Some of the public blowback was offensive and racist and I won't give that credence. There were some valid blowback issues but I also heard positive feedback from locals that loved it and brought their families out. • Gordon — If we fund a new event we should give it a chance. • Kundolf — I went more because I was down on the street. It was the busiest May 3 we've ever had in Vail. Also, Access TV offered great optics. There are also martial arts studios throughout the valley and in Denver. This first year event had more people than the first year Farmers Market. • Discussion of different dates. Memorial Day? Dobson is closed but that discussion could be had. • For now, should we fund on May 3rd? • Vlaar: It is a well run event which is our focus. • Council and Commission on Special Event members didn't feel it was off brand. • $17500 funded on May 3? 4 nods. cf: Craig Marshall World Pro Ski Tour 1/31— 2/2 World Pro Ski Tour $10,000 • Biszantz — Seemed like a Vail event. • Davis — Is it a need time? Ernest: It is right at the end of a busy time and beginning of a need time. • Gordon — Did he have an event last year? • Kundolf — He didn't offer any pro skier personalities as confirmed to be attending. • Davis — People don't come to watch this. • 4 nods at zero. Show us some successes in other Markets and bring to us. cf: Angela Mueller Kris Kringle Market 12/14 — 12/15 Ren Event $5,000 Productions • Kundolf — It doesn't work to the level of ambience we'd want It's just business tents. It's just a winter farmers Market with little festive atmosphere. It doesn't feel 'Christmassy". Looks like a flea Market. • Valenti — I thought there was a commitment to bring European Flair which I find enticing. • Biszantz — I feel like that time is up in the air and she was going to work at making it more European and bringing that vibrancy is a good thing. • Newbury Rediker & Gordon — funded based on budget and it is a nice ambient event that people stumble upon. Gordon — If Santa is there then down Valley residents will come. • Davis — Common ground at $4000. 4 agree. (Kundolf: It has to look like Christmas out there, decorations, etc.) • Angela: We had evergreen boughs and lights on all the tents and we will do more moving forward. cf: Angela Mueller Taste of Vail Fall Wine and Food Classic 9/20-9/21 Ren Event $35,000 Productions November 6, 2018 - Page 453 0 • Davis — I'm the high one here and have the same feelings about the spring event. It ticks the most boxes for me. • Kundolf — I kept it the same because we do have new events that I'd like to fund. I think she can get sponsors and what not and it should remain where it is. • Biszantz — My two scores were hand in hand. I think Fall event is good, she knows where she needs to improve, and she can make those improvements and then see an increase in funding. • Valenti — Spring event we expose more guests due to location and has more potential than this event has. • Wadey- I believe in event and the timing of it. It is right on brand and brings the right clientele but we can only give so much which is why I was thinking $25,000. • Newbury Rediker— I was at $28,000 to see it grow but I would come down to 25,000. • 4 nods at 25,000 • Discussion of September tax numbers and parking counts cf: Angela Mueller Vail Farmers Market Farm to Table Series 7/12 — 8/16 Ren Event $14,000 Productions • Wadey— I like it, cool event with great optics. • Davis — Having worked it I see the excitement on attendees and it is unique • Newbury Rediker— I gave it more on a flat budget because I think it is great. • Gordon — Keep in mind, if we give increases someone will get zeroed out. • Kundolf — I think dinner pricing can be a resistance. Also timing could change. Kept it the same due to flat budget. • Newbury Rediker pointed out that it is selling out so timing may not be an issue. • $10,000 with 4 nods cf: Angela Mueller Vail Farmers Market & Art Show 6/16 —10/6 Ren Event $45,000 Production • Davis — all pretty close here, discussion? • Wadey—we need money elsewhere. Farmers Market is awesome and is a mainstay and should be a little more self sustainable. • Gordon — If you look at dollar per attendee it is the most cost effective event we have. • Kundolf — I just think we are going to have to stop at sometime. • Davis — If we apply pressure to raise tent fees we may see a reduction to the quality of vendors. • 4 nods at $35,000 cf: Angela Mueller Taste of Vail Spring Wine & Food Classic 4/3 — 4/7 Ren Event $58,000 Productions • Kundolf discussed history of event with rose and the Lamb. They've got sponsors and donors and feel very strongly with this event at $20,000 and just wanted to throw that out. • Davis- I feel like we are supporting many people in the field and if we are going to bet on one food festival I think this one best represents Vail and I think our dollars go further and it is well produced. I don't think an ala carte funding model will serve us well. • Newbury Rediker — Are we asked to fund the lamb or rose or are we asking for the whole event? I agree it is our best food event. • Davis — We can pencil a lower number in but if we can I'd like to get them more. $47500? 4 nods. cf: Christine Albertson Pink Vail 3/16 Vail Health $10,000 November 6, 2018 - Page 454 0 • Numbers across the board. • Kundolf — Wish they would get more national attention • Newbury Rediker—They don't need our money, they do a great job, Vail Health doesn't need our money we can support with in-kind. • Kundolf thinks it can stand on its own two legs. • Gordon — It is so iconic that it is important that we are involved on some level. • 4 nods at $5000 (Biszantz would also suggest that they look at other avenues the town can help) • Saeger did make note that most of this event takes place on Vail Mountain itself so town wouldn't necessarily be able to help out in other ways( bus service, parking, but limited) cf: Meg Sheehan Ski for MS 2/23 Can Do MS $5,000 • General consensus at $2000. • Newbury Rediker — would like to see it at more. Good event, brings people to town. • Gordon feels that if we drop funding we should let them know it was a function of budget not a lack of confidence in the event. • Valenti — I think they do a good job bringing people to town but the organization is self sustaining without us. But listening to comments, I liken it to Heart and Soul which got $7000. • Kundolf suggests that we pull $1500 from Eagle River Valley but group already feels that is really low • Decided that we should find the money • 4 nods at full funding 4,000 cf: Kristen Horpedahl Rocky Mountain Burger Battle 6/27 Team Player $25,000 Productions • Kundolf — food and beer event sounds stable. • Davis — Why can't we combine the burger and beer festival? • Valenti — After year one the feedback was that it needed food. So this would fill that void. • Biszantz — They want to do burger fest on Thursday. I like doing them together. • Wadey — Let's pair them and they become bigger and better. • Kundolf — Beer fest is a bit haphazard so I'm hopeful combining would help both • Davis — Beer event needs more to it and is still in our incubation period of 3 years. • Consensus that to 'go up' the two events should be combined. Will ask event producer cf: Kristen Horpedahl Vail Craft Beer Classic 6/13 — 6/16 Team Player $68,000 Productions • Combine with burger battle • Appropriate funding for the two events together? • What weekend would we like? June 20 -June 23. • Funding settled on combined event at $70,000. cf: Brian Hall Vail Family Fun Fest 6/22-8/3 $21,000 • Davis- Comfortable funding at last years amount of $15000 • 4 agree to remain flat. November 6, 2018 - Page 455 c cf: Brian Hall Family Apre Ski at Lionshead-Vail 12/22 — 3/30 $30,000 • Davis — Kundolf got me excited about this event after the pitch and I'd like to see a couple of these. • Kundolf — Brian Hall is the real deal, passionate, invested and on top of his game. This will have a magical feeling for the kids in Vail • Wadey— I know how great it is in the summer and so I'm willing to see how he does in winter. • Kundolf — I'd like to see $15000 to help him get this off the ground. • Biszantz Valenti Wadey and Kundolf agree at $15000. cf: Beth Pappas Vail Whitewater Race Series 5/7 — 6/4 Vail Rec District $7,000 • $7000 cf: Sarah Franke GoPro Mountain Games 6/6 — 6/9 Vail Valley $85,000 Foundation • Wadey— $85,000 is a lot of money, it's a big event, and it is happening so scaling back to $70,000 seems reasonable. It's a tough year on our budget so let's be smart now. • Gordon — I used to agree with Wadey but I feel they've done exactly what we've asked them to do. They have become partners with town. I also think it is the right event at the right time, so we should give them what we ask for. • Wadey questioned the difference between want and need. Believes event will still do great at $70,000 • Kundolf went over some previous funding with Vail Valley Foundation and decided to take off $5,000 from this event. • Davis — 4 nods at $80,000? Agreed for now. cf: Leon Fell47th Annual King of the Mountain 6/14 — 6/16 $15,000 Volleyball Tournament • Biszantz — significantly cut him last year and he still made it work. • Rabinowitz : Vail Recreation District — he needs to step into todays technology • Gordon — I have a friend who plays pro volleyball and she did not give this tournament high marks. She knows other event producers who put out quality volleyball tournaments on across the country. • Ernest: Net promoter score went up in 2018 • $9000 with contingency of the addition of a Bracket App. To handle scheduling. cf: Gordon Foster Vail Lacrosse Tournament 6/17 — 6/19 $10,000 November 6, 2018 - Page 456 0 • Biszantz questioned the difference between two tournaments. This event is younger kids. They build off of one another and work well with one another. • Penciled in at $5,000 cf: David Soran Vail Lacrosse Shootout 6/29 — 7/7 $20,000 • 5 at $15,000. • Wadey — You heard from them that they let the brand get a little stagnant and their website etc. isn't up to par and they are on a really busy weekend. So it is tough love and we need to challenge them to step up and execute the event that we need. There are things that they need to be doing better. • Newbury Rediker- They have been here for 40 years, they are established and they draw a lot of people from out of town. • Gordon — Counter argument that they come in when rates are the highest and they still fill up the town so it provides a higher tax rate. • Wadey- isn't as worried about dates, just not happy with quality and wants to see them step up. • Davis is motivated to come down to $12,500. 4 nods. cf: Ariel Rosemberg Vail Summer Bluegrass Series 6/26-7/17 Lakeside Stride $50,000 • 5 at $50,000 • Wadey— I like Ariel and have a pretty intimate view on the Lionshead move conversation. The businesses in Lionshead were not aware of Ariel's issues and didn't know that the event would potentially be moved. He owes it to businesses to have more dialogue. • Davis — That isn't how I understood it? • Valenti — It seems like the writing has been on the wall for years. • Wadey, if he is going to move and has the sponsors and is going to profit then why should we fund at $50,000? • Davis — I see at as the opposite. If he is moving and rebranding then he'll need the budget to pull off a new event. • Kundolf- Agree with Davis but next year if he is successful then we can look at reducing funding • Davis still wants to fund at $50,000. 4 nods. cf: Chris Harguth PBR West Championships 7/18 — 7/21 $12,500 • $10,000 • Rabinowitz: Vail Recreation District: If I rated event producers he would fall towards the bottom. He was better in 2018. He claimed to fill "The Charter" a hotel not in Vail. I would personally decrease his funding as I don't believe Vail sees the return on investment. • We don't have the appropriate size fields for high school kids. • After Rabinowitz's points Davis motioned to not fund event. 4 nods at zero, no loud voice to contrary. cf: Dan Cramer Kick It 3v3 Soccer World Championships 7/26 — 7/28 $40,000 November 6, 2018 - Page 457 c • Kundolf — needs to step back and rebuild. Keeps promising national championship and hasn't come through. I don't like changing of the dates. I think Disney is a tricky partner and am confused by that. • Rabinowitz: Vail Recreation District: I don't understand their ownership but I do think the event has legs, has growth potential. The German thing I see as a plus. I think it fills this town and is a Vail event. I've been to Disney and think this type of events has legs. It brings in people from around the country to play here. • Wadey- funded lower because he doesn't always deliver what he pitches. Frustrated that the shirt didn't have our logo on it. • Biszantz — Most expensive sport tournament we have and not at a need time. • Does bring in lodging numbers • Vlaar: From the intercept results in 2017 71% stayed in Vail and in 2018 75% stayed in Vail. • They are focused on staying in Vail entirely. • $30,000. Make us the world championships, put us on the t -shirt. cf: Chris Huntington Vail Yeti Hockey Club 1/1-12/31 $15,000 • Wadey—They have increased there games by almost 40%, it's crazy. They play like 30 home games and 10 away games. • Newbury Rediker — All my employees get excited and go to games. I've enjoyed games. • More than 4 nods at $15,000 cf: Helene Mattison Kids Adventure Games 8/7 — 8/11 r $40,000 • Davis — five at $40,000 are we comfortable with penciling that in then? Yes. cf: Helene Mattison GenZ GameZ (working title) 5/27 — 5/28 $20,000 • Davis: Proven producer, fresh idea, target demographic • Newbury Rediker — On Brand • Vail Local Marketing District Advisory Council asked for an event. • Wadey- Where would you put it, it can't live on Memorial Day weekend. • Valenti — for me it was a miss, the activation doesn't line-up for that age group in my opinion. • Newbury Rediker- Having teenagers it hit the mark to me. • Wadey— I liked the idea but needs to be more well thought out. • Kundolf- Come back next year with more of an idea. • Joel Vail Recreation District-: I spoke with event producer, I don't know if this concept will work. Tough demographic to get involved. If I was in your shoes I would fund it minimally and get local kids involved, then you can build It up. • Wadey- I see it being a 100% local kid event so therefore I struggle with this event. • 4 nods to fund at zero but all agree they'd love to hear her flush out the idea and bring back a more complete concept next year November 6, 2018 - Page 458 0 cf: Erinn Hoban Vail Automotive Classic 9/5 — 9/8 $7,000 • Davis — I don't think anyone is coming here for this. • Valenti -Agreed. • Gordon — I kept them the same as last year partly because we don't have the Colorado Grand this year and it is nice having all those cars and not everything needs to provide a strong return on invesment. • Davis — If we fund it, it will be what we always get. Gordon — Yes, but that is ok, has a good wow factor with those cars in town. • Saeger — We do get phone calls about 'the car show'. • Wadey — I could go with $5000. • Gordon Valenti and Wadey agree and 4 nods at $5000. cf: Mike McCormack Vail Outlier Offroad Festival 9/27-9/29 $35,000 • Davis — Exciting opportunity to bring a national championship. Different event, great weekend. Huge confidence in event producer. • Kundolf — Our sister states come to attend. • Gordon — I like event and producer. Question the marketing and outreach and would like to see more, I see potential but want him to make it better known. • Newbury Rediker — He should work with Vail Recreation District. • All agree that he should work harder on outreach and with Vail Recreation District. local Marketing, the National Championships • Newbury Rediker — We saw people stay at Antlers and we aren't close to the event. • $25,000. 4 nods. cf: Cathy Ethington Roundup River Ranch Superhero Ski Day 3/9 Roundup River $4,000 Ranch • Davis— I thought 'why not', fun festive environment for families. • Gordon —They did it last year for 260 people with zero dollars. • Newbury Rediker — If I am choosing a one day event that helps families in need I support this event over Pink Vail and see it having great growth potential. • $2500. cf: Kerri Thelen Vail Valley Soccer Cup 10/4 —10/6 $20,000 November 6, 2018 - Page 459 0 • Kundolf — Polite, they spend money, right time of year, growth potential is amazing. • Wadey— has a significant impact on our lodging numbers • Rabinowitz— Vail Recreation District — 95% Colorado, 5% Utah. It's a low level tournament. Unless you find more fields there is no growth potential from a size standpoint. East Vail is not a viable option. • Davis — How does doubling the funding help then? This is the soccer tournament I'd choose but the return on investment isn't going to fall in line with the increase of double funding, that was why I suggested $12,000. • Wadey — We should sit down and look at a breakdown of food events, sports events etc. • Gordon —They're doing everything right and have done everything we've asked. They killed it last year at $10,000, is it worth up'ing or should we be looking at funding new and potentially iconic events? • Rabinowitz: Entry fee is $850 per team. Newbury Rediker: If they raised fees would people drop out? Joel: $1000 would be tough, $900 would be fair. It is big because it is an open weekend on the soccer schedule and that's why teams come. 158 teams come, about 140 travel here. Compared to 3 v 3: 132 teams but only teams of 6. • Pencil in average at $12,500? 4 nods Suggest increase of registration to $900($50 increase) cf: Joulles Wright Wild Rumpus Vail 3/23 $60,000 • Zero dollars. Poorly presented. cf: Austin Gavlak Apres Vu 2/1— Z/3 $100,000 • Valenti — 1) Jerry of the Day will alienate some guests. 2) I like the event and it looks appealing but may be able to vet it at a lesser amount. Unproven but worth a test. • Biszantz — I think it's new and different, music he wants to bring is cool and his dates are in an off peak booking time that is still at high rates so good return on investment. I like the idea of a test run but if we give less we will have to expect less. • Vlaar: Can we verify what Vail Resorts has agreed to? Davis: We can make this a contingency • Davis: Jerry of the Day definitely pokes fun at our traditional guests. We want to make sure that it stays tasteful and doesn't alienate everyone. • Kundolf - My concern is following through. I just have this feeling that we have to sit on this as a new event. Will this be too much for our community? I do like the music, I like reaching out of our demographic. • Optimum is production company. Saeger says they are professional but haven't executed this large of an event. • Newbury Rediker: It's time to bring a new event producer in to do music. Gordon agrees wholeheartedly. • $50,000. 4 nods. cf: Corinne Hara Vail Film Festival 8/15-8/18 $65,000 November 6, 2018 - Page 460 0 • Davis — I have a lack of confidence in the team to produce something that is the Vail brand. • Kundolf — Agreed, they need to step it up. If they can activate and get people excited, otherwise I'd go zero. • Gordon — Haven't funded last 2 years. They've actually gotten better after a pretty significant down turn which led to us stopping the funding. They hired Corrine to be festival director which has been a huge operational step up and I feel that with $20,000 it would be interesting to see what they did with that additional funding. Date change also offers greater potential. I hope they have things to make it more successful. • Kundolf- They've been here and haven't offered much of a film festival. • Gordon - I'm optimistic to see what they can do with one year of funding. • August is a great month, just not Colorado Classic. Or October dates. • Vlaar: I met with from the Colorado film organization and she had positive things to say about the event. • Valenti: I think there is potential here and we should test them here. • Wadey: Open to what the group thinks. • $20,000 August 23-25. • 4 nods. cf: Denise Change $20.19 Vail -Beaver Creek Restaurant 9/27 —10/6 $17,000 Week • Wadey recused. • Valenti — I'd have funded at $17,000 I didn't realize they were offering a two week event. • Kundolf — With Beaver Creek matching that is huge. There was vitality. • Valenti — Couldn't eat in town, everything was booked. Clearly a huge tax boon. • Newbury Rediker to Wadey: Have you talked to restaurants that over Memorial Day would they be open and interested? • Wadey: The restaurants think it is viable and most urban areas do two weeks and they've learned from last year and how to make the right offerings. • Biszantz: Mentioned that the restaurants are still making money and should be smart about their offerings. If they are losing money they are doing it wrong. • Wadey: Beaver Creek will match for the 10 day event. • Biszantz proposed $15000 and the restaurants can make up the difference. 4 nods. cf: Laurie Asmussen Vail Arts Festival 6/21— 6/23 $8,000 • Davis — I understand it is a Lionshead event but feel like it is dying a slow death. • Gordon — I thought she was moving in the right direction and has listened to our suggestion. • Newbury Rediker — We definitely had artists stay with us, not sure if people were here just for the event. • Valenti — It is a viable event in Lionshead to drive people into stores. • 4 nods at $8000 cf: James Dieghan Gourmet on Gore 8/30-9/2 Highline $80,000 • Davis — I think it is responsible to be asked for 10% of our budget on our busiest week of the year. Originally we needed this event but we no longer do on this weekend. Event producer is unwilling to move. I believe we are too far apart on the value of this event. There is no room to make this event the marquis of Labor Day. I firmly believe we should not fund this event. I don't trust that the return on investment is there to fund at this level. • Kundolf — I agree in many ways. It has strayed from what this event used to be. It is a different day than what it used to be. The weekend is just action packed. I think that the $40,000 addition will get us everything. • Saeger: Blow back will be Highline complaining. They will argue that the Farmers Market limits their space. I see both sides of that. Comparing the 2016 to 2018 the dashboards are similar, their net promoter score has gone November 6, 2018 - Page 461 0 down. • Davis - Event will be difficult to grow due to space and yet they keep asking for more. • Biszantz — I think there is more of a future with Taste of Vail Fall than Gourmet on Gore. • Davis - I think it is a bad bet at any price. And you're out of touch if you can ask for 10% of our budget. • Gordon — Why was Labor Day dead? We started Gourmet on Gore and now it is one of our strongest weekends. Is there a danger that if we pull plug that Labor Day will suffer? • Davis — I think we are losing guests because it is TOO busy. • Newbury Rediker — We have people here specifically for Octoberfest, Taste of Vail. I've never had anyone say they're here for Gourmet on Gore. • Newbury Rediker— I funded it at $40,000 to do a 2 day event Friday and Saturday only. • Wadey — Businesses (clothing shops) like the food events better than the sports events and concerts. More beneficial. This is a high end event and we should be careful throwing out zero funding. Having a lot to do is a good thing over a long weekend. • According to survey data: 12% claim the event was primary reason for being here. • Thursday night tasting tour? • Wadey — put in requirements that they have to change the schedule • Davis -What is the feedback from restaurant community? Biszantz: it's hard for sure. Half the number of participants than spring tastes of vail. Ernest: They are limited on space. • Davis: Struggling to suggest programming maybe we should come back to a budget number first. Kundolf agrees with Newbury Rediker and Gordon at 40,000. Biszantz: What do we get at $40,000? • Davis: We should give them a list of deliverables of what we want for our level of funding. • Davis: Should we propose a $40,000 event that runs from Thursday night through Saturday to Highline? • Newbury Rediker: If anywhere the occupancy can grow it would be Thursday and Friday, and I don't think Saturday and Sunday will be affected too negatively. • Newbury Rediker: Thursday night tasting tour, Friday Saturday full street events with wine and food on Gore Creek Drive, with nothing on Sunday or Monday. Valenti Kundolf Gordon and Newbury Rediker agree. • Gordon proposed that the restaurants could offer a Monday brunch on their own. • Saeger: What is the group's response if they come back and say no to a Thursday to Saturday event? Wadey answered that the funding is $40,000 and suggesting the move in days, if they want to stay on the weekend the money doesn't change. • Davis: I feel like if they don't like the move on dates we'll end up with a copy of a copy of a copy and it won't be a Vail event. And we'll answer that question when we come to it. • Super Boomers are who attend, they can travel when they want and have the income to do so. • Kundolf: Weekend before Labor Day is open. • Biszantz: Do we offer an additional $20,000 to more a week earlier? Are dates or money more important to Highline? Cf: James Dieghan Vail Oktoberfest 9/6 — 9/15 Highline $85,000 • Newbury Rediker- I think it is a great event and Highline does a great job but there are other events I want to give money to and think Highline should be asking for less and less as opposed to more and more. • Gordon — What do people think about a one weekend event? Davis says Highline claims it isn't sustainable for them. • Kundolf- What if they got a sponsor and did a 4 day event? • Biszantz -Both weekends are packed and they did it with $60,000 so I think we stick with what we gave them. • Newbury Rediker — If anyone can go find sponsors and make money on an event that would be Highline. They can go find money elsewhere if anyone can! November 6, 2018 - Page 462 0 • Vlaar: Give them the same amount and challenge them?4 nods at $60,000 Cf: James Dieghan Vail America Days 7/4 Highline $80,000 • Kundolf — It is my favorite event but, insurance premiums have gone down, the town pays for fireworks, it doesn't need much more marketing at this point but it used to be at $50,000 so I brought it down to $60,000 • Newbury Rediker—they should be able to find some big sponsors or the town council should be funding • Biszantz — Questioned the labor budget, $28,000 for a one day event? Kundolf did mention that volunteers line the parade not paid staff. • Wadey agrees that large sponsorships should be available. • Davis suggested $70,000 and that if we need funds elsewhere we should look here first... Wadey agrees but added Go Pro as well if funds are need. • Gordon agrees with Wadey that this should be a council funded event and that we should have a discussion with council about funding philosophy and thinks we should have it soon. • Valenti adds that America Days and Mountain games are similar but believes that at some point Go Pro may not fund mountain games and we should be prepared Total CRC Funding $1,265,000 Requested: $23210 over budget. Discussion about moving funds around: • Creating an RFP for 2019 Holidays. We don't have someone to do that actual event but funding will need to come from CSE. • Explanation of breakdown of 2018 Holidays funding and dollars spent. Events include torchlight ski down, NYE ski down (10th mountain, sweater run (Vail Rec District) and Kris Kringle Market (For 2018 only) • Ernest: What we've been told is that the funding for Holidays is needed. • Gordon: Let's set aside $10,000 and put out an RFP for 2019 event which will include the tree lighting and collaboration with other holiday events. So we need to find $33,210. • Angela: Torchlight ski down, we pay for the flairs, Vail Resorts sponsors the event and provides instructors. • Biszantz: Put the ski down on the plate of 10th Mtn parade. Jan/ Feb event and one event Dec. 31 2019. • Wadey: Suggested Take $5k from Go Pro — Valenti Newbury Rediker and Davis agree Fund at $75,00 • America Days Reduce $5000 and fund at $65,000? 4 agreed. • Gordon: We can move Vail Yeti down $2500. Which is still a 25% increase over last years funding. 4 votes. • Vail Valley Cup: $2500- would keep them flat from last year. Davis suggests we pull $1500 so they'll see a $1000 increase from last year. • Taste of Vail Spring: remove $2500 to remain flat from last years funding. • Apres Vu: Pull $5000 and fund at $45,000 • King of the Mountain; Remove $1500 and keep flat from last years funding level. • Vail Film Festival: Pull back $2000 and fund at $18000. November 6, 2018 - Page 463 c • Pink Vail: Gordon: It's a mistake to defund completely. Valenti: Reduce to $2500? • Vail Bluegrass: Wadey and Valenti suggest removing $5000 to $45,000 (Biszantz and Kundolf agree) • Arts Festival: Reduce $2000 and fund at $6000. • Vail Mountaineer reduce $1000 and fund at $9000. • Family Fun Night: Reduce $1710 and fund at $13,290 • Ernest recapped CRC event by event funding for 2019 season. Included notes and stipulations from CSE discussion. • Motion to approve budget Kundolf, 2"d by Valenti passes 7-0 • Ernest recapped EE budget by event • Motion to approve — Kundolf/Valenti/ 7-0 • Kundolf had to leave 2;45 • Ernest: present to council to be determined on timing • Nov. 7 regular Commission on Special Events meeting to include Highline speaking on Spring Back to Vail, some event recaps and Pete Osorio form Vail Resorts will talk about legacy days. • Clarify what call-up policy is. Council is only body that can initiate a call up, an event producer is not able to call up to council. • Dec. 17th — funding becomes officially official. • Davis — Thanks all for your focus, strong effort working together. • Motion to adjourn: Newbury Rediker/ Wadey/ 6-0 (Kundolf absent) November 6, 2018 - Page 464 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: October Revenue Update ATTACHMENTS: Description October Revenue Update TOWN OF 1 X41 November 6, 2018 - Page 465 0 TOWN OF VAIL REVENUE UPDATE November 6, 2018 Sales Tax Upon receipt of all sales tax returns, September collections are estimated to be $1,516,769 up 9.5% from last year and up 7.8% compared to budget. Year to date collections of $21,316,585 are up 6.8% from prior year and up 4.0% from budget. Inflation as measured by the consumer price index was up 2.3% for September. The annual budget totals $26.0 million. Real Estate Transfer Tax (RETT) RETT collections through October 30 total $5,996,631 up 14.8% from this time last year. Sales from the Lion have boosted RETT revenue so far this year. Without those sales, RETT is up 3.5% from prior year. The annual 2018 RETT budget totals $6.1 million. Construction Use Tax Use Tax collections through October 30 total $3,843,615 compared to $1,664,202 from this time last year. The majority of the increase in Use Tax collections is related to the next phase of the Vail Health remodel. The annual budget totals $1,975,900. Construction Permits and Plan Check Fees Revenue from construction activity of $2.5 million is up $1.1 million year to date, up 85% from the prior year. Summary Across all funds, year-to-date total revenue of $55.0 million is up 11.4% from amended budget and up 11.9% from prior year. The majority of the increase from budget is related to sales tax collections and construction fees. November 6, 2018 - Page 466 0 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Matters from Mayor, Council and Committee Reports PRESENTER(S): Dave Chapin, Mayor TOWN OF 1 X41 November 6, 2018 - Page 467 0 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) CRS 24-6-402(4)(b) — to receive legal advice, regarding Delponte v. Town of Vail, Case No. 2014CV30404, and other legal matters PRESENTER(S): Matt Mire, Town Attorney November 6, 2018 - Page 468 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:50 p.m. (estimated) TOWN Of UAIL November 6, 2018 - Page 469 0