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Home My WebLink About2018-11-20 Agenda and Supporting Documentation Town Council Afternoon AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:00 PM, November 20, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. VLMD Meeting (Budget Resolution) 1.1. Vail Local Marketing District Resolution No. 2, Series of 2018 Adopting 10 min. 2019 Budget and Operating Plan. See Vail Local Marketing District Agenda 2. DRB / PEC Update 2.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 3. Presentations / Discussion 3.1. Emerging Technologies Communications and Broadband 1. Town of Vail's Current Communications Infrastructure and Future Projects Crown Castle Updates (30 min.) Aspen Wireless Updates (20 min.) 2. NWCCOG's THOR Project Update (20 min.) 3. Questions (5 min.) Presenter(s): Scott Harry, Crown Castle, Jim Selby, Aspen Wireless, Nate Walowitz, NW CCOG Action Requested of Council: Informational only. Background: The Town of Vail has invited its partners to present about emerging technologies communications and broadband in Vail and opportunities for future projects. 3.2. Northwest Colorado Council of Governments Program Updates Presenter(s): Jon Stavney, Executive Director, NWCCOG Action Requested of Council: Informational only. Background: The Executive Director, Jon Stavney, will present updates about NWCCOG's many services and programs it offers to its members in the northwest 5 county region of Colorado. NWCCOG has been serving this region for 38 years evolving into an organization that addresses a wide spectrum of issues and opportunities of interest to individual member jurisdictions and the region. Stavney has been serving as Executive Director since November 2016. 5 min. 75 min. 15 min. November 20, 2018 - Page 1 of 3.3. Loading & Delivery Program Update 30 min. Presenter(s): Craig Bettis, Police Commander and Miguel Jaurequi, Code Enforcement Background: During the significant redevelopment of the 2000's, two major loading docks were constructed at Vail's Front Door and Vail Arrabelle, as well as adding and formulizing loading facilities in all the major developments to discourage on street loading and delivery. The Town of Vail directly pays Vail Resorts to mange Vail Front Door loading facility and the Vail Arrabelle facility to allow general deliveries to use the facilities. This past year the value was over $ 48,000. This is an update to existing loading and delivery regulations for picking up or dropping off goods in the Town of Vail. 3.4. An update to Council on recent public input sessions regarding changes to 20 min. Short Term Rental regulations proposed in Ordinance No. 19, Series 2018. Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator Action Requested of Council: No action requested. Background: First reading of Ordinance No. 19, Series 2018 passed on November 6th, however Council requested additional time to receive feedback from the lodging "condo -tel" community. The attached memo provides a recap of feedback received on November 13th during a public input session hosted by the Antlers. Staff Recommendation: Provide feedback prior to second reading of Ordinance No. 19, Series 2018, anticipated for the December 4th Council meeting. 3.5. EnergySmart Colorado 2018 Program Update 20 min. Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager, John -Ryan Lockman, Energy Programs Director, Walking Mountains Science Center, Nikki Maline, energy programs manager Action Requested of Council: As this is an informational presentation, there is no action requested of Council at this time aside from participation. Background: The partnership between EnergySmart Colorado and the Town of Vail was developed in support of the adopted 2009 Environmental Sustainability Strategic Plan Goal #2: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the town's contribution to greenhouse gas emissions and impact on global climate change. Through the partnership the town offered an incentive program to Vail residents and business owners for energy efficiency upgrades. Early results demonstrate that the program was extremely successful within the town, more than doubling the goal of energy assessments performed and rebates issued. Staff from Walking Mountains Science Center will review the results with the Vail Town Council. Staff Recommendation: Staff has proposed the continuation of the partnership with EnergySmart Colorado and the Town of Vail in the 2019 budget as an ongoing project and recommends the town continue to support the program. 3.6. Project Re -Wild Program Update Presenter(s): Peter Wadden, Watershed Education Coordinator Action Requested of Council: Does the Vail Town Council support 30 min. November 20, 2018 - Page 2 of broadening of the types pf projects and aspects of projects to be funded under Project Re -Wild in order to increase our ability to incentivize property owners to see projects through to completion? Background: Town environmental staff wish to update the Council on accomplishments and shortcomings of Project Re -Wild after the program's second summer.Over the two-year life of the program, the town has spent $45,883 on project design of just over $100,000 budget. Only one project has been completed to date. Thanks to funding and volunteers from Eagle River Watershed Council (ERWC), the Cedar Point Project was completed at no cost to the HOA or residents. The other six projects that have been undertaken have stalled at various stages of development, been terminated by the property owner, or (in one case) are scheduled to be completed in 2019. Staff Recommendation: Staff recommends Town Council direct staff to amend Project Re -Wild to fund 50% of design and 50% of construction of riparian restoration projects. The increased support for project construction will incentivize HOAs and property owners to see projects through to completion. 4. Information Update 4.1. Al PP Meeting Minutes 4.2. VLHA October 23, 2018 Meeting Results 4.3. CSE Draft meeting minutes from November 7, 2018. 5. Matters from Mayor, Council and Committee Reports 5.1. Matters from Mayor, Council, Committee Reports Presenter(s): Dave Chapin, Mayor 6. Executive Session 15 min. 6.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e)- to discuss 10 min. the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Town owned real property. Presenter(s): Matt Mire, Town Attorney 7. Recess 7.1. Recess at 4:45 p.m. (estimated) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. November 20, 2018 - Page 3 of Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. November 20, 2018 - Page 4 of TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Local Marketing District Resolution No. 2, Series of 2018 Adopting 2019 Budget and Operating Plan. See Vail Local Marketing District Agenda November 20, 2018 - Page 5 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description November 7, 2018 DRB Meeting Results November 12, 2018 PEC Meeting Results TOWN OF 1 X41 November 20, 2018 - Page 6 of TOWN OF UAJt DESIGN REVIEW BOARD November 7, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: John Rediker, Doug Cahill, David Campbell, Peter Cope, Bill Pierce Absent: None 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 2765 Bald Mountain Road - Ford Residence 3.2. 20 Vail Road - Sonnenalp 4. Main Agenda 4.1. DRB18-0188 - Park Meadows Lodge Final review of new construction Address/Legal Description: 1742 Matterhorn Circle/Vail Park Meadows Applicant: Alura Development Planner: Jonathan Spence Doug Cahill moved to table the item. David Campbell seconded the motion and it passed (5-0). 4.2. DRB18-0485 - Northwoods Condominiums Final review of an exterior alteration (vent) Address/Legal Description: 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Northwoods Condominiums, represented by Pierce Architects Planner: Jonathan Spence John Rediker moved to table the item. David Campbell seconded the motion and it passed (4-0). Abstain: (1) Pierce 4.3. DRB18-0509 - Ford Residence Final review of an addition November 20, 2018 - Page 7 of Address/Legal Description: 2765 Bald Mountain Road/Lot 4, Block 2, Vail Village Filing 13 Applicant: Robert E. Ford Revocable Trust, represented by KH Webb Architects Planner: Jonathan Spence 1. Prior to requesting any final planning inspection, the applicant shall demonstrate a rock ballast on the entry roof form. Doug Cahill moved to approve with conditions. David Campbell seconded the motion and it passed (5-0). 4.4. DRB18-0536 - Sonnenalp Final review of an exterior altertion (windows) Address/Legal Description: 20 Vail Road / Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp, represented by Rocky Mountain Construction Group Planner: Jonathan Spence David Campbell moved to deny. John Rediker seconded the motion and it passed (4-0). Abstain: (1) Pierce 4.5. DRB18-0549 - Gorsuch LTD Final review of an exterior alteration (doors) Address/Legal Description: 263 Gore Creek Drive/Lot C - E, Block 5, Vail Village Filing 1 Applicant: Gorsuch LTD, represented by Resort Design Architects Planner: Jonathan Spence Doug Cahill moved to approve. David Campbell seconded the motion and it passed (5-0). 5. Staff Approvals 5.1. DRB18-0088 - Hotel Talisa Final review of a change to approved plans (ADA ramp at pool) Address/Legal Description: 1300 Westhaven Drive/Unplatted Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by A4A LLC Planner: Chris Neubecker 5.2. DRB18-0287 - Frommer Residence Final review of a tree removal Address/Legal Description: 789 Potato Patch Drive/Lot 23, Block 1, Vail Potato Patch Filing 1 Applicant: Glenn & Beth Frommer Planner: Ashley Clark 5.3. DRB18-0467 - Leaman Residence Final review of an addition November 20, 2018 - Page 8 of Address/Legal Description: 1998 Sunburst Drive Unit E/Lot 19, Vail Valley Filing 3 Applicant: Lee Leaman, represented by Beth Levine Architect Inc. Planner: Chris Neubecker 5.4. DRB18-0478 - Waibel Residence Final review of an exterior alteration (vent) Address/Legal Description: 2992 Bellflower Drive/Lot 10, Block 6, Vail Intermountain Development Subdivision Applicant: Susanne Waibel, represented by UlfBuilt Planner: Chris Neubecker 5.5. DRB18-0497 - Hotel Talisa Final review of an exterior alteration (roof snow fencing) Address/Legal Description: 1300 Westhaven Drive/Unplatted Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by A4S LLC Planner: Chris Neubecker 5.6. DRB18-0498 - Anderson Residence Final review of a tree removal Address/Legal Description: 970 Fairway Court Unit A/Lot 5, Vail Village Filing 10 Applicant: Donald C. Anderson Family Trust, represented by BCL Planner: Chris Neubecker 5.7. DRB18-0500 - Peto Residence Final review of an addition Address/Legal Description: 3950 Fall Line Drive Unit 8/Lot 8, Pitkin Creek Townhouses Applicant: James & Laura Jane Peto Planner: Jonathan Spence 5.8. DRB18-0502 - Corrigan Residence Final review of a tree removal Address/Legal Description: 252 West Meadow Drive Unit A/Lot 8, Vail Village Filing 2 Applicant: Glenda K. Corrigan QPR Trust, represented by Preventive Tree Spraying Planner: Jonathan Spence 5.9. DRB18-0503 - Gordon Residence Final review of an exterior alteration (deck) Address/Legal Description: 1768 Alpine Drive Unit 2/Lot 8, Vail Village West Filing 1 Applicant: Mark & Tracy Gordon Planner: Chris Neubecker November 20, 2018 - Page 9 of 5.10. DRB18-0506 - Big Mountain Tuning Final review of a sign Address/Legal Description: 616 West Lionshead Circle Unit 202/Lot 1, Vail Lionshead Filing 4 Applicant: Hughes Land Holding Trust, represented by Adam Bristow Planner: Jonathan Spence 5.11. DRB18-0507 - Black Tie Ski Rentals Final review of a sign Address/Legal Description: 616 West Lionshead Circle Unit 201/Lot 1, Vail Lionshead Filing 4 Applicant: Hughes Land Holding Trust, represented by Adam Bristow Planner: Jonathan Spence 5.12. DRB18-0508 - Vail Marriott Final review of an exterior alteration (rooftop A/C unit) Address/Legal Description: 715 West Lionshead Circle/West Day Subdivision Applicant: Diamondrock Vail Owner LLC, represented by R & H Mechanical Planner: Jonathan Spence 5.13. DRB18-0510 - LIK Fine Art Final review of a sign Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Vail Village Filing 1 Applicant: Solaris Commercial Owner LLC, represented by Thomas Proctor Planner: Ashley Clark 5.14. DRB 18-0511 - Chateau Tremonte Final review of a tree removal Address/Legal Description: 1890 Lions Ridge Loop/Lot 27, Block 2, Lion's Ridge Subdivision Filing 3 Applicant: Chateau Tremonte, represented by Vail Valley Tree Service Planner: Ashley Clark 5.15. DRB18-0512 - Vail Das Schone Association Final review of an exterior alteration (awning) Address/Legal Description: 2111 North Frontage Road West/Vail Das Schone Condominiums Applicant: Vail Das Schone Association, represented by Sign Design Planner: Jonathan Spence 5.16. DRB18-0513 - Happy Place Too LLC Final review of an exterior alteration (windows/doors) Address/Legal Description: 4512 Streamside Circle East Unit B/Lot 14, Bighorn Subdivision 4th Addition Applicant: Happy Place Too LLC, represented by RLK Management Planner: Chris Neubecker November 20, 2018 - Page 10 0 5.17. DRB18-0514 - Beaver Dam Devco LLC Final review of a change to approved plans (landscaping) Address/Legal Description: 463 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3 Applicant: Beaver Dam Devco LLC, represented by KH Webb Architects Planner: Jonathan Spence 5.18. DRB18-0516 - Savoie Residence Final review of a change to approved plans (entry/door) Address/Legal Description: 4266 Columbine Drive Unit E/Lot 20-3, Bighorn Subdivision Applicant: Peter & Julie Savoie, represented by Beth Levine Architect, Inc. Planner: Chris Neubecker 5.19. DRB18-0518 - Evans Residence Final review of a tree removal Address/Legal Description: 4126 Columbine Drive Unit W/Lot 16, Bighorn Subdivision Applicant: Michele Evans Planner: Chris Neubecker 5.20. DRB18-0520 - Vail Conoco Station Final review of an exterior alteration (repaint) Address/Legal Description: 2154 South Frontage Road West/Unplatted Applicant: Vail Service Stations LLC, represented by Ssada LLC Planner: Chris Neubecker 5.21. DRB18-0526 - Sunlight North Condominiums Final review of an exterior alteration (decks) Address/Legal Description: 2475 Garmisch Drive/Lot 5 & 6, Block H, Vail Das Schone Filing 2 Applicant: Sunlight North Condominium Association Planner: Chris Neubecker 5.22. DRB18-0527 - Sarthou Residence & Corcorcan Residence Final review an exterior alteration (deck/stairs) Address/Legal Description: 891 Red Sandstone Circle Units 1 & 2/Lot 4, Vail Village Filing 6 Applicant: Deborah Sarthou & Paul Corcoran, represented by Better Home Improvers Planner: Jonathan Spence 5.23. DRB18-0528 - Vail Racquet Club Final review of an exterior alteration (re -skin) Address/Legal Description: 4770 Bighorn Road Building D/Racquet Club Townhomes Applicant: Vail Racquet Club Townhomes, represented by Victor Mark Donaldson Architects November 20, 2018 - Page 11 0 Planner: Jonathan Spence 5.24. DRB18-0529 - Bridge Street Investments LLC Final review of an exterior alteration (A/C unit) Address/Legal Description: 278 Hanson Ranch Road Unit 303/Lot A - C, Block 2, Vail Village Filing 1 Applicant: Bridge Street Investments LLC, represented by Contract One Planner: Jonathan Spence 5.25. DRB18-0530 - 7 Hermits Brewing Company Final review of a sign Address/Legal Description: 278 Hanson Ranch Road Unit 105/Lot A - C, Block 2, Vail Village Filing 1 Applicant: 104-6 LLC Planner: Jonathan Spence 5.26. DRB18-0532 - Beneducci Trust Residence Final review of a tree removal Address/Legal Description: 425 Forest Road Unit A/Lot 4, Block 2, Vail Village Filing 3 Applicant: Pamela Uihlein Beneducci 1996 Irrevocable Trust, represented Ceres Landcare Planner: Ashley Clark 5.27. DRB18-0533 - Vail Retreat LLC Final review of an exterior alteration (driveway) Address/Legal Description: 303 Gore Creek Drive Unit 1/Lot 13, Block 5, Vail Village Filing 1 Applicant: Vail Retreat LLC, represented by Robinson Plumbing & Heating Planner: Jonathan Spence 5.28. DRB18-0538 - Vail Corp Final review of an exterior alteration (tree removal/soils testing) Address/Legal Description: 3700 North Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision Applicant: Vail Corp, represented by Triumph Development Planner: Chris Neubecker 5.29. DRB18-0542 - Bristol Residence Final review of a tree removal Address/Legal Description: 1652 Matterhorn Circle/Lot 23A, Matterhorn Village Filing 1 Applicant: Susan Bristol Planner: Jonathan Spence 5.30. DRB18-0544 - Blue Sky Haus LLC Final review of a change to approved plans (relocation) Address/Legal Description: 2841 Basingdale Boulevard/Lot 3, Block 8, Vail November 20, 2018 - Page 12 0 Intermountain Development Subdivision Applicant: Blue Sky Haus LLC, represented by Intermetrix Investmnts Planner: Jonathan Spence 5.31. DRB18-0545 - Northridge Condominiums Final review of an exterior alteration (decks) Address/Legal Description: 2447 Chamonix Lane/Lot 25, Block A, Vail Das Schone Filing 1 Applicant: Northridge Condominiums, represented by T.G.'s Home Fixins Planner: Chris Neubecker 5.32. DRB18-0546 - Valley Drive Inc. Residence Final review of an exterior alteration (hot tub) Address/Legal Description: 400 Vail Valley Drive Unit 9/Tract B, Vail Village Filing 1 Applicant: Valley Drive Inc., represented by Colorado Pool + Spa Scapes Planner: Jonathan Spence 5.33. DRB18-0551 - Hill Run Limited Final review of an exterior alteration (vent) Address/Legal Description: 1755 West Gore Creek Drive/Lot 6, Vail Village West Filing 2 Applicant: Hill Run Limited Vail Smith Properties, represented by Dennis Kuznetsov Planner: Ashley Clark The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. November 20, 2018 - Page 13 0 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF,,,c9 November 12, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, John -Ryan Lockman, Karen Perez, Brian Stockmar Absent: Pam Hopkins 2. Main Agenda 2.1. A request for an amendment to a Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for an extension to the existing Conditional Use Permit for a private parking lot, located at 934 South Frontage Road (West Day Lot)/Unplatted, and setting forth details in regards thereto. (PEC18-0037) Applicant: Vail Corporation Planner: Chris Neubecker Chris Neubecker introduced the project and provided a background including on the length of the approval. The conditions of approval were also presented. Staff has approved the application, so no action is required by the PEC unless they have questions, or choose to call-up this application. Commissioner Stockmar spoke to enforcement provisions. Commissioner Gillette inquired about the aesthetic qualities of the erosion control measures. Community Development Director Matt Gennett also spoke to erosion control. Jeff Babb with Vail Resorts provided additional information concerning the measures and other Best Management Practices concerning snow removal and erosion control. Commissioner Perez inquired about Condition #2. Neubecker provided clarification. The permit will expire if the applicant does not begin to use the property as a parking lot within two years. Commissioner Lockman asked about the term of the approval. This application requires no formal action by the PEC. Absent: (1) Hopkins 2.2. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-4, Requirements by Employee Housing Unit (EHU) Type, Vail Town Code, to allow for an increase in the maximum size of a Type III Employee Housing Unit. (PEC18-0031) The applicant has requested this item be tabled to the January 14, 2019 regularly scheduled meeting of the Planning and Environmental Commission. 10 min. 5 min. November 20, 2018 - Page 14 0 Applicant: Mauriello Planning Group Planner: Chris Neubecker Ludwig Kurz moved to table to January 14, 2019. Brian Gillette seconded the motion and it passed (6-0). Absent: (1) Hopkins 2.3. A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 5 min. 7, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a new multifamily structure with below grade parking, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC18-0034) The applicant has requested this item be tabled to the November 26, 2018 regularly scheduled meeting of the Planning and Environmental Commission. Applicant: Lazier Lionshead LLC, represented by Braun Associates Inc. Planner: Jonathan Spence Ludwig Kurz moved to table to November 26, 2018. Brian Gillette seconded the motion and it passed (6-0). Absent: (1) Hopkins 2.4. A request for the review a variance from Section 12-7H-10, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a side setback of zero feet (0') where ten feet (10') is required for a new multifamily structure, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC 18-0036) The applicant has requested this item be tabled to the November 26, 2018 regularly scheduled meeting of the Planning and Environmental Commission. Applicant: Lazier Lionshead LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence Ludwig Kurz moved to table to November 26, 2018. Brian Gillette seconded the motion and it passed (6-0). 5 min. Absent: (1) Hopkins 3. Approval of Minutes 3.1. October 22, 2018 PEC Results Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it passed (5-0). Abstain: (1) Perez Absent: (1) Hopkins 4. Informational Update 4.1. Update on Town of Vail Housing policy statements adopted by the Vail Town 10 min. November 20, 2018 - Page 15 0 Council. Applicant: Planner: George Ruther Housing Director Ruther provided the commission with an overview of the new Housing Department activities. Ruther discussed the outlined goals and the lack of Area Median Income (AMI) or price appreciation caps. An overview of the Vail I nDeed program was offered. Commissioner Perez inquired about income caps. Ruther spoke to the desire to maintain community and thoughts that income caps are social engineering. Commissioner Perez asked about AMI. Ruther spoke to his and the Vail Local Housing Authority's (VLHA) opinions on this as a missing middle of the market that does not get addressed by other programs. Commissioner Stockmar asked about funding. Ruther provided details on the Vail InDeed housing sources. Commissioner Stockmar asked about incentives to encourage second homeowners to assist in addressing the housing problem. Ruther felt this is something that would be looked at in the future. He spoke to the need to include the private sector. Commissioner Kjesbo inquired about how to change the perception in the real estate community. Ruther spoke to the Deed Restriction Exchange Program and the evolution on this issue. Commissioner Lockman asked about other efforts for the Town to actually be a builder of units. Ruther spoke to at least 4 projects on his desk but did not feel that the Town would be going alone as a developer. 5. Adjournment Brian Gillette moved to adjourn. Ludwig Kurz seconded the motion and it passed (6-0). Absent: (1) Hopkins The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department November 20, 2018 - Page 16 0 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Emerging Technologies Communications and Broadband 1. Town of Vail's Current Communications Infrastructure and Future Projects Crown Castle Updates (30 min.) Aspen Wireless Updates (20 min.) 2. NWCCOG's THOR Project Update (20 min.) 3. Questions (5 min.) PRESENTER(S): Scott Harry, Crown Castle, Jim Selby, Aspen Wireless, Nate Walowitz, NWCCOG ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: The Town of Vail has invited its partners to present about emerging technologies communications and broadband in Vail and opportunities for future projects. ATTACHMENTS: Description Thor Presentation November 20, 2018 - Page 17 0 PROJECT THOR A COOPERATIVE MIDDLE -MILE BROADBAND TRANSPORT NETWORK ENERGY IMPACT GRANT HEARING PRESENTATION BURLINGTON, COLORADO, NOVEMBER 7, 2018 NWCCOG: NETWORK OWNER AND APPLICANT November 20, 2018 - Page 18 of 165 A REGIONAL ENTITY WITH 28 MEMBERS AND 4 PAY -IN BB PARTNERS IN 2012-2013, MEMBERS DROVE A REGIONAL APPROACH TO BROADBAND IN 2014 HIRED A REGIONAL BROADBAND COORDINATOR (DIRECTOR) TO PROVIDE TECHNICAL ASSISTANCE FOR LOCAL PROJECTS AND TO DEVELOP PROJECT THOR NWCCOG'S BROADBAND EFFORTS FROM THE BEGINNING HAVE BENEFITTED FROM DOLA LEADERSHIP AND FUNDING SUPPORT WHO IS NWCCOG? November 20, 2018 - Page 19 of 165 A BUYERS CO-OP A SHARED MIDDLE -MILE "BACKBONE NETWORK" A CARRIER -GRADE 100 -GIGABYTE FIBER LOOP * 178 MILE BACKBONE WITH CDOT FIBER * FIBER SERVICES FROM PRIVATE CARRIERS CONNECTING IOTOWNSAND COUNTIES EACH HOSTING LOCAL DISTRIBUTION CENTERS ENABLING QUALITY, AFFORDABLE, ROBUST LOCAL BROADBAND EMPOWERING LOCAL BROADBAND IMPROVEMENTS TAILORED BY EACH PARTNER WHAT IS PROJECTTHOR? November 20, 2018 - Page 20 of 165 RURAL COLORADO CAN BEA CHALLENGING PLACE TO DO BUSINESS OUTAGES ACROSS REGION COMPLETELY CUT OFF COMMUNITIES IMPACTING GOVERNMENTS, SCHOOLS, BUSINESSES AND PUBLIC SAFETY NON-COMPETITIVE PRICING COMPARED TO FRONT RANGE RURAL CUSTOMER NEEDS NOT BEING MET SO COMMUNITIES STEP FORWARD NCB ORGANIZES TO GET AGGREGATED PRICING AND REDUNDANT CONNECTIONS VAILASSISTS CDOT IN FIBER DEVELOPMENTTO BUILD LOCALWI-FI NETWORK GLENWOOD SPRINGS, RIO BLANCO AND OTHERS OPERATE PUBLIC NETWORKS THESE AND OTHER NUMEROUS LOCAL EFFORTS LACK MIDDLE MILE TO CONNECT THEM GENESIS OF PROJECTTHOR? November 20, 2018 - Page 21 of 165 NW COLORADO IS 20% OF LANDMASS OF STATE AND 233,191 PEOPLE TOWNS ARE RURAL, DISTANT AND DISPERSED RURAL BROADBAND MARKET IS SIMPLY NOT PROFITABLE FOR MOST PROVIDERS SO IT SUFFERS FORA LACK OF PRIVATE INVESTMENT PUBLIC DOLLARS AND LOCAL WILL POWER CHANGE THE EQUATION WHY PROJECTTHOR? November 20, 2018 - Page 22 of 165 THOR SERVICE AREA TEN RURAL COUNTIES 20% AREA OF STATE, 23% NON FRONT RANGE POPULATION IMPACTING ECONOMIC DEVELOPMENT REGIONS 9, 11, 12 CAN CONNECT NEARBY REGIONS TEN DISTRIBUTION CENTERS SCALABLE TO ADD MORE TO SERVE OTHER LOCAL PROJECTS AND REDUCE COSTTO EACH PARTICIPANT MAMMOTH NETWORKS Meet Me Centers Eligible Communities Fiber Route J Garfield • £ Eagle Nov mber120, 2 i i PROJECT ELEMENTS - NETWORK LOOP November 20, 2018 - Page 24 of 165 PROJECT THOR ELEMENTS -DISTRIBUTION CENTERS IMeet Me Center Equipmen ♦THOR Network maw THOR etw rk E ipment 10Gbps 100Mbps 1Gbps MMC Customer A THOR Network♦ MMC Customer C MMC Customer B November 20, 2018 - Page 25 of 165 fr9l; rn;. ~_ <C,,' .et 111.11;*ogy :rte J 7• r , ` 4 _. } Layle Vc Iley 111,111 PROJECTTHOR ELEMENTS - FIBER BUILD November 20, 2018 - Page 26 of 165 ELEMENTS OF $2.5 MILLION DOLLAR PROJECTTHOR 1. NETWORK LOOP ESTABLISHMENT COST 50/50 MATCH 2. LOCAL MMC/DISTRIBUTION CENTERS 50/50 MATCH 3. LOCAL FIBER CONNECTIONS 50/50 MATCH 4. MONTHLY RECURRING COSTS 100% LOCAL $1,000,000 FROM DOLA, MATCHED BY $1.57 MILLION LOCALLY IN 2019 HOW IS PROJECTTHOR FUNDED? November 20, 2018 - Page 27 of 165 DOLA INVESTMENT OF $4.37/PERSON LOCAL INVESTMENT OF $6.87/PERSON INVESTMENT IN PROJECTTHOR PUBLIC INFRASTRUCTURE November 20, 2018 - Page 28 of 165 * FINALIZE SINGLEYEAR ORA 10 -YEAR AGREEMENT WITH CDOT TO REDUCE MONTHLY RECURRING COSTS TO NETWORK $9,700/MONTH ($1 1 6,000/YEAR) TO REDUCE NETWORK ESTABLISHMENT COST BY 12% AND 10 -YEAR PROJECT COST BY OVER 10% ($1,164,000) 10 -YEAR REMOVED FROM THIS REQUEST ($866,000) * CONTRACT WITH MAMMOTH NETWORKS TO OPERATE &ADMINISTER * CONTRACTS WITH EACH LOCAL JURISDICTION * CONSTRUCTION OF MEET ME DISTRIBUTION CENTERS, FIBER BUILDS * OPERATIONAL PROJECT BY FOURTH QUARTER OF 2019 NEXT MILESTONES FOR PROJECTTHOR November 20, 2018 - Page 29 of 165 PROJECT THOR A COOPERATIVE MIDDLE -MILE BROADBAND TRANSPORT NETWORK THAN K YOU QUESTIONS? November20, 2 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Northwest Colorado Council of Governments Program Updates PRESENTER(S): Jon Stavney, Executive Director, NWCCOG ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: The Executive Director, Jon Stavney, will present updates about NWCCOG's many services and programs it offers to its members in the northwest 5 county region of Colorado. NWCCOG has been serving this region for 38 years evolving into an organization that addresses a wide spectrum of issues and opportunities of interest to individual member jurisdictions and the region. Stavney has been serving as Executive Director since November 2016. ATTACHMENTS: Description NWCCOG Report November 20, 2018 - Page 31 0 Working together has its benefits. November 20, 2018 - Page 32 of 16 r • .,- • NWCCOG Mission Statement • % ri The purpose of the Northwest Colorado Council of Governments is to be responsive to our members' needs and interests by providing guidance and assis- '1 4 tance in problem -solving, information,dVrr} sharing and partnership building, advocating members' interests and needs with local, s tate and federal entities, and providing quality services to our membership that are relevant, effective, and efficient, if { •1' • ti . - -�F { 5 �•�.• '+fir ' .40 k 1+ F� .s • 4 j�a r y* am fL ' Mr- } 1. Cover photo: Todd Powell, Frisco Marina yi i• 1 • 11 . A. • 7=A Photo Credit: Jon Stavney, 1 Colorado River near State Bridge f - November 20, 2018 - Page 33 of 16 34 of 16 My intention for 2018-2019 is for our membership and clientele to know what NWCCOG does more clearly than before I started as Executive Director in November of 2016. In our 2017 Member Survey, we learned that NWCCOG has a very positive reputation. Members know we have multiple departments providing a broad basket of services across a diverse region. Our services are appreciated. As a weak spot, most respondents were challenged to explain in much detail what we do. We also learned that each member values NWCCOG because of a slightly different set of factors. This speaks positively to our reach. We are improving at highlighting our success stories. Each program has been collecting input for this past year, and we will be sharing those stories, case studies, and notes of appreciation with you on the new web site in addition to continuing to share them in the NWCCOG Newsletter. We also need to do a better job of providing access to our services. Excellent work at a Program level continues as it has for many years whether it is delivering services to seniors, reimbursing for qualifying non -emergent transportation, inspecting elevators, delivering business loans or weatherizing homes, we have many direct services to the public. Many of those services extend far beyond our "base" 5 -county region. We often assume that appreciation presupposes that members know our stories. We also have many member services delivered to our local jurisdictions and department partners, including technical assistance for broadband development, emergency management, council facilitations, Economic Development or water quality advocacy and information sharing. Broadband specifically has been a magnet bringing Breckenridge and Avon back into the membership this past year. It is also the core of our challenge to deliver value across a broad region with so many outstanding partners while doing just a little bragging on ourselves. Look for more documents like the Broadband 5 -year Report to tell our stories ahead. LifrPtlYtAvrAtit Jon Stavney NWCCOG Executive Director 3 MESSAGE FROM THE EXECUTIVE !RECTOR sr r _ • JON STAVNEY EXECUTIVE DIRECTOR 970.468.0295 jstavney@nwccog.org November 20, 2018 - Page Established in 1972 by Governor John Love's executive order, the Northwest Colorado Council of Governments (NWCCOG) is a voluntary association of county and municipal governments that leverages the benefits of collaboration and provides services which are more effectively managed at a regional level. NWCCOG is located in the northwest central mountain region of Colorado just west of the Front Range, and represents the counties of Eagle, Grand, Jackson, Pitkin, and Summit. The region is designated by the State as Planning and Management Region 12. Many NWCCOG programs achieve critical mass by extending far beyond the 5 county area. Characterized by high elevations, quintessential mountain resorts, and natural beauty that attract the world to Colorado, much of the region served by NWCCOG remains disperse, rugged, and rural. THE REGION STATE OF COLORADO Glenwood, Sp(Ings Carbondale• JACKSON Steamboat • Springs Kremmling • EAGLE Grand Loke ■ GRAND Granby • • Hot Sulphur Springs fr r winter■ Park suN'Mrr I'Pim • Dil bn Eagle #'llrrturn • VAI! e • Mangy uma Nsait S[,oWTn855 A9pen V.Ilege ■ PITKI N Rea ■ Filteo Cuff glue River• LAKE DILLON AMPHITHEATER - Dillon , CO •` • ovember 20, 2018 - Page 35 of 16 The Economic Development District (NWCCOG EDD), established in 2012, promotes and coordinates economic development efforts throughout the 5 -county region. Our mission is to be a regional leader, working cooperatively with the private and public sectors to enhance the economic conditions and improve the region's economic prosperity. The EDD brings together the essential partners from all sectors to determine the most appropriate strategies to advance the prosperity of the region. NWCCOG EDD is led by a board of directors comprised of representa- tives from local governmental jurisdictions, private sector, and other economic development stakeholders. As a federally -designated district, the NWCCOG EDD receives annual funding from the Economic Development Administration (EDA). MEMBER SERVICES ECONOMIC DEVELOPMENT DISTRICT EXAMPLES OF IMPACT... Setting the stage - The work of the EDD is driven by a Comprehensive Economic Development Strategy (CEDS) that is updated every 5 years. In 2016, the CEDS planning process for calendar years 2017 — 2022, involved hosting many county -wide and community meetings. A broad range of regional stakeholders — including local governments, the business community, education providers, workforce groups, non -profits, and other community groups — discussed strengths, weaknesses, opportunities and threats in each county and the region as a whole. This input was used to create a strategic road map to ensure there are clear objectives to help build our region's capabilities and capacity. Events NWCCOG Regional Economic Summit - Speakers were focused on various economic development topics including workforce, resiliency, diversification, and economic development strategies. It provided networking opportunities for 90 attendees ranging from elected officials, to economic development professionals, to planners to business owners. Startup Weekend - Regional Champions of Entrepreneurship at Work at Breckenridge Startup Weekend. This action -packed weekend is an opportunity for budding entrepreneurs to start a new business using resources from current entrepreneurs and a teamwork environment. NWCCOG EDD was a sponsor of this event. COILSx — NWCCOG EDD was a promotional partner and moderator in the Colorado Outdoor Industry Leadership Summit. The symposium, presented by the Mountain Outdoor Recreation Alliance, focuses on public lands, outdoor recreation, rec tech / innovation to promote sustainability in our Region and beyond. Essentials for Small Business 2018 Workshop Partnering with Employment First program, Summit County Dept. HHS and the Summit Chamber of Commerce to provide tools for budding business owners to be more successful. 5 Grand County EDD meeting Start-up Weekend - Elevate CoSpace KEY METRICS 5 Counties Served 1 Employee 18 Resource Bulletins Created Quarterly Updates Approx. 8K Website Visits/month northwestcoloradoregion.org November 20, 2018 - Page 36 of 16 ELEVATOR INSPECTION PROGRAM DAVID HARRIS Director TOTAL ELEVATORS INSPECTED IN 2017: Total Elevators inspected in 2017: City of Aripen 264 City of Glenwood Springs 110 City of Steamboat Springs 165 Eagle County 264 Grand County 6 Summit County 119 Town of Basalt 37 Town of Breckenridge 177 Town of Dillon 24 Town of Eagle 30 Town of Fraser 9 Town of Frisco 43 Town of Granby 14 Town of Grand Lake 6 Town of Gypsum 19 Town of Hot Sulphur Springs 3 Town of Kreinin±ti1g 4 Town of IVLinturn 2 Town of Red Cliff 2 Town of Vail 297 Town of Walden 1 Town of Winter Park 59 Non -Members in Region 116 Out±de Region 12 120 Total 1891 Established in 1993, the Elevator Inspection Program (EIP) inspects and issues permits for commercial and residential conveyances (elevators, lifts, dumbwaiters, and escalators) to ensure safe conveyances throughout the region. In July 2008, NWCCOG became the only inspectors in the region for this specialty by entering into a Memorandum Of Understanding (MOU) with the Colorado Department of Labor and Employment - Division of Oil and Public Safety as the Authority Having Jurisdiction under the Elevator and Escalator Certification Act. NWCCOG's elevator inspectors work cooperatively with each jurisdiction's building department to implement the program in that jurisdiction and standardize elevator codes to streamline the regulatory structures across the region for vendors . The EIP now serves Clear Creek, Eagle, Garfield, Grand, Jackson, Lake, Moffat, Pitkin, Routt, and Summit Counties, which includes most of the cities and towns within those counties. DIRECT CLIENT SERVICE EXAMPLES OF IMPACT... Tight Controls on Compliance - New policies and procedures are being introduced in 2018, that will ensure all conveyances within our area of responsibility will be in compliance with safety standards. Coordination between the NWCCOG, Building Inspectors and Officials, along with Fire Marshals in each community enables us to take the necessary steps to enhance safe operations. A year of Growth - The region experiences an increase of new elevators each year. We expect the growth will increase to approximately 2000 elevators in the next year or so. KEY METRICS: Funding Source - 100% Fee For Service 7 Employees - 10 Counties Contact David: 970-468-0295 x108 elevator@nwccog.org 6 November 20, 2018 - Page 37 of 16 The Weatherization Assistance Program (WAP) was established in 1977 and NWCCOG's Energy Program has been steward for WAP since its inception. The Energy Program provides energy conservation measures to low and moderate income homes across a 13 county area of northwest Colorado. Cost-effective improvements installed in the home include insulation, sealing air leaks to the outdoors, installation of storm windows, replacing old inefficient heating systems and refrigerators with new high efficiency units and safety checks on all gas appliances before and after the work is performed. WAP is a federally funded program through the Department of Energy and is administered at the state level by the Colorado Energy Office (CEO). Over the 4 plus decades the Energy Program has lowered the utility burden for thousands of homes in the region and has corrected many health and safety risks such as gas leaks and carbon monoxide problems. In addition to weatherizing homes within the NWCCOG region, NWCCOG also weatherizes homes in Chaffee, Clear Creek, Garfield, Lake, Moffat, Park, Rio Blanco, and Routt Counties. EXAMPLES OF IMPACT.... The Energy Program contracts with CEO every program year to weatherize approximately 100 homes depending on funding levels. A prioritization process includes homes identified with a high energy burden, homes built before 1976 as they will likely have been insulated at lower levels than today's standards, and homes using propane or electricity for heating as they are much more expensive fuels than natural gas. A secondary prioritization is for homes with elderly residents, the disabled, or families with young children. With only 100 homes benefiting from the program each year this prioritization assures the funding is spent where it will have the greatest impact. Outcomes- Through our efforts of sealing air leakage- keeping warm air inside the home, lighting upgrades from incandescent bulbs to LEDs — reducing lighting costs, repairing or replacing inefficient furnaces, and replacing old refrigerators with new Energy StarTM fridges can make a big difference in the utility burden. Recent studies indicate and average saving of more than $300 per home per year. Additionally, and most gratifyingly, over 40% of the homes have some kind of health and safety problem that we identify and fix. Clients who thought they had the flu last winter were in fact being poisoned by a faulty heating system that was producing high levels of Carbon Monoxide. Finding and fixing these problems has undoubtedly saved lives. Improved air quality reduces asthma attacks and resulting hospital visits and lost time at work. Electrical repairs and dryer vent cleaning reduces fire risks. Carbon Monoxide mitigation saves lives. Diversifying- The Energy Program also works with Energy Outreach Colorado (EOC) for their Colorado Affordable Residential Energy Program (CARE) and the Crisis Intervention Program (CIP). CARE is an income qualified weatherization program that provides similar services to WAP but to a slightly different demographic. Through the CARE program we can help an additional 45-50 families a year. These are clients that may not qualify for WAP or, because of the prioritization, may be put on the WAP waiting list. The CIP program is an emergency response for current LEAP recipients that have a heating system that either needs to be repaired or replaced during the heating season. The Energy Program averages 30-40 of these no -heat calls every winter. The territory covered is the entire 13 county region plus portions of Jefferson, Teller, Gilpin, and Fremont Counties. ENERGY PROGRAM - WEATHERIZATION DIRECT CLIENT SERVICE UPI ~F DOUG JONES Ener• Pro. ram Director 970.468.0295 x111 djones(@mwccog.org NATE SPEERSTRA Ener• Pro ram Mana•er 970.468.0295 x102 nates@nwccog.org Key Metrics 118 - Homes Weatherized 8 Employees 13 Counties Service Area = 24,000 sq miles (Larger than the state of West Virginia) Funding: 74% Fed, 11% State, 14% NPO November 20, 2018 - Page 38 of 16 ANITA CAMERON Director of Business Lending 970-455-1059 The Northwest Loan Fund (NLF), established in 2013, offers business loans in Eagle, Garfield, Grand, Jackson, Moffat, Pitkin, Rio Blanco, Routt and Summit counties. The NLF loans money for expansion, acquisition, and start-up. Loans can be used for equipment, inventory, working capital, and business occupied Real Estate. EXAMPLES OF IMPACT.... Businesses Benefit From NLF Loans The loan fund made 6 loans for a total of $422,000 in 2017. Since 2014: 9 counties served,1 Employee, 32 loans made - 22 outstanding, $2.3 Million in loans - creating 85 new jobs. Funding: • Community Block Grant (CDBG) • Colorado Ofc. of Economic Development NORTHWEST LOAN FUND This is a sample of NLF clients: -. , -.. MIOW1411401.010r+an Walirlif 4.4 .11 • DIRECT CLIENT SERVICE Coulter Lake Guest Ranch - Rifle Capitol Creek Brewery Basalt oF11 rocky mountain pizza cco. Rocky Mountain Pizza Glenwood Springs NorthwestLoanFund.org 8 VBC - Eagle Vail and Solaris Center Vail Village Smell That Bread Bakery - Steamboat Springs Grand Adventure Brewing - Kremmling November 20, 2018 - Page 39 of 16 Because broadband internet services are so vital to regional and local economic development and quality of life, the NWCCOG continues to support the ongoing collaboration efforts to move the strategic plan forward. The Regional Strategic Broadband Plan, developed in 2013, remains the roadmap to support the efforts in Eagle, Grand, Jackson, Pitkin, Rio Blanco, Routt and Summit Counties, the City of Glenwood Springs, and the Town of Carbondale. Nate Walowitz, the NWCCOG Regional Broadband Coordinator, continues to work with all participants, the State of Colorado Office of Information Technology, the Colorado Department of Local Affairs, and broadband providers to promote broadband service development and deployment. The project is funded by a grant from the Colorado Department of Local Affairs (DOLA) and matching funds from each participating county and local government. Funding Sources: 50% DOLA 50% Member Dues Match EXAMPLES OF IMPACT... Yq\ NATHAN WALOWITZ Regional Broadband Director 970.406.0252 BROADBAND MEMBER AND PARTNER SERVICES • The NWCCOG Broadband Director provides technical assistance for local projects to either deploy or improve broadband in the 7 County project area. Among the variety of local governmental broad- band initiative support: • NWCCOG worked on broadband plans for Pitkin and Summit Counties and the Towns of Fraser and Winter Park. • We assisted the Town of Gypsum and Eagle County to obtain a significant increase in bandwidth at very competitive pricing. • The team also work closely with the Town of Red Cliff in completion of their communications tower construction project and their application to the USFS for a microwave communications site at Ski Cooper that will allow access to the CenturyLink fiber network at the ski area base. • Project THOR focuses on the creation of an open access Regional Middle Mile Transport Net- work to assist NW Colorado communities gain lower cost, reliable, redundant internet access. The network will be an open information superhighway that will be available to government, schools, inter - net service providers and private organizations across all of Northwest Colorado. The team is creating an approach and collecting data to ensure the network will meet our members' needs. This network will be designed and operated to include many benefits. Here are just a few: • Reduce the costs of reliable, redundant broadband transport and bandwidth throughout the region. Sharing the cost of the network across all participants will allow broadband to expand, • Multiple paths to Gigabit Internet backbone access points in Denver and Salt Lake City, • Dynamic active management to ensure reliable routing of network traffic around outages and network congestion, and • Provide network security to allow all government partners, including public safety, to meet their security requirements. For complete broadband updates visit our website at NWCCOG.org/programs/broadband 9 November 20, 2018 - Page 40 of 16 ALPINE AREA AGENCY ON AGING DIRECT CLIENT SERV liorr 116` .�t ERIN FISHE Director 970.468.0295 x107 aaa12@nwccog.org The AAAA was established in 1978 under the Older Americans Act and serves as the designated regional planning and aging services agency for Eagle, Grand, Jackson, Pitkin, and Summit counties. It is responsible for developing the Area Plan on Aging, securing available Title funds, administering and monitoring the services and programs under the area plan, and helping develop, coordinate and integrate aging services in the area. Through federal and state funds, the Alpine AAA seeks to provide and connect the community with supports and services that promote aging with independence and dignity for individuals sixty and older and their caregivers in their community of choice. Aging services include Medicare counseling, the long term care ombudsman program, transportation, legal services, information and referral, caregiver programs, nutrition and nutrition counseling, elder abuse prevention, case management, volunteer opportunities, and more. Building the Team - Erin Fisher, AAAA Program Director manages the team which includes Amanda Rens-Moon, Program Specialist; CJ Grove, the Retired and Senior Volunteer Program (RSVP) Volunteer Coordinator; and TJ Dufresne, the SHIP Medicare Counselor. In addition, the team now includes the Region Transportation Coordinating Council and Mountain Ride Transportation Resources headed up by Molly Tompkins and Chelsea Voden KEY METRICS: Meals Served: 28,903 meals served in 2017. A 42% increase from 2016. Free Legal Assistance: 210 unique individuals. A 32% increase from 2016. Transportation: 8,064 one-way trips to 243 consumers. November 20, 2018 - Page 41 of 16 e 42 of 16 Some Alpine Area Agency on Aging Activities include: • Senior Day at the Capitol — seniors from our region travel to the state capitol to hear from legislators and the governor about statewide aging topics • Senior Awards Ceremony — seniors are honored for their volunteering efforts within the community • Caregiver Conference — caregivers of adults spend the day learning about caregiving topics, meeting vendors, and getting pampered • Senior Law Day — a full day of legal information and legal consultations in Summit County and the Roaring Fork Valley • Educational Programming — special education programs include end -of -life topics, legal advice, long term care planning, and more • Medicare Education — SHIP Medicare counseling during open enrollment in the fall and year round gives seniors an opportunity to ask questions about Medicare and get individual help with their Medicare plan • Caregiver Education — caregiving education events like preventing caregiver burnout, Latino caregiving, and legal and financial considerations as a caregiver • The AAAA publishes the Independent Living Times, a quarterly magazine designed to provide regional resources and information for older adults Find them in Senior Centers, doctors office waiting rooms, online, and many other locations. For more information about our programs for seniors, caregivers, and resources for aging well check out our website www. alpineaaa.orq NWCCOG's Ama is Rens-Moon hosting the "Being Mortal" discussion at Summit Community & Senior Center 11 Volunteer preparing meals at Minturn Senior site. WHO WE SERVE: CONSUMERS TOTAL FUNDING SOURCE % of Funding Federal State Non -Profits 6% Dues 3% Senior Day at the state capitol. November 20, 2018 - Pag SHIP MEDICARE ASSISTANCE DIRECT CLIENT SERVI r sr TJ DUFRESNE SHIP Medicare Coordinator 970.468.0295 x120 fdufresne • nwcco•.or• 12001 1004 BOO 500 400 200 0 Number Assistance Contacts 2017 The Medicare SHIP Program is an important part of the services NWCCOG provides for the 65 and older population and for those who are Medicare eligible due to a disability. After the introductory year, there was a call for more availability to individual Medicare assistance, more community education opportunities, and more chances to learn about Medicare fraud and prevention. Despite a freeze on volunteer training, the Medicare SHIP program served the Medicare population well this year. The number of contacts doubled in nearly every demographic measure reported compared to the inaugural Medicare counseling open enrollment period. EXAMPLES OF IMPACT... Outreach and Education - It is very difficult to simplify Medicare and all of its moving parts, but the team identified the types of topics that were important to talk about. Those topics were then incorporated into a level of interactive conversation that personal- ized the contact to each individual. SHIP Medicare Assistance made use of connections beyond the senior meal sites through outreach and educational events. Part- nerships throughout the region helped reach the Medicare eligible population beyond those who congregate at the meal sites. Medicare Basics - A Medicare Basics workshop was developed that is perfect for those newly enrolling in Medicare. It assists consumers with the complexity of learning about Medicare and all of the Parts of Medicare, enrollment deadlines, and the dreaded Medicare Part B and Part D penalties. Medicare Basics education is now offered at events for large employers that have employees readying to enroll in Medicare or will transition from an employer sponsored health plan to Medicare. The team routinely helped individuals decide whether to stay on their employer sponsored plans, retiree health plan through their employer, or to partially or fully enroll in Medicare. Referrals - Referral sources were tracked to our SHIP Medicare Assistance Program to evaluate where and how to place additional referral and partnership emphasis. Medicare Workshop Participants 12 November 20, 2018 - Page 43 of 16 4of16. The Alpine Area Retired and Senior Volunteer Program (RSVP), which came under the auspices of NWCCOG in 2015, is a member of the federally funded Corporation of National and Community Service's (CNCS) Senior Corps program. Senior Corps programs operate in every state and territory in the United States. RSVP is America's largest network of volunteers consisting of more than 500,000 people. Senior Corps utilizes the talents of individuals who are 55 or older in Eagle County. These volunteers give their time to local non-profit organizations and government programs tackling tough issues and building stronger communities. EXAMPLES OF IMPACT... Alpine Area RSVP operates in Eagle County with a team of 148 volunteers who have donated a total of 15,872.78 hours of ser- vice to their community in 2017. Independent Sector values volun- teer service at $23.56 per hour which means our incredible team of volunteers donated a total of $383,168.91 in services last year. • 1 Alpine Area RSVP Volunteers 2017 RSVP Volunteer Service Hours Healthy Futures — Providing assistance with access to care, aging in place, and food security issues. 8839 hours Capacity Building — Garnering donations for local non -profits to help sustain their missions. 3937 hours Other Community Priorities — Outside normal scope of Senior Corps but needed in the community. 1,678 hours Education — Providing nursing services for local school district, after school & meal programs.1,261 hours .Economic Opportunity — Building or assisting in building homes. 230hours .Environmental Stewardship — Providing services to clean and maintain at -risk ecosystems. 70 hours Veteran's Services — Providing transportation for Veteran's and their families. 54 hours 13 ETI RED & SENIOR VOLUNTEER PROGRAM DIRECT CLIENT SERVICE EAGLE COUNTY Currently Vacant Volunteer Coordinator 970.468.0295 x122 volunteers@nwccog.org . • i4' Sue Mott receiving Presidential Lifetime Achievement award for over 10,000 volunteer hours from Jeanne McQueenie. November 20, 2018 - Page 4 1 • 41, CHELSEY VOD.(E MOBILITY MANAGER 970-468-0295X110 mobilitymanager@nvccog org;k The Regional Transportation Coordinating Council (RTCC) was formed in 2012, as a result of Rural Resort Region's initiative - Seniors in Our Mountain Communities: Challenges and Opportuni- ties. This project identified the gaps in transportation services; traveling within counties and traveling across county boundaries to access healthcare facilities and other services. In response, the RTCC was formed to be the coordinating council for a 8 county rural area of northwest Colorado including Eagle, Garfield, Grand, Jackson, Park, Pitkin, Routt, and Summit Counties. The RTCC works to improve transportation options for veterans, older adults, people with disabilities, and low-income adults. Our focus is on coordinating the existing public and private transit providers with other human services providers in a system that is easily available to individuals from anywhere in the region. The Mountain Ride Transportation resource center, established in 2014 with a grant from Colorado Department of Transportation, became the regional billing pilot demonstration for Colorado Department of Health Care Policy and Finance (HCPF) Health First Colorado (Medicaid) and receives funds from Medicaid. REGIONAL TRANSPORTATION COORDINATING COUNCIL DIRECT CLIENT SERVICE 1 MOLLY TOMPKIN MOUNTAIN RIDE MANAG 970-468-0295 X105 -mountainridemanager@fWCCO • .org • EXAMPLES OF IMPACT... Trip Numbers Growing - During the past year, 12,899 one-way trips were coordinated and booked through the Mountain Ride Call Center. That is an increase of 65% from last year's 8470 one-way trips. The Human Services Departments of the participating counties within our region are both partners and funders for the project. Special Award - During the Annual Senior Awards Ceremony held in May, 2016 the RTCC team was recognized with the NWCCOG Region 12 "Friend of the Seniors" award for their work in helping older adults get much needed transportation. ONE-WAY TRIPS Scheduled and Reimbursed County 2016 2017 Eagle 747 1279 Garfield 4 12 Grand 3,660 5490 Jackson 68 39 Park 2,280 3406 Pitkin 224 663 Routt 1,043 1122 Summit 444 888 TOTAL 8,470 12,899 14 November 20, 2018 - Page 45 of 16 The Northwest All -Hazards Emergency Management Region (NWAHEMR) established in 2003. The NWAHEMR is one of nine emergency preparedness regions within the State of Colorado. It is organized around ten counties and the cities, districts, towns and municipalities within each County. The counties within the NWAHEMR are: Eagle, Garfield, Grand, Jackson, Mesa, Moffat, Pitkin, Rio Blanco, Routt, and Summit Counties. The NWAHEMR is continuing its effort to coordinate response, develop professional and community relationships, participate in coordinated all -hazards planning, and advance capability assessments, training and exercise efforts. Additionally, the region has initiated standardization in equipment and response in multi - county emergency response. With Emergency Managers responsible for reducing vulnerability to ` 1 hazards and risks and coping with disasters, whether by nature or manmade, it is critical that the emergency i field services, community leaders and elected officials „I), + "'° work together to share resources to make our communities more prepared and less vulnerable. kcancelosi.nwc@gmail.com NORTHWEST ALL -HAZARDS EMERGENCY MANAGEMENT REGION MEMBER SERVICES To achieve this the Communication and Geographical Information Systems; Public Works and Road and Bridge; Law Enforcement; Fire and EMS, Bomb Squad and Hazardous Materials Teams; Health Care Coalition Group; Animal Control; Coroners and Emergency Managers meet together quarterly twice a year. The yearly workshop and Summit meetings focus on planning for training, new systems - such as the Next Generation 911, and on-going resource inventory assessment. These groups meet to improve capabilities, responsiveness, and coping with hazards and disasters. The State Homeland Security Grant Program allows the Emergency community to meet to enhance terrorism preparedness and to achieve the goal of a "secure and resilient Nation". The HSGP provides funding for the NWAHEMR to obtain the resources necessary to support the National Preparedness Systems and the goal to Strengthen National Preparedness and Resilience. To date the SHGP has funded a wide variety of projects including planning, equipment purchase, training and exercise, management and coordination. All project investments have been linked to capability targets and gaps that have been identified through the Threat and Hazard Identification and Risk Assessment (THIRA) process. The NWAHEMR has a regional THIRA that addresses common threats and hazards across the region and includes the counties' THIRA and other plans. The NWAHEMR is constantly evolving as FEMA, Colorado Division of Homeland Security & Emergency Management, Colorado Homeland Security Advisory Council and other government constantly evaluate capabilities and needs as world events and political situations evolve 15 2018 Lake Christine Fire - Basalt 410. November 20, 2018 - Page 46 of 16 1 Grand Lake, Colorado - 90. WATER QUALITY/QUANTITY COMMITT TORIE JARVIS Co -Director 970.596.5039 qqwater@nwccog.org The Water Quality and Quantity Committee (QQ) comprises municipalities, counties, water and sanitation districts, and conservancy districts in the headwaters region of Colorado located in Grand, Summit, Eagle, Pitkin, Park and Gunnison counties. QQ's purpose is to facilitate and augment the efforts of membe jurisdictions to protect and enhance the region's water quality while encouraging its responsible use for the good of Colorado citizens and the environment. EXAMPLES OF IMPACT... Commissioning Climate Change in Headwaters 2018 study. QQ and the Rocky Mountain Climate Organization (RMCO) released a report documenting how climate change may affect the water and snow resources in the headwaters region of the Colorado River. Climate Change in the Headwaters: Water and Snow Impacts, prepared by RMCO for NWCCOG, summarizes existing information on how climate change puts at risk water and snow resources and the many economic and social values that depend on them in six Colorado counties— Eagle, Grand, Gunnison, Pitkin, Routt, and Summit. The report details the impacts of climate change that have already happened, and those that could happen. Protecting water quality - QQ worked with affected stakeholders to respond to proposed changes to statewide water quality standards in the 2016 Reg. 31 Basic Standards Rulemaking before the Water Quality Control Commission (WQCC). QQ focused on several proposed changes to temperature standards, examining whether those changes would be protective of aquatic life in the QQ region. Due in part to QQ concerns, the WQCC delayed making any changes to those statewide temperature standards. QQ continues to work towards temperature standards that alleviate problems for dischargers while also ensuring the protection of aquatic life. Cooperative adaptive management - QQ continued working with Watershed Services, QQ member local governments, and various other stakeholders to create a memorandum of understanding to develop an attainable water clarity standard in Grand Lake. An agreement was signed in early 2016, and the group began monitoring and implementation work towards the clarity standard. KEY METRICS QQ operations are 100% funded by QQ member dues. Includes a $100,000 Legal Defense Fund Account balance. 16 November 20, 2018 - Page 47 of 16 V €75- - — MEMBER SERVICES WATERSHED SERVICES EXAMPLES OF IMPACT... Straight Creek Water Quality — Straight Creek parallels 1-70 from the tunnels to its confluence with the Blue River in Silverthorne. It is the primary drinking water source for the Town of Dillon. This stretch of 1-70 has contributed as much as 20,000 tons of sand per year of sand to the watershed. Over the last decade NWCCOG has worked with CDOT, USFS, Summit County and the Towns of Dillon and Silverthorne to implement a sediment control action plan (SCAP) and monitor its effects. Due to those efforts, In 2017 Straight Creek aquatic life is classified as no longer impaired. Grand Lake Clarity — NWCCOG participates in the Grand Lake Adaptive Management committee. The group meets annually review and assess Reclamation's proposed operation of the Colorado Big Thompson Project and make recommendations on operational changes to minimize the impact on Grand Lake clarity. In addition, NWCCOG is a cooperating agency in Reclamation's assessment of structural and operational options to the Colorado Big Thompson Project intended to protect water quality in Three Lakes. This assessment will ultimately result in an Environmental Assessment under NEPA. Water Quality Standards for Molybdenum — Climax has proposed changes to the state's water quality standards to protect water supplies and agriculture from potential negative impacts from molybdenum. NWCCOG has helped coordinate stakeholders in the Ten Mile Creek and Williams Fork watersheds response to this proposal. Toxicology experts have been hired to evaluate the Climax proposal and stakeholders have utilized that information to make informed responses to Climax as well as participate in on- going discussions on this matter. Review and Comment on Development Applications — Watershed Services works with member jurisdictions to evaluate potential water quality implications of development proposals, wastewater treatment plant site applications, 1041 permit applications and other land use matters. 17 LANE WYATT Director 970.485.0561 gglane@nwccog.org Watershed Services Programs provide the counties and munici- palities of Region 12 with expertise in watershed planning, water quality regulatory pro- grams, and technical assistance. The major responsibilities of the program include the Regional Water Quality Management Plan; permit reviews; and technical assistance to mem- bers. Watershed Services coordinates with QQ on most water quality issues. November 20, 2018 - Page 48 of 16 The Northwest Region Healthcare Coalition (NWRHCC) has contracted NWCCOG to provide financial management services to the Region as required by grant guidelines and the Colorado Department of Public Health and Education (CDPHE). The NWRHCC is comprised of key Health Care Organizations (HCO) from across the Northwest Region that support the purpose of the coalition and is is led by an elected Chair, Chair Elect and Secretary/ Treasurer, and driven by a Steering Committee. Regional Public Health Emergency Preparedness and Response (EPR) staff may attend all meetings but are not considered representatives of any member agency. The primary function of the Northwest Region Healthcare Coalition is to coordinate and conduct healthcare emergency preparedness activities throughout the following 10 Northwestern Colorado counties: Mesa, Garfield, Pitkin, Eagle, Summit, Grand, Jackson, Routt, Moffat, and Rio Blanco. NWRHCC Chair BETHANIE REYNOLDS, BSN, RN CPHRM Director Risk/Quality/Infection Prevention breynold@mpmc.org JENNY SCHMITZ, MA, MEP, CO -CEM, HEM Director of Healthcare Preparedness All Clear Emergency Manage- -1111 ORTHWEST REGION HEALTHCARE COALITION MEMBER SERVICES The Northwest Region Healthcare Coalition has developed plans and processes for coordination of the NWRHCC. The plans are shared and tested with the NWRHCC members on a regular basis. Governance Document This document defines a governance structure with necessary processes to execute activities related to healthcare delivery system readiness and coordination. Regional Hazard Vulnerability Analysis (HVA) The HVA provides an understanding of the events and conditions that threaten the NWRHCC's ability to continue the provision of healthcare at the regional level. Each hospital facility, ancillary healthcare providers, and others regularly conduct an HVA focused on the potential impacts to that facility's operations. The HVA is the initial step in understanding the events and circumstances that may reduce the capability and capacity of healthcare provision throughout the NWRHCC. Communications Plan Describes the process that will be used by the Northwest Region Healthcare Coalition (NWRHCC) to communicate with stakeholders and coalition members during emergencies that impact the healthcare system in the region or state. Preparedness Plan This plan strengthens regional operational readiness among the NWRHCC partners using processes, procedures, and the organization- al structure necessary for healthcare entities to prepare for, respond to, and recover from emergencies in the Northwest Region. 18 leadership CONurry is f chE detection sup i RECOVERY Plans disaster' '5 Emergency Preparedness HOSPITALS w cantinutity 1 coalitions I aammumty dtgctin i nfr'astru ure ar frOvery SURGE ; tate r row RIME mangement November 20, 2018 - Page 49 of 16 NWCCOG AT WORK ENERGY PROGRAM WEATH E IZAT! N Project THOR focuses on the creation of an open access Regional Middle Mile Transport Network to assist NW Colorado communities gain lower cost, reliable, redundant internet access. ifilli-r IN lk.....' .. +r` • . �,.� • The Weatherization team and Energy program efforts help low -income homeowners save hundreds of dollars each year in energy costs. BROADBAND NORTHWEST ALL HAZARDS EMERGENCY MANAGEMENT REGION Warm weather, dry conditions, lightning strikes, and careless individuals all come 4 together to test our All Hazards r-• Emergency Management and Preparedness. 19 November 20, 2018 - Page 50 of 16 RETURN ON MEMBERS' INVESTMENT Member dues qualify NWCCOG to receive federal and state funding for an array of regional programs and services for which individual jurisdictions are not individually eligible. Some programs simply have better critical mass at a regional level. In 2017 membership dues totaled $228,334, and though this was only 4.2% of NWCCOG's total revenues of $5.8 million, those dues helped pay for core internal support services and made NWCCOG eligible for Federal funding of slightly more than $1.6 million and state funding of slightly more than $1.3 million. Each of the programs pay into an indirect cost (administration) fund which helps NWCCOG cover the cost of operations. At NWCCOG, the Elevator Inspection Program also helps fund our delivery of basic member services by covering the cost of their program through fees. In 2017 EIP provided a net sur- plus of just over $243,000. The Weatherization program in 2016 launched two fee-for-service pilot programs through a partnership with Energy Outreach Colorado which in 2017 helped diversify the revenue stream for that program. Utility partners for weatherization include: Xcel Energy, Atmos Energy, Black Hills Energy, Colorado Natural Gas, and Holy Cross Electric. NWCCOG would like to thank the many local, state, and federal partners who make possible the delivery of local services including: U.S. Department of Energy Weatherization Assistance Program U.S. Department of Health and Human Services U.S. Corp. for National and Community Service U.S. Department of Health and Human Services U.S. Federal Transit Administration U.S. Department of Homeland Security U.S. Economic Development Administration U.S. Department of Housing and Urban Dev (HUD) Colorado Energy Office (Severance tax funds) Colorado Department of Transportation (CDOT) Colorado Department of Human Services Colorado General Fund Colorado Health Care, Policy and Financing Colorado Department of Local Affairs (DOLA) Colorado Office of Economic Development (OEDIT) Colorado Dep. of Public Health & Environment (CDPHE) 20 (Older Americans Act Funds) AAAA RSVP Weatherization (LEAP) Mountain Ride Call Center NW All Hazards Emergency Management Economic Development District Northwest Loan Fund (CDBG grants) Weatherization (Div. of Transit and Rail) Mountain Ride (State Unit on Aging) AAAA (State funds for Senior Services) AAAA AAA Dental program, Mountain Ride NEMT Broadband Program, Mini -Grants, QQ studies Northwest Loan Fund Watershed Services November 20, 2018 - Page 51 of 16 2017 FINANCIALS TOTAL REVENUES BY FUNDING SOURCE: $5,790,399 Water Quality/Quanity Dues (MO NWCCOG Dues {76} • Entrgy Nori,norm General &Indirect I6 NLF- state funds I99i) I . Elevator Inspection Revenue 11396 State Grant Funds(19%) C�- Other tnrai Revenue {2%i feral Grant Funds (37%i • TOTAL EXPENDITURES BY PROGRAM: $5,017,832 !Northwest loan Fun4] . • • Horth W 5t Alt Hazards Emergency h+tunagement Reglan (te) WART QthilitViCktiaillly (3%.1 ['General di. Indirect 15%j Economic Development District Oil] i.RegfOrial Bastes ;In* (2%) Elevator Inspection program (105161 WatErjhed $ervic s N.3941. Allether C2%) AlpineArt' agency on Agpig{ klllil Rural Trartsparaiion Coortrnatirag • Er`ergy til ** Other Programs: Regional Assistance Hub (12%), Small Business Development (.05%), Colorado Bark Beetle Coop (.02%) 21 November 20, 2018 - Page 52 of 16 2018 Council The NWCCOG would like to thank all those who served on the 2017 Council for helping to make all of these accomplishments possible. Eagle County Eagle Montezuma Jeanne McQueeney, Commissioner Anne McKibbin, Mayor Jake Still, Town Council Grand County Fraser Red Cliff Kristen Manguso, Commissioner Andy Miller, Trustee Jake Spears, Trustee Jackson County Frisco Snowmass Village Betsy Blecha, Commissioner Deborah Shaner, Town Council Alyssa Shenk, Town Council Pitkin County Patti Clapper, Commissioner Glenwood Springs Steamboat Springs Rick Voorhees, Town Council Heather Sloop, Town Council Summit County Granby Karn Stiegelmeier, Commissioner Aaron Blair, Town Manager Patty McKenny, Town Clerk Aspen Grand Lake Walden Ward Hauenstein, Town Council Jim White, Town Manager James Dustin, Mayor Avon Jennie Fancher, Mayor Gypsum Winter Park Jeremy Rietmann, Econ Dev. Bill Wingert, Int. Town Manager Basalt Hot Sulphur Springs Wtkins Fulk-Gray, Planner Robert McVay, Mayor Blue River . Kremmling Tony Babich, Mayor Rhonda Shearer, Town Clerk Breckenridge Brian Waldes, Fina ce Dir. Dillon Carolyn Skowyra, Mayor Minturn Matt Scherr, Mayor Photo Credit: Todd Powell - Summer on Main Street Frisco November 20, 2018 - Page 53 of 16 2018 NWCCOG Staff & Contractors Neal Ashforth Auditor/Inspector, Energy Ashley Bembenek Contractor, Watershed, QQ Consultant Mike Bugielski Auditor/Inspector, Energy Anita Cameron Director of Business Lending, NLF Kim Cancelosi Coordinator, NWAHEMR Anna Drexler-Dreis Contractor - Upper CO Wild & Scenic Stakeholder Group, Administrator TJ Dufresne SHIP/SMP Coordinator, AAAA Erin Fisher Director, Alpine Area Agency on Aging Jodi Flory Contractor, GIS David Harris Director, Elevator Inspection Program Sue Hobrock Admn, Elevator Inspection Program Emily Hoskins Outreach Coodinator. Energy Torie Jarvis Co -Director, Water Quality/Quantity Committee Doug Jones Director, Energy Mike Kurth Contractor, Fiscal Officer 4.7 - Judi LaPoint rirrfsir "- Contractor, Marketing & Communications Rachel Lunney 41, Director, Economic Development District Dan Mayberry Installer, Energy ad r 23 Jeremy Miller Installer, Energy Keith Nielsen Inspector -Trainer. Energy Gary Pfaff Inspector, Elevator Inspection David Picket -Heaps Inspector, Elevator Inspection Amanda Rens-Moon Program Specialist, AAAA Bennett Schmidt Inspector, Elevator Inspection Ginny Schwartzer Coordinator, NWRHCC Nate Speerstra Manager, Energy Jon Stavney Executive Director Timothy Summers Installer, Energy Molly Tompkins` s ' ` Call Center Manager, RTCC Chris Vasquez Inspector, Elevator Inspection Chelsey Voden Mobility Manager, RTCC Nate Walowitz Director, Broadband Angie Welsh Fiscal & EIP Administrator Elaina Wiegand Office Manager 4. • :0 • Cora Winters • Administrative Assistant, Elevator Inspection Lane Wyatt Co -Director, QQ and Watershed Services _ November 20, 2018 - Page 54 of 16 This institution is an equal opportunity provider and employer. If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint filing cust.html or any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information re- quested in the form. Send your completed complaint form or letter to us by mail at: U.S. Department of Agriculture Director — Office of Adjudication 1400 Independence Avenue, S.W. Washington, D.C. 20250-9410 by fax to (202) 690-7442 or email at program.intake©usda.gov NORTHWES OLORADO COUNCIL OF GOVERNMENTS 249 Warren Ave. P.O. Box 2308 Silverthorne, CO 80498 970.468.0295 www.nwccog.org November 20, 2018 - Page 55 of 16 TOWN tf1, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Loading & Delivery Program Update PRESENTER(S): Craig Bettis, Police Commander and Miguel Jaurequi, Code Enforcement BACKGROUND: During the significant redevelopment of the 2000's, two major loading docks were constructed at Vail's Front Door and Vail Arrabelle, as well as adding and formulizing loading facilities in all the major developments to discourage on street loading and delivery. The Town of Vail directly pays Vail Resorts to mange Vail Front Door loading facility and the Vail Arrabelle facility to allow general deliveries to use the facilities. This past year the value was over $ 48,000. This is an update to existing loading and delivery regulations for picking up or dropping off goods in the Town of Vail. ATTACHMENTS: Description Loading and Delivery Memorandum Village loading and delivery map Lionshead loading and delivery map November 20, 2018 - Page 56 0 TOWN 0,e Memorandum TO: Town Council Town Manager FROM: Chief Dwight Henninger Commander Craig Bettis Code Enforcement Officer Miguel Jauregui C. DATE: November 10, 2018 SUBJECT: TOV Loading and Delivery Rules This is an update to existing loading and delivery regulations for picking up or dropping off goods in the Town of Vail. Off-street i.e. private property loading and delivery is regulated in Title 12 (Zoning Regulations), Chapter 10 (Off -Street Parking and Loading) of the Municipal Town Code and sets forth rules for the creation and maintenance of off-street parking and loading spaces. On -street loading and delivery is referenced throughout the Municipal Town Code and regulated as a set of rules established for picking up or dropping off goods related to the maintenance and upkeep of a licensed business in designated locations and times authorized for loading and delivery. During the significant redevelopment of the 2000's, two major loading docks were constructed at Vail's Front Door and Vail Arrabelle, as well as adding and formulizing loading facilities in all the major developoments to discourage on street loading and delivery. The Town of Vail directly pays Vail Resorts to mange Vail Front Door loading facility and the Vail Arrabelle facility to allow general deliveries to use the facilities. This past year the value was over $ 48,000. These rules are set by Council, as shown on a map on file with the Town Clerk and available for inspection during regular business hours or online at https://www.vailgov.com/loadinganddelivery. Exhibit A: Loading and Delivery Rules applicable to Commercial Core District 1 - Vail Village (See Exhibit A, attached to this memo). Exhibit B: Loading and Delivery Rules applicable to Commercial Core District 2 — Lionshead (See Exhibit B, attached to this memo). Suggested amendments from staff and public input to existing Loading and Delivery Rules are: Given impact and relevance of on -street loading and delivery, we recommend that the Loading and Delivery Rules referenced in Exhibits A and B hereto, as amended with Recommendations 1 and 2 below, be formalized in an ordinance to be included in Title 7 (Motor Vehicles and Traffic) as new Chapter 11 (Loading and Delivery). November 20, 2018 - Page 57 0 Recommendation 1: With the increase in courier deliveries to the Vail Village Pedestrian Zone at the two courier parking spots located on the south side of 263 Gore Creek Drive, Gorsuch display windows and side access to its store are at times blocked. We recommend the two courier parking spots be moved to the north side of the same location, adjacent to 286 Gore Creek Dr. This recommendation comes at the behest of the Gorsuch Family. H4 Lion F Rucksack F4 RECOMMENDATION 2: MOVE TWO COURIER SPOTS TO N SIDE OF ST ;olden Bear 44, to 6 p.m. 'aces - f 11 Gorsuch / Clock Tower • N G2 m J4 J2 G1 G •• isa EL r ab K4 K5 a. K3 r° al - C) ri ae K6 � K2 Q. m L2 K1 y K7 L1 11111114111111M111111111111 C M' MI ME 04 N3 N4 03 f, 7 Q Pepi's / • P P1 n Q2 Q1 P2 Bell Tow Q1 Recommendation 2: With the opening of the Market at Vail located at 450 East Lionshead Circle, there is an increased need for a time restricted loading zone on the east side of the Lionshead Pedestrian Zone. We recommend the courier parking spot on the north side adjacent to 395 East Lionshead Circle be turned into a 15 min. loading zone accessible 0400-0800, restricted to vehicles categorized WB -40 trucks or smaller Those are trucks with a Wheel Base of less than 40' which may be —45' long. This recommendation has the support of Public Works Town Engineer Tom Kassmel and Town Planning Manager Chris Neubecker. Town of Vail Page 2 November 20, 2018 - Page 58 0 1 LIONSHEAD RECOMMENDATION 3: ADD SIGNAGE TO INDICATE THAT COURIER PARKING ZONE WILL BE 15. MIN LOADING ZONE 0400-0800 HOURS, RESTRICTED TO WB -40 TRUCK SIZE. 1 Treetop Shuttle Parking Courier Parking 15 minute zone; along sidewalk Skier Drop Off Town of Vail Page 3 November 20, 2018 - Page 59 0 Town of Vail Page 4 November 20, 2018 - Page 60 0 VAIL VILLAGE LOADING & DELIVERY Code of Conduct for Delivery Drivers Reminders 0 Mountain Plaza Loading Dock Checkpoint Charlie Special Circumstances Checkpoint Charlie please contact TOWN OF VAIL The changes reflected in this map take effect July 8, 2009, pursuant to the following: - September 1, 2009: Vail Town council to be provided with an evaluation of effectiveness (and recommended modifications, as needed) Upper Bridge Street, Hanson Ranch Road Elevator Ga A Mountain Plaza CO One Vail Place CO MOUNTAIN PLAZA , LOADING DOCK 4 a.m. to 10 p.m., daily, Lodge Tower North Lodge Tower South E TUNNEL ACCESS TO, MOUNTAIN PLAZA LOADING DOCK Red Lion Handicap /ADA - 1 space - r � Loading Dock Status Message Board \_ 2 Hanson Ranch Road - Daytime Skier Drop Off - 5 Minute Drop Off Unattended Vehicles Will Be Ticketed Rucksack Lodge Promena 2Ato6AM Tow Away Zone Handicap /ADA - 1 space - K1 o pK7o CI L1 M1 M2 1111114 111111011111111111111111111111111111111 •--------VIII Gore Creek Drive 10:30 a.m. to 6 p.m. - 2 spaces - 6 a.m. to 6 p.m. - 2 spaces - Pepi's / Covered Bridge Willow Bridge Road (Permit Required from Checkpoint Charlie) R Vail Mountain Eli) Lodge & Spa Mountain Haus COne Willow Bridge Loading Dock' (for Sonnenalp and 1 One Willow Bridge) Sonnenalp Vail Road / FirstBank (15 minute zone) • Mountain Haus Vill age P(no permit needed) ingStructure Austria Haus T m IDViDTi Village Center North One Willow Bridge t; IBCAQAW 8 a.m. to 6 p.m. - 1 space - Village Inn Plaza Y SA m CA :r Solaris Sebastian Gateway Building Loading & Delivery (in driveway) FR°NTA GE Solaris Loading Dock Gateway Plaza On -street, close -in delivery available from 5 a.m. to 8 a.m. on East Meadow Drive, north side only, from Vail Boot & Shoe to Alpenrose Four Seasons Sebastian Loading Dock (for Sebastian and Village Inn Plaza) Four Seasons Loading Dock Nn i mhar 9(1 9111R - Pana Al of 1 RF Mountain Plaza Loading Dock (Operational hours for the Loading Dock and elevators are 4:00 AM to 10:00 PM, Monday through Sunday) 1. Direction to the Mountain Plaza Loading Dock. i. Exit at Main Vail, exit #176 and enter the traffic circles. ii. Turn right onto Vail Road. iii. Proceed straight on Vail Road and look for the Mt Plaza Loading Dock electronic status board on your right. iv. Turn right into the tunnel and follow the signage to the loading dock. 2. All delivery entities may contact Vail Mountain Security at (970) 754-3049 to register and will then be given directions on how to acquire the appropriate RF card and / or access code. 3. NO CHAINS are allowed inside the tunnel and Loading Dock area. 4. Follow the map located on the east wall of the Loading Dock for space assignments, helpful information and additional instruction. 5. The exterior tunnel door will be in the closed position. Access is achievable automatically (via an issued RF card), granted via entry of an issued code or granted by calling the appropriate party from the access control panels. The exterior tunnel door will be in the open position during summer months (May through October) to facilitate access to the public county road (weather dependant). All interior gates will also be the closed position and access is via the same means as the tunnel door. 6. The electronic Loading Dock sign, located at the Vail Road and Forest Rd intersection, will notify drivers if the dock is available or full. If this loading dock sign reads full please continue on to another delivery location and return later. There will be NO staging allowed on the streets. 7. All Mountain Plaza and Vail Village tenants are responsible for receiving and sign off on their deliveries. The Loading Dock is not a staging area and all shipments must be delivered immediately to the receiving party. Deliveries left greater than 4 hours will be removed from the area. 8. Deliveries made to surrounding properties within the Vail Village core may use either elevator, designated as #3 and #4. Please follow the yellow line on the loading dock to the elevators. 9. If you require assistance with the operations of the dock area please use the phone located outside the Loading Dock office and an operator will assist you. 10. The Mountain Plaza Loading Dock will not provide dollies, hand carts or pallet jacks. Drivers are responsible for their own equipment required to deliver their goods. There is to be NO storage of these items in the Loading Dock area. 11. Mountain Plaza is not responsible for any items left on the Loading Dock or the surrounding area. 12. All tenants/delivery personnel are responsible for cleaning up after their deliveries. This includes the loading dock, pathways traveled, and elevators. Trash & recycling receptacles are readily available on the dock. Spill Kits and materials are also available should they be needed. 13. Vehicle engines shall be shut off while deliveries are being made. 14. NO LONG TERM PARKING in the loading dock. The entire area is designated as a delivery / pickup zone only! Any vehicles in violation will be ticketed and towed at the owner's expense. 15. The Loading dock is monitored by security cameras. Inappropriate behavior and or violation of Loading Dock rules will result in loss of Loading Dock privileges and prosecution to the fullest extent of the law when applicable. 16. Please report any damage to vehicles or facilities immediately by calling Vail Mountain Security at (970) 754-3049. a TO VAIL ND. I 13•� na .!, -e p8� 2 '14W, 3M9� 3 'Mk�a•�e�,° 1 4 'k4A. 5 #41.1r: 73'-8":: "vc 13 0. 7 *X. 8 414444v p,(zi The Mountain Plaza Loading and Delivery facility can handle vehicles in length up to 55' (WB -50), and has a height clearance of 13' 6" 13 -,10 12 ro• j..,10 11 kN: /3•�e 10 yy 9 4t(:O r 0 November 20, 2018 - Page 62 of 165 Business Name 10th Mountain Whiskey and Spirit Company 2015 Official Store A Secret Garden Alpen Art and Antiks Alpenrose Alpine Bank Alpine Treasures (Betty Ford Alpine Store) American Ski Exchange Annie's Art On A Whim Artful Sol Austria Haus Club & Hotel Axel's Bag & Pack Baggage Cheque Base Camp Belltower Bldg./Pano Betteridge Jewelers Betty Ford Alpine Store (Alpine Treasures) Big Bear Bistro Blitz Blossom Blu Cow Cafe Bo Bridges Gallery Bol Brandess Cadmus Real Estate / Ron Byme RE Bridge Street Lodge Bridge Street Ski Haus Bully Ranch / Sonnenalp Resort / Ludwig's Burton Buzz's Boots & Boards Campo de Fiori Ristorante Carniologie Charlie's T -Shirts Charm School Boutique Christopher and Kendall Real Estate Inc. Christy Sports Cinebistro Claggett Rey Gallery Cogswell Gallery Coldwell Banker Timberline Colorado Footwear Colorado Limited Cos Bar Covered Bridge Store Crazy Shirts Crespelle Crepes Delizioso Denimaxx Designer Furs Digits Nail Boutique Double Diamond Shoes Due Luca Bruno Elway's Restaurant Engel & Volkers Real Estate Express Lift 7 Coffee Eye Pieces Fantasia Furs Forre & Co. Four Season Ski Concierge Frinje Frontier Fur Factory Frost Bar Fur Club Furs Alaska Fur Gallery Fuzziwigs Candy Factory Galerie Zuger Gallery 166 Gasthof Gramshammer / Pepi's Restaurant Gateway Land & Development Generation Vail Gilded Spruce Gore Creek Fly Fisherman Gorsuch Gorsuch Ski Rentals Grappa Fine Wine and Spirits Grey & Salt Icebreaker In Fusion Fine Gifts Inspirato J. Cotter Gallery Joel's Joe's Deli John Richter Gallery Karat's Jewelry Kemo Sabe Kidsport La Bottega La Nae Fine Jewelry La Tour Restaurant Lamina Jewelry Gallery Lancelot Leonora Lift Ticket Offices Liv Southeby's Realty Loaded Joe's Coffee Lodge at Vail Lodge Tower Map Location J1 W1 Y1 T4 Y6 X1 Q9 L4 Y1 02 08 T5 Q1 U6 T3 B1 Q3 X4 Q9 F1 T2 Y4 F1 02 X1 K4 G2 C1 W5 D1 H4 Y4 L3 K7, U7 06 L2 G4, G5 X5 Y2 P2 J3 Q11 M2 M1 Q1 J3 B2 Y9 V4 K1 Y3 G2 W2 M7 T5 Al B4, U7 M1 X5 L5 M3 J4 Z1 M1 X5 P1 X2 M5 05 08 K3, K6 Q7 012 N1 L6 Y9 X4 X2 011 X4 K5 B2 11 L3 U1 N3 U6 Y10 V6 U3 V1 Q2, Q14 Z2 Al N7 01 M7 El Business Name Loro Piana Los Amigos Lu Lu Lemon Luca Bruno Ludwig's / Sonnenalp Resort / Bully Ranch Manrico Cashmere Marble Slab Creamery Marmot Mary Janes Masters Gallery Matsuhisa McRae Litt Fine Art Michele's Antiques Mill Creek Sports Minturn Anglers / Skate Mountain Cupcakes Mountain Haus Mountain Plaza Mountain Standard Nina McLemore Oakley Off Piste Sports One Willow Bridge Road / Marketplace Osaki Sushi Pano / Belltower Bldg. Patagonia Pazzo's Pizzeria Pepi Sports Pepi's Restaurant & Bar (Side Entrance) Pepi's Restaurant / Gasthof Gramshammer Perch Vail Pet Boutique Piece Art Gallery Plata Jewelers Plaza Lodge Popcorn Wagon Red Lion Resort App Vail Valley Rocky Christopher Real Estate / Wall St. Bldg. Rocky Mountain Chocolate Factory Ron Byrne Real Estate / Brandess Cadmus RE Root & Flower Russells Samana Lounge Shakedown Bar Shirt Off My Back Singleton Gallery Sitzmark Lodge Skate / Minturn Anglers Ski Haus Bridge Street Ski Valet Tommy's Tunes Skipper and Scout Slifer, Smith & Frampton Real Estate Solaris Real Estate Sols Shoes and Accessories Sonnenalp Concierge Sonnenalp Resort / Bully Ranch / Ludwig's Spice & Tea Exchange Squash Blossom Starbuck's Stewart Title Surefoot Sushi Oka & Hibachi Sweet Basil Swiss Chalet Terra Bistro / Vail Mountain Lodge & Spa The George The Golden Bear The Left Bank The North Face The Vail Travel Center Tommy Bowers Toy Store Troy's Ski & Snowboard Shop Up The Creek Bar & Grill US Bank Vail Athletic Club / Vail Mountain Lodge & Spa Vail Boot & Shoe Vail Brewing Company Vail Fine Wine Vail Gear Vail International Gallery Vail Mtn. Lodge & Spa / Terra Bistro / Vail Athletic Club Vail Reality Vail Resortwear Vail Sports -Mountain Plaza Vail Style Vail Village Arts Valbruna Vendetta's Vista Bahn Ski Rentals Wall Street Offices Wells Fargo ATM White Bison Wild Bit's Emporium Yama Sushi Yeti's Grind Map Location 11 B4 05 X1 W5 X2 T1 11 K2 Y7 X3 X3 M5 H3 X1 M5 S1 Al 013 Q6 V3 51 V1 Y8 Q3 J2 U5 03 04 05 U5 M3 U4 M2 G3 G7 F3 L2 L2 M6 K4 L5 N6 N5 F1 11 V5 Q7 X1 C2, C 1 C2 X4 N4, X3 X1 V2 C2 W5 M4 M1 T1 S1 B3 Y1 Q4 W4 R1 S1 Q7 Q7 X3 D2 X2 010 H1 P3 H3 R1 Y1 X2 M1 F2, U2 Y3, Y7 R1 H2 G3 Al X6 U4 Y5 01, 06 B5 L2 V4 P2 L1 M4 X3 LIONSHEAD LOADING & DELIVERY Code of Conduct for Delivery Drivers Reminders 0 Arrabelle at Vail Square Loading Dock Questions about deliveries or special circumstances? Contact Checkpoint Charlie TOWN OF VAIL 1111.1 III HIIII 011 JYL ENLARGED IMAGE OF ARRABELLE LOADING DOCK ON BACK OF PAGE -. \ Lionsquare Lodge South/East m I Location of Elevator#6 Arrabelle Loading Dock Marriott (15 minute zone, throughout the day) Lionsquare Lodge North Marriott Library Lionshead Arcade C Lodge at Lionshead 111.1 Dobson Ice Arena Shuttle Parking B B1 Vail 21 G6 • ea m C4 �44 a n J ;�� L1 DO C1 W F2 DO gs\. ' ®C33 ®tii�� F Lifthouse S ® —� Montaneros 1 oncert Hall Plaza MI M7 ® Md Concert Hall Plaza (a.k.a West Lionshead Plaza) i LIONSHEAD CIR Landmark Landmark Vail International Courier Parking 15 minute zone; along sidewalk Vantage Point Westwind First Chair Lionshead Parking Structure CI FRONTAGE "'ovember 20, 2018 - Page 63 of 165 j�� The Arrabelle at Vail Square Loading Dock Rules & Regulations 1. Direction to the Arrabelle Loading Dock. -Exit at Main Vail, exit #176, and head west on the South Frontage Road. -Turn left onto West Lionshead Circle. -At the Arrabelle Loading Dock sign turn left on to Lionshead Place. -Continue straight into the tunnel, this will dead end into the Loading Dock. 2. All deliveries for Lionshead Mall must be made through the Arrabelle Loading Dock. 3. All non -regular deliveries must be scheduled with the Loading Dock Manager (970-754-7765). 4. The Loading Dock sign, located at the top of Lionshead Place, will notify the drivers if the dock is open or full. If this Loading Dock sign reads full please call the Arrabelle Loading Dock for further assistance. 5. All Arrabelle tenants are responsible for receiving and sign off on their deliveries. 6. The Loading Dock is not a staging area and all shipments must be delivered immediately to the receiving party. 7. Deliveries made to surrounding properties within the Lionshead Mall must use Town of Vail Elevator, elevator #6. 8. Access to the TOV Elevator is through the double doors labeled TOV ELEVATOR. Follow the signs and the yellow line marked on the floor. 9. The operational hours for the TOV Elevator are 4:OOam - 10:OOpm, Monday — Sunday. Deliveries outside of these hours must be scheduled with the Arrabelle Dock Manager. 10. If the Dock Manager's office is closed and you require assistance please use the phone located outside the Loading Dock office, and an operator will assist you. 11. The Arrabelle Loading Dock will not provide dollies, hand carts or pallet jacks. Drivers are responsible for their own equipment required to deliver their goods. 12. The Arrabelle is not responsible for any items left on the Loading Dock or the surrounding area. 13. All tenants/delivery personnel are responsible for cleaning up after their deliveries. This includes the Loading Dock, hallways traveled, and elevators used. 14. Vehicle engines shall be shut off at all times when possible. 15. NO PARKING in the Loading Dock. Any vehicles left unoccupied will be ticketed and towed at the owner's expense. 16. The Loading Dock is monitored by security cameras. Inappropriate behavior and or violation of Loading Dock rules will result in loss of Loading Dock privileges, and prosecution to the fullest extent of the law when applicable. ,0969 PRIVATE PARKING GARAGE {y -NO ACCESS - •1Illiiiili I I ARRABELLE LOADING DOCK PLAN The Arrabelle Loading and Delivery facility can handle vehicles in length up to 55' (WB -50), and has a height clearance of 14' 1 ARRABELLE LOADING AND DELIVERY :n: November 20, 2018 - Page 64 of 165 Business Name Arc'Teryx / Ice Skate Rentals Arrabelle Spa @ Rock Resort Arriesgado Clothing Company Avalon Bart & Yeti's Bar & Restaurant Base Mountain Sports Berkshire Hathaway Blue Moose Pizza Boot Lab (The) Breeze Ski Rentals Burton Charlie's T -Shirts Colorado West Mental Health Center / Mindsprings Dakota Craftsman Double Diamond Shoes Double Diamond Ski Shop Eye Pieces French Deli / Les Delices de France Garfinkel's Bar & Grill Gore Creek Fly Fisherman Green Elephant Juicery Haagen Dazs Helly Hanson Ice Skate Rentals / Arc'Teryx Imagination Station Lionshead General Store Lionshead Jewelers Fossil & Mineral Gallery Lionshead Liquors Little Diner (The) LOLE Map Location G7 J1 H5 H4 F2 M5 B2 G6 E2 B3 J3 E2, L3 Al C1 C6 D4, D5 G5 C3 D6 H2 M4 H1 G8 G7 A3 K6 F4 L2 M2, M3 D2 Business Name Matt Inden Photography Mindsprings / Colorado West Mental Health Center Moe's Original BBQ Montauk Seafood Grill Mountain Tees North Face (The) Patagonia Performance Sports Rimini Sage Salomon Shirt Off My Back Ski & Bike Valet Repairs & Storage Ski & Snowboard School & Lift Tickets - Adults Ski & Snowboard School and Rental - Children Ski / Wheel Base Slifer, Smith & Frampton Real Estate Smartwool Starbucks Coffee Sunshine Massage Swedish Clog Cabin (The) Tavern On The Square Vail Chophouse Vail Mountain Information Center Vail Recreational District Vail Ski & Bike Tech Vail Sports Vail T -Shirt Company Valet Beer, Wine & Spirits Wheel / Ski Base Map Location C4 Al M1 F3 C5 K2 G1 C2 J2 L1 K3 K5 M4 D7 H5 K4 C7 J4 G3 M4 E1 11 H3 G2 A2 F5 B1, G4, N1 D1 D3 K4 MY 7 BAY2 :/ BAY3 BAY4 • o� of VI S. PUBLIC 40 ACCESS PATH TO MALL VIA r ELEVATOR 4 4 CO PUBLIC ELEV. BAYS BAYS TRASH TRASH ...__MI ------- ©------ 1 1 0 4 7 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: An update to Council on recent public input sessions regarding changes to Short Term Rental regulations proposed in Ordinance No. 19, Series 2018. PRESENTER(S): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator ACTION REQUESTED OF COUNCIL: No action requested. BACKGROUND: First reading of Ordinance No. 19, Series 2018 passed on November 6th, however Council requested additional time to receive feedback from the lodging "condo -tel" community. The attached memo provides a recap of feedback received on November 13th during a public input session hosted by the Antlers. STAFF RECOMMENDATION: Provide feedback prior to second reading of Ordinance No. 19, Series 2018, anticipated for the December 4th Council meeting. ATTACHMENTS: Description STR November 20, 2018 - Page 65 0 TOWN OFVAILA Memorandum TO: Town Council FROM: Finance Department DATE: November 20, 2018 SUBJECT: Short -Term Rental Update I. SUMMARY On November 6th Town Council passed the first reading of Ordinance No. 19, revising the town's current regulations of short-term rentals. Based on Council direction, the second reading of the ordinance will be tabled until December 4th to allow more time for public input and discussion. 11. BACKGROUND At first reading of the ordinance on November 6th, a number of representatives from the lodging community voiced concerns over the STR regulation changes. On November 13th, town staff met with this group at a gathering hosted by the Antlers. Feedback from the condo -tel / lodging community on November 13th included the following sentiments: • Removing the exemption was an unexpected change • The $150 fee per unit will have a large impact financially, and the timing challenging for budget reasons if implemented this year • While the $150 fee is technically owed by each property owner, the management group stated that they would most likely take on the cost burden • The group expressed that they look and feel like a hotel, but hotels (since they are accommodation units) are not subject to this ordinance • The town doesn't need to administer complaints because with a front desk, the town shouldn't receive the complaints. • Requested clarification on a definition of "condo -tel" as it relates to front desk or onsite services November 20, 2018 - Page 66 0 III. DISCUSSION The new ordinance and accompanying tiered fee structure will address many of the concerns that were voiced by both the property management representatives as well as recent input from the condo-tel/lodging community. The following is a restatement of changes to the regulations that are currently proposed: - Any rental of a residential dwelling unit less than 30 days as a STR requires a registration. - Allowing "professionally managed" properties to be represented by a designated agent for the registration process and remittance of taxes. This would extend to property managers and "condo -tel" type of lodging properties for example. - Creation of an umbrella application for professionally managed units, so multiple properties can be registered under one application as long as information on each property is listed. The ordinance also allows for multiple properties to be included within one tax return remittance as long as supporting detail by individual property is provided. - Decriminalization of violations of the STR Ordinance. This means that rather than issuing a summons to municipal court, there is a fine structure for unresolved complaints or violations of the ordinance. The fines increase after the first violation within a consecutive 12 month period; upon the fourth violation in that same period, the STR will be prohibited for two years. The fines start at $500 for the first violation, then $1,500 for the second violation, $2,500 for the third violation and a two-year prohibition on renting at the fourth violation. - Based on feedback from participating citizens, Council agreed to revise the ordinance to no longer require the property owner's name and contact information on the posting in the interior of the rental unit. The posting must still contain the contact information of the local representative. - A majority of Council agreed to the $150 per property/unit fee during the October 16th meeting, however based on feedback received from property managers and the condo -tel lodging community, council directed staff to implement a tiered fee structure. The proposed fee structure: • $150 per unit fee for individually rented units; Fractional units will pay per unit, not per owner. • A 50% discount ($75) per unit fee for professionally managed properties - 2 November 20, 2018 - Page 67 0 • A 75% discount ($37.50) per unit fee for professionally managed properties with a 24/7/365 onsite manager ("condo- tels "). This new fee structure will be presented to Council on December 18th as a separate resolution to coincide with the second reading of the STR Ordinance. - Staff is proposing a March 1st 2019 effective date for the revised regulations. The intent is to allow enough time for further public outreach and communication from the town as well as managers to communicate with their owners about the changes. IV. ACTION REQUESTED FROM COUNCIL Staff is requesting Council's feedback prior to the second reading of Ordinance No. 19, Series 2018 on December 4th. -3 November 20, 2018 - Page 68 0 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: EnergySmart Colorado 2018 Program Update PRESENTER(S): Kristen Bertuglia, Environmental Sustainability Manager, John -Ryan Lockman, Energy Programs Director, Walking Mountains Science Center, Nikki Maline, energy programs manager ACTION REQUESTED OF COUNCIL: As this is an informational presentation, there is no action requested of Council at this time aside from participation. BACKGROUND: The partnership between EnergySmart Colorado and the Town of Vail was developed in support of the adopted 2009 Environmental Sustainability Strategic Plan Goal #2: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the town's contribution to greenhouse gas emissions and impact on global climate change. Through the partnership the town offered an incentive program to Vail residents and business owners for energy efficiency upgrades. Early results demonstrate that the program was extremely successful within the town, more than doubling the goal of energy assessments performed and rebates issued. Staff from Walking Mountains Science Center will review the results with the Vail Town Council. STAFF RECOMMENDATION: Staff has proposed the continuation of the partnership with EnergySmart Colorado and the Town of Vail in the 2019 budget as an ongoing project and recommends the town continue to support the program. ATTACHMENTS: Description Community Energy Efficiecny Program Community Energy Efficiency Progrma- SLIDES November 20, 2018 - Page 69 0 walking mountans° EnergySmart sustainability COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 TOWN OF VA� YTD 11/12/18 Project Administration and Energy Coaching Energy Smart at Walking Mountains' energy analysts provide comprehensive energy assessments. An energy assessment allows homeowners to understand the next steps to improving their homes, making them more energy efficient and safe, while saving money and reducing their carbon footprint. Energy Coaches at Walking Mountains provide energy coaching to all those who have had a home energy assessment. We also provide coaching to businesses. We recommend improvements based on the findings from visits to the property, and help throughout the entire process, with contractors, bids, verification, and rebates. We provide best practices on potential upgrades, and DIY opportunities. Energy Smart at Walking Mountains is a one-stop local resource for building energy efficiency. In 2018, in the Town of Vail, Energy Smart at Walking Mountains has managed the Budget and fulfilled the Contract Goals for the Community Energy Efficiency Program. Contract Goals 012018 Q2 2018 Q3 2018 Q4 2018 (thru 11/12) Total YTD Q4 2018 (after 11/12 expected) Total Final (expected) Contract Goals # Home Energy Assessments completed (Goal=20) 6 13 9 7 35 6 41 20 # Residential Rebates provided (Goal=10) 1 1 6 3 11 5 16 10 # Commercial Rebates provided (Goal=10) 0 0 4 3 7 4 11 10 Contract Budget (total $40,000) Q1 2018 Q2 2018 Q3 2018 Q4 2018 (thru 11/12) Total YTD Q4 2018 (afterll/12 expected) Total Final (expected) Contract Budget Details Home Energy Assessments $1,800 $3,900 $2,700 $2,100 $10,500 $1,800 $12,300 $6,000 Residential Rebates $500 $500 $2,021 $1,163 $4,184 $2,424 $6,608 $10,000 Commercial Rebates $0 $0 $3,000 $2,849 $5,849 $4,000 $9,849 $10,000 Marketing/Outreach $0 $1,919 $324 $0 $2,243 $0 $2,243 $5,000 Project Administration & Energy Coaching $2,250 $2,250 $2,250 $1,125 $7,875 $1,125 $9,000 $9,000 Total 4,550 $8,569 $10,295 $7,237 $30,651 $9,349 $40,000 $40,000 2 0 1 8- T O V COMMUNITY ENERGY EFFICIENCY WAGE WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 70 c walking mountains' EnergySmart sustainability COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 TOWN OF(t'411_) Community Impact This program is helping stimulate the local economy & workforce! YTD 11/12/18 Annual Community Savings (estimated combined savings for homes & businesses): $8,906 Economic Stimulus YTC (total project costs -residential & commercial rebates; and assessments): $1,426,283 Participant Comments: "Your help in getting me to understand the rebate program with Walking Mountain and with Holy Cross energy was invaluable, as was the program. Based on the rebate available, we went through with the work of air sealing and insulation. The contractor was great, the outcome has been great, and your help was also great. look forward to having a more comfortable house and saving energy at the same time. Again, thanks for a job well done!" -Bernie, West Vail "I wanted to thank Walking Mountains, the Town of Vail and anybody else who make this energy audit possible. It is an amazing service for energy conservation and a big help to the recipients. Thanks for being involved in that extra step!" -Lee Moosburger, East Vail 2 0 1 8- T O V COMMUNITY ENERGY EFFICIENCY 2 I P A G E WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 71 0 walking mountans° EnergySmart sustainability COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 TOWN OF VA� YTD 11/12/18 Environmental Impact The carbon reduced because of Quick Fix measures installed at the time of an energy assessment, residential retrofit projects and commercial retrofit projects completed YTD, is an estimated annual carbon savings of 246,218.52 pounds, equaling 410 Metric Tons, and: Greenhouse gas emissions from 87.7 1,003,686 143 Passenger vehicles driven for one year CO2 emissions from - or- Miles driven by an average passenger vehicle - or- 41PO4 Tons of waste recycled instead of landfilled ri) 46,079 448,035 5.4 gallons of gasoline consumed Carbon sequestered by 10,613 tree seedlings grown for 10 years - or- - or- Pounds of coal burned - or- ' 0'0 00 tanker trucks' worth of gasoline 482 3.3 acres of U.S. forests in one year - or- acres of U.S. forests preserved from conversion to cropland in one year Equivalency information gathered from the EPA's online Greenhouse Gas Equivalencies Calculator 2 0 1 8- T O V COMMUNITY ENERGY EFFICIENCY 3 I P A G E WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 72 0 walking mountans° EnergySmart sustainability COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 40 — 35 — 30 25 20 15 10 5 0 TOWN OF VA� Residential Home Energy Assessments - Rebates YTD 11/12/18 Engaging TOV Homes through Energy Smart 2013 2014 2015 2016 2017 2018 YTD created 11-12-2018 Assessments Retrofits 4k A total of 10 Dmprehensive energy assessments were completed in Vail last year (2017). As of 11/12/18 we have completed 35 assessments in Vail this year (2018). This is already a 71% increase from 2017 to 201E, plus we anticipate 6 additional assessments will be done by the end of the year, making it 41 total residential energy assessments in 2018. 41- A total of 5 residential energy retrofit rebates happened in Vail last year (2017). As of 11/12/18 we have completed 11 residential energy retrofit rebates in Vail this year (2018). This is already a 55% increase from 2017 to 2018, plus we anticipate 5 more rebates will be processed by the end of the year, making it 16 total residential rebates in 2018. 2 0 1 8- T O V COMMUNITY ENERGY EFFICIENCY 4 I P A G E WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 73 0 walking mountains EnergySmart sustainability COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 Residential (continued) Home Energy Assessments - Rebates YTD 11/12/18 Locations of Home Energy Assessments & Rebates in the Town of Vail, 2018 YTD: Project Types: • Lighting • Heating • Water Heating • Thermostat • Insulation • Air -Sealing • Windows a A 2018-TOV COMMUNITY ENERGY EFFICIENCY 5IPAGE WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 74 o walking mountains EnergySmart sustainability COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAIL1 TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 Commercial ebates Locations of Commercial Rebates in the Town of Vail, 2018 YTD: YTD 11/12/18 Project Types: • Lighting • Heating • Water Heating NAMMINIMMI Q3-2018-TOV COMMUNITY ENERGY EFFICIENCY 6IPAGE WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 75 o walking mountains' sustainability EnergySmart COLORADO TOWN OFVA� TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 QUARTER 3 REPORTING & INVOICE — 9/30/18 Marketing/Outreach This has been a true grass roots outreach effort, which has worked well. We have distributed posters and brochures and rack cards extensively, as well as talked to individual businesses and homeowners. We also spent minimal costs for geo-targeted advertising on social media, which was effective. And, the press release got a lot of traffic at the beginning of the year. Summary of Marketing and Outreach —2018 YTD • Events/Meetings-Talked individually with community members at events and for groups such as: TOV Annual Meeting, Vail Chamber & Business Association, Vail Board of Realtors, Climate Action Collaborative, and Lunch with Locals. • Press Release -Town of Vail and Walking Mountains both posted a press release. • E -Newsletters -Climate Action Collaborative, Energy Smart at Walking Mountains, and Talking Mountains. • Social Media -Twitter posts, Geo -targeted Facebook Ads which also show on games and other social media; mostly 2nd and 3rd quarters. See example on next few pages. • Poster -distributed around town, and saved as a PDF for emailing. See example on next few pages. • Rack Card -professionally created and continues to be distributed. It has been taken door- to-door to many businesses, sits in TOV resource centers, is provided at events/meetings, and contractors & energy analysts in Vail give it to their clients. One side is for businesses, and the other for homes. See example on next few pages. • Personal Emails-sent to all Town of Vail Energy Smart previous participants and inquiries, personally letting them know about the incentives. Q3-2018-TOV COMMUNITY ENERGY EFFICIENCY 7 I P A G E WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 76 0 walking mountains' sustainability EnergySmart COLORADO TOWN OFVA� TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 QUARTER 3 REPORTING & INVOICE — 9/30/18 Example of Social Media Posts: 0 �. o Town of Vail Residential and Commercial Double Energy... WalLag Save money and stay warm this winter! For 2018 ONLY: qualifying energy efficiency... Learn More? No Yes 4 0 ❑ Shortcuts Edit Eagle County Gives ••• walling mountains 1 VAIL MOMS!! eff+ Explore ® Ads Manager MEvents Ot Groups Pages •* Fundraisers iL Friend Lists o On This Bay Pages Feed Photos Games See More... Create walking mountains Sponsored(demo) C Town of Val! homes & businesses WIN BIG with energy efficiency upgrades! CIlck to learn more about double rebates for qualifying energy efficiency protectsI NN NY WALKINOMOUNTAINS. ORO Town of Vail Double Rebate Incentive Program Available now. fora limited time In 20181 00 You, Rebecca Hollister, Couhnay Grant and 2 others 0 Love Write a comment.. Most Relevant - p Comment Signet 2 Comments •- O O 411)CourtneyGrant So Is the rebate for solar $1000 now, I have a guy ��44VII in Vail who Is going to sign a contract soon Llke•Reply •th walking mountains Hi Courtney Grant, if you would like to personal message this account or fII out the form on this post, we will connect you to one of our energy analysts and they an answer all of your questions! Like -Remy -10 Nikki Moline Hi Courtney Grant - Yes, only in Vail in 2018, call or email me t'J We can discuss) -Nikki Marine IJke-Reply -1m walking mountains Sponsored (demo) Town of Vail homes and businesses WIN BIG with energy efficiency updates: free coaching. double rebates, and more! Sign up today! Town Of Vail Energy Efficiency Incentive Program The Town of Vail is parNeret with Energy Smart Colorado at Walking Mountains Sr2ence Center to provide free on-site energy audits and double rebates for energy efficiency upgrades within the Town of Vail Participants wit also have avows to a WWW.WALICNGMCL1NTAINS.ORG Q 3- 2018 - T O V COMMUNITY ENERGY EFFICIENCY Learn More - Preview i walking mountains shared a link. VOLT DONT HAVE TO WAIT FOR SNOW. Town of 5111 Double Energy Rebates! LEARN MOK I Be the first to Ilke this Like AMA TO START MAK Town of 5.11 Qcomment Gretchen Pieshaw 2 hours ago See More Your Pages (3) .alsioc Tu Walking Mountains Sustain_ Messages ig Notifications T o Fo Photo Live Invite Likes Views Pasts 759 1 new like this week 11) People Near Your Business Are on Facebook 8 I P A G E WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 77 0 walking mountains' sustainability EnergySmart COLORADO TOWN OF(D TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 QUARTER 3 REPORTING & INVOICE — 9/30/18 Poster distributed all around town: Double Rebates! FOR BUSINESSES Vailbusinesses get up to $2,000* back for completed energy upgrades! FREE Energy oac ing! FREE Business Site Visi .1 FOR HOMES Vail residents can receive up to $1,000* back in double rebates! tvr FREE Energy Coaching! FREE Home Energy Assessment! Town of Vail Energy Efficiency Program Enroll now, it's easy! EnergySmartColorado.com 970.328.8171 I EAGLE@ENERGYSMARTCOLORADO.COM *Funds wadeavailablethanks to a partnership between the Town of Vail and Energy walking mountains' " % e. Energy-. g Mountains Science Center 0ouhle rebates available to Vad TOWN OF VAIN businesses and homes, for qualifying projects, while funds last in 2018. Q 3- 2 0 1 8- T O V COMMUNITY ENERGY EFFICIENCY 9 I P A G E WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 78 0 walking mountains' sustainability EnergySmart COLORADO TOWN OF(D TOWN OF VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 QUARTER 3 REPORTING & INVOICE — 9/30/18 Rack Card — distributed around town, at events, and in various resource centers: MAKING ENERGY EFFICIENT UPGRADES IS T NOW GET PAID FOR IT! Vail homes can receive up to $1,000" back in double rebates! Making energy efficiency upgrades will save you money on utility costs and improve your home's performance. Plus get: FREE Home Energy NA\ Assessment! FREE Energy "` Coaching! Enroll Now, it's Easy! EnergySmartColorado.com TO LEARN ABOUT ENERGY COACHING & INCENTIVES CALL 970.328.8777 OR EMAIL EAGLE@ENERGYSMARTCOLORADO.COM EnergySmart alking mounts ns' science center TOWN OF VAIL 'Funds made available thanks t0 a partnership between the Town of Vail and Energy Smart at Walking Mountains. Free assessments & double rebates available to Vail homes. far nualifvine oroiects_ while funds Iasi in 2D18_ n YOUR BUSINESS CAN GET T WISE ENERGY FICIENCY CHOICES! Vail Businesses -get up to $2,000* back for completed energy upgrades! Limited time! Making energy efficiency upgrades will save you money on utility costs and improve your bottom line. Sign-up for: FREE Site Visits 41 FREE Energy Coaching! Don't Miss Out. Enroll Now. It's Easy! EnergySmartColorado.com TO LEARN MORE ABOUT ENERGY COACHING & AVAILABLE INCENTIVES, CALL 970.328.8777 OR EMAIL EAGLE@ENERGYSMARTCOLORADO.COM Ene gySmart l walking mountains' co ,o. science center '1111117P"riA TOWN OF VAIL' 'Funds made available thanks to a partnership between the Town of Vail and Energy Smart at Walking Mountains. Double rebates available to Vail businesses, for qualifying protects, while funds last In 2018. Q 3- 2 0 1 8- T O V COMMUNITY ENERGY EFFICIENCY 10 1 P A G E WWW.WALKINGMOUNTAINS.ORG/ENERGY • 970-328-8777 • EAGLE@ENERGYSMARTCOLORADO.COM November 20, 2018 - Page 79 0 TOWN OfcliT) COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 Partnership with Energy Smart at Walking Mountains Science Center walking mountains- EnergySmart sustainability COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS November 20, 2018 - Page 80 of 165 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS Overview TOWN OF VAILI • Program Background • Marketing & Outreach • Residential Energy Assessments & Rebates • Commercial Rebates • Environmental & Community Impacts COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18- Page 81 of 165 walking mountains Energy5mart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS Energy Smart Colorado Program Background • 2010-2013 ARRA - Better Buildings • County Collaboration • Partner Nonprofits Gunnison County COLORADO AJ ORE C.RE TOWN OF VAILI EAGLE COUNTY walking mountains science center BETTER BUILDINGS COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 82 of 165 walking mountains EnergySmart suss nna6ilfty YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI Energy Smart Colorado Territory MIGUEL COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 83 of 165 walking mountas sustainability EnergySmart YOUR LOCAL ENERGY EFFICIENCY PARTNERS Information Easy access to: Financing Incentives N Workforce TOWN OF VAILI eep3 to a Comfortable, Warm & Energy Efficient Home ..c O Get an Energy Smart Assessment O Determine an Action Plan O Implement & Install Upgrades November 20, 2018 - Page 84 of 165 COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI Energy Smart Colorado Procec • Utilizing locally based, knowledgeable Energy Coaches that can take a customer through all of the stages: • Energy Assessment • Safety Check/CO Levels • Report review/coaching • Contractor referral/Bid review • Project facilitation/QA • Rebate Processing (one stop shop) • Customizing scope of services for each client based on demand. COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 85 of 165 walking mountains' EnergySmart suss nna6ilfty YOUR LOCAL ENERGY EFFICIENCY PARTNERS • Low Cost Home Energy Assessment • Combustion Safety Analysis Infrared Analysis • Blower Door Testing • Quick Fix Installs • Report with Recommended Actions TOWN OF VAILI walking mountains Home Wade White 1814 Glacier Ct #B Vail CO, 81657 (970)476-4472 wade@ cottageassistedliving.com Audit Date Oct 31. 2018 09:00 am Audited By Nick Byk Deeper Green Consulting BPI Building Analyst and Envelope Professional (975) 471-4298 nick@ d eepe rg ree nc o nsult i ng.com Walking Mountains Science Center 318 Walking Mountains Lane Avon CO, 81620 Office 970-328-8777 Mon - Fri 9am-Spm II 1EIMEN Home Performance Report Congratulations Wade! You have taken the first step to improving :1c comfort, safety and efficiency of your home. The following report details the findings of your Home Performance Assessment through the Energy Smart Colorado Program. Our goal is to improve the safety, performance and comfort of your home, while also reducing your energy consumption. In the following report, you wilt find data, analysis and recommendations regarding your home based upon the assessment. Thank you for the opportunity to help make your home more energy efficient, Deeper Green Consulting Inside Your Report Cover Solutions Upgrade Details Health & Safety Additional Notes Rebates & Incentives Financing Metrics Tech specs Glossary COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 86 of 165 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWNOFVAIL✓ CO$ .GREEN BUILDING A SUSTAINABLE FUTURE 09 Environmental Sustainability Strategic Plan TOV Goals PUBLIC EDUCATION & COMMUNICATION Goal 5: Increase public education and awareness, communication and environmental stewardship in the Town of Vail. TOWN OF VA ENERGY EFFICIENCY Goal 2: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change. Objectives 1. Track and reduce the Town of Vail municipal and community energy use and GHG emissions. 2. Implement a sustainable building code program that requires new construction and major renovations to achieve designated resource and energy efficiency targets. 3. Implement energy efficiency and conservation measures for municipal facilities. 4. Increase fuel efficiency, reduce fuel and oil consumption and create a viable program for alternative fuels within the Town fleet. 5. Implement community energy efficiency and renewable energy program. November 20, 2018 -Page 87 of 165 COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 walking mountas sustainability EnergySmart YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI COMMUNITY ENERGY EFFICIENCY Contract Goals Contract Goals Q1 2018 Q2 2018 Q3 2018 Q4 2018 (thru 11/12) Total YTD Q4 2018 (after 11/12 expected) Total Final (expected) Contract Goals # Home Energy Assessments completed (Goal=20) 6 13 9 7 35 6 41 20 # Residential Rebates provided (Goal=10) 1 1 6 3 11 5 16 10 # Commercial Rebates provided (Goal=10) 0 0 4 3 7 4 11 10 COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 88 of 165 walking mountas sustainability EnergySmart YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI COMMUNITY ENERGY EFFICIENCY Contract Budget Contract Budget (total $40,000) Q1 2018 Q2 2018 Q3 2018 Q4 2018 (thrull/12) Total YTD Q4 2018 (afterll/12 expected) Total Final (expected) Contract Budget Deta i Is Home Energy Assessments $1,800 $3,900 $2,700 $2,100 $10,500 $1,800 $12,300 $6,000 Residential Rebates $500 $500 $2,021 $1,163 $4,184 $2,424 $6,608 $10,000 Commercial Rebates $0 $0 $3,000 $2,849 $5,849 $4,000 $9,849 $10,000 Marketing/Outreach $0 $1,919 $324 $0 $2,243 $0 $2,243 $5,000 Project Administration & Energy Coaching $2,250 $2,250 $2,250 $1,125$7,875 $1,125 $9,000 $9,000 Total 4,550 $8,569 $10,295 $7,237 '$30,651 `$9,349 $40,000 $40,000 COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 89 of 165 walking mountains EnergySmar� sustnnu6ilfty ecr ornan TOUR LOCAL ENERGY EFFICIENCY PARTNERS Marketing & Outreach • Grass Roots - Individual Contact • Printed Materials • Social Media MAKING ENERGY EFFICIENT UPGRADES IS THE. RIGHT THING TO DO. NOW GET PAID FOR IT! Vail homes can receive up to $1,OOQ* back in double rebates! Making energy efficiency upgrades will save you money on utility costs and improve your home's performance. Plus get: FREE Home Energy \ "-'-ssment! .• 101 FREE Energy Coaching! Enroll Now, it's Easy! EnergySmartColorado.com TO LEARN ABOUT ENERGY COACHING & INCENTIVES CALL 910.328.8777 OR EMAIL EAGLE@ENERGYSMARTCOLORADO.COM walking mountains l r EnergySmall science center TOWN OF VAIL. 'Funds made available thanks W a partnership bebveen the Town at vail and Energy Smart at Walking Mountains. Free assessments & double rebates srailable to Vail homes, for qualifying projects, while -fonds last in 2018. TOWN OF VAIILI YOUR B GET 1 FOR MAKING ISE ENERGY EFFICIENCY CHOICES! Vail Businesses -get up to $2,000* back for completed energy upgrades! Limited time! Making energy efficiency upgrades will save you money on utility costs and improve your bottom line. Sign-up far: FREE Site Visits FREE Energy Coaching! Don't Miss Out. Enroll Now. It's Easy! EnergySmartColorado.com TO LEARN MORE ABOUT ENERGY COACHING & AVAILABLE INCENTIVES, CALL 970.328.8771 OR EMAIL EAGLE@ENERGYSMARTCOLORAOO.COM • EnergySmart walking mountains' ► iCr, sciescecenter TOWN OfVAiI. 'Funds made available thanks to a partnership between the Town of Vail and Enery Smart at Walking Mountains. Double rebates available to Hail business, for qualllying projects, while -fonds last In 2018. COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 90 of 165 walking mountains' EnergySmart suss nna6ilfty YOUR LOCAL ENERGY EFFICIENCY PARTNERS Facebook Post (geo-targeted) This ad has been shared with you. walking mountains "''"'.L, Sponsored (demo) Q Town of Vail homes & businesses WIN BIG with energy efficiency upgrades! Click to learn more about double rebates for qualifying energy efficiency projects! NWWt..WALKINGMOUNTAINS.ORG Town of Vail Double Rebate Incentive Program Available now, for a limited time in 2013! Sign Up 0 Courtney Grant and 2 others gb Like Q Comment 0 - Town Of Vail Energy Efficiency Incentive Program The Town of Vail is partnering with Energy Smart Colorado at Walking Mountains Science Center to provide free on-site energy audits and double rebates for energy efficiency upgrades within the Town of Vail. Participants will also have access to... W W W. WAL K I NGM OU NTA I NS.O RG Learn More TOWN OF VAILI Town of Vail Residential and Commercial Double Energy... momt.ma Save money and stay warm this winter! For 2018 ONLY: qualifying energy efficiency... Learn More? No Yes 0 El Page 91 of 165 COMMUNITY ENERGY EFFICIENCY PROGRAM e 01$18- walking mountas sustainability Energy5mart YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI Residential Assessments & Rebates 40 35 30 25 20 15 10 5 0 Engaging TOV Homes through Energy Smart 2013 2014 2015 2016 2017 2018 YTD created 11-12-2018 Assessments --Retrofits • 71% increase in energy assessments from 2017 to 2018 YTD • 69% increase in Retrofit Rebates from 2017 to 2018 YTD COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 92 of 165 walking mountains �nergy5mar� suss nna6ilfty YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI Residential Assessments & Rebates Locations COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 93 of 165 walking mountains Energy5mar sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI Residential Rebates - Projects • Heating • Water Heating • Insulation • Air -Sealing • Lighting • Thermostats • Windows DG -700 Pressure & Flow Gauge COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 - Page 94 of 165 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI Commercial Rebates - Locations • Focused in the villages / core • Lots of opportunities with commercial projects • Big impact COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 95 of 165 walking mountains sustainability EnergySmart�a,o.noo YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAIL' Commercial Rebates - Projects • Heating • Water Heating • Lighting Commercial Facility Primary Energy Use Splits Electronics, 8% Ventilation, 7% Water Heating, 7% Refrigeration, 4% Computers, 4% Cooking, 2% Space Heating, 13% Other, 14% Space Cooling, 14% Lighting, 27% Source: 2008 EIA Buildings Energy Data Book COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 96 of 165 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS Annual Carbon Savings TOWN OF VAILI The carbon reduced because of Quick Fix measures installed at the time of an energy assessment, residential retrofit projects and commercial retrofit projects completed YTD, is an estimated annual carbon savings of 246,218.52 pounds, or 410 Metric Tons, and: Greenhouse gas emissions from 87.7 Passenger vehicles driven for one year -or- 1 ,003,888 Miles driven by an average passenger vehicle -or- 143 Tons of waste recycled instead of landfilled COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 97 of 165 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI Annual Carbon Savings(continued) CO2 emissions from 46,079 gallons of gasoline consumed -or- Carbon sequestered by 10,613 1' tree seedlings grown for 10 years -or- 448,035 1 v Pounds of coal burned 482 acres of U.S. forests in one year -or- NILO -or- 5.4 tanker trucks' worth of gasoline 3.3 acres of U.S. forests preserved from conversion to cropland in one year COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 98 of 165 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS Community Impact Annual Community Energy Savings (estimated combined savings for homes & businesses) $8,906 TOWN OF VAILI Economic Stimulus YTD (total project costs for residential & commercial rebates; and assessments): $1,439,843 This is helping to stimulate the local economy & workforce! COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 99 of 165 walking mountains EnergySmart sustainability YOUR LOCAL ENERGY EFFICIENCY PARTNERS TOWN OF VAILI "Your help in getting me to understand the rebate program with Walking Mountain and with Holy Cross energy was invaluable, as was the program. Based on the rebate available, we went through with the work of air sealing and insulation. The contractor was great, the outcome has been great, and your help was also great. I look forward to having a more comfortable house and saving energy at the same time." —Bernie, West Vail "I wanted to thank Walking Mountains, the Town of Vail and anybody else who make this energy audit possible. It is an amazing service for energy conservation and a big help to the recipients. Thanks for being involved in that extra step!" —Lee Moosburger, East Vail COMMUNITY ENERGY EFFICIENCY PROGRAM 201$18 -Page 100 of 165 Thank You, Town of Vail, for making this program possible! TOWN OP)VAIL COMMUNITY ENERGY EFFICIENCY PROGRAM 2018 Partnership with Energy Smart at Walking Mountains Science Center John -Ryan Lockman Energy Programs Director johnryan@walkingmountains.org walking mount° sustainability EnergySmart i COLORADO YOUR LOCAL ENERGY EFFICIENCY PARTNERS Nikki Maline Energy Programs Manager nikkim@walkingmountains.org November 20, 2018 - Page 101 of 165 TOWN Of UAIL VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Project Re -Wild Program Update PRESENTER(S): Peter Wadden, Watershed Education Coordinator ACTION REQUESTED OF COUNCIL: Does the Vail Town Council support broadening of the types pf projects and aspects of projects to be funded under Project Re -Wild in order to increase our ability to incentivize property owners to see projects through to completion? BACKGROUND: Town environmental staff wish to update the Council on accomplishments and shortcomings of Project Re -Wild after the program's second summer.Over the two-year life of the program, the town has spent $45,883 on project design of just over $100,000 budget. Only one project has been completed to date. Thanks to funding and volunteers from Eagle River Watershed Council (ERWC), the Cedar Point Project was completed at no cost to the HOA or residents. The other six projects that have been undertaken have stalled at various stages of development, been terminated by the property owner, or (in one case) are scheduled to be completed in 2019. STAFF RECOMMENDATION: Staff recommends Town Council direct staff to amend Project Re -Wild to fund 50% of design and 50% of construction of riparian restoration projects. The increased support for project construction will incentivize HOAs and property owners to see projects through to completion. ATTACHMENTS: Description Project ReWildMemo112018 ProjectReW ildPresentation112018 ERW CLetterOfSupport CasaDelSolLetterofSupport Cedar POint Letter TimberCreekLetterofSupport November 20, 2018 - Page 102 TOWN OFD } Memorandum To: Vail Town Council From: Community Development Department Date: November 20, 2018 Subject: Project Re -Wild: Update on Program Accomplishments and shortcomings I. PURPOSE The purpose of this memorandum is to provide the Vail Town Council an update on projects completed or partially completed under Project Re -Wild, a public-private cost -share to restore riparian habitat on private property. Does the Vail Town Council support broadening of the types pf projects and aspects of projects to be funded under Project Re -Wild in order to increase our ability to incentivize property owners to see projects through to completion? II. BACKGROUND The Restore the Gore Strategic Plan was adopted by Resolution 9, Series of 2016 on March 15, 2016. The Strategic Plan identifies the "loss of riparian vegetation and habitat" as one of the three main causes of the declining health of Gore Creek. Item number 15 of the High -Priority Plan Actions is to "develop and implement a public-private cost -share program to facilitate restoration of important vegetated buffers on private property." Project Re -Wild was debuted in the summer of 2017 as a program to incentivize private property owners to restore and maintain riparian buffers. As implemented, Project Re -Wild funds 75% of the design costs of riparian restoration and bank stabilization on private property. The other 25% of design falls on the property owner(s), as does the cost of construction and implementation unless outside funding can be secured through grants or donations. Town staff provide exert guidance om plant selection, project design, permitting and implementation throughout. Over the two-year life of the program, the town has spent $45,883 on project design of just over $100,000 budget. Only one project has been completed to date. Thanks to funding and volunteers from Eagle River Watershed Council (ERWC), the Cedar Point Project was completed at no cost to the HOA or residents. The other six projects that have been undertaken have stalled at various stages of development, been terminated by the property owner, or (in one case) are scheduled to be completed in 2019. III. BARRIERS TO IMPLEMENTATION In many cases, property owners in Vail are willing to consider changes to their landscaping to benefit the aquatic ecosystem and reduce erosion nearby. However, most do not see it as a valuable investment or a priority when having to choose between funding a restoration effort or funding a new roof or re -paving a driveway. The most enthusiastic participants have been those who are suffering severe erosion and loss of property on their own streambanks, and even one of those is currently in an internal legal battle between homeowners adjacent to the creek, who want to fund a project to protect their yards and foundations, and homeowners away from the creek who do not believe they should pay to protect their neighbors' property. Even when the project at Cedar Point was fully funded at no cost to the HOA or residents, some residents November 20, 2018 - Page 103 preferred to keep their lawn rather than have native plants introduced that might impair their view of Gore Creek. Below is an excerpt from an email from a representative of one HOA that summarizes the response most property owners and managers have when approached about this program: I'm struggling to explain why our property owners should pay for any of this. I know you're seeking outside funding, but other than "it's the right thing to do for the health of the river", what do I say to skeptical owners who say that we are giving away useful land and getting nothing but a bad view in return? I think it's safe to say we are not adamantly opposed to this plan, but we just had a large capital assessment and we are facing some additional capital needs, it's hard to get enthusiastic about this one. Designs for restoration projects on three properties completed through Project Re -Wild now sit on the shelf, the HOAs having opted not to implement them. Design of these incomplete projects cost the town over $30,000. Because Project Re -Wild is not authorized to fund implementation, there is little town staff has been able to do to get these projects completed and ensure that taxpayers realize a return on their investment in project design. What follows is a summary of staff suggestions to update or amend Project Re -Wild to improve the effectiveness of the incentive for property owners to restore riparian habitat on private property. IV. PROJECT RE -WILD — OPTIONS FOR IMPLEMENTATION Option 1 — Riparian Area Protection Ordinance Several states have enacted regulations that apply to buffer zones, which restrict land disturbance and trimming of vegetation within, for example, a 25 foot buffer adjacent to creeks, streams, rivers, saltwater marshes, and most lakes and ponds, and within a 50 foot buffer on trout streams; such as in the Georgia Erosion and Sedimentation Control Act. Property owners may not cause any significant land disturbance within this buffer without a variance, but may thin or trim vegetation so long as water quality and aquatic habitat are protected and a natural canopy is left in sufficient quantity to provide shade on the stream bed. Many local governments have adopted ordinances that specify wider buffers than the state minimum requirements. Some local governments also offer financial and or technical assistance with stream bank restoration and erosion control. Tradeoffs Potentially the most efficient way to achieve a stable riparian buffer zone within the Town of Vail • Lowest cost to the town • No perception of unfairly applied tax dollars (as may occur with incentives specific to creek -front property) • Addresses all development in the riparian zone — (hardscape and turf, etc.) • Requires dedicated enforcement • Applying a blanket buffer zone requirement throughout town could be challenging • May create non -conforming properties (i.e., zoning -many properties legally encroach into the riparian area with a structure today, or will be immediately non -conforming with the proposed ordinance by mowing) • Impact on land use (e.g. patio, lawn, storing of material like gravel, construction of water features, possible development, etc.) Town of Vail Page 2 November 20, 2018 - Page 104 Option 2 — Project Re -Wild 2.0 - Streambank Restoration and Stabilization Incentive Program A public-private cost share under which the town would continue to offer matching funds to creek -front property owners who wish to either construct bank stabilization structures or plant native vegetation to stabilize streambanks. This option would largely retain the character of Project Re -Wild in its current form but would expand town support to fund a portion of both technical assistance (project design) and construction and implementation. Staff recommends town cover 50% of project design and 50% of construction. Post -project monitoring would occur for 1-2 years to ensure that improvements are not removed or reversed. Tradeoffs • Money invested goes directly into stream corridor and riparian buffer • Encourages creek -front land owners to implement best management practices • Addresses all developments in the riparian zone • Participation is limited to property owners adjacent to Gore Creek and its tributaries; not a "watershed -wide" approach V. STAFF RECOMMENDATION Staff recommends that the Vail Town Council direct staff to update Project Re -Wild to include financial assistance for riparian restoration construction (Option 2). A public-private cost -share with a cap of up to 50% of a project budget will help defer the cost of restoration to landowners, encourage them to undertake riparian restoration projects, and demonstrate to the community the town's commitment to water quality. Should the Vail Town Council wish to pursue Options 2 above as Project Re -Wild version 2.0, staff recommends a maximum per property cap of no more than 50% of the total project cost or $75 per foot of stream frontage on the property. Depending upon which of the options the Council selects, success of Project Re -Wild may be determined through several metrics in addition to standard macroinvertebrate monitoring, linear feet or square feet of streambank restored, number of participants, number of native trees and shrubs established, etc. Town of Vail Page 3 November 20, 2018 - Page 105 Project Re -Wild version 2.0 Pete Wadden Watershed Education Coordinator pwadden@vailgov.com 970.479.2144 1 lovevail.org GORE CREEK November 20, 2018 - Page 106 of 165 Riparian restoration is needed in Vail An outside audit identified approximately 1.6 miles of private stream frontage and 3.5 miles of town or CDOT-owned stream frontage in need of restoration (Gore Creek only) November 20, 2018 - FlAveeYa9.8f65 Project Re -Wild Current Status • Owners of land along Gore Creek or its tributaries are eligible to request a consultation and apply for financial assistance with landscape design • Funds may not be used for plants, construction or construction materials November 20, 2018 - FlaeveeYdg'8f 65 Technical Assistance Live Gribwall or Typical Log gibbing adapted from 'Erosion Drams' Figire 17 • Property owners receiving assistance from Project Re -Wild are required to provide matching funds for at least 25% of design costs • Town staff assist homeowners in navigating town, state and federal permitting processes when applicable November 20, 2018 - Flage Yad'8f i65 Expenditures to Date The Town has invested $45,883 in the design of five potential projects One of those projects has been completed Three of the other four projects are on hold One project is scheduled to be completed in 2019 That leaves about $60,000 of the original program budget still available November 20, 2018 - gyeeY481 65 Cedar Point • Total project cost was about $16,000 • Only project completed to date. • Was fully funded through Project Re - Wild and ERWC November 20, 2018 - F �eeYgil'{g65 • 68,000 square feet of grass is mowed nearly to creek edge • Preliminary design has been completed but HOA is skeptical it is worth the cost. • Town has partnered with ERWC to apply for $55,000 in grant funds toward estimated $86,000 project cost November 20, 2018 - Fuge M'8f 65 • Design is nearly complete. • Estimated construction cost is $48,209 1 11 .. • • ....._ .„...;:•.:.-•.t.....,- .... • •- •••••••n.•••• . - • ..,. --Awl,- - .:. •r...":. • • ...• • - . . • .. . ' • ........_ • .. , .. ''. • — ''' •-• , 7..; -.41, 4.'1,44 ' 1 .,' , -.1..e.,,,•;,,,' ........ 11:'.... :. ,„. 1'...",...41.' .r.Z.'• •44“..1ellit.!• ' , ."'.4 r -• ' .i......1" -11--"...- „ ... . " , . •••• ...10 7.:, ,.. , ,',...%. 44,111.•1e...- .1•10":2t..., ..... .. ' • .......e) ;:...;!;`•'•'.. ••• • • awn • ' '' .. .- .. • ......''' ."..ro . .. ...: '4 -- -,-''- v' .- A ::.....t,.. ,..•,__ -„ ... • '1” •15,. ' . •„t.'.,,r•!-, :•7dt..V-'...,,4i—,4. f _ :e10 -..- v..•. ..i.r''.-.•- ir ''''''...-:',..40 '... ' •' ',....,_. • :.+1'.;:. " - :'" ' • ••' I It:. . .r. '. .t.r.,1" . ' . . • • . ..- . - ......e.....',.7.7*".V.:‘. • • '. , ' :•:.." . . ., •-• • - ..... .....fo r.,..7. . •'.... •.- * ""....r.-' ' ' •,.' :, - ......*.....„, '.... ''' ..:'''.4,;,,,, ...-:. ' . •••tt.b...'4; • 4.gta-- -••• " .7•;••-• • • ' • ...I' .1.• ...: -." -. ... . -, • . •. • • .. .1.• ,.....• '1,7,-.10; 4.40...r. .. . . .2.1.. ,.. . r..- Crumbling streambank and erosion have creek -front owners concerned. Project stalled because non -creek -adjacent owners do not wish to share in substantial cost of project. November 20, 2018 - FegeY8165 Chapel Community approached TOV staff for guidance and design assistance. Ultimately decided not to move forward due to project COSI. November 20, 2018 - Flage Y 8{165 Casa del Sol A design was completed in 2018 at a cost of $4,785 to TOV. Plan is currently shelved. Estimated cost to complete is $17, 489. November 20, 2018 - kgyeeYgg'81g65 Severe erosion and bank destabilization. HOA opted not to participate in Project Re -Wild due to cost. November 20, 2018 - FlAveeYgg'81q65 Vuccich Residence Owners are concerned about loss of property to erosion. Design is nearly complete and implementation is scheduled to occur in 2019. November 20, 2018-FleeeY0'8f 65 We want to help get these projects across the finish line ...N. 6., S. , E. 4 *;w , IMO f1 fe ti 15 y.ig i 1 r x=; • Covering 75% of project design has proven not to be enough incentive for many HOAs • Staff recommends TOV fund 50% of design and 50% of project construction to make sure taxpayers see ROI on money already spent on design November 20, 2018 - age Ygg'8f i65 Staff Recommendations • Staff recommends council approve the use of program funds to support both 50% of design and 50% of construction • Projects will be monitored for 1-2 years after completion to ensure improvements are not removed or reversed • Any landscaping changes are subject to DRB approval LIVE POSTS (Not to scale) Note: rooted, leafed condition of plant material is not representative of the time of installation Live Posts. 7-20 long, 3"-6° diameter; Posts should extend to dry season water level Triangular Spacing of Posts 2`-4- ' 2'-4' Existing vegetation, plantings, or soil bioengineering techniques OHW, or 6"-12' Sankfull Above High Water Basef1ow Stream Ind o OQ t 0Oa 0 00 cc 0 Dry Season Water Level o0 2:1 to 5:1 Slope 0o bo November 20, 2018 - FLAveeM.81q65 Pete Wadden Watershed Education Coordinator pwadden@vailgov.com November 20, 2018 - gyeeY48T 65 Eagle River Watershed Council El VP Advocates for our rivers 330 Broadway, Unit D PO Box 5740 Eagle, Colorado 81631 Dear Town of Vail Council, 970-827-5406 info@erwc.org www.erwc.org Tax ID#: 20-4448864 November 12, 2018 Eagle River Watershed Council has been incredibly grateful for the opportunities we have had to work with the Town of Vail on both proposed and completed Re -Wild projects. Recently, our partnership was able to complete a successful riparian restoration project at the Cedar Point townhomes in East Vail. Championed by the HOA president, John Welaj, and through the help of AloTerra Designs and Crane Associates the work was completed as scheduled and we have since positively altered a stretch of Gore Creek that was experiencing erosion issues and sediment loading in the creek. Working closely with the Town of Vail's Pete Wadden on the Project Re -Wild ventures, we at ERWC have been privileged to be a part of the program's successes as well as having seen some its struggles. One of the core challenges with this program, as it currently exists, is funding. Regardless of whether or not the property is used for primary residences; the high rates of purchasing the home, HOA fees, taxes, etc. can be a burden on owners, which limits how much the average owner is willing to spend on river restoration projects. Some specific examples do come to mind when discussing the financial challenges of current and proposed Re -Wild projects. Presently, we are suggesting a much needed project to the Sundial HOA in East Vail. As the Water Quality Improvement Plan and Strategic Action Plan highlighted, Gore Creek has been stifled by the development in the area and this is a classic example where man-made engineering has taken away the water's natural room to roam. A high berm and large turf grass zone abut the creek causing bank loss and sedimentation issues across and downstream. When proposing the project to the HOA, naturally concerns have come up about the scope and design of the project which we were able to quell quickly and to their satisfaction. One hurdle that we cannot remove however is the cost. This particular HOA received recent assessments for other projects (e.g., garages) and understandably the home owners are unwilling to take on more expense. This valuable project seems unlikely to occur if funding is not secured from other sources; and this is not unique to Sundial HOA. During the Cedar Point project referred to earlier, we had to reduce the original plan and scope of work to fit their budget. Even after work was completed there was a lot of energy placed into carefully reviewing invoices to make sure there were no extraneous or unexpected costs that would become the burden of the homeowners. Eagle River Watershed Council is a nonprofit 507(c)3 organization that advocates for the health and conservation of the Upper Colorado and Eagle River basins through education, research, and projects. November 20, 2018 - Page 121 Gore Creek is currently on Colorado's list of impaired waterways (303d list) for reduced aquatic life, proving that it is badly in need of restoration. Stream and river health is invaluable to our community not only for human health and aesthetic reasons, but for countless economic drivers as well. As guardians of the Eagle River watershed including Gore Creek, we must be proactive in saving or nurturing riparian vegetation, water quality and habitat. Successful stewardship of waterways leads to: reduced erosion (which often threaten human structures), less sedimentation in streams (which equates to better water quality for people and aquatic life), more natural view corridors, and habitat thriving with wildlife, plant and aquatic species. Without proper funding going towards the implementation of projects, many will never get off the ground. Backing of design services, though valuable in its right, does not remove the obstacles of project implementation and therefore an evaluation of the funding structure seems to be called for. ERWC respectfully encourages an expansion or change in funding direction for Project Re -Wild. Thank you very much for your time. Please do not hesitate to contact me if I can provide any further information. Sincerely, Kate Isaacson 44-6b( Holly Loff Projects/Events Coordinator Executive Director November 20, 2018 - Page 122 Dear Peter - Thanks so much for all of the work you have done visiting Casa Del Sol and making recommendations on how we can improve the river water quality. The Board did receive a bid to implement your recommendations and because of the cost of that project we had to table it for future consideration. As you know it can be difficult to enroll a community association especially when they have incurred so many special assessments and costs over the last 5 years including a complete driveway replacement project this year, a face lift and new swimming pool in prior years. I do feel that the Board and the hoa may be more receptive to this project if they can get TOV assistance financially for the construction portion. We appreciate all your work and all realize this project is best for the environment and the community as a whole but sometimes financial priorities have to be made and this one doesn't seem like it will be getting done too soon if the hoa incurs the entire burden for this project. Sincerely, Dan McNeill, managing agent Casa Del Sol HOA November 20, 2018 - Page 123 Hi Pete, Cedar Point is grateful for the unique opportunity to partner with the TOV and ERWC on the Gore Creek restoration project in East Vail. I was pleased to see the collaboration of multiple entities, including $7K of funding from the ERWC, to achieve a common goal. The Town also provided valuable resources including: Funds for planning, staff expertise and an in -Kind donation of boulders. Thank you! If not for these partnerships, I think there is a good chance that the Cedar Point HOA would not have approved the project. Often times, owners are focused on more traditional capital projects such as a new roof, paving the parking lot, painting, etc. I hope there will be additional funding for future HOA's to participate. It certainly makes the decision process easier. Also, please feel free to reference Cedar Point as an example to follow. I'm happy to lend support and answer any questions. Gore Creek is a resource worth protecting! Sincerely, John Welaj November 20, 2018 - Page 124 I am a resident and former board member of the Lodges at Timber Creek. Two years ago, several owners expressed concern about the erosion of the streambank behind their unit and wondered if the association could look into solutions. Project Re -Wild seemed like a good option so we contacted Pete Wadden to see how this TOV project might fit our needs. What our association wants is to return the riparian zone to as close to native as possible and for the plants to provide stabilization of the bank at a reasonable level. We are not interested in landscaping that would provide grass lawns for the residents - we want it to be a natural and durable landscape. The suggestion was made that we hire a landscape architect to advise this project and then a construction crew to implement the design. The TOV was willing to provide some funding for the design, but not the construction. As we have not budgeted for this expense and cannot tap our modest reserve fund for the money, we opted for a do-it-yourself attempt. With Pete's guidance we were able to order around thirty plants that we planted with community labor. I am not sure how many of the plants will come back in the Spring, but the project gave our homeowners a stronger sense of ownership for keeping the bank healthy. I am unsure how the Project Re -Wild money is allocated, but it seems that if an association (that includes deed restricted units- FYI) is willing to have their land be returned to a native state, then the TOV should support this in both design and construction to the best of their ability. Ross Sappenfield Owner - Lodges at Timber Creek November 20, 2018 - Page 125 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AI PP Meeting Minutes ATTACHMENTS: Description AIPP Meeting Minutes TOWN Of UAIL November 20, 2018 - Page 126 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Monday, October 1, 2018 - 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Bill Pierce, Margaret Rogers, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from September 10 meeting. 2. Citizen input. 3. AIPP Winterfest programs, Ice Theater — Paul Wertin Molly updates the Board with details on the programs for Winterfest. She announces Doe Browning is now sponsoring the entire Winterfest, inclusive of the Lantern Walk and Ice Theater for a total donation of $18,000 to AIPP. Doe has also purchased a lot of swag for the lantern walk participants. Paul Wertin presents preliminary images for proposed changes to the Ice Theater. He plans to return to the December meeting with more details. He shows images of last season's Ice Theater and seating elements. He discusses the weather pattern from last year and how it delayed some of the installation since there was little snow for the bases. He reminds the Board he rebuilt the screen last season. He would like to keep the Ice Theater fresh, so guests continue to have interest in the installation and carvings. He discusses possibly connecting the chairs with an arch form bridging the top. It is safe regarding the stack and he has done this in the past for "Arches" — Winterfest. He discusses the dimensions of the chairs as well. He shows a bench design with a slight arch. He looks at other areas of the Gore Creek Promenade which are suitable for ice since there is very little sun. He discusses a low wall balustrade along the creek with scroll work and ornamentation. He also shows images of the "pocket space" across from Wishes which keeps shade all year round. He thinks it could be a fun kid area — mini -maze, with mini chairs, etc. Molly comments that for the arches we do want to ensure safety and be mindful of the scale. She likes the interactive nature of his designs. Kathy asks about seating and whether guests actually watch the theater or is it more for photo opportunities. Molly remarks it is truly a big photo / social media opportunity. As far as seating, people are not sitting for long periods of time. It seems that people enjoy experiencing the thrones for photos versus watching for long durations and this is why we have been including the short clips from Looney Tunes. Paul explains how the light in the chairs carries through the ice. The Board likes the kid area concept and expanding some of the installation space. The Board would like to finalize the discussion and costs of the Ice Theater when Paul returns for the December meeting. Margaret asks if we should look at changing the ice theater concept in the coming years. Molly mentions that we have announced the theater already to the press, but we can certainly look at other concepts for the future. Paul comments that the first year we did the screen we did have other elements throughout. Molly comments that the visual, music, and interactive nature of the theater draws people to the space in general. Kara asks Paul to bring cost breakdowns for the various elements to the December meeting. Molly mentions we should continue to have featured seating for the photo opportunities, but perhaps not quite as many so ice can be used for other elements. Paul has more flexibility with timing for installing by the 21st with the Grand Opening on December 23rd The Lantern Walk details and workshops are coming together. Lauren from Alpine Arts Center will also do the second free workshop at the library on December 23rd. She will be able to have staff assist her with this November 20, 2018 - Page 127 workshop due to the number of participants. There is a cohesive calendar being produced for the Snow Days and Holidays events. 4. RSES Garage update The concrete pour for the foundation is scheduled to happen this week. We received the stamped engineering drawings from the artist. The concrete pour estimate was $18,451 from the contractor. Greg Hall got the cost to $16,700 + drilling of anchor bolts. The artist agreed to this amount which will be deducted from his third installment of the contract. The fourth installment is final acceptance from the Board after the work is installed. Molly will work with Town Attorney to have an amendment stating this deduction from the artist fee schedule. The Board comments the artist should pull monies from his contingency which is $11,700 and not AIPP. Bill comments it is the responsibility of the artist to have accurate estimates. The workshop with the third graders of RSES will take place sometime between Oct 25/26 — 29/30. Molly explains that the students paint on a form and the artist will apply it at the studio during fabrication. The Board believes a spring installation makes most sense, so it isn't compromised before the construction is complete. The Board motions that any over budget cost on the project comes from the artist contingency and a spring installation. Susan asks if the Board can be involved in the workshop. Molly encourages any Board participation in the workshop. Trish comments it is a plus he is willing to work with the children and it will add to the heritage of the work. Molly reminds the Board that the workshop was an integral part of his proposal and Board's acceptance of his work. 5. Summer 2019 programming Molly reminds the Board about the discussed summer programing to work with with a few artists to create new and fresh murals on some TOV locations. Pat Milbery from Denver, a former pro-snowboarder, will be present at the November meeting. She has told him we are looking at a scaled down version to his original vision presented in April. Molly tells the Board he is a very engaging artist who enjoys collaborating with the community on his projects. AIPP would like to streamline the locations, invited artists, and a timeline so it is a summer long project, having the murals executed over the course of a couple months. Molly met with the VVF who inquired about AIPP programming. They are interested to collaborate with AIPP for the GoPro Mountain Games. Molly mentions it might be a nice collaboration given the demographic, but we need to have the AIPP vision for the summer programming finalized prior to collaboration. Kara reminds the Board when Zio Zeigler came to create a mural on construction fence during the GoPro Mountain Games. The only drawback was that he worked so quickly the process got a bit lost. Molly agrees AIPP would want to have our programs finalized first. The Board reviews various potential locations for murals (images attached). Kathy comments that the artists would be able to create memorable wayfinding experiences in the structures. Kara comments the utility boxes in Ford Park may work well during GoPro given the events and awards which take place at the amphitheater. Molly reviewed the locations with Greg Hall and he believes there are some nice opportunities in the proposed locations. Kara comments the long corridor in the VV parking structure may have more limited visibility versus some of the other locations. Bill thinks we should look at the curved walls on ground level going into the VV structures, especially on the western part of the structure. Molly believes we have identified some nice locations, but we should look at potential artists to invite, and budget. Molly has reached out to Kelsey Montague and has a call scheduled with her. Molly is very familiar with her work and she has come recommended by several people. Molly shows images of work by various Colorado artists: Pat Milbery, Kelsey Montague (wings and What Lifts You), Pedro & Jaimie, Kirilegh Jones (Be a Good Person series). The Board is enthusiastic to look a variety of styles and how the artists translate nature. Molly comments it would be nice to work with Coloradan artists on this smaller scaled version of the project. Julie wants people to be engaged with the works and take photographs. Margaret believes we should not focus too narrowly on Colorado artists. Molly thinks for a project of this scale it makes sense to look at regional talent, but if we are looking to a big splash we can certainly look outside of the Colorado. She remarks that Kelsey Montague is known on an international level. Susan comments we need to make a story about the vision of selecting Coloradan artists. She remarks on the larger scale we should look at international artists for our international community and guests. Molly comments that people were very impressed with bringing in Patrick Dougherty who has international exposure. While he is from the US he has the international presence. Trish asks Molly to send a list of suggested artists and if the Board has recommendations to share with the other members. Molly suggests looking up the RiNo Crush Walls to see who was invited in this year's mural street painting in Denver. November 20, 2018 - Page 128 6. Future programming & destination art projects Molly asks the Board to look towards the future, budgeting, and what makes sense for public art projects in Vail. With the success of the Patrick Dougherty installation, we are well positioned to look at inviting major artists to Vail for installations and other projects. Molly asks the Board to look at installations and artists while they travel and bring ideas to the meetings. She mentions several of the more well known artists have a waiting list and are booked for a few years out. She asks the Board to define their vision of destination public art, so it is inclusive of temporary installations. Molly asks the Board to look at the public art task force documentation from 1989, as well as the strategic plan. She reviews the timeline of AIPP: AIPP was officially adopted in 1992 to promote and encourage the development and awareness of fine arts. It is based on the program policies and guidelines in 1989. It was further refined in 1996 establishing an eleven member Board with the strategic plan being adopted in November 2001 by the Vail Town Council. Molly explains the AIPP budget rolls forward annually in order to accumulate savings so we are able to bring in major projects like the Patrick Dougherty installation. The cost for this installation is approximately $100,000 which is in line with other institutions' installations. Molly looks at the work of Janet Echelman as an example of major temporary installation and related costs. An Echelman traveling sculpture for a display timeframe of 3 to 5 weeks with 8 to 12 months of planning include: a loan fee of $50,000 - $70,000, with installation, lighting, travel, etc. being covered by the commissioning entity. Molly explains Board could augment public art projects if more monies are necessary with the AIPP capital budget. The Board has used monies from the capital budget to increase some capital public art projects in the past. Julie explains we need to look towards future programming and budgeting within the AIPP capital budget. Molly asks the Board to bring potential projects and artists to the Board's attention, but be mindful these projects take quite a bit of time for planning. Kathy comments the Board needs to look at creative locations. Something that could work both day and night with lighting would be something to explore. She comments that the 170 pedestrian overpass could be an interesting opportunity and asks the Board to look at potential site-specific spaces. Molly comments we may need to explore collaboration with other property owners like Vail Resorts & Solaris for installations in the future as well. Molly shares the video created about the Patrick Dougherty installation with the Board: https://voutu.be/v- tfl6tdG24 The Board compliments the segment. Molly explains we wanted to highlight the community participation and volunteers. She thinks the producers from High Five did a great job as well. Kara asks if we should have a timeline of artists whom AIPP would like to work — perhaps have a list finalized by our March meeting. Molly thinks we should plan something of a larger scale for the summer of 2020. Kathy asks the Board if they are thinking temporary or permanent. Molly remarks it worth looking at both options, but she likes the idea of having installations change to constantly engage the residents and guests. Margaret suggests continuing to pursue donations to the collection like the Lawrence Weiner. Molly had a similar conversation with Kent Logan in regards to donations of art. Molly hopes the donation of the Lawrence Weiner may open the door to future donations of significant work. 7. Ford Park Art Cottage Studio VRD has been asked again to clear out their items stored in the structure. Molly asks the Board to think about what they envision for programming. She remarks since we do not yet know the functionality of the space, the Board should think about the utilization of it and what it can provide the community in a public art capacity? While not focusing on disciplines, she asks the Board questions to begin the conversation: Will the artists have demonstrations? How will they engage the public? Would it be an invitational residency? Will we ask artists to submit to a database for consideration? How long do we envision the artists' using the space? How will housing be solved? Kathy remarks it will be an artist studio and not inclusive of a residence at the Ford Park site for the artist. Trish wants to look at the short-term and long-term plans for the space. She comments about a group of plein air artists she recently saw working in Yellowstone. It was very engaging for all who were passing by the group of artists in the area. Molly reviews the Ford Park Master Plan for the art cottage as it pertains to enhancing the structure. Kathy asks how we move forward as a Board? It is decided we should have a subcommittee to look at the structure and uses for the space to present to the Board at a future November 20, 2018 - Page 129 meeting. Molly comments we have been invited to tour BreckCreate's art studio buildings to get a better idea of their interior spaces. She reads some of their parameters for creative spaces from the BreckCreate website: The residency program in Breckenridge offers regional, national and international artists a chance to develop their work in one of the most beautiful and inspirational locations in the world. Our program is designed to give creatives of all disciplines the time, space and community for growth and experimentation in their respective practice. Guest artists are chosen on the basis of artistic merit, and live and work on the Breckenridge Arts District campus for approximately two -to -four weeks...the residency program provides both emerging and established creatives the opportunity to pursue new projects and ideas, free from everyday distractions. ..a low-tech working studio on the main level. Artists are invited to come to Breckenridge and stay on our campus for free of charge, in exchange for providing public interaction in the form of open studio hours and workshops. Ultimately, all artists invited into the Breckenridge residency program explore new ways of thinking and engaging the public in the creative process through work on site, conversations and participation. Molly also cites some of the artist expectations for Breckenridge's residency programs. Kathy comments we need to look at more practical and basic uses of the physical space. Julie thinks we start very basic and see how it grows organically. Molly comments we should look towards year round usage especially since the Betty Ford Alpine Gardens Education Center now has year round activities in the park. She remarks that we want to have the complete vision for the space, so we do not get into a position of costly change orders. Kathy comments that programming is a reasonable wish list, not the minutia, but rather the details come out of the list. Kathy comments the building presently is not usable. We need to invest in the building before any artist can work in the space. She continues that AIPP needs to look how it will be used so we can address the building itself. Julie comments that Molly should continue the conversation with Harry Teague on an introductory level. Margaret comments the building is owned by the TOV, so we need to look at the capital budget for the structure once the plan is outlined for the space. Molly discusses Harry Teague's experience in remodeling historic spaces for artist studios. Susan asks if we can visit the BreckCreate campus. Bill explains it is a much greater scale since it is a district and we should keep in mind we only have one building. Susan responds it will be a good start to look at their facilities and how each building is utilized. Kathy confirms we are only working with a single structure and not looking at 10,000 sq feet. Molly reiterates we do not have a campus with multiple structures, so we need to thoughtfully examine what we do have and look at the flexibility of the space for a multi-purpose art studio. She believes it would be advantageous for the Board to look to the expertise of an architect who has created such artist spaces, especially with the desire to preserve the character of a historical structure. With this in mind, the Board needs to develop our wants for the space. Kathy remarks we need to talk about disciplines as well from the start, given the limitations of a small space. Margaret remarks we need both a plan A and a plan B with options for expanding the space if it is possible. She compliments some opportunities as present at Anderson Ranch. Molly would like the Board to come together in agreement, so we can proceed with the next steps for developing the space. We also need to look at the operational costs related to a studio. Molly remarks we need to look at how it will benefit the community in a visual arts capacity. Margaret comments we need to develop a thoughtful plan with options for studio spaces ultimately to present to Council. Kara comments we do not need to reinvent the wheel since artist studios are common in many mountain towns. Molly reads the Ford Park Master Plan: Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. Julie thinks we need to look at three options for the space and how it can be used. Kathy would like to review the history of the art shack. She comments that she and Molly talked at length a few years ago about the vision for the studio. Trish comments that the Board is invested in the project and she agrees we need to come up with the vision. Margaret comments that this has been discussed for decades. Susan remarks we are looking at space programming and functional programming. Kara comments at this point we should look at outlining programming expectations rather than vision. Kathy remarks we need to get specific about our uses and wants November 20, 2018 - Page 130 before bringing in someone. This is what our programming will be focused upon. While we are within restrictions with the location and building, we need to examine what we have and enhance it. Kara remarks we need to create an outline as a starting point. Molly remarks that the overall vision for AIPP is looking towards what we will bring to Vail for significant installations. Both Susan and Trish submitted comments which Molly shares, as far as being useful to the variety of programs for both the studio and AIPP overall programs. Bill comments we need to look at what we have, what will fit inside it and let it evolve. Molly remarks it would be helpful to look towards the guidance of Harry Teague if he is still interested in examining the space. We know it will need to go through a process which will take time. Kathy volunteers to lead the Board through the process of the art studio and look at the physical needs. Margaret moves that Kathy be responsible for steering the art shack. The Board agrees. Molly will reach out to Harry Teague to let him know where we are in the process. 8. Coordinator Updates • Mike Leigh — one of the original cartoonists for the Vail Trail would like to donate some of his cartoons. Molly shows the Board the images for feedback. She asks the Board to come back to the next meeting with any ideas for the images. Kathy suggests there may be space in the Clubhouse. Margaret likes the images. Another location could be within the bus shelters. • Future meetings: November 5, December 3, Lantern Walk on December 23. • New plaque for Spirit of the Skier by Golden Peak is being installed. Meeting adjourned. November 20, 2018 - Page 131 Summer 2019 Murals... November 20, 2018 - Page 132 of 165 heed Allege RIO Vail Village ®O,\ le Bahn ® Gondola One ®T4 Village ®O Ski Museum a $ ,-1 ." a Cr Promenade Welcome Center ®n" ire Valley Trail ill Golden Peak Om.•� he Plazar./Riva Bahn .. — r WM fir. • /r November 20, 2018 - Page 133 of 165 November 20, 2018 - Page 134 of 165 November 20, 2018 - Page 135 of 165 November 20, 2018 - Page 136 of 165 November 20, 2018 - Page 137 of 165 November 20, 2018 - Page 138 of 165 November 20, 2018 - Page 139 of 165 November 20, 2018 - Page 140 of 165 November 20, 2018 - Page 141 of 165 November 20, 2018 - Page 142 of 165 November 20, 2018 - Page 143 of 165 November 20, 2018 - Page 144 of 165 November 20, 2018 - Page 145 of 165 November 20, 2018 - Page 146 of 165 November 20, 2018 - Page 147 of 165 November 20, 2018 - Page 148 of 165 • 1 November 20, 2018 - Page 149 of 165 November 20, 2018 - Page 150 of 165 November 20, 2018 - Page 151 of 165 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA October 23, 2018 Meeting Results ATTACHMENTS: Description VLHA October 23, 2018 Meeting Results TOWN Of UAIL November 20, 2018 - Page 152 TOWN of va Vail Local Housing Authority Meeting Results Tuesday, October 23, 2018 Regular Meeting Public Meeting 3:00 PM — 5:O0PM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Mary McDougall Francisco Meza Staff George Ruther Lynne Campbell MEMBERS ABSENT Molly Morales James Wilkins Lindstrom called to order at 3:20PM. Members present were Lindstrom, McDougall, Meza, and staff Ruther and Campbell. Wilkins and Morales were absent. The Board reviewed and approved the October 9, 2018 meeting results. MOTION: McDougall SECOND: Meza VOTE: 3-0 Lindstrom requested to add to the agenda a review of an Employee Housing Unit Deed Restriction Exchange Request: 44 Willow Place Unit 3/44Vail Road Unit 3. Campbell explained the request. The applicant wishes to exchange their existing 489 square foot unit located in the commercial job core area for a 1,398 square foot home located at 3094 Booth Falls Road Unit 12. The proposed unit is short 69 square feet as the Town code indicates a 3:1 exchange rate. The Board recommends approval of the exchange units plus a fee -in -lieu of $22,480 for the remaining 69 square feet. McDougall made a motion to approve the EHU exchange from 44 Vail Road Unit 3 to 3094 Booth Falls Road Unit 12 plus a fee -in -lieu payment of $22,480. MOTION: McDougall SECOND: Meza VOTE: 3-0 There was review of a Chamonix Vail lottery applicant's qualifications. The applicant works remotely for a company located outside Eagle County. The Board requested the applicant provide proof how his work benefits Eagle County. Page 1 November 20, 2018 - Page 153 Next up was long term funding discussion. The Board reviewed and added potential contacts to support or educate regarding housing's long term funding needs. Contacts were added to a list which is not final as the process is ongoing. Following the long term funding discussion the Board reviewed possible future housing sites. Ruther suggested to board going on a tour of potential sites. George discussed potential CDOT housing partnership opportunities on CDOT property. Meza motioned to move into executive session C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. MOTION: Meza SECOND: McDougall VOTE: 3-0 Meza motioned to re-enter the regular meeting. MOTION: Meza SECOND: McDougall VOTE: 3-0 Topics for the next meeting: discuss budget, housing sites and contact list to continue. Meeting adjourned at 4:50PM. MOTION: Meza SECOND: McDougall Next Meeting — November 13, 2018 Future Agenda Items: VOTE: 3-0 • 2019 Budget • West Vail Master Plan Discussion • Housing Data • East Vail Parcel Update • Open Lands Plan Discussion • Housing Sites Page 2 November 20, 2018 - Page 154 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Draft meeting minutes from November 7, 2018. ATTACHMENTS: Description CSE DRAFT Meeting Minutes November 7, 2018 TOWN Of UAIL November 20, 2018 - Page 155 TOWN OF VAIL Commission on Special Events RCT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, November 7, 2018 @ 8:30a.m. AGENDA: Meeting materials can be accessed at the following link: https://bit.ly/2135Bzq CSE Members Present: CSE Members Absent: TOV Staff Present: Others Present: Alison Wadey Mark Gordon Rayla Kundolf Kim Newbury Rediker Barry Davis Marco Valenti Sam Biszantz Ernest Saeger, Special Events Coordinator Matt Miano, Economic Development Coordinator Mia Vlaar, Economic Development Director Martin Nieves (Vail Valley Foundation) Carly West (Bravo! Vail) Caitlin Murray (Bravo! Vail) Beth Pantzer (Bravo! Vail) Denise Cheng (Vail Chamber) Kerri Thelen (Vail Valley Soccer Club) Mike McCormack (Outlier Festival) Missy Johnson (Highline) Sarah Frank (Vail Valley Foundation) Peggy Wolfe (Highline) Austin Gavlak (Apres Vu) CSE Chair, Barry Davis, called the meeting to order at 8:30am. Administrative Items Approval of the Minutes of the CSE Meeting on October 17, 2018. CSE Minutes November 7, 2018 Page 1 of 7 November 20, 2018 - Page 156 Motion to approve the minutes of the CSE Regular Meeting on October 17, 2018 as presented. M/S/P: Gordon/Kundolf/Unanimous. The motion passed 5-0 Meeting reminders: • November 13: CSE 2019 Allocations to be presented to VEAC - 8:OOam • November 15: CSE 2019 Allocations to be presented to VLMDAC — 8:30am • December 17: Last day for Council call-up for funding decisions • Application Deadlines and Interview Dates for CSE applicants: 1. Deadline for letters of interest due to the Economic Development Coordinator, Matt Miano by Friday, November 23rd 2. Interviews at Town Council Work Session on Tuesday, December 4. b. CSE Members' Terms Expiring on December 31, 2018: • Barry Davis, Mark Gordon, Marco Valenti, Alison Wadey -all members expressed interest in reapplying Event Recaps: Hot Summer Nights — Jen Mason *motion to release final funding disbursement required Please see presentation for further details. - Awesome weather and new local sponsor helped for a great sponsor - Utilized lobby to focus on an arts installment - Added bike valet to ease congestion Q&A and discussion: Kundolf- I like the raising of the bar and increased participation of community Wadey- More energy and revitalization around the series Rediker- I liked that you continue to reinvent the series Motion to approve the final funding distribution for Hot Summer Nights M/S/P: Kundolf/Rediker/Unanimous The motion passed 5-0 Vail Dance Festival — Martin Nieves *motion to release final funding disbursement required Please see presentation for further details. - broke $800,000 for the first time - economic impact hit $4,000,000 - programming was truly exceptional - excited to bring in new companies in the future adding international flavor Q & A and discussion: Rediker- Great event for the town, screen makes a huge difference Kundolf- It's changed with the time and has kept relevant CSE Minutes November 7, 2018 Page 2 of 7 November 20, 2018 - Page 157 Motion to approve the final funding distribution for Vail Dance Festival M/S/P: Kundolf/Wadey/Unanimous The motion passed 5-0 Colorado Classic — Sarah Franke *motion to release final funding disbursement required Please see presentation for further details. - Biggest success was media coverage — 4 hour Vail commercial - Would look to mesh concert with bike demographic better Q & A and discussion: Kundolf — Is event coming back? A) Working through next steps and discussing with event promoter Kundolf -So many complaints from people in East Vail that got blocked from getting home. People didn't come because Vail was `closed'. It didn't look like 19,000 people. I support a bike event but please consider these things moving forward Rediker- Think you did your best but we had people cancel reservations at Antlers because they had concerns of being stuck due to the race, just something to think about Franke- We are focusing on that and have already learned a lot of lessons from things that can be done differently for next year (Leave Lionshead parking open, messaging, etc.) Wadey- Lionshead restaurants and retail would have liked activation (a screen?) Motion to approve the final funding distribution for Colorado Classic M/S/P: Kundolf/Wadey/Unanimous The motion passed 5-0 Vail Outlier Offroad Festival- Mike McCormack *motion to release final funding disbursement required Please see presentation for further details. - Excited about growth and new attendees - Focus on fun for community, less competitive - Outlined potential plans for 2019 - Outlined challenges in 2018- primary challenge were competing events Q & A and discussion: Gordon- local awareness would be an area of improvement (serious bikers aware, others not so much) Motion to approve the final funding distribution for Vail Outlier Offroad Festival M/S/P: Kundolf/Rediker/Unanimous The motion passed 5-0 Vail Soccer Cup — Kerrie Thelen CSE Minutes November 7, 2018 Page 3 of 7 November 20, 2018 - Page 158 *motion to release final funding disbursement required Please see presentation for further details. - Most attendees to date and increasing number of nights stayed - Goal is to continue to expand tournament Davis- How many people responded to the survey? 100 Kundolf- Local states, please explain where from? They are from our club here in Vail. They also volunteer and help Wadey- How will the expansion work with fields etc.? There are places we can add 9v 9 and 11 v 11 fields, biggest issue is referees Wadey- Please just make sure to continue to offer a consistent product, quality more important than quantity Rediker- All additional fields in Vail? Potentially not Rediker- touch base with lodges to get their feedback because lodging partners struggles with "Room Rosters" Motion to approve the final funding distribution for Vail Soccer Cup M/S/P: Kundolf/ Rediker/ /Unanimous The motion passed 4-0 (Wadey recused) Vail -Beaver Creek Restaurant Week — Denise Chang *motion to release final funding disbursement required Please see presentation for further details. Q & A and discussion: Great feedback from restaurants and their staff Increased marketing and advertising Excited about multiple weeks and potentially finding a sponsor Davis- I was impressed with the event this year, past issues had been fixed Kundolf — Ditto Vlaar- May event? A) Working on that now and hopeful Motion to approve the final funding distribution for Vail -Beaver Creek Restaurant Week M/S/P: Kundolf/Rediker/Unanimous The motion passed 5-0 Bravo! Vail — Caitlin Murray *motion to release final funding disbursement required Please see presentation for further details. - Added less traditional Bravo elements and excited to look at other new ways to do that - 60 events, 25 were free - Highest ever attendance, 6 sold out 14 of 20 at 80% for orchestra concerts - Looking at more activation in 2019 - 629 musicians, all stayed in town Q & A and discussion: CSE Minutes November 7, 2018 Page 4 of 7 November 20, 2018 - Page 159 Kundolf- Everything is perfect, Asphalt orchestra was great and I am sad they aren't coming back, truly engaging for kids Gordon- An amazing year and looking forward to the opera and the production level that comes with it. People will travel just for this. And I agree that the Asphalt Orchestra was great. ➢ Motion to approve the final funding distribution for Bravo! Vail M/S/P: Rediker/ Kundolf/ Unanimous The motion passed 4-0 Davis stepped out Gourmet on Gore- Peggy Wolfe *motion to release final funding disbursement required Please see presentation for further details. Q&A and discussion: Kundolf — Friday night was a great event, ➢ Motion to approve the final funding distribution for Gourmet on Gore M/S/P: Kundolf/Rediker/ Unanimous The motion passed 5-0 Oktoberfest —Peggy Wolfe *motion to release final funding disbursement required Please see presentation for further details. - Really excited about layout and activation in Lionshead - One of the busiest Saturdays we had in Vail Village, we continue to rework and help the flow Q & A and discussion: Everyone agreed event is fun and family friendly Rediker- People come to stay just for this event, awesome event Davis- We are starting to see more competitors so continue to elevate and be The Oktoberfest' Wolfe- Appreciate the comment and we are focused on the traditional aspect of what Oktoberfest truly is and continuing to elevate ➢ Motion to approve the final funding distribution for Oktoberfest M/S/P: Kundolf /Rediker/Unanimous The motion passed 5-0 Spring Back to Vail 2019 Presentation: Peggy Wolfe Saeger- Funding will be coming from council. This is a beta test of future funding models where CSE is able to offer a recommendation to council Kundolf- Going to council is all about the money and the ability to raise the bar CSE Minutes November 7, 2018 Page 5 of 7 November 20, 2018 - Page 160 Wolfe- These events were designed for very specific reasons to drive participation and we have found that great bands draw greater crowds 4 day event on a soft weekend with 2 headliner concerts on Friday and Saturday for free. Increased production level - Merchant program — Savor Vail- working with chamber and local businesses - Lodging program — encouraging partners to offer deals for 3 -night stays - Spring Back Live- focus on all live music in Vail - Pond Skimming — Sunday tradition which increases Sunday night stays (May push a little later in day to help with that) Davis- Who is Spring Back's target? Denver crowd 30-45 year olds that can come up for weekend. Fewer families. Denver is a bigger push for marketing but will be dependent on the acts. Rediker- We have seen that themed events were people get dressed up seems that our younger local audience is yearning for. Saeger- CampSight's demographic feeds well into this event and takes place directly prior and may be worthwhile to reach out to them. Davis- What do you see an ideal concert look like and what kind of room revenue can it generate? A) 7500-9000 people is potential in Ford Park and we want to find talent to fill that venue. We'd like to see an increase in lodging numbers but hard to put a percentage on it. Rediker- From a lodging perspective we love the idea of big name concerts and targeting to Front Range is the right angle. Three night stays can be tricky though unless there is something really compelling on the Thursday night. Wolfe- Understood, in spring time we also have the benefit of the Sunday activation. Gordon- Vail Resorts is offering $200,000 cash? A) Yes, and marketing. Apres Vu 2019 Date Chang Ae Request: March 22-23 Austin Gavlak Saeger- Overview of the funding discussion and desire to change dates to March. Gavlak- Better weather, better access to artists, more time to prepare, better for lodging and mostly importantly the ski event will be benefitted by the weather. Davis- As a first year event 1 think we want to see you succeed and are in agreement Rediker- Lodging definitely agrees that March weekend is great Gavlak — Vail Resorts has offered marketing support, voiced concern about `Full Send' name. Many of our sponsors like `Full Send' for our musical portion so we may make on- mountain piece Apres Vu. Gordon: Full Send means? A) Fully committing and going 100% Rediker— Motions Wadey Second 4-0 vote. CSE Minutes November 7, 2018 Page 6 of 7 November 20, 2018 - Page 161 New Business and Community Input: Peggy Wolfe- We appreciate the contributions but one question for Gourmet on Gore was contingent on the event being Thursday through Saturday. If we keep dates the same, due to contracts with other sponsors, would that mean your contribution goes away? Rediker- From my perspective it doesn't go away but with the reduction in funding I thought it would still be the event we wanted to have in only 3 days Wolfe- We feel pretty strongly about the Friday — Sunday. Rediker- Sunday is 'over evented' Wadey- With Farmers Market it ends up feeling redundant to public Wolfe- Just need to clarify the funding decision Davis — We've cut funding but are focusing our funding on the Friday and Saturday, up to you how you operate from there. Wolfe- Thanks, we will have to go and put our heads together. It's probably just a discussion of semantics. Gordon — A lot of complaints about Sunday congestion and thought that may this was a solution to alleviate the Sunday problems so Highline could consider in the future helping by moving events. Wolfe- Have other Sunday events been asked the same? Gordon- Yes, numerous times. Wolfe- We have worked well with other Sunday events and would love to find a good solution. Wadey- We just felt that if anyone could pull off a change like this it would be Highline because we have so much faith in your organization. ➢ Motion to adjourn at 10:20am. M/S/P: Rediker/Wadey/Unanimous. Motion passed 4-0 (Kundolf absent) CSE Minutes November 7, 2018 Page 7 of 7 November 20, 2018 - Page 162 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Matters from Mayor, Council, Committee Reports PRESENTER(S): Dave Chapin, Mayor TOWN OF 1 X41 November 20, 2018 - Page 163 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e)- to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Town owned real property. PRESENTER(S): Matt Mire, Town Attorney November 20, 2018 - Page 164 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:45 p.m. (estimated) TOWN Of UAIL November 20, 2018 - Page 165