HomeMy WebLinkAbout2018-12-18 Agenda and Supporting Documentation Town Council Evening Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING
Evening Agenda
Town Council Chambers
6:00 PM, December 18, 2018
TOWN Of 4IAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1. Citizen Participation
2. Consent Agenda
2.1. Resolution No. 48, Series of 2018, A Resolution Approving an Art
Installation Agreement
2.2. Resolution No. 49, Series of 2018, A Resolution Deferring the Regular
Meeting of the Vail Town Council from January 1, 2019 to January 8,
2019
2.3. Minutes from October 16, 2018
2.4. Minutes from November 6, 2018
2.5. Minutes from November 20, 2018
3. Town Manager Report
3.1. Town Manager Report 5 min.
Presenter(s): Greg Clifton, Town Manager
4. Action Items
4.1. Ordinance No. 24, Series of 2018, An Ordinance Amending Section 12-23- 30 min.
2, Employee Generation and Mitigation Rates, Vail Town Code, to Amend
the Example Employee Housing Unit Calculation.
Presenter(s): Ashley Clark, Planner
Action Requested of Council: The Vail Town Council shall approve, approve
with modifications, or deny Ordinance No. 24, Series of 2018, upon first
December 18, 2018 - Page 1 of
reading.
Background: On October 3, 2017, the Vail Town Council adopted
amendments to Section 12-23-2, Employee Generation and Mitigation
Rates, Vail Town Code, which established revised Employee Generation
Rates by Type of Commercial Use. These changes included an increase
in the number of employees per 1,000 feet of new net floor area for an
eating and drinking establishment from 6.75 employees to 10.2 employees.
In response to this change, a preexisting example provided in Section 12-
23-2C must also be updated in order to be consistent with the changes
made in 2017. There is no material change proposed to the existing
policy. This ordinance will fix an error in the Town Code
Staff Recommendation: The Community Development Department
recommends that the Vail Town Council approve Ordinance No. 24, Series
of 2018.
4.2. Slifer Plaza Fountain Design Update and Request to Award Contract.
Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape
Architect
Action Requested of Council: Direct the Town Manger to enter into a
design -build contract in a form approved by the Town Attorney with
BrightView Landscape Development Inc. for the design and reconstruction
of the Slifer Plaza Fountain in the amount of $1,343,806.
Background: On September 4, 2018, Council directed staff to utilize the
2016 fountain design, with additional safety enhancements, as a natural
fountain that anticipates play activities. The BrightView proposal for
Design -Build Services for the Slifer Plaza Fountain includes design
development and construction documents coordinated between landscape
architects and fountain construction group to maximize value and
constructability as well as fountain construction including removal and
salvage for reuse of existing boulders, demolition of existing fountain basin
and removal of existing pump and filter system, all required plumbing,
pumps, filters, controls and electrical, construction of new fountain basin
utilizing salvaged boulders, landscaping, irrigation, fountain start up, testing
and warranty.
15 min
5. Public Hearings
5.1. Ordinance No. 23, Series of 2018, Second Reading, An Ordinance Making 15 min.
Adjustments to the Town of Vail General Fund, Capital Projects Fund,
Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Heavy
Equipment Fund, and Dispatch Services Fund.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith,
Financial Services Manager
Action Requested of Council: Approve or approve with amendments
Ordinance No. 23, Series 2018.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance
No. 23, Series 2018.
6. Adjournment
6.1. Adjournment 7:15 p.m. (estimate)
December 18, 2018 - Page 2 of
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with
48 hour notification dial 711.
December 18, 2018 - Page 3 of
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 48, Series of 2018, A Resolution Approving an Art Installation
Agreement
ATTACHMENTS:
Description
Resolution No. 46, Series of 2018
December 18, 2018 - Page 4 of
RESOLUTION NO. 46
SERIES OF 2018
A RESOLUTION APPROVING AN ART INSTALLATION AGREEMENT
WHEREAS, the Town owns the real property more particularly described and
depicted in Exhibit A, attached hereto and incorporated herein by this reference (the
"Premises"); and
WHEREAS, the Town wishes to purchase artwork from Herb Mignery for installation
on the Premises as described in Exhibit A.
NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail,
Colorado:
Section 1. The Council hereby approves the Art Installation Agreement and
authorizes the Town Manager to execute the Art Installation Agreement on behalf of
the Town in substantially the same form attached hereto as Exhibit A and in a form
approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, READ, APPROVED AND ADOPTED this 18th day of December
2018.
Dave Chapin, Mayor
ATTEST:
Tammy Nagel, Town Clerk
Resolution No. Series of 2018
December 18, 2018 - Page 5 of
Exhibit A
ART INSTALLATION AGREEMENT
THIS ART INSTALLATION AGREEMENT (the "Agreement") is made and
entered into this day of , 2018 (the "Effective Date"), by
and between the TOWN OF VAIL, a Colorado home rule municipality (the "Town"), and
Herb Mignery , an individual ("Artist") (each individually a "Party" and collectively
the "Parties").
WHEREAS, the Town owns the real property more particularly described and
depicted in Exhibit A, attached hereto and incorporated herein by this reference (the
"Premises"); and
WHEREAS, the Town wishes to purchase Artist's artwork for installation on the
Premises.
NOW THEREFORE, for and in consideration of the mutual covenants contained
herein, the receipt and sufficiency of which are hereby acknowledged, the Parties agree
as follows:
SECTION I — INSTALLATION
A. The Artist shall complete the creation, fabrication, and delivery of the
artwork described in Exhibit B, attached hereto and incorporated herein by this
reference (the "Art") as approved by the Town of Vail (the "Town") on or before
(the "Installation Date"). The Artist shall perform all services and furnish
all supplies, material and equipment as necessary for the creation, fabrication and
delivery of the Art. The installation shall comply with this Agreement and applicable law.
B. Prior to installation, Artist shall provide the Town with a site plan showing
the exact location(s) of the Art on the Premises.
C. Artist shall be respectful of adjacent property owners, businesses and
spectators wishing to observe the fabrication and installation of the Art. The Town will
provide Artist with a description of site conditions, time of day that installation may
commence and finish and any special requirements to assist Artist in respecting
neighboring property owners.
D. Delivery of materials and equipment shall comply with applicable Town
regulations. Artist is responsible for scheduling deliveries with the Town. Permission to
drive vehicles onto pedestrian walkways for the purpose of delivery of materials or
equipment must be obtained from the Town at least 72 in advance of the scheduled
delivery.
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E. Artist shall make no alterations, additions or improvements in or to the
Premises, other than the installation of the Art, without the Town's prior written consent.
Any authorized alterations shall be performed in a good and workmanlike manner.
F. The Town shall be responsible for the lighting of the Art. Artist will work
cooperatively with the contractor selected by the Town to complete the lighting.
SECTION II — COMPENSATION
A. The Town shall pay Artist a total fee of $300,000 for the installation of the
Art in compliance with this Agreement. The fee shall constitute full compensation for all
services and materials to be performed and furnished by Artist under this Agreement,
including all costs relating to delivery.
B. The fee shall be paid as follows: three installments of $100,000 as
described in Exhibit C. The Town shall determine acceptance within 10 days of Artist's
notice to the Town that the installation is complete
C. If the installation of the Art is not completed by the Installation Date, as
may be extended by the Parties, Artist shall incur a penalty of 15% of the balance still
remaining due to Artist, for each day.
SECTION III — WARRANTIES
A. Artist warrants to the Town that Artist has created the Art and possesses
unencumbered title to the Art and the Art has not been offered or accepted for sale
elsewhere.
B. Artist guarantees the completion of the Art and all parts and workmanship
for the Art for 3 years following the Effective Date and during that time, Artist shall
replace any defective parts or rework any defective craftsmanship in a timely fashion at
no cost to the Town.
SECTION IV — MAINTENANCE, ALTERATIONS AND REMOVAL
A. While the Artist should design the Art to be relatively maintenance -free,
the Town shall be responsible for maintenance of the Art, including periodic cleaning as
necessary to remove the buildup of dust and dirt.
B. Prior to implementation of any changes in the Art, Artist shall present a
thorough description of the changes requested to the Town Council in writing for review
and approval.
C. The Town shall not intentionally alter, modify or damage the Art without
the prior consent of Artist, except when necessary to protect the public health, safety or
welfare.
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D. The Town shall notify Artist of any proposed significant alteration of the
property on which the Art is installed if, in the Town's reasonable discretion, such
alteration would affect the intended character and appearance of the Art.
E. Artist shall notify the Town of any changes in Artist's contact information
as shown in the Notice section below. If a failure to do so prevents the Town from
locating Artist, such failure shall be deemed a waiver by Artist of the right to enforce any
provision of this Agreement requiring the approval of Artist.
F. The Town agrees not to remove the Artwork without first making a good
faith effort to contact Artist. Artist shall not unreasonably withhold approval of removal
of the Artwork. In the event that Artist is deceased or unable to otherwise give Artist's
consent, the current owner of the copyright of the Artwork shall not unreasonably
withhold permission, keeping in mind the intentions of Artist at the time of commission
and fabrication. The Town may remove the Artwork without notice to Artist when
necessary to protect the public health, safety or welfare.
SECTION V — INSURANCE AND INDEMNIFICATION
A. The Town and Artist stipulate and agree that the value of the Art is
$300,000. The Town shall insure the Art against loss or damage to the Art itself, but
only up to that stipulated value. The Town shall not, however, insure Artist against any
third -party claims arising out of or connected with the Art or Artist's activities under this
Agreement — any such insurance shall be the sole responsibility of Artist.
B. Artist hereby indemnifies and holds harmless the Town, its officers, agents
and representatives from any claim by any third party for injury, loss or damage,
including without limitation claims arising from bodily injury, personal injury, sickness,
disease, death, property loss or damage, or any other loss of any kind whatsoever,
which arise out of or are in any manner connected with the Art or Artist's activities
pursuant to this Agreement.
SECTION VI — REPRODUCTION RIGHTS
A. Artist reserves all rights to the reproduction of the Art except that. Artist
grants to the Town an irrevocable license to make photographic reproductions of the Art
without compensation to Artist, provided that these rights are exercised in a tasteful and
professional manner, and Artist is duly credited. All reproductions by the Town shall
contain a credit to Artist and a copyright notice substantially in the following form:
"Copyright, John Fleming", with the date of publication.
B. The Town is not responsible for any third -party copyright infringement or
for protecting the intellectual property rights of the Artist. Artist holds the Town and its
officers, employees, representatives and agents harmless from any claim of copyright
infringement pertaining to the Art.
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C. Artist shall use Artist's best efforts to give a credit reading substantially as
"an original work commissioned by the Town of Vail and private donors " in any public
showing under Artist's control of photographic and video reproductions of the Art.
SECTION VII - MISCELLANEOUS
A. Notice. Any notice required by this Agreement shall be deemed to have
been given upon the mailing of said notice by U.S. first-class mail, postage prepaid,
addressed as follows:
If to the Town:
Town of Vail
1309 Elkhorn Drive
Vail, CO 81657
Attn: Tammy Nagel, Town Clerk
Phone: (970) 479-2460
If to Artist:
Herb Mignery
2895 Challenger Point Dr.
Loveland, CO 80538
Phone: (970) 203-1241
B. Governing Law and Venue. This Agreement shall be governed by the
laws of the State of Colorado, and any legal action concerning the provisions hereof
shall be brought in Eagle County, Colorado.
C. No Waiver. Delays in enforcement or the waiver of any one or more
defaults or breaches of this Agreement by the Town shall not constitute a waiver of any
of the other terms or obligation of this Agreement.
D. Integration. This Agreement constitutes the entire agreement between the
Parties, superseding all prior oral or written communications.
E. Third Parties. There are no intended third -party beneficiaries to this
Agreement.
F. Severability. If any provision of this Agreement is found by a court of
competent jurisdiction to be unlawful or unenforceable for any reason, the remaining
provisions hereof shall remain in full force and effect.
G. Modification. This Agreement may only be modified upon written
agreement of the Parties.
H. Assignment. Neither this Agreement nor any of the rights or obligations of
the Parties shall be assigned by either Party without the written consent of the other.
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Governmental Immunity. The Town and its officers, attorneys and
employees are relying on, and do not waive or intend to waive by any provision of this
Agreement, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as
amended, or otherwise available to the Town and its officers, attorneys or employees.
J. Rights and Remedies. The rights and remedies of the Town under this
Agreement are in addition to any other rights and remedies provided by law. The
expiration of this Agreement shall in no way limit the Town's legal or equitable remedies,
or the period in which such remedies may be asserted.
K. Independent Contractor. Artist is an independent contractor.
Notwithstanding any other provision of this Agreement, all personnel assigned by Artist
to perform work under the terms of this Agreement shall be, and remain at all times,
employees or agents of Artist for all purposes. Artist shall make no representation that
it is a Town employee for any purposes.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date
first set forth above.
TOWN OF VAIL, COLORADO
Greg Clifton, Town Manager
ATTEST:
Tammy Nagel, Town Clerk
ARTIST:
Herb Mignery
State of Colorado.
Subscribed to and affirmed before me by , this day of
, 2018.
(Seal)
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My commission expires:
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Notary Public
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Contract Mignery
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EXHIBIT A
Location
Art in Public Places agreed to the location as presented by the agents for the sculpture to be
installed in a grass location east of the Pedestrian Bridge on the Gore Creek Promenade on Town
of Vail Property.
December 18, 2018 - Page 12 0
EXHIBIT A
Art
A monumental, historical bronze sculpture is being created to honor the Founders of Vail. Herb
knew Pete Seibert and he has come up with the concept based on insights from Roger Tilkemeier
linking the story of the private ranchers, water rights, and their families (represented as Earl
Eaton, the cowboy on the horse) and standing with his maps, Pete Seibert (who represents all the
early entrepreneurs, the believers, and your family).
This one of a kind creation has been graciously and sensitively priced by Herb Mignery. All
funds will go to Herb for the sculpting, molding, point up and casting of this fine work.
December 18, 2018 - Page 13 0
ea'L
Tif 1
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EXHIBIT C
Payments
The TOWN OF VAIL shall pay Artist the sum of Three Hundred Thousand Dollars ($300,000)
as payment in full for Artist's performance: design, fabrication, and delivery of the Work
(including all Incidentals and the Artwork), as follows:
Stage
Artist's Deliverable
Amount
Due
Stage I
January 1, 2019 — Artist to commence enlargement of sculpture
$100,000
Stage II
June 1, 2019 — Studio visit by agents prior to mold making in
May, so sculpture will proceed through the lost wax casting
process in the town of Loveland, CO.
$100,000
Stage III
Delivery of sculpture by artist to the Town of Vail.
Date to be determined.
Approval by Town
$100,000
TOTAL DUE
$300,000
December 18, 2018 - Page 15 0
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 49, Series of 2018, A Resolution Deferring the Regular
Meeting of the Vail Town Council from January 1, 2019 to January 8, 2019
ATTACHMENTS:
Description
Resolution No. 49, Series of 2019
December 18, 2018 - Page 16 0
RESOLUTION NO. 49
SERIES OF 2018
A RESOLUTION DEFERRING THE REGULAR MEETING OF THE VAIL TOWN
COUNCIL FROM JANUARY 1, 2019 TO JANUARY 8, 2019
WHEREAS, regular meetings of the Town Council occur on the 1st and 3rd Tuesday
of each month;
WHEREAS, the first Tuesday in January of 2019 is January 1st; and
WHEREAS, the Town Council wishes to defer the first meeting in January for 1
week, from January 1st to January 8th.
NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail,
Colorado:
Section 1. Pursuant to Section 1-5-11 of the Vail Town Code, the Town Council
hereby defers the first regular meeting in January of 2019 from January 1st to
January 8th
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, READ, APPROVED AND ADOPTED this 18th day of December
2018.
Dave Chapin, Mayor
ATTEST:
Tammy Nagel, Town Clerk
Resolution No. Series of 2018
December 18, 2018 - Page 17 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from October 16, 2018
ATTACHMENTS:
Description
Minutes from October 16, 2018 meeting
TOWN Of UAIL
December 18, 2018 - Page 18 0
Vail Town Council Meeting Minutes
Tuesday, October 16, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Travis Coggin
Kevin Foley
Members absent Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Matt Mire, Town Attorney
Patty McKenny, Town Clerk
Tammy Nagel, Deputy Town Clerk
Staff member absent: Greg Clifton, Town Manager
1. Citizen Participation
Carrie Feel, Executive Director of Vail Valley Soccer Club, thanked the Town Council for their
support of their recent tournament. It was the largest event for them this year.
Jeanne McQueeny, Eagle County Commissioner, stated she appreciated the working
relationship and collaboration Council has with the County. McQueeny is running for reelection
and reminded everyone the ballots were in the mail.
Renie Gorsuch, resident and Vail business owner, expressed concern regarding the loading and
delivery policy in the Vail Village. The trucks are parked in front of their store and are left idling
while drivers take their deliveries throughout the village.
Joe Staufer, Vail resident, questioned why the Town was eliminating more trees in the Village.
Staufer noted the importance of trees in the Village is not just for shade, but to also give visitors
the feeling of walking in a forest.
2. Proclamation
2.1. Proclamation No. 8, Series of 2018, Recognizing National Friends of Libraries
Week
Presenter(s): Lori Barnes, Vail Public Library
Foley moved to approve the consent agenda; Bruno seconded the motion and it passed (4-0).
Action Requested of Council: Motion to approve Proclamation.
Town Council Meeting Minutes of October 16, 2018 Page 1
December 18, 2018 - Page 19 c
Council members read the proclamation into the record. Lori Ann Barnes, Library Director,
introduced friends and employees of the Vail Town library and provided council with a brief
overview of what is happening at the Vail Public Library.
3. Town Manager Report
3.1. Town Manager Report
Mayor Chapin introduced Patty McKenny as the Town's new Assistant Town Manager.
McKenny reminded council and the audience the Grand View Room above Lionshead
Transportation Center would be will be a polling location for citizens to drop off their November
ballots.
4. Action Items
4.1. Parking and Transportation Task Force Recommended Winter 2018-2019 Parking
Program
Presenter(s): Greg Hall, Director of Public Works and Transportation
Action Requested of Council: Discussion and Informational only.
Action Requested of Council: Approve or approve with modifications the winter 2018- 2019
Parking Program as recommended by the Parking and Transportation Task Force.
Background: The Parking and Transportation Task Force was formed 11999 in an advisory
capacity and has been enacted through the years at the direction of the Vail Town Council. In
reinstating the Task Force, the role of the 12 -member group is to provide advisory input and
recommendations on parking, transit and traffic operations.
Staff Recommendation: Staff recommends the Town Council approve the Parking and
Transportation Task Force recommendations for the Winter 2018-2109 Parking Program.
Greg Hall, Public Works Director, stated there were very few recommendations from the Task
Force for the winter parking program. The 2 -hour free parking will return and there would not be
any price increase for season parking passes. A new pass, the "Red Pass", is proposed for use
of the Red Sandstone parking garage which construction should be completed by mid-
November. Hall informed Council that CDOT would allow 7 day a week parking on the Frontage
Road in West Vail. Council was supportive of returning to the two free parking and advised the
community that looping would be enforced this season. Council members expressed concern
that the Town was encouraging citizens to drive into Vail rather than taking the bus because the
pink pass was cheaper than a bus pass. It was suggested to limit the number of pink passes
being sold to 500. There was no public comment.
Foley moved to approve the Parking and Transportation Task Force Recommended Winter
2018-2019 Parking Program; Moffet 2nd the motion and it passed (7-0).
Town Council Meeting Minutes of October 16, 2018 Page 2
December 18, 2018 - Page 20 c
4.2. Resolution No. 37, Series of 2018, A Resolution Adopting the 2018 Update to the
1994 Comprehensive Open Lands Plan
Presenter(s): Chris Neubecker, Community Development Planner and Tom Braun, Braun and
Associates
Action Requested of Council: Staff requests the Vail Town Council approve, approve with
modifications, or deny Resolution No. 37, Series of 2018.
Background: The goal of the planning process was to update the 1994 Comprehensive Open
Lands Plan to provide a framework for effectively implementing actions to achieve Vail's goals
for the preservation of open lands, the development of trails, and the use of town lands.
Staff Recommendation: Staff recommends the Vail Town Council approve Resolution No. 27,
Series of 2018 as presented.
Chris Neubecker, Planning Manager, presented a brief recap of the process stating throughout
the past year the Vail Town Council has reviewed the Plan over the course of seven (7) public
hearings and three (3) update sessions. Public input was gathered over the last year and a half
of the planning process which included public workshops, trails scoping sessions, six (6)
Planning and Environmental Commission hearings and a web portal. Public input and Council
comments have been applied to each of the sections in the Plan: 1) environmentally sensitive
lands, 2) use of town lands, and 3) trails. Consultant Tom Braun, Braun and Associates,
provided an overview of the objectives for updating the Open Land Plan:
1. Confirm the community's overall goals and priorities for the Plan.
2. Provide better direction for the potential development of recreation trails.
3. Evaluate town -owned lands for how they can be used to meet community needs.
4. Define management strategies for Town -owned lands.
5. Protection of environmentally sensitive lands/wildlife.
Braun reviewed the 27 action items and 18 implementation steps; which will assist with
execution of the plan. The action items depicted in Chapter 5 address the purpose for the
action, whether the action involves the acquisition of land or easements, the relative priority for
the action and other information regarding the parcel and recommended action. There are 4
different categories of action items:
1. Action items from the '94 plan.
2. Action items to protect environmentally sensitive lands.
3. Action items to implement trail improvements.
4. Action items to address Town/Community facility needs.
The implementation steps are addressed in Chapter 6 of the plan. Braun explained theses
steps were at a more general level and involve things like the implementation of a program or a
study necessary to make final decisions.
Council called for public comment.
✓ Anne Esson, East Vail resident, thanked council and staff for all their efforts in addressing
the Plan and would like to see more mention of the peregrine falcons as a special interest
species.
✓ Diana Donovan, Vail resident, for adding information about recent wildlife forum and she
appreciated the clarity in eliminating the Vail Trail extension.
✓ Bill Andree, former wildlife manager for Colorado Parks and Wildlife, provided an update on
past elk studies and the habitat fragmentation caused by human disturbances.
Town Council Meeting Minutes of October 16, 2018 Page 3
December 18, 2018 - Page 21 c
✓ Pete Siebert, Vail resident, thanked staff for their assistance in preparing the Plan update.
Public comment was closed. Most council members were pleased with the plan and agreed
education and code of conduct are important components when addressing trails and wildlife.
Council member, Moffet, expressed concern for the lack of beginner hiking and biking trails. He
would like to see a better balance related to closure of social trails.
Foley moved to adopt the 2018 update to the 1994 Comprehensive Open Lands Plan with the
addition of peregrine falcons being added to the wildlife section; Langmaid 2nd the motion
passed (7-0).
4.3. Permission to Proceed through the Development Review Process - Vail Chapel
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Community Development Department recommends that the
Vail Town Council instructs Town Staff to sign the development application on behalf of the
property owner and permit the project to proceed through the development review process for
the proposed improvement.
Background: Pastor Tim Wilbanks, President of the Vail Religious Foundation, requests
permission to proceed through the Design Review process for a prayer/meditation garden to be
located on Town of Vail property (Tract J, Vail Village Filing No. 1), adjacent to the Vail Interfaith
Chapel at 19 Vail Road.
Jonathan Spence, Senior Planner, stated the Vail Interfaith Chapel was constructed in 1968. In
1998 the Planning and Environmental Commission (PEC) approved a conditional use permit for
an expansion that encroached into the adjacent town owned property. The town owned
property would be used for the purpose of a prayer/mediation garden. There was no public
comment. Council member Coggin recommended selling Tract J, Vail Village Filing No. 1 to the
Vail Interfaith Chapel.
Moffet moved to direct the Town Manager to sign the development application on behalf of the
Town and permit the project to proceed through the review process for the proposed
improvement; Foley 2nd the motion passed (6-1;Coggin opposed).
4.4. Resolution No. 38, Series of 2018, Resolution of the Vail Town Council directing
the Town Manager to execute the purchase agreement with West Edwards Apartments,
L.L.C. to acquire a total of 23 resident -occupied deed -restrictions at the 6 West
Apartments, located in Edwards, Colorado
Presenter(s): George Ruther, Housing Director, Matt Mire, Town Attorney
Action Requested of Council: Motion on Resolution No. 38 to approve, modify or deny the
resolution.
Background: A public/public/private partnership (P4) was forged to create this regional housing
opportunity. The Vail Town Council, Eagle County Commissioners, and Gore Creek Partners,
L.L.C. collaborated extensively on this deed restriction acquisition in response to the growing
need for housing within the Eagle River Valley. If approved, the Town of Vail will acquire a total
of 23 deed -restrictions, Eagle County a total of 13 deed restrictions, and Gore Creek Partners,
Town Council Meeting Minutes of October 16, 2018 Page 4
December 18, 2018 - Page 22 c
L.L.C. will manage the leasing of the 36 homes as well as verify compliance with the terms of
the deed -restriction, annually. As a result of this partnership, It is likely more than 75 Eagle
County residents and their families will directly benefit as a result of this "first of its kind"
partnership.
Matt Mire, Town Attorney, provided a brief overview of the housing project. Council agreed it
was in investment in the workforce and thanked all partners in this project. Public Comment
was called.
✓ County Commissioner McQueeny thanked the Town and all partners.
✓ Chris Romer, Vail Valley Partnership, gave kudos to all partners
✓ Zack Meyer, Vail Chambers, thanked everyone for their collaborations.
Moffet moved to adopt Resolution No. 38, Series of 2018, Resolution of the Vail Town Council
directing the Town Manager to execute the purchase agreement with West Edwards
Apartments, L.L.C. to acquire a total of 23 resident -occupied deed -restrictions at the 6 West
Apartments, located in Edwards, Colorado; Foley 2nd the motion passed 7-0
4.5. Resolution No. 40, Series of 2018, Resolution Opposing Amendment 74
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve or deny Resolution No. 41, Series of 2018
Background: State voters will have the opportunity at the November 6 statewide general
election to vote on Amendment 74, which seeks to amend the Colorado Constitution to require
that "just compensation" be paid for any government law or regulation deemed to reduce the fair
market value of private property. Amendment 74 has been written and is being funded by the oil
and gas industry to amend the Colorado Constitution and threaten the ability of state and local
governments to provide basic governmental services. Amendment 74 declares that any state or
local government law or regulation that "reduces" the "fair market value" of a private parcel is
subject to "just compensation." Amendment 74 would place laws, ordinances, and regulations
designed to protect public health and safety, the environment, our natural resources, public
infrastructure, and other public resources in jeopardy.
Matt Mire, Town Attorney, provided an overview of Amendment 74. Moffet moved to approve
Resolution No. 40, Series of 2018, Resolution Opposing Amendment 74; Foley 2nd the motion
passed (7-0).
4.6. Resolution No. 41, Series of 2018, A Resolution Supporting Proposition 110 "Let's
Go, Colorado" to Increase Funding for Statewide and Local Transportation
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve or deny Resolution No. 41, Series of 2018
Background: On November 6, 2018, state voters will have the opportunity to support a measure
to increase the state sales tax by 0.62% for twenty years, or about six cents on a ten -dollar
purchase, for statewide and local transportation needs. The increased demands on Colorado's
transportation infrastructure has resulted in increased traffic congestion, safety concerns, air
pollution, and lost worker productivity. The Colorado Department of Transportation (CDOT) has
Town Council Meeting Minutes of October 16, 2018 Page 5
December 18, 2018 - Page 23 c
identified $9 billion in much needed statewide transportation projects that lack funding.
Proposition 110 could be expected to raise $767 million in its first year and allow for the bonding
of $6 billion for state transportation projects. Eagle County and its communities are expected to
receive over $58.5 million in state transportation funding for local projects over the next 20 years
from this revenue source, which will help bring an estimated $293 million in additional
transportation funding to improve Eagle County mobility.
Matt Mire, Town Attorney, provided an overview of Proposition 110. Moffet moved to approve
Resolution No. 41, Series of 2018, A Resolution Supporting Proposition 110 "Let's Go,
Colorado" to Increase Funding for Statewide and Local Transportation; Langmaid 2nd the motion
passed (5-2; Bruno and Foley opposed).
4.7. Resolution No. 42, Series of 2018, A Resolution Supporting Eagle County
Colorado Ballot Question Authorizing without Raising Taxes the Extension of the
Existing 1.5 Mill Levy Related to Eagle County Open Space Program from Fifteen Years
from Its Current Expiration
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve or deny Resolution No. 42, Series of 2018
Background: Eagle County submitted and had approved by the electors of Eagle County on
November 5, 2002, a question to increase property taxes by one and one-half (1.5) mills for the
purpose of acquiring, maintaining, or permanently preserving open space in Eagle County (the
"Open Space Mill Levy"). Without raising taxes, the County desires to extend to the existing
Open Space Mill Levy for an additional fifteen (15) years from the current expiration of 2025 to
2040 to provide on-going funding for the Open Space Program. Extension of the Open Space
Mill Levy will allow the Open Space Program to plan for future open space acquisitions,
improvements, short and long-term maintenance, restoration and stewardship of its open space
lands. This item was removed by Council at the beginning of the meeting.
5. Break (Est. 10 min.)
6. Public Hearings
6.1. A call up, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final
decision of the Town of Vail Design Review Board on September 5, 2018 for the approval
of a new two-family structure located at 1012 Eagle's Nest Circle, Lot 2, Block 6, Vail
Village Filing No. 7, and setting forth details in regard thereto. (TC18-0004)
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail
Town Council shall uphold, uphold with modifications, or overturn the Design Review Board's
decision of September 5, 2018.
Background: Pursuant to Section 12-3-3C-1, Appeal of Planning and Environmental
Commission Decisions, Design Review Board Decisions And Art In Public Places Board
Decisions: Authority, and Section 14-1-6, Appeals, Vail Town Code, the Town Council shall
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December 18, 2018 - Page 24 c
have the authority to call up any decision, determination or interpretation by the Design Review
Board (DRB) with respect to the provisions of Title 12, Zoning Regulations, and Title 14,
Development Standards, Vail Town Code.
Jonathan Spence, Senior Planner, provided council with a background concerning the property.
The existing home was constructed in 1965 and the applicant intends to replace the existing
home with a new two-family residence. The applicant submitted an application for the
conceptual review of the redevelopment of the property on June 25, 2018. The application was
heard before the Design Review Board on July 18th where comments were offered from board
members and members of the community. August 13, 2018 the applicant provided the Town
with revised plans for a requested review of new construction before the DRB. These plans
underwent an internal review by all applicable Town departments including Community
Development, Public Works and Fire. With minor conditions, the application was determined to
be in compliance with applicable technical and dimensional standards. On September 5, 2018
the application was heard before the DRB in a public hearing format following a second site visit
to the property and the surrounding areas. After deliberations, following a discussion between
the applicant and the members of the DRB and after public comment was received, both in
person and in writing, the DRB voted unanimously (5-0) to approve the project with the following
set conditions:
1. Approval of this project shall lapse and become void one (1) year following the date of
final approval, unless a building permit is issued and construction is commenced and is
diligently pursued toward completion.
2. Design Review Board approval shall not become valid for 20 days following the date of
approval, pursuant to the Vail Town Code, Chapter 12-3-3 Appeals.
3. No changes to these plans may be made without the written consent of Town of Vail
staff and/or the appropriate review committee(s).
4. Prior to requesting any final inspection, the applicant shall demonstrate to the Public
Works Department compliance with the Sight Distance Triangle.
5. The applicant shall provide an amended site plan with the BP submittal showing the
limits of disturbance fence encompassing all proposed grading work, including work on
the adjoining property.
6. Prior to submitting a building permit application, the applicant shall amend the plans to
replace the lower stucco below the metal siding with the project stone.
On September 18, 2018 the Vail Town Council called the item up for additional review. This item
was scheduled for the October 16, 2018 Town Council meeting. Dominic Mauriello, Mauriello
Panning Group, LLC, representing the applicant provided an overview of the project duplex
stating the application was in full compliance with the DRB guidelines and standards. Council
called for public comment:
✓ Shawn Bryne, a local developer, supported the project and thought it represents a positive
progressive in design.
✓ Diana Donovan, Vail resident, thought the design was not compatible with the neighborhood
due to its boxy design and flat roof. Donovan felt the neighborhood compatibility was
fundamental to the town's design standards.
✓ Michael Tanner, Homestake Circle homeowner, stated he attended the DRB hearing on in
July and on September 5 did not feel the proposed project complied with the spirit and
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December 18, 2018 - Page 25 c
written word of the Town Code. Tanner felt the development substantially altered the look of
their neighborhood.
Public comment was closed.
Mauriello responded to comments on behalf of the applicant stating the guidelines that not all
homes have to look alike but be compatible with size, color, building material, etc. which
Mauriello stated this project does. Some Council members understood the neighbors protest,
but felt the DRB did their job and followed the guidelines. Langmaid felt some of the designs in
Vail have crossed the line regarding compatibility and she would like more emphasis on
mountain character with the use of modern design.
Moffet made a motion to uphold the September 5, 2018 Design Review Board decision to
approve a request for the construction of a new primary/secondary two-family structure, 1012
Eagle's Nest Circle, Lot 2, Block 6, Vail Village Filing No. 7, and setting forth details in regard
thereto. Bruno seconded the motion passed (4-3; Langmaid, Mason and Foley opposed).
6.2. Ordinance No. 18, Series of 2018 - An ordinance amending and repealing portions
of Ordinance No. 5, Series of 2016, to allow for an amendment to the building envelope,
language regulating the building envelope, and the ability to provide employee housing
off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and 39-2, Glen Lyon
Subdivision, Development Area C, SDD No. 4 (Cascade Village); and setting forth details
in regard thereto.
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 18, Series of 2018, upon first reading.
Background: The applicant, Ignacio Torras, represented by Mauriello Planning Group, is
requesting a first reading of Ordinance No. 18, Series of 2018, an ordinance amending and
repealing portions of Ordinance No. 5, Series of 2016 to allow for an amendment to the building
envelope, language regulating the building envelope, and the ability to provide employee
housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and Lot 39-2, Glen Lyon
Subdivision, Development Area C, SDD No. 4 (Cascade Village).
Staff Recommendation: On September 24, 2018, the Planning and Environmental Commission
(PEC) forwarded a unanimous recommendation, for approval, with a condition, of a major
amendment to Special Development District No. 4, Glen Lyon Subdivision
Jonathan Spence, Senior Planner, introduced Dominic Mauriello with Mauriello Planning Group,
LLC, as the representative for the applicant. Mauriello provide the history of Special
Development District No. 4 and an overview of the ordinance. Cascade Village, which includes
the subject properties, was approved under Eagle County jurisdiction prior to annexation by the
Town of Vail in 1975 and was, zoned SDD #4 in 1976. Unlike other Special Development
Districts within the Town of Vail, the project does not have an underlying zone district. Originally,
Lots 39-1 and 39-2 were on large residential lot permitted for a duplex. In 1982, via a major
amendment to the SDD, the property was split into two (2) single family lots. This amendment
also included a dedication of land to the adjacent town -owned Streamtract. In 1997, also via a
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December 18, 2018 - Page 26 c
major amendment to the SDD, the property became subject to the development standards of
the Two-family Primary/Secondary Residential (PS) District, similar to other low density
residential lots within the SDD, while maintaining the allowable density at one unit per lot.
Although originally proposed as an option, the Vail Town Council required both lots to include an
onsite Type II EHU with a minimum size of 500 square feet of GRFA. Although the required
EHUs were Type II, additional allowances of GRFA, permitted under the Type II regulations,
were specifically prohibited. Mauriello stated the PEC approved the following criteria:
• Compatibility: The proposed major amendment involved only the reconfiguration of an
existing building envelope, minor modifications to the location of retaining walls and the
creation of a recreational amenity envelope solely for at grade and below grade
improvements.
• Relationship: The proposed major amendment would have a minimal effect on the
permitted uses, activities or site density.
• Parking and Loading: The proposed major amendment may result in a reduction of the
required parking for the property upon development.
• Comprehensive Plan: The proposed major amendment conformed to the following
elements of the Vail comprehensive plan, town policies, and urban design plans:
Vail Land Use Plan Chapter II — Land Use Plan Goals / Policies (in part)
✓ 1.1 Vail should continue to grow in a controlled environment, maintaining a
balance between residential, commercial and recreational uses to serve both the
visitor and the permanent resident.
✓ 1.3 The quality of development should be maintained and upgraded whenever
possible.
✓ 1.12 Vail should accommodate most of the additional growth in existing
developed areas (infill areas).
✓ 5.4 Residential growth should keep pace with the market place demands for a full
range of housing types.
• Natural and or Geologic Hazard: The subject property was not located within any natural
or geologic hazard.
• Design Features: Future development on the site would be required to meet all
applicable development standards and require a review by the Design review Board.
• Traffic: The proposed major amendment would have no effect on on-site or off-site traffic
circulation.
• Landscaping: The proposed major amendment does not include any changes to the
landscaping or open space on the site.
• Workable Plan: The proposed major amendment does not include any phasing or
subdivision plan.
There was no public comment.
Moffet made a motion to approve Ordinance No. 18, 2018 Based upon the review of the criteria
outlined in Sections VIII of the Staff memorandum to the Planning and Environmental
Commission dated September 24, 2018, and the evidence and testimony presented, the Vail
Town Council finds:
1. That the amendments are consistent with the adopted goals, objectives and policies
outlined in the Vail comprehensive plan and compatible with the development objectives of the
town;
2. That the amendments are compatible with and suitable to adjacent uses and
appropriate for the surrounding areas; and,
3. That the amendments promote the health, safety, morals, and general welfare of the
town and promote the coordinated and harmonious development of the town in a manner that
Town Council Meeting Minutes of October 16, 2018 Page 9
December 18, 2018 - Page 27 c
conserves and enhances its natural environment and its established character as a resort and
residential community of the highest quality. Coggin seconded the motion passed 7-0
6.3. Ordinance No. 17, Series of 2018, First Reading, An Ordinance Repealing and
Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the 2018
Editions of the International Building Code, International Residential Code, International
Fire Code, International Energy Conservation Code, International Plumbing Code,
International Fuel Gas Code, International Mechanical Code, International Existing
Building Code: and the 2017 Edition of the National Electrical Code; and the 1997 Edition
of the Uniform Code for the Abatement of Dangerous Buildings; with Amendments
thereto
Presenter(s): Chris Jarecki, Chief Building Official
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 17, 2018, Series of 2018, upon first reading.
Background: The building codes are updated on a three-year cycle after an extensive code
development process in which all interested and affected parties may participate. This allows
for the codes to stay current with the continually changing laws and technology that affect the
construction industry.
Staff Recommendation: On September 20, 2018 the Building and Fire Code Appeals Board,
forwarded a unanimous recommendation, for approval, for the adoption of the 2018 building
codes.
Chris Jarecki, Chief Building Official, explained the adoption of the 2018 building codes were
drafted in order to protect the heath, safety and welfare of the community. The fee changes
were minor and reflected the cost of doing business. Jarecki noted the fees have not been
updated since 1999. There was no public comment.
Foley moved to approve Ordinance No. 17, Series of 2018, First Reading, An Ordinance
Repealing and Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the
2018 Editions of the International Building Code, International Residential Code, International
Fire Code, International Energy Conservation Code, International Plumbing Code, International
Fuel Gas Code, International Mechanical Code, International Existing Building Code: and the
2017 Edition of the National Electrical Code; and the 1997 Edition of the Uniform Code for the
Abatement of Dangerous Buildings; with Amendments thereto; Bruno second the motion passed
(6-1; Moffet opposed).
6.4. Ordinance No. 16, Series of 2018, Second Reading, An Ordinance Amending
Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles and
Golf Cars
Presenter(s): Patty McKenny, Town Clerk
Action Requested of Council: Staff requests the Ordinance be tabled until the November 6,
2018 council meeting. At this time staff would like more time to review this topic across
departments, i.e. both public works and police departments.
Town Council Meeting Minutes of October 16, 2018 Page 10
December 18, 2018 - Page 28 c
Background: Pursuant to C.R.S. § 42-4-111, the Town is empowered to regulate the operation
of low -speed electric vehicles and golf cars within its jurisdiction. Review draft legislation which
addresses allowing electric vehicles on town streets. Several hotels are currently using electric
vehicles to transport skis and guests to the mountain. Topics to consider might include
identifying a drop off location as well as identifying which streets would be accessed by these
vehicles.
Moffet moved to table Ordinance No. 16, Series of 2018, Second Reading, An Ordinance
Amending Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles
and Golf Cars; Foley 2nd the motion and it passed (7-0).
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at
9:30 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Tammy Nagel, Deputy Town Clerk
Town Council Meeting Minutes of October 16, 2018 Page 11
December 18, 2018 - Page 29 c
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from November 6, 2018
ATTACHMENTS:
Description
Minutes from November 6, 2018
TOWN OF 1 X41
December 18, 2018 - Page 30 0
Vail Town Council Meeting Minutes
Tuesday, November 6, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Wendy Rime! representing Mery Lapin announced the Vail International Hockey groups 30th trip
to China sharing its information about the groups successes and travel history overseas to
Russia and China.
2. Proclamations
2.1. Proclamation No. 9, Series of 2018, Recognizing Colorado Gives Day
Presenter(s): John Weiss, Small Champions
Proclamation No. 9 was read and approved.
3. Recognition for Business Recycling Challenges Awards
3.1. Business Recycling Challenge Awards Presentation
Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator
Action Requested of Council: Recognize Businesses.
The Town of Vail's Business Recycling Challenge took place in the month of September. 7 local
businesses participated and each business improved recycling over the course of the challenge.
Participants improved their recycling rate on average 13% and demonstrated local leadership in
waste diversion programs.
A presentation was made by Mark Hoblitzell and recognition was given to the local businesses.
Town Council Meeting Minutes of November 6, 2018 Page 1
December 18, 2018 - Page 31 c
4. Consent Agenda
4.1. Minutes from October 2, 2018 meeting
Moffet moved to approve minutes from October 2, 2018; Foley seconded the motion and it
passed (4-0; Moffet, Langmaid, and Mason were absent from the October 2 meeting).
4.2. Resolution No. 43, Series of 2018, A Resolution Updating an Intergovernmental
Agreement Between the Town of Vail and the Colorado Department of Public Health and
Environment Regarding State Nonpoint Source Management Program; and Setting Forth
Details in Regard Thereto
Moffet moved to approve Resolution No. 43; Foley seconded the motion and it passed (7-0).
5. Town Manager Report
5.1. Town Manager Report
A number of items were highlighted from the Town Manager report.
6. Presentations / Discussion
6.1. Eagle River Community Water Plan Presentation
Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager, Holly Loff, Eagle River
Watershed Council
Action Requested of Council: Informational only; no formal action needed.
Background: The Eagle River Community Water Plan is an Eagle River Watershed Council
(ERW C) led effort to develop proactive water management recommendations that anticipate
changes to population growth and increasing municipal demand for water in Eagle County,
climate change, and projects related to the 1998 Eagle River Memorandum of Understanding
(ERMOU) — an intergovernmental agreement for developing municipal water supplies in the
upper Eagle River watershed. Planning activities will focus on the mainstem Eagle River from its
headwaters on Tennessee to the confluence with the Colorado River, the hydrologic influence of
all of the tributaries will be considered with extra focus on the East Fork of the Eagle River and
Gore and Homestake Creeks.
6.2. Vail Trails Sidewalk Connection on Vail Valley Drive
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve the construction of a sidewalk connection at the Vail
Trails Chalets along Vail Valley Drive with private improvements remaining in the Right of Way.
Background: This section of Vail Valley Drive has not had a connecting sidewalk due to the
private improvements in the Right of Way. The owners have agreed to complete a joint project
to construct the sidewalk in 2019 if the private improvement can remain in the Right of Way.
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December 18, 2018 - Page 32 c
Staff Recommendation: Support the construction of the sidewalk and provide direction as to
whether or not to maintain the private improvements within the Right of Way.
After a presentation by Tom Kassmel, Town Engineer, there was some discussion about the
proposed project, funded by the town and the owners of the Vail Trails Chalet. There was
public support from Bart Cuomo for the project as well. There was council support of the
privately funded components of the project in light of the needs for safety improvements with the
sidewalk in that area. The Town would require DRB approval and a revocable right of way
license agreement with the homeowners as well.
Moffet moved to approve the $85K funds in 2019 for the construction of the sidewalk on Vail
Valley Drive in front of the Vail Trails Chalet which would be covered by a rollover of CIP monies
from 2018. There was support for completing the private improvements in the town's right-of-
way areas for stairs, pavers, landscaping, and privacy -wall. Foley seconded the motion and it
passed (7-0).
7. Action Items
7.1. Draft Letter to Eagle Holy Cross Ranger District as Public Comment to Vail
Resorts, Inc. Proposal for a Snowmaking Project on Vail Mountain
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Discussion and motion on draft letter of support for snowmaking
proposal.
Background: The Eagle -Holy Cross Ranger District is seeking public comment in response to a
Vail Resorts proposal for a snowmaking project on Vail Mountain. Vail Resorts has asked for a
Letter of Support for the project from the Town of Vail. Staff has reviewed the formal proposal
documents, attended the public open house at the Eagle -Holy Cross Ranger District on October
23rd and discussed the project internally, as well as with several representatives of the U.S.
Forest Service and Vail Resorts. The purpose of this memorandum is to outline the proposal, its
potential benefits to the town and to address potential impacts for the town council to consider
as part of a Letter of Support. A draft Letter of Support is attached for the Town Council to
review and to suggest changes. The deadline for public comment is November 9, 2018.
Mayor Chapin introduced the topic with an opportunity for some council discussion. Langmaid
expressed concerns about the impacts on the watershed areas because of the project and
requested some hydrological modeling be done in an effort to then understand and mitigate any
problems. Greg Johnson , VP of Mountain Operations, explained that a thorough assessment is
included in their proposal, as part of the NEPA review process. It was noted the public input
process has a deadline of November 9.
Moffet moved to approve the town's letter of support to the USFS about Vail Resort's Inc.
proposal for snowmaking on Vail Mountain, and directed the Town Manager to forward the letter
on their behalf. Langmaid requested that an additional sentence be included that would request
future monitoring be done by VRI to assess the future runoff and erosion potential. Foley
seconded the motion and it passed (7-0).
Town Council Meeting Minutes of November 6, 2018 Page 3
December 18, 2018 - Page 33 c
7.2. Ordinance No. 19, Series 2018, First reading, an ordinance repealing and
reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental
properties
Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and
Licensing Administrator
Action Requested of Council: Approve or approve with amendments Ordinance No. 19, Series
2018
Background: This ordinance proposes changes to the Short Term Rental regulations effective
March 1, 2018. Please see the attached memo for details.
Staff Recommendation: Approve or approve with amendments Ordinance No. 19, Series 2018
A presentation by Kathleen Halloran, Finance Director, was made and included the following
proposed changes to the regulations taking into consideration recent public input: registration
requirements and no exemptions (for condo hotels), change to professionally managed
properties that would now be allowed to have a "registered agent", decriminalization of
violations, changes to what is required with local agent, decreased fees, etc.
Chapin requested public input at this time.
Bart Cuomo, Vail Realty, expressed continued concerns with the fees being imposed and
requested more information about complaints.
Kim Newbury, the Antlers, expressed concerns about the fees and explained it directly impacts
their budget.
East West Hospitality representative also expressed concerns about the fees.
Staff noted some information about the complaints (96 total) received to date that addressed
parking, noise, wildlife and trash and were about many properties are currently licensed and
managed by property managers. Council comments were heard at this time and there was
consensus to waive the fees for the first year and consider a more tiered approach to the fee
structure.
Foley moved to approve Ordinance No. 19, Series 2018, First reading, an ordinance repealing
and reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental
properties with the condition to waive first year fairs and continue to work with lodging owners to
create a fair and equitable fee system for registrations. Coggin seconded the motion and it
passed (6-1; Moffet opposed).
7.3. Ordinance No. 20, Series of 2018, First Reading, Ordinance amending Section 5-3-
2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel burning
device, concerning air pollution control
Presenter(s): Chris Neubecker, Planning Manager
Town Council Meeting Minutes of November 6, 2018 Page 4
December 18, 2018 - Page 34 c
Action Requested of Council: Town Council shall approve, approve with modifications, or deny
Ordinance No. 20, Series of 2018, based on the recommendation of the Community
Development Department.
Background: The current Municipal Code detailing Air Pollution Control and the specifications
for solid -fuel burning devices (wood burning stoves) is out of date and does not accurately
reflect the current Colorado Department of Public Health and Environment (CDPHE). The
proposed ordinance will ensure that the Vail Town Code aligns with these state and national air
quality standards.
Staff Recommendation: The Community Development Department recommends amending Title
5, Chapter 3 of the Municipal Code to accurately reflect current and future air quality standards
set forth by the Colorado Department of Public Health and Environment (CDPHE).
Moffet moved to approve Ordinance No. 20, Series of 2018, First Reading, Ordinance amending
Section 5-3-2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel
burning device, concerning air pollution control; Langmaid the motion and it passed (7-0).
There was no public input on the topic.
8. Public Hearings
8.1. Ordinance No. 16, Series of 2018, Second Reading, An Ordinance Amending
Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles and
Golf Cars
Presenter(s): Dwight Henninger, Vail Police Dept., Greg Hall, Director of Public Works &
Transportation
Background: Pursuant to C.R.S. § 42-4-111, the Town is empowered to regulate the operation
of low -speed electric vehicles and golf cars within its jurisdiction. Review draft legislation which
addresses allowing electric vehicles on town streets. Several hotels are currently using electric
vehicles to transport skis and guests to the mountain. A number of topics have been raised for
discussion regarding this use in Vail.
Chapin opened the public hearing for second reading on the ordinance. Chief Dwight
Henninger introduced the topic and summarized the components of the current legislation.
Andy Liepold, General Manager of the Lion, thanked the town for its consideration of the
legislation and expressed support of the state law which allows for these vehicles.
Moffet moved to approve Ordinance No. 16, Series of 2018, Second Reading, An Ordinance
Amending Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles
and Golf Cars. Bruno seconded the motion and it passed (7-0). There was no further public
input on this topic.
8.2. Ordinance No. 17, Series of 2018, Second Reading, An Ordinance Repealing and
Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the 2018
Editions of the International Building Code, International Residential Code, International
Fire Code, International Energy Conservation Code, International Plumbing Code,
International Fuel Gas Code, International Mechanical Code, International Existing
Building Code: and the 2017 Edition of the National Electrical Code; and the 1997 Edition
Town Council Meeting Minutes of November 6, 2018 Page 5
December 18, 2018 - Page 35 c
of the Uniform Code for the Abatement of Dangerous Buildings; with Amendments
thereto
Presenter(s): Chris Jarecki, Chief Building Official
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 17, 2018, Series of 2018, upon second reading.
Background: The building codes are updated on a three year cycle after an extensive code
development process in which all interested and affected parties may participate. This allows for
the codes to stay current with the continually changing laws and technology that affect the
construction industry.
CJ, Chief Building Official, introduced the topic and summarized the work conducted by the
appeals board, Some comments were made about the fee structure with a note that larger vs
smaller projects all take time to review and the staff was comfortable with the proposed fee
structure; it was noted the fees have been in place since 1999. The public hearing was opened;
no comments were made.
Foley moved to approve Ordinance No. 17, Series of 2018, Second Reading, An Ordinance
Repealing and Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the
2018 Editions of the International Building Code, International Residential Code, International
Fire Code, International Energy Conservation Code, International Plumbing Code, International
Fuel Gas Code, International Mechanical Code, International Existing Building Code: and the
2017 Edition of the National Electrical Code; and the 1997 Edition of the Uniform Code for the
Abatement of Dangerous Buildings; with Amendments thereto. Langmaid seconded the motion
and it passed (6-1; Moffet opposed).
8.3. Ordinance No. 18, Series of 2018, Second Reading, Ordinance amending and
repealing portions of Ordinance No. 5, Series of 2016, to allow for an amendment to the
building envelope, language regulating the building envelope, and the ability to provide
employee housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and 39-2,
Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village); and setting
forth details in regard thereto
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 18, Series of 2018, upon second reading.
Background: The applicant, Ignacio Torras, represented by Mauriello Planning Group, is
requesting a first reading of Ordinance No. 18, Series of 2018, an ordinance amending and
repealing portions of Ordinance No. 5, Series of 2016 to allow for an amendment to the building
envelope, language regulating the building envelope, and the ability to provide employee
housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and Lot 39-2, Glen Lyon
Subdivision, Development Area C, SDD No. 4 (Cascade Village)
Staff Recommendation: On October 16, 2018 the Vail Town Council unanimously approved
Ordinance No. 18, Series of 2018, on first reading.
Town Council Meeting Minutes of November 6, 2018 Page 6
December 18, 2018 - Page 36 c
Chapin opened the public hearing. Moffet moved Ordinance No. 18, Series of 2018, Second
Reading, Ordinance amending and repealing portions of Ordinance No. 5, Series of 2016, to
allow for an amendment to the building envelope, language regulating the building envelope,
and the ability to provide employee housing off-site, located at 1150 and 1170 Westhaven
Lane/Lot 39-1 and 39-2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade
Village); and setting forth details in regard thereto. Coggin seconded the motion and it passed
(7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting and Bruno seconded the motion which passed (7-0) and the meeting adjourned at
8:05 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of November 6, 2018 Page 7
December 18, 2018 - Page 37 c
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from November 20, 2018
ATTACHMENTS:
Description
November 20, 2019
TOWN Of UAIL
December 18, 2018 - Page 38 0
Vail Town Council Meeting Minutes
Tuesday, November 20, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Greg Clifton, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Mery Lapin, Vail Resident, reported on the funding for the sculpture "Pete's Dream" stating
citizens have raised $169,400 for the art work and anticipate another $5,000 - $10,000
2. Consent Agenda
2.1. Resolution No. 44, Series of 2018, A Resolution Approving the Operating Plan and
Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2019 through
December 31, 2019
Moffet made a motion to approve; 2nd by Bruno; approved 6-1 (Foley opposed).
3. Town Manager Report
3.1. Town Manager Report
Town Manager Greg Clifton reviewed his report with council asking if they were in support of
sending a letter similar to the letter in his report from the Town of Avon to the Federal
Communications Commission to advocate on behalf of cable franchise agreement and local
High Five Access. Council agreed and asked Clifton to prepare a letter to be presented at the
December 4th meeting.
3.1. "Delivering Housing - Sharing Vail's Housing Story with Tahoe/Truckee Region"
Presenter: George Ruther, Director of Housing.
Town Council Meeting Minutes of November 20, 2018 Page 1
December 18, 2018 - Page 39 c
Ruther shared with council his trip to Lake Tahoe and the Truckee Region where he spoke to
several different groups about the Vail InDeed Program and the Chamonix housing
development.
3.2. Update about Parking Structure Construction at Red Sandstone Elementary
School
Presenter: Greg Hall, Public Works Director
Hall provided a brief update on the Red Sandstone parking garage stating most of the interior
was complete, but the exterior East Tower was not yet finished. The parking equipment was to
be delivered in the a few weeks along with the cameras. Hall noted the weather was working
against the construction schedule. When asked about the Red Pass holders, Hall confirmed the
Red Pass holders were to use the Lionshead Parking Structure until the Red Sandstone parking
garage opens.
4. Presentations / Discussion
4.1. The Town of Vail staff to present their event feedback of the 2018 Colorado
Classic.
Presenter(s): Mia Vlaar, TOV Economic Development Director Ernest Saeger, TOV Special
Event Coordinator, Randy Braucht, TOV Police Department, Chris Botkins, TOV Police
Department
Action Requested of Council: No action requested. Informational only.
Background: On Tuesday, August 21st, 2018; members of the Town of Vail team met to review
the just -completed 2018 Colorado Classic professional cycling event. The round -table format
meeting was a forum to discuss the after -action review items and lessons learned from the
event. Since August 21st, the Vail Valley Foundation has presented an initial Colorado Classic
event recap to Town Council and to several boards and commissions as follows: Town Council
on October 16, the Commission on Special Events on November 7, the Vail Economic Advisory
Council on November 13, and the Vail Local Marketing District Advisory Council on November
15.
Saeger, Special Event Coordinator, provided a recap to council of the 2018 Colorado Classic
and four key action items that should be considered if the event returned to Vail next year:
1. Identify potential modifications to the circuit course to reduce impacts to residents and
visitors.
2. Improve the traffic management plan including and maintaining ingress/egress for the
Lionshead Parking Structure.
3. Identify key traffic hold points and develop a method to release locations in a manner that
poses no risk to race participants.
4. Develop key relationships with Colorado Department of Transportation to ensure accurate
and consistent messaging for Interstate 70 users.
Council asked for public comment.
Mike Imhoff, Vail Valley Foundation, acknowledged there was room for improvement, but noted
the type of race circuit directs the type of impacts. Imhoff stated a criterium race would have the
least impact since its several laps around a closed circuit and produces high energy. Imhoff
would be meeting with staff in early December to discuss any future race plans.
Town Council Meeting Minutes of November 20, 2018 Page 2
December 18, 2018 - Page 40 c
4.2. Overview of 2018 Wildland Fire Year
Presenter(s): Mark Novak, Vail Fire Chief; Paul Cada Wildland Fire Program Manager
Action Requested of Council: Information Only
Background: Staff will provide an overview of the 2018 Wildland Fire Year. Staff will also
highlight current strategies and activities intended to reduce the risk of catastrophic wildland fire
within the Town of Vail.
Chief Novack spoke to council about the fire environment changing over time and becoming
larger and more impactful on communities. Some of the fire impacts and threats include: direct
impacts on homes, businesses and infrastructure; flash flooding and debris flow in Gore Creek;
diminished wildland habitat; recreational and tourism impacts of area closures, smoke, hazmat
issues and ability to recover.
Wildland Fire Program Manager Paul Cada stated staff had been working on a Community
Wildfire Protection Plan since early this year and it would be ready to present to council spring
2919. The Town has been covered by the County's protection plan, but the County's plan really
didn't address Vail's needs. There have been some community comments that will also be
incorporated into the plan. Additionally, Cada reviewed specific activities the fire department
has been conducting over the year:
✓ Resilient landscapes — Intermountain Fuels and Forest Health; 11 acres of slash piled and
burned and approximately 100 tons of slash removed.
✓ Curbside assessment program — year 2 of 5 rotation; 880 parcels assessed, new customer
friendly report available, made direct contact with about 10% of occupants during
assessments.
✓ Community Chipping - 134 calls for service, 300 hours of staff time, safe and more efficient
method of slash disposal for homeowners.
Chief Novak shared with council that his department has been working with been working with
the Community Development Department and the Board of Appeals on an amended version of
International Wildland Urban Interface Code; which addresses both construction and
landscaping of new construction and significant additions. The goal is to prevent embers from
catching a home on fire.
Novack is working with other departments throughout the county determining if uniform fire
restrictions could be modified when not applicable within the Town of Vail.
Council asked about overhead powerlines being a risk in areas throughout Vail. Novack stated
overall the Vail neighborhoods were in pretty could shape. Council member Langmaid
requested the fire department to assess the Bellflower neighborhood.
5. Action Items
5.1. First reading of Ordinance No. 21, Series 2018, an Ordinance Adopting a Budget
and Financial Plan and Making Appropriations to Pay the Costs, Expenses and Liabilities
of the Town of Vail, Colorado for its Fiscal Year January 1, 2019 Through December 31,
2019.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager
Town Council Meeting Minutes of November 20, 2018 Page 3
December 18, 2018 - Page 41 c
Action Requested of Council: Approve or approve with amendments Ordinance No. 21, Series
2018.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2018.
Clifton reviewed the budget philosophies which were discussed at the August 12, 2018 meeting.
Additionally, Clifton reminded council the importance of reserve fund balances was to tenable
the town to withstand unforeseen events and economic downturns.
Halloran, Finance Director, reviewed the responses to some of council's questions from the
November 6 meeting during an initial budget review concerning Council Contributions, Staffing
and Housing Fund.
Some council members questioned "gifting" $20,000 of tax payer's money to Red Sandstone
Elementary School as another tax payer funded entity.
Halloran reviewed staffing requests explaining the increase in fulltime employees occurred over
a 10 -year period and the majority of these increases since 2010 were specifically:
• Events: 1 FTE
• Welcome Center Operations: 4.6 FTE
• Environmental Initiatives: 1 FTE
• Added services for overnight parking, new and extended bus routes: 2.02 FTE
• Housing: 1.15 FTE
• Reinstatement of planners and inspectors: 2.5 FTE
• Maintenance workers to support new town assets including the Red Sandstone Parking
Garage and 1-70 underpass: 3.5 FTE
• Innovation Officer: 1.0 FTE
• Fire department restructuring, addition of West Vail Fire Station and Wildlands/Forest
Health Services: 5.5 FTE
The General Fund Operations included a placeholder of $20,000 for an open-air community
dinner outreach event to expand the Town Council's civic engagement activities. Council agreed
for $10,000 community engagement placeholder. The Housing Fund was increased from $1.5
million to $2.5 million annually. Total revenues for the Town of Vail are projected
at $67.9 million. Halloran explained the projected revenues were a 5.6% decrease from the
2018 forecast and a 1.4% increase from the 2017 actual results. 62% of the estimated $27/1
million in sales tax collections was budgeted to go toward General Fund operations and the
remaining 38% to go towards the Capital Projects Fund. Halloran went on to review the budget
notebook with council.
Council discussed some of the 2019 contribution recommendations including
• A request from the Vail Valley Foundation for $110,000 reimbursement for installation of
a new videoboard at the Ford Park Amphitheater. Council agreed to pay $55,000.00
rather than $110,000.
• Drones vs. fireworks. Council did not support $20,000 allocated for drones.
• Nonprofit Operations. Some Council members questioned paying for "Operations"
• Donating rental of the Donovan Pavilion to Red Sandstone Elementary for fund raising
rather than $20,000.
John King, Ski and Snowboard Club Vail, presented a brief video on the club's program. The
Ski and Snowboard Club Vail requested a contribution of $500,000, which would be contributed
over 5 years, to fund an expansion of Golden Peak. The expansion would allow Vail to host
world class alpine events for women's downhill Super G.
Town Council Meeting Minutes of November 20, 2018 Page 4
December 18, 2018 - Page 42 c
Public comment was called.
✓ Tom Talbot, Vail Resident, spoke in favor of the club receiving the contribution.
✓ Dick Cleveland, Vail resident, questions using tax payers' funds for a capital contribution for
property outside of town limits. There would be little or no public access and did not benefit
the community.
There was no more public comment. Council agreed the organization is a plus to the town but
they were not comfortable with spending taxpayer's money towards an area the Town does not
own or control.
Moffet made a motion to approve to approve Ordinance No. 21, Series for 2018 as amended;
Foley seconded the motion passed 7-0.
5.2. Ordinance No. 22, Series 2018, First Reading, Ordinance providing for the levy
assessment and collection of the town property taxes due for the 2018 tax year and
payable in the 2019 fiscal year.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Ordinance No. 22, Series
2018.
Background: The town is required by Colorado state law to certify the mill levy by December 25
of each year.
Staff Recommendation: Approve or approve with amendments Ordinance No. 22, Series 2018.
Moffet made a motion to approve Ordinance No. 22, Series of 2018; Foley seconded the motion
passed by 7-0.
6. Public Hearings
6.1. Ordinance No. 20, Series of 2018, Second Reading, an ordinance amending
Section 5-3-2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel
burning device, concerning air pollution control.
Presenter(s): Chris Neubecker, Planning Manager
Action Requested of Council: Town Council shall approve, approve with modifications, or deny
Ordinance No. 20, Series of 2018, based on the recommendation of the Community
Development Department.
Background: The current Municipal Code detailing Air Pollution Control and the specifications
for solid -fuel burning devices (wood burning stoves) is out of date and does not accurately
reflect the current Colorado Department of Public Health and Environment (CDPHE). The
proposed ordinance will ensure that the Vail Town Code aligns with these state and national air
quality standards.
Town Council Meeting Minutes of November 20, 2018 Page 5
December 18, 2018 - Page 43 c
Staff Recommendation: The Community Development Department recommends amending Title
5, Chapter 3 of the Municipal Code to accurately reflect current and future air quality standards
set forth by the Colorado Department of Public Health and Environment (CDPHE).
Moffet made a motion to approve Ordinance No. 20, Series of 2018; Langmaid seconded the
motion passed 7-0.
6.2. Ordinance No. 19, Series 2018, Second reading, an ordinance repealing and
reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental
properties (This item will be tabled until the December 4 meeting)
Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and
Licensing Administrator
Action Requested of Council: Table second reading of Ordinance No. 19, Series 2018 to the
December 4, 2018 Town Council meeting.
Background: This ordinance proposes changes to the Short -Term Rental regulations effective
March 1, 2018. Please see the attached memo for details.
Staff Recommendation: Table second reading of Ordinance No. 19, Series 2018 to the
December 4, 2018 Town Council meeting.
Moffet made a motion to table Ordinance No. 19 Series of 2018; Foley seconded the motion
passed 7-0.
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at
9:38 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of November 20, 2018 Page 6
December 18, 2018 - Page 44 c
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town Manager Report
PRESENTER(S): Greg Clifton, Town Manager
ATTACHMENTS:
Description
Town Manager Report
TOWN OF 1 X41
December 18, 2018 - Page 45 0
TOWN OF VAIL `
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
TOWN MANAGER REPORT -
DEC 18th TOWN COUNCIL MEETING
TOPICS
Meetings Update
Civic Area Planning Kickoff
Organizational Updates
One Book One Valley
Retreat Schedule
Eagle Valley Towns &
County Dinner
Holy Cross Franchise
Meeting Update
Town Manager's Office
970.479.2106
970.479.2157 fax
Vail Resorts
The working group met on Wednesday Dec. 12th and continued to work on the
draft summary memo identifying areas of alignment between the Town of Vail and
VR. We are close to having that document ready for distribution to the Town
Council. The submittal will include a proposed timeline with next steps identified
as we move forward in advancing our common goals and enhancing our guest
experience. At the table were Mia Vlaar, Suzanne Silverthorn, Patty McKenny,
Kristin Kenney Williams, and Phil Metz. Stay tuned.
On the subject of Vail Resorts, I had a breakfast meeting with Jeff Babb on
Thursday, December 13th, and we covered some updates and discussed the
loading and delivery issue in both Vail Village and Lionshead. On that subject,
measures were taken this past week to amend the loading zone from the
Gorsuch building frontage back to the other side of the street in front of
Patagonia. Vail Resorts is on board with the decision, but of course more
comprehensive discussion on the topic of loading and staging is needed, and will
be slated in the near future.
Northwest Colorado Council of Governments
The NWCCOG met on December 6th in Eagle. I attended this one, with Patty
attending to other matters. The meeting was informative and well attended. The
2019 Budget was approved, as well as an audit engagement letter. Authorization
was had to enable Jon Stavney, Executive Director, to formalize the fleet vehicle
pool with a singular program for financing and maintenance. Interestingly,
discussion was also slated for the FCC Rulemaking in Washington regarding
cable television franchise revenues, and NWCCOG will be submitting a letter
similar to that of the Town of Vail.
Finally, there was a good presentation related to a community assessment for
older adults. This touched on facilities and services, and the survey results
yielded some interesting outcomes. If interested, check out the following link ... it
is a good read::
http://alpineaaa.org/wp-content/uploads/2018/10/Region-12-NW-Colorado-
Report-2018-F I NAL. pdf
December 18, 2018 - Page 46 0
Vail Economic Advisory Council
Thanks to Mia Vlaar and her team for orchestrating a nice meeting with the VEAC
on December 11th, which was well attended. Topics included:
• Town Financial update
• Civic Area Plan Kickoff presentation
• VCBA update
• Health Care Program update from VVP
• Presentation of Housing in Vail
• Town Manager's Report
CML
The Executive Board meets in Denver on December 14th. We will be reviewing
resume submittals to fill the directorship position being vacated by Sam Mamet,
with interviews occurring on January 11th in Denver. This is likely the most
important undertaking of this board. Stay tuned.
On the subject of the Municipal League, we will be inviting Sam Mamet to attend
your second meeting in February, largely for the purpose of thanking him for his
40 years of service to the League. Stay tuned for details.
CC4CA
The Steering Committee met in Westminster Town Hall on Friday, Dec. 7th, and
had a busy agenda. The coalition is quite solidified with Jacob Smith at the
Executive Director position and a very talented lobbying team assembled. Of
news is the most recent joining of our new member municipality, the City of
Northglenn. With Avon joining last month, we are not at 22 members with the
City of Longmont also preparing to join. The 2019 budget was approved.
Civic Area Planning Kickoff
The commencement of community engagement occurred on Tuesday, December
11th. The early morning presentation at VEAC was provided by Matt Gennett and
others, and was well received with much feedback. VEAC will be selecting a
point person or two to represent the group as part of the larger stakeholder group
to meet with the Civic Area Team as time marches on. The presentation included
a demonstration of how to connect with the portal to fill out the survey.
A similar presentation, inclusive of the consultant team, occurred in the Grand
View Lodge that evening. It was a full house, and the presentation was quite
successful.
Town Manager's Report Page 2
December 18, 2018 - Page 47 0
Town Manager's Report
Organizational Updates
IT Department
A more detailed update was provided in the previous Town Manager's Report
(Dec. 4th). Just to follow up, the posting for the vacant IT Director position
occurred on Thursday, Dec. 13th. The job description was refined to reflect
current needs. We anticipate a strong response to this position, and our hope is
to conduct interviews in early February.
As also previously noted, recruiting and hiring for the Information Technology
positions is in full swing. We have recently posted the IT Director position and
expect a healthy response even with the holiday season. Two other vacancies
(Technology Support Specialist and Digital Evidence & Systems Technician) in
the department are well into the recruiting and hiring process ... interviews have
been ongoing and a bit intensive. The entire IT team has been diligent in
conducting the search with the prime objective of finding the perfect candidates.
We have an offer out for one candidate pending successful background check
and are conducting ongoing interviews for the other position. With respect to the
vacant director position, see the full IT Director job description
Deputy Town Clerk
There are three internal candidates and interviews will be occurring on December
20th. Stay tuned.
Police Department
International Association of Chiefs of Police
Chief Henninger attended the International Association of Chiefs of Police
Strategic Planning meeting in London, England last week. During the time
in London Dwight and the other IACP Executive Board members spent a
day with the Metropolitan Police of London and were briefed on their efforts
to increase women officers on the force, community policing efforts and their
recent terror attacks.
Shop with a Cop
On December 10th the Police Department hosted 40 youth from Vail at Shop
with a Cop, which included shopping at Walmart with $100 each from
donations from the community with officers and PD employees, then gift
wrapping and dinner hosted by the Four Seasons. Officer Gail McFall and
Brian Flynn organized this annual event.
Page 3
December 18, 2018 - Page 48 0
TOV Participates in NWCOG Disaster Preparedness for Local Officials
Workshop
Three TOV employees participated in the one day workshop in Eagle on
Dec 7, Charlie Turnbull and Dwight Henninger presented on "Planning
Special Events as Incidents," how the TOV use the Incident Command
System (ICS) to prepare for special events, which helps us be able to
manage the critical incident.
Liquor Board Meeting
The liquor licensees and the Liquor Board meet on Dec 12 at Donovan
Pavilion and had a great turnout. Tammy organized the meeting with
speakers from Parking, Transportation, PD, FD and the State Licensing
Authority.
Academy Graduation
Four Vail Police Department Officers graduated on December 14th from the
Colorado Law Enforcement Training Academy, CMC Spring Valley, and
they will start training immediately during this weekend's Snow Days
concerts. This is the most graduates at one time in the history of the Police
Department. It is also reflective of a very diligent, and creative, way to find
qualified recruits to fill our vacancies. We are pleased to welcome Mike,
Jose, Angela, Tyler, whose abbreviated bios are listed below:
Michael Chon Many of you know Mike already since he served for
nearly a year as a CEO at Vail PD before attending Academy. Born in
South Korea, Mike holds an Associates degree in Theology and
previously worked in emergency services and fitness training in
California and Hawaii before settling in Eagle County with his family.
Jose Balderas Many of you also already know Jose, since he served
for more than a year as an Administrative Services Technician at Vail
PD before attending Academy. A native of El Paso, Texas, Jose holds
an Associates degree in Criminal Justice and previously worked as a
detention officer in New Mexico before moving to Colorado in 2017.
Angela Sommer Born in California, Angela holds a Bachelor's degree
in Commercial Recreation and previously worked as an event planner
for several years in Eagle County and at various Colorado resort
properties.
Tyler Johnston A Tennessee native, Tyler holds a Bachelor's degree
in Criminal Justice and has worked for the past several years in loss
prevention and security at Vail Resorts properties in Vail and
Breckenridge.
Town Manager's Report Page 4
December 18, 2018 - Page 49 0
ONE BOOK
ONE VALLEY
a community read
One Book One Valley
The 8th year of One Book One Valley (OBOV) officially kicked off on Monday,
December 3rd, at The Bookworm of Edwards. In attendance to formally make the
announcement were: George Brodin, Minturn Town Council; Megan Burch, Avon
Town Council; Patty McKenny, Assistant Town Manager, Town of Vail; Kevin
Brubeck, Eagle Town Council; and Eagle County Commissioner, Jeanne
McQueeney. Also in attendance were several members of the One Book One
Valley committee as well as members of the general public. This announcement
has already garnered a significant amount of attention via social media -
Facebook - Including comments and related posts from the author and her
connections. A full story is due out in the Vail Daily within the week.
"One Book One Valley" is a county -wide reading initiative now in its 8th year here
in Eagle County. It is a collaborative program organized and offered by The
Bookworm of Edwards, Colorado Mountain College, Battle Mountain High
School, Eagle Valley High School, Vail Mountain School, and Vail Public Library.
The OBOV initiative is designed to unite and uplift hundreds of citizens by
encouraging reading and promoting literacy & a sense of community by sharing a
common topic for conversation, all while deepening engagement in literature
through reading and discussion. Across the nation, "One Book" programs take
the idea of a localized book discussion club and expand it to invite the entire
community to join the conversation. One Book One Valley encourages all Eagle
County residents to read the same book at the same time to create a community
book club.
Retreat Schedule
The leadership team will be retreating on January 9th. We will be going over a
couple administrative policy matters, including our newly developed fleet vehicle
policy. We will also talk about our organizational structure, and the ongoing
implementation of the compensation study results. We will spend the bulk of our
time updating on the many goals and tasks that comprise the Town Council's
2018-20 Action Plan, in preparation of the Council at their retreat.
The Council retreat is proposed to occur on February 12th, the first off -Tuesday of
the month. The retreat will include a quasi-judicial training with both our Town
Attorney and an outside expert. The bulk of the retreat will be devoted to the
update of the Action Plan goals and projects.
We would like to pencil the dates for the remaining retreats of the year, with the
budget retreat needing to occur in July. We will need to schedule that retreat, as
well as a spring retreat and a December retreat (which will also be used for
Council training/coaching as we will have at least one new councilmember).
Town Manager's Report Page 5
December 18, 2018 - Page 50 0
Eagle Valley Towns & County Dinner
The intergovernmental dinner was a great success, and props are given to the
many who helped in pulling it together. It was well attended, and feedback was
quite positive. We remain confident that this will be the inaugural event that will
see a continued forum, perhaps on two- or three -times per year schedule.
As an observation, the number of attendees and guests appeared to be about
right, and the overall format seemed acceptable. Thanks have been extended to
our guest speaker, Cathy Ritter, and our sponsor, Stifel Nicolaus & Company.
loly Cross Franchise
We have commenced the process of renewing our electric utility franchise
agreement with Holy Cross. On Dec. 12th, I met with Delwin Fletcher and Mike
Steiner with Holy Cross to go over the existing agreement, which is a 20 -year
agreement, set to expire in April, 2019.
I will assemble a team to partake in the negotiation process, likely including Greg
Hall with Public Works, Attorney Matt Mire, and others. Stay tuned on this very
important process. We do not envision wholesale changes (these franchise
agreements look very similar from one community to the next), but recognizing
that it is twenty years old, there are some dated terms that need to be addressed.
Town Manager's Report Page 6
December 18, 2018 - Page 51 0
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
IT EM/TOPIC: Ordinance No. 24, Series of 2018, An Ordinance Amending Section 12-23-2,
Employee Generation and Mitigation Rates, Vail Town Code, to Amend the Example Employee
Housing Unit Calculation.
PRESENTER(S): Ashley Clark, Planner
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with
modifications, or deny Ordinance No. 24, Series of 2018, upon first reading.
BACKGROUND: On October 3, 2017, the Vail Town Council adopted amendments to Section
12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, which established revised
Employee Generation Rates by Type of Commercial Use. These changes included an increase
in the number of employees per 1,000 feet of new net floor area for an eating and drinking
establishment from 6.75 employees to 10.2 employees. In response to this change, a preexisting
example provided in Section 12-23-2C must also be updated in order to be consistent with the
changes made in 2017. There is no material change proposed to the existing policy. This
ordinance will fix an error in the Town Code
STAFF RECOMMENDATION: The Community Development Department recommends that
the Vail Town Council approve Ordinance No. 24, Series of 2018.
ATTACHMENTS:
Description
Memo to Vail Town Council
Ordinance 24, Series of 2018
Memo to PEC 12/10/2018
Draft PEC minutes 12-10-2018
December 18, 2018 - Page 52 0
TOWN of9
TO: Vail Town Council
FROM: Community Development Department
DATE: December 18, 2018
Memorandum
SUBJECT: First reading of Ordinance No. 24, Series of 2018, an ordinance for a Prescribed
Regulations Amendment to Section 12-23-2 Employee Generation and Mitigation
Rates, Vail Town Code, pursuant to Section 12-3-7 Amendment, Vail Town
Code, to update the example employee housing unit calculation for consistency
with changes adopted by Town Council in Ordinance 12, Series of 2017.
Applicant: Town of Vail
Planner: Ashley Clark
I. SUMMARY
On October 3, 2017, the Vail Town Council adopted amendments to Section 12-23-2,
Employee Generation and Mitigation Rates, Vail Town Code, which established revised
Employee Generation Rates by Type of Commercial Use. These changes included an
increase in the number of employees per 1,000 feet of new net floor area for an eating
and drinking establishment from 6.75 employees to 10.2 employees. In response to this
change, a preexisting example provided in Section 12-23-2C must also be updated in
order to be consistent with the changes made in 2017. There is no material change
proposed to the existing policy. This ordinance will fix an error in the Town Code.
On December 10, 2018, The Planning and Environmental Commission (PEC) held a
properly noticed public hearing on this item. The PEC forwarded a unanimous
recommendation of approval to the Vail Town Council for adoption of the propose
ordinance.
II. ACTION REQUESTED OF THE TOWN COUNCIL
The Vail Town Council shall approve, approve with modifications, or deny Ordinance
No. 24, Series of 2018, upon first reading.
December 18, 2018 - Page 53 0
III. CRITERIA FOR REVIEW
1. The extent to which the text amendment furthers the general and specific
purposes of the zoning regulations; and
The PEC finds the prescribed regulation amendment furthers the general purposes of
the zoning regulations are for "promoting the health, safety, morals, and general
welfare of the town, and to promote the coordinated and harmonious development of
the town in a manner that will conserve and enhance its natural environment and its
established character as a resort and residential community of high quality". This text
amendment is intended to advance these purposes by providing consistency within the
regulations and provide clear direction for development in how to calculate the correct
commercial linkage fee.
The PEC finds that this criterion has been met.
2. The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and policies
outlined in the Vail comprehensive plan and is compatible with the development
objectives of the town; and
The PEC finds that the proposed text amendment would provide a correct and
consistent example of how to calculate the commercial linkage fee and reflect the
Town of Vail's most recent policy update from October 3, 2017, where Town Council
approved changes to how the employee generation and mitigation rates are
calculated.
The PEC finds that this criterion has been met.
3. The text amendment demonstrates how conditions have substantially
changed since the adoption of the subject regulation and how the existing
regulation is no longer appropriate or is inapplicable; and
The existing example in the text is no longer correct and needs to be changed to
provide an accurate example.
The PEC finds that this criterion has been met.
4. The extent to which the text amendment provides a harmonious, convenient,
workable relationship among land use regulations consistent with municipal
development objectives; and
The PEC believes the proposed text amendment is intended to provide consistency
with the existing regulations for employee generation and mitigation rates, and is
Town of Vail Page 2
December 18, 2018 - Page 54 0
therefore seeking to provide a harmonious, convenient and workable relationship
among land use regulations consistent with municipal development objectives.
The PEC finds that this criterion has been met.
5. Such other factors and criteria the planning and environmental commission
and/or council deem applicable to the proposed text amendments
IV. RECOMMENDED MOTION
Should the Vail Town Council choose to approve Ordinance No. 24, Series of 2018,
upon first reading, the Community Development Department recommends the Council
pass the following motion:
"The Vail Town Council approves, on first reading, Ordinance No. 24, Series of 2018, an
ordinance amending Section 12-23-2 Employee Generation and Mitigation Rates, Vail
Town Code, in order to update and provide consistency with the changes adopted by
Town Council in Ordinance 12, Series of 2017,and setting forth details in regard thereto."
Should the Vail Town Council choose to approve Ordinance No. 24 Series of 2018, the
Community Development Department recommends the Council make the following
findings:
"Based upon the review of the criteria outlined in of Section 111 of the December 10, 2018
staff memorandum to the Planning and Environmental Commission, and the evidence
and testimony presented, the Vail Town Council finds:
1. That the amendment is consistent with the applicable elements of the adopted goals,
objectives and policies outlined in the Vail Comprehensive Plan and is
compatible with the development objectives of the Town; and
2. That the amendment furthers the general and specific purposes of the Zoning
Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and
3. That the amendment promotes the health, safety, morals, and general welfare of the
Town and promotes the coordinated and harmonious development of the Town in a
manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality."
V. ATTACHMENTS
A. Ordinance No. 24, Series of 2018
B. Staff Memorandum, PEC18-0040, December 10, 2018
C. Draft PEC Minutes, December 10, 2018
Town of Vail Page 3
December 18, 2018 - Page 55 0
ORDINANCE NO. 24
SERIES OF 2018
AN ORDINANCE AMENDING SECTION 12-23-2, EMPLOYEE GENERATION AND
MITIGATION RATES, VAIL TOWN CODE, TO AMEND THE EXAMPLE EMPLOYEE
HOUSING UNIT CALCULATION, AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, on October 3, 2017 the Vail Town Council adopted ordinance No.
12, Series of 2017 amending Commercial Linkage requirements in the Town of Vail;
WHEREAS, the existing example in Section 12-23-2, Paragraph C, Vail Town
Code, is obsolete and needs to be updated to reflect current commercial linkage
requirements in Table 23-1.
WHEREAS, amending the regulations will provide consistency within the section
and accurately reflect the calculation required to determine the employee housing
mitigation for eating and drinking establishments.
WHEREAS, on December 10, 2018 the Town of Vail Planning and
Environmental Commission held a property noticed public hearing and reviewed and
forwarded a recommendation of approval to the Vail Town Council for the proposed text
amendments to the Zoning Regulations;
WHEREAS, on December 18, 2018 the Vail Town Council held a property -
noticed public hearing on the proposed amendments to Section 12-23-2
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Section 12-23-2: Employee Generation and Mitigation Rates, Vail
Town Code, is hereby amended as follows (text to be deleted is in strikethrough, text
that is to be added is bold. Sections of text that are not amended have been omitted.)
A. The employee generation rates found in table 23-1, "Employee Generation Rates
By Type Of Commercial Use", of this section, shall be applied to each type of use
in a commercial development. For any use not listed, the Administrator shall
determine the applicable employee generation rate by consulting the Town's
current nexus study.
1
December 18, 2018 - Page 56 0
TABLE 23-1 EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE
Type Of Use
Employee
Generation Rate
Accommodation unit/ limited service lodge unit
0.6 employee per net new units
Business office and professional office (including real estate and property management office)
3.2 employees per 1,000 feet of new net floor area
Conference facility
0.8 employee per 1,000 feet of new net floor area
Eating and drinking establishment
10.2 employees per 1,000 feet of new net floor area
Health club
0.96 employee per 1,000 feet of new net floor area
Retail storeipersonal service/repair shop
2.4 employees per 1,000 feet of new net floor area
Spa
2.1 employees per 1,000 feet of new net floor area
B. If an applicant submits competent evidence that the employee generation rates
contained in table 23-1 of this section or the nexus study do not accurately reflect the
number of employees generated by the proposed commercial development or
redevelopment and the Administrator finds that such evidence warrants a deviation from
those employee generation rates, the Administrator shall allow for such a deviation as
the Administrator deems appropriate.
C. Each commercial development or redevelopment shall mitigate its impact on
employee housing by providing EHUs for twenty percent (20%) of the employees
generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with
the requirements of this chapter.
For example, for a development proposing two thousand five hundred (2,500) square
feet of new net floor area for an eating and drinking establishment, the equation would
be as follows:
([2,500 square feet . /1,000 square feet] x [B,7-5] 10.2) = 16.875 25.5 new employees
generated
16.875 25.5 new employees generated x 20% - 3.375 5.1 employees to be housed
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 3. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
2
December 18, 2018 - Page 57 0
Section 4. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of December, 2018
and a public hearing for second reading of this Ordinance set for the 8th of January,
2019 in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Dave Chapin, Mayor
ATTEST:
Tammy Nagel, Town Clerk
INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING
AND ORDERED PUBLISHED IN FULL this 8th day of January, 2019.
ATTEST:
Tammy Nagel, Town Clerk
3
Dave Chapin, Mayor
December 18, 2018 - Page 58 0
TOWN ofe
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: December 10, 2018
Memorandum
SUBJECT: A request for a recommendation to the Vail Town Council to update
Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town
Code, for consistency with changes adopted by Town Council in
Ordinance 12, Series of 2017.
Applicant: Town of Vail
Planner: Ashley Clark
I. SUMMARY
On October 3, 2017, the Vail Town Council adopted amendments to Section 12-23-2,
Employee Generation and Mitigation Rates, Vail Town Code, which established revised
Employee Generation Rates by Type of Commercial Use. These changes included an
increase in the number of employees per 1,000 feet of new net floor area for an eating
and drinking establishment from 6.75 employees to 10.2 employees. In response to this
change, a preexisting example provided in Section 12-23-2C must also be updated in
order to be consistent with the changes made in 2017. There is no material change
proposed with this request; this request is an administrative update.
II. DESCRIPTION OF REQUEST
The Community Development Department is requesting that the Planning and
Environmental Commission forward a recommendation of approval to the Vail Town
Council for an amendment to Section 12-23-2C, pursuant to Section 12-3-7,
Amendment, Vail Town Code, to allow for the update of the example to be consistent with
Table 23-1.
The proposed amendment is as follows (text to be deleted is in strikethrough, text that is
to be added is bold. Sections of text that are not amended have been omitted.):
A. The employee generation rates found in table 23-1, "Employee Generation Rates
By Type Of Commercial Use", of this section, shall be applied to each type of use in
a commercial development. For any use not listed, the Administrator shall determine
December 18, 2018 - Page 59 0
the applicable employee generation rate by consulting the Town's current nexus
study.
TABLE 23-1 EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE
Type Of Use
Employee
Generation Rate
Accommodation unit+. limited service lodge unit
0.6 employee per net new units
Business office and professional office (including real estate and property management office)
3.2 employees per 1;000 feet of new net floor area
Conference facility
0.8 employee per 1:000 feet of new net floor area
Eating and drinking establishment
10.2 employees per 1:000 feet of new net floor area
Health club
0.96 employee per 1,000 feet of new net floor area
Retail storeipersonal serviceirepair shop
2.4 employees per 1,000 feet of new net floor area
Spa
2.1 employees per 1:000 feet of new net floor area
B. If an applicant submits competent evidence that the employee generation rates
contained in table 23-1 of this section or the nexus study do not accurately reflect the
number of employees generated by the proposed commercial development or
redevelopment and the Administrator finds that such evidence warrants a deviation from
those employee generation rates, the Administrator shall allow for such a deviation as
the Administrator deems appropriate.
C. Each commercial development or redevelopment shall mitigate its impact on
employee housing by providing EHUs for twenty percent (20%) of the employees
generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with
the requirements of this chapter.
For example, for a development proposing two thousand five hundred (2,500) square
feet of new net floor area for an eating and drinking establishment, the equation would
be as follows:
([2,500 square feet . /1,000 square feet] x [B,75] 10.2) - 16.875 25.5 new employees
generated
16.875 25.5 new employees generated x 20% - 3.375 5.1 employees to be housed.
III. CRITERIA FOR REVIEW
1. The extent to which the text amendment furthers the general and specific
purposes of the zoning regulations; and
The general purposes of the zoning regulations are for "promoting the health, safety,
morals, and general welfare of the town, and to promote the coordinated and
harmonious development of the town in a manner that will conserve and enhance its
natural environment and its established character as a resort and residential community
Town of Vail Page 2
December 18, 2018 - Page 60 0
of high quality". This text amendment is intended to advance these purposes by
providing consistency within the regulations and provide clear direction for development
in how to calculate the correct commercial linkage fee.
2. The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and policies
outlined in the Vail comprehensive plan and is compatible with the development
objectives of the town; and
The proposed text amendment would provide a correct and consistent example of how
to calculate the commercial linkage fee and reflect the Town of Vail's most recent policy
update from October 3, 2017, where Town Council approved changes to how the
employee generation and mitigation rates are calculated.
3. The text amendment demonstrates how conditions have substantially changed
since the adoption of the subject regulation and how the existing regulation is no
longer appropriate or is inapplicable; and
The existing example in the text is no longer correct and needs to be changed to
provide an accurate example.
4. The extent to which the text amendment provides a harmonious, convenient,
workable relationship among land use regulations consistent with municipal
development objectives; and
The proposed text amendment is intended to provide consistency with the existing
regulations for employee generation and mitigation rates, and is therefore seeking to
provide a harmonious, convenient and workable relationship among land use
regulations consistent with municipal development objectives.
5. Such other factors and criteria the planning and environmental commission
and/or council deem applicable to the proposed text amendments
IV. STAFF RECOMMENDATION
The Community Development Department recommends that the Planning and
Environmental Commission forward a recommendation of approval for the prescribed
regulation amendment to the Vail Town Council. This recommendation is based upon
the review of the criteria outlined in Section 111 of this memorandum and the evidence
and testimony presented.
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council for the proposed prescribed
Town of Vail Page 3
December 18, 2018 - Page 61 0
regulation amendment, the Community Development Department recommends the
Commission pass the following motion:
"The Planning and Environmental Commission forwards a recommendation of
approval to the Vail Town Council for a prescribed regulation amendment, pursuant to
Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2, Employee
Generation and Mitigation Rates, Vail Town Code, in order to update and provide
consistency with the changes adopted by Town Council in Ordinance 12, Series of
2017, and setting forth details in regard thereto."
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council for the proposed prescribed
regulation amendment, the Community Development Department recommends the
Commission makes the following findings:
"Based upon a review of Section 111 of the December 10, 2018 staff memorandum to the
Planning and Environmental Commission, and the evidence and testimony presented,
the Planning and Environmental Commission finds:
1. That the amendment is consistent with the applicable elements of the adopted goals,
objectives and policies outlined in the Vail Comprehensive Plan and is
compatible with the development objectives of the Town; and
2. That the amendment furthers the general and specific purposes of the Zoning
Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and
3. That the amendment promotes the health, safety, morals, and general welfare of the
Town and promotes the coordinated and harmonious development of the Town in a
manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality."
Town of Vail Page 4
December 18, 2018 - Page 62 0
PLANNING AND ENVIRONMENTAL COMMISSION
TOWS OF VAJL Y December 10, 2018, 1:00 PM
Town Council Chambers
75 S. Frontage Road -Vail, Colorado, 81657
1. Call to Order
1.1. Attendance
Present: Ludwig Kurz, Pam Hopkins, John Ryan Lockman, Brian
Stockmar, Karen Perez, Rollie Kjesbo and Brian Gillette
Absent: None
2. Main Agenda
2.1. A request for a recommendation to the Vail Town Council for a
Prescribed Regulations Amendment pursuant to Section 12-3-7,
Amendment, Vail Town Code, to amend Section 12-23-3, Employee
Generation and Mitigation Rates, Vail Town Code, for consistency with
changes adopted by Town Council in Ordinance 12, Series of 2017.
(PEC18-0040) 10 min.
Applicant: Town of Vail
Planner: Ashley Clark
Motion: Recommendation of Approval
First: Gillette Second: Kurz Vote: 7-0-0
Clark - This is an Administrative matter. Staff found an inconsistency
between the rate adopted in 2017 with the existing example in the code.
Stockmar — I see no questions
Public Comment — None
December 18, 2018 - Page 63 0
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Slifer Plaza Fountain Design Update and Request to Award Contract.
PRESENTER(S): Todd Oppenheimer, Capital Project Manager/Landscape Architect
ACTION REQUESTED OF COUNCIL: Direct the Town Manger to enter into a design -build
contract in a form approved by the Town Attorney with BrightView Landscape Development Inc. for
the design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806.
BACKGROUND: On September 4, 2018, Council directed staff to utilize the 2016 fountain
design, with additional safety enhancements, as a natural fountain that anticipates play activities.
The BrightView proposal for Design -Build Services for the Slifer Plaza Fountain includes design
development and construction documents coordinated between landscape architects and fountain
construction group to maximize value and constructability as well as fountain construction including
removal and salvage for reuse of existing boulders, demolition of existing fountain basin and
removal of existing pump and filter system, all required plumbing, pumps, filters, controls and
electrical, construction of new fountain basin utilizing salvaged boulders, landscaping, irrigation,
fountain start up, testing and warranty.
ATTACHMENTS:
Description
Memorandum and images
December 18, 2018 - Page 64 0
TOWN OF VAIL'
Memorandum
TO: Vail Town Council
FROM: Department of Public Works
DATE: December 18, 2018
SUBJECT: Slifer Plaza Fountain Reconstruction
I. PURPOSE
The purpose of this presentation and discussion is to provide the Council with an update on the
proposed design of the Slifer Plaza Fountain and request an approval to award a Design -Build
Contract to BrightView Landscape Development, Inc. The firm of BrightView Design Group has
been the lead design firm on the Slifer Plaza project since the project inception in 2015. Bright
View Design Group is a division of Brightview Landscape Development, Inc. which also includes
established overall site construction, aquatic construction and maintenance divisions.
11. BACKGROUND
On August 7, 2018 Council directed staff to defer a project to repair the leaks in the Slifer Plaza
Fountain and restart a project to renovate the fountain to improve safety for play and repair
leaks. On September 4, 2018, staff requested clarification regarding Council's intentions
regarding play activities in the fountain. Council directed staff to utilize the 2016 fountain design,
with additional safety enhancements, as a natural fountain that anticipates play activities. Since
that time staff has continued working with BrightView to develop a fountain design that
addresses the required parameters.
The fountain design is currently at the schematic level and is very similar to the 2016 design
with safety enhancements including repositioning of monument boulders, reduction of potential
fall heights of other boulders to 30" or less, addition of stepping stone/boulders in lower pool and
enhanced action of water between upper and lower pools. Please see the attached design
images for the Slifer Plaza Fountain. Additional images will be presented at the Town Council
Discussion. The design will be submitted to the Design Review Board for consideration and
approval at the January 3, 2019 meeting.
There have been multiple previous attempts to bid and hire a contractor for the Slifer Plaza
Fountain project. In March 2016 the Town received two bids for the overall project, including
the fountain. Both bids were over budget and the project was postponed. In February 2018 a
redesigned project was bid with one bidder responding. The fountain was included as an Add
Alternate to the base bid but was not accepted. The remainder of the project was awarded and
that work was competed in October 2018. In May 2018 the Town released a Request for
Proposal for the Design and Construction of the Slifer Plaza Fountain. The RFP resulted in no
responsible proposals being submitted.
December 18, 2018 - Page 65 0
III. DESIGN — BUILD PROPOSAL
BrightView Aquatics, the pool and fountain division of BrightView, had previously provided
construction cost estimates for the Slifer Plaza Fountain project. In early October 2018 staff
began informal discussions with the BrightView Aquatic's Division regarding the possibilities of
entering into adesign-build contract for reconstruction of the Slifer Plaza Fountain.
Representatives from the BrightView Aquatic's Division reviewed the schematic design
documents prepared by the BrightView Design Group and visited the site on October 30, 2018.
BrightView grew out of a merger of two of the most respected landscape service companies in
the United States, ValleyCrest Companies and The Brickman Group. The merger took place in
2014 and resulted in the largest and most experienced landscape construction and
maintenance provider in the country. BrightView Aquatics has successfully completed over
$130M in fountain and water feature construction to date. Currently they are completing a
project at the Gaylord Rockies Resort and Convention Center, Aurora, CO. Timing of Slifer
Plaza Fountain project coincides with completion of that project.
The BrightView proposal for Design -Build Services for the Slifer Plaza Fountain includes design
development and construction documents coordinated between landscape architects and
fountain construction group to maximize value and constructability as well as fountain
construction including removal and salvage for reuse of existing boulders, demolition of existing
fountain basin and removal of existing pump and filter system, all required plumbing, pumps,
filters, controls and electrical, construction of new fountain basin utilizing salvaged boulders,
landscaping, irrigation, fountain start up, testing and warranty.
Current account balance in the combined Slifer Plaza and West Meadow Drive accounts is
approximately $1.8M. The amount of the proposed design -build service for the Slifer Plaza
Fountain is $1,343,806.00. The most current previous priced received for the reconstruction of
the fountain, as an Add Alternate to the contracted work completed in the fall of 2018, was
$1,207,589 not including pumps, filters, controls and electrical.
Construction Schedule
BrightView has submitted a construction schedule which completes the reconstruction of the
fountain during the spring 2019 construction period. The schedule includes construction start
up on April 22, 2019 and project completion on June 30, 2019. Previous schedules received
with prior bids generally required spring and fall construction periods to complete the work. The
schedule proposed by BrightView minimizes disruption to the businesses in Vail Village which
have already endured 2 seasons of construction activities.
IV. ACTION REQUESTED
Council is requested to review the information provided in this memorandum and direct the
Town Manger to enter into a design -build contract with BrightView Landscape Development Inc.
for the design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806.
V. STAFF RECOMMENDATION
Staff recommends the Council direct the Town Manger to enter into a design -build contract in a
form approved by the Town Attorney with BrightView Landscape Development Inc. for the
design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806.
2
December 18, 2018 - Page 66 0
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December 18, 2018 - Page 67 of 85
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December 18, 2018 - Page 68 of 85
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TOWN Of UAIL
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 23, Series of 2018, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate
Transfer Tax Fund, Marketing Fund, Heavy Equipment Fund, and Dispatch Services Fund.
PRESENTER(S): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services
Manager
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
23, Series 2018.
BACKGROUND: Please see attached memo.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 23,
Series 2018.
ATTACHMENTS:
Description
2018 Supp3 2nd
December 18, 2018 - Page 69 0
TOWN OF VAIL'
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: December 18, 2018
SUBJECT: 2018 Supplemental Appropriation
On Tuesday evening you will be asked to approve Ordinance 23, third supplemental
appropriation of 2018 upon second reading.
Across all funds, this supplemental request will adjust the budget to reflect $4,649,780
of additional revenue and proposes an increase of $1,836,540 to expenditures. The
fund statements are also attached.
There have been no changes since the first reading.
Council requested more information regarding the $5,000 funding request from the Vail
International Hockey Association for an international trip departing December 18th. The
funding will be used to go towards baggage fees that were unexpected due to airline
policy changes. Other requests for funding were made to the sponsors as well as the
Town of Eagle without success. A total of 18 participants will be going on the trip to
China, which includes two from Vail. This request is not currently included in tonight's
supplemental. Should Council support this funding request, an amendment can be
made as a part of the ordinance reading.
December 18, 2018 - Page 70 0
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Proposed
2018
1st
2018
2nd
2018
3rd
2018
Original
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Revenue
Local Taxes:
$ 26,046,000
$ 26,046,000
$ 26,046,000
$ 26,046,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
62/38
62/38
62/38
62/38
Sales Tax
16,149,000
16,149,000
16,149,000
16,149,000
Property and Ownership
5,300,000
5,300,000
5,300,000
5,300,000
Ski Lift Tax
5,212,600
(268,400)
4,944,200
4,944,200
4,944,200
Franchise Fees, Penalties, and Other Taxes
1,151,137
1,151,137
1,151,137
1,151,137
Licenses & Permits
1,747,787
1,747,787
1,747,787
1,205,000
2,952,787
Increase due to actual collections of construction
permits ($800K) and plan check fees ($300K);
Short term rental license collections ($105K)
Intergovernmental Revenue
1,980,972
35,700
2,016,672
197,803
2,214,475
365,090
2,579,565
State wildfire reimbursements ($342K); State grant
reimbursements for Northwest Incident
Management Team (NWIMT) training ($22.7K) See
corresponding expenditures below
Transportation Centers
5,388,000
(240,100)
5,147,900
5,147,900
5,147,900
Charges for Services
922,264
922,264
922,264
42,318
864,582
RETT collection fee ($16.5K), VRA management
fee ($25.8K)
Fines & Forfeitures
254,156
254,156
254,156
254,156
Earnings on Investments
131,000
131,000
131,000
131,000
Rental Revenue
1,064,137
1,064,137
1,064,137
1,064,137
Miscellaneous and Project Reimbursements
180,000
180,000
1,000
181,000
15,888
196,888
Recognition of Friend of the Library grant money
($15.9K)- see corresponding expenditures below
Total Revenue
39,481,053
(472,800)
39,008,253
198,803
39,207,056 1,628,296
40,835,352
Expenditures
Salaries
18,794,352
109,000
18,903,352
176,196
19,079,548
189,276
19,268,824
Wildlife deployment ($181K); Maintenance workers
approved in 2019 budget fora December start date
($8.3K)
Benefits
6,767,047
37,000
6,804,047
38,410
6,842,457
75,138
6,917,595
Wildlife deployment ($72.4K); Maintenance
workers approved in 2019 budget for a December
start date ($2.8K)
Subtotal Compensation and Benefits
25,561,399
146,000
25,707,399
214,606
25,922,005
264,414
26,186,419
Contributions and Welcome Centers
1,948,943
196,000
2,144,943
41,932
2,186,875
(1,916,120)
270,755
$1.9M of special event funding reclassed as a
transfer to the Marketing Fund for new Marketing
Fund presentation- See corresponding transfer
below
All Other Operating Expenses
8,174,208
49,700
8,223,908
84,664
8,308,572
94,025
8,402,597
Wildlife deployment ($12.8K); Telecommunications
audit ($25.4K); Incident Management Team
Training ($22.7K); Restock bus maps ($10K); live
stream DRB/PEC meetings ($7.3K); Library events
and programs ($15.9K)
Heavy Equipment Operating Charges
2,385,076
2,385,076
2,385,076
2,385,076
Heavy Equipment Replacement Charges
725,926
725,926
725,926
725,926
Dispatch Services
659,608
659,608
659,608
659,608
Total Expenditures
39,455,160
391,700
39,846,860
341,202
40,188,062
(1,557,681)
38,630,381
2
December 18, 2018 - Page 71 of 85
3
December 18, 2018 - Page 72 of 85
L
Revenue Over (Under) Expenditures
25,893
(864,500) (838,607)
(142,399) (981,006) 3,185,977
2,204,971
L
Transfer to Marketing & Special Events Fund
$1.9M special event catch-up transfer for new
- (2,186,120) (2,186,120) Marketing Fund presentation; Additional funding for
Vail Snow Days ($270K)
Planning Projects
Civic Area/Dobson Master Plan
(125,000)
(125,000)
(125,000)
(125,000)
West Vail Master Plan
(350,000)
(350,000)
(350,000)
(350,000)
Deficit Net of Transfers & New Programs
(449,107)
(1,313,607)
(1,456,006)
(456,149)
Beginning Fund Balance
27,651,283
1,638,048
29,289,331
29,289,331
29,289,331
Ending Fund Balance
$ 27,202,176
$ 27,975,724
$ 27,833,325
$ 28,833,182
As % of Annual Revenues
69%
72%
71%
71%
EHOP balance included in ending fund balance - not
spendable
$ 690,000
$ 690,000
$ 200,000
$ 890,000
$ 890,000
3
December 18, 2018 - Page 72 of 85
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Proposed
New Project Requests
2018
1st
2018
2nd
2018
3rd
2018
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Revenue
Total Sales Tax Revenue:
$ 26,046,000
$ 26,046,000
$ 26,046,000
$ 26,046,000
2018 at 2% increase from 2017 projected (1% decrease from 2016 actuals)
Sales Tax Split between General Fund & Capital Fund
62/38
62/38
62/38
62/38
Sales Tax - Capital Projects Fund
$ 9,897,000
$ 9,897,000
$ 9,897,000
$ 9,897,000
Use Tax
1,975,900
1,975,900
1,975,900
1,624,100
3,600,000
$1.9M construction use tax collections above 2018 original budget; 2018 at 2% increase from 2017 amended;
Construction Fees
-
-
-
-
Federal Grant Revenue
-
-
-
-
2015-2016: Bridges at Nugget Lane and Bridge Rd
Eagle County Grant Revenue
Have requested $500K funding from Eagle County for West Vail Fire Station
Other County Revenue
260,302
260,302
260,302
$260.3K reimbursement for radios from Eagle County Sheriff's Office, Eagle County Health Services District, and
Avon Police Department
Other State Revenue
-
-
83,691
83,691
83,691
DOLA grant for license plate readers (2 vehicles) and upgraded police intel sharing software program
Lease Revenue
159,135
159,135
159,135
159,135
Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Sales of Chamonix Housing Development Units
16,742,000
16,742,000
951,900
17,693,900
17,693,900
Sale of Chamonix Housing Units
Project Reimbursement
5,843,802
50,000
5,893,802
1,095,614
6,989,416
6,989,416
2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County
School District; $50KM Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from
Liftside to Glen Lyon Office Building- see corresponding expense below; $1.1M use of Holy Cross Enhancements
Funds to be used towards Big Horn Rd and Intermountain during 2018.
Timber Ridge Loan repayment
489,419
489,419
489,419
489,419
$28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund
Earnings on Investments and Other
38,723
38,723
38,723
38,723
0.7% rate assumed on available fund balance
Total Revenue
35,145,979
50,000
35,195,979
2,391,507
37,587,486
1,624,100
39,211,586
Expenditures
Maintain Town Assets
Bus Shelters
30,000
88,825
118,825
118,825
118,825
Re -appropriate for Annual bus shelter maintenance; 3 bus shelters are currently being evaluated
Parking Structures
695,000
695,000
695,000
695,000
2018: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and
other structural repairs
Welcome Center Maintenance
250,000
250,000
250,000
250,000
2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This
includes paint and built in desks ect;
Children's Garden of Learning- Boiler Replacement
12,800
12,800
12,800
12,800
Council Contribution for boiler replacement
Traffic Impact Fee and Transportation Master Plan Updates
200,000
33,482
233,482
233,482
233,482
2018: $233.5K for 20 -year Transportation Master Plan to coincide with West Vail Master Plan.
Neighborhood Bridge Repair
-
689,134
689,134
689,134
100,000
689,134
Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; Scheduled for 2019 (Reappropriation from 2017)
Facilities Capital Maintenance
476,000
476,000
476,000
576,000
$100K lock upgrade to municipal building entrances; Various repairs to town buildings including the upkeep of
exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment
(boilers, air handlers, etc.).
Donovan Park Pavilion
5,000
10,000
15,000
15,000
15,000
Annual Maintenance
Street Light Improvements
50,000
97,057
147,057
147,057
147,057
Re -appropriate for annual maintenance to street lights; 2018: $50K LED light enhancements
Capital Street Maintenance
1,220,000
-
1,220,000
1,220,000
1,220,000
On-going maintenance to roads and bridges including asphalt overlays, patching and repairs;
Town -wide camera system
70,000
70,000
140,000
140,000
140,000
Re -appropriate to replace Bosch system(30 cameras) originally scheduled in 2017 ($70K each year until 2019);
Audio -Visual capital maintenance
18,000
18,000
18,000
18,000
Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station
Document Imaging
30,000
30,000
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and servers.
Software Licensing
217,000
217,000
217,000
217,000
2018:Upgrade Microsoft products on all equipment to continue until 2019; renewal of licenses; $3K per year increase
from original 5 year plan due to additional software products; 2018: Includes Virtual Desktop terminal services
replacement and $75K for Asset Management software *placeholder*.
Police Equipment
26,100
26,100
95,691
121,791
121,791
2018: Replace existing headsets, vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies
in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K) upgraded police Intel sharing
platform ($18.4K); Replacement of 40 body worn cameras ($12K)
Hardware Purchases
150,000
150,000
150,000
150,000
2018: Replacement of 50 workstations
Data Center (Computer Rooms)
15,000
894,036
909,036
909,036
909,036
Re -appropriate for relocation of data center; This includes remodel / retrofit of upper and lower computer rooms
(power, heating / cooling, fire suppression).
Data Center equipment replacement and generator
-
-
-
300,000
300,000
300,000
Replace data center server infrastructure; upgrade and replace emergency generator to increase capacity
4
December 18, 2018 - Page 73 of 85
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Proposed
New Project Requests
2018
1st
2018
2nd
2018
3rd
2018
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Website and e-commerce
12,000
12,000
12,000
12,000
Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs
Fiber Optics / Cabling Systems in Buildings
62,000
62,000
62,000
350,000
62,000
2017/2018: Repair, maintain & upgrade cabling/network Infrastructure; 2018: Install fiber optics from data center to
CenturyLink
Network upgrades
30,000
30,000
30,000
380,000
Move forward $350K from 2019 budget to begin upgrade to node and networking gear installed in 2014 for
public wi-fi access; Computer network systems - replacement cycle every 3-5 years
Phone System
52,000
25,220
77,220
77,220
77 220
IPO Phone system replacement ($25.2K); normal replacement of (pads, (phones ($20K); phone system; replacement
of phones, headsets
Business Systems Replacement
-
308,700
308,700
30,000
338,700
338,700
Re -appropriate for $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR
software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating costs is
$20/yr.) $30K supplemented for sales tax software due to needed enhancements
Public Safety System
74,000
23,768
97,768
97,768
97,768
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car
and fire truck laptops and software used to push information to TOV and other agencies; Re -appropriate for Fire and
police mobile data computer replacement ($24K)
Extrication Equipment
100,000
100,000
100,000
100,000
To purchase updated extrication equipment that will work with newer and more advanced vehicles
RHMAEC trailer (TOV's portion)
60,000
60,000
60,000
60,000
TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County)- Eagle county is putting $120K
towards this vehicle. In return for TOV's higher contribution yearly RHMAEC fees will be credited.
Fire engine equipment
50,000
50,000
50,000
50,000
To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used
when other engines our being repaired or in an emergency
Vehicle Expansion
265,000
265,000
265,000
265,000
2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K)
Total Maintenance
4,169,900
2,240,222
6,410,122
425,691
6,835,813
450,000
7,285,813
Enhancement of Town Assets
Guest Services Enhancements/Wayfinding
-
647,684
647,684
647,684
647,684
Continuation of Guest Service / Wayfinding enhancements outside of VRA district
Lionshead Express Bus Stop Improvements (VRA)
400,000
400,000
400,000
400,000
Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround
Vail Spa Heated Walk (VRA)
250,000
250,000
250,000
250,000
Connect the Lion with Vail Spa via heated sidewalks;
Energy Enhancements
-
87,899
87,899
87,899
87,899
Re -appropriate to upgrade Holy Cross transformers and services for more electric charging stations
Heated walkway between underpass and First chair (VRA)
281,432
281,432
281,432
281,432
Re -appropriation for heated walk between the underpass and First Chair building to be completed in conjunction with
RSES parking structure
Pedestrian Safety Enhancements
1,500,000
-
1,500,000
1,500,000
1,500,000
2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16);
Transit Stop Improvements
475,000
475,000
175,000
650,000
650,000
2018:Transit Lane for express buses at Vail Village Transit Center; Add pedestrian improvements, bus tuming
improvements to West Vail Arosa bus stop in West Vail; Transfer of $175K from West Vail Sidewalk repairs as
approved by Council on 5/1- See corresponding budget decrease below
West Vail Roundabout
350,000
350,000
350,000
350,000
West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re -bar)
Library Self -Check System Updates
20,000
18,000
38,000
38,000
38,000
Re -appropriate for Library replacement kiosk and security gate replacement
Chamonix- TOV
-
230,322
230,322
230,322
230,322
Chamonix contingency- TOV
East Meadow Drive Snowmelt
-
800,000
800,000
800,000
800,000
Re -appropriation for Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same
time as the Slifer Square construction. This includes paver removal, snowmelt, asphalt replacements with concrete
pavers; To be done in conjunction with Slifer Square
Slifer Plaza/ Fountain/Storm Sewer
3,000,000
1,377,119
4,377,119
4,377,119
4,377,119
Repairs to Silfer Square fountain and storm sewers
West Vail Interchange Sidewalk Repair
500,000
500,000
(175,000)
325,000
325,000
Transfer $175K to Vail transit stop improvements as approved by Council on 5/1- See corresponding budget increase
above; $325K to repair sidewalk damage underneath the 1-70 bridge
Neighborhood Road Reconstruction
-
54,740
54,740
54,740
54,740
Re -appropriate for continuation of shared drainage project with ERWSD on Rockledge Rd/Frontage Rd
Neighborhood Bridge Reconstruction
200,000
1,354,106
1,554,106
1,554,106
1,554,106
Re -appropriate for Bridge Road construction scheduled for 2018
Lionshead Parking Structure Landscape Renovations (VRA)
100,000
100,000
100,000
100,000
Re -appropriate for improvements to parking structure landscaping around the eastern areas of the Lionshead where
trees have been lost and planting eroded by years of snow storage
Colorado Ski Museum renovation
-
500,000
500,000
500,000
500,000
Re -appropriate for town contribution toward expansion and remodel of Colorado Ski Museum (paid in 2018)
Parking Entry System / Equipment
93,037
93,037
93,037
93,037
Re -appropriate for ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic
ticketing system to enhance Ford Park parking management
5
December 18, 2018 - Page 74 of 85
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Proposed
New Project Requests
2018
1st
2018
2nd
2018
3rd
2018
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Radio Equipment replacement/expansion
600,000
260,340
860,340
860,340
860,340
Re -appropriate for additional radios for backup radios and crew expansion; related yearly County fees ($10K)
included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and
Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios;
these will not be replaced until 2018)
Hybrid Bus Battery Replacement
431,772
431,772
431,772
431,772
Re -appropriate for scheduled replacement; Estimated life of 6 years; While batteries are passed their lifecycle
replacement has not been needed as of yet
Replace Buses
-
3,229,587
3,229,587
3,229,587
3,229,587
Re -appropriate for 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus);
Public Works Shops & Maintenance Buildings
150,000
150,000
300,000
300,000
300,000
Re -appropriate for Public Works shops HVAC ($150K each in 2017 and 2018)
Public Works Building Remodel
150,000
150,000
150,000
150,000
2018: $150K Design for PW building remodel
Public Works Equipment Wash Down/WO Improvements
246,967
246,967
246,967
246,967
Re -appropriate for exterior wash area for large trucks not safe in the winter; also includes improvement to how the
waste water is disposed
Total Enhancements
7,595,000
9,863,005
17,458,005
-
17,458,005
-
17,458,005
New Assets
Municipal Redevelopment
300,643
300,643
300,643
300,643
Re -appropriate for planning of possible future municipal building redevelopment evaluated as part of the Civic Center
Area Master Plan
Red Sandstone Parking Structure (VRA)
13,718,912
978,041
14,696,953
14,696,953
14,696,953
Re -appropriate for construction of 4 level parking structure at Red Sandstone Elementary school, with contributions
from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA overtime
VVMC / TOV Frontage Road improvements
202,229
202,229
202,229
202 229
Re -appropriate for VVMC/TOV joint project on Frontage Road; Improvements would span from LH Parking structure
to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2020: VVMC plans for expansion;
Improvements would spto Municipal building; funded by VRA ($3.6M to be repaid by
VRA $100K in 2020 and $3.5M in 2021, Traffic impact fee ($3.15M), Remaining CPF & Developments ($2.25M)
Chamonix Housing Development
-
4,083,151
4,083,151
4,083,151
4,083,151
Re -appropriate for final constructionanfromLH of ChamonixParkingstructure Vail
1-70 Underpass (VRA)
492,990
492,990
492,990
492,990
Re -appropriate for final bills; 2015-2017 is the town's portion of this project since we were awarded RAMP funding
from CDOT and includes the budget increase approved by both Council and CDOT
East LH Circle pathway to Dobson (VRA)
93,560
93,560
93,560
93,560
Re -appropriate planning and design to Improve connection from the E LionsHead bus stop to Dobson originally
scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision
Dobson Plaza (VRA)
-
100,000
100,000
100,000
100,000
Re -appropriate planning/design to redevelop the center plaza of Dobson for better flow of bus traffic, people traffic
(concerts) originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan
revision
Buy -down Program(Affordable Housing)
500,000
(500,000)
-
-
-
Allocate $500K for InDeed program with a transfer to 2017 Housing Fund Budget;
Underground Utility improvements
-
121,128
121,128
2,066,938
2,188,066
2,188,066
$50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71 K for
CDOT project; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using
Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)
Total New Assets:
14,218,912
5,871,742
20,090,654
2,066,938
22,157,592
-
22,157,592
Total Expenditures
25,983,812
17,974,969
43,958,781
2,492,629
46,451,410
450,000
46,901,410
Other Financing Sources (Uses)
1,000,000
(312,000)
Transfer from Vail Reinvestment Authority
2,156,000
2,046,023
4,202,023
4,202,023
5,202,023
2018: $1.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk; Re -appropriate
$2.0M from unused 2017; Additional $1.0M reimbursement for Red Sandstone
Transfer to Housing Fund
(761,550)
(761,550)
(1,500,000)
(2,261,550)
(2,573,550)
$312K transfer to purchase East Vail Lodging Unit #2; $1.5M transfer to Vail InDeed Housing Fund; Fund the
purchase Altair Vail unit $261.6K by Housing Fund; $500K transfer to fund the Vail InDeed program
Transfer to Dispatch Fund
-
-
-
-
-
Transfer from Dispatch for Radio Tower project (TOV portion)
Revenue Over (Under) Expenditures
11,318,167
(16,640,496)
(5,322,329)
(1,601,122)
(6,923,451)
1,862,100
(5,061,351)
Beginning Fund Balance
5,057,591
14,327,108
19,384,700
19,384,700
19,384,700
Ending Fund Balance
16,375,759
14,062,372
12,461,250
14,323,350
6
December 18, 2018 - Page 75 of 85
7
December 18, 2018 - Page 76 of 85
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Proposed
New Requests
2018
1st
2018
2nd
2018
3rd
2018
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Revenue
$ 330,000
Real Estate Transfer Tax
$ 6,100,000
$ 6,100,000
$ 6,100,000
$ 6,430,000
$330K Real Estate Transfer Tax collections to reflect YTD actuals
Golf Course Lease
165,000
165,000
165,000
165,000
Annual lease payment from Vail Recreation District; annual increase will be based on CPI -
deposited to "Recreation Enhancement Account" (accompanying expenditure listed below)
Intergovernmental Revenue
20,000
215,847
235,847
235,847
13,684
150,000
8,700
235,847
2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $12K grant
from the Colorado Department of Agriculture for TOV noxious weed program; $39K GOCO
grant for riparian plants near covered bridge and Vail Valley Drive; $135K state funding for
water mitigation at PW to be received in 2018 when work is completed; $20K lottery
revenue
Project Reimbursements
-
6,000
6,000
6,000
19,684
2018: $13.7K contribution from the Nature Conservancy for Intermountain Fuels
Project; this is in addition to $6K Contribution from the Nature Conservancy for
Intermountain Fuels Project contributed earlier in the year.
Donations
2,098
2,098
30,359
32,457
182,457
$150K donations for Pete's Dream sculpture- See corresponding increase in
expenditures below; $28.4K donation from Vicki and Kent Logan Family Trust for
installation of Lawrence Weiner art; $1 K donation from Varlaufer HOA for Roger Staub
park maintenance access improvements included in the capital maintenance budget; $1K
donation from East West Partners for Sole Power prizes; $2.1K use of Sole Power
Donations
Recreation Amenity Fees
10,000
10,000
10,000
10,000
Earnings on Investments and Other
49,059
49,059
49,059
57,759
0.7% rate assumed; 2018: $8.7K use of bag fee collections for American's Recycles
Day due to increased participation; this is in addition to $30K used toward recycling
events budgeted earlier in the year
Total Revenue
6,344,059
223,945
6,568,004
30,359
6,598,363
502,384
7,100,747
Expenditures
Maintain Town Assets
Annual Park and Landscape Maintenance
1,678,895
27,000
1,705,895
1,705,895
16,500
(5,330)
5,330
1,705,895
Ongoing path, park and open space maintenance, project mgmt.; $12K grant from the
Colorado Department of Agriculture for the town's noxious weed program; $15K to renew
partnership with USFS for noxious weed management program
Management Fee to General Fund (5%)
305,000
305,000
305,000
321,500
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
65,000
65,000
Regular maintenance for tree health within the town (spraying, removing, new trees); scale
spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program
for lost trees
Forest Health Management
277,248
277,248
277,248
271,918
Operating budget for Wildland Fire crew
Forest Health VHF Radios
31,863
31,863
31,863
37,193
2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle
County; Will enable communication with other agencies using this technology such as
Summit County
Intermountain Fuels Reduction
5,000
69,328
74,328
74,328
74,328
Re -appropriate 2017 to complete Intermountain Fuels Project $63.3K and reflect Nature
Conservancy contribution $6K- See corresponding reimbursement above; 2018: Phase III
($5K); 2017 included $677.7K for Phase II and contributions from Eagle County($20K) and
Nature Conservancy ($36K);2016 included $63.7K for Phase I
7
December 18, 2018 - Page 76 of 85
8
December 18, 2018 - Page 77 of 85
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Proposed
New Requests
2018
1st
2018
2nd
2018
3rd
2018
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Street Furniture Replacement
25,000
25,000
25,000
25,000
Annual replacement or capital repairs, benches, recycling and bike racks
Rec. Path Capital Maint
110,986
110,986
110,986
110,986
Capital maintenance of the town's recreation path system
Park / Playground Capital Maintenance
160,076
75,000
235,076
235,076
235,076
2018: Transfer $75K from Stephen's park for park safety improvements; Annual
maintenance items include projects such as playground surface refurbishing, replacing
bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs,
and fence maintenance; 2018 also includes $54K increase for improvements to access
into Roger Staub Park
Alpine Garden Support
69,700
69,700
69,700
69,700
Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow
town's general operating annual increase
Alpine Garden -Fountains
19,000
19,433
38,433
38,433
38,433
Re -appropriate 2017 Council Contribution to complete repairs to BFAG water features -
original contribution $30K
Eagle River Watershed Support
45,450
45,450
45,450
45,450
Annual support of the Eagle River Watershed Council programs
Public Art - Operating
111,201
-
111,201
111,201
83,700
111,201
Art in Public Places programming
Environmental Sustainability
489,465
43,098
532,563
7,000
539,563
623,263
$8.7K for America Recycles Day reimbursed from bag fee collections; $75K for a
wildlife mitigation and habitat improvement plan on the East Vail parcel; $1 K for Sole
Power awards and prizes- see corresponding donation above from East West Partners;
$6K for two new E -bikes for Town of Vail employee program; Environmental EMS system
$34K ($12K re -appropriate from 2017, $22K new funding), $2K Local Climate Resolution
approved 12/5, $5K Annual Rocky Mountain Climate Membership; $2.1K for Sole Power
awards and prizes- See corresponding reimbursement above: Environmental
Sustainability programs
Total Maintenance
3,393,884
233,859
3,627,743
7,000
3,634,743
100,200
3,734,943
Enhancement of Town Assets
Gore Valley Trail Reconstruction Conoco to Donovan
450,000
450,000
450,000
450,000
Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion
Glen Lyon Rec. Path Reconstruction
-
-
Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70
underpass ($150K)
North Recreation Path- Sun Vail to Pedestrian Bridge
125,000
110,000
235,000
235,000
235,000
$110K requested for the North Recreation Bike Path reconstruction on North Frontage road
between Sun Vail and the pedestrian Bridge estimated at $235K to coincide with Red
Sandstone parking garage project
Chalet Road Sport Courts
-
38,463
38,463
38,463
38,463
Re -appropriate to install acoustic barriers to minimize noise
Soft Surface Trails
100,000
68,109
168,109
168,109
168,109
Re -appropriate for trail enhancements pending Open Lands discussion
Vail Transit Center Landscape
125,000
125,000
125,000
125,000
Landscaping at Vail Transit Center to coincide with construction of additional bus lane at
Vail TRC
Streamtract Education/Mitigation
103,061
103,061
103,061
103,061
Re -appropriate for water quality and streamtract education, outreach, signage and
marketing; water quality personnel
Water Quality Infrastructure
1,050,000
1,462,181
2,512,181
2,512,181
2,512,181
Re -appropriation of 2017 funds to continue water quality improvement to Gore Creek;
Stormwater site specific water and water quality construction projects as part of "Restore
the Gore"
Streambank Mitigation
350,000
550,458
900,458
900,458
900,458
2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $38,847
Great Outdoors grant for riparian plants near covered bridge and Vail Valley Drive; Re -
appropriate Riparian Site specific construction projects for Water Quality Strategic Action
Plan
East Vail Water Quality TAPS
1,125,111
1,125,111
1,125,111
1,125,111
Re -appropriate for East Vail Water Quality Improvements; Rollover Includes CDOT TAP
grant funding of $700K in 2017
East Vail Interchange Improvements
500,000
923,960
1,423,960
1,423,960
1,423,960
Re -appropriate for landscaping design and construction of the interchange
8
December 18, 2018 - Page 77 of 85
9
December 18, 2018 - Page 78 of 85
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Proposed
New Requests
2018
1st
2018
2nd
2018
3rd
2018
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Dowd Junction repairs and improvements
1,800,000
338,515
2,138,515
2,138,515
2,138,515
Continuation for re-stabilization of Dowd Junction path; Repairs to culverts, drainage, and
preventative improvements; project in cooperation with Eagle River Water and Sand
(ERWSC)- scheduled for Fall 2018
Stephens Park Safety Improvements
225,000
(75,000)
150,000
150,000
150,000
2018: Transfer $75K to Capital Park Maintenance to address urgent park safety needs in a
variety of playgrounds; Access improvements to include extended sidewalk, new stairs and
other site improvements; playground was built in 1990's
Bighorn Park Improvements
-
13,208
13,208
13,208
13,208
2018: Re-appropriate for drainage repairs and improvements near pavilion $13.2K
Ford Park Portal Improvements
-
23,868
23,868
23,868
23,868
Re-appropriate for final portal feature
Ford Park Playground/Lower Bench Improvements
-
-
-
-
Budget dollars allocated to Booth Creek Park project
Open Space Land Acquisition
-
150,000
150,000
150,000
150,000
Acquisition of East Moran streamtract parcel
Booth Creek Park
-
40,000
40,000
40,000
40,000
2018: Re-appropriate $40K to modify foot traffic pattern in park
Public Art - General program / art
85,000
533,226
618,226
28,359
646,585
646,585
$28.4K donation to be used for installation costs for Lawrence Weiner art; To purchase
sculptures, artwork, art programs and events; remainder is re-appropriated each year to
accumulate enough funds. Also includes 2017 sales from manhole covers
Public Art - Winterfest
-
352
352
352
150,000
352
Carry over balance from 2017 for final 2017/2018 Winterfest bills ($352).
Seibert Memorial Statue
-
150,000
150,000
150,000
300,000
Placeholder for Pete Seibert Memorial statue
Total Enhancements
4,960,000
5,810,135
10,770,135
28,359
10,798,494
150,000
10,948,494
VRD-Managed Facility Projects
Recreation Enhancement Account
165,000
140,094
305,094
305,094
305,094
Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance;
Golf Course - Other
384,769
622,372
1,007,141
1,007,141
1,007,141
Re-appropriate from 2017 for design and planning to replace bridges at holes 13 & 14
($50K), replace stone veneer with timber railings ($16.4K),rebuild irrigation pumps
($13.1K); $400K for storage building; asphalt driving and parking area; 2018: Replacement
of bridges at holes 14&15 ($370.7K), replace radiant tube heaters ($11.3K), pump house
exterior ($2.8K);
Dobson Ice Arena
68,206
403,105
471,311
471,311
471,311
Re-appropriate from 2017 to complete pavers and concrete slab replacement
($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K),
clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical
room ($120.2K); 2018: Replace windows and heat pumps ($68K)
Ford Park /Tennis Center Improvements
61,256
96,675
157,931
157,931
157,931
Re-appropriate from 2017 to complete replace gutters ($9.3K), remodel bathrooms ($31K),
replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board
heaters ($18.6K); 2018: Stain wood siding of concessions ($5.6K) and restrooms ($5.6K),
$50K for restroom remodel
Athletic Fields
6,078
29,445
35,523
35,523
35,523
Re-appropriate from 2017 to paint wood structure and exterior trim ($8K), rooftop
replacement for restrooms and athletic field ($21.3K); 2018: Seal coat and crack fill in
parking lot ($6K)
Gymnastics Center
-
52,089
52,089
52,089
80,000
52,089
Re-appropriate to install a new cooling system ($52.1)
Nature Center
-
87,240
87,240
95,500
182,740
262,740
$80K for nature center remodel design costs moved forward from the 2019 budget;
Temporary Nature Center structure ($95.5K); Re-appropriate to complete research on
historical preservation and design ($17.8K); Exterior windows, doors, wood siding and
slope roof ($69.8K)
Total VRD-Managed Facility Projects
685,309
1,431,020
2,116,329
95,500
2,211,829
80,000
2,291,829
New Assets
9
December 18, 2018 - Page 78 of 85
10
December 18, 2018 - Page 79 of 85
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Proposed
New Requests
2018
1st
2018
2nd
2018
3rd
2018
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Golf Clubhouse & Nordic Center
-
118,729
118,729
118,729
118,729
Completion of clubhouse renovation; Total clubhouse cost included $1.165M
reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440,
Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost
estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012
& 2013)
Ford Park Improvements & Fields
55,000
116,420
171,420
91,200
262,620
262,620
Move forward Ford Park East end special events power originally included in 2019 budget
($91.2K); Re-appropriate for softball field shelter currently undergoing re-evaluation
$116.4K ; 2018: Ford Park Soccer Field ADA Route ($55K)
Total New Assets:
55,000
235,149
290,149
91,200
381,349
-
381,349
Total Expenditures
9,094,193
7,710,163
16,804,356
222,059
17,026,415
330,200
17,356,615
Revenue Over (Under) Expenditures
(2,750,134)
7,432,592
(10,236,352)
(191,700)
(10,428,052)
172,184
(10,255,868)
Beginning Fund Balance
3,710,322
7,432,592
11,142,914
11,142,914
11,142,914
Ending Fund Balance
$ 960,188
$ 906,562
$ 714,862
$ 887,046
10
December 18, 2018 - Page 79 of 85
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
Proposed
2018 3rd 2018
Budget Supplemental Amended
Revenue
Business Licenses $ 380,000 $ (105,000) $ 275,000
Transfer in from General Fund 2,186,120 2,186,120
Earnings on Investments 1,500 1,500
Total Revenue 381,500 2,081,120 2,462,620
Expenditures
Commission on Special Events (CSE)
Education & Enrichment
360,000
516,980 876,980
151,500 151,500
Signature Events
Bravo! 289,661 289,661
Vail Jazz Festival 74,902 74,902
Vail Valley Foundation - Hot Summer Nights 27,500 27,500
Vail Valley Foundation - Dance Festival 53,562 53,562
Vail Valley Foundation - Colorado Classic 110,000 110,000
Burton US Open 490,000 490,000
Snow Days 300,000 300,000
Spring Back to Vail 100,000 100,000
Vail Skating Event 20,000 20,000
Fireworks/Laser/Drone Show 52,015 52,015
Collection Fee - General Fund
20,000 20,000
Total Expenditures 380,000 2,186,120 2,566,120
Revenue Over (Under) Expenditures 1,500 (105,000) (103,500)
Beginning Fund Balance 323,606 323,606
Ending Fund Balance $ 325,106 $ 220,106
11
December 18, 2018 - Page 80 0
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Proposed
2018 1st 2018 3rd 2018
Budget Supplemental Amended Supplemental Amended
Revenue
Town of Vail Interagency Charge $ 3,204,133 $ 3,204,133 $ 3,204,133
Insurance Reimbursements & Other 10,000 10,000 10,000
Earnings on Investments 7,500 7,500 7,500
Equipment Sales and Trade-ins 130,483 130,483 130,483
Total Revenue 3,352,116 3,352,116 3,352,116
Expenditures
Salaries & Benefits 1,186,555 1,186,555 1,186,555
Operating, Maintenance & Contracts 1,413,188 1,413,188 104,866 1,518,054 IncreasedKfuel costs
($104.9K)
Capital Outlay 703,700 143,500 847,200 847,200
Total Expenditures 3,303,443 143,500 3,446,943 104,866 3,551,809
Revenue Over (Under) Expenditures 48,673 (94,827) (199,693)
Beginning Fund Balance
Ending Fund Balance
1,548,913 306,085
1,854,998 - 1,854,998
$ 1,597,586
$ 1,760,171 $ 1,655,305
12
December 18, 2018 - Page 81 0
TOWN OF VAIL 2018 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
Proposed
2018 1st 2018 2nd 2018 3rd 2018
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
E911 Board Revenue $ 762,176 $ 762,176 $ 762,176 $ 762,176
Interagency Charges 1,279,892 1,279,892 1,279,892 1,279,892
Other County Revenues - - 4,981 4,981 4,981
Town of Vail Interagency Charge 659,608 659,608 659,608 659,608
Earnings on Investments 6,050 6,050 6,050 6,050
Project Reimbursement - 364,000 364,000 364,000 364,000
Total Revenue 2,707,726 364,000 3,071,726 4,981 3,076,707 3,076,707
Expenditures
Salaries & Benefits 2,149,392 2,149,392 4,981 2,154,373 2,154,373
Annual maintenance
Operating, Maintenance & Contracts 510,569 510,569 510,569 11,035 521,604 for new public safety
interactive response
management system
Capital Outlay 119,500 550,000 669,500 669,500 669,500
Total Expenditures 2,779,461 550,000 3,329,461 4,981 3,334,442 11,035 3,345,477
Revenue Over (Under) Expenditures (71,735) (186,000) (257,735) (257,735) (11,035) (268,770)
Surplus Net of Transfers & New Programs (71,735) (186,000) (257,735) (257,735) (11,035) (268,770)
Beginning Fund Balance 864,239 274,625 1,138,864 (186,000) 1,138,864 1,138,864
Ending Fund Balance $ 792,503 $ 881,129 $ 881,129 $ 870,094
13
December 18, 2018 - Page 82 0
ORDINANCE NO. 23
SERIES OF 2018
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, MARKETING
FUND, DISPATCH SERVICES FUND, HEAVY EQUIPMENT FUND, AND HOUSING FUND OF
THE 2018 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID
ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2018 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
14, Series of 2017, adopting the 2018 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2018 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 628,439
Capital Projects Fund 762,000
Housing Fund 312,000
Real Estate Transfer Tax Fund 330,200
Marketing Fund 2,186,120
Dispatch 11,035
Heavy Equipment Fund 104,866
Total $ 4,334,660
Less Interfund Transfers (4,776,170)
Net Total $ (441,510)
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
Ordinance No. 23, Series of 2018
December 18, 2018 - Page 83 0
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 4th day of December, 2018, and a public hearing shall be held on this
Ordinance on the 18th day of December, 2018, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
Dave Chapin, Mayor
ATTEST:
Tammy Nagel, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
18th day of December 2018.
Dave Chapin, Mayor
ATTEST:
Tammy Nagel, Town Clerk
Ordinance No. 23, Series of 2018
December 18, 2018 - Page 84 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Adjournment 7:15 p.m. (estimate)
TOWN Of UAIL
December 18, 2018 - Page 85 0