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HomeMy WebLinkAbout2018-12-18 Agenda and Supporting Documentation Town Council Evening Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Evening Agenda Town Council Chambers 6:00 PM, December 18, 2018 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1. Citizen Participation 2. Consent Agenda 2.1. Resolution No. 48, Series of 2018, A Resolution Approving an Art Installation Agreement 2.2. Resolution No. 49, Series of 2018, A Resolution Deferring the Regular Meeting of the Vail Town Council from January 1, 2019 to January 8, 2019 2.3. Minutes from October 16, 2018 2.4. Minutes from November 6, 2018 2.5. Minutes from November 20, 2018 3. Town Manager Report 3.1. Town Manager Report 5 min. Presenter(s): Greg Clifton, Town Manager 4. Action Items 4.1. Ordinance No. 24, Series of 2018, An Ordinance Amending Section 12-23- 30 min. 2, Employee Generation and Mitigation Rates, Vail Town Code, to Amend the Example Employee Housing Unit Calculation. Presenter(s): Ashley Clark, Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 24, Series of 2018, upon first December 18, 2018 - Page 1 of reading. Background: On October 3, 2017, the Vail Town Council adopted amendments to Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, which established revised Employee Generation Rates by Type of Commercial Use. These changes included an increase in the number of employees per 1,000 feet of new net floor area for an eating and drinking establishment from 6.75 employees to 10.2 employees. In response to this change, a preexisting example provided in Section 12- 23-2C must also be updated in order to be consistent with the changes made in 2017. There is no material change proposed to the existing policy. This ordinance will fix an error in the Town Code Staff Recommendation: The Community Development Department recommends that the Vail Town Council approve Ordinance No. 24, Series of 2018. 4.2. Slifer Plaza Fountain Design Update and Request to Award Contract. Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect Action Requested of Council: Direct the Town Manger to enter into a design -build contract in a form approved by the Town Attorney with BrightView Landscape Development Inc. for the design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806. Background: On September 4, 2018, Council directed staff to utilize the 2016 fountain design, with additional safety enhancements, as a natural fountain that anticipates play activities. The BrightView proposal for Design -Build Services for the Slifer Plaza Fountain includes design development and construction documents coordinated between landscape architects and fountain construction group to maximize value and constructability as well as fountain construction including removal and salvage for reuse of existing boulders, demolition of existing fountain basin and removal of existing pump and filter system, all required plumbing, pumps, filters, controls and electrical, construction of new fountain basin utilizing salvaged boulders, landscaping, irrigation, fountain start up, testing and warranty. 15 min 5. Public Hearings 5.1. Ordinance No. 23, Series of 2018, Second Reading, An Ordinance Making 15 min. Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Heavy Equipment Fund, and Dispatch Services Fund. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 23, Series 2018. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 23, Series 2018. 6. Adjournment 6.1. Adjournment 7:15 p.m. (estimate) December 18, 2018 - Page 2 of Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. December 18, 2018 - Page 3 of TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 48, Series of 2018, A Resolution Approving an Art Installation Agreement ATTACHMENTS: Description Resolution No. 46, Series of 2018 December 18, 2018 - Page 4 of RESOLUTION NO. 46 SERIES OF 2018 A RESOLUTION APPROVING AN ART INSTALLATION AGREEMENT WHEREAS, the Town owns the real property more particularly described and depicted in Exhibit A, attached hereto and incorporated herein by this reference (the "Premises"); and WHEREAS, the Town wishes to purchase artwork from Herb Mignery for installation on the Premises as described in Exhibit A. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado: Section 1. The Council hereby approves the Art Installation Agreement and authorizes the Town Manager to execute the Art Installation Agreement on behalf of the Town in substantially the same form attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 18th day of December 2018. Dave Chapin, Mayor ATTEST: Tammy Nagel, Town Clerk Resolution No. Series of 2018 December 18, 2018 - Page 5 of Exhibit A ART INSTALLATION AGREEMENT THIS ART INSTALLATION AGREEMENT (the "Agreement") is made and entered into this day of , 2018 (the "Effective Date"), by and between the TOWN OF VAIL, a Colorado home rule municipality (the "Town"), and Herb Mignery , an individual ("Artist") (each individually a "Party" and collectively the "Parties"). WHEREAS, the Town owns the real property more particularly described and depicted in Exhibit A, attached hereto and incorporated herein by this reference (the "Premises"); and WHEREAS, the Town wishes to purchase Artist's artwork for installation on the Premises. NOW THEREFORE, for and in consideration of the mutual covenants contained herein, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: SECTION I — INSTALLATION A. The Artist shall complete the creation, fabrication, and delivery of the artwork described in Exhibit B, attached hereto and incorporated herein by this reference (the "Art") as approved by the Town of Vail (the "Town") on or before (the "Installation Date"). The Artist shall perform all services and furnish all supplies, material and equipment as necessary for the creation, fabrication and delivery of the Art. The installation shall comply with this Agreement and applicable law. B. Prior to installation, Artist shall provide the Town with a site plan showing the exact location(s) of the Art on the Premises. C. Artist shall be respectful of adjacent property owners, businesses and spectators wishing to observe the fabrication and installation of the Art. The Town will provide Artist with a description of site conditions, time of day that installation may commence and finish and any special requirements to assist Artist in respecting neighboring property owners. D. Delivery of materials and equipment shall comply with applicable Town regulations. Artist is responsible for scheduling deliveries with the Town. Permission to drive vehicles onto pedestrian walkways for the purpose of delivery of materials or equipment must be obtained from the Town at least 72 in advance of the scheduled delivery. 1 12/14/18 Contract Mignery December 18, 2018 - Page 6 of E. Artist shall make no alterations, additions or improvements in or to the Premises, other than the installation of the Art, without the Town's prior written consent. Any authorized alterations shall be performed in a good and workmanlike manner. F. The Town shall be responsible for the lighting of the Art. Artist will work cooperatively with the contractor selected by the Town to complete the lighting. SECTION II — COMPENSATION A. The Town shall pay Artist a total fee of $300,000 for the installation of the Art in compliance with this Agreement. The fee shall constitute full compensation for all services and materials to be performed and furnished by Artist under this Agreement, including all costs relating to delivery. B. The fee shall be paid as follows: three installments of $100,000 as described in Exhibit C. The Town shall determine acceptance within 10 days of Artist's notice to the Town that the installation is complete C. If the installation of the Art is not completed by the Installation Date, as may be extended by the Parties, Artist shall incur a penalty of 15% of the balance still remaining due to Artist, for each day. SECTION III — WARRANTIES A. Artist warrants to the Town that Artist has created the Art and possesses unencumbered title to the Art and the Art has not been offered or accepted for sale elsewhere. B. Artist guarantees the completion of the Art and all parts and workmanship for the Art for 3 years following the Effective Date and during that time, Artist shall replace any defective parts or rework any defective craftsmanship in a timely fashion at no cost to the Town. SECTION IV — MAINTENANCE, ALTERATIONS AND REMOVAL A. While the Artist should design the Art to be relatively maintenance -free, the Town shall be responsible for maintenance of the Art, including periodic cleaning as necessary to remove the buildup of dust and dirt. B. Prior to implementation of any changes in the Art, Artist shall present a thorough description of the changes requested to the Town Council in writing for review and approval. C. The Town shall not intentionally alter, modify or damage the Art without the prior consent of Artist, except when necessary to protect the public health, safety or welfare. 2 12/14/18 Contract Mignery December 18, 2018 - Page 7 of D. The Town shall notify Artist of any proposed significant alteration of the property on which the Art is installed if, in the Town's reasonable discretion, such alteration would affect the intended character and appearance of the Art. E. Artist shall notify the Town of any changes in Artist's contact information as shown in the Notice section below. If a failure to do so prevents the Town from locating Artist, such failure shall be deemed a waiver by Artist of the right to enforce any provision of this Agreement requiring the approval of Artist. F. The Town agrees not to remove the Artwork without first making a good faith effort to contact Artist. Artist shall not unreasonably withhold approval of removal of the Artwork. In the event that Artist is deceased or unable to otherwise give Artist's consent, the current owner of the copyright of the Artwork shall not unreasonably withhold permission, keeping in mind the intentions of Artist at the time of commission and fabrication. The Town may remove the Artwork without notice to Artist when necessary to protect the public health, safety or welfare. SECTION V — INSURANCE AND INDEMNIFICATION A. The Town and Artist stipulate and agree that the value of the Art is $300,000. The Town shall insure the Art against loss or damage to the Art itself, but only up to that stipulated value. The Town shall not, however, insure Artist against any third -party claims arising out of or connected with the Art or Artist's activities under this Agreement — any such insurance shall be the sole responsibility of Artist. B. Artist hereby indemnifies and holds harmless the Town, its officers, agents and representatives from any claim by any third party for injury, loss or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with the Art or Artist's activities pursuant to this Agreement. SECTION VI — REPRODUCTION RIGHTS A. Artist reserves all rights to the reproduction of the Art except that. Artist grants to the Town an irrevocable license to make photographic reproductions of the Art without compensation to Artist, provided that these rights are exercised in a tasteful and professional manner, and Artist is duly credited. All reproductions by the Town shall contain a credit to Artist and a copyright notice substantially in the following form: "Copyright, John Fleming", with the date of publication. B. The Town is not responsible for any third -party copyright infringement or for protecting the intellectual property rights of the Artist. Artist holds the Town and its officers, employees, representatives and agents harmless from any claim of copyright infringement pertaining to the Art. 3 12/14/18 Contract Mignery December 18, 2018 - Page 8 of C. Artist shall use Artist's best efforts to give a credit reading substantially as "an original work commissioned by the Town of Vail and private donors " in any public showing under Artist's control of photographic and video reproductions of the Art. SECTION VII - MISCELLANEOUS A. Notice. Any notice required by this Agreement shall be deemed to have been given upon the mailing of said notice by U.S. first-class mail, postage prepaid, addressed as follows: If to the Town: Town of Vail 1309 Elkhorn Drive Vail, CO 81657 Attn: Tammy Nagel, Town Clerk Phone: (970) 479-2460 If to Artist: Herb Mignery 2895 Challenger Point Dr. Loveland, CO 80538 Phone: (970) 203-1241 B. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. C. No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by the Town shall not constitute a waiver of any of the other terms or obligation of this Agreement. D. Integration. This Agreement constitutes the entire agreement between the Parties, superseding all prior oral or written communications. E. Third Parties. There are no intended third -party beneficiaries to this Agreement. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. G. Modification. This Agreement may only be modified upon written agreement of the Parties. H. Assignment. Neither this Agreement nor any of the rights or obligations of the Parties shall be assigned by either Party without the written consent of the other. 4 12/14/18 Contract Mignery December 18, 2018 - Page 9 of Governmental Immunity. The Town and its officers, attorneys and employees are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. J. Rights and Remedies. The rights and remedies of the Town under this Agreement are in addition to any other rights and remedies provided by law. The expiration of this Agreement shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies may be asserted. K. Independent Contractor. Artist is an independent contractor. Notwithstanding any other provision of this Agreement, all personnel assigned by Artist to perform work under the terms of this Agreement shall be, and remain at all times, employees or agents of Artist for all purposes. Artist shall make no representation that it is a Town employee for any purposes. IN WITNESS WHEREOF, the Parties have executed this Agreement on the date first set forth above. TOWN OF VAIL, COLORADO Greg Clifton, Town Manager ATTEST: Tammy Nagel, Town Clerk ARTIST: Herb Mignery State of Colorado. Subscribed to and affirmed before me by , this day of , 2018. (Seal) 5 12/14/18 Contract Mignery December 18, 2018 - Page 10 0 My commission expires: 6 Notary Public 12/14/18 Contract Mignery December 18, 2018 - Page 11 0 EXHIBIT A Location Art in Public Places agreed to the location as presented by the agents for the sculpture to be installed in a grass location east of the Pedestrian Bridge on the Gore Creek Promenade on Town of Vail Property. December 18, 2018 - Page 12 0 EXHIBIT A Art A monumental, historical bronze sculpture is being created to honor the Founders of Vail. Herb knew Pete Seibert and he has come up with the concept based on insights from Roger Tilkemeier linking the story of the private ranchers, water rights, and their families (represented as Earl Eaton, the cowboy on the horse) and standing with his maps, Pete Seibert (who represents all the early entrepreneurs, the believers, and your family). This one of a kind creation has been graciously and sensitively priced by Herb Mignery. All funds will go to Herb for the sculpting, molding, point up and casting of this fine work. December 18, 2018 - Page 13 0 ea'L Tif 1 December 18, 2018 - Page 14 0 EXHIBIT C Payments The TOWN OF VAIL shall pay Artist the sum of Three Hundred Thousand Dollars ($300,000) as payment in full for Artist's performance: design, fabrication, and delivery of the Work (including all Incidentals and the Artwork), as follows: Stage Artist's Deliverable Amount Due Stage I January 1, 2019 — Artist to commence enlargement of sculpture $100,000 Stage II June 1, 2019 — Studio visit by agents prior to mold making in May, so sculpture will proceed through the lost wax casting process in the town of Loveland, CO. $100,000 Stage III Delivery of sculpture by artist to the Town of Vail. Date to be determined. Approval by Town $100,000 TOTAL DUE $300,000 December 18, 2018 - Page 15 0 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 49, Series of 2018, A Resolution Deferring the Regular Meeting of the Vail Town Council from January 1, 2019 to January 8, 2019 ATTACHMENTS: Description Resolution No. 49, Series of 2019 December 18, 2018 - Page 16 0 RESOLUTION NO. 49 SERIES OF 2018 A RESOLUTION DEFERRING THE REGULAR MEETING OF THE VAIL TOWN COUNCIL FROM JANUARY 1, 2019 TO JANUARY 8, 2019 WHEREAS, regular meetings of the Town Council occur on the 1st and 3rd Tuesday of each month; WHEREAS, the first Tuesday in January of 2019 is January 1st; and WHEREAS, the Town Council wishes to defer the first meeting in January for 1 week, from January 1st to January 8th. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado: Section 1. Pursuant to Section 1-5-11 of the Vail Town Code, the Town Council hereby defers the first regular meeting in January of 2019 from January 1st to January 8th Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 18th day of December 2018. Dave Chapin, Mayor ATTEST: Tammy Nagel, Town Clerk Resolution No. Series of 2018 December 18, 2018 - Page 17 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from October 16, 2018 ATTACHMENTS: Description Minutes from October 16, 2018 meeting TOWN Of UAIL December 18, 2018 - Page 18 0 Vail Town Council Meeting Minutes Tuesday, October 16, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Travis Coggin Kevin Foley Members absent Kim Langmaid Jen Mason Greg Moffet Staff members present: Matt Mire, Town Attorney Patty McKenny, Town Clerk Tammy Nagel, Deputy Town Clerk Staff member absent: Greg Clifton, Town Manager 1. Citizen Participation Carrie Feel, Executive Director of Vail Valley Soccer Club, thanked the Town Council for their support of their recent tournament. It was the largest event for them this year. Jeanne McQueeny, Eagle County Commissioner, stated she appreciated the working relationship and collaboration Council has with the County. McQueeny is running for reelection and reminded everyone the ballots were in the mail. Renie Gorsuch, resident and Vail business owner, expressed concern regarding the loading and delivery policy in the Vail Village. The trucks are parked in front of their store and are left idling while drivers take their deliveries throughout the village. Joe Staufer, Vail resident, questioned why the Town was eliminating more trees in the Village. Staufer noted the importance of trees in the Village is not just for shade, but to also give visitors the feeling of walking in a forest. 2. Proclamation 2.1. Proclamation No. 8, Series of 2018, Recognizing National Friends of Libraries Week Presenter(s): Lori Barnes, Vail Public Library Foley moved to approve the consent agenda; Bruno seconded the motion and it passed (4-0). Action Requested of Council: Motion to approve Proclamation. Town Council Meeting Minutes of October 16, 2018 Page 1 December 18, 2018 - Page 19 c Council members read the proclamation into the record. Lori Ann Barnes, Library Director, introduced friends and employees of the Vail Town library and provided council with a brief overview of what is happening at the Vail Public Library. 3. Town Manager Report 3.1. Town Manager Report Mayor Chapin introduced Patty McKenny as the Town's new Assistant Town Manager. McKenny reminded council and the audience the Grand View Room above Lionshead Transportation Center would be will be a polling location for citizens to drop off their November ballots. 4. Action Items 4.1. Parking and Transportation Task Force Recommended Winter 2018-2019 Parking Program Presenter(s): Greg Hall, Director of Public Works and Transportation Action Requested of Council: Discussion and Informational only. Action Requested of Council: Approve or approve with modifications the winter 2018- 2019 Parking Program as recommended by the Parking and Transportation Task Force. Background: The Parking and Transportation Task Force was formed 11999 in an advisory capacity and has been enacted through the years at the direction of the Vail Town Council. In reinstating the Task Force, the role of the 12 -member group is to provide advisory input and recommendations on parking, transit and traffic operations. Staff Recommendation: Staff recommends the Town Council approve the Parking and Transportation Task Force recommendations for the Winter 2018-2109 Parking Program. Greg Hall, Public Works Director, stated there were very few recommendations from the Task Force for the winter parking program. The 2 -hour free parking will return and there would not be any price increase for season parking passes. A new pass, the "Red Pass", is proposed for use of the Red Sandstone parking garage which construction should be completed by mid- November. Hall informed Council that CDOT would allow 7 day a week parking on the Frontage Road in West Vail. Council was supportive of returning to the two free parking and advised the community that looping would be enforced this season. Council members expressed concern that the Town was encouraging citizens to drive into Vail rather than taking the bus because the pink pass was cheaper than a bus pass. It was suggested to limit the number of pink passes being sold to 500. There was no public comment. Foley moved to approve the Parking and Transportation Task Force Recommended Winter 2018-2019 Parking Program; Moffet 2nd the motion and it passed (7-0). Town Council Meeting Minutes of October 16, 2018 Page 2 December 18, 2018 - Page 20 c 4.2. Resolution No. 37, Series of 2018, A Resolution Adopting the 2018 Update to the 1994 Comprehensive Open Lands Plan Presenter(s): Chris Neubecker, Community Development Planner and Tom Braun, Braun and Associates Action Requested of Council: Staff requests the Vail Town Council approve, approve with modifications, or deny Resolution No. 37, Series of 2018. Background: The goal of the planning process was to update the 1994 Comprehensive Open Lands Plan to provide a framework for effectively implementing actions to achieve Vail's goals for the preservation of open lands, the development of trails, and the use of town lands. Staff Recommendation: Staff recommends the Vail Town Council approve Resolution No. 27, Series of 2018 as presented. Chris Neubecker, Planning Manager, presented a brief recap of the process stating throughout the past year the Vail Town Council has reviewed the Plan over the course of seven (7) public hearings and three (3) update sessions. Public input was gathered over the last year and a half of the planning process which included public workshops, trails scoping sessions, six (6) Planning and Environmental Commission hearings and a web portal. Public input and Council comments have been applied to each of the sections in the Plan: 1) environmentally sensitive lands, 2) use of town lands, and 3) trails. Consultant Tom Braun, Braun and Associates, provided an overview of the objectives for updating the Open Land Plan: 1. Confirm the community's overall goals and priorities for the Plan. 2. Provide better direction for the potential development of recreation trails. 3. Evaluate town -owned lands for how they can be used to meet community needs. 4. Define management strategies for Town -owned lands. 5. Protection of environmentally sensitive lands/wildlife. Braun reviewed the 27 action items and 18 implementation steps; which will assist with execution of the plan. The action items depicted in Chapter 5 address the purpose for the action, whether the action involves the acquisition of land or easements, the relative priority for the action and other information regarding the parcel and recommended action. There are 4 different categories of action items: 1. Action items from the '94 plan. 2. Action items to protect environmentally sensitive lands. 3. Action items to implement trail improvements. 4. Action items to address Town/Community facility needs. The implementation steps are addressed in Chapter 6 of the plan. Braun explained theses steps were at a more general level and involve things like the implementation of a program or a study necessary to make final decisions. Council called for public comment. ✓ Anne Esson, East Vail resident, thanked council and staff for all their efforts in addressing the Plan and would like to see more mention of the peregrine falcons as a special interest species. ✓ Diana Donovan, Vail resident, for adding information about recent wildlife forum and she appreciated the clarity in eliminating the Vail Trail extension. ✓ Bill Andree, former wildlife manager for Colorado Parks and Wildlife, provided an update on past elk studies and the habitat fragmentation caused by human disturbances. Town Council Meeting Minutes of October 16, 2018 Page 3 December 18, 2018 - Page 21 c ✓ Pete Siebert, Vail resident, thanked staff for their assistance in preparing the Plan update. Public comment was closed. Most council members were pleased with the plan and agreed education and code of conduct are important components when addressing trails and wildlife. Council member, Moffet, expressed concern for the lack of beginner hiking and biking trails. He would like to see a better balance related to closure of social trails. Foley moved to adopt the 2018 update to the 1994 Comprehensive Open Lands Plan with the addition of peregrine falcons being added to the wildlife section; Langmaid 2nd the motion passed (7-0). 4.3. Permission to Proceed through the Development Review Process - Vail Chapel Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Community Development Department recommends that the Vail Town Council instructs Town Staff to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed improvement. Background: Pastor Tim Wilbanks, President of the Vail Religious Foundation, requests permission to proceed through the Design Review process for a prayer/meditation garden to be located on Town of Vail property (Tract J, Vail Village Filing No. 1), adjacent to the Vail Interfaith Chapel at 19 Vail Road. Jonathan Spence, Senior Planner, stated the Vail Interfaith Chapel was constructed in 1968. In 1998 the Planning and Environmental Commission (PEC) approved a conditional use permit for an expansion that encroached into the adjacent town owned property. The town owned property would be used for the purpose of a prayer/mediation garden. There was no public comment. Council member Coggin recommended selling Tract J, Vail Village Filing No. 1 to the Vail Interfaith Chapel. Moffet moved to direct the Town Manager to sign the development application on behalf of the Town and permit the project to proceed through the review process for the proposed improvement; Foley 2nd the motion passed (6-1;Coggin opposed). 4.4. Resolution No. 38, Series of 2018, Resolution of the Vail Town Council directing the Town Manager to execute the purchase agreement with West Edwards Apartments, L.L.C. to acquire a total of 23 resident -occupied deed -restrictions at the 6 West Apartments, located in Edwards, Colorado Presenter(s): George Ruther, Housing Director, Matt Mire, Town Attorney Action Requested of Council: Motion on Resolution No. 38 to approve, modify or deny the resolution. Background: A public/public/private partnership (P4) was forged to create this regional housing opportunity. The Vail Town Council, Eagle County Commissioners, and Gore Creek Partners, L.L.C. collaborated extensively on this deed restriction acquisition in response to the growing need for housing within the Eagle River Valley. If approved, the Town of Vail will acquire a total of 23 deed -restrictions, Eagle County a total of 13 deed restrictions, and Gore Creek Partners, Town Council Meeting Minutes of October 16, 2018 Page 4 December 18, 2018 - Page 22 c L.L.C. will manage the leasing of the 36 homes as well as verify compliance with the terms of the deed -restriction, annually. As a result of this partnership, It is likely more than 75 Eagle County residents and their families will directly benefit as a result of this "first of its kind" partnership. Matt Mire, Town Attorney, provided a brief overview of the housing project. Council agreed it was in investment in the workforce and thanked all partners in this project. Public Comment was called. ✓ County Commissioner McQueeny thanked the Town and all partners. ✓ Chris Romer, Vail Valley Partnership, gave kudos to all partners ✓ Zack Meyer, Vail Chambers, thanked everyone for their collaborations. Moffet moved to adopt Resolution No. 38, Series of 2018, Resolution of the Vail Town Council directing the Town Manager to execute the purchase agreement with West Edwards Apartments, L.L.C. to acquire a total of 23 resident -occupied deed -restrictions at the 6 West Apartments, located in Edwards, Colorado; Foley 2nd the motion passed 7-0 4.5. Resolution No. 40, Series of 2018, Resolution Opposing Amendment 74 Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve or deny Resolution No. 41, Series of 2018 Background: State voters will have the opportunity at the November 6 statewide general election to vote on Amendment 74, which seeks to amend the Colorado Constitution to require that "just compensation" be paid for any government law or regulation deemed to reduce the fair market value of private property. Amendment 74 has been written and is being funded by the oil and gas industry to amend the Colorado Constitution and threaten the ability of state and local governments to provide basic governmental services. Amendment 74 declares that any state or local government law or regulation that "reduces" the "fair market value" of a private parcel is subject to "just compensation." Amendment 74 would place laws, ordinances, and regulations designed to protect public health and safety, the environment, our natural resources, public infrastructure, and other public resources in jeopardy. Matt Mire, Town Attorney, provided an overview of Amendment 74. Moffet moved to approve Resolution No. 40, Series of 2018, Resolution Opposing Amendment 74; Foley 2nd the motion passed (7-0). 4.6. Resolution No. 41, Series of 2018, A Resolution Supporting Proposition 110 "Let's Go, Colorado" to Increase Funding for Statewide and Local Transportation Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve or deny Resolution No. 41, Series of 2018 Background: On November 6, 2018, state voters will have the opportunity to support a measure to increase the state sales tax by 0.62% for twenty years, or about six cents on a ten -dollar purchase, for statewide and local transportation needs. The increased demands on Colorado's transportation infrastructure has resulted in increased traffic congestion, safety concerns, air pollution, and lost worker productivity. The Colorado Department of Transportation (CDOT) has Town Council Meeting Minutes of October 16, 2018 Page 5 December 18, 2018 - Page 23 c identified $9 billion in much needed statewide transportation projects that lack funding. Proposition 110 could be expected to raise $767 million in its first year and allow for the bonding of $6 billion for state transportation projects. Eagle County and its communities are expected to receive over $58.5 million in state transportation funding for local projects over the next 20 years from this revenue source, which will help bring an estimated $293 million in additional transportation funding to improve Eagle County mobility. Matt Mire, Town Attorney, provided an overview of Proposition 110. Moffet moved to approve Resolution No. 41, Series of 2018, A Resolution Supporting Proposition 110 "Let's Go, Colorado" to Increase Funding for Statewide and Local Transportation; Langmaid 2nd the motion passed (5-2; Bruno and Foley opposed). 4.7. Resolution No. 42, Series of 2018, A Resolution Supporting Eagle County Colorado Ballot Question Authorizing without Raising Taxes the Extension of the Existing 1.5 Mill Levy Related to Eagle County Open Space Program from Fifteen Years from Its Current Expiration Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve or deny Resolution No. 42, Series of 2018 Background: Eagle County submitted and had approved by the electors of Eagle County on November 5, 2002, a question to increase property taxes by one and one-half (1.5) mills for the purpose of acquiring, maintaining, or permanently preserving open space in Eagle County (the "Open Space Mill Levy"). Without raising taxes, the County desires to extend to the existing Open Space Mill Levy for an additional fifteen (15) years from the current expiration of 2025 to 2040 to provide on-going funding for the Open Space Program. Extension of the Open Space Mill Levy will allow the Open Space Program to plan for future open space acquisitions, improvements, short and long-term maintenance, restoration and stewardship of its open space lands. This item was removed by Council at the beginning of the meeting. 5. Break (Est. 10 min.) 6. Public Hearings 6.1. A call up, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Design Review Board on September 5, 2018 for the approval of a new two-family structure located at 1012 Eagle's Nest Circle, Lot 2, Block 6, Vail Village Filing No. 7, and setting forth details in regard thereto. (TC18-0004) Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall uphold, uphold with modifications, or overturn the Design Review Board's decision of September 5, 2018. Background: Pursuant to Section 12-3-3C-1, Appeal of Planning and Environmental Commission Decisions, Design Review Board Decisions And Art In Public Places Board Decisions: Authority, and Section 14-1-6, Appeals, Vail Town Code, the Town Council shall Town Council Meeting Minutes of October 16, 2018 Page 6 December 18, 2018 - Page 24 c have the authority to call up any decision, determination or interpretation by the Design Review Board (DRB) with respect to the provisions of Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code. Jonathan Spence, Senior Planner, provided council with a background concerning the property. The existing home was constructed in 1965 and the applicant intends to replace the existing home with a new two-family residence. The applicant submitted an application for the conceptual review of the redevelopment of the property on June 25, 2018. The application was heard before the Design Review Board on July 18th where comments were offered from board members and members of the community. August 13, 2018 the applicant provided the Town with revised plans for a requested review of new construction before the DRB. These plans underwent an internal review by all applicable Town departments including Community Development, Public Works and Fire. With minor conditions, the application was determined to be in compliance with applicable technical and dimensional standards. On September 5, 2018 the application was heard before the DRB in a public hearing format following a second site visit to the property and the surrounding areas. After deliberations, following a discussion between the applicant and the members of the DRB and after public comment was received, both in person and in writing, the DRB voted unanimously (5-0) to approve the project with the following set conditions: 1. Approval of this project shall lapse and become void one (1) year following the date of final approval, unless a building permit is issued and construction is commenced and is diligently pursued toward completion. 2. Design Review Board approval shall not become valid for 20 days following the date of approval, pursuant to the Vail Town Code, Chapter 12-3-3 Appeals. 3. No changes to these plans may be made without the written consent of Town of Vail staff and/or the appropriate review committee(s). 4. Prior to requesting any final inspection, the applicant shall demonstrate to the Public Works Department compliance with the Sight Distance Triangle. 5. The applicant shall provide an amended site plan with the BP submittal showing the limits of disturbance fence encompassing all proposed grading work, including work on the adjoining property. 6. Prior to submitting a building permit application, the applicant shall amend the plans to replace the lower stucco below the metal siding with the project stone. On September 18, 2018 the Vail Town Council called the item up for additional review. This item was scheduled for the October 16, 2018 Town Council meeting. Dominic Mauriello, Mauriello Panning Group, LLC, representing the applicant provided an overview of the project duplex stating the application was in full compliance with the DRB guidelines and standards. Council called for public comment: ✓ Shawn Bryne, a local developer, supported the project and thought it represents a positive progressive in design. ✓ Diana Donovan, Vail resident, thought the design was not compatible with the neighborhood due to its boxy design and flat roof. Donovan felt the neighborhood compatibility was fundamental to the town's design standards. ✓ Michael Tanner, Homestake Circle homeowner, stated he attended the DRB hearing on in July and on September 5 did not feel the proposed project complied with the spirit and Town Council Meeting Minutes of October 16, 2018 Page 7 December 18, 2018 - Page 25 c written word of the Town Code. Tanner felt the development substantially altered the look of their neighborhood. Public comment was closed. Mauriello responded to comments on behalf of the applicant stating the guidelines that not all homes have to look alike but be compatible with size, color, building material, etc. which Mauriello stated this project does. Some Council members understood the neighbors protest, but felt the DRB did their job and followed the guidelines. Langmaid felt some of the designs in Vail have crossed the line regarding compatibility and she would like more emphasis on mountain character with the use of modern design. Moffet made a motion to uphold the September 5, 2018 Design Review Board decision to approve a request for the construction of a new primary/secondary two-family structure, 1012 Eagle's Nest Circle, Lot 2, Block 6, Vail Village Filing No. 7, and setting forth details in regard thereto. Bruno seconded the motion passed (4-3; Langmaid, Mason and Foley opposed). 6.2. Ordinance No. 18, Series of 2018 - An ordinance amending and repealing portions of Ordinance No. 5, Series of 2016, to allow for an amendment to the building envelope, language regulating the building envelope, and the ability to provide employee housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and 39-2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village); and setting forth details in regard thereto. Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 18, Series of 2018, upon first reading. Background: The applicant, Ignacio Torras, represented by Mauriello Planning Group, is requesting a first reading of Ordinance No. 18, Series of 2018, an ordinance amending and repealing portions of Ordinance No. 5, Series of 2016 to allow for an amendment to the building envelope, language regulating the building envelope, and the ability to provide employee housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and Lot 39-2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village). Staff Recommendation: On September 24, 2018, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, with a condition, of a major amendment to Special Development District No. 4, Glen Lyon Subdivision Jonathan Spence, Senior Planner, introduced Dominic Mauriello with Mauriello Planning Group, LLC, as the representative for the applicant. Mauriello provide the history of Special Development District No. 4 and an overview of the ordinance. Cascade Village, which includes the subject properties, was approved under Eagle County jurisdiction prior to annexation by the Town of Vail in 1975 and was, zoned SDD #4 in 1976. Unlike other Special Development Districts within the Town of Vail, the project does not have an underlying zone district. Originally, Lots 39-1 and 39-2 were on large residential lot permitted for a duplex. In 1982, via a major amendment to the SDD, the property was split into two (2) single family lots. This amendment also included a dedication of land to the adjacent town -owned Streamtract. In 1997, also via a Town Council Meeting Minutes of October 16, 2018 Page 8 December 18, 2018 - Page 26 c major amendment to the SDD, the property became subject to the development standards of the Two-family Primary/Secondary Residential (PS) District, similar to other low density residential lots within the SDD, while maintaining the allowable density at one unit per lot. Although originally proposed as an option, the Vail Town Council required both lots to include an onsite Type II EHU with a minimum size of 500 square feet of GRFA. Although the required EHUs were Type II, additional allowances of GRFA, permitted under the Type II regulations, were specifically prohibited. Mauriello stated the PEC approved the following criteria: • Compatibility: The proposed major amendment involved only the reconfiguration of an existing building envelope, minor modifications to the location of retaining walls and the creation of a recreational amenity envelope solely for at grade and below grade improvements. • Relationship: The proposed major amendment would have a minimal effect on the permitted uses, activities or site density. • Parking and Loading: The proposed major amendment may result in a reduction of the required parking for the property upon development. • Comprehensive Plan: The proposed major amendment conformed to the following elements of the Vail comprehensive plan, town policies, and urban design plans: Vail Land Use Plan Chapter II — Land Use Plan Goals / Policies (in part) ✓ 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. ✓ 1.3 The quality of development should be maintained and upgraded whenever possible. ✓ 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). ✓ 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. • Natural and or Geologic Hazard: The subject property was not located within any natural or geologic hazard. • Design Features: Future development on the site would be required to meet all applicable development standards and require a review by the Design review Board. • Traffic: The proposed major amendment would have no effect on on-site or off-site traffic circulation. • Landscaping: The proposed major amendment does not include any changes to the landscaping or open space on the site. • Workable Plan: The proposed major amendment does not include any phasing or subdivision plan. There was no public comment. Moffet made a motion to approve Ordinance No. 18, 2018 Based upon the review of the criteria outlined in Sections VIII of the Staff memorandum to the Planning and Environmental Commission dated September 24, 2018, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and, 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that Town Council Meeting Minutes of October 16, 2018 Page 9 December 18, 2018 - Page 27 c conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Coggin seconded the motion passed 7-0 6.3. Ordinance No. 17, Series of 2018, First Reading, An Ordinance Repealing and Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the 2018 Editions of the International Building Code, International Residential Code, International Fire Code, International Energy Conservation Code, International Plumbing Code, International Fuel Gas Code, International Mechanical Code, International Existing Building Code: and the 2017 Edition of the National Electrical Code; and the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings; with Amendments thereto Presenter(s): Chris Jarecki, Chief Building Official Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 17, 2018, Series of 2018, upon first reading. Background: The building codes are updated on a three-year cycle after an extensive code development process in which all interested and affected parties may participate. This allows for the codes to stay current with the continually changing laws and technology that affect the construction industry. Staff Recommendation: On September 20, 2018 the Building and Fire Code Appeals Board, forwarded a unanimous recommendation, for approval, for the adoption of the 2018 building codes. Chris Jarecki, Chief Building Official, explained the adoption of the 2018 building codes were drafted in order to protect the heath, safety and welfare of the community. The fee changes were minor and reflected the cost of doing business. Jarecki noted the fees have not been updated since 1999. There was no public comment. Foley moved to approve Ordinance No. 17, Series of 2018, First Reading, An Ordinance Repealing and Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the 2018 Editions of the International Building Code, International Residential Code, International Fire Code, International Energy Conservation Code, International Plumbing Code, International Fuel Gas Code, International Mechanical Code, International Existing Building Code: and the 2017 Edition of the National Electrical Code; and the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings; with Amendments thereto; Bruno second the motion passed (6-1; Moffet opposed). 6.4. Ordinance No. 16, Series of 2018, Second Reading, An Ordinance Amending Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles and Golf Cars Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Staff requests the Ordinance be tabled until the November 6, 2018 council meeting. At this time staff would like more time to review this topic across departments, i.e. both public works and police departments. Town Council Meeting Minutes of October 16, 2018 Page 10 December 18, 2018 - Page 28 c Background: Pursuant to C.R.S. § 42-4-111, the Town is empowered to regulate the operation of low -speed electric vehicles and golf cars within its jurisdiction. Review draft legislation which addresses allowing electric vehicles on town streets. Several hotels are currently using electric vehicles to transport skis and guests to the mountain. Topics to consider might include identifying a drop off location as well as identifying which streets would be accessed by these vehicles. Moffet moved to table Ordinance No. 16, Series of 2018, Second Reading, An Ordinance Amending Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles and Golf Cars; Foley 2nd the motion and it passed (7-0). There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:30 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Tammy Nagel, Deputy Town Clerk Town Council Meeting Minutes of October 16, 2018 Page 11 December 18, 2018 - Page 29 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from November 6, 2018 ATTACHMENTS: Description Minutes from November 6, 2018 TOWN OF 1 X41 December 18, 2018 - Page 30 0 Vail Town Council Meeting Minutes Tuesday, November 6, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Travis Coggin Kevin Foley Kim Langmaid Jen Mason Greg Moffet Greg Clifton, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Citizen Participation Wendy Rime! representing Mery Lapin announced the Vail International Hockey groups 30th trip to China sharing its information about the groups successes and travel history overseas to Russia and China. 2. Proclamations 2.1. Proclamation No. 9, Series of 2018, Recognizing Colorado Gives Day Presenter(s): John Weiss, Small Champions Proclamation No. 9 was read and approved. 3. Recognition for Business Recycling Challenges Awards 3.1. Business Recycling Challenge Awards Presentation Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator Action Requested of Council: Recognize Businesses. The Town of Vail's Business Recycling Challenge took place in the month of September. 7 local businesses participated and each business improved recycling over the course of the challenge. Participants improved their recycling rate on average 13% and demonstrated local leadership in waste diversion programs. A presentation was made by Mark Hoblitzell and recognition was given to the local businesses. Town Council Meeting Minutes of November 6, 2018 Page 1 December 18, 2018 - Page 31 c 4. Consent Agenda 4.1. Minutes from October 2, 2018 meeting Moffet moved to approve minutes from October 2, 2018; Foley seconded the motion and it passed (4-0; Moffet, Langmaid, and Mason were absent from the October 2 meeting). 4.2. Resolution No. 43, Series of 2018, A Resolution Updating an Intergovernmental Agreement Between the Town of Vail and the Colorado Department of Public Health and Environment Regarding State Nonpoint Source Management Program; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 43; Foley seconded the motion and it passed (7-0). 5. Town Manager Report 5.1. Town Manager Report A number of items were highlighted from the Town Manager report. 6. Presentations / Discussion 6.1. Eagle River Community Water Plan Presentation Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager, Holly Loff, Eagle River Watershed Council Action Requested of Council: Informational only; no formal action needed. Background: The Eagle River Community Water Plan is an Eagle River Watershed Council (ERW C) led effort to develop proactive water management recommendations that anticipate changes to population growth and increasing municipal demand for water in Eagle County, climate change, and projects related to the 1998 Eagle River Memorandum of Understanding (ERMOU) — an intergovernmental agreement for developing municipal water supplies in the upper Eagle River watershed. Planning activities will focus on the mainstem Eagle River from its headwaters on Tennessee to the confluence with the Colorado River, the hydrologic influence of all of the tributaries will be considered with extra focus on the East Fork of the Eagle River and Gore and Homestake Creeks. 6.2. Vail Trails Sidewalk Connection on Vail Valley Drive Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Approve the construction of a sidewalk connection at the Vail Trails Chalets along Vail Valley Drive with private improvements remaining in the Right of Way. Background: This section of Vail Valley Drive has not had a connecting sidewalk due to the private improvements in the Right of Way. The owners have agreed to complete a joint project to construct the sidewalk in 2019 if the private improvement can remain in the Right of Way. Town Council Meeting Minutes of November 6, 2018 Page 2 December 18, 2018 - Page 32 c Staff Recommendation: Support the construction of the sidewalk and provide direction as to whether or not to maintain the private improvements within the Right of Way. After a presentation by Tom Kassmel, Town Engineer, there was some discussion about the proposed project, funded by the town and the owners of the Vail Trails Chalet. There was public support from Bart Cuomo for the project as well. There was council support of the privately funded components of the project in light of the needs for safety improvements with the sidewalk in that area. The Town would require DRB approval and a revocable right of way license agreement with the homeowners as well. Moffet moved to approve the $85K funds in 2019 for the construction of the sidewalk on Vail Valley Drive in front of the Vail Trails Chalet which would be covered by a rollover of CIP monies from 2018. There was support for completing the private improvements in the town's right-of- way areas for stairs, pavers, landscaping, and privacy -wall. Foley seconded the motion and it passed (7-0). 7. Action Items 7.1. Draft Letter to Eagle Holy Cross Ranger District as Public Comment to Vail Resorts, Inc. Proposal for a Snowmaking Project on Vail Mountain Presenter(s): Dave Chapin, Mayor Action Requested of Council: Discussion and motion on draft letter of support for snowmaking proposal. Background: The Eagle -Holy Cross Ranger District is seeking public comment in response to a Vail Resorts proposal for a snowmaking project on Vail Mountain. Vail Resorts has asked for a Letter of Support for the project from the Town of Vail. Staff has reviewed the formal proposal documents, attended the public open house at the Eagle -Holy Cross Ranger District on October 23rd and discussed the project internally, as well as with several representatives of the U.S. Forest Service and Vail Resorts. The purpose of this memorandum is to outline the proposal, its potential benefits to the town and to address potential impacts for the town council to consider as part of a Letter of Support. A draft Letter of Support is attached for the Town Council to review and to suggest changes. The deadline for public comment is November 9, 2018. Mayor Chapin introduced the topic with an opportunity for some council discussion. Langmaid expressed concerns about the impacts on the watershed areas because of the project and requested some hydrological modeling be done in an effort to then understand and mitigate any problems. Greg Johnson , VP of Mountain Operations, explained that a thorough assessment is included in their proposal, as part of the NEPA review process. It was noted the public input process has a deadline of November 9. Moffet moved to approve the town's letter of support to the USFS about Vail Resort's Inc. proposal for snowmaking on Vail Mountain, and directed the Town Manager to forward the letter on their behalf. Langmaid requested that an additional sentence be included that would request future monitoring be done by VRI to assess the future runoff and erosion potential. Foley seconded the motion and it passed (7-0). Town Council Meeting Minutes of November 6, 2018 Page 3 December 18, 2018 - Page 33 c 7.2. Ordinance No. 19, Series 2018, First reading, an ordinance repealing and reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental properties Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator Action Requested of Council: Approve or approve with amendments Ordinance No. 19, Series 2018 Background: This ordinance proposes changes to the Short Term Rental regulations effective March 1, 2018. Please see the attached memo for details. Staff Recommendation: Approve or approve with amendments Ordinance No. 19, Series 2018 A presentation by Kathleen Halloran, Finance Director, was made and included the following proposed changes to the regulations taking into consideration recent public input: registration requirements and no exemptions (for condo hotels), change to professionally managed properties that would now be allowed to have a "registered agent", decriminalization of violations, changes to what is required with local agent, decreased fees, etc. Chapin requested public input at this time. Bart Cuomo, Vail Realty, expressed continued concerns with the fees being imposed and requested more information about complaints. Kim Newbury, the Antlers, expressed concerns about the fees and explained it directly impacts their budget. East West Hospitality representative also expressed concerns about the fees. Staff noted some information about the complaints (96 total) received to date that addressed parking, noise, wildlife and trash and were about many properties are currently licensed and managed by property managers. Council comments were heard at this time and there was consensus to waive the fees for the first year and consider a more tiered approach to the fee structure. Foley moved to approve Ordinance No. 19, Series 2018, First reading, an ordinance repealing and reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental properties with the condition to waive first year fairs and continue to work with lodging owners to create a fair and equitable fee system for registrations. Coggin seconded the motion and it passed (6-1; Moffet opposed). 7.3. Ordinance No. 20, Series of 2018, First Reading, Ordinance amending Section 5-3- 2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel burning device, concerning air pollution control Presenter(s): Chris Neubecker, Planning Manager Town Council Meeting Minutes of November 6, 2018 Page 4 December 18, 2018 - Page 34 c Action Requested of Council: Town Council shall approve, approve with modifications, or deny Ordinance No. 20, Series of 2018, based on the recommendation of the Community Development Department. Background: The current Municipal Code detailing Air Pollution Control and the specifications for solid -fuel burning devices (wood burning stoves) is out of date and does not accurately reflect the current Colorado Department of Public Health and Environment (CDPHE). The proposed ordinance will ensure that the Vail Town Code aligns with these state and national air quality standards. Staff Recommendation: The Community Development Department recommends amending Title 5, Chapter 3 of the Municipal Code to accurately reflect current and future air quality standards set forth by the Colorado Department of Public Health and Environment (CDPHE). Moffet moved to approve Ordinance No. 20, Series of 2018, First Reading, Ordinance amending Section 5-3-2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel burning device, concerning air pollution control; Langmaid the motion and it passed (7-0). There was no public input on the topic. 8. Public Hearings 8.1. Ordinance No. 16, Series of 2018, Second Reading, An Ordinance Amending Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles and Golf Cars Presenter(s): Dwight Henninger, Vail Police Dept., Greg Hall, Director of Public Works & Transportation Background: Pursuant to C.R.S. § 42-4-111, the Town is empowered to regulate the operation of low -speed electric vehicles and golf cars within its jurisdiction. Review draft legislation which addresses allowing electric vehicles on town streets. Several hotels are currently using electric vehicles to transport skis and guests to the mountain. A number of topics have been raised for discussion regarding this use in Vail. Chapin opened the public hearing for second reading on the ordinance. Chief Dwight Henninger introduced the topic and summarized the components of the current legislation. Andy Liepold, General Manager of the Lion, thanked the town for its consideration of the legislation and expressed support of the state law which allows for these vehicles. Moffet moved to approve Ordinance No. 16, Series of 2018, Second Reading, An Ordinance Amending Chapter 8 of Title 7 of the Vail Town Code Regarding Low -Speed Electric Vehicles and Golf Cars. Bruno seconded the motion and it passed (7-0). There was no further public input on this topic. 8.2. Ordinance No. 17, Series of 2018, Second Reading, An Ordinance Repealing and Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the 2018 Editions of the International Building Code, International Residential Code, International Fire Code, International Energy Conservation Code, International Plumbing Code, International Fuel Gas Code, International Mechanical Code, International Existing Building Code: and the 2017 Edition of the National Electrical Code; and the 1997 Edition Town Council Meeting Minutes of November 6, 2018 Page 5 December 18, 2018 - Page 35 c of the Uniform Code for the Abatement of Dangerous Buildings; with Amendments thereto Presenter(s): Chris Jarecki, Chief Building Official Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 17, 2018, Series of 2018, upon second reading. Background: The building codes are updated on a three year cycle after an extensive code development process in which all interested and affected parties may participate. This allows for the codes to stay current with the continually changing laws and technology that affect the construction industry. CJ, Chief Building Official, introduced the topic and summarized the work conducted by the appeals board, Some comments were made about the fee structure with a note that larger vs smaller projects all take time to review and the staff was comfortable with the proposed fee structure; it was noted the fees have been in place since 1999. The public hearing was opened; no comments were made. Foley moved to approve Ordinance No. 17, Series of 2018, Second Reading, An Ordinance Repealing and Reenacting Chapter 10-1 of the Vail Town Code and Adopting by Reference the 2018 Editions of the International Building Code, International Residential Code, International Fire Code, International Energy Conservation Code, International Plumbing Code, International Fuel Gas Code, International Mechanical Code, International Existing Building Code: and the 2017 Edition of the National Electrical Code; and the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings; with Amendments thereto. Langmaid seconded the motion and it passed (6-1; Moffet opposed). 8.3. Ordinance No. 18, Series of 2018, Second Reading, Ordinance amending and repealing portions of Ordinance No. 5, Series of 2016, to allow for an amendment to the building envelope, language regulating the building envelope, and the ability to provide employee housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and 39-2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village); and setting forth details in regard thereto Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 18, Series of 2018, upon second reading. Background: The applicant, Ignacio Torras, represented by Mauriello Planning Group, is requesting a first reading of Ordinance No. 18, Series of 2018, an ordinance amending and repealing portions of Ordinance No. 5, Series of 2016 to allow for an amendment to the building envelope, language regulating the building envelope, and the ability to provide employee housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and Lot 39-2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village) Staff Recommendation: On October 16, 2018 the Vail Town Council unanimously approved Ordinance No. 18, Series of 2018, on first reading. Town Council Meeting Minutes of November 6, 2018 Page 6 December 18, 2018 - Page 36 c Chapin opened the public hearing. Moffet moved Ordinance No. 18, Series of 2018, Second Reading, Ordinance amending and repealing portions of Ordinance No. 5, Series of 2016, to allow for an amendment to the building envelope, language regulating the building envelope, and the ability to provide employee housing off-site, located at 1150 and 1170 Westhaven Lane/Lot 39-1 and 39-2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village); and setting forth details in regard thereto. Coggin seconded the motion and it passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting and Bruno seconded the motion which passed (7-0) and the meeting adjourned at 8:05 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of November 6, 2018 Page 7 December 18, 2018 - Page 37 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from November 20, 2018 ATTACHMENTS: Description November 20, 2019 TOWN Of UAIL December 18, 2018 - Page 38 0 Vail Town Council Meeting Minutes Tuesday, November 20, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Travis Coggin Kevin Foley Kim Langmaid Jen Mason Greg Moffet Greg Clifton, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Mery Lapin, Vail Resident, reported on the funding for the sculpture "Pete's Dream" stating citizens have raised $169,400 for the art work and anticipate another $5,000 - $10,000 2. Consent Agenda 2.1. Resolution No. 44, Series of 2018, A Resolution Approving the Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2019 through December 31, 2019 Moffet made a motion to approve; 2nd by Bruno; approved 6-1 (Foley opposed). 3. Town Manager Report 3.1. Town Manager Report Town Manager Greg Clifton reviewed his report with council asking if they were in support of sending a letter similar to the letter in his report from the Town of Avon to the Federal Communications Commission to advocate on behalf of cable franchise agreement and local High Five Access. Council agreed and asked Clifton to prepare a letter to be presented at the December 4th meeting. 3.1. "Delivering Housing - Sharing Vail's Housing Story with Tahoe/Truckee Region" Presenter: George Ruther, Director of Housing. Town Council Meeting Minutes of November 20, 2018 Page 1 December 18, 2018 - Page 39 c Ruther shared with council his trip to Lake Tahoe and the Truckee Region where he spoke to several different groups about the Vail InDeed Program and the Chamonix housing development. 3.2. Update about Parking Structure Construction at Red Sandstone Elementary School Presenter: Greg Hall, Public Works Director Hall provided a brief update on the Red Sandstone parking garage stating most of the interior was complete, but the exterior East Tower was not yet finished. The parking equipment was to be delivered in the a few weeks along with the cameras. Hall noted the weather was working against the construction schedule. When asked about the Red Pass holders, Hall confirmed the Red Pass holders were to use the Lionshead Parking Structure until the Red Sandstone parking garage opens. 4. Presentations / Discussion 4.1. The Town of Vail staff to present their event feedback of the 2018 Colorado Classic. Presenter(s): Mia Vlaar, TOV Economic Development Director Ernest Saeger, TOV Special Event Coordinator, Randy Braucht, TOV Police Department, Chris Botkins, TOV Police Department Action Requested of Council: No action requested. Informational only. Background: On Tuesday, August 21st, 2018; members of the Town of Vail team met to review the just -completed 2018 Colorado Classic professional cycling event. The round -table format meeting was a forum to discuss the after -action review items and lessons learned from the event. Since August 21st, the Vail Valley Foundation has presented an initial Colorado Classic event recap to Town Council and to several boards and commissions as follows: Town Council on October 16, the Commission on Special Events on November 7, the Vail Economic Advisory Council on November 13, and the Vail Local Marketing District Advisory Council on November 15. Saeger, Special Event Coordinator, provided a recap to council of the 2018 Colorado Classic and four key action items that should be considered if the event returned to Vail next year: 1. Identify potential modifications to the circuit course to reduce impacts to residents and visitors. 2. Improve the traffic management plan including and maintaining ingress/egress for the Lionshead Parking Structure. 3. Identify key traffic hold points and develop a method to release locations in a manner that poses no risk to race participants. 4. Develop key relationships with Colorado Department of Transportation to ensure accurate and consistent messaging for Interstate 70 users. Council asked for public comment. Mike Imhoff, Vail Valley Foundation, acknowledged there was room for improvement, but noted the type of race circuit directs the type of impacts. Imhoff stated a criterium race would have the least impact since its several laps around a closed circuit and produces high energy. Imhoff would be meeting with staff in early December to discuss any future race plans. Town Council Meeting Minutes of November 20, 2018 Page 2 December 18, 2018 - Page 40 c 4.2. Overview of 2018 Wildland Fire Year Presenter(s): Mark Novak, Vail Fire Chief; Paul Cada Wildland Fire Program Manager Action Requested of Council: Information Only Background: Staff will provide an overview of the 2018 Wildland Fire Year. Staff will also highlight current strategies and activities intended to reduce the risk of catastrophic wildland fire within the Town of Vail. Chief Novack spoke to council about the fire environment changing over time and becoming larger and more impactful on communities. Some of the fire impacts and threats include: direct impacts on homes, businesses and infrastructure; flash flooding and debris flow in Gore Creek; diminished wildland habitat; recreational and tourism impacts of area closures, smoke, hazmat issues and ability to recover. Wildland Fire Program Manager Paul Cada stated staff had been working on a Community Wildfire Protection Plan since early this year and it would be ready to present to council spring 2919. The Town has been covered by the County's protection plan, but the County's plan really didn't address Vail's needs. There have been some community comments that will also be incorporated into the plan. Additionally, Cada reviewed specific activities the fire department has been conducting over the year: ✓ Resilient landscapes — Intermountain Fuels and Forest Health; 11 acres of slash piled and burned and approximately 100 tons of slash removed. ✓ Curbside assessment program — year 2 of 5 rotation; 880 parcels assessed, new customer friendly report available, made direct contact with about 10% of occupants during assessments. ✓ Community Chipping - 134 calls for service, 300 hours of staff time, safe and more efficient method of slash disposal for homeowners. Chief Novak shared with council that his department has been working with been working with the Community Development Department and the Board of Appeals on an amended version of International Wildland Urban Interface Code; which addresses both construction and landscaping of new construction and significant additions. The goal is to prevent embers from catching a home on fire. Novack is working with other departments throughout the county determining if uniform fire restrictions could be modified when not applicable within the Town of Vail. Council asked about overhead powerlines being a risk in areas throughout Vail. Novack stated overall the Vail neighborhoods were in pretty could shape. Council member Langmaid requested the fire department to assess the Bellflower neighborhood. 5. Action Items 5.1. First reading of Ordinance No. 21, Series 2018, an Ordinance Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses and Liabilities of the Town of Vail, Colorado for its Fiscal Year January 1, 2019 Through December 31, 2019. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Town Council Meeting Minutes of November 20, 2018 Page 3 December 18, 2018 - Page 41 c Action Requested of Council: Approve or approve with amendments Ordinance No. 21, Series 2018. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2018. Clifton reviewed the budget philosophies which were discussed at the August 12, 2018 meeting. Additionally, Clifton reminded council the importance of reserve fund balances was to tenable the town to withstand unforeseen events and economic downturns. Halloran, Finance Director, reviewed the responses to some of council's questions from the November 6 meeting during an initial budget review concerning Council Contributions, Staffing and Housing Fund. Some council members questioned "gifting" $20,000 of tax payer's money to Red Sandstone Elementary School as another tax payer funded entity. Halloran reviewed staffing requests explaining the increase in fulltime employees occurred over a 10 -year period and the majority of these increases since 2010 were specifically: • Events: 1 FTE • Welcome Center Operations: 4.6 FTE • Environmental Initiatives: 1 FTE • Added services for overnight parking, new and extended bus routes: 2.02 FTE • Housing: 1.15 FTE • Reinstatement of planners and inspectors: 2.5 FTE • Maintenance workers to support new town assets including the Red Sandstone Parking Garage and 1-70 underpass: 3.5 FTE • Innovation Officer: 1.0 FTE • Fire department restructuring, addition of West Vail Fire Station and Wildlands/Forest Health Services: 5.5 FTE The General Fund Operations included a placeholder of $20,000 for an open-air community dinner outreach event to expand the Town Council's civic engagement activities. Council agreed for $10,000 community engagement placeholder. The Housing Fund was increased from $1.5 million to $2.5 million annually. Total revenues for the Town of Vail are projected at $67.9 million. Halloran explained the projected revenues were a 5.6% decrease from the 2018 forecast and a 1.4% increase from the 2017 actual results. 62% of the estimated $27/1 million in sales tax collections was budgeted to go toward General Fund operations and the remaining 38% to go towards the Capital Projects Fund. Halloran went on to review the budget notebook with council. Council discussed some of the 2019 contribution recommendations including • A request from the Vail Valley Foundation for $110,000 reimbursement for installation of a new videoboard at the Ford Park Amphitheater. Council agreed to pay $55,000.00 rather than $110,000. • Drones vs. fireworks. Council did not support $20,000 allocated for drones. • Nonprofit Operations. Some Council members questioned paying for "Operations" • Donating rental of the Donovan Pavilion to Red Sandstone Elementary for fund raising rather than $20,000. John King, Ski and Snowboard Club Vail, presented a brief video on the club's program. The Ski and Snowboard Club Vail requested a contribution of $500,000, which would be contributed over 5 years, to fund an expansion of Golden Peak. The expansion would allow Vail to host world class alpine events for women's downhill Super G. Town Council Meeting Minutes of November 20, 2018 Page 4 December 18, 2018 - Page 42 c Public comment was called. ✓ Tom Talbot, Vail Resident, spoke in favor of the club receiving the contribution. ✓ Dick Cleveland, Vail resident, questions using tax payers' funds for a capital contribution for property outside of town limits. There would be little or no public access and did not benefit the community. There was no more public comment. Council agreed the organization is a plus to the town but they were not comfortable with spending taxpayer's money towards an area the Town does not own or control. Moffet made a motion to approve to approve Ordinance No. 21, Series for 2018 as amended; Foley seconded the motion passed 7-0. 5.2. Ordinance No. 22, Series 2018, First Reading, Ordinance providing for the levy assessment and collection of the town property taxes due for the 2018 tax year and payable in the 2019 fiscal year. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Ordinance No. 22, Series 2018. Background: The town is required by Colorado state law to certify the mill levy by December 25 of each year. Staff Recommendation: Approve or approve with amendments Ordinance No. 22, Series 2018. Moffet made a motion to approve Ordinance No. 22, Series of 2018; Foley seconded the motion passed by 7-0. 6. Public Hearings 6.1. Ordinance No. 20, Series of 2018, Second Reading, an ordinance amending Section 5-3-2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel burning device, concerning air pollution control. Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: Town Council shall approve, approve with modifications, or deny Ordinance No. 20, Series of 2018, based on the recommendation of the Community Development Department. Background: The current Municipal Code detailing Air Pollution Control and the specifications for solid -fuel burning devices (wood burning stoves) is out of date and does not accurately reflect the current Colorado Department of Public Health and Environment (CDPHE). The proposed ordinance will ensure that the Vail Town Code aligns with these state and national air quality standards. Town Council Meeting Minutes of November 20, 2018 Page 5 December 18, 2018 - Page 43 c Staff Recommendation: The Community Development Department recommends amending Title 5, Chapter 3 of the Municipal Code to accurately reflect current and future air quality standards set forth by the Colorado Department of Public Health and Environment (CDPHE). Moffet made a motion to approve Ordinance No. 20, Series of 2018; Langmaid seconded the motion passed 7-0. 6.2. Ordinance No. 19, Series 2018, Second reading, an ordinance repealing and reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental properties (This item will be tabled until the December 4 meeting) Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator Action Requested of Council: Table second reading of Ordinance No. 19, Series 2018 to the December 4, 2018 Town Council meeting. Background: This ordinance proposes changes to the Short -Term Rental regulations effective March 1, 2018. Please see the attached memo for details. Staff Recommendation: Table second reading of Ordinance No. 19, Series 2018 to the December 4, 2018 Town Council meeting. Moffet made a motion to table Ordinance No. 19 Series of 2018; Foley seconded the motion passed 7-0. There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:38 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Tammy Nagel, Town Clerk Town Council Meeting Minutes of November 20, 2018 Page 6 December 18, 2018 - Page 44 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Town Manager Report PRESENTER(S): Greg Clifton, Town Manager ATTACHMENTS: Description Town Manager Report TOWN OF 1 X41 December 18, 2018 - Page 45 0 TOWN OF VAIL ` 75 South Frontage Road West Vail, Colorado 81657 vailgov.com TOWN MANAGER REPORT - DEC 18th TOWN COUNCIL MEETING TOPICS Meetings Update Civic Area Planning Kickoff Organizational Updates One Book One Valley Retreat Schedule Eagle Valley Towns & County Dinner Holy Cross Franchise Meeting Update Town Manager's Office 970.479.2106 970.479.2157 fax Vail Resorts The working group met on Wednesday Dec. 12th and continued to work on the draft summary memo identifying areas of alignment between the Town of Vail and VR. We are close to having that document ready for distribution to the Town Council. The submittal will include a proposed timeline with next steps identified as we move forward in advancing our common goals and enhancing our guest experience. At the table were Mia Vlaar, Suzanne Silverthorn, Patty McKenny, Kristin Kenney Williams, and Phil Metz. Stay tuned. On the subject of Vail Resorts, I had a breakfast meeting with Jeff Babb on Thursday, December 13th, and we covered some updates and discussed the loading and delivery issue in both Vail Village and Lionshead. On that subject, measures were taken this past week to amend the loading zone from the Gorsuch building frontage back to the other side of the street in front of Patagonia. Vail Resorts is on board with the decision, but of course more comprehensive discussion on the topic of loading and staging is needed, and will be slated in the near future. Northwest Colorado Council of Governments The NWCCOG met on December 6th in Eagle. I attended this one, with Patty attending to other matters. The meeting was informative and well attended. The 2019 Budget was approved, as well as an audit engagement letter. Authorization was had to enable Jon Stavney, Executive Director, to formalize the fleet vehicle pool with a singular program for financing and maintenance. Interestingly, discussion was also slated for the FCC Rulemaking in Washington regarding cable television franchise revenues, and NWCCOG will be submitting a letter similar to that of the Town of Vail. Finally, there was a good presentation related to a community assessment for older adults. This touched on facilities and services, and the survey results yielded some interesting outcomes. If interested, check out the following link ... it is a good read:: http://alpineaaa.org/wp-content/uploads/2018/10/Region-12-NW-Colorado- Report-2018-F I NAL. pdf December 18, 2018 - Page 46 0 Vail Economic Advisory Council Thanks to Mia Vlaar and her team for orchestrating a nice meeting with the VEAC on December 11th, which was well attended. Topics included: • Town Financial update • Civic Area Plan Kickoff presentation • VCBA update • Health Care Program update from VVP • Presentation of Housing in Vail • Town Manager's Report CML The Executive Board meets in Denver on December 14th. We will be reviewing resume submittals to fill the directorship position being vacated by Sam Mamet, with interviews occurring on January 11th in Denver. This is likely the most important undertaking of this board. Stay tuned. On the subject of the Municipal League, we will be inviting Sam Mamet to attend your second meeting in February, largely for the purpose of thanking him for his 40 years of service to the League. Stay tuned for details. CC4CA The Steering Committee met in Westminster Town Hall on Friday, Dec. 7th, and had a busy agenda. The coalition is quite solidified with Jacob Smith at the Executive Director position and a very talented lobbying team assembled. Of news is the most recent joining of our new member municipality, the City of Northglenn. With Avon joining last month, we are not at 22 members with the City of Longmont also preparing to join. The 2019 budget was approved. Civic Area Planning Kickoff The commencement of community engagement occurred on Tuesday, December 11th. The early morning presentation at VEAC was provided by Matt Gennett and others, and was well received with much feedback. VEAC will be selecting a point person or two to represent the group as part of the larger stakeholder group to meet with the Civic Area Team as time marches on. The presentation included a demonstration of how to connect with the portal to fill out the survey. A similar presentation, inclusive of the consultant team, occurred in the Grand View Lodge that evening. It was a full house, and the presentation was quite successful. Town Manager's Report Page 2 December 18, 2018 - Page 47 0 Town Manager's Report Organizational Updates IT Department A more detailed update was provided in the previous Town Manager's Report (Dec. 4th). Just to follow up, the posting for the vacant IT Director position occurred on Thursday, Dec. 13th. The job description was refined to reflect current needs. We anticipate a strong response to this position, and our hope is to conduct interviews in early February. As also previously noted, recruiting and hiring for the Information Technology positions is in full swing. We have recently posted the IT Director position and expect a healthy response even with the holiday season. Two other vacancies (Technology Support Specialist and Digital Evidence & Systems Technician) in the department are well into the recruiting and hiring process ... interviews have been ongoing and a bit intensive. The entire IT team has been diligent in conducting the search with the prime objective of finding the perfect candidates. We have an offer out for one candidate pending successful background check and are conducting ongoing interviews for the other position. With respect to the vacant director position, see the full IT Director job description Deputy Town Clerk There are three internal candidates and interviews will be occurring on December 20th. Stay tuned. Police Department International Association of Chiefs of Police Chief Henninger attended the International Association of Chiefs of Police Strategic Planning meeting in London, England last week. During the time in London Dwight and the other IACP Executive Board members spent a day with the Metropolitan Police of London and were briefed on their efforts to increase women officers on the force, community policing efforts and their recent terror attacks. Shop with a Cop On December 10th the Police Department hosted 40 youth from Vail at Shop with a Cop, which included shopping at Walmart with $100 each from donations from the community with officers and PD employees, then gift wrapping and dinner hosted by the Four Seasons. Officer Gail McFall and Brian Flynn organized this annual event. Page 3 December 18, 2018 - Page 48 0 TOV Participates in NWCOG Disaster Preparedness for Local Officials Workshop Three TOV employees participated in the one day workshop in Eagle on Dec 7, Charlie Turnbull and Dwight Henninger presented on "Planning Special Events as Incidents," how the TOV use the Incident Command System (ICS) to prepare for special events, which helps us be able to manage the critical incident. Liquor Board Meeting The liquor licensees and the Liquor Board meet on Dec 12 at Donovan Pavilion and had a great turnout. Tammy organized the meeting with speakers from Parking, Transportation, PD, FD and the State Licensing Authority. Academy Graduation Four Vail Police Department Officers graduated on December 14th from the Colorado Law Enforcement Training Academy, CMC Spring Valley, and they will start training immediately during this weekend's Snow Days concerts. This is the most graduates at one time in the history of the Police Department. It is also reflective of a very diligent, and creative, way to find qualified recruits to fill our vacancies. We are pleased to welcome Mike, Jose, Angela, Tyler, whose abbreviated bios are listed below: Michael Chon Many of you know Mike already since he served for nearly a year as a CEO at Vail PD before attending Academy. Born in South Korea, Mike holds an Associates degree in Theology and previously worked in emergency services and fitness training in California and Hawaii before settling in Eagle County with his family. Jose Balderas Many of you also already know Jose, since he served for more than a year as an Administrative Services Technician at Vail PD before attending Academy. A native of El Paso, Texas, Jose holds an Associates degree in Criminal Justice and previously worked as a detention officer in New Mexico before moving to Colorado in 2017. Angela Sommer Born in California, Angela holds a Bachelor's degree in Commercial Recreation and previously worked as an event planner for several years in Eagle County and at various Colorado resort properties. Tyler Johnston A Tennessee native, Tyler holds a Bachelor's degree in Criminal Justice and has worked for the past several years in loss prevention and security at Vail Resorts properties in Vail and Breckenridge. Town Manager's Report Page 4 December 18, 2018 - Page 49 0 ONE BOOK ONE VALLEY a community read One Book One Valley The 8th year of One Book One Valley (OBOV) officially kicked off on Monday, December 3rd, at The Bookworm of Edwards. In attendance to formally make the announcement were: George Brodin, Minturn Town Council; Megan Burch, Avon Town Council; Patty McKenny, Assistant Town Manager, Town of Vail; Kevin Brubeck, Eagle Town Council; and Eagle County Commissioner, Jeanne McQueeney. Also in attendance were several members of the One Book One Valley committee as well as members of the general public. This announcement has already garnered a significant amount of attention via social media - Facebook - Including comments and related posts from the author and her connections. A full story is due out in the Vail Daily within the week. "One Book One Valley" is a county -wide reading initiative now in its 8th year here in Eagle County. It is a collaborative program organized and offered by The Bookworm of Edwards, Colorado Mountain College, Battle Mountain High School, Eagle Valley High School, Vail Mountain School, and Vail Public Library. The OBOV initiative is designed to unite and uplift hundreds of citizens by encouraging reading and promoting literacy & a sense of community by sharing a common topic for conversation, all while deepening engagement in literature through reading and discussion. Across the nation, "One Book" programs take the idea of a localized book discussion club and expand it to invite the entire community to join the conversation. One Book One Valley encourages all Eagle County residents to read the same book at the same time to create a community book club. Retreat Schedule The leadership team will be retreating on January 9th. We will be going over a couple administrative policy matters, including our newly developed fleet vehicle policy. We will also talk about our organizational structure, and the ongoing implementation of the compensation study results. We will spend the bulk of our time updating on the many goals and tasks that comprise the Town Council's 2018-20 Action Plan, in preparation of the Council at their retreat. The Council retreat is proposed to occur on February 12th, the first off -Tuesday of the month. The retreat will include a quasi-judicial training with both our Town Attorney and an outside expert. The bulk of the retreat will be devoted to the update of the Action Plan goals and projects. We would like to pencil the dates for the remaining retreats of the year, with the budget retreat needing to occur in July. We will need to schedule that retreat, as well as a spring retreat and a December retreat (which will also be used for Council training/coaching as we will have at least one new councilmember). Town Manager's Report Page 5 December 18, 2018 - Page 50 0 Eagle Valley Towns & County Dinner The intergovernmental dinner was a great success, and props are given to the many who helped in pulling it together. It was well attended, and feedback was quite positive. We remain confident that this will be the inaugural event that will see a continued forum, perhaps on two- or three -times per year schedule. As an observation, the number of attendees and guests appeared to be about right, and the overall format seemed acceptable. Thanks have been extended to our guest speaker, Cathy Ritter, and our sponsor, Stifel Nicolaus & Company. loly Cross Franchise We have commenced the process of renewing our electric utility franchise agreement with Holy Cross. On Dec. 12th, I met with Delwin Fletcher and Mike Steiner with Holy Cross to go over the existing agreement, which is a 20 -year agreement, set to expire in April, 2019. I will assemble a team to partake in the negotiation process, likely including Greg Hall with Public Works, Attorney Matt Mire, and others. Stay tuned on this very important process. We do not envision wholesale changes (these franchise agreements look very similar from one community to the next), but recognizing that it is twenty years old, there are some dated terms that need to be addressed. Town Manager's Report Page 6 December 18, 2018 - Page 51 0 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO IT EM/TOPIC: Ordinance No. 24, Series of 2018, An Ordinance Amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, to Amend the Example Employee Housing Unit Calculation. PRESENTER(S): Ashley Clark, Planner ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 24, Series of 2018, upon first reading. BACKGROUND: On October 3, 2017, the Vail Town Council adopted amendments to Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, which established revised Employee Generation Rates by Type of Commercial Use. These changes included an increase in the number of employees per 1,000 feet of new net floor area for an eating and drinking establishment from 6.75 employees to 10.2 employees. In response to this change, a preexisting example provided in Section 12-23-2C must also be updated in order to be consistent with the changes made in 2017. There is no material change proposed to the existing policy. This ordinance will fix an error in the Town Code STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approve Ordinance No. 24, Series of 2018. ATTACHMENTS: Description Memo to Vail Town Council Ordinance 24, Series of 2018 Memo to PEC 12/10/2018 Draft PEC minutes 12-10-2018 December 18, 2018 - Page 52 0 TOWN of9 TO: Vail Town Council FROM: Community Development Department DATE: December 18, 2018 Memorandum SUBJECT: First reading of Ordinance No. 24, Series of 2018, an ordinance for a Prescribed Regulations Amendment to Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, pursuant to Section 12-3-7 Amendment, Vail Town Code, to update the example employee housing unit calculation for consistency with changes adopted by Town Council in Ordinance 12, Series of 2017. Applicant: Town of Vail Planner: Ashley Clark I. SUMMARY On October 3, 2017, the Vail Town Council adopted amendments to Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, which established revised Employee Generation Rates by Type of Commercial Use. These changes included an increase in the number of employees per 1,000 feet of new net floor area for an eating and drinking establishment from 6.75 employees to 10.2 employees. In response to this change, a preexisting example provided in Section 12-23-2C must also be updated in order to be consistent with the changes made in 2017. There is no material change proposed to the existing policy. This ordinance will fix an error in the Town Code. On December 10, 2018, The Planning and Environmental Commission (PEC) held a properly noticed public hearing on this item. The PEC forwarded a unanimous recommendation of approval to the Vail Town Council for adoption of the propose ordinance. II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 24, Series of 2018, upon first reading. December 18, 2018 - Page 53 0 III. CRITERIA FOR REVIEW 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The PEC finds the prescribed regulation amendment furthers the general purposes of the zoning regulations are for "promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality". This text amendment is intended to advance these purposes by providing consistency within the regulations and provide clear direction for development in how to calculate the correct commercial linkage fee. The PEC finds that this criterion has been met. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The PEC finds that the proposed text amendment would provide a correct and consistent example of how to calculate the commercial linkage fee and reflect the Town of Vail's most recent policy update from October 3, 2017, where Town Council approved changes to how the employee generation and mitigation rates are calculated. The PEC finds that this criterion has been met. 3. The text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The existing example in the text is no longer correct and needs to be changed to provide an accurate example. The PEC finds that this criterion has been met. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The PEC believes the proposed text amendment is intended to provide consistency with the existing regulations for employee generation and mitigation rates, and is Town of Vail Page 2 December 18, 2018 - Page 54 0 therefore seeking to provide a harmonious, convenient and workable relationship among land use regulations consistent with municipal development objectives. The PEC finds that this criterion has been met. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendments IV. RECOMMENDED MOTION Should the Vail Town Council choose to approve Ordinance No. 24, Series of 2018, upon first reading, the Community Development Department recommends the Council pass the following motion: "The Vail Town Council approves, on first reading, Ordinance No. 24, Series of 2018, an ordinance amending Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, in order to update and provide consistency with the changes adopted by Town Council in Ordinance 12, Series of 2017,and setting forth details in regard thereto." Should the Vail Town Council choose to approve Ordinance No. 24 Series of 2018, the Community Development Department recommends the Council make the following findings: "Based upon the review of the criteria outlined in of Section 111 of the December 10, 2018 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." V. ATTACHMENTS A. Ordinance No. 24, Series of 2018 B. Staff Memorandum, PEC18-0040, December 10, 2018 C. Draft PEC Minutes, December 10, 2018 Town of Vail Page 3 December 18, 2018 - Page 55 0 ORDINANCE NO. 24 SERIES OF 2018 AN ORDINANCE AMENDING SECTION 12-23-2, EMPLOYEE GENERATION AND MITIGATION RATES, VAIL TOWN CODE, TO AMEND THE EXAMPLE EMPLOYEE HOUSING UNIT CALCULATION, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on October 3, 2017 the Vail Town Council adopted ordinance No. 12, Series of 2017 amending Commercial Linkage requirements in the Town of Vail; WHEREAS, the existing example in Section 12-23-2, Paragraph C, Vail Town Code, is obsolete and needs to be updated to reflect current commercial linkage requirements in Table 23-1. WHEREAS, amending the regulations will provide consistency within the section and accurately reflect the calculation required to determine the employee housing mitigation for eating and drinking establishments. WHEREAS, on December 10, 2018 the Town of Vail Planning and Environmental Commission held a property noticed public hearing and reviewed and forwarded a recommendation of approval to the Vail Town Council for the proposed text amendments to the Zoning Regulations; WHEREAS, on December 18, 2018 the Vail Town Council held a property - noticed public hearing on the proposed amendments to Section 12-23-2 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-23-2: Employee Generation and Mitigation Rates, Vail Town Code, is hereby amended as follows (text to be deleted is in strikethrough, text that is to be added is bold. Sections of text that are not amended have been omitted.) A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use", of this section, shall be applied to each type of use in a commercial development. For any use not listed, the Administrator shall determine the applicable employee generation rate by consulting the Town's current nexus study. 1 December 18, 2018 - Page 56 0 TABLE 23-1 EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE Type Of Use Employee Generation Rate Accommodation unit/ limited service lodge unit 0.6 employee per net new units Business office and professional office (including real estate and property management office) 3.2 employees per 1,000 feet of new net floor area Conference facility 0.8 employee per 1,000 feet of new net floor area Eating and drinking establishment 10.2 employees per 1,000 feet of new net floor area Health club 0.96 employee per 1,000 feet of new net floor area Retail storeipersonal service/repair shop 2.4 employees per 1,000 feet of new net floor area Spa 2.1 employees per 1,000 feet of new net floor area B. If an applicant submits competent evidence that the employee generation rates contained in table 23-1 of this section or the nexus study do not accurately reflect the number of employees generated by the proposed commercial development or redevelopment and the Administrator finds that such evidence warrants a deviation from those employee generation rates, the Administrator shall allow for such a deviation as the Administrator deems appropriate. C. Each commercial development or redevelopment shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with the requirements of this chapter. For example, for a development proposing two thousand five hundred (2,500) square feet of new net floor area for an eating and drinking establishment, the equation would be as follows: ([2,500 square feet . /1,000 square feet] x [B,7-5] 10.2) = 16.875 25.5 new employees generated 16.875 25.5 new employees generated x 20% - 3.375 5.1 employees to be housed Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. 2 December 18, 2018 - Page 57 0 Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of December, 2018 and a public hearing for second reading of this Ordinance set for the 8th of January, 2019 in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor ATTEST: Tammy Nagel, Town Clerk INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 8th day of January, 2019. ATTEST: Tammy Nagel, Town Clerk 3 Dave Chapin, Mayor December 18, 2018 - Page 58 0 TOWN ofe TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 10, 2018 Memorandum SUBJECT: A request for a recommendation to the Vail Town Council to update Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, for consistency with changes adopted by Town Council in Ordinance 12, Series of 2017. Applicant: Town of Vail Planner: Ashley Clark I. SUMMARY On October 3, 2017, the Vail Town Council adopted amendments to Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, which established revised Employee Generation Rates by Type of Commercial Use. These changes included an increase in the number of employees per 1,000 feet of new net floor area for an eating and drinking establishment from 6.75 employees to 10.2 employees. In response to this change, a preexisting example provided in Section 12-23-2C must also be updated in order to be consistent with the changes made in 2017. There is no material change proposed with this request; this request is an administrative update. II. DESCRIPTION OF REQUEST The Community Development Department is requesting that the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council for an amendment to Section 12-23-2C, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the update of the example to be consistent with Table 23-1. The proposed amendment is as follows (text to be deleted is in strikethrough, text that is to be added is bold. Sections of text that are not amended have been omitted.): A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use", of this section, shall be applied to each type of use in a commercial development. For any use not listed, the Administrator shall determine December 18, 2018 - Page 59 0 the applicable employee generation rate by consulting the Town's current nexus study. TABLE 23-1 EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE Type Of Use Employee Generation Rate Accommodation unit+. limited service lodge unit 0.6 employee per net new units Business office and professional office (including real estate and property management office) 3.2 employees per 1;000 feet of new net floor area Conference facility 0.8 employee per 1:000 feet of new net floor area Eating and drinking establishment 10.2 employees per 1:000 feet of new net floor area Health club 0.96 employee per 1,000 feet of new net floor area Retail storeipersonal serviceirepair shop 2.4 employees per 1,000 feet of new net floor area Spa 2.1 employees per 1:000 feet of new net floor area B. If an applicant submits competent evidence that the employee generation rates contained in table 23-1 of this section or the nexus study do not accurately reflect the number of employees generated by the proposed commercial development or redevelopment and the Administrator finds that such evidence warrants a deviation from those employee generation rates, the Administrator shall allow for such a deviation as the Administrator deems appropriate. C. Each commercial development or redevelopment shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with the requirements of this chapter. For example, for a development proposing two thousand five hundred (2,500) square feet of new net floor area for an eating and drinking establishment, the equation would be as follows: ([2,500 square feet . /1,000 square feet] x [B,75] 10.2) - 16.875 25.5 new employees generated 16.875 25.5 new employees generated x 20% - 3.375 5.1 employees to be housed. III. CRITERIA FOR REVIEW 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The general purposes of the zoning regulations are for "promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community Town of Vail Page 2 December 18, 2018 - Page 60 0 of high quality". This text amendment is intended to advance these purposes by providing consistency within the regulations and provide clear direction for development in how to calculate the correct commercial linkage fee. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The proposed text amendment would provide a correct and consistent example of how to calculate the commercial linkage fee and reflect the Town of Vail's most recent policy update from October 3, 2017, where Town Council approved changes to how the employee generation and mitigation rates are calculated. 3. The text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The existing example in the text is no longer correct and needs to be changed to provide an accurate example. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The proposed text amendment is intended to provide consistency with the existing regulations for employee generation and mitigation rates, and is therefore seeking to provide a harmonious, convenient and workable relationship among land use regulations consistent with municipal development objectives. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendments IV. STAFF RECOMMENDATION The Community Development Department recommends that the Planning and Environmental Commission forward a recommendation of approval for the prescribed regulation amendment to the Vail Town Council. This recommendation is based upon the review of the criteria outlined in Section 111 of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed Town of Vail Page 3 December 18, 2018 - Page 61 0 regulation amendment, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, in order to update and provide consistency with the changes adopted by Town Council in Ordinance 12, Series of 2017, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed regulation amendment, the Community Development Department recommends the Commission makes the following findings: "Based upon a review of Section 111 of the December 10, 2018 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." Town of Vail Page 4 December 18, 2018 - Page 62 0 PLANNING AND ENVIRONMENTAL COMMISSION TOWS OF VAJL Y December 10, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Ludwig Kurz, Pam Hopkins, John Ryan Lockman, Brian Stockmar, Karen Perez, Rollie Kjesbo and Brian Gillette Absent: None 2. Main Agenda 2.1. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-3, Employee Generation and Mitigation Rates, Vail Town Code, for consistency with changes adopted by Town Council in Ordinance 12, Series of 2017. (PEC18-0040) 10 min. Applicant: Town of Vail Planner: Ashley Clark Motion: Recommendation of Approval First: Gillette Second: Kurz Vote: 7-0-0 Clark - This is an Administrative matter. Staff found an inconsistency between the rate adopted in 2017 with the existing example in the code. Stockmar — I see no questions Public Comment — None December 18, 2018 - Page 63 0 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Slifer Plaza Fountain Design Update and Request to Award Contract. PRESENTER(S): Todd Oppenheimer, Capital Project Manager/Landscape Architect ACTION REQUESTED OF COUNCIL: Direct the Town Manger to enter into a design -build contract in a form approved by the Town Attorney with BrightView Landscape Development Inc. for the design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806. BACKGROUND: On September 4, 2018, Council directed staff to utilize the 2016 fountain design, with additional safety enhancements, as a natural fountain that anticipates play activities. The BrightView proposal for Design -Build Services for the Slifer Plaza Fountain includes design development and construction documents coordinated between landscape architects and fountain construction group to maximize value and constructability as well as fountain construction including removal and salvage for reuse of existing boulders, demolition of existing fountain basin and removal of existing pump and filter system, all required plumbing, pumps, filters, controls and electrical, construction of new fountain basin utilizing salvaged boulders, landscaping, irrigation, fountain start up, testing and warranty. ATTACHMENTS: Description Memorandum and images December 18, 2018 - Page 64 0 TOWN OF VAIL' Memorandum TO: Vail Town Council FROM: Department of Public Works DATE: December 18, 2018 SUBJECT: Slifer Plaza Fountain Reconstruction I. PURPOSE The purpose of this presentation and discussion is to provide the Council with an update on the proposed design of the Slifer Plaza Fountain and request an approval to award a Design -Build Contract to BrightView Landscape Development, Inc. The firm of BrightView Design Group has been the lead design firm on the Slifer Plaza project since the project inception in 2015. Bright View Design Group is a division of Brightview Landscape Development, Inc. which also includes established overall site construction, aquatic construction and maintenance divisions. 11. BACKGROUND On August 7, 2018 Council directed staff to defer a project to repair the leaks in the Slifer Plaza Fountain and restart a project to renovate the fountain to improve safety for play and repair leaks. On September 4, 2018, staff requested clarification regarding Council's intentions regarding play activities in the fountain. Council directed staff to utilize the 2016 fountain design, with additional safety enhancements, as a natural fountain that anticipates play activities. Since that time staff has continued working with BrightView to develop a fountain design that addresses the required parameters. The fountain design is currently at the schematic level and is very similar to the 2016 design with safety enhancements including repositioning of monument boulders, reduction of potential fall heights of other boulders to 30" or less, addition of stepping stone/boulders in lower pool and enhanced action of water between upper and lower pools. Please see the attached design images for the Slifer Plaza Fountain. Additional images will be presented at the Town Council Discussion. The design will be submitted to the Design Review Board for consideration and approval at the January 3, 2019 meeting. There have been multiple previous attempts to bid and hire a contractor for the Slifer Plaza Fountain project. In March 2016 the Town received two bids for the overall project, including the fountain. Both bids were over budget and the project was postponed. In February 2018 a redesigned project was bid with one bidder responding. The fountain was included as an Add Alternate to the base bid but was not accepted. The remainder of the project was awarded and that work was competed in October 2018. In May 2018 the Town released a Request for Proposal for the Design and Construction of the Slifer Plaza Fountain. The RFP resulted in no responsible proposals being submitted. December 18, 2018 - Page 65 0 III. DESIGN — BUILD PROPOSAL BrightView Aquatics, the pool and fountain division of BrightView, had previously provided construction cost estimates for the Slifer Plaza Fountain project. In early October 2018 staff began informal discussions with the BrightView Aquatic's Division regarding the possibilities of entering into adesign-build contract for reconstruction of the Slifer Plaza Fountain. Representatives from the BrightView Aquatic's Division reviewed the schematic design documents prepared by the BrightView Design Group and visited the site on October 30, 2018. BrightView grew out of a merger of two of the most respected landscape service companies in the United States, ValleyCrest Companies and The Brickman Group. The merger took place in 2014 and resulted in the largest and most experienced landscape construction and maintenance provider in the country. BrightView Aquatics has successfully completed over $130M in fountain and water feature construction to date. Currently they are completing a project at the Gaylord Rockies Resort and Convention Center, Aurora, CO. Timing of Slifer Plaza Fountain project coincides with completion of that project. The BrightView proposal for Design -Build Services for the Slifer Plaza Fountain includes design development and construction documents coordinated between landscape architects and fountain construction group to maximize value and constructability as well as fountain construction including removal and salvage for reuse of existing boulders, demolition of existing fountain basin and removal of existing pump and filter system, all required plumbing, pumps, filters, controls and electrical, construction of new fountain basin utilizing salvaged boulders, landscaping, irrigation, fountain start up, testing and warranty. Current account balance in the combined Slifer Plaza and West Meadow Drive accounts is approximately $1.8M. The amount of the proposed design -build service for the Slifer Plaza Fountain is $1,343,806.00. The most current previous priced received for the reconstruction of the fountain, as an Add Alternate to the contracted work completed in the fall of 2018, was $1,207,589 not including pumps, filters, controls and electrical. Construction Schedule BrightView has submitted a construction schedule which completes the reconstruction of the fountain during the spring 2019 construction period. The schedule includes construction start up on April 22, 2019 and project completion on June 30, 2019. Previous schedules received with prior bids generally required spring and fall construction periods to complete the work. The schedule proposed by BrightView minimizes disruption to the businesses in Vail Village which have already endured 2 seasons of construction activities. IV. ACTION REQUESTED Council is requested to review the information provided in this memorandum and direct the Town Manger to enter into a design -build contract with BrightView Landscape Development Inc. for the design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806. V. STAFF RECOMMENDATION Staff recommends the Council direct the Town Manger to enter into a design -build contract in a form approved by the Town Attorney with BrightView Landscape Development Inc. for the design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806. 2 December 18, 2018 - Page 66 0 ' yy�r k EXISTING LANDSCAPE AREA EXISTING LARGE BOULDER wirNi 4.M-9,014 NEW STEPPING STONE STONE COPING NEW BOULDER, TYP. NEW STEPPING STONE EXISTING LANDSCAPE AREA BrightView Design Group -t N4 -„Ale IFP 116 o' 5, 10' December 18, 2018 - Page 67 of 85 FOUNTAIN BASIN #1 NEW WATER SOURCE EXISTING LANDSCAPE AREA FOUNTAIN RAPIDS EXISTING BOULDER, TYP. FOUNTAIN BASIN #2 EXISTING BUILDING REVISED BOULDER LAYOUT - OPTION 1 PLAN BOULDER FOUNTAIN - SLIFER SQUARE FOUNTAIN RAPIDS EXISTING BOULDER, TYP. NEW STEPPING STONE, TYP. 5 15* — *. arAT W*Vfj542W41:1 rrt*O. ff% fT IALW { I *4 FOUNTAIN BASIN #1 301N SCALE REFERENCE BrightView Ir. Design Group December 18, 2018 - Page 68 of 85 REVISED BOULDER LAYOUT - OPTION 1 - VIEW 1 BOULDER FOUNTAIN - SLIFER SQUARE TOWN Of UAIL VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 23, Series of 2018, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Heavy Equipment Fund, and Dispatch Services Fund. PRESENTER(S): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 23, Series 2018. BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 23, Series 2018. ATTACHMENTS: Description 2018 Supp3 2nd December 18, 2018 - Page 69 0 TOWN OF VAIL' Memorandum TO: Vail Town Council FROM: Finance Department DATE: December 18, 2018 SUBJECT: 2018 Supplemental Appropriation On Tuesday evening you will be asked to approve Ordinance 23, third supplemental appropriation of 2018 upon second reading. Across all funds, this supplemental request will adjust the budget to reflect $4,649,780 of additional revenue and proposes an increase of $1,836,540 to expenditures. The fund statements are also attached. There have been no changes since the first reading. Council requested more information regarding the $5,000 funding request from the Vail International Hockey Association for an international trip departing December 18th. The funding will be used to go towards baggage fees that were unexpected due to airline policy changes. Other requests for funding were made to the sponsors as well as the Town of Eagle without success. A total of 18 participants will be going on the trip to China, which includes two from Vail. This request is not currently included in tonight's supplemental. Should Council support this funding request, an amendment can be made as a part of the ordinance reading. December 18, 2018 - Page 70 0 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND Proposed 2018 1st 2018 2nd 2018 3rd 2018 Original Supplemental Amended Supplemental Amended Supplemental Amended Revenue Local Taxes: $ 26,046,000 $ 26,046,000 $ 26,046,000 $ 26,046,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 16,149,000 16,149,000 16,149,000 16,149,000 Property and Ownership 5,300,000 5,300,000 5,300,000 5,300,000 Ski Lift Tax 5,212,600 (268,400) 4,944,200 4,944,200 4,944,200 Franchise Fees, Penalties, and Other Taxes 1,151,137 1,151,137 1,151,137 1,151,137 Licenses & Permits 1,747,787 1,747,787 1,747,787 1,205,000 2,952,787 Increase due to actual collections of construction permits ($800K) and plan check fees ($300K); Short term rental license collections ($105K) Intergovernmental Revenue 1,980,972 35,700 2,016,672 197,803 2,214,475 365,090 2,579,565 State wildfire reimbursements ($342K); State grant reimbursements for Northwest Incident Management Team (NWIMT) training ($22.7K) See corresponding expenditures below Transportation Centers 5,388,000 (240,100) 5,147,900 5,147,900 5,147,900 Charges for Services 922,264 922,264 922,264 42,318 864,582 RETT collection fee ($16.5K), VRA management fee ($25.8K) Fines & Forfeitures 254,156 254,156 254,156 254,156 Earnings on Investments 131,000 131,000 131,000 131,000 Rental Revenue 1,064,137 1,064,137 1,064,137 1,064,137 Miscellaneous and Project Reimbursements 180,000 180,000 1,000 181,000 15,888 196,888 Recognition of Friend of the Library grant money ($15.9K)- see corresponding expenditures below Total Revenue 39,481,053 (472,800) 39,008,253 198,803 39,207,056 1,628,296 40,835,352 Expenditures Salaries 18,794,352 109,000 18,903,352 176,196 19,079,548 189,276 19,268,824 Wildlife deployment ($181K); Maintenance workers approved in 2019 budget fora December start date ($8.3K) Benefits 6,767,047 37,000 6,804,047 38,410 6,842,457 75,138 6,917,595 Wildlife deployment ($72.4K); Maintenance workers approved in 2019 budget for a December start date ($2.8K) Subtotal Compensation and Benefits 25,561,399 146,000 25,707,399 214,606 25,922,005 264,414 26,186,419 Contributions and Welcome Centers 1,948,943 196,000 2,144,943 41,932 2,186,875 (1,916,120) 270,755 $1.9M of special event funding reclassed as a transfer to the Marketing Fund for new Marketing Fund presentation- See corresponding transfer below All Other Operating Expenses 8,174,208 49,700 8,223,908 84,664 8,308,572 94,025 8,402,597 Wildlife deployment ($12.8K); Telecommunications audit ($25.4K); Incident Management Team Training ($22.7K); Restock bus maps ($10K); live stream DRB/PEC meetings ($7.3K); Library events and programs ($15.9K) Heavy Equipment Operating Charges 2,385,076 2,385,076 2,385,076 2,385,076 Heavy Equipment Replacement Charges 725,926 725,926 725,926 725,926 Dispatch Services 659,608 659,608 659,608 659,608 Total Expenditures 39,455,160 391,700 39,846,860 341,202 40,188,062 (1,557,681) 38,630,381 2 December 18, 2018 - Page 71 of 85 3 December 18, 2018 - Page 72 of 85 L Revenue Over (Under) Expenditures 25,893 (864,500) (838,607) (142,399) (981,006) 3,185,977 2,204,971 L Transfer to Marketing & Special Events Fund $1.9M special event catch-up transfer for new - (2,186,120) (2,186,120) Marketing Fund presentation; Additional funding for Vail Snow Days ($270K) Planning Projects Civic Area/Dobson Master Plan (125,000) (125,000) (125,000) (125,000) West Vail Master Plan (350,000) (350,000) (350,000) (350,000) Deficit Net of Transfers & New Programs (449,107) (1,313,607) (1,456,006) (456,149) Beginning Fund Balance 27,651,283 1,638,048 29,289,331 29,289,331 29,289,331 Ending Fund Balance $ 27,202,176 $ 27,975,724 $ 27,833,325 $ 28,833,182 As % of Annual Revenues 69% 72% 71% 71% EHOP balance included in ending fund balance - not spendable $ 690,000 $ 690,000 $ 200,000 $ 890,000 $ 890,000 3 December 18, 2018 - Page 72 of 85 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed New Project Requests 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Revenue Total Sales Tax Revenue: $ 26,046,000 $ 26,046,000 $ 26,046,000 $ 26,046,000 2018 at 2% increase from 2017 projected (1% decrease from 2016 actuals) Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,897,000 $ 9,897,000 $ 9,897,000 $ 9,897,000 Use Tax 1,975,900 1,975,900 1,975,900 1,624,100 3,600,000 $1.9M construction use tax collections above 2018 original budget; 2018 at 2% increase from 2017 amended; Construction Fees - - - - Federal Grant Revenue - - - - 2015-2016: Bridges at Nugget Lane and Bridge Rd Eagle County Grant Revenue Have requested $500K funding from Eagle County for West Vail Fire Station Other County Revenue 260,302 260,302 260,302 $260.3K reimbursement for radios from Eagle County Sheriff's Office, Eagle County Health Services District, and Avon Police Department Other State Revenue - - 83,691 83,691 83,691 DOLA grant for license plate readers (2 vehicles) and upgraded police intel sharing software program Lease Revenue 159,135 159,135 159,135 159,135 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Sales of Chamonix Housing Development Units 16,742,000 16,742,000 951,900 17,693,900 17,693,900 Sale of Chamonix Housing Units Project Reimbursement 5,843,802 50,000 5,893,802 1,095,614 6,989,416 6,989,416 2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County School District; $50KM Use of Holy Cross Community Enhancement Funds to offset project to bury electric lines from Liftside to Glen Lyon Office Building- see corresponding expense below; $1.1M use of Holy Cross Enhancements Funds to be used towards Big Horn Rd and Intermountain during 2018. Timber Ridge Loan repayment 489,419 489,419 489,419 489,419 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 38,723 38,723 38,723 38,723 0.7% rate assumed on available fund balance Total Revenue 35,145,979 50,000 35,195,979 2,391,507 37,587,486 1,624,100 39,211,586 Expenditures Maintain Town Assets Bus Shelters 30,000 88,825 118,825 118,825 118,825 Re -appropriate for Annual bus shelter maintenance; 3 bus shelters are currently being evaluated Parking Structures 695,000 695,000 695,000 695,000 2018: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs Welcome Center Maintenance 250,000 250,000 250,000 250,000 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks ect; Children's Garden of Learning- Boiler Replacement 12,800 12,800 12,800 12,800 Council Contribution for boiler replacement Traffic Impact Fee and Transportation Master Plan Updates 200,000 33,482 233,482 233,482 233,482 2018: $233.5K for 20 -year Transportation Master Plan to coincide with West Vail Master Plan. Neighborhood Bridge Repair - 689,134 689,134 689,134 100,000 689,134 Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; Scheduled for 2019 (Reappropriation from 2017) Facilities Capital Maintenance 476,000 476,000 476,000 576,000 $100K lock upgrade to municipal building entrances; Various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). Donovan Park Pavilion 5,000 10,000 15,000 15,000 15,000 Annual Maintenance Street Light Improvements 50,000 97,057 147,057 147,057 147,057 Re -appropriate for annual maintenance to street lights; 2018: $50K LED light enhancements Capital Street Maintenance 1,220,000 - 1,220,000 1,220,000 1,220,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Town -wide camera system 70,000 70,000 140,000 140,000 140,000 Re -appropriate to replace Bosch system(30 cameras) originally scheduled in 2017 ($70K each year until 2019); Audio -Visual capital maintenance 18,000 18,000 18,000 18,000 Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station Document Imaging 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Software Licensing 217,000 217,000 217,000 217,000 2018:Upgrade Microsoft products on all equipment to continue until 2019; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement and $75K for Asset Management software *placeholder*. Police Equipment 26,100 26,100 95,691 121,791 121,791 2018: Replace existing headsets, vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K) upgraded police Intel sharing platform ($18.4K); Replacement of 40 body worn cameras ($12K) Hardware Purchases 150,000 150,000 150,000 150,000 2018: Replacement of 50 workstations Data Center (Computer Rooms) 15,000 894,036 909,036 909,036 909,036 Re -appropriate for relocation of data center; This includes remodel / retrofit of upper and lower computer rooms (power, heating / cooling, fire suppression). Data Center equipment replacement and generator - - - 300,000 300,000 300,000 Replace data center server infrastructure; upgrade and replace emergency generator to increase capacity 4 December 18, 2018 - Page 73 of 85 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed New Project Requests 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Website and e-commerce 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Fiber Optics / Cabling Systems in Buildings 62,000 62,000 62,000 350,000 62,000 2017/2018: Repair, maintain & upgrade cabling/network Infrastructure; 2018: Install fiber optics from data center to CenturyLink Network upgrades 30,000 30,000 30,000 380,000 Move forward $350K from 2019 budget to begin upgrade to node and networking gear installed in 2014 for public wi-fi access; Computer network systems - replacement cycle every 3-5 years Phone System 52,000 25,220 77,220 77,220 77 220 IPO Phone system replacement ($25.2K); normal replacement of (pads, (phones ($20K); phone system; replacement of phones, headsets Business Systems Replacement - 308,700 308,700 30,000 338,700 338,700 Re -appropriate for $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.) $30K supplemented for sales tax software due to needed enhancements Public Safety System 74,000 23,768 97,768 97,768 97,768 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; Re -appropriate for Fire and police mobile data computer replacement ($24K) Extrication Equipment 100,000 100,000 100,000 100,000 To purchase updated extrication equipment that will work with newer and more advanced vehicles RHMAEC trailer (TOV's portion) 60,000 60,000 60,000 60,000 TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County)- Eagle county is putting $120K towards this vehicle. In return for TOV's higher contribution yearly RHMAEC fees will be credited. Fire engine equipment 50,000 50,000 50,000 50,000 To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency Vehicle Expansion 265,000 265,000 265,000 265,000 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K) Total Maintenance 4,169,900 2,240,222 6,410,122 425,691 6,835,813 450,000 7,285,813 Enhancement of Town Assets Guest Services Enhancements/Wayfinding - 647,684 647,684 647,684 647,684 Continuation of Guest Service / Wayfinding enhancements outside of VRA district Lionshead Express Bus Stop Improvements (VRA) 400,000 400,000 400,000 400,000 Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround Vail Spa Heated Walk (VRA) 250,000 250,000 250,000 250,000 Connect the Lion with Vail Spa via heated sidewalks; Energy Enhancements - 87,899 87,899 87,899 87,899 Re -appropriate to upgrade Holy Cross transformers and services for more electric charging stations Heated walkway between underpass and First chair (VRA) 281,432 281,432 281,432 281,432 Re -appropriation for heated walk between the underpass and First Chair building to be completed in conjunction with RSES parking structure Pedestrian Safety Enhancements 1,500,000 - 1,500,000 1,500,000 1,500,000 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); Transit Stop Improvements 475,000 475,000 175,000 650,000 650,000 2018:Transit Lane for express buses at Vail Village Transit Center; Add pedestrian improvements, bus tuming improvements to West Vail Arosa bus stop in West Vail; Transfer of $175K from West Vail Sidewalk repairs as approved by Council on 5/1- See corresponding budget decrease below West Vail Roundabout 350,000 350,000 350,000 350,000 West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re -bar) Library Self -Check System Updates 20,000 18,000 38,000 38,000 38,000 Re -appropriate for Library replacement kiosk and security gate replacement Chamonix- TOV - 230,322 230,322 230,322 230,322 Chamonix contingency- TOV East Meadow Drive Snowmelt - 800,000 800,000 800,000 800,000 Re -appropriation for Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Square construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers; To be done in conjunction with Slifer Square Slifer Plaza/ Fountain/Storm Sewer 3,000,000 1,377,119 4,377,119 4,377,119 4,377,119 Repairs to Silfer Square fountain and storm sewers West Vail Interchange Sidewalk Repair 500,000 500,000 (175,000) 325,000 325,000 Transfer $175K to Vail transit stop improvements as approved by Council on 5/1- See corresponding budget increase above; $325K to repair sidewalk damage underneath the 1-70 bridge Neighborhood Road Reconstruction - 54,740 54,740 54,740 54,740 Re -appropriate for continuation of shared drainage project with ERWSD on Rockledge Rd/Frontage Rd Neighborhood Bridge Reconstruction 200,000 1,354,106 1,554,106 1,554,106 1,554,106 Re -appropriate for Bridge Road construction scheduled for 2018 Lionshead Parking Structure Landscape Renovations (VRA) 100,000 100,000 100,000 100,000 Re -appropriate for improvements to parking structure landscaping around the eastern areas of the Lionshead where trees have been lost and planting eroded by years of snow storage Colorado Ski Museum renovation - 500,000 500,000 500,000 500,000 Re -appropriate for town contribution toward expansion and remodel of Colorado Ski Museum (paid in 2018) Parking Entry System / Equipment 93,037 93,037 93,037 93,037 Re -appropriate for ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to enhance Ford Park parking management 5 December 18, 2018 - Page 74 of 85 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed New Project Requests 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Radio Equipment replacement/expansion 600,000 260,340 860,340 860,340 860,340 Re -appropriate for additional radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Hybrid Bus Battery Replacement 431,772 431,772 431,772 431,772 Re -appropriate for scheduled replacement; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet Replace Buses - 3,229,587 3,229,587 3,229,587 3,229,587 Re -appropriate for 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); Public Works Shops & Maintenance Buildings 150,000 150,000 300,000 300,000 300,000 Re -appropriate for Public Works shops HVAC ($150K each in 2017 and 2018) Public Works Building Remodel 150,000 150,000 150,000 150,000 2018: $150K Design for PW building remodel Public Works Equipment Wash Down/WO Improvements 246,967 246,967 246,967 246,967 Re -appropriate for exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is disposed Total Enhancements 7,595,000 9,863,005 17,458,005 - 17,458,005 - 17,458,005 New Assets Municipal Redevelopment 300,643 300,643 300,643 300,643 Re -appropriate for planning of possible future municipal building redevelopment evaluated as part of the Civic Center Area Master Plan Red Sandstone Parking Structure (VRA) 13,718,912 978,041 14,696,953 14,696,953 14,696,953 Re -appropriate for construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA overtime VVMC / TOV Frontage Road improvements 202,229 202,229 202,229 202 229 Re -appropriate for VVMC/TOV joint project on Frontage Road; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2020: VVMC plans for expansion; Improvements would spto Municipal building; funded by VRA ($3.6M to be repaid by VRA $100K in 2020 and $3.5M in 2021, Traffic impact fee ($3.15M), Remaining CPF & Developments ($2.25M) Chamonix Housing Development - 4,083,151 4,083,151 4,083,151 4,083,151 Re -appropriate for final constructionanfromLH of ChamonixParkingstructure Vail 1-70 Underpass (VRA) 492,990 492,990 492,990 492,990 Re -appropriate for final bills; 2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT East LH Circle pathway to Dobson (VRA) 93,560 93,560 93,560 93,560 Re -appropriate planning and design to Improve connection from the E LionsHead bus stop to Dobson originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Dobson Plaza (VRA) - 100,000 100,000 100,000 100,000 Re -appropriate planning/design to redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts) originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Buy -down Program(Affordable Housing) 500,000 (500,000) - - - Allocate $500K for InDeed program with a transfer to 2017 Housing Fund Budget; Underground Utility improvements - 121,128 121,128 2,066,938 2,188,066 2,188,066 $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71 K for CDOT project; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds) Total New Assets: 14,218,912 5,871,742 20,090,654 2,066,938 22,157,592 - 22,157,592 Total Expenditures 25,983,812 17,974,969 43,958,781 2,492,629 46,451,410 450,000 46,901,410 Other Financing Sources (Uses) 1,000,000 (312,000) Transfer from Vail Reinvestment Authority 2,156,000 2,046,023 4,202,023 4,202,023 5,202,023 2018: $1.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk; Re -appropriate $2.0M from unused 2017; Additional $1.0M reimbursement for Red Sandstone Transfer to Housing Fund (761,550) (761,550) (1,500,000) (2,261,550) (2,573,550) $312K transfer to purchase East Vail Lodging Unit #2; $1.5M transfer to Vail InDeed Housing Fund; Fund the purchase Altair Vail unit $261.6K by Housing Fund; $500K transfer to fund the Vail InDeed program Transfer to Dispatch Fund - - - - - Transfer from Dispatch for Radio Tower project (TOV portion) Revenue Over (Under) Expenditures 11,318,167 (16,640,496) (5,322,329) (1,601,122) (6,923,451) 1,862,100 (5,061,351) Beginning Fund Balance 5,057,591 14,327,108 19,384,700 19,384,700 19,384,700 Ending Fund Balance 16,375,759 14,062,372 12,461,250 14,323,350 6 December 18, 2018 - Page 75 of 85 7 December 18, 2018 - Page 76 of 85 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Proposed New Requests 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Revenue $ 330,000 Real Estate Transfer Tax $ 6,100,000 $ 6,100,000 $ 6,100,000 $ 6,430,000 $330K Real Estate Transfer Tax collections to reflect YTD actuals Golf Course Lease 165,000 165,000 165,000 165,000 Annual lease payment from Vail Recreation District; annual increase will be based on CPI - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 20,000 215,847 235,847 235,847 13,684 150,000 8,700 235,847 2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $12K grant from the Colorado Department of Agriculture for TOV noxious weed program; $39K GOCO grant for riparian plants near covered bridge and Vail Valley Drive; $135K state funding for water mitigation at PW to be received in 2018 when work is completed; $20K lottery revenue Project Reimbursements - 6,000 6,000 6,000 19,684 2018: $13.7K contribution from the Nature Conservancy for Intermountain Fuels Project; this is in addition to $6K Contribution from the Nature Conservancy for Intermountain Fuels Project contributed earlier in the year. Donations 2,098 2,098 30,359 32,457 182,457 $150K donations for Pete's Dream sculpture- See corresponding increase in expenditures below; $28.4K donation from Vicki and Kent Logan Family Trust for installation of Lawrence Weiner art; $1 K donation from Varlaufer HOA for Roger Staub park maintenance access improvements included in the capital maintenance budget; $1K donation from East West Partners for Sole Power prizes; $2.1K use of Sole Power Donations Recreation Amenity Fees 10,000 10,000 10,000 10,000 Earnings on Investments and Other 49,059 49,059 49,059 57,759 0.7% rate assumed; 2018: $8.7K use of bag fee collections for American's Recycles Day due to increased participation; this is in addition to $30K used toward recycling events budgeted earlier in the year Total Revenue 6,344,059 223,945 6,568,004 30,359 6,598,363 502,384 7,100,747 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,678,895 27,000 1,705,895 1,705,895 16,500 (5,330) 5,330 1,705,895 Ongoing path, park and open space maintenance, project mgmt.; $12K grant from the Colorado Department of Agriculture for the town's noxious weed program; $15K to renew partnership with USFS for noxious weed management program Management Fee to General Fund (5%) 305,000 305,000 305,000 321,500 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 277,248 277,248 277,248 271,918 Operating budget for Wildland Fire crew Forest Health VHF Radios 31,863 31,863 31,863 37,193 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County Intermountain Fuels Reduction 5,000 69,328 74,328 74,328 74,328 Re -appropriate 2017 to complete Intermountain Fuels Project $63.3K and reflect Nature Conservancy contribution $6K- See corresponding reimbursement above; 2018: Phase III ($5K); 2017 included $677.7K for Phase II and contributions from Eagle County($20K) and Nature Conservancy ($36K);2016 included $63.7K for Phase I 7 December 18, 2018 - Page 76 of 85 8 December 18, 2018 - Page 77 of 85 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Proposed New Requests 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Street Furniture Replacement 25,000 25,000 25,000 25,000 Annual replacement or capital repairs, benches, recycling and bike racks Rec. Path Capital Maint 110,986 110,986 110,986 110,986 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 160,076 75,000 235,076 235,076 235,076 2018: Transfer $75K from Stephen's park for park safety improvements; Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2018 also includes $54K increase for improvements to access into Roger Staub Park Alpine Garden Support 69,700 69,700 69,700 69,700 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Alpine Garden -Fountains 19,000 19,433 38,433 38,433 38,433 Re -appropriate 2017 Council Contribution to complete repairs to BFAG water features - original contribution $30K Eagle River Watershed Support 45,450 45,450 45,450 45,450 Annual support of the Eagle River Watershed Council programs Public Art - Operating 111,201 - 111,201 111,201 83,700 111,201 Art in Public Places programming Environmental Sustainability 489,465 43,098 532,563 7,000 539,563 623,263 $8.7K for America Recycles Day reimbursed from bag fee collections; $75K for a wildlife mitigation and habitat improvement plan on the East Vail parcel; $1 K for Sole Power awards and prizes- see corresponding donation above from East West Partners; $6K for two new E -bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re -appropriate from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky Mountain Climate Membership; $2.1K for Sole Power awards and prizes- See corresponding reimbursement above: Environmental Sustainability programs Total Maintenance 3,393,884 233,859 3,627,743 7,000 3,634,743 100,200 3,734,943 Enhancement of Town Assets Gore Valley Trail Reconstruction Conoco to Donovan 450,000 450,000 450,000 450,000 Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion Glen Lyon Rec. Path Reconstruction - - Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70 underpass ($150K) North Recreation Path- Sun Vail to Pedestrian Bridge 125,000 110,000 235,000 235,000 235,000 $110K requested for the North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge estimated at $235K to coincide with Red Sandstone parking garage project Chalet Road Sport Courts - 38,463 38,463 38,463 38,463 Re -appropriate to install acoustic barriers to minimize noise Soft Surface Trails 100,000 68,109 168,109 168,109 168,109 Re -appropriate for trail enhancements pending Open Lands discussion Vail Transit Center Landscape 125,000 125,000 125,000 125,000 Landscaping at Vail Transit Center to coincide with construction of additional bus lane at Vail TRC Streamtract Education/Mitigation 103,061 103,061 103,061 103,061 Re -appropriate for water quality and streamtract education, outreach, signage and marketing; water quality personnel Water Quality Infrastructure 1,050,000 1,462,181 2,512,181 2,512,181 2,512,181 Re -appropriation of 2017 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation 350,000 550,458 900,458 900,458 900,458 2018: $30K Fishing is Fun grant for Gore Creek riparian habitat improvements; $38,847 Great Outdoors grant for riparian plants near covered bridge and Vail Valley Drive; Re - appropriate Riparian Site specific construction projects for Water Quality Strategic Action Plan East Vail Water Quality TAPS 1,125,111 1,125,111 1,125,111 1,125,111 Re -appropriate for East Vail Water Quality Improvements; Rollover Includes CDOT TAP grant funding of $700K in 2017 East Vail Interchange Improvements 500,000 923,960 1,423,960 1,423,960 1,423,960 Re -appropriate for landscaping design and construction of the interchange 8 December 18, 2018 - Page 77 of 85 9 December 18, 2018 - Page 78 of 85 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Proposed New Requests 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Dowd Junction repairs and improvements 1,800,000 338,515 2,138,515 2,138,515 2,138,515 Continuation for re-stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC)- scheduled for Fall 2018 Stephens Park Safety Improvements 225,000 (75,000) 150,000 150,000 150,000 2018: Transfer $75K to Capital Park Maintenance to address urgent park safety needs in a variety of playgrounds; Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Bighorn Park Improvements - 13,208 13,208 13,208 13,208 2018: Re-appropriate for drainage repairs and improvements near pavilion $13.2K Ford Park Portal Improvements - 23,868 23,868 23,868 23,868 Re-appropriate for final portal feature Ford Park Playground/Lower Bench Improvements - - - - Budget dollars allocated to Booth Creek Park project Open Space Land Acquisition - 150,000 150,000 150,000 150,000 Acquisition of East Moran streamtract parcel Booth Creek Park - 40,000 40,000 40,000 40,000 2018: Re-appropriate $40K to modify foot traffic pattern in park Public Art - General program / art 85,000 533,226 618,226 28,359 646,585 646,585 $28.4K donation to be used for installation costs for Lawrence Weiner art; To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Also includes 2017 sales from manhole covers Public Art - Winterfest - 352 352 352 150,000 352 Carry over balance from 2017 for final 2017/2018 Winterfest bills ($352). Seibert Memorial Statue - 150,000 150,000 150,000 300,000 Placeholder for Pete Seibert Memorial statue Total Enhancements 4,960,000 5,810,135 10,770,135 28,359 10,798,494 150,000 10,948,494 VRD-Managed Facility Projects Recreation Enhancement Account 165,000 140,094 305,094 305,094 305,094 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; Golf Course - Other 384,769 622,372 1,007,141 1,007,141 1,007,141 Re-appropriate from 2017 for design and planning to replace bridges at holes 13 & 14 ($50K), replace stone veneer with timber railings ($16.4K),rebuild irrigation pumps ($13.1K); $400K for storage building; asphalt driving and parking area; 2018: Replacement of bridges at holes 14&15 ($370.7K), replace radiant tube heaters ($11.3K), pump house exterior ($2.8K); Dobson Ice Arena 68,206 403,105 471,311 471,311 471,311 Re-appropriate from 2017 to complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); 2018: Replace windows and heat pumps ($68K) Ford Park /Tennis Center Improvements 61,256 96,675 157,931 157,931 157,931 Re-appropriate from 2017 to complete replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); 2018: Stain wood siding of concessions ($5.6K) and restrooms ($5.6K), $50K for restroom remodel Athletic Fields 6,078 29,445 35,523 35,523 35,523 Re-appropriate from 2017 to paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field ($21.3K); 2018: Seal coat and crack fill in parking lot ($6K) Gymnastics Center - 52,089 52,089 52,089 80,000 52,089 Re-appropriate to install a new cooling system ($52.1) Nature Center - 87,240 87,240 95,500 182,740 262,740 $80K for nature center remodel design costs moved forward from the 2019 budget; Temporary Nature Center structure ($95.5K); Re-appropriate to complete research on historical preservation and design ($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K) Total VRD-Managed Facility Projects 685,309 1,431,020 2,116,329 95,500 2,211,829 80,000 2,291,829 New Assets 9 December 18, 2018 - Page 78 of 85 10 December 18, 2018 - Page 79 of 85 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Proposed New Requests 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Golf Clubhouse & Nordic Center - 118,729 118,729 118,729 118,729 Completion of clubhouse renovation; Total clubhouse cost included $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 55,000 116,420 171,420 91,200 262,620 262,620 Move forward Ford Park East end special events power originally included in 2019 budget ($91.2K); Re-appropriate for softball field shelter currently undergoing re-evaluation $116.4K ; 2018: Ford Park Soccer Field ADA Route ($55K) Total New Assets: 55,000 235,149 290,149 91,200 381,349 - 381,349 Total Expenditures 9,094,193 7,710,163 16,804,356 222,059 17,026,415 330,200 17,356,615 Revenue Over (Under) Expenditures (2,750,134) 7,432,592 (10,236,352) (191,700) (10,428,052) 172,184 (10,255,868) Beginning Fund Balance 3,710,322 7,432,592 11,142,914 11,142,914 11,142,914 Ending Fund Balance $ 960,188 $ 906,562 $ 714,862 $ 887,046 10 December 18, 2018 - Page 79 of 85 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING & SPECIAL EVENTS FUND Proposed 2018 3rd 2018 Budget Supplemental Amended Revenue Business Licenses $ 380,000 $ (105,000) $ 275,000 Transfer in from General Fund 2,186,120 2,186,120 Earnings on Investments 1,500 1,500 Total Revenue 381,500 2,081,120 2,462,620 Expenditures Commission on Special Events (CSE) Education & Enrichment 360,000 516,980 876,980 151,500 151,500 Signature Events Bravo! 289,661 289,661 Vail Jazz Festival 74,902 74,902 Vail Valley Foundation - Hot Summer Nights 27,500 27,500 Vail Valley Foundation - Dance Festival 53,562 53,562 Vail Valley Foundation - Colorado Classic 110,000 110,000 Burton US Open 490,000 490,000 Snow Days 300,000 300,000 Spring Back to Vail 100,000 100,000 Vail Skating Event 20,000 20,000 Fireworks/Laser/Drone Show 52,015 52,015 Collection Fee - General Fund 20,000 20,000 Total Expenditures 380,000 2,186,120 2,566,120 Revenue Over (Under) Expenditures 1,500 (105,000) (103,500) Beginning Fund Balance 323,606 323,606 Ending Fund Balance $ 325,106 $ 220,106 11 December 18, 2018 - Page 80 0 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Proposed 2018 1st 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Revenue Town of Vail Interagency Charge $ 3,204,133 $ 3,204,133 $ 3,204,133 Insurance Reimbursements & Other 10,000 10,000 10,000 Earnings on Investments 7,500 7,500 7,500 Equipment Sales and Trade-ins 130,483 130,483 130,483 Total Revenue 3,352,116 3,352,116 3,352,116 Expenditures Salaries & Benefits 1,186,555 1,186,555 1,186,555 Operating, Maintenance & Contracts 1,413,188 1,413,188 104,866 1,518,054 IncreasedKfuel costs ($104.9K) Capital Outlay 703,700 143,500 847,200 847,200 Total Expenditures 3,303,443 143,500 3,446,943 104,866 3,551,809 Revenue Over (Under) Expenditures 48,673 (94,827) (199,693) Beginning Fund Balance Ending Fund Balance 1,548,913 306,085 1,854,998 - 1,854,998 $ 1,597,586 $ 1,760,171 $ 1,655,305 12 December 18, 2018 - Page 81 0 TOWN OF VAIL 2018 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND Proposed 2018 1st 2018 2nd 2018 3rd 2018 Budget Supplemental Amended Supplemental Amended Supplemental Amended Revenue E911 Board Revenue $ 762,176 $ 762,176 $ 762,176 $ 762,176 Interagency Charges 1,279,892 1,279,892 1,279,892 1,279,892 Other County Revenues - - 4,981 4,981 4,981 Town of Vail Interagency Charge 659,608 659,608 659,608 659,608 Earnings on Investments 6,050 6,050 6,050 6,050 Project Reimbursement - 364,000 364,000 364,000 364,000 Total Revenue 2,707,726 364,000 3,071,726 4,981 3,076,707 3,076,707 Expenditures Salaries & Benefits 2,149,392 2,149,392 4,981 2,154,373 2,154,373 Annual maintenance Operating, Maintenance & Contracts 510,569 510,569 510,569 11,035 521,604 for new public safety interactive response management system Capital Outlay 119,500 550,000 669,500 669,500 669,500 Total Expenditures 2,779,461 550,000 3,329,461 4,981 3,334,442 11,035 3,345,477 Revenue Over (Under) Expenditures (71,735) (186,000) (257,735) (257,735) (11,035) (268,770) Surplus Net of Transfers & New Programs (71,735) (186,000) (257,735) (257,735) (11,035) (268,770) Beginning Fund Balance 864,239 274,625 1,138,864 (186,000) 1,138,864 1,138,864 Ending Fund Balance $ 792,503 $ 881,129 $ 881,129 $ 870,094 13 December 18, 2018 - Page 82 0 ORDINANCE NO. 23 SERIES OF 2018 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, MARKETING FUND, DISPATCH SERVICES FUND, HEAVY EQUIPMENT FUND, AND HOUSING FUND OF THE 2018 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2018 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 14, Series of 2017, adopting the 2018 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2018 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 628,439 Capital Projects Fund 762,000 Housing Fund 312,000 Real Estate Transfer Tax Fund 330,200 Marketing Fund 2,186,120 Dispatch 11,035 Heavy Equipment Fund 104,866 Total $ 4,334,660 Less Interfund Transfers (4,776,170) Net Total $ (441,510) 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any Ordinance No. 23, Series of 2018 December 18, 2018 - Page 83 0 reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of December, 2018, and a public hearing shall be held on this Ordinance on the 18th day of December, 2018, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dave Chapin, Mayor ATTEST: Tammy Nagel, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 18th day of December 2018. Dave Chapin, Mayor ATTEST: Tammy Nagel, Town Clerk Ordinance No. 23, Series of 2018 December 18, 2018 - Page 84 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Adjournment 7:15 p.m. (estimate) TOWN Of UAIL December 18, 2018 - Page 85 0