HomeMy WebLinkAbout2019-01-15 Agenda and Supporting Documentation Town Council Afternoon and Evening Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING
Agenda
Town Council Chambers
3:00 PM, January 15, 2019
TOWN Of 4IAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. DRB / PEC Update
1.1. DRB / PEC Update 5 min.
Presenter(s): Chris Neubecker, Planning Manager
Background: January 14, 2019 PEC meeting results will be provided to the
Town Council and Town Clerk prior to the January 15 Town Council
meeting. A copy of the agenda is attached for your reference.
2. Presentations / Discussion
2.1. Art in Public Places (Al PP) Program Information Update 20 min.
Presenter(s): Molly Eppard, Art in Public Places Coordinator and Margaret
Rogers, Al PP Board Member
Background: Update on Al PP installations, art donations, and programs
during 2018 to present, as well as upcoming summer 2019 projects. The
following will be highlighted during this Al PP presentation to Town Council:
Patrick Dougherty Stickwork installation, the donation of "To the extent of
how deep the Valley is at some given time" by Lawrence Weiner from the
collection of Vicki & Kent Logan, Art Walks, 12th Annual Vail Winterfest -
Holiday Lantern Walk and Ice Theater, Red Sandstone Elementary School
Garage Public Art, Summer 2019 programming, and Ford Park Art Space.
Patrick Dougherty Al PP Video: https://youtu.be/v-tfl6tdG24
2.2. Vail Snow Days Recap/ 2019 Spring Back to Vail Funding Release 30 min.
Request
Presenter(s): James Deighan, Highline Sports and Entertainment
Action Requested of Council: Town Council is asked to authorize
releasing the $300,000 for the Spring Back to Vail 2019 event which has a
placeholder in the 2019 general fund budget.
Background: Highline, Vail Resorts, and the lodging and merchant
communities believe that the reconceptualized Snow Days presents a viable
model for future large scale concert events during need periods. Snow
Days 2018 will therefore serve as a model for Spring Back to Vail 2019
April 12-14. Vail Resorts has committed $200,000, plus incremental
marketing and production support to the event. Highline is ready to begin
planning the 2019 event, and therefore needs authorization for the release
of $300,000.
3. Information Update
January 15, 2019 - Page 1 of 84
3.1. VLHA December 11, 2018 Meeting Results
4. Matters from Mayor, Council and Committee Reports
4.1. Matters from Mayor Council and Committee Reports
Presenter(s): Dave Chapin, Mayor
Background: Town staff requests council consider confirming the proposed
date of March 12, 2019 for the annual "State of the Town" Community
Meeting.
5. Executive Session
5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to
discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Regarding:
purchase or sale of real property.
Presenter(s): Matt Mire, Town Attorney
6. Any Action As A Result Of Executive Session
7. Consent Agenda
7.1. USFS White River Forest Health and Fuels Management Project Comment
Letter
8. Citizen Participation
9. Adjournment
9.1. Adjournment 5:00 pm (estimate)
10. The Vail Town Council will join the US Mountain Summit event at the
Donovan Pavilion beginning at 5:30. The Summit is a four day conference
addressing affordable housing and is sponsored by the Town of Vail, Vail
Resorts, RCLCO and the Vail Valley Partnership.
15 min.
30 min.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
January 15, 2019 - Page 2 of 84
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB / PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
BACKGROUND: January 14, 2019 PEC meeting results will be provided to the Town Council
and Town Clerk prior to the January 15 Town Council meeting. A copy of the agenda is attached for
your reference.
ATTACHMENTS:
Description
January 2, 2019 DRB Meeting Results
January 14, 2019 PEC Meeting Agenda
January 15, 2019 - Page 3 of 84
TOWN OF9
DESIGN REVIEW BOARD January 2, 2019,
3:00 PM Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
NO MEETING WAS HELD DUE TO LACK OF A QUORUM
1. Call to Order
1.1. Attendance
2. Project Orientation
2.1. 2:00 PM
3. Site Visits
3.1. 5169 Gore Circle - Sisk Residence
3.2. 332 Mill Creek Circle - Triple Threat NLC LLC
3.3. 100 East Meadow Drive Unit 15 - Gatto Pardo Bianco LLC
4. Main Agenda
4.1. DRB18-0517 - Vail Golf Course Homes LLC
Final review of new construction (duplex)
Address/Legal Description: 1106 Hornsilver Circle/Lot 9, Block 6, Vail
Village Filing 7
Applicant: Vail Golf Course Homes LLC, represented by Scott S.
Turnipseed, AIA
Planner: Ashley Clark
4.2. DRB18-0574 - Sisk Residence
Final review of new construction (single family residence)
Address/Legal Description: 5169 Gore Circle/Lot 5, Block 2,
Bighorn
Subdivision 5th Addition
Applicant: Thomas Sisk, represented by Greg Cummings Construction
Planner: Erik Gates
4.3. DRB18-0589 Town of Vail
Final review of exterior alteration (re-roof/solar)
Address/Legal Description: 2507 Arosa Drive/Lot 5, Block D, Vail Das
Schone Filing 1
Applicant: Town of Vail, represented by John King
Planner: Erik Gates
4.4. DRB18-0590 Triple Threat NLC LLC
Final review of Change to Approved Plans (wall/gate)
Address/Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail
Village Filing 1
Applicant: Triple Threat NLC LLC, represented by Berglund
Architects Planner: Erik Gates
January 15, 2019 - Page 4 of 84
4.5. DRB17-0390 - Gatto Pardo Bianco LLC
Final review of an exterior alteration (facade)
Address/Legal Description: 100 East Meadow Drive Unit 15/Lot 0,
Block 5D, Vail Village Filing 1
Applicant: Gatto Pardo Bianco LLC, represented by Steven James
Riden Architect
Planner: Jonathan Spence
5. Staff Approvals
5.1. DRB18-0578 - Pennock Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 2844 Snowberry Drive/Lot 18, Block
9, Vail intermountain Development Subdivision
Applicant: Levis Pennock, represented by R and H Mechanical
Planner: Ashley Clark
5.2. DRB18-0585 - Alpenrose
Final review of a sign
Address/Legal Description: 100 East Meadow Drive Unit 25/Vail
Village Filing 1, Block 5D, Lot 0
Applicant: Mimava LLC, represented by Alpenrose
Vail LLC Planner: Jonathan Spence
5.3. DRB18-0591 Horton Residence
Final review of an exterior alteration (stucco/windows/doors)
Address/Legal Description: 1380 Westhaven Circle Unit A/Lot 22,
Glen Lyon Subdivision
Applicant: Michael Horton, represented by Ulf Built
Planner: Jonathan Spence
5.4. DRB18-0593 Johnson Residence
Final review of a change to approved plans
Address/Legal Description: 3245 Katsos Ranch Road Unit E/Lot 8,
Block 1, Vail Village Filing 12
Applicant: Tait Johnson, represented by Scott S.
Turnipseed, AIA Planner: Chris Neubecker
5.5. DRB18-0595 - Udon Noodle House
Final review of a sign application
Address/Legal Description: 2161 North Frontage Road West / Lot 2A,
Vail Das Schone Filing 3
Applicant: Udon Noodle Company, represented by Kewei Liu
Planner: Jonathan Spence
5.6. DRB18-0597 - Soul Cycle
Final review of a sign
Address/Legal Description: 100 East Meadow Drive Unit 2/Lot M & 0,
Block 5D, Vail Village Filing 1
Applicant: Town of Vail, represented by Soul Cycle
January 15, 2019 - Page 5 of 84
5.7. DRB18-0601 Vista Bahn Building LLC
Final review of a sign (Club One)
Address/Legal Description: 298 Hanson Ranch Road/Lot C, Block 2, Vail
Village Filing 1
Applicant: Vista Bahn Building LLC, represented by Impact Graphics
and Signs
Planner: Jonathan Spence
5.8. DRB18-0603 - 7 Hermits Brewing
Final review of a sign (menu)
Address/Legal Description: 278 Hanson Ranch Road/Lot A - C, Block
2, Vail Village Filing 1
Applicant: 7 Hermits Brewing, represented by Sign Design and
Graphics Planner: Jonathan Spence
5.9. DRB18-0606 Bleser Residence
Final review of an exterior alteration
Address/Legal Description: 5187 Black Gore Drive Unit 1/Lot 5,
Heather of Vail
Applicant: Walter Bleser, represented by LKSM Design
5.10. DRB18-0608 - Gartner Residence
Final review of an exterior alteration (windows/door)
Address/Legal Description: 1179 Sandstone Drive/Lot 3, Block 1,
Lion's Ridge Subdivision Filing 4
Applicant: David Gartner, represented by Renewal by Andersen
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and
cannot be relied upon to determine at what time the Design Review Board will consider an item. Please
call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-
hour notification, dial 711.
January 15, 2019 - Page 6 of 84
TOWN LIFO January 14, 2019, 1:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
PLANNING AND ENVIRONMENTAL COMMISSION
1. Call to Order
1.1. Attendance
2. Main Agenda
2.1. A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town
Code, to amend Section 12-13-4, Requirements by Employee Housing Unit
(EHU) Type, Vail Town Code, to allow for an increase in the maximum size
of a Type III Employee Housing Unit. (PEC18-0031) 2 min.
The applicant has requested this item be continued to the a future regularly
scheduled meeting of the Planning and Environmental Commission. This
item will be re -noticed at that time.
Applicant: Mauriello Planning Group
Planner: Chris Neubecker
2.2. A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to amend Section 14-10-5, Building Materials and Design, Vail Town
Code, and Section 14-10-8, Landscaping, Drainage and Erosion Control,
Vail Town Code, relating to wildfire protection and the proposed adoption of
the International Wildland Urban Interface Code, and setting forth details in
regard thereto. (PEC18-0035) 2 min.
The applicant has requested this item be tabled to the January 28, 2019
regularly scheduled meeting of the Planning and Environmental
Commission.
Applicant: Vail Fire & Emergency Services
Planner: Chris Neubecker
2.3. A request for review of Major Exterior Alteration, pursuant to Section 12-7H-
7, Exterior Alterations or Modifications, Vail Town Code, to allow for
construction of a new multifamily structure with below grade parking, located
at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and
setting forth details in regard thereto. (PEC18-0034) 2 min.
The applicant requests that this item be tabled to the January 28, 2019 PEC
meeting.
Applicant: Lazier Lionshead LLC, represented by Braun Associates Inc.
Planner: Jonathan Spence
2.4. A request for the review a variance from Section 12-7H-10, Setbacks, Vail
Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to
allow for a side setback of zero feet (0') where ten feet (10') is required for
a new multifamily structure, located at 500 East Lionshead Circle/Lot 3,
January 15, 2019 - Page 7 of 84
Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto.
(PEC18-0036) 2 min.
The applicant requests that this item be tabled to the January 28, 2019 PEC
meeting.
Applicant: Lazier Lionshead LLC, represented by Braun Associates, Inc.
Planner: Jonathan Spence
2.5. A request for a recommendation to the Vail Town Council for a review of the
Vail Land Use Plan map amendment, pursuant to Section 8-3, Amendment
Process, Vail Land Use Plan, to change the designation of 4722 Meadow
Drive (Bighorn Townhouses "Parking Easement" Parcel, as shown on the
plat of Bighorn Townhouses recorded November 13, 1968) from unidentified
to Medium Density Residential, and setting forth details in regard thereto.
(PEC18-0046) 10 min.
Applicant: Town of Vail
Planner: Jonathan Spence
2.6. A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to allow for the rezoning of 4722 Meadow Drive (Bighorn Townhouses
"Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses
recorded November 13, 1968) from unidentified to Low Density Multi -Family
District and setting forth details in regard thereto. (PEC18-0039) 10 min.
Applicant: Bighorn Townhouse Association, represented by Mauriello
Planning Group
Planner: Jonathan Spence
2.7. A request for the review a variance from Section 12-6F-6, Setbacks, Vail
Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to
allow for a rear setback of zero feet (0') where twenty feet (20') is required
for a detached garage, located at 4722 Meadow Drive (Bighorn Townhouses
"Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses
recorded November 13, 1968), and setting forth details in regard thereto.
(PEC18-0038) 10 min.
Applicant: Bighorn Townhouse Association, represented by Mauriello
Planning Group
Planner: Jonathan Spence
2.8. A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4,
Minor Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure
the property line between 2420 Chamonix Road/Parcel D, Chamonix Vail
Community (previously known as Parcel B, Vail Das Schone Filing 1), and
the 2399 N. Frontage Road W/Vail Das Schone Filing 1, Parcel A, a
resubdivision of Tract D, and setting forth details in regard thereto. (PEC18-
0042)
This application has been withdrawn.
Applicant: Town of Vail, represented by George Ruther
Planner: Chris Neubecker
2.9. A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to allow for the rezoning of a portion of 2399 N. Frontage Road
January 15, 2019 - Page 8 of 84
W./Vail Das Schone Filing 1, Parcel and setting forth details in regard
thereto. The rezoning will change a portion of the site from General Use
(GU) to Housing (H). (PEC18-0043)
This application has been withdrawn.
Applicant: Town of Vail, represented by George Ruther
Planner: Chris Neubecker
2.10. A request for issuance of a conditional use permit pursuant to Section 12-
61-3, Conditional Uses, Vail Town Code, pursuant to the requirements of
Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for
the development of market rate dwelling units within the Housing (H) zone
district, located at 2420 Chamonix Road/Parcel D, Chamonix Vail
Community (previously known as Parcel B, Vail Das Schone Filing 1) and
setting forth details in regard thereto. (PEC18-0044)
This application has been withdrawn.
Applicant: Town of Vail, represented by George Ruther
Planner: Chris Neubecker
2.11. A request for review of a Development Plan, pursuant to Section 12-61-11,
Development Plan Required, Vail Town Code, for the construction of
dwelling units and one Employee Housing Unit (EHU) located at 2420
Chamonix Road/Parcel D, Chamonix Vail Development, (previously known
as Parcel B, Vail Das Schone Filing 1), and setting forth details thereto.
(PEC 18-0045)
This application has been withdrawn.
Applicant: Town of Vail, represented by George Ruther
Planner: Chris Neubecker
2.12. A request for a variance from Section 12-21-10, Development Restricted,
Vail Town Code, pursuant to Title 12, Chapter 17, Variances, Vail Town
Code, to allow for the construction of a two-family structure with attached
Employee Housing Unit on a slope of forty percent (40%) or greater,
located at 2420 Chamonix Road/Parcel D, Chamonix Vail Community
(previously known as Parcel B, Vail Das Schone Filing 1), and setting forth
details thereto. (PEC 18-0047)
This application has been withdrawn.
Applicant: Town of Vail, represented by George Ruther
Planner: Chris Neubecker
3. Approval of Minutes
3.1. December 10, 2018 PEC Results
4. Adjournment
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please
January 15, 2019 - Page 9 of 84
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
Published in the Vail Daily January 11, 2018
January 15, 2019 - Page 10 of 8
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Art in Public Places (Al PP) Program Information Update
PRESENTER(S): Molly Eppard, Art in Public Places Coordinator and Margaret Rogers, Al PP
Board Member
BACKGROUND: Update on Al PP installations, art donations, and programs during 2018 to
present, as well as upcoming summer 2019 projects. The following will be highlighted during this
Al PP presentation to Town Council: Patrick Dougherty Stickwork installation, the donation of "To
the extent of how deep the Valley is at some given time" by Lawrence Weiner from the collection of
Vicki & Kent Logan, Art Walks, 12th Annual Vail Winterfest - Holiday Lantern Walk and Ice Theater,
Red Sandstone Elementary School Garage Public Art, Summer 2019 programming, and Ford
Park Art Space. Patrick Dougherty Al PP Video: https://youtu.be/v-tfl6tdG24
ATTACHMENTS:
Description
AIPP Prresentation
AIPP Press Release
January 15, 2019 - Page 11 of 8
Art in Public Places Update
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January 15, 2019 1We'1! oaf ` A I L
Town of Vail Public Art Collection
Molly Eppard
Art in Public Places Coordinator
Contact:
970.479.2344/meppard@vailgov.com
The Town's permanent public art collection
includes 55 works ranging from painting,
sculptures, murals, playground components, to
site -integrated art. 36 works are created by
Colorado artists.
The collection may be viewed online:
www.artinvail.com/Collection/Interactive-Map
Town of Vail 1 Public Works 1 1/15/19
January 15, 2019 - Page 13 of 84 2
Temporary Public Art Installation - Stickwork by Patrick Dougherty
June 22, 2018 Opening
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January 15, 2019 - Page 14 of 84 3
Temporary Public Art Installation - Stickwork by Patrick Dougherty
Over 50 community volunteers worked three weeks to complete the installation.
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January 15, 2019 - Page 15 of 84 4
Temporary Public Art Installation - Stickwork by Patrick Dougherty
Ribbon Cutting & Opening Celebration
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January 15, 2019 - Page 16 of 84 5
Lawrence Weiner — Art Donation from Kent & Vicki Logan
TO THE EXTENT OF HOW DEEP THE VALLEY IS AT SOME GIVEN TIME
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Town of Vail 1 Public Works 1 1/15/19
January 15, 2019 - Page 17 of 84 6
Wednesday Art Walks
Weekly during Summer Months i 1St & 3rd Wednesdays January - April
Town of Vail 1 Public Works 1 1/15/19
January 15, 2019 - Page 18 of 84 7
12f" Annual Vail Winterfest 2018/19
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January 15, 2019 - Page 19 of 84 8
12th Annual Vail Winterfest 2018/19
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January 15, 2019 - Page 20 of 84
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12th Annual Vail Winterfest 2018/19
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January 15, 2019 - Page 21 of 84 10
Winter 2018/19
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January 15, 2019 - Page 22 of 84 11
12f" Annual Vail Winterfest 2018/19
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January 15, 2019 - Page 23 of 84 12
12f" Annual Vail Winterfest 2018/19
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January 15, 2019 - Page 24 of 84 13
12f" Annual Vail Winterfest 2018/19
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12f" Annual Vail Winterfest 2018/19
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January 15, 2019 - Page 27 of 84 16
Capital Projects — Installation Spring 2019
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(18) Steel `blades' fabricated from two layers
of 1/2" thick mild steel. Blades vary in height
from 20' to 16'.(four 20' blades, three 19'
blades, four 18' blades, three 17' blades,
and four 16' blades)
Town of Vail 1 Public Works 1 1/15/19
January 15, 2019 - Page 28 of 84 17
Capital Projects — In Spring 2019
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Summer 2019
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Summer 2019
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Summer 2019
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Summer 2019
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Summer 2019
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Summer 2019
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January 15, 2019 - Page 35 of 84 24
Ford Park Art Space
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Ford Park Master Plan (2013): Art in Public
Places (AIPP) may pursue remodeling or
enhancing the art shack at some point in the
future. AIPP has placed permanent art
installations in this area and also runs
summer art programs in this part of the Park.
Art programs may include activities such as
interactive events, educational and
participatory activities, and temporary art
installations.
Town of Vail 1 Public Works 1 1/15/19
January 15, 2019 - Page 36 of 84 25
Ford Park Art Space
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Ford Park Art Space
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January 15, 2019 - Page 38 of 84 27
January 15, 201tt1W41011f VAIL
TOWN OF VAIL
1309 Elkhorn Drive
Vail, Colorado 81657
artinvail.com
Art in Public Places
970.479.2344
970.479.2166 fax
Art in Public Places Press — Selected Links
Patrick Dougherty Stickwork:
https://www.9news.com/article/news/local/features/stick-work-art-exhibit-opens-friday/73-566280434
https://www.9news.com/video/features/stick-houses-being-created-i n-vail-as-part-of-art-exhibit/73-8150271
https://303magazine.com/2018/06/stickworks-vail/
https://303magazine.com/2018/12/big-art-year-denver-2018/
https://303magazine.com/2018/12/100-things-to-do-in-colorado-in-2019/
https://www.vailmag.com/articles/2018/6/8/inside-the-wild-mind-behind-an-ethereal-installation-coming-this-
summer-to-ford-park
https://www.vaildaily.com/news/vails-art-in-public-places-program-unveils-hodgepodge-a-stickwork-installment-
by-patrick-doug herty-at-ford-park/
https://www.vai ldai ly.com/news/wil lows-weaved-into-stickwork-project-i n-vail-video-ts/
Artist talk and book signing video: https://www.highfivemedia.org/show/evening-stickwork
Lawrence Weiner:
https://www.vailmag.com/articles/2018/11/12/vail-s-most-prolific-arts-patrons-donate-to-the-public
https://www. nyti mes.com/2018/12/24/arts/desiq n/here-it-is-two-artists-on-the i t -m i nd-stretch i ng-art-
book.amp.html
Art Walks:
https://www.austin360.com/entertainmentlife/20181010/fun-things-to-do-in-colorado-this-fall-and-winter
https://www.vai Idai ly.com/news/vail-today-free-wed nesday-art-walks-i n-vail-offer-education-and-awareness-of-
art-video/
https://www.travelandleisure.com/trip-ideas/things-to-do-in-vail
http://www.cnn.com/travel/article/vail-colorado/index.html
http://www.traveller.com.au/art-and-about-in-vail-and-breckenridge-gtods0
https://www.theaustralian.com.au/life/travel/vail-and-breckenridge-Colorado-bliss-for-beginners-on-and-off-
snow/news-story/235c95733061 ae4d8f3eaa9d5ce2a5c2
https://www.denverpost.com/2017/02/23/vail-without-skiing/
January 15, 2019 - Page 40 of 8
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Vail Snow Days Recap/ 2019 Spring Back to Vail Funding Release Request
PRESENTER(S): James Deighan, Highline Sports and Entertainment
ACTION REQUESTED OF COUNCIL: Town Council is asked to authorize releasing the
$300,000 for the Spring Back to Vail 2019 event which has a placeholder in the 2019 general fund
budget.
BACKGROUND: Highline, Vail Resorts, and the lodging and merchant communities believe that
the reconceptualized Snow Days presents a viable model for future large scale concert events
during need periods. Snow Days 2018 will therefore serve as a model for Spring Back to Vail 2019
April 12-14. Vail Resorts has committed $200,000, plus incremental marketing and production
support to the event. Highline is ready to begin planning the 2019 event, and therefore needs
authorization for the release of $300,000.
ATTACHMENTS:
Description
Spring Back Funding Release Memo
Snow Days Report
January 15, 2019 - Page 41 of 8
TOWN OF VAIL.
Memorandum
To: Town Council
From: Matt Miano, Economic Development Department
Date: January 10, 2019
Subject: Snow Days Recap, Spring Back to Vail 2019 Funding Request
I. SUMMARY
Highline requests authorization for $300,000 in funding for the 2019 Spring Back to Vail
event, which will be executed based on the successful model of the four day Snow Days
event that took place from December 13 — 17, 2018.
11. BACKGROUND
Following two years of low snow starts to the winter ski season in Vail, Highline, Vail
Resorts, community partners, and town staff together created a large scale community
wide event — a reconcepted Snow Days, to stimulate demand and drive visitation in Vail
from December 13 — 17, 2018.
The four day event featured live music, concerts, lodging deals, merchant and
restaurant activation in town, and music, specials, and activation on mountain.
The concerts were held at Ford Park parking lot and drew visitors from Colorado and
beyond. Occupancy for the weekend was substantially higher than during last year's
snow days. In addition to aggressive lodging packages, the merchant and restaurant
communities supported Snow Days with activation on premises and special offers to
enhance the overall value proposition.
Highline, Vail Resorts, and the lodging and merchant communities believe that the
reconcepted Snow Days presents a viable model for future large scale concert events
during need periods. Snow Days 2018 will therefore serve as a model for Spring Back
to Vail 2019 April 12-14. By working together to create a robust, community wide event
with two nights of free concerts in Ford Park plus activation throughout the villages,
guests will commit to coming to Vail — even if snow conditions are less than expected.
Vail Resorts has committed $200,000, plus incremental marketing and production
support to the event. Highline is ready to begin planning the 2019 event, and therefore
needs authorization for the release of $300,000.
January 15, 2019 - Page 42 of 8
III. BUSINESS POINTS
Inntopia/Destimetrics demonstrates a highest increase in occupancy achieved during
the event of 27.36% from December 14, 2018 to the same Saturday in 2017. Parking
counts were up 55% over the four day period from the same Snow Days period in 2017.
It should be noted that both strong early season snowfall total and Vail Holidays events
also supported the increases in occupancy and parking over the period of the event.
IV. ACTION REQUESTED
Town Council is asked to authorize spending in the amount of $300,000 for Spring
Back to Vail 2019, which has a placeholder in the 2019 general fund budget.
Town of Vail Page 2
January 15, 2019 - Page 43 of 8
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- Pr - DEC. 13-16, 2018
January 15, 2019 - Page 44 of 84
1
Confidential & Proprietary
EVENT SCHEDULE
ALL DAY
2:30PM-2AM
5-7PM
7-9PM
Thursday, December 13, 2018
Savor Vail: Shop, Sip, Save
Snow Days LIVE!
Pray for Snow Kick Off Party & Bonfire
Pray for Snow Pub Crawl presented by Bud Light
Friday, December 14, 2018
ALL DAY Savor Vail: Shop, Sip, Save
9AM-4PM Festival Village Mountain Plaza
1 1AM-6PM Festival Village International Bridge
3PM Snow Days LIVE!
6PM FREE Concert presented by Bud Light
Headliner: Nathaniel Rateliff & The Night Sweats
Opener: Wildermiss
10PM Ugly Sweater Pub Crawl presented by Bud Light
10PM-2AM Snow Days LIVE!
'vVAI L�9 y'�g
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/r . 13-16, 2018
January 15, 2019 - Page 45 of 84
2
ALL DAY
9AM-4PM
11 AM-6PM
3PM
4-6PM
6PM
Saturday, December 15, 2018
Savor Vail: Shop, Sip, Save
Festival Village
Festival Village International Bridge
Snow Days LIVE!
Light Up the Night Pub Crawl presented by Bud Light
FREE Concert presented by Bud Light
Headliner: Shakey Graves
Opener: Devon Allman Project w/Special Guest Duane Betts
10PM-2AM Snow Days LIVE!
ALL DAY
9AM-4PM
11 AM-6PM
10AM-12PM
3PM-2AM
Sunday, December 16, 2018
Savor Vail: Shop, Sip, Save
Festival Village Mountain Plaza
Festival Village International Bridge
Bluegrass & Bloodies
Snow Days LIVE!
Confidential & Proprietary
INVESTMENT 8z ROI INITIATIVES
Vail Snow Days 2018 has received generous investments from the Town of Vail, Vail Town Council and Vail Resorts as well as various
independent event partners. Event improvement efforts have been made to correspond with these financial contributions, to bring
Vail Snow Days back to its roots and create a truly inspirational early -season event for local and visiting guests to 'Take a Snow Day!
2018 Vail Snow Days Revenue -Generating Initiatives
Community Partnership
`Celebrate Snow' Extended Event Programming
A -list Talent Acquisition
Vail Resorts Collaboration
Lodging Partnerships
'%VAI L'�pAYS
. 13-16, 2018
January 15, 2019 - Page 46 of 84
3
Confidential & Proprietary
COMMUNITY PARTNERSHIP
Creating several programs that drive visitors into local businesses, Vail Snow Days seeks to turn a weekend of skiing and music into
something that reaches much deeper into the community, inclusive of local businesses. Through Savor Vail and Snow Days LIVE!
guests are encouraged to spend more time in town with special access to shopping, dining, hospitality and late night activities.
'vVAI L�9 e
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. 13-16, 2018
SHOP • SIP' SAVE
7 Restaurant Partners
5 Local Retailers
2 Spas & Specials
January 15, 2019 - Page 47 of 84
7 Participating Locations
26 Live Music Shows
4 Confidential & Proprietary
`CELEBRATE SNOW' EXTENDED EVENT PROGRAMMING
Vail Snow Days 2018 has been transformed into a 4 -day event with programming that will keep visitors in town longer. In addition to
community engagement initiatives, the event schedule has been designed to include activities for all, beginning on Thursday,
December 13, extending though Sunday, December 16, 2018.
Signature 2018 Additions:
• Pray for Snow Kickoff Bonfire Party 1Thursday, Dec. 13
• Estimated attendance = 2,000
• Snow Days LIVE! 1Thursday, Dec. 13 - Sunday, Dec. 16
• Snow Days Pub Crawls 1Thursday, Dec. 13 - Saturday, Dec. 15
• Event sponsor: Bud Light
• Bluegrass & Bloodies 1 Sunday, Dec. 16
• Event sponsor: Titos Handmade Vodka
• 3 -Day Festival Village 1 Friday, Dec. 14 - Sunday, Dec. 16
• Total Participants = 15 sponsors/vendors at Mountain Plaza
and International Bridge
'vVAI L9 pAYS
. 13-16, 2018
January 15, 2019 - Page 48 of 84
5
Confidential & Proprietary
A -LIST TALENT ACQUISITION
Talent acquisition makes a huge impact on event attendance, including overnight visitors in the Town of Vail. With two headliner
concerts and an exceptional lineup for 2018, the concert venue has been moved back to Ford Park to allow for the increased number
of guests expected in comparison to the last couple years. This would not have been possible without the additional financial
investment made by Town Council.
Friday Night Concert = 8,000 estimated attendance
Saturday Night Concert = 8,000 estimated attendance (2,500 attendees in 2017)
'vVAI L9 pAYS
. 13-16, 2018
January 15, 2019 - Page 49 of 84
WILDEIM1SS
6 Confidential & Proprietary
VAIL RESORTS COLLABORATION
Vail Resorts' support and collaboration has be instrumental in facilitating the improved event programming and promotion of event
highlights, including band announcements, Savor Vail, lodging specials, and more. Vail's separate marketing budget has provided a
robust social media campaign for 2018.
2018 Vail Resorts Facebook Marketing Data (year-to-date)
• ts57o increase in budget since 2017
• 600% incease in posts = 7 11 post in 2017
• 7,850% increases in reach = 159,000 12,000 reach in 2017
• 8,285% increase in engagement = 6,oLq 1 79 engagement in 2017
Tickets Ski & Snowboard Lodging
& Passes Lessons
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January 15, 2019 - Page 50 of 84
--DAY FESTIVAL DEC. 13-16
FREE
CONCERTS &
MORE AT
VAIL SNOW
Nathaniel Rateliff & The Night Sweats
and Shakey Graves headline with
openers Wildermiss and The Devon
Allman Project with special guest
Duanne Betts at Vail Snow Days free
concerts, presented by Bud Light. See
Full 4 -Day Schedule
FULL SCHEDULE
7
Vail
October 24 -la
All bands for Vail Snow Days are ready for you to enjoy free concerts with
them. 50 day countdown! #Vail #TakeA nowDay visit vail.00rriisnowdays
for full schedule
Nathaniel Rateliff, Shakey Graves, Devon Allman Project with special
guest Duane Betts and Wildermiss
NATHANIEL RATELIFF
& THE N IG HT SWEATS
00V Yann Benjamin and 76 others
THE DEVON ALLMAN PROJECT
WITH SPECIAL GUEST DUANE BETTS
la Comments 21 Snares
Vail added an event.
October 18 Q
Celebrate the season with Vail Snow Days, returning December 13-16,
2D18. This 4 -day festival brings free concerts at Ford Park, in -town and
on -mountain early season specials, apres and after dark parties, lively
expo village and more.
FREE CONCERTS AT FORD PARK
Nathaniel Rateliff & The Night Sweats... See More
THU. DEC 13 - DEC 16
Vail Snow Days
Vail • Vail, CO
0 Yau likeVail
00 Yann Benjamin and 175 others
.I Going ►
20 Comments
j, Vail
+�� November 29 at 5;37 PM 1
The excitement has been high with our incredible early season snow, but
the stoke doesn't stop there. Vail Snow Days is only two weeks out, with a
jam packed, 4 -day schedule. #TakeASnowDay and enjoy free concerts,
pray for snow bonefire, Savor Vail dears and more!
VA .
S�W it DAYS
DEC. 13-16,2018
FRI -I NATHANIEL RATELIFF
DEC.1L & THE NIGHT SWEATS
SAT SHAKEN( GRAVES .
DEC.15 THE DEVON ALINAN PROJECT
WITH SPECIAL GUEST DUANE BETTcx
45
4 Comments 14 Shares 3.2K Views
Confidential & Proprietary
VAIL RESORTS VAIL SNOW DAYS 2018 MARKETING PLAN
VAI Lo �
S N OW A'Aji DAYS
rT DEC. 13-16,2018
January 15, 2019 - Page 51 of 84
Oa Nov Dec Jan
7 Sep 24 Oct 1 Oct S Oct 13 Oct 22 Oct 29 Nov 5 Nov )2 Nov 19 Nov 26 Det 3 Dec 1.0 Dec 1.7 Dec 24 Dec 31 Jan 7 Jan 14 Jan 21 Jain
Head liner Announcement
Final Lineup Announcement
Vail Daily Coverage (Pg B#)
akeASn owDay Post
Headliner Announcement Social Post
aFTakeASncwDay Post
PUBLIC RELATIONS
Opening Day Release with VSD inclusion
Early Opening Announcement with VSD Inclusion
Terrain Announcement with VSD Inclusion
Terrain Announcement MTh VSD inclusion
Terrain Announcement with VSD Inclusion
ORGANIC & SOCIAL MEDIA
VSD Content on Snow.€orn, EpicPass.€orn, Vail_com
Tool Kit Release E -mall to Community
Vail Chamber Savor Vail and Snow Days live E -Blast
Final Lineup Sada! Post
Vail Weekly Coverage - Page 10
Early Opening Bloy with VSD Mention
ReadySet.Snow Blog with VS f} Inclusion
Terrain Expansion Slog with VSD Inclusion
Concierge Communication E-mail
Social Media Community Blitz
Stmt Date TBD: Bud Light Sweepstakes Boosted Post
Social Media Community Blitz
Social Media Daily Posts
PAID MEDIA
5280 Events Page Sponsored Listing
High Funnel in State Retargeting Display (Events Message)
5260 Events Page Takeover
Preroll Video/Connected TV :30 Sea
Preroll Vldeo(Con netted TV : L5 Sec
Preroll Companion Banner
FacebookfInstagrarn Video
Westword Entail Newsletter (Things To Do)
Westword Digital News Skin
303 Magazine (Digital Event/Music Prams Package)
Westword Digital News Skin
Westward FP4C
Vail Hy 1/2 PC 4C
NS :30 Sec
Val I Dally FP4C
Resort Comm All Passhoider: Vail_conV5nowDay5
CRM
Resort Comm CO Local: Vail.cornfEvents
Destination Cu est Not MB! Vail_corn(Events
Resort Comm All Passholder: SNOW DANS TAKEOVER
Opening Day Resort Comm all passholder, all local: Vadl.com/SnowDay5
Hall Mary All Vail List: Va}I.cornJSnowDays
All CO f A 1 1 I assholder, SP4OW DAYS TAKEOVER
8 Confidential & Proprietary
Aug Sep
Jul 30 Aug E Aug 13 Aug 20 Aug 27 Sep 3 Sep 10 Sep
Save the Date Announcement
Save the Date Social Pott
Vail Daily FP4C Sive the Date
January 15, 2019 - Page 51 of 84
Oa Nov Dec Jan
7 Sep 24 Oct 1 Oct S Oct 13 Oct 22 Oct 29 Nov 5 Nov )2 Nov 19 Nov 26 Det 3 Dec 1.0 Dec 1.7 Dec 24 Dec 31 Jan 7 Jan 14 Jan 21 Jain
Head liner Announcement
Final Lineup Announcement
Vail Daily Coverage (Pg B#)
akeASn owDay Post
Headliner Announcement Social Post
aFTakeASncwDay Post
PUBLIC RELATIONS
Opening Day Release with VSD inclusion
Early Opening Announcement with VSD Inclusion
Terrain Announcement with VSD Inclusion
Terrain Announcement MTh VSD inclusion
Terrain Announcement with VSD Inclusion
ORGANIC & SOCIAL MEDIA
VSD Content on Snow.€orn, EpicPass.€orn, Vail_com
Tool Kit Release E -mall to Community
Vail Chamber Savor Vail and Snow Days live E -Blast
Final Lineup Sada! Post
Vail Weekly Coverage - Page 10
Early Opening Bloy with VSD Mention
ReadySet.Snow Blog with VS f} Inclusion
Terrain Expansion Slog with VSD Inclusion
Concierge Communication E-mail
Social Media Community Blitz
Stmt Date TBD: Bud Light Sweepstakes Boosted Post
Social Media Community Blitz
Social Media Daily Posts
PAID MEDIA
5280 Events Page Sponsored Listing
High Funnel in State Retargeting Display (Events Message)
5260 Events Page Takeover
Preroll Video/Connected TV :30 Sea
Preroll Vldeo(Con netted TV : L5 Sec
Preroll Companion Banner
FacebookfInstagrarn Video
Westword Entail Newsletter (Things To Do)
Westword Digital News Skin
303 Magazine (Digital Event/Music Prams Package)
Westword Digital News Skin
Westward FP4C
Vail Hy 1/2 PC 4C
NS :30 Sec
Val I Dally FP4C
Resort Comm All Passhoider: Vail_conV5nowDay5
CRM
Resort Comm CO Local: Vail.cornfEvents
Destination Cu est Not MB! Vail_corn(Events
Resort Comm All Passholder: SNOW DANS TAKEOVER
Opening Day Resort Comm all passholder, all local: Vadl.com/SnowDay5
Hall Mary All Vail List: Va}I.cornJSnowDays
All CO f A 1 1 I assholder, SP4OW DAYS TAKEOVER
8 Confidential & Proprietary
LODGING PARTNERSHIPS
Lodging partnerships have been emphasized in 2018. Vail Snow Days has encouraged many local properties to offer discounts in
conjunction with the event weekend and has packaged VIP Private Reserve concert tickets with lodging options for guests looking to
do one -stop -shopping. An Epic Mountain Express discount has been paired to coincide with guests travel during Vail Snow Days.
Vail Snow Days falls on the 3rd weekend in December (Dec. 13-16, 2018)
• This weekend has seen booking growth of L47o in comparison to 2017
• Surrounding weekends in December are suffering lower occupancy rates YOY despite heavy early -season snowfall in 2018
'vVAI L, y'�IC
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/r DEC. 13-16, 2018
Explore The Tickets Ski & Snowboard Lodging
/s/VAIL= I the Mountain & Lessons
Resort Passes
SCHEDULE
LODGING
20% OFF LODGING
SAVOR VAIL
SNOW DAYS
LIVE
SPONSORS
LINEUP
20% off lodging rates with an optional purchase of special rate Private Reserve VIP tickets for Friday and Saturday concerts.
VIEW PACKAGE
Sign In
20 participating lodging properties 120% savings on Epic Mountain Express
January 15, 2019 - Page 52 of 84
9 Confidential & Proprietary
LODGING - BOOKING DATA
Destimetrics (Inntopia) Report Dates
*Data shows actual number of rooms booked YOY to account for adjusted number of rooms on market each year
2nd Dec. Weekend
12/6,7,8
3rd Dec. Weekend
12/13, 14, 15
4th Dec. Weekend
12/21, 22, 23
'vVAI L9 y'��
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/r . 13-16, 2018
Marketing/
Announcements
1
Rooms Booked
as of Aug 31
-33% RNs
(-680)
+4% RNs
(+47)
-15% RNs
(-343)
8/30 - Snow Days
Festival
Announcement
January 15, 2019 - Page 53 of 84
Rooms Booked
as of Sept 30
-21% RNs
(-518)
+1% RNs
(-F10)
1-1 1% RNS
II- (-282)
9/25 - Headlining
Bands Announcement
#1
10/1 - Marketing / Advertising
Launch
• 47 days earlier that PY
• 42% more advertising
10
Rooms Booked
as of Oct 31
-21% RNs
(-594)
+16%
RNs
(+363)
-10% RNs
(-348)
1 0/1 7 - Headlining
Bands Announcement
#2
Rooms Booked
as of Nov 15
-22% RNs
(-838)
+24%
RNs
(+644)
-7% RNs
(-248)
Confidential & Proprietary
LODGING - BOOKING DATA
Destimetrics (Inntopia) Occupancy Data as of 11/15/2018
ioo A
Total Occupancy Rate
VAI Lo yk
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/r DEG. 13-16,2018
80
60
40
20
0
- 20 %
- 40
On The Books
1) J 80
13a ST
Date (Gridlines aligned with Saturdays)
1 pad
— Data as of Nov 15 (2018/19) 25 properties — Data as of Nov 15 (2017/18) 25 properties Historic Actual (2017/18) • Occupancy change
Occupancy change as of last period
January 15, 2019 - Page 54 of 84
11
Confidential & Proprietary
EVENT DATA AND ACTUAL ROI
Vail Snow Days is pleased to see the impact it has had thus far on Vail's early -season visitation and lodging variance. We expect
additional event data and ROI impact to the Town of Vail to be much more robust after the event dates (December 13 - 16, 2018).
'%VAI L9 '��
SNOW y't DAYS
/r DEC. 13-16, 2018
January 15, 2019 - Page 55 of 84
12
Confidential & Proprietary
VAI Lo y�
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/r DEG. 13-16, 2018
VAIL®
SNIW3IA YS
01% DEC. 13-16,2018
Produced by 0 highlin.e
January 15, 2019 - Page 56 of 84
13
James Deighan
jdeighan@gohighline.com
970.331.5312
Confidential & Proprietary
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VLHA December 11, 2018 Meeting Results
ATTACHMENTS:
Description
VLHA December 11, 2018 Meeting Results
TOWN Of UAIL
January 15, 2019 - Page 57 of 8
TOWN OFD
Vail Local Housing Authority
Meeting Results
Tuesday, December 11, 2018
Regular Meeting
Public Meeting
3:00 PM — 5:OOPM
Housing Department
Large Conference Room
75 South Frontage Road West, Vail, Colorado 81657
MEMBERS PRESENT
Steve Lindstrom
Molly Morales, arrived at 3:30PM
Francisco Meza
James Wilkins
Staff
George Ruther
Lynne Campbell
MEMBERS ABSENT
Mary McDougall
Lindstrom called the meeting to order at 3:10PM, present were Meza, Wilkins, Morales, Lindstrom,
Ruther and Campbell from staff. Also present were Carlie Smith, Finance Services Manager and
Andrew Knudtsen from EPS.
1.1 Review and Approve November 27, 2018 Meeting Results
The Board reviewed the meeting results and approved with corrections. Lindstrom abstained as
was not present at the November 27, 2018 meeting.
MOTION: Wilkins
SECOND: Meza VOTE: 2-0
2.1 Review and Approval of Vail Local Housing Authority Resolution 21, Series of 2018, A
Resolution Adopting a Budget and Making Appropriations to Pay the Costs, Expenses and
Liabilities of the Vail Local Housing Authority, for its Fiscal Year January 1, 2019 Through
December 31, 2019.
Carlie Smith, Town of Vail Finance Services Manager presented an update on the Housing
Authority's 2019 budget. The budget was increased from $31,000 in 2018 to $43,200. This allows
for the following expenditures.
Authority Professional Development
Administrative Expenditures
Proposed tax ballot initiative
Update of The Economic Value of the Town
Page 1
$ 2,000
$ 1,200
$10,000
January 15, 2019 - Page 58 of 8
of Vail's Investment in Employee Housing
Environmental Impact of Economic
$15,000
$15,000
The 2017 revenue totaled $47,000; $35,000 from ground leases and $12,500 from Middle Creek
Village revenue share.
The Board asked how the Lion's Ridge Apartment payments were scheduled. Ruther stated it was
an escalating payment, flat for the 1St 5-7 years at which point Gorman & CO. can exercise option
to purchase. If they don't exercise option to purchase lease payment escalates.
Lindstrom asked where the payments are applied.
Smith to review and confirm.
Wilkins made a motion to approve Resolution 21, Series of 2018, A Resolution Adopting a Budget
and Making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Housing
Authority, for its Fiscal Year January 1, 2019 Through December 31, 2019
MOTION: Wilkins
SECOND: Meza VOTE: 3-0
2.2. Review and Approval of a Resolution No. 20, Series of 2018 a Resolution Approving the
Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail
Legally Described as Vail East Townhouse Condos Unit 8, Eagle County, Colorado with a
Physical Address of 5020 Main Gore Place Unit 8, Vail, Colorado; Subject to Ratification by the
Vail Town Council; and Setting Forth Details in Regard Thereto.
Wilkins motioned to approve Resolution No. 20, Series of 2018 a Resolution Approving the
Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail
Legally Described as Vail East Townhouse Condos Unit 8, Eagle County, Colorado with a
Physical Address of 5020 Main Gore Place Unit 8, Vail, Colorado; Subject to Ratification by the
Vail Town Council; and Setting Forth Details in Regard Thereto.
MOTION: Wilkins
SECOND: Meza VOTE: 3-0
2.3. Economic Value of Employee Housing — Economic Planning Systems, Andrew Knudtsen
Ruther introduced Andrew Knudtsen, principal with Economic Planning Systems (EPS). EPS is
working on other housing studies throughout the state of Colorado and outside the state. Ruther
invited Knudtsen to meet with the Board to gain understanding of what is in need of updating from
the Economic Value of the Town of Vail's Investment in Employee Housing report from 2012.
Knudtsen provided the Board with a company overview.
Board member Molly Morales arrived at 3:30PM.
Knudtsen has reviewed the existing document revealing his thoughts. There are 3 components
from the existing document he believes can be expanded upon.
1. Retail spending
2. Parking cost
3. Employer cost, including training, recruitment and retention
Page 2
January 15, 2019 - Page 59 of 8
This list layers to generate community. He stated he would expand on existing report add job
creation, how many local jobs as well as job retention.
Lindstrom stated we need to look at the larger picture. Vail is competing with other resort areas
that all have housing issues. Vail has jobs.
Meza questioned if the Town is doing anything about mobility.
Ruther: yes this is in conversation now. He said employers are not getting top employees and this
is resonating with the community.
Per Morales Vail Health's 5 year study recently completed indicated the average age range for
employee change is 35-37.
Ruther mentioned the Town's employee data indicated the midrange professional is leaving. He
indicated the audience is voters, employers.
Knudtsen will include in report
• Jobs
• Parking
• Transit
• Infrastructure (utilities)
• Most efficient to build
Quantify carbon output, Ruther agreed to this piece of data but only with facts to quantify, credible
data (volume)
Wilkins said to use units vs. dollars
Lindstrom: it is parallel, trip cost is dollars.
Morales: Would it make sense to review where necessities are, i.e. schools and hospital?
Knudtsen: EPS uses approximate cost under former administration. It is middle of the road and
can be can be removed if need be.
Knudtsen: Some things are not as tangible, effect on parent's time with their children, how we
keep people off the road so parents can be with families longer. He asked if nonprofits should be
included in the report.
Lindstrom believes it is larger than non -profits. Who will be part of all groups? Who will run for
local boards if no one lives here?
Lindstrom: Work toward 2 parallels units of deed restricted units. Live as new person in town.
Move through life cycle. Don't compete with 2nd home market.
Knudtsen: Tier types of units: rental, for sale, entry level.
Page 3
January 15, 2019 - Page 60 of 8
Wilkins: moving up in Vail from entry level is not available in Vail. Look at retirement. What comes
after employment, deed restrictions? What's the balance?
Knudtsen: EPS will keep business expense, quantity over time, cost of unfilled positions and turn
over, as well as pay differential within valley? EPS can quantify. Will they pay more to bring
people to Vail?
Knudtsen: Like for like is the challenge. Think about comparison of additional employee expenses
vs additional employer expenses. Similar dollars. EPS can quantify this. Can show actual dollars
spent on housing. Once quantified can show impacts.
Lindstrom quantify recruitment choices for instance between number 1st or 2nd choice versus other
choices.
Wilkins: quantify employee costs.
Knudtsen listed data availability.
• QCW state need letter from TOV, this has good bureau of labor statistics with
location and wage levels. Data is proprietary so need to report out aggregate data.
Hard to work with, listed by month. Generally review a month over time.
• Can do analysis by geography or other.
• Decide how to display, use simple infographics.
• Include in summary QCW:
• Jobs
• Time series
• Geography
• Wage Level
• Inventory EHUs
• Market rate — have 2015 census, American Community Survey (ACS)
• Local Health Department for commuting data
• Community surveys
•
Ruther said for EPS to check with RRC for community survey results.
Convene major employers for focus groups.
Lindstrom said focus groups may be possible but indicated one on one phone calls may be better.
David Schwartz and Knudtsen will reply in a week.
Ruther reminded Knudtsen and Board about the scope of work.
Lindstrom wants Board to get draft for review and to collaborate with EPS.
Ruther said there is a need to communicate tradeoffs.
Knudtsen said the timeline is good for a January 2, 2019 start date.
Page 4
January 15, 2019 - Page 61 of 8
2.4 Housing Authority Council Update Preparation
Ruther provided an update and review for the update to Council. The Housing department has
included 2018 stats, department and Authority progress, housing policy statement, Vail InDEED, a
review of current projects and long term funding information. Lindstrom will present to Council on
December 18, 2018.
2.5. East Vail Parcel Update
The East Vail parcel is going to Town Council executive session on December 18 with a public
session regarding process. Triumph Development plans on submitting applications soon.
2.6. Potential Housing Site Discussion
Item tabled to January 8, 2019 meeting.
2.7. Housing Summit Update
Ruther indicated all Board members should have received an invitation to the summit. There is
money in the 2019 budget to cover Board member expense. The Housing department will sign up
the Authority members who wish to attend.
Wilkins can attend all days except January 17.
The Board inquired about the cost to attend. Per Ruther the conference only is $460 which
includes meetings and food. There is a YIMBY session on January 17 cost approximately $50-60
for that day only.
3.1. C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of
property interests and to determine positions, develop a strategy and instruct negotiators,
regarding: submitted Vail InDEED applications and program details.
There were no Vail InDEED applications for review at this time. Per Ruther a special meeting will
be called as necessary should there be an application for review prior to the end of the year.
Lindstrom reminded the group there was a Civic Area Plan open meeting tonight at 5. He believes
the Board should stay on top of this subject. Meza plans to attend for the group.
4.1 No action as a result of executive session.
5.1 Wilkins made a motion to adjourn the meeting at 5:00 PM.
MOTION: Wilkins SECOND: Morales VOTE: 4-0
Next Meeting — January 8, 2019
December 25, 2018, Meeting Cancelled
Future Agenda Items:
• 2019 Budget
• Housing Data
• Open Lands Plan Discussion
Page 5
January 15, 2019 - Page 62 of 8
• East Vail Parcel Update
• West Vail Master Plan Discussion
• Housing Sites
Page 6
January 15, 2019 - Page 63 of 8
TOWN OF 1 X41
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC:
Matters from Mayor Council and Committee Reports
PRESENTER(S): Dave Chapin, Mayor
BACKGROUND: Town staff requests council consider confirming the proposed date of March
12, 2019 for the annual "State of the Town" Community Meeting.
January 15, 2019 - Page 64 of 8
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct negotiators,
Regarding: purchase or sale of real property.
PRESENTER(S): Matt Mire, Town Attorney
January 15, 2019 - Page 65 of 8
TOWN OF 1 X41
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: USFS White River Forest Health and Fuels Management Project Comment
Letter
ATTACHMENTS:
Description
Staff Memo Regarding White River Forest Health and Fuel Management
USFS White River Forest Health and Fuels Management Project Comment Letter
White Forest Health and Fuels Managment Project Scoping Letter
White Forest Health and Fuels Managment Project NOPA
January 15, 2019 - Page 66 of 8
TOWN OF VAIL.
Memorandum
To: Town Council
From: Mark Novak, Fire Chief
Date: January 15, 2019
Subject: USFS White River Forest Health and Fuels Management Project
I. Purpose:
The purpose of this memo is to provide background information regarding the potential
submittal of a letter supporting and commenting on the USFS-project
II. Background
The USFS is accepting comments on the White River Forest Health and Fuels
Management Project. This project is a forest wide vegetation management project that
has multiple objectives which include:
1. Continued management of live and dead fuels within previously created fuel
breaks in the Wildland Urban Interface.
2. Improving individual tree growth, vigor, and resiliency.
3. Reducing the extent of insects or other diseases present in regenerating
lodgepole pine stands.
4. Continued diversity enhancement through maintaining and protecting young
Engelmann spruce trees in areas affected by past spruce beetle outbreaks.
The comments proposed by Vail Fire staff would increase the effectiveness of the
proposed treatments in the Wildland Urban Interface and create more effective
defensible space immediately adjacent to developed properties.
111. Requested Action
Approve on consent, a support letter to the USFS regarding the White River Forest
Health and Fuels Management Project.
January 15, 2019 - Page 67 of 8
TOWN OF VAIL:
January 3, 2019
White River National Forest
Attn: Shelby Limberis
PO Box 190
Minturn, CO 81645
Dear Ms. Limberis,
Please accept this letter as formal comment for the White River Forest Health and Fuels Management
Project and thank you for the opportunity to comment on this project. The Town of Vail would like to
formally support this proposed action with consideration for the comments below. The Town believes
that this unique approach of a forest wide analysis is a good way to address long term forest health and
fuels management projects. The Town of Vail supports proactive management of the National Forest
System Lands. Please consider the following comments when considering the merits of the proposed
actions:
1. Expand the boundaries of the proposed action to include the areas adjacent to previously
treated units. This is of particular concern within designated WUI areas. The areas between
many of the previously treated areas contain large volumes of wildfire fuels and unhealthy
forest stands.
2. Similar to the previous comment the Town would like to see consideration for the development
of a standard forest wide prescription for extension of defensible space from the non-federal
land onto the federal land. In many places across the forest, there are homes within close
proximity (less than 30 feet) to the National Forest Boundary. This limits the ability for property
owners to modify fuels on their own property. Having a standard prescription for extension of
defensible space on National Forest System land would allow willing property owners to
adequately protect their home from a wildfire coming from USFS property while also providing a
level of protection of the forest from fires originating on private property. Often times when
private property owners have the motivation to create defensible space they do not have the
patience to wait through a typical environmental assessment for their small project. A standard
prescription could decrease administrative work for the USFS while encouraging property
owners to assume greater responsibility in protecting their home from wildfire.
3. Several sections of the proposed action reference a treatment cap of 1000 acres forest -wide per
year. This limitation upon treatment acres will result in treatments that are a very small fraction
January 15, 2019 - Page 68 of 8
of the overall size of the forest as well as previously treated acres. Raising the cap would
increase the ability to address forest -wide issues and potentially reduce cost by taking
advantage of economies of scale. The White River National Forest is one of the largest single
forests in the nation (2.3 million acres). A 1000 acre per year treatment cap would result in
treatment of a maximum of 0.5% of the forest annually.
4. The standard prescriptions for pre -commercial thinning of regenerated lodgepole pine stands
are well thought out and supported by substantial science. The prescription for thinning within
the WUI contains a variety of slash treatment options. Substantial consideration should be
given in selection of slash treatment options. The options of lop and scatter and mastication,
while cost effective, could substantially increase wildfire hazard until that material has sufficient
time to decompose, which could be decades. Use of methods such as mechanical removal and
pile and burn will decrease wildfire risk.
The Town would like to thank you for the time you have taken to fully analyze this project. If you have
any questions regarding these comments please direct them to:
Paul Cada
Vail Fire and Emergency Services
Wildfire Program Administrator
970.477.3475
pcada@vailgov.com
Sincerely,
Greg Clifton
Town Manager
Town of Vail
January 15, 2019 - Page 69 of 8
USDA United States Forest White River National Forest 900 Grand Ave
Department of Service Glenwood Springs, CO 81601-3602
Agriculture
al
File Code: 1950
Date: December 18, 2018
Dear Interested Party,
The White River National Forest welcomes your comments on its proposal to implement a forest
wide vegetation management project in Eagle, Garfield, Mesa, Pitkin, Rio Blanco, and Summit
Counties. The proposal aims at improving forest health and perpetuating past management
actions through:
• Continued management of live and dead fuels within previously created fuel breaks in the
Wildland Urban Interface.
• Improving individual tree growth, vigor, and resiliency through reducing densities in
naturally regenerating stands of young lodgepole pine.
• Reducing the extent of insects or diseases present in regenerating lodgepole pine stands.
• Continued diversity enhancement through maintaining and protecting young Engelmann
spruce trees planted in areas affected by past spruce beetle outbreaks.
This landscape level project is unique because of its condition -based approach that intends to
authorize flexible management of forest vegetation in a timely manner. It is a different kind of
analysis which is based on rapidly changing environmental conditions and is responsive to actual
on -the -ground conditions. Analysis will occur using existing data and a narrow range of options,
as well as engagement with stakeholders and the public. The White River National Forest will
seek public, stakeholder and local government input during the initial scoping and comment
period for this project. Following an affirmative Decision on the project, the White River
National Forest will outreach to local affected communities on a site-specific basis prior to
implementation. This public outreach would be conducted to provide local communities with an
opportunity to help shape the selection of treatment areas and other implementation details. The
White River National Forest would maintain a contact list for ongoing public involvement
throughout this project. If you, or your organization, would like to be included on this contact
list please request the White River National Forest to add your contact information to this master
list. In addition to maintaining a master list for ongoing correspondence and collaboration, the
Forest would use other methods, such as news releases, social media, and public meetings to
involve the local public, as appropriate for a given project. Following implementation, individual
treatments would be monitored to determine responsiveness to resource objectives, effectiveness
of project guidelines, and compliance with regulatory requirements. Annual monitoring results
would be published on the forest's project webpage.
Caring for the Land and Serving People
Printed on Recycled Paper
co
January 15, 2019 - Page 70 of 8
2
This comment period is intended to provide those interested in or affected by this proposal an
opportunity to comment on the proposed action before the Responsible Official makes a
decision.
It is anticipated that this project will use a Categorical Exclusion (CE). A CE is a category of
actions established by either the Secretary (of Agriculture), the Chief, or by statute, and is
excluded from documentation in an Environmental Assessment (EA) or Environmental Impact
Statement (EIS). This project is currently being considered under 36 CFR 220.6 (e)(6) - Timber
stand and/or wildlife habitat improvement activities that do not include the use of herbicides or
do not require more than 1 mile of low standard road construction.
To make a fully informed decision it is important that I understand any issues you may have with
this proposal and how you believe they could be addressed. Therefore, I am requesting feedback
on the project during scoping to identify any potential issues that have not already been
identified. The Proposed Action provides information on the project and details what actions are
being proposed. The Proposed Action is available online at:
https://www.fs.usda.gov/project/?project=55257. In order for your input to be most useful, it
should be specific to this proposal rather than generic to all projects of this type. Comments
offered in support of the proposal are also welcome.
The following options are available for submitting comments:
Electronic comments including attachments can be submitted to:
https://cara.ecosystem-management.org/Public//CommentInput?Projeet-55257
Hardcopy comments can be mailed, hand -delivered or faxed as follows:
Mail Hand Deliver
White River National Forest White River National Forest Offices located in
Attn: Shelby Limberis Glenwood Springs, Carbondale, Rifle, Meeker,
PO Box 190 Minturn, and Silverthome.
Minturn, CO 81645
Faxed to (970) 827-9343.
Be sure to note on the cover page that comments are for the White River Forest Health and Fuels
Management Project, Attn: Shelby Limberis.
Comments will be accepted any time, but will be most helpful if submitted prior to January 31,
2019. Names and contact information submitted with comments will become part of the public
record and may be released under the Freedom of Information Act. Decisions that are
categorically excluded from documentation in an Environmental Assessment (EA) or
Environmental Impact Statement (EIS) are not subject to an administrative review process (pre -
decisional objection process) (Agriculture Act of 2014, Subtitle A, Sec. 8006).
Additional information regarding this proposal can be obtained from: Shelby Limberis, PO Box
190, Minturn, Colorado, 81645; by phone: (970) 827-5161; or by email:
shelby.limberis@usda.gov.
January 15, 2019 - Page 71 of 8
Thank you for your interest and engagement in the management of your White River National
Forest.
WerA
SCOTT G. FITLIAMS
Forest Supervisor
cc: Shelby Limberis
3
January 15, 2019 - Page 72 of 8
January 15, 2019 - Page 73 of 8
White River Forest Health and
Fuels Management Project
White River National Forest
Eagle, Garfield, Mesa, Pitkin, Rio Blanco, and Summit County, Colorado
Comments Welcome
The White River National Forest welcomes your comments on its proposal to implement a
forest wide vegetation management project in Eagle, Garfield, Mesa, Pitkin, Rio Blanco, and
Summit Counties. This project is currently being considered categorically excluded from
documentation in an environmental assessment or environmental impact statement under 36
CFR 220.6 (e)(6) - Timber stand and/or wildlife habitat improvement activities that do not
include the use of herbicides or do not require more than 1 mile of low standard road
construction. The proposal aims at improving forest health and perpetuating past
management actions through:
• Continued management of live and dead fuels within previously created fuel breaks in
the Wildland Urban Interface.
• Improving individual tree growth, vigor, and resiliency through reducing densities in
naturally regenerating stands of young lodgepole pine.
• Reducing the extent of insects or diseases present in regenerating lodgepole pine
stands.
• Continued diversity enhancement through maintaining and protecting young
Engelmann spruce trees planted in areas affected by past spruce beetle outbreaks
This landscape level project is unique because of its condition -based approach that intends to
authorize flexible management of forest vegetation in a timely manner. It is a different kind
of analysis which is based on rapidly changing environmental conditions and is responsive to
actual on -the -ground conditions. Analysis will occur using existing data and a narrow range
of options, as well as engagement with stakeholders and the public. The White River
National Forest will seek public, stakeholder and local government input during the initial
scoping period for this project. Following an affirmative Decision on the project, the White
River National Forest will outreach to local affected communities on a site-specific basis
prior to implementation. The White River National Forest would maintain a contact list for
ongoing public involvement throughout this project. If you, or your organization, would like
to be included on this contact list please request the White River National Forest to add your
contact information to this master list. In addition to maintaining a master list for ongoing
correspondence and collaboration, the Forest would use other methods, such as news
releases, social media, and public meetings to involve the local public, as appropriate for a
given project. Following implementation, individual treatments would be monitored to
determine responsiveness to resource objectives, effectiveness of project guidelines, and
compliance with regulatory requirements. Annual monitoring results would be published on
the forest's project webpage.
January 15, 2019 - Page 74 of 8
White River Forest Health and Fuels Management Project Proposed Action
This comment period is intended to provide those interested in or affected by this proposal an
opportunity to comment on the proposed action before the Responsible Official makes a
decision.
Background
In response to a stand replacing disturbance, lodgepole pine typically naturally regenerates as
dense forest often containing thousands of seedlings per acre. As these seedlings grow,
competition with neighboring trees increases to a point where trees stagnate. Disturbance
processes can be natural such as bark beetle outbreaks and wildfire, or they can be man-made
through timber harvests.
From the mid-1980s through the mid-1990s the White River National Forest conducted
timber harvesting activities that regenerated lodgepole pine stands across the forest. Many of
these stands are currently over -stocked and are in need of density reduction treatments to
reduce competition and promote individual tree vigor.
In addition to past management activities the lodgepole pine cover -type on the White River
National Forest was recently affected by mountain pine beetle populations that reached
epidemic levels. Mortality rates varied across the Forest, however in some areas mortality
rates were high, resulting in 50% or more of the mature lodgepole pine being killed by the
mountain pine beetle. In response to stand conditions resulting from the mountain pine
beetle epidemic the White River National Forest has implemented, and will continue to
implement, fuels reduction projects across the forest to preventatively protect private
property, community infrastructure, and national forest resources and to provide for fire
fighter safety. Overtime these completed fuel breaks have regenerated and are overly dense
with current stocking levels exceeding 2,500 trees per acre. The desired stocking levels are
between 150 and 1500 trees per acre.
Intermediate treatments, including thinning, can reduce tree density in these areas, which
opens growing space, increases water and nutrient availability, can remove dwarf mistletoe,
and increase tree vigor.
Purpose and Need for Action
The purpose of the proposed action is to:
• Improve forest health:
o Improve individual tree growth, vigor and resiliency through reducing
densities in young stands of lodgepole pine.
o Improve or maintain forest health by reducing the extent of insects or diseases
present in regenerating lodgepole pine stands.
• Maintain past management objectives:
o Maintain existing fuel breaks with the Wildland Urban Interface (WUI)
through managing live and down fuels.
o Continue to enhance diversity through maintaining and protecting young
Engelmann spruce trees planted in areas affected by past spruce beetle
outbreaks.
Page 2 of 10
January 15, 2019 - Page 75 of 8
White River Forest Health and Fuels Management Project Proposed Action
The proposed action is needed because:
• Previously completed silvicultural treatments in the lodgepole cover -type have
regenerated and are overly dense with current stocking levels exceeding 2,500 trees
per acre. Desired stocking levels are between 150 and 1500 trees per acre.
• Lodgepole pine has regenerated or is expected to regenerate under partially dead
canopies created by recent natural disturbances including wildfire and insect
outbreaks. These conditions can create understories that are diseased, poorly
developed and overly dense.
• Naturally regenerating subalpine fir is competing with Engelmann spruce trees
planted in salvage harvest units.
Proposed Action
To address the purpose and need, the Forest Service is proposing to implement a maximum
of 1,000 acres of vegetation management activities on National Forest System Lands
annually until significant changes in conditions warrant a new analysis. Vegetation
management activities include:
• Pre -commercially thinning previously managed stands that are fully stocked and are
in need of density reduction.
• Target lodgepole pine stands that have been affected by natural disturbances
including the recent mountain pine beetle epidemic or wildfire. Stands proposed for
treatment would have fully stocked understories that are in need of density reduction.
• On specific sites it is also desirable to reduce the density of regenerating subalpine fir
trees in areas that were previously harvested and planted with Engelmann spruce.
The Forest Service would prioritize areas to be treated on an annual basis. No thinning
treatments would occur in Forest Plan Management areas 1.11 Pristine Wilderness, 1.12
Primitive Wilderness, 1.13 Semi -Primitive Wilderness or 1.5 Wild Rivers -Designated and
Eligible. A pre -implementation checklist would be completed by Resource Specialists to
identify any site specific conditions that may need to be addressed such as cultural sites or
important wildlife habitat.
Silviculture Prescriptions
Depending on stand conditions, the proposed treatments would be accomplished utilizing one
of the following prescriptions:
Prescription 1— Pre -commercial Thinning
Thin overstocked stands to a residual stocking level of 300-1500 trees per acre. Favor
retention of Engelmann spruce and subalpine fir trees over lodgepole pine trees. Retain
existing aspen in groups where they exist within stands. Favor retention of trees with large
diameters, good crown ratios and healthy branches over suppressed small diameter lodgepole
pine. Either fell trees infected with insects or diseases or if feasible, prune infected branches.
Residual tree spacing would generally range from 5x5 feet to 12x12 feet, with some
variability in order to retain the most dominant trees. In stands that are 10 acres and larger,
Page 3 of 10
January 15, 2019 - Page 76 of 8
White River Forest Health and Fuels Management Project Proposed Action
retain 20% of the stand in un -thinned groups '/2 acre in size to provide for snowshoe hare
habitat. Stands that are less than 10 acres in size would not retain un -thinned groups.
This prescription would be applied to forested areas outside the Wildland Urban Interface
(WUI), as described in a Community Wildfire Protection Plan (CWPP) and may occur within
designated Colorado Roadless Areas. The overall objective of the treatment is to improve
growth and individual tree vigor. The target residual tree density will be determined on an
individual stand basis and would be based on a number of factors including the age of the
existing trees, the current stand density, and forest plan management area direction. A
variety of slash treatments, as described in the Implementation Methods section, may be
applied to treated areas. Below are two examples of thinning treatments:
Example 1
A stand of trees within the suitable timber base that was harvested or impacted by a natural
disturbance (mountain pine beetle, wildfire, wind/storm blowdown, etc.) in the late 1980s
and has naturally or artificially regenerated would be pre -commercially thinned to a residual
tree density of 400-600 trees per acre. Tree spacing would range from 8x8 feet to 11x11 feet.
In this example trees are approximately 30 years old and have begun to compete with each
other for resources. Reducing tree densities will reduce competition between trees and allow
for improved vigor and tree growth.
Example 2
A stand of trees within the suitable timber base that was harvested or impacted by a
disturbance (mountain pine beetle, wildfire, wind/storm blowdown, etc.) in the past 15 years
and has naturally or artificially regenerated would be pre -commercially thinned to a residual
tree density of 750-1200 trees per acre. Tree spacing would range 5x5 feet to 6x6 feet. In
this example trees are less than 15 years old and although the numbers of seedling present are
high, they are small and have not yet begun to compete with each other for resources.
Retaining a higher residual density at this age will allow for continued vertical tree growth
and will provide less competition between trees as they mature.
Prescription 2 — Pre -commercial Thinning WUI
Thin overstocked stands to a residual stocking level of 150-400 trees per acre on average.
Stands that are proposed to be treated using this prescription would not retain un -thinned
areas that provide for snowshoe hare habitat. Favor retention of Engelmann spruce and
subalpine fir trees over lodgepole pine trees. Retain existing aspen in groups where they
exist within stands. Favor retention of trees with large diameters, good crown ratios and
healthy branches over suppressed small diameter lodgepole pine. Either fell trees infected
with insects or diseases or if feasible, prune infected branches. Residual tree spacing would
generally range from 10x10 feet to 16 feet x 16 feet, with some variability in order to retain
the most dominant trees.
Overstocked stands that occur within 1,000 feet of private property would be thinned using a
feathering technique, with the average number of trees per acre increasing as the distance
from private property increases. Final residual stocking would meet Forest Plan Standards of
150 trees per acre.
Page 4 of 10
January 15, 2019 - Page 77 of 8
White River Forest Health and Fuels Management Project Proposed Action
Example:
In a previously treated fuel break that is 600 feet in width: thin the first 200 feet (closest to
infrastructure/values) to a residual stocking of less than 50 trees per acre, thin the next 200
feet to a residual stocking of 100-150 trees per acre and thin the last 200 feet (furthest from
infrastructure/values) to a residual stocking of 250-300 trees per acre.
This prescription would be applied to forested areas within the Wildland Urban Interface
(WUI) as defined in a Community Wildfire Protection Plan (CWPP), or adjacent to sensitive
infrastructure such as powerline corridors. These treatments may occur within designated
roadless areas. The target residual tree density will be determined on an individual stand
basis and would be based on a number of factors including the age of the existing trees, the
current stand density, and forest plan management area direction. A variety of slash
treatments, as described in the Implementation Methods section, may be applied to treated
areas.
Prescription 3 — Tree Release and Weeding
Remove all trees within 15-30 feet of planted spruce trees. Final spacing would vary and
would be dependent on the amount of subalpine fir present within the stand.
This prescription would be applied to approximately 585 acres of previously harvested areas
located on the Aspen-Sopris Ranger District. These stands were harvested utilizing a salvage
prescription following a spruce bark beetle outbreak in the late 1990s. Following harvesting
activities, stands were planted with Engelmann spruce. Currently natural subalpine fir
regeneration is competing with planted trees and there is a desire to reduce that competition
in order to maintain stand diversity.
Treatment Methods
Depending on site and stand conditions, a variety of treatment methods may be used to
achieve desired conditions.
Hand Treatments — Lop and Scatter
Thinning treatments would be conducted by hand crews utilizing chainsaws or similar hand
operated equipment. Activity slash would be bucked into lengths less than 6 feet and
scattered to a depth less than 18 inches.
Hand Treatments — Pile and Burn
Thinning treatments would be conducted by hand crews utilizing chainsaws or similar hand
operated equipment. Activity slash piles would be created by hand and burned by the Forest
Service.
Mechanical Treatment — Mastication or Chipping
Thinning treatments would be conducted using ground based mechanical equipment that may
be wheeled or tracked. Activity slash would be chipped, mowed or masticated and left on
site. Desired fuel depth would be less than 3 inches.
Page 5 of 10
January 15, 2019 - Page 78 of 8
White River Forest Health and Fuels Management Project Proposed Action
Mechanical Treatment — Removal
Thinning treatments would be conducted using ground based mechanical equipment that may
be wheeled or tracked. Activity slash would be removed.
Treatment Area Selection
The Forest Service would prioritize areas to be treated on an annual basis. No thinning
treatments would occur in Forest Plan Management areas 1.11 Pristine Wilderness, 1.12
Primitive Wilderness, 1.13 Semi -Primitive Wilderness or 1.5 Wild Rivers -Designated and
Eligible. The number of acres to be treated annually would depend on funding, but would
not exceed 1,000 acres. A pre -implementation checklist would be completed by Resource
Specialists to identify any site specific conditions that may need to be addressed such as
cultural sites or important wildlife habitat. Mechanical treatments would occur in areas that
are adjacent to existing system road templates or in areas that do not require more than 1 mile
of low standard road construction for the entire project area.
All proposed treatment areas within Colorado Roadless Areas have been previously treated
using clearcut silviculture prescriptions. At this time the Forest Service has preliminarily
identified approximately 600 acres of potential treatments within designated roadless areas
across the Forest.
Implementation Process
The Proposed Action does not identify specific treatments areas, is based on the condition of
the forest stand and not on specific identified treatment areas, and a well-defined process for
implementation is needed. The following steps have been identified for implementation:
• Prior to implementation the forester or silviculturist will identify areas for treatment
and prepare draft silvicultural prescriptions that document the chosen prescription, the
desired residual stocking levels, and the preferred implementation method.
• Treatment areas and silvicultural prescriptions are presented to an interdisciplinary
team (IDT) of resource specialists for completion of any necessary field surveys, such
as cultural resource inventories or wildlife habitat surveys.
• The IDT will meet to discuss field survey findings and resource specialist
recommendations. A pre -implementation checklist will be completed, documenting
the resource review and compliance with design features. Silvicultural prescriptions
are finalized.
• A news release will be prepared to inform the public about upcoming treatments.
Feedback from the public concerning the specific treatment areas, or input concerning
future treatment areas would be welcome.
• Projects will be implemented through appropriate mechanisms which may include
service contracts, Forest Service employees or stewardship contracts. Whichever
mechanism is chosen to implement the silvicultural prescription, a Forest Service
Page 6 of 10
January 15, 2019 - Page 79 of 8
White River Forest Health and Fuels Management Project Proposed Action
employee would oversee implementation to ensure compliance with design features
and contract provisions.
• Post treatment surveys that monitor compliance with the silvicultural prescription will
be conducted. Findings may be used to inform future treatments approved by the
Decision. Annual monitoring results would be published on the forest's project
webpage.
Management Direction
Forest Plan Goals and Objectives
The proposed action aligns with goals, objectives, and strategies from the 2002 White River
National Forest Land and Resource Management Plan (Forest Plan pgs. 1-3 — 1-15)
specifically;
Goal 1 Ecosystem Health
Promote ecosystem health and conservation using a collaborative approach to sustain the
nation's forests, grasslands and watersheds.
Objective la — Improve and protect watershed conditions to provide the water quality
and quantity and soil productivity necessary to support ecological functions and intended
beneficial uses.
Objective ld — Increase the amount of forest and rangelands restored to or maintained
in a healthy condition with reduced risk and damage from fires, insects, disease and invasive
species.
Strategy 1. d. 7 — Implement management practices, including prescribed fire,
that will move landscapes towards desired vegetation composition and structure as described
in the management area description and the Historic Range of Variability.
Strategy 1. d.9 — Over the life of the plan, management practices that mimic
ecological processes, such as fire insect and disease, and other disturbances, will operate on
forest and grassland landscapes in a manner consistent with desired conditions and
management area direction.
Objective le — Work cooperatively with individuals, organizations, local, state, tribal
and other federal agencies to promote ecosystem health and sustainability across landscapes.
Goal 2 Multiple Benefits to People
Provide a variety of uses, products and services for present and future generations by
managing within the capability of sustainable ecosystems.
Objective 2c — Improve the capability of national forest and rangelands to sustain
desired uses, values, products and services.
Goal 5 Public Collaboration
Engage the American public, interested organizations, private landowners, state and local
governments, federal agencies and others in the stewardship of National Forest System
Lands.
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White River Forest Health and Fuels Management Project Proposed Action
Objective 5a — Work cooperatively with individuals and organizations, local, state,
tribal, and federal governments to promote ecological, economic and social health and
sustainability across landscapes.
Strategy 5a.1— Provide opportunities for local governmental jurisdictions and
other interested parties to participate in planning and management of National Forest System
lands, especially where local governmental jurisdictions or other landowners are contiguous
to or may be affected by the management of these lands.
Forest Plan Management Area Direction
The project will be designed to conform to the Forest Plan and all other laws, regulations and
policies. Forest Plan standards and guidelines will be applied as appropriate to meet Forest
Plan goals and desired conditions. The proposed action may occur across multiple Forest
Plan management areas where appropriate except Forest Plan Management areas 1.11
Pristine Wilderness, 1.12 Primitive Wilderness, 1.13 Semi -Primitive Wilderness and 1.5
Wild Rivers -Designated and Eligible.
Nature of Decision to be Made
Preliminary review indicates this project may fall within a category of actions established by
statute for timber stand improvement activities and is excluded from documentation in an
Environmental Assessment (EA) or Environmental Impact Statement (EIS) per 36 CFR
220.6 (e)(6). A proposed action may be categorically excluded from further analysis and
documentation in an EA or EIS only if there are no extraordinary circumstances related to the
proposed action. The resource conditions that should be considered in determining whether
extraordinary circumstances related to a proposed action that warrant further analysis and
documentation in an EA or an EIS are:
1. Federally listed threatened or endangered species or designated critical habitat,
species proposed for Federal listing or proposed critical habitat, or Forest Service
sensitive species;
2. Flood plains, wetlands, or municipal watersheds;
3. Congressionally designated areas, such as wilderness, wilderness study areas, or
national recreation areas;
4. Colorado Roadless Areas or potential wilderness areas;
5. Research natural areas;
6. American Indians and Alaska Native religious or cultural sites; and
7. Archaeological sites, or historic properties or areas.
The mere presence of one of these resource conditions in the project area does not preclude
use of a CE. It is the existence of a cause -effect relationship between a proposed action and
the potential effect on these resource conditions and if such a relationship exists, the degree
of the potential effect of a proposed action on these resource conditions that determine
whether an extraordinary circumstance exists (FSH 1909.15, Chapter 30 — Categorical
Exclusion from Documentation).
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White River Forest Health and Fuels Management Project Proposed Action
For this project, the responsible official is the White River Forest Supervisor, Scott
Fitzwilliams. The responsible official will review resource input and public comments in
order to make the following decisions:
1. Do extraordinary circumstances exist that would warrant further analysis and
documentation in an Environmental Assessment or an Environmental Impact
Statement?
2. If no extraordinary circumstances exist and the proposed action proceeds as proposed:
• What design features/mitigation measures and monitoring requirements should be
applied to the proposed action?
Public Involvement
The project was first listed in the Schedule of Proposed Actions in December 2018 and
updates are provided quarterly. Further information about this project can be found on our
website at https://www.fs.usda.gov/project/?project=55257
Comment Process
The Forest is now soliciting comments on the proposed action. Your feedback on this
proposal will assist in refining design features and identifying potential issues. Comments
specific to the proposed action that identify a cause -effect relationship are most helpful.
The following options are available for submitting comments:
Electronic comments including attachments can be submitted to:
https://cara.ecosystem-management. org/Public//Commentlnput?Project=55257
Hardcopy comments can be mailed, hand -delivered or faxed as follows:
Mail Hand Deliver
White River National Forest White River National Forest Offices located in
Attn: Shelby Limberis Glenwood Springs, Carbondale, Rifle, Meeker,
PO Box 190 Minturn, and Silverthorne.
Minturn, CO 81645
Faxed to (970) 827-9343
Be sure to note on the cover page that comments are for the White River Forest Health and
Fuels Management Project, Attn: Shelby Limberis.
Comments will be accepted any time, but will be most helpful if submitted prior to January
31, 2019. Names and contact information submitted with comments will become part of the
public record and may be released under the Freedom of Information Act. Decisions that are
categorically excluded from documentation in an Environmental Assessment (EA) or
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White River Forest Health and Fuels Management Project Proposed Action
Environmental Impact Statement (EIS) are not subject to an administrative review process
(pre -decisional objection process) (Agriculture Act of 2014, Subtitle A, Sec. 8006).
Additional information regarding this action can be obtained from: Shelby Limberis, PO Box
190, Minturn, Colorado, 81645; by phone: (970) 827-5161; or by email:
slimberis@fs.fed.us .
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights
regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in
or administering USDA programs are prohibited from discriminating based on race, color, national origin,
religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital
status, family/parental status, income derived from a public assistance program, political beliefs, or
reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by
USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or
incident.
Persons with disabilities who require alternative means of communication for program information (e.g.,
Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or
USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay
Service at (800) 877-8339. Additionally, program information may be made available in languages other
than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form,
AD -3027, found online at http://www.ascr.usda.gov/complaint filing cust.html and at any USDA office
or write a letter addressed to USDA and provide in the letter all of the information requested in the form.
To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to
USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400
Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email:
program.intake@usda.gov .
USDA is an equal opportunity provider, employer and lender.
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VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Adjournment 5:00 pm (estimate)
TOWN Of UAIL
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