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HomeMy WebLinkAbout2019-01-15 Agenda and Supporting Documentation Town Council Afternoon and Evening Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 3:00 PM, January 15, 2019 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager Background: January 14, 2019 PEC meeting results will be provided to the Town Council and Town Clerk prior to the January 15 Town Council meeting. A copy of the agenda is attached for your reference. 2. Presentations / Discussion 2.1. Art in Public Places (Al PP) Program Information Update 20 min. Presenter(s): Molly Eppard, Art in Public Places Coordinator and Margaret Rogers, Al PP Board Member Background: Update on Al PP installations, art donations, and programs during 2018 to present, as well as upcoming summer 2019 projects. The following will be highlighted during this Al PP presentation to Town Council: Patrick Dougherty Stickwork installation, the donation of "To the extent of how deep the Valley is at some given time" by Lawrence Weiner from the collection of Vicki & Kent Logan, Art Walks, 12th Annual Vail Winterfest - Holiday Lantern Walk and Ice Theater, Red Sandstone Elementary School Garage Public Art, Summer 2019 programming, and Ford Park Art Space. Patrick Dougherty Al PP Video: https://youtu.be/v-tfl6tdG24 2.2. Vail Snow Days Recap/ 2019 Spring Back to Vail Funding Release 30 min. Request Presenter(s): James Deighan, Highline Sports and Entertainment Action Requested of Council: Town Council is asked to authorize releasing the $300,000 for the Spring Back to Vail 2019 event which has a placeholder in the 2019 general fund budget. Background: Highline, Vail Resorts, and the lodging and merchant communities believe that the reconceptualized Snow Days presents a viable model for future large scale concert events during need periods. Snow Days 2018 will therefore serve as a model for Spring Back to Vail 2019 April 12-14. Vail Resorts has committed $200,000, plus incremental marketing and production support to the event. Highline is ready to begin planning the 2019 event, and therefore needs authorization for the release of $300,000. 3. Information Update January 15, 2019 - Page 1 of 84 3.1. VLHA December 11, 2018 Meeting Results 4. Matters from Mayor, Council and Committee Reports 4.1. Matters from Mayor Council and Committee Reports Presenter(s): Dave Chapin, Mayor Background: Town staff requests council consider confirming the proposed date of March 12, 2019 for the annual "State of the Town" Community Meeting. 5. Executive Session 5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: purchase or sale of real property. Presenter(s): Matt Mire, Town Attorney 6. Any Action As A Result Of Executive Session 7. Consent Agenda 7.1. USFS White River Forest Health and Fuels Management Project Comment Letter 8. Citizen Participation 9. Adjournment 9.1. Adjournment 5:00 pm (estimate) 10. The Vail Town Council will join the US Mountain Summit event at the Donovan Pavilion beginning at 5:30. The Summit is a four day conference addressing affordable housing and is sponsored by the Town of Vail, Vail Resorts, RCLCO and the Vail Valley Partnership. 15 min. 30 min. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. January 15, 2019 - Page 2 of 84 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager BACKGROUND: January 14, 2019 PEC meeting results will be provided to the Town Council and Town Clerk prior to the January 15 Town Council meeting. A copy of the agenda is attached for your reference. ATTACHMENTS: Description January 2, 2019 DRB Meeting Results January 14, 2019 PEC Meeting Agenda January 15, 2019 - Page 3 of 84 TOWN OF9 DESIGN REVIEW BOARD January 2, 2019, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 NO MEETING WAS HELD DUE TO LACK OF A QUORUM 1. Call to Order 1.1. Attendance 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 5169 Gore Circle - Sisk Residence 3.2. 332 Mill Creek Circle - Triple Threat NLC LLC 3.3. 100 East Meadow Drive Unit 15 - Gatto Pardo Bianco LLC 4. Main Agenda 4.1. DRB18-0517 - Vail Golf Course Homes LLC Final review of new construction (duplex) Address/Legal Description: 1106 Hornsilver Circle/Lot 9, Block 6, Vail Village Filing 7 Applicant: Vail Golf Course Homes LLC, represented by Scott S. Turnipseed, AIA Planner: Ashley Clark 4.2. DRB18-0574 - Sisk Residence Final review of new construction (single family residence) Address/Legal Description: 5169 Gore Circle/Lot 5, Block 2, Bighorn Subdivision 5th Addition Applicant: Thomas Sisk, represented by Greg Cummings Construction Planner: Erik Gates 4.3. DRB18-0589 Town of Vail Final review of exterior alteration (re-roof/solar) Address/Legal Description: 2507 Arosa Drive/Lot 5, Block D, Vail Das Schone Filing 1 Applicant: Town of Vail, represented by John King Planner: Erik Gates 4.4. DRB18-0590 Triple Threat NLC LLC Final review of Change to Approved Plans (wall/gate) Address/Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1 Applicant: Triple Threat NLC LLC, represented by Berglund Architects Planner: Erik Gates January 15, 2019 - Page 4 of 84 4.5. DRB17-0390 - Gatto Pardo Bianco LLC Final review of an exterior alteration (facade) Address/Legal Description: 100 East Meadow Drive Unit 15/Lot 0, Block 5D, Vail Village Filing 1 Applicant: Gatto Pardo Bianco LLC, represented by Steven James Riden Architect Planner: Jonathan Spence 5. Staff Approvals 5.1. DRB18-0578 - Pennock Residence Final review of an exterior alteration (vent) Address/Legal Description: 2844 Snowberry Drive/Lot 18, Block 9, Vail intermountain Development Subdivision Applicant: Levis Pennock, represented by R and H Mechanical Planner: Ashley Clark 5.2. DRB18-0585 - Alpenrose Final review of a sign Address/Legal Description: 100 East Meadow Drive Unit 25/Vail Village Filing 1, Block 5D, Lot 0 Applicant: Mimava LLC, represented by Alpenrose Vail LLC Planner: Jonathan Spence 5.3. DRB18-0591 Horton Residence Final review of an exterior alteration (stucco/windows/doors) Address/Legal Description: 1380 Westhaven Circle Unit A/Lot 22, Glen Lyon Subdivision Applicant: Michael Horton, represented by Ulf Built Planner: Jonathan Spence 5.4. DRB18-0593 Johnson Residence Final review of a change to approved plans Address/Legal Description: 3245 Katsos Ranch Road Unit E/Lot 8, Block 1, Vail Village Filing 12 Applicant: Tait Johnson, represented by Scott S. Turnipseed, AIA Planner: Chris Neubecker 5.5. DRB18-0595 - Udon Noodle House Final review of a sign application Address/Legal Description: 2161 North Frontage Road West / Lot 2A, Vail Das Schone Filing 3 Applicant: Udon Noodle Company, represented by Kewei Liu Planner: Jonathan Spence 5.6. DRB18-0597 - Soul Cycle Final review of a sign Address/Legal Description: 100 East Meadow Drive Unit 2/Lot M & 0, Block 5D, Vail Village Filing 1 Applicant: Town of Vail, represented by Soul Cycle January 15, 2019 - Page 5 of 84 5.7. DRB18-0601 Vista Bahn Building LLC Final review of a sign (Club One) Address/Legal Description: 298 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1 Applicant: Vista Bahn Building LLC, represented by Impact Graphics and Signs Planner: Jonathan Spence 5.8. DRB18-0603 - 7 Hermits Brewing Final review of a sign (menu) Address/Legal Description: 278 Hanson Ranch Road/Lot A - C, Block 2, Vail Village Filing 1 Applicant: 7 Hermits Brewing, represented by Sign Design and Graphics Planner: Jonathan Spence 5.9. DRB18-0606 Bleser Residence Final review of an exterior alteration Address/Legal Description: 5187 Black Gore Drive Unit 1/Lot 5, Heather of Vail Applicant: Walter Bleser, represented by LKSM Design 5.10. DRB18-0608 - Gartner Residence Final review of an exterior alteration (windows/door) Address/Legal Description: 1179 Sandstone Drive/Lot 3, Block 1, Lion's Ridge Subdivision Filing 4 Applicant: David Gartner, represented by Renewal by Andersen The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24- hour notification, dial 711. January 15, 2019 - Page 6 of 84 TOWN LIFO January 14, 2019, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PLANNING AND ENVIRONMENTAL COMMISSION 1. Call to Order 1.1. Attendance 2. Main Agenda 2.1. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-4, Requirements by Employee Housing Unit (EHU) Type, Vail Town Code, to allow for an increase in the maximum size of a Type III Employee Housing Unit. (PEC18-0031) 2 min. The applicant has requested this item be continued to the a future regularly scheduled meeting of the Planning and Environmental Commission. This item will be re -noticed at that time. Applicant: Mauriello Planning Group Planner: Chris Neubecker 2.2. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 14-10-5, Building Materials and Design, Vail Town Code, and Section 14-10-8, Landscaping, Drainage and Erosion Control, Vail Town Code, relating to wildfire protection and the proposed adoption of the International Wildland Urban Interface Code, and setting forth details in regard thereto. (PEC18-0035) 2 min. The applicant has requested this item be tabled to the January 28, 2019 regularly scheduled meeting of the Planning and Environmental Commission. Applicant: Vail Fire & Emergency Services Planner: Chris Neubecker 2.3. A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a new multifamily structure with below grade parking, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC18-0034) 2 min. The applicant requests that this item be tabled to the January 28, 2019 PEC meeting. Applicant: Lazier Lionshead LLC, represented by Braun Associates Inc. Planner: Jonathan Spence 2.4. A request for the review a variance from Section 12-7H-10, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a side setback of zero feet (0') where ten feet (10') is required for a new multifamily structure, located at 500 East Lionshead Circle/Lot 3, January 15, 2019 - Page 7 of 84 Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC18-0036) 2 min. The applicant requests that this item be tabled to the January 28, 2019 PEC meeting. Applicant: Lazier Lionshead LLC, represented by Braun Associates, Inc. Planner: Jonathan Spence 2.5. A request for a recommendation to the Vail Town Council for a review of the Vail Land Use Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the designation of 4722 Meadow Drive (Bighorn Townhouses "Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968) from unidentified to Medium Density Residential, and setting forth details in regard thereto. (PEC18-0046) 10 min. Applicant: Town of Vail Planner: Jonathan Spence 2.6. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 4722 Meadow Drive (Bighorn Townhouses "Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968) from unidentified to Low Density Multi -Family District and setting forth details in regard thereto. (PEC18-0039) 10 min. Applicant: Bighorn Townhouse Association, represented by Mauriello Planning Group Planner: Jonathan Spence 2.7. A request for the review a variance from Section 12-6F-6, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a rear setback of zero feet (0') where twenty feet (20') is required for a detached garage, located at 4722 Meadow Drive (Bighorn Townhouses "Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968), and setting forth details in regard thereto. (PEC18-0038) 10 min. Applicant: Bighorn Townhouse Association, represented by Mauriello Planning Group Planner: Jonathan Spence 2.8. A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure the property line between 2420 Chamonix Road/Parcel D, Chamonix Vail Community (previously known as Parcel B, Vail Das Schone Filing 1), and the 2399 N. Frontage Road W/Vail Das Schone Filing 1, Parcel A, a resubdivision of Tract D, and setting forth details in regard thereto. (PEC18- 0042) This application has been withdrawn. Applicant: Town of Vail, represented by George Ruther Planner: Chris Neubecker 2.9. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of a portion of 2399 N. Frontage Road January 15, 2019 - Page 8 of 84 W./Vail Das Schone Filing 1, Parcel and setting forth details in regard thereto. The rezoning will change a portion of the site from General Use (GU) to Housing (H). (PEC18-0043) This application has been withdrawn. Applicant: Town of Vail, represented by George Ruther Planner: Chris Neubecker 2.10. A request for issuance of a conditional use permit pursuant to Section 12- 61-3, Conditional Uses, Vail Town Code, pursuant to the requirements of Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the development of market rate dwelling units within the Housing (H) zone district, located at 2420 Chamonix Road/Parcel D, Chamonix Vail Community (previously known as Parcel B, Vail Das Schone Filing 1) and setting forth details in regard thereto. (PEC18-0044) This application has been withdrawn. Applicant: Town of Vail, represented by George Ruther Planner: Chris Neubecker 2.11. A request for review of a Development Plan, pursuant to Section 12-61-11, Development Plan Required, Vail Town Code, for the construction of dwelling units and one Employee Housing Unit (EHU) located at 2420 Chamonix Road/Parcel D, Chamonix Vail Development, (previously known as Parcel B, Vail Das Schone Filing 1), and setting forth details thereto. (PEC 18-0045) This application has been withdrawn. Applicant: Town of Vail, represented by George Ruther Planner: Chris Neubecker 2.12. A request for a variance from Section 12-21-10, Development Restricted, Vail Town Code, pursuant to Title 12, Chapter 17, Variances, Vail Town Code, to allow for the construction of a two-family structure with attached Employee Housing Unit on a slope of forty percent (40%) or greater, located at 2420 Chamonix Road/Parcel D, Chamonix Vail Community (previously known as Parcel B, Vail Das Schone Filing 1), and setting forth details thereto. (PEC 18-0047) This application has been withdrawn. Applicant: Town of Vail, represented by George Ruther Planner: Chris Neubecker 3. Approval of Minutes 3.1. December 10, 2018 PEC Results 4. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please January 15, 2019 - Page 9 of 84 call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department Published in the Vail Daily January 11, 2018 January 15, 2019 - Page 10 of 8 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Art in Public Places (Al PP) Program Information Update PRESENTER(S): Molly Eppard, Art in Public Places Coordinator and Margaret Rogers, Al PP Board Member BACKGROUND: Update on Al PP installations, art donations, and programs during 2018 to present, as well as upcoming summer 2019 projects. The following will be highlighted during this Al PP presentation to Town Council: Patrick Dougherty Stickwork installation, the donation of "To the extent of how deep the Valley is at some given time" by Lawrence Weiner from the collection of Vicki & Kent Logan, Art Walks, 12th Annual Vail Winterfest - Holiday Lantern Walk and Ice Theater, Red Sandstone Elementary School Garage Public Art, Summer 2019 programming, and Ford Park Art Space. Patrick Dougherty Al PP Video: https://youtu.be/v-tfl6tdG24 ATTACHMENTS: Description AIPP Prresentation AIPP Press Release January 15, 2019 - Page 11 of 8 Art in Public Places Update J JrJJ�J1 'J , January 15, 2019 1We'1! oaf ` A I L Town of Vail Public Art Collection Molly Eppard Art in Public Places Coordinator Contact: 970.479.2344/meppard@vailgov.com The Town's permanent public art collection includes 55 works ranging from painting, sculptures, murals, playground components, to site -integrated art. 36 works are created by Colorado artists. The collection may be viewed online: www.artinvail.com/Collection/Interactive-Map Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 13 of 84 2 Temporary Public Art Installation - Stickwork by Patrick Dougherty June 22, 2018 Opening JJ d P JJ _r LJ J)JJ E ri kJ Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 14 of 84 3 Temporary Public Art Installation - Stickwork by Patrick Dougherty Over 50 community volunteers worked three weeks to complete the installation. r JI d P Jr < LJ JJ f 1J CIJ Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 15 of 84 4 Temporary Public Art Installation - Stickwork by Patrick Dougherty Ribbon Cutting & Opening Celebration rJIci LJii i �LJJ Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 16 of 84 5 Lawrence Weiner — Art Donation from Kent & Vicki Logan TO THE EXTENT OF HOW DEEP THE VALLEY IS AT SOME GIVEN TIME Yf 1'-11:r'11 J Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 17 of 84 6 Wednesday Art Walks Weekly during Summer Months i 1St & 3rd Wednesdays January - April Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 18 of 84 7 12f" Annual Vail Winterfest 2018/19 P Jp f V JJ1'rS.-3fJJ 1 12.4 r]J]ithiJ ! isJ r`1=i1rn1 '��I:�JJ1S J�� tIJ JS'J' 2' J;�JtJ�DJ d by f) E3rJ`1`Jtn1nJEJ Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 19 of 84 8 12th Annual Vail Winterfest 2018/19 'J'J• �r, j -i diEly 'J'J: i] f)(3J1 J`1`JIJJIIJ Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 20 of 84 9 12th Annual Vail Winterfest 2018/19 PI;lp_;f l`1JrI,I1Jp:: r]J]1t:11 VVE1JIS J �;�JIJ Jf i D �fJwninj Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 21 of 84 10 Winter 2018/19 p I ! ?JIJ 1: J`'I..c4r �?, \JAI JIS J fP,f; IfJ 9i "71 J') t`/ L) E3I'J4`It11t1 J Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 22 of 84 11 12f" Annual Vail Winterfest 2018/19 �.:..Jp I�J�J�JJ IJ JJ.../�IS...JJJ�/�...J �Ci JJ✓JJ�J.�SJ I.rii J.��JJ JJ J1J ....SJ1SJ Jsf rribsJ 2' Jt(j) ,D)111 E3i'J`1`lti1f1 r Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 23 of 84 12 12f" Annual Vail Winterfest 2018/19 alp ! ! Llf iSrTJ \'i LE -Jr r'rj JV:�J2- �1"\ fJJfI,rd Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 24 of 84 13 12f" Annual Vail Winterfest 2018/19 PJJr1Sf ! ri:1fJr.9ffJ JJJ1'rS�1JJ 1 �1� r]J]ithiJ ! s1sJ E:Pil VVIEJJ1S J�!.-;sr_ribsf 2' �,r�JtJ- Jf r1` L) .E3s 1`Jn1n E Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 25 of 84 14 12f" Annual Vail Winterfest 2018/19 PLY:: i fJr1 JJ — JJ LfJJ;/, R111)1111; f J - SJfiJJIi Jry r Jf9rj DDS Fif'fL) Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 26 of 84 15 12f" Annual Vail Winterfest 2018/19 PLY:: i fiS 1 JJIJ LI JJI/ R111)1111; fi -EA J - J JJIIJ+/JI ✓ J ✓ . JJ Ii Jry _r 1 by DJC E3r'JWf]1fJ Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 27 of 84 16 Capital Projects — Installation Spring 2019 d iJd tjsJ rilr J )iJfi F] rIJJIJ (18) Steel `blades' fabricated from two layers of 1/2" thick mild steel. Blades vary in height from 20' to 16'.(four 20' blades, three 19' blades, four 18' blades, three 17' blades, and four 16' blades) Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 28 of 84 17 Capital Projects — In Spring 2019 Jr-7.,slti nt_r...)_rir,) L-:_1?):r_rip:_rsi-nry g-.-Jr.-i--.1.g.,..--, —_,L\I-11.1,*1. J•ji-i_t-J J--'_1:r_rii_rig - finir.d ar:;:i.d.E.) '_No..rin.c..4).. Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 29 of 84 18 Summer 2019 [Jit J idJJ 1'J]us'sii rel r]�r — Erin 11'Jcinj f _on D1 V�JJ�p:_;?,_s Alk ti 7- f i-229)1"-'?-. JJri�i Kelsey Montague www.kelseymontagueart.com At 11� g'nelresa aRarrt+ Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 30 of 84 19 Summer 2019 �'JJJ1 J�JJ 1'JJ!JraJ FDj I.1 )S Y,JJJ 1< J J'1J JJr`sJ� tie F- i J'1JJJb rt..) :�J11JJ� ��� J:�JJrtJJ� �'1J�Jin Pat Milberry www.patmilberry.com Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 31 of 84 20 Summer 2019 �.'J�Jr=1 J J�Ja!1� � r�J�rJ r J rIJIJ�1fJ�Jf1J FJ`_/`Jr uf Vati] J,r� t�lr�� •,L3 �Ir I� r�� r r,z, Pedro Barrios & Jaimie Molina Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 32 of 84 21 Summer 2019 �r_3. Pair I� r)� fLir rr) -FD\\Jvri L-)1 r Town of Vail 1 Public Works 1 1/15/19 Vents West of Dobson Ice Arena January 15, 2019 - Page 33 of 84 22 Summer 2019 FJ\J'lri J'1 r � Pair I� r):=J r rr) rj7-, East Ground Level Entrance of Lionshead Parking Structure Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 34 of 84 23 Summer 2019 -fJ\lvr1 (1 West Ground Level Entrance of Vail Village Parking Structure Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 35 of 84 24 Ford Park Art Space Cr SIJ it din�JSSJf1 .�flly }fLrf �!l�r!J?P�d �pJ sirJ�fisfiunit !Att.] 4rE2 Ford Park Master Plan (2013): Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. AIPP has placed permanent art installations in this area and also runs summer art programs in this part of the Park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 36 of 84 25 Ford Park Art Space CJfirJIJ!J`7.1LJ C�� 1rJfJ_�, �� rli r rrt,� `fIfJu I�1r` Jfi ,ri,I��n l� 4.;01 J�J� J1tJ�fJJ�% "arid t!Jjr Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 37 of 84 26 Ford Park Art Space CJIsiir_oJ.;EI r�S ��I lrJJIJ 5rJ i��!JrJ�J�JIJJ tfJ� �ISJ tJIJrJ t1!J�tJ1 �!� 1�1J�JtJ �Jl;�J � Art �1: lrJIJJ �JIJ�J J� ��JIIJ!.JIJJv I JJpJ1'J1IJ✓J.� Town of Vail 1 Public Works 1 1/15/19 January 15, 2019 - Page 38 of 84 27 January 15, 201tt1W41011f VAIL TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Art in Public Places 970.479.2344 970.479.2166 fax Art in Public Places Press — Selected Links Patrick Dougherty Stickwork: https://www.9news.com/article/news/local/features/stick-work-art-exhibit-opens-friday/73-566280434 https://www.9news.com/video/features/stick-houses-being-created-i n-vail-as-part-of-art-exhibit/73-8150271 https://303magazine.com/2018/06/stickworks-vail/ https://303magazine.com/2018/12/big-art-year-denver-2018/ https://303magazine.com/2018/12/100-things-to-do-in-colorado-in-2019/ https://www.vailmag.com/articles/2018/6/8/inside-the-wild-mind-behind-an-ethereal-installation-coming-this- summer-to-ford-park https://www.vaildaily.com/news/vails-art-in-public-places-program-unveils-hodgepodge-a-stickwork-installment- by-patrick-doug herty-at-ford-park/ https://www.vai ldai ly.com/news/wil lows-weaved-into-stickwork-project-i n-vail-video-ts/ Artist talk and book signing video: https://www.highfivemedia.org/show/evening-stickwork Lawrence Weiner: https://www.vailmag.com/articles/2018/11/12/vail-s-most-prolific-arts-patrons-donate-to-the-public https://www. nyti mes.com/2018/12/24/arts/desiq n/here-it-is-two-artists-on-the i t -m i nd-stretch i ng-art- book.amp.html Art Walks: https://www.austin360.com/entertainmentlife/20181010/fun-things-to-do-in-colorado-this-fall-and-winter https://www.vai Idai ly.com/news/vail-today-free-wed nesday-art-walks-i n-vail-offer-education-and-awareness-of- art-video/ https://www.travelandleisure.com/trip-ideas/things-to-do-in-vail http://www.cnn.com/travel/article/vail-colorado/index.html http://www.traveller.com.au/art-and-about-in-vail-and-breckenridge-gtods0 https://www.theaustralian.com.au/life/travel/vail-and-breckenridge-Colorado-bliss-for-beginners-on-and-off- snow/news-story/235c95733061 ae4d8f3eaa9d5ce2a5c2 https://www.denverpost.com/2017/02/23/vail-without-skiing/ January 15, 2019 - Page 40 of 8 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Snow Days Recap/ 2019 Spring Back to Vail Funding Release Request PRESENTER(S): James Deighan, Highline Sports and Entertainment ACTION REQUESTED OF COUNCIL: Town Council is asked to authorize releasing the $300,000 for the Spring Back to Vail 2019 event which has a placeholder in the 2019 general fund budget. BACKGROUND: Highline, Vail Resorts, and the lodging and merchant communities believe that the reconceptualized Snow Days presents a viable model for future large scale concert events during need periods. Snow Days 2018 will therefore serve as a model for Spring Back to Vail 2019 April 12-14. Vail Resorts has committed $200,000, plus incremental marketing and production support to the event. Highline is ready to begin planning the 2019 event, and therefore needs authorization for the release of $300,000. ATTACHMENTS: Description Spring Back Funding Release Memo Snow Days Report January 15, 2019 - Page 41 of 8 TOWN OF VAIL. Memorandum To: Town Council From: Matt Miano, Economic Development Department Date: January 10, 2019 Subject: Snow Days Recap, Spring Back to Vail 2019 Funding Request I. SUMMARY Highline requests authorization for $300,000 in funding for the 2019 Spring Back to Vail event, which will be executed based on the successful model of the four day Snow Days event that took place from December 13 — 17, 2018. 11. BACKGROUND Following two years of low snow starts to the winter ski season in Vail, Highline, Vail Resorts, community partners, and town staff together created a large scale community wide event — a reconcepted Snow Days, to stimulate demand and drive visitation in Vail from December 13 — 17, 2018. The four day event featured live music, concerts, lodging deals, merchant and restaurant activation in town, and music, specials, and activation on mountain. The concerts were held at Ford Park parking lot and drew visitors from Colorado and beyond. Occupancy for the weekend was substantially higher than during last year's snow days. In addition to aggressive lodging packages, the merchant and restaurant communities supported Snow Days with activation on premises and special offers to enhance the overall value proposition. Highline, Vail Resorts, and the lodging and merchant communities believe that the reconcepted Snow Days presents a viable model for future large scale concert events during need periods. Snow Days 2018 will therefore serve as a model for Spring Back to Vail 2019 April 12-14. By working together to create a robust, community wide event with two nights of free concerts in Ford Park plus activation throughout the villages, guests will commit to coming to Vail — even if snow conditions are less than expected. Vail Resorts has committed $200,000, plus incremental marketing and production support to the event. Highline is ready to begin planning the 2019 event, and therefore needs authorization for the release of $300,000. January 15, 2019 - Page 42 of 8 III. BUSINESS POINTS Inntopia/Destimetrics demonstrates a highest increase in occupancy achieved during the event of 27.36% from December 14, 2018 to the same Saturday in 2017. Parking counts were up 55% over the four day period from the same Snow Days period in 2017. It should be noted that both strong early season snowfall total and Vail Holidays events also supported the increases in occupancy and parking over the period of the event. IV. ACTION REQUESTED Town Council is asked to authorize spending in the amount of $300,000 for Spring Back to Vail 2019, which has a placeholder in the 2019 general fund budget. Town of Vail Page 2 January 15, 2019 - Page 43 of 8 r/VAIL ,i• SNOW I al.�F41( D /s/VAI L. •i:kk S N OW A'Aji c DAYS - Pr - DEC. 13-16, 2018 January 15, 2019 - Page 44 of 84 1 Confidential & Proprietary EVENT SCHEDULE ALL DAY 2:30PM-2AM 5-7PM 7-9PM Thursday, December 13, 2018 Savor Vail: Shop, Sip, Save Snow Days LIVE! Pray for Snow Kick Off Party & Bonfire Pray for Snow Pub Crawl presented by Bud Light Friday, December 14, 2018 ALL DAY Savor Vail: Shop, Sip, Save 9AM-4PM Festival Village Mountain Plaza 1 1AM-6PM Festival Village International Bridge 3PM Snow Days LIVE! 6PM FREE Concert presented by Bud Light Headliner: Nathaniel Rateliff & The Night Sweats Opener: Wildermiss 10PM Ugly Sweater Pub Crawl presented by Bud Light 10PM-2AM Snow Days LIVE! 'vVAI L�9 y'�g S N 4W �ti� pAYS /r . 13-16, 2018 January 15, 2019 - Page 45 of 84 2 ALL DAY 9AM-4PM 11 AM-6PM 3PM 4-6PM 6PM Saturday, December 15, 2018 Savor Vail: Shop, Sip, Save Festival Village Festival Village International Bridge Snow Days LIVE! Light Up the Night Pub Crawl presented by Bud Light FREE Concert presented by Bud Light Headliner: Shakey Graves Opener: Devon Allman Project w/Special Guest Duane Betts 10PM-2AM Snow Days LIVE! ALL DAY 9AM-4PM 11 AM-6PM 10AM-12PM 3PM-2AM Sunday, December 16, 2018 Savor Vail: Shop, Sip, Save Festival Village Mountain Plaza Festival Village International Bridge Bluegrass & Bloodies Snow Days LIVE! Confidential & Proprietary INVESTMENT 8z ROI INITIATIVES Vail Snow Days 2018 has received generous investments from the Town of Vail, Vail Town Council and Vail Resorts as well as various independent event partners. Event improvement efforts have been made to correspond with these financial contributions, to bring Vail Snow Days back to its roots and create a truly inspirational early -season event for local and visiting guests to 'Take a Snow Day! 2018 Vail Snow Days Revenue -Generating Initiatives Community Partnership `Celebrate Snow' Extended Event Programming A -list Talent Acquisition Vail Resorts Collaboration Lodging Partnerships '%VAI L'�pAYS . 13-16, 2018 January 15, 2019 - Page 46 of 84 3 Confidential & Proprietary COMMUNITY PARTNERSHIP Creating several programs that drive visitors into local businesses, Vail Snow Days seeks to turn a weekend of skiing and music into something that reaches much deeper into the community, inclusive of local businesses. Through Savor Vail and Snow Days LIVE! guests are encouraged to spend more time in town with special access to shopping, dining, hospitality and late night activities. 'vVAI L�9 e S pAYS . 13-16, 2018 SHOP • SIP' SAVE 7 Restaurant Partners 5 Local Retailers 2 Spas & Specials January 15, 2019 - Page 47 of 84 7 Participating Locations 26 Live Music Shows 4 Confidential & Proprietary `CELEBRATE SNOW' EXTENDED EVENT PROGRAMMING Vail Snow Days 2018 has been transformed into a 4 -day event with programming that will keep visitors in town longer. In addition to community engagement initiatives, the event schedule has been designed to include activities for all, beginning on Thursday, December 13, extending though Sunday, December 16, 2018. Signature 2018 Additions: • Pray for Snow Kickoff Bonfire Party 1Thursday, Dec. 13 • Estimated attendance = 2,000 • Snow Days LIVE! 1Thursday, Dec. 13 - Sunday, Dec. 16 • Snow Days Pub Crawls 1Thursday, Dec. 13 - Saturday, Dec. 15 • Event sponsor: Bud Light • Bluegrass & Bloodies 1 Sunday, Dec. 16 • Event sponsor: Titos Handmade Vodka • 3 -Day Festival Village 1 Friday, Dec. 14 - Sunday, Dec. 16 • Total Participants = 15 sponsors/vendors at Mountain Plaza and International Bridge 'vVAI L9 pAYS . 13-16, 2018 January 15, 2019 - Page 48 of 84 5 Confidential & Proprietary A -LIST TALENT ACQUISITION Talent acquisition makes a huge impact on event attendance, including overnight visitors in the Town of Vail. With two headliner concerts and an exceptional lineup for 2018, the concert venue has been moved back to Ford Park to allow for the increased number of guests expected in comparison to the last couple years. This would not have been possible without the additional financial investment made by Town Council. Friday Night Concert = 8,000 estimated attendance Saturday Night Concert = 8,000 estimated attendance (2,500 attendees in 2017) 'vVAI L9 pAYS . 13-16, 2018 January 15, 2019 - Page 49 of 84 WILDEIM1SS 6 Confidential & Proprietary VAIL RESORTS COLLABORATION Vail Resorts' support and collaboration has be instrumental in facilitating the improved event programming and promotion of event highlights, including band announcements, Savor Vail, lodging specials, and more. Vail's separate marketing budget has provided a robust social media campaign for 2018. 2018 Vail Resorts Facebook Marketing Data (year-to-date) • ts57o increase in budget since 2017 • 600% incease in posts = 7 11 post in 2017 • 7,850% increases in reach = 159,000 12,000 reach in 2017 • 8,285% increase in engagement = 6,oLq 1 79 engagement in 2017 Tickets Ski & Snowboard Lodging & Passes Lessons • :..f: • . • • : ,. •• -•%•• • y . • ••.;� 'i 1 � •. ' 9°F ckZ Sign In r 'vVAI L� yC S NOWtiDAYS DEC. 13-16,2018 January 15, 2019 - Page 50 of 84 --DAY FESTIVAL DEC. 13-16 FREE CONCERTS & MORE AT VAIL SNOW Nathaniel Rateliff & The Night Sweats and Shakey Graves headline with openers Wildermiss and The Devon Allman Project with special guest Duanne Betts at Vail Snow Days free concerts, presented by Bud Light. See Full 4 -Day Schedule FULL SCHEDULE 7 Vail October 24 -la All bands for Vail Snow Days are ready for you to enjoy free concerts with them. 50 day countdown! #Vail #TakeA nowDay visit vail.00rriisnowdays for full schedule Nathaniel Rateliff, Shakey Graves, Devon Allman Project with special guest Duane Betts and Wildermiss NATHANIEL RATELIFF & THE N IG HT SWEATS 00V Yann Benjamin and 76 others THE DEVON ALLMAN PROJECT WITH SPECIAL GUEST DUANE BETTS la Comments 21 Snares Vail added an event. October 18 Q Celebrate the season with Vail Snow Days, returning December 13-16, 2D18. This 4 -day festival brings free concerts at Ford Park, in -town and on -mountain early season specials, apres and after dark parties, lively expo village and more. FREE CONCERTS AT FORD PARK Nathaniel Rateliff & The Night Sweats... See More THU. DEC 13 - DEC 16 Vail Snow Days Vail • Vail, CO 0 Yau likeVail 00 Yann Benjamin and 175 others .I Going ► 20 Comments j, Vail +�� November 29 at 5;37 PM 1 The excitement has been high with our incredible early season snow, but the stoke doesn't stop there. Vail Snow Days is only two weeks out, with a jam packed, 4 -day schedule. #TakeASnowDay and enjoy free concerts, pray for snow bonefire, Savor Vail dears and more! VA . S�W it DAYS DEC. 13-16,2018 FRI -I NATHANIEL RATELIFF DEC.1L & THE NIGHT SWEATS SAT SHAKEN( GRAVES . DEC.15 THE DEVON ALINAN PROJECT WITH SPECIAL GUEST DUANE BETTcx 45 4 Comments 14 Shares 3.2K Views Confidential & Proprietary VAIL RESORTS VAIL SNOW DAYS 2018 MARKETING PLAN VAI Lo � S N OW A'Aji DAYS rT DEC. 13-16,2018 January 15, 2019 - Page 51 of 84 Oa Nov Dec Jan 7 Sep 24 Oct 1 Oct S Oct 13 Oct 22 Oct 29 Nov 5 Nov )2 Nov 19 Nov 26 Det 3 Dec 1.0 Dec 1.7 Dec 24 Dec 31 Jan 7 Jan 14 Jan 21 Jain Head liner Announcement Final Lineup Announcement Vail Daily Coverage (Pg B#) akeASn owDay Post Headliner Announcement Social Post aFTakeASncwDay Post PUBLIC RELATIONS Opening Day Release with VSD inclusion Early Opening Announcement with VSD Inclusion Terrain Announcement with VSD Inclusion Terrain Announcement MTh VSD inclusion Terrain Announcement with VSD Inclusion ORGANIC & SOCIAL MEDIA VSD Content on Snow.€orn, EpicPass.€orn, Vail_com Tool Kit Release E -mall to Community Vail Chamber Savor Vail and Snow Days live E -Blast Final Lineup Sada! Post Vail Weekly Coverage - Page 10 Early Opening Bloy with VSD Mention ReadySet.Snow Blog with VS f} Inclusion Terrain Expansion Slog with VSD Inclusion Concierge Communication E-mail Social Media Community Blitz Stmt Date TBD: Bud Light Sweepstakes Boosted Post Social Media Community Blitz Social Media Daily Posts PAID MEDIA 5280 Events Page Sponsored Listing High Funnel in State Retargeting Display (Events Message) 5260 Events Page Takeover Preroll Video/Connected TV :30 Sea Preroll Vldeo(Con netted TV : L5 Sec Preroll Companion Banner FacebookfInstagrarn Video Westword Entail Newsletter (Things To Do) Westword Digital News Skin 303 Magazine (Digital Event/Music Prams Package) Westword Digital News Skin Westward FP4C Vail Hy 1/2 PC 4C NS :30 Sec Val I Dally FP4C Resort Comm All Passhoider: Vail_conV5nowDay5 CRM Resort Comm CO Local: Vail.cornfEvents Destination Cu est Not MB! Vail_corn(Events Resort Comm All Passholder: SNOW DANS TAKEOVER Opening Day Resort Comm all passholder, all local: Vadl.com/SnowDay5 Hall Mary All Vail List: Va}I.cornJSnowDays All CO f A 1 1 I assholder, SP4OW DAYS TAKEOVER 8 Confidential & Proprietary Aug Sep Jul 30 Aug E Aug 13 Aug 20 Aug 27 Sep 3 Sep 10 Sep Save the Date Announcement Save the Date Social Pott Vail Daily FP4C Sive the Date January 15, 2019 - Page 51 of 84 Oa Nov Dec Jan 7 Sep 24 Oct 1 Oct S Oct 13 Oct 22 Oct 29 Nov 5 Nov )2 Nov 19 Nov 26 Det 3 Dec 1.0 Dec 1.7 Dec 24 Dec 31 Jan 7 Jan 14 Jan 21 Jain Head liner Announcement Final Lineup Announcement Vail Daily Coverage (Pg B#) akeASn owDay Post Headliner Announcement Social Post aFTakeASncwDay Post PUBLIC RELATIONS Opening Day Release with VSD inclusion Early Opening Announcement with VSD Inclusion Terrain Announcement with VSD Inclusion Terrain Announcement MTh VSD inclusion Terrain Announcement with VSD Inclusion ORGANIC & SOCIAL MEDIA VSD Content on Snow.€orn, EpicPass.€orn, Vail_com Tool Kit Release E -mall to Community Vail Chamber Savor Vail and Snow Days live E -Blast Final Lineup Sada! Post Vail Weekly Coverage - Page 10 Early Opening Bloy with VSD Mention ReadySet.Snow Blog with VS f} Inclusion Terrain Expansion Slog with VSD Inclusion Concierge Communication E-mail Social Media Community Blitz Stmt Date TBD: Bud Light Sweepstakes Boosted Post Social Media Community Blitz Social Media Daily Posts PAID MEDIA 5280 Events Page Sponsored Listing High Funnel in State Retargeting Display (Events Message) 5260 Events Page Takeover Preroll Video/Connected TV :30 Sea Preroll Vldeo(Con netted TV : L5 Sec Preroll Companion Banner FacebookfInstagrarn Video Westword Entail Newsletter (Things To Do) Westword Digital News Skin 303 Magazine (Digital Event/Music Prams Package) Westword Digital News Skin Westward FP4C Vail Hy 1/2 PC 4C NS :30 Sec Val I Dally FP4C Resort Comm All Passhoider: Vail_conV5nowDay5 CRM Resort Comm CO Local: Vail.cornfEvents Destination Cu est Not MB! Vail_corn(Events Resort Comm All Passholder: SNOW DANS TAKEOVER Opening Day Resort Comm all passholder, all local: Vadl.com/SnowDay5 Hall Mary All Vail List: Va}I.cornJSnowDays All CO f A 1 1 I assholder, SP4OW DAYS TAKEOVER 8 Confidential & Proprietary LODGING PARTNERSHIPS Lodging partnerships have been emphasized in 2018. Vail Snow Days has encouraged many local properties to offer discounts in conjunction with the event weekend and has packaged VIP Private Reserve concert tickets with lodging options for guests looking to do one -stop -shopping. An Epic Mountain Express discount has been paired to coincide with guests travel during Vail Snow Days. Vail Snow Days falls on the 3rd weekend in December (Dec. 13-16, 2018) • This weekend has seen booking growth of L47o in comparison to 2017 • Surrounding weekends in December are suffering lower occupancy rates YOY despite heavy early -season snowfall in 2018 'vVAI L, y'�IC S NOW,ti�DAYS /r DEC. 13-16, 2018 Explore The Tickets Ski & Snowboard Lodging /s/VAIL= I the Mountain & Lessons Resort Passes SCHEDULE LODGING 20% OFF LODGING SAVOR VAIL SNOW DAYS LIVE SPONSORS LINEUP 20% off lodging rates with an optional purchase of special rate Private Reserve VIP tickets for Friday and Saturday concerts. VIEW PACKAGE Sign In 20 participating lodging properties 120% savings on Epic Mountain Express January 15, 2019 - Page 52 of 84 9 Confidential & Proprietary LODGING - BOOKING DATA Destimetrics (Inntopia) Report Dates *Data shows actual number of rooms booked YOY to account for adjusted number of rooms on market each year 2nd Dec. Weekend 12/6,7,8 3rd Dec. Weekend 12/13, 14, 15 4th Dec. Weekend 12/21, 22, 23 'vVAI L9 y'�� S N 4W �ti� pAYS /r . 13-16, 2018 Marketing/ Announcements 1 Rooms Booked as of Aug 31 -33% RNs (-680) +4% RNs (+47) -15% RNs (-343) 8/30 - Snow Days Festival Announcement January 15, 2019 - Page 53 of 84 Rooms Booked as of Sept 30 -21% RNs (-518) +1% RNs (-F10) 1-1 1% RNS II- (-282) 9/25 - Headlining Bands Announcement #1 10/1 - Marketing / Advertising Launch • 47 days earlier that PY • 42% more advertising 10 Rooms Booked as of Oct 31 -21% RNs (-594) +16% RNs (+363) -10% RNs (-348) 1 0/1 7 - Headlining Bands Announcement #2 Rooms Booked as of Nov 15 -22% RNs (-838) +24% RNs (+644) -7% RNs (-248) Confidential & Proprietary LODGING - BOOKING DATA Destimetrics (Inntopia) Occupancy Data as of 11/15/2018 ioo A Total Occupancy Rate VAI Lo yk S NOW,ti�DAYS /r DEG. 13-16,2018 80 60 40 20 0 - 20 % - 40 On The Books 1) J 80 13a ST Date (Gridlines aligned with Saturdays) 1 pad — Data as of Nov 15 (2018/19) 25 properties — Data as of Nov 15 (2017/18) 25 properties Historic Actual (2017/18) • Occupancy change Occupancy change as of last period January 15, 2019 - Page 54 of 84 11 Confidential & Proprietary EVENT DATA AND ACTUAL ROI Vail Snow Days is pleased to see the impact it has had thus far on Vail's early -season visitation and lodging variance. We expect additional event data and ROI impact to the Town of Vail to be much more robust after the event dates (December 13 - 16, 2018). '%VAI L9 '�� SNOW y't DAYS /r DEC. 13-16, 2018 January 15, 2019 - Page 55 of 84 12 Confidential & Proprietary VAI Lo y� S NOW,ti�DAYS /r DEG. 13-16, 2018 VAIL® SNIW3IA YS 01% DEC. 13-16,2018 Produced by 0 highlin.e January 15, 2019 - Page 56 of 84 13 James Deighan jdeighan@gohighline.com 970.331.5312 Confidential & Proprietary VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA December 11, 2018 Meeting Results ATTACHMENTS: Description VLHA December 11, 2018 Meeting Results TOWN Of UAIL January 15, 2019 - Page 57 of 8 TOWN OFD Vail Local Housing Authority Meeting Results Tuesday, December 11, 2018 Regular Meeting Public Meeting 3:00 PM — 5:OOPM Housing Department Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Molly Morales, arrived at 3:30PM Francisco Meza James Wilkins Staff George Ruther Lynne Campbell MEMBERS ABSENT Mary McDougall Lindstrom called the meeting to order at 3:10PM, present were Meza, Wilkins, Morales, Lindstrom, Ruther and Campbell from staff. Also present were Carlie Smith, Finance Services Manager and Andrew Knudtsen from EPS. 1.1 Review and Approve November 27, 2018 Meeting Results The Board reviewed the meeting results and approved with corrections. Lindstrom abstained as was not present at the November 27, 2018 meeting. MOTION: Wilkins SECOND: Meza VOTE: 2-0 2.1 Review and Approval of Vail Local Housing Authority Resolution 21, Series of 2018, A Resolution Adopting a Budget and Making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Housing Authority, for its Fiscal Year January 1, 2019 Through December 31, 2019. Carlie Smith, Town of Vail Finance Services Manager presented an update on the Housing Authority's 2019 budget. The budget was increased from $31,000 in 2018 to $43,200. This allows for the following expenditures. Authority Professional Development Administrative Expenditures Proposed tax ballot initiative Update of The Economic Value of the Town Page 1 $ 2,000 $ 1,200 $10,000 January 15, 2019 - Page 58 of 8 of Vail's Investment in Employee Housing Environmental Impact of Economic $15,000 $15,000 The 2017 revenue totaled $47,000; $35,000 from ground leases and $12,500 from Middle Creek Village revenue share. The Board asked how the Lion's Ridge Apartment payments were scheduled. Ruther stated it was an escalating payment, flat for the 1St 5-7 years at which point Gorman & CO. can exercise option to purchase. If they don't exercise option to purchase lease payment escalates. Lindstrom asked where the payments are applied. Smith to review and confirm. Wilkins made a motion to approve Resolution 21, Series of 2018, A Resolution Adopting a Budget and Making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Housing Authority, for its Fiscal Year January 1, 2019 Through December 31, 2019 MOTION: Wilkins SECOND: Meza VOTE: 3-0 2.2. Review and Approval of a Resolution No. 20, Series of 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail East Townhouse Condos Unit 8, Eagle County, Colorado with a Physical Address of 5020 Main Gore Place Unit 8, Vail, Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. Wilkins motioned to approve Resolution No. 20, Series of 2018 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail East Townhouse Condos Unit 8, Eagle County, Colorado with a Physical Address of 5020 Main Gore Place Unit 8, Vail, Colorado; Subject to Ratification by the Vail Town Council; and Setting Forth Details in Regard Thereto. MOTION: Wilkins SECOND: Meza VOTE: 3-0 2.3. Economic Value of Employee Housing — Economic Planning Systems, Andrew Knudtsen Ruther introduced Andrew Knudtsen, principal with Economic Planning Systems (EPS). EPS is working on other housing studies throughout the state of Colorado and outside the state. Ruther invited Knudtsen to meet with the Board to gain understanding of what is in need of updating from the Economic Value of the Town of Vail's Investment in Employee Housing report from 2012. Knudtsen provided the Board with a company overview. Board member Molly Morales arrived at 3:30PM. Knudtsen has reviewed the existing document revealing his thoughts. There are 3 components from the existing document he believes can be expanded upon. 1. Retail spending 2. Parking cost 3. Employer cost, including training, recruitment and retention Page 2 January 15, 2019 - Page 59 of 8 This list layers to generate community. He stated he would expand on existing report add job creation, how many local jobs as well as job retention. Lindstrom stated we need to look at the larger picture. Vail is competing with other resort areas that all have housing issues. Vail has jobs. Meza questioned if the Town is doing anything about mobility. Ruther: yes this is in conversation now. He said employers are not getting top employees and this is resonating with the community. Per Morales Vail Health's 5 year study recently completed indicated the average age range for employee change is 35-37. Ruther mentioned the Town's employee data indicated the midrange professional is leaving. He indicated the audience is voters, employers. Knudtsen will include in report • Jobs • Parking • Transit • Infrastructure (utilities) • Most efficient to build Quantify carbon output, Ruther agreed to this piece of data but only with facts to quantify, credible data (volume) Wilkins said to use units vs. dollars Lindstrom: it is parallel, trip cost is dollars. Morales: Would it make sense to review where necessities are, i.e. schools and hospital? Knudtsen: EPS uses approximate cost under former administration. It is middle of the road and can be can be removed if need be. Knudtsen: Some things are not as tangible, effect on parent's time with their children, how we keep people off the road so parents can be with families longer. He asked if nonprofits should be included in the report. Lindstrom believes it is larger than non -profits. Who will be part of all groups? Who will run for local boards if no one lives here? Lindstrom: Work toward 2 parallels units of deed restricted units. Live as new person in town. Move through life cycle. Don't compete with 2nd home market. Knudtsen: Tier types of units: rental, for sale, entry level. Page 3 January 15, 2019 - Page 60 of 8 Wilkins: moving up in Vail from entry level is not available in Vail. Look at retirement. What comes after employment, deed restrictions? What's the balance? Knudtsen: EPS will keep business expense, quantity over time, cost of unfilled positions and turn over, as well as pay differential within valley? EPS can quantify. Will they pay more to bring people to Vail? Knudtsen: Like for like is the challenge. Think about comparison of additional employee expenses vs additional employer expenses. Similar dollars. EPS can quantify this. Can show actual dollars spent on housing. Once quantified can show impacts. Lindstrom quantify recruitment choices for instance between number 1st or 2nd choice versus other choices. Wilkins: quantify employee costs. Knudtsen listed data availability. • QCW state need letter from TOV, this has good bureau of labor statistics with location and wage levels. Data is proprietary so need to report out aggregate data. Hard to work with, listed by month. Generally review a month over time. • Can do analysis by geography or other. • Decide how to display, use simple infographics. • Include in summary QCW: • Jobs • Time series • Geography • Wage Level • Inventory EHUs • Market rate — have 2015 census, American Community Survey (ACS) • Local Health Department for commuting data • Community surveys • Ruther said for EPS to check with RRC for community survey results. Convene major employers for focus groups. Lindstrom said focus groups may be possible but indicated one on one phone calls may be better. David Schwartz and Knudtsen will reply in a week. Ruther reminded Knudtsen and Board about the scope of work. Lindstrom wants Board to get draft for review and to collaborate with EPS. Ruther said there is a need to communicate tradeoffs. Knudtsen said the timeline is good for a January 2, 2019 start date. Page 4 January 15, 2019 - Page 61 of 8 2.4 Housing Authority Council Update Preparation Ruther provided an update and review for the update to Council. The Housing department has included 2018 stats, department and Authority progress, housing policy statement, Vail InDEED, a review of current projects and long term funding information. Lindstrom will present to Council on December 18, 2018. 2.5. East Vail Parcel Update The East Vail parcel is going to Town Council executive session on December 18 with a public session regarding process. Triumph Development plans on submitting applications soon. 2.6. Potential Housing Site Discussion Item tabled to January 8, 2019 meeting. 2.7. Housing Summit Update Ruther indicated all Board members should have received an invitation to the summit. There is money in the 2019 budget to cover Board member expense. The Housing department will sign up the Authority members who wish to attend. Wilkins can attend all days except January 17. The Board inquired about the cost to attend. Per Ruther the conference only is $460 which includes meetings and food. There is a YIMBY session on January 17 cost approximately $50-60 for that day only. 3.1. C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. There were no Vail InDEED applications for review at this time. Per Ruther a special meeting will be called as necessary should there be an application for review prior to the end of the year. Lindstrom reminded the group there was a Civic Area Plan open meeting tonight at 5. He believes the Board should stay on top of this subject. Meza plans to attend for the group. 4.1 No action as a result of executive session. 5.1 Wilkins made a motion to adjourn the meeting at 5:00 PM. MOTION: Wilkins SECOND: Morales VOTE: 4-0 Next Meeting — January 8, 2019 December 25, 2018, Meeting Cancelled Future Agenda Items: • 2019 Budget • Housing Data • Open Lands Plan Discussion Page 5 January 15, 2019 - Page 62 of 8 • East Vail Parcel Update • West Vail Master Plan Discussion • Housing Sites Page 6 January 15, 2019 - Page 63 of 8 TOWN OF 1 X41 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Matters from Mayor Council and Committee Reports PRESENTER(S): Dave Chapin, Mayor BACKGROUND: Town staff requests council consider confirming the proposed date of March 12, 2019 for the annual "State of the Town" Community Meeting. January 15, 2019 - Page 64 of 8 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: purchase or sale of real property. PRESENTER(S): Matt Mire, Town Attorney January 15, 2019 - Page 65 of 8 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: USFS White River Forest Health and Fuels Management Project Comment Letter ATTACHMENTS: Description Staff Memo Regarding White River Forest Health and Fuel Management USFS White River Forest Health and Fuels Management Project Comment Letter White Forest Health and Fuels Managment Project Scoping Letter White Forest Health and Fuels Managment Project NOPA January 15, 2019 - Page 66 of 8 TOWN OF VAIL. Memorandum To: Town Council From: Mark Novak, Fire Chief Date: January 15, 2019 Subject: USFS White River Forest Health and Fuels Management Project I. Purpose: The purpose of this memo is to provide background information regarding the potential submittal of a letter supporting and commenting on the USFS-project II. Background The USFS is accepting comments on the White River Forest Health and Fuels Management Project. This project is a forest wide vegetation management project that has multiple objectives which include: 1. Continued management of live and dead fuels within previously created fuel breaks in the Wildland Urban Interface. 2. Improving individual tree growth, vigor, and resiliency. 3. Reducing the extent of insects or other diseases present in regenerating lodgepole pine stands. 4. Continued diversity enhancement through maintaining and protecting young Engelmann spruce trees in areas affected by past spruce beetle outbreaks. The comments proposed by Vail Fire staff would increase the effectiveness of the proposed treatments in the Wildland Urban Interface and create more effective defensible space immediately adjacent to developed properties. 111. Requested Action Approve on consent, a support letter to the USFS regarding the White River Forest Health and Fuels Management Project. January 15, 2019 - Page 67 of 8 TOWN OF VAIL: January 3, 2019 White River National Forest Attn: Shelby Limberis PO Box 190 Minturn, CO 81645 Dear Ms. Limberis, Please accept this letter as formal comment for the White River Forest Health and Fuels Management Project and thank you for the opportunity to comment on this project. The Town of Vail would like to formally support this proposed action with consideration for the comments below. The Town believes that this unique approach of a forest wide analysis is a good way to address long term forest health and fuels management projects. The Town of Vail supports proactive management of the National Forest System Lands. Please consider the following comments when considering the merits of the proposed actions: 1. Expand the boundaries of the proposed action to include the areas adjacent to previously treated units. This is of particular concern within designated WUI areas. The areas between many of the previously treated areas contain large volumes of wildfire fuels and unhealthy forest stands. 2. Similar to the previous comment the Town would like to see consideration for the development of a standard forest wide prescription for extension of defensible space from the non-federal land onto the federal land. In many places across the forest, there are homes within close proximity (less than 30 feet) to the National Forest Boundary. This limits the ability for property owners to modify fuels on their own property. Having a standard prescription for extension of defensible space on National Forest System land would allow willing property owners to adequately protect their home from a wildfire coming from USFS property while also providing a level of protection of the forest from fires originating on private property. Often times when private property owners have the motivation to create defensible space they do not have the patience to wait through a typical environmental assessment for their small project. A standard prescription could decrease administrative work for the USFS while encouraging property owners to assume greater responsibility in protecting their home from wildfire. 3. Several sections of the proposed action reference a treatment cap of 1000 acres forest -wide per year. This limitation upon treatment acres will result in treatments that are a very small fraction January 15, 2019 - Page 68 of 8 of the overall size of the forest as well as previously treated acres. Raising the cap would increase the ability to address forest -wide issues and potentially reduce cost by taking advantage of economies of scale. The White River National Forest is one of the largest single forests in the nation (2.3 million acres). A 1000 acre per year treatment cap would result in treatment of a maximum of 0.5% of the forest annually. 4. The standard prescriptions for pre -commercial thinning of regenerated lodgepole pine stands are well thought out and supported by substantial science. The prescription for thinning within the WUI contains a variety of slash treatment options. Substantial consideration should be given in selection of slash treatment options. The options of lop and scatter and mastication, while cost effective, could substantially increase wildfire hazard until that material has sufficient time to decompose, which could be decades. Use of methods such as mechanical removal and pile and burn will decrease wildfire risk. The Town would like to thank you for the time you have taken to fully analyze this project. If you have any questions regarding these comments please direct them to: Paul Cada Vail Fire and Emergency Services Wildfire Program Administrator 970.477.3475 pcada@vailgov.com Sincerely, Greg Clifton Town Manager Town of Vail January 15, 2019 - Page 69 of 8 USDA United States Forest White River National Forest 900 Grand Ave Department of Service Glenwood Springs, CO 81601-3602 Agriculture al File Code: 1950 Date: December 18, 2018 Dear Interested Party, The White River National Forest welcomes your comments on its proposal to implement a forest wide vegetation management project in Eagle, Garfield, Mesa, Pitkin, Rio Blanco, and Summit Counties. The proposal aims at improving forest health and perpetuating past management actions through: • Continued management of live and dead fuels within previously created fuel breaks in the Wildland Urban Interface. • Improving individual tree growth, vigor, and resiliency through reducing densities in naturally regenerating stands of young lodgepole pine. • Reducing the extent of insects or diseases present in regenerating lodgepole pine stands. • Continued diversity enhancement through maintaining and protecting young Engelmann spruce trees planted in areas affected by past spruce beetle outbreaks. This landscape level project is unique because of its condition -based approach that intends to authorize flexible management of forest vegetation in a timely manner. It is a different kind of analysis which is based on rapidly changing environmental conditions and is responsive to actual on -the -ground conditions. Analysis will occur using existing data and a narrow range of options, as well as engagement with stakeholders and the public. The White River National Forest will seek public, stakeholder and local government input during the initial scoping and comment period for this project. Following an affirmative Decision on the project, the White River National Forest will outreach to local affected communities on a site-specific basis prior to implementation. This public outreach would be conducted to provide local communities with an opportunity to help shape the selection of treatment areas and other implementation details. The White River National Forest would maintain a contact list for ongoing public involvement throughout this project. If you, or your organization, would like to be included on this contact list please request the White River National Forest to add your contact information to this master list. In addition to maintaining a master list for ongoing correspondence and collaboration, the Forest would use other methods, such as news releases, social media, and public meetings to involve the local public, as appropriate for a given project. Following implementation, individual treatments would be monitored to determine responsiveness to resource objectives, effectiveness of project guidelines, and compliance with regulatory requirements. Annual monitoring results would be published on the forest's project webpage. Caring for the Land and Serving People Printed on Recycled Paper co January 15, 2019 - Page 70 of 8 2 This comment period is intended to provide those interested in or affected by this proposal an opportunity to comment on the proposed action before the Responsible Official makes a decision. It is anticipated that this project will use a Categorical Exclusion (CE). A CE is a category of actions established by either the Secretary (of Agriculture), the Chief, or by statute, and is excluded from documentation in an Environmental Assessment (EA) or Environmental Impact Statement (EIS). This project is currently being considered under 36 CFR 220.6 (e)(6) - Timber stand and/or wildlife habitat improvement activities that do not include the use of herbicides or do not require more than 1 mile of low standard road construction. To make a fully informed decision it is important that I understand any issues you may have with this proposal and how you believe they could be addressed. Therefore, I am requesting feedback on the project during scoping to identify any potential issues that have not already been identified. The Proposed Action provides information on the project and details what actions are being proposed. The Proposed Action is available online at: https://www.fs.usda.gov/project/?project=55257. In order for your input to be most useful, it should be specific to this proposal rather than generic to all projects of this type. Comments offered in support of the proposal are also welcome. The following options are available for submitting comments: Electronic comments including attachments can be submitted to: https://cara.ecosystem-management.org/Public//CommentInput?Projeet-55257 Hardcopy comments can be mailed, hand -delivered or faxed as follows: Mail Hand Deliver White River National Forest White River National Forest Offices located in Attn: Shelby Limberis Glenwood Springs, Carbondale, Rifle, Meeker, PO Box 190 Minturn, and Silverthome. Minturn, CO 81645 Faxed to (970) 827-9343. Be sure to note on the cover page that comments are for the White River Forest Health and Fuels Management Project, Attn: Shelby Limberis. Comments will be accepted any time, but will be most helpful if submitted prior to January 31, 2019. Names and contact information submitted with comments will become part of the public record and may be released under the Freedom of Information Act. Decisions that are categorically excluded from documentation in an Environmental Assessment (EA) or Environmental Impact Statement (EIS) are not subject to an administrative review process (pre - decisional objection process) (Agriculture Act of 2014, Subtitle A, Sec. 8006). Additional information regarding this proposal can be obtained from: Shelby Limberis, PO Box 190, Minturn, Colorado, 81645; by phone: (970) 827-5161; or by email: shelby.limberis@usda.gov. January 15, 2019 - Page 71 of 8 Thank you for your interest and engagement in the management of your White River National Forest. WerA SCOTT G. FITLIAMS Forest Supervisor cc: Shelby Limberis 3 January 15, 2019 - Page 72 of 8 January 15, 2019 - Page 73 of 8 White River Forest Health and Fuels Management Project White River National Forest Eagle, Garfield, Mesa, Pitkin, Rio Blanco, and Summit County, Colorado Comments Welcome The White River National Forest welcomes your comments on its proposal to implement a forest wide vegetation management project in Eagle, Garfield, Mesa, Pitkin, Rio Blanco, and Summit Counties. This project is currently being considered categorically excluded from documentation in an environmental assessment or environmental impact statement under 36 CFR 220.6 (e)(6) - Timber stand and/or wildlife habitat improvement activities that do not include the use of herbicides or do not require more than 1 mile of low standard road construction. The proposal aims at improving forest health and perpetuating past management actions through: • Continued management of live and dead fuels within previously created fuel breaks in the Wildland Urban Interface. • Improving individual tree growth, vigor, and resiliency through reducing densities in naturally regenerating stands of young lodgepole pine. • Reducing the extent of insects or diseases present in regenerating lodgepole pine stands. • Continued diversity enhancement through maintaining and protecting young Engelmann spruce trees planted in areas affected by past spruce beetle outbreaks This landscape level project is unique because of its condition -based approach that intends to authorize flexible management of forest vegetation in a timely manner. It is a different kind of analysis which is based on rapidly changing environmental conditions and is responsive to actual on -the -ground conditions. Analysis will occur using existing data and a narrow range of options, as well as engagement with stakeholders and the public. The White River National Forest will seek public, stakeholder and local government input during the initial scoping period for this project. Following an affirmative Decision on the project, the White River National Forest will outreach to local affected communities on a site-specific basis prior to implementation. The White River National Forest would maintain a contact list for ongoing public involvement throughout this project. If you, or your organization, would like to be included on this contact list please request the White River National Forest to add your contact information to this master list. In addition to maintaining a master list for ongoing correspondence and collaboration, the Forest would use other methods, such as news releases, social media, and public meetings to involve the local public, as appropriate for a given project. Following implementation, individual treatments would be monitored to determine responsiveness to resource objectives, effectiveness of project guidelines, and compliance with regulatory requirements. Annual monitoring results would be published on the forest's project webpage. January 15, 2019 - Page 74 of 8 White River Forest Health and Fuels Management Project Proposed Action This comment period is intended to provide those interested in or affected by this proposal an opportunity to comment on the proposed action before the Responsible Official makes a decision. Background In response to a stand replacing disturbance, lodgepole pine typically naturally regenerates as dense forest often containing thousands of seedlings per acre. As these seedlings grow, competition with neighboring trees increases to a point where trees stagnate. Disturbance processes can be natural such as bark beetle outbreaks and wildfire, or they can be man-made through timber harvests. From the mid-1980s through the mid-1990s the White River National Forest conducted timber harvesting activities that regenerated lodgepole pine stands across the forest. Many of these stands are currently over -stocked and are in need of density reduction treatments to reduce competition and promote individual tree vigor. In addition to past management activities the lodgepole pine cover -type on the White River National Forest was recently affected by mountain pine beetle populations that reached epidemic levels. Mortality rates varied across the Forest, however in some areas mortality rates were high, resulting in 50% or more of the mature lodgepole pine being killed by the mountain pine beetle. In response to stand conditions resulting from the mountain pine beetle epidemic the White River National Forest has implemented, and will continue to implement, fuels reduction projects across the forest to preventatively protect private property, community infrastructure, and national forest resources and to provide for fire fighter safety. Overtime these completed fuel breaks have regenerated and are overly dense with current stocking levels exceeding 2,500 trees per acre. The desired stocking levels are between 150 and 1500 trees per acre. Intermediate treatments, including thinning, can reduce tree density in these areas, which opens growing space, increases water and nutrient availability, can remove dwarf mistletoe, and increase tree vigor. Purpose and Need for Action The purpose of the proposed action is to: • Improve forest health: o Improve individual tree growth, vigor and resiliency through reducing densities in young stands of lodgepole pine. o Improve or maintain forest health by reducing the extent of insects or diseases present in regenerating lodgepole pine stands. • Maintain past management objectives: o Maintain existing fuel breaks with the Wildland Urban Interface (WUI) through managing live and down fuels. o Continue to enhance diversity through maintaining and protecting young Engelmann spruce trees planted in areas affected by past spruce beetle outbreaks. Page 2 of 10 January 15, 2019 - Page 75 of 8 White River Forest Health and Fuels Management Project Proposed Action The proposed action is needed because: • Previously completed silvicultural treatments in the lodgepole cover -type have regenerated and are overly dense with current stocking levels exceeding 2,500 trees per acre. Desired stocking levels are between 150 and 1500 trees per acre. • Lodgepole pine has regenerated or is expected to regenerate under partially dead canopies created by recent natural disturbances including wildfire and insect outbreaks. These conditions can create understories that are diseased, poorly developed and overly dense. • Naturally regenerating subalpine fir is competing with Engelmann spruce trees planted in salvage harvest units. Proposed Action To address the purpose and need, the Forest Service is proposing to implement a maximum of 1,000 acres of vegetation management activities on National Forest System Lands annually until significant changes in conditions warrant a new analysis. Vegetation management activities include: • Pre -commercially thinning previously managed stands that are fully stocked and are in need of density reduction. • Target lodgepole pine stands that have been affected by natural disturbances including the recent mountain pine beetle epidemic or wildfire. Stands proposed for treatment would have fully stocked understories that are in need of density reduction. • On specific sites it is also desirable to reduce the density of regenerating subalpine fir trees in areas that were previously harvested and planted with Engelmann spruce. The Forest Service would prioritize areas to be treated on an annual basis. No thinning treatments would occur in Forest Plan Management areas 1.11 Pristine Wilderness, 1.12 Primitive Wilderness, 1.13 Semi -Primitive Wilderness or 1.5 Wild Rivers -Designated and Eligible. A pre -implementation checklist would be completed by Resource Specialists to identify any site specific conditions that may need to be addressed such as cultural sites or important wildlife habitat. Silviculture Prescriptions Depending on stand conditions, the proposed treatments would be accomplished utilizing one of the following prescriptions: Prescription 1— Pre -commercial Thinning Thin overstocked stands to a residual stocking level of 300-1500 trees per acre. Favor retention of Engelmann spruce and subalpine fir trees over lodgepole pine trees. Retain existing aspen in groups where they exist within stands. Favor retention of trees with large diameters, good crown ratios and healthy branches over suppressed small diameter lodgepole pine. Either fell trees infected with insects or diseases or if feasible, prune infected branches. Residual tree spacing would generally range from 5x5 feet to 12x12 feet, with some variability in order to retain the most dominant trees. In stands that are 10 acres and larger, Page 3 of 10 January 15, 2019 - Page 76 of 8 White River Forest Health and Fuels Management Project Proposed Action retain 20% of the stand in un -thinned groups '/2 acre in size to provide for snowshoe hare habitat. Stands that are less than 10 acres in size would not retain un -thinned groups. This prescription would be applied to forested areas outside the Wildland Urban Interface (WUI), as described in a Community Wildfire Protection Plan (CWPP) and may occur within designated Colorado Roadless Areas. The overall objective of the treatment is to improve growth and individual tree vigor. The target residual tree density will be determined on an individual stand basis and would be based on a number of factors including the age of the existing trees, the current stand density, and forest plan management area direction. A variety of slash treatments, as described in the Implementation Methods section, may be applied to treated areas. Below are two examples of thinning treatments: Example 1 A stand of trees within the suitable timber base that was harvested or impacted by a natural disturbance (mountain pine beetle, wildfire, wind/storm blowdown, etc.) in the late 1980s and has naturally or artificially regenerated would be pre -commercially thinned to a residual tree density of 400-600 trees per acre. Tree spacing would range from 8x8 feet to 11x11 feet. In this example trees are approximately 30 years old and have begun to compete with each other for resources. Reducing tree densities will reduce competition between trees and allow for improved vigor and tree growth. Example 2 A stand of trees within the suitable timber base that was harvested or impacted by a disturbance (mountain pine beetle, wildfire, wind/storm blowdown, etc.) in the past 15 years and has naturally or artificially regenerated would be pre -commercially thinned to a residual tree density of 750-1200 trees per acre. Tree spacing would range 5x5 feet to 6x6 feet. In this example trees are less than 15 years old and although the numbers of seedling present are high, they are small and have not yet begun to compete with each other for resources. Retaining a higher residual density at this age will allow for continued vertical tree growth and will provide less competition between trees as they mature. Prescription 2 — Pre -commercial Thinning WUI Thin overstocked stands to a residual stocking level of 150-400 trees per acre on average. Stands that are proposed to be treated using this prescription would not retain un -thinned areas that provide for snowshoe hare habitat. Favor retention of Engelmann spruce and subalpine fir trees over lodgepole pine trees. Retain existing aspen in groups where they exist within stands. Favor retention of trees with large diameters, good crown ratios and healthy branches over suppressed small diameter lodgepole pine. Either fell trees infected with insects or diseases or if feasible, prune infected branches. Residual tree spacing would generally range from 10x10 feet to 16 feet x 16 feet, with some variability in order to retain the most dominant trees. Overstocked stands that occur within 1,000 feet of private property would be thinned using a feathering technique, with the average number of trees per acre increasing as the distance from private property increases. Final residual stocking would meet Forest Plan Standards of 150 trees per acre. Page 4 of 10 January 15, 2019 - Page 77 of 8 White River Forest Health and Fuels Management Project Proposed Action Example: In a previously treated fuel break that is 600 feet in width: thin the first 200 feet (closest to infrastructure/values) to a residual stocking of less than 50 trees per acre, thin the next 200 feet to a residual stocking of 100-150 trees per acre and thin the last 200 feet (furthest from infrastructure/values) to a residual stocking of 250-300 trees per acre. This prescription would be applied to forested areas within the Wildland Urban Interface (WUI) as defined in a Community Wildfire Protection Plan (CWPP), or adjacent to sensitive infrastructure such as powerline corridors. These treatments may occur within designated roadless areas. The target residual tree density will be determined on an individual stand basis and would be based on a number of factors including the age of the existing trees, the current stand density, and forest plan management area direction. A variety of slash treatments, as described in the Implementation Methods section, may be applied to treated areas. Prescription 3 — Tree Release and Weeding Remove all trees within 15-30 feet of planted spruce trees. Final spacing would vary and would be dependent on the amount of subalpine fir present within the stand. This prescription would be applied to approximately 585 acres of previously harvested areas located on the Aspen-Sopris Ranger District. These stands were harvested utilizing a salvage prescription following a spruce bark beetle outbreak in the late 1990s. Following harvesting activities, stands were planted with Engelmann spruce. Currently natural subalpine fir regeneration is competing with planted trees and there is a desire to reduce that competition in order to maintain stand diversity. Treatment Methods Depending on site and stand conditions, a variety of treatment methods may be used to achieve desired conditions. Hand Treatments — Lop and Scatter Thinning treatments would be conducted by hand crews utilizing chainsaws or similar hand operated equipment. Activity slash would be bucked into lengths less than 6 feet and scattered to a depth less than 18 inches. Hand Treatments — Pile and Burn Thinning treatments would be conducted by hand crews utilizing chainsaws or similar hand operated equipment. Activity slash piles would be created by hand and burned by the Forest Service. Mechanical Treatment — Mastication or Chipping Thinning treatments would be conducted using ground based mechanical equipment that may be wheeled or tracked. Activity slash would be chipped, mowed or masticated and left on site. Desired fuel depth would be less than 3 inches. Page 5 of 10 January 15, 2019 - Page 78 of 8 White River Forest Health and Fuels Management Project Proposed Action Mechanical Treatment — Removal Thinning treatments would be conducted using ground based mechanical equipment that may be wheeled or tracked. Activity slash would be removed. Treatment Area Selection The Forest Service would prioritize areas to be treated on an annual basis. No thinning treatments would occur in Forest Plan Management areas 1.11 Pristine Wilderness, 1.12 Primitive Wilderness, 1.13 Semi -Primitive Wilderness or 1.5 Wild Rivers -Designated and Eligible. The number of acres to be treated annually would depend on funding, but would not exceed 1,000 acres. A pre -implementation checklist would be completed by Resource Specialists to identify any site specific conditions that may need to be addressed such as cultural sites or important wildlife habitat. Mechanical treatments would occur in areas that are adjacent to existing system road templates or in areas that do not require more than 1 mile of low standard road construction for the entire project area. All proposed treatment areas within Colorado Roadless Areas have been previously treated using clearcut silviculture prescriptions. At this time the Forest Service has preliminarily identified approximately 600 acres of potential treatments within designated roadless areas across the Forest. Implementation Process The Proposed Action does not identify specific treatments areas, is based on the condition of the forest stand and not on specific identified treatment areas, and a well-defined process for implementation is needed. The following steps have been identified for implementation: • Prior to implementation the forester or silviculturist will identify areas for treatment and prepare draft silvicultural prescriptions that document the chosen prescription, the desired residual stocking levels, and the preferred implementation method. • Treatment areas and silvicultural prescriptions are presented to an interdisciplinary team (IDT) of resource specialists for completion of any necessary field surveys, such as cultural resource inventories or wildlife habitat surveys. • The IDT will meet to discuss field survey findings and resource specialist recommendations. A pre -implementation checklist will be completed, documenting the resource review and compliance with design features. Silvicultural prescriptions are finalized. • A news release will be prepared to inform the public about upcoming treatments. Feedback from the public concerning the specific treatment areas, or input concerning future treatment areas would be welcome. • Projects will be implemented through appropriate mechanisms which may include service contracts, Forest Service employees or stewardship contracts. Whichever mechanism is chosen to implement the silvicultural prescription, a Forest Service Page 6 of 10 January 15, 2019 - Page 79 of 8 White River Forest Health and Fuels Management Project Proposed Action employee would oversee implementation to ensure compliance with design features and contract provisions. • Post treatment surveys that monitor compliance with the silvicultural prescription will be conducted. Findings may be used to inform future treatments approved by the Decision. Annual monitoring results would be published on the forest's project webpage. Management Direction Forest Plan Goals and Objectives The proposed action aligns with goals, objectives, and strategies from the 2002 White River National Forest Land and Resource Management Plan (Forest Plan pgs. 1-3 — 1-15) specifically; Goal 1 Ecosystem Health Promote ecosystem health and conservation using a collaborative approach to sustain the nation's forests, grasslands and watersheds. Objective la — Improve and protect watershed conditions to provide the water quality and quantity and soil productivity necessary to support ecological functions and intended beneficial uses. Objective ld — Increase the amount of forest and rangelands restored to or maintained in a healthy condition with reduced risk and damage from fires, insects, disease and invasive species. Strategy 1. d. 7 — Implement management practices, including prescribed fire, that will move landscapes towards desired vegetation composition and structure as described in the management area description and the Historic Range of Variability. Strategy 1. d.9 — Over the life of the plan, management practices that mimic ecological processes, such as fire insect and disease, and other disturbances, will operate on forest and grassland landscapes in a manner consistent with desired conditions and management area direction. Objective le — Work cooperatively with individuals, organizations, local, state, tribal and other federal agencies to promote ecosystem health and sustainability across landscapes. Goal 2 Multiple Benefits to People Provide a variety of uses, products and services for present and future generations by managing within the capability of sustainable ecosystems. Objective 2c — Improve the capability of national forest and rangelands to sustain desired uses, values, products and services. Goal 5 Public Collaboration Engage the American public, interested organizations, private landowners, state and local governments, federal agencies and others in the stewardship of National Forest System Lands. Page 7of10 January 15, 2019 - Page 80 of 8 White River Forest Health and Fuels Management Project Proposed Action Objective 5a — Work cooperatively with individuals and organizations, local, state, tribal, and federal governments to promote ecological, economic and social health and sustainability across landscapes. Strategy 5a.1— Provide opportunities for local governmental jurisdictions and other interested parties to participate in planning and management of National Forest System lands, especially where local governmental jurisdictions or other landowners are contiguous to or may be affected by the management of these lands. Forest Plan Management Area Direction The project will be designed to conform to the Forest Plan and all other laws, regulations and policies. Forest Plan standards and guidelines will be applied as appropriate to meet Forest Plan goals and desired conditions. The proposed action may occur across multiple Forest Plan management areas where appropriate except Forest Plan Management areas 1.11 Pristine Wilderness, 1.12 Primitive Wilderness, 1.13 Semi -Primitive Wilderness and 1.5 Wild Rivers -Designated and Eligible. Nature of Decision to be Made Preliminary review indicates this project may fall within a category of actions established by statute for timber stand improvement activities and is excluded from documentation in an Environmental Assessment (EA) or Environmental Impact Statement (EIS) per 36 CFR 220.6 (e)(6). A proposed action may be categorically excluded from further analysis and documentation in an EA or EIS only if there are no extraordinary circumstances related to the proposed action. The resource conditions that should be considered in determining whether extraordinary circumstances related to a proposed action that warrant further analysis and documentation in an EA or an EIS are: 1. Federally listed threatened or endangered species or designated critical habitat, species proposed for Federal listing or proposed critical habitat, or Forest Service sensitive species; 2. Flood plains, wetlands, or municipal watersheds; 3. Congressionally designated areas, such as wilderness, wilderness study areas, or national recreation areas; 4. Colorado Roadless Areas or potential wilderness areas; 5. Research natural areas; 6. American Indians and Alaska Native religious or cultural sites; and 7. Archaeological sites, or historic properties or areas. The mere presence of one of these resource conditions in the project area does not preclude use of a CE. It is the existence of a cause -effect relationship between a proposed action and the potential effect on these resource conditions and if such a relationship exists, the degree of the potential effect of a proposed action on these resource conditions that determine whether an extraordinary circumstance exists (FSH 1909.15, Chapter 30 — Categorical Exclusion from Documentation). Page 8 of 10 January 15, 2019 - Page 81 of 8 White River Forest Health and Fuels Management Project Proposed Action For this project, the responsible official is the White River Forest Supervisor, Scott Fitzwilliams. The responsible official will review resource input and public comments in order to make the following decisions: 1. Do extraordinary circumstances exist that would warrant further analysis and documentation in an Environmental Assessment or an Environmental Impact Statement? 2. If no extraordinary circumstances exist and the proposed action proceeds as proposed: • What design features/mitigation measures and monitoring requirements should be applied to the proposed action? Public Involvement The project was first listed in the Schedule of Proposed Actions in December 2018 and updates are provided quarterly. Further information about this project can be found on our website at https://www.fs.usda.gov/project/?project=55257 Comment Process The Forest is now soliciting comments on the proposed action. Your feedback on this proposal will assist in refining design features and identifying potential issues. Comments specific to the proposed action that identify a cause -effect relationship are most helpful. The following options are available for submitting comments: Electronic comments including attachments can be submitted to: https://cara.ecosystem-management. org/Public//Commentlnput?Project=55257 Hardcopy comments can be mailed, hand -delivered or faxed as follows: Mail Hand Deliver White River National Forest White River National Forest Offices located in Attn: Shelby Limberis Glenwood Springs, Carbondale, Rifle, Meeker, PO Box 190 Minturn, and Silverthorne. Minturn, CO 81645 Faxed to (970) 827-9343 Be sure to note on the cover page that comments are for the White River Forest Health and Fuels Management Project, Attn: Shelby Limberis. Comments will be accepted any time, but will be most helpful if submitted prior to January 31, 2019. Names and contact information submitted with comments will become part of the public record and may be released under the Freedom of Information Act. Decisions that are categorically excluded from documentation in an Environmental Assessment (EA) or Page 9 of 10 January 15, 2019 - Page 82 of 8 White River Forest Health and Fuels Management Project Proposed Action Environmental Impact Statement (EIS) are not subject to an administrative review process (pre -decisional objection process) (Agriculture Act of 2014, Subtitle A, Sec. 8006). Additional information regarding this action can be obtained from: Shelby Limberis, PO Box 190, Minturn, Colorado, 81645; by phone: (970) 827-5161; or by email: slimberis@fs.fed.us . In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD -3027, found online at http://www.ascr.usda.gov/complaint filing cust.html and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov . USDA is an equal opportunity provider, employer and lender. Page 10 of 10 January 15, 2019 - Page 83 of 8 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Adjournment 5:00 pm (estimate) TOWN Of UAIL January 15, 2019 - Page 84 of 8