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HomeMy WebLinkAbout2019-03-05 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 2:30 PM, March 5, 2019 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 2. Presentations / Discussion 2.1. Powabunga Music Festival Update Presenter(s): Austin Gavlak, Powabunga Music Festival Action Requested of Council: No action requested. Informational update only. Background: The Powabunga Music Festival event producer will provide an update on new festival coming to the Ford Park parking lot on March 22nd and March 23rd. The Commission on Special Events allocated $45,000 to a new event in 2019 called Powabunga. Powabunga was created by a group of local experienced event producers to bring two nights of ticketed concerts to Vail at the Ford Park parking lot venue. 3. Interviews for Boards and Commissions 3.1. Interviews for Building and Fire Code Appeals Board Presenter(s): Tammy Nagel, Town Clerk Action Requested of Council: Conduct interviews for B&FAC Board Background: There are three vacancies on the Building & Fire Code Appeals Board. The Town Council will interview three applicants; appointments will include one person who will serve as a regular board member, and two people who will serve as alternates on the board. Duties of the B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of alternate building materials and methods of construction, as well as interpretations of the town building and fire codes, among other issues. The B&FCA meets as required. 4. Information Update (5 min.) 4.1. December 2018 Vail Business Review 4.2. January 2019 Sales Tax Report 4.3. February Revenue Update 10 min 10 min. March 5, 2019 - Page 1 of 124 4.4. Al PP December 3, 2018 and January 7, 2019 Meeting Minutes 4.5. CSE draft meeting minutes from February 6, 2019. 4.6. VEAC final meeting minutes from February 12, 2019 4.7. VLHA February 12, 2019 Meeting Results 5. Matters from Mayor, Council and Committee Reports (10 min.) 6. Executive Session 6.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: East Vail Parcel, Holy Cross Franchise Agreement and possible real property acquisition. Presenter(s): Matt Mire, Town Attorney 7. Recess 7.1. Recess 4:15 pm (estimate) 60 min. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. March 5, 2019 - Page 2 of 124 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description February 20, 2019 DRB Meeting Results February 25, 2019 PEC Meeting Results TOWN Of UAIL March 5, 2019 - Page 3 of 124 TOWN OF UAJt DESIGN REVIEW BOARD February 20, 2019, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: John Rediker, Doug Cahill, David Campbell, Peter Cope, Bill Pierce Absent: None 2. Project Orientation 2.1. 2:30 PM 3. Site Visits 3.1. 1953 North Frontage Road West - Town of Vail 4. Main Agenda 4.1. DRB18-0590 Triple Threat NLC LLC Final review of Change to Approved Plans (wall/gate) Address/Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1 Applicant: Triple Threat NLC LLC, represented by Berglund Architects Planner: Erik Gates Application withdrawn 4.2. DRB19-0007 - Blue Moose Pizza Final review of an exterior alteration (facade) Address/Legal Description: 675 Lionshead Place/Lot 1 & 2, Lionshead Filing 6 Applicant: Arrabelle at Vail Square LLC, represented by Blue Moose Pizza Planner: Chris Neubecker Doug Cahill moved to approve. John Rediker seconded the motion and it passed (5-0). 4.3. DRB19-0014 - Town of Vail Final review of an exterior alteration (landscaping) Address/Legal Description: 1953 North Frontage Road West/Lot 40, Buffehr Creek Resubdivision March 5, 2019 - Page 4 of 124 Applicant: Town of Vail Planner: Jonathan Spence Doug Cahill moved to approve. David Campbell seconded the motion and it passed (5-0). 4.4. DRB18-0602 - Vail Fire & Emergency Services Final review of a zoning code amendment (International Wildland-Urban Interface Code) Applicant: Vail Fire & Emergency Services Planner: Chris Neubecker Doug Cahill moved to table to March 6, 2019. David Campbell seconded the motion and it passed (5-0). 5. Staff Approvals 5.1. DRB19-0003 - Vail Transportation Center Final review of an exterior alteration (re -roof) Address/Legal Description: 231 East Meadow Drive / Tract B & C, Vail Village Filing 1 Applicant: Town of Vail, represented by John King Planner: Erik Gates 5.2. DRB19-0013 - Vail Spa Condominiums Final review of an exterior alteration (lighting) Address/Legal Description: 710 West Lionshead Circle/Lot 1 Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Condominiums, represented by KH Webb Architects Planner: Chris Neubecker 5.3. DRB19-0015 - Hormel Residence Conceptual review of an exterior alteration (reroof/windows/pati o/dormer/exterior) Address/Legal Description: 1527 Vail Valley Drive Unit B/Lot 10, Block 3, Vail Valley Filing 1 Applicant: Hormel Foods Corp, represented by KH Webb Architects Planner: Jonathan Spence 5.4. DRB19-0019 - Bealer Residence Final review of an addition Address/Legal Description: 1975 Placid Drive Unit 12/Lot 29-42, Vail Village West Filing 2 Applicant: John & Natalia Bealer, represented by Beth Levine Architect Inc. Planner: Ashley Clark 5.5. DRB19-0020 - Trankina Residence Final review of an exterior alteration (AC unit) Address/Legal Description: 680 Lionshead Place Unit 405A/Lot 3, Vail March 5, 2019 - Page 5 of 124 Lionshead Filing 3 Applicant: Mark & Susan Trankina, represented by Climate Control Company Planner: Jonathan Spence 5.6. DRB 19-0023 - E lway's Restaurant Final review of an exterior alteration (reroof) Address/Legal Description: 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: Elway's Restaurant, represented by Loff Roofing Services Planner: Jonathan Spence 5.7. DRB19-0024 - Blue Sky Haus LLC Final review of a change to approved plans (additional GRFA) Address/Legal Description: 2841 Basingdale Boulevard/Lot 3, Block 8, Vail Intermountain Development Subdivision Applicant: Blue Sky Haus LLC, represented by Intermetrix Investments Planner: Jonathan Spence 5.8. DRB19-0025 - Ruzicka Residence Final review of an addition Address/Legal Description: 1260 Westhaven Circle/Lot 29, Glen Lyon Subdivision Applicant: KCV LLC, represented by Ruzicka Architecture Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. March 5, 2019 - Page 6 of 124 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF UAJi February 25, 2019, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Brian Gillette, Rollie Kjesbo, Karen Perez, Brian Stockmar Absent: Pam Hopkins, Ludwig Kurz, John -Ryan Lockman 2. Main Agenda 2.1. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for the adoption of the Gore Valley Trail Interpretive Plan as a component of the Gore Creek Strategic Action Plan, and setting forth details in regard thereto. (PEC19-0001) Applicant: Town of Vail, represented by Pete Wadden Planner: Jonathan Spence Spence: Introduced Pete Wadden, Water Quality education, and requesting feedback for the interpretive path. Pete: In 2015, 6 of 9 Gore Creek sites out of compliance. 3 as of 2017. Awareness of water quality issues has not increased among those who commute to Vail for work, part time residents, or visitors at the same rate as it has among full time residents. We feel that the interpretive trail will help reach these individuals. Based on 2015 surveys, peak Gore Creek Trail numbers in the summer reaches around 1000 users per day. This project stems from the original Gore Creek Master Plan. Aiming to teach people that the creek ecosystem is more than the water and to show individuals how they can be better stewards for the creek. Using place - based concepts which takes specific locations that are best for visualizing ecosystem concepts. Examples were listed and shown. Process started by contracting Conservation by Design in 2018. Next, had a series of stakeholder meetings to understand the goals and needs of the town relating to the creek and this trail. Goals listed for the trail that are meant to shape the final trail. Have a number of different design options that are being considered. Design will vary based on location and traffic around installation area. Structures are not going to be traditional flat panel signs, trying to meet the Vail brand and not take away from the natural experience. Considered a smartphone-based tour, but stakeholders were skeptical of using phones to connect with the natural environment. May still add these installations to a wayfinding app. Pete goes over a number of different visual examples of installations which include, among others, a watershed map, a rain gauge, a "menu" of aquatic organisms on a picnic table, etc... Brian Stockmar: This is kind of an extension of the town -owned lands on Gore Creek. Clearly, I have responsibilities to the creek where I am buffering, but others may not feel this obligation. How do we engage these 30 min. March 5, 2019 - Page 7 of 124 owners? I don't see these effects when I walk, but I assume there are issues elsewhere based on creek quality data. Likes anything that can get people's attention. Lots of interesting ideas. Do you have any estimates of cost? Knows it will be a focus. Phasing of this should put the top priorities first. I understand there's lots of discussion with landscapers on how to improve buffers. Pete: Yes, the biggest positive changes we've seen can probably attributed to landscaping. Brian Stockmar: Many of our early survey's have been wrong, though thinks its being fixed piecemeal. Do you see this as affecting what Pete is doing down the line? Pete: No Brian Stockmar: As people have rebuilt and sold, replatting has occurred. Questioning issues with ownership if private owners have part of the creek platted to them. Something to keep in mind. Brian Gillette: Do you do outreach with any other industries. Pete: Lots. The redcoats on Vail, other regular stakeholders, looking into engaging with plow drivers. The workshop with the landscapers is the only organized workshop they conduct. Brian Gillette: It seems like it would be smart to include other industries. Mentioned carpet cleaners as an example. Brian Stockmar: Asked a question about pool demolition Pete: ERWSD has guidelines for this. We have 1 or 2 issues a year with this, could potentially do more engagement on this. Brian Gillette: Not sure what other cleaners do for this, but could Eagle River provide some kind of pump out station to keep people from dumping chemicals in storm -drains Pete: Seems like a rare occurrence, but could talk to ERWS about options here. Brian Stockmar: Called for public comment and commissioner comment. None. Rollie Kjesbo moved to recommend approval. Karen Perez seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman 2.2. Report to the Planning and Environmental Commission of an administrative 5 min. action regarding a request for a minor amendment to Special Development District (SDD) No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plan in order to permit a non-residential addition totaling 109 square feet to accommodate a new kitchen and hallway located at 1 Vail Road/Lot A — C, Vail Village Filing 2, and setting forth details in regard thereto. (PEC 19-0002) Applicant: Ex Vail LLC Extell Development, represented by OZ Architecture March 5, 2019 - Page 8 of 124 Planner: Erik Gates Erik: This is an addition of a test kitchen in the entry level of the Four Seasons resort. The addition will be placed in the current hallway resulting in the need to fill in an existing eave. This is the 109sf addition. 2.3. A request for a recommendation to the Vail Town Council for a Prescribed 2 min. Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 14-10-5, Building Materials and Design, Vail Town Code, and Section 14-10-8, Landscaping, Drainage and Erosion Control, Vail Town Code, relating to wildfire protection and the proposed adoption of the International Wildland Urban Interface Code, and setting forth details in regard thereto. (PEC18-0035) The applicant has requested this item be tabled to the April 8, 2019 regularly scheduled meeting of the Planning and Environmental Commission. Applicant: Vail Fire & Emergency Services Planner: Chris Neubecker Brian: Is there any paperwork yet available? Spence: Not yet Perez: Concerns about the length of this and wanting to see plans prior to the meeting Spence: As it stands it shouldn't be as big as anticipated. It currently isn't in a form that wouldn't be confusing to give beforehand. Brian Stockmar moved to table to April 8, 2019. Rollie Kjesbo seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman 3. Approval of Minutes 3.1. January 28, 2019 PEC Results A small question of if they had a quorum for this since only 2 members from the 28th meeting were present. Spence assured the board they did but decided to defer anyway. Brian Gillette moved to defer to March 11, 2019. Karen Perez seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman 4. Adjournment Brian Gillette moved to adjourn. Rollie Kjesbo seconded the motion and it passed (4-0). Absent: (3) Hopkins, Kurz, Lockman The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project March 5, 2019 - Page 9 of 124 orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department March 5, 2019 - Page 10 of 124 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Powabunga Music Festival Update PRESENTER(S): Austin Gavlak, Powabunga Music Festival ACTION REQUESTED OF COUNCIL: No action requested. Informational update only. BACKGROUND: The Powabunga Music Festival event producer will provide an update on new festival coming to the Ford Park parking lot on March 22nd and March 23rd. The Commission on Special Events allocated $45,000 to a new event in 2019 called Powabunga. Powabunga was created by a group of local experienced event producers to bring two nights of ticketed concerts to Vail at the Ford Park parking lot venue. ATTACHMENTS: Description Powabunga Music Festival Memo Update March 5, 2019 - Page 11 of 124 TOWN OF VAIL' Memorandum To: Vail Town Council From: Mia Vlaar, Economic Development Director Date: March 1, 2019 Subject: Powabunga Music Festival Background: The Commission on Special Events allocated $45,000 to a new event in 2019 called Powabunga. Powabunga was created by a group of local experienced event producers to bring two nights of ticketed concerts to Vail at the Ford Park parking lot venue. Event Info: The Powabunga music festival takes place on Friday and Saturday nights, March 22nd and March 23rd. The ticketed music festival includes top tier talent, art installations, food trucks, after parties at local establishments, and more. Event producers have been working diligently with the Event Review Committee (ERC) to ensure a safe, fun, and exciting experience is had by all event attendees. Next Steps: The Powabunga event producers are continuing to sell tickets with an anticipated attendance of 4,000. They have partnered with local hotels and expect the event to have a positive economic impact for the Town of Vail. 3/1/2019 Page 1 March 5, 2019 - Page 12 of 124 TOWN OF 1 X41 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Interviews for Building and Fire Code Appeals Board PRESENTER(S): Tammy Nagel, Town Clerk ACTION REQUESTED OF COUNCIL: Conduct interviews for B&FAC Board BACKGROUND: There are three vacancies on the Building & Fire Code Appeals Board. The Town Council will interview three applicants; appointments will include one person who will serve as a regular board member, and two people who will serve as alternates on the board. Duties of the B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of alternate building materials and methods of construction, as well as interpretations of the town building and fire codes, among other issues. The B&FCA meets as required. ATTACHMENTS: Description B&FCA 2019 March 5, 2019 - Page 13 of 124 TOWN OF VAIIL' Memorandum To: Mayor and Town Council From: Tammy Nagel, Town Clerk Date: March 5, 2019 Subject: Interview and Appointment to Building and Fire Code Appeals Board (B&FCA). I. SUMMARY Town Council will have an opportunity to interview three applicants for three vacancies on the Building and Fire Code Appeals Board. The three applicants are currently serving on the Board. The interviews will be conducted during the afternoon meeting and appointments made during the evening meeting. The term for this appointment is five years ending March 31, 2024. The Council will appoint one person to serve as the "regular member" and appoint two people to serve as alternates. 11. BACKGROUND Duties of the B&FCA include hearing appeals of aggrieved parties, reviewing equivalency of alternate building materials and methods of construction, as well as interpretations of the town building and fire codes, among other issues. The board will also review proposed building and fire codes amendments and code updates, and serve as technical advisors to the town council regarding the adoption of proposed amendments and updates. The B&FCA meets as required. It is noted that applicants must be a licensed architect, a registered engineer with structural, mechanical or electrical engineering experience, a construction company executive or superintendent with at least ten years of construction experience or an individual with similar building design and construction knowledge and experience. The interview schedule and name of applicants are as follows; all have met the eligibility requirements of residency and criteria listed above. Interviews are slated for 5 minutes each: 1 Rollie Kjesbo 2 Steve Loftus 3 Kyle Webb The current make-up of the B&FCA is shown below: Members Mark Mueller Kathy Langenwalter Mark Hallenbeck Mark Donaldson March 5, 2019 - Page 14 of 124 The attached materials provide the letter of interest, resume, and attendance. The position vacancies were advertised with a public notice in the Vail Daily and posted on the Town of Vail website the last few weeks. Proposed interview questions are below: 1. The main responsibility of a board member is to hear appeals of decisions made by the Chief Building Official and Fire Marshal in relation to interpretation of the building and fire codes. How will your previous experience be utilized to render an impartial decision on a building or fire code requirement? (Example: The building official has determined that a specific foam product may not be used in a building. The contractor is appealing that decision to the board.) 2. One of the responsibilities of a board member is to review new editions of the building codes for possible adoption by the town. Do you have any experience in a code development process? If so, please give us an example. If not, please explain how your previous experience and education will help you participate in this process. 3. A mountain community such as ours may require the use of unique construction practices. Please give us an example of a construction practice that you have used to adapt to a condition that is unique to the environment. Attachments: ✓ Applicant materials V Attendance Records Town of Vail Page 2 March 5, 2019 - Page 15 of 124 Building and Fire Code Appeals Board Interview Questions 1. The main responsibility of the board is to hear appeals of judgements made by the Chief Building Official and Fire Marshal in relation to interpretation of the building and fire codes. How will your previous experience be utilized to render an impartial decision on a building or fire code requirement? (Example: The building official has determined that a specific foam product may not be used in a building. The contractor is appealing that decision to the board.) 2. Another responsibility of the board is to review new editions of the building codes for possible adoption by the town. Do you have any experience in a code development process? If so, please give us an example. If not, please explain how your previous experience and education will help you participate in this process. 3. A mountain community such as ours may require the use of unique construction practices. Please give us an example of a construction practice that you have used to adapt to a condition that is unique to the environment. March 5, 2019 - Page 16 of 124 Tammy Nagel From: Rollie Kjesbo <rollie@nedbo.com> Sent: Tuesday, February 26, 2019 7:49 AM To: Tammy Nagel Subject: B&FCA Tammy My term on the board is expiring at the end of the month. I would be more then happy to submit my name for another term on the board. Roland J Kjesbo (Rollie) 1 March 5, 2019 - Page 17 of 124 Vail Town Council My name is Rollie Kjesbo and I would like to continue serving on the Town of Vail Building and Fire appeals Board for another term. Below is a brief resume I moved here after college in 1978 to teach skiing for a couple of years, I continued to teach for 32 years I have been a licensed contractor in the town since 1983 I have lived in the Town of Vail since 1979 and have raised our 2 boys here, Tyler 32 and Jens 29. Jens continues to live in Vail and is finishing his 7th year on Vail Ski Patrol I served on the planning commission for 8 years and also 8 years on the DRB I am completing my second term on the PEC I am also on the Board of Directors for the Vail Recreation District Thank you very much for considering me for this board Roland J Kjesbo March 5, 2019 - Page 18 of 124 February 27, 2019 Vail Town Council Attn: Tammy Nagel, Town Clerk 75 Frontage Road Vail, CO 81657 Re: Building & Fire Codes Appeals Board Vacancies Dear Town Council, It has been a pleasure to serve on the Town of Vail Building and Fire Codes Appeals Board for the past 10 years and I would be pleased to continue this service for another term. Attached you will find a more detailed description of my experience and background, but in summary: • Registered professional engineer in the States of Colorado and California • 24 -year career in the oil & gas industry, specializing in the management of large operations in 3rd world countries • Operating vice president for Brand Services, the largest commercial and industrial scaffolding provider in North America • Director of Facilities & Grounds at the Vail Racquet Club for the past 13 years I've been a property owner in Vail since 1990 and I'm keenly interested in contributing to the community Between my professional experience involving operations management in a wide variety of organizations for the past 39 years and my technical background as an engineer, I bring broad experience, strong decision making skills and the ability to work through complex issues and challenges. Thanks also to my diverse background in various industries and experience in 3rd world countries, where local building codes and technical standards are often primitive, contradictory and incomplete, you learn to look beyond the rules and apply appropriate standards and balanced judgment. This type of experience is somewhat unique within the Building and Fire Codes Appeals Board and brings helpful diversity to the table. Thank you for considering my application and I look forward to answering your questions. Sincerely, SteNewI2. Loftus - Steven R. Loftus 4335 Spruce Way Unit 4 Vail, CO 81657 970-331-1861 Email: steveloftus@comcast.net March 5, 2019 - Page 19 of 124 Steven R. Loftus 4335 Spruce Way Unit 4, Vail CO 81657 Email: steveloftus@comcast.net Phone: 970-331-1861 PROFESSIONAL EXPERIENCE Vail Racquet Club Director of Facilities & Grounds 2005 — Present Manage all maintenance and capital improvement programs for homeowner complex involving 331 condominiums and townhomes center with pool, spas, and tennis. • Championed the largest capital improvement program in VCR history involving facelifts for townhomes, tennis court and condo deck replacements, construction of a bike barn for 180 bikes, locker room and restaurant renovation, conversion of wood -burning fireplaces to direct vent gas units... • Implemented a safety management system that has reduced annual claims costs by over 95%. The organization has now completed over 12 years without a lost time accident. a resort and plus a fitness Brand Services, Inc. Western Region Operations Vice President 2004 — 2005 Managed operations for the western United States and British Columbia involving 6 division and 10 branch offices with a construction workforce ranging up to 1,000. (Brand is the largest industrial scaffolding provider in North America focused primarily on refinery, petrochemical and power industries.) Managed the full scope of operations from bidding, commercial terms, resources management & logistics, project execution and management, and customer relations. • Completed a financial turnaround for 3 unprofitable branches and 1 division. • Streamlined the organization, improving efficiency and eliminated layers, resulting in a 21% reduction in management positions. • Introduced new processes to improve project control, estimating and resource utilization. Chevron Operations Manager — Maracaibo, Venezuela 2001 - 2003 Managed operations for the super -giant Boscan field producing 115,000 bopd with annual capital & operating budgets of $120 & $55 million. Led a multi -disciplinary organization of 500 national, expatriate and contractor staff (engineers, technicians, operating and maintenance personnel). Operated & maintained assets including 500 producing wells, 2 major dehydration plants and 27 gathering stations. • Achieved 180 -degree safety turnaround by gaining employee buy -in, resulting in 14 consecutive months with no lost time incidents compared to a long history of frequent, serious accidents. Greater mutual trust brought a marked decrease in labor problems and employee support of business objectives, reversing an adversarial labor -relations climate. • Initiated a "Competency Assurance Process" that drove improved hiring practices, reliability and safety. March 5, 2019 - Page 20 of • Maintained continuous field operations throughout a crippling 2 -month nationwide strike that caused over 90% of other operators to shut down due to labor unrest and acute shortages of food, gasoline and materials. March 5, 2019 - Page 21 of Loftus resume Page 2 Texaco Production Manager — Luanda, Angola 1999 - 2000 Managed operations for Block 2 - offshore Angola, involving 15 fields producing a combined 75,000 bopd with annual capital & operating budgets of $50 & $90 million. Led an organization of 300 national, expatriate and contractor staff (engineers, geoscientists, operating and maintenance personnel). Operated & maintained assets including three manned processing platforms, 15 wellhead platforms, pipelines and FSO. Managed marine & helicopter fleet, logistics, materials, warehouse, export operations, and reservoir management including reserves and reservoir modeling. • Championed cost reduction initiative involving joint partner team to analyze operating practices, organization structure, and benchmark against best practices. Results exceeded expectations, yielding $3.8 million in one-time savings and $24.8 million in recurring savings. • Provided leadership for Angola business unit financial, operational and safety performance despite the challenges of an ongoing civil war. Area Manager - North/Central Fields — Luanda, Angola 1996 -1998 Led a newly -formed team of 110 national, expatriate and contractor personnel including engineers, geoscientists, operating & maintenance personnel with the implementation of a $235 million field development program. Accountable for financial, operational and safety metrics. • Created a multi -disciplinary team and managed the cultural transition from the prior functional organization that was marked by poor communication and territorial battles. • Managed installation, commissioning and start-up of central processing platform and five wellhead platforms and the development drilling campaign for six new offshore oilfields. Manager of Assets — Luanda, Angola 1995 -1996 Managed Geoscience, Reservoir Engineering, and Computer & Communications departments for Block 2, offshore Angola. Worked with partners and government representatives to develop and align strategies for field development and investment programs. • Championed reorganization of Texaco Angola into asset-based, multi- disciplinary teams that generated better performance by building ownership and enthusiasm for continuous improvement and business results. Regional Advisor - Indonesia (based in White Plains, NY) 1993 - 1995 Shareholder rep for Texaco's 50% -owned affiliate company, Caltex Pacific Indonesia (CPI) with gross production of 730,000 bopd. Identified Indonesian opportunities, consolidated business plans and managed economic evaluations and approval process with executive management & board of directors for investment projects of $50 million or more. • Managed expatriate personnel exchange between CPI and other Texaco organizations to meet CPI technical and business requirements and to advance the professional development of expatriate staff. • Collaborated with shareholder reps in Chevron (half -owner of CPI) on affiliate business matters to gain alignment and drive business strategies. March 5, 2019 - Page 22 of Loftus resume Page 3 Joint Interest Operations Manager -- Denver, Colorado 1989 — 1993 Managed portfolio of working interest properties in California, including 20 waterflood, gas cycling, and steamflood projects. Member of team that designed the organization and prepared the business plans for Joint Interest Operations organizations in Denver and New Orleans. • Represented Texaco to partners and operators; evaluated and approved development and work programs and managed property disposal (divestiture, abandonment; manage and mitigate associated environmental liabilities). BACKGROUND EXPERIENCE 1979 - 1989 Production Engineering Group — Ventura, CA (Texaco) 1988 - 1989 Served as technical / business consultant to Area operations and led District -wide special studies and initiatives. Developed and drove contracting strategies. • Coordinated and led due diligence efforts for difficult LA Basin property sales (impaired assets with significant environmental issues), including the development and negotiation of associated agreements. Lead Production Engineer, Ventura, CA (Texaco/Getty) 1985 - 1988 Managed production operations for the C -Block Unit Waterflood. Supervised 8 -person team. • Championed development of innovative tools and handling procedures to extend sucker rod and tubing string life in extreme stress environments and new radioactive tracer tools to expand and enhance range and data quality. Progressively at Getty Oil: • Reservoir Engineering • Planning (Economic Evaluations, Reserves & Budget Development & Consolidation) • Production & Drilling Engineering 1979-1984 EDUCATION 1985 Master of Science in Petroleum Engineering University of Southern California • Night school program — graduated with 4.0 GPA 1979 Bachelor of Science in Mechanical Engineering Harvey Mudd College • Graduated with Distinction • Minor in Economics 1975 High School Prescott High School (Arizona) • Valedictorian FOREIGN LANGUAGES: • Fluent at a conversational level in Portuguese & semi -fluent in Spanish March 5, 2019 - Page 23 of February 13, 2019 Vail Town Council Attn: Tammy Nagel 15 S. Frontage Road Vail, Colorado 81651 Re: Re -appointment to Building & Fire Codes Appeals Board Dear Council Members, I would like to throw my hat into the ring to be considered to continue my position on the Town of Vail's Building & Fire Codes Appeals Board I have immensely enjoyed my past experiences with the Board and helping to make the Board a viable entity within the Community development department. My involvement has been extensive with the Board, including reviewing things from both a practical planning and design point of view as well as thru the eyes of someone who understands the Building Code intimately. The Board's continued growth and evolution under CJ Jarecki is exciting, and I would be honored to continue in this position. As you can see from my enclosed resume, design and architecture is what I do for a living. I am also a licensed architect in Colorado, Florida, Michigan and Massachusetts, and I have practiced with local firms, including my own for the past thirty years in the Town of Vail. I have also served on volunteer Boards throughout the valley, and I have served two terms President for the American Institute of Architects Colorado West Chapter. I would very much enjoy the opportunity to continue my involvement with the Town of Vail, and I thank you for your consideration. Sincerely, Kyle H. Webb, AIA, NCARB KH Webb Architects P.C. cc: CJ Jarecki 110 WEST LIONSHEAD CIRCLE, SUITE A VAIL COLORADO 81657 910.411.2990 970.477.2965(F) www.khwebb.com MEMBER OF AMERICAN INSTIT March 5, 2019 - Page 24 of 124 Resume Kyle H. Webb AIA, NCARB Principal: K.H. Webb Architects P.C. Vail, Colorado PROFESSIONAL EXPERIENCE: K.H. Webb Architects P.C. Vail, Colorado -Experiences include Black Duck Preserve in Martha's Vineyard, MA. Casteel Creek Ranch: Lodge, Cabins, Ranch Center, Gate House in Colorado Sakin Ranch in Basalt, Larkspur Restaurant & Market in Vail Numerous Vail and Beaver Creek Homes and Renovations Registered Architect in Colorado, Florida, Michigan, Mass. NCARB Certification Morter Architects, Vail, Colorado - Experiences include numerous Residential and Commercial Projects over eight years in Vail and surrounding region. Principal April 1 999 -present Project Architect Nov 199 I - April 1999 Fritzlen, Pierce, Briner Architects, Vail, Colorado Designer -Experiences include Buffalo Park @ Arrowhead, Internships 1989, Vail Village Inn Renovation, Affordable Housing Projects 1990, 1991 EDUCATION: North Carolina State University, Raleigh, North Carolina The School of Design, Graduated Magna Cum Laude Thesis: Cemetery of St. Paul at National Cathedral, Washington, D.C. The Catholic University of America, Washington D.C. The School of Architecture & Planning ACCOLADES AND INVOLVEMENT: B. Arch. May 1991 B.S. Arch. May 1990 Honors and Awards: Named to Colorado Homes & Lifestyles 2018 "Circle of Excellence" March 2018 Colorado Homes & Lifestyles Magazine AIA Colorado West Citation Award for Private Art Gallery August 2015 AIA Colorado Name to Luxe Magazine's National "Gold List" of Designers and Architects 2013-2016 Luxe Magazine Mountain Living's 2010 Home of the Year November 2010 Mountain Living Magazine Named one of Top 100 Mountain Architects 2007-2019 Mountain Living Magazine Award Winner, American Institute of Architects, Colorado Chapter: February 1999 Rocky Mt. News/Architects Choice Awards for Spraddle Creek Award Winner, American Institute of Architects, Colorado Chapter: February 1999 Rocky Mt. News/Architects Choice Awards for Strawberry Park NAHB Best of American Living Awards for Strawberry Park Residence January 1999 National Custom Home of the Year over 7,500 sq. ft. Finalist/First Runner-up, American Institute of Architects, Colorado Chapter, January 1999 Colorado's Best in Residential Architecture for Spraddle Creek Eagle Valley Homebuilders Merit Award for Strawberry Park Residence July 1998 Best Single Family Residence and Specialty Craftsman Awards Eagle Valley Homebuilders Merit Award for Mossman Residence Jan 1997 Best Single Family Residence Honor Award, American Institute of Architects, Colorado Chapter, December 1996 Colorado's Best in Residential Architecture "Cobra" Award for Mountain Star Eagle Valley Homebuilders Grand Award for Mountain Star Residence Jan 1996 Best Single Family Residence and Specialty Craftsman Awards Second Prize in "Opening New Doors" The 1989-1990 AIAS/CADKEY April 1990 National Student Design Competition. 110 WEST LIONSHEAD CIRCLE, SUITE A VAIL COLORADO 81651 910.477.2990 www.khwebb.com MEMBER Of THE AMERICAN INSTITUTE Of ARCHITECTS March 5, 2019 - Page 25 of 124 Kyle H. Webb AIA, NCARB Principal, continued Community Service: Board of Trustees, The Kiski School, Saltsburg, Pennsylvania President, American Institute of Architects, Colorado West Section President -Elect, American Institute of Architects, Colorado West Section Ski & Snowboard Club Vail (non-profit) Design of New Clubhouse at Gold Peak Colorado Capital Bank, Vail Valley Asset Review Committee Board of Visitors, The Kiski School, Saltsburg, Pennsylvania Town of Vail Community Development Technical Advisory Panel Round Up River Ranch, Equestrian and Service Facilities, Bond, Colorado Challenge Aspen, Lausanne Marathon Fundraiser, Aspen and Lausanne, Switzerland Regional Health Clinic Design and Construction Assistance, Guatemala Vail Spa Condominiums Homeowner's Association Board (currently Secretary) Town of Vail Conference Center Advisory Committee Vail Valley Chamber of Commerce: Success Awards Committee Lake Creek Meadows Homeowner's Association Board Member Vail Mountain School Capital Campaign Committee Building and Fire Code Appeals Board, Town of Vail Design Team Selection Committee, Town of Vail Community Facilities Lionshead Master Plan Community Design Charrette Town of Vail, Art in Public Places Board Eagle Valley Homebuilders Association, Member American Institute of Architects, Member National and Colorado West Chapters St. Clare of Assisi Catholic School, Edwards, Co. Steering Committee Singletree Community Design Review Administrator and Design Guidelines Habitat for Humanity Press: "Palm Beach House" LUXE Magazine "Colorado's Design Leaders" Colorado Homes and Lifestyles "Art Gallery" Colorado Homes and Lifestyles "Signature Homes" Design Book, "Kazma Residence" LUXE Magazine "Southwestern Hipster" Vail Valley Magazine "Wexler Renovation" LUXE Magazine "Beyond the Chalet" Vail Valley Home Magazine "Greenwich Style: Inspired Family Homes," Design Book, Rizzoli Books "Remaking History" Vail -Beaver Creek Magazine "Living in Style - Mountain Chalets" Design Book, teNeues Digital Media "2,500 Square Feet" Vail Village Bachelor Pad, Mountain Living Magazine "Beaver Creek Renovation, Before and After" Vail -Beaver Creek Magazine "Green is Conscientious," 4S Ranch in Aspen, Mountain Living Magazine "KH Webb Architects" 21�, Century Homes, Design Book "Vail Residence" Colorado Homes & Lifestyles "Cubic Equation" LUXE Magazine "KH Webb Architects" Perspectives on Design Colorado Design Book "Mountain Living's 2010 Home of the Year" Mountain Living Magazine "Vail Residence" Colorado Homes & Lifestyles "Capturing Vail" LUXE Magazine "Home Sweet Home" Mountain Living Magazine "KH Webb Architects" Colorado Perspectives on Design, Coffee Table Book "Top 100 Mountain Architects," Mountain Living Magazine "A Home of our Own" Colorado Homes & Lifestyles "Smooth Moves" LUXE Magazine "Art Aerie" LUXE Magazine, "From the Inside Out" Vail Home Magazine "Dream Homes Colorado" "A Beacon on the Vail Golf Course" Vail Valley Magazine "Who are the Creators" Vail Valley Magazine "Profiles" Architecture & Design of the West "Marianne's Dream" Mountain Horizons "Larkspur" Ski Magazine, US Today, Peaks Magazine, Wine Spectator 2016 -present 2015/2017 2014/2016 2011 -present 2010 2009-2016 2009-2010 2008-2010 2006 2005-2006 2005 -present 2004-2005 2004 2004-2015 2003-2004 2002 -present 1999 1997 1996-2004 1996-2008 1995 -present 1995-1996 1992-1995 1 989 -on-going January 2019 March 2018 Spring 2017 Spring 2016 Spring 2015 Winter 2014-2015 Winter 2014-2015 February 2014 March 2013 November 2012 October 2012 August 2012 Summer 2012 March -April 2012 Winter 2011 May/June 2011 Winter 2011 Fall 2010 Nov/Dec 2010 Fall 2010 Summer 2010 July/August 2010 Spring 2010 2007-2019 March/April 2009 Fall/Winter 2008 Summer/Fall 2008 Holiday 2007/2008 Winter 2007 Winter 2005-2006 Winter 2004-2005 Fall 2004 Winter 2003-2004 Winter 2000-2001 110 WEST LIONSHEAD CIRCLE, SUITE A 910.477.2990 VAIL COLORADO 81651 www.khwebb.com MEMBER Of THE AMERICAN INSTITUTE Of ARCHITECTS March 5, 2019 - Page 26 of 124 110 WEST _IONSHEAD :IRCLE, SUITE A TAIL 31657 370.477.2990 Kyle H. Webb AIA, NCARB Principal, continued Certifications: National Council of Architectural Registration Boards, #47,202 Registered Architect in Colorado #3186, Massachusetts #10795, Florida #96716 Selected Projects by Kyle H Webb and the team at KH Webb: Larkspur Restaurant & Market @ Golden Peak, Vail Village, Colorado Consulting Architect to Casteel Creek Residence, Lake Creek, Colorado Barbour Residence Renovation, Beaver Creek, Colorado Black Duck Preserve Master Plan, Martha's Vineyard, Massachusetts Ittleson Residence Renovation, Vail Village, Colorado Car Barn, Casteel Creek Ranch Design Architect for Black Duck Preserve: Martha's Vineyard, Massachusetts Coyote Lodge Recreation Facility@ Casteel Creek Ranch Ruth Residence Renovations, Potato Patch, Vail, Colorado Shane Residence Renovation, Manhattan Beach, California Hormel Foods Corporate Retreat Renovations, Vail Colorado Sikorski Renovation, Vail, Colorado Sears Road Renovation, Brookline, Massachusetts Hornsilver Residence, Vail Village, Colorado Ryles Residence Renovation, Beaver Creek, Colorado Adams Residence, Manhattan Beach, California 63 Goddard Road Renovations, Brookline, Massachusetts Mountain High Aviation FBO, Exterior Consultant, Eagle County Airport, Colorado Mountain Haus Condominiums On-going Renovations, Vail, Colorado Lodge at Lionshead Redevelopment, Vail, Colorado Higgins Residence Renovation, Palm Beach, Florida Kosloff Residence Renovations, Forest Road, Vail, Colorado Gilbert Residences Renovation, Vail Village, Colorado Jeith House, Northeastern Ohio Village Center Redevelopment, Vail Village, Colorado Faulconer House, Beaver Creek Resort, Colorado Shirley Row House Renovation, Vail Village, Vail. Colorado Shannon Residence, Forest Road, Vail, Colorado Alfond Residence, Cascade Village, Vail, Colorado Crack of Noon Residence, Buffehr Creek, Vail, Colorado La Bottega, Vail Village, Vail, Colorado Stag Gulch Residence, The Ranch, Cordillera, Colorado M/W Farms Equestrian Facilities Studies, Park County Colorado Sakin Ranch and Equestrian Facilities, Basalt, Colorado Dayton Residence, Beaver Dam Road, Vail, Colorado (with James Dayton, Architect) Vail Mountain Lodge Townhouse, Vail Village, Vail, Colorado Regional Health Clinic Design Prototype and Construction Assistance, Guatemala Reiss Residence Renovation, Vail Village, Colorado Adams Residence Renovation, Lombard Street, San Francisco, California Shannon Residence Renovation, Cheesman Park, Denver, Colorado Artinian Rooftop Follies, Lionshead, Vail, Colorado Rosenbach Residence, Rockledge Road, Vail, Colorado Monogram Residences, Forest Road, Vail, Colorado Vail Spa Condominiums Re -Development, Lionshead, Vail, Colorado Lots 31/32 Residences, Potato Patch, Vail, Colorado Vail Gateway Association, Vail Village, Colorado 1020 Capitol Street Commercial Building, Eagle Ranch, Eagle Colorado Yarde Residence, Vail, Colorado Round Up River Ranch Camp, Equestrian and Service Facilities, Bond, Colorado Errant Pool House, Lake Creek, Colorado Schwab Residences Renovation, Vail Village, Colorado Dean/Arrigoni Residences, East Vail, Colorado Bravo Colorado! Offices, Vail, Colorado Tansill Renovation, Bishop Park, Vail Village, Colorado Ellis/Walker Residences, Ramshorn, Vail Village, Colorado Park Residence Renovation, Miromar Lakes, Florida February, 1996 August, 1995 1999 1999-2003 1999-2010 2000-2003 2000-2002 2000-2002 2000-2003 2000-2003 2000-2013 2002-2003 1992-2007 2001-2002 2001-2002 2001-2002 2001-2004 2002 2001-2003 2002 2002 -On-going 2002 -On-going 2002-2003 2001-2007 2002-2004 2003-2006 2003-2012 2003-2006 2003-2005 2004-2006 2004-2007 2004-2007 2005-2006 2005-2006 2005 2005-2009 2005-2009 2004-2005 2005-2006 2005-2006 2005-2006 2005-2007 2006-2008 2006-2009 2006-2008 2006-2017 2006-2014 2006-2014 2007-2009 2007-2009 2008-2010 2008-2009 2008-2009 2008-2009 2008-2009 2009-2010 2009-2012 2009-2010 110 WEST LIONSHEAD CIRCLE, SUITE A 910.477.2990 VAIL COLORADO 81651 www.khwebb.com MEMBER Of THE AMERICAN INSTITUTE Of ARCHITECTS March 5, 2019 - Page 27 of 124 Kyle H. Webb AIA, NCARB Principal, continued Jadlos Residence, Vail Golf Course, Vail, Colorado The Wren Condominiums Renovations, Vail, Colorado Western Sky Ranch Residence, Breckenridge, Colorado Kearn Residence Renovation, Pilgrim Downs, Lake Creek, Colorado 395/405 Forest Road Residences, Vail Village, Colorado (Design Architect) Bishop Park Association Renovations, Vail Village, Colorado Marble Hill Farm Master Plan and Eco -structures, Roatan, Honduras Abello Penthouse Renovation, Village Hall, Beaver Creek Resort, Colorado House 73, Mountain Star, Avon, Colorado Creekside Rowhouse, Vail Village, Colorado 115 Forest Road Residence, Vail Village, Colorado Casa Sara, Rancho Santana, Nicaragua (Design Architect) Reusswig Residence Re -invention, Vail, Colorado Kazma Residence, Beaver Creek Resort, Colorado Bard Residence Renovation, Beaver Creek Resort, Colorado Private Art Gallery, Mountain Star, Avon, Colorado McV House, Buffehr Creek, Vail, Colorado Greenspan Residence Renovation, Brentwood, Los Angeles, California Ski & Snowboard Club Vail, Clubhouse/Residences, Gold Peak, Vail, Colorado Rosenbach/Daniels Residence Renovation/Addition, Singletree, Edwards, Colorado Millcreek Circle Residence, Vail Village, Vail, Colorado Zekelman Residence, Beaver Dam Road, Vail Village, Vail, Colorado Moores Ranch, Lake Creek Valley, Colorado Solberg Residence Renovation, Forest Road, Vail, Colorado Clark Residence Renovation, Upper Borders, Beaver Creek, Colorado Wexler Renovations/Addition, Mountain Star, Avon, Colorado Ruth/Wheeler Duplex Renovation, Potato Patch, Vail, Colorado Harmon Residence, East Vail, Vail, Colorado The Ultimate Treehouse, Buffehr Creek, Vail, Colorado Joseph Residence, Ibis Isle, Palm Beach, Florida Cross Residence Renovation, Forest Road, Vail, Colorado Gellert Renovation, Lodge at Vail, Vail, Colorado "Ski Shop" Concept Los Angeles, California MoJo House, Lake Creek, Colorado Schwartzreich Renovation, Beaver Dam Road, Vail, Colorado 103 Rockledge Road, Vail, Colorado, Hughes Residence, Vail Golf Course, Vail, Colorado Wexler Residence Renovation, The Bighorn, Palm Desert, California Meadow Lane Residences, East Vail, Colorado 44 Willow Place Renovation, Vail Village, Colorado McGonagle Residence, Lake Creek, Colorado Summers/Carpenter Residence, Buffehr Creek, Vail, Colorado Lipnick Residence, Cascade Village, Vail, Colorado O'Connor Residence, The Territories, Cordillera, Colorado Galvin Rowhouses #I1/#12, Vail Village, Colorado McCourt Renovation, Vail Village, Colorado House Residence Renovation, Beaver Creek, Colorado Four Seasons Penthouse Renovation, Vail, Colorado Marx Renovation, Vail, Colorado Sankey Residence, Bachelor Gulch, Colorado Ebner Residence, Singletree, Colorado Arnold Residence, Mountain Star, Avon, Colorado Sakin Residence Renovation, Carbondale, Colorado Quinton Renovation, Pilgrim Downs, Colorado Copeland Residence, Forest Road, Vail, Colorado Stansbury Residence, Greenwood Village, Colorado Meiners Residence Renovation, Vail Village, Colorado Musto Residence Renovation, Buffehr Creek, Vail, Colorado Kudner Residence, Central Michigan Torres Residence, Cascade Village, Vail, Colorado (with Kengo Kuma, Co -Architect) 175 Forest Road Renovation, Vail Village, Colorado Harczak Residence, Frost Creek, Eagle Colorado 2009- under construction 2009-2014 2009 2009-2010 2009-2010 2010-2013 2010 2010-2011 2010 2010-2012 2010-2012 2010-2013 2010-2012 2010-2013 2011-2012 2011-2012 2011-2012 2011-2017 2011 -under construction 2012-2013 2012-2016 2012-2019 2012-2017 2012 -design phases 2012-2013 2012-2016 2012-2014 2013-2015 2013 2013-2016 2013-2015 2013-2014 2013 2014-2019 2014-2016 2014-2017 2014-2017 2015 2015- under construction 2015-2018 2015-2017 2015-2017 2015-2018 2015-2018 2015 -under construction 2015-2017 2015-2016 2015-2017 2016-2017 2016-2017 2016 -under construction 2016 -under construction 2016-2018 2017-2018 2017 -design phases 2017- under construction 2017 -design phases 2017- 2018 2017- under construction 2017 -design phases 2017- under construction 2018 110 WEST LIONSHEAD CIRCLE, SUITE A VAIL COLORADO 81657 910.411.2990 www.khwebb.com MEMBER OF THE AMERICAN INSTITUTE OF ARCHITECTS March 5, 2019 - Page 28 of 124 Kyle H. Webb AIA, NCARB Principal, continued Shannon Residence Addition, Forest Road, Vail, Colorado Sheep Creek Ranch Renovation, Sweetwater, Colorado Pence Residence, Williams Creek, Indianapolis, Indiana Mountain Star Commons, Avon, Colorado 2018 -design phases 2018 -design phases 2018 -design phases 2018 -design phases 110 WEST LIONSHEAD CIRCLE, SUITE A PAIL COLORADO 81651 910.477.2990 www.khwebb.com MEMBER Of THE AMERICAN INSTITUTE Of ARCHITECTS March 5, 2019 - Page 29 of 124 BOA Board Attendance Mark Mueller Kathy Langenwalter Rollie Kjesbo October 12, 2017 Cancelled Cancelled Cancelled November 9, 2017 X X X December 14, 2017 X X X January 11, 2018 X X X February 8, 2018 X X X March 15, 2018 X X X April 12, 2018 X X X May 10, 2018 X X X June 14, 2018 X Absent Absent July 12 2018 X X X August 9, 2018 X Absent Absent September 20, 2018 X X X October 11, 2018 X X X November 8, 2018 Absent X X December 13, 2018 X X X TOTAL ATTENDED 12 11 11 TOTAL ABSENT 1 2 2 March 5, 2019 - Page 30 of 124 Steve Loftus Mark Hallenbeck Mark Donaldaon (alternate) Kyle Webb (alternate) Cancelled Cancelled Cancelled Cancelled X X Absent Absent X Absent X Absent X X Absent Absent X X X Absent X X X Absent X Absent X X X X Absent X X X X Absent X Absent X Absent X X X Absent X Absent X X X X X X X X Absent Absent X Absent X X 13 9 9 4 0 4 4 9 March 5, 2019 - Page 31 of 124 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: December 2018 Vail Business Review ATTACHMENTS: Description December 2018 Vail Business Review TOWN OF 1 X41 March 5, 2019 - Page 32 of 124 TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review December 2018 February 27, 2019 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of December and the year. Overall December sales tax increased 9.1% with retail increasing 12.9%, lodging increased 3.5%, food and beverage increased 10.9%, and utilities/other increased by 17.2%. Excluding the out of town category; sales tax for the month of December was up 7.0%. The year resulted in a 8.65% increase overall with retail increasing 10.8%, lodging increased 5.9%, food and beverage increased 10.7%, and utilities/other increased by 4.9%. Excluding the out of town category; sales tax for 2018 was up 6.6%, or $1,485,038. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the Internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Sales Tax Administrator March 5, 2019 - Page 33 of 124 TOW I OF VAIL December TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter December 2018 Sales Tax December 2017 Collections December 2018 Collections December ok Change VAIL VILLAGE Retail 694,176 715,876 3.13 % Lodging 740,491 750,174 1.31 % F & B 551,243 605,705 9.88 % Other 25,541 33,952 32.93 % Total 2,011,451 2,105,707 4.69 % LIONSHEAD Retail 227,895 272,607 19.62 % Lodging 491,623 484,732 -1.40 % F & B 128,452 137,916 7.37 % Other 8,198 3,842 -53.13 % Total 856,168 899,097 5.01 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 306,899 316,055 2.98 % Lodging 149,626 225,803 50.91 F & B 57,109 73,149 28.09 % Other 10,518 8,901 -15.37 % Total 524,151 623,908 19.03 % OUT OF TOWN Retail 149,780 252,318 68.46 % Lodging 42,096 13,451 -68.05 % F&B 1,118 1,422 27.19% Utilities & Other 139,420 168,544 20.89 % Total 332,414 435,735 31.08 % 2/27/2019 1:53:55 PM emGovPower Page 1 of 2 March 5, 2019 - Page 34 of 124 December TOWN OFTOWN OF VAIL BUSINESS REVIEW VAIL Sales Tax Newsletter December 2018 Sales Tax TOTAL December 2017 Collections December December 2018 yo Collections Change Retail 1,378,750 1,556,857 12.92 % Lodging And Property Mgmt 1,423,835 1,474,160 3.53 % Food and Beverage 737,922 818,191 10.88 Other 183,677 215,239 17.18% Total 3,724,185 4,064,447 9.14 RETAIL SUMMARY December December December 2017 2018 yo Collections Collections Change RETAIL -FOOD 246,179 253,353 2.91 % RETAIL -LIQUOR 76,533 82,696 8.05 RETAIL -APPAREL 249,138 244,088 -2.03 % RETAIL -SPORT 475,250 573,746 20.73 RETAIL -JEWELRY 48,598 53,301 9.68 RETAIL -GIFT 10,498 9,128 -13.05 % RETAIL -GALLERY 3,509 10,796 207.68 RETAIL -OTHER 269,024 329,552 22.50 RETAIL -HOME OCCUPATION 23 197 763.69 Total 1,378,750 1,556,857 12.92 2/27/2019 1:53:55 PM emGovPowe r Page 2 of 2 March 5, 2019 - Page 35 of 124 TOW I OF VAIL December YTD TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter December YTD 2018 Sales Tax December YTD December YTD 2017 2018 Collections Collections December YTD OA Change VAIL VILLAGE Retail Lodging F&B Other 3,900,991 3,981,609 2.07 % 4,758,831 4,741,786 -0.36 % 4,527,716 4,779,868 5.57 198,378 202,831 2.24 % Total 13,385,916 13,706,093 2.39 % LIONSHEAD Retail 1,366,775 1,410,599 3.21 % Lodging 3,078,962 3,090,246 0.37 % F & B 1,153,550 1,211,665 5.04 % Other 75,231 38,930 -48.25 % Total 5,674,518 5,751,439 1.36 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 1,920,415 2,023,071 5.35 % Lodging 831,496 1,465,745 76.28 % F & B 513,914 872,084 69.69 % Other 93,985 86,850 -7.59 Total 3,359,810 4,447,750 32.38 OUT OF TOWN Retail 1,410,957 2,115,152 49.91 % Lodging 283,188 181,321 -35.97 % F & B 14,226 13,347 -6.18 % Utilities & Other 1,523,841 1,655,208 8.62% Total 3,232,212 3,965,028 22.67 % 2/27/2019 2:14:10 PM emGovPower Page 1 of 2 March 5, 2019 - Page 36 of 124 December YTD TOWN OF VAIL TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter December YTD 2018 Sales Tax TOTAL December YTD December YTD 2017 2018 Collections Collections December YTD Change Retail 8,599,138 9,530,431 10.83 % Lodging And Property Mgmt 8,952,478 9,479,098 5.88 % Food and Beverage 6,209,406 6,876,964 10.75 Other 1,891,435 1,983,818 4.88 % Total 25,652,456 27,870,311 8.65 % RETAIL SUMMARY December YTD December YTD 2017 2018 Collections Collections December YTD °/0 Change RETAIL -FOOD 1,564,441 1,656,642 5.89 % RETAIL -LIQUOR 555,317 565,700 1.87 % RETAIL -APPAREL 1,562,757 1,627,453 4.14 % RETAIL -SPORT 2,610,028 2,683,416 2.81 % RETAIL -JEWELRY 238,258 256,148 7.51 RETAIL -GIFT 61,077 55,259 -9.53 % RETAIL -GALLERY 32,523 41,392 27.27 % RETAIL -OTHER 1,974,273 2,642,955 33.87 RETAIL -HOME OCCUPATION 463 1,467 216.64 Total 8,599,138 9,530,431 10.83 2/27/2019 2:14:10 PM emGovPowe r Page 2 of 2 March 5, 2019 - Page 37 of 124 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: January2019 Sales Tax Report ATTACHMENTS: Description January 2019 Sales Tax Report TOWN OF 1 X41 March 5, 2019 - Page 38 of 124 MEMORANDUM February 27, 2019 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: January 2019 Sales Tax Vail will collect an estimated $10,577 in additional January sales tax to bring collections up to $3,823,190. January will be up 6.3% or $225,812 from January 2018 and down (0.9)% or $(35,710) from budget. $3,900,000 $3,800,000 $3,700,000 $3,600,000 $3,500,000 $3,400,000 $3,300,000 January Sales Tax Collections by Year oo 2014 2015 2016 2017 2018 2019 March 5, 2019 - Page 39 of 124 Month 2007 2008 2009 2010 2011 2012 2013 Town of Vail Sales Tax Worksheet 2019 2/27/2019 2014 2015 2016 2017 2018 Budget 2019 Collections Budget Variance Change from 2018 % Change from Budget January 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,597,378 3,858,900 3,823,190 (35,710) 6.28% -0.93% Total 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,597,378 3,858,900 3,823,190 (35,710) 6.28% -0.93% February 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,692,592 3,818,124 3,872,440 March 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,642,407 4,167,648 4,197,400 April 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183, 087 1,069,186 1,280,641 1,370,929 1,089,749 1,386,780 1,233,317 1,313,380 May 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 659,475 830,037 717,620 June 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,648,287 1,462,320 July 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,215,649 2,412,156 2,274,720 August 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,863,949 2,194,906 2,003,920 September 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,540,220 1,462,320 October 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 936,954 1,103,200 947,800 November 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 997,716 1,260,591 1,042,580 December 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,695,305 4,064,447 3,926,600 Total 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 27,870,311 27,080,000 March 5, 2019 - Page 40 of 124 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: February Revenue Update ATTACHMENTS: Description February Revenue Update TOWN OF 1 X41 March 5, 2019 - Page 41 of 124 TOWN OF VAIL REVENUE UPDATE March 5, 2019 Sales Tax Upon receipt of all sales tax returns, January collections are estimated to be $3,823,190 up 6.3% from last year and down 0.9% compared to budget. Inflation as measured by the consumer price index was up 1.6% for January. The annual budget totals $27.1 million. Real Estate Transfer Tax (RETT) RETT collections through February 25 total $724,373 up 40.7% from this time last year. The annual 2019 RETT budget totals $6,300,000. Construction Use Tax Use Tax collections through February 25 total $117,827 compared to $155,970 from this time last year. The annual budget totals $2,220,000. Parking Revenue Season to date: Pass sales from November through February 26th total $1,615,962 up $429,597 or 36.2% from prior winter season. The majority of the increase in pass sales was largely due to purchases by local businesses and increased interest in value passes. Daily sales from the parking structures from November through February 24th total approximately $3,169,776, up $795,666, or 33.5% from the prior winter season as a result of the heavy snow fall compared to a lack luster season in the prior year. Compared to the same time period in 2017, daily sales are up $466,409 or 17.3%. 1 March 5, 2019 - Page 42 of 124 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AI PP December 3, 2018 and January 7, 2019 Meeting Minutes ATTACHMENTS: Description December 3 2018 AIPP Meeting Minutes January 7 2019 AIPP Meeting Minutes TOWN OF 1 X41 March 5, 2019 - Page 43 of 124 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Minutes Monday, December 3, 2018 - 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Margaret Rogers, Bill Pierce, Kara Woods AIPP Board members absent: Others present: Molly Eppard, AIPP Coordinator 1. Roll call and approval of minutes from November 5 meeting. 2. Citizen input. 3. Vail Winterfest Ice Theater, Paul Wertin Paul Wertin presents final concepts for the ice theater and seating elements for Board's approval. After walking the space with Molly, we decided to look solely at the theater space rather than spreading the ice thinly throughout the promenade. He wants to capitalize on photo opportunities. It will consist of two seats joined by an arch connected by a bench to a second set of seats. The arches provide a bit of interaction for the seating. Total height is 78 inches beneath the arch with 18 inches on top. The length is 35 to 40 feet. He shows the board a site -plan for the arrangement of the seating in relation to the screen and how it envelopes the space. The embellishments have a `castle' feeling. The present snow base and temperatures are favorable for the installation. The Board compliments the design. The opening for the arch is presently designed at 24 inches due to the longevity of the arch design. Kathy asks if he can increase that width. He will inspect the ice throughout the installation for safety. The present design and lighting is within the $20,000 allotted budget. The Board unanimously approves the presentation. 4. Vail Winterfest Lantern Workshops & Lantern Walk Molly asks for Board commitment to assist on Sunday, December 23. She needs help passing out "swag" during the lantern walk. She would also like for a Board member to be present at the workshop at the library to make sure Lauren from Alpine Arts is ok with the breakdown. Margaret volunteers to be at the workshop at 4:00 to help Alpine Arts. Molly purchased white globe lanterns for Alpine Arts to run the workshop by decorating the lanterns with tissue paper. We anticipate this is an easier project than previous lantern making techniques. Kara and her two volunteers, Susan, and Kathy volunteer to help at Slifer Square. There will be tables set up to the west of the lit tree where AIPP will be staged for the giveaways and hot chocolate. Trish can also stop by the library to see if help is needed towards the end. Molly reviews the run of show with the Lantern Walk on December 23rd: o NOON — Relocate GMC o 1:30 p.m. — Delivery of 2 tables & portable heaters by PW o 3:00 p.m. — Musician set-up and sound -check o 4:30 — 5:30 p.m. Music by "Grown Men in Lederhosen," Authentic Family Friendly Entertainment o 5:00 p.m. Santa and Ralph the World's Tallest Elf arrive to mingle with guests o 5:15 p.m. — Cars stopped at Checkpoint Charlie (PD usually stages near Covered Bridge & Gorsuch. FD brings an Engine in to be parked by the International Bridge) o 5:30 p.m. — 5:45 p.m. Holiday Lantern Walk through Vail Village o 5:45 p.m. — Entertainment breaks down & Public Works to pick up tables and heaters March 5, 2019 - Page 44 of 124 Molly will explore music along the walk which has always been a challenge. She will also look to resources for hot chocolate. She has received lots of positive feedback about the walk and it being on Sunday. She comments many have told her it has become a family tradition during the holidays in Vail. 5. 2019 Summer Programming - Murals Molly asks the Board to finalize the three locations for the three artists to create murals. Molly shows images of the spaces. She and Kara looked at a wall which would work well for Kelsey. The wayfinding elk needs to be repainted and she was told it could be moved to the other side of the entry. Kelsey requires a 12 x 12 foot space for her mural. The Board agrees that the three locations are a good starting point. Molly can get the dimensions of the wall to Kelsey and the Board would be open to looking at other subject matters. The Board motions to finalize the locations to the Dobson vents, east entrance of LH parking structure and west entrance of the VV parking structure. Final review of Denver artists: Pat Milbery, Kelsey Montague, Pedro & Jaimie. Julie confirms that Pedro is the artist who recently married a young woman from Vail. The Board formally directs Molly to enter into a contract with Kelsey Montague with the June dates she has reserved for AIPP. The Board prefers to look at dates later in the summer due to more consistent temperatures. Kathy comments that she thinks it would be interesting to see the process. To have anything during GoPro would be totally lost. She thinks we should look towards more busy summer months. Molly comments we should decide budget and timing at our next meeting. 6. Red Sandstone Elementary School Garage Update Molly updates the Board on progress with John Fleming. She reviews images and information from the artist: • The attached image may help illustrate my current process regarding the "aspening" narrative. I understand the Board's concern that the text be readily legible. Rest assured, this is my concern as well. The students created over 100 pages of writing and drawings. Actually there a even some great examples where the kids wrote haiku and diagramed the 5-7-5 concept. I have traced the writing and drawings and converted these into 200 individual vector files (see the lower right sheet). We use these to create the masks we will use as stencils for painting the black over the white "aspen bark" blocks. We have tested the scale so you can read the text from twenty feet away (the height of the tallest blades). I have kept the spelling and shape of the letters as best I can so it expresses each artist's hand, not mine. I am now thinking of grouping the writing and drawing of each person's work on a specific blade. One block might read "Snow is frozen water I smell the trees and the air" The blocks below would be more writing and drawings by the same artist. This way an artist can see their work in one location, 1 to 3 artists per blade, 18 blades. I've reduced the ratio of rust to paint (more paint) to help with the abstraction of the aspen concept and to assist the narrative organization. I'll send photos of fabrication and progress as we get further along. Jeff has all the cut and wheelabrated pieces back in his shop and he and his crew have been rolling the curved arcs into the blades before he starts welding the short to the long. I also attached photos of my recent project in San Francisco to show similar curved blades. The Board is pleased with the images presented by the artist for this stage. They want to be updated with images of the process. Molly comments that the drilling will happen later in the spring, perhaps even when the artist is present. 7. Ford Park Art Cottage Studio Needs & Assessments Steps Molly asks for any feedback from Board on "Needs & Assessments" outline as presented by Kathy. Susan compliments how clear and helpful the document is. She comments that a toilet within the studio would be a great amenity. Kathy also comments that this leads to a bigger discussion of whether the studio is year-round versus just summer because the park restrooms are winterized. The Board is not pleased that the VRD equipment has not been removed. Julie comments that VRD is waiting for Public Works to provide them with a trailer. Molly will follow-up. The Board comments on the space and its relation to the Ford Park Master Plan. March 5, 2019 - Page 45 of 124 Kathy comments that a building construction estimate was made in 2005. Looking towards inflation, it will not be an inexpensive remodel. Margaret comments that we need to look towards the long term investment on this space. She compliments the architectural work done at the Anderson Ranch studios. Julie confirms that the $50,000 from East West Partners is reserved for this studio space. Kathy comments we should look to preserving it as a part of the history of the park while maintaining its integrity. Susan comments we need to think of long-term rather than short-term solutions for the space. Kathy remarks within the confines of the Ford Park Master Plan the addition of a toilet would be feasible. Margaret also remarks this would fall within the Master Plan of Ford Park. 8. Coordinator Updates • Molly distributers AIPP Winter brochure & AIPP winter press. Stickwork is the backdrop to the cover of Vail Lifestyle. The letter from the editor is very complimentary of temporary public art installations and AIPP. The Logan donation is featured in the Vail/Beaver Creek magazine. Susan thanks Molly for securing this press for AIPP. • Seibert sculpture update. The monies have been raised privately, so now the TOV is matching that amount. Molly with Finance will be present at Council Dec. 4 for an update. • Molly & Kara are scheduled to present an AIPP update to Council on Jan 15. 9. Other Matters from the Board o Bill shares information about the Tara Donovan exhibition at Denver Contemporary Art Museum Meeting adjourned. March 5, 2019 - Page 46 of 124 March 5, 2019 - Page 47 of 124 X March 5, 2019 - Page 49 of 124 c=E _1` March 5, 2019 - Page 50 of 124 March 5, 2019 - Page 51 of 124 1 Town of Vail NA 'jr`"'s p641" pie nk • • D 0 • • l • 0 1 1 Page 3 March 5, 2019 - Page 52 of 124 Alex Terrazas Snow is frozen vVcfrer I Smell, the tr a es an -the ai fa.uor,+ ah i rhgl is ,z bird,IjKea Pa it) 1NI,en T was Pichrng 150. Iv ci/0a(l5 Up eakl Saw 01.54 544- cc Shake. ;„oleo Bio Anie Rainville 1 a. 3 el s. 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The initial concept of the Art Shack was to create a facility to house visiting artists, to hold lectures and educational programs, and to provide gallery space for temporary exhibits. Per the Ford Park Master Plan: The Creekside area is a narrow strip of land south of Betty Ford Way and north of Gore Creek. A few small structures (i.e. the "art shack", an open air picnic shelter) are located in this area. Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. AIPP had placed permanent art installations in this area and also runs summer art programs in this part of the Park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. The passive use and the limited number of permanent improvements within this area make it an excellent transition to the more natural, undisturbed Gore Creek Preservation Sub -area. Purpose of the Art Shack and Season: 1. Provide visiting artist work space — summer 2. Provide gallery space — year round 3. Provide space for community workshops — year round 4. Provide space for lectures — year round 5. Other Uses: 1. Studio for visiting artist as follows: a. b. c. d. Production of art and/or craft by artist Communication between artist and public Opportunity for public to observed working artist Display of work produced by the artist 2. General gallery space a. Wall hung b. Ceiling hung c. Free standing d. Pedestal e. Other 3. Small community workshop space — 10-15 people allowed per building code 4. Small lecture space — 25-30 people allowed per building code 5. Other Arts and Crafts Easily Accommodated: 1. Painting 7. 2. Drawing 8. 3. Sculpture 9. 4. Collage 10. 5. Mosaic 11. 6. Mixed media 12. Papermaking Non welded metalwork Jewelry Graphic Photography, digital Filmmaking 13. Textiles 14. Printmaking 15. Woodworking, small scale 16. Plastic Arts, 3D Printing 17. Other March 5, 2019 - Page 59 of 124 Art Shack Building Uses and Needs Assessment 10-26-2018 Page 2 of 4 Mediums Not Easily Accommodated On Site: 1. Ceramics 2. Fire or welding related methods 3. Messy mediums 4. Large scale 5. Other Necessities to Accommodate the Above Uses: 1. Hot and cold water 2. Sink 3. Floor drain 4. Electrical power 5. Lighting 6. Wi-Fi 7. Heat 8. Work table 9. Chairs, folding 10. Display space a. Wall hung b. Ceiling hung c. Free standing d. Pedestal e. Other 11. Window coverings 12. Patio 13. Shade/sun 14. Storage a. Cleaning supplies b. Chairs c. Movie screen, pull down d. Tables e. Cleaning supplies f. Other 15. Other necessities Extra Amenities: 1. Microwave 2. Refrigerator, small 3. Toilet (problematic due to space and code requirements) 4. Other March 5, 2019 - Page 60 of 124 Art Shack Building Uses and Needs Assessment 10-26-2018 Page 3 of 4 Breckenridge Arts District — Artist in Residence Facility - Tin Shop Constructed Circa: 1883; Renovated: 2006 Architect - J.R. Hodges "...a wide range of art — from firm to poetry graffiti to textiles, mosaics to jewelry — is created in its humble downstairs studio by visiting artists..." March 5, 2019 - Page 61 of 124 Art Shack Building Uses and Needs Assessment 10-26-2018 Page 4 of 4 Breckenridge Arts District — Artist in Residence Facility - Robert Whyte House Constructed: 1889; Renovated: 2014 Architect - Anderson Hallas Great Sand Dunes National Park — Artist in Residence Program — stay in studio employee apt. with no additional work space. March 5, 2019 - Page 62 of 124 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Public Notice - Art in Public Places Board Meeting Minutes Monday, January 7, 2019 - 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Patricia Donovan, Julie Hansen, Kathy Langenwalter, Margaret Rogers, Kara Woods AIPP Board members absent: Susan Bristol, Bill Pierce Others present: Molly Eppard, AIPP Coordinator 1. Roll call and approval of minutes with two clarifications from December 3 meeting. 2. Citizen input. 3. Stephen's Park Renovation Update & Integration of Art Element — Gregg Barrie, TOV Presentation attached The Council has approved a total budget of $300,000 for the renovation of the Stephen's Park play area this year. Gregg reviews the TOV's history of incorporating art elements in the playgrounds. He would like to discuss this project with the AIPP Board for input and feedback. He reviews the playground location and history. He discusses the plans for updating the playground and specific play elements. In regards to art, he is looking to the Board for direction. He also reviews the schedule for the renovation. The budget for the art element will be drawn from the overall budget. Given the short time frame it is suggested to review past applicants for public art calls. We can review the portfolios and look to recommendations from the Board. He would like to return in February to update the Board on this review, as we would like to get an artist hired for the collaboration. Trish asks if there is a priority of criteria for this playground project. Gregg recalls we have found that "hot lava monster" is extremely popular play. The goal is to work with an artist in a collaborative manner to combine play value with art. If the artist is on board from the beginning phases, it typically is a good working relationship. He explains that with this playground we are not starting from scratch and hope to utilize existing parts of the playground. Kathy compliments the presentation. The Board agrees that due to timing it is best to review past applications as a starting point for the artist collaboration. Gregg confirms the neighborhood has a lot of kids and it is a good local playground. Trish motions to proceed forward with the artist review process. The Board agrees unanimously. 4. Vail Winterfest Lantern Walk & Ice Theater Review Molly presents feedback she has received regarding the lantern workshops. The Jan. 21 workshop at the VRD went well and a good number of participants (30). Molly purchased the food and treats for the event, as there was a last minute timing issue with the library. The Jan 23 workshop was very busy with lots of guests (300+). She heard that Alpine Arts did an incredible job handling the crowds. Lauren/Alpine said that guests were arriving well after the 3:30 cut-off time. Many guests showed up as late as 4:30. Her recommendation is to have a Board member present turning people away after the cut-off time, but to give them one of the gratis lanterns. We may want to explore whether there might be a larger location for this particular workshop. Margaret confirms the comments and especially that people were arriving long after the cut-off time. She comments it was much better this year not having so many steps in the craft and it helped tremendously in the clean-up. Regarding the timeline for the lantern walk, it was recommended to start earlier with less gathering time. People complimented the music — Grown Men in Lederhosen. One guest commented it might be fun to March 5, 2019 - Page 63 of 124 have the Fire Engine also at the beginning of the walk. The Starbucks hot chocolate was a nice amenity, but to have the two containers on two separate tables to spread out the line. The sandwich board sign should be brought near the tables during the event. It was suggested to have Santa present the entire time and if we should consider having him sit. Many people tried to get to Santa, but I was told a lot of guests would not leave his side. It may be best to have some order to greeting Santa. There was quite a bit of candy wrapper debris, so we may want to remove that element. Molly has had lots of great feedback on the ice theater this year. The weather helped us to have it entirely installed rather than in stages with the early snow. People are enjoying the interactive nature of the arches. Feedback from restaurant patrons included "never seen so many people taking photos both day and night." We did have a few issues with the coins being stuck on the ice, but it has stopped now with the signs. Kathy asks if it is the projection or is it the seating drawing people to the installation? Molly comments the projection draws people to the installation, but it really seems to be about the seating and photo opportunities. Molly heard we may want to ask the Police Dept if they might be able to help with crowd control at the bus stop. The Board thinks we should limit the giveaways at the site and look to having the swag at the library workshop. Kara comments we should separate the tables to keep the area more spread -out. Kara comments the lanterns are the purpose of the event, so we need to be mindful of the swag and have less variety. The glow sticks worked well handing them to the kids entering the ice theater. Trish comments if we make less complicated it will be less frustrating for guests and staff. Since we want to see the event continue to grow, we should keep this in mind. 5. Council Presentation Review Presentation attached Molly reviews the Council presentation scheduled for Jan. 15 with the Board. The presentation will begin with the Stickwork video https://www.youtube.com/watch?v=v-tfl6tdG24 . The Board suggests changing some language in the description of the Ford Park Art Space. Otherwise the Board approves the highlighted topics for the AIPP review and update. 6. 2019 Summer Programming • Murals — next steps include contracts/agreements with the artists after the Council presentation. • Bravo! reached out to Molly to see if AIPP would like to collaborate on a performance by pianist Angie Zhang who has 3 works of classical music she presents that are directly related to known visual images: Debussy L'Isle Joyeuse inspired by Watteau paintings, Granados Los Requiebros from Goyescas based on Goya paintings and sketches Caroline Shaw's Gustave Le Gray featuring art photography of Gustave Le Gray. They would want to partner on a space and getting a piano to the space. At this stage the Board would want more information, as our summer programming is getting full already. Molly is waiting for a follow-up email with more details from Bravo! 7. Coordinator Updates • Red Sandstone Elementary School Garage Update from the artist: "The stencil/masks for the 3rd Grader's artwork are done. Jeff Wester is prepping the steel for the base `aspen' color. We have devised a `story stick' to measure out the paint banding pattern. Base `aspen color' paint applied first week of January. Schedule looks like I will drive to Jeff's shop in Sisters, or apply the stencil/mask artwork." Molly confirms that the contractors will only drill with a template provided by the artist. They will not be responsible for measurements for the anchor drill. Greg Hall is now the point person for the artist. • Vail's Lawrence Weiner work donated by Kent and Vicki Logan was highlighted in a NY Times article: https://www. nytimes.com/2018/12/24/arts/design/here-it-is-two-artists-on-their-mind-stretchinq-art- book.amp.html Meeting adjourned. March 5, 2019 - Page 64 of 124 Stephens Park Play Area Renovation March 5, 2019 - Page 65 of TOWN OF VA j(051 Jr-)Ejfi. y January 7, 2019 March 5, 2019 - Page 66 of 124 — 2 N't r J�r I� :.I�1.. January 7, 2019 March 5, 2019 - Nage 67 of 124 3 Project Components... Play Components and Site Elements ❖ Renovation the play structures to improve play value, access and circulation ❖ Replace aging play components as needed ❖ Ensure ADA accessibility for play structures and site elements ❖ Add ground -level play components for all age groups ❖ Reuse existing structures to the extent possible ❖ Evaluate other site components such as landscaping, shade, site furnishings, walkways, walls, etc. Artistic Elements ❖ Work with AIPP to include an artist on the design team ❖ Incorporate art into the play structures, individual play elements and/or site elements January 7, 2019 March 5, 2019 - Page7B=T 4 January 7, 2019 March 5, 2019 - Page 69 of 124 5 January 7, 2019 March 5, 2019 - Nage 7U of 124 6 N•± r r I� r y t1 r r 1 ri r ± .pf1.1] J�:I�1 ?i :� J r]J :) t f�J J� �JJfi Schedule ❑ Establish project criteria with Town Council ❑ Initiate public process ❑ Design concepts and AIPP collaboration ❑ Present design concepts to Town Council ❑ Design Review Board Concept Review ❑ Final Design, DRB, Engineering, CD package ❑ Construction January 7, 2019 December 18, 2018 January 2019 January -February March 19, 2019 March 20, 2019 April -June August -October 2019 Budget Overall Project Budget $300,000 Art Components Flexible March 5, 2019 - Page 71 of 124 7 L•± r r I� r y t1rr 1 rir .pf1.f] P!I ?i :� J r]J :) J fJ J.��1JfJ Art in Vail's Play Areas... ... as the Play Structure ... as a Play Component January 7, 2019 ... as a Site Element March 5, 2019 -image o 8 Bighorn Park December 4, 2018 March 5, 2019 - Page 73 of 124 9 Founder's Park January 7, 2019 March 5, 2019 - Page 74 of 124 10 Sunbird Park January 7, 2019 March 5, 2019 - Page 75 of 124 11 11 'Atiatit.,131-101argil•V • ion: .41 111,V14 4P' 40 Red Sandstone Park January 7, 2019 March 5, 2019 - Page 76 of 124 12 L.,'t r r I� r L1 r 1 ri r 1J fi siJ J�:�J1 rJ:�Jr]J� :� J fJ J:��1JfJ As with other Vail play area projects, town staff proposes to include an artist on the Design Team to help develop a project concept. Artistic direction typically develops from those early conversations. Suggested artist selection process 1) Revisit Booth Creek Park artist submittals for potential artists 2) Consider a Call to Artists if nothing develops 3) Return to AIPP in February with an update, or an option to commission an artist January 7, 2019 March 5, 2019 - Page 77 of 124 13 Art in Public Places Update J JrJJ�J1 'J , °-/ March 5, 2019 -PLWN 1P F VA ! L Town of Vail Public Art Collection Molly Eppard Art in Public Places Coordinator Contact: 970.479.2344/meppard@vailgov.com The Town's permanent public art collection includes 55 works ranging from painting, sculptures, murals, playground components, to site -integrated art. 36 works are created by Colorado artists. The collection may be viewed online: www.artinvail.com/Collection/Interactive-Map Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 79 of 124 2 Temporary Public Art Installation - Stickwork by Patrick Dougherty June 22, 2018 Opening JJ d P JJ _r LJ J)JJ E ri kJ Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 80 of 124 3 Temporary Public Art Installation - Stickwork by Patrick Dougherty Over 50 community volunteers worked three weeks to complete the installation. r JI d P Jr < LJ JJ f 1J CIJ Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 81 of 124 4 Temporary Public Art Installation - Stickwork by Patrick Dougherty Ribbon Cutting & Opening Celebration rJIci LJii i �LJJ Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 82 of 124 5 Lawrence Weiner — Art Donation from Kent & Vicki Logan TO THE EXTENT OF HOW DEEP THE VALLEY IS AT SOME GIVEN TIME TO HE EXTENT OF H i W DEEP THE VAL Y I Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 83 of 124 6 Wednesday Art Walks Weekly during Summer Months i 1St & 3rd Wednesdays January - April Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 84 of 124 7 12f" Annual Vail Winterfest 2018/19 P Jr1.9f V JJ1'rS.-3fJJ 1 12.4 rJJ]ithiJ ! isJ r`1=i1rn1 'iVIEIES J f.:,SfIJ JSJS" 2' J;�JtJ�DJ d by f) E3rJ`1`Jtn1nJEJ Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 85 of 124 8 12f" Annual Vail Winterfest 2018/19 Y:s-Jp9s rAdiij ! :ifrr:rfJ J`J�11s J :�9HJ ::_r 1 Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 86 of 124 12f" Annual Vail Winterfest 2018/19 P Jp ! ! I1fJ r.9SfJ ;1, r]J]1t :JJ ! isi rJ1rn V\PsIJIS JJ!.:srribsi' 21 IJ JJ' d ficj irljjr'Jwnni1'J `� Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 87 of 124 10 Winter 2018/19 p I ! JIJ 1: J`'Ijj r �?, Thal JIS J JP,; IfJb9J✓ "71 Jr) pJI1 Jr rl tJ1'Jwn111-J Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 88 of 124 11 12f" Annual Vail Winterfest 2018/19 �.:..Jp I�J�J�JJ IJ JJ.../�IS...JJJ�/�...J �Ci JJ✓JJ�J.�SJ I.rii J.��JJ JJ J1J ....SJ1SJ Jsf rribsJ 2' Jt(j) ,D)111 E3i'J`1`lti1f1 r Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 89 of 124 12 12f" Annual Vail Winterfest 2018/19 alp ! ! Llf iSrTJ \'i LE -Jr r'rj JV:�J2- �1"»J`JfJJfI,rd Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 90 of 124 13 12f" Annual Vail Winterfest 2018/19 PJJr1Sf ! ri:1fJr.9ffJ JJJ1'rS�1JJ 1 �1� r]J]ithiJ ! s1sJ E:Pil VVIEJJ1S J�!.:Srl J?,f 2' �,r�JtJ- Jf r1` L) .E3s 1`Jn1n E Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 91 of 124 14 12f" Annual Vail Winterfest 2018/19 PLY:: i f J J r1 J J — J J L f J J;/, R111)1111; J J -EA J - S J f i J J I i J ry r (=.)1JJ1)r'9rj L) FirrJWf_I n� Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 92 of 124 15 12f" Annual Vail Winterfest 2018/19 JLJJfJJr1JJ JJJ LfJJI/J J✓JIJJJJ JJJ SJfiLS 1:3' _r 1 by DJC E3r'JWf]ifJ Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 93 of 124 16 Capital Projects — Installation Spring 2019 d iJd tjsJ L'J JJJ?.rJ alf7 rilr J )iJfi F] rIJJIJ (18) Steel `blades' fabricated from two layers of 1/2" thick mild steel. Blades vary in height from 20' to 16'.(four 20' blades, three 19' blades, four 18' blades, three 17' blades, and four 16' blades) Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 94 of 124 17 Capital Projects — In Spring 2019 Jr-7.,slti nt_r...)_rir,) L-:_1?):r_rip:_rsi-nry g-.-Jr.-i--.1.g.,..--, —_,L\I-11.1,*1. J•ji-i_t-J J--'_1:r_rii_rig - finir.d ar:;:i.d.E.) '_No..rin.c..4).. Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 95 of 124 18 Summer 2019 L�; DJtr1dt 11JJur:�iJ Arr] - EIJIJ 11'Jcit1 f _on D1 V-_,,IJJ-:').p J1 Jr r, I �1 1J,t'__ = rl� P r]rr ��_ rr -7--g.-i q Kelsey Montague www.kelseymontagueart.com ,i014, AIWA ..• #w10'66is4 u 015 elre Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 96 of 124 19 Summer 2019 �'JJJ1 J�JJ 1'JJ!JraJ FDj I.1 )S YEJJJ 1< J J'1J JJr`sJ� tie F- 1 J'1JJJb rt..) :�J11JJ� ��� J:�JJrtJJ� �'1J�Jin Pat Milberry www.patmilberry.com Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 97 of 124 20 Summer 2019 �.�J�Jj ith1 J�Ja!1� � r�J rJ r J rIJIJ�1fJ�Jf1J FJ`_/`Jr uf Vati] J,r� r •,L3 �Ir I� r�� ��r rr) Pedro Barrios & Jaimie Molina Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 98 of 124 21 Summer 2019 �r_3. Pair I� r)� :LJr rr) -FD\\Jvri L-)1 rj7-, Town of Vail 1 Public Works 1 1/15/19 Vents West of Dobson Ice Arena March 5, 2019 - Page 99 of 124 22 Summer 2019 FJ\J'lri J') r � Pair I� r):=J r rr) rj 42, East Ground Level Entrance of Lionshead Parking Structure Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 100 of 124 23 Summer 2019 -fJ\lvr1 (1 West Ground Level Entrance of Vail Village Parking Structure Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 101 of 124 24 Ford Park Art Space �Jf1rJtJ!J�J;)1r1IJJIYd1:JijAL!1111I1?3rJ1�Jrt!!.J!�rr.1�1'J�I Jr, r SIJ it di JU11�.Ir�J� }fLi,o!l�r P�f� �'�;J J f] Tr1!Jnni�y �lfJ�� r!Ar!] " rE2 J JfJ J :�� � z.: .. � :� Ford Park Master Plan (2013): Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. AIPP has placed permanent art installations in this area and also runs summer art programs in this part of the Park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 102 of 124 25 Ford Park Art Space CJfirJIJ!J`1�fi(rr C�� 1rJfJ_�, �� rli r rrt,� `fIfJu I�1r` Jfi ,ri,I��n l� 4.;01 J�J� J1tJ�fJJ�%"arid r Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 103 of 124 26 Ford Park Art Space CJIsiir_oJ.; EI hiJ 1p.ilrp.0 9 Art �1: lrJIJJ �JIJJ �� r riff.) an I JJpJ1'J1IJ✓J.� Town of Vail 1 Public Works 1 1/15/19 March 5, 2019 - Page 104 of 124 27 (°)March 52019 TONNIffif VAIL VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE draft meeting minutes from February 6, 2019. ATTACHMENTS: Description CSE Meeting Minutes DRAFT _ February 6, 2019 TOWN Of UAIL March 5, 2019 - Page 106 of 12, TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, February 6, 2019 @ 8:30a.m. AGENDA: Meeting materials can be accessed at the following link: February Meeting Link CSE Members Present: TOV Staff Present: Others Present: Alison Wadey Mark Gordon Rayla Kundolf Kim Newbury Rediker Barry Davis Sam Biszantz Marco Valenti Ernest Saeger, Special Events Coordinator Matt Miano, Economic Development Coordinator Mia Vlaar, Economic Development Director Peggy Wolfe, Highline Missy Johnson, Highline James Deighan, Highline Melissa Meyers, Bravo! Vail Pete Osorio, Vail Mountain Liz Gladitch, Vail Mountain David Becker, RRC Chris Cares, RRC Sandy Holt, RRC Kyle Forte, Vail Mountaineers Hockey Club Kristi Scheidegger, Vail Mountaineers Hockey Club Lindsey Brozyna, Northwest SBDC Molly Eppard, Town of Vail Karah Maloley CSE Chair, Alison Wadey, called the meeting to order at 8:30am. Administrative Items: Approval of the Minutes of the CSE Meeting on January 2, 2019 CSE Minutes February 6, 2019 Page 1 of 6 March 5, 2019 - Page 107 of 12, Motion to approve the minutes of the CSE Regular Meeting on January 2, 2018 as presented. M/S/P: Kundolf/Davis/Unanimous. The motion passed 7-0 Upcoming Events: • Project Funway — February 9 • Vail Legacy Days — February 15 — 18 • 10th Mountain Parade — February 15, March 8 • Burton US Open — February 25 -March 2 Meeting Reminders: • Miano said the annual Town of Vail Community Meeting is at Donovan Pavilion on March 12 Event Recaps: Vail Mountaineers Hockey Club *motion to release final funding disbursement required Please see presentation for further details. • Scheidegger said the challenges are ice time, confirming referees, and lodging • Forte said they plan on drawing teams from outside the region in the future • Valenti asked how many of the 930 rooms were in Vail • Scheidegger said they were all in Vail • Rediker noted that Room Roster website is very difficult to work with • Forte said they are already planning on moving away from Room Roster • Kudolf noted to show Vail vs. Eagle ice time in the future Motion to approve the final funding distribution for Vail Mountaineers Hockey Club M/S/P: Davis/Valenti/Unanimous The motion passed 7-0 Vail Snow Days *motion to release final funding disbursement required Please see presentation for further details. • Gordon asked if Vail Resorts is going to continue funding the event in the amount of $200,000 • Deighan said they are going to continue to fund the event • Miano said that Yann Benjamin of Vail Resorts told Council that as far as he knows Vail Resorts will continue to fund Snow Days • Wadey asked how many survey respondents there were • Miano said 470 people • Wadey asked how the three day packages went CSE Minutes February 6, 2019 Page 2 of 6 March 5, 2019 - Page 108 of 12, • Johnson said they are continuing to download the lodging data and will send it along when it is completed • Rediker said there is only so much of a discount that hotels can offer • Rediker noted that the Antlers was at full occupancy • Kundolf noted that her business did not receive any information regarding partnerships with Snow Days • Deighan said that is something they will improve in the future • Biszantz asked if there were issues with the sound • Deighan said yes, it was fine during sound check but did go out during the concert on Friday night • Biszantz asked if labor and project fee in their budget can be explained • Deighan said their standard is 22% of the gross project and is usually discounted down to 17% - 18% in Colorado • Gordon asked what the economic impact was to the Town of Vail • Deighan said the numbers do not include the residual after affects • Gordon said that the sales tax impact is one data point that needs to be considered • Deighan said he would argue that there isn't another event that creates the level of return on investment that Snow Days does • Deighan said the marketing and Axis TV show are two examples of incremental components with greater impact • Deighan reiterated that Highline produces the event and that the Town of Vail and Vail Resorts are the prime beneficiaries ➢ Motion to approve the final funding distribution for Vail Snow Days M/S/P: Davis/Kundolf/Unanimous The motion passed 7-0 2018 RRC & Associates Survey Program Presentation: Please see presentation for further details. • Cares noted that 30% of visitors in the summer tend to be first time visitors • Cares noted that Vail summer marketing has targeted dynamic families with teens in 2019 • Valenti asked if the follow up survey means they complete two surveys • Cares said yes but the surveys ask different questions • Valenti asked if the two survey responses are compared and can he see the attrition • Cares said yes and it can easily be seen that the responses are different • Valenti said the lower survey results from the follow up survey are consistent across the board • Biszantz noted that there are a lot more than families and kids out there to market and build towards • Wadey asked for the number of respondents for the summer survey • Cares confirmed there were about 1,300 intercept surveys and a total of 420 responses to the follow up survey CSE Minutes February 6, 2019 Page 3 of 6 March 5, 2019 - Page 109 of 12, • Gordon said for Council meetings he would like to include the Community Survey responses that confirm the right balance of special events in Vail to be included • Vlaar suggested splitting up the visitor type by event into CRC and EE in reports • Davis asked to include the number of respondents in the graph as well • Kundolf suggested the idea that sports events may need to be split out from the others • Rediker asked if the industry standard of 8 and 9 is a net promoter • Cares said yes, it is used industry wide • Gordon noted that for CRC events surveyed, the return is higher than Council funded events Vail Centre Funding Reallocation Discussion • Davis asked how much Maloley expected to receive from Vail Centre's CSE funding • Miano said the Vail Centre requested $5,000 in their RFP that would be used towards the CLA program • Davis asked if $5,000 will support the CLA program • Maloley said she is asking for the Grand View Room in kind and is happy for any additional funding support • Davis suggested the CSE support the in-kind allocation of the Grand View room for the CLA program • Wadey confirmed that Maloley is not asking for any funding • Davis suggested the CSE decide whether they are going to open an RFP or not • Saeger confirmed that the $29,500 can be distributed however the CSE would like as long as it stays within the Education & Enrichment category • Davis said he would like to make a suggestion to fund the CLA but needs more information • Wadey said she agrees that a more formal information is needed • Maloley said she will provide information back to the CSE by Friday • Gordon confirmed that the two entities can first request a part of the funding, CSE can then approve or deny those amounts, and then move forward with final decisions Lyndsey Brozyna, Northwest SBDC • Gordon asked if the Northwest SBDC is funded by the state • Brozyna said yes from the Office of Economic Development • Brozyna said they moved their office to Eagle County and their business has increased 100% since the move • Davis asked what Brozyna's requests are • Brozyna said they are for cash funding and in-kind use of Grand View • Biszantz asked if Vail Centre was allocating money towards the program CSE Minutes February 6, 2019 Page 4 of 6 March 5, 2019 - Page 110 of 12, • Miano said they were going to allocate $7,500 towards the entrepreneurship program and $7,500 towards women's business accelerator program • Brozyna said the events would be hosted in Vail and include up to 30 participants • Brozyna said they need four days to host these programs and are asking for these as in-kind • Miano said Brozyna is asking for $8,800 in cash and the remaining in-kind • Davis said they will look at Maloley's request and then make a decision for funding Civic Area Plan Update: Please see presentation for further details. • Gennett said all info is going to presented to Town Council on February 19 • Kundolf said there needs to be a theater style indoor setting for events to use • Rediker noted that the CSE should focus mainly on Dobson Ice Arena • Rediker noted that the VRD feels strongly that Dobson needs to be a multi -functional space • Gordon said we need to think big during this process because we are Vail and need to continue to be a leader • Biszantz suggested engaging the Library and opening up the awareness of it through this process • Saeger noted that if the RV Lot disappears there needs to be another space close to town for event producers to use for load-in/out • Saeger noted that the VRD has spoken with event/concert promoters such as AEG who have said capacity must be at least 5,000 for them to even consider the venue • Vlaar suggested staff create a draft for CSE to approve and then provide to the Community Development team GoPro Mountain Games Signature Events: • Saeger explained that staff and the Vail Valley Foundation met and agreed that GoPro Mountain Games should be moved to the Council Contribution process as a Signature Event • Gordon asked if the budget will change • Saeger and Vlaar confirmed that this is TBD • Davis said this is great and has a big upside • Saeger confirmed that the Vail Valley Foundation would apply for funding through the Council Contribution process but must also present their funding request to the CSE for their feedback and recommendation New Business and Community Input: • Miano said he will e-mail the suggested list of events to survey in 2019 • Davis suggested a date is picked and set for a CSE happy hour CSE Minutes February 6, 2019 Page 5 of 6 March 5, 2019 - Page 111 of 12, Austin Gavlak, Powabunga • Gavlak said they have sold almost 1,000 tickets to date • Gavlak said the average ticket buyer is 25-35 years old • Gavlak said there is electronic influence in the music but they are all real bands and not categorized as EDM • Gavlak said that he had been given permission from Vail Resorts to host a costume ski down on the Black Forest course • Gavlak said Vail Resorts has told him that he cannot host the event on mountain anymore • Gavlak said the reasons communicated by Vail Resorts are he can't sell tickets to an on mountain event, he can't have a costume ski race, can't allow alcohol to be part of the event, and lastly the forest service requires a permit approval process • Davis confirmed that he is being told they can't have a costume themed event on the mountain • Davis asked at what point do they cancel the costume ski event and move forward with planning the concert element • Rediker asked if the Town, Austin, and Vail Mountain can sit down • Miano explained that we had conversations with Vail Mountain and can request a meeting • Miano noted that in the end it is Vail mountain's decision and not the Town of Vail's • Davis asked what happens to other events that CSE funded that include costumes such as Pink Vail, Pond Skimming, Superhero Ski Day, etc. • Vlaar said a meeting can be requested but we cannot speak for Vail Mountain • Davis said the CSE would like a better explanation from Vail Mountain why this event is denied but others are allowed • Saeger said he will send the Powabunga ERC meeting invite for February 14 to CSE • Rediker stated that the CSE works extremely hard and it is their responsibility to spend tax dollars wisely • Rediker said for Gordon to be attacked by an event producer during a recap is unacceptable • Rediker said the CSE is going to continue to ask the hard questions and hold event producers' feet to the fire. ➢ Motion to adjourn at 11:24am. M/S/P: Rediker/Davis/Unanimous. Motion passed 7-0 CSE Minutes February 6, 2019 Page 6 of 6 March 5, 2019 - Page 112 of 12, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC final meeting minutes from February 12, 2019 ATTACHMENTS: Description VEAC Meeting Minutes FINAL _ February 12, 2019 TOWN Of UAIL March 5, 2019 - Page 113 of 12, Vail Economic Advisory Council February 12, 2019 Vail Town Council Chambers 8:00 AM — 10:00 AM MEETING MINUTES VEAC Members Present: Yann Benjamin, Jenn Bruno, Laurie Mullen, Mike Ortiz Matt Ivy, Rayla Kundolf, Chris Romer, Michael Connolly, Alison Wadey, Mike Lange, Sarah Franke, Kim Newbury-Rediker, Bob Boselli, Brian Nolan, Matt Mire, Mike Glass Town of Vail Staff Present: Mia Vlaar - Economic Development Director, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager, Matt Miano, Economic Development Coordinator, Ernest Saeger, Special Events Coordinator Others Present: Katie Barnes, Sidney Bonser, Kristin Kenney Williams February Meetinq Link AGENDA Meeting Reminders, • Miano ran through upcoming meetings and events including Town of Vail Community Meeting on March 12 at the Donovan Pavilion from 5-7pm • Vlaar mentioned Japanese contingent coming to Vail to meet with town administrators and folks from Burton to continue the relationship the town has been building with Yamanouchi, Nagano and Japanese representatives. Financial Update, Kathleen Halloran (5 minutes) • December sales tax collections Up 10% from last year • Year to date sales tax collections of $27.8 million up 9% from prior year • $7.7 million real estate transfer tax - up 12% • Construction use tax of $3.7 million, up double from last year primarily from hospital (2018 budget was $3.6million) • Parking Revenue was great thanks to the snow • Parking daily sales up 59% • Town wide revenues up 9.8% from prior year and up 6% from budget Town Manager's Report, Greg Clifton (5 minutes) • Joining interview panel for IT director position — 6 finalists • IT department has been greatly understaffed for past number of months and they've done a terrific job, grateful for the staff efforts and how they've pulled together and made sure everything has continued to flow. • Renovation in town hall is complete and was done in a budget conscious way VEAC Minutes February 12, 2019 March 5, 2019 - Page 114 of 12, • Council to meet next Tuesday including a two hour civic area master plan update • Feb 20 — Council Retreat — including quasi judicial training, action plan for town of Vail • Finance has put together a nice comprehensive look at town budget including narrative, projections, great job to Kathleen and Carlie, we'll share a shortened version with this group • Japanese delegates are a part of our global exchange and it's a great way to cultivate this amazing relationship Inntopia Update, Katie Barnes (30 minutes) • Refer to slides. • Report as of January 31 and a look ahead at summer 2019 • 18 other mountain destinations in comp set • Nov down 1 %, Dec and January up 11% • Looking forward Feb up 6, March down 1, April down 31 • Overall up 3% • ADR down 4%, industry flat • RevPAR, down 1%, industry up 6% • Comparison of vail vs. industry demonstrated in slides • Shifts in inventory lead to shifts in room nights, I.E. Hotel Talisa • Daily Occupancy- nice increase over Snow Days. Holidays started soft but saw good fill, Easter moved to later April which explains dip in March and FBLA is not coming this year • Kundolf — People left after Jan 3 according to merchants I spoke to and these graphs show the total opposite of what I've heard. • Kundolf — It does sound like people are staying in hotels and not Airbnb • Vlaar- Are they skiing more Yann? • Nolan —Q) Doesn't include Airbnb? A) Correct - Nolan - Everything you showed me makes me nervous. • Mullen - Vail has hit a top line on rate. There's been a lot of conversation about how much everything costs, skiing lodging, rentals, etc. and there are a lot of other places people can look at • Bruno — I expected this past weekend to be busy and it wasn't, apparel in December was up slightly but equipment was way up • Nolan — significant to recognize we are no longer at the top of the charts • Kundolf — Park City is where everyone is going • Ivy — Did other industry leaders have better snow years last year? Barnes — Hard to say. Some that were down last year are seeing significant increases. Big Sky, Sun Valley and Jackson Hole all had great snow years last year; California was hit hard with poor snow year. • Morgan — Hangover effect plays a roll and word of mouth associated with that • Romer — Yes, with our regional and front -range traffic, destination travelers are not as attached to the snow hangover. • Pass options can also have an effect because people have never had opportunities to ski certain mountains on all the passes VEAC Minutes February 12, 2019 March 5, 2019 - Page 115 of 12, • Connolly- Mountain vacations are expensive compared to beach vacations • Kundolf- Maybe we need to look at the demographic of who is coming here and who we should be looking at. Maybe it isn't families anymore • Benjamin — Family, Ever nester- super boomer. But agreed that widening the net may be good idea. • Rediker — We still see a lot of families, and have tons of international guest starting Dec 20 through today, at least 50% • Romer — explanation of bed base and 1% change between Vail and comp set • Clifton - Parking numbers and frontage road parking we've seen a large increase this year which we think is front range travel • Benjamin — international, front range and destination are all up from Vail Mountain perspective • Booking window is getting shorter so Destimetrics numbers can be skewed • Romer we booked 57% more rooms in January 2019 than in 2018. Astronomical jump. • Ivy — agreed, in -month bookings have increased dramatically • Halloran — Yann did any group increase more than another A) front range • What happens when we hit 15 day parking on Frontage Road? A) Clifton — couple things in play with construction but we'll have to have that conversation. It's happened before and CDOT works with us • Structures being full dictate frontage road parking but throughout day spaces open • Destimetrics Webinar next Tuesday, staff to forward invite • Barnes — summer preview with presentation • Wrapping up our economic indicators report from 2018 and will have in the next week or so • Ortiz- Tee times were down to damages greens, also lowered rates because of that. Definitely lost money due to lower rates. • Clifton - Recommendation for parking in summer is no change from 2018 Vail Guest Experience Collaborative Update, Vail Mountain and Town of Vail, • Guest does not see difference between Vail mountain employee and town of Vail employee • Collaborating in many other ways housing, civic area etc. • Legacy — who and what started our company • Leader- innovating and staying at the forefront of our industry • Limitless — offerings to guests from things to do and events • Vail's alignment between mountain and town is the best of all Vail's communities • Goals — what can we do from action item standpoint to elevate guest experience? Training program, focus on early season(reimagining Thanksgiving week), collect stakeholder input • Vlaar — tremendous potential, new and exciting and with VCBA help • Benjamin — Vail Everyday — pride and passion working with our brand and had terrific feedback from our frontline employees. Guidance coaching tools VEAC Minutes February 12, 2019 March 5, 2019 - Page 116 of 12, empowerment makes day to day more enjoyable which translates to the guest experience • Lange Q) How does the town survey guests? A) Vlaar, Summer intercept survey, nothing in winter as of now but going to work on that • Vlaar — Do you like it? Kundolf — Yes. I'm glad to see this, joins unity between mountain and town, positive step. • Nolan — What is the total number of Vail Mountain employees in this town? • Kenney Williams — guessing 3-5K. • Brian — It would be interesting of that number who was a second employee of other local businesses • Vlaar — We want to create loyalty to Vail. • Vlaar -Thanksgiving — Farm to Table, Tree lighting in November, lots of ideas and potential • Kundolf — A Thanksgiving kickoff would be terrific. Citizen Input • Bonser -I would like to see the cross over of employees between Vail Mountain and private organizations as well. Housing obviously plays into the workforce hugely and leads to there not being enough people to work here. Other Business (5 minutes) Adjournment Next Meeting Tuesday, March 12, 2019 8:00 — 10:00 AM, Town Council Chambers VEAC Minutes February 12, 2019 March 5, 2019 - Page 117 of 12, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA February 12, 2019 Meeting Results ATTACHMENTS: Description VLHA February 12, 2019 Meeting Results TOWN Of UAIL March 5, 2019 - Page 118 of 12, TOWN OF9 Vail Local Housing Authority Meeting Results February 12, 2019 3:00 PM Housing Department - West Building, Large Conference Room 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Lindstrom called the meeting to order at 3:05PM all members present, except Morales who arrived late. Staff present: George Ruther, Housing Director and Lynne Campbell, Housing Coordinator. Suzanne Silverthorn, Director of Communications. Public present: Carol Saade, Summit Information Services Kabe ErkenBrack, Vail InDEED Applicant Michael O'Connor, Triumph Development Kristen Kenny Williams, Commfluent Inc. Lindstrom requested the meeting order be changed to the following: beginning with 4.2, 4.4, 4.3, 4.5, 4.6 and 4.1. 2. Citizen Participation Kabe ErkenBrack added additional information to the Board regarding his application. Ruther explained review of the application will occur toward the end of the meeting in executive session and the Housing Department will be in touch. 3. Approval of Minutes 3.1. Approval of VLHA January 22, 2019 Meeting Results McDougall motioned to approve the meeting results as presented. MOTION: McDougall SECOND: Morales VOTE: 4-0-1 (Wilkins abstained) 4. Main Agenda 4.1. Resolution No. 1, Series of 2019, a Resolution Approving an Exemption from Audit for the Fiscal Year 2018, for the Vail Local Housing Authority in the State of Colorado Presenter: Lynne Campbell, Housing Coordinator Wilkins motioned to approve Resolution No. 1, Series of 2019. MOTION: Wilkins SECOND: Meza VOTE: 5-0 4.2. Resolution No. 3, Series of 2019 a Resolution Adopting an Amended Budget and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Vail Local Housing Authority for Its Fiscal Year January 1, 2019 Through December 31, 2019. Presenter: George Ruther, Housing Director March 5, 2019 - Page 119 of 12, Ruther summarized that the amended budget is to cover costs for two projects VLHA identified; one updating the economic value of resident occupied deed -restricted housing and two, long term funding sources for housing. Both projects were approved in the original 2019 approved budget. Additional funds are needed to perform the projects. Wilkins motioned to approve Resolution No. 3, Series of 2019. MOTION: Wilkins SECOND: Morales VOTE: 5-0 4.3. Resolution No. 2, Series of 2019 a Resolution Authorizing the Chair of the Vail Local Housing Authority to Sign a Scope of Professional Services Agreement Between the Vail Local Housing Authority and Economic and Planning Systems Presenter: George Ruther, Housing Director Ruther stated the attached agreement is consistent with the proposal VLHA reviewed at the last meeting. Andrew Knudtsen from EPS will be present at the March 12th meeting to share first round of researching and data collected. Meza motioned to approve Resolution No. 2, Series of 2019. MOTION: Meza SECOND: Wilkins VOTE: 5-0 4.4. Resolution No. 4, Series of 2019 a Resolution Authorizing the Chair of the Vail Local Housing Authority to Sign a Scope of Professional Services Agreement Between the Vail Local Housing Authority and Summit Information Services and Magellan Strategies Presenter: George Ruther, Housing Director Ruther confirmed the attached professional services agreement is consistent with the proposal reviewed at the last meeting. Carol is present today to get VLHA started. The intent is to identify a long term funding source. Wilkins motioned to approve Resolution No. 4, Series of 2019. MOTION: Wilkins SECOND: Morales VOTE: 5-0 4.5. Resolution No. 5, Series of 2019 a Resolution Making Findings Regarding a Development Project for the East Vail Development Parcel Presenter: George Ruther, Housing Director Ruther explained the resolution makes findings expressing VLHA's minor ownership interest in East Vail parcel and making a recommendation to Eagle County Assessor for a real estate property tax exemption. A copy of resolution will be provided to Triumph Development who is responsible to submit to the assessor. Per Ruther the request for exemption applies only to that portion of the development which is deed -restricted development. Morales motioned to approve Resolution No. 5, Series of 2019. MOTION: Morales SECOND: McDougall VOTE: 5-0 March 5, 2019 - Page 120 of 12, 4.6. Long Term Funding Update Presenter: David Cunningham / David Flaherty Flaherty addressed the Board via a conference call. Carol Saade from Summit Information Services was present at the meeting. Flaherty and Saade stated VLHA start with each member review the super voter list and contact 2-3 voters they know. Meet and discuss generally what VLHA is thinking regarding housing. Get the voter's ideas and feedback on VLHA direction. Discussion continued regarding best process and next steps, including key messaging documents. VLHA/housing department will provide SIS and Magellan with housing documents for their review. The beginning goal is to have inclusive exploratory public input prior to proposing preferred long term funding source option. Magellan will review documents and produce next steps. 5. Executive Session 5.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. Presenter: Lynne Campbell, Housing Coordinator McDougall motioned to exit the regular meeting and enter executive session per per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. MOTION: McDougall SECOND: Wilkins VOTE: 5-0 The Board re-entered the regular meeting at 4:57PM. Present were Lindstrom, Meza, Morales and Wilkins, McDougall left during executive session. George Ruther and Lynne Campbell from staff were also present. 6. Any Action as a Result of Executive Session 6.1. Action as a Result of Executive Session Wilkins motioned to instruct staff to move forward with the Vail InDEED offers as discussed. MOTION: Wilkins SECOND: Morales VOTE: 4-0 7. Adjournment 7.1. Adjournment 5:OOPM Wilkins motioned to adjourn the meeting at 5:00PM. MOTION: Wilkins SECOND: Morales VOTE: 4-0 March 5, 2019 - Page 121 of 12, 8. Future Agenda Items 8.1. • Housing Data • East Vail Parcel Update • West Vail Master Plan Discussion • Housing Sites • Civic Area Plan 9. Next Meeting Date 9.1. Next Meeting Date February 26, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department March 5, 2019 - Page 122 of 12, TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: East Vail Parcel, Holy Cross Franchise Agreement and possible real property acquisition. PRESENTER(S): Matt Mire, Town Attorney March 5, 2019 - Page 123 of 12, VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess 4:15 pm (estimate) TOWN Of UAIL March 5, 2019 - Page 124 of 12,