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Home My WebLink About20. CSE Special Meeting Agenda from 2016-10-19 COMMISSION ON SPECIAL EVENTS MEETING Antlers at Vail, Lionshead Wednesday, October 19, 2016 @ 8:00am AGENDA: Meeting materials can be accessed after October 14 at the following link: http://65.38.144.10/WebLink/0,0,0,0/fol/346304/Row1.aspx 1. @ 8:00am: Administrative Items (10 minutes) a. Approval of the Minutes of the CSE Regular Meeting on September 7, 2016 b. Review Financials c. Final 2017 CSE Budget d. CSE Deadlines & Meeting Reminders: • Reminder: upcoming RFP meetings: Oct 19 & 26 @ the Antlers • CSE 2017 Allocations to be presented to VLMDAC on Thursday, November 17 • CSE 2017 Allocations to be presented to Town Council on Tuesday, December 6 • Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, Dec. 20. Deadline for letters of interest due to the Town Clerk, Patty McKenny, by Friday, December 9. o CSE members whose terms expire on December 31, 2016 are Barry Davis, Mark Gordon, Marco Valenti and Alison Wadey. Shenna Richardson and Mark Christie will not finish out their terms (through 2017). 2. @ 8:10am-8:30am: Scoring and Procedural Explanation (20 minutes) • All completed scoresheets must be returned to Laura Waniuk at lwaniuk@vailgov.com no later than 4:00pm on Thursday, Oct. 20. 3. @ 8:30am–6:30pm: Review of 2017 RFP responses (10 hours) • Refer to schedule marked as Attachment A to this agenda and including the following Event Recaps: • Automotive Classic • Vail Lacrosse Shootout • Kick It 3v3 Soccer Championship 4. @ 6:30pm: CSE Process Discussion and Review (10 minutes) Adjournment @ 6:40pm Next CSE Meeting: Special Meeting: Wednesday, October 26, 2016 @ 8:30am- 5:30pm - The Antlers ATTACHMENT A - CSE SPECIAL MEETING AGENDA: OCTOBER 19, 2016 8:30-10:20am EDUCATION/ENRICHMENT (EE): 1 hour, 50 minutes Funding Available: $ 151,500.00 8:30-8:40am cf: Lauren Merrill Community Art Events for the Town of Vail Jan 1-Dec 31 Alpine Arts Center $20,800 8:40-8:50am cf: Shawn Kirschner Campfire Games Vail June 17 Roundup River Ranch $5,000 8:50-9:00am cf: Kris Sabel Vail Symposium Programming Jan 1-Dec 31 Vail Symposium $60,000 9:00-9:10am cf: Becca Aliber (TBD attendee)Vail Veterans January 22 - 26, March 5 - 10 Vail Veterans' Program $20,000 9:10-9:20am cf: James Wilkins Valley Tastings: Food for Youth & Healthy Kids Colorado Survey October-November Eagle River Youth Coalition $2,500 9:20-9:30am cf: Alan Himelfarb Starting Hearts: All You Need is Heart TBD February Starting Hearts $12,000 9:30-9:40am cf: Alan Himelfarb Starting Hearts: Inaugural Fitness Challenge July-August Starting Hearts $25,000 9:40-9:50am cf: Rachel Lahti Alisa Santiesteban Vertical Express for MS - A Jimmie Heuga Memorial Event February 18 Can Do Multiple Sclerosis $4,000 9:50-10:00am cf: Bob Bandoni by phone Global Solutions Forum - 970-471-6277 TBD October Shoulder to Shoulder: The International School of Global Citizenship $15,000 10:00-10:10am cf: Liz Campbell Betty Ford Alpine Gardens Programming April - October Betty Ford Alpine Gardens $20,000 10:10-10:20am cf: Ross Iverson Vail Centre Programming Jan. 1-Dec 31 Vail Centre $90,000 Total EE Funding Requested:$274,300 10:20-10:30am BREAK 10 minutes 10:30am-6:00pm CULTURAL/RECREATIONAL/COMMUNITY (CRC)FUNDS AVAILABLE: $ 837,290.00 10:30-11:40am REN Productions/Angela Mueller 50 minutes 10:30-10:40am cf: Angela Mueller Taste of Vail South America Fall Tasting September 21-24 Taste of Vail $14,000 10:40-10:50am cf: Angela Mueller Taste of Vail April 5-8 Taste of Vail $55,000 10:50-11:00am cf: Angela Mueller Vail Farmers' Market and Art Show June 18-October 1 Vail Farmers' Market and Art Show/ Meadow Drive Partnership $45,000 11:00-11:10am cf: Angela Mueller Vail Farmers' Market - Farm to Table Dinners June 30th, July 14, August 4th Vail Farmers' Market and Art Show/ Meadow Drive Partnership $14,500 11:10-11:20am cf: Angela Mueller Vail Holidaze December 10th, Dec 17-31st REN Productions- Does not include Fireworks- rqst $26K $26,000 11:20-11:40am Eagle Valley Events/Laurie Asmussen 20 minutes 11:20-11:30am cf:Laurie Asmussen Top Shelf Harvest September 30 Eagle Valley Events $15,500 11:30-11:40am cf:Laurie Asmussen Vail Arts Festival June 23-25 Eagle Valley Events $10,000 11:40-12:00pm Team Player Productions 20 minutes 11:40-11:50am cf: Kristen Horpedahl Divide Music Festival Summer Team Player Productions $396,000 11:50am-12:00pm cf: Kristen Horpedahl Vail on Tap July Team Players $107,575 12:00-12:30pm LUNCH PROVIDED FOR CSE AND STAFF 30 minutes 12:30-1:30pm Highline Events 60 Minutes 12:30-12:40pm cf: James Deighan International Folk Art Market August 16-20 $500,000 12:40-12:50pm cf: Missy Johnson Spring Back to Vail April 14-16 3 funding options: $35,000, $135,000 or $235,000 $35,000 12:50-1:00pm cf: Missy Johnson Vail America Days™4-Jul Does not include Fireworks- rqst $33,500 $71,500 1:00-1:10pm cf: Missy Johnson Gourmet on Gore Sept. 1 - Sept. 4 $75,000 1:10-1:20pm cf: Missy Johnson Vail Oktoberfest™ Sept. 8 - Sept. 10 And Sept. 15 - Sept. 17 $75,000 1:20-1:30pm cf: Missy Johnson Snow Daze December 8 - 10 $45,000 1:30-1:50pm Vail Valley Foundation Events 20 minutes 1:30-1:40pm cf: Duncan Horner America's Winter Opening November 30-December 4 Vail Valley Foundation $50,000 1:40-1:50pm cf: Mac Garnsey GoPro Mountain Games June 8-11 Vail Valley Foundation $100,000 1:50-2:00pm BREAK 10 minutes 2:00-4:10pm Athletic Events 2 hours, 10 minutes 2:00-2:10pm cf: Chris Harguth Prep Baseball Reports (PBR) West Championships July 20-23 PBR Colorado and 5280 Tournaments $42,000 2:10-2:20pm cf: Chris Huntington Vail Yeti Hockey Club Jan 6,7,13 Feb 3,4,17,18,24,25 Mar 17,18,24,25 Dec1,2,15,16 Vail Yeti Hockey Club $15,000 2:20-2:30pm cf:Craig Marshall by phone World Pro Ski Tour - (641) 715-0700 Code: 790569 March 24-26 WPST, Inc $15,000 2:30-2:40pm cf: Krista DeHerrera Skate Vail's "Melee in the Mountains"29-Apr The 10th Mountain Roller Dolls $12,000 2:40-2:50pm cf: Kerri Thelen Vail College Soccer Showcase with Vail Select ID Soccer Camp May 3-June 4 Vail Valley Soccer Club $50,000 2:50-3:00pm cf: Kerri Thelen Vail Valley Cup, 3rd Annual Cindy Eskwith Memorial Tournament October 6-8 Vail Valley Soccer Club $10,000 3:00-3:10pm cf: Euginnia Manseau U16 Rocky Central Junior Championships March 11-17 Ski and Snowboard Club Vail $5,000 3:10-3:20pm cf: Beth Pappas Vail Whitewater Series May 9,16, 23, 30, June 6 Vail Recreation District $6,000 3:20-3:30pm cf: Leon Fell King of the Mountain Volleyball June 16-18 King of the Mountain Volleyball $15,000 3:30-3:40pm cf: Bryce Thornburg & Dan Cramer Kick-It 3v3 National Soccer Championship + RECAP*July 28-30 North American Sports Group $40,000 3:40-3:50pm cf: Jamie Gunnion/Beth Pappas/Billy/Helene Mattison Vail Kids Adventure Games August 9-13 Kids Adventure Games, LLC $42,500 3:50-4:00pm cf: Mike McCormack Outlier Offroad Festival Sep 30 - Oct 1 Uncommon Communications/ Greenspeed Project $25,000 4:00-4:10pm cf: Jim Soran by phone Vail Lacrosse Shootout + RECAP by phone, if necessary- Jim Soran (O) 303-779-2708 or (C) 303- 877-7977.* June 25-July 4 International Lacrosse Promotions $20,000 4:10-4:20pm BREAK 10 minutes 4:20-5:20pm Music/Art/Culinary/Cultural 60 Minutes 4:20-4:30pm cf: Baily Rose Charles Blair Law III Slow Fashion Vail September 22, 23, 24 Baily Rose & Blair Law $38,000 4:30-4:40pm cf: Kevin Selvy Crazy Mountain Brewery's Edfest August 19 Crazy Mountain Brewing Company, LLC $100,000 4:40-4:50pm cf: AJ Bodden - phone Vail Beer Week October 12th- October 14 Townsquare Live Events / Townsquare Media $50,000 4:50-5:00pm cf: Scott Cross - phone or skype Vail Film Festival March 30 - April 2 Colorado Film Festival $90,000 5:00-5:10pm cf: Ariel Rosemberg - phone or skype Vail Summer Bluegrass Series June 28, July 5, July 12 & July 19 Lakeside Stride $50,000 5:10-5:20pm cf: Sarah Franke Vail-Beaver Creek Restaurant Week September 29th, 2017-October 8th Group 970 Restaurant $10,500 5:20-6:10pm Ambient Event Proposals + Other 50 Minutes 5:20-5:30pm cf: Sarah Franke Colorado Grand Sept. 15-16 CO Grand w/LH Merchants Assn.$10,000 5:30-5:40pm cf: Gina Hallisey Zoppe Italian Family Circus August 25-27 Get Connected Events $39,000 5:40-5:50pm cf: Michael Holton Pink Vail 25-Mar Vail Valley Medical Center $15,000 5:50-6:00pm cf: Brian Hall Vail Family Fun Fest June 24, July 1, 8, 15, 22, 29 & Aug. 5 Blue Creek Productions, Inc.$22,400 6:00-6:10pm cf: Taylor Slaugh Present: Ed Abramson Vail Automotive Classic: VV Car Show & Evening Social + RECAP September 10 Vail Valley Concours $7,500 Total CRC Funding Requested:$2,364,975 CSE 2017 RFP Presentation and Discussion Schedule Antlers at Vail, Condominiums and Conference Center - Lionshead; October 19, 2016 8:00 a.m. – 6:30 p.m. *A motion is required to approve the release of the remaining 2015 funding allocation.