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HomeMy WebLinkAbout2007-08-28 Support Documentation CSE Regular Meeting0 ME t v,5: Town of Vail: Commission on Special Events Meeting Vail Town Council Chambers Tuesday, August 28, 2007 at 9:00 a.m. w& Members Ptah Bobby Bank, Stephen Connolly, Clint Huber, Scott Stoughton, Heather Trub and Chairman Dave Chapin GSEMember Adaet• Meggen Kirkham Others Present.- Kelli McDonald, Joel Heath, Andrea Few Dime Moody, Lassie Asmussen, Pam Brandm:...1", Matt Joyce Gedelman Viers, Rachel Friede, Lourdes F, ,A ccs, Michael Imhof Chairman Dave Chapin called the meeting to order at 9:05 a m. Administrative Items: Motion to appro,% a the minutes of the m.,?. ::::-g of July 24, 2007 as written. M/S/P: Clint Huber, Bobby Bank. All in favor -Aw. &.s Stephen Connolly, who recused himself; stating that he had not had time to review them. The motion rimed 5-1. Update on a. VA Mountain Ganes: Joel Heaft-Unbvdifienal blarkedeg. Aug that they have been presented with the .'r t . t .mity to host the f-4 World Cup Climbing Event on US sod is over l s v ..tj Joel Heath d that they will be seeking a major ir6,Li.&se in both funding and unkind ©on: ,1utions to support the ?..r ?sion of this event. They have also asked the Town Council to consi a fib a perm a wail subaW for internefiorW as.:r ;.CX ons which would be built 6 : - i, i I..," z. in Vail. The CSE has been asked to review the proposal and to forward their rec:om:nendation to the Town Council. Stephen Connolly .. ,, ;,..,6d the discussion by moving to add the email c.A.i.4zndence of August 27, 2007 into the record of the meeting. ? MW.- Stephen Connolly, Scott Stoughton, All in favor except Dave Chapin. The motion r",,ed 5-1. A copy of the c..."v,.,-dence is attached to these minutes. Pam Brandmeyer clarified tint Untraditional Marketing had. o 66, an inquiry to the Town Manager's office indicating that they would be seeking additional support for the i z VA Mountain Gaa:., this J': " and that, in fight of the additim of the World Cup Climbing event and the substmoial in zr aye in fiords that will be requested, asking whether it would be 46rje' 6 ,..ate for th,:..-, to go to Councif with this request rather than to the CSE. Faplaining d ai the Coil relies on the recommendations from the CSE ; .: . g their 4, d w l:.on of event funding requem that are not part of the finally designated" group that is identified in the Town Code, the issue is complicated by the fact that the request would be coming to the Council after the deadline for 2008 coon requests. She stated tint with a Free ---'-'--fiomdwCSE, they could justify adding it to dW K9 of consi&.Q,.:ons for the 2008 budges. Joel s,?.'? A that they intend to request $160,000 for this ),"u "s &;, ? . ,es and that they continue to remain cured to limiting their request of support fait, the town to 10'Ye of the total event budget. He emphatically added that they are not asking the t.br: to review their regL..,,i out of sequence today, but aWk r that they are seeking d;,:. Xon as to how to proceed given the in deadlins between the CSE and the Town Council. Following discussion CSEisn MINUTES: August 28, 2007 Page I of 6 of the r r ?,:1, and confirmation from Joel Heath that a temporary climbing wall would suffice to host the event in June of 2008, Stephen Connolly moved "to endorse the efforts of UnuI Iditiosah Mfg to secure the World Cup Climbing Event in 2008 as part of the TEVA Mountain Games." ? MISIP: Stephen Cully, Scott Stouot mr, AD in favor ,:..".;.rat Bobby Bank, who voted m opposition, stating that he felt that the motion was too vague. The motion I,w.vs,ed 5-1. A 4;. 6, .,A mOton, 0Q. A by Bobby Bank, A,a ..'.: g that "the event has devel ?r 1 to the ?.1Llv.,.t that it has become "ionic," that the budget proposed by jm- in 11g would fall outside the scope of the CSE's budget and that finding coon should be i .w, V J onto the council" died for lack of a second. Coordinator Report: • CSE members reviewed the No issues of concern were identified. • Sybill informed the CSE of the following upcoming meetings: o Reschedule meeting wIERC and Event Promoters to Wednesday, October 17- Vail L%.,. j Community Room from Noon-1:30 pm. o Meeting between the VLMD and the CSE on Thursday, October 18 .&om 8:30- 9:30 axL • Kick-It 3v3 So..". Update: Stating that the growth of thus event has J,"- ," .d the town's resources to the limit, particulady with .:,,,act to r g, and, that there are a number of the event producer has been deficient in the town's requL.-,ents in a timely manner, Sybill report. I that the town staff is conceemed that we are challenged to rxvAde the guest ?.s.?, ?:en0e that is 4,?"J by our visitors. Nutws ng all of these : .,.6,,._-zaQional difficulties, the business oommimity "loves" this event, as it brings several tbionsand people to Vail who stay, eat and shop in the L.,, a- There was consensus from the CSE that this is an important event for Vail and that we should act r,,.,..cdvely to adC-:..wY these problems. Stephen COmnmolly suggested that they might work &mcdy with a `point person" here in Vail, who could provide a connection to the community and help to facilitate the IL , lL41 Y .1=60n of the event. • Sybill , that the Vail Village Mile, the Martial Arts FwA;. gal and the Bkvert Festival r &IAWi all moving ahead as planned. Adding that the.5j, Event Permit application, for the Harvest Festival had shown little diM... ;.,..ation :.. ? .l the F,,,-ers' Market, she sugg&41J, should the Meadow Drive Partnership wish to seek funding for this event next y :.?.., that it be 1,1,",..4 1 as a fide to the market and 1:, incorporated into that RFP. Special Promotions Permit: Rachel Friede and Kelli McDonald . ,.., sided the CSE with a brief history of how this r ? .. r 6,1M91 has evolved as a potential opportunity to allow individual businesses to host promotions that are not currently allowed under the town's code and that do not fit the guidelines for a tare "Special Eve "Noting that the Planning the ERC, the VEAC and men:, :mss of the business community have L ;., . strongly st , 6 Z fe of the concept, they explained that they are seeking feeAck fiums the CM prior 1D uAing the proposal to the Planning Commission for review, then finally to the Council for their approval. M members do A".;. genenIly in favor of the concept, but most felt that it was too Limiting in a number of areas, particularly with regard to the signage and number of days that would be allowed, both far individed 1 w o 6s and the overall ofpartichnuft at my given time. Dave Chapin and Scott Stoughton both `.+k&%%Q%j their opinion that the Special Promotions Permit would provide additional opportunities for businesses and that it was a CSE/sn MINUTES: August 28, 2007 Page 2 of 6 positive step to have an application that can be add.-aed with a smaller than what is required of a major event. Stephen Com Ay stated his opinion that this proposal would only requirements and paperwork and that it would be ..GErable to change the Town Code to allow burin a yw more flexiNlity with signage and outdoor displays. Bobby Bank summarized the CSE's general r -j; lion by accommending the following changes: • Allow more Hain 2 promotions at any time- for example, 2 each in Lionshead, W, and West Vail etc. • Increase the amount of additional signage permitted. • Offer more than 3 calendar days per year to each business. Special Event Canopim The R, WO i j Club borro% J a number of canopies displaying the Beaver Creek logo that a ;; used at last w;..L's Duck Race in Vail Village. Lourdes Fva..acca rid r.,..,, w tha both the VCBA and the Taste of Vail had off.. J to buy "Vail" canopi:.. but that neither, .w;:. ='s pn4Kwal had L :.. supported by the CSE. CSE memL,..6 were in i' ja, 6, i , w . I that the use of the Beam Creek canopies, for Vail e%,;.:,,w, is not Z 6Z? but felt that prohibiting their use was not sow within their aiitbmity. Heather Tmb." A that the issue be discu..65,;,1 with the ERC. Final Reports: • BBQ on Bride Street: Matt 0,:,? : and Lourdes Fenzacca, r:.c,.,:,senting the Vail Chamber and Business Aao...,:ation, r.,-znted post-event report of the first year event and distributed a final budget and event s;,.,op. Highlighting stag restaurant participation, they A that they would like to make the event an annual kick-off to same, but that more sponsorship would be required if dicy were to do it again. CSE meml, w.4 sut*.Jed that they might try to cultivate some additional sponsorships. Heather Trub c.amplinrented the VCBA an doing a good job and noted ghat, in her o:, JO W . mtim the event tununt had L excellent. • Afflacrien Days: Lauri:. A.?...:.".,r;,,, handed out a review of the event, and noted that the final budget > z*-;w.";,d additional advertising eL, ;.se that was incurred as a result of U , .. Bing the parade route at the last to go ftunno the Lead Mall. Tbanking the Town of Vail staff for their efforts, particularly Public Works, she Y':,...?..1.LI on the total team i..1 u'ar that was required to make the r,.,de such a success. Colorado SL ',; 2.1 Ietoraa., - Cede Q=14 Sqphmdw 47, 2ftft hffdmwi Iuha&Van Valley FowWation. The VVF has requested a $110,000 cash spOMMShip to support this ?..:b.t from the Town Council. Tice CSE was asked to review the event and forward their recommendation to the Council. Michael Imhof;.,:.v,, .wnting the Vail Valley Foundation, distributed a full event prat, .W and expLa:. j that the goal is to establisb a long term pro_ cycling race in the valley. Highlighting the,6 , o th of inL-.*;,. - in cycling in the U.S. and the excellent fit with Vail of the d ographiC associated With the 4... ,4 the event is m., i. ,, A to a:..;,A over 50,000 visit,ors. Arch. 11 m Vail, the 4 day event will take place throughout the valley. Loosely modeled on the former Coors Classic, with 3 pro j X..g events and a ,.:JL ...s' ride, it is hoped that the event will evolve into a full "Tour of the Rockies," with additiarml sees in Wyoming and Utah. After some disarm Stems Connolly moved that the CSE su' the eZvA.L of the Vail Valley Foundation to produce tie Colorado Stage international Bicycle CLwZ., September 4-7,2008.. ? M/S/P: Stephen Connolly, Clint Huber, Unanimous CSE/sn MINUTES: August 28. 2007 Page 3 of6 New Business: ' Joel Heath suggested that the CSE revise their finding allocation schedule to review applic Wm in the part of the summer. This would enable the CSE to submit a r?eoomnnes?Mon to the council consisting of a list of events that the CSE de1,:.....ines meet the criteria d:,y..::bedm the Strategic Pinpitotheba*e .iCouncil could ten o cLL;.. ine darir allocation to the ME based ad an identified need. Sybilt reporWd do she had oom,4,4,61 with a member of the Rc, Club at the Duck Race who a? Y 1 that fleaver C,;.:,k had t L 6 ':. courting therm to move the event there and that some meml ;,.4 felt tint the Town of W1 was not sgVOetiW of at';, v"L " Sybill also informed the CSE that ft Lid Inerchaaft are organizing a grp? to poopme a nmmbex for 2= f mdim fiointhe CSE; and that they had indicated their 69 funds be alloc ded for a , , Aar weekly eye* such as bringing back the Jammin' Jazz. Nigh, in lieu of the rr? a,. , ?, t :1? i,;.t .k.: ? M., pcogcam. A&Wm to adjeurn at 11:45 a.m. ? M&?-. St W hen Connolly, Heather Trub,'Unanimous. Minutes taken and wed by Sybill R. Navas, CSE Coordinator August 28, 2007 Approved by DM= e Chap, Chairman CSE/sn MINUTES: August 28. 2007 Page 4 of 6 F..,...: Special Events Monday - August 27,.2007 8:24 AM To: sfcvail@hotmail...om vaildc@comcast.net, kirkham.meggen(a mail.com, bobbybank@hotmail.W. ?.? CC: cHntrox@hotmaiL"xn, scottstoughton(a mindspring.com, L-L arvail.net, MMire@vailgov.com, SZemler@vailgov...om, PBrandmeycr@vaVv.com Subject: Re: UM request These questions should be aid3.:..ysed to the T4, ? ? m Maws offroe. I an following explicit direction that I was given in this matter. C..Wnly the CSE can discuss these issues at the meeting on Tuesday. Sybill >>> "Stephen Connolly" <sfevailCa hotmdL,.... 08/27/07 8:14 AM >>> But the requests ,..1 due for another two months. CAn we legally review tt.:,.w.? (WHat message is this sending to UM and VVF? What about our other parZ".,,?) Do we know if Highlinme, Eagle Valley or &4.,l Entertainment are asking for more money for the ev v. ,'U we ahea dy find? Any other piamote s out there bringing a new big idea to us? This s:. -s to be tilts the playing field and Swing UM and VVF an unfair advantage. It also shows why we need to knew our budget, .... h sooner in the l : , ass. Why do we have deadlines if promoters can come in anytime and tl Didn`t Pam say that if anything great came along after our 2.5% we could go to Cain (or v= it to the Town M for supplement finding? Boni of these "r+equests" ." ;...y to be date at this time. sfc Original M"m ge From: -fir;.. W Events" ?,.yr,;,..Wevents@vailgov.com> To: <sfcvail@hotmail.aom> Cc: <vaildc@comc ast net>, 4irkham.meggen@gmail.com>; <bobbybank@hotmail.com>; <clintroxQa hotmail.com>; <scot?,., igbton(a mind N.:.I.,g.com>; -?hmt@vail.net>; "Matt Mire" <MMire@vailgov.comr "Stan Zemlee <SZemler@vai%ov..?..? Sent: Monday, August 27, 2007 7:25 AM Subject: Re: UM request Good Morning Stepp The Finance Dept and the T. Manager's office have directed that the CSE review all requests for event funding and forward a. ;.,,........endation to the Council whenever an event producer intends to ask the Council for funding in the .?? an amount that may exceed the limbadons of the CSFs budgeL to of c r ETA, they intend to request $160K, plus significant additional support to build a permane w climbing wall of the caliber that can host a world cup event. There is a similar situation with the Foundation and the Colorado Stage Bicycle Race. The Council's fist reading of the budges is an October 3- if either of these entities is to i ft?odmg tbrongh the Council, they will need IN D, j;. a j the requesis prior to final budget approval. Should the CSE d Vrmin:. that they would Eke to consider tt.:..y- requests within the CSE/sn MINUTES: August 28.2007 Page 5 of 6 r confines of their own budget, then the direction should be given to both Joel and Michael that application should be made within the confines of the RFP. It is not intended that a fimding allocation be made on Tuesday- only a detmmiaation as to whether or not the request should be forwarded to the council. Please call me if you have additional questions. Sybill Sybill R. Navas Coordmator, Commission on S,, "id Events, Town of Vail 75 South Frontage Road Vail, CO 81657 Phone:970 376-2394 FAX-970 476-7141 E-mail: specialevents@vailgov.com >>> "Stephen Connolly" <sfcvai @hotm6L-o? 08/2 O 932 PM >>> Why are we reveiwing the UM request for 2008 TEVA now, without a formal application, and before all of the ?, y. .4L from the other promoters are filed? sfc Stephen Connolly sfcvail@lwtmail._,.? 970-476-1346 (home office) 970-376-5798 (mobile) C$E/sn MINUTES: August 28, 2007 Page 6 of 6 J go, Y-Y L,-ce, i1 C? ?. b G 1 ? flo \J .I ? I f _ I i r. s -N co mow" ? ?, 2 E4? - s `- _ r ?-C1-A ?p ?zb i C? w j f l? lam. G? -4- , T 6a- U IL7 ?d jC aye 6 c-, 1.49 ;)et E- ./9 f J ,Orr I/V Z4 l? l k B^- ?ooo l' ' fps= 4 1 1 ?7 a? JA) CIL z-- ?/- ??.4 ,- AAO?: ?/ G f U U I? ov/ v ?I SY ye?ti f'J Ist c ?sL.T ? r v° ? 1 ,oo /Y- -Colo s / i i A rL?R-- l? r? ell it t I a 1411/ /? s g Ga s? ? in.?-n? 1l d ?r- .) _ _,j s 41 /1--o ? olt ?- Q 4 ?j LI ???? J 1 ? ???? C/ Illlll!!!////JJ/ff djp lip" l? ??-- -? v ? ? U 1i 1 . r 6114- d- 116W ?r+ ?,? , ., ?izd-s ?? ?f' a ' ? ns.f "? xr f? /l 1?`? I ,?` 1 A. Proposal: Special Promotions Permit Apps TO: Vail Economic Advisory. Council (VEAC) FROM: fro, bill Navas, t:aj& Coordinator DATE: May 8, 2007 Concept: Diwelop a Special Promotions Permit Application that would allow a business to hold a promotional event particular to the individual business. IpAujuixquiVli: Tae ivv uodte ciennes a bru;IAL r;vLN,jL, asl "A function. whose primary purpose is to promote an exciting, lively, fun and/or prosperous business climate within the town of Vail" The code also includes the following with .:. .1 to who may apply: Special Event Application, Content: Any fair, show or exhibit of arts, ..a.fs or similar handiwork, any ".ls event, educational, re...,,&Lonal event or cultural activity that is sponsored by an "ex.&I"_P t ? fion" as defined in Section 48-12 of this Chi, r,., may apply to. the T? oo.. Clerk for a ? .. license. Said application shall include the name and local address of the ex,,., t organization that is sponsoring the event, proposed duration, tuber ofi ..L . iEiomsts or taking pM in the event; p%... L, se of the event, goods or ty, r:a of goods to be sold, a as to whether or not the applicant or its :s have ever L convicted of any ? .. L or misdemeanor" and the nature th. ?., f. In practice, we requite that "any orgmimd, IX, ,riy involving the use of; or having , ?:: upon, public property, public facilities, parks, sidewalks, ;:t., .,i. a or the temporary use of private or public property in a manna. dud fibm. vases its land use,.a pest." It is our goal to assist event l„fyc...:u:.rs in planning safe and fim events that have a minimal impact on the ..unity and city resources. The Town of Vail does not currently provide opportunity for individual bu,. ses to hold s,.,...:a1 piomotia.l ev-k k-4 that are not part of a community-wide.,., -.,:al event. Impediments within the code include the fact that the following are not allowed except un,deT a fiill Sl . „'al Event Permit- s Promotional signage • Business ".a..sactions outside of the building in which the,L,...;.,, z is looted • Use of Right of Way Examples of proposals that bave come up within the last year: • Colorado Footwear/Huega Center Charity Shoe Sale: this has L&,:." worked into the Sk,,' $ Back to Vaal; `permit the last 2 , r but would be more easily controlled if under a separate permit. • Cool Waves. proposed fashion show and patty in Seibegt Circles denied. • C &nklee/Stuff Lodge Sprin„ Party: submitted full Event R?,....'t- a bit of a stretch since the entire was held within the confines of Garfinkles' deck- but they desired to be able to display sponsor signage. CSE/sn Sir Promotions P.....it Memo for VEAC 5/3/2007 C m cN sPem& &EKS • Los Amigos. 4& Anniversary ceh;.L :h0n- _ k . i.lated extension of liquor permit into the ski y for a Spring :?. Did not occur due to c :..,?1:,???1?? of issues. Proposed Criteria. • Available: only to TOV Business Licensee • Limited to 3 calendar days per year (allows for a long weekend) • Promotional event shall take place within the immediate of the business r? ?.-.ise o Promotional activity must take place outdo ?.? to be allowed exemption for signage? O ..Shall there be a defined limit to the . ; a& ' ? ,l on Public Property? • No handwritten signage will be allowed. • Submit application a minimum of 2 weeks prior to. :, dates • Oversight? o 5v , Vaal Ei w..ty or Community Devet. _ Jent • Other? CSE/sn Special Promotions Memo for VEAC 5/3/2007 ,r \1 7NOFVAM CAAIUYh?NON?Ef:G4lHI@1T9 i ? ? i Special Business Promotion Permit Application A $25 non-refundable aka fee must accompany this application- An addhioml ramble deposit may be required, d:.e ;Jant upon the.,..* ;: and scale of your activity. Submit Completed Application to: !!!!!!!!!!!!!!!!t!!!!?!! BUSINM NAME: Business Physical Address: B...,.. :-44 Mailing Add.-.,;: Contact Name: Cell Phone: E-mail address: DATESM ME.S OF Ytu& PROMOTION: Set-up: Date Time: Start Date Tmze: End: Date Time: Date Time: LOCATION: Please ate a detailed drawing (8 % x I l paper) of the site you to use ilk placement of all tables, signage, canopies, t , .. ; W LA, etc. SCOPE OF Ak, it io YY,.dy. Di..%. rbe in detail the L d.:zn and scope of the promotion and any activities to be included. List all types of advertising and/or ,w....,r ling to be utilized during the promotion. %m yon be utilizing amplified soma? NO YES If yes, please include an application for an Amplified Sound Permit in conjunction with this form. INSURANCE: If any portion of this will take place on public prapeaty, atta>rJa Proof of Ias?usnce or bow indemnifying the Town of Vail. S. 6 ] Promotions Rw ..,'1., are only for approved activities and time Ed...::.Y. In mow. to :,.,may re a refund of d ;ir . .,.'.t and avoid a ,. ,,,,.ble Zonin,, Violation Summons, all promotional materials and must be removed from the site an the approved ending date. Site must be in fall Zoning compliance far oonsideratioa tD be given to the application. Applicant Signature: Date: Approval Signature: (Town ClerV/Commnniv DevelOOm?t?fSoeeisl ELI Date: Special Instructions: CSE/sn Special Promotions Permit Memo for VEAC 5/3/2007 w Cdy of Lone Tree Psrmrt # y 1y ronmumit nr r r'S. Y68ennle8L Site 100 Lone Tr+'se. CO 80124 Phone 303-708.1818 far 3M225 4949 Applicant 1 Daft Nance ' Office we Onfv a A`1J.. Received City Stde ZIP Approved Pty Nane; Btu A ? ?„sas Dates of the Promotion Please inckm* a written. sbftn mt oaa .:. ,g they .. of the PmnwftL L a a9 ton of s, J aftg utilized d u r i n g the proffxkn daiude . f ? , r „ffines of aU is and prornoffa" b. Sp e" 'Proax KM P L? ','.4 are only for approved acbvbn and tune flames. In order to. ?J re a reAmd of :?....2'a ahd avoid a Zonmg V'mbfm Su hmons, aU p dr al nvMrials must be ranowed from the'ske on On approved encl M date, Site nwig he in alts zoning coffella eae to. be givers tp O appfiCafM Appticarrt S%pahm: Fee / Check # otrice use a Sr -.-A histrruhmns.- Name Amount Deposit Reed by Date RehUn ftte_ .\Reoeived by. MINUTES: Town of Vail: Commission on Special Events Meeting VAIL LIBRARY COMMUri it Y ROOM Tuesday, July 24, 2007 at 9:00 a.m. CSE Members Premw Clint Huber, Bobby Bank Stephen Connolly, Meggen Kirkham, Heather Trub and Chairman Dave Chapin CSE Member Absent. Scott Stoughton Others Present. Pam Brandmeyer, KelliMcDonald,.Jeanette&*ulze, KrimanCaneyfarBigJ'„6Wa„ PackyWa/ker, Kevin Foley, Kaye Ferry, Laurie Asmussem Bill Jemit, Joe Blair, Amy Oberly, Leon Fell, Matt Greene, Bob Isom, Jim c. ? y , Craig Arfor;4 John Pellerito, Jeff Wiles, Scott Speedy, Joe Walker, Tom Nevens, Jim Cooper and 50111 Navas AGENDA: Chairman Dave Chapin called the meeting to order at 9:05 a.m. Administrative Items: ? Motion to approve the Minutes of the meeting of June 26, 2007, as presented. M/SlP: Stephen Connolly, Meggen Kirkham, Unanimous. Coordinator Report: • The Financial Statement was reviewed and no issues were identified. • Convergence Festival Update: Referencing the email from John Taring, Sybill informed the CSE that John has been negotiating with the city of Philadelphia to host the festival there. Events in Lionshead: With the elation of Arrabelle and the ., :, :,ty „?Y in the mall, the LH merchants had requested time to discuss how to best utilize the new facilities and bring some ...? back into the ?. ?. Sybill introduced Jeanette Schulze, the new manager of Arrabelle, who ..ed the $.,,.ip that the wkF-;,.,ted opening is January 5 and that they are ci...;,..:Jy in the very' preliminary stages of developing a policy and plan as to how the ply will be., „ ?, J, with the first focus group meeting on August 1. Packy Walker .P.01 W i. 1 that the maps that the Fire Department is ....,.:..g with the help of Code Enf.,.,.;,.,.:,." will 1.:,L 11 ride a L:. -late for where t:,..4.,, and 1:,..kr,,.... activities can be set up within the mall and will be very,,.y,.&d in providing guidance as to what t,,, ,.i, and what scale of events can be planned and will id;.-L:fy areas where the.,%. ,s can be used. Sybill affirmed that &..v, maps are "in the 1%, ..L ' and 1"V 1*6 Ito be cad within the ..:,:.? few weeks. Packy added that he wants ev-cy a "everywhere," including Vail Square, the Mall and the Ski Yard. There was .,,,4ensus that eti ,,,.?-64 shodd flaw tough the mail, as opposed to being sited at one end or the other. CSE members reaffirmed that they are c ommitt:, d to supporting eves in Lid and encouraged the membants to be ., " : me, and bring back some proposals through the RFP that reflect what they would like to see. Bill Jewitt commented that the type of fiat wac poly well are cW shows, arts and antique festivals and other activities that extend beyond a two hour time frame. There ?V was consensus among the Lionshead merchants that festivals, rather than ambient music and jugglers, .. nde a better interaction with the businesses. . Stephen Connolly suggested that the Lionshead merchant group meet and develop a plan for what they want, then hire an event promoter to ...,b,..ize the event and bring the ..,.sal forward to the CSE as part of the fell ftmding p- Specific suggestions for events included: Expansion of existing events into Lionshead: Spring Back to Vail t b VA Mt, mtain Games Taste of Vail Film Festival And adding: 15` Night Family-Friendly New Year's Eve CeleL., ?.'.on Bring the Climbing Wall and the Miniature Golf Course back "Carnivail, " A Mardi Gras Celebration in the Arrabelle Plaza Jeanette Schulze ?r.".?sed that the Taste of Vail, a return of the Jammin' Jazz Nights and the 0 Night CeleL.&ion might r.,., ride good fits for the plaza. Dave Chapin thanked everyone for parti.* &ming with such passion and again enrcot.,,qAd the Lionshead merchant group to come forward with some of these proposals in -,4) ,anse to the CSE's RFP. VRD/TOV Faeilities EuMneement ' - Sybill explained that Vail Ri,...XJ II District and the Town of Vail have begun a process to evaluate the facilities owned by the Town and managed by the IL,. -,A'on District and are requesting feedback on what improvements might be made to existing facilities and/or what additional facilities might be useful with regard to events. She added that of the VRD and the Town of Vail /tad and last vaak with . several of the event lucers of the L:.,61 r events in Vail,to discuss specifically what types of venoms would enhance Vail's ability to produce more and better ev :,..u. At that meeting, several of the producers of i events that the inability to 'l the concessions and liquor sales m both Ford Park and the Dobson Arena malacs it very diftuh to justify the ti* of the high cost of bring in name aco- as ticket sales often do not even cover the cost of the talent. All were is ., ?.:;?.. that fencing, particulariy around the Ford Park Parking lot, lighting and the availability of elecctirical power were important.i . i rem:,.::.y that should be considered in the development of any vemws. It was noted that Beaver Creek e?:...s to be able to host large events on a regular basis without the impacts that are felt in Vail Village and that the `politics" of producing events in Vail is not so evident there . Kaye Ferry stated that the merchants do call TonyO'R.ourke, but that the Resort Comqxiay's is that j,7.,...- the et ?. are goal for the whole, that is the end of the discussion. his c.owm drat the VRD has proposed changing the Ford Park athletic fields boom „..:.,,.? to artificial turf and that this would make the set-up of the King of the Mountain Volleyball tournament amble, . the artificial sur"'eaild not tol a the stakes required to set-up the number of temporary courts required He also stated that the .,..d courts attract the top players who can provide the "fig show," and that continued :,:.r&.sion of the tournament is limited by the fact that Vail has only 3 sand courts. Bob Isom and Craig Arford bah stated that eves held m the Dobsm Arena provide a positive impact in the Lionshead and encouraged more use of that t 6.e. Bob Isom also ?,?jested that the Town of Vail enforce the policy that no parking be allowed on the F... -.:age 07.24 ?007 ol 4 S11 I Road until both the Vail Village and the Lionshead parking have filled. He c;" ww,ad his concern that when parking is allowed on the Frontage Road by Ford Park in the stammer in ad%of the Lionshead structure being filled, it results in very few *, ,..Oe coming into Lionshead after a concert or other activity. Formalize 2000 RFP and Funding Sew CSE lvMembers reviewed the updated RFP for 2008 and the following proposed allocation and fall meeting schedule: • Wednesday, August 1: 08 RFP Available on TOV Webpage and Press Release • Thursday, September 20 from 8:3®*-W. Joint Meeting bet%,&&.-, the CSE and VLMDAC at the regular VLMDAC monthly meeting. • Friday, October 5: RFP's due no later than 5 p.m. • Tuesday, October 23: Review RFP's at regular CSE ni.- -g- expect an all day meeting • Tuesday, November 27: CSE determines 2008 funding allocations • Monday, December l: Notification to all RFP sins as to CSE decisions Kaye Ferry suggested that the CSE ask the Town Council to take back the .",onsibility for the funding of America Days and Holidays in Vail, h,.19 g that these are mandated events and that the CSE's finding for them is not discretionary. Motion to approve the 2000 MP and Funding as presenb%L ? M/SP: Clint Hi I, :.Y, Bobby Bank, Unanimous Final Reports: Taste of Vag/Lamb Cookof Amy Oberly distributed an event recap and budget. Stating that the event is completely sold alt with . 6&,: ; ,1 an Gore C. &-k Dave and Bridge Street, and that they intend to move the event to Thursday ..a,..4 year so as not to (.. t * Li.:; with the Std Best Cancers. She wed that they would not be 'r * ? Uied to considering using the new Arrabelle Plaza for tl. ;.7- grand tasting event. She also noted that the Taste of Vail will fell on the same weekend as the Film F?,.,rt1 gal , w?.: year and that they are woddng together to develop a combined jp,..? for the two events. Teva Mmuta in Games- Joe Blair made a PowerPoint t.?;,?;,..tu4on for the CSE highlighting the most suc.r,4? Mountain Gamj to date. With an estimated attendance of over 30,000 people, the indtImIcat 90r4,.ts that had been contracted by M"1611ing showed that 58% of the attendees were visiting Vail.?, ,.Skally for the games, providing over $153K in &d. a sales tax revenues with an ROI of $1.71 bused on the Town's fimding contribution. He stated that the Moumain G.,,..,. , provide the LL: ?.iL parse in the nNion for all of their events. Citing the su o.x,a of the kids' area and the dog events, they continue to explore ways to expand the event and provide "something for everyone. Joe indicated that they would consider expanding the event into Lionshead as opportunities r.:,.yent themselves and some of the major constructim projects .-o 6, < w ?- to completion. K acn Kirkham comma, d that the "S, ?. a .r les" concert was excellent, but that it was unfortunate that it was unadvertised and thy.,,&. i. poorly . Joe responded that this y,,--"s concert came together at the very last minute, ?bu..t that the band had such a time they would like tto.retum again next year. In Y ". ,.nse to a question fivm Dave Chapin addng if the i i,ifs',, CM. czpankfing the gant, to other locales, Joe &-4 xned that, although they remain committed to Vail, they are always -ring additional sites if someone is willing to "pay." ?...r.y 'de Ctit "n ?linutc, fi7.?- ?OU? f'a ,c ; ut-.a Funding Request: Vail Economic. Advisory CouneD and Town of Vail Co®®aaity DevelopmenMelli McDonald and Rachel Friede. to promote a town-wide sidewalk request sale on the weekend of August 17-19. Kepi explained that this idea.had originated with a made by Gorsuch to place some racks of merchandise outside their store over a weekend in. August and evolved into the idea of "usdW,, the. pwposed Special Pramo1im.Permit concqt by ....Ming a: town wide sidewalk sale on the weekend of the start-up of the. VLMD's "8150" - pnxhofWn. She IhWi aced that.%, ; ; additional money to market the event might comefrom the Cation Meson Fund.. About half of the CSE's finding would be used to hire an "Organ* s.?;" who would ws s..,1?.45 the merchants, and aoordium the i +,:.L Sybill affirmed the; it would be possible to allow this activity under 'a Sl W.741.Evemt Licenge; .:..660 , it would be ?,.;._ to all of the TOV busin:,."&.%.. The t approved toe request of 35000. - Stephen Connolly, Meggen:Kirkham, Unanimous. _ ? MMP: _ New B ; St+ n Cosnolly infonned the CSE that he will be bo viewed in the next creek for the position of . Agper of the Vail Farm:,..' Market. Motion to adjourn @ 11:40 a.m. MIS/P: Stephen Connolly, Meggen Kirkham, Unanimous Next Regular CSE Meeting August 21, 2007 at 9:00 a.m. Vail Town Council C'hamherc Town of Vail: Commission on Special Events Meeting Vail Town Council Chambers Tuesday, August 28, 2047 at 9:00, a.m. AGENDA: AdminL,t .,g.tive Items: (5 minutes) • Ar?,..,.val of the Minutes of the meeting of July 24, 2007, Update on a j& #/A Mountain Games: Joel EteatL (30 minutes) Untraditional Marketing has indicated that they will be seeking a major in....4se in both funding and in-kind contributions to .stpport the .0. ,,.don of this event The CSE has 1. y:.? asked to review the proposal and forward their recommendation to the Council. Coordinator Report: (15 minutes) • Financial. R;,, t • Reschedule meeting w/ERC and Event lhnmoters to We.L.-Aay, October 17- Vail, . LiLx4aj CuAAA"A mitt' Room f l Noon-1:30 p.m. • Meeting between the VLMD and the CSE on Thursday, October 18 fi,.,... 8:30-9:30 a.m. • Kick-It 3v3 Update • Status of Vail Village Mile,:Harvest Festival and Martial Arts Festival Special Promotion Permit: Rachel Frio& and KeN McDowhl (15 minutes) Ihe CSE is being asked to review and' ride feedback on the., : :sal. Special Event Canopies: (10 minutes) The.Rvu- Nal Club L a number of Beaver Creek Canopies that were used at last week's Duck Race in Vail Village. Do the CSE and the TOV want to prohibit the use of dime tents for . all. producers, even those who do. not receive any sponsorship firm the Town of Vail, and/or further explore acquiring tents with the TOV logo? Final Reports: (20 minutes each event) • BBQ on Bridge Street • America Days Colorado Stage: 2.1 international Pro Road Bicycle Race, September 4-7, 20N: Michael Imhof-Vail Valley Foundation. (30 minutes) The VVF has requested fiords to support this evem..fi. , the t, i m Council. lbe t - has been asked to review the event and. forward their recommendation to the Council. New Business: (5 minutes) Adjournment: 11:30 am. Next Regular CSE Meeting: September 25, 2007 at 9.00 a.m. tmountain games-VAIL 04*1- 2008 World Cup Event 11 ?FSC Vail, Co - Mountain Games CLIMBING In 2008, The Teva Mountain Games has the opportunity to host the first world Cup Climbing event on US soil in close to over tw....L j years. In partnership with USA Climbing, we have suc.?&.mfully landed a calendar slot for June 48 for a 2008 World Cup event with climbing's international governing body, IFSC. This event would offer Vail the following benefits: b Increased international media through enhanced writer coverage, webcasts and follow-up articles Higher profile attendance of climbers from the US and around the world, a doubling of our climbing competition field G Eu.,,,yean World Cup Events draw 15,000 people, we do not anticipate this is of a ,,..,+,rd, but we will definitely see larger crowds b The most prestigious climbing event in the US One of the 10 World Cups to be hosted in 2008 Presence on the Ii.b:..,.ational Climbing Scene The.,L,,..g possibility of becoming an &....aal event o Sponsorship of permanent wall for TOV In order to pull this off, we are intending to ask for an in,..:,..enhd $50,000 of fimding for the 2008 year. Our anticipated ask for the ?..?:.: Mountain Games will be $160,000 that will include our general and Worid Cup Request. This total amount is antij .lad to remain 10% of budget of the Mountain Games as we have maintained over the last couple of years. See attached for budget allocation -"MOM Worms Cup Compeutar cost monate Unit Unit cost Ekb d cost C6rn" tioulder cost. 1 $:50,000.00 $ 50,000.00 Crane Fees for Boulder _ 1 $17,500.00 $ . 17;500.00 ICC Cal&kW Fee 1 ,$ - 2,500.00 $ 2,500.00 Anb-dop",- - -2 $ 8M:00 $ 1,600.00 H&Wholds 500 $ .. 1.25 $ 625.00 Set-up - 3 $ 1,000.0 $ 3,000.00 2!0? '.w &r fed-- USAC 1 $141850.00 . $ 14;850.00 O -' - :r fee = IFSC 1 $ I, G&- ,ational.Forldrui ner 1 5 11800.00 $ 1,800.00 , Head Setter 1 $. 1;200:00- $ . . 1.200.00 AdcrMonal. RouteseO . 3 $ 1.000.00 $ 3.000.00 SeW AC-.. Y jadons 2. $, 1,250.00 ..$ .. 2,500.00 J 12 $-- 250.00 $ 3,000.00 IFSC Jury Prtsident A......, . ..s 5 ? 150.00 $ . .: 750.00 IFSC Q tG:: Ze Acdoaiodat ons 5 S . .150.00 $ 750.00. Scomk 4 $ 200.00 $ 8W.00 1 $_ 1,250.00 $: 1,250.00, Shirts/lanj?..4IL.-. v?.-.?pnntmc? 1 $. r _ 500.oo- s, 500.00 Supaiieg; laddefmntals.-lools, etc 1 $ 550.00 $ . . 550.00 ArrlMti " for` Compemms (v 8w. etc) 2 $ 500.00 $ ' 1,000.00 Soak for ?,ta 1 . $ 800: - IX $ 800.00 AN 64. 1 $ 4,750.00 -$ 4,750.00 seating rental 7 1- 5.000.00 $ 51000.00 FaaTdV rental 6 $ -- Q..y...d..tle . 2 $ 7,5M.00 $ 151000.00 _ - Adt' 1. smg 3 $12,500.00 S 37,500.00 IM m Won Dissemination (rtru rg-m hWths, etc) 1 $ .11000.00. _$ . ---1,000.00 Prize P :. 1 $151000:00 $ 15,000.00 Crash-Pads 1 $ 5.000.00 $ 5,000:00 Insurance 1 $ 1,250.00 --$- 1,250.00 LfisoeMneous 1. $ 4,000.00 _S 4,000.00 Total $ 196,475.00 CSE Funding Request $50,000 Rc i i FUNDS for Permanent Wall (5-Year Deal) $ 200,000.00 Town of Vail Commission on Speclai Events: 2007 Contract and Payment Status 2007 Town Council Allocation: Event: The-Session Vail Mardi.Gras American Ski Classic Vail Film Festival Spring Back to Vail Taste of Vail 1 TEVA.Mountain. Games Kingof the<Mtn Voilyball Farmers' Market I . Street° Entertainment BBQ on Bridge St Vail. Lacrosse Shoot-out America Days Kick4t.34 Soccer Vail Arts Festival Circus Chimera Gourmet on Gore Oktoberfest ' Harvest!Festival Colorado Walks:Race/Walk Snow Daze {. Hoildeys in Vail 1 Martial Arts Festhml Vail Street Sale Subtotal: Event Funds $760,000 2007 Dates' 2007CSE Finds Contract Status: Funds Paid Out Jan 11-14 Feb 18-20 Mar 21- 25 Mar 29- Apr 1 Apr 2-15 Apr 11-15 May 30- Jun :3 Jun 15-17 Jun 17- Sep 16 (Sundevs) Jun 22- SeQ 3 01 weeks) - - - 23-Jun Jun 27- Jul 4 4-Jul Aug 3- 5 Aug 10-12 Aug 31- Sep 3 Sep 1- 2T Sep 7- 9 (LH) and 14-16 W. I 23-Seo - 22-Seo Dec 3-16 Dec 31 4 Other Dates T86.1 -Oct 13-14 - Aup 17-19 $26,000 COMPLETE $26,0001 $5.000 COMPLETE $5,000 $10,000 COMPLETE $10,000 $65;000 COMPLETE $21,667 _ $21,667 $65,000 COMPLETE $21,667 $21,667 =$101000 COMPLETE $10,000 590,000 COMPLETE _ $30,000 $30;000 $10,000 RECAP 9/25 $3,400 $3,300 $50,000 - - - as of 8/3 $16,6671 $16,667 $50,000 RECAP 9/25 $25,000 $25,000 $20,000 RECAP 6/28 $6,667 $13,333 $12,500 as of 2191 $12,500 $50,000 RECAP 8128 $16,667 $16,667 $30,000 as of 312 $10,000 $17,500 as of 8/17 $5,834 $11,666 $0' CANCELLED $40;000 as of 6/251 $13,334 $13,334 $80;000 as of 6/5 .$26,667 $26;667 $10,000 sent 7/12 $5.000 as of 3123 $50000 . $55,000 as of 2/91: $18,334 35. 000 $ as.of 2/9{ $11,667, _ _ $5:000 as of 6/1 _ $5,000 $5;000 - Fund transfer - - - $5,000 $746.000 1 Administrative Allocations: Office and Meeting Expenses $3.6001 TOTAL ALLOCATIONS: I $749,500 CSE FUNDS REMAINING: I $500 CSE/sn . - 2007 Contract and Payment Status Total Funds Amount Sdil Paid Out. Owed: $26,0001 $5,000 $10;000 $21,666 $65,000 $21,666 $65,000 $10;000 $30,000 $90,000 $3,300 $10,000 $16,666 $50,000 $50,000 $20,000 $12,5001 $16,666 $50,0001 $10,000 $17,500 $26,668 $53;3341 $0 $5,000 $18;3341. $11,6671 $5,0001 $5,000 "N,003 0 $0 $6 $0 $0- $0 $0 $0 $0 $0 $20,000 $0 $0 $13,332 MAW $10,000 $0 $36,686 $23,333 $0 $0 $139,987 $1,240 $2,284 1 $607,243 $142,257 Updated: 8/23/2007 TOW (F YK COWASM ON SPECIAL EVEKM MEMO To: CSE Members, From: Sybill Navas, CSE Coordinator Date: August 24, 2008 RE: REVISED Fall'08 CSE Meeting Schedule Wednesday, August 1: 08 RFP Available on TOV Webpage and Press Release Friday, October 5: RFD's due no later than 5 p.m. *Wednesday, October 17: Noon to 2pm @ Vail LiL,.?. ?I Community Room: Annual meeting between event,, ....oters and Town Staff to review proposed 2008 calendar, r ;., -itting changes and share feedback. Changed ji ,„,, October 10 due to conflicts for Town TWO; the Event Review Committee *Thursday, October 18 from 8;W%30: Joint Meeting bet%,..,. the CSE and VLMDAC at the regular VLMDAC monthly m??ti:rg. Tuesday, October 23: Review RFD's at regular CSE meeting- expect an all day meeting. Tuesday, November 27: CSE dcL.r...ines 2008 fimding allocations Monday, December 1: Notification to all RFP submitters as to CSE decisions r TOWN OF VE COMMISION ON SPECIAL EVENTS BACKGROUND:- Proposal: Special Promotions Permit Application TO: Commission on Special.Event FROM Sybill Navas, CSE Coordinator DATE: August 28, 2007 Coneept: Develop a Special Promotions Permit Application that would allow a business to hold a promotional event particular to the individual business. This proposal has been presented groupa for their revim, including fire DRT (Deske Review Team) ERC (Event R;: , ' , Committee), TOV Planning Department, and twzoe to the VKAC (Vail Econon k Advisory Nkot, comments have been str+engiy supportive of the idea. There has been some eoneern 6.4 , . aj-.ed with regard to bow to regulate the outdoor display of good3p and hoer thin Special Pam Permit dot spp?r m that i The rte. is b asked for ter input today. The final ?, .j,'on will be prasented to the PEC (Phoning Commission), after which it Will go to the Town Council for their approval The TOY Code defines, a SPECIAL EVENT as: "A function whose primary purpose is to ,.. _ote an exciting, lively, fun and/or prosperous business climate within the town of Vail." The code also includes the following with regard to who may apply: Special Event Application; Content: Any fair, show or exhibit of ants, crafts or similar handiwork, any ?,,0..6 event, educational;.,--,;.a Onal event or cultural activity that is sponsored by an "exempt organization" as defined in Section 4-8-12 of this Chapter,, may apply to, the Town Clerk for a special event license. Said application shall include the name and local. address of the exz,.... organization that is sponsoring the, event, proposed duration, number of exhibitionists or merchants taking part in the event, pi-j. „tee of the event, s Is or types of goods to be sold, a d,"i.",ent as to whetiser or not the applicant or its at, ,"6 have ever been convicted of any crime or misdem ., .,,. and the nature'thereof. In practice, we require that "any v...ed activity involving the use o1; or having impact upon, public . property, public facilities, parks, sidewalks, street a..;.a or the tem,r.. use of private or public in a manner that varies lraen its current land use, a permit." It is our goal to event organizers in planning safe and Am events thathave a-minimal impact on the community and city resources. The Town of Vail does not c6A. i,..1ly , y 6 1 aide opportunity for individual businesses to hold special r. ?.-.otional e% ?.. that are not put of.a... _.,munity-wide.%.,..W event. Impediments within the code include the factthat the following activities are not allowed ex.,;,j,1 under a full Special Event Permit:. • Promotional signage • Business transactions outside of the building in which the business is located • Use of Right of Way` CSE/sn BACKGROUND: Special F:. -W..otions Permit 8/23/2007 s i Examples of proposals that have come up within the last year. • Colorado Footwea ffluega Center Charity Shoe Sale: this has been worked into the Spring Back to Vail the last 2 y:.a.a,- but would be more easily G....l.,?lled if under a separaie permit. • Cool Waves: 4 vr . aed fashion show and party in Seibert Circle- denied. (mcCnkies'/Stuff Lodge Spring Party: submitted foil S,,..:al Event Permit- a bit of a 4ti-vieh since the .:event was held.within the confines of Garfinkles' deck- but they desired to be:able to display sponsor signage. • Los Amigos: 4Qm Anniversary celeL.al:on- contemplated extension of liquor permit into the ski yard for a. Sr .., g party. Did not occur due to complexity of issues.' Proposed Criteria: • Available only to a ct......t TOV Business Licensee • Limited to 3 calendar days per year (allows for a long weekend) • Promotional event shall take place within the immediate vicinity of the business premise o P.r,...otional activity must take place outdoors to be allowed exemption for. signage? o Shall there be a defined limit to the space allowed on Public Property? • No handwritten signage will W allowed • Submit applic0tion a minimum of 2 weeks prior to requested dates • Oversight? o Special Events or Community Development • Other? Notes front the Plannipg Department (not by Rachel Friede) 1. Undei "Who can apply" Should say "c ercial and business districts in the Town of Vail, as outlined' in. Chapter 12-7, Vail Town Code. 2. Instead of immediate vicinity, it should say something more, detailed, like contiguous to the business 2. ..4 ge, although this would rule out someone fium having their event in right of way like Siebert Circle. I guess it could be y guous to the business ge, and not blocking "..j to any other businesses. 3. Total signage should not exceed 12 sq & Please add something like this to it: Signage may be displayed for the duration of the .I. ?...:J r? ; . Sigi that are a1k. :.1 uo this . o?...it include banners; window signs, signs, hanging signs and signage on tents or chi:,,,. The number of signs is not regulated, but total signage shall not exceed 12 square feet., 4. Do we. really want to have dui... Lonal signs at the two r4.L:ng strictures? i could see this being a, nightmare. 5. Tastefully is difficult to define. Under displays, perhaps choose a diM.:...? word that is more definable.' 6. Changes:,.,. A bullet under displays to: will not be allowed "to.hold or display products" unless... ?. After bullet on ?,..:tj food requirem:,,. put Bill C's contact info. 8. Planners-didn't get that this is for all businesses. It s?,._ed to imply retail only. ERC: Signage: 12 feet too small 2 signs at. structures too confusing, eliminate Displays: change tastefully to professionally VEAC: Jamie sent an email requesting comet-6 yesterday to be sent to you or her. I haven't seen any -yet. Comments at the meeting were that this was a j, "A'. con.,;,rl to help businesses increase traffic. CSE/sn BACKGROUND: Sjv_:al P..,?....otions Permit 8/23/2007 A „? 1 r I 7MOFVK Special Business Promotion Permit: Information Purpose: A Sr :.,.:al Business Promotion Permit i ? rides the opportunity for an individual business to hold a promotional event which may extend beyond the i.:(, .',or , ; . ices of the business location. Examples of possible activities may inchrde, but are not limited to: Gland Openin&-, Lignkiabon Sales, Amt,,;-.,":es, and Charity Sales etc. Who Can Apply? Any business that holds a ??r.,int Town of Vail Business License whose physical address is located within one of the commercial and business districts in the Town of Vail, as outlined in Chapter 12- 7, Vail Town Code. Conditions: • A business is limited to not more than two (2) Sr ?,:al Promotions per cal;,..I each not to exceed 3 contiguous days. • The promotional event shall take place contiguous to the business frontage, and not block or impede ;.µt. f to any other businesses. • Sr,,,,:al Business Promotions will not be approv„d for the week imurecliately prior to Christmas or for the week between Christmas and New Year's Day. • Not more than two (2) Sr :.,,W Business Promotions will be Y? itted within the Town of Vail for the same dates. • Dates may be requested up to 6 months in advance, on a first-comelfirst-serve basis. Signage: • No handwritten signage will be allowed. • Total signage may not exceed ?????????'???? sq. feet. Displays: • Any outdoor display of goods must professionally and neatly -.-ged and may not impact the fr..,. ge of neighboring businesses. • Cardt -uJ boxes will not be allowed to hold or display products unless they are the product's original packaging. • All public safety consi,,:*ons must be met, including but not limited to: o Fire Lanes and all Building E.l 4-ces and Exits must be kept open. o If food is to be served or sold, all T:-, ,, I , ? f Food Event 0j,"&Sonal Requiremi....,?? must be adhered to. For more information contact the Town of Vail Environmental Health Officer at 970 479-2333. Additional Permits may be required #' - Amplified Sound will be part of your promotion. If yes, you will need to submit a Town of Vail Amplified Sound Po-.:Jt Application and provide verification of notice to neighboring businesses. • You intend to serve or sell alcoholic beverages beyond your lid"..4,3 premise. If yes, contact the Vail . Town Clerk at 970 479-2136 a minimum of 60 days prior to your ,.., : Aty. • Any structure than a 10x10 f is proposed for the site. L,..6" structures will require a T w-. ,? Tent Permit and a site incr. ?..::on by a member of the Vail Fire D;;r«. "ent. Tt»ll ol'Vail: snecial Th"incss Pnc?motion R_nnit Rc%iscd .1S 23 20()7 s d ToWW lor'FvX COMMISM ON SPEC AL EVBiTB Special Business Promotion Permit Application A $25 non-refundable appl', -; .I:on fee must + this "application. An additional refitndable zi,.4A maybe required, &, .-dant upon the scope and scale of your activity. Submit Completed Application no less than 3 weeks (21 days) prior to the requested dates to: Special. Events Coordinator 75 South Frontage Rd, Vail, CO 91657 Phone: 970 3702394 or FAX 970 476-7141 Email, address: specialevents@vailgov.com BUSINESS NAME: Phone: Business Physical Address: Business Mailing Address: Contact Name: Cell Phone: E-mail add. ,,.u: DATEWIDIES OF Y r uL PROMOTION: Set-up: Date Time: Start: Date Time:. End. Date Time: Dismantle: Date Time: LOCATION: Please attach a detailed I (3 % x 11 of the site you to use illustrating p etit`of all tables, signage, canopies, bann:.kw, etc. SCOPE OF Ale. ri w s i,a.S: D,..,,.:be in detail the k .; ,:',on and scope of the promotion and any activities to be included. List all types of advertising and/or 4.;. ..sling to be utilized during the promotion. Will you be utilizing amplified sound? NO YES If yes, please include an application for an Amplified Sound Permit in conjunction with this form. INSURANCE: If any potion of this event will take place on public r r ., :y, attach Proof of Insurance in the minimum amount of $1,000,000 naming the Town, of Vail as additional insured. Special Promotions Permits are only for approved acti< ; k? and time f , .: w?' In order to a refimd of depot and avoid a possible Zoning Violation Sum, all promotional materials and most be removed from the site on the approved ending date. Site must.be in full zoning compliance for consiL;i. t',..,? to be given to the application. Applicant Signature: Date: `; pecial Instructions: Approval Signature: Date: By Vail Town Clerk F own of V,111: tip Ct<I? Rusiml;..; Promotion PCI.1.111 ? C\ I CC? ti i,'=1)O7 2008 COLORADO STAGE International Cycle Classic September 4-7, 2008 From 1983-1988 every summer Vail Village. would be filled with cyclist enthusiasts from around the country, here to cheer on the world's greatest racers as they competed in the Coors Classic. Names like LeMond, Phinney, Carpenter and Grewal were commonplace, and quite literally would end up sprayed on Vail streets as fans cheered on their favorite racer. The Vail Valley Foundation is in the planning stages to bring back that excitement with the Colorado Stage 'International Cycle Classic. The Stage would include' a time trial race up the historic Vail Pass route, a circuit .race tracing the village's intimate streets, a road race bringing the riders over the pass to finish in Vail Village and a reunion "legends" race with the stars from the old days of the Coors Classic. The event will include a bike expound road ride for the fans to participate in as well as "Bike Week"; a full schedule of lectures and. events sure to draw the faithful and newly anointed alike. There are -more: cyclists in Colorado than any other state in the country except California.-It is a hot bed fora sport. that is. the fastest, growing amateur sport in the USA. For years there has been talk of bringing the very best racers in the world back to the Valley, and the Colorado Stage is in the position to do.so. The Foundation is working closely with the international governing body of cycling (UCI), the National Governing body. (USA Cycling) and Medalist Sports, the premier organizer of major cycling events in the country. It. is the intent of the Foundation, given proper sponsorship commitments by September 15`h, to produce this major event and create an iconic fall event-for the Vail Valley. GENERAL TOWN OF VAIL BENEFITS • One (1) hour of syndicated television coverage within the US • Eurosport coverage throughout 14 countries • Participation by more than 1 50 members of the national and international press/media • . International event recognition • Recognition on all printed material • Recognition on the official sponsor board 2008 GRANT_ REOUEST The Vail Valley Foundation kindly requests that the Town of'Vail consider a $150,000 cash contribution and an in-kind donation of public works and police assistance in crowd and. street management valued at $12,000 f , oi,ir+4-'? .r , a C® L O R A D O I N T E R N A T I O N A L C Y C L E C L A S S I C S T AM E VAIL-BE.AVE.R CREEK jmv, COLORADO STAGE INTERNATIONAL- CYCLE CLASSIC. VAIL,; COLORADO SEPTEMBER 4-7 2U08 :t P u 4 RED ti jW TO a T VtJII C4MMI k F , SSIOT ON SP ECIAL z NT u T O F.. ? _ .. .ir .k... d2 .i ?'.,? ,- '. ?:.i ? .."; k.?ti. }. - _. ... ... . .,-- .: ,. ,.. ._. .t ., _R,. - ..., r .. ..,al ._ .... ,. ,k,. _ :`, ... ..... .. ..-. i ? ! Mission Statement To create, organize, promote, execute and sustain as a core annual event within the Vail Valley an unparalleled road cycling competition recognized both domestically and abroad as a must- attend world class cycling competition. To bring tens of thousands of athletes and fans to The Vail Valley during a non peak time of year. Concept Oyerview Capitalizing on the allure, of the Rocky Mountains and in the spirit of the Coors Classic, The ol.adsa Stage will have three pro stages plus a citizens ride. Prize money shall be attractive, course design unique 'and spectator friendly and j event organization and-execution turnkey. The invent v iff or We live webcast, programming an , : I et tis d TBO a thgr Notwork or. RSPN. l,4 r/•i i .a C O L O R A D O I N T E R N A T I O N A L C Y C L E C L A S S I C S T AM E VAILrBEAVER CREEK f 1 \ l C o LLO RAOO INTERNATIONAL CYCLE C.L AS51C S T A G E VAIDLVALLjtI i VAIL • BEAVER CREEK FOUNIJAnON Athletics, Education & The Arts Curriculum Vida The Colorado Stage will be organized by The Vail Valley Foundation, a 501(c)(3) nonprofit organizations which specializes in event production. Created in 1981, the Vail Valley. Foundation has 26 years of, experlence' providing world class events; the annual Birds of Prey World Cup, Honda Session Pro Invitational Snowboard event, the Countrywide American Ski -Classicthe Vail International Dance Festival and the. A'I World. Forum to name a few. f bri gi t ,hi r '1 n ng y o s o 0g An addition; The. Foundation has, a major international- events. to the Vail Valley, including the r . 198 and `1 X98 World Alpine°Skl Championships, and the f - , 994 and 20 World, Mountain. Bike Charhpionships. STRATEGY - THE PRIMARY VENUES .;- ? Vail Colorado: A ten-year venue for the Red Zinger/Coors Classic events, Vail C O L_ O R A D O IN T E R N AT I O N A L C Y C L I. C L A S S I C played host to annual Time Trial and Criterium stages. Vail will be the heart of the S T A G E entire event. Large industry and sponsor expo areas, all post race entertainment a n d V A I L • B E AVER C R E E K evening functions, all VIP and hospitality venues will call Vail home for 4 + days. As such, Vail will realize the vast majority of the lodging, retail, restaurant and miscellaneous revenue generated by the mass audiences :who will descend on the Valley to enjoy the races. >' Beaver Creek, Colorado: Beaver Creek will 'J .___i_1_- , 91 AI host the finish of the first race using the 3 miles from.Highway 6 up to Beaver Creek Village.as a 'daunting finish to the first race and an exciting spectator-friendly f .,,...at TA thousands of fans.. 1 )rcony? . ae ttf?a4t(fi?` d??n??,, retell; fu4? 8??i w `4 ids 1 v dv?s Este to 4?0 ($100/•pp) e8f??Sxn! a 1'l??Qp? +W*ge 2, 15, 'stage'3) STRATEGY OPPORTUNITY FOR PHASES The Vail Valley Foundation is considering. as a possible evolution of The Colorado Stage, a three-state multi-stage race to begin in September 2009.. September 2008 will be The Colorado Stage only and then a three- state 2.1 UCI event to include Wyoming and Utah. Phase 1(September 2008); The Colorado Stage. The Tour Of The Rockies is a big initiative not without sign(ficant complexity and variables which may prevent its viability. The VVF is committed to a long term multi yeas campaign with The Colorado Stage in Vail regardless of The Tour ever coming to fruition. Phase 2 (September 2009 and Beyond): Keeping Vail, Co always as the core, the event_.would evolve into the Tour of The Rockies:.The- Foundation.would include/work in;partnership with local organiiers to begin.the Tour n Wyoming with itages irrand around 7ackson'Hole and Grand Targhee,: move to "sieg?2 in Utah with e?cid4jraces in and around Salt Lake City and-culminating with the third and.final stage of The Tour Of The Rockies with The.Colorado:Stage in Vail :CO: C O L O R A 0 p INTERNATIONAL CYCLE C L A S S I C S T A G E V,AIL*BEAVER CREEK ;, ,r. - - - ---------- JC[:Y `}S 'X ?,,,,yy 1. M1'4i 'r'.? k TACTICAL L C O L® R A 0 p INTERNATIONAL CYCLE. CLASSIC S -r.4 G E V A I L . HEAVER C R E E K i PROPOSEDSCHEDULE (FINAL 1?IME.S TBD). an 47, 2008 is an ideal-date as it maximizes attendance.from international pro teams already inthe USAFfor other US=based:competitiotis; ensures the possibility of best-case weather conditions and is towards. the: end of the peak'summer'race schedule when athletes are in`the best physical condition to battle;both-the elevation and;the mountain terrain. r Day 1 Registration; accredttatioti„expo opens to public, racers,and fans, ' .welcome party in VaiI,.CO t Day 2--Fn 915 Stage l,:a 130 mile 4641R ace',begtns;`,mtd to late,AM to ID ckenrtd ge. C0 Racers nde.over Hoos?er. Pass, through Buena }t 3 Vista, teadviile,.iVltnturn onto Hwy 6 and conclude with a sprint up.to Da ,3 Sat Beaver Creek age - 9/6 9/6 Stage 2, a rmd-day Circuit Race; is comprised}of a number (7`]0) 8 5.`mde u loops on a pre defined course .thi`ough Vaili-vWaga and- around Vail Entectamment, public baebeque :llve music, etc; Sat evening in Vail . Day.4 Sung/ t The mo}?tingens Ride begins and'i ends lin Vail allowutg'riders to! ' } ? , - experien+Ce fiectigna of all threepro courses x ` t S6% t afteoon{'.te Trial, starts in/a?! Village ad-tikes riders into < $, ast VAij before, _tntshing at the cul?cle sac,, 'art ' Il ' V rJ ,. ' ?' :y' J ' ' ,' ? f l ? tT k 4 tAwardsG., ` an y, EVCnteonclijdes M r p la ,y.up. at! Pass J ` ! .T f-. C i "'444 Yf t( / 1. I l t' f f , a rl ?' 1 A v I 3 F ,.1 _ Y.? 3 # • h - ff X 1 « C rn . 4e ,d r C ? s d4' lJ: L t k a, v V' S I? . w1i C O L O R A 0 0 INTERNATIONAL CYCLE CLASSIC S T A G E VAIL+BEAVER CREEK P i ?Tt S ~ k Z-?.1, } i c{ 1 ! € .,fir a si TACTICAL COLORA-io I. } Ulf f' 1 fff d',fNt .£ .tP' }'? . #'• r L'J? f ?r ?I 1' ? 4' i ?' s j 'a J i t .. ? w.-.+.p?w.k... - c„ i s:. . Jn . S 1 V ?.. I f. ^C PIS ",? o. ? . __. .f .._•..-:-_.?? 1 t 1 I ? i I? F V bi 3.f 5 JNNAIS -F r 3 FAG, ? 4 01 ? _' ! I=, 13' 'iw y ? a d- f1 ?}: a 5. t 1 i i? i , t y y?? •!- t # rt5 Fr _ •r ? D? T?, _? ??a?,j? . } > { _ ; fr 17 Bz ,?' ,ti$ to ?4 - ? t T? r t .'? ? f T P- }. ?'y s`•?,4^irs r+.. ? bs .K:. fit°. i. 2'.-??F3,?..f ,•ty ?l.°r' ?tst• ,? kvR 40- C O L D R A C) O. IN -I'E R NAT' ION AL CY C11 C LASS IC S -"AG E VAIL • BEAVER (.REEK #l Y r LEVISION &.PROMOTION pop" ? Television>>is.desired. The Vail Valley Foundation will secure live webcast, utilize IID production plus produce a special I-iD TV program for, Rush HD, I and ofher viable HD: distribution 1 channels; one,to'two_h'ours of progianirning`on Versus (formerly a Outdoor Life Network] and % or.based,on media,cost and total' event expenses, possibly a 1'-hour tim;buy on.Network, i.e. . The Vail V. 4 e y Fot?ndatio will aggressively and, intelligently pursue and secure all vailable'and appropriate'nWia, public relations and mafttino otttlnts tq SUCCessfull remote The; i ?olorado,5tage. Y P.. 610. '1: K STRATEGY CAPITALIZING ON DESIRABLE MULTI. Y mRD DEMOGRAPHICS Hosting The Colorado Stage in our selected venues will attract and reach a desirable demographic and attain critical mass with an engaged audience. CYCLING STATISTICS ? Cycling is the 5th Most Popular Sport 'in:the United States . ? Cycling is the 2nd Most Popular Recreational Sport, ir the World ' ? Leading Fitness and Heal&`Act*ivity Amop&Working Professionals Represents,a,$3 5.Biliion Industry in the U.S ? Total U S Cyclists 42 5 Million More U.S. Cyclists .Than Skiers, Golfers and,Tennis Players Combined:- 97 4°lo'of U S: Road Cyclists Own Bikes with:an Average«Bilce Free Over $3;000 ` ? 17 Million Bicycles Sold in the .U S Every Year, CYCLIAIG DE14I0 ? GRAPHICS & PSYCH OGRAPHICS: ?''87% Between the-Ages-of,8 44 D' ' I Tm. 60% IVIale,"46%, Female ?. % ? 63E are Professionals ? 929ti: Have Attended College; r ` .' - - ? Have 'est? Gradtt e!0egrees or Studies r ? flu?edt }anbicome:$87,400 ' ,A Ii$lifBcar?d'L;oyaity: a Concerned with Value and;:Qully ° y )Lead, Act e r, f i r ?` 4:: T .a?' '_ ? . . ;" F t c i t t ?k•;..'` wr'y' _ r j? /yf,/// 4 = - 41, t L }S '.. 4it . Y y POWWWAIR C O L O R^ D M IN TE RNAI'IONAL CYCLE CLASSIC S -r^ o E VAIL. BEAVER CREEK C O L O R A M0 I N T E R N A T I O N A L C Y C L E C L A S S I C S T A G E V A 1 1 . . H E A V F R C K F E K STRATEGY DEMOGRAPHICS & PSYCHOGRAPRICS CON jL &AUED CYCLING SPECTATOR DEMOGRAPHICS. ? 65 Million'Speatatpr4-Globally i 1 MiWon, Spectators in the U.S. D' Willipg lp-_ Trayel Great Distances to, Watch the Sport A Median, Skctator Household tncom' a $75,U00 . ?` UIe4liati.Sp;ctator;Age 39 . ,-? i?ossiotial ?IanaSersfMake U,p 55?? 01' ?peotator C3r4up • . WORT-EfI#?9T W", iQO MkJN x;* f.D OGlkAP*0CS ? ` ?l% Awls; ' last Agt7 i 1: . 6 .-Aaq ZD44 ra ? . ?bbl,dl came $106,923 . iasttsphold oceurte'$65,000 HOSTING, RESORTS SUMMER GUEST DEMOGRAPHICS ? Average HHI $90k ? 81% Exercise Regularly ? 70°rb. College Graduates ? C3eo,.4rhie Origins: Tap.20 U.S. Destination Markets ? 60% Male, 90% Female . ? Significant Crpssover Between Snow Spoicts and'Cyclmg Enthusiasts -, ?,? 50% SinglOCbuples, 40%a Fan- lies,.10% - Empty Nesters WA 01 ,. 2008 Vail Valley Foundation Budget REVENUES Domestic & Intl. Corporate Sponsorship - $900.000 Government / Municipality Sponsorship - $200.000 Local (Community) Businesses/Corporations Sponsorship - $180.000 Trade Agreements - $220,000 Total R:., :_jes .$1,500,000 EXPENSES Announcing - $5,000 AwardwWzes Cash - $90,000 Awards/Prizcs Non Cash - $3,000 Construction Materials - $4,750 Contract Labor - $200,000 Supplies (Credentials, Bibs, Banners, Flags, Gifts) - $15,000 Equipment Rental - $100,000 Venues, Facility, Race Course - $75,000 In.+_, .,ce - $12,500 Labor - $96,500 Lodging - $65,000 Mail - Postage/Shipping - $1,000 Marketing (Posters, Materials, On Line, Artwork, Programs/Mags) - $15,000 Non-Social Food, $15,000 Advertising (Print, Radio, Local & In State TV, Online) - $25,000 Media (Print, Radio, Webcast, HD & TV) - $200,000 Per Diems - $2,500 Permits - $500 Registration Packet - $2,7$0 Sales Team Expense - $3,000 Sales Commissions - $52;500 Social & Entertainment 4 100,000 Sound, Audio, Visuals- $12,000 Talvat/Speaker - $100,000 ''Trash -,$1,500, . T[8115r' I ail ltQl1' . $Si''o Trades t6ifts,-Qoods, LWgingi Mktg, W4, Adv) 4220,000 Conti ncy - $25.00 @Y t110OD,Jr an{AA0 _ T1? 7'$.1,500,000 Net 00 (Gash $wplus) - $0,00 The Y ' l will be to bmak evert. C O L O R A D O IN T E R N A ] I O N A L C Y C L E C L A S S I C S -r A G E VAIL I BEAVER CREEK Grant / Request For Funding Town of Vail (Committee For Special Events) Grant Request The Vail Valley Foundation respectfully asks the CSE/TOV to consider'$110,000 in cash support and $40;000 in in-kind support. In kind support may include but is not limited ?to Police, Fire, Ambulance, Roads (logistics, closures and safety) and Parking. The total grant request (including cash.& trade) of $150,000 is 10% of the total Colorado Stage Expense budget:. The VV,F recognizes this request is. higher than what is normal(y asked of the CSE & TOY. In subsequent years, %e. 2009 and beyond, The VVF will not ask the CSEITOV for more than 8% of the total event expense budget. The Vail Valley Foundation guarantees the above investment shall be returned in full to the CSE/TOV should, for, any reason, The Colorado Stage Race not be held in 2008. IN SUMMARY......... c C3 L_ oRAOo 7 l o o k at the C o o r s C l a s s i c and 1 just see the f o u n d a t i o n of American c y c l i n g I N T E R N A I ION AL CYCLE CL ASS I C coming out of that. Just as the race grew, bike racing in the United States Sr AM E + grew and became really solid and stable, and allowed Lance Armstrong and VAIL PFAVER CREEK others to launch off." Ron Kiefel, former Team 7-Eleven rider- and 7-time Tour de France racer - The Vail Valley Foundation is compelled, qualified and excited about the creation of The Colorado Stage:. Our intention, our philosophy is to build The Colorado Stage into a Iona term initiative establishina strona brand eauity in VAIL COMMISSION ON SPECIAL EVENTS 2008 EVENT FUNDING APPLICATION Please print or type all information ? EVENT: The'Colorado Stage; International Cycle Classic ? PROPOSED DATE(S): September 4 to 7, 2008 ? AMOUNT OF CASH FUNDING REQUESTED: One Hundred and • Ten Thousand Dollars ($110,000). ? PRODUCING ENTITY: Vail Valley Foundation President, or Executive Director's `Name: Ceff Folz, President & CEO Name and Title of Person Completing the Application: Michael Imhof, Vice President Address:. . The Vail Valley Foundation P.O. Box 309 Vail, CO 81658. Telephone: Office 970-748-5917 Cell: 970-331-6017 FAX: 970-949-9265 ' WEBSt t E: www.vvf.org E-Mail Address: mimhof@vvf.org Organization's tax' status: For Profit Non-Profit*_X Not-for=Prof t* - Non-Profit (501C-3), or Not-for-Profit (501C-6) organizations, please attach current ' State Department of Revenue Certificate with this application. See Attached: Tax payer 1D# 74-2215035 o Does the Event benefit a charity? Yes No X (Except.......) o If ` yes, please name the beneficiary: In Year, one of The Colorado Stage it is our intent to shoot for a zero base budget/ breakeven. That said, it is our full intent, to do.. better. than break even if at all - possible. If we do achieve a positive net contribution in year one, the . cash surplus shall go to the VVF . bottom line which in turn, is allocated out to the VVF's annual Eagle County Education Grants and or contributions to other worthwhile Eagle County based non profits. Mission Statement: The Vail Valley Foundation is dedicated to sustaining and enhancing the quality of life within the Vail Valley from• an educational,. cultural, athletic and community-based perspective. Number or years your organization has been in business: 26 • Brief Description of the Event; See Attached Colorado Stage Presentation. • Describe where event will be located within the Town of Vail: See Attached. Colorado Stage Presentation. TOV/CSE - 1 - Application for 2008 Funds • Will any portion of the event take place outside of the Town of Vail? X Yes No If yes, please explain: Stage 1, the first race of four total will begin in Breckenridge Colorado on Sept. 5 and race across Hoosier Pass through Buena Vista, Leadville, Minturn, onto Hwy 6 and conclude in Beaver Creek Village. The reason for this decision is more than the scenic and dramatic quality of the race path but also significant logistical and safety issues regarding I-70. • Please describe briefly how you will use the funds that you are requesting from the CSE: See Attached Colorado Stage Presentation. • Will additional in-kind services be required from the Town of Vail? Yes X No If yes, please explain, including a. description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic control, street closures, etc. The event promoter will be charged for all labor, materials and equipment unless such services are specifically exempted and approved as part of the Special Event Permit. The Vail Valley Foundation, as outlined in the attached presentation, is requesting. trade support from the TOV to include related and appropriate' materials and services tied to traffic control, street closures, etc plus Police, Fire and Ambulance and public works labor and services. • Is this a: New event X ' Existing event Number of years in existence Location(s) of event in previous years: • Number of participants (athletes, artists, exhibitors, etc.) anticipated. 12810 140 pro athletes, 2,500 to 3,000 people for citizens ride, 300 people tied, to expo areas. Number of volunteers needed 300 Number of event staff 30 Total Number of-spectators anticipated 50,000+ Local 40% In-state (non-local) 40% Out of State 20% • If possible, would you intend to host the event in Vail beyond 2008? Yes X No If yes, for how many years beyond 2008? 3 to 5 Years Minimum Do you anticipate:requesting funding the CSE next year? Yes X No If yes, in what amount? Not to exceed 8 % of total Colorado Stage Expense Budget. REQUIRED ATTAC=v1ENTS . ? 'Detailed event budget, including all anticipated revenues. and expenses. ? Marketing plan and detailed explanation of potential for sponsorships and media exposure. ? Previous, year's event evaluation, including. income and expense statement (if existing event). > Past. or projected demographics of event attendees and spending., ? Brief description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. ? What return on investment should the Town of Vail expect? TOVICSE 2 - Application for 2008 Funds ? Organization rosters naming:, Officers and respective positions Ceil Folz, Presidea& CEO. Michael Imhof, Vice President. Mark Fenstermacher,CFO. John Dakin, Vice President. Matt Spencer, Director Of Devel.q ...ent. Kris Sabel, Director Of Vilar/Culture. Governing.Board Of Directors President Gerald R. Ford (In Memorium) Adam Aron Roger Behler Judith Berkowitz Marlene Boll Bjorn Erik'Borgen Jack Crosby Andrew Daly William; Esrey Johannes Faessler Tim Finchem Cecilia Folz, President Harry Frampton, III Stephen Friedman . Gerald Gallegos John Galvin John Gamsey George Gillett, Jr. Donna Giordano Sheika Gramshammer Martha Head Robin Hernreich William Hybl William Jensen Rob Katz Jack Kemp Kent Logan John Maher Peter May RA "Chupa" Nelson Doug Rippeto Michael Shannon Stanley Shuman Rodney Slifer Ann Smead Oscar Tang. Craig Tuber Stewart Turley TOV%CSE 3 - Application for 2008 Funds The CSE appreciates the inclusion of any additional support materials, such as videotapes; programs, news articles and other printed materials. PLEASE SUBMIT 10 COr tr S (at least one formatted so as to be easily copied, i.e. unbound, 81/2 x 11 size) OF THE COMPLETED Ar r r.ICATION AND REQUIRED -ATTAt-ruvIENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 For additional information contact CSE Coordinator, Sybill Navas at 970 376-2394 or specialevents@vailgov.com FOR CSE USE ONLY: EVENT NAME: PROPOSED DATES: Funding in the amount of was approved by the CSE on (date) Subject to the following conditions: Signature: CSE Coordinator 'Signature: Applicant Unless otherwise specified in the contract, CSE funds will be distributed per the following formula: ¦ 1/3 of the amount upon the signing of a contract stipulating the terms of the CSE's funding allocation. ¦ 1/3 of the amount upon submittal of a complete Special Event Permit Application, which is due a minimum of 45 days prior to the start of the event. ¦ 1/3 of the amount upon the completion of the event.: TOWSE - 4 - Application for 2008 Funds r ? internal Revenue Service Dist rict'Zirect or Departmeznt of the Treasury P. O. Box 2508 Cincinnati, ON 45201 Date : YL? t Y lal Vail Valley Foundation, P. 0:. Box .309 Vail. CO 81658-0309 Dear Sir or Madam: Person to Contact: Dee Anna, Jarmon Inc. Telephone V% mbber I 51.3-241-5199 pax . 3i?aober: , 513-684-5936 Yederal Identification Numbers 74-2215035 This letter is in response to your request for a copy of your organiiitio_W k determination letter. This letter will take the place of the. copy you requested. Our records indicate that a determination letter issued in March 1982 granted your organization exemption federal inc.,,_ tax under section 501(c)(3). cf the Internal Revenue Coda. That letter is still in effect. Based on, information subsequently submitted, we classified your ?-..Nanization as one that is not a private foundation within, the meaning of section 509t, of,the Code because it is an organization'described in section .509 (a) (2) . This claesificstion was based on the assu».,,.:ion that your,.organization1s. operations would continue as stated in'the application.. If your z.ewnizationIa,sources' of support, or _to character, method of operation*, ar purposes have changed, please let us know so we can consider the effect of .th®..change on. the exempt _ your -status and foundation status of 'rgaaization. !our organizatLou,is..required to file Form 990, Return,of organization Ixempt t+w... Income- Tax, only if its e..ss receipts each year are normally ?ers than $25,000. 'If a return is required, it must be filed by the 13th. Lay of 'the fifth month after the.eud of the o.,.nization's annual ,ccounting period. The law imposes a penalty of $20 a day, up to a maximim f $260,000, whan a return is filed late, unless there is reasonable cause or the delay. it exempt organizations (unless specifically excluded) are liable for fixes under the Federal Yaeurance Contributions Act. (social security taxes) n remuneration of $100 or more paid to each employee during a calendar ear. Your organization is not liable for. the tax imposed under the ideral. Unemployment Tax Act (r a &A) -gani_zatione that'are not private foundations are not subject to the :cise taxes under Chapter 42 of !the Code._. never, these organizations °e not automatically exempt from other federal excise taxes. lrw? -2- ail Valley Foundation, inc. 4-2215035 onors may deduct cant ibutiona to your organization-as provided in section 70 of the Code. Bequests, legacies, devisee, transfers, or gifts to your cgan_zation or =or jts use are deductible for•federal estate.and gift tax xrposes if they meet the applicable provisions of sections 2055, 2105, and 522 of the code. our organization is not required to file federal income tax returns unless t is subject to the tax an unrelated business income under. sections 5111 of . he code. if your o.aIo ization is subject to this taxi it must file an acome tax return on the Form 990-T, Exempt.Orrgganization Business inceim LZ Return. In this letter, we are not date rsining whether any of your rganizatioa'a present or proposed, activities are unrelated, trade or aniaess as defined in. section 513 of -the.Code. accuse this letter could help resolve any questions about your rganization's exempt statue and foundation statue, you should keep it'with he. organization's permanent records. Lease direct any questions =o the person identified in the letterhead move . tLis,,letter affirms your organization's exwvt status. Sincerely,: C, Ashley Bullard District Director TOM . P. 03 i?.-::•:•.? ... .•I`t.:?.•si? ;•.i .t :•..V',•'?::.::er'1?.:,??Z•:7ii.X:.s :•??•i.• ?. .. R••1•"I.?/??••ti??' ••? .•?? `?•??? ?'? ?'??:rJ?• r ?;;'?r 'v A:• ..:.:..?;?.1 fj?.%.-•..i ••• •,• .`X??•?'1?a?if.?1'i •,t :L,?•. :. 1,•?'?.:rl??_• ?.;.?'`?, •?.r•Y'y??!??f1l?.v... OEDAA7Y6i1 aF WVEwIX State of Colorado . GEMII OaOf1A0O at nrummewOTTMwl amm CERTIFICATE OF EXEMPTION FOR SALES AND USE TAX ONLY PAIL VALLEY FOUNOTN 953 S FRONTAGE RD PAIL CO 81657 • : ?• • ?.•?•1?y ..•4a'• 1. IWLRY NFORMAT M ACCOM ?S c?rZ??• w: ?r ISSUE D&U ;;?••:i N? • 98-06167 •4 060 8.641 9 05n1.85 OCT 28 1988 953 S FRONTAGE RD WA, 1U Cn ?-LCL 9rs 0615.. :.:...... . vr. 1 • i} IN. iy. uuma) nu M-004.00 g).0 m. RooommT _Nooa Om ?oLJM-.0)o 0M 93000°95000 [).uWo Pardelpadoo RestaumMs 13. Alpenrose 11. Bliuard's Mountain Deli 1. Blu's 11. Bully Ranch 18. Covered Bridge Coffee 8. Eagle's Nest 2. Joe's Deli 16. Kirby Cosmo's BBQ Bar 12. La Tour on Vaii Chamber & Business Assmiation 14. Marketplace on Meadow Drive 6. Moe's Original BBQ 19. Ore House 10. Sapphire 4. Sweet Basil 5. Tap Room 9. Up the Creek 1. Vendetta's ht To YOU OV0 ? I] ?e)u AU a00MR r 113M(l] L13CtYIM[;flNM ? COM MMUMCEF? 90-a 1310M T, DOOM ? M CH IfJoUUUo M QoULJUo UCR?u HID00 D3181 RrT? Laoo?nc:B wt&pua? WWIWT MaIRR 4ft QuicK-®RAw Co Face PaInfing! Pan for Gok Country Lune-band i f = L -aastf,v%,g d ° sI Ca If'VA Gallery, Bldg - "'w'it I?(?,?31?wr 1 ' ,t Wall Bldg. Bldg rd 9p\ .?? lodge claN L-od a a, NJ ail ? w ®1 1116,2- Gr amsho ?? IV (sort BBQ Bonanza on Bridge Street Summary June 23rd, 2007 Matt Greene, Vail Chamber & Business Association The first annual BBQ on Bridge Street was a great success. There were 14 restaurants cooking their BBQ products outside and several Vail Village merchants brought their goods onto the street. Sponsorship included Cattleman's/French's Foodservice, Dasani, KSKE, KTUN, Coca-Cola, W arstemer, Newcastle, and Tommyknocker The weather was perfect and we estimated about 2,000 people came out for the event 7.1110121110t _? W.. s Since 1993 the third weekend of June has signified the "kickoff to summer season in Vail," featuring such events as the Chili Cookoff. The BBQ piggybacked off the Chili Cookoff but with the thinking that BBQ would be a better fit for summer than Al. Since this is a first year event we did not see the need to make this a BBQ contest, only to encourage business participation from Vail merchants. We built on the BBQ theme by providing western therned events and activities. These activities included face painting, panning for gold, country line dancing, a mountain man, fly-casting„ lasso lessons, and an arts and crafts area We also handed out about free 150 cowboy hats for kids We also had live music with the bands Airborn and The Knew as well as 2 country singers spread out in Vail Village Our goals for the event this year were harnessed around growing this event into an annual one and hopefully jumping on the saddle with other summer events like the Frisco BBQ and Blues, Brews, and BBQ. In preparation for next year, we have already made contact with a number of out of state BBQ participants from the Frisco BBQ and the Blues, Brews, and BBQ who would like to participate next year and are willing to stay in town consecutive weekends to participate in Vail's BBQ Bonanza on Bridge Street. For this first annual event we were happy to have the assistance of"BBQ Brad" Austin who has a unique passion for BBQ and has judged events in Avon and Dillon and has written articles in the Vail Daily. He also is a judge with the Kansas City BBQ Society. With his experience in the BBQ world we are looking to grow the event into a big attraction for the Town of Vail. We would like to use the Frisco BBQ as a guide for our event, as it has grown immensely in the past few years. There are many possibilities for a 2008 BBQ event. The Vail Village business community has been very supportive of there being an event the third weekend of June, from research taken from surveys and walking the street. For next year we would like to spend more money on advertising as we ran short of funds for the 2007 event. VAIL CHAMBER & BUSINESS ASSOCIATION ._ - '• --BRIDGE STREET BBQ BONANZA-SATURDAY, JUNE 23, 2007 RECONCILIATION REVENUE ACTUAL CSE SPONSORSHIP $20,000 BEVERAGE SALES 2,451 Less: State Sales Tax -108 Less: Town of Vail Sales Tax -98 SPONSORSHIP-FRENCH'S FOODSVC. (CATTLEMEN'S BBQ SAUCE) 500 TOTAL REVENUE $22,745 EXPENSES CONCERT Band Fee-Airborn 1,800 Band Fee-The Knew 1,600 A%-rl*7 11 lLS Red Tail, line dancers, quick draw, gold pond, roller roper 2,850 BEER TENT Ice 1,050 OTHER EVENT RENTALS Chair & table rental 695 CHILDREN'S ACTIVITIES Arts & Crafts 200 Face Painting 200 Cowboy hats & bandanas 386 CONTRACT LABOR Bartenders 410 Staffing 1,062 ADVERTISING Artwork-logo 250 Vail Daily (2 full-page & 2 half-page/full color) 2,679 NRC radio 600 SECURITY 8 ppl @ $20/hr (1 @ beer tent plus 7 @ entrances/exits for 6 hrs ea) 1,120 MANAGEMENT FEE VCBA management & allocated expenses 4,000 r r.rr?MITS Special Events-TOV 50 Amplified Sound-TOV 50 Banner-TOV 50 Liquor-TOV 25 Liquor-CO Dept. of Revenue 25 Barricades-TOV 217 INSURANCE Special Event & General Liability 705 COMPIMENTARY FOOD COUPONS 250 MISCELLANEOUS Supplies 450 Volunteer T-Shirts & Hats 502 TOTAL EXPENSES 21,2 6 TOTAL EXPENSES OVER REVENUES $1.519 Vail Daily News for Vail and Beaver Creek Colorado - Arts and Ente... http://vaildaily.com/apps/pbcs.dil/article?AID=/20070630/A.E/7063... VaH nay BBQ Bonanza a successful new tradition Brad Austin Vail, CO, Colorado June 30, 2007 Last Saturday, June 23, the Vail Chamber and Business Association (VCBA) hosted the first ever BBQ Bonanza on Bridge Street, an event filling the void of the annual Chili Cook Off. Enthusiasm was evident for this western theme barbecue and participating restaurants were eager to tout their fares to visiting and local passers-by. Restaurants participating this year were Alpenrose, Blizzard's Mountain Deli, Blu's, Bully Ranch, Covered Bridge Coffee, Eagle's Nest/Wildwood SmokeHouse, Joe's Deli, Kirby Cosmo's BBQ Bar, LaTour, Marketplace on Meadow Drive, Moe's Original BBQ, Sapphire, Sweet Basil, The Tap Room, Up The Creek and Vendetta's. While the lure of food and drink drew me to this event, I was pleasantly surprised by the amount of non-food related events offered at the BBQ Bonanza. Music was provided by a popular Eagle County band, Airborne, with local band members offering up some good old western music, sparking many attendees to take part in country line dancing. A blues-influenced alternative rock band from Denver, The Knew, played the remainder of the event for those wanting to continue kicking up their heels. Kids 12 and younger received free cowboy hats while learning lasso skills, having their faces painted, panning for gold, hearing old west tales and making arts and crafts. It truly was an event for all ages on a very beautiful day in Vail. But more importantly - back to the food. The VCBA asked participating restaurants to provide western barbecue themed items. For barbecue purists, such as myself, there definitely were purveyors to feed the need for barbecue. Two of the three owners of Moe's Original BBQ - Jeff Kennedy and Ben Gilbert - were at the event touting their fabulous mainstays: 'Barra style pulled pork sandwiches, St. Louis style ribs with cornbread and Betsy's banana pudding. For those of you who already know and appreciate Moe's, their efforts certainly pay off with their tender loving care and apple wood smoked meats. "We all know that Moe's sets the BBQ standard high for our community," local fan Steffan said. I also tasted a bountiful barbecue offering from Wildwood Smokehouse (Eagle's Nest) compliments of Ken Woodbury, manager. A spicy barbecue rub and sauce combined with hickory and pecan woods used for smoking, insured that my palate was pleasured when tasting their beef brisket and pulled pork sandwiches. I was very satisfied to know that such good barbecue is being offered by Vail Resorts to visitors on the mountain. Staying in the same vein of authentic barbecue being offered was Kirby Cosmo's BBQ Bar. Mark Tamborino, owner, was proud to be invited to the BBQ Bonanza as the only non-Vail restaurant participant., He offered "gargantuan" smoked turkey legs, hickory wood smoked pulled pork sandwiches and apple wood smoked St. Louis style ribs to hungry visitors and locals. Hunger pains were readily addressed by those sampling his barbecue wares. Non-traditional barbecue fares were offered throughout the BBQ Bonanza, too. One of my favorites was the barbecue oysters prepared by Sapphire Chef Peter Millette, who has been with owners Susan and Joel Fritz for more than 12years. Fresh, Coldwater oysters were steamed on banana leaves and served on the half-shell with four different sauce selections: chili lime butter, spicy chipotle, mignonette or cocktail. Quite tasty and filling. I would have gotten another beer and stayed there for the entire BBQ Bonanza if I had not been on such a tasting mission. The next booth over, Kyle Cowan, executive chef, and Mike Stadler from. Up The. Creek were serving up mouth-watering caribou polish sausage, that they have specially made, smoked beef short ribs and peach cobbler. It was difficult to ask pertinent questions while my mouth was so full from these delicacies. Matt Morgan, owner of Sweet Basil, Chef Paul Anders and Randy Rumple, kitchen manager, were very proud to offer an 1 of 2 8/27/2007 5:19 PM Vail Daily News for Vail and Beaver Creek Colorado - Arts and Ente... littp://vaildaily.com/apps/pbcs.dll/article?AID=/20070630/AE/7063... apple wood smoked Carolina style pork sandwich with a side of tangy slaw. They had good reason to be proud as evidenced when I sampled their menu. LaTour was serving up smoked BBQ buffalo short ribs and North Carolina style smoked BBQ chicken skewers prepared by chef cuisine Bill Messick. Joe Joyce, owner of Joe's Deli, and his crew served up smoked brats and beef hotdogs fresh from the grill with all the toppings, insuring that many napkins were needed to protect one's western wear from spillage. Further on up Bridge Street, I talked with Tom Conville whose wife owns Blizzard's, Mountain Deli. While he was not experiencing brisk business at the time and wished that vendors were logistically closer to one another, he stated that he was very happy that VCBA put together the BBQ Bonanza. They were serving a grilled shrimp cerviche salad and also a BBQ chicken chopped salad. Refreshing, yet still barbecue theme related. The Tap Room was serving braised buffalo short ribs which Dave Root, general manager, proudly exclaimed was a recipe from their chef at Red Mountain Grill in Dillon. I talked with some folks visiting Vail from Nashville who had tasted the short ribs the night before at the Tap Room and were elated to know that they were being offered again right up the street. The lean and flavorful buffalo meat fell off the bone; I had no room left to taste their smoked turkey legs and hamburgers. Brian Atkinson, chef from Bully Ranch, prepared pulled pork BBQ and cole slaw on a bun with an Italian coffee and vinegar based barbecue sauce. If you have never tried this combination of ingredients on a barbecue sandwich,I highly recommend that you do. Your dog can accompany you to Bully Ranch, since they are dog friendly and have a dog specific menu. Dog biscuits were made available from Bully Ranch during this event, but I think the canines in attendance were more interested in finding the origin of the barbecue aromas at the BBQ Bonanza. Despite a few extra pounds of body weight being attributed to my sampling all the wonderful food, I am very happy to have been able to attend this event. A special shout-out to Matt Greene, Kaye Ferry, Libby McCarthy and Lourdes Ferzacca from the VCBA for all their hard work in bringing this wonderful event to Vail. It is my hope that the BBQ Bonanza will continue to grow and possibly include a barbecue competition between some of Vail's best restaurants, and possibly even a category for local backyard barbecue chefs to showcase their talents. If there is such a contest held in the future, I will definitely be one of the first to volunteer as a judge. Brad Austin, aka BBQ Brad, has competed in and judged barbecue contests across the country. He also hosts his own radio show on Radio Free Minturn. BACK 2 of 2 8/27/2007 5:19 PM l BBQ BONANZA ON BRIDGE STREET A Bonanza Indeed! This past weekend marked the first of many summer weekends in Vail. The Vail Chamber & Business Association (VCBA) came up with the idea to sponsor an event filling a void that was previously filled by the Annual Chili CookOff. Merchant feedback also revealed a noticeable lack of summer celebration in Vail. The term "bonanza" can mean a source of great wealth or prosperity. Thus, the BBQ Bonanza on Bridge Street event was born. On Saturday, June 23`d Bridge Street and portions of Upper and Lower Gore Creek Drive were used to set-up this western-themed barbecue. Volunteers are always needed to make such an event a success as they cheerfully donned cowboy hats and were assigned their tasks. The enthusiasm was evident for this first ever event and participating restaurants were eager to tout their fares to visiting and local passers-by. Restaurants participating this year were Alpenrose, Blizzard's Mountain Deli, Blu's, Bully Ranch, Covered Bridge Coffee, Eagle's Nest/Wildwood SmokeHouse, Joe's Deli, Kirby Cosmo's BBQ Bar, LaTour, Marketplace on Meadow Drive, Moe's Original BBQ, Sapphire, Sweet Basil, The Tap Room, Up The Creek and Vendetta's. This was a superb representation of some of Vail's most popular restaurants.. While the lure of food and drink drew me to this event, I was pleasantly surprised by the amount of non-food related events offered at the BBQ Bonanza. Music was provided by a popular Eagle County band, Airborne, with local band members offering up some good old western music sparking many attendees to take part in country line dancing. A blues-influenced alternative rock band from Denver, The Knew, played the remainder of the event for those wanting to continue kicking up their heels. Kids under 12 received free cowboy hats while learning lasso skills, having their faces painted, panning for gold, hearing old west tales and making arts and crafts. It truly was an event for all ages on a very beautiful day in Vail. But more importantly, back to the food! The VCBA asked participating restaurants to provide western barbecue themed items. For barbecue purists, such as .myself, there definitely were purveyors to feed the need for barbecue. Two of the three owners of Moe's Original BBQ; Jeff Kennedy and Ben Gilbert, were at the event touting their.fabulous mainstays: `Bama style pulled pork sandwiches, St. Louis style ribs with cornbread and Betsy's banana pudding. For those of you who already know and appreciate Moe's, their efforts certainly pay off with their tender loving care and apple wood smoked meats. A local Moe's fan, Steffan, declared'. "We all know that Moe's sets the BBQ standard high for our community". That is obviously why Moe's was invited to participate at this year's BBQ Bonanza. I also tasted a bountiful barbecue offering from Wildwood Smokehouse (Eagle's Nest) compliments of Ken Woodbury, manager. A spicy barbecue rub and sauce combined with hickory and pecan woods used for smoking, insured that my palate was pleasured when tasting their beef brisket and pulled pork sandwiches. I was very satisfied to know that such good barbecue is being offered by Vail Resorts to visitors on the mountain. Staying in the same vein of authentic barbecue being offered was Kirby Cosmo's BBQ Bar. Mark Tamborino, owner, was proud to be invited to the BBQ Bonanza as the only non-Vail restaurant participant. He offered "gargantuan" smoked turkey legs, hickory wood smoked pulled pork sandwiches and apple wood smoked St. Louis style ribs to hungry visitors and locals. Hunger pains were readily addressed by those sampling his barbecue wares. Non-traditional barbecue fares were offered throughout the BBQ Bonanza. One of my favorites was the barbecue oysters prepared by Sapphire Chef Peter Millette who has been with owners Susan and Joel Fritz for over twelve years. Fresh, coldwater oysters were steamed on banana leaves and served on the half-shell with four different sauce selections: chili lime butter, spicy chipotle, mignonette or cocktail. Quite tasty and filling! I would have gotten another beer and stayed there for the entire BBQ Bonanza if I had not been on such a tasting mission. The next booth over, Kyle Cowan, executive chef, and Mike Stadler from Up The Creek were serving up mouth-watering caribou polish sausage that they have specially made, smoked beef short ribs and peach cobbler. It was difficult to ask pertinent questions while my mouth was so full from these delicacies. Matt Morgan, owner of Sweet Basil, Chef Paul Anders and Randy Rumple, kitchen manager, were very proud to offer an apple wood smoked Carolina style pork sandwich with a side of tangy slaw. They had good reason to be proud as evidenced when I sampled their menu. LaTour was serving up smoked BBQ buffalo short ribs and North Carolina style smoked BBQ chicken skewers prepared by chef cuisine Bill Messick. Joe Joyce, owner of Joe's Deli, and` his crew served up smoked brats and beef hotdogs fresh from the grill with all the toppings, insuring that many napkins were needed to protect one's western wear from spillage. Further on up Bridge Street, I talked with Tom Conville whose wife owns Blizzard's Mountain Deli. While he was not experiencing brisk business at the time and wished that vendors were logistically closer to one another, he stated that he was very happy that VCBA put together the BBQ Bonanza. They were serving a grilled shrimp cerviche salad and also a BBQ chicken chopped salad. Refreshing, yet still barbecue theme related. The Tap Room was serving braised buffalo short ribs which Dave Root, general manager, proudly exclaimed was a recipe from their chef at Red Mountain Grill in Dillon, Colorado. I talked with some folks visiting Vail from Nashville who had tasted the short ribs the night before at the Tap Room and were elated to know that they were being offered again right up the street. The lean and flavorful. buffalo meat fell off the bone; I had no room left to taste their smoked turkey legs and hamburgers. Brian Atkinson, chef from Bully Ranch, prepared pulled pork BBQ and cole slaw on a bun with an.Italian coffee and vinegar based barbecue sauce. If you have never tried this combination of ingredients on a barbecue sandwich, I highly recommend that you do. Your dog can accompany you to Bully Ranch, since they are dog friendly and have a dog specific menu. Dog biscuits were made available from Bully Ranch during this event, but I think the canines in attendance were more interested in finding the origin of the barbecue aromas at the BBQ Bonanza. I apologize to Alpenrose, Blu's, Covered Bridge Coffee and Vendetta's. During the first round of tasting, I passed by these booths because of the lines of people. l Unfortunately, a second round of tasting was not possible due to me succumbing to a state of overeating. This was not. an intentional omission on my part and the reviews from those eating barbecue upon leaving your booth(s) spoke well for you. If I ever do this again at such a large event, I will enlist the assistance of a barbecue coach to allow me to taste everything. Sponsorships and beverages were provided by Coca-Cola, Dasani, Tommyknocker, Warsteiner and Newcastle and were very much appreciated to wash down the vast amount of food consumed. And, quite appropriately, Cattlemen's BBQ Sauce by French's was also a proud sponsor of the first ever BBQ Bonanza on Bridge Street. Despite a few extra pounds of body weight being attributed to my sampling all the wonderful food, I am very happy to have been able to attend this event. A special shout- out to -Matt Greene, Kaye Ferry, Libby McCarthy and Lourdes Ferzacca from the VCBA for all their hard work in bringing this wonderful event to Vail. It is my hope that the BBQ Bonanza will continue to grow and possibly include a barbecue competition between some of Vail's best restaurants, and possibly even a category for local backyard barbecue chefs to showcase their talents. If there is such a contest held in the future, I will definitely be one of the first to volunteer as a judge! Respectfully submitted by: Brad Austin (AKA: BBQ Brad) - a brief barbecue bio is available if needed 2007 Post-Event Report to Commission on Special Events Event Dates: July 4, 2007 Venue: Parade Route: Lionshead to Golden Peak Street Entertainment: Lions-head and . Vail Villages Fireworks: Golden Peak Estimated Attendance: 30-40,000 Event Components: Vail. America Days Parade Colo. Air National Guard flyover • -Street entertainment immediately following parade until 4:00 pm in both Lionshead and Vail Village • Vail America Days Advertising included all Vail activities for the holiday weekend Patriotic Concert Bravo! concerts Ise Tournament TOV Public Inf,,......don • Fireworks • Sound systems along. parade route in Lionshead and Gore Creek Drive • Two sponsor viewing areas along parade route • Plum TV broadcast parade "live" from Vail Village/Seibert Circle Event Marketing Plan Breakdown of sn_ endine_ Vail America Davs advertising dollars: • Vail Daily: Half - page; Full page, and Pull-out section ads/ 14 days prior and leading up to July 4 • Event Posters 500 (11 x.17) posters • Event Information Pamphlets: -Distributed via the Information Centers and to all lodges - 3,000 total • Local Radio ads: 60 second spots/10 days prior and leading up to July 4 • Radio Remote: KZYR/live interviews, liners on July 4 • Town of Vail website Event schedule link • TV8 and Plum TV interviews on the holiday weekend • Plum TV live feed: Morning of July 4 Event-&.,, ,,ngths: • Community celebration commemorating Independence Day • Positive support from Town merchants and businesses • Opportunity to entertain large numbers of guests • Town of Vail departmental support Event Wealmesses: Route due to construction proiects Traffic control prior to and following parade Y Schedule additional events to wvvv event Contribution to Sense of Community Vail America Days contributes to Vail's sense of community iii the following ways: Largest traditional parade in Eagle County: The Vail America Days parade attracts spectators from throughout the area. Spectators are visitors to Eagle County as well. as residents of the area. The participation of the business community. and non-'. At groups keeps the parade vital and upbeat. The addition of music is important to`keeping the parade fresh. Working with local non-profit groups: The Vail America Days committee invited local non-profits to team up with local businesses to participate in the .parade:. Approximately 35% of the parade r,..?. yes continue to be non-profit groups. The local veterans and community youth groups are the largest participants in the parade. 2007 Vail America Days Final Budget CSE Contribution Sponsorships Parade entries Merchandise sales Total Revenues: Expenses: Advertising/Promotions Printing/posters/brochures Newspaper adslinsert Radio ads Event supplies, Signage Street banners ChildrenUs activities Decorations Operating Expenses Parade Entertainment Lodging Sound Systems Equipment Rental Security Fireworks Administrative Expenses Staffing Management Fee Permits Sponsor Expenses Insurance Total Expenses: $ $50,000 16,500 1,950 475 $68,925 $ 7,800 4,205 25,510 21,000 12,158 650 1.456 $72,779 `G. \ T i ? J I. ? MQT C S June 29 - July 4, 2007 For mote imbimepon, cap 970-47/3699. PRESENTING SPONSOR OHNUN;TN SPONSORS NE O In SPON S O R9 BiJI ?!.;,?, UnIEN IIUM Rte; iOiNffF >A l KWI w4.1 1 Fri., June 29 Vail Law.. Shootout 8:30 am - 4 pm Eagle Bahn Gondola, Llonshlead 10 am - 9 pm BRAVO! Rochester Philharmonic, Ford Amphitheater B pm Sat, June 30 Vail Lacrosse Shootout 8:30 am -'6 pm Eagle Bahn Gondola, LionsHead 10 am - 9 pm BRAVO! Rochester PhUh.,.-ic, Ford Amphitheater 6 prn Sun., July 1 Vail Lacrosse Shootout 8:30 am - 6 pm Eagle Bahn Gondola, Liot s d 10 am - 4 pm BRAVO! Rochester Philh- Ic, Ford Amphitheater 6 pm Mon., July 2 Vail Lacrosse Shootout 8:30 am - 6 pm Eagle Bahn Gondola, L!orW-lead 10 am - 4 pm BRAVO! R, I.-ler PhiR?ahmonic, Ford Amphitheater 6 pm Tues., July 3 Vail Lacrosse Shootou 8 am - 6 pm Eagle Bahn Gondola, LlonsHead 10 am - 4 pm Hot Summer Nights Free Concert, Fond Amphitheater 6:30 pm Wed., July 4 Vail Lacrosse Shootout 8 am - 4 pm. Eagle Bahn Gondola, UonsHead 10 am - 4 pm VAIL AMERICA DAYS • Parade, L!onsHead to Golden Peak 10 a.m. - Noon • Street Entertainment, Vail Village and UonsFlead Noon - 3 pm • Bravo! Patriotic Concert, Ford Amphitheater 2 pm - . 1 by tfe Z.:..;.. PhQ..,. .. • thGets eta roquk0 for pwAbn seaMg. Tickets BVW12MG otdy at the amp OMUbw bat offte et 11 am .bdy 1. (Lbnit 4 per person:) Lawn seating is Uae on a f:.„ --...;., P 11. „ . bests. Gass al noon. • Fireworks Display, Golden Peak 9:30 pm I w P11 i Fun' for the entire family MONDAY JULY2 \\ • Vail Lacrosse Shootout 8:30 am - 6 pm Vail Library Book Sale, West Meadow Dr. 9 am -4 pm • Eagle Bahn Gondola, LionsHead 10 am -4 pm • Kidstruction Zone, LionsHead 10 am -4 pm • BRAVO! Rochester Philharmonic 6pm - Ford Amphitheater TUESDAY JULY3 • Vail Lacrosse Shootout 8 am - 6pm • Vail Library Book Sale, West Meadow Dr. 9 am -4 pm Eagle Bahn Gondola, LionsHead 10 am -4 pm • Kidstruction Zone, LionsHead 10 am -4 pm • Hot Summer Nights Free Concert 6:30 pm - Ford Amphitheater WEDNESDAY JULY4 • Vail Lacrosse Shootout 8 am -4 pm • Vail Library Baked Goods Sale, 9 am - Noon West Meadow Drive • Vail Library Book Sale, West Meadow Dr. 9 am -4 pm • Eagle Bahn Gondola, LionsHead 10 am -4 pm • Kidstruction Zone, LionsHead 10 am -4 pm VAUL AMERICA DAYS • Parade, LionsHead to Golden Peak 10 am - Noon • Street Entertainment Noon - 3 pm -Vail Village and LionsHead • Bravo! Patriotic Concert, Ford Amphitheater 2 pm Performed by the Rochester Philharmonic, tickets are required or pavilion seating. rickets available only at the amphitheater box ottioe starting at 11 a.m. July 1. (Limit 4 per person.) Lawn seating is A" on a brat-come, drst- served basis. Gates at noon. • Fireworks Display, Golden Peak 9:30 pm (conditions permitting -cad 970-477-3699 to conrum) Other Attractions • Enjoy Vail's new skatepark, located atop the LionsHead parking structure and open every day from dawn to dusk. • For Vail events scheduled throughout the summer, visit www.vaii.com. ` Please note: The Vim Bonn ChaMHt in Va0 Village alp not nat tltis summer due to eonscuotlon. 1-1 PQI?OQp40p0 OPOQOOQ MUM CELEBRATE TIME FOURTH OF JULY SAFELY AS IN THE PAST, Vail,is asking families to stick together on the Fourth, especially in the heart of Vail Village. Beginning at 10:30 p.m., Those under 21 must be accompanied by a parent or guardian within a designated four-block area. Now in its seventh year, the special event district will be in place from 10:30 p.m. July 4 to 5 a.m. July 5. Also for the seventh year, a townwide curfew for ages 17 and under, unless accompanied by a parent or guardian, will be implemented. The townwide curfew will mirror hours of the special event district from 10:30 p.m. on July 4 to 5 a.m. July 5. Please, leave the fireworks to the professionals. Personal fireworks are not permitted in Vail. Enjoy displays in Mintum on July 2, Avon on July 3 and Vail and Eagle on July 4, conditions permitting. Don't drink and drive. Town of Vail and ECO Transit buses provide both in-town and valley-wide transportation until 2 a.m. Vail officers have increased traffic enforcement. on 1-70 between mile markers 172 and 182. To avoid a traffic ticket, please do not exceed the posted speed limit of 65 mph. Vail has a leash law for dogs in the Vail Village and LionsHead areas. Your cooperation in keeping your pet on a leash is greatly appreciated. --------------- 11ELPF es 911 Emergencies - 7- Vail Transit-970-477-3456 ECO Transit - 970328-3520 Vail Police (Non-Emergency) - 970479-2200 0 Vail Fire (Non-Emergency) - 970.479-2250 p? Vail Valley Medical Center - 970-476-2451 I Vail ® - Lost - 970-479-22® ® e?©©'Op04C7 OPOpflORO THE MILLENNIUM CORPORATION BANK v ©QOOQ OPOG900f3O 1 ?trR i