HomeMy WebLinkAbout2008-01-22 Support Documentation CSE Regular MeetingPUBLIC N01ICE:
Town of Vail: Commission on Special Events Meeting
Vail'Town Council Chambers
January 22, 2008 at 9:00 a.m.
REVISED AGENDA:
Administrative Items: (5 minutes)
• Swearing in of newly appointed CSE members: Lorelei Donaldson
• Approval of the Minutes of the meeting of November 27, 2007
Coordinator Report: (15 minutes)
• 2008 Meeting Schedule
• Subscribe to Special; Event SNAPSHOTS: go to vaileov.com, select Town Services, then
subscribe to Vail-Mail. Choose Special Event Snapshots.
• King of the Mountain: "Line of Credit" information. request
• Status of Tents/Canopies Purchase by Dept of Economic Development
• Review Status of 2008 Allocations
o Taste of Vail: clarify allocation for Lamb Cook Off or general event sL.,r.;rt
o Event contract status in light of funding allocations that were less than requested:
¦ Farmers' Market: will shorten schedule by eliminating the last 2 markets in
September
¦ Gourmet on Gore: will be shortened to two days to include Friday evening and
Saturday, August 29-30
Harvest Festival Recap: Amy Phillips for the Meadow Drive Partnership (15 minutes)
Colorado Stage Update: Scott Bluhm, representing the Vail Valley Foundation (15 minutes)
Discussion: (30 minutes) of issues related to possible changes to the CSE's Strategic Plan and/or
recommendations to the Town Council for changes to the portion of the TownCode that refer to the
Commission on Special Events. Does the CSE wish to pursue an in-depth discussion on the following
issues which were raised at the CSE meeting on November 27, 2007:
• Review Mission Statement and develop recommendations to Council for possible code
changes
• Discuss how and when the CSE formulates its Strategic Plan: the cu.. ;,..t plan is approved
through 2009. Does the CSE feel there is a need for revisions at this time?
• Film Festival: Should this event be recommended to council as Culturally Designated?
• Procedure for additional event allocations, in 2008, if money is available.
New Business: (5 minutes)
Adjournment: 10:25 am.
Next Regular CSE Meeting: Tuesday, February 26, 2008 @ 9: 00am
Town of Vail: Commission on.Special Events meeting
Vail Town Council Chambers
January 22, 2008 at 9:00 a.m.
REVISED AGENDA:
AdminL.: ,1,tive Items: (5 minutes) -.
• Swearing in of newly appointed CSE members: Lorelei Donaldson
• Approval of the Minutes of the meeting of November 27, 2007
Coordinator Report: (15 minutes)
• 2008 Meeting Schedule
• Subscribe to Special-Event SNAPSHOTS: go to vailLov.com,, select Town Services, then
subscribe to Vail-Mail. Choose. Special Event Snapshots.
• King of the Mountain: "Line of Credit" information request
• Status of Tents/Canopies Purchase by Dept of Economic Development
Review Status of 2008 Allocations
o Taste of Vail: clarify allocation for Lamb Cook Off or general event support
o Event contract status in light of fimding allocations. that were less than requested:
¦ Farmers' Market: will shorten schedule. by eliminating the last 2 markets in
September
¦ Gourmet on Gore: will be shortened to two days to include Friday evening and
Saturday, August 29-30
Harvest Festival Recap: Amy Phillips for the Meadow Drive Partnership (15 minutes)
Colorado Stage Update: Scott Bluhm, representing the Vail Valley Foundation (15 minutes) .
Discussion: (30 minutes) of issues related to possible changes.to the CSE's Strategic Plan and/or
recommendations,to, the Town Council for changes to the portion of the Town Code that refer to the
Commission on Special Events.. Does the CSE wish to pursue an in-depth discussion on the following
issues which were raised at the CSE meeting on November 27, 2007:
• Review Mission Statement and develop recommendations to Council for possible code
changes
• Discuss how and when the CSE formulates its Strategic Plan: the current plan is approved
through 2009. ..Does the CSE feel there is a need for revisions at this time?
• Film' Festival: Should this event be recommended to council as Culturally Designated?
• Procedure.for additional event allocations in, 2008, if money is available.
New Business: (5 minutes)
Adjournment: 10:25 a.m.
Next Regular CSE Meeting: Tuesday, 'February 26, 2008 C 9:00am
Town of Vail:. Commission on Special Events Meeting
Vail Town Council Chambers
January 22, 2008 at 9:00 a.m.
AGENDA:
Administrative Items: (5 minutes)
Swearing in of newly appointed CSE members: Lorelei Donaldson
• Approval of the Minutes of the meeting of November 27, 2007
Coordinator Report: (10 minutes)
2008 Meeting Schedule
• Subscribe to Special Event SNAPSHOTS: go to vail_ov.com, select Town Services, then
subscribe to Vail-Mail. Choose Special Event Snapshots.
• King of the Mountain: ...'Une of Credit" information request
• Status of Tents/Canopies Purchase by Dept of Economic Development
• Review Status of 2008 Allocations
o Taste of Vail: clarify allocation for Lamb Cook Off or general event support
o Event contract status in light of funding allocations that were less than requested:
Farmers' Market: will shorten schedule by eliminating the last 2 markets in
September
Gourmet on Gore: will be shortened to two days to include Friday evening and
Saturday, August 29-30
Expansion of the Holidays in Vail: Kelli McDonald will update the CSE and seek their input on the
formation of a task force, at the direction of the VLMDAC, which has been charged with developing
an expanded slate of activities and associated marketing efforts to stimulate business in Vail from
Thanksgiving through New Year's. (30 minutes)
Snow Daze Recap: Jeff Brausch, representing Highline Sports and Entertainment (20 minutes)
Harvest Festival Recap: Amy Phillips for the Meadow Drive Partnership (15 minutes)
Colorado Stage Update: Scott Bluhm, representing the Vail Valley Foundation (15 minutes)
Discussion: (20 minutes) of issues related to possible changes to the LSE's Strategic Plan and/or
recommendations to the Town Council for changes to the portion of the Town Code that refer to the
Commission on Special Events. Does the CSE wish to pursue an in-depth discussion on the following
issues which were raised at the CSE meeting, on November 27, 2007:
• Review Mission Statement and develop recommendations to Council for possible code
changes
• Discuss how and when the CSE formulates its.Strategic Plan: the current plan.is approved
through 2009. Does the CSE feel there is a need for revisions at this time?
• Film Festival: Should this event be recommended to council as 'Culturally'Designated?
• Procedure for additional event allocations in 2008, if money is available.
New Business: (5 minutes)
Adjournment: 11:00 a.m.
Vext R,?ta/rar C'S MeiFng: cresthuy, r??artst?r1 .2ti, 2008 `a; 9:?'U?g??a
r?
MINUTES:
'own of Vail: Commission on Special Events Meeting
Vail Town Council Chambers
Tuesday,. November 27, 2007'at 9:00 a.m.
CSE Members Present: Bobby Bank Stephen Connolly, Clint Huber, Meggen Kirkham, Scott
Stoughton, Heather Trub and Chairman Dave Chapin Others Present: Kelli McDonald, Mindy
McNitt,. Joel Heath, Brian Nolan, Brian Hall, Kathryn Benysh, John Dawsey, Jeanette Schultz,
Craig Arford, Steve Rosenthal, Kaye Ferry, Mia Haar, Sarah Franke, Jeff Brausch, Steve
Rosenthal, John Cogswell, Lourdes Ferzacca, Pam Brandmeyer and Sybill Navas
Chairman Dave Chapin called the meeting to order at 9:05 a.m.
Administrative Items:
? Motion to approve the minutes of the meeting of October 23, 2007 with revisions as
suggested by Stephen Connolly.
VS/P: Stephen Connolly, Bobby Bank, Unanimous
Coordinator Report:
• CSE member terms expiring on December 31, 2007: Bobby Bank, Stephen Connolly,
Clint Huber and Scott Stoughton. A letter of interest should be submitted to the Vail
Town Clerk, Lorelei Donaldson by those who wish to be considered for' reappointment.
The deadline will be Wednesday, December 12 for interviews on Tuesday; December 18,
2007.
• . 2007 Financial Report: CSE members reviewed the status of remaining contracts. No
issues were identified.
•. 2008 Meeting Schedule: Dave Chapin explained. the meeting schedule for the coming
year with CSE meetings continuing to be on the 0 Tuesday of each month, with no
meeting scheduled for December. He added, that in light of the possibility for a number
of new members in 2008, Matt Mire would provide board member training as part of the
agenda at the January meeting.
• At their meeting on November 6, 2007, the Town Council approved a $50,000,
supplemental allocation to support the 2008 IFSC World Cup @ the TEVA Mountain
Games. Joel Heath added that he felt this was a test- and that they have been offered the
opportunity to prove the potential for this event and their ability to make it a success for
the community. If successful, they will continue to work with the Town and the Vail
Recreation District to install a permanent climbing wall in the community.
Final Event Reports: Sybill explained that the following reports had been included in the
packets for CSE member review and asked if anyone had questions or comments:
• 2007 Vail Lacrosse Shoot-out: No comments were offered.
• Colorado Walks: Vail Village Mile: Given the comments included within the report
describing the challenges encountered in developing enthusiasm for the event f.%,.,,
within the community and their opinion that they would be, more successful if tiedto
another, larger and more established event, Sybill reported that she had.passed'the report
on to John Monson at the VRD who agreed to consider.how it might be incorporated into
one of their summer race series.
CSE/sn Minutes 11/27/2007- Page 1 of 5
Vail's 2"d Annual Martial Arts Festival: No comments were offered.
King of the Mountain Volleyball: Sybill was asked to get additional information from
Leon Fell.with respect to the "pay off line of credit" budget item.
What should the CSE's policy be with regard to funding special events that show a
significant profit. that is donated to charity? Scott Stoughton and Stephen Connolly both
suggested guidelines that would discourage support for an event which is a fund raiser for an
individual entity, but would not eliminate consideration for an event which provides a stimulus
for the:local economy and distributes it's proceeds to multiple beneficiaries. After brief
discussion, the CSE members agreed by consensus that whether the net proceeds of an event are
donated to charity or go into the profits of the event organizer is not irimportant as-long as the
event meets the criteria set by the CSE.-
2008 Special Event Funding Allocations: The Town Council has allocated the CSE $765,250
for the support 2008 Special Events. The CSE determined the following funding allocations.for
events whose applications were received as part of the 2007 RFP process and which were
reviewed at the October 23, 2007 meeting.
Motion to allocate $93,575 to Untraditional Marketing for the TEVA Mountain Games.
? M/S/P: Clint Huber, Heather Trub, Unanimous.
Motion to allocate $81,263 to Highline Sports and.Entefta.inment for Oktoberfest.
? M/S/P: Scott Stoughton, Bobby Bank, Unanimous.
Motion to allocate $64,025 to Highline Sports and Entertainment for Snow Daze.
? M/S/P: Meggen Kirkham, Clint Hubert Unanimous:
Motion to allocate $44,325 to Highline Sports and Entertainment for-Gourmet on Gore.
? M/S/P: Clint Huber, Meggen Kirkham; Unanimous.
Motion to allocate $73,875 to Highline Sports and Entertainment for Spring Back to Vail.
? M/S/P: Clint Huber, Heather Trub, Unanimous.
Motion to allocate $59,100 to the Vail Film Institute for the Vail Film Festival.
? M/S/P: Clint Huber, Meggen Kirkham. Dave Chapin opposed. All others in favor. The
motion passes 6-1.
? An additional motion was made by Stephen Connolly, seconded by Clint Huber, and
passed unanimously, to recommend to the Vail Town Council that the Vail Fihn Festival
be considered a "culturally designated event."
Motion to allocate $54,175 to the Meadow Drive Partnership for the Vail Farmers' Market.
? M/S/P: Clint Huber, Stephen Connolly, Unanimous.
Motion to allocate $13,174 to the Vail Valley Foundation for The Session.
? M/S/P: Clint Huber, Stephen Connolly. Meggen Kirkham opposed. All others in favor.
The motion passes 6-1.
Stephen Connolly then moved that 2008 be the last year that The Session would be
considered for CSE funding. This motion died for lack of a second.
Motion to allocate $50,235 to Eagle Valley Events for Vail America Days.
CSE/sn Minutes 1 l /27/2007 Page 2 of 5
MIS/P: Meggen Kirkham, Scott Stoughton, Unanimous.
Motion to allocate $7,880 to Highline Sports and Entertainment for Carnivail.
M/S/P: Clint Huber, Bobby. Bank. Stephen Connolly opposed. Scott Stoughton recused
himself, citing his direct involvement with the event and the potential it brings for
increased business to Samana. The motion passes 5-1.
Motion to allocate $30,000.to Team Championships International for the Kick-It 30 Vail
Regional Soccer Tournament.
r M/S/P: Clint Huber; Scott Stoughton, Unanimous.
Motion to allocate $35,460 to Eagle Valley Events for Holidays in Vail.
. Y M/S/P: Clint Huber, Heather Trub, Unanimous.
Motion to allocate $18,223 to Eagle Valley Events for the Vail Arts Festival.
? M/S/P: Clint Huber, Bobby.Bank, Unanimous.
Motion to allocate $26,595 to the Vail Jazz Foundation for Jammin' Jazz Nights.
i M/S/P: Scott Stoughton, Stephen Connolly, Unanimous..
Motion to allocate $7,880 to King of the Mountain Volleyball for the King of the Mountain
Volleyball Tournament.
? . VS/P: Clint Huber, Scott -Stoughton, Unanimous.
Motion to allocate $9,850 to the Taste of Vail for the Taste of Vail: Colorado Lamb Cook Off.
? M/S/P: Bobby Bank, Heather Trub. Clint Huber, Stephen Connolly, Scott Stoughton,
Dave Chapin and Meggen Kirkham opposed. Bobby Bank and Heather Trub in favor.
The motion fails by 'a vote of 5-2.
Motion to allocate $14,775-to the Lionshead Merchant Group for a Lionshead Friday
Afternoon Club. Noting that the original request of $30,000 was to support 10 weeks of Friday
Afternoon Clubs, the CSE intends this.funding to support 5 weeks of Fridays in 2008, as a trial
program of the concept.
? M/S/P: Clint Huber, Stephen Connolly, Unanimous.
Motion not to support, the Vail Recreation District's request for funding for the Vail Invitational
Soccer Tournament.
- ? M/S/P: Clint Huber, Stephen Connolly. Bobby Bank opposed. The motion passes 6-1.
Motion to allocate $9,850 to the Vail Chamber and Business Association for the BBQ Bonanza
on Bridge Street.
M/S/P: Scott Stoughton, Heather Trub. Bobby Bank, Scott. Stoughton, Heather Trul; and
Meggen Kirkham voted in favor. Opposed were Stephen. Connolly, Dave. Chapin and
Clint Huber. The motion-passed 4-3.
Motion to allocate $3,448 to Moon River Ranch for the Rocky Mountain Antique Festival.
M/S/Pi Clint Huber, Scott Stoughton, Unanimous.
Motion.to allocate $2,463 to the Colorado Grand. -
i> M/S/P: Clint Huber; Bobby Bank. Meggen Kirkham opposed. The motion passes 671.
CSE/sn Minutes 11/27/2007 Page 3 of 5.
\4
Motion not to support the Vail Valley Soccer Club's request for funding for the Vail Valley
Challenge Soccer Tournament.
..M/S/P: Clint Huber, Stephen Connolly. Bobby Bank opposed. The motion passes 6-1.
Motion to allocate $50,235 to Resort Events for the Ambient Street Entertainment Program.
? M/S/Pi Scott Stoughton, Meggen Kirkham, Unanimous.
Motion not to support.the request from Blue Creek Productions for the Lionshead Kids' Fun
Faire and Family Market.
? M/S/P: Clint Huber, Stephen Connolly. Meggen Kirkham opposed. The motion passes
6-1.
Motion to allocate $4,925 to the Vail Valley Restaurant Association for the Lionshead Chili
Cook-Off.'
M/S/P: ClintHuber, Bobby Bank, Unanimous.
Motion not to. support the request from the Betty Ford Alpine Gardens for their 20
Anniversary Activities.
? M/S/P: Clint Huber, Meggen Kirkham. Bobby Bank and Heather Trub opposed. The
motion passes 5-2.
Motion not to support the application from the Town of Vail, Office of Economic Development
for the Vail Street Sale.
? M/S/P: Clint Huber, Stephen Connolly, Unanimous.
Motion not to support the request from Ski and Snowboard Club Vail for the Ski and
Snowboard Swap.
? M/S/P: Clint Huber, Scott Stoughton, Unanimous.
Motion not to support the request from Inyodo Martial Arts for the Yd Annual Vail Festival of
Martial Arts.
? M/S/P: Scott Stoughton, Meggen Kirkham. Clint Huber opposed. The motion passes 6-1.
Motion not to support the application from the Vail Symposium for the 2008 Unlimited
Adventure Speaker.Series.
? M/S/P: Scott Stoughton, Bobby Bank, Unanimous.
Motion not to support the application from the Lionshead Merchant Group for a Summer 2008
Promotional Campaign:
? M/S/P: Clint Huber, Meggen Kirkham, Unanimous.
Motion to approve the allocation of $10,000 to Colorado Lacrosse Promotions for the 2008 Vail
Lacrosse Shootout, as the 3`d installment in what has been a 3 year'agreement of support for the'
event by the. CSE.
? M/S/P: Scott Stoughton, Meggen Kirkham, Unanimous.
Bobby Bank followed with a motion to increase funding for The Session, but the motion died for
lack of a second. Stephen Connolly then moved to table the allocation of the remaining fund
CSE/sn Minutes 11/27/2007 Page 4 of 5
V
balance until the decisions made today are either accepted or rejected by the respective
organizations. This motion also died for lack of a second.
Motion to reconsider the motion to fund the Taste of Vail in the amount of $9,850:
M/S/P: Meggen Kirkham, Scott Stoughton. Bobby Band,. Meggen.Kirkham, Scott
Stoughton, Heather Trub and Dave Chapin voted in favor. Clint Huber and Stephen
Connolly were opposed. The motion passes 5-2.
Motion to support the Taste of Vail with an allocation of $9,850.
`r M/S/P:,Scott Stoughton, Heather Trub. Meggen Kirkham, Scott Stoughton, Heather Trub
and Dave Chapin in favor. Stephen Connolly, Clint Huber and Bobby Bank opposed. The
motion passes 4-3.
Motion to send the total budget as approved by the CSE for $765,331 in direct special event
funding for events in 2008 to the Town Council for their review. The deficit of $81 will be
covered out of the CSE's 2008 administrative expense. budget.
M/S/P: Stephen Connolly, Meggen Kirkham, Unanimous.
New Business:
Dave Chapin reminded the members that recusals are required only when a member is in
a position to directly benefit financially and/or if they are directly involved in the event under
discussion. Scott Stoughton affirmed that he was in a position to benefit financially from
CarniVail.
Stephen Connolly requested that the following items be placed on the January agenda for
discussion:
1. If some of the funding allocations are not accepted and the CSE finds itself with
money remaining in the 2008 budget for event funding, then discuss the development
of a procedure for the allocation of the remaining funds.
2. Revisit the CSE's Mission Statement. Stephen, expressed his dissatisfaction with the
fact that the Town of Vail code seems to prioritize the provision of "street.
entertainment" as the CSE's main focus and stated his opinion that the mission should
be "tweaked."
3. Discuss when and how the CSE's Strategic Plan is created and amended.
- Stephen.Connolly then proposed a resolution that bottled water no longer be provided at
CSE meetings.
r' Motion to adjourn @ 12:10 p.m.
-WS/P: Stephen Connolly, Scott Stoughton, Unanimous.
Minutes taken and. submitted by
Sybill R. Navas, CSE Coordinator
November 27, 2007
Approved by:
Dave Chapin, Chairman
Date:
CSE/sn , Minutes 11/27/2007 Page 5 of 5
From <leonfell@rof.net>
To: "Special Events" <specialevents@vailgov.com>
Date:. Friday November 30, 2007 7:48 AM
Subject: Re: More info requested
> The overall LLC,.- Mothed ode Volleyball Productions, within which all
proceeds are funneled towards the two volleyball Events (Event specific
Sponsors such as 1st bank and other local cash sponsors go directly into
the I(ing of the Mountain account'as well as all team regial,ation
proceeds =- national sponsors are solicited via the MotherLode
Volleyball Pcoductions,and proceeds are allocated towards both the Aspen
and Vail Events) has a lineof credit to help with early promotions and
advertising which has to be performed and paid for (i.e. national
advertising in Volleyball Magazine; DiG magazine, and volleyballnet.net;
as well as salaries and office expenses through the early winter),prior
to receiving said sponsorship dollars and donations which typically
don't come in before the:end of January, at best. And, usually not
before late spring. This line of:-credit is for $10,000 "'Which the Aspen
Event bears the brunt, of the pay-back. And, until this year, the King
of the Mountain has not been financially stable enough to pay its share
of the early season expenses.
Due to the success of this year's Event, the IGng of the Moutain's portion
was allocated towards that segment of the line of credit.
The production of the IQng of the. Mountain is an ongoing, year round,
effort which reguires funds allocated towards the work put in on the
organisation and promotion of the 'Event. Sponsorship donations,
typically, don't come in until late spring and, of course, registration
fees not until early June. Thus, a line of credit is established to
provide funds to work on the Event throughout the winter.
And, as you can see, through frugal operations and other, creative,
marketing technigues, we have been able to continue to grow the Event
(without the huge expenditures of dollars that other,; similar, Events
spend) and be able to meet our expenses.
This early season expenditure has been necessary for the past seven years,
however, this is the first time that any of the line of credit payback has
been allocated towards the King of the Mountain.
FYI: Due to the fact that the IGng of the Mountain has been in a
re-building mode for the last seven years, since our organization took it
over, (you might remember that this once highly recognized volleyball
tournament had a mere 28 teams seven years ago - down from a national
high of 484. teams in 1986) and had lost any national recognition, national
sponsors. had been recruited, primarily, from the Aspen Event with a. small
amount of their dollars going into the Vail Event as a package. - Now, it
is becoming a little easier to get sponsors to look at Vail on its own
merits.
As well, there is no line of credit being utilized for 2008.
Sincerely;
Leon Fell
Producer, IQng of the Mountain Volleyball
MotherLode Volleyball Productions, LLC
Hi Leon-
> The CSE requested additional information. with regard to the line item on
> the 2007 IGng-of the Mountain final budget you provided, specifidly:an
> explanation of the item: "Pay oOff. Bank Line of Credit w/ interest.. for
> $1746.88. They would like to know what the line of credit Was' used'to
> pay for. Thanks for your 'help.
> Sybill
> Sybill R. Navas
> Coordinator, Commission on Special Events,
> Town of Vail
> 75 South Frontage Road
> Vail, CO 81657
> Phone:970.376-2394 FAX:970 476-7141
> E-mail: specialevents@vailgov.com
CSFJsn 2008 RFP Grading Sheet 1N5/08
CSE 2008 FUNDING ALLOCATIONS
As approved by the CSE on Tuesday, November 27, 2007
2008 Town Council Allocation for Direct Event Funding:
Event:
Teva Mountain Games
Oktoberfest/Highline Sports
Snow Daze
Gourmet on Gore
Spring Bads to Vail
Vail Film Festival
Vail Farmers' Market (Sundays)
The Session
America Days
>IFSC World Cup
>Carnivail
Kids-It 30 Soccer Tour
Holidays in Vail
Vail Arts Festival
>Jammin' Jazz Nights
King of the Mtn Volleyball
Taste of Vail
>Friday Afternoon Club
vain mvnationai boccer
n, imomon4
BBQ Bonanza
>Rocky Mountain Antique
Colorado Grand
Vail Valley Challenge (soccer)
Ambient Street Entertainment*
>LH Kids' Fun Faire&Family
larket
>Lionshead Chili Cook-Off
>Betty Ford Alpine Gardens
!0th Anniversav
Vail Street Sale
Ski and Snowboard Swap
Martial Arts Festival
>2008 Unlimited Adventure
ieries (Thursdavs)
>LH Special Event Advertising
Lacrosse Shootout
Total Event Allocations:
**CSE Funds Remaining:
Producing Entity:
i Untraditional Marketing
Highline Sports & Entertainment
Highline Sports & Entertainment
Highline Sports & Entertainment
f Highline Sports & Entertainment
Vail Film Institute
Meadow Drive Partnership
Vail Valley Foundation
Eagle Valley Events
UM/COUNCIL FUNDED $50K
Highline Sports & Entertainment
Team Championships _
Eagle Valley Events
Eagle Valley Events
Vail Jazz Foundation
King of the Mountain Volleyball
Taste of Vail
Lionshead Merchant Group
Vail Recreation District
Vail Chamber and Business
>ssodation
Moon River Ranch
Colorado Grand
Vail Valley Soccer Club
Resort Events
Blue Creek Productions
Vail Restaurant Association
Betty Ford Alpine Gardens
Town of Vail/Office of Economic
'eveiopment
Ski and Snowboard Club Vail
Inyodo Martial Arts
Vail Symposium
? y
**Deficit in allocated funds will come out of the 2008 CSE operating expenses
2008 Dates: : 2007 Funds
Received:
June 4-8 $90,00011
Sep 5-7,12-141 $80,000
December 1- 7 1 $55,000;
August 29- 31 ' $40,000;
April 7-13 $65,000
April 3-6; $65,0001
Jun 15- Sep 21 . $50,000 .
February 7-10 $26,0001
4-Jul' $50,000
June 4-8 I $0
February 3-5 w
August 1-3 i $30,000;
Dec 19- 31 1 $35,000'.
August 8-10' $17,500!
Jul 31-Aug 28 , $0
June 13-15' $10,000
April 2-5 $10,000
Summer2008 ; $0!
July 26-28
21-Jun
August 1-3
Sept 19- 20
October 4-5
June 20- Sep 1
28-Jun
27-Sep!
Summer 2008
August 15-17
November 7-8
11-Oct
j Jan 31- Mar 6
$0
$20,000.
$0
$0
$0
$50,000
$765,250
2008 $$$
Reauested:
$110,0001
$82,600:,
$100,000
$75,000
$100,000
$85,0001
$80,000
$45,000
$60,000
$50,000
$20,000
$50,000
$40,000 j
$25,000 !
$42,500
$10,000
$30,000
$30,000
$3,770
$25,667
$10,000;
$5,000;
$10,000
j $68,500;
$04
$0!
$0
$5,000,
$0
$5,000
$0'
$40,000 '
$5,000
$66,000
$5,000
$7,500;
$7,000
$7,500
Lionshead Merchant Group Summer 2008, $0; $15,000;
Colorado Lacrosse Promotions* 1 June 28- July 6 ! $12,5001 $10,000
$716,000 $1,320,937
($555,687)
*,A or of 3 year contract with Colorado Lacrosse Promotions
$765,250
2008 CSE
Funds
$93,575
$81,263
$64,025
$44,325
$73,875
$59,100
$54,175
$13,174
$50,235
$0
$7,880
$30,000
$35,460
$18,223
$26,595
$7,880
$9,850
$14,775
$0
$9,850
$3,448
$2,463
$0
$50,235
$0
$4,925
$0
$0
$0
$0
$0
$10,000
$765,331
($81)
Print View https://maii.vailgov.com/gw/webacc?lJser.context=oy1no6Yjapodo
From: Rick Scalpello <scalpello@attglobal.net>
To: "Navas, Sybill" <specialevents@vailgov.com>
cc: "Stewart, Marty" <sunlandsilvergallery@msn.com>
Date: Friday - December, 14, 2007 11:31 AM
Subject: 2008 Vail Farmers' Market,& Art Show
Sybill,
Per our presentation to the. CSE, our objective for 2008 is to increase
the numberrof visitors coming to Vail forthe:Market. That benefits _
everyone, but doing so will take more-funding than we received from the
CSE. Therefore, our will plan will be to shorten.our schedule ty two
Sundays at the end of 'the season in order to begin promoting the Largest
Farmers Market in Colorado in the Front Range. We would be available to
discuss other options, but we believe this approach is the best
available for us. Please convey our appreciation to the CSE for the
funding they did provide. Their.funding has been the key to making our
Market the huge success that it has become.
rick
.970-479-1711
Town of Vail: 2008. Ev_el is List
*Events in "italies" receive funding from the ICommission on Special ;Events
January 2008
5 Triumph Winterfest: Ice Sculptures in conjunction w/AIPP- carving until finished, display
until melted
10-12 Big Beers, Belgians and Barleywines Festival/Vail Marriott Resort and Spa
11 Texas Ski Council Dinner/Dance @ Dobson"
16 Bud Light Street Beat:. "Squirrel Nut Zippers" VV 6-8pm;
18-20 AIPP'Iron Pour: International Bridge
19 Disco Biscuits Concert @ Dobson Arena 8pm-12am
31- March 6 (Thursdays) 2008 Unlimited Adventure Series
February 2008
Thursdays: 2008 Unlimited Adventure Series
7-M 7/W S('SS1;0)7
16 & 1-7 Michael Franti and Spearhead @ Dobson Arena
-20 Bud Light Street Beat: ".Stockholm Syndrome" VV-6-8pm
Mareh 2008
6 2008 Unlimited Adventure Series
10, Junior Olympics Parade and Opening Ceremonies.
19 Bud.Light Street Beat: "The Young Dubliners" VV 6-8pm
26- 30 American . Ski Classic
23'' EASTER SUNDAY
April 2008
2 Bud Light Street Beat: TBD VV 6-8pm
1 Us'tc rlf l'i;ii
(='olur-ad(i Lirr,th CoOk-Off(Iusic q/ Vail) 3:30pin
3_0 I Lril ; iia'I l C%-1i1!u/
6-12. Mountain Travel Symposium (MTS)
I-) . hprhlg 3a."'k to I 'lib,
9 Bud Light Street Beat: "Colbie Calliat" VV or LH 6-8pm
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1 ? . 1(%r.tl•ld i'lrncl Skitr71iri17,:; C'hcl;rrl?inlz?l7ips "(.S'13' l')
13 VAIL "MOUNTAIN CLOSING DAY-
20-22.. FBLA State Leadership Conference
Ma' y 2008
June 20.08:
f'l•idgys':Summer "IM: 1-H Fri( iuY.-1It criloo; 2 (ith
4`.rLlll[t; is he?it7rlirt£r',flli?i' 1?: ?'ttil Fal•17r 'r"s 1 fUrkcrl lt7Ki .fit! ),7011,
-1-N 7.1 ;,f ,'llual;?tui,r Gallen
4_8 II'S'C.!'l Orld Citp at the Tero :11ow7tUi1? (Ctt77e.5 'lil?lb')7,j
13-15 ?l of the :hlullwait7 l'il'lel-hall
M- Sept i .4111h1e;7t S11'ect 1.;7te;'tCU;7 ne;7t: 1'1'7ClCt;'.5,1; ;.ltli!-tlC(j',1:,',)zf11ULt1:.1'
71 Bridge Street 1380 1iorwnai
25- August 2 BRAVO! Vail Valley Music Festival
h G"ail Luc:'rrls'Si' :`ii7irt?!-t ?lll
July 2008
?tiur'7clctt's: t "ad ran'),lers' :1-/it!'kr't tarrl.l.art Shmil.
1");clr.rys: SLemMe;'• Y08: L.11 FI-1:dU .4 icri'l o,", Chd)
3 7erica Days
4 Vail Library Book and Bake Sale
12 Triple Bypass. Bicycle Tour
26- A Courage Classic Bicycle Tour (Stephen's Park and through Vail on the 2e)
26-28 Vail Invitational Soccer Tournament/VRD
27- Aug 10 Vail International Dance Festival31- Aii,, 2,1 I (7111".SCICI S: JC-11177171l7 ' J07- 1Vrt.S
August 2008
1'7'rGL(1?'.S': Slf;irl'!7('1" a`trS': I.III??ri!%cr:':I;ic'%"r7l:+.-;'t t._1::1)
.??11,7c,!!r4?.?': ! Ull 1'C71'f"1?eY'J ;LIC(1'r,:c't r_!/?:1 r?r! ?zi7l?i1'
1-3 K<ick;° a?tutrr7tain.4trfiylrt:' 1'c'.?tirui !LI1j .
2 Copper Triangle (Copper to Leadville to Vail to Copper)
1-3 it'icA--it 31l3 Soccer' 7-mi •r linc is
8- it) !'uil.f;t.c 1.'estival
15-17 Vail Street Sale
22- 24 Colorado Stage International Bicycle Classic
29-30 Trans Rockies in Ford Park
' ??-311 (lUl(rl11L I o Gort.'
31 Rotary Duck Race
September 2008
S r.rr71ItI_I.s, -?6rr(nIgh Stp/
j-' Oklohc rf si in L,ion.47viid
1 14 Oklvhc).-/csi its 1/01! 4'illcr,?c:
12-13 Colorado Relay (overnight-passing through)
19- 20 Colorado (11-and
21 VMS Home Tour (Vail Homes)
17 /?ior7 1?t-od 1. chili C.'%3(Ik-()Jf
October 2008
4-5 9 h Annual Vail Valley Challenge Cup (Soccer)
31 Trick-or-Treat Trot
November 2008
7- 8 Ski Swap/Dobson Arena
December 2008.
19- 31 ffolicke.YS ill t"(111
i
Commission on Special Events (CSE):
Per Town 00 Vail Code
3-6-1: BOARD ESTABLISHED:
The town council hereby establishes the town of Vail commission on special
events ("CSE") composed of seven (7) voting members who shall act in
accordance with the charter, this chapter, the direction of the town council, as
outlined in this chapter,. the ordinances of the town of Vail, and shall be appointed
by and serve at the pleasure of the town council as provided. in this chapter. (Ord.
30(2004) § 1)
3-6-2: DEFINITIONS:
QUALIFYING CULTURAL EVENT: A function.whose primarypurpose -is cultural
in nature rather than economic: These events are typically, but not necessarily,
held in a performing arts venue such as Ford Amphitheater or Dobson Arena.
The: town council shall establish by resolution a nonexclusive list of qualifying
cultural events.
SPECIAL EVENT: A function whose primary purpose is to_promote.an exciting,
lively, fun and/or prosperous business climate within the town'of Vail.
(Ord. 30(2004)
3-6-3: MEMBERS; APPOINTMENTS; TERMS:
The CSE. shall consist of seven (7) voting members appointed, at large; by the
town council. All seven (7) Voting members shall be residents ofthe,town of Vail,
own real property'within the town of. Vail, own a business in the town of Vail, or
be' employed within the town of Vail. (The initial terms of 2 members of the. CSE
shall be for one year, and'the initial term of 3 ,members shall be for 2years; to be
appointed in 2002.). Beginning in January of 2005,. the CSE shall consist of seven
(7) members to be appointed at large. Therefore, in December of 2004, the town
council shall appoint six (6) new members to the CSE:. The term of three (3) new
members shall be for one year and the term' for the other three (3) new members
shall be for two (2) years. Thereafter, the town council shall annuallyappoint
CSE members to two (2) year terms every January. (Ord. 30(2004) § 3)
3-6-4: REMOVAL FROM OFFICE:
Members of the CSE shall serve at the will of the town.council and shall be
subject to removal by the town council for inefficiency, neglect of.duty, failure to
attend meetings (70 percent mandatory attendance at scheduled meetings),
malfeasance. in office, or any other reasons the town council deems proper.
(Ord. 30(2004) § 4)
3-6-6: OFFICERS; MEETINGS; RULES:
The CSE shall elect its chairman from among its appointed members. The term
of the chairmanshall be for one 2-year term, with eligibility for reelection for-three
(3) additional. two (2) ,year terms. The CSE shall meet as it determines to be
necessary, and its meetings shall be in accordance with Robert's rules of
procedure unless it adopts other rules for the transaction of business. Four (4) or
more members must vote for any action for it. to pass. The CSE shall keep a
record of its resolutions, transactions,. findings and determinations., The CSE. will
provide quarterly informational reports to. the town council, in addition to a full
annual financial report at,budget time: An annual evaluation of events shall be
included. (Ord. 30(2004) § 6)
3-6-7: FUNCTIONS OF THE CSE:
The CSE shall support the town council's goals and objectives and align its
mission with the,town council's marketing direction. The functions and/or duties
of CSE shall include, but are not limited to:. hiring.and overseeing a director
and/or staff, as'well as event producers and/or promoters; creating, funding and
seeking special events for the town of Vail; evaluating event applications and
event success; submitting an annual budget for operations and events; .
coordinating the community calendar for special'events; seeking out additional
funding for special events through sponsorships and donations; evaluating and
executing contracts for special events; and all other functions as directed by the
town council.
Qualifying cultural events shall be exempt from the purview. and, funding of the
CSE. However, coordination and, timing of qualifying cultural events shall, be
considered by the CSE and included in the CSE master calendar.
(Ord. 30(2004) § 7)
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Introduction:
In 2002, the Vail Town Council approved legislation that. created the
Commission on Special:.Events (CSE) in 'its. current form. This ordinance
reorganized the. existing CSE and set several broad objectives:
1.. Stimulating the local economy
a. Increase lodging and sales tax 'collections
b. -Increase number of visitors
c. -Insure that visitors have.,a high rate of intent to return
2. Create a sense of community in Vail and increase the' quality of .
experience for both guests and residents
3. To establish a single point of contact for events administration
4. To provide street entertainment and special events that reflect the
high quality image of Vail and contribute to vitality, economic viability
and fun. throughout the year
Vail is=on-the cusp of a billion dollar renewal.and special. events will
play an ever more important role as the town strives to maintain its
reputation as_the'."world's premier mountain. resort community:".
Recognizing that special events contribute significantly to the economic
vitality of the community, as well as to a_ positive guest experience, the CSE
has formulated this strategy to develop a year round calendar of high. quality.
events appealing to a diverse ra nge.of 'interests: -Success depends upon
disciplined attention to business basics: strong-'strategic planning,. objective
decision=making, support and participation of the local -business community,
and cooperation with-the Vail Local Marketing District:(VLMD.)
The Commission on Special Events (CSE) strategy assumes several givens:
• Special events contribute to visitor satisfaction, sense of community
and increased spending.
• Cooperation with the Vail Local Marketing District will eliminate
duplication of effort: the VLMD attracts visitors to Vail and the CSE
-entices them to return.
• Events. that. receive support from the CSE must be of a quality-
commensurate with Vail's image as a world class resort.
• A single point of contact is required to support special event
producers.'
• The use of measurable criteria in event selection, funding and
evaluation is critical to ensuring progress.
Vail CSE Strategic Plan-2006-2009 Final 11912008 Page 2 of 8
-J?
Progress will be evaluated by addressing these basic questions:
• Did every event investment increase Vail's;economic performance?
• Are event investments being fully leveraged to increase sales and
marketing reach?
• Are we consistently achieving more impact, with public resources?
• Do these events contribute to a strong sense of community and high
quality of life?
A strong portfolio of events already exists, and it will be the job of the
CSE- over the next few years to weed out events not performing as expected
while continuing to encourage the development of new events that are
commensurate with the world class image of Vail.
Presently, the CSE manages a budget of approximately $650,000 per
year, with funds allocated annually by the Vail Town Council. It is an
objective.of the CSE to demonstrate to Council that.special events are a
revenue provider for the Town, not an expense, and that events can deliver
substantial sales.and lodging tax revenues while simultaneously making Vail
a more exciting place to live and visit.
tThe CSE will:
• Provide a balanced, year round calendar of events appealing to
residents and 'guests of diverse interests:
• Focus on a strategy designed to entice current visitors to return to
Vail.
• Attract visitors by dedicating resources to recruit and develop new
events:
• Follow objective event selection, funding and evaluation criteria. .
Ensure that event investments are closely coordinated with broader
marketing objectives identified 'by the VLMD.
• Communicate with the local business community to insure that the
events funded by the CSE have 'a positive impact on the local
economy.
Vail CSE Strategic Plan-2006-2009 Final 11912008. Page 3 of 8
Event: Production and Risk:
The CSE will seek independent event organizers to produce events in
Vail.,The public sector is far. less efficient, at producing special events than `
private and non-profit: entities. , In addition, municipal staff and' budget
constraints make, it unappealing to. risk financial resources on items such as
ticket and merchandise sales.
On-going.. Commitments:
? Develop a balanced year round calendar of high quality events''which
appeals to the diverse interests of Vail's guests and residents.
? Encourage a culture within the Town 'of Vail that welcomes special
events and provides' a ".can do" attitude of cooperation between Town
of Vail Departments and Event Promoters.
? Maintain a "single point of contact" for Special events.
? Establish regular. status reports and policy discussions between the
CSE- and the Vail Town Council.
? Advocate for the development and improvement of venues and
facilities for Special Events within the Town of Vail.
? Improve coordination and communication between the Town of Vail's
Event Review Committee (ERC) and the CSE.
? Contract for independent surveys at key events for the purpose of an
Wk -
.apples to apples" comparison and acquiring quantifiable data to.
determine a reliable return on investment figure.
? Attract and support participant events for visitors and locals.
? Develop community, events that will enhance the experience of Vail's .
guests and residents, as well as become effective marketing tools.
Examples include Vail America Days, Holidays in Vail"Trick-or-Treat
Trot, Lionshead Easter Egg Hunt, etc.
? Establish biannual meetings with the VLMD. and continue to work
cooperatively to align the special event and marketing programs.
Vail CSE Strategic Plan-2006-2009 Final 11912008 Page 4 of 8
1
Encourage producers of special events to provide free street
entertainment e. g. clowns from circus, musicians from BRAVO, and
artists from the Vail Arts Festival.
Actively solicit entrepreneurial street entertainment.
Goals:
? Attract and develop events that will enhance and contribute to Vail's
world class reputation.
? Develop a refined program for the allocation of in-kind services to
support Special Events'.
? Create a "Special Event Handbook:" A .first quality publication and
website which will serve as marketing tool for the Town as well as an
informational guide for persons interested in producing a Special Event
in Vail, Included will be information on venues, contacts;`Town of Vail
regulations and requirements, as well as the Special Event application
forms.
?, Provide complete and accurate information with regard to the calendar
of special events: in response to the needs of prospective ,.visitors;
event promoters, Town of Vail staff, concierges, locals and guests.
Staffing. Facilitation and Evaluation:
Every significant event destination allocates resources to the
administration,. ongoing support and recruiting of special events. Research
has proven that Special Events generate additional sa'ies tax revenues in the
Town of Vail. The CSE recommends that some of these increased revenues
should be used not only to help underwrite the costs of administration, but.
also for research, evaluation and event development.
Vail CSE Strategic Plan-2006-2009 Final 11912008 Page 5 of 8
Critical: success measurements:
In keeping with the public trust and economic realities, every event
investment will be held to a high level of accountability. In coordination with
the VLMD and appropriate research vendors, tools will be developed to
regularly measure the following criteria:
o Economic indicators
Increased sales tax
collections
+ Increased lodging tax
collections
• Improved occupancy rates
• Impact from direct event
spending
• Quantifiable. marketing
benefits
Event Comparison:
o Contributions to sense of
community:
• Does the event improve
the quality of life for' -
guests and residents?
• Does it pull down-valley
residents into Vail?
• Does it make, people
happy?
Tools.are required to compare events on an "apples to apples" basis.
While final CSE decisions will be made using both subjective.and objective
models; significant attention will be given.to gathering,as- much quantifiable
data as possible. The CSE believes in the importance of acquiring data from
independent.-Intercept surveys taken at major. events. Additionally, in' an
effort to maintain objectivity in the allocation of funds, a numerical ranking
grid has been developed. (Attachment A Special Event .Ranking Grid)
Events that qualify for CSE funding are ultimately selected by what they can
contribute to the community and how they fit into 'a calendar of events that
will appeal to a diversity of interests and provide a balance of activity and
economic vitality throughout the year.
Role of the Vail Local Marketina Districts (VLMD):
The VLMD can assist the CSE in achieving its mission by:
• Determining key brand elements and identifying desired consumer
demographics, primary and secondary markets, messaging, etc. thus
providing input to the CSE on event strategy, selection and evaluation.,
• Coordinating communication and planning timelines with the CSE so
that event investments are fully leveraged.
• Budget appropriate resources to leverage ancillary marketing
opportunities brought about by Vail's special events portfolio.
Vail CSE Strategic Plan-2006-2009 Final 11912008 Page 6 of 8
De®endencieso
The CSE is an agency of the TOV and ,it therefore, relies on the Town
,for support-in many areas. Examples of support that the CSE will look to the
..'Town to. ;provide are:
Policy Direction from the Vail Town Council.
• Consistent Special Events Funding.
• Proactive Development` of Appropriate Special Event Venues
-Town of Vail Staff support for Special Events as required.
• Legal' Support and Assistance with Contract Negotiations
• ' Liability Insurance.
Office Space, Reproduction and Supplies, Phone, E-mail Services.
SUM AIRZ®:
The Vail Commission on. Special Events seeks to provide an annual calendar
of events that enhances Vail's world-class image and which is designed to:
? Appeal to. a diversity, of interests
?. Assist in balancing the year. round economy
? Increase sales and lodging tax revenues in the,Town of Vail
? Promote a strong sense of community
? Provide a high quality of life for guests.and residents
? Entice visitors to return, and
? Increase the length of their visits -
Adopted March 28, 2006: By the Vail Commission-on Special Events
Commission Members:
-Dave Chapin, Chairman Ian Anderson
-Richard tenBraak, Stephen Connolly
Vice-Chairman Clint Huber
Robert Aikens Scott Stoughton
Vail CSE Strategic Plan-2006-2009 Final 11912008 Page 7 of 8-
ATTACHMENT A: 'CRITERIA' FOR ALLOCATION OF CSE FUNDS
Increase room nights
Stimulate Retail Sales
Improve the sense of community
Promote Visitor Intent to Return
Timing: How well does it contribute to a balanced annual calendar of
events?
Demographic Fit: Does it match the profile of targeted visitors, in
alignment with the VLMD's program?
Growth Potential: How big can it become? Will it be annual?
Leveraging Value: How great is the potential to attract sponsorships
and media exposure, thereby increasing the impact of the CSE funds?
Producer Qualifications: Do they have the ability to produce an event
eompatible,with the image of Vail as a "world class" resort? .
TOTAL SCORE:-,
Member Initials: $ Amount of funding suggested:
TOWN OF VAIL: 2008 COMMISSION ON SPECIAL EVENTS BOARD MEMBERS
Name/Address Contact Information Current Term
Dave Chapin 476-5070 (w) 1/2007-12/2008
P.O. Box 1452. 476-4225 (h) 376-0196 (c) 1st appointed 6/2002'
Vail, CO 81658 476-1316 (fax - w)
:.email: vailrlc0comcast.net
Bobby Bank
PO Box .4503
Vail, Co 81658
Scott: Stoughton
Samaria
228 Bridge St. Suite 300
Vail, CO 81657
Heather Trub
955 Red Sandstone #B3
Vail, CO 81657
Meggen lGrkham
PO 80)(5-63i'',
Vail, CO 81658
Rayla_ Kundolf
Masters Gallery
.
100 E Meadow: Dr ive #27
Vail, CO 81657
H: 4524 Meadow Drive
Vail, CO 816,57
Robert McKown
PO Box 4361
weeppointed 1/2008
2992 Zermatt Lane
Vail,- CO 81658
476-6171 (c) 1/2008-:12/2009
email: bobbvbank0hotmail.com 1st appointed 6/2007.
970 376-1172 (c)' 1/2008-12/2009
970 476-3433 (w) 1?t appointed 1/2006
email: scottstnuahton@mindsorina.com'
970 309-5205 (c)
970.476-6600 (w)
email: hmt(ftail.net
1/2007-12/2008.
1st appointed 9/2006
970 331-5073 (c) 1/2007- 12/2008
970 479-3034 (w) 1st appointed 1/2007
email: Mkirkhamovailresorts:com,
1(irkham.meaoen0amall'.COm
970 477-0600 (w) 1/2008-12/2009
970 390-2953 (c) 1s appointed 1/2008
970 476-9356 (h): not for release
email: rkundolf0msn.com
970 390-1916 (c) 1/2008 12/2009
970 476-5123 (h) 1st aHave a great
970 477-7480 (w)
email: unclebobvail(dvahoo:com
email: vaildcAcomcast.pet,. bobbvbank0h6tm8i1.com. rkundolfftmsn.com. unclebobvailQvahooXom,
scottstouahton0Mindsorina.com, hmtftvail.net, Mkirkham0vailresorts.com
TOWN OF PAIL
COMMISSION ON SPECIAL EVENTS
Commission on SDecial Events
2008 REGULAR MONTHLY MEETING DATES
The regular monthly meeting of the CSE is usually held on the fourth (4 h) Tuesday of each
month, in the Vail Town Council Chambers beginning at 9:00 am. Special meetings may be
scheduled when deemed necessary.
• Tuesday, January 22
• Early, 2008/TBD: Joint meeting between CSE and VLMDAC
• Tuesday, February 26
• Tuesday, March 25
• Tuesday, April 22
Tuesday, May 27
• Tuesday, June 24
• Tuesday, July 22
• Tuesday, August 26
• Tuesday, September 23
• September 2008fMD: Joint meeting between CSE and VLMDAC
• Tuesday, October 28: Presentation of RFP's for 2008 Events
• Tuesday, November 25
• December 2008/TBD: No meeting scheduled
When: Sunday, September 23, 2007 from 10:00am - 3:30pm
Where: Vail Village, East Meadow Drive
What: Storefront Decorating Contest with Pumpkin Patch -
C 13 Participants
Cookie, Pie & )am Contest
20 Participants
Balloons, Face Painting & Bounce-Bounce
Mechanical Bull Ride & Train Rides
Farmers Market & Art Vendors
Food, Beer & Wine Vendors
Musical Entertainment
Beer & Wine Sales - $ 900.00
Security & Labor to Sell Liquor $3,200.00
Signage & Equipment $1,200.00
Decorations $3,000.00
Advertising $3,000.00
Entertainment & Equipment $2,500.00
Contest & Prizes $ 800.00
Net Cost $12,800.00
The Harvest Festival was originally conceived to extend the summer one
more week into September, including the extension of the Farmers Market.
Funding in 2006 ($ 20,000.00) was for a 2 day festival and in 2007
(10,000.00) was for one day enhancements on Sunday only to insure that
the last farmers market was well attended and to encourage local
attendance.
In 2006 about half of the vendors elected to come for the extended week
and in 2007 more than 75% came. The vendors had good sales in 2006,
2007 sales were hampered some by the weather, but most had a successful
day.
Phone: 970-331-1645
Fax: 970-949-0581 a-mail: AimissVail@aol.com
r
41
OW A 1?BMW
By 11:30 there was a good crowd, however the arrival of a very strong
storm at 12:10 dampened what otherwise. might have been a successful
event. Beverage sales of $ 900.00 were disappointing, without the rain
storm sales would have reached an estimated $ 4,000.00.
The Cookie, Pie & Jam competition was heavily promoted in 2007" yet the
participation was no stronger than in 2006. The addition of the sampling
and people's choice award was very well received. This event could be tried
again in the future with the addition of support from the culinary education
programs and promotion through the local Hotel & Restaurant association.
The addition of the storefront decorating contest was generally well received
and meadow drive had a very festive look, I would encourage keeping this
element in the future.
The entertainment suffered greatly from a lack of space and a true area for a
band with a strong sound system. The Harvest festival should be
reconsidered when a true event plaza at Solaris becomes available.
Phone: 970-331-1645 Fax: 970-949-0581 e-mail: AimissVail@aol.com
WRIm
C O L D RA D D
INTERNATIONAL CYCLE CLASSIC
STAGE
VAIL+BEAVER CREEK
PROFESSIONAL CYCLING returns to
the Rocky Mountains with the 2008 Colorado Stage
International Cycle Classic, taking place August 22-24
in and around the Vail Valley. National and international
level Pro-Tour, Pro-Continental and Continental teams
will go head-to-head in this UCI 2.1 certified competition.
2008 PROPOSED SCHEDULE
FRIDAY, AUGUST 22
A challenging 135-mile ride that includes three mountain
passes and 11,000 feet of vertical gain.The race to the finish
is a lung-searing 3-mile uphill sprint to Beaver Creek Village.
SATURDAY, AUGUST 23
Starting in the heart of Vail Village, the Circuit Race is
an exciting event and the most spectator-friendly as riders
complete several laps of an eight-mile loop in and around
the Town of Vail.
SUNDAY, AUGUST 24
Cyclists begin in Vail and sprint half-way up Vail Pass on
this grueling course made legendary during the days of
the Coors Classic. Athletes cover 10 miles and 1.500
feet of elevation gain In this uphill race against the clock.
Rounding out the cycling action will be sports expos,
live music and other festivities for bike enthusiasts.
III
A PROJECT OF THE VAIL VALLEY FOUNDATION
888.883.VAIL (8245) 1 VVF.OR13
I1
COLORADO
INTERNATIONAL CYCLE CLASSIC
S TAG E
VAIL-BEAVER CREEK
AUGUST 22-24, 2008
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