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HomeMy WebLinkAbout2008-11-18 Support Documentation CSE Regular Meetingti teva mountain Y , n N: game,sVAIL VAIL COMMISSION ON SPECIAL EVENTS 2009 EVENT FUNDING APPLICATION Please print or type all information ? EVENT: Teva Mountain Games at Vail ? PROPOSED DATE(S): June 4 - 7.2009 . ? AMOUNT OF CASH FUNDING REQUESTED: $160.000 Total: ($1 l 0k for Overall TMG Event and $50k for the IFSC Climbing World Cut). - • PRODUCING ENTITY: _Vail Vallev Foundation President or Executive Director's Name: _ Ceil Folz Name and Title of Person Completing the Application:Mike Imhof. OL:...aons & Sales Address: PO Box 309. -Vail. CO.. 81658 Telephone: 970-949-1999 Cell: 970-331-6071 FAX: _970-949-9265 WEBSITE: www.tevamountaingames.com E-Mail Address: mimhof2wfora Organization's tax status: For Profit Non-Profit* x Not-for-Profit* Non-Profit (501 C-3), or Not-for-Profit (501 C-6) organizations, please attach current State Dep.. L..ent of Revenue Certificate with this application. Taxpayer ID#. 74-2215035 o Does the Event benefit a charity? Yes XX No o If yes, please name the beneficiary: -Charitable-Fundraisers will. take place throughout the event for diffQ.,.a.t. charities separate from -Vail. Vallev Foundation. Mission Statement: Providing leadershin in athletics, cultural, educational and community based endeavors to enhance and sustain the.ouality of life in the Vail Vallev for its residents and guests. Number of years your organization has been in business: 27 Y Brief Description of the Event: The Teva Mountain_-Game is-.a celeL.aCon of Athletes.. Art. Music and Mountains: The- Games will feature comuetitive events in kavakina,.raftins; mountain biking- road biking. fishing- trail running. and climbing. The Games will also focus on the . cultural aspects of mountain lifestyle by exnandine the focus on the. familv . clinics area which will teach guest nroner techniques in climbing. kavaking: road and mountain biking. TOWSE - I - Application for 2008 Funds Please describe briefly how you will use the funds that you are requesting from the CSE: o Keening the event within Vail has been beneficial to the Town of Vail and event producers. To have an event of this magnitude in such a uniaue venue takes a Qreat deal of infrastructure to ensure its success. The base allocation will be utilized to provide infrastructure needed to convert Vail into the ultimate mountain adventure olavaround attracting the ton athletes and entertainers in the countrv. Funds will also be utilized to fine tune ?.,.?.a...s ci...,,.,tly offered sustain a safe and user friendlv environment in Vail and increase the aualitv of production of the event. • Will additional in-kind services be required from the Town of Vail? Yes XX No If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic control, street closures, etc. The event promoter will be charged for all labor, materials and equipment unless such services are specifically exempted and app.., ved as part of the Special Events Permit. Please find the in-kind reauest below. • Is this a: New event Existing event _XX _ Number of years in existence 7 Location(s) of event in previous years: Vail Village and Homestake Creek • Number of participants (athletes, artists, exhibitors, etc.) anticipated 2.100 Number of volunteers needed 50 Number of event staff 50 Total Number of spectators anticipated - 36.000 Local 29 % In-state (non-local) 41 % Out of State 30 % • Should the CSE decide not to support this event, will it still occur? Yes x No? • What % of the total event budget is the CSE being asked to fund? 18% • What is the $ amount of sponsorships from alterative sources reflected in the event budget: _$705.000 • What % of the total event budget do you;,.,,,:,ct the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) _ 12% • If possible, would you intend to host the event in Vail beyond 2009? Yes XX No If yes, for how many years beyond 2009? For as many years as the event exists. • Do you anticipate requesting funding from the CSE next year? Yes _XX No Given that the CSE encourages the development of additional sponsors in order to leverage their own investments, and anticipates that as events become established they will become less reliant on public funds, what %, if any, of the total event budget do you anticipate requesting next year? _12% TOV/CSE -2- Application for 2008 Funds REQUIRED ATTACHMENTS (incomplete applications will not be considered): ? Detailed event budget, including all anticipated revenues and expenses. ? Marketing plan and detailed explanation of potential for sponsorships and media exposure. ? Previous year's event evaluation, including income and expense statement (if existing event). ? Past or projected demographics of event attendees and spending. ? Brief description of potential benefits to the Town of Vail, including an estimated # of in..?;,...ental room nights and increased spending generated. ? What return on investment should the Town of Vail expect? ? Organization rou'c;.a naming: ¦ All officers and respective positions ¦ Board of Directors and positions The CSE ar,,.Qciates the inclusion of any additional support materials, such as videotapes, programs, news articles and other printed materials. PLEASE SUBMIT 12 COr ri?,S (at least one formatted so as to be easily copied, Le. unbound, 8 % x 11 size) OF THE COMPLETED APPLICATION AND REQUIRED ATTAt mAENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: Teva Mountain Games at Vail PROPOSED DATES: June 4 - 7. 2009 Funding in the amount of was approved by the CSE on (date) Subject to the following conditions: Signature: CSE Coordinator Signature: Applicant Unless otherwise speed in the contract, CSE funds will be distributed per the following f..u.ala: ¦ 1/3 of the amount upon the signing of a contract stipulating the terms of the CSE's funding allocation. ¦ 1/3 of the amount upon verification of the placement of the first advertising ¦ 1/3 of the amount upon the completion of the event. TOWSE -3- Application for 2008 Funds ,4 t r teva .:: mountain gameS-VAiL 2009 Town, of Vail Commission on Special Events Application "Required Attachments** ? Marketing Plan To follow the success of the 2008 Mountain Games; event producers will conduct an extensive marketing campaign inclusive of television, nationally published magazines, newspaper, radio and the internet. o TV We will produce and syndicate a one hour show on one ofthe'major four networks (ABS, CBS, NBS, Fox). • Anticipating over 110. million cumulative available households ¦ We will. continue oui relationship with Comcast'iti'the Front Range markets of Denver Central, Jefferson County, Denver Southeast, Denver Southwest and Boulder o National Print ¦ Outside Magazine • . Outside Magazine is coming back to the Mountain Games for the third year. Mountain Games creative will be placed into no less then six magazines (national circulation of 650,000). In addition, Outside will provide editorial SUP ..rt leading up to and following the event: In 2008; Outside'provided extensive coverage. ¦ Teva Secured Media Buy, -1 million circulation guaranteed • -Example of 2008 _media: National Geoe. 4 - hic Adventure, National Sports. Network, Mountain Gazette, and other: regional . publications ¦ Vertical Media Partners - Full-page ads • Climbing Magazine = circulation of 40,490 • Urban Climber magazine - circulation of 307000 • Canoe and Kayak Magazine - circulation of 70,000 • Adventure Sports Magazine - circulation of 10,000 • Runners World - circulation of 20,100 _ • Running -Times - circulation of 1031500 • Biking - Partner yet to be determined- 0 . Southwest Fly fisherman - 179009 o . Regional / Local ¦ Radio • Denver - Entercom, KBPI and Rockies Radio • Western Slope - NRC Broadcasting and KZYR TOV/CSE .4. Application for 2009 Funds 1 ¦ Print • Another partner for the 2009 event is the Denver News Agency. Ten full page ads will be placed with them prior to the event. • Full page ads will be placed in sport specific publications across the country. Examples of publications are Windy City Sports, New England Sports and Competitor Southeast. • Full and half page ads will be placed in an extensive Western Slope campaign - Vail Daily, Vail Trail, Summit Daily, Aspen Times and Glenwood Post • Street Marketing. • Posters - will be distributed, throughout Colorado and Utah o Mountain.Games will hire recent college graduates to go to all shops that align with the games demographic. In these shops, they will hang up posters, educate the sales team about the event and keep them stocked on event and registration information. • Front Range Initiatives - Mountain Games will align with gyms throughout the Front. Range to provide training packages and provide discounted registration fees. o Internet ¦, www.tevamountainpames.com - The Mountain Games site will be modified and more interactive in 2009 with; extensive.live coverage, pre-event training tips and blop. ¦ On-line advertising - we will continue to grow our exposure of the event with key in industry partners with banner.ads. Partners include mountainbuzz.com, UrbanClimber.com, and, checkpointZero.com. In addition, banner ads will be placed on sponsor web sites such as Teva.com and Ouiside.com. ¦ Email Blast - Partners will send an email inviting those in their data base to attend the event. i.e. Teva.com, GNC,com, etc. ¦ Mountain Games database email blasts- Anticipating sending out ten informational emails to the Mountain Games database. o Public Relations ¦ An estimated ten journalist will attend the event to participate in a media. familiarization trip PR efforts will include all vertical and national lifestyle, publications and local and regional blitz ¦ Over 150 journalist requested media credentials in 2008 ? Previous event evaluation. o See attached TOV/CSE .5- Application for 2008 Funds Event Demographic o See attached ? Event Budget o See attached Town-of Vail's Return on Investment. o See attached - Town of Vail Benefits due to the Teva Mountain Games o Anticipating over 36,000+ people to attend the 2009 Games' o Increase on the over $179,000 in sales tax generated from the 2008 event o' Extensive national and regional media exposure o To be' associated with the largest outdoor adventure event in the country A Vail Valley Foundation Officers o . Ceil Folz - President o 1Vlike Imhof -VP of Operations & Sales o . Mark Fenstermacher = VP of Finance Town_ of Vail Request for In-Kind Services 2009 In-Kind Request: $9142 o Roundabout banners ment of banners in all four Vail roundabouts @ $500 each o Plac $2,000 e o Hanging flags and removal on International Bridge o Two people @ $35 per hour for two hours $140 o Bucker truck @ $75 per hour for two hours $150 o Bleacher pick up and return from Ford Park o Two trucks & lowboys @ $75 per hour for 4 hours $600 o Eight people @ $35 per hour for 32 hours (two firs for each load in/load out day) $1,120 o Freeride equipment pick up and return o. Two trucks & lowboys @ $75 per hour for 6 hours $900 o Eight people. @ $35 per hour for 40 hours (2.5 hours for load in and load out) $1,400 o Trash removal o Two people @ $30 per hour for 16 hours $480 o Police extra duty o. June 4th - Two officer @ $42 per hour for 4 hours. $336 o June 5th -Two officers @ $42 per hour for 6 hours (12 total hrs) $504 .o June 6th = Three officers .@ $42 per hour for 6 hours (18 total firs) $756 o June 7th -Three officers @ $42 per hour for 6 hours (18 total firs) $756 TOV/CSE -6- Application for 2008 Funds From. Kelli McDonald To: Jeannette Schulze CC: Pam Brandmeyer, Special Events; Terri Hanley Date: Monday - November .17, 2008.111:49 AM Subject: Re: Uonshead Holiday programming Good morning Jeanette, Sorry for not getting back to you last week.- I have been a bit. busy trying to finalize the supplemental funds from the Town of Vail for winter marketing AL a?zgies that go to market today. That said, I realize you need attention to this matter quickly. I will try to meet internally today with Pam Brandmeyer. and Sybill Navas to d,:16:....ine a course of action.. As I mentioned before, we should coordinate with Holidays in. Vail and the Tannenbaum Festival to make. these events each better. Under separate cover, I will forward you the most recent correspondence regarding the Tannenbaum Festival. Thanks much, Kelli Kelli McDonald Economic Development Manager Town of Vail kmcdonald@vaiilgov.com p: 970.479.2454 f: 970.479.2157 www.vailgov.com >>> Jeannette Schulze <JSc hulze@vailnsorts.com> 11/13/2008 4:17 PM >>> Hi Kelly, My apologies for the continued phone tag! Obviously both our schedules are very heavy these days. Rather than leaving another message let me summarize what we have in mind and I. would like.the opportunity to discuss this with you tomorrow. Just let me know what times you may have available and I will do my best to work around your schedule. Arrabelle has planned for a $50K holiday decoration package including large wreaths, garlands and a significant Christmas tree. Originally we planned to place a 40ft tree in the middle of Vail Square but then considered that- Lionshead has ,a large live tree on Sundial Plaza or above our ice rink which could be decorated by Arrabelle. We would be willing to 'provide decoration and installation of clear lights and full ' decoration. In addition, we brainstormed with the Uonshead Merchants on a tree lighting ceremony including carolers„ the Nut Guy, a Santa Throne and some other festive programming. We believe it is important to organize such an event for early December to draw more visitors into town. The LHM have some funds available for marketing these efforts so there would be no cost to any other entities. Our deco package will be installed Dec 4/5 and we would like to do the tree lighting Wof.-ony and associated i=64jes on Dec 5 starting at 5:30 p.n., probably about and hour to an hour and a half -event. The reason why I am turning to you for assistance is that it appears a tree. lighting ceremony in Uonshead is a sore subject to the. Vail merchants - or perhaps I misunderstood at the Construction mitigation group meeting. Also, I do not know if anyone other than the town owns the tree we suggest to decorate. Do I need.to dear this with anyone around us here - Landmark building, Sundial Plaza? I saw the multicolored lights have already been i, ulalled on the tree. We would need help with taking them off or if that help cannot be made available then we would ask our installer to take them off as we need clear lights for our deco package - which by the way is absolutely beautiful. This could be a really beautiful event and would draw locals, visitors who might come over from Birds of Prey and just generally visitors in the valley. Of course, as always we are quite pressed for time as we need to permit this event as soon as possible. I would like you feedback and hopefully support in making this happen. The only thing I ask for is a little sign at the decorated tree that its sponsored by the Arrabelle. In addition, you mentioned Lori and Susie. I would be happy to partner if there is still time. I was under the impression the Tannenbaum Festival did not get funding. Let me know when you have time tomorrow to discuss. I am available 8:30 - 9 a.m., 11a.m. and 2p.m. Many thanks, Jeannette Jeannette Schulze General Manager The Arrabelle at Vail Square RockResorts International, LLC 675 Lionshead Place Vail, Colorado 81657 Direct Line: 970-754-7781 Main Line: 970-754-iii/ * Conde Nast Traveler Hodist 2008 * Robb Report Luxury Resorts - 100 Ultimate Escapes * Elite Traveler 101 Best Suites in the World (ad: image002.gif@O lC945AB.63DCOEAO] <http://arrabelle. rockresorts.com/> <hI.l+,:ffi.mktvail.,:?,.6.com/ad/Ck/5910-44746-6426-63> A VAILRESORTS(r) Company Extraordinary Resorts. Exceptional Experiences. (tm) <http://i.mktvailresorts.com/ad/ck/5910-44746-6426-63> From: "Cell Fole <cfolz@vvf.org> To: "Stan 2emier" <-,,c-,ler@vaiigov.com>, "Pam Brandmeyer" <PBrandmeyer@vaiigov.com> Date: Friday - November 14, 2008 1:49 PM Subject: Sport Accord Hi guys- I'm working on rallying some $$ for the Vail Valley to have a booth at the Sport Accord that will take place in Denver this coming March. Sport Accord is THE annual gathering of the worlds International Governing Sports bodies. That means it is a meeting of the FIS, UCI for cycling, etc. They ALL come together and its a really big deal. The last time it was in the USA was 30 years ago. It would behoove us to have a presence for multiple reasons- it will allow us to meet the decision makers A u,,, numerous governing sports authorities who might consider major competitions in the Vail Valley. With our potential 2018 Olympic bid, we need to look interested and for our 2015 World Championships bid, It would be bad for Vail NOT to be represented. The VVF has a booth we could retrofit, but the space fee for the convention is $50,000. Pm hoping I can ask TOV, SCRC, VRI and TOA each for $10,000. The VVF of course would also fund $10,000 plus the booth. I know money Is tight- but do you think this is something TOV could swing? Cal President Vail Valley Foundation 970-949-1999 www.wforg www.vilarpac.org t' MiNl 1'ESe Town of Vail: Commission on. Special Events Meeting • Antlers @ Vail Conference Center October 28, 2008 @ 8:30 a.m. CSE Members. Present. Meggen Kirkham, Bobby Bank Rayla Kundolf, Heather Trub, Robert McKown, Kerry Donovan and Chairman Dave Chapin Staff Present.- Kelli McDonald Sybill Navas Chairman Dave Chapin called the meeting to order at 8:40 a.m. Motion to approve the minutes of the meetings of September 23 and October 14; 2008 as presented: ? M/S/P: Robert McKown/Bobby Bank/Unanimous At the CSE's meeting on October 14, the motion to allocate $4200 to Elevation Labs; LLC for the Geo-cache event and $600 to the Vail Symposium for the Unlimited Adventure Speaker Series passed by a vote. of 3-2, with only 5 members r. Q.,ent. Since the CSE is required by the Town, Code to pass actions with a minimum of 4 positive votes, it is n.,. ':.bsary to ratify the decision. Motion to ratify the CSE's October 14, 2008 funding allocation as described above: M/S/P: Bobby.Bank/Kerry Donovan/Unanimous Administrative Items: (15 minutes) Sybill requested that the CSE add. an Executive Session to the agenda at a convenient opportunity during the day, pursuant to 1)C.R.S. 24-6-402(4Xe) to determine positions, • develop a au4?egy and instruct negotiators. • Review status of 2008 Contracts and Financial Report: no issues were raised. • Event : Survey Proposal: Update C..,..: Kelli McDonald. on the status of a v.,posal for providing event producers with an intercept survey template that will allow for an "apples to apples" comparison for a variety of events, and provide the specific 'information that both the CSE and the VLMDAC are seeking. • Review application for funds from Project Sport for the US Half Marathon Vail. Due to the fact that they are producing a similar event in San Francisco, Ryan Dawkins is unable to attend, but will be available by phone to answer any questions. There was consensus to discuss this application at the end of the day. Presentations of Funding Applications for 2009.Events: At the request of the respective producers, funding applications L.-.. The Session and. GruVe. Vail have been. ,....oved from consid...6on. The remaining applications were re..*; ailted. and discussed as follows: Vail Lacrosse Shootout: $15,000 Jim and Dave Soran. Jim explained that their original CSE funding was used to retire- debt and that the current request is needed as assistance to transition to an event that can continue into the future as they increase efforts to advertise nationally, marketing both the event and Vail. Stating that field costs are going up, he noted, that they receive no revenue from concessions- which is not the same as in most other venues. He explained that the event utilizes all fields in the valley to Edwards, but all of the • championship games are in Ford Park CSE/sn Minutes: October 28,.2008 _ Page 1 of 9 Vail_ Valley Challenge Cup: $5000 Susie Hervert, accompanied by Jennifer Vance, Executive Director of the Vail Valley Soccer Club. Susie explained that the tournament has been held for 20+ years, and that it is THE soccer tournament to attend in Colorado, utilizing all the fields from Vail to Edwards. The event brings. 5000 people. to Vail at time when there is no one, attracting 96 teams that fill many -hotels:in Vail. She added that they work closely with the Vail Valley Partnership, although this year there were difficulties with hotel bookings and lodging commissions were less. They are seeking additional funds to r.r,...ote . the tournament, with all monies raised going to, fund the overall club annual budget. Vail Whitewater Park, Kayak Demo Series: $2050 - Sean Glackin described the concept as an opportunity to showcase the new bladder system that TOV put in Gore Creek and to create a better use of the TOV's infrastructure- with the suggestion: arising from a meeting attended by Greg Barrie, K OH McDonald, Pam Brandmeyer, Mike Ortiz and Chad Young. and Joe Blair. CSE members.remarked that $200 is not enough to effectively market the idea, but Sean responded that they would like to get. something o;.A:ed that might grow in the future. CSE members agreed that, grass roots is a good concept, but that there will need to develop a better way to get the word out. USSA Alpine Junior Olympics: $10,000 Nigel Cooper of Ski and Snowboard Club Vail informed the CSE that the race has been hosted in Vail often; including last year and that they would like to make it the permanent venue. Kids travel from: 15 states. The funding request is intended to subsidize the video production that is given to all of the athletes attending. CSE members noted that it is unfortunate that-die last day of racing is scheduled' for Beaver Creek. Kick It 3v3 Soccer: $50,000 Dan Cramer stated that they had been partners for -10 years in Vail and know that the event has generated significant revenue for the Town of Vail Jt is part of a unique National Tour, which consists of a number of local events that feed 10 . ?,e:onal events similar- to Vail across country, culminating in the National Championships at Disney World. Dan noted a number of challenges in Vail including the lack of space, double venues between the athletic field and the softball fields, and a 6pm.time limitation to accommodate the amphitheater concerts, the combination of which has prompted them to turn it into a 3 day event.: This provides greater input for the cy......unity, -as people come up on Thursday, more local staff is hired and more lodging/restaurant dollars come into the community. He stressed that they need some assistance with associated costs- i.e.- the fields-$5000, explaining that other communities don't have the field .,,..gal fees.. Dan continued to explain that the Teams consist of members from 6.years old, who come with rest of family, to adults- bringing in a total of about 8100 people, many of who stay on to vacation in. Vail. As a company, they spend significant dollars in marketing these ev...i, nationally and recognize that the Vail brand helps to support other locations that build to bring folks here. He added that they do not expect significant negative impacts fi .... the economic hard times, as a high-income level demographic supports them and people are always willing.to'invest-in their kids. They are looking to expand the number of cities they hold tournaments in, and after 10 years of partnering and investing in this community; are not seeking an alternative to the Vail site. King of the Mountain Volleyball: $10,000 Leon Fell cited the 37 year history of the • event and that 8 years ago it had almost dr. j ,r ad away, but it has now come back to be the 2nd largest volleyball tournament in the region. (2 rd to Aspen) He added that Father's CSE/sn Minutes: October 28, 2008 Page 2 of 9 Day weekend provides a good setting for. family activity and they have been, successful in growing the-junior components of.the.event. He closed by,,.,L&t;ng that it is a simple event to put on- the nets and staff are the infrastructure, but additional sand courts would help • the event to expand beyond ck...,..t limitations. • i r, JA Mountain Games:" $1.10,000 + $50,000 IFSC World Cup Climbing Joe Blair and Joel Heath gave a Power Point presentation on the history.. and, expectations of the event. Some of the highlights include: Avg household income: $94,500- for spectators 2% are the "core" athletes • Continue to-grow lifestyle components of the event- 0 Concerts/parties/art, photo,.,.vhy exhibits and competitions/film etc. o Add a charity crawl to benefit each of the e,...,e's events o Adventure Village: family type atmosphere • All sponsors do, significant marketing in addition to what TEVA marketing is • Spanish speaking hosts: Telemundo 6,6.' ,.ue good demographic is important Some events are - "sold out" and there is a need to expand. Joe stated that they are looking for di&.,:,ut.areas of town to ;host additional events, while noting the importance of keeping critical energy in a critical place with such a big infrastructure need. • Possible additions for next year: o Looking at citizen ride-.road cycling. event o '/z Marathon- hill" climb up Vail pass (running) Joel stated that they have, excellent traction this year on sponsorships- they just signed Swiss Army and a presenting sponsor, is close. Bob McKown asked how attendance is measured, and Joel replied that it is • challenging. Several . ,:,l:ve methods have been tested, including" counting VW labels- seeking your "twin" to.,"-;,.ve, a prize etc. Joel closed by .;,...arking that surveys, in order to v.,.. tide meaningful inf.,,.,ation, should be, taken by a"common "group" at each 'event- not by the individual event producers, " and added that the challenge will be getting accurate attendance figures. Farmers Market: $75,000 Angela Mueller and Marc LaVam- and Rick Scalpello, Marty Stewart- distributed an event recap + CD. Highlights: • Sales tax from market went up 18% this year • Added value to guests- reason to stay in Vail • Advertising: ability for individual, businesses to add their copy,, as well as other events in TOV • All ads- had call to action/hotel contact etc. -4his year; increased the exposure significantly to all of Colorado " Ads on Plum: year round • Vail Daily: presenting sponsor- 200K in ad • Comcast: 90K in kind 'ad These. entities make the market happen' Weaknesses: • The budget wasn't ready for the added markets in Sept (through the 21,x- can't do • again without additional funding • Finding sponsors for markets is difficult-looking to the local businesses CSE/sn Minutes:. October 28, 2009 Page 3 of 9 • Weather can be weakness or a.,L,...gdi • Market: can't afford 3 bands each week- most weeks did have 3/ when. didn't have that many it -vas noticed In summary: • • Last year's CSE funds only adequate for 13 markets • Record crowds on every Sunday: more days on &a.,ulage Rd. than in other years. • Sundays: keep people in'town for another day • Total budget: advertising in-kind brings total budget to over $400K- • Exceilent.value for CSE about $5000 per event date • "Services' line item in budget has increased as move from volunteer run to paid director. Meggen Kirkham suggested that they might get more bang for buck with electronic ads- work w/a&providers Lionshead Merchants Association: 3 Events Many members of the Lionshead business community were: in attendance to support the funding of the following events. • Lionshead. Friday Afternoon Club: $30,000 Add to the success of last year's event. • Colorado Grand: $5,000; Opportunity exits to i.ul ave next year ongetting lodging info out.to auto clubs. Car owners become guests- these are a high demographic who enjoy their stay- will come back. The Lionshead business community loved this event- as the demographic was excellent for business. • Vail Antique F L.'4,:'. 6,aL• $12,000 • Sarah Franke/Brian.Nolan: Brian asked that the CSE consider full funding for these events this year, adding that "we'll ask for 50% next and after that won't come back- realize this is a means of establishing these 3 events- with a merchants association backing them." He stated that there are at least 2 people considering underwriting the Friday Afternoon Club, but they may back out with the anticipation. of eeonoinic hard tines: 'He also stated that funding consideration for the successful Jazz @ Vail Square has been moved to Council's purview, and the Chili Cook Off to the VCBA. Kerry Donovan asked if there might be an additional funding source from the Colorado Grand, to which Brian responded, "No.'" Meggen Kirkham reiterated her request from a previous meeting, "please get new logo for LH Merchants." Vail Chamber and. Business Association: 3 events/Bill Suarez and Joyce Gedelman-Viers Bob McKown stated that Bill Su,.,.,. is his r,..Floyer, and is here as a ,,,,.esentative of the VCBA. Bob feels there is no financial benefit to himself personally, that he can vote objectively, and therefore determined that there was no need to recuse himself. Joyce and Bill described the goals o all three events to be bringing families in to the community, to create a, fun festive environment and to make the events free for business community participation- as it is the mission of the VCBA to help that sector. CSE/sn Minutes: October 28, 2008 Page 4 of 9 • South of the Border Fiesta: $25,042 Described as an event with the chili cook off at "heart- center; " it has been positioned to accommodate the LH merchants interest in having a kick- off event coinciding with the.Gondola, opening weekend. and the summer solstice. BBQ Bonanza: $26,717 This event is intended to provide a similar kick-off to summer in Vail Village, and with the Arts Festival and Lacrosse tournament as complimentary events could provide stimulus for a destination weekend Joyce reported that 24 restaurants participated last year, as well as a number of retail businesses and product sponsors, and that most have indicated they would do it again. They have contacted the BBQ association in Denver, with an eye to expanding the judging and bringing in more people (cookers) They will continue to work to secure a "celebrity" type chef. In response to a question about the $5000 management fee, Joyce replied that the VCBA is not in the business of making. money from events, rather are in the business of promoting the. business .,,x. .unity and the fee is intended to cover organizing labor costs. Sweet on Vail: $17,992 Proposed for a mid-August weekend, this event is intended to . provide stimulus during one of the identified slow periods of the _summer- with the weekend of the 15s' being pre&.,Qd, as it is just prior to most kids going back to school. The concept is again to ,showcase the excellent restaurants and chefs in Vail with a focus on.desserts. Activities might include cake/pie chocolate competitions, pastry chef demon.,L A:ons, a. myriad of children's activities such as cooking/cupcake dec..&« ng contest, a sundaes bar, and a 50's band- harkening back to era we don't address just as major: st...uer events are winding down. Eagle Valley Events: 3 events/Laurie Asmussen • Vail -Arts Festival: $25,000 Laurie explained the move to the last. weekend in June was made on account of scheduling conflicts with the Jazz concerts at Arrabelle, and in the hope of drier w,,d er patterns ?,. o wiling. The date change will also 1.,, vide opportunity to package the marketing with America Days activities. Changes will. include shrinking the, number of artists to about 75; in. order to accommodate the smaller venue footprint and. enhancing the festival by adding elements of food and wine, entertainment and more kids' activities. Reiterating her commitment to stay in Lionshead and make the event better every year, she described it as an ambient type event that gives people something to do while they are here and that augments the sales tax numbers. Rayla Kundolf asked if the event was sanctioned, to which Laurie replied yes, that it is juried in February along with the Telluride, Cherry Creek and Crested Butte events. Rayla then asked if we might gain some synergy by marketing alongside those as, Q.Lw. Kelli McDonald remarked that several people she had spoken with felt the quality of the art at the Vail event was much higher this year than at the Beaver Creek Arts Festival. • America Days: $60,000 Laurie stated that although sponsorships for this event seem as solid -as last year, she is seeking additional. funding to be able to continue to bring back the marching bands. The cost of bringing in the Pueblo High_ School band has in.,..,ased significantly, with rooms and the bus. She thanked the Town of Vail information office for their tremendous support in helping. to provide the community with all of the weekend - activities. 0 CSE/sn Minutes: October 28, 2008 Page 5 of 9 Holidays.in Vail: $409000 Laurie explained that 25% of the cost of this event is in the fireworks on'New Year's Eve. On December 19, the holiday tree lighting will begin in Lionshead, followed by,a light parade to Slifer Plaza and :a tree lighting ceremony there. She is looking at the possibility of opening the parade up to community participation. Sybill • recommended to the CSE that they consider withholding funds for the early ski season events next year (Holidays. in Vail; Snow Daze) in order to evaluate.how they work out,this.year and to take, advantage of the ;,?,L, time to -better define what the community wants. The goal . should be'to formulate 'an overall plan that would create an umbrella under which a number of events and activities could be marketed to start the season off with a bang at Thanksgiving and go through New Year's Eve. The meeting adjourned for lunch @ 12:30 and reconvened @ ipm. • Share our Strength/Taste of the Nation: Laura Hagan $10,000 Laura explained the program, founded in Denver, is the leading. organization nationwide addressing.childhood hunger- having raised over $70M since inception. With a goal of distributing 100% of ticket money to beneficiaries, the organization relies heavily on in-kind support fi.; communities and chefs. She stated that there are added challenges to holding the event in small co......anities, because. there are more costs to producing the event itself. However, citing the desire to position the event between the Taste of Vail and Gourmet on Gore, Laura explained that Vail is "the only place to be in the mountains" on account of the high-level restaurant community. Noting that the r.?.,,ased date conflicts with the opening concert of the New York Philharmonic and the Bravo! Gala, Sybill suggested alternative dates should be considered-. as the clientele would be similar.. Bobby Bank suggested November or May, when there is little else going on. Vail Symposium/Unlimited Adventure Speakers Series: Fraidy Aber, Rob Levine $7500 Fraidy explained that the event had been moved from the Library to the Donovan Pavilion because they had so many people attending and cited a ,Lwig cross appeal to seniors; kids and adults, visitors and locals. The early start time is intended to encourage people to stay in town and go on to dinner. They are considering moving up the first event into January, as it is an indoor event that-works well for colder, less busy times. Meggen Kirkham commented that it seems to be an event that has a lot of possibility for a corporate, underwriter. GPS-athon, renamed the GeoCache Dash Vail, $4500: Peter Mason, rQy.,.senting Elevation Innovation Labs explained that their focus is to provide an activity that appeals to out of town visitors and local families as well. He expressed confidence that sponsorships would be available fi.,... a list of out-door related companies who have supported some. of their other events, as well as from local businesses. He stated that they could be flexible on the date, as the CSE desires. Motion to.go into `E ecutive Session @ 1:55, pursuant to 1)C.RS.'246-402(4)(e) to determine positions, develop.a strategy and instruct negotiators. M/S/P: Robert McKown/Kerry Donovan/Unanimous Following a statement by Kerry Donovan that "No decisions were made and the discussion focused on only the parameters as moved," there was a motion to re-convene the public meeting @ 2:15 p.m. • VS/P: Robert McKown, Heather Trub, Unanimous CSE/sn Minutes: October 28, 2008 Page 6 of 9 r • Vail Film Festival: $85,000 Sean and Scott Cross gave a PowerPoint pres,...t"tion to review the highlights of last year's event, and highlighted the excellent. PR effect of the Product RED partnership, which they hope to expand. They announced a new "online festival" that t will be going up in January, and which will provide more exposure for their sponsors. They also announced that Best Life will no longer be the title sponsor, but that they are close to signing an alternative, better "fit,' magazine with more money and that most of the other sponsors will be returning. 2009 venues will include Vail. Mountain School and the Cascade Theater again, but the host site has not yet been determined. Taste of Vail: $50,000 Mickey Werner and Susan.Fritz announced it to be the 20* annual coming up! They-c..... Led that they have hired A PR_ group to gain media exposure for the event and stated that-the concept for the overall event began with and continues to be grounded in getting: the name "Vail" in places where we could never get- the same return with marketing.dollars. Winemakers fl. around the world continue participate, and they hope to go after the organic factor in wine this, year, with Fetzer, the godfather of. organic California wines, leading the pack. CeleL.:ty chefs generate great press coverage for Vail, however with some sponsors cutting back as a result of the tumultuous economic times, they believe now is the time, to be agr,.,,asive and not cut back on marketing. • Ambient Street Entertainment: $50,235 Ma.,,.. Lasky, Diane Moudy reaffirmed their ability to be flexible with both the schedule and the budget and that it is possible to provide a less expensive program of perf:,....ers. They added that they try to book locally when possible. Highline Sports and Entertainment/Jeff Brausch represented the following 5 funding applications and used a PowerPoint presentation to highlight each event: • CarniVail: $20,000: Jeff noted the proposed addition of. a headliner concert at Dobson Arena on Friday, February 27 to incentivize people to stay for the week, or come upon Friday and stay for weekend. Meggen Kirkham added that Vail Resorts had allocated additional money this season to grow this event. Spring Back to Vail: $100,000: An additional free concert in the village on closing day has been added to the schedule to encourage people to get off the mountain. Gourmet on Gore: $75,000 Citing comments from some of the restau...,.t community, Sybill encouraged Jeff to look at how to better interface the event with the restaurants to insure the event is a win win opportunity for them. • Oktoberfest: $82,500 Comments from the CSE included remarks that the L"X prices were higher this year and the need to know who the music acts are earlier. In response to a question regarding whether Coleman would remain the exclusive bratwurst sponsor, Jeff replied that is not know yet they were signed. as a one-year sponsor and that the decision comes down to a dollars and cents benefit to the event. Snow Daze: $100,000 Bob McKown asked how they are able to keep track of the attendance numbers. Jeff replied that they use a "glimpse of a particular time period" and measure the food and beverage sales. He stated that they are estimating 50,000 people for this year's event. Responding to a question regarding sponsorship sales, Jeff responded that "right now, we're OK, but that it will-be harder 'to get people here and harder to get them to CSE/sn Minutes: October 28, 2008 Page 7 of 9 spend money. He stated that their relationship with Vail Resorts is good, and that`they are committed to being a good custodian of the events. He added that ambient events and activities are OK, but that it is important to vw,,..y about the traffic drivers that get people here and get them to come back. • • US Half Marathon, Project Sport: $33,000 - Ryan Dawkins was unable to attend on account of their flagship event, the San Francisco Half Marathon, taking place this coming weekend. CSE embersfelt that the. lack. of.?,r.?.? ?.tution for this-proposal made consideration of this proposal difficult., Issues cited included: o Budget seems too high o Competes w/existing- races offered by the VRD the Teva Games o- End of June dates are not good, as that is not a need time given the number of other event t,i u?, u sal5 tinder consid.;.a al on CSE members recommended that the event producer consider-partnering with one of the other producers of running events, such as the VRD or Untraditional Marketing's.Teva Games, or roll into the V VP/VLMDAC' recruitment proe. "k.?: Consideration of Street Beat Concert Schedule for 2009: In light of the comments offered by the VEAC encouraging activity in the early winter season "need times,"does .does the CSE wish to forward a recommendation to the council to tie the funding for this event in 2009 to a condition that would require that a least one of the concerts take place in December? CSE members, felt that the Vail Valley Foundation, as the event producer, had a good . und...,"4ing of how the event works. best, particularly with respect to the weather. at that time of year-and the other activities being offered, and ae. Qd by consensus notto forward a recommendation to impose the condition. • Review Funding Allocation Strategy for Presentation to the T Council on November 4: Surveys: CSE members were unable to ag.,x. as to whether or not these should be required of the individual events for the following reasons: Reasons not to st.,r, ? ft the survey proposal: • For smaller events, $2800 is a.significant portion of the budget. • Larger events have to .take surveys anyway and the information. is critical. to the successfiil sale of sponsorships. • The funds would be better spent adding more events. • The information is not accurate anyway, particularly without measurable attendance numbers. • It is easy to see the impact of successful events such as the Teva Mountain Games and the Farmers' Market without taking surveys. Reasons to support the survey proposal: •. Apples to apples comparison of events. • A better understanding of the ROI to the Town and provides, an argument for continued inv..?,L ..ent m Special Events. • It would provide more objective inf.....ation, as opposed to relying on the event .. producers''- presentations. • Can be used as a benchmark to measure imr.., ,rement in the future. • It was agreed to ask the council for. direction on this issue. CSE/sn Minutes: October 28, 2008 Page 8 of 9 Meggen Kirkham left the meeting @ 5:30p.m. CSE members affirmed by consensus that they are sensitive to the cilll;.ll'. economic situation and the recommendations &A-Al the VEAC and the VL;MDAC to.put additional emphasis on "head in beds." They remained strong in their c, Y....,,itment to the criteria listed on the Event. Grading Sheet, and all agreed that document does accurately and strongly ;.sent the funding strategy.. They also discussed holding back.some of the budget (up to $150,000) and not allocating funds at this time for events in the early ski season next year, pending opportunity to evaluate how the season develops with r..,,ect to the economic downturn, and to assess how these events- go in the next couple of months. It is clear there is a desire from the business community, to kick- off the season earlier and to expand the focus to include some kind of activities at Thanksgiving. Motion to adjourn at 6:00 p.m.: ? MIS/P: Kerry Donovan/Bobby Bank/Unanimous Minutes taken and submitted by Sybill P, Navas, CSE Coordinator October 28, 2008 Approved by 11/18/2008 . Dave Chapin, CSE Chairman Date • CSE/sn Minutes: October 28, 2009 Page 9 of 9 Minutes of the October 28 meeting will be sent by email prior to next Tuesday's meeting. PUBLIC NOTICE: Town of Vail: Commission on. Special Events Meeting Vail Town. Council Chambers "Tuesday, November 18, 2008 @ 8:30 a.m. ** Please note early start time. - AGENDA: Administrative Items: (15 minutes) Al,,v. „val of the Minutes of the meeting of October 28, 2008 Coordinator Report: • Review status of Co..uucts and Financial Report • 2008 Snapshot Subscription Insert. .0 Reminder: The terms of CSE members Dave Chapin, Meggen Kirkham and Heather Trub expire on December 31, 2008. Those who wish to apply should submit a letter of int,...4t to the Vail Town Clerk, Lorelei Donaldson, no later than December 10. Interviews will be scheduled for the council's work session on Tuesday, December 16. • Review CSE Meeting Schedule for 2009: Consider moving the meeting to the 2? Tuesday of each month? • Direction from Council from the November 4 presentation Event Survey Proposal: (15 minutes) Kelli McDonald will present a proposal for 1,.v aiding event producers with an intercept survey template that will allow for an "apples to apples" comparison for a variety of events, and r.v side the specific information that both the CSE and the VLMDAC are seeking. Does the CSE want to dedicate apart of the 2009 budget for this purpose, and/or pass the expense on to event organizers as a condition of receiving funding at a specified level and above? TEVA Mountain Games: The TEVA Mountain Games have been sold to the Vail Valley Foundation. Consider the transfer of the funding application and review changes that might be expected to the event w/the Vail Valley Foundation as the producer. (15 minutes) Determine 2009 Event Funding Allocations: for 2009 events that submitted applications as part of the annual CSE RPF process. (1 %s hours) New Business: (5 minutes) Adjournment: 10:50 a.m. Town. of Vail: Commission on Special. Events Meeting Vail Town Council Chambers "Tuesday, November 18, 2008 @ 8:30 a. nL * * Please note early start, time. AGENDA: Administrative Items: (15 minutes) • Approval of the Minutes of the meeting of October 28, 2008 Coordinator Report: • Review status of Contracts and Financial Report * 2008 Snapshot Subscription Insert Reminder: The terms of CSE members Dave Chapin, Meggen Kirkham and Heather Trub expire on December 31, 2008. Those who wish to apply should submit a letter of interest to the Vail Town Clerk, Lorelei Donaldson, no later than December 10. Interviews will be scheduled for the council's work session on Tuesday, December 16. • Review CSE' Meeting Schedule for 2009: Consider moving the meeting to the 2°d Tuesday of each month? • Direction from Council from the November 4 presentation Event Survey Proposal: (15 minutes) Kelli McDonald will present a proposal for providing event producers with an intercept survey template that will allow for an "apples to apples" comparison for a variety of events, and provide the specific information that both the CSE and the VLMDAC are seeking. Does the CSE want to dedicate a part of the 2009 budget for this purpose, and/or pass the expense on to event organizers as a condition of receiving funding at a specified level and above? TEVA Mountain Games: The TEVA Mountain Games have been sold to the Vail Valley Foundation. Consider the transfer of the funding application and review changes that might be expected to the event w/the Vail Valley Foundation as the producer. (15 minutes) Determine 2009 Event Funding Allocations: for 2009 events that submitted applications as part of the annual CSE RPF process. (1 %s hours) New Business: (5 minutes) Adjournment: 10:50 a.m. CSE1sn 2008 Contracts and Payment Status CSE 2008 FUNDING ALLOCATIONS: CONTRACT AND PAYMENT STATUS 2008 Town Council Allocation for Direct Event Funding: $765,250 Event: Producing Entity: date 2008 Dates: 2008 CBE Funds Allocated: >Carnivail Highline Sports & Entertainment 213 February 3.5 $7,880 The Session Vail Valley Foundation 217 February 7-10 $13,174 Taste of Vail Taste of Vail 412 April 2.5 $9,850 Vail Film Festival Vail Film Institute 413 April 3-6 $59,100 Spring Back to Vail Highline Sports & Entertainment 4f7 April 7- 13 $73,875 Teva Mountain Games Untradlibnal Marketing 6/4 June 4.8 $93,575 King of the Mtn Volleyball King of the Mountain Volleyball 6/13 June 13.15 $7,880 Veil Farmers' Market (Sundays) Meadow Drive Partnership 6115 Jun 15• Sep 7 $54,175 Ambient Street Entertainment' Resort Events 8120 June 20- Sep 1 $50,235 BBQ Bonanza Vail Chamber and Business Association 6121 21-Jun $9,850 Lacrosse Shootout Colorado Lacrosse Promotion' 8128 June 28- July a $10,000 America Days Eagle Valley Events 714 4-Jul $50,235 >FridayAftemoonClub Moon River Ranch 7/11 Summer 2008 $14,775 >Jau® Vail Square (Thursdays) Vall Jazz Foundation 7/31 Jul 31-Aug 28 $26,595 >Rocky Mountain Antique Festival Moon River Ranch 811 August 1.3 $3,448 Kick-It 30 Soccer Tour Team Championships International 811 August 1.3 $30,000 Vail Arts Festival Eagle Valley Events 8/8 August 8.10 $18,223 Gourmet on Gore High9ne Sports & Entertainment 8129 August 29- 30 $44,325 OktoberfestlHighline Sports Highfine Sports & Entertainment 915 Sep 5-7, 12-14 $81,263 Colorado Grand Colorado Grand 9/19 Sept 19.20 $2,463 >Lionshead Chili Cook-O8 Vail ReeteurentAssociation 9/27 27-Sep $0 Book Workshops Vail Symposium 10120 Oct 20 & 27 $600 Snow Daze Highline Sports & Entertainment 12/1 December 8- 15 $64,025 GPS-athon Elevation Labs 12/12 December 12.13 $4,200 Holidays in Vail Eagle Valley Events 12!19 Dec 19.31 $35,460 TOTAL CSE ALLOCATIONS: --- -- - ----- -- --- $765,206 - "CSE Funds Remaining: E44 '3nl year of 3 year centred with Colorado Lacrosse Promotions "Any defk$t In allocated funds will come out of the 2008 CSE operating expenses Contract Status: COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE as of 9/12 CANCELLED 9/22 as of 10/28 submitted #2 on 11/12 as of 11105 as of 5129 $7,880 $13,174 $9,850 $19,700 $24,1126 $33,575 $2,680 $18,058 $25,235 $3,284 $10,000 $16,901 $7,387.50 $8,865 $3,448 $10,000 $8,223 $14,775 $27,263 $2,463 $4,925 $600 $21,342 $4,200 $11,820 Funds Paid Out: $19,700 $19,700 $24,625 $24,625 $30,000 $30,000 $2,600 $2,600 $18,058 $18,058 $25,000 $3,283 $3,283 $16,667 $16,667 $7,387.50 $6,865 $8,885 $10,000 $10,000 $6,000 $6,000 $14,775 $14,775 $27,000 $27,000 $4,925 REVISED: 11113108 i Total Funds Amount Still TOV Rt)M" '" Redo TV Inc?etnentaI Attendance Paid Oar Owed: Spalding $7,880 $0 $251,600 32.1 $6,290,000 10,000 $13,174 $0 ? ? ? 20,000 $9,850 $0 ? ? ? ? $59,100 $0 ? ? ? 12,500 $73,875 $0 $672,424 11.75.1 $21,810,600 30,000 $93,575 $0 $179,416 31.24:1 $4,485,407 35,000 $7,880 $0 ? ? ? ? $54,175 $0 $50,235 $0 ? ? ? ? $9,850 $0 ? ? ? ? $10,000 $0 $85,000 8.5:1 $1,930,552 5000 $50,235 $0 ? ? ? 35,000 $14,775.00 $0 ? ? ? 2,900 $26,595 $0 ? ? ? 1300 $3,448 $0 7 ? ? 7,500 $30,000 $0 $52,800 1.76:1 $1,200,000 8100 $18,223 $0 ? ? ? 3,000 $44,325 $0 $75,300 70-1 $1,882,800 18,000 $81,263 $0 $289,000 256.1 $1,225,000 40,000 $2,463 $0 $0 $0 $600 $0 $21,342 $42,583 $4,200 $0 $11,820 $23,640 $698,883.00 $66,323.00 $1,805,540 $44,824,059 227,400 -Based on sdddianai sales tau generated - Town-wide RQI based on Retail Reverse oar 8 of CBE Fundina TOWN OF VAIL Lommission on Npeciai ;vents Do you grant to be informed abort upcoming Special Events happening in Vail? A Special Event "SNAPSHOT" is sent out via the Town.of Vail's a-mail. system each time an application for a Special Event. Permit. is filed. In addition- to a brief description of the upcoming even4 this "SNAPSHOT" will include contact information should you have an interest in participating as a vendor, entertainer or sponsor, or if you have any: questions or concerns. The SNAPSHOTS provide. you a when large events are scheduled, so that yo- ' can staff and stock your h' u business appropriately. Local business license holders may participate in a special event under the following conditions: Approval of the Special Event producer. A willingness to comply with the theme and ambience of the event as directed by the event organizer. Your business is listed, on the Special Event Permit Application which is due a minimum of 45 days prior to the event. Event information can also be found on the online calendar at vail.com Here's how to sign-up- to receive, and informative Vail Special-Event SN"SHOTS.-.. 1. Online: go to vallaov.com 2. Click on the "Town Services" menu 3. Select: "Vail-Mail Subscriptions." 4. Enter your email address and choose: Vail Special Event Snapshots. Questions may be addressed to: Sybill Navas, Special Events Coordinator at wecialevents6vailaov.com or 970 376-2394. CSE Dec 2008 TOWN OF VAI 000 COMMISSION ON SPECIAL EVENTS Commis 2009 REGULAIE The regular monthly meeting of t month, in the Vail Town Council scheduled when deemed necessax L - y: -OI1_ Q SUE la?+ sio nL. 1i 3E is usually helE . on th ecc nbers beginni` it 9:0 7?4 • Tuesday, January 13 • February 2009/TBD: Joint meeting between CSE and VLMDAC 5 • Tuesday, February 10 • Tuesday, March 10 • Tuesday, Apri114 • Tuesday, May 12 • Tuesday, June 9 • Tuesday, July 7 • Tuesday, August 11 • Tuesday, September 8 • September 2008/ t nD: Joint meeting between CSE and VLMDAC • Tuesday, October 13 October 2009/t Yso: Joint meeting with ERC, CSE and Local Event Producers • Tuesday, November 10: Presentation of RFP's for 2009 Events. All day meeting. • Tuesday, December 8 CSE/sn CSE 2009 Meeting Schedule Revised: 11/12/2008 MEMO: Recap of Presentation to Council at November 4, 2008 Work Session TO: Commission on Special Events FROM: Sybill Navas, CSE Coordinator DATE: 11/4/2008 '09 Funding Allocation Strategy: • Utilize the Event Rating Grids as a tool to measure how each event matches the CSE criteria for event funding • Heightened focus on events that put "heads in beds." • Hold back funds for the November/December '09 events until we see how they go this year and how the season develops in the difficult economic climate. Re-evaluate the early season activities with an eye to promoting activities &.,. Thanksgiving to New Years. • Don't hesitate to consider events that take place during the winter. • Fun! The council expressed support of the allocation strategy as presented,- with particular attention to the heightened focus on "heads in beds. " They also endorsed the development of an event or concept that covers the time frame from Thanksgiving to New, Year's in '09. The issue of double event scheduling was raised again - i.e. Taste of Vail and Vail Film Festival, but the overall point of view was that although the situation is not the preferred. one, there are worse problems. to have than having two great events at the same time. The guests benefit. l Surveys: Kelli and I explained the difficulty with getting comparable and consistent information fi,,... the producers themselves. 3 alternatives were presented. • None. Cost: $0 Intercept Surveys of the top 8 events (those receiving over $50,000 in CSE funds) Estimated Cost: $26,000 •. Intercept Surveys of the top 15 events (those receiving over $20,000 in CSE fimds) Estimated Cost: $45,000 Mayor Cleveland felt that the "top 8 events" option reflected only about 3% of the budget and would be a viable plan. Others stated that the "top 15 events" option would provide better inL.."tion- as everybody already knows that the TEVA Games and the Farmers' Market are hits. Finally, Mark Gordon suggested the "no surveys" option- stating that it would be a bad year to set a benchmark. given the unstable economic situation and that it might make sense to put it off for a year: Final di i, .0n was whatever the CSE &L, ,....ines to be the best in this regard is OK by them. MEMO: TO: CSE FROM: Sybill Navas, CSE Coordinator DATE: November 13, 2008 Possible Options for Event Intercept Surveys: 1. None: cost $0 2. Intercept surveys of the top 8 events (receiving $50,000 and above from the CSE) Estimated cost: $26,000 If passed: on to individual producers: cost to each event is $2800, plus $3600 from the CSE's event budget 3. Intercept surveys of the top 15 events (receiving $20,000 and above from the CSE) Estimated cost: $45,000 If passed on to individual producers: cost to each event is $2800, plus $3600 from the CSE's event budget 4. Select 8 events that the CSE has a-particular interest Estimated cost to the CSE: $26,000 From: "Ryan Dawkins" <ryan@projectsport.com> To: "Special Events" <specialevents@vailgov.com> Date: Monday - November 10, 2008 2:42 PM Subject:. Re: Deadline: Tuesday, NOV 4-Make sure your event info is correct'and complete!!! Good Afternoon Sybill and thank you for the return email. I. hope your time away was relaxing. Mid-August would actually work well for us as -we just had a schedule change with our calendar and August 8th, 15th & 22nd are currently open. Does this help with the decision? 'I know us not being there was difficult; but it was nearly impossible for us to attend, so I hope that with our,flagship, event that week. it can be taken into consideration. In' addition, to clarify, our event, perhaps unlike the TEVA event, strives to be a 100% road half marathon without utilizing trail to maximize participation from the stoller mom to the elite. More of a family event versus a hard core mountain top race. I look forward to hearing from you. Best, Ryan .On Fri, Oct 31, 2008 at. 8:08 AM, Special Events <specialevents@vailgov.com> wrote: > Hi Ryan- > My apologies for not-getting back with you.sooner- it's a bit of a crazy time here. Your application is.still under . .I consideration for funding- but not having someone here to present doesn't work in your favor - in spite of what communi,.06d as an excellent excuse! The funding decisions are not made until November 18- last Tuesday's meeting was just to review the submittals. It was an 11- hour meeting! > I wanted to ask you about possible consideration for alternate dates? Also, the TEVA Mtn games are contemplating- adding. a Half Marathon distance to their MAJOR event which takes place from June 4-7 and sorrie.suggested that you might talk to them about incorporating your event into that one. The last two weeks in June are pretty busy- and the Vail Recreation District has scheduled one of their trail running events on the 21st and their major running race- the Vail Hilldimb on July 5- so there were thoughts that you might want to look at alternative times; perhaps in mid to late August. > I'd love to talk with you about suggestions that you may wish to consider when you have time- I know you are in the middle of your big event! I am available the first half of next week,. most any time and then will be out of town from Nov 6- 11. No worries on the summer schedule- it remains a work.in progress. We are only posting events through April at this time.Good luck this weekend and Happy Halloween! > Sybill > Sybill Navas > Coordinator, Commission on Special Events > 75 S. Frontage Rd. Vail, CO 81657 > P: 970.477 0230 F: 970 479-2157 »» Ryan Dawkins <ryan@projectsport.com> 10/30/08 5:01 PM >>> CSFJsn 2008 RFP Grading Sheet 11111/2008 2009 Funding Requests: CSE Grading Report and Recommendation for Funding 2009 Town Council Allocation: Event: Producing Entity: 2009 Dates: 2008 Funds Received: IFSC World Cup Climbing FUNDING EARMARKED BY COUNCIL June 4.7 $50,000 TEVA Mtn Games Vail Valley Foundation June 4-7 $93,575 Vail America Days Eagle Valley Events 04-Jul $50,235 Vail Film Festival Vail Film Institute April 2-5 $59,100 Gourmet on Gore Hiphline Sports and Entertainment Sep 4.6 $44,325 Oktobedest Hiphline Sports and Entertainment Sep 11.13 & 18.20 $81,263 Vail Farmers' Market and Art Show Meadow Drive Partnership Jun 14- Sep 20, Suns $54,175 Colorado Grand Colorado Grand September 18.19 $2,463 Snow Daze Hiphline Sports and Entertainment Dec 7.13 $64,025 SQringback to Val[ Hiphline Sports and Entertainment April 13.19 $73,875 USSA Junior Olympics Ski and Snowboard Club Vail Mar 5.11 Holidays in Vail Eagle Valley Events Dec 18.31 $35,460 Taste of Vail Taste of Vail April 1-4 $9,850 GeoCache Dash Vail Elevation Innovation Labs Oct 3 (tentative) $4,200 Llonshead Family Friday Afternoon Llonshead Merchants Association Jul 3- Aug 14, Fridays $14,775 Vail Lacrosse Shoot-out Colorado Lam..., Promotions Jun 28- Jul 5 $10,000 Vail Arts Festival Eagle Valley Events Jun 26.28 $18,223 King of the Mountain Volleyball King of the Mountain Volleyball Jun 19.21 $7,880 CamiVa[I Highline Sports and Entertainment $7,880 Kick-it 3v3 Soccer Tournament BEST Entertainment Sports & Television Jul 31- Aug 2 $30,000 Vail Antique Festival Mc Presents wlLH Merchants Association Aug 21-23 $3,448 Vail Valley Challenge Cup Vail Valley Soccer Club IOct 3-4 1 $0 >Llonshead South of the Border Flesta lVall Chamber and Business Association 120-Jun 2009 Unlimited Adventure Series Nall Symposium IJan 29- Mar 5, Thurs $0 BBQ Bonanza Nell Chamber and Business Association 127-Jun $9,850 >Vail Whitewater Kayak Demos (Sean Glackin/Alpine Kavak IMay 19- Jun 18, Tues Sweet on Vail IVail Chamber and Business Association Aug 15 or 29 1 Ambient Street Entertainment IResort Entertainment 'Jun 26- Sep 7 1 $50,235 >Taste of the Nation Vail IShare Our StrenathlLaura Hagen 124-Jul I US Half Marathon Vail Prolect Sport 'Aug 8,15 or 22? >GruVe VaI9WITHDRAWN Jonathan Staufer MMeadow Drive Jazz M Vail Square/COUNCIL FUNDS Vail Jazz Foundation 'Vail Square W Arrabelle 1 $26,595 The Session/WITHDRAWN Veil Valley Foundation IGold Peak 1 $13,174 Total Event Allocations: I 1 $ 724,837,001 Administrative Allocations: moved Into General Fund I I I Coordinator Salary and Benefits (Town of Vail Pavroll) Office and Meeting Expenses $3,5001 Research/Event Evaluation) Total Administrative Allocations: I I TOTAL ALLOCATIONS: CSE Funds Remaining: $841,810 2009$$$ Requested:' $50,0001 42 $110,0001 42 $60,0001 32 $85,0001 40 $75,0001 39 $82,5001 33 $75,0001 43 $5,0001 34 $100,0001 34 $100,0001 35 $10,0001 29 $40,0001 28 $50,0001 32 $4,500! 31 $30,0001 38 $15,0001 43 $25,0001 33 $10,0001 29 $20,0001 29 $50,0001 34 $12,0001 30 $5,0001 26 $25,0421 32 $7,5001 16 $26,7171 32 $2,0501 23 $17,9921 32 $68,5001 19 $10,0001 27 $33,0001 28 $20,0001 I $20,000 1 $1,244,801 987 I I I $3,5001 $5,0001 $8,5001 I $1,253,301 ($411,491)1 $841,810; Bank I Sugges Al? Scare: $5.000 46 $5.000 46 $55,000 39 :$65,000 ' 38 $76,0001 38 $50,000! 40 $76,000; 37 $5,000' 32 $50,000 32 $50,t10D' 39 $10,000' 30 $40,000' 38 $15,8101 40 $4,500, 31 $30,000 35 $16,000; 40 $25,000; 38 $7,500; 33 $01 33 $40,0001 36 $10,000' 35 $5,000 ' 31 $20,000 33 $7,500 27 $20,000 34 $5,000 23 $18,000! 30 $25,0001 30 $0, 27 $0, 20 0 0 0 $823,310. 1031 $823,3101 $16,500 1 $841,8101 Chapin Suggested I Score Allocation: $50,000, 35.5 $93,000, 35,5 $49,0001 34 $55,000 32 $44,000; 29.6 $79,000'; 295 $61,0001 30,5 $4,0001 30.5 $52,0001 28.5 $75,000! 29 $4,0001 28 $36,0001 24.5 $25,000; 30 $4,0001 28 $23,0001 24,5 $15,0001 32.5 $23,0001 24.5 $7,000' 26.5 $13,000!, 27.5 $32,0001 23.5 $7,0001 25 $3,5001 25 $10,0001 10.5 $2,0001 24.5 $15,0001 23 $500, 19 $1,5001 21.5 $40,0001 26.5 $5001 21 $01 22 1 1 $824,000 811 I I I $824,0001 $17,810 1 $841,810] Donovan Suggested Scom Allocation: $50,0001 48 $110,0001 48 $60,0001 39 $60,0001 32 $40,0001 35 $45,0001 36 $40,0001 35 $4,000 30 $25,000 38 $26,000 37 $8,000 29 $15,0001 27 $25,0001 30 $2,0001 20 $15,0001 28 $15,000 25 $12,000 32 $1,500 29 $10,0001 34 $01 27 $8,0001 35 $2,0001 26 $1,0001 26 $3,000, 17 $1,0001 26 $1,5001 15 $01 26 $34,0001 22 $1,000 1 20 $0, 24 1 0 0 0 $610,000; 895 I $610,0001 $231,8101 $841,8101 (Irkham I Suggested Scon Allocation: $50,0001 60 $60,0001 50 $50,0001 50 $30,0001 47 $40,0001 45 $60,0001 46 $50,0001 38 $2,0001 50 $50,0001 50 $60,0001 41 $2,0001 50 $30,0001 46 $8,0001 35 $3,8031 50 $10,0001 39 $7,000 20 $15,0001 34 $8,0001 33 $8,0001 38 $15,0001 23 $5,0001 21 $1,5001 29 $8,0001 18 $2,0001 44 $7,0001 1e $1,500' 47 $8,0001 21 $50,0001 27 $01 5 $01 1 1 $641,803 1003 I I I I I $641,8031 $200,007 $841,8101 Kundolf I Suggested Score: Allocation: $50,0001 45 $100,0001 45 $50,0001 43 $65,0001 33 $76,0001 36 $82,0001 34 $60,0001 36 $5,0001 37 $100,0001 33 $100,0001 33 $10,0001 36 $35,0001 34 $5,0001 37 $4,5001 25 $20,000 35 $5,000 33 $20,0001 27 $10,0001 35 $8,7601 24 $10,0001 41 $3,0001 34 $5,0001 40 $3,0001 35 $7,500; 21 $3,0001 36 $2,0501 15 $3,0001 25 $01 25 $01 21 I 10 I I $841.810; I I I 964 I I I I $841,8101 $O $841,810_ McKown Suggested Allocation: $50,000 $88,0011 $50,000 $59,006 $60,000 $68,000 $58,000 $3,500 $72,500 $73,500 $7,000 $32,000 $43,000 $3,000 $2(1,000 $7,000 $18,000 $7,000 $15,000 I $34000 $7,5011 $3,000 $13,000 $4,816 $17,000 $6 $8,000 $48,006 $4,500 $15,000 Score: 50 50 41 48 41 41 39 43 37 36 46 48 38 5o 29 32 34 35 33 34 33 29 32 42 25 35 20 16 it 0 $841,810 TMb Suggested Allocation: $50,000 I $100,000 I $52,000 $65,000 I $45,000 I $80,000 I $50,009 I $4,000 I $60,000 I $75,000 $7,600 $40,000 $20,000 $3,500 $15,000 I $10,000 1 $22,000 $10,000 $8,000 $20,000 $4,000 $2,500 $12,000 $2,500 $12,000 $2,050 $12,000 $40,000 $0 $0 $883,310 1048 $824,080 $883,310 ($41,500) $824,050 $17,760 $841,810 Cumulative Result: Total Score: 316.5 316.5 278 270 263.5 259.5 258.5 256.5 252.5 250 248 245.5 242 235 228.5 225.5 222.5 220.5 218.5 218.5 213 206 195.5 193.5 193 177 175.5 164.5 132 104 0 0 0 6780 $841,810 $841,810 Average 2009 CSE Allocation: Staff Rcmdln: Funds Allocated: $50,000 $50,000 $50,000 $85,857 $90,000 $52,286 $50,000 $57,000 $58,000 $54,143 $45,000 $66,000 $68,500 $56,286 $56,500 $3,929 $2,500 $58,500 $0. $65,500 $70,000 $6,643 $0 $32,571 $0. $20,259 $20,000 $3,615 $4,000 $19,000 $20,000 $10,571 $10,000 $19,286 $18,000 $7,286 $7,000 $8,966 $7,500 $21,000 $35,000 $6,071 $6,000 $3,214 $0 $9,571 $12,000 $4,187 $3,000 $10,714 $12,000 $1,600 $2,000 $7,214 $10,000 $33,857 $30,000 $857 $0 $2,143 $0 $0 1 $0 $0 $0 $0 $o $778,326 I $687,000 I $50.000 ( I $3,500 $3,500 $0 $778,326 $687,000 $50,000 $63,484 1 $154,810 $791,810 CSE/sn 2008 RFP Grading Sheet 2009 Funding Requests: Consolidated CSE Grading Report and Recommendation for Funding 2009 Town Council Allocation: Event: Producing Entity: Proposed location(s) $841,810 2009 Dates: 2008 Funds 2009$$$ Received: Requested: TEVA Mtn Games Vail Valley Foundation June 4-7 $93,575 >110,Uuy IFSC World. Cup Climbing FUNDING EARMARKED BY COUNCIL June-4.7. $50,000 $50,004 Vail America Days Eagle Valley Events LH &W Sunday, July 4 $50,235_ - $60,00( Vail Film Festival Vail Film Institute April 2-5 $59,100 $85,001 75 60 Gourmet on Gore Highline Sports and Entertainment W. Sept 4-6 _ $44,3251 $ , Oktoberfest Highline Sports and Entertainment LH & VV . Sep 11-13 & 18.20 $81,263. $82,50( Vail Farmers' Market and Art Show Meadow Drive Partnership Meadow Drive 14 Sundays: June 211-Sept 20 $54,175. $75,001 Colorado Grand Colorado Grand LH Mall & Vail Square Sept: TBD . $2,463 $5,001 Snow Daze . Highline Sports and Entertainment Dec 7-1._3 $64,025 $100,00! Springback to Vail Highline Sports and Entertainment April 13- 19 $73375 $100,00( USSA Junior Olympics Ski and Snowboard Club Vail Gold Peak + Bvr Creek. March 5.11 .. $10,00( Holidays in Vail Eagle Valley Events Dec 18- 31 _ $35,460 _ $40,00! Taste of Vail Taste of Vail April 1-4_ $9,850 $50,00( GeoCache Dash Vail Elevation Innovation Labs TOV 3_-Oct $4,200 _$4,50( Lionshead FridayAftemoon Club Lionshead Merchants Association LH Mall & Vail Square 7 Fridays, July 3-Aug 14 $14,775 $30,00( Vail Lacrosse Shoot-out Colorado Lacrosse Promotions Ford Park June 277 July 5 $10,000 $15,00( Vail Arts Festival Eagle Valley Events LH Mall & VaiL Square June-26-28 $18,223 $25,00( King of the Mountain Volleyball King of the Mountain Volleyball- Ford Park. Athletc Field June -19-. 21 $7,880.. $10,00( Kids-It 3v3 Soccer Tournament. BEST Entertainment Sports & Television Ford Park July 31-Aug 2.. $30,000_ _ $50,001 CarniVail Hlghllne.Sport$ and Entertainment Feb 22.24 8.27 $7,880 $20,00( Vail Antique Festival _ Mc Presents w/LH MerchantsAssociation LH Mall @ Vail Square Aug.21-23 .$3,448 . $12,00( Vail Valley Challenge Cup Vail Valley Soccer Club Ford Park+ Eagle Cty Oct 3-4 $0, _$5,00( >LionsheadSouth ofthe.Border Fiesta Vail Chamber and Business Association _ - ..LH_.. _.... .- 20-Jun $25,04 2009 Unlimited Adventure.Series . Vail Symposium Donovan Pavilion 6Thursdays: Jan29.Mar5_ $0- _ $7,50( BBQ Bonanza .. Vail Chamber and Business Association VV 27-Jun . .. .$9,850 . _ _ 526,71 Sweet on Vail .. Vail Chamber and Business Association W or Meadow Dr . Aug 15 or 29 $17,99: Ambient Street Entertainment Resort Entertainment W and LH June 26- Sept 7 $50,235 .. $68,501 >Taste of the Nafion Vail Share Our Strength/Laura Hagen -Vail Plaza Hotel 24-Jul $10,001 >Vail Whitewater Kayak Demos Sean Glackln W 5 Tuesdays: May 19- June 16 _ $2,051 US Half Marathon Vail Proiect Sport W_ Aug 8,15 or 227 $33,001 Jazz (a) Vail Square/COUNCIL FUNDS Vail Jazz Foundation Vail Square a- Arrabelle 5 Thursdavs. July 30-Aua 27 $26.595 Total Event Allocations: $801.432 $1.204.801 Administrative Allocations: MOVED INTO GENERAL FUND Coordinator Salary and Benefftwn of Vail Payroll) Office and Meeting Expenses $3,500 Research/Event Evaluation $0 Total Administrative Allocations: $3,500 TOTAL ALLOCATIONS: CSE Funds Remaining: `withhold funding decision until after 2008 events occur, and review Thanksgiving to New Year's programming $1,208,301 ($366,491) Cumulative Result: Total Average Score: Allocation: 316.5 $85,867 316.5 $50,000 278 $52,286 270 $57,000 263.5 $54,143 259.5 _ $66,000 258.5 $56,286 256.5 $3,929 252.5 $58,500 250 $65,500 248 $6,443 245.5. $32,571 242 $20,259 235 _$3,615 228.5 $19,000 225.5 $10,571 222.5 $19,286 _ 220.5 $7,286 218.5 $21,000 218.5 $8,966 213 $6,071 206 $3,214 195.5___ _ $9,571 _ 193.5 $4,187 193 $10,714 175.5 - $7,214 164.$ _$33,857 132 $857 117 $1,800 104 $2,143 6720 $778. ..$0 $778,136 ($778,136) 11/13108 Staff Recommendation: 2009 CSE Funds Allocated: $90,000 $50,000 $50,000 $58,000 $45,000 $68,500 . $56,500 $2,500 to* - $70,000 $0 $50,000 . _ $20,000 $4,000 $29,009 $10,000 $18,000 $7,000 $35,000 $7,500 $6,000_ $12,000 $3,000.00 $12,000 $10,090 . $30,000 $o $_2,000 $0 $687,000 $50.000 $3,500 .$3,500 $0 $690,500 $50,000 $161,310 $791,810 CSE/sn History of Funding Updated 11/13/08 Town of Vail Commission on Special Events: History of Funding Requests and Allocations YEAR: 2003 2004. 204 2005 2005 2006 2006 2007 2007 2008 2008 20o9 2009 FundsAvalable: $565,000 065,000 $565000 $590;1)00 $590,000 $650,000 $650,000 $798,000 $798,000 $765,250 $765,256 $841,810 $841,81 Rollover from Previous Year: $11,026 $11;026 $0 $0 Contribution doAmerica Days from Eagle County: $6,000 $6;000 $6,000 $6000 Lionshead Construction Mitigation Funds: $16;000 $18,000 Total Funds Available: $565,000 $576,026 $576,026 5596.000 5596.000 $672,000 $672,000 $798,000 $798,000 $765,250 $765,250 $e41,810 $841,811 2003 Funds 2004 Funds 2004 Funds 2005 Funds 2005 Funds 2006 Funds 2006 Funds 2no' = cnds 2 007 Funds 2008 Funds 2008 Funds 2009 Funds 2009 Funds Event:, DATES In 2009 Allocated Requeste, Allocated , Requester Allocated Requested: Allocated: ne:> ..9. <<4 ,:a[ !L Requested: Allocated: Requested Allocated Teva Mountain Games June 4.7 S75,000 $75,000 565,000 590,000 565,000 $80.000 ,78.750 _•[r, x;50 s??(? O0a 5110.000 S93:575 $110,000 Spring Beck to Vail Apr 1319 S32 -500 550,000 540.000 9100000 540,000 S100,000 550,000 ?'7J:;101 G:,Gs;G 5100.000 5731875 $100,000 Snow,Daze Dec 7-13 950,000 $35,000 5100,000 564,025 $100,000 Veil Film Festival ApdP2.5 520,000 575,000 S40.000 575,000 560,000 585,000 S55.000 S85,000 $59,100 $85,000 Oktoberfest/Highline Sports Sept 11.13 & 16 ' 582,500 x81.26,3 $82;500 20 565,000 560,000 5100,000 865,000 580,000 80.000 x S`.U •J00 a Vail Farmers' Market (Sundays) 14 Sundays: Ju! ' S800g0 S54,175 $75,000. 21-Sep. 515,500 S15,500 011 11 `;50000 Gourmet on Gore Sept 4-6 $25,000 $25.000 550,000 so 5".;in;J ;C.;1n0 575,000 $44.325 $75,000 Amlilent.StreetEntertainment* June-26-Sep7 547,000 568,500 S55,000 568.500 550.060 568,500 S4 7,500 8 ?,'IO 568.500 $50,235 $68,500 Vail America Days"' 4-Jul 325,000 S25 ,000 $40,000 550,000 556,000 S60.000 518.'50 560.900 550'35 $60,000 Kick-It 3v3 ;Soccer Tour July 31-Aug 2 $0 , ?0 S0 30.000 S25.000 550.000 S25:000 535 10 0 i; 530,00 S%000 $3o 00-) $50,000 Taste ofValUlMnter April 1-4 530,000 S5A00 510,300 55.000 525,000 S30000 59,850 $50,000 IFSC World Cup A Teva,Mtn Gams' June 4.7 5n 000 $50,000 $50,00q Holidays in Vail' (WCTB in'03) Dec 18- 31 520,000 $25,000 524,000 525,000 25.000 S40.000 S35,G-00 ?•;,.uuu S'°•?; -ir? S401000 ,35,000 $40,000 >US Half Marathon Vail Flexible 57.000 50 $33,000 LH Friday Afternoon Club 7 Fridays: Jul: 530.000 514,775 $30,060 Aug BBD Bonanza 27-Jun $26,717 >LH South of the Border Fiesta 20-Jun $25,042 Vail Arts Festival June:26-28 $15,000 .525,000 515,000 525.000 515,000 530,000 • 515,000 J00? ;?; S25,000 518.223 $25,000 Carnival Feb 22-24 &27 520.000 S 7 880 $20,000 Sweet;od Vail. Aug 15 or 29 $17,992 Vail, Lacrosse Shootout June 27-July5 ,14,000 S10,000 S10000 58,000 58000 S20A00 515.000 s, 531 S10.000 $10.000 $15,000 Vail Antique Festival'. Aug 21.23 $10,000 53.443 $12,000 King of the Mountain Volleyball June 19.31 $7.500 S12.000 57.500 510,000 S',5oo 510,000 S750G JOG ?•?,;; S10,C,100 S78ho •$10,000 >Taste of the Nation Vail 24-Jul $10,000 USSA J3 Alpine Jr. Olympics Mar 5-11 915,000 SO $10,000 j hursdays, Jan 2 2008 Unlimited Adventure Series (Thursday sT} 5 7. 50 0 S0 $7,500 j Mar Colorado Grand Sept TBD 5.100 $2.46-311 $5,000 VaitValley Challenge (soccer) Oct 34 510,000 SO $5,000 GeoCache Daeh Vail 3-Od 54.800 54.200 $4,500 >Vail Whitewater. Park Kayak Demos Tuesdays, May 1 $2;050 Jun'