The URL can be used to link to this page

Home My WebLink About2009-06-19 Support Documentation CSE Special MeetingPUBLIC NOTICE:਍ഀ Town of Vail: Commission on Special Events਍ഀ Special Meeting,਍ഀ Administrative Conference Room, Town of Vail Municipal Building਍ഀ Friday, June 19, 2009 a@ 9:00 a.m.਍ഀ AGENDA਍ഀ Executive Session pursuant to C.R.S. § 24-6-402(4)(9) to determine positions਍ഀ relative to matters that may be subject to negotiations, develop a strategy for਍ഀ negotiations and instruct negotiators, Re: for the purpose of discussing਍ഀ negotiation strategy for the potential future CSE funding, if any, for the Vail Film਍ഀ Festival. (1 hour)਍ഀ Adjournment: 10:00 a.m.਍ഀ Next CSE Meeting: Wednesday, July 9 @ 8:30am਍ഀ i਍ഀ TOWN OFVAIL਍ഀ Town of Vail: Commission on Special Events਍ഀ Special Meetinq,਍ഀ Administrative Conference Room, Town of Vail Municipal Building਍ഀ Friday, June 19, 2009@ 9:00 a.m.਍ഀ AGENDA਍ഀ Executive Session pursuant to C.R.S. § 24-6-402(4)(e) to determine positions਍ഀ relative to matters that may be subject to negotiations, develop a strategy for਍ഀ negotiations and instruct negotiators, Re: for the purpose of discussing਍ഀ negotiation strategy for the potential future CSE funding, if any, for the Vail Film਍ഀ Festival. (1 hour)਍ഀ Adjournment: 10:00 a.m.਍ഀ Next CSE Meeting: Wednesday, July 1 @ 8:30am਍ഀ Proposed name: VAIL BEAVER CREEK FILM FESTIVAL (April 1 - 4, 2010)਍ഀ Overview਍ഀ The 2010 Vail Beaver Creek Film Festival will take place April 1-4 in Vail and Beaver਍ഀ Creek, Colorado. The Festival will include screenings of over 60 films, as well as panel਍ഀ discussions, filmmaker Q&A's, live music, parties, receptions, and Hospitality and਍ഀ Filmmaker Lounges.਍ഀ The Vail Film Festival has been named "One of the Top 10 Destination Film Festivals in਍ഀ the World" by MovieMaker magazine.਍ഀ Program Details*:਍ഀ Films and activities will be scheduled such that attendees flow between Vail and Beaver਍ഀ Creek throughout the Festival weekend. The same film will never be screened਍ഀ simultaneously in Vail and Beaver Creek.਍ഀ THURSDAY਍ഀ Hospitality/Filmmaker Lounge in Vail and Beaver Creek਍ഀ Opening Night Film Premiere in Vail at 7:30pm਍ഀ Opening Night Party at Donovan Pavilion at 9:30pm਍ഀ Film at Vilar Center at 9:30pm (traditional screening of film for attendees who don't have਍ഀ passes to Opening Night Party)਍ഀ FRIDAY਍ഀ Hospitality/Filmmaker Lounge in Vail and Beaver Creek਍ഀ Film screenings in Vail and Vilar Center & Park Hyatt from 1 lam -11pm਍ഀ Panel Discussion in Vail at 2pm਍ഀ Filmmaker Reception in Beaver Creek at 4:30pm਍ഀ Music Cafe Concert in Vail at 8pm਍ഀ SATURDAY਍ഀ Hospitality/Filmmaker Lounge in Vail and Beaver Creek਍ഀ Film screenings in Vail and Vilar Center & Park Hyatt from l lam - l Ipm਍ഀ Awards Ceremony in Vail at 5pm਍ഀ Closing Night Film at Vilar Center at 7:30pm਍ഀ Closing Night Party at venue in Beaver Creek at 9:30pm਍ഀ Film in Vail at 9:30pm (traditional screening of film for attendees who don't have passes਍ഀ to Closing Night Party)਍ഀ SUNDAY਍ഀ Hospitality/Filmmaker Lounge in Vail and Beaver Creek਍ഀ Film screenings in Vail and Vilar Center & Park Hyatt from 1 Iam - 8pm਍ഀ *The above program is a working outline and is subject to change.਍ഀ Beaver Creek Commitment:਍ഀ Term: 5 Year Agreement; two five year options਍ഀ Location: Vilar Center- primary venue. In kind value $18,000਍ഀ Park Hyatt In kind value $4,000਍ഀ Resort Company Contributions:਍ഀ ~ Cash $ 60,000 in 2010਍ഀ $ 65,000 in 2011਍ഀ $ 70,000 in 2012਍ഀ $ 75,000 in 2013਍ഀ $ 80,000 in 2014਍ഀ ~ Transportation from parking lots to Vilar Center and alternative screening venues.਍ഀ Complimentary parking at the Elk & Bear parking lots. Parking at Villa Montane and਍ഀ Ford Hall complimentary for festival passholders.਍ഀ 4 Sponsors- Assist the festival in securing in-kind and cash sponsors.਍ഀ ~ Collaborate and leverage film festival advertising and marketing (e.g. e-mail blast,਍ഀ lodging specials, print, radio, etc.) $50,000 in kind value.਍ഀ ~ 60 complimentary room nights. In kind value $24,000.਍ഀ 4 Complimentary use of May gallery for VIP Reception and post-film reception. In਍ഀ kind value $5,000.਍ഀ Vail Resorts਍ഀ X100-150 complimentary day lift tickets.਍ഀ ~ 50% discount on day lift tickets for festival pass holders.਍ഀ Total Contributions and kind value: $161,000਍ഀ Town of Vail Commitment:਍ഀ Term: 1 Year Agreement਍ഀ Location: Vail਍ഀ Town of Vail Contribution:਍ഀ ~ Cash $ 60,000 in 2010਍ഀ 4 Town of Vail best efforts to secure parking at the Vail Cascade parking lot for a਍ഀ reduced fee for festival attendees, and complimentary Frontage road parking for festival਍ഀ attendees.਍ഀ ~ Work with Vail Resorts to leverage film festival advertising and marketing (e.g. e-਍ഀ mail blast, lodging specials, print, radio, etc.) $50,000 in kind਍ഀ ~ Complimentary use of the Donovan Pavilion on Thursday April 1, 2010 for Opening਍ഀ Night Party. In kind value $2,500.਍ഀ Total Contributions and kind value: $112,500਍ഀ (6/18/2009) Special Events - Re: Special Meeting take 2! (Please use this draft)਍ഀ From: "Bobby Bank" <bobbybank@hotmail.com>਍ഀ To: "Special Events" <specialevents@vailgov.com>਍ഀ Date: 6/18/2009 2:53 PM਍ഀ Subject: Re: Special Meeting take 2! (Please use this draft)਍ഀ Hi Sybil/CSE members,਍ഀ I have a conflict with work and I can't make the special meeting but I਍ഀ wanted to share my feelings about the Vail Film Festival. Could you please਍ഀ share this with everybody.਍ഀ It is my feeling that we should NOT give them any comments regarding thier਍ഀ request and that they should be encouraged to submit their application along਍ഀ with everyone else by the current deadline. I don't think it's right to਍ഀ comment about a future application without having all of the਍ഀ applications/budget numbers in front of us so that we can make informed਍ഀ decisions.਍ഀ For the "stratagy" part of our discussion, It seems to me that if the Beaver਍ഀ Creek Resort Company wants this event bad enough to out bid us, we really਍ഀ can't get into a bidding war with them. I feel that since this event occurs਍ഀ when there is another event at the same time, then we should not fund them਍ഀ at all, but again to make any decision now would be unfair. I also think਍ഀ that, especially, with the current economic situation, we should take a਍ഀ really hard look at which events would most likely continue with or without਍ഀ our support and really evaluate their funding. If this comes to a vote I਍ഀ would like to have Dave Chapin vote my proxy, as he desires, using this note਍ഀ as a guide if that is allowed.਍ഀ Thanks,਍ഀ Page 1 j਍ഀ Bobby Bank਍ഀ