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HomeMy WebLinkAbout2009-09-02 CSE Agenda Town of Vail: Commission on Special Events Meeting Vail Town Council Chambers Wednesday, September 2, 2009 @ 8:30 a.m. AGENDA: Administrative Items: (10 minutes) Approval of the Minutes of the meeting of August 5, 2009 Coordinator Report: Review of Contract Status and Financial Update Climbing Wall: e-mail from Joel Heath proposing that the Town of Vail consider purchasing the mushroom-shaped climbing wall and the new wall used in the IFSC competitions in Vail the last two years. December Street Beat Funding: (10 minutes) Mike Imhof, Vail Valley Foundation. The CSE is being asked to reconsider a $3400 funding allocation to sponsor an additional Street Beat concert in December of 2009 in light of the offer to provide “matching funds” in the amount of $3000 from the Town Manager’s office. Final Event Recaps: (time limit: 15 minutes per event) Vail Intl Dance Festival: Mike Imhof, Vail Valley Foundation Hot Summer Nights: Mike Imhof, Vail Valley Foundation Sweet on Vail: Joyce Gedelman-Viers, Vail Chamber and Business Association LionsHead Family Friday Afternoon Club: Brian Hall, Blue Creek Productions America Days: Laurie Asmussen, Eagle Valley Events Vail Arts Festival: Laurie Asmussen, Eagle Valley Events Overview of Holidays in Vail Event Plan: (10 minutes) Laurie Asmussen, Eagle Valley Events First Night: (15 minutes) Evaluate the interest in continuing to explore opportunities to create a First Night (family friendly, alcohol-free activity) on New Year’s Eve. Participatory Sports Recruitment: (15 Minutes) Jessica Stevens, Vail Valley Partnership. The CSE is being asked to review the concept and provide a recommendation to the Council of creating a separate commission that would facilitate funding to defray the venue costs for participatory sports events that have been recruited as part of the VLMD’s group sales programs. Meeting with Vail Local Marketing Advisory Council (VLMDAC) @ 11:00 a.m. (55 minutes) Introductions Revisit the Mission Statements of CSE and VLMDAC Overview of 2010 VLMD Objective Strategies and Budget CSE Philosophy of Funding Allocations (Rating Grid) New Business: (5 minutes) Adjournment: 12:00 p.m. Next CSE Meeting: Wednesday, October 7, 2009 @ 8:30am