HomeMy WebLinkAbout2009-10-07 CSE Agenda
Town of Vail: Commission on Special Events Meeting Antlers @Vail Condominiums and Conference Center Wednesday, October 7, 2009 AGENDA: 8:00 a.m. Continental Breakfast 8: 30 a.m. Call
to Order Administrative Items: (15 minutes) · Approval of the Minutes of the meeting of September 2, 2009 · Review of 2009 Contract Status and Financial Update · Review revised plan
for USSA Pep Rally on November 21: Nigel Cooper, Ski and Snowboard Club Vail · Update on Procedure for 2010 CSE Funding Allocations 8:45 a.m. -4:00 p.m. Review of 2010 CSE Funding Applications:
THE SCHEDULE OF PRESENTATIONS IS ATTACHED. Lunch will be served for the CSE Members from 12:00-12:30 p.m. New Business: (15 minutes) Adjournment: 4:15 p.m. Next CSE Meeting: Wednesday,
October 28, 2009 @8:30am
$791,810 Presentation Time: Event: Producing Entity: Proposed location(s) 2010 Dates: 2009 Funds Received: 2010 $$$ Requested: 8:45 a.m. Participatory Sports Group Vail Valley Partnership
Various N/A $20,000 >Colorado Middle School Wrestling Qualifier Rocky Mountain Nationals Dobson 13-Mar $6,500 >RMUSSSA Softball Series RMUSSSA Ford Park June 5-6 + Sep 4-6 $8,640 9:00
a.m. >Vail Restaurant Month I Openers Holding Company, LLC Various October 1-31 $100,000 9:15 a.m. Vail Farmers' Market and Art Show + RECAP Meadow Drive Partnership Meadow Drive 13
Sundays: June 20-Sep 12 37,334.00 $70,000 9:30 a.m. Vail Film Festival Vail Film Institute Vail and Bvr Creek April 1-4 57,000.00 $60,000 9:45 a.m. >Colorado Soul Festival Legacy Entertainment
Inc GFA + various June 10-13 or Sep 3-5 $85,000 10-10:15 a.m BREAK 10:15 a.m. >Wanderlust Festival Wanderlust/Velour Music Various June 25-27 $100,000 10:30 a.m. >Vancouver 2010 "Vail
Style" Colorado Ski Museum VV Feb 12-28 $22,000 10:45 a.m. >Vail Jam The Smart Foundation Ford Park August 13-15 $100,000 11:00 a.m. Kick-It 3v3 Soccer Tournament + RECAP BEST Entertainment
Sports & Television Ford Park July 30-Aug 1 35,000.00 $40,000 11:15 a.m. Vail Lacrosse Shoot-out + RECAP Colorado Lacrosse Promotions Ford Park June 26-July 4 10,000.00 $15,000 11:30
a.m. Vail Antique Festival + RECAP MC Presents w/LH Merchants Assn. LH Mall @Vail Square July 16-18 6 ,000.00 $12,000 11:45 a.m. Colorado Grand + RECAP Colorado Grand LH Mall & Vail
Square Fri/Sat Sept 17, 18 3,000.00 $5,000 12:00-12:30 p.m. LUNCH FOR CSE MEMBERS 12:30 p.m. Highline Sports and Entertainment CarniVail Highline Sports and Entertainment Various Feb
14-20 8,000.00 $30,000 Springback to Vail Highline Sports and Entertainment Various April 12-18 7 0,000.00 $100,000 Gourmet on Gore + RECAP Highline Sports and Entertainment VV Sep 4-6
54,000.00 $75,000 Oktoberfest + RECAP Highline Sports and Entertainment LH & VV Sep 10-12 (LH) + 17-19 (VV) 66,000.00 $85,000 1:15 p.m. >LH Retail/Shopping Extravaganza VCBA LH May 29-31
$3,200 South of the Border Fiesta VCBA LH Saturday, June 12 11,000.00 $33,737 BBQ Bonanza VCBA VV Saturday, June 26 12,000.00 $33,187 Sweet on Vail VCBA VV or Meadow Dr Saturday, Aug
14 10,000.00 $32,037 1:45 p.m. Eagle Valley Events >Vail Gaelic Games Eagle Valley Events Ford Park May 14-18 $40,000 Vail Arts Festival Eagle Valley Events LH Mall & Vail Square June
25-27 18,000.00 $25,000 Vail America Days Eagle Valley Events LH & VV 4-Jul 52,000.00 $60,000 2:00-2:15 p.m. BREAK 2:15-3:15 p.m. 2010 Unlimited Adventure Series Vail Symposium Donovan
Pavilion 6 Thursdays, Feb 4-Mar 11 3,000.00 $7,500 USSA Junior Olympics Ski and Snowboard Club Vail Gold Peak + Bvr Creek Mar 2-11 2,000.00 $10,000 Taste of Vail Taste of Vail Various
April 7-10 20,000.00 $100,000 Vail Whitewater Kayak Demos Sean Glackin VV Tuesdays, May 18-June 22 2,000.00 $5,300 TEVA Mtn Games Vail Valley Foundation Various June 3-6 85,000.00 $80,000
King of the Mountain Volleyball King of the Mountain Volleyball Ford Park June 18-20 7 ,000.00 $15,000 Ambient Street Entertainment Resort Entertainment VV and LH 11 weeks: June 25-Sept
6 36,825.00 $68,500 Lionshead Friday Afternoon Club Lionshead Merchants Association LH Mall & Vail Square 7 Fridays, July 2-Aug 13 20,000.00 $30,000 Vail Valley Challenge Cup Soccer
Vail Valley Soccer Club Ford Park + Eagle Cty October 2-3 2,000.00 $5,000 3:15-4:00 p.m. Holidays in Vail Eagle Valley Events Various Nov 27-Dec 31 69,185.00 $75,000 Santa and Friends
VCBA Various Nov 27-Dec 16 5,000.00 $5,000 Holiday Gift Wrapping VCBA Various Nov 27-Dec 16 2,450.00 $2,500 Holiday Dine-A-Round VCBA Vail Restaurants Nov 27-Dec 16 1,150.00 $1,200 Snow
Daze Highline Sports and Entertainment Various December 6-12 55,000.00 $100,000 Holiday Ice Show The Skating Club of Vail Dobson Dec 27-28 5,200.00 $7,000 Total Event Funding Requests:
$1,673,301 Administrative Allocations: Coordinator Salary and Benefits (General Fund:Town of Vail Payroll) Office and Meeting Expenses 3 ,500.00 $3,000 $ 3 ,500.00 $3,000 TOTAL REQUESTS:
$1,676,301 CSE Funds Remaining: ($884,491) CSE 2010 SPECIAL EVENT FUNDING APPLICATIONS: Schedule of Presentations October 7, 2010 >New Events or existing events that are requesting CSE
Funding for the first time Total Administrative Allocations: 2010 CSE Funds Available: Existing Events Question and Answer Period: Presentations not required Holiday Events Discussion:
Presentations not required Vail Chamber and Business Association (VCBA)