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HomeMy WebLinkAbout2012 BBQ BUDGETVAIL CHAMBER & BUSINESS ASSOCIATION VAIL VILLAGE - VAIL BBQ FRIDAY, JUNE 29, 2012 SATURDAY JUNE 30, 2012 & SUNDAY, JULY 01, 2012 REVENUE CSE Contribution20,000.00$ Alcohol & drink sales12,000.00$ SPONSORSHIP22,000.00$ PARTICIPANT FEES TOTAL REVENUE54,000.00$ EXPENSES MUSIC Band Fee for 3 days4,000.00$ DJ Fee900.00$ CHILDREN'S ACTIVITIES900.00$ Arts & Crafts Tent Face Painting & supplies Cowboy hats (distributed to kids for free) Bounce House 3days500.00$ Mechanical Bull x 3days600.00$ Train Ride x 3days600.00$ BEER TENT Coors products3,000.00$ Swire Coca-Cola1,000.00$ West Vail Liquor Mart-Tequila/Triple Sec Bar Supplies800.00$ Ice400.00$ OTHER EVENT RENTALS Canopy Rentals 2,000.00$ Chair & table rentals 2,000.00$ CONTRACT LABOR Bartenders2,000.00$ Other Labor2,900.00$ Staffing for Setup and Break-down ADVERTISING 8,215.00$ Banner on Bridge Street850.00$ Vail Daily NRC radio KZYR radio TV8 Interviews Posters 400.00$ PRINTING Hotel Postcad/Flyers, judging cards 450.00$ Banners600.00$ Event Handouts 450.00$ PHOTOGRAPHER x 3day1,200.00$ JUDGING Aprons & others400.00$ Trophies/Ribbons. BBQ Expert FEE Kansas City Senctioned3,000.00$ Other500.00$ SECURITY 162 man hours x $25 hr.3,250.00$ VPD-Extra Duty Officer x 3days1,800.00$ MANAGEMENT FEE 4,050.00$ VCBA management & allocated expenses PERMITS Town of Vail: Special Event, Banner, Amplified Sound, Barricades, Liquor470.00$ CO Department of Revenue: Liquor25.00$ INSURANCE Special Event & General Liability2,500.00$ STAFF & VOLUNTEER MEALS1,200.00$ MISCELLANEOUS Compostable Procucts1,215.00$ Supplies350.00$ Volunteer T-Shirts 325.00$ Volunteer Coffee/Donuts Research350.00$ Decorations800.00$ TOTAL EXPENSES54,000.000$ REVENUES OVER EXPENSES