The URL can be used to link to this page

Home My WebLink AboutCSE Vail Grand Grant ApplicationVail Commission on Special Events 2012 Funding Application Name of Event: 2012 Colorado Grand Finish Line and Concours Proposed Dates: Friday, September 14 and Saturday, September 15, 2012 Amount of Cash Funding Requested: $5000.00 Producing Entity: 1. Tom Horan – President of the Board 2. Angelina Getchel – Administrator/Event Coordinator 3. The Colorado Grand c/o Angie Getchel PO Box 2013 Grand Lake, CO 80447 4. Phone: (970) 531-9171 Fax: (970) 627-3262 info@coloradogrand.org 5. http://www.co1000.com 6. 2012 will be the 24th year of the Colorado Grand 7. Mission Statement: The Colorado Grand strives to bring together car enthusiasts in order to raise funds for Colorado charities while enjoying the natural beauty of Colorado. 8. Tax Status a. 501(c)3 Organization b. Colorado State Patrol Family Foundation; Robert Sutherland Foundation; Pieta House, Association for Community Living; Morgan Adams; Provident Flight for Life; Central Visitation Program and many others with $3 million dollars given and over $1 million to the Colorado State Patrol Family Foundation. c. Tax Payer ID #84-1115630 Event Description: 1. The Colorado Grand is a vintage and historic race car tour of Colorado. The event takes place the third week of September each year and is limited to 95 participants. Many of the participating vehicles spend the other 51 weeks of the year in museums or other similar tours. The event begins and ends in the Town of Vail, with the Vail Cascade acting as our host property. We are asking for funding for the Finish Line (traditionally taking place at the east end of Lionshead Mall) on Friday afternoon, and the Concours (car show) that will take place Saturday Morning. 2. The Finish Line will be at the east end of the Lionshead Mall and the Concours will be staged throughout the Lionshead Mall and Arrabelle Square or within Vail if construction prohibits Lionshad Mall as the venue. 3. After leaving Vail on Tuesday, the event will tour through Colorado returning to Vail for the Finish Line on Friday. 4. In Kind Services requested from the Town of Vail include: a. Police/Code Enforcement i. Facilitate the Finish Line Drive through on Friday and load in and out of the vehicles for the Concours on Saturday b. Public Works i. Provide addition receptacles and staff for trash removal during the event ii. Lower bollard at the west end of the mall to allow cars to make a full loop through the mall and park on the mall iii. Have staff available to relocate flower receptacles and benches as needed for the Concours c. Transit i. Reroute busses from East Lionshead bus stop Friday afternoon and Saturday until 2:00 ii. Allow vendor trailer parking at Lionshead RV Lot and softball parking area d. Fire Department i. Schedule walkthrough prior to event to confirm placement of vehicles to code. 5. This is an existing event. 2012 will be the 24th year of the event in Eagle County and the 9th year in Vail. 6. People: a. Number of Participants – up to 95 vehicles (190 people) b. Sponsors – 7 (21 people) c. Staff and Board Members – 17 d. Colorado State Patrol – 8 e. Volunteers needed – 10 f. Total Number of attendees – 1000 i. Local 50% ii. In State 35% iii. Out of State 15% 7. Potential Benefits to the Town of Vail – approximately 120 participant rooms, 50 attendee rooms. The Finish Line and Concours will encourage participants and attendees to spend extra time in Lionshead and Vail to visit the shops and restaurants. 8. Non-Local Attendees will receive email marketing blast BUDGET: 1. Complete Event Budget attached 2. 10% of the total event budget requested from the CSE. 3. Funds will be used to hire entertainment, provide décor, advertise event, plaques and gifts for finishers, purchase required oil pans, provide placards for each car, brunch for entrants and guests, and volunteer gifts, overnight stays, dinner and brunch. 4. The event will occur if not funded by the CSE though with less impact 5. Other sponsorship dollars equate to 90% 6. No sales will be conducted; the event is free to the public. The event is non- income producing 7. The event is expected to continue in Vail indefinitely 8. We do anticipate asking for funding in the future at 10% of the total budget ATTACHMENTS: 1. We will do a mass mailing to all contacts within the Colorado Grand database with suggested lodging within the Town of Vail. 2. Marketing Plan and Media – Attached 3. The event for 2011 will be heard by the Town of Vail on November 2 and income/expense statement will be provided at that time 4. Demographics not available 5. Organization Roster – Attached 2012 – Projected Budget Revenue Town of Vail CSE Grant $5,000 Sponsorships $40,000 Total Revenue $45,000 In Kind Revenue Lionshead Merchant Association – Marketing Expense Advertising Signs $400 Programs and Brochures $400 Newspaper $750 Website $750 Mailing $900 Entertainment $2,500 License and Insurance $5,180 Miscellaneous Expense $1,500 Ground Protection $500 Participant Brunch $17,000 Finish Line Gifts $9,800 Staff $2,500 Tent Rental $150 Travel and Lodging $2,170 Total Expense $45,000 Marketing and Media Plan – Vail Daily and Vail Mountaineer Ads Sunday, Thursday and Friday before the event. TV8 and Plum TV interviews the Sunday before the event, Friday and Saturday of the event. Event Poster to include Finish Line and Concours information. Email and Direct mail to all Grand Participants, Lionshead Merchant Association mailing list. Organization Roster: The Colorado Grand Board of Directors Tom Horan - Chairman Terry Hefty - Treasurer Tom Ellis - Eligibility, Technical Support Frank Barrett - Route Planner, Media Relations and Charities Steve Meyer - Chairman Emeritus Eddie O' Brien - Community Liaison and Charities Phil Shuey – Secretary, Auction Phil Shires - Advertising and Sponsorship Don Shires - Route Book Paul Gilpatrick - Concours d'Non-Elegance Captain Jeff Goodwin -Colorado State Patrol Contact Consulting Professionals Angie Getchel – Administrator/Event Coordinator Bill Neale - Artist John Waugh - Photography Hutman Media - Videograhy Mechanics Tom & Kris Ellis Bruce Biggs Bonnie & Reah Mortimer Nick Sorenson Gary Okoren Sponsor Representatives Michael Kunz, Nate Lander, Larry Printz, Jim Dlapa - Mercedez-Benz Paul Schneider, Adam Smith and Tom Papadapolous - Hagerty Insurance Jeff Mamorsky, Paul Alter - Greenberg Traurig Dan Warrener, Rob Myers - RM Auctions Michael and Shereen Pollak, Damon Gross - Hyde Park Marc Hruschka, Mike Fink - Chopard 1989-2009 Colorado Grand Donations 1989-2008 2009 Totals Colorado State Patrol Family Foundation $1,700,000 $52,000 $1,052,700 Bethel House/Pieta House $316,000 $316,000 Robert Sutherland Foundation $292,500 $29,000 $321,500 Small Town Charities $180,500 $180,500 Small Town Scholarships $163,000 $14,000 $177,000 Provenant Flight For Life $118,500 $118,500 Project Challenge $116,000 $116,000 Central Visitation Program $72,000 $72,000 CASA of Continental Divide $63,000 $5,000 $68,000 Association for Community Living $50,450 $50,450 Summit Hospital $34,000 $34,000 Jimmie Huega Center $30,000 $30,000 Aging Well N. Colorado $28,500 $5,000 $33,500 North Park/Walden Medical Center $26,000 $26,000 Meeker Pioneer Hospital $20,000 $20,000 Medicine Horse Foundation $19,000 $19,000 Brain Injury Foundation $18,930 $18,930 Komen Breast Cancer Foundation $16,500 $16,500 Hospice of St. John $16,200 $16,200 The ARC of Arapahoe & Douglas $13,500 $13,500 Colorado Head Injury Foundation $12,400 $12,400 Salida Rotary (band shell) $12,000 $12,000 Morgan Adams Foundation $10,000 $10,000 Ridgway $9,500 $9,500 Lake Dillon Arts $9,000 $9,000 Lake City Medical Center $22,000 $5,000 $27,000 Alzheimer's Association $7,200 $7,200 Crested Butte Area Mountain Rescue $6,000 $6,000 City of Durango $5,000 $5,000 North Fork Ambulance $8,675 $8,675 Salida Hospital Foundation $5,000 $5,000 Others $86,369 $86,369 Annual Totals $2,759,749 $128,675 $2,888,424