HomeMy WebLinkAboutCSE Town of Vail Nov 4th meeting TAC 2012 ALL DOCS
November 2, 2012 CSE Town of Vail The America Cup ‐ Vail 2012
Thank you for your time today. I have been busy creating a way for my event to become more
sustainable and rely less on Town of Vail funding. To accomplish this I have dissolved the
operating entity from this past year and have created a new nonprofit company that will
provide a better vehicle for event fund raising, while generating a charitable amount for our
chosen recipient for 2012 – Project Healing Waters. All the legal and accounting work is being
provided to The America Cup – pro bono ‐ by Sandler, Reiff, Young & Lamb, a Washington, D.C.
law firm concentrating in the formation and operation of non‐profit organizations, campaign
finance, election and political law and government ethics and the regulation of lobbying.
I am submitting revised documents today:
Page 1 TOV CSE event information – funding request adjustment to $7,500
New company entity operating the event ‐ America Cup, Inc
Nonprofit Articles of Incorporation 501c3 | Note – IRS form 1023 has been submitted
Nonprofit EIN number 45‐3694925
Budget sheet revised and Spending Forecast revised
Note – all documents have been submitted to Sybill Navas
Funding Request – The America Cup would like to revise the prior requested amount of
$10,000 to $7,500. This amount would have the Town of Vail funding 14% of the budget, which
has also been revised to $51,000. The event goal is to raise $5,000 for Project Healing Waters
and to submit this check at the awards banquet. Funding increase is requested due to higher
than anticipated costs of services in Vail. Donations will be targeted to offset operational and
charitable goals. Forecast for attendee spending is $115,000.
Mission Statement ‐ "To promote amateur competitive fly fishing in the US, while supporting
Project Healing Waters and like organizations though charitable contributions, fly fishing clinics,
and education.”
The America Cup will provide services to Project Healing Waters, Colorado Division of Wildlife
and area schools and organizations by way of free fly fishing instruction and guiding services,
while promoting amateur competitive fly fishing and raising awareness for Project Healing
Waters and like charities.
Jodi and I have personally guided for Project Healing Waters soldiers for the past 4 years and
have seen the strength and determination in these men and women. This is a project we hold
close to our hearts and we look forward to helping this organization. The America Cup will
work directly with the Rocky Mountain Regional director and Fort Carson.
Timing of event – The America Cup Vail 2012 will be September 20‐23, 2012
The 2012 World Championships will be in June in Slovenia
The European Nationals will be held in Portugal in May
The timing of these events is paramount for The America Cup to get more foreign teams to
attend. Already, I have verbal commitments from Canada, Japan, Ireland, Poland, and
Australia. 3 youth teams have verbally committed as well as several US based teams. I am
certain I can fill the 16 team roster for 2012.
Exposure in Town ‐ I would really like to see a banner placement for the event in 2012. I did
not have that chance last year and this would be an asset to my attendees to see the event
name bannered in Vail. I hope the week of my event can allow for such exposure in 2012.
The 2011 event was a huge success for both the Town of Vail and all the attendees. I hope
that the CSE will see the benefit of having the event on September 20th and see the efforts
being made by the event committee to both fiscally and strategically set this event up for future
success.
Thank you – John Knight
Below is information on Project Healing Waters:
Project Healing Waters Fly Fishing, Inc.SM Program
While initially focusing on the military personnel in the Washington, DC area, the Project has expanded nationwide
and is offering its services and program to wounded active military personnel and disabled veterans in Department
of Defense and Department of Veterans Affairs hospitals throughout the country.
The Project’s program provides basic fly fishing, fly casting, fly tying and rod building classes, along with clinics for
wounded and injured personnel ranging from beginners to those with prior fly fishing and tying experience who
are adapting their skills to their new abilities. All fly fishing and tying equipment is provided to the participants at
no cost. Fishing trips, both one day and multi‐day are also provided at no cost to the participants.
Project Healing Waters is unique in that our volunteers are teaching classes on an on‐going, long term basis. It is
much more than a one day fishing trip. For many participants, particularly disabled veterans, the socialization and
camaraderie of the classes are just as important as the fishing outings, and provide them a new activity.
The Project relies on Federation of Fly Fishers, Trout Unlimited, and independent fly fishing clubs to conduct the
program at the DOD and DVA hospitals across the nation. The volunteer staff and outings leaders include
experienced fly fishers and guides, all of whom donate their time and knowledge to support the Project
participants. In order to have a viable Project Healing Waters program, three groups must co‐exist: a fly fishing
club willing to provide the volunteers and organize the program, a DOD or DVA hospital willing to host the
program, and wounded or disabled soldiers or veterans willing to participate. Because each of these groups is
unique, no two Project Healing Waters programs will be exactly the same.
Project Healing Waters Fly Fishing, Inc.SM Mission Statement and 501(c)(3)
The mission of Project Healing Waters Fly Fishing is to assist in the physical and emotional rehabilitation of
disabled active duty military personnel and veterans through fly fishing and fly tying education and outings.
Project Healing Waters is a 501(c)(3) non‐profit organization incorporated in the State of Maryland. PHWFF is
dependent on tax‐deductible donations and the help of numerous volunteers to meet the educational, equipment,
transportation, and related needs of the participants.
The America Cup International Fly Fishing Tournament
www.theamericacup.com
VAIL COMMISSION ON SPECIAL EVENTS 2012 EVENT FUNDING APPLICATION
_ NAME OF EVENT The America Cup International Fly Fishing Tournament
_ PROPOSED DATE(S) Event September 20‐23, 2012
_ AMOUNT OF CASH FUNDING REQUESTED $7,500.00
_ PRODUCING ENTITY: America Cup, Inc. 45‐3694925
1. President or Executive Director’s Name John Knight
2. Name and Title of Person Completing the Application John Knight
3. Business Address: Please include the physical address as well as the mailing address
America Cup, INC
Mailing ‐ PO Box 6084, Vail, CO 81658
Physical – 1710 Main St Minturn CO 81645
4. Contact Info: John Knight
‐∙ Telephone: home 970‐827‐4142 cell 970‐376‐5703
∙ E‐Mail Address jknight@theamericacup.com
5. Event and/or Organization WEBSITE http://www.theamericacup.com
6. Number of years your organization has been in business 4 years
7. Mission Statement "To promote amateur competitive fly fishing in the US, while supporting Project Healing Waters and like
organizations though charitable contributions, fly fishing clinics, and education.”
8. Organization's tax status: nonprofit ‐ form 1023 is in the review phase
∙ Non‐Profit (501C‐3), or Not‐for‐Profit (501C‐6) organizations, please attach current State
Department of Revenue Certificate with this application
∙ Does the Event benefit a charity? If yes, please name the beneficiary Project Healing Waters
http://www.projecthealingwaters.org/html/501c.html
∙ Tax Payer ID# 45‐3694925
EVENT DESCRIPTION:
1. Brief description of the event and its activities
A four (4) day fly fishing tournament on local rivers around Vail, CO. The 2011 summer season will have The America Cup
committee member providing a weekend clinic on the tournament and controller training via Gore Creek Fly Fisherman, in Vail
Village. The America Cup will be attended by an all‐star cast of the world’s finest Fly Fishermen. Past teams included: Ireland,
Poland, Hungary, Australia, Japan and the United States. Several countries have multiple teams entering the competition with
male and female participants. The America Cup is also proud to promote the participation of three youth teams that bring the
traditions to a new generation of anglers. As well as an Adaptive Team. All anglers will be provided discount lodging in a Vail
proper hotel. Also – a lodging special will be provided and marketed to all volunteers to come stay in Vail for the event.
2. Where will the event be located within the Town of Vail? Hotel headquarters will be bid by town proper hotels. The event
volunteer training and registration and registration party will be in Vail Village. The tournament fishing will be in local rivers
around Vail.
3. Will any portion of the event take place outside of the Town of Vail? If yes, please explain. Yes – we need large rivers and miles
of water to host a 75‐100 angler tournament.
4. Will additional in‐kind services be required from the Town of Vail? NO If yes, please explain, including a
description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic control,
street closures, etc. (The event promoter will be charged for all labor, materials and equipment unless
such services are specifically exempted and approved as part of the Special Event Permit.
5. Is this a new or existing event? If existing, please describe the location(s) of the event in previous years
and the number of years it has been produced. Event has been hosted by the Town of Frisco for 2008, 2009, 2010 and by the Town
of Vail in 2011. Event has been run 4 years consecutively.
6. People: Number of participants (athletes, artists, exhibitors, etc.) anticipated 80 daily for 3x days
Number of volunteers needed 75‐100 daily for 3x days Number of event staff 15 daily for 3x days
Total Number of spectators/attendees anticipated and estimate: 200 daily for 3x days
% 30 Local % 30 In‐state (non‐local) % 40 Out of State
The America Cup 2012 Budget Planner September 20‐23 2012
Thu ‐ Fri ‐Sat ‐ Sun
number of teams16580
number of controllers80for 3 days24080 anglers + 80 volunters + 20 support staff = 180 people per
number of vans/buses5for 3 days15
VendorDetailunitsunit pricetotalDescription
Income
SponsorTOVTown of Vail17,500.00$ 7,500.00$ Title Sponsorship ‐ website, all magazine ads, logo or name
pay to playn/aTeams 161,800.00$ 28,800.00$ Paying teams of 5 members per team ‐ team fee = $1800
SponsorshipsLocal sponsorsCash Sponsorships151,000.00$ 15,000.00$ Solicit companies to support event thru donatations
Income Total51,300.00$ TOV funding 14% of event
Expenses
Operating
VendorDetailunitsunit pricetotalDescription
Box Lunch Vendorlunches ‐ daily box lunches 3 days 31,800.00$ 5,400.00$ Drivers, competitors, volunteers
Safeway ‐ VailWater ‐ water drinking bottles9000.35$ 315.00$ 2 bottles per day * 150 = 300 * 3 days = 900
Ace Hardware ‐ VailHolding buckets255.00$ 125.00$ 5 gal buckets ‐ Home Depot ‐ fish hold if short volunteers
Ace Hardware ‐ VailBeat Markers1300.00$ 300.00$ stakes, spray paint, tape, Sector meeting signage 200' markers
Balls MarketingTAC 2011 T Shirts22010.00$ 2,200.00$ swag for anglers / volunteers
Balls MarketingTAC 2011 Fishing cap22012.00$ 2,640.00$ swag for anglers / volunteers
All About PinsTAC 2011 Pins2202.22$ 488.40$ swag for anglers / volunteers
Evergreen LodgeRegistration room rental / food12,000.00$ 2,000.00$ Room rental, finger foods, beat drawing
Office DepotBadges380.00$ 240.00$ TAC staff , Anglers, ect ‐ lanyard style Office Depot 100 pkgs
Timberline ToursTip Drivers of shuttle buses7100.00$ 700.00$ 10 van ‐ 2.5 days 100 allocated each ‐ long hours and duties
Timberline ToursShuttle Bus Fee16,500.00$ 6,500.00$ 5 ‐ 24 person coach buses / 3 days + driver (must use outfitter)
Safeway ‐ VailController Kits2100.00$ 200.00$ extra zip locks, pens, clip boards
Evergreen LodgeAwards Party15,000.00$ 5,000.00$ Venue rental, food for 150
Evergreen LodgeLodging for event staff16150.00$ 2,400.00$ Lodging for 3 sector judges for 4 nights ‐ 16 nights
Southwest Fly FishingSouthwest Fly Fishing magazine adver1850.00$ 850.00$ Southwest Fly Fishing Sep issue distribution 51,000
Southwest Fly FishingSouthwest Fly Fishing magazine adver1850.00$ 850.00$ Southwest Fly Fishing May issue distribution 51,000
Southwest Fly FishingSouthwest Fly Fishing magazine adver1850.00$ 850.00$ Southwest Fly Fishing July issue distribution 51,000
Fly Rod and ReelFly Rod and Reel magazine advertising11,100.00$ 1,100.00$ Fly Rod and Reel ‐ Summer distribution 102,000
Fly Rod and ReelFly Rod and Reel magazine advertising11,100.00$ 1,100.00$ Fly Rod and Reel ‐ Fall distribution 102,000
TV8Local TV 8 interviews4100.00$ 400.00$ TV shoots and bringing foreign anglers to show
Gore Creek Fly FishermanWhite event fly fishing shirt2030.00$ 600.00$ Event shirts ‐ matching white fly fishing with logo
Eagle Embroidery2011 event shirts logo2015.00$ 300.00$ logos placed on shirts
High Country Custom ImpressioTAC CUP 1 st place team1225.00$ 225.00$ 1 large Cup for Team 1st engraving both
High Country Custom ImpressioTAC CUP 1st place individual1225.00$ 225.00$ 1 large Cup for 1st place individual
Arrow InsuranceInsurance ‐ Liability1425.00$ 425.00$ event liability coverage insurance, with per venue riders
JBs T Shirts ‐ Loch Style eventJune 2012 Loch Tournament3012.00$ 360.00$ Loch Me Amadeus ‐ test run for putin/take out, rowers, rules,
Town of AvonTown of Avon park use fees1250.00$ 250.00$ July father's day event and Sept event, deck rental
CDOWForest Service Usage Fee1200.00$ 200.00$ DOW / Towns / Glenwood Springs Office
Sylvan Lake State ParkDaily Parking passes for volunteers/dr307.00$ 210.00$ Daily parking passes for 3 days for 10 vehicles a day
Sylvan Lake State Parkcabin rental for site judges4140.00$ 560.00$ Cabin 1 to be rented to house judges to watch over boats for 4
Office DepotPoster board for party/daily scores112.00$ 12.00$ to display printed results / cork board and pins
Riverside TrophiesMedal for winners ‐ teams and individ1820.00$ 360.00$ 3 team = 15 / 3 individual = 18 / riverside trophies Darrell
Safeway ‐ VailFormula 409 ‐ 2 bottles per team165.00$ 80.00$ For ANS control and cleaning of gear ‐ 1 gal per team
Vail Valley Partnership Vail Valley Partnership membership1600.00$ 600.00$ Includes inclusion on volunteer insert and mailer list
Office DepotPrinter Ink / paper for event need240.00$ 80.00$ 1 Black/ 1 Color for event scoring printing
James LambAccountant fees1‐$ ‐$ Tax preparation and filing
James LambFiling fees for LLC1‐$ ‐$ James Lamb
Copy CopyVolunteers need handouts/cards5000.50$ 250.00$ color, 2 sided. 4 cut from letter page of 100lbs stock handouts
USPSPostage5000.29$ 145.00$ post card stamps
Copy CopyPrinting needs ‐ docs, posters, banner11,500.00$ 1,500.00$ Release Forms, Agendas, Maps, handouts by venue,
Constant ContactsConstant Contacts annual1600.00$ 600.00$ web based email marketing = $50 per month
Godaddy.comWeb Hosting annual1450.00$ 450.00$
Godaddy.com website hosting, domains for .com, .net, .org,
site analytics
Boat movers ‐ 16Gas allowance to move boats5200.00$ 1,000.00$
16 boats ‐ 8 Nottingham ‐ 8 Sylvan and return to owners ‐
move them in and then out
John KnightJohn Knight expenses ‐ mileage only11,500.00$ 1,500.00$
Mileage for total event 2,389 mile * .0 555 = 1325.90 (for
2011)
Bank of the WestBank service charge 5.00 per month125.00$ 60.00$ Bank of the West
Expenses Total43,650.40$
Total IncomeTotal Income51,300.00$
COGSGOGS‐$ no items are sold at the event
Operating ExpensesOperating Expenses43,650.40$
5,000.00$ Project Healing Waters Donation Target
Total NOITotal NOI2,649.60$
The
America
Cup
2012
VailAttendee
Spending
Forecast
2012
Revised
10/31/11
Wed ‐
19thThu
‐
20thFri
‐
21thSat
‐
22thSun
‐
23thTotals
anglers
daily
spend
day
1daily
spend
day
2daily
spend
day
3daily
spend
day
4daily
spend
day
5
1
person198198123123228870.00$
room
70room
70room
70room
70room
70
breakfast13breakfast13breakfast13breakfast13breakfast13
115anglers/support
lunch
15lunch
15lunch
0lunch
0lunch
080
+
35
support
dinner
20dinner
20dinner
20dinner
20dinner
25anglers/support
trinkets
80incidentals80incidentals20incidentals20incidentals120100,050.00$
Other
spendingfishing
licenses1680fishing
gear50006,680.00$
shop
survey
80
*
21
based
off
2011
ThuFriSatSun
volunteers
Wed ‐
19thThu
‐
20thFri
‐
21thSat
‐
22thSun
‐
23th
1
persondaily
spend
day
10218143143243747.00$
0room
70room
70room
70room
70
0breakfast13breakfast13breakfast13breakfast13
30Volunteers
staying
in
Vail
0lunch
15lunch
0lunch
0lunch
0
0gas20gas20gas20gas200dinner
20dinner
20dinner
20dinner
2022,410.00$
volunteers
0incidentals80incidentals20incidentals20incidentals120
Rooms
per
night
for
4
nights
129,140.00
$
TOV
gross
revenue
704
280
145
/
2
=
~70
.
7,500.00
$
TOV
funding
room
nights
6,457.00
$
10%
spending
not
in
Vail
115,183.00
$
TOV
ROI
DEPARTMENT OF THE TREASURY
INTERNAL REVENUE SERVICE
CINCINNATI OH 45999-0023
Date of this notice: 10-28-2011
Employer Identification Number:
45-3694925
Form: SS-4
Number of this notice: CP 575 E
AMERICA CUP INC
AMERICA CUP
% JOHN KNIGHT For assistance you may call us at:
PO BOX 6084 1-800-829-4933
VAIL, CO 81658
IF YOU WRITE, ATTACH THE
STUB AT THE END OF THIS NOTICE.
WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER
Thank you for applying for an Employer Identification Number (EIN). We assigned you
EIN 45-3694925. This EIN will identify you, your business accounts, tax returns, and
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Publication 557, Tax Exempt Status for Your Organization, has details on the
application process, as well as information on returns you may need to file. To apply
for formal recognition of tax-exempt status, most organizations will need to complete
either Form 1023, Application for Recognition of Exemption Under Section 501(c)(3) of
the Internal Revenue Code, or Form 1024, Application for Recognition of Exemption
Under Section 501(a). Submit the completed form, all applicable attachments, and the
required user fee to:
Internal Revenue Service
PO Box 12192
Covington, KY 41012-0192
The Pension Protection Act of 2006 contains numerous changes to the tax law
provisions affecting tax-exempt organizations, including an annual electronic
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Please refer to the Charities & Non-Profits page at www.irs.gov for the most current
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To obtain tax forms and publications, including those referenced in this notice,
visit our Web site at www.irs.gov. If you do not have access to the Internet, call
1-800-829-3676 (TTY/TDD 1-800-829-4059) or visit your local IRS office.
(IRS USE ONLY) 575E 10-28-2011 AMER O 9999999999 SS-4
IMPORTANT REMINDERS:
* Keep a copy of this notice in your permanent records. This notice is issued only
one time and the IRS will not be able to generate a duplicate copy for you.
* Use this EIN and your name exactly as they appear at the top of this notice on all
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write us, do not complete and return the stub. Thank you for your cooperation.
Keep this part for your records. CP 575 E (Rev. 7-2007)
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Return this part with any correspondence
so we may identify your account. Please CP 575 E
correct any errors in your name or address.
9999999999
Your Telephone Number Best Time to Call DATE OF THIS NOTICE: 10-28-2011
( ) - EMPLOYER IDENTIFICATION NUMBER: 45-3694925
_____________________ _________________ FORM: SS-4 NOBOD
INTERNAL REVENUE SERVICE AMERICA CUP INC
CINCINNATI OH 45999-0023 AMERICA CUP
% JOHN KNIGHT
PO BOX 6084
VAIL, CO 81658
ARTINC_NPC Page 1 of 3 Rev. 02/28/2008
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visit www.sos.state.co.us and
select Business Center.
ABOVE SPACE FOR OFFICE USE ONLY
Articles of Incorporation for a Nonprofit Corporation
filed pursuant to § 7-122-101 and § 7-122-102 of the Colorado Revised Statutes (C.R.S.)
1. The domestic entity name for the nonprofit corporation is
______________________________________________________.
(Caution: The use of certain terms or abbreviations are restricted by law. Read instructions for more information.)
2. The principal office address of the nonprofit corporation’s initial principal office is
Street address ______________________________________________________
(Street number and name)
______________________________________________________
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_______________________ ______________
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Mailing address ______________________________________________________
(leave blank if same as street address) (Street number and name or Post Office Box information)
______________________________________________________
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_______________________ ______________.
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3. The registered agent name and registered agent address of the nonprofit corporation’s initial registered agent
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Name
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(Last) (First) (Middle) (Suffix)
OR
(if an entity) ______________________________________________________
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______________________________________________________
__________________________ CO ____________________
(City) (State) (ZIP Code)
PO Box 6084
Knight
1710 Main Street
CO
United States
1710 Main Street
Minturn
Minturn
United States
John
Vail CO
The America Cup
81645
81645
81658
Colorado Secretary of State
Date and Time: 10/28/2011 09:08 AM
ID Number: 20111601975
Document number: 20111601975
Amount Paid: $50.00
ARTINC_NPC Page 2 of 3 Rev. 02/28/2008
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______________________________________________________
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CO
4
81658
PO Box 6084
Vail
PO Box 6084
Knight
United States
Vail81658
4
John
4
4
ARTINC_NPC Page 3 of 3 Rev. 02/28/2008
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81658VailCO
United States
PO Box 6084
4
KnightJohn
The America Cup
Voting Board Members
John Knight
1710 Main Street
Minturn, CO 81645
Jodi Knight
1710 Main Street
Minturn, CO 81645
Benjamin Metcalf
206 Oakley Drive
State College, PA 16803
The America Cup
Additional Incorporators
Jodi Knight
1710 Main Street
Minturn, CO 81645
Benjamin Metcalf
206 Oakley Drive
State College, PA 16803
The America Cup
Provisions regarding the Distribution of Assets
In the event of dissolution of The America Cup, any remaining assets will be
liquidated prior to dissolution or distributed to John Knight of Minturn, CO.
The America Cup
Additional Individuals causing document to be delivered
Jodi Knight
1710 Main Street
Minturn, CO 81645
Benjamin Metcalf
206 Oakley Drive
State College, PA 16803