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Home My WebLink AboutTAC.2012.budgetsThe America Cup 2012 Budget PlannerSeptember 20-23 2012 Thu - Fri -Sat - Sun number of teams16580 number of controllers80 for 3 days24080 anglers + 80 volunters + 20 support staff = 180 people per day number of vans/buses5 for 3 days15 VendorDetailunitsunit pricetotalDescription Income SponsorTOVTown of Vail110,000.00$ 10,000.00$ Title Sponsorship - website, all magazine ads, logo or name on all items. pay to playn/aTeams 161,800.00$ 28,800.00$ 15 paying teams of 5 members per team - team fee = $1800 SponsorshipsLocal sponsorsCash Sponsorships31,000.00$ 3,000.00$ Solicit local companies to support event thru sponsorship Income Total41,800.00$ Expenses Operating VendorDetailunitsunit pricetotal Description Box Lunch Vendorlunches - daily box lunches 3 days 31,800.00$ 5,400.00$ Drivers, competitors, volunteers CostcoWater - water drinking bottles9000.35$ 315.00$ 2 bottles per day * 150 = 300 * 3 days = 900 Home DepotHolding buckets255.00$ 125.00$ 5 gal buckets - Home Depot - fish hold if short volunteers Home DepotBeat Markers1300.00$ 300.00$ stakes, spray paint, tape, Sector meeting signage 200' markers Balls MarketingTAC 2011 T Shirts22010.00$ 2,200.00$ swag for anglers / volunteers Balls MarketingTAC 2011 Fishing cap22012.00$ 2,640.00$ swag for anglers / volunteers All About PinsTAC 2011 Pins2202.22$ 488.40$ swag for anglers / volunteers Evergreen LodgeRegistration room rental / food11,500.00$ 1,500.00$ Room rental, finger foods, beat drawing, must have near bar for mingling Office DepotBadges380.00$ 240.00$ TAC staff , Anglers, ect - lanyard style Office Depot 100 pkgs Timberline ToursTip Drivers of shuttle buses7100.00$ 700.00$ 10 van - 2.5 days 100 allocated each - long hours and duties Timberline ToursShuttle Bus Fee16,500.00$ 6,500.00$ 5 - 24 person coach buses / 3 days + driver (must use outfitter) WalmartController Kits2100.00$ 200.00$ extra zip locks, pens, clip boards Evergreen LodgeAwards Party14,500.00$ 4,500.00$ Venue rental, food for 150, no liquor - use adjoining bar Evergreen LodgeLodging for event staff16150.00$ 2,400.00$ Lodging for 3 sector judges for 4 nights - 16 nights Southwest Fly FishingSouthwest Fly Fishing magazine advertisin1545.00$ 545.00$ Southwest Fly Fishing Sep issue distribution 51,000 Southwest Fly FishingSouthwest Fly Fishing magazine advertisin1545.00$ 545.00$ Southwest Fly Fishing May issue distribution 51,000 Southwest Fly FishingSouthwest Fly Fishing magazine advertisin1545.00$ 545.00$ Southwest Fly Fishing July issue distribution 51,000 Fly Rod and ReelFly Rod and Reel magazine advertising1800.00$ 800.00$ Fly Rod and Reel - Summer distribution 102,000 Fly Rod and ReelFly Rod and Reel magazine advertising1800.00$ 800.00$ Fly Rod and Reel - Fall distribution 102,000 TV8Local TV 8 interviews4100.00$ 400.00$ Shoots- cups, international anglers, Jodi and Senta, airport wings/wheels Gore Creek Fly FishermanWhite event fly fishing shirt2030.00$ 600.00$ Event shirts - matching white fly fishing with logo Eagle Embroidery2011 event shirts logo2015.00$ 300.00$ logos placed on shirts High Country Custom ImpresTAC CUP 1 st place team1225.00$ 225.00$ 1 large Cup for Team 1st engraving both High Country Custom ImpresTAC CUP 1st place individual1225.00$ 225.00$ 1 large Cup for 1st place individual Arrow InsuranceInsurance - Liability1425.00$ 425.00$ event liability coverage insurance JBs T Shirts - Loch Style eventJune 2012 Loch Tournament3012.00$ 360.00$ Loch Me Amadeus - test run for putin/take out, rowers, rules, water test Town of AvonTown of Avon park use fees1250.00$ 250.00$ July father's day event and Sept event, deck rental CDOWForest Service Usage Fee1200.00$ 200.00$ DOW / Towns / Glenwood Springs Office Sylvan Lake State ParkDaily Parking passes for volunteers/drivers307.00$ 210.00$ Daily parking passes for 3 days for 10 vehicles a day Sylvan Lake State Parkcabin rental for site judges4140.00$ 560.00$ Cabin 1 to be rented to house judges to watch over boats for 4 days/nights WalmartPoster board for party/daily scores112.00$ 12.00$ to display printed results / cork board and pins Riverside TrophiesMedal for winners - teams and individuals1820.00$ 360.00$ 3 team = 15 / 3 individual = 18 / riverside trophies Darrell WalmartFormula 409 - 2 bottles per team165.00$ 80.00$ For ANS control and cleaning of gear - 1 gal per team Vail Valley Partnership Vail Valley Partnership membership1600.00$ 600.00$ Includes inclusion on volunteer insert and mailer list Office DepotPrinter Ink / paper for event need240.00$ 80.00$ 1 Black/ 1 Color for event scoring printing Eagle Valley Financial ServicesAccountant fees1700.00$ 700.00$ Linda Zilar-taxes Rohn RobbinsFiling fees for LLC1250.00$ 250.00$ Rohn K Robbins Copy CopyVolunteers need handouts/cards5000.50$ 250.00$ color, 2 sided. 4 cut from letter page of 100lbs stock handouts USPSPostage5000.29$ 145.00$ post card stamps Copy CopyPrinting needs - docs, posters, banners11,500.00$ 1,500.00$ score sheets with single carbon Constant ContactsConstant Contacts annual1600.00$ 600.00$ web based email marketing = $50 per month Godaddy.comWeb Hosting annual1450.00$ 450.00$ Godaddy.com website hosting, domains for .com, .net, .org, site analytics Boat movers - 16Gas allowance to move boats5100.00$ 500.00$ 16 boats - 8 Nottingham - 8 Sylvan and return to owners John KnightJohn Knight expenses - mileage only11,500.00$ 1,500.00$ Mileage for total event 2,389 mile * .0 555 = 1325.90 (for 2011) Bank of the WestBank service charge 5.00 per month125.00$ 60.00$ Bank of the West Expenses Total41,585.40$ Total IncomeTotal Income41,800.00$ COGSGOGS-$ no items are sold at the event Operating ExpensesOperating Expenses41,585.40$ Total NOITotal NOI214.60$