HomeMy WebLinkAbout2012 Summer Caricature Entertainment Proposal1/3 of the amount upon receipt of an invoice from the event producer,
accompanied by verification of the placement of advertising for the event and the
submittal of a complete Special Event Permit Application (if applicable), which is
due a minimum of 45 days prior to the start of the event
1/3 of the amount upon receipt of an invoice from the event producer following the
completion of the event and the CSE’s approval of the final post-event review
presentation
Producers should submit the required information electronically in PDF
format, plus 1 hard copy (unbound on 8 ½ x 11 size, minimum 30% PCW
paper), to the Commission on Special Events no later than 5:00 p.m. on
Tuesday, May 29, 2012. Qualifying applications will be reviewed by the CSE at
their regular monthly meeting on Wednesday, June 6, 2012. Applicants will be
notified of their status by June 28, 2012.
PLEASE SUBMIT YOUR APPLICATION ELECTRONICALLY IN PDF FORMAT,
PLUS 1 HARD COPY OF THE COMPLETED APPLICATION (unbound on 8 ½ x
11, minimum 30% PCW, paper) INCLUDING THE REQUIRED ATTACHMENTS
TO:
Vail Commission on Special Events, C/O Sybill Navas, Coordinator
Town of Vail, 75 S. Frontage Rd. Vail, CO 81657,
specialevents@vailgov.com
VAIL COMMISSION ON SPECIAL EVENTS
2012 EVENT FUNDING APPLICATION
NAME OF EVENT: Summer Caricature Entertainment/2012
PROPOSED DATE(S) June 21st - September 14th, 2012
AMOUNT OF CASH FUNDING REQUESTED: $4550.00
PRODUCING ENTITY :
President or Executive Director’s Name: N/A
Name and Title of Person Completing the Application: Ken Carpenter
Business Address: 34323 Hwy. 6 Unit R-213, Edwards, CO 81632
Contact Info:
Telephone: 970-926-8225
E-Mail Address: kenscarpenter@hotmail.com
Event and/or Organization WEBSITE
Number of years your organization has been in business: 28 years!
Mission Statement : "To provide entertainment, a unique gift and a sense
of community to the guests of Vail"
Organization's tax status: For Profit (in the form of contracted
entertainment )
EVENT DESCRIPTION:
Brief description of the event and its activities:
Having lived in the Vail Valley since 1984, it has always been an
important observation of mine that the guest experience must include the
feeling of community: that people live here year-round and, are happy to
extend themselves to all who come. By having live entertainment, the
guests make a personal connection which in turn, inspires them to return,
year after year.
I will be setting up an easel and 2 stools or chairs, twice per week for 3
hours,within the village, and providing FREE/complimentary caricatures of
our visitors! These amusing sketches will also incorporate their favorite
activities, jobs or memorable moments in the valley! A unique souvenir of
Vail!
Where will the event be located within the Town of Vail? In the village at fixed
location, of which there are several options~
Will any portion of the event take place outside of the Town of Vail? No
Will additional in-kind services be required from the Town of Vail? No
Is this a new or existing event? New
People:
Number of participants (athletes, artists, exhibitors, etc.) anticipated: 1
Number of volunteers needed: None
Number of event staff None
Total Number of spectators/attendees anticipated and estimate : 10-40
sketches per day! This will vary from day to day!
Brief description of potential benefits to the Town of Vail, including an estimated #
of incremental room nights and increased spending generated
What return on investment should the Town of Vail expect?:
The return to the TOV will be in the form of Goodwill, entertainment and, a
reason to return NEXT summe r to reconnect and get updated souvenir of
themselves!
BUDGET:
Since this is to be a free service/amenity to our guests, the budget is in the
form of a contracted payment for services provided. The daily fee, for 3 hours,
is to be $175.00 per day, twice per week during an afternoon time slot, when
people have returned from their days activities. By setting up it twice per
week, guests will have the chance to come back the next day! The artist will
supply all materials for performing the service!
ADDITIONAL REQUIRED ATTACHMENTS: N/A
The CSE appreciates the inclusion, in electronic format please, of any additional
support materials such as DVD’s, programs, news articles and other printed
materials.
Applications must be received no later than 5:00 p.m. on Tuesday, May 29.
SUBMIT YOUR APPLICATION ELECTRONICALLY IN PDF FORMAT, PLUS 1
HARD COPY OF THE COMPLETED APPLICATION (formatted so as to be
easily copied, i.e. unbound, 8 ½ x 11 size, minimum 30% PCW paper) AND
REQUIRED ATTACHMENTS TO:
Vail Commission on Special Events, C/O Sybill Navas, Coordinator
Town of Vail, 75 S. Frontage Rd., Vail, CO 81657
specialevents@vailgov.com
Qualifying applications will be reviewed by the CSE at their regular monthly
meeting on Wednesday, June 6, 2012. Applicants will be notified of their status
by June 28, 2012.
For additional information contact CSE Coordinator, Sybill Navas at
970.477.3551,
or by e-mail at HYPERLINK "mailto:specialevents@vailgov.com"
specialevents@vailgov.com