HomeMy WebLinkAboutSNOWDAZE_CSE_APP12
Vail Commission on Special Events
2012 Event Funding Application
Applied for by:
12 Vail Rd. Suite 500, Vail, CO 81657
(970) 476-6797
www.gohighline.com
VAIL COMMISSION ON SPECIAL EVENTS
2012 EVENT FUNDING APPLICATION
NAME OF EVENT: VAIL SNOW DAZE
PROPOSED DATE(S): December 3-9, 2012
AMOUNT OF CASH FUNDING REQUESTED: $100,000-
PRODUCING ENTITY: Highline Sports & Entertainment, Inc.
1) President/executive director's name: Jeff Brausch
2) Name/title of person completing application: Jeff Brausch
3) Business Address: 12 Vail Rd., Suite 500, Vail, CO 81657
4) Telephone: 970/476-6797 xt.103 Cell: 970/393-2128 Fax: 970/476-6890
o E-Mail Address: jeff@gohighline.com
o Website address: www.vail.com/snowdaze
5) Number of years your organization has been in business __14____
6) Mission Statement: To foster a culture in which Highline team members are challenged to
excel in providing all customers with exceptional service, extensive knowledge and an
unwavering commitment to ethical excellence…not only to complete client satisfaction-but
beyond all expectations!
7) Organization's tax status: For Profit__X_ Non-Profit*____ Not-for-Profit*____
Non-Profit (501 C-3), or Not for Profit (501 C-6) organizations, please attach
current State Department of Revenue Certificate with this application.
Does the event benefit a charity? Yes_X__ No___
If yes, please name the beneficiary: TBD
Tax payer ID#: 84-1331831
EVENT DESCRIPTION:
1) Brief Description of Event: Vail Snow Daze - Vail’s season opening bash which is the Vail
Valley’s kick off to the winter snowriding season. A full-blown week of on and off-snow events,
concerts, street parties and special events.
2) Describe where the event will be located within the Town of Vail: Vail Village &
Lionshead
3) Will any portion of the event take place outside of the Town of Vail?
__X__Yes ____No
If yes, please explain: Portions of the event will take place on Vail Mountain
4) Will additional in-kind services be required from the Town of Vail? Yes X No ____
If yes, please explain, including a description of anticipated impacts on Town of Vail
services: i.e. bus service, parking, traffic control, street closures, etc.: We will require
barricades to control the perimeter of the beer gardens on the concert nights as well as TOV
police support for crowd control at these same concerts.
5) Is this a: New event _ X__ Existing event X Number of years in existence: 6
Location(s) of event in previous years: As proposed for the 2011 event
6) People:
Number of participants (athletes, artists, exhibitors, etc.) anticipated: 200
Number of volunteers needed 25 Number of event staff 75
# of spectators/event attendees anticipated: 100,000 during the event period
o Local 20%
o In-state (non-local) 20%
o Out of State 60%
7) Brief description of potential benefits to the Town of Vail, including an estimated # of
incremental room nights and increased spending generated.
Estimated Incremental Room Nights and Revenue Generated by the 2012 Vail Snow Daze
2012 Estimated Incremental Spending
Incremental Room Nights
Estimated attendance: 100,000
Those who came just for the event: 60%
Those staying in Town of Vail lodging: 70%
Average nights stay in Vail: 3
Total Incremental Room Nights: 63,000 (2ppl/room)
Incremental Spending
Estimated attendance per day: 14,286
Average amount spent: $200
Event Days: 7
Total Incremental Spending: $20,000,000
Average lodging price per night: $150
Incremental room nights: 63,000
Subtotal spent on lodging: $9,450,000
Number of days in Vail not for event: 1.0
Number of people staying additional days: 5,000
Average amount spent per day: $300
Subtotal spent on non-event days: $1,500,000
Total Estimated Incremental Spending: $30,950,000
8) What return on investment should the Town of Vail expect?
2012 Town of Vail Return on Investment
Town of Vail Investment $100,000
Total Value of Media, Public Relations and Event Related Impressions
for a top-tier Presenting Sponsor (such as the Town of Vail)
(measured by Event Industry-accepted means). This number is based
on the projected PR and marketing for this event and estimates from
this event last year and other similar events. $500,000
Return on Investment through Media, PR and
Event Related Impressions alone: 400%
Est. Incremental Room Nights Generated 63,000
Incremental Spending Generated $30,950,000
Tax Receipts (Sales - 4%, Lodging - 4%) $1,238,100
Return on Investment through Incremental Spending
in the Town of Vail: 11 to 1
BUDGET:
1) Detailed event budget, including all anticipated revenues and expenses.
2012 Vail Snow Daze Projected Budget
2) Please describe briefly how you will use the funds that you are requesting from the CSE:
To mitigate the marketing and operational expenses associated with the successful production of
the event.
3) Should the CSE decide not to support this event, will it still occur? No
4) What percentage of the total event budget is CSE being asked to fund? 13%
5) What is the dollar amount of sponsorships from alternative sources reflected in the event
budget? 80%
6) What percentage of the total event budget do you expect the event itself to generate? 7%
7) If possible, would you intend to host the event in Vail beyond 2012? Yes X No ____
If yes, for how many years beyond 2012? As many as years as it makes sense financially and to
the TOV and Vail Resorts.
8) Do you anticipate requesting funding from the CSE next year? Yes X No _____
If yes, in what amount? 100,000
ADDITIONAL ATTACHMENTS:
1) What mechanism are you using to direct non-local attendees to Vail lodging options?
Non-local attendees will be directed to Vail lodging options via call-to-actions placed in
event advertising and collateral materials. These items to include national magazines, such as
Rolling Stone, and newspaper print ads, billboards, website, posters, handbills, social media
and more.
2) Marketing plan and detailed explanation of potential for sponsorships and media
exposure.
An extensive, traditional media campaign will be run for the event featuring print
(newspaper and magazine), radio and television. The campaign will focus on national,
regional and local media outlets. Over $250,000 in media value is expected to be
delivered by this integrated campaign.
A national, regional and local PR blitz will be launched for the 2012 Vail Snow Daze
event. The campaign is expected to generate over $250,000 in equivalent media value.
Vail Snow Daze will push the new media envelope with Facebook, and Twitter.
Dedicated event websites will support the event. In addition to these stand-alone sites, the
event will also receive a great deal of play on Vail Resort’s websites www.snow.com and
www.vail.com.
Direct broadcast emails and standard mailings will be sent to lists, including those owned
by Vail Resorts and Highline Sports, targeting our audience.
Numerous collateral and competitor materials will be disseminated throughout the region,
including rack cards, postcards and posters.
Sponsorships/Media Exposure
Highline Sports always has and always will continue to sell sponsorships on its properties
to help cover the numerous operating and marketing expenses to make Vail Snow Daze
and Vail Holidaze a success.
2) Previous year's event evaluation, including income and expense statement (if existing
event). 2010 Materials as the 2011 Event has yet to take place.
The ’10 event was a major success. The weeklong festival returned Dec. 6-12, 2010 and
celebrated the early snowriding season in Vail with a jam-packed schedule of participatory
contests, parties, giveaways, on-mountain events and four amazing headliner concerts.
2010 saw the return of no-cost admission for all events and concerts surrounding Vail
Snow Daze, marking the continuation of Vail Mountain’s commitment to providing
FREE, first-rate entertainment for guests from all over the world. A few of the many
highlights are as follows…
Marketing and PR campaigns were very successful – major coverage generated millions
of impressions and well over $400,000.00 in value.
Media included television, radio, print, social media and more.
Strong sponsorship considering economic environment, including the addition of Rolling
Stone Magazine.
On-mountain events included the Dummy Demolition Derby, with a complimentary chili
dinner, and the popular Demo Daze and Reverb Eco Village. A concert to follow helped
to drive traffic into town for the high-energy Mix Master Mike.
Four free concerts including a great mix of music genres from Mix Master Mike, Dwight
Yoakam, Edwin McCain, O.A.R. and Weezer, which took place at Ford Park.
Demo Daze and the Reverb Eco Village grew in number of vendors this year.
A variety of philanthropic components enhanced the event this year, including the
promotion of Roxy’s Gifts that Give Back event which also raised funds for Vail Breast
Cancer Awareness Group, as well as the fundraiser for the Vail Firefighters Association
where Macanudo raised $1,500 for the organization.
2011 Final Event Budget not available – (2011 Event yet to take place)
2010 Final Event Budget Vail Snow Daze
Sponsorships $665,729
CSE Event Funding 53,000
Entry Fees 836
Ticket Sales (Prvt Reserved) 2,300
F&B Sales 61,488
Merchandise Sales 359
$783,712-
Event Operations $34,319
Entertainment/Bands 435,507
Event Promotions -
Event Advertising/Marketing -
Event Merchandise/Sponsor Gifting 9,733
Event Supplies 10,257
F&B Expenses 43,496
Equipment Rental 37,358
Portable Toilets/Trash Removal 6,156
Prize Money/Appearance Fees 5,000
Public Relations 10,000
Venue Rental/Site Fees -
Wardrobe/Uniforms -
Event Insurance 4,850
Equipment Repairs -
Bank/Credit Card Charges -
Auto Expense -
Pre-press/Design -
Licenses and Permits 2,117
Printing and Reproduction 4,001
Office/Computer Supplies 141
Office Expenses 76
Postage & Delivery 1,014
Web Site/E-Mail 90
Event/Sales Travel 1,477
Meals/Entertainment 1,517
Event Lodging/Hospitality 21,476
Sponsor Ground Transfers -
Contract Labor 4,155
Payroll Expenses 22,685
Sponsor Management/Commissions 47,625
Event Management/Project Flat fee 80,000
TOTAL EXPENSES $783,712-
NET INCOME (LOSS) -0-
3) Past or projected demographics of event attendees and spending.
2012 Projected Demographics
The Vail Snow Daze audience is expected to attract the family and older and typical of the much
sought after high-end, high-consuming Vail audience, along with a younger demographic for
weekend events. The event is created to capture a wide range of customers to include young
singles (21+) as well as couples and families. We anticipate the Average age will be 40 with HHI
of $100,000++.
4) Organization rosters naming:
All officers and respective positions
Board of Directors and positions
Highline Sports & Entertainment, Inc. Roster
Principals/Board of Directors:
• Jeff Brausch, President/CEO
• James Deighan, Vice President
Employees:
• Peggy Wolfe, Event Director
• Greg Schwartz, Event Manager
• Katie Tille, Event Manager
• Missy Johnson, Sponsorship Manager
• Kelly Paton, PR Manager
• Stephen Connolly, Account Director
• Jim Nagy, Account Manager
• Laurie O’Connell, VP of Sales
• Kelli Brausch, Controller/CPA