HomeMy WebLinkAbout2011 Contracts and Payment Status 10_3_2011
2011 CSE Funds Available: $836,810 Event: Producing Entity: Location: 2011 Dates: Start Date CSE Funds Allocated: Total Paid Out: Amount Still Owed: Contract Status: TOV ROI*** Ratio****
Ttl Incremental Spending 2011 Attendance 2010 Attendance Room Nights Generated NPS* CarniVail Highline Sports and Entertainment Various March 6-11 6-Mar $8,000 $5,336 $2,664 $8,000 $0
COMPLETE $359,012 45:1 $8,975,300 20,000 20,000 16,800 Vail Film Festival Colorado Film Institute Vail March 31-April 3 31-Mar $60,000 $20,000 $20,000 $20,000 $60,000 $0 COMPLETE $102,620
43:1 $2,565,500 14,000 14,000 3,600 Taste of Vail Taste of Vail Various April 7-9 7-Apr $20,000 $6,666.00 $6,666.67 $6,667.33 $20,000.00 $0 COMPLETE 10,000 6,000 Springback to Vail Highline
Sports and Entertainment Various April 16-24 16-Apr $45,000 $15,000 $15,000 $15,000 $45,000 $0 COMPLETE $986,000 22:1 $24,650,000 70,000 40,000 84,000 Vail Whitewater Kayak Demos Alpine
Kayak School VV 6 Tuesdays, May 17-June 21 17-May $2,000 $2,000 $2,000 $0 COMPLETE 350 600 TEVA Mtn Games and IFSC Vail Valley Foundation Various June 2-5 2-Jun $115,000 $38,333 $38,333
$38,334 $115,000 $0 COMPLETE 51:1 $5,848,046 46,897 35,037 89 South of the Border Fiesta Vail Chamber and Business Association LH June 11 11-Jun $10,000 $3,333 $6,667 $10,000 $0 COMPLETE
6,800 2,500 King of the Mountain Volleyball King of the Mountain Volleyball Ford Park June 17-19 17-Jun $4,000 $1,333 $1,333 $2,666 $1,334 scheduled 10/5 482 teams 414 teams 550 Vail
Farmers' Market and Art Show Meadow Drive Partnership Meadow Drive 14 Sundays, Jun 19-Sep 18 19-Jun $44,000 $14,667 $14,667 $29,334 $14,666 scheduled 11/2 140,000 86 Firefighter Combat
Challenge Vail Fire and Emergency Svcs. w/On Target Challenge Ford Park June 11-12 11-Jun $24,700 $5,000 $9,000 $10,700 $24,700 $0 COMPLETE 436 882 200 75 Vail Arts Festival Eagle Valley
Events LH Mall & Vail Square June 24-26 24-Jun $12,000 $4,000 $4,000 $4,000 $12,000 $0 COMPLETE 86:1 $1,029,854 10,455 8,500 656 78 BBQ Bonanza Vail Chamber and Business Association
VV June 25-26 25-Jun $20,000 $6,667 $13,333 $20,000 $0 COMPLETE 24,000 5800 (1 day) 66 Vail Lacrosse Shoot-out Colorado Lacrosse Promotions Ford Park June 25-July 3 25-Jun $10,000 $10,000
$10,000 $0 COMPLETE $81,699 204:1 $2,042,480 18,500 17,500 4235 Lionshead Family Saturday Afternoon Club Lionshead Merchants Association LH Mall & Vail Square 6 Saturdays, July 9-Aug
13 9-Jul $14,000 $9,334 $4,668 $14,002 -$2 COMPLETE 3,425 2,975 Vail America Days Eagle Valley Events LH & VV July 4 4-Jul $50,000 $16,667 $16,667 $16,666 $50,000 $0 COMPLETE 64:1 $3,200,000
42,000 35,500 5636 Vail Antique Festival MC Presents w/LH Merchants Association LH Mall @Vail Square July 15-17 15-Jul $3,000 $3,000 $3,000 $0 COMPLETE 5,000 5,000 22.6 Kick-It 3v3 Soccer
Tournament Team Championships International Lagardere International Ford Park July 29-31 29-Jul $35,000 $11,667 $11,667 $11,666 $35,000 $0 COMPLETE 41:1 $1,440,720 17,400 (290 teams)
7776 (288 teams) 4,176 >Vail Soul Music Fest Legacy Entertainment Inc Various August 19-21 21 19-Aug $50,000 $16,667 $16,667 $16,666 $50,000 $0 COMPLETE 6.5:1 $329,312 1,600 1,700 365
Gourmet on Gore Highline Sports and Entertainment VV September 3-5 3-Sep $60,000 $20,000 $20,000 $40,000 $20,000 scheduled 11/2 20-30,000 90 RMUSSSA Softball Series Vail Valley Softball
Club Ford Park June 4-5, September 3-5 11-Jun $7,000 $2,333 $2,333 $4,666 $2,334 scheduled 10/5 300 450 320 Oktoberfest Highline Sports and Entertainment LH & VV Sept 9-11 (LH) & 16-18
(VV) 9-Sep $55,000 $18,333 $18,333 $36,666 $18,334 scheduled 11/2 40-50,000 Colorado Grand Colorado Grand LH Mall & Vail Square September 16-17 16-Sep $2,000 $2,000 $2,000 $0 scheduled
11/2 225 participants 1200 spectators >Vail Restaurant Month I Openers Holding Company, LLC Various September 19-October 16 19-Sep $45,000 $15,000 $15,000 $30,000 $15,000 as of 5/6,
recap scheduled 11/2 N/A Vail Kids Adventure Race Grand Traverse Adventures, Inc. Vail Mtn and Vail Village August 13 13-Aug $5,000 $1,667 $3,333 $5,000 $0 COMPLETE 93 teams (186 participants)
+ 1558 Specators= 1744 48 teams (96 participants) + 300 spectators = 396 Holidays in Vail Eagle Valley Events/rolled into Vail Holidaze Various November 26-December 31 26-Nov $0 $0 $0
3,750 Snow Daze & Vail Holidaze Highline Sports and Entertainment Various Dec 6-12 & Dec 17-31 6-Dec $128,000 $42,667 $42,667 $85,333 as of 4/22 75,000 The America Cup @Vail International
Fly Fishing Tournament The America Cup Fly Fishing Tournament, LLC Various September 15-18 15-Sep $5,000 $5,000 $5,000 $0 scheduled 10/5 N/A Santa's Workshops Vail Recreation District
/rolled into Vail Holidaze Various 4 weekly TBD in December 1-Dec $0 $0 $0 400 Total Event Allocations: $833,700 $676,701 $156,999 Office and Meeting Expenses $2,810 $712 $2,098 TOTAL
ALLOCATIONS: $836,510 CSE Funds Remaining: $300 $159,397 Events Receiving Funding Allocated by Vail Town Council: In-Kind Funding Cash Funding Bud Light Street Beat (9 shows) Vail Valley
Foundation $7,500 PD and PW support $25,650 COMPLETE 6/1 22,500 (9 Shows) 22,400 (8 Shows) N/A A American Ski Classic Vail Valley Foundation $3,000 parking vouchers $5,000 No Recap Required
5500 5500 Vail International Dance Festival Vail Valley Foundation $45,000 Scheduled 10/5 29:1 $1,300,00 17,590 20,609 1,544 Town of Vail: Commission on Special Events 2011 Funding AllocationsFunds
Paid Out: Revised: 10/3/2011
Hot Summer Nights (9 shows) Vail Valley Foundation $2,800 PD Presence $24,525 Scheduled 10/5 30:1 $846,000 34,200 (avg 3800/show) 31,865 Birds of Prey Vail Valley Foundation $10,000
TOV Buses No Recap Required Vail Jazz Festival Vail Jazz Foundation $50,600 Scheduled 10/5 $18,312 9:1 $457,797 13,500 22,000 1,523 75 Bravo! Vail Valley Music Festival: New York Philharmonic,
Philadelphia Orchestra , Outreach and NRO Bravo! Vail Valley Music Festival 15 Ford Park Parking spots $158,500 scheduled 10/5 $297,364 48:1 $7,615,119 60,000 (+715 orchestra members)
60,000 USA Pro Cycling Challenge Vail Valley Foundation $15,000 PD, PW, Fire Dept, *Note: $100K out of VLMD $175,000 N/A Ski Swap Ski and Snowboard Club Vail $2,650 2 days ice time No
Recap Required VVMC Spring Fashion Show & Luncheon $7,500 300 One-day parking passes No Recap Required 2009 Hockey Tournament Vail Junior Hockey $10,125 5 days ice time, 1 day Donovan
Pavilion No Recap Required Skating Club of Vail Skating Club of Vail $6,625 5 days ice time No Recap Required Colorado Special Olympics Special Olympics Colorado $1,050 42 parking passes
No Recap Required Vail Farmers' Market Meadow Drive Partnership $4,500 Traffic, buses, signs No Recap Required Total Council Allocations: $70,750 $484,275 Total TOV Event Funding: $1,388,725
Revised: 10/3/2011