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Home My WebLink About11_11_02 Agenda Town of Vail: Commission on Special Events Meeting Wednesday, November 2, 2011 @ 8:30 a.m. Antlers at Vail Condominiums and Conference Center AGENDA: Administrative Items: (5 minutes)  Approval of the Minutes of the meeting of October 5, 2010  Wednesday, November 16: CSE Special Meeting to determine recommended funding allocations: West Vail Fire Station 8:30 am - 2pm  Tuesday, December 6: Presentation of CSE Funding budget to TOV Council  Reschedule Joint Meeting w/ERC and Event Producers to February 1, 2012  CSE Appointments: Letters of interest will be due by December 13, interviews and appointments will occur on Tuesday, December 20. The terms of Rayla Kundolf, Jenn Bruno, Bobby Bank and Bob McKown will be expiring, although none of these are term-limited. Review RFP’s submitted for 2012 Special Event Funding, per the attached schedule:  Action Required : Motion to approve/disapprove the event recaps presented at today’s meeting, so that final funding allocations can be distributed: Recaps requiring approval include. Vail Restaurant Month, The Colorado Grand, Vail Farmers’ Market, Gourmet on Gore, Oktoberfest and King of the Mountain Volleyball and RMUSSSA Softball. (5 minutes) Discussion: CSE will review process for finalizing funding allocations, strategic funding goals and complete Special Event Rating Grids for all events that submitted applications. (45 minutes) New Business: (10 minutes) Adjournment: 5:30 p.m. Next CSE Meeting: Special Meeting: Wednesday, November 16, 2011 8:30 a.m. – 2:30 p.m. West Vail Fire Station 2012 Special Event Funding Available:$834,000 Time:Event:Producer:Dates:Amount Requested: 8:35-9:00Vail Restaurant Month w/recap I Openers Holding Co, LLC Ilene Rapkin Sep 17-Oct 14$60,000 9:00-9:15Vail Farmers Market w/recap Meadow Drive Partnership Angela Mueller Jun 17-Sep 16 (14 Sundays)$44,000 9:15-9:30Colorado Grand w/recap The Colorado Grand Sarah Franke for Angie Getchel Sep 14-15$5,000 9:30-10:30 Gourmet on Gore w/recapSep 1-3$75,000 Oktoberfest w/recapSep 7-9, 14-16$85,000 CarniVailFeb 19-21$30,000 Spring Back to VailApr 9-15$100,000 Mojo ManMay 25-28$150,000 Vail BBQ FestivalJun 9-10 or 16-17$75,000 Vail Snow DazeDec 3-9$100,000 Vail HolidazeDec 17-25, 31$100,000 Vail America Days4-Jul$75,000 10:30-10:45BREAK 10:45-11:00 South of the Border Fiesta9-Jun$10,000 Vail BBQJun 29-Jul 1$20,000 Vail Sidewalk SaleAug 10-12$5,000 11:00-11:15Teva Winter Games Vail Valley Foundation Mike Imhof Feb 9-12$75,000 Teva Mountain Games*May 31-Jun 3$110,000 11:15-11:30Pink VailVail Valley Medical Center3-Mar$25,000 11:30-11:45Taste of VailTaste of VailApr 5-7$50,000 11:45-12:00 Living at Your Peak, An Interactive Health and Wellness Experience** Vail Symposium Alby Segall, Liana Moore, John and Jamie Stone Sep 15-16$50,000 12:00-12:15 Women's Empowerment Workshop Envision.Believe.Create Foundation, Susie Kincade Sep 13-16$15,000 12:15-12:30 Vail Soul Music Festival (call in 970 790-5209) Legacy Entertainment, Inc Rhonda Jackson Aug 17-19$80,000 12:30-1:00LUNCH 1:00-1:15 Divas Half Marathon 305-804-3442 (Robert) and 305- 992-1752 (Gaby) Continental Event and Sports Management, Robert Pozo Sep 7-9$75,000 1:15-1:30Gran Fondo World: Vail Star Events USA, LLC Chris Laskey Aug 18-19 or 25-26$50,000 Highline Sports and Entertainment James Deighan Vail Chamber and Business Association Lourdes Ferzacca, Rich tenBraak CSE 2012 RFP Presentation Schedule Antlers @ Vail Condominiums and Conference Center, November 2, 2011 1:30-1:45 Vail Valley Cup Soccer Tournament Vail Valley Soccer Club Shannon Moller Oct 6-7$4,200 1:45-2:00 The America Cup, International Fly Fishing Tournament The America Cup, International Fly Fishing Tournament, LLC John Knight Sep 20-23$10,000 2:00-2:15 King of the Mountain Volleyball Tournament King of the Mountain Volleyball Leon Fell Jun 15-17$15,000 2:15-3:00 RMUSSSA Softball Tournament Vail Valley Softball Club Bobby Ladd Sep 1-3$3,527 Vail Automotive ClassicVail Valley Concours, LLC9-Sep$3,350 Rocky/Central J3 Junior Ski Championships Ski and Snowboard Club VailMar 3-10$2,500 Vail Kids Adventure RaceGrand Traverse Adventures, IncAug 10-12$5,000 Vail Whitewater Kayak DemosAlpine Kayak, Sean Glackin May 15-Jun 19 (6 Tuesdays)$3,000 Kick It 3v3 Soccer Tournament call Dan @ 303 949-5773 Team Championships International Dan Cramer Jul 27-29$40,000 Vail Lacrosse Shootout call Jim c-303 877-7977 or off: 303 773-8100 David: 303 437-0308 Colorado Lacrosse Promotions Jim and David Soran Jul 1-8$20,000 3:00-3:15BREAK 3:15-3:30 Vail Film Festival: Winter Screenings Colorado Film Institute Sean Cross Jan 28, Feb 25, Mar 17$15,000 Vail Film Festival Mar 29- Apr 1$100,000 3:30-3:45LionsHead Family Fun Club Blue Creek Productions Brian Hall Jul 7-Aug 11 (6 Saturdays) $16,800 3:45-4:00Vail Arts Festival Eagle Valley Events Laurie Asmussen Jun 22-24$15,000 4:00-4:30Vail America DaysCSE Discussion4-Jul Total Funding Requests: $1,717,377 Question and Answer Period for existing events: No presentations requested of these proposals *Council direction: $45,000 for IFSC World Cup Climbing component of the Teva Mountain Games ** Council direction: An $25,000 additional contribution to CSE budget for Vail Symposium should the CSE determine the proposal merits support. This amount is not reflected in the CSE's budget.