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HomeMy WebLinkAboutDRAFT 111611 CSE MinutesCSE/Meeting Minutes November 16, 2011 Page 1 of 6 MINUTES: Town of Vail: Commission on Special Events Meeting West Vail Fire Station __________________Wednesday, November 16, 2011 @ 8:30 a.m.______________ CSE Members Present: Jenn Bruno, Chairman Cali Adkisson Bobby Bank Joyce Gedelman-Viers Amanda Jensen Rayla Kundolf Bob McKown TOV Staff Present: Sybill Navas, CSE Coordinator Kelli McDonald, TOV Economic Development Director Tammy Nagel, CSE Secretary Others Present: Margaret Rogers, Vail Town Council Member Susie Tjossem, Vail Town Council Member Jaime Gunion and Beth Pappas, Vail Recreation District (VRD) Todd Delong, Lone Star Security Scott Bluhm, Vail Valley Foundation (VVF) Mindy McNitt, Eagle Valley Events Rhonda Jackson and John Johnson, Legacy Entertainment James Deighan, Highline Sports and Entertainment (HSE) ______________________________________________________________________ CSE Chair, Jenn Bruno, called the meeting to order at 8:30 a.m. Administrative Items:  Motion to approve the Minutes of the meeting of November 2, 2011, as presented. M/S/P: Kundolf/Bank/Unanimous Coordinator Report:  Navas reminded CSE members and the public of the presentation of the CSE’s decisions on 2012 Special Event funding to the Vail Local Marketing District Advisory Council on Thursday, November 17 @ 8:30 a.m. and to the Vail Town Council on Tuesday, December 6. CSE/Meeting Minutes November 16, 2011 Page 2 of 6  CSE Appointments: Navas reminded CSE members and the public that the terms of Rayla Kundolf, Jenn Bruno, Bobby Bank, and Bob McKown will be expiring at the end of 2011. Letters of interest are due December 13th and Town Council will conduct interviews and make appointments to the four open positions at the December 20th Town Council meeting. Town Council members, Susie Tjossem and Margaret Rogers, spoke to the CSE members concerning the importance of the CSE members’ duties to allocate money towards special events that represent the three pillars of the Vail brand: Health/Wellness, Culture and Outdoor living. Tjossem reminded the CSE members that the return on investment is crucial. Review and approve RFP for Vail America Days 2012: CSE members reviewed the RFP for Vail America Days 2012. The RFP is requesting event producers to enhance the event by obtaining more sponsorship and to secure more fireworks. The RFP will be due the 1st week in January and responses will be reviewed by the CSE members on February 1, 2012 meeting. Navas stated she currently knew of two event producers answering the RFP: Eagle Valley Events and Highline Sports and Entertainment. Kundolf requested the RFP to include a new logo for America Days.  Motion to approve the RFP with recommended changes and to allocate $50,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Teva Mountain Games:  Motion to allocate $60,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Teva Winter Games: Bruno stated this event would be on the same date as the 2015 World Championships and asked if this event would go away for that year? Kelly McDonald said that would be a question to ask the Foundation.  Motion to allocate $70,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Mojo Man:  Motion to allocate $75,000.00 towards this event and request the VLMDAC to fund $25,000.00. M/S/P: Kundolf/Adkisson/Unanimous Vail Film Festival:  Motion to allocate $50,000.00 towards this event with the requirement the event producer provide milestone updates to assure issues from previous film festivals; such as operations and facilities. CSE/Meeting Minutes November 16, 2011 Page 3 of 6 M/S/P: Kundolf/Adkisson/Unanimous Vail Snow Daze and Vail Holidaze:  Motion to allocate $50,000.00 towards each event and earmark for final allocation following the February recap. M/S/P: Kundolf/Bank/ vote 5/2 (Adkisson and Jensen opposed) Vail Restaurant Month:  Motion to allocate $30,000.00 towards this event and request the VLMDAC to fund an additional $25,000.00 towards marketing the event. M/S/P: Kundolf/Adkisson/Unanimous International Fly Fishing Tournament:  Motion to allocate $5,000.00 towards this event. M/S/P: Kundolf/Adkisson/Unanimous Vail Lacrosse Shootout:  Motion to allocate $10,000.00 towards this event. M/S/P: Kundolf/Bank/Unanimous Gourmet on the Gore:  Motion to allocate $55,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Vail Farmers Market: Rogers spoke on behalf of the Town Council and recommended this event allocation be cut to $20,000.00.  Motion to allocate $34,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Kick It 3x3 Soccer Tournament:  Motion to allocate $35,000.00 towards this event. M/S/P: Kundolf/Bank/Unanimous Vail Kids Adventure Race:  Motion to allocate $5,000.00 towards this event. M/S/P: Kundolf/Gedelman-Viers/Unanimous Vail Soul Music Festival:  Motion to allocate $45,000.00 towards this event with the requirement the event producer provide milestone updates to assure issues from previous film festivals; such as lodging venues, sponsorship at the local level and ticket sales. M/S/P: Kundolf/Adkisson/Unanimous Taste of Vail:  Motion to allocate $20,000.00 towards the Lamb Cook-off. CSE/Meeting Minutes November 16, 2011 Page 4 of 6 M/S/P: Kundolf/Adkisson/ vote 5/2 (McKown and Jensen opposed) Vail Oktoberfest:  Motion to allocate $50,000.00 towards this event. M/S/P: Kundolf/Bank/ vote 5/2 (Adkisson and Jensen opposed) Spring Back to Vail:  Motion to allocate $24,000.00 towards this event. M/S/P: Kundolf/McKown/Bruno opposed/motion passes 6/1 Colorado Grand Finish Line and Concourse:  Motion to allocate $2,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Interactive Health and Wellness Experience:  Motion to recommend the Vail Town Council allocate $25,000.00 towards this event based on CSE criteria. M/S/P: Kundolf/McKown/Unanimous Rocky/Central J3 Junior Ski Championships:  Motion to allocate $2,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Lionshead Family Fun Club:  Motion to allocate $20,000.00 towards this event for 10 Saturdays to be determined by the event producer. M/S/P: Kundolf/McKown/Unanimous RMUSSSA Softball Tournament:  Motion to allocate $3,500.00 towards this event. M/S/P: Kundolf/Jensen/Unanimous Vail Valley Cup Soccer Tournament:  Motion to allocate $2,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Vail Arts Festival:  Motion to allocate $10,000.00 towards this event. M/S/P: Kundolf/Adkisson/Unanimous King of the Mountain Volleyball:  Motion to allocate $4,000.00 towards this event with condition that the event producer does survey and allocation to be paid in increments. M/S/P: Kundolf/McKown/Unanimous Grand Fondo World-Vail: CSE/Meeting Minutes November 16, 2011 Page 5 of 6  Motion to allocate $14,500.00 towards this event and recommend the Town Council to allocate the balance of the requested funding. M/S/P: Kundolf/McKown/Unanimous Pink Vail:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Divas Half Marathon:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/Bank/Unanimous Vail BBQ Festival:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/McKown/Unanimous* Jensen recused herself Vail BBQ:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/Adkisson/Unanimous* Jensen recused herself Vail Automotive Classic:  Motion to allocate $1,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Vail Whitewater Kayak Demos:  Motion to allocate $2,000.00 towards this event. M/S/P: Kundolf/McKown/Unanimous Carnivail:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/Bank/Unanimous Vail Sidewalk Sale:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/McKown/Unanimous South of the Boarder Fiesta:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/McKown/Unanimous* Jensen recused herself Women’s Empowerment Workshop:  Motion to allocate $0.00 towards this event. M/S/P: Kundolf/Jensen/Unanimous Matters from CSE Members, not listed on the agenda: CSE/Meeting Minutes November 16, 2011 Page 6 of 6 Navas stated she would send CSE funding spread sheet to event producers for their review and request that if they will not accept the funding for their event to please let her know by November 28th for Town Council’s final review at their meeting on December 6, 2011. New Business: None Adjournment:  Motion to Adjourn @ 3:00 p.m. M/S/P: Kundolf/Adkisson/Unanimous Next Regular CSE Meeting: Wednesday, December 7, 2011 @ 8:30 a.m. Vail Town Council Chambers