HomeMy WebLinkAbout2012_12_05 CSE Agenda
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, December 5, 2012 @ 8:30 a.m.
AGENDA:
1. Administrative Items (5 minutes)
a. Approval of the Minutes of the CSE Meeting on November 14, 2012
b. FYI: The terms of current CSE members; Cali Adkisson, Barry Davis and Dave
Chapin, expire on December 31, 2012. All three members are eligible to reapply.
All persons interested in serving on the CSE board should submit letters of
interest and experience to the Vail Town Council, Attn: Lorelei Donaldson, Town
Clerk, 75 South Frontage Road, Vail, CO 81657 by mail or in person no later
than 5:00 p.m. on Tuesday, December 11, 2012. All applicants will be
interviewed by the Town Council at their afternoon work session on Tuesday,
December 18, 2012, with appointments to be made at the evening Council
meeting on December 18, 2012.
c. Review DRAFT 2013 CSE Meeting Dates
d. Review Financial Report and Status of Contracts
2. Special Event Recap: Vail Jazz Festival (15 minutes)
3. Review Council Discussion from December 4th CSE presentation to the Town Council
requesting approval of the proposed 2013 CSE allocations. (15 minutes)
4. Memorial Day Event Discussion and Review of Focus Group Input (30 minutes)
5. Marketing Checklist for Publicly Funded Events: Review list and recommend
changes and additions. Discussion as to how compliance will be monitored and
managed. (20 minutes)
6. Review Scope of Work Proposal for Event/Marketing Liaison Contract (10 minutes)
7. Review Draft Event Letter of Agreement for 2013 Special Events and attachments
(20 minutes)
8. RFQ for Strategic Planning Consulting Services in 2013: Interview Finalists and
Award Contract (50 minutes)
Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - to determine positions,
develop a strategy and instruct negotiators, Regarding: Contract for Strategic Planning
and Consulting Services to the CSE in 2013. (10 minutes)
9. New Business and Community Input: (5 minutes)
10. Adjournment: 11:30 a.m.
Next CSE Meeting:
Wednesday, January 16, 2013 @ 8:30 a.m.
Vail Town Council Chambers