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HomeMy WebLinkAbout2012-02-01 CSE Agenda Town of Vail: Commission on Special Events Meeting Vail Town Council Chambers Wednesday, February 1, 2012 @ 8:30 a.m. AGENDA: Administrative Items: (10 minutes) • Swearing in of newly appointed CSE members: Town Clerk, Lorelei Donaldson will swear in newly appointed CSE member Sonny Kerstiens, and reappointed CSE members Rayla Kundolf, Jenn Bruno and Bobby Bank. All will serve terms that expire December 31, 2013. • Approval of the Minutes of the meeting of the CSE meeting held December 7, 2011 • Financial Report and Contract Status • Review 2012 work plan and meeting schedule Event Recaps: (45 minutes total time allotted, includes time for Q & A) • Vail Snow Daze • Vail Holidaze Finalize funding allocations for winter 2012 holiday events (15 minutes) Review responses to the RFP for 2012 America Days and select the preferred option. (75 minutes) Responses eligible for consideration were received from: • Highline Sports and Entertainment: Jeff Brausch • Human Movement Management: Tony Landon • Blue Creek Productions: Brian Hall • Vail Farmers’ Market and Art Show (proposal to add a “mini-market” to the overall 4th of July festivities): Angela Mueller Vail Soul Music Festival: Rhonda Jackson. Update (10 minutes) Matters from CSE Members Not Currently on the Agenda (10 minutes) Adjournment: 11:15 a.m., followed by: “Brown Bag Lunch” Wednesday, February 1, 11:30-1:00pm Vail Town Council Chambers Joint Meeting w/CSE, ERC and Local Event Producers Lunches will be provided: Please RSVP to Specialevents@vailgov.com AGENDA: Introductions (10 minutes) • ERC Members and TOV Staff: each describe what role they play in the event permit/production process • Event Producers: What events/when, brief description • CSE Members Summer Construction Overview: Leonard Sandoval, TOV Construction Coordinator (10 minutes) 2012 Collaboration with the VLMDAC, CSE Allocations Summary, and New Events: Jenn Bruno, CSE Chairman (10 minutes) Special Event Permit Revisions: (20 minutes) • Banner reservation site policy and banner reservation requests: Sybill Navas • Environmental Sustainability and Waste Management: Kristen Bertuglia, Town of Vail Environmental Sustainability Coordinator Town of Vail Special Event Infrastructure: (40 minutes) Brainstorming suggestions for how we can improve our community’s event venues and facilitate the production of Special Events in Vail. Adjournment @ 1:00 p.m. Next CSE Meeting: Wednesday, March 7, 2012 @ 8:30 a.m. Vail Town Council Chambers