HomeMy WebLinkAbout2012-02-01 CSE Agenda
Town of Vail: Commission on Special Events Meeting
Vail Town Council Chambers
Wednesday, February 1, 2012 @ 8:30 a.m.
AGENDA:
Administrative Items: (10 minutes)
• Swearing in of newly appointed CSE members: Town Clerk, Lorelei Donaldson will
swear in newly appointed CSE member Sonny Kerstiens, and reappointed CSE
members Rayla Kundolf, Jenn Bruno and Bobby Bank. All will serve terms that expire
December 31, 2013.
• Approval of the Minutes of the meeting of the CSE meeting held December 7, 2011
• Financial Report and Contract Status
• Review 2012 work plan and meeting schedule
Event Recaps: (45 minutes total time allotted, includes time for Q & A)
• Vail Snow Daze
• Vail Holidaze
Finalize funding allocations for winter 2012 holiday events (15 minutes)
Review responses to the RFP for 2012 America Days and select the preferred option.
(75 minutes) Responses eligible for consideration were received from:
• Highline Sports and Entertainment: Jeff Brausch
• Human Movement Management: Tony Landon
• Blue Creek Productions: Brian Hall
• Vail Farmers’ Market and Art Show (proposal to add a “mini-market” to the overall 4th of
July festivities): Angela Mueller
Vail Soul Music Festival: Rhonda Jackson. Update (10 minutes)
Matters from CSE Members Not Currently on the Agenda (10 minutes)
Adjournment: 11:15 a.m., followed by:
“Brown Bag Lunch”
Wednesday, February 1, 11:30-1:00pm
Vail Town Council Chambers
Joint Meeting w/CSE, ERC and Local Event Producers
Lunches will be provided: Please RSVP to Specialevents@vailgov.com
AGENDA:
Introductions (10 minutes)
• ERC Members and TOV Staff: each describe what role they play in the event
permit/production process
• Event Producers: What events/when, brief description
• CSE Members
Summer Construction Overview: Leonard Sandoval, TOV Construction Coordinator
(10 minutes)
2012 Collaboration with the VLMDAC, CSE Allocations Summary, and New Events: Jenn
Bruno, CSE Chairman (10 minutes)
Special Event Permit Revisions: (20 minutes)
• Banner reservation site policy and banner reservation requests: Sybill Navas
• Environmental Sustainability and Waste Management: Kristen Bertuglia, Town of Vail
Environmental Sustainability Coordinator
Town of Vail Special Event Infrastructure: (40 minutes) Brainstorming suggestions for how
we can improve our community’s event venues and facilitate the production of Special Events
in Vail.
Adjournment @ 1:00 p.m.
Next CSE Meeting:
Wednesday, March 7, 2012 @ 8:30 a.m.
Vail Town Council Chambers