HomeMy WebLinkAbout2012 CSE Work plan
Proposed: 2012 Work Plan and Event Recap Schedule
The regular monthly meetings of the CSE are normally held on the 1st Wednesday of each
month, beginning at 8:30 a.m. in the Vail Town Council Chambers.
Special meetings may be scheduled when deemed necessary.
• Wednesday, January 4 : No Regular CSE MEETING
• Wednesday, February 1: Regular monthly CSE meeting
1. Event recaps from 2011 Vail Holidaze and 2011 Vail Snow Daze
2. Finalize funding for 2012 winter holiday events
3. Review responses to America Days RFP and award a contract to produce the event in
2012
• Wednesday, February 1: 11:30 a.m. - 1:00 p.m.: Brown Bag Lunch
Annual joint meeting between ERC, CSE and Local Event Producers
• Wednesday, March 7: Regular monthly CSE meeting
• Wednesday, April 4: Regular monthly CSE meeting
• Wednesday, May 2: No Regular CSE MEETING
• Wednesday, June 6: Regular monthly CSE meeting
1. Event recaps for Winter-season events: Winter Teva Games, Rocky/Central J3
Championships, Vail Film Festival, Taste of Vail, Bud Light Street Beat and Spring Back
to Vail
2. CSE Budget for 2013
3. Vail America Days, Gran Fondo and Tour of Vail updates
• **Thursday, June 21: Joint Meeting with VLMDAC @ VLMDAC
Overview of ACE discussions
Other items TBD
• Wednesday, June 27 : Regular monthly CSE meeting (rescheduled from July 4)
1. Review of Strategy and Goals
2. Discussion of 2012 RFP for 2013 Special Events
• Wednesday, August 1: Regular monthly CSE meeting
Revised 1/26/12 CSE 2010 Meeting Schedule Page 2 of 2
1. Event recaps for Mojo Man, Teva Mountain Games, Kayak Demos, King of the
Mountain Volleyball, Vail Arts Festival, Vail America Days
2. Finalize 2013 RFP and allocation schedule
• Wednesday, September 5: Regular monthly CSE meeting
Event recaps for LionsHead Saturday Family Fun Club, Vail Lacrosse Shootout, Kick-it 3v3
Soccer, Vail Kids Adventure Race
• Wednesday, October 3: Regular monthly CSE meeting
Event recaps for Bravo! Vail Valley Music Festival, Vail International Dance Festival, Hot
Summer Nights, Vail Soul Music Fest, Gran Fondo Vail, Vail Jazz Festival, Gourmet on Gore,
Oktoberfest, “Living at Your Peak,” An Interactive Health and Wellness Experience and the
Vail Farmers’ Market
• ***Monday, October 15***: Deadline for submittal of 2013 Funding Applications
• **Thursday, October 18: Joint Meeting with VLMDAC @ VLMDAC
Review Strategy for CSE allocations and evaluate success and weaknesses of the year’s
events
• Wednesday, November 7: Regular Monthly CSE Meeting/Review of RFP’s for 2013 Events
that should include their recaps as part of their funding request for 2013: RMUSSSA Softball,
Vail Automotive Classic, Colorado Grand, The America Cup International Fly Fishing
Tournament, Vail Valley Challenge Cup Soccer, Tour of Vail/USA Crits, and Vail Restaurant
Month
• **Wednesday, November 14: Final 2013 Funding Allocations Determined
• **Thursday, November 15: Presentation of 2013 CSE Funding Allocations to the VLMDAC
• **Tuesday, December 4: Presentation of 2013 CSE Funding Allocations to the Vail Town
Council for their approval
• Wednesday, December 5: Regular monthly CSE meeting
** ** denotes Special Meeting