HomeMy WebLinkAbout2012-03-07 CSE Agenda
Town of Vail: Commission on Special Events Meeting
Vail Town Council Chambers
Wednesday, March 7, 2012 @ 8:30 a.m.
AGENDA:
Administrative Items: (15 minutes)
• Approval of the Minutes of the meeting of the CSE meeting held February 1, 2012
• Financial Report and Contract Status
• CSE Meeting on Wednesday, May 2?
• Invite: Town of Vail Community Meeting on March 13, Donovan Pavilion @ 4pm
• Update on Vail Restaurant Meeting held on March 5
ACE (Arts, Culture and Entertainment) Overview: Mia Vlaar (15 minutes)
Overview of Colorado State Liquor Licensing Regulations and how they affect Special Event
Venues in the Town of Vail: Tammy Nagel, Secretary to the Local Licensing Authority (45 minutes)
RFP for Independent 3rd Party Event Surveys: The Town Council has asked the CSE to issue an
RFP for an independent, 3rd party, survey of all of Vail’s publicly funded events in 2012, in order to
gain a benchmark snapshot and an apples to apples comparison of the full event calendar. The CSE
is being asked to review and approve the draft RFP and to forward their recommendations to the
Town Council for their approval at the Town Council meeting on March 20. The RFP will be posted on
March 21, and the deadline for submittals will be Monday, March 26. RFP’s will be reviewed by the
CSE at a Special Meeting on Wednesday, March 28. The intent is to have the survey contract in
place in time to start with the Vail Film Festival on March 30, which would leave only the Winter Teva
Games off of the list. (30 minutes)
Updates on upcoming Special Events: (45 minutes)
• Film Festival: March 29- April 1, Sean and Scott Cross, Colorado Film Institute
• MojoMan: Memorial Day Weekend, James Deighan, Highline Sports & Entertainment
• America Days: July 4, Human Movement, LLC, Tony Landon and Jeff Suffolk
• Soul Music Festival Update: August 17-19, Rhonda Jackson, Legacy Entertainment
Matters from CSE Members Not Currently on the Agenda (10 minutes)
New Business: (5 minutes)
Adjournment: 11:15 a.m.
Next CSE Meeting:
Wednesday, April 4, 2012 @ 8:30 a.m.
Vail Town Council Chambers