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HomeMy WebLinkAbout2012 Allocations Contracts and Payment Status2012 Commission on Special Events Funds Available: $827,310 Event: Producing Entity:Location:2012 Dates: Start Date CSE Funds Allocated: Total Paid Out: Amount Still Owed: Contract Status: Winter Teva GamesVail Valley FoundationVariousFebru ary 9-129-Feb$70,000$23,333.00$23,333.00$46,666.00$ 23,334Recap 4/4? Rocky/Central J3 Junior Ski Championships Ski and Snowboard Club VailGolden PeakMarch 3-103-Ma r$2,000$2,000.00$2,000.00$0as of 2/10 Vail Film FestivalColorado Film InstituteVailMarch 29 - April 129-Mar$50,000$16,667.00$16,666.66$33,333.6 6$16,666as of 2/24 Taste of VailTaste of VailVariousApril 5-75-Apr$20,00 0$6,667.00$6,667.00$13,333as of 2/10 Springback to VailHighline Sports and EntertainmentVa riousApril 9-159-Apr$34,000$11,333.00$11,333.00$22, 667as of 1/27 Vail Whitewater Kayak DemosAlpine Kayak SchoolVV6 Tu esdays, May 15- June 1915-May$2,000$2,000.00$2,000.00$ 0as of 2/3 Mojo Man** Highline Sports and Entertainment: + $25K additional marketing $ from VLMD VariousMay 25-2825-May$75,000$25,000.00$25,000.00$5 0,000as of 2/10 TEVA Mtn Games and IFSC Climbing*** Vail Valley Foundation/Council funding for IFSC Climbing $45K VariousMay 31- June 331-May$105,000 $0.00$105,000sent 2/16 King of the Mountain VolleyballKing of the Mountain VolleyballFord ParkJune 15-1715-Jun$4,000$1,333.00$1 ,333.00$2,666.00$1,334as of 2/24 Vail Farmers' Market and Art ShowMeadow Drive Partne rshipMeadow Drive 15 Sundays*, Jun 17- Sep 23 (includes VRM Market Sep. 23) 17-Jun$34,000 $0.00$34,000sent 1/27 Lionshead Family Saturday Afternoon Club Lionshead Merchants AssociationLH Mall & Vail Square9 Sat urdays, June 16-Aug 1116-Jun$20,000 $0.00$20,000sent 2/16 Vail Arts FestivalEagle Valley EventsLH Mall & Vail S quareJune 29- July 122-Jun$10,000 $0.00$10,000sent 1/27 Vail Lacrosse Shoot-outColorado Lacrosse PromotionsFord P arkJun 30- July 830-Jun$10,000$10,000.00$10,000.00$0as of 3/02 Vail America DaysHuman Movement ManagementLH & VVJuly 4 4-Jul$50,000 $0.00$50,000submitted 2/22 Kick-It 3v3 Soccer Tournament Team Championships International Lagardere International Ford ParkJully 27-2927-Jul$35,000$11,667.00$11,667.00 $23,333as of 3/02 Vail Kids Adventure RaceGrand Traverse Adventures, Inc.V ail Mtn and Vail VillageAugust 10-1213-Aug$5,000$5,0 00.00$5,000.00$0as of 2/17 >Vail Soul Music FestLegacy Entertainment IncVariousAug ust 17-1917-Aug$45,000$15,000.00$15,000.00$30,000as o f 2/24 Gran Fondo World: Vail*** Star Events USA, LLC: CSE allocation of $14,500. Council additional up to $50K LHAugust 18-1918-Aug$40,000 $0.00$40,000sent 2/16 Gourmet on GoreHighline Sports and EntertainmentVVSe ptember 1-31-Sep$55,000$18,333.00$18,333.00$36,667 as of 2/10 RMUSSSA Softball SeriesVail Valley Softball ClubFord ParkSeptember 1-31-Sep$3,500 $0.00$3,500sent 1/27 OktoberfestHighline Sports and EntertainmentLH & VVSe pt 7-9 (LH) & 14-16 (VV)7-Sep$50,000$16,667.00$16,6 67.00$33,333as of 2/10 Vail Automotive ClassicVail Valley Concours, LLCVail Village 9-Sep9-Sep$1,000 $0.00$1,000sent 1/27 Colorado GrandColorado GrandLH Mall & Vail SquareSe ptember 14-1514-Sep$2,000$2,000.00$2,000.00$0as of 2 /3 Living at Your Peak, An Interactive Health and Wellness Experience*** Vail Sympoisum: Council AllocationVariousSeptember 13-15 13-Sep$25,000$25,000.00$25,000.00$0as of 2/3 >Vail Restaurant Month** I Openers Holding Company, LLC: + $25K additional marketing $ from VLMD VariousSeptember 17- October 14 17-Sep$30,000$10,000.00$10,000.00$20,000as of 2/10 The America Cup @ Vail International Fly Fishing Tournament The America Cup Fly Fishing Tournament, LLC VariousSeptember 20-2320-Sep$5,000$5,000.00$5,000.0 0$0as of 2/3 Vail Valley Challenge CupVail Valley Soccer Club All Vail fields + other Eagle County October 6-76-Oct$2,000$2,000.00$2,000.00$0as of 2/10 Snow Daze*** Highline Sports and Entertainment: Final allocation determined on Feb. 1 VariousDec 3-93-Dec$50,000$16,667.00$16,667.00$33,33 3as of 3/02 Funds Paid Out: Town of Vail: 2012 Special Event Funding Allocatio ns Revised: 3/2/2012 Vail Family Holidaze*** Highline Sports and Entertainment: Final allocation determined on Feb. 1 VariousDecember 17-25 and 3117-Dec$50,000$16,667.00$ 16,667.00$33,333as of 3/02 Total CSE Event Funding: $814,500 $283,666.66$530,833 Office and Meeting Expenses $2,810$677.00$2,133.00 TOTAL CSE ALLOCATIONS: $817,310 CSE Funds Remaining: $10,000 $541,510 Events Receiving Funding Allocated by Vail Town Council: In-Kind Funding Cash Funding 2015 World Alpine Ski ChampionshipsVail Valley Found ation $250,000 2015 Nations EventVail Valley Foundation $375,000 IFSC World Cup Climbing at the Teva Mountain Games*** Vail Valley Foundation $45,000 Bud Light Street Beat (9 shows)Vail Valley Foundation $7,500PD and PW support$25,000 Vail International Dance FestivalVail Valley Foundation $45,000 Hot Summer Nights (9 shows)Vail Valley Foundation $2,800PD Presence$27,500 Birds of PreyVail Valley Foundation $10,000TOV Buses No recap required Vail Jazz FestivalVail Jazz Foundation $50,600 Bravo! Vail Valley Music Festival: New York Philharmonic, Philadelphia Orchestra , Outreach and 25th Anniversary Bravo! Vail Valley Music Festival 15 Ford Park Parking spots$192,500 Living at Your Peak, An Interactive Health and Wellness Experience*** Vail Symposium $25,000 Ski SwapSki and Snowboard Club Vail $5,285 4 days ice time No recap required VVMC Spring Fashion Show & Luncheon $7,500 300 One-day parking passes No recap required 2009 Hockey TournamentVail Junior Hockey $24,016 9 days ice time, 1 day Donovan Pavilion No recap required Skating Club of VailSkating Club of Vail $6,6255 days ice time No recap required Colorado Special OlympicsSpecial Olympics Colorado $1,05042 parking passes No recap required Vail Farmers' MarketMeadow Drive Partnership $4,500Traffic, buses, signs No recap required Taste of Vail: Lamb CookoffTaste of Vail $2,500trash pick-up/recycling tents No recap required Total Council Allocations: $71,776 $1,035,600 Vail Restaurant MonthI Openers Holding Company, LLC $25,000 Mojo ManHighline Sports and Entertainment $25,000 Total VLMD Allocations: $50,000 Total TOV Special Event Funding: $1,974,686 KEY: Purple Font: Events funded by both CSE and VLMD Green Font: Events Funded by both CSE and Town of Va il Council Blue Font: Funding "earmarked" but not final Red Font: Funding "earmarked," RFP's under review Events Receiving Support from the Vail Local Market ing District: Monies to be used for marketing purposes only Event funding final: contract not yet sent Revised: 3/2/2012