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Home My WebLink About03_28 Kids Adventure Race Update for CSE1 Sybill Navas From:Beth Pappas Sent:Wednesday, March 28, 2012 12:21 PM To:Jamie Gunion; Kelli McDonald; meggen@sitemarketingc o.com; Kristin Yantis (kyantis@myprco.com); Sybill Navas; Pam Brandmeyer Cc:Joel Rabinowitz; Mike Ortiz; Marc Thomas; William M attison (w.mattison@comcast.net); Helene Mattison <h.mattison@comcast.net> (h.mattison @comcast.net) Subject:RE: KEEN Vail Kids Adventure Race Update - IT'S ON! Attachments:proposed 2012 KAR course map.pdf; proposed 2012 KAR map_Village Detail.pdf Follow Up Flag:Follow up Flag Status:Flagged Hi All, I apologize for the back and forth on this event, b ut until recently, we did not realize the magnitude in which the Gondola construction on Vail Mountain would affect the Kids Adventure Race. After much discussion, we have come up with a plan for the 2012 KEEN Vail Kids Adventure R ace. It was made taking into account the safety of the participants first and foremost - limiting the potential for int eraction between the kids and construction traffic on the mountain; our ability to provide the “Vail Experience” to partici pants and their families with the resources and res traints we have this year; our need for support from Vail Resorts, Ski P atrol and SAC crew prior to and during the event wh ile respecting their obligations in regard to the construction and mount ain safety; limiting the event’s impact on a $20M c onstruction project that will affect the entire community (we c an’t ask VR to halt construction for two days); th e CSE’s desire to grow this event and the event’s positive impact on the village while respecting the challenges that a Sunday event has in regard to parking and Farmer’s Market crowding. In short, we have done our best to ensure that all shareholder’s concerns are addressed, but that the Kids Adventure Race continues to grow in the right way and deliver s the best, safest experience for the participants. We feel this is the most important thing for the future success of this event. While we had every intention to make this a two-day event this year and believe that that is the next logical step, based on the issues above, we have decided t hat this is not the year to make that change. This year, the race will be held on SUNDAY , August 12, 2012 and will be one day. Vail Resorts has committed to halting ALL construction on this day. We will offer option al skills clinics on Saturday for participants, inc luding Biking, Ropes/Climbing and Adventure Racing 101/Teamwork. E xact locations and times TBD. We will also do bag p ick up and check in in the Village on Saturday as well. For marketing purposes, the event dates are August 11-12, 2012. Time Frame :: 8am – 4pm Number of Racers :: Capped at 115 teams/230 racers max. Ages 6-12 year s old. (Up 15 teams/30 kids from 2011) Start/Finish/Transition are will take place at Gold en Peak in the area adjacent to the bottom of Chair 12 and Larkspur. We are still waiting on approval from Larkspur. If we cannot use this area, start/finish/transition ar ea will be in Ford Park and utilize the same course in a slightly different pattern. Parking :: Participants’ parents and spectators will be direc ted to park at the Vail Athletic Fields or Ford par k to leave room for Farmer’s Market parking in the structure. 2 I have attached a map of the proposed course as wel l as a detailed map of the Village portion for your reference. Because it is a little hard to read, below is a rou gh description of the course. We realize we may nee d to make last minute adjustments to this based on the state of co nstruction at the time of the event. Please note, if you have any kids racing in the event, this information is TOP SECRET !!! Start/Finish/Transition Area :: Golden Peak, adjacent to Larkspur and Chair 12 Leg 1 :: Biking • Start on bike path and ride past Race City and Ski Club Vail to Skier Tunnel . • Bike challenge in tunnel. • Bike across Henry’s Hill to the Bottom of Windish. • Check Point. Dart Challenge. Bike down to 1216 conn ecter. • Check Point. Underground River Challenge. • Hike down Mill Creek to ropes challenge. Check Poin t. • Return to bike, ride down mtn road to towards Vista Bahn. Leave bike at ABC lot. • Hike up Pepi’s to zip line across International. Ch eck Point. • Hike down to Slope-N-Slide. Check Point. • Return to bike. Ride around Mountain Plaza past Los Amigos on bike path. Return to transition. Leg 2 :: Hiking/Tubing • On foot travel past Race City and Ski Club Vail – O ption 1: hike up to Vail Trail and hike east to Nor thwoods Condos, hike between condos and golf course to Athl etic Fields. Option 2: Hike past Race City and Ski Club Vail, stay on sidewalk heading East to the Athletic Field s. • Hike to Sand Volley Ball Courts. Check Point. Quick Sand Challenge – each team must find a carabineer buried in the sand to continue. Carabineer will be used for t he climbing challenge. • Cross Vail Valley Dr. and proceed to the Nature Cen ter. We will have course marshals at this road cros sing. (*we may add additional challenges at the Nature Center) • Follow nature Center path along River to Amphitheat er Bridge. Check Point. • Tubing put in. • Tube down Gore Creek past Bridge Street to beach ar ea in front of Blu’s /On the Creek. Check Point. • With tube, teams head up the steps to the Children’s Fountain and the climbing wall. Check Point. Clim bing Challenge. • After both members of the team, successfully ascend the wall, head on foot with tube up bridge street thru Seibert Circle, past Los and Pirate ship park. Drop tube at Check Point at bike path/Mill Creek Circle Intersection. • Proceed to Transition Area. Leg 3 :: Dirt • Leave transition area on foot. Hike up past bottom of Chair 12. Check Point. Mud Pit Zip line. • Towards Race City. Check Point. Tarzan Swing (*we m ay add additional challenges here) • Proceed to finish! Please let me know if you have any questions, conce rns, suggestions… Sybill, I am planning on attending the May 2 CSE me eting to give an update on the race, but please fee l free to pass this along to the CSE in the meantime. If they need/want to discuss this sooner, Joel can attend on April 4 th in my absence and any one with concerns can contact me directly. Thanks so much for all of your help and support of this event. We really appreciate it! Beth 3 Beth Jahnigen Pappas Sports Event & Sponsorship Manager Vail Recreation District www.vailrec.com bpappas@vailrec.com w: 970.479.2280 ext. 7009 c: 970.471.5352 From: Jamie Gunion Sent: Friday, March 16, 2012 11:11 AM To: Kelli McDonald; meggen@sitemarketingco.com; Kristi n Yantis (kyantis@myprco.com); Sybill Navas; Pam Br andmeyer Cc: Beth Pappas; Joel Rabinowitz; Mike Ortiz Subject: KEEN Vail Kids Adventure Race Update - IT'S ON! Following discussions with Vail Mountain on Wednesd ay re: inability for mountain access this summer, w e’ve found a solution for the Vail Kids Adventure Race. IT IS ON ! However, due to unforeseen construction on Vail M ountain (the new gondola), we will be offering a NEW course that beg ins and ends in Ford Park. Because of the circumsta nces and conflicts that course will have with the Vail Farme rs’ Market traffic on Sunday, will only be able to offer one day of racing, 9 to 3 p.m. Saturday, Aug. 11. We will offe r new training sessions on Friday, Aug. 10 during t he day for those who preregister to include biking, trekking and adventu re race protocol . Ages will be 6-12 and we’ll expand to 115 teams this year. Next year, we hope to be back at the Vista Ba hn area and offer two days where we have more acces sibility to the mountain, can avoid Farmers’ Market Sunday traffic, of fer an expanded an age group and bring the race up to 200 teams like we originally planned. Sybill, Beth will get with you on the logistics. Sh e is with Billy and Helen Mattison, at this very mo ment, walking the course to figure out what different town support/po lice support might be needed that day as we may hav e two minor road crossings on Vail Road. We discussed and under stand that this will be need to be paid/funded supp ort and most likely not free. We also know that Aug. 11 it is th e final evening of the Vail International Dance Fes tival, so our plan is to have the race conclude as early as feasible with th e awards taking place at 4 p.m. in the village to e ncourage Adventure Racers and their families to move their cars out of Ford Park, should they park there for the race. It may be a paid parking day, so they choose to park at the Village regardless. Still in early stages of planning. But for Vail Sum mer Marketing purposes: KEEN Vail Kids Adventure Race Aug. 10-11 Ages 6-12 115 Teams Meggen, can you change this information on the collateral as we ll as add “Vail” after KEEN so that it reads KEEN V ail Kids Adventure Race Let us know if you have questions. We’re actually e xcited to offer a new course that will be a mix of urban and mountain adventure racing. Thanks for including us in the V ail Summer marketing efforts. Sybill, if you need u s to come back to CSE when we have a more finalized plan, please let us know as we know it is different than what we pre sented, but out of our control. Beth, Joel: Did I miss anything? Thanks, 4 Jamie Wilson Gunion Vail Recreation District Marketing Director 700 S. Frontage Road, East Vail, CO 81657 (p) 970-479-2446