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HomeMy WebLinkAboutPermit and Venue Improvements Notes from Joint Mtg 02_01_2012 MEMO : TO: CSE FROM: Sybill Navas, Special Events Coordinator DATE: May 2, 2012 RE: Notes from Joint Meeting w/TOV Event Producers on February 1 , 2012 Suggestions for Improved Special Event Permitting Procedure: • Editable PDF format • Reduce Repetitive Information (attachments) • “Denver” and Pitkin County Peer Review Process • Registered, recurring permits save and used year to year, or revised • Centralized Calendar • Updated scaled maps and tent sit es • Volunteer “bank;” (visitvailvalley.com) • Master list of contacts to facilitate event production • Place to hang posters for upcoming events Suggested Venue Improvements: • Additional Village Banner site • Village -wide sound system w/power • Permanent small stage • Large Event venue development in LH (South of Skier Bridge) • Centralized Calendar • Updated, scaled maps: including tent sites, power availability, fire hydrants, sidewalks, bathrooms/port -o -let sites, vehicle placement options • Shared schematics between prod ucers • Adequate power in Arrabelle, Ford Park • Dumpster @ Front Door • “Sunnyroller” Small solar trailer for power (Kristen -it’s in the works) Ford Park Improvements: • Lower Bench and East Parking lot : power, fencing, lighting, access, generator placement • Event hosts/volunteers from TOV (JP) • Additional Sand Courts (volleyball) *Items listed in “bold face” type were expressed multiple times.