HomeMy WebLinkAbout2B. 2012 Allocations Contracts and Payment StatusRVSD 9-4-12Revised: 9/4/2012
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A B C D F G H I J K L M N O P Q R S T U V
2012 Commission on Special Events Funds Available:$827,310
Event: Producing Entity:Location:2012 Dates: Start Date CSE Funds Allocated: Total Paid Out:Amount Still Owed:Contract Status:TOV ROI***Ratio****Ttl Incremental Spending Room Nights Generated NPS*2012 Attendance 2011 Attendance 2011 NPS
Winter Teva Games Vail Valley Foundation Various February 9-12 9-Feb $70,000 $23,333.00 $23,333.00 $23,334.00 $70,000.00 $0 COMPLETE 4/20 $633,340 849 10,000 N/A
Rocky/Central J3 Junior Ski Championships Ski and Snowboard Club Vail Golden Peak March 3-10 3-Mar $2,000 $2,000.00 $2,000.00 $0 COMPLETE 5/2 73:1 $145,400 320 500 N/A
Vail Film Festival Colorado Film Institute Vail March 29- April 1 29-Mar $50,000 $16,667.00 $16,666.66 $16,666.34 $50,000.00 $0 COMPLETE 5/11 $115,663 58:1 $2,891,580 3,680 14,000 14,000
Taste of Vail Taste of Vail Various April 5-7 5-Apr $20,000 $6,667.00 $6,666.67 $6,666.00 $19,999.67 $0 COMPLETE 6/19 33:1 $654,451 8,000 10,000
Springback to Vail Highline Sports and Entertainment Various April 9-15 9-Apr $34,000 $11,333.00 $11,333.00 $11,334.00 $34,000.00 $0 COMPLETE 6/19 $694,008 (total collected: $1,152,764)19:1 $17,350,200 60,000 50,000 70,000
Vail Whitewater Kayak Demos Alpine Kayak School VV 6 Tuesdays, May 15- June 19 15-May $2,000 $2,000.00 $2,000.00 $0 Recap sched 9/5 360 350
MojoMan** CANCELLED (original allocation of $75,000)Highline Sports and Entertainment: + $25K additional marketing $ from VLMD Various May 26-27 26-May CANCELLED $25,000.00 -$25,000.00 $0.00 $0 refunded from HSE 6/14/2012 N/A
TEVA Mtn Games and IFSC Climbing***Vail Valley Foundation/Council funding for IFSC Climbing $45K Various May 31- June 3 31-May $105,000 $35,000.00 $35,000.00 $35,000.00 $105,000.00 $0 COMPLETE 8/10 $152,000 25:1 $3,800,000 4,832 75 43,889 46,897 89
King of the Mountain Volleyball King of the Mountain Volleyball Ford Park June 15-17 15-Jun $4,000 $1,333.00 $1,333.00 $1,334.00 $4,000.00 $0 COMPLETE 8/10 2500 (555 teams)482 teams
Vail Farmers' Market and Art Show Meadow Drive Partnership Meadow Drive 15 Sundays*, Jun 17- Sep 23 (includes VRM Market Sep. 23)17-Jun $34,000 $11,333.00 $11,333.00 $22,666.00 $11,334 as of 8/10 140,000 86
Lionshead Family Saturday Afternoon Club Lionshead Merchants Association LH Mall & Vail Square 9 Saturdays, June 16-Aug 11 16-Jun $20,000 $13,334.00 $13,334.00 $6,666 Recap sched 10/3 3425 (6 Saturdays)
Vail Arts Festival Eagle Valley Events LH Mall & Vail Square June 29- July 1 29-Jun $10,000 $3,333.00 $6,667.00 $10,000.00 $0 COMPLETE 8/10 127:1 $1,270,692 598 15,149 10,455 78
Vail Lacrosse Shoot-out (incldues $2250 for parking reimbursement approved 8/1)Colorado Lacrosse Promotions Ford Park Jun 30- July 8 30-Jun $12,250 $10,000.00 $10,000.00 $2,250 Recap sched 10/3 18,500
Vail America Days Human Movement Management LH & VV July 4 4-Jul $65,000 $16,667.00 $26,667.00 $43,334.00 $21,666 Recap sched 9/5 42,000 42,000
Kick-It 3v3 Soccer Tournament (includes $240 parking reimbursement approved 8/1)
Team Championships International Lagardere International Ford Park Jully 27-29 27-Jul $35,240 $11,667.00 $11,667.00 $23,334.00 $11,906 Recap sched 10/5 7,776 (288 teams)
Vail Kids Adventure Race Grand Traverse Adventures, Inc.Vail Mtn and Vail Village August 10-12 13-Aug $5,000 $5,000.00 $5,000.00 $0 Reap sched 10/5 93 teams (186 participants) 1,558 Spectators
>Vail Soul Music Fest Legacy Entertainment Inc Various August 17-19 17-Aug $45,000 $15,000.00 $15,000.00 $30,000.00 $15,000 Recap Sched 9/5 $29,500 7.9:1 $356,280 390 56 1,874 1,600
GranFondo Cannondale Vail***Star Events USA, LLC: CSE allocation of $14,500. Council additional $35,000 LH August 18-19 18-Aug $40,000 $13,333.00 $13,333.00 $26,667 as of 3/23 N/A
Gourmet on Gore Highline Sports and Entertainment VV September 1-3 1-Sep $55,000 $18,333.00 $18,333.00 $36,666.00 $18,334 as of 7/26 30,000 90
RMUSSSA Softball Series-CANCELLED Vail Valley Softball Club Ford Park September 1-3 1-Sep CANCELLED $3,500.00 -$3,500.00 $0.00 $0 WILL RETURN CHECK for $3,500 300
Oktoberfest Highline Sports and Entertainment LH & VV Sept 7-9 (LH) & 14-16 (VV)7-Sep $50,000 $16,667.00 $16,667.00 $33,333 submitted #2 7/27 40,000 80
Vail Automotive Classic Vail Valley Concours, LLC Vail Village 9-Sep 9-Sep $1,000 $1,000.00 $1,000.00 $0 as of 5/4 N/A
Colorado Grand Colorado Grand LH Mall & Vail Square September 14-15 14-Sep $2,000 $2,000.00 $2,000.00 $0 as of 2/3
Living at Your Peak, An Interactive Health and Wellness Experience***Vail Sympoisum: Council Allocation Various September 13-15 13-Sep $25,000 $25,000.00 $25,000.00 $0 as of 2/3 N/A
>Vail Restaurant Month**I Openers Holding Company, LLC: + $25K additional marketing $ from VLMD Various September 17- October 14 17-Sep $30,000 $10,000.00 $10,000.00 $20,000.00 $10,000 Recap sched 11/7
The America Cup @ Vail International Fly Fishing Tournament The America Cup Fly Fishing Tournament, LLC Various September 20-23 20-Sep $5,000 $5,000.00 $5,000.00 $0 as of 2/3 200
Vail Valley Challenge Cup Vail Valley Soccer Club All Vail fields + other Eagle County October 6-7 6-Oct $2,000 $2,000.00 $2,000.00 $0 as of 2/10
Snow Daze***Highline Sports and Entertainment: Final allocation determined on Feb. 1 Various Dec 3-9 3-Dec $50,000 $16,667.00 $16,667.00 $33,333 as of 3/02
Vail Family Holidaze***Highline Sports and Entertainment: Final allocation determined on Feb. 1 Various December 17-25 and 31 17-Dec $50,000 $16,667.00 $16,667.00 $33,333 as of 3/02
CSE LATE YEAR FUNDING ALLOCATIONS:$0.00 $0
Vail Rocks!Love, Hope, Strength Foundation: Title Sponsor Vail Mountain, LionsHead and Solaris July 13-14 13-Jul $25,000 $16,666.00 $16,666.00 $8,334 Recap sched 10/3
Living at Your Peak, An Interactive Health and Wellness Experience***Vail Symposium: Additon of opening night outdoor concert/celebration Various September 13-15 13-Sep$10,000- declined $0.00 $0 -
Season of Song Morris Lawrence, Season of Song Various September 20-23 20-Sep $10,000 $6,667.00 $6,667.00 $3,333 as of 8/10
Tour of Vail and USA Crits Cycling Anthem Sports: add Vail Pass Time Trial on Friday, Sept. 20 September 28-30 28-Sep $15,000 $5,000.00 $5,000.00 $10,000 as of 7/20
US Ski Team Event Highline Sports and Entertainment Golden Peak November 15 15-Nov $10,000 $10,000.00 $10,000.00 $0 as of 7/26
Total CSE Event Funding:$813,490 $599,667.67 $213,822Total Event Funds Remaining:$13,820
Office and Meeting Expenses $2,810 $1,053.00 $1,757.00
Intern Contract: approved 8/1 $3,000 $3,000
Total Admin Allocations:$5,810 $4,757
TOTAL CSE ALLOCATIONS:(Event funds + Admin funds)$819,300
TOTAL CSE Funds Remaining:$8,010 $227,642
Events Receiving Funding Allocated by Vail Town Council: In-Kind Funding Cash Funding
50th Anniversary Celebrations Highline Sports and Entertainment $320,000 $0 $320,000 submitted #1 7/26
Pioneer Weekend Pioneer Committee/Packy Walker $30,000 $30,000 $30,000 $0
2015 World Alpine Ski Championships Vail Valley Foundation $250,000 $0 $250,000 N/A
2015 Nations Event Vail Valley Foundation $375,000 $0 $375,000 N/A
IFSC World Cup Climbing at the Teva Mountain Games***Vail Valley Foundation $45,000 $0 $45,000 N/A
Bud Light Street Beat (9 shows)Vail Valley Foundation $7,500 PD and PW support $25,000 $0 $25,000 COMPLETE 6/6 $540,000 18,900 22,500 (9 Shows)
Funds Paid Out:
Town of Vail: 2012 Special Event Funding Allocations
Revised: 9/4/2012
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A B C D F G H I J K L M N O P Q R S T U V
Vail International Dance Festival Vail Valley Foundation $45,000 $0 $45,000 17,590
Hot Summer Nights (9 shows)Vail Valley Foundation $2,800 PD Presence $27,500 $0 $27,500 34,200 (avg 3800/show)
Birds of Prey Vail Valley Foundation $10,000 TOV Buses $0 $0 No recap required N/A
Vail Jazz Festival Vail Jazz Foundation $50,600 $0 $50,600 13,500 82
Bravo! Vail Valley Music Festival: New York Philharmonic, Philadelphia Orchestra , Outreach and 25th Anniversary
Bravo! Vail Valley Music Festival 15 Ford Park Parking spots $192,500 $0 $192,500 60,000 (+715 orchestra members)
Living at Your Peak, An Interactive Health and Wellness Experience***Vail Symposium $25,000 $0 $25,000 N/A
Ski Swap Ski and Snowboard Club Vail $5,285 4 days ice time $0 $0 No recap required
VVMC Spring Fashion Show & Luncheon $7,500 300 One-day parking passes $0 $0 No recap required
2009 Hockey Tournament Vail Junior Hockey $24,016 9 days ice time, 1 day Donovan Pavilion $0 $0 No recap required
Skating Club of Vail Skating Club of Vail $6,625 5 days ice time $0 $0 No recap required
Colorado Special Olympics Special Olympics Colorado $1,050 42 parking passes $0 $0 No recap required
Vail Farmers' Market Meadow Drive Partnership $4,500 Traffic, buses, signs $0 $0 No recap required
Taste of Vail: Lamb Cookoff Taste of Vail $2,500 trash pick-up/recycling tents $0 $0 No recap required
Total Council Allocations:$71,776 $1,385,600 $0 $1,385,600
$0 $0
$0 $0
$0 $0
Vail Restaurant Month I Openers Holding Company, LLC $25,000 $0 $25,000
Mojo Man:CANCELLED Highline Sports and Entertainment CANCELLED $8,333 -$8,333 $0 $0
GranFondo Cannondale Vail Star Events Support for hard costs and organizational needs?$0 $0
Tour of Vail and USA Crits VLMDAC Funding to bring USA Crits into the event Up to $17,500 $35,000 $0 $35,000
Season of Song Season of Song Up to $15,300 $0 $0
Vail Rocks!Love, Strength, Hope Up to $12,000 $400 $0
Living at Your Peak Vail Symposium $10,000 $0 $10,000
Total VLMD Allocations: $115,200
Total TOV Special Event Funding: $2,386,066
Events Receiving Support from the Vail Local Marketing District: Monies to be used for marketing purposes only
KEY: Purple Font: Events funded by both CSE and VLMD Green Font: Events Funded by both CSE and Town of Vail Council Blue Font: CSE, TOV Council and VLMD funding