HomeMy WebLinkAbout2013 America Cup RecapThe America Cup
Fly Fishing Tournament
Commission on Special Events
October 02, 2013
Photo by Jack Affleck
September 11-15, 2013
John Knight-Producer
Office: 970-827-4142
Mobile: 970-376-5703
jknight@theamericacup.com
2 Town of Vail | CSE | 12/15/11
Vail Brand Compatibility
“Premier International Mountain Resort Community”
3 Town of Vail | CSE | 12/15/11
Standard of excellence met by:
•Out of town Competitors and Attendees
•Out of country Competitors and Attendees
•Outdoor life style oriented attendees
•Showcasing Vail as World Class destination for World Class event
•Attendees are anticipating WFFC in Vail
•Worked closely with TOV Liaison to ensure materials met standards
Event Strengths & Weaknesses
4 Town of Vail | CSE | 12/15/11
•Exceeded expectations:
Number of competitors and volunteers, level of competitors, FIPS site visit
CSE Liaison assistance was extremely helpful
•Measures that could be taken for event improvement:
More volunteers help prior to event, greater marketing reach
Alternative Venues, better Hotel support, WFFC expenditures
•For repeat event, comparison to past years:
This year, had more community involvement: Merchant program,
Cast-Off Competition, Shop Incentive Forms for Attendees
Logistically perfect this year!
Event Budget
5 Town of Vail | CSE | 12/15/11
•Total event budget: $45,610.00
•CSE funds: $5,000.00
•Profit and loss: -$1,445.00 to date
•Funding utilization: To support event operations, marketing
•In-kind sponsorship: water bottles, fly tying items, fly lines, tippet,
floatant, tying materials, reels for individual winners, rod for
individual winner
•Cash sponsorship: $5,500.00
* Event producer to attach detailed budget for recap
Estimated Results*
Attendance Numbers
6 Town of Vail | CSE | 12/15/11
* Based on survey results.
•Estimated attendance:
•70 competitors, 90 volunteers, 20 coaches, 12 parents and 4
grandparents
•If non-ticketed, method you used to estimate attendees:
•Lists of competitors, volunteers, co-travelers
•100% of people in Vail specifically for event:
•All attendees were here specifically for event
•79% of people attended previous years:
•Contributing factors: points awarded to anglers competing in
2013 National Championships and WFFC
Estimated Results*
Demographic Profile
7 Town of Vail | CSE | 12/15/11
•Attendees came from (local, regional, out of state, international):
•Vail Valley, Front Range, Colorado, Utah, Maryland, Michigan,
Wyoming, Pennsylvania, Washington, New York, Georgia, New
Mexico, Massachusetts, North Carolina, South Carolina, Missouri,
Washington D.C., Poland, France, Czech Republic, Scotland, Finland,
Italy
•Average age and income bracket of attendees:
•Average age was 39 years old (variable of 15 youth anglers under 18)
•Average Income Bracket $75-$99,999.
* Based on survey results.
Estimated Results*
Event Attendee Estimated Spending
8 Town of Vail | CSE | 12/15/11
•Lodging: (all based on average 8 night stay, 100 attendees)
•% attendees stayed in Town of Vail: 93%
•Average amount spent on lodging/day: $89.00
•Estimated room nights booked due to event association: 325
•Lodging call to action: Lion Square Lodge-Host Hotel
•Dining: $50-$200 daily per survey
•approximately $79.00/day (7 days totaled)
•Shopping: $50-$200 daily per survey
•approximately $44.00/day (5 days totaled)
•Other Activities: ie: recreation, gas $50-$200 daily per survey
•approximately $57.00/day (5 days totaled)
GROSS Spending $177,000.00
* Based on survey results.
Estimated Return on Investment (ROI)*
9 Town of Vail | CSE | 12/15/11
•Additional Town of Vail spending event generated: $164,610.00
•$177k gross less 7% of attendee spending
•Ratio of increased revenue to amount of funding received: 93%
•$5,000 investment returned $164k
•Sales tax revenue generated by event and accrued to Town of Vail
including sales and lodging tax:** $13,827.00
* Based on survey results.
** The TOV collects 4% sales tax with the exception of short-term lodging which collects 5.4%
after the addition of a 1.4% local marketing district tax.
For more information: http://www.vailgov.com/subpage.asp?dept_id=48
Visitor Intent to Return*
10 Town of Vail | CSE | 12/15/11
Satisfaction ratings:
•98% of competitors showed intent to return
•FIPS Mouche representative approval and vote of confidence
* Based on survey results.
Topline Marketing Efforts
11 Town of Vail | CSE | 12/15/11
•Website: www.theamericacup.com
•Vail Daily / Summit Daily
•VVP and VLMD ads and blasts
•Merchant Program
•Constant Contact blasts
•Hotel FAQs and Agenda Sheets handed out
•Eagle and Summit County flyers and posters
•Project Healing Waters Fly Fishing ‘Soldier’s Day’ event
•Facebook, Twitter, Linked In, Google Plus posts
Community Contribution
12 Town of Vail | CSE | 12/15/11
•Impact on Vail’s sense of community:
The America Cup event demonstrates the sense of
community and spirit for world championship level events.
World class competitors from across the country and globe
worked hand in hand with local volunteers over the event
days. Camaraderie and excitement permeated all attendees.
Many stated that they would consider coming back to Vail for
next year’s event.
Sustainability Efforts
Green Measures
13 Town of Vail | CSE | 12/15/11
•Designate a person responsible for overseeing green event practices
•All host materials printed on at least 30% post consumer recycled paper
•Used reusable banners, signage and eco-friendly promotional material
•Encouraged the use of shuttles, carpools or other public transit to and from the
event
•Enforced a no idling policy for staff and attendees
•Recycling is required in all areas of the event. Recycling containers must be paired
with trash cans
•Eliminate single use plastic bags
•Eliminate the use of Styrofoam
•Provide vegetarian meal options
Additional Information
14 Town of Vail | CSE | 12/15/11
•Provide detailed budget in attachment
•Provide ROI explanation in attachment
•World Fly Fishing Championships 2015 / 2016
•FIPS Mouche site visit approvals completed
•Attending 2014 WFFC Czech Republic as FIPS Supervisor June 2014
Additional documents attached to presentation:
4:25 PM
09/29/13
Accrual Basis
The America Cup
Profit & Loss
January through December 2013
Page 1 of 1
Ordinary Income/Expense
Income
Direct Public Support 5,500.00
Program Income 33,633.00
Total Income 39,133.00
Expense
Business Expenses
Marketing 3,928.09
Business Expenses - Other 670.80
Total Business Expenses 4,598.89
Contract Services videographer 1,000.00
Facilities and Equipment
Equip Rental and Maintenance 535.90
Facilities and Permits 1,465.26
Total Facilities and Equipment 2,001.16
Operations
Books, Subscriptions, Reference 365.00
PHWFF 4,638.19
Postage, Mailing Service 216.65
Printing and Copying 1,756.00
Supplies 2,339.70
Venue Transportation 6,000.00
Clothing Tshirts, Hats, Pins 4,839.78
Lunches and Waters 5,024.02
Total Operations 25,179.34
Other Types of Expenses
Bank Fees 322.00
Insurance - Liability Cert 1,368.26
Other Costs 650.00
Total Other Types of Expenses 2,340.26
Travel and Meetings
Lodging 2,872.40
Travel and Gas 1,797.97
Travel and Meetings 787.98
Total Travel and Meetings 5,458.35
Total Expense 40,578.00
Net Ordinary Income -1,445.00
Net Income -1,445.00
ROI Explaination
Over budget due to:
Hotel expenses
Venue changes
WFFC expenses
Team cancellation