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HomeMy WebLinkAbout2013_10_02 CSE Agenda Revised 1001 COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, October 2, 2013 @ 8:30 Revised AGENDA: 1. Administrative Items (5 minutes) a. Approval of the Minutes of the CSE Meeting of September 4, 2013 b. CSE Member terms expiring December 31, 2013: Bobby Bank, Jenn Bruno, Sonny Kerstiens and Rayla Kundolf. None are term limited. Persons interested in serving on the CSE board should submit letters of interest and experience to the Vail Town Council, Attn: Tammy Nagel, Acting Town Clerk, 75 South Frontage Road, Vail, CO 81657 by mail or in person no later than 5:00 p.m. on Tuesday, December 10, 2013. All applicants will be interviewed by the Town Council at their afternoon work session on Tuesday, December 17, 2013, with appointments to be made at the evening Council meeting on December 17, 2013. c. Agenda for Thursday, October 17 joint meeting with the VLMDAC d. Review Financial Status and 2014 Budget Review 2. Event Liaison Update to the CSE. Clare Hefferren (5 minutes) 3. Event Recaps: Presenters should structure their remarks under the assumption that the CSE members have reviewed the information that was submitted. A brief summary of the highlights, and look to the future is suggested and will leave adequate time for Q & A. A motion to approve, or not, the recap as presented and release the final funding installment is required for each event. (110 minutes) a. Bravo! Vail: Jim Palermo, Jeanne Reid, Carly Winn, Caitlin Murray b. USA Pro Challenge: Vail Valley Foundation, Scott Bluhm - This item will be rescheduled to an upcoming meeting. c. GRFA and Hot Summer Nights: Vail Valley Foundation, Jen Mason d. America Cup Fly International Fly Fishing Tournament: John and Jodi Knight e. Keen Vail Kids Adventure Race: Beth Pappas, Vail Recreation District f. Lionshead Family Fun Club: Brian Hall, Blue Creek Productions g. Survivor Vail Casting Call, Vail Family Fun Challenge: Brian Hall, Blue Creek Productions h. Living Well Summit : John Stone, DiscoverWell i. Vail Lacrosse Shootout: recap has been posted. No one will be presenting at this meeting, but any questions will be forwarded or addressed as part of the funding allocations discussion. j. Gourmet on Gore: Highline, James Deighan k. Vail Oktoberfest: Highline, James Deighan 4. Review of Vail Holidaze proposed event schedule: James Deighan, Highline (5 minutes) 5. Review Proposed Event Funding Agreement template for 2014 Events: Sybill Navas (20 minutes) - This item will be postponed to November 2013 meeting. 6. Contract proposal and scope of work for CSE Event Liaison and Strategic Consulting in 2014 (15 minutes) Executive Session, pursuant to: 1) C.R.S. §24-6-402(4) (e) - to determine positions, develop a strategy and instruct negotiators, Regarding: Contract for Strategic Planning and Consulting Services to the CSE in 2014. (10 minutes) 7. New Business and Community Input (5 minutes) Adjournment: 11:15 a.m. Joint Meeting with VLMDAC @ VLMDAC Thursday, October 17 at 8:30 a.m. Antlers Condominiums and Conference Center Next CSE Meeting: Wednesday, November 6, 2013 @ 8:00 a.m. – 5:00 p.m. Antlers at Vail, Condominiums and Conference Center All Day Review of Funding Requests Wednesday, November 13, 2013 @ 8:00 a.m. – 2:00 p.m. Antlers Condominiums and Conference Center