HomeMy WebLinkAbout2013_11_06 CSE Agenda Rvsd FINAL 11_05
COMMISSION ON SPECIAL EVENTS MEETING
Antlers at Vail Condominiums and Conference Center:
Wednesday, November 6, 2013 @ 8:00 a.m.
Parking at the Antlers is limited and available on a first-come, first served basis. Please allow
adequate time to park in the Lionshead Parking Structure, should none be available on site.
AGENDA:
1. Administrative Items (5 minutes)
A. Approval of the Minutes of the CSE Meeting of October 2, 2013
B. CSE Member terms expiring December 31, 2013: Bobby Bank, Jenn Bruno, and Rayla Kundolf. None
are term limited. Sonny Kerstiens resigned his position on the CSE as of October 21, 2013. There are a
total of 4 seats that are open for appointments.
Persons interested in serving on the CSE board should submit letters of interest and experience to the
Vail Town Council, Attn: Tammy Nagel, Acting Town Clerk, 75 South Frontage Road, Vail, CO 81657
by mail or in person no later than 5:00 p.m. on Tuesday, November 26, 2013. All applicants will be
interviewed by the Town Council at their afternoon work session on Tuesday, December 3, 2013, with
appointments to be made at the evening Council meeting on December 3, 2013. For more information,
contact Sybill Navas, CSE Coordinator, at 970-477-3551.
C. Due to the resignation of current CSE Vice-Chair Sonny Kerstiens who has taken a new position in
Napa, CA, the CSE will appoint a temporary Vice-Chair to serve through the end of December, 2013.
2. Review Financial Status and Approval of 2014 Budget Proposal (5 minutes)
3. Review and approve RFQ for CSE/VLMDAC Event Liaison (5 minutes)
4. Review strategic policies and procedure for determining funding allocations (45 minutes)
5. Presentations/Q&A/Review: 2014 CSE Special Event Funding Applicants
(beginning at 9:00 a.m., per attached schedule.)
6. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - to determine positions, develop a strategy
and instruct negotiators, Re: 2014 Contracts. (45 minutes)
Adjournment: 5:30 p.m.
UPCOMING MEETINGS:
Monday, November 11, 2013 @ 8:00 a.m. – 2:00 p.m.
CSE Special Meeting to determine 2014 Special Event Funding Allocations
@ Antlers Conference Center in Lionshead
Thursday, November 21, 2013 @ 8:30 a.m.
Antlers Condominiums and Conference Center
Joint meeting with the VLMDAC to present the CSE’s funding determinations for Special Events in 2014
Tuesday, December 3: CSE Presentation to the Town Council (Evening Session)
• Review of Events in 2013
• Present revised CSE Strategic Plan
• Review and request approval for 2014 Special Event Allocations
•
Wednesday, December 4 @ 8:30 a.m.: Regular monthly CSE Meeting in the Vail Town Council Chambers
ATTACHMENT TO CSE REGULAR MEETING AGENDA:
NOVEMBER 6, 2013
2014 Special Event Funding Available:$843,300
Time:Event:Producer:Dates:Amount
Requested:
9:00 -9:45
Taste of Vail Taste of Vail Apr 2-5 $70,000
Vail Culinary Demonstrations Group 970 Fri/Sat : Jun 27-Sep 27 $60,000
Vail-Beaver Creek Restaurant Week + RECAP
A motion is required to approve the release of the
final disbursement of the 2013 funding allocation.
Group 970 Sep 26- Oct 5 $14,000
Big Beers, Belgians and Barleywines Laura Lodge Jan 9-11 $50,000
Feast! Vail Highline May 23 -26 $100,000
Gourmet on Gore Highline Aug 29-Sep 1 $75,000
9:45-10:15
Spring Back to Vail Highline Apr 7-12, 20 $100,000
Vail America Days Highline Jul 4-5 $120,000
*Solaris Request to reserve their plaza Jon Boord 4-Jul
Oktoberfest Highline LH: Sep 5-7, VV: 12-14 $85,000
Snow Daze Highline TBD $100,000
Vail Family Holidaze Highline Dec 16-22, 31 $90,000
Vail NYE 2015 Highline 31-Dec $20,000
10:15-10:30 BREAK
10:30-12:00
Noram Cup Ski and Snowboard Club Vail Feb 20-23 $3,000
Vail Valor Races Speckled-Hound Consulting May 25-26 $53,500
Vail Whitewater Race Series Alpine Quest Sports Tuesdays (5): May
13- Jun 10 $8,000
GoPro Mountain Games Vail Valley Foundation Jun 5-8 $110,000
King of the Mountain Volleyball King of the Mountain Jun 13-15 $45,000
Vail Lacrosse Shootout Colorado Lacrosse Promotions Jun 29-Jul 6 $20,000
Kick It 3v3 Soccer "Vail Super Regional"North American Sports Group Jul 26-28 $40,000
Keen Vail Kids Adventure Race Vail Recreation District Aug 7-10 $55,000
Tour of Vail Anthem Sports/Dieter Drake Jun 13-15 $75,000
The America Cup Fly Fishing Tournament The America Cup/John Knight Sep 9-14 $10,000
UROC: Ultra Race of Champions Bad to the Bone, LLC Sep 26-27 $75,000
Resurrection Fighting Alliance Alliance Media Group, LLC Up to 3 events: TBD $51,500
12:00-1:00 LUNCH PROVIDED FOR CSE AND STAFF
1:00-1:45
Vertical Express Can Do Multiple Sclerosis Feb 7-8 $5,000
Valentine's Moonlight Snow Shoe Valentine's Moonlight Snow Shoe 14-Feb $2,000
PINK Vail Vail Valley Medical Center 5-Apr $25,000
Vail Rocks Love, Hope, Strength Aug 15-17 (Jun 13-15-
2nd choice)$30,000
Vail Living Well Summit DiscoverWell Sep 11-13 $35,000
1:45-3:15
Vail Kids Adventure Club in LH Blue Creek Productions Sats: Jun 14- Aug 9 $20,000
Vail Arts Festival Eagle Valley Events Jun 27-29 $10,000
Howard Alan Events Arts Festival: call 954.661.8385 Howard Alan Events Jun 28-29, Jul 5-6 or Aug 16-17 $6,000
Vail Summer Bluegrass Concert Series Lakeside Stride, LLC Wed: Jul 2,16,30, Aug 13,27 $80,000
Colorado Craft Celebration Colorado Events Aug 23-24 $5,000
Colorado Grand Finish Line and Concours + RECAP Colorado Grand Sep 11-12 $5,000
Colorado Grand: LH Merchant Enhancements LH Merchants Sep 7-12 $14,150
Lionshead Fall Wine Festival Eagle Valley Events Sep 26-27 $30,000
Holiday Events in Lionshead Eagle Valley Events Nov 28-Dec 14 $35,000
3:15-3:30 BREAK
3:30-4:00
Vail Film Festival: call Sean at: 646.236.2155 Colorado Film Festival Mar 27-30 $85,000
Vail Soul Music Fest Rhonda Jackson Sams Aug 15-17 $85,000
4:00-4:15
Vail Farmers' Market and Art Show + RECAP
A motion is required to approve the release of the
final disbursement of the 2013 funding allocation.
Meadow Drive Partnership/Vail Farmers'
Market Sun: Jun 15-Oct 5 $60,000
Vail Automotive Classic + RECAP Vail Automotive Classic 7-Sep $2,500
$1,964,650TOTAL FUNDING REQUESTED:
HEALTH AND WELLBEING PROPOSALS
LIONSHEAD EVENT PROPOSALS
AMBIENT AND COMMUNITY EVENTS
CSE 2014 RFP Presentation and Discussion Schedule
Antlers at Vail, Condominiums and Conference Center - Lionshead; November 6, 2013 8:00 a.m. – 5:00 p.m.
PARTICIPATORY ATHLETIC EVENTS: Q & A , STRATEGIC BRAINSTORMING
CULINARY EVENTS AND FOOD FESTIVALS
HIGHLINE EVENTS
MUSIC/ART/CULTURAL EVENTS