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CSE 2013 TIER DETERMINATIONSTOV/CSE 2013 RFP's Received/revised 1/4/2013 4:04 PM CSE Funding Applications for 2013 Special Events Event:Producing Entity:2013 Dates: 2013 Funds Requested: Grid Score (600 MAX) 2013 Allocation Accepted Declined EVENT TIER FINAL:Additional Comments: Summer Mountain Games Vail Valley Foundation Jun 6 - 9 $100,000 551 $100,000 MI: 11/15 3 Snow DAZE Highline Dec 4 - 8 $100,000 527 $50,000 JB: 11/15 3 Spring Back to Vail Highline Apr 8 - 14 $100,000 523 $37,500 JB: 11/15 3 Vail Lacrosse Shootout Colorado Lacrosse Promotions Jun 29 - Jul 7 $20,000 499 $13,000 yes 2 Winter Mountain Games Vail Valley Foundation Feb 8 - 10 $70,000 495 $50,000 MI: 11/15 3 Gourmet on Gore Highline Aug 30 - Sept 2 $75,000 486 $50,000 JB: 11/15 3 Kick-It 3v3 Soccer Team Championships International (TCI)Aug 2 - 4 $40,000 484 $40,000 BT: 11/27 2 Keen Kids Adventure Race Vail Recreation District, Grand Traverse Adventures Aug 8 -11 $40,000 468 $25,000 BP: 11/16 2 Vail Restaurant WEEK I Openers:Right of 1st refusal Suggested dates October 11-20- offered $21,500 Sept 16 - Oct 13 $75,000 460 $0 IR & GH: Declined 11/28 2 Taste of Vail Taste of Vail Inc. April 4 - 6 $70,000 456 $30,000 AM: 11/27 2 Vail Film Festival Colorado Film Institute Mar 28 - 31 $100,000 453 $40,000 yes 2 Vail Valley Cup Soccer Tournament Vail Valley Soccer Club Oct 5 - 6 $6,200 451 $5,000 SM: 11/15 2 Vail Rocks!Love Strength Hope 15-Jun $25,000 445 $25,000 SF: 11/16 2 HoliDAZE Highline Dec 16 - 22, Dec 31 $75,000 437 $50,000 JB: 11/15 3 Oktoberfest Highline Sept 6 - 8, 13 - 15 $85,000 417 $45,000 JB: 11/15 3 Vail Farmer's Market and Art Festival Meadow Drive Partnership Jun 16 - Sept 22 $40,000 415 $35,000 AM: 11/19 2 America Cup John Knight Sept 10 - 15 $5,000 409 $5,000 JK: 11/16 2 Vail America Days Human Movement Management July 4 - 6 $65,000 407 $40,000 yes 2 Vail New Year's Eve Highline Dec. 31 $20,000 403 $10,000 JB: 11/15 3 The Vail "Living Well" Summit DiscoverWell:Town Council Funding approved on 12/4/2012 Sept 19 - 21 $50,000 402 $25,000 2 Tour of Vail CANCELLED Aug 16 - 18 $100,000 402 $0 ?2 King of the Mountain King of the Mountain Volleyball/ Leon Fell ($3K for Solaris Contingency)June 14 - 16 $10,000 394 $7,000 LF: 11/16 2 Soul Music Fest Rhonda July Jackson: Use local production company and marketing assistance Aug 16-18th $50,000 394 $40,000 yes 2 SSCV: Noram Cup Ski and Snowboard Club Vail Jan 31 - Feb 5 $2,500 390 $2,000 EM: 11/19 1 Colorado Grand Finish Line and Concours The Colorado Grand Sept 20 - 21 $5,000 380 $2,000 yes 1 Total 2013 Funding Available: $996,810.00 Tier 1 = Simple Event, receiving $5,000 or less- no significant staff time will be spent, but will be required to submit marketing checklist (Colorado Grand, Fly Fishing, Kayak Demos) Tier 2 = Event that we want to monitor, hold to marketing checklist guidelines and help to provide improved community intergration (Soul Fest, Volleyball, Kids Adventure, etc.) Tier 3= Iconic Events, requiring little guidedance except possible enhancement suggestions. Required to submit marketing checklist. All events to use "Vail Brand" (Bravo!, Dance Festival, Snow Daze, etc.) Special Event Funding Available: $893,500 TOV/CSE 2013 RFP's Received/revised 1/4/2013 4:04 PM CSE Funding Applications for 2013 Special Events Event:Producing Entity:2013 Dates: 2013 Funds Requested: Grid Score (600 MAX) 2013 Allocation Accepted Declined EVENT TIER FINAL:Additional Comments: Total 2013 Funding Available: $996,810.00 Tier 1 = Simple Event, receiving $5,000 or less- no significant staff time will be spent, but will be required to submit marketing checklist (Colorado Grand, Fly Fishing, Kayak Demos) Tier 2 = Event that we want to monitor, hold to marketing checklist guidelines and help to provide improved community intergration (Soul Fest, Volleyball, Kids Adventure, etc.) Tier 3= Iconic Events, requiring little guidedance except possible enhancement suggestions. Required to submit marketing checklist. All events to use "Vail Brand" (Bravo!, Dance Festival, Snow Daze, etc.) Special Event Funding Available: $893,500 Falling Leaf 50 Mountain Bike Race Vail Recreation District Sept. 21 $6,000 379 $0 ?1 Vail Arts Festival Eagle Valley Events June 28 - 30 $18,000 379 $10,000 LA: 11/16 2 Ultra Race of Champions (ROC) Bad to the Bone Endurance Sports LLC- designated Sky Running World Championship Sept 27 - 29 $75,000 373 $0 Event is still a "go"2 Lionshead Family Saturday Afternoon Club Blue Creek Productions, Inc. with The Lionshead Merchant Association 9 Sats, 6/15, 22, 29; 7/6, 13, 20, 27; 8/3 & 10)$23,400 373 $20,000 yes 2 US Youth Fly Fishing National Championships America Cup Inc Jun 20 -22 $2,500 357 $2,500 JK: 11/16 1 Pink Vail VVMC Mar. 9 $25,000 351 $10,000 CA: 11/28 2 Vail Songwriters Festival NCR 365 May 23 - 26 $75,000 346 $0 Working w/Morris Lawrence 2 Vail Victory Races Speckled-Hound Consulting Monday, Sep 2 & Saturday, Sep 7 $45,705 322 $0 Event is still a "go"2 Season of Song Morris Lawrence Sept 6 - 8 $120,000 322 $0 Event is still a "go"2 Vail Automotive Classic Vail Valley Concours d/b/aVail Automotive Classic Sept. 8 $5,800 311 $1,000 yes 1 Vail Global Energy Forum Vail Global Energy Forum Mar 1 - 3 $35,000 310 $0 Event is still a "go"1 Beyond Winning and Losing Vail Symposium April 5 - 6 $37,500 304 $0 Event is still a "go"1 Skating Club of Vail: Invitational & Mountain Fun The Skate Club of Vail July 10 - 14 $7,500 303 $0 Event is still a "go"1 Vail Whitewater Park Kayak Demos Alpine Kayak Tues, May 14-June 18 $3,000 229 $2,000 yes 1 Carpenter's Ball Habitat for Humanity Mar. 9 $5,000 185 $0 Event is still a "go"1 Memorial Day Event TBD: up to $85,000 available May 23 - 26 $0 $85,000 2 TOTAL:$1,808,105 $857,000 Event Funds remaining:$21,500 Administrative Allocations:As approved November 7, 2012 Admin Expenses:$3,050 Professional Fees: Assistant $15,360 Winter:$279,500 Professional Fees: Consulting $49,900 Summer:$577,500 Attendance: Research Project $50,000 Total Administrative Costs:$118,310 Approved by Council: 12/4 CSE Requests to Council:The Vail Living Well Summit $25,000 $25K Marketing Liason (VLMD funds)$15,000 $15K from VLMD Intercept / Attendance Research $50,000 $50K Memorial Day (not to exceed)$100,000 up to $85K TOTAL:$190,000 $160,000 Funds Allocated Per Season: