HomeMy WebLinkAbout2013 Accounting Worksheet All Events Rvsd 3-5TOV/CSE 2013 RFP's Received/revised 3/5/2013 12:27 PM
CSE Funding Applications for 2013 Special Events
$0 Account #Contract
Status Total Paid Out:Amount Still Owed:
Event:Producing Entity:2013 Dates:2013 Allocation
SSCV: Noram Cup Ski and Snowboard Club VailJan 31 - Feb 5 $2,000 001-6210-466-74-04$2,000.00
as of 2/15 recap
3/6 $2,000.00$0
Winter Mountain GamesVail Valley FoundationFeb 8 - 10 $50,000 132-6300-466-71-01$33,334.00
as of 2/15
recap 5/1 $33,334.00$16,666
Pink VailVVMCMar. 9 $10,000 001-6210-466-74-04$3,333.00 as of 2/15 $3,333.00$6,667
Vail Film Festival Colorado Film InstituteMar 28 - 31 $40,000 001-6210-466-74-04$13,333.00 as of 2/15 $13,333.00$26,667
Taste of VailTaste of Vail Inc. April 4 - 6 $30,000 001-6210-466-74-04 submitted #1 3/4 $0.00$30,000
Spring Back to Vail HighlineApr 8 - 14 $37,500 001-6210-466-74-04$12,500.00 as of 2/15 $12,500.00$25,000
Vail Whitewater Park Kayak
DemosAlpine KayakTues, May 14-June 18 $2,000 001-6210-466-74-04$2,000.00 as of 2/15 $2,000.00$0
FEAST! Vail
Highline (directed by Council: not to
exceed)May 24 - 27 $85,000 001-6210-466-74-04 $0.00$85,000
Summer Mountain GamesVail Valley FoundationJun 6 - 9 $100,000 132-6300-466-71-01 $0.00$100,000
King of the Mountain
King of the Mountain Volleyball/ Leon
Fell ($3K for additional activation)June 14 - 16 $7,000 001-6210-466-74-04$2,333.00 as of 2/15 $2,333.00$4,667
Lionshead Family Saturday
Afternoon Club Blue Creek Productions, Inc. with The
Lionshead Merchant Association
9 Sats, 6/15, 22, 29;
7/6, 13, 20, 27; 8/3 &
10)$20,000 001-6210-466-74-04 $0.00$20,000
Vail Rocks!Love Strength Hope15-Jun $25,000 001-6210-466-74-04 $0.00$25,000
Vail Farmer's Market and Art
FestivalMeadow Drive PartnershipJun 16 - Sept 22 $35,000 001-6210-466-74-04 $0.00$35,000
US Youth Fly Fishing National
ChampionshipsAmerica Cup IncJun 20 -22 $2,500 001-6210-466-74-04 $0.00$2,500
Vail Arts Festival Eagle Valley EventsJune 28 - 30 $10,000 001-6210-466-74-04 $0.00$10,000
Vail Lacrosse Shootout
Colorado Lacrosse Promotions: $3K for
village activationJun 29 - Jul 7 $13,000 001-6210-466-74-04 $0.00$13,000
Vail America DaysHighlineJuly 4 - 6 $40,000 001-6210-466-74-04 $0.00$40,000
Kick-It 3v3 Soccer
Team Championships International
(TCI)Aug 2 - 4 $40,000 001-6210-466-74-04 $0.00$40,000
Keen Kids Adventure Race
Vail Recreation District, Grand Traverse
AdventuresAug 8 -11 $25,000 001-6210-466-74-04 $0.00$25,000
Soul Music Fest
Rhonda July Jackson: Use local
production company and marketing
assistance Augt 16-18th $40,000 001-6210-466-74-04
submitted #1
2/27 $0.00$40,000
Gourmet on GoreHighlineAug 30 - Sept 2 $50,000 132-6300-466-71-01 $0.00$50,000
OktoberfestHighlineSept 6 - 8, 13 - 15 $45,000 001-6210-466-74-04 $0.00$45,000
Vail Automotive Classic
Vail Valley Concours d/b/aVail
Automotive ClassicSept. 8 $1,000 001-6210-466-74-04 $0.00$1,000
America Cup John KnightSept 10 - 15 $5,000 001-6210-466-74-04 $0.00$5,000
Vail Restaurant WEEK
I Openers:Right of 1st refusal
Suggested dates October 11-20Sept 16 - Oct 13 $21,500 001-6210-466-74-04 $0.00$21,500
The Vail "Living Well" Summit
DiscoverWell: Town Council directed
funding Sept 19 - 21 $25,000 001-6210-466-74-04 $0.00$25,000
Colorado Grand Finish Line and
ConcoursThe Colorado GrandSept 20 - 21 $2,000 001-6210-466-74-04 $0.00$2,000
Vail Valley Cup Soccer
TournamentVail Valley Soccer ClubOct 5 - 6 $5,000 001-6210-466-74-04 $0.00$5,000
Snow DAZEHighlineDec 4 - 8 $50,000 132-6300-466-71-01 $0.00$50,000
HoliDAZEHighlineDec 16 - 22, Dec 31 $50,000 132-6300-466-71-01 $0.00$50,000
Vail New Year's EveHighlineDec. 31 $10,000 001-6210-466-74-04 $0.00$10,000
TOTAL:$878,500 $68,833.00$809,667
Event Funds remaining:$0
Administrative Allocations:As approved November 7, 2012
Admin Expenses:$3,040001-6210-466-74-04
Professional Fees: Assistant$15,360001-6210-466-74-04
Professional Fees: Consulting$49,900001-6210-466-74-04
Intercept / Attendance Research$50,000 directd by council 001-6210-466-74-04
Total Administrative Costs:$118,300
Total CSE Spending:$996,800
Council Contributions:
Burton US Open $400,000.00 001-6210-466-74-001 $0.00$400,000
Bravo!$177,500.00 001-6210-466-74-001 $0.00$177,500
Jazz Foundation $70,600.00 001-6210-466-74-001 $0.00$70,600
VVF: Hot Summer Nights $27,500.00 001-6210-466-74-001 $0.00$27,500
VVF: Dance Festival $60,000.00 001-6210-466-74-001 $0.00$60,000
VVF: Pro Cycling Challenge $75,000.00 001-6210-466-74-001 $0.00$75,000
VVF: Pro Cycling Challenge (VLMD)$100,000.00VLMD
Total Council Contribution-Funded:$910,600 $68,833.00$841,767
Total Special Event Spending,
including CSE Admin:$1,907,400Winter:$279,500
Summer:$599,000
CSE Funding Allocated per Season
Funds Paid Out
Total 2013 Funding Available: $996,800