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Home My WebLink About1b. 2013 Accounting Worksheet All Events 07-03TOV/CSE 2013 RFP's Received/revised 7/2/2013 3:33 PM CSE Funding for 2013 Special Events $11,281 Account #Contract Status Total Paid Out:Amount Still Owed: Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated NPS: Event:Producing Entity:2013 Dates:2013 Allocation SSCV: Noram Cup Ski and Snowboard Club Vail Jan 31 - Feb 5 $2,000 001-6210-466-74-04 $2,000.00 COMPLETE $2,000.00 $0 390 (competitors, coaches, staff)55 $1,053 (Manor Vail only)$19,500 (Manor Vail only) Winter Mountain Games Vail Valley Foundation (+$10,000 in- kind TOV Council)Feb 8 - 10 $50,000 132-6300-466-71-01 $33,334.00 $16,666.00 COMPLETE $50,000.00 $0 753: Athletes 810 Compettion Starts 16,509 Spectators 933 964,000 Pink Vail VVMC Mar. 9 $10,000 001-6210-466-74-04 $3,333.00 $3,333.00 $3,334.00 COMPLETE $10,000.00 $0 1,319 Participants 78 Vail Film Festival Colorado Film Institute Mar 28 - 31 $40,000 001-6210-466-74-04 $13,333.00 $13,333.00 $13,333.00 COMPLETE $39,999.00 $1 5,794 films & festival events 12,000 overall Taste of Vail Taste of Vail Inc. April 4 - 6 $30,000 001-6210-466-74-04 $10,000.00 $10,000.00 $10,000.00 COMPLETE $30,000.00 $0 10,731 842 $44,000 $969,619 Spring Back to Vail Highline Apr 8 - 14 $37,500 001-6210-466-74-04 $12,500.00 $12,500.00 $12,500.00 COMPLETE $37,500.00 $0 Vail Whitewater Park Kayak Series Alpine Kayak (includes additional $2,000 allocated 5/1)Tues, May 14-June 18 $4,000 001-6210-466-74-04 $4,000.00 as of 5/10 $4,000.00 $0 FEAST! Vail Highline (directed by Council: not to exceed)May 24 - 27 $85,000 001-6210-466-74-04 $28,333.00 $28,333.00 RECAP SCHED 7/3 $56,666.00 $28,334 GoPro Mountain Games Vail Valley Foundation (+$12,000 in- kind TOV Council)Jun 6 - 9 $100,000 132-6300-466-71-01 $33,333.00 $33,333.00 as of 5/10 $66,666.00 $33,334 King of the Mountain King of the Mountain Volleyball/ Leon Fell ($3K for AVP All-Stars additional activation + $15K for Kerri Walsh) June 14 - 16 $25,000 001-6210-466-74-04 $2,333.00 $17,333.00 as of 4/30 $19,666.00 $5,334 615 Teams (1230 participants) 3,000 overall AVP Volleyball All-Stars AVP Volleyball All-Stars activation- approved "up to" $6000 on 6/5 CSE June 14-16 $5,569 Big Color/Banner: $642 Vail Resorts: Travel $3600 AVP Activation 6/19 $878.90 Rocky Mtn Repro: 6/13 $448 $5,568.90 Lionshead Family Saturday Afternoon Club Blue Creek Productions, Inc. with The Lionshead Merchant Association 9 Sats, 6/15, 22, 29; 7/6, 13, 20, 27; 8/3 & 10)$20,000 001-6210-466-74-04 $6,667.00 as of 4/26 $6,667.00 $13,333 Vail Rocks!Love Strength Hope 15-Jun $25,000 001-6210-466-74-04 $8,333.00 $8,333.00 as of 6/28 $16,666.00 $8,334 Vail Farmer's Market and Art Festival Meadow Drive Partnership Jun 16 - Sept 22 $35,000 001-6210-466-74-04 $11,667.00 as of 5/31 $11,667.00 $23,333 US Youth Fly Fishing National Championships-CANCELLED America Cup Inc Jun 20 -22 Event Cancelled per John Knight: 4/11 $2500 returned 4/24 001-6210-466-74-04 Vail Arts Festival Eagle Valley Events June 28 - 30 $10,000 001-6210-466-74-04 $3,333.00 as of 4/15 $3,333.00 $6,667 Vail Lacrosse Shootout Colorado Lacrosse Promotions: $3K for village activation Jun 29 - Jul 7 $13,000 001-6210-466-74-04 $4,333.00 $4,333.00 as of 4/30 $8,666.00 $4,334 Vail America Days Highline (*plus $31,500 Fireworks contract carryover fro 2012)July 4 - 6 $40,000 001-6210-466-74-04 $13,333.00 $13,333.00 as of 6/28 $26,666.00 $13,334 Kick-It 3v3 Soccer Team Championships International (TCI)Aug 2 - 4 $40,000 001-6210-466-74-04 $0.00 $40,000 Keen Kids Adventure Race Vail Recreation District, Grand Traverse Adventures Aug 8 -11 $25,000 001-6210-466-74-04 $8,333.00 as of 3/29 $8,333.00 $16,667 Soul Music Fest-CANCELLED Rhonda July Jackson: Use local production company and marketing assistance Augt 16-18th $40K funding withdrawn 4/3/13 001-6210-466-74-04 RECAP DATA AS SUBMITTED BY EVENT PRODUCERS Funds Paid Out Total 2013 Funding Available: $996,800 TOV/CSE 2013 RFP's Received/revised 7/2/2013 3:33 PM CSE Funding for 2013 Special Events $11,281 Account #Contract Status Total Paid Out:Amount Still Owed: Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated NPS: Event:Producing Entity:2013 Dates:2013 Allocation RECAP DATA AS SUBMITTED BY EVENT PRODUCERS Funds Paid Out Total 2013 Funding Available: $996,800 Vail Survivor Casting Call with - Vail Family Adventure Challenge Brian Hall, Blue Creek Productions Aug 17-18 $15,000 $15,000 Gourmet on Gore Highline Aug 30 - Sept 2 $50,000 132-6300-466-71-01 $16,667.00 as of 6/6 $16,667.00 $33,333 Oktoberfest Highline Sept 6 - 8, 13 - 15 $45,000 001-6210-466-74-04 $15,000.00 as of 6/6 $15,000.00 $30,000 Vail Automotive Classic Vail Valley Concours d/b/aVail Automotive Classic Sept. 8 $1,000 001-6210-466-74-04 $1,000.00 as of 4/5 $1,000.00 $0 America Cup John Knight Sept 10 - 15 $5,000 001-6210-466-74-04 $1,667.00 as of 3/15 $1,667.00 $3,333 Vail-Beaver Creek Restaurant Week Vail Restaurant Group: Brian Nolan Sept. 27- Oct. 6 $21,500 001-6210-466-74-04 Agreement sent 6/26 $0.00 $21,500 The Vail "Living Well" Summit DiscoverWell: Town Council directed funding Sept 19 - 21 $25,000 001-6210-466-74-04 $8,333.00 $8,333.00 as of 4/5 $16,666.00 $8,334 Colorado Grand Finish Line and Concours The Colorado Grand Sept 20 - 21 $2,000 001-6210-466-74-04 $2,000.00 as of 3/21 $2,000.00 $0 Vail Valley Cup Soccer Tournament Vail Valley Soccer Club Oct 5 - 6 $5,000 001-6210-466-74-04 $0.00 $5,000 Snow DAZE Highline Dec 4 - 8 $50,000 132-6300-466-71-01 $0.00 $50,000 HoliDAZE Highline Dec 16 - 22, Dec 31 $50,000 132-6300-466-71-01 $0.00 $50,000 Vail New Year's Eve Highline Dec. 31 $10,000 001-6210-466-74-04 $0.00 $10,000 TOTAL:$876,569 $457,063.90 $419,505 Event Funds remaining:$11,281 Administrative Allocations:As approved November 7, 2012 Admin Expenses:$3,690 001-6210-466-74-04 as of 4/29 $988.00 $2,702 *Legal fees for trademarking Vail Oktoberfest/Vail America Days- approved 5/1 $650.00 $2,052 Professional Fees: Assistant $15,360 001-6210-466-74-04 $8,960.00 Pd. Thru July $6,400 Professional Fees: Consulting $49,900 001-6210-466-74-04 $24,950.00 as of 6/30 $24,950 Intercept / Attendance Research $40,000 Not to exceed $50,000 - directed by Council 001-6210-466-74-04 $16,000.00 as of 5/31 $24,000 Total Administrative Costs:$108,950 Total CSE Spending:$985,519 Council Contributions: In-kind: Burton US Open: Feb. 27-Mar 2 $400,000.00 001-6210-466-74-001 $266,666.00 $133,334.00 COMPLETE 5/6 $400,000.00 $0 91,000 Bravo! Donovan Pavilion: $10,500, Ford Park Parking: $2,100 $177,500.00 001-6210-466-74-001 sent 4-8 $0.00 $177,500 Jazz Foundation $70,600.00 001-6210-466-74-001 submitted 1&2 6/27 $0.00 $70,600 VVF: Hot Summer Nights $2,800 PD Extra Duty $27,500.00 001-6210-466-74-001 $9,166.00 $9,166.00 as of 5/10 $18,332.00 $9,168 $650 taken from Event Funding budget at CSE Mtg. 5/1 and moved to Admin Expense TOV/CSE 2013 RFP's Received/revised 7/2/2013 3:33 PM CSE Funding for 2013 Special Events $11,281 Account #Contract Status Total Paid Out:Amount Still Owed: Attendance: Room Nights Generated: Incremental Sales Tax and Lodging Tax Generated: Overall Incremental TOV Spending Generated NPS: Event:Producing Entity:2013 Dates:2013 Allocation RECAP DATA AS SUBMITTED BY EVENT PRODUCERS Funds Paid Out Total 2013 Funding Available: $996,800 VVF: Dance Festival $60,000.00 001-6210-466-74-001 $20,000.00 $20,000.00 as of 5/10 $40,000.00 $20,000 VVF: Pro Cycling Challenge $40,000: PD & PW $75,000.00 001-6210-466-74-001 $75,000.00 as of 5/3 $75,000.00 $0 VVF: Pro Cycling Challenge (VLMD)$100,000.00 VLMD Total Council Contribution-Funded:$910,600 $533,332.00 $377,268 Total Special Event Spending, including CSE Admin:$1,896,119 Winter:$279,500 Summer:$591,500 $871,000.00 CSE Funding Allocated per Season