HomeMy WebLinkAbout1c.Roles and Responsibilities 070313 July 3, 2013
To: Commission on Special Events
From: Kelli McDonald, Town of Vail
Subject: Roles & Responsibilities of Staff and Consultants
Staff was asked to provide information on roles and responsibilities of Town of Vail staff members and
outside consultants regarding special events, which is outlined below.
SPECIAL EVENTS COORDINATOR
Duties and Responsibilities
Act as the single point of contact for all Special Event inquiries and services
Manage a balanced yearly event calendar for the Town of Vail, and provide information on
scheduled events as requested
Administrate the CSE Board
Oversee the Town of Vail Special Event permitting process
Attend events in other resort communities for basis of comparison
EVENT LIAISON
Scope of Work
Create a proactive support system to align CSE processes and presence with the Vail brand
Facilitate processing and approval of Special Event permits
Assist in the preparation of CSE meeting materials
Oversee marketing and public relations of CSE funded events
Collaborate with TOV Welcome Centers to ensure comprehensive event listing on TOV online
calendar
STRATEGIC BRAND CONSULTANT
Scope of Work
Develop a 1, 3 and 5-year strategic plan for the CSE
Collaborate with and guide CSE members to strategically approach event and funding decisions
Oversee alignment between CSE and VLMDAC on objectives and strategies
Continue collaboration on the year-round Vail brand
ECONOMIC DEVELOPMENT MANAGER
Duties and Responsibilities
Manage Town staff and consultants responsibilities, deliverables and budgets relative to Special
Events
Represent the Town Manager’s Office on behalf of Special Events
Prepare economic and marketing materials for CSE meetings
Act as liaison between CSE and VLMDAC boards and meetings
Manage research projects on behalf of the CSE