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HomeMy WebLinkAbout1c.Roles and Responsibilities 070313 July 3, 2013 To: Commission on Special Events From: Kelli McDonald, Town of Vail Subject: Roles & Responsibilities of Staff and Consultants Staff was asked to provide information on roles and responsibilities of Town of Vail staff members and outside consultants regarding special events, which is outlined below. SPECIAL EVENTS COORDINATOR Duties and Responsibilities  Act as the single point of contact for all Special Event inquiries and services  Manage a balanced yearly event calendar for the Town of Vail, and provide information on scheduled events as requested  Administrate the CSE Board  Oversee the Town of Vail Special Event permitting process  Attend events in other resort communities for basis of comparison EVENT LIAISON Scope of Work  Create a proactive support system to align CSE processes and presence with the Vail brand  Facilitate processing and approval of Special Event permits  Assist in the preparation of CSE meeting materials  Oversee marketing and public relations of CSE funded events  Collaborate with TOV Welcome Centers to ensure comprehensive event listing on TOV online calendar STRATEGIC BRAND CONSULTANT Scope of Work  Develop a 1, 3 and 5-year strategic plan for the CSE  Collaborate with and guide CSE members to strategically approach event and funding decisions  Oversee alignment between CSE and VLMDAC on objectives and strategies  Continue collaboration on the year-round Vail brand ECONOMIC DEVELOPMENT MANAGER Duties and Responsibilities  Manage Town staff and consultants responsibilities, deliverables and budgets relative to Special Events  Represent the Town Manager’s Office on behalf of Special Events  Prepare economic and marketing materials for CSE meetings  Act as liaison between CSE and VLMDAC boards and meetings  Manage research projects on behalf of the CSE