HomeMy WebLinkAbout1. 2013_08_07 CSE Agenda Revised
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, August 7, 2013 @ 8:30 a.m.
AGENDA: (revised 8/2/13)
1. Administrative Items (5 minutes)
a. Approval of the Minutes of the CSE Meeting of July 3, 2013
b. Review Financial Status
c. Currently there is $32,721 remaining in the CSE budget.
d. As directed by the Town Manager’s Office, $5,000 to be allocated to cover the
outsourcing of the IT needs to finish the on-line permit. A vote by the CSE
affirming the direction is required.
e. Also under consideration for funding allocations are $2,500 for the NORAM Cup
by Ski/Snowboard School Vail, as well as a possible increase in funding for Vail
HoliDaze, due to Vail Resorts not funding the event in 2013.
f. Approve dates for Snow Daze: December 9-15, changed from the originally
approved dates of December 4-8. A vote of approval is required.
2. Event Liaison Update to the CSE. Clare Hefferren (@ 8:35- 5 minutes)
3. CSE Strategic Plan: Discuss and approve or suggest revisions to the strategies
presented by Adam Sutner at the July 3rd CSE meeting. The final recommendation will be
incorporated into the structure of the existing CSE Strategic Plan for adoption at the
September CSE meeting. (@ 8:40- 15 minutes)
4. RFP for 2014: Review document for posting, and confirm the proposed schedule for
reviewing the funding applications and determining the allocations. (@ 8:55-15 minutes)
5. NORAM Cup Funding $2500 Request from Ski/Snowboard Club Vail for December 15-
20, 2013: Normally this event is held in February, but has been rescheduled to December
due to the Olympics in 2014. The CSE did award $2,000 in support of the event that was
held January 31- February 5, 2013. (@ 9:10- 5 minutes)
6. Vail Holidaze: Budget Overview and Funding Issues- Davy Ratchford, Brooke Macke
from Vail Resorts; James Deighan, Highline (@ 9:15- 30 minutes)
7. Vail America Days Recap and Community Input: James Deighan, Highline
(@ 9:45- 30 minutes)
8. Event Recaps- (@ 10:15- 45 minutes)
a. FEAST! James Deighan, Highline
b. Whitewater Kayak Demos: Sean Glackin, Alpine Quest Sports
c. GoPro Mountain Games: Scott Bluhm, Vail Valley Foundation
d. Vail Rocks: Shannon Foley Henn, Love, Hope, Strength Foundation
e. Vail Arts Festival: Laurie Asmussen, Eagle Valley Events
9. Update on USA Pro Challenge: Adam Lueck, Vail Valley Foundation
(@ 11:00-10 minutes)
10. New Business and Community Input (@ 11:10- 5 minutes)
Adjournment: 11:15 a.m.
Next CSE Meeting:
Wednesday, September 4, 2013 @ 8:30 a.m.
Vail Town Council Chambers