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HomeMy WebLinkAbout9.b. Colorado Grand Additional Funding Rqst Detail and BudgetADDITIONAL FUNDING REQUEST DETAIL AND BUDGET EXPENSES TOTAL COSTS COSTS REMAINING PROPOSED SPENDING AND ALLOCATION OF FUNDS Advertising Signage $600 Flyers/ Posters and other promotional tools used to promote and advertise this event while also offering free musical entertainment; encouraging our community and down valley residents to participate in the public mixer provided for spectators- Due to funds available at this time Lionshead hopes to acquire reusable signage in the future $600 Brochures/ programs $1,700 Eddie O'Brien, a Colorado Grand board member and participant, is providing us with the 25th Anniversary Route book (PDF)- this allows us to create a brochure, a 15pg booklet; containing a picture of each racecar accompanied by the make, model, and short description. These will be held inside the retail establishments and restaurants around Lionshead; spectators will be able to walk inside any of the participating establishments to receive a copy. In the back of the brochure local business advertisements will be inserted as well as discounts, etc. ($500)The portion of the broucher cost that will be paid for by Colorado Grand $1,200 Newspaper $1,200 3, 3 day half page ads @ $400 each ($500) The portion of advertising paid for by the Lionshead Merchants Association $700 GENERAL MARKETING Welcome Package for Drivers $500 Invitation/announcement package that welcomes, invites, and excites the 250 participants. Detailing the planned events for the week, and enticing them to venture away from their hotel for the evening and to dine and shop around town. ($300) Portion of the Lazier Donation used to entice participants to engage in direct event spending $200 ADDITIONAL FUNDING REQUEST DETAIL AND BUDGET Vail Memorabilia Item Drivers $700 ($700) Lazier Donation, the Colorado Grand has trusted us with the official Route Map of this years tour. Normally this is not given to any one prior to the race. We plan to provide the drivers with a memorable token of our appreciation that incorporates the route map, along with the Colorado Grand 25th anniversary logo and Vail, Colorado $0 Photographer $700 $700 Colorado Grand lacks a social media presence- we would like to hire a photographer to capture these racecars while in the heart of Vail, Colorado; we plan to create a social media buzz with most pictures capturing Vail Mountain in the background $3,400 EVENT OPERATIONAL COSTS Flowers $1,250 Flower sprays; small bouquets or single flowers to hand to each driver as they pass through the finish line; Adding color and class to the event during Colorado's most colorful time of year Checkered banner $150 Black and white racing flags zigzaged across the arches in front of montak and Bart and Yeti's Large Checkered flags $100 Will be used to wave the drivers in-- a few will be provided by the CG committee but there will be two points of contact with the drivers: 2 greeters at the front of Lionshead by the first arch and then 2 more at the end of the arches where the band is playing- Each one of the greeters will be holding a large checkered flag as they wave them through. PA System $250 Podium, sound system, microphone, speaker stands for announcer Volunteer T-shirts $100 Provide the volunteers with recognizable volunteer attire $1,850 GRAND TOTAL : $5,250